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HomeMy WebLinkAbout2025/02/13CITY OF APPLE VALLEY Dakota County, Minnesota February 13, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held February 13, 2025, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Grendahl, Hiebert, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Merritt, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Fire Chief Nelson, and City Planner Sharpe. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Hiebert, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Hiebert, approving the minutes of the regular meeting of January 23, 2025, as written. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, setting a special informal City Council meeting, at 2:00 p.m., on February 20, 2025, at the Municipal Center, to interview Finance Director candidates. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-18 approving issuance of a Gambling Premises Permit to Apple Valley American Legion, Post 1776 for premises at Bogart's Entertainment Center, 14917 Garrett Avenue; and CITY OF APPLE VALLEY Dakota County, Minnesota February 13, 2025 Page 2 waiving any waiting period for Minnesota Gambling Control Board approval. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to BV United Soccer Club, for use on June 21, 2025, at Johnny Cake Activity Center, 14255 Johnny Cake Ridge Road, and waiving any waiting period for State approval. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-19 reappointing advisory commission and committee members. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, receiving the Cemetery Advisory Committee's 2024 annual report. Ayes - 5 - Nays — 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-20 designating Old National Bank as the official depository for City funds for the year 2025. Ayes -5-Nays-0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-21 amending the Paid -On -Call Firefighter Personnel Policies Handbook. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-22 amending the Fire Department Duty Crew Policy. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving the 2025 annual commercial extraction permit for Fischer Sand & Aggregate, LLP, subject to adhering to all applicable City ordinances and approved conditional use permits; and authorizing the City Administrator to consider and approve a limited number of modifications to hours of hauling outside of those hours permitted by City Code and approved conditional use permit, upon request by the permit holder. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving the Temporary Sign Permit for placement of signage on City property from March 12, 2025, through April 12, 2025, in connection with the 2025 Home & Garden Expo, as described in the application. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-23 approving plans and specifications for Project 2025-101, 2025 Street and Utility Improvements; and authorizing advertising for receipt of bids, at 10:00 a.m., on March 11, 2025, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, adopting Resolution No. 2025-24 acknowledging the awarding the agreement for Project 2025-127, 140th Street CITY OF APPLE VALLEY Dakota County, Minnesota February 13, 2025 Page 3 (Pilot Knob to Erickson Park) SS Improvements, to Kusske Construction Co., in the amount of $477,945.00. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving a Master Services Agreement with Swanson Haskamp Consulting, LLC, for interim consultant planning services, as attached to the Community Development Director's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving memorandum of understanding with City of Burnsville for station alerting hardware cost sharing, as attached to the Fire Chief s memo and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving agreement with Fire Catt, LLC, for hose testing, as attached to the Fire Chief s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving Joint Powers Agreement with Dakota County for 2025 Sentence to Service (STS) Program Work Crews, in an amount not to exceed $27,417.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving Change Order No. 1 to the agreement with Conference Technologies, Inc., for Police Operations Building — Video Conferencing/Display Monitors/Audio/Data Networking & Cabling, with a deduction of $2,724.36. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving Change Order No. 22 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-187, Family Aquatic Center Improvements (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving Change Orders No. 15, 17, 19, 20, 23, and 24 to the agreement with Terra General Contractors, LLC, d/b/a Terra Construction, for Project 2024-187, Family Aquatic Center Improvements (2023 Parks Bond Referendum), in the amount of an additional $3,018.00. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving Change Order No. 1 to the agreement with Tree Trust, for Project 2024-174, 2024 Ash Tree Removals — Fourth Batch, in the amount of an additional $2,883.05. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Hiebert, approving the personnel actions as listed in the Personnel Report dated February 13, 2025. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 13, 2025 Page 4 MOTION: of Melander, seconded by Hiebert, to pay the claims and bills, check registers dated January 16, 2025, in the amount of $1,463,849.74, January 23, 2025, in the amount of $1,088,808.50, and January 29, 2025, in the amount of $1,255,269.38. Ayes - 5 -Nays-0. END OF CONSENT AGENDA PUBLICLY FUNDED CONSTRUCTION PROJECT OF THE YEAR AWARD Mr. Nelson introduced Ben Newlin from Terra Construction. Mr. Newlin presented the City with the Publicly Funded Construction Project of the Year Award from the Minnesota Construction Association for the Fire Station 2 project. Terra Construction nominated the Fire Station 2 project for recognition as a Project of the Year under the publicly funded category. In the nomination and selection process, projects were evaluated on criteria including safety, cost management, project management, quality management, project complexity, innovation, and creativity. Mr. Nelson expressed thanks to the Council for its support of the project. PARKS AND RECREATION ADVISORY COMMITTEE VACANCY Ms. Scipioni reviewed her memo listing the applicants for the Parks and Recreation Committee vacancy for a term expiring March 1, 2026. The vacancy occurred due to former Parks and Recreation Committee Member Lisa Hiebert's election to the City Council. Ms. Scipioni reviewed the process for filling the Parks and Recreation Advisory Committee vacancies. The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated Bradley Blackett, Cindi Dayus, Nicole Farrelly, Linda Garrett -Johnson, Angela Lauer-Schaeppi, Patrick Luke, Jessica Merchant, and Hunter Vraa. There being no further nominations, the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Bergman, accepting the eight nominations for Parks and Recreation Advisory Committee, and amending the previously adopted appointment process to reduce the number of candidates by selecting five candidates for the first round of voting. Ayes - 5 - Nays - 0. The City Clerk prepared and distributed round one ballots to the Council who were asked to each select five names from the eight nominees. After selections were made, they were tallied and the City Clerk announced that six names remained. MOTION: of Grendahl, seconded by Melander, amending the previously adopted appointment process to reduce the number of candidates by selecting four candidates for the second round of voting. Ayes - 5 - Nays - 0. The City Clerk prepared and distributed round two ballots to the Council who were asked to select four names. After selections were made, they were tallied and the City Clerk announced that four names remained. CITY OF APPLE VALLEY Dakota County, Minnesota February 13, 2025 Page 5 MOTION: of Grendahl, seconded by Melander, to reduce the number of candidates by selecting three candidates for the third round of voting. Ayes - 5 - Nays - 0. The City Clerk prepared and distributed round three ballots to the Council who were asked to select three names. After selections were made, they were tallied and the City Clerk announced that three names remained. MOTION: of Grendahl, seconded by Melander, to reduce the number of candidates by selecting two candidates for the fourth round of voting. Ayes - 5 - Nays - 0. The City Clerk prepared and distributed round four ballots to the Council who were asked to select two names. After selections were made, they were tallied and the City Clerk announced that two names remained. The City Clerk prepared and distributed round five ballots to the Council who were asked to select one name. After selections were made, they were tallied and the City Clerk announced that Jessica Merchant received the majority of votes. MOTION: of Grendahl, seconded by Hiebert, adopting Resolution No. 2024-25 appointing Jessica Merchant to the Parks and Recreation Advisory Committee with a term expiring March 1, 2026. Ayes - 5 - Nays - 0. Mayor Hooppaw thanked all the applicants who applied and expressed interest in serving the City. He encouraged them to continue applying as vacancies occur in the future. During the counting of the votes, the Council received updates from Mr. Francis, Mr. Carlson, Mr. Benetti, Mr. Anderson, and Mr. Nelson. COMMUNICATIONS Mayor Hooppaw expressed appreciation to everyone who worked on Mid -Winter Fest, including Parks, Police, Fire, Communications, the Apple Valley Arts Foundation, Rotary Club of Apple Valley, Rascals, and the Boy Scouts. He said it was another successful year. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 13, 2025 Page 6 CLOSE MEETING — REVIEW AND CONSIDER REAL PROPERTY APPRAISAL INFORMATION RELATED TO CITY -OWNED PROPERTY - LOCATED ATNORTIJWEST CORNER OF 150TH ST W (CO RD. 42) & 147TH ST W (FRASER ADDITION REMNANT PARCEL - PARCEL ID NUMBER 01-27800-01-020) Mayor Hooppaw requested a motion to close the meeting under the exception to the open meeting law to review and consider real property appraisal information related to City -owned property, located at the northwest corner of 150th St. W. (Co. Rd. 42) and 147th St. W. (Fraser Addition remnant parcel - Parcel ID Number 01-27800-01-020). MOTION: of Bergman, seconded by Grendahl, to close the regular meeting and convene in closed session to review and consider real property appraisal information related to City -owned property, located at the northwest corner of 150th St. W. (Co. Rd. 42) and 147th St. W. (Fraser Addition remnant parcel - Parcel ID Number 01-27800- 01-020). Ayes - 5 - Nays - 0. This portion of the meeting ended at 7:34 p.m. Mayor Hooppaw and Councilmembers Bergman, Grendahl, Hiebert, and Melander convened in the Regent Conference Room, at 7:40 p.m., along with City Administrator Lawell, City Clerk Scipioni, City Attorney Merritt, Community Development Director Benetti, Finance Director Hedberg, and City Planner Sharpe. The meeting was recorded as required by law. The Council reconvened in open session at 7:53 p.m. MOTION: of Grendahl, seconded by Hiebert, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:53 p.m. Respectfully Submitted, u•istina M. Scipioni, C/ Clerk Approved by the Apple Valley City Council on February 27, 2025. Clint Hooppaw, Mayor