Loading...
HomeMy WebLinkAbout2025/01/23 CITY OF APPLE VALLEY Dakota County, Minnesota January 23, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 23, 2025, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Hiebert, and Melander. ABSENT: Councilmember Grendahl. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Nelson, Public Works Director Saam, City Planner Sharpe, and Associate Planner Stroeing. Mayor Hooppaw called the meeting to order at 7:00 p.m. Boy Scout Troop 292 led everyone in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Melander, seconded by Hiebert, approving the agenda for tonight's meeting, as presented. Ayes - 4 - Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Halino Shire, 7822 Whitney Drive, shared her concerns about the City's overnight parking prohibition. The Council encouraged Ms. Shire to continue working with her landlord regarding on-site parking at her apartment complex. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Hiebert, approving all items on the consent agenda with no exceptions. Ayes - 4 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Hiebert, approving the minutes of the regular meeting of January 9, 2025, as written. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, adopting Resolution No. 2025-10 accepting, with thanks, the donation of helmet mountable flashlights, from Apple Valley CITY OF APPLE VALLEY Dakota County, Minnesota January 23,2025 Page 2 Firefighters Relief Association, for use by the Fire Department. Ayes-4 -Nays- 0. MOTION: of Bergman, seconded by Hiebert, adopting Resolution No.2025-11 setting a public hearing, at 7:00 p.m.,on February 27, 2025, on the application for On-Sale Wine and 3.2 Percent Malt Liquor Licenses by Eezy Adventure, LLC,d/b/a Urban Air Apple Valley, 7370 153rd Street West. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving issuance of a temporary event license in connection with a community festival to LSP Ventures, Inc., d/b/a Rascals Apple Valley Bar& Grill, on February 1, 2025, for use at the Apple Valley Activity Center and outdoors at Johnny Cake Ridge Park—West, 14255 Johnny Cake Ridge Road, as attached in the City Clerk's memo. Ayes -4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert,approving release of Natural Resources Management Permit financial guarantees for Independent School District 196, as listed in the Natural Resources Technician's memo. Ayes -4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, adopting Resolution No.2025-12 approving the application for fiscal year 2025 Community Development Block Grant(CDBG) Funding. Ayes -4 -Nays- 0. MOTION: of Bergman, seconded by Hiebert, receiving the Traffic Safety Advisory Committee's 2024 annual report. Ayes -4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the Agreement for Project 2025-125, Hayes Arena HVAC Replacement, with HumeraTech, Inc., in the amount of $135,800.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the Agreement for Project 2025-126, Sunset Park Steps Replacement,with Tier One Landscape, in the amount of $26,325.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 - Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the Master Service Agreement for Fire Department policy development, management software, and compliance training with Lexipol, LLC, in the amount of$22,500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the Agreement for a three-year Enterprise Licensing subscription with SHI, in the annual amount of$120,032.80, subject to final revisions as approved by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays- 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 23, 2025 Page 3 MOTION: of Bergman, seconded by Hiebert, approving the Agreement for seasonal printing and mailing of the 2025 City Newsletters with Johnson Litho Graphics of Eau Claire, Ltd., in the amount of$35,040.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage IOD— Specialties Materials—Police Station, with Bartley Sales Company, Inc., in the amount of$18,141.22, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the Agreement for Project 2021-154, CMF Improvement& Expansion, and Project 2021-172, Police Garage IOF— Metal Lockers—Police Station, with The Locker Guy, LLC, in the amount of $163,276.30, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 7 for Project 2021- 172, Police Garage, with various contractors in various amounts. Ayes -4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 10 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum), in the amount of an additional $2,664.52. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 11 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum), in the amount of an additional $5,276.00. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 13 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum), in the amount of an additional $7,541.00. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 14 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum), in the amount of an additional $447.47. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 21 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-115, Family Aquatic Center Improvements (2023 Parks Bond Referendum), in the amount of an additional $50,159.00. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 23, 2025 Page 4 MOTION: of Bergman, seconded by Hiebert, approving Change Order No. 1 to the agreement with McNamara Contracting, Inc., in the amount of an additional $21,569.74; and accepting Project 2024-101, 2024 Street and Utility Improvements, as complete and authorizing final payment in the amount of$353,747.36. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, accepting Memorandum of Agreement with Dakota County Community Development Agency for completion of environmental review record for Redwood Park(2023 Parks Bond Referendum), as complete and authorizing final payment in the amount of$900.00. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, approving the personnel actions as listed in the Personnel Report dated January 23, 2025. Ayes - 4 -Nays - 0. MOTION: of Bergman, seconded by Hiebert, to pay the claims and bills, check registers dated January 2, 2025, in the amount of$274,262.06; and January 8, 2025, in the amount of$1,552,176.14. Ayes - 4 -Nays - 0. END OF CONSENT AGENDA APPLE VALLEY HIGH SCHOOL ACTIVITY CENTER ADDITION Mr. Sharpe provided an overview of the application from Independent School District 196 for a Site Plan and Building Permit Authorization to construct an 86,621 sq. ft. activity center at Apple Valley High School, located at 14450 Hayes Road. The Planning Commission reviewed the application on December 18, 2024, no members of the public were present. The Commission, seeing no objection unanimously recommended approval of the project subject to conditions in the draft resolution. A 48- inch City stormwater main runs through the proposed addition and will be relocated as part of the project. Mr. Sharpe noted the City Council is asked to hold the public hearing, and if no adverse comments are received, close the hearing and adopt the resolution completing the vacation, subject to the dedication of a new easement for the new alignment of the stormwater main. Mayor Hooppaw called the public hearing to order at 7:27 p.m. to consider the vacation of a drainage and utility easement on Lot 1, Block 1, Apple Valley High School. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:27 p.m. MOTION: of Bergman, seconded by Hiebert, adopting Resolution No. 2025-13 completing vacation of a drainage and utility easement on Lot 1, Block 1, Apple Valley High School. Ayes - 4 -Nays - 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-14 approving a site plan/building permit authorization to allow construction of an 86,621 sq. ft. activity center at Apple Valley High School located at 14450 Hayes Rd and legally described as Lot 1, Block 1, Apple Valley High School. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 23, 2025 Page 5 EASTVIEW HIGH SCHOOL ACTIVITY CENTER ADDITION Ms. Stroeing provided an overview of the application from Independent School District 196, for approval of a Site Plan/Building Permit Authorization to allow construction of an 84,700 sq. ft. addition for an activity center at the existing Eastview High School, located at 6200 140th St W. The Planning Commission reviewed the application on December 18, 2024, no members of the public were present. The Commission, seeing no objection unanimously recommended approval of the project subject to conditions in the draft resolution. Ms. Stroeing noted there are existing water and storm utilities, as well as a drainage and utility easement, in the area of proposed addition. The existing utilities will be removed and replaced to accommodate the activity center addition and other site improvements. Vacation of the existing easement has been requested as part of this project. The on-site utilities are private, so no new easements will be dedicated. Mayor Hooppaw called the public hearing to order at 7:36 p.m. to consider the vacation of a drainage and utility easement on Lot 1, Block 1, High School Four 2nd Addition. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:36 p.m. MOTION: of Hiebert, seconded by Melander, adopting Resolution No.2025-15 completing vacation of a drainage and utility easement on Lot 1, Block 1, High School Four 2nd Addition. Ayes -4 -Nays -0. MOTION: of Bergman, seconded by Hiebert, adopting Resolution No.2025-16 approving a site plan/building permit authorization to allow construction of an 84,700 sq. ft. activity center addition at Eastview High School located at 6200 140th Street West and legally described as Lot 1, Block 1, High School Four 2nd Addition. Ayes-4 - Nays - 0. REDWOOD PARK MASTER PLAN Mr. Sharpe reviewed the Parks Department's application for a Site Plan and Building Permit Authorization for the Redwood Park Master Plan, which includes replacing the 6,900 sq. ft. former community center with a new 5,572 sq. ft. amenity building with an inclusive pool with modern amenities. The park will also include additional site amenities. Mr. Sharpe added that a public hearing is not required for a site plan and building permit authorization. However,to prevent potential concerns, the Parks Department held a neighborhood meeting where approximately 15 residents attended. All stated positive comments about the concept and provided feedback on proposed park elements. The Planning Commission reviewed the application on December 18,2024. The Commission unanimously recommended approval subject to conditions in the draft resolution. Councilmember Hiebert thanked the Parks and Recreation Committee and Parks staff for their work ensuring the project includes as many requests from the community as possible. MOTION: of Hiebert, seconded by Bergman, adopting Resolution No. 2025-17 approving a site plan/building permit authorization to allow for construction of a 5,572 sq. ft. CITY OF APPLE VALLEY Dakota County, Minnesota January 23, 2025 Page 6 activity center, pool and other park amenities at Redwood Park located at 311 County Road 42. Ayes - 4 -Nays - 0. COMMUNICATIONS Mr. Carlson reminded the Council that Mid-Winter Fest will be held from 3 to 7 p.m. on Saturday, February 1. He invited the community to enjoy the celebration. Mr. Lawell stated the application period of the Parks and Recreation Committee vacancy is open until 4:30 p.m. on Wednesday, January 29. Councilmember Hiebert thanked Police Department staff for their hard work during a recent missing person case. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Melander, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Hiebert, seconded by Melander, to adjourn. Ayes - 4 -Nays - 0. The meeting was adjourned at 7:57 p.m. Respectfully Submitted, joy Christina M. Scipioni, CK Clerk Approved by the Apple Valley City Council on February 13, 2025. Clint Hooppaw, Mayor