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HomeMy WebLinkAbout01/02/2025 Meeting Location: Municipal Center City of 7100 147th Street West Apple Valley, Minnesota 55124 January 2, 2025 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1.Parks Referendum Update 2.Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1.Call to Order and Pledge 2.Approval of the Agenda 3.Audience –10 Minutes Total Time Limit – For Items Noton this Agenda 4.Approval of the November 2024 Minutes 5. Agenda Items A.Review Parks & Recreation Financials(Park Dedication, Park Facilities Fund, etc.) 6. Committee / Staff Discussion Items A. Parks Referendum Update 7. Input from Committee Members on Next Agenda A. Future Meeting Items – Update on Joint Powers Agreements 8. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, February 6, 2025 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel180 and on the City’s website at www.applevalleymn.gov ITEM: 4. PARKS & RECREATION ADVISORY City of January 2, 2025 COMMITTEE MEETING DATE: SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 2, 2025 Minutes of the November 21, 2024,Apple Valley Parks and Recreation Advisory Committee. PRESENT: Committee Chair Lisa Hiebert; Committee Members Randy Bailey, Mark Schori, Dave Freed, Noel Hammill, Craig Long, and Jess Smith; Parks and Recreation Director Eric Carlson; Parks Superintendent Steve Rother; Recreation Superintendent Nate Rosa; Recreation Facilities Manager Brian Christianson; Golf Course Manager Jim Zinck; and Administrative Coordinator Kayla Hechsel. ITEM 1. Call to Order Chair Hiebertcalled the meeting to order at 7 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda Parks & Recreation Director Eric Carlson encouraged the Committee to add accepting Committee Chair Lisa Hiebert’s resignation to the agenda. MOTION:by Hammill,seconded by Long, to add Chair Hiebert’s resignation to the Agenda as Item 5.E. VOTE: Yes – 7, No – 0 MOTION: by Freed, seconded by Long, to approve the Agenda as amended. VOTE: Yes – 7, No – 0 ITEM 3. Audience – 10 Minutes Total Time Limit – For Items Not on the Agenda No one wished to speak. ITEM 4. Approval of the October 2024 Minutes. MOTION: by Bailey, seconded by Hammill, to approve the October 2024 minutes as presented. VOTE: Yes – 7, No – 0 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 2, 2025 ITEM 5.A.Agenda Items – Approve Parks Amenity Plan Director Carlson gave a detailed presentation explaining the background of the Parks Amenity Plan, the process the City used to gather community feedback on the various drafts of the Plan, and the contents of the Plan being presented for approval. Committee Member Bailey mentioned that many comments received in the second round of feedback expressed their gratitude to the City for listening to the public and revising the plan accordingly. He commended staff for all the effort put into creating the best plan for residents. All other Committee members agreed and expressed their satisfaction with the process staff used to gather feedback and their support for the Parks Amenity Plan as presented. Director Carlson thanked his staff for stepping up and managing many of the neighborhood park meetings, and he thanked the residents of Apple Valley and the Committee for trusting and participating in the process. Committee Member Hammill acknowledged that using Social Pinpoint was a new way for residents to give their feedback. MOTION:by Freed, seconded by Long, to recommend approvalof the Parks Amenity Plan to the City Council. VOTE: Yes – 7, No – 0 ITEM 5.B. Agenda Items – Review Redwood Park Design Director Carlson provided an update on the status of the Redwood Park project. He showed the current designs for the new pool, building, and courts. Some discussion occurred regarding signage at the park, and Director Carlson explained that there will be an electronic reader board near the park building, and we will be saving space at the southeast corner of the intersection of Redwood Drive and Co Rd 42 for a monument sign to welcome visitors to Apple Valley. Director Carlson also highlighted the construction schedule. Committee Member Long stated that he would like staff to consider moving the placement of the hammock grove to an interior (quieter)part of the park, which will be quieter and more suitable for hammocking. MOTION:by Hammill, seconded by Schori, to recommend approval of the Redwood Park designs to the City Council. VOTE: Yes – 7, No – 0 - 2 of 5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 2, 2025 ITEM 5.C.Agenda Items – Approve Department Fee Schedule for 2025 (All Divisions) Director Carlson highlighted the major changes, including 6–8% increases of fees at Valleywood Golf Course, a $1 increase in individual admissions at Splash Valley Water Park, and introducing season passes for Splash Valley Water Park. Golf Course Manager Jim Zinck shared that Valleywood just purchased a new fleet of golf carts outright, which was possible due to Valleywood’s recent success. Committee Member Long asked if the season pass at Splash Valley includes water walking, and Recreation Superintendent Rosa explained that we are still working out those details. Chair Hiebert liked the early bird rates. Committee Member Hammill stated the fee increases are reasonable. MOTION: by Schori, seconded by Hammill, to approve Department Fee Schedule for 2025. VOTE: Yes – 7, No – 0 ITEM 5.D. Agenda Items – Approve 2025 Meeting Schedule Director Carlson explained that we plan to schedule meetings for each month in 2025 (rather than only the five meetings required by City Ordinance), noting that we will cancel any unnecessary meetings. We have done this for the past few years, and it has worked well. MOTION: by Hammill, seconded by Schori, to approve the 2025 Meeting Schedule. VOTE: Yes – 7, No – 0 ITEM 5.E. Agenda Items – Accept Resignation of Chair Lisa Hiebert Due to being elected to the Apple Valley City Council, Chair Lisa Hiebert resigns her position on the Parks & Recreation Advisory Committee, effective December 31, 2024. MOTION: by Hammill, seconded by Freed, to accept Chair Hiebert’s resignation from the Parks & Recreation Advisory Committee. VOTE: Yes – 7, No – 0 MOTION: by Freed, seconded by Long, to appoint Mark Schori as Interim Chair. VOTE: Yes – 7, No – 0 - 3 of 5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 2, 2025 MOTION: by Bailey, seconded by Smith, to appoint Craig Long as Interim Secretary. VOTE:Yes – 7, No – 0 ITEM 6.A.Committee/Staff Discussion Items – Review Youth Baseball/Softball Complex Design Director Carlson provided an update on the design of the Youth Baseball/Softball Complex that will be constructed at Westview Elementary/Hayes Park and shared additional design plans for the rest of Hayes Park. Resident Nicole Farrelly, 149 Chaparral Drive, asked what the plan is for youth sports being displaced by the construction at Hayes Park. Director Carlson explained that we are waiting to start construction until after the 2025 baseball/softball season and we are working with the youth associations to make sure everyone has field space for the 2026 season. ITEM 6.B. Committee/Staff Discussion Items – Parks Referendum Update Director Carlson briefly highlighted all the projects that will be underway in 2025, which include: implementation of the Park Sign Master Plan, begin and complete the Cobblestone Lake Park Trail project, construction of eight new pickleball courts at JCRPW, construction of Skate Park at JCRPW, begin construction for Redwood Park and Youth Baseball/Softball Complex, begin Kelley Park project, complete renovations at 10 neighborhood parks, continue implementing the Alimagnet Park Natural Resource Management Plan, and completion of the Splash Valley Water Park project. ITEM 7. Input from Committee Members on Next Agenda No additional items for future discussion were added at this time. Committee Member Freed took a moment to thank Chair Lisa Hiebert for her dedicated service to the Parks & Recreation Advisory Committee. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Freed, seconded by Hammill, to adjourn the meeting at 8:22 p.m. VOTE: Yes – 7, No – 0 - 4 of 5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 2, 2025 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Mark Schori, InterimChair on January 2, 2025. - 5 of 5 - ITEM: 6. PARKS & RECREATION ADVISORY City of January 2, 2025 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: Parks & Recreation Financials (Park Dedication, Park Facilities Fund, etc.) STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested N/A – informational item Summary During the regular meeting, Parks & Recreation Director Eric Carlsonwill be giving an update on the Parks & Recreation Department financials, including information on the park dedication fund, the park facilities fund, and other financial resources. Background The park dedication fund and the park facilities fund have been referenced during past meetings, and the Committee has requested more information about these two funds. Director Carlson will provide an update on these funds and share additional information about the Department’s finances as a whole. If a committee member wishes for additional details,please feel free to discuss during the agenda item or contact Ericat eric.carlson@applevalleymn.gov or (952) 953-2310.