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HomeMy WebLinkAbout2025/05/08 CITY OF APPLE VALLEY Dakota County, Minnesota May 8, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held May 8, 2025, at 7:00 p.m. PRESENT: Mayor Hooppaw; Councilmembers, Grendahl, Hiebert, and Melander. ABSENT: Councilmember Bergman. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti,Natural Resources Coordinator Berger, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, City Planner Dill, Police Chief Francis, Consultant Planner Haskamp, Assistant City Administrator Grawe, Fire Chief Nelson, Assistant Finance Director Rotz,Natural Resources Technician Stockert, and Associate Planner Stroeing. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. Approval of the Agenda MOTION: of Grendahl, seconded by Hiebert, approving the agenda for tonight's meeting, as presented, acknowledging the updated to item 4.U. and the Calendar of Events. Ayes -4 -Nays - O. Audience Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Randy Bailey spoke to the Council, inviting community members to the Apple Valley Rotary Annual Spring BBQ Bash and the annual Rick's Bike Sale event. Consent Agenda Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. Councilmember Hiebert requested item 4.F. be pulled for further discussion. MOTION: of Grendahl, seconded by Melander, approving all items on the consent agenda, except 4.F. Ayes - 4 -Nays - 0. Consent Agenda Items A. Approve the minutes of the regular meeting of April 24, 2025. B. Proclaim May 18 through May 24, 2025, as "Public Works Week" in the City of Apple Valley. CITY OF APPLE VALLEY Dakota County, Minnesota May 8, 2025 Page 2 C. Approve issuance of a lawful gambling exempt permit by the State Gambling Control Board to Renegade Pigs M/C MN to hold a raffle on July 19, 2025, at Cowboy Jack's, 14998 Glazier Avenue. D. Approve out-of-state travel request for Councilmember Ruth Grendahl to attend the National League of Cities Summer Board and Leadership Meeting. E. Approve the 2026 Budget Calendar and set August 28, 2025, at 5:30 p.m. as a special informal meeting of the City Council. Item pulled for discussion. G. Surplus Parks Equipment 1. Declare Redwood Park pool light poles and fixtures as surplus and authorize disposal or auction. 2. Approve agreement with Auction Masters, Inc.,to host online auction. H. Adopt Resolution No. 2025-66 accepting easements for Project 2022-111, Apple Valley 11th and 12th Additions Electrical Conversion Phase 1. I. Adopt Resolution No. 2025-67 Approving One-Year Extension of a Setback Variance for Drive-Through Canopy at Chick-Fil-A (7480 153rd Street West) J. Approve procedures for administering Project 2024-190, Kelley Park Renovation (2023 Parks Bond Referendum). K. Adopt Resolution No. 2025-68 approving plans and specifications for Project 2025-113, Galaxie Avenue & CSAH 42 Entrance Monument Improvements, and authorizing advertisement for receipt of bids June 3, 2025, at 10:00 a.m. L. Adopt Resolution No. 2025-69 awarding agreement for Project 2025-105, 2025 Street Improvements, to McNamara Contracting, Inc., in the amount of $1,663,437.00. M. Adopt Resolution No. 2025-70 awarding agreement for Project 2025-109, Central Village Street Improvements,to Northwest Asphalt, Inc., in the amount of $1,370,450.00. N. Approve professional services agreement with Surprise Endurance, LLC, for physical fitness and wellness training and authorize Police Chief Francis to sign the agreement on behalf of the City. O. Approve agreement with Keys Well Drilling Company, for Project 2024-136, Well 16 Recommissioning, in the amount of$125,286.00. P. McDonalds at Orchard Place (15460 English Avenue) 1. Adopt Resolution No. 2025-71 completing the vacation of easements on Outlot A, Orchard Place 4th Addition. 2. Adopt Resolution No. 2025-72 approving the final plat and development agreement for McDonalds at Orchard Place. 3. Approve storm water maintenance agreement, on Lot 2, Block 1, McDonalds at Orchard Place, for a proposed McDonald's restaurant Q. Approve Change Order No. 11 for Project 2021-172, Police Garage to various contractors in various amounts, and authorize the Mayor and City Clerk to sign contract documents. CITY OF APPLE VALLEY Dakota County, Minnesota May 8, 2025 Page 3 R. Approve the following Change Order to the professional services agreement with Johnson Laffen Galloway Architects, Ltd., d/b/a JLG Architects, for Project 2024- 187, Family Aquatic Center Improvements (2023 Parks Referendum): 1. Change Order No. 1 in the amount of an additional $30,000 for increased scope of aquatic mechanical and pool structure work. S. Approve acceptance and final payment on agreement with Nordic Services, Inc., d/b/a Nordic Mechanical Services, for Fire Station 1 HVAC replacement, in the amount of$22,060.00. T. Approve claims and bills. U. Approve the personnel report. End of Consent Agenda 4.F. Approve program for voluntary assessments for diseased tree removals on private property. Councilmember Hiebert highlighted the importance of the new assessment program. Ms. Berger provided an overview of the new program. MOTION: of Hiebert, seconded by Melander, approving a program for voluntary assessments for diseased tree removals on private property. Ayes -4 -Nays - 0. Regular Agenda A. Mental Health Awareness Month Proclamation Mayor Hooppaw introduced this item and read the proclamation proclaiming May 2025, as "Mental Health Awareness Month". MOTION: of Grendahl, seconded by Hiebert,proclaiming May 2025 as "Mental Health Awareness Month". Ayes -4 -Nays - 0. B. Peace Officer's Memorial Day Proclamation Deputy Police Chief Dahlstrom introduced this item. Mayor Hooppaw then read the proclamation proclaiming May 15, 2025, "Peace Officer's Memorial Day" and May 12-16, 2025, as"Police Week" in the City of Apple Valley. MOTION: of Melander, seconded by Grendahl,proclaiming May 15, 2025, "Peace Officer's Memorial Day" and May 12-16, 2025, as "Police Week"in the City of Apple Valley, and inviting residents to honor fallen police officers. Ayes -4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota May 8, 2025 Page 4 C. Apple Valley Village (Cassia) Expansion Ms. Haskamp stated the Apple Valley Medical Center has applied for Site Plan and Building Permit Authorization to construct a 60-unit(64 bed) skilled nursing facility for transition care on the subject property. The site is generally located at the intersection of Garrett Avenue and 147th Street West. The proposed Project is located on approximately 5.9 acres and is currently vacant, except for an existing parking lot that has been used for the existing Apple Valley Skilled Care Center("SCC")parking. The vacant site has been part of the owner's long-term plans to provide a full continuum of care from the health care campus that includes the existing SCC facility and adjacent/connected village apartments to the north of the subject site. The Planning Commission reviewed the site plan/building permit request on April 16, 2025, and voted to recommend approval of the request by a 6-0 vote. Councilmember Hiebert requested more trees be planted south of the new access road into the site. MOTION: of Grendahl, seconded by Melander,to adopt Resolution No. 2025-73 approving site plan and building permit authorization of the Apple Valley Village (Cassia) Expansion for development of a Transition Care Unit facility on Lot 2, Block 1 Apple Valley Commercial 4th Addition. Ayes - 4 -Nays - 0. D. Kelley Park Improvements Ms. Stroeing stated Kelley Park is located at 6855 Fortino Street in Central Village. The existing park facilities include playground equipment, splashpad,park shelter, restrooms, stage area, internal sidewalks, and landscaping features. Most existing facilities and materials will be removed as part of the improvements to Kelley Park. The clock tower and some of the landscaping materials will be reused. The planned improvements to Kelley Park include a stage structure (bandshell), restroom with an attached pavilion,playground equipment, splashpad, increased parking, and stormwater management facilities. The Planning Commission reviewed the request for the rezoning on March 20, 2024. The Planning Commission voted to recommend approval of the requested rezoning by a 5-0 vote. The Planning Commission reviewed the requests for variances and site plan/building permit authorization of the Kelley Park improvements on April 16, 2025. The variances and site plan/building authorization were recommended for approval by a 6-0 vote. MOTION: of Hiebert, seconded by Melander,to pass an ordinance approving the rezoning of Lot 1, Block 1 and Lot 1, Block 2, Kelley Park from "PD-739" (Planned Development No. 739)to "P" (Institutional). Ayes - 4 -Nays - 0. MOTION: of Hiebert, seconded by Melander,to adopt Resolution No. 2025-74 approving setback variances for a bandshell structure from Galante Lane from 35' to 20', and from Fortino Street 35' to 23'. Ayes -4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota May 8, 2025 Page 5 MOTION: of Hiebert, seconded by Melander,to adopt Resolution No. 2025-75 approving a setback variance for a restroom and pavilion structure from 152nd Street West from 35'to 20'. Ayes - 4 -Nays - 0. MOTION: of Hiebert, seconded by Melander,to adopt Resolution No. 2025-76 approving setback variances for the expansion of a parking lot from Foliage Avenue from 20' to 13', from 152nd Street West from 20' to 10', and from Fortino Street from 20' to 10'. Ayes -4 -Nays - O. MOTION: of Hiebert, seconded by Melander,to adopt Resolution No. 2025-77 approving the site plan/building permit authorization for the construction of a bandshell structure, restroom and pavilion structure, and other improvements at Kelley Park. Ayes -4 -Nays - 0. E. Project 2024-190, Kelley Park Renovation Guaranteed Maximum Price Amendment Mr. Carlson stated the City is revitalizing Kelley Park with exciting new features that enhance recreation, environmental stewardship, and community gathering opportunities. Project highlights include a performance facility, a large video screen, a new playground, an interactive splash pad, a modern restroom building, expanded parking, and sustainability features. This comprehensive renovation will establish Kelley Park as a premier destination for recreation, entertainment, and community engagement in Apple Valley. MOTION: of Hiebert, seconded by Melander,to approve Guaranteed Maximum Price Amendment to AIA Agreement with Kraus-Anderson Construction Company for construction management at risk services for Project 2024-190, Kelley Park Renovation, in the amount of$7,873,921.00 (2023 Parks Bond Referendum). Ayes - 4 -Nays - 0. F. 2025 Special Assessment Roll 697, Delinquent Utilities Mr. Rotz described Assessment Roll No. 697,totaling the original amount of$163,625.43, for delinquent utility accounts. He noted the hearing notice was published according to law and confirmed receipt of the Affidavit of Publication. The original assessment roll represented 394 utility billing accounts. Mayor Hooppaw called the public hearing to order, at 7:45 p.m., on Special Assessment Roll No. 697. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:45 p.m. MOTION: of Grendahl, seconded by Melander, adopting Resolution No. 2025-78 approving and levying 2025 Special Assessment Roll No. 697, delinquent utility accounts, in the original amount of$163,625.43, minus any prepayments. Ayes -4 -Nays - 0. CITY OF APPLE VALLEY Dakota County,Minnesota May 8, 2025 Page 6 Communications Mr. Anderson provided an overview of a Dakota County project on Cedar Avenue, which began on May 5 and should be completed by mid-July. Mr. Benetti introduced the new City Planner, Terri Dill. The Mayor and City Council welcomed Ms. Dill to Apple Valley. Calendar of Upcoming Events MOTION: of Grendahl, seconded by Melander, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 -Nays - 0. Adjourn MOTION: of Grendahl, seconded by Melander,to adjourn. Ayes - 4 -Nays - 0. The meeting was adjourned at 7:53 p.m. Respectfully Submitted, ji41404 ; :-- Christina M. Scipioni, Cit lerk Approved by the Apple Valley City Council 09tit on May 22, 2025. Clint Hooppaw, Mayor