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HomeMy WebLinkAbout12/29/1983CITY OF APPLE VALLEY Dakota County, Minnesota December 29, 1983 Minutes of the special meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 29th 1983, at 8:00 otclock p.m. at the City Mall pursuant to due call and notice thereof. PRESENT: Mayor Overgard; Councilmembers Branning, Holton, Humphrey and Savanick Attended at 8:11 p.m.): Clerk Asleson. ABSENT: None. Mayor Overgard called the meeting to order at 8:00 p.m. MOTION: of Holton, seconded by Humprey, approving the agenda for tonight's meeting. Ayes - 4 - Nays - 0. APPROVE AGENDA CONSENT AGENDA LICENSES & PERMITS RES. 1983-175 LIQUOR FUND TRANSFER RES. 1983-176 POLICE FUND TRANSFER RES. 1983-177 WRITE-OFF N.S.F. CHECKS MOTION: of Holton, seconded by Humphrey, removing consideration of water meter specifications from the consent agenda and approving the various licenses and permits for 1984 as shown on the list dated December 29, 1983; the only remaining item on the consent agenda. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Humphrey, adopting Resolution No. 1983-175 approving the transfer of $100,000 from the liquor fund (26) to the general fund (01) effective December 31, 1983, as shown in the 1983 budget. Ayes - 4 - Nays - 0. MOTION: of Humphrey, seconded by Holton, adopting Resolution No. 1983-176 approving the transfer of $48,129.59 from the police fund (06) to the general fund (01) effective December 31, 1983, as part of the City's share of P.E.R.A. for police officers. Ayes - 4 - Nays - 0. MOTION: of Holton, seconded by Branning, adopting Resolution No. 1983-177 authorizing the City Clerk to write-off uncollectible insufficient fund checks in the total amount of $205.23. Ayes - 4 - Nays - 0. Councilmember Holton asked if water meter reading via cable television systems has been considered for the City? John Gretz said he has had information on it, but it would be a long term future consideration. Me has been considering postcard reading, which appears most economical and is currently used in Burnsville. MOTION: of Holton seconded by Humphrey, adopting Resolution No. 1983-178 approving specifications for water meters, to be purchased over a three-year period, and authorizing advertisement for bids to be re- ceived at 2:00 p.m. on February 16, 1984. Ayes - 4 - Nays - 0. RES. 1983-178 TAKE WATER METER BIDS MOTION: of Holton, seconded by Humphrey, to pay the claims and bills, checks CLAIMS & BILLS numbered 31019, 31020, and 35597 through 35690, in the total amount of $498,991.88. Ayes - 4 - Nyas - 0. Councilmember Savanick attended at this time. MOTION: of Holton, seconded by Overgard, adopting Resolution No. 1983-179 approving the 1984 Personnel Plan, dated December 20, 1983, with salary increases of up to six percent for all fulltime and perman- ent parttime employees, other salary and benefit changes as itemized RES. 1983-179 1984 PERSONNEL PLAN CITY OF APPLE VALLEY Dakota County, Minnesota December 29, 1983 Page 2 in the resolution and up to $9,000 for additional salary adjustments (including PERA and FICA costs) for all fulltime and parttime per- manent employees whose annual pay rate as of December 31, 1983, is less than $21,500, excluding all employees represented by labor unions. Mayor Overgard asked when the $9,000 would be distributed. Councilmember Holton said he would intend it be done as soon as possible; based on his survey of private industry positions, he believes the adjustments are in order at the present time. Councilmember Branning said because the City's plan has a step system and private in- dustry does not, he does not agree. Councilmember Holton said his comparison of posi- tions in pay ranges 3 and 6, at the three -year step, with the adjustment, showed them to be similar to private industry. He reviewed the comparison of a secretary's salary in Apple Valley, in private industry and with suburbs over 10,000 population in the Stanton Survey. Councilmember Branning said the $9,000 or two percent should either be called com- parable worth adjustment or market rate adjustment and if it is allocated equally to all positions, it is not a comparable worth adjustment. Councilmember Humphrey said he does not agree with the plan because he Believes some personnel classified as Schedule I should be Schedule II, the performance review process is not adequate, an overall staffing plan for the City should be addressed and the general six percent increases are somewhat high in light of the current Councilmember Holton said he agrees the entire plan needs to be looked at, but an overall increase of six percent is to bring the salaries up to market rates and is not based on the consumer price index. The motion and second agreed to amend the motion by deleting refer- ence to $9,000 and applying the adjustment as a two percent increase as shown in the draft of the Personnel Plan dated December 20, 1983. Thus, the amended motion is to adopt the 1984 Personnel Plan via the resolution draft dated December 20, 1983, except for paragraph 11 which was separately considered on December 20, 1983. The Council reviewed the Stanton Survey mean salary data for Schedule II positions and reviewed a salary survey comparison of nine positions prepared by Mr. Asleson dated December 29, 1983. MOTION: of Savanick, seconded by Branning, to separate from the main motion the issue of the additional two percent adjustment for employees whose annual salary rate is less than $21,500. Ayes - 3 - Nays - 2 (Overgard and Holton). AMEND MOTION SEPARATE VOTE Vote was taken on the separated main motion to adopt the Personnel Plan as presented, but without it containing the additional two percent adjustment. Ayes - 4 - Nays - 1 (Savanick). CITY OF APPLE VALLEY Dakota County, Minnesota December 29, 1983 Page 3 Councilmember Branning said he would be in favor of particular additional adjustments for salary inequities in certain positions, but not an across the board two percent. Councilmember Holton said the positions included in the two percent adjustment are the lowest paid positions and the adjustment would bring them more in line with the value of the positions. Councilmember Humphrey said an across the board adjustment does not solve the problem of comparable pay and he does not believe an annual increase in the pay ranges should be applied to probationary employees as the plan now provides, but he could vote for it if the Council proceeds with making improvements to the plan. Vote was taken on the two percent adjustment; the second part of the main motion. Ayes - 4 - Nays - 1 (Branning). John Gretz reviewed the background of legislation requiring surface water management plans and the options available to implement the plans, tt was decided to use the joint power approach with other units of government in the watershed districts. Parts of Apple Valley are in the Black Dog and Gun Club watersheds and most of the City is in the Vermillion watershed. The Council received a draft Joint Powers Agreement, dated December 1983, for the Vermillion River Watershed Management Organization and a timetable showing adoption of the agreement by all parties by June 30, 1984. SURFACE WATER MANAGEMENT PLANNING Mr. Gretg reviewed the agreement with the Council and distributed a copy of a letter, dated November 17, 1983, from Jim Sheldon, City Attorney, approving the agreement as to form and commenting on it. Councilmember Branning said his concern is flood control; such as if dams were built downstream and the cost allocation. Mr. Gretz said such items would have to be shown in the local water management plans and the costs probably determined by normal agri- cultural runoff. Councilmmeber Branning asked if agricultural runoff is the correct factor to use? Mr. Gretz said if it is used in all areas and enforced it would be and there is an appeal procedure in the agreement. Mr. Asleson noted that page 15 contains a termination provision, but he did not see an amendment procedure. He commented on page 8, subdivision 22, and said it, in effect, creates individual pollution control agencies. Mr. Gretz agreed and said the paragraph is required by state law. Councilmember Savanick asked how representation would be distributed in the Black Dog and Gun Club agreements? Mr. Gretz said those agreements have not been done yet, but will have different representation because fewer units of government are involved and it may be possible that Apple Valley will not have to be included in the Gun Club agreement. MOTION: of Holton, seconded by Humphrey, to adjourn. Ayes - 5 - Nays - 0. The meting was adjourned at 10:35 o'clock p.m.