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HomeMy WebLinkAbout2024/06/13 CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held June 13, 2024, at 7:00 o'clock p.m. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, City Planner Bodmer, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Human Resources Manager Haas, Finance Director Hedberg, Fire Chief Nelson, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. Mayor Hooppaw asked the audience to join him in a moment of silence in honor of fallen Minneapolis Police Officer Jamal Mitchell. A moment of silence was observed. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, adding item 4.X- Approve Encroachment Agreement with Magellan Pipeline Company, L.P., for Project 2021-154, CMF Improvement& Expansion, and 2021-172 Police Garage,to the consent agenda, and approving the agenda for tonight's meeting, as amended. Ayes - 5 -Nays- 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Mr. Tyler Williams, Galaxie Library Branch Manager, gave an update on library services and system and branch highlights. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Goodwin, seconded by Melander, approving all items on the consent agenda with no exceptions. Ayes- 5 -Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Page 2 MOTION: of Goodwin, seconded by Melander, approving the minutes of the regular meeting of May 23, 2024, as written. Ayes- 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, adopting Resolution No. 2024-89 appointing individuals listed in the resolution to serve as judges for the Primary Election to be held on August 13, 2024, in the City. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving receipt of the 2025 financial requirements of the Apple Valley Firefighters Relief Association, as attached to the Fire Chief s memo. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving the reduction of financial guarantee for Dicks Valley Service from $70,400.00 to $48,786.00, and the release of financial guarantee for Orchard Place Trails& Landscaping, as listed in the Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, adopting Resolution No. 2024-90 adopting 2024 performance measures and approving participation in the Performance Measurement Program. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, adopting Resolution No. 2024-91 establishing parking restrictions and road closures for Freedom Days celebration events. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, adopting Resolution No. 2024-92 setting a public hearing, at 7:00 p.m., on July 25, 2024, to consider vacating easements on and portion of Fontana Trail for Kelley Park Improvements. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, adopting Resolution No.2024-93 approving the final plat and Development Agreement for Applewood Pointe of Apple Valley Second Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, adopting Resolution No. 2024-94 directing preparation of the Feasibility Study for Project 2025-104, 2025 Johnny Cake Ridge Road (147th to 140th Street) Improvements. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving Fee-For-Service work order with Tree Trust for Youth Employment Program in the amount of$11,800.00,and authorizing the Park Superintendent to sign the same. Ayes - 5 -Nays- 0. MOTION: of Goodwin, seconded by Melander, approving the AIA Agreement with Kraus- Anderson Construction Company for construction management at risk services for Project 2024-117, Redwood Park Reconstruction, associated with the 2023 CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Page 3 Parks Bond Referendum, in the estimated amount of$1,219,324.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving the AIA Agreement with Kraus- Anderson Construction Company for construction management at risk services for Project 2024-118, Kelley Park Renovation, associated with the 2023 Parks Bond Referendum, in the estimated amount of$888,019.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving Fiber Optic Indefeasible Right to Use Agreement by and between Dakota County as Grantor and the City of Apple Valley as Grantee, and authorizing the City Administrator to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving the Lease Agreement with Scott- Carver-Dakota CAP Agency, Inc., for use of Apple Valley Community Center classroom and hallway north storage room space from July 1, 2024, through June 30, 2027, as described in the Parks and Recreation Superintendent's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving the Agreement for Multifunction Copier Rental and Maintenance with Loffler Companies, Inc., in the amount of $119,625.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving Change Order No. 1 for Project 2021-172, Police Garage, with various contractors for various amounts. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving Change Order No. 1 to the agreement with Jerry's Transmission Service, Inc., d/b/a North Central Emergency Vehicles, for 2025 Fire Engine, Triple Combination Pumper, in the amount of an additional $3,879.00. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving Change Order No. 21 for Apple Valley Station#2 and Improvements to #1 & #3, with various contractors for various amounts. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving Change Order No. 1 to the agreement with Alex Air Apparatus 2, LLC, d/b/a Alex Air Apparatus, in the amount of an additional $65.16, and accepting SCBA Compressor and Fill Station Installation at Fire Station 2 as complete and authorizing final payment in the amount of$7,223.80 Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Page 4 MOTION: of Goodwin, seconded by Melander, accepting Project 2024-102, 2024 Utility Improvements, as complete and authorizing final payment on the agreement with BKJ Land Co., Inc., in the amount of$1,040.25. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, accepting Project 2024-132, 2024 Ash Tree Removals Second Batch, as complete and authorizing final payment on the agreement with Ostvig Tree, Inc., in the amount of$64,954.63. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, approving the personnel actions as listed in the Personnel Report dated June 13, 2024. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Melander, to pay the claims and bills, check registers dated May 15, 2024, in the amount of$832,588.12; May 22, 2024, in the amount of$1,769,868.90, and May 29, 2024, in the amount of$1,984,046.95. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Melander, approving the Encroachment Agreement with Magellan Pipeline Company, L.P., for Project 2021-154, CMF Improvement & Expansion, and 2021-172 Police Garage, subject to review and final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA "MARY KREGER DAY IN APPLE VALLEY" PROCLAMATION Mr. Lawell introduced this item. Mayor Hooppaw then read the proclamation proclaiming June 13, 2024, as "Mary Kreger Day in Apple Valley". Ms. Mary Kreger, Independent School District 196 Superintendent, said it is very humbling. She thanked the Council for the amazing partnership. Mr. Michael Bolsoni, who will replace Ms. Kreger as Superintendent, assured the Council that the strong relationship and respect with the City will continue. Ms. Jackie Magnuson, Independent School District 196 Board Member, said she is very excited about the opportunities for Ms. Kreger during retirement. She said Mr. Bolsoni has the same work ethic as Ms. Kreger. MOTION: of Goodwin seconded by Grendahl, proclaiming June 13, 2024, as "Mary Kreger Day in Apple Valley" in recognition of her outstanding achievements as Superintendent of Independent School District 196 and her exemplary community leadership. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Page 5 "MUSIC IN KELLEY PARK" PROCLAMATION Ms. Mary Hamann-Roland and Mr. Craig Bryan, from the Apple Valley Arts Foundation,were present. Ms. Hamann-Roland invited the public to the 26th annual "Music in Kelley Park" concert series from 6:30 p.m. to 8:30 p.m. on Fridays in June, July, and August, and from 1:00 p.m. to 3:00 p.m. on two weekend days in September. These free events are sponsored by the Apple Valley Arts Foundation, the City of Apple Valley, and several local businesses. There will also be food and beverages available for sale. In addition, several prizes will be given away throughout the series. She thanked the many sponsors who make the event possible. Mayor Hooppaw then read the proclamation. MOTION: of Bergman, seconded by Grendahl,proclaiming June 21 and 28; July 5, 12, 19, and 26; and August 2, 9, 16, and 23, 2024, from 6:30 p.m. to 8:30 p.m.,and September 8 and 14, 2024, from 1:00 p.m. to 3:00 p.m., as"Music in Kelley Park" and declaring it a community festival and encouraging citizens to support and attend these community events. Ayes- 5 -Nays - 0. 2024 APPLE VALLEY FREEDOM DAYS Mr. Pat Gansmoe, Co-Chair of the Apple Valley Freedom Days Committee,reviewed the various activities planned for the 58th Annual Apple Valley 4th of July Freedom Days Celebration, which begins on June 28 and concludes on July 4. The parade begins at 1:00 p.m. on July 4 and the fireworks will begin at 10:00 p.m.that evening. Everyone is invited to enjoy the fun and participate in various events. MOTION: of Grendahl, seconded by Melander, accepting the Apple Valley Freedom Days Celebration and community festival schedule of events and authorizing temporary placement of signage on public property. Ayes - 5 -Nays - 0. DAKOTA RIDGE SCHOOL EXPANSION Ms. Bodmer reviewed the request by Independent School District 196 for a building permit authorization to construct a 13,000 sq. ft. addition on the north side of Dakota Ridge School. In conjunction with the project, the School District will need to relocate a shared lot line between Dakota Ridge School, located at 4629 144th Street W., and the ISD 196 Service Center property, located at 14301 Diamond Path. If the shared property line is shifted north,the existing perimeter drainage and utility easements can be vacated,because new easements will be dedicated with the new final plat. Mayor Hooppaw called the public hearing to order, at 7:41 p.m.,to consider vacating easements over 4629 144th Street W. and 14301 Diamond Path. The Mayor asked for questions or comments from the Council and the public. There were none and the hearing was declared closed at 7:42 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Page 6 MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2024-95 completing vacation of all drainage and utility easements over Lot 1, Block 1, Rosemount School District Addition (4629 144th Street W.) and Lot 2, Block 1, Rosemount School District Second Addition (14301 Diamond Path), and authorizing the City Clerk to record the necessary documents. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2024-96 approving the final plat of Rosemount School District Fourth Addition and waiving the requirement for a development agreement, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. ORDINANCE SETTING MAYOR AND COUNCILMEMBERS SALARIES Mr. Lawell gave the first reading of an ordinance increasing the salaries of the Mayor and Councilmembers for 2025 and 2026. He presented data from the League of Minnesota Cities comparing the compensation of elected officials in comparable cities. Both the Mayor's and Councilmembers' salaries are below average compared to the surveyed cities. MOTION: of Goodwin, seconded by Melander, waiving the provision for a second reading and passing Ordinance No. 1130 amending City Code Section 30.05 by setting the salary of the mayor at $1,320.00 per month and the salary of each councilmember at $945.00 per month effective January 1, 2025; and setting the salary of the mayor at$1,386.00 per month and the salary of each councilmember at $992.00 per month effective January 1, 2026. Ayes - 5 -Nays - 0. COMMUNICATIONS Fire Chief Nelson provided an update on the Fire Station 2 construction project. He noted an open house/ribbon cutting will be scheduled in early September. Deputy Police Chief Dahlstrom said prior to tonight's meeting there was a groundbreaking event for the new Police Operations Building. He thanked the Council for their support. CALENDAR OF UPCOMING EVENTS MOTION: of Goodwin, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Melander, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:54 o'clock p.m. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2024 Page 7 Respectfully Submitted, P atjUtftAj Pamela J. G o st r, City Clerk Approved by the Apple Valley City Council on 7l t 1 12!A Clint Hooppaw, Mayor