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Home My WebLink About09/13/1984CITY OF APPLE VALLEY Dakota County, Minnesota September 13, 1984 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held September 13th, 1984, at 8:00 o'clock p.m. at the City Hall. PRESENT: Mayor Branning; Councilmembers Goodwin, Holton, Humphrey and Savanick (attended at 8:06 p.m.); Clerk Asleson. ABSENT: None. Mayor Branning called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION: of Holton, seconded by Goodwin, approving the agenda for to- night's meeting as amended. Ayes - 4 - Nays - 0. APPROVE AGENDA CONSENT AGENDA MOTION: of Holton, seconded by Goodwin, approving all items on the con- sent agenda with no exceptions. Ayes - 4 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1984- RES. 1984-143 143 receiving the preliminary engineering report for Project SET HEARING 84-24, Hunters Wood 4th Addition Utilities, and setting a public PROJ. 84-24 hearing on it at 8:00 p.m. on October 11, 1984. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, accepting Project 84-1, 1984 Street Maintenance, as final and authorizing final payment on the contract with Valley Paving, Inc., in the amount of $13,300.47. Ayes - 4 - Nays - 0. FINAL PAYMENT PROJ. 84-1 SUNSHINE ESTATES LETTER OF CREDIT REDUCTION FIRE RELIEF BOOYA LICENSES METRO CABLE PARTY PERMIT HIRE PARTTIME EMPLOYEES AUG. 23, 1984 MINUTES MOTION: of Holton, seconded by Goodwin, approving reduction in Letter of Credit No. 1103 for Sunshine Estates from Shelard National Bank, dated June 5, 1984, from $156,050.00 to $39,850.00. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, apprdving bingo, gambling and on-sale 3.2 beer licenses for the Apple Valley Fire Fighters' Relief Association for its "Booya Day" at Fire Station No. 1 on September 22, 1984, and waiving the requirement for a $10,000 bingo manager's fidelity bond. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving a party permit for Metro Cable, Inc., Softball Team at Alimagnet Park on September 15, 1984, pursuant to City Code Section 14.5-3(g). Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Goodwin, approving hiring the parttime employees as listed on the memo from the City Administrator dated August 31, 1984. Ayes - 4 - Nays - 0. END OF CONSENT AGENDA ITEMS MOTION:of Goodwin, seconded by Holton, approving the minutes of the regular meeting of August 23rd, 1984, as written. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota September 13, 1984 Page 2 MOTION: of Holton, seconded by Goodwin, approving the minutes of the special meeting of August 30th, 1984, as written. Ayes - 3 - Nays - 0 (Humphrey Abstained). AUG. 30, 1984 MINUTES AUDIENCE DISCN. RES. 1984-144 NEW LIFE CHURCH FINAL PLAT RES. 1984-145 SET VACATION HEARING Mayor Branning asked if anyone was present to address the Council at this time on any item not on this meeting's agenda. There was no one present to speak. (Councilmember Savanick attended at this time.) MOTION: of Humphrey, seconded by Goodwin, adopting Resolution No. 1984- 144 approving the final plat and development agreement for New Life Church and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Savanick, adopting Resolution No. 1984- 145 setting a public hearing at 8:00 p.m. on October 11, 1984, to consider vacating part of a utility easement on Lot 25, Block 2, Palomino Woods. Ayes - 5 - Nays - 0. Mr. Asleson reviewed the Council's actions, of August 23rd, 1984, on improvements for Southport 2nd Addition and tax increment financing including preparation of a tax increment financing plan and a condition for equity participation. Mr. Winkler was present and said he will not agree to equity participation in the property. Mr. Asleson said the Council must now decide whether or not to capture increment from the Community State Bank property and use it for deferred assessments on pro- perty not directly related to the bank. The Council reviewed the tax increment financing plan prepared by James O'Meara with actual improvements estimated at $452,700. Mr. Asleson noted that a tax increment district loses its status after four years if improvements are not made. The Council reviewed the legal description of the property to be included in the district. MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. 1984- 146 setting a public hearing at 8:00 p.m. on October 11, 1984, on the establishment of proposed tax increment financing dis- trict No. 1 within the City's development district No. 1 and adoption of a tax increment financing plan for it. RES. 1984-146 PUBLIC HEARING T.I. DISTRICT & PLAN Mr. Asleson said $29,300 is included in the plan for sidewalk improvements; if some of the improvements are not installed, it will not affect the figures in the plan be- cause they are intended as upper limits. Councilmember Humphrey asked if Outlots A and B of Southport 2nd are included in the district? Mr. Asleson said yes, and they are reserved for street easements; 151st Street will stop at Outlot B now. Vote was taken on the motion. Ayes - 5 - Nays - 0. The Council reviewed the plans for Project 84-6. Mr. Gretz said bids will be taken with three alternates: Ail improvements including 151st Street; sanitary sewer in i51st Street and water and streets to serve the bank property; or water and streets at the bank property with a septic system. MOTION: of Goodwin, seconded by Savanick, adopting Resolution No. 1984- 147 approving plans and specifications for Project 84-6, RES. 1984-147 PROJ. 84-6 PLANS & BIDS CITY OF APPLE VALLEY Dakota County, Minnesota September 13, 1984 Page 3 Southport 2nd Addition Public Improvements, and authorizing ad- vertisement for bids to be received October .11, 1984, at 2:00 p~m. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Holton, adopting Resolution No. 1984-148 approving plans and specifications for Project 84-19, Timberwick 7th Addition Public Improvements, and authorizing advertisement for bids to be received September 27, 1984, at 2:00 p.m. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1984-149 approving plans and specifications for Project 83-11, Nordic Woods 5th Addition Public Improvements, and authorizing adver- tisement for bids to be received October 11, 1984, at 2:00 p.m. Ayes - 5 - Nays - 0. RES. 1984-148 PROJ. 84-19 PLANS & BIDS RES. 1984-149 PROJ. 83-11 PLANS & BIDS RES. 1984-150 PROJ. 84-22 PLANS & BIDS RES. 1984-151 PROJ. 84-26 PLANS & BIDS RES. 1984-152 CONTRACT AWARD PROJ. 84-21 RES. 1984-153 CONTRACT AWARD PROJ. 84-9 MOTION: of Humphrey, seconded by Goodwin, adopting Resolution No. 1984- 150 approving plans and specifications for Project 84-22, Con- crete Floor in Public Works Garage Addition, and authorizing advertisement for bids to be received October 9, 1984, at 2:00 p.m. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Goodwin, adopting Resolution No. 1984-151 approving plans and specifications for Project 84-26, Fischer Storm Sewer Retention Pond Pump, and authorizing advertisement for bids to be received October 2, 1984, at 2:00 p.m. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Savanick, adopting Resolution No. 1984- 152 awarding the contract for Project 84-21, Underground Fuel Storage Tank and Pump at Public Works Garage, to Pump & Meter Service, the low bidder, in the amount of $13,790.00. Ayes - 5 - Nays - 0. MOTION: of Savanick, seconded by Humphrey, adopting Resolution No. 1984- 153 awarding the contract for Project 84-9, Roof Repairs to City Hall and Liquor Stores 1 and 2, to The Busse Company, the low bidder, in the amount of: Part A $35,500.00; Part B $15,394.00; and Part C $21,301.00 combined. Councilmember Humphrey asked if the parts of the contract could be awarded to dif- ferent bidders? Mr. Asleson said no, the parts were only shown separately for accounting purposes. He also pointed out that the Liquor Stores' roof repairs were not budgeted for in 1984. Preliminary financial projections show the cost can be covered, but operating cash will be reduced to $3,500. If sales are less than pro.- jected, the amount that can be transferred to the general fund might be limited but the repairs are needed. Vote was taken on the motion. Ayes - 5 - Nays - 0. Mr. Gretz distributed a tabulation of bids received for Project 84-18, Pinecrest Trunk Water. Mr. Gordon said the bid of Encon Utilities contained a mathematical error and the low bidder is Sarah Contracting. CITY OF APPLE VALLEY Dakota County, Minnesota September 13, 1984 Page 4 MOTION: of Goodwin, seconded by Savanick, adopting Resolution No. 1984- 154 awarding the contract for Project 84-18, Pinecrest Trunk Water, to Sarah Contracting, the low bidder, in the amount of $49,868.75. Ayes - 5 - Nays - 0. RES. 1984-154 CONTRACT AWARD PROJ. 84-18 Mr. Gretz reviewed the Planning Commission's report dated September 7, 1984, on proposed Chateau Estates 5th Addition. It will contain 13 single family home lots south of Harwell Path and one outlot on the north. MOTION: of Holton, seconded by Goodwin, passing Ordinance No. 328 re- zoning the proposed Chateau Estates 5th Addition from M-3 to R-lC as recommended by the Planning Commission. Ayes - 5 - Nays - 0. ORD. 328 REZONING CHATEAU 5TH PRELIM. PLAT CHATEAU 5TH RES. 1984-155 SET HEARING PROJ. 84-25 AMBULANCE AGREEMENT REPORT 1985 BUDGET POLICE COM- PLAINT PROCED. DAK. CO. LEG. MEMBERSHIP MOTION: of Savanick, seconded by Humphrey, approving the preliminary plat of Chateau Estates 5th Addition as recommended by the Planning Commission and directing Staff to prepare a develop- ment agreement. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Holton, adopting Resolution No. 1984- 155 receiving the preliminary engineering report for Project 84-25, Chateau Estates 5th Addition Improvements, and setting a public hearing on it at 8:00 p.m. on October 11, 1984. Ayes - 5 - Nays - 0. Mr. Asleson said he met with Burnsville's EMS Committee today and ans- wered questions as part of its review of a proposed ambulance service agreement. The Committee will be making a recommendation to the Burnsville City Council who will be meeting the last week of September to make a decision. Mr. Ballenger distributed copies of the 1985 General Fund Budget to the Council. The meeting for its review is scheduled for Thursday, September 20, 1984, at 7:00 p.m. Mayor Branning said the Council has received a draft of Police Depart- ment procedures for resolution of complaints for its review. He also said he attended the first meeting of the Dakota County Legislative Group today and would recommend the City become a member. MOTION: of Holton, seconded by Savanick, authorizing payment of $25.00 membership dues to the Dakota County Legislative Group. Ayes - 5 - Nays -0. Councilmember Goodwin said he received a telephone call from a resident SEWER BILLING who believes the City's method of billing sewer for new residents is POLICY unfair. He said he understands the policy was changed, but could not be implemented due to the need for computer reprogramming. He asked Staff to look into and report on some method of billing new residents more quickly on actual usage, what the fiscal effect of retroactive adjustments and changes to the sys- tem would be, and what the cost of computer reprogramming is. CITY OF APPLE VALLEY Dakota County, Minnesota September 13, 1984 Page 5 Councilmember Humphrey distributed information inviting attendance at a public forum to be held by the Parks and Recreation Department at 7:30 p.m. on September 18, 1984, to discuss issues. Mr. Gurban said notice of this meeting was included in the Fall brochure and he also asked the press to publicize it. MOTION: of Holton, seconded by Goodwin, to pay the claims and bills, checks numbered 31067, 31068, 39261 through 39284 and 39293 through 39465, in the total amount of $5,097,205.94. Ayes - 5 - Nays - 0. MOTION: Of Holton, seconded by Humphrey, to adjourn. Ayes - 5 - Nays - O. The meeting was adjourned at 9:35 o'clock p.m. PARKS & REC. PUBLIC FORUM CLAIMS & BILLS