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HomeMy WebLinkAbout01/27/1983CITY OF APPLE VALLEY Dakota County, Minnesota January 27, 1983 Minutes of the meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 27th, 1983, at 7:30 o'clock p.m. at the City Hall. PRESENT: Mayor Overgard; Councilmebers Branning, Holton, Humphrey, and Savanick; Clerk Asleson. ABSENT: None. Mayor Overgard called the meeting to order at 7:30 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION of Holton, seconded by Savanick, approving the agenda for tonight's meeting as amended. Ayes - 5 - Nays - 0. MOTION of Holton, seconded by Savanick, removing house numbering require- ments from the consent agenda and approving all remaining items on the consent agenda. Ayes - 5 - Nays - 0. APPROVE AGENDA CONSENT AGENDA RES. 1983-11 FIRE DEPT. OFFICERS PARTTIME EMP. SALARIES PRELIM. REPORT LIFT STATIONS & SEWER CONSENT AGENDA ITEMS MOTION: of Holton, seconded by Savanick, adopting Resolution No. 1983-11 confirming Richard Tuthill as Fire Chief for 1983 and Paul Hun- singer as Assistant Fire Chief; Joseph Dvorak, Roland Lindeman, and Richard Munson as Captains; and Jack Eberlein, James Erb, Douglas Groen and Roy Nielsen as Lieutenants; and reappointing Deanne Running as Fire Marshal. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Savanick, approving 1983 salary adjustments for the parttime Recreation Department employees listed on the memo from Terry Schultz dated January 24, 1983. Ayes - 5 ~ Nays MOTION: of Holton, seconded by Savanick, directing the Engineer to prepare a preliminary report for lift stations and sanitary sewer exten- sions from 146th Street, easterly, to the East Sewer Trunk. Ayes - 5 - Nays - 0~ MOTION: of Holton, seconded by Savanick, adopting Resolution No. 1983-12 receiving the preliminary engineering report for'Project 83-2, Cedar Avenue Utility Revisions, and setting a public hearing on it at 7:30 p.m. on February 24, 1983. Ayes - 5 - Nays - 0. RES. 1983-12 PUBLIC HEARING PROJ. 83-2 MOTION: of Holton, seconded by Savanick, approving Change Order No. 3 to the contract with A & K Construction Co. for Project 81-14(2), Pumphouse No. 10, in the amount of a $368.00 deduction. Ayes - 5 - Nays - 0. PROJ. 81-14(2) CHANGE ORDER 3 MOTION: of Holton, seconded by Savanick, approving Change Order No. 1 to the contract with Richard Knutson, Inc., for Project 80-6, Cedar Avenue Utility Relocations, in the amount of an additional $6,568.00. Ayes - 5 - Nays - 0. PROJ. 80-6 CHANGE ORDER 1 CITY OF APPLE VALLEY Dakota County, Minnesota January 27, 1983 Page 2 MOTION: of Holton, seconded by Savanick, approving Change Order No. 2 to the contract with Richard Knutson, Inc., for Project 80-6, Cedar Avenue Utility Relocations, in the amount of an addition- al $7,590.00. Ayes - 5 - Nays - 0. PROJ. 80-6 CHANGE ORDER 2 MOTION: of Holton, seconded by Savanick, accepting Project 80-15, Pump- FINAL PAYMENT house No. 9, as final from A & K Construction and authorizing PROJo 80-15 final payment in the amount of $1,000.00, Ayes - 5 - Nays - 0. END OF CONSENT AGENDA ITEMS MOTION: of Branning, seconded by Savanick, approving the minutes of JAN. 13, 1983 the meeting of January 13, 1983, as written. Ayes - 5 - MINUTES Nays - 0. Mayor Overgard asked if anyone was present to address the Council at AUDIENCE DISCN. this time on any item not on this agenda, There was no present to speak. The Council received a memo, dated January 19, 1983, from John Gretz concerning Project 82-12, Forest Park 3rd Addition Improvements. MOTION: of Savanick, seconded by Branning, adopting Resolution No. 1983-__ordering installation of Project 82-12, Forest Park 3rd Addition Improvements. FOREST PARK 3RD IMPROVEMENTS John Gretz said this project does include sidewalk along the north side of 144th Street Court connecting to a pathway west, to Alimagnet Park. Vote was taken on the motion. Ayes - 2 (Overgard and Savanick) - Nays - 3 (Branning, Holton and Humphrey). Motion Failed. Mayor Overgard said since this motion failed the final plat and agreement cannot be considered at this time. James Steilen, Attorney for the developer, was present and referred to his letter to the Council, dated January 25, 1983, requesting approval of the improvements and final plat. John Gretz said he would be willing to meet with the developer to discuss this further and come back to the Council February 10, 1983. Councilmember Branning said he has concerns about some of the items included in the improvements and Mayor Over- gard suggested he meet with staff also to discuss these. Jim Sheldon said, for the record, the Council should include reasons for denying the improvements. Councilmember Branning said he is opposed because it has a disconnected trail and sidewalk system, a pathway down a lot line and large easements on the lots. Councilmember Holton agreed and said it also does not provide adequate connection into the Park from this area. Councilmember Humphrey said the pathway does not give ade- quate entry into the Park and he is concerned about the phasing of the project, allow- ing in effect a long cul-de-sac~ and the street to the north should be constructed. Mr. Asleson said he, Mayor Overgard and Councilmembers Humphrey and Savanick attended the League of Minnesota Cities annual legislative conference on January 26, 1983, the policies of which the Council reviewed at its last meeting. LMC CONFERENCE REPORT CITY OF APPLE VALLEY Dakota County, Minnesota January 27, 1983 Page 3 MOTION: of Humphrey, seconded by Holton, adopting Resolution No. 1983-13 RES. 1983-13 approving the Joint and Cooperative Agreement establishing the APPROVE MPRS Minnesota Police Recruitment System (MPRS), authorizing the Mayor AGREEMENT and Clerk to sign the same and designating Lloyd Rivers and Richard ' Asleson as the City's initial director and alternate director, re- spectively, in the MPRS. Ayes - 5 - Nays - 0. Terry Schultz was present and reviewed the activities planned for the 1983 Mid-Winter Festival. He then presented Mid-Winter Festival buttons to the members of the City Council. Mayor Overgard read a proclamation supporting the event. 1983 MID-WINTER FESTIVAL RES. 1983-14 PROCLAMATION VALLEY BIKE & SKI PARTY PERMIT 140th - 135th INTERSECTION MOTION: of Holton, seconded by Savanick, adopting Resolution No. 1983-14 proclaiming February 10 through 14, 1983, to be "Apple Valley Mid- Winter Festival '83". Ayes ~ 5 - Nays - 0. MOTION: of Holton, seconded by Savanick, granting a party permit, under Code Section]14.5(g), to Valley Bike & Ski, Inc., for a wine and cheese party at Lebanon Hills Golf Course on February 11, 1983, in connection with the Mid-Winter Festival activities. Ayes - 5 - Nays - 0. John Gretz said the intersection of 140th Street and 135th Street has been reviewed, as requested by the Council at its meeting of January 13, 1983, and part of the sight distance problem was caused by a large sign which has now been removed. Consideration of 1983 Personnel Plan adjustments and 1983 Budgets were tabled. The Council received a memo, dated January 24, 1983, from Lloyd Rivers concerning the feasibility of requiring house numbers on residences. Mayor Overgard commented on a recent survey done by a Boy Scout Troup in South Apple Valley area, reviewing the numbers on houses and advising residents of suggested placement. MOTION: of Holton, seconded by Savanick, directing the Urban Affairs Com- mittee to look into the feasibility of an ordinance requiring house numbers on all residences in the City. Ayes - 5 - Nays - 0. REFER HOUSE NUMBERING TO URBAN AFFAIRS INSTALL STREET LIGHTS ADS DELIVER COUNCIL TABLE MOTION: of Holton, seconded by Savanick, authorizing the installation of street lights at the intersections of 145th Street and Pennock Avenue and 147th Street and Pennock Avenue in May of this year when installation prices are reduced. Ayes - 5 - Nays - 0. MOTION: of Savanick, seconded by Branning, approving the use of ADS deli- very service to distribute the Winter 1983 issue of the "Council Table" newsletter in the City. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Savanick, to pay the claims and bills, checks numbered 27342 through 27346, 30903 through 30910, 30917 through 30951 and 31161 through 31259, in the total amount of $1,313,061.59. Ayes - 5 - Nays - 0. CLAIMS & BILLS Councilmember Holton requested that copies of the check register be placed in the Council mailboxes on the days of the Council meetings so they can be reviewed before the meetings. CITY OF APPLE VALLEY Dakota County, Minnesota January 27, 1983 page 4 Jon Gurban reviewed chronological events related to the golf course lease proposals and considerations of them to date. The Council received the evaluation criteria on the proposals and the City's operating plan pre- pared by Mr. Gurban. Mayor Overgard asked if there was anyone present who wished to comment at this time. GOLF COURSE LEASE PROPOSALS Wayne Turner, representing the Men's Club at the golf course, said 1982 was the first year actual cosmetic improvements and the clubhouse were done and the course is just now beginning to draw golfers. With a new Park Director with new ideas, he should have the opportunity to operate the course before considering leasing it out. MOTION: of Savanick, seconded by Holton, acknowledging the time and effort of those who submitted proposals to lease Lebanon Hills Golf Course and thanking them, but approving City operation of the golf course for 1983. Councilmember Branning distributed a memo from him dated January 25, 1983, concerning the lease proposal evaluations and his recommendation to negotiate a lease with Mani- tou Ridge, Inc. Councilmember Holton said he would agree with the recommendation, but he is concerned with the term of the lease proposed and he would prefer a five-year term. Greg Hubbard, of Manitou Ridge, Inc., was present and said they would be willing to negotiate many items and the proposal was submitted with the intent that it would be negotiable. Councilmember Branning listed items he believed should be negotiated or discussed as follows: 1 - Length of lease and terms of lease. 2 - Initial investment and continu- ing investment. 3 - Financial return to the City. 4 - Operations of course. 5 - Other uses of the facility. 6 - Course maintenance and modifications. 7 - Performance bond. If a lease decision can be arrived at in a reasonable amount of time, the City should proceed with a lease. Because of time constraints, the City may be operating it this year anyway. Councilmember Savanick said she is concerned because this proposal requires the City to pay property taxes, which could be as high as $20,000, and lay off three employees which might cost another $20,000. With the number of items to be considered, she said she does not believe a lease can be put together in three or four weeks. MOTION: of Humphrey, seconded by Holton, amending the above motion by adding that the City will continue to redefine the proposal specifications and be prepared to proceed with accepting proposals for 1984; making a final decision on whether the City will continue to operate the golf course by November 1, 1983. Pat Bohr, of Flaggshipp Company, was present and said at the informational meeting on this, 21 individuals were interested; only three submitted proposals. If new proposals were solicited, nothing might be gained and the City should negotiate with those who have now submitted proposals. Bob King, of the Men's Club, said each year the course has improved and, given time and some work, it will continue to improve. The City should continue to operate the golf course. CITY OF APPLE VALLEY Dakota County, Minnesota January 27, 1983 Page 5 Councilmember Branning said the City should continue to negotiate a lease for 1984. Mr. Hubbard said Manitou Ridge, Inc., would be willing to consider negotiations for 1984. MOTION: of Branning, seconded by Holton, amending the above amendment by limiting proposal negotiations to Manitou Ridge, Inc., and not accepting new proposals. Ayes - 2 .~Branning and Holton) - Nays - 2 (Overgard and Savanick) - Abstentions - 1 (Humphrey). Motion Failed. Vote was taken on the amendment. Ayes - 4 - Nays - 1 (Holton). Vote was taken on the motion as amended. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Savanick, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 9:20 o'clock p.m.