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HomeMy WebLinkAbout2025-01-23 Meetingso* 0000 9096 Meeting Location: Municipal Center seep Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................... January 23, 2025 CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 PM 1. Call to Order and Pledge 2. Approve Agenda 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda 4. Approve Consent Agenda Items Consent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. A. Approve Minutes of January 9, 2025, Regular Meeting B. Adopt Resolution Accepting Donation of Helmet Mountable Flashlights from Apple Valley Firefighters Relief Association for Use by Fire Department C. Adopt Resolution Setting Hearing at 7:00 p.m. on February 27, 2025, for New On -Sale Wine and 3.2 Percent Malt Liquor Licenses for Eezy Adventure, LLC, d/b/a Urban Air Apple Valley, 7370 153rd Street West D. Approve Issuance of Temporary Event License in Connection with Community Festival to LSP Ventures, Inc., d/b/a Rascals Apple Valley Bar & Grill on February 1, 2025 E. Approve Release of Natural Resources Management Permit Financial Guarantee F. Adopt Resolution Approving Application for Fiscal Year 2025 Community Development Block Grant (CDBG) Funding G. Receive Traffic Safety Advisory Committee 2024 Annual Report H. Approve Agreement with HumeraTech, Inc., for Project 2025-125, Hayes Arena HVAC Replacement (2023 Parks Bond Referendum) I. Approve Agreement with Tier One Landscape for Project 2025-126, Sunset Park Steps Replacement (2023 Parks Bond Referendum) J. Approve Service Agreement with Lexipol, LLC, for Fire Department Policy Development, Management Software, and Compliance Training K. Approve Agreement with Microsoft for Enterprise Licensing through SHI L. Approve Agreement with Johnson Litho Graphics of Eau Claire, Ltd., for 2025 City Newsletter Printing and Mailing M. Approve Various Agreements for Project 2021-154, CMF Improvement & Expansion, and Project 2021-172, Police Garage 1. Bartley Sales Company, Inc. for Specialties Materials 2. The Locker Buy, LLC for Metal Lockers N. Approve Change Order No. 7 for Project 2021-172, Police Garage O. Approve Change Orders No. 10, 11, 13, and 14 to Agreement with Terra General Contractors, LLC, d/b/a Terra Construction for Project 2024- 115 Family Aquatic Center Improvements (2023 Parks Bond Referendum) P. Approve Change Order No. 21 to Agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115 Family Aquatic Center Improvements (2023 Parks Bond Referendum) Q. Approve Change Order No. 1 to Agreement with McNamara Contracting, Inc., for Project 2024-101, 2024 Street and Improvements and Approve Acceptance and Final Payment R. Approve Acceptance and Final Payment on Memorandum of Agreement with Dakota County Community Development Agency for Completion of Environmental Review Record for Redwood Park (2023 Parks Bond Referendum) S. Approve Personnel Report T. Approve Claims and Bills 5. Regular Agenda Items A. Apple Valley High School Activity Center Addition and Vacation of a Drainage and Utility Easement at 14450 Hayes Rd 1. Hold Public Hearing. 2. Adopt Resolution Completing Vacation of a Drainage and Utility Easement on Lot 1, Block 1, Apple Valley High School. 3. Adopt Resolution approving a Site Plan/Building Permit Authorization to allow construction of an 86,621 sq. ft. activity center at Apple Valley High School located at 14450 Hayes Rd and legally described as Lot 1, Block 1, Apple Valley High School. B. Eastview High School Activity Center Addition and Vacation of Drainage and Utility Easement at 6200 140th Street West 1. Hold Public Hearing 2. Adopt Resolution Completing Vacation of a Drainage and Utility Easement as Described in Exhibit A. 3. Adopt Resolution Approving a Site Plan/Building Permit Authorization to allow construction of an 84,700 sq. ft. activity center addition at Eastview High School Located at 6200 140th Street West and legally described as Lot 1, Block 1, High School Four 2nd Addition. C. Adopt Resolution Approving Site Plan/Building Permit Authorization for a 5,572 sq. ft. Activity Center, Pool and other Park Amenities at Redwood Park, Located at 311 County Road 42 6. Staff and Council Communications 7. Approve Calendar of Upcoming Events 8. Adjourn Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the City's website at www.applevallevmn.gov es* ITEM: 4.A. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Minutes of January 9, 2025, Regular Meeting Staff Contact: Department / Division: Christina M. Scipioni, City Clerk City Clerk's Office ACTION REQUESTED: Approve the minutes of the regular meeting of January 9, 2025. SUMMARY: The minutes from the last regular City Council meeting are attached for review and approval. BACKGROUND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. BUDGET IMPACT: N/A ATTACHMENTS: CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 9, 2025, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Grendahl, Hiebert, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, Assistant City Engineer Acosta, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Nelson, Public Works Director Saam, City Planner Sharpe, and Utilities Superintendent Skok. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. OATHS OF OFFICE Ms. Scipioni administered the Oath of Office to Councilmembers Grendahl and Heibert. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Melander, approving the agenda for tonight's meeting, adding item 5.13 - Authorize Emergency Repairs to Sanitary Sewer on 140th Street West. Ayes - 5 - Nays - 0. AT TDIFNC;F Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Galaxie Library Branch Manager Tyler Williams shared information regarding upcoming events at the library. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Page 2 CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of December 26, 2024, as written. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-1 designating Dakota County Tribune as the official newspaper of the City of Apple Valley for the year 2025. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-2 designating U.S. Bank NA as the official depository for City funds for the year 2025. Ayes - 5 -Nays-0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-3 designating as additional depositories and financial security dealers for City funds for the year 2025. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-4 designating U.S. Bank Institutional Trust as Safekeeping Custodian. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-5 authorizing electronic funds transfer transactions. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-6 designating the City's website as the official website for the dissemination of solicitations of transportation project bids in 2025. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, appointing Clint Hooppaw and Christina Scipiom as statutory members to the Apple Valley Firefighters Relief Association Board of Trustees for the year 2025. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving release of subdivision financial guarantees for Frontier Communications, as listed in the Department Assistant's memo. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Capital Improvement Planning Software -as -a -Service with Plan -It Software, LLC, in the amount of $8,200.00, and subject to final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5-Nays-0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Fire Station 1 HVAC Replacement with Nordic Services, Inc., d/b/a Nordic Mechanical Services, in the amount of $22,060.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Page 3 MOTION: of Bergman, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated January 9, 2025. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated December 18, 2024, in the amount of $1,848,467.49, and December 26, 2024, in the amount of $2,282,098.05. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA 2025 ACTING MAYOR MOTION: of Bergman, seconded by Melander, adopting Resolution No. 2025-7 appointing Councilmember Grendahl to serve as Acting Mayor, in the absence of the Mayor, for the year 2025. Ayes - 5 - Nays - 0. AUTHORIZE EMERGENCY REPAIRS TO SANITARY SEWER ON 140TH STREET WEST Mr. Saam stated on December 31, 2024, staff discovered a substantial failure in the sanitary sewer system, particularly a 1,300 lineal foot section of a sanitary sewer main located on 140t" Street West between Pilot Knob Road and just east of 142nd Path West. Mr. Saam added the sewer main has deteriorated and broke, which caused sanitary waste leakage of between 1,000 and 2,000 gallons. The sanitary sewer flow is being temporarily routed in lines above ground via a diesel pump system to prevent backups and/or environmental and property damage. The solution requires full rehabilitation or replacement of a 900 lineal foot section of the sanitary sewer mains. The temporary above -ground bypass line in the winter is susceptible to freezing and therefore not an acceptable solution for the typical timeframe required to competitively bid a permanent repair project (30 to 90-days). If the temporary above -ground flow freezes or the generator powering the pump would fail, the estimated rate of 436,000 gallons per day of sewage leakage will result, with potential adverse impacts to more than 2,600 structures and two water bodies. Ms. Saam stated staff have completed preliminary estimates for a variety of rehabilitation and/or replacement methods, understanding that emergency work and winter conditions can impact expected pricing. Depending on the appropriate repair method, staff estimate costs to be between $370,000 and $850,000. Staff recommend utilizing budgeted funds from City Project 2025-106 Sanitary Sewer Improvements to cover the costs of the repair. MOTION: of Grendahl, seconded by Melander, accepting the proclamation declaring a local emergency. Ayes - 5- Nays - 0. MOTION: of Hiebert, seconded by Grendahl, adopting Resolution No. 2025-8 extending a local emergency pursuant to Minnesota Statutes, sections 12.29 and 12.37. Ayes - 5- Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 9, 2025 Page 4 MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2025-9 authorizing the making of a local or special emergency contract. Ayes - 5- Nays - 0. COMMUNICATIONS Mr. Lawell reminded the community that Mid -Winter Fest will be held Saturday, February I at Johnny Cake Ridge park — West. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Hiebert, approving the calendar of upcoming events as included in the Deputy City Clerk's memo and adding a Chamber of Commerce ribbon cutting at Berry Sweet Kitchen at 8 a.m. on Thursday, January 16, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5- Nays - 0. MOTION: of Grendahl, seconded by Hiebert, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:22 p.m. Respectfully Submitted, Christina M. Scipioni, City Clerk Approved by the Apple Valley City Council on January 23, 2025. Clint Hooppaw, Mayor es* ITEM: 4.13. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Adopt Resolution Accepting Donation of Helmet Mountable Flashlights from Apple Valley Firefighters Relief Association for Use by Fire Department Staff Contact: Department / Division: Matt Nelson, Fire Chief Fire Department ACTION REQUESTED: Adopt the resolution accepting donation of helmet mountable flashlights from Apple Valley Firefighters Relief Association for use by the Fire Department to aid in the safety of firefighters. SUMMARY: The Apple Valley Firefighters Relief Association is donating 85 new helmet mountable flashlights for use by the Fire Department to increase the safety and accountability of firefighters. The Apple Valley Fire Department is pleased to accept this donation on behalf of the firefighters. BACKGROUND: In 2023 the Fire Department replaced the helmets that the firefighters wear. The new helmets that were purchased provide the necessary protection and also offer ease in cleaning as compared to the old helmets. The one feature they did not offer as compared to the old helmets was a helmet mounted flashlight. Firefighters each have a flashlight that is issued to them that attaches to their coat, and there are handheld flashlights on each fire apparatus. The Apple Valley Firefighters Relief Association made the purchase of helmet mounted flashlights (enough for each firefighter plus some spares) to aid in providing additional safety to firefighters on emergency scenes that occur at night, and while in dark or smoky environments. BUDGET IMPACT: N/A ATTACHMENTS: CITY OF APPLE VALLEY RESOLUTION 2025- A RESOLUTION ACCEPTING DONATION TO FIRE DEPARTMENT WHEREAS, the City Council of Apple Valley encourages public donations to help defray the costs to the general public of providing services in Apple Valley; and WHEREAS, Apple Valley Firefighters Relief Association has offered to donate 85 helmet mounted flashlights for use by the Apple Valley Fire Department. WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the donation is hereby accepted for use by the City. BE IT FURTHER RESOLVED that the City sincerely thanks the Apple Valley Firefighters Relief Association for the gracious and generous donation. ADOPTED this 23" day of January, 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk es* ITEM: 4.C. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Adopt Resolution Setting Hearing at 7:00 p.m. on February 27, 2025, for New On -Sale Wine and 3.2 Percent Malt Liquor Licenses for EezyAdventure, LLC, d/b/a Urban AirApple Valley, 7370 153rd Street West Staff Contact: Department / Division: Stephanie Marschall, Deputy City Clerk City Clerk's Office ACTION REQUESTED: Adopt the resolution setting a public hearing at 7:00 p.m. on February 27, 2025, on the application for new On -Sale Wine and 3.2 Percent Malt Liquor Licenses by Eezy Adventure, LLC, d/b/a Urban Air Apple Valley, 7370 153rd Street West. SUMMARY: Eezy Adventure, LLC, d/b/a Urban Air Apple Valley, has submitted an application for On - Sale Wine and On -Sale 3.2 Percent Malt Liquor licenses for premises located at 7370 153rd Street W. Attached is a resolution authorizing and directing staff to publish a hearing notice regarding the liquor license application. BACKGROUND: The legal description of this premises is Lot 2, Block 1, Apple Valley Retail 2nd Addition. BUDGET IMPACT: N/A ATTACHMENTS: Re s6lutlioin CITY OF APPLE VALLEY RESOLUTION NO. 2025- A RESOLUTION SETTING PUBLIC HEARING ON LICENSE APPLICATION WHEREAS, the City Clerk has advised this Council that an application for on -sale wine and 3.2 percent malt liquor licenses has been received from Eezy Adventure, LLC, d/b/a Urban Air Apple Valley, on premises located at 7370 153rd Street W.; and WHEREAS, City Code Section 111.24 requires the City Council to set and hold a public hearing on such license applications. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: A public hearing on said application shall be held before this Council at the time, date and place specified in the Notice of Public Hearing attached to this resolution as Exhibit A. 2. As required by the City Code, the City Clerk is hereby authorized and directed to publish the hearing notice attached, in a timely manner, in the official City newspaper. ADOPTED this 23rd day of January, 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk Exhibit A NOTICE OF PUBLIC HEARING ON -SALE WINE & 3.2 PERCENT MALT LIQUOR LICENSES APPLICATION CITY OF APPLE VALLEY NOTICE IS HEREBY GIVEN that the City Council of the City of Apple Valley, Dakota County, Minnesota, will meet at the Municipal Center, 7100 147th Street W., on Thursday, February 27, 2025, at 7:00 p.m., or as soon thereafter as possible. The purpose of the meeting will be to hold a public hearing on the application of Eezy Adventure, LLC, d/b/a Urban Air Apple Valley, for ON -SALE WINE and 3.2 PERCENT MALT LIQUOR SALES LICENSES pursuant to City Code Section 111.22. The business, which will be operated in conjunction with the proposed licenses, is a restaurant located at 7370 153rd Street W. The officer of the corporation is: Wesley Paul Herold All interested parties will be given an opportunity to be heard at said time and place. DATED this 23rd day of January, 2025. BY ORDER OF THE CITY COUNCIL Christina M. Scipioni, City Clerk es* ITEM: 4.D. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Issuance of Temporary Event License in Connection with Community Festival to LSP Ventures, I nc., d/b/a Rascals Apple Valley Bar & Grill on February 1, 2025 Staff Contact: Department / Division: Christina M. Scipioni, City Clerk City Clerk's Office ACTION REQUESTED: Approve the issuance of a Temporary Event License in connection with a community festival to LSP Ventures, Inc., d/b/a Rascals Apple Valley Bar & Grill for use on February 1, 2025, at the Apple Valley Activity Center and outdoors at Johnny Cake Ridge Park - West, 14255 Johnny Cake Ridge Road. SUMMARY: LSP Ventures, Inc., d/b/a Rascals Apple Valley Bar & Grill, has filed an application for a Temporary Event License for on -sale beer and wine in connection with a community festival for use at the Apple Valley Activity Center and outdoors at Johnny Cake Ridge Park - West, 14255 Johnny Cake Ridge Road. The event will be held on February 1, 2025, from 3:00 p.m. to 7:30 p.m and is being planned in conjunction with Mid -Winter Fest. A map showing the area where liquor will be served is attached. A certificate of insurance showing there is liquor liability insurance coverage for this event has been provided. BACKGROUND: Minn. Stat. 340A.404, subd. 4, allows the governing body of a municipality to authorize a holder of a retail on -sale intoxicating liquor license issued by the municipality to dispense intoxicating liquor off premises at a community festival held within the municipality. The above request appears to meet the requirements of the law and can be approved by Council. BUDGET IMPACT: N/A /_1ir_[81:IM14Z1&"1 &1 to II:::::' lI in so* es* woo* *08 Apple ITEM: COUNCIL MEETING DATE: SECTION: 4.E. January 23, 2025 Consent Agenda Description: Approve Release of Natural Resources Management Permit Financial Guarantee Staff Contact: Department / Division: Taylor Stockert, Natural Resources Technician Natural Resources Division ACTION REQUESTED: Approve the release of natural resources management permit financial guarantee for Independent School District 196, for tennis court construction. SUMMARY: The following projects have been inspected and are compliant according to City requirements. 1. Independent School District 196 Permit No. AV128194 Amount $8,680.00 Reduce now to $0.00 Guarantee Type: Check BACKGROUND: The City retains Natural Resources Management Permit financial securities to ensure the protection of natural resources during land disturbing activities. BUDGET IMPACT: N/A es* ITEM: 4.F. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Adopt Resolution Approving Application for Fiscal Year 2025 Community Development Block Grant (CDBG) Funding Staff Contact: Department / Division: Tim Benetti, Community Development Director/Alex Community Development Department Sharpe, Al CP, City Planner ACTION REQUESTED: Adopt the resolution approving the annual application to the Dakota County Community Development Agency (CDA) for the City's Fiscal Year 2025 Community Development Block Grant (CDBG) Funds. SUMMARY: The City Council is being asked to consider adopting a resolution approving the application for Community Development Block Grant (CDBG) funds for Fiscal Year (FY) 2025, which runs from July 1, 2025, to June 30, 2026. These funds are allocated to the City for programs benefiting low- and moderate -income households. Historically, Apple Valley has utilized its CDBG allocation for the following programs: 1) Apple Valley Home Improvement Program: Administered by the Dakota County Community Development Agency (CDA), this program provides no -interest deferred loans for home repairs. 2) DARTS Service Programs: Administered by Dakota Area Resources and Transportation for Seniors (DARTS), these programs include Outdoor Chore Service, Home Repair, and Homemaking Services for older residents. The CDBG allocation Dakota County will receive for the 2025 Program Year is not yet known. However, the CDA believes it is prudent for each city to anticipate the County will receive a similar amount to what was received and administered by the CDA in the 2024 Program Year, which was $1,873,895. Therefore, the CDA estimates Apple Valley's allocation for FY 2025 to be estimated at $164,623. This should not be considered the final allocation for Apple Valley, as this amount is subject to change depending on the final amount allocated to Dakota County by Department of Housing and Urban Development (HUD) for the 2025 program year. Final amounts will be provided as soon as the final CDBG allocation amounts are determined. BACKGROUND: In 1984, Federal CDBG funds became available to Dakota County on an entitlement basis. These funds must be used primarily for programs that benefit either disadvantaged or low- and moderate -income persons (the elderly are categorized as "disadvantaged"). Other eligible uses are planning studies (up to 20% of annual fund expenditures) or projects addressing "imminent threats to health and safety", which is rarely used. For fund allocation purposes, Dakota County is divided into four Community Development Districts, with each district containing communities of similar characteristics and needs. Past use of funds has ranged from joint programs effective in all three cities, to individual city programs allocated on a pro rata share of yearly fund allocations (based on population), and to individual city programs using the full or "lion's share" amount of the annual allocations on a rotating basis. Currently, the funds are allocated on a pro rata basis to each individual city, with the CDA designated as the program administrator. BUDGET IMPACT: N/A ATTACHMENTS: ResdLAtIC)III Cou,.r sIlioiri eirice 1::.3,ac gII`ou.Air: IMateirid CITY OF APPLE VALLEY RESOLUTION NO. 2025- A RESOLUTION APPROVING THE APPLICATION FOR FISCAL YEAR 2025 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Apple Valley is a participating jurisdiction with the Dakota County Community Development Block Grant (CDBG) Entitlement Program for Fiscal Year 2025 (Starting July 1, 2025 and ending June, 30, 2026); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested Fiscal Year 2025 CDBG applications be submitted by January 17, 2025, based on an allocation of funds approved in the Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Apple Valley hereby approves the following: The Fiscal Year 2025 CDBG application is approved for submission to the Dakota County CDA. 2. The Mayor for the City of Apple Valley is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Apple Valley, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. ADOPTED this 23rd day of January 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk Dakota County Community Development Agency Mr. Tim Benetti City of Apple Valley 7100 147th Street W Apple Valley, MN 55124 RE: CDBG Program Year 2025 Allocation Estimate Dear Mr. Benetti, 1228 Town Centre; Drive I Eagan, MN 55133 Pi nm 651 F71FSA400 i u/'r Ty 711 www.dakotracd,.,rct November 14, 2024 Dakota County receives an annual allocation of Community Development Block Grant (CDBG) funds, which is a federal program administered by the Department of Housing and Urban Development (HUD). The program is designed to assist local governments with various community development projects and programs that primarily aid low- and moderate -income residents. Dakota County is considered an "Entitlement County", and, as such, receives an annual allocation of federal CDBG funds. The Dakota County Board of Commissioners has chosen to allocate the CDBG funds amongst the various cities and townships in the County, as well use the funds for certain County programs. The Dakota County Community Development Agency (CDA) administers this program on behalf of Dakota County. Each year, the city's CDBG allocation is rebalanced to account for updated information in the American Community Survey provided by the Census Bureau for each city. Per HUD rules, the CDBG allocation is based on three factors: a community's population, the number of people in poverty, and the number of overcrowded housing units. Each city receives a percentage of the annual Dakota County CDBG allocation based on the three factors. Because these factors change over time, the allocation each city receives will change over time. The CDBG allocation Dakota County will receive for Program Year 2025 is not yet known and won't be known until Congress passes and the President approves the Federal Fiscal Year 2025 federal budget. However, we believe it is prudent for each city to anticipate that the County will receive a similar amount to what was received for Program Year 2024, which was $1,873,895. The final Dakota County CDBG allocation affects the amount each city will receive for Program Year 2025. This amount may be more or less than what your city received for 2024. With that in mind, the estimated allocation for Apple Valley for Program Year 2025 is $164,623. Please provide a contingency plan in your CDBG Program Year 2025 application that specifies which program(s) will receive more or less funding based on the final allocation. Please note that funding for any public service activities that the city may choose to fund with CDBG may be further reduced to ensure that the amount used for public services does not exceed 15 percent of the total Dakota County CDBG allocation. If you have any questions, please feel free to contact me at (651) 675-4464 or mad kes &dakotacda_or,. Best Regards, DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY Margaret M. Dykes Asst. Director of Community and Economic Development CC: Alex Sharpe, City Planner sntlyl r% in X4Dev dopnevl qpan u CDA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS APPLICATION FOR PROGRAM YEAR 2025 Application must be received by the Dakota County Community Development Agency NO LATER THAN FRIDAY, JANUARY 17, 2025 For July 1, 2025 — June 30, 2026 General Information Applicant Name: City of Apple Valley, MN UEI #: NMDJVP4CVXM1 Contact Name: Alex Sharpe, City Planner Applicant Address:7100 147t" St. W. City, State, Zip: Apple Valley, MN, 55124 Phone:952-953-2569 Email:alex.sharpe@applevalleymn.gov Proposed Activities Activity Requested Funding Amount #1 Title: DARTS (Senior Outdoor Chore Service & Homemaking Services Programs CDBG Request: $ 24,700 #2 Title: Apple Valley Home Improvement Program CDBG Request: $ 139,923 #3 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. #4 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. #5 Title: Click or tap here to enter text. CDBG Request: $ Click or tap here to enter text. Total Request: $ 164,623 Contingency Funding Request: Note the funding levels for activities if there is an increase or decrease in federal funding levels. Specify which activities should be fully funded at the requested level and which should be increased or decreased. Click or tap here to enter text. PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit. NO MORE THAN 35% of the any one community's proposed funding can be for PUBLIC SERVICES. Because public services may not account for more than 15% of the County's total funding, public service requests may be decreased once all applications are submitted and reviewed by CDA staff. NO MORE than 10% of any one communitv's fundina can be used for PLANNING. Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD's issuance of a Release of Funds Notice. Signature of Authorized Official Title of Authorized Official Date PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS. I. Activity Title Please complete the following Sections IN for EACH proposed activity. (For example, if 3 activities are being proposed, there will be 3 sets of the following pages.) Activity # 1 Activity Title: Public Services, Outdoor Chore, Homemaking, and Minor Home Repair Services for Adults 62 Yrs.+ II. Activity Information Describe the proposed activity in detail. Please be specific about purpose, location, number of people or households served, etc. Provide project funding for DARTS Outdoor Chore and Homemaking Service programs. The Outdoor Chore Service Program assists Apple Valley's senior residents with home maintenance chores such as snow removal, lawn mowing, weeding gardens, and small tree/shrub trimming. The Homemaking Service Program provides seniors help with housekeeping, laundry, and other indoor chores. It can also include light meal preparation as well as grocery/shopping. Has this Activity received CDBG funding before? ❑x Yes ❑ No Check the eligible activity category of the proposed activity: (See attached definitions) Affordable Rental Housing Public Services ❑ Rehabilitation of Multi -Unit Residential ❑X Senior Services ❑ Fair Housing Activities ❑ Youth Services ❑ Energy Efficiency Improvements ❑ Transportation Services ❑ Operational Support Affordable Homeowner Housing Public Facilities ❑ Homeownership Assistance ❑ Recreational Parks ❑ New (Re)Construction Homeowner Housing ❑ Public Water/Sewer Improvements ❑ Rehabilitation/ Energy Efficiency Improvement of Single ❑ Street Improvements Unit Residential ❑ Sidewalks ❑ Fair Housing Activities ❑ Assessment Abatement ❑ ADA Improvements Homelessness Neighborhood Revitalization ❑ Coordinated Access to Services & Shelter ❑ Acquisition of Real Property ❑ Housing Stabilization ❑ Clearance and Demolition ❑ Emergency Shelter Operation ❑ Clean-up of Contaminated Site Economic Development Planning and Administration ❑ Employment Training ❑ Planning ❑ Economic Development Assistance ❑ Administration ❑ Rehabilitation of Commercial/Industrial Buildings ❑ Micro -Enterprise Assistance ❑ Relocation Describe the activity schedule: Is this a continuation of a previously funded activity? ❑xYes ❑No Is this a time -specific project? ❑Yes ❑x No If this is a time -specific project, please note the start and end dates below: Proposed Activity Start Date: Ongoing Proposed Activity Completion Date: Ongoing III. CDBG National Objective CDBG funded projects/activities must meet one of the following program objectives. Check the objective for which the CDBG funds will be used. ❑ Low/Mod Area Benefit ❑x Low/Mod Limited Clientele Benefit ❑ Low/Mod Housing Benefit ❑ Low/Mod Jobs Benefit ❑ Slum/Blight Area Benefit ❑ Slum/Blight Spot Benefit ❑ Urgent Need (extremely rare; used only for emergencies): (Please explain) Click or tap here to enter text. If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (Please include map) Click or tap here to enter text. How many residents live in this area? Click or tap here to enter text. What is the percentage of low and moderate -income beneficiaries? Click or tap here to enter text.% How was this documented? ❑ HUD Data ❑ Survey (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? Click or tap here to enter text. Households (Income eligibility must be verified by written documentation) Where will this activity occur? (Address of property, neighborhood, or citywide) Click or tap here to enter text. K If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? Click or tap here to enter text. People Click or tap hereto enter text. Households (Please choose either People or Households for each project). How will income be verified? ❑ Income Verification Request Forms ❑ Eligibility Status for other Governmental Assistance program ❑ Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) 0 Presumed benefit (HUD presumes the following to be low and moderate -income: abused children, battered spouses, elderly persons (62+), severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the `Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at least 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this activity create or retain full time equivalencies (FTEs)? ❑ Create ❑ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ❑ Yes ❑ No What percent of permanent FTEs will be held by or available to low/mod income persons? Click or tap here to enter text. % If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? Click or tap here to enter text. (Please provide letter from building inspector or other documentation noting deficiencies and include photos) What deficiency will be corrected or the public improvement be? Click or tap here to enter text. If Slum/Blight Area, what percent of buildings are deteriorated? Click or tap here to enter text.% 3 IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Outcome #1 Outcome #2 Outcome #3 Availability/AccessibilityAvailability/Accessibility Affordability Sustainability Objective #1 ❑ Accessibility for the 0 Affordability for the 0 Sustainability for the Suitable Living purpose of creating a suitable purpose of creating a purpose of creating a Environment living environment suitable living environment suitable living environment Objective #2 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the Decent purpose of providing decent purpose of providing purpose of providing Housing housing decent housing decent housing Objective #3 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the Economic purpose of creating economic purpose of creating purpose of creating Opportunity opportunities economic opportunities economic opportunities Indicate how the activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Public Facilities ❑ Businesses 0 Households 40-45 ❑ Jobs ❑ Organizations ❑ Housing Units V. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $ 416,575 * Total CDBG Request: $ 24,700 CDBG Percent of Total Cost: 6% Describe all funding sources. Source of Funds ' ' Amount- Committed Pending Government: Older Americans Act, CDBG, Dakota County$ 190,246.00 0 El Program Fees $ 170,704.00 * 0 ❑ Community Gifts $ 55,625.00 * 0 ❑ Total: $ 416,575.00 * 0 ❑ All these funding sources and amounts to be confirmed by DARTS n Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Other Funding Sources Personnel Costs (est.) $ 392,000.00 $ 23,600.00 $368,400.00— Program Supplies (est.) $ 650.00 $ 25.00 $625.00 ** Vehicles and Staff Mileage (est.) $ 3,100.00 $ 75.00 $3,025.00 ** Other (est.) $ 21,900.00 $ 1000.00 $20,900.00 ** Total: $416,575.00 $ 24,700.00 $391,875.00 ** ** All these costs and funding sources are estimated and to be confirmed by DARTS Please review each section for completeness. Each activity should ha ve separate Sections I through V. 1► I. Activity Title Please complete the following Sections IN for EACH proposed activity. (For example, if 3 activities are being proposed, there will be 3 sets of the following pages.) Activity # 2 Activity Title: Apple Valley Home Improvement Program II. Activity Information Describe the proposed activity in detail. Please be specific about purpose, location, number of people or households served, etc. Replenish funding for the existing Apple Valley Home Improvement Loan Program. This program provides financial assistance in the form of no interest deferred loans to low and moderate income residents for home repairs and improvements. The minimum loan is $15,000 and maximum loan is $35,000. Eligible applicants must own their home, meet equity and credit requirements, and meet annual gross income guidelines Eligible dwelling units are any type of owner -occupied housing, including manufactured homes. Funds are to be used to make common repairs such as window replacements, new siding, new roofing and mechanical repairs such as furnace replacements. Ramps, bathrooms and kitchen modifications, and removal of barriers to accommodate homeowners with special needs are also examples of eligible improvements. Has this Activity received CDBG funding before? ❑x Yes ❑ No Check the eligible activity category of the proposed activity: (See attached definitions) 3 Affordable Rental Housing Public Services ❑ Rehabilitation of Multi -Unit Residential ❑ Senior Services ❑ Fair Housing Activities ❑ Youth Services ❑ Energy Efficiency Improvements ❑ Transportation Services ❑ Operational Support Affordable Homeowner Housing Public Facilities ❑ Homeownership Assistance ❑ Recreational Parks ❑ New (Re)Construction Homeowner Housing ❑ Public Water/Sewer Improvements ❑x Rehabilitation/ Energy Efficiency Improvement of Single ❑ Street Improvements Unit Residential ❑ Sidewalks ❑ Fair Housing Activities ❑ Assessment Abatement ❑ ADA Improvements Homelessness Neighborhood Revitalization ❑ Coordinated Access to Services & Shelter ❑ Acquisition of Real Property ❑ Housing Stabilization ❑ Clearance and Demolition ❑ Emergency Shelter Operation ❑ Clean-up of Contaminated Site Economic Development Planning and Administration ❑ Employment Training ❑ Planning ❑ Economic Development Assistance ❑ Administration ❑ Rehabilitation of Commercial/Industrial Buildings ❑ Micro -Enterprise Assistance ❑ Relocation Describe the activity schedule: Is this a continuation of a previously funded activity? ❑xYes ❑No Is this a time -specific project? ❑Yes ❑x No If this is a time -specific project, please note the start and end dates below: Proposed Activity Start Date: Ongoing Proposed Activity Completion Date: Ongoing III. CDBG National Objective CDBG funded projects/activities must meet one of the following program objectives. Check the objective for which the CDBG funds will be used. ❑ Low/Mod Area Benefit ❑ Low/Mod Limited Clientele Benefit ❑x Low/Mod Housing Benefit ❑ Low/Mod Jobs Benefit ❑ Slum/Blight Area Benefit ❑ Slum/Blight Spot Benefit ❑ Urgent Need (extremely rare; used only for emergencies): (Please explain) Click or tap here to enter text. If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Activity live? (Please include map) Click or tap here to enter text. How many residents live in this area? Click or tap here to enter text. What is the percentage of low and moderate -income beneficiaries? Click or tap here to enter text.% How was this documented? ❑ HUD Data ❑ Survey (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? Click or tap here to enter text. Households (Income eligibility must be verified by written documentation) Where will this activity occur? (Address of property, neighborhood, or citywide) Click or tap here to enter text. 5 If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? Click or tap here to enter text. People Click or tap hereto enter text. Households (Please choose either People or Households for each project). How will income be verified? ❑ Income Verification Request Forms ❑ Eligibility Status for other Governmental Assistance program ❑X Self Certification (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) ❑ Presumed benefit (HUD presumes the following to be low and moderate -income: abused children, battered spouses, elderly persons (62+), severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the `Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at least 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this activity create or retain full time equivalencies (FTEs)? ❑ Create ❑ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ❑ Yes ❑ No What percent of permanent FTEs will be held by or available to low/mod income persons? Click or tap here to enter text. % If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? Click or tap here to enter text. (Please provide letter from building inspector or other documentation noting deficiencies and include photos) What deficiency will be corrected or the public improvement be? Click or tap here to enter text. If Slum/Blight Area, what percent of buildings are deteriorated? Click or tap here to enter text.% 11 IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Outcome #1 Outcome #2 Outcome #3 Availability/AccessibilityAvailability/Accessibility Affordability Sustainability Objective #1 ❑ Accessibility for the ❑ Affordability for the ❑x Sustainability for the Suitable Living purpose of creating a suitable purpose of creating a purpose of creating a Environment living environment suitable living environment suitable living environment Objective #2 ❑ Accessibility for the ❑ Affordability for the ❑x Sustainability for the Decent purpose of providing decent purpose of providing purpose of providing Housing housing decent housing decent housing Objective #3 ❑ Accessibility for the ❑ Affordability for the ❑ Sustainability for the Economic purpose of creating economic purpose of creating purpose of creating Opportunity opportunities economic opportunities economic opportunities Indicate how the activity outcome will be measured and projected number of beneficiaries. ❑ People ❑ Public Facilities ❑ Businesses ❑ Households 40-45 ❑ Jobs ❑ Organizations x❑ Housing Units 10 - 15 V. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $ 139,923 Total CDBG Request: $ 139,923 CDBG Percent of Total Cost: 100% Describe all funding sources. Source of Funds ' ' Amount- Committed Pending Community Development Block Grant $ 139,923.00 ❑ ❑x Total: $ 139,923.00 ❑ ❑x 7 Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs - Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs - Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs - Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs - Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects - Include professional services, project management costs, and other planning costs CDBG Funds Other Itemized Use of Funds/Expenses Costs Requested Funding Sources Owner -occupied housing $ 0minimum- $ 139,923.00 $ 0 rehabilitation/home improvement. Cost 3500000 m maximum to be determined per individual , per dwelling unit homeowner Total: $ 139,923.00 $ 139,923.00 $ 0 Please review each section for completeness. Each activity should ha ve separate Sections I through V. H COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ELIGIBLE ACTIVITIES Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Consolidated Plan lists the priority of needs and dictates which types of eligible activities may be funded in a given year. All activities must meet a National Objective. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government, general government expenses, or political activities. Acquisition/Disposition: Includes acquisition of real property, in whole or in part, by purchase, long-term lease, donation, or otherwise for any public purpose. Real property to be acquired may include land, air rights, easements, water rights, rights -of -way, buildings and other property improvements, or other interests in real property. Demolition/Clearance: Includes clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Includes but are not limited to: (1) construction by the grantee or subrecipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) loans to pay for the expansion of a factory or commercial business, and (3) training for by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Homeownership Assistance: Includes financial assistance for down payments, closing costs or other part of the purchase process and counseling for pre -purchase, post -purchase or foreclosure prevention. Rehabilitation: Includes single-family rehabilitation, multi -family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. Relocation: Includes relocation payments and assistance to displaced persons, including individuals, families, businesses, non -profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilities/Improvements: CDBG funds may be used by the subrecipient or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. This includes neighborhood facilities, firehouses, public schools, libraries, and shelters for homeless people, as well as water and/or sewer treatment plants. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities may not exceed 35% of a city's allocation and the total public services of all subrecipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include but are not limited to comprehensive plans, individual project plans, community development plans, capital improvement programs, small area and neighborhood plans, environmental and historic preservation studies, and functional plans (such as plans for housing, land use, energy conservation, or economic development). Except for small cities and townships, the amount of CDBG funds obligated within a program year to support planning activities may not exceed 15% of a community's allocation. General Grant Administration: CDBG funds may be used for general administration costs incurred by a subrecipient to administer its CDBG program. CDBG grant funds obligated to general grant administration may not exceed 10% of the community's allocation. Administration costs directly associated with a CDBG activity should be part of the activity as project administration and are not considered general grant administration expenses. Please talk to the Dakota County CDA before you allocate funds to grant admin. Planning and General Grant Administration Activities may not exceed 20% of the total grant awarded to Dakota County for that year. A 10 es* ITEM: we** *06 Apple COUNCIL MEETING DATE: Valley SECTION: Description: Receive Traffic Safety Advisory Committee 2024 Annual Report 4.G. January 23, 2025 Consent Agenda Staff Contact: Department / Division: Charles Grawe, Assistant City Administrator Administration / Information Technologies ACTION REQUESTED: Receive Traffic Safety Advisory Committee 2024 Annual Report. SUMMARY: Attached for your receipt is a copy of the 2024 Annual Traffic Safety Advisory Committee Report for the City of Apple Valley. BACKGROUND: The report was approved by the Traffic Safety Advisory Committee on January 8, 2025. The report outlines activities and accomplishments of the Committee for the previous year. BUDGET IMPACT: N/A ATTACHMENTS: 000 0000 00006 ease 000 City of Apple Valley TO: Mayor, City Council, and City Administrator FROM: Traffic Safety Advisory Committee DATE: January 8, 2025 SUBJECT: 2024 ACCOMPLISHMENTS MEMO Administration The Traffic Safety Advisory Committee (TSAC) held six meetings in 2024. The members of the Committee in 2024 included: Greg Dahlstrom, Linda Dolan, Charles Grawe, Dave McKenzie, Matt Saam, Joe Shaw, and Arthur Zimmerman. Arthur Zimmerman served as Chair and Dave McKenzie served as Secretary. Major accomplishments and/or undertakings by TSAC during its twenty-fourth year include: Request for Stop Sign at Griffon Path and Granada Avenue The City received a request for a stop sign at the intersection. The traffic counts at the intersection were very low and similar intersections in the surrounding area did not have traffic controls and rely on the right of way rule. However, the Committee noted that Granada is a potential cut -through route between County Road 46 and l 571h Street, with higher traffic volumes during the morning and evening commute periods. The Committee recommended installation of stop signs along Granada at the intersections of the northern leg of Gooseberry Way, the southern leg of Gooseberry Way, and Griffon Path. Stop Sign Enhancements at Walnut Lane and Garden View Drive The City proposed enhancements to a stop sign on Walnut Lane at the intersection with Garden View Drive after a driver failed to yield while making a left turn onto Garden View and struck a pedestrian. The pilot enhancements included an LED lighted sign. The Committee recommended the installation of the enhancements on a trial basis with the potential to add similar enhancements at other intersections with school crossings. Request for Do Not Block Intersection Signage on Hayes Road The City received a request for signage on Hayes Road near Apple Valley High School, just north of 1451h Street. The issues stems from stacking of vehicles on Hayes Road waiting to turn into the Apple Valley High School parking lot in the morning. The vehicles stacked on Hayes Road prevent vehicles on 143rd Street from turning either left or right onto Hayes and prevent vehicles on 144th Street from turning left. The signage is allowed under the Manual on Uniforin Traffic Control Devices. The Committee recommended installation of the requested signage to improve the turning conditions on 143rd and 144t11 Streets. Request for Signage at School Bus Stop on 140th Street and Fountain Court The City received a request for signage for a bus stop on 140th Street. Generally, the school district avoids bus stops on four -lane road like 140th Street. Due to the on -street parking occurring on Fountain Court, the bus is often unable to turn around at the end of the Fountain Court, so the stop was moved onto 140th Street. The students board and off -board on the north side of 1401h Street and do not cross it. However, the bus driver has noticed that traffic in the eastbound lanes of 140th is often failing to stop for the extended bus stop sign. Since the vehicles are typically two or three lanes away from the bus, the bus camera is unable to capture images of the violators. The request was for signage for eastbound lanes advising drivers of the bus stop. The requested signage was not supported by the Manual on Uniform Traffic Control Devices. Engineering staff recommended the safer solution is to relocate the bus stop off of 140th Street, as the obscured visibility of the bus stop arm across multiple lanes of traffic is likely to increase the risk of rear end collisions for eastbound traffic. The Committee recommended denying the sign request and discussing relocation of the stop onto Fleetwood Avenue with the school district. • Concerns Regarding Parking Along Dutton Lane The City received concerns over on -street parking along Dutton Lane. Dutton is a parkway with a large center median, constructed by a developer with lane widths less than the City standard. Due to the narrow lanes, when vehicles are parked on the street, there is not enough room for a school bus, fire truck, or other large vehicle to use the roadway. Dutton was scheduled to undergo modifications to accommodate the County's greenway trail. The Committee recommended that additional modifications be done at that time to reduce the center median width and increase the drive lanes to at least 20 feet in width. Review Flagstaff Ave and 15711 Street Intersection The City Committee reviewed an engineering evaluation of the intersection. Flagstaff is a four -lane undivided roadway with a 40 mile per hour speed limit. The 85th percentile speed is 42 miles per hour and daily traffic volume is about 5,600 vehicles. 157th Street has traffic volumes of 1,500 on the west side, but 3,500 on the east side. The intersection has a significant crash rate, but the accidents have generally not been severe. Engineering staff recommended trimming vegetation to improve sight lines and to consider a lane reduction on Flagstaff when road improvements are done in the future. Request for Stop Sign at Hamburg and Pennock Avenue The City received a request for a stop sign at the intersection. There were no existing stop signs at the intersection. As Pennock is a minor collector and stop signs are typically installed at intersections with minor collectors, the Committee recommended installation of the stop sign. • Request for Crosswalks on Ellice Trail The City received a request for a crosswalks on Ellice Trail. • Request for Blind Driveway Sign at 15029 Dundee Avenue The City received a request for a sign informing drivers of the driveway in close proximity to the intersection of Dundee and County Road 42. The sign is not supported by the Manual on Uniform Traffic Control Devices. The Committee recommended denying the request for the sign, but working with the County to address a median extension from County Road 42 that makes backing out of the driveway challenging. Request for No Parking Signs on Energy Way The City received a request for parking prohibitions along Energy Way in response to frequent semi tractor trailers parking on the street. The tractor trailers obscure sight lines and in some cases, have actually prevented other trucks from being able to turn into business driveways. The Committee recommended striping the street with narrow fog lines to eliminate the sense of a parking lane and to post no parking signs on the street near the requesting business and potentially along the remainder of the street if the other neighboring businesses agree. Request for Four-way Stop at Fleetwood and Findlay The City received a request for a four-way stop sign at this intersection. The current condition has stop signs for Findlay, but not for Fleetwood traffic. The intersection has extremely low traffic volumes and does not meet warrants for a four-way stop. However, vegetation was creating sight issues. The Committee recommended denying the request for a four-way stop, but recommending trimming the vegetation to improve sight lines, Request for Crosswalk Enhancements at 157th St W and Hallmark Way The City received a request for a crossing enhancement at the intersection. The Committee recommended installation of bump -outs and crosswalk striping. Review of Lighting along 140th Street W from Garden View Drive to Hayes The City is studying lighting improvements along 140th Street. Both coach lighting and cobra head lighting is being considered. This study extended into 2025. • Driver Feedback Sign Review: The Committee continued to receive many requests for the rotational driver feedback signs. The Engineering Division sought grant opportunities to purchase additional signs. Fernando Avenue had 85th percentile speeds of 26.35 and 24.05 miles per hour, below the 30 mile per hour limit. Havelock Trail had 85th percentile speeds of 22.39 and 22.36 miles per hour, below the 30 miles per hour limit. Flagstaff Avenue had 85th percentile speeds of 40.87 and 41.87 miles per hour, above the 40 mile per hour limit. Pennock Avenue had 85th percentile speeds of 33.17 and 36 miles per hour, above the 30 mile per hour limit. • Reviewed Traffic Concerns Communicated to City: At each meeting, TSAC reviewed traffic concerns/issues brought to the Police and Public Works Departments during the month. The City received concerns over vehicles not stopping before the crosswalk when approaching trailway crossings along major roadways. • The City received concerns over speeding on Havelock Trail. The Engineering Division scheduled deployment of the driver feedback signs for the area. • The City Council requested MNDOT to conduct speed studies on County Road 42 and County Road 38. Due to the long waiting list for MNDOT studies, these studies will be done several years in the future. • The City received concerns over accidents on Flagstaff and 157th Street. Engineering staff suspects that the accidents may be more of a function of the four -lane road design and vehicle speeds than intersection marking. The Engineering Division scheduled deployment of the driver feedback signs for the area. • The City received concerns over wrong -way driving on Founders Lane. • The Police Department reported an increase in traffic stops and issuance of traffic citations, largely due to filling of staffing vacancies which allows more officer time for traffic enforcement. • The City received concerns about access onto Pilot Knob and McAndrews Roads from the Applewood Pointe development. These are County Roads and the concerns were forwarded to the County. • The City installed ADA signage on the Founders Trail roundabout and will be installing audible crossing push buttons next year. • The City received a request for a stop sign at Gunflint Path and 1341h Street. The intersection does not meet warrants for a stop sign. • The City received requests for crosswalks on Johnny Cake Ridge Road at the intersections with Ellice Trail and 131" Street. This issue will be studied further in early 2025. • Educational Outreach Efforts: In its twenty-fourth year, TSAC continued to focus on its educational outreach efforts. Some educational outreach efforts included the following: • The addition of an analyst in the Police Department helped patrols to better identify specific locations where traffic issues are occurring. The Traffic Safety Advisory Committee welcomes direction from the City Council as well as any recommendations, questions, or concerns. es* ITEM: 4.H. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Agreement with HumeraTech, I nc., for Project 2025-125, Hayes Arena HVAC Replacement (2023 Parks Bond Referendum) Staff Contact: Department / Division: Brian Christianson, Recreation Facilites Manager Parks and Recreation Department ACTION REQUESTED: Approve agreement with HumeraTech, Inc., for Project 2025-125, Hayes Arena HVAC Replacement, in the amount of $135,800.00 (2023 Parks Bond Referendum). SUMMARY: The HVAC equipment that services the locker rooms at Hayes Arena is over 25 years old and in need of replacement. The new unit will provide heating and cooling to the space and will be more energy efficient than the existing equipment. The City has received three quotes to replace the HVAC equipment and they are as follows: UHL $234,866 Nordic Mechanical Services $159,940 HumeraTech $13 5,800 Staff recommends that we enter into an agreement with HumeraTech in the amount of $135,800.00. A standard City contract is being used, and HumeraTech's proposal is attached to this memo for reference. BACKGROUND: For the last several years, the City of Apple Valley has worked with the community to determine the future needs and desires residents have for parks and recreation services. In November 2023 Apple Valley voters approved two separate questions in a special election, authorizing a total of $73.25 million to invest in parks, trails, natural resources, Kelley Park, Redwood Park, Hayes Arena, the Apple Valley Family Aquatic Center, the Apple Valley Community Center and Senior Center, a youth baseball/softball complex at Hayes Park, and a community pool at Redwood Park. It will take four to six years to implement the improvements approved by voters. As we develop projects, we will involve residents in the planning process. Information on plans and construction progress will be provided on our website so residents can see what work is planned for each location and how the referendum dollars are being spent. BUDGET IMPACT: Funding for this project comes from the successful 2023 Parks Bond Referendum and the successful James Metzen Mighty Ducks Grant in the amount of $207,891. ATTACHMENTS: ills" rirrr H UME R AT E C H0 IN a Integrated Building Sollutions December 3, 2024 Sports/Hayes Park Arena 14595 Hayes Road, Apple Valley, MN 55124 Attn: Brian Christianson & Steve Nickelson Re: Hayes Arena We are pleased to offer the following pricing for mechanical work for above -mentioned project. Base Bid $ 132,300.00 • Demo existing make-up air unit and exhaust fan o Disconnect gas o Disconnect and remove electrical o Provide insulated curb caps on abandoned curbs • Demo ductwork as indicated on drawings • Provide (1) new rooftop, energy recovery unit per equipment schedule o Provide new curb ■ Provide roofing service ■ Locate and cut roof openings ■ Framing of roof openings ➢ Does not include structural en ine�eriniz or signed structural drawings ➢ Does not include structural reinforcement to the building if required o Provide new duct drops o Provide gas piping o Provide electrical power to new unit o Does not include screening or safety railings at roof perimeter ■ Assumed existing parapet meets minimum heights to screen unit and not requirement safety rails for maintenance near a roof edge • Provide new ductwork as indicated on drawings o Provide insulation on new or modified supply ductwork • Provide start-up service • Provide test and balance for new unit • Provide engineering and drafting services required for completion of construction documents • Provide cranes, lifts and rental equipment as required to complete mechanical scope of work • Provide all permits, taxes and fees required by local and state agencies for mechanical work Alternate Allowance Adder to Base Bid $ 3,500 • Structural engineering and signed drawings for new rooftop unit We have not included the following: 1. Wall, Floor and Roof Cutting and Patching, unless stated above 2. Snow Removal 3. Premium Time Page l oft W195 Jwnws Ru cll, Siil[u JJ200 II Iw.oqui'3, INYI,J 5 374 9479 II 7W" �155, 1:0 Il www.humeratech.com Hayes Arena New Unit 11-11-24.docx ills" rirrr H UME R AT E C H0 IN n Integrated Building Sollutions 4. Builders Risk Insurance or Deductible 5. Bonds 6. Painting 7. X-Ray/GPR 8. Wall or Ceiling Access Doors 9. Hazardous Material Handling and/or Removal 10. Structural Work Including Engineering 11. Framing Including Backing 12. Controls Including Low Voltage 13. Fire Protection Including Fire Alarm Interlock 14. Outside Utilities 15. LEED paperwork or calculations 16. Hiring of commissioning agent 17. Equipment Screens 18. Safety rails at roof perimeter Pricing is good for 30 days. Verify pricing after 30 days Thank you for the opportunity to provide this Project Estimate. Please do not hesitate to contact me with any questions. Respectfully yours, Kevin Schiltz Service Division Manager HumeraTech Integrated Building Solutions Direct: 763-255-3230 Cell: 651-302-0622 Kevin. Schiltz(a�HumeraTech.com www.humeratech.com Page 2of2 W195 Jwnws Ru3cll Siil[u JJ200 II Iw.oqui'3, INYI,J 5 374 ^I47911I 7W" �155, 1:0 Ilwww.humeratech.com Hayes Arena New Unit 11-11-24.docx es* ITEM: 4.1. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Agreement with Tier One Landscape for Project 2025-126, Sunset Park Steps Replacement (2023 Parks Bond Referendum) Staff Contact: Department / Division: Steve Rother, Parks Superintendent Parks and Recreation Department ACTION REQUESTED: Approve agreement with Tier One Landscape for Project 2025-126, Sunset Park Steps Replacement, in the amount of $26,325.00 (2023 Parks Bond Referendum). SUMMARY: Sunset Park, located at 13681 Holyoke Lane, has a set of timber stairs that are rotted and in need of replacement. The City has received two quotes to replace the steps with stone steps. The quotes are as follows: Precision Landscaping & Construction, Inc. $30,501 Tier One Landscape $26,325 Staff recommend entering into an agreement in the amount of $26,325 with Tier One Landscape to replace the Sunset Park steps. A standard City contract is being used, and the quote is attached this memo for reference. BACKGROUND: For the last several years, the City of Apple Valley has worked with the community to determine the future needs and desires residents have for parks and recreation services. In November 2023, Apple Valley voters approved two separate questions in a special election, authorizing a total of $73.25 million to invest in parks, trails, natural resources, Kelley Park, Redwood Park, Hayes Arena, the Apple Valley Family Aquatic Center, the Apple Valley Community Center and Senior Center, a youth baseball/softball complex at Hayes Park, and a community pool at Redwood Park. It will take four to six years to implement the improvements approved by voters. As we develop projects, we will involve residents in the planning process. Information on plans and construction progress will be provided on our website so residents can see what work is planned for each location and how the referendum dollars are being spent. BUDGET IMPACT: Funding for this project comes from the successful 2023 Parks Bond Referendum with a project budget. F-11 A f-IT@I: I LTi 14 IL I &I C) uot��.:..-Iflolln Tier One Landscape 15280 South Robert Trail Rosemount, MN 55068 Name / Address City of Apple Valley Parks 7100 147th Street W. Apple Valley, MN 55124 Estimate Date Estimate # 12/5/2024 2628 P.O. No. I Project Description I Qty I Cost I Total Removal of existing timber retaining wall and steps 1 5,525.00 5,525.00 Timber disposal 1 550.00 550.00 County Tribute retaining wall block to replace existing timber 145 47.00 6,815.00 retaining wall includes drainage rock and drain tile behind walls County Passageway step 4 ft. 20" deep by 6" tall 20 355.00 7,100.00 Split rail fence for above retaining wall 30 45.00 1,350.00 Seeding & erosion stabilizing for site 1 1,550.00 1,550.00 County Passageway step 4 ft. 20" deep by 6" tall for going from 8 355.00 2,840.00 landing to waterline Class 2 gravel for seating area 2 105.00 210.00 Black dirt 7 55.00 385.00T Damon John Web Site 612.363.3603 651-775-4178 www.tieronelandscape.com Subtotal $26,325.00 Sales Tax (0.0%) $0.00 Total $26,325.00 es* ITEM: 4.J. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Service Agreement with Lexipol, LLC, for Fire Department Policy Development, Management Software, and Compliance Training Staff Contact: Department / Division: Matt Nelson, Fire Chief Fire Department ACTION REQUESTED: Approve the Service Agreement between City of Apple Valley and Lexipol, LLC, for Fire Department Policy Development, Management Software, and Compliance Training. SUMMARY: The Fire Department proposes to enter into an agreement with Lexipol, LLC, for policy development, management software, and compliance training. Lexipol provides a comprehensive training and policy compliance solution developed and supported by public sector attorneys, practitioners and subject matter experts. They provide continuously updated, legally vetted policies, daily policy -related training, implementation assistance, and document management in an integrated, web -based system. Lexipol's policy solution includes policies covering all operational areas, researched and written by public safety and local government professionals, updates delivered electronically when laws, practices or standards change, and training bulletins to help personnel learn and apply policies. Their online and mobile platform provides secure storage for and easy access to the policies and training content, and document storage to manage procedures and other content and integrate it with the policies. Lexipol will also provide implementation and management services to help incorporate our current polices as well as adopt any new policies into their system faster, which will significantly reduce the amount of time fire department staff will need to spend getting this implemented. Lexipol's legal and policy content development teams monitor for new legislation, statutes and case law on the state and federal levels, looking for anything that impacts policy content. They also keep up with research and reports influencing public safety and government best practices. When an update is needed, they will create it and provide an explanation of the changes and reason behind the changes. Fire Department leadership can then approve the changes and quickly share them with the members of the department. As a part of their program, Lexipol also incorporates training bulletins to help personnel learn and apply department policies. These are brief, scenario -based training lessons to enhance our members understanding of the policies. BACKGROUND: The Fire Department has policies, procedures, and guidelines which are available for those on the fire department to access on our intranet page. Keeping the policies up to date has been an ongoing challenge for department leadership and the Lexipol program will greatly assist in making sure our policies are up to date and that changes are effectively communicated to department members as soon as possible. The implementation of the Lexipol program will take some time to accomplish, but on -going use of the program will be more effective and efficient. BUDGET IMPACT: Full implementation of the Lexipol product, along with annual fire policy manual and daily training bulletins is estimated to be $22,500. Sufficient funds to support the expenditure are included in the Fire Department's 2025 adopted budget. ATTACHMENTS: ireeirrieu,it ZA Fill I A W41 A lKyj 141:willlej Zll A ak RULE Agency's Name: City of Apple Valley Agency's Address: 7100 147th St W Saint Paul, Minnesota 55124 Attention: Chief Matt Nelson Sales Rep: Nicole Falconer Lexipol's Address: 2611 Internet Boulevard, Suite 100 Frisco, Texas 75034 (to be completed by Lexipol upon receipt of signed Agreement) This Master Service Agreement (the "Agreement") is entered into by and between Lexipol, LILC, a Delaware limited liability company ("Lexipol"), and the department, entity, or organization referenced above ("Agency") This Agreement consists of: (a) this Cover Sheet (b) Exhibit A - Selected Services and Associated Fees (c) Exhibit B - Terms and Conditions of Service W-7ff IT -Tow Signature: Signature: Print Name: Clint Hooppaw Print Name: Title: Mayor Title: Date Signed: Date Signed: City of Apple Valley (City Clerk) Signature: Print Name: Christina A Scipioni Title: City Clerk Annual Fire Policy Manual & Daily Training USD5,946.O0 10% USD5Q460 USD5,351.4O Bulletins w/Supp|ennenta|Publication Service wyFipeOperations Procedures (12 Months) | | | | Discount Notes Exhibit B Terms and Conditions of Service These Terms and Conditions of Service (the "Terms") govern the rights and obligations of Lexipol and Agency under this Agreement Lexipol and Agency may each be referred to herein as a "Party' and collectively as the "Parties." 1. Definitions. Each of the following capitalized terms will have the meaning included in this Section. Other capitalized terms are defined within their respective sections, below. 1.1 "Agency" means the City of Apple Valley, a municipality of the State of Minnesota. 1.2 "Agency Data" means all data, information, and content owned by Agency prior to the Effective Date of this Agreement, or which Agency provides during the Term of this Agreement for purposes of identifying authorized users, confirming departmental information, or which are ancillary to receipt of Lexipol Services. 1.3 "Agreement" means the combination of the cover sheet (signature page); Exhibit A ("Selected Services and Associated Fees"); this Exhibit B; and any other documents attached hereto and expressly incorporated herein by reference. 1.4 "Custom Agreement Terms" refers to an optional section within Exhibit A which allows the Parties to modify this Agreement and/or incorporate additional exhibits or addenda by reference. 1.5 "Effective Date" means the date specified on the cover sheet (signature page), or as otherwise expressly set forth and agreed upon by Lexipol and Agency in writing and defined as the "Effective Date." 1.6 "Initial Term" means the period commencing on the Effective Date and continuing for the length of time indicated on Exhibit A. If not so indicated, the default Initial Term is one (1) year from the Effective Date. 1.7 "Lexipol Content" means all content in any format including but not limited to written content, images, videos, data, information, and software multimedia provided by Lexipol and/or its licensors via the Services. 1.8 "Services" means all products and services, including but not limited to all online services, software subscriptions, content licensing, professional services, and ancillary support services as may be offered by Lexipol and/or its affiliates. 2. Term; Renewal. This Agreement becomes enforceable upon signature by Agency's authorized representative, with an Effective Date as indicated on the cover page. This Agreement shall renew in successive one-year periods (each, a "Renewal Term") on the anniversary of the Effective Date unless terminated as set forth herein. The Initial Term and all Renewal Terms collectively comprise the "Term" of this Agreement. 3. Termination. 3.1 For Convenience; Non -Appropriation. This Agreement may be terminated by Agency at any time for convenience (including due to lack of appropriation of funds) by providing written notice to Lexipol.' 3.2 For Cause. This Agreement may be terminated by either party, effective immediately, (a) in the event the other party fails to discharge any obligation, including payment obligations, or remedy any default hereunder for a period of more than thirty (30) calendar days after it has been provided written notice of such failure or default; or (b) in the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction. 3.3 Effect of Expiration or Termination. Upon the expiration or termination of this Agreement for any reason, Agency's access to the Services ordered pursuant to Exhibit A herein shall cease unless Lexipol has, in its sole discretion, provided for their limited continuation. Termination or expiration of this Agreement shall not, however, relieve either party from any obligation or liability that has accrued under this Agreement prior to the date of such termination or expiration, including payment obligations. � �r�aHne Sc lows '� ��_, ,.�� u� n�!)i cHN ,„'ffiie for � u � �, yaw offset 'in the e�" cnt cd +\fix �� nc¢ "" s R:em iw a"N�i:'i�an for �:: w��w ,�w�wm���°��::� as t P¢�����d' v �i,rdw� � w..ua�wi,"La �aw".�i:'i�wwa, �n Wu I as of tho EHN dDay i,, Foos pre L ekl fin SV'Il�," c(' w,MY/ ho efig,'ihk, im oflsot do i.:ho ra txtv'?iAso h Suani" o ha o nog N,,w n di,I r,wwred. Copyright © Lexipol, LLC 1995-2024 Rev. 9.1.2024 4. Fees; Invoicing. Lexipol will invoice Agency at the commencement of the Initial Term and thirty (30) days prior to the commencement of each Renewal Term, if applicable. Agency agrees to remit payment within thirty (30) calendar days of receipt of Lexipol's invoice. Payments may be made electronically through Lexipol's online customer portal or by mailing a check to Lexipol, LLC at PO Box 676232 Dallas, TX 75267-6232 (Attn: Accounts Receivable). Agency is responsible for all third -party fees (e.g., wire fees, bank fees, credit card processing fees) incurred when paying electronically, and such fees are in addition to those listed on Exhibit A. Lexipol reserves the right to increase fees for Renewal Terms following notice to Agency. All fee amounts stated in Exhibit A are exclusive of taxes. Unless otherwise exempt, Agency is responsible for and will pay in full all taxes related to receipt of Lexipol's Services. If Agency is exempt, it must send its exemption certificate(s) to taxes@lexipol.com. Terms of Service. The following provisions govern access to and use of specific Lexipol's Services: 5.1 Online Services. Lexipol's Online Services include all online services offered by Lexipol and its partners, affiliates, and licensors. Online Services include, without limitation, Lexipol's Policy Knowledge Management System ("KMS"), Learning Management System ("LMS")', Cordico wellness application(s), GrantFinder, Virtual Instructor -Led Training, and the LEFTA Systems suite of solutions (collectively, the "Online Services"). 5.2 Professional Services. Lexipol's Professional Services include those Services that are not part of Lexipol's Online Services and which require the direct, hands-on professional expertise of Lexipol personnel and/or contractors, including implementation support for policy manuals and software, technical support for online learning, accreditation consulting, grant writing', and projects requiring regular input from Lexipol's subject matter experts (collectively, "Professional Services"). Professional Services may also be referred to as "One -Time" Services on Exhibit A and may also include the provision of supplemental documentation from Lexipol'S Professional Services team, either with this Agreement or during the provision of Service. 5.3 Account Security. Access to Lexipol's Services is personal and unique to Agency. Agency shall not assign, transfer, or provide access to Lexipol Services to any third party without Lexipol's prior written consent. Agency is responsible for maintaining the security and confidentiality of Agency's usernames and passwords and the security of Agency's accounts. Agency will immediately notify Lexipol if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency's account or Agency's usernames and/or passwords. 5.4 Agency Data. Lexipol's use of Agency Data is limited to providing and improving the Services, retaining records in the regular course of business, and complying with applicable legal obligations. Lexipol will use commercially reasonable efforts to ensure the security of all Agency Data, including technical and organizational measures to protect Agency Data against unauthorized or unlawful processing and against accidental loss, destruction, damage, theft, alteration or disclosure, including through measures specified by the National Institute of Standards and Technology (NIST). Lexipol's Services use the Secure Socket Layer (SSL) protocol, which encrypts information as it travels between Lexipol and Agency. However, data transmission on the internet is not always 100% secure and Lexipol cannot and does not warrant that information Agency transmits is 100% secure. 6. Intellectual Property. Lexipol's Services, and all Lexipol Content underlying such Services, are proprietary and, where applicable, protected under U.S. copyright, trademark, patent, and/or other applicable laws. By subscribing to Lexipol's Online Services, Agency and its personnel receive a personal, limited, non-sublicensable and non -assignable license to access and use such Services in conformity with these Terms. Nothing contained in this Agreement, and no course of dealing, shall be construed as conferring any right of ownership to Lexipol's Services or Lexipol Content. Lexipol's policy Content may be incorporated into Agency's final policies', including beyond the expiration or termination of this Agreement, but Agency may not create other Derivative Works, share Lexipol Content with third parties, or commercialize Lexipol Content in any way. As used herein, other "Derivative Works" include any work product based on or which incorporates Lexipol Content, including any revision, modification, abridgement, condensation, expansion, compilation, or any other form in which Lexipol Content, or any portion thereof, is recast, transformed, or adapted. Agency acknowledges and agrees that Lexipol shall have no responsibility to update the Lexipol Content used by Agency beyond the Term of this Agreement and that Lexipol shall have no liability for Agency's creation or use of Derivative Works. I ld"1. Sl rw"Bo` n1 dBBo` a dd' ll Lnft druim not l4yfltdlr`d tot u:'q'.�hc One �dNidt vdddtl�,6r"ry''," Hd eResi 89e� ���tl:;r,?+f+'Nd"8y''," i�:.l+l of d�d:::Y;uf�=rrb',i' tl;; od r�.d'"6".'l9�`ns l +�"4"r':rf:Id mBj, and l+e+",�ld'�xd;,r'',d&.,➢„ 4 c m' � Pq,le8 cii d" de:!dplVpB,ip lu fo" uf:➢rr'¢mWre,-, d! drdlvarr'88# k>n r;,"+!9 on gbl''yd'' d4^d"I&Bprn'tl;:i y l e:ii4pcfl'± grant id^;mr in a tpr?dehl Bre,igB"nup and Jii9lntif VtS' '.8'i: k2as't five 6) daii, r prim ms sespc sa_Jbk_� 1:ub¢rdmw'sio app, n'aR:io b,,,,grant ,)eacflmnes kflhl rcl to immfd pgira�s� �' n :Un ,�swll ro no+ s r dv�. "Ri rt°tl g9Rrd!'.tl`lgpppi�':',`.W"R9Ini^Nl";';!wq urI"nh"Y,pa'?d, p'' Titles,� d � � re !t"+ �_, p9 i RWW kv::n ldoi,vd=r i:�B'l' IJrirlu=v°&:'V�d-�+" ddd RAdr." $ �^,rv�R„A'B:. X�H�HIRd �"t'�g4VUW e �'d v:'m " �, .d=fB.rR"d dxf iowos. L"eque sk f+xw r �mcd"II sd:'don of Limos! nre ovr H¢ng mvices "nrlr�Ch hae slwed'" ird lsp;d. n nouh sus a 5"054 id e cr f ft, k) sI "al w c+ f dhe sr,kn:e. AG8`:NC'a )11Cl(NMstslLl.:GL S Ak^',p&:aw s'GN'lL-i iV&dwid &dkd,l4;R .i0 LR°aq: OR H"'dr'"d idUl-SI Lr AsxENC'v, al..l.. A"GIu 4d::)'" idOd K'H S s'P''fl.) Dd^u,ll..,,�. IR,u!,if^flflo,Bll..l..ViVI,i°f(1)&Bsr Lir"f,''u'LBLl:.l^,pll'J D&'IlIDN,IPLlrB1,:Vdlwr1/ D MCiDA,D"!'111°P8,p°,+iGl-Pld;.s.P,dl:.f^f rA`,K;14()`'01ll,.,wsdlSP,1'^iDd"N,,dL"l-l."ri&HA, I.f PryN �Itl "d f l L If°sil..,"''q ,1' l B E �: sfl"SIl'LPED f II I idII l ld:;Y' IIr,N,8,f ELL " \A,l H L"LGARD 14 a II "o+H 1' PP,1 D II!C"111OLq° YS � H P dl I�Y AIIJD DL 111f. Copyright © Lexipol, LLC 1995-2024 Rev. 9.1.2024 7. Confidentiality. Each Party may disclose information to the other Party that would be reasonably considered confidential, including Agency Data (collectively, "Confidential Information"). Upon receiving such Confidential Information, each Party will: (a) limit disclosure of such Confidential Information to authorized representatives only; (b) advise its personnel and agents of the confidential nature of such Confidential Information and of the obligations set forth in this Agreement; and (c) not disclose any Confidential Information to any third party unless expressly authorized by the disclosing Party. Notwithstanding the foregoing, this section shall not operate to limit Agency's disclosure authority pursuant to a valid governmental, judicial, or administrative order, subpoena, regulatory request, Freedom of Information Act request, Public Records Act request, or equivalent, provided that Agency notifies Lexipol of such disclosure, to the extent practicable, such that Lexipol may seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the confidentiality of Lexipol's Confidential Information and trade secrets. 8. Warranty. LEXIPOL WARRANTS THAT IT SHALL NOT KNOWINGLY INFRINGE THE INTELLECTUAL PROPERTY RIGHTS OF OTHERS; THAT ITS SERVICES ARE PROVIDED IN A PROFESSIONAL AND WORKMANLIKE MANNER IN ACCORDANCE WITH PREVAILING INDUSTRY STANDARDS; AND THAT THEY SHALL BE FIT FOR THE SPECIFIC PURPOSES SET FORTH HEREIN. BEYOND THE FOREGOING, LEXIPOL'S SERVICES ARE PROVIDED "AS -IS" AND LEXIPOL DISCLAIMS ALL OTHER WARRANTIES, EXPRESS, IMPLIED, OR OTHERWISE. 9. Indemnification; Limitation of Liability. Except as prohibited by Minn. Stat. § 604.21, Lexipol agrees to protect, indemnify, and hold the Agency and its assigns and attorneys, accountants, and employees, harmless from and against losses, liabilities, damages, judgments, claims, counterclaims, demands, actions, proceedings, costs, and expenses (including reasonable attorneys' fees) of every kind and character to the extent caused by the negligent acts or omissions of Lexipol in the performance of the Services. In order that Agency obtain Lexipol's professional services for a fee that includes compensation for a reasonable amount of risk, but not unlimited risk, the parties agree that Lexipol's professional liability arising out of its Services under this Agreement will not exceed Lexipol's applicable insurance limits. In no event shall either party be liable for special, incidental, consequential, or punitive damages, including, but not limited to, to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees, or the cost of capital, regardless of whether such damages are caused by breach of contract, willful misconduct, negligent act or omission, or other wrongful act. 10. General Terms. 10.1 Entire Agreement. This Agreement embodies the entire agreement between the Parties and supersedes all prior agreements with respect to the subject matter hereof. No representation, promise, or statement of intention has been made by either party that is not embodied herein. Terms and conditions set forth in any purchase order or other document that are inconsistent with or in addition to the terms and conditions set forth in this Agreement are rejected in their entirety and void, regardless of when received, without further action. No amendment, modification, or supplement to this Agreement shall be binding unless it is made in writing and signed by both parties. 10.2 General Interpretation. The terms of this Agreement have been chosen by the parties hereto to express their mutual intent. This Agreement shall be construed equally against each party without regard to any presumption or rule requiring construction against the party who drafted this Agreement or any portion thereof. 10.3 Invalidity of Provisions. Each provision contained in this Agreement is distinct and severable. A declaration of invalidity or unenforceability of any provision or portion thereof shall not affect the validity or enforceability of any other provision. Should any provision or portion thereof be held to be invalid or unenforceable, the parties agree that the reviewing authority should endeavor to give effect to the parties' intention as reflected in such provision to the maximum extent possible. 10.4 Governing Law. Each party shall maintain compliance with all applicable laws, rules, regulations, and orders relating to its obligations pursuant to this Agreement. This Agreement shall be construed in accordance with, and governed by, the laws of the state in which Agency is located, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply. 10.5 Assignment. This Agreement may not be assigned by either party without the prior written consent of the other. Notwithstanding the foregoing, this Agreement may be assumed by a party's successor in interest through merger, acquisition, or consolidation without additional notice or consent. 10.6 Waiver. Either party's failure to exercise, or delay in exercising, any right or remedy under any provision of this Agreement shall not constitute a waiver of such right or remedy. 10.7 Notices. Any notice required hereunder shall be in writing and shall be made by certified mail (postage prepaid) to known, authorized recipients at such address as each party may indicate from time to time. In addition, electronic mail (email) to established and authorized recipients is acceptable when acknowledged by the receiving party. Copyright © Lexipol, LLC 1995-2024 Rev. 9.1.2024 10.8 Audit. Pursuant to Minn. Stat. §§ 6.551 and 16C.05, subd. 5, the Lexipol's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the Agency, and either the Legislative Auditor or State Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 10.9 Data Practices. Pursuant to Minn. Stat. § 13.05, subd. 11, all of the data created, collected, received, stored, used, maintained, or disseminated by Lexipol in performing an Agency function under this Agreement is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and Lexipol must comply with those requirements as if it were a government entity. 10.10 Insurance. Lexipol shall not commence performance of the Services until it has obtained all insurance policies required under this section (listed below). Lexipol shall have filed the certificate of insurance or the certified copy of the insurance policies, issued by an insurance company of good standing and authorized to do business in Minnesota, with the Agency prior to commencing the Services. Lexipol agrees that the deductible within its professional liability insurance policy shall not exceed $250,000.00. Each insurance policy shall contain a clause providing that it shall not be canceled by the insurance company without thirty (30) calendar days written notice of its intent to cancel or non -renewal, and not less than ten (10) calendar days advance written notice for nonpayment of premium. The certificate of insurance shall contain the following language in the description of operations section of the certificate of insurance form or in the additional remedies schedule to the certificate of insurance form: "Each of the above described policies is so endorsed requiring the Agency to be provided thirty (30) calendar days written notice to the Agency of the intent to cancel or non -renewal, and not less than ten (10) calendar days advance written notice for nonpayment of premium" ("Required Language"). If the producer or insurer(s) identified on the certificate of insurance refuse to provide the required language on the certificate of insurance form or on the additional remedies schedule, Lexipol shall: (a) provide the Agency with a copy of the notice of cancellation endorsement documents for each policy that meet these requirements along with the certificate of insurance; and (b) provide the Agency with a copy of the insurer's cancellation notice within two (2) calendar days of receipt. The Agency shall be listed as an additional insured on the Comprehensive General Liability and Umbrella Liability policies. Minimum requirements: 1. Worker's compensation insurance as may be required by law. Employer's liability insurance with minimum limits as follows: Bodily Injury by Disease - $500,000 per person Bodily Injury by Disease - $500,000 general aggregate Bodily Injury by Accident - $500,000 general aggregate 2. Contractor's comprehensive general and automobile liability insurance, including coverage for non -owned and hired vehicles, in limits as follows: General Liability - $1,000,000 each occurrence - $2,000,000 aggregate Automobile Liability - $1,000,000 combined single limit for bodily injury and property damage Copyright© Lexipol, LLC 1995-2024 Rev. 9.1.2024 4 es* ITEM: 4.K. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Agreement with Microsoft for Enterprise Licensing through SHI Staff Contact: Department / Division: Nathan Bang, IT Manager Administration / Information Technologies ACTION REQUESTED: Approve agreement with Microsoft for a three-year Enterprise Licensing subscription through SHI in the annual amount of $120,032.80 (for a total three-year cost of $360,098.40), subject to final revisions as approved by the City Administrator and City Attorney. SUMMARY: Microsoft software plays a critical role in the operations of all City computers, servers, and networks. The City's prior agreement for Microsoft licensing enabled on -premises solutions while expanding cloud -connected software applications and enhanced secure collaboration features accessible anywhere. This agreement continues our ability to utilize and build on these capabilities. BACKGROUND: Historically, the City has licensed software products from Microsoft to operate desktops, laptops, and server operating systems, as well as provide key solutions for file and print services, directory and security management, email and database management, and office productivity suites. Microsoft's M365 licensing, which is part of this enterprise agreement, grants users' access to a broad suite of productivity applications, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote. This license subscription also extends additional management and security controls to IT for improved deployment and management of software and hardware, allowing for improved authentication and identity management across the enterprise. This agreement and pricing has been negotiated and is made available to local government as part of the Master Agreement with the State of Minnesota. Staff recommends approval of this three-year agreement with Microsoft for Enterprise Licensing subscription, through reseller SHI, in the annual amount of $120,032.80 (paid annually, for a total three-year cost of $360,098.40). BUDGET IMPACT: The software licensing project was anticipated and planned for in the 2025 and following years' Information Technologies budget. ATTACHMENTS: Quotation Agiree eirneiint 0 MN -City of Apple Valley Nathan Bang 7100 147th Street W Apple Valley, MN 55124 United States Phone: (952) 953-2500 Fax: Email: nathan.bang@applevalleymn.gov All Prices are in US Dollar (USD) Product 1 M365 F3 Unified GCC Sub Per User Microsoft - Part#: AAD-63092 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31 /2025 Note: Year 1 2 M365 G3 Unified FUSL GCC Sub Per User Microsoft - Part#: AAD-34704 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31 /2025 Note: Year 1 3 M365 G5 GCC Sub Per User Microsoft - Part#: AAL-45735 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31 /2025 Note: Year 1 4 Visio P2 GCC Sub Per User Microsoft - Part#: P3U-00001 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31 /2025 Note: Year 1 5 Win Server Standard Core ALng SA 16L Microsoft- Part#: 9EM-00267 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTRO60028 Subcontract M 237594 Pricing Proposal Quotation #: 25339164 Reference #: EA 69759817 Created On: 9/23/2024 Valid Until: 1/23/2025 Microsoft Inside Account Manager Aidan FitzGerald 290 Davidson Ave Somerset, NJ 08873 Phone: 732-652-6371 Fax: Email: aidan—Fitzgerald@shi.com Qty Your Price Total 90 $83.63 $7,526.70 250 $387.92 $96,980.00 3 $614.20 $1,842.60 3 $137.39 $412.17 4 $169.71 $678.84 Coverage Term: 1/1 /2025 — 12/31/2025 Note: Year 1 Teams AC with Dial Out US/CA GCC Sub Add -on 340 $0.00 $0.00 Microsoft - Part#: NYH-00001 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31/2025 Note: Year 1 SQL Server Standard Core ALng SA 2L 2 $649.96 $1,299.92 Microsoft - Part#: 7NQ-00292 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31/2025 Note: Year 1 SQL Server Standard Core ALng LSA 2L 6 $1,516.49 $9,098.94 Microsoft - Part#: 7NQ-00302 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1/1 /2025 — 12/31/2025 Note: Year 1 Win Server Standard Core ALng LSA 2L 36 $50.73 $1,826.28 Microsoft- Part#: 9EM-00562 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31/2025 Note: Year 1 10 M365 Copilot GCC Sub Add -on 1 $367.35 $367.35 Microsoft- Part#: EP2-24658 Contract Name: NASPO SOFTWARE VALUE ADDED RESELLER (SVAR) Contract #: CTR060028 Subcontract #: 237594 Coverage Term: 1 /1 /2025 — 12/31/2025 Note: Year 1 Subtotal $120,032.80 Total $120,032.80 Additional Comments Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 Year 1 : 40,010.94 Year 2 : 40,010.94 Year 3 : 40,010.94 Total: $120,032.80 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. Microsoft Program Signature Form MBA/MBSA number Agreement number 5603385 Volume Licensing 5-0000012400092 Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below. By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Name of Entity (must be legal entity name)* City of Apple Valley, MN Signature* Printed First and Last Name* Printed Title Signature Date* Tax ID indicates required field ProgramSignForm (MSS ign)(NA,LatAm)ExBRA, MU(ENG)(May202O) Page 1 of 2 Document X20-12883 Optional 2"1 Customer signature or Outsourcer signature (if applicable) Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* *..indicates required field............................................_..__._._............... Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* _..... vv ................... ....... _. .. .... .._w indicates required field If Customer requires additional contacts or is reporting multiple previous Enrollments, include the appropriate form(s) with this signature form. After this signature form is signed by the Customer, send it and the Contract Documents to Customer's channel partner or Microsoft account manager, who must submit them to the following address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy. Microsoft Corporation Dept. 551, Volume Licensing 6880 Sierra Center Parkway Reno, Nevada 89511 USA ProgramSignForm(MSSign)(NA,LatAm)ExSRA,MLI(ENG)(May2020) Page 2 of 2 Document X20-12883 Microsoft Enterprise Enrollment State and Local Enterprise Enrollment number 53875295 Framework ID (Microsoft to complete) (if applicable) Previous Enrollment number 69759817 (Resellerto complete) This Enrollment must be attached to a signature form to be valid...m.w_........... This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program signature form. This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) any Supplemental Contact Information Form, Previous Agreement/Enrollment form, and other forms that may be required, and (6) any order submitted under this Enrollment. This Enrollment may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement. All terms used but not defined are located at htkp:,//vw n'aicrosoft.com/licens'in /contracts. In the event of any conflict the terms of this Agreement control. Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the effective date will be the day after the first prior Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will be the date this Enrollment is accepted by Microsoft. Any reference to "anniversary date" refers to the anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in effect. Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months from the effective date of the initial term. The renewal term will expire 36 full calendar months after the effective date of the renewal term. Terms and Conditions 1. Definitions. Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The following definitions are used in this Enrollment: "Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. "Community" means the community consisting of one or more of the following: (1) a Government, (2) an Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject to Government regulations for which Customer determines and Microsoft agrees that the use of Government Community Cloud Services is appropriate to meet Customer's regulatory requirements. EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 1 of 10 Document X20-10636 Membership in the Community is ultimately at Microsoft's discretion, which may vary by Government Community Cloud Service. "Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are treated as Online Services, except as noted. "Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products must be licensed for all Qualified Devices and Qualified Users on an Enterprise -wide basis under this program. "Expiration Date" means the date upon which the Enrollment expires. "Federal Agency" means a bureau, office, agency, department or other entity of the United States Government. "Government" means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental capacity. "Government Community Cloud Services" means Microsoft Online Services that are provisioned in Microsoft's multi -tenant data centers for exclusive use by or for the Community and offered in accordance with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft Online Services that are Government Community Cloud Services are designated as such in the Use Rights and Product Terms. "Industry Device" (also known as line of business device) means any device that: (1) is not useable in its deployed configuration as a general purpose personal computing device (such as a personal computer), a multi -function server, or a commercially viable substitute for one of these systems; and (2) only employs an industry or task -specific software program (e.g. a computer -aided design program used by an architect or a point of sale program) ("Industry Program"). The device may include features and functions derived from Microsoft software or third -party software. If the device performs desktop functions (such as email, word processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program functionality; and (2) must be technically integrated with the Industry Program or employ technically enforced policies or architecture to operate only when used with the Industry Program functionality. "Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls one or more operating system environments. Examples of Managed Devices can be found in the Product Terms. "Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of Enterprise Products or Online Services the Enrolled Affiliate has selected. "Qualified User' means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access License or any Enterprise Online Service. It does not include a person who accesses server software or an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms. "Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by an Enrolled Affiliate to provide pre- and post -transaction assistance related to this agreement, - "Reserved License" means for an Online Service identified as eligible for true -ups in the Product Terms, the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service available for activation. EA20241EnrGov(US)SLG(ENG)(Oct2023) Page 2 of 10 Document X20-10636 "State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any United States county, borough, commonwealth, city, municipality, town, township, special purpose district, or other similar type of governmental instrumentality established by the laws of Customer's state and located within Customer's state's jurisdiction and geographic boundaries. "Tribal Entity" means a federally recognized tribal entity performing tribal governmental functions and eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian tribe. "Use Rights" means, with respect to any licensing program, the use rights or terms of service for each Product and version published for that licensing program at the Volume Licensing Site and updated from time to time. The Use Rights include the Product -Specific License Terms, the License Model terms, the Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights supersede the terms of any end user license agreement (on -screen or otherwise) that accompanies a Product. "Volume Licensing Site" means h,//www„nlicrosoft.con/licensiri /contracts or a successor site. 2. Order requirements. a. Minimum order requirements. Enrolled Affiliate's Enterprise must have a minimum of 250 Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for Enterprise Products or Enterprise Online Services. (i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all Qualified Users or Qualified Devices, depending on the License Type, with one or more Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise Online Services (as long as all Qualified Devices not covered by a License are only used by users covered with a user License). (ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online Services. b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled Affiliate may order Additional Products. c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has more restrictive use rights than the version that is current at the start of the applicable initial or renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled Affiliate's use of that Product during that term. d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used on its initial order and on any additional orders. e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Reseller based on those terms. Throughout this Agreement the term "price" refers to reference price. Resellers and other third parties do not have authority to bind or impose any obligation or liability on Microsoft. f. Adding Products. (i) Adding new Products not previously ordered. New Enterprise Products or Enterprise Online Services may be added at any time by contacting a Microsoft Account Manager or Reseller. New Additional Products, other than Online Services, may be used if an order is placed in the month the Product is first used. For Additional Products that are Online Services, an initial order for the Online Service is required prior to use. EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 3 of 10 Document X20-10636 (ii) Adding Licenses for previously ordered Products. Additional Licenses for previously ordered Products other than Online Services may be added at any time but must be included in the next true -up order. Additional Licenses for Online Services must be ordered prior to use, unless the Online Services are (1) identified as eligible for true -up in the Product Terms or (2) included as part of other Licenses. g. True -up requirements. Enrolled Affiliate must submit an annual true -up order that accounts for any changes since the initial order or last order. If there are no changes, then an update statement must be submitted instead of a true -up order. (i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the number of Qualified Devices and Qualified Users (if ordering user -based Licenses) at the time the true -up order is placed and must order additional Licenses for all Qualified Devices and Qualified Users that are not already covered by existing Licenses, including any Enterprise Online Services. (i1) Additional Products. For Additional Products that have been previously ordered under this Enrollment, Enrolled Affiliate must determine the maximum number of Additional Products used since the latter of the initial order, the last true -up order, or the prior anniversary date and submit a true -up order that accounts for any increase. (iii) Online Services. For Online Services identified as eligible for true -up in the Product Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to use and payment may be deferred until the next true -up order. Microsoft will provide a report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they were ordered. (iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment anniversary date on a prospective basis if permitted in the Product Terms, as follows: 1) For Subscription Licenses that are part of an Enterprise -wide purchase, Licenses may be reduced if the total quantity of Licenses and Software Assurance for an applicable group meets or exceeds the quantity of Qualified Devices and Qualified Users (if ordering user -based Licenses) identified on the Product Selection Form, and includes any additional Qualified Devices and Qualified Users added in any prior true -up orders. Step-up Licenses do not count towards this total count. 2) For Enterprise Online Services in a given Product pool that are not a part of an Enterprise -wide purchase, Licenses can be reduced as long as (a) the initial order minimum requirements are maintained and (b) all then -active users of each Online Service are included the total quantity of Licenses remaining after the reduction. An Enrolled Affiliate may reduce Licenses for Online Services on or before the Enrollment anniversary date and place a reservation order for such licenses within 90 days after the anniversary date; however, any licenses ordered as described in this section will be invoiced to the Enrolled Affiliate for the time period the licenses were made available. 3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's use of the applicable Subscription License will be cancelled. Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up order Enrollment anniversary date and effective as of such date. (v) Update statement. An update statement must be submitted instead of a true -up order if, since the initial order or last true -up order, Enrolled Affiliate's Enterprise: (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 4 of 10 Document X20-10636 Products. This update statement must be signed by Enrolled Affiliate's authorized representative. (vi) True -up order period. The true -up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third - year true -up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate may submit true -up orders more often to account for increases in Product usage, but an annual true -up order or update statement must still be submitted during the annual order period. (vii)Late true -up order. If the true -up order or update statement is not received when due, Microsoft may invoice Reseller for all Reserved Licenses not previously invoiced and Subscription License reductions cannot be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable). h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows: (i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to the true -up process. (H) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up initially by following the process described in the Section titled "Adding new Products not previously ordered," then for additional step-up Licenses, by following the true -up order process. I. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents submitted with or under this Enrollment, by providing notice by email and a reasonable opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor mistakes, unintentional additions and omissions. This provision does not apply to material terms, such as the identity, quantity or price of a Product ordered. j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance with this Enrollment as set forth in the Enterprise Agreement. 3. Pricing. a. Price Levels. For both the initial and any renewal term Enrolled Affiliate's Price Level for all Products ordered under this Enrollment will be Level "Y throughout the term of the Enrollment. b. Setting Prices. Unless otherwise expressly agreed to by the parties and except for Online Services designated in the Product Terms as being exempt from fixed pricing, Enrolled Affiliate's prices for each Product or Service will be established by its Reseller. As long as Enrolled Affiliate continues to qualify for the same price level, Microsoft's prices for Resellers for each Product or Service ordered will be fixed throughout the applicable initial or renewal Enrollment term. Microsoft's prices to Resellers are reestablished at the beginning of the renewal term. 4. Payment terms. For the initial or renewal order, Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual installments. The first installment will be invoiced upon Microsoft's acceptance of this Enrollment and remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and upfront for all other Licenses. EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 5 of 10 Document X20-10636 5. End of Enrollment term and termination. a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses for Products it has used but has not previously submitted an order, except as otherwise provided in this Enrollment. b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew Products by renewing this Enrollment for one additional 36-month term or by signing a new Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal. Microsoft may make changes to this program that will make it necessary for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments at renewal. c. If Enrolled Affiliate elects not to renew. (i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Assurance later without first acquiring a new License with Software Assurance. (ii) Online Services eligible for an Extended Term. For Online Services identified as eligible for an Extended Term in the Product Terms, the following options are available at the end of the Enrollment initial or renewal term. 1) Extended Term. Licenses for Online Services will automatically expire in accordance with the terms of the Enrollment. An extended term option that allows Online Services to continue month -to -month ("Extended Term") is available. During the Extended Term, Online Services will be invoiced monthly at the then -current published price as of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft at least 30 days prior to the Expiration Date. 2) Cancellation during Extended Term. At any time during the first twelve months of the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a notice of cancellation to Microsoft for each Online Service. Thereafter, Microsoft may condition the continued use of each Online Service on the acceptance of new terms by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at least 60 days before any such changes take effect. Enrolled Affiliate acknowledges and agrees that after the notice described in this section, its continued use of each Online Service after the effective date provided in the notice will constitute its acceptance of the new terms. If Enrolled Affiliate does not agree to the new terms, it must stop using the Online Services and terminate the Extended Term as provided in this section. Enrolled Affiliate's termination under this section will be effective at the end of the month following 30 days after Microsoft has received the notice. (iii) Subscription Licenses and Online Services not eligible for an Extended Term. If Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as of the Expiration Date. Any associated media must be uninstalled and destroyed and Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written certification to verify compliance. d. Termination for cause. Any termination for cause of this Enrollment will be subject to the "Termination for cause" section of the Agreement. In addition, it shall be a breach of this Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government Community Cloud Services fails to meet and maintain the conditions of membership in the definition of Community. e. Early termination. Any early termination of this Enrollment will be subject to the "Early Termination" Section of the Enterprise Agreement. EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 6 of 10 Document X20-10636 For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid inadvance for the period after termination. 6. Government Community Cloud. a. Community requirements. If`EnroUed Affiliate purchases Government Community Cloud Services, Enrolled /0f|iob* certifies that it is a member of the Community and agrees to use Government Community Cloud Services solely in its capacity as a member of the Community and, for eligible Government Community Cloud Servcee, for the benefit of end users that are members ofthe Community. Use cfGovernment Community Cloud Services byanentity that is not a member of the Community or to provide services to non -Community members is strictly prohibited and could result in termination of Enrolled /#f|iaba'a license(s) for Government Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community members may use Government Community Cloud Services. b. All terms and conditions applicable to non -Government Community Cloud Services also apply totheir corresponding Government Community Cloud Benices, except aaotherwise noted in the Use Rights, Product Terms, and this Enrollment. o. Enrolled Affiliate may not deploy or use Government Community Cloud Services and corresponding non -Government Community Cloud Services inthe same domain. d. Use Rights for Government Community Cloud Services. For Government Community Cloud Somines, notwithstanding anything 0othe contrary \nthe Use Rights: (i) Government Community Cloud Services will be offered only within the United States. (ii) Additional European Terms, usset forth inthe Use Rights, will not apply. (iii) References to geographic areas in the Use Rights with respect to the location of Customer Data at rest, as set forth in the Use Rights, refer only 1othe United States. sAonu*1snm� �,uaLo<EmsXout2oza) '"y° ' m10 ououmontxu*1w000 Enrollment Details Enrolled Affiliate's Enterprise. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's Enterprise must consist of entire offices„ bureaus„ agencies, departments or other entities of Enrolled Affiliate, not partial offices, bureaus, agencies„ or departments„ or other partial entities, Check only one box, in this section. If no boxes are checked, Microsoft will deem the Enterprise to include the Enrolled Affillate only. If more than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliates: 0 Enrolled Affiliate only ❑ Enrolled Affiliate and the following Affiliate(s): Unless specifically identified above, all Affiliates of Customer, either existing at the execution of this Enrollment or created or acquired after the execution of this Enrollment, will be excluded from the Enterprise. To request that an additional Affiliate be included in Customer's Enterprise, Customer must identify an Affiliate to Microsoft in writing and provide any required documentation. Microsoft will reasonably review requests under this paragraph and may approve the inclusion of an Affiliate in Customer's Enterprise in its sole discretion. 2. Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) changes. The asterisks (*) indicate required fields. By providing contact information„ Enrolled Affiliate consents to its use for purposes of administering this Enrollment by Microsoft„ its Affiliates, and other parties that help administer this Enrollment. The personal information provided in connection with this Enrollment will be used and protected in accordance with the privacy statement available at tqpgL.//w�W,microsoft,comtligeiisin l�ry ce,cc ntcr. a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled Affiliate's Enterprise. This contact is also an Online Administrator for the Volume Licensing Service Center and may grant online access to others. The primary contact will be the default contact for all purposes unless separate contacts are identified for specific purposes Name of entity (must be legal entity name)* City of Apple Valley, MN Contact name: First* Nathan Middle Last* Bang Contact email address* nathan.bang@applevalleymn.gov Street address* 7100 147th St W City* Saint Paul State* MN Postal code* 55124-7519 - (Please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 952-953-2514 Tax ID * indicates required fields b. Notices contact and Online Administrator. This contact (1) receives the contractual notices, (2) is the Online Administrator for the Volume Licensing Service Center and may grant online access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies, including adding or reassigning Licenses and stepping -up prior to a true -up order. ❑ Same as primary contact (default if no information is provided below, even if the box is not checked). EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 8 of 10 Document X20-10636 Contact name: First* Nathan Middle Last* Bang Contact email address* nathan.bang@applevalleymn.gov Street address* 7100 147th St W City* Saint Paul State* MN Postal code* 55124-7519 - (Please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 952-953-2514 Language preference. Choose the language for notices. English ❑ This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives personally identifiable information of the Customer and its Affiliates. * indicates required fields c. Online Services Manager. This contact is authorized to manage the Online Services ordered under the Enrollment and (for applicable Online Services) to add or reassign Licenses and step-up prior to a true -up order. ❑ Same as notices contact and Online Administrator (default if no information is provided below, even if box is not checked) Contact name: First* Nathan Middle Last* Bang Contact email address* nathan.bang@applevalleymn.gov Phone* 952-953-2514 ❑ This contact is from a third party organization (not the entity). Warning: This contact receives personally identifiable information of the entity. * indicates required fields d. Reseller information. Reseller contact for this Enrollment is: Reseller company name* SHI International Corp. Street address (PO boxes will not be accepted)* 290 Davidson Ave City* Somerset State* NJ Postal code* 08873-4145 Country* United States Contact name* Deirdre Keelan Phone* 1-888-764-8888 Contact email address* msteam@shi.com * indicates required fields By signing below, the Reseller identified above confirms that all information provided in this Enrollment is correct. Signature* tDe.AdreiK.eeiaty Printed name* Deirdre Keelan Printed title* Date* * indicates required fields Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the other party using a form provided by Microsoft at least 90 days prior to the date on which the change is to take effect. EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 9 of 10 Document X20-10636 e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental Contact Information form. Otherwise, the notices contact and Online Administrator remains the default. (i) Additional notices contact (ii) Software Assurance manager (iii) Subscriptions manager (iv) Customer Support Manager (CSM) contact 3. Financing elections. Is a purchase under this Enrollment being financed through MS Financing? ❑ Yes, 0 No. If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to finance any associated taxes, it must pay these taxes directly to Microsoft. EA20241 EnrGov(US)SLG(ENG)(Oct2023) Page 10 of 10 Document X20-10636 Microsoft Volume Licensing Previous Enrollment(s)/Agreement(s) Form Entity Name: City of Apple Valley, MN Contract that this form is attached to: State Local Government For the purposes of this form, "entity" can mean the signing entity, Customer, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either properly licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract. c. An Open License cannot be used to transfer either the SA Benefit details or MSDN subscribers. d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online Services in the appropriate fields of the new contract. PrevEnrAgrForm(WW)(ENG)(Oct2019) Page 1 of 1 Document X20-12873 Enterprise Enrollment Product Selection Form Proposal ID 2803010.003 11 Initorl Ct,t—) Microsoft I Volume Licensing Enrollment Number r 4 Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order, Profile Qualified Devices Qualified Users Device / User Ratio CAL Licensing Model Enterprise 253 253 1,0 User Licenses Products Enterprise Quantity Microsoft 365 Enterprise M365 G5 GCC 3 M365 G3 GCC USL Unified 250 Enrolled Affiliate's Product Quantities: Price Group 1 2 3 4 Enterprise Products Office Professional Plus + M365 Apps for Client Access License + Client Access License + Win E3 + Win E5 + Win Enterprise + Office 365 (Plans E3 and E5) Office 365 (Plans El, E3 Windows Intune+ EMS VDA+ Microsoft 365 + Microsoft 365 Enterprise and ES) + Microsoft USL+ Microsoft 365 Enterprise 365 Enterprise Enterprise Quantity 2S3 253 253 253 Enrolled Affiliate's Price Level: Product offering / Pool Price Level Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Groups 1 through 4, D Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 1, D Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity From Group 2 or 3„ D Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 4. D ,. Notes Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based upon the quantity to price level mapping below: Page 1 of 2 EA-EASProdSelForm(WW)(ENG) MS Quote Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing Quantity of Licenses and Software Assurance Price Level 2,399 and below A 2,400 to 5,999 B 6,000 to 14,999 C 15,000 and above 0 Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased Note 2: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level "A" throughout the term of the Enrollment, Refer to the Qualifying Government Entity Addendum pricing provision for more details on price leveling. EA-EASProdSelForm(WW)(ENG) Page 2 of 2 MS Quote Microsoft Volume Licensing Amendment to Contract Documents Enrollment Number 5-0000012400092 This amendment ("Amendment") is entered into between the parties identified on the attached program signature form. It amends the Enrollment or Agreement identified above. All terms used but not defined in this Amendment will have the same meanings provided in that Enrollment or Agreement. Enterprise Enrollment Invoice for Quoted Price Amendment ID M97 The price quoted to Enrolled Affiliate is a fixed price based on an estimated order submission date. Microsoft will invoice Enrolled Affiliate based on this fixed price quote. If this order is submitted later than the estimated order submission date, Enrolled Affiliate will be charged for net new Monthly Subscriptions (including Online Services) for the period during which these services were not provided. For Indirect models, Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled Affiliate's Reseller. mm ^SKU ..__ Incremental _w Number SKU Description �_. Existing Quantity ._..,.._,�...�.._._ .�.�..,.-._.,�._�..� quantities AAD-34704 M 3 Unified FUSL 250 0 GCC Sub Per User _�...._.,.,....�� w..............___._......,...�.�. ...__. M365 G5tGCC Sub Per.... 2 1 AAL-45735IT......_mm�w_.. _w.w_................� . ..M...._......._ .�............... .... ........... ................ _ �.w_� _...............w�.�.�.�.�.�_...... M365 Copilot GCC Sub 0 EP2-24658 Add - on 0 ._v_ _ ..._..M. ........,... .. ................._.....__.m._.. w__......,w _... .. . Visi Sub...Pe,. 2 1 P3U-00001 User .................w ..................................._... _ AAD-63092 �__.......S Unified M365 F3User CC 85 5 u b.�. m PerNYH-00001 _w ........__ MµµMµ Teams AC withDialOu o.....__ 340 US/CA GCC Sub Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. �� attached to a signature form to be valid Microsoft Internal Use OnI (M97)EnrAmend(Ind)(InvoiceforQuotedPrice)( M97 B WW)(ENG)(Dec2024 IU .docx AmendmentApp v4.0 M97 H Page 1 of 2 AmendmentApp v4.0 M97 0 Page 2of2 es* ITEM: 41. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Agreement with Johnson Litho Graphics of Eau Claire, Ltd., for 2025 City Newsletter Printing and Mailing Staff Contact: �[Ad epartment / Division: Eve Heeralall, Communications Specialist ministration /Information Technologies ACTION REQUESTED: Approve the agreement for seasonal printing and mailing of the 2025 City Newsletters with Johnson Litho Graphics of Eau Claire, Ltd., in the total amount of $35,040.00. SUMMARY: The City produces three seasonal City Newsletters annually. These newsletters will be printed and mailed to Apple Valley residents by Johnson Litho Graphics of Eau Claire, Ltd. The City is responsible for postage costs. BACKGROUND: The Communications Specialist is responsible for creating the City's seasonal newsletters and coordinating the printing and mailing process. This service agreement provides for print and digital proofs, edits, printing, and mailing of the City Newsletter. Copies of the City Newsletter will also be directly delivered to the Apple Valley Community Center and Apple Valley Municipal Center by the contractor. The City received quotations as follows: Johnson Litho Graphics of Eau Claire, Ltd.: $35,040.00 Taylor Corporation (located in Fridley, MN): $41,586.08 Ideal Printers (located in Saint Paul, MN): $43,948.63 The City's standard short agreement form will be used. BUDGET IMPACT: The 2025 agreement totals $35,040.00, which will be divided into three seasonal payments after each newsletter is printed and mailed. es* ITEM: 4.M. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Various Agreements for Project 2021-154, CMF Improvement & Expansion, and Project 2021-172, Police Garage Staff Contact: Department / Division: Charles Grawe, Assistant City Administrator Administration / Information Technologies ACTION REQUESTED: 1. Approve agreement with Bartley Sales Company, Inc. for Project 2021-154, CMF Improvement & Expansion, and Project 2021-172, Police Garage 10D - Specialties Materials - Police Station. 2. Approve agreement with The Locker Guy, LLC for Project 2021-154, CMF Improvement & Expansion, and Project 2021-172, Police Garage 1OF - Metal Lockers - Police Station. SUMMARY: Project 2021-172, Police Garage is using a construction management process and thus has a number of agreements both through the bidding and quote process. This item pertains to smaller agreements through the quotation process. Quotes for these contracts were previously submitted and approved by the Council, but the contractor at that time refused to sign the contracts because of an inability to fulfill the requirements of the specifications. As a result, those agreements never moved forward. The construction manager requested new quotations for these contracts. The project involves the demolition of the existing building and construction of a new Police Operations Building to improve police service delivery. BACKGROUND: The construction manager solicited quotations for these services. A tabulation of the received quotations is attached. Staff recommends the City Council approve the agreements for Project 2021-154, CMF Improvement & Expansion, and Project 2021-172, Police Garage to: Bartley Sales Company, Inc. for 10D - Specialties Materials - Police Station in the amount of $18,141.22 The Locker Guy, LLC for 10F - Metal Lockers - Police Station in the amount of $163,276.30 The City intends to use the AIA template agreement and contingent upon final review and approval of the agreement by the City Attorney and City Administrator. BUDGET IMPACT: This project is funded by Facilities Capital Improvement Project bonds. ATTACHMENTS: I...... e tte rr 1:11d / Q:..jote °°IC°�.b.da lioui CON S III I1t U C T 10 IRS January 13, 2025 Matt Saam Public Works Director City of Apple Valley 7100 147th Street West, Apple Valley, MN 55124 RE: City of Apple Valley Central Maintenance Facility (CMF )& Police Department — Recommendations for Award of Contract Dear Mr. Saam; On December 20, 2024, quotes were received at RJM Construction for the City of Apple Valley Central Maintenance Facility & Police Operations Building. At this time RJM has completed its review of all quotes and is recommending award as noted below. The recommendations are based on the low cumulative total bid received for the base bid. Our recommendation to the Council is that the following contracts be approved for award at this time: QUOTE CATEGORY 10D — Specialties Materials — Police Station BARTLEY SALES COMPANY, INC. 6509 Cambridge St St. Louis Park, MN 55426 1OF — Metal Lockers — Police Station THE LOCKER GUY, LLC 2979 Knollridge Drive NW Prior Lake, MN 55372 AWARD AMOUNT Base Bid: $18,141.22 Base Bid: $163,276.30 If you should have any questions, please contact by phone at 612-750-4346. Sincerely, P�V� Aaron Hooyer Project Manager RJM Construction C O cn c.i O ay W 6L G U R CL Q a O LE O a o .. N O o O � Z � o O O O O 6 O O Z5 g00aaa z W N _o N C _o N C _O N C U U U a m N N `O m ui U O O U O C 0 U O n u O U E O O O i N bA U � J aN o L) o? aco CD- C U) CD O O f6 >• N U n� ca E O O O - = O co U- J O U m f - a cli 0 0 Q E 0 U O U Q N N L O bA C .N N E O a O C O U U Q co a O CL Q co aN+ 7 OI 'O O Oy 7 O_ 0 0 .N U C Q O O N 0 a o R n O z -i a CD CD cu O O O O O O CD aaaa N 1-1 co M _O _0 _O _0 _O _0 _O _0 o� c-I c-I d C d C d C d C U U U U m N N R m C U 7 C cr W o_ U dS O_ O O E N U N O O U T a U O O N U J O Oin N O U C� U a Ca U n A C N Y A N E U) Q N R O U J M A u) m? E 0 i N N U m 2 es* ITEM: 4.N. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Change Order No. 7 for Project 2021-172, Police Garage Staff Contact: Department / Division: Charles Grawe, Assistant City Administrator Administration / Information Technologies ACTION REQUESTED: Approve Change Order No. 7 for Project 2021-172, Police Garage to various contractors in various amounts, and authorize the Mayor and City Clerk to sign contract documents. SUMMARY: Project 2021-172, Police Garage, is using construction management services. As a result, the bid specification created 37 separate bid/quote categories and 37 separate contracts. In addition, the City has a construction management contract with RJM. Attached is a proposal for Change Order No. 7 to the project contracts. The change order covers nine issues summarized below. These issues result in changes to 13 of the contracts. The resulting changes to each contract are line itemized on the attached summary sheet. The total budget impact for the entire change is an addition of $25,344.52. The changes to the individual contract sums prior to the approval of the change and after the approval of the change order are detailed on the attached summary sheet. The project is under budget. Due to timing and scheduling, staff may grant prior approval of some of these items to keep the project moving on schedule. If prior staff approval is given, an explanation will be noted with the issue description. BACKGROUND: Item 1: Canopy soffit details per PR 19. This change involves a design issue that overlapped between architectural and structural design plans. The two plans each covered different aspects but lacked detail on how some elements tied together. This change completes the specification between the documents. Item 2: K9 Kernel slab credit. This work was duplicated in two different contract scopes. This change removes the duplicated work from one of the contracts. Item 3: Omit chain link fence at top of retaining wall. This is a value -engineering change. The code for the retaining wall does not require a fence on the top and there is no reason for people to be walking near the top of the wall. This is an opportunity to save money for other changes. Item 4: Omit steel plates around office windows. This is another value -engineering change. The architectural plans showed decorative bent metal plates as a decorative element around the windows on the south side of the building. The fastening mechanism for these plates requires embedded steel plates in the precast panels. The delivered precast panels did not include the fastening plates and the necessary work to modify the panels after the fact could jeopardize the integrity of the walls. Since the decorative plates around the windows are purely decorative and not a structural requirement, the design team recommends eliminating the decorative plates and using the cost savings elsewhere in the project. Item 5: Remove wall pack lighting at three locations over canopy. The plan called for wall pack lighting on the building over the canopy area. However, necessary changes to the canopy design reduced the effectiveness of the wall pack lights. This change removes those lights as their impact has been minimized. Item 6: Provide carpet flooring in Wellness Room. The building has a combination of polished concrete and carpet floor coverings. Staff believes that the carpet floor covering will be a better fit for the use of the Wellness Room Item 7: Direct bury light poles in lieu of concrete base. The parking lot light poles are generally designed to be on concrete bases. However, on the west side of the parking lot, the lights are to be located in close proximity to the retaining wall and above a storm sewer pipe. Engineers are concerned about potentially damaging the storm pipe and potentially undermining the base of the retaining wall. This change includes hydrovac excavation to avoid damaging the pipe or wall and additional concrete bollards to protect the light poles since they will not have a concrete base. Item 8: House -keeping technical correction. In Change Order 6, the amounts for two of the contractors were inverted for COR 28. This correction adds to one and subtracts the same amount from the other to correct the amounts for each contractor. There is no additional cost to the City for this correction. Item 9: House -keeping technical correction. The attached sheet shows the previous and new amounts of each contract before and after the change order. The original base bid was mis- entered into the spreadsheet, which was reflected in errant previous and new contract amounts as change orders were issued. The correct base contract amount was awarded by the Council, so there is no additional cost to the City, just a correction to the spreadsheet. The corrected new amount after the contractor's previous change order is shown so that the previous and new contract amounts are now correct. BUDGET IMPACT: The total budget impact for the entire change is an addition of $25,344.52. See the attached summary for the list of cost changes by issue and by contract. ATTACHMENTS: (""hainge Order I )OCLAirneirit(s) V 'i N rl U N U H N H N 10 In SC `ti ci O C C C C O0 c C C D O o a •c a a ¢ O O O O ci N O O N N O O I O O O O W c0 O O M O O I� O N r N tD V O r O O N N O M N a0 O a0 N N O N N W N r m N a0 N V V C M O M tD m M M tp O a0 rl N O V lD c-I N N O I� r r V m rl m tp M I� V tD N m m M N V rl N N N r O O m I� N O O t0 V M rl N OO 'i O m m N tp m V rl N N > J O c-I c-I o E c a c 3 > Z m o o v u 3 O w u O p) N C O O O O O O O O O O rn O O O M O M O M O O O O O a0 � N O O O h of C — O O -O CC C m U m O rn 00 C on O o0 N W t0 N O O M M M 1p m m N O m t0 rn 0 r/1 m C_ w in O � C 1p rl C CO l0 m � N W N N M O a o W v m A v} v} vF vF v' +n vt +n vt v} an vF vF vF vF v>• n v o Lan= Ol 0 V m rEo O O O O c0 O O O O O N O rl O a0 O m 0 m y w U n C O N O N O N O r O N a n rl C chi rl m N O ll W o o ONl N O N 10 > U n am+ > >O E N y 3 0 E E N O > `D N QYi VI U Y O O [C ti — U 1 VT V} V} VF VT VT VT VT V? V} V} VF VF C � � 'a N M cM-I m M N r!f p > > '3 c o m vi o m a . w o H a rri o m M a L � N m N m cl v 0 M l0 O N M N O E E m_ — — C '6 � Q O_— O t u O .m § � = E E U U- O Q vT vT vT vT vT N aA N N VT N it N c a+ t c O Z c Q w w a o o O u u o— ` t c .o 0 o o O O O s O l/ 10 Y O Y N N L C V V 10/ Z G1 00 E t 'O nl nl nl nl 'O U O D O o U Z U O W W O v p Q a 2 Z Q Z Y Q K K m E V Q Q Q u u U u rn a M m � 0 u v v = _ o o acu v a cz,v v Ll O .6 o6 '6 E m m ot1 ot1 � E O N E 9 m Z C Im u s Y Y Y E N N E Y C m� @ .O m m U .Y in in r"o Y Y @ - v U O L O o O N O O V +. V u a a a h e o Y n n� vvi u w N= o O m m E m a v, c �+ t6 v, f6 v- U- �ry i L IL V L O V V O V a _ .� ry m a rn ry w o m H O V o o LL V m m ,� o¢ v m v m m m m o m v U rn rn m== a n �i m ry vi ,� ry o 0 0 ry vi m m u u H es* ITEM: 4.0. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Change Orders No. 10, 11, 13, and 14 to Agreement with Terra General Contractors, LLC, d/b/a Terra Construction for Project 2024-115 Family Aquatic Center Improvements (2023 Parks Bond Referendum) Staff Contact: IlDepartment / Division: Eric Carlson, Parks & Recreation Director IlParks and Recreation Department ACTION REQUESTED: Approve the following Change Orders to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum): 1. Change Order No. 10 in the amount of an additional $2,664.52 for plumbing grease interceptor 2. Change Order No. 11 in the amount of an additional $5,276.00 for owner -added low voltage 3. Change Order No. 13 in the amount of an additional $7,541.00 for ADA upgrades to Door 103 4. Change Order No. 14 in the amount of an additional $447.47 for grease interceptor piping SUMMARY: The City is using the construction manager at risk (CMAR) project delivery method to complete Project 2024-115, Family Aquatic Center Improvements, and Terra Construction is our CMAR. At the Sept. 12, 2024, meeting, the City Council authorized Parks & Recreation Director Eric Carlson to approve change orders under $20,000 for this project and then seek Council approval. Director Carlson approved the following change orders and is now seeking Council approval: CO 10 Add required grease interceptor plumbing (add $2,664.52) CO 11 Owner -added low voltage (add $5,276.00) CO 13 ADA upgrades for Door 103 (add $7,541.00) CO 14 Revised grease interceptor piping (add $447.47) Total change Addition of $15,928.99 BACKGROUND: For the last several years, the City of Apple Valley has worked with the community to determine the future needs and desires residents have for parks and recreation services. In November 2023, Apple Valley voters approved two separate questions in a special election, authorizing a total of $73.25 million to invest in parks, trails, natural resources, Kelley Park, Redwood Park, Hayes Arena, the Apple Valley Family Aquatic Center, the Apple Valley Community Center and Senior Center, a youth baseball/softball complex at Hayes Park, and a community pool at Redwood Park. It will take four to six years to implement the improvements approved by voters. As we develop projects, we will involve residents in the planning process. Information on plans and construction progress will be provided on our website so residents can see what work is planned for each location and how the referendum dollars are being spent. BUDGET IMPACT: Funding for the AVFAC project comes from the successful 2023 Parks Bond Referendum with a total project budget of $8,200,000. The change order increases the contract with Tetra from $5,915,007.70 to $5,930,936.69. ATTACHMENTS: CIh ru e Oird it II:::)oc;uuirrueirut( ) CHANGE ORDER NO. OCO-003 TITLE: CORs 10, 11, 13,14 Date: Jan 08, 2025 PROJECT: PROJECT NO: 24-834 Apple Valley Family Aquatic Center 14421 Jonny Cakes Ridge Road Apple Valley, MN 55124 TO CONTRACTOR: Terra Construction 21025 Commerce Blvd., Suite 1000 Rogers MN 55374 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) COR010 PR-02 Plumbing Grease Interceptor COR011 LV Owner Adds COR013 RFI#18 - Door 103 COR014 PR-04 - Revised Grease Interceptor Piping $2,664.52 $5,276.00 $7,541.00 $447.47 The original Contract Sum was $6,703,930.00 The net change by previously authorized Change Orders-788,922.30 The Contract Sum prior to this Change Order was $5,915,007.70 The Contract Sum will be increased by this Change Order in the amount of $15,928.99 The New Contract Sum Including This Change Order $5,930,936.69 The Contract Time Will Not Be Changed The date of Substantial Completion as of the date of this Change Order Johnson Laffen Galloway Architects Ltd, Terra Construction City of Apple Valley ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 21025 Commerce Blvd., Suite 1000 Rogers MN 55374 323 DeMers Ave Grand Forks ND 58201 7100 147th Street West Apple Valley MN 55124 ADDRESS ADDRESS ADDRESS Ryan Lovelle Jason Whiting or Anya Beck (PM) Eric Calrson (Typed Name) (Typed Name) ("t"y d Nft b (Signature) BY ( ignature) BY (Signature) 01 /08/2025 1 /8/2025 /- F - 257"- DATE DATE DATE es* ITEM: 4.P. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Change Order No. 21 to Agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115 Family Aquatic Center Improvements (2023 Parks Bond Referendum) Staff Contact: IlDepartment / Division: Eric Carlson, Parks & Recreation Director IlParks and Recreation Department ACTION REQUESTED: Approve the following Change Order to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum): 1. Change Order No. 21 in the amount of an additional $50,159.00 for fluid -applied flooring in main bathhouse SUMMARY: The City is using the construction manager at risk (CMAR) project delivery method to complete Project 2024-115, Family Aquatic Center Improvements, and Terra Construction is our CMAR. At the Sept. 12, 2024, meeting, the City Council authorized Parks & Recreation Director Eric Carlson to approve change orders under $20,000. This change order is over the authorized amount and therefore we are seeking City Council approval on the change order. CO 21: Fluid -applied flooring in the main bathhouse (add $50,159.00) Total change: Addition of $50,159.00 BACKGROUND: For the last several years, the City of Apple Valley has worked with the community to determine the future needs and desires residents have for parks and recreation services. In November 2023, Apple Valley voters approved two separate questions in a special election, authorizing a total of $73.25 million to invest in parks, trails, natural resources, Kelley Park, Redwood Park, Hayes Arena, the Apple Valley Family Aquatic Center, the Apple Valley Community Center and Senior Center, a youth baseball/softball complex at Hayes Park, and a community pool at Redwood Park. It will take four to six years to implement the improvements approved by voters. As we develop projects, we will involve residents in the planning process. Information on plans and construction progress will be provided on our website so residents can see what work is planned for each location and how the referendum dollars are being spent. BUDGET IMPACT: Funding for the AVFAC project comes from the successful 2023 Parks Bond Referendum with a project budget of $8,200,000. The change order increases the contract with Terra from $5,930,936.69 to $5,981,095.69. ATTACHMENTS: 4;:A haii�ige Oiix.leiiPr II:::)ocuiii�r:eu,it( ) Terra AN i 1 ' 1 Project Name: Apple Valley Family Aquatic Center Terra Project Number: 24-834 Project Address:14421 Jonny Cakes Ridge Road Apple Valley, MN 55124 Owner/ Customer: City of Apple Valley Date: January 10, 2025 COR021: North Main Bathhouse Epoxy Scope of Work: Per the City's request they would like to replace the epoxy in the entire North Main Bathhouse (excludes the mechanical room). Please see attached quote for detailed pricing. Color selection TBD. JLG Approval Deadline-1/14/24 City Council Approval - 2/23/24 (Eric Approval 2/14/25 to be added to the council agenda due to $ amount) Cost Code Cost Code Description Vendor Name Amount 09-6700 Fluid Applied Flooring Quality Cleaning, Inc. $ 49,200.00 99-9999 Fee $ 959.00 Total: $ 50,159.00 If you have any questions, please contact Terra Construction as soon as possible so any discrepancies can be addressed. Please advise if Terra construction is to proceed with this change. This price is void if not accepted by: Schedule Impact DaXs}: OWNER SIGNATURE: DATE: Page 1 of 1 es* ITEM: 4.Q. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Change Order No. 1 to Agreement with McNamara Contracting, I nc., for Project 2024- 101, 2024 Street and Improvements and Approve Acceptance and Final Payment Staff Contact: Department / Division: Brandon Anderson, City Engineer Engineering Division ACTION REQUESTED: Approve Change Order No. 1 to agreement with McNamara Contracting, Inc., for Project 2024-101, 2024 Street and Utility Improvements, in the amount of $21,569.74 and approve acceptance and final payment in the amount of $353,747.36 for an agreement total of $2,508,714.54. SUMMARY: Change Order No.1 provides compensation to the Contractor for all necessary costs to install and remove 3" minimum clear washed rock for temporary stabilization for resident access due to weather. Attached please find the sixth and final payment for Project 2024-101, 2024 Street and Utility Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City. This final payment of $353,747.36 will close the agreement with McNamara Contracting, Inc., and result in a total construction cost of $2,499,417.50. BACKGROUND: On September 14, 2023, City Council adopted Resolution Number 2023-119, directing the preparation of plans and specifications for Project 2024-101, 2024 Street and Utility Irriprovements. On February 8, 2024, City Council adopted Resolution 2024-22, approving plans and specifications and directing receipt of sealed bids for Project 2024-101, 2024 Street and Utility Improvements. On March 28, 2024, City Council approved Resolution 2024-53 awarding agreement to McNamara Contracting, Inc. in the amount of $2,48,144.80 for Project 2024-101, 2024 Street and Utility Improvements. BUDGET IMPACT: Estimated Project Costs: Awarded Costs Final Costs: Construction Cost $2,424,144.80 $2,418,797.76 Bid Alternate #1 - Sanitary 63,000.00 59,050.00 Sewer CIPP Lining Construction Contingency Engineering, Contract Admin, Inspection, Testing, Survey Change Order No. 1 Total Estimated Cost Estimated Project Funding Sanitary Sewer Utility Water Utility Stoim Sewer Utility Road Improvement Fund Street Light Total Estimated Funding ATTACHMENTS: CII°-naiiige Oiiu eii, II:::)ocuii�rneiiit( ) 1:::::1k'i 11 IP y IDocn.xi, neir'its 281,435.00 0.00 472,155.00 495,500.00 0.00 21,569.74 $ 3,240,734.80 $ 2,994,917.50 $ 588,155.91 608,039.26 330,924.59 1,663,615.04 50,000.00 $ 3,240,734.80 545,520.50 467,123.29 287,811.84 1,644,461.87 50,000.00 $ 2,994,917.50 Owner: City of A fe Valley, 7100 W. 147th St., Appte Valley, MN 55124 Date 1211012024 Contractors McNamara Construction 16700 Ctippendate Avenue, Rosemount Minnesota 55068 Bond Company: Atlantic Speclaq Insurance Company Bond No. 800160166 CHANGE ORDER NO.1 2024 Street & Utility Improvements CITY PROJECT NO. 2024-101 The following items are deemed to be necessary to complete the project according to the Intended design. In accordance with the terms of this Contract, the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. This change order will add additional scope and quantities to the project. • Item 1 covers all necessary costs to install and remove 3" minimum clear washed rock for temporary stabilization rock for resident access due to weather. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.1 PART 4 - STREETS 1 3" MINIMUM CLEAR WASHED ROCK FOR TEMPORARY TON 791.55 $27.25 $21,569.74 STABILIZATION TOTAL PART 4 - STREETS TOTAL CHANGE ORDER 1 BASE BID $21,569.74 2024-101 CON1 & Flow Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Approved by Contractor: cNa ara Corttrcting, Inc. f Warne and Title //Iokc;- Date Approved By Public Works CITY OF APPLE VALLEY ' mu Lv"p'n,.1w uae.. na I 4GmP,'li5$01, CS ir) Brandon S. Anderson, City Engineer 01 /10125 Date cc: Contractor Bonding Company 2024-101 CON &Final $2,487,144.80 $0.00 $21, 569.74 $2,508,714.54 11 /15/2024 12/10/2024 Approved by Owner: CITY OF APPLE VALLEY Clint Hooppaw, Mayor Date Attest Christina M. Scipioni, City Clerk Date )wner: CiIX of Apple Valley, 7100 W. 147th St.., Apple Valley, MN 55124 Date: December 10, 2024 or Period: 10/31/2024 - 12/5/2024 Request No: 6 & Final .ontraclor. McNamara Contracting, Inc., 16700 Chippendale Ave, Rosemount, MN 55068 CONTRACTOR'S REQUEST FOR PAYMENT 2024 Street & Utility Improvements City Project File No. 2024-101 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 1 I Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Approved by Contractor: McNan Coalk Az 77, 10- Date Specified Contract Completion Date: November 15, 2024 2024-101 RFP 6 6 Final $ $2,487,144.80 $ 21,569.74 $ 0.00 $ $2,508,714.54 $ $2,477,847.76 $ $0.00 $ 52,499,417.50 $ $0.00 $ $2,499,417.50 $ $2,145,670.14 $ $0.00 6 & Final $ $353,747.36 Approved by Owner: CITY OF APPLE VALLEY 04 i,ru aM„o.I-. e 4irni ."h Brandon S. Anderson, City Enginecr 01 /10/25 Date Clint Hooppaw, Mayor Date Attest: Christina M. Scipioni, City Clerk Date I Contract Unit PreVieus Current Quatity Amount ESL BASE BID PART I - SANITARY SEWER I REMOVE SANITARY MANHOLE EACH I I 5185.00 11.00 0,00 11.00 $ 2,035 DD 2 REMOVE SEWER PIPE (SANITARY) LIN FT 1,900 $1-00 1825,00 0.00 1825.00 $ I'825-00 3 REMOVE SANITARY SEWER SERVICE PIPE LIN Fr 1,400- S LOO 1416.00 0,00 1416,00 S 1,416,00 9" VCP SANITARY SEWER LINING (BYPASS 4 PUMPING INCIDENTAL) LIN FT 1,003 S70,G0 99%00 7071 106971 $ 74,879-70 5 LINING SEWER LATERALS 5' EACH 12 54,750.00 12,53 0.00 12.53 S 59,517.50 6 CONNECT TO EXISTING SANITARY SEWER PIPE EACH 6 5725.00 6,00 0.00 6,00 $ 4,35000 7 8" SDR-35 PVC PIPE SEWER LIN PT 1.836 $4825 1826.00 0.00 1926.00 S 80,10450 9 4" PVC SCH, 40 SANITARY SEWER SERVICE PIPE LIN FT 1,400 531,00 1416.00 0,00 1416,00 S 43,896,00 9 OUTSIDE DROP LIN FT 2 S980,00 2.41 0100 2.41 S 2,36100 10 SANITARY SEWER CLEAN OUTINCL FORD CSTG EACH 45 $900.00 69,50 0.00 69,50 S 55,6DO 00 11 48- SANITARY MANHOLE (SAN- 1) EACH 10 %,SMGQ 10,00 0,00 10.00 $ 65,000M 12 8" x 4" PVC WYF, SCHEDULE 40 EACH 45 5160,00 31.00 GAD 31.00 S 4,960.00 PART 2-WATERMARK 13 REMOVE WATERMAIN LIN FT 2,773 5200 2670.00 0,00 2670.DO S 5,340.00 14 DUCTILE IRON Fn-MGS POUND 1,264 512.00 1391.00 0.00 1391.00 S 16,692.00 15 TEMPORARY WATER SERVICE LUMP SUM 1 $12,500,00 1.00 0,00 100 S 12,5W 00 16 B"GATE VALVE &BOX EACH 7 $4.000.00 7.00 0.00 7,00 S 211,0DO-DD 11- IN -LINE INSERTION GATE VALVE & BOX (WET 17 TAP) EACH 1 $12,000,00 1.00 0,00 1.00 S 12,WD.00 19 CONNECT TO EXISTING WATER MAIN EACH 4 S65D,00 4.00 0.00 4,00 S 2,600.00 19 HYDRANT WITH 6' VALVE AND BOX EACH 5 59,400,00 5.00 0.00 5,00 s 42,000,00 20 I'CORPORAlION STOP EACH 43 $15000 4100 0.00 43.00 S 6.450,00 21 I'CURB STOP &BOX EACH 43 152000 43,W 0.00 4100 S 22,360.00 22 FWATERMATN DUCTILE IRON CL 52 WITH V-BlO LIN FT 73 162,00 71.00 Oka 7100 $ 4,40200 23 B'WATERMAINI DUCTILE IRON CL 52 WITH V-BIO LIN FT 2,568 572.00 2643.00 0,00 2643.00 S 190,29600 24 1" TYPE K COPPER PEPE LIN Fr 1,549 534.W 1562.00 0.00 1562-00 S 53,108,00 25 VINSULATION SQ YD 71 $50.00 14.20 0.00 1420 S 710,00 PART 3 - STORM SEWER 26 REMOVE CASTING EACH 2 S) 00.OD 2,00 Oka 2.00 S 200.DD 27 15' RC PIPE SEWER DES 3006 CL V LIN Fr 708 95500 794,17 0,00 784.17 S 43,129.35 29 18" RC PEPE SEWER DES 3006 CL V LIN FT 144 962 DO 14400 0.00 144.00 S 9,929.00 29 36' RC PEPE SEWER DES 3006 CL III LIN Fr 637 $145-00 603,00 0.00 603,00 S 97,435,00 30 CONNECT TO EXISTING STORM SEWER PIPE EACH 2 5725.00 2.00 0.00 2,00 S 1,450 DD "t-ot 40-04 0" Contma Unit previous Current Quantity Amount Eat No. Item Unit Quantity Unit Price Quantity Quantity To Data To Data 31 CONNECT TO EXISTING STORM STRUCTURE EACH 2 $725 00 200 000 2.00 $ 1,450,00 32 CASTING ASSEMBLY R-3067-VB EACH 2 S1,100,00 2,00 000 200 $ 2,20000 4' DIA STORM CBMH, 8' DEEP, INCLD R-3067-VB 33 CSTG, HOPE ADJ RINGS, AND I&I BARRIER EACH 9 S3,900 00 1000 0 OD 1000 S 39,0DO.D0 5' DIA STORM CBMH, 8' DEEP, INCLD R-3067-VB 34 CSTG, HOPE ADI RINGS, AND I&I BARRIER EACH 4 $5,700,00 4.00 0.00 4,00 S 22,800.00 Y DIA STORM STMH, S'DEEP, INCLD R-1642-B 35 CSTG HDPE ADI RINGS, AND I&1 BARRIER EACH I S6,60D.00 1 00 0,00 100 S 6,600.00 2'X3' CB 8' DEEP, INCLD R-3067-VB CSTG, HOPE 36 ADI RINGS, AND I&I BARRIER EACH 7 S2,600 00 7.00 1.00 8,00 S 20,800.00 BAFFLE, INCLD R-3067-VO CSTG, HDPE ADI RINGS, 37 AND I&I BARRIER EACH i S10,000.00 0,75 0,25 100 S I0,00000 38 4' STORM MANHOLE OVERDEPTH LIN FT 1 S200.00 140 0.00 1.40 S 280 00 TOTAL PART 3-STORMSEWER ,, aa4Ill 1 '.. PART 4-STREETS 39 MOBILIZATION LUMPSUM 1 S64,00000 090 0,10 100 $ 64,000,00 40 CLEARING TREE 38 $31500 4200 0.00 4200` S 13.230.00 41 GRUBBING TREE 38 S210 00 4200 0 00 42 00 S SA20,00 42 REMOVE HYDRANT & VALVE ASSEMBLY EACH 5 S350-00 5.00 0,00 500 S 1,750.00 43 REMOVE DRAINAGE STRUCTURE EACH 12 $250.00 10,00 200 1200 S 3,000.00 44 SALVAGE SIGN EACH 7 woo 700 0.00 7.00 S 280.0D 45 REMOVE CURB STOP & BOX EACH 48 925.00 43.00 0.00 43.00 S 1,075.00 46 REMOVE GATE VALVE & BOX EACH 4 S10000 400 0.00 400 S 400,00 47 REMOVE CURB & GUTTER LIN FT 51230 S3.00 5550.,00 000 5550.DO S 16,650.00 48 REMOVE SEWER PIPE (STORM) LIN FT 860 SHOO 859.00 000 85900 S 9,44900 49 REMOVE BITUMINOUS PAVEMENT SQ YD 9,386 S3,00 9386.DO 0.00 938600 S 28,15900 50 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 1,375 SI8.00 9M.10 0.00 983.10 S 17,695.80 51 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 15 818 00 64.00 0,00 64.00 S 1,152,00 52 REMOVE CONCRETE WALK SQ FT 15,045 $I 00 14967.00 0.00 14867.00 S 14.967.00 53 SALVAGE & REINSTALL MAILBOXES LUMP SUM I S7,500.00 070 030 1.00 S 7,500.00 54 EXCAVATION - COMMON (P) CU YD 7,799 $22 00 779900 0.00 7799.00 S 171,57&00 55 EXCAVATION-SUBGRADE CU YD 225 $32.00 58512 0„00 585.12 S 18,723.84 56 SELECT GRANULAR EMBANKMENT (CV) CU YD 3,732 S22.00 373200 0.00 3732.00 S 92,10400 SELECT GRANULAR EMBANKMENT (SUBCUT 57 REPLACEMENT BACKFI,L) (CV) CC YD 225 S3100 595,12 -439 00 146.12 S 4,67584 58 STREET SWEEPER (WITH PICKUP BROOM) HOUR 20 S125,00 26,00 1200 3800 S 4,750.00 59 AGGREGATE BASE (CV) CLASS 5 TON 6,129 S17.00 6129,00 89091 7019.91 S 119,338 47 60 TYPE SP 9.5 WEARING COURSE MIX (3;C) TON 1,137 984.00 0.00 110687 1106.87 S 92,977 08 TYPE SP 9 5 NONWEARING COURSE MIXTURE 61 (3;C) TON 1,137 S84,00 1103.49 6464 1169,12 S 99,122.09 62 4' PERFORATED PE PIPE DRAIN LIN FT 200 S2.00 499 OD 000 489.00 S 97800 63 CONNECT PIPE DRAIN TO DRAINAGE STRUCTURE EACH 2 $500.00 700 000 700 S 3,500 00 64 4" PVC PIPE DRAW CLEANOUT EACH 4 S275 00 8.00 000 9.00 S 2,200 00 65 ADJUST GATE VALVE BOX EACH 2 S600.00 2.00 0.00 2 DO 3 1,200.00 202F101 RPP 5 E M W Cantract Unit Previous Carrent Quantity Amount Eat. No. Den Unit Quantity Unit Price Quantity Quantity To Date To Date 66 ADJUST FRAME AND RING CASTING EACH 3 S[,am 00 3.00 0.00 3,00 S 3,000.00 67 GEOTEXTILEFILTER TYPEV(NON-WOVEN) SQ YD 3,378 $1.00 9123.00 0.00 912300 S 9,123.00i, 68 5" CONCRETE WALK SQ FT 19,548 S9.00 21350.50 0.00 2135030 S [92,15430 69 6" CONCRETE WALK (PEDESTRIAN RAMP) SQ FT 1,080 S15.00 1038.50 0,00 1038.50 $ 15,577.50 70 CONCRETE CURE & GUTTER DESIGN B618 LIN FT 5.250 $19.00 5135.00 161.00 52%,00 S 95,32.8.DD 71 7" CONCRETE VALLEY GUTTER SQ YD 49 SI l0 00 5322 0.00 53.22 S 5,854.20 72 5"CONCRETE DRIVEWAYPAVEMENT SQ FT 14,421 $900 1155450 0.00 11554.50 S 92.436.00 73 TRUNCATED DOMES SQ FT 236 S50100 183.00 0.00 193.DO S 9,15000 74 2" PVC SCR 40 CONDUIT (IRRIGATION SLEEVE) LIN FT 352 S5,00 64.00 0.00 64.00 S 320,00 75 TRAFFIC CONTROL LUMP SUM 1 S4,000 00 0.90 DAD 1,00 S 4,000 00 76 DECIDUOUS TREE 2" CAL BR EACH 25 S72D.00 25.00 0.00 2500 S 18,00000 77 CONIFEROUS TREE 6' ITT B&B EACH 13 S720.00 0,00 2.03 2,03 S 1,46160 78 STORM DRAIN INLET PROTECTION EACH 28 9150.00 28.00 0.00 2&D0 S 4,200,00 79 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 5,470 $2,00 0.00 0.00 0.00 S 80 STABILIZED CONSTRUCTION EXIT EACH 2 $1.500.00 2.00 0.00 200 $ 3„000,00 81 FERTILIZER TYPE 3 POUND 44 S2,00 0,00 0.00 0.00 S - 82 TOPSOIL COMPOST 50/50 BLEND (LV) CU YD 1,937 $50.00 340.00 880.00 1220,00 S 61,000.D0 83 SOD, LAWN TYPE SQ YD 9,694 $9.0D 2201.00 572600 7927,00 S 71,343.00 ,TOTAL PART 4-STREETS S 1„374,121.94 ALTERNAT D N . I ($A.I'I"," Y EWER LINING) 9" VCP SANITARY SEWER LIVING (BYPASS 84 PUMPING INCIDENTAL) LIN FT 5ft S50.00 588.00 500 593.00 S 29,650.00 85 LINING SEWER LATERALS 3' EACH 8 S4,200.00 7.00 000 7.00 S 29,400.00 TOTAL ALTEWSA'TE RID NMI $ANITARY LENENG S SgAW00 TOTAL PART I-SAN[1'ARY SEWER S 403.945.5 TOTAL PART 2 - WATERMAIN S 396,459.0 TOTAL PART 3 - STORM SEWER S 244,2723 TO'TALPART4-STREET$ S i374k219 TOTAL BASE BID S 2,419,797.76 TOTAL ALTERNATE Bm NO. I (SANITARY LINING) S 59AN.00 TOTAL BASE RM + ALTERNATE BID S 2A77,847.76 3424.10 atPOA F. t PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY City Project File No. 2024-101 0 CONTRACTOR McNamara Contracting, Inc. CHANGE ORDERS No_ nato h ...a..rt — 1 12/10/2024 Stabilizing Rock for resident access $21,569.74 Total Change Orders $21,569.74 PAYMENT SUMMARY No. From Tn 1 05/31/2024 $414,843.20 $21,833.85 $436,677.05 2 /01/2024 07/01/2024 $147,876.38 $29,616.82 $592,336.40 3 rO4/25/2024 /01/2024 08/31/2024 $279,044.02 $44,303.35 $886,066.95 41111 /31/2024 10/04/2024 $510,817.32 $71,188.47 $1,423,769.39 5 10/04/2024 10/30/2024 $793,089,22 $112,930.01 $2,258,600.15 6 &Final 10/31/2024 11/29/2024 $353,747.36 $0.00 $2,499,417.50 matenai on nana $0.00 Total Payment to Date $2,499,417.50 Original Contract $2,487,144.80 Retainage Pay No. 6 & Final 0.00 Change Orders $0.00 Total Amount Earned $2,499,417.50 Revised Contract $2,487,144.80 2024-101 RFP 6 & Final es* ITEM: 4.R. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Memorandum of Agreement with Dakota County Community Development Agency for Completion of Environmental Review Record for Redwood Park (2023 Parks Bond Referendum) Staff Contact: IlDepartment / Division: Eric Carlson, Parks & Recreation Director JParks and Recreation Department ACTION REQUESTED: Approve acceptance and final payment on Memorandum of Agreement with Dakota County Community Development Agency for completion of environmental review record for Redwood Park, in the amount of $900.00 (2023 Parks Bond Referendum). SUMMARY: One of the projects planned as part of the 2023 Parks Bond Referendum is the construction of an inclusive playground at Redwood Park. Thanks to U.S. Senators Amy Klobuchar and Tina Smith and U.S. Representative Angie Craig, the City received $500,000 in federal funds from the Community Project Fund to put toward the construction of the inclusive playground. There are several requirements the City must fulfill to access these grant funds, and one of those requirements is to complete an environmental review (ER) of Redwood Park. The City entered into a Memorandum of Agreement with Dakota County Community Development Agency (CDA) for the completion of the ER required to acquire this funding. Dakota County CDA has since been working on our behalf to complete this review, which in and of itself has several specific components. As they have worked through the various components of the ER, a Phase I reconnaissance -level architectural history survey on the Area of Potential Effects (APE) was triggered, and depending on the findings of Phase I, a more detailed Phase II survey may be required. As required by the federal government, all elements of the ER must be completed and approved before the City can take any "Choice Limiting Actions," which includes signing construction contracts. Unfortunately, our tight construction schedule does not allow for us to "waif' for the ER to be completed now that a Phase I (and potentially a Phase 11) architectural history survey is required. We have explored reallocating the funding with Housing and Urban Development (HUD) and with Senator Smith. Unfortunately, the legislation is specific to the Redwood Park inclusive playground project and cannot be reallocated. The Redwood Park project will still include an inclusive playground supported by Parks Bond Referendum funds and State bonding bill proceeds. The Dakota County CDA had originally estimated the cost to complete the ER to be $3,000, the estimate was increased to $3,500, and the final cost is $4,400. The City owes the Dakota County CDA $900 as a final payment for their work on this project. BACKGROUND: For the last several years, the City of Apple Valley has worked with the community to determine the future needs and desires residents have for parks and recreation services. In November 2023, Apple Valley voters approved two separate questions in a special election, authorizing a total of $73.25 million to invest in parks, trails, natural resources, Kelley Park, Redwood Park, Hayes Arena, the Apple Valley Family Aquatic Center, the Apple Valley Community Center and Senior Center, a youth baseball/softball complex at Hayes Park, and a community pool at Redwood Park. It will take four to six years to implement the improvements approved by voters. As we develop projects, we will involve residents in the planning process. Information on plans and construction progress will be provided on our website so residents can see what work is planned for each location and how the referendum dollars are being spent. BUDGET IMPACT: Funding for this project comes from the successful 2023 Parks Bond Referendum with a project budget of $16,100,000. ATTACHMENTS: 1::::::lk'idI IP y IDocuii'rierrts Dakota County Community Development Agency 1228 Town Centre Drive, Eagan, MN 55123 Phone 651-675-4464 mdykes@dakotacda.org TO Eric Carlson Parks and Recreation Director 7100 1471" Street W. Apple Valley, MN 55124 DESCRIPTION 2024 Deposit for Environmental Review of Redwood Pool Improvements (Community Project Funding) - PAID Replenishment of Deposit - PAID 12/6/2024 Replenishment of Deposit - FINAL NOTE: Per the Memorandum of Agreement, the CDA reserves the right to request additional funds should the initial deposit of $3,000 not be enough to cover staff time to complete the environmental review. 2ND NOTE - The CDA requested an additional $500.00 for work done on the Environmental Review through November 18, 2024. 311 NOTE - The CDA is requesting an additional $900.000 for work done on the Environmental Review from November 19 - December 18, 2024. This is the final total for all work completed by the CDA. ...................................................................................................................................................................................................................................................................................................................................................................................................... TOTAL Deposit Statement Statement # CED 2024-3-AV DATE: DECEMBER 31, 2024 DUE UPON RECEIPT DEPOSIT I AMOUNT DUE $3,000.00 1 $0.00 $500.00 1 $0.00 $900.00 1 $900.00 $4,400.00 $900.00 AMOUNT DUE $900.00 Make all checks payable to Dakota County CDA, ATTN: Deb Braucks. Please include a copy of this statement with payment. es* ITEM: 4.S. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Consent Agenda Description: Approve Personnel Report Staff Contact: Department / Division: Mary Thelen, Acting Human Resources Manager Human Resources Division ACTION REQUESTED: Approve the personnel report SUMMARY: The employment actions attached to this memo are recommended for City Council approval BACKGROUND: The City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel BUDGET IMPACT: Budgeted positions ATTACHMENTS: PE.ii°soinnd I1::: eport PERSONNEL REPORT January 23, 2025 EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: City of Apple Valley Human Resources First Last Base Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Accept Full -Time, April Ehmke Resignation Police Officer Regular 1200 1/22/2025 Casual, Amber Johnson Hire Facility Attendant Seasonal 1835 $ 15.70 Hourly C-01 1/13/2025 Casual, Christina Larson -Dickson Hire Lead Instructor II Seasonal 5205 $ 20.00 Hourly C-10 1/6/2025 Accept Full -Time, Jeff Reiten Retirement Public Works Supervisor Regular 1530 1/31/2025 Accept Full -Time, Lisa Reiten Retirement Accountant I Re ular 1035 1/31/2025 The Council's approval of the Personnel Report includes the ratification of the City Administrators actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 so* es* woo* *08 Apple ITEM: COUNCIL MEETING DATE: SECTION: 4.T. January 23, 2025 Consent Agenda Description: Approve Claims and Bills Staff Contact: Department / Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: Approve claims and bills. SUMMARY: Attached for City Council review and approval are check registers for recent claims and bills. BACKGROUND: N/A BUDGET IMPACT: Check registers dated January 2, 2025, and January 8, 2025, in the amounts of $274,262.06, and $1,552,176.14, respectively. ATTACHMENTS: C; Ialin°:s ai n I[.:3lilllls Cllalims acrid I1:11l1lls a. a_ a U W o U W z = Z z M Z _ M J Z J Z M �- m in N o U ❑ LL z U LL F ❑ Z W F z LL N z O LL Ln LL O N w Of W w U m LL 0 W M N ¢ ¢ J J N � a W-. cn w W cn w N w w w w w w W W W W W W m U (n U U) U F- U U � U w 2 w w 2 w U Z U 0 z to Q w ¢ ¢ w ¢ 0 U 0 0 0 U W M ❑ z M - z z O O z - O U O D U O U O O a Q ',. 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Hold Public Hearing. 2. Adopt resolution completing vacation of a drainage and utility easement on Lot 1, Block 1, Apple Valley High School. 3. Adopt the resolution approving a site plan/building permit authorization to allow construction of an 86,621 sq. ft. activity center at Apple Valley High School located at 14450 Hayes Rd and legally described as Lot 1, Block 1, Apple Valley High School. SUMMARY: Independent School District 196 (ISD 196) has applied for a Site Plan and Building Permit Authorization to construct an 86,621 sq. ft. activity center at Apple Valley High School. This proposed addition is part of the School Board referendum passed in May 2023. All ISD 196 high schools will be constructing this addition. Apple Valley High School is located at 14450 Hayes Road in the northwest portion of the community at the intersections of Hayes Road and 140th St. to the north and Hayes Road and 145th St. to the south. The site is 75.6 acres and is the site of the high school, ball fields, a stadium, and several other school operations amenities. Apple Valley High School was originally constructed in 1976 and has had multiple significant building additions since that time. Due to limited space availability on the site, the District is proposing to construct this new facility on the far northeast side of the school on land previously used for other purposes or into the grade of the hill. The purpose of the activity center is for supplemental indoor gyms and courts. There are no new classrooms being added, and the total student body count will not increase. Due to the physical constraints of the property, this addition cannot be physically attached to the primary structure, unlike past additions. A 1,680 sq. ft. skyway will connect the two structures, essentially making them the same building. Other major site operations have not changed with this proposal. Site access remains from Hayes Road and parking counts have been increased from existing conditions. The proposed activity center will require the removal of trees adjacent to residential homes neighboring the property. Due to the project's removal of trees and proximity to residential homes, ISD 196 held an open house on the evening of December 5, 2024 from 5:00-7:00 p.m. to ensure neighboring residents were informed of the project and the tree removals. All properties within 350' were notified. Staff attended this meeting to ensure that resident concerns could be expressed to the Planning Commission. No neighboring property owners attended the event. Site Plan/Building Permit Authorization does not require a public hearing. The Planning Commission reviewed this item on December 18, 2024, no members of the public were present. The Commission, seeing no objection unanimously recommended approval of the project subject to conditions in the draft resolution. A 48" City stormwater main runs through the proposed addition and will be relocated as part of the project. The City Council is asked to hold the public hearing, and if no adverse comments are received, close the hearing and adopt the resolution completing the vacation, subject to the dedication of a new easement for the new alignment of the stormwater main. BACKGROUND: Zoning The property is zoned P (Institutional). In this zone, the required development standards for this addition are as follows: • Setbacks • Building setback along collector streets: 40' • Parking setback: 20' • Building setback adjacent to residential district: 20' • Maximum Building Coverage: 20% • Maximum Building Height (w/o CUP): 40' The proposed addition is over 169' from the residential properties to the east. The building coverage with the skyway and new addition would be approximately 10.3%. Building height varies significantly due to the building being constructed into the hill to the east. The maximum building heights are proposed to be at the west and north ends of the building at 35' 6". As the building is being built into the hill, the elevation of the east side facing the residential properties varies. The minimum height at the south end of the addition is 21' 4", and then as the building extends north, it is proposed to be 34' 8". The homes to the east of the proposed addition will not be able to view the addition from their property lines. The crest of the hill remains above the top elevation of the proposed addition. Site Plan & Parking: The site plan shows the 86,621 sq. ft. addition connecting via skyway to the northeast portion of the existing building. The primary public entrance will be at ground level adjacent to the existing arena and will require entering a secured exterior courtyard. The proposed addition will relocate or remove an existing long jump, tennis courts, and an athletics shed recently approved by the City. The primary item of note in this area is a 48" public stormwater main that will require relocation for the project to proceed. The long jump will be reconstructed between the existing building and the proposed addition. The tennis courts are being relocated, and an additional court is being added west of the building near Hayes Road where existing courts were recently constructed. The athletics shed recently approved by the City will be relocated farther south on the site and will still meet all setbacks and requirements. As noted previously, due to grades, the proposed building will connect with the existing structure via a 1,680 sq. ft. skyway. Doing so effectively makes the two buildings a single structure, which meets City Ordinance requiring one principal structure per site. An existing driveway on the north end of the site will be expanded to provide for fire access to the new activity center. The parking lot to the north of the existing building will be expanded from the existing 55-stall, non -compliant parking area into a 63-stall parking area with compliant 24' drive aisles. The interior drive to the proposed activity center will be evaluated by the Fire Marshal to ensure emergency vehicles are able to service the addition. The zoning code requires that where two-way traffic occurs, a 24' wide drive aisle is required. The design of the proposed drive aisle may shift slightly during the final review process. City Code does not provide a minimum parking count for schools. Since there will be no additional classrooms as part of the project, and the activity center will be serving the current student body, staff is comfortable with the proposed parking calculation provided by the applicant. Grading and Utilities: Due to the existing steep grades where the proposed addition will be located, the building will act as a retaining wall. An exit from the second story of the building will be located at grade on the east side of the structure, effectively burying a portion of the building into the existing hill. The City Engineer has reviewed the grading and utility plans, and their comments are included in the attached memo. Issuance of a building permit, grading activity, or utility installation shall be contingent upon the review and approval of the final grading and utility plans by the City Engineer. Elevations: The proposed primary building materials are shown to be precast concrete, brick, and prefinished metal and aluminum. The proposed brick and prefinished metal and aluminum are intended to match the existing school building materials. The precast concrete is a material that is not found on the existing building. Corners of the building are emphasized with brick materials. Brick materials are emphasized on areas of the building adjacent to the public trail to the north, the ground floor building entrance, and the areas of the building closest to the adjacent residential homes. Chapter 155.346(B)(1) of City Code states "All exterior vertical surfaces of residential, multiple residential, commercial, industrial and institutional structures of any type shall he treated as a front and have an equally attractive or same fascia. " The use of a precast concrete tip -up panel has typically been reserved for industrial projects. However, these panels have become more popular in other commercial development due to their ease of installation. The patterns, textures, and finish of this product have grown in quality in recent years. Recent examples of where they have been installed and met City Ordinance requirements include Bodega 42, Opus (industrial property), and Floor and Decor. This product requires close examination of the patterns and accent materials added to ensure that the final structure meets the aesthetic the City is attempting to achieve. In the instance of Apple Valley High School, the concrete precast panels are primarily visible on elevations which face the interior of the site, and the material is attempting to mimic the existing building materials. Staff will be working with the applicant to review the precast concrete panels for both schools to ensure they meet City standards. Tree Preservation: Due to the constrained nature of this site, 64 trees are proposed to be removed with this project, resulting in a total loss of 920 caliper inches of removal. Each tree is evaluated for their diameter and health. Code requires that 10% of the caliper inches of significant trees be replaced. Significant trees are those that are of desirable species, are healthy, and exceed 8 caliper inches in size for a deciduous tree or 6 caliper inches for a coniferous tree. The applicant is proposing to replace 37 trees, which meets the 10% of caliper inches required. These trees count toward the 2.5% means construction cost requirement for landscaping. Landscape Plan: The landscaping requirements per City Code require that institutional developments have a minimum landscaping cost of 2.5% of the estimated building construction cost based on means construction data. School and institutional -type structures require additional construction costs in comparison to typical commercial structures due to State Building Code requirements. The inflated construction cost would dramatically increase the required landscaping cost. Staff will work with the applicant to produce a "construction cost" that is comparable to similar sized commercial buildings to ensure that the 2.5% landscaping cost is a reasonable amount and is not a cost -prohibitive code provision. This practice has been done with The Legends for their private art for public viewings, Fire Station No. 2, and Police Operations projects. The activity centers are projected to have a means construction cost of over $27 million dollars with total cost to construct the buildings exceeding $30-$35 million dollars. This would result in a landscape installation requirement of over $675,000 dollars. As noted previously, staff has been working with applicant to ensure adequate landscaping is installed while ensuring that the code is not punitively cost -prohibitive. Governmental buildings, particularly those which house children, have seen increased design requirements that raise the construction cost considerably. Consistent with past practice, staff has worked with the applicant to use a more consistent cost per square foot calculation and arrived at a landscape requirement of $373,000. By Code, landscaping only includes trees and shrubs and does not include sod, grading, grass seed, or retaining walls. The Planning Commission and City Council have approved staff interpretations for other decorative improvements or environmental items to substitute landscaping on sites with limited available land. These features have included decorative concrete features (art or fountains), irrigation, decorative items such as stamped concrete, and environmental features such as solar panels and EV car chargers or native prairie grass/seed. Apple Valley High School is a fully developed site, as is evidenced by the proposed location of the activity center being constructed into a hill. The practicality of being able to install landscaping features to reach the $373,000 goal would result in tightly packed landscaping which would be difficult to maintain, does not meet best practices for tree spacing and would likely result in a less healthy landscaped area. The applicant has prepared an exhibit which demonstrates the limited areas available to install landscaping either due to the land being used, utilities, grades or the requirement for access to other areas. Landscaping is being primarily proposed in areas where trees are being removed along the hillside and northwest of the existing building. Limited landscaping is also being added around a baseball diamond on the south side of the site. To supplement the landscape requirement ISD 196 has proposed the installation of the following features: • $90,000 worth of electric car chargers • Increased tree diameter planting size when adjacent to residential properties • Native prairie grass planting in -lieu of turf • Upgraded fencing and retraining wall screening ISD 196 has also committed to the installation of photovoltaic panel arrays (solar panels) on the roof of the activity center. These features are not currently in the budget for this project. The City Council has previously approved utilizing landscape funds for site preparation to allow the future installation of electric car chargers and solar panels. As part of this project, the roof of the activity center will require extensive structural reinforcement to support the added weight of the solar panels. Staff has stated that adding the cost for this increased structural enforcement is consistent with past practices that the Planning Commission and City Council have supported and will seek guidance from the Commission and Council for this proposal. The installation of solar panels would not typically require Planning Commission review or approval, but staff can ensure the Commission is made aware of this anticipated future project. Though not part of landscaping, staff has evaluated whether the addition of solar panels to the roof of the activity center could cause additional visual impact to the surrounding properties. Most of the adjacent homes ground floors are lower than the crest of the hill which sits near the shared property line of the school and homes. This means the hill will be higher than the base home elevations, blocking much of the view of any solar panels from the back yard. The second story of homes oriented towards the activity center may have the ability to see the solar panels. However, the activity center is 107' from the nearest rear property line, the area is heavily wooded with deciduous trees and the landscape plan is proposing a series of conifer trees to allow for year-round screening once established. BUDGET IMPACT: This project is on a previously platted site and will not require park dedication or trunk sewer fees. ATTACHMENTS: Re; ,,dluifioiii [-Re,Noll u,Atioiim: u�ca III: Zoiiilh,)g I I Rlaii,) Sot Rlaii,-i Set C::::::.IIevatioiiis Devafloiiis C::::::.Ilevatioui Meimo I eii'T'no t o ii'm F:I ii-ese u,-itaio ir: CITY OF APPLE VALLEY RESOLUTION NO. 2025 - A RESOLUTION VACATING PUBLIC GROUNDS WHEREAS, pursuant to the requirements of Minnesota Statutes Chapter 412.851, the City Council of Apple Valley held a public hearing on January 23rd, 2025, with respect to the vacation of certain public grounds described in the attached Notice of Completion of Public Grounds, and WHEREAS, it appears it will be in the best interest of the City of Apple Valley and the public to vacate said grounds as such grounds are no longer needed to serve a public purpose. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: I. The vacation of the public grounds described in the Notice of Completion of Vacation of Public Grounds, attached as Exhibit A, is hereby approved, subject to the dedication of a stormwater easement as described, attached as Exhibit B. 2. The City Clerk shall present said Notice of Completion of Vacation of Public Grounds to the County Auditor and County Surveyor and then file a copy with the County Recorder pursuant to law. ADOPTED this 23rd day of January, 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk NOTICE OF COMPLETION OF VACATION OF PUBLIC GROUNDS IN THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN, that pursuant to the resolution of the City Council on January 23, 2025, the City Council of the City of Apple Valley, Dakota County, Minnesota, passed a resolution vacating the following described public grounds in Apple Valley, to -wit: ATTACHED HERETO AS EXHIBIT A Notice is further given that the vacation proceedings were completed by the City Council on the 23`d day of January, 2025. A copy of the Resolution of Vacation of Public Grounds is attached hereto as Exhibit A and incorporated herein. IN WITNESS WHEREOF, I have set my hand this 23rd day of January, 2025, as Clerk of the City of Apple Valley, Dakota County, Minnesota. (SEAL) Christina M. Scipioni, City Clerk STATE OF MINNESOTA ) ss. On this day of , 20_, before me a notary public within and for Dakota County, Minnesota, personally appeared Christina M. Scipioni, City Clerk of the City of Apple Valley, Dakota County, Minnesota, known to be the person described in and who executed the foregoing instrument and acknowledged that she executed the same as her free act and deed with the authorization and under the direction of the City Council of the City of Apple Valley, Dakota County, Minnesota. Notary Public This document drafted by: Christina M. Scipioni, City Clerk City of Apple Valley 7100 West 147th Street Apple Valley, Minnesota 55124 EXHIBIT A DESCRIPTION OF EASEMENTS TO BE VACATED PROPERTY DESCRIPTION Lot 1, Block 1, APPLE VALLEY HIGH SCHOOL, according to the recorded plat thereof, Dakota County, Minnesota. PROPOSED EASEMENT VACATION DESCRIPTION A 30.00 foot wide Drainage and Utility Easement as dedicated in the plat of APPLE VALLEY HIGH SCHOOL, according to the recorded plat thereof, Dakota County, Minnesota. The center line of said easement is described as commencing at the northeast corner of said Lot 1; thence on an assumed bearing of South 89 degrees 52 minutes 35 seconds West, along the north line of said Lot 1 a distance of 708.18 feet to the point of beginning of said center line; thence South 00 degrees 57 minutes 03 seconds West 765.61 feet; thence South 36 degrees 16 minutes 41 seconds East 447.91 feet; thence South 87 degrees 57 minutes 13 seconds East 78.17 feet; thence South 11 degrees 33 minutes 46 seconds East 157.25 feet; thence South 00 degrees 07 minutes 32 seconds East 1048.93 feet and said center line there terminating. EXHIBIT A. I EASEMENTS TO BE VACATED p l'W:Wljj'Lljb -In XljJjRjfff'$ ''I 1� jjqKrl MAU 140TH SIRE WES7' S8952J,5W 1290 /2 ar LfL 1, BLOC", Il DRAINAGE AND I UTUrY EAS,EP�117 or I 'E' FLAT E' ff VII-111 W.HIGHI�C'"L1111'1(- I . f# MO un,Iy EA 'EMEN, I�R PLAI Ol APTILE VALLEY I SCHOOL 3-R-0-S ��,A,NAGC AMU Or[(,IIY 01- Alfll!'L,�, Vl,.[,[IY M 4r 11ACAIRD ---- - --- -- NAx r AND 61 TY CA KIIIIII, ,r Y AT (r AI "I, EY HIGH GO -7 1 II I,,- N. '14 S9,% rent art Po.l ... . ..r au. ..... 0 200 400 I tl"EZE— IN FFIET SHEE'r 2 OF 2 SHEETS —,q P`W} 1, I a 11118 1',') . .. .... .. ....... .................................. . .... EXHIBIT B EASEMENTS TO BE DEDICATED PROPERTY DESCRIPTION Lot 1, Block 1, APPLE VALLEY HIGH SCHOOL, according to the recorded plat thereof, Dakota County, Minnesota. PROPOSED EASEMENT DESCRIPTION A 30.00 foot wide easement over, under and across that part of Lot I, Block I, APPLE VALLEY HIGH SCHOOL, according to the recorded plat thereof, Dakota County, Minnesota. The center line of said easement is described as commencing at the northeast corner of said Lot I; thence on an assumed bearing of South 89 degrees 52 minutes 35 seconds West, along the north line of said Lot I a distance of 708.18 feet to the point of beginning of said center line; thence South 00 degrees 57 minutes 03 seconds West 765.61 feet; thence South 36 degrees 16 minutes 41 seconds East 447.91 feet; thence South 87 degrees 57 minutes 13 seconds East 78.17 feet; thence South 27 degrees 44 minutes 48 seconds East 67.26 feet; thence South 00 degrees 07 minutes 32 seconds East 1143.46 feet and said center line there terminating. EXHIBIT B. 1 EASEMENTS TO BE DEDICATED 140r1-1 SIREE7 "S7 09'52'j5'W 12.90,12 . ...... ... N 0 70B, ray OR Ep c I BLO K )RAINAGE AND NOR 111 URI: (N LITUrY EASEWV17 rj l0r fo M 6�,,K I PER PLAT OF APPLE VALLEr RICH S0400L DRA'NAGE AND UY[LAY LASLMENT KR PtAl OF ANILL VALLEY HKt SCHIL0L COL: x` �T I C/ FIR A'OS1,J) EMUNAM AZ,D urrju rr t A"i1%WN I' 'J 5 USIANA ICE A M I Ty CA �TD L rVENT-- J�,a �i RAI Of APVILP 71, 1 r� y HIGH GGu PDNDING EASEWNI PrIN f)(X" No612)9 Denotes roposed ausvrronr arou ft 75 D72 Tota': squme feet T i15, K201 $20 4161SW2 mcw uwr q "v 0 200 400 .......................... SCALE 1 N FEET SHEET 2 OF 2 SHEETS 5542 4M JJSUNDE 24M, (F- 952 LAND SUM14MING w—sumlo.coril, CITY OF APPLE VALLEY RESOLUTION NO.2025- A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR APPLE VALLEY HIGH SCHOOL ACTIVITY CENTER ADDITION AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, institutional and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of a building permit authorization of proposed 86,621 square foot activity center addition to the existing Apple Valley High School has been request by ISD 196, on property legally described as Lot 1, Block 1, Apple Valley High School, Dakota County, Minnesota; and WHEREAS, the Apple Valley Planning Commission reviewed the development plans and recommended approval at its regular meeting on December 18, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for Apple Valley High School Activity Center Addition is hereby authorized, subject to all applicable City Codes and standards, and the following conditions: 1. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. Construction shall occur in conformance with the site plan dated December 4, 2024, including parking lot paving and a non -surmountable concrete curb and gutter. Construction shall occur in conformance with the landscape plans dated December 4, 2024 (including sodded/seeded public boulevard area up to each street curbline); subject to submission of a detailed landscape planting price list for verification of the City's 21/z% landscaping requirement at the time of building permit application. 4. Construction shall occur in conformance with the elevation plans dated January 9, 2025. 5. The dedicated stormwater easement as described in Exhibit A (attached) shall be executed by ISD 196 and recorded with Dakota County at ISD 196's expense prior to issuance of the building permit. 6. Subject to all conditions noted in the City Engineer's memo dated December 13, 2024, on file with the City. 7. Subject to all conditions noted in the Building Official's memo dated October 21, 2024, on file with the City. 8. Subject to all conditions noted in the Fire Marshal's memo dated December 12, 2024. 9. All necessary mechanical protrusions visible to the exterior shall be screened or handled in accordance with Section 155.346 (3) (a) (b) of the city code. 10. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 11. Infiltration areas shall be constructed in conformance with the City standards and the property owner shall execute a maintenance agreement or other suitable agreement to be filed with the deed that ensures the perpetual maintenance of infiltration areas. 12. Site and building lighting shall consist of downcast, shoebox lighting Mures or wallpacks with deflector shields which confines light to the property and shall be installed in conformance with Section 155.353 of the city code. 13. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the erection of any signs. 14. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays during the hours of 8:00 a.m. to 5:00 p.m. 15. Prior to issuance of a building permit, a construction staging and construction personnel parking plan shall be submitted and approved by the City. 16. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 17. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 18. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this day of , 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk Exhibit A DESCRIPTION OF EASEMENT PROPERTY DESCRIPTION Lot 1, Block 1, APPLE VALLEY HIGH SCHOOL, according to the recorded plat thereof, Dakota County, Minnesota. PROPOSED EASEMENT DESCRIPTION A 30.00 foot wide easement over, under and across that part of Lot 1, Block 1, APPLE VALLEY HIGH SCHOOL, according to the recorded plat thereof, Dakota County, Minnesota. The center line of said easement is described as commencing at the northeast corner of said Lot 1; thence on an assumed bearing of South 89 degrees 52 minutes 35 seconds West, along the north line of said Lot 1 a distance of 70 8. 18 feet to the point of beginning of said center line; thence South 00 degrees 57 minutes 03 seconds West 765.61 feet; thence South 36 degrees 16 minutes 41 seconds East 447.91 feet; thence South 87 degrees 57 minutes 13 seconds East 78.17 feet; thence South 27 degrees 44 minutes 48 seconds East 67.26 feet; thence South 00 degrees 07 minutes 32 seconds East 1143.46 feet and said center line there terminating. EXHIBIT A. I 1407-H STREEr WEST .589*.%�'J,5W 1290.12 or 1-07 WoIx I DRAINAU m& UTIHI� I SCM1 N 3LOCK I I0 "L 1D' ALE 'VALI FY NfGH SCHOU —DRAINAGE APO 'J',IL r� I AllMEN I PIR RIlAlr oF M4M, VAUCY HIGH ,Cl, 0M ...... ...... ... . ... ........ .. WKAW IA� HROM S `11RCI' rO rASTWW'PG NO 2117 413 3 . ......... PRCPOr.r) DRAINAGE r) ANUnn?y ll . .......... ... . DAA AND UNL� I I LASULN I rl'F " PI A OF A)'FLF VALlf Y HIGH We ase—t —'a 75,072 lotol Sq"o,e foot llll',r Xl, UK WD R DOC NO Kf2lu D 200 400 CALF IN 1: Il T SHEET 2 OF 2 SHEETS VB)WM 5 Apple Valley High School 14450 Hayes Road Zoned "P" Institutional 000 0000 ..... 0000 009, Apple 0 200 400 Feet Valley ' ' ' 0 'Z' H-8 Joe -­20, 0 mj ch w DAL M ul : }}} \\\\} �} / � /�\ / \ LD 0 'Z' H-8 Joe -­20, 0 mj ch w DAL :}}} \\\\} ,}} LD 0 'Z' H-8 Joe -­20, 0 ch w DAL ------------- .2 RIM gill oc IC[ §): \ �:�� § mod 0 z cc z 0 X, -­20, ch w < DAL 2 2 2 2 2 2 2 2 2 2 2 2 2 2 � ,� \\ . . . �62 zit > m oc 0x TH Meemj cc 0 -­20, 'a.. 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DAL Zed rn -JE / \) m� � \ /\ \ \ \�} � , r4 � ------------- ZZ ------------ 00 (n Z5 zo --------- LU o z z Lu LU X: z a 02 w LU Z E2 5 E L) _j w ------------ z 2 r�. w W I- z w I I 000 0000 *sees 0000 000, City of Apple Valley TO: Alex Sharpe, Planning and Economic Development Specialist FROM: George Dorn, Chief Building Official DATE: October 21, 2024 SUBJECT: Apple Valley High School Additions and Renovations MEMO Building Inspections • Submit plans to Minnesota Department of Labor, Plumbing Division for review of proposed plumbing, sanitary and storm design. All inspections and permits for plumbing, sanitary and storm shall be conducted under the State of Minnesota Plumbing Division. • Geotechnical report boring log and Special Inspector Agreement is required prior to permit and soil corrections on site. • Pedestrian walkway must meet requirements of Section MSBC 3104. • Peer review of storm shelter (ICC 500, Section 106.1.1) • Structural observations of storm shelter (ICC 500, Section106.4) TO: FROM: DATE: SUBJECT Alex, Apple Valley Fire Department Alex Sharpe- Planner Brian Kilmartn, Fire Marshal 12Ih December, 2024 14450 Hayes Road- Apple Valley High School Points to be sure are corrected on the upcoming Activity Center construction MEMO City of Apple Valley - The North entrance to the property will be come the access point for public safety to the new activity center. This access point will need to meet access requirements from the Hayes Road all the way to the turn around point at the far South end. As a reminder to the applicant there is the requirement that the appropriate turn around be installed per the MSFC detailed in appendix D. - This new building will be required to have its own stand-alone address and necessary way finding signage from Hayes Road. - Ground level access to the building. - Its own independent Fire Suppression (to include the sky -way between buildings) and Addressable Fire Alarm System. Brian Kilmartin Fire Marshal 952-953-2680 h1- a.ok m...i.ii ...:plevalleytire.org 000 0000 0000 0*M CITY OF Apple Valley MEMO Public Works TO: Alex Sharpe, AICP, City Planner FROM: Evan Acosta, Assistant City Engineer DATE: December 12, 2024 SUBJECT: Apple Valley High School Site Plan Review per plans submitted 12/4/2024 (updated 12/11/2024) Alex, The following are comments regarding the Apple Valley High School Preliminary Plans submitted December 4, 2024 (updated December 11, 2024). Please include these items as conditions to approval. General 1. All work and infrastructure within public easements or right of way shall be to City standards. • A Record plan asbuilt will be required for the relocation of the public storm sewer in a format acceptable to the City Engineer. 2. Provide a narrative of how the buildings will be constructed and any impacts. The narrative shall include the following: a. Shoring (if applicable) b. Material Storage. C. Haul routes to and from the site. d. Phasing 3. No construction work shall begin prior to a preconstruction meeting conference with a Public works and a Building Inspections representative. 4. Provide a copy of the approval letter from the Department of Labor and Industry (DOLI) prior to construction. 5. Public Works Department (952-953-2400) shall be notified a minimum of 48 hours for any required water main shutdowns and/or connections. 6. A stormwater maintenance agreement will be required for the private basin and underground stormwater tanks. 7. Plans should include reference to all used City of Apple Valley standard detail plates. All Standard detail plates should be shown in the details section of the plans. 8. No trees will be permitted in public easements. 9. Final plans shall be signed by a licensed professional engineer in the state of Minnesota. • Final plans shall have a cover sheet Permits 10. Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution Control Agency, Met Council, and any other required permits prior to construction. Site 11. Department of Labor and Industry (DOLI) shall review private utilities. 12. A right of way permit will be required for all work within public easements or right of way. 13. A Natural Resource Management Permit (NRMP) will be required prior to any land disturbing activity commences. 14. The applicant will be subject to the requirements of the State NPDES Construction Storm water Permit. The applicant must provide proof of permit. 15. Include Auto turn drawing for service and emergency vehicles entering and leaving the site. 16. Provide a traffic memo has showing that the proposed addition does not increase the site's daily use or traffic count during regular school hours. Additional traffic is to be expected to the proposed addition on off-peak times such as weekends. 17. The pavement section for public roadways shall match existing roadways and be shown on the plans. 18. Show the location of manholes and gate valves and hydrants on the site plan. 19. Show existing easements on the site/grading and utlity plans. Permanent structures are not allowed in drainage and utility easements or private storm water facilities. 20. Signage Plan and details should be included on site plan (i.e. pedestrian crossing signage, ADA, directional signs, no parking, buffer/storm water signs, no snow storage in storm water basins, etc...) for review 21. All retaining walls over 48" from bottom of footing to the top of wall shall be designed and certified by a structural engineer and submitted to building inspections for final approval. Retaining walls over 4' will require a fence above the wall. Provide additional details and/or specifications for retaining wall block. Retaining walls shall be privately owned and maintained. Retaining walls are not allowed in drainage and utility easements without an approved encroachment agreement. • The retaining wall shown on sheet C1.02 shall be moved slightly west such that the majority of the retaining wall is outside of the drainage and utility easement. 22. Submit a Storm water Management Checklist. The checklist can be found on the City's website at https://www.citvofapplevalley.org/DocumentCenter/View/16258/Proiect- Submittal-Checklist Fillable Gradine & Drainaee Plan 23. Final Storm Water Pollution Prevention Plan (SWPPP) shall be included with plans and shall be reviewed and approved by City Engineer. 24. Final Grading Plans shall be reviewed and approved by City Engineer. 25. Provide the overall site composite Curve Number (CN) along with the impervious % on the area tabulation. Storm Sewer 26. Final locations and sizes of Storm Sewer shall be reviewed with the final construction plans and approved by City Engineer. 27. Storm Sewer Calculations have been provided and shall be reviewed with the final construction plans and approved by City Engineer. 28. Provide pretreatment device/s, such as a SAFL Baffle or approved equal and sump prior to discharging into the public storm sewer in an additional separate MH. Sump structures as shown in City "Catch Basin Manhole with Sump" detail STO-5S. Any sumps shall be privately maintained and routinely cleaned as the accumulated sediment will be from the private parking lots and roadways. • Structures CB 304 and MH 101 should have sumps 29. Storm sewer within right of way and public drainage and utility easement for purposes of connection to public infrastructure shall be reinforced concrete pipe and meet all City standards. Sanitary Sewer and Water main 30. Final locations and sizes of Sanitary Sewer and Water main shall be approved by City Engineer. 31. Final filtration basin and underground storage details shall be approved by the City Engineer. 32. All water mains located within right of way and public easements for purposes of connection to public infrastructure shall be ductile iron pipe and meet all City standards. 33. Identify Irrigation service location(s) if applicable per SER-4. 34. Domestic water and fire service shall be split outside the existing building and the valves shall be located 1.5 times the height of the building away from the building or placed in location readily accessible per City of Apple Valley standard detail plate SER-6. Landscape and Natural Resources 35. Applicant will be required to obtain a Natural Resources Management Permit (NRMP). 36. According to the tree preservation component (TPC) of the NRMP, located in Chapter 152.16 of City Code, the TPC shall identify and require tree protective measures, including protective fencing around the outer edge of the critical root zone of all significant trees to prevent sedimentation, trenching, stockpiling, soil compaction or any other root damaging activity within the critical root zone of any trees. Based on these criteria, please identify and label all trees to be protected during construction. 37. Plan set must include tree protection detail plate for trees being preserved. 38. Tree planting plan must follow 15-10-5 diversity rule. 39. NRMP will remain open until establishment of native seed mix in infiltration basin. Native seed mixes may take 2-3 years to establish. Plug planting is encouraged to mitigate timeline. 40. Planting of maple species is highly discouraged due to severe overplanting, please consider alternative species. 41. Applicant shall obtain a MPCA Construction Stormwater Permit and submit a SWPPP for sites disturbing over 1 acre. 42. A stormwater maintenance agreement will be required for the proposed stormwater features. The agreement must be recorded on the property. 43. Applicant should provide detail on snow storage locations. 1/24/2025 Apple Valley High School 14450 Hayesa' Vacation & Site Plan/Building Permit City Council AppValley 7 1 1.Vacation of drainage and utility easement. 2.Site plan and building permit authorization for a 86,621 square foot activity center addition to the existing Apple Valley High School. I AppValley In 1/24/2025 1/24/2025 5 lok I NET AppValley 3 1/24/2025 I� I� I Overall F M Site Plan I" e o I. U AppVa11ey 4 1/24/2025 AppValley I soma Apple Valley 10 5 1/24/2025 11 12 1/24/2025 13 14 7 1/24/2025 Landscape, Plan d- J� Coniferous Trees 52 Of Deciduous Tree 117 (large) Deciduous Tree 12 (small) Shrubs 45 Perennials 13 15 16 i N 0, -1 11 t -Mwy! rl 7� II kI A Pplalle, 8 1/24/2025 17 18 1/24/2025 19 Aft WX ._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._._.. APPVelley 10 '���1� 14 s 1/24/2025 Rendering From S/W I I � ����/�//�ij�/ ������ �� Apple ey 23 Interior Layout - Lower Level — I, ,�— """ 5 E'llUIREC'NOT 4C7VAL MOTH P' AC TUAL MOTH .,,F, REQUIRED MDTM JU A4 Z11-7-n-- OCUP,F11C USED FOP, BUILDING #8 TUALVIIOTH 7111S FAL�5PPIII�AO M LeV AN T �'FIE LIMA,. CV JTP UC. TJOI J 4 1 OUPTS 9 1 �S FF EAS �M 1 1-0 1 E OMMA � �c PEOUIRE, NVI I-CH111 S, M OCCUPINTS A C%AL AIDTH Q ACTUAL N107H '2' 24 Appi V.e 11 ey 11PA 1/24/2025 25 Interior Layout - Upper Level _ .. /., i ''u BUILDING #8 uv rw" xvmsmeeaxu 1 a 4 � � ma C..i���. APP e .... Valley II 13 1/24/2025 1. Conduct public hearing for vacation of drainage and utility easements. 2. Adopt resolution completing vacation of drainage and utility easement as described in Exhibit A. 3. Adopt resolution approving a site plan/building permit authorization to allow construction of an 86,621 sq. ft. activity center addition at Apple Valley High School located at 14450 Hayes Road and legally described as Lot 1, Block 1, Apple Valley High School. aaam; AppVa11ey 27 AppValley FM It! 1/24/2025 ffzm 0=0 IT. - ---------- - App"..Il.y 15 es* ITEM: 5.13. we** *06 Apple COUNCIL MEETING DATE: January 23, 2025 Valley SECTION: Regular Agenda Description: Eastview High School Activity CenterAddition and Vacation of Drainage and Utility Easement at 6200 140th Street West Staff Contact: Department / Division: Sydnee Stroeing, Associate Planner Community Development Department Applicant: Project Number: I S D 196 PC24-19-B Applicant Date: 11/20/2024 60 Days: 1/19/2025 11120 Days: 3/20/2025 ACTION REQUESTED: 1. Hold Public Hearing. 2. Adopt resolution completing vacation of a drainage and utility easement as described in Exhibit A (attached). 3. Adopt the resolution approving a site plan/building permit authorization to allow construction of an 84,700 sq. ft. activity center addition at Eastview High School located at 6200 140th Street West and legally described as Lot 1, Block 1, High School Four 2nd Addition. SUMMARY: For your consideration is a request by ISD 196, for approval of a site plan/building permit authorization to allow construction of an 84,700 sq. ft. addition for an activity center at the existing Eastview High School (EVHS) located at 6200 140th St W. The existing site consists of a 57.09-acre parcel with the existing school located in the north central area of the property. There are also existing parking lots (3), ball fields, courts, and a stadium. The proposal would add an activity center with gym space, multipurpose rooms, and a walking deck. No classrooms are created as part of this addition and the total student body count will not increase based on this addition. The activity center is proposed to be located in the northwest corner of the property. There will be a new parking lot serving the addition that includes 74 stalls. The Planning Commission reviewed this request at the December 18, 2024, meeting. The Commission voted 5-0 to recommend approval of the proposed activity center addition subject to the conditions listed in the draft resolution, attached hereto. There are existing water and storm utilities, as well as a drainage and utility easement, in the area of the proposed addition. The existing utilities will be removed and replaced to accommodate the activity center addition and other site improvements. Vacation of the existing easement has been requested as part of this project. The on -site utilities are private so no new easements will be dedicated. The City does not require easement over private utilities; having a public easement over private utilities causes confusion on who they belong to and who is responsible for future maintenance. The hearing notice was distributed to area utility companies to review whether they have services within the easement area. Any concerns may be identified at the public hearing. No comments or concerns have been received to date. The City Council is asked to hold the public hearing, and if no adverse comments are received, close the hearing and adopt the resolution completing the vacation. BACKGROUND: Zoning: The property is zoned P (Institutional). In this zone, the required development standards for this addition are as follows: • Setbacks • Building setback along collector streets: 40' • Parking Setback: 20' • Maximum Building Coverage: 20% • Maximum Building Height (w/o CUP): 40' The proposed addition is shown to meet both building and parking setbacks with a 50' building setback line (where 40' is required) and 20' parking setback line noted on the submitted plans. The building coverage of the entire property will be approximately 9%. The building height will be up to 35' 2". Site Plan & Parking: The site plan shows the 84,700 sq. ft. addition near the corner of 140th St W and Flagstaff Ave. An existing landscaped area as well as 69 parking stalls will be removed for construction of the addition. There will be no new street access as part of the project. Access to the activity center will come from existing driveways off of 140th St W and Flagstaff Ave. Other site improvements include a filtration basin in the northeast area of the site, parking lot maintenance, and a landscaped walking plaza area near the main entrance of the school. A 74-stall parking lot will be constructed just west of the activity center. With the removal of 69 spaces, the net parking count for the entire site will be 734 stalls. This is an increase of five parking spaces from the existing count of 729 stalls. City Code does not provide a minimum parking count for schools. Since there will be no additional classrooms as part of the project, and the activity center will be serving the current student body, staff is comfortable with the proposed parking calculation provided by the applicant. Grading and Utilities: The City Engineer has reviewed the grading and utility plans, and his comments are included in the attached memo. Issuance of a building permit, grading activity, or utility installation shall be contingent upon the review and approval of the final grading and utility plans by the City Engineer. Elevations: The proposed primary building materials are shown to be precast concrete, brick, and prefinished metal and aluminum. It appears that the proposed brick and prefinished metal and aluminum will match the existing school building materials. The precast concrete is a material that is not found in the existing building. Chapter 155.346(B)(1) of City Code states "All exterior vertical surfaces of residential, multiple residential, commercial, industrial and institutional structures of any type shall be treated as a front and have an equally attractive or same fascia". The precast concrete product requires close examination of the pattems and accent materials added to ensure that the final structure meets the aesthetic the City is attempting to achieve. In the case of EVHS, precast concrete materials are primarily visible along the west and north elevations, and the material is attempting to mimic the existing school building materials. The brick material that matches the existing school is primarily focused on the corners of the addition. The Planning Commission had no concerns with the proposed materials. Landscape Plans: The landscaping requirements per City Code require that institutional developments have a minimum landscaping cost of 2.5% of the estimated building construction cost based on Means Construction Data. School and institutional type structures require additional construction costs, in comparison to commercial structures, due to State Building Code requirements. The inflated construction cost would drastically increase the required landscaping cost. Staff will work with the applicant to produce a "construction cost" that is comparable to similar sized commercial buildings to ensure that the 2.5% landscaping cost is a more reasonable amount and is not a cost -prohibitive code provision. This was similarly done with the Fire Station No. 2 project, Police Operations project, and The Legends. The activity centers are projected to have a means construction cost of over $27 million with total cost to construct the buildings exceeding $30-$35 million. This would result in a landscape installation requirement of over $675,000. As noted previously, staff has been working with applicant to ensure adequate landscaping is installed while ensuring that the code is not punitively cost -prohibitive. By code, landscaping only includes trees and shrubs and does not include sod, grading, or retaining walls. Staff has interpreted code to allow for other features in the past, such as decorative concrete features, irrigation, decorative items such as stamped concrete, and environmental features such as solar panels and EV chargers or native prairie grass/seed. Staff will continue to work with the applicant to incorporate environmental features into the site and building design. To supplement the landscape requirement, ISD 196 has proposed the installation of the following features: • Electric vehicle chargers. • Increased tree diameter planting size when adjacent to residential properties. • Upgraded fencing and retaining wall screening. • Structural reinforcement of roof to prepare for solar panel installation in the future. • Increased irrigation. The removal plans show approximately 40 (+/-) trees being removed across the entire school property. About 18 of those trees will be removed in the construction area of the activity center. The proposed landscaping plan shows the planting of approximately 51 coniferous trees, 68 large deciduous trees, 32 small deciduous trees, as well as a variety of shrubs, perennials, and grasses. There will be a net increase of approximately 111 (+/-) trees to the site. BUDGET IMPACT: N/A ATTACHMENTS: C eSollu fibir': Re dIL410111 1.....ocafioii'i Il ia: p ouiliuig II a: p Meii' no C.:laiii Set C:::::: eva lioiiis Bevafloiiis l eii-r`oo Ieimo Pii-e,seu'ita ioirn CITY OF APPLE VALLEY RESOLUTION NO. 2025 - A RESOLUTION VACATING PUBLIC GROUNDS WHEREAS, pursuant to the requirements of Minnesota Statutes Chapter 412.851, the City Council of Apple Valley held a public hearing on January 23"', 2025, with respect to the vacation of certain public grounds described in the attached Notice of Completion of Public Grounds, and WHEREAS, it appears it will be in the best interest of the City of Apple Valley and the public to vacate said grounds as such grounds are no longer needed to serve a public purpose. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. The vacation of the public grounds described in the Notice of Completion of Vacation of Public Grounds, attached, is hereby approved. 2. The City Clerk shall present said Notice of Completion of Vacation of Public Grounds to the County Auditor and County Surveyor and then file a copy with the County Recorder pursuant to law. ADOPTED this day of , 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk NOTICE OF COMPLETION OF VACATION OF PUBLIC GROUNDS IN THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN, that pursuant to the resolution of the City Council on 2025, the City Council of the City of Apple Valley, Dakota County, Minnesota, passed a resolution vacating the following described public grounds in Apple Valley, to -wit: ATTACHED HERETO AS EXHIBIT A Notice is further given that the vacation proceedings were completed by the City Council on the day of , 2025. A copy of the Resolution of Vacation of Public Grounds is attached hereto as Exhibit A and incorporated herein. IN WITNESS WHEREOF, I have set my hand this day of 20, as Clerk of the City of Apple Valley, Dakota County, Minnesota. (SEAL) Christina M. Scipioni, City Clerk STATE OF MINNESOTA ) ss. On this day of , 20, before me a notary public within and for Dakota County, Minnesota, personally appeared Christina M. Scipioni, City Clerk of the City of Apple Valley, Dakota County, Minnesota, known to be the person described in and who executed the foregoing instrument and acknowledged that she executed the same as her free act and deed with the authorization and under the direction of the City Council of the City of Apple Valley, Dakota County, Minnesota. Notary Public This document drafted by: Christina M. Scipioni, City Clerk City of Apple Valley 7100 West 147th Street Apple Valley, Minnesota 55124 EXHIBIT A DESCRIPTION OF EASEMENTS TO BE VACATED PROPERTY DESCRIPTION Lot 1 and Lot 2, Block 1, High School Four 2nd Addition, according to the recorded plat thereof, Dakota County, Minnesota. PROPOSED EASEMENT VACATION DESCRIPTION Drainage and Utility Easements as dedicated in the plat of High School Four Addition, also dedicated and depicted on High School Four 2nd Addition, according to the recorded plats thereof, Dakota County, Minnesota, described as commencing at the northwest corner of said Lot 1, Block 1, High School Four 2nd Addition; thence on an assumed bearing of South 89 degrees 51 minutes 19 seconds East, along the north line of said Lot 1 a distance of 524.12 feet; thence South 00 degrees 08 minutes 27 seconds East 10.00 feet to the point of beginning of the easement to be described; thence continuing South 00 degrees 08 minutes 27 seconds East 133.60 feet; thence South 33 degrees 48 minutes 52 seconds West 177.98 feet; thence South 00 degrees 20 minutes 36 minutes West 115.46 feet; thence South 89 degrees 39 minutes 24 seconds East 25.00 feet; thence South 00 degrees 20 minutes 36 minutes West 20.00 feet; thence North 89 degrees 39 minutes 24 seconds West 25.00 feet; thence South 00 degrees 20 minutes 36 minutes West 451.67 feet; thence South 89 degrees 39 minutes 24 seconds East 52.50 feet; thence South 00 degrees 20 minutes 36 minutes West 20.00 feet; thence North 89 degrees 39 minutes 24 seconds West 52.50 feet; thence South 00 degrees 20 minutes 36 minutes West 28.89 feet; thence South 89 degrees 49 minutes 35 seconds East 669.64 feet; thence North 00 degrees 04 minutes 58 seconds West 42.86 feet; thence South 89 degrees 55 minutes 02 seconds West 10.00 feet; thence North 00 degrees 04 minutes 58 seconds West 20.00 feet; thence North 89 degrees 55 minutes 02 seconds East 10.00 feet; thence North 00 degrees 04 minutes 58 seconds West 243.56 feet; thence North 15 degrees 49 minutes 33 seconds West 107.32 feet; thence South 83 degrees 27 minutes 43 seconds West 126.21 feet; thence South 87 degrees 49 minutes 29 seconds West 44.18 feet; thence North 02 degrees 10 minutes 31 seconds West 20.00 feet; thence North 87 degrees 49 minutes 29 seconds East 43.42 feet; thence North 83 degrees 27 minutes 43 seconds East 125.67 feet; thence North 04 degrees 11 minutes 59 seconds East 136.37 feet; thence North 40 degrees 51 minutes 51 seconds West 67.37 feet; thence North 86 degrees 57 minutes 03 seconds West 65.68 feet; thence North 03 degrees 02 minutes 57 seconds East 20.00 feet; thence South 86 degrees 57 minutes 03 seconds East 59.35 feet; thence North 00 degrees 12 minutes 55 seconds West 62.47 feet; thence North 89 degrees 47 minutes 05 seconds East 20.00 feet; thence South 00 degrees 12 minutes 55 seconds East 69.36 feet; thence South 40 degrees 51 minutes 51 seconds East 76.84 feet; thence North 00 degrees 04 minutes 58 seconds West 346.17 to a point 10.00 feet south of the said north line of Lot 1; thence South 89 degrees 51 minutes 19 seconds East, parallel with said north line of Lot 1 a distance of 20.00 feet; thence South 00 degrees 04 minutes 58 seconds East 608.81 feet; thence South 15 degrees 49 minutes 33 seconds East 49.53 feet; thence South 74 degrees 10 minutes 27 seconds West 13.96 feet; thence South 00 degrees 04 minutes 58 seconds East 292.81 feet; thence South 89 degrees 49 minutes 35 seconds West 689.90 feet; thence South 00 degrees 20 minutes 36 seconds West 355.28 feet; thence North 89 degrees 39 minutes 24 seconds West 65.00 feet; thence North 00 degrees 20 minutes 36 seconds East 88.10 feet; thence South 82 degrees 17 minutes 25 seconds West 56.52 feet; thence North 07 degrees 42 minutes 35 seconds West 20.00 feet; thence North 82 degrees 17 minutes 25 seconds East 59.35 feet; thence North 00 degrees 20 minutes 36 seconds East 355.47 feet; thence South 84 degrees 41 minutes 01 second West 125.86 feet; thence North 05 degrees 18 minutes 59 seconds West 20.00 feet; thence North 84 degrees 41 minutes 01 second East 127.84 feet; thence North 00 degrees 20 minutes 36 seconds East 167.28 feet; thence North 89 degrees 14 minutes 45 seconds West 126.89 feet; thence North 00 degrees 45 minutes 15 seconds East 20.00 feet; thence South 89 degrees 14 minutes 45 seconds East 126.74 feet; thence North 00 degrees 20 minutes 36 seconds East 553.87 feet; thence South 89 degrees 51 minutes 19 seconds East 142.90 feet; thence North 00 degrees 08 minutes 27 seconds West 102.77 feet to a point 10.00 feet south of the said north line of Lot 1; thence South 89 degrees 51 minutes 19 seconds East, parallel with said north line of Lot 1 a distance of 20.00 feet to the point of beginning. f) W Fn Z =_/ U W CO w W °§ 0 z a n Q}W-0IILL a z cr- J a C1 � :x u.0 O4: c 3'yVOAAA, I0,OS 10r .NN t9z����� M ,6I, Ilq�6s3N r oo'osz I„ is s0�ON I 00 _ 0001 a, 1 41�/.I 4,6f s Ln Oe M„8,40 6r7N \7 gc v �`r bCJ 4''kj�'� !� y Y ♦ 1 *ca l O in z�� I LIa Isro1f�zmEJr�. r s v �o f7NL �JfIC>.1 14bGiiJ 70� a 00471 0�„� �, ?Il10,1 IlYOI� 1 oU d J �J p t �tr r 00 01DO �•., ? CA IN INfl :V3 ALI If1 — vci 7 e, �, f� „p v -Y 4,7Ntl 90vmvIIll (p � I W �a J CITY OF APPLE VALLEY RESOLUTION NO.2025- A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR EASTVIEW HIGH SCHOOL ACTIVITY CENTER ADDITION AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, institutional and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of a building permit authorization of proposed 84,700 square foot activity center addition to the existing Eastview High School has been request by ISD 196, on property legally described as Lot 1, Block 1, High School Four 2nd Addition, Dakota County, Minnesota•, and WHEREAS, the Apple Valley Planning Commission reviewed the development plans and recommended approval at its regular meeting on December 18, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for Eastview High School Activity Center Addition is hereby authorized, subject to all applicable City Codes and standards, and the following conditions: 1. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. Construction shall occur in conformance with the site plan dated December 13, 2024, including parking lot paving and a non -surmountable concrete curb and gutter. 3. Construction shall occur in conformance with the landscape plans dated December 13, 2024 (including sodded/seeded public boulevard area up to each street curbline); subject to submission of a detailed landscape planting price list for verification of the City's 2V2% landscaping requirement at the time of building permit application. 4. Construction shall occur in conformance with the elevation plans dated November 20, 2024. 5. Subject to all conditions noted in the City Engineer's memo dated December 13, 2024, on file with the City. 6. Subject to all conditions noted in the Building Official's memo dated October 21, 2024, on file with the City. 7. All necessary mechanical protrusions visible to the exterior shall be screened or handled in accordance with Section 155.346 (3) (a) (b) of the city code. S. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 9. Infiltration areas shall be constructed in conformance with the City standards and the property owner shall execute a maintenance agreement or other suitable agreement to be filed with the deed that ensures the perpetual maintenance of infiltration areas. 10. Site and building lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confines light to the property and shall be installed in conformance with Section 155.353 of the city code. 11. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the erection of any signs. 12. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays during the hours of 8:00 a.m. to 5:00 p.m. 13. Prior to issuance of a building permit, a construction staging and construction personnel parking plan shall be submitted and approved by the City. 14. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 15. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 16. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this th day of , 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk EVHS Activity Center Location Map 6200 140th St West Subject Property ... 0000 *fee* •r0• *00 Apple 0 200 400 Feet Valley ` ' ' EVHS Activity Center Zoning Map 6200 140th St West Subject Property ... 0000 *fee* •r0• *00 Apple 0 200 400 Feet Valley ` ' ' 3300 Fernbrook Lane • Real People. Real Solutions. TRAFFIC MEMORANDUM Date: November 20, 2024 To: City of Apple Valley From: Bolton & Menk, Inc. Subject: Eastview High School Activity Center Addition and Renovation Traffic Wold Architects and Engineers Project No.: OV1.131819 To whom it may concern, Suite 300 Plymouth, MN 55447 Ph: (763) 544-7129 Bolton-Menk.com The Eastview High School Activity Center Addition will be at the northwest corner of the existing school building. It requires an existing drive aisle to be re-routed, which connects the north parking lot and the existing northwestern parking lot. The activity center will not increase the site's daily use nor traffic count during the standard school day. The activity center is expected to be utilized more frequently in the evenings and weekends, outside of peak drop-off or pick-up times. It is necessary to remove existing parking stalls in the existing northwest parking lot. A proposed parking lot is planned to the west of the addition, thus not reducing the current number of available parking stalls on -site. As shown in Exhibit A, the relocated drive aisle, which serves as a necessary fire access route, will have vehicular gates closed throughout the day. The vehicular gates will be open after peak pick-up times and prior to peak drop-off times. The gates are proposed to increase pedestrian safety, avoid congestion during daily peak events, and prevent drivers from shortcutting the School's drop-off and pick-up strategy. The lock on these gates are not of concern for the Fire Department, should they need to gain access when closed. 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LU 0 z LL ry r-) 1 toZ-,t �ONo r � N >< O Uzw 2iLU Go Qo zZ JOB QF- LL ry 2Qo fq w H z Zw W U 0� z> W �- d c, wQ oU) z= w (n Z O Q w J W H W 2 H O z O H Q w J W 2 H O z z O Q w J w H Cn Q w H Cy O z w O 0 x z O z O z U�wO LULu3:z H L L J W W Q� x O J O x U x U x U xif Q~CDF FJWpLLI 0 Q Q Q UmC)W� 0 O OO �ZQU)U UU)p0FF J N M 2'LL<LU m H U U U QOu�U wXLZ_j H w 2 m 0-1 m EE m Z- UN d 2 CO ry a CL LL 0 _H reo Y J _a L LI H a 75 ry 0 ry L LI X LU 000 0000 0000 0*M CITY OF Apple Valley MEMO Public Works TO: Sydnee Stroeing, Associate Planner FROM: Evan Acosta, Assistant City Engineer DATE: December 13, 2024 SUBJECT: Eastview High School Site Plan Review per plans submitted 12/10/2024 Sydnee, The following are comments regarding the Eastview High School Preliminary Plans submitted November 20, 2024. Please include these items as conditions of approval. General 1. All work and infrastructure within public easements or right of way shall be to City standards. Provide a narrative of how the buildings will be constructed and any impacts. The narrative shall include the following: a. Shoring (if applicable) b. Material Storage. C. Haul routes to and from the site. d. Phasing 3. No construction work shall begin prior to a preconstruction meeting conference with a Public works and a Building Inspections representative. 4. Provide a copy of the approval letter from the Department of Labor and Industry (DOLI) prior to construction. 5. Public Works Department (952-953-2400) shall be notified a minimum of 48 hours for any required water main shutdowns and/or connections. 6. A stormwater maintenance agreement will be required for the private basin and underground stormwater tank. 7. Plans should include reference to all used City of Apple Valley standard detail plates. All Standard detail plates should be shown in the details section of the plans. S. No trees will be permitted in public easements. 9. Final plans shall be signed by a licensed professional engineer in the state of Minnesota. • Final plans shall have a cover sheet Permits 10. Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution Control Agency, Met Council, and any other required permits prior to construction. 11. Department of Labor and Industry (DOLI) shall review private utilities. 12. A right of way permit will be required for all work within public easements or right of way. Site 13. A Natural Resource Management Permit (NRMP) will be required prior to any land disturbing activity commences. 14. The applicant will be subject to the requirements of the State NPDES Construction Storm water Permit. The applicant must provide proof of permit. 15. Include Auto turn drawing for service and emergency vehicles entering and leaving the site. 16. 17. A traffic memo has been provided stating that the proposed addition does not increase the site's daily use or traffic count. Additional traffic is expected to the proposed addition on off- peak times such as weekends. 18. The pavement section for public roadways shall match existing roadways and be shown on the plans. 19. Show the location of manholes and gate valves and hydrants on the site plan. 20. Show existing easements on the site/grading and utlity plans. Permanent structures are not allowed in drainage and utility easements or private storm water facilities. 21. Signage Plan and details should be included on site plan (i.e. pedestrian crossing signage, ADA, directional signs, no parking, buffer/storm water signs, no snow storage in storm water basins, etc...) for review 22. All retaining walls over 48" from bottom of footing to the top of wall shall be designed and certified by a structural engineer and submitted to building inspections for final approval. Retaining walls over 4' will require a fence above the wall. Provide additional details and/or specifications for retaining wall block. Retaining walls shall be privately owned and maintained. Retaining walls are not allowed in drainage and utility easements without an approved encroachment agreement. 23. Proposed Drainage and utility easements should be shown on Plans. 24. Submit a Storm water Management Checklist. The checklist can be found on the City's website at https://www.citvofapplevalley.org/DocumentCenter/View/16258/Proiect- Submittal-Checklist Fillable Gradine & Drainage Plan 25. Final Storm Water Pollution Prevention Plan (SWPPP) shall be included with plans and shall be reviewed and approved by City Engineer. 26. Final Grading Plans shall be reviewed and approved by City Engineer. 27. Provide the overall site composite Curve Number (CN) along with the impervious % on the area tabulation. Storm Sewer 28. Final locations and sizes of Storm Sewer shall be reviewed with the final construction plans and approved by City Engineer. 29. Storm Sewer Calculations have been provided and shall be reviewed with the final construction plans and approved by City Engineer. 30. Provide pretreatment device/s, such as a SAFL Baffle or approved equal and sump prior to discharging into the public storm sewer in an additional separate MH. Sump structures as shown in City "Catch Basin Manhole with Sump" detail STO-5S. Any sumps shall be privately maintained and routinely cleaned as the accumulated sediment will be from the private parking lots and roadways. • Location of sump structure to be determined between applicant and City Engineer with final construction plans. Sanitary Sewer and Water main 31. Final locations and sizes of Sanitary Sewer and Water main shall be approved by City Engineer. 32. Final filtration basin and underground storage details shall be approved by the City Engineer. 33. All water mains located within right of way and public easements for purposes of connection to public infrastructure shall be ductile iron pipe and meet all City standards. 34. Identify Irrigation service location(s) if applicable per SER-4. 35. Domestic water and fire service shall be split outside the existing building and the valves shall be located 1.5 times the height of the building away from the building or placed in location readily accessible per City of Apple Valley standard detail plate SER-6. Landscape and Natural Resources 36. All public existing trees around the perimeter of the site and along Cedar Avenue shall remain protected throughout construction as indicated on Sheet C200. Any tree lost due to construction damage shall be replaced on a one to one ratio. 37. The suggested tree species are well diversified. 38. The Landscape Plan Sheet 1-100 summary states using 12 existing trees to meet the island tree plantings requirements, with 30 new trees to be planted. Clarify which 12 trees these are on the plans or provide additional trees in greenspace areas. 39. The City encourages decreasing the daylily quantity and planting more of the other native species in the schedule or further diversifying. • Incorporation of additional native plants into the planting plan in place of cultivars and native cultivars will have additional water quality and pollinator habitat benefits. 000 6996 *000 000 City of Apple Valley TO: Alex Sharpe, Planning and Economic Development Specialist FROM: George Dorn, Chief Building Official DATE: October 21, 2024 MEMO Building Inspections SUBJECT: East View High School Activity Center Addition and Renovation • Submit plans to Minnesota Department of Labor, Plumbing Division for review of proposed plumbing, sanitary and storm design. 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Activity Center, Pool and other Park Amenities at Redwood Park, Located at 311 County Road 42 Staff Contact: Department / Division: Alex Sharpe, AICP, City Planner Community Development Department Applicant: Project Number: City of Apple Valley PC24-18-B Applicant Date: 60 Days: 120 Days: ACTION REQUESTED: Adopt the resolution approving a site plan/building permit authorization to allow for construction of a 5,572 sq. ft. activity center, pool and other park amenities at Redwood Park located at 311 County Road 42. SUMMARY: As the Council is aware, the citizens of Apple Valley approved a Park Bond Referendum to improve park facilities throughout the City. Some of the projects proposed as part of the referendum require Planning Commission review. Typically, if a substantial building or addition is being constructed the Commission provides a recommendation on the site plan and building. Staff has reviewed park plans for the referendum and found that projects at Redwood, Kelley, and Hayes parks would require a site plan review. This is consistent with past practice, the most recent reviews include facilities such as Fire Station No. 2, the Police Operations Building, and the Central Maintenance Facility. The Planning Commission's review focuses on the zoning of the site and how to mitigate potential negative impacts to neighboring properties. This focus is similar to reviewing commercial projects as they relate to the zoning ordinance. Park amenities are reviewed by the Parks and Recreation Committee. Redwood Park is located at 311 County Road 42 in the western portion of the City. Redwood is also one the City's oldest parks platted in the "Apple Valley 3rd Addition" in 1963 when the area was still known as Lebanon Township. The pool and community center were constructed in 1965 and have reached the end of their useful life. The pool in particular was outdated making parts and repairs no longer possible due to the parts no longer being made. The referendum included a specific question on whether to seek an additional $6.5 million for additional improvements at Redwood Park and to include a new pool, which was approved. The Parks Department has submitted for a Site Plan and Building Permit for the Redwood Park master plan which includes replacing the 6,900 sq. ft. former community center with a new 5,572 sq. ft. amenity building with an inclusive pool with modem amenities. The park will also include additional site amenities such as an inclusive playground, hammock grove, ecuavolley court, baseball field, and natural areas with native plantings. At the end of the 2024 summer season, Redwood Pool and community building closed with the anticipation that demolition with construction of new facilities occurring in 2025. The Parks Department has stated that goal is to close the pool for a single summer season and have a grand opening for the new park in the spring/summer of 2026. Additionally, a tunnel under CSAH 42 is proposed at a later date and is being coordinated with Dakota County to ensure integration into the park's design. Construction of the tunnel will occur at a later date. This project is tied to the CSAH 42 improvements that are tentatively scheduled for 2027. A public hearing is not required for a site plan and building permit authorization. However, to prevent potential concerns, the Parks Department held a neighborhood meeting where approximately 15 residents attended. All stated positive comments about the concept and provided feedback on proposed park elements. The Planning Commission reviewed this item on December 18, 2024. The Commission unanimously recommended approval subject to conditions in the draft resolution. BACKGROUND: Final Plat: The site is made up of four outlot parcels which will be platted as part of the update to the park. As no new parcels are being considered, only a final plat will be required. The City previously approved a waiver of platting to allow the construction process to occur on schedule so that the pool and park are only closed for one summer season. The final plat is not yet ready to proceed due to future right-of-way needs for CSAH 42. The City will bring a final plat forward once right-of-way needs can be determined. Zoning: The property is zoned P (Institutional). In this zone, the required development standards for this addition are as follows: • Setbacks • Building setback along collector streets: 40' • Parking setback: 20' • Building setback adjacent to residential district: 20' • Maximum Building Coverage: 20% • Maximum Building Height (w/o CUP): 40' The proposed plan meets all setbacks and has been evaluated with the new lot line configuration. Site Plan: An updated site plan is included with this report for City Council consideration. Currently, the park includes a 6,900 sq. ft. community building that was originally the City's community center. Later, the City constructed a new and larger Community Center in Hayes Park to meet the City's growing population. The park also includes a playground, volleyball courts, tennis courts, a basketball court, a baseball diamond, two park shelters, the pool, and a well structure. The site plan proposes to remove most of the current park facilities and update them with modern new amenities. One shelter will be removed and retained for reinstallation within the park. The proposed site plan seeks to expand on all of the currently available park amenities. As stated, new amenities will be added. A list of these is included below: • Inclusive playground • Inclusive community pool • Boardwalk overlook to the pond • Hammock grove • Ecuavolley court • Baseball diamond Parking: As noted previously, the site currently has two disconnected parking lots totaling 85 stalls. The site plan proposes to increase the total parking stalls to 115. City ordinance requires the following parking stall design: • Drive Isles: 24' for 2-way traffic • Width: 9' • Depth: • When abutting a curb -line: 18.5' • When head -to -head: 20' It appears all of the proposed parking stalls in the newly designed parking lot (updated site plan) meet these requirements. Access: Redwood Park is primarily accessed from Elm Drive, however, the current driveway location is too close to the Elm Drive and CSAH 42 intersection. There is also a second park access and parking lot accessed from Walnut Lane. The proposed site plan includes a single point of access from Elm Drive that meets access spacing requirements and a single larger parking lot. Grading and Utilities: A major site constraint is the stormwater pond on the west side. This pond drains a significant area including much of CSAH 42. A large 54" stormwater main also bifurcates the park just north of the proposed pool. The City is proposing a 60' wide stornrwater easement over the pipe as it is also buried unusually deep. As with private sites, the City is not permitting any structures within this 60' wide easement area to ensure utilities crews are able to service the pipe. This limits where some of the park amenities can be located and also provides an explanation for why some of the amenities are shifted from normal cardinal directions. Pavement, courts, and other hard surfaces can cross the easement area, but any structure with a larger foundation cannot. The site will be served with water and sewer from Elm Drive, consistent with the existing service. As noted previously, a city well -house is also existing on the property. Parks and Public Works are currently in discussion about whether this well -house will require its own access from Walnut Lane or if it can be accessed from the parking lot as shown on the proposed plans. Elevations: The proposed park building is a single -story angled roof structure with the primary roof angle facing north. The roof material is proposed to be a standing -seam metal roof common on residential homes. The siding material is a "thermally modified wood siding", a material also commonly used for residential applications, but is also common for park facilities and boardwalks due to its resistance to moisture. The remaining building material will be glass. Tree Preservation and Replacement: The plan proposes to remove a total of 79 trees on the site of which 12 are ash trees. A tree inventory was completed, but the tree condition was not included, nor was a determination of the number of caliper inches that will need to be replaced. A condition of approval has been added to the draft resolution requiring this information to be provided prior to the issuance of a building permit for the site. Replacement trees can be counted towards the 2.5% landscape requirement on site and the landscaping plan proposed for the site is extensive. Combined with a low building cost for the community building staff believes the requirement may already be met, but the consultants will need to complete further evaluation to ensure code provisions are met. This evaluation is often completed at the time of building permit when a nursery bid list can be provided. Landscape Plan: As stated, code requires that 2.5% of the means construction cost of the building be incorporated on -site as landscaping. In this instance, the community building is not anticipated to have a significant cost as over half the building will not be heated. A total of 88 trees are proposed to be added to the site of multiple varieties. Natural Resources staff will ensure these meet the new diversity requirements recently adopted prior to building permit. Additional trees are anticipated as part of the C SAH underpass project as well, but their location and number at this time is illustrative until a design can be finalized. There are a significant number of other landscaping features shown on the plan such a rain gardens, natural prairie areas and shrubs. Plans are not yet developed to a stage where the Parks Department can provide a full planting schedule. Due to the number of parking stalls, code requires that the parking lot include landscape islands which are shown on the plan. The species mix in these islands will need to be carefully considered to ensure they will live as the islands are smaller than typically seen. Landscaping and berm are included adjacent to Elm Drive as the parking lot for the park has now shifted to the east side of the site, closer to, and facing four residential homes. Again, species, planting location, and the slope of the berm will require careful consideration to ensure that headlight glare is blocked to the greatest extent possible. BUDGET IMPACT: The project is part of the 2023 Parks Referendum. Budgets and bidding are still being determined and as such elements of this plan are subject to minor changes. ATTACHMENTS: CeSollUtlioir: Airea I dap Zoiii�hig Map elite I1:::)lIaiii C:::::ac Il- n li Ikb li t Meii':o lie ii'no Pu°esei itatlioir: CITY OF APPLE VALLEY RESOLUTION NO.2025- A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR REDWOOD PARK AMENITY BUILDING AND POOL AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, institutional and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of a building permit authorization of proposed 5,572 square foot amenity building and pool to Redwood Park has been requested by The City of Apple Valley Parks Department, on property legally described as Outlots 5, 6, and 9, Block 10, Apple Valley Third Addition, Dakota County, Minnesota; and WHEREAS, approval of the site plan and building permit authorization shall apply to future lot and block lands when a final plat is brough forward; and WHEREAS, the Apple Valley Planning Commission reviewed the development plans and recommended approval at its regular meeting on December 18, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for Redwood Park Amenity Building and Pool is hereby authorized, subject to all applicable City Codes and standards, and the following conditions: 1. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. A final plat shall be filed for the property which dedicates right-of-way and new easements as determined by the City Engineer. 3. Construction shall occur in conformance with the site plan dated December 4, 2024, including parking lot paving and a non -surmountable concrete curb and gutter. 4. Construction shall occur in conformance with the landscape plans dated December 4, 2024 (including sodded/seeded public boulevard area up to each street curbline); subject to submission of a detailed landscape planting price list for verification of the City's 21/2% landscaping requirement at the time of building permit application. 5. Construction shall occur in conformance with the elevation plans dated December 4, 2024. Any subsequent material updates or alterations shall be approved by the City Council. 6. Subject to all conditions noted in the City Engineer's memo dated December 13, 2024, on file with the City. 7. Subject to all conditions noted in the Building Official's memo dated October 21, 2024, on file with the City. 8. All necessary mechanical protrusions visible to the exterior shall be screened or handled in accordance with Section 155.346 (3) (a) (b) of the city code. 9. A trash enclosure is not shown on the site. The trash enclosure location and materials shall be reviewed and approved by the City Planner. 10. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 11. Infiltration areas shall be constructed in conformance with the City standards and the property owner shall execute a maintenance agreement or other suitable agreement to be filed with the deed that ensures the perpetual maintenance of infiltration areas. 12. Site and building lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confines light to the property and shall be installed in conformance with Section 155.353 of the city code. 13. Where applicable, lighting exceeding .5 foot candles at the property line shall be downcast fixture lighting for trails, tunnels or other safety features. 14. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the erection of any signs. 15. Construction and ear-thmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays during the hours of 8:00 a.m. to 5:00 p.m. 16. Prior to issuance of a building permit, a construction staging and construction personnel parking plan shall be submitted and approved by the City. 17. The landscaping plan shall be updated to ensure that 2.5% of the means construction cost is met and that replacement trees meet diversity requirements set forth in ordinance. IS. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 19. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. 20. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this day of , 2025. Clint Hooppaw, Mayor ATTEST: Christina M. Scipioni, City Clerk Redwood Park 311 CSAH 42 Zoned "I" Institutional 000 0000 ..... 0000 009 Apple 0 200 400 Feet Valley W LL Z Q W NW'A3TWA 3PddV -_ a 1332i1S ONIl2iOd SS89 =O W h311VA 3lddV 30 Ail0 a _ > cn >IMVd aoomaam a n o _ °k - - o - z - a G - - - — a Goa o _ Go zUN ° 20 0 Z3J H mmume El r Samaxum on mumu u.rc �N�m�m'g�������ry�mmmmBeeQu� Y w K V �O 0 Zia W13 K � @ � @ _aNRaeeRRaaaea 0 00 » p0 z z o a sm Id � r �w Qo i i i i i i i 1 i i 0 cc v�'i ~ w " p O z> �m 0 LEGEND 1. PATHS/TRAILS 2. PARK COMMUNITY BUILDING 3. MAINTAINED PARK BUILDING 4. IMPROVED BALL FIELD r 5. COMMUNITY POOL j?If 6. ECUAVOLEY COURT 7. BASKETBALL COURT r+ 8. PICKLEBALL/TENNIS COURTS 9. INCLUSIVE PLAYGROUND 10. BOARWALK OVERLOOK 11. PARKING LOT 12. PLANTING BEDS 13. NATURALIZED AREAS / UNMOW 14. OPEN FLEX LAWN 15. HAMMOCK GROVE 1 MIMIJ Art i ll, , 13 tWkril% '� ,� sOtie! 14 M, ��1s91 fO 1 ''tt Jt � y 13 " rrf Z J z } 1i j �•�..`� �7 irr�r 3 11 I SCHEMAIRIC DESIGN IN Apple Valley C0r)FL..I)EOCE' Westwood 11/14/2024 'r I LU c A c 0 0 PT 0 P-T H F PA 1� 1 55 M a N C ° N a) �'� O.L d -CUQ� C U ��i 00 C>� O U WINO Q n O}O N V �xm-o0 .E a)� � O O 7 Q@ V �7 NwQ 8-_Oa) OEUE to O O ate+ v,a) 7 - O C >j 7'2 O fn — C 2 cm 00 !6L V a3 CL++ > om co C a)�XinN CW' C~a) @N a)�v1iv E C a) > U � a)U a7 O: y'E @ C O _ Nw O_C a)0002 4 N a) ��ap i -60.0 — E �i V—O co u E N_° N t yY U O N QNwa LLI C (6 (6 () c y0 a) �. 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L C UL H a5.—..+ O++ ., 0 0 PRIMARY PARK ENTRANCE (VEHICULAR, REGI ONAL TRAI L, PEDESTRIAN) M➢ SECONDARY PARK ENTRANCE (LOCAL PEDESTRIAN ONLY) ACCESSIBLE ROUTES (FULLY ACCESSIBLE) SPECIAL FEATURE ROUTE IN PLAY ZONE (FULLY ACCESSIBLE) ♦ WAY -FINDING: DIRECTIONAL SIGN WAY -FINDING: MONUMENTSIG'N M COMMUNITY BUILDING WITH RESTROOMS ACCESSIBLE PARKING STALLS a BICYCLE PARKING Meeting the requirements cf the Americans with Disabilities Act (ADA) is merely the starting point for Inclusive Design. The vision for this park goes beyond these standards through the expansive integration of unique inclusive site features, thoughtful designs of routes and adjacencies, distinctive way -finding and communication strategies, and accommodations for the full spectrum of sensory needs. Engaging inclusive site features - like a destination playground- alone are not sufficient to encourage the use of the park by all community members. We must design for the comprehensive needs and desires of everyone in our community. Is there a centrally located restroom that can accommodate my family member? Is there a space where one can retreat if overstimulated? Will my friend be able to navigate the park effortlessly with the Information provided? These are just a few of the fundamental questions that guide our design process, ensuring our park is a welcoming and accessible space for all. The following are the guidelines of inclusive design in this park: Fla cc Import, utsite features (water fountains and restrooms) In clear central, and easily -accessed location Think about sound. Do not place loud activities near quiet spaces Ensure clear routes from entrances and parking to site features Place site features that might have overlapping activities next to one another to encourage use (lawn and playground) Ylfindludig providedthroughoutthe parkk nc signs, trail maps, and amenity markers Use of unique surfacing and lighting to mark area use (main trail vs. gathering space) Maintain updated online park Information to confirm park amenities and Program le tief�oe (they s canarrivknow what Support the basic comfort shall visitors. This eludes Restroom access'mcluding an adult hanging table Drinking fountain Shade and seating, especially around site features Multiple access routes Provide a range of sensory environments from quiet escape zones to immersive sensory features Develop pla)� areas as a series of choose your own adventure play feature., Support a unique no, of amenities to support disparate interests to spark use In diverse user groups. Place play features (such as swinging benches) outside of the play spaces for users of all ages The spaces between site amenities provide the opportunity for the user to recalibrste their senses. Wide pathways with adjacent -oft plantings and buffered plaza areas can be used to transition between low -stimulus and high stimulus spaces. Support the basic comfort of all visitors. This ncludes Design clear entries and exits Fencing should surround any play area All water bodies should be screened from play area and have limited access points Each site feature will have a clear use, boundary, and sensory expectation (hlgh- stimulus vs. low-stggimulus). Surfawill be used toodefine the sv and eanJe communicate to the user what the space When needed, access control or screening will be used to support safety and leglb I ty of the ,ppace. Separate tra Js for different primary uses (eg. bike vs. ped) Soft, curvil near pathways and planting areas with wide radii create a meandering feeling and breakup long linear pathways ["'IARTIK SCHEVIAIRIC DESIGN rem««« vpw«m Apple COM j...h)� OC'E' Westwood reenfi r:,, Tel' Valley 11/14/2024 0 000 0000 *sees 0000 000, City of Apple Valley MEMO Building Inspections TO: Alex Sharpe, j(AICP) City Planner FROM: George Dorn, Chief Building Official DATE: November 22, 2024 SUBJECT: 311 1501h St. W. Redwood Park • SAC determination is required from Met Council prior to permit issuance from the city. • Geotechnical reports, boring log and Special Inspector Agreement are required prior to permit. • Submit plans to Minnesota Department of Labor, Plumbing Division for review of proposed plumbing, roof drainage, sanitary and storm design. • Recycling area is required per MSBC 2020 1303.1500 Subpart 1 in accordance with Table 1-A. Show calculations on plans for the recycling area. Indicate the recycling area sq. ft. area on the Civil page. • Separate sign permits are required. Signed structural drawings will be required for review with the Building Permit application. • The City of Apple Valley has adopted the 2020 MSBC 1306, subpart 3 Special Fire Protection systems. This section would require the building to have an automatic sprinkler system installed based on occupancy type and square footage. • Submit plans to the Minnesota Department of Health for review and approval. • A grease interceptor is required for this project per City Ordinance Chapter 51.08 (B) (d). Provide menu. • The domestic and fire suppression water supply is required to be split outside the building with separate shut off valves. Contact our City Engineer for acceptable connections. • The boardwalk/overlook area may need a guard rail per State building code 1015. Please review this section of code. Guards shall be located along open -sided walking surfaces. • A separate electrical permit is required for solar installation. Structural engineering is required to accommodate the additional roof loading for the panels. • Architectural, Structural and Civil plans are required to be signed with the permit application. • The building code in your analysis would be incorrect. We are using the Minnesota State Building Code 2020 and the Minnesota State Fire code 2020. We are also under the 2020 Minnesota State Accessibility Code. Please see the State of Minnesota Department of Labor and Industry for all relevant codes in Minnesota. The city will do a full comprehensive code analysis at permit submittal. • The 2-inch lawn irrigation will need a backflow prevention device. 000 0000 0000 0*M CITY OF Apple Valley MEMO Public Works TO: Alex Sharpe, AICP, City Planner FROM: Evan Acosta, Assistant City Engineer DATE: December 13, 2024 SUBJECT: Redwood Park Plans Dated 12/04/2024 Alex, The following are comments regarding the Redwood Park Preliminary Site Plans dated December 4, 2024. Please include these comments as conditions of approval. General Site 1. All work and infrastructure within public easements or right of way shall be to City standards. 2. Provide a narrative of how the buildings will be constructed and any impacts. The narrative shall include the following: a. Shoring (if applicable) b. Material Storage. C. Haul routes to and from the site. d. Phasing 3. No construction work shall begin prior to a preconstruction meeting conference with a Public works and a Building Inspections representative. 4. Provide a copy of the approval letter from the Department of Labor and Industry (DOLI) prior to construction. 5. Public Works Department (952-953-2400) shall be notified a minimum of 48 hours for any required water main shutdowns and/or connections. 6. A stormwater maintenance agreement will be required for the filtration basins. 7. Plans should include reference to all used City of Apple Valley standard detail plates. All Standard detail plates should be shown in the details section of the plans. 8. Final location of vehicle access to well house to be approved by Public Works Director. 9. It's recommended that the perimeter 5' concrete sidewalk be increased to an 8' bituminous trail along Elm Dr and Walnut Ln. The boulevard width may be reduced to accommodate the increased trail width. 10. Include Auto turn drawing for service and emergency vehicles entering and leaving the site. 11. Pavement section for public roadways shall match existing roadways and be shown on the plans. 12. All retaining walls over 4' shall be designed by a licensed professional engineer in the state of Minnesota. 13. Final signage plan and details (i.e. pedestrian crossing signage, ADA, directional signs, no parking, buffer/storm water signs, no snow storage in storm water basins, etc...) to be approved by City Engineer. Permits 14. Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution Control Agency, Met Council, Department of Labor and any other required permits prior to construction. 15. Department of Labor and Industry (DOLI) shall review private utilities. 16. A right of way permit will be required for all work within public easements or right of way. 17. The applicant will be subject to the requirements of the State NPDES Construction Storm water Permit. The applicant must provide proof of permit. Grading & Drainage Plan 18. Final Storm Water Pollution Prevention Plan (SWPPP) shall be included with plans and shall be reviewed and approved by City Engineer. 19. Provide the overall site composite Curve Number (CN) along with the impervious % on the area tabulation. 20. The NWL, 100-year HWL and EOF should be indicated on plan sheets for storm water ponds. Storm Sewer 21. Provide a profile of the CBMH 15 — EX STMH 10 storm run. 22. Provide cross section details for the proposed filtration basins. Sanitary Sewer and Water main 23. Provide additional drawing showing required hydrant coverage for site. 24. Domestic water and fire service shall be split outside the existing building and the valves shall be located 1.5 times the height of the building away from the building or placed in location readily accessible per City of Apple Valley standard detail plate SER-6. Landscape and Natural Resources 25. Applicant will be required to obtain a Natural Resources Management Permit (NRMP). 26. Tree planting must follow 15-10-5 diversity rule (current proposed landscape plan meets requirement). 27. MPCA recommends that runoff from pool decks runs through vegetation prior to discharging into surface waters. Applicant may consider discharging into vegetation versus directly into the filtration bench. A draintile cleanout may be needed. 28. Applicant must retain or replace the volume from the existing filtration basin on the west central side of the existing pond. This feature is not addressed in the provided stormwater management plan. It's not clear what the intention of the space is. It appears to be located within the boardwalk area on the central part of the site. 29. Applicant should provide detail on snow storage locations. 30. Applicant shall obtain a MPCA Construction Stormwater Permit and submit a SWPPP for sites disturbing over 1 acre. 31. Applicant should provide detail on the scope of the boardwalk over the pond and whether the existing inlet into the pond will be accessible for maintenance. 32. Applicant shall provide cross section details of the proposed filtration basins 33. The project's NRMP will require the tree preservation component (TPC) and tree replacement, located in Chapter 152.16 and 152.46 of City Code. Please reference Code and/or Natural Resources staff. This should include the significant tree inventory and replacement. 1/24/2025 ILOOM =00 049-MON `' II[ � I � GM.011 City Council AppVa11ey 7 1 Final Plat (later date) Site Plan and Building Permit Authorization 2 AppValley 1 1/24/2025 Site Plan and Building Permit Authorization for a 5,572 sq. ft. activity center, pool and other park amenities at Redwood Park. 4 2 1/24/2025 Development Standards Setbacks: ■ Along collector streets: 40' ■ Parking:20' Building Coverage: 20% Maximum Building Height: 40' MM �I� IIIIIII I II II�'U:l� �'ll.�ll�4;�1 3 1/24/2025 1/24/2025 0 10 5 1/24/2025 11 12 1/24/2025 13 Landscapt.Plan Appa Vlle, 14 7 1/24/2025 15 ELLMION 16 Aft EAST ELEVATION . t" '--o 017" m 0 Apt,,, 1/24/2025 �OUI H ELEVAI M 17 18 WEST ELEVAHON I�fv 11:111 1111,11- a 1/24/2025 19 20 10 1/24/2025 21 22 11 1/24/2025 23 Recommend approval of Site Plan and Building Permit Authorization for Redwood Park subject to conditions in the draft resolution. 24 AppValley 12 so* es* woo* *08 Apple ITEM: COUNCIL MEETING DATE: SECTION: Description: Approve Calendar of Upcoming Events 7. January 23, 2025 Calendar of Upcoming Events Staff Contact: Department / Division: Stephanie Marschall, Deputy City Clerk City Clerk's Office ACTION REQUESTED: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the City Council. SUMMARY: Sat./Jan. 18 1-3 p.m. Bogart's Entertainment Frozen Apple Concert Series Center Mon./Jan. 20 City Offices Closed Martin Luther King Jr. Day Holiday Tue./Jan. 21 2 p.m. Municipal Center Cemetery Advisory Committee Meeting Thur./Jan. 23 6 p.m. Municipal Center EDA Meeting Thur./Jan. 23 7 m. p' Municipal Center p Regular City Council Meeting* Fri./Jan. 24 7:30-9:30 Inver Grove Heights MLC Regional Legislative a.m. Community Center Breakfast Meeting Fri./Jan. 31 7:30 a.m. Northern Service Dakota County Legislative Center, West St. Paul Breakfast Meeting Sat./Feb. 1 3-7:30 p.m Johnny Cake Ridge Mid -Winter Fest Park West Wed./Feb. 5 7 p.m. Municipal Center Planning Commission Meeting Thur./Feb. 6 6 p.m. Municipal Center Informal Parks & Recreation Advisory Comrnittee Meeting Thur./Feb. 6 7 p.m. Municipal Center Regular Parks & Recreation Advisory Committee Meeting Tue. /Feb.11 8-9 a.m. 360 Communities, Joint Chamber Coffee Burnsville Connection Wed./Feb. 12 9 a.m. Municipal Center Firefighters Relief Association Board Meeting Thur./Feb. 13 5:30 p.m. Municipal Center Informal City Council Meeting Thur./Feb. 13 7 m. Municipal Center Regular City Council p p Meeting* Sat./Feb. 15 1-3 p.m. Bogart's Entertainment Frozen Apple Concert Series Center Mon./Feb. 17 City Offices Closed President's Day Holiday Wed./Feb. 19 7 p.m. Municipal Center Planning Commission Meeting Sat./Feb. 22 5:30 p.m. Valleywood Fire Department Awards Thur./Feb. 27 7 m. Municipal Center Regular City Council p' p Meeting* BACKGROUND: Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only events marked with an asterisk (*) will any action of the Council take place. BUDGET IMPACT: N/A