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Home My WebLink About2025/03/13CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 13, 2024, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Grendahl, Hiebert, and Melander. ABSENT: None. City staff members present were: City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Human Resources Manager Haefner, Finance Director Hedberg, Fire Chief Nelson, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Grendahl, approving the minutes of the regular meeting of February 27, 2025, as written. Ayes - 5 - Nays — 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-35 accepting, with thanks, the donation of $5,000.00 from Apple Valley American Legion, Post 1776, for the recreation scholarship fund. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 2025 Page 2 MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-36 accepting, with thanks, the donation of cash and prizes from various businesses toward sponsorship of the Mid -Winter Fest celebration. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-37 authorizing Apple Valley, Farmington, Rosemount Cable Commission to sign PEG Payment Agreement for single payment of remaining PEG revenues. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, declaring certain Family Aquatic Center equipment as surplus; and authorizing disposal of the surplus City property by a public online auction with Auction Masters, Inc., as attached to the Parks and Recreation Director's memo. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-38 approving plans and specifications for Project 2023-133, EVR-P11 Pond Enhancements; and authorizing advertising for receipt of bids, at 10:00 a.m., on April 8, 2025, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays-0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-39 approving plans and specifications for Project 2025-109, Central Village Street Improvements; and authorizing advertising for receipt of bids, at 11:00 a.m., on April 15, 2025, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-40 approving plans and specifications for Project 2025-115, Contract Ash Tree Stump Removal and Sidewalk Replacement; and authorizing advertising for receipt of bids, at 10:00 a.m., on April 8, 2025, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for Pavement Management Consultant Services with GoodPointe Technology, LLC, in the amount of $27,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes-5-Nays-0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for Police Operations Building — Fitness Equipment Purchase and Installation with Push Pedal Pull, Inc., in the amount of $58,769.46, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2025-41 awarding the agreement for Project 2024-153, Pickleball Court Expansion at JCRPW, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of $475,001.93 (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 2025 Page 3 MOTION: of Melander, seconded by Grendahl, approving the Agreement for Project 2024- 153, Pickleball Court Expansion at JCRPW with Irrigation by Design, Inc., in the amount of $18,890.00, and authorizing the Mayor and City Clerk to sign the same (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for Project 2024- 188, Youth Baseball/Softball Complex Construction with Musco Sports Lighting, LLC, in the amount of $836,280.00, and authorizing the Mayor and City Clerk to sign the same (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Guaranteed Maximum Price Amendment to AIA Agreement for Project 2024-188, Youth Baseball/Softball Complex Construction with Terra General Contractors, LLC, d/b/a Terra Construction, in the amount of $5,698,578.00, and authorizing the Mayor and City Clerk to sign the same (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving bidder qualification selection criteria for Project 2024-188, Youth Baseball/Softball Complex Construction, as attached to the Parks and Recreation Director's memo (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Change Order No. 9 for Project 2021-172, Police Garage, with various contractors in various amounts. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving Change Order No. 2 to the agreement with Conference Technologies, Inc., for Police Operations Building — Video Conferencing/Display Monitors/Audio/Data Networking & Cabling, resulting in no change to the contract amount. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2024-105, 2024 Street Improvements, as complete and authorizing final payment on the agreement with B32 Engineering Group, Inc., in the amount of $2,550.00 (2023 Parks Bond Referendum). Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, accepting Project 2024-127, Hayes Arena Ice System Replacement, as complete and authorizing final payment on the agreement with McNamara Contracting, Inc., in the amount of $295,875.90. Ayes - 5 - Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated March 13, 2025. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 2025 Page 4 MOTION: of Melander, seconded by Grendahl, to pay the claims and bills, check registers dated February 19, 2025, in the amount of $1,549,133.09, and February 26, 2025, in the amount of $3,254,340.20. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA INTRODUCTION AND OATHS OF OFFICE OF FIREFIGHTERS Fire Chief Nelson introduced Firefighters Eric Chin and Josh Waterman. City Clerk Scipioni administered the oath of office to Firefighters Chin and Waterman. Their family members pinned their badges. The City Council congratulated Firefighters Chin and Waterman on the end of their probationary period and thanked them for their service to the City. COMMUNICATIONS There were no staff or Council communications. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CLOSE MEETING — TO DISCUSS AN OFFER TO PURCHASE CITY -OWNED PROPERTY — LOCATED AT 7153 152ND STREET WEST AND 7169 153RD STREET WEST (CENTRAL VILLAGE WEST SITE) Mayor Hooppaw requested a motion to close the meeting under the exception to the open meeting law to discuss an offer to purchase City -owned property located at 7153 152nd Street West and 7169 153`d Street West (Central Village West site). MOTION: of Grendahl, seconded by Hiebert, to close the regular meeting and convene in closed session to discuss an offer to purchase City -owned property located at 7153 152nd Street West and 7169 153`d Street West. (Central Village West site). Ayes - 5 - Nays - 0. This portion of the meeting ended at 7:07 p.m. Mayor Hooppaw and Councilmembers Bergman, Grendahl, Hiebert, and Melander convened in the Regent Conference Room, at 7:13 p.m., along with Assistant City Administrator Grawe, City Clerk Scipioni, City Attorney Hills, Community Development Director Benetti, Finance Director Hedberg. The meeting was recorded as required by law. The Council reconvened in open session at 7:24 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 2025 Page 5 MOTION: of Grendahl, seconded by Hiebert, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:24 p.m. Respectfully Submitted, 44 W Christina M. Scipioni, Vy Clerk Approved by the Apple Valley City Council on March 27, 2025. Clint Hooppaw, Mayor