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HomeMy WebLinkAbout01/08/1981CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 1981 Minutes of the meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 8, 1981, at 8:00 o'clock p.m. at the City Hall. PRESENT: Mayor Garrison; Councilmembers Branning, Kelly, Overgard and Savanick; Deputy Clerk Mueller ABSENT: None. Deputy Clerk Mueller administered the oath of office to Councilmembers Branning and 0vergard and to Mayor Garrison who were taking office after being elected and re- elected to their respective positions at the November 4, 1980 general election. Mayor Garrison called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to,the flag. MOTION: of Overgard, seconded by Kelly, approving the agenda for tonight's APPROVE AGENDA meeting as amended. Ayes ' 5 - Nays - 0. MOTION: of Savanick, seconded by Overgard, approving the minutes of the meeting of December 30, 1980, as corrected. Ayes - 3 - Nays - 0 (Branning and Garrison Abstained). DEC. 30, 1980 MINUTES CONSENT AGENDA RES. 1981-1 OFFICIAL NEWSPAPER RES. 1981-2 OFFICIAL DEPOSITORY RES. 1981-3 ADDITIONAL DEPOSITORIES THOMPSON BOND & CASH ESCROW ADJUSTMENTS MOTION: of Overgard, seconded by Kelly, removing consideration of the Change Order to the Enebak contract and hiring parttime employees to the regular agenda and approving all remaining items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1981-1 designating the Dakota County Tribune as the official newspaper of the City for the year 1981. Ayes - 5 - Nays - 0. MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1981-2 designating the First State Bank of Apple Valley as the City's official depository for 1981 for the payroll account, checking account and certificates of deposit. Ayes - 5 - Nays - 0. MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1981-3 designating First National Bank of St. Paul, First Federal Savings & Loan of Hastings, Community State Bank of Apple Valley, Twin City Federal Savings & Loan, Midwest Federal, First National Bank of Minneapolis and Northwestern National Bank of Minneapolis as additional depositories for City investment purposes. Ayes - 5 - Nays - 0. MOTION: of Overgard, seconded by Kelly, approving adjustments in perfor- mance bonds and cash deposits by Orrin Thompson Homes by requiring the following amounts: Greenleaf 12th - $500; Greenleaf 13th - $2,200; Longridge 1st - $5,000; Longridge 2nd - $25,000; and Palomino Woods - $42,500. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 1981 Page 2 MOTION: of Overgard, seconded by Kelly, granting a sideyard setback LOT 1, BLK. 1 variance of three feet for a house on Lot 1 of Block 1 of Kerry KERRY ADDN. Addition as recommended by thePlanning Commission. Ayes - 5 VARIANCE - Nays ~ 0. MOTION: of Overgard, seconded by Kelly, granting a sideyard setback variance of one foot into the City's drainage easement for a duplex on Lot 2 of Block 1 of Hidden Ponds 2nd Additions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. LOT 2, BLK. 1 HIDDEN PONDS 2ND VARIANCE RES. 1981-4 ADVERTISE FOR WATER METERS MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1981-4 approving the specifications for 800 water meters to be pur- chased over a three-year period and authorizing advertisement for bids to be received at 2:00 p.m. on Tuesday, February 24, 1981. Ayes - 5 - Nays - 0. MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1981-5 RES. 1981-5 authorizing installation of stop signs on 141st Street at Hayes STOP SIGNS Road, on 142nd Street Court at Hayes Road and on Guthrie Avenue at 140th Street. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA ITEMS MOTION: of Ovargard, seconded by Savanick, adopting Resolution No. RES. 1981-6 1981-6 appointing Councilmember Kelly as Acting Mayor for the ACTING MAYOR year 1981. Ayes - 5 - Nays - 0. Councilmember Kelly asked to consider the Council liaison assignments for 1981. Councilmember Branning asked to have the booklet of information on commissions and committees, which was prepared a couple of years ago, updated for the next meeting and consider the commission and committee appointments and Council liaison assignments at that meeting also. The Council agreed to have these items on the January 22, 1981 meeting agenda. The Councilmembers were asked to contact each of the members of the commissions and committees, to which they were liaison in 1980, to determine if any members do not wish to be reappointed. John Gretz showed the location of the proposed preliminary plat of Timber Woods on the map, situated southeast of Hunters Pass in the northwest corner of the City. It is located on part of the Apple Valley Development Partnership property on which 49 single family lots have already been platted in the Hunters Wood subdivisions. The Dakota County HRA is proposing to build 15 townhouse units on a 2.58 acre site on Outlot B. The original proposal included an office building also, but that part of the request has been withdrawn. He referred to his memo to the Council dated December 29, 1980, detailing the entire proposal. Carol Schultz, Executive Director of the HRA, was present and described the proposal and the site selection criteria as further detailed in her letter to the Council dated January 2, 1981. She also commented on the questions about mass transit availability which had been raised by the Planning Commission and referred to a letter from Charles Weaver, Chairman of the Metropolitan Council, dated January 2, 1981, advising that MTC bus transportation could be available to this area after the County Road 11 improvements are completed. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 1981 Page 3 Sue Blumental, architect for the project, described the proposed townhouse units and showed renderings of the exterior design and floor plans. She also described the solar systems proposed to be used in the units. Ellen Hart-Shegos commented on the HRA's commitment to energy conservation in the design of the townhouse units. The estimated construction cost is $46,000 per unit and the land costs are $5,000 per unit or a total of $51,000 per unit which includes everything. Mayor Garrison said he agrees with the concept of government rent subsidies and assistance for low and moderate income families, but he does not agree with the gov- ernment owning housing units. Families could be benefitted as well by rent subsidies, and located in various neighborhoods, as by the scattered site housing program. The mass transit question has not been resolved because the funding for such service is only partially committed. The location of the project is not convenient to shopping, schools, etc. He also expressed concern about the Planned Development Agreement on this property which showed multiple residential on the entire area, but has now been partly developed With single family homes. MOTION: of Overgard, seconded by Kelly, approving the preliminary plat for HRA TIMBER Timber Woods as requested by the Dakota County Housing and Redevel- WOODS PROPOSAL opment Authority. Councilmember Savanick questioned how the surrounding area would develop if this pre- liminary plat were approved, and would part of Outlot B be left undevelopable? She said a plan for the entire remaining area needs to be addressed before any preliminary plat on part of the area is approved. Councilmember Branning agreed and said consideration on how the planned development applies to the remaining property should be given first now that it has changed from the original plan by the single family construction. Mayor Garrison requested the Council to make a decision on this preliminary plat now and review of the planned development and overall plan for the remaining area considered separately. Vote was taken on the motion. Ayes - 0 ~ Nays - 5. Request was denied. John Gretz said the Planning Cormnission has set a special meeting at 7:30 p.m. on January 29, 1981 to review all planned developments in the City and this one will be included in that review. Raymond Connelly, the property owner, arrived at this time and said he does not agree that this preliminary plat does not fit in with the planned development. Mayor Garrison briefly explained the considerations discussed and said the entire planned development needs to be reviewed. Mr. Connelly was asked to work with the City in this review. Police Lt. Bruce Erickson was present to comment on the bicycle safety and education grant application. He said the State of Minnesota will be distributing $80,000 of Federal funds and this application is for $3,970 for the City. The Police Department has budgeted $3,000 to supplement it. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 1981 Page 4 MOTION: of Branning, seconded by Savanick, approving the bicycle safety and education grant application in the amount of $3,970 and authorizing submitting it to the Minnesota Department of Edu- cation, Traffic Safety Education Unit. Ayes - 5 - Nays - 0. BICYCLE SAFETY GRANT APPLICATION John Gretz reviewed the plans for the construction of County Road 42, from Pennock to Rosemount, which will be four lanes divided, constructed as an urban section, with a signal at County Road 31 and modifications to the signals at Pennock and Cedar for turning lanes. Councilmember Branning asked what the phasing of the construction will be and how access to abutting properties will be handled during construction. Mr. Gretz said properties which now have direct access will continue to have direct access until they are developed. The phasing will be addressed in the specifications which will be prepared after the plans are approved. Councilmember Savanick asked if the pathway at County Road 42 and Cedar Avenue is shown on the plans? Mr. Gretz said the portion along County Road 42 is shown and the portion along Cedar Avenue will be part of the Cedar Avenue construction project. The pedestrian crossing signals will be included in the intersection traffic signals. It was discussed that the County Road 42/Cedar Avenue intersection construction from both projects should be completed simultaneously if possible. MOTION: of Overgard seconded by Kelly, adopting Resolution No. 1981- 7 approving the plans for CSAH No. 42 (State Project No. 19- 642-11) dated December 30, 1980 and rescinding Resolution No. 1980-154. Ayes - 5 - Nays - 0. RES. 1981-7 COUNTY ROAD 42 PLANS Councilmember Overgard asked for an explanation of the water service work included in Change Order No. 2 to the Enebak contract. Mike Bassett said changes in the location of the water fountains at Farquar Park were made to better suit the needs and the water line at Redwood Park could not be located and a line had to be run from Redwood Drive to connect the water fountain in that park. He also said he has found a discrepancy in the pathway footage and asked the Council to table $3,825.70 of the Change Order until he can discuss it with the contractor. MOTION: of Overgard, seconded by Kelly, approving $5,067 of Change Order No. 2 to the contract with Enebak Construction for Pro- ject 80-10, park construction, and tabling $3,825.70 for fur- ther review. Ayes - 5 - Nays - 0. CHANGE ORDER 2 PROJ. 80-10 ENEBAK CONST. Councilmember Overgard questioned hiring a Groundskeeper II, as listed on the memo from Mike Bassett dated January 5, 1981, during the winter. Mr. Bassett said this person has been working as a Groundskeeper I since June of 1980 and should have been listed as a salary increase rather than a new hire. During the winter months, he has been working in the Park Department flooding skating rinks. Councilmember Kelly requested that future hirings be submitted to the Council for approval before the effective dates of their employment. MOTION: of Savanick, seconded by Overgard, approving hiring the part- HIRE PARTTIME time park, recreation and Ice Arena employees as listed on the EMPLOYEES memo from Michael. Bassett dated January 5, 1981. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 1981 Page 5 George Ballenger distributed a memo from Richard Asleson dated January 8, 1981, concerning the 1981 budgets. Councilmember Branning asked, because a deficit budget is shown for 1981, is this a trend toward deficit spending or toward excess carry forward from previous years? Mr. Ballenger said a point has been reached where the additional cash reserve is no,longer required and will be used to supplement revenue. Councilmember Branning asked what the required cash reserve is? Mr. Ballenger said $700,000 or above will be adequate and it is now at $746,000. Councilmember Savanick asked for more time to review the information and said she does not agree with showing a deficit budget because it may be misunderstood. Councilmember Kelly asked what the final date to adopt the budget is? Mr. Ballenger said there is not a final date, but it must be adopted to comply with Federal Revenue Sharing require- ments. MOTION: of Savanick, seconded by Kelly, tabling consideration of the 1981 TABLE 1981 budgets until January 22, 1981. Ayes - 3 - Nays - 1 (Garrison). BUDGETS (Branning abstained.) George Ballenger distributed information dated January 8, 1981 on equipment certificates required to finance items proposed in the 1981 budgets including two fire trucks. The total issue of certificates proposed is $275,000. Councilmember Kelly asked how much bonding ability the City would have remaining if the certificates were issued for all items including two fire trucks? Mr, Ballenger said approximately $1,000,000 would re- main for general obligation bonds and equipment certificates. The Council reviewed the draft of the specifications for two pumper/rescue trucks, dated January 5, 1981. Councilmember Kelly said options on purchasing the trucks should be added so the City can purchase one truck, two trucks at the same time or one truck immediately and one truck six months or a year from now. Mayor Garrison expressed concern about the specifications being written so that only one company can bid the trucks. The Council discussed adding the following to the specifications: "The City of Apple Valley will consider all bids that meet the intent of these specifications." Councilmember Kelly asked how many companies could bid on these specifications. Richard Tuthill said the only specific item is the truck cab and any company that would build the cab can bid these trucks. Robert Garber suggested including the words "or approved equal" in the specifications where something equal to that specified would be accepted. Councilmember Branning asked when the "approval" takes place? Jim Sheldon said after the bids are received and Fire Department has reviewed them, it makes a recommendation to the Council and the Council makes a decision based on this to award or not. MOTION: of Kelly, seconded by Overgard, including the purchase options in the specifications for the fire trucks and the wording "or approved equal" where appropriate. Ayes - 5 - Nays - 0. FIRE TRUCK SPECIFICATIONS George Ballenger said bids can be received on February 25, 1981, and at the Council's meeting of February 26, 1981, it can set the sale of equipment certificates for March 26, 1981. If bids are received on the equipment certificates, they can be sold and the truck purchase awarded on March 26, 1981. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 1981 Page 6 MOTION: of Branning, seconded by Overgard, adopting Resolution No. 1981- RES. 1981-8 8 approving the specifications for two fire trucks and authoriz- FIRE TRUCK ing advertisement for bids to be received at 2:00 p.m. on Wednes- SPECS & BIDS day, February 25, 1981. Ayes - 5 - Nays - 0. MOTION: of Branning, seconded by Garrison, adopting Resolution No. 1981- 9 establishing the 1981 pay rates and policies for all City employees. RES. 1981-9 1981 PAY RATES The Council discussed the resolution and noted this would be a 9.96 percent total increase for Schedule I employees. Vote was taken on the motion. Ayes - 5 - Nays - O. Councilmember Branning said he would like to start looking at the personnel plan and 1982 salary planning in April and would like to have a special work session on this. The Council agreed to have this put on the next agenda for consideration of setting a meeting date. Councilmember Savanick said articles for the next issue of the "Council Table" should be submitted to Betty Abbott.by January 16, 1981. MOTION: of Overgard, seconded by Savanick, to pay the claims and bills, checks numbered 18630 through 18632, 18634, 20654 through 20664 and 20666 through 20757, in the total amount of $1,200,454,99. Ayes - 4 - Nays - 0 (Branning Abstained). CLAIMS & BILLS MOTION: of Overgard, seconded by Savanick, to adjourn. Ayes - 5 - Nays - O. The meeting was adjourned at 10:17 o'clock p.m.