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Home My WebLink About2025/01/09 CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 9, 2025, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Grendahl, Hiebert, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, Assistant City Engineer Acosta, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis,Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Nelson, Public Works Director Saam, City Planner Sharpe, and Utilities Superintendent Skok. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. OATHS OF OFFICE Ms. Scipioni administered the Oath of Office to Councilmembers Grendahl and Heibert. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Melander, approving the agenda for tonight's meeting, adding item 5.13 - Authorize Emergency Repairs to Sanitary Sewer on 140th Street West. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Galaxie Library Branch Manager Tyler Williams shared information regarding upcoming events at the library. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Page 2 CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of December 26, 2024, as written. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-1 designating Dakota County Tribune as the official newspaper of the City of Apple Valley for the year 2025. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-2 designating U.S. Bank NA as the official depository for City funds for the year 2025. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-3 designating as additional depositories and financial security dealers for City funds for the year 2025. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-4 designating U.S. Bank Institutional Trust as Safekeeping Custodian. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-5 authorizing electronic funds transfer transactions. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-6 designating the City's website as the official website for the dissemination of solicitations of transportation project bids in 2025. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, appointing Clint Hooppaw and Christina Scipioni as statutory members to the Apple Valley Firefighters Relief Association Board of Trustees for the year 2025. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving release of subdivision financial guarantees for Frontier Communications, as listed in the Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Capital Improvement Planning Software-as-a-Service with Plan-It Software, LLC, in the amount of$8,200.00, and subject to final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Fire Station 1 HVAC Replacement with Nordic Services, Inc., d/b/a Nordic Mechanical Services, in the amount of$22,060.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Page 3 MOTION: of Bergman, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated January 9, 2025. Ayes - 5 -Nays- 0. MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated December 18, 2024, in the amount of$1,848,467.49, and December 26, 2024, in the amount of$2,282,098.05. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA 2025 ACTING MAYOR MOTION: of Bergman, seconded by Melander, adopting Resolution No. 2025-7 appointing Councilmember Grendahl to serve as Acting Mayor, in the absence of the Mayor, for the year 2025. Ayes - 5 -Nays - 0. AUTHORIZE EMERGENCY REPAIRS TO SANITARY SEWER ON 140TH STREET WEST Mr. Saam stated on December 31, 2024, staff discovered a substantial failure in the sanitary sewer system,particularly a 1,300 lineal foot section of a sanitary sewer main located on 140 Street West between Pilot Knob Road and just east of 142°d Path West. Mr. Saam added the sewer main has deteriorated and broke, which caused sanitary waste leakage of between 1,000 and 2,000 gallons. The sanitary sewer flow is being temporarily routed in lines above ground via a diesel pump system to prevent backups and/or environmental and property damage. The solution requires full rehabilitation or replacement of a 900 lineal foot section of the sanitary sewer mains. The temporary above-ground bypass line in the winter is susceptible to freezing and therefore not an acceptable solution for the typical timeframe required to competitively bid a permanent repair project(30 to 90-days). If the temporary above-ground flow freezes or the generator powering the pump would fail,the estimated rate of 436,000 gallons per day of sewage leakage will result, with potential adverse impacts to more than 2,600 structures and two water bodies. Ms. Saam stated staff have completed preliminary estimates for a variety of rehabilitation and/or replacement methods, understanding that emergency work and winter conditions can impact expected pricing. Depending on the appropriate repair method, staff estimate costs to be between $370,000 and$850,000. Staff recommend utilizing budgeted funds from City Project 2025-106 Sanitary Sewer Improvements to cover the costs of the repair. MOTION: of Grendahl, seconded by Melander, accepting the proclamation declaring a local emergency. Ayes - 5-Nays- 0. MOTION: of Hiebert, seconded by Grendahl, adopting Resolution No.2025-8 extending a local emergency pursuant to Minnesota Statutes, sections 12.29 and 12.37. Ayes - 5-Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Page 4 MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-9 authorizing the making of a local or special emergency contract. Ayes - 5-Nays - 0. COMMUNICATIONS Mr. Lawell reminded the community that Mid-Winter Fest will be held Saturday, February 1 at Johnny Cake Ridge park—West. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Hiebert, approving the calendar of upcoming events as included in the Deputy City Clerk's memo and adding a Chamber of Commerce ribbon cutting at Berry Sweet Kitchen at 8 a.m. on Thursday, January 16, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5-Nays - 0. MOTION: of Grendahl, seconded by Hiebert, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:22 p.m. Respectfully Submitted, 4�44 40 Christina M. Scipioni, JAY Clerk Approved by the Apple Valley City Council on January 23, 2025. Clint Hooppaw, Mayor