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Home My WebLink About2024/09/12 CITY OF APPLE VALLEY Dakota County, Minnesota September 12, 2024 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held September 12, 2024, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Liquor Operations Director Heyne, Fire Chief Nelson, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Melander, approving the agenda for tonight's meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Jon Rechtzigel, 13835 Flagstaff Avenue, asked why the City does not receive Local Government Aid and commented on his appreciation for the budget process. Diane McCauley, 984 Cortland Drive South, expressed concerns about loud noise in her neighborhood and the City's response. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Grendahl, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Grendahl, seconded by Bergman, approving the minutes of the regular meeting of August 22, 2024, as written. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota September 12, 2024 Page 2 MOTION: of Grendahl, seconded by Bergman, approving issuance of lawful gambling exempt permits, by the State Gambling Control Board, to Apple Valley American Legion Auxiliary Unit, 1776, for use on October 26, 2024, December 28, 2024, January 25, 2025, March 17, 2025, and May 3, 2025, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting periods for State approval. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2024-113 approving 2024 Special Assessment Roll No. 695, for hearing purposes, in the total amount of$168,058.17 for delinquent charges, and setting the public hearing, at 7:00 p.m., on October 10, 2024. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving release of subdivision financial guarantees for Lunds & Byerlys and Orchard Place Mixed Use Private Installation, as listed in the Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the reduction of natural resources management permit financial guarantees for Applewood Pointe from $62,350.00 to $15,000.00, Dicks Valley Towing Service from $31,374.00 to $10,000.00, and the release of natural resources management permit financial guarantees for Chafin Veterinary Clinic, as listed in the Natural Resources Technician's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving submission of written comments to the Federal Aviation Administration regarding revising the Area Navigation flight procedures for departing aircraft, as attached to the City Administrator's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving acceptance of privately installed public improvements for Project 2021-119, Area A Mixed Business Campus Street and Utility Improvements. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the Lease Extension for Apple Valley Liquor Store No. 1, with TS Shopping Center, LLC, as attached to the City Engineer's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving First Amendment to Stormwater Ponding & Buffer Maintenance Agreement at Dick's Valley Service, as attached to the City Engineer's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Amendment to Access Restriction Easement with Rockport, LLC, for Orchard Place 2nd Addition, as attached to the CITY OF APPLE VALLEY Dakota County, Minnesota September 12, 2024 Page 3 Community Development and City Engineer's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2024-114 directing the City Engineer to prepare plans and specifications for Project 2025-103, 2025 Micro Surfacing. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2024-115 approving plans and specifications for Project 2024-177, Park Sign Fabrication and Installation; and authorizing advertising for receipt of bids, at 2:30 p.m., on September 25, 2024, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving soliciting for the Request for Proposal for point-of-sale system at Valleywood Golf Course, as attached to the Parks and Recreation Director's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving procedures for administering Project 2024-115, Family Aquatic Center Improvements, associated with the 2023 Parks Bond Referendum, as attached to the Parks and Recreation Director's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the Professional Services Agreement with Terracon Consultants, Inc., for special inspections and material testing services for Project 2024-115, Family Aquatic Center Improvements, associated with the 2023 Parks Bond Referendum, in the amount of$4,535.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the Service Agreement for Elevator Service and Maintenance at Fire Station 2 with Schindler Elevator Corporation, in the amount of$5,460.00 for 2025, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the Agreement for Project 2024- 176, Garrett Avenue and 153rd Street Storm Sewer Repairs, with Hydro-Klean, LLC, in the amount of$174,262.25.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Change Order No.1 to the agreement with WSB, LLC, for Project 2024-158, Cobblestone Lake Trail Reconstruction, associated with the 2023 Parks Bond Referendum, in the amount of an additional $11,750.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Change Order No. 2 to the agreement with WSB, LLC, for Project 2024-158, Cobblestone Lake Trail CITY OF APPLE VALLEY Dakota County, Minnesota September 12, 2024 Page 4 Reconstruction, associated with the 2023 Parks Bond Referendum, in the amount of an additional $24,500.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Change Order No. 25 for Apple Valley Station#2 and Improvements to #1 & #3, with various contractors in various amounts for an additional total of$53,113.92. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Change Order No. 2 to the agreement with Jerry's Transmission Service, Inc., d/b/a North Central Emergency Vehicles, for 2025 Fire Engine, Triple Combination Pumper, with a deduction of$1,486.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Change Order No. 1 to the agreement with Priemer Electrical Corporation, in the amount of an additional $431.00; and accepting Project 2021-180, Sanitary Lift Station 7 Control Panel Upgrade, as complete and authorizing final payment in the amount of$8,726.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving Change Order No. 1 to the agreement with Terracon Consultants, Inc., in the amount of an additional $615.50; and accepting Special Inspections and Testing Services, as complete and authorizing final payment in the amount of$620.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, accepting Project 2022-104, 133rd Street W. (Galaxie to Flagstaff) Street& Utility Improvements, as complete and authorizing final payment on the agreement with Three Rivers Construction, Inc., in the amount of$1,552.30. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving acceptance and final payment on various agreements for Apple Valley Fire Station 42 and Improvements to 41 & #3 to various contractors in various amounts. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the personnel actions as listed in the Personnel Report dated September 12, 2024. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Bergman, approving the claims and bills, check registers dated August 14, 2024, in the amount of$2,882,585.42; August 21, 2024, in the amount of$1,191,111.86, and August 28, 2024, in the amount of $1,423,298.80. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA CITY OF APPLE VALLEY Dakota County, Minnesota September 12, 2024 Page 5 FAMILY AQUATIC CENTER IMPROVEMENT PROJECT UPDATE Mr. Carlson provided an overview of the Family Aquatic Center Improvement Project, including project timeline, plans for rebranding, and the project scope. Funding for the project comes from the 2023 Parks Bond Referendum. MOTION: of Goodwin, seconded by Bergman, approving a Guaranteed Maximum Price Amendment to AIA Agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for construction management at risk services for Project 2024-115, Family Aquatic Center Improvements, associated with the 2023 Parks Bond Referendum. Ayes - 5 -Nays - 0. PROPOSED 2024 CITY BUDGET AND PROPERTY TAX LEVY Mr. Hedberg presented the proposed 2025 budget and tax levy. He reviewed the budget timeline. Staff recommends the Council set the public budget meeting, formerly called the Truth- in-Taxation hearing, for December 12, 2024, which is a regularly scheduled Council meeting. He reviewed the budget considerations and significant impacts for 2025. He compared taxes on the median valued home to similar communities and reminded everyone that Apple Valley property owners do not receive special assessments for road and infrastructure reconstruction. The 2025 proposed budget requires a total levy of$39,524,000, an increase of$4,780,000 or 13.76% from 2024. He pointed out that once the preliminary budget is adopted, the total levy amount may decrease, but not increase. Discussion followed. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2024-116 approving the proposed 2025 budgets. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded Grendahl, setting a public budget meeting on the proposed 2025 budgets and tax levy at 7:00 p.m. on December 12, 2024. Ayes - 5 -Nays - 0. COMMUNICATIONS Mr. Grawe announced Fall Clean-up Day will be Saturday, September 21, 2024, from 8:00 a.m. to 1:00 p.m. at the Apple Valley Family Aquatic Center parking lot. Mr. Carlson provided an overview of the Fall Food Truck Festival to be held in Kelley Park on Saturday, September 14 from noon to 6 p.m. Mayor Hooppaw noted the Fire Station No. 2 Open House/Hose Decoupling was well-attended. He stated it was a nice event to have on the eve of September 11 and was a good community celebration. CITY OF APPLE VALLEY Dakota County, Minnesota September 12, 2024 Page 6 CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. ADJOURN MOTION: of Grendahl, seconded Melander, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:18 p.m. Respectfully Submitted, Christina M. Scipioni, City Cler Approved by the Apple Valley City Council 0j S�-- on September 26, 2024. Clint Hooppaw, Mayor