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Home My WebLink About01/08/2015 � CITY OF APPLE VALLEY � Dakota County, Minnesota January 8, 2015 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 8, 2015, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Parks and Recreation Director Bernstein, Public Works Director Blomstrom, Planner Dykes, Assistant City Administrator Grawe, Finance Director Hedberg, City Engineer Manson, Community Development Director Nordquist, Police Chief Rechtzigel, and Fire Chief Thornpson. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE � Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of December 23, 2014, as written. Ayes - 5 -Nays - 0 MOTION: of Bergman, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Sons of the American Legion, Squadron 1776, for use on February 14, 2015, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2015 Page 2 MOTION: of Bergman, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Sons of the American Legion, Squadron 1776, for use on April 11, 2015, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2015-1 designating Apple Valley Sun Thisweek as the official newspaper of the City of Apple Valley for the year 2015. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2015-2 designating the City's website as the official website for solicitation of bids. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2015-3 designating Anchor Bank of Apple Valley as the official depository for City funds for the year 2015. Ayes - 4 -Nays - 0 -Abstain- 1 (Hooppaw). MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2015-4 designating additional depositories and financial security dealers for City funds for the year 2015: Wells Fargo Securities, LLC;Northland Securities, Inc.; RBC Capital Markets Corporation; Robert W. Baird & Co., Inc.; Sterne Agee & Leach, Inc.; US Bank; Think Mutual Bank; and BMO Harris Bank N.A. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, authorizing distribution of promotional materials for high school senior class parties, as described in the Park and Recreation Director's memo dated January 5, 2015. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving continuation of the Commission/Committee Recognition Program, allowing each non-staff inember of the Cemetery Advisory Committee, Parks and Recreation Advisory Committee, Planning Commission, Traffic Safety Advisory Committee, and Urban Affairs Advisory Committee to receive up to $720.00 of parks and recreation services, for 2015, as described in the Park and Recreation Director's memo dated January 5, 2015. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the reduction of financial guarantees for Cobblestone Lake North Shore from $294,000.00 to $80,800.00, as listed in the Community Development Department Assistant's memo dated January 8, 2015. Ayes - S -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2015-5 approving plans and specifications for Apple Valley Liquor Store No. 2 Interior Remodeling and City Hall Reception Counter Remodeling Project, and authorizing advertising for receipt of bids, at 2:00 p.m., on February 3, 2015. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2015 Page 3 MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2015-6 approving plans and specifications for AV Project 2015-105, 2015 Street Improvements, and authorizing advertising for receipt of bids, at 10:00 p.m., on February 12, 2015. Ayes - S -Nays - O. MOTION: of Bergman, seconded by �rendahl, accepting AV Project 2014-120, 2014 Sod Replacement Services, as complete and authorizing final payment on the contract with J.W.S. Construction, in the amount of$3,664.04. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, appointing Mary Hamann-Roland and Pamela Gackstetter as statutory members to the Apple Valley Firefighters Relief Association Board of Trustees for the year 2015, as described in the City Clerk's memo dated January 5, 2015. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving hiring the seasonal and part time employees, retirement of employee, and promotion of employee, as listed in the Personnel Report dated January 8, 2015. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA RIVER VALLEY CHURCH EXPANSION Ms. Dykes reviewed the request by River Valley Church and Vanman Architects for an amendment to an existing Conditional Use Permit to allow for an addition to River Valley Church, located at 14898 Energy Way, an 8-foot variance to the maximum building height, and a site plan/building permit authorization for an approximately 5,100 sq. ft. addition and removal of 21 parking spaces. The Planning Commission reviewed this item on December 17, 2014, and voted unanimously to recommend approvaL MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2015-7 amending Conditional Use Permits 2007-155 and 2009-92 to allow an approximately 5,100 square foot expansion of a church in a"BP" (Business Park) zoning district on Lot 1, Block 1, Valley Business Park 2nd Addition(14898 Energy Way), for River Valley Church, with conditions as recommended by the Planning Commission. Ayes - S -Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2015-8 approving an 8-foot variance from the maximum building height on Lot 1, Block 1, Valley Business Park 2nd Addition (14898 Energy Way), to allow for an approximately 5,100 square foot addition, with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2015-9 approving the site plan and authorizing issuance of a building permit for construction of an approximately 5,100 square foot addition and removal of 21 parking spaces on Lot CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2015 Page 4 1, Block 1, Valley Business Park 2nd Addition(14898 Energy Way), with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. 2015 ACTING MAYOR MOTION: of Hamann-Roland, seconded by Grendahl, adopting Resolution No. 2015-10 appointing Councilmember Goodwin to serve as Acting Mayor, in the absence of the Mayor, for the year 2015. Ayes - 5 -Nays - 0. COMMUNICATIONS Mr. Blomstrom provided an update on snow removal. Mayor Hamann-Roland invited everyone to the Frozen Apple Winter Concerts at Valleywood Clubhouse. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Hooppaw, approving the calendar of upcoming events as included in the City Clerk's memo dated January 8, 2015, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CLAIMS AND BILLS MOTION: of Bergman, seconded by Goodwin, to pay the claims and bills, check registers dated January 2, 2015, in the amount of$2,188,328.74, and January 8, 2015, in the amount of$286,950.22. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:21 o'clock p.m. Respectfully Submitted, Parn��'�a o�c,l�c�"'u Pamela J. G kstetter, City Clerk Approved by the Apple Valley City Council on 1-22-I 5