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HomeMy WebLinkAbout4-15-25 City of Meeting Location: Municipal Center 7100 147th Street West Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on April 15, 2025, at 2:00 p.m. at the Apple Valley Municipal Center LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center 7100 – 147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA April 15, 2025 - 2:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Audience – 10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes – January 21, 2025 5. New/Continued Business A. Election of Officers B. Update Committee Member Addresses and Phone Numbers C. Update Informed Consent and Release Form D. Cemetery Improvements • New Columbarium Area • Columbarium Area Water Feature • Maintenance Shed E. Activity Report – 1st Quarter 2025 F. Maintenance and Grounds Update 6. Communications/Updates • Worker’s Day Ceremony – April 28, 2025 • Digital Agenda Software 7. Other Business 8. Adjourn Next Regularly Scheduled Meeting Date: July 15, 2025 CITY OF APPLE VALLEY LEBANON CEMETERY ADVISORY COMMITTEE January 21, 2025 Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley, Dakota County, Minnesota, held January 21, 2025, at 2:00 p.m. at Apple Valley Municipal Center. PRESENT: Nancy Anderson, Tim Anderson, Alan Kohls, Dave Kurtz ABSENT: Dave Brueshoff, Tanya Grawe, Jan Monro City staff members present were Public Works Director Matt Saam, Streets Superintendent Jeff Lathrop, and Cemetery/Public Works Coordinator Wendy Davis. 1. CALL TO ORDER The meeting was called to order at 2:01 p.m. by Chair Kohls. 2. APPROVAL OF AGENDA MOTION: of N. Anderson, seconded by D. Kurtz approving the agenda for today’s meeting as written. Ayes - 4, Nays - 0 3. AUDIENCE – 10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. 4. APPROVAL OF MINUTES – October 15, 2024 MOTION: of T. Anderson, seconded by D. Kurtz approving the minutes of the October 15,2024, meeting. Ayes - 4, Nays - 0 5. NEW/CONTINUED BUSINESS A. 2025 Goals Maintenance Shed - The maintenance shed will be on the west side of the cemetery and will be an approximately 30 x 40 building that stores cemetery equipment such as lowering devices and vaults. Mr. Lathrop informed the committee that quotes for the maintenance shed had been received and most were higher than anticipated. The estimated cost of the project is $12k over budget. Staff will schedule time to review the project with Engineering and the goal is still to install the garage in 2025. Columbaria Area Water Feature – Mr. Saam updated the committee on the status of the water feature near the new columbaria area. There are funds allocated in the budget to begin the process of designing and installing the water feature. Previously, a private donor has expressed interest in assisting with the water feature as well. Updates will be provided at a future meeting. New Columbarium – A new columbarium for the area south of the shelter has been ordered. This will be the second of four columbaria. The Columbaria is planned to be installed in August. An additional 10 single niches will be available in the new columbarium. MOTION: of N. Anderson seconded by D. Kurtz, approving the proposed 2025 Goals. Ayes - 4, Nays - 0 B. Maintenance and Grounds Update Mr. Lathrop reported that several maintenance activities took place in the fall of 2024 including tree pruning and removal of two trees. Next month, a cemetery cleanup will take place. High winds are causing items to blow away. Holiday décor will be left in place until the end of February. C. 4th Quarter Activity Report 2024 MOTION: of T. Anderson seconded by D. Kurtz approving the 2024 4th Quarter Activity Report. Ayes - 4, Nays - 0 D. 2024 Cemetery Report MOTION: of N. Anderson seconded by T. Anderson, approving the 2024 Cemetery Report. Ayes - 6, Nays - 0 E. Cemetery Advisory Committee Term Expirations The terms of Tanya Grawe and David Kurtz expire March 1, 2025. Both have expressed interest in serving another term. 6. COMMUNICATIONS / UPDATES 7. OTHER BUSINESS 8. ADJOURN MOTION: of D. Kurtz, seconded by T. Anderson to adjourn the meeting. Ayes - 4, Nays - 0 Meeting adjourned at 2:20 p.m. Respectfully submitted, __________________________________________ Wendy Davis, Cemetery/ Public Works Coordinator Approved by the Cemetery Advisory Committee on 4-15-25 Lebanon Cemetery of Apple Valley 2025 Activity Report (First Quarter) SALES Resident Non-Resident Preneed At Need Available Traditional Lot 1 1 2 537 Cremation Lot 3 3 0 747 Columbarium Niche 6 3 3 50 Cremation Boulder 2 2 24 boulder places SUBTOTAL 12 1 6 7 TOTAL SALES 13 BURIALS Traditional Cremain Traditional Lot 4 4 Cremation Lot -0 Columbarium Niche -2 Cremation Boulder -0 SUBTOTAL 4 6 TOTAL BURIALS 10 TITLE CHANGES 0 TRANSFERS 0 RETURNS 0 LOT SPLITS January 1 to March 31, 2025