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Home My WebLink About03/06/2025 Meeting Location: Municipal Center City of 7100 147th Street West Apple Valley, Minnesota 55124 March 6, 2025 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1.Parks Referendum Projects Update 2.Pedestrian/Bike Plan Update 3.Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1.Call to Order and Pledge 2.Election of Officers – Chair and Secretary 3.Approval of the Agenda 4.Audience –10 Minutes Total Time Limit – For Items Noton this Agenda 5.Approval of the January 2025 Minutes 6. Agenda Items A. City of Apple Valley Pedestrian/Bike Plan Update B. 2024 Valleywood Golf Course Year End Review(verbal) C.Park Referendum Update(verbal) D.Division Updates(verbal) 7. Committee / Staff Discussion Items 8. Input from Committee Members on Next Agenda A. Future Meeting Items – Update on Joint Powers Agreements 9. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, April 3, 2025 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are available on Spectrum Cable Channel180 and on the City’s website at www.applevalleymn.gov ITEM: 2. PARKS & RECREATION ADVISORY City of March 6, 2025 COMMITTEEMEETING DATE: SECTION: Regular ITEM DESCRIPTION: Election of Officers STAFF CONTACT: DEPARTMENT/DIVISION: Kayla Hechsel, Admin Coordinator Parks and Recreation Department Action Requested: Motion to Accept Vote Results for the Positions of Chairperson and Secretary Summary: City policy requires the Parks and Recreation Advisory Committeeto elect a Chairperson and a Secretary annually. The Chairperson will preside over the meetings and the Secretary will lead meetings and sign any special meeting notifications in the event the Chairperson is absent. All current members of the Committee are eligible for these roles. Once election results have been announced, the new Chairperson will assume the role and continue with the meeting. Background: Committee members may: a.) Vote for any nominee, except where Minnesota Statutes §471.46 prohibits a member of the Committee from voting for himself or herself. b.) Abstain from voting. A ballot will be provided at the meeting. After a vote has been received from each Committee member present, the Administrative Coordinator will tally the votes and announce the results. A nominee must receive a majority of votes of the quorum to be appointed. In case of a tie vote, the Chairperson shall make the appointment as provided by state law, except Minnesota Statutes §471.46 prohibits a member of the Committee from voting for himself or herself (Statute follows). 2025 Committee Members Dave Freed Noel Hammill Craig Long Mark Schori Randy Bailey Jess Smith Jessica Merchant MINNESOTA STATUTES §471.46 471.46 VACANCIES; PERSONS INELIGIBLE TO APPOINTMENT. No county, city, town, or school district officer shall be appointed to fill a vacancy in any elective office if the officer has the power, either alone or as a member of a board, to make the appointment; and the ineligibility shall not be affected by resignation before such appointment is made. This section shall not prevent the appointment of a member of a city council to the office of mayor or clerk, but in that case the member shall not vote in the appointment. History: (254-49) 1939 c 249; 1943 c 346 s 1;1959 c 422 s 1;1973 c 123 art 5 s 7; 1986 c 444 ITEM: 5. PARKS & RECREATION ADVISORY City of March 6, 2025 COMMITTEE MEETING DATE: SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 6, 2025 Minutes of the January 2, 2025, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Interim Committee Chair Mark Schori; Committee MembersRandy Bailey, Dave Freed, Noel Hammill, Craig Long, and Jess Smith; Parks and Recreation Director Eric Carlson; and Administrative Coordinator Kayla Hechsel. ABSENT: Parks Superintendent Steve Rother; Recreation Superintendent Nate Rosa; Recreation Facilities Manager Brian Christianson; and Golf Course Manager Jim Zinck ITEM 1. Call to Order Interim Chair Schori called the meeting to order at 7 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION:by Bailey, seconded by Freed, to approve the Agenda as presented. VOTE: Yes – 6, No – 0 ITEM 3. Audience – 10 Minutes Total Time Limit – For Items Not on the Agenda No one wished tospeak. ITEM 4. Approval of the November 2024 Minutes. MOTION:by Hammill, seconded by Long, to approve the November2024 minutes as presented. VOTE: Yes – 6, No – 0 ITEM 5.A. Agenda Items – Review Parks & Recreation Financials Parks & Recreation Director Eric Carlson gave a detailed presentation explaining how the Parks & Recreation Department is funded. He highlighted the different funds that support the department’s annual operational and capital costs (General Fund, Special Revenue Fund, and Enterprise Fund) and the funds that save for the department’s future expenses (Park Facilities Fund and Park Dedication Fund). He also explained that City staff seek grants to help us fund specific projects or initiatives, and recent examples of projects that we have received grants CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 6, 2025 for include the Hayes Arena refrigeration, the Cobblestone Lake Park trail reconstruction, the Redwood Park inclusive playground, and many more. Interim Chair Schori asked how often we have money left over from the annual budget to put toward the Park Facilities Fund, and Director Carlson said that each year we aim to avoid overspending on our budget and therefore have money to put toward future projects. Committee Member Bailey asked if we can expect new parks from the Park Dedication Fund when the gravel pit in town is fully developed. Director Carlson explained that the only park land we would ask for during that development would be to perhaps expand Regatta Park, though the City as a whole considers trail connections and natural areas during development. Director Carlson mentioned that we will provide the Committee with an annual update on the amounts of money we have in our various funds. ITEM 6.A. Committee/Staff Discussion Items – Parks Referendum Update Director Carlson highlighted all the projects that will be underway in 2025, which include: complete the Splash Valley Water Park project; begin construction on the Youth Baseball/Softball Complex, the Redwood Park project, and the Kelley Park project; begin and complete the Cobblestone Lake Park Trail project; construct a concrete skate park at JCRPW; construct eight new pickleball courts at JCRPW(including lighting); install 48 new park identification signs; and renovatenine neighborhood parks. Interim Chair Schori asked if Music at Kelley Park concerts will be affected by the construction at Kelley Park, and Director Carlson stated that we will be doing our very best to work around the concerts to ensure minimal impact. Committee Member Long asked for an update on the status of skating rinks, and Director Carlson stated that staff are working hard to make ice now that it’s cold enough and encouraged interested skaters to check out ice at Johnny Cake Ridge Park West, which is usually in better condition due to the concrete surface the ice is made on. Director Carlson invited the community to join us at Mid-Winter Fest on Saturday, Feb. 1. ITEM 7. Input from Committee Members on Next Agenda No additional items for future discussion were added at this time. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. - 2 of 3 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 6, 2025 MOTION:MOTION: by Freed, seconded by Hammill, to adjourn the meeting at 7:42 p.m. VOTE: Yes – 6, No – 0 Respectfully Submitted, Kayla Hechsel, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Chair on March 6, 2025. - 3 of 3 - ITEM: 6.A. PARKS & RECREATION ADVISORY City of March 6, 2025 COMMITTEE MEETING DATE: SECTION: Regular ITEM DESCRIPTION: City of Apple Valley Pedestrian/Bike Plan Update STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson,Director Parks and Recreation Department Action Requested N/A – informational item Summary The City of Apple Valley first created a Pedestrian/Bike Plan in 2010,and we have begun the processof updating the Plan.Staff will provide the Committee with a brief overview of the updating process. Background The City of Apple Valley received a grant from Statewide Health Improvement Partnership to update the City’s 2010 Bike and Pedestrian Plan. The City’s consultant, HKGI, will be preparing the updated plan documents. There are two groups reviewing the current plan: staff and a task force make up of key stakeholders. Some of the questions being asked in this process include: What is still relevant (from the 2010 Plan)? What worked well in this Plan? What did not work well? The schedule shows community engagement ending in February; however, it will continue through the spring. Our next pop-up meeting will be at the Home and Garden Show in early April. The grant requires that the plan update must be completed by May 31, 2025.