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Home My WebLink About03/05/2015°°° loco 000 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 March 5, 2015 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE DISCUSSION ITEMS 6:00 p.m. 1. Committee Discussion Items 10 minutes 2. Committee Goals 30 minutes 3. Staff Items 10 minutes 4. Adjourn PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order 2. Approval of the Agenda 5 minutes 3. Audience — 10 Minutes Total Time Limit —For Items Not on this Agenda 10 minutes 4. Approval of the January 2015 Minutes 5 minutes 5. Agenda Items A. Park Dedication Expenditure 10 minutes B. Parks & Recreation Department Annual Report - 2014 15 minutes C. Election of Committee Officers 5 minutes 6. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday May 7, 2015 6:00 p.m. (Informal) "117:00 p.m. (Regular) Thursday July 16, 2015 6:00 p.m. (Informal) — Park Tour " 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's Internet Web Site www. cityofapplevalley. org) Im Parks and Recreation Department Goals Administration Continue potential development of Cobblestone western park. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Continue developing bike and pedestrian alternative transportation plan. Key 1 - Sustainable, Key 2 - Livable, Key 3 — Business Oriented, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Anticipate the development of Cortland Park Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Continue to foster a relationship with the Chamber of Commerce for positive economic benefit, as many tournaments are hosted in Apple Valley. Key 3 — Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Continue to review our dissemination of information to be as fiscally reasonable and impactful as possible. Key 1 - Sustainable, Key 3 — Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible Continue to provide the highest quality leisure services as possible for our residents. Key 1 - Sustainable, Key 2 - Livable, Key 3 — Business Oriented, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Parks Maintenance Division Complete rink replacement at Johnny Cake Ridge Park West. Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible Complete rink replacement at Delaney Park. Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible Complete Johnny Cake Ridge Park's Legion Field renovation Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible Tend to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user's needs and expectations by providing clean, safe, properly prepared and well maintained parks, trails, and associated facilities. Key 1 - Sustainable, Key 2 - Livable, Key 5 - Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible, Key 11 - Service Recreation Division Expand the Teen Center's "Edible Garden" program to include other gardening opportunities at the Teen Center, and continue to work with area Master Gardeners. Key 1 - Sustainable, Key 7 - Healthy and Active, Key 10 - Learning Expand on the success of Mid -Winter Fest by adding new activities/musical groups and seeking more involvement from schools, businesses, and school groups. Key 2 - Livable, Key 6 - Play and Preserve, Key 7 - Healthy and Active Finalize an Emergency Safety Plan for each of our Recreational Facilities. Key 5 - Safe, Key 11 - Service Re -design the Aquatic Center menu to further enhance the profitability. Key 3 - Business Oriented, Key 7 - Healthy and Active, Key 11 - Service Continue offering niche sports opportunities such as Pickleball, Badminton, and Table Tennis, which maximizes building spaces and adds to facility revenue. Key 3 - Business Oriented, Key 7 - Healthy and Active Develop a marketing brochure encompassing all adult athletic league programs to enhance participation. Promote this brochure with the Apple Valley business community to create additional interest in our leagues. Key 3 - Business Oriented, Key 7 - Healthy and Active, Key 11 - Service Increase participation in our Freedom Days Fun Run Races through running publications and websites that promote local race opportunities to runners. Key 6 - Play and Preserve, Key 7 - Healthy and Active Valieywood Golf Course Continue to build on excellent growth in numbers from 2014 by expanding our promotional reach and assisting existing events in growing their events into larger (& more profitable) events. Key 3 — Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active Build on the 2014 numbers by increasing food and beverage revenues to $400,000. Key 3 — Business Oriented Streamline current comprehensive training module program for employees in all areas of the operation. Key 3 - Business Oriented, Key 11 - Service Complete re -construction of the 12`" tee to assist with playability, maintenance and competitive layout of golf course. Key 3 - Business Oriented, Key 5 — Safe, Key 6 - Play and Preserve, Key 7 - Healthy and Active 2014 Goals Continue the process of upgrading equipment by getting back on schedule with our equipment replacement plan (revenue permitting) after two years of de -prioritizing equipment in favor of clubhouse operation needs. Key 1— Sustainable, Key 3 - Business Oriented, Key 6 - Play and Preserve Arena Continue to improve customer experience. Key 3 - Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active Grow summer ice rentals at Hayes Park Arena. Key 3 - Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active Implement advertising at both Arenas Key 3 - Business Oriented Get a strong preventative maintenance program in place for all of the equipment. Key 1 — Sustainable, Key 3 - Business Oriented, Key 6 - Play and Preserve Bring in a figure skating club to partner with the Learn to Skate program to provide LTS participants an opportunity to continue skating when finished with the program. Key 3 - Business Oriented, Key 6 - Play and Preserve, Key 7 - Healthy and Active 2014 Goals CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 15, 2015 Minutes of the January 15, 2015, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Lee Strom; Committee Secretary Patrick Sullivan; Committee Members Kanika Gupta, Noel Hammill (arrived at 7:05 p.m.), and Brenton Schulz; Councilmember John Bergman; Parks and Recreation Director Barry Bernstein; Parks Superintendent Tom Adamini; Recreation Superintendent Scott Breuer; Valleywood Golf Course Manager Jim Zinek; Arena Manager Brian Christianson; Department Assistant Dorene Perkins Mono; two members of the public. ABSENT: Cindy Hart and Boyd Montgomery ITEM 1. Committee Chair Strom called the meeting to or ate q p.m. ITEM 2. Approval of Agenda Director Bernstein requested the addition of Item MOTION: by Sulliv4j4,y econded by Schw, to approve the agenda with the addition of 3tem?S:J. — Staff 1-)"es VOTE lKe" — 4, Time Limit — For Iferns Not on the to bring an item not on the agenda up for discussion 2014, Minutes. z, seconded by Gupta, to approve the November 6, 2014, minutes as presented. Yes — 5, No — 0 ITEM 5.A. Agenda Items — Cobblestone Lake Park South Director Bernstein presented a verbal update on the park completion progress. The park's play structure has been installed. -lof3- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 15, 2015 ITEM S.B. Agenda Items — Cobblestone Lake Park West Director Bernstein reported that he and Parks Superintendent Adamini have met with Traditions Development to discuss the beginning of the park planning process. ITEM S.C. Agenda Items — Cortland Development Park Director Bernstein announced staff s intention to host a potential features of the park. ITEM S.D. Agenda Items — Mid -Winter Fest 2015 Recreation Superintendent Breuer presented everyone to participate February 8, 2015 ITEM S.E. Agenda Items — Valleywood P:,upch Cards Valleywood Golf Course Manager Zinhk introduced V punch cards in 2015 and outlined the feo's associ6ted,.w ITEM S.F. Agenda Director of discus ITEM S.G. Director Bernstein i Committee meeting Parks — Countv,Road 42 Trail meeting to discuss Fest 2015'iiiformation and invited 's intention to offer cart rental 31re-paid rental cards. Goals e wished to pursue in 2015. Items and Staff; discussion of the future schedule/plan, additional discussion of a sports dome and turf surface. .ounty Road 42 Trail plans outlined at the November 6, 2014, the project is moving forward. ITEM 5.11. Agenda Items — Dakota County North Creek Greenway County Rd 38 Trail & Pedestrian Bridge Director Bernstein reviewed the Dakota County North Creek Greenway County Rd 38 Trail & Pedestrian Bridge plans outlined at the November 6, 2014, Committee meeting and reported the project is moving along according to the timeline and schedule presented at that meeting. -2of3- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 15, 2015 ITEM S.I. Agenda Items — St. Paul Growers Association Holiday/Winter Market Recreation Superintendent Breuer reported the St. Paul Growers Association Holiday/Winter Market has wrapped up for the season and plan to be back at Redwood Community Center next winter. The Association hopes to increase market traffic by promoting the event during the weekly Summer Farmers Market. ITEM S.J. Agenda Items — Staff Updates Golf Course Manager Zinck announced the February 21, 2015' Valleywood Event & Tournament Showcase and upcoming "Frozen Apple" 2015 Concert Recreation Superintendent Breuer gave a review Arena Manager Christianson reviewed Parks Superintendent Adamini reviewed the MaIitttenance Three Month Lift pf Activities. There being no further business, the Approved by the Apple Committee meeting was adjourn the meeting at 8:15 p.m. and Recreation Advisory Committee 2015. -3of3- 4i• •i00 Bi100 0!1• !Oi City of Apple Valley MEMO Parks and Recreation Department 7100 - 147`h Street West Apple Valley, MN 55124 952 l 953-2300 TO: Parks and Recreation Advisory Committee FROM: Tom Adamini, Parks Superintendent DATE: February 27, 2015 SUBJECT: Park Dedication Expenditure Seven years ago, when Quarry Point Park athletic complex was built, it was equipped with a septic tank system. Taking into consideration the infrastructure of the area and costs involved, it was the best option at the time. However, long range planning identified connection to the sanitary sewer system as development in the area around the park occurred. That time has come. Developments are occurring and sewer connections are becoming accessible in the area. The Park Dedication Fund currently stands at approximately $500,000. Staff proposes appropriating $40,000 of the funds to install a sanitary sewer system at Quarry Point Park. For comparison reference, in the past four years the use of the complex has been large enough that the annual septic pumping charges average $10,000.00. If the Parks and Recreation Advisory Committee considers the sanitary sewer connection to be an appropriate expenditure of Park Dedication funds, the following motion would be in order. Motion: Recommending staff authorization to expend Park Dedication Funds for the purpose of a sanitary sewer connection for Quarry Point Park. If you need additional information regarding this proposed project, feel free to contact me by phone at 952-953-2420 or email at tadamini(&cityofapplevalley.org. 000 oeoo 000e• •000 000 City of Apple Valley MEMO Parks and Recreation Department 7100 - 147`h Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks & Recreation Advisory Committee FROM: Dorene Perkins Morn, Dept. Assistant DATE: February 27, 2015 SUBJECT: Election of Committee Officers It's once again time to elect Parks and Recreation Advisory Committee officers for the positions of Chair and Secretary. The officers are annually chosen by Committee vote, typically in March, after City Council approval and re -appointment of Committee members. All members of the Committee are eligible. The Chair shall serve as the presiding officer at all Committee meetings. The Secretary shall sign special meeting notifications and, in the absence of the Chair, serve as the presiding officer at Committee meetings. Service in these positions is voluntary. If you prefer to have your name withheld from the election ballot, please let me know by March 4a'. Election ballots will be provided at the March 5, 2015, Parks and Recreation Advisory Committee meeting. Votes will be tabulated and results presented during the meeting. If you have questions regarding the process or the positions, please let me know. Thank you. DMPM H.com-nots2015: election of officers. docx