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Home My WebLink About2024/12/12 CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2024 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 12, 2024, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Nelson, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Grendahl, approving the minutes of the regular meeting of November 26, 2024, as written. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Ducks Unlimited, Chapter 185, for use on April 19, 2025, at Bogart's Entertainment Center, 14917 Garrett Avenue, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2024 Page 2 MOTION: of Melander, seconded by Grendahl, approving renewal and issuance of Off-Sale 3.2 Percent Malt Liquor Licenses for 2025, per the list attached to the Deputy City Clerk's memo, subject to receipt of the necessary documents. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving renewal and issuance of licenses and permits for 2025, as listed in the attachment to the Deputy City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2024-148 setting the 2025 City Council meeting schedule, in accordance with adopted policy on the second and fourth Thursdays of each month unless the following Friday is a holiday, as listed in the Deputy City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, setting a special informal City Council meeting, at 8:30 a.m., on April 4, 2025, at Valleywood Golf and Events, 4851 McAndrews Road, for the purposes of goal setting. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the 2025 fees for Parks and Recreation and grant the Parks and Recreation Director or designee the latitude to adjust the fess for special promotions, as attached in the Parks and Recreation Director's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the updated Investment Policy, as attached to the Finance Director's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the reduction of financial guarantees for Apple Valley Square 7th Addition/Popeyes from $12,500.00 to $5,938.00, as listed in the Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the release of Natural Resources Management Permit financial guarantees for HealthPartners Clinic Apple Valley, as listed in the Natural Resources Technician's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2024-149 restricting parking along both sides of Energy Way from Pilot Knob Road to Upper 147th Street W., and authorizing installation of signage. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2024-150 approving application to the State of Minnesota 2025 Capital Budget for the Apple Valley Sports Arena. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Community Waste Abatement 2025 Grant Agreement with Dakota County and the Cities of Apple Valley, Burnsville, Eagan and Lakeville, d/b/a Dakota Valley Recycling, as attached to CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2024 Page 3 the Assistant City Administrator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Purchase Order with Webber Recreational Design, Inc., for Branding and Play Features for Project 2024-115, Family Aquatic Center Improvements, associated with the 2023 Parks Bond Referendum, in the amount of$455,283.00. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Change Orders to the agreement with Terra General Contractors. LLC, d/b/a Terra Construction, for Project 2024- 115, Family Aquatic Center Improvements, associated with the 2023 Parks Bond Referendum. Ayes - 5 -Nays - 0. • Change Order No. 3 in the amount of an additional $12,978.00 to upgrade electrical • Change Order No. 5 in the amount of$0.00 for changes to the steel concession trellis • Change Order No. 7 in the amount of an additional $4,314.41 for ADA drinking fountains • Change Order No. 8 in the amount of an additional $2,035.95 for ADA shower want • Change Order No. 9 in the amount of an additional $4,680.00 to reset hardscape pavers • Change Order No. 12 in the amount of deduction of$795,000.00 for unused branding and play equipment allowance MOTION: of Melander, seconded by Grendahl, approving Change Order No. 28 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction for Apple Valley Fire Station#2 Replacement& Station #1 and#3 Health & Safety Improvements, as complete and authorizing final payment in the amount of $39,507.46. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated December 12, 2024. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl,to pay the claims and bills, on the check register dated November 20, 2024, in the amount of$2,096,894.28; and November 27, 2024, in the amount of$3,183,840.87. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA DONATION FROM PLANET FITNESS, INC. Chief Nelson stated Planet Fitness has offered to donate seven elliptical machines, five treadmills, two rowing machines, three stationary bikes, two recumbent bikes, and one CITY OF APPLE VALLEY Dakota County,Minnesota December 12, 2024 Page 4 recumbent stepper machine. The equipment will be used in the City's three Fire Stations,the Police Department,and City Hall. The Council thanked Planet Fitness for its generous donation. MOTION: of Bergman, seconded by Goodwin,to adopt Resolution No. 151 accepting donation of cardio equipment from Planet Fitness, Inc. for use by the City of Apple Valley. Ayes-5 -Nays-0. PROCLAIM "APPLE VALLEY MID-WINTER FEST 2025" Recreation Supervisor Bird was present and reviewed activities planned for the 2025 celebration. Most events are scheduled on February 1, 2025,at Johnny Cake Ridge Park- West. Mr. Bird thanked the organizations who support and sponsor this event. MOTION: of Goodwin, seconded by Grendahl,proclaiming February 1,2025, as"Apple Valley Mid-Winter Fest 2025"and declaring it a community festival. Ayes- 5 - Nays-0. 2025 CITY BUDGET AND PROPERTY TAX LEVY Mr. Hedberg presented the 2025 proposed budget and tax levy. He reviewed the changes since the preliminary budget,as well as the budget development process, budget climate, items of note, budget objectives and highlights. All properties in the City received mailed notice of the Truth-in-Taxation meeting and the notice included the proposed property taxes for 2025 based on preliminary budgets and tax levies approved in September. The final property tax levy for 2025 is$39,524,000,which is an increase of 13.76%or$4,780,000 from 2024. The impact of the property tax levy on the 2025 median valued home of$358,700 will result in the City's portion of property taxes increasing approximately $120 annually. Mr. Hedberg stated Apple Valley's budget includes funding for the annual street maintenance program and property owners are not specially assessed for these improvements. The entire budget is available on the City's website. Mr. Hedberg stated that if the Council does not complete the actions this evening, it can come back at the next meeting. The adopted levy must be certified to the Dakota County Auditor by December 31, 2024. Councilmember Grendahl stated she is concerned about the levy increase and the tax implications of the park bond on taxpayers. She stated she will be voting"no"on the budget, as significant cuts were not made from the preliminary budget. Mayor Hooppaw opened the public comment portion of the Truth-in-Taxation hearing at 8:18 p.m. He asked for questions or comments from the public. Cindy Dayus, 169 Strese Lane, encouraged the City Council to prioritize natural resources when setting its budget. There were no other speakers. The public comment portion of the meeting was declared closed at 8:18 p.m. CITY OF APPLE VALLEY Dakota County,Minnesota December 12,2024 Page 5 MOTION: of Goodwin, seconded by Bergman, adopting Resolution No.2024-152 approving the 2025 City budget and property tax levy. Ayes=4 -Nays— 1 (Grendahl). 2025 FEE SCHEDULE Ms. Scipioni reviewed the proposed Fee Schedule. Fee adjustments are proposed for the cemetery, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees,utility fees, and zoning. The fees would be effective January 1, 2025. She noted the proposed rates more accurately reflect the City's costs.No comments from the public have been received regarding the proposed changes. Mayor Hooppaw called the public hearing to order at 8:21 p.m.to consider the Fee Schedule which sets fees and charges for various products and services effective January 1, 2025. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:21 p.m. MOTION: of Melander, seconded by Bergman, adopting Resolution No.2024-153 approving the 2025 Fee Schedule. Ayes-5 -Nays -0. 2025 ON-SALE LIQUOR AND WINE LICENSE RENEWALS Ms. Scipioni reviewed her memo regarding renewal applications for On-Sale Intoxicating Liquor, Concessionaire On-Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, Wine,and 3.2 Percent Malt Liquor licenses for 2024. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received. Staff review found all licenses in order for renewal. Mayor Hooppaw called the public hearing to order at 8:23 p.m.to consider renewal applications for On-Sale Intoxicating Liquor, Concessionaire On-Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, Wine, and 3.2 Percent Malt Liquor licenses for the year 2025. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:23 p.m. MOTION: of Grendahl, seconded by Melander, adopting Resolution No. 154 approving renewals of Intoxicating Liquor, Wine, and 3.2 Percent Malt Liquor Licenses, subject to Completion of Submissions. Ayes- 5 -Nays - 0. COMMUNICATIONS Mr. Bird shared additional recreational opportunities that will be available over the winter break, including expanded open gym times, skating with Santa,an ornament making workshop,darling reindeer crafts, a Merry and Bright Workshop,and free indoor skating dates. Full details,dates, and times are available on the City's website. CITY OF APPLE VALLEY Dakota County, Minnesota December 12, 2024 Page 6 Mr. Lawell stated Council Member Goodwin's last meeting is December 26. Mr. Lawell invited the community to a celebration of Council Member Goodwin's over 40 years of service to the City of Apple Valley. The gathering will occur immediately after the December 26 Council meeting. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Melander,to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:28 p.m. Respectfully Submitted, Christina M. Scipioni, Citytlerk Approved by the Apple Valley City Council on December 26, 2024. Clint Hooppaw, Mayor