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Home My WebLink About2024/11/26 CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2024 Minutes of the regular meeting of the City Council of Apple Valley,Dakota County, Minnesota, held November 26, 2024, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom,Police Chief Francis,Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Nelson, Public Works Director Saam, City Planner Sharpe, and Associate Planner Stroeing. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Goodwin, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Bergman, approving the minutes of the regular meeting of November 12, 2024, as written. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving issuance of a new 2024 License to Collect Refuse, to Curbside Waste, Inc., as described in the Deputy City Clerk's memo. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2024 Page 2 MOTION: of Melander, seconded by Bergman, approving issuance of a new 2025 License to Collect Refuse,to Lightning Disposal, Inc., as described in the Deputy City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving a change in officer for Blazin Wings, Inc., d/b/a Buffalo Wild Wings in connection with the On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales at 14658 Cedar Avenue, Suite D,naming Eric Michael Astrin as Vice President, as described in the Deputy City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, appointing Christina M. Scipioni as statutory member to the Apple Valley Firefighters Relief Association Board of Trustees for the remainder of 2024, as described in the City Clerk's memo. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2024-144 amending the 2024 Operating Budget for specific items. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the 2025 rates for City Attorney services, as attached to the Assistant City Administrator's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman adopting Resolution 2024-145 revising the 2025 City maximum monthly contribution toward group health benefits for eligible employees and elected officials covered by the Pay and Benefit Plan effective January 1, 2025, as described in the City Administrator's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Goodwin, approving the Memorandum of Agreement with AFSCME Local No. 479 establishing the 2025 City maximum, monthly contribution toward employee group health benefits, as attached to the City Administrator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the Memorandum of Agreement with LELS Local No. 71 establishing the 2025 City maximum,monthly contribution toward employee group health benefits, as attached to the City Administrator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the Memorandum of Agreement with LELS Local No. 243 establishing the 2025 City maximum, monthly contribution toward employee group health benefits, as attached to the City Administrator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2024 Page 3 MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2024-146 supporting a 2024 Noise Wall Grant application with the Minnesota Department of Transportation. Ayes - 5 -Nays - 0. • MOTION: of Melander, seconded by Bergman, authorizing Project 2024-112, Bike-Walk Plan Update and related Engineering services, as attached to the Public Works Director's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving bidder qualification selection criteria for Project 2024-117, Redwood Park Reconstruction, associated with the 2023 Parks Bond Referendum, as attached to the Parks & Recreation Director's memo. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the Professional Services Agreement with Front Burner Sports and Entertainment for solicitation of naming rights for parks and recreation facilities, in an amount not to exceed$47,000.00 plus 12.5%commission of lifetime value of sold sponsorships, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving agreement with GMP Consultants for Finance Director recruitment as attached to the City Administrator's memo, and authorizing the City Administrator to sign the letter of engagement on behalf of the City. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the lease agreement with Eastview Hockey Association for use of concession stands at the Apple Valley Sports Arena and Hayes Arena from November 1, 2024, until March 31, 2025, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the Professional Services Agreement with Allina Health Emergency Medical Services related to staffing requirements on ALF ambulances, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the First Amendment to Construction Management Agreement(AIA Document C132-2019) for Central Maintenance Facility Project with RJM Construction for construction manager services on Project 2021-154, CMF Improvement and Expansion; Project 2021- 171, JCRPE Maintenance Facility; and Project 2021-172, Police Garage, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving Change Order No. 6 to various contractors in various amounts for Project 2021-172, Police Garage, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2024 Page 4 MOTION: of Melander, seconded by Bergman, approving Change Order Nos. 1, 2, 4, and 6 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction for Project 2024-115, Family Aquatic Center Improvements, associated with 2023 Parks Bond Referendum, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving Change Order No. 1 to the agreement with Ron Kassa Construction, Inc., in the amount of an additional $10,473.40; and accepting Project 2024-117, 2024 Concrete Removal and Replacement Services, as complete and authorizing final payment in the amount of$14,388.44. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, accepting Project 2024-103, 2024 Micro Surfacing, as complete and authorizing final payment on the agreement with Asphalt Surface Technologies Corp., in the amount of$13,652.26. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Bergman, approving acceptance and final payment on various agreements to various contractors in various amounts for Apple Valley Fire Station#2 and Improvements to #1 &#3, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving acceptance of privately installed public improvements for Projects 2020-143,Apple Valley Commerce Center Sanitary Sewer Extension and Project 2020-144, Apple Valley Commerce Center Turn Lane Improvements, as described in the City Engineer's memo. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Bergman, approving acceptance of privately installed public improvements for Projects 2022-114, Eagle Brook Church, as described in the City Engineer's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the personnel actions as listed in the Personnel Report dated November 26, 2024. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the claims and bills check registers dated November 6, 2024, in the amount of$1,028,371.22, and November 13, 2024, in the amount of$1,248,063.30. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA ORCHARD PATH PHASE THREE SITE PLAN/BUILDING PERMIT AUTHORIZATION Ms. Stroeing reviewed the request by PHS of Apple Valley, Inc., for site plan/building permit authorization approval to allow for the construction of a 75-unit addition to their existing 255- unit continuum-of-care facility located at 5400 157th Street West. The proposed facility is the CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2024 Page 5 third and final phase of the facility and is generally consistent with the master plan that was reviewed and approved in 2016. The Planning Commission reviewed the request at its November 6, 2024, meeting and voted 5-1 to recommend approval of the proposed addition, subject to the conditions listed in the draft resolution. Discussion followed. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2024-147 approving site plan/building permit authorization to allow for construction of a 75-unit addition to the existing 255-unit Orchard Path facility, located at 5400 157th Street W. and legally described as Lot 1, Block 1, Presbyterian Homes at Cobblestone Lake. Ayes - 5 -Nays - 0. COMMUNICATIONS Mr. Lawell thanked the Apple Valley High School Choir,the RAVE Band and all who attended tonight's Holiday Tree Lighting. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Melander, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. CLOSE MEETING—CONSIDER OFFERS TO PURCHASE CENTRAL VILLAGE WEST SITE AND CENTRAL VILLAGE PARKING LOT Mayor Hooppaw requested a motion to close the meeting under the exception to the open meeting law to discuss a letter of intent to purchase City-owned properties known as the Central Village West Site (7153 152nd Street West and 7169 153rd Street West) and Central Village Parking Lot(7075 152nd Street West). MOTION: of Bergman, seconded by Grendahl, to close the regular meeting and convene in closed session a letter of intent to purchase City-owned properties known as the Central Village West Site(7153 152nd Street West and 7169 153rd Street West) and Central Village Parking Lot(7075 152nd Street West). Ayes - 5 -Nays - 0. This portion of the meeting ended at 7:13 p.m. Grendahl left the meeting. Mayor Hooppaw and Councilmembers Bergman, Goodwin, and Melander convened in the Regent Conference Room, at 7:17 p.m., along with City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, Community Development Director Benetti, Police Chief Francis, Finance Director Hedberg, and City Planner Sharpe. The meeting was recorded as required by law. The Council reconvened in open session at 7:34 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2024 Page 6 MOTION: of Melander, seconded by Goodwin,to adjourn. Ayes - 4 -Nays - 0. The meeting was adjourned at 7:34 p.m. Respectfully Submitted, cfrJ Christina M. Scipioni, City��C 1 erk nn Approved by the Apple Valley City Council on December 12, 2024. Clint I looppaw,Mayor