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Home My WebLink About2024/08/22 CITY OF APPLE VALLEY Dakota County, Minnesota August 22, 2024 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held August 22, 2024, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Recreation Supervisor Bill Bird, City Planner Bodmer, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Fire Chief Nelson, Public Works Director Saam, Planner/Econ. Dev. Specialist Sharpe, and Associate Planner Sydnee Stroeing. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl seconded by Bergman, approving the agenda for tonight's meeting with the addition of Item 5.E setting a Special Informal Council Meeting on Wednesday, August 28, 2024, at 5:30 p.m., at Apple Valley Municipal Center. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes- 5 -Nays- 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Grendahl, approving the minutes of the regular meeting of August 8, 2024,as written. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2024-111 appointing Responsible Authority and Data Practices Compliance Official. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota August 22, 2024 Page 2 MOTION: of Melander, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board,to Fraternal Order of Police South Metro Lodge 14, for use on October 9, 2024, at Bogart's Entertainment Center, 14917 Garrett Avenue, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving release of subdivision financial guarantee for Dick's Valley Service, as listed in the Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Development Agreement and Storm Water Maintenance Agreement with Orchard Place LS 2024, LLC, for the proposed Les Schwab Tires, 15690 English Avenue, on Lot 2, Block 1, Orchard Place 2nd Addition, subject to final review and approval by the City Attorney and City Administrator, and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Professional Services Agreement with I & S Group, Inc., d/b/a ISG, for landscape architecture services for Project 2024-172, Skate Park Construction, associated with the 2023 Parks Bond Referendum, in the amount of$20,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, approving the Police Liaison Services Agreement with Independent School District 196, for the 2024-2025 and 2025- 2026 school year, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for City of Apple Valley Residential Fall Clean-up Day (Appliance, Scrap Metal, and Mattress Collection)with Certified Recycling, LLC, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for City of Apple Valley Residential Fall Clean-up Day (Furniture and Remodeling Debris Collection)with Lightning Disposal, Inc., and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for Project 2024- 157, 2024 Ash Tree Removal—Third Batch, with Carr's Tree Service, Inc., in the amount of$95,182.40, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, approving date of substantial completion of Fire Station 2 on agreements with various contractors for Apple Valley Fire CITY OF APPLE VALLEY Dakota County, Minnesota August 22,2024 Page 3 Station#2 and Improvements to#1 &#3 for August 5, 2024, and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl,approving Change Order No. 3 to the agreement Project 2021-172, Police Garage, to various contractors, in the amount of an additional total of$51,084.78. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Change Order No. 24 for Apple Valley Station#2 and Improvements to#1 &#3, with various contractors in various amounts for an additional total of$9,404.70. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Change Order No. 1 to the agreement with Jirik Sod Farms, Inc.,with a deduction of$19,180.00; and accepting Project 2024-115, 2024 Sod Replacement Services as complete and authorizing final payment in the amount of$6,820.00. Ayes- 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2022-124,Valleywood Golf Course Improvements and Irrigation System, as complete and authorizing final payment on the agreement with Leibold Irrigation, Inc., in the amount of $69,238.00. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2024-127, Hayes Arena Ice System Replacement, associated with the 2023 Parks Bond Referendum,as complete and authorizing final payment on the agreement with All-American Ice LLC, d/b/a All-American Arena Products, in the amount of$319,386.05. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, accepting Apple Valley Fire Station#2 & Improvements to#1 &#3 FD Maze System Installation Only, as complete and authorizing final payment on the agreement with Berriochoa Construction, Inc., in the amount of$18,000.00. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated August 22, 2024. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl,to pay the claims and bills, check registers dated July 31,2024, in the amount of$2,349,273.36, and August 7,2024, in the amount of$1,133,478.97. Ayes- 5 -Nays -0. END OF CONSENT AGENDA INTRODUCTION AND OATH OF OFFICE OF A FIREFIGHTER Fire Chief Nelson introduced Firefighter Kelly Dittrich. City Clerk Scipioni administered the oath of office to Firefighter Dittrich. Firefighter Dittrich's husband pinned her badge. The City Council congratulated Firefighter Dittrich and welcomed her to the City. CITY OF APPLE VALLEY Dakota County, Minnesota August 22, 2024 Page 4 PROCLAMATION RECOGNIZING RETIRING CITY PLANNER KATHY BODMER Mr. Benetti introduced this item. City Planner Kathy Bodmer is retiring after 30 years of service to the City of Apple Valley and 38 years of service as a municipal planner. Mayor Hooppaw read a proclamation highlighting Ms. Bodmer's career and thanking her for her exemplary service. MOTION: of Goodwin, seconded by Melander,to adopt a Proclamation recognizing City Planner Cathy Bodmer on the occasion of her retirement from the City of Apple Valley. Ayes - 5 -Nays - 0. PROCLAIM SEPTEMBER 14, 2024, AS "FALL FOOD TRUCK FESTIVAL"AND COMMUNITY FESTIVAL AND AUTHORIZE TEMPORARY PLACEMENT OF SIGNAGE ON PUBLIC PROPERTY Mr. Bird shared information about the City's first Fall Food Truck Festival,to be held Saturday, September 14 from noon to 6 p.m. at Kelley Park. In addition to food trucks,this community festival will feature numerous entertainment activities, which have been arranged and supported by the Apple Valley Arts Foundation. MOTION: of Grendahl, seconded by Goodwin,to Proclaim September 14, 2024, as"Fall Food Truck Festival" and community festival and authorize temporary placement of signage on public property. Ayes - 5 -Nays - 0. ADOPT RESOLUTION APPROVING 12 FT. SETBACK VARIANCE FROM CEDAR AVENUE TO CONSTRUCT VESTIBULE ADDITION AT CEDAR VALLEY LEARNING CENTER ON LOT 3, BLOCK 1, BOR-NEL (14420 GLENDA DRIVE) Ms. Stroeing reviewed the request from Independent School District 196 for a 12 foot setback variance from Cedar Avenue to construct a vestibule addition at the Cedar Valley Learning Center, 14420 Glenda Drive. The vestibule is proposed to be constructed on the east side the building, encroaching up to 12' into the 50' building setback area. The proposed vestibule will provide a secure entrance into the building. MOTION: of Bergman, seconded by Melander,to adopt Resolution No. 2024-112 approving a variance for a reduced setback from Cedar Avenue to construct a vestibule addition at Cedar Valley Learning Center located at 14420 Glenda Drive. Ayes- 5 -Nays - 0. SET SPECIAL INFORMAL CITY COUNCIL MEETING MOTION: of Goodwin, seconded by Bergman, to set a Special Informal City Council meeting for Wednesday, August 28, 2024, at 5:30 p.m. at Apple Valley Municipal Center. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota August 22, 2024 Page 5 COMMUNICATIONS Mr. Lawell stated the City continues to host feedback sessions in neighborhood parks to gather comments about the Park Amenity Plan. Community members are encouraged to attend and to share their feedback on the City's website. Mayor Hooppaw added that the Council appreciates all of the community participation and feedback. The City looks forward to refining plans based on the feedback received. Deputy Chief Dahlstrom shared the Police Department, Fire Department, and Allina will be participating in a Music in the Park at Kelley Park on September 8, 2024, from 1:30 to 3:30 p.m. Additionally, there will be a Public Safety in the Park event at Johnny Cake Ridge Park on September 18, 2024, from 5 to 7 p.m. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays- 0. MOTION: of Bergman, seconded Grendahl, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:33 p.m. Respectfully Submitted, �� //N Z-�---— Christina M. Scipioni, CitfClerk Approved by the Apple Valley City Council on SC,� , a?d� Clint Hooppaw, Mayor