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08/27/2015 Meeting
606 .... Meeting Location: Municipal Center Goo A 7100 147th Street West V alley Apple Valley, Minnesota 55124 August 27, 2015 CITY COUNCIL SPECIAL INFORMAL MEETING TENTATIVE DISCUSSION ITEMS 5:30 P.M. 1. Council Discussion Items (5 min.) 2. Discuss 2016 and 2017 Proposed Budgets (70 min.) (Please bring your budget binder) 3. Adjourn CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 PM 1. Call to Order and Pledge 2. Approve Agenda 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda A. Conservation Minnesota Energy Survey Results 4. Approve Consent Agenda Items Consent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. A. Approve Minutes of August 13, 2015, Regular Meeting B. Approve State Gambling Exempt Permits for Apple Valley American Legion Auxiliary, Unit 1776, at Apple Valley American Legion, Post 1776 1. November 14, 2015 2. January 9, 2016 3. March 12, 2016 C. Approve State Gambling Exempt Permit for Apple Valley Ducks Unlimited, Chapter 185, at Bogart's /Apple Place Bowl, on September 16, 2015 D. Approve Change in Corporate Officers for Red Robin International, Inc., d/b /a Red Robin America's Gourmet Burgers & Spirits, 15560 Cedar Avenue, in Connection with On -Sale Liquor Licenses E. Approve Letter to Dakota County Regional Rail Authority (DCRRA) Providing Comments on Cedar Avenue Transitway Implementation Plan Update 2015 F. Continue Public Hearing on Vacation of Evendale Way Right -of -Way and Drainage and Utility Easements to October 22, 2015 G. Adopt Resolution Approving Final Plat and Development Agreement for Cobblestone Lake 7th Addition H. Adopt Resolution Approving Final Plat and Development Agreement for Cortland Fourth Addition I. Approve Water Quality Improvement Cost Share Agreement with Brian L. Johnston, as Trustee of the Brian L. Johnston Trust, for Raingarden Installed at 6111 Falcon Ridge Trail J. Approve Water Quality Improvement Cost Share Agreement with Marlene J. Sivyer for Raingarden Installed at 888 Redwell Lane K. Approve 2015 Blue Thumb Partners' Agreement with Metro Blooms for Membership in the Blue Thumb - Planting for Clean Water Program L. Approve Acceptance and Final Payment on Agreement with B & L Utility Maintenance, LLC, for Project 2015 -145, 2015 Hydrant Reconditioning and Painting M. Approve Acceptance and Final Payment on Agreement with G.F. Jedlicki, Inc., for Project 2015 -115, 2015 Utility Improvements N. Approve Acceptance and Final Payment on Agreement with Sports Technology, Inc., for Project 2015 -154, Quarry Point Park Soccer Field #7 Lighting — Installation O. Approve Personnel Report 5. Regular Agenda Items A. Approve Apple Valley Firefighters' Relief Association 37th Annual "Booya" Fund Raiser, on September 19, 2015, at Fire Station No. 1 B. Adopt Resolution Accepting Donation of Pet Oxygen Masks from Invisible Fence Twin Cities for Use by Fire Department C. Karamella Addition 1. Pass Ordinance to Allow Ancillary Retail in Conjunction with a Permitted Use in "I -1" (Limited Industrial), "I -2" (General Industrial), and `BP" (Business Park) Zoning Districts (Recommend waiving second reading) 2. Adopt Resolution Approving Preliminary Plat 3. Adopt Resolution Approving Site Plan/Building Permit Authorization for a Manufacturing and Warehouse Facility, and Attached Ancillary Retail Facility 6. Staff and Council Communications 7. Approve Calendar of Upcoming Events 8. Approve Claims and Bills 9. Adjourn Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 Agendas and meeting minutes are also available on the City's website at www. cityofapp leva Hey. org ITEM: 2. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Informal Agenda Item Description: Discuss 2016 and 2017 Proposed Budgets (70 min.) (Please bring your budget binder) Staff Contact: Department/ Division: Ron Hedberg Finance Department ACTION REQUESTED: No formal action is required, but City Council direction is sought as preparations are made for adopting the preliminary levy at the September 10, 2015 City Council meeting. SUMMARY: The City Council set aside the August 27, 2015 Informal for a budget discussion. The budget book was distributed earlier; please bring your copy to the meeting. Please let me know if you would like an additional copy. BACKGROUND: The current budget calendar calls for the City Council to adopt the preliminary levy (the maximum) and budget at the September 10 City Council meeting. If additional time is needed, the adoption of the preliminary levy and budget could be conducted at the September 24 City Council meeting. The total levy for 2016 is proposed to be $24,058,000 up 3.99% or $924,000 over 2015. At this levy amount, the median valued home in Apple Valley valued at $218,200, that increased 4.85% in value, will see the City's share of their property tax bill increase $37 or 4.1 %. The levy continues the support of the annual street maintenance program in addition to continued levy to support the Ice Arena. Levy Component 2015 2016 Difference %dChange General Levy $18,566,000 $ 19,389,555 $206,504 4.4 % Street Maintenance Program 2,940,000 3,028,200 $88,200 3.0% Property Tax Delinquencies 200 ,000 150,000 ($50,000) (25.0 %J Ice Arena support 121,000 121,000 $0 0% Debt Service —Voter 910,000 936,000 $ 26,000 2.9% Approved Debt Service —AII Other Levy 397,000 433,245 $36,245 29.1% $ 23,134,000 $ 24,058,000 $924,000 4.0 % Calendar The date for formally adopting and preliminary budget and levy is set for September 10 , and is required to th be adopted by the City Council and certified to the Dakota County Auditor by September 30. BUDGET IMPACT: The preliminary tax levy that will be adopted on September 10, 2015, will provide for the operating budget for 2016. ATTACHMENTS: Type Background Material Presentation •t• 111• 000 (0 Apple Valley 2016 Proposed Operating Budget 000 0666 00660 6000 666 Apple Valley Notes: This page left intentionally blank TABLE OF CONTENTS City Administrator Cover Memo ............................................................ ............................... Budget and Tax Levy Resolutions .................................................... ............................... 1 Tax Levy History & Taxes Available for General Fund ...................... ............................... 3 Tax Capacity and Tax Rate Calculations ........................................... ............................... 4 Tax Impacts to Residential Property owners ..................................... ............................... 5 BudgetSummary ............................................................................... ............................... 8 General Fund Revenue Summary ................................................... ............................... 11 General Fund Revenue Detail ......................................................... ............................... 12 General Fund Expenditures by Department .................................... ............................... 19 General Fund Expenditure Summary .............................................. ............................... 20 General Fund Expenditures Subtotals by Department & Expense Category .................. 24 GENERAL FUND PROGRAM DETAILS GENERAL GOVERNMENT Mayorand Council .......................................................................... ............................... 31 Administration.................................................................................. ............................... 35 CityClerk ......................................................................................... ............................... 39 Human Resources / Front Desk ....................................................... ............................... 45 Information Technology .................................................................... .............................49 General Government Buildings ........................................................ ............................... 55 FINANCE Finance............................................................................................ ............................... 61 DataProcessing ............................................................................... ............................... 67 IndependentAudit ............................................................................ ............................... 71 LEGAL LegalServices ................................................................................. ............................... 75 COMMUNITY DEVELOPMENT Community Development ................................................................. ............................... 79 CodeEnforcement ............................................................................. .............................83 POLICE Police............................................................................................... ............................... 89 CivilDefense ...................................................... ............................... ............................119 Community Service Officer (CSO) ................................................. ............................... 123 FIRE Fire................................................................................................. ............................... 127 Firerelief ........................................................................................ ............................... 135 000 0666 00660 6000 666 Apple Valley Notes: This page left intentionally blank Table of Contents Continued PUBLIC WORKS CityEngineering ............................................................................. ............................... 139 Inspections..................................................................................... ............................... 147 Public Works Administration ......................................................... ............................... 155 Central Maintenance Facility .......................................................... ............................... 163 StreetMaintenance ........................................................................ ............................... 171 Snow& Ice Removal ...................................................................... ............................... 179 Traffic Signs /Signals /Markers ........................................................ ............................... 183 PARK AND RECREATION Park Recreation Administration ..................................................... ............................... 187 ParkMaintenance .......................................................................... ............................... 193 Recreation Programs ......................................... ............................... ............................ 207 RedwoodPool ................................................................................ ............................... 215 Recreation Self- Supported Programs ............................................ ............................... 221 Apple Valley Community Center ........................ ............................... ............................ 227 AquaticSwim Center ..................................................................... ............................... 233 Apple Valley Senior Center ............................................................ ............................... 239 UNALLOCATED Insurance....................................................................................... ............................... 245 CouncilContingency .......................................... ............................... ............................249 OTHER GOVERNMENTAL FUNDS BUDGETED EquipmentFund ............................................................................. ............................... 253 Cable TV Joint Powers Reserve Fund ........................................... ............................... 257 Cable TV Capital Projects .............................................................. ............................... 263 Future Capital Projects Fund ......................................................... ............................... 267 Road Improvement Fund ............................................................... ............................... 271 EDAOperations Fund .................................................................... ............................... 275 VERF (Vehicle & Equipment Replacement Fund) ......................... ............................... 279 Municipal Building Fund ..................................... ............................... ............................283 ENTERPRISE FUNDS LiquorFund ........................................................ ............................... ............................287 GolfFund ....................................................................................... ............................... 303 IceArena Fund .............................................................................. ............................... 315 WaterOperations ........................................................................... ............................... 331 SewerOperations .......................................................................... ............................... 343 Storm Drainage Utility -Water Quality ............................................. ............................... 353 StreetLight Utility ............................................... ............................... ............................363 CemeteryFund .............................................................................. ............................... 367 000 0666 00660 6000 666 Apple Valley Notes: This page left intentionally blank 2016 -2017 BUDGET MESSAGE Apple Valley TO: Mayor and City Council Members FROM: Tom Lawell, City Administrator SUBJECT: Preliminary City Budget for 2016 and 2017 DATE: August 5, 2015 It is my honor to present to you the recommended 2016 and 2017 draft budget for the City of Apple Valley. Many hours have gone into the preparation of this document with a focus on providing the high quality public services that our residents, businesses and visitors have come to expect. We will likely spend many more hours in the months ahead discussing with the City Council the details of the budget. Until then, the intent of this memo is to share with you the budgetary highlights and assumptions that went into preparing the document. Our budget setting process is built on five core fiscal principles that serve us well and continue to guide our work: 1) Focus on the provision of basic City services and fund their provision at adequate levels. 2) Estimate anticipated revenues at realistic levels. 3) Retain adequate reserves to protect against fiscal uncertainty. 4) Anticipate continued community growth and program capital improvements to serve our growing community. 5) Demonstrate strong stewardship of existing infrastructure and plan for its repair /replacement in a proactive manner. By staying focused on these budgetary principles, our reputation among the financial agencies that monitor and rate governmental entities is rock solid. In 2015 the City again earned the top bond rating possible from not one, but two, bond rating agencies (Moody's Investors Service and Standard and Poor's). This is a clear indication of our financial strength and validates our past financial practices. In fact, having two top bond ratings from two agencies is quite rare —only 12 out of 854 Minnesota cities have earned that distinction. With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible borrowing costs when it needs to issue bonds in the financial marketplace. Low borrowing costs translate into ongoing savings for all city taxpayers. The budget document you hold in your hands outlines the investments we intend to make in 2016 and 2017 to remain a high quality and fiscally strong community. This is the second year that a two -year budget document has been prepared for your review and consideration. Our evolution to a two -year budget has not been easy, but affords us the ability to better forecast revenue and expenditure trends, especially when coupled with our five -year Capital Improvements Program. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 2 In the pages that follow, the following useful information is provided: • Discussion of important financial trends being experienced within Apple Valley; • Description of the current budget environment and important changes in State law; • Explanation on how the budget document is organized; • Description of the revenue and expenditure trends associated with the General Fund; • Summary of the City's various other funds and budget highlights. COMMUNITY TRENDS According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April 1, 2014 was 50,330 living in 19,341 households. This equates to an average household size of approximately 2.59 persons per household. Building permit activity in the City continues to be strong. In 2014 the City added $90,423,552 in building permit value, compared $49,921,488 in 2013. The table below shows the permit valuation history in three categories from 2005 through 2014. 11 111 111 ir • 1 111 111 : • Pe rmit :1 111 111 1 111 111 Valuati H y .1 111 111 ist I (2005 1 111 111 1 111 111 1 111 111 ■ Residential 1 111 111 - ■ 1 111 111 T 1� -W Looking at the 2014 data more carefully, the City added approximately $54.3 million in residential permit value, $17.8 million in commercial /industrial permit value, and $18.3 million in other permit valuation (i.e., alterations, repairs, additions, siding and roof replacements) for a total of $90.4 million. Within this total, we added 71 single - family homes, 297 apartment homes and 1,696 other permits for residential property improvements. On the commercial side, we experienced $7.75 million in new construction and another $10.1 million in additions, alterations and repairs through the issuance of 111 permits. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 3 Through July 2015, we have added 52 single - family homes, and have issued 731 permits for residential additions, alterations and repairs. In addition, we are seeing the expansion of the Uponor campus, continued construction on the Parkside Village and Remington Cove projects and have issued 105 permits for commercial additions, alterations and repairs. Total permit valuation added through June 2015 is approximately $40.7 million. Added growth in the community also equates to an expansion of our City owned and maintained utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows: City iti Apple Valley Utility Infrastructure Thr ough C ihanges from 2014 thru June 2015 Total 2014 New Addition 1! AL Existing i Sanitary Sewer (miles) 196.27 1.84 198.11 Force Main (miles) 3.65 0 3.65 Sanitary Manholes (each) 5,466 48 5,514 Water Main (miles) 245.49 1.80 247.29 Valves (each) 3,774 38 3,812 Hydrants (each) 2,438 16 2454 Storm Sewer (miles) 167.09 1.94 169.03 Storm Sewer Manholes (each) 8,123 80 8,203 Streets (miles) 174.81 1.95 176.76 Culs de sac (each) 318 4 322 Roundabouts (each) 3 0 3 Water Treatment Plant Capacity 18 6 24 (million gallons per day) The opening of our newly expanded water treatment facility is a major milestone in the development of our City. The recent expansion will allow us to treat 24 million gallons per day, enough for all current and future customers based on the growth envisioned in the City's Comprehensive Plan. As we still have large tracts of vacant land in the City, we will have infrastructure additions to make in the years to come. Most of the remaining infrastructure additions in the community will occur south of County Road 42 and east of Flagstaff Avenue in the area currently utilized for sand and gravel mining. Major collector streets anticipated in this area include Johnny Cake Ridge Road from County Road 42 to County Road 46, 153` Street extension from Flagstaff Avenue to Pilot Knob Road, and 157 Street from Finch Avenue to Pilot Knob Road. The latter roadway extension is projected to occur in 2016. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 4 Property values in Apple Valley and across Dakota County are determined annually by the Dakota County Assessor's Office. They report the following valuation trends for Apple Valley comparing 2015 and 2016: Taxable . .. Property by Paya ble Preliminary 2015 to 2016 i Payab Residential $3,433,970,784 $3,664,376,415 6.71 Commercial /Industrial $493,716,400 $499,922,600 1.26 Utility $12,312,400 $12,312,400 0.00 Agricultural $8,797,900 $8,256,400 -6.15 Cabins $236,900 $256,400 8.23 Apartments $239,103,016 $253,666,604 6.09 Personal Property $40,284,100 $40,284,100 0.00 Total $4,228,421,500 $4,479,074,919 5.93 Both Residential and Commercial /Industrial property values in Apple Valley continue to increase, an indication of a recovering real estate market. Given that the pace of increase is much greater for residential properties relative to commercial /industrial (6.71% vs. 1.26 %), the overall tax burden in 2016 will continue to shift from commercial /industrial properties to residential properties. Dakota County also produces a report that measures the percentage change in estimated market value for residential homestead properties from year to year. Apple Valley experienced a 4.85% increase in median home value from payable 2015 to payable 2016. This compares with a 7.74% increase from 2014 to 2015, a 3.3% increase from 2013 to 2014, a 5.8% decrease from 2012 to 2013 and a 3.1 % decrease from 2011 to 2012. The new median residential homestead value in Apple Valley for 2016 is $218,200, compared to $208,100 in 2015, $192,500 in 2014 and $186,000 in 2013. THE BUDGET PROCESS AND TIMELINE The timeline for the preparation of the City's 2016 budget follows a timeline established by the State of Minnesota. The timeline varies little from year to year, although in 2014 the legislature extended the deadline for adopting a preliminary property tax levy and preliminary budget from September 15 to September 30 of each year. As such, the first deadline of the budget process this year is September 30, 2015, the date by which the City must adopt its 2016 preliminary property tax levy and preliminary budget. The adoption of the preliminary property tax levy sets the maximum amount permissible. After September 30, the amount may be decreased, but not increased, when the final certified 2016 levy is adopted in December 2015. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 5 State law requires that we also by September 30 announce the time and place of a future City Council meeting at which the budget and levy will be discussed and public input allowed, prior to final budget adoption and levy determination. By State law, this public input meeting must occur after November 24 and must start at or after 6 p.m. By that same September 30 date, the City must provide the County Auditor with the above information, plus a phone number and address where comments and questions about the City's budget can be directed. It is our intent to have the Council consider adoption of the preliminary levy resolution on September 10, 2015. After adoption, we will forward the City's preliminary levy resolution to Dakota County and they will then prepare parcel specific notices to be sent out to all Apple Valley property taxpayers. Per State law, the County will send the parcel specific notices out between November 11 and November 24. We are required by State law to adopt our final property tax levy and certify the amount to the County auditor on or before December 28. Apple Valley City Council meetings in December are scheduled for December 10 and 22. Ideally, we would be able to finalize both the budget and tax levy at our December 10 meeting. STATE BUDGET CONDITIONS AND AID DISTRIBUTION The budget outlook for the State of Minnesota is quite favorable going into 2016. The February 2015 Budget & Economic Forecast shows a projected surplus of $1.869 billion Curiously, even with that surplus, the Governor and Legislature were unable to agree on a state tax bill during the 2015 legislative session. Tax bills from the last session remain alive in the both the House and Senate and negotiations will resume in early 2016 as the next session convenes. With no tax bill this year, the State's Local Government Aid (LGA) distribution formula to cities remains unchanged. Under the current law, the State will distribute to Minnesota cities over $519 million in 2016. Unfortunately, the LGA distribution formula excludes Apple Valley and many other metropolitan cities from receiving any LGA funds. Media reports will frequently include reference to the new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of the LGA program. Unlike many other States, the vast majority of cities in Minnesota do not receive sales tax revenue from business transactions that occur within their boundaries. Instead, sales tax receipts are collected by the State and are then re- distributed as the State Legislature deems appropriate. This redistribution has taken various forms through the years including the abovementioned LGA program, the Homestead and Agricultural Credit Aid (HACA) program, and the Market Value Homestead Credit (MVHC) program. As shown in the following chart, suburban cities like Apple Valley have steadily been excluded from such programs. In the late 1990s /early 2000s, the City of Apple Valley routinely received approximately $3 million in annual LGA. With only a few exceptions since, the City's annual distribution is typically nil. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 6 Local • • & Market Value Homestead Credit • Received by City of Apple $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,00 $1,000,00 $500,0 ♦ ♦ 41, ♦ ♦ ♦ ♦ ♦ ♦ ♦ w State Mandated PERA Rates As required by law, eligible employees of the City of Apple Valley participate in the State's Public Employees Retirement Association (PERA). Employee and employer contribution amounts are set by the State. As of January 1, 2016, employee contributions for coordinated members of the General Employees Plan will remain unchanged at 6.50% of salary and employer contributions for coordinated members of the General Plan will remain unchanged at 7.50% of salary. Certain employees of the City are covered by the PERA Police and Fire (P &F) Plan. As of January 1, 2016, employee contributions for P &F members will remain unchanged at 10.8% of salary and employer contributions for P &F employees will remain unchanged at 16.2% of salary. Later in 2015, PERA plans to work with its actuary to finalize an analysis of both the PERA General and the PERA Police and Fire Plans. That analysis could show the need for a future contribution increase in 2017. We will need to continue to monitor this issue and adjust the 2017 budget accordingly. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 7 PROPOSED PROPERTY TAX LEVY The various components of the approved 2015 and proposed 2016 levy are summarized below. . .. General Fund $18,566,000 $19,389,555 $823,555 4.4% Street Maintenance Program $2,940,000 $3,028,200 $88,200 3.0% Property Tax Delinquencies Allowance $200,000 $150,000 ($50,000) -25.0% Ice Arena Support $121,000 $121,000 - 0.0% Debt Service — Voter Approved $910,000 $936,000 $26,000 2.9% Debt Service — All Other Levy $397,000 $433,245 $36,245 9.1% Total $23,134,000 $24,058,000 $924,000 4.0% The total levy for 2016 is proposed to be $24,058,000 up 4.0% or $924,000 over 2015. At this levy amount, the median valued home in Apple Valley valued at $218,200 will see the City's share of their property tax bill increase $31 or 3.45% from $901 in 2015 to approximately $932 in 2016. This impact is consistent with the financial analysis presented by Finance Director Ron Hedberg at our annual Goal Setting Session held in April 2015. The 2016 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to fund the increase in the street maintenance program. The capacity to fund this increase comes from eliminating nearly $1 million in debt service levy and transfers that levy to the annual street maintenance program general levy (see page 271 for more details). The City's 2012 decision to fund future road reconstruction projects through the General Fund as opposed to levying special assessments against benefitting properties is unique and farsighted. In essence, the City's property tax rate will be higher than many of our neighboring cities going forward, but our citizens will not need to worry about receiving large, unexpected special assessments for road work in the future. It is important that we routinely remind our citizens of unique and affordable approach to road reconstruction. BUDGET ORGANIZATION The City currently administers over 74 individual funds in various categories such as general, debt service, capital projects, proprietary funds, and special revenue. The draft 2016/2017 City Budget includes some, but not all, of these funds. While each fund is important, the primary fund that affects many of the City's daily operations is the General Fund. As is our custom, the majority of the budget document, and the majority of this budget message, will focus on revenues and expenditures related to the General Fund. The City also operates many proprietary or enterprise functions, which are accounted for in their own funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery, and Liquor Operations. In addition to the General fund and proprietary funds, the budget includes a number of other funds; Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint Powers, the Municipal Building Fund and the Vehicle and Equipment Replacement Fund (VERF), an internal service fund. Notable changes in these non - General Fund accounts are also included in this budget message. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 8 GENERAL FUND OVERVIEW Revenue Estimates As the largest fund in our financial reporting system, our ability to accurately estimate the yearly revenues of the General Fund is very important. While revenue from the State of Minnesota has been variable and unreliable from year to year, thankfully other revenue components of the General Fund are fairly constant and predictable. General Fund revenues are depicted in the following pie charts. The first chart shows the various sources of General Fund revenues for 2015. The second chart shows the various sources anticipated in the budget for 2016. We anticipate raising $30,283,220 in General Fund revenue for 2016, which is an increase of approximately 4.87% compared to 2015. The 2015 revenue amount is comprised of a number of revenue sources. Similar to years past, the largest source of revenue for the General Fund is the property tax, which generates approximately 75% of the revenue base. The remainder of the General Fund revenue is generated by sources such as licenses, lease income, permits, fees, service charges, park operations, transfers and other revenues. As noted above, the General Fund receives no revenue from State programs, such as Local Government Aid. General Fund Revenues Franchise Fees & 2015 Budget Request Other Taxes $28,876,225 2% Licenses & Permits 3% State Police & Fire Relief Aid Taxes Park & Rec- Chgs & 2% 75% Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Transfers In, Admin P O/ 'harges & Reserves Other Revenues 7% PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 9 General Fund Revenues Franchise Fees & 2016 Budget Request Other Taxes $30,283,220 2% Licenses & Permits 3% State Police & Fire Relief Aid Par Taxes k & Ree- Chgs & 2% 75% Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% ` Transfers In, Admin Other Revenues State Local charges &Reserves Government 1% 7% Expenditure Estimates Within the General Fund, we can categorize our operations into three broad categories: personnel services, commodities /other, and capital outlay. As the name implies, personnel services accounts for the salaries, insurance costs, Social Security, Medicare, and pension costs of our most important organizational assets, our employees. There are no new full -time employees proposed in the 2016 General Fund proposed budget. Part -time positions are recommended to be funded to support building inspection services (Building Inspections page 147), and on -going building maintenance needs (General Government Buildings page 55 and Fleet Buildings CMF page 163). Commodities /other department expenditures in the General Fund include expenditures for repairs, utility costs, training, supplies, etc. A significant added cost in 2016 relates to the upcoming primary and general elections. Election judge payments and necessary equipment and supplies are anticipated to cost approximately $81,500 (City Clerk page 39). During 2016, we will also commence the City's Comprehensive Plan update process which we must complete every ten years. General Fund costs to support the Comprehensive Plan process in 2016 will total approximately $65,000 (Community Development page 79 and Public Works Engineering page 139). General Fund transfers to support the Apple Valley Fire Relief Association's will rise approximately $59,000 in 2016 (Fire Relief page 137). Capital outlay expenditures are for those items deemed more durable and having a life span generally in excess of five years. The personnel services and commodities /other expenses generally represent re- occurring expenses from year to year. The capital outlay costs are more infrequent, and can vary significantly from year to year depending upon capital needs. In 2014, we implemented the Vehicle and Equipment Replacement Fund to help eliminate major peaks and valleys of the capital cycle. In 2016, it is proposed that we do the same for our municipal buildings through the Municipal Building Fund. The purpose and operation of this fund is described on page 11 of this memo. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 10 A summary of the General Fund budgeted expenditures from 2015 to 2016 is as follows: Personnel Services $18,079,080 $18,745,869 1$477,701 66,789 3.7% Commodities /Other $6,982,695 $7460,396 6.8% Capital Outlay $874,450 $877,255 2,805 0.3% Transfer to Road Improvement Fund $2,940,000 $3,028,200 $88,200 3.0% Transfer to Municipal Building Fund - $171,500 $171,500 General Fund Total $28,8776,225 $30,282,220 $1,406,995 4.9% General fund expenses are described in detail beginning on page 31 of the budget book. OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW The City maintains a number of other funds which are essential to our operations. Beginning on page 253 of your budget book, these various funds are described in detail. Highlights from these various funds are provided below. Equipment Fund This fund budgets for equipment purchases to be supported by the issuance of equipment certificates. Equipment purchased in this manner is expected to have a lifespan of at least five years. As Council will recall, over the past few years were have been gradually transitioning away from equipment certificates as we implement the Vehicle and Replacement Fund. In 2015 both the Parks Maintenance division and Public Works Streets division were still using equipment certificates to finance their capital equipment. In 2016 it is proposed that the Parks Maintenance division join the VERF, leaving only the Streets Division utilizing equipment certificates. Capital equipment supported by equipment certificates in 2016 totals $527,000 and in 2017 totals $408,000. Further information is provided on page 253. Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding mechanism for the systematic replacement of vehicles in the City's fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow through equipment certificates, and to stabilize budgeting for major equipment purchases. Details on the fund can be found beginning on page 279. Given the large scope of this endeavor, it is anticipated that it will take several years to fully migrate all departments from equipment certificates to the VERF. The revenue source for the VERF includes an annual inter -fund charge to the participating departments, proceeds from trade -ins and equipment sales for those items covered by the program, and the addition of interest earnings. In 2016 departments participating in the VERF program include Fire, Police, Code Enforcement/ Community Development, Building Inspections, Engineering, Natural Resources, Fleet and (newly added) Parks Maintenance. Going forward, each of these departments will see a consistent, annual expense in their budget necessary to incrementally accumulate the funds necessary to fund their future vehicle and equipment replacement costs. For 2016, the total PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 11 VERF Interfund charges are projected to be $716,355. In order to incorporate the Parks Maintenance division into the VERF, it is recommended that we transfer funds from the Closed General Obligation Debt Fund to the VERF in the amount of $461,000. More information can be found on page 279. Future Capital Projects Fund The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future replacement of City capital assets. Currently the fund is being used to support the City's street reconstruction program by contributing $960,000 per year in property tax levy capacity towards the program. This is accomplished by using resources from the FCPF to make debt service payments on the 2004 Park Bonds thereby freeing up levy capacity to be directed to the street reconstruction program. The use of the FCPF to support these Park Bonds will end with the 2017 budget year. In 2016, interest earnings on the FCPF are proposed to support the Municipal Building Fund to fund needed improvements to our aging facilities (see below). Details on the FCPF are provided beginning on page 267. Municipal Building Fund The Municipal Building Fund will provide a financing mechanism for the systematic improvement of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the FCPF in an amount equal to the prior year's interest earnings experienced in the FCPF. We anticipate $231,500 in capital facility improvements in 2016, followed by $472,000 in improvements in 2017. Details can be found starting on page 283. Road Improvement Fund The Road Improvement Fund provides for a consolidated source of funding for city street improvements. Street improvements under this activity include new street construction, street resurfacing (overlay), pavement preservation (micro surface seal coating), and traffic signal improvements. Revenue for the fund is primarily derived from a portion of the property tax levy and is anticipated to be $3,028,200 in 2016 and $3,138,100 in 2017. Other funding sources are transfers from the City's utility funds to cover water, sanitary, storm sewer and street light improvements associated with identified road reconstruction projects, the Municipal State Aid (MSA) contribution derived from the State's motor fuel tax, Special Assessments for new road alignments, and revenue from other units of government. For 2016 out of the Road Improvement Fund, we anticipate approximately $8 million in projects throughout the City, most notably the first phase of a multi -year project to reconstruct roads in the Palomino Hills area. We also anticipate in 2016 the extension of 157 Street between Pilot Knob Road and Finch Avenue. In 2017 the Road Improvement Fund is proposed to support approximately $7 million in projects including continued work in the Palomino Hills area and the reconstruction of Johnny Cake Ridge Road from McAndrews to 140 Street. Details can be found beginning on page 271. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 12 EDA Operations Fund The Apple Valley Economic Development Authority Fund exists to support economic and business development activities as they may arise. For 2016 and 2017, the fund is proposed to support our continued involvement with GREATER MSP, the regional economic development organization that fosters business development within the Twin Cities. In addition, the continuation of the Open for Business program sponsored by the Dakota County Community Development Authority and the Metropolitan Consortium of Community Developers is also proposed for both years. In 2016 it is proposed that we continue our collaborative efforts with other Dakota County cities on the development of a broadband network to support our economic development efforts. It is also proposed that we continue to work with Uponor to develop relationships with other Nordic companies to attract them to locate within our business park, creating both jobs and tax -base. Further details are provided on page 275. Municipal Liquor Operation The City's three liquor stores continue to exercise appropriate control over the sale of off -sale liquor within the City. Gross and net profit margins consistently surpass other municipal liquor operations in the metropolitan area, and according to the latest information published by the State Auditor's Office, the Apple Valley Municipal Liquor Operation ranks fifth in in the State in terms of annual gross sales. The 2016 budget proposes a capital expenditure to further upgrade the digital video recording system at all three stores and an awning upgrade for Store #2. For 2017, it is proposed that Store #3 install a digital sign to attract additional customers. Details regarding the liquor operation budget can be found beginning on page 287. Our liquor operations also provide a significant transfer to the City's general fund each year, which benefits all taxpayers in the City. Recent and proposed expenditures supported by the liquor fund include: W Annual Municipal Liquor Store Transfers Support the Community JL Year mount Expenditures Su pported by Annual Transfe lft�� ik L M 2012 $525,000 Five Police Squad Cars and Park & Recreation Activities 2013 $525,000 Four Police Squad Cars and Park & Recreation Activities 2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Park & Recreation Activities 2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Park & Recreation Activities 2016 $630,000 Fire Engine (Pumper), One Police Squad Car and Park & Proposed Recreation Activities 2017 $630,000 Fire Department Self Contained Breathing Apparatus, Police Proposed K -9 Program, Snow Plow Truck and Park & Recreation Activities PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 13 As our liquor operations expand and prosper, we have been able to steadily increase the amount of the annual transfer to the General Fund. In fact, by the end of 2017 the total amount of the transfer over the 16 -year time period will exceed $7.5 million. The history of our recent Liquor Fund transfers is as follows: • • • •' 1 1 1 1 1 1 Valleywood Golf Course Valleywood Golf Course continues to attract larger and more profitable outings with the new clubhouse facility. As a weather dependent operation, the number of rounds of play on the course will vary year to year. So far in 2015 we have enjoyed better than average weather and rounds of play are expected to be higher than anytime in recent memory. Clubhouse rentals are less weather dependent and we have seen an increase in non -golf related rentals for various types of events including weddings, corporate rentals, non -golf sports teams and non - profit groups. Valleywood's ability to expend funds on capital equipment depends greatly on the financial performance of the golf course. Ideally in 2016 we will have sufficient funds on hand to replace a greensmower and workman utility vehicle, install improved parking lot lights, enhance cart paths and replace the outdated entrance sign. In 2017 we anticipate replacing a fairway mower, utility vehicle, and greensmower and purchase a small sprayer unit. A detailed description of the Valleywood operation can be found beginning on page 303. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 14 Sport Arenas The Sports Arena attached to Apple Valley High School continues to serve as a prime example of joint cooperation between the City and ISD196. The School District pays half of the operating costs associated with the facility. The Hayes Ice Arena continues to build on its summer time ice rentals. Aging system components at both arenas are being repaired or replaced as needed to ensure the long -term viability of our ice facilities. Detailed budget information on the arenas can be found beginning on page 315. Cable Television Cable Television services are provided through a joint powers agreement with the cities of Farmington and Rosemount and are detailed beginning on page 257. Cable Television activities specific to Apple Valley are described beginning on page 263. Work on developing a new cable television franchise with Charter Communications is on- going, although progress was slowed in 2015 due to corporate merger discussions occurring in the broader cable television industry. We continue to cooperatively undertake the franchise renewal discussions with our municipal partners in Rosemount and Farmington. Police and Fire cable television programming recently expanded to a multi -city program to more efficiently deliver public safety information to our citizens. Water Utility Fund The Water Utility Fund begins on page 331. We recently celebrated the grand opening of the newly expanded water treatment plant. Looking ahead to 2016, we plan to commence a multi- year program to replace water meters throughout the community. We also plan to recommission Well 16 in the Fischer Marketplace area in 2016. Major projects for 2017 include the rehabilitation of Wells 8 and 12, and continued work on the water meter replacement program. One additional full -time employee for the Water Utility division is forecasted for 2017. Consistent with the Council's prior discussions, water rates are proposed to increase by 3 percent in 2016 and 2017. Sanitary Sewer Fund The Sanitary Sewer Fund begins on page 343. Notable sanitary sewer projects on the 2016 and 2017 horizon include improvements at Lift Stations 1 and 5 and sanitary sewer work associated with the Palomino Hills street reconstruction project. Consistent with the Council's prior discussions, sewer rates are proposed to increase by 3 percent in 2016 and 2017. Stormwater Utility The City continues its work to improve storm water quality in areas lakes and ponds during 2016 and 2017. Federal and State regulations regarding water quality continue to mount and we have adapted accordingly. Staff efforts to address State MS4 permit requirements and various lakes subject to Total Maximum Daily Load (TMDL) requirements is growing. Further details can be found beginning on page 353. Notable stormwater projects planned for 2016 and 2017 include repair and improvement of various stormwater ponds and lift stations. One additional full -time employee for the Stormwater Utility division is forecasted for 2016. To ensure regional coordination, the City also continues to actively participate in both the Blackdog River Watershed District and the Vermillion River Joint Powers Organization. Consistent with the Council's prior discussions, stormwater utility water rates are proposed to increase by 3 percent in 2016 and 2017. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 15 Street Light Utility This fund accounts for the more than 3,200 street lights that are in operation within the City. The vast majority of street lights in the City are owned and maintained by Dakota Electric Lander a fixed rate program with the City. The City owns and maintains a number of street lights in the downtown area and also on the newly opened sections of 147 Street and Flagstaff Avenue. In 2016 we plan to complete the replacement of outdated street lights on County Road 42 in the downtown area. Consistent with the Council's prior discussions, street light utility charges are proposed to increase by 3 percent in 2016 and 2017. Further details can be found beginning on page 363. SUMMARY AND CONCLUSIONS The City of Apple Valley is in a unique position as it approaches its 42 anniversary. We are now old enough to be dealing with aging infrastructure that requires repair, and in many cases, replacement. At the same time, we still have vacant land available for development. These are exciting and challenging times to chart the financial future of the City and hopefully, this budget message has helped to explain trends affecting our fiscal future and our strategy for budgetary success going forward. Staff looks forward to the opportunity to meet with the City Council in the weeks ahead to provide more information. In fact, we have established a budget review workshop for Thursday, August 27, 2015 beginning at 5:30 p.m. where we will have the chance to present more details and answer any questions you may have. I wish to thank our staff for the many additional hours /weekends that were spent working on the 2016 and 2017 budget document. I am always impressed by the dedication and teamwork that goes into the budget process each year. A special thank you goes out to our Finance Department staff Ron Hedberg and Cathy Broughten, and Assistant Administrator Charles Grawe for their hard work gathering and verifying data, providing analysis and compiling the data into the professional document before you. As always, I want to express my appreciation to the City Council for their guidance and direction over the past year. We are fortunate as a community to have a dedicated group of elected officials who understand the need to thoughtfully and consistently invest in the community. In doing so, we will uphold our high quality standards and maintain our attractiveness to current and prospective citizens for years to come. Respectfully submitted, 0101 Tom Lawell City Administrator 000 0666 00660 6000 666 Apple Valley Notes: This page left intentionally blank CITY OF APPLE VALLEY RESOLUTION NO. 2015- RESOLUTION ADOPTING 2016 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2016 operating budget on August 27 as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and thereby establishing a maximum tax levy for 2016; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2016 by September 30, 2015, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2016 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2016 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $980,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2016, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $19,539,555 Annual Street Maintenance Program 3,028,200 Ice Arena support 121,000 Debt Levy: Market Value Based Debt Levy: GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 420,000 GO Park Bonds 2008 (2013a refunding) 425,000 GO Park Bonds 2011 91,000 936,000 Tax Capacity Based Debt Levy: GO Equipment Certificates 2015 133,245 GO Equipment Certificates 2012 180,000 GO. Equipment Certificates 2014 120,000 433,245 $ 24,058,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 10th day of September, 2015. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk 3 City of Apple Valley 8/1/15 Property Tax levy History 2011 2012 2013 2014 2015 2016 2017 GENERAL LEVIES Final Final General Fund 17,860,000 17,897,000 18,164,570 18,359,496 18,566,000 19,389,555 19,868,070 Annual Street Maintenance Program 1,598,000 1,675,000 2,755,000 2,855,000 2,940,000 3,028,200 3,138,100 MVHC Provided to Residents - Anticipated 1,120,000 Ice Arena Support 121,000 121,000 121,000 Delinquency allowance 200,000 400,000 200,000 200,000 200,000 150,000 150,000 Fire Relief TOTAL GENERAL LEVIES 20,778,000 19,972,000 21,119,570 21,414,496 21,827,000 22,688,755 23,277,170 DEBT LEVIES Equipment Certificates: Equip cert of 2006 - $860,000 123,000 - - - - - Eq Cert of 2010 Refunding 2010a 117,000 117,000 117,000 118,000 - Equip cert of 2012 - $900,000 (Assumed) (5 &10 years at 2 %) 178,000 178,000 179,000 180,000 181,000 2014 equip cert estimated 100,000 120,000 120,000 2015 Equip Cert 2015B 133,245 130,830 2016 equip cert estimated 85 123,000 117,000 295,000 295,000 397,000 433,245 516,830 Gross Revenue Bonds (Tax Capacity Based) Arena Revenue Bond of 2004 $1,015,000 120,000 120,000 121,000 121,000 - - 0 (refunded Ice Arena Bonds of 1995 - $1,435,000) GO IMPROVEMENT BONDS (ASSESSMENTS) Eastview Park - 140th Street Eastview Park - Storm Sewer 15,000 14,249 12,376 12,504 15,000 14,249 12,376 12,504 General Obligation Bonds (Market Value based) GO Refunding Bonds of 2004 $8,040,000 Park 860,000 885,000 redirected (refunded 1997 Park Bonds - $8,370,000) to annual GO Refunding Bonds of 2004 $615,000 Cemetery 69,000 70,000 street program (Refunded Cemetery Bonds of 1997 - $795,000) GO Refunding Bonds of 2012 $4,790,000 redirected (refunded 2004 Park & Cemetery Bonds) Park Bonds of 2011 87,000 88,000 89,000 90,000 91,000 92,000 Park Bonds of 2007 - $6,400,000 380,000 390,000 395,000 405,000 415,000 425,000 435,000 Park Bonds of 2008 - $6,685,000 355,000 370,000 380,000 390,000 405,000 420,000 435,000 Total G.O. MV Based 1,664,000 1,802,000 863,000 884,000 910,000 936,000 962,000 TOTAL DEBT LEVY 1,922,000 2,053,249 1,291,376 1,312,504 1,307,000 1,369,245 1,478,830 TOTAL LEVY 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,756,000 Increase in Net Lev - 0.611% - 2.972% 1.751% 1.410% 1.79% 4.0% 2.90% City of Apple Valley 924000 698000 Allocation of Total Property Tax levy and Property Taxes Available for General Fund 2011 2012 2013 2014 2015 2016 2017 Total Gross Levy: 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,756,000 Less Delinquency allowance (200,000) (400,000) (200,000) (200,000) (200,000) (150,000) (150,000) Less MVHC provided to residents 1,120,000 Property Tax Levy Available for Operations 21,380,000 21,625,249 22,210,946 22,527,000 22,934,000 23,908,000 24,606,000 Less Amounts allocated to other funds Fire Relief - - - - - - Ice Arena Support (121,000) (121,000) (121,000) Annual Street Maintenance Program (1,598,000) (1,675,000) (2,755,000) Less Amounts for Debt Service Equipment Certificates; (123,000) (117,000) (295,000) (295,000) (397,000) (433,245) (516,830) Ice Arena Bonds (120,000) (120,000) (121,000) (121,000) Special Assessment Bonds (15,000) (14,249) (12,376) (12,504) Market Value based Park & Cemetery Bonds (1,664,000) (1,802,000) (863,000) (884,000) (910,000) (936,000) (962,000) Amounts of Levy for General Fund 17,860,000 17,897,000 18,164,570 21,214,496 21,506,000 22,417,755 23,006,170 4 City of Apple Valley Tax Capacity & Tax Extension Rate Calculation 7128/2015 8/12/2015 2011 2012 2013 2014 2015 2016 Prelim 2016 PRELIM 2016 (w/ Final Final - Final Final - Final Final 2014 FINAL 2015 PRELIM 2016 fiscal disparity) A. REFERENDA Market Value (1000's) 4,432,554 4,323,035 4,068,568 4,163,237 4,470,808 4,701,466 4,701,466 -7.08% -2.47% -5.89% 2.33% 7.39% 12.93% 4.91 B.VALUES 1. Value 50,538,618 46,491,474 43,625,752 44,699,904 48,086,974 50,716,154 50,716,154 2. Fiscal Disp Loss (4,742,967) (4,416,654) (4,332,386) (4,093,738) (4,169,064) (4,169,064) (4,188,782) -0-9% -1-9% -5-5% 1-8% 1-8% 0.5 3. Tax Increment (3,000,191) (2,624,172) (1,208,647) (1,279,173) (1,287,709) (940,000) (940,000) MV Exclusion 4. RATE VALUE 42,795,460 39,450,648 38,084,719 39,326,993 42,630,201 45,607,090 45,587,372 5. Fiscal Disp Gain 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 6,104,802 6,183,653 -3-15% -8% -4% -4% -4% -4% -3 6. Value With FD 50,058,359 46,107,336 44,447,525 45,441,773 48,735,003 51,711,892 51,771,025 -6.92% -7.89% -3.60% 224% 6.50% 13.01% 13.13% C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2,923,651 2,799,587 2. HACA Aid 3. City Levy 18,141,000 17,401,612 18,741,312 18,833,917 19,300,349 20,198,349 20,322,413 4. Tax Levies - Gross 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 23,122,000 23,122,000 D. RATES 1. Fiscal (Cl /1215) 39.860% 42.388% 44.110% 49210% 47891% 47891% 45274% 2. City Levy (C3/134) 42.390% 44.110% 49210% 47.891% 45274% 44288% 44.579% E. MARKET VALUE DOLLAR/RATE 1. City Dollar Levy 1,664,000 1,802,000 863,000 884,000 910,000 936,000 936,000 2. City Rate (E 1 /A) 0037540% 004168% 002121% 002123% 002035% 001991% 0.01991 Tax Capacity Levy 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 23,122,000 23,122,000 MV Levy 1,664,000 1,802,000 863,000 884,000 910,000 936,000 936,000 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,058,000 1.41% 1.79%1 3.99%1 3.99 RECONCILIATION OF TAX DOLLARS GENERATED - Pay 201E tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 44.579% 0.019909% total Tax Capacity (excluded TCV contributed to FD pool & & TIF Captured 45,587,372 4,701,466,450 Gross tax Dollars generated 20,322,413 936,000 21,258,413 Add Fiscal Disparity distribution rec'd from pool 2,799,587 2,799,587 23,122,000 936,000 24,058,000 Recap of Fiscal Disparities 2011 2012 2013 2014 2015 2016 Prelim 2016 Tax Capacity (tax base) Contributed to Pi 4,742,967 4,416,654 4,332,386 4,093,738 4,169,064 4,169,064 4,188,782 Tax Capacity (tax base ) Received from F 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 6,104,802 6,183,653 Net Gain (Loss) of Value from Pool 2,519,932 2,240,034 2,030,420 2,021,042 1,935,738 1,935,738 1,994,871 Tax Dollars Received from Pool 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2,923,651 2,799,587 tax dollars as % of tax base contributed 61.0% 63.9% 64.8% 735% 70.1% 701% 66.8% Tax Capacity 2016 PRELIM 5- 12- 15.xlsx CITY OF APPLE VALLEY EST. PROPERTY TAXES - PAYABLE 2016 - IN ISD 196- 8/12/2015 5 CITY PORTION OF TAXES ONLY TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 4.85% (the median increase for AV) Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 218,200 4.85% Market Value - Exclusion MV (18,511) (17,602) Taxable MV 189,589 200,598 5.81% Tax Capacity 1896 2006 Tax Capacity Rates: City 45.274% 44.579% City Ref. 0.0204% 0.0199% Total 45.294% 44.599% Property Taxes: City 858.39 894.26 35.87 City Ref. 42.36 43.44 1.08 Total 900.75 937.70 $ 36.95 Operation 3.98% Debt 0.12% Total 4.10% TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 8.36 % ( =TMV 10% incr.) 75% of Homes TMV increased <10% Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 225,500 8.36% Market Value - Exclusion MV (18,511) (16,945) Taxable MV 189,589 208,555 10.00% Tax Capacity 1896 2086 Tax Capacity Rates: City 45.274% 44.579% City Ref. 0.020% 0.01991% Total 45.294% 44.599% Property Taxes: City 858.39 929.92 71.53 City Ref. 42.36 44.89 2.54 Total 900.75 974.81 $ 74.07 Operation 7.94% Debt 0.28% Total 8.22% TAX IMPACT FOR PROPERTY WITH ZERO INCREASE IN TAXABLE VALUE Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 208,100 0.00% Market Value - Exclusion MV (18,511) (18,511) Taxable MV 189,589 189,589 0.00% Tax Capacity 1896 1896 Tax Capacity Rates: City 45.274% 44.579% City Ref. 0.020% 0.01991% Total 45.294% 44.599% Property Taxes: City 858.39 845.22 (13.17) City Ref. 42.36 41.43 (0.93) Total 900.75 886.65 $ (14.10) Operation -1.46% Debt -0.10% Total -1.57% 7 000 0 *00 1.... 1... • a Apple ALL FUNDS BUDGET SUMMARY 8 CITY OF APPLE VALLEY, MINNESOTA 2016 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV Future Road EDA Vehicle Municipal Budgeted General Equipment Joint Powers Capital Projects Capital Improvement Operations Replacement Building Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Projects Fund Fund Fund Fund Funds 2016 Property tax- Current & Delinq Net $ 22,631,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 121,000 $ 22,752,000 MVHC Aid cut expected - - - - - - - Franchise & other taxes 589,180 - 71,000 100,000 - - - - - - 760,180 Special assessments 14,000 - - - - 792,580 - - - - 806,580 Licenses 162,230 - - - - - - - - - 162,230 Permits 934,200 - - - - - - - - - 934,200 Intergovernmental 672,925 - - - - 1,869,350 - - - 251,000 2,793,275 Charges for services 1,979,285 - 145,026 - - - - - - 22,598,250 24,722,561 Fines and penalties 274,000 - - - - - - - - - 274,000 I nvestment earnings 173,000 3,900 2,000 1,910 180,000 - 2,100 9,135 4,875 281,375 658,295 Other Revenues 103,200 65,000 52,026 - 7,491 - - 76,500 - 156,000 460,217 Rentals 567,700 - - - - - - - - - 567,700 Use of Reserves - - - - - - - - - - - Admin Charges to other funds 901,500 - - - - - - 716,355 - - 1,617,855 Subtotal before transfers & debt 29,002,220 68,900 270,052 101,910 187,491 2,661,930 2,100 801,990 4,875 23,407,625 56 Debt Issued - 470,000 - - - - - - - - 470,000 Transfers In 1,281,000 - 20,000 - - 5,829,200 - 461,000 541,500 - 8,132,700 Total revenues 30,283,220 538,900 290,052 101,910 187.,491 8,491,130 2,100 1,262,990 546,375 23,407,625 65,111,793 Expenditures: Salaries & Wages 14,044,694 156,947 - 3,219,282 17,420,923 Social Security (FICA & Medicare) 717,800 11,500 - 240,317 969,617 PERA 1,377,240 11,275 - 196,660 1,585,175 Provided Insurance 2,192,280 25,570 - 432,870 2,650,720 Other Benefits (Work Comp,etc) 413,855 410 - 85,321 499,586 Total Personal Service 18,745,869 - 205,702 - - - - - - 4,174,450 23,126,021 Supplies 1,468,145 - 3,900 835 - - - - - 522,017 1,994,897 Contractural Services 2,876,985 - 4,500 37,000 - 460,000 8,900 - - 795,031 4,182,416 Utilities 651,195 - - - - - - - - 745,140 1,396,335 Repairs &.Maintenance 430,646 - 4,000 300 - - - - - 511,209 946,155 Travel, Training, Dues 504,285 - 8,250 - - - 30,100 - - 55,710 598,345 Other Expenditures 1,456,590 - 3,500 - - - 7,500 - - 3,478,395 4,945,985 Miscellaneous - - - - - - - - - 175,500 175,500 Items for Resale 72,550 - - - - - - - - 6,979,950 7,052,500 Capital Outlay 877,255 527,000 60,200 - - 8,031,130 - 1,108,600 231,500 5,626,000 16,461,685 Depreciation - - - - - - - 544,000 - 2,648,900 3,192,900 Admin Fees - - - - - - - - - 739,500 739,500 Debt Service - - - - - - - - - 1,060,235 1,060,235 Subtotal before transfers 27,083,520 527,000 290,052 38,135 - 8,491,130 46,500 1,652,600 231,500 27,512,037 65,872,474 Transfers Out 3,199,700 - - 20,000 1,330,000 - - - - 1,281,000 5,830,700 Total expenditures 30,283,220 527,000 290,052 58,135 1,330,000 8,491,130 46,500 1,652,600 231,500 28,793,037 71,703,174 Revenues over (under) expenditures - 11,900 - 43,775 (1,142,509) - (44,400) (389,610) 314,875 (5,385,412) (6,591,381) 9 CITY OF APPLE VALLEY, MINNESOTA 2016 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2016 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ - $ - $ - $ 121,000 $ - $ - $ - $ 121,000 MVHC Aid cut expected - - - - - - - - Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 251,000 - - - 251,000 Charges for services 8,420,600 1,539,500 9,944,000 506,300 1,580,000 482,000 125,850 22,598,250 Fines and penalties - - - - - - - - Investment earnings 30,000 - 210,000 - 32,000 375 9,000 281,375 Other Revenues - - 135,000 14,000 5,000 - 2,000 156,000 Rentals - - - - - - - - Use of Reserves - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 8,450,600 1,539,500 10,289,000 892,300 1,617,000 482,375 136,850 23,407,625 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 8,450,600 1,539,500 10,289,000 892,300 1,617,000 482,375 136,850 23,407,625 Expenditures: Wages & Salaries 826,305 659,320 1,198,922 338,595 189,890 - 6,250 3,219,282 Social Security (FICA & Medicare) 63,215 50,435 91,380 25,200 9,605 - 482 240,317 PERA 61,215 22,335 87,100 16,130 9,420 - 460 196,660 Provided Insurance 84,255 58,255 237,075 27,740 25,545 - - 432,870 Other Benefits (Work Comp,etc) 21,240 15,090 40,110 6,365 2,480 - 36 85,321 1,056,230 805,435 1,654,587 414,030 236,940 - 7,228 4,174,450 Supplies 22,750 127,000 302,032 34,050 21,445 8,000 6,740 522,017 Contractural Services 39,585 44,500 355,686 53,350 246,260 27,000 28,650 795,031 Utilities 64,975 59,000 450,715 155,500 12,800 - 2,150 745,140 Repairs & Maintenance 45,029 25,000 332,985 40,500 66,475 - 1,220 511,209 Travel, Training, Dues 12,050 11,000 25,685 3,950 1,740 - 1,285 55,710 Other Expenditures 267,015 51,520 3,106,975 29,435 7,800 7,700 7,950 3,478,395 Miscellaneous 127,000 18,000 30,000 500 - - - 175,500 Items for Resale 6,315,450 182,500 20,000 14,000 - 448,000 - 6,979,950 Capital Outlay 31,000 137,000 4,645,000 28,500 654,500 - 130,000 5,626,000 Depreciation 175,700 162,100 1,640,000 152,100 500,000 - 19,000 2,648,900 Admin Fees - - 407,000 - 332,500 - - 739,500 Debt Service 260,000 12,510 580,125 - 207,600 - - 1,060,235 Subtotal before transfers 8,416,784 1,635,565 13,550,790 925,915 2,288,060 490,700 204,223 27,512,037 Transfers Out 630,000 - 651,000 - - - - 1,281,000 Total expenditures 9,046,784 1,635,565 14,201,790 925,915 2,288,060 490,700 204,223 28,793,037 Revenues over (under) expenditures (596,184) (96,065) (3,912,790) (33,615) (671,060) (8,325) (67,373) (5,385,412) Addback: Principal Portion Debt Service inc above 230,000 - 365,000 - 155,000 - 750,000 Capital outlay above - not an expense 31,000 137,000 4,645,000 28,500 654,500 - 130,000 5,626,000 Net Income (335,184) 40,935 1,097,210 (5,115) 138,440 (8,325) 62,627 990,588 11 2016 GENERAL FUND REVENUE BUDGET SUMMARY 2012 Actual 2013 Actual Adopted 2014 Actual Adopted 2016 Proposed 2017 Proposed Tax Revenue $ 18,164,799 $ 21,081,786 $ 21,427,496 $ 21,635,155 $ 21,719,000 $ 22,631,000 $ 23,240,200 Other Taxes 78,654 95,909 90,019 103,159 98,805 99,180 101,200 Franchise Fees 450,000 489,083 450,000 450,000 470,000 490,000 499,800 Special Assessments 24,925 11,996 14,000 13,291 14,000 14,000 14,000 Licenses 150,811 173,680 167,275 177,014 164,945 162,230 167,875 Permits 885,815 967,107 671,600 1,467,340 747,600 934,200 972,200 Intergovernmental Revenue 747,384 938,090 701,381 874,473 668,050 672,925 688,730 Charges for Service - Recreation 936,294 882,482 950,000 931,536 929,125 979,550 1,010,100 Charges for Service - General Government 616,242 607,997 615,000 654,761 682,000 770,100 827,210 Charges for Service - Public Safety 227,851 227,308 220,176 220,491 226,700 229,635 234,100 Rentals Park / Rec Facilities 122,172 145,847 130,000 181,531 156,000 161,000 161,000 Rentals Other 357,530 409,475 345,600 453,083 369,000 406,700 414,800 Fines & Penalties 279,089 257,653 284,000 237,014 284,000 274,000 279,500 Other Revenues 350,538 26,533 259,981 440,045 268,000 276,200 290,800 Admin charge to other funds 713,172 785,927 810,000 770,000 859,000 901,500 943,000 Transfer In 1,125,000 1,125,000 1,200,000 1,200,000 1,220,000 1,281,000 1,300,500 Other Use of Reserves - - - - - - - $ 25,230,276 $ 28,225,873 $ 28,336,528 $ 29,808,893 $ 28,876,225 $ 30,283,220 $ 31,145,015 General Fund Revenues 2016 Proposed $30,283,220 Franchise Fees & Other Taxes 2% Licenses & Permits 3% State Police & Fire Relief Aid 2% Taxes Park & Rec- Chgs & 75% Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin charges & Reserves 7% 12 2015 GENERAL FUND REVENUE ACCOUNT DETAIL 2013 Adopted „ c Account 2011 Actual 2012 Adopted 2012 Actual Budget - as 2013 Actual 0 U Description Budget amended 4010 TAXES- CURRENT AD VALOREM 17,843,197 17,897,000 18,049,843 20,919,570 20,955,029 4010 TAXES - CURRENT AD VALOREM- Fire Relief - - - - - 4011 TAXES - DELINQUENT AD VALOREM 158,217 200,000 80,680 200,000 92,539 4013 MV HOMESTEAD CREDIT REVENUE - - - - - 4017 EXCESS TIF 4014 TAXES- MOBILE HOME 7,459 13,000 34,276 13,000 34,218 Tax Revenue 18,008,873 18,110,000 18,164,799 21,132,570 21,081,786 4015 PILOT - AUGUSTANA 39,249 39,000 42,215 50,019 50,019 4020 GRAVEL TAX 38,666 35,000 36,439 38,000 45,890 Other Taxes 77,915 74,000 78,654 88,019 95,909 5335 CABLE FRANCHISE FEE 583,782 450,000 450,000 450,000 489,083 5415 FROM WATERISEWER FUND - - - - - Franchise Fees 583,782 450,000 450,000 450,000 489,083 5030 ASSESSMENT INTEREST NEXT YEAR - - - - - 5045 ASSESSMENT NEW LEVY COLL BY AV 4,008 5,000 4,081 5,000 1,380 5055 SA COLL BY DAK CTY- CURRENT 5056 SA COLL BY DAK CTY- DELINQUENT 9,310 9,000 22,731 9,000 6,827 5078 ESCROW PROJECT COSTS 5,100 - (5,100) - 5058 SA PEN & INT COLL BY DAK CTY 447 - 3,213 - 3,789 Special Assessments 18,865 14,000 24,925 14,000 11,996 4030 LICENSE - TOBACCO 11,710 11,440 605 9,000 15,790 4031 LICENSE -TRASH COLLECTION 5,513 5,600 5,300 5,600 5,430 4032 LICENSE -DOG (public safety) 4,596 5,000 5,828 5,000 5,017 4032 LICENSE - KENNEL - - - - - 4033 LICENSE -FUEL 12,060 12,660 12,780 12,000 8,550 4034 LICENSE - LIQUOR / WINE 96,590 94,280 97,318 99,000 105,740 4035 LICENSE -BEER ON & OFF 25,230 5,840 6,195 5,800 10,280 4036 LICENSE - TRANSIENT MERCHANT 9,800 8,500 10,675 8,600 6,900 4037 LICENSE - VENDING MACHINES 1,860 1,905 1,815 1,900 1,635 4038 LICENSE - MASSAGE THERAPY 7,800 5,600 7,375 6,000 7,863 4049 LICENSE -OTHER 4,285 2,725 2,920 2,000 6,475 Licenses 179,444 153,550 150,811 154,900 173,680 4060 PERMIT - BUILDING PERMIT 331,961 400,000 452,119 418,000 461,977 4061 PERMIT - GRADING 4,198 - 9,238 - 7,892 4062 PERMIT - GRAVEL OPERATION 9,750 8,000 9,600 9,600 9,600 4063 PERMIT - HEATING 43,622 44,000 63,819 44,000 96,506 4065 PERMIT - PLUMBING 51,825 55,000 78,175 53,000 92,881 4066 PERMIT -SIGNS & BILLBOARDS 4,235 7,000 4,776 7,000 8,824 4067 PERMIT - UTILITY INSTALLATION 5,812 10,000 11,816 6,000 1,240 4070 PERMIT -SP INSP /REINSP FEE 765 - 537 - 1,075 4071 TEMP CERTIFICATE OF OCCUPANCY - - - 4072 STATE SURTAX COLLECTED 70 3,417 184 4073 PERMIT - BUILDING PLAN REVIEW 78,323 149,957 144,420 4074 PERMIT FEES -ROW 2,301 13,584 20,531 4075 PERMIT -FIRE ALRM /SPRINKLER 6,963 - 5,968 - 22,930 4099 PERMIT -OTHER 3,135 2,000 3,636 2,000 4,289 4911 WATER SERVICE PERMIT - 1,385 3,000 1,890 4915 SEWER SERVICE PERMIT - 1,443 3,000 2,130 4924 ELECTRICAL INSPECTION PERMIT 73,468 76,345 71,200 90,738 4923 COMMCL WTR/SWR PERMIT 444 - - - - Permits 616,872 526,000 885,815 616,800 967,107 13 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) Account 2014 Adopted 2015 Budget 2016 Admin 2017 0 c 2014 Actual U Description Budget Adopted Recommended Recommended 4010 TAXES - CURRENT AD VALOREM 21,214,496 21,289,520 21,506,000 22,418,000 23,006,200 4010 TAXES- CURRENT AD VALOREM- Fire Relief - - - - - 4011 TAXES - DELINQUENT AD VALOREM 200,000 258,704 200,000 200,000 200,000 4013 MV HOMESTEAD CREDIT REVENUE - - - - - 4017 EXCESS TIF 53,969 - - 4014 TAXES- MOBILE HOME 13,000 32,962 13,000 13,000 34,000 Tax Revenue 21,427,496 21,635,155 21,719,000 22,631,000 23,240,200 4015 PILOT - AUGUSTANA 50,019 52,547 53,805 54,180 55,300 4020 GRAVEL TAX 40,000 50,612 45,000 45,000 45,900 Other Taxes 90,019 103,159 98,805 99,180 101,200 5335 CABLE FRANCHISE FEE 450,000 450,000 470,000 490,000 499,800 5415 FROM WATERISEWER FUND - - - - - Franchise Fees 450,000 450,000 470,000 490,000 499,800 5030 ASSESSMENT INTEREST NEXT YEAR - - - - - 5045 ASSESSMENT NEW LEVY COLL BY AV 5,000 1,248 5,000 5,000 4,000 5055 SA COLL BY DAK CTY- CURRENT 2,685 - 2,500 5056 SA COLL BY DAK CTY- DELINQUENT 9,000 7,552 9,000 9,000 7,500 5078 ESCROW PROJECT COSTS 1,874 - - 5058 SA PEN & INT COLL BY DAK CTY - (68) - - - Special Assessments 14,000 13,291 14,000 14,000 14,000 4030 LICENSE - TOBACCO 12,045 625 11,440 7,500 7,500 4031 LICENSE -TRASH COLLECTION 5,300 6,450 5,610 6,540 6,700 4032 LICENSE -DOG (public safety) 5,000 10,044 5,000 5,200 5,300 4032 LICENSE - KENNEL - - - 60 100 4033 LICENSE -FUEL 12,900 12,805 12,075 12,870 13,100 4034 LICENSE - LIQUOR /WINE 109,520 125,055 110,700 109,150 114,150 4035 LICENSE -BEER ON & OFF 5,650 4,210 6,200 5,800 5,800 4036 LICENSE - TRANSIENT MERCHANT 7,000 7,350 5,350 7,000 7,000 4037 LICENSE - VENDING MACHINES 1,815 1,440 1,635 1,440 1,500 4038 LICENSE - MASSAGE THERAPY 5,200 5,520 3,850 3,525 3,525 4049 LICENSE -OTHER 2,845 3,515 3,085 3,145 3,200 Licenses 167,275 177,014 164,945 162,230 167,875 4060 PERMIT- BUILDING PERMIT 460,000 814,631 400,000 515,300 545,000 4061 PERMIT - GRADING - 10,248 - - - 4062 PERMIT - GRAVEL OPERATION 9,600 9,600 9,600 11,700 11,900 4063 PERMIT - HEATING 50,000 94,476 50,000 60,600 61,800 4065 PERMIT - PLUMBING 53,000 105,811 53,000 64,400 65,700 4066 PERMIT -SIGNS & BILLBOARDS 7,000 6,337 7,000 7,300 7,400 4067 PERMIT - UTILITY INSTALLATION 6,000 758 6,000 7,300 7,400 4070 PERMIT -SP INSP /REINSP FEE - 260 - - - 4071 TEMP CERTIFICATE OF OCCUPANCY - 4072 STATE SURTAX COLLECTED 17 - - - 4073 PERMIT - BUILDING PLAN REVIEW 287,138 130,000 157,700 160,900 4074 PERMIT FEES -ROW 16,360 - - - 4075 PERMIT- FIRE ALRM/SPRINKLER - 17,141 - - - 4099 PERMIT -OTHER 2,000 3,603 2,000 2,500 2,600 4911 WATER SERVICE PERMIT 2,371 - - 4915 SEWER SERVICE PERMIT 2,801 - - 4924 ELECTRICAL INSPECTION PERMIT 84,000 95,788 90,000 107,400 109,500 4923 COMMCL WTR/SWR PERMIT - - - - - Permits 671,600 1,467,340 747,600 934,200 972,200 14 2015 GENERAL FUND REVENUE ACCOUNT DETAIL 2013 Adopted „ c Account 2011 Actual 2012 Adopted 2012 Actual Budget - as 2013 Actual 0 U Description Budget amended 4110 STATE GRANTS (PERA & Pert Measurement) 42,967 43,000 36,095 43,000 36,095 4120 AID -LOCAL GOVERNMENT - - - - - 4130 AID - FIRE # - see note 179,993 182,389 185,481 179,997 261,396 4140 AID -STATE POLICE 322,628 330,000 310,681 330,000 333,571 4142 STATE GRANTS - OTHER - Fire MBFTE Training 9,133 - - 6,000 4143 FED GRANT - POLICE 4144 FED GRANT - FIRE 4150 GRANTS - OTHER - Community Development - 25,435 - 200,000 4150 GRANTS - OTHER - General Government - - 4150 GRANTS - OTHER - Public Works - - - - 4141 GRANTS - OTHER - Misc Pub Safety 10,606 - 111,432 8,000 4141 FEES -POST BOARD REIMB CONTINUING ED 18,179 16,000 - 16,000 15,378 4144 FED GRANT - Fire - Training officer 57,203 4150 GRANTS - OTHER - Recreation 250 - - - - 4150 GRANTS- OTHER- Police - - 78,260 - 34,447 Intergovernmental Revenue 583,756 571,389 747,384 582,997 938,090 4310 REDWOOD PUBLIC SWIMMING 26,369 20,000 24,153 25,000 31,071 4311 REDWOOD SWIMMING LESSONS 20,506 15,000 21,965 18,000 16,199 4312 REDWOOD CONCESSIONS 5,882 6,000 9,748 6,000 6,120 4330 SWIM CENTER REVENUE 481,376 534,000 521,602 534,000 471,307 4331 SWIM CENTER CONCESSION 101,156 90,000 87,125 90,000 110,898 4350 SUMMER PLAYGROUND ACTIVITIES 7,507 7,000 7,747 7,000 9,950 4351 PRE SCHOOL PROGRAMS 26,821 20,000 21,130 25,000 19,445 4352 TEEN PROGRAMS - 2,000 - 1,000 - 4353 PUPPET WAGON - - 4354 COACHING CERTIFICATION - - - - - 4355 RECREATION USER FEES 53,642 58,000 72,664 52,000 61,279 4356 RECREATION LEAGUE ENTRY FEES 153,237 175,000 156,678 165,000 137,921 4357 JCRP CONCESSIONS 7,268 11,000 6,664 8,000 4,579 4358 VENDING COMMISSIONS 3,023 6,000 2,411 3,000 3,091 4359 REC SENIOR REVENUE - REIMB 386 2,000 (643) 1,000 820 4360 REC- SENIOR PROGRAM REVENUE 11,563 15,000 3,778 15,000 7,691 4361 QUARRY POINT CONCESSIONS 3,212 4,000 1,272 4,000 2,111 Charges for Service - Recreation 901,948 965,000 936,294 954,000 882,482 4210 FEES - ELECTION FILING - - 25 - - 4211 FEES -MAP SALES 1,690 800 2,445 800 440 4212 FEES - ASSESSMENT SEARCHES 40 - 100 - 120 4213 FEES -BOOK SALES - - - - - 4214 FEES -PLAT 4,558 2,000 3,650 2,000 4,164 4215 FEES - SPECIAL USE 260 1,000 1,060 1,000 806 4216 FEES- REZONING 5,190 4,000 3,850 4,000 6,814 4217 FEES - INSPECTIONS NAT RESOURCES 11,470 - 14,297 - 16,927 4218 FEES - CODE ENFORCEMENT 4,700 - 3,400 - 2,550 4219 FEES - ENGINEERING 230,065 528,246 577,880 551,757 572,506 4229 FEES - CONDUIT DEBT FEE 25,000 - - - - 4229 FEES -OTHER 10,568 10,000 9,535 10,000 3,670 Charges for Service - General Government 293,541 546,046 616,242 569,557 607,997 4250 FEES - ACCIDENT REPORT 1,158 1,000 450 1,000 324 4251 FEES - ANIMAL PICKUP 7,122 6,000 4,763 7,000 5,295 4259 FEES -OTHER PUBLIC SAFETY 13,864 20,000 18,407 10,000 26,119 4259 FEES -DRUG TASK FORCE - - - - - 4259 FEES- DARE,LIASON OFFICER 147,702 149,179 149,179 150,670 150,670 4226 FEES -OTHER PUBLIC SAFETY 13,864 - 1,701 1,687 5345 REIMBURSE POLICE SPEC DETAIL 45,920 53,351 40,000 43,213 5345 REIMBURSE POLICE SPEC DETAIL - - - - - Charges for Service - Public Safety 229,630 176,179 227,851 208,670 227,308 15 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) Account 2014 Adopted 2015 Budget 2016 Admin 2017 0 c 2014 Actual U Description Budget Adopted Recommended Recommended 4110 STATE GRANTS (PERA & Pert Measurement) 36,000 36,710 36,000 36,000 36,000 4120 AID -LOCAL GOVERNMENT - - - - - 4130 AID -FIRE # - see note 183,481 259,829 200,000 270,225 281,030 4140 AID -STATE POLICE 330,000 360,490 330,000 335,000 340,000 4142 STATE GRANTS - OTHER - Fire MBFTE Training 6,000 6,000 6,000 6,000 4143 FED GRANT - POLICE 6,029 - - 4144 FED GRANT - FIRE 178,014 4150 GRANTS - OTHER- Community Development 4150 GRANTS - OTHER - General Government 4150 GRANTS - OTHER - Public Works - - 4141 GRANTS - OTHER - Misc Pub Safety 7,700 21,096 4,400 4,400 4,400 4141 FEES -POST BOARD REIMB CONTINUING ED 19,000 19,000 19,000 19,000 4144 FED GRANT - Fire - Training officer 117,800 12,305 69,250 - - 4150 GRANTS - OTHER - Recreation - - 4150 GRANTS- OTHER - Police 1,400 3,400 2,300 2,300 Intergovernmental Revenue 701,381 874,473 668,050 672,925 688,730 4310 REDWOOD PUBLIC SWIMMING 25,000 29,388 26,000 27,300 28,000 4311 REDWOOD SWIMMING LESSONS 20,000 19,647 19,000 20,000 20,600 4312 REDWOOD CONCESSIONS 7,000 5,433 7,000 7,400 7,600 4330 SWIM CENTER REVENUE 520,000 504,945 520,000 546,000 556,000 4331 SWIM CENTER CONCESSION 90,000 72,673 90,000 94,500 97,300 4350 SUMMER PLAYGROUND ACTIVITIES 7,000 10,535 9,000 10,000 10,300 4351 PRE SCHOOL PROGRAMS 25,000 35,702 20,000 21,000 21,600 4352 TEEN PROGRAMS 1,000 - 1,000 1,100 1,100 4353 PUPPET WAGON - - - - 4354 COACHING CERTIFICATION - - - - - 4355 RECREATION USER FEES 65,000 60,860 67,000 70,400 79,000 4356 RECREATION LEAGUE ENTRY FEES 160,000 159,724 153,125 161,250 165,000 4357 JCRP CONCESSIONS 8,000 7,648 5,000 5,300 5,400 4358 VENDING COMMISSIONS 3,000 2,169 3,000 3,200 3,300 4359 REC SENIOR REVENUE - REIMB 1,000 1,086 1,000 1,100 1,100 4360 REC- SENIOR PROGRAM REVENUE 15,000 21,726 8,000 11,000 13,800 4361 QUARRY POINT CONCESSIONS 3,000 - - - - Charges for Service- Recreation 950,000 931,536 929,125 979,550 1,010,100 4210 FEES - ELECTION FILING - 25 - - - 4211 FEES -MAP SALES 1,000 337 1,000 1,370 1,180 4212 FEES - ASSESSMENT SEARCHES - 25 - - - 4213 FEES -BOOK SALES - - - - - 4214 FEES -PLAT 4,000 6,059 4,000 8,200 8,400 4215 FEES - SPECIAL USE 1,000 416 1,000 2,430 2,430 4216 FEES - REZONING 4,000 14,924 4,000 8,200 8,400 4217 FEES - INSPECTIONS NAT RESOURCES - 28,603 15,000 15,500 15,800 4218 FEES - CODE ENFORCEMENT - 3,700 2,000 2,100 2,100 4219 FEES - ENGINEERING 595,000 595,693 645,000 722,000 778,400 4229 FEES - CONDUIT DEBT FEE - - - - - 4229 FEES -OTHER 10,000 4,979 10,000 10,300 10,500 Charges for Service - General Government 615,000 654,761 682,000 770,100 827,210 4250 FEES - ACCIDENT REPORT 1,000 360 1,000 1,000 1,000 4251 FEES - ANIMAL PICKUP 7,000 3,920 7,000 7,000 7,100 4259 FEES -OTHER PUBLIC SAFETY 10,000 21,098 10,000 10,000 10,200 4259 FEES -DRUG TASK FORCE - - - - - 4259 FEES- DARE,LIASON OFFICER 152,176 152,178 153,700 155,235 158,300 4226 FEES -OTHER PUBLIC SAFETY 10,000 10,000 10,200 5345 REIMBURSE POLICE SPEC DETAIL 50,000 42,935 45,000 46,400 47,300 5345 REIMBURSE POLICE SPEC DETAIL - - - - - Charges for Service - Public Safety 220,176 220,491 226,700 229,635 234,100 16 2015 GENERAL FUND REVENUE ACCOUNT DETAIL 2013 Adopted c Account 2011 Actual 2012 Adopted 2012 Actual Budget - as 2013 Actual 0 a Description Budget amended 5110 RENTS- REDWOOD 8,634 14,000 10,270 14,000 10,118 5112 RENTS -HAYES - - - - - 5115 RENTS -APPLE VALLEY COMM CENTER 30,961 40,000 32,455 40,000 39,431 5116 RENTS -HAYES COMM & SENIOR CTR 33,554 25,000 37,575 35,000 60,794 5120 RENTS -SWIM CENTER 2,730 5,000 7,408 5,000 9,663 5125 RENTS - JOHNNY CAKE RIDGE PARK - - - - - 5126 RENTS - FIELDS 22,740 25,000 23,135 25,000 17,514 5130 RENTS -TEEN CENTER 691 2,000 887 1,000 1,891 5199 RENTS -OTHER 6,289 18,000 10,442 7,000 6,436 Rentals Park/ Rec Facilities 105,599 129,000 122,172 127,000 145,847 5197 RENTS -OTHER - Allina Fire Hall Lease 30,558 30,500 30,558 30,600 34,051 5195 RENTS-STREETS 1,000 - - - - 5210 ANTENNA LEASE 286,245 300,000 326,972 310,000 375,424 5215 ANTENNA LEASE- ESCROWS 5199 RENTS -OTHER - Bonestroo City Hall Rent 8,050 - - - - 5199 RENTS -OTHER - - - - - Rentals Other 325,853 330,500 357,530 340,600 409,475 4270 COURT FINES 285,046 275,000 275,838 280,000 255,945 4276 SUBPOENA FEES - - 176 308 4275 PENALTIES 3,900 4,450 3,075 2,000 1,400 Fines & Penalties 288,946 279,450 279,089 282,000 257,653 8100 SALE OF PROPERTY 43,281 20,000 100,377 20,000 2,500 5010 INVESTMENT INTEREST 410,341 160,000 171,318 160,000 (122,708) 5310 CONTRIBUTIONS & DONATIONS 900 - 1,276 - 51,125 5320 POP MACHINE - CITY HALL 960 794 5321 POP MACHINE - CMF 2,899 2,641 5322 WASTE OIL 615 694 5330 FORESTERY REVENUE 5340 REFUNDS & REIMBURSEMENTS - General Gov 3,496 60,000 58,738 60,000 69,697 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCRF - 5340 REFUNDS & REIMBURSEMENTS - Public Works 56,794 5340 REFUNDS & REIMBURSEMENTS - Public Safety 9,130 5399 OTHER MISCELLANEOUS REVENUE 32,479 20,000 14,355 20,000 21,790 Other Revenues 556,421 260,000 350,538 260,000 26,533 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 58,999 41,200 18,172 50,000 15,927 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 670,000 670,000 670,000 5397 ADMIN CHG - INVESTMENT FUND 100,000 100,000 25,000 100,000 100,000 5499 ADMIN CHG - LIQUOR FUND - - - - - Admin charge to other funds 828,999 811,200 713 820,000 785,927 5410 FROM LIQUOR FUND 525,000 525,000 525,000 525,000 525,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 600,000 600,000 600,000 5425 FROM POLICE RELIEF FUND - - - - - Transfer In 1,125,000 1,125, 000 1,125,000 1,125,000 1,125,000 Other - Use of reserves - - - 167,546 Other Use of Reserves - - - 167,546 Grand Total - General Fund 24,725,444 24,521,314 25,230,276 27,893,659 28,225,873 17 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) ,�, '0 Account 2014 Adopted 2015 Budget 2016 Admin 2017 2014 Actual 0 a Description Budget Adopted Recommended Recommended 5110 RENTS - REDWOOD 10,000 24,934 10,000 10,000 10,000 5112 RENTS -HAYES - - - - - 5115 RENTS -APPLE VALLEY COMM CENTER 35,000 50,734 40,000 45,000 45,000 5116 RENTS -HAYES COMM & SENIOR CTR 42,000 70,126 65,000 70,000 70,000 5120 RENTS -SWIM CENTER 5,000 8,612 8,000 8,000 8,000 5125 RENTS - JOHNNY CAKE RIDGE PARK - - - - - 5126 RENTS - FIELDS 30,000 18,075 25,000 20,000 20,000 5130 RENTS -TEEN CENTER 1,000 1,319 1,000 1,000 1,000 5199 RENTS -OTHER 7,000 7,731 7,000 7,000 7,000 Rentals Park I Rec Facilities 130,000 181,531 156,000 161,000 161,000 5197 RENTS-OTHER - Allina Fire Hall Lease 30,600 34,368 34,000 35,000 35,700 5195 RENTS-STREETS - - - - - 5210 ANTENNA LEASE 315,000 375,525 335,000 371,700 379,100 5215 ANTENNA LEASE- ESCROWS 43,190 - - 5199 RENTS -OTHER - Bonestroo City Hall Rent - - - 5199 RENTS -OTHER - - - - - Rentals Other 345,600 453,083 369,000 406,700 414,800 4270 COURT FINES 280,000 234,843 280,000 270,000 275,400 4276 SUBPOENA FEES 71 - - 4275 PENALTIES 4,000 2,100 4,000 4,000 4,100 Fines & Penalties 284,000 237,014 284,000 274,000 279,500 8100 SALE OF PROPERTY 20,000 46,527 20,000 20,000 20,400 5010 INVESTMENT INTEREST 160,000 288,327 165,000 173,000 185,600 5310 CONTRIBUTIONS & DONATIONS - 11,176 - - - 5320 POP MACHINE - CITY HALL 644 500 700 700 5321 POP MACHINE - CMF 2,484 2,000 2,000 2,000 5322 WASTE OIL 919 500 500 500 5330 FORESTERY REVENUE 5,764 - - 5340 REFUNDS & REIMBURSEMENTS - General Gov 60,000 64,386 60,000 60,000 61,200 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCRF - - 5340 REFUNDS & REIMBURSEMENTS - Public Works 5340 REFUNDS & REIMBURSEMENTS - Public Safety - - 5399 OTHER MISCELLANEOUS REVENUE 19,981 19,818 20,000 20,000 20,400 Other Revenues 259,981 440,045 268,000 276,200 290,800 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 40,000 50,000 52,500 69,200 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 704,000 739,000 753,800 5397 ADMIN CHG - INVESTMENT FUND 100,000 100,000 105,000 110,000 120,000 5499 ADMIN CHG - LIQUOR FUND - - - - - Admin charge to other funds 810,000 770,000 859,000 901,500 943,000 5410 FROM LIQUOR FUND 600,000 600,000 600,000 630,000 630,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 620,000 651,000 670,500 5425 FROM POLICE RELIEF FUND - - - - - Transfer In 1,200,000 1,200,000 1,220,000 1,281,000 1,300,500 Other - Use of reserves - Other Use of Reserves Grand Total - General Fund 28,336,528 29,808,893 28,876,225 30,283,220 31,145,015 19 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT 2014 2015 2016 2016 2017 2017 Department 2012 2013 2014 Actual Coun 0 Councul Dept Admun Dept Admun Actual Actual Adopted Adopted Proposed Recommend Proposed Recommend Q ntunal 01 - MAYOR & COTE COUNCIL 116,244 125,640 132,64E 134,343 144,325 146,605 146,605 150,255 150,255 02- ADMINISTRATOON 376,506 394,699 402,955 410,724 426,635 447,090 447,090 525,271 452,261 03 - CITY CLERK®ELECTIONS 296,340 217,522 310,111 344,735 272,230 380,806 380,806 295,900 294,400 04 - HUMAN RESOURCESIFRONT DESK 419,927 400,501 443,559 493,696 501,295 527,905 530,805 553,915 552,265 05- INFORMATION TECHNOLOGY 559,177 670,997 660 704,081 735,290 752,070 745,170 791,505 788,005 16- GENERAL GOVERNMENT BUILDINGS 355,110 385,656 360,648 343,787 359,830 363,080 363,080 444,472 369,860 2,123,303 2,195,016 2,311,054 2,431,366 2,439,605 2,617,556 2,613,556 2,761,318 2,607,046 14 LEGAL SERVICES 478,309 473,863 495,492 484,000 495,800 509,580 509,580 523,772 523,772 08- RNANCE 529,048 487,135 489,490 571,491 605,260 630,895 630,895 652,580 647,780 09- DATA PROCESSONG 182,211 192,047 198,675 197,709 218,610 258,015 248,015 263,120 263,120 10- INDEPENDENT AUDIT 15,160 15,491 13,13E 15,800 13,000 13,100 13,100 13,600 13,600 726,418 694,673 701,303 785,000 836,870 902,010 892,010 929,300 924,500 15- COMMUJNOTE DEVELOPMENT 591,205 828,889 608,124 612,684 635,445 720,170 685,210 750,740 720,390 06- CODE ENFORCEMENT 177,388 190,327 187,744 203,741 217,920 272,830 223,560 253,327 232,327 768,593 1,019,215 795,868 816,425 853,365 993,000 908,770 1,004,067 952,717 20 POLICE 7,730,674 8,139,32E 8,131,39E 8,366,482 8,527,780 8,744,414 8,713,414 9,071,994 9,040,984 21 -CIVIL DEFENSE 13,049 17,295 17,550 21,560 17,185 21,585 22,585 21,585 20,585 22- COMM SERV OFFIC(CSO) 70,242 91,990 87,276 132,364 100,905 102,845 101,945 108,400 107,400 7,813,965 8,248,613 8,236,224 8,520,406 8,645,870 8,868,844 8,837,844 9,201,969 9,168,969 23 - FORE 1,417,304 1,492,730 1,708,025 1,718,016 1,848,425 1,936,994 1,886,994 1,968,771 1,918,771 76 FIRE RELOEF 466,79E 566,437 526,217 449,869 400,230 530,055 530,055 551,255 551,255 1,884,102 2,059,167 2,234,242 2,167,885 2,248,655 2,467,049 2,417,049 2,520,026 2,470,026 27 P ENGINEERONG 547,247 568,097 570,943 576,225 583,225 652,105 648,605 662,525 659,025 28 - BUILDING INSPECTIONS 489,151 574,78E 630,410 558,617 657,320 793,360 753,360 765,305 765,305 29- PUBLIC WORKS ADMINANATURALRES 566,411 592,126 411,224 468,776 468,410 502,665 492,295 624,675 544,549 30- FLEET & BUILDINGS -CMF 620,861 615,698 682,866 673,472 683,225 788,965 652,965 852,845 667,845 31 - STREET MAINTENANCE 1,643,515 1,784,856 1,702,721 1,779,869 1,803,165 1,840,422 1,836,422 1,899,577 1,894,576 32 - SNOW & ICE REMOVAL 254,666 469,356 428,115 364,603 390,860 397,765 391,765 407,910 401,910 33- TRAFFOCSIGNS /SIGNALSAMARKERS 150,022 151,155 190,848 206,596 182,440 215,430 202,430 221,205 208,200 4,271,872 4,756,074 4,617,129 4,628,158 4,768,645 5,190,712 4,977,842 5,434,042 5,141,410 37- PARKIRECREATION ADMINISTRATION 796,503 822,031 847,476 875,252 891,250 913,144 911,644 1,038,115 947,115 38 - PARK MAINTENANCE 2,251,971 2,345,951 2,394,540 2,507,290 2,469,720 2,895,050 2,792,050 2,996,930 2,827,930 39 - RECREATION PROGRAMS 176,798 214,062 185,204 190,769 192,315 215,380 196,480 209,740 189,840 40 - REDWOOD POOL 103,838 113,734 119,383 116,593 138,470 129,915 112,365 162,265 137,715 41 - RECREATION SELF - SUPPORTED FROG 192,900 164,950 187,494 207,299 197,465 195,155 184,555 202,060 192,960 42 -AV COMMUNITY CENTER 261,581 313,101 350,926 376,368 329,835 346,335 307,985 904,155 315,805 44 =AQUATIC SWIM CENTER 591,376 602,666 579,349 671,967 669,650 725,740 625,740 929,145 668,145 45- APPLE VALLEY SENIOR CENTER 271,705 319,172 357,202 $10,560 348,120 369,040 345,290 446,165 374,415 43 - CABLE TV 28,076 22,100 27,59E 4,674,746 4,917,767 5,049,172 5,256,098 5,236,825 5,789,759 5,476,109 6,888,575 5,653,925 47 INSURANCE 269,099 279,909 267,923 268,000 281,100 294,200 294,200 309,200 309,200 48- CONTINGENCY &TRANSFERS 1,546,842 2,757,233 4,180,000 2,979,190 3,069,490 3,108,770 3,356,260 3,218,670 3,393,450 1,815,941 3,037,142 4,447,923 3,247,190 3,350,590 3,402,970 3,650,460 3,527,870 3,702,650 Grand Total 24,557,250 27,401,530 28,888,407 28,336,528 28,876,225 30,741,480 30,283,220 32,790,939 31,145,015 20 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2012 2013 2014 Account Actual Actual 2014 Actual Council Adopted 6110 - SALARY - REGULAR EMPLOYEES 10,091,790 10,636,408 10,821,349 10,590,594 6111 -SALARY PART -TIME 810,160 843,515 815,646 922,414 6112 - SALARY- SEASONAL TEMP 751,504 704,226 679,437 764,903 6113 - OVERTIME - REGULAR EMPLOYEES 520,656 612,938 631,480 474,930 6114 - OVERTIME PART -TIME EMPLOYEES 3,851 4,224 3,764 7,300 6117 - HOLIDAY PAY 121,665 132,746 150,622 250,563 6121 - INSURANCE CASH BENEFIT 51,259 56,078 44,563 0 6122 - COMP REQUEST - 211,491 - 200,267 - 245,230 0 6123 - SALARY -OTHER 0 0 0 263,163 6124 - OVERTIME - SEASONAL TEMP 5,971 5,659 5,099 0 6105 - SALARIES AND WAGES 12,145,366 12,795,527 12,906,731 13,273,867 6138 - MEDICARE 169,535 176,910 177,007 190,607 6139 - FICA 451,065 464,353 461,393 487,847 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 0 6141 - PENSIONS -PERA 1,096,112 1,164,331 1,239,755 1,263,723 6142 - WORKERS COMPENSATION 312,624 291,060 298,351 326,842 6143 - UNEMPLOYMENT COMPENSATION 8,899 14,909 5,918 6,000 6144 - LONG -TERM DISABILITY INSURANCE 28,437 29,848 28,831 32,046 6145 - MEDICAL INSURANCE 1,379,717 1,486,767 1,600,152 1,913,220 6146 - DENTAL INSURANCE 118,665 129,433 129,409 0 6147 - LIFE INSURANCE -BASIC 1,675 1,707 696 0 6148 - LIFE INSURANCE -SUPP /DEPEND 50,409 48,637 43,553 0 6125 - EMPLOYEE BENEFITS 3,617,137 3,807,955 3,985,066 4,220,285 6100 - TOTAL PERSONAL SERVICES 15,762,503 16,603,482 16,891,797 17,494,152 6210 - OFFICE SUPPLIES 27,829 33,203 25,065 32,685 6211 - SMALL TOOLS & EQUIPMENT 189,120 149,793 107,737 124,418 6212 - MOTOR FUELS /OILS 369,388 391,878 387,536 400,494 6213 - FERTILIZER 49,772 40,812 46,171 50,000 6214 - CHEMICALS 8,074 7,496 9,435 12,326 6215 - EQUIPMENT -PARTS 189,784 186,223 214,075 176,975 6216 - VEHICLES - TIRES /BATTERIES 35,685 48,185 23,393 36,103 6229 - GENERAL SUPPLIES 530,885 621,091 614,757 573,938 6205 - SUPPLIES 1,400,538 1,478,681 1,428,168 1,406,939 6231 - LEGAL SERVICES 480,185 482,367 495,852 484,800 6235 - CONSULTANT SERVICES 219,043 151,482 189,758 193,384 6236 - ELECTION JUDGE PAYMENTS 52,924 0 53,737 59,700 6237 - TELEPHONE /PAGERS 98,392 93,636 89,468 95,457 6238 - POSTAGE /UPS /FEDEX 22,022 31,026 27,012 30,098 6239 - PRINTING 73,763 78,683 67,976 88,810 6240 - CLEANING SERVICE /GARBAGE 57,683 57,761 62,464 77,190 6242 - FIRE ALARM PLAN REVIEWS 150 300 300 413 6243 - ELECTRICAL PERMIT FEES 44,600 61,842 61,964 54,850 6244 - ROW EPERMIT FEES 2,988 925 859 6249 - OTHER CONTRACTUAL SERVICES 1,665,178 1,885,845 1,622,762 1,698,793 6230 - CONTRACTUAL SERVICES 2,716,928 2,843,867 2,672,150 2,783,495 6255 - UTILITIES - ELECTRIC 327,068 338,770 302,292 315,983 6256 - UTILITIES - NATURAL GAS 113,476 160,311 226,148 159,325 6257 - UTILITIES- PROPANE/WATER /SEWER 184,016 123,912 101,667 146,295 6250 - UTILITIES 624,560 622,993 630,107 621,603 21 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2015 2016 2016 2017 2017 Account Council Dept Adrnin Dept Adrnin Adopted Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 10,889,685 11,348,930 11,264,450 11,916,642 11,772,020 6111 -SALARY PART -TIME 932,515 938,264 904,764 1,274,220 930,220 6112 - SALARY- SEASONAL TEMP 694,655 781,355 777,855 582,211 794,890 6113 - OVERTIME - REGULAR EMPLOYEES 465,230 511,725 511,725 506,775 506,775 6114 - OVERTIME PART -TIME EMPLOYEES 7,300 7,300 7,300 7,300 7,300 6117 - HOLIDAY PAY 186,520 124,475 124,475 131,470 131,470 6121 - INSURANCE CASH BENEFIT 0 6122 - COMP REQUEST 0 6123 - SALARY -OTHER 386,770 454,125 454,125 377,035 377,035 6124 - OVERTIME - SEASONAL TEMP 0 6105 - SALARIES AND WAGES 13,562,675 14,166,174 14,044,694 14,795,653 14,519,710 6138 - MEDICARE 197,390 200,385 200,385 207,330 207,330 6139 - FICA 502,835 517,415 517,415 532,075 532,075 6140 - HOSPITAL & LIFE INSURANCE 0 6141 - PENSIONS -PERA 1,357,940 1,377,240 1,377,240 1,432,315 1,432,315 6142 - WORKERS COMPENSATION 360,280 407,655 407,655 458,895 458,895 6143 - UNEMPLOYMENT COMPENSATION 6,100 6,200 6,200 6,200 6,200 6144 - LONG -TERM DISABILITY INSURANCE 32,620 32,570 32,570 35,132 35,132 6145 - MEDICAL INSURANCE 2,059,240 2,159,710 2,159,710 2,231,826 2,231,826 6146 - DENTAL INSURANCE 0 6147 - LIFE INSURANCE -BASIC 0 6148 - LIFE INSURANCE -SUPP /DEPEND 0 6125 - EMPLOYEE BENEFITS 4,516,405 4,701,175 4,701,175 4,903,773 4,903,773 6100 -TOTAL PERSONAL SERVICES 18,079,080 18,867,349 18,745,869 19,699,426 19,423,483 6210 - OFFICE SUPPLIES 29,720 35,408 35,038 33,850 31,670 6211 - SMALL TOOLS & EQUIPMENT 110,010 140,154 142,754 114,178 116,778 6212 - MOTOR FUELS /OILS 411,230 415,830 389,830 433,713 406,213 6213 - FERTILIZER 48,000 48,000 48,000 50,000 50,000 6214 - CHEMICALS 12,145 8,080 9,380 9,480 10,780 6215 - EQUIPMENT -PARTS 185,940 191,006 190,606 194,209 192,809 6216 - VEHICLES - TIRES /BATTERIES 37,935 43,860 38,860 39,922 38,922 6229 - GENERAL SUPPLIES 601,425 625,977 613,677 649,118 628,818 6205 - SUPPLIES 1,436,405 1,508,315 1,468,145 1,524,470 1,475,990 6231 - LEGAL SERVICES 496,600 510,380 510,380 524,572 524,572 6235 - CONSULTANT SERVICES 167,385 238,004 236,804 291,835 261,135 6236 - ELECTION JUDGE PAYMENTS 0 61,000 61,000 6237 - TELEPHONE /PAGERS 99,490 115,322 115,322 117,277 116,277 6238 - POSTAGE /UPS /FEDEX 31,270 32,308 35,308 35,315 35,315 6239 - PRINTING 88,610 95,740 85,740 92,796 83,296 6240 - CLEANING SERVICE /GARBAGE 69,025 76,059 66,559 79,495 69,870 6242 - FIRE ALARM PLAN REVIEWS 420 420 420 840 840 6243 - ELECTRICAL PERMIT FEES 64,000 65,500 65,500 67,000 67,000 6244 - ROW EPERMIT FEES 750 825 825 825 825 6249 - OTHER CONTRACTUAL SERVICES 1,663,255 1,756,827 1,699,127 1,819,135 1,726,330 6230 - CONTRACTUAL SERVICES 2,680,805 2,952,385 2,876,985 3,029,090 2,885,460 6255 - UTILITIES - ELECTRIC 328,035 331,939 323,939 335,154 331,154 6256 - UTILITIES - NATURAL GAS 169,445 176,526 183,526 189,441 186,941 6257 - UTILITIES- PROPANE/WATER /SEWER 139,545 143,730 143,730 157,055 146,055 6250 - UTILITIES 637,025 652,195 651,195 681,650 664,150 22 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2012 2013 2014 Account Actual Actual 2014 Actual Council Adopted 6265 - REPAIRS - EQUIPMENT 195,994 162,658 135,625 168,227 6266 - REPAIRS - BUILDING 127,865 111,501 184,022 132,009 6269 - REPAIRS -OTHER 6,384 10,016 40,573 62,725 6260 - REPAIRS AND MAINTENA 330,243 284,175 360,220 362,961 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 73,663 68,799 80,675 103,481 6276 - SCHOOLS /CONFERENCES /EXP OTHER 61,283 58,473 83,274 75,685 6277 - MILEAGE /AUTO ALLOWANCE 32,811 31,445 32,413 35,420 6278 - SUBSISTENCE ALLOWANCE 7,800 6,930 6,125 10,825 6279 - EDUCATION ASSISTANCE 9,645 509 0 0 6280 - DUES & SUBSCRIPTIONS 109,627 111,799 115,847 124,103 6281 - UNIFORM /CLOTHING ALLOWANCE 113,243 158,421 163,629 153,298 6270- TRAINING/TRAVEL/DUES 408,072 436,377 481,963 502,812 6200 - TOTAL OPERATING COSTS 5,480,340 5,666,092 5,572,607 5,677,810 6310 - RENTAL EXPENSE 145,729 141,139 142,939 173,456 6311 - INSURANCE - PROPERTY /LIABILITY 260,200 265,000 262,000 262,000 6319 - REIMBURSEMENT OF REV COLL FOR 466,010 564,987 526,217 449,869 6320 - REFUNDS & REIMBURSEMENTS 500 6321 - CASH OVER /SHORT 24 -129 -46 0 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 0 0 200 6333 - GENERAL -CASH DISCOUNTS -968 -1,149 -952 0 6349 - LATE FEES /FINANCE CHARGES 3 25 8 0 6350 - BANK FEES /CHARGES 0 251 0 100 6351 - VISA/BANK CHARGES 13,462 19,417 12,950 6355 - ONLINE REGISTRATION FEES 12,242 12,493 21,001 14,000 6399 - OTHER CHARGES 279,431 268,883 276,551 411,149 6300 -TOTAL OTHER EXPENDITURES 1,162,670 1,264,964 1,247,135 1,324,224 6425 - VISA /BANK CHARGES 10,443 0 0 0 6400 - TOTAL EXPENDITURES 10,443 0 0 0 6540 - TAXABLE MISC FOR RESALE 61,791 60,431 67,084 71,000 6545 - NON - TAXABLE MISC FOR RESALE 5,902 7,044 37 6,200 6500 - TOTAL EXPENDITURES 67,693 67,474 67,122 77,200 6600 - TOTAL DEPRECIATION 0 0 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 182,847 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 22,450 4,544 350 6725 - CAPITAL OUTLAY - OFFICE EQUIP 35,047 187,274 109,606 117,900 6730 - CAPITAL OUTLAY - TRANSPORTATION 407,130 347,495 7,364 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 78,341 182,083 262,420 235,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 16,022 100,951 48,906 81,400 6745 - VERF CHARGES 473,472 473,492 6700 - TOTAL CAPITAL OUTLAY 536,540 1,023,101 906,311 908,142 6900 - TOTAL DEBT SERVICE 0 0 0 6001 - EXPENDITURES 23,020,189 24,625,113 24,684,972 25,481,528 7110 - TRANSFER TO OTHER FUNDS 1,537,061 2,776,417 4,202,838 2,855,000 7100 -TOTAL TRANSFERS 1,537,061 2,776,417 4,202,838 2,855,000 24,557,250 27,401,530 28,887,810 28,336,528 23 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2015 2016 2016 2017 2017 Account Council Dept Admin Dept Adrnin Adopted Proposed Recommend Proposed Recommend 6265 - REPAIRS - EQUIPMENT 170,105 171,314 166,064 172,007 165,357 6266 - REPAIRS - BUILDING 138,045 163,057 165,057 177,409 169,409 6269 - REPAIRS -OTHER 44,525 114,525 99,525 34,525 34,525 6260 - REPAIRS AND MAINTENA 352,675 448,896 430,646 383,941 369,291 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 92,785 84,840 85,440 89,015 86,815 6276 - SCHOOLS /CONFERENCES /EXP OTHER 86,605 86,175 86,175 89,202 89,202 6277 - MILEAGE /AUTO ALLOWANCE 36,820 38,150 37,850 37,510 37,210 6278 - SUBSISTENCE ALLOWANCE 10,960 10,722 10,722 10,450 10,450 6279 - EDUCATION ASSISTANCE 2,460 6280 - DUES & SUBSCRIPTIONS 126,520 133,699 129,199 135,808 131,308 6281 - UNIFORM /CLOTHING ALLOWANCE 148,415 155,199 154,899 158,373 158,073 6270- TRAINING/TRAVEL /DUES 504,565 508,785 504,285 520,358 513,058 6200 -TOTAL OPERATING COSTS 5,611,475 6,070,576 5,931,256 6,139,509 5,907,949 6310 - RENTAL EXPENSE 157,815 111,670 111,170 113,236 107,736 6311 - INSURANCE - PROPERTY /LIABILITY 275,000 288,000 288,000 303,000 303,000 6319 - REIMBURSEMENT OF REV COLL FOR 400,230 530,055 530,055 551,255 551,255 6320 - REFUNDS & REIMBURSEMENTS 200 200 200 200 200 6321 - CASH OVER /SHORT 0 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 6333 - GENERAL -CASH DISCOUNTS 0 6349 - LATE FEES /FINANCE CHARGES 0 6350 - BANK FEES /CHARGES 100 100 100 100 100 6351 - VISA/BANK CHARGES 15,650 18,750 18,750 19,050 19,050 6355 - ONLINE REGISTRATION FEES 14,500 14,500 14,500 21,000 21,000 6399 - OTHER CHARGES 433,925 428,275 493,815 435,488 431,817 6300 - TOTAL OTHER EXPENDITURES 1,297,420 1,391,550 1,456,590 1,443,329 1,434,158 6425 - VISA /BANK CHARGES 0 6400 - TOTAL EXPENDITURES 0 6540 - TAXABLE MISC FOR RESALE 67,500 70,500 66,500 70,500 66,500 6545 - NON - TAXABLE MISC FOR RESALE 6,300 6,050 6,050 6,125 6,125 6500 - TOTAL EXPENDITURES 73,800 76,550 72,550 76,625 72,625 6600 -TOTAL DEPRECIATION 6715 - CAPITAL OUTLAY - BUILDINGS 0 10,000 0 6720 - CAPITAL OUTLAY- FURNITURE & FIX 0 3,500 3,500 500 0 6725 - CAPITAL OUTLAY- OFFICE EQUIP 129,200 166,900 126,900 151,950 149,200 6730 - CAPITAL OUTLAY- TRANSPORTATION 24,500 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 141,500 280,000 0 1,024,000 72,000 6740 - CAPITAL OUTLAY- MACH /EQ /OTHER 85,000 140,500 30,500 380,000 44,000 6745 - VERF CHARGES 494,250 716,355 716,355 727,500 727,500 6700 -TOTAL CAPITAL OUTLAY 874,450 1,307,255 877,255 2,293,950 992,700 6900 - TOTAL DEBT SERVICE 6001 - EXPENDITURES 25,936,225 27,713,280 27,083,520 29,652,839 27,830,915 7110 - TRANSFER TO OTHER FUNDS 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 7100 -TOTAL TRANSFERS 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 28,876,225 30,741,480 30,283,220 32,790,939 31,145,015 24 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2012 2013 2014 Department Account Actual Actual 2014 Actual Council Adopted 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 101,304 103,260 110,798 110,498 01 - MAYOR & CITY COUNCIL OPERATING COSTS 14,887 22,381 22,050 23,845 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES 53 - - - 01 - MAYOR & CITY COUNCIL 116,244 125,640 132,848 134,343 02 - ADMINISTRATION PERSONNEL SERVICES 362,119 380,149 388,961 395,434 02 - ADMINISTRATION OPERATING COSTS 14,150 14,550 13,994 15,290 02 - ADMINISTRATION OTHER EXPENDITURES 236 - - - 02- ADMINISTRATION 376,506 394,699 402,955 410,724 03 - CITY CLERK/ELECTIONS PERSONNEL SERVICES 171,853 147,342 181,436 199,233 03 - CITY CLERK/ELECTIONS OPERATING COSTS 122,070 68,812 126,964 142,802 03 - CITY CLERK/ELECTIONS OTHER EXPENDITURES 2,417 31 1,711 2,700 03 - CITY CLERK/ELECTIONS CAPITAL OUTLAY - 1,337 - - 03 - CITY CLERK/ELECTIONS 296,340 217,522 310,111 344,735 04 - HUMAN RESOURCES /FRONT DESK PERSONNEL SERVICES 338,671 358,344 411,042 438,653 04 - HUMAN RESOURCES /FRONT DESK OPERATING COSTS 78,087 31,528 22,556 42,293 04 - HUMAN RESOURCES /FRONT DESK OTHER EXPENDITURES 3,169 10,629 9,961 12,750 04 - HUMAN RESOURCES /FRONT DESK CAPITAL OUTLAY - - - - 04 - HUMAN RESOURCES /FRONT DESK 419,927 400,501 443,559 493,696 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 302,624 308,799 357,068 384,217 05 - INFORMATION TECHNOLOGY OPERATING COSTS 210,900 171,077 203,816 195,964 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 10,606 17,815 10,370 11,000 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 35,047 173,307 89,680 112,900 05 - INFORMATION TECHNOLOGY 559,177 670,997 660,934 704,081 16 - GENERAL GOVERNMENT BUILDINGS PERSONNEL SERVICES 160,380 162,894 171,815 163,077 16 - GENERAL GOVERNMENT BUILDINGS OPERATING COSTS 167,206 184,103 182,893 175,150 16 - GENERAL GOVERNMENT BUILDINGS OTHER EXPENDITURES 957 309 196 - 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 2,783 2,850 3,189 3,000 16 - GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 23,784 35,500 2,556 2,560 16 - GENERAL GOVERNMENT BUILDINGS 355,110 385,656 360,648 343,787 14 - LEGAL SERVICES PERSONNEL SERVICES - - - - 14 - LEGAL SERVICES OPERATING COSTS 478,309 473,863 495,492 484,000 14 - LEGAL SERVICES 478,309 473,863 495,492 484,000 08 - FINANCE PERSONNEL SERVICES 487,563 438,337 446,102 520,391 08 - FINANCE OPERATING COSTS 35,640 43,495 35,120 45,760 08 - FINANCE OTHER EXPENDITURES 5,196 5,303 8,268 5,340 08 - FINANCE EXPENDITURES 649 - - - 08 - FINANCE CAPITAL OUTLAY - - - - 08 - FINANCE 529,048 487,135 489,490 571,491 09 - DATA PROCESSING OPERATING COSTS - - - - 09 - DATA PROCESSING OTHER EXPENDITURES 182,211 192,047 198,675 197,709 09 - DATA PROCESSING 182,211 192,®47 198,675 197,709 10 - INDEPENDENT AUDIT OPERATING COSTS 15,160 15,491 13,138 15,800 10 - INDEPENDENT AUDIT 15,160 15,491 13,138 15,800 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 531,588 550,425 559,875 556,809 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 59,019 278,018 47,799 55,875 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES 598 446 450 - 15 - COMMUNITY DEVELOPMENT CAPITAL OUTLAY - - - - 15 - COMMUNITY DEVELOPMENT 591,205 828,889 608,124 612,684 O6 - CODE ENFORCEMENT PERSONNEL SERVICES 139,916 155,401 160,907 184,856 O6 - CODE ENFORCEMENT OPERATING COSTS 3,099 23,804 7,691 17,260 O6 - CODE ENFORCEMENT OTHER EXPENDITURES 34,373 198 - - 06 - CODE ENFORCEMENT CAPITAL OUTLAY - 10,925 19,147 1,625 O6 - CODE ENFORCEMENT DEBT SERVICE - - - - 06 - CODE ENFORCEMENT 177,388 190,327 187,744 203,741 20 - POLICE PERSONNEL SERVICES 6,028,181 6,454,423 6,538,372 6,767,363 20 - POLICE OPERATING COSTS 1,429,107 1,386,118 1,307,550 1,350,101 20 - POLICE OTHER EXPENDITURES 69,723 67,603 69,478 73,418 20 - POLICE EXPENDITURES - - - - 20 - POLICE CAPITAL OUTLAY 203,662 231,184 215,998 175,600 20 - POLICE 7,730,674 8,139,328 8,131,398 8,366,482 21 - CIVIL DEFENSE PERSONNEL SERVICES - 21 - CIVIL DEFENSE OPERATING COSTS 13,049 17,295 17,550 21,560 21 - CIVIL DEFENSE OTHER EXPENDITURES - - - - 21 - CIVIL DEFENSE CAPITAL OUTLAY - - - - 21 - CIVIL DEFENSE 13,049 17,295 17,550 21,560 25 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE 2015 2016 2016 2017 2017 Department Object Council Dept Admin Dept Admin Account Adopted Proposed Recommend Proposed Recommend Original 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 115,225 117,805 117,805 121,175 121,175 01 - MAYOR & CITY COUNCIL OPERATING COSTS 29,100 28,800 28,800 29,080 29,080 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES - - - - - 01 - MAYOR & CITY COUNCIL 144,325 146,605 146,605 150,255 150,255 02 - ADMINISTRATION PERSONNEL SERVICES 411,125 431,365 431,365 509,501 436,491 02 - ADMINISTRATION OPERATING COSTS 15,510 15,725 15,725 15,770 15,770 02 - ADMINISTRATION OTHER EXPENDITURES - - - - - 02- ADMINISTRATION 426,635 447,090 447,090 525,271 452,261 03 - CITY CLERK/ELECTIONS PERSONNEL SERVICES 187,990 226,375 226,375 206,785 206,785 03 - CITY CLERK/ELECTIONS OPERATING COSTS 84,240 151,631 151,631 88,615 87,615 03 - CITY CLERK/ELECTIONS OTHER EXPENDITURES - 2,800 2,800 - - 03 - CITY CLERK/ELECTIONS CAPITAL OUTLAY - - - 500 - 03 - CITY CLERK/ELECTIONS 272,230 380,806 380,806 295,900 294,400 04 - HUMAN RESOURCES /FRONT DESK PERSONNEL SERVICES 453,500 478,330 478,330 498,290 498,290 04 - HUMAN RESOURCES /FRONT DESK OPERATING COSTS 31,095 31,125 30,925 32,575 32,075 04 - HUMAN RESOURCES /FRONT DESK OTHER EXPENDITURES 16,700 18,450 21,550 20,300 21,900 04 - HUMAN RESOURCES /FRONT DESK CAPITAL OUTLAY - - - 2,750 - 04 - HUMAN RESOURCES /FRONT DESK 501,295 527,905 530,805 553,915 552,265 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 399,690 417,970 417,970 431,105 431,105 05 - INFORMATION TECHNOLOGY OPERATING COSTS 193,400 199,000 192,100 203,000 199,500 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 13,000 8,200 8,200 8,200 8,200 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 129,200 126,900 126,900 149,200 149,200 05 - INFORMATION TECHNOLOGY 735,290 752,070 745,170 791,505 788,005 16 - GENERAL GOVERNMENT BUILDINGS PERSONNEL SERVICES 169,920 184,855 184,855 251,377 189,765 16 - GENERAL GOVERNMENT BUILDINGS OPERATING COSTS 184,350 172,905 172,905 177,775 174,775 16 - GENERAL GOVERNMENT BUILDINGS OTHER EXPENDITURES - - - - - 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 3,000 2,700 2,700 2,700 2,700 16 - GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 2,560 2,620 2,620 12,620 2,620 16 - GENERAL GOVERNMENT BUILDINGS 359,830 363,080 363,080 444,472 369,860 14 - LEGAL SERVICES PERSONNEL SERVICES - - - - - 14 - LEGAL SERVICES OPERATING COSTS 495,800 509,580 509,580 523,772 523,772 14 - LEGAL SERVICES 495,800 509,580 509,580 523,772 523,772 08 - FINANCE PERSONNEL SERVICES 551,630 573,665 573,665 594,345 594,345 08 - FINANCE OPERATING COSTS 47,870 51,840 51,840 52,825 48,025 08 - FINANCE OTHER EXPENDITURES 5,760 5,390 5,390 5,410 5,410 08 - FINANCE EXPENDITURES - - - - - 08 - FINANCE CAPITAL OUTLAY - - - - - 08 - FINANCE 605,260 630,895 630,895 652,580 647,780 09 - DATA PROCESSING OPERATING COSTS - - - - - 09 - DATA PROCESSING OTHER EXPENDITURES 218,610 258,015 248,015 263,120 263,120 09 - DATA PROCESSING 218,610 258,015 248,015 263,120 263,120 10 - INDEPENDENT AUDIT OPERATING COSTS 13,000 13,100 13,100 13,600 13,600 10 - INDEPENDENT AUDIT 13,000 13,100 13,100 13,600 13,600 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 574,420 629,145 594,435 609,715 609,715 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 61,025 91,025 90,775 141,025 110,675 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES - - - - - 15 - COMMUNITY DEVELOPMENT CAPITAL OUTLAY - - - - - 15 - COMMUNITY DEVELOPMENT 635,445 720,170 685,210 750,740 720,390 O6 - CODE ENFORCEMENT PERSONNEL SERVICES 198,810 230,130 201,860 210,627 210,627 O6 - CODE ENFORCEMENT OPERATING COSTS 16,630 40,160 19,160 40,160 19,160 O6 - CODE ENFORCEMENT OTHER EXPENDITURES - - - - - 06 - CODE ENFORCEMENT CAPITAL OUTLAY 2,480 2,540 2,540 2,540 2,540 O6 - CODE ENFORCEMENT DEBT SERVICE - - - - - 06 - CODE ENFORCEMENT 217,920 272,830 223,560 253,327 232,327 20 - POLICE PERSONNEL SERVICES 6,907,630 7,135,605 7,135,605 7,451,410 7,451,410 20 - POLICE OPERATING COSTS 1,354,500 1,378,439 1,349,439 1,390,204 1,361,204 20 - POLICE OTHER EXPENDITURES 76,020 33,500 31,500 33,500 31,500 20 - POLICE EXPENDITURES - - - - - 20 - POLICE CAPITAL OUTLAY 189,630 196,870 196,870 196,870 196,870 20 - POLICE 8,527,780 8,744,414 8,713,414 9,071,984 9,040,984 21 - CIVIL DEFENSE PERSONNEL SERVICES - 21 - CIVIL DEFENSE OPERATING COSTS 17,185 21,585 22,585 21,585 20,585 21 - CIVIL DEFENSE OTHER EXPENDITURES - - - - - 21 - CIVIL DEFENSE CAPITAL OUTLAY - - - - - 21 - CIVIL DEFENSE 17,185 21,585 22,585 21,585 20,585 26 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2012 2013 2014 Department Account Actual Actual 2014 Actual Council Adopted 22 - COMM SERV OFFIC (CSO) PERSONNEL SERVICES 54,860 70,979 72,578 115,089 22 - COMM SERV OFFIC (CSO) OPERATING COSTS 15,382 21,011 14,697 17,275 22 - COMM SERV OFFIC (CSO) OTHER EXPENDITURES - - - - 22 - COMM SERV OFFIC (CSO) 70,242 91,990 87,276 132,364 23 - FIRE PERSONNEL SERVICES 911,302 912,156 1,015,075 1,085,587 23 - FIRE OPERATING COSTS 426,463 394,922 418,865 358,620 23 - FIRE OTHER EXPENDITURES 2,357 2,259 2,778 2,500 23 - FIRE CAPITAL OUTLAY 77,182 183,393 271,308 271,309 23 - FIRE 1,417,304 1,492,730 1,708,025 1,718,016 76 - FIRE RELIEF PERSONNEL SERVICES - - - - 76 - FIRE RELIEF OPERATING COSTS 788 1,449 - - 76 - FIRE RELIEF OTHER EXPENDITURES 466,010 564,987 526,217 449,869 76 - FIRE RELIEF 466,798 566,437 526,217 449,869 27 - PW ENGINEERING PERSONNEL SERVICES 473,425 493,299 509,425 510,185 27 - PW ENGINEERING OPERATING COSTS 50,037 50,120 54,139 58,305 27 - PW ENGINEERING OTHER EXPENDITURES - - - - 27 - PW ENGINEERING CAPITAL OUTLAY 23,784 24,678 7,380 7,735 27 - PW ENGINEERING 547,247 568,097 570,943 576,225 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 420,791 451,552 505,228 455,867 28 - BUILDING INSPECTIONS OPERATING COSTS 66,725 94,907 109,874 92,155 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 395 5,088 9,332 4,625 28 - BUILDING INSPECTIONS EXPENDITURES 1,240 - - - 28 - BUILDING INSPECTIONS CAPITAL OUTLAY - 23,241 5,976 5,970 28 - BUILDING INSPECTIONS 489,151 574,788 630,410 558,617 29 - PUBLIC WORKS ADMIN /NATURAL- RES PERSONNEL SERVICES 524,386 540,443 343,919 391,269 29 - PUBLIC WORKS ADMIN /NATURAL- RES OPERATING COSTS 37,845 46,553 58,534 68,485 29 - PUBLIC WORKS ADMIN /NATURAL- RES OTHER EXPENDITURES 4,180 5,130 4,775 5,023 29 - PUBLIC WORKS ADMIN /NATURAL- RES CAPITAL OUTLAY - - 3,996 3,999 29 - PUBLIC WORKS ADMIN /NATURAL- RES 566,411 592,126 411,224 468,776 30 - FLEET & BUILDINGS-CMF PERSONNEL SERVICES 396,265 417,471 434,375 445,883 30 - FLEET & BUILDINGS -CMF OPERATING COSTS 124,550 145,454 170,425 148,295 30 - FLEET & BUILDINGS-CMF OTHER EXPENDITURES 2,091 2,749 4,568 6,050 30 - FLEET & BUILDINGS-CMF EXPENDITURES 3,120 3,702 3,458 3,200 30 - FLEET & BUILDINGS-CMF CAPITAL OUTLAY 94,835 46,321 70,040 70,044 30 - FLEET & BUILDINGS-CMF 620,861 615,698 682,866 673,472 31 - STREET MAINTENANCE PERSONNEL SERVICES 1,137,474 1,191,453 1,197,618 1,245,984 31 - STREET MAINTENANCE OPERATING COSTS 474,776 507,951 499,089 519,085 31 - STREET MAINTENANCE OTHER EXPENDITURES (88) 38 (18) 400 31 - STREET MAINTENANCE CAPITAL OUTLAY 31,353 85,414 6,033 14,400 31 - STREET MAINTENANCE 1,643,515 1,784,856 1,702,721 1,779,869 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 90,467 179,554 193,089 163,108 32 - SNOW & ICE REMOVAL OPERATING COSTS 164,199 289,802 235,031 201,495 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES - - (5) - 32 - SNOW & ICE REMOVAL 254,666 469,356 428,115 364,603 33 - TRAFFIC SIGNS /SIGNALS /MARKERS PERSONNEL SERVICES 71,522 68,706 75,002 79,876 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OPERATING COSTS 78,500 82,449 115,847 126,220 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OTHER EXPENDITURES - - - 500 33 - TRAFFIC SIGNS /SIGNALS /MARKERS CAPITAL OUTLAY - - - - 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 150,022 151,155 190,848 206,596 37 - PARK/RECREATION ADMINISTRATION PERSONNEL SERVICES 659,030 696,264 713,103 721,802 37 - PARK/RECREATION ADMINISTRATION OPERATING COSTS 82,547 71,316 73,161 92,550 37 - PARK/RECREATION ADMINISTRATION OTHER EXPENDITURES 52,456 54,452 61,212 60,900 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 2,469 - - - 37 - PARK/RECREATION ADMINISTRATION CAPITAL OUTLAY - - - - 37 - PARK/RECREATION ADMINISTRATION 796,503 822,031 847,476 875,252 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,401,329 1,461,357 1,491,935 1,520,590 38 - PARK MAINTENANCE OPERATING COSTS 759,970 694,478 711,577 804,700 38 - PARK MAINTENANCE OTHER EXPENDITURES 51,022 50,241 51,291 75,000 38 - PARK MAINTENANCE DEPRECIATION - - - - 38 - PARK MAINTENANCE CAPITAL OUTLAY 39,650 139,875 139,736 107,000 38 - PARK MAINTENANCE 2,251,971 2,345,951 2,394,540 2,507,290 27 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE 2015 2016 2016 2017 2017 Department Object Council Dept Admin Dept Admin Account Adopted Proposed Recommend Proposed Recommend Original 22 - COMM SERV OFFIC (CSO) PERSONNEL SERVICES 83,635 85,920 85,920 90,075 90,075 22 - COMM SERV OFFIC (CSO) OPERATING COSTS 17,270 16,925 15,925 18,325 17,325 22 - COMM SERV OFFIC (CSO) OTHER EXPENDITURES - - - - - 22 - COMM SERV OFFIC (CSO) 100,905 102,845 101,845 108,400 107,400 23 - FIRE PERSONNEL SERVICES 1,150,590 1,198,335 1,148,335 1,234,275 1,184,275 23 - FIRE OPERATING COSTS 415,535 449,859 449,859 439,896 439,896 23 - FIRE OTHER EXPENDITURES 2,500 2,500 2,500 2,500 2,500 23 - FIRE CAPITAL OUTLAY 279,800 286,300 286,300 292,100 292,100 23 - FIRE 1,848,425 1,936,994 1,886,994 1,968,771 1,918,771 76 - FIRE RELIEF PERSONNEL SERVICES - - - - - 76 - FIRE RELIEF OPERATING COSTS - - - - - 76 - FIRE RELIEF OTHER EXPENDITURES 400,230 530,055 530,055 551,255 551,255 76 - FIRE RELIEF 400,230 530,055 530,055 551,255 551,255 27 - PW ENGINEERING PERSONNEL SERVICES 524,730 549,015 549,015 563,685 563,685 27 - PW ENGINEERING OPERATING COSTS 53,855 97,830 94,330 94,080 90,580 27 - PW ENGINEERING OTHER EXPENDITURES - - - - - 27 - PW ENGINEERING CAPITAL OUTLAY 4,640 5,260 5,260 4,760 4,760 27 - PW ENGINEERING 583,225 652,105 648,605 662,525 659,025 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 557,320 630,390 630,390 651,725 651,725 28 - BUILDING INSPECTIONS OPERATING COSTS 87,310 109,920 109,920 100,420 100,420 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 7,160 7,390 7,390 7,500 7,500 28 - BUILDING INSPECTIONS EXPENDITURES - - - - - 28 - BUILDING INSPECTIONS CAPITAL OUTLAY 5,530 45,660 5,660 5,660 5,660 28 - BUILDING INSPECTIONS 657,320 793,360 753,360 765,305 765,305 29 - PUBLIC WORKS ADMIN /NATURAL- RES PERSONNEL SERVICES 406,450 410,815 410,815 515,371 445,425 29 - PUBLIC WORKS ADMIN /NATURAL- RES OPERATING COSTS 52,395 82,110 71,740 99,529 89,349 29 - PUBLIC WORKS ADMIN /NATURAL- RES OTHER EXPENDITURES 5,225 5,290 5,290 5,325 5,325 29 - PUBLIC WORKS ADMIN /NATURAL- RES CAPITAL OUTLAY 4,340 4,450 4,450 4,450 4,450 29 - PUBLIC WORKS ADMIN /NATURAL- RES 468,410 502,665 492,295 624,675 544,549 30 - FLEET & BUILDINGS-CMF PERSONNEL SERVICES 460,785 474,355 478,855 486,375 491,000 30 - FLEET & BUtLDONGS -CMF OPERATING COSTS 148,295 163,670 157,170 167,250 159,625 30 - FLEET & BUILDINGS-CMF OTHER EXPENDITURES 6,075 8,190 8,190 8,245 8,245 30 - FLEET & BUILDINGS -CMF EXPENDITURES 3,300 3,350 3,350 3,425 3,425 30 - FLEET & BULL-DINGS -CMF CAPITAL OUTLAY 64,770 139,400 5,400 187,550 5,550 30 - FLEET & BUILDINGS -CMF 683,225 788,965 652,965 852,845 667,845 31 - STREET MAINTENANCE PERSONNEL SERVICES 1,299,580 1,309,505 1,309,505 1,357,305 1,357,305 31 - STREET MAINTENANCE OPERATING COSTS 490,485 527,317 523,317 538,581 533,581 31 - STREET MAINTENANCE OTHER EXPENDITURES 3,600 3,600 3,600 3,691 3,690 31 - STREET MAINTENANCE CAPITAL OUTLAY 9,500 - - - - 31 - STREET MAINTENANCE 1,803,165 1,840,422 1,836,422 1,899,577 1,894,576 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 166,710 172,440 172,440 177,655 177,655 32 - SNOW & ICE REMOVAL OPERATING COSTS 224,150 225,325 219,325 230,255 224,255 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES - - - - - 32 - SNOW & ICE REMOVAL 390,860 397,765 391,765 407,910 401,910 33 - TRAFFIC SIGNS /SIGNALS /MARKERS PERSONNEL SERVICES 83,535 86,115 86,115 88,655 88,655 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OPERATING COSTS 98,655 128,815 115,815 132,037 119,032 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OTHER EXPENDITURES 250 500 500 513 513 33 - TRAFFIC SIGNS /SIGNALS /MARKERS CAPITAL OUTLAY - - - - - 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 182,440 215,430 202,430 221,205 208,200 37 - PARK/RECREATION ADMINISTRATION PERSONNEL SERVICES 730,850 761,994 761,994 788,665 788,665 37 - PARK/RECREATION ADMINISTRATION OPERATING COSTS 90,850 91,600 90,600 93,700 93,200 37 - PARK/RECREATION ADMINISTRATION OTHER EXPENDITURES 59,550 59,550 59,050 65,750 65,250 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES - - - - - 37 - PARK/RECREATION ADMINISTRATION CAPITAL OUTLAY 10,000 - - 90,000 - 37 - PARK/RECREATION ADMINISTRATION 891,250 913,144 911,644 1,038,115 947,115 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,584,800 1,668,355 1,668,355 1,740,030 1,740,030 38 - PARK MAINTENANCE OPERATING COSTS 782,220 862,440 833,440 837,450 791,450 38 - PARK MAINTENANCE OTHER EXPENDITURES 53,700 52,000 52,000 56,500 51,500 38 - PARK MAINTENANCE DEPRECIATION - - - - - 38 - PARK MAINTENANCE CAPITAL OUTLAY 49,000 312,255 238,255 362,950 244,950 38 - PARK MAINTENANCE 2,469,720 2,895,050 2,792,050 2,996,930 2,827,930 28 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2012 2013 2014 Department Account Actual Actual 2014 Actual Council Adopted 39 - RECREATION PROGRAMS PERSONNEL SERVICES 144,666 172,547 146,702 146,619 39 - RECREATION PROGRAMS OPERATING COSTS 26,632 35,764 33,288 35,150 39 - RECREATION PROGRAMS OTHER EXPENDITURES 3,839 3,355 4,237 6,000 39- RECREATION PROGRAMS EXPENDITURES - - - - 39 - RECREATION PROGRAMS EXPENDITURES 1,661 2,396 977 3,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY - - - - 39 - RECREATION PROGRAMS 176,798 214,062 185,204 190,769 40 - REDWOOD POOL PERSONNEL SERVICES 63,095 63,873 63,164 64,193 40 - REDWOOD POOL OPERATING COSTS 35,906 35,715 45,449 37,800 40 - REDWOOD POOL OTHER EXPENDITURES 99 371 1,117 600 40 - REDWOOD POOL EXPENDITURES 201 - - - 40 - REDWOOD POOL EXPENDITURES 4,537 5,458 2,697 5,000 40 - REDWOOD POOL CAPITAL OUTLAY - 8,317 6,957 9,000 40 - REDWOOD POOL 103,838 113,734 119,383 116,593 41 - RECREATION SELF- SUPPORTED FROG PERSONNEL SERVICES 71,538 58,964 57,559 71,549 41 - RECREATION SELF - SUPPORTED FROG OPERATING COSTS 108,840 95,232 122,092 113,750 41 - RECREATION SELF - SUPPORTED PROG OTHER EXPENDITURES 9,689 7,481 5,356 14,000 41 - RECREATION SELF - SUPPORTED PROG EXPENDITURES 2,832 3,274 2,487 8,000 41 - RECREATION SELF - SUPPORTED FROG 192,900 164,950 187,494 207,299 42 - AV COMMUNITY CENTER PERSONNEL SERVICES 170,795 185,689 182,797 198,093 42 - AV COMMUNITY CENTER OPERATING COSTS 90,783 95,669 105,077 111,925 42 -AV COMMUNITY CENTER OTHER EXPENDITURES (6) 1,263 3,233 350 42 - AV COMMUNITY CENTER EXPENDITURES 8 - - - 42 - AV COMMUNITY CENTER CAPITAL OUTLAY - 30,480 59,819 66,000 42 - AV COMMUNITY CENTER 261,581 313,101 350,926 376,368 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 323,548 313,606 287,169 308,767 44 - AQUATIC SWIM CENTER OPERATING COSTS 202,265 210,602 226,235 245,900 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 26 6,143 6,344 7,300 44 - AQUATIC SWIM CENTER EXPENDITURES 5,535 - - - 44 - AQUATIC SWIM CENTER EXPENDITURES 52,761 49,794 54,314 55,000 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 7,242 22,521 5,287 55,000 44 - AQUATIC SWIM CENTER 591,376 602,666 579,349 671,967 45 -APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 214,750 251,897 271,002 243,160 45 - APPLE VALLEY SENIOR CENTER OPERATING COSTS 55,751 59,981 82,613 60,400 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 863 688 1,187 2,000 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 342 - - - 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY - 6,607 2,400 5,000 45 - APPLE VALLEY SENIOR CENTER 271,705 319,172 357,202 310,560 43 - CABLE TV PERSONNEL SERVICES 160 (608) (240) - 43 - CABLE TV OPERATING COSTS 9,854 1,291 43 - CABLE TV OTHER EXPENDITURES - - - - 43 - CABLE TV CAPITAL OUTLAY - - - - 43 - CABLE TV TRANSFERS 18,061 21,417 27,838 - 43 - CABLE TV 28,076 22,100 27,598 47 - INSURANCE PERSONNEL SERVICES 8,899 14,909 5,923 6,000 47 - INSURANCE OTHER EXPENDITURES 260,200 265,000 262,000 262,000 47 - INSURANCE 269,099 279,909 267,923 268,000 48 - CONTINGENCY & TRANSFERS OPERATING COSTS 27,842 894 - 48 - CONTINGENCY & TRANSFERS OTHER EXPENDITURES - 1,339 5,000 124,190 48 - CONTINGENCY & TRANSFERS TRANSFERS 1,519,000 2,755,000 4,175,000 2,855,000 48 - CONTINGENCY & TRANSFERS 1,546,842 2,757,233 4,180,000 2,979,190 Grand Total 24,557,250 27,401,530 28,888,407 28,336,528 29 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE 2015 2016 2016 2017 2017 Department Object Council Dept Admin Dept Admin Account Adopted Proposed Recommend Proposed Recommend Original 39 - RECREATION PROGRAMS PERSONNEL SERVICES 151,515 154,080 154,080 157,690 152,690 39 - RECREATION PROGRAMS OPERATING COSTS 35,300 35,800 37,200 36,550 31,950 39 - RECREATION PROGRAMS OTHER EXPENDITURES 4,500 4,500 4,200 4,500 4,200 39- RECREATION PROGRAMS EXPENDITURES - - - - - 39 - RECREATION PROGRAMS EXPENDITURES 1,000 1,000 1,000 1,000 1,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY - 20,000 - 10,000 - 39 - RECREATION PROGRAMS 192,315 215,380 196,480 209,740 189,840 40 - REDWOOD POOL PERSONNEL SERVICES 65,470 67,215 67,215 68,565 68,565 40 - REDWOOD POOL OPERATING COSTS 41,400 41,100 40,650 46,700 44,250 40 - REDWOOD POOL OTHER EXPENDITURES 600 600 500 1,000 900 40 - REDWOOD POOL EXPENDITURES - - - - - 40 - REDWOOD POOL EXPENDITURES 6,000 6,000 4,000 6,000 4,000 40 - REDWOOD POOL CAPITAL OUTLAY 25,000 15,000 - 40,000 20,000 40 - REDWOOD POOL 138,470 129,915 112,365 162,265 137,715 41 - RECREATION SELF- SUPPORTED FROG PERSONNEL SERVICES 67,790 69,180 61,180 69,885 63,885 41 - RECREATION SELF - SUPPORTED FROG OPERATING COSTS 113,675 109,975 109,775 116,175 115,975 41 - RECREATION SELF - SUPPORTED FROG OTHER EXPENDITURES 10,500 10,500 10,100 10,500 9,600 41 - RECREATION SELF - SUPPORTED FROG EXPENDITURES 5,500 5,500 3,500 5,500 3,500 41 - RECREATION SELF - SUPPORTED FROG 197,465 195,155 184,555 202,060 192,960 42 - AV COMMUNITY CENTER PERSONNEL SERVICES 192,610 199,010 194,010 202,830 197,830 42 - AV COMMUNITY CENTER OPERATING COSTS 111,875 110,975 107,875 140,975 109,875 42 -AV COMMUNITY CENTER OTHER EXPENDITURES 350 3,350 3,100 3,350 3,100 42 - AV COMMUNITY CENTER EXPENDITURES - - - - - 42 - AV COMMUNITY CENTER CAPITAL OUTLAY 25,000 33,000 3,000 557,000 5,000 42- AV COMMUNITY CENTER 329,835 346,335 307,985 904,155 315,805 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 314,450 326,040 326,040 332,745 322,745 44 - AQUATIC SWIM CENTER OPERATING COSTS 235,600 240,100 235,100 241,800 236,800 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 6,600 6,600 6,600 6,600 6,600 44 - AQUATIC SWIM CENTER EXPENDITURES - - - - - 44 - AQUATIC SWIM CENTER EXPENDITURES 55,000 58,000 58,000 58,000 58,000 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 58,000 95,000 - 290,000 44,000 44 - AQUATIC SWIM CENTER 669,650 725,740 625,740 929,145 668,145 45 - APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 262,220 273,140 273,140 283,365 283,365 45 - APPLE VALLEY SENIOR CENTER OPERATING COSTS 68,900 71,900 70,650 75,800 74,550 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 2,000 2,000 1,500 2,000 1,500 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES - - - - - 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY 15,000 22,000 - 85,000 15,000 45 - APPLE VALLEY SENIOR CENTER 348,120 369,040 345,290 446,165 374,415 43 - CABLE TV PERSONNEL SERVICES - - - - - 43 - CABLE TV OPERATING COSTS 43 - CABLE TV OTHER EXPENDITURES - - - - - 43 - CABLE TV CAPITAL OUTLAY 43 - CABLE TV TRANSFERS - - - - - 43 - CABLE TV - 47 - INSURANCE PERSONNEL SERVICES 6,100 6,200 6,200 6,200 6,200 47 - INSURANCE OTHER EXPENDITURES 275,000 288,000 288,000 303,000 303,000 47 - INSURANCE 281,100 294,200 294,200 309,200 309,200 48 - CONTINGENCY & TRANSFERS OPERATING COSTS 48 - CONTINGENCY & TRANSFERS OTHER EXPENDITURES 129,490 80,570 156,560 80,570 79,350 48 - CONTINGENCY & TRANSFERS TRANSFERS 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 48 - CONTINGENCY & TRANSFERS 3,069,490 3,108,770 3,356,260 3,218,670 3,393,450 Grand Total 28,876,225 30,741,480 30,283,220 32,790,939 31,145,015 31 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 01 1005 Mayor & City Council DESCRIPTION OF ACTIVITY Mayor and Council reflects the expenses required to operate and maintain the Apple Valley City Council function. The Council is the policy- making body that governs the City and determines the scope of services provided by the City and the price of services to residents and service users. The individual members also represent the City on various joint powers boards and organizations including but not limited to: the League of Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance, Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors Association, and Apple Valley Fire Relief Association. MAJOR OBJECTIVES FOR 2016 The councilmembers covered under this company consider policy issues throughout the year and provide direction to staff. The Council meets regularly twice per month with special meetings called as needed. 1. Provide policy directives for various issues pertaining to the governance of the City and its residents. 2. Determine appropriate services and taxation levels for each year's budgets. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Residents represented 49,895 50,326 50,330 Tbd Tbd Tbd City Market Value (in 1000's) 4,323,035 4,068,568 4,163,237 4,470,808 4,701,466 Tbd Gen Fund Budget overseen 24,521,314 28,006,113 28,422,028 28,876,225 30,283,220 31,143,135 Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa Standard & Poor's Bond Rating - - - AAA AAA AAA Parcels within the City 17,709 17,814 17,865 18,059 17,954 Tbd # Residential parcels 17,195 17,288 17,358 17,417 17,467 Tbd # Homesteaded parcels 15,750 15,360 15,310 15,195 14,724 Tbd Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 Councilmember 5 5 5 5 5 5 32 Summary Budget Department 01 Mayor & Council 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 43,570 43,493 43,422 43,347 44,435 45,540 46,670 Emp. Benefits 57,734 59,766 67,376 67,151 70,790 72,265 74,505 Supplies 518 389 480 530 655 655 655 Contractual Serv. 188 120 575 240 270 270 270 Training /Travel /Dues 14,180 21,872 20,995 23,075 28,175 27,875 28,155 Other Exp. 53 - - - - Capital outlay - - - - - Total Exp. 116,243 125,640 132,848 134,343 144,325 146,605 150,255 Net provision to (use of) 116,243 125,640 132,848 134,343 144,325 146,605 150,255 general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 33 Department Expense Summary Budget Years (2016 -2017) MAYOR & CITY COUNCIL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 43,347 43,422 43,350 20,802 44,430 44,430 45,530 45,530 6123 - SALARY -OTHER 0 1,085 1,110 1,110 1,140 1,140 6105 - SALARIES AND WAGES 43,347 43,422 44,435 20,802 45,540 45,540 46,670 46,670 6138 - MEDICARE 629 531 645 262 660 660 675 675 6139 -FICA 1,692 1,123 1,020 569 1,775 1,775 1,820 1,820 6141 - PENSIONS -PERA 2,348 2,353 2,425 1,136 2,700 2,700 2,765 2,765 6142 -WORKERS COMPENSATION 82 84 100 54 110 110 125 125 6145 - MEDICAL INSURANCE 62,400 55,898 66,600 26,629 67,020 67,020 69,120 69,120 6146 - DENTAL INSURANCE 4,848 2,620 6147 - LIFE INSURANCE -BASIC 56 15 6148 - LIFE INSURANCE -SUPP /DEPEND 2,482 1,323 6125 - EMPLOYEE BENEFITS 67,151 67,376 70,790 32,608 72,265 72,265 74,505 74,505 6100 - TOTAL PERSONNEL SERVICES 110,498 110,798 115,225 53,410 117,805 117,805 121,175 121,175 6210 - OFFICE SUPPLIES 145 83 145 256 145 145 145 145 6229 - GENERAL SUPPLIES 385 396 510 1,780 510 510 510 510 6205 - SUPPLIES 530 480 655 2,035 655 655 655 655 6237 - TELEPHONE /PAGERS 150 0 150 0 150 150 150 150 6238 - POSTAGE /UPS /FEDEX 0 159 0 0 6239 - PRINTING 90 415 120 0 120 120 120 120 6230 - CONTRACTUAL SERVICES 240 575 270 0 270 270 270 270 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 1,100 624 1,450 1,210 1,450 1,450 1,450 1,450 6276 - SCHOOLS /CONFERENCES /EXPOTHER 16,800 16,375 21,550 2,028 21,250 21,250 21,500 21,500 6277 - MILEAGE /AUTO ALLOWANCE 1,400 1,438 1,400 0 1,400 1,400 1,400 1,400 6278 - SUBSISTENCE ALLOWANCE 3,700 2,450 3,700 1,350 3,700 3,700 3,700 3,700 6280 - DUES & SUBSCRIPTIONS 75 108 75 53 75 75 105 105 6270 - TRNG/TRAVL /DUES /UNIF 23,075 20,995 28,175 4,641 27,875 27,875 28,155 28,155 6200 - TOTAL OPERATING COSTS 23,845 22,050 29,100 6,676 28,800 28,800 29,080 29,080 6310 - RENTAL EXPENSE 337 6399 - OTHER CHARGES 0 0 6301 - OTHER EXPENDITURES 0 337 6300 - TOTAL OTHER EXPENDITURES 0 337 134,343 132,848 144,325 60,423 146,605 146,605 150,255 150,255 34 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 01: MAYOR & CITY COUNCIL - 1005 COMPANY 1000: GENERAL FUND JDE 2013 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 43,347 43,347 43,350 43,350 44,430 44,430 45,530 45,530 6123 Salary - Other 867 - 1,085 1,085 1,110 1,110 1,140 1,140 6138 Medicare 641 629 645 645 660 660 675 675 6139 FICA 1,726 1,692 1,020 1,020 1,775 1,775 1,820 1,820 6141 Pension - PERA 2,395 2,348 2,425 2,425 2,700 2,700 2,765 2,765 6142 Work Comp Ins 84 82 100 100 110 110 125 125 6145 Hospital & Life Insurance 60,720 62,400 66,600 66,600 67,020 67,020 69,120 69,120 Total 109,780 110,498 115,225 115,225 117,805 117,805 121,175 121,175 6210 OFFICE SUPPLIES 50 150 150 90 145 145 145 145 5 5 Total 50 145 145 90 145 145 145 145 6229 GENERAL SUPPLIES Miscellaneous 250 400 400 1,800 385 385 385 385 Sales tax savings (15) (15) Council Shirts 125 130 125 125 125 125 Total 250 385 510 1,930 510 510 510 510 6237 TELEPHONEIPAGERS Mobile Phone 150 150 150 150 150 150 150 150 Total 150 150 150 150 150 150 150 150 6238 POSTAGE /UPS /FEDEX Fed EX - Total 6239 PRINTING /PUBLISHING Miscellaneous (Business Cards) 100 100 130 120 120 120 120 120 (10) (10) Total 100 90 120 120 120 120 120 120 6275 SCHOOL/CONF /EXP - LOCAL Includes LMC, AMM, and 450 500 1,000 500 1,000 1,000 1,000 1,000 other General Conference 550 600 100 100 100 100 100 100 and Workshop Expenses 350 350 350 350 350 350 Total 1,000 1,100 1,450 950 1,450 1,450 1,450 1,450 6276 SCHOOL/CONF /EXP - OTHER LMC Annual attendees 1,800 2,250 3,000 1,800 3,000 3,000 3,000 3,000 NLC Spring(DC)3 attendees 5,400 5,250 6,000 1,750 6,000 6,000 6,000 6,000 NLC Fall 4 attendees 7,000 7,000 10,000 10,000 10,000 10,000 10,000 10,000 NLC Board/ Board Committees 1,575 1,750 1,750 2,000 1,750 1,750 2,000 2,000 Other Conferences 375 300 300 Mayor's Association 1 attendee 300 250 500 300 500 500 500 500 Total 16,450 16,800 21,550 15,850 21,250 21,250 21,500 21,500 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Linked to 6275 Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 6278 SUBSISTANCE ALLOWANCE NLC Spring (DC) 3 @ 500 1,500 1,500 1,500 600 1,500 1,500 1,500 1,500 NLC Fall @ $250 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 NLC Board/ Board Committees 550 550 550 550 550 550 550 550 LMC Annual @ $150 450 450 450 300 600 600 600 600 Other Conferences 200 200 200 50 50 50 50 50 Total 3,700 3,700 3,700 2,500 3,700 3,700 3,700 3,700 6280 DUES & SUBSCRIPTIONS Mayor Association Dues 20 25 25 25 25 25 25 25 Misc. 50 50 50 80 50 50 80 80 Total 70 75 75 105 75 75 105 105 Total Net of Personnel 23,170 23,845 29,100 23,095 28,800 28,800 29,080 29,080 TOTAL EXPENSES $ 132,950 $ 134,343 $ 144,325 $ 138,320 $ 146,605 $ 146,605 $ 150,255 $ 150,255 35 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 02 1010 Administration DESCRIPTION OF ACTIVITY Administration reflects the expenses involved in the general administration of the City and its services. In addition to the activities involved in serving the City Council to carry out its directives and providing the ultimate supervisory authority for all of the individual departments, the Administration Department also has direct management responsibilities for information technologies, cable television, general City communications functions, budget development and management, capital improvement planning, website management, physical facility planning, energy management, facility security coordination, airport noise complaint coordination, and generally all issues that do not fall directly into individual departments. MAJOR OBJECTIVES FOR 2016 1. Develop balanced 2016 budget within financial parameters set by City Council. 2. Administer Council directives for service levels in response to economic conditions. 3. Develop 2017 -2021 Capital Improvements Program. 4. Continue integration of City website design and utilities into department operations and activities to enhance customer experience with website. 5. Conclude cable franchise renewal negotiations with Charter Communications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Full -time employees 177 178 180 185 187 Gen Fund Budget managed $24,521,314 $28,006,113 $28,326,528 $28,876,225 $30,283,220 Total All Budgeted Funds $ 54 million $ 66 million $64 million $ 64 million $ million Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Standard & Poor's Bond AAA AAA Rating Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 City Administrator 1 1 1 1 1 Asst. City Administrator 1 1 1 1 1 Dept. Specialist 1 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 None 36 Summary Budget Department 02 Administration 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Salaries & Wages 273,557 287,813 291,633 297,120 307,070 321,030 321,595 Emp. Benefits 88,562 92,336 97,328 98,314 104,055 110,335 114,896 Supplies 631 107 261 260 260 265 265 Contractual Serv. 1,768 1,578 1,496 1,530 1,580 1,580 1,580 Repairs & Maint. - - - - - - Training /Travel /Dues 11,752 12,865 12,238 13,500 13,670 13,880 13,925 Other Exp. 236 - - - - - Capital outlay - - - - Total Exp 376,506 394,699 402,956 410,724 426,635 447,090 452,261 Net provision to (use of (376,506) (394,699) (402,956) (410,724) (426,635) (447,090) (452,261) g eneral revenues 2016 CAPITAL OUTLAY None City of Apple Valley 37 Department Expense Summary Budget Years (2016 -2017) ADMINISTRATION 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 287,396 294,045 293,140 146,104 309,055 309,055 386,805 313,795 6113 - OVERTIME - REGULAR EMPLOYEES 0 20 0 0 6122 - COMP REQUEST -2,432 -764 6123- SALARY -OTHER 9,724 13,930 11,975 11,975 7,800 7,800 6105 - SALARIES AND WAGES 297,120 291,633 307,070 145,340 321,030 321,030 394,605 321,595 6138 - MEDICARE 4,308 4,091 4,450 2,041 4,655 4,655 4,665 4,665 6139 - FICA 17,119 16,318 17,460 8,725 17,770 17,770 18,385 18,385 6141 - PENSIONS -PERA 21,541 21,182 23,030 10,901 24,080 24,080 24,120 24,120 6142 - WORKERS COMPENSATION 1,564 1,568 1,530 826 1,680 1,680 1,855 1,855 6144 - LONG -TERM DISABILITY INSURANCE 862 772 845 417 880 880 885 885 6145 - MEDICAL INSURANCE 52,920 49,517 56,740 25,444 61,270 61,270 64,986 64,986 6146 - DENTAL INSURANCE 3,270 1,746 6147 - LIFE INSURANCE -BASIC 34 9 6148 - LIFE INSURANCE -SUPP /DEPEND 576 268 6125 - EMPLOYEE BENEFITS 98,314 97,328 104,055 50,376 110,335 110,335 114,896 114,896 6100 - TOTAL PERSONNEL SERVICES 395,434 388,961 411,125 195,716 431,365 431,365 509,501 436,491 6210 - OFFICE SUPPLIES 190 0 190 0 190 190 190 190 6211 - SMALL TOOLS & EQUIPMENT 0 0 6229 - GENERAL SUPPLIES 70 261 70 0 75 75 75 75 6205 - SUPPLIES 260 261 260 0 265 265 265 265 6237- TELEPHONE /PAGERS 1,205 1,172 1,245 491 1,245 1,245 1,245 1,245 6239 - PRINTING 325 323 335 755 335 335 335 335 6230 - CONTRACTUAL SERVICES 1,530 1,496 1,580 1,246 1,580 1,580 1,580 1,580 6260 - REPAIRS AND MAINTENA 0 0 0 0 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 1,260 1,007 1,120 623 1,230 1,230 1,230 1,230 6276 - SCHOOLS /CONFERENCES /EXP OTHER 4,520 3,653 4,820 325 4,920 4,920 4,920 4,920 6277 - MILEAGE /AUTO ALLOWANCE 4,670 4,662 4,670 2,173 4,670 4,670 4,670 4,670 6278 - SUBSISTENCE ALLOWANCE 600 450 600 0 600 600 600 600 6279 - EDUCATION ASSISTANCE 2,460 6280 - DUES & SUBSCRIPTIONS 2,450 2,465 0 2,291 2,460 2,460 2,505 2,505 6270 - TRNG /TRAVL /DUES /UNIF 13,500 12,238 13,670 5,412 13,880 13,880 13,925 13,925 6200 - TOTAL OPERATING COSTS 15,290 13,994 15,510 6,658 15,725 15,725 15,770 15,770 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 410,724 402,955 426,635 202,374 447,090 447,090 525,271 452,261 38 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION -1010 COMPANY 1000: GENERAL FUND JDE 2013 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 281,767 287,396 293,140 293,140 309,055 309,055 313,795 313,795 6113 Overtime - Regular Add Comm Specialist (All Costs) 73,010 6123 Salaries - Other 11,743 9,724 13,930 13,930 11,975 11,975 7,800 7,800 6138 Medicare 4,256 4,308 4,450 4,450 4,655 4,655 4,665 4,665 6139 FICA 18,198 17,119 17,460 17,460 17,770 17,770 18,385 18,385 6141 Pension - PERA 21,279 21,541 23,030 23,030 24,080 24,080 24,120 24,120 6142 Work Comp Ins 1,543 1,564 1,530 1,530 1,680 1,680 1,855 1,855 6144 Long -term Disability Insurance 851 862 845 845 880 880 885 885 6145 Hospital & Life Insurance 46,752 52,920 56,740 56,740 61,270 61,270 64,986 64,986 Total 386,389 395,434 411,125 411,125 431,365 431,365 509,501 436,491 6210 OFFICE SUPPLIES Miscellaneous 150 200 200 190 190 190 190 190 (10) (10 Total 150 190 190 190 190 190 190 190 6229 GENERAL SUPPLIES Various 75 75 75 75 75 75 75 75 (5) (5) Total 75 70 70 75 75 75 75 75 6237 TELEPHONE /PAGERS Mobile Phones 1,400 1,300 1,340 1,245 1,245 1,245 1,245 1,245 (95) (95 Total 1,400 1,205 1,245 1,245 1,245 1,245 1,245 1,245 6239 PRINTING /PUBLISHING Various 350 350 360 360 335 335 335 335 (25) (25 Total 350 325 335 360 335 335 335 335 6275 SCHOOL/CONF /EXP - LOCAL Workshops /Meetings 1,100 1,100 1,000 1,000 1,100 1,100 1,100 1,100 Meetings (Chamber related) 200 160 120 100 130 130 130 130 Total 1,300 1,260 1,120 1,100 1,230 1,230 1,230 1,230 6276 SCHOOL/CONF /EXP - OTHER N LC Fall 1,350 1,350 1,400 1,500 1,500 1,500 1,500 1,500 LMC 450 500 750 600 750 750 750 750 ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 MCMA (1 attendee @ $880) 880 920 920 - 920 920 920 920 Total 4,430 4,520 4,820 3,850 4,920 4,920 4,920 4,920 6277 MILEAGE ALLOWANCE Car Allowance ($385 per month) 4,620 4,620 4,620 4,620 4,620 4,620 4,620 4,620 Other Mileage 100 50 50 50 50 50 50 50 Total 4,720 4,670 4,670 4,670 4,670 4,670 4,670 4,670 6278 SUBSISTANCE ALLOWANCE NLC Fall 250 250 250 250 250 250 250 250 LMC (1 @ $150) 150 150 150 150 150 150 150 150 ICMA 200 200 200 200 200 200 200 200 Total 600 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS MAMA 45 45 45 45 45 45 45 45 MCMA - Administrator 125 160 160 160 160 160 165 165 MCMA - Assistant 105 130 130 130 130 130 135 135 ICMA -Administrator 1,035 1,045 1,050 1,060 1,050 1,050 1,070 1,070 ICMA - Assistant 806 845 850 850 850 850 865 865 Notary Dues 100 MPAL 25 25 25 25 25 25 25 25 Rotary 200 200 200 200 200 200 200 200 Total 2,441 2,450 2,460 2,470 2,460 2,460 2,505 2,505 Total Net of Personnel 15,466 15,290 15,510 14,560 15,725 15,725 15,770 15,770 TOTAL EXPENSES ABOVE $ 401,855 $ 410,724 $ 426,635 $ 425,685 $ 447,090 $ 447,090 $ 525,271 $ 452,261 39 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 03 1015 City Clerk /Elections DESCRIPTION OF ACTIVITY Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all functions of the office, including: serving as the Clerk to the City Council; preparing official meeting agendas and minutes; publishing legal notices; conducting bid openings; processing contracts and agreements; administering issuance of municipal licenses; filing insurance claims; filing certified documents with the County and other agencies; coordinating the election process; coordinating auctions; and maintaining official records and files for the City. MAJOR OBJECTIVES FOR 2016 In addition to the regular and recurring duties assigned to the City Clerk's office, the major objective for 2016 will be to prepare for and administer the Primary and General Elections; including securing polling sites, recruiting and training judges, training and testing new election equipment, ordering supplies, and coordinating the absentee ballot process. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Agenda Packets & Minutes 26 26 23 24 24 Resolutions 260 198 209 200 200 Ordinances 9 21 22 12 12 Public Hearing Notices 26 29 44 25 25 Legal Ads 54 68 43 50 50 Licenses & Permits 425 352 341 325 325 Insurance Claims 63 84 67 60 60 Agreements /Contracts 156 117 108 90 90 Change Orders 69 31 27 20 20 Bid Openings 10 10 10 10 10 Elections 2 0 0 0 0 Total Voters - Prim. /Spec. 2,581 NA 2,537 NA 2,550 Total Voters - Genl. 29,715 NA 19,351 NA 29,000 Election Day Regist. - P/S 116 NA 147 NA 110 Election Day Regist. - G 5,146 NA 1,036 NA 5,000 Absentee Ballots - P/S 133 NA 127 NA 130 Absentee Ballots - G 2,993 NA 2,100 NA 3,000 CUP's /[UP's Filed 9 7 4 4 4 Vacations Filed 0 5 4 2 2 Auctions 6 4 7 4 4 Scanned Documents 13,987 13,832 13,118 12,000 12,000 40 Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 City Clerk 1 1 1 1 1 Clerical Assistant 0 0 0 0 0 Administrative Specialist .75 1 1 1 1 Summary Budget Department 03 - City Clerk / Elections 2013 2013 2014 2014 2015 2016 2017 Budget Actual Budget Actual Budget Proposed Proposed Revenue: License: TOBACCO 9,000 15,790 12,045 625 11,440 7,500 7,500 TRASH COLLECTION 5,600 5,430 5,300 6,450 5,610 6,540 6,700 KENNEL - 5,017 5,000 10,044 5,000 5,260 5,400 FUEL 12,000 8,550 12,900 12,805 12,075 12,870 13,100 LIQUOR / WINE 99,000 105,740 109,520 125,055 110,700 109,150 114,150 BEER ON & OFF 5,800 10,280 5,650 4,210 6,200 5,800 5,800 TRANSIENT MERCH. 8,600 6,900 7,000 7,350 5,350 7,000 7,000 VENDING MACHINES 1,900 1,635 1,815 1,440 1,635 1,440 1,500 MASSAGE THERAPY 6,000 7,863 5,200 5,520 3,850 3,525 3,525 LICENSE -OTHER 2,000 6,475 2,845 3,515 3,085 3,145 3,200 SALE OF ASSETS /AUCT. 20,000 2,500 20,000 - 20,000 20,000 20,400 169,900 176,180 187,275 177,014 184,945 182,230 188,275 Expenditures: Salaries & Wages 133,693 111,957 151,958 137,333 139,660 172,695 153,825 Emp. Benefits 46,804 35,384 47,275 44,103 48,330 53,680 52,960 Supplies 900 841 2,800 2,209 950 3,200 950 Contractual Serv. 13,275 7,300 73,875 62,597 10,345 74,750 9,500 Repairs & Maint 5,550 5,050 5,550 5,050 11,550 11,550 11,550 Training /Travel /Dues 57,807 55,621 60,577 57,109 61,395 62,131 65,615 Other Exp. - 31 2,700 1,711 - 2,800 Capital outlay 1,900 1,337 - - - - - Total Exp 259,929 217,521 344,735 310,112 272,230 380,806 294,400 Net addition to (use of) (90,029) (41,341) (157,460) (133,098) (87,285) (198,576) (106,125) general revenues 2016 CAPITAL OUTLAY none City of Apple Valley 41 Department Expense Summary Budget Years (2016 -2017) CITY CLERK /ELECTIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 121,630 123,606 126,910 65,611 139,115 139,115 147,165 147,165 6111 -SALARY PART -TIME 0 0 0 0 6112 - SALARY - SEASONAL TEMP 13,000 4,434 0 0 13,000 13,000 6113 - OVERTIME - REGULAR EMPLOYEES 13,000 9,525 3,000 780 14,000 14,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 724 279 6122 - COMP REQUEST -955 -16 6123 - SALARY -OTHER 4,328 9,750 6,580 6,580 3,660 3,660 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 151,958 137,333 139,660 66,654 172,695 172,695 153,825 153,825 6138 - MEDICARE 2,203 1,850 2,025 884 2,490 2,490 2,330 2,330 6139 - FICA 9,421 7,911 8,660 3,779 10,645 10,645 9,540 9,540 6141 - PENSIONS -PERA 10,074 9,600 10,475 4,978 11,905 11,905 11,535 11,535 6142 -WORKERS COMPENSATION 912 1,040 685 363 880 880 870 870 6144 - LONG -TERM DISABILITY INSURANCE 365 346 385 186 400 400 425 425 6145 - MEDICAL INSURANCE 24,300 21,106 26,100 11,314 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 0 2,180 0 1,164 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 47 45 6125 - EMPLOYEE BENEFITS 47,275 44,103 48,330 22,720 53,680 53,680 52,960 52,960 6100 - TOTAL PERSONNEL SERVICES 199,233 181,436 187,990 89,374 226,375 226,375 206,785 206,785 6210 - OFFICE SUPPLIES 1,600 1,500 550 181 1,750 1,750 550 550 6229 - GENERAL SUPPLIES 1,200 708 400 45 1,450 1,450 400 400 6205 - SUPPLIES 2,800 2,209 950 226 3,200 3,200 950 950 6231 - LEGAL SERVICES 359 0 6236 - ELECTION JUDGE PAYMENTS 59,700 53,737 0 0 61,000 61,000 6239 - PRINTING 10,350 5,345 6,600 2,504 9,850 9,850 6,600 6,100 6249 - OTHER CONTRACTUAL SERVICES 3,825 3,156 3,745 495 3,900 3,900 3,900 3,400 6230 - CONTRACTUAL SERVICES 73,875 62,597 10,345 2,999 74,750 74,750 10,500 9,500 6265- REPAIRS - EQUIPMENT 5,550 5,050 11,550 0 11,550 11,550 11,550 11,550 6260 - REPAIRS AND MAINTENA 5,550 5,050 11,550 0 11,550 11,550 11,550 11,550 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 900 248 1,400 530 1,400 1,400 1,400 1,400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,400 654 3,100 2,524 900 900 3,200 3,200 6277 - MILEAGE /AUTO ALLOWANCE 1,000 596 375 0 1,125 1,125 375 375 6278 - SUBSISTENCE ALLOWANCE 400 100 400 250 200 200 400 400 6280 - DUES & SUBSCRIPTIONS 55,877 55,511 56,120 27,628 58,506 58,506 60,240 60,240 6270 - TRNG /TRAVL /DUES /UNIF 60,577 57,109 61,395 30,932 62,131 62,131 65,615 65,615 6200 - TOTAL OPERATING COSTS 142,802 126,964 84,240 34,157 151,631 151,631 88,615 87,615 6310 - RENTAL EXPENSE 2,700 1,711 0 0 2,800 2,800 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 2,700 1,711 0 0 2,800 2,800 6300 - TOTAL OTHER EXPENDITURES 2,700 1,711 0 0 2,800 2,800 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 500 0 6701 -TOTAL CAPITAL OUTLAY 0 0 0 0 500 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 500 0 344,735 310,111 272,230 123,531 380,806 380,806 295,900 294,400 42 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 121,630 126,910 126,910 139,115 139,115 147,165 147,165 6111 Salary - Parttime 6112 "Salary- Seasonal Temp 13,000 - - 13,000 13,000 6113 Overtime - Reg 13,000 3,000 3,000 14,000 14,000 3,000 3,000 6123 Salaries - Other 4,328 9,750 9,750 6,580 6,580 3,660 3,660 6138 Medicare 2,203 2,025 2,025 2,490 2,490 2,330 2,330 6139 FICA 9,421 8,660 8,660 10,645 10,645 9,540 9,540 6141 Pension - PERA 10,074 10,475 10,475 11,905 11,905 11,535 11,535 6142 Work Comp Ins 912 685 685 880 880 870 870 6144 Long -term Disability Insurance 365 385 385 400 400 425 425 6145 Hospital & Life Insurance 24,300 26,100 26,100 27,360 27,360 28,260 28,260 Total 199,234 187,990 187,990 226,375 226,375 206,785 206,785 6210 OFFICE SUPPLIES Miscellaneous 500 550 550 550 550 550 550 "Polling Place /Election Supplies 1,100 1,200 1,200 Total 1,600 550 550 1,750 1,750 550 550 6229 GENERAL SUPPLIES Miscellaneous 400 400 400 450 450 400 400 "Polling Place Supplies & Signs & 800 1,000 1,000 Various Election Supplies `Scanner, Label Printer, Hub Switch Total 1,200 400 400 1,450 1,450 400 400 6236 ELECTION JUDGE PAYMENTS "Election: Primary & General "Head Judges 1,500 hours @ $11.00 16,500 17,000 17,000 `Other Judges 4,800 hours @ $9.00 43,200 44,000 44,000 Total 59,700 61,000 61,000 - - 6239 PRINTING /PUBLISHING Legal Notices 5,000 5.000 5,000 5,000 5,000 5,000 5,000 Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 "Election Judge Manuals 1,000 1,000 1,000 "General Election Ballots 2,000 2,000 2,000 `Election Postal Verification Cards 750 750 750 Business Card Stock, Misc. 500 500 500 500 500 500 500 Adjust to Trend 500 500 Total 10,350 6,600 6,600 10,350 9,850 6,600 6,100 6249 OTHER CONTRACTUAL SERVICES Update Codification of Ordinances 3,500 3,250 3,250 3,400 3,400 3,400 3,400 Host City Code on Web Site 325 495 495 500 500 500 500 Adjust to Trend (500) Total 3,825 3,745 3,745 3,900 3,900 3,900 3,400 6265 REPAIRS - EQUIPMENT Office Equipment Repairs 500 550 550 550 550 550 550 `Annual Maintenance for Vote Tabulators (19 tabulators) 2,250 5,500 - 5,500 5,500 5,500 5,500 HAVA Equipment (16 machines) 2,800 5,500 - 5,500 5,500 5,500 5,500 Total 5,550 11,550 550 11,550 11,550 11,550 11,550 6275 SCHOOL /CONF /EXP - LOCAL Workshops (Clerks Institute - Yr. 2) 400 900 900 900 900 900 900 Meetings 300 300 300 300 300 300 300 Other 200 200 200 200 200 200 200 Total 900 1,400 1,400 1,400 1,400 1,400 1,400 6276 SCHOOL /CONF /EXP - OTHER MCFOA 900 900 900 900 900 900 900 IIMC 1,500 2,200 2,065 2,300 2,300 Total 2,400 3,100 2,965 900 900 3,200 3,200 6277 MILEAGE ALLOWANCE Allowance, Clerk 300 375 375 375 375 375 375 "Mileage, Election Judges & Employee 700 750 750 Total 1,000 375 375 1,125 1,125 375 375 6278 SUBSISTENCE ALLOWANCE MCFOA, IIMC, LMC 400 400 1 400 1 200 1 200 1 400 1 400 Total 1 400 400 1 400 1 200 1 200 1 400 1 400 43 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS IIMC 185 185 195 195 195 195 195 MCFOA 75 75 75 75 75 75 75 LMC Directory 65 65 65 65 65 65 65 Other 300 299 299 301 301 300 300 NLC Dues 3,813 3,927 3,813 4,045 4,045 4,170 4,170 LMC Dues 27,893 27,984 27,984 30,172 30,172 31,080 31,080 Metro Cities Dues 12,796 12,835 12,835 12,903 12,903 13,290 13,290 Municipal Legislative Commission 10,500 10,500 10,500 10,500 10,500 10,815 10,815 Dakota Co. Historical Society 250 250 250 250 250 250 250 AV Trademark Total 55,877 56,120 56,016 58,506 58,506 60,240 60,240 6310 RENTAL EXPENSE `Polling Places 1,500 1,600 1,600 "Van /Trailer for Set -Up 1,200 1,200 1,200 Total 2,700 2,800 2,800 - 6720 CAPITAL OUTLAY - OFFICE FURN Fire Proof File Cabinet Office Side Chairs (buy out of savings) 500 Total 500 6740 CAPITAL OUTLAY - MACH EQ "Voting Tabulators (19 machines) Total - - Total Net of Personnel 145,502 84,240 73,001 154,931 154,431 89,115 87,615 TOTAL EXPENSES $ 344,735 $ 272,230 $ 260,991 $ 381,306 $ 380,806 $ 295,900 $ 294,400 " Election - related expenses 45 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 — General Fund 04 1020/1021 Human Resources /Front Desk DESCRIPTION OF ACTIVITY The Human Resources Department serves as a strategic partner in support of the City's mission to promote a team philosophy within the organization and develop a quality workplace together. Our core services and competencies include recruitment and staffing, employee relations, organizational and employee development, safety and health programs, compensation and benefits, payroll, policy and procedure development and administration, and regulatory compliance. MAJOR OBJECTIVES FOR 2016 • Complete job evaluation and market study to replace obsolete job evaluation system • Update personnel policies • Work with shared Volunteer Coordinator to expand volunteerism in the City IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected ITEM 2012 2013 2014 2015 2016 2017 PERFORMANCE INDICATORS Employment actions processed 560 241 470 440 445 450 New hires 115 155 177 180 185 190 Rehires 192 46 207 200 200 200 Other: promotion, transfer, status change, term 253 40 86 60 60 60 Employment applications processed 2108 2,040 2,310 2,200 2,250 2,300 Checks generated 9,940 10,268 11,135 10,500 10,500 10,500 W -2s generated 653 685 690 700 700 700 Section 125 enrollment savings $17,063 $23,242 $26,373 $27,000 $25,000 $25,000 Benefit enrollments /changes processed Mid -year 49 52 71 52 50 50 New year open enrollment: medical /dental /life 107 39 138 39 40 200 Actual Actual Actual Projected Projected Projected ITEM 2012 2013 2014 2015 2016 2017 OUTCOME MEASURES Days to fill vacancies 60 63 67 60 60 60 Turnover rate Full -Time Regular 3.91% 4.4% 8.5% 4.5% 4.5% 4.5% Part -Time Regular 4.26% 8.0% 12.5% 10.0% 10.0% 10.0% Part -Time Liquor Operations 42.42% 20.7% 43.6% 20.0% 20.0% 20.0% Paid -on -Call Firefighters 9.33% 12.0% 9.33% 12.0% 12.0% 12.0% Performance review completion 100% 100% 100% 100% 100% 100% Health claims experience 75.00% 75.0% 81% 80% 80% 80% Safety metrics Workers' comp. experience modifier 0.8 0.75 0.83 0.83 0.83 0.83 Days away from work 80 25 353 20 20 20 Restricted days 79 50 139 115 100 100 Volunteer Engagement City -Wide Volunteer Hours 1,266 1,670 1,720 1,770 Equivalent Wages Saved $10,000 $16,000 $16,900 $17,700 46 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0 HR REPRESENTATIVE 1.0 DEPARTMENT SPECIALIST 1.0 1.0 1.0 1.0 1.0 HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 BACK -UP RECEPTIONIST 0.25 RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 None Summary Budget Department 04 Human Resources 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 261,674 275,147 312,230 327,935 338,440 357,145 372,915 Emp. Benefits 76,997 83,196 98,813 110,718 115,060 121,185 125,375 Supplies 643 592 993 225 300 300 450 Contractual Serv. 73,127 26,948 14,427 36,354 26,355 25,355 26,355 Training /Travel /Dues 4,317 3,988 7,136 5,714 4,440 5,270 5,270 Other Exp. 3,169 10,630 9,961 12,750 16,700 21,550 21,900 Capital outlay - - - - - - 419,927 400,501 443,560 493,696 501,295 530,805 552,265 Net addition to (use of ) general (419,927) (400,501) (443,560) (493,696) (501,295) (530,805) (552,265) revenues 2016 CAPITAL OUTLAY: none City of Apple Valley 47 Department Expense Summary Budget Years (2016 -2017) HUMAN RESOURCES /FRONT DESK 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 314,238 309,001 317,615 164,060 339,735 339,735 356,505 356,505 6112 - SALARY - SEASONAL TEMP 0 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 3,000 5,313 2,000 1,640 2,000 2,000 4,000 4,000 6121 - INSURANCE CASH BENEFIT 2,614 1,354 6122 - COMP REQUEST -4,699 -1,600 6123 - SALARY -OTHER 10,697 18,825 15,410 15,410 12,410 12,410 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 327,935 312,230 338,440 165,454 357,145 357,145 372,915 372,915 6138 - MEDICARE 4,741 4,470 4,910 2,378 5,180 5,180 5,380 5,380 6139 - FICA 20,270 19,111 20,985 10,168 22,140 22,140 22,995 22,995 6141 - PENSIONS -PERA 23,703 22,489 25,380 12,307 26,785 26,785 27,820 27,820 6142 - WORKERS COMPENSATION 1,962 1,886 1,655 912 1,835 1,835 2,100 2,100 6144 - LONG -TERM DISABILITY INSURANCE 942 839 930 462 985 985 1,020 1,020 6145 - MEDICAL INSURANCE 59,100 43,355 61,200 23,965 64,260 64,260 66,060 66,060 6146 - DENTAL INSURANCE 0 5,058 0 2,911 6147 - LIFE INSURANCE -BASIC 52 15 6148 - LIFE INSURANCE -SUPP /DEPEND 1,552 1,167 6125 - EMPLOYEE BENEFITS 110,718 98,813 115,060 54,284 121,185 121,185 125,375 125,375 6100 - TOTAL PERSONNEL SERVICES 438,653 411,042 453,500 219,738 478,330 478,330 498,290 498,290 6210 - OFFICE SUPPLIES 75 909 150 122 150 150 300 300 6215 - EQUIPMENT -PARTS 85 0 6229 - GENERAL SUPPLIES 150 0 150 201 150 150 150 150 6205 - SUPPLIES 225 993 300 323 300 300 450 450 6235 - CONSULTANT SERVICES 31,000 13,799 21,000 20,770 21,000 20,000 21,500 21,000 6238 - POSTAGE /UPS /FEDEX 554 101 555 20 555 555 555 555 6239 - PRINTING 1,000 435 1,000 475 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 3,800 91 3,800 0 3,800 3,800 3,800 3,800 6230 - CONTRACTUAL SERVICES 36,354 14,427 26,355 21,265 26,355 25,355 26,855 26,355 6260 - REPAIRS AND MAINTENA 0 0 0 0 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 1,950 2,976 1,950 1,770 1,950 2,750 2,750 2,750 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,575 2,481 800 0 800 800 800 800 6277 - MILEAGE /AUTO ALLOWANCE 50 78 50 0 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 1,139 1,601 1,640 919 1,670 1,670 1,670 1,670 6270 - TRNG /TRAVL /DUES /UNIF 5,714 7,136 4,440 2,689 4,470 5,270 5,270 5,270 6200 - TOTAL OPERATING COSTS 42,293 22,556 31,095 24,277 31,125 30,925 32,575 32,075 6399 - OTHER CHARGES 12,750 9,961 16,700 7,172 18,450 21,550 20,300 21,900 6301 -OTHER EXPENDITURES 12,750 9,961 16,700 7,172 18,450 21,550 20,300 21,900 6300 - TOTAL OTHER EXPENDITURES 12,750 9,961 16,700 7,172 18,450 21,550 20,300 21,900 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 2,750 0 6701 -TOTAL CAPITAL OUTLAY 0 0 0 0 2,750 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 2,750 0 493,696 443,559 501,295 251,187 527,905 530,805 553,915 552,265 CITY OF APPLE VALLEY 2016 BUDGET 4$ ACCOUNT DETAIL DEPT 04: HUMAN RESOURCES /FRONT DESK- 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 314,238 317,615 317,615 339,735 339,735 339,735 356,505 356,505 6111 Salary- Parttime 6112 Salary- Seasonal Temp 6113 Overtime- Reg 3,000 2,000 4,000 2,000 2,000 2,000 4,000 4,000 6123 Salaries - Other 10,697 18,825 18,825 15,410 15,410 15,410 12,410 12,410 6138 Medicare 4,741 4,910 4,910 5,180 5,180 5,180 5,380 5,380 6139 FICA 20,270 20,985 20,985 22,140 22,140 22,140 22,995 22,995 6141 Pension - PERA 23,703 25,380 25,380 26,785 26,785 26,785 27,820 27,820 6142 Work Comp Ins 9,962 1,655 1,655 1,835 1,835 1,835 2,100 2,100 6144 Long -term Disability Insurance 942 930 930 985 985 985 1,020 1,020 6145 Hospital & Life Insurance 59 61,200 61,200 64,260 64,260 1 64 66 66 Total 438 453 455 478 478 478 498 498 6210 OFFICE SUPPLIES Miscellaneous 75 150 300 150 150 150 300 300 Total 75 150 300 150 150 150 300 300 6229 GENERALSUPPLIES Miscellaneous 150 150 50 150 150 150 150 150 Total 150 150 50 150 150 150 150 150 6235 CONSULTANT SERVICES Staff Training and Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Short-term Disability case manager 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Other (Special Legal) 5,000 5,000 5,000 5,000 5,000 4,000 5,000 4,500 Other (Special Selection) 5,000 5,000 3,000 5,000 5,000 5,000 5,000 5,000 Benefits Consultant - - - - - - - - Job Evaluation Consultant 10,000 - - - - - - - Safety Consultant 3,000 3,000 3,500 3,000 3,000 3,000 3,500 3,500 Negotiations Consultant Total 31 000 21 19 21 21 20 21 21 6238 POSTAGE /UPS /FEDEX City Wide P.O. Box 504 505 505 505 505 505 505 505 Courier /Other 50 50 50 50 50 50 50 50 Total 554 555 555 555 555 555 555 555 6239 PRINTING /PUBLISHING City Wide Recruitment (Ads etc.) 1,000 1,000 750 1,000 1,000 1,000 1,000 1,000 General- recruitment brochures, apps Total 1,000 1 750 1 1,000 1 1 1 6249 OTHER CONTRACTUAL SERVICES NEOGov Software Maint 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 Scanning licenses MOVED f On -line benefits enrollment software Total 3 800 3 3 3 3 3 3 3 6275 SCHOOL/CONF /EXP - LOCAL Staff Training and Development - - - - - - - Misc Workshops 1,200 1,200 2,000 1,200 1,200 2,000 2,000 2,000 Misc Meetings 750 750 700 750 750 750 750 750 Total 1 950 1 2 1 1 2 2 2 6276 SCHOOL /CONFIEXP - OTHER Regional Conf. 1,775 - - - - - - - MPELRA Summer Conf 800 800 850 800 800 800 800 800 Total 2 575 800 850 800 800 800 800 800 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 50 50 50 50 50 50 50 50 Total 50 50 50 50 50 50 50 50 6280 DUES & SUBSCRIPTIONS N /MPELRA 175 200 200 200 200 200 200 200 IPMA - National 140 150 150 150 150 150 150 150 IPMA -Local chapter 25 25 25 25 25 25 25 25 APA- National 219 220 220 220 220 220 220 220 APA -Local chapter 50 50 50 50 50 50 50 50 SHRM 180 180 180 180 180 180 180 180 MN Safety Council - 465 495 465 495 495 495 495 Misc Publications 350 350 310 350 350 350 350 350 Total 1 139 1 1 1 1 1 1 1 6399 OTHER CHARGES Recognition Program (1025 -6399) 3,500 3,500 3,550 3,500 3,500 3,500 5,000 3,500 Recognition Event (1025-6399) 4,000 3,950 4,000 4,000 4,000 4,000 4,000 Employee Gatherings 250 200 50 200 200 200 200 200 Volunteer Coordinator Program 6,000 6,000 7,200 6,000 7,750 10,850 8,100 11,200 Wellness Program (To Self Ins Fund) - - - - - - - - Safety Committee 3 000 3,000 1 3,000 3,000 3,000 3,000 3,000 1 3 Total 12 16 17 16 18,450 21 20 300 21 6725 CAPITAL OUTLAY - OFFICE EQUIP Ergo workstation improvements - PB 750 - Chairs (4): Frnt Dsk 2, PB, MT 2,000 - Scanning licenses MOVED TO 6249 Total 2 Total Net of Personnel 55,043 47,795 47,935 47,795 49,575 52,475 55,625 53,975 TOTAL EXPENSES 493,696 501,295 503,435 526,125 527,905 530,805 553,915 552,265 49 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 05 1030 Information Technolo DESCRIPTION OF ACTIVITY The Information Technology division is responsible for enabling and enhancing efficient business processes through the adoption and management of technology - related resources. The division's core services include user application support, workstation provisioning and management, wired and wireless network and infrastructure administration, software lifecycle management, security and risk management, telecommunications administration, print and media management, and backup and recovery services. MAJOR OBJECTIVES FOR 2016 The employees covered under this company provide the daily care and maintenance to the hardware, software, network infrastructure, and user support. In addition to the routine daily assignments, major goals for 2016 include: 1. Implement Office 365 and hosted SharePoint portal. 2. Replace approximately one half of the City's existing 30+ Panasonic Toughbook laptop computers in use within Public Safety vehicles. 3. Upgrade and replace approximately 60 desktop computer workstations as planned in the annual replacement cycle and lifecycle management plan. 4. Explore, test and pilot Windows 10 operating system environment. 5. Assist various departments with line -of- business application implementations and upgrades. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Item 2013 2014 2015 2016 Number of user accounts 376 380 380 380 Number of PC's and Laptops 263 270 270 278 supported Number of servers 32 32 32 32 Number of network nodes 50 54 54 60 (firewalls, switches, APs, WI-Cs, bridges, etc.) Number of sites supported 20 20 20 20 Number of printers, copiers, 92 90 80 80 scanners, fax Number of VoIP phones & 330 330 300 275 devices Number of PC applications 130 130 130 130 supported Number of projects worked on 32 28 30 30 Size of weekly backups (GB) 1800 2200 3000 3300 Number of Web HelpDesk 900 840 860 800 requests 50 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 2017 IT Manager 1 1 1 1 1 IT Network Specialist 1 1 1 1 1 IT PC Specialist 1 1 1 1 1 IT Technician - 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 2017 Summer Intern 1 0 0 0 0 BUDGET SUMMARY: Department 05 Information Technology 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 233,014 236,924 271,466 287,132 297,435 310,925 320,285 Emp. Benefits 69,610 71,875 85,601 97,085 102,255 107,045 110,820 Supplies 20,189 14,041 10,135 11,500 9,500 12,800 12,500 Contractual Serv. 170,160 139,676 175,781 157,544 153,480 152,480 160,780 Repairs & Maint. 6,587 5,760 6,404 6,800 6,800 7,000 7,000 Training /Travel /Dues 13,965 11,599 11,496 20,120 23,620 19,820 19,220 Other Exp. 10,606 17,815 10,370 11,000 13,000 8,200 8,200 Capital outlay 35,047 173,307 89,680 112,900 129,200 126,900 149,200 Net addition to (use of) general 559,178 670,997 660,933 704,081 735,290 745,170 788,005 revenues CAPITAL OUTLAY: 2013 2014 2015 2016 2017 CAPITAL OUTLAY - OFFICE EQUIP Adopted Adopted Proposed Proposed Proposed Printer Replacements 6,000 6,000 - - - Server /Workstation Hardware Upgrades 30,000 54,000 54,000 59,000 60,000 Server /Workstation Software 1,000 - - - - Cisco Networking Switch Upgrades /Replacements 70,000 40,000 - - 11,200 Virtual Desktop Environment 5,000 - - - - SAN (Storage Area Network) - 18,000 6,000 - 18,000 AMAG Card Access Software Upgrade - - 4,400 - - Network Expansion: Ice Arena ('10) /Aquatic Center ('12) - - - - - Cisco Wireless Access Points /Mgmt. 1,200 4,800 4,800 6,400 - Toughbook Laptop Replacement 6,800 - 60,000 60,000 60,000 Agenda Management Software /Hardware 24,000 - - - - UPS Replacement Batteries - - - - - Overall Sales Tax Savings - (9,900) - - - Total i 144,000 i 112,900 1 129,200 i 125,400 149,200 City of Apple Valley 51 Department Expense Summary Budget Years (2016 -2017) INFORMATION TECHNOLOGY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 279,541 269 286,155 123,543 297,655 297,655 310,530 310,530 6112 - SALARY - SEASONAL TEMP 0 1,295 0 738 6113 - OVERTIME - REGULAR EMPLOYEES 2,000 108 2,000 1,297 2,000 2,000 2,000 2,000 6121 - INSURANCE CASH BENEFIT 703 60 6122 - COMP REQUEST 0 0 0 0 6123 - SALARY -OTHER 5,591 9,280 11,270 11,270 7,755 7,755 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 287,132 271,466 297,435 125,638 310,925 310,925 320,285 320,285 6138 - MEDICARE 4,163 3,755 4,315 1,701 4,505 4,505 4,645 4,645 6139 - FICA 17,802 16,055 18,440 7,271 19,275 19,275 19,860 19,860 6141 - PENSIONS -PERA 20,817 19,166 22,305 9,363 23,315 23,315 24,020 24,020 6142 - WORKERS COMPENSATION 1,576 1,460 1,475 706 1,615 1,615 1,835 1,835 6144 - LONG -TERM DISABILITY INSURANCE 827 707 820 349 855 855 880 880 6145 - MEDICAL INSURANCE 51,900 40,132 54,900 20,078 57,480 57,480 59,580 59,580 6146 - DENTAL INSURANCE 0 3,720 0 1,821 6147 - LIFE INSURANCE -BASIC 39 9 6148 - LIFE INSURANCE -SUPP /DEPEND 568 16 6125 - EMPLOYEE BENEFITS 97,085 85,601 102,255 41,315 107,045 107,045 110,820 110,820 6100 - TOTAL PERSONNEL SERVICES 384,217 357,068 399,690 166,953 417,970 417,970 431,105 431,105 6210 - OFFICE SUPPLIES 1,500 234 1,500 740 1,800 1,800 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 8,000 9,013 6,000 1,956 6,000 9,000 6,000 9,000 6215 - EQUIPMENT -PARTS 3 65 6229 - GENERAL SUPPLIES 2,000 885 2,000 942 6,000 2,000 6,000 2,000 6205 - SUPPLIES 11,500 10,135 9,500 3,704 13,800 12,800 13,500 12,500 6235 - CONSULTANT SERVICES 0 0 0 709 3,000 3,000 6237 - TELEPHONE /PAGERS 19,200 17,958 18,700 9,139 19,400 19,400 19,500 19,500 6238 - POSTAGE /UPS /FEDEX 100 0 100 0 100 100 100 100 6239 - PRINTING 100 86 0 28 6240 - CLEANING SERVICE /GARBAGE 400 125 600 0 800 300 800 300 6249 - OTHER CONTRACTUAL SERVICES 137,744 157,611 134,080 81,075 137,680 132,680 137,880 137,880 6230 - CONTRACTUAL SERVICES 157,544 175,781 153,480 90,950 157,980 152,480 161,280 160,780 6265 - REPAIRS - EQUIPMENT 6,800 6,404 6,800 2,318 7,400 7,000 7,000 7,000 6260 - REPAIRS AND MAINTENA 6,800 6,404 6,800 2,318 7,400 7,000 7,000 7,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 4,000 0 4,400 0 400 400 2,400 400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 11,500 7,788 11,800 0 11,800 11,800 11,800 11,800 6277 - MILEAGE /AUTO ALLOWANCE 4,020 3,557 4,020 1,583 4,020 4,020 4,020 4,020 6278 - SUBSISTENCE ALLOWANCE 600 0 600 0 600 600 6280 - DUES & SUBSCRIPTIONS 0 150 2,800 0 3,000 3,000 3,000 3,000 6270 - TRNG /TRAVL /DUES /UNIF 20,120 11,496 23,620 1,583 19,820 19,820 21,220 19,220 6200 - TOTAL OPERATING COSTS 195,964 203,816 193,400 98,554 199,000 192,100 203,000 199,500 6310 - RENTAL EXPENSE 11,000 9,532 13,000 4,354 8,200 8,200 8,200 8,200 6333 - GENERAL -CASH DISCOUNTS 0 0 6349 - LATE FEES /FINANCE CHARGES 3 84 6399 - OTHER CHARGES 835 0 6301 -OTHER EXPENDITURES 11,000 10,370 13,000 4,438 8,200 8,200 8,200 8,200 6300 - TOTAL OTHER EXPENDITURES 11,000 10,370 13,000 4,438 8,200 8,200 8,200 8,200 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 City of Apple Valley 52 Department Expense Summary Budget Years (2016 -2017) INFORMATION TECHNOLOGY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30115 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6725 - CAPITAL OUTLAY - OFFICE EQUIP 112,900 89,680 129,200 86,018 126,900 126,900 149,200 149,200 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 1,700 6701 -TOTAL CAPITAL OUTLAY 112,900 89,680 129,200 87,718 126,900 126,900 149,200 149,200 6700 - TOTAL CAPITAL OUTLAY 112,900 89,680 129,200 87,718 126,900 126,900 149,200 149,200 704,081 660,934 735,290 357,664 752,070 745,170 791,505 788,005 53 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT O5: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 279,541 286,155 286,155 297,655 297,655 310,530 310,530 6112 Salary- Seasonal Temp (Intern) - - - - - - - 6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6123 Salaries - Other 5,591 9,280 9,280 11,270 11,270 7,755 7,755 6138 Medicare 4,163 4,315 4,315 4,505 4,505 4,645 4,645 6139 FICA 17,802 18,440 18,440 19,275 19,275 19,860 19,860 6141 Pension - PERA 20,817 22,305 22,305 23,315 23,315 24,020 24,020 6142 Work Comp Ins 1,576 1,475 1,475 1,615 1,615 1,835 1,835 6144 Long -term Disability Insurance 827 820 820 855 855 880 880 6145 Hospital & Life Insurance 51,900 54,900 54,900 57,480 57,480 59,580 59,580 Total 384,217 399,690 399,690 417,970 417,970 431,105 431,105 6210 OFFICE SUPPLIES Miscellaneous Supplies 1,500 1,500 1,800 1,800 1,800 1,500 1,500 Total 1,500 1,500 1,800 1,800 1,800 1,500 1,500 6211 SMALL TOOLS & EQUIP. Miscellaneous Equip. 8,000 6,000 6,000 6,000 9,000 6,000 9,000 Total 8,000 6,000 6,000 6,000 9,000 6,000 9,000 6229 GENERAL SUPPLIES Miscellaneous Technology Items 2,000 2,000 5,000 6,000 2,000 6,000 2,000 Total 2,000 2,000 5,000 6,000 2,000 6,000 2,000 6235 CONSULTANT SERVICES Miscellaneous - - 6,000 - - Sharepoint/Cloud Consultant LOGIS 2,400 3,000 3,000 Total 8,400 - - 3,000 3,000 6237 TELEPHONE /PAGERS Cellular Phones 2,600 2,600 2,600 2,900 2,900 3,000 3,000 Mobile Wireless Data 1,000 500 500 500 500 500 500 Frontier - T1 (Valleywood & Ice Arena) removed T1 s/b in Enterprise funds Primary Interface (Zayo /Frontier) 15,600 15,600 16,000 16,000 16,000 16,000 16,000 Total 19,200 18,700 19,100 19,400 19,400 19,500 19,500 6238 POSTAGE /UPS /FEDEX Shipping 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6239 PRINTING /PUBLISHING Various 100 - - - - - - Total 100 - - - - - 6240 CLEANING /GARBAGE SERVICES Electronics Recycling 400 600 800 300 800 300 Total 400 600 - 800 300 800 300 6249 OTHER CONTRACTUAL SERVICES Cisco Smartnet Maintenance 9,500 9,500 10,500 10,500 10,500 10,500 10,500 Microsoft Software Licensing 48,000 48,000 48,000 48,000 48,000 48,000 48,000 Laserfiche Annual Maintenance 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Email Filter Maintenance (3yr begin 2014) 2,500 - - - - - - Web Filter Maintenance (3yr begin 2014) 7,700 - - - - - - CommVault Annual Maintenance 7,800 7,800 9,300 7,800 7,800 7,800 7,800 LANDesk Annual Maintenance 6,000 6,600 4,600 6,600 6,600 6,600 6,600 AntiVirus (Trend) Annual Maintenance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Vmware Annual Maintenance 4,300 4,600 4,600 4,600 4,600 4,600 4,600 HP SAN Annual Maintenance 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Server Software Maint. (WebHelpDesk, Nin 800 900 1,500 1,500 1,500 1,500 1,500 ESRI Software Maintenance (6 license) 3,900 3,400 3,400 3,400 3,400 3,400 3,400 Fiber Optic Locating Services (ISD196 + MF 9,200 9,200 9,000 9,200 9,200 9,200 9,200 Wufoo Annual Subscription 360 360 360 360 360 360 360 MailChimp Email Campaign Subscription 360 360 360 360 360 360 360 Matrix Phone System Annual Maintenance 10,600 - 6,000 11,000 6,000 11,000 11,000 Matrix Laser Care - Printer Maint. & Toner 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Ricoh - Maint. & Toner 1,000 500 300 300 300 300 300 Adobe Creative Cloud Subscription 360 360 360 360 360 360 360 Konica Wide Format Prtr Maintenance 600 - - - - - - MDM Add -on Subscription 2,800 3,000 3,000 3,000 3,000 3,000 Web Hosting - CivicPlus 3,800 4,200 4,200 4,400 4,400 4,600 4,600 Agenda Management - NovusAGENDA 9,000 8,700 9,000 9,000 8,000 8,000 Sales tax savings 8,136 Total 1 137,744 1 134,080 1 137,480 1 137,680 1 132,680 1 137,880 1 137,880 54 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT O5: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Ricoh (Color Printers) - - Konica - Minolta Service 6,000 6,000 6,600 6,600 6,200 6,600 6,600 Other Not Contracted 800 800 400 800 800 400 400 Total 6,800 6,800 7,000 7,400 7,000 7,000 7,000 6275 SCHOOL/CONF /EXP - LOCAL IT Technical Training 4,000 4,000 - - - - - Gov't/IT Workshops - 400 400 400 400 400 400 End User Training (Office, Windows) - - - - 2,000 Total 4,000 4,400 400 400 400 2,400 400 6276 SCHOOL/CONF /EXP - OTHER IT Symposium Gartner Conference 4,500 4,600 4,600 4,600 4,600 4,600 4,600 Win Connections Training Conference 3,500 3,600 3,600 3,600 3,600 3,600 3,600 VMworld /InterOp Training Conference 3,500 3,600 3,600 3,600 3,600 3,600 3,600 Total 11,500 11,800 11,800 11,800 11,800 11,800 11,800 6277 MILEAGE ALLOWANCE IT Mgr Car Allowance ($275 Per Month) 3,300 3,300 3,300 3,300 3,300 3,300 3,300 IT Tech Mileage Reimbursement 240 240 240 240 240 240 240 IT Tech Mileage Reimbursement 240 240 240 240 240 240 240 IT Tech /Intern Mileage Reimbursement 240 240 240 240 240 240 240 Total 4,020 4,020 4,020 4,020 4,020 4,020 4,020 6278 SUBSISTANCE ALLOWANCE 600 600 600 600 Total 600 600 - 600 600 - - 6280 DUES & SUBSCRIPTIONS CBT Nuggets Subsription 2,800 2,000 3,000 3,000 3,000 3,000 Total - 2,800 2,000 3,000 3,000 3,000 3,000 6310 RENTAL EXPENSE Multifunction Copiers (Municipal Center) 11,000 13,000 11,000 8,200 8,200 8,200 8,200 1 KonicaMinolta Color Copier /Printer - - - - Total 11,000 13,000 11,000 8,200 8,200 8,200 8,200 6725 CAPITAL OUTLAY - OFFICE EQUIP Printer Replacements 6,000 - 4,000 - Server /Workstation Hardware Upgrades 54,000 54,000 90,000 59,000 59,000 60,000 60,000 Server/Workstation Software - - - - Cisco Networking Switch Upgrades /Replac 40,000 15,000 Cisco Ironport Web /Email Appliance - 11,200 11,200 Virtual Desktop Environment - - SAN (Storage Area Network) 18,000 6,000 6,000 18,000 18,000 AMAG Card Access Software Upgrade - 4,400 2,500 - - Cisco Wireless Access Points /Mgmt. 4,800 4,800 4,800 6,400 6,400 Toughbook Laptop Replacement - 60,000 6,000 60,000 60,000 60,000 60,000 Agenda Management Software /Hardware - - - IT Server Racks & Furniture 2,600 1,500 1,500 Phone System Replacement - - UPS Replacement Batteries - 9,000 Sales tax savings 9,900 Total 112,900 129,200 139,900 126,900 126,900 149,200 149,200 Total Net Non - Personnel 319,864 335,600 354,000 334,100 327,200 360,400 356,900 TOTAL EXPENSES 704,081 735,290 753,690 752,070 745,170 791,505 788,005 55 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 16 1060 General Government Buildings DESCRIPTION OF ACTIVITY General Government Buildings reflects the expenses required to operate and maintain the Apple Valley Municipal Center, which includes both the City Hall portion and the Police Facility portion of the building. The City Hall portion provides Class A office space for Administration, City Council, City Clerk, Human Resources, Finance, Fire, Information Technology, Building Inspections, Community Development, Engineering, and Cable TV functions. It also serves as the main location for the City's public meetings including the City Council and Planning Commission. The Police Facility portion provides office space for the Patrol, Investigations, Records, and Administration functions. It contains secured spaces for the processing, temporary holding, and questioning of criminal suspects. MAJOR OBJECTIVES FOR 2016 The employees covered under this company provide the daily care and maintenance to the building and grounds. Contractual services are utilized for tasks that can't be performed by the employees. 1. Evaluate maintenance practices and work assignments for improved efficiency and potential cost savings. 2. Develop duty rotation to provide optimum maintenance. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Buildings 1 1 1 1 1 Number of Total Sq. Ft. 73,500 73,500 73,500 73,500 73,500 Number of Finished Sq. Ft. 66,239 66,239 66,239 66,239 66,239 Number of Restrooms 12 12 12 12 12 Number of Locker/ Shower 4 4 4 4 4 Number of Snow/ Ice Events 29 25 40 40 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 2016 Maintenance Worker 11 2 2 2 2 2 56 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 None Summary Budget Department 16 General Government Buildings 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Vending Commissions 960 794 644 500 700 700 960 794 644 - 500 700 700 Expenditures: Salaries & Wages 117,887 117,662 124,334 117,105 120,795 133,695 136,655 Emp. Benefits 42,493 45,232 47,481 45,972 49,125 51,160 53,110 Supplies 19,153 22,041 18,080 20,675 24,475 26,650 23,800 Contractual Serv. 7,280 7,052 6,613 12,050 17,150 8,025 8,425 Utilities 93,827 105,318 101,382 98,735 98,735 99,000 100,000 Repairs & Maint. 46,298 46,298 55,974 42,940 43,240 38,480 42,550 Training /Travel /Dues 650 3,395 844 750 750 750 - Other Exp. 957 309 196 - - - Items for resale 2,783 2,850 3,189 3,000 3,000 2,700 2,700 Capital outlay 23,798 35,500 2,556 2,560 2,560 2,620 2,620 Total Exp 355,126 385,657 360,649 343,787 359,830 363,080 369,860 Net Surplus (deficit) (354,166) (384,863) (360,005) (343,787) (359,330) (362,380) (369,160) 2016 CAPITAL OUTLAY VERF Charges for Pool Vehicle $ 2,620 City of Apple Valley 57 Department Expense Summary Budget Years (2016 -2017) GENERAL GOVERNMENT BUILDINGS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 109,907 113,806 112,995 57,253 115,820 115,820 190,312 118,700 6111 - SALARY PART -TIME 10,000 10,000 0 10,000 6113 - OVERTIME - REGULAR EMPLOYEES 5,000 14,484 5,000 6,414 5,000 5,000 5,000 5,000 6121 - INSURANCE CASH BENEFIT 0 0 6122 - COMP REQUEST -3,956 -3,174 6123 - SALARY -OTHER 2,198 2,800 2,875 2,875 2,955 2,955 6105 - SALARIES AND WAGES 117,105 124,334 120,795 60,493 133,695 133,695 198,267 136,655 6138 - MEDICARE 1,698 1,739 1,750 836 1,795 1,795 1,835 1,835 6139 - FICA 7,261 7,437 7,490 3,574 7,670 7,670 7,850 7,850 6141 - PENSIONS -PERA 8,490 9,030 9,060 4,537 9,275 9,275 9,500 9,500 6142 - WORKERS COMPENSATION 3,898 4,206 4,390 2,425 4,720 4,720 5,315 5,315 6144 - LONG -TERM DISABILITY INSURANCE 325 308 335 158 340 340 350 350 6145 - MEDICAL INSURANCE 24,300 21,999 26,100 11,272 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 1,578 873 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 1,162 121 6125 - EMPLOYEE BENEFITS 45,972 47,481 49,125 23,802 51,160 51,160 53,110 53,110 6100 - TOTAL PERSONNEL SERVICES 163,077 171,815 169,920 84,295 184,855 184,855 251,377 189,765 6210 - OFFICE SUPPLIES 0 2 0 15 6211 - SMALL TOOLS & EQUIPMENT 465 1,750 465 796 500 500 750 750 6212 - MOTOR FUELS /OILS 5,075 696 5,075 292 5,100 5,100 5,000 3,500 6215 - EQUIPMENT -PARTS 235 1,603 235 523 250 250 250 250 6216 - VEHICLES- TIRES /BATTERIES 43 0 6229 - GENERAL SUPPLIES 14,900 13,986 18,700 9,129 20,800 20,800 20,800 19,300 6205 - SUPPLIES 20,675 18,080 24,475 10,755 26,650 26,650 26,800 23,800 6235 - CONSULTANT SERVICES 200 104 200 102 125 125 125 125 6237 - TELEPHONE /PAGERS 1,900 1,673 2,000 991 2,100 2,100 2,100 2,100 6239 - PRINTING 0 0 0 0 6240 - CLEANING SERVICE /GARBAGE 9,950 2,632 14,950 1,191 5,800 5,800 6,200 6,200 6249 - OTHER CONTRACTUAL SERVICES 2,204 2,289 6230 - CONTRACTUAL SERVICES 12,050 6,613 17,150 4,572 8,025 8,025 8,425 8,425 6255 - UTILITIES - ELECTRIC 63,300 59,586 63,300 18,470 65,000 65,000 65,000 65,000 6256 - UTILITIES - NATURAL GAS 33,000 38,660 33,000 15,689 32,000 32,000 32,000 32,000 6257 - UTILITIES- PROPANE/WATER/SEWER 2,435 3,136 2,435 464 2,000 2,000 3,000 3,000 6250 - UTILITIES 98,735 101,382 98,735 34,623 99,000 99,000 100,000 100,000 6265 - REPAIRS - EQUIPMENT 1,000 1,262 1,000 14 900 900 100 100 6266 - REPAIRS - BUILDING 41,940 54,712 42,240 21,484 37,580 37,580 42,450 42,450 6260 - REPAIRS AND MAINTENA 42,940 55,974 43,240 21,498 38,480 38,480 42,550 42,550 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 360 0 0 6280 - DUES & SUBSCRIPTIONS 0 25 6281 - UNIFORM /CLOTHING ALLOWANCE 750 484 750 346 750 750 6270 - TRNG /TRAVL /DUES /UNIF 750 844 750 371 750 750 6200 - TOTAL OPERATING COSTS 175,150 182,893 184,350 71,819 172,905 172,905 177,775 174,775 6310 - RENTAL EXPENSE -14 -243 6330 - SALES /USE TAX 24 0 6333 - GENERAL -CASH DISCOUNTS -54 -9 6349 - LATE FEES /FINANCE CHARGES 0 0 City of Apple Valley 58 Department Expense Summary Budget Years (2016 -2017) GENERAL GOVERNMENT BUILDINGS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6399 - OTHER CHARGES 240 100 6301 -OTHER EXPENDITURES 196 -152 6300 - TOTAL OTHER EXPENDITURES 196 -152 6540 - TAXABLE MISC FOR RESALE 3,189 1,093 6545 - NON - TAXABLE MISC FOR RESALE 3,000 0 3,000 0 2,700 2,700 2,700 2,700 6501 - TAXABLE /NON- TAXABLE MISC RESAL 3,000 3,189 3,000 1,093 2,700 2,700 2,700 2,700 6500 - TOTAL LIQUOR EXPENDITURES 3,000 3,189 3,000 1,093 2,700 2,700 2,700 2,700 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 0 0 10,000 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 6745 - VERF CHARGES 2,560 2,556 2,560 1,065 2,620 2,620 2,620 2,620 6701 -TOTAL CAPITAL OUTLAY 2,560 2,556 2,560 1,065 2,620 2,620 12,620 2,620 6700 - TOTAL CAPITAL OUTLAY 2,560 2,556 2,560 1,065 2,620 2,620 12,620 2,620 343,787 360,648 359,830 158,121 363,080 363,080 444,472 369,860 59 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 109,907 112,995 112,995 115,820 115,820 128,700 118,700 Add FT Employee (All Benefits Included) - - - - 61,612 6111 Seasonal employee in place of mowing 10,000 10,000 - 10,000 6113 Overtime - Reg 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6123 Salaries - Other 2,198 2,800 2,800 2,875 2,875 2,955 2,955 6138 Medicare 1,698 1,750 1,750 1,795 1,795 1,835 1,835 6139 FICA 7,261 7,490 7,490 7,670 7,670 7,850 7,850 6141 Pension - PERA 8,490 9,060 9,060 9,275 9,275 9,500 9,500 6142 Work Comp Ins 3,898 4,390 4,390 4,720 4,720 5,315 5,315 6144 Long -term Disability Insurance 325 335 335 340 340 350 350 6145 Hospital & Life Insurance 24,300 26,100 26,100 27,360 27,360 28,260 28,260 Total 163,077 169,920 169,920 184,855 184,855 251,377 189,765 6211 SMALL TOOL & EQUIPMENT Miscellaneous 465 465 1,000 500 500 750 750 Total 465 465 1,000 500 500 750 750 6212 MOTOR FUELS /OILS City Hall Van (moved from Comm Dev) 1,075 1,075 1,000 1,100 1,100 1,000 1,000 Emergency Generator 4,000 4,000 4,000 4,000 4,000 4,000 2,500 Total 5,075 5,075 5,000 5,100 5,100 5,000 3,500 6215 EQUIPMENT - PARTS 250 250 750 250 250 250 250 (15) (15) Total 235 235 750 250 250 250 250 6229 GENERAL SUPPLIES Cleaning supplies, hardware, bulbs, 16,000 16,000 16,000 17,000 17,000 17,000 16,000 filters, paper products, landscape items, (1,100) (1,100) - Furniture -misc 3,800 3,800 3,800 3,800 3,800 3,300 Total 14,900 18,700 19,800 1 20,800 20,800 20,800 19,300 6235 CONSULTANT SERVICES Drug & hearing testing, immunizations 200 200 125 125 125 125 125 Total 200 200 125 125 125 125 125 6237 TELEPHONE /PAGERS Mobile - - Frontier analog lines 2,050 2,150 1,620 1,720 1,720 1,720 1,720 Cable boxes 380 380 380 380 380 (150) (150) Total 1,900 2,000 2,000 1 2,100 2,100 2,100 2,100 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 1,800 1,800 2,000 1,850 1,850 2,000 2,000 Rug Service 650 650 700 450 450 700 700 Additional Contract Cleaning Support 5,000 10,000 10,000 - Lektreiver Maintenance 1,000 1,000 1,000 1,000 Fire Alarm Testing/ Monitoring 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 9,950 14,950 15,200 5,800 5,800 6,200 6,200 6255 UTILITIES - ELECTRIC Municipal Center 66,700 66,700 64,000 65,000 65,000 65,000 65,000 3,400 3,400 Total 63,300 63,300 64,000 65,000 65,000 65,000 65,000 6256 UTILITIES - NATURAL GAS Municipal Center 35,000 35,000 32,000 32,000 32,000 32,000 32,000 2,000 2,000 - - - - Total 33,000 33,000 32,000 32,000 32,000 32,000 32,000 6257 UTILITIES - OTHER Municipal Center 2,575 2,575 3,000 2,000 2,000 3,000 3,000 140 140 - - - - - Total 2,435 2,435 3,000 2,000 2,000 3,000 3,000 6265 REPAIRS - EQUIPMENT Security, generator, and other repair 1,000 1,000 100 900 900 100 100 70 70 Total 1,000 1,000 100 900 900 100 100 6266 REPAIRS / MAINT- BUILDINGS HVAC Repairs 17,500 17,500 15,000 11,000 11,000 15,000 15,000 HVAC Routine Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Data/ Security/ Fire Suppression 1,100 1,100 2,450 2,450 2,450 2,450 2,450 Electrical 1,700 1,700 1,750 2,000 2,000 1,750 1,750 Elevator 6,000 6,300 6,340 6,530 6,530 6,650 6,650 General Interior 3,000 3,000 3,000 3,000 3,000 3,000 3,000 General Exterior and Roof 540 540 900 500 500 1,500 1,500 Other (includes generator service etc.) 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Window Cleaning 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 41,940 42,240 4 37,580 1 37,580 1 42,450 1 42,450 60 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Uniform Allowance 750 750 750 750 Total 750 750 - 750 750 - - 6545 NON - TAXABLE MISC 4 RESALE Pop and Juice 3,000 3,000 2,700 2,700 2,700 2,700 2,700 Total 3,000 3,000 2,700 2,700 2,700 2,700 2,700 6715 CAPITAL OUTLAY - BUILDINGS Generator EPA retrofit 19 Area Chair Replacements above in 6229 Bathroom counter replacement - 10,000 10,000 Bathroom counter replacement (to Muni Bldg fund) (10,000) Overlay DC Govt. Center Lot Front Desk Security Remodel Total - - - - - 10,000 - 6745 VEHICLE REPLACEMENT FUND VERF 2,560 2,560 2,560 2,620 2,620 2,620 2,620 Total 2,560 2,560 2,560 2,620 2,620 2,620 2,620 Total Net of Personnel 180,710 189,910 189,775 178,225 178,225 193,095 180,095 TOTAL EXPENSES $ 343,787 $ 359,830 $ 359,695 $ 363,080 $ 363,080 $ 444,472 $ 369,860 61 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 08 1035 Finance DESCRIPTION OF ACTIVITY Finance is responsible for processing monetary transactions in accordance with Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Transactions include accounts payable, accounts receivable, investing, special assessments and financial reporting. The finance function also accounts for the unallocated costs of office supplies within City Hall, postage and the postage machine. MAJOR OBJECTIVES FOR 2016/17 • Generate financial policies and procedures and offer guidance to other departments • Maintain the City's Aaa Bond Rating • Implement efficiencies in the accounts payable function through A/P automation provided through LOGIS offerings. • Continued implementation of improvements in the Utility Billing area achieving additional efficiencies. • Work with other departments in developing business plans. • Implement the JD Edwards Fixed Assets module for remaining funds • Pursue the opportunities to accept credit cards without increasing the need to add additional processing time • Continued monitoring and analysis of outstanding debt • Monitor TIF Fund status • Provide the financial support to evaluate funding needs and issue debt instruments as needed • Participate in the GFOA's Certificate of Achievement program for the Annual Financial report and the Operating Budget IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Accounts payable checks 7276 6682 6894 7000 7000 Purchase Orders Issued 289 264 270 300 300 300 A/R Invoices Processed 411 462 380 500 500 Receipts Processed 2380 2281 2315 2300 2300 2300 Investment return 2.29% (2.03)% 3.3% 1.50% 1.50% 1.5% Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa S & P Rating - - - AAA AAA AAA General City Hall Office Supplies included within Finance $ 39,160 $ 36,567 $ 37,240 $ 38,960 $ 41,960 42,510$ Department 62 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 Finance Director 1 1 1 1 1 1 Assistant Fin. Director 1 1 1 1 1 1 Finance Analyst - - - 1 1 1 Accountant) 1 1 1 1 1 1 Accounting Technician 2 1 1 1 - - - Accounting Technician 1 1 1 1 1 1 1 Summary Budget Department 08 Finance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Mgmt Fee 100,000 100,000 100,000 100,000 105,000 110,000 113,000 Charge to Construction Funds 18,171 15,927 - 40,000 50,000 52,500 53,600 Asssment Searches 25 120 - - - 118,196 116,047 100,000 140,000 155,000 162,500 166,600 Expenditures: Salaries & Wages 378,637 335,062 341,940 390,077 416,425 432,460 447,945 Emp. Benefits 108,925 103,275 104,162 130,314 135,205 141,205 146,400 Supplies 8,668 9,724 7,214 9,970 9,970 11,770 9,620 Contractual Serv. 20,578 27,279 23,051 29,150 30,500 32,050 30,280 Repairs & Maint. 168 198 231 200 200 250 200 Training /Travel /Dues 6,227 6,294 4,624 6,440 7,200 7,770 7,925 Other Exp. 5,196 5,303 8,268 5,340 5,760 5,390 5,410 Visa / bank charges 649 - 0 - - Capital outlay - - - - Total Expenses 529,048 487,135 489,490 571,491 605,260 630,895 647,780 Net addition to (use of) general (410,852) (371,088) (389,490) (431,491) (450,260) (468,395) (481,180) revenues 2016 CAPITAL OUTLAY None City of Apple Valley 63 Department Expense Summary Budget Years (2016 -2017) FINANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 381,938 342,044 405,780 169,955 420,780 420,780 434,810 434,810 6112 - SALARY - SEASONAL TEMP 36 2,322 6113 - OVERTIME - REGULAR EMPLOYEES 500 652 500 405 500 500 1,000 1,000 6121 - INSURANCE CASH BENEFIT 0 724 0 339 6122 - COMP REQUEST 0 -1,516 0 -405 6123 - SALARY -OTHER 7,639 10,145 11,180 11,180 12,135 12,135 6105 - SALARIES AND WAGES 390,077 341,940 416,425 172,615 432,460 432,460 447,945 447,945 6138 - MEDICARE 5,656 4,708 6,040 2,370 6,270 6,270 6,495 6,495 6139 - FICA 23,907 20,131 25,450 10,134 26,545 26,545 27,305 27,305 6141 - PENSIONS -PERA 28,281 24,773 31,230 12,921 32,435 32,435 33,595 33,595 6142 -WORKERS COMPENSATION 2,340 2,042 2,040 947 2,225 2,225 2,535 2,535 6144- LONG -TERM DISABILITY INSURANCE 1,130 938 1,145 481 1,190 1,190 1,230 1,230 6145 - MEDICAL INSURANCE 69,000 48,514 69,300 24,379 72,540 72,540 75,240 75,240 6146 - DENTAL INSURANCE 0 2,555 0 1,180 6147 - LIFE INSURANCE -BASIC 45 12 6148 - LIFE INSURANCE -SUPP /DEPEND 456 550 6125 - EMPLOYEE BENEFITS 130,314 104,162 135,205 52,974 141,205 141,205 146,400 146,400 6100 - TOTAL PERSONNEL SERVICES 520,391 446,102 551,630 225,589 573,665 573,665 594,345 594,345 6210 - OFFICE SUPPLIES 9,500 6,074 9,500 3,498 11,300 11,300 11,150 9,150 6211 - SMALL TOOLS & EQUIPMENT 250 298 250 0 250 250 250 250 6215 - EQUIPMENT -PARTS 120 68 120 105 120 120 120 120 6229 - GENERAL SUPPLIES 100 774 100 137 100 100 100 100 6205 - SUPPLIES 9,970 7,214 9,970 3,740 11,770 11,770 11,620 9,620 6235 - CONSULTANT SERVICES 0 438 0 0 6238 - POSTAGE /UPS /FEDEX 17,800 12,295 18,800 3,759 19,850 19,850 20,850 17,850 6239 - PRINTING 11,350 10,273 11,700 473 12,200 12,200 12,430 12,430 6240 - CLEANING SERVICE /GARBAGE 45 181 6249 - OTHER CONTRACTUAL SERVICES 0 0 6230 - CONTRACTUAL SERVICES 29,150 23,051 30,500 4,413 32,050 32,050 33,280 30,280 6265 - REPAIRS - EQUIPMENT 200 231 200 0 250 250 0 200 6260 - REPAIRS AND MAINTENA 200 231 200 0 250 250 0 200 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 830 2,087 850 620 870 870 880 880 6276 - SCHOOLS /CONFERENCES /EXP OTHER 3,950 751 4,300 1,149 4,650 4,650 4,745 4,745 6277 - MILEAGE /AUTO ALLOWANCE 50 452 150 105 200 200 200 200 6278 - SUBSISTENCE ALLOWANCE 0 250 0 250 250 250 250 6280 - DUES & SUBSCRIPTIONS 1,610 1,334 1,650 690 1,800 1,800 1,850 1,850 6270 - TRNG/TRAVL /DUES /UNIF 6,440 4,624 7,200 2,564 7,770 7,770 7,925 7,925 6200 - TOTAL OPERATING COSTS 45,760 35,120 47,870 10,716 51,840 51,840 52,825 48,025 6310 - RENTAL EXPENSE 5,240 5,226 5,660 1,235 5,290 5,290 5,310 5,310 6333 - GENERAL -CASH DISCOUNTS -29 -14 6350 - BANK FEES /CHARGES 100 0 100 0 100 100 100 100 6399 - OTHER CHARGES 3,071 0 0 6301 -OTHER EXPENDITURES 5,340 8,268 5,760 1,221 5,390 5,390 5,410 5,410 6300 - TOTAL OTHER EXPENDITURES 5,340 8,268 5,760 1,221 5,390 5,390 5,410 5,410 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 City of Apple Valley 64 Department Expense Summary Budget Years (2016 -2017) FINANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 911 6701 -TOTAL CAPITAL OUTLAY 0 0 0 911 6700 - TOTAL CAPITAL OUTLAY 0 0 0 911 571,491 489,490 605,260 238,437 630,895 630,895 652,580 647,780 65 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND REQUEST RECOMMEND SALARIES 6110 Regular Employees 381,938 405,780 372,600 420,780 420,780 434,810 434,810 6111 Salary - Part time - 6113 Overtime - Regular 500 500 500 500 500 1,000 1,000 6121 Insurance Cash Benefit - 6122 Comp request - 6123 Salaries - Other 7,639 10,145 8,900 11,180 11,180 12,135 12,135 6138 Medicare 5,656 6,040 5,500 6,270 6,270 6,495 6,495 6139 FICA 23,907 25,450 23,300 26,545 26,545 27,305 27,305 6141 Pension - PERA 28,281 31,230 28,600 32,435 32,435 33,595 33,595 6142 Work Comp 2,340 2,040 1,900 2,225 2,225 2,535 2,535 6144 Long -term Disability Insurance 1,130 1,145 1,100 1,190 1,190 1,230 1,230 6145 Hospital & Life Insurance 69,000 69,300 63,200 72,540 72,540 75,240 75,240 Total 520,391 551,630 505,600 573,665 573,665 594,345 594,345 6210 OFFICE SUPPLIES General Office Supplies 4,000 3,750 3,750 4,150 4,150 4,000 3,000 Copier Paper 5,500 5,750 5,750 7,150 7,150 7,150 6,150 Toner Total 9,500 9,500 9,500 11,300 11,300 11,150 9,150 6211 Small tools 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6215 Equipment - Parts Phone Equip 120 120 120 120 120 120 120 Total 120 120 120 120 120 120 120 6229 GENERAL SUPPLIES Miscellaneous 100 100 100 100 100 100 100 Headsets Total 100 100 100 100 100 100 100 6238 POSTAGE /UPS /FEDEX Postal Permits 200 200 200 250 250 275 275 Postage 17,500 18,500 18,500 19,500 19,500 20,475 17,475 Misc. Postal Charges 100 100 100 100 100 100 100 Total 17,800 18,800 18,800 19,850 19,850 20,850 17,850 6239 PRINTING /PUBLISHING Envelopes and Letterhead 4,800 5,100 5,100 5,200 5,200 5,300 5,300 Receipts, Requisitions, P.O-'s, etc. 1,100 1,100 1,100 1,200 1,200 1,220 1,220 Printing ; inserts etc. 350 400 400 500 500 510 510 County Charge for T in T notices 4,000 4,000 4,000 4,100 4,100 4,180 4,180 Publish Budget, Fin report 1,100 1,100 1,000 1,200 1,200 1,220 1,220 Total 11,350 11,700 11,600 12,200 12,200 12,430 12,430 6240 CLEANING / GARBAGE Shredding 200 - - Total - - 200 - - 6265 REPAIRS - EQUIPMENT Typewriter Maintenance Copier Maintenance Other Repairs 200 200 200 250 250 200 Total 200 200 200 250 250 - 200 6275 SCHOOLICONF /EXP - LOCAL Municipals 180 200 200 220 220 220 220 Mileage to local training 200 200 200 200 200 200 200 Other 50 50 50 50 50 50 50 State GFOA Confer./ Meetings 400 400 200 400 400 410 410 Total 830 850 650 870 870 880 880 6276 SCHOOL/CONF /EXP - OTHER LMC 50 50 - 50 50 50 50 GFOA Conf 2,500 2,900 1,150 3,200 3,200 3,265 3,265 Mn GFOA Conf 1,400 1,350 1,350 1,400 1,400 1,430 1,430 Total 3,950 4,300 2,500 4,650 4,650 4,745 4,745 6277 MILEAGE ALLOWANCE Car Allowance / Mileage Miscellaneous 50 150 250 200 200 200 200 Total 50 150 250 200 200 200 200 6278 SUBSISTENCE National GFOA 250 250 250 250 250 250 Total 250 250 250 250 250 250 66 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND REQUEST RECOMMEND 6280 Dues and Subscriptions National GFOA 320 330 330 340 340 370 370 GFOA - CAFR review 500 510 510 550 550 550 550 GFOA Subscription service (GASB F 60 60 60 60 60 70 70 State GFOA 120 120 120 150 150 160 160 Books 100 100 100 100 100 100 100 MnCPA 260 275 275 300 300 300 300 MN CPA license 165 170 170 200 200 200 200 Sam's Club 85 85 85 100 100 100 100 Total 1,610 1,650 1,650 1,800 1,800 1,850 1,850 6310 Rental Expense Postage Meter Maintenance 340 340 340 350 350 350 350 Postage Meter Lease 4,900 5,320 5,320 4,940 4,940 4,960 4,960 Total 5,240 5,660 5,660 5,290 5,290 5,310 5,310 6350 Bank Charges 100 100 - 100 100 100 100 Total 100 100 100 100 100 100 6349 Late Fees/ Finance Charges Total - - - - - - - Total Net of Personnel 51,100 53,630 51,730 57,230 57,230 58,235 53,435 TOTAL EXPENSES $ 571,491 $ 605,260 $ 557,330 $ 630,895 $ 630,895 $ 652,580 $ 647,780 67 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 09 1040 Data Processing DESCRIPTION OF ACTIVITY This business unit accounts for the unallocated costs associated with the LOGIS consortium and the JD Edwards finance software in use. Portions of the cost are allocated to the enterprise funds based on numbers of system users. MAJOR OBJECTIVES FOR 2016 • Implementation of the Account Payable Automation Project offering through the LOGIS consortium. • The LOGIS consortium is in the process of re- implementing the Public Safety Module. The implementation of this new software and the annual maintenance costs for this package are included in the budgeted amounts. The initial down payment for the public safety module was paid for out of one -time monies in the GO Closed Bond Fund in 2013. This strategy eliminated the need to increase the budget over the coming five years. • Fully implement the JDE fixed assets module for General Fixed Assets. • The budget increases for 2016 reflect an average increase of 11.9 %, the individual modules increased at different rates but the largest increase is in the new public safety module, an increase of 17.2 %. LOGIS is projecting increases of approximately 4.9% for 2017.These projected increases were included in the proposed 2016 and 2017 budget. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Number of JD Edwards 11 11 11 11 11 11 Licenses / users Insight GL Inquiry licenses 10 10 10 10 10 10 Summary Budget Department 09 Data Processing 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv. - - Other Exp. 182,211 192,047 198,675 197,709 218,610 248,015 263,120 Capital outlay - Net addition to (use of) 182,211 192,047 198,675 197,709 218,610 248,015 263,120 general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 68 Department Expense Summary Budget Years (2016 -2017) DATA PROCESSING 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6237- TELEPHONE /PAGERS 0 0 0 0 6230 - CONTRACTUAL SERVICES 0 0 0 0 6270 - TRNG /TRAVL /DUES /UNIF 0 0 6200 - TOTAL OPERATING COSTS 0 0 0 0 6399 - OTHER CHARGES 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 6301 -OTHER EXPENDITURES 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 6300 - TOTAL OTHER EXPENDITURES 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 69 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 09: DATA PROCESSING - 1040 COMPANY 1000: GENERAL FUND 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONEIPAGERS Phone line to Dakota County for parcel info Total 6399 OTHER CHARGES LOGIS Charges OPEN GOV - Transparency Software - 10,000 AP Automation (includes 20% annual maint) 2,755 AP Automation (scanners & maint) 230 450 450 350 350 PAY MODE / Wells Fargo Payment Mg 600 1,200 1,200 1,320 1,320 1,400 1,400 Financial 43,719 43,420 43,420 48,200 48,200 50,285 50,285 AP AUTOMATION - Docusphere 7,890 7,890 7,930 7,930 HR / Payroll / ESS 56,293 58,650 58,650 62,460 62,460 64,830 64,830 utility Billing 78,509 83,830 83,830 86,280 86,280 87,540 87,540 Police Mobiles 25,050 28,450 28,450 31,755 31,755 35,250 35,250 Fire Mobiles 3,953 4,255 4,255 4,470 4,470 4,580 4,580 Police records 67,496 78,605 78,605 93,745 93,745 102,180 102,180 Permits & Inspections 22,017 23,045 23,045 26,800 26,800 27,600 27,600 Code Enforcement /ePermits 3,360 3,360 3,360 3,360 3,360 3,480 3,480 State of MN WAN access 3,960 3,840 3,840 3,840 3,840 4,080 4,080 internet 14,979 16,305 16,305 17,330 17,330 17,850 17,850 Additional services by hour 2,482 2,600 2,600 2,700 2,700 2,800 2,800 System Development 22,906 23,125 23,125 24,500 24,500 25,235 25,235 Public Safety Project Asmt Allocated to other funds Water Sewer (136,500) (143,200) (143,200) (153,335) (153,335) (157,020) (157,020) Liquor (8,225) (8,900) (8,900) (10,415) (10,415) (11,290) (11,290) Ice Arena (2,890) (2,960) (2,960) (3,335) (3,335) (3,960) (3,960) Total 197,709 218,610 215,625 258,015 248,015 263,120 263,120 Total Net of Personnel 197,709 218,610 215,625 258,015 248,015 263,120 263,120 TOTAL EXPENSES $ 197,709 $ 218,610 $ 215,625 $ 258,015 $ 248,015 $ 263,120 $ 263,120 71 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 10 1045 Independent Audit DESCRIPTION OF ACTIVITY This business unit accounts for the General Fund's share of the annual audit cost. Portions of the audit costs are also allocated to the enterprise funds. The City currently contracts with Malloy Montague Karnowski Radosevich and Company P.A. (MMKR) from Minneapolis for the annual audit. In 2013, Request for Proposals were solicited and resulted in a lower audit fee for the audit performed of the 2013 annual financial statements. The current 3 year agreement includes the audit services of the 2014 and 2015 financial statements in 2015, and 2016 respectively. MAJOR OBJECTIVES FOR 2016 Work with the current auditor to address comments received regarding segregation of duties identified in the 2014 audit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Projected Item 2011 2012 2013 2014 2015 Summary Budget Department 10 Independent Audit 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv. 15,160 15,491 13,138 15,800 13,000 13,100 13,600 Repairs & Maint. - - - - - - - Training /Travel /Dues Other Exp. Capital outlay - - - - - - - Total Exp 15,160 15,491 13,138 15,800 13,000 13,100 13,600 Net addition to (use of) 15,160 15,491 13,138 15,800 13,000 13,100 13,600 g eneral revenues 2016 CAPITAL OUTLAY None City of Apple Valley 72 Department Expense Summary Budget Years (2016 -2017) INDEPENDENT AUDIT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6235 - CONSULTANT SERVICES 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 6230 - CONTRACTUAL SERVICES 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 6200 - TOTAL OPERATING COSTS 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 73 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 10: INDEPENDENT AUDIT - 1045 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Audit Fee 15,800 13,000 12,500 13,100 13,100 13,600 13,600 Total 15,800 13,000 12,500 13,100 13,100 13,600 13,600 Total Net of Personnel 15,800 13,000 12,500 13,100 13,100 13,600 13,600 TOTAL EXPENSES $ 15,800 $ 13,000 $ 12,500 $ 13,100 $ 13,100 $ 13,600 $ 13,600 75 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 14 1050 & 1055 Legal Services DESCRIPTION OF ACTIVITY Legal covers the City's activities related to civil matters and criminal prosecution. The City utilizes the services of a private law firm for these services. The firm provides a retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged to defend against lawsuits, to prepare special projects where it is appropriate for the project to potentially pay for the legal expense, and to appeal criminal cases. Additional reimbursable expenses are also charged against this account. MAJOR OBJECTIVES FOR 2016 Provide high quality civil legal counsel and criminal prosecution services. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of criminal cases reviewed n/a 251 261 Number of formal complaints issued n/a 187 195 Number of cases opened 838 872 n/a - past data not readily available Key: • Number of criminal cases reviewed means the number of cases the City forwarded to the City Attorney for review for formal charging. • Number of formal complaint issued means the number of cases reviewed that resulted in a formal complaint charge. • Number of cases opened means a file was opened for any misdemeanor and gross misdemeanor offense. The City Attorney also opens files for petty misdemeanors with court trials. Summary Budget Department 14 Legal Services 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Court Fines 275,838 255,945 234,843 280,000 280,000 270,000 275,400 275,838 255,945 234,843 280,000 280,000 270,000 275,400 Expenditures: Contractual Serv. 478,309 473,863 495,492 484,000 495,800 509,580 523,772 Total Exp 478,309 473,863 495,492 484,000 495,800 509,580 523,772 Net provision to (use of (202,471) (217,918) (260,649) (204,000) (215,800) (239,580) (248,372) general revenues 2015 CAPITAL OUTLAY None City of Apple Valley 76 Department Expense Summary Budget Years (2016 -2017) LEGAL SERVICES 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6105 - SALARIES AND WAGES 0 0 6125 - EMPLOYEE BENEFITS 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 6231 - LEGAL SERVICES 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 6249 - OTHER CONTRACTUAL SERVICES 0 0 0 0 6230 - CONTRACTUAL SERVICES 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 6200 - TOTAL OPERATING COSTS 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 77 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 14: LEGAL SERVICES- 1050 / 1055 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADM ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM 6231 CONSULTANT SERVICES General Legal Retainer ($12,331 per mo) 152,500 156,300 156,600 160,990 160,990 165,820 165,820 Police Legal Retainer ($23,665 per mo) 295,500 303,000 303,600 312,090 312,090 321,453 321,452 General Legal - Nonretainer 26,000 26,500 26,500 26,500 26,500 26,500 26,500 Police Legal - Nonretainer 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 484,000 495,800 496,700 509,580 509,580 523,772 523,772 6249 OTHER CONTRACTUAL SERVICES (reimburseable expenses) General Police Total - - - - - - - Total Net of Personnel 484,000 495,800 496,700 509,580 509,580 523,772 523,772 TOTAL EXPENSES $ 484,000 $ 495,800 $ 496,700 $ 509,580 $ 509,580 $ 523,772 $ 523,772 79 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 15 1100 Community Development DESCRIPTION OF ACTIVITY The Community Development Department is responsible for short and long term community and project based planning, the planning and zoning review process, code compliance, and economic development. The department promotes, evaluates and monitors commercial development and redevelopment, primarily in the established downtown; industrial development in areas of the City guided by the Comprehensive Plan for job creation; housing development with a range of densities; and the evaluation of new approaches to development: mixed use and /or transit oriented development that creates value in live, work, shop and recreate environments. MAJOR OBJECTIVES FOR 2016 • Facilitate planning and development in established and emerging industrial, commercial, mixed use, transit oriented and neighborhood areas. • Facilitate Economic Development Authority (EDA) opportunities to support development; consideration of job development tax increment tools, public /private partnerships, and business assistance as funds are available. • Launch the "Great Neighborhood" program that enhances homes and neighborhood livability. • Foster positive business relationships, outreach, and collaboration. • Facilitate downtown development and redevelopment; priority areas include the southwest and northwest quadrant of CR42 and Cedar Avenue. • Recommend and implement communication strategies that emphasize the Apple Valley brand and attract national and global business development interests. • Review and process subdivision, land use, conditional use, and ordinance modifications and facilitate development opportunities. • Issue economic development updates weekly. • Pursue federal, state, and regional resources and state legislative initiatives to support objectives. • Initiate the 2040 Comprehensive Plan Update. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Actual Projected Projected Item 2013 2014 2014 2015 2016 Land Use Actions 55 60 57 65 60 Comm /Industrial Permits 103 90 114 95 100 Value of Comm /Industrial $24.6 mill $25 mill $17.9 mill $30 mill $25 mill Residential Permits 63 60 71 70 70 Value of Residential $19.3 mill $60 mill $54.3 mill $60 mill $60 mill Closed Sales- Residential 877 900 842 900 900 80 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Community Development Dir. 1 1 1 1 1 City Planner 1 1 1 1 1 Planner 2 2 2 2 2 Department Assistant 1 1 1 1 1 Summary Budget Department 15 Community Development 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES -PLAT 3,650 4,164 6,059 4,000 4,000 8,200 8,400 FEES - SPECIAL USE 1,060 806 416 1,000 1,000 2,430 2,430 FEES - REZONING 3,850 6,814 14,924 4,000 4,000 8,200 8,400 8,560 11,784 21,399 9,000 9,000 18,830 19,230 Expenditures: Salaries & Wages 416,493 429,668 433,921 430,084 440,750 455,145 466,465 Emp. Benefits 115,095 120,757 125,954 126,725 133,670 139,290 143,250 Supplies 1,264 3,311 933 900 900 900 900 Contractual Serv. 44,612 256,870 33,118 38,700 42,200 70,800 90,700 Repairs & Maint. 106 - - 425 425 325 325 Training /Travel /Dues 13,037 17,837 13,748 15,850 17,500 18,750 18,750 Other Exp. 598 446 450 - - - Capital outlay - - - - - Total Exp 591,205 828,889 608,124 612,684 635,445 685,210 720,390 Net addition to (use of (582,645) (817,105) (586,725) (603,684) (626,445) (666,380) (701,160) general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 81 Department Expense Summary Budget Years (2016 -2017) COMMUNITY DEVELOPMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 418,710 428,415 427,075 212,870 475,915 441,205 452,235 452,235 6113 - OVERTIME - REGULAR EMPLOYEES 3,000 3,376 3,000 2,290 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 2,130 339 6123 - SALARY -OTHER 8,374 10,675 10,940 10,940 11,230 11,230 6105 - SALARIES AND WAGES 430,084 433,921 440,750 215,498 489,855 455,145 466,465 466,465 6138 - MEDICARE 6,236 6,122 6,390 3,025 6,600 6,600 6,765 6,765 6139 - FICA 26,388 25,766 26,955 12,934 27,950 27,950 28,455 28,455 6141 - PENSIONS -PERA 31,181 31,361 33,055 16,137 34,135 34,135 34,985 34,985 6142 -WORKERS COMPENSATION 2,581 2,593 2,160 1,188 2,340 2,340 2,640 2,640 6144- LONG -TERM DISABILITY INSURANCE 1,239 1,174 1,210 603 1,245 1,245 1,285 1,285 6145 - MEDICAL INSURANCE 59,100 52,892 63,900 27,064 67,020 67,020 69,120 69,120 6146 - DENTAL INSURANCE 4,246 2,329 6147 - LIFE INSURANCE -BASIC 56 15 6148 - LIFE INSURANCE -SUPP /DEPEND 1,743 737 6125 - EMPLOYEE BENEFITS 126,725 125,954 133,670 64,030 139,290 139,290 143,250 143,250 6100 - TOTAL PERSONNEL SERVICES 556,809 559,875 574,420 279,528 629,145 594,435 609,715 609,715 6210 - OFFICE SUPPLIES 500 512 500 178 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 0 6212 - MOTOR FUELS /OILS 0 0 0 0 6215 - EQUIPMENT -PARTS 0 0 0 0 6229 - GENERAL SUPPLIES 400 421 400 43 400 400 400 400 6205 - SUPPLIES 900 933 900 221 900 900 900 900 6231 - LEGAL SERVICES 0 0 0 671 6235 - CONSULTANT SERVICES 5,500 2,395 5,500 12,615 35,500 35,500 85,500 55,500 6239 - PRINTING 3,200 1,204 3,200 2,007 3,200 3,200 3,200 3,200 6240 - CLEANING SERVICE /GARBAGE 0 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 30,000 29,518 33,500 -415 32,000 32,100 32,000 32,000 6230 - CONTRACTUAL SERVICES 38,700 33,118 42,200 14,878 70,700 70,800 120,700 90,700 6250 - UTILITIES 0 0 6265 - REPAIRS - EQUIPMENT 425 0 425 0 425 325 425 325 6260 - REPAIRS AND MAINTENA 425 0 425 0 425 325 425 325 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 4,900 3,917 4,900 1,642 5,400 5,400 5,400 5,400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 3,000 1,368 3,000 350 3,500 3,500 3,500 3,500 6277 - MILEAGE /AUTO ALLOWANCE 2,150 3,532 3,800 1,552 4,300 4,050 4,300 4,050 6278 - SUBSISTENCE ALLOWANCE 750 0 750 0 750 750 750 750 6280 - DUES & SUBSCRIPTIONS 5,050 4,931 5,050 3,512 5,050 5,050 5,050 5,050 6270 - TRNG/TRAVL /DUES /UNIF 15,850 13,748 17,500 7,056 19,000 18,750 19,000 18,750 6200 - TOTAL OPERATING COSTS 55,875 47,799 61,025 22,156 91,025 90,775 141,025 110,675 6310 - RENTAL EXPENSE 450 495 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 450 495 6300 - TOTAL OTHER EXPENDITURES 450 495 6745 - VERF CHARGES 0 0 0 6701 -TOTAL CAPITAL OUTLAY 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 612,684 608,124 635,445 302,179 720,170 685,210 750,740 720,390 82 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT- 1100 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 418,710 427,075 441,205 441,205 441,205 452,235 452,235 NEW Code / Planner Position 34,710 6111 Salary- Parttime 6113 Salaries - Overtime 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 8,374 10,675 10,945 10,940 10,940 11,230 11,230 6138 Medicare 6,236 6,390 6,600 6,600 6,600 6,765 6,765 6139 FICA 26,388 26,955 27,600 27,950 27,950 28,455 28,455 6141 Pension - PERA 31,181 33, 055 34 ,135 34,135 34,135 34,985 34,985 6142 Work Comp Ins 2,581 2,160 2,340 2,340 2,340 2,640 2,640 6144 Long -term Disability Insurance 1,239 1,210 1,250 1,245 1,245 1,285 1,285 6145 Hospital & Life Insurance 59,100 63,900 67,020 67,020 67,020 69,120 69,120 Total 556,809 574,420 594,095 629,145 594,435 609,715 609,715 6210 OFFICE SUPPLIES Project Folders Misc 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6229 GENERAL SUPPLIES Name Plates, Pins Drafting Supplies 400 400 400 400 400 400 400 Total 400 400 400 400 400 400 400 6235 CONSULTANT SERVICES Co -Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Studies 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Comprehensive Plan 30,000 30,000 80,000 50,000 TOD- Transit Oriented Development Economic Dev. Studies Station area TOD local match (45,000) Total 5,500 5,500 5,500 35,500 35,500 85,500 55,500 6239 PRINTING /PUBLISHING Promotion Printing 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Report Printing (Comp Plan), Business Cards 200 200 200 200 200 200 200 Total 3,200 3,200 3,200 3,200 3,200 3,200 3,200 6240 CLEAN SERVICE /GARBAGE REMOVAL Annual clean -up day Total - - - - - - - 6249 OTHER CONTRACTUAL SERVICES City Promotions - Chamber 5,000 5,000 5,000 5,000 5,100 5,000 5,000 Economic Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000 GIS Support Contract - Dakota County 18,500 18,500 18,500 18,500 18,500 18,500 18,500 Pictometry 3,500 3,500 2,000 2,000 2,000 2,000 ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 30,000 33,500 33,500 32,000 32,100 32,000 32,000 6265 REPAIRS - EQUIPMENT Color Printer Maintenance 175 175 175 175 175 175 175 Misc Repairs (Lectriever) 250 250 250 250 150 250 150 Total 425 425 425 425 325 425 325 6275 SCHOOL/CONF /EXP - LOCAL Planning Staff State Conf / Seminars 3,000 3,000 3,000 3,500 3,500 3,500 3,500 Planning Commission State Conf 600 600 600 600 600 600 600 Rotary Meetings 500 500 500 500 500 500 500 SLUC /EDAM /ULI /Chamber 800 800 800 800 800 800 800 Total 4,900 4,900 4,900 5,400 5,400 5,400 5,400 6276 SCHOOL/CONF /EXP - OTHER LMC - day APA/ULI /IEDC Conf. 2,000 2,000 2,000 2,500 2,500 2,500 2,500 NDC - week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 3,000 3,000 3,000 3,500 3,500 3,500 3,500 6277 MILEAGE ALLOWANCE Mileage Allowance 1,650 3,300 3,300 3,300 3,300 3,300 3,300 Mileage Reimbursement 500 500 500 1,000 750 1,000 750 Total 2,150 3,800 3,800 4,300 4,050 4,300 4,050 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 6280 DUES & SUBSCRIPTIONS APA Dues 2,500 2,500 2,500 2,500 2,500 2,500 2,500 PAS 850 850 850 850 850 850 850 Other (EDAM, ULI, SLUC, IEDC, Rotary) 1,700 1,700 1,700 1,700 1,700 1,700 1,700 Positively MN Total 5,050 5,050 5,050 5,050 5,050 5,050 5,050 Total Net of Personnel 55,875 61,025 61,025 91,025 90,775 141,025 110,675 TOTAL EXPENSES $ 612,684 $ 635,445 $ $ 655,120 $ 720,170 $ 685,210 $ 750,740 $ 720,390 83 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 06 1013 Code Enforcement DESCRIPTION OF ACTIVITY As Apple Valley grows and ages, the developed commercial and residential property requires monitoring and ordinance compliance to remain properly maintained. Code Enforcement is responsible for general property maintenance concerns, notices of violation to property owners, compliance follow -up, abatement of nuisance conditions, and court assisted compliance when needed. Monitoring of waste hauling, outside parking and vehicle storage, and abatement of general nuisance conditions, such as yard storage, noise complaints and noxious weeds are common activities. Complaints and the need for follow -up actions remain in high volume and complexity. The most complex concerns require a case work approach with property owners. The maintenance of the housing stock in 2016 requires vigilance with a concern about deferred maintenance and in some instances hoarding. The number of vacant, foreclosed, or poorly maintained housing is significantly declining. The 2016 budget provides resources to proactively promote housing maintenance in neighborhoods. MAJOR OBJECTIVES FOR 2016 • Respond to complaints, investigate and pursue compliance. • With repeat offenders, facilitate compliance with further legal action, if necessary. • Enforce the housing maintenance code using case work strategies that encourage property owner compliance. • Educate residents to secure voluntary compliance in ordinance requirements: tall grass and weeds, watering restrictions, waste hauling, outside parking and storage of vehicles; outside storage of materials and removal of refuse, exterior and interior maintenance of buildings. • Proactively encourage property maintenance and recommend resources to assist in remodeling and repair through the "Great Neighborhood" program. IMPACT MEASURES / PERFORMANCE INDICATORS (N.R. — not reported) Actual Projected Actual Projected Projected Item 2013 2014 2014 2015 2016 Complaints /Investigations 4,125 4,100 3,838 4,100 4,000 Garbage Can /Trash 487 400 491 400 400 Grass /Weeds /Snow 194 300 366 300 300 Residential AIVAddition /Repair /Roof/ 836 1,200 1696 1,400 1,500 Siding Permits CDA Home Improvement Loans 6 12 6 7 7 Dart's Senior Maint. Assist. 12 12 19 15 20 6, on average, $20,679 per loan instead of more loans at smaller loan amount 84 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Code Compliance Specialist 1 1 1 1 1 Code Enforcement Officer - - - - - Admin Specialist 1 1 1 1 1 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Code Enforcement Officer - 1,040 900 Summary Budget Department 06 Code Enforcement 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Fines - Weed mowing - 2,550 3,700 - 2,000 2,100 2,100 Expenditures Salaries & Wages 105,195 115,967 119,287 140,244 149,035 153,460 157,205 Emp. Benefits 34,722 39,433 41,619 44,612 49,775 48,400 53,422 Supplies 2,873 2,936 2,003 4,720 3,470 3,000 3,000 Contractual Serv. (514) 20,354 4,998 8,590 9,610 12,560 12,560 Repairs & Maint. - - - 250 250 250 250 Training /Travel /Dues 740 514 689 3,700 3,300 3,350 3,350 Other Exp. 34,373 198 - - - - - Capital outlay 10,925 19,147 1,625 2,480 2,540 2,540 Total Exp 177,389 190,327 187,743 203,741 217,920 223,560 232,327 Net addition to (use of) (177,389) (187,777) (184,043) (203,741) (215,920) (221,460) (230,227) general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 85 Department Expense Summary Budget Years (2016 -2017) CODE ENFORCEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 112,320 117,729 117,830 60,639 176,065 126,295 129,460 129,460 6111 -SALARY PART -TIME 20,455 20,970 0 21,500 22,000 22,000 6112 - SALARY - SEASONAL TEMP 0 1,476 6113 - OVERTIME - REGULAR EMPLOYEES 2,500 991 2,500 810 2,500 2,500 2,500 2,500 6121 - INSURANCE CASH BENEFIT 724 339 6122 - COMP REQUEST -157 -302 6123 - SALARY -OTHER 4,969 7,735 3,165 3,165 3,245 3,245 6105 - SALARIES AND WAGES 140,244 119,287 149,035 62,962 181,730 153,460 157,205 157,205 6138 - MEDICARE 2,039 1,701 2,160 895 1,915 1,915 2,280 2,280 6139 - FICA 8,720 7,273 9,240 3,827 8,180 8,180 9,750 9,750 6141 - PENSIONS -PERA 8,503 8,611 11,180 4,586 9,895 9,895 11,790 11,790 6142 -WORKERS COMPENSATION 710 613 745 351 690 690 910 910 6144 - LONG -TERM DISABILITY INSURANCE 340 323 350 172 360 360 432 432 6145 - MEDICAL INSURANCE 24,300 21,076 26,100 10,733 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 1,578 873 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 421 204 6125 - EMPLOYEE BENEFITS 44,612 41,619 49,775 21,648 48,400 48,400 53,422 53,422 6100 - TOTAL PERSONNEL SERVICES 184,856 160,907 198,810 84,610 230,130 201,860 210,627 210,627 6210 - OFFICE SUPPLIES 250 127 100 -65 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 100 0 100 0 100 100 100 100 6212 - MOTOR FUELS /OILS 3,570 1,833 2,670 837 3,200 2,200 3,200 2,200 6215 - EQUIPMENT -PARTS 250 44 250 0 250 250 250 250 6216 - VEHICLES- TIRES /BATTERIES 250 0 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 300 0 100 0 100 100 100 100 6205 - SUPPLIES 4,720 2,003 3,470 772 4,000 3,000 4,000 3,000 6237 - TELEPHONE /PAGERS 1,700 605 1,500 245 1,500 1,500 1,500 1,500 6239 - PRINTING 700 114 400 145 5,200 200 5,200 200 6240 - CLEANING SERVICE /GARBAGE 0 0 6249 - OTHER CONTRACTUAL SERVICES 6,190 4,279 7,710 1,119 25,860 10,860 25,860 10,860 6230 - CONTRACTUAL SERVICES 8,590 4,998 9,610 1,509 32,560 12,560 32,560 12,560 6265 - REPAIRS - EQUIPMENT 250 0 250 36 250 250 250 250 6260 - REPAIRS AND MAINTENA 250 0 250 36 250 250 250 250 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,900 225 250 220 250 250 250 250 6276 - SCHOOLS /CONFERENCES /EXP OTHER 1,000 404 1,000 0 1,000 1,000 1,000 1,000 6277 - MILEAGE /AUTO ALLOWANCE 0 0 1,650 0 1,650 1,650 1,650 1,650 6280 - DUES & SUBSCRIPTIONS 100 60 100 60 150 150 150 150 6281 - UNIFORM /CLOTHING ALLOWANCE 700 0 300 0 300 300 300 300 6270 - TRNG /TRAVL /DUES /UNIF 3,700 689 3,300 280 3,350 3,350 3,350 3,350 6200 - TOTAL OPERATING COSTS 17,260 7,691 16,630 2,596 40,160 19,160 40,160 19,160 6310 - RENTAL EXPENSE 0 0 6333 - GENERAL -CASH DISCOUNTS 0 0 6399 - OTHER CHARGES 0 0 0 0 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 17,527 0 0 6745 - VERF CHARGES 1,625 1,620 2,480 1,035 2,540 2,540 2,540 2,540 City of Apple Valley 86 Department Expense Summary Budget Years (2016 -2017) CODE ENFORCEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6701 - TOTAL CAPITAL OUTLAY 1,625 19,147 2,480 1,035 2,540 2,540 2,540 2,540 6700 - TOTAL CAPITAL OUTLAY 1,625 19,147 2,480 1,035 2,540 2,540 2,540 2,540 6901 - TOTAL DEBT SERVICE 0 0 6900 - TOTAL DEBT SERVICE 0 0 203,741 187,744 217,920 88,241 272,830 223,560 253,327 232,327 87 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 112,320 117,830 126,305 126,295 126,295 129,460 129,460 NEW Code / Planner Position I 49,770 6111 Salary - Part-time 20,455 20,970 21,500 21,500 22,000 22,000 6112 Salary - Seasonal Temp 6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salaries - Other 4,969 7,735 3,160 3,165 3,165 3,245 3,245 6138 Medicare 2,039 2,160 2,225 1,915 1,915 2,280 2,280 6139 FICA 8,720 9,240 9,515 8,180 8,180 9,750 9,750 6141 Pension - PERA 8,503 11,180 11,510 9,895 9,895 11,790 11,790 6142 Work Comp Ins 710 745 805 690 690 910 910 6144 Long -term Disability Insurance 340 350 360 360 360 432 432 6145 Hospital & Life Insurance 24,300 26,100 27,360 27,360 27,360 28,260 28,260 Total 184,856 198,810 205,240 230,130 201,860 210,627 210,627 6210 OFFICE SUPPLIES Miscellaneous 250 100 100 100 100 100 100 Total 250 100 100 100 100 100 100 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6212 MOTOR FUELS /OIL Fuel, oil, etc. for 1 Vehicle 2,670 2,670 2,670 3,200 2,600 3,200 2,600 Vehicle 2 900 (in Muni Bldg) (400) (400) Total 3,570 2,670 2,670 3,200 2,200 3,200 2,200 6215 EQUIPMENT - PARTS Parts for 1 vehicle - Replace 2014 Misc 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6216 TIRES /BATTERIES Tires for 1 vehicle - Replace 2014 Vehicle Replacement 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6229 GENERAL SUPPLIES Code Enforcement Supplies 300 100 100 100 100 100 100 Total 300 100 100 100 100 100 100 6237 TELEPHONE /PAGERS Mobile Phones - Verizon 1,200 1,000 1,000 1,000 1,000 1,000 1,000 Mobile Connections - Nextel Mobile Insp # 2 500 500 500 500 1 500 500 500 Total 1,700 1,500 1,500 1,500 1,500 1,500 1,500 6239 PRINTING /PUBLISHING Bus-cards/ door tags 200 200 200 200 200 200 200 Promotional Plan Book 500 200 200 5,000 5,000 - Total 700 400 400 5,200 200 5,200 200 6249 OTHER CONTRACTUAL SERVICES Software Maintenance -'15 add'I license 5,190 6,710 6,710 9,860 9,860 9,860 9,860 Software/Training/Install Remodeling Advisor 15,000 15,000 Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 6,190 7,710 7,710 25,860 10,860 25,860 10,860 6265 REPAIRS - EQUIPMENT Carwash 150 150 150 150 150 150 150 2nd vehicle 100 100 100 100 100 100 100 Total 250 250 250 250 250 250 250 6275 SCHOOUCONF /EXP - LOCAL Workshops /Online Training 250 250 250 250 250 250 250 Mileage - Allowance 1,650 - - - - - - Total 1,900 250 250 250 250 250 250 6276 SCHOOUCONF /EXP - OTHER Housing /Maintenance Code 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Housing /Maintenance Code Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6277 MILEAGE ALLOWANCE - 1,650 1,650 1,650 1,650 1,650 1,650 Total - 1,650 1,650 1,650 1,650 1,650 1,650 6280 DUES & SUBSCRIPTIONS International Code Council (2) MAHCO (2) 100 100 100 150 150 150 150 American Assoc of Code Enforcement Total 100 100 100 150 150 150 150 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms (1) 500 200 200 200 200 200 200 Inspec. 200 100 100 100 100 100 100 Total 700 300 300 300 300 300 300 88 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6725 CAPITAL OUTLAY - OFFICE EQUIP Miscellaneous Total - - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Charges 1,625 2,480 2,540 2,540 2,540 2,540 2,540 Total 1,625 2,480 2,540 2,540 2,540 2,540 2 Total Net of Personnel 18,885 19,110 19,170 42,700 21,700 42,700 21,700 TOTAL EXPENSES $ 203,741 $ 217,920 $ $ 224,410 $ 272,830 $ 223,560 $ 253,327 $ 232,327 89 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 20 1200 Police DESCRIPTION OF ACTIVITY The Police Department encompasses a number of functions and activities in carrying out the department's objectives. The core functions of the department include; Police Administration, Dispatch, Patrol, Investigations and Records. The department also provides other activities which while not mandated by law assist the department in achieving the overall mission of protecting the community and improving its quality of life through service, education and enforcement. These other "value added services and programs" include; Special Enforcement Team, K -9 program, Community Service Officer Program, Dakota County Special Operations Team, Dakota County Multi- agency Assistance Group (DCMAAG), Dakota County Drug Task Force, Neighborhood Collaboration Officer Program, and a county -wide Electronic Crimes Unit. Following the Police Department budget summary below, is a discussion of the functions and activities of the department. MAJOR OBJECTIVES FOR 2016 The primary objective for 2016 is to continue providing excellent services to our residents and to be mindful of the expectations placed on law enforcement as a result of high profile incidents in our nation. One particular challenge will be meeting the expectation by the citizens that most if not all officers be equipped with some type of body camera. Although this seems to be a somewhat daunting and costly objective, the Apple Valley Police Department has been preparing to replace its now outdated squad video system and adding body cameras may be an add -on to a replacement system. Funding for this product will be obtained from the DWI Forfeiture Fund and the Police Special Projects Fund. By utilizing these sources, an additional funding request in the budget will be avoided. There are also budget adjustments reflected in the 2016 Budget necessary to support a new camera system. These are reflected by an increase to the ongoing service agreement and an increase for monthly cellular phone services. (As research is being done on the replacement video system, it has become clear that many systems require the use of smartphones for transferring data.) 90 The 2016 objectives include: • Maintain adequate preventative patrol of the community and reasonable response times. • Participation in the Dakota County Drug Task Force with one officer assigned full -time to this unit. • Participation in Dakota County Electronic Crimes Unit with one full -time officer assigned to the group. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to traffic safety in neighborhoods utilizing two full -time patrol officers, to the Special Enforcement Team (SET), speed display trailers and Car 54. • Investigate criminal cases in a thorough timely manner. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. • Continue our efforts to maintain quality multi - family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration Ordinance, education of tenants and landlords and marketing the Crime Free Multi- Housing program devoting one patrol officer to this program. • Continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen Citizens Academy, alcohol server training and the retail crime prevention program. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate and continued utilization of bicycle patrol. 91 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 # Calls for Service 39,223 35,000 34,400 36,000 37,000 Traffic Offenses 7,838 6,726 5,557 6,000 6,500 Responses to Accidents 1,059 995 1036 1,000 1,000 Detective Investi ations 568 450 512 520 550 Personnel —Authorized Staffing Levels Position 2011 2012 2013 2014 2015 2016 Chief 1 1 1 1 1 1 Captain 2 2 2 2 2 2 Police Administrative Manager 0 0 0 1 1 1 Department Assistant 1 1 1 0 0 0 Patrol Sergeant 6 6 7 7 7 7 Patrol Officer 24 24 25 25 25 25 K -9 Officer 1 1 1 1 1 1 Special Enforcement Team Officer 2 2 2 2 2 2 School Resource Officer 3 3 3 3 3 3 Community Service Officer 4 4 4 6 4 4 Detective Sergeant 1 1 1 1 1 1 Detective 4 4 4 5 5 5 Drug Task Force Detective 1 1 1 1 1 1 Electronic Crimes Unit Officer 0 0 0 0 1 1 Evidence & Property Technician 1 1 1 1 1 1 NCOP Sergeant 1 1 1 1 1 1 Multi-Family Housing Officer 1 1 1 1 1 1 Retail Crime Officer 1 1 1 1 1 1 Crime Prevention Specialist 1 1 1 1 1 1 Records Unit Supervisor 1 1 1 0 0 0 Lead Records Technician 0 0 0 1 1 1 Records Technicians 6 6 6 5 5 5 Police Records Assistant 1 1 1 1 1 1 Total Sworn Personnel 48 48 50 51 52 52 Total Support Personnel 15 15 15 16 14 14 Volunteer Hours Adopted Adopted Adopted Adopted Proposed 2012 2013 2014 2015 2016 Police Explorers 20 19 19 14 19 Chaplains 5 5 5 5 5 92 Summary Budget Department 20 Police 2011 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: FEES - ACCIDENT REPORT 1,158 450 324 360 1,000 1,000 1,000 1,000 FEES -OTHER PUBLIC SAFETY 13,864 19,407 2,500 21,098 10,000 10,000 10,000 10,200 FEES- DARE,LIASONOFFICER 147,702 148,179 171,170 152,178 150,670 153,700 155,235 158,300 FEES -POST BOARD REIMB CONT. ED 18,179 15,608 15,378 14,803 19,000 19,000 19,000 19,000 REIMBURSE POLICE SPEC DETAIL 45,920 53,351 40,000 42,935 40,000 45,000 46,400 47,300 AID -STATE POLICE 322,628 310,681 333,571 360,490 330,000 330,000 335,000 340,000 GRANTS OTHER 19,989 16,100 34,447 6,293 16,000 22,400 4,400 4,400 569,440 563,776 597,390 598,157 566,670 581,100 571,035 580,200 Expenditures: Salaries & Wages 4,592,031 4,597,768 4,940,240 4,941,530 5,065,645 5,103,075 5,275,700 5,504,340 Emp. Benefits 1,423,909 1,430,413 1,514,184 1,596,842 1,701,718 1,804,555 1,859,905 1,947,070 Supplies 221,030 282,061 264,163 225,716 262,320 259,970 243,721 253,296 Contractual Serv. 1,068,452 963,638 916,572 885,000 886,914 896,780 916,115 917,115 Utilities 490 542 673 536 250 560 560 560 Repairs & Maint. 57,601 70,392 70,840 22,460 37,400 36,755 30,175 30,175 Training /Travel /Dues 119,322 112,475 133,870 173,838 163,217 160,435 158,868 160,058 Other Exp. 161,868 69,723 67,603 69,478 73,418 76,020 31,500 31,500 Capital outlay 97,100 203,662 231,184 215,998 175,600 189,630 196,870 196,870 7,741,803 7,730,674 8,139,329 8,131,398 8,366,482 8,527,780 8,713,414 9,040,984 Net addition to (use of) general (7,172,363) (7,166,898) (7,541,939) (7,533,241) (7,799,812) (7,946,680) (8,142,379) (8,460,784) revenues 2016 CAPITAL OUTLAY The department's vehicle replacements are included in the Vehicle and Equipment Replacement Fund, the annual charge to the Police Department is $196,870 for 2016. ACTIVITIES AND FUNCTIONS The following is a discussion of the activities and functions of the Police Department, including estimated costs for performing each function. All of the costs identified in each activity discussion are included in the department -wide budget above or within other departments, for example the Data Processing Department budget includes the costs for the LOGIS system. 93 POLICE DEPARTMENT BUSINESS UNITS The majority of the police departments in the United States consist of five distinct business units: • Administration • Dispatch • Patrol • I nvestigations • Records These business units encompass the activities that must take place for a police department to exist. They will vary in relation to the size of the department. For example, in a very small police department, serving a small population, the demand for service is less and there may not be an investigation division or a records unit. That does not mean that these duties are not performed, rather it means that patrol officers perform these duties. The administrative unit may consist of a single person, the chief of police, who may also work as a patrol officer. With the demands placed upon a department the size of Apple Valley, a certain level of specialization must take place to ensure that we operate efficiently. Cost Analysis and Assumptions Used This analysis will capture the majority of the costs involved with and allocated to the various business units and programs in the Department. While it is fairly easy to capture salary and benefit costs associated with the various business units and programs, it is more difficult to assign costs such as dispatching fees and technology charges to one specific area. Therefore, you will note costs that are assessed against every employee in the Department. This is due in part to the impact that dispatching, records management, field based reporting, and data connections have on every employee. We have grouped these costs under the heading of technology. Some of the major costs captured in this assessment include, but are not limited to: • Dakota Communication Center Fees • Cellular Communication Charges • Criminal Justice Data Network Fees • Digital Dictation System Fees Police Administration Minnesota law requires that each law enforcement agency have a Chief Law Enforcement Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of Police and is responsible for the operation of the department. In a department the size of Apple Valley, there is usually a command structure between that of Police Chief and Police Sergeant. In the Apple Valley Police Department this command rank is that of Captain. There are two Captains. One is in command of Operations, which includes the Patrol Division and Community Service Officers. The second Captain is in command of Support Services, which includes the Investigation Unit, Records Unit and Neighborhood Collaboration Officer (NCOP) Unit. 94 Police Administration must be responsive to the needs and concerns of the community in the delivery of police services. It is the responsibility of the Police Administration to provide overall direction in the operation of the police department receiving guidance from the Mayor, City Council and City Administrator. Administration is also responsible for budget preparation, internal affairs investigations, developing department policy, making personnel recommendations, preparation of periodic and special reports, department evaluations, community relations, media relations, financial tracking, grant management, department training records and interdepartmental communications. The Police Chief and Captains are on call 24 hours a day and each has a police vehicle assigned to them. The following chart details the command structure of our department as well as our neighboring law enforcement agencies. - City Population Chief Deputy Chief Captain Lieutenant Apple Valley 52,000 1 2 Burnsville 59,028 1 2 Eagan 64,239 1 1 3 Lakeville 57,470 1 1 4 2016 Anticipated Costs — Police Administration Salary and Benefits Chief 163,530 Captains - 2 292,656 Police Administrative Manager 100,464 Uniforms 3,150 Vehicle Costs Capitalization 11,357 Fuel 8,148 Maintenance 2,136 Direct Costs Training 2,702 Technology 60,213 Memberships 2,130 Total $646,486 95 Police Dispatching Services In December of 2007, the City of Apple Valley, along with all of the Dakota County public safety entities, consolidated their public safety dispatch systems into jointly owned dispatch center, the Dakota Communications Center (DCC). Governance of this entity is in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a percentage of the funds needed to operate the center based upon population and the number of Computer Aided Dispatch (CAD) events. DCC Direct Costs Membership Fees 845,114 800 MHz Access 28,483 LOGIS (RMS & Mobile) 104,600 Total $978,197 Patrol Division The Patrol Division is responsible for providing the department's frontline services. This division most often provides our first point of contact with the community and provides most of our services. These core services are those most visible on a daily basis. The Patrol Division contains the largest allocation of manpower and the Division is unlike any other division within the police department because of its visibility and the amount of contact they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours a day, 7 days a week response to citizen - initiated calls for service, in addition to officer - initiated activity. The authorized strength of the Patrol Division is 7 Sergeants and 25 Officers. During 2014, the Patrol Division was responsible for handling over 34,000 calls for police service. The patrol officers are the first line of defense against those who represent a threat to public safety. They are highly trained professionals, who at times must unselfishly place themselves at risk in order to protect the community. Patrol Division Outcome Measures Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests 2015* 10,616 62 345 1661 424 2014 34,400 152 1,036 5,557 1,096 2013 35,215 160 995 6,726 1,307 2012 39,223 145 1,059 7,838 1,962 2011 39,130 220 1,065 8,981 1,896 2010 37,410 192 1,041 7,468 1,985 2009 41,049 228 1,066 9,353 2,137 *Through 4 -30 -15 96 Overtime Hours We endeavor to keep overtime costs at a minimum within the department. We closely monitor overtime to minimize our costs. It is department policy not to utilize overtime to backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall below our established minimum staffing levels to ensure continuity of service. It is important to note that under the labor agreements and the personnel ordinance, employees, with the exception of the Chief of Police and Captains, have the option of selecting compensatory hours in lieu of overtime pay for hours worked. Some aspects of overtime are administratively uncontrollable. Examples include mandatory court appearances outside of normal work hours, patrol shift extensions due to arrests, or high call for service volumes. The historical overtime record for all hourly sworn personnel is depicted in the accompanying table. Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay 2015 1,665 331 65,192 55,711 2014 4150 811 152,735 129,000 2013 4,149 714 160,962 108,684 2012 3,689 844 129,780 108,441 2011 3,370 726 98,819 115,826 *2015 through 5 -29 -15 2016 Anticipated Costs — Patrol Division Salary and Benefits Sergeants (7) 925,435 Officers (25) 2,676,440 Uniforms (32) 33,600 Vehicle Costs Capitalization 121,152 Fuel 86,912 Maintenance 22,784 Direct Costs Training 26,816 Technology 481,696 General Supplies & Equipment 61,568 Total $4,436,403 97 Detective Unit All but the smallest police departments in the United States have a specialized unit that conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that are handled by uniformed patrol officers. They have received specialized training in areas such as: • Homicide Investigation • Fraud • Internet Crimes Against Children • Sexual Assault • Child Abuse and Neglect • Robbery • Interview and Interrogation • Surveillance In addition to conducting criminal investigations, this unit is also responsible for: • Liquor License background investigations. • Massage Business /Therapist License background investigations. • Pre- employment investigations on potential city employees. • Solicitor permit background investigations. • Coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • Conducting community education in such areas as Internet Safety. Detective Unit Outcome Measures Year Total Cases Cases per Detective 2015* 362 72 2014 512 102 2013 450 113 2012 568 142 2011 603 151 2010 498 125 * As of 5/31/15 98 2016 Anticipated Costs - Investigations Unit Salary and Benefits Sergeants (1) 132,204 Detectives (5) 587,496 Property Room Clerk 40,957 Uniforms (6) 6,300 Vehicle Costs Capitalization 22,716 Fuel 16,296 Maintenance 4,272 Direct Costs Training 5,028 Technology 90,318 General Supplies & Equipment 11,544 Total $917,131 Records Unit The police department's role in the criminal justice system is to conduct investigative inquiries and gather facts. Every police department must document information that is obtained during investigations. This information must be maintained, searchable, and retrievable. The vast majority of the information and data created and stored by our agency is considered public data. As such, this data must be retrieved and released to the public upon demand. It is the responsibility of the records unit to process, retain, retrieve and forward this information. The unit is responsible for data entry concerning missing and wanted persons, stolen vehicles, stolen property and a host of other things that must be entered into the state and federal criminal information systems. These systems are highly controlled and monitored by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal Apprehension. The data entries are closely monitored for accuracy, and we are subject to an annual audit which not only verifies the accuracy of each entry but also verifies our policies, procedures and practices that provide for the overall security of the system. Records Unit Outcome Measures Year Incident Data Practices Permits to Criminal History Reports Requests Purchase Entries Processed Processed Processed Firearms 2014 7,114 3111 419 1,609 2013 7,624 2,930 564 1,676 2012 7,932 3,488 591 1,482 2011 8,432 2,233 395 1,391 2010 8,927 1,938 370 1,642 2009 8,778 1,627 420 1,816 2008 9,806 1,708 389 2,268 The Records Unit consists of a Lead Records Technician, five Records Technicians and one part -time Records Clerk. 99 2016 Anticipated Costs — Records Unit Salary and Benefits Lead Records Technician (1) 81,910 Records Technicians (5) 397,696 Records Clerk — Part -time (1) 15,610 Uniforms 3,000 Direct Costs Training 1,500 Technology 105,371 Specialized Equipment 2,250 Total $607,337 VALUE ADDED SERVICES AND PROGRAMS This section of our analysis addresses the "value added services" delivered by the police department. These services are not mandated by law, but they assist the department in achieving the overall mission of protecting our community and improving its quality of life through service, education and enforcement. It is important to note that if these programs were eliminated only a portion of their costs would result in a budgetary savings for the City of Apple Valley. For example, if you eliminate the School Resource Officer program, the department would still need to be adequately staffed to handle the requests for police services that come from the students and staff in the various school district facilities located in our community. Value Added Services and Programs — Patrol Division Special Enforcement Team Program Program Purpose The Special Enforcement Team (SET) has been in existence since it was authorized by the City Council in 2001. At the time of its inception, the focus of SET was traffic law enforcement. This was accomplished through concentrated traffic enforcement in problem areas in our community. These problem areas were identified primarily through citizen complaints and areas with the highest accident rates. Since that time, the duties of SET have been greatly expanded. SET is responsible for conducting registration verification of predatory offenders living in our community. Predatory offender registration is a requirement under Minnesota Statutes for individuals who have committed violent crimes and have been discharged from correctional facilities. Under the authority granted in Minnesota Statutes, the department is required to verify the status of these individuals through home visits, updating their employment, contact, and other biographical information. SET also has responsibility for the service of arrest warrants issued by the District Court and state mandated compliance audits for the sale of alcohol and tobacco to minors. 100 The Patrol Division as a whole could absorb all of the duties currently assigned to the SET. However, if you were to eliminate this program and reassign these duties, it would place additional time constraints on the patrol officers who are responsible for responding to the immediate calls for service from the public. Additionally, because of the current staffing levels and calls for service demands facing our patrol officers, the level of traffic law enforcement in the community would be reduced. Special Enforcement Team Outcome Measures Year Citations Predatory Offenders Tobacco Sales Alcohol Sales Issued Monitored Compliance Audits Compliance ( Quarterly) Audits 2014 818 48 128 176 2013 1,314 42 128 172 2012 2025 63 120 166 2011 1677 41 90 167 2010 1229 72 116 168 2016 Anticipated Costs — Special Enforcement Team Program Salary and Benefits Officers (2) 214,115 Uniforms 2,100 Vehicle Costs Capitalization 7,572 Fuel 5,432 Maintenance 1,424 Direct Costs Training 1,676 Technology 30,106 Total $262,425 Police K -9 Program Program Purpose The safety of the public and police officers is the primary reason for having a K -9 team in our department. Since 2005, our department has been fielding one dog and its officer /handler. This program is assigned to the Patrol Division. Police departments utilize dogs because of their keen sense of smell that allows them to locate suspects who are hiding. Police dogs are valuable when it comes to searching large buildings due to the speed and thoroughness at which they function. Simply stated, police dogs are a force multiplier that can do the job better and more efficiently than a police officer can do on foot. 101 Assisting officers to detect crime, including illicit drugs, and locate and apprehend criminals, is part of keeping our community safe. As such, it is in keeping with the department's mission. Conducting K -9 demonstrations is part of the continuous job of building a positive relationship between the police and the public, educating the public, and improving quality of life within the community. As a part of the overall evaluation of the K -9 program, we need to ascertain if there is another government unit that should be performing this function or if this function should be contracted out to the private sector. Conducting searches for suspects and fugitives and making arrests are the duties of law enforcement. There are private entities that do have specially trained dogs available to assist police departments. Some examples include search and rescue dogs and cadaver dogs. These dogs are available upon request on a fee or free basis and may be utilized, but the dog handlers are prohibited by state statute from practicing law enforcement without a license. Other law enforcement agencies could provide K -9 services to our department. In fact, they typically do if our K -9 team is not on duty. There is no requirement that a police department have a K -9 team. K -9 Team Staffing Comparisons City K -9 Teams Apple Valley 1 Burnsville 2 Eagan 2 Lakeville 2 2016 Anticipated Costs — K -9 Program Salary and Benefits: Officer 111,865 Uniforms 1,050 Vehicle Costs: Capitalization 3,786 Fuel 2,716 Maintenance 712 Direct Costs: Food 2,450 Memberships 80 Specialized Equipment 500 Training 838 Technology 15,053 Veterinary Care 3,000 Total $142,050 102 Dakota County Special Operations Team (SOT) Program Purpose The Dakota County Special Operations Team ( DCSOT) is a cooperative effort of public safety agencies in Dakota County. This team was developed as a part of our nation's response to the 9 -11 terrorist attacks that occurred in 2001. The majority of the funding for the formation of the team was obtained through federal grants. The governing entity for the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC). The DCSOT is comprised of firefighters and police officers from various public safety agencies in Dakota County. The members of the DCSOT are highly trained individuals that specialize in various response scenarios that are considered high risk but have a low frequency of occurrence. Some examples of the types of responses the DCSOT is trained for include hazardous materials response, weapons of mass destruction response, technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or the specialized skills they possess. The membership assigned to the DCSOT as of June 1, 2015 by public safety agency and discipline is depicted below: Agency Fire Police Apple Valley 2 1 Burnsville 4 1 Dakota County Sheriff N/A 0 Eagan 3 1 Farmington 2 1 Hastings 4 0 Inver Grove Heights 3 0 Lakeville 3 1 Mendota Heights 0 0 Rosemount 3 1 South Metro Fire 4 0 South Saint Paul N/A 0 West Saint Paul N/A 0 Total Membership 28 6 The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task Force One (MN -TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN -TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. 103 DCSOT Incident Responses during 2014: • January — Assist Eagan Fire with hazardous material. • February- Assist Burnsville PD and Fire with suspected explosive device, phone consult. • March - Hazardous Materials leak at Flint Hills refinery. • April- Assist MN BCA and DCSO with a crime scene /dead body. • June - Assist South Metro Fire with a chemical spill, phone consult. • June - Assist Eagan Fire with hazardous materials leak at a carwash. • June- Assist Eagan PD and Eagan Fire with search for a suspect that ran into a confined space (under a freeway). • August- Assist Lakeville Fire with an unknown chemical found in a mailbox. • August- Assist DCSO with hazardous materials issue, phone consult. • October - Assist Lakeville Fire with transformer leak, phone consult. • November - Assist Burnsville PD and Fire with two mobile methamphetamine labs. One had already blown up and injured two people. 2016 Anticipated Costs — Dakota County Domestic Preparedness Committee (DCDPC) & Dakota County Special Operations Team (SOT) Salary and Benefits Officer — Training Time (232 Hrs.)* 13,324 Officer — Overtime 1,034 Direct Costs Memberships 15,410 Total $29,768 * The costs depicted here represent the "lost opportunity" costs associated with this activity. Detective Sean McKnight is assigned to the DCSOT. He attends 160 hours of training to minimally maintain his current levels of certification for the team. He attends this training during his normally scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do not backfill these hours. Dakota County Multi Agency Assistance Group (DCMAAG) Program Purpose The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police tactical team, which is commonly referred to as a Special Weapons and Tactics Team (SWAT). This team was developed to respond to high risk but low frequency incidents that occur throughout Dakota County. The DCMAAG team responds to approximately 15 incidents per year. These incidents include barricaded suspects, hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions. Our department contributes three officers and three sergeants to the team. Our personnel undergo intensive specialized training to become members of the team. The team trains a minimum of 160 hours annually to maintain their skills. 104 Every law enforcement agency in Dakota County, with the exception of Burnsville and Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their own SWAT team to handle response situations in their communities. The DCMAAG team is comprised of 38 officers from its member agencies and three tactical paramedics from Health East. DCMAAG Team Personnel Agency Tactical Officers Crisis Negotiators Tactical Paramedics Apple Valley 5 2 0 Dakota County Sheriff 7 2 0 Farmington 2 1 0 Hastings 2 1 0 Health East 0 0 3 Inver Grove Heights 1 0 0 Lakeville 3 4 0 Mendota Heights 1 0 0 Rosemount 1 0 0 South Saint Paul 3 1 0 West Saint Paul 2 0 0 Total Membership 27 11 3 DCMAAG Team Response Data Location 2014 2013 2012 2011 2010 2009 Apple Valley 4 5 2 1 2 2 Burnsville 0 2 0 0 0 2 Dakota County 0 2 2 0 1 0 Eagan 0 0 1 0 0 2 Farmington 1 1 0 1 0 0 Hastings 1 2 0 3 1 1 Inver Grove Heights 1 2 1 1 0 4 Lakeville 0 2 2 1 0 1 Mendota Heights 1 0 0 1 0 1 Northfield 0 0 1 0 0 0 Rosemount 1 1 1 1 0 0 South Saint Paul 2 1 2 2 2 2 Washington County 0 0 0 1 0 0 West Saint Paul 1 0 4 1 1 2 Woodbury 0 0 1 0 0 0 Total Responses 13 18 17 13 7 17 It should be noted that during 2014 a partial team deployment occurred eight times when the Bearcat armored vehicle was sent to assist with incidents throughout the service area. As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if there is another government unit that should be performing this function or if this function be contracted out to the private sector. Because the very nature of the types of incidents the DCMAAG Team responds to involve law enforcement activities, these activities cannot be outsourced to the private sector. 105 2016 Anticipated Costs — DCMAAG Team Salary and Benefits Tactical Negotiator - Training Time* 7,351 Tactical Negotiator - Overtime 5,515 Tactical Officer - Training Time* 62,655 Tactical Officer - Overtime 14,054 Uniforms 1,000 Direct Costs Ammunition & Supplies 6,600 Memberships 8,300 Training 3,400 Total $108,875 *The costs depicted here represent the "lost opportunity" costs associated with this activity. In total, the Officers assigned to the DCMAAG Team spend 1,070 hours in training on an annual basis. They attend this training during their normally scheduled work week. We do not backfill these hours and as such, the normal work activity they would be engaged in is lost. Value Added Services and Programs — Support Services Division Dakota County Drug Task Force Program Purpose Since 1988, Dakota County law enforcement agencies have effectively addressed illegal drug activity through a multi - jurisdictional task force model. From 1988 through 1999, two multi - jurisdictional drug task forces operated in Dakota County: South Metro Drug Task Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and the East Metro Drug Task Force merged to create the Dakota County Drug Task Force ( DCDTF), which is the primary agency assigned to investigate illegal drug activity in Dakota County and surrounding areas. Since the establishment of the DCDTF, Dakota County's population has grown and population demographics have changed. The growth and change in population, in combination with ever changing trends in illegal drug activity, such as the rise of methamphetamine, has resulted in a significant increase in drug and drug related crimes throughout the county. Dakota County, like many counties throughout our nation, is not immune from illegal drug activity and its negative effects. The following chart represents the increasing activity the DCDTF has been involved in. In Dakota County, in the last five years, law enforcement authorities have arrested over 3,300 individuals directly involved in the illegal manufacture, distribution, or possession of drugs such as cocaine, marijuana, methamphetamine, and ecstasy. 106 DCDTF Activity Incident Type 2014 2013 2012 2011 2010 Arrests 697 638 737 706 591 Search Warrants Executed 166 185 207 226 161 Cash Seizures $228,771 $190,351 $315,697 $318,023 $295,125 Vehicles Seized 13 13 13 22 23 Firearms Seized 88 65 85 54 21 Amphetamine 330.5 2,206 239 367 19 Cocaine (pounds) 3.04 6.61 2.44 .49 1.17 Ecstasy (doses) 6 2,459.50 503 340 525 Heroin (grams) 552 1,341.17 445.49 21.52 39 Metham hetamine (pounds) 15.68 34.10 8.29 25.20 2.87 Marijuana (pounds) 189.41 183.06 302.16 656.27 118.7 Marijuana Plants 439 1,033 1,492 831 1,776 Oxycodone /Oxycontin (doses) 323 71.75 132.5 195.5 34 In recent years, police investigations have attributed several homicides, assaults, robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The extent of the presence of drugs in Dakota County is further evidenced by the fact that in the last five years, investigating officers have reported seizing over 13 pounds of cocaine, 2,400 grams of heroin, 1,500 pounds of marijuana, 86 pounds of methamphetamine, and 3,830 dosage units of ecstasy in Dakota County. Illegal drug activity in Dakota County is often connected to international drug traffickers. According to reports by the United States Department of Justice Drug Enforcement Administration, the majority of cocaine, marijuana and methamphetamine distributed in Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers. Once in Minnesota, these drugs are sold and distributed to local street gangs and independent dealers who operate and distribute the drugs in their local communities. Prior to the establishment of multi - jurisdictional drug task forces, individual police agencies in Dakota County were each responsible for drug investigations in their respective jurisdictions. Police agencies with limited and broader public safety responsibilities were slow to adapt to ever changing illegal drug trends and activities. Most of the investigation units ranged from one to seven detectives, many of whom had little, if any, expertise to effectively engage in proactive drug investigations. Valuable intelligence data was not collected, preserved, or shared with neighboring agencies. Cross - jurisdictional drug cases were often referred to an agency with sufficient resources to conduct follow -up investigations. When cases were passed among agencies, delays often resulted which in turn reduced the likelihood of a successful outcome. Consequently, most drug investigations and enforcement was limited to cases involving the incidental discovery of drugs when officers or detectives were involved in other types of investigations. Little, if any, proactive follow up investigations were conducted to identify the source of the drugs or the extent of involvement the suspect had in other illegal drug activity. 107 The Dakota County Drug Task Force is comprised of law enforcement officers from the following agencies: Apple Valley Police Department Lakeville Police Department Burnsville Police Department Mendota Heights Police Department Dakota County Sheriff Office Rosemount Police Department Eagan Police Department Savage Police Department Farmington Police Department South St. Paul Police Department Hastings Police Department West St. Paul Police Department Inver Grove Heights Police Department 2016 Anticipated Costs — Dakota County Drug Task Force Salary and Benefits: Detective (1) 117,499 Over -time Pay (Average) 14,645 Uniforms 1,050 Vehicle Costs: Lease 3,600 Fuel 2,716 Maintenance 712 Direct Costs: Training 838 Technology 15,053 Total $156,113 Dakota County Electronic Crimes Unit Program Purpose Beginning with the development of the first computers, technology has become an increasingly important part of our lives and as technology has evolved, so has its role in criminal activities. With the development of the internet and the exponential increase in the power of electronic devices both desktop and handheld, technological devices have become one of the premier focal points of any serious investigation. As the importance of proper examination of technological devices has become increasingly important it has become apparent that simply purchasing software to occasionally mirror hard - drives is a totally inadequate approach. Developing highly trained examiners and continually updating forensic capabilities is now the expectation from the citizenry, prosecutors, and courts. Developing this capability within each police agency is impractical and can be cost prohibitive. Based on the successes of cooperative efforts experienced by the law enforcement community in Dakota County with such groups as the Multi- Agency Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations Team, and the Dakota Communications Center, a collaborative approach has been adopted. 108 A pilot program has been implemented and the Dakota County Electronic Crimes Unit (ECU) began operating in January of 2015. Although the program is new, the results have been excellent with previously existing case backlogs now eliminated and outstanding field support on major cases now being the norm. The ECU reported over 60 cases had been submitted by 6 -9 -15. Of those cases, 25 were Apple Valley cases. 2016 Anticipated Costs - Technology Crimes Task Force Salary and Benefits: Detective (1) 117,499 Over -time Pay (Average) 14,645 Uniforms 1,050 Vehicle Costs: Capitalization 3,786 Fuel 2,716 Maintenance 712 Direct Costs: Training 838 Technology 15,053 Total $156,299 Neighborhood Collaboration Officer Program (NCOP) Program Purpose The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to increase the department's efforts in the area of problem- oriented policing. Problem - oriented policing is an approach to policing in which we conduct a careful examination of crime issues that are occurring in our community in hopes of discovering a new and more effective strategy for dealing with the issues. Problem- oriented policing places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other public agencies, the community and the private sector when their involvement has the potential for significantly contributing to the reduction of crime and quality of life issues. NCOP has responsibility for the following activities: • Partnering with 102 organized neighborhood watch groups • Monitoring 1,564 residential rental properties • Citizen's Police Academy • Teen Police Academy • Child Passenger Safety Program • Safety Camp • Business Watch NCOP is staffed by: • One Sergeant who supervises the program. • One Officer assigned to multi - family housing issues. 109 • One Officer assigned to retail crime issues. • One civilian Crime Prevention Specialist. The NCOP Sergeant also has supervisory responsibilities for the SRO program. As a part of the overall evaluation of NCOP, we need to ascertain if there is another government unit that should be performing this function or if it could be contracted out to the private sector. Because NCOP is entrusted with developing strategies that target not only problem properties but problem chronic offenders, they were charged by the City Council to coordinate and create a unified and collaborative effort on the part of the city departments (police, fire, code enforcement, building inspection, community development and prosecution) to address these issues. The efforts of the NCOP unit in reducing crime in multi - family and rental housing, educating landlords and tenants, making our schools safe and communicating crime prevention information to our citizens and businesses is in keeping with the department mission of protecting our community and preserving quality of life. 2016 Anticipated Costs — Neighborhood Collaboration Officer Program (NCOP) Salary and Benefits Sergeant 132,205 Retail Crime Officer 107,058 Multi- Housing Officer 107,058 Crime Prevention Specialist 95,243 Uniforms (3) 3,150 Vehicle Costs Capitalization 11,358 Fuel 8,148 Maintenance 2,136 Direct Costs Crime Prevention Meeting Supplies 1,600 Crime Prevention Promotional Materials 8,950 Memberships 310 Training 3,514 Technology 62,212 Total $542,942 110 School Resource Officer Program Program Purpose This program assigns police officers to the role of a School Resource Officer (SRO). The SRO works at the various schools in our community in partnership with ISD 196 during the academic year. They are present in the schools to provide for the safety and security needs of the students and staff. We currently have three SROs partnering with ISD 196: One SRO is assigned to the three middle schools in our community (Falcon Ridge Middle School, Scott Highlands Middle School, and Valley Middle School) which have a combined student enrollment of 3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one SRO at Eastview High School with a student enrollment of approximately 2,200. The three SROs have the potential of interacting with over 7,000 students on a daily basis. The SROs do much more than provide for the security and protection of the students and staff in our schools. The SROs play a significant role in intervening in home situations that are less than ideal and assisting students that are in crisis. They also play an educational role teaching students about the criminal justice system, drug abuse, self- respect, the safe operation of motor vehicles and build a relationship between the police and youth of our community. The duties of the SROs include: • Addressing crime and disorder problems affecting and occurring in or around middle and high schools. • Developing and expanding crime prevention efforts for students. • Educating students in crime prevention and personal safety. • Educating students in the area of conflict resolution. • Assisting school staff in the identification of physical changes in the environment that may reduce crime in or around schools. • Assisting school staff in developing school policies as they relate to crime and recommending procedural changes. As a part of the overall evaluation of the SRO program, we need to ascertain if there is another government unit that should be performing this function or if it can be contracted out to the private sector. In some areas of the United States, school districts have established their own police departments. Examples include: • Clark County School District Police Department in the Las Vegas Metropolitan Area • San Diego School District Police in San Diego, California • Los Angeles School District Police Department in the Los Angeles Metropolitan Area Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state to create their own police departments. ISD 196 does provide funding for counselors, social workers and psychologists who work directly with students. They also have staff members that assist with school security. The 111 SROs fulfill a unique role in that they have one foot in the community, performing traditional police work, and the other foot in the schools, emphasizing safety and serving as a role model for the students. We do not believe that the private sector could be as effective in this role. Minnesota has experienced violent incidents in schools in the past. Sometimes they have resulted in deaths. The SRO is first and foremost an armed police officer who is charged with protecting the students and staff. School Resource Officer Incidents Investigated Academic Year Apple Valley High School Eastview High School Middle Schools 2014 — 2015* 227 223 251 2013-2014 203 254 263 2012 -2013 267 339 313 2011 -2012 223 247 228 2010 -2011 279 315 220 2009 -2010 391 358 262 *This statistic does not include the 53 calls for service handled by the SROs at the School of Environmental Studies and the Alternative Learning Center. 2016 Anticipated Costs — School Resource Officer Program Salary and Benefits Officers (3) 352,498 Uniforms 3,150 Vehicle Costs Capitalization 11,358 Fuel 8,148 Maintenance 2,136 Direct Costs Training 2,514 Technology 45,159 Revenue ISD 196 Reimbursement (155,237) Total 269,726 City of Apple Valley 112 Department Expense Summary Budget Years (2016 -2017) POLICE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 4,502,629 4,582,018 4,552,865 2,293,476 4,697,235 4,697,235 4,976,285 4,976,285 6111 - SALARY PART -TIME 24,495 37,516 25,275 18,582 39,035 39,035 40,010 40,010 6112 - SALARY - SEASONAL TEMP 0 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 180,000 282,991 180,000 144,277 184,500 184,500 184,500 184,500 6114 - OVERTIME PART -TIME EMPLOYEES 0 324 0 345 6117 - HOLIDAY PAY 250,563 150,622 186,520 36,100 124,475 124,475 131,470 131,470 6121 - INSURANCE CASH BENEFIT 0 19,843 0 8,820 6122 - COMP REQUEST 0 - 131,784 0 - 68,210 6123 - SALARY -OTHER 107,958 158,415 230,455 230,455 172,075 172,075 6105 - SALARIES AND WAGES 5,065,645 4,941,530 5,103,075 2,433,390 5,275,700 5,275,700 5,504,340 5,504,340 6138 - MEDICARE 70,864 66,002 73,995 32,911 74,865 74,865 78,140 78,140 6139 - FICA 34,616 31,965 38,905 15,891 33,440 33,440 34,280 34,280 6141 - PENSIONS -PERA 730,530 707,752 782,280 366,698 791,690 791,690 827,550 827,550 6142 - WORKERS COMPENSATION 129,211 129,181 123,215 64,701 133,500 133,500 153,455 153,455 6144 - LONG -TERM DISABILITY INSURANCE 14,097 11,958 13,960 6,193 13,890 13,890 15,025 15,025 6145 - MEDICAL INSURANCE 722,400 585,888 772,200 308,869 812,520 812,520 838,620 838,620 6146 - DENTAL INSURANCE 0 48,170 0 25,963 6147 - LIFE INSURANCE -BASIC 0 615 0 166 6148 - LIFE INSURANCE -SUPP /DEPEND 0 15,310 0 7,188 6125 - EMPLOYEE BENEFITS 1,701,718 1,596,842 1,804,555 828,579 1,859,905 1,859,905 1,947,070 1,947,070 6100 - TOTAL PERSONNEL SERVICES 6,767,363 6,538,372 6,907,630 3,261,969 7,135,605 7,135,605 7,451,410 7,451,410 6210 - OFFICE SUPPLIES 8,300 7,220 8,300 5,069 8,400 8,400 8,400 8,400 6211 - SMALL TOOLS & EQUIPMENT 29,220 22,388 29,420 12,683 19,920 19,920 20,420 20,420 6212 - MOTOR FUELS /OILS 141,200 120,444 141,200 47,747 141,251 121,251 149,076 129,076 6215 - EQUIPMENT -PARTS 20,000 19,766 19,000 5,286 19,000 19,000 20,000 20,000 6216 - VEHICLES- TIRES /BATTERIES 14,000 5,138 14,000 2,247 14,000 14,000 14,000 14,000 6229 - GENERAL SUPPLIES 49,600 50,760 48,050 27,394 61,150 61,150 61,400 61,400 6205 - SUPPLIES 262,320 225,716 259,970 100,425 263,721 243,721 273,296 253,296 6235 - CONSULTANT SERVICES 12,500 13,033 8,500 4,078 6,500 6,500 7,500 7,500 6237 - TELEPHONE /PAGERS 31,370 31,342 36,370 14,883 50,050 50,050 50,050 50,050 6238 - POSTAGE /UPS /FEDEX 400 456 300 0 300 300 300 300 6239 - PRINTING 6,950 4,538 6,950 1,651 6,550 5,550 6,550 5,550 6240 - CLEANING SERVICE /GARBAGE 1,000 1,052 1,000 566 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 834,694 834,580 843,660 535,225 852,715 852,715 852,715 852,715 6230 - CONTRACTUAL SERVICES 886,914 885,000 896,780 556,403 917,115 916,115 918,115 917,115 6255 - UTILITIES - ELECTRIC 250 536 560 493 560 560 560 560 6250 - UTILITIES 250 536 560 493 560 560 560 560 6265 - REPAIRS - EQUIPMENT 37,400 22,460 36,755 11,972 34,175 30,175 34,175 30,175 6260 - REPAIRS AND MAINTENA 37,400 22,460 36,755 11,972 34,175 30,175 34,175 30,175 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 46,300 34,245 36,300 10,556 31,850 31,850 31,850 31,850 6276 - SCHOOLS /CONFERENCES /EXP OTHER 6,600 28,293 9,830 9,557 15,590 15,590 15,780 15,780 6277 - MILEAGE /AUTO ALLOWANCE 0 0 0 117 6278 - SUBSISTENCE ALLOWANCE 0 25 0 0 6279 - EDUCATION ASSISTANCE 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 39,592 30,808 41,855 17,823 42,328 38,328 42,328 38,328 6281 - UNIFORM /CLOTHING ALLOWANCE 70,725 80,468 72,450 53,169 73,100 73,100 74,100 74,100 6270 - TRNG /TRAVL /DUES /UNIF 163,217 173,838 160,435 91,222 162,868 158,868 164,058 160,058 City of Apple Valley 113 Department Expense Summary Budget Years (2016 -2017) POLICE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 1,350,101 1,307,550 1,354,500 760,515 1,378,439 1,349,439 1,390,204 1,361,204 6310 - RENTAL EXPENSE 60,818 62,852 64,920 8,171 22,400 22,400 22,400 22,400 6321 - CASH OVER/SHORT 0 -46 0 0 6330 - SALES /USE TAX 17 0 6333 - GENERAL -CASH DISCOUNTS 0 -96 0 -40 6349 - LATE FEES /FINANCE CHARGES 0 5 0 0 6399 - OTHER CHARGES 12,600 6,746 11,100 842 11,100 9,100 11,100 9,100 6301 - OTHER EXPENDITURES 73,418 69,478 76,020 8,973 33,500 31,500 33,500 31,500 6300 - TOTAL OTHER EXPENDITURES 73,418 69,478 76,020 8,973 33,500 31,500 33,500 31,500 6501 - TAXABLE/NON- TAXABLE MISC RESAL 0 0 6500 - TOTAL LIQUOR EXPENDITURES 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 4,544 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 1,681 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 34,178 0 12,000 6745 - VERF CHARGES 175,600 175,596 189,630 80,923 196,870 196,870 196,870 196,870 6701 - TOTAL CAPITAL OUTLAY 175,600 215,998 189,630 92,923 196,870 196,870 196,870 196,870 6700 - TOTAL CAPITAL OUTLAY 175,600 215,998 189,630 92,923 196,870 196,870 196,870 196,870 8,366,482 8,131,398 8,527,780 4,124,380 8,744,414 8,713,414 9,071,984 9,040,984 114 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND REVENUES: 4250 Accident reports 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 4259 Other Public Safety fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,200 4259 Drug Task Force - - - 4259 ISD 196 Fees (SRO program) 152,176 153,700 153,700 155,235 155,235 155,235 155,235 158,300 4259 Post Board Training Reimbursement - 19,000 - 19,000 19,000 5345 Police Special Detail (extra duty) 40,000 45,000 45,000 46,400 46,400 46,400 46,400 47,300 4140 State Aid - Police PERA aid 330,000 330,000 330,000 330,000 330,000 330,000 335,000 340,000 4150 Grants, Dakota County Traffic Safety (Safe & Sc 18,000 18,000 18,000 18,000 18,000 18,000 USDOJ and MN Ballastic Vest Reimbursement 7,700 4,400 4,400 3,300 3,300 3,300 4,400 4,400 TOTAL REVENUES 558,876 581,100 562,100 563,935 563,935 563,935 571,035 580,200 SALARIES 6110 Regular Employees 4,502,629 4,552,865 4,552,865 4,751,400 4,697,235 4,697,235 4,976,285 4,976,285 Holiday/invest Stipend/Master Pat 250,563 186,520 186,520 200,430 124,475 124,475 131,470 131,470 6111 Salary- Part-time 24,495 25,275 25,275 25,905 39,035 39,035 40,010 40,010 6112 Salary- Seasonal Temp - - - 6113 Overtime - Regular 180,000 180,000 180,000 180,000 184,500 184,500 184,500 184,500 6123 Salaries - Other 107,958 158,415 158,415 156,180 230,455 230,455 172,075 172,075 6138 Medicare 70,864 73,995 73,995 77,050 74,865 74,865 78,140 78,140 6139 FICA 34,616 38,905 38,905 39,920 33,440 33,440 34,280 34,280 6141 Pension - PERA 730,530 782,280 782,280 815,020 791,690 791,690 827,550 827,550 6142 Work Comp Ins 129,211 123,215 123,215 130,785 133,500 133,500 153,455 153,455 6144 Long -term Disability Insurance 14,097 13,960 13,960 14,615 13,890 13,890 15,025 15,025 6145 Hospital & Life Insurance 722,400 772,200 772,200 809,760 812,520 812,520 838,620 838,620 Total 6,767,363 6,907,630 6,907,630 7,201,065 7,135,605 7,135,605 7,451,410 7,451,410 6210 OFFICE SUPPLIES Paper & Supplies 7,000 7,000 6,200 7,000 7,000 7,000 7,000 7,000 Ticket Writer Paper 1,300 1,300 1,000 1,400 1,400 1,400 1,400 1,400 Total 8,300 8,300 7,200 8,400 8,400 8,400 8,400 8,400 6211 SMALL TOOL & EQUIPMENT AED Units 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 Chemical Aerosol Replacement 1,000 1,000 970 1,000 1,000 1,000 1,000 1,000 Clerical Headset Replacements 250 250 250 250 250 250 250 250 Data Master Mouthpieces 500 500 500 500 500 500 500 500 Equipment Counsoles - - - - - Evidence Bar Code Scanner - - - Fire Extinguishers/Car Door Openers 2,800 2,000 2,000 2,000 - - 500 500 Forensic Computer Supplies 750 750 750 750 750 750 750 750 Investigation Supplies 6,500 6,500 6,500 7,000 Move to 6229 Move to 6229 K -9 Equipment 500 500 500 500 500 500 500 500 Light Bars and Control Heads - - - - - Patrol Supplies 3,000 3,000 3,000 3,500 Move to 6229 Move to 6229 Portable Breath Testers 2,120 2,120 2,000 2,120 2,120 2,120 2,120 2,120 Prisoner Transport Seats - - - - - Push Bumpers - - - - - Radar Units 8,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Side Vehicle Lighting Systems - - - - - Siren Speakers - - Tasers 3,600 5,600 5,600 5,600 7,600 7,600 7,600 7,600 Trunk Equipment Mounting Trays - - - - - Vehicle Partitions Weapon Mounting Systems - Sales Tax Savings (2,000) Total 29,220 29,420 29,270 30,420 19,920 19,920 20,420 20,420 6212 MOTOR FUELS /OILS Gas 138,800 138,800 120,000 141,576 138,776 118,775 146,576 126,576 Oil 2,400 2,400 2,400 2,400 2,475 2,475 2,500 2,500 Total 141,200 141,200 122,400 143,976 141,251 121,250 149,076 129,076 6215 EQUIPMENT - PARTS Batteries (Laptop, AA, AAA, C, D) 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Bike Parts 750 750 750 750 750 750 750 750 Gun Parts Replacement 1,000 1,000 1,000 1,000 1,000 1,000 1,500 1,500 Patrol /Inv /Admin Vehicles 14,000 13,000 12,000 13,000 13,000 13,000 13,500 13,500 Squad License Plates 250 250 250 250 250 250 250 250 Total 20,000 19,000 18,000 19,000 19,000 19,000 20,000 20,000 6216 EQUIPMENT - TIRES /BATTERIES Patrol /Inv /Admin Vehicles 14,000 14,000 10,000 14,000 14,000 14,000 14,000 14,000 Total 14,000 14,000 10,000 14,000 14,000 14,000 14,000 14,000 115 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES 12 Gauge Less Lethal Ammo 1,000 1,000 1,000 1,100 1,100 1,100 1,100 1,100 AED Batteries/Pads - 3,000 3,000 3,000 3,000 Ammunition 17,000 17,500 17,500 18,000 18,000 18,000 18,000 18,000 Canine Supplies & Food 6,000 2,450 2,450 2,450 2,450 2,450 2,450 2,450 Cell Phone Batteries/Supplies 350 350 100 350 350 350 350 350 Coffee / Water / Meeting Supplies 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Crime Prevention Meeting Supplies 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Crime Prevention Promotional Materials 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Detention Supplies 500 500 500 500 500 500 500 500 First Aid Supplies 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Flares 250 250 250 250 350 350 500 500 Flex Cuffs 100 100 100 100 100 100 100 100 Hearing Protectors 100 100 100 100 - - 100 100 Investigation Supplies - 6,500 6,500 6,500 6,500 MAAG Supplies 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 Narcotic Field Testing Kits 450 450 450 450 450 450 450 450 Photo Supplies - - - - - Patrol Supplies - 3,000 3,000 3,000 3,000 Shooting Glasses 150 150 150 150 150 150 150 150 Targets/Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Taser Cartridges/Batteries 3,250 3,250 3,250 3,250 3,250 3,250 3,250 3,250 Overall reduction to history Sales Tax Savings (1,500) Total 49,600 48,050 47,800 48,650 61,150 61,150 61,400 61,400 6235 CONSULTANT SERVICES Canine Vet Services 5,000 3,000 2,500 3,000 3,000 3,000 3,000 3,000 Computer Consulting Services - - Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 500 Master Patrol Fitness Testing - - Pre- employment Medicals & Psychologicals 7,000 5,000 4,500 5,000 3,000 3,000 4,000 4,000 Total 12,500 8,500 7,000 8,500 6,500 6,500 7,500 7,500 6237 TELEPHONEIPAGERS Cellular Phone Services 13,600 18,600 18,600 18,600 33,000 33,000 33,000 33,000 Cellular Phone Service - Drug Task Force 720 720 720 720 - - Frontier Phone Lines 250 250 250 250 250 250 250 250 Verizon LTE 4G Wireless Services 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Telephone Language Translation Service 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Total 31,370 36,370 36,370 36,370 50,050 50,050 50,050 50,050 6238 POSTAGE /UPS /FEDEX UPS Expense 400 300 300 300 300 300 1 300 300 Total 400 300 300 300 300 300 300 300 6239 PRINTING /PUBLISHING Annual Report 500 500 500 500 100 100 100 100 Business Cards 1,500 1,500 1,250 1,500 1,500 1,500 1,500 1,500 Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Evidence Labels and Bar Codes 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Forms/Stationery/Envelopes 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Misc Printing 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Night to Unite Yard Signs 950 950 950 950 950 950 950 950 Trend Reduction 1 (1,000) (1,000) Total 1 6,950 6,950 6,700 6,950 6,550 5,550 6,550 5,550 6240 C. SERVICE /GARBAGE REMOVAL Blanket Cleaning - - Shredding Service 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES DCC Debt Service - - 911 fund balance applied equally over next 5 years 1 (76,400) (79,400) (79,400) (79,400) (79,400) (79,400) (79,400) (79,400) DCC Fees (General & Capital Projects) 903,394 915,360 915,360 924,514 924,514 924,514 924,514 924,514 DCC REBATE credit applied 2010 to 2012 - - - - - - - Background Investigation Fees 4,000 4,000 4,000 4,000 2,000 2,000 2,000 2,000 Consolidated Lead Evaluation and Reporting 1,200 1,200 1,200 1,200 3,101 3,101 3,101 3,101 Evidentiary Impound & Tow Fees 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Film Processing - - - - - - Total 834,694 843,660 843,660 852,814 852,715 852,715 1 852,715 852,715 6255 UTILITIES - ELECTRIC Dakota Electric and Excel Energy 550 960 960 960 960 960 960 960 Reimbursement from Eagan PD for Range (300) (400) (400) (400) (400) (400) (400) (400) Total 250 560 560 560 560 560 560 560 116 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT * = Service Contract Booking Photo Imaging Maintenance 500 520 520 535 535 535 535 535 Digital Dictation 5,050 4,305 4,305 4,435 4,435 4,435 4,435 4,435 ** Konica Copiers Maintenance 1,650 1,650 1,650 1,700 2,400 2,400 2,400 2,400 L -3 Digital ICV /Body Cam Server Maint 4,200 2,465 2,465 2,465 5,000 5,000 5,000 5,000 Motorola Radio Extended Warranty 4,215 4,215 4,215 4,215 4,300 4,300 4,300 4,300 Quetel Software Maintenance 3,000 3,800 3,800 3,925 3,000 3,000 3,000 3,000 ** Ricoh Copier Maintenance 300 300 300 300 - - - - AED Maintenance /Repairs/Pads 3,000 3,000 3,000 3,000 Move to 6229 Move to 6229 Bike Service - - - - - - - - Car Washes 4,000 4,000 3,000 4,000 4,000 4,000 4,000 4,000 L -3 Digital ICV /Body Cam Repairs 4,500 4,500 4,500 4,500 - - - - Canine Visual Pro Software 75 75 75 75 LOGIS Mobiles Support Maintenance 25,049 28,450 28,450 33,570 31,753 31,753 31,753 31,753 LOGIS Support is included in Data Processing (25,049) (28,450) (28,450) (33,570) (31,753) (31,753) (31,753) (31,753) LOGIS RMS Support Maintenance 67,496 78,607 78,607 92,756 96,744 96,744 96,744 96,744 LOGIS RMS is included in Data Processing (67,496) (78,607) (78,607) (92,756) (96,744) (96,744) (96,744) (96,744) Misc. Small Equipment Repairs 1,000 1,000 1,000 1,000 1,780 1,780 3,430 3,430 Radar Recertifications 1,500 - - 1,650 1,650 1,650 - - Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Squad Car- Not in House 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Squad Graphics - Repair - - - - - - - - Vehicle Refitting - - - - - Sales Tax Savings (2,515) Trend Reduction (4,000) (4,000) Total 37,400 36,755 35,755 38,725 34,175 30,175 34,175 30,175 6275 SCHOOL /CONF /EXP - LOCAL Canine Training School 12,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Canine Training School -Out of 2013 savings Chaplains Training 500 500 500 500 500 500 500 500 Child Safety Seat - - - - - - CrisislnterventionTraining - - - - 1,000 1,000 1,000 1,000 Explorer Training /Meeting Expense 100 100 100 100 100 100 100 100 IACP Conference 3,300 3,500 3,500 3,500 Move to 6276 Move to 6276 - - Meal Expense Reimbursement Training /Court 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 MILO Training - SCALE Facility - - - - - - MN Chiefs of Police Executive Training InstitUtE 1,900 1,950 1,950 2,000 Move to 6276 Move to 6276 - - Municipals - - - - - - Program Sharing Conference - - - - - - Rotary Meetings 500 500 500 500 500 500 500 500 Specialty Schools - - - - - - SpecializedTraining - Crime Prevention/NCOP 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training- Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - SRO 900 900 900 900 900 900 900 900 Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Staff Development Training State Mandated Training 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Overall reduction due to history Total 46,300 36,300 36,300 36,350 31,850 31,850 31,850 31,850 6276 SCHOOL/CONF /EXP - OTHER Can -Am Narcotics Conference 350 400 400 400 430 430 450 450 Crime Prevention Training /CPTED - - - - - IACP Conference 4,330 4,330 4,500 4,500 Juvenile Officers Institute 750 750 685 750 750 750 750 750 K -9 Drug Certification - 180 180 180 180 180 180 180 FBI NA NW Chapter Training Conference 1,000 1,000 1,000 1,000 MAAG - Annual Training Exercise 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 MN Chiefs of Police Executive Training Institute 2,000 2,000 2,000 2,000 National Explorer Conference 1,000 1,000 1,000 1,000 Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Operations Training Assn- Conference 1,200 1,200 1,200 1,200 1,600 1,600 1,600 1,600 FBI National Academy - 3,000 3,000 Total 6,600 9,830 9,765 6,830 15,590 15,590 15,780 15,780 6279 EDUCATION ASSISTANCE Tuition Reimbursement. - Total I - - - - 117 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS Association of Training Officers of MN 200 200 200 200 200 200 200 200 Crime Prevention Officers Association 180 180 180 180 180 180 180 180 Criminal Code /Law Books 50 50 50 50 50 50 50 50 Dakota County Chiefs of Police Association 500 700 700 700 600 600 600 600 DC 800 MHz Access Fee 26,970 27,600 27,600 28,520 28,483 28,485 28,483 28,483 Explorer Re- charter 250 250 250 250 250 250 250 250 International Association of Chiefs of Police 400 400 300 400 450 450 450 450 MAAG Dues 8,300 8,300 8,300 8,300 8,300 8,300 8,300 8,300 Misc. Books & Publications 500 500 460 500 500 500 500 500 MN Chiefs of Police Association 402 580 450 580 580 580 580 580 MN Law Enforcement Explorers Association 60 75 75 75 75 75 75 75 MN Multi- Housing Assn. Coalition 130 130 130 130 130 130 130 130 National FBI Academy Association /LEEDA 100 350 170 350 350 350 350 350 Police License Renewals ($90 each) 1,170 2,160 2,160 1,800 1,800 1,800 1,800 1,800 Rotary Dues 200 200 200 200 200 200 200 200 Tri- County Investigators Association 100 100 100 100 100 100 100 100 U.S. Police Canine Association 80 80 80 80 80 80 80 80 Trend Reduction (4,000) (4,000) Total 39,592 41,855 41,405 42,415 42,328 38,330 42,328 38,328 6281 UNIFORM /CLOTHING ALLOWANCE Awards /Plaques /Commendation Medals 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Bike Uniforms 1,000 1,000 750 1,000 1,000 1,000 1,000 1,000 Chaplain/Volunteer Program Clothing 500 500 500 500 500 500 500 500 MAAG 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Patches /Badges 3,000 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Records Personnel Uniforms 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Replacement Ballastic Vests 7,700 4,400 4,400 3,300 4,000 4,000 5,000 5,000 Sworn Officers 49,025 53,550 53,550 54,600 54,600 54,600 54,600 54,600 Sworn Officers New Hires 2,000 3,000 5,882 2,000 3,000 3,000 3,000 3,000 Uniforms & Badges, Explorer Program 500 500 500 500 500 500 500 500 Total 70,725 72,450 75,082 71,400 73,100 73,100 74,100 74,100 6310 RENTAL EXPENSE CJDN Connection Fees -BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 5,760 5,760 CJDN Connection Fees -BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 5,040 5,040 CJDN Connection Fees -BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 CJIIN 37,193 41,120 41,120 Tri Tech Tri Tech Tri Tech Tri Tech Tri Tech Konica Minolta Copier Leases 8,025 8,200 8,200 8,200 6,800 6,800 6,800 6,800 Vehicle Lease (Drug Task Force) 3,600 3,600 3,600 3,600 3,600 3,600 1 3,600 3,600 Total 60,818 64,920 64,920 23,800 22,400 22,400 22,400 22,400 6399 OTHER CHARGES Blood Tests 3,000 1,500 1,000 1,500 1,500 1,500 1,500 1,500 Outdoor Range Maintenance /Repairs 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Scale Calibration Maintenance 500 500 650 500 500 500 500 500 Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Trend Reduction (2,000) (2,000) Total 12,600 11,100 10,750 11,100 11,100 9,100 1 11,100 9,100 6730 CAPITAL OUTLAY - VEHICLES Sedans (Admin.) 54,000 Squad Cars 112,000 Van (Detectives) Total - 166,000 6740 CAPITAL OUTLAY - OTHER ITEMS AR -15 Squad Rifle Replacements 23,000 (Trade in Value) (1,800) Out of 12013 Savings (21,200) Briefing room chairs Cabinet Door Replacement Project Desk Chairs - 3 Evidence Inventory & Control Software Lobby furniture (out of'14 savings) Total - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Charges 175,600 189,630 189,630 196,870 196,870 196,870 196,870 196,870 Total 175,600 189,630 189,630 196,870 196,870 196,870 196,870 196,870 Total Net of Personnel 1,599,119 1,620,150 1,759,867 1,598,430 1,608,809 1,577,810 1,620,574 1,589,574 TOTAL EXPENSES $ 8,366,482 $ 8,527,780 $ 8,667,497 8,799,495 8,744,414 8,713,414 9,071,984 9,040,984 TOTAL REVENUES (from Above) : $ 558,876 $ 581,100 $ 562,100 563,935 563,935 563,935 571,035 580,200 NET ADDITION TO (USE OF) GENERAL REV $ (7,807,606) $ (7,946,680) $ (8,105,397) (8,235,560) (8,180,479) (8,149,479) $ (8,500,949) $ (8,460,784) 119 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 21 1290 Civil Defense DESCRIPTION OF ACTIVITY Civil Defense The City Council designates an Emergency Management Director. The Police Chief serves in this capacity. Duties include maintenance of the nine outdoor warning sirens, insuring that the Emergency Operations Center is properly equipped, updating and coordinating the periodic exercising the City's Emergency Operations Plan. The Police Chief works closely with the Fire Chief and the Dakota County Emergency Operations Director in coordinating Civil Defense activities. MAJOR OBJECTIVES FOR 2016 Continue ongoing maintenance on outdoor warning sirens including monitoring and replacement of DC power supply (batteries) as needed. Members of the Apple Valley Police Department supervisory team will continue to receive training in the National Incident Management System (NIMS) by attending the various NIMS courses provided by the Dakota County Domestic Preparedness Committee. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Proposed Item 2012 2013 2014 2015 2016 Number of Warning Sirens 9 9 9 9 9 Summary Budget Department 21 Civil Defense 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Expenditures: Supplies 1,007 1,089 1,046 2,000 1,000 2,000 2,000 Contractual Serv. 10,888 12,946 15,439 15,410 14,410 16,410 16,410 Utilities 589 589 549 650 675 675 675 Repairs & Maint. 566 2,672 517 3,000 1,000 3,000 1,000 Training /Travel /Dues - - - 500 100 500 500 Capital outlay - - - - - - - Total Exp 13,050 17,296 17,551 21,560 17,185 22,585 20,585 Net addition to (use of) (13,050) (17,296) (17,551) (21,560) (17,185) (22,585) (20,585) general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 120 Department Expense Summary Budget Years (2016 -2017) CIVIL DEFENSE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6105 - SALARIES AND WAGES 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 6211 -SMALL TOOLS & EQUIPMENT 2,000 30 1,000 120 2,000 2,000 2,000 2,000 6215 - EQUIPMENT -PARTS 624 574 6216 - VEHICLES- TIRES /BATTERIES 0 0 6229 - GENERAL SUPPLIES 392 0 6205 - SUPPLIES 2,000 1,046 1,000 694 2,000 2,000 2,000 2,000 6238 - POSTAGE /UPS /FEDEX 29 0 6249 - OTHER CONTRACTUAL SERVICES 15,410 15,410 14,410 15,410 15,410 16,410 15,410 16,410 6230 - CONTRACTUAL SERVICES 15,410 15,439 14,410 15,410 15,410 16,410 15,410 16,410 6255 - UTILITIES - ELECTRIC 650 549 675 184 675 675 675 675 6250 - UTILITIES 650 549 675 184 675 675 675 675 6265 - REPAIRS - EQUIPMENT 3,000 517 1,000 0 3,000 3,000 3,000 1,000 6260 - REPAIRS AND MAINTENA 3,000 517 1,000 0 3,000 3,000 3,000 1,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 400 0 100 0 400 400 400 400 6280 - DUES & SUBSCRIPTIONS 100 0 0 0 100 100 100 100 6270 - TRNG /TRAVL /DUES /UNIF 500 0 100 0 500 500 500 500 6200 - TOTAL OPERATING COSTS 21,560 17,550 17,185 16,287 21,585 22,585 21,585 20,585 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6701 -TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 21,560 17,550 17,185 16,287 21,585 22,585 21,585 20,585 121 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 21: CIVIL DEFENSE - 1290 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6211 SMALL TOOL & EQUIPMENT Siren Maint Supplies 1,000 500 500 500 1,000 1,000 1,000 1,000 Avian Flu Supplies 1,000 500 500 500 1,000 1,000 1,000 1,000 Total 2,000 1,000 1,000 1,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES DCDPC Annual Dues 15,410 14,410 14,410 14,410 15,410 16,410 15,410 16,410 Total 15,410 14,410 14,410 14,410 15,410 16,410 15,410 16,410 6255 UTILITIES - ELECTRIC Dakota Electric - Excel Energy 650 675 675 675 675 675 675 675 Total 650 675 675 675 675 675 675 675 6265 REPAIRS - EQUIPMENT Routine Maintenance 3,000 1,000 1,000 1,000 3,000 3,000 3,000 1,000 Trend Reduction Total 3,000 1,000 1,000 1,000 3,000 3,000 3,000 1,000 6275 SCHOOLICONF /EXP - LOCAL Exercise Expenses 400 100 - 100 400 400 400 400 Total 400 100 100 400 400 400 400 6276 SCHOOLICONF /EXP - OTHER Total - - - - - - - 6280 DUES & SUBSCRIPTIONS AM EM 100 100 100 100 100 Total 100 100 100 100 100 6740 CAPITAL OUTLAY - OTHER ITEMS Siren Radio Replacement Total - - - - - Total Net of Personnel 21,560 17,185 17,085 17,185 21,585 22,585 21,585 20,585 TOTAL EXPENSES $ 21,560 $ 17,185 $ 17,085 $ 17,185 $ 21,585 $ 22,585 $ 21,585 $ 20,585 122 090 Goe* 00464 41666 eas Apple Valley Notes: 123 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 22 1295 Comm Sery Offic CSO DESCRIPTION OF ACTIVITY Community Service Officer A Community Service Officer (CSO) provides support in crime prevention, investigation, and response where full police powers are unnecessary and assists police officers in upholding law and order. CSOs work under the supervision of a patrol sergeant. They perform duties that don't require the level of training or expertise of a police officer, thereby freeing the officer to engage in activities that do require their attention. The duties of the CSOs include: • Fingerprinting citizens applying for certain licenses from state agencies or adoption. • Assisting patrol officers in performing traffic control, such as accident scene traffic control, special events control, and other similar situations. • Assisting officers in requesting and ensuring vehicle tows are completed at accident scenes and other arrest situations where a vehicle is involved. • Assisting in booking prisoners at the police station. • Handling dog bite calls, animal at large calls and injured animal calls. • Opening locked car doors for citizens. • Delivering City Council agenda packets. • Delivering the City Hall mail to the post office each day. • Deploying the radar display speed trailers as well as "Car 54 ". • Enforcing certain ordinance violations including selected parking violations. • Maintaining department supplies and equipment. • Shuttling squad cars back and forth from the police station to mechanics at CMF. • Transporting evidence to and from the Minnesota Bureau of Criminal Apprehension for analysis. • Monitoring winter sidewalk snow shoveling complaints. MAJOR OBJECTIVES FOR 2015 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Animal Licenses Sold 599 524 503 510 510 124 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 CSO 2.8 2.8 2.8 2.8 2.8 Temporary Status Personnel Schedule - Hours Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 CSO (Additional time) 1356 1381 1381 1381 1381 Summary Budget Department 22 Comm Sery Offic (CSO) 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES - Animal Pickup 4,763 5,295 7,000 7,000 7,000 7,000 7,100 LICENSE -Dog (pub.safety) 5,828 5,017 5,000 5,000 5,000 5,200 5,300 10,591 10,312 12,000 12,000 12,000 12,200 12,400 Expenditures: Salaries & Wages 47,899 62,244 63,291 97,716 71,015 72,870 76,215 Emp. Benefits 6,962 9,347 9,288 17,373 12,620 13,050 13,860 Supplies 6,960 11,290 7,950 6,825 6,970 6,625 7,125 Contractual Serv. 7,997 5,980 5,329 7,950 7,700 6,700 6,700 Repairs & Maint. - - - Training /Travel /Dues 504 2,500 1,419 2,500 2,600 2,600 3,500 Other Exp. - - - Capital outlay - - - 70,321 91,361 87,277 132,364 100,905 101,845 107,400 Net addition to (use of) 70,321 91,361 87,277 132,364 100,905 101,845 107,400 general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 125 Department Expense Summary Budget Years (2016 -2017) COMM SERV OFFIC (CSO) 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 0 0 0 0 6111 - SALARY PART -TIME 94,192 60,296 68,810 33,939 70,625 70,625 74,200 74,200 6112 - SALARY - SEASONAL TEMP 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 2,994 680 6123 - SALARY -OTHER 3,524 2,205 2,245 2,245 2,015 2,015 6105 - SALARIES AND WAGES 97,716 63,291 71,015 34,619 72,870 72,870 76,215 76,215 6138 - MEDICARE 1,417 918 1,030 502 1,055 1,055 1,105 1,105 6139 - FICA 6,058 3,924 4,400 2,146 4,520 4,520 4,725 4,725 6141 - PENSIONS -PERA 7,084 2,649 5,325 1,821 5,465 5,465 5,715 5,715 6142 -WORKERS COMPENSATION 2,814 1,797 1,865 1,015 2,010 2,010 2,315 2,315 6125 - EMPLOYEE BENEFITS 17,373 9,288 12,620 5,485 13,050 13,050 13,860 13,860 6100 - TOTAL PERSONNEL SERVICES 115,089 72,578 83,635 40,103 85,920 85,920 90,075 90,075 6211 -SMALL TOOLS & EQUIPMENT 500 358 300 0 300 300 300 300 6212 - MOTOR FUELS /OILS 5,250 7,453 5,595 3,836 5,250 5,250 5,750 5,750 6216 - VEHICLES- TIRES /BATTERIES 750 0 750 0 750 750 750 750 6229 - GENERAL SUPPLIES 325 138 325 0 325 325 325 325 6205- SUPPLIES 6,825 7,950 6,970 3,836 6,625 6,625 7,125 7,125 6235 - CONSULTANT SERVICES 0 0 6239 - PRINTING 500 0 250 0 250 250 250 250 6249 - OTHER CONTRACTUAL SERVICES 7,450 5,329 7,450 1,454 7,450 6,450 7,450 6,450 6230 - CONTRACTUAL SERVICES 7,950 5,329 7,700 1,454 7,700 6,700 7,700 6,700 6260 - REPAIRS AND MAINTENA 0 0 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 500 0 500 0 500 500 500 500 6281 - UNIFORM /CLOTHING ALLOWANCE 2,000 1,419 2,100 75 2,100 2,100 3,000 3,000 6270 - TRNG /TRAVL /DUES /UNIF 2,500 1,419 2,600 75 2,600 2,600 3,500 3,500 6200 - TOTAL OPERATING COSTS 17,275 14,697 17,270 5,365 16,925 15,925 18,325 17,325 6333 - GENERAL -CASH DISCOUNTS 0 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 132,364 87,276 100,905 45,467 102,845 101,845 108,400 107,400 CITY OF APPLE VALLEY 2016 BUDGET 126 ACCOUNT DETAIL DEPT 22: COMM SERV OFFIC (CSO) - 1295 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 6111 Salary - Part-time 94,192 68,810 68,810 70,625 70,625 70,625 74,200 74,200 6112 Salary- Seasonal Temp 6123 Salary - Other 3,524 2,205 2,205 2,245 2,245 2,245 2,015 2,015 6138 Medicare 1,417 1,030 1,030 1,055 1,055 1,055 1,105 1,105 6139 FICA 6,058 4,400 4,400 4,520 4,520 4,520 4,725 4,725 6141 PERA 7,084 5,325 5,325 5,465 5,465 5,465 5,715 5,715 6142 Work Comp 2,814 1,865 1,865 2,010 2,010 2,010 2,315 2,315 Total 115,089 83,635 83,635 85,920 85,920 85,920 90,075 90,075 6211 SMALL TOOL & EQUIPMENT Cages, Traps, Repellent, Gloves 500 300 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 300 6212 MOTOR FUELS /OILS Gas 5,000 5,345 5,000 5,000 5,000 5,000 5,500 5,500 Oil 250 250 250 250 250 250 250 250 Total 5,250 5,595 5,250 5,250 5,250 5,250 5,750 5,750 6216 EQUIPMENT - TIRES /BATTERIES Animal Control Trucks 750 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 750 6229 GENERAL SUPPLIES Dog Licenses 175 175 175 175 175 175 175 175 Dog Nooses /Misc Supplies 150 150 150 150 150 150 150 150 Total 325 325 325 325 325 325 325 325 6239 PRINTING /PUBLISHING Printing 500 250 - 250 250 250 250 250 Total 500 250 - 250 250 250 250 250 6249 OTHER CONTRACTUAL SERVICES Palomino Pet Hospital 7,450 7,450 7,450 7,450 7,450 6,450 7,450 6,450 Boarding Fees Recapture Credit Wildlife Trapping Service Total 7,450 7,450 7,450 7,450 7,450 6,450 7,450 6,450 6275 SCHOOL/CONF /EXP - LOCAL Total 500 500 - 500 500 500 500 500 6281 UNIFORM /CLOTHING ALLOWANCE Community Service Officer Uniforms 2,000 2,100 2,100 2,100 2,100 2,100 3,000 3,000 Total 2,000 2,100 2,100 2,100 2,100 2,100 3,000 3,000 Total Net of Personnel I 17,275 17,270 16,925 16,925 15,925 18,325 17,325 TOTAL EXPENSES 132,364 100,905 99,810 102,845 102,845 101,845 108,400 107,400 127 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 23 1300 Fire Department DESCRIPTION OF ACTIVITY The mission of the Apple Valley Fire Department is to reduce the loss of life and property by providing fire suppression, rescue services, non - emergency services, and fire and life safety education to the public. This is accomplished by training for and providing pre - emergency planning, fire protection, rescue, emergency medical services, hazardous materials response, natural or manmade disaster response, and emergency support when needed during other community crisis. Our priorities are life safety, property conservation, and environmental protection. These are achieved through our vision to be an innovative, effective, and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services, and quality fire and safety education. We strive to offer the best available education and training to our firefighters, in preparation of meeting the needs and expectations of our citizens and visitors. Our training programs allow firefighters to receive classroom and practical education that is compliant with the National Fire Protection Association (NFPA), the Federal Emergency Management Agency's (FEMA) National Incident Management System (NIMS), and the Insurance Services Office, Inc. (ISO). By striving for the goal of meeting nationally recognized standards of these agencies, the Apple Valley Fire Department is able to provide consistent, systematic, and proactive response to emergent and other public safety needs. We also participate in coordinated county -wide training and response which provide optimum use of resources and personnel across inter- and intra- jurisdictional organizations, should the need arise. Our goal of ensuring our residential and business communities meet all City Ordinances and Minnesota State Fire Codes is met through our fire prevention program. Fire prevention activities provide multiple fire and life safety educational and training opportunities to the residents, businesses, and visitors of our city. Scheduled fire inspections of new and existing commercial and multi - family properties provide additional and effective safety. MAJOR OBJECTIVES FOR 2016 • Incorporate into the Vehicle and Equipment Replacement Fund (VERF) large capital reoccurring firefighting equipment purchases (Self- Contained Breathing Apparatus, Thermal Imagers, Hydraulic Rescue Tools, and 800 MHz Radios). • Begin three year replacement program for VHF fire pagers. • Install security cameras at all three fire stations. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Fire /Rescue /EMS Calls 1,417 1,454 1,412 1,427 Response Times 7.00 avg 6.50 avg 6.50 avg 6.00 avg 6.00 avg (minutes) Fire Inspections 659 596 685 700 Firefighter Training 6,430 7,512 7,832 7,800 Hours Fire Safety Education 49 50 55 52 Programs 128 Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Fire Chief 1 1 1 1 1 Fire Deputy 1 1 1 Chief /Training Officer Fire Marshal 1 1 1 1 1 Fire Inspector 1 1 1 1 1 Department 1.44 1.44 1.44 1 1 Assistant Part -Time Status Personnel Schedule In Hours Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Paid -on -Call 29,868 31,030 29,488 27,847 24,347 Firefighters (74) Firefighter 910 (Included 1,562 1,456 1,450 Clerical Above) Assistant (PT) Custodian PT 1,040 1,040 1,040 - - Summary Budget Department 23 Fire 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenues: Lease Allina Space -Fire Station #1 30,588 34,051 34,368 30,600 34,000 35,000 35,700 Grants and Other Revenue - 57,203 178,014 125,500 73,650 4,400 30,588 91,254 212,382 156,100 107,650 39,400 35,700 Expenditures: Salaries & Wages 752,286 782,127 850,951 881,299 924,610 902,065 925,545 Employee Benefits 159,016 130,029 164,124 204,288 225,980 246,270 258,730 Supplies & Equipment 155,949 135,256 97,521 99,584 125,625 121,017 114,271 Contractual Services 64,038 68,637 82,497 63,863 72,155 89,230 79,543 Utilities 32,301 33,394 39,557 32,158 38,050 37,200 38,015 Repairs & Maintenance 83,434 70,222 106,492 72,516 90,315 114,711 117,732 Training /Travel /Dues 90,742 87,413 92,798 90,499 89,390 87,701 90,335 Other Expenses 2,357 2,259 2,778 2,500 2,500 2,500 2,500 Vehicle Replacement Charge (VERF) - - 271,309 279,800 286,300 292,100 Capital Outlay 77,182 183,393 271,308 - - - Total Expenditures 1,417,305 1,492,730 1,708,026 1,718,016 1,848,425 1,886,994 1,918,771 Net addition (use) of general (1,386,717) (1,401,476) (1,495,644) (1,561,916) (1,740,775) (1,847,594) (1,883,071) revenues 2015 CAPITAL OUTLAY: Vehicle Replacement one (1) Fire Utility Vehicle $30,000 (Included in the Vehicle and Equipment Replacement Fund {VERF}) City of Apple Valley 129 Department Expense Summary Budget Years (2016 -2017) FIRE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 405,561 454,023 417,850 207,415 435,030 435,030 445,900 445,900 6111 - SALARY PART -TIME 461,945 390,794 482,270 189,777 489,560 439,560 501,880 451,880 6113 - OVERTIME - REGULAR EMPLOYEES 1,500 5,132 1,500 1,972 5,865 5,865 5,865 5,865 6121 - INSURANCE CASH BENEFIT 1,449 677 6122 - COMP REQUEST -447 0 6123 - SALARY -OTHER 12,293 22,990 21,610 21,610 21,900 21,900 6105 - SALARIES AND WAGES 881,299 850,951 924,610 399,841 952,065 902,065 975,545 925,545 6138 - MEDICARE 13,834 10,749 13,410 4,978 12,405 12,405 12,710 12,710 6139 - FICA 3,939 4,023 4,035 2,014 4,435 4,435 4,540 4,540 6141 - PENSIONS -PERA 60,298 64,668 64,305 31,059 58,565 58,565 60,015 60,015 6142 - WORKERS COMPENSATION 62,605 19,953 76,445 9,815 99,860 99,860 108,010 108,010 6144 - LONG -TERM DISABILITY INSURANCE 1,212 1,270 1,185 590 1,225 1,225 1,275 1,275 6145 - MEDICAL INSURANCE 62,400 58,734 66,600 27,711 69,780 69,780 72,180 72,180 6146 - DENTAL INSURANCE 4,246 2,329 6147 - LIFE INSURANCE -BASIC 56 15 6148 - LIFE INSURANCE -SUPP /DEPEND 424 243 6125 - EMPLOYEE BENEFITS 204,288 164,124 225,980 78,754 246,270 246,270 258,730 258,730 6100 - TOTAL PERSONNEL SERVICES 1,085,587 1,015,075 1,150,590 478,595 1,198,335 1,148,335 1,234,275 1,184,275 6210 - OFFICE SUPPLIES 550 165 425 144 318 318 410 410 6211 - SMALL TOOLS & EQUIPMENT 34,758 32,221 31,975 8,665 42,349 42,349 33,619 33,619 6212 - MOTOR FUELS /OILS 31,544 30,305 32,435 11,616 30,087 30,087 31,968 31,968 6214 - CHEMICALS 2,321 0 2,890 0 2,050 2,050 2,150 2,150 6215 - EQUIPMENT -PARTS 19,915 14,940 22,795 2,521 20,006 20,006 20,006 20,006 6216 - VEHICLES - TIRES /BATTERIES 3,338 2,100 4,295 1,993 4,235 4,235 4,300 4,300 6229 - GENERAL SUPPLIES 7,158 17,790 30,810 5,402 21,972 21,972 21,818 21,818 6205 - SUPPLIES 99,584 97,521 125,625 30,342 121,017 121,017 114,271 114,271 6235 - CONSULTANT SERVICES 15,614 26,131 22,000 189 29,834 29,834 25,622 25,622 6237 - TELEPHONE /PAGERS 7,837 8,582 8,830 3,744 9,827 9,827 10,075 10,075 6238 - POSTAGE /UPS /FEDEX 189 399 450 -115 433 433 440 440 6239 - PRINTING 620 1,022 650 391 925 925 880 880 6240 - CLEANING SERVICE /GARBAGE 1,940 1,939 1,895 947 1,949 1,949 1,988 1,988 6242 - FIRE ALARM PLAN REVIEWS 413 300 420 450 420 420 840 840 6249 - OTHER CONTRACTUAL SERVICES 37,250 44,125 37,910 14,314 45,842 45,842 39,698 39,698 6230 - CONTRACTUAL SERVICES 63,863 82,497 72,155 19,919 89,230 89,230 79,543 79,543 6255 - UTILITIES - ELECTRIC 19,113 18,330 20,590 6,392 19,684 19,684 20,078 20,078 6256 - UTILITIES - NATURAL GAS 10,325 17,935 14,495 5,019 14,526 14,526 14,816 14,816 6257 - UTILITIES -PRO PANE/WATER /SEWER 2,720 3,293 2,965 699 2,990 2,990 3,121 3,121 6250 - UTILITIES 32,158 39,557 38,050 12,110 37,200 37,200 38,015 38,015 6265 - REPAIRS - EQUIPMENT 42,747 41,089 48,460 19,585 42,284 42,284 41,698 41,698 6266 - REPAIRS - BUILDING 29,769 65,404 41,855 29,820 72,427 72,427 76,034 76,034 6260 - REPAIRS AND MAINTENA 72,516 106,492 90,315 49,406 114,711 114,711 117,732 117,732 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 19,386 20,888 21,970 7,876 19,715 19,715 20,725 20,725 6276 - SCHOOLS /CONFERENCES /EXP OTHER 17,000 16,501 19,930 2,918 17,215 17,215 17,357 17,357 6278 - SUBSISTENCE ALLOWANCE 4,075 3,100 3,960 2,250 3,672 3,672 3,800 3,800 6280 - DUES & SUBSCRIPTIONS 4,320 5,119 4,150 2,392 4,210 4,210 4,210 4,210 6281 - UNIFORM /CLOTHING ALLOWANCE 45,718 47,191 39,380 5,081 42,889 42,889 44,243 44,243 6270 - TRNG /TRAVL /DUES /UNIF 90,499 92,798 89,390 20,516 87,701 87,701 90,335 90,335 City of Apple Valley 130 Department Expense Summary Budget Years (2016 -2017) FIRE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 358,620 418,865 415,535 132,293 449,859 449,859 439,896 439,896 6310 - RENTAL EXPENSE 230 0 6330 - SALES /USE TAX 79 0 6333 - GENERAL -CASH DISCOUNTS -123 -115 6349 - LATE FEES /FINANCE CHARGES 0 0 6399 - OTHER CHARGES 2,500 2,592 2,500 3,685 2,500 2,500 2,500 2,500 6301 - OTHER EXPENDITURES 2,500 2,778 2,500 3,570 2,500 2,500 2,500 2,500 6300 - TOTAL OTHER EXPENDITURES 2,500 2,778 2,500 3,570 2,500 2,500 2,500 2,500 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6745 - VERF CHARGES 271,309 271,308 279,800 116,585 286,300 286,300 292,100 292,100 6701 - TOTAL CAPITAL OUTLAY 271,309 271,308 279,800 116,585 286,300 286,300 292,100 292,100 6700 - TOTAL CAPITAL OUTLAY 271,309 271,308 279,800 116,585 286,300 286,300 292,100 292,100 1,718,016 1,708,025 1,848,425 731,043 1,936,994 1,886,994 1,968,771 1,918,771 131 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 23: FIRE-1300 COMPANY1000: GENERALFUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAREND From 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 405,561 417,850 417,850 433,540 435,030 435,030 445,900 445,900 6111 Salary- Part-time 461,945 482,270 482,270 492,880 489,560 489,560 501,880 501,880 6113 Overtime - Regular 1,500 1,500 1,500 1,500 5,865 5,865 5,865 5,865 6123 Salaries - Other 12,293 22,990 22,990 21,525 21,610 21,610 21,900 21,900 6138 Medicare 13,834 13,410 13,410 13,780 12,405 12,405 12,710 12,710 6139 FICA 3,939 4,035 4,035 4,135 4,435 4,435 4,540 4,540 6141 Pension - PERA 60,298 64,305 64,305 66,430 58,565 58,565 60,015 60,015 6142 Work Comp Ins 62,605 76,445 76,445 86,855 99,860 99,860 108,010 108,010 6144 Long -term Disability Insurance 1,212 1,185 1,185 1,225 1,225 1,225 1,275 1,275 6145 Hospital& Life Insurance 62,400 66,600 66,600 72,540 69,780 69,780 72,180 72,180 Trend Reduction - Parttime 50,000 50,000 Total 1,085,587 1,150,590 1,150,590 1,194,410 1,198,335 1,148,335 1,234,275 1,184,275 6210 OFFICE SUPPLIES Miscellaneous 550 425 410 430 318 320 410 410 Total 550 425 410 430 318 320 410 410 6211 SMALL TOOLS & EQUIPMENT Fire Fighter Tools and Equipment 1,349 1,376 1,200 1,300 1,000 1,000 1,000 1,000 Technical Rescue Equipment - 750 750 776 700 700 700 700 Vehicle Extrication Equipment - 1,200 800 18,819 VERF VERF VERF VERF Fire Hose (Attack and Supply) 3,449 4,516 5,200 4,756 5,516 5,516 5,626 5,626 Investigation Equipment - 230 230 300 200 200 200 200 Firefighting Nozzles 4,070 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Flashlights - 375 375 - 375 375 375 375 EMS Equipment Non - Expendable - - - - - - - - Fire Extinguishers/Stat -X First Responder Suppressant 1,400 550 150 250 150 150 150 150 High Visibility Traffic Vests 2,250 - - - 100 100 100 100 Rescue Saw Equipment and Blades 225 230 230 245 200 200 200 200 Mops, Brooms, Cleaning Equipment 150 153 153 189 155 155 200 200 Station Hand Tools and Equipment 225 230 230 245 230 230 245 245 Water /Ice Rescue Suit (1 per year x7) 1,390 1,600 1,150 1,600 600 600 600 600 SCBA Epic 3 Voice Emitters (x12) 4,400 4,400 - - SCBA Firefighter Face Mask AV3000HT 20,250 - 492 - 248 248 248 248 Disposable Single Gas CO Detectors (4 per year) - 3,047 800 - 800 800 800 800 Five Gas Monitors (7 @ $1670) - - - - - - - - Gear Racks (Turnout Gear) Fire Station 1, 2, & 3 replace over 3 years 6,718 6,718 6,000 6,718 6,718 6,718 6,718 Thermal Irnager Camera (Rescue 2) I 4,600 8,251 18,000 VERF VERF VERF VERF Mobile Computer for Apparatus (Engine 22) 5,400 4,318 - - - - - Technology Upgrades (TVs, Apparatus Display Monitors, etc...) 4,500 4,500 - - VHF Fire Pagers Replacement (Minitor VI) 15,457 15,458 15,457 15,457 Total 34,758 31,975 32,047 53,480 42,349 42,350 33,619 33,619 6212 MOTOR FUELS /OILS /ADDITIVES Unleaded 16,859 17,068 17,000 18,000 15,848 15,846 17,068 17,068 Diesel 12,885 13,587 13,000 14,000 12,409 12,409 13,000 13,000 Diesel Road Tax 550 530 530 550 530 530 550 550 Oils & Additives 1,250 1,250 1,250 1,300 1,300 1,300 1,350 1,350 Total 31,544 32,435 31,780 33,850 30,087 30,085 31,968 31,968 6214 CHEMICALS Plug & Dike - - 100 100 100 100 100 Hazmat Absorbents (AbsorbenVPillows /Pads) 200 225 125 550 300 300 400 400 SCBA Cleaning & Disinfectant 100 150 250 150 350 350 350 350 Class AFoam 2,021 2,515 4,715 2,515 1,300 1,300 1,300 1,300 Total 2,321 2,890 5,190 3,215 2,050 2,050 2,150 2,150 6215 EQUIPMENT - PARTS Batteries (Rechargeable) 870 3,591 3,591 1,100 1,500 1,500 1,500 1,500 Batteries (Non - Rechargeable) 689 689 689 700 2,000 2,000 2,000 2,000 SCBA Equipment &.Compressors 900 900 900 900 300 300 300 300 Firefighting Equipment & Tools 177 200 200 210 350 350 350 350 General /Miscellaneous 662 775 775 775 1,456 1,455 1,456 1,456 Apparatus/ Vehicle Parts 16,132 16,455 15,240 16,780 13,000 13,000 13,000 13,000 Atmospheric Monitor Sensor Replacements 485 185 1,400 225 1,400 1,400 1,400 1,400 Total 19,915 22,795 22,795 20,690 20,006 20,005 20,006 20,006 6216 TIRES & BATTERIES (VEHICLES) Tires 2,663 3,410 3,410 3,500 3,340 3,340 3,400 3,400 Batteries 675 885 885 890 895 895 900 900 Total 3,338 4,295 4,295 4,390 4,235 4,235 4,300 4,300 6229 GENERAL SUPPLIES EMS Supplies Expendable 543 473 473 550 475 475 475 475 Long Backboard - - - - - - - - Traffic Control Devices (Fuses, Cones, etc...) - 333 333 - 250 250 250 250 Cleaning Supplies and Laundry Soap - 1,863 1,863 1,863 1,863 1,863 1,863 1,863 Maps & Preplan Materials - 350 350 350 - - - - Infection Control Supplies - 1,200 1,200 1,202 1,000 1,000 1,000 1,000 Fire Line Barrier Tape 120 440 140 400 140 140 140 140 Hazmat Decontamination Supplies - 710 710 800 650 650 650 650 Atmosheric Monitoring Calibration Gas 495 495 1,000 500 1,000 1,000 1,000 1,000 Smoke Machine Training Replacment 1,600 260 - - - - - Liquid Smoke (Training Smoke Machine) - 200 200 200 150 150 100 100 Medical Gloves (Latex Free) 2,430 2,479 2,400 2,500 2,479 2,477 2,500 2,500 Vehicle Soap 1,245 1,270 1,270 1,300 1,300 1,300 1,300 1,300 N95 Particulate Respirator Masks - 4,000 2,000 4,000 1,000 1,000 1,000 1,000 Fire Box Rekeying (do in 2013) - - - - - - - - Station Furnishings 1, 2, & 3 - - 2,200 1,200 1,200 1,200 1,200 Primary Eye Protection - 100 50 50 50 50 50 50 Salvage Tarps 325 332 332 400 350 350 350 350 Fire Codes and NFPA Standards - 625 580 700 625 625 500 500 Training Materials (Books, Curriculum, Videos) - 1,940 1,000 2,000 1,000 1,000 1,000 1,000 Fire Prevention Materials - 6,480 6,480 6,500 6,400 6,400 6,400 6,400 Food for Emergency Incidents and Standbys 2,000 2,040 2,040 2,100 1,040 1,040 1,040 1,040 Incident Command Software (moved to 6249) 2,880 2,400 2,880 - - - - Volunteer Fire Corp Citizens Program 1,000 1,000 1,200 1,000 1,000 1,000 1,000 Total 7,158 30,810 26,081 31,695 21,972 21,970 21,818 21.818 132 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 23: FIRE-1300 COMPANY1000: GENERALFUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAREND From 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES New Hire PhysicaUAbility /Psychological Assessment 2,394 8,780 9,360 8,780 8 8,425 4,212 4,212 Annual Physical Exams (78 @ $245) 10,920 10,920 18,564 10,920 19,110 19,110 19,110 19,110 Tuberculosis (TB) Testing (78 @ $20) 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 Flu Shots (74 @ $10) 740 740 550 740 740 740 740 740 Total 15,614 22,000 30,034 22,000 29,834 29,835 25,622 25,622 6237 TELEPHONEIPAGERS Cellular Phone Services 2,472 2,687 2,687 2,693 2,820 2,820 2,900 2,900 Sprint/Verizon Mobile EVDO Wireless Services 5,365 6,143 6,132 6,267 6,132 6,130 6,300 6,300 Cable Television 245 245 245 245 245 Active911 Firefighter Notification System 630 630 630 630 630 Total 7,837 8,830 9,694 8,960 9,827 9,825 10,075 10,075 6238 POSTAGEIUPS /FEDEX Miscellaneous 189 450 433 450 433 435 440 440 Total 189 450 433 450 433 435 440 440 6239 PRINTING /PUBLISHING Fire Code Enforcement Forms 75 95 100 100 95 95 100 100 Business Cards 160 160 125 125 180 180 180 180 Stationery and Envelopes 385 395 175 395 250 250 400 400 Recruitment Materials (Flyers, Door Knockers, etc...) 991 400 400 200 200 Total 620 650 1,391 620 925 925 880 880 6240 CLEAN SERVICEIWASTE REMOVAL Garbage Station 1 1,086 1,023 1,002 1,053 1,022 1,025 1,042 1,042 Garbage Station 2 427 436 428 446 437 435 446 446 Garbage Station 3 427 436 480 446 490 490 500 500 Total 1,940 1,895 1,910 1,945 1,949 1,950 1,988 1,988 6242 FIRE ALARM PLAN REVIEW Fire Alarm Plan Review Consultant 413 420 370 1,000 420 420 840 840 Total 413 420 370 1,000 420 420 840 840 6249 OTHER CONTRACTUAL SERVICES Online Interactive Training Services 6,240 6,165 6,015 6,400 6,015 6,015 6,015 6,015 Custodial Services Fire Station 1(Allina), 2, and 3 6,720 - 6,888 6,885 FTE FTE Hazardous Materials Disposal - - - - - - - - Fire RIMS (ImageTrend) 2,834 2,910 2,834 3,000 2,824 2,825 2,908 2,908 Lawn Care (Fire Stations x 3) 8,615 8,615 7,560 8,700 7,560 7,560 8,200 8,200 Fire Alarm Panel Monitoring (Fire Stations x 3) 1,001 1,020 936 1,200 955 955 975 975 800 MHz Radio Subscriber fees (64 @$300) 18,560 19,200 19,200 19,200 19,200 19,200 19,200 19,200 Incident Command Software Subscription (ICx Command) 2,400 2,400 2,400 2,400 Total 37,250 37,910 43,265 38,500 45,842 45,840 39,698 39,698 6255 UTILITIES - ELECTRIC Station 1 11,175 13,200 12,200 13,465 12,437 12,440 12,686 12,686 Station 2 3,969 3,695 3,000 3770 3,437 3,440 3,506 3,506 Station 3 3,969 3,695 3,400 3,770 3,810 3,810 3,886 3,886 Total 19,113 20,590 18,600 21,005 19,684 19,690 20,078 20,078 6256 UTILITIES - NATURAL GAS Station 1 5,879 8,415 8,415 8,585 8,860 8,860 9,037 9,037 Station 2 2,223 3,040 2,800 3,100 2,956 2,955 3,015 3,015 Station 3 2,223 3,040 2,600 3,100 2,710 2,710 2,764 2,764 Total 10,325 14,495 13,815 14,785 14,526 14,525 14,816 14,816 6257 UTILITIES - OTHER Station 1 1,090 1,175 1,175 1,200 1,130 1,130 1,224 1,224 Station 2 815 895 895 915 945 945 964 964 Station 3 815 895 895 915 915 915 933 933 Total 2,720 2,965 2,965 3,030 2,990 2,990 3,121 3,121 6265 REPAIRS - EQUIPMENT 800 MHz Radios and Pager Repair 625 950 1,100 1,100 600 600 600 600 Apparatus/Vehicle Maintenance and Repairs 20,129 16,500 16,500 16,999 12,500 12,500 16,250 16,250 Install Automatic Tire Chains on Apparatus (x3) 5,680 6,020 - 3,010 3,010 - - Ladder Board Graphic Replacment 500 500 - - - - - Hydraulic Rescue Tool Maintenance & Coupling Change 1,294 4,845 4,845 1,333 1,333 1,334 1,333 1,333 SCBA Annual Testing and Maintenance 7,957 5,350 7,500 5,500 7,700 7,700 5,500 5,500 Boat & Motor Maintenance 200 355 - 400 - - 400 400 Annual Apparatus Fire Pump Test (x7) 1,478 1,810 1,810 2,000 5,753 5,753 5,753 5,753 Annual Ground and Aerial (x2) Ladder Testing 2,266 1,980 2,100 2,200 2,200 2,200 2,244 2,244 Annual Fire Hose Testing 4,224 4,530 4,200 5,099 4,188 4,188 4,188 4,188 Fire Hose Repair 2,755 1,755 755 1,999 725 725 700 700 Turnout Clothing Repairs 564 475 999 480 1,230 1,230 1,230 1,230 Firefighting Equipment Maintenance 435 1,185 1,185 1,200 500 500 900 900 EMS Equipment Maintenance - 180 180 250 180 180 200 200 General Equipment Maintenance 200 865 865 900 865 865 900 900 Fire Extinguisher Maintenance 620 1,500 1,125 1,500 1,500 1,500 1,500 1,500 Total 42,747 48,460 49,684 40,960 42,284 42,285 41,698 41,698 6266 REPAIRS - BUILDINGS HVAC Maintenance & Repair (Fire Stations x 3) 7,500 5,890 5,890 6,000 3,873 3,873 4,000 4,000 Overhead Garage Doors General Maintenance 3,617 1,945 2,000 1,700 1,600 1,600 1,600 1,600 General Building Maintenance 4,595 14,750 14,750 16,111 9,000 9,000 12,000 12,000 Plymovent Exhaust Extraction System Third for Station 2 2,000 2,000 - - FS 1 Dayroom Floor Replacement 11,000 11,000 FS 2 Dayroom Floor Replacement 10,000 11,450 - - - - - FS 1 Lawn/Landscape Irrigation Addition 1,000 850 - - - - - Annual Fire Sprinkler Testing 570 - 450 - 450 450 475 475 FS 2 Landscaping 6,635 - - - - - - - Landscaping labor done by volunteer program (5,000) - - - - - - - FS 2 & 3 Parking Lot Maintenance and Chip Seal 9,352 - - 9,354 - - - - Security Camera Installation Fire Stations 25,658 25,657 - - Fire Station 2 and 3 Exterior Maintance and Paint - 5,770 5,770 - - - - Fire Station 1 Apparatus Bay Floor Refinishing 25,000 30,000 30,000 Replace Fire Station Identification Signs 16,346 16,345 25,459 25,459 ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 29,769 41,855 43,660 60,665 72,427 72,425 76,034 76,034 133 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 23: FIRE-1300 COMPANY1000: GENERALFUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAREND From 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6275 SCHOOLS /CONF /MEETING EXP - LOCAL Firefighting Courses and Continuing Education 6,454 6,335 5,900 6,400 3,500 3,500 4,500 4,500 Fire Service Certifications 1,110 1,765 1,765 1,766 1,765 1,765 1,765 1,765 EMS Training 2,117 1,200 1,190 1,200 1,190 1,190 1,200 1,200 Department Assistant Continuing Education 650 675 650 675 650 650 650 650 Fire Marshall/ Inspector Continuing Education 1,490 1,520 1,520 1,520 1,520 1,520 1,520 1,520 Technical Rescue Training 1,613 2,135 2,135 2,133 1,800 1,800 1,800 1,800 Blue Card Command CE and Certification 3,440 3,440 3,440 3,440 Hazardous Materials Training 1 2,360 2,360 2,361 1,000 1,000 1,000 1,000 Emergency Response Driving Course 3,375 4,745 4,745 5,000 3,250 3,250 3,250 3,250 Refreshments / Meals 1,577 1,235 1,235 1,600 1,600 1,600 1,600 1,600 Total 19,386 21,970 21,500 22,655 19,715 19,715 20,725 20,725 6276 SCHOOLS /CONFERENCES EXP - OTHER MN State Fire Department Conference 1,410 - - - - - - - MN State Fire Chiefs Conference 2,910 2,875 2,310 2,900 2,900 2,900 2,900 2,900 Fire Department Instructors Conference (FDIC) 6,467 6,573 7,050 6,800 7,100 7,100 7,242 7,242 Fire Rescue International Conference (FRI) 3,998 3,621 3,422 3,999 3,525 3,525 3,525 3,525 Fire RMS Conference - - - - 890 890 890 890 Regional Fire Schools 2,215 3,239 3,239 3,856 2,800 2,800 2,800 2,800 TrTech ThCON Conference 3,622 3,700 Total 17,000 19,930 16,021 21,255 17,215 17,215 17,357 17,357 6278 SUBSISTENCE ALLOWANCE Subsistence allowance for out -of -metro area trips 4,075 3,960 3,000 4,000 3,672 3,670 3,800 3,800 Total 4,075 3,960 3,000 4,000 3,672 3,670 3,800 3,800 6279 EDUCATION ASSISTANCE Tuition Reimbursement Total 6280 DUES&SUBSCRIPTIONS Dues 2,081 2,310 2,575 2,311 2,310 2,310 2,310 2,310 Subscriptions (NFPA Standards and Trade Magazines) 2,239 1,840 1,840 1,844 1,900 1,900 1,900 1,900 Total 4,320 4,150 4,415 4,155 4,210 4,210 4,210 4,210 6281 UNIFORM /CLOTHING ALLOWANCE Fire Fighting Boots 3,639 1,640 2,712 1,500 2,712 2,712 2,712 2,712 Fire Fighting Gloves 1,684 665 600 703 1,820 1,820 1,820 1,820 Fire Fighting Coats 14,250 12,315 12,472 13,000 12,472 12,473 12,721 12,721 Fire Fighting Pants 9,890 12,315 9,585 13,000 8,520 8,520 8,690 8,690 Fire Fighting Helmets 4,335 870 1,475 1,100 2,360 2,360 2,360 2,360 Fire Fighting Protective Hoods (Nomex) - 100 135 125 270 270 270 270 Volunteer /Paid -on -Call Uniforms(74 @ $108) 7,770 8,030 8,030 8,033 8,030 8,030 8,140 8,140 T- Shirts, Explorers 100 155 100 154 125 125 125 125 Badges /Awards/Plaques/Commiendation Medals 750 765 2,000 2,500 3,280 3,280 3,280 3,280 Regular (Full -Time) Uniforms (4 @ $825) 3,300 2,525 2,525 2,525 3,300 3,300 4,125 4,125 Total 45,718 39,380 39,634 42,640 42,889 42,890 44,243 44,243 6310 RENTAL EXPENSE Total 6399 OTHER CHARGES Annual Service Awards Banquet 2,500 2,500 2,500 2,500 2,500 2.500 2,500 2,500 Total 2 2,500 2,500 2,500 2,500 2.500 2,500 2,500 6715 CAPITAL OUTLAY - BUILDINGS FS 1 - Parking Lot Maintenance and Overlay FS 4 - Land Purchase and Construction Total 6720 CAPITAL OUTLAY - OFFICE FURNITURE Total 6730 CAPITAL OUTLAY - VEHICLES One (1) Fire Marshal Vehicle Replacement One (1) Fire Utility Vehicle - Funded by VERF (2016/17) Command Van Replacement -Funded by VERG (2017) Total 6740 CAPITAL OUTLAY - OTHER ITEMS Self- Contained Breathing Apparatus [SCBA] Replacement (42 each $5,857) VERF VERF VERF Thermal Imager Replacement (7 each $8,300) VERF VERF VERF Hydraulic Rescue Tool Replacement (3 each $37,000) VERF VERF VERF 800 MHz Radio Replacement (64 each $5,000) VERF VERF VERF Total 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Fund Charges 271,309 279,800 279,800 286,300 286,300 286,300 292,100 292,100 Total 271,309 279,800 279,800 286,300 286,300 286,300 292,100 292,100 Total Net of Personnel 632,429 697,835 705,289 745,175 738,659 738,660 734,496 734,496 TOTAL EXPENSES $. 1,718,016 $ 1,848,425 $ 1,855,879 $ 1,939,585 $. 1,936,994 $ 1,886,994 $ 1,968,771 $ 1,918,771 135 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 76 1365 Fire Relief DESCRIPTION OF ACTIVITY This business unit accounts for the activity associated with contributions to the Apple Valley Firefighter's Relief Association. The Apple Valley Firefighter's Relief Association is a separate legal entity that receives and manages monies to provide retirement and other benefits to its members (Volunteer /Paid -On -Call Firefighters) and beneficiaries (Retired Volunteer /Paid -On -Call Firefighters). There are two major sources of revenue in the fund; the first is a pass through whereby Minnesota State Fire Aid is received from the State which then, by statute, is to go to the Firefighters Relief Association; the second is a property tax levy that the City of Apple Valley levies each year to support the Firefighters Relief Association. MAJOR OBJECTIVES FOR 2016 The Relief Association Special Fund actuarial valuation study completed in April of 2015 shows a decrease in the funding ratio from 90.1% in 2014 to 83.8% in 2015. The largest contributing factor to this decrease was an increase in age in the mortality assumption tables defined by state statue. For 2016 the required municipal contribution as defined by the actuarial is $144,982. In addition there is a request to maintain the past practice, since 1997, of the municipal contribution matching the Minnesota State Fire Aid from the previous year. Keeping with this practice the 2016 municipal contribution requested is $259,829. The City will also receive a pass through contribution in the form of State Fire Aid estimated to $270,225 in 2016. Summary Budget Department 76 Fire Relief 2012 2013 2013 2014 2015 2016 2017 Actual Actual Adopted Adopted Adopted Proposed Proposed Revenue: State Fire Aid - pass through $ 183,481 $ 261,396 $ 179,993 $ 183,481 $ 200,000 $ 270,225 $ 281,030 estimate estimate estimate estimate Total Revenue 183,481 261,396 179,993 183,481 200,000 270,225 281,030 Expenditures: Contractual Services 788 1,449 - - - - State Fire Aid - pass through 183,481 261,396 179,993 183,481 200,000 270,225 281,030 City Contribution to Fire Relief 282,529 303,591 303,591 266,388 200,230 259,830 270,225 Total Expenditures 466,010 564,987 483,584 449,869 400,230 530,055 551,255 Net addition to (use of) general $ (282,529) $ (303,591) (303,591) (266,388) (200,230) (259,830) (270,225) revenues 2015 CAPITAL OUTLAY: None City of Apple Valley 136 Department Expense Summary Budget Years (2016 -2017) FIRE RELIEF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6125 - EMPLOYEE BENEFITS 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 0 6230 - CONTRACTUAL SERVICES 0 0 6200 - TOTAL OPERATING COSTS 0 0 6319 - REIMBURSEMENT OF REV COLL FOR 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 6301 - OTHER EXPENDITURES 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 6300 - TOTAL OTHER EXPENDITURES 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 137 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 76: FIRE RELIEF - 1365 COMPANY 1000: GENERAL FUND JDE 2014 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL ACTUAL COUNCIL YEAR END FROM 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND CONTRIBUTION TO FIRE RELIEF ASSOCIATION 6319 State Fire Aid Pass Through 183,481 259,829 200,000 260,000 225,000 270,225 270,225 281,030 281,030 City Contribution to Fire Relief Association 266,388 266,388 200,230 200,230 210,000 259,830 259,830 270,225 270,225 Total 449,869 526,217 400,230 460,230 435,000 530,055 530,055 551,255 551,255 Total Net of Personnel 449,869 526,217 400,230 460,230 435,000 530,055 530,055 551,255 551,255 TOTAL EXPENSES $ 449,869 $ 526,217 $ 400,230 $ 460,230 $ 435,000 $ 530,055 $ 530,055 $ 551,255 $ 551,255 139 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 27 1510 Public Works ENGINEERING DESCRIPTION OF ACTIVITY The Public Works Engineering Division provides engineering design and plan review services for street and utility infrastructure projects and land development projects. Engineering Division staff also responds to inquiries and questions from the City Council, various City departments, land developers, businesses and residents. SERVICE CATEGORIES The Engineering Division provides the following internal and external services related to engineering functions for the City of Apple Valley. 1. Engineering Design and Construction Contracting Services ■ Prepare engineering plans and specifications for public infrastructure projects ■ Conduct public bidding process for projects in accordance with State Statutes ■ Provide contract administration for projects through completion of construction 2. Construction Inspections and Surveying Services ■ Provide field surveys to assist in preparation of construction plans • Provide construction field survey staking for projects • Conduct field inspections and coordination of construction activities 3. Traffic and Transportation Engineering Services ■ Determine traffic forecasts for the City street system to assist with design work ■ Study existing street segments and intersections based on various traffic concerns ■ Review proposed development plans for traffic generation and traffic flow 4. Development and Site Plan Review Services ■ Review proposed development plans for compliance with City engineering standards ■ Attend meetings with architects, engineers and land developers to discuss infrastructure coordination for land development projects ■ Determine need and availability of public utility services for proposed development ■ Conduct site inspections during construction for compliance with approved plans 5. Technical Assistance and Right -of -Way Management ■ Administer City's right -of -way management ordinance and permit process ■ Assist residents, businesses, staff and Council regarding infrastructure issues ■ Address drainage and flood control issues 140 MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next year using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2016 Street & Utility Improvements Spring 2016 2016 Street Resurfacing Spring 2016 157th St/JCRR Extension, 157th St Underpass Spring 2016 Cortland 5th Addition Summer 2016 CSAH 38 /Zoo Blvd. Concrete Rehab Summer 2016 Quarry Ponds /Regent's Point 3rd Addition Summer 2016 2016 Microsurfacing Project Summer 2016 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Total Contract Value of $13.OM $7.15M $9.5M $7.75M $8.OM Projects Delivered Number of Right -of -Way 100 112 71 75 75 Permits Issued Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 City Engineer 1 1 1 1 Assistant City Engineer 1 1 1 1 PW Const. Supervisor 1 1 1 1 En / Construction Tech 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Engineering Intern 1 2 2 2 141 Summary Budget Business Unit 1510 Engineering 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Engineering Fees 577,880 572,506 595,693 595,000 645,000 722,000 736,400 Expenditures Salaries & Wages 375,545 386,282 399,090 398,315 406,400 422,815 433,105 Emp. Benefits 97,880 107,017 110,335 111,870 118,330 126,200 130,580 Supplies 10,499 17,842 11,124 11,305 11,375 14,810 11,060 Contractual Serv. 34,696 28,797 39,446 40,465 37,110 73,075 73,075 Repairs & Maint. 79 359 263 525 540 555 555 Training /Travel /Dues 4,763 3,121 3,305 6,010 4,830 5,890 5,890 Vehicle Replacement Fund - - 7,380 7,735 4,640 4,760 4,760 Capital outlay 23,784 24,678 - - 500 Total Exp 547,246 568,096 570,943 576,225 583,225 648,605 659,025 Net addition to (use o� 30,634 4,410 24,750 18,775 61,775 73,395 77,375 general revenues 2016 Capital Outlay: Office chair $500 City of Apple Valley 142 Department Expense Summary Budget Years (2016 -2017) PW ENGINEERING 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 340,897 358,792 347,710 167,780 352,980 352,980 365,975 365,975 6112 - SALARY - SEASONAL TEMP 18,000 14,130 18,000 6,916 18,000 18,000 18,000 18,000 6113 - OVERTIME - REGULAR EMPLOYEES 32,600 39,525 32,000 15,653 40,000 40,000 40,000 40,000 6121 - INSURANCE CASH BENEFIT 724 39 6122 - COMP REQUEST - 18,219 -9,286 6123 - SALARY -OTHER 6,818 8,690 11,835 11,835 9,130 9,130 6124 - OVERTIME - SEASONAL TEMP 4,137 2,420 6105 - SALARIES AND WAGES 398,315 399,090 406,400 183,521 422,815 422,815 433,105 433,105 6138 - MEDICARE 5,600 5,532 5,900 2,504 6,130 6,130 6,280 6,280 6139 - FICA 23,945 23,653 25,235 10,706 26,215 26,215 26,855 26,855 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 0 6141 - PENSIONS -PERA 27,529 27,604 29,175 12,809 30,360 30,360 31,135 31,135 6142 - WORKERS COMPENSATION 1,888 1,904 2,050 1,000 2,250 2,250 2,530 2,530 6144- LONG -TERM DISABILITY INSURANCE 1,008 956 1,070 374 1,005 1,005 1,140 1,140 6145 - MEDICAL INSURANCE 51,900 46,739 54,900 20,595 60,240 60,240 62,640 62,640 6146 - DENTAL INSURANCE 3,758 1,788 6147 - LIFE INSURANCE -BASIC 45 9 6148 - LIFE INSURANCE -SUPP /DEPEND 144 15 6125 - EMPLOYEE BENEFITS 111,870 110,335 118,330 49,799 126,200 126,200 130,580 130,580 6100 - TOTAL PERSONNEL SERVICES 510,185 509,425 524,730 233,321 549,015 549,015 563,685 563,685 6210 - OFFICE SUPPLIES 1,300 237 500 175 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 6,150 5,478 5,825 3,239 9,600 9,600 5,850 5,850 6212 - MOTOR FUELS /OILS 3,395 3,531 3,400 1,049 5,725 2,725 5,725 2,725 6215 - EQUIPMENT -PARTS 804 650 104 650 650 650 650 6216 - VEHICLES- TIRES /BATTERIES 460 0 450 0 460 460 460 460 6229 - GENERAL SUPPLIES 1,075 550 1,017 625 625 625 625 6205- SUPPLIES 11,305 11,124 11,375 5,584 17,810 14,810 14,060 11,060 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 34,000 33,409 29,680 1,612 65,400 65,400 65,400 65,400 6237 - TELEPHONE /PAGERS 2,115 2,172 2,100 994 2,140 2,140 2,140 2,140 6239 - PRINTING 4,350 3,006 4,580 28 4,710 4,710 4,710 4,710 6244 - ROW EPERMIT FEES 859 750 19 825 825 825 825 6230 - CONTRACTUAL SERVICES 40,465 39,446 37,110 2,653 73,075 73,075 73,075 73,075 6265 - REPAIRS - EQUIPMENT 525 263 540 590 555 555 555 555 6260 - REPAIRS AND MAINTENA 525 263 540 590 555 555 555 555 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,865 1,578 2,730 923 3,730 3,730 3,730 3,730 6277 - MILEAGE /AUTO ALLOWANCE 800 356 820 264 840 840 840 840 6280 - DUES & SUBSCRIPTIONS 1,345 800 780 0 1,320 820 1,320 820 6281 - UNIFORM /CLOTHING ALLOWANCE 571 500 425 500 500 500 500 6270 - TRNG /TRAVL /DUES /UNIF 6,010 3,305 4,830 1,612 6,390 5,890 6,390 5,890 6200 - TOTAL OPERATING COSTS 58,305 54,139 53,855 10,439 97,830 94,330 94,080 90,580 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 350 0 500 500 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6745 - VERF CHARGES 7,385 7,380 4,640 1,935 4,760 4,760 4,760 4,760 6701 - TOTAL CAPITAL OUTLAY 7,735 7,380 4,640 1,935 5,260 5,260 4,760 4,760 City of Apple Valley 143 Department Expense Summary Budget Years (2016 -2017) PW ENGINEERING 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6700 - TOTAL CAPITAL OUTLAY 7,735 7,380 4,640 1,935 5,260 5,260 4,760 4,760 576,225 570,943 583,225 245,695 652,105 648,605 662,525 659,025 144 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4219 REVENUE Water, Sewer, Storm Utility Design Fees (45,000) (45,000) (45,000) (45,000) (45,000) (45,000) (45,000) Development Project Design Fees (70,000) (125,000) (125,000) (125,000) (125,000) (125,000) (125,000) Line Item Increase -Addl Engineering Revenue (40,000) (40,000) (102,000) (116,400) Annual Street Improvement Project (480,000) (435,000) (435,000) (450,000) (450,000) (450,000) (450,000) TI Proj - Flagstaff and 147th St Total 595,000 645,000 645,000 620,000 722,000 620,000 736,400 SALARIES 6110 Regular Employees 340,897 347,710 347,710 352,980 352,980 365,975 365,975 6111 Salary- Parttime - - - - - 6112 Salary- Seasonal Temp 18,000 18,000 18,000 18,000 18,000 18,000 18,000 6113 Overtime - Reg 32,600 32,000 32,000 40,000 40,000 40,000 40,000 6114 Overtime - Temp - - 6123 Salaries - Other 6,818 8,690 8,690 11,835 11,835 9,130 9,130 6138 Medicare 5,600 5,900 5,900 6,130 6,130 6,280 6,280 6139 FICA 23,945 25,235 25,235 26,215 26,215 26,855 26,855 6141 Pension - PERA 27,529 29,175 29,175 30,360 30,360 31,135 31,135 6142 Work Comp Ins 1,888 2,050 2,050 2,250 2,250 2,530 2,530 6144 Long -term Disability Insurance 1,008 1,070 1,070 1,005 1,005 1,140 1,140 6145 Hospital & Life Insurance 51,900 54,900 54,900 60,240 60,240 62,640 62,640 Total 510,186 524,730 524,730 549,015 1 549,015 563,685 563,685 6210 OFFICE SUPPLIES General Supplies 1,300 500 500 750 750 750 750 Total 1,300 500 500 750 750 750 750 6211 SMALL TOOL & EQUIPMENT Survey Level, Tripod, Case and Rod - 1,150 1,150 - - AutoCad & Eng Software Maint 3,800 3,925 3,925 4,050 4,050 4,050 4,050 General Tools 1,050 750 750 500 500 500 500 Metal Locators 800 - - - - Computer - - - HydroCad Software - 1,300 1,300 1,300 1,300 Digital Camaras (2) 500 - - AutoTurn Software - - - - - Laser Level 750 750 Safety Tripod 3,000 3,000 Total 6,150 5,825 5,825 9,600 9,600 5,850 5,850 6212 MOTOR FUELS /OILS ( #104) Nolead Fuel 3,195 3,200 3,200 5,500 2,500 5,500 2,500 Oils 200 200 200 225 225 225 225 Total 3,395 3,400 3,400 5,725 2,725 5,725 2,725 6215 EQUIPMENT - PARTS Fleet Parts - 650 650 650 650 650 650 - 650 650 650 650 650 650 6216 EQUIPMENT - TIRES /BATTERIES Eng Fleet 460 450 450 460 460 460 460 Total 460 450 450 460 460 460 460 6229 GENERAL SUPPLIES Survey Lath - 250 250 325 325 325 325 Marking Paint 300 300 300 300 300 300 550 550 625 625 625 625 6235 CONSULTANT SERVICES General Consulting Eng Services 14,000 14,280 14,280 14,600 14,600 14,600 14,600 Traffic Consulting Eng Services 20,000 15,400 15,400 20,800 20,800 20,800 20,800 Traffic Consulting - Comp Plan Update 30,000 30,000 30,000 30,000 Total 34,000 29,680 29,680 65,400 65,400 65,400 65,400 6237 TELEPHONE /PAGERS Mobile Phones 1,710 2,100 2,100 2,140 2,140 2,140 2,140 Intern Track Phone minutes 405 - - - - Total 2,115 2,100 2,100 2,140 2,140 2,140 2,140 6239 PRINTING /PUBLISHING Printing Plans and Specs Gen Matls 600 250 250 250 250 250 250 Annual City Street Maps 3,500 4,180 4,180 4,260 4,260 4,260 4,260 Record Plans 250 150 150 200 200 200 200 Total 4,350 4,580 4,580 4,710 4,710 4,710 1 4,710 6244 ROW PERMIT FEES Fees paid - 750 750 825 825 825 825 - 750 750 825 825 825 825 6265 REPAIRS - EQUIPMENT Vehicle # 103 200 205 205 210 210 210 210 Vehicle # 114 200 205 205 210 210 210 210 Holdover Field Truck 125 130 130 135 135 135 135 Total 525 540 540 555 555 555 555 145 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL /CONF /EXP - LOCAL MnDOT / LTAP Training 1,100 550 550 550 550 550 550 AutoCad Training 750 850 850 850 850 850 850 CEAM and APWA 1,250 1,200 1,200 1,200 1,200 1,200 1,200 Management Training - 350 350 350 350 350 350 MnDOT Certifications 765 780 780 780 780 780 780 Line Item Reduction 1,000 1,000 Total 3,865 2,730 2,730 3,730 3,730 3,730 3,730 6277 MILEAGE ALLOWANCE Meeting Travel 600 615 615 630 630 630 630 School /Conf Mileage 200 205 205 210 210 210 210 Total 800 820 820 840 840 840 840 6280 DUES & SUBSCRIPTIONS PE License Renewals 270 275 275 300 300 300 300 Code Books & Eng Publications 650 575 575 580 580 580 580 Membership APWA and CEAM 425 430 430 440 440 440 440 Line Item Reduction 500 500 500 500 Total 1,345 780 780 1,320 820 1,320 820 6281 UNIFORM /CLOTHING ALLOWANCE Eng Staff - 500 500 500 500 500 500 - 500 500 500 500 500 500 6720 CAPITAL OUTLAY - OFFICE FURN Replace Office Chair (to office supplies) 350 - - 500 500 File Cabinet - - - Total 350 500 500 6730 CAPITAL OUTLAY - VEHICLES Purchase Inspection Vehicle #114 - - - Replace Vehicle NO. 103 Total - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 7,385 4640 4640 47601 4760 4760 4760 Total 7,385 4,640 4,640 4,760 4,760 4,760 4,760 Total Net of Personnel 66,040 58,495 58,495 103,090 99,590 98,840 95,340 TOTAL EXPENSES $ 576,225 $ 583,225 $ 583,225 $ 652,105 $ 648,605 $ 662,525 $ 659,025 Revenue $ (595,000) $ (645,000) $ (645,000) $ (620,000) $ (722,000) $ (620,000) $ (736,400) NET EXPENSES (Revenues) $ (18,775) $ (61,775) $ (61,775) $ 32,105 $ (73,395) $ 42,525 $ (77,375) 147 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY BUILDING 1000 28 1400 INSPECTIONS Public Works DESCRIPTION OF ACTIVITY The Building Inspections Division of Public Works is responsible for reviewing proposed building plans and performing field inspections to ensure that residential, commercial, institutional and industrial building projects are in compliance with the State Building Code. The City of Apple Valley is responsible for administering and enforcing the 2015 State Building Code, including: the commercial and residential building codes; mechanical codes; electrical codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator codes within the City. SERVICE CATEGORIES The Building Inspections Division provides for the local application of the state building code as required by Minnesota Statutes 3268.133. The following internal and external services are provided by the Building Inspections Division. 1. Building Plan Reviews and Building Permit Services ■ Review proposed building plans for compliance with Minnesota State Building Codes ■ Issue and monitor building permits in accordance with State requirements ■ Collect Met Council SAC fees and building permit fees and State Surcharge 2. Building Permit Inspections Services ■ Schedule inspections with contractors and property owners ■ Conduct inspections during construction for compliance with approved construction plans and building codes ■ Administer special inspections program as required by the State Building Code ■ Issue Certificates of Occupancy upon proper completion of building construction work ■ Provide technical assistance to homeowners during home improvement projects 3. Electrical Permit Services ■ Review plans for compliance with state electrical codes ■ Issue electrical permits for approved construction projects ■ Schedule site inspections and collect permit fees 4. State Building Code Enforcement and Property Damage Services ■ Issue compliance orders or citations for non - compliant construction activities ■ Investigate existing structures that are non - compliant with State Building Codes ■ Coordinate building assessment efforts following natural disasters, catastrophic events and structure fires 148 MAJOR OBJECTIVES FOR 2016 Land development and construction activity has undergone substantial recovery in Apple Valley after several years of slow economic growth. The construction of single family homes is forecasted to reach the highest rates in the past five years. Remodeling of existing homes and commercial building projects continue to provide a steady workload for inspections staff. Larger commercial and multi - family projects anticipated for 2015 and 2016 include Parkside Village Apartment Buildings, The Springs of Apple Valley Apartments, Remington Apartments, Uponor Annex, Primrose School and Fischer Marketplace Modifications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Total Permits 4,440 4,428 5,430 5,800 5,800 Building Valuation $41M $49M $90M $85M $80M New Single Family Homes 33 63 71 85 85 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Building Official 1 1 1 1 Building Inspector 2 2 2 2 Plumbing /Mechanical Spec 0 1 1 1 Dept Specialists /Clerical 2 2 2 2 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal /PT Inspection 1 1 0 2 149 Summary Budget Department 28, Business Unit 1400 - Building Inspections 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PERMIT - Building Permit 452,119 461,977 814,631 545,500 400,000 515,300 545,000 PERMIT -Plan Review 149,957 144,420 287,138 - 130,000 157,700 160,900 PERMIT - Electrical 76,345 90,738 95,788 84,000 90,000 107,400 109,500 PERMIT - Heating 63,819 96,506 94,476 50,000 50,000 60,600 61,800 PERMIT - Plumbing 78,175 92,881 105,811 53,000 53,000 64,400 65,700 PERMIT - Utility installation 11,816 1,240 758 6,000 6,000 7,300 7,400 PERMIT - Special & Reinsp. 537 1,075 260 - - - PERMIT -Other 3,636 4,289 3,603 2,000 2,000 2,500 2,600 836,404 893,126 1,402,465 740,500 731,000 915,200 952,900 Expenditures: Salaries & Wages 326,807 349,056 386,189 344,525 415,545 482,145 498,960 Emp. Benefits 93,984 102,496 119,039 111,342 141,775 148,245 152,765 Supplies 9,325 8,205 11,734 10,350 10,800 30,905 19,700 Contractual Serv. 7,716 19,991 30,113 20,730 6,045 6,850 6,995 Electrical Inspections 44,600 61,842 61,964 54,850 64,000 65,500 67,000 Repairs & Maint. 227 578 927 400 410 420 425 Training /Travel /Dues 4,858 4,290 5,137 5,825 6,055 6,245 6,300 Other Exp. 395 395 9,332 1,625 1,660 7,390 7,500 VISA M/C 1,240 4,693 3,000 5,500 - Vehcile Replacement Fund - - 5,976 5,970 5,530 5,660 5,660 Capital outlay - 23,241 - - - Total Exp 489,152 574,787 630,411 558,617 657,320 753,360 765,305 Net addition to (use of) general revenues 347,252 318,339 772,054 181,883 73,680 161,840 187,595 2016 Capital Outlay: NONE City of Apple Valley 150 Department Expense Summary Budget Years (2016 -2017) BUILDING INSPECTIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 326,593 371,071 402,055 201,341 420,300 420,300 433,140 433,140 6112 - SALARY - SEASONAL TEMP 8,900 6,495 0 13,787 40,000 40,000 45,000 45,000 6113 - OVERTIME - REGULAR EMPLOYEES 2,500 7,160 0 5,953 10,000 10,000 10,000 10,000 6121 - INSURANCE CASH BENEFIT 2,931 677 6122 - COMP REQUEST -1,469 -305 6123 - SALARY -OTHER 6,532 13,490 11,845 11,845 10,820 10,820 6105 - SALARIES AND WAGES 344,525 386,189 415,545 221,452 482,145 482,145 498,960 498,960 6138 - MEDICARE 4,830 5,558 6,025 3,160 6,265 6,265 6,435 6,435 6139 - FICA 20,654 23,765 25,765 13,510 26,795 26,795 27,525 27,525 6141 - PENSIONS -PERA 24,152 27,662 31,165 15,524 32,410 32,410 33,300 33,300 6142 -WORKERS COMPENSATION 1,640 2,002 2,075 1,227 2,265 2,265 2,565 2,565 6144- LONG -TERM DISABILITY INSURANCE 966 986 1,145 569 1,190 1,190 1,220 1,220 6145 - MEDICAL INSURANCE 59,100 53,680 75,600 31,836 79,320 79,320 81,720 81,720 6146 - DENTAL INSURANCE 3,842 2,329 6147 - LIFE INSURANCE -BASIC 60 17 6148 - LIFE INSURANCE -SUPP /DEPEND 1,484 453 6125 - EMPLOYEE BENEFITS 111,342 119,039 141,775 68,625 148,245 148,245 152,765 152,765 6100 - TOTAL PERSONNEL SERVICES 455,867 505,228 557,320 290,077 630,390 630,390 651,725 651,725 6210 - OFFICE SUPPLIES 725 1,029 475 312 1,875 1,875 1,375 1,375 6211 - SMALL TOOLS & EQUIPMENT 1,065 1,969 1,440 1,321 17,860 17,860 7,150 7,150 6212 - MOTOR FUELS /OILS 6,675 5,834 6,925 2,482 8,430 8,430 8,430 8,430 6215 - EQUIPMENT -PARTS 600 553 600 139 600 600 600 600 6216 - VEHICLES - TIRES /BATTERIES 430 1,213 440 102 700 700 700 700 6229 - GENERAL SUPPLIES 855 1,135 920 1,767 1,440 1,440 1,445 1,445 6205- SUPPLIES 10,350 11,734 10,800 6,124 30,905 30,905 19,700 19,700 6231 - LEGAL SERVICES 800 0 800 0 800 800 800 800 6235 - CONSULTANT SERVICES 15,500 25,945 510 19 520 520 520 520 6237 - TELEPHONE /PAGERS 2,900 3,045 3,085 1,305 3,330 3,330 3,375 3,375 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 1,530 1,122 1,650 320 2,200 2,200 2,300 2,300 6243 - ELECTRICAL PERMIT FEES 54,850 61,964 64,000 27,649 65,500 65,500 67,000 67,000 6249 - OTHER CONTRACTUAL SERVICES 0 0 6230 - CONTRACTUAL SERVICES 75,580 92,077 70,045 29,294 72,350 72,350 73,995 73,995 6265 - REPAIRS - EQUIPMENT 400 927 410 237 420 420 6266 - REPAIRS - BUILDING 425 425 6260 - REPAIRS AND MAINTENA 400 927 410 237 420 420 425 425 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,125 2,591 3,125 1,774 3,125 3,125 3,125 3,125 6276 - SCHOOLS /CONFERENCES /EXP OTHER 540 240 625 0 650 650 650 650 6277 - MILEAGE /AUTO ALLOWANCE 200 0 200 0 200 200 200 200 6278 - SUBSISTENCE ALLOWANCE 100 0 100 0 100 100 100 100 6279 - EDUCATION ASSISTANCE 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 1,140 1,175 1,270 1,010 1,420 1,420 1,475 1,475 6281 - UNIFORM /CLOTHING ALLOWANCE 720 1,132 735 834 750 750 750 750 6270 - TRNG/TRAVL /DUES /UNIF 5,825 5,137 6,055 3,618 6,245 6,245 6,300 6,300 6200 - TOTAL OPERATING COSTS 92,155 109,874 87,310 39,272 109,920 109,920 100,420 100,420 6310 - RENTAL EXPENSE 1,625 450 1,660 536 1,790 1,790 1,800 1,800 6351 -VISA/BANK CHARGES 3,000 8,882 5,500 3,136 5,600 5,600 5,700 5,700 6399 - OTHER CHARGES 0 79 City of Apple Valley 151 Department Expense Summary Budget Years (2016 -2017) BUILDING INSPECTIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6301 -OTHER EXPENDITURES 4,625 9,332 7,160 3,750 7,390 7,390 7,500 7,500 6300 - TOTAL OTHER EXPENDITURES 4,625 9,332 7,160 3,750 7,390 7,390 7,500 7,500 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 40,000 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6745 - VERF CHARGES 5,970 5,976 5,530 2,305 5,660 5,660 5,660 5,660 6701 - TOTAL CAPITAL OUTLAY 5,970 5,976 5,530 2,305 45,660 5,660 5,660 5,660 6700 - TOTAL CAPITAL OUTLAY 5,970 5,976 5,530 2,305 45,660 5,660 5,660 5,660 558,617 630,410 657,320 335,405 793,360 753,360 765,305 765,305 152 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENC PROP RECOMMEND REVENUE 4060 Building Permits 545,500 400,000 445,280 450,000 515,300 450,000 545,000 4073 Plan Review Fee - 130,000 130,000 150,000 157,700 150,000 160,900 4924 Electrical Permits 84,000 90,000 90,000 91,800 107,400 91,800 109,500 4063 Mechanical Permits 50,000 50,000 50,000 51,000 60,600 51,800 61,800 4065 Plumbing Permits 53,000 53,000 53,000 54,100 64,400 55,000 65,700 4067 Utility Installation 6,000 6,000 6,000 6,150 7,300 6,250 7,400 4099 Other Revenue 2,000 2,000 2,000 2,000 2,500 2,100 2,600 Total 740,500 731,000 776,280 805,050 915,200 806,950 952,900 SALARIES 6110 Regular Employees 326,593 402,055 402,055 420,300 420,300 433,140 433,140 6112 Salary- Seasonal Temp (2) 8,900 - 40,000 40,000 40,000 45,000 45,000 6113 Overtime - Reg 2,500 - 3,000 10,000 10,000 10,000 10,000 6123 Salaries - Other 6,532 13,490 13,490 11,845 11,845 10,820 10,820 6138 Medicare 4,830 6,025 6,025 6,265 6,265 6,435 6,435 6139 FICA 20,654 25,765 25,765 26,795 26,795 27,525 27,525 6141 Pension - PERA 24,152 31,165 31,165 32,410 32,410 33,300 33,300 6142 Work Comp Ins 1,640 2,075 2,075 2,265 2,265 2,565 2,565 6144 Long -term Disability Insurance 966 1,145 1,145 1,190 1,190 1,220 1,220 6145 Hospital & Life Insurance 59,100 75,600 75,600 79,320 79,320 81,720 81,720 Total 455,867 557,320 600,320 630,390 630,390 651,725 651,725 6210 OFFICE SUPPLIES General Supplies 350 100 100 500 500 500 500 Blueprint hanging mobile storage rack 1,000 1,000 500 500 Shelving and Office Items 375 375 375 375 375 375 375 Total 725 475 475 1,875 1,875 1,375 1,375 6211 SMALL TOOL & EQUIPMENT General Tools 560 560 910 910 910 Computer for scanning 800 800 2 Computer Monitors for Plan Review 1,600 1,600 1,600 1,600 Laserfiche scanner replacement 3,500 3,500 Printer for front counter - replacement 500 500 Electronic Plan Review Software 10,000 10,000 5,000 5,000 Replace Office Chair 375 350 350 400 400 400 400 Metal Detector for monument locates - 400 400 - - Hard Hats and Safety Vest 130 130 130 150 150 150 150 Total 1,065 1,440 1,790 17,860 17,860 7,150 7,150 6212 MOTOR FUELS /OILS Vehicle #'s 101, 102, 104, 107 Unlead Fuel 6,475 6,700 8,200 8,200 8,200 8,200 8,200 Oils 200 225 225 230 230 230 230 Total 6,675 6,925 8,425 8,430 8,430 8,430 8,430 6215 EQUIPMENT - PARTS Inspection Vehicles and Equipment 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6216 EQUIPMENT - TIRES /BATTERIES Inspection Vehicles 430 440 690 700 700 700 700 Total 430 440 690 700 700 700 700 6229 GENERAL SUPPLIES Inspection Card Covers 230 235 235 240 240 245 245 Home and Garden Show Supplies - 150 150 200 200 200 200 New code books and electronic download 625 735 735 1,000 1,000 1,000 1,000 Line item reduction (200) (200) Total 855 920 920 1,440 1,440 1,445 1,445 6231 LEGAL SERVICES Legal Services from City Attorney 800 800 800 800 800 800 800 Total 800 800 800 800 800 800 800 153 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENC PROP RECOMMEND 6235 CONSULTANT SERVICES SSTS Plan Reviews and Inspections 500 510 510 520 520 520 520 Contract Building Inspections 15,000 - - - - Electrical Inspections Services - - - - - Trans to 6243 Below Total 15,500 510 510 520 520 520 520 6237 TELEPHONE /PAGERS Mobile Phones 1,200 1,350 1,530 1,560 1,560 1,575 1,575 Mobile Laptops 1,700 1,735 1,735 1,770 1,770 1,800 1,800 Total 2,900 3,085 3,265 3,330 3,330 3,375 3,375 6239 PRINTING /PUBLISHING Forms/ Convert Microfische Plans 1,530 1,650 1,650 2,200 2,200 2,300 2,300 Total 1,530 1,650 1,650 2,200 2,200 2,300 2,300 6243 ELECTRICAL PERMIT FEES Fees for Contract Electrical Inspector 54,850 64,000 64,000 65,500 65,500 67,000 67,000 See 6235 above + budget amend Total 54,850 64,000 64,000 65,500 65,500 67,000 67,000 6265 REPAIRS - EQUIPMENT Vehicles - to 6215 - - - - - Office Equip 400 410 410 420 420 425 425 Total 400 410 410 420 420 425 425 6275 SCHOOLICONF /EXP - LOCAL Monthly Meetings - Dakota County 200 200 200 200 200 200 200 U of M Annual IBO School (Ea. Insp. 2 da 650 650 650 650 650 650 650 10,000 Lakes Chapter 300 300 300 300 300 300 300 MAPMO MN Chapter 100 100 100 100 100 100 100 ICC Seminars 325 325 325 325 325 325 325 State Dept of Labor and Ind. Seminar 200 200 200 200 200 200 200 Municipals 150 150 150 150 150 150 150 ICC Upper Great Plains Institue Sem (ea. 1,200 1,200 1,200 1,200 1,200 1,200 1,200 See 6279 below Total 3,125 3,125 3,125 3,125 3,125 3,125 3,125 6276 SCHOOLICONF /EXP - OTHER State Conference In -State Only 540 625 625 650 650 650 650 Total 540 625 625 650 650 650 650 6277 MILEAGE ALLOWANCE School /Conf Mileage 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 6278 SUBSISTENCE ALLOWANCE Building Official Conf 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6279 EDUCATION ASSISTANCE Tuition Reimbursement - - - - - Ending Program, Trans portion to 6275 Total 6280 DUES & SUBSCRIPTIONS License Renewals (State, ICC) 105 105 105 250 250 265 265 Trade Publication 105 - - - - MBPTA Permit Tech - 200 200 200 200 210 210 10,000 Lakes Mn Building Officials 160 160 160 160 170 170 MAPMO - Plumbing & Mechanical - 150 150 150 150 160 160 AMBO Membership 400 400 400 400 400 410 410 ICC Memberships 530 255 255 260 260 260 260 Total 1,140 1,270 1,270 1,420 1,420 1,475 1,475 6281 UNIFORM /CLOTHING ALLOWANCE Building Inspectors 720 735 735 750 750 750 750 Total 720 735 735 750 750 750 750 154 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENC PROP RECOMMEND 6310 RENTAL EXPENSE Copier 1,225 1,250 1,250 1,275 1,275 1,275 1,275 Home and Garden Show Booth Rental 400 410 410 515 515 525 525 Total 1,625 1,66O 1,660 1,790 1,790 1,800 1,800 6312 TAXES /SPECIAL ASSESSMENTS Electrical State Surcharge - - Total - - - 6351 VISA /BANK CHARGES Credit Card System Fees 3,000 5,500 5,500 5,600 5,600 5,700 5,700 Total 3,000 5,500 5,500 5,600 5,600 5,700 5,700 6725 CAPITAL OUTLAY - OFFICE EQUIP Inspection Office Modifications - - 40,000 - Large Format Plotter (Used) - - - - Total 40,000 6730 CAPITAL OUTLAY -VEHICLES Replace Vehicle No. 102 - Replace Veh No. 107 ($20,500) 2014 Replace Veh No. 104 ($22,500) 2015 VERF VERF Total - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 5,970 5,530 5,530 5,660 5,660 5,660 5,660 Total 5,970 5,530 5,530 5,660 5,660 5,660 5,660 Total Net of Personnel 102,750 100,000 102,280 162,970 122,970 113,580 113,580 TOTAL EXPENSES $ 558,617 $ 657,320 $ 702,600 $ 793,360 $ 753,360 $ 765,305 $ 765,305 Revenue $ 740,500 $ 731,000 $ 776,280 $ 805,050 $ 915,200 $ 806,950 $ 952,900 NET EXPENSES $ 181,883 $ 73,680 $ 73,680 $ 11,690 $ 161,840 $ 41,645 $ 187,595 155 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 29 1500 Public Works Administration/ Natural Resources DESCRIPTION OF ACTIVITY The Public Works Administration Division coordinates activities for functions within the Public Works Department, consisting of: Engineering; Building Inspections; Street Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water, Sanitary Sewer, Storm Drainage, and Street Light Utilities; Natural Resources; and the Lebanon Cemetery. Natural Resources staff within the Administration Division implements policies and ordinances related to forestry management and surface water quality of lakes, ponds and wetlands. SERVICE CATEGORIES The Administration Division of the Public Works Department provides budgetary and overall management for the divisions /business units associated with the department. The following internal and external services are provided by the Public Works Administration and Natural Resources Division. 1. Department Operating Budget Administration Services: ■ Prepare and assemble annual operating budget for the Public Works Department ■ Monitor budget performance of Public Works Divisions on a monthly basis ■ Review requisitions for purchases by Public Works Divisions 2. Department Management Services: ■ Conduct weekly staff meetings to coordinate work within the department ■ Coordinate Public Works legal issues with City Attorney's Office and LMCIT ■ Develop and deploy Cartegraph software as a primary management platform ■ Manage work orders and citizen requests for services ■ Coordinate Public Works services with Emergency Management Director in response to severe weather, flooding and other natural disasters 3. Capital Improvement Program Planning Services: ■ Prepare annual updates to the Capital Improvement Program for City Infrastructure ■ Establish and adjust project priorities and schedules ■ Provide long -term planning and management of available funds for capital projects ■ Coordinate implementation of the Capital Improvement Program 4. Agency Coordination: ■ Coordinate long -term planning for expansion of the Trunk Highway 77 corridor ■ Coordinate with Dakota County on planned improvements to County Highways ■ Facilitate inter - community coordination issues with adjacent communities 5. Forestry Management Services: ■ Administer diseased tree program for control of tree diseases ■ Identify and coordinate removal of diseased and hazardous trees ■ Provide technical assistance to residents seeking advice on tree issues 156 ■ Proactive planning and management of boulevard trees, removal and replacement coordination for EAB devastation. MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the following major objectives are established for 2016 within this business unit. • Prepare for the onset of Emerald Ash Borer infestation. • Provide assistance with boulevard tree removal and replacement as it relates to street improvement projects. • Develop higher level infrastructure asset management planning using advanced GIS capabilities to forecast future asset conditions based on current investment levels. • Restructure current intercommunity wastewater flow agreements with the City of Eagan based on metering. • Provide guidance and support to Building Inspections Division to re- establish delegation agreement with the Minnesota Department of Labor and Industry. • Improve succession planning efforts to address projected retirements from within the department. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Annual Street & Utility 13.0 21.0 9.5 8.0 8.0 Capital Improvements (+W ($ in millions) Disease Tree Removals 260 430 382 400 450 Number of Work Orders* 1,259 1,362 1,511 1,600 1,700 Nat Resource Mgt Permits 39 39 49 45 60 • Number of service requests will vary between years due to factors such as snow fall amount. PERSONNEL / STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Director 1 1 1 1 Public Works Coordinator 1 1 1 1 Natural Resources Coord. 1 1 1 1 Water Quality Tech* 1 0 0 0 Erosion Control Tech * 1 0 0 0 Clerical Assistant 0.6 0.6 0.65 0.65 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Tree Inspector 1 1 1 2 • Water Quality Tech & Erosion Control Technician shifted to Storm Drainage Utility in 2014. 157 Summary Budget Department 29, Business Unit 1500 Public Works Administration /Natural Resources 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 405,588 420,042 284,956 304,608 314,740 319,000 349,955 Emp. Benefits 118,798 120,400 58,963 86,661 91,710 91,815 95,470 Supplies 9,263 8,751 14,120 11,650 10,440 12,460 11,895 Contractual Serv. 19,934 27,771 30,996 45,290 29,945 47,075 64,869 Repairs & Maint. 1,561 2,288 1,470 1,110 1,460 1,500 1,500 Training /Travel /Dues 7,086 7,744 11,948 10,435 10,550 10,705 11,085 Other Exp. 4,180 5,130 4,775 5,023 5,225 5,290 5,325 Vehcile Replacement Fund - - 3,996 3,999 4,340 4,450 4,450 Capital outlay Total Exp 566,410 592,126 411,224 468,776 468,410 492,295 544,549 Net addition to (use of) general revenues (566,410) (592,126) (411,224) (468,776) (468,410) (492,295) (544,549) 2016 Capital Outlay: None City of Apple Valley 158 Department Expense Summary Budget Years (2016 -2017) PUBLIC WORKS ADMIN /NATURAL RES 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 262,741 252,000 261,885 148,522 270,495 270,495 281,180 281,180 6111 -SALARY PART -TIME 18,585 19,203 24,335 7,223 22,370 22,370 24,460 24,460 6112 - SALARY - SEASONAL TEMP 9,055 11,907 9,055 2,240 9,055 9,055 97,111 27,165 6113 - OVERTIME - REGULAR EMPLOYEES 8,600 791 8,600 723 8,600 8,600 8,600 8,600 6114 - OVERTIME PART -TIME EMPLOYEES 178 0 6121 - INSURANCE CASH BENEFIT 930 639 6122 - COMP REQUEST -52 -242 6123 - SALARY -OTHER 5,627 10,865 8,480 8,480 8,550 8,550 6105 - SALARIES AND WAGES 304,608 284,956 314,740 159,105 319,000 319,000 419,901 349,955 6138 - MEDICARE 4,417 4,080 4,565 2,297 4,625 4,625 4,810 4,810 6139 - FICA 18,608 16,976 19,145 9,820 19,570 19,570 20,175 20,175 6141 - PENSIONS -PERA 21,428 19,446 22,925 9,292 23,245 23,245 24,210 24,210 6142 -WORKERS COMPENSATION 3,331 2,874 3,800 1,621 3,950 3,950 4,575 4,575 6144 - LONG -TERM DISABILITY INSURANCE 777 616 775 360 765 765 840 840 6145 - MEDICAL INSURANCE 38,100 12,212 40,500 13,756 39,660 39,660 40,860 40,860 6146 - DENTAL INSURANCE 0 2,478 0 1,439 6147 - LIFE INSURANCE -BASIC -931 9 6148 - LIFE INSURANCE -SUPP /DEPEND 1,211 601 6125 - EMPLOYEE BENEFITS 86,661 58,963 91,710 39,194 91,815 91,815 95,470 95,470 6100 - TOTAL PERSONNEL SERVICES 391,269 343,919 406,450 198,299 410,815 410,815 515,371 445,425 6210 - OFFICE SUPPLIES 2,100 2,098 1,730 394 2,370 2,000 2,180 2,000 6211 - SMALL TOOLS & EQUIPMENT 1,735 1,871 1,970 285 3,310 3,310 2,480 2,480 6212 - MOTOR FUELS /OILS 3,825 2,394 3,835 765 3,915 3,915 3,915 3,915 6214 - CHEMICALS 180 0 180 0 0 0 6215 - EQUIPMENT -PARTS 1,430 67 1,030 0 1,430 1,430 1,430 1,430 6216 - VEHICLES- TIRES /BATTERIES 400 0 210 0 300 300 500 500 6229 - GENERAL SUPPLIES 1,980 7,690 1,485 457 1,505 1,505 1,570 1,570 6205 - SUPPLIES 11,650 14,120 10,440 1,901 12,830 12,460 12,075 11,895 6235 - CONSULTANT SERVICES 0 40 0 58 6237 - TELEPHONE /PAGERS 2,240 1,139 2,245 544 2,290 2,290 2,290 2,290 6238 - POSTAGE /UPS /FEDEX 55 153 65 137 70 70 70 70 6239 - PRINTING 945 612 965 68 975 975 975 975 6249 - OTHER CONTRACTUAL SERVICES 42,050 29,052 26,670 2,538 53,740 43,740 71,534 61,534 6230 - CONTRACTUAL SERVICES 45,290 30,996 29,945 3,345 57,075 47,075 74,869 64,869 6250 - UTILITIES 0 0 6265- REPAIRS - EQUIPMENT 1,110 1,470 1,460 349 1,500 1,500 1,500 1,500 6260 - REPAIRS AND MAINTENA 1,110 1,470 1,460 349 1,500 1,500 1,500 1,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,440 1,756 2,465 397 2,520 2,520 2,810 2,810 6276 - SCHOOLS /CONFERENCES /EXP OTHER 1,800 2,589 1,850 75 1,900 1,900 1,950 1,950 6277 - MILEAGE /AUTO ALLOWANCE 3,680 3,545 3,685 1,323 3,690 3,690 3,700 3,700 6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 1,480 2,783 1,510 187 1,545 1,545 1,575 1,575 6281 - UNIFORM /CLOTHING ALLOWANCE 935 1,275 940 548 950 950 950 950 6270- TRNG/TRAVL /DUES /UNIF 10,435 11,948 10,550 2,530 10,705 10,705 11,085 11,085 6200 - TOTAL OPERATING COSTS 68,485 58,534 52,395 8,125 82,110 71,740 99,529 89,349 6310 - RENTAL EXPENSE 5,023 4,775 5,225 1,583 5,290 5,290 5,325 5,325 6333 - GENERAL -CASH DISCOUNTS 0 0 City of Apple Valley 159 Department Expense Summary Budget Years (2016 -2017) PUBLIC WORKS ADMIN /NATURAL RES 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6399 - OTHER CHARGES 0 0 0 0 6301 - OTHER EXPENDITURES 5,023 4,775 5,225 1,583 5,290 5,290 5,325 5,325 6300 - TOTAL OTHER EXPENDITURES 5,023 4,775 5,225 1,583 5,290 5,290 5,325 5,325 6745 - VERF CHARGES 3,999 3,996 4,340 1,810 4,450 4,450 4,450 4,450 6701 -TOTAL CAPITAL OUTLAY 3,999 3,996 4,340 1,810 4,450 4,450 4,450 4,450 6700 - TOTAL CAPITAL OUTLAY 3,999 3,996 4,340 1,810 4,450 4,450 4,450 4,450 468,776 411,224 468,410 209,817 502,665 492,295 624,675 544,549 160 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END ADMIN DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED RECOMMEND PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 262,741 261,885 261,885 270,495 270,495 270,495 281,180 281,180 6111 Salary- Parttime 18,585 24,335 24,335 22,370 22,370 22,370 24,460 24,460 6112 Salary- Seasonal Temp (1 Tree Insp) 9,055 9,055 9,055 9,055 9,055 9,055 9,055 9,055 6113 Overtime- Reg 8,600 8,600 8,600 8,600 8,600 8,600 8,600 8,600 6123 Salaries - Other 5,627 10,865 10,865 8,480 8,480 8,480 8,550 8,550 6138 Medicare 4,417 4,565 4,565 4,625 4,625 4,625 4,810 4,810 6139 FICA 18,608 19,145 19,145 19,570 19,570 19,570 20,175 20,175 6141 Pension - PERA 21,428 22,925 22,925 23,245 23,245 23,245 24,210 24,210 6142 Work Comp Ins 3,331 3,800 3,800 3,950 3,950 3,950 4,575 4,575 6144 Long -Term Disability Insurance 777 775 775 765 765 765 840 840 6145 Hospital & Life Insurance 38,100 40,500 40,500 39,660 39,660 39,660 40,860 40,860 6112 Seasonal Temps (2) 18,110 18,110 6110 Add intern/employee 69,946 Total 391,269 406,450 406,450 410,815 410,815 410,815 515,371 445,425 6210 OFFICE SUPPLIES General Supplies (PWAdmin) 1,500 1,530 1,530 1,560 1,560 1,560 1,560 1,560 General Supplies (Natural Resources) 200 200 200 200 200 200 200 200 Printer /Copier Supplies 400 400 400 410 410 410 420 420 Adobe Acrobat 8 Pro. Software - - - - 200 200 Line Item Reduction (400) (400) (400) (370) (180) Total 2,100 1,730 1,730 1,770 2,370 2,000 2,180 2,000 6211 SMALL TOOLS & EQUIPMENT Tools - Tree Inspection 410 420 420 430 430 430 430 430 Cartegraph/Arcview License 500 1,100 1,100 1,150 1,150 1,150 1,150 1,150 Graphic Cards & Monitors for 2 PCs 600 - - 1,300 1,300 650 650 Telephone Headsets (2) - 450 450 - - - Buckthorn Pullers (2) 225 - - 230 230 230 250 250 Storage Cabinet - Files/Equip - - - - - - Paper Cutter 200 200 Line Item Reduction Total 1,735 1,970 1,970 1,810 3,310 3,310 2,480 2,480 6212 MOTOR FUELS /OILS /ADDITIVES Vehicles 601, 603 and 604 Nolead Fuel (1220 gal.) 3,825 3,650 3,650 3,725 3,725 3,725 3,725 3,725 Oil /Lub 175 185 185 190 190 190 190 190 Total 3,825 3,835 3,835 3,915 3,915 3,915 3,915 3,915 6214 CHEMICALS Propiconazole (oak wilt)(from 5505) 180 180 180 200 - - Total 180 180 180 200 - - - - 6215 EQUIPMENT- PARTS Vehicles 601, 603 and 604 1,430 1,430 1,430 1,430 1,430 1,430 1,430 1,430 Line Item Reduction (400) (400) (400) Total 1,430 1,030 1,030 1,030 1,430 1,430 1,430 1,430 6216 EQUIPMENT - TIRES /BATTERIES Vehicles 601, 603 and 604 400 410 410 500 500 500 500 500 Line Item Reduction (200) (200) (200) (200) (200) Total 400 210 210 300 300 300 500 500 6229 GENERALSUPPLIES Manuals 205 210 210 215 215 215 215 215 'Paint (Paint for Marking Tree Disease) 255 260 260 265 265 265 325 325 'Personal Protective Equip - Safety 385 395 395 400 400 400 400 400 "Tree Sale 9,000 9,000 9,000 9,180 9,180 9,180 9,300 9,300 less offsetting revenue from tree sale (9,000) (9,000) (9,000) (9,180) (9,180) (9,180) (9,300) (9,300) Large Format Plotter and Misc 510 520 520 525 525 525 530 530 Wooden Stakes - 100 100 100 100 100 100 100 File Cabinets & Office Storage 625 - - - - - Total 1,980 1,485 1,485 1,505 1,505 1,505 1,570 1,570 6235 CONSULTANT SERVICES Consulting Service Expenses - - - - - - Total - - - - - 6237 TELEPHONE /PAGERS Mobile phone service 2,115 2,115 2,115 2,155 2,155 2,155 2,155 2,155 Track Phone (Seasonal Tree lnsp) 125 130 130 135 135 1 135 135 135 Total 2,240 2,245 2,245 2,290 2,290 2,290 2,290 2,290 6238 POSTAGE /UPS /FEDEX Postage 55 65 65 70 70 70 70 70 Total 55 65 65 70 70 70 70 70 6239 PRINTING/PUBLISHING Business Cards, PW Poster, Forms 410 420 420 425 425 425 425 425 Brochures and Forms 535 545 545 550 550 550 550 550 Door Hangers (stenciling, tree inspec) - - - - - 75 - Total 945 965 965 975 9 975 975 975 161 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END ADMIN DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED RECOMMEND PROP RECOMMEND PROP RECOMMEND 6249 OTHER CONTRACTUAL SERVICES Oak Wllt/DED Cost -Share Program 41,000 38,000 38,000 38,000 - - Shade Tree Management Strategies 50,000 50,000 67,700 67,700 Cartegraph Maintenance Fee 1,050 3,670 3,670 3,740 3,740 3,740 3,834 3,834 Line Item Reduction (15,000) (15,000) (14,000) (10,000) (10,000) Total 42,050 26,670 26,670 27,740 53,740 43,740 71,534 61,534 6265 REPAIRS - EQUIPMENT Copier Maintenance 750 1,100 1,100 1,125 1,125 1,125 1,125 1,125 Fax, Folding Mach., Type. 155 160 160 175 175 175 175 175 Wash Bay Supplies (car wash tickets) 205 200 200 200 200 200 200 200 Total 1,110 1,460 1,460 1,500 1,500 1,500 1,500 1,500 6275 SCHOOL/CONF /EXP - LOCAL Seminars /Mtgs (CONDAC, PW Mtgs) 995 1,015 1,015 1,035 1,035 1,035 1,050 1,050 Shade Tree Short Course 210 185 185 190 190 190 400 400 Forestry Management Workshop (x2) 190 195 195 205 205 205 205 205 Natural Resources Seminar 210 215 215 220 220 220 230 230 EAB Pest Control Training 150 150 150 155 155 155 200 200 APWA Conference - Metro 395 405 405 410 410 410 415 415 CEAM Conference - Metro 290 300 300 305 305 305 310 310 Total 2,440 2,465 2,465 2,520 2,520 2,520 2,810 2,810 6276 SCHOOL/CONF /EXP - OTHER APWA/AWWA Conference 1,800 1,850 1,850 1,900 1,900 1,900 1,950 1,950 Total 1,800 1,850 1,850 1,900 1,900 1,900 1,950 1,950 6277 MILEAGE ALLOWANCE Car Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage 380 385 385 390 390 390 400 400 Total 3,680 3,685 3,685 3,690 3,690 3,690 3,700 3,700 6278 SUBSISTENCE ALLOWANCE In -state training 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS Prof Dues (APWA, CEAM) 1,125 1,150 1,150 1,175 1,175 1,175 1,200 1,200 "Prof Dues (Soc of Arbor, ADF, Pesticide) 230 235 235 240 240 240 240 240 Arbor Day Foundation, Pest Applicator 125 125 125 130 130 130 135 135 Total 1,480 1,510 1,510 1,545 1,545 1,545 1,575 1,575 6281 UNIFORM /CLOTHING ALLOWANCE Clothing Natural Resources 935 940 940 950 950 950 950 950 Total 935 940 940 950 950 950 950 950 6310 RENTAL EXPENSE "Home & Garden Expo Booth 400 475 475 475 515 515 525 525 Copier Lease 4,623 4,750 4,750 4,775 4,775 4,775 4,800 4,800 Total 5,023 5,225 5,225 5,250 5,290 5,290 5,325 5,325 6399 OTHER CHARGES "'Water Quality Permits (Trans 5505) - - - - - - - - Total - - - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 3,999 4,340 4,340 4,450 4,450 4,450 4,450 4,450 Total 3,999 4,340 4,340 4,450 4,450 4,450 4,450 4,450 Total Net of Personnel 77,507 61,960 61,960 63,510 91,850 81,480 109,304 99,124 TOTAL EXPENSES $ 468,776 $ 468,410 $ 468,410 $ 474,325 $ 502,665 $ 492,295 $ 624,675 $ 544,549 162 Apple Valley Notes: 163 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 30 1530 FLEET & BUILDINGS Public Works DESCRIPTION OF ACTIVITY The Public Works Central Maintenance Division is responsible for maintaining the City's vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine preventative maintenance and full- service repair work is performed on City -owned vehicles and equipment by staff mechanics. This division also operates and maintains the central fuel dispensing system located at the Central Maintenance Facility. The Central Maintenance Division maintains the buildings and grounds for the Central Maintenance Facility (Public Works and Parks Maintenance). Personnel within the division perform building maintenance, cleaning, stocking of general supplies and facility repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems. This division also supervises HVAC systems and building maintenance personnel at the Municipal Center (City Hall /Police). SERVICE CATEGORIES The Public Works Central maintenance Division provides a centralized source for the following services related to fleet and building functions for the City of Apple Valley. 1. City Fleet Repair and Maintenance Services ■ Provide repair and preventative maintenance services for City owned vehicles and equipment, ranging from major engine repair to routine oil changes • Provide initial equipment set -up and supply replacement parts for City fleet ■ Track replacement cycles and consolidate replacement costs for City fleet ■ Coordinate auto body repair work with vendors for damaged City vehicles 2. Buildings and Grounds Custodial Services ■ Provide routine custodial services for the Municipal Center, Police Department and Central Maintenance Facility ■ Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.) ■ Provide lawn care, landscape maintenance and snow plowing for city facilities 3. Building Maintenance and Repair Services • Maintain heating, ventilation and air conditioning systems, electrical systems, and plumbing systems for the Municipal Center, Police Department and Central Maintenance Facility • Provide contract repair of city building structures, such as repairs to roofs, doors, flooring and other building components • Provide planning and budgeting for building improvements at the Municipal Center, Police Department and Central Maintenance Facility 164 4. City Fuel Supply Services • Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works and Parks Department • Maintain 20,000 gallon central fuel supply system located at the Central Maintenance Facility • Monitor and report fuel consumption to Finance Department of proper coding to City departments 5. Fleet Acquisition and Disposition Services ■ Assist departments with specifications for replacement vehicles ■ Coordinate vehicle purchasing process, typically under the State Cooperative Purchasing Program (State Contract) ■ Provide for disposition of City vehicles and forfeiture vehicles through auctions MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the primary 2016 goals for this division include the following items. ■ Assist with initial implementation of the central fuel management system for all City -owned vehicles and major equipment items. ■ Complete new computer based technology for vehicle diagnostics ■ Improve compliance with vehicle maintenance time logging into JetFleet by other divisions and departments. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Equip Items in Fleet 263 262 262 262 262 Number of vehicle /equipment 1,905 1,908 1,268 1,300 1,300 Repair Orders Number of Vehicles Replaced 14 18 18 12 12 Gallons of Fuel Supplied 122,600 127,300 132,000 132,000 132,000 Miles Driven 904,000 872,000 890,393 900,000 900,000 165 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Supervisor 1 1 1 1 Fleet Maintenance Foreman 1 1 1 1 Fleet Maintenance /Mechanic 2 2 2 2 Building Maintenance 3 3 3 3 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal Maintenance 1 1 1 1 Summary Budget Department 30, Business Unit 1530 - Fleet & Buildings -CMF 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 293,961 309,642 319,802 330,938 336,790 349,885 358,295 Emp. Benefits 102,304 107,829 114,573 114,945 123,995 128,970 132,705 Supplies 30,686 26,730 26,137 35,275 30,460 31,020 30,450 Contractual Serv. 9,155 10,459 10,614 14,640 11,200 13,490 13,840 Utilities 58,837 78,373 92,942 68,880 77,050 82,200 84,225 Repairs & Maint. 19,533 23,131 34,042 21,900 22,300 22,740 23,300 Training /Travel /Dues 6,338 6,761 6,689 7,600 7,285 7,720 7,810 Other Exp. 2,091 2,749 4,568 6,050 6,075 8,190 8,245 Misc for resale 3,120 3,702 3,458 3,200 3,300 3,350 3,425 Vehicle Replacement Fund - - 5,040 5,044 5,270 5,400 5,550 Capital outlay 94,835 46,321 65,000 65,000 59,500 - - Total Exp 620,860 615,697 682,865 673,472 683,225 652,965 667,845 Net addition to (use of) (620,860) (615,697) (682,865) (673,472) (683,225) (652,965) (667,845) general revenues 2016 Capital Outlay Building Capital Outlay requests moved to Muni Bldg Fund VERF Charges $5,400 2017 Capital Outlay VERF Changes $5,550 City of Apple Valley 166 Department Expense Summary Budget Years (2016 -2017) FLEET & BUILDINGS -CMF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 305,508 318,359 315,940 158,130 323,840 323,840 331,910 331,910 6112 - SALARY - SEASONAL TEMP 16,320 10,871 10,000 6,683 10,500 15,000 10,500 15,125 6113 - OVERTIME - REGULAR EMPLOYEES 3,000 1,387 3,000 1,923 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 827 776 6122 - COMP REQUEST - 11,642 -3,648 6123 - SALARY -OTHER 6,110 7,850 8,045 8,045 8,260 8,260 6105 -SALARIES AND WAGES 330,938 319,802 336,790 163,863 345,385 349,885 353,670 358,295 6138 - MEDICARE 4,816 4,581 4,995 2,341 5,110 5,110 5,130 5,130 6139 -FICA 20,591 19,586 21,345 10,010 21,845 21,845 21,925 21,925 6141 - PENSIONS -PERA 22,810 22,385 24,510 11,730 25,115 25,115 25,735 25,735 6142 - WORKERS COMPENSATION 6,724 6,887 8,345 4,414 8,960 8,960 9,850 9,850 6144 - LONG -TERM DISABILITY INSURANCE 904 877 900 457 920 920 945 945 6145 - MEDICAL INSURANCE 59,100 53,919 63,900 27,916 67,020 67,020 69,120 69,120 6146 - DENTAL INSURANCE 0 4,868 0 2,395 6147 - LIFE INSURANCE -BASIC 57 15 6148 - LIFE INSURANCE -SUPP /DEPEND 1,413 1,573 6125 - EMPLOYEE BENEFITS 114,945 114,573 123,995 60,852 128,970 128,970 132,705 132,705 6100 - TOTAL PERSONNEL SERVICES 445,883 434,375 460,785 224,716 474,355 478,855 486,375 491,000 6210 - OFFICE SUPPLIES 200 269 205 11 210 210 250 250 6211 - SMALL TOOLS & EQUIPMENT 11,400 7,882 6,190 4,288 6,280 6,280 6,345 6,345 6212 - MOTOR FUELS /OILS 5,100 4,097 5,125 862 5,235 5,235 5,185 5,185 6214 - CHEMICALS 499 0 6215 - EQUIPMENT -PARTS 6,700 4,819 6,750 1,290 6,840 6,840 6,900 5,900 6216 - VEHICLES- TIRES /BATTERIES 375 135 390 -120 410 410 450 450 6229 - GENERAL SUPPLIES 11,500 8,435 11,800 7,272 12,045 12,045 12,320 12,320 6205 - SUPPLIES 35,275 26,137 30,460 13,603 31,020 31,020 31,450 30,450 6235 - CONSULTANT SERVICES 500 238 500 271 510 510 525 525 6237- TELEPHONE /PAGERS 1,350 1,210 1,375 547 1,400 1,400 1,425 1,425 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 200 135 200 0 200 200 200 200 6240 - CLEANING SERVICE /GARBAGE 10,300 8,863 8,985 4,279 15,215 10,715 15,610 10,985 6249 - OTHER CONTRACTUAL SERVICES 2,290 168 140 0 2,665 665 2,705 705 6230 - CONTRACTUAL SERVICES 14,640 10,614 11,200 5,097 19,990 13,490 20,465 13,840 6255 - UTILITIES - ELECTRIC 28,000 27,187 33,600 8,423 34,200 34,200 35,000 35,000 6256 - UTILITIES - NATURAL GAS 39,500 64,348 41,950 23,008 45,000 45,000 46,125 46,125 6257 - UTILITIES- PROPANE/WATER/SEWER 1,380 1,407 1,500 1,524 3,000 3,000 3,100 3,100 6250 - UTILITIES 68,880 92,942 77,050 32,955 82,200 82,200 84,225 84,225 6265 - REPAIRS - EQUIPMENT 4,600 4,558 4,600 1,311 4,690 4,690 4,800 4,800 6266 - REPAIRS - BUILDING 17,300 29,484 17,700 14,657 18,050 18,050 18,500 18,500 6260 - REPAIRS AND MAINTENA 21,900 34,042 22,300 15,967 22,740 22,740 23,300 23,300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 875 191 500 270 875 875 875 875 6277 - MILEAGE /AUTO ALLOWANCE 3,400 3,320 3,400 1,552 3,405 3,405 3,405 3,405 6280 - DUES & SUBSCRIPTIONS 25 86 25 55 30 30 35 35 6281 - UNIFORM /CLOTHING ALLOWANCE 3,300 3,093 3,360 1,375 3,410 3,410 3,495 3,495 6270 - TRNG /TRAVL /DUES /UNIF 7,600 6,689 7,285 3,251 7,720 7,720 7,810 7,810 6200 - TOTAL OPERATING COSTS 148,295 170,425 148,295 70,874 163,670 157,170 167,250 159,625 6310 - RENTAL EXPENSE 0 0 0 0 City of Apple Valley 167 Department Expense Summary Budget Years (2016 -2017) FLEET & BUILDINGS -CMF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6330 - SALES /USE TAX 114 0 6333 - GENERAL -CASH DISCOUNTS -54 -7 6349 - LATE FEES /FINANCE CHARGES 0 0 6399 - OTHER CHARGES 6,050 4,508 6,075 5,292 8,190 8,190 8,245 8,245 6301 -OTHER EXPENDITURES 6,050 4,568 6,075 5,285 8,190 8,190 8,245 8,245 6300 - TOTAL OTHER EXPENDITURES 6,050 4,568 6,075 5,285 8,190 8,190 8,245 8,245 6540 - TAXABLE MISC FOR RESALE 3,458 1,019 6545 - NON - TAXABLE MISC FOR RESALE 3,200 0 3,300 627 3,350 3,350 3,425 3,425 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,200 3,458 3,300 1,645 3,350 3,350 3,425 3,425 6500 - TOTAL LIQUOR EXPENDITURES 3,200 3,458 3,300 1,645 3,350 3,350 3,425 3,425 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 65,000 65,000 59,500 0 134,000 0 182,000 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 0 6745 - VERF CHARGES 5,044 5,040 5,270 2,195 5,400 5,400 5,550 5,550 6701 -TOTAL CAPITAL OUTLAY 70,044 70,040 64,770 2,195 139,400 5,400 187,550 5,550 6700 - TOTAL CAPITAL OUTLAY 70,044 70,040 64,770 2,195 139,400 5,400 187,550 5,550 673,472 682,866 683,225 304,715 788,965 652,965 852,845 667,845 168 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF -1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 305,508 315,940 315,940 323,840 323,840 323,840 331,910 331,910 6112 Salary- Seasonal Temp 16,320 10,000 10,000 10,000 10,500 15,000 10,500 15,125 6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 6,110 7,850 7,850 8,045 8,045 8,045 8,260 8,260 6138 Medicare 4,816 4,995 4,995 5,110 5,110 5,110 5,130 5,130 6139 FICA 20,591 21,345 21,345 21,845 21,845 21,845 21,925 21,925 6141 Pension - PERA 22,810 24,510 24,510 25,115 25,115 25,115 25,735 25,735 6142 Work Comp Ins 6,724 8,345 8,345 8,960 8,960 8,960 9,850 9,850 6144 Long -Term Disability Insurance 904 900 900 920 920 920 945 945 6145 Hospital & Life Insurance 59,100 63,900 63,900 67,020 67,020 67,020 69,120 69,120 Total 445,883 460,785 460,785 473,855 474,355 478,855 486,375 491,000 6210 OFFICE SUPPLIES General Supplies 200 205 205 210 210 210 250 250 Total 200 205 205 210 210 210 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 4,300 4,390 4,390 4,480 4,480 4,480 4,500 4,500 Scan Tool Updates - Heavy Equipment - 1,100 1,100 1,100 1,100 1,100 1,125 1,125 Scan Tool Updates- Light Equipment - 700 700 700 700 700 720 720 Mechanic Computer System for Shop 7,100 - - - - Total 11,400 6,190 6,190 6,280 6,280 6,280 6,345 6,345 6212 MOTOR FUELS /OILS Nolead Fuel 2,180 2,180 2,180 2,225 2,225 2,225 2,225 2,225 Diesel Fuel 1,075 1,050 1,050 1,070 1,070 1,070 1,000 1,000 Diesel Fuel Tax 95 95 95 100 100 100 100 100 Antifreeze, Windshield Fluid 1,600 1,600 1,600 1,635 1,635 1,635 1,650 1,650 Oil and Lubricants 150 200 200 205 205 205 210 210 Total 5,100 5,125 5,125 5,235 5,235 5,235 5,185 5,185 6215 EQUIPMENT - PARTS Small Parts 4,200 4,250 4,250 4,290 4,290 4,290 4,300 3,300 Building Maintenance Parts 2,500 2,500 2,500 2,550 2,550 2,550 2,600 2,600 Total 6,700 6,750 6,750 6,840 6,840 6,840 6,900 5,900 6216 EQUIPMENT - TIRES /BATTERIES Vehicles #702 and #704 375 390 390 410 410 410 450 450 Total 375 390 390 410 410 410 450 450 6229 GENERAL SUPPLIES Cleaning Supplies, Paper Products 11,220 11,500 11,500 11,740 11,740 11,740 12,000 12,000 Oxygen- Acetylene 280 300 300 305 305 305 320 320 Chair Replacement CMF - - - - - - 2 - 800 Mhz Radios - - - - - Total 11,500 11,800 11,800 12,045 12,045 12,045 12,320 12,320 6235 CONSULTANT SERVICES Safety (Prescription Safety Glasses, 500 500 500 510 510 510 525 525 Hepatitis, Respirator, Hearing Test) Total 500 500 500 510 510 510 525 525 6237 TELEPHONE/PAGERS Cellular Phones 1,350 1,375 1,375 1,400 1,400 1,400 1,425 1,425 CMF Radio Line Total 1,350 1,375 1,375 1,400 1,400 1,400 1,425 1,425 6239 PRINTING /PUBLISHING Maintenance Req., Bus. Cards, Misc. 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 6,000 6,125 6,125 6,250 6,250 6,250 6,400 6,400 Rug Service 1,900 1,940 1,940 1,980 1,980 1,980 2,030 2,030 Fluorescent Light Recycling (DEA) 700 700 700 715 715 715 740 740 Recycle Floor Dry 800 800 800 815 815 815 835 835 Tire & Filter Disposal 500 520 520 530 530 530 540 540 Hazardous Waste Disposal 400 400 400 425 425 425 440 440 Contractual Cleaning - CMF 4,500 4,625 Line Item Reduction (1,500) (1,500) (1,500) Total 10,300 8,985 8,985 9,215 15,215 10,715 15,610 10,985 6249 OTHER CONTRACTUAL SERVICES 800 Mhz Radio Maint Fee 1,590 1,590 1,590 1,590 1,590 1,590 1,600 1,600 Weed Control - CMF 700 550 550 560 560 560 575 575 Fire System Monitoring 340 340 350 350 Fire System Annual Testing 175 175 180 180 Line Item Reduction (2,000) (2,000) (2,000) (2,000) (2,000) Total 2,290 140 140 150 2,665 665 2,705 705 6255 UTILITIES - ELECTRIC Electric 28,000 33,600 33,600 34,200 34,200 34,200 35,000 35,000 Adjusting for historical trends Total 28,000 33,600 33,600 34,200 34,200 34,200 35,000 35,000 6256 UTILITIES - NATURAL GAS Natural Gas 39,500 41,950 41,950 42,800 45,000 45,000 46,125 46,125 Adjusting for historical trends Total 39,500 41,950 41,950 42,800 45,000 45,000 46,125 46,125 6257 UTILITIES - OTHER Water &Sewer 1,380 1,500 1,500 1,530 3,000 3,000 3,100 3,100 CMF irrigation install with WTP Total 1,380 1,500 1,500 1,530 3,000 3,000 3,100 3,100 169 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF -1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Shop Equipment, etc. 4,600 4,600 4,600 4,690 4,690 4,690 4,800 4,800 Line Item Reduction Total 4,600 4,600 4,600 4,690 4,690 4,690 4,800 4,800 6266 REPAIRS - BUILDINGS Repairs (H.V.A.C., Roof, Doors, Elec.) 17,300 17,700 17,700 18,050 18,050 18,050 18,500 18,500 Total 17,300 17,700 17,700 18,050 18,050 18,050 18,500 18,500 6275 SCHOOL/CONF /EXP - LOCAL Training & ASE Certification 875 875 875 875 875 875 875 875 Line Item Reduction (375) (375) (375) Total 875 500 500 500 875 1 875 875 875 6277 MILEAGE/AUTO ALLOWANCE Car Allowance - Supervisor 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage mist. 100 100 100 105 105 105 105 105 Total 3,400 3,400 3,400 3,405 3,405 3,405 3,405 3,405 6280 DUES & SUBSCRIPTIONS Sams Club Membership - City Supplies 25 25 25 30 30 30 35 35 Total 25 25 25 30 30 30 35 35 6281 UNIFORM /CLOTHING ALLOWANCE Uniform /Boots 1,950 1,990 1,990 2,020 2,020 2,020 2,070 2,070 Uniform RentaVRag Cleaning Service 1,350 1,370 1,370 1,390 1,390 1,390 1,425 1,425 Total 3,300 3,360 3,360 3,410 3,410 3,410 3,495 3,495 6310 RENTAL EXPENSE Mowing Equip - - - Total - - - - - - - - 6399 OTHER CHARGES State Boiler Certificate 75 75 75 80 80 80 80 80 WinFleet 750 765 765 775 775 775 775 775 Misc. DuesNehicle Inspection Decals 75 80 80 80 80 80 80 80 Licenses 300 305 305 310 310 310 310 310 (County Hazardous Waste) (State Tax) (MN Haz. Chem. Inventory Fee) AC Delco & Ford Motorcraft Computer Subscription 2,095 2,095 2,150 2,150 Mitchel 1 On -line Service Manuals 4,850 4,850 4,850 4,850 4,850 4,850 4,850 4 Total 6,050 6,075 6,075 6,095 8,190 8,190 8,245 8,245 6545 NON - TAXABLE MISC FOR RESALE Vending - CMF Pop, Juice, Water 3,200 3,300 3,300 3,350 3,350 3,350 3,425 3,425 Revenue generated from sales Total 3,200 3,300 3,300 3,350 3,350 3,350 3,425 3,425 6730 CAPITAL OUTLAY - VEHICLE JD Z -Turn Mower 50% - - - - - - Total - 6735 CAPITAL OUTLAY - OTHER IMP Conversion of Old Wash Bay 15,000 Building Inspections Security Improv 14,000 CMF Security Improvements 16,500 CMF HVAC Rehabilitation - - - 85,000 CMF Building Exterior Painting 19,500 27,000 27,000 - CMF Facility Sign Replacement - - - 10,000 Replace City Fuel Dispensing System 32,500 32,500 - Mechanic Hoist - CMF - - 82,000 Repab Street Foreman Office Space - - 7,500 Replace Carpet CMF Training Room 10,000 CMF Vehicle Storage Bldg Floor Rehap - 32,500 32,500 CMF Exterior Door Replacement 6,500 6,500 Rehab Lunchroom counterslappliance - - CMF Building Exterior Rehab /Paint CMF South Lot Pavement Maintenance 6735 CAPITAL OUTLAY - OTHER IMP cont. CMF /PD Vehicle Bldg Insulate Radio Upgrade Public Works & Parks Replace Carpet CMF Replace CMF Compressor Office Space Municipal Center Replace Last Roof Section CMF - Duralast 30,000 HVAC Control Upgrade -Front Office Area - - - - - 30,000 Total 65,000 59,500 59,500 16,500 134,000 182,000 6740 CAPITAL OUTLAY - OTHER ITEMS CMF Hallway Tile Replacment - - - - - Total - - - - - - - 6745 VEHICLE REPLACEMENT VERF- Vehicle Repl. Charges 5,044 5,270 5,270 5,400 5,400 5,400 5,550 5,550 Total 5,044 5,270 5,270 5,400 5,400 5,400 5,550 5,550 Total Net of Personnel 227,589 222,440 222,440 182,455 314,610 174,110 366,470 176,845 TOTAL EXPENSES $ 673,472 $ 683,225 $ 683,225 $ 656,310 $ 788,965 $ 652,965 $ 852,845 $ 667,845 170 Apple Valley Notes: 171 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 31 1600 &1665 STREETS MAINTENANCE Public Works DESCRIPTION OF ACTIVITY The Public Works Streets Division is responsible for maintaining the local streets system consisting of approximately 416 lane miles of roadway. Duties include repairing street pavement sections; repair and maintenance of storm drainage catch basins and storm water management ponds; and maintenance of sidewalks and on- street pathways throughout the community. This division is also responsible for boulevard maintenance, tree trimming and forestry maintenance work for trees located within the public street right -of -way. SERVICE CATEGORIES The Public Works Street Division provides a centralized source for the following internal and external services related to street maintenance functions for the City of Apple Valley. 1. Street Maintenance and Preservation Services ■ Repair structural and surface failure of street pavement (patching, pothole repair, etc.) ■ Remove and replace sections of damaged curb and valley gutters ■ Conduct crack sealing and micro surfacing to preserve street pavements ■ Conduct street sweeping on public streets, removing approximately 500 tons of material per year 2. Sidewalk and Trail System Maintenance Services ■ Inspect one -third of all sidewalk sections each year to identify repair needs ■ Remove and replace concrete sidewalk sections as determined during inspections ■ Conduct concrete leveling work to repair uneven concrete joints (trip hazards) ■ Repair and maintain segments of trail system located in the right -of -way (excludes segments of public trails located in city parks) 3. Boulevard Tree Maintenance Services ■ Trim boulevard trees to maintain minimum vertical clearance for roadways ■ Remove dead or diseased trees located within the public right -of -way ■ Remove debris from streets following severe storm events 4. Drainage System Maintenance Services: ■ Inspect and repair storm sewer catch basins along roadways ■ Inspect and clear pond outlets to prevent blockages and associated flooding • Repair inlet and outlet pipe connections to storm water ponds ■ Remove accumulated sediment deltas from ponds ■ Contractual work associated with storm drainage system maintenance is funded by the Storm Drainage Utility, see Business Unit 5505 172 5. Turf Mowing Services ■ Mow approximately 76 miles of boulevards along collector streets with adjacent trail systems ■ Mow and remove excess vegetation adjacent to storm water ponds ■ Provide additional turf mowing along County right -of -ways to maintain community appearance MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the following major objectives are established for 2016 within this business unit. • Conduct field evaluation and rating of one -third of the City street system to assist in further development of the pavement management system. • Initiate comprehensive program for maintaining landscaping and street light system along Cedar Avenue. • Continue pavement preservation program (microsurfacing /crack sealing) for public streets and trails. • Conduct an inventory of existing storm water ponds throughout the city to identify and prioritize maintenance needs, including dredging and removal of sand deltas. • Maintain street sweeping service levels to address State and Federal mandates for water quality improvements. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Lane Miles of 409 410 416 422 424 Street Maintained Number of Blvd Trees 2,260 1,990 1,175 1,900 1,600 Maintained Street Sweeping Tonnage 270 450 520 500 530 Miles of Trails on ROW 55 56 57 58 59 Maintained Miles of Sidewalk Maintained 132 133 134 135 136 Cubic yards of Leaves 450 1,500 930 1,200 1,300 Collected 173 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Superintendent 1 1 1 1 Streets Foreman 2 2 2 2 Technical Specialist 2 3 3 3 Maintenance 1 /II 10 9 9 10 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal Street Maint. 4 4 5 5 Summary Budget Department 31 Street Maintenance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 817,152 850,821 845,049 895,957 919,480 926,080 955,700 Emp. Benefits 320,322 340,632 352,569 350,027 380,100 383,425 401,605 Supplies 209,919 242,628 286,043 251,020 230,730 248,412 252,793 Contractual Serv. 229,666 247,701 178,788 231,865 224,145 233,270 239,201 Utilities 759 3,707 2,205 930 4,455 4,560 3,675 Repairs & Maint. 22,468 2,711 21,125 23,770 19,255 24,765 25,384 Training /Travel /Dues 11,963 11,204 10,929 11,500 11,900 12,310 12,528 Other Exp. (88) 38 (18) 400 3,600 3,600 3,690 Vehcile Replacement Fund - - - - - Capital outlay 31,353 85,414 6,033 14,400 9,500 - Total Exp 1,643,514 1,784,856 1,702,723 1,779,869 1,803,165 1,836,422 1,894,576 Net addition to (use of) general revenues (1,643,514) (1,784,856) (1,702,723) (1,779,869) (1,803,165) (1,836,422) (1,894,576) 2015 CAPITAL OUTLAY V -Box Insert for Durapatch Truck $9,500 2016 CAPITAL OUTLAY See Equipment Certificate Fund for additional PW items not funded in General Fund City of Apple Valley 174 Department Expense Summary Budget Years (2016 -2017) STREET MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 785,133 794,077 808,980 374,220 813,450 813,450 847,830 847,830 6112 - SALARY - SEASONAL TEMP 55,600 45,792 45,600 29,359 45,600 45,600 45,600 45,600 6113 - OVERTIME - REGULAR EMPLOYEES 36,700 39,905 36,700 17,669 36,700 36,700 36,700 36,700 6121 - INSURANCE CASH BENEFIT 3,763 2,511 6122 - COMP REQUEST - 38,488 -9,673 6123 - SALARY -OTHER 18,524 28,200 30,330 30,330 25,570 25,570 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 895,957 845,049 919,480 414,086 926,080 926,080 955,700 955,700 6138 - MEDICARE 12,991 11,897 13,480 5,835 13,430 13,430 13,860 13,860 6139 - FICA 55,549 50,872 57,625 24,948 57,420 57,420 59,255 59,255 6141 - PENSIONS -PERA 60,926 58,555 65,540 28,666 66,035 66,035 68,260 68,260 6142 - WORKERS COMPENSATION 48,130 50,008 55,650 27,046 58,220 58,220 66,030 66,030 6144 - LONG -TERM DISABILITY INSURANCE 2,331 2,295 2,405 1,164 2,320 2,320 2,500 2,500 6145 - MEDICAL INSURANCE 170,100 159,959 185,400 73,823 186,000 186,000 191,700 191,700 6146 - DENTAL INSURANCE 11,213 6,171 6147 - LIFE INSURANCE -BASIC 164 42 6148 - LIFE INSURANCE -SUPP /DEPEND 7,606 2,720 6125 - EMPLOYEE BENEFITS 350,027 352,569 380,100 170,416 383,425 383,425 401,605 401,605 6100 - TOTAL PERSONNEL SERVICES 1,245,984 1,197,618 1,299,580 584,502 1,309,505 1,309,505 1,357,305 1,357,305 6210 - OFFICE SUPPLIES 142 52 6211 - SMALL TOOLS & EQUIPMENT 7,925 4,212 8,175 5,605 9,530 9,530 7,940 7,940 6212 - MOTOR FUELS /OILS 101,675 116,246 109,890 36,484 109,287 109,287 112,030 112,030 6214 - CHEMICALS 4,225 1,453 4,275 39 230 230 230 230 6215 - EQUIPMENT -PARTS 63,700 101,531 66,085 37,355 67,455 67,455 69,135 69,135 6216 - VEHICLES- TIRES /BATTERIES 9,100 8,389 10,050 2,606 10,255 10,255 10,512 10,512 6229 - GENERAL SUPPLIES 64,395 54,071 32,255 27,937 51,655 51,655 52,946 52,946 6205 - SUPPLIES 251,020 286,043 230,730 110,078 248,412 248,412 252,793 252,793 6235 - CONSULTANT SERVICES 1,070 799 1,095 1,105 1,115 1,115 1,143 1,143 6237- TELEPHONE /PAGERS 1,490 1,711 1,490 684 1,490 1,490 1,527 1,527 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 580 509 590 0 600 600 615 615 6240 - CLEANING SERVICE /GARBAGE 24,600 17,002 15,595 1,649 24,095 20,095 24,697 20,697 6249 - OTHER CONTRACTUAL SERVICES 204,125 158,765 205,375 8,456 209,970 209,970 215,219 215,219 6230 - CONTRACTUAL SERVICES 231,865 178,786 224,145 11,893 237,270 233,270 243,201 239,201 6255 - UTILITIES - ELECTRIC 670 454 810 208 820 820 841 841 6257 - UTILITIES- PROPANE/WATER/SEWER 260 1,751 3,645 21 3,740 3,740 3,834 2,834 6250 - UTILITIES 930 2,205 4,455 229 4,560 4,560 4,675 3,675 6265 - REPAIRS - EQUIPMENT 23,770 22,223 19,255 8,883 24,765 24,765 25,384 25,384 6269 - REPAIRS -OTHER 0 -1,098 0 425 6260 - REPAIRS AND MAINTENA 23,770 21,125 19,255 9,309 24,765 24,765 25,384 25,384 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,100 820 500 0 900 900 923 923 6277 - MILEAGE /AUTO ALLOWANCE 3,600 3,307 3,600 1,513 3,600 3,600 3,600 3,600 6280 - DUES & SUBSCRIPTIONS 400 340 400 0 410 410 420 420 6281 - UNIFORM /CLOTHING ALLOWANCE 6,400 6,462 7,400 5,006 7,400 7,400 7,585 7,585 6270 - TRNG /TRAVL /DUES /UNIF 11,500 10,929 11,900 6,518 12,310 12,310 12,528 12,528 6200 - TOTAL OPERATING COSTS 519,085 499,089 490,485 138,026 527,317 523,317 538,581 533,581 6310 - RENTAL EXPENSE 300 0 3,500 355 3,500 3,500 3,588 3,588 City of Apple Valley 175 Department Expense Summary Budget Years (2016 -2017) STREET MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6333 - GENERAL -CASH DISCOUNTS -18 -9 6399 - OTHER CHARGES 100 0 100 0 100 100 103 102 6301 -OTHER EXPENDITURES 400 -18 3,600 346 3,600 3,600 3,691 3,690 6300 - TOTAL OTHER EXPENDITURES 400 -18 3,600 346 3,600 3,600 3,691 3,690 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 6,033 9,500 5,170 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 14,400 0 0 0 6745 - VERF CHARGES 0 0 6701 -TOTAL CAPITAL OUTLAY 14,400 6,033 9,500 5,170 6700 - TOTAL CAPITAL OUTLAY 14,400 6,033 9,500 5,170 1,779,869 1,702,721 1,803,165 728,044 1,840,422 1,836,422 1,899,577 1,894,576 176 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 785,133 808,980 808,980 840,420 813,450 813,450 847,830 847,830 6111 Salary- Parttime - - - 6112 Salary- Seasonal Temp 55,600 45,600 45,600 45,600 45,600 45,600 45,600 45,600 6113 Overtime - Reg 36,700 36,700 36,700 36,700 36,700 36,700 36,700 36,700 6123 Salaries - Other 18,524 28,200 28,200 31,545 30,330 30,330 25,570 25,570 6138 Medicare 12,991 13,480 13,480 13,980 13,430 13,430 13,860 13,860 6139 FICA 55,549 57,625 57,625 59,785 57,420 57,420 59,255 59,255 6141 Pension - PERA 60,926 65,540 65,540 68,150 66,035 66,035 68,260 68,260 6142 Worker's Compensation 48,130 55,650 55,650 60,620 58,220 58,220 66,030 66,030 6144 Long -Term Disability Insurance 2,331 2,405 2,405 2,500 2,320 2,320 2,500 2,500 6145 Hospital & Life Insurance 170,100 185,400 185,400 194,280 186,000 186,000 191,700 191,700 Total 1,245,984 1,299,580 1,299,580 1,353,580 1,309,505 1,309,505 1,357,305 1,357,305 6211 SMALL TOOL & EQUIPMENT Misc. Tools, Toolbox 3,900 3,980 3,980 4,060 4,000 4,000 4,100 4,100 Replace Weed Whips 325 325 325 330 330 330 340 340 Moved Tree Inj Equip -Ash EAB to Nat Res 2,300 800 800 800 Chain Saw Replacement - 870 870 890 550 550 900 900 Cutoff Saw Replace 2,200 2,200 - - - SidewalkPlainerReplace - - - 1,700 Pathway Edger 1,650 1,650 Hammer Drill Replace 400 - - - 500 500 Chain Saw MS 660 Replace 1,000 - - Sidewalk Finger Grabber 3,000 3,000 Jackhammer Replace - - - Arrow Board Replace Tommy Lift Replace Hand Grinder Replace Fairmont Pole Saw Replace 2,100 2,100 Fork Grapple Replacement Asphalt Jackhammer Replacement Plate Compator Replacement - - - - - Total 7,925 8,175 8,175 7,780 9,530 9,530 7,940 7,940 6212 MOTOR FUELS /OILS Gas and Diesel Fuel Nolead Fuel 6,546 gal. 20,360 19,530 19,530 19,940 19,357 19,357 19,840 19,840 Diesel Fuel 25,000 gal. 73,600 80,170 80,170 81,850 79,500 79,500 81,490 81,490 Diesel Road Tax 1,965 4,440 4,440 4,530 4,500 4,500 4,620 4,620 Oil 5,750 5,750 5,750 5,870 5,930 5,930 6,080 6,080 Total 101,675 109,890 109,890 112,190 109,287 1 109,287 112,030 112,030 6214 CHEMICALS Street Maintenance Products 225 225 225 230 230 230 230 230 Moved to Nat Res -Ash Tree Inject Chems/I 4,000 4,050 4,050 4,100 Total 4,225 4,275 4,275 4,330 230 230 230 230 6215 EQUIPMENT- PARTS Sweeper Brooms 8,500 9,000 9,000 9,180 9,180 9,180 9,410 9,410 Mowers/Tractors 2,800 2,860 2,860 2,920 2,920 2,920 2,990 2,990 Trucks /Other Vehicles 37,000 38,500 38,500 39,300 39,300 39,300 40,280 40,280 Sweepers - Repair Parts 13,800 14,090 14,090 14,385 14,385 14,385 14,745 14,745 Stump Grinder Teeth 1,600 1,635 1,635 1,670 1,670 1,670 1,710 1,710 Total 63,700 66,085 66,085 67,455 67,455 67,455 69,135 69,135 6216 EQUIPMENT - TIRES /BATTERIES Batteries 2,050 2,100 2,100 2,140 2,140 2,140 2,194 2,194 Tires - Vehicles 4,500 4,850 4,850 4,950 4,950 4,950 5,074 5,074 Tires - Off Road Tires 2,550 3,100 3,100 3,165 3,165 3,165 3,244 3,244 Total 9,100 10,050 10,050 10,255 10,255 10,255 10,512 10,512 6229 GENERAL SUPPLIES 3/8" Granit Chips for Pothole Patching 2,550 2,600 2,600 2,650 2,650 2,650 2,716 2,716 Bituminous Hot Mix 3,900 3,900 3,900 3,980 3,980 3,980 4,080 4,080 Bituminous Cold Mix 1,000 1,000 1,000 1,020 1,020 1,020 1,046 1,046 1" Crushed Limestone 1,825 1,860 1,860 1,900 1,900 1,900 1,948 1,948 1 -1/2" Crushed Rock 1,500 1,530 1,530 1,560 1,560 1,560 1,599 1,599 Sod/ Black Dirt (Sidewalk Repairs) 6,100 4,900 4,900 5,000 5,000 5,000 5,125 5,125 Trees for Sidewalk Repair & Ash Replc. 1 21,000 1 18,000 18,000 19,500 7,000 7,000 7,175 7,175 Move trees to Nat Res (Keep $7000),2014 Begin Ash Tree Program - EAB - - Hardware & Supplies 3,570 3,600 3,600 3,675 3,675 3,675 3,767 3,767 Hydroseed Mulch 2,000 1,530 1,530 1,560 1,560 1,560 1,599 1,599 Mulch and Landscape Supplies - Cedar - 2,000 2,000 1,530 1,530 1,530 1,568 1,568 Concrete Sealer - Ring Route & Cedar 12,000 12,400 12,400 12,660 12,660 12,660 12,977 12,977 2014 - Begin Maint on Cedar Ave - - Asphalt Emulsifier 6,100 6,225 6,225 6,355 6,355 6,355 6,514 6,514 6229 GENERAL SUPPLIES cont. Safety Equipment 2,050 2,050 2,050 2,095 2,095 2,095 2,147 2,147 Grass Seed 800 660 660 670 670 670 687 687 Line Item Reduction (30,000) (30,000) (30,000) Total 64,395 32,255 32,255 34,155 51,655 51,655 52,946 52,946 177 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Safety (Safety Glasses, hepatitis, 1,070 1,095 1,095 1,115 1,115 1,115 1,143 1,143 respirator, hearing & drug testing) Total 1,070 1,095 1,095 1,115 1,115 1,115 1,143 1,143 6237 TELEPHONEIPAGERS Mobile Phones (3 @$41 /month) 1,490 1,490 1,490 1,490 1,490 1,490 1,527 1,527 Total 1,490 1,490 1,490 1,490 1,490 1,490 1,527 1,527 6239 PRINTING /PUBLISHING Work Orders, Advertising, Misc 50 50 50 50 50 50 51 51 Temp No Parking Signs (4th of July) 330 335 335 340 340 340 349 349 DOT Safety Inspection Books 200 205 205 210 210 1 210 215 215 Total 580 590 590 600 600 600 615 615 6240 C. SERVICE /GARBAGE REMOVAL Landfill Dumping Fee (SET,rolloff dump, 10,250 9,495 9,495 9,700 9,700 9,700 9,943 9,943 road kill, stump grindings - disposal) - - Leaves - disposal 2,050 2,050 2,050 2,095 2,095 2,095 2,147 2,147 Landfill Dumping Fee (street sweepings) 12,300 12,050 12,050 12,300 12,300 12,300 12,608 12,608 Line Item Reduction (8,000) (8,000) (8,000) (4,000) (4,000) Total 24,600 15,595 15,595 16,095 24,095 1 20,095 24,697 20,697 6249 OTHER CONTRACTUAL SERVICES Curb,Gutter,Sidewalk Replace /Mud Jack 25,600 26,100 26,100 26,450 26,450 26,450 27,111 27,111 STS Crews 13,325 13,600 13,600 13,885 13,885 13,885 14,232 14,232 Ring Route Painting 65,000 66,350 66,350 67,740 67,740 67,740 69,434 69,434 Colored Concrete Sealing - Ring Route 8,000 15,500 15,500 16,320 16,320 16,320 16,728 16,728 Colored Concrete Sealing - Cedar Ave 6,500 10,500 10,500 10,720 10,720 10,720 10,988 10,988 Cedar Avenue Landscape Maint Contract 18,000 7,500 7,500 7,650 7,650 7,650 7,841 7,841 Cedar Avenue Irrigation System Maint 7,500 3,270 3,270 3,340 3,340 3,340 3,424 3,424 RR Misc. (Masonry, Trees, Sidewalks) 10,200 11,500 11,500 11,740 11,740 11,740 12,034 12,034 Repair & Resurface Pathways 45,000 45,950 45,950 46,915 46,915 46,915 48,088 48,088 Blvd Weed Spraying 5,000 5,105 5,105 5,210 5,210 5,210 5,340 5,340 Crack Sealing - - - - - - Shift to Road Improvement Fund Total 204,125 205,375 205,375 209,970 209,970 209,970 215,219 215,219 6255 UTILITIES - ELECTRIC Galaxie Sprinklers 285 355 355 360 360 360 369 369 Cedar Avenue 105 100 100 100 100 100 103 103 Gallavant Sprinklers 280 355 355 360 360 360 369 369 Total 670 810 810 820 820 820 841 841 6257 UTILITIES - WATER/SEWER Gallavant/Galaxie Sprinklers 260 380 380 390 390 390 400 400 Cedar Avenue 415 3,265 3,265 3,350 3,350 3,350 3,434 2,434 Total 260 3,645 3,645 3,740 3,740 3,740 3,834 2,834 6265 REPAIRS - EQUIPMENT Heavy Equipment 18,500 18,890 18,890 19,290 19,290 19,290 19,772 19,772 2 -Way Radios, Pagers 720 735 735 750 750 750 769 769 Paint/Repair Truck frame /box 3,000 3,050 3,050 3,115 3,115 3,115 3,193 3,193 3 Bucket Truck Annual Inspections 1,550 1,580 1,580 1,610 1,610 1,610 1,650 1,650 Line Item Reduction (5,000) (5,000) (4,000) Total 23,770 19,255 19,255 20,765 24,765 24,765 25,384 25,384 6275 SCHOOLS /CONF /EXP - LOCAL MN APWA / T2 / Snow Plow Seminar 750 750 750 765 600 600 615 615 Supervisor Training 350 350 350 355 300 300 308 308 Line Item Reduction (600) (600) (620) Total 1,100 500 500 500 900 900 923 923 6277 MILEAGEIAUTO ALLOWANCE Car Allowance 3,600 3,600 3,600 3,600 3,600 3,600 3,600 3,600 Total 3,600 3,600 3,600 3,600 3,600 3,600 3,600 3,600 6280 DUES & SUBSCRIPTIONS Superintendent Assoc. & Subscription 400 400 400 410 410 410 420 420 Total 400 400 400 410 410 410 420 420 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms & Boots (14 x $500) 6,400 7,400 7,400 7,400 7,400 1 7,400 7,585 7,585 Total 6,400 7,400 7,400 7,400 7,400 7,400 7,585 7,585 6310 RENTAL EXPENSE Screener Bucket Attachment 3,500 3,500 3,500 3,500 3,500 3,588 3,588 See 6740 below Concrete Trailer 300 - - - - - Total 300 3,500 3,500 3,500 3,500 3,500 3,588 3,588 6399 OTHER CHARGES Weather Monitor (Upgraded 2003) - - - Street Waste Hauling License 100 100 100 100 100 100 103 102 Total 100 100 100 100 100 100 103 102 178 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Replace Single Axle 307 Plow, $212,000 Equip. fund Equip. fund Replace Single Axle 327 Plow, $212,000 Equip. fund Equip. fund Replace Patch Truck (339) with Trailer Equip. fund Equip. fund Unit: $50,000 Replace F550 Truck 340 $70,000 Equip. fund Equip. fund Vbox Insert for Dura Patch Truck 9,500 9,500 Replace Stump Grinder 345 $47,000 Equip. fund Equip. fund Replace Crash Attenuator, $15,400 Equip. fund Equip. fund Equip. fund Replace Loader 351 $205,000 Equip. fund Equip. fund Equip. fund Replace Sign /Aerial Truck 338 $102,500 Equip. fund Equip. fund Equip. fund Replace Single Axle 381 Plow, $212,000 Equip. fund Equip. fund Equip. fund Replace 314 Ton Pickup /Plow 313 $35,700 Equip fund Equip fund Replace F550 Truck /Plow 323 $73,500 Equip fund Equip fund Replace F550 Truck / Plow 325 $73,500 Equip fund Equip fund Replace F550 Bucket Truck 326 $105,000 Equip fund Equip fund Replace Skid Loader 332 $39,000 Equip fund Equip fund Replace JD 997 Mower 335 $16,900 Equip fund Equip fund Replace JD 997 Mower 349 $16,900 Equip fund Equip fund Replace Toolcat 5600 347 $56,200 Equip fund Equip fund 6730 CAPITAL OUTLAY - VEHICLES Replace 314 Ton Pickup 337, $34,000 Equip Fund Replace Single Axle 310 Plow, $200,000 Equip Fund Replace Single Axle 312 Plow, $200,000 Equip Fund Replace Tool Cat No. 346, $50,000 Equip Fund Loader #350 w/ Versatile Blower Replace 520 Loadall #363 w/ Plow Replace Z Turn Mower (2 at $16,000 ea.) Replace Tractor Backhoe #303 ($110,000) - - - Replace Sweeper #331 ($200,000) Replace One Ton Dump Truck #362 Replace 3/4 Ton Pickups (311 and 318) Water Truck - Shared with Parks Replace Loader 336 w/ Versatile Blower Move to Equipment Certificate Replace Compressor - - Total - 9,500 9,500 6740 CAPITAL OUTLAY - OTHER ITEMS Screener Bucket Attachment (1/3 share) 14,400 - - Total 14,400 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges Total Total Net of Personnel 533,885 503,585 503,585 506,270 530,917 526,917 542,271 537,271 TOTAL EXPENSES $ 1,779,869 $ 1,803,165 $ 1,803,165 $ 1,859,850 $ 1,840,422 $ 1,836,422 $ 1,899,577 $ 1,894,576 179 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 32 1660 SNOW AND ICE REMOVAL Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Streets Division provides for snow plowing and ice control along the public street system. The budget includes funds for overtime expenses when plowing is conducted after hours or weekends. Road salt and ice control materials are also funded through this business unit. The City purchases road salt materials through the cooperative purchasing program administered by the State of Minnesota. SERVICE CATEGORIES The Public Works Street Maintenance Division provides the following winter road maintenance services for the City of Apple Valley. 1. Snow Plowing Services • Conduct snow plowing response to winter storms for 400 lane miles of the City public street system in the most efficient process possible with available resources • Provide trained operators to simultaneously deploy equipment within 14 plow districts within the City for winter storm events • Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow trucks, four large loaders, two midsized loaders, and 15 pick -up trucks with plows. 2. Snow Removal and Hauling Services • Remove excess snow accumulations at intersections to maintain safe sightlines for vehicle traffic • Remove excess snow storage from City facilities and along collector roadways to the extent feasible with available resources • Maintain snow loading equipment and use contract truck hauling to transport excess snow material 3. Ice Control Services ■ Maintain adequate road salt inventories to provide deicing of public roadways ■ Conduct advanced deicing strategies, including ground speed sensing of salt spreaders, pre- wetting brine injection on all salt trucks, and on -site mixing of specialized brine solutions for road salt wetting liquids ■ Provide anti -icing treatment along selected roadways to preempt ice formation and reduce overall salt usage 180 MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the Public Works Department continue development of the anti -icing program. An anti -icing program involves pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti -icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Lane Miles 409 410 416 422 424 Maintained Number of Snow /Ice Events 24 53 50 40 40 per Year Tons of Salt Material Used 1,380 3,425 2,900 2,300 2,300 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None - Overtime Only N/A N/A N/A Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None Summary Budget Department 32 Snow & Ice Removal (Overtime) 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Actual Proposed Proposed Expenditures: Salaries & Wages 76,892 152,299 164,182 135,000 138,400 142,000 145,550 Emp. Benefits 13,575 27,255 28,907 28,108 28,310 30,440 32,105 Supplies 160,870 280,693 224,938 184,695 214,975 209,150 213,680 Contractual Serv. 1,630 6,974 8,405 15,150 7,300 8,300 8,658 Training /Travel /Dues 1,699 2,135 1,683 1,650 1,875 1,875 1,917 Total Exp 254,666 469,356 428,115 364,603 390,860 391,765 401,910 Net addition to (use of) general revenues (254,666) (469,356) (428,115) (364,603) (390,860) (391,765) (401,910) 2015 Capital Outlay: None City of Apple Valley 181 Department Expense Summary Budget Years (2016 -2017) SNOW & ICE REMOVAL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 186 6113 - OVERTIME - REGULAR EMPLOYEES 135,000 164,182 138,400 53,430 142,000 142,000 145,550 145,550 6122 - COMP REQUEST 0 0 6123 - SALARY -OTHER 0 0 6105 -SALARIES AND WAGES 135,000 164,182 138,400 53,617 142,000 142,000 145,550 145,550 6138 - MEDICARE 1,958 2,320 2,010 760 2,060 2,060 2,110 2,110 6139 - FICA 8,370 9,921 7,255 3,250 8,805 8,805 9,025 9,025 6141 - PENSIONS -PERA 9,788 11,932 10,380 4,021 10,650 10,650 10,915 10,915 6142 - WORKERS COMPENSATION 7,992 4,734 8,285 1,848 8,925 8,925 10,055 10,055 6144 - LONG -TERM DISABILITY INSURANCE 380 0 0 6125 - EMPLOYEE BENEFITS 28,108 28,907 28,310 9,878 30,440 30,440 32,105 32,105 6100 - TOTAL PERSONNEL SERVICES 163,108 193,089 166,710 63,495 172,440 172,440 177,655 177,655 6215 - EQUIPMENT -PARTS 15,725 20,110 23,025 19,272 23,505 23,505 24,093 24,093 6229 - GENERAL SUPPLIES 168,970 204,833 191,950 74,188 185,645 185,645 189,587 189,587 6205 - SUPPLIES 184,695 224,943 214,975 93,460 209,150 209,150 213,680 213,680 6249 - OTHER CONTRACTUAL SERVICES 15,150 8,405 7,300 -282 14,300 8,300 14,658 8,658 6230 - CONTRACTUAL SERVICES 15,150 8,405 7,300 -282 14,300 8,300 14,658 8,658 6275- SCHOOLS /CONFERENCES /EXPLOCAL 1,650 1,600 1,675 0 1,675 1,675 1,717 1,717 6277 - MILEAGE /AUTO ALLOWANCE 0 83 200 70 200 200 200 200 6270 - TRNG /TRAVL /DUES /UNIF 1,650 1,683 1,875 70 1,875 1,875 1,917 1,917 6200 - TOTAL OPERATING COSTS 201,495 235,031 224,150 93,248 225,325 219,325 230,255 224,255 6333 - GENERAL -CASH DISCOUNTS -5 0 6301 -OTHER EXPENDITURES -5 0 6300 - TOTAL OTHER EXPENDITURES -5 0 364,603 428,115 390,860 156,744 397,765 391,765 407,910 401,910 182 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAREND FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttime 6112 Salary- Seasonal Temp 6113 Overtime - Regular 135,000 138,400 138,400 142,000 142,000 142,000 145,550 145,550 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other - - - 6138 Medicare 1,958 2,010 2,010 2,060 2,060 2,060 2,110 2,110 6139 FICA 8,370 7,255 7,255 7,255 8,805 8,805 9,025 9,025 6141 Pension - PERA 9,788 10,380 10,380 10,650 10,650 10,650 10,915 10,915 6142 Work Comp Ins 7,992 8,285 8,285 8,925 8,925 8,925 10,055 10,055 6144 Long -Term Disability Insurance - 380 380 390 - - - - 6145 Hospital & Life Insurance Total 163,107 166,710 166 171,280 172,440 172,440 177,655 177,655 6215 EQUIPMENT - PARTS Tire Chains 2,200 1,000 1,000 1,020 1,020 1,020 1,046 1,046 Plow Cutting Edges 10,000 18,000 18,000 18,375 18,375 18,375 18,834 18,834 Backup Alarms/Light Bars 1,025 1,025 1,025 1,050 1,050 1,050 1,076 1,076 Additive Tank - 3,000 3,000 3,060 3,060 3,060 3,137 3,137 Connect Salt Brine to new Wash Bay 2,500 - - Anti -Icing Distributor Total 15,725 23,025 23,025 23,505 23,505 23,505 24,093 24,093 6229 GENERAL SUPPLIES Salt, Ice Control ('16 State prices) 101,695 119,800 119,800 122,200 123,400 123,400 126,485 126,485 less offsetting revenue from salt sale to ISD 196 (8,416) (12,000) (12,000) (13,000) (13,000) Clear Lane 60,775 65,500 65,500 66,810 67,465 67,465 69,152 69,152 Anti -Icing Additives 6,500 6,650 6,650 6,780 6,780 6,780 6,950 6,950 Sales Tax (Salt) Total 168,970 191,950 183,534 195,790 185,645 185,645 189,587 189,587 6249 OTHER CONTRACTUAL SERVICES Contract Snow Removal Equip 1,000 1,000 1,000 1,000 1,000 1,000 1,025 1,025 Plow Damage Sod Repairs 7,150 7,300 7,300 7,300 7,300 7,300 7,483 7,483 Trucking 7,000 6,000 6,000 6,000 6,000 6,000 6,150 6,150 Line Item Reduction 7,000 7,000 7,000 6,000 6,000 Total 15,150 7,300 7,300 7,300 14,300 8,300 14,658 8,658 6275 SCHOOUCONF /EXP - LOCAL Snow Removal School -DCTC 1,650 1,675 1,675 1,675 1,675 1,675 1,717 1,717 Total 1,650 1,675 1 1,675 1 1,675 1,717 1,717 6277 MILEAGE Snow &Ice Monitoring 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 Total Net of Personnel 201,495 224,150 215,734 228,470 225,325 219,325 230,254 224,254 TOTAL EXPENSES $ 364,603 $ 390,860 $ 382,444 $ 399,750 $ 397,765 $ 391,765 $ 407,910 $ 401,910 183 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 33 1680 TRAFFIC SIGNS/ SIGNALS/ MARKERS Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Street Maintenance Division provides for the maintenance of all signs, pavement markings and traffic signals located within the City street right -of -way. SERVICE CATEGORIES Maintenance for the City's traffic signs along public roadways, traffic control signal systems and pavement markings include the following services provided by Public Works Department staff using city -owned equipment, contractual services from private companies and inter - agency resources through joint powers agreements. 1. Traffic Sign Maintenance Services ■ Supply and maintain approximately 4,800 traffic control and street name signs throughout the City using public works staff and equipment • Inventory and monitor sign conditions using sign management software ■ Perform routine sign replacement to maintain Federal and State retroreflectivity standards for traffic signs in accordance with adopted City policy ■ Replace damaged signs and knock -downs 2. Traffic Signal System Maintenance Services • Provide maintenance for 12 city -owned traffic control signal systems through a Joint Powers Agreement with Dakota County, including signal programing, relamping, and minor electrical repairs • Contract for major electrical and equipment repair work for city -owned traffic control signal systems through a standing service contract with a private contractor • Respond to signal damage incidents and address questions regarding the operation of city -owned traffic control signal systems 3. Pavement Marking Maintenance Services • Inventory and monitor the condition of pavement markings on public streets in accordance with pending Federal and State standards • Provide for the repainting of all pavement markings on a routine basis to maintain compliance with standards 184 MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro- reflectivity requirements. Retro - reflectivity is a term that refers to the amount of light reflected from vehicle headlights back toward the vehicle and the driver's eyes, making the signs appear brighter and easier to see at night. Road authorities must establish and implement a sign assessment or management method that will maintain minimum levels of sign retro - reflectivity. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Propose Item 2012 2013 2014 2015 2016 Total Number of Street Signs 4,850 5,580 5,755 5,800 5,850 Number of Signs Replaced 673 411 552 550 575 Feet of Markings Repainted 236,000 244,800 339,800 255,000 340,000 STAFFING Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Technical Specialist 0.75 1 1 1 Existing position transferred from Streets Division 1600 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None 0 0 0 0 Summary Budget Department 33 - Traffic Signs /Signals /Markers 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 62,073 56,894 62,151 57,283 59,165 60,650 62,170 Emp. Benefits 9,449 11,812 12,850 22,593 24,370 25,465 26,485 Supplies 59,126 34,675 53,576 49,035 46,430 49,785 51,030 Contractual Serv. 19,299 47,774 63,559 76,335 51,725 65,280 67,232 Repairs & Maint. 75 - (1,288) 850 500 750 770 Other Exp. - 500 250 500 513 Capital outlay - - - - - Total Exp 150,022 151,155 190,848 206,596 182,440 202,430 208,200 Net addition to (use of) general revenues (150,022) (151,155) (190,848) (206,596) (182,440) (202,430) (208,200) Capital Outlay: None City of Apple Valley 185 Department Expense Summary Budget Years (2016 -2017) TRAFFIC SIGNS /SIGNALS /MARKERS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 56,160 58,772 57,735 22,378 59,180 59,180 60,670 60,670 6112 - SALARY - SEASONAL TEMP 2,845 90 6113 - OVERTIME - REGULAR EMPLOYEES 535 0 6123 - SALARY -OTHER 1,123 1,430 1,470 1,470 1,500 1,500 6105 - SALARIES AND WAGES 57,283 62,151 59,165 22,468 60,650 60,650 62,170 62,170 6138 - MEDICARE 831 891 860 329 880 880 900 900 6139 - FICA 3,552 3,811 3,670 1,406 3,760 3,760 3,855 3,855 6141 - PENSIONS -PERA 4,153 4,464 4,440 1,678 4,550 4,550 4,665 4,665 6142 -WORKERS COMPENSATION 3,391 3,684 3,540 1,507 3,810 3,810 4,295 4,295 6144 - LONG -TERM DISABILITY INSURANCE 166 160 165 165 170 170 6145 - MEDICAL INSURANCE 10,500 11,700 12,300 12,300 12,600 12,600 6125 - EMPLOYEE BENEFITS 22,593 12,850 24,370 4,920 25,465 25,465 26,485 26,485 6100 - TOTAL PERSONNEL SERVICES 79,876 75,002 83,535 27,388 86,115 86,115 88,655 88,655 6211 - SMALL TOOLS & EQUIPMENT 1,650 1,366 1,800 0 2,755 2,755 2,824 2,824 6212 - MOTOR FUELS /OILS 3,185 4,240 3,280 1,426 3,350 3,350 3,434 3,434 6215 - EQUIPMENT -PARTS 3,000 789 1,500 36 3,000 3,000 3,075 3,075 6229 - GENERAL SUPPLIES 41,200 47,181 39,850 5,283 40,680 40,680 41,697 41,697 6205 - SUPPLIES 49,035 53,576 46,430 6,746 49,785 49,785 51,030 51,030 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 220 0 220 0 225 225 231 231 6249 - OTHER CONTRACTUAL SERVICES 76,115 63,559 51,505 25,347 78,055 65,055 80,006 67,001 6230 - CONTRACTUAL SERVICES 76,335 63,559 51,725 25,347 78,280 65,280 80,237 67,232 6265 - REPAIRS - EQUIPMENT 850 0 500 0 750 750 770 770 6269 - REPAIRS -OTHER -1,288 0 6260 - REPAIRS AND MAINTENA 850 -1,288 500 0 750 750 770 770 6200 - TOTAL OPERATING COSTS 126,220 115,847 98,655 32,093 128,815 115,815 132,037 119,032 6310- RENTAL EXPENSE 500 0 250 0 500 500 513 513 6333 - GENERAL -CASH DISCOUNTS 0 0 6301 -OTHER EXPENDITURES 500 0 250 0 500 500 513 513 6300 - TOTAL OTHER EXPENDITURES 500 0 250 0 500 500 513 513 6701 -TOTAL CAPITAL OUTLAY 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 206,596 190,848 182,440 59,481 215,430 202,430 221,205 208,200 186 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 33: TRAFFIC SIGNS /SIGNALS /MARKERS - 1680 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 56,160 57,735 57,735 59,180 59,180 59,180 60,670 60,670 6113 Overtime - Reg - - - - - - 6123 Salaries - Other 1,123 1,430 1,430 1,470 1,470 1,470 1,500 1,500 6138 Medicare 831 860 860 880 880 880 900 900 6139 FICA 3,552 3,670 3,670 3,760 3,760 3,760 3,855 3,855 6141 Pension - PERA 4,153 4,440 4,440 4,550 4,550 4,550 4,665 4,665 6142 Worker's Compensation 3,391 3,540 3,540 3,810 3,810 3,810 4,295 4,295 6144 Long -Term Disability Insurance 166 160 160 165 165 165 170 170 6145 Hospital & Life Insurance 10,500 11,700 11,700 12,300 12,300 12,300 12,600 12,600 Total 79,876 83,535 83,535 86,115 86,115 86,115 88,655 88,655 6211 SMALL TOOLS Replace Power Tool on Sign Truck 400 - - 2,000 2,000 2,000 2,050 2,050 Post Puller Replacement - 1,500 1,500 - - - - - General Tools for Sign Install - Replace 375 300 300 305 305 305 313 313 Post Pounder Replace - - - - - - - - Mobile Computer Docking for Vehicle 425 - - - - - Cartegraph License Purchase 450 450 450 450 461 461 Labtop Computer - - - - - - - - Total 1,650 1,800 1,800 2,755 2,755 2,755 2,824 2,824 6212 MOTOR FUELS /OILS Nolead Fuel - Unit 338 3,185 3,280 3,280 3,350 3,350 3,350 3,434 3,434 Total 3,185 3,280 3,280 3,350 3,350 3,350 3,434 3,434 6215 EQUIPMENTPARTS Vehicle Parts - Unit 338 800 800 800 800 800 800 820 820 Signal Parts, Circuit Bds, Loop Detectors 2,200 700 700 700 2,200 2,200 2,255 2,255 Total 3,000 1,500 1,500 700 3,000 3,000 3,075 3,075 6229 GENERAL SUPPLIES Crosswalk Striping Paint 1,200 2,500 2,500 2,550 2,550 2,550 2,614 2,614 Street Name Plate Replacement 3,100 9,000 9,000 9,190 9,190 9,190 9,420 9,420 Post- Traffic Signs 3,075 8,000 8,000 8,170 8,170 8,170 8,374 8,374 Bracket & Misc Hardware 1,525 1,500 1,500 1,530 1,530 1,530 1,568 1,568 Traffic Control Signs 15,400 8,000 8,000 8,165 8,165 8,165 8,369 8,369 Project Signs, Brackets, Posts Replace 10,250 9,000 9,000 9,190 9,190 9,190 9,420 9,420 Replace Traffic Counters 6,000 - - - - (22 over 3 yrs @ 1,250 ea) - - - Replace Counter Batteries (Resume'15) 1,200 1,200 1,225 1,225 1,225 1,256 1,256 Counter Cover (Resume '15) - - - - - Traffic Cones and Temp Traffic Control 650 650 650 660 660 660 677 677 Total 41,200 39,850 39,850 40,680 40,680 40,680 41,697 41,697 6239 PRINTING Forms, Temp Signs 220 220 220 225 225 225 231 231 Total 220 220 220 225 225 225 231 231 6249 OTHER CONTRACTUAL SERVICES Street Striping - JPA 27,850 40,000 40,000 40,800 40,800 40,800 41,820 41,820 Street Striping - Contract - - - - - Signal Maint- Dakota Co Agreement 19,500 19,725 19,725 20,135 20,135 20,135 20,638 20,638 Semaphore Painting (2 per year) 15,000 10,000 10,000 10,200 10,200 10,200 10,455 10,455 Traffic Signal Rehab & Repairs 13,000 5,200 5,200 5,310 5,310 5,310 5,443 5,443 Cartegraph Maintenance Fee 765 1,580 1,580 1,610 1,610 1,610 1,650 1,650 Line Item Reduction (25,000) (25,000) (24,000) (13,000) (13,005) Total 76,115 51,505 51,505 54,055 78,055 65,055 80,006 67,001 6265 REPAIRS - EQUIPMENT Traffic Counters (resume exp 2014) 850 500 500 500 750 750 770 770 Total 850 500 500 500 750 750 770 770 6310 RENTAL EXPENSE Coring Drill Rental 500 250 250 250 500 500 513 513 Total 500 250 250 250 500 500 513 513 6730 CAPITAL OUTLAY - VEHICLES None - - - - - - - Total - - - - - - - Total Net of Personnel 126,720 98,905 98,905 102,515 129,315 116,315 132,550 119,545 TOTAL EXPENSES 206,596 182,440 182,440 188,630 215,430 202,430 221,205 208,200 187 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 37 1700 Park /Recreation Administration DESCRIPTION OF ACTIVITY Expenses related to most full -time Parks & Recreation staff members, along with expenses that are accounted as administrative. MAJOR OBJECTIVES FOR 2016 Maintain the same level of administrative members and services as previous years. Provide /maintain comprehensive parks and recreation activities, open space, and trail system that residents will utilize and be proud of. IMPACT MEASU / PERFORMA IN DICATORS Actual Actual Projected Projected _ 2 013 2014 2015 2016 Manage $14.43 million dollars of park bond projects ✓ ✓ Neighborhood park upgrades and trail improvements �......... ......... ......... Support Community Celebrations: Freedom Days Mid- Winter Fest ✓ ✓ Music the Park .. .. . .......................... ✓ ✓ Winter Concert Series at Valleywood Support Parks and Recreation Advisory Committee: Number of public meetings: 6 6 6 6 Manage all Parks and Recreation activities to provide outstanding service, facilities, and programs to our residents �. . No. of Parks 50 50 50 50 No. Athletic Fields 105 105 105 105 _ ......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . :. Miles of trails 65 65 65 65 Aqua Center & Redwood Pool users 69,973 64,262 70,000 70,000 Teen center users 15,563 11,567 13,500 13,500 F. JCRP users 264,400 268,400 265,000 265,000 Hours of Communit Y use Center 10,656 11,217 10,500 10,500 ............................................................. .............................. ................... ------------------------- Outdoor Skating Rink users 23,412 21,646 20,000 20,000 .. Rounds of Golf played at Valleywoo 30,165 32,564 34,000 34,000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - - - Support of local Civic Organizations PP 9 ............................_ Valley Athletic Association Eastview Athletic Association . . . . . ✓ ✓ ✓ ✓ .............. . �e _...._Apple Va.l.ley._ Hockey. Association-------------------------------- - - - - -- ✓ ✓ ✓ ✓ Eastview Hockey Association ✓ ✓ ✓ ✓ Boy Scouts / Girl Scouts Rotary Club ✓ ✓ ✓ y Chamber of Commerce ✓ ✓ ✓ 188 Regular Status Personnel Schedule -FTE's Actual Actual Actual Proposed Proposed Position Title 2012 2013 2014 2015 2016 Parks and Recreation Director 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 Recreation Supervisor 11 3.25 3.25 3.0 3.0 3.0 Department Assistant 1 1 1 1 1 Department Specialist 1 1 1 1 1 Custodian .75 .75 .75 .70 .70 Temporary Status Personnel Schedule -(# hours) Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 Seasonal 1560 1560 1560 1560 1560 Summary Budget Department 37 - Park/Recreation Administration 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 532,727 547,728 554,451 564,328 561,690 586,289 606,540 Emp. Benefits 126,304 148,535 158,653 157,474 169,160 175,705 182,125 Supplies 4,737 3,953 1,816 4,700 4,250 4,750 4,350 Contractual Serv. 59,129 50,613 53,006 65,100 65,500 66,500 69,000 Repairs & Maint. 2,324 3,016 3,806 2,600 2,600 2,600 3,000 Training /Travel /Dues 16,357 13,733 14,533 20,150 18,500 16,750 16,850 Other Exp. 52,456 54,452 61,212 60,900 59,550 59,050 65,250 Capital outlay - - - - 10,000 - - Misc 2,469 - - - - - Total Exp 796,503 822,030 847,477 875,252 891,250 911,644 947,115 Net addition (use) of (796,503) (822,030) (847,477) (875,252) (891,250) (911,644) (947,115) general revenues 2016 CAPITAL OUTLAY None 2017 CAPITAL OUTLAY Building Capital Outlay Requests moved to Muni Bldg Fund City of Apple Valley 189 Department Expense Summary Budget Years (2016 -2017) PARK /RECREATION ADMINISTRATION 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 475,009 493,267 485,400 244,363 501,035 501,035 518,975 518,975 6111 -SALARY PART -TIME 59,139 58,085 61,450 30,398 70,014 70,014 71,765 71,765 6112 - SALARY - SEASONAL TEMP 15,028 0 6113 - OVERTIME - REGULAR EMPLOYEES 1,030 947 1,030 527 1,060 1,060 1,060 1,060 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6121 - INSURANCE CASH BENEFIT 2,151 677 6123 - SALARY -OTHER 14,122 13,810 14,180 14,180 14,740 14,740 6105 - SALARIES AND WAGES 564,328 554,451 561,690 275,966 586,289 586,289 606,540 606,540 6138 - MEDICARE 8,183 7,874 8,360 3,891 8,475 8,475 8,795 8,795 6139 - FICA 34,562 33,670 35,385 16,638 36,040 36,040 37,200 37,200 6141 - PENSIONS -PERA 39,824 40,115 42,130 20,647 43,845 43,845 45,490 45,490 6142 -WORKERS COMPENSATION 3,890 4,013 3,615 1,948 3,860 3,860 4,395 4,395 6144- LONG -TERM DISABILITY INSURANCE 1,415 1,332 1,370 685 1,405 1,405 1,465 1,465 6145 - MEDICAL INSURANCE 69,600 64,689 78,300 32,825 82,080 82,080 84,780 84,780 6146 - DENTAL INSURANCE 0 4,133 0 2,329 6147 - LIFE INSURANCE -BASIC 0 67 0 17 6148 - LIFE INSURANCE -SUPP /DEPEND 0 2,759 0 1,361 6125 - EMPLOYEE BENEFITS 157,474 158,653 169,160 80,341 175,705 175,705 182,125 182,125 6100 - TOTAL PERSONNEL SERVICES 721,802 713,103 730,850 356,307 761,994 761,994 788,665 788,665 6210 - OFFICE SUPPLIES 2,250 1,453 2,300 1,135 2,300 2,300 2,300 2,300 6211 - SMALL TOOLS & EQUIPMENT 106 20 100 100 6215 - EQUIPMENT -PARTS 200 0 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 2,250 257 1,750 119 2,250 2,250 2,250 1,750 6205 - SUPPLIES 4,700 1,816 4,250 1,274 4,750 4,750 4,850 4,350 6235 - CONSULTANT SERVICES 6,000 1,985 6,000 -5,758 10,000 10,000 10,000 10,000 6237 - TELEPHONE /PAGERS 3,000 2,193 3,000 809 3,000 3,000 2,500 2,500 6238 - POSTAGE /UPS /FEDEX 11,000 13,419 11,000 6,726 11,000 14,000 13,000 16,000 6239 - PRINTING 41,600 35,270 45,000 18,550 43,000 39,000 43,000 40,000 6249 - OTHER CONTRACTUAL SERVICES 3,500 139 500 335 500 500 500 500 6230 - CONTRACTUAL SERVICES 65,100 53,006 65,500 20,662 67,500 66,500 69,000 69,000 6265 - REPAIRS - EQUIPMENT 2,600 3,806 2,600 1,356 2,600 2,600 3,000 3,000 6260 - REPAIRS AND MAINTENA 2,600 3,806 2,600 1,356 2,600 2,600 3,000 3,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,000 2,782 3,000 340 3,000 3,000 3,000 3,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 4,000 2,177 4,000 140 2,000 2,000 2,000 2,000 6277 - MILEAGE /AUTO ALLOWANCE 8,200 5,189 6,500 1,634 6,500 6,500 6,500 6,500 6278 - SUBSISTENCE ALLOWANCE 500 0 500 0 750 750 750 750 6279 - EDUCATION ASSISTANCE 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 3,600 3,770 3,600 3,184 3,600 3,600 3,700 3,700 6281 - UNIFORM /CLOTHING ALLOWANCE 850 615 900 100 900 900 900 900 6270 - TRNG /TRAVL /DUES /UNIF 20,150 14,533 18,500 5,398 16,750 16,750 16,850 16,850 6200 - TOTAL OPERATING COSTS 92,550 73,161 90,850 28,690 91,600 90,600 93,700 93,200 6310 - RENTAL EXPENSE 6,250 4,775 6,300 2,455 6,300 6,300 6,000 6,000 6333 - GENERAL -CASH DISCOUNTS -14 -7 6351 -VISA/BANK CHARGES 2,750 0 2,750 0 2,750 2,750 2,750 2,750 6355 - ONLINE REGISTRATION FEES 14,000 21,001 14,500 8,970 14,500 14,500 21,000 21,000 6399 - OTHER CHARGES 37,900 35,450 36,000 15,726 36,000 35,500 36,000 35,500 6301 -OTHER EXPENDITURES 60,900 61,212 59,550 27,143 59,550 59,050 65,750 65,250 City of Apple Valley 190 Department Expense Summary Budget Years (2016 -2017) PARK /RECREATION ADMINISTRATION 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6300 - TOTAL OTHER EXPENDITURES 60,900 61,212 59,550 27,143 59,550 59,050 65,750 65,250 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 10,000 90,000 0 6701 -TOTAL CAPITAL OUTLAY 0 10,000 90,000 0 6700 - TOTAL CAPITAL OUTLAY 0 10,000 90,000 0 875,252 847,476 891,250 412,140 913,144 911,644 1,038,115 947,115 191 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 37: PARKIRECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 475,009 485,400 485,400 499,350 501,035 501,035 520,315 520,315 6111 Salary- Parttime 59,139 61,450 61,450 64,030 70,014 70,014 71,765 71,765 6112 Salary- Seasonal Temp 15,028 - - 6113 Overtime - Reg 1,030 1,030 1,030 1,060 1,060 1,060 1,060 1,060 6123 Salaries - Other 14,122 13,810 13,810 14,040 14,180 14,180 14,570 14,570 6138 Medicare 8,183 8,360 8,360 8,605 8,475 8,475 8,690 8,690 6139 FICA 34,562 35,385 35,385 36,235 36,040 36,040 36,745 36,745 6141 Pension - PERA 39,824 42,130 42,130 43,385 43,845 43,845 44,940 44,940 6142 Work Comp Ins 3,890 3,615 3,615 4,400 3,860 3,860 4,355 4,355 6144 Long -term Disability Insurance 1,415 1,370 1,370 1,410 1,405 1,405 1,445 1,445 6145 Hospital & Life Insurance 69,600 78,300 78,300 82,080 82,080 82,080 84,780 84,780 Total 721,802 730,850 730,850 754,595 761,994 761,994 788,665 788,665 6210 OFFICE SUPPLIES 2,250 2,300 2,300 2,300 2,300 2,300 2,300 2,300 Total 2,250 2,300 2,300 2,300 2,300 2,300 2,300 2,300 6211 SMALL TOOLS & EQUIPMENT 100 100 Total - - - - - - 100 100 6215 EQUIPMENT - PARTS 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6229 GENERAL SUPPLIES Youth Athletic Association 750 500 500 750 750 750 750 750 Administration 750 500 500 750 750 750 750 750 Desk & Chairs 750 750 750 750 750 750 Other 750 750 Trend Reduction (500) Total 2,250 1,750 1,750 2,250 2,250 2,250 2,250 1 6235 CONSULTANT SERVICES Technical Asst. Park Development 6,000 6,000 6,000 6,000 10,000 6,000 10,000 10,000 Total 6,000 6,000 6,000 6,000 10,000 6,000 10,000 10,000 6237 TELEPHONE Miscellaneous 3,000 3,000 3,000 3,000 3,000 3,000 2,500 2,500 Total 3,000 3,000 3,000 3,000 3,000 3,000 2,500 2 6238 POSTAGE /UPS /FEDEX Mail Brochures 11,000 11,000 11,000 11,000 11,000 14,000 13,000 16,000 Total 11,000 11,000 11,000 11,000 11,000 14,000 13,000 16,000 6239 PRINTING /PUBLISHING Regular /Annual Publications 41,600 45,000 45,000 45,000 43,000 45,000 43,000 43,000 Trend Reduction (3,400) (4,000) (3,000) Total 1 38,200 45,000 45,000 45,000 43,000 41,000 43,000 40,000 6249 OTHER CONTRACTUAL SERVICES Coaching Certification Facility Access 1,000 Arts, Cultural Program 1,000 - - - - - Disabled Program - Interpreters, Aids 1,500 500 500 500 500 500 500 500 Total 3,500 500 500 500 500 500 500 500 6265 REPAIRS - EQUIPMENT Multi -use 2,600 2,600 2,600 2,600 2,600 2,600 3,000 3,000 Total 2,600 2,600 2,600 2,600 2,600 2,600 3,000 3,000 6275 SCHOOL/CONF /EXP - LOCAL 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6276 SCHOOL/CONF /EXP - OTHER Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Director 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Rec Supir 2,000 2,000 2,000 reduce overall (2,000) (2,000) (2,000) Total 4,000 4,000 4,000 4,000 2,000 4,000 2,000 2,000 6277 MILEAGE ALLOWANCE Car Allowance Staff mileage 8,200 6,500 6,500 6,500 6,500 6,500 6,500 6,500 Total 8,200 6,500 6,500 6,500 6,500 6,500 6,500 6,500 6278 SUBSISTANCE ALLOWANCE 500 500 500 750 750 750 750 750 Total 500 500 500 750 750 750 750 750 6279 EDUCATION ASSISTANCE Total - - - - - - 192 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS MRPA, NRPA 3,600 3,600 3,600 3,600 3,600 3,600 3,700 3,700 Total 3,600 3,600 3,600 3,600 3,600 3,600 3,700 3,700 6281 UNIFORMS /CLOTHING ALLOWANCE 850 900 900 900 900 900 900 900 Total 850 900 900 900 900 900 900 900 6310 RENTAL EXPENSE Copier 6,250 6,300 6,300 6,300 6,300 6,300 6,000 6,000 Total 6,250 6,300 6,300 6,300 6,300 6,300 6,000 6,000 6355 ON -LINE REGISTRATION FEES 14,000 14,500 14,500 14,500 14,500 14,500 21,000 21,000 Total 14,000 14,500 14,500 14,500 14,500 14,500 21,000 21,000 6399 OTHER CHARGES Volunteer Program 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 4th of July Fireworks 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 4th of July Parade 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 4th of July Rental 1,900 - - - - - Trend Reduction (500) (500) Total 37,900 36,000 36,000 36,000 36,000 35,500 36,000 35,500 6351 BANK CHARGE FEES VISA/Bank charges 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Total 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 6740 CAPITAL OUTLAY - OTHER ITEMS Registration Software Upgrade 10,000 10,000 Add'I Hayes Park Surveillance Equp. Dept. Mobile App 25,000 Analog Internal Surveillance Camera Conversion 30,000 Replace Hayes Park Electronic Sign 35,000 Total 10,0001 10,000 1 - 90,000 - Total Net of Personnel 150,050 160,400 160,400 151,150 151,150 149,650 249,450 158,450 TOTAL EXPENSES $ 871,852 $ 891,250 $ 891,250 $ 905,745 $ 913,144 $ 911,644 $ 1,038,115 $ 947,115 193 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 38 1710 Park Maintenance DESCRIPTION OF ACTIVITY The maintenance, repair and beautification of 675+ acres spread over 50 parks. Business unit includes 300 acres of weekly mowing, 105 athletic fields, 53 playground structures, 2 aquatic facilities, park shelters and buildings, hockey rinks, courts, planting beds, fountains, walking trails and numerous other facilities and qualities. OBJECTIVES FOR 2016 • Tending to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user's needs and expectations by providing a clean, safe, properly prepared and well maintained parks, trails, and facilities. Comprehensive Plan Key 1 — Sustainable, Key 6 - Play and Preserve, and Key 7 - Healthy and Active • Continue Additions of Wildflowers to Robert L. Erickson Park. - Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Replace Hockey Rink at Apple Valley East. - Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Microseal Parking Lot at Alimagnet, Delaney, Farquar, Lac Lavon, and Hagemeister Parks. - Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Replace Roofs on Legion Field and Soccer Stadium Press Box/Concessions. - Comprehensive Plan Key 6 — Play and Preserve. SERVICE CATEGORIES 1. Park Maintenance Management (1710) The size and complexity of facilities within our system require a person who spends 100% of work time dedicated to maintenance and care of these parks and facilities. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Department Priority 1: To provide consistent quality, it must be performed by City staff. Comprehensive Plan Key 2 — Livable, Key 6 — Play and Preserve, Key 7 — Healthy and Active, and Key 11 - Service 2. Athletic Field Maintenance (1715 & 1780) Thousands of residents both adults and children play on our athletic fields each and every day. They deserve well prepared and safe facilities. It is an essential function of Park Maintenance to groom, paint, and provides good turf management to meet this purpose as stated above. 194 With changes that occur with field size from season to season, and with tournament coverage, and preparation issues with rain, this does not appear to be a lucrative private business. Department Priority 1: To provide consistent quality, it must be performed by City staff. Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 3. Park Grounds Maintenance (1720 & 1770 & 1760) Well maintained parks and green spaces highlight the quality of living in our community. The Park Maintenance Division mows up to 300 acres weekly, removes garbage and litter, plants and maintains trees in the park urban forest, and routinely maintains flower and shrub beds with the system. As we have grown, we have developed working relationships with private vendors for mowing, diseased tree removal, weed spraying, irrigation, and turf maintenance practices such as aeration and overseeding. Department Priority 2: General Park Operations have positive effect on quality of life. Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 4. Ice Rink / Ice Sheet Maintenance (1725) Winter outdoor sports are a necessity for a high quality of life for all Minnesotans. By providing quality outdoor skating for our residents, we help meet that need. We in Park Maintenance have the equipment and knowledge to provide this program in the most efficient system possible. In providing the quality of ice that we can, the private sector would need to purchase and /or construct implements to increase productivity and quality. Department Priority 3: City staff is best equipped to handle operation. Scope of operation will always be a judgment decision. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 5. Park Shelter / Park Building Maintenance (1730) We currently have 24 park buildings and picnic shelters that require routine maintenance. They must be presented in a clean, well- maintained condition for users. This is a natural activity for Park Maintenance to clean, repair, and remove trash from these locations on a daily basis. Schedules can change fast so the routine prep may lag if this process would be privatized. We contract mechanical maintenance with private contractors. 195 Department Priority 1: If we are to rent facilities for use, they must be prepared in a first class manner. Under City Council direction, the amount of usable facilities could be lessened. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 6. Play Equipment Maintenance (1735) Playgrounds (playscapes) have been an essential component of public parks and schools for over 100 years. Government agencies provide 90% of these facilities. The Park Maintenance Division has two nationally certified playground inspectors. We also have the equipment and supplies for the routine removal of graffiti. Inspections and follow -up work potentially could be privatized to certified inspectors. Things do break frequently and we are very expedient in making the requested repair. Department Priority 1: We own the equipment, we must maintain it. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 7. Sidewalk, Pathway, Parking Lot Maintenance (1740) This is an activity which includes the plowing and surface maintenance of sidewalks, pathways, and park parking lots. Many people use the walkways in the winter for recreational walking; therefore, it is within the mission of Park Maintenance to provide this service. Parking lots must be plowed to allow use of other facilities. Sometimes a route must be cleared four or five times during a snow event due to drifting, Street Department widening of the street, etc. Familiarity and constant attention to detail may not be profitable for the private sector. Department Priority 3: Some municipalities do not plow snow from walkways or apply just a limited amount of plowing effort. Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 8. Court and Game Area Maintenance (1745) Tennis, basketball, volleyball, pickleball, and disc golf are wholesome pursuits with the Apple Valley park system. We attempt to provide a multitude of activities for residents to recreate. Providing these types of facilities are key to a well- rounded park and recreation system. The routine inspection, cleaning, changing of nets is standard practice within the division and we have good control of outcome. Resurfacing of courts is always contractual. Department Priority 2: These are fundamental park facilities that should be maintained. 196 Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 9. Swimming Pool Maintenance (1750) We have two well -used swimming facilities within the City of Apple Valley. They enhance a comprehensive recreation program. Although daily chemical monitoring and pool cleaning have been privatized, the pre and post season set -ups and teardowns are conducted in- house. Daily mechanical checks and bathhouse janitorial are handled in- house. Department Priority 2: We have several nationally certified pool operators on staff that are extremely efficient problem solvers. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 10. Rec Support (1755) This is the labor provided for the Freedom Days Festivities, Mid - Winter Fest, Puppet Wagon Set -up, Breakfast with Santa and the Easter Bunny Etc. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 11. Other Dept. Support (1785) This covers during emergency operations, park personnel working for other divisions e.g. snow plowing, flooding etc. Comprehensive Plan Key 5 — Safe, Key 8— Accessible, and Key 11 — Service 197 COMPARATIVE BUDGET EXPENDITURES The following table is the expenses that have been captured over the past three years related to the service categories identified above. The 2014 budget (and past budgets) encompass these services within the department -wide Park Maintenance Budget 2012 % of 2013 % of 2014 % of Service categories total total total Actual Dept Actual Dept Actual Dept 1710 Park Management 570,893 25.4% 598,612 25.5% 554,511 23.2% 1715 /1780 Athletic Fields 408,512 18.1% 407,446 17.4% 491,198 20.5% 1720/1770/1760 Park Grounds 607,608 27.0% 538,890 23.0% 633,272 26.4% 1725 Ice Rinks 62,861 2.8% 69,457 3.0% 95,452 4.0% 1730 Park Shelter /Bldgs 238,882 10.6% 184,250 7.9% 193,902 8.1% 1735 Playground Structures 17,189 .8% 17,404 0.7% 18,628 0.8% 1740 Sidewalk, Pathway, Lot Maint /Plowing 39,870 1.8% 76,684 3.3% 77,608 3.2% 1745 Court/Game Areas 9,001 0.4% 113,504 4.8% 7,931 0.3% 1750 Swimming Pools 54,288 2.4% 62,581 2.7% 60,829 2.5% 1755 Recreation Support 5,785 0.3% 7,555 0.3% 8,170 0.3% 1765 Equipment 208,834 9.3% 217,081 9.3% 234,190 9.8% 1775 Training 8,498 0.4% 12,437 0.5% 15,643 0.7% 1785 Other Dept. Support 19,749 0.9% 40,050 1.7% 3,203 0.1% Total Park Maint dept. 2,251,971 100.0% 2,221,316 100.0% 2,394,537 100.0% 198 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Parkland Acres 675 675 675 675 680 Add'I Cortland Acres 5 Athletic Field Maintenance Athletic Fields 105 105 105 105 105 Park Grounds Maintenance Managed Turf 300 acres /wk 300 acres /wk 300 acres /wk 300 acres /wk 300 acres /wk Planting Beds Maintained 39 39 39 39 39 Irrigation Systems 7 7 7 7 7 Ice Rink Maintenance Outdoor Sheets of Ice 25 25 25 25 25 Outdoor Hockey Rinks 11 11 11 11 11 Park Shelter /Bldg Maint. Park Shelters/Buildings 24 24 24 24 24 Playground Structure Maint. Playgrounds 53 53 53 53 53 Certified Playground Inspectors 2 2 2 2 2 Sidewalk,Pathway, Lot Maint. Internal Park Paths 15 Miles 15 Miles 15 Miles 15 Miles 15 Miles Pathway and Sidewalk Plowing 72 Miles 72 Miles 72 Miles 72 Miles 72 Miles Parking Lots Maintained 31 31 31 31 31 Swimming Facilities 2 2 2 2 2 Outdoor Court & Game Area Maint Pickleball Courts 0 6 6 6 6 Tennis Courts 20 20 20 20 20 Basketball Courts 20 20 20 20 20 Volleyball Courts 17 17 17 17 17 Disc Golf Course 1 1 1 1 1 Outdoor Skate Park 1 1 1 1 1 Archery Range 1 1 1 1 1 Swimming Pool Maint. Redwood Pool 1 1 1 1 1 Family Aquatic Center 1 1 1 1 1 Certified Pool Operators 3 3 3 3 3 Regular Status Personnel Schedule —FTE's Actual Actual Actual Adopted Proposed Position Title 2012 2013 2014 2015 2016 Park Mntce Superintendent 1 1 1 1 1 Park Foreman 3 3 3 3 3 Tech Specialist 5 5 5 5 5 Park Maintenance I/ 11 6 7 6 6.5 7 199 Summary Budget Department 38 - Park Maintenance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 1,045,567 1,096,656 1,106,365 1,106,365 1,165,335 1,222,185 1,272,345 Emp. Benefits 355,763 364,702 385,570 385,570 419,465 446,170 467,685 Supplies 299,367 282,740 305,225 305,225 305,950 314,900 325,600 Contractual Serv. 138,570 155,049 147,562 147,562 169,800 152,240 155,500 Utilities 271,947 214,175 185,012 185,012 221,500 226,000 233,000 Repairs & Maint. 36,934 30,950 59,876 59,876 72,250 125,000 62,000 Training /Travel /Dues 13,152 11,564 13,903 13,903 12,720 15,300 15,350 Other Exp. 51,022 50,241 51,291 51,291 53,700 52,000 51,500 Capital outlay 39,650 139,875 139,736 139,736 49,000 30,500 32,000 VERF 207,755 212,950 Total Exp 2,251,972 2,345,952 2,394,540 2,394,540 2,469,720 2,792,050 2,827,930 Net addition (use) of (2,251,972) (2,345,952) (2,394,540) (2,394,540) (2,469,720) (2,792,050) (2,827,930) general revenues Funded in Funded Object 2016 CAPITAL OUTLAY operating Budget #6269 - Repairs Replace #260 Sod Cutter 4,500 Redexim Deep Tine Aerator 26,000 Replace Playground Tiles Kelley Park 65,000 Micro -seal Alimagnet, Delaney, Farquar, Lac 30,000 Lavon & Hagemeister Parking Lots 30,500- 95,000 Funded in Funded Object operating Budget #6269 - Repairs 2017 Capital Outlay Fence and Path between fields JCRPW 40,000 Less School District share (20,000) 20,000 Replace AV East Hockey Rink 12,000 Micro -Seal Parking Lots 30,000 32,000 30,000 Building related capital outlay requests moved to Muni Building Fund Vehicle Capital Outlay now included in the VERF Fund City of Apple Valley 200 Department Expense Summary Budget Years (2016 -2017) PARK MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 882,270 910,278 924,875 469,037 968,690 968,690 1,008,615 1,008,615 6111 - SALARY PART -TIME 0 0 6112 - SALARY - SEASONAL TEMP 181,500 167,443 171,500 72,400 176,000 176,000 185,000 185,000 6113 - OVERTIME - REGULAR EMPLOYEES 45,000 54,294 46,000 30,502 51,000 51,000 51,000 51,000 6121 - INSURANCE CASH BENEFIT 3,270 1,693 6122 - COMP REQUEST - 29,414 - 17,390 6123 - SALARY -OTHER 17,645 22,960 26,495 26,495 27,730 27,730 6124 - OVERTIME - SEASONAL TEMP 494 101 6105 - SALARIES AND WAGES 1,126,415 1,106,365 1,165,335 556,343 1,222,185 1,222,185 1,272,345 1,272,345 6138 - MEDICARE 16,333 15,277 17,030 7,631 17,665 17,665 18,450 18,450 6139 - FICA 69,838 65,251 68,810 32,631 75,525 75,525 78,885 78,885 6141 - PENSIONS -PERA 68,506 70,847 74,465 36,097 78,165 78,165 81,550 81,550 6142 - WORKERS COMPENSATION 25,688 30,901 32,330 16,924 35,220 35,220 40,500 40,500 6144 - LONG -TERM DISABILITY INSURANCE 2,610 2,631 2,730 1,351 2,895 2,895 3,500 3,500 6145 - MEDICAL INSURANCE 211,200 182,308 224,100 88,954 236,700 236,700 244,800 244,800 6146 - DENTAL INSURANCE 15,601 8,150 6147 - LIFE INSURANCE -BASIC 180 47 6148 - LIFE INSURANCE -SUPP /DEPEND 2,575 1,613 6125 - EMPLOYEE BENEFITS 394,175 385,570 419,465 193,398 446,170 446,170 467,685 467,685 6100 - TOTAL PERSONNEL SERVICES 1,520,590 1,491,935 1,584,800 749,741 1,668,355 1,668,355 1,740,030 1,740,030 6210 - OFFICE SUPPLIES 100 308 100 324 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 10,000 13,527 10,000 4,677 14,000 14,000 11,500 11,500 6212 - MOTOR FUELS /OILS 90,000 90,464 91,800 30,469 95,000 93,000 100,000 98,000 6213 - FERTILIZER 50,000 46,171 48,000 27,023 48,000 48,000 50,000 50,000 6214 - CHEMICALS 4,000 4,230 3,000 1,957 4,000 4,000 5,000 5,000 6215 - EQUIPMENT -PARTS 42,200 44,302 40,000 11,587 44,000 44,000 43,000 43,000 6216 - VEHICLES- TIRES /BATTERIES 7,000 6,374 7,100 5,069 12,500 7,500 8,000 7,000 6229 - GENERAL SUPPLIES 101,000 99,849 105,950 58,572 109,300 104,300 121,000 111,000 6205 - SUPPLIES 304,300 305,225 305,950 139,678 326,900 314,900 338,600 325,600 6235 - CONSULTANT SERVICES 0 930 0 785 6237 - TELEPHONE /PAGERS 12,000 9,140 11,000 4,436 11,000 10,000 12,000 11,000 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 55 68 6240 - CLEANING SERVICE /GARBAGE 19,000 23,313 17,500 5,375 18,000 18,000 20,000 20,000 6249 - OTHER CONTRACTUAL SERVICES 137,000 114,125 141,300 31,515 124,240 124,240 140,000 124,500 6230 - CONTRACTUAL SERVICES 168,000 147,562 169,800 42,178 153,240 152,240 172,000 155,500 6255 - UTILITIES - ELECTRIC 98,000 98,765 98,500 24,307 100,000 100,000 105,000 105,000 6256 - UTILITIES - NATURAL GAS 10,000 7,313 8,000 2,026 9,000 8,000 10,500 8,000 6257 - UTILITIES -PRO PANE/WATER /SEWER 126,000 78,934 115,000 1,049 118,000 118,000 130,000 120,000 6250 - UTILITIES 234,000 185,012 221,500 27,382 227,000 226,000 245,500 233,000 6265 - REPAIRS - EQUIPMENT 18,700 15,408 20,000 3,717 20,000 20,000 22,000 22,000 6266 - REPAIRS - BUILDING 10,000 6,394 12,250 3,903 10,000 10,000 14,000 10,000 6269 - REPAIRS -OTHER 57,200 38,074 40,000 4,275 110,000 95,000 30,000 30,000 6260 - REPAIRS AND MAINTENA 85,900 59,876 72,250 11,896 140,000 125,000 66,000 62,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,000 2,389 2,000 2,135 2,000 2,000 2,000 2,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 500 353 520 300 550 550 600 600 6281 - UNIFORM /CLOTHING ALLOWANCE 10,000 11,161 10,200 6,688 12,750 12,750 12,750 12,750 City of Apple Valley 201 Department Expense Summary Budget Years (2016 -2017) PARK MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6270 - TRNG /TRAVL /DUES /UNIF 12,500 13,903 12,720 9,123 15,300 15,300 15,350 15,350 6200 - TOTAL OPERATING COSTS 804,700 711,577 782,220 230,256 862,440 833,440 837,450 791,450 6310 - RENTAL EXPENSE 75,000 49,812 53,700 1,211 52,000 52,000 56,500 51,500 6330 - SALES /USE TAX 94 0 6333 - GENERAL -CASH DISCOUNTS -441 -93 6399 - OTHER CHARGES 1,825 50 6301 -OTHER EXPENDITURES 75,000 51,291 53,700 1,168 52,000 52,000 56,500 51,500 6300 - TOTAL OTHER EXPENDITURES 75,000 51,291 53,700 1,168 52,000 52,000 56,500 51,500 6601 -TOTAL DEPRECIATION 0 0 6600 - TOTAL DEPRECIATION 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 -350 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 104,000 137,601 42,000 26,600 74,000 0 150,000 32,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 3,000 2,485 7,000 5,669 30,500 30,500 6745 - VERF CHARGES 0 0 207,755 207,755 212,950 212,950 6701 - TOTAL CAPITAL OUTLAY 107,000 139,736 49,000 32,269 312,255 238,255 362,950 244,950 6700 - TOTAL CAPITAL OUTLAY 107,000 139,736 49,000 32,269 312,255 238,255 362,950 244,950 2,507,290 2,394,540 2,469,720 1,013,434 2,895,050 2,792,050 2,996,930 2,827,930 CITY OF APPLE VALLEY 2016 BUDGET 202 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE- 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 882,270 924,875 924,875 968,690 968,690 1,008,615 1,008,615 6111 Salary- Parttime 6112 Salary- Seasonal Temp 181,500 171,500 171,500 176,000 176,000 185,000 185,000 6113 Overtime - Reg 45,000 46,000 46,000 51,000 51,000 51,000 51,000 6114 Overtime - Temp 6123 Salaries - Other 17,645 22,960 22,960 26,495 26,495 27,730 27,730 6138 Medicare 16,333 17,030 17,030 17,665 17,665 18,450 18,450 6139 FICA 69,838 68,810 68,810 75,525 75,525 78,885 78,885 6141 Pension - PERA 68,506 74,465 74,465 78,165 78,165 81,550 81,550 6142 Work Comp Ins 25,688 32,330 32,330 35,220 35,220 40,500 40,500 6144 Long -term Disability Insurance 2,610 2,730 2,730 2,895 2,895 3,500 3,500 6145 Medical Insurance 211,200 224,100 224,100 236,700 236,700 244,800 244,800 Total 1,520,590 1,584,800 1,584,800 1,668,355 1,668,355 1 1,740,030 1,740,030 6210 OFFICE SUPPLIES General 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6211 SMALL TOOL & EQUIPMENT Tools & Misc Equip 10,000 10,000 10,000 10,000 10,000 11,500 11,500 4 Handheld Two -Way Radios 4,000 4,000 Total 10,000 10,000 10,000 14,000 14,000 11,500 11,500 6212 MOTOR FUELS /OILS Unleaded Gasoline 90,000 91,800 91,800 95,000 93,000 100,000 98,000 Diesel Fuel Total 90,000 91,800 91,800 95,000 93,000 100,000 98,000 6213 FERTILIZER 53,000 48,000 48,000 48,000 48,000 50,000 50,000 Sales tax savings (3,000) Total 50,000 48,000 48,000 48,000 48,000 50,000 50,000 6214 CHEMICALS 4,000 3,000 3,000 4,000 4,000 5,000 5,000 Total 4,000 3,000 3,000 4,000 4,000 5,000 5,000 6215 EQUIPMENT - PARTS Vehicle and Equipment Parts 38,000 34,000 34,000 38,000 38,000 35,000 35,000 Play Equipment Parts 2,000 2,000 2,000 2,000 2,000 3,000 3,000 Irrigation Parts 5,000 4,000 4,000 4,000 4,000 5,000 5,000 Sales Tax Savings (2,800) Total 42,200 40,000 40,000 44,000 44,000 43,000 43,000 6216 EQUIPMENT - TIRES /BATTERIES 7,000 7,100 7,100 7,500 2,500 8,000 7,000 Rims and Tires for #202 5,000 5,000 Total 7,000 7,100 7,100 12,500 7,500 8,000 7,000 6229 GENERAL SUPPLIES -ATHLETIC FIELDS /COURTS Athletic field paint 19,000 18,000 18,000 19,000 19,000 20,000 20,000 Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Diamond Dry, Turface, Etc. 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Bases, plates, rubbers 2,500 2,500 2,500 3,000 3,000 3,000 3,000 Aglime 8,000 7,000 7,000 7,000 7,000 8,000 8,000 Mound clay 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fence Repair Material 2,000 2,000 2,000 1,500 1,500 2,500 2,500 Volleyball, Soccer, Tennis Nets 1,000 1,000 1,000 1,500 1,500 1,500 1,500 Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Pickleball Standards (3,000) (3,000) (3,000) (3,000) (300) Reduce to trend (5,000) (10,000) Total 36,500 34,500 34,500 36,000 33,700 42,000 32,000 GENERAL SUPPLIES - LANDSCAPE Grass seed /seed mat 12,500 12,000 12,000 14,000 14,000 14,500 14,500 Topsoil /compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Sod 3,000 3,000 3,000 2,000 2,000 2,000 2,000 Landscape Block /Timbers 6,000 5,000 5,000 6,000 4,000 5,000 5,000 Tree Trust and Scout Projects 10,000 10,000 10,000 10,000 10,000 10,000 Trees /shrubs, etc. 10,000 9,000 9,000 9,000 9,000 10,000 10,000 Sales Tax Savings 3,000 2,000 2,000 2,000 2,000 Total 32,500 41,000 41,000 43,000 41,000 45,500 45,500 GENERAL SUPPLIES - PAINT Paint, Stain, Varnish 4,000 6,000 6,000 6,000 5,500 6,000 6,000 Rollers, Brushes, Drop Cloths 4,000 2,000 2,200 2,200 2,000 2,500 2,500 Total 8,000 8,000 8,200 8,200 7,500 8,500 8,500 CITY OF APPLE VALLEY 2016 BUDGET 203 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE- 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND GENERAL SUPPLIES - BUILDINGS Lumber and Metal for Repair of Rinks, Buildings, Benches, Tables, etc. 10,000 10,200 10,200 10,500 10,500 12,000 12,000 Reconstruct Hagemeister Park Rink Total 10,000 10,200 10,200 10,500 10,500 12,000 12,000 GENERAL SUPPLIES - CLEANING Soap, Disinfectants, Brooms, Toilet 8,000 8,150 8,150 8,000 8,000 9,000 9,000 Scrubbers, Mop Heads, Restroom Paper Products Total 8,000 8,150 8,150 8,000 8,000 9,000 9,000 GENERAL SUPPLIES - SHOP Fasteners, Light Bulbs, Zip Ties, 4,000 4,100 4,100 3,600 3,600 4,000 4,000 Garbage Bags, Rags, Tape, Sandpaper, Small Repair Parts, Hardware Total 4,000 4,100 4,100 3,600 3,600 4,000 4,000 6229 TOTLA GENERAL SUPPLIES - All Business 1 99,000 105,950 106,150 109,300 104,300 121,000 111,000 6235 CONSULTANT SERVICES Total - - - - - - - 6237 TELEPHONE /PAGERS Park buildings, foremen, superintendent 12,000 11,000 11,000 11,000 10,000 12,000 11,000 Total 12,000 11,000 11,000 11,000 10,000 12,000 11,000 6240 C. SERVICE /GARBAGE REMOVAL Buildings - Trash, yard dumpster, landfill fees, and yard waste 19,000 17,500 20,000 18,000 18,000 20,000 20,000 Total 19,000 17,500 20,000 18,000 18,000 20,000 20,000 6249 OTHER CONTRACTUAL SERVICES Sentence to Service Contract Cost 13,000 13,300 13,300 14,000 14,000 14,500 14,500 Contract Weed Spraying 25,000 22,000 22,000 23,000 23,000 24,000 23,500 Contract Mowing of smaller parks 42,000 52,000 41,240 41,240 41,240 52,000 42,000 Diseased Tree Removal 16,000 16,000 16,000 16,000 16,000 17,000 17,000 Tree Trust 3,000 3,000 3,000 3,000 3,500 3,500 Irrigation, Maintenance Service for Cobblestone Lake Park 27,000 24,000 24,000 25,000 25,000 27,000 27,000 Septic Pumping - Quarry Point Park & 11,000 11,000 2,000 2,000 2,000 2,000 2,000 - Huntington Park Reduce to trend 5,000 Total 137,000 141,300 118,540 124,240 124,240 140,000 124,500 6255 UTILITIES - ELECTRIC Building, Athletic Field, Parking Lot, 104,000 98,500 98,500 100,000 100,000 105,000 105,000 Fountain and Walkway Lights Sales Tax Savings (6,000) Total 98,000 98,500 98,500 100,000 100,000 105,000 105,000 6256 UTILITIES - NATURAL GAS 10,000 8,000 8,000 9,000 8,000 10,500 8,000 Total 10,000 8,000 8,000 9,000 8,000 10,500 8,000 6257 UTILITIES - OTHER Water, Sewer 130,000 115,000 125,000 118,000 118,000 130,000 120,000 Add] Service Cobblestone, Quarry Pt Sales Tax Savings (4,000) Total 126,000 115,000 125,000 118,000 118,000 130,000 120,000 6265 REPAIRS - EQUIPMENT Larger Outside Repairs 20,000 20,000 20,000 20,000 20,000 22,000 22,000 Sales Tax Savings (1,300) Total 18,700 20,000 20,000 20,000 20,000 22,000 22,000 6266 REPAIRS - BUILDINGS Outside Trade Contractors - Heating /Cooling, Electrical and other Contractual Repairs 10,000 12,250 10,000 10,000 10,000 14,000 10,000 Total 10,000 12,250 10,000 10,000 10,000 14,000 10,000 6269 REPAIRS - OTHER Repair and Chip Seal Hayes Lots 20,000 Overlay West Galaxie Path 160th to 155th 28,700 Crack Fill Fog Seal Cobblestone Paths 5,500 Crack Fill Fog Seal Diamond Path Paths 2,000 Crack Fill and Fog Seal Farquar Park Paths 1,000 Crack fill /seal JCRPW lots Re- locate backstop and infield at Greenleaf 10,000 10,000 Replace Kelley Playground Tiles 65,000 65,000 Repair Storm Sewer Bad Path Diamond Path 15,000 Overlay and patch Hayes Lots - 225,000 - ( Request moved to Muni Bldg Fund) (225,000) Trails Overlay and Seal coating: 30,000 30,000 30,000 30,000 30,000 30,000 Micro -Seal Alimagnet, Delaney, Farquar, Lac Lavon, and Hagemeister Parking Lots Total 57,2001 40,000 1 40,000 110,000 95,000 1 30,000 1 30,000 CITY OF APPLE VALLEY 2016 BUDGET 204 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF /EXP - LOCAL 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6276 SCHOOL /CONF /EXP - OTHER Park Conf. - Superintendent - Total - - - - - - - 6280 DUES & SUBSCRIPTIONS MPSA, MRPA, STMA, MNLA 500 520 520 550 550 600 600 Total 500 520 520 550 550 600 600 6281 UNIFORM /CLOTHING ALLOWANCE Unlform/BOOts /Safety Equip (winter boots) 10,000 10,200 10,200 12,750 12,750 12,750 12,750 Total 10,000 10,200 10,200 12,750 12,750 12,750 12,750 6310 RENTAL EXPENSE Misc. and Portable Commodes 35,000 18,000 18,000 14,000 14,000 18,000 18,000 Mower Leasing 40,000 35,700 35,700 38,000 38,000 38,500 38,500 Reduce to trend (5,000) Total 75,000 53,700 53,700 52,000 52,000 56,500 51,500 6730 CAPITAL OUTLAY - VEHICLES Replace #215 2002 Toro 580 -D Mower Move to Equipment Certicate Replace 231 3/4 Ton Pick -Up Replace 234 1999 GMC Water Truck Move to Equipment Certicate Replace 201 2001 JD 44 Tractor Move to Equipment Certicate Replace #222 2003 Holder Sidewalk Unit ( $57,000 to Equip CE Equip. Fund Equip. Fund Replace #228 2005 3/4 Ton PU with Plow ($32,000 to Equip C Equip. Fund Equip. Fund Additional Tractor/ No increase with Q.P. Equip. Fund Equip. Fund Total 6735 CAPITAL OUTLAY - OTHER IMP Sport Court Surface - Farquar Tennis Sport Court Surface - Delaney Tennis Wildwood Picnic Shelter 10,000 New Cobblestone Floating Dock 45,000 Two Replacement Rinks at JCRPW 25,000 Alimagnet Grant Match 20,000 Replace AC at Quarry Point Bldg 4,000 Kelley Park Parking Lot Park Ded. Park Ded. Cortland Development Tennis Court Park ded. Park ded. Cortland Development Playstructure Park ded. Park ded. Cortland Development Landscape / Seed Park ded. Park ded. Fence and Path between fields JCRPW 40,000 40,000 Cost share of fence with school district (20,000) Replace Galaxie Playstructure 55,000 Sanitary Sewer Connection at Quarry Point Park ded. Park ded. Roof Dugouts on Two JCRPE SB Fields 10,000 10,000 Fencing of Quarry Point Maintenance Yana 20,000 20,000 Replace Delaney rink 12,000 12,000 Replace A.V.East Rink 12,000 12,000 Re -roof Valley Middle Building - 55,000 Re -roof Teen Center Building 50,000 Metal Roof Socer Stadium Concession Bldg 6,000 Metal Roof Legion Concession Bldg 6,000 Total 104,000 42,000 42,000 74,000 - 150,000 32,000 6740 CAPITAL OUTLAY - OTHER ITEMS Replace 2005 Kawasaki Mule Redexim Deep Tine Aerator 26,000 26,000 Spare Irrigation Pump for JCRP 3,000 Kaivac Machine 4,000 4,000 Replace JCRPE Irrigation Pump 3,000 3,000 Replace #254 2009 Toro Workman /Rahn Rake ($20,000 to ECIL Equip Fund Replace #216 T Trailer (1989) - verf 12000 Replace #229 T Trailer (2000) verf 12000 Replace #260 Sod Cutter - 4,500 4,500 Total 3,000 7,000 1 7,000 1 30,500 1 30,500 CITY OF APPLE VALLEY 2016 BUDGET 205 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6745 VEHICLE REPLACEMENT -VERF VERF - Vehicle Replacement Charges 207,755 207,755 212,950 212,950 Replace #224 2006 F -250 Extended Cab verf 22,500 Replace #233 2003 E -350 Van verf 22,000 Replace #232 2001 Sterling Water Truck verf 130,000 verf Replace #235 2006 F -150 4x2 Pick -up verf 18,450 verf Replace # 227 2006 F -250 4x4 Pick -up verf 27,000 verf Replace # 244 2009 Toro 4700 -D Mower verf 67,650 verf Replace # 238 2006 F -350 One Ton Dump verf 43,000 verf Replace #246 2007 F -350 44 One Ton Dump verf 42,130 verf 42,130 Replace #247 2007 F -250 3/4 Ton Pick Up verf 42,130 verf 42,130 Replace #209 Holder C -242 verf 26,791 verf 26,791 Replace #212 2002 JD 110 Backhoe verf 100,000 verf 100,000 Replace #216 2002 763 Skid Loader verf 31,500 verf 31,500 Replace #217 2005 New Holland Tractor verf 100,000 verf 100,000 Replace #251 2005 New Holland Tractor verf 100,000 verf 100,000 Replace #253 2011 Kawasaki Mule verf 14,000 verf 14,000 Replace #259 2010 Toro Workman verf 24,160 verf 24,160 Replace #252 Mule Work Cart verf verf Replace # 203R Sweepster Broom ($11,000) verf verf Replace #256 1997 Sweepstar ($31,000) verf verf Replace #262 2006 CH Sweepstar verf verf Replace #272 2004 Toro Rake and Vac verf verf Total - - - 207,755 207,755 212,950 212,950 Total Net of Personnel 984,700 884,920 872,610 1,226,695 1,123,695 1,256,900 1,087,900 TOTAL EXPENSES 2,505,290 2,469,720 2,457,410 $ 2,895,050 $ 2,792,050 2,996,930 2,827,930 206 Apple Valley Notes: 207 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 39 1800 Recreation Programs DESCRIPTION OF ACTIVITY The recreation programs budget includes a number of general recreation programs, such as Summer Playground, Puppet Theatre, Outdoor Skating /Warming houses, Teen Center, Youth, Teen, Adult and Family Recreation Programs, etc. Provide fun, learning situations where parents and children learn and experience together. Some programs focus on adults and /or children as individuals, while other classes provide the opportunity to build close family /parent /child relationships while providing social interactions with folks with similar interests and goals. Recreation programs provide a service that contributes to the social, physical, educational, mental, emotional, cultural and general well -being of the community and its people. By providing these services the department strives to provide adequate physical facilities and program opportunities, which encourage people of the community to become more self- sustaining in their leisure. Comprehensive Key 6 — Play and Preserve, Key 7 — Healthy and Active & Key 10 — Learning OBJECTIVES FOR 2016 Continue to offer a variety of programs for various demographics /population in as cost - effective manner as possible. PERFORMANCE MEASURES /EFFECTIVENESS /EFFICIENCY: After Action Reports with attendance, revenue and expenditure figures are completed for each program offered, each season. Recommendations for each program are documented. The program is dropped if it is determined to be less successful. The program is continued if it is very successful, well attended or worthwhile to our mission, or if implemented changes can make it successful. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Playground Program Participants 2,505 2,703 3,527 3,500 3,500 Outdoor Skating Attendance 15,500 23,412 21,646 20,000 20 Teen Center Attendance 12,455 15,563 11,567 13,500 13 Freedom Days Fun Run Participants 397 492 511 500 500 (2 & 5 Milers) Freedom Days Fun Run Participants 57 98 101 100 100 (1/2 Milers) Puppet Wagon Attendance 4,581 4,656 4,768 5,000 5,000 Aroma Art Attendance 1,545 1,663 1,811 1,800 1,800 208 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Program Coordinator 1 1 1 1 1 Teen Center Supervisor .75 .75 .75 .75 .75 Custodian .25 .25 .25 .25 .25 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Warminghouse Attendant 30 30 30 30 30 Lead Puppet Performer 4 4 4 4 4 Rec Program Assistant 4 4 4 4 4 Playground Leader 10 10 10 10 10 Activities of this Business Unit Adopted Adopted Adopted Adopted Proposed Activities within this budget 2012 2013 2014 2015 2016 Summer Playground Program ✓ ✓ ✓ ✓ ✓ Puppet Wagon ✓ ✓ ✓ ✓ ✓ Winter Outdoor Ice Skating ✓ ✓ ✓ ✓ ✓ Teen Programs ✓ ✓ ✓ ✓ ✓ Preschool Open Gym ✓ ✓ ✓ ✓ ✓ 209 Summary Budget Department 39 - Recreation Programs 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Budget Budget Proposed Proposed Revenue: Quarry Pt Concessions 1,272 2,111 - - - - - JCRP Concessions 6,664 4,579 7,648 8,000 5,000 5,300 5,400 Summer Playground Activities 7,747 9,950 10,535 7,000 9,000 10,000 10,300 Pre School Programs 21,130 19,445 35,702 25,000 20,000 21,000 21,600 Teen Programs - - 1,000 1,000 1,100 1,100 Puppet Wagon - - - - - - Vending Commissions 2,411 3,091 2,169 3,000 3,000 3,200 3,300 Rentals - Fields 23,135 17,514 18,075 30,000 25,000 20,000 20,000 Rentals - Hayes - 60,794 70,126 42,000 65,000 65,000 70,000 Rentals - JCRP - - - - - - - Rentals - Teen Center 887 1,891 1,319 1,000 1,000 1,000 1,000 Rentals - Other 10,442 6,436 7,731 7,000 7,000 7,000 7,000 73,688 125,811 153,305 124,000 136,000 133,600 139,700 Expenditures: Salaries & Wages 125,789 150,419 127,926 128,254 131,315 134,575 132,270 Emp. Benefits 18,877 22,128 18,776 18,365 20,200 19,505 20,420 Supplies 7,675 12,474 8,864 11,400 13,500 11,200 10,650 Contractual Serv. 15,251 18,948 22,624 14,200 17,100 17,600 17,900 Repairs & Maint. 447 1,711 71 6,000 2,500 6,500 1,500 Training /Travel /Dues 3,258 2,630 1,730 3,550 2,200 1,900 1,900 Other Exp. 3,839 3,355 4,237 6,000 4,500 4,200 4,200 VISA/MC Charges - - - Items for resale 1,661 2,396 977 3,000 1,000 1,000 1,000 Capital outlay - - - Total Exp 176,797 214,061 185,205 190,769 192,315 196,480 189,840 Net addition to (use of) (103,109) (88,250) (31,900) (66,769) (56,315) (62,880) (50,140) general revenues 2016 CAPITAL OUTLAY Teen Center Interior Painting $ 5,000 Teen Center Main Room Flooring $15,000 $20,000 Building related capital requests included in the Muni Bldg Fund 2017 CAPITAL OUTLAY None City of Apple Valley 210 Department Expense Summary Budget Years (2016 -2017) RECREATION PROGRAMS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 0 0 0 6111 - SALARY PART -TIME 80,054 61,981 82,950 20,300 66,640 66,640 70,000 65,000 6112 - SALARY - SEASONAL TEMP 46,000 65,945 46,000 42,098 65,200 65,200 65,000 65,000 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6123 - SALARY -OTHER 2,200 2,365 2,735 2,735 2,270 2,270 6124 - OVERTIME - SEASONAL TEMP 0 34 6105 -SALARIES AND WAGES 128,254 127,926 131,315 62,431 134,575 134,575 137,270 132,270 6138 - MEDICARE 1,860 1,855 1,905 905 1,950 1,950 1,990 1,990 6139 - FICA 7,952 7,931 8,140 3,871 8,345 8,345 8,510 8,510 6141 - PENSIONS -PERA 5,963 5,189 6,400 1,754 5,205 5,205 5,420 5,420 6142 - WORKERS COMPENSATION 2,590 3,801 3,755 2,270 4,005 4,005 4,500 4,500 6125 - EMPLOYEE BENEFITS 18,365 18,776 20,200 8,800 19,505 19,505 20,420 20,420 6100 - TOTAL PERSONNEL SERVICES 146,619 146,702 151,515 71,231 154,080 154,080 157,690 152,690 6210 - OFFICE SUPPLIES 200 185 200 325 200 200 400 400 6211 - SMALL TOOLS & EQUIPMENT 1,000 101 500 220 500 300 750 550 6215 - EQUIPMENT -PARTS 200 0 200 0 200 100 200 100 6229 - GENERAL SUPPLIES 10,000 8,578 12,600 1,193 12,600 10,600 12,600 9,600 6205 - SUPPLIES 11,400 8,864 13,500 1,737 13,500 11,200 13,950 10,650 6235 - CONSULTANT SERVICES -1 0 6237 - TELEPHONE /PAGERS 906 524 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 600 711 600 286 600 600 600 600 6240 - CLEANING SERVICE /GARBAGE 500 677 300 348 300 300 300 300 6249 - OTHER CONTRACTUAL SERVICES 13,100 20,331 16,200 4,049 16,700 16,700 17,000 17,000 6230 - CONTRACTUAL SERVICES 14,200 22,624 17,100 5,207 17,600 17,600 17,900 17,900 6265 - REPAIRS - EQUIPMENT 1,000 0 500 0 500 500 500 500 6266 - REPAIRS - BUILDING 5,000 0 2,000 0 2,000 6,000 2,000 1,000 6269 - REPAIRS -OTHER 71 244 6260 - REPAIRS AND MAINTENA 6,000 71 2,500 244 2,500 6,500 2,500 1,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 300 224 200 0 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 900 851 1,000 28 1,000 1,000 1,000 1,000 6280 - DUES & SUBSCRIPTIONS 350 332 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 2,000 323 1,000 0 1,000 700 1,000 700 6270 - TRNG /TRAVL /DUES /UNIF 3,550 1,730 2,200 28 2,200 1,900 2,200 1,900 6200 - TOTAL OPERATING COSTS 35,150 33,288 35,300 7,216 35,800 37,200 36,550 31,950 6310 - RENTAL EXPENSE 2,000 1,735 1,500 0 1,500 1,700 1,500 1,700 6330 - SALES /USE TAX 9 0 6333 - GENERAL -CASH DISCOUNTS -1 0 6399 - OTHER CHARGES 4,000 2,494 3,000 550 3,000 2,500 3,000 2,500 6301 -OTHER EXPENDITURES 6,000 4,237 4,500 550 4,500 4,200 4,500 4,200 6300 - TOTAL OTHER EXPENDITURES 6,000 4,237 4,500 550 4,500 4,200 4,500 4,200 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6540 - TAXABLE MISC FOR RESALE 3,000 977 1,000 172 1,000 1,000 1,000 1,000 6545 - NON - TAXABLE MISC FOR RESALE 0 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 3,000 977 1,000 172 1,000 1,000 1,000 1,000 City of Apple Valley 211 Department Expense Summary Budget Years (2016 -2017) RECREATION PROGRAMS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30115 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6500 - TOTAL LIQUOR EXPENDITURES 3,000 977 1,000 172 1,000 1,000 1,000 1,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 20,000 0 10,000 0 6701 -TOTAL CAPITAL OUTLAY 0 0 20,000 0 10,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 20,000 0 10,000 0 190,769 185,204 192,315 79,170 215,380 196,480 209,740 189,840 212 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttime 80,054 82,950 82,950 85,795 66,640 66,640 70,000 70,000 6112 Salary- Seasonal Temp 46,000 46,000 46,000 46,000 65,200 65,200 65,000 60,000 6123 Salary-Other 2,200 2,365 2,365 2,555 2,735 2,735 2,270 2,270 6138 Medicare 1,860 1,905 1,905 1,950 1,950 1,950 1,990 1,990 6139 FICA 7,952 8,140 8,140 8,330 8,345 8,345 8,510 8,510 6141 Pension - PERA 5,963 6,400 6,400 6,625 5,205 5,205 5,420 5,420 6142 Work Comp 2,590 1 3,755 3,755 4,035 4,005 1 4,005 4,500 4,500 Total 146,619 151,515 151,515 155,290 154,080 154,080 157,690 152,690 6210 OFFICE SUPPLIES 200 200 200 200 200 200 400 400 Total 200 200 200 200 200 200 400 400 6211 SMALL TOOLS & EQUIPMENT 1,000 500 500 500 500 300 750 550 Total 1,000 500 500 500 500 300 750 550 6215 EQUIPMENT /PARTS 200 200 200 200 200 100 200 100 Total 200 200 200 200 200 100 200 100 6229 GENERAL SUPPLIES Quarry Point Park 350 200 200 200 200 200 100 100 Programs - Puppet Wagon 450 700 700 700 700 700 600 600 Programs - ADA Interpreter /Aid 200 200 200 200 200 200 100 100 Programs - Teens 2,000 3,500 3,500 3,500 3,500 3,500 3,000 3,000 Programs - Cultural 3,500 5,000 5,000 5,000 5,000 5,000 4,000 4,000 Programs - Summer Playground 2,700 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Programs - Winter Skating 400 500 500 500 500 500 300 300 Programs - Preschool Gym 400 500 500 500 500 500 500 500 Trend Reductions (2,000) (2,000) (2,000) (2,000) (4,000) (3,000) Total 10,000 12,600 12,600 12,600 12,600 10,600 12,600 9,600 6239 PRINTING /PUBLISHING Flyers and Posters 600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 6240 GARBAGEICLEANING SERVICES 500 300 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 300 6249 OTHER CONTRACTUAL SERVICES ADA Interpreter /Aide 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Programs - Fun Run 1,600 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Programs - Playground Bus 2,600 3,500 3,500 4,000 4,000 4,000 4,000 4,000 Programs -Teens Bus 800 Programs - Other 3,500 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Teen Center WiFi 600 700 700 700 700 700 1,000 1,000 Total 13,100 16,200 16,200 16,700 16,700 16,700 17,000 17,000 6265 REPAIRS - EQUIPMENT Puppet Wagon 1,000 500 500 500 500 500 500 500 Total 1,000 500 500 500 500 500 500 500 6266 REPAIRS - BUILDING 5,000 2,000 2,000 2,000 2,000 6,000 2,000 1,000 Total 5,000 2,000 2,000 2,000 2,000 6,000 2,000 1,000 6275 SCHOOL/CONF /EXP - LOCAL MRPA Summer Lead Workshop 300 200 200 200 200 200 200 200 Puppetry School Teen Programs Total 300 200 200 200 200 200 200 200 6277 MILEAGE ALLOWANCE Summer Playground Staff 900 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 900 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6280 Dues &Subscriptions Health Dept License - Quarry Point Park 350 - - Total 350 6281 UNIFORM /CLOTHING ALLOWANCE Staff Shirts - Summer Playground /Puppeteer 500 500 500 500 500 300 500 300 Staff Shirts - Teens 500 400 400 400 400 300 400 300 Program Staff Apparel 1,000 100 100 100 100 100 100 100 Total 2,000 1,000 1,000 1,000 1,000 700 1,000 700 6310 RENTAL EXPENSE Portable Toilets 2,000 1,500 1,500 1,500 1,500 1,700 1,500 1,700 Total 2,000 1,500 1,500 1,500 1,500 1,700 1,500 1,700 6399 OTHER CHARGES Outing Fees - ADA Interpreter /Aid 500 250 250 250 250 250 250 250 Outing Fees - Teens 1,250 750 750 750 750 750 750 750 Outing Fees -Summer Playground 2,250 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Trend Reduction (500) (500) Total 4,000 3,000 3,000 3,000 3,000 2,500 3,000 2,500 213 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6540 TAXABLE FOR RESALE Quarry Point Park 2,000 Teen Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 3,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6735 CAPITAL OUTLAY - OTHER IMP Teen Center Interior Painting - 5,000 5,000 Teen Center Main Room Flooring 15,000 15,000 Teen Center Skate Park Equipment 5,000 Teen Center Entertainment System 5,000 Total 20,000 20,000 - 10,000 - Total Net of Personnel 44,150 40,800 40,800 61,300 61,300 42,400 52,050 37,150 TOTAL EXPENSES $ 190,769 $ 192,315 192,315 1 $ 216,590 $ 215,380 $ 196,480 $ 209,740 $ 189,840 215 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 40 1930 Redwood Pool DESCRIPTION OF ACTIVITY The Redwood facility continues to be the heart of summer activity in the Southwest corner of Apple Valley. The Pool performs a vital service to this community, a fun safe place for kids to go each day. The Redwood Outdoor Pool is located in Redwood Park and is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool with depths running from three to twelve feet and features a diving board and a climbing wall. The smaller wading pool is appropriate for young children, with a water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is also the primary teaching facility for the city's American Red Cross "Learn to Swim" program, providing instruction to children and adults in swimming and water safety community wide. During weeknights, after swimming lessons, and during mornings and weekend nights, "exclusive use" rentals are offered to the public. These rentals have become very popular, especially on weekend nights. The newly renovated concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2016 We will track low income participation in swimming lessons and develop outreach to advance lesson and program marketing to these populations. An emphasis here will not only improve lesson outreach, and potentially income through development of new markets, but can further our mission and stated mission goals. Learning to swim does "Contribute to the social, physical, educational, mental, emotional, cultural, and general well -being of the community and its people" through the prevention of drowning and "will encourage this community to become more self- sustaining in their leisure" by learning to swim. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Open Swim Attendance 6,522 5460 5,460 5,500 5,500 Swim Lesson Registrations 367 337 327 330 330 Exclusive Use Pool Rentals 113 51 49 50 50 Exclusive Use Room Rentals 64 82 101 85 85 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 None 216 Temporary Status Personnel Schedule -(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Pool Manager 2 2 2 2 2 WSI 11 11 11 11 11 Head Guard 2 2 2 2 2 Lifeguard 9 9 9 9 9 Concession Attendant 2 2 2 2 2 Maintenance /Janitorial 2 2 2 2 2 Summary Budget Department 40 - Redwood Pool 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Public Swimming 24,153 31,071 29,388 25,000 26,000 27,300 28,000 Swim Lessons 21,965 16,199 19,647 20,000 19,000 20,000 20,600 Concessions 9,748 6,120 5,433 7,000 7,000 7,400 7,600 Rentals 10,720 10,118 24,934 10,000 10,000 10,000 10,000 66,586 63,508 79,402 62,000 62,000 64,700 66,200 Expenditures: Salaries & Wages 56,281 56,959 56,498 59,300 59,300 60,300 61,300 Emp. Benefits 6,815 6,913 6,665 4,893 6,170 6,915 7,265 Supplies 10,561 5,570 8,014 6,500 8,100 6,600 9,200 Contractual Serv. 13,582 16,411 16,293 16,200 17,700 18,700 17,700 Utilities 4,671 5,979 7,760 6,000 6,000 6,000 7,000 Repairs & Maint. 3,869 4,501 10,908 6,000 6,000 6,000 7,000 Training /Travel /Dues 3,223 3,253 2,474 3,100 3,600 3,350 3,350 Other Exp. 99 - 374 400 100 100 300 VISA/ MC Charges 201 371 743 200 400 400 600 Items for Resale 4,537 5,458 2,697 5,000 6,000 4,000 4,000 Capital outlay - 8,317 6,957 9,000 25,000 - 20,000 Total Exp 103,839 113,732 119,383 116,593 138,370 112,365 137,715 Net addition to (use of) (37,253) (50,224) (39,981) (54,593) (76,370) (47,665) (71,515) general revenues 2016 CAPITAL OUTLAY Replace Diving Board Standard 15,000 Building improvement related capital outlay requests moved to municipal building fund 2017 CAPITAL OUTLAY Community Room Improvements 20,000 First year of two phase project City of Apple Valley 217 Department Expense Summary Budget Years (2016 -2017) REDWOOD POOL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6111 - SALARY PART -TIME 253 365 6112 - SALARY - SEASONAL TEMP 58,000 55,895 58,000 12,399 59,000 59,000 60,000 60,000 6114- OVERTIME PART -TIME EMPLOYEES 1,300 1,300 1,300 1,300 1,300 1,300 6124 - OVERTIME - SEASONAL TEMP 351 0 6105 -SALARIES AND WAGES 59,300 56,498 59,300 12,765 60,300 60,300 61,300 61,300 6138 - MEDICARE 860 819 860 185 875 875 890 890 6139 - FICA 3,677 3,503 3,675 791 3,740 3,740 3,800 3,800 6141 - PENSIONS -PERA 0 463 0 27 6142 - WORKERS COMPENSATION 356 1,880 1,635 516 2,300 2,300 2,575 2,575 6125 - EMPLOYEE BENEFITS 4,893 6,665 6,170 1,520 6,915 6,915 7,265 7,265 6100 - TOTAL PERSONNEL SERVICES 64,193 63,164 65,470 14,284 67,215 67,215 68,565 68,565 6210 - OFFICE SUPPLIES 106 30 6211 - SMALL TOOLS & EQUIPMENT 800 803 500 330 500 500 800 800 6214 - CHEMICALS 100 131 100 0 100 100 100 100 6215 - EQUIPMENT -PARTS 600 907 1,000 1,110 1,000 1,000 1,300 1,300 6229 - GENERAL SUPPLIES 5,000 6,068 6,500 364 5,000 5,000 7,000 7,000 6205 - SUPPLIES 6,500 8,014 8,100 1,834 6,600 6,600 9,200 9,200 6235 - CONSULTANT SERVICES 200 200 200 0 200 0 6237 - TELEPHONE /PAGERS 953 244 0 1,000 1,000 1,000 6239 - PRINTING 500 252 300 252 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 500 405 200 0 400 400 400 400 6249 - OTHER CONTRACTUAL SERVICES 15,000 14,684 17,000 0 18,000 17,000 18,000 16,000 6230 - CONTRACTUAL SERVICES 16,200 16,293 17,700 495 18,900 18,700 19,900 17,700 6256 - UTILITIES - NATURAL GAS 6,000 7,760 6,000 893 6,000 6,000 7,000 7,000 6250 - UTILITIES 6,000 7,760 6,000 893 6,000 6,000 7,000 7,000 6265 - REPAIRS - EQUIPMENT 4,000 4,967 5,000 0 5,000 5,000 5,000 5,000 6266- REPAIRS - BUILDING 2,000 5,941 1,000 0 1,000 1,000 2,000 2,000 6269 - REPAIRS -OTHER 0 20,248 6260 - REPAIRS AND MAINTENA 6,000 10,908 6,000 20,248 6,000 6,000 7,000 7,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 500 0 500 0 500 300 500 300 6277 - MILEAGE /AUTO ALLOWANCE 100 0 100 0 100 50 100 50 6280 - DUES & SUBSCRIPTIONS 1,500 1,146 1,500 400 1,500 1,500 1,500 1,500 6281 - UNIFORM /CLOTHING ALLOWANCE 1,000 1,328 1,500 0 1,500 1,500 1,500 1,500 6270 - TRNG /TRAVL /DUES /UNIF 3,100 2,474 3,600 400 3,600 3,350 3,600 3,350 6200 - TOTAL OPERATING COSTS 37,800 45,449 41,400 23,871 41,100 40,650 46,700 44,250 6310 - RENTAL EXPENSE 300 0 100 0 100 0 100 0 6330 - SALES /USE TAX 13 0 6333 - GENERAL -CASH DISCOUNTS -37 -1 6351 - VISA/BANK CHARGES 200 743 400 210 400 400 600 600 6399 - OTHER CHARGES 100 398 100 0 100 100 300 300 6301 -OTHER EXPENDITURES 600 1,117 600 209 600 500 1,000 900 6300 - TOTAL OTHER EXPENDITURES 600 1,117 600 209 600 500 1,000 900 6425 - VISA/BANK CHARGES 0 0 0 0 6401 -EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 5,000 2,697 6,000 0 6,000 4,000 6,000 4,000 City of Apple Valley 218 Department Expense Summary Budget Years (2016 -2017) REDWOOD POOL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6501 - TAXABLE/NON- TAXABLE MISC RESAL 5,000 2,697 6,000 0 6,000 4,000 6,000 4,000 6500 - TOTAL LIQUOR EXPENDITURES 5,000 2,697 6,000 0 6,000 4,000 6,000 4,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 15,000 40,000 20,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 9,000 6,957 10,000 0 15,000 0 6701 -TOTAL CAPITAL OUTLAY 9,000 6,957 25,000 0 15,000 0 40,000 20,000 6700 - TOTAL CAPITAL OUTLAY 9,000 6,957 25,000 0 15,000 0 40,000 20,000 116,593 119,383 138,470 38,364 129,915 112,365 162,265 137,715 219 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttime 6112 Salary- Seasonal Temp 58,000 58,000 58,000 59,000 59,000 60,000 60,000 6114 Overtime - Temp 1,300 1,300 1,300 1,300 1,300 1,300 1,300 6123 Salary-Other 6138 Medicare 860 860 860 875 875 890 890 6139 FICA 3,677 3,675 3,675 3,740 3,740 3,800 3,800 6141 Pension - PERA - - - 6142 Work Comp Ins 356 1,635 1,635 2,300 2,300 2,575 2,575 6145 Hospital & Life Insurance Total 64,193 65,470 65,470 67,215 67,215 68,565 68,565 6211 SMALL TOOL & EQUIPMENT Snack Bar Equip. 800 500 500 500 500 800 800 Total 800 500 500 500 500 800 800 6214 CHEMICALS Misc Chemicals 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS 600 1,000 1,000 1,000 1,000 1,300 1,300 Total 600 1,000 1,000 1,000 1,000 1,300 1,300 6229 GENERAL SUPPLIES Lifeguard Equipment 5,000 5,000 5,000 5,000 5,000 7,000 7,000 AEC 1,500 1,500 Total 5,000 6,500 6,500 5,000 5,000 7,000 7,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne) 200 200 200 200 200 Total 200 200 200 200 - 200 - 6237 TELEPHONES - - 1,000 1,000 1,000 1,000 Total - - 1,000 - 1,000 1,000 1,000 6239 PRINTING /PUBLISHING Pool Passes, Flyers 500 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 6240 CLEANING /GARBAGE SERVICE 500 200 400 400 400 400 400 Total 500 200 400 400 400 400 400 6249 OTHER CONTRACTUAL SERVICES Water Management Program 14,000 16,000 16,000 17,000 16,000 17,000 15,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 15,000 17,000 17,000 18,000 17,000 18,000 16,000 6256 UTILITIES - NATURAL GAS 6,000 6,000 6,000 6,000 6,000 7,000 7,000 Total 6,000 6,000 6,000 6,000 6,000 7,000 7,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 4,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 4,000 5,000 5,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDING General Items 2,000 1,000 1,000 1,000 1,000 2,000 2,000 Total 2,000 1,000 1,000 1,000 1,000 2,000 2,000 6275 SCHOOL /CONF /EXP - LOCAL First Aid Training, Lifeguard Cert. 500 500 500 500 300 500 300 Total 500 500 500 500 300 500 300 6277 MILEAGE ALLOWANCE Mileage - Pool staff 100 100 100 100 50 100 50 Total 100 100 100 100 50 100 50 6280 DUES & SUBSCRIPTIONS Misc and Red Cross Fees 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 220 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Swim Suits & Attendant/Lifeguard Shirt 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Redwood Bldg Attendants Total 1,000 1,500 1,500 1,500 1,500 1,500 1,500 6310 RENTAL EXPENSE As Needed 300 100 100 100 100 Total 300 100 100 100 - 100 - 6399 OTHER CHARGES 100 100 100 100 100 300 300 Total 100 100 100 100 100 300 300 6351 VISA / MC CHARGES 200 400 400 400 400 600 600 Total 200 400 400 400 400 600 600 6540 TAXABLE MISC FOR RESALE Concession Operation Product 5,000 6,000 6,000 6,000 4,000 6,000 4,000 Total 5,000 6,000 6,000 6,000 4,000 6,000 4,000 6735 CAPITAL OUTLAY - OTHER IMPROV Redwood Building Improvements 40,000 20,000 Lockeroom floor refinish 15,000 15,000 - - Community Room upgrades - - Total 15,000 15,000 - 40,000 20,000 6740 CAPITAL OUTLAY - MACH /EQ /OTHER Diving Board Standard /Climbing Wall Replace Diving Board Standard - - 15,000 Handicap Lift 9,000 Diamond Brite Wading Pool 10,000 10,000 Total 9,000 10,000 10,000 15,000 - - - Total Net of Personnel 52,400 73,000 74,200 62,700 45,150 93,700 69,150 TOTAL EXPENSES $ 116,593 $ 138,470 $ 139,670 $ 129,915 $ 112,365 $ 162,265 $ 137,715 221 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 41 1845 Recreation Self - Supported Programs DESCRIPTION OF ACTIVITY The self- supported programs are those that have greater revenue than expenses. Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps, and Pre - School Programs. MAJOR OBJECTIVES FOR 2016 Offer additional adult athletic leagues in current trend areas. Continue to offer a variety of the increasingly popular pre - school programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Open Volleyball Participants 7,035 7,350 8700 8500 8500 Adult Athletic Softball League Teams 191 146 161 170 175 Adult Athletic Basketball League Teams 14 16 33 35 36 Adult Athletic Volleyball League Teams 326 322 318 325 325 Adult Athletic Whiffleball League Teams 8 10 9 9 10 Adult Athletic Kickball League Teams 28 30 22 24 24 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Building Supervisor .25 .25 .25 .25 .25 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Field Supervisor 2 2 2 2 2 Volleyball Attendant 4 4 4 4 4 Preschool Instructor 5 5 5 5 5 Concession Attendant 4 4 4 4 4 Basketball Supervisor 3 3 3 3 3 222 Summary Budget Department 41- Recreation Self- Supported Programs 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rec User Fees 72,664 61,279 60,861 65,000 67,000 70,400 79,000 Rec League Entry fees 156,678 137,921 159,724 160,000 153,125 161,250 165,000 229,342 199,200 220,585 225,000 220,125 231,650 244,000 Expenditures: Salaries & Wages 62,062 51,217 50,305 65,016 60,960 54,135 56,430 Emp. Benefits 9,477 7,747 7,254 6,533 6,830 7,045 7,455 Supplies 37,273 29,060 38,371 38,700 34,400 34,500 36,300 Contractual Serv. 70,304 65,392 82,025 73,800 78,000 74,000 78,000 Repairs & Maint. - - - 300 300 300 300 Training /Travel /Dues 1,264 780 1,697 950 975 975 1,375 Other Exp. 9,689 7,481 5,356 14,000 10,500 10,100 9,600 Items for resale 2,832 3,274 2,487 8,000 5,500 3,500 3,500 Capital outlay - - - - - - Total Exp 192,901 164,951 187,495 207,299 197,465 184,555 192,960 Net addition to (use of) 36,441 34,249 33,090 17,701 22,660 47,095 51,040 general revenues 2016 CAPITAL OUTLAY None 2017 CAPITAL OUTLAY None City of Apple Valley 223 Department Expense Summary Budget Years (2016 -2017) RECREATION SELF - SUPPORTED PROG 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 0 0 0 6111 - SALARY PART -TIME 10,310 5,774 6,300 4 6,470 6,470 8,650 8,650 6112 - SALARY - SEASONAL TEMP 52,000 44,532 52,000 22,596 53,000 45,000 51,000 45,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 2,500 0 2,500 0 2,500 2,500 2,500 2,500 6123 - SALARY -OTHER 206 160 165 165 280 280 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 65,016 50,305 60,960 22,600 62,135 54,135 62,430 56,430 6138 - MEDICARE 943 730 885 328 900 900 905 905 6139 - FICA 4,031 3,120 3,780 1,401 3,850 3,850 3,870 3,870 6141 - PENSIONS -PERA 944 2,093 485 916 500 500 670 670 6142 - WORKERS COMPENSATION 615 1,311 1,680 695 1,795 1,795 2,010 2,010 6125 - EMPLOYEE BENEFITS 6,533 7,254 6,830 3,340 7,045 7,045 7,455 7,455 6100 - TOTAL PERSONNEL SERVICES 71,549 57,559 67,790 25,940 69,180 61,180 69,885 63,885 6211 - SMALL TOOLS & EQUIPMENT 500 34 200 0 500 300 500 300 6229 - GENERAL SUPPLIES 38,200 38,337 34,200 14,591 34,200 34,200 36,000 36,000 6205 - SUPPLIES 38,700 38,371 34,400 14,591 34,700 34,500 36,500 36,300 6235 - CONSULTANT SERVICES 55,000 57,273 59,000 19,610 54,000 54,000 57,000 57,000 6239 - PRINTING 300 918 1,000 944 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 18,500 23,834 18,000 11,352 19,000 19,000 20,000 20,000 6230 - CONTRACTUAL SERVICES 73,800 82,025 78,000 31,906 74,000 74,000 78,000 78,000 6265 - REPAIRS - EQUIPMENT 300 0 300 0 300 300 300 300 6260 - REPAIRS AND MAINTENA 300 0 300 0 300 300 300 300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 6277 - MILEAGE /AUTO ALLOWANCE 400 661 400 89 400 400 500 500 6280 - DUES & SUBSCRIPTIONS 350 332 375 0 375 375 375 375 6281 - UNIFORM /CLOTHING ALLOWANCE 200 704 200 0 200 200 500 500 6270 - TRNG /TRAVL /DUES /UNIF 950 1,697 975 89 975 975 1,375 1,375 6200 - TOTAL OPERATING COSTS 113,750 122,092 113,675 46,586 109,975 109,775 116,175 115,975 6310 - RENTAL EXPENSE 2,000 873 1,500 1,901 1,500 1,100 1,500 1,100 6330 - SALES /USE TAX 6 0 6333 - GENERAL -CASH DISCOUNTS 0 0 6399 - OTHER CHARGES 12,000 4,477 9,000 2,974 9,000 9,000 9,000 8,500 6301 -OTHER EXPENDITURES 14,000 5,356 10,500 4,875 10,500 10,100 10,500 9,600 6300 - TOTAL OTHER EXPENDITURES 14,000 5,356 10,500 4,875 10,500 10,100 10,500 9,600 6540 - TAXABLE MISC FOR RESALE 8,000 2,487 5,500 1,351 5,500 3,500 5,500 3,500 6501 - TAXABLE /NON- TAXABLE MISC RESAL 8,000 2,487 5,500 1,351 5,500 3,500 5,500 3,500 6500 - TOTAL LIQUOR EXPENDITURES 8,000 2,487 5,500 1,351 5,500 3,500 5,500 3,500 207,299 187,494 197,465 78,752 195,155 184,555 202,060 192,960 224 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT DEPT ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP PROP SALARIES 6111 Salary- Parttime 10,310 10,515 10,515 6,470 6,470 6,470 8,650 8,650 6112 Salary- Seasonal Temp 52,000 52,000 52,000 53,000 53,000 45,000 51,000 45,000 6114 Overtime - Temp 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salary-Other 206 260 260 165 165 165 280 280 6138 Medicare 943 950 950 900 900 900 905 905 6139 FICA 4,031 4,050 4,050 3,850 3,850 3,850 3,870 3,870 6141 Pension - PERA 944 810 810 500 500 500 670 670 6142 Work Comp Ins 615 2,020 2,020 1,795 1,795 1,795 2,010 2,010 Total 71,549 73,105 73,105 69,180 69,180 61,180 69,885 63,885 6211 SMALL TOOL & EQUIPMENT JCRP Concession Equip 500 200 200 500 500 300 500 300 Total 500 200 200 500 500 300 500 300 6229 GENERAL SUPPLIES Softball Programs 22,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Volleyball Programs 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Day Camp Programs 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Basketball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Preschool Programs 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Misc Programs 6,000 4,000 4,000 4,000 4,000 4,000 3,000 3,000 Kickball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 sales tax savings 2,800 2,800 2,800 2,800 2,800 2,800 Total 38,200 34,200 34,200 34,200 34,200 34,200 36,000 36,000 6235 CONSULTANT SERVICES Miscellaneous Instructor 1,000 1,000 1,000 1,000 1,000 1,000 Umpires - Softball 48,000 56,000 56,000 56,000 56,000 56,000 Officials - Volleyball 3,000 7,500 7,500 7,500 7,500 7,500 Officials - Basketball 3,000 4,500 4,500 4,500 4,500 4,500 League Officials 57,000 57,000 15,000 15,000 15,000 Total 55,000 69,000 69,000 54,000 54,000 54,000 57,000 57,000 6239 PRINTING /PUBLISHING Schedules, Rules - Softball Schedules, Rules - Volleyball Flyers, etc. -Mid Winter Fest 300 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 300 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Tot & Family Programs 20,000 18,000 18,000 19,000 19,000 19,000 20,000 20,000 Sales tax savings 1 Total 18,500 18,000 18,000 19,000 19,000 19,000 20,000 20,000 6265 REPAIRS EQUIP 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6277 MILEAGE 400 400 400 400 400 400 500 500 Total 400 400 400 400 400 400 500 500 6280 DUES & SUBSCRIPTIONS Health Dept License - JCRP 350 375 375 375 375 375 375 375 Total 350 375 375 375 375 375 375 375 6281 UNIFORM /CLOTHING ALLOWANCE Staff Shirts - Softball 50 50 50 50 50 50 300 300 Staff Shirts - Program Staff 150 150 150 150 150 150 200 200 Total 200 200 200 200 200 200 500 500 6310 RENTAL EXPENSE Overnight Campsite - Day Camp 800 800 800 800 800 800 General Recreation 1,200 700 700 700 700 300 1,500 1,100 Total 2,000 1,500 1,500 1,500 1,500 1,100 1,500 1,100 6399 OTHER CHARGES Team Reg - Softball 4,000 3,000 3,000 3,000 3,000 3,000 2,500 2,500 Team Tournament - Softball 2,000 2,000 2,000 2,000 2,000 2,000 1,900 1,900 Team Reg -Volleyball 200 200 200 200 200 200 200 200 Team Tournament - Volleyball 300 300 300 300 300 300 300 300 Team Reg - Basketball 200 200 200 200 200 200 200 200 Team Tournament - Basketball 300 300 300 300 300 300 300 300 New Activities 2,500 2,000 2,000 2,000 2,000 2,000 1,600 1,600 Fees Adult Trips 300 300 300 300 300 300 300 300 Fees Youth Trips 2,200 1,700 1,700 1,700 1,700 1,700 1,700 1,700 (1,000) (1,000) (1,000) (500) Total 12,000 10,000 10 000 9,000 9,000 9,000 9,000 8,500 225 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT DEPT ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP PROP 6540 CONCESSIONS FOR RESALE JCRP Concession Operation 8,000 5,500 5,500 5,500 5,500 3,500 5,500 3,500 Total 8,000 5 5,500 5,500 5,500 3,500 5,500 3,500 Total Net of Personnel 135,750 140,675 140,675 125,975 125,975 123,375 132,175 129,075 TOTAL EXPENSES $ 207,299 $ 213,780 $ 213,780 $ 195,155 $ 195,155 $ 184,555 $ 202,060 $ 192,960 226 Ma• 0000 *0000 ease aaa Apple Valley Notes: 227 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 42 1900 AV Community Center DESCRIPTION OF ACTIVITY Expenses associated with the Apple Valley Community Center operations, which serves as the headquarters to the Parks and Recreation Department. It features meeting rooms, gymnasiums (hardwood and sport court flooring), and game room. MAJOR OBJECTIVES FOR 2016 Utilize the meeting room and gymnasium space in an efficient manner for residents and rental groups. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Rental Revenue 32,455 39,431 50,734 40,000 40,000 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Parks Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Bldg Supervisor 2,934 3,000 3,000 3,000 3,000 Bldg Attendant 3,468 3,000 3,000 3,000 3,000 6,402 6,000 6,000 6,000 6,000 228 Summary Budget Department 42 - AV Community Center 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 32,455 39,431 50,734 35,000 40,000 45,000 45,000 Expenditures: Salaries & Wages 145,094 151,083 147,704 159,785 152,445 152,135 155,410 Emp. Benefits 25,701 34,606 35,093 38,308 40,165 41,875 42,420 Supplies 14,855 17,972 18,204 19,000 22,250 18,950 20,950 Contractual Serv. 6,814 12,168 7,102 10,400 10,500 9,800 9,800 Utilities 54,426 57,122 64,486 60,000 60,000 61,000 62,000 Repairs & Maint. 13,018 7,810 13,640 20,525 17,525 16,525 15,525 Training /Travel /Dues 1,671 597 1,643 2,000 1,600 1,600 1,600 Other Exp. 2 1,263 3,233 350 350 3,100 3,100 Capital outlay - 30,480 59,819 66,000 25,000 3,000 5,000 Total Exp 261,581 313,101 350,924 376,368 329,835 307,985 315,805 Net addition (use) of (229,126) (273,670) (300,190) (341,368) (289,835) (262,985) (270,805) general revenues Building improvement capital outlay request moved to muni building fund 2016 CAPITAL OUTLAY Office Chairs 3,000 2017 CAPITAL OUTLAY Meeting Room TV's 5,000 City of Apple Valley 229 Department Expense Summary Budget Years (2016 -2017) AV COMMUNITY CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 54,954 59,397 56,500 28,767 57,910 57,910 59,350 59,350 6111 - SALARY PART -TIME 91,585 84,901 88,770 34,508 91,810 86,810 91,630 86,630 6112 - SALARY - SEASONAL TEMP 10,000 2,786 3,000 7,328 3,000 3,000 5,000 5,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 331 6114 - OVERTIME PART -TIME EMPLOYEES 268 0 6121 - INSURANCE CASH BENEFIT 351 0 6122 - COMP REQUEST -331 6123 - SALARY -OTHER 3,246 4,175 4,415 4,415 4,430 4,430 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 159,785 147,704 152,445 70,604 157,135 152,135 160,410 155,410 6138 - MEDICARE 2,317 2,150 2,310 1,027 2,380 2,380 2,325 2,325 6139 - FICA 9,907 9,191 9,885 4,391 10,175 10,175 9,945 9,945 6141 - PENSIONS -PERA 10,859 9,044 11,210 4,352 11,560 11,560 11,655 11,655 6142 - WORKERS COMPENSATION 4,562 4,317 4,900 2,400 5,295 5,295 5,725 5,725 6144 - LONG -TERM DISABILITY INSURANCE 163 154 160 79 165 165 170 170 6145 - MEDICAL INSURANCE 10,500 9,178 11,700 4,883 12,300 12,300 12,600 12,600 6146 - DENTAL INSURANCE 488 291 6147 - LIFE INSURANCE -BASIC 11 3 6148 - LIFE INSURANCE -SUPP /DEPEND 559 121 6125 - EMPLOYEE BENEFITS 38,308 35,093 40,165 17,548 41,875 41,875 42,420 42,420 6100 - TOTAL PERSONNEL SERVICES 198,093 182,797 192,610 88,151 199,010 194,010 202,830 197,830 6210 - OFFICE SUPPLIES 2,500 1,479 2,250 353 2,250 2,250 2,250 2,250 6211 - SMALL TOOLS & EQUIPMENT 2,900 619 1,500 894 1,500 1,500 1,500 1,500 6215 - EQUIPMENT -PARTS 600 134 500 40 500 200 500 200 6229 - GENERAL SUPPLIES 13,000 15,973 18,000 6,994 15,000 15,000 17,000 17,000 6205 - SUPPLIES 19,000 18,204 22,250 8,280 19,250 18,950 21,250 20,950 6235 - CONSULTANT SERVICES 0 53 0 51 6237 - TELEPHONE /PAGERS 1,000 749 1,000 393 1,000 1,000 1,000 1,000 6239 - PRINTING 300 300 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 5,500 3,978 5,500 2,147 5,500 5,500 5,500 5,500 6249 - OTHER CONTRACTUAL SERVICES 3,600 2,323 3,700 819 3,800 3,000 26,800 3,000 6230 - CONTRACTUAL SERVICES 10,400 7,102 10,500 3,410 10,600 9,800 33,600 9,800 6255 - UTILITIES - ELECTRIC 43,000 33,719 43,000 9,680 43,000 35,000 40,000 36,000 6256 - UTILITIES - NATURAL GAS 16,000 29,956 16,000 9,271 17,000 25,000 25,000 25,000 6257 - UTILITIES- PROPANE/WATER/SEWER 1,000 811 1,000 443 1,000 1,000 1,000 1,000 6250 - UTILITIES 60,000 64,486 60,000 19,394 61,000 61,000 66,000 62,000 6265 - REPAIRS - EQUIPMENT 2,000 1,634 2,000 1,939 3,000 3,000 3,000 3,000 6266 - REPAIRS - BUILDING 18,000 12,008 15,000 4,169 15,000 13,000 15,000 12,000 6269 - REPAIRS -OTHER 525 525 8,462 525 525 525 525 6260 - REPAIRS AND MAINTENA 20,525 13,641 17,525 14,570 18,525 16,525 18,525 15,525 6277 - MILEAGE /AUTO ALLOWANCE 200 0 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 25 0 6281 - UNIFORM /CLOTHING ALLOWANCE 1,800 1,618 1,500 580 1,500 1,500 1,500 1,500 6270 - TRNG /TRAVL /DUES /UNIF 2,000 1,643 1,600 580 1,600 1,600 1,600 1,600 6200 - TOTAL OPERATING COSTS 111,925 105,077 111,875 46,236 110,975 107,875 140,975 109,875 6310 - RENTAL EXPENSE 200 0 200 0 200 0 200 0 6330 - SALES /USE TAX 199 -6 City of Apple Valley 230 Department Expense Summary Budget Years (2016 -2017) AV COMMUNITY CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6333 - GENERAL -CASH DISCOUNTS -51 -16 6350 - BANK FEES /CHARGES 0 0 6351 - VISA/BANK CHARGES 3,055 1,388 3,000 3,000 3,000 3,000 6399 - OTHER CHARGES 150 30 150 0 150 100 150 100 6301 -OTHER EXPENDITURES 350 3,233 350 1,367 3,350 3,100 3,350 3,100 6300 - TOTAL OTHER EXPENDITURES 350 3,233 350 1,367 3,350 3,100 3,350 3,100 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 3,000 3,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 66,000 59,819 25,000 0 30,000 0 557,000 5,000 6701 -TOTAL CAPITAL OUTLAY 66,000 59,819 25,000 0 33,000 3,000 557,000 5,000 6700 - TOTAL CAPITAL OUTLAY 66,000 59,819 25,000 0 33,000 3,000 557,000 5,000 376,368 350,926 329,835 135,753 346,335 307,985 904,155 315,805 231 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 2015 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Salaries Full Time 54,954 56,500 56,500 57,910 57,910 57,910 59,350 59,350 6111 Salary - Parttime 91,585 88,770 88,770 91,810 91,810 86,810 91,630 86,630 6112 Salary- Seasonal Temporary 10,000 3,000 3,000 3,000 3,000 3,000 5,000 5,000 6123 Salary-Other 3,246 4,175 4,175 4,415 4,415 4,415 4,430 4,430 6138 Medicare 2,317 2,310 2,310 2,380 2,380 2,380 2,325 2,325 6139 FICA 9,907 9,885 9,885 10,175 10,175 10,175 9,945 9,945 6141 Pension - PERA 10,859 11,210 11,210 11,560 11,560 11,560 11,655 11,655 6142 Work Comp Ins 4,562 4,900 4,900 5,295 5,295 5,295 5,725 5,725 6144 Long -term Disability Insurance 163 160 160 165 165 165 170 170 6145 Hospital & Life Insurance 10,500 11,700 11,700 12,300 12,300 12,300 12,600 12,600 Total 198,092 192,610 192,610 199,010 199,010 194,010 202,830 197,830 6210 OFFICE SUPPLIES 2,500 2,250 2,250 2,250 2,250 2,250 2,250 2,250 Total 2,500 2,250 2,250 2,250 2,250 2,250 2,250 2,250 6211 SMALL TOOL & EQUIPMENT Miscellaneous 1,900 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Computer - for Maintenance staff 1,000 Total 2,900 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6215 SMALL EQUIPMENT PARTS 600 500 500 500 500 200 500 200 Total 600 500 500 500 500 200 500 200 6229 GENERAL SUPPLIES Program Materials Cleaning Chemicals /Paper Products 13,000 15,000 15,000 15,000 15,000 15,000 17,000 17,000 AEDs 3,000 3,000 Total 13,000 18,000 18,000 15,000 15,000 15,000 17,000 17,000 6237 TELEPHONE Phones 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6239 PRINTING /PUBLISHING AV Community Center Brochures 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal /Clean Floors 5,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Total 5,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 6249 OTHER CONTRACTUAL SERVICES Other 3,000 3,000 3,000 3,000 3,000 2,200 3,000 2,200 WiFi 600 700 700 800 800 800 800 800 Duct Cleaning 23,000 Total 3,600 3,700 3,700 3,800 3,800 3,000 26,800 3,000 6255 UTILITIES - ELECTRIC 43,000 43,000 43,000 43,000 43,000 35,000 40,000 36,000 Total 43,000 43,000 43,000 43,000 43,000 35,000 40,000 36,000 6256 UTILITIES - NATURAL GAS 16,000 16,000 16,000 17,000 17,000 25,000 25,000 25,000 Total 16,000 16,000 16,000 17,000 17,000 25,000 25,000 25,000 6257 UTILITIES -OTHER Water /Sewer /Propane 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Miscellaneous 2,000 2,000 2,000 3,000 3,000 3,000 3,000 3,000 Total 2,000 2,000 2,000 3,000 3,000 3,000 3,000 3,000 6266 REPAIRS - BUILDING 18,000 15,000 15,000 15,000 15,000 13,000 15,000 12,000 Total 18,000 15,000 15,000 15,000 15,000 13,000 15,000 12,000 6269 REPAIRS - OTHER 525 525 525 525 525 525 525 525 Total 525 525 525 525 525 525 525 525 6277 MILEAGE ALLOWANCE Part-Time Staff 200 100 100 100 100 100 100 100 Total 200 100 100 100 100 100 100 100 232 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 2015 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE 1,800 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,800 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6310 RENTAL EXPENSE 200 200 200 200 200 200 Total 200 1 200 200 200 200 - 200 - 6351 VISAIBANK CHARGES 3,000 3,000 3,000 3,000 3,000 Total - - 3,000 - 3,000 3,000 3,000 3,000 6399 OTHER CHARGES Misc 150 150 150 150 150 100 150 100 Total 150 150 150 150 150 100 150 100 6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS Restore Hardwood Gym Floor ADA Compliant Exterior Doors 10,000 10,000 Replace Ceiling Tiles 5,000 5,000 5,000 Building Lobby Improvements 25,000 25,000 25,000 Replace Multi- Purpose Rm Divider Wall 15,000 15,000 Replace All Purpose Room Floor 20,000 Auto Floor Scrubber Machine 10,000 Volleyball Standards 15,000 Kaivac Machine 6,000 Hallways Aggregate Floor Re -Do 15,000 Replace Boilers 250,000 Replace Office Carpet 50,000 50,000 Front Counter Glass Enclosure 12,000 12,000 Lobby /Hallway Lighting 10,000 10,000 Meeting Room TVs 5,000 5,000 Replace Sport Court Flooring 100,000 Re -Roof Sport Court Gym 100,000 Interior Painting 25,000 25,000 Move to Building Improvement Fund (97,000) Move to Building Improvement Fund 25,000 Total 66,000 25,000 25,000 30,000 30,000 - 557,000 5,000 6720 CAPITAL OUTLAY - OFFICE FURN Office Chairs 3,000 3,000 3,000 Total - - - 3,000 3,000 3,000 - - Total Net of Personnel 178,275 137,225 140,225 144,325 147,325 113,975 701,325 117,975 TOTAL EXPENSES $ 376,368 $ 329,835 $ 332,835 $ 343,335 $ 346,335 $ 307,985 $ 904,155 $ 315,805 233 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 44 1940 Aquatic Swim Center DESCRIPTION OF ACTIVITY The Apple Valley Family Aquatic Center is a child friendly family water park located in Johnny Cake Ridge Park. It is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool and a lazy river pool, both of which has zero depth entries and fully accessible. The capacity of the facility is 1,900 people. The facility operates 12 hours per day typically, weather permitting. Water play features are distributed around a zero depth entry in the leisure pool. The facility has six water slides, two of which require inner tubes and empty into the lazy river. There are additional sand play areas, picnic shelters and a large number of lounge chairs for patrons. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2016 Department efforts to have our message seen at a facility were 65,000 people walk through the gates each summer will further maximize our information outreach without additional expenditures. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Open Swim Attendance 65,060 64,513 58,802 65,000 65,000 Resident Punch Card Sales 2,267 1,274 1,259 1,300 1,300 Non - Resident Punch Card Sales 252 200 238 200 200 Group Reservations 116 157 141 150 150 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 None Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Pool Manager 2 2 2 2 2 Concession Supervisor 1 1 1 1 1 Head Guard 13 13 13 13 13 Office Supervisor 1 1 1 1 1 Lifeguard 80 80 80 80 80 Attendant 26 26 26 26 26 234 Summary Budget Department 44 - Aquatic Swim Center 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Swim Center Revenues 521,602 471,307 504,945 520,000 520,000 546,000 556,000 Swim Center Concessions 87,125 110,898 72,673 90,000 90,000 94,500 97,300 Swim Center Rentals 7,408 9,663 8,612 5,000 8,000 10,000 10,300 616,135 591,868 586,230 615,000 618,000 650,500 663,600 Expenditures: Salaries & Wages 291,060 281,137 257,734 285,000 285,000 292,500 287,500 Emp. Benefits 32,489 32,468 29,435 23,767 29,450 33,540 35,245 Supplies 23,482 30,696 31,447 32,900 32,800 33,800 35,500 Contractual Serv. 85,393 71,623 71,121 87,500 82,600 77,600 77,600 Utilities 81,437 96,453 105,048 95,000 100,000 103,000 103,000 Repairs & Maint. 3,803 2,741 9,983 20,000 11,000 11,000 11,000 Training /Travel /Dues 8,149 9,090 8,636 10,500 9,200 9,700 9,700 Other Exp. 26 6,143 307 1,300 600 600 600 Credit Card Fees 5,535 - 6,037 6,000 6,000 6,000 6,000 Items for Resale 52,761 49,794 54,314 55,000 55,000 58,000 58,000 Capital Outlay 7,242 22,521 5,287 55,000 58,000 - 44,000 Total Exp 591,377 602,666 579,349 671,967 669,650 625,740 668,145 Net addition to (use of) 24,758 (10,798) 6,881 (56,967) (51,650) 24,760 (4,545) general revenues Building improvement capital outlay requests moved to muni building fund 2016 CAPITAL OUTLAY None 2017 CAPITAL OUTLAY Cabanas 16,000 Coolers & Freezers 13,000 POS System 15,000 44,000 City of Apple Valley 235 Department Expense Summary Budget Years (2016 -2017) AQUATIC SWIM CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6111 - SALARY PART -TIME 12,284 2,351 294,000 0 6112 - SALARY - SEASONAL TEMP 281,500 245,171 281,500 74,116 289,000 289,000 0 284,000 6113 - OVERTIME - REGULAR EMPLOYEES 162 0 6114 - OVERTIME PART -TIME EMPLOYEES 3,500 0 3,500 0 3,500 3,500 3,500 3,500 6124 - OVERTIME - SEASONAL TEMP 117 1,385 6105 -SALARIES AND WAGES 285,000 257,734 285,000 77,852 292,500 292,500 297,500 287,500 6138 - MEDICARE 4,133 3,737 4,135 1,129 4,240 4,240 4,315 4,315 6139 - FICA 17,670 15,978 17,470 4,827 18,135 18,135 18,445 18,445 6141 - PENSIONS -PERA 254 901 0 132 6142 - WORKERS COMPENSATION 1,710 8,819 7,845 3,093 11,165 11,165 12,485 12,485 6125 - EMPLOYEE BENEFITS 23,767 29,435 29,450 9,180 33,540 33,540 35,245 35,245 6100 - TOTAL PERSONNEL SERVICES 308,767 287,169 314,450 87,032 326,040 326,040 332,745 322,745 6210 - OFFICE SUPPLIES 400 625 200 0 200 200 500 500 6211 - SMALL TOOLS & EQUIPMENT 2,000 3,304 1,400 625 1,400 1,400 2,000 2,000 6214 - CHEMICALS 1,500 3,122 1,700 2,163 1,700 3,000 2,000 3,300 6215 - EQUIPMENT -PARTS 1,000 2,503 1,500 476 1,500 1,500 2,000 2,000 6229 - GENERAL SUPPLIES 28,000 21,894 28,000 5,803 29,000 27,700 29,000 27,700 6205 - SUPPLIES 32,900 31,447 32,800 9,067 33,800 33,800 35,500 35,500 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 500 0 200 0 200 200 200 200 6237 - TELEPHONE /PAGERS 6,000 4,916 5,400 1,976 5,400 5,400 5,400 5,400 6239 - PRINTING 1,500 895 1,000 895 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 2,500 2,109 2,000 0 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 77,000 63,202 74,000 0 74,000 69,000 74,000 69,000 6230 - CONTRACTUAL SERVICES 87,500 71,121 82,600 2,870 82,600 77,600 82,600 77,600 6255 - UTILITIES - ELECTRIC 45,000 41,279 45,000 1,408 45,000 45,000 45,000 45,000 6256 - UTILITIES - NATURAL GAS 40,000 52,306 45,000 1,267 48,000 48,000 48,000 48,000 6257 - UTILITIES- PROPANE/WATER/SEWER 10,000 11,463 10,000 0 10,000 10,000 10,000 10,000 6250 - UTILITIES 95,000 105,048 100,000 2,675 103,000 103,000 103,000 103,000 6265 - REPAIRS - EQUIPMENT 10,000 2,824 5,000 13,883 5,000 5,000 5,000 5,000 6266 - REPAIRS - BUILDING 5,000 2,344 2,000 708 2,000 2,000 2,000 2,000 6269 - REPAIRS -OTHER 5,000 4,816 4,000 0 4,000 4,000 4,000 4,000 6260 - REPAIRS AND MAINTENA 20,000 9,983 11,000 14,591 11,000 11,000 11,000 11,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,000 0 700 0 700 700 700 700 6277 - MILEAGE /AUTO ALLOWANCE 500 621 500 0 500 500 500 500 6280 - DUES & SUBSCRIPTIONS 3,000 2,589 3,000 100 3,500 3,500 3,500 3,500 6281 - UNIFORM /CLOTHING ALLOWANCE 6,000 5,426 5,000 0 5,000 5,000 5,000 5,000 6270 - TRNG /TRAVL /DUES /UNIF 10,500 8,636 9,200 100 9,700 9,700 9,700 9,700 6200 - TOTAL OPERATING COSTS 245,900 226,235 235,600 29,303 240,100 235,100 241,800 236,800 6310 - RENTAL EXPENSE 500 164 300 180 300 300 300 300 6320 - REFUNDS & REIMBURSEMENTS 500 200 200 200 200 200 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 200 0 0 0 6330 - SALES /USE TAX 11 0 6333 - GENERAL -CASH DISCOUNTS -9 -7 6351 - VISA/BANK CHARGES 6,000 6,037 6,000 210 6,000 6,000 6,000 6,000 6399 - OTHER CHARGES 100 140 100 17 100 100 100 100 6301 -OTHER EXPENDITURES 7,300 6,344 6,600 400 6,600 6,600 6,600 6,600 City of Apple Valley 236 Department Expense Summary Budget Years (2016 -2017) AQUATIC SWIM CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6300 - TOTAL OTHER EXPENDITURES 7,300 6,344 6,600 400 6,600 6,600 6,600 6,600 6425 - VISA/BANK CHARGES 0 0 0 0 6401 -EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 55,000 54,276 55,000 1,701 58,000 58,000 58,000 58,000 6545 - NON - TAXABLE MISC FOR RESALE 37 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 55,000 54,314 55,000 1,701 58,000 58,000 58,000 58,000 6500 - TOTAL LIQUOR EXPENDITURES 55,000 54,314 55,000 1,701 58,000 58,000 58,000 58,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 55,000 5,287 58,000 0 95,000 0 290,000 44,000 6701 -TOTAL CAPITAL OUTLAY 55,000 5,287 58,000 0 95,000 0 290,000 44,000 6700 - TOTAL CAPITAL OUTLAY 55,000 5,287 58,000 0 95,000 0 290,000 44,000 671,967 579,349 669,650 118,436 725,740 625,740 929,145 668,145 237 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6111 Salary- Parttime 294,000 6112 Salary- Seasonal Temp 281,500 281,500 281,500 289,000 289,000 289,000 284,000 6114 Overtime - Temp 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 6123 Salary-Other 6138 Medicare 4,133 4,135 4,135 4,240 4,240 4,240 4,315 4,315 6139 FICA 17,670 17,470 17,470 17,470 18,135 18,135 18,445 18,445 6141 Pension - PERA 254 6142 Work Comp Ins 1,710 7,845 7,845 8,455 11,165 11,165 12,485 12,485 6145 Hospital & Life Insurance Total 308,766 314,450 314,450 322,665 326,040 326,040 332,745 322,745 6210 OFFICE SUPPLIES 400 200 200 200 200 200 500 500 Total 400 200 200 200 200 200 500 500 6211 SMALL TOOL & EQUIPMENT 2,000 1,400 1,400 1,400 1,400 1,400 2,000 2,000 Total 2,000 1,400 1,400 1,400 1,400 1,400 2,000 2,000 6214 CHEMICALS Cleaning Fluid, Chlorine, etc. 1,500 1,700 1,700 1,700 1,700 3,000 2,000 3,300 Total 1,500 1,700 1,700 1,700 1,700 3,000 2,000 3,300 6215 EQUIPMENT - PARTS 1,000 1,500 1,500 1,500 1,500 1,500 2,000 2,000 Total 1,000 1,500 1,500 1,500 1,500 1,500 2,000 2,000 6229 GENERAL SUPPLIES Lifeguard Equipment 20,000 20,000 20,000 20,000 20,000 18,700 20,000 18,700 Chairs, Tubes, Funbrella Canvas 8,000 8,000 8,000 9,000 9,000 9,000 9,000 9,000 Total 28,000 28,000 28,000 29,000 29,000 27,700 29,000 27,700 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Bome) 500 200 200 200 200 200 200 200 Total 500 200 200 200 200 200 200 200 6237 TELEPHONE /PAGERS 6,000 5,400 5,400 5,400 5,400 5,400 5,400 5,400 Total 6,000 5,400 5,400 5,400 5,400 5,400 5,400 5,400 6239 PRINTING /PUBLISHING Passes, Flyers 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6240 GARBAGE SERVICE 2,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 CONTRACTUAL SERVICE Water Mgmt Program 73,000 70,000 70,000 70,000 70,000 65,000 70,000 65,000 Floor Resurfacing 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 77,000 74,000 74,000 74,000 74,000 69,000 74,000 69,000 6255 UTILITIES - ELECTRIC 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 Total 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 6256 UTILITIES - NATURAL GAS 40,000 45,000 45,000 48,000 48,000 48,000 48,000 48,000 Total 40,000 45,000 45,000 48,000 48,000 48,000 48,000 48,000 6257 UTILITIES - PROPANE & WATER 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 10,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 10,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDINGS Miscellaneous 5,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 5,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6269 REPAIRS - OTHER Miscellaneous 5,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 5,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6275 SCHOOL /CONF /EXP - LOCAL First Aid Training, Lifeguard Cert. 1,000 700 700 700 700 700 700 700 Total 1,000 700 700 700 700 700 700 700 6277 MILEAGE ALLOWANCE Mileage - Pool staff 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6280 DUES & SUBSCRIPTIONS American Red Cross 3,000 3,000 3,000 3,500 3,500 3,500 3,500 3,500 Total 3,000 3,000 3,000 3,500 3,500 3,500 3,500 3,500 238 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER- 1940 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Swim Suits /Staff Apparel 6,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 6,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6310 RENTALEXPENSE As Needed Pool rentals for preseason trainings 500 300 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 300 6320 REFUNDS & REIMBURSEMENTS 500 200 200 200 200 200 200 200 Total 500 200 200 200 200 200 200 200 6322 Uncollectible Checks 200 Tota I 200 6399 OTHER CHARGES i02 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6351 VISA/Bank Charges 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Total 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6540 TAXABLE MISC FOR RESALE Pop and Concessions 55,000 55,000 55,000 58,000 58,000 58,000 58,000 58,000 Total 55,000 55,000 55,000 58,000 58,000 58,000 58,000 58,000 6740 CAPITAL OUTLAY - OTHER ITEMS Fiberdek Replacement Handicap Lift & Railings 10,000 Pool Vacuum 5,000 Improvements for Concessions 5,000 - - 15,000 15,000 Diamond Brite Pool Shell - Diving Well 35,000 45,000 45,000 Handicap Accessibility Railings 5,000 5,000 Funbrella Replacements - - 15,000 20,000 Tablet -based POS 8,000 8,000 Lifeguard Sun Protectors - - 15,000 15,000 Building ReRoofing 45,000 45,000 Bathhouse Floor Resurfacing - - 40,000 Coolers and Freezers 13,000 13,000 Diamond Brite Pool Shell Lap Lanes 80,000 POS Sysem 15,000 15,000 Rental Cabanas 22,000 16,000 Slide Resurfacing 120,000 Total 55,000 58,000 58,000 90,000 95,000 290,000 44,000 Total Net of Personnel 363,200 355,200 355,200 394,700 399,700 299,700 596,400 345,400 TOTAL EXPENSES $ 671,967 $ 669,650 $ 669,650 $ 717,365 $ 725,740 $ 625,740 $ 929,145 $ 668,145 239 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 45 1920 Apple Valley Senior Center Expenses related to the operation of the Apple Valley Senior Center. The Senior Center provides modern amenities and areas for meetings and special events with seating for up to 224 in the 21,000 square foot facility. MAJOR OBJECTIVES FOR 2016 Market the facility to possible rental groups for increased revenue. Also, utilize the facility to serve the recreational interests of our senior population. 2014/2015 Senior Center Members (7/1/14- 6/30/15): 954 Individual City Breakdown: Apple Valley — 640; Burnsville — 104; Lakeville — 65; Rosemount — 60; Eagan — 48; Farmington — 16; Bloomington — 15; All Others — 6 Department Priority: 1 Comprehensive Plan: Key 6 — Play and Preserve, Key 7 — Healthy and Active, Key 8 — Accessible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Senior Center Members 884 904 954 1,000 1,000 Large Event Rentals 80 111 88 90 90 Meeting Room Rentals 60 107 99 100 100 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Recreation Supervisor II 1 1 1 1 1 Building Supervisor 2 2 2 2 2 Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule —(# hours) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Building Supervisor 2580 2580 2580 3640 4300 240 Summary Budget Department 45 - Apple Valley Senior Center 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 37,622 60,794 70,126 42,000 65,000 67,000 65,000 Rec Senior Revenue-Reimb. (643) 820 1,086 1,000 1,000 1,100 1,100 Rec Senior Programs 3,778 7,691 21,726 15,000 8,000 11,000 13,800 40,757 69,305 92,938 58,000 74,000 79,100 79,900 Expenditures: Salaries & Wages 165,958 198,092 213,232 189,481 203,365 207,270 214,250 Emp. Benefits 48,792 53,805 57,770 53,679 58,855 65,870 68,845 Supplies 9,966 10,675 14,011 13,800 15,900 14,000 14,000 Contractual Serv. 15,610 20,242 28,983 17,000 16,800 18,700 21,500 Utilities 25,224 27,210 30,630 25,000 30,000 31,000 32,000 Repairs & Maint. 4,574 1,403 8,267 4,000 5,500 6,250 6,250 Training /Travel /Dues 378 451 722 600 700 700 800 Other Exp. 863 94 487 1,000 1,000 500 500 Credit Card Fees 342 594 700 1,000 1,000 1,000 1,000 Capital outlay - 6,607 2,400 5,000 15,000 - 15,000 Total Exp 271,707 319,173 357,202 310,560 348,120 345,290 374,145 Net addition to (use of) (230,950) (249,868) (264,264) (252,560) (274,120) (266,190) (294,245) general revenues Building improvement capital outlay requests moved to muni building fund 2016 Capital Outlay None 2017 Capital Outlay Banquet Chairs $15,000 City of Apple Valley 241 Department Expense Summary Budget Years (2016 -2017) APPLE VALLEY SENIOR CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 124,112 127,868 127,040 90,337 130,215 130,215 133,460 133,460 6111 - SALARY PART -TIME 61,654 84,559 71,385 39,906 71,740 71,740 75,625 75,625 6112 - SALARY - SEASONAL TEMP 102 1,147 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6121 - INSURANCE CASH BENEFIT 703 0 6123 - SALARY -OTHER 3,715 4,940 5,315 5,315 5,435 5,435 6105 -SALARIES AND WAGES 189,481 213,232 203,365 131,390 207,270 207,270 214,520 214,520 6138 - MEDICARE 2,747 3,070 2,950 1,830 3,005 3,005 3,110 3,110 6139 - FICA 11,748 13,127 12,610 7,824 12,850 12,850 13,300 13,300 6141 - PENSIONS -PERA 13,737 15,421 15,065 8,242 15,355 15,355 15,900 15,900 6142 - WORKERS COMPENSATION 4,080 4,788 4,470 2,710 4,170 4,170 4,840 4,840 6144 - LONG -TERM DISABILITY INSURANCE 367 348 360 192 370 370 375 375 6145 - MEDICAL INSURANCE 21,000 18,356 23,400 11,852 30,120 30,120 31,320 31,320 6146 - DENTAL INSURANCE 1,578 1,048 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 1,059 90 6125 - EMPLOYEE BENEFITS 53,679 57,770 58,855 33,794 65,870 65,870 68,845 68,845 6100 - TOTAL PERSONNEL SERVICES 243,160 271,002 262,220 165,184 273,140 273,140 283,365 283,365 6210 - OFFICE SUPPLIES 300 310 400 161 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 2,000 408 1,000 181 1,000 1,000 1,000 1,000 6215 - EQUIPMENT -PARTS 500 423 500 859 500 500 500 500 6229 - GENERAL SUPPLIES 11,000 12,869 14,000 3,731 12,000 12,000 12,000 12,000 6205 - SUPPLIES 13,800 14,011 15,900 4,931 14,000 14,000 14,000 14,000 6235 - CONSULTANT SERVICES 53 51 6237 - TELEPHONE /PAGERS 0 0 0 17 6239 - PRINTING 1,000 735 1,000 0 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 1,000 323 500 287 1,000 500 1,000 500 6249 - OTHER CONTRACTUAL SERVICES 15,000 27,872 15,300 13,422 17,200 17,200 20,000 20,000 6230 - CONTRACTUAL SERVICES 17,000 28,983 16,800 13,777 19,200 18,700 22,000 21,500 6255 - UTILITIES - ELECTRIC 18,000 21,888 22,000 7,636 23,000 23,000 23,000 23,000 6256 - UTILITIES - NATURAL GAS 4,500 7,870 5,000 2,290 5,000 5,000 6,000 6,000 6257 - UTILITIES- PROPANE/WATER/SEWER 2,500 873 3,000 248 3,000 3,000 3,000 3,000 6250 - UTILITIES 25,000 30,630 30,000 10,174 31,000 31,000 32,000 32,000 6265- REPAIRS - EQUIPMENT 1,000 532 1,500 142 2,000 1,250 2,000 1,250 6266 - REPAIRS - BUILDING 3,000 7,735 4,000 1,337 5,000 5,000 5,000 5,000 6260 - REPAIRS AND MAINTENA 4,000 8,267 5,500 1,479 7,000 6,250 7,000 6,250 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 200 168 200 50 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 100 164 200 98 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 100 30 100 25 100 100 100 100 6281 - UNIFORM /CLOTHING ALLOWANCE 200 360 200 30 200 200 300 300 6270 - TRNG /TRAVL /DUES /UNIF 600 722 700 203 700 700 800 800 6200 - TOTAL OPERATING COSTS 60,400 82,613 68,900 30,564 71,900 70,650 75,800 74,550 6310 - RENTAL EXPENSE 0 368 0 0 6330 - SALES /USE TAX 30 0 6333 - GENERAL -CASH DISCOUNTS -20 -10 6351 - VISA/BANKCHARGES 1,000 700 1,000 149 1,000 1,000 1,000 1,000 6399 - OTHER CHARGES 1,000 110 1,000 0 1,000 500 1,000 500 City of Apple Valley 242 Department Expense Summary Budget Years (2016 -2017) APPLE VALLEY SENIOR CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6301 -OTHER EXPENDITURES 2,000 1,187 2,000 139 2,000 1,500 2,000 1,500 6300 - TOTAL OTHER EXPENDITURES 2,000 1,187 2,000 139 2,000 1,500 2,000 1,500 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 5,000 2,400 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 15,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 22,000 0 85,000 15,000 6701 -TOTAL CAPITAL OUTLAY 5,000 2,400 15,000 0 22,000 0 85,000 15,000 6700 - TOTAL CAPITAL OUTLAY 5,000 2,400 15,000 0 22,000 0 85,000 15,000 310,560 357,202 348,120 195,887 369,040 345,290 446,165 374,415 243 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 124,112 127,040 127,040 130,215 130,215 130,215 133,460 133,460 6111 Salary- Parttime 61,654 71,385 71,385 73,400 71,740 71,740 75,625 75,625 6112 Salary- Seasonal Temporary 6123 Salary-Other 3,715 4,940 4,940 5,060 5,315 5,315 5,435 5,435 6138 Medicare 2,747 2,950 2,950 3,025 3,005 3,005 3,110 3,110 6139 FICA 11,748 12,610 12,610 12,935 12,850 12,850 13,300 13,300 6141 Pension - PERA 13,737 15,065 15,065 15,465 15,355 15,355 15,900 15,900 6142 Work Comp Ins 4,080 4,470 4,470 4,820 4,170 4,170 4,840 4,840 6144 Long -term Disability Insurance 367 360 360 370 370 370 375 375 6145 Hospital & Life Insurance 21,000 23,400 23,400 24,600 30,120 30,120 31,320 31,320 Total 243,160 262,220 262,220 269,890 273,140 273,140 283,365 283,365 6210 OFFICE SUPPLIES 300 400 400 500 500 500 500 500 Total 300 400 400 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6215 SMALL EQUIPMENT PARTS 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6229 GENERAL SUPPLIES Heat Pump Pipes /Fittings /Connectors 3,000 3,000 Program Materials 5,500 5,500 5,500 6,000 6,000 6,000 6,000 6,000 Cleaning Chemicals /Paper Products 5,500 5,500 5,500 6,000 6,000 6,000 6,000 6,000 Total 11,000 14,000 14,000 12,000 12,000 12,000 12,000 12,000 6237 TELEPHONE /PAGERS Phones Total - - - - - - - - 6239 PRINTING /PUBLISHING 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6240 C. SERVICE /GARBAGE REMOVAL Garbage Removal /Clean Floors Floor /Carpet Cleaning 1,000 500 500 1,000 1,000 500 1,000 500 Total 1,000 500 500 1,000 1,000 500 1,000 500 6249 OTHER CONTRACTUAL SERVICES Outing Fees 10,000 10,000 10,000 11,000 11,000 11,000 13,800 13,800 Heating /Cooling Prevent. Maintenance 3,400 3,400 3,400 4,000 4,000 4,000 4,000 4,000 Elevator Inspection 1,100 1,300 1,300 1,500 1,500 1,500 1,500 1,500 Alarm Monitoring 500 600 600 700 700 700 700 700 Total 15,000 15,300 15,300 17,200 17,200 17,200 20,000 20,000 6255 UTILITIES - ELECTRIC 18,000 22,000 22,000 23,000 23,000 23,000 23,000 23,000 Total 18,000 22,000 22,000 23,000 23,000 23,000 23,000 23,000 6256 UTILITIES - NATURAL GAS 4,500 5,000 5,000 5,000 5,000 5,000 6,000 6,000 Total 4,500 5,000 5,000 5,000 5,000 5,000 6,000 6,000 6257 UTILITIES - OTHER Water /Sewer /Propane 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6265 REPAIRS - EQUIPMENT Miscellaneous 1,000 1,500 1,500 2,000 2,000 1,250 2,000 1,250 Total 1,000 1,500 1,500 2,000 2,000 1,250 2,000 1,250 6266 REPAIRS - BUILDING 3,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 Total 3,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 6275 SCHOOLS /CONFERENCES 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6277 MILEAGE ALLOWANCE Part-Time Staff 100 200 200 200 200 200 200 200 Total 100 200 200 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS MASS 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6281 UNIFORM /CLOTHING ALLOWANCE 200 200 200 200 200 200 300 300 Total 200 200 200 200 200 200 300 300 6399 OTHER CHARGES Misc 1,000 1,000 1,000 1,000 1,000 500 1,000 500 Total 1,000 1,000 1,000 1,000 1,000 500 1,000 500 6351 VISA /BANK CHARGES 1,000 1000 1000 1000 1000 1,000 1,000 1,000 Total 1,000 1, 1, 1, 1, 1,000 1,000 1,000 244 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6720 CAPITAL OUTLAY - OFFICE FURN Industrial Carpet Extractor Total - 6725 CAPITAL OUTLAY - OFFICE EQUIP Digital Signage 2,500 Computer/ POS System 2,500 1 Total 5,000 6735 CAPITAL OUTLAY - OTHER IMPROV Add'I Surveillance Cameras - - Interior Painting - High Traffic Areas 15,000 15,000 Commercial Grade Sinks /Faucets /etc. - - Back -Up Boiler w/2 Pumps 15,000 15,000 Irrigation System 7,000 7,000 Interior Painting - Low Traffic Areas - - 10,000 Audio/Visual Equipment 20,000 Banquet Chairs 15,000 15,000 Lobby Furniture 5,000 Plumbing Fixtures 5,000 Yellowstone Room Carpet 30,000 Total - 15,000 15,000 22,000 22,000 - 85,000 15,000 Total Net of Personnel 67,400 85,900 85,900 95,900 95,900 72,150 162,800 91,050 TOTAL EXPENSES $ 310,560 $ 348,120 $ 348,120 $ 365,790 $ 369,040 $ 345,290 $ 446,165 $ 374,415 245 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 47 1950 Insurance DESCRIPTION OF ACTIVITY This Business Unit accounts for the unallocated property and workers compensation insurance charges for the General Fund. The city participates in the League of MN Cities Insurance Trust ( LMCIT). MAJOR OBJECTIVES FOR 2016/17 Work with staff to lower Worker Compensation Experience Modifier. The trend in the worker compensation experience modifier has declined over the past few years based on a positive experience over the past few years. The LMCIT has restructured the property and workers compensation rates for the 2015 budget year. This restructuring has resulted in a rate increase of 22% for the property and liability insurance and 10% in the worker compensations rates for 2015. This restructuring requires a high up front premium and then potentially increases refunds based on experience. We will monitor these impacts on future insurance rates. Under the restructured rates the premiums for 2016 increased 4.5% for property and 5.4% for worker compensation insurance. The proposed budgets include these rate increases. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Worker Comp Exp. modifier .80 .80 .75 .83 .89 .89 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 None Summary Budget Department 47 Insurance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages Emp. Benefits 8,899 14,909 5,923 6,000 6,100 6,200 6,200 Other Exp. 260,200 265,000 262,000 262,000 275,000 288,000 303,000 Capital outlay Net provision to (use 269,099 279,909 267,923 268,000 281,100 294,200 309,200 of general revenues 2016 CAPITAL OUTLAY none City of Apple Valley 246 Department Expense Summary Budget Years (2016 -2017) INSURANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6105 - SALARIES AND WAGES 0 0 0 0 6142 - WORKERS COMPENSATION 0 6 0 0 6143 - UNEMPLOYMENT COMPENSATION 6,000 5,918 6,100 5,513 6,200 6,200 6,200 6,200 6125 - EMPLOYEE BENEFITS 6,000 5,923 6,100 5,513 6,200 6,200 6,200 6,200 6100 - TOTAL PERSONNEL SERVICES 6,000 5,923 6,100 5,513 6,200 6,200 6,200 6,200 6311 - INSURANCE- PROPERTY /LIABILITY 262,000 262,000 275,000 137,500 288,000 288,000 303,000 303,000 6301 -OTHER EXPENDITURES 262,000 262,000 275,000 137,500 288,000 288,000 303,000 303,000 6300 - TOTAL OTHER EXPENDITURES 262,000 262,000 275,000 137,500 288,000 288,000 303,000 303,000 268,000 267,923 281,100 143,013 294,200 294,200 309,200 309,200 247 DEPT 47: INSURANCE -1950 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP 6142 Workers' Compensation Insurance 6143 Unemployment Costs 6,000 6,100 9,000 6,200 6,200 6,200 6,200 Total 6,000 6,100 9,000 6,200 6,200 6,200 6,200 6235 CONSULTANT SERVICES Total - 6311 INSURANCE Automobile 35,000 40,000 40,000 42,000 42,000 44,000 44,000 Property 108,000 107,000 107,000 112,000 112,000 118,000 118,000 General Liability 63,000 68,000 68,000 71,000 71,000 75,000 75,000 Boiler and Machinery 12,000 11,000 11,000 12,000 12,000 13,000 13,000 Umbrella 41,000 46,000 46,000 48,000 48,000 50,000 50,000 Employee Bonds 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 262,000 275,000 275,000 288,000 288,000 303,000 303,000 Total Net of Personnel 262,000 275,000 275,000 288,000 288,000 303,000 303,000 TOTAL EXPENSES $ 268,000 $ 281,100 $ 284,000 $ 294,200 $ 294,200 $ 309,200 $ 309,200 248 Apple Valley Notes: 249 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 48 1960 Contingency & Transfers DESCRIPTION OF ACTIVITY The Council Contingency business unit provides the City Council with the financial ability to address unbudgeted items that come up after the levy is adopted. Fuel costs have the potential to become volatile and could exceed individual department budgets. Starting with the 2016 budget year this business unit contains a transfer to the Municipal Building Fund to fund a portion of the building improvement requests each budget year. Starting with the 2013 budget year, the tax levy support of the annual street improvement project will be levied in the General Fund and transferred out to the Road Improvement Fund. MAJOR OBJECTIVES FOR 2016 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2013 2014 2015 2016 2017 Summary Budget Department 48 Contingency & Transfers 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Supplies 278 Repairs & Maint. - 894 - Other Exp. 27,564 1,339 5,000 124,190 129,490 156,560 79,350 Capital outlay - - - - - - - Transfer to Cable TV Fund - 27,838 Transfers to FCPF 1,519,000 1,320,000 - - Trasnefrto Muni Bldg Fund - - - - 171,500 176,000 Transfers to Road Improvement Fund - 2,755,000 2,855,000 2,855,000 2,940,000 3,028,200 3,138,100 Total 1,546,842 2,757,233 4,207,838 2,979,190 3,069,490 3,356,260 3,393,450 2016 CAPITAL OUTLAY: none City of Apple Valley 250 Department Expense Summary Budget Years (2016 -2017) CONTINGENCY & TRANSFERS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6229 - GENERAL SUPPLIES 0 0 6205 - SUPPLIES 0 0 6249 - OTHER CONTRACTUAL SERVICES 0 0 6230 - CONTRACTUAL SERVICES 0 0 6269 - REPAIRS -OTHER 0 0 6260 - REPAIRS AND MAINTENA 0 0 6200 - TOTAL OPERATING COSTS 0 0 6399 - OTHER CHARGES 124,190 5,000 129,490 0 80,570 156,560 80,570 79,350 6301 -OTHER EXPENDITURES 124,190 5,000 129,490 0 80,570 156,560 80,570 79,350 6300 - TOTAL OTHER EXPENDITURES 124,190 5,000 129,490 0 80,570 156,560 80,570 79,350 7110 - TRANSFER TO OTHER FUNDS 2,855,000 4,175,000 2,940,000 0 3,028,200 3,199,700 3,138,100 3,314,100 7101 -TOTAL TRANSFERS 2,855,000 4,175,000 2,940,000 0 3,028,200 3,199,700 3,138,100 3,314,100 7100 - TOTAL TRANSFERS 2,855,000 4,175,000 2,940,000 0 3,028,200 3,199,700 3,138,100 3,314,100 2,979,190 4,180,000 3,069,490 0 3,108,770 3,356,260 3,218,670 3,393,450 251 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 48: CONTINGENCY & TRANSFERS - 1960 COMPANY 1000: GENERAL FUND JDE 2014 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL ADMIN DEPT ADMIN DEPT ADMIN ADOPTED RECOMMEND PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES General Contingency 57,190 92,490 87,570 173,560 87,570 96,350 $.25 per gallon for fuel 60,000 30,000 30,000 30,000 30,000 30,000 potential Labor Negotiation Consu 7,000 7,000 7,000 7,000 7,000 7,000 Position Vacancy Factor (44,000) (54,000) (44,000) (54,000) Total 124,190 129,490 80,570 156,560 80,570 79,350 7110 Transfers Out Transfer to Road Improvement Fund 2,940,000 3,028,200 3,028,200 3,138,100 3,138,100 Transfer to Muni Bldg Fund 171,500 176,000 - 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 Total Net of Personnel 124,190 3,069,490 3,108,770 3,356,260 3,218,670 3,393,450 TOTAL EXPENSES $ 124,190 $ 3,069,490 $ 3,108,770 $ 3,356,260 $ 3,218,670 $ 3,393,450 252 Apple Valley Notes: 253 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2005 53 2005 LGA /Equipment Certificates DESCRIPTION OF ACTIVITY The Equipment Certificates Fund accounts for larger priced pieces of equipment that are financed through the issuance of equipment certificates. The equipment certificates are repaid with a property tax levy in future years. The City is in the process of implementing a Vehicle and Equipment Replacement Fund to (VERF) provide funding for these same types of purchases. The VERF fund is currently being phased in and includes the general government departments except for the Streets and Parks Maintenance Departments. MAJOR OBJECTIVES FOR 2016 Beginning with the 2016 Operating budget the Equipment Certificates fund will be used only for the purchases for the Streets Department. Starting with 2016 the Parks Maintenance department will be included in the VERF program. Summary Budget Department 53 - LGAIEquipment Certificates 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Earnings 7,124 (16,707) 19,120 3,900 3,900 3,900 3,000 Equip. Cert. Issued 1,338,655 - 688,188 691,000 600,000 470,000 350,000 Sale Proceeds 130,476 88,465 122,000 91,500 65,000 71,400 1,345,779 113,769 795,773 816,900 695,400 538,900 424,400 Expenditures: Capital outlay: Public Saftey Equip. - 248,376 247,568 - - - Public Works Equip. 203,569 142,269 442,011 484,000 591,000 527,000 408,000 Parks Equip. 71,685 212,421 437,946 309,500 89,000 - Other Exp. (bond issuance costs) 18,655 - 20,761 20,000 - Total 293,909 603,066 1,148,286 813,500 680,000 527,000 408,000 Fund Balance Beginning of Year $ 126,220 $ 1,178,090 $ 688,793 $ 688,793 $ 336,280 $ 351,680 $ 363,580 Revenues 1,345,779 113,769 795,773 816,900 695,400 538,900 424,400 Expenditures (293,909) (603,066) (1,148,286) (813,500) (680,000) (527,000) (408,000) End of Year $ 1,178,090 $ 688,793 $ 336,280 $ 692,193 $ 351,680 $ 363,580 $ 379,980 254 2016 Capital Outlay: Public Works: Replace 2003 Crash Attenuator, $ 15,000 Replace 1987 CAT 9506 Loader #351 $ 200,000 Replace 2000 Ford F550 Sign /Aerial Truck # 338 $ 100,000 Replace 2002 Sterling Dump Truck Single Axle Plow, #381 $ 212,000 $ 527,000 2017 Capital Outlay: Public Works: Replace 2007 Chev 3/ Ton PU #313 35,000 Replace 2005 FORD F550 Dump #323 72,000 Replace 2007 FORD F550 Dump #325 72,000 Replace 2002 FORD F550 Dump #326 102,000 Replace 2006 Skid Loader A -300 # 332 38,000 Replace 2012 JD 997 Mower # 335 17,000 Replace 2006 ToolCat 5600 # 347 55,000 Replace JD 997 Mower # 349 17,000 408,000 255 CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 53: EQUIPMENT CERTIFICATE - 2005 COMPANY 2005: EQUIPMENT CERTIFICATE - CAPITAL OUTLAY JDE 2012 2013 2014 2015 2016 2017 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL COUNCIL Request Request ADOPTED ADOPTED ADOPTED ADOPTED 6740 CAPITAL OUTLAY -MACHINERY/ EQUIP /OTHER PUBLIC SAFETY Fire Truck 498,000 Fire - Light/Medium Duty Rescue Truck (Fleet Addition) Subtotal Public Safety 498,000 - PUBLIC WORKS Replace Sterling Dump truck (unit # 310) 200,000 Replace Sterling Dump truck (unit # 312) 200,000 Replace Chev 3/4 Ton Pickup 4x4 (unit # 337) 34,000 Replaced Toolcat 5600 (unit # 346) 50,000 Replace Loader # 350 w/Versatile blower 150,000 Replace Loadall unit# 363 71,000 Replace Loader # 336 w/Versatile blower 143,000 Replace Single Axle 307 Plow, 212,000 Replace Single Axle 327 Plow, 212,000 Replace Patch Truck (339) with Trailer unit 50,000 Replace F550 Truck 340 70,000 Replace Stump Grinder 345 47,000 Replace Crash Attenuator, 15,000 Replace Loader 351 200,000 Replace Sign /Aerial Truck 338 100,000 Replace Single Axle 381 Plow, 212,000 Replace 2007 Chev %Ton PU #313 35,000 Replace 2005 FORD F550 Dump #323 72,000 Replace 2007 FORD F550 Dump #325 72,000 Replace 2002 FORD F550 Dump #326 102,000 Replace 2006 Skid Loader A -300 # 332 38,000 Replace 2012 JD 997 Mower # 335 17,000 Replace 2006 ToolCat 5600 # 347 55,000 Replace JD 997 Mower # 349 17,000 Subtotal Public Works 221,000 143,000 484,000 591,000 527,000 408,000 PARKS Replace Dodge % Ton Quad Cab Pickup (unit # 225) 23,000 Replace 1 Ton Dump (4 -WD) w/ 9'Plow (# 230) 39,000 Replace 1 Ton Dump (4 -WD) w /9' (unit # 249) 39,000 Replace 1 Ton Dump (4 -WD) w /9' Plow(# 250) 39,000 Replace 2006 Toro GM4700 -D Mower (unit # 218) 54,000 Replace 2007 Toro GM4700 -D Mower (unit # 220) 54,000 Replace 2008 Kawasaki 44 Mule 3010 (unit # 255) 13,500 Replace 1997 Smithco Grass Sweeper ( #256) 23,000 Replace 2004 Cushman 4 -Wheel Truckster( #257) 25,000 Replace Toro Mower 77,200 124,000 John Deere tractor 45,000 Water Truck 135,000 Replace #222 2003 Holder Sidewalk Unit 57,000 Replace #228 2005 3/4 Ton PU with Plow 32,000 Subtotal Parks 77,200 304,000 309,500 89,000 - - Total 796,200 447,000 793,500 680,000 527,000 408,000 Total Net of Personnel 796,200 447,000 793,500 680,000 527,000 408,000 TOTAL EXPENSES $ 796,200 $ 447,000 $ 793,500 $ 680,000 $ 527,000 $ 408,000 256 M6• 9060 * 'Does Soso see Apple Valley Notes: 257 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2010 70 2012 Cable Joint Powers DESCRIPTION OF ACTIVITY The Cable -Joint Powers Department is responsible for carrying out the following duties. • Televise live and pre - produced programming for the Cities of Apple Valley, Farmington, and Rosemount to cable subscribers and over the internet. • Monitor the cable company for Franchise Agreement compliance, as well as federal and state cable communications laws and regulations that can affect the cities. • Design, procure, install, and maintain cable and video production equipment and facilities as determined by the Cable Commission and its Members Cities. • Operate and program Government Access Channels 180 and 188 and Public Access Channel 187. • Monitor the use of Educational Access Channel that is granted by the Member Cities to Independent School Districts 192 and 196. • Monitor video and audio signal quality of the cable access channels and maintain it at a level equal to or better than non - access channels on the cable system. • Communicate between cable users and the Cable Commission Member Cities, and process complaints that customers have been unable to resolve with the cable company. • Advise the Commission on cable administrative, operations, programming, and management policies. MAJOR OBJECTIVES FOR 2016 1. Perform all duties described in the Description of Activities. 2. Assist the member cities in upgrading the video production and editing equipment. 3. Continue monitoring for any changes in franchise compliance or service delivery by the cable company. 4. Televise live and replay city meetings as agreed by the Cable Commission Member Cities. 5. Produce and replay up to six episodes of the Police and/ or combined public safety show. 6. Produce and replay up to six episodes of the Fire and/ or newsmagazine show. 7. Produce and replay the annual State of the City Address for each of the Cable Commission Member Cities. 8. Produce Public Service Announcements (PSAs) that promote public safety and increase awareness of resources and other types of information that is deemed to be in the public interest. 9. Obtain and replay programming from non -city agencies and organizations that promote public safety, and increase awareness of resources and other types of information that is deemed to be in the public interest. 10. Produce and replay other TV programs as directed by the Member Cities. 11. Expand the amount of city cable programming available on the Member Cities websites. 12. Continue involvement with the Minnesota Association of Community Telecommunications Administrators (MACTA), the League of Minnesota Cities 258 (LMC), the National Association of Telecommunications Officers and Advisors (NATOA), and the Alliance for Community Media (ACM) in order to more effectively understand and engage telecommunications issues that can impact the Member Cities. 13. Monitor ongoing efforts to pass statewide cable franchise legislation, and address and respond as necessary on behalf of the Member Cities best interests. 14. Monitor new movement in the U.S. Congress toward rewriting the federal telecommunications law, and ongoing efforts by the telecommunications industry to undermine local government Right -of -Way authority and consumer protections. 15. Advise the Member Cities staff on methods for improving their presentation of visual materials during televised meetings. 16. Advise the Member Cities staff on methods for improving their use of the technology embedded into the Council Chambers and meeting rooms. 17. Process and work to resolve cable complaints. 18. Continue to explore and employ more effective and efficient ways to deliver and improve services. 19. Continue to monitor and evaluate voice - recognition technology for future application of Closed Captioning to the programming on the Cities cable access channels. 20. Research and evaluate video equipment technology used in live and pre - produced programming for necessary replacement, as well as upgrades needed to produce all cable access programming in High Definition Television. 21. Maintain current service levels with a minimal budget increase, despite obligatory increases in some salaries and benefits and the loss of one part -time position. 22. Prepare and present the proposed 2016 budget to the Cable Commission. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Item 2012 2013 2014 2015 2016 # of Cable Customers 19,500 19,800 19,800 19,800 19,800 # of City Meetings Cablecast 130 130 130 130 130 # of Other 1St Run Programs 65 60 60 60 60 Cablecast Total Hours of Programming 5,000 4,500 4,500 4,500 4,500 Cablecast Estimated # of Bulletin Board 450 500 500 500 500 Messages OUTCOME MEASURES Projected Projected Projected Projected Projected 2011 2012 2013 2014 2015 Cost per household $1.45 $1.45 $1.45 $1.45 $1.45 from General Fund Cost per Cable $6.00 $6.00 $6.00 $6.00 $6.00 Subscriber Annually 259 Regular Status Personnel Schedule - FTE's Adopted Adopted Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 Cable Coordinator 1 1 1 1 1 Cable Production Asst. 1 1 1 1 1 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 Cable Access Prod. Asst. -0- -0- -0- 693 693 Cable Operators 1120 1120 1120 1120 1120 Summary Budget Department 70 Cable N Joint Powers 2012 2013 2013 2014 2015 2016 2017 Actual Actual Adopted Adopted Proposed Proposed Proposed Revenue: PEG Fees 68,396 71,523 71,000 71,000 71,000 71,000 71,000 Other City Shares 86,992 84,120 88,530 90,868 108,450 145,026 116,968 Investment Earnings 2,431 (2,230) 2,000 2,000 2,000 2,000 2,000 Transfer from Other Funds 18,061 21,417 12,800 12,800 20,000 20,000 20,000 Other Misc rev. 547 373 15,879 20,217 14,830 52,026 23,967 176,427 175,203 190,209 196,885 216,280 290,052 233,935 Expenditures: Salaries & Wages 111,509 124,719 125,187 128,902 146,130 156,947 160,170 Emp. Benefits 32,181 35,405 45,322 46,233 46,880 48,755 49,415 Supplies 2,601 1,443 3,100 3,250 3,575 3,900 3,900 Contractual Serv. 5,272 32,220 2,300 2,800 3,800 4,500 4,500 Repairs & Maint. 863 - 3,100 4,000 4,000 4,000 4,000 Training/Travel /Dues 5,056 6,296 7,750 8,200 8,250 8,250 8,250 Other Exp. 3,039 2,640 3,450 3,500 3,500 3,500 3,500 Capital outlay 7,915 - - 145 60,200 200 168,436 202,723 190,209 196,885 216,280 290,052 233,935 Net addition to (use of net 7,991 (27,520) - - - - - assets 2016 CAPITAL OUTLAY High Definition Cameras and HD system $60,200 2017 CAPITAL OUTLAY Video Library $200 City of Apple Valley 260 Department Expense Summary Budget Years (2016 -2017) CABLE TV JOINT POWERS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 107,311 113,815 113,465 56,559 116,855 116,855 119,795 119,795 6111 - SALARY PART -TIME 15,000 11,998 28,125 5,798 35,462 35,462 35,330 35,330 6112 - SALARY - SEASONAL TEMP 0 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 1,000 6,713 1,000 899 1,000 1,000 1,000 1,000 6121 - INSURANCE CASH BENEFIT 1,406 0 6122 - COMP REQUEST -5,106 -198 6123 - SALARY -OTHER 5,591 3,540 3,630 3,630 4,045 4,045 6105 - SALARIES AND WAGES 128,902 128,826 146,130 63,059 156,947 156,947 160,170 160,170 6138 - MEDICARE 1,852 1,921 2,120 938 2,180 2,180 2,210 2,210 6139 - FICA 7,918 8,212 9,060 4,010 9,320 9,320 9,450 9,450 6140 - HOSPITAL & LIFE INSURANCE 0 0 6141 - PENSIONS -PERA 9,185 8,538 10,960 4,378 11,275 11,275 11,435 11,435 6142 - WORKERS COMPENSATION 512 462 380 168 410 410 780 780 6143 - UNEMPLOYMENT COMPENSATION 288 138 6144 - LONG -TERM DISABILITY INSURANCE 327 312 360 160 370 370 340 340 6145 - MEDICAL INSURANCE 26,439 18,356 24,000 9,765 25,200 25,200 25,200 25,200 6146 - DENTAL INSURANCE 976 582 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 406 121 6125 - EMPLOYEE BENEFITS 46,233 39,493 46,880 20,266 48,755 48,755 49,415 49,415 6210 - OFFICE SUPPLIES 450 406 475 24 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 350 1,969 375 0 400 400 400 400 6215 - EQUIPMENT -PARTS 450 563 475 -2 500 500 500 500 6229 - GENERAL SUPPLIES 2,000 1,307 2,250 252 2,500 2,500 2,500 2,500 6205 - SUPPLIES 3,250 4,245 3,575 274 3,900 3,900 3,900 3,900 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 2,000 21,234 3,000 -948 3,500 3,500 3,500 3,500 6237 - TELEPHONE /PAGERS 800 356 800 216 1,000 1,000 1,000 1,000 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 0 0 6230 - CONTRACTUAL SERVICES 2,800 21,590 3,800 -732 4,500 4,500 4,500 4,500 6265 - REPAIRS - EQUIPMENT 4,000 380 4,000 60 4,000 4,000 4,000 4,000 6269 - REPAIRS -OTHER 1,585 2,620 6260 - REPAIRS AND MAINTENA 4,000 1,965 4,000 2,680 4,000 4,000 4,000 4,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 800 844 850 0 850 850 850 850 6277 - MILEAGE /AUTO ALLOWANCE 4,800 4,019 4,800 1,671 4,800 4,800 4,800 4,800 6280 - DUES & SUBSCRIPTIONS 2,600 2,350 2,600 2,350 2,600 2,600 2,600 2,600 6270 - TRNG /TRAVL /DUES /UNIF 8,200 7,213 8,250 4,021 8,250 8,250 8,250 8,250 6311 - INSURANCE - PROPERTY /LIABILITY 3,500 5,761 3,500 3,755 3,500 3,500 3,500 3,500 6399 - OTHER CHARGES 46 0 6301 -OTHER EXPENDITURES 3,500 5,807 3,500 3,755 3,500 3,500 3,500 3,500 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 7,630 145 0 60,200 60,200 200 200 6701 - TOTAL CAPITAL OUTLAY 0 7,630 145 0 60,200 60,200 200 200 196,885 216,770 216,280 93,324 290,052 290,052 233,935 233,935 261 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND SALARIES 6110 Cable Coordinator 67,467 69,370 69,370 71,105 71,105 72,890 72,890 6110 Full -Time Employees- Access Asst. 39,844 44,635 44,635 45,750 45,750 46,905 46,905 6111 Part -Time Employees- Access Asst. 12,950 12,950 19,912 19,912 20,400 20,400 6111 PT Employees - Control room operators 15,000 15,175 15,175 15,550 15,550 14,930 14,930 6113 Overtime -Reg 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6123 Salaries - Other 5,591 3,540 3,540 3,630 3,630 4,045 4,045 6138 Medicare 1,852 2,125 2,125 2,180 2,180 2,210 2,210 6139 FICA 7,918 9,095 9,095 9,320 9,320 9,450 9,450 6141 Pension - PERA 9,185 11,000 11,000 11,275 11,275 11,435 11,435 6142 Worker Comp 512 380 380 410 410 780 780 6144 Long -term Disability Insurance 327 360 360 370 370 340 340 6145 Hospital & Life Insurance 26,439 24,000 24,000 25,200 25,200 25,200 25,200 Total 175,135 193,630 193,630 205,702 205,702 209,585 209,585 6210 OFFICE SUPPLIES Misc. 450 475 475 500 500 500 500 Total 450 475 475 500 500 500 500 6211 SMALL TOOLS & EQUIPMENT Misc. 350 375 375 400 400 400 400 Total 350 375 375 400 400 400 400 6215 EQUIPMENT -PARTS Misc 450 475 475 500 500 500 500 Total 450 475 475 500 500 500 500 6229 GENERAL SUPPLIES Misc. Supplies & Recording Media 2,000 2,250 2,250 2,500 2,500 2,500 2,500 Production Music Library Total 2,000 2,250 2,250 2,500 2,500 2,500 2,500 6235 CONSULTANT SERVICES Legal Fees 2,000 3,000 3,000 3,500 3,500 3,500 3,500 Technical Consulting LMCIT Insurance Total 2,000 3,000 3,000 3,500 3,500 3,500 3,500 6237 TELEPHONE /POSTAGE Cell Phone 800 800 800 1,000 1,000 1,000 1,000 Total 800 800 800 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Non - Service Contract Repairs 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Tightrope System Service Contract 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6275 SCHOOL /CONF /EXP - LOCAL MACTA Annual 600 600 600 600 600 600 600 Other local for Coordinator 200 250 250 250 250 250 250 Misc. Commission Attendance NATOA & NAB Convention Total 800 850 850 850 850 850 850 6277 MILEAGE ALLOWANCE Car Allowance /Coordinator ($300 per) 3,600 3,600 3,600 3,600 3,600 3,600 3,600 Cable Asst. Mileage 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 4,800 4,800 4,800 4,800 4,800 4,800 4,800 6280 DUES & SUBSCRIPTIONS MACTA Dues 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Professional Journals/ Publications NATOA Annual Membership 600 600 600 600 600 600 600 Total 2,600 2,600 2,600 2,600 2,600 2,600 2,600 6311 INSURANCE LMCIT Insurance 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Total 3,500 3,500 3,500 3,500 3,500 3,500 3,500 262 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAREND DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS GY -HM600 Pro HD Video Camera 5,000 5,000 GY -HM600 Pro HD Video Camera 5,000 5,000 Pro HD Video Camera Accessories 5,000 5,000 Pro HD Digital Video Player /Recorder 5,000 5,000 Tightrope HD Playback Server 20,000 20,000 HD Signal Transmission Encoder & Decoder 20,000 20,000 Production Music Library 145 145 200 200 200 200 Total - 145 145 60,200 60,200 200 200 Total Net of Personnel 21,750 23,270 23,270 84,350 84,350 24,350 24,350 TOTAL EXPENSES $ 196,885 $ 216,900 $ 216,900 $ 290,052 $ 290,052 $ 233,935 $ 233,935 Minus AV & Farm Add. Contribution (26,000) (26,000) Minus Apple Valley Add. Contribution (13,150) - - - - - - Actual total to be divided by Cities $ 183,735 $ 190,900 $ 190,900 $ 290,052 $ 290,052 $ 233,935 $ 233,935 Individual City shares are: Apple Valley $91,867.50 $95,450.00 $95,450.00 $145,026.00 $145,026.00 $116,967.50 $116,967.50 Farmington $45,933.75 $47,725.00 $47,725.00 $72,513.00 $72,513.00 $58,483.75 $58,483.75 Rosemount $45,933.751 $47,725.001 $47,725.001 $72,513.00 $72,513.00 $58,483.75 $58,483.75 263 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4800 81 4802 Cable Capital Equip-PEG DESCRIPTION OF ACTIVITY Cable TV represents what was formerly two separate budgets. The former operations budget includes the expenses that related to cable television non - meeting programming and all webcasting that pertains to or benefits primarily exclusively Apple Valley. The majority of the operating expenses relating to cable television are covered jointly by the Cities of Apple Valley, Farmington, and Rosemount. The Cable TV budget covers supplies and equipment used exclusively by Apple Valley for its meeting coverage, cable - related legal expenses, webcasting fees, production costs for two regularly produced programs, and a transfer to the joint powers Commission to fulfill the City's financial obligation for the Commission budget. That budget was combined with the Cable TV Capital Projects Fund. The Cable TV Capital Projects Fund was created to accumulate funds for the future replacement of the City's cable television and meeting presentation assets. The funding source for this fund is the receipt of any PEG revenues in excess of the annual contribution required to fund the joint powers cable commission and the amounts of Franchise Fee revenues collected in excess of the amount projected in the General Fund for that year. MAJOR OBJECTIVES FOR 2016 1. Produce 6 episodes of Valley Beat (Police educational program) 2. Produce 6 episodes of Hook & Ladder (Fire educational program) 3. Webcast all produced programming to supplement cable television 4. In 2015, the Apple Valley contribution increased to reflect actual production costs. The other two cities are currently considering participating long -term in program production. If this occurs, Apple Valley's contribution will go down, as will the number of episodes produced at more time will be required for initial production of reformatted programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2012 2013 2014 2015 2016 Valley Beat episodes 4 6 6 6 6 Hook & Ladder episodes 4.5 6 6 6 6 Council meetings 26 25 25 25 25 Planning Commission 18 24 24 24 24 meetings Parks Advisory meetings 5 5 5 5 5 Regular Status Personnel Schedule —FTE's Adopted Proposed Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 None 264 Summary Budget Department 81- Cable Capital Equip -PEG 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Excess PEG Revenues - - - - - - Excess Franchise Revenues 144,746 140,749 206,269 100,000 100,000 100,000 100,000 Investment Earnings 1,070 (3,743) 7,768 3,750 1,070 1,910 1,910 145,816 137,006 214,037 103,750 101,070 101,910 101,910 Expenditures: Salaries & Wages - - 342 - - - - Emp. Benefits 8 - - - - Supplles 78 840 840 835 3,695 Contractual Serv. 441 19,950 24,150 37,000 37,000 Repairs & Maint. - 380 380 300 300 Capital outlay 223,501 250,000 - - - Transfers out - 20,000 20,000 20,000 20,000 Total 224,370 291,170 45,370 58,135 60,995 Fund Balance Beginning of Year $ 58,404 $ 204,220 $ 341,226 $ 341,226 $ 330,893 $ 386,593 $ 430,368 Revenues 145,816 137,006 214,037 103,750 101,070 101,910 101,910 Expenditures - - (224,370) (291,170) (45,370) (58,135) (60,995) End of Year 204,220 341,226 330,893 153,806 386,593 430,368 471,283 2016 CAPITAL OUTLAY None City of Apple Valley 265 Department Expense Summary Budget Years (2016 -2017) CABLE CAPITAL EQUIP -PEG 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6111 - SALARY PART -TIME 342 260 6105 - SALARIES AND WAGES 342 260 6138 - MEDICARE 1 4 6139 - FICA 6 16 6125 - EMPLOYEE BENEFITS 8 20 6100 - TOTAL PERSONNEL SERVICES 350 280 6210 - OFFICE SUPPLIES 350 350 350 350 3,350 3,350 6211 - SMALL TOOLS & EQUIPMENT 70 16 70 0 70 70 70 70 6215 - EQUIPMENT -PARTS 140 140 1,846 140 140 6229 - GENERAL SUPPLIES 280 62 280 53 275 275 275 275 6205 - SUPPLIES 840 78 840 1,899 835 835 3,695 3,695 6235 - CONSULTANT SERVICES 6,005 0 6235 - CONSULTANT SERVICES 19,950 130 24,150 0 37,000 37,000 37,000 37,000 6249 - OTHER CONTRACTUAL SERVICES 311 0 6230 - CONTRACTUAL SERVICES 6,005 0 6230 - CONTRACTUAL SERVICES 19,950 441 24,150 0 37,000 37,000 37,000 37,000 6265 - REPAIRS - EQUIPMENT 380 380 212 300 300 300 300 6260 - REPAIRS AND MAINTENA 380 380 212 300 300 300 300 6200 - TOTAL OPERATING COSTS 6,005 0 6200 - TOTAL OPERATING COSTS 21,170 519 25,370 2,111 38,135 38,135 40,995 40,995 6399 - OTHER CHARGES 32,974 0 6301 -OTHER EXPENDITURES 32,974 0 6300 - TOTAL OTHER EXPENDITURES 32,974 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 250,000 223,501 0 0 6701 -TOTAL CAPITAL OUTLAY 250,000 223,501 0 0 6700 - TOTAL CAPITAL OUTLAY 250,000 223,501 0 0 7110 - TRANSFER TO OTHER FUNDS 20,000 20,000 20,000 20,000 20,000 20,000 7101 -TOTAL TRANSFERS 20,000 20,000 20,000 20,000 20,000 20,000 7100 - TOTAL TRANSFERS 20,000 20,000 20,000 20,000 20,000 20,000 291,170 263,349 45,370 2,391 58,135 58,135 60,995 60,995 266 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 81: CABLE CAPITAL EQUIP -PEG - 4800 COMPANY 4800: CABLE TV FRANCHISE FEE FUND JDE 2013 2014 2015 2015 2016 2016 2017 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP 6210 OFFICE SUPPLIES Misc. 375 375 375 350 350 350 3,350 25 25 Total 375 350 350 350 350 350 3,350 6211 SMALL TOOLS & EQUIPMENT Misc. 75 75 75 70 70 70 70 5 5 Total 75 70 70 70 70 70 70 6215 EQUIPMENT - PARTS Misc. 150 150 150 140 140 10 10 Total 150 140 140 - 140 140 - 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc. 300 300 300 275 275 275 275 20 20 Total 300 280 280 275 275 275 275 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable) 5,800 5,800 3,000 3,000 3,000 3,000 3,000 Police Beat Programming 6,575 6,575 6,575 12,500 12,500 12,500 12,500 Hook & Ladder Programming 6,575 6,575 6,575 12,500 12,500 12,500 12,500 Park and Rec Comm Meetings 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Other Programming Webcasting Fee 7,000 8,000 8,000 8,000 8,000 Award apps/ peer reviews Total 19,950 19,950 24,150 37,000 37,000 37,000 37,000 6265 REPAIRS - EQUIPMENT 1,000 450 450 300 300 300 300 70 70 Total 1,000 380 380 300 300 300 300 6740 CAPITAL OUTLAY - OTHER ITEMS Control Room Replacement Project 250,000 250,000 Total 250,000 250,000 - - - - - 7110 TRANSFER TO CABLE TV FUND 12,800 20,000 20,000 20,000 20,000 20,000 20,000 Total 12,800 20,000 20,000 20,000 20,000 20,000 20,000 TOTAL EXPENSES 284,650 291,170 45,370 57,995 58,135 58,135 60,995 NOTE: beginning with the 2014 budget the ativities previously accounted for within the General Fund are now inlcuded in this Cable TV Fund. The amounts shown for prior years are for comparison purposes only. 267 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4930 103 4930 Future Capital Projects DESCRIPTION OF ACTIVITY The Future Capital Projects Fund was created to accumulate funds for the future replacement of City assets. The funding source for this fund is the amounts transferred from the General Fund that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year. Prior to 2013, an additional funding source was the receipt of any Market Value Homestead Credits the City received from the State. Recent legislation has been enacted that discontinues the Market Value Homestead Credit program as it has operated in previous years. It is not expected to be collected in future years. MAJOR OBJECTIVES FOR 2016 During 2012, the City Council provided direction which included using the Future Capital Projects Fund to support the annual street maintenance program until 2017. This 2016 budget provides this support by using resources to make the debt service payments on the 2004 Park Bonds until 2017. This strategy freed up levy capacity that can be directed toward the annual street maintenance program. New for the 2016 Budget is a strategy to use interest earnings from this fund to fund activities in the Municipal Building fund. The Municipal Building Fund will be repurposed to finance the expenditures related to building improvements. Summary Budget Department - Future Capital Projects Fund 2012 2013 2014 2014 2016 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Mkt Value Homestead Cr. 8,270 29 - _ _ _ Investment Earnings 248,612 (244,943) 362,278 174,200 166,000 180,000 187,000 Refunds and reimb. - 83,361 24,355 - Interfund Loan repayment - INTEREST 7,321 7,829 7,661 7,661 7,491 7 7,151 Transfer from General Fund 1,519,000 1,320,000 - - - Transfers from other Funds - - - - - 1,783,203 (153,724) 1,714,294 181,861 173,491 187,341 194,151 Expenditures: Capital outlay 500,000 7,362 - - - Long Term Interfund Loan - - - Consultant Services 85,550 Transfer out - Ameresco Energy Project 553,194 346,450 Transfer out - CMF - Vehicle Wash bay 810,478 - Transfer out - Ice Arena Dehumid /Ceiling 103,166 31,018 - - - Transfer out - Muni Bldg Fund 370,000 180,000 Transfer out - Street Maintenance Program 912,381 125,000 - 50,000 - - Transfer out - Park Bond Debt Service 960,000 960,000 974,450 960,000 960,000 960,000 Total 1,497,931 2,559,200 1,337,468 974,450 1,010,000 1,330,000 1,140,000 Fund Balance Beginning of Year $ 15,579,566 $ 15,864,838 $ 13,151,914 $ 11,236,764 $ 10,503,764 $ 13,528,740 $ 12,386,081 Revenues 1,783,203 (153,724) 1,714,294 181,861 173,491 187,341 194,151 Expenditures (1,497,931) (2,559,200) (1,337,468) (974,450) (1,010,000) (1,330,000) (1,140,000) End of Year 15,864,838 13,151,914 13,528,740 10,444,175 9,667,255 12,386,081 11,440,232 268 Long Term - Interfund Loan Receivable 2012 2013 2014 2016 2016 2017 Beginning Balance - 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 Interfund Loan Made 2,000,000 - Principal Payment Received 42,679 42,171 42,339 42,509 42,659 42,819 Ending Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 1,744,824 2015 Capital Outlay Trail Connection CR 42 to Burnsville $50,000 2016 Capital Outlay: None City of Apple Valley 269 Department Expense Summary Budget Years (2016 -2017) FUTURE CAPITAL PROJECTS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30115 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6205 - SUPPLIES 0 0 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 0 0 6230 - CONTRACTUAL SERVICES 0 0 6200 - TOTAL OPERATING COSTS 0 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 50,000 0 6701 -TOTAL CAPITAL OUTLAY 0 0 50,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 50,000 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 7001 -TOTAL INTEREST AND FISCAL FEES 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 7110 - TRANSFER TO OTHER FUNDS 960,000 1,337,468 960,000 0 960,000 1,330,000 1,140,000 1,140,000 7101 -TOTAL TRANSFERS 960,000 1,337,468 960,000 0 960,000 1,330,000 1,140,000 1,140,000 7100 - TOTAL TRANSFERS 960,000 1,337,468 960,000 0 960,000 1,330,000 1,140,000 1,140,000 960,000 1,337,468 1,010,000 0 960,000 1,330,000 1,140,000 1,140,000 270 CITY OF APPLE VALLEY 2016 BUDGET FUTURE CAPITAL PROJECTS 2014 2015 2016 2016 2017 2017 2014 COUNCIL DEPT DEPT ADMIN DEPT ADMIN Actual ADOPTED PROP PROP RECOMMEND PROP RECOMMEND Revenues: Investment Earnings 362,278 177,000 166,000 180,000 180,000 180,000 187,000 Refunds reimbursements 24,355 Interfund Loan repayment - Principal 42,339 42,509 42,659 42,659 42,659 42,849 InterFund Loan repayment - Interest 7,661 7,491 7,341 7,341 7,341 7,151 Transfer General Fund 1,320,000 Total 1,756,633 177,000 216,000 230,000 230,000 230,000 237,000 Expenditures Capital Outlay: Trail Connection CR 42 to Burnsville 50,000 CMF - Vehicle Wash Bay 14,450 Transfer to Ice Arena 31,018 Transfer to Municipal Building Fund 332,000 370,000 180,000 180,000 Transfer to Park Bond fund 960,000 974,450 960,000 960,000 960,000 960,000 960,000 Transfer to Road Imp Fund - 140th Street Total 1,337,468 974,450 1,010,000 960,000 1,330,000 1,140,000 1,140,000 Revenues less Expenditures 419,165 (797,450) (794,000) (730,000) (1,100,000) (910,000) (903,000) 271 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION OF ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the City's Capital Improvement Program. Street improvement practices are guided by the City's pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance and Construction Allotments (City's share of state gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2016 The major objective for this business unit is to complete the construction of the following projects in 2016: Project Anticipated Contract Title Award Timeline CSAH 38 /Zoo Blvd. Concrete Rehab Spring 2016 157th St /JCRR Extension Spring 2016 Longridge 1 st /Apple Valley 6,7,8 Reconstruction Spring 2016 Palomino Hills 3, 4 Reconstruction Spring 2016 2016 Crack Sealing Program Spring 2016 2016 Street Resurfacing Spring 2016 2016 Microsurfacing Roadways Summer 2016 2016 Trail Maintenance & Resurfacing Summer 2016 PERSONNEL / STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None NA NA NA NA Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None NA NA NA NA City of Apple Valley 272 Department Expense Summary Budget Years (2016 -2017) ROADIMPROVEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6215 - EQUIPMENT -PARTS 0 0 6205 - SUPPLIES 0 0 6231 - LEGAL SERVICES 0 0 6234 - CITY ENGINEER CONSULTANT SERV 340,485 0 6235 - CONSULTANT SERVICES 525,000 85,354 0 33,519 460,000 460,000 440,000 440,000 6239 - PRINTING 1,477 1,635 6249 - OTHER CONTRACTUAL SERVICES 33,376 9,429 6230 - CONTRACTUAL SERVICES 525,000 460,692 0 44,582 460,000 460,000 440,000 440,000 6260 - REPAIRS AND MAINTENA 0 0 6200 - TOTAL OPERATING COSTS 525,000 460,692 0 44,582 460,000 460,000 440,000 440,000 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 5,993,000 1,871 5,064,000 1,639 8,031,130 8,031,130 7,009,000 7,009,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 0 6701 -TOTAL CAPITAL OUTLAY 5,993,000 1,871 5,064,000 1,639 8,031,130 8,031,130 7,009,000 7,009,000 6700 - TOTAL CAPITAL OUTLAY 5,993,000 1,871 5,064,000 1,639 8,031,130 8,031,130 7,009,000 7,009,000 6810 - CONSTRUCTION IN PROGRESS 6,090,607 1,052,390 6801 - TOTAL CONSTRUCTION COSTS 6,090,607 1,052,390 6800 - TOTAL CONSTRUCTION COSTS 6,090,607 1,052,390 7120 -ADMINISTRATIVE FEE - CONSTRUCTIO 0 0 7101 -TOTAL TRANSFERS 0 0 7100 - TOTAL TRANSFERS 0 0 6,518,000 6,553,170 5,064,000 1,098,612 8,491,130 8,491,130 7,449,000 7,449,000 273 DEPT 74: ROAD IMPROVEMENT FUND -2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4229 REVENUE Road Improvement - TransferfromGeneralFund (2,855,000) (2,940,000) (2,940,000) (3,028,200) (3,028,200) (3,138,100) (3,138,100) Future Capital Project Fund Water Utility- Annual Streetlmprov. (475,000) (603,000) (603,000) (1,371,000) (1,371,000) (831,000) (831,000) Sanitary Utility - Annual Street Improv. (500,000) (520,000) (520,000) (1,210,000) (1,210,000) (839,000) (839,000) Storm Drainage - Annual Streetlmprov (250,000) (395,000) (395,000) (195,000) (195,000) (310,900) (310,900) Street Light Utility 25,000 25,000 Total Transfers 4,080,000 4,458,000 4,458,000 5,829,200 5,829,200 5,119,000 5,119,000 Special Assessments - Streetlmprov. (792,580) (792,580) County Cost Participation (40,000) (40,000) (90,000) (90,000) MSA Maintenance (140,000) (450,000) (450,000) (450,000) (450,000) (540,000) (540,000) MSA Construction 1,950,000 750,000 750,000 1,379,350 1,379,350 1,700,000 1,700,000 Intergovernmental 2,090,000 1,200,000 1,200,000 1,869,350 1,869,350 2,330,000 2,330,000 TIF - 157th / JCRR Extensions (600,000) (600,000) TIF - Flagstaff Construction (per EDA 10/7/10) TIF -147th Construction (per EDA 10/7/10) Tax Increment 600,000 600,000 Subtotal 6,170,000 5,658,000 5,658,000 9,091,130 9,091,130 7,449,000 ,449,000 Less TIF projects direct charged to TIF Funds 600,000 Total 6,170,000 5,658,000 5,658,000 9,091,130 8,491,130 7,449,000 ,449,000 6235 CONSULTANT SERVICES City Street Project Eng, Legal, Testing, Inspection 525,000 435,000 435,000 460,000 460,000 440,000 440,000 Magellen Pipeline Lowering Design (Note 2) - - - - - Flagstaff Eng, Legal, Testing, Inspection (TIF) 147th Street Eng, Legal, Testing, Inspection Subtotal 525,000 435,000 435,000 460,000 460,000 440,000 440,000 Less TIF projects direct charged to TIF Funds Total 525,000 435,000 435,000 460,000 460,000 440,000 440,000 6735 CAPITAL OUTLAY- IMPROVEMENTS 2017 Projects Palomino Hills 4th Addition - - 2,615,000 2,615,000 JCRR, Lapaz 2nd 2,707,000 2,707,000 133rd St Ct/1134th St Ct 1,045,000 1,045,000 2017 Street Resurfacing /Overlay 350,000 350,000 2017 Microsurfacing /Cracksealing Pave. Pres. 178,000 178,000 Trail Resurfacing - - 114,000 114,000 2016 Projects Palomino Hills 3rd and 4th Additions 5,547,200 5,547,200 Hamberg Ct 106,000 106,000 157th Street Extension 1,636,930 1,636,930 2016 Street Resurfacing 142,000 142,000 Microsurfacing Pavement Preservation 930,000 930,000 Crack Sealing 100,000 100,000 Trail Maintenance & Resurfacing 169,000 169,000 2015 Projects Fountain Court 250,000 250,000 - - Longridge 1st and 2nd Neighborhood Reconstruct 1,730,000 1,730,000 Pinecrest/Sunshine Estates Reconstruction 1,402,000 1,402,000 East Lot CMF Reconstruct 95,000 95,000 2015 Street Resurfacing 384,000 384,000 Microsurfacing Pavement Preservation 715,000 715,000 Crack Sealing 80,000 80,000 Trail Maintenance & Resurfacing 32,000 32,000 CSAH 38 Concrete Rehap (City Cost Share) 35,000 35,000 2014 Projects 132nd Street Reconstruction 1,900,000 - - West Cedar Isles Reconstruction 750,000 Garrett/Glazier Loop Reconstruction 675,000 Whitney Drive - Pennock to Cedar 475,000 2014 Pavement Resurfacing 975,000 - - Traffic Signal Recon Garden View / CR 42 - 150,000 150,000 Traffic Signal Recon Pennock / CR 42 125,000 150,000 150,000 Traffic Signal Recon Hayes / CR 42 125,000 135,000 135,000 Note: County Shifted Projects to 2015 Traffic Signal Rehab Galaxie at 140th 60,000 65,000 65,000 Microsurfacing Pavement Preservation 830,000 - - Crack Sealing 78,000 2013 Projects Greenleaf Neigh Street and Utility Improvement - Whitney Drive Reconstruction 2013 Street Resurfacing Traffic Signal Rehab Galaxie at 140th County Road 42 & 46 Resurfacing Microsurfacing Pavement Preservation 274 DEPT 74: ROAD IMPROVEMENT FUND -2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 2012 Projects 2012 Street Improvement Project (Note 3) 2012 Street Improvement Project (Note 3) Annual Resurfacing Street Improvements (Note 3) Microsurfacing Pavement Preservation Traffic Signal Rehab - Galaxie at 147th Flagstaff 140th to 147th -TIF 147th St. Construction (Flagstaff to JCRR) TIF Magellen Pipeline Lowering for 147th St TIF Subtotal 5,993,000 5,223,000 5,223,000 8,631,130 8,631,130 7,009,000 7,009,000 Less TIF projects direct charged to TIF Funds 600,000 600,000 Total 5,993,000 5,223,000 5,223,000 8,031,130 8,031,130 7,009,000 7,009,000 TOTAL EXPENSES $ 6,518,000 $ 5,658,000 $ 5,658,000 $ 8,491,130 $ 8,491,130 $ 7,449,000 $ 7,449,000 Revenue $ 6 $ 5,658,000 $ 5,658,000 $ 9,091,130 $ 8,491,130 $ 7 $ ,449,000 NET EXPENSES $ 348,000 $ - $ - $ (600,000) $ - $ - $ 275 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2016 • Complete fall 2015/2016 construction of the Central Village parking lot. A County grant in the amount of $83,396 is applied to project costs. • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the "Open to Business" small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Evaluate a development plan for the Hanson property north of County Road 42, facilitate repositioning of properties both southwest and northwest of CR42 and Cedar Avenue development within the Mixed Business Campus. • Manage City /EDA owned property until development. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Actual Projected Projected Item 2012 2013 2014 2015 2016 Jobs added 600 600 600 Open to Bus. /AV Clients 4 8 8 12 12 Served Summary Budget Department 93 EDA Operations Fund 2012 2013 2014 2014 2015 2015 2016 2017 Actual Actual Actual Adopted Adopted Projected Proposed Proposed Revenue: County Grant - 83,396 Redistribution of TIF - 334,465 - - - Investment Earnings 17,259 17,328 24,888 14,000 13,500 20,000 2,100 1,860 17,259 (17,328) 359,353 14,000 13,500 103,396 2,100 1,860 Expenditures: Salaries & Wages - 110 - - - - - Contractual Serv. - - - - - 805,243 8,900 - Training /Travel /Dues 10,000 10,000 11,388 10,000 28,600 11,500 30,100 11,500 Consultant Services /Other - 7,641 8,294 47,500 47,500 33,740 7,500 7,500 Capital outlay - - - - - 356,220 - - Net addition to Fund 10,000 17,641 19,792 57,500 76,100 1,206,703 46,500 19,000 Balance Fund Balance Beginning 948,004 955,263 920,294 920,294 876,794 1,259,855 156,548 112,148 Ending 955,263 920,294 1,259,855 876,794 814,194 156,548 112,148 95,008 2016 CAPITAL OUTLAY None City of Apple Valley 276 Department Expense Summary Budget Years (2016 -2017) EDA OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6111 - SALARY PART -TIME 102 312 6105 - SALARIES AND WAGES 102 312 6138 - MEDICARE 1 5 6139 - FICA 6 19 6125 - EMPLOYEE BENEFITS 8 24 6100 - TOTAL PERSONNEL SERVICES 110 336 6231 - LEGAL SERVICES 13,254 6235 - CONSULTANT SERVICES 47,500 7,500 47,500 10,380 7,500 7,500 7,500 7,500 6239 - PRINTING 83 6249 - OTHER CONTRACTUAL SERVICES 0 0 8,603 8,900 8,900 6230 - CONTRACTUAL SERVICES 47,500 7,500 47,500 32,320 16,400 16,400 7,500 7,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 713 92 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 16,500 16,500 16,500 6278 - SUBSISTENCE ALLOWANCE 0 2,100 2,100 2,100 6280 - DUES & SUBSCRIPTIONS 10,000 10,675 10,000 10,500 11,500 11,500 11,500 11,500 6270 - TRNG /TRAVL /DUES /UNIF 10,000 11,388 28,600 10,592 30,100 30,100 11,500 11,500 6200 - TOTAL OPERATING COSTS 57,500 18,888 76,100 42,913 46,500 46,500 19,000 19,000 6310 - RENTAL EXPENSE 500 0 6399 - OTHER CHARGES 294 0 6301 -OTHER EXPENDITURES 794 0 6300 - TOTAL OTHER EXPENDITURES 794 0 57,500 19,792 76,100 43,248 46,500 46,500 19,000 19,000 277 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3212 COMPANY 3210: EDA OPERATIONS 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Miscellaneous - MCCD 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Ordinance /MB Campus 40,000 40,000 20,000 Downtown Plan (CDA Match) Financial Advisor fees 6,240 Total 47,500 47,500 33,740 7,500 7,500 7,500 7,500 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Strudy 5,243 8,900 8,900 Forgivable Loan - UPONOR 800,000 Total 805,243 8,900 8,900 6276 SCHOOL /CONF /EXP - OTHER Economic Development - UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16,500 16,500 16,500 Total 16,500 16,500 16,500 6278 SUBSISTANCE ALLOWANCE Economic Development - UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2,100 2,100 2,100 Total 2,100 - 2,100 2,100 - - 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1,500 1,500 1,500 1,500 1,500 Greater MSP 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 10,000 10,000 11,500 11,500 11,500 11,500 11,500 6740 Capital Outlay Central Village Parking Lot 356,220 Total - - 356,220 - - - - Total Net of Personnel 57,500 76,100 1,206,703 46,500 46,500 19,000 19,000 TOTAL EXPENSES $ 57,500 $ 76,100 $ 1,206,703 $ 46,500 $ 46,500 $ 19,000 $ 19,000 Note: 2013 is the first year in which the EDA operations Fund has been budgeted. 278 Apple Valley Notes: 279 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 7400 105 7400 "s Vehicle & Equipment Replacement Fund DESCRIPTION OF ACTIVITY The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing mechanism for the systematic replacement of vehicles in the City's Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The revenue source for the fund includes an annual inter -fund charge for vehicles and equipment in the program, proceeds from trade -ins and equipment sales for those items covered by the program, into the addition to interest earnings. As the program is phased in, initially only the following departments are included in the program; Code Enforcement /Community Development, Building Inspections, Engineering, Police, Fire, and Fleet, in 2016, the Parks Department will be added to the VERF Program and in future (by 2021) the Streets Department will be added. SCOPE The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by operations accounted for as a governmental fund (i.e. it does not include enterprise funds). How the VERF Works The VERF serves as a financing mechanism and each department is responsible for the management of their departments VERF account. • Vehicles and Equipment not included in the VERF program are not to be replaced through the use of VERF funds. • The initial funding of the VERF comes from a combination of the existing equipment fund and the Closed GO bond Fund. • A separate account will be used to maintain a balance by department area for the following departments; Code Enforcement/Community Development, Building Inspections, Engineering, Police, and Fire. • Replacements are limited to replacement of same kind of equipment, additional costs for upgrades and additional features beyond the replacement equipment are funded by the operating department within the operating budget. If equipment to outfit a vehicle is intended to be funded through the use of the VERF, the cost for the outing should be included in the estimated replacement cost. • The annual charge is calculated each year and is equal to the estimated replacement cost divided by the replacement cycle of the vehicle. • The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet additions. • Additions to the fleet are intended to be funded in the operating department's budget, and once purchased the asset are transferred to the VERF. 280 Budget Process • The VERF along with the listing of covered vehicles will be included in the annual Capital Improvements Program as well included in the annual operating budget as an internal service fund. • The vehicles included in the program will be scheduled based on the City Council adopted vehicle replacement schedule. Replacements each year will be based on recommendations provided to the Fleet Manager from each operating department. Each year's vehicle and equipment replacements are subject to the annual budgeting process for inclusion in the City Administrator's recommended budget and will be included as a separate section of the annual Capital Improvements Program. • The VERF annual budget will include a calculation of the annual charge for each vehicle in the program to be included in each department's operating budget. • The assets and subsequent depreciation are recorded in the VERF - Internal Service Fund. • A minimum reserve level in the VERF fund is to be maintained at a minimum level where the 10 year projected balance remains positive at each year. In the event that reserve levels are projected to fall below this minimum the annual charge will be adjusted by a fund shortage factor. MAJOR OBJECTIVES FOR 2016 The identified replacements that are proposed to be funded from the equipment fund are listed below. 2013 2014 2015 2016 2017 Adopted Adopted Proposed Proposed Proposed Revenue: VERF Interfund Charges $ - $ 473,492 $ 494,250 $ 716,355 $ 727,500 Sale Proceeds - 30,000 41,500 76,500 80,500 Investment Earnings - 1,440 8,120 9,135 7,760 Transfer from Closed GO Debt Fund - 96,000 - 461,000 - - 600,932 543,870 1,262,990 815,760 Expenses Depreciation - 340,500 340,500 544,000 544,000 Capital outlay: Code Enforcement - 24,500 - - - Police - 170,000 193,000 65,000 114,800 Fire - 82,000 495,000 530,000 270,600 Parks - - - 513,600 476,300 Bldg Inspections - 21,250 - - - Total Capital outlay - 297,750 688,000 1,108,600 861,700 Total - 638,250 1,028,500 1,652,600 1,405,700 Cash Balance Beginning of Year $ - $ - $ 303,182 $ 159,052 $ 313,442 Revenues - 600,932 543,870 1,262,990 815,760 Expenses - (638,250) (1,028,500) (1,652,600) (1,405,700) Addback Depreciation Exp - 340,500 340,500 544,000 544,000 End of Year $ - $ 303,182 $ 159,052 $ 313,442 $ 267,502 281 VEHICLES TO BE PURCHASED IN 2016/2017 Life Acq year replace Original Purchase Trade Replace Unit Desc Cycle Date added year Price Price Value Cost Police 963 2008 Chev 1/2 Ton 4 -WD Pickup (CSO; 8 Apr -08 2008 2016 2016 28,000 5,000 23,000 909 2010 Ford Crown Victoria 6 Aug -10 2010 2016 2016 37,000 4,000 33,000 65,000 9,000 56,000 Fire 4993 2002 Chev K2500 Crew Cab Pickup 13 Apr -02 2002 2016 26,375 30,000 3,000 27,000 4987 1991 Spartan Fire Pumper 1250 GPM /5 25 Jan -91 1991 2016 500,000 500,000 20,000 480,000 530,000 23,000 507,000 Parks 290 2001 AERA -vator 80" Aerator 15 May -01 2001 2016 8,048 10,500 500 10,000 235 2006 Ford F150 Pickup 10 Mar -06 2006 2016 16,431 18,000 1,500 16,500 227 2006 Ford 3/4 Ton Pickup (4 -WD) 10 Apr -06 2006 2016 22,125 22,000 3,000 19,000 224 2006 Ford F250 3/4 Ton Ext. Cab Picky 10 Mar -06 2006 2016 19,051 22,000 1,500 20,500 233 2003 Ford E -350 Van 12 May -03 2003 2016 18,366 22,000 1,500 20,500 256 1997 Smithco Grass Sweeper 77 -100 -B 19 Oct-97 1997 2016 18,123 23,000 1,000 22,000 262 2006 Grass /Trash Sweeper 10 Jan -06 2006 2016 26,103 26,000 1,000 25,000 252 2009 Kawasaki 44 Mule 4010 7 Feb -09 2009 2016 11,324 27,000 1,500 25,500 272 2004 Toro Rake -O -Vac Turf Sweeper 12 Feb -04 2004 2016 21,879 32,000 1,000 31,000 238 2006 Ford F350 1 Ton Dump Truck (4 -' 10 Apr -06 2006 2016 32,252 40,100 7,000 33,100 244 2009 Toro GM 4700 -D 7 Jul -09 2009 2016 55,970 66,000 10,000 56,000 210 2007 Trackless Mod. MTST 3001 Tracts 10 Sep -06 2006 2016 86,600 90,000 5,000 85,000 232 2001 Sterling SC7000 Water Truck (210 15 Jul -01 2001 2016 93,611 115,000 10,000 105,000 513,600 44,500 469,100 TOTAL 2016 1,108,600 76,500 1,032,100 Life Acq year replace Original Purchase Trade Replace Unit Desc Cycle Date added year Price Price Value Cost Police 972 1997 Radar Trailer #1 20 Apr -97 1997 2017 2017 18,450 500 17,950 960 2011 GMC 1/2 Ton 4 -WD Pickup (CSO) 6 Mar -11 2011 2017 2017 28,700 5,000 23,700 911 2011 Ford Crown Victoria 5 Jun -11 2012 2017 2017 33,825 3,500 30,325 921 2011 Ford Crown Victoria (SRO) 5 Sep -11 2012 2017 2017 33,825 3,500 30,325 114,800 12,500 102,300 Fire 4992 2004 Ford E -350 Club Wagon 13 Apr -04 2004 2017 20,873 24,600 1,500 23,100 4990 1992 Chev Step Van 25 Jan -92 1992 2017 23,932 246,000 3,000 243,000 270,600 4,500 266,100 Parks 253 2011 Kaw 44 Mule 3010 & 80 Gal. Fiel 6 Jul -11 2011 2017 10,000 13,500 1,500 12,000 292 2005 Neary Bedknife Grinder 12 Jun -05 2005 2017 10,609 13,200 1,000 12,200 259 2010 Toro Workman 7 Jun -10 2010 2017 21,018 23,000 1,500 21,500 247 2007 Ford F250 3 / Ton Pickup 10 Jun -07 2007 2017 21,222 25,500 1,500 24,000 216 2002 Bobcat 763 Skid Loader W /Cab 15 Jul -02 2002 2017 20,951 30,000 6,000 24,000 293 2005 Foley Reel Grinder 12 Jun -05 2005 2017 24,747 30,000 2,000 28,000 246 2007 Ford F350 1 Ton Dump Truck (4 -' 10 Jun -07 2007 2017 34,252 40,100 7,000 33,100 212 2002 JD 110 (4 -WD) Tractor W /Loader 15 Jul -02 2002 2017 48,143 54,000 8,000 46,000 217 2005 New Holland TV145 Bi- directional 12 Nov -05 2005 2017 78,691 80,000 20,000 60,000 251 2005 New Holland TV145 Tractor w/ Sr 12 Jan -05 2005 2017 69,757 77,000 10,000 67,000 209 2005 Holder C -242 Tractor W/ 60" Sno� 12 Sep -05 2005 2017 59,481 90,000 5,000 85,000 476,300 63,500 412,800 TOTAL 2017 861,700 80,500 781,200 282 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 105 - VERF COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND JDE 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION ADMIN COUNCIL DEPT ADMIN DEPT ADMIN RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND REVENUES 4225 VERF CHARGES FROM: CODE ENFORCEMENT 2,480 2,480 2,540 2,540 2,540 2,540 GEN GOVT BUILDINGS 2,560 2,560 2,620 2,620 2,620 2,620 POLICE 189,630 189,630 196,870 196,870 196,870 196,870 FIRE 279,800 279,800 278,000 286,300 292,100 292,100 ENGINEERING 4,640 4,640 4,760 4,760 4,760 4,760 PUBLIC WORKS 4,340 4,340 4,450 4,450 4,450 4,450 CMF SHOP 5,270 5,270 5,400 5,400 5,550 5,550 BLDG INSPECTIONS 5,530 5,530 5,660 5,660 5,660 5,660 PARK MAINT - - 207,755 212,950 212,950 Total 494,250 494,250 500,300 716,355 727,500 727,500 5010 INTEREST CODE ENFORCEMENT - - - - - - GEN GOVT BUILDINGS - - - POLICE 1,340 3,500 3,500 FIRE 3,990 2,200 2,200 ENGINEERING 90 125 125 PUBLIC WORKS 70 100 100 CMF SHOP 75 120 120 BLDG INSPECTIONS 115 165 165 PARK MAINT - - 3,455 1,550 1,550 Total 8,120 10,000 9,135 7,760 7,760 8205 PROCEEDS FROM SALE /TRADE CODE ENFORCEMENT - - - - - GEN GOVT BUILDINGS - - - - POLICE 9,000 9,000 12,500 12,500 FIRE 23,000 23,000 4,500 4,500 ENGINEERING - - - - PUBLIC WORKS CMF SHOP BLDG INSPECTIONS - - - - PARK MAINT - - 44,500 44,500 63,500 63,500 36,500 36,500 Total 36,500 36,500 76,500 76,500 80,500 80,500 TOTAL REVENUES 530,750 538,870 586,800 801,990 815,760 815,760 DEPRECIATION CODE ENFORCEMENT 2,170 2,170 2,170 GEN GOVT BUILDINGS 2,500 2,500 2,500 POLICE 133,040 133,040 133,040 FIRE 172,900 172,900 172,900 ENGINEERING 4,530 4,530 4,530 PUBLIC WORKS 4,125 4,125 4,125 CMF SHOP 4,660 4,660 4,660 BLDG INSPECTIONS 6,975 6,975 6,975 PARK MAINT 213,100 213,100 213,100 Total 340,500 340,500 340,500 544,000 544,000 544,000 6730 CAPITAL OUTLAY - VEHICLES CODE ENFORCEMENT (BU 7412) - - GEN GOVT BUILDINGS - - POLICE (BU 7402) 193,000 193,000 130,175 65,000 114,800 114,800 FIRE (BU 7407) 495,000 495,000 30,750 530,000 270,600 270,600 ENGINEERING (BU 7412) - - CMF SHOP (BU 7435) BLDG INSPECTIONS (BU 7417) 23,830 - PARKS MAINTENANCE (BU 7432) - - 513,600 476,300 476,300 Total 688,000 688,000 184,755 1,108,600 861,700 861,700 TOTAL EXPENSES $ 1,028,500 $ 1,028,500 $ 525,255 $ 1,652,600 $ 1,405,700 $ 861,700 283 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4000 71 4002 Municipal Building Fund DESCRIPTION OF ACTIVITY The Municipal Building Fund is being created to provide a financing mechanism for the systematic improvements of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the Future Capital Project Fund in an amount equal to the prior year's interest earnings experienced in the Future Capital Projects Fund, in the addition to interest earnings. As the program is phased in, an inventory of long term building needs will be incorporated into the Capital Improvements Plan in order to prioritize these identified needs. SCOPE The Municipal Building Fund Vehicle will be used for building and facility needs that extend the usefully life of the building and facility and is not intended to address ongoing maintenance items which will continue to be addressed in the individual operating budgets. MAJOR OBJECTIVES FOR 2016 The identified replacements that are proposed to be funded from the equipment fund are listed below. Summary Budget Department 71 - Municipal Building Fund 2013 2014 2015 2016 2017 Adopted Adopted Proposed Proposed Proposed Revenue: Transfer From General Fund $ - $ - $ - $ 171,500 $ 176,000 Transfer from Future Cap.Proj. Fund - - - 370,000 180,000 Investment Earnings - - - 4,875 4,500 - - - 546,375 360,500 Expenses Capital outlay: 6715- Buildings - - - 206,500 392,000 6740- Capital Outlay Other - - - 25,000 80,000 Total - - - 231,500 472,000 Cash Balance Beginning of Year $ - $ - $ - $ - $ 314,875 Revenues - - - 546,375 360,500 Expenses - - - (231,500) (472,000) Addback Depreciation Exp - - - - - End of Year $ - $ - $ - $ 314,875 $ 203,375 284 Capital Outlay: Description 2016 CMF exterior Door replacement 6,500 CMF HVAC Rehab 85,000 CMF Signage 10,000 CMF HVAC Control Upgrade 30,000 Teen Center Main Room Flooring 15,000 Redwood Remove diving board standard 15,000 AVCC Lobby Improvements 25,000 AVFAC Building ReRoofing 45,000 $ 231,500 Description 2017 AVFAC bathroom Counter Replacement 10,000 CMF vehicle storage bldg floor rehab 32,500 CMF Rehab Street Forman Offices 7,500 AVCC Lobby / Hallway Lighting 10,000 AVCC Front Counter Glass Enclosure 12,000 Redwood Building Improvements 20,000 AVCC Interior 25,000 CMF Replace Last Roof Section 30,000 AVFAC Bathhouse floor refinish 40,000 AVCC Replace Office Carpet 50,000 Reroof Valley Middle 55,000 AVFAC Diamond Brite Lap Lanes 80,000 AVCC Repl Sport Court Flooring 100,000 472,000 City of Apple Valley 285 Department Expense Summary Budget Years (2016 -2017) CAPITAL BUILDINGS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6235 - CONSULTANT SERVICES 6,200 0 6230 - CONTRACTUAL SERVICES 6,200 0 6266 - REPAIRS - BUILDING 6,980 0 6260 - REPAIRS AND MAINTENA 6,980 0 6200 - TOTAL OPERATING COSTS 13,180 0 6399 - OTHER CHARGES 670 0 6301 -OTHER EXPENDITURES 670 0 6300 - TOTAL OTHER EXPENDITURES 670 0 6715 - CAPITAL OUTLAY - BUILDINGS 13,286 0 523,000 206,500 919,500 392,000 6720 - CAPITAL OUTLAY - FURNITURE & FIX 45,563 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 6,114 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 259,617 22,952 25,000 25,000 235,000 80,000 6701 -TOTAL CAPITAL OUTLAY 279,017 68,515 548,000 231,500 1,154,500 472,000 6700 - TOTAL CAPITAL OUTLAY 279,017 68,515 548,000 231,500 1,154,500 472,000 6810 -CONSTRUCTION IN PROGRESS 401,575 22,365 6801 - TOTAL CONSTRUCTION COSTS 401,575 22,365 6800 - TOTAL CONSTRUCTION COSTS 401,575 22,365 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 694,441 90,879 548,000 231,500 1,154,500 472,000 286 DEPT: 71 MUNI BLDG (4000) COMPANY 1000: GENERAL FUND JDE 2015 2016 2016 2017 2017 ACC'T DESCRIPTION YEAR END DEPT ADMIN DEPT ADMIN PROJECTED PROP RECOMMEND REQUEST RECOMMEND Total - - - - - Total - - - - - 6715 Capital Outlay Buildings Muni Center Bathroom Counter Replacement - - 10,000 10,000 AVFAC Bathhouse floor refinish 40,000 40,000 AVFAC Building ReRoofing 45,000 45,000 CMF HVAC Rehab 85,000 85,000 CMF exterior Door replacement 6,500 6,500 CMF Vehicle hoist 82,500 - CMF Rehab Street Forman Offices 7,500 7,500 CMF vehicle storage bldg floor rehab 32,500 - 32,500 32,500 CMF Replace Last Roof Section 30,000 30,000 CMF HVAC Control Upgrade 30,000 30,000 - Reroof Valley Middle - 55,000 55,000 Parking Lot Community Center 225,000 Reroof Teen Center 50,000 - Metal Roof Soccer stadium 6,000 - - Metal Roof Legion Field 6,000 - Teen Center Interior Painting 5,000 - Teen Center Main Room Flooring 15,000 15,000 AVCC Lobby Improvements 25,000 25,000 AVCC Replace Boilers 250,000 AVCC Replace Office Carpet 50,000 50,000 AVCC Front Counter Glass Enclosure 12,000 12,000 AVCC Lobby / Hallway Lighting 10,000 10,000 AVCC Repl Sport Court Flooring 100,000 100,000 AVCC Re -Roof Sport Court Gym 100,000 AVCC Interior 25,000 25,000 Senior Center Backup Boiler w/2. ips 15,000 - Senior Center Irrigation 7,000 Senior Center Interior Painting 10,000 - Senior Center Plumbing fixtures 1 5,000 - Senior Center Yellowstone Room Carpet Rep 30,000 - Redwood Coomunity Room Improvements 40,000 20,000 Total - 523,000 206,500 919,500 392,000 6740 AVCC Electronic Sign 35,000 - CMF Signage 10,000 10,000 Redwood Remove diving board standard 15,000 15,000 AVFAC Diamond Brite Lap Lanes 80,000 80,000 AVFAC Slide Resurfacing 120,000 Total - 25,000 25,000 235,000 80,000 Total Net of Personnel - 548,000 231,500 1,154,500 472,000 TOTAL EXPENSES $ - $ 548,000 $ 231,500 $ 1,154,500 $ 472,000 287 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5000 56, 57, 58 and 59 5005, 5025, 5065 Liquor Operations 5095 DESCRIPTION OF ACTIVITY Liquor Operations exist in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. After control, we strive to provide the community the highest possible profit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Proposed Item 2012 2013 2014 2015 2016 2017 AV Gross Profit % 27.4* 28.6 %* 29.0% 26.0% 25.0% 25.0% For comparison: Metro Average Gross Profit 25.8 %* 26.1 %* AV Net Operating Profit % 9.7 %* 9.8 %* 11.6% 6.4% 3.5% 3.3% (before transfers) Metro Avg. Net Op. Profit% 8.1 %* 7.8 %* Sales 9,231,890* 9,380,818* 9,291,547 8,300,000 8,420,600 8,628,700 Transfer to General Fund 525,000* 525,000* 600,000 630,000 630,000 630,000 * Numbers from the State Auditor's Report Regular Status Personnel Schedule — FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Liquor Operation Director 1 1 1 1 1 Liquor Store Manager 3 3 3 3 3 Assistant Store Manager 3 2 2 2 2 Lead Liquor Clerk 1 1 1 Temporary Status Personnel Schedule —(# hours) Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 Accounting Clerk PT 1,450 1,450 1,404 1,404 1,350 Lead Clerk PT 2,115 2,115 2,448 4,250 3,650 Cashier /Clerks 20,850 20,850 20,181 17,235 16,700 Supervisor PT 1,820 1,820 2,106 4,580 3,250 288 Summary Budget Business Unit - Liquor Combined 2013 2014 2013 2014 2015 2016 2017 Actual Actual Adopted Adopted Adopted Proposed Proposed Sales Revenue 9,380,818 9,292,224 9,400,000 9,395,000 9,000,000 8,420,600 8,628,700 Cost of Goods Sold 6,695,446 6,600,147 6,956,000 6,952,300 6,660,000 6,315,450 6,471,525 Gross Profit 2,685,372 2,692,077 2,444,000 2,442,700 2,340,000 2,105,150 2,157,175 Expenditures Salaries and Wages 768,808 760,311 805,594 823,348 801,860 826,305 860,060 Employee Benefits 209,430 200,612 234,001 224,666 221,420 229,925 237,925 Supplies 13,713 22,828 27,600 27,750 25,850 22,750 24,550 Contractual Services 28,838 28,356 37,070 37,553 36,268 39,585 40,025 Utilities 59,974 60,090 58,800 61,450 63,175 64,975 65,775 Repairs and Maint. 14,413 9,285 32,810 38,295 49,720 49,129 40,079 Training /Travel /Dues 9,099 8,169 11,391 11,666 12,050 12,050 12,075 Other Expenditures 229,504 254,097 237,350 242,325 253,900 267,015 272,475 Visa M /Cfees 126,952 135,356 151,000 134,500 135,500 127,000 138,500 Depreciation 134,490 133,075 137,000 143,600 165,300 175,700 178,900 Total Exp. 1,595,221 1,612,179 1,732,616 1,745,153 1,765,043 1,814,434 1,870,364 Operating Income - before Transfers & Interest 1,090,151 1,079,898 711,384 697,547 574,957 290,716 286,811 Other Revenue (expense) 1,304 (193) - - - - - Interest Income (54,549) 94,840 35,000 34,500 31,000 30,000 30,000 Transfers Out (525,000) (600,000) (525,000) (600,000) (600,000) (630,000) (630,000) Debt Service Interest (116,436) (111,895) (116,065) (111,850) (54,291) (30,000) (28,000) Net Income 395,470 462,650 14,240 20,197 (48,334) (339,284) (341,189) Capital Outlay (net of bond proceeds) (122,500) (13,050) (122,500) (100,287) (30,000) (31,000) (75,000) Debt Service Principal (145,000) (150,000) (145,000) (150,000) (200,000) (230,000) (235,000) Change in Cash Net income above 395,470 462,650 14,240 20,197 (48,334) (339,284) (341,189) Add depreciation 134,490 133,075 137,000 143,600 165,300 175,700 178,900 Less Capital Outlay (122,500) (13,050) (122,500) (100,287) (30,000) (31,000) (75,000) Less Debt Service - Princ (145,000) (150,000) (145,000) (150,000) (200,000) (230,000) (235,000) Net change in Current Liab /Asset 97,778 (107,679) (116,260) Net Change in Cash 360,238 324,996 (232,520) (86,490) (113,034) (424,584) (472,289) Ending Cash Balance 2,760,236 3,085,232 2,527,716 2,673,746 2,414,682 1,990,098 1,517,809 CAPITAL OUTLAY: 2016: Store # 1 Digital Cameras for CCTV phase 2 $10,000 Store # 2 Digital Cameras for CCTV phase 2 $ 6,000 Store # 2 Awnings $ 5,000 Store # 3 Digital Cameras for CCTV phase 2 $10,000 $31,000 2017: Store #3 Exterior Marquee / Digital Sign 75,000 City of Apple Valley 289 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE MANAGEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 93,309 100,693 98,030 51,258 106,365 106,365 112,480 112,480 6111 -SALARY PART -TIME 25,089 21,199 24,610 11,910 25,225 25,225 25,865 25,865 6118 -VACATION PAY 670 0 6121 - INSURANCE CASH BENEFIT 0 724 0 339 6123 - SALARY -OTHER 2,368 7,800 6,550 6,550 3,440 3,440 6105 - SALARIES AND WAGES 120,766 123,286 130,440 63,507 138,140 138,140 141,785 141,785 6138 - MEDICARE 1,751 1,761 1,890 923 2,005 2,005 2,055 2,055 6139 - FICA 7,488 7,532 8,085 3,947 8,565 8,565 8,790 8,790 6141 - PENSIONS -PERA 8,756 8,853 9,785 4,738 10,360 10,360 10,635 10,635 6142 -WORKERS COMPENSATION 1,819 1,900 2,800 1,347 3,105 3,105 3,525 3,525 6143 - UNEMPLOYMENT COMPENSATION 360 2,094 6144 - LONG -TERM DISABILITY INSURANCE 276 270 290 145 310 310 320 320 6145 - MEDICAL INSURANCE 10,500 9,533 12,000 4,326 12,600 12,600 12,600 12,600 6146 - DENTAL INSURANCE 488 291 6147 - LIFE INSURANCE -BASIC 11 3 6148 - LIFE INSURANCE -SUPP /DEPEND 1,492 1,106 6125 - EMPLOYEE BENEFITS 30,590 32,199 34,850 18,919 36,945 36,945 37,925 37,925 6100 - TOTAL PERSONNEL SERVICES 151,356 155,486 165,290 82,425 175,085 175,085 179,710 179,710 6210 - OFFICE SUPPLIES 17 0 6229 - GENERAL SUPPLIES 0 16 6205 - SUPPLIES 0 17 0 16 6231 - LEGAL SERVICES 1,972 6235 - CONSULTANT SERVICES 14,000 11,646 13,000 4,231 16,000 16,000 16,390 16,390 6239 - PRINTING 13,000 7,215 13,000 1,860 13,000 13,000 13,000 13,000 6230 - CONTRACTUAL SERVICES 27,000 18,861 26,000 8,063 29,000 29,000 29,390 29,390 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 150 15 150 25 150 150 150 150 6276 - SCHOOLS /CONFERENCES /EXP OTHER 725 514 775 709 775 775 800 800 6277 - MILEAGE /AUTO ALLOWANCE 1,100 811 1,150 354 1,150 1,150 1,150 1,150 6280 - DUES & SUBSCRIPTIONS 5,900 5,906 5,925 0 6,625 6,625 6,625 6,625 6270 - TRNG/TRAVL /DUES /UNIF 7,875 7,246 8,000 1,088 8,700 8,700 8,725 8,725 6200 - TOTAL OPERATING COSTS 34,875 26,124 34,000 9,168 37,700 37,700 38,115 38,115 6399 - OTHER CHARGES 8,225 7,708 8,900 4,347 10,415 10,415 11,290 11,290 6301 -OTHER EXPENDITURES 8,225 7,708 8,900 4,347 10,415 10,415 11,290 11,290 6300 - TOTAL OTHER EXPENDITURES 8,225 7,708 8,900 4,347 10,415 10,415 11,290 11,290 6701 -TOTAL CAPITAL OUTLAY 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 7110 - TRANSFER TO OTHER FUNDS 600,000 600,000 600,000 300,000 630,000 630,000 630,000 630,000 7101 -TOTAL TRANSFERS 600,000 600,000 600,000 300,000 630,000 630,000 630,000 630,000 7100 - TOTAL TRANSFERS 600,000 600,000 600,000 300,000 630,000 630,000 630,000 630,000 794,456 789,318 808,190 395,940 853,200 853,200 859,115 859,115 290 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 56: LIQUOR STORE MANAGEMENT - 5005 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 93,309 98,030 98,030 106,365 106,365 106,365 112,480 112,480 6111 Salaries - Parttime 25,089 24,610 24,610 25,225 25,225 25,225 25,865 25,865 6121 Insurance -Cash Benefit 6123 Salaries - Other 2,368 7,800 7,800 6,550 6,550 6,550 3,440 3,440 6138 Medicare 1,751 1,890 1,890 2,005 2,005 2,005 2,055 2,055 6139 FICA 7,488 8,085 8,085 8,565 8,565 8,565 8,790 8,790 6141 Pension - PERA 8,756 9,785 9,785 10,360 10,360 10,360 10,635 10,635 6142 Workers Compensation 1,819 2,800 2,800 3,105 3,105 3,105 3,525 3,525 6144 Long -term Disability Insurance 276 290 290 310 310 310 320 320 6145 Hospital & Life Insurance 10,500 12,000 12,000 12,600 12,600 12,600 12,600 12,600 Total 151,356 165,290 165,290 175,085 175,085 175,085 179,710 179,710 6235 CONSULTANT SERVICES Audit 14,000 13,000 13,000 13,000 13,000 13,000 13,390 13,390 PCI Compliance 8,000 3,000 3,000 3,000 3,000 Total 14,000 13,000 21,000 13,000 16,000 16,000 16,390 16,390 6239 PRINTING /PUBLISHING /ADVERTISING Advertising, Help wanted, etc 13,000 13,000 8,500 13,000 13,000 13,000 13,000 13,000 Total 13,000 13,000 8,500 13,000 13,000 13,000 13,000 13,000 6275 SCHOOL /CONF /EXP - LOCAL Seminars 150 150 85 150 150 150 150 150 Total 150 150 85 150 150 150 150 150 6276 SCHOOL /CONF /EXP - OTHER MMBA conference 725 775 770 775 775 775 800 800 Total 725 775 770 775 775 775 800 800 6277 MILEAGE ALLOWANCE 1,100 1,150 1,000 1,150 1,150 1,150 1,150 1,150 Total 1,100 1,150 1,000 1,150 1,150 1,150 1,150 1,150 6280 DUES & SUBSCRIPTIONS MN Municipal Beverage Assn 5,000 5,000 5,500 5,000 5,700 5,700 5,700 5,700 Chamber Dues Council 900 925 925 925 925 925 925 925 Total 5,900 5,925 6,425 5,925 6,625 6,625 6,625 6,625 6399 OTHER CHARGES LOGIS 8,225 8,900 8,900 9,670 10,415 10,415 11,290 11,290 Total 8,225 8,900 8,900 9,670 10,415 10,415 11,290 11,290 7110 TRANSFER TO GENERAL FUND Operating Transfer 600,000 600,000 600,000 630,000 630,000 630,000 630,000 630,000 Total 600,000 600,000 600,000 630,000 630,000 630,000 630,000 630,000 Total Net of Personnel 643,100 642,900 646,680 673,670 678,115 678,115 679,405 679,405 TOTAL EXPENSES $ 794,456 $ 808,190 $ 811,970 $ 848,755 $ 853,200 $ 853,200 $ 859,115 $ 859,115 City of Apple Valley 291 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 150,000 114,549 111,075 57,369 121,350 121,350 133,915 133,915 6111 - SALARY PART -TIME 134,018 126,537 126,705 56,044 133,885 133,885 148,400 148,400 6113 - OVERTIME - REGULAR EMPLOYEES 2,000 492 2,000 263 2,000 2,000 2,000 2,000 6114 - OVERTIME PART -TIME EMPLOYEES 5,000 3,538 5,000 925 5,000 5,000 5,000 5,000 6118 -VACATION PAY -1,845 0 6121 - INSURANCE CASH BENEFIT 0 724 0 339 6122 - COMP REQUEST 0 0 6123 - SALARY -OTHER 7,770 0 12,445 0 9,935 9,935 6,285 6,285 6105 - SALARIES AND WAGES 298,788 243,996 257,225 114,938 272,170 272,170 295,600 295,600 6129 - REALLOCATED LABOR 0 0 6138 - MEDICARE 4,322 3,494 3,730 1,646 3,945 3,945 4,285 4,285 6139 - FICA 18,525 14,940 15,950 7,040 16,875 16,875 18,330 18,330 6141 - PENSIONS -PERA 21,662 17,716 19,290 8,594 20,035 20,035 22,170 22,170 6142 - WORKERS COMPENSATION 5,148 4,318 6,455 2,866 7,175 7,175 8,660 8,660 6144 - LONG -TERM DISABILITY INSURANCE 453 318 345 160 360 360 385 385 6145 - MEDICAL INSURANCE 38,100 25,642 26,400 10,733 27,660 27,660 28,260 28,260 6146 - DENTAL INSURANCE 1,790 873 6147 - LIFE INSURANCE -BASIC 0 25 0 6 6148 - LIFE INSURANCE -SUPP /DEPEND 104 67 6125 - EMPLOYEE BENEFITS 88,210 68,348 72,170 31,986 76,050 76,050 82,090 82,090 6100 - TOTAL PERSONNEL SERVICES 386,998 312,344 329,395 146,924 348,220 348,220 377,690 377,690 6210 - OFFICE SUPPLIES 1,000 83 900 76 800 800 800 800 6211 - SMALL TOOLS & EQUIPMENT 3,100 3,673 3,100 52 3,100 3,100 3,100 3,100 6212 - MOTOR FUELS /OILS 0 3 6215 - EQUIPMENT -PARTS 0 0 6229 - GENERAL SUPPLIES 8,500 7,579 8,750 4,720 8,000 8,000 8,000 8,000 6205 - SUPPLIES 12,600 11,335 12,750 4,850 11,900 11,900 11,900 11,900 6231 - LEGAL SERVICES 122 24 6235 - CONSULTANT SERVICES 0 0 0 0 6238 - POSTAGE /UPS /FEDEX 50 0 30 0 30 30 30 30 6239 - PRINTING 0 0 6240 - CLEANING SERVICE /GARBAGE 1,775 1,092 1,775 499 1,725 1,725 1,775 1,775 6249 - OTHER CONTRACTUAL SERVICES 420 675 470 0 510 510 510 510 6230 - CONTRACTUAL SERVICES 2,245 1,890 2,275 523 2,265 2,265 2,315 2,315 6255 - UTILITIES - ELECTRIC 21,000 19,381 21,500 5,464 21,500 21,500 21,500 21,500 6256 - UTILITIES - NATURAL GAS 3,750 5,159 4,500 1,881 5,400 5,400 5,200 5,200 6257 - UTILITIES -PRO PANE/WATER /SEWER 800 262 400 129 600 600 600 600 6250 - UTILITIES 25,550 24,802 26,400 7,474 27,500 27,500 27,300 27,300 6265 - REPAIRS - EQUIPMENT 4,805 1,170 5,125 4,092 5,884 5,884 5,884 5,884 6266 - REPAIRS - BUILDING 5,685 1,443 5,690 1,525 5,690 5,690 6,190 6,190 6269 - REPAIRS -OTHER 3,300 0 3,300 0 6,000 6,000 6260 - REPAIRS AND MAINTENA 13,790 2,613 14,115 5,617 17,574 17,574 12,074 12,074 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 300 0 850 0 200 200 200 200 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 533 6277 - MILEAGE /AUTO ALLOWANCE 250 178 200 110 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 497 97 450 22 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 500 304 500 684 500 500 500 500 6270 - TRNG /TRAVL /DUES /UNIF 1,547 578 2,000 1,350 1,350 1,350 1,350 1,350 City of Apple Valley 292 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6200 - TOTAL OPERATING COSTS 55,732 41,218 57,540 19,814 60,589 60,589 54,939 54,939 6310 - RENTAL EXPENSE 180,200 177,295 181,000 82,262 181,500 181,500 182,500 182,500 6311 - INSURANCE- PROPERTY /LIABILITY 23,000 23,000 27,600 13,800 32,500 32,500 34,125 34,125 6321 - CASH OVER/SHORT 0 0 6330 - SALES /USE TAX 133 0 6333 - GENERAL -CASH DISCOUNTS -37 -16 6351 - VISA/BANK CHARGES 62,000 63,573 63,000 22,153 58,000 58,000 60,000 60,000 6399 - OTHER CHARGES 5 0 6301 -OTHER EXPENDITURES 265,200 263,970 271,600 118,200 272,000 272,000 276,625 276,625 6300 - TOTAL OTHER EXPENDITURES 265,200 263,970 271,600 118,200 272,000 272,000 276,625 276,625 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6510 - LIQUOR 3,396,600 1,108,028 3,330,000 373,777 3,088,275 3,088,275 3,150,075 3,150,075 6520 - WINE 0 695,491 0 187,421 6530 - BEER 0 1,411,481 0 412,206 6540 - TAXABLE MISC FOR RESALE 0 35,122 0 13,357 6545 - NON - TAXABLE MISC FOR RESALE 0 28,138 0 10,223 6550 - FREIGHT ON RESALE MDSE 0 24,347 0 7,558 6501 - TAXABLE/NON- TAXABLE MISC RESAL 3,396,600 3,302,607 3,330,000 1,004,543 3,088,275 3,088,275 3,150,075 3,150,075 6500 - TOTAL LIQUOR EXPENDITURES 3,396,600 3,302,607 3,330,000 1,004,543 3,088,275 3,088,275 3,150,075 3,150,075 6610 - DEPRECIATION 16,600 14,612 18,400 7,246 24,800 24,800 26,800 26,800 6601 - TOTAL DEPRECIATION 16,600 14,612 18,400 7,246 24,800 24,800 26,800 26,800 6600 - TOTAL DEPRECIATION 16,600 14,612 18,400 7,246 24,800 24,800 26,800 26,800 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 26,500 3,970 10,000 3,530 10,000 10,000 6701 - TOTAL CAPITAL OUTLAY 26,500 3,970 10,000 3,530 10,000 10,000 6700 - TOTAL CAPITAL OUTLAY 26,500 3,970 10,000 3,530 10,000 10,000 4,147,630 3,938,721 4,016,935 1,300,257 3,803,884 3,803,884 3,886,129 3,886,129 CITY OF APPLE VALLEY 2016 BUDGET 293 DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 1 4,590,000 4,500,000 4,076,900 4,600,000 4,117,700 4,117,700 4,200,100 4,200,100 COST OF GOODS SOLD 3,396,600 3,330,000 3,016,906 3,404,000 3,088,275 3,088,275 3,150,075 3,150,075 Gross Margin 1,193,400 1,170,000 1,059,994 1,196,000 1,029,425 1,029,425 1,050,025 1,050,025 SALARIES 6110 Regular Employees 150,000 111,075 111,075 121,350 121,350 121,350 133,915 133,915 6111 Salary- Parttime 134,018 126,705 126,705 133,885 133,885 133,885 148,400 148,400 6112 Salary- Seasonal Temp 6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6114 Overtime- Part time 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6121 Insurance Cash Benefit 6123 Salaries - Other 7,770 12,445 12,445 9,935 9,935 9,935 6,285 6,285 6138 Medicare 4,322 3,730 3,730 3,945 3,945 3,945 4,285 4,285 6139 FICA 18,525 15,950 15,950 16,875 16,875 16,875 18,330 18,330 6141 Pension - PERA 21,662 19,290 19,290 20,035 20,035 20,035 22,170 22,170 6142 Workers Compensation 5,148 6,455 6,455 7,175 7,175 7,175 8,660 8,660 6144 Long -term Disability Insurance 453 345 345 360 360 360 385 385 6145 Hospital & Life Insurance 38 100 26,400 26,400 27,660 27,660 27,660 28,260 28,260 Total 386,998 329,395 329,395 348,220 348,220 348,220 377,690 377,690 6210 OFFICE SUPPLIES 1,000 900 500 900 800 800 800 800 Total 1,000 900 500 900 800 800 800 800 6211 SMALL TOOL & EQUIPMENT Misc.Exp 1,000 1,000 500 1,000 1,000 1,000 1,000 1,000 Vacuum 650 650 650 650 650 650 650 Beer Taps 650 650 500 650 650 650 650 650 Computers /Register items 800 800 500 800 800 800 800 800 Total 3,100 3,100 1,000 3,100 3,100 3,100 3,100 3,100 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc. 8,500 8,750 9,000 8,750 8,000 8,000 8,000 8,000 Total 8 8,750 9,000 8,750 8,000 8,000 8,000 8,000 6238 POSTAGE /UPS /FEDEX 50 30 30 30 30 30 30 Total 50 30 30 30 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,100 900 1,100 1,100 1,100 1,100 1,100 Rug Service 350 350 260 300 300 300 300 300 Carpet Cleaning/file 300 200 200 250 200 200 250 250 Window Washing 125 125 125 125 125 125 125 125 Total 1,775 1 1,485 1,775 1,725 1,725 1,775 1,775 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 220 220 260 220 260 260 260 260 Misc. 200 250 250 250 250 250 250 250 Total 420 470 510 470 510 510 510 510 6255 UTILITIES - ELECTRIC 21,000 21,500 20,000 21,500 21,500 21,500 21,500 21,500 Total 21,000 21,500 20,000 21,500 21,500 21,500 21,500 21,500 6256 UTILITIES - NATURAL GAS 3,750 4,500 5,200 4,500 5,400 5,400 5,200 5,200 Total 3,750 4,500 5,200 4,500 5,400 5,400 5,200 5,200 6257 UTILITIES - OTHER 800 400 540 400 600 600 600 600 Total 800 400 540 400 600 600 600 600 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 625 625 625 625 684 684 684 684 Cash Registers Maint. Agreement 1,680 2,000 4,100 2,000 3,700 3,700 3,700 3,700 Misc /Baler, Fire ext serv,etc. 1,000 1,000 500 1,000 500 500 500 500 Computer /Register Systems 1,000 1,000 500 1,000 500 500 500 500 Alarm repairs 500 500 500 500 500 500 500 500 Total 4,805 5 6,225 5,125 5,884 5,884 5,884 5,884 6266 REPAIRS - BUILDINGS Miscellaneous 2,000 2,000 1,600 2,000 2,000 2,000 2,500 2,500 Annual Fire Spklr test 185 190 190 190 190 190 190 190 Rooftop heating unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Cooler 2,000 2,000 1,000 2,000 2,000 2,000 2,000 2,000 Total 5,685 5,690 2,790 5,690 5,690 5,690 6,190 6,190 6269 REPAIRS - OTHER Rewire Neon Signs 3,300 3,300 3,300 6,000 6,000 Total 3,300 3,300 3,300 6,000 6,000 6275 SCHOOL/CONF /EXP - LOCAL Boot Camp 550 CITY OF APPLE VALLEY 2016 BUDGET 294 DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Seminarslfraining 300 300 100 300 200 200 200 200 Total 300 850 100 300 200 200 200 200 6277 MILEAGE ALLOWANCE Miscellaneous 250 200 175 200 200 200 200 200 Total 250 200 175 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 Miscellaneous 150 100 100 100 100 100 100 100 Chamber Dues 302 305 305 305 305 305 305 305 ID Checking Guide 25 25 25 25 25 25 25 25 Total 497 450 450 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6310 RENTAL EXPENSE Base Rent 126,000 126,000 126,000 126,000 131,500 131,500 131,500 131,500 Taxes 31,200 32,000 25,000 32,000 27,000 27,000 28,000 28,000 Common Mall Area Maint 23,000 23,000 23,000 23,000 23,000 23,000 23,000 23,000 Total 180,200 181,000 174,000 181,000 181,500 181,500 182,500 182,500 6311 INSURANCE 23,000 27,600 27,600 32,500 32,500 32,500 34,125 34,125 Total 23,000 27,600 27,600 32,500 32,500 32,500 34,125 34,125 6351 VISA/BANK CHARGES 62,000 63,000 56,000 64,000 58,000 58,000 60,000 60,000 Total 62,000 63,000 56,000 64,000 58,000 58,000 60,000 60,000 6610 DEPRECIATION 16,600 18,400 18,400 24,800 24,800 24,800 26,800 26,800 Total 16,600 18,400 18,400 24,800 24,800 24,800 26,800 26,800 6720 CAPITAL OUTLAY - FURNITURE Total 6725 CAPITAL OUTLAY - OFFICE EQUIP. Total - 6740 CAPITAL OUTLAY - MACH /EQ/OTHER Register software and hardware 20,000 Cooler Door Motor & Fan Controls 6,500 DVR phase 1 10,000 10,000 DVR phase 2 10,000 10,000 Signage Upgrades 50,000 Total 26,500 10,000 10,000 50,000 10,000 10,000 - - Total Net of Personnel 364,032 357,540 334,475 409,290 367,389 367,389 358,364 358,364 TOTAL EXPENSES $ 751,030 686,935 $ 663,870 $ 757,510 $ 715,609 $ 715,609 $ 736,054 $ 736,054 City of Apple Valley 295 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #2 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 76,695 78,423 73,655 37,730 75,495 75,495 77,385 77,385 6111 - SALARY PART -TIME 88,794 79,968 97,445 40,688 103,630 103,630 108,575 108,575 6113 - OVERTIME - REGULAR EMPLOYEES 1,500 0 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 1,800 1,840 1,800 571 1,800 1,800 1,800 1,800 6118 -VACATION PAY 6,968 0 6121 - INSURANCE CASH BENEFIT 0 0 850 0 6123 - SALARY -OTHER 3,637 5,285 3,955 3,955 3,375 3,375 6105 - SALARIES AND WAGES 172,426 167,199 180,535 78,988 186,380 186,380 192,635 192,635 6138 - MEDICARE 2,500 2,214 2,605 1,145 2,705 2,705 2,795 2,795 6139 -FICA 10,690 9,468 11,140 4,897 11,555 11,555 11,945 11,945 6141 - PENSIONS -PERA 12,501 11,639 13,475 5,924 13,840 13,840 14,450 14,450 6142 - WORKERS COMPENSATION 2,980 2,859 4,510 1,978 4,910 4,910 5,645 5,645 6144 - LONG -TERM DISABILITY INSURANCE 227 201 215 103 215 215 220 220 6145 - MEDICAL INSURANCE 13,800 10,308 14,400 4,696 15,060 15,060 12,600 12,600 6146 - DENTAL INSURANCE 0 1,090 0 582 6147 - LIFE INSURANCE -BASIC 11 3 6148 - LIFE INSURANCE -SUPP /DEPEND 2 16 6125 - EMPLOYEE BENEFITS 42,698 37,792 46,345 19,345 48,285 48,285 47,655 47,655 6100 - TOTAL PERSONNEL SERVICES 215,124 204,991 226,880 98,333 234,665 234,665 240,290 240,290 6210 - OFFICE SUPPLIES 500 125 0 40 400 400 400 400 6211 -SMALL TOOLS & EQUIPMENT 2,500 1,686 400 435 1,250 1,250 1,900 1,900 6215 - EQUIPMENT -PARTS 16 1,900 0 6229 - GENERAL SUPPLIES 3,500 2,567 2,600 2,060 3,000 3,000 3,000 3,000 6205 - SUPPLIES 6,500 4,394 4,900 2,536 4,650 4,650 5,300 5,300 6231 - LEGAL SERVICES 122 24 6235 - CONSULTANT SERVICES 0 0 0 6238 - POSTAGE /UPS /FEDEX 30 30 30 30 30 30 6239 - PRINTING 0 270 6240 - CLEANING SERVICE /GARBAGE 1,850 1,085 1,350 356 1,650 1,650 1,650 1,650 6249 - OTHER CONTRACTUAL SERVICES 2,018 2,073 2,258 0 2,070 2,070 2,070 2,070 6230 - CONTRACTUAL SERVICES 3,898 3,280 3,638 651 3,750 3,750 3,750 3,750 6255 - UTILITIES - ELECTRIC 10,500 9,323 10,500 2,627 10,500 10,500 11,000 11,000 6256 - UTILITIES - NATURAL GAS 1,200 1,579 1,500 535 1,700 1,700 1,700 1,700 6257 - UTILITIES- PROPANE/WATER/SEWER 300 291 375 140 375 375 375 375 6250 - UTILITIES 12,000 11,192 12,375 3,303 12,575 12,575 13,075 13,075 6265 - REPAIRS - EQUIPMENT 3,340 1,168 3,375 2,295 4,425 4,425 4,225 4,225 6266 - REPAIRS - BUILDING 3,300 1,359 5,740 2,132 5,940 5,940 5,940 5,940 6269 - REPAIRS -OTHER 1,000 1,000 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 7,640 2,527 10,115 4,427 11,365 11,365 11,165 11,165 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 200 0 150 0 100 100 100 100 6277 - MILEAGE /AUTO ALLOWANCE 100 50 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 497 97 450 22 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 250 0 250 0 250 250 250 250 6270 - TRNG /TRAVL /DUES /UNIF 1,047 97 900 22 850 850 850 850 6200 - TOTAL OPERATING COSTS 31,085 21,490 31,928 10,938 33,190 33,190 34,140 34,140 6311 - INSURANCE - PROPERTY /LIABILITY 10,000 10,000 12,000 6,000 14,500 14,500 15,225 15,225 6330 - SALES /USE TAX 72 0 City of Apple Valley 296 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #2 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6333 - GENERAL -CASH DISCOUNTS -16 -5 6351 - VISA/BANK CHARGES 27,500 25,428 27,000 9,622 25,000 25,000 26,000 26,000 6301 -OTHER EXPENDITURES 37,500 35,483 39,000 15,617 39,500 39,500 41,225 41,225 6300 - TOTAL OTHER EXPENDITURES 37,500 35,483 39,000 15,617 39,500 39,500 41,225 41,225 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6510 - LIQUOR 1,339,400 363,400 1,221,000 114,159 1,159,575 1,159,575 1,171,050 1,171,050 6520 - WINE 0 275,820 0 82,934 6530 - BEER 0 526,514 0 151,027 6540 - TAXABLE MISC FOR RESALE 0 20,463 0 5,795 6545 - NON - TAXABLE MISC FOR RESALE 0 18,940 0 5,309 6550 - FREIGHT ON RESALE MDSE 0 9,143 0 2,872 6501 - TAXABLE /NON- TAXABLE MISC RESAL 1,339,400 1,214,279 1,221,000 362,096 1,159,575 1,159,575 1,171,050 1,171,050 6500 - TOTAL LIQUOR EXPENDITURES 1,339,400 1,214,279 1,221,000 362,096 1,159,575 1,159,575 1,171,050 1,171,050 6610 - DEPRECIATION 16,400 10,059 33,600 4,969 35,600 35,600 36,800 36,800 6601 -TOTAL DEPRECIATION 16,400 10,059 33,600 4,969 35,600 35,600 36,800 36,800 6600 - TOTAL DEPRECIATION 16,400 10,059 33,600 4,969 35,600 35,600 36,800 36,800 6720 - CAPITAL OUTLAY - FURNITURE & FIX 111,000 0 0 1,005 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 10,000 0 10,000 1,745 11,000 11,000 6701 -TOTAL CAPITAL OUTLAY 121,000 0 10,000 2,750 11,000 11,000 6700 - TOTAL CAPITAL OUTLAY 121,000 0 10,000 2,750 11,000 11,000 1,760,509 1,486,302 1,562,408 494,703 1,513,530 1,513,530 1,523,505 1,523,505 297 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 2 1,810,000 1,650,000 1,530,800 1,670, 000 1,546,100 1,546,100 1,561,400 1,561,400 6510/6550 COST OF GOODS SOLD 1,339,400 1,221,000 1,132,792 1,235,800 1,159,575 1,159,575 1,171,050 1,171,050 Gross Margin 470,600 429,000 398,008 434,200 386,525 386,525 390,350 390,350 SALARIES 6110 Regular Employees 76,695 73,655 73,655 75,495 75,495 75,495 77,385 77,385 6111 Salary- Parttime 88,794 97,445 97,445 103,630 103,630 103,630 108,575 108,575 6112 Salary- Seasonal Temp 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Part time 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 6121 Insurance Cash Benefit 850 850 6123 Salaries - Other 3,636 5,285 5,285 3,955 3,955 3,955 3,375 3,375 6138 Medicare 2,501 2,605 2,605 2,705 2,705 2,705 2,795 2,795 6139 FICA 10,690 11,140 11,140 11,555 11,555 11,555 11,945 11,945 6141 Pension - PERA 12,501 13,475 13,475 13,840 13,840 13,840 14,450 14,450 6142 Workers Compensation 2,979 4,510 4,510 4,910 4,910 4,910 5,645 5,645 6144 Long -term Disability Insurance 227 215 215 215 215 215 220 220 6145 Hospital & Life Insurance 13,800 14,400 14,400 15,060 15,060 1 15,060 12,600 12,600 Total 215,124 226,880 226,880 234,665 234,665 234,665 240,290 240,290 6210 OFFICE SUPPLIES Miscellaneous 500 400 200 400 400 400 400 400 Total 500 400 200 400 400 400 400 400 6211 SMALL TOOL & EQUIPMENT Misc.Exp 500 500 500 500 500 500 500 500 Vacuum 650 650 580 650 650 650 Beer Taps 250 250 100 250 250 250 250 250 Computers/Register items 1,100 500 400 500 500 500 500 500 Total 2,500 1 1,900 1,580 1,900 1,250 1 1,250 1,900 1,900 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 3,500 2,600 2,600 3,500 3,000 3,000 3,000 3,000 Total 3,500 2,600 2,600 3,500 3,000 3,000 3,000 3,000 6238 POSTAGE /UPS /FEDEX 30 30 30 30 30 30 30 Total 30 30 30 30 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,000 950 1,000 1,000 1,000 1,000 1,000 Carpet Cleaning 500 250 500 500 500 500 Rug Service 250 250 100 100 150 150 150 150 Window Washing 100 100 Total 1,850 1,350 1,050 1,350 1,650 1,650 1,650 1,650 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 208 208 255 208 260 260 260 260 Misc 150 150 150 150 150 150 150 150 Mowing 1,660 1,900 1,660 2,000 1,660 1,660 1,660 1,660 Total 2,018 2,258 2,065 2,358 2,070 2,070 2,070 2,070 6255 UTILITIES - ELECTRIC 10,500 10,500 10,000 10,500 10,500 10,500 11,000 11,000 Total 10,500 10,500 10,000 10,500 10,500 10,500 11,000 11,000 6256 UTILITIES - NATURAL GAS 1,200 1,500 1,600 1,500 1,700 1,700 1,700 1,700 Total 1,200 1,500 1,600 1,500 1,700 1,700 1,700 1,700 6257 UTILITIES - OTHER Water & Sewer 300 375 300 375 375 375 375 375 Total 300 375 300 375 375 375 375 375 6265 REPAIRS - EQUIPMENT Cash Register Maint Agreement 1,190 1,200 1,700 1,200 1,850 1,850 1,850 1,850 Misc /Conveyor 500 500 300 500 500 500 300 300 Computer/ Register Systems 1,000 1,000 1,000 1,000 300 300 300 300 Alarm Repairs 300 300 300 300 300 300 300 300 Copier Maint. Agreement 350 375 375 375 375 375 375 375 HVAC Maintenance 600 1,100 1,100 1,100 1,100 Total 3,340 3,375 4,275 3,375 4,425 4,425 4,225 4,225 298 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Furnace, Compressor, Cooler etc. 2,000 2,000 2,200 2,000 1,600 1,600 1,600 1,600 Lawn Sprinkler 300 300 300 300 Misc /Electric work 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Landscape maintenance 2,000 2,000 2,000 2,000 2,000 Annual Fire Spklrtest 190 190 190 190 190 190 190 190 Irrigation start up / fall blowout 250 250 250 250 250 250 250 250 Parking lot striping 900 900 900 900 900 900 Total 3,300 5,740 3,940 4,640 5,940 5,940 5,940 5,940 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF /EXP - LOCAL Seminars/Training 200 150 50 150 100 100 100 100 Total 200 150 50 150 100 100 100 100 6276 SCHOOL /CONF /EXP -OTHER Total 6277 MILEAGE ALLOWANCE 100 50 50 50 50 50 50 Total 100 50 50 50 50 50 50 6280 DUES & SUBSCRIPTIONS Miscellaneous Subscriptions 150 100 100 100 100 100 100 100 Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Chamber Dues 302 305 305 305 305 305 305 305 Total 497 450 450 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 250 250 200 250 250 250 250 250 Total 250 250 200 250 250 250 250 250 6311 INSURANCE 10,000 12,000 12,000 14,500 14,500 14,500 15,225 15,225 Total 10,000 12,000 12,000 14,500 14,500 14,500 15,225 15,225 6351 VISAIBANK CHARGES 27,500 27,000 24,000 27,500 25,000 25,000 26,000 26,000 27,500 27,000 24,000 27,500 25,000 25,000 26,000 26,000 6610 DEPRECIATION 16,400 33,600 33,600 35,600 35,600 35,600 36,800 36,800 Total 16,400 33,600 33,600 35,600 35,600 35,600 36,800 36,800 6720 CAPITAL OUTLAY - OFFICE FURN Minor remodel, flooring, millwork, fees, 82,000 Fire Sprinkle first floor + replace ceiling 29,000 Total 111,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Register software and hardware 10,000 DVR phase 1 10,000 10,000 DVR phase 2 6,000 6,000 Signage Upgrade 50,000 Awnings 5,000 Total 10,000 10,000 10,000 50,000 11,000 6,000 - - Total Net of Personnel 205,985 114,528 107,910 159,428 119,290 114,290 112,165 112,165 TOTAL EXPENSES $ 421,109 $ 341,408 $ 334,790 $ 394,093 $ 353,955 $ 348,955 $ 352,455 $ 352,455 City of Apple Valley 299 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #3 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 131,336 135,793 133,430 66,580 137,570 137,570 141,000 141,000 6111 - SALARY PART -TIME 88,242 83,031 88,845 37,767 83,920 83,920 80,080 80,080 6113 - OVERTIME - REGULAR EMPLOYEES 1,500 628 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 3,200 2,871 3,200 766 3,200 3,200 3,200 3,200 6118 -VACATION PAY 2,793 0 6121 - INSURANCE CASH BENEFIT 0 714 0 169 6123 - SALARY -OTHER 7,090 6,685 3,425 3,425 4,260 4,260 6105 - SALARIES AND WAGES 231,368 225,830 233,660 105,282 229,615 229,615 230,040 230,040 6138 - MEDICARE 3,355 3,188 3,390 1,514 3,330 3,330 3,340 3,340 6139 - FICA 14,345 13,632 14,485 6,473 14,235 14,235 14,260 14,260 6141 - PENSIONS -PERA 16,774 16,149 17,525 7,884 16,980 16,980 17,255 17,255 6142 - WORKERS COMPENSATION 3,995 3,959 5,865 2,632 6,050 6,050 6,740 6,740 6144 - LONG -TERM DISABILITY INSURANCE 399 367 390 188 390 390 400 400 6145 - MEDICAL INSURANCE 24,300 23,519 26,400 11,410 27,660 27,660 28,260 28,260 6146 - DENTAL INSURANCE 1,194 582 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 241 116 6125 - EMPLOYEE BENEFITS 63,168 62,272 68,055 30,805 68,645 68,645 70,255 70,255 6100 - TOTAL PERSONNEL SERVICES 294,536 288,101 301,715 136,088 298,260 298,260 300,295 300,295 6210 - OFFICE SUPPLIES 1,000 86 900 379 800 800 800 800 6211 - SMALL TOOLS & EQUIPMENT 2,650 3,490 2,050 52 1,400 1,400 2,050 2,050 6212 - MOTOR FUELS /OILS 0 0 6215 - EQUIPMENT -PARTS 0 0 6229 - GENERAL SUPPLIES 5,000 3,506 5,250 3,110 4,000 4,000 4,500 4,500 6205 - SUPPLIES 8,650 7,082 8,200 3,541 6,200 6,200 7,350 7,350 6231 - LEGAL SERVICES 545 198 6235 - CONSULTANT SERVICES 172 0 6238 - POSTAGE /UPS /FEDEX 40 30 30 30 30 30 6239 - PRINTING 0 0 6240 - CLEANING SERVICE /GARBAGE 1,650 1,182 1,775 451 1,725 1,725 1,725 1,725 6249 - OTHER CONTRACTUAL SERVICES 2,720 2,425 2,550 574 2,815 2,815 2,815 2,815 6230 - CONTRACTUAL SERVICES 4,410 4,325 4,355 1,223 4,570 4,570 4,570 4,570 6255 - UTILITIES - ELECTRIC 23,000 23,457 23,500 7,004 24,000 24,000 24,500 24,500 6257 - UTILITIES- PROPANE/WATER/SEWER 900 639 900 111 900 900 900 900 6250 - UTILITIES 23,900 24,096 24,400 7,114 24,900 24,900 25,400 25,400 6265 - REPAIRS - EQUIPMENT 8,630 2,051 5,450 3,573 5,650 5,650 6,400 6,400 6266 - REPAIRS - BUILDING 7,235 2,094 5,740 150 7,240 7,240 7,240 7,240 6269 - REPAIRS -OTHER 1,000 14,300 3,200 3,200 7,300 7,300 6260 - REPAIRS AND MAINTENA 16,865 4,145 25,490 3,723 16,090 16,090 20,940 20,940 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 200 1 200 0 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 200 150 200 17 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 497 97 450 22 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 300 0 300 171 300 300 300 300 6270 - TRNG /TRAVL /DUES /UNIF 1,197 248 1,150 211 1,150 1,150 1,150 1,150 6200 - TOTAL OPERATING COSTS 55,022 39,896 63,595 15,811 52,910 52,910 59,410 59,410 6310 - RENTAL EXPENSE 3,400 5,100 3,400 1,700 3,400 3,400 3,400 3,400 6311 - INSURANCE - PROPERTY /LIABILITY 17,500 17,500 21,000 10,500 24,700 24,700 25,935 25,935 City of Apple Valley 300 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #3 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6330 - SALES /USE TAX 143 0 6333 - GENERAL -CASH DISCOUNTS -21 -7 6351 -VISA/BANK CHARGES 45,000 46,354 45,500 17,450 44,000 44,000 45,000 45,000 6301 -OTHER EXPENDITURES 65,900 69,077 69,900 29,642 72,100 72,100 74,335 74,335 6300 - TOTAL OTHER EXPENDITURES 65,900 69,077 69,900 29,642 72,100 72,100 74,335 74,335 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6510 - LIQUOR 2,216,300 588,851 2,109,000 146,262 2,067,600 2,067,600 2,150,400 2,150,400 6520 - WINE 0 616,187 0 174,301 6530 - BEER 0 814,637 0 247,361 6540 - TAXABLE MISC FOR RESALE 0 24,814 0 8,633 6545 - NON - TAXABLE MISC FOR RESALE 0 22,606 0 7,968 6550 - FREIGHT ON RESALE MDSE 0 16,165 0 4,262 6501 - TAXABLE /NON- TAXABLE MISC RESAL 2,216,300 2,083,261 2,109,000 588,787 2,067,600 2,067,600 2,150,400 2,150,400 6500 - TOTAL LIQUOR EXPENDITURES 2,216,300 2,083,261 2,109,000 588,787 2,067,600 2,067,600 2,150,400 2,150,400 6610 - DEPRECIATION 110,600 108,404 113,300 53,757 115,300 115,300 115,300 115,300 6601 - TOTAL DEPRECIATION 110,600 108,404 113,300 53,757 115,300 115,300 115,300 115,300 6600 - TOTAL DEPRECIATION 110,600 108,404 113,300 53,757 115,300 115,300 115,300 115,300 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 29,500 9,245 10,000 3,490 10,000 10,000 75,000 75,000 6701 - TOTAL CAPITAL OUTLAY 29,500 9,245 10,000 3,490 10,000 10,000 75,000 75,000 6700 - TOTAL CAPITAL OUTLAY 29,500 9,245 10,000 3,490 10,000 10,000 75,000 75,000 6910 - BOND PRINCIPAL 150,000 200,000 230,000 230,000 235,000 235,000 6901 -TOTAL DEBT SERVICE 150,000 200,000 230,000 230,000 235,000 235,000 6900 - TOTAL DEBT SERVICE 150,000 200,000 230,000 230,000 235,000 235,000 7015 - DEBT SERVICE - INTEREST 111,850 0 54,291 0 30,000 30,000 28,000 28,000 7001 -TOTAL INTEREST AND FISCAL FEES 111,850 0 54,291 0 30,000 30,000 28,000 28,000 7000 - TOTAL INTEREST AND FISCAL FEES 111,850 0 54,291 0 30,000 30,000 28,000 28,000 3,033,708 2,597,985 2,921,801 827,575 2,876,170 2,876,170 3,037,740 3,037,740 301 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 3 2,995,000 2,850,000 2,702,800 2,900,000 2,756,800 2,756,800 2,867,200 2,867,200 6510/6550 COST OF GOODS SOLD 2,216,300 2,109,000 2,000,072 2,146,000 2,067,600 2,067,600 2,150,400 2,150,400 Gross Margin 778,700 741,000 702,728 754,000 689,200 689,200 716,800 716,800 6110 SALARIES Regular Employees 131,336 133,430 133,430 137,570 137,570 137,570 141,000 141,000 6111 Salary- Parttime 88,242 88,845 88,845 83,920 83,920 83,920 80,080 80,080 6112 Salary- Seasonal Temp 6113 Overtime- Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,200 3,200 6121 Insurance Cash Benefit 6123 Salaries - Other 7,090 6,685 6,685 3,425 3,425 3,425 4,260 4,260 6138 Medicare 3,355 3,390 3,390 3,330 3,330 3,330 3,340 3,340 6139 FICA 14,345 14,485 14,485 14,235 14,235 14,235 14,260 14,260 6141 Pension - PERA 16,775 17,525 17,525 16,980 16,980 16,980 17,255 17,255 6142 Workers Compensation 3,994 5,865 5,865 6,050 6,050 6,050 6,740 6,740 6144 Long -term Disability Insurance 399 390 390 390 390 390 400 400 6145 Hospital & Life Insurance 24,300 26,400 26,400 27,660 27,660 1 27,660 28,260 28,260 Total 294,536 301,715 301,715 298,260 298,260 298,260 300,295 300,295 6210 OFFICE SUPPLIES Miscellaneous 1,000 900 500 900 800 800 800 800 Total 1,000 900 500 900 800 800 800 800 6211 SMALL TOOL & EQUIPMENT Misc. Expenses 600 600 500 600 600 600 600 600 Vacuum 650 650 580 650 - - 650 650 Computer / Register Systems 800 800 500 800 800 800 800 800 Shelving 600 Total 2,650 2,050 1,580 2,050 1,400 1,400 2,050 2,050 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 5,000 5,250 4,000 5,250 4,000 4,500 4,500 4,500 Total 5,000 5,250 4,000 5,250 4,000 4,500 4,500 4,500 6238 PO STAG E /UPS /FEDEX 40 30 30 30 30 30 30 Total 40 30 - 30 30 30 30 30 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 800 800 600 800 800 800 800 800 Carpet Cleaning 350 325 325 325 325 325 325 Rug Service 350 500 380 500 450 450 450 450 Window Washing 150 150 150 150 150 150 150 150 Total 1,650 1,775 1,130 1,775 1,725 1,725 1,725 1,725 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 200 200 260 200 260 260 260 260 Misc 100 100 100 100 100 100 100 100 Music 350 350 385 350 385 385 385 385 Mowing 2,070 1,900 2,070 2,000 2,070 2,070 2,070 2,070 Total 2,720 2,550 2,815 2,650 2,815 2,815 2,815 2,815 6255 UTILITIES - ELECTRIC 23,000 23,500 23,500 23,500 24,000 24,000 24,500 24,500 Total 23,000 23,500 23,500 23,500 24,000 24,000 24,500 24,500 6257 UTILITIES - OTHER Water / Irrigation & Sewer 900 900 900 900 900 900 900 900 Total 900 900 900 900 900 900 900 900 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 350 350 350 350 350 350 350 350 Cash Register Maint Agreement 1,680 2,000 3,150 2,000 3,700 3,700 3,700 3,700 Computer/ Register Systems 1,000 1,000 1,000 1,000 500 500 500 500 Alarm Repairs 500 500 500 500 500 500 500 500 HVAC Maintenance (fitters) 1,000 1,000 750 1,000 - - 750 750 2 additional CCTV cameras + relocate 3,500 Batteries for Floor machine 600 600 600 600 600 600 600 Total 8,630 5,450 5,750 5,450 5,650 5,650 6,400 6,400 302 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Heat Pumps, Compressor, Cooler etc. 2,000 2,000 1,000 2,000 2,000 2,000 2,000 2,000 Irrigation Maintenance 400 400 350 400 400 400 400 400 Landscape maintenance 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Parking lot striping 1,500 1,500 1,500 1,500 1,500 1,500 Annual Fire Sprkl test 185 190 190 190 190 190 190 190 Annual Irrigation valve test 150 150 150 150 150 150 150 150 Total 7,235 5,740 4,690 7,240 7,240 7,240 7,240 7,240 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Curb & Sidewalk Repair 4,100 4,100 Infiltation basin repair 12,000 12,000 Infiltation basin maintenance 800 800 1,700 1,700 1,700 1,700 1,700 Total 1,000 14,300 14,300 1,700 7,300 7,300 3,200 3 6275 SCHOOL/CONF /EXP - LOCAL Seminars/Training 200 200 100 200 200 200 200 200 Total 200 200 100 200 200 200 200 200 6277 MILEAGE ALLOWANCE 200 200 150 200 200 200 200 200 Total 200 200 150 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Miscellaneous Subscriptions 150 100 100 100 100 100 100 100 Chamber Dues 302 305 305 305 305 305 305 305 Total 497 450 450 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6310 Rental Cobblestone Maintenance Agreement 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 Total 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 6311 INSURANCE 17,500 21,000 2,100 24,700 24,700 24,700 25,935 25,935 Total 17,500 21,000 2,100 24,700 24,700 24,700 25,935 25,935 6312 TAXES /SPECIAL ASSMTS Total - - - - - 6351 VISA /BANK CHARGES 45,000 45,500 42,500 47,000 44,000 44,000 45,000 45,000 45,000 45,500 42,500 47,000 44,000 44,000 45,000 45,000 6610 DEPRECIATION 110,600 113,300 113,300 115,300 115,300 115,300 115,300 115,300 Total 110,600 113,300 113,300 115,300 115,300 115,300 115,300 115,300 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - 6740 CAPITAL OUTLAY - OTHER ITEMS Cooler Motor and Fan Control 9,500 Register Software /Hardware 20,000 - - - - - - DVR phase 1 10,000 10,000 DVR phase 2 10,000 10,000 Exterior marquee / digital billboard 75,000 75,000 75,000 Total 29,500 10,000 10,000 75,000 10,000 10,000 75,000 75,000 7015 DEBT SERVICE INTEREST 111,850 54,291 67,120 41,433 30,000 30,000 28,000 28,000 111,850 54,291 67,120 41,433 30,000 30,000 28,000 28,000 6910 DEBT SERVICE PRINCIPAL 150,000 200,000 200,000 210,000 230,000 230,000 235,000 235,000 150,000 200,000 200,000 210,000 230,000 230,000 235,000 235,000 Total Net of Personnel 522,872 511,086 498,585 569,428 514,410 514,910 582,945 582,945 TOTAL EXPENSES $ 817,408 $ 812,801 $ 800,300 $ 867,688 $ 812,670 $ 813,170 $ 883,240 $ 883,240 303 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61 5105 Golf Operations DESCRIPTION OF ACTIVITY Valleywood offers a wide variety of golf opportunities to all members of the public. First and foremost, our job is to operate a profitable business. Our mission is to offer a high quality golf experience at a competitive rate to the general public while providing the same opportunities to residents of Apple Valley at a discounted price. Valleywood is a true multi -use facility. In addition to golf activities and banquets, the course plays host to the Eastview and Apple Valley High School golf teams, district 196 Nordic Ski Team, cross country running races, Apple Valley Wine Club, Winter Concert series, Mid - Winter Fest activities and a variety of other Recreation Department programs. It is imperative to the long term viability of the facility that other revenue opportunities be aggressively pursued in order to provide a positive cash flow. To that end we are attracting larger tournaments and events and working to assist in growing those events we already host. These revenue generating events allow us to retain higher quality staff to provide the level of professional service our guests have become accustomed to. This is not without its challenges. Now that we have established high service levels for our guests and as we are continuing to develop our banquet business revenues are growing rapidly while expenses have flattened. SERVICE CATEGORIES 1 Golf Management Operations The management team coordinates, promotes, schedules and oversees all Valleywood activities. It is essential to the overall success of this enterprise operation that the city actively participates in its management. The operation and long range planning for the golf operation requires a high degree of coordination with a variety of city departments. Management's challenge is to provide open access to a number of community groups and a favorable season pass and patron card system for the residents of Apple Valley while promoting outside events and banquet rentals to sustain the operations profitability. While the new facility provides opportunities for sustained positive cash flow the depreciation caused by the clubhouse and related infrastructure improvements has a significant impact on our budgetary reporting. Golf Management Operations — Objectives for 2016 • Continued cultivation of cooperative relationship between local schools and Vo- tech's in order to provide opportunities for students in both the clubhouse and maintenance operations. • Promote the food & Beverage options in the new facility to attract larger (more profitable) outings that are comfortable spending additional dollars to enhance their events as well as our operation. • Increase rounds through continued targeted marketing, superior service and excellent course conditions. • Continue to enhance our public exposure events like the holiday buffets, Event and Tournament Showcase and spring open house to bring in additional rental opportunities and assist clients in improving their existing events. 304 • Continue the recruitment of higher revenue banquet and event opportunities. • Outreach and development of programs to entice additional players and league members in accordance with our growth of the game commitment. • Build on the success of our ever - growing social media footprint by keeping information timely and fresh. • Regular Status Personnel Schedule -FTE's Adopted Adopted Proposed Proposed Proposed Position Title 2013 2014 2015 2016 2017 Golf Course Manager 1 1 1 1 1 Recreation Supervisor /Golf 1 Food & Beverage Coordinator 1 1 1 1 Maintenance Foreman 1.5 2 2 2 2 Temporary Status Part Time# Personnel Schedule -(# positions Part Time) Hours Adopted Adopted Proposed Proposed Proposed Position Title 2013 2014 2015 2016 2017 Golf Course Maintenance: Seasonal Maintenance II 2,500 hrs 2,500 hrs 2,500 hrs 2,500 hrs 2,500 hrs Seasonal Maintenance 1 7,000 hrs 9,000 hrs 7,000 hrs 7,000 hrs 7,000 hrs Golf Operations: Golf Supervisors & Leads 4 6 3,000 3,000 3,000 Golf Attendants (pro shop) 8 8 4,200 4,200 4,200 Golf Attendants (outside) 16 14 6,300 6,300 6,300 Food & Beverage: Food & Bev. Supervisor 2 2 1,500 1,500 1,500 Food & Beverage Lead 6 2,500 2,500 2,500 Food & Bev - Cook 1,500 1,500 1,500 Food & Bev. Attendants 12 26 3,500 3,500 3,500 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected 2012 2013 2014 2015 2016 #Rounds 32,612 30,165 32,564 33,500 34,000 Following data will be tracked going forward. Golf Events -40 to 60 players 25 60 60 Golf Events 60+ Players 12 14 15 Golf Events 100+ Players 2 3 5 Banquet Private (weddings, etc) 18 21 24 Banquet- Corporate (meetings, etc) 4 12 15 Banquet Non - Profits (Dcrc,schoois) 4 7 8 Banquet Club Events (league 6 10 12 dinners) Banquet - Public Events 64 65 80 (Liquor,event, concerts, Rotary, etc includes 50 Rotary meetings) 305 Summary Budget Department 61 - Golf 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Rounds / cart rentals 806,595 780,154 778,535 914,500 928,000 964,000 990,000 Range / Lessons 41,543 55,135 64,344 46,000 67,000 72,500 78,500 Other pro shop sales 99,153 100,353 99,741 106,000 118,000 123,000 131,000 Concessions/ Food /Bev 162,139 223,580 346,102 245,000 325,000 380,000 420,000 Other Inc. /donations 21,561 8,928 20,912 - - - - Investment Earnings 15,012 (1,344) - 3,000 3,000 - - 1,146,003 1,166,806 1,309,634 1,314,500 1,441,000 1,539,500 1,619,500 Expenditures: Salaries & Wages 502,066 624,300 652,867 497,343 629,335 659,320 673,300 Emp. Benefits 121,111 134,505 142,920 114,180 137,145 146,115 170,715 Supplies 181,523 130,064 144,825 121,000 123,000 127,000 143,000 Items for resale 189,940 227,882 202,345 175,000 176,500 182,500 221,500 Contractual Serv. 24,101 49,768 44,392 39,500 42,500 44,500 49,500 Utilities 34,811 51,684 56,734 36,000 44,000 59,000 60,000 Repairs & Maint. 30,882 16,251 18,567 19,000 15,000 25,000 18,500 Training /Travel /Dues 12,022 9,982 8,409 12,500 11,750 11,000 11,450 Other Exp. 50,613 60,096 56,780 55,500 49,800 50,200 54,000 Visa /Bank Charges 13,941 16,681 18,543 17,000 17,000 18,000 18,000 Interest- capital leases 1,303 896 - 1,320 1,300 Interest - cart lease 2,919 3,499 2,360 1,780 - - Interest- Interfund Loans 7,321 15,184 14,720 14,715 13,595 12,510 13,000 Total Operating Exp 1,168,331 1,340,619 1,365,497 1,104,098 1,261,405 1,336,465 1,434,265 Income (loss) Before Depreciation (22,328) (173,813) (55,863) 210,402 179,595 203,035 185,235 Depreciation 83,491 159,987 175,518 170,100 164,200 162,100 163,000 Net Income (loss) 105,819 333,800 231,381 40,302 15,395 40,935 22,235 Less: Capital Outlay $ (15,000) $ (314,044) $ (34,310) $ (211,000) $ (89,000) $ (137,000) $ (191,000) Principal on Capital Leases $ (33,092) $ (32,357) $ (51,846) $ (12,528) $ - $ - $ Principal on cart lease $ (38,898) $ (22,500) $ (40,458) $ (40,458) $ (97,818) $ Principal on Interfund Loan $ (42,679) $ (42,171) $ (42,339) $ (42,339) $ (42,509) $ (42,659) $ (42,849) Principal on Sewer Extension $ (12,191) $ (12,191) $ (12,191) $ (12,191) $ (12,191) $ (12,191) Principal on Equip certificates $ (14,797) $ (15,092) $ (15,092) $ (15,394) $ (15,701) $ (16,016) Add: Lease Proceeds $ 218,015 Depreciation $ 83,491 $ 159,987 $ 175,518 $ 170,100 $ 164,200 $ 162,100 $ 163,000 Net Change In Cash (113,099) (410,256) (234,141) (123,206) (19,957) (102,334) (76,821) 306 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY Parks & Recreation 5150 Golf Course Maintenance 2 Golf Course Maintenance The Golf Maintenance division provides the beautification of the 190 acre Valleywood Golf Course as well as the building and clubhouse grounds. The Golf Maintenance division maintains the playability and health of the golf course through daily greens mowing, bi- weekly fairway and rough mowing and the ongoing upkeep and maintenance of the irrigation system and all equipment needs for the golf course. The overall success of the golf operation as a business unit is extremely dependent on the golf course conditions. While the management team can do things through marketing and promotion to attract players, it is mostly the overall course conditions and playability that will bring customers back and turn them into regular, loyal Valleywood Patrons. Golf Course Maintenance — Objectives for 2016 • Continue to upgrade the overall equipment fleet by replacing outdated equipment before they become a burden on our parts, repair or overall golf budgets. • Continue to develop methods for proper clubhouse and surrounding grounds maintenance. • Continue to maintain golf course conditions to the highest level possible. APPROPRIATELLY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department Mission? The Valleywood maintenance division must work very closely with the management team. The ability of maintenance to perform their daily tasks as well as special projects with minimal golf interruption must be closely coordinated with golf operations. ALTERNATIVES: If not, is there another government unit that should be performing this function or should it be contracted out to the non - profit or private sector? While we do contract out a few tasks (annual mid - summer greens aeration) and occasionally coordinate with Parks Maintenance, due to the highly specialized golf course turf standards the vast majority of the maintenance tasks are best accomplished by in -house staff. Comprehensive Plan: Key 6 — Play & Preserve; Key 7 — Healthy & Active Department Priority 2 IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Proposed Proposed Proposed Item 2013 2014 2015 2016 2017 Fertilizer 13,065 23,111 13,000 14,000 20,000 Chemicals 20,890 20,348 21,000 21,000 20,000 Equipment Parts 23,650 18,865 23,000 25,000 22,000 Equipment repairs 10,284 11,042 20,000 20,000 13,000 Small Tools 9,349 2,522 5,000 5,000 3,000 Fuel (including golf cars) 19,130 16,364 19,000 19,000 19,000 307 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Proposed 2013 2014 2015 2016 2017 Position Title Maintenance Foreman 1.5 2.0 2.0 2.0 2.0 Seasonal/Temporary Status Personnel Schedule Adopted Proposed Proposed Proposed Proposed Position Title 2013 2014 2015 2016 2017 Seasonal Maint. II 2,500 Hours 2,500 Hours 2,500 Hours 2,500 Hours 2,500 Hours (3 positions) Seasonal Maintenance 1 6,000 Hours 6,000 Hours 7,000 Hours 7,000 Hours 7,000 Hours 10 positions GOLF COURSE MAINTENANCE 2016 CAPITAL OUTLAY Replace Greensmower $ 30,000 Parking lot lights $ 25,000 Cart Paths $ 15,000 Entrance Marquee sign $ 35,000 Replace Workman 20,000 $225,000 2017 CAPITAL OUTLAY Replace Fairway Mower $60,000 Replace Utility Vehicle $20,000 Replace Greensmower $30,000 Small Sprayer unit $15,000 $125,000 308 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 Parks & Recreation 5120 Valleywood Food & Beverage 3 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus, Banquet and rental events and on course beverage cart operations. The Food & Beverage operations are a high revenue and rapidly growing part of the overall golf operation. With the full operation of the new clubhouse this business unit's revenue is exploding, 2014 annual revenues were in excess of $340,000 ($136,000 in 2012), this marks the second year in a row with growth in excess of 50 %. We anticipate this number to grow rapidly over the next 3 years Because of the complexities of the varied food and beverage requirements within the golf operation this business unit requires very close coordination with Golf Operations. During the 2014/15 off season we were able to develop event and tournament menu's reflective of our upgraded food service facilities. We were also able to develop specific meus for graduation parties and have booked 5 for the 2015 season. The revenues from this business unit are a crucial part of the golf courses annual profitability. Valleywood Food & Beverage — Objectives for 2016 • Continue to expand on our public outreach /exposure programs through the use of the spring event fair and holiday buffets. • Continue the development /refinement and implementation of comprehensive staff training programs. As our staff has gained experience we will continue to advance their guest service /bartending & cooking /presentation skills. • Continue to refresh and enhance our daily and banquet /event menus using historical sales information, guest feedback and survey data to expand the offerings. Continue refining our Graduation Party menus and Tournament specific menus. • Establish food & beverage minimums for small to mid -size tournaments and events. • Develop /select a customer loyalty program. • Continue to refine product offerings to better take advantage of volume purchasing discounts. • Aggressively increase overall food & beverage revenues. APPROPRIATELLY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department Mission? The Valleywood food & beverage division must work very closely with the management team. Due to the high level of dependence on the golf clientele for revenues as well as the golfers demand for service this unit must work in close coordination with the golf operations team. ALTERNATIVES: If not, is there another government unit that should be performing this function or should it be contracted out to the non - profit or private sector? 309 For this unit (as well as golf operations) there must be close coordination between golf and f & b. Working as a unit and promoting them in coordination is the best way to make both operations successful.. Comprehensive Plan: Key 2 - Livable; Key 3 - Business; Key 6 - Play & Preserve; Key 7 - Healthy & Active; Key 7 - Learning Department Priority 2 IMPACT MEASURES / PERFORMANCE INDICATORS Item Actual Actual Actual Budget Budget Expenses: 2012 2013 2014 2015 2016 Beer 27,222 25,501 21,421 30,000 32,000 Food 23,786 42,701 75,296 56,000 36,000 Non - Alcoholic Bev. 17,637 13,725 9,394 15,000 17,000 Supplies & other 9,325 25,861 17,121 8,000 8,000 Liquor 8,699 8,384 6,509 8,000 11,000 Wine 579 1040 302 4,000 4,000 F &B payroll 48,786 150,453 189,028 92,000 140,000 Total Expenses 136,034 267,665 319,071 213,000 248,000 Revenues: Beer 76,890 61,871 101,727 80,000 85,000 Food & Non - Alcoholic Bev. 69,507 134,499 158,790 120,000 135,000 Liquor & Wine 15,742 15,378 37,789 30,000 30,000 Banquet Rentals - 11,832 47,802 95,000 130,000 Total F &B Revenue 162,139 223,580 346,102 325,000 380,000 Business unit gross profit (loss) 26,105 (44,085) 27,031 91,000 132,000 Temporary Status PT Hours Personnel Schedule -(# positions Part Time Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 - hours 2016 - hours F &B Supervisor ( @ $13 /hr) 2 2 6 1,500 2,250 F &B Leads (@ $10 /hr ) 8 12 24 2,500 3,750 F & B Cooks (@ $13 / hr) 1,500 2,250 F & B Attendants ( @9 /hr) 24 3,500 5,250 CLUBHOUSE: 2016 CAPITAL OUTLAY AN System upgrades $5,000 Banquet/Bar /Patio Furniture $7,000 $12,000 2017 CAPITAL OUTLAY Dance Floor $ 4,000 Clubhouse & Patio exterior lighting $10,000 Banquet/Bar /Patio furniture & Fixtures $ 7,000 Ceremony chairs $ 5,000 Building security $10,000 AN Equipment $15,000 $51,000 City of Apple Valley 310 Department Expense Summary Budget Years (2016 -2017) GOLF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 267,983 266,371 258,770 139,096 272,815 272,815 286,355 286,355 6111 - SALARY PART -TIME 0 1,325 0 0 6112 - SALARY - SEASONAL TEMP 210,000 372,919 347,740 165,399 363,190 363,190 363,190 363,190 6113 - OVERTIME - REGULAR EMPLOYEES 12,000 4,219 12,000 274 12,000 12,000 12,000 12,000 6114 - OVERTIME PART -TIME EMPLOYEES 2,000 2,000 2,000 2,000 2,000 2,000 6118 -VACATION PAY 5,894 0 6121 - INSURANCE CASH BENEFIT 703 0 6122 - COMP REQUEST -178 0 6123 - SALARY -OTHER 5,360 0 8,825 0 9,315 9,315 9,755 9,755 6124 - OVERTIME - SEASONAL TEMP 1,615 1,088 6105 - SALARIES AND WAGES 497,343 652,867 629,335 305,856 659,320 659,320 673,300 673,300 6138 - MEDICARE 7,211 9,256 9,125 4,356 9,560 9,560 9,765 9,765 6139 - FICA 30,835 39,579 39,015 18,628 40,875 40,875 41,745 41,745 6141 - PENSIONS -PERA 20,832 26,125 21,120 12,857 22,335 22,335 41,595 41,595 6142 - WORKERS COMPENSATION 5,909 10,303 12,210 6,222 15,090 15,090 17,185 17,185 6143 - UNEMPLOYMENT COMPENSATION 0 8,838 0 3,208 6144 - LONG -TERM DISABILITY INSURANCE 793 671 775 368 775 775 845 845 6145 - MEDICAL INSURANCE 48,600 44,425 54,900 22,240 57,480 57,480 59,580 59,580 6146 - DENTAL INSURANCE 3,456 2,038 6147 - LIFE INSURANCE -BASIC 42 12 6148 - LIFE INSURANCE -SUPP /DEPEND 225 109 6125 - EMPLOYEE BENEFITS 114,180 142,920 137,145 70,036 146,115 146,115 170,715 170,715 6100 - TOTAL PERSONNEL SERVICES 611,523 795,787 766,480 375,893 805,435 805,435 844,015 844,015 6210 - OFFICE SUPPLIES 3,000 2,113 3,000 1,559 3,000 3,000 3,000 3,000 6211 - SMALL TOOLS & EQUIPMENT 5,000 2,522 5,000 865 5,000 5,000 3,000 3,000 6212 - MOTOR FUELS /OILS 16,000 16,364 18,000 3,087 19,000 19,000 19,000 19,000 6213 - FERTILIZER 13,000 23,411 13,000 12,489 14,000 14,000 20,000 20,000 6214 - CHEMICALS 22,000 20,348 21,000 3,705 21,000 21,000 20,000 20,000 6215 - EQUIPMENT -PARTS 26,000 18,865 24,000 9,057 25,000 25,000 22,000 22,000 6216- VEHICLES - TIRES /BATTERIES 2,000 1,184 1,000 0 1,000 1,000 1,000 1,000 6229 - GENERAL SUPPLIES 34,000 60,018 38,000 17,260 39,000 39,000 55,000 55,000 6205 - SUPPLIES 121,000 144,825 123,000 48,022 127,000 127,000 143,000 143,000 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 500 339 500 83 500 500 500 500 6237 - TELEPHONE /PAGERS 12,000 14,327 12,000 6,180 12,000 12,000 15,000 15,000 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 8,000 5,702 8,000 4,703 9,000 9,000 7,000 7,000 6240 - CLEANING SERVICE /GARBAGE 4,000 14,221 8,000 7,349 8,000 8,000 15,000 15,000 6249 - OTHER CONTRACTUAL SERVICES 15,000 9,802 14,000 4,180 15,000 15,000 12,000 12,000 6230 - CONTRACTUAL SERVICES 39,500 44,392 42,500 22,495 44,500 44,500 49,500 49,500 6255 - UTILITIES - ELECTRIC 21,000 33,000 28,000 10,797 29,000 29,000 33,000 33,000 6256 - UTILITIES - NATURAL GAS 14,346 2,122 14,000 14,000 15,000 15,000 6257 - UTILITIES -PRO PANE/WATER /SEWER 15,000 9,389 16,000 3,144 16,000 16,000 12,000 12,000 6250 - UTILITIES 36,000 56,734 44,000 16,062 59,000 59,000 60,000 60,000 6265 - REPAIRS - EQUIPMENT 11,000 11,042 10,000 29,533 20,000 20,000 13,000 13,000 6266 - REPAIRS - BUILDING 5,000 7,525 4,000 5,532 4,000 4,000 5,000 5,000 6269 - REPAIRS -OTHER 3,000 0 1,000 0 1,000 1,000 500 500 6260 - REPAIRS AND MAINTENA 19,000 18,567 15,000 35,065 25,000 25,000 18,500 18,500 City of Apple Valley 311 Department Expense Summary Budget Years (2016 -2017) GOLF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,500 1,332 1,000 888 1,000 1,000 1,500 1,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 1,500 1,122 1,500 1,500 6277 - MILEAGE /AUTO ALLOWANCE 2,000 992 2,000 246 2,000 2,000 200 200 6278 - SUBSISTENCE ALLOWANCE 0 0 250 200 250 250 6280 - DUES & SUBSCRIPTIONS 4,000 3,577 4,000 1,534 4,000 4,000 4,000 4,000 6281 - UNIFORM /CLOTHING ALLOWANCE 5,000 2,509 3,000 1,575 4,000 4,000 4,000 4,000 6270 - TRNG /TRAVL /DUES /UNIF 12,500 8,409 11,750 5,564 11,000 11,000 11,450 11,450 6200 - TOTAL OPERATING COSTS 228,000 272,926 236,250 127,208 266,500 266,500 282,450 282,450 6310 - RENTAL EXPENSE 8,000 8,118 4,500 895 6,000 6,000 9,000 9,000 6311 - INSURANCE- PROPERTY /LIABILITY 37,000 37,000 34,000 17,000 35,700 35,700 36,000 36,000 6323 - INTEREST EXPENSE 2,360 896 1,780 0 1,320 1,320 1,300 1,300 6330 - SALES /USE TAX 981 0 6333 - GENERAL -CASH DISCOUNTS -262 -2 6349 - LATE FEES /FINANCE CHARGES 21 3 6351 - VISA/BANK CHARGES 17,000 18,543 17,000 4,318 18,000 18,000 18,000 18,000 6399 - OTHER CHARGES 10,500 7,610 11,300 7,716 8,500 8,500 9,000 9,000 6301 -OTHER EXPENDITURES 74,860 72,907 68,580 29,930 69,520 69,520 73,300 73,300 6300 - TOTAL OTHER EXPENDITURES 74,860 72,907 68,580 29,930 69,520 69,520 73,300 73,300 6410 - GOLF -RENT POWER CARTS 3,000 1,265 3,000 0 1,000 1,000 1,000 1,000 6411 - GOLF -BAGS & UMBRELLAS 5,000 2,867 3,000 2,399 3,000 3,000 3,500 3,500 6412 - GOLF -BALLS 13,000 11,604 11,000 4,452 11,000 11,000 15,000 15,000 6413 - GOLF - CAPS /HATS /CLOTHING 18,000 17,514 21,000 20,168 22,000 22,000 20,000 20,000 6414 - GOLF -CLUBS 13,000 9,647 12,000 8,195 12,000 12,000 10,000 10,000 6415 - GOLF - GLOVES 5,000 2,074 4,000 6,047 4,000 4,000 6,000 6,000 6416 - GOLF -SHOES 6,000 7,079 6,000 10,370 5,000 5,000 4,000 4,000 6417 - GOLF - CIGARS 2,000 2,029 2,000 289 2,000 2,000 2,500 2,500 6418 - GOLF -PRO SHOP OTHER 8,000 7,558 12,000 6,642 13,000 13,000 12,000 12,000 6419 - GOLF -BEER 30,000 21,421 30,000 12,661 32,000 32,000 27,000 27,000 6420 - GOLF -FOOD 30,000 75,296 34,000 34,408 36,000 36,000 80,000 80,000 6421 - GOLF -NON ALCOHOLIC BEVERAGES 20,000 9,213 16,000 2,567 17,000 17,000 12,000 12,000 6422 - GOLF - KITCHEN SUPPLIES 6,000 17,121 7,000 4,079 8,000 8,000 10,000 10,000 6423 - GOLF -CASH DISCOUNT -1,000 -1,053 -1,000 -679 -1,000 -1,000 -1,000 -1,000 6424 - GOLF FREIGHT ON RESALE MDSE 3,000 3,304 3,000 2,065 3,000 3,000 3,500 3,500 6425 - VISA/BANK CHARGES 0 0 0 0 6426 - HANDICAP FEE 2,000 548 1,500 -20 1,500 1,500 1,000 1,000 6427 - GOLF - RENTAL EQUIPMENT 1,210 119 6428 - GOLF LESSONS 6,834 0 6429 - GOLF - LIQUOR 8,000 6,509 8,000 987 9,000 9,000 10,000 10,000 6430 - GOLF -WINE 4,000 302 4,000 437 4,000 4,000 5,000 5,000 6401 - EXPENDITURES 175,000 202,345 176,500 115,186 182,500 182,500 221,500 221,500 6400 - TOTAL GOLF EXPENDITURES 175,000 202,345 176,500 115,186 182,500 182,500 221,500 221,500 6510 - LIQUOR 0 0 0 0 6520 - WINE 0 0 0 0 6501 - TAXABLE/NON- TAXABLE MISC RESAL 0 0 0 0 6500 - TOTAL LIQUOR EXPENDITURES 0 0 0 0 6610 - DEPRECIATION 170,100 175,518 164,200 86,232 162,100 162,100 163,000 163,000 6601 - TOTAL DEPRECIATION 170,100 175,518 164,200 86,232 162,100 162,100 163,000 163,000 City of Apple Valley 312 Department Expense Summary Budget Years (2016 -2017) GOLF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6600 - TOTAL DEPRECIATION 170,100 175,518 164,200 86,232 162,100 162,100 163,000 163,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 50,000 0 50,000 0 50,000 50,000 110,000 110,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 100,000 15,000 175,000 75,000 15,000 5,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 61,000 3,313 24,000 0 12,000 12,000 66,000 66,000 6701 - TOTAL CAPITAL OUTLAY 211,000 3,313 89,000 0 237,000 137,000 191,000 181,000 6700 - TOTAL CAPITAL OUTLAY 211,000 3,313 89,000 0 237,000 137,000 191,000 181,000 6810 - CONSTRUCTION IN PROGRESS 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 7015 - DEBT SERVICE - INTEREST 3,499 593 7016 - INTERFUND LOAN - INTEREST 14,715 14,720 13,595 0 12,510 12,510 13,000 13,000 7001 - TOTAL INTEREST AND FISCAL FEES 14,715 18,219 13,595 593 12,510 12,510 13,000 13,000 7000 - TOTAL INTEREST AND FISCAL FEES 14,715 18,219 13,595 593 12,510 12,510 13,000 13,000 1,485,198 1,541,015 1,514,605 735,043 1,735,565 1,635,565 1,788,265 1,778,265 313 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT: GOLF REVENUES COMPANY: GOLF 5100 2013 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION ACTUAL ACTUAL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND GOLF REVENUE 4711 & 4715 9 Hole Fees 165,853 126,105 200,000 180,000 215,000 215,000 215,000 215,000 4710 & 4714 18 Hole Fees 453,955 475,702 530,000 445,000 490,000 490,000 495,000 495,000 4716 Golf League Dues - 56,069 55,000 55,000 55,000 55,000 55,000 4718 Season Pass Fees 86,419 78,967 90,000 90,000 90,000 90,000 110,000 110,000 4725 Golf Add'IRounds 3,185 2,535 3,000 3,000 4,000 4,000 5,000 5,000 4721 Practice Range Fees 48,290 56,729 60,000 55,000 65,000 65,000 70,000 70,000 4717 Golf Lessons 6,845 7,615 7,000 7,000 7,500 7,500 8,500 8,500 4722 Power cart rental 67,223 39,157 100,000 95,000 105,000 105,000 105,000 105,000 4723 Pull cart rental 3,519 5,000 5,000 5,000 5,000 5,000 5,000 Total 835,289 842,879 995,000 935,000 1,036,500 1,036,500 1,068,500 1,068,500 PRO SHOP REVENUE 4724 Golf club rental 1,690 10,800 3,000 2,500 3,000 3,000 4,000 4,000 4726 handicap fees 1,593 1,011 2,000 1,500 2,000 2,000 2,000 2,000 4727 Club Head Covers 1,436 - 4728 Clubs 18,665 1,552 20,000 20,000 20,000 20,000 20,000 20,000 4729 Balls 14,179 17,291 19,000 17,000 20,000 20,000 22,000 22,000 4730 Bags & Umbrellas 2,721 1,784 4,000 4,000 4,000 4,000 5,000 5,000 4731 Shoes 6,104 10,068 8,000 7,000 8,000 8,000 8,000 8,000 4732 Gloves 6,616 7,017 7,000 7,000 7,000 7,000 7,500 7,500 4733 Accessories 15,756 13,988 18,000 17,000 20,000 20,000 22,000 22,000 4734 Caps & Hats 5,428 5,516 7,000 6,000 7,000 7,000 7,500 7,500 4735 Clothing 20,728 22,730 24,000 24,000 26,000 26,000 27,000 27,000 4738 Gift Certificates Purchased 30,984 34,904 31,000 32,000 32,000 32,000 33,000 33,000 4739 Gift Certificates Redeemed (27,536) (29,270) (28,000) (29,000) (29,000) (29,000) (30,000) (30,000) 4799 Other Revenue 2,377 2,483 3,000 3,000 3,000 3,000 3,000 3,000 4740 Over(Under) (388) (133) Total 100,353 99,741 118.000 112,000 123,000 123,000 131,000 131,000 FOOD & BEVERAGE REVENUE 4736 Food 94,121 53,349 120,000 100,000 135,000 135,000 145,000 145,000 4737 Beer 61,871 75,942 80,000 80,000 85,000 85,000 90,000 90,000 4741 Liquor 15,379 27,854 30,000 25,000 30,000 30,000 35,000 35,000 4742 Rental/banquet fees 6,625 17,863 95,000 70,000 130,000 130,000 150,000 150,000 4743 Banquet- Beverages 4,123 3,276 - - - - 4744 Banquet - Food 36,253 77,025 - - - - 4746 Banquet - Tips 2,500 29,027 - - - - 4749 Banquet - Liquor/ Wine 5,890 - - - 4745 Public Events - Food & Bev 2,708 912 - - - - 4747 Golf - Beverages 13,657 4760 Bev Cart - Food 2,160 4763 Bev Cart - Beverages 9,323 4762 Bev Cart - Liq / Wine 4,040 4761 Bev Cart - Beer 25,784 Total 223,580 346,102 325,000 275,000 380,000 380,000 420,000 420.000 5399 Other Misc Revenues 6,599 368 5310 Donations 500 5199/5315 Other Rentals 1,829 5010 Investment Earnings (1,344) - - - - 8205 Gain on Sale of Assets TOTAL REVENUE 1 1,166,806 1 1.289,090 1 1,438,000 1 1,322,000 1,539,500 1,539,500 1 1,619,500 1 1,619,500 314 •ss ®s® *00 *0 ssss s *I Apple Valley Notes: 315 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 63 5205 Sports Arena DESCRIPTION OF ACTIVITY The Sports Arena was built specifically to service the community indoor skating program. The facility is jointly owned and shared with School District 196. It is an excellent example of two government entities sharing resources. The arena services the Apple Valley and Eastview Hockey associations and provides leisure opportunities with public skating sessions. The facility offers an excellent Learn to Skate program which teaches 300 -400 young students per year the basics of skating. Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota communities traditionally provide indoor skating facilities for their communities. Skating is part of our heritage and is an important part of our mission. There are no non - profit or private sector ice facilities in our area. Thousands of participants can utilize the facility each week during the winter months. Events include Learn to Skate lessons, hockey practices and games, and public skating sessions. Each of these programs bring spectators and fans. Performance can be measured by the amount of hours rented by our user groups. The Sports Arena converts from ice to four indoor tennis courts during the summer months (April- September). All city sponsored tennis lessons are run through the arena. The facility is shared with School District 196 which uses it for its programs. Tennis is considered a lifetime sport which fits perfectly into our mission statement by producing adequate physical facilities and program opportunities. Private facilities do provide tennis lessons, but we do not have any indoor private tennis courts in Apple Valley. We currently share our tennis programs with the VAA. The VAA registers students and hire teaching staff and they rent the courts from the arena. MAJOR OBJECTIVES FOR 2016 Pursue staffing efficiencies to meet the changing demand of the operation. — Comprehensive Key 3 — Business Oriented Migrate into a reservation software system that will allow up -to -date information access from multiple locations within the City organization; i.e., Sports Arena, Hayes Park Arena, Parks & Recreation Administration, and Finance. — Comprehensive Key 3 — Business Oriented Adhere to the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because 316 we operated electric ice resurfacers and ice edgers. — Comprehensive Key 3 — Business Oriented, Key 5 — Safe IMPACT MEASURES / PERFORMANCE INDICATORS Adopted Adopted Adopted Projected Projected Item 2012 2013 2014 2015 2016 Hours of Ice time rented 1040 1250 1250 1250 1250 # of Skating Lesson Participants 325 329 400 400 400 Hours of Dry Floor Time rented 200 200 200 200 200 Regular Status Personnel Schedule — #hours Adopted Adopted Adopted Projected Projected Position Title 2012 2013 2014 2015 2016 Arena Manager 2080 2080 2080 2080 2080 Arena Office Supervisor 1580 1560 1450 1450 1580 Tech Specialist 1040 1040 1560 0 0 Working Foreman - - - 520 520 Pooled Park Maintenance 1040 2080 1560 1560 1560 Ice Resurfacer Driver © ® © 1700 1700 Rec Program Director /Asst © ® © 545 545 Lead Instructor ® ® 550 490 490 Instructor I , II ® ® 650 650 650 Supervisor 500 500 880 45 45 Facility Attendant - Lead ® 2,580 1,000 825 825 Facility Attendant ® ® 720 725 725 ® Note: Not budgeted by position in prior years 317 Summary Budget Department 63 Business Unit # 5205 (Arena 1) 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 125,852 135,441 137,987 161,000 161,000 161,000 161,000 Tennis Revenue (Dry Floor) 3,210 2,743 2,414 7,000 7,000 7,000 7,000 School District Share 213,785 204,393 223,285 260,000 242,200 251,000 251,000 Sales / Concession 3,966 3,822 3,443 4,300 4,300 4,300 11,300 Other 18,127 38,791 30,958 12,000 12,000 12,000 12,000 364,940 385,190 398,087 444,300 426,500 435,300 442,300 Expenditures: Salaries & Wages 264,983 248,784 237,906 263,875 272,850 279,195 286,880 Emp. Benefits 55,265 57,008 59,593 58,089 69,760 68,830 72,295 Supplies 17,037 10,961 15,311 22,500 25,250 21,000 21,000 Contractual Serv. 35,539 39,623 41,230 45,740 47,450 47,450 47,450 Utilities 66,649 67,606 63,869 74,500 74,500 74,500 74,500 Repairs & Maint. 6,693 19,507 21,672 19,000 19,500 19,500 19,500 Training /Travel /Dues 2,217 2,546 3,239 2,600 4,950 2,950 3,600 Tax /Non -Tax for Resale - - 971 - - 7,000 7,000 Capital outlay - - 10,000 65,000 - 3,500 17,500 Other Exp. 13,241 6,014 6,453 5,890 7,160 17,835 19,160 Depreciation 50,091 54,409 58,588 58,300 60,900 60,900 60,900 Total Exp 511,715 506,458 518,832 615,494 582,320 602,660 629,785 Net Income (loss) (146,775) (121,268) (120,745) (171,194) (155,820) (167,360) (187,485) 2016 CAPITAL OUTLAY Edger 7,000 (3,500 school share) 2017 CAPITAL OUTLAY LED Lighting 35,000 (17,500 school share) City of Apple Valley 318 Department Expense Summary Budget Years (2016 -2017) ARENA 1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 160,678 161,503 160,875 67,187 176,880 176,880 183,805 183,805 6111 -SALARY PART -TIME 58,949 46,333 64,520 2,282 0 0 54,870 54,870 6112 - SALARY - SEASONAL TEMP 31,671 44,696 33,000 31,277 89,405 89,405 35,000 35,000 6113 - OVERTIME - REGULAR EMPLOYEES 7,500 6,612 7,500 790 7,500 7,500 7,500 7,500 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6118 -VACATION PAY - 20,451 0 6121 - INSURANCE CASH BENEFIT 343 0 6122 - COMP REQUEST -1,129 0 6123 - SALARY -OTHER 5,077 6,955 5,410 5,410 5,705 5,705 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 263,875 237,906 272,850 101,535 279,195 279,195 286,880 286,880 6138 - MEDICARE 3,728 3,603 3,955 1,394 3,940 3,940 4,160 4,160 6139 - FICA 15,942 15,408 16,915 5,962 16,845 16,845 17,780 17,780 6141 - PENSIONS -PERA 16,299 14,126 15,435 6,097 15,055 15,055 16,195 16,195 6142 -WORKERS COMPENSATION 3,945 3,054 4,175 1,495 5,250 5,250 5,360 5,360 6143 - UNEMPLOYMENT COMPENSATION 0 0 6144 - LONG -TERM DISABILITY INSURANCE 475 295 480 179 380 380 540 540 6145 - MEDICAL INSURANCE 17,700 21,207 28,800 11,057 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 1,820 1,164 6147 - LIFE INSURANCE -BASIC 19 6 6148 - LIFE INSURANCE -SUPP /DEPEND 62 0 6125 - EMPLOYEE BENEFITS 58,089 59,593 69,760 27,354 68,830 68,830 72,295 72,295 6100 - TOTAL PERSONNEL SERVICES 321,964 297,499 342,610 128,889 348,025 348,025 359,175 359,175 6210 - OFFICE SUPPLIES 500 274 550 0 550 550 550 550 6211 - SMALL TOOLS & EQUIPMENT 1,000 1,216 1,100 103 1,100 1,100 1,100 1,100 6212 - MOTOR FUELS /OILS 500 86 500 28 500 500 500 500 6214 - CHEMICALS 5,000 0 8,100 0 5,100 5,100 5,100 5,100 6215 - EQUIPMENT -PARTS 2,500 593 4,000 28 2,750 2,750 2,750 2,750 6229 - GENERAL SUPPLIES 13,000 13,141 11,000 4,877 11,000 11,000 11,000 11,000 6205 - SUPPLIES 22,500 15,311 25,250 5,035 21,000 21,000 21,000 21,000 6231 - LEGAL SERVICES 1,816 1,636 6235 - CONSULTANT SERVICES 21 66 6237- TELEPHONE /PAGERS 3,500 3,189 4,200 1,758 4,200 4,200 4,200 4,200 6239 - PRINTING 1,440 703 1,450 0 1,450 1,450 1,450 1,450 6240 - CLEANING SERVICE /GARBAGE 40,000 32,427 41,000 0 41,000 41,000 41,000 41,000 6249 - OTHER CONTRACTUAL SERVICES 800 3,076 800 0 800 800 800 800 6230 - CONTRACTUAL SERVICES 45,740 41,230 47,450 3,459 47,450 47,450 47,450 47,450 6255 - UTILITIES - ELECTRIC 31,500 29,997 31,500 15,476 31,500 31,500 31,500 31,500 6256 - UTILITIES - NATURAL GAS 24,000 19,715 24,000 8,237 24,000 24,000 24,000 24,000 6257 - UTILITIES -PRO PANE/WATER /SEWER 19,000 14,157 19,000 3,335 19,000 19,000 19,000 19,000 6250 - UTILITIES 74,500 63,869 74,500 27,048 74,500 74,500 74,500 74,500 6265 - REPAIRS - EQUIPMENT 7,000 4,603 7,000 123 7,000 7,000 7,000 7,000 6266 - REPAIRS - BUILDING 12,000 17,069 12,500 6,507 12,500 12,500 12,500 12,500 6260 - REPAIRS AND MAINTENA 19,000 21,672 19,500 6,630 19,500 19,500 19,500 19,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 600 100 600 40 600 600 1,500 1,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 1,214 2,000 0 6277 - MILEAGE /AUTO ALLOWANCE 500 553 600 36 600 600 600 600 6278 - SUBSISTENCE ALLOWANCE 0 0 City of Apple Valley 319 Department Expense Summary Budget Years (2016 -2017) ARENA 1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6279 - EDUCATION ASSISTANCE 0 0 6280 - DUES & SUBSCRIPTIONS 500 380 550 180 550 550 300 300 6281 - UNIFORM /CLOTHING ALLOWANCE 1,000 992 1,200 102 1,200 1,200 1,200 1,200 6270 - TRNG /TRAVL /DUES /UNIF 2,600 3,239 4,950 358 2,950 2,950 3,600 3,600 6200 - TOTAL OPERATING COSTS 164,340 145,321 171,650 42,531 165,400 165,400 166,050 166,050 6310 - RENTAL EXPENSE 0 0 0 0 6311 - INSURANCE - PROPERTY /LIABILITY 2,500 2,500 3,700 1,850 14,000 14,000 14,700 14,700 6333 - GENERAL -CASH DISCOUNTS -120 -24 6351 -VISA/BANK CHARGES 500 1,122 500 365 500 500 500 500 6399 - OTHER CHARGES 2,890 2,951 2,960 1,376 3,335 3,335 3,960 3,960 6301 -OTHER EXPENDITURES 5,890 6,453 7,160 3,567 17,835 17,835 19,160 19,160 6300 - TOTAL OTHER EXPENDITURES 5,890 6,453 7,160 3,567 17,835 17,835 19,160 19,160 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 971 0 7,000 7,000 7,000 7,000 6501 - TAXABLE /NON - TAXABLE MISC RESAL 971 0 7,000 7,000 7,000 7,000 6500 - TOTAL LIQUOR EXPENDITURES 971 0 7,000 7,000 7,000 7,000 6610 - DEPRECIATION 58,300 58,588 60,900 33,217 60,900 60,900 60,900 60,900 6601 - TOTAL DEPRECIATION 58,300 58,588 60,900 33,217 60,900 60,900 60,900 60,900 6600 - TOTAL DEPRECIATION 58,300 58,588 60,900 33,217 60,900 60,900 60,900 60,900 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 65,000 10,000 0 0 3,500 3,500 17,500 17,500 6701 -TOTAL CAPITAL OUTLAY 65,000 10,000 0 0 3,500 3,500 17,500 17,500 6700 - TOTAL CAPITAL OUTLAY 65,000 10,000 0 0 3,500 3,500 17,500 17,500 615,494 518,831 582,320 208,204 602,660 602,660 629,785 629,785 320 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 160,678 160,876 160,876 168,580 176,880 176,880 183,805 183,805 6111 Salary - Parttime 58,949 64,520 64,520 68,200 - - 54,870 54,870 6112 Salary - Seasonal Temp 31,671 33,000 33,000 34,000 89,405 89,405 35,000 35,000 6113 Overtime - Regular 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 6123 Salaries - Other 5,077 6,955 6,955 7,220 5,410 5,410 5,705 5,705 6138 Medicare 3,728 3,955 3,955 4,140 3,940 3,940 4,160 4,160 6139 FICA 15,942 16,915 16,915 17,700 16,845 16,845 17,780 17,780 6141 Pension - PERA 16,299 15,435 15,435 21,415 15,055 15,055 16,195 16,195 6142 Worker's Compensation 3,945 4,175 4,175 5,485 5,250 5,250 5,360 5,360 6144 Long -term Disability Insurance 475 480 480 485 380 380 540 540 6145 Hospital & Life Insurance 17,700 28,800 28,800 30,120 27,360 1 27,360 28,260 28,260 Total 321,964 342,611 342,611 364,845 348,025 348,025 359,175 359,175 6210 OFFICE SUPPLIES 500 550 550 550 550 550 550 550 Total 500 550 550 550 550 550 550 550 6211 SMALL TOOL & EQUIPMENT Miscellaneous Equipment and Tools 1,000 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,000 1 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6212 MOTOR FUELS /OILS Propane 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6214 CHEMICALS Freon for Compressors - Refill R22 5,000 8,100 8,100 5,100 5,100 5,100 5,100 5,100 Total 5,000 8,100 8,100 5,100 5,100 5,100 5,100 5,100 6215 EQUIPMENT - PARTS Resurtacers 2,500 4,000 4,000 2,750 2,750 2,750 2,750 2,750 Compressors Total 2,500 4,000 4,000 2,750 2,750 2,750 2,750 2,750 6229 GENERAL SUPPLIES 11,000 11,000 11,000 11,000 11,000 11,000 11,000 11,000 POS System 2,000 Total 13,000 11,000 11,000 11,000 11,000 11,000 11,000 11,000 6237 TELEPHONE Phone 3,500 4,200 4,200 4,200 4,200 4,200 4,200 4,200 Total 3,500 4,200 4,200 4,200 4,200 4,200 4,200 4,200 6239 PRINTING /PUBLISHING Ticket Printing, News Ads 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Copier annual maintenance fee 240 250 250 250 250 250 250 250 Total 1,440 1,450 1,450 1,450 1,450 1,450 1,450 1,450 6240 C. SERVICE /GARBAGE REMOVAL Janitor - Furnished by School Dist 40,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 Total 40,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 6249 OTHER CONTRACTUAL SERVICES Misc Contractual 500 500 500 500 500 500 500 500 ASCAP 300 300 300 300 300 300 300 300 Total 800 800 800 800 800 800 800 800 6255 UTILITIES - ELECTRIC Electric 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 Total 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 6256 UTILITIES - NATURAL GAS Natural Gas 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 Total 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 6257 UTILITIES - OTHER Water and Sewer 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 Total 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 6265 REPAIRS - EQUIPMENT Misc Repairs 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Total 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 6266 REPAIRS - BUILDINGS Misc Repairs 12,000 12,500 12,500 12,500 12,500 12,500 12,500 12,500 Total 12,000 12,500 12,500 12,500 12,500 12,500 12,500 12,500 6275 SCHOOL/CONF /EXP - LOCAL MN Ice Arena Managers Conf- Manage 600 600 600 600 600 600 750 750 MN Ice Arena Managers Conf- Foreman 750 750 Total 600 600 600 600 600 600 1,500 1,500 6276 SCHOOL/CONF /EXP - OTHER National Conference 2,000 2,000 Total - 2,000 2,000 321 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE Misc Mileage 500 600 600 600 600 600 600 600 Total 500 600 600 600 600 600 600 600 6279 EDUCATION ASSISTANCE Tuition Rembusement Total - - - - - - - - 6280 DUES & SUBSCRIPTIONS ISIA & Managers Assoc. 500 550 550 550 550 550 300 300 Total 500 550 550 550 550 550 300 300 6281 UNIFORM /CLOTHING ALLOWANCE Employee ID Jackets, etc. 1,000 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 1,000 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6310 RENTAL EXPENSE Copier (City owned in 2013) Total 6311 INSURANCE General Liability 2,500 3,700 3,700 4,900 14,000 14,000 14,700 14,700 Total 2,500 3,700 3,700 4,900 14,000 14,000 14,700 14,700 6351 VISAIBANK CHARGES 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6399 OTHER CHARGES LOGIS 2,890 2,960 2,960 3,060 3,335 3,335 3,960 3,960 Total 2,890 2,960 2,960 3,060 3,335 3,335 3,960 3,960 6540 TAXABLE MISC FOR RESALE Concessions 7,000 7,000 7,000 7,000 Total - - - - 7,000 7,000 7,000 7,000 6610 DEPRECIATION 58,300 60,900 60,900 60,900 60,900 60,900 60,900 60,900 Total 58,300 60,900 60,900 60,900 60,900 60,900 60,900 60,900 6735 CAPITAL OUTLAY - OTHER IMPROV Replace Cooling Tower completed in 2014 Less: School District Share Total - 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Ice Resurfacer 130,000 Less: School District Share (65,000) (3,500) (3,500) (17,500) (17,500) Edger 7,000 7,000 LED Lighting 35,000 35,000 Total 65,000 - - - 3,500 3,500 17,500 17,500 Total Net of Personnel 293,530 239,710 239,710 234,760 254,635 254,635 270,610 270,610 TOTAL EXPENSES $ 615,494 $ 582,321 $ 582,321 $ 599,605 $ 602,660 $ 602,660 $ 629,785 $ 629,785 322 •ss ®s® *00 *0 ssss s *I Apple Valley Notes: 323 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Hayes Park Arena DESCRIPTION OF ACTIVITY The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey associations which together have over 500 registered participants. The hockey association sponsors several tournaments and hosts playoff games which bring in teams from all over the state. Not only does this benefit the arena but also local merchants in the area. During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for soccer and lacrosse practices and games. The facility is in high demand early in the season prior to the outdoor fields being ready for use. We have several adult soccer teams that utilize the arena. The dry floor rental provides an important revenue source for the facility. MAJOR OBJECTIVES FOR 2016 Continue to establish a robust summer ice schedule for the Hayes Park Arena. The season will start in June and the goal will be to sell at least 40 ice hours a week in order to make budget projections. — Comprehensive Key 3 — Business Oriented, Key 6 — Play and Preserve, and Key 7 — Healthy and Active Migrate into a reservation software system that will allow up -to -date information access from multiple locations within the City organization; i.e., Sports Arena, Hayes Park Arena, Parks & Recreation Administration, and Finance. — Comprehensive Key 3 — Business Oriented Recruit, reassign and train new staff to fill the summer ice hours. — Comprehensive Key 3 — Business Oriented, Key 6 — Play and Preserve, and Key 7 — Healthy and Active Adhere to the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because we operated electric ice resurfacers and ice edgers. — Comprehensive Key 3 — Business Oriented, Key 5 — Safe 324 IMPACT MEASURES / PERFORMANCE INDICATORS Adopted Adopted Projected Projected Projected Item 2013 2014 2015 2016 2017 Hours Ice Time Rented 1200 1200 1220 1220 1400 Hours Dry Floor Time Rented 325 325 300 300 300 Personnel Schedule — #hours Adopted Adopted Adopted Projected Projected Position Title 2012 2013 2014 2015 2016 Working Foreman 1040 1040 - 1560 1560 Tech Specialist - - 1,040 - - Pooled Park Maintenance © ® 520 520 520 Rec Facility Attendant /Asst © ® © 520 520 Ice Resurfacer Driver ® ® ® 3000 3000 Facility Attendant -Lead © ® 1440 0 0 Arena Bldg Supervisor © ® 500 0 0 Facility Supervisor © ® 1,000 0 0 ® Note: Not budgeted by position in prior years 325 Summary Budget Department 64 Business Unit # 5260 Hayes Arena II 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 246,940 220,037 292,606 290,000 290,000 290,000 299,000 Dry Floor /Turf Revenue 32,372 28,948 41,152 26,000 26,000 26,000 26,000 Sales /Concession 3,543 1,590 1,474 2,000 2,000 9,000 9,000 Other - 8,090 13,032 2,000 2,000 2,000 2,000 282,855 258,665 348,264 320,000 320,000 327,000 336,000 Expenditures: Salaries & Wages 55,451 53,270 82,034 92,111 75,725 59,400 58,995 Emp. Benefits 8,369 8,775 10,326 14,706 24,200 6,605 7,100 Supplies 8,018 9,095 15,453 15,850 17,050 13,050 13,050 Contractual Serv. 4,582 4,933 4,670 5,200 5,800 5,900 5,900 Utilities 54,473 59,528 84,877 60,500 81,000 81,000 81,000 Repairs & Maint. 13,881 3,950 29,606 15,000 21,000 21,000 21,000 Training /Travel /Dues - 282 - - 1,000 1,000 1,000 Other Exp. 9,214 9,132 10,539 9,300 11,500 12,100 12,675 Items for Resale 223 621 - - - 7,000 7,000 Depreciation 87,125 90,311 90,392 90,200 91,200 91,200 91,200 Bond Principal 115,000 Capital Outlay 17,500 25,000 72,000 Debt Service - Interest 14,815 10,158 5,060 5,250 - - - Total Exp 256,151 250,055 332,957 423,117 345,975 323,255 370,920 Operating Income(loss) 26,704 8,610 15,307 (103,117) (25,975) 3,745 (34,920) Other Income (Expense): Property Tax Levy 120,000 121,000 121,000 121,000 121,000 121,000 121, 000 Net Income (Loss) 146,704 129,610 136,307 17,883 95,025 124,745 86,080 2016 CAPITAL OUTLAY Ice Resurfacer Battery Replacement 10,000 Compressor 15,000 25,000 2017 CAPITAL OUTLAY Compressor 15,000 ManLift 12,000 27,000 City of Apple Valley 326 Department Expense Summary Budget Years (2016 -2017) ARENA II 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 41,818 34,971 29,950 815 14,365 14,365 14,360 14,360 6111 -SALARY PART -TIME 34,790 41,210 30,340 6,175 29,335 29,335 29,335 29,335 6112 - SALARY - SEASONAL TEMP 12,030 5,852 13,000 13,992 14,000 14,000 14,000 14,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 1,700 0 1,700 0 1,700 1,700 1,300 1,300 6123 - SALARY -OTHER 1,773 0 735 0 0 0 6105 - SALARIES AND WAGES 92,111 82,034 75,725 20,982 59,400 59,400 58,995 58,995 6138 - MEDICARE 1,336 1,189 1,100 302 840 840 855 855 6139 - FICA 5,711 5,156 4,695 1,293 3,575 3,575 3,660 3,660 6141 - PENSIONS -PERA 5,788 3,131 2,430 1,429 1,075 1,075 1,175 1,175 6142 - WORKERS COMPENSATION 1,871 708 1,575 419 1,115 1,115 1,410 1,410 6144 - LONG -TERM DISABILITY INSURANCE 0 0 6145 - MEDICAL INSURANCE 0 142 14,400 0 6125 - EMPLOYEE BENEFITS 14,706 10,326 24,200 3,443 6,605 6,605 7,100 7,100 6100 - TOTAL PERSONNEL SERVICES 106,817 92,360 99,925 24,424 66,005 66,005 66,095 66,095 6210 - OFFICE SUPPLIES 0 137 0 0 6211 - SMALL TOOLS & EQUIPMENT 2,000 1,526 2,250 155 2,250 2,250 2,250 2,250 6212 - MOTOR FUELS /OILS 100 17 100 0 100 100 100 100 6214 - CHEMICALS 1,000 5,372 1,100 0 1,100 1,100 1,100 1,100 6215 - EQUIPMENT -PARTS 1,500 399 1,500 429 1,500 1,500 1,500 1,500 6216 - VEHICLES- TIRES /BATTERIES 0 0 6229 - GENERAL SUPPLIES 11,250 8,002 12,100 4,937 8,100 8,100 8,100 8,100 6205 - SUPPLIES 15,850 15,453 17,050 5,521 13,050 13,050 13,050 13,050 6237 - TELEPHONE /PAGERS 2,800 1,938 2,800 1,152 2,800 2,800 2,800 2,800 6239 - PRINTING 400 353 500 0 600 600 600 600 6240 - CLEANING SERVICE /GARBAGE 1,500 1,877 2,000 965 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 500 502 500 550 500 500 500 500 6230 - CONTRACTUAL SERVICES 5,200 4,670 5,800 2,667 5,900 5,900 5,900 5,900 6255 - UTILITIES - ELECTRIC 36,000 54,457 46,000 15,639 46,000 46,000 46,000 46,000 6256 - UTILITIES - NATURAL GAS 22,000 28,136 32,000 7,226 32,000 32,000 32,000 32,000 6257 - UTILITIES- PROPANE/WATER/SEWER 2,500 2,284 3,000 1,344 3,000 3,000 3,000 3,000 6250 - UTILITIES 60,500 84,877 81,000 24,209 81,000 81,000 81,000 81,000 6265 - REPAIRS - EQUIPMENT 4,000 2,075 5,000 5,718 5,000 5,000 5,000 5,000 6266 - REPAIRS - BUILDING 11,000 27,531 16,000 9,535 16,000 16,000 16,000 16,000 6260 - REPAIRS AND MAINTENA 15,000 29,606 21,000 15,254 21,000 21,000 21,000 21,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 300 0 300 300 300 300 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 6277 - MILEAGE /AUTO ALLOWANCE 0 100 100 100 100 100 6278 - SUBSISTENCE ALLOWANCE 0 0 6280 - DUES & SUBSCRIPTIONS 0 0 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 0 0 600 0 600 600 600 600 6270 - TRNG/TRAVL /DUES /UNIF 0 0 1,000 0 1,000 1,000 1,000 1,000 6200 - TOTAL OPERATING COSTS 96,550 134,606 125,850 47,650 121,950 121,950 121,950 121,950 6310 - RENTAL EXPENSE 0 1,165 600 0 600 600 600 600 6311 - INSURANCE - PROPERTY /LIABILITY 9,300 9,300 10,900 5,450 11,500 11,500 12,075 12,075 6330 - SALES /USE TAX 160 0 6333 - GENERAL -CASH DISCOUNTS -87 -4 City of Apple Valley 327 Department Expense Summary Budget Years (2016 -2017) ARENA II 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 9,300 10,539 11,500 5,446 12,100 12,100 12,675 12,675 6300 - TOTAL OTHER EXPENDITURES 9,300 10,539 11,500 5,446 12,100 12,100 12,675 12,675 6540 - TAXABLE MISC FOR RESALE 0 0 7,000 7,000 7,000 7,000 6501 - TAXABLE /NON - TAXABLE MISC RESAL 0 0 7,000 7,000 7,000 7,000 6500 - TOTAL LIQUOR EXPENDITURES 0 0 7,000 7,000 7,000 7,000 6610 - DEPRECIATION 90,200 90,392 91,200 44,927 91,200 91,200 91,200 91,200 6601 -TOTAL DEPRECIATION 90,200 90,392 91,200 44,927 91,200 91,200 91,200 91,200 6600 - TOTAL DEPRECIATION 90,200 90,392 91,200 44,927 91,200 91,200 91,200 91,200 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 17,500 -560 25,000 25,000 72,000 72,000 6701 -TOTAL CAPITAL OUTLAY 0 0 17,500 -560 25,000 25,000 72,000 72,000 6700 - TOTAL CAPITAL OUTLAY 0 0 17,500 -560 25,000 25,000 72,000 72,000 6910 - BOND PRINCIPAL 115,000 0 0 0 6901 - TOTAL DEBT SERVICE 115,000 0 0 0 6900 - TOTAL DEBT SERVICE 115,000 0 0 0 7015 - DEBT SERVICE - INTEREST 5,250 5,060 0 0 7001 -TOTAL INTEREST AND FISCAL FEES 5,250 5,060 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 5,250 5,060 0 0 423,117 332,957 345,975 121,886 323,255 323,255 370,920 370,920 328 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II -5260 COMPANY: ARENA 5200 JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 41,818 29,950 29,950 30,700 14,365 14,365 14,360 14,360 6111 Salary- Parttime 34,790 30,340 30,340 37,625 29,335 29,335 29,335 29,335 6112 Salary- Seasonal Temp 12,030 13,000 13,000 14,000 14,000 14,000 14,000 14,000 6114 Overtime - Temp 1,700 1,700 1,700 1,700 1,700 1,700 1,300 1,300 6123 Salaries - Other 1,773 735 735 1,500 - - - - 6138 Medicare 1,336 1,100 1,100 1,240 840 840 855 855 6139 FICA 5,711 4,695 4,695 5,300 3,575 3,575 3,660 3,660 6141 Pension - PERA 5,788 2,430 2,430 6,415 1,075 1,075 1,175 1,175 6142 Workers Compensation 1,871 1,575 1,575 2,415 1,115 1,115 1,410 1,410 6144 Long -term Disability Insurance - 6145 Hospital & Life Insurance - 14,400 14,400 Total 106,817 99,925 99,925 100,895 66,005 66,005 66,095 66,095 6211 SMALL TOOL & EQUIPMENT 2,000 2,250 2,250 2,250 2,250 2,250 2,250 2,250 Total 2,000 2,250 2,250 2,250 2,250 2,250 2,250 2,250 6212 MOTOR FUELS /OILS Propane 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6214 CHEMICALS Freon for Compressors 1,000 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,000 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6215 EQUIPMENT - PARTS Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6229 GENERAL SUPPLIES 8,000 8,100 8,100 8,100 8,100 8,100 8,100 8,100 POS System 2,250 Computer 1,000 Rink gates /resurfacer entrance doors 4000 4000 Total 11,250 12,100 12,100 8,100 8,100 8,100 8,100 8,100 6237 TELEPHONE Phone 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 Total 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 6239 PRINTING /PUBLISHING Ticket Printing, News Ads 400 500 500 600 600 600 600 600 Total 400 500 500 600 600 600 600 600 6240 C. SERVICE /GARBAGE REMOVAL 1,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 1,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES Miscellaneous 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6255 UTILITIES - ELECTRIC 36,000 46000 46000 46,000 46,000 46,000 46,000 46,000 Total 36,000 46,000 46,000 46,000 46,000 46,000 46,000 46,000 6256 UTILITIES - NATURAL GAS 22,000 32000 32000 32,000 32,000 32,000 32,000 32,000 Total 22,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 6257 UTILITIES - OTHER Water and Sewer 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6265 REPAIRS - EQUIPMENT 4,000 5,000 5,718 5,000 5,000 5,000 5,000 5,000 Total 4,000 5,000 5,718 5,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDINGS 11,000 16000 15282 16,000 16,000 16,000 16,000 16,000 Total 11,000 16,000 15,282 16,000 16,000 16,000 16,000 16,000 6275 SCHOOL/CONF /EXP - LOCAL MN Ice Arena Managers Conf 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 329 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II -5260 COMPANY: ARENA 5200 JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS ISIA, ASCAP & Managers Assoc. Total 6281 UNIFORM /CLOTHING ALLOWANCE Employee ID Jackets, etc. 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6310 RENTAL EXPENSE Various Equipment 600 600 600 600 600 600 600 Total - 600 600 600 600 600 600 600 6311 INSURANCE General Liability 9,300 10,900 10,900 11,500 11,500 11,500 12,075 12,075 Total 9,300 10,900 10,900 11,500 11,500 11,500 12,075 12,075 6323 INTEREST EXPENSES 5,250 - - - - - Total 5,250 - - - - 6540 TAXABLE MISC FOR RESALE Concessions 7,000 7,000 7,000 7,000 Total - - - - 7,000 7,000 7,000 7,000 6610 DEPRECIATION 90,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200 Total 90,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Auto Floor Scrubber Replace Fire Alarm System Scoreboard Arena Floor Scrubber 7,500 7,500 Skate Sharpener 10,000 10,000 Ice Resurfacer Battery Replacement 10,000 10,000 Analog Surveillance Camera Conversion 10,000 - Compressor 15,000 15,000 15,000 15,000 Arena LED Lighting 35,000 35,000 Arena ManLift 12,000 12,000 Total - 17,500 17,500 25,000 25,000 72,000 62,000 6910 BOND PRINCIPAL (2014 is final payment) 115,000 - - - - Total 115,000 - - - - - - - Total Net of Personnel 316,300 246,050 246,050 225,250 257,250 257,250 304,825 294,825 TOTAL EXPENSES $ 423,117 $ 345,975 $ 345,975 $ 326,145 $ 323,255 $ 323,255 $ 370,920 $ 360,920 330 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT: ARENA REVENUES COMPANY: ARENA 5200 JDE 2012 2013 2014 2015 2016 2016 2017 2017 2017 ACCT DESCRIPTION ACTUAL ACTUAL Actual COUNCIL DEPT ADMIN DEPT ADMIN COUNCIL ADOPTED PROP RECOMMENE PROP RECOMMEND ADOPTED ARENAI 4810 Public Skating 2,712 2,320 3,178 5,000 5,000 5,000 5,000 5,000 4811 Skate Sharpening 534 420 656 1,000 1,000 1,000 1,000 1,000 4812/4821 Ice Rental 91,768 117,371 102,911 130,000 130,000 130,000 130,000 130,000 4813 Skate Instructions 31,372 15,750 31,898 26,000 26,000 26,000 26,000 26,000 4814 Conc & Commissions 2,510 2,217 1,515 2,000 2,000 9,000 9,000 9,000 4815 Skate Rental 454 309 881 800 800 800 800 800 4816 Mdse Sales 468 876 391 500 500 500 500 500 4817 Tennis Rentals 854 2,170 2,414 5,000 5,000 5,000 5,000 5,000 4818 Tennis Instructions 2,356 573 - 2,000 2,000 2,000 2,000 2,000 4899 Other 18,127 38,791 9,802 12,000 12,000 12,000 12,000 12,000 4358 Vending Commissions - - 156 5340 Refunds and Reimbursements - - 21,000 4820 School Share of Exp 213,785 204,393 223,285 267,100 1 251,000 251,000 251,000 1 251,000 Total 364,940 385,190 398,087 451,400 435,300 442,300 442,300 442,300 ARENAII 4810 Public Skating 583 939 - 4811 Skate Sharpening 308 326 382 500 500 500 500 500 4812 Ice Rental 246,282 218,503 292,606 290,000 290,000 290,000 290,000 299,000 4813 Skate Instructions 75 595 - 4814 Conc & Commissions 2,248 564 391 1,000 1,000 8,000 8,000 8,000 4815 Skate Rental 379 170 19 4816 Mdse Sales 608 530 682 500 500 500 500 500 4817 Dry Floor Rentals 32,372 28,948 41,152 26,000 26,000 26,000 26,000 26,000 4819 Advertising Rev 4358 Vending Commissions - - 81 5340 Refunds and Reimbursements 11,000 4899 Other 8,090 1,951 2,000 2,000 2,000 2,000 2,000 Total 282,855 258,665 348,264 320,000 320,000 327,000 327,000 336,000 REVENUE RECAP Ice Revenue 372,792 355,478 430,593 451,000 451,000 451,000 451,000 460,000 School Share of Exp 213,785 204,393 223,285 267,100 251,000 251,000 251,000 251,000 Tennis Revenue 3,210 2,743 2,414 7,000 7,000 7,000 7,000 7,000 Soccer Revenue 32,372 28,948 41,152 26,000 26,000 26,000 26,000 26,000 Merch Sales & Concessions 7,509 5,412 4,917 6,300 6,300 20,300 20,300 20,300 Skate Park Revenue - - - - - - - - Other 18,127 46,881 43,990 14,000 14,000 14,000 14,000 14,000 Vending Commissions Total Operating Revenue 647,795 643,855 746,351 771,400 755,300 769,300 769,300 778,300 REVENUE RECAP (by Arena - 1) Ice Revenue 125,852 135,441 137,987 161,000 161,000 161,000 161,000 161,000 School Share of Exp 213,785 204,393 223,285 267,100 251,000 251,000 251,000 251,000 Tennis Revenue 3,210 2,743 2,414 7,000 7,000 7,000 7,000 7,000 Soccer Revenue Merch Sales & Concessions 3,966 3,822 3,443 4,300 4,300 11,300 11,300 11,300 Skate Park Revenue Other 18,127 38,791 30,958 12,000 12,000 12,000 12,000 12,000 Total Operating Revenue 364,940 385,190 398,087 451,400 435,300 442,300 442,300 442,300 REVENUE RECAP (by Arena -11) Ice Revenue 246,940 220,037 292,606 290,000 290,000 290,000 290,000 299,000 School Share of Exp - - - - - - - - Tennis Revenue - - - - - - - - Soccer Revenue 32,372 28,948 41,152 26,000 26,000 26,000 26,000 26,000 Merch Sales & Concessions 3,543 1,590 1,474 2,000 2,000 9,000 9,000 9,000 Skate Park Revenue - - - - - - - - Other - 8,090 13,032 2,000 2,000 2,000 2,000 2,000 Total Operating Revenue 282,855 1 258,665 348,264 320,000 320,000 327,000 327,000 336,000 331 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 65 5305 WATER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Public Works Water Utility Division is responsible for providing residents and businesses in the City with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and pumped to a central water treatment plant. The water plant has a capacity to treat 24 million gallons per day. Treated water is then pumped into the water distribution system consisting of 247 miles of water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily consumption is 6.8 million gallons. SERVICE CATEGORIES The Water Utility Division produces and delivers potable water to 50,000 customers within the City of Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water Act, administered locally by the Minnesota Department of Health. The following services are provided within this division. 1. Water Supply and Distribution Services • Supply an average of 2.5 billion gallons of potable water to residents and businesses within Apple Valley • Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien aquifers • Perform maintenance and flushing of 2,169 public water hydrants and 285 private water hydrants to preserve water quality and provide water for fire protection throughout the community • Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface coatings • Perform leak detection, repair damaged valves and repair water main breaks that occur on the distribution system • Provide for water meter reading and maintenance of 15,000 water meters 2. Water Treatment Plant Services • Operate and maintain the City's water treatment plant to remove elevated levels of iron and manganese, minerals naturally occurring in groundwater • Provide central system of chlorinating /disinfecting the water supply system to maintain public health standards • Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with State requirements 332 3. Water System Testing and Security Services • Monitor water system for disinfection by performing sampling and testing for total coliform bacteria and chlorine residual at 50 sites throughout the community on a monthly basis in compliance with Department of Health requirements. • Perform testing, through the Department of Health, to monitor potential contaminants in compliance with Federal Primary Drinking Water Standards. • Provide frequent site inspections and continuously monitor operations and security of the water supply system through the SCADA computer and facility security systems MAJOR OBJECTIVES FOR 2016 The capacity of the City's water supply system has significant influence on the City's capacity for future economic development. The budget and capital improvement program supports continued rehabilitation of the water infrastructure system, including the recommissioning of Well 16 and a water meter replacement program. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 2.35 Number of Gallons Supplied 2.46 2.30 2.09 2.3 (in billions of gallons)* Water Main Leaks /Breaks 10 16 11 12 12 MDH Water Quality Tests 0 0 0 0 0 Failing to Meet Standards ** * Annual water demand is highly dependent of precipitation and weather conditions for a given year * *Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards 333 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Superintendent 1 1 1 1 Utilities Assistant 1 1 1 1 Accounting Technician 1 1 1 1 Utilities Accountant 1 1 1 1 Utilities Foreman 1 1 2 2 Technical Specialist 2 2 1 1 Maintenance II 4 4 4 4 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal 2.5 2.5 2.5 2.5 Debt Schedule: CITY OF APPLE VALLEY WATER UTILITY Debt Service Requirements GO Bonds of 2002 GO Rev. Bonds 2014 Total Year Principal Interest Principal Interest Principal Interest 2004 125,000 32,018 125,000 32,018 2005 110,000 29,643 110,000 29,643 2006 115,000 27,168 115,000 27,168 2007 90,000 24,063 90,000 24,063 2008 95,000 21,363 95,000 21,363 2009 170,000 18,275 170,000 18,275 2010 105,000 12,495 105,000 12,495 2011 120,000 8,820 120,000 8,820 2012 120,000 4,500 120,000 4,500 2013 - - - - - - 2014 320,000 129,223 320,000 129,223 2015 365,000 215,125 365,000 215,125 2016 370,000 207,825 370,000 207,825 2017 380,000 200,425 380,000 200,425 2018 385,000 192,825 385,000 192,825 2019 395,000 185,125 395,000 185,125 2020 400,000 177,225 400,000 177,225 2021 410,000 169,225 410,000 169,225 2022 420,000 161,025 420,000 161,025 2023 425,000 151,575 425,000 151,575 2024 440,000 142,013 440,000 142,013 2025 450,000 131,013 450,000 131,013 334 Summary Budget Department Water Operation 2013 2013 2014 2014 2015 2016 2017 Actual Adopted Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 4,141,293 4,372,000 4,041,492 4,495,000 4,675,000 4,815,000 4,958,100 Investment Earnings (85,668) 106,000 97,680 110,000 105,000 105,000 105,000 Shared Rev w /Sewer 43,413 75,000 50,715 75,000 75,000 75,000 75,000 Assessment 79,808 - 90,895 - - - Transfers in - - Other Revenue 44,823 - 37,528 Total 4,223,669 4,553,000 4,318,310 4,680,000 4,855,000 4,995,000 5,138,100 Expenditures: Salaries & Wages 666,237 667,004 676,138 680,992 690,150 711,425 826,505 Emp. Benefits 232,413 243,429 241,570 235,623 255,735 266,865 274,090 Supplies 191,593 183,365 244,500 199,600 200,215 214,688 194,637 Contractual Serv. 170,376 170,925 268,380 172,110 203,660 239,806 250,213 Utilities 339,514 383,200 331,643 385,205 387,610 406,215 416,720 Repairs & Maint. 310,444 194,155 313,184 212,160 217,610 223,365 219,455 Training /Travel /Dues 13,137 14,005 10,356 13,935 14,760 17,715 17,200 Other Exp. 262,412 202,425 314,376 203,010 215,540 236,025 244,285 Tax /Non -Tax Resale 26,509 23,000 (4,814) 10,000 10,000 20,000 20,000 Depreciation 1,058,694 960,000 1,070,268 1,098,000 1,104,000 1,104,000 1,131,600 VISA/ MC charges 20,757 10,000 24,234 10,000 21,000 15,000 17,500 Debt Service - Interest - 100,000 133,345 427,800 414,650 215,125 207,825 Transfers / admin fee G/F 485,000 485,000 485,000 485,000 504,250 529,000 542,320 Transfers to other funds - 603,000 603,000 1,371,000 1,371,000 681,000 Cap. outlay - Non capitalized 1,518 - 13,045 - - - - Total Exp 3,778,604 4,239,508 4,121,225 4,736,435 5,610,180 5,570,229 5,043,350 Net Income 445,065 313,492 197,085 (56,435) (755,180) (575,229) 94,750 Net change in cash add: Depreciation 1,058,694 960,000 1,070,268 1,098,000 1,104,000 1,104,000 1,131,600 Debt Service - Principal - (150,000) (320,000) (333,200) (346,350) (365,000) (370,000) Capital Outlay (7,877,324) (9,347,400) (7,796,825) (10,802,300) (907,800) (1,949,000) (2,304,000) Bonds Issued - 8,830,000 8,854,383 Contractual Service Capitalized (195,000) (6,373,565) (8,418,908) 1,980,528 (1,239,552) (905,330) (1,785,229) (1,447,650) Capital Outlay: Well 16 Recommission- Pump & Controls $200,000 Valve Replacement 30,000 Palomino Tower Gate /Curb 20,000 Well 8 Phone to Fiber Upgrade 25,000 Gate Valve replacement 25,000 Water Treatment Plant Storage Rack 4,000 2016 Street & Utility Reconstruction 1,371,000 Wells 5,10 & 14 Rehab 131,000 WTP LZP2 Rehab 14,000 Water Meter Replacement Program 1,500,000 3,566,000 335 2017 Capital Outlay: New Pickup 35,000 Wells 8 & 12 Rehab 130,000 LZP3 Rehab 14,000 2017 Street & utility Project 681,000 Gate Valve replacement 25,000 Water Storage Res. Rehab — Valleywood 600,000 Water Meter replacement Program 1,500,000 2,985,000 City of Apple Valley 336 Department Expense Summary Budget Years (2016 -2017) WATER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 605,796 615,446 611,845 331,942 628,440 628,440 658,135 743,135 6112 - SALARY - SEASONAL TEMP 14,280 14,314 14,280 9,950 15,000 15,000 15,000 15,000 6113 - OVERTIME - REGULAR EMPLOYEES 48,800 77,757 48,800 35,063 50,300 50,300 52,000 52,000 6118 -VACATION PAY 8,667 0 6121 - INSURANCE CASH BENEFIT 3,964 2,370 6122 - COMP REQUEST - 44,011 - 17,220 6123 - SALARY -OTHER 12,116 0 15,225 0 17,685 17,685 16,370 16,370 6105 - SALARIES AND WAGES 680,992 676,138 690,150 362,106 711,425 711,425 741,505 826,505 6138 - MEDICARE 9,874 9,520 10,010 5,113 10,315 10,315 10,750 10,750 6139 - FICA 42,221 40,707 42,780 21,860 44,115 44,115 45,975 45,975 6141 - PENSIONS -PERA 48,337 47,158 50,690 26,234 52,230 52,230 54,490 54,490 6142 - WORKERS COMPENSATION 16,399 17,327 20,795 10,786 22,450 22,450 25,695 25,695 6143 - UNEMPLOYMENT COMPENSATION 0 583 6144 - LONG -TERM DISABILITY INSURANCE 1,792 1,685 1,860 861 1,915 1,915 2,000 2,000 6145 - MEDICAL INSURANCE 117,000 109,198 129,600 51,809 135,840 135,840 135,180 135,180 6146 - DENTAL INSURANCE 9,919 5,239 6147 - LIFE INSURANCE -BASIC 112 29 6148 - LIFE INSURANCE -SUPP /DEPEND 5,944 3,003 6125 - EMPLOYEE BENEFITS 235,623 241,570 255,735 125,517 266,865 266,865 274,090 274,090 6100 - TOTAL PERSONNEL SERVICES 916,615 917,708 945,885 487,624 978,290 978,290 1,015,595 1,100,595 6210 - OFFICE SUPPLIES 800 353 750 940 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 16,420 32,775 17,730 2,512 33,690 33,690 11,255 11,255 6212 - MOTOR FUELS /OILS 34,010 23,209 35,035 7,466 33,773 33,773 34,617 34,617 6214 - CHEMICALS 62,900 39,065 60,500 22,653 57,100 57,100 57,500 57,500 6215 - EQUIPMENT -PARTS 62,225 123,637 64,600 37,131 67,340 67,340 67,905 67,905 6216 - VEHICLES- TIRES /BATTERIES 2,250 3,325 2,475 502 2,515 2,515 2,610 2,610 6229 - GENERAL SUPPLIES 20,995 22,137 19,125 17,048 19,520 19,520 20,000 20,000 6205 - SUPPLIES 199,600 244,500 200,215 88,252 214,688 214,688 194,637 194,637 6231 - LEGAL SERVICES 0 0 6234 - CITY ENGINEER CONSULTANT SERV 0 0 6235 - CONSULTANT SERVICES 48,275 132,556 70,025 152,821 81,790 81,790 93,860 93,860 6237 - TELEPHONE /PAGERS 23,810 20,040 24,315 8,065 24,820 24,820 25,445 25,445 6238 - POSTAGE /UPS /FEDEX 18,250 29,832 18,760 9,740 19,150 19,150 19,615 19,615 6239 - PRINTING 10,415 8,105 17,090 2,095 15,375 15,375 15,830 15,830 6240 - CLEANING SERVICE /GARBAGE 1,800 0 1,000 20 13,000 13,000 13,000 13,000 6249 - OTHER CONTRACTUAL SERVICES 69,560 77,848 72,470 16,549 85,671 85,671 82,463 82,463 6230 - CONTRACTUAL SERVICES 172,110 268,380 203,660 189,289 239,806 239,806 250,213 250,213 6255 - UTILITIES - ELECTRIC 360,000 316,363 369,000 97,102 378,000 378,000 388,000 388,000 6256 - UTILITIES - NATURAL GAS 25,000 15,221 18,400 12,334 28,000 28,000 28,500 28,500 6257 - UTILITIES -PRO PANE/WATER /SEWER 205 59 210 66 215 215 220 220 6250 - UTILITIES 385,205 331,643 387,610 109,502 406,215 406,215 416,720 416,720 6265 - REPAIRS - EQUIPMENT 91,060 156,251 97,900 66,969 105,565 105,565 98,615 98,615 6266 - REPAIRS - BUILDING 24,500 8,142 21,100 2,747 19,700 19,700 20,300 20,300 6269 - REPAIRS -OTHER 96,600 148,791 98,610 67,836 98,100 98,100 100,540 100,540 6260 - REPAIRS AND MAINTENA 212,160 313,184 217,610 137,552 223,365 223,365 219,455 219,455 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,500 3,026 4,000 1,630 4,000 4,000 2,650 2,650 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,800 733 2,855 1,459 2,910 2,910 2,950 2,950 6277 - MILEAGE /AUTO ALLOWANCE 2,275 1,929 2,290 917 2,305 2,305 2,310 2,310 City of Apple Valley 337 Department Expense Summary Budget Years (2016 -2017) WATER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6278 - SUBSISTENCE ALLOWANCE 615 150 630 450 645 645 660 660 6280 - DUES & SUBSCRIPTIONS 1,095 743 1,235 653 4,030 4,030 4,055 4,055 6281 - UNIFORM /CLOTHING ALLOWANCE 3,650 3,776 3,750 2,274 3,825 3,825 4,575 4,575 6270 - TRNG /TRAVL /DUES /UNIF 13,935 10,356 14,760 7,383 17,715 17,715 17,200 17,200 6200 - TOTAL OPERATING COSTS 983,010 1,168,063 1,023,855 531,980 1,101,789 1,101,789 1,098,225 1,098,225 6310 - RENTAL EXPENSE 2,900 1,428 2,570 1,003 1,890 1,890 1,900 1,900 6311 - INSURANCE- PROPERTY /LIABILITY 75,000 75,000 89,000 44,500 104,000 104,000 109,200 109,200 6330 - SALES /USE TAX 36 0 6333 - GENERAL -CASH DISCOUNTS -249 -113 6349 - LATE FEES /FINANCE CHARGES 0 0 6351 - VISA/BANKCHARGES 10,000 24,234 21,000 13,324 15,000 15,000 17,500 17,500 6399 - OTHER CHARGES 610,110 192,245 123,970 58,540 130,135 130,135 133,185 133,185 6301 -OTHER EXPENDITURES 698,010 292,694 236,540 117,253 251,025 251,025 261,785 261,785 6300 - TOTAL OTHER EXPENDITURES 698,010 292,694 236,540 117,253 251,025 251,025 261,785 261,785 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 10,000 -4,814 10,000 14,504 20,000 20,000 20,000 20,000 6545 - NON - TAXABLE MISC FOR RESALE 0 0 0 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 10,000 -4,814 10,000 14,504 20,000 20,000 20,000 20,000 6500 - TOTAL LIQUOR EXPENDITURES 10,000 -4,814 10,000 14,504 20,000 20,000 20,000 20,000 6610 - DEPRECIATION 1,098,000 1,070,268 1,104,000 0 1,104,000 1,104,000 1,131,600 1,131,600 6601 - TOTAL DEPRECIATION 1,098,000 1,070,268 1,104,000 0 1,104,000 1,104,000 1,131,600 1,131,600 6600 - TOTAL DEPRECIATION 1,098,000 1,070,268 1,104,000 0 1,104,000 1,104,000 1,131,600 1,131,600 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 35,000 0 35,000 35,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 802,300 13,045 872,800 407,279 3,820,000 3,320,000 3,450,000 2,950,000 6701 - TOTAL CAPITAL OUTLAY 802,300 13,045 907,800 407,279 3,820,000 3,320,000 3,485,000 2,985,000 6700 - TOTAL CAPITAL OUTLAY 802,300 13,045 907,800 407,279 3,820,000 3,320,000 3,485,000 2,985,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 6910 - BOND PRINCIPAL 333,200 0 346,350 0 359,000 365,000 368,000 370,000 6915 - DEBT SERVICE -OTHER 0 0 6901 -TOTAL DEBT SERVICE 333,200 0 346,350 0 359,000 365,000 368,000 370,000 6900 - TOTAL DEBT SERVICE 333,200 0 346,350 0 359,000 365,000 368,000 370,000 7002 - BOND ISSUANCE DISCOUNT 45,916 0 7015 - DEBT SERVICE - INTEREST 427,800 133,345 414,650 107,563 405,000 215,125 400,000 207,825 7001 - TOTAL INTEREST AND FISCAL FEES 427,800 179,261 414,650 107,563 405,000 215,125 400,000 207,825 7000 - TOTAL INTEREST AND FISCAL FEES 427,800 179,261 414,650 107,563 405,000 215,125 400,000 207,825 7110 - TRANSFER TO OTHER FUNDS 300,000 310,000 155,000 300,000 325,500 350,000 335,250 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 80,938 185,000 203,500 213,675 207,070 7101 -TOTAL TRANSFERS 485,000 504,250 235,937 485,000 529,000 563,675 542,320 7100 - TOTAL TRANSFERS 485,000 504,250 235,937 485,000 529,000 563,675 542,320 5,268,935 4,121,226 5,493,330 1,902,139 8,524,104 7,884,229 8,343,880 7,717,350 CITY OF APPLE VALLEY 2016 BUDGET 338 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4910 Water Charges 4,495,000 4,630,000 4,630,000 4,770,000 4,770,000 4,913,100 4,913,100 4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 45,000 4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 75,000 5010 Investment Interest 110,000 100,000 100,000 100,000 100,000 100,000 100,000 Total 4,680,000 4,850,000 4,850,000 4,990,000 4,990,000 5,133,100 5,133,100 SALARIES 6110 Regular Employees 605,796 611,845 611,845 628,440 628,440 658,135 743,135 6111 Salary- Parttime - - - 6112 Salary- Seasonal Temp 14,280 14,280 14,280 15,000 15,000 15,000 15,000 6113 Overtime - Reg 35,000 35,000 35,000 35,000 35,000 36,300 36,300 6114 Overtime - Temp - - - 6113 Overtime - On Call Program 13,800 13,800 13,800 15,300 15,300 15,700 15,700 6123 Salaries - Other 12,116 15,225 15,225 17,685 17,685 16,370 16,370 6138 Medicare 9,874 10,010 10,010 10,315 10,315 10,750 10,750 6139 FICA 42,221 42,780 42,780 44,115 44,115 45,975 45,975 6141 Pension - PERA 48,337 50,690 50,690 52,230 52,230 54,490 54,490 6142 Worker's Compensation 16,399 20,795 20,795 22,450 22,450 25,695 25,695 6144 Long -Term Disability Insurance 1,792 1,860 1,860 1,915 1,915 2,000 2,000 6145 Hospital & Life Insurance 117,000 129,600 129,600 135,840 135,840 135,180 135,180 Position Evaluation - - - Total 916,615 945,885 945,885 978,290 978,290 1,015,595 1,100,595 6210 OFFICE SUPPLIES General Office Supplies 750 700 700 700 700 700 700 Large Printer Paper 50 50 50 50 50 50 50 Total 800 750 750 750 750 750 750 6211 SMALL TOOL & EQUIPMENT Small Tools 3,300 3,350 3,350 3,400 3,400 3,485 3,485 Electric /Power Tools 720 730 730 740 740 770 770 SCBA Cabinet Replacement (2) - 2,000 2,000 - - Majikist Water Line Thawer Replace 3,500 3,500 Well Draw Down Sensor - 1,000 1,000 MetroTech Unit Replacement 5,200 Windmaster Replacement 2,000 Locater Replacement- 2 1,900 1,900 Harness Replacement (3) 1,350 - - 1,400 1,400 Fisher Locator - 1,850 1,850 Cartegraph License 1,350 1,350 1,350 1,350 1,350 1,400 1,400 File Storage System (As -Built Sheets) 2,500 - - Chlorinator Control Replace - 2,500 2,500 2,600 2,600 Meter Reading Laptop Replacement 1,450 1,450 Generator Replacement 1,800 1,800 Blower Replacement - Confined Space 500 500 Parts Washer 2,500 2,500 Sodium Permanganate Replacement Pump 7,000 7,000 Floor Scrubber 6,500 6,500 Color Printer Replacement - Large Format 5,000 5,000 Test Kits - Chlorine /Manganese /Iron 900 900 Microsoft Surface Pro3- Laptop Replacement 1,100 1,100 1,100 1,100 Office Furniture - Desk, table, chairs 1,500 1,500 Line item Budget Adjustment Total 16,420 17,730 17,730 33,690 33,690 11,255 11,255 6212 MOTOR FUELS /OILS Nolead Fuel 17,200 17,700 17,700 16,972 16,972 17,396 17,396 Diesel Fuel 4,985 5,135 5,135 4,128 4,128 4,231 4,231 Diesel Fuel Tax 75 80 80 313 313 321 321 Oil (Wells 4 & 5) 2,500 2,575 2,575 2,625 2,625 2,690 2,690 Diesel - Generators 8,250 8,495 8,495 8,665 8,665 8,882 8,882 Oil /Lubricants 1,000 1,050 1,050 1,070 1,070 1,097 1,097 Total 34,010 35,035 35,035 33,773 33,773 34,617 34,617 6214 CHEMICALS Treatment Chemicals - Chlorine 11,900 11,500 11,500 11,750 11,750 12,000 12,000 Treatment Chemicals - Fluoride 33,000 32,000 32,000 28,000 28,000 28,000 28,000 Potassium Permanganate 18,000 17,000 17,000 Sodium Permanganate 17,350 17,350 17,500 17,500 Polymer (Backwash Tanks) - - - - - Total 62,900 60,500 60,500 57,100 1 57,100 57,500 57,500 6215 EQUIPMENT - PARTS Meters & MXU's 9,350 10,000 10,000 10,000 10,000 10,000 10,000 Mains 4,150 4,500 4,500 4,600 4,600 4,700 4,700 Hydrants 10,700 11,000 11,000 11,200 11,200 11,480 11,480 Chemical Pumps 4,130 4,200 4,200 4,290 4,290 4,400 4,400 Wells & Backflows Preventors 4,700 4,800 4,800 4,900 4,900 5,000 5,000 Vehicle 4,750 5,000 5,000 5,100 5,100 5,200 5,200 Solenoids 4,550 4,650 4,650 4,750 4,750 5,000 5,000 Chlorinator Parts 1,560 2,600 2,600 2,700 2,700 2,800 2,800 General Equipment Supplies 1,225 1,300 1,300 1,400 1,400 1,500 1,500 Valves, Air Reliefs 1,560 1,590 1,590 1,625 1,625 1,675 1,675 WiP Waste Valve 3,100 3,160 3,160 3,225 3,225 3,250 3,250 Pressure Station 1,050 1,200 1,200 1,250 1,250 1,300 1,300 Hydrant Top Bonnet Replacement 10,400 10,600 10,600 10,800 10,800 10,000 10,000 CITY OF APPLE VALLEY 2016 BUDGET 339 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Chlortainer Parts - - 1,500 1,500 1,600 1,600 Total 62,225 64,600 64,600 67,340 67,340 67,905 67,905 6216 EQUIPMENT - TIRES /BATTERIES Batteries - Generators, Wells 4 & 5 1,000 1,025 1,025 1,050 1,050 1,075 1,075 Batteries - RTUs, UPSs, Controls 500 750 750 750 750 800 800 Tires 750 700 700 715 715 735 735 Total 2,250 2,475 2,475 2,515 2,515 2,610 2,610 6229 GENERAL SUPPLIES Flashers, Barricades 1,025 1,040 1,040 1,065 1,065 1,090 1,090 Safety Equipment/First Aid 3,200 3,260 3,260 3,325 3,325 3,405 3,405 Sand, Gravel, Fill Material 2,100 2,400 2,400 2,450 2,450 2,510 2,510 Paint - WiP, Wells, Hydrants 4,175 1,840 1,840 1,880 1,880 1,925 1,925 Shop Supplies 3,150 3,350 3,350 3,420 3,420 3,505 3,505 Location - Marking Supplies 2,075 2,125 2,125 2,170 2,170 2,225 2,225 ArcFlash PPE 1,200 350 350 360 360 370 370 Prescription Safety Glasses 110 110 110 110 110 120 120 Reagents for Water Testing 525 535 535 545 545 560 560 Eroision Control Products 775 800 800 815 815 830 830 Anodes - Corrosion Protection 1,850 2,500 2,500 2,550 2,550 2,615 2,615 Grass Seed 310 315 315 320 320 320 320 Steel 500 500 500 510 510 525 525 Total 20,995 19,125 19,125 19,520 19,520 20,000 20,000 6235 CONSULTANT SERVICES Nordic Warranty Inspection - 3,500 3,500 Valleywood Reservoir Inspection 3,500 3,500 Update Comprehensive Water Supply Plan 8,000 8,000 20,000 20,000 10,000 10,000 Vulnerability Assessment EPA - - - Engineering Consulting Firm Costs 18,000 5,000 5,000 10,000 10,000 10,000 10,000 Well 16 Analysis and Groundwater Study - 25,000 25,000 20,000 20,000 Legal Expenses 1,200 1,500 1,500 1,500 1,500 2,000 2,000 Audit 10,500 10,700 10,700 10,900 10,900 11,225 11,225 GIS /Mapping /Cartegraph Development 8,675 6,000 6,000 6,000 6,000 50,180 50,180 OSHA Required Tests (Hearing, Hep B, etc.) 700 725 725 740 740 755 755 CCR Report Preparation 700 2,100 2,100 2,150 2,150 2,200 2,200 Cross Connection Study (add Mandate) 2,500 - - 7,000 7,000 7,500 7,500 Spill Resonse Plan- WHP Requirement 4,000 5,500 5,500 - - Chip Maps - - - Water Audit Electronic Data Entry for Maint- Tracking WiP Expansion Plans and Specifications Arc Flash Hazard Survey - - - Cartegraph Water Data /Integration SCADA 2,000 2,000 2,000 - Total 48,275 70,025 70,025 81,790 81,790 93,860 93,860 6237 TELEPHONE /PAGERS Gopher State w/ GSOC Ticket Mgmt- 16,100 16,435 16,435 16,780 16,780 17,200 17,200 Telephones 4,200 4,300 4,300 4,390 4,390 4,500 4,500 Cellular Phone /Communications 2,960 3,020 3,020 3,080 3,080 3,160 3,160 Wireless Air Card Irthnet/Infraseek 550 560 560 570 570 585 585 Total 23,810 24,315 24,315 24,820 24,820 25,445 25,445 6238 POSTAGE /UPS /FEDEX Postage 16,300 15,800 15,800 16,130 16,130 16,535 16,535 Consumer Confidence Mailing 1,500 2,500 2,500 2,550 2,550 2,600 2,600 Shipping (SSI /Other) 450 460 460 470 470 480 480 Total 18,250 18,760 18,760 19,150 19,150 19,615 19,615 6239 PRINTING /PUBLISHING Water Bills 5,100 5,200 5,200 5,300 5,300 5,400 5,400 Educational Materials 1,225 510 510 520 520 530 530 F -T & P -T Want Ads 815 820 820 835 835 850 850 Print Chip Books 2,000 2,050 2,050 3,200 3,200 3,500 3,500 Consumer Confidence Report 765 8,000 8,000 5,000 5,000 5,000 5,000 Water -Off and Restriction Notices 510 510 510 520 520 550 550 Line item Budget Adjustment Total 10,415 17,090 17,090 15,375 15,375 15,830 15,830 6240 C. SERVICE /GARBAGE REMOVAL Water Break Material Disposal 1,800 1,000 1,000 1,000 1,000 1,000 1,000 Cleaning Services - WfP /CMF 12,000 12,000 12,000 12,000 Total 1,800 1,000 1,000 13,000 13,000 13,000 13,000 6249 OTHER CONTRACTUAL SERVICES Standard & Coliform Testing 5,380 6,400 6,400 7,000 7,000 8,500 8,500 Lease Phone Lines 1,100 900 900 900 900 925 925 Utilities - Contract Street Repairs - - - - - 2013 Moved to 6735 Water Meter Reading 23,000 23,000 23,000 23,450 23,450 18,000 18,000 Hydrant Painting & Sandblasting 20,000 20,400 20,400 27,000 27,000 28,000 28,000 Leak Detection Survey 9,150 9,300 9,300 9,485 9,485 9,500 9,500 Plumbing Repairs 1,050 1,075 1,075 1,100 1,100 1,200 1,200 Cartegraph Maintenance Fee 2,550 3,100 3,100 3,150 3,150 3,200 3,200 Trans Alarm Monitoring (Wells 1, 2 & 3) 1,480 1,500 1,500 1,530 1,530 1,550 1,550 WiP Discharge Samples 950 975 975 995 995 1,000 1,000 Fire Extinguisher Testing 400 410 410 420 420 430 430 Overhead Hoist Inspection 420 425 425 500 500 510 510 Meter Testing 4,000 4,000 4,000 4,080 4,080 4,100 4,100 CITY OF APPLE VALLEY 2016 BUDGET 340 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND WiP Boiler Inspection 80 85 85 85 85 90 90 Dakota County Aerial Photos JPA 900 900 900 900 900 900 Nordic Reservoir Inspection (inter rehab 2013) - - - - Fire System Monitoring - WiP 340 340 350 350 Fire System Annual Testing - WiP 300 300 CO System Annual Testing 350 350 Trane Dehumidifier Mntc Agreement 4,086 4,086 4,208 4,208 Line item Budget Adjustment Total 69,560 72,470 72,470 85,671 85,671 82,463 82,463 6255 UTILITIES - ELECTRIC Wells and Water Treatment Plant 360,000 369,000 369,000 378,000 378,000 388,000 388,000 Total 360,000 369,000 369,000 378,000 378,000 388,000 388,000 6256 UTILITIES - NATURAL GAS Wl Wells 4 & 5 25,000 18,400 18,400 28,000 28,000 28,500 28,500 Total 25,000 18,400 18,400 28,000 28,000 28,500 28,500 6257 UTILITIES - PROPANE General Use 205 210 210 215 215 220 220 Total 205 210 210 215 215 220 220 6265 REPAIRS - EQUIPMENT MXU Replacements - early meter failure - 7,000 7,000 7,000 7,000 5,000 5,000 Well 6 Electrical Controls Upgrade 3,900 3,900 Well 10 Replace Heater 1,400 1,400 Quarry Pt Replace three lights WILED 1,700 1,700 Nordic, Well 4 & 5 Battery Charger Upgrades - 3,500 3,500 Booster Station - Replace Motor Starter 3,500 - - Well 7 - Replace Surge Suppression 1,500 Well 13 & 18 Replace Capacitor Bank 3,300 Cathodic Protection - Reservoirs 2,025 - - - - Vehicle Maintenance 4,180 4,250 4,250 4,335 4,335 4,500 4,500 Flow Meters at Wells 1,050 1,070 1,070 1,090 1,090 1,125 1,125 WiP Controls - Booster Station, Wells 10,400 10,600 10,600 10,800 10,800 11,200 11,200 Test and Repair Backflow Preventors 3,650 3,725 3,725 3,800 3,800 3,900 3,900 Generator Maint. Contract 7,300 7,450 7,450 7,600 7,600 7,800 7,800 Generator Maintenance /Repairs 7,000 7,150 7,150 7,300 7,300 7,500 7,500 Elect. Maint. & Repairs (Wells, WTP)/TEGG 18,850 19,200 19,200 25,000 25,000 27,000 27,000 Commercial Water Meters 1,050 1,070 1,070 1,090 1,090 1,125 1,125 Check Encoder Maintenance (Utility Billing) 450 460 460 470 470 480 480 General Repairs 5,225 5,335 5,335 5,450 5,450 5,590 5,590 SSI Handheld Repairs 1,050 1,070 1,070 1,090 1,090 1,100 1,100 Portable Radio Repair 830 850 850 870 870 900 900 Locator Repair 1,560 1,590 1,590 1,625 1,625 1,650 1,650 Hydrant Seat Machine Seal 520 530 530 540 540 550 550 Card Reader System Maintenance 2,100 2,140 2,140 2,185 2,185 2,200 2,200 Well PLC Replacement 2,600 2,650 2,650 2,700 2,700 2,775 2,775 Well Transducer Replacement 6,780 6,900 6,900 7,040 7,040 7,220 7,220 Radio Replacement for Wells 5,100 3,300 3,300 3,500 3,500 5,000 5,000 Security System Maintenance 1,040 1,060 1,060 1,080 1,080 2,000 2,000 CO Detector Testing & Calibration Well 11 Replace Breaker 250 amp 4,500 4,500 Wells 6 & 11 (plus control panel for No. 11) - - - - - WfP - High Service Pump (HZP4) Well 10 generator emissions upgrades Wl generator emissions upgrade Well 12 Change from Phone to Radio - - - - - Well 4 N.Gas Engine Adjust Valves 1,000 1,000 Well 13 Branch Circuit Panel Replace 5,500 1 5,500 Total 91,060 97,900 97,900 105,565 105,565 98,615 98,615 6266 REPAIRS - BUILDINGS Heaters, Boilers, Air Cond, etc. 4,500 4,600 4,600 4,700 4,700 4,800 4,800 WiP/Well Bldgs. (Trim, Doors, Roofs, Etc.) 20,000 16,500 16,500 15,000 15,000 15,500 15,500 Total 24,500 21,100 21,100 19,700 19,700 20,300 20,300 6269 REPAIRS - OTHER Thawing Water Lines 500 510 510 1,000 1,000 1,000 1,000 Water Main Breaks 67,000 68,400 68,400 69,800 69,800 71,500 71,500 Landscape Restoration 5,300 5,400 5,400 5,500 5,500 5,640 5,640 Curb Stop Repairs 16,000 16,300 16,300 13,600 13,600 14,000 14,000 Misc. (Ex: Hyd. Damage, GV Repair) 7,800 8,000 8,000 8,200 8,200 8,400 8,400 GV Repair Operating Nuts 2 Locations - - - Hydrant Replacement Porter/Whitney - - GV Instalation 137th St Pressure Station - - - - Total 96,600 98,610 98,610 98,100 98,100 100,540 100,540 6275 SCHOOL/CONF /EXP - LOCAL School & Certifications /State AWWA 3,000 2,000 2,000 2,000 2,000 2,100 2,100 Backing Class DCTC - - - - - MRWA School 500 500 500 500 500 550 550 Electrical Safety Classes - 1,500 1,500 1,500 1,500 Total 3 4,000 1 4,000 4,000 4,000 2,650 1 2,650 6276 SCHOOL/CONF /EXP - OTHER AW WA National 1,800 1,835 1,835 1,870 1,870 1,900 1,900 Maint Employee Training 1,000 1,020 1,020 1,040 1,040 1,050 1,050 Total 2,800 2,855 2,855 2,910 2,910 2,950 2,950 CITY OF APPLE VALLEY 2016 BUDGET 341 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE /AUTO ALLOWANCE Supervisor - 50% 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Billing/Training 625 640 640 655 655 660 660 Total 2,275 2,290 2,290 2,305 2,305 2,310 2,310 6278 SUBSISTENCE ALLOWANCE State AWWA Conference 205 210 210 215 215 220 220 MRWA School 205 210 210 215 215 220 220 AWWA National 205 210 210 215 215 220 220 Total 615 630 630 645 645 660 660 6280 DUES & SUBSCRIPTIONS Certification Renewal Fees 325 300 300 300 300 300 300 MRWA Membership 210 225 225 230 230 250 250 MGWA Dues 50 50 50 50 50 50 50 SUSA Dues 110 110 110 110 110 115 115 AWWA Dues - Utility Membership 400 550 550 3,340 3,340 3,340 3,340 Total 1,095 1,235 1,235 4,030 1 4,030 4,055 4,055 6281 UNIFORM /CLOTHING ALLOWANCE Utility Employees 3,650 3,750 3,750 3,825 3,825 3,925 3,925 Add Employee 650 650 Total 3,650 3,750 3,750 3,825 3,825 4,575 4,575 6310 RENTAL EXPENSE Payment Box Rental (Cub, Rainbow, etc) 700 700 700 - - General Rental 500 500 500 500 500 500 500 Scaffolding 500 500 500 500 500 500 500 Home and Garden Show (move from 6229) 1,200 870 870 890 890 900 900 Total 2,900 2,570 2,570 1,890 1,890 1,900 1,900 6311 INSURANCE General, Auto, Property Liability 75,000 89,000 89,000 104,000 104,000 109,200 109,200 Total 75,000 89,000 89,000 104,000 104,000 109,200 109,200 6399 OTHER CHARGES LOGIS 68,250 71,600 71,600 76,700 76,700 78,500 78,500 General Fund Admin. Fee 300,000 - - Franchise Fee 185,000 - - DNR Water Use Permit 40,000 38,800 38,800 39,600 39,600 40,000 40,000 Hazardous Chemical Inventory Fee 500 500 500 510 510 520 520 Generator Emission Fee 1,000 1,000 1,000 1,020 1,020 1,040 1,040 Discharge PermiUStrength Charge 6,500 5,200 5,200 5,300 5,300 5,400 5,400 Invensys Support 1,400 1,400 1,400 1,430 1,430 1,450 1,450 Cartegraph Support 7,200 5,200 5,200 5,300 5,300 6,000 6,000 County Obstruction Permit 260 270 270 275 275 275 275 JobCal Software Support - - - - - ArcView Support(move to IT Budget) - - - - Total 610,110 123,970 123,970 130,135 130,135 133,185 133,185 6351 CREDIT CARD FEES Annual Fees 10,000 21,000 21,000 15,000 15,000 17,500 17,500 Total 10,000 21,000 21,000 15,000 15,000 17,500 17,500 6540 TAXABLE MISC FOR RESALE Water Meters 10,000 10,000 10,000 20,000 20,000 20,000 20,000 Total 10,000 10,000 10,000 20,000 20,000 20,000 20,000 6610 DEPRECIATION Depreciation 1,098,000 1,104,000 1,104,000 1,104,000 1,104,000 1,131,600 1,131,600 Total 1,098,000 1,104,000 1,104,000 1,104,000 1,104,000 1,131,600 1,131,600 6730 CAPITAL OUTLAY - VEHICLES Replace 1 Ton Vehicle 404 (toolbox, plow) - 35,000 35,000 - - Replace Vehicle 410 (toolbx, plow) - - Add vehicle - new employee 35,000 35,000 Mower (% 50FIeet/25 Water /25 Sewer) - - Total 35,000 35,000 - 35,000 35,000 6735 CAPITAL OUTLAY - OTHER IMP Wells 8 & 12 Rehabilitation 130,000 130,000 Well 16 Recommission - Pump & Control Panel 200,000 200,000 LZP3 Rehabilitation 14,000 14,000 Valve Replacement P.Chamber/Waste /Influent 30,000 30,000 Palomino Tower Landscape /Gate /Curb 20,000 20,000 Well 8 Phone to Fiber Upgrade 25,000 25,000 2017 Street & Utility Recon (Pal Hills 4th, JCRR) 681,000 681,000 Wells 4, 9, 15 Rehabilitation 125,000 - - - HZP3 Rehabilitation 12,800 12,800 12,8C0 132nd Street Reconstruction 590,000 - Well 2 Electric Upgrades /Controls, G.W. Monit. 42,000 Well 8 Fiber Connection 6,000 Longridge (actually QP) Reservoir Wash 6,500 - - DNR Groundwater Monitoring Well - 10,000 10,000 - - Gate Valve Replacement 20,000 25,000 25,000 25,000 25,000 25,000 25,000 2015 Street & Utility Improvements - 603,000 603,000 - - Wells 3, 7, 17 Rehabilitation 127,000 127,000 HZP1 Rehabilitation 13,500 13,500 Storage Reservoir Tank Maint. (Palomino) 8,500 8,500 - - WiP Storage Racks 15,000 15,000 4,000 4,000 147th WM Loop (Pennock) - delay project 58,000 58,000 - - 2016 Street & Utility Reconstruction (Pal Hills) - - 1,371,000 1,371,000 Wells 5, 10 and 14 Rehab 131,000 131,000 CITY OF APPLE VALLEY 2016 BUDGET 342 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND WiP LZP2 Rehabilitation 14,000 14,000 Water Storage Res Rehab - Valleywood 600,000 600,000 Replace Water Meter System Year 1 of 4 2,000,000 1,500,000 2,000,000 1,500,000 Harwell Corrosion Inspection - - Greenleaf Neigh. Street & Utility Reconst Whitney Drive Street & Utility Reconst Well Rehabilitation, Nos. 4, 13, 16, HZP2 Well No. 10 Roof Replacement Water Storage Reserv. Paint Quarry Point Water Storage Reserv. Paint Nordic Well No. 16 Abandon and Seal - Water Treatment Plant Expansion - - - Total 802,300 872,800 872,800 3,820,000 3,320,000 3,450,000 2,950,000 6910 BOND PRINCIPAL 2013 WTP Bonds ($10.8M) 333,200 346,350 346,350 359,000 365,000 368,000 370,000 2002 GO Retired 2012 - - - Total 333,200 346,350 346,350 359,000 365,000 368,000 370,000 7015 BOND INTEREST 2013 WTP Bonds 427,800 414,650 414,650 405,000 215,125 400,000 207,825 2002 GO Retired 2012 - - - Total 427,800 414,650 414,650 405,000 215,125 400,000 207,825 7110 TRANSFER TO OTHER FUNDS General Fund 310,000 310,000 300,000 325,500 350,000 335,250 Total - 310,000 310,000 300,000 325,500 350,000 335,250 7125 ADMIN CHARGE TO GENERAL FUND 194,250 194,250 185,000 203,500 213,675 207,070 Total 194,250 194,250 185,000 203,500 213,675 207,070 Total Net of Personnel 4,352,320 4,547,445 4,547,445 7,545,814 6,905,939 7,328,285 6,616,755 TOTAL EXPENSES 5,268,935 5,493,330 5,493,330 8,524,104 7,884,229 8,343,880 7,717,350 LESS Capital Outlay (802,300) (907,800) (907,800) (3,820,000) (3,320,000) (3,485,000) (2,985,000) TOTAL EXP WITHOUT CAPITAL OUTLAY 4,466,635 4,585,530 4,585,530 4,704,104 4,564,229 4,858,880 4,732,350 343 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 66 5365 SEWER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Sanitary Sewer Utility Division is responsible for operating and maintaining the sanitary sewer conveyance system and piping portion of the storm sewer drainage system. The City's sanitary sewer system includes of 193 miles of sewer pipe; 5,352 manhole structures; and 9 sanitary lift stations. This business unit also provides funding for wastewater treatment charges through the regional wastewater treatment plant system operated by Metropolitan Council Environmental Services. SERVICE CATEGORIES The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers within the City of Apple Valley. The following services are provided within this division. 1. Wastewater Conveyance Services • Safely convey an average annual volume of 1.2 billion gallons of wastewater for customer within the City of Apple Valley • Coordinate disposal of wastewater into trunk and interceptor sewers located at the City borders, including the Metropolitan Council Environmental Services system, the City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan (Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development) • Wastewater is processed at the regional Empire and Seneca wastewater treatment plants owned and operated by Metropolitan Council Environmental Services 2. Maintenance, Inspection and Cleaning Services • Conduct inspections of approximately 10 miles of sewers per year using remote control televising inspection equipment to assess pipe condition, detect locations of pipe failure and blockage within the collection system • Perform manhole inspections and pipe system cleaning for approximately 65 miles of sanitary sewers per year using City jetting and vacuum equipment to maintain system conveyance capacity and minimize sewer backups • Repair damaged or deteriorated segments of the pipe system using cured in place pipe lining or pipe replacement work 3. Lift Station Operation Services ■ Maintain sanitary sewer lift stations, including inspection of station controls, testing of alarm systems and review of electrical components to ensure reliability ■ Remove and repair damaged pumps and other station components ■ Continuously monitor alarms and security status with SCADA System 344 MAJOR OBJECTIVES FOR 2016 In 2016, the budget and capital improvement program includes activities to continue rehabilitation of the wastewater collection system. Improvement projects will continue to involve the replacement of aging and deteriorated sewer systems, including the design of sanitary sewer Lift Station No. 5 for planned replacement in 2017. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Gallons Conveyed 1.22 1.16 1.20 1.25 1.27 (in billions of gallons) Miles of Sewer Cleaned 70 72 65 65 65 Number of Sewer Backups 1 1 0 0 within System per year Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Department Specialist 1 1 1 1 Utilities Foreman 1 1 1 1 Technical Specialist 1 1 1 2 Maintenance II / 1 3 3 3 2 Maintenance 1 0 0 0 0 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal 2.5 2.5 2.5 2.5 345 Summary Budget Department 66 -Sewer Operations 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Proposed Proposed Proposed Proposed Revenue: Utility Charges 4,508,567 4,525,766 4,651,248 4,835,000 4,980,000 5,129,000 5,282,868 Investment Earnings 108,328 (85,669) 97,680 110,000 110,000 105,000 105,000 Shared Rev w/ Water 42,525 43,413 50,715 60,000 60,000 60,000 60,000 Other Revenue 43,692 79,808 - transfer from Storm W. 60,000 - - 4,763,112 4,563,318 4,799,643 5,005,000 5,150,000 5,294,000 5,447,868 Expenditures: Salaries & Wages 429,996 438,091 477,609 460,064 472,165 487,497 494,050 Emp. Benefits 153,530 156,032 170,419 165,590 181,505 188,800 199,985 Supplies 79,340 54,020 52,700 86,430 94,805 87,344 80,785 Contractual Serv. 38,260 45,177 25,742 65,330 71,505 115,880 78,405 Utilities 21,596 32,809 30,552 46,200 44,200 44,500 44,600 Repairs & Maint. 148,824 222,460 39,899 103,905 108,960 109,620 103,895 Training /Travel /Dues 4,977 6,172 5,868 7,840 7,895 7,970 7,770 MCES Sewer Charges 2,307,948 2,469,698 2,590,200 2,500,000 2,568,700 2,633,000 2,700,000 Other Exp. 149,660 143,299 144,819 199,250 232,670 237,950 247,575 VISA / MC charges - - - 10,000 10,000 15,000 17,500 Depreciation 499,937 531,353 539,072 536,000 536,000 536,000 577,000 Capital Outlay not Capitalize 3,857 4,302 30,240 - - - - Transfers /admin chg to GF 485,000 485,000 495,000 485,000 504,250 529,000 542,320 Transfers to other funds 500,000 74,450 857,579 - - - - Total Exp 4,822,925 4,662,863 5,459,699 4,665,609 4,832,655 4,992,561 5,093,885 Net Income (59,813) (99,545) (660,056) 339,391 317,345 301,439 353,983 Change in Cash: Less: Capital outlay (1,066,583) (804,686) (497,640) (1,181,000) (1,135,000) (1,325,000) (1,484,000) Add: Depreciation 499,937 531,353 539,072 536,000 536,000 536,000 577,000 Net Change in Cash (626,459) (372,878) (618,624) (305,609) (281,655) (487,561) (553,017) 2016 Capital Outlay: Palomino Hills Utility Improvements $1,210,000 List # 1 Grinder & Installation 60,000 CIPP 180ft 146 St Ct 20,000 Intercommunity Flow Metering - Eagan 35,000 $1,325,000 2017 Capital Outlay: Lift # 5 Replacement $ 650,000 Sewer Televising Camera replacement 135,000 2017 Street & Utility Project 689,000 Intercommunity Flow Metering - Eagan 10,000 $1,484,000 City of Apple Valley 346 Department Expense Summary Budget Years (2016 -2017) SEWER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 391,102 399,355 400,260 157,801 415,472 415,472 421,415 421,415 6112 - SALARY - SEASONAL TEMP 17,340 15,246 17,700 2,577 18,000 18,000 18,000 18,000 6113 - OVERTIME - REGULAR EMPLOYEES 43,800 60,580 43,800 11,002 43,800 43,800 44,150 44,150 6118 -VACATION PAY 19,791 0 6121 - INSURANCE CASH BENEFIT 1,971 677 6122 - COMP REQUEST - 19,335 -7,856 6123 - SALARY -OTHER 7,822 9,975 10,225 10,225 10,485 10,485 6105 - SALARIES AND WAGES 460,064 477,609 471,735 164,201 487,497 487,497 494,050 494,050 6138 - MEDICARE 6,676 6,430 6,840 2,298 7,005 7,005 7,180 7,180 6139 - FICA 28,546 27,491 29,245 9,827 29,945 29,945 30,695 30,695 6141 - PENSIONS -PERA 32,098 31,997 34,050 12,071 34,870 34,870 35,780 35,780 6142 - WORKERS COMPENSATION 12,513 13,348 16,450 5,191 17,660 17,660 21,520 21,520 6144 - LONG -TERM DISABILITY INSURANCE 1,157 1,097 1,250 534 1,280 1,280 1,310 1,310 6145 - MEDICAL INSURANCE 84,600 81,794 93,600 39,214 98,040 98,040 103,500 103,500 6146 - DENTAL INSURANCE 7,471 3,634 6147 - LIFE INSURANCE -BASIC 79 20 6148 - LIFE INSURANCE -SUPP /DEPEND 712 323 6125 - EMPLOYEE BENEFITS 165,590 170,419 181,435 73,112 188,800 188,800 199,985 199,985 6100 - TOTAL PERSONNEL SERVICES 625,654 648,028 653,170 237,313 676,297 676,297 694,035 694,035 6210 - OFFICE SUPPLIES 250 228 250 7 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 11,650 7,269 11,655 3,140 22,600 22,600 14,845 14,845 6212 - MOTOR FUELS /OILS 21,700 22,319 22,440 6,691 22,074 22,074 22,925 22,925 6214 - CHEMICALS 100 0 100 0 100 100 100 100 6215 - EQUIPMENT -PARTS 32,630 12,354 39,650 9,295 38,750 28,750 39,500 29,500 6216- VEHICLES - TIRES /BATTERIES 1,600 3,388 1,760 1,481 1,770 1,770 1,940 1,940 6229 - GENERAL SUPPLIES 18,500 7,142 20,200 1,556 16,800 11,800 16,225 11,225 6205 - SUPPLIES 86,430 52,700 96,055 22,169 102,344 87,344 95,785 80,785 6234 - CITY ENGINEER CONSULTANT SERV 0 0 6235 - CONSULTANT SERVICES 23,300 9,023 33,125 12,981 85,150 85,150 47,375 47,375 6237 - TELEPHONE /PAGERS 1,130 276 1,130 126 1,130 1,130 1,130 1,130 6238 - POSTAGE /UPS /FEDEX 15,000 370 13,500 565 13,500 13,500 13,650 13,650 6239 - PRINTING 500 0 500 0 500 500 500 500 6240 - CLEANING SERVICE /GARBAGE 5,200 6,374 4,100 142 6,400 6,400 6,550 6,550 6249 - OTHER CONTRACTUAL SERVICES 20,200 9,700 19,150 534 19,200 9,200 19,200 9,200 6230 - CONTRACTUAL SERVICES 65,330 25,742 71,505 14,348 125,880 115,880 88,405 78,405 6255 - UTILITIES - ELECTRIC 45,900 29,169 43,900 8,185 43,900 43,900 44,000 44,000 6256 - UTILITIES - NATURAL GAS 300 1,383 300 471 600 600 600 600 6250 - UTILITIES 46,200 30,552 44,200 8,656 44,500 44,500 44,600 44,600 6265 - REPAIRS - EQUIPMENT 56,905 21,909 59,910 5,447 51,770 51,770 53,695 53,695 6269 - REPAIRS -OTHER 47,000 17,989 49,050 0 57,850 57,850 50,200 50,200 6260 - REPAIRS AND MAINTENA 103,905 39,899 108,960 5,447 109,620 109,620 103,895 103,895 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,275 2,058 3,275 600 3,300 3,300 3,050 3,050 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 0 0 6277 - MILEAGE /AUTO ALLOWANCE 1,850 1,321 1,850 604 1,850 1,850 1,850 1,850 6278 - SUBSISTENCE ALLOWANCE 100 0 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 265 168 270 269 270 270 270 270 6281 - UNIFORM /CLOTHING ALLOWANCE 2,350 2,321 2,400 1,211 2,450 2,450 2,500 2,500 6270 - TRNG /TRAVL /DUES /UNIF 7,840 5,868 7,895 2,684 7,970 7,970 7,770 7,770 City of Apple Valley 347 Department Expense Summary Budget Years (2016 -2017) SEWER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 309,705 154,760 328,615 53,303 390,314 365,314 340,455 315,455 6310- RENTAL EXPENSE 250 0 250 0 250 250 250 250 6311 - INSURANCE- PROPERTY /LIABILITY 75,000 75,000 89,000 44,500 93,500 93,500 98,175 98,175 6317 - METRO WASTE CONTROL PAYMENT 2,500,000 2,590,200 2,568,700 1,465,509 2,633,000 2,633,000 2,700,000 2,700,000 6318 - BURNSVILLE /EAGAN SWR REIMBURSE 55,750 69,817 61,820 29,930 67,500 67,500 70,650 70,650 6330 - SALES /USE TAX 4 0 6333 - GENERAL -CASH DISCOUNTS -3 0 6351 - VISA/BANK CHARGES 10,000 10,000 15,000 15,000 17,500 17,500 6399 - OTHER CHARGES 553,250 0 71,600 0 76,700 76,700 78,500 78,500 6301 -OTHER EXPENDITURES 3,194,250 2,735,019 2,801,370 1,539,939 2,885,950 2,885,950 2,965,075 2,965,075 6300 - TOTAL OTHER EXPENDITURES 3,194,250 2,735,019 2,801,370 1,539,939 2,885,950 2,885,950 2,965,075 2,965,075 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6610 - DEPRECIATION 536,000 539,072 536,000 0 536,000 536,000 577,000 577,000 6601 - TOTAL DEPRECIATION 536,000 539,072 536,000 0 536,000 536,000 577,000 577,000 6600 - TOTAL DEPRECIATION 536,000 539,072 536,000 0 536,000 536,000 577,000 577,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 109,000 0 0 58,175 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 1,072,000 18,900 1,135,000 8,325 1,245,000 1,325,000 1,484,000 1,484,000 6701 - TOTAL CAPITAL OUTLAY 1,181,000 18,900 1,135,000 66,500 1,245,000 1,325,000 1,484,000 1,484,000 6700 - TOTAL CAPITAL OUTLAY 1,181,000 18,900 1,135,000 66,500 1,245,000 1,325,000 1,484,000 1,484,000 6810 - CONSTRUCTION IN PROGRESS 11,340 0 6801 - TOTAL CONSTRUCTION COSTS 11,340 0 6800 - TOTAL CONSTRUCTION COSTS 11,340 0 7110 - TRANSFER TO OTHER FUNDS 1,167,579 310,000 155,000 375,000 325,500 350,000 335,250 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 80,938 185,000 203,500 210,000 207,070 7101 -TOTAL TRANSFERS 1,352,579 504,250 235,937 560,000 529,000 560,000 542,320 7100 - TOTAL TRANSFERS 1,352,579 504,250 235,937 560,000 529,000 560,000 542,320 5,846,609 5,459,699 5,958,405 2,132,993 6,293,561 6,317,561 6,620,565 6,577,885 CITY OF APPLE VALLEY 2016 BUDGET 348 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4914 Sewer Charges 4,835,000 4,980,000 4,980,000 5,129,000 5,129,000 5,282,870 5,282,870 4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 600,000 600,000 5010 Investment Earnings 110,000 110,000 110,000 110,000 110,000 110,000 110,000 5499 Trans from Storm Drainage Utility - - - - - Total 5,005,000 5,150,000 5,150,000 5,299,000 5,299,000 5,992,870 5,992,870 SALARIES 6110 Regular Employees 391,102 400,260 400,260 410,705 410,705 421,415 421,415 6111 Salary- Parttime 6112 Salary- Seasonal Temp 17,340 17,700 17,700 18,000 18,000 18,000 18,000 6113 Overtime - Reg 30,000 30,000 30,000 30,000 30,000 30,000 30,000 6113 Overtime - On Call Program 13,800 13,800 13,800 13,800 13,800 14,150 14,150 6114 Overtime - Temp - - - - - 6123 Salaries - Other 7,822 9,975 9,975 10,225 10,225 10,485 10,485 6138 Medicare 6,676 6,840 6,840 7,005 7,005 7,180 7,180 6139 FICA 28,546 29,245 29,245 29,945 29,945 30,695 30,695 6141 Pension - PERA 32,098 34,050 34,050 34,870 34,870 35,780 35,780 6142 Worker's Compensation 12,513 16,450 16,450 17,660 17,660 21,520 21,520 6144 Long -Term Disability Insurance 1,157 1,250 1,250 1,280 1,280 1,310 1,310 6145 Hospital & Life Insurance 84,600 93,600 93,600 98,040 98,040 103,500 103,500 Maintenance II to Tech Spec 1,554 1,554 Position Grade Reclass 3 to 4 3,213 3,213 Total 625,654 653,170 653,170 676,297 676,297 694,035 694,035 6210 OFFICE SUPPLIES General Office Supplies 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 3,000 3,050 3,050 3,090 3,090 3,170 3,170 Ice Nozzel Replacement - 350 350 - - Davit Arm for LS Pump Removal - - - 5,000 5,000 Electric /Air Power Tools 300 305 305 310 310 325 325 Oxygen Detector Replacement 2,400 2,400 2,400 900 900 950 950 Sewer Cleaning Nozzle /skid 1,000 - - 1,000 1,000 2,500 2,500 MH Basket Screen Tool 800 - - Tripod Replacement- Confined Space Ent 1,500 - - Harness Replacement - Fall Protection 1,350 1,350 1,350 MH Venting Equipment/Blower - 3,200 3,200 Arrowboard - - Mechanical Root Saw 3,500 3,500 Digital Counter - Gap Vax - - Chain Hoist, Sling and Strap Eqiup Replace - 1,000 1,000 - - 1,000 1,000 Cartegraph Licence Purchase 1,300 - - 1,500 1,500 1,500 1,500 Lift Station No. 1 Flush Valve Installation - 1,800 1,800 1,900 1,900 Push Camera Replacement 9,000 9,000 Total 11,650 11,655 11,655 22,600 22,600 14,845 14,845 6212 MOTOR FUELS /OILS Nolead Fuel 2689 gal. 9,500 9,800 9,800 9,428 9,428 10,000 10,000 Diesel Fuel 3245 gal. 10,500 10,800 10,800 10,283 10,283 10,500 10,500 Diesel Fuel Tax 300 400 400 893 893 915 915 Oil 1,400 1,440 1,440 1,470 1,470 1,510 1,510 Total 21,700 22,440 22,440 22,074 22,074 22,925 22,925 6214 CHEMICALS Lift Station Defoamer 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Pump Seals, Impellers, Valves, Filters,etc. 24,160 22,000 22,000 22,500 22,500 23,000 23,000 High Pressure Hoses 4,600 4,100 4,100 4,200 4,200 4,300 4,300 Vehicles /Sewer Trucks /Parts /Pump 7,140 7,200 7,200 7,200 7,200 7,300 7,300 Sewer Camera Wheels & Accessories 1,840 1,850 1,850 1,850 1,850 1,900 1,900 Bolts and Fittings Inventory 500 500 500 500 500 500 500 Air Relief Valve Parts 2,550 2,500 2,500 2,500 2,500 2,500 2,500 Versa Vac Hose Replacement - 1,500 1,500 - - Portable Blower Duct Hose Replacement - - - - Reduce to trend (10,000) (10,000) Total 40,790 39,650 39,650 38,750 28,750 39,500 29,500 6216 EQUIPMENT - TIRES /BATTERIES Batteries - Vehicles 400 410 410 420 420 440 440 Batteries - RTUs, UPSs, Controls 200 350 350 350 350 400 400 Tires 1,000 1,000 1,000 1,000 1,000 1,100 1,100 Total 1,600 1,760 1,760 1,770 1,770 1 1,940 1,940 CITY OF APPLE VALLEY 2016 BUDGET 349 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES Flashers, Barricades 500 500 500 500 500 525 525 Safety Eq u ipmen t/First Aid 1,800 1,550 1,550 1,600 1,600 1,650 1,650 Paint - Lift Stations 450 450 450 450 450 300 300 Fill Material 1,000 1,000 1,000 1,000 1,000 1,000 1,000 General Division Supplies 2,000 1,900 1,900 1,900 1,900 1,950 1,950 Flex- seal /Sealguard 7,000 6,400 6,400 5,000 5,000 5,000 5,000 Chimney Patch Repair 1,500 1,500 1,500 1,500 1,500 1,600 1,600 CO2 Canisters - Sewer Camara 400 400 400 400 400 400 400 Agrotech 2000 - LS4 Grease Control 650 550 550 Grates, Covers, Castings, Rings 3,200 3,000 3,000 3,200 3,200 3,300 3,300 Cherne Ball, Rope & Air Assembly - 1,700 1,700 - - Desk for SCADA Computer Upgrade - - - - Install Step Rungs in Air Releaf MH - 750 750 750 750 Internal Chimney Seals 500 500 500 500 500 500 500 Reduce to trend (5,000) (5,000) Total 19,000 20,200 20,200 16,800 11,800 16,225 11,225 6235 CONSULTANT SERVICES Lift 5 Design and Inspection 45,000 45,000 25,000 25,000 Engineering Costs Not Assessed 5,000 1,500 1,500 2,500 2,500 3,000 3,000 Audit 10,500 10,500 10,500 10,500 10,500 11,225 11,225 GIS /Mapping /Cartegraph Development 7,200 2,500 2,500 2,500 2,500 2,500 2,500 OSHA Required Tests 600 625 625 650 650 650 650 San Sewer Comp Plan Update - Shift'15 to'16 - 18,000 18,000 24,000 24,000 5,000 5,000 Cartegraph Sanitary Data Transfer & Setup - - - - - Total 23,300 33,125 33,125 85,150 85,150 47,375 47,375 6237 TELEPHONES /PAGERS Cellular Phone 430 430 430 430 430 430 430 Wireless Air Card 700 700 700 700 700 700 700 Total 1,130 1,130 1,130 1,130 1,130 1,130 1,130 6238 POSTAGE /UPS /FEDEX Postage 15,000 13,500 13,500 13,500 13,500 13,650 13,650 Total 15,000 13,500 13,500 13,500 13,500 13,650 13,650 6239 PRINTING /PUBLISHING Educational Materials 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6240 C. SERVICE /GARBAGE REMOVAL Dumpster Special Waste 5,200 4,100 4,100 6,400 6,400 6,550 6,550 Total 5,200 4,100 4,100 6,400 6,400 6,550 6,550 6249 OTHER CONTRACTUAL SERVICES Utilities - Contract Street Repair (to 6735) - - - - - Flow Monitor /Smoke Test- I/I Investigation 12,000 10,000 10,000 10,000 10,000 10,000 10,000 Contract Tree Removal U136th Easement - - - - - Sewer Lateral Repairs 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Aerial Photography Dakota Co JPA - 800 800 800 800 800 800 Cartegraph Maintenance Fee 2,100 2,250 2,250 2,300 2,300 2,300 2,300 Traffic Control 600 600 600 600 600 600 600 Trend Reduction (10,000) (10,000) Total 20,200 19,150 19,150 19,200 9,200 19,200 9,200 6255 UTILITIES - ELECTRIC Lift Stations - Sanitary 45,900 43,900 43,900 43,900 43,900 44,000 44,000 Total 45,900 43,900 43,900 43,900 43,900 44,000 44,000 6256 UTILITIES - NATURAL GAS Lift Station Generators 300 300 300 600 600 600 600 Total 300 300 300 600 600 600 600 6265 REPAIRS - EQUIPMENT Vehicle 8,450 8,500 8,500 8,600 8,600 8,800 8,800 Lift Stations 10,500 10,700 10,700 10,900 10,900 11,120 11,120 Calibration of Gas Detectors, Sensor Replacerner 1,000 1,020 1,020 1,040 1,040 1,050 1,050 Electric Repairs /TEGG Inspection 10,000 10,500 10,500 10,500 10,500 11,000 11,000 Pump Inspection 1,225 1,250 1,250 1,275 1,275 1,325 1,325 General Misc. 3,100 3,160 3,160 3,225 3,225 3,400 3,400 Sewer Televising Camera Repair 2,500 2,550 2,550 2,600 2,600 2,700 2,700 Generator Maintenance 2,630 2,680 2,680 2,730 2,730 2,800 2,800 Jetter Pump Replacement (sub below) 5,000 5,000 5,000 - - Root Saw Replacement/Repair 2,000 - - - - Pump Repair for San Lift Stations 10,500 10,700 10,700 10,900 10,900 11,500 11,500 LS Flush Valve Repair Kit - 350 350 - - Jetter Water Tank Replacement 3,500 3,500 Camera Reel Rehab - - TEGG Inspection WTP /CMF SCADA Integration Camera Cable Replacement - - - - - Total 56,905 59,910 59,910 51,770 51,770 53,695 53,695 CITY OF APPLE VALLEY 2016 BUDGET 350 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6269 REPAIRS -OTHER Repair Sewer Lines - (CIPP or spot repair) - 7,500 7,500 7,650 7,650 7,700 7,700 Manholes - Protection 1/1 10,000 10,200 10,200 10,400 10,400 10,500 10,500 Repair /Seal San Manhole Structures 16,000 16,350 16,350 16,700 16,700 17,000 17,000 WI N911 - SCADA Alarm Replacement 7,800 - - - - LS 1 pump 2 &3 Impeller Replacement 8,200 LS 7 Pump 2 Adaptor Bracket Replacement 2,500 LS 9 Air Relief - Corrosion Repairs 2,500 - - - - Radio & Control Upgrades (PLCs) - 15,000 15,000 15,000 15,000 15,000 15,000 Lift 10 Replace Impeller 1,000 1,000 Lift 1 & 4 Panel Roof 3,000 3,000 Lift 1 Panel Insulation 1,600 1,600 Lift 1 Replace A/C 2,500 2,500 Lift 9 Pump 1 Replace Starter - - - - - Total 47,000 49,050 49,050 57,850 57,850 50,200 50,200 6275 SCHOOL/CONF /EXP - LOCAL School & Certifications 2,275 1,775 1,775 1,800 1,800 1,800 1,800 MWOA Annual 500 500 500 500 500 500 500 Task Specific / Electrical Training 500 1,000 1,000 1,000 1,000 750 750 Total 3,275 3,275 3,275 3,300 3,300 3,050 3,050 6277 MILEAGE /AUTO ALLOWANCE 50% Supervisor 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Training 200 200 200 200 200 200 200 Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850 6278 SUBSISTENCE ALLOWANCE M W OA Annual /M W RA 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS MWOA Dues 55 55 55 55 55 55 55 Certification Renewal Fee 210 215 215 215 215 215 215 Total 265 270 270 270 270 270 270 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms for 5 employees 2,350 2,400 2,400 2,450 2,450 2,500 2,500 Total 2,350 2,400 2,400 2,450 2,450 2,500 2,500 6310 RENTAL EXPENSE General Rental 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6311 INSURANCE General, Auto, Property Liability 75,000 89,000 89,000 93,500 93,500 98,175 98,175 Total 75,000 89,000 89,000 93,500 93,500 98,175 98,175 6317 METRO WASTE CONTROL Metropolitan Council- Environmental Services 2,500,000 2,568,700 2,568,700 2,633,000 2,633,000 2,700,000 2,700,000 Waste Water Treatment Charges Total 2,500,000 2,568,700 2,568,700 2,633,000 2,633,000 2,700,000 2,700,000 6318 BURNSVILLE /EAGAN SEWER CHRG Burnsville 14,450 16,500 16,500 21,000 21,000 22,000 22,000 Eagan 41,300 45,320 45,320 46,500 46,500 48,650 48,650 Total 55,750 61,820 61,820 67,500 67,500 70,650 70,650 6399 OTHER CHARGES LOGIS 68,250 71,600 71,600 76,700 76,700 78,500 78,500 General Fund Admin Fee 300,000 - - - - Franchise Fee 185,000 - - - - Total 553,250 71,600 71,600 76,700 76,700 78,500 78,500 6351 CREDIT CARD FEES Annual Fee 10,000 10,000 10,000 15,000 15,000 17,500 17,500 Total 10,000 10,000 10,000 15,000 15,000 17,500 17,500 6610 DEPRECIATION Sanitary 536,000 536,000 536,000 536,000 536,000 577,000 577,000 Total 536,000 536,000 536,000 536,000 536,000 577,000 577,000 6730 CAPITAL OUTLAY -VEHICLES Replace 3/4 ton Pickup 411 34,000 - - - - 1 Ton Pickup 417 Toolbox, Plow 75,000 3/4 ton Pickup 429 Toolbox, Plow, Tommy Lift - 3/4 Ton Pickup 413 Toolbox, Plow Replace 3/4 ton Pickup 407 Mower (% 50FIeet/25 Water /25 Sewer) Easement Machine Replacement Emergency Backup Pump - 109,000 CITY OF APPLE VALLEY 2016 BUDGET 351 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP Lift Station 5 Replacment 650,000 650,000 Sewer Televising Camera Replacement 135,000 135,000 2017 Street & Utility Recon (Pal Hills 4th, JCRR) 689,000 689,000 Lift 1 Rag Grinder & Installation 60,000 60,000 CIPP End to End Line180' 146th St Ct 20,000 20,000 2014/2015 CIP Items 2014: 132nd Street Reconstruction 850,000 - - 2014: Whitney Drive East 145,000 - - 2014/2015: Lift Station No. 3 Replacement 35,000 575,000 575,000 Longridge 2nd Neighborhood Recon - 520,000 520,000 - - Palomino Hills 3rd and 4th - - 1,210,000 1,210,000 SCADA Wastewater Computer Replace 15,000 15,000 - - Burnsville Echo Valley lift station improvements - - Vac Dump Site Relocate Endicott Way Install Manhole Repair Pipe Sags Davit Hoist for Lift Station No. 1 Greenleaf Sewer Repairw/ Street Project Greenleaf Street and Utility Improvements 6735 CAPITAL OUTLAY - OTHER IMP cont. San Manhole Recon 2W1206 & 2W171 Replace Radio PLCs for Lift Stations Rehab VCP Sanitary Sewers CIPP Lift Sta 11 Switch Gear, Valves, Impeller Lift Sta 9 Switch Gear - - - - - Inter- Community Flow Metering Eagan 42,000 25,000 25,000 35,000 35,000 10,000 10,000 Total 2,207,000 2,270,000 2,355,000 1,325,000 1 1,325,000 1,484,000 1,484,000 7110 TRANSFERS TO OTHER FUNDS Annual Transfer to General Fund - 310,000 310,000 375,000 375,000 325,500 335,250 Total 310,000 310,000 375,000 375,000 325,500 335,250 7125 ADMIN CHARGE TO OTHER FUNDS Annual Admin Charge to General Fund 194,250 194,250 185,000 185,000 203,500 207,070 Total 194,250 194,250 185,000 185,000 203,500 207,070 Total Net of Personnel 6,364,615 6,440,235 6,525,235 5,697,264 5,672,264 5,895,530 5,883,850 TOTAL EXPENSES $ 6,990,269 $ 7,093,405 $ 7,178,405 $ 6,373,561 $ 6,348,561 $ 6,589,565 $ 6,577,885 LESS CAPITAL OUTLAY $ (2,316,000) $ (2,464,250) $ (2,549,250) $ (1,510,000) $ (1,510,000) $ (1,687,500) $ (1,691,070) Total Exp without Capital Outlay $ 4,674,269 $ 4,629,155 $ 4,629,155 $ 4,863,561 $ 4,838,561 $ 4,902,065 $ 4,886,815 352 •ss Goss Goss ssss sell Apple Valley Notes: 353 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5500 69 5505 STORM DRAINAGE UTILITY Public Works DESCRIPTION OF ACTIVITY The Storm Drainage Utility provides funding for the operation and maintenance of the City's storm water drainage system and management of surface water bodies. A majority of expenses for this business unit relate to improvement projects to fulfill State and Federal mandates for pollutant load reductions to lakes, maintenance of the municipal drainage system, drainage costs related to the annual street improvement program, and acquisition of drainage easements. SERVICE CATEGORIES The Storm Drainage Utility Division provides for the operation and maintenance of the municipal storm drainage system within the City of Apple Valley. The City's drainage system controls and conveys drainage from an estimated 8.1 billion gallons of precipitation each year. This utility service is provide by City Public Works Department staff using city -owned equipment and contract services for capital improvement projects. The following services are provided within this division. 1. Drainage System Maintenance Services • Provide repair and maintenance for 8,200 storm sewer manholes /catch basins and 169 miles of storm sewer pipe within the drainage network • Inspect and remove accumulated sediment from 230 storm water management ponds located throughout the drainage system within the City. • Inspect and maintain 12 storm water pumping stations and associated force main 2. System Flood Control Services ■ Monitor water levels in lakes and ponds in response to severe precipitation events ■ Perform drainage analysis to determine solutions to flooding events ■ Review building plans to ensure proper structure elevations above high water levels 3. System Management and Regulatory Services ■ Prepare mandatory MS4 permit documents and respond to evolving requirements associated with the Federal Clean Water Act ■ Perform water quality testing for surface water bodies ■ Provide funds for payment of annual dues for required membership to the Black Dog Watershed Management Organization ■ Coordinate storm water management activities with Vermillion River Watershed Management Organization 354 MAJOR OBJECTIVES FOR 2016 The primary challenge for the Storm Drainage Utility continues to involve the response to substantial increases in Federal and State mandates related to storm water management that continue to evolve at escalating rates. Similar to many other cities, the utility will be financially strained in future years to meet increased regulations and required capital investments for water management demands. Public Works staff will continue to update the City's Capital Improvement Plan and operational budget in response to increasing mandates. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Staff hours to address State MS4 2,920 3,200 3,000 3,200 3,300 Permit Requirements Number of lake water quality 226 222 235 240 240 samples *Number of Mandated TMDL 4 4 4 Studies Active w /in Apple Valley 5 5 'Long & Farquar TMDL Alimagnet Keller East Lake (Lakeville) Lower Miss Fecal Coliform Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 Water Quality Tech 0 1 1 1 Exist Position Shifted from 1500 Public Works /GIS Tech 0 1 1 1 Exist Position Shifted from 1500 355 Summary Budget Department 69 Storm Drainage 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Proposed Proposed Proposed Proposed Revenue: Utility Charges 1,517,090 1,500,729 1,561,406 1,495,000 1,539,000 1,580,000 1,627,400 Grants 40,000 80,707 - Other Revenue 5,180 4,407 6,884 5,000 5,000 5,000 5,000 Contributed Rev. (trunk fees) 243,935 145,737 216,043 Investment Earnings 32,983 (45,633) 81,775 32,000 32,000 32,000 32,000 1,839,188 1,685,947 1,866,108 1,532,000 1,576,000 1,617,000 1,664,400 Expenditures: Salaries & Wages - 7,029 116,398 119,042 122,505 189,890 194,655 Emp. Benefits - 1,067 54,239 41,125 45,105 47,050 47,550 Supplies 10,394 21,529 17,752 15,000 21,065 21,445 27,470 Contractual Serv. 75,634 86,966 71,759 113,180 152,190 246,260 249,590 Utilities - 54,795 60,464 12,800 12,800 12,800 13,300 Repairs & Maint. 66,348 24,782 57,497 55,700 52,515 66,475 52,750 Training/Travel/Dues 490 973 1,125 1,025 1,135 1,740 1,515 Other Exp. 3,045 4,023 5,289 6,500 7,500 7,800 8,000 Depreciation 481,084 488,131 500,774 475,000 475,000 500,000 500,000 Debt Service-Interest 64,149 62,792 58,630 62,000 55,580 52,600 49,480 Capital Outlay not capitalized 10,816 - - - Admin fee to Gen. Fund 300,000 300,000 300,000 250,000 315,500 332,500 339,660 Transfer to other funds 239,328 139,439 114,109 - - - - Transfer to Sewer Fund 60,000 - - - - - - Total Exp 1,300,472 1,191,526 1,368,852 1,151,372 1,260,895 1,478,560 1,483,970 Net Income 538,716 494,421 497,256 380,628 315,105 138,440 180,430 Net change in cash add: Depreciation 481,084 488,131 500,774 475,000 475,000 500,000 500,000 Debt Service - Principal (225,000) (230,000) (240,000) (240,000) (150,000) (155,000) (160,000) Capital Outlay (286,198) (669,575) (919,478) (1,108,000) (570,500) (654,500) (969,000) Debt Issued - - Net Change in Cash 508,602 82,977 (161,448) (492,372) 69,605 (171,060) (448,570) 356 Debt Service Schedule: GO Bonds of 2002 Bonds of 2005 Bonds of 2011a Total Refunded 1995 Refunded 1999 Year Principal Interest Principal Interest Principal Interest Principal Interest 2004 180,000 39,740 180,000 39,740 2005 160,000 36,230 160,000 36,230 2006 180,000 32,720 - - 180,000 32,720 2007 200,000 27,860 90,000 2,313 290,000 30,173 2008 200,000 21,860 85,000 19,928 285,000 41,788 2009 215,000 15,360 85,000 17,505 300,000 32,865 2010 230,000 8,050 85,000 14,955 - - 315,000 23,005 2011 - - 85,000 12,320 135,000 33,391 220,000 45,711 2012 85,000 9,600 140,000 64,082 225,000 73,682 2013 90,000 6,710 140,000 61,282 230,000 67,992 2014 95,000 3,515 145,000 58,482 240,000 61,997 2015 - - 150,000 55,582 150,000 55,582 2016 155,000 52,582 155,000 52,582 2017 160,000 49,482 160,000 49,482 2018 165,000 46,282 165,000 46,282 2019 165,000 42,652 165,000 42,652 2020 170,000 38,692 170,000 38,692 2021 175,000 34,272 175,000 34,272 2022 180,000 29,372 180,000 29,372 2023 185,000 24,062 185,000 24,062 2024 200,000 18,235 200,000 18,235 2025 210,000 11,535 210,000 11,535 2026 125,000 4,500 125,000 4,500 2016 Capital Outlay: New Vehicle $ 34,500 2016 Street & utility Improvement Project $480,000 Easement Acquisition - Long & Farquar Lakes $ 15,000 Sediment Removal from Stormwater Ponds $ 45,000 CSAH 42 /Foliage Abandon Old Structure $ 20,000 Briar Oaks Storm Lift Easements & Erosion Repair $ 20,000 Hidden Ponds Inlet & erosion Repair $ 40,000 $654,500 2017 Capital Outlay 2017 Street & utility Improvement $214,000 Easement Acquisition $ 50,000 Sediment Removal $ 80,000 Briar Oaks Storm Lift Easements & Erosion Repair $ 50,000 Farquar Storm Lift Rehab $ 575,000 $969,000 City of Apple Valley 357 Department Expense Summary Budget Years (2016 -2017) STORM DRAINAGE UTILITY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 116,708 106,133 119,040 67,046 186,840 186,840 191,515 191,515 6112 - SALARY - SEASONAL TEMP 278 6113 - OVERTIME - REGULAR EMPLOYEES 2,322 4,646 6118 -VACATION PAY 8,380 0 6121 - INSURANCE CASH BENEFIT 1,243 677 6122 - COMP REQUEST -1,681 -1,712 6123 - SALARY -OTHER 2,334 2,975 3,050 3,050 3,140 3,140 6105 - SALARIES AND WAGES 119,042 116,398 122,015 70,935 189,890 189,890 194,655 194,655 6138 - MEDICARE 1,726 1,551 1,770 1,022 1,820 1,820 1,870 1,870 6139 - FICA 7,381 7,089 7,565 4,368 7,785 7,785 7,980 7,980 6141 - PENSIONS -PERA 8,631 7,754 9,150 5,249 9,420 9,420 9,655 9,655 6142 - WORKERS COMPENSATION 2,042 2,164 2,285 1,866 2,480 2,480 2,490 2,490 6144 - LONG -TERM DISABILITY INSURANCE 345 294 335 155 345 345 355 355 6145 - MEDICAL INSURANCE 21,000 33,436 24,000 8,651 25,200 25,200 25,200 25,200 6146 - DENTAL INSURANCE 868 582 6147 - LIFE INSURANCE -BASIC 980 6 6148 - LIFE INSURANCE -SUPP /DEPEND 104 148 6125 - EMPLOYEE BENEFITS 41,125 54,239 45,105 22,047 47,050 47,050 47,550 47,550 6100 - TOTAL PERSONNEL SERVICES 160,167 170,637 167,120 92,982 236,940 236,940 242,205 242,205 6210 - OFFICE SUPPLIES 519 6211 - SMALL TOOLS & EQUIPMENT 3,400 1,565 3,125 164 5,745 5,745 2,520 2,520 6214 - CHEMICALS 600 605 620 0 2,130 2,130 2,130 2,130 6215 - EQUIPMENT -PARTS 8,800 10,362 12,970 1,310 9,140 9,140 9,360 9,360 6229 - GENERAL SUPPLIES 2,200 5,220 4,350 428 4,430 4,430 13,460 13,460 6205 - SUPPLIES 15,000 17,752 21,065 2,421 21,445 21,445 27,470 27,470 6231 - LEGAL SERVICES 0 1,206 6231 - LEGAL SERVICES 310 1,084 6235 - CONSULTANT SERVICES 37,760 20,774 49,685 1,929 110,200 110,200 137,250 137,250 6235 - CONSULTANT SERVICES 4,318 5,273 6239 - PRINTING 2,220 588 1,600 118 1,600 1,600 1,600 1,600 6239 - PRINTING 0 77 6240 - CLEANING SERVICE /GARBAGE 4,500 0 5,000 0 5,100 5,100 6,000 6,000 6249 - OTHER CONTRACTUAL SERVICES 68,700 45,769 95,905 310 129,360 129,360 104,740 104,740 6230 - CONTRACTUAL SERVICES 113,180 67,131 152,190 3,563 246,260 246,260 249,590 249,590 6230 - CONTRACTUAL SERVICES 4,628 6,435 6255 - UTILITIES - ELECTRIC 12,800 60,464 12,800 9,458 12,800 12,800 13,300 13,300 6250 - UTILITIES 12,800 60,464 12,800 9,458 12,800 12,800 13,300 13,300 6265 - REPAIRS - EQUIPMENT 30,700 10,305 22,015 14,948 22,475 22,475 23,350 23,350 6266 - REPAIRS - BUILDING 0 0 6269 - REPAIRS -OTHER 25,000 47,192 30,500 7,103 29,000 44,000 29,400 29,400 6260 - REPAIRS AND MAINTENA 55,700 57,497 52,515 22,051 51,475 66,475 52,750 52,750 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,025 775 1,035 0 1,040 1,040 1,215 1,215 6276 - SCHOOLS /CONFERENCES /EXP OTHER 300 395 6277 - MILEAGE /AUTO ALLOWANCE 0 100 0 100 100 6280 - DUES & SUBSCRIPTIONS 50 0 6281 - UNIFORM /CLOTHING ALLOWANCE 600 600 300 300 6270 - TRNG /TRAVL /DUES /UNIF 1,025 1,125 1,135 396 1,740 1,740 1,515 1,515 City of Apple Valley 358 Department Expense Summary Budget Years (2016 -2017) STORM DRAINAGE UTILITY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 197,705 203,969 239,705 37,888 333,720 348,720 344,625 344,625 6200 - TOTAL OPERATING COSTS 4,628 6,435 6310 - RENTAL EXPENSE 0 0 6311 - INSURANCE- PROPERTY /LIABILITY 5,300 5,300 6,300 3,150 6,600 6,600 6,800 6,800 6312 - TAXES /SPECIAL ASSESSMENTS 826 6333 - GENERAL -CASH DISCOUNTS -11 -1 6399 - OTHER CHARGES 1,200 0 1,200 0 1,200 1,200 1,200 1,200 6301 -OTHER EXPENDITURES 6,500 5,289 7,500 3,149 7,800 7,800 8,000 8,000 6301 -OTHER EXPENDITURES 0 826 6300 - TOTAL OTHER EXPENDITURES 6,500 5,289 7,500 3,149 7,800 7,800 8,000 8,000 6300 - TOTAL OTHER EXPENDITURES 0 826 6610 - DEPRECIATION 475,000 500,774 475,000 0 475,000 500,000 475,000 500,000 6601 - TOTAL DEPRECIATION 475,000 500,774 475,000 0 475,000 500,000 475,000 500,000 6600 - TOTAL DEPRECIATION 475,000 500,774 475,000 0 475,000 500,000 475,000 500,000 6710 - CAPITAL OUTLAY -LAND 0 100,609 6725 - CAPITAL OUTLAY - OFFICE EQUIP 195,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 34,500 34,500 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 1,108,000 10,816 570,500 70 620,000 620,000 969,000 969,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 6701 - TOTAL CAPITAL OUTLAY 1,108,000 10,816 765,500 100,679 654,500 654,500 969,000 969,000 6701 - TOTAL CAPITAL OUTLAY 0 0 6700 - TOTAL CAPITAL OUTLAY 1,108,000 10,816 765,500 100,679 654,500 654,500 969,000 969,000 6700 - TOTAL CAPITAL OUTLAY 0 0 6810 - CONSTRUCTION IN PROGRESS 0 153,021 6801 - TOTAL CONSTRUCTION COSTS 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 153,021 6800 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 153,021 6910 - BOND PRINCIPAL 240,000 0 150,000 0 155,000 155,000 155,000 160,000 6901 -TOTAL DEBT SERVICE 240,000 0 150,000 0 155,000 155,000 155,000 160,000 6900 - TOTAL DEBT SERVICE 240,000 0 150,000 0 155,000 155,000 155,000 160,000 7015 - DEBT SERVICE - INTEREST 62,000 58,135 55,580 27,791 52,600 52,600 52,600 49,480 7020 - BOND PAYING AGENT FEES 495 0 7001 -TOTAL INTEREST AND FISCAL FEES 62,000 58,630 55,580 27,791 52,600 52,600 52,600 49,480 7000 - TOTAL INTEREST AND FISCAL FEES 62,000 58,630 55,580 27,791 52,600 52,600 52,600 49,480 7110 - TRANSFER TO OTHER FUNDS 250,000 0 0 0 7110 - TRANSFER TO OTHER FUNDS 114,109 0 7125 - ADMINI CHARGE TO OTHER FUNDS 300,000 315,500 131,458 300,000 332,500 300,000 339,660 7101 -TOTAL TRANSFERS 250,000 300,000 315,500 131,458 300,000 332,500 300,000 339,660 7101 -TOTAL TRANSFERS 114,109 0 7100 - TOTAL TRANSFERS 250,000 300,000 315,500 131,458 300,000 332,500 300,000 339,660 7100 - TOTAL TRANSFERS 114,109 0 2,499,372 1,368,851 2,175,905 554,229 2,215,560 2,288,060 2,546,430 2,612,970 359 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND REVENUE 4150 Grants - Other Govt Units - - - - - - 4918 Storm Drainage Charges 1,495,000 1,539,000 1,539,000 1,580,000 1,580,000 1,580,000 1,627,400 1,627,400 5010 Investment Interest 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 5399 Other Misc Revenue 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 1,532,000 1,576,000 1,576,000 1,617,000 1,617,000 1,617,000 1,664,400 1,664,400 SALARIES 6110 Regular Employees 116,708 119,040 119,040 122,515 122,515 122,515 125,585 125,585 Add employee 64,325 64,325 65,930 65,930 6113 Overtime - Reg - - - 6123 Salaries - Other 2,334 2,975 2,975 3,050 3,050 3,050 3,140 3,140 6138 Medicare 1,726 1,770 1,770 1,820 1,820 1,820 1,870 1,870 6139 FICA 7,381 7,565 7,565 7,785 7,785 7,785 7,980 7,980 6141 Pension - PERA 8,631 9,150 9,150 9,420 9,420 9,420 9,655 9,655 6142 Worker's Compensation 2,042 2,285 2,285 2,480 2,480 2,480 2,490 2,490 6144 Long -Term Disability Insurance 345 335 335 345 345 345 355 355 6145 Hospital & Life Insurance 21,000 24,000 24,000 25,200 25,200 25,200 25,200 25,200 Total 160,167 167,120 167,120 172,615 236,940 236,940 242,205 242,205 6211 SMALL TOOLS & EQUIPMENT Small tools for water quality & Rain Barrels 800 850 850 870 870 870 870 870 Replace Ice Auger Unit - 675 675 - - - Water Sampling Equipment - - - 1,250 1,250 1,250 Mud Mats 2,000 2,000 Replace Disolved Oxygen Meter 1,500 - - - - - Cartegraph License Purchase 1,100 1,600 1,600 1,625 1,625 1,625 1,650 1,650 Total 3,400 3,125 3,125 3,745 5,745 5,745 2,520 2,520 6214 CHEMICALS Alum - - - - 1,500 1,500 1,500 1,500 Barley Straw 600 620 620 630 630 630 630 630 Total 600 620 620 630 2,130 2,130 2,130 2,130 6215 EQUIPMENT - PARTS Pumps Seals, Impellers, Valves, etc. 8,000 8,150 8,150 8,300 8,300 8,300 8,500 8,500 Air Relief Valve Parts 800 820 820 840 840 840 860 860 Ford Pumping /Hose 4,000 4,000 Total 8,800 12,970 12,970 9,140 9,140 9,140 9,360 9,360 6229 GENERAL SUPPLIES Catch Basin Castings, Mortor, Rings, Grates 1,800 4,000 4,000 4,080 4,080 4,080 4,100 4,100 Water Quality General Supplies 400 350 350 350 350 350 350 350 Total 2,200 4,350 4,350 4,430 4,430 4,430 13,460 13,460 6235 CONSULTANT SERVICES Drainage Modeling fFMDL Assistance 8,200 10,500 10,500 10,500 10,500 10,500 12,000 12,000 2014 includes Scout Lake & McNamara Pond MN Stormwater Coalition 1,260 1,285 1,285 1,310 1,310 1,310 1,000 1,000 MS4 /Surface Water Mgmt Plan Update (2 yrs) 5,000 15,000 15,000 50,000 75,000 75,000 100,000 100,000 Blackdog WMO Annual Dues 12,250 14,300 14,300 14,590 14,590 14,590 14,750 14,750 Eng - Sediment Remove Long /Farq /P170 - - - - - - Water Quality Analysis & Testing 8,500 8,600 8,600 8,800 8,800 8,800 9,500 9,500 Cartegraph Storm Data System 2,550 Total 37,760 49,685 49,685 85,200 110,200 110,200 137,250 137,250 6239 PRINTING /PUBLISHING Educational Mils for MS4 /Blue Thumb 1,500 900 900 900 900 900 900 900 Educational Mils for TMDL Requirement 720 700 700 700 700 700 700 700 Total 2,220 1,600 1,600 1,600 1,600 1,600 1,600 1,600 6240 C. SERVICE /GARBAGE REMOVAL Sump Catch Basin Mat[ Disposal 4,500 5,000 5,000 5,100 5,100 5,100 6,000 6,000 Total 4,500 5,000 5,000 5,100 5,100 5,100 6,000 6,000 6249 OTHER CONTRACTUAL SERVICES Lake WQ / TMDL Projects >Alimagnet Projects (Per JPA Burnsville) 9,500 9,500 9,500 9,500 9,500 9,500 9,500 9,500 >Keller Lake Projects (Per JPA Burnsville) 8,500 8,500 8,500 8,500 8,500 8,500 8,500 8,500 >LacLavon Projects (Per JPA Burnsville) 5,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 > Water Quality CAMP Program 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 >Raingarden Workshop (w /SWCD) 700 700 700 700 700 700 700 700 >Blue Thumb Annual Dues 500 510 510 520 520 520 520 520 >Rain Garden /Shor[ine Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 >Wet[and Health Eva[. Program 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 >Iron Inhanced Sand Filter Maintenance 2,000 2,000 2,000 2,000 Long /Farquar TMDL Implement >Fish Stocking - 2,000 2,000 1,000 1,000 1,000 1,000 1,000 >Fish Removal - 8,000 8,000 - - - 8,000 8,000 >Farquar Weed Harvesting 15,000 15,000 15,000 15,000 15,000 15,000 16,000 16,000 >Long Lake Drawdown 1,800 - - - - - >Alum Treatment P12 and P170 11,650 16,000 16,000 16,000 3,000 3,000 3,000 3,000 >Long Lake Weed Management 10,000 10,000 3,000 3,000 Lac Lavon & Scout Lakes >WQ Monitoring - 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Storm System Operations >Cobblestone - Inlet Purge - 780 780 - - - 800 800 >Trans Alarm Storm L.S. Monitoring 835 410 410 420 420 420 >Hanover Lift Station Replace Elec. Breaker - 700 700 - - - 360 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND , Pennock Lift Station Replce PLC - 1,250 1,250 - - - >Sump CB Cleaning Contract Work - 10,000 10,000 10,000 50,000 50,000 50,000 50,000 80120 Cost Split County /City (40,000) (40,000) (40,000) (40,000) >Alarm Phone Lines 865 880 880 900 Delete 900 Delete 900 6249 OTHER CONTRACTUAL SERVICES cont. > Pennock Shores LS Pump Rehab - - - - - - >Cartegraph Maintenance Fee 2,050 2,075 2,075 2,120 2,120 2,120 2,120 2,120 >Aerial Photos /Pictometry Dakota County JPA - 800 800 800 800 800 800 800 >Monitoring Equipment 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Farquar Storm Lift Rehab Design & Inspect 40,000 40,000 20,000 20,000 Cobblestone Storm Structure Pave 3,000 3,000 VFC Storm Lift to Lift SCADA 2,500 2,500 Hidden Ponds Storm Lift Insulate Panel 1,500 1,500 Total 68,700 95,905 95,905 84,260 129,360 129,360 104,740 104,740 6255 UTILITIES - ELECTRIC Lift Stations -Storm 12,000 12,000 12,000 12,000 12,000 12,000 12,500 12,500 Birger Pond - Elect. & Maint. w /Rsmt 800 800 800 800 800 800 800 800 Total 12,800 12,800 12,800 12,800 12,800 12,800 13,300 13,300 6265 REPAIRS - EQUIPMENT Lift Stations 12,000 12,240 12,240 12,500 12,500 12,500 13,000 13,000 Electric Maintenance & Repair/TEGG 8,000 8,150 8,150 8,300 8,300 8,300 8,500 8,500 Pump Inspection 1,100 1,125 1,125 1,150 1,150 1,150 1,250 1,250 Lake Aeriation Equipment 400 500 500 525 525 525 600 600 Cedar Knolls LS Valve Replacement 2,400 - - - - - Cedar Knolls Pump 2 Bracket Replacement 2,300 - - - - - Hannover LS Pump 1 & 2 Wear Ring Replace 3,000 - - - - - Hidden Ponds Pump 1 Wear Ring Replace 1,500 - - - - - Briar Oaks Pump Impeller Replace - - - - - - Alimagnet Valve Replacement - - - - - - Alimagnet Replace Wear Rings - - - - - - Alimagnet Upgrade Pump Cooling - - - - - - StarUStop Delay Timer Programming - - - - - - Belmont Storm Lift Replace Controls /Cabinet - - - - - - Hidden Ponds Pump 2 Repair Total 30,700 22,015 22,015 22,475 22,475 22,475 23,350 23,350 6269 REPAIRS - OTHER Repair Storm Sewer Pipes and Structures 10,000 10,200 10,200 10,400 10,400 25,400 10,600 10,600 Catch Basin Casting Repairs 15,000 15,300 15,300 15,600 15,600 15,600 15,800 15,800 Farquar Pump & Bearings - Rehab - 5,000 5,000 - - - Sediment Removal from Exist. Storm Ponds - - - - - - Moved to 6735 Sediment removal, restoration P -12, P170 - - - - - - NPDES /BMP Maintenance Projects 1 3,000 3,000 1 3,000 3,000 Total 25,000 30,500 30,500 26,000 29,000 44,000 29,400 29,400 6275 SCHOOUCONF /EXP - LOCAL Wetland Training 250 255 255 255 255 255 255 255 MECA Conference 200 200 200 200 200 200 300 300 Water Resources Conf 250 255 255 260 260 260 260 260 Erosion Control Training 325 325 325 325 325 325 400 400 Total 1,025 1,035 1,035 1,040 1,040 1,040 1,215 1,215 6277 MILEAGE /AUTO Mileage 100 1 100 100 100 100 Total 100 100 100 100 100 6281 UNIFORM /CLOTHNG ALLOWANCE Uniforms 600 600 300 300 Total 600 600 300 300 6310 RENTAL EXPENSE Rentals Total 6311 INSURANCE Insurance 5,300 6,300 6,300 6,600 6,600 6,600 6,800 6,800 Total 5,300 6,300 6,300 6,600 6,600 6,600 6,800 6,800 6399 OTHER CHARGES Water Quality Permits (aquatic weed removal) 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6610 DEPRECIATION Depreciation 475,000 475,000 475,000 475,000 475,000 500,000 475,000 500,000 Total 475,000 475,000 475,000 475,000 475,000 500,000 475,000 500,000 6725 CAPITAL OUTLAY - OFFICE EQUIP None Total 6730 CAPITAL OUTLAY - VEHICLES Replace Elgin Street Sweeper 306 - 195,000 195,000 - - - Add vehicle for new staff 34.500 34,500 Replace Pick -up No. 601 Total 195,000 195,000 34.500 34,500 6735 CAPITAL OUTLAY- OTHER IMP Salt Brine Mixer Equipment Annual Street Improvement Project 295,000 395,000 395,000 480,000 480.000 480,000 214.000 214,000 2012 - JCRR and Overlay Areas 2013 - Greenleaf Neigh & Whitney Dr 361 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 2014 - 132nd Street, Ga/axie to JCRR 2015 - Longridge 2nd Addition 2016 - Longridge 2nd Addition Easement Acquisition 38,000 50,000 50,000 15,000 15,000 15,000 50,000 50,000 Sediment Removal from Exist. Storm Ponds 26,000 30,000 30,000 45,000 45,000 45,000 80,000 80,000 6735 CAPITAL OUTLAY- OTHER IMP cont. Scout Lake Aerator - 7,000 7,000 - - - Alimagnet LS Control Panne[ Replace - 18,500 18,500 - - - Belmont Storm Life SCADA 14,000 - - - CSAH 42 /Foliage Abandon Old Storm Structure - 20,000 - 20,000 20,000 Cobblestone Stormceptor Access Modifications - - 25.000 25,000 Moved to 2015 Moved to 2015 Holyoke Neighborhood Flood Mitigation 575,000 - - - - - Shifted forward from 2012 to 2014 in progress - - Quarry Ponds WQ Mod (Scope TBD) 50,000 - - - - - Long Lake Bioretention Retrofits (P8 Filter) 110,000 50,000 160.000 - Storm Sewer Improvements - - - - - - Clean Material - Storage Pad - - - - - - Briar Oaks Storm Lift Easements & Erosion Rpr 20,000 20,000 50,000 50,000 Hidden Ponds Inlet & Erosion Repair 40,000 40,000 Farquar Storm Lift Rehab (move from 2016 to 2017) 575,000 575,000 Total 1,108,000 570,500 685,500 565,000 620,000 620,000 969,000 969,000 6910 BOND PRINCIPAL Principal 240,000 150,000 150,000 155,000 155,000 155,000 155,000 160,000 Total 240,000 150,000 150,000 155,000 155,000 155,000 155,000 160,000 7015 BONDINTEREST Interest 62,000 55,580 55,580 52,600 52,600 52,600 52,600 49,480 Total 62,000 55,580 55,580 52,600 52,600 52,600 52,600 49,480 7110 TRANSFER TO OTHER FUNDS Sewer Fund Total 7125 ADMIN FEE TO OTHER FUNDS General Fund 250,000 315,500 315,500 332,500 300,000 332,500 300,000 339,660 Total 250,000 315,500 315,500 332,500 300,000 332,500 300,000 339,660 TOTAL EXPENSES $ 2,499,372 $ 2,175,905 $ 2,290,905 $ 2,017,035 $ 2,215,560 $ 2,288,060 $ 2,546,430 $ 2,612,970 LESS CAPITAL OUTLAY $ (1,108,000) $ (765,500) $ (880,500) $ (565,000) $ (654,500) $ (654,500) $ (969,000) $ (969,000) Total Exp without Capital Outlay $ 1,391,372 $ 1,410,405 $ 1,410,405 $ 1,452,035 $ 1,561,060 $ 1,633,560 $ 1,577,430 $ 1,643,970 362 •ss Goss Goss ssss sell Apple Valley Notes: 363 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5800 62 5805 STREET LIGHT UTILITY Public Works DESCRIPTION OF ACTIVITY The Street Light Utility provides funding for the operation and maintenance of the street lights located throughout the City of Apple Valley. Approximately 3,450 street lights are located within the City. Dakota Electric Association maintains approximately 3,200 lights under a fixed rate program and the City owns and maintains approximately 255 lights, primarily along the downtown ring route area, Cedar Avenue and Founders /153rd Street. The street light system will continue to expand with future construction of the City's street system. MAJOR OBJECTIVES FOR 2016 The major objective for 2016 within this business unit includes replacement of aging street lights along County Road 42 from Flagstaff Avenue to Garden View Drive. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projecte Projecte d d Item 2012 2013 2014 2015 2016 Number of DEA Street Lights 3,210 3,220 3,225 3,230 3,235 Number of City Street Lights 182 184 255 255 255 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2013 2014 2015 2016 None 0 0 0 0 364 Summary Budget Street Light Utility - 5800, Dept 62 2012 2013 2014 2014 2015 2016 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Utility Charges 454,477 449,885 465,584 454,475 468,000 482,000 494,050 Grants - - - - - - - Other Revenue - - - - - - - Investment Earnings 658 (521) 1,345 450 375 375 375 455,135 449,364 466,929 454,925 468,375 482,375 494,425 Expenditures: Supplies 386 1,759 15,000 8,000 8,000 8,000 8,180 Contractual Serv. 2,327 10,490 6,500 27,000 32,000 27,000 27,675 Utilities for Resale 443,440 428,451 433,600 452,280 435,000 448,000 459,200 Repairs & Maint. - 1,505 - - - - - Other Exp. 1,800 1,900 1,900 1,900 7,300 7,700 7,893 Capital outlay - 7,200 - - Admin fee to Gen. Fund - Transfer to Sewer Fund - - - Total 447,953 444,105 464,200 489,180 482,300 490,700 502,948 2016 Capital Outlay: County Road 42 Street Light Replacement: Project initiated in 2014, with 2016 final completion. Activity accounted for in the Electric Franchise Fee Fund. City of Apple Valley 365 Department Expense Summary Budget Years (2016 -2017) STREET LIGHT UTILITY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 30 6113 - OVERTIME - REGULAR EMPLOYEES 1,216 6105 - SALARIES AND WAGES 1,247 6138 - MEDICARE 17 6139 - FICA 73 6141 - PENSIONS -PERA 94 6125 - EMPLOYEE BENEFITS 184 6100 - TOTAL PERSONNEL SERVICES 1,431 6215 - EQUIPMENT -PARTS 8,000 0 8,000 0 8,000 8,000 8,180 8,180 6205 - SUPPLIES 8,000 0 8,000 0 8,000 8,000 8,180 8,180 6235 - CONSULTANT SERVICES 0 0 5,000 0 6237 - TELEPHONE /PAGERS 593 299 6249 - OTHER CONTRACTUAL SERVICES 27,000 12,434 27,000 5,982 27,000 27,000 27,675 27,675 6230 - CONTRACTUAL SERVICES 27,000 13,027 32,000 6,281 27,000 27,000 27,675 27,675 6255 - UTILITIES - ELECTRIC 48,480 558 0 281 6250 - UTILITIES 48,480 558 0 281 6269 - REPAIRS -OTHER 0 0 6260 - REPAIRS AND MAINTENA 0 0 6200 - TOTAL OPERATING COSTS 83,480 13,585 40,000 6,562 35,000 35,000 35,855 35,855 6311 - INSURANCE - PROPERTY /LIABILITY 1,900 1,900 7,300 3,650 7,700 7,700 7,893 7,893 6301 -OTHER EXPENDITURES 1,900 1,900 7,300 3,650 7,700 7,700 7,893 7,893 6300 - TOTAL OTHER EXPENDITURES 1,900 1,900 7,300 3,650 7,700 7,700 7,893 7,893 6545 - NON - TAXABLE MISC FOR RESALE 403,800 409,186 435,000 140,446 448,000 448,000 459,200 459,200 6501 - TAXABLE /NON- TAXABLE MISC RESAL 403,800 409,186 435,000 140,446 448,000 448,000 459,200 459,200 6500 - TOTAL LIQUOR EXPENDITURES 403,800 409,186 435,000 140,446 448,000 448,000 459,200 459,200 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 489,180 424,672 482,300 152,089 490,700 490,700 502,948 502,948 366 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 62: STREET LIGHT UTILITY- 5805 (5801 Revenue, 5805 Expenses) Public Works Department COMPANY 5800: STREET LIGHT UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 4919 REVENUE Street Light Utility Charges $ (454,475) $ (468,000) $ (468,000) (482,000) (472,000) (482,000) (494,050) (494,050) Total $ 454,475 $ 468,000 $ 468,000 $ 482,000 $ 472,000 $ 482,000 $ 494,050 $ 494,050 6215 EQUIPMENT - PARTS Light Bollards Founders Ln- Damaged Equip 3,500 3,500 3,500 3,500 3,500 3,500 3,580 3,580 City Owned Street Lights - Damaged Equip 4,500 4,500 4,500 4,500 4,500 4,500 4,600 4,600 Total $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,180 $ 8,180 6235 CONSULTANT SERVICES LED Street Light Pilot Study - Flagstaff Ave Design for CR 42 Street Light Replacement Proj Elec Fran Fee 5,000 5,000 Total $ S 5,000 $ 5,000 6249 OTHER CONTRACTUAL SERVICES Gopher State One Call Locates City -owned 2,500 2,500 2,500 2,500 2,500 2,500 2,563 2,563 Electric Locating Service $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 8,200 8,200 Electrician - Repair Damaged City -owned Lights 5,000 5,000 5,000 5,000 5,000 5,000 5,125 5,125 Cedar Ave Street Light Maint Contract 11,500 11,500 11,500 11,500 11,500 11,500 11,788 11,788 Total $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ 27,000 27,675 27,675 6255 UTILITIES - ELECTRIC Dakota Electric and Xcel Energy - O &M Lights - - - - - - Operation and Maint of Street Lights Electric for Traffic Signals - City + County 4,040 Total 48,480 6311 INSURANCE Street Lights (from 5305) 1,900 7,300 7,300 7,700 7,700 7,700 7,893 7,893 Total S 1,900 S 7,300 $ 7,300 $ 7,700 $ 7,700 $ 7,700 $ 7,893 $ 7,893 6545 NON - TAXABLE MISC FOR RESALE Street Light Electric Charges 403,800 435,000 435,000 448,000 448,000 448,000 459,200 459,200 Total S 403,800 S 435,000 $ 435,000 $ 448,000 $ 448,000 $ 448,000 $ 459,200 S 459,200 6735 CAPITAL OUTLAY- OTHER IMP Street Lights Flagstaff South of CR42 - - - County Road 42 Street Light Replacement Proj Elec Fran Fee Total $ S $ TOTAL EXPENSES $ 489,180 $ 482,300 $ 482,300 $ 490,700 $ 490,700 $ 490,700 $ 502,948 $ 502,948 REVENUE $ 454,475 $ 468,000 $ 468,000 $ 482,000 $ 472,000 $ 482,000 $ 494,050 $ 494,050 367 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5600 60 5605 CEMETERY Public Works DESCRIPTION OF ACTIVITY The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued operation and general upkeep of the property. Lebanon Cemetery has space for an additional 8,000 burials based on existing vacant land and plans for minor expansion of two acres along Embry Path to provide a main entrance removed from the County Road system. SERVICE CATEGORIES Management and operations of the Lebanon Cemetery is provided by Public Works Department staff using city -owned equipment and contractual services from private companies. The following services are provided within this division. 1. Cemetery Management and Lot Sales ■ Provide sales of cemetery lots and cremation niches ■ Assist customers with interment service arrangements ■ Manage interment records in accordance with State requirements and industry standards 2. Interment Services ■ Provide interments within columbarium structures and cremation boulders ■ Excavate traditional graves through contract with a private excavation contractor ■ Excavate cremation graves by City staff using city -owned equipment ■ Restore lawn turf for interment sites 3. Maintenance of Grounds • Provide turf mowing and trimming through contract with a commercial lawn maintenance company • Repair and maintain lawn sod, trees and landscaping throughout the cemetery grounds • Repair and maintain internal driveways, parking lots, boundary fence, entrance monuments, street lights, irrigation, and plow snow during the winter season 368 MAJOR OBJECTIVES FOR 2016 In 2013, the City acquired an additional three acres of land to the east of the existing cemetery property, extending out to the future centerline alignment for Embry Way. This acquisition established the final boundary for the cemetery site. As early as 2016 staff anticipates that Embry Way will be extended north up to the future intersection with County Road 42. This improvement project will provide access to the easterly boundary of the cemetery property and provide traffic access to 155th Street, the location of a proposed future traffic signal at Pilot Knob Road. A portion of the cost to extend the road will be levied on the cemetery property. In future years, the City anticipates grading the easterly and southerly portions of the cemetery to establish final development grades for the site. The addition of another columbarium is planned for 2016. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Lot / Niche Sales — Resident 47 41 37 44 40 Lot / Niche Sales — Non 23 18 20 15 20 Resident Lot / Niche Sales Total 70 59 57 58 60 Number of Burials 43 45 34 43 40 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 None — See Public Works 0 0 0 0 369 Summary Budget Department 60 Cemete 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Sales 127,735 123,197 103,863 88,000 123,925 125,850 128,997 Other Revenues 980 265 2,000 2,000 2,000 2,050 Investment Earnings 12,883 (12,880) 19,433 9,000 9,000 9,000 9,225 141,598 110,317 123,561 99,000 134,925 136,850 140,272 Expenditures: Salaries & Wages 1,770 2,243 2,487 6,120 6,120 6,250 6,406 Emp. Benefits 321 406 458 955 955 978 1,003 Supplies 7,513 1,671 9,119 11,125 5,080 6,740 10,859 Contractual Serv. 29,652 15,441 11,805 30,925 27,835 28,650 29,366 Utilities 856 1,909 1,596 1,610 2,100 2,150 2,204 Repairs & Maint. 3,502 - 1,100 1,185 1,220 1,251 Training /Travel /Dues 418 1,009 964 1,270 1,260 1,285 1,318 Other Exp. - 9,726 6,153 8,535 7,950 7,950 8,149 Depreciation 19,136 19,064 19,064 19,065 19,000 19,000 19,475 Capital outlay - - 85,000 130,000 100,000 Total 63,168 51,469 51,646 80,705 156,485 204,223 180,031 2016 Capital Outlay: Assessment for the northerly extension of Embry Way to CSAH 42 $ 85,000 Columbarium $ 45,000 $130,000 2017 Capital Outlay: Grading of acquired property $100,000 City of Apple Valley 370 Department Expense Summary Budget Years (2016 -2017) CEMETERY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 55 0 6113 - OVERTIME - REGULAR EMPLOYEES 6,120 2,432 6,120 1,610 6,250 6,250 6,406 6,406 6123 - SALARY -OTHER 0 0 6105 - SALARIES AND WAGES 6,120 2,487 6,120 1,610 6,250 6,250 6,406 6,406 6138 - MEDICARE 90 35 90 23 92 92 94 94 6139 - FICA 380 148 380 99 390 390 400 400 6141 - PENSIONS -PERA 450 180 450 121 460 460 472 472 6142 -WORKERS COMPENSATION 35 96 35 71 36 36 37 37 6125 - EMPLOYEE BENEFITS 955 458 955 314 978 978 1,003 1,003 6100 - TOTAL PERSONNEL SERVICES 7,075 2,945 7,075 1,924 7,228 7,228 7,409 7,409 6210 - OFFICE SUPPLIES 68 47 6211 - SMALL TOOLS & EQUIPMENT 6,825 6,835 710 137 2,320 2,320 6,328 6,328 6229 - GENERAL SUPPLIES 4,300 2,216 4,370 906 4,420 4,420 4,531 4,531 6205- SUPPLIES 11,125 9,119 5,080 1,090 6,740 6,740 10,859 10,859 6205 - SUPPLIES 0 0 6231 - LEGAL SERVICES 250 0 250 0 250 250 256 256 6235 - CONSULTANT SERVICES 700 0 800 0 850 850 871 871 6235 - CONSULTANT SERVICES 0 0 6239 - PRINTING 200 0 200 40 200 200 205 205 6240 - CLEANING SERVICE /GARBAGE 0 0 6249 - OTHER CONTRACTUAL SERVICES 29,775 11,805 26,585 1,380 27,350 27,350 28,034 28,034 6230 - CONTRACTUAL SERVICES 30,925 11,805 27,835 1,420 28,650 28,650 29,366 29,366 6230 - CONTRACTUAL SERVICES 0 0 6255 - UTILITIES - ELECTRIC 1,000 797 1,000 280 1,025 1,025 1,051 1,051 6257 - UTILITIES -PRO PANE/WATER /SEWER 610 799 1,100 98 1,125 1,125 1,153 1,153 6250 - UTILITIES 1,610 1,596 2,100 378 2,150 2,150 2,204 2,204 6265- REPAIRS - EQUIPMENT 1,100 0 1,185 0 1,220 1,220 1,251 1,251 6269 - REPAIRS -OTHER 0 0 6260 - REPAIRS AND MAINTENA 1,100 0 1,185 0 1,220 1,220 1,251 1,251 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 0 0 6276 - SCHOOLS /CONFERENCES /EXP OTHER 865 819 880 0 900 900 923 923 6277 - MILEAGE /AUTO ALLOWANCE 275 5 245 0 245 245 251 251 6280 - DUES & SUBSCRIPTIONS 130 141 135 20 140 140 144 144 6270 - TRNG /TRAVL /DUES /UNIF 1,270 964 1,260 20 1,285 1,285 1,318 1,318 6200 - TOTAL OPERATING COSTS 46,030 23,484 37,460 2,908 40,045 40,045 44,998 44,998 6200 - TOTAL OPERATING COSTS 0 0 6312 - TAXES /SPECIAL ASSESSMENTS 1,732 835 6324 - CREMATION VAULTS 1,000 910 1,000 0 1,000 1,000 1,025 1,025 6325 - COLUMBARIUM 3,935 3,511 4,350 740 4,350 4,350 4,459 4,459 6326 -CREMATION BOULDER 3,600 0 2,600 0 2,600 2,600 2,665 2,665 6333 - GENERAL -CASH DISCOUNTS -1 -25 6301 -OTHER EXPENDITURES 8,535 6,153 7,950 1,551 7,950 7,950 8,149 8,149 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 8,535 6,153 7,950 1,551 7,950 7,950 8,149 8,149 6300 - TOTAL OTHER EXPENDITURES 0 0 6610 - DEPRECIATION 19,065 19,064 19,000 9,454 19,000 19,000 19,475 19,475 City of Apple Valley 371 Department Expense Summary Budget Years (2016 -2017) CEMETERY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6601 -TOTAL DEPRECIATION 19,065 19,064 19,000 9,454 19,000 19,000 19,475 19,475 6600 - TOTAL DEPRECIATION 19,065 19,064 19,000 9,454 19,000 19,000 19,475 19,475 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 85,000 0 130,000 130,000 100,000 100,000 6701 -TOTAL CAPITAL OUTLAY 0 0 85,000 0 130,000 130,000 100,000 100,000 6700 - TOTAL CAPITAL OUTLAY 0 0 85,000 0 130,000 130,000 100,000 100,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 7101 -TOTAL TRANSFERS 0 0 7100 - TOTAL TRANSFERS 0 0 80,705 51,647 156,485 15,837 204,223 204,223 180,031 180,031 372 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY -5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND REVENUE 4610 Lot Sales 88,000 89,700 89,700 91,000 91,000 91,000 93,275 93,275 4612 Grave /urn Digging - 28,500 28,500 29,000 29,000 29,000 29,725 29,725 4613 Monument/Marker Locating 2,450 2,450 2,500 2,500 2,500 2,563 2,563 4614 Cremation Vaults 1,225 1,225 1,250 1,250 1,250 1,281 1,281 4615 Holiday/Weekend Fee - 2,050 2,050 2,100 2,100 2,100 2,153 2,153 5010 Investment Interest 9,000 9,000 9,000 9,000 9,000 9,000 9,225 9,225 5399 Other Misc Revenue 2,000 2,000 2,000 2,000 2,000 2,000 2,050 2,050 Total 99,000 134,925 134,925 136,850 136,850 136,850 140,272 140,272 SALARIES 6110 Regular Employees - - 6113 Overtime - Regular 6,120 6,120 6,120 6,250 6,250 6,250 6,406 6,406 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other - - - - - - - - 6138 Medicare 90 90 90 92 92 92 94 94 6139 FICA 380 380 380 390 390 390 400 400 6141 Pension - PERA 450 450 450 460 460 460 472 472 6142 Worker's Compensation 35 35 35 36 36 36 37 37 6144 Long -term Disability Insurance - - - - - - - - 6145 Hospital & Life Insurance - - - - - - - - Total 7,075 7,075 7,075 7,228 7,228 7,228 7,409 7,409 6211 SMALL TOOL & EQUIPMENT Hand Tools 300 310 310 320 320 320 328 328 Metal Detector - Monument Locator - 400 400 - - - - - Blower Vac - - Hedge Trimmer Wheelbarrow - - - Ground Thawing Equip - Replacement 5,900 5,900 6,000 6,000 Cartegraph /GIS License 625 - - - - - Mud Mats 2,000 2,000 Total 6,825 710 710 6,220 2,320 2,320 6,328 6,328 6229 GENERAL SUPPLIES Tree /Shrub /Annual Flower Replacement 1,800 1,830 1,830 1,860 1,860 1,860 1,907 1,907 Pulverized Dirt 500 460 460 470 470 470 482 482 Seed 500 510 510 520 520 520 533 533 Flags, Carpet, Wood, etc. 1,000 1,020 1,020 1,020 1,020 1,020 1,046 1,046 Hydroseed Supplies 500 550 550 550 550 550 564 564 Bench for central area - - - - - - - - Total 4,300 4,370 4,370 4,420 4,420 4,420 4,531 4,531 6231 LEGAL SERVICES Legal Services Fees 250 250 250 250 250 250 256 256 Total 250 250 250 250 250 250 256 256 6235 CONSULTANT SERVICES 871 871 General Engineering & Surveying 700 800 800 850 850 850 Total 700 800 800 850 850 850 871 871 6239 PRINTING /PUBLISHING News Ads, Brochures, Deeds, etc. 200 200 200 200 200 200 205 205 Total 200 200 200 200 200 200 205 205 6249 OTHER CONTRACTUAL SERVICES Grave Excavation 12,250 12,500 12,500 12,750 12,750 12,750 13,069 13,069 Tree Removal, Clearing of Acquired Prop 4,500 - - - - - Rehab Planting Areas 650 - - - - - Cartegraph Maintenance Fee 575 585 585 600 600 600 615 615 Lawn Service 11,800 13,500 13,500 14,000 14,000 14,000 14,350 14,350 Total 29,775 26,585 26,585 27,350 27,350 27,350 28,034 28,034 6255 UTILITIES - ELECTRIC Lighting 895 895 895 915 915 915 938 938 Irrigation 105 105 105 110 110 110 113 113 Total 1,000 1,000 1,000 1,025 1,025 1,025 1,051 1,051 6257 UTILITIES - OTHER LP for Thawing Ground 125 200 200 205 205 205 210 210 Water for Irrigation 485 900 900 920 920 920 1 943 943 Total 610 1,100 1,100 1,125 1,125 1,125 1,153 1,153 6265 REPAIRS - EQUIPMENT Fencing, Misc. 350 360 360 370 370 370 379 379 Parking Lot Lights 750 825 825 850 850 850 871 871 Total 1,100 1,185 1,185 1,220 1,220 1,220 1,251 1,251 6275 SCHOOL/CONF /EXP - LOCAL General Training - - Total - - 6276 SCHOOL/CONF /EXP - OTHER MAC Conference 865 880 880 900 900 900 923 923 Total 865 880 880 900 900 900 923 923 373 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY -5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE /AUTO ALLOWANCE MAC Conference 230 200 200 200 200 200 205 205 Other 45 45 45 45 45 45 46 46 Total 275 245 245 245 245 245 251 251 6280 DUES & SUBSCRIPTIONS MN Association of Cemeteries 130 135 135 140 140 140 144 144 Total 130 135 135 140 140 140 144 144 6324 CREMATION VAULTS Purchase vaults 1,000 1,000 1,000 1,000 1,000 1,000 1,025 1,025 Total 1,000 1,000 1,000 1,000 1,000 1 1,025 1,025 6325 COLUMBARIUM Niche Plaques 2,660 3,000 3,000 3,000 3,000 3,000 3,075 3,075 Vases 1,275 1,350 1,350 1,350 1,350 1,350 1,384 1,384 Total 3,935 4,350 4,350 4,350 4,350 4,350 4,459 4,459 6326 CREMATION BOULDERS Individual - - - - - - Companion - - - - - - Scrolls 2,500 1,500 1,500 1,500 1,500 1,500 1,538 1,538 Emblems 600 600 600 600 600 600 615 615 Portraits 500 500 500 500 500 500 513 513 Total 3,600 2,600 2,600 2,600 2,600 2,600 2,665 2 6610 DEPRECIATION 19,065 19,000 19,000 19,000 19,000 19,000 19,475 19,475 Total 19,065 19,000 19,000 19,000 19,000 19,000 19,475 19,475 6740 CAPITAL OUTLAY - OTHER ITEMS Tree Removal, Clearing of Acquired Prop - - - - - - To 2016 Embry Way Road Special Assessment 85,000 85,000 To 2017 Grading of Acquired Property 100,000 100,000 100,000 Columbarium 45,000 45,000 Rehab Planting Areas - - - Land Acquisition 3 acres - - - Total - - - 100,000 130,000 130,000 100,000 100,000 Total Net of Personnel 73,630 64,410 64,410 170,895 196,995 196,995 172,621 172,621 TOTALEXPENSES $ 80,705 $ 71,485 $ 71,485 $ 178,123 $ 204,223 $ 204,223 $ 180,031 $ 180,031 LESS CAPITAL OUTLAY 0 0 0 (100,000) (130,000) (130,000) (100,000) (100,000) Total Exp without Capital Outlay 80,705 71,485 71,485 78,123 74,223 74,223 80,031 80,031 8/27/2015 •t1• Apple Vallev 2016 Budget and Tax Levy Informal City Council Meeting August 27, 2015 Tonight's Schedule Overall View Significant impacts Fiscal Disparities Two Year Budget — first year in Changes since the 8 -3 -15 version Valuation changes and tax impacts Council Discussion & Direction 1 8/27/2015 3udget Timeline Council Goal Setting , April 17, 2015 • Staff Budget Preparation June through July • Draft Budget Distributed - early August • Budget Workshop, August 27th, others ? Scheduled to Adopt Preliminary Budget and Levy in early September (September 10th) Notify County by September 30th of Council meeting date to discuss the budget and levy where the public is invited to attend. Budget Timeline • Council Goal Setting , April 17, 2015 • Staff Budget Preparation June through July • Draft Budget Distributed - early August Budget Workshop, August 27th, others ? Scheduled to Adopt Preliminary Budget and Levy in early September (September 10th) Notify County by September 30 of Council meeting date to discuss the budget and levy where the public is invited to attend. 2 8/27/2015 Budget Timeline Recommend Setting Budget Meeting Date for December 10, 2015 County Required to Send Parcel Specific Notices during 2nd and 3rd weeks of November Council to Hold Budget Discussion (TNT meeting), December 10th Adopt Final Budget and Tax Levy at December 10th Council Meeting (Backup date December 22nd) Budget Considerations for 2016 • Economy Recovering State Budget Currently Experiencing Surplus $2.2 billion surplus for 2015 (LMC bulletin - Aug 17, 2015) Likely no change for Apple Valley Levy Limits Expired after 2014 Residential Property Values Starting to Rise — increases scattered across wide range of increases Results in loss of Homestead MVE for homeowner Commercial Property Values Remain Flat 3 8/27/2015 New Information Since Preliminary Budget was Distributed Fiscal Disparities Impact, distribution $ drop of $124,000 (impact = $133k) Direct increase in spread levy Increases tax extension rate from 44.288 to 44.579 Increases taxes on median valued home by $6 to $938 Budget pages updated Tax calculations (p3 -6) for new Fiscal Disparities #'s 2016 Significant Impacts Median Home EMV increasing 4.85% (5.9% TMV) Homestead Market Value Exclusion (MVE) — The MVE residents receive will fall as their values increase. Median Value home taxes will increase because of MVE drop ($6 is increase is attributed to the loss of MVE for `16) Pavement Management Increase $88,200, or 3% Comp Plan Update: 2016 - $104,000 ($60,000 g/f & $44,000 util) Comp Plan Update: 2017 - $ 95,000 ($80,000 g/f & $15,000 util) Elections $94,500 4 8/27/2015 2016 Significant Impacts (cont'd) VERF Addition of Parks Maintenance, impact of $207,755 Health Insurance COLA Fire Relief Contribution up $128,000 ($56,000 offset by State Fire Aid) Transfer to Municipal Building Fund $ 176,000 Add to Council Contingency $76,000 Minimum Wage Increase, best estimate $5,100 Recreation & Arenas Elections - $1,600 Liquor —Competition impacts Budgeted Sales were reduced 8% from high of 2014 The Numbers — at a glance " M Median Residential MV Increase 8.10% 4.85% Levy Increase 1.8% 4.0% % Increase City Taxes for Median Value Home 3%($26) 4.1%($37) % of Levy directed D/S and Pavement Mgmt 18.4% 18.3% Overall Taxable MV Increase 8.5% 5.9% General Fund Exp Increase 1.9% 4.8% Transfer from Liquor Stores $600,000 $630,000 5 8/27/2015 Two Year Budget Provides Two Year Look Assumptions Made Revenue Assumptions Expenditure Assumptions 2016 -17 Budget Assumptions , 2016 Revenues General Levy (2.6 %) $601,000 • TIF #7 Decertified $255,000 • New Construction $ 68,000 (50 homes x $300,000) • Total Levy Increase (4.0 %) $924,000 2017 Revenues • General Levy (2.5 %) $603,000 • New Construction $ 95,000 (70 homes x $300,000) • Total Levy Increase (2.9 %) $698,000 Transfers & Admin fees up 5-7% Charges for Services increase at same rate expense are increasing 6 8/27/2015 2016 -17 Assumptions (cont'd) Expenditures 2016: Adds Park Maintenance to the VERF program ($207,775/yr) COLA — contracts not settled for 2016 Health Insurance at cap FT Position in Storm Water Utility PT added; Muni Bldg, CMF Bldg, Bldg Insp New Fund used for Building Improvements 2017: No Position Requests funded in General Fund: FT Position; Water Utility VALUATION INCREASES AND TAX IMPACTS 7 8/27/2015 Overall Tax Capacity Increases 5.5% % Change in Tax Capacity by Type (Overall 5.5% increase in '16) -10% -5% 0% 5% 10% Residential C &I Utility Agricultural 71� 1111 Cabins Apartments Personal Property pay'16 New Construction value Pay'16 MV Appreciation rr `15 to 'l 6 Increase Poro nt Chango Mark� � IB4tY fn 2k ■ ®40tYaiY .G " � yti'. �aailwaY a � ®aaiYbix � Cvsnaaad Value w aa. �aW PTY 8 8/27/2015 46% of Residential Properties:. Increased between 1% and 7% Change in TMV - Pay 2016 (median TMV change = 5.9 %) 0 2000 Z 1800 L 1600 46% increas M 1400 1 % to 7% 1200 1000 - 800 600 400 0 200 d 0 E O N m V N 0 1- 00 0) O 7 N (2 V N (2 00 O) O N ( z O O O O O O O O O O O O O 0 O N 0 0 V (f) ( (`") (O I— 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0) N (2 00 O) O � � � � N N 46/0 of Residential Properties Increased between 1% and 7% Change in TMV - Pay 2016 (median TMV change = 5.9 %) 0 2000 Z 1800 L 1600 46% increased a 1400 1% to 7% 1200 1000 800 N 600 -36% increased d W 400 2 % to 6% 0 200 a� 0 E O N (h V N (fl r— 00 O) O N (2 V N (2 00 O) O N N z O 0 O O O O O O O O O O O O N 0 0 0 ( 0 0 ( I� 00 0 0 . 2 � � � � � � � � -o 0 -o 0 -o 0 (`") V l!) (O 0 0 0 0 0 0 0 0 0 0 0) O N (2 V N (O 00 O) O 9 8/27/2015 75% of Properties increased Ipso than 10% Change in TMV - Pay 2015 (median TMV change = 5.9 %) N 2000 Z 1800 1600 d 1400 75'%o incre a 10% or less 1200 W 1000 - 800 600 400 0 200 d 0 E O N (h V to (fl r— 00 o) O N (2 V to (fl 00 O) O N N z O O O O O O O O O O O O O 0 O N 0 (`") V to (fl r— 00 0 0 0 0 0 0 0 0 0 0 0 0 0 01 O N (h V to (fl 00 O) O AV City Taxes on Median Valued Using Median Value in each Home Compares Favorably to community means halfofthe homes pay more and half pay less than this Similar Communities (pay16) in each community Edina $1,2E6 Eden Prairie r 1,186 Minnetonka $1,0 3 Maple Grove $1,0 9 St. Louis Park (midpoint rate '16) $1,00 Woodbury $961 Lakeville 943 Apple Valley S938 Plymouth 931 Burnsville 1 931 Eagan $860 $- $250 $500 $750 $1,000 $1,250 $1,500 (% in bar is Tax Capacity Extension Rate) 10 8/27/2015 AV City Taxes on Median Valued Using Median h a each Home Compares Favorably to lfoft community means half of the homes pay more and half pay less than this Similar C ommunities (pay'16) in each community Edina $1,2E 6 Eden Prairie 1,186 Minnetonka : • $1,053 Maple Grove $1,0 9 St. Louis Park (midpoint rate '16) $1,00 Woodbury wimej, 1 $961 Lakeville 943 Apple Valley 938 Plymouth S931 Burnsville 931 Eagan $8 0 $- $250 $500 $750 $1,000 $1,250 $1,500 (% in bar is Tax Capacity Extension Rate) Apple Valley's Preliminary Total Tax Levy - Moderate in Comparison to Comparable Cities (pay 2016) 8.00% 7.00% 7.0% 6.00% 5.00% 4.9% 4.9% 4.00% 4,0% 3.9% 3.4% 3.00% 2.00% 1.00% 0.00% ���� � °te m\ ° � ° ��ra �� a`i\e J° Source: Minnetonka Survey — August 2015 11 8/27/2015 TAX IMPACTS TO MEDIAN VALUED HOME Sample Calculation (city portion only) Property Value 218,200 Less Homestead MV Exclusion (17,602) =Taxable Market Value 200,598 State Class Rate 1.0% = Tax Capacity 2,006 Property Tax rate 44.58% = Gross taxes paid $ 894 Plus Referendum 44 Property Tax Dollars Paid - City $ 938 12 8/27/2015 "ample Ouse Example #1 Median Valued Home pay 2016 Market Value $ 218,200 that experienced 'x.35% increase Represents the Median Sample Home in Apple Valley Levy for Proposed 2016 increase by $924,000 or 3.99% Gen fund share of Levy increases ($ 911,755) Changes Tax Extension /Tax Capacity Rate from 45.274% to 44.579% Represents 50% of homes at this level or lower Property Taxes 2015 2016 Change City 859 894 $ 25 City Ref 42 44 $ 2 MVHC - - - Total 1 901 938 1 $ 37 Percentage Change 4.1% 71"Ie Mouse Example #2 Median Valued Home in `15 (experiencing 8.36% increase) pay 2016 Market Value $ 225,500 that experienced 3.36% increase (10% inc in TMV) Levy for Proposed 2016 increase by $924,000 or 3.99° ✓, Gen fund share of Levy increases ($ 911,755) Changes Tax Extension /Tax Capacity Rate from 45.274% to 44.579% Represents 75% of homes at this level or lower Property Taxes 2015 2016 Change City 859 930 $ 71 City Ref 42 45 $ 3 MVHC - - - Total 1 901 975 1 $ 74 Percentage Change 8.2% 13 8/27/2015 Example #3 Median Valued Home in `15 showing no increase pay 2016 • Market Value $ 208,100 that experienced -0% no increase Median value from 2015 Levy for Proposed 2016 increase by $924,000 or 3.99% Gen fund share of Levy increases ($ 911,755) Changes Tax Extension /Tax Capacity Rate from 45.274% to 44.579% Represents 9% of homes at this level or lower Property Taxes 2015 2016 Change City 859 845 ($14) City Ref 42 42 - MVHC - - - Total 901 887 ($14) Percentage Change -1.6% The Market Value Exclusion program results in tax increase because of the increase in the Market Value =no Prop Value 208,100 208,100 218,200 218,200 Less MVE (18,511) (17,602) = TMV 189,589 208,100 200,598 218,200 Times class rate .01 .01 .01 .01 =Tax Capacity 1,896 2,081 2,006 2,182 X tax Rate 45.274 45.274 44.579 44.579 a� $84 $78 $6 14 8/27/2015 Overall Property Values increase 8.9% Chan Payable 2016 t Property Class Payable 2013 Payable 2014 Payable 2015 12014t (prelim 0 016 Residential $3,026,238,584 $3,118,572,186 $3,433,970,784 $3,664,376,415 6.71% Comm./ Industrial $501,793,400 $491,436,500 $493,716,400 $499,922,600 1.26% Lhility $13,428,800 $12,060,400 $12,312,400 $12,312,400 0.00% Agricultural $11,640,100 $9,019,200 $8,797,900 $8,256,400 -6.15% Cabins $215,900 $219,400 $236,900 $256,400 8.23% Apartments $225,529,619 $226,812,916 $239,103,016 $253,666,604 6.09% Personal Property $39,480,800 $38,937,300 $40,284,100 $40,284,100 0.00% Total $3,818,327,203 $3,897,057,902 $4,228,421,500 $4,479,074,919 5.93% Residential Property Values Recovering Assessors Estimated Market Value Median Value Homesteaded Residential $300,000 $250,000 240,00841,40Q goo $200,000 24,800 247,80 218,20 9fi,100 7,300 203,80g87,d00 208,100 186,OOb $150,000 n75,100 $100,000 $50,000 — S- n It t(] C0 R 00 M 0 4 0 O O N O N O N O O O 04 O O N 4 N N N N N N N N N N N N N N 15 8/27/2015 ff 2016 Estimated City Tax Impact 6.5% more than 2009 (average of 1 % /year) Median Value Homes and Tax Dollars paid on Median Valued Home 300,000 88tgg7p$g62$866 $1,000 $785$773$815$836 $854$867 250,000 725 $800 E E 200,000 = _ $600 w v 150,000 100,000 $400 � R 50,000 $200 v v � 0 $ s 0 0 0 0 0 0 0 0 0 0 0 0^ `L `L `L `L `L 6 0 mMedian Value Home x R -4-Net Tax after MVHC ~ General Fund Expenditure Comparison (in $1,000'x) Change Change (15 ('15 to 2014 2015 2016 to 16) '16) Wages & Salaries $ 13,274 $ 13,563 $14,045 $ 482 3.6% Employee Benefits 4,220 4,516 4,701 185 4.1% Supplies 1,407 1,436 1,468 32 2.2% Contractural Services 2,783 2,681 2,877 196 7.3% Utilities 622 637 651 14 2.2% Repairs & Maintenance 363 353 431 78 22.1% Travel, Training, Dues 503 505 504 (1) -0.2% Other Expenditures 1,324 1,297 1,457 160 12.3% Items for Resale 77 74 73 (1) -1.4% Capital Outlay 908 874 877 3 0.3% Transfers Out 2,855 2,940 3,200 260 8.8% $ 28,336 $ 28,876 $30,284 $ 1,408 4.9% 16 8/27/2015 2016 General Fund Revenues General Fund Revenues 2016 Proposed Franchise Fees $30,283 & Other Taxes Licenses & 2% Permits 3% State Police & Fire Relief Aid Taxes ark & Rec- 2% 75% �Chgs &Rents 4 /o Other Charges for Services & Rents Fines & 5% Penalties Transfers In, 1% Other Admin charges Revenues & Reserves 1% 7% Property Tax Levy Components Com Levy General $18,566,000 $19,389,555 $ 823,555 4.4% Fund Street Maintenance 2,940,000 3,028,200 88,200 3.0% Program (bevy supported) Property Tax 200,000 150,000 (50,000) (25 %) Delinquencies Ice Arena Support 121,000 121,000 -0- 0% Debt Service - 910,000 936,000 26,000 2.9% Voter Approved Debt Service- all 397,000 433,245 36,245 9.1% other levy supported Total $ 23,134,000 $ 24,058,000 $ 924,000 4.0% 17 8/27/2015 ENTERPRISE FUNDS Enterprise Funds Summary - 2016 Liquor Enterprise Funds Capital M14-M Summary Outlay and Capital Outlay 8,450,600 9,015,784 31,000 9,046,784 Valleywood Golf Course 1,539,500 1,498,565 137,000 1,635,565 • 10,289,000 9,556,790 4,645,000 14,201,790 Sports Arena 892,500 897,415 28,500 925,915 Storm 1,617,000 1,633,560 654,500 2,288,060 Light Street 482,375 490,700 - 490,700 Cemetery • 136,850 74,223 130,000 204,223 Total 23,407,625 23,167,037 5,626,000 28,793,037 18 8/27/2015 Valleywood YTD Revenues (thru Aug 15 $99K ahead of 14) 1,000,000 900,000 YTD- 2013 $716,413 800,000 2014 $807,899 700,000 2015 $906,734 _ - 600,000 500,000 400,000 300,000 200,000 100,000 — Jan Feb Mar May Jun Jul Aug 2013 2014 2015 Valleywood — Financial Update Through YTD through July July 2015 Financial Update (in 2014 Total 2015 Total $1,000's) 2014 Golf Food & 2014 2015 Golf Food & 2015 Operation Beverage YTD Operation Beverage YTD Operating Revenues $ 618 $ 190 $ 800$ 682 $ 225 $ 90 Operating Expenses 598 193 790 637 207 84 Operating Income Before Depreciation 20 (3) 17 45 18 6 Depreciation 102 -0- 102 101 -0- 101 Operating Income (82) JL 85 (56) 18 38 Other Non Operating Income (Exp) -0- M -0- fjj Income (Loss) (83) u 86 (57) 18 39 19 8/27/2015 Liquor — July 2015 Sales, 12% behind July 14 YTD Sales Though july : $6,000,000 5,163,836 5,117,491 5,366,255 4,889,757 5,028,373 4 $5,000,000 ,70 $4,000,000 3 $3,000,000 $2,000,000 $1,000,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 Liquor Operations — on track to hit estimate of $8.3M from Spring of 2015 $10,000,000 U,637,000 $9,000,000 $8,000,000 $7,000,000 3,929,813 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 l l if If If If If Ib Ib N (O I o ■ Year End Sales Assume Aug to Dec 14 sales 20 8/27/2015 Prelim Budget Accomplishes Objectives Residential Property Taxes will rise 4.1% ($37 per year) for Median Valued Home ($901 to $938) Continues Goal of the City Council to not Specially Assess for the Annual Street Maintenance Program. Was made possible by canceling an existing park bond levy. Addresses Required Comp Plan Update Addition of Park Maintenance in VERF Fund Creation of Muni Bldg Fund Remaining Schedule Preliminary Levy and Budget Adoption September 10th Any Additional Information Needed ? Any Suggested Changes to the Levy / Budget ? Additional budget review dates ? 21 8/27/2015 CITY COUNCIL DISCUSSION & DIRECTION 22 6`6 0#0 ITEM: 3.A. 06 04 $ a s rrr App COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Audience Description: Conservation Minnesota Energy Survey Results Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: N/A SUMMARY: The following attachment was distributed to the City Council at the meeting. BACKGROUND: N/A BUDGET IMPACT: N/A ATTACHMENTS: Type Background Material August 27th, 2015 Dear Apple Valley City Council Member; My name is Avery Hildebrand and I am the Southeast Metro Community Coordinator for Conservation Minnesota, a statewide conservation organization comprised of approximately 60,000 members. In the fall of 2014, we mailed nearly 50,000 surveys to Dakota Electric service members asking if they support or oppose past and potential future actions related to energy use and conservation. The goal of the survey was to reach a broad cross section of the community, so we mailed surveys to a variety of residents hitting every neighborhood in all communities within the service territory and received over 3,770 responses. 523. of those responses were from Apple Valley Residents. It is important to note that this is not a scientific survey, but can still provide important insight about community opinions and attitudes. If you would like to meet with me to discuss the results or our organization further, I would welcome the opportunity to answer any questions you might have. Please feel free to contact me by email, avery@conservationminnesota.org or by phone at 612 -767 -1572. Thank you for your time and I look forward to meeting with you. Sincerely, Avery Hildebrand Southeast Metro Community Coordinator Conservation Minnesota NSERVATIO Dakota Electric MINNESOTA Energy Survey Results Protect the Minnesota you Love. May 2015 Conservation Minnesota is a statewide conservation organization with over 60,000 members. Our mission is to protect the Minnesota you love by solving our state's most important conservation issues. Surveying Minnesotans is an important part of our work that helps our staff and Board of Directors set organizational priorities. The Dakota Electric Energy Survey Conservation Minnesota mailed nearly 50,000 surveys to residents living in the Dakota Electric Cooperative service area asking if they support or oppose past and potential future actions related to energy use and conservation. The goal of the survey was to reach a broad cross section of the Co -Op's members. It is important to note that this is not a scientific survey, but can still provide important insight about community opinions and attitudes. Key Findings • Dakota Electric members were very interested in the survey. 3,770 people completed the survey, a response rate of 7 %. This more than four times the typical direct mail response rate. • Respondents strongly support existing co -op initiatives that have been leading the state when it comes to utilization of renewable energy sources. • Respondents also strongly support their local Co -Op taking additional steps to make sure they remain leaders of the state's renewable energy movement. Responses to Survey Questions ( )= Strongly Question 1: Electric cooperatives, like Dakota Electric, were the first Minnesota electric utilities to offer wind energy and now lead the state's community solar garden development. Do you support or oppose this action? • Total Support: 80% (67 %) • Total Neutral: 7% • Total Opposed: 13% Question 7: Would you support Dakota Electric choosing to meet increased state goals for renewable energy of 40% renewable by 2030? • Total Support: 78% (62 %) • Total Neutral: 8% • Total Opposed: 14°% 6`6 0#0 ITEM: 4.A. 06 04 $ a s rrr App COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve Minutes of August 13, 2015, Regular Meeting Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve the minutes of the regular meeting of August 13, 2015. SUMMARY: The minutes from the last regular City Council meeting are attached for your review and approval. BACKGROUND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. BUDGET IMPACT: N/A ATTACHMENTS: Type CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 2015 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held August 13, 2015, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann - Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Parks Superintendent Adamini, Police Captain Bermel, Planner Dykes, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, City Planner Lovelace, Acting Public Works Director Manson, Community Development Director Nordquist, Police Chief Rechtzigel, and Fire Chief Thompson. Mayor Hamann- Roland called the meeting to order at 7:01 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Hooppaw, approving the agenda for tonight's meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann- Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann- Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Grendahl, seconded by Hooppaw, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Grendahl, seconded by Hooppaw, approving the minutes of the regular meeting of July 23, 2015, as written. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley American Legion Auxiliary, Unit 1776, for use on September 26, 2015, at the Apple Valley CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 2015 Page 2 American Legion, Post 1776, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a Temporary On -Sale 3.2 Percent Malt Liquor License to Apple Valley American Legion, Post 1776, for use on the revised date of September 12, 2015, at the American Legion, 14521 Granada Drive, as described in the City Clerk's memo. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving a change in officers and managers for Apple Valley American Legion, Post 1776, in connection with the On -Sale Club License and Special License for Sunday Liquor Sales, at 14521 Granada Drive, naming Carla Tappainer as Commander, David Riha as 1st Vice Commander, Donald Hereau as 2nd Vice Commander, Gary Odegard as Adjutant and Finance Officer, Tamara Riha as Sergeant at Arms, John Ohotto as Operations Group Chair, Tom Dokulil as Operations Group 2016, Joseph Tappainer, Jr., as Operations Group 2017, Ranee Solis as Operations Group 2018, Robert Nelson as Past Commander, John Lenvik as Membership Chair, Mary Jarvis as Gambling Manager, Jorie Heder as Club Manager, and Joan Guse as Business Manager, as described in the City Clerk's memo. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2015 -105 appointing Nick Francis, as the Police Department Representative, to the Traffic Safety Advisory Committee, for a term expiring March 1, 2017. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, continuing the public hearing on the vacation of Evendale Way right -of -way and drainage and utility easements, north of the pipeline easement, to August 27, 2015. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2015 -106 setting a public hearing on September 24, 2015, at 7:00 p.m., on amendments to Master Development Program for Master Development District, establishment of TIF District No. 17, and adoption of a Tax Increment Financing Plan. Ayes - 5 - Nays -0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2015 -107 approving a 207 sq. ft. variance on Lot 23, Block 1, Chateau Estates (8460 133rd Street Ct.) for a detached garage, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Water Quality Improvement Cost Share Program Agreement with Gerald L. and Mary L. Rue as Trustees of the Rue Family Trust for raingarden, at 8163 137th Court, in an amount not to exceed $500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -5- Nays -0. CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 2015 Page 3 MOTION: of Grendahl, seconded by Hooppaw, approving the amended and restated Joint Powers Agreement with the City of Eagan for Firearms Training Facility as attached to the Police Chief s memo dated August 3, 2015, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 16 to the contract with Magney Construction, Inc., for AV Project 2012 -108, Water Treatment Plant Expansion, with a deduction of $15,596.00, and authorizing the Acting Public Works Director to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, accepting Municipal Center Surveillance and Camera System Project, as complete and authorizing final payment on the contract with General Security Services Corporation, in the amount of $10,908.08. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, accepting AV Project 2015 -132, 2015 Farquar Weed Harvesting, as complete and authorizing final payment on the contract with Waterfront Restoration, LLC, in the amount of $12,139.25. Ayes - 5- Nays -0. MOTION: of Grendahl, seconded by Hooppaw, approving hiring the seasonal and part time employees, acting assignment of employee, and resignation of employee, as listed in the Personnel Report dated August 13, 2015. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA INTRODUCTION OF NEW POLICE CAPTAIN AND SERGEANT Police Chief Rechtzigel introduced newly promoted Police Captain Nick Francis and Police Officer Adam Keeler. The Council congratulated them on their new positions. VILLAGE AT FOUNDERS CIRCLE 2ND ADDITION Ms. Dykes reviewed the request by Dakota County Community Development Agency (CDA) for the vacation of easements over a portion of Outlot A, Village at Founders Circle Addition, rezoning of two parcels totaling 4.78 acres from "PD- 739 /Zones 1 and 2" to "PD- 739 /Zone 1 ", and a subdivision by preliminary plat. It is recommended the City Council withhold action on the vacation until the final plat and development agreement for Village at Founders Circle 2nd Addition is considered. She added that a public hearing was held on June 17, 2015, and the Planning Commission voted unanimously to recommend approval of the rezoning and preliminary plat at its meeting on August 5, 2015. Discussion followed. CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 2015 Page 4 Mayor Hamann- Roland called the public hearing to order, at 7:27 p.m., to consider vacating easements over a portion of Outlot A, Village at Founders Circle Addition. The Mayor asked for questions or comments from the Council and the public. There were none and the hearing was declared closed at 7:28 p.m. MOTION: of Bergman, seconded by Hooppaw, passing Ordinance No. 995 rezoning a 4.78 acre site from "PD- 739 /Zones 1 and 2" to "PD- 739 /Zone 1 ". Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2015 -108 approving the preliminary plat of Founders Circle 2nd Addition, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. VACATION OF EASEMENTS IN CORTLAND THIRD ADDITION Mr. Lovelace reviewed the request by D. R. Horton, Inc. -MN and Fischer Sand and Aggregate, LLP, for the vacation of utility easements over and across Outlots A and B, Cortland Third Addition. Mayor Hamann- Roland called the public hearing to order, at 7:31 p.m., to consider vacating utility easements over and across Outlots A and B, Cortland Third Addition. The Mayor asked for questions or comments from the Council and the public. There were none and the hearing was declared closed at 7:32 p.m. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2015 -109 completing vacation of all utility easements over and across Outlots A and B, Cortland Third Addition, and authorizing the City Clerk to record the necessary documents. Ayes - 5 - Nays - 0. COMMUNICATIONS Mr. Lawell provided information regarding Minnesota Valley Transit Authority (MVTA) transit options to the Minnesota State Fair. Mayor Hamann - Roland invited the public to Kelley Park for Uponor's "Shakespeare Under the Stars" events. Councilmember Bergman thanked everyone for their involvement with Night to Unite. Police Captain Bermel recapped the Watchdog Walkers kickoff event. CALENDAR OF UPCOMING EVENTS MOTION: of Hooppaw, seconded by Bergman, approving the calendar of upcoming events as included in the in the Deputy City Clerk's memo dated August 10, 2015, and CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 2015 Page 5 noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CLAIMS AND BILLS MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check register dated July 30, 2015, in the amount of $1,307,512.10. Ayes-5-Nays-0. MOTION: of Grendahl, seconded by Hooppaw, to end the regular meeting and relocate to the Regent Conference Room to continue the informal meeting. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded Hooppaw, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 8:45 o'clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on ITEM: 4.13. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Consent Agenda Description: Approve State Gambling Exempt Permits for Apple Valley American Legion Auxiliary, Unit 1776, at Apple Valley American Legion, Post 1776 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve issuance of lawful gambling exempt permits, by the State Gambling Control Board, to Apple Valley American Legion Auxiliary, Unit 1776, for use on November 14, 2015, January 9, 2016, and March 12, 2016, at American Legion, Post 1776, 14521 Granada Drive, and waiving any waiting period for State approval. SUMMARY: Apple Valley American Legion Auxiliary, Unit 1776, submitted applications for gambling events to be held at American Legion, Post 1776, 14521 Granada Drive, on: November 14, 2015 January 9, 2016 March 12, 2016 The applications are on file should you wish to review them. BACKGROUND: Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. BUDGET IMPACT: N/A ITEM: 4.C. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Consent Agenda Description: Approve State Gambling Exempt Permit for Apple Valley Ducks Unlimited, Chapter 185, at Bogart's /Apple Place Bowl, on September 16, 2015 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Ducks Unlimited, Chapter 185, for use on September 16, 2015, at Bogart's /Apple Place Bowl, 14917 Garrett Avenue, and waiving any waiting period for State approval. SUMMARY: Apple Valley Ducks Unlimited, Chapter 185, submitted an application for a gambling event to be held at Bogart's /Apple Place Bowl, 14917 Garrett Avenue, on September 16, 2015. The application is on file should you wish to review it. BACKGROUND: Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. BUDGET IMPACT: N/A ITEM: 4.D. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Consent Agenda Description: Approve Change in Corporate Officers for Red Robin International, Inc., d /b /a Red Robin America's Gourmet Burgers & Spirits, 15560 Cedar Avenue, in Connection with On -Sale Liquor Licenses Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve the change in officers for Red Robin International, Inc., d/b /a Red Robin America's Gourmet Burgers & Spirits in connection with the "On -Sale Intoxicating Liquor" and "Special License for Sunday Liquor Sales" licenses, at 15560 Cedar Avenue, naming Michael Lawrence Kaplan as Vice President/Assistant Secretary, and Sarah Anne Mussetter as Secretary. SUMMARY: Red Robin International, Inc., d/b /a Red Robin America's Gourmet Burgers & Spirits has filed applications for change in officers required in connection with its "On -Sale Intoxicating Liquor" and "Special License for Sunday Liquor Sales" licenses, at 15560 Cedar Avenue. Michael Lawrence Kaplan is the new Vice President/Assistant Secretary, and Sarah Anne Mussetter is the new Secretary. Personal information forms have been filed and the Police Department has conducted the necessary background investigations. The information is on file should you wish to review it. BACKGROUND: City Code Section 111.34 provides for City Council approval of such changes and approval of the change in officer is recommended. BUDGET IMPACT: N/A ITEM: 4.E. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Consent Agenda Description: Approve Letter to Dakota County Regional Rail Authority (DCRRA) Providing Comments on Cedar Avenue Transitway Implementation Plan Update 2015 Staff Contact: Department/ Division: Bruce Nordquist, Community Development Director; Kathy Community Development Department Bodmer, Planner ACTION REQUESTED: Approve attached letter for transmittal to Dakota County Regional Rail Authority providing comments on the Cedar Avenue Transitway Implementation Plan Update 2015. SUMMARY: The 2015 Cedar Avenue Transitway Implementation Plan Update (IPU) was undertaken by Dakota County in November 2014 to update forecasted employment growth and land uses, conduct an updated ridership demand study, and to take into consideration Met Councils updated Regional Transitway Guidelines. The month of August is the public review period for the 2015 IPU. The attached letter provides comments from the City Council concerning priorities and items of concern for the City of Apple Valley. BACKGROUND: N/A BUDGET IMPACT: Apple Valley contributed $1,439,278 [1.3 %] of $109,618,311 Stage I Cedar Avenue Transitway project costs, Funding for future Cedar Avenue Transitway projects is expected from the following sources: 30% Federal, 30% State, 30% CTIB, 10% Dakota County /Municipalities. The project sponsors will continue to seek to fund a portion of project costs, including selected right -of -way acquisitions, utility relocations, roadway improvements, and pedestrian connections, with municipal contributions. ATTACHMENTS: Type Background Material •0• •00• 00000 0000 •i• 147th Street W City Q 71013 Telephone (952) 953 -2500 of ❑ y A Fax (952) 953 -2515 ■ �II� Apple Valley, MN 55124 -9015 www.cityofapplevalley.org ■ Y ■ August 27, 2015 The Honorable Liz Workman Ms. Kristine Elwood Chair, DCRRA Transit and Multi -Modal Programs Manager Dakota County Dakota County 'Transportation Department 1590 Highway 55 14955 Galaxie Avenue Hastings, MN 55033 Apple Valley, MN 55124 Subject: Cedar Avenue Transitway Implementation Plan Update 2015 Dear Commissioner Workman and Ms. Elwood, On behalf of the Mayor and all City Council members, the City of Apple Valley restates formal comments related to the 2015 Cedar Avenue Transitway Implementation Update (IPU) conducted by the Dakota County Regional Railroad Authority ( DCRRA). The City of Apple Valley participated in the study by attending the Policy Makers Workshops and the Technical Advisory Committee JAC). The priorities and concerns include: 1) The 147 Street skyway must be addressed "as soon as ridership and resources are identified." Any reference in the update that indicates a timeframe of 10, 20 or 30 years is a harmful policy position. The plan could go further in emphasizing the width of Cedar Avenue, high traffic volumes, pedestrian distance to crossing, pedestrian safety at at -grade crossing as impediments to ridership at this station. 2) The 140 Street Station does not accommodate east /west transfer to the Red Line with ease. The original design of the 140 Street Station, and the 2010 IPU, recognized the 140 Street Station Area has existing high density housing, vacant parcels zoned for medium to high density residential development, and the potential for robust cross connection on 140 Street. It is critical to ensure that this station can receive cross connections from established neighborhoods east and west of Cedar Avenue along 140 Street to fully realize ridership potential. !-tome of the Minnesota Zoological Garden 3) The 147` Street Station does not accommodate east/west transfer to the Red Line with ease. 147'' Street, east and west, is now completed. Most importantly, it has become a transformational jobs corridor. Residential and business development, expansion and retention tells a new investment story. In the last 18 months, a 226,000 sq. ft. office /flex /industrial job center has been built, another 160,000 sq. ft. manufacturer is under review, an additional 86,000 sq. ft. manufacturing expansion is under construction, a 280 -unit townhome development has just started construction. Each project is within 1 -1 /2 miles of the 147` Street Station. Further, TOD redevelopment areas directly adjacent to the 147` Street Station are being conceptually discussed today for additional transformation. The 2040 Comprehensive Plan Update in 2016 and 2017 will address these areas in greater detail rather than 25 years from now as the County Update suggests. 4) Red Line transit facilities directly and efficiently servicing the Palomino neighborhood are essential and must retain highway access. A study by Dakota County is forecasted to occur in Stage II (2015 to 2020) to identify options. In Stage 1I1 (2020 to 2025) a selected option would be developed. The need is great at this off -line transit stop as there is no direct connection to the Red Line. The selected option will need to address neighborhood (pedestrian), Red Line (transit) and highway (vehicle) access at this location. Access to the MIS Zoo should also be addressed. The City position is well known: bringing transit solutions to Palomino households in need is as important as requiring affordable housing production on the Red Line. Access at Palomino Drive and McAndrews Road must be retained 5) Park and ride demand needs to be addressed north of CSAH 42. The 2015 Draft IPU, as did the 2010 IPU, continues to indicate a need for between 800 and 1,400 additional park & ride parking spaces by 2040 north of CSAH 42. Any park and ride solution must be addressed in a way that does not create large parking infrastructure locations directly adjacent to low density residential neighborhoods. 6) Apple Valley Transit Station (AVTS) is successful, fully utilized and needs to be completed to allow for redevelopment of adjacent parcels. The addition of two decks of parking at AVTS will address the demand for park and ride for south Apple Valley. However, the remaining vacant land nearby has mixed -use potential that cannot be realized until AVTS improvements and modifications are completed. Taxable property with mixed -use development (commercial and housing) potential is envisioned adjacent to the station rather than additional seas of parking devoted to transit. The Metropolitan Council Transportation Policy Plan and 2040 Thrive Plan encourage locally planned and intensive transit oriented development. The largest parcel available for redevelopment, the former park and ride transit station at Gaslight Drive, is owned by the Apple Valley EDA and is expected to be repurposed with private development upon completion of all AVTS related improvements. Pedestrian/biking corridors through adjacent commercial and residential neighborhoods must also be a priority with greater emphasis during Stage II of the 2415 Update. 7) Support City planning of station areas and adjacent connections with needed resources. The Update strongly recommends city planning of higher intensity and transit oriented development on the Red Line. Many County studies have been completed. The DCRRA is encouraged to identify resources and distribute to individual cities to solve land use challenges and improve pedestrian and bicycle connections near station stops using grant resources. This already occurs through the Dakota County CDA for economic development and the Metropolitan Council for transit oriented development. 8) Support in the Update the addition of the needed third lane north of 138 Street West. During the preparation of the Update, an added lane solution has been placed after 2040 and identified for further study by 2020. Sometimes the best transit solutions may clearly be addressing roadway bottle- necks. The Update should be clear in the need for the lane addition and solve resources needed independently. Otherwise by 2425, Cliff, Palomino, Lakeville have station stops and the general driving public which includes Red Line riders at congestion points still have no relief. 9) Add to the timeline of the 2015 Update that about 5 years from now a "202012021 Implementation Plan Update" should occur. Cities on the Red. Line will be able to incorporate the 2444 Comprehensive Plan Update visioning, development priorities and basis for refined ridership needs and opportunities. Please integrate these comments into the 2015 Implementation Plan Update as essential changes that maximize ridership on Apple Valley's portion of the Red Line. Sincerely, CITY OF APPLE VALLEY "aryHa Roland, Mayor JWn Bergman, Co lmember p ct 4 _1� �a �. Ruth rendahl, Councilmember Tom Goodwin, Councilmember Clint Hooppaw, Councilmember 6`6 0#0 ITEM: 4.F. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Continue Public Hearing on Vacation of Evendale Way Right -of -Way and Drainage and Utility Easements to October 22, 2015 Staff Contact: Department / Division: Kathy Bodmer, Planner Community Development Department Applicant: State Street Realty Advisors LLC and Patina Project Number: PC15 -20- Apple Valley Land LLC SCBG Applicant Date: 4/24/2015 60 Days: 120 Days: ACTION REQUESTED: Continue public hearing for vacation of Evendale Way excess right -of -way and drainage and utility easements to October 22, 2015. SUMMARY: Patina Apple Valley Land LLC owns the 15 -acre parcel on the northeast corner of Johnny Cake Ridge Road and Upper 147th Street. School District 196 submitted an application to construct a transportation hub facility on the 10.2 -acre western portion of the property. An extension of Evendale Way is not required in connection with the project. As a result, the property owner is requesting vacation of right -of -way and drainage and utility easements. The School District requested an extension of the review of the project, so staff is recommending that the public hearing to consider the vacation be continued to the October 22, 2015, meeting. BACKGROUND: N/A BUDGET IMPACT: N/A 6`6 0#0 ITEM: 4.G. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Adopt Resolution Approving Final Plat and Development Agreement for Cobblestone Lake 7th Addition Staff Contact: Department / Division: Thomas Lovelace, City Planner Community Development Department Applicant: South Shore Development, Inc. Project Number: PC15 -13- PZS B Applicant Date: 6/26/2015 60 Days: 11120 Days: ACTION REQUESTED: Adopt resolution approving final plat and Development Agreement for Cobblestone Lake 7th Addition. SUMMARY: For your consideration is a request for approval of the draft final plat and development agreement for the Cobblestone Lake 7th Addition. The final plat represents all of the 3.7 -acre development area, which will be completed in two phases. The first phase will consist of platting 21 lots for 20 townhomes, one (1) lot for common open space, guest parking and private drives; and one (1) outlet. The second phase will consist of platting the outlot 18 lots for 17 townhomes and the remaining lot for common open space. Right -of -way for portions of Dodd Boulevard and Eagle Bay Drive will be dedicated with this final plat. BACKGROUND: A public hearing on the subdivision of the land by preliminary plat was held by the Planning Commission on May 6, 2015, and was recommended for approval by the Commission at its June 3, 2015, meeting. On July 9, 2015, the City Council approved the Cobblestone Lake 7th Addition preliminary plat. The proposed final plat is consistent with the conditions set forth in the approved preliminary plat resolution and development plans. A cash -in -lieu of land dedication in the amount of $90,247.50 shall satisfy the subdivision's park dedication requirements. Storm water pond dedication has been satisfied by the previous dedication and construction of the City's WVR -P441 storm water pond, which is located in the northeast corner of 155th Street West and Pilot Knob Road. The draft development agreement that has been prepared refers to the installation of developer and utility improvements to serve the plat and the required financial guarantees for those improvements. The agreement also calls out the immediate installation of all subdivision monuments and documentation of access restriction easements that will restrict direct driveway and private street access to and from Dodd Boulevard and Eagle Bay Drive. BUDGET IMPACT: N/A ATTACHMENTS: Type Y r f " ell L 1 � °, • : O � I � IL 0 .rb ./ 4�1 CITY OF APPLE VALLEY RESOLUTION NO. 2015 - FINAL PLAT AND SUBDIVISION AGREEMENT APPROVAL COBBLESTONE LAKE 7TH ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Appendix B of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Appendix B of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on May 6, 2015; and WHEREAS, the City Planning Commission found the preliminary plat to be in conformance with the standards of Appendix B of the City Code and made a recommendation as to its approval on June 3, 2015, which was subsequently approved by the City Council on July 9, 2015; and WHEREAS, pursuant to Appendix B of the City Code, a subdivision agreement between the applicant and the City detailing the installation of the required improvements in the subdivision and the method of payment therefore has been prepared. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the subdivision agreement and final plat for the following described plat of land are hereby approved and the Mayor and City Clerk are authorized to sign the same, to wit: COBBLESTONE LAKE 7TH ADDITION BE IT FURTHER RESOLVED, pursuant to Appendix B of the City Code, that said plat shall be filed with the Dakota County Recorder within sixty (60) days of the certified release from the City offices or such approval shall be null and void. ADOPTED this 27th day of August, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, I hereby certify that the foregoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of Pamela J. Gackstetter, City Clerk co W 1 _q 3 A F_ W W Z 0 CO O E 0 S O U f till] I it i - r z co r� 00 < C En GI) C CN r Y- CO w O 0 S r Y_' LLI Lli Lli L CJ cn > ry� ITEM: 4.H. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Consent Agenda Description: Adopt Resolution Approving Final Plat and Development Agreement for Cortland Fourth Addition Staff Contact: Department / Division: Thomas Lovelace, City Planner Community Development Department Applicant: D. R. Horton, Inc.- Minnesota Project Number: PC15 -17 -F Applicant Date: 4/8/2015 60 Days: 120 Days: ACTION REQUESTED: Adopt resolution approving final plat and Development Agreement for Cortland Fourth Addition. SUMMARY: For your consideration are the draft final plat and development agreement for the Cortland Fourth Addition. This plat, which is the fourth phase of a 178 -lot single- family residential development, consists of the replat of Outlot A, Cortland Third Addition into 22 single- family lots for future single - family residential development consistent with the approved preliminary plat. The proposed final plat is generally located in the southeast corner of Pilot Knob Road and CSAH 42. BACKGROUND: A public hearing on the subdivision of the land by preliminary plat was held by the Planning Commission on August 1, 2012, and was recommended for approval by the Commission at its August 15, 2012, meeting. On August 23, 2012, the City Council approved the preliminary plat for the Cortland Addition. The draft development agreement that has been prepared refers to the installation of the municipal improvements consisting of municipal streets and utilities and required financial guarantees for all of the developer - installed items. The developer will install these municipal improvements privately. The agreement also calls out the installation of driveways, sidewalks, landscaping, subdivision monuments and protective utility service boxes to serve the residential lots. The park and ponding requirements for the 22 single- family lots has been previously satisfied with the dedication of land (Outlot A, Cortland) as stipulated in the Cortland Park and Ponding Agreement dated October 11, 2012 and the first amendment to that agreement dated May 1, 2013. BUDGET IMPACT: N/A ATTACHMENTS: Type Map Resolution Map F L. 1 ' ! 0 u � � „yam i � � � a � � •�'�. r a:' a a. .., — - t I � Y ��44 ,+� - 'r'�Bl� xv Ilk Tw bN L 1 �1].4lE rlCr ��� � r� t���'• IIC r br � � J k�LPP' CITY OF APPLE VALLEY RESOLUTION NO. 2015 - FINAL PLAT AND SUBDIVISION AGREEMENT APPROVAL CORTLAND FOURTH ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on August 1, 2012; and WHEREAS, the City Planning Commission found the preliminary plat to be in conformance with the standards of Chapter 153 of the City Code and recommended its approval on August 15, 2012, which was subsequently approved by the City Council on August 23, 2012; and WHEREAS, pursuant to Chapter 153 of the City Code, a subdivision agreement between the applicant and the City detailing the installation of the required improvements in the subdivision and the method of payment therefore has been prepared. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the subdivision agreement and final plat for the following described plat of land are hereby approved and the Mayor and City Clerk are authorized to sign the same, to wit: CORTLAND FOURTH ADDITION BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said plat shall be filed with the Dakota County Recorder within sixty (60) days of the certified release from the City offices or such approval shall be null and void. ADOPTED this 27th day of August, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of Pamela J. Gackstetter, City Clerk 2 w z � I r) s I 94 l w It I A31I H�'o it Hill X ^ I .�.� ---- '------ --�..r- -ms --�. I a�, y - - - - - - - Y F k - -J - -- -- - -- -- L- ']X'f' - - -- 1 .q "Y - -- I I �f Ip I y I I " 'J✓ P �1 r __ - �_ — I `, R 1' ! ' I. .- y � i •• � I I •GI I^. ® uf. q ° � ry gg I T j t. � �Y ��,, a Y d i I I I p ' i 1 �'9��.�J � [d Si� ��f. + � *- � �.._ hl l 5 ' X I I B •.. .. Aym an X L...__ - -r • o�,r' � +� �•�� J a� .. ` �u�M.arslsuv .e!sR -t__ ` � L 3y d f; w \k - --- - --- Oil .. �..,F� _ -;-J k d' fs�e i � r N :, p T . i ; J I §° 8 �'' B E6 FFFeee iR pa'i i ' �s b u cl R A 1 tt I L.__ wT J ,� e9 rrt 3956ZdOS � y ¢ .m u -- - - 6q o�R .- ...... .. } ___ ... -- ... N�4. __. �. . _.,,- ...... ... ` �i® � r •x. }Ir •� Y• a n L __ - .,.... • -_ — � � _. .., - 4 tp� � •F 6`6 0#0 ITEM: 4.1. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve Water Quality Improvement Cost Share Agreement with Brian L. Johnston, as Trustee of the Brian L. Johnston Trust, for Raingarden Installed at 6111 Falcon Ridge Trail Staff Contact: Department/ Division: Jane Byron, Water Quality Technician Natural Resources Division ACTION REQUESTED: Motion to approve cost share agreement with Brian L. Johnston, as Trustee of the Brian L. Johnston Trust, for raingarden installed at 6111 Falcon Ridge Trail, payment not to exceed $500 per project. SUMMARY: The following water quality cost share application was received by City staff and the project was determined to be eligible for the program. Name Address Project Watershed Brian L. Johnston as Trustee 6111 Falcon Ridge of the Brian L. Johnston Trust Trail Raingarden Vermillion River The standard City water quality improvement cost share program agreement approved by the City Attorney was utilized for this project. BACKGROUND: In 2009 the City of Apple Valley began a voluntary cost share program for residential, multiple- family, or institutional property owners to promote the installation of water quality improvements. These improvements typically consist of rain gardens, buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its entering the stormwater system. This cost share program assists the City in meeting State and Federal storm water management requirements. The program provides for reimbursement of 50 percent of qualifying expenses, not to exceed a total reimbursement from the City of $500. The program requires that the property owner maintain their project to meet program standards for a period of no less than seven years. The City has received nine water quality improvement cost share applications thus far in 2015. BUDGET IMPACT: The maximum allowable reimbursement is $500 per lot or project. Funding for this program is included in the 2015 operating budget for the Storm Drainage Utility. 6`6 0#0 ITEM: 4.J. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve Water Quality Improvement Cost Share Agreement with Marlene J. Sivyer for Raingarden Installed at 888 Redwell Lane Staff Contact: Department/ Division: Jane Byron, Water Quality Technician Natural Resources Division ACTION REQUESTED: Motion to approve water quality improvement cost share program agreement with Marlene J. Sivyer for raingarden installed at 888 Redwell Lane; payment not to exceed $500 per project. SUMMARY: The following water quality cost share application was received by City staff and the project was determined to be eligible for the program. Name Address Project Watershed Marlene J. Sivyer 888 Redwell Lane Raingarden Keller Lake The standard City water quality improvement cost share program agreement approved by the City Attorney was utilized for this project. BACKGROUND: In 2009 the City of Apple Valley began a voluntary cost share program for residential, multiple- family, or institutional property owners to promote the installation of water quality improvements. These improvements typically consist of rain gardens, buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its entering the stormwater system. This cost share program assists the City in meeting State and Federal storm water management requirements. The program provides for reimbursement of 50 percent of qualifying expenses, not to exceed a total reimbursement from the City of $500. The program requires that the property owner maintain their project to meet program standards for a period of no less than seven years. The City has received eight water quality improvement cost share applications thus far in 2015. BUDGET IMPACT: The maximum allowable reimbursement is $500 per lot or project. Funding for this program is included in the 2015 operating budget for the Storm Drainage Utility. 6`6 0#0 ITEM: 4.K. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve 2015 Blue Thumb Partners' Agreement with Metro Blooms for Membership in the Blue Thumb - Planting for Clean Water Program Staff Contact: Department/ Division: Jessica Schaum, Natural Resources Coordinator Natural Resources Division ACTION REQUESTED: Motion to approve 2015 Blue Thumb Partners' Agreement with Metro Blooms for membership in the Blue Thumb - Planting for Clean Water Program. SUMMARY: Blue Thumb - Planting for Clean Water is a Minnesota -based cooperative education initiative that seeks to encourage homeowners to install native gardens, raingardens, and native plant shoreline stabilization (buffers) for their water quality benefits. The program is owned by Rice Creek Watershed District and administered by Metro Blooms, a non -profit based in Minneapolis. Partners renew their membership annually by signing the partner agreement and paying a membership fee. The membership fee can be reduced slightly by providing requested in -kind services. BACKGROUND: The Blue Thumb program is one of the key components of the City of Apple Valley's stormwater education and participation program. As a part of the City's NPDES Municipal Stormwater Permit, the City is required to provide stormwater education, outreach and participation opportunities. In 2014 the Blue Thumb partnership began a transition process where the program will eventually be transferred from Rice Creek Watershed District over to Metro Blooms, a Minnesota -based non - profit. The program currently resides with the Rice Creek Watershed District and is administered by Metro Blooms. In previous years, the City was able to reduce its membership fee to $0 through in -kind services. This policy was done away with in 2015 because Rice Creek Watershed District was funding an overwhelmingly large percentage of the budget for the program which extends beyond its jurisdictional boundaries. BUDGET IMPACT: The membership fee is $1,000.00. Funding for this program is included in the 2015 operating budget for the Storm Drainage Utility. 6`6 0#0 ITEM: 4.L. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with B & L Utility Maintenance, LLC, for Project 2015 -145, 2015 Hydrant Reconditioning and Painting Staff Contact: Department/ Division: Carol Blommel Johnson, Public Works Superintendent - Utilities Division Utilities ACTION REQUESTED: Motion to approve acceptance and final payment on agreement with B & L Utility Maintenance, LLC, for Project 2015 -145, 2015 Hydrant Reconditioning and Painting, in the amount of $25,143.00. SUMMARY: B & L Utility Maintenance has sandblasted, prime coated, and top coated 289 hydrants. The agreement estimated reconditioning 300 hydrants. A unit price of $87.00 per hydrant was quoted by the Contractor. BACKGROUND: On May 28, 2015, the City Council approved an agreement with B & L Utility Maintenance, LLC, for reconditioning and painting hydrants. BUDGET IMPACT: Original Agreement Amount $ 26,100.00 Deduct 11 hydrants @ $87.00 ( 957.00) Adjusted Agreement Amount $ 25,143.00 Funding for reconditioning and painting of hydrants is included in the 2015 Public Works Utilities Division Operating Budget, 5330 -6249. ATTACHMENTS: Type Background Material PAYMENT VOUCHER - Pay Request Final Reconditioning of Hydrants Project 2015 -145 For Period Ending: August 14, 2015 OWNER: CONTRACTOR: City of Apple Valley B & L Utility Maintenance, LLC 7100 147th Street West P.O. Box 25 Apple Valley, MN 55124 South Haven, MN 55382 Phone. 320 - 292 -5132 Amount of Contract: $26,100.00 Total Amount $26,100.00 Contract Value Leas Amount of Work 5 Less Net Account Per Agreement Certified Percent Previous Amount Number dated May 28, 2015 To Date Retained Payments Due Utilities Division 2015145OW5330 -6249 $26,100.00 $25,143.00 $0.00 $0.00 $25,143.00 Subtotal $26,100.00 $25,143.00 $0.00 $0.00 $25,143.00 Total $26,100.00 $25,143.00 $0.00 $0. $ 25,143.00 Project estimate was 300 hydrants; total hydrant count was 289 Date: J 1 7 ` Public Works Supernte den Date: Acting Public Works Director ADMINISTRATION PW /FINANCE DATA/PAYMENT VOUCHER -PW CITY OF APPLE VALLEY, MINNESOTA II ` APPLICATION FOR PAYMENT DATE: { 1 - 1 I� FOR PERIOD: PROJECT: /1"l`I �f�Cle {la✓�+/1� FROM: TO: CONTRACTOR; REQUEST FOR PAYMENT NO. ADDRESS: Cg- SUMMARY: 1. Original Contract Amount g , 2. Change Order - ADDITION 3. Change Order - DEDUCTION �� L 4. Revised Contract Amount 5. Total Completed and Stored to Date $ 8. Less Retainage % $ 7. Total Earned Less Retainage $ 8. Less Amount Paid Previously 9, AMOUNT DUE THIS CURRENT REQUEST $ S' ( ob The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor. �' fi P f ft ul By: r ryy Recommended for Payment ' By. ATTACH ITEMIZED INVOICE Title: /7;' ✓L�✓ P114I t.6 r Date: /I-' B & L Utility Maintenance, LLC Invoice PO Box 25 Date Invoice # South Haven, MN 55382 8/712015 733 Bill To City of Apple Valley Carol Bloenmel Johnson 7100 147th Street West Apple Valley, N N 55124 -9016 Due Date P.O. No. Terms Project 8/7/2015 Hydrants 2015 Quantity Description Rate Amount 289 Sandblast and recoat fire hydrants per city specifications 87.00 25.143.00 Total $25,143.00 Payments /Credits $0.00 Phone# Fax# Web Site Balance Due $25,143.00 320 -292 -.5132 320- 262 -7005 www.bandimaintenance.com ITEM: 4.M. Apple COUNCIL MEETING DATE: August 27, 2015 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with G.F. Jedlicki, Inc., for Project 2015- 115, 2015 Utility Improvements Staff Contact: Department/ Division: Colin Manson, City Engineer Engineering Division ACTION REQUESTED: Motion to approve acceptance and final payment on agreement with G.F, Jedlicki, Inc., for Project 2015- 115, 2015 Utility Improvements in the amount of $30,478.07. SUMMARY: G.F. Jedlicki, Inc has requested final payment for City Project 2015 -115, 2015 Utility Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City of Apple Valley. This third and final payment of $30,478.07 will close the contract with G.F. Jedlicki, Inc. and result in a total construction cost of $299,172.39; 5.3% under the revised contract amount. BACKGROUND: Final cost breakdown and funding for the project is summarized below. Expenses: As Awarded Final Construction $273,600.00 $299,172.00 Construction Contingency $ 20,000.00 $ 0.00 Eng. Design, Contract Admin. $ 13,000.00 $ 13,264.00 Engineering Inspection $ 10,000.00 $ 8,555.00 Materials Testing $ 5,000.00 $ 5,887.00 Prelim Survey, Staking $ 10,000.00 $ 6,173.00 Total Est. Cost $331,600.00 $333,051.00 Funding: Parks $ 40,000.00 $ 40,000.00 Water Utility $184,400.00 $185,051.00 Water Utility - Trunk Water Imp. $ 30,000.00 $ 30,000.00 Sanitary Sewer Utility $ 12,100.00 $ 12,100.00 Storm Sewer Utility Fund $ 65,100.00 $ 65,100.00 Total Est. Funding $331,600.00 $333,051.00 BUDGET IMPACT: Total project expenses essentially match the preliminary project estimate of $331,600.00. ATTACHMENTS: Type Background Material PAYMENT VOUCHER NO. 3 & FINAL 2015 UTILITY IMPROVEMENTS CITY PROJECT NO. 2015-115 For Period: 6 -3 -2015 Through 8 -14 -2015 OWNER: CONTRACTOR: City of Apple Valley Contractor Name G.F. Jedlicki, Inc. 7100 147th Street West Contractor Address 14203 W 62nd Street Apple Valley, MN 55124 City, State, Zip Eden Prairie, MN 55346 Telephone No. 952 -934 -7272 Amount of Contract: $273,577.50 Change Order 1 $42,228.87 Total Amount $315,806.37 Contract Value Less Amount of Work 0 Less Net Account Per Resolution Certified Percent Previous Amount Number 2015 -44 To Date Retained Payments Due Sanitary 5360- 6810 - 2015115S $39,652.00 $40,021.13 $0.00 $37,568.82 $2,452.31 Water 5360 6810 2015115W $182,268.50 $175,361.05 $0.00 $156,011.84 $19,349.21 Storm 5552 - 6810 2015115D $51 $43,805.40 $ $37,128.09 $6,677.31 Subtotal $273,577.50 $259,187,58 $0.00 $230,708.75 $28,478.83 co #1 Sanitary 5366 - 6810- 2015115S $15,510.00 $15,510.00 $0.00 $14,734.50 $775.50 Water 5360 - 6810- 2015115W $ 26,7183 7 $24,474.81 19 $23,251.07 $1,223.7 4 Subtotal $42,228.87 $39,984.81 $0.00 $37,985.57 $1,999.24 Total $315,808. $ 299,172 .39 $0,00 $268,694. $ 30,478,07 Date: 0 ---- City Engineer Date: t_ //-7 f � `---,. Public Works Director ••'• Owner: City of Apple Valley, 7100 W. 147th St., Apple Valley, MN 55124 Date: August 14, 2015 n •�� For Period: 613!15 to 8114115 Request No: 3ANDFINAL Apple Contractor: G.F. JEDLICKI, INC., 2471 Gal in Court Suite ##110, Chanhassen, MN 55317 Valley CONTRACTOR'S REQUEST FOR PAYMENT 2015 Utility Improvements Project File No. 2015115 SUMMARY 1 Original Contract Amount $ $273,577.50 2 Change Order - Addition $ 42,228.87 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ $315,806.37 5 Value Completed to Date $ $299,172.39 6 Material on Hand $ $0.00 7 Amount Earned $ $299,172.39 8 Less Retainage 0% $ $0.00 9 Subtotal $ $299,172.39 10 Less Amount Paid Previously $ $268,694.32 11 Liquidated damages - $ $0.00 12 AMOUNT DUE TIES REQUEST FOR PAYMENT NO. 3ANDFINAL $ $30.478.07 Approved by Contractor: Approved by Owner: G.F. Jeolicki, o CITY OF APPLE VALLEY Colin O. Manson, City Engineer �+� S Date Date Mary Hamann- Roland, Mayor Date Specified Contract Completion Date: Attest: Pamela J. Gackstetter, City Clerk Date 2615 -115 Request for P3ymenl 3ANDFINAL As Contract unit Precious Current Quantity Amount No. Item Unit Quantity Price Quantity Quantity to Date to Date PART 1 - JOHNNY CAKE RIDGE ROAD 1 MOBILIZATION LS l $600.00 1.00 1.00 $600.00 2 TRAFFIC CONTROL LS l $4,350.00 1.00 1.00 $4,350.00 3 CLEAR AND GRUB TREES EA 5 $490.00 5.00 1.00 6.00 $2,940.00 4 REMOVE MH EA I $500.00 1.00 1.00 $500.00 FURNISH AND INSTALL 4' MH, 10' DEEP, INCL R -1642B 5 CAST & HOPE ADJ RINGS EA 1 $2,200.00 1.00 1.00 $2,200.00 6 4' MH OVERDEPTH LF 1 S390.00 1.00 1.00 $390.00 7 24" RC PIPE DRAIN CLASS 3 0' -10' LF 32 $55.00 32.00 32.00 $1,760,00 8 24" RC PIPE FLARED END SECTION WITRASH GUARD EA 1 52,400.00 1,00 1.00 $2,400.00 9 RCP RAP CLASS III CY 12 $90.00 12.00 12,00 $1,080.00 10 COMMON BORROW (CV) CY 100 $15.00 50.00 50.00 100.00 51,500.00 11 TOPOSOIL BORROW CY 15 $30.00 15.00 15.00 $450.00 SEEDING & INCLUDE MNDOT 35 -221 SEED & MNDOT 12 CAT 1 BLANKET SY 70,00 $4.00 346.00 67.00 413.00 $1,652.00 13 SEEDING & INCLUDE MNDOT 25 -121 SEED & MULCH SY 60.00 $4.00 93.30 40.35 133.65 $534.60 TOTAL PART 1 • JOHNNY CAKE RIDGE ROAD $0.00 $20,356.60 PART 2 - 145TH STREET W 14 MOBILIZATION LS 1 $800.00 1.00 1.00 $800.00 15 TRAFFIC CONTROL LS t 5550.00 1.00 1.00 $550:00 16 REMOVE CONCRETE CURB AND GUTTER LF 80 $5.00 58.00 58.00 $290.00 17 REMOVE BITUMINOUS PAVEMENT SY 175 $5.00 4058 40.58 $202.90 18 REMOVE CONCRETE SIDEWALK SF 240 $1.00 79.50 79.50 $79.50 19 REMOVECB EA 2 $400.00 3.00 3.00 $1,200.00 20 SALVAGE AND REINSTALL SIGN EA I $200.00 1.00 1.00 $200.00 FURNISH AND INSTALL 2'X T CB, INCL R- 3290VB CAST 21 & HOPE ADJ RINGS EA 2 $1,970.00 0.00 $0.00 FURNISH AND INSTALL 4' CBMH, 10' ]JEEP, INCL R- 22 3290VB CAST & HOPE ADJ RINGS EA 3 $2,200.00 5.00 5.00 $11,000.00 23 18" RC PIPE DRAIN CLASS 5 0' -10' LF 20 $40.00 49.00 49.00 $1,960.00 24 21" RC PIPE DRAIN CLASS 4 0' -10' LF 29 $43.00 0.00 $0.00 25 4" CONCRETE SIDEWALK SF 190 $8.00 42.00 42.00 $336.00 26 CONCRETE CURB AND GUTTER, 8618 LF 80 $37.00 58.00 58.00 $2,146.00 27 PEDESTRIAN CURB RAMP SF 50 $45.00 38.00 38.00 51,110.00 28 TRUNCATED DOME PANEL SF 8 $85.00 8.00 8.00 $680.00 2015 -115 Ruqu"l for Pa"rd 3ANDFINAL xls Contract Unit Previous Current Quantit) Amount No. Item Unit Quantity Price Quantity Quantity to Plate to Date 29 AGGREGATE BASE CLASS 5 TN 50 $24.00 10.00 10.00 $240.00 30 TYPE SPWFA330B WEAR 2" THICK TN 50 $160.00 10.76 10.76 51,721.60 31 BITUMINOUS MATERIAL FOR TACK COAT GL 10 $2.50 6.00 6.00 $15.00 32 TOPOSOIL BORROW CY 10 $25.00 5.00 5.00 $125.00 33 SEEDING & INCLUDE MNDOT 260 SEED & MULCH SY 30.00 $4.00 48.20 48.20 $192.80 TOTAL PART 2 - 145TH STREET W $23,448.80 PART 3 - QUARRY POINT PARK 34 MOBILIZATION LS 1 $1,800.00 1.00 1.00 $1,800.00 35 TRAFFIC CONTROL LS 1 5550.00 1.00 1.00 5550.00 36 REMOVE 6" DIP WATER MAIN LF 115 $5.00 115.00 115.00 $575.00 37 REMOVE HOLDING TANK (3000 GAL) LS 1 55,000.00 1.00 1.00 $5,000.00 38 PREMIUM TOPSOIL BORROW (LV) CY 150 $25.00 70.00 70.00 $1,750.00 39 SALVAGE HYDRANT EA 1 $500.00 1.00 1.00 S500.00 40 SALVAGE 6" GV EA 1 $400.00 1.00 1.00 $400,00 41 SALVAGE AND REINSTALL SIGN EA 1 $200.00 1.00 1.00 $200:00 42 CONNECT TO EX WATERMAIN EA 2 $1,200.00 2.00 2.00 $2,400.00 43 CONNECT TO EX PIPE EA 2 $1,200.00 2.00 2.00 $2,400.00 44 8"x 6" PVC WYE EA 1 $350.00 1.00 1.00 5350.00 45 4" PVC SANITARY SEWER, 10 -15' DEEP LF 103 $38.00 101.00 101.00 $3,838.00 46 6" PVC SANITARY SEWER, 10 -15' DEEP LF 17 $39.00 5.50 5.50 $214.50 47 8" PVC SANITARY SEWER, 10 -15' DEEP LF 465 $40.00 521.00 521.00 $20,840.00 FURNISH AND INSTALL 4' MH, 8' DEEP, INCL R -1642 48 CAST & HDPE ADJ RINGS EA 3 $830.00 3.00 3.00 $2,490,00 49 6" WATER MAIN DUCTILE IRON CL 52 LF 16 $35.00 9.00 9.00 $315.00 50 8" WATER MAIN DUCTILE IRON CL 52 LF 490 $36.00 490.00 490.00 $17,640.00 51 DUCTILE IRON FITTINGS LB 280 $4.00 280.00 280.00 $1,120:00 52 INSTALL HYDRANT EA 1 52,700.00 1.00 1.00 $2,700.00 53 INSTALL 6" GATE VALVE EA 1 $1,100.00 1.00 1.00 100 52,200.00 54 FURNISH AND INSTALL 8" GATE VALVE & BOX EA 2 $1,600.00 2.00 100 $3,200.00 55 FURNISH AND INSTALL 4" GATE VALVE & BOX EA 1 $1,100.00 1.00 -1.00 0.00 $0.00 56 SEEDING ACRE 0.6 $2,500.00 0.68 0.68 $1,700.00 57 SEED, 260 LB 60 $8.00 68.00 68.00 $544.00 2015 -115 Request for Payment 3ANDFINAL .xis Contract Unit Previous Current Quantity Amount No. Item Unit Quantity Price Quantity Quantity to Date to Date 58 FERTILIZER TYPE 3 LB 160 $1.00 182.00 182.00 5182,00 59 TURF ESTABLISHMENT LS 1 53 1.00 1.00 S3,000.00 60 HYDRAULIC SOIL STABILIZER TYPE 1 SY 2800 $1.25 3307.00 3307.00 $4,133.75 TOTAL PART 3 - QUARRY POINT PARK $80,042,25 PART 4 - CTY 42 WATER MAIN - ALTERNATE 1 61 MOBILIZATION LS I S1,500.00 1.00 I .00 $1,500.00 62 TRAFFIC CONTROL LS 1 $500.00 1.00 1.00 5500.00 63 CLEARING TREE 2 $385.00 2.00 2.00 $770.00 64 GRUBBING TREE 2 $50.00 2,00 2.00 5100.00 65 PREMIUM TOPSOIL BORROW (LV) CY 80 S25.00 80.00 80.00 $2;000.00 66 REMOVE CONCRETE CURB AND GUTTER LF 115 55.00 2100 22.00 S110.00 67 REMOVE BITUMINOUS PAVEMENT SY 565 S5.00 609.47 609.47 $3.047.35 68 REMOVE CONCRETE SIDEWALK SF 690 $1.00 228.00 228.00 $228.00 fig CONNECT TO EX PIPE EA 2 51,800.00 2.00 100 $3,600.00 70 FURNISH AND INSTALL 8" GATE VALVE & BOX EA 1 $1,600.00 1.00 1.00 51,600.00 8" WATER MAIN HDPE SDR 11 DIRECTIONALLY 71 DRILLED LF 305 $94.00 305.00 305.00 $28,670.00 72 8" WATER MAIN DUCTILE IRON CL 52 LF 410 $36.00 614.00 614.00 S22,104.00 73 DUCTILE IRON FITTINGS LB 178 $4,00 178.00 178.00 $712.00 74 4" CONCRETE SIDEWALK SF 690 $8.00 228.00 228.00 $1,824,00 75 CONCRETE CURB AND GUTTER, B612 LF 115 $37.00 22.00 22.00 $814.00 76 AGGREGATE BASE CLASS 5 TN 290 S24.00 100.00 27.51 127.51 $3,060.24 77 TYPE SPW EA33OB W EAR TN 115 5150.00 134.66 134.66 S20,199.00 78 BITUMINOUS MATERIAL FOR TACK COAT GL 30 S5.00 35.00 35.00 $175.00 79 DECIDUOUS TREE 2" DIA B &B EA 2 $410.00 2,00 2,00 $820.00 80 SEEDING ACRE 0.2 $2,500.00 0.20 0.20 5500.00 81 SEED, 25 -131 LB 25 $5.00 25.00 25.00 $125.00 82 FERTILIZER TYPE 3 LB 75 $1.00 75.00 75.00 $75.00 83 TURF ESTABLISHMENT LS I $3,000.00 1.00 1.00 $3,000.00 84 HYDRAULIC SOIL STABILIZER TYPE 1 SY 720 $1.25 720.00 720.00 5900.00 ALTERNATE 1 - CTY 42 WATER MAIN $96,433,59 2015 -115 Request for Payment 3ANDFINAL .As Contract Unit Previous Current Quantity Amount No. Item Unit Quantity Price Quantity Quantity to Date to Date PART 5- UTILITY REPAIRS 85 MOBILIZATION LS 1 $1,200.00 1.00 1.00 $1,200.00 86 TRAFFIC CONTROL LS 1 $1,150.00 1.00 1.00 51,150.00 87 CLEARING TREE 1 $385.00 4.00 4.00 51,540.00 88 GRUBBING TREE 1 $50.00 4.00 4.00 $200.00 89 REMOVE CONCRETE CURB AND GUTTER LF 37 $5.00 33.00 33.00 $165.00 90 REMOVE BITUMINOUS PAVEMENT SY 32 55.00 84,08 84.08 $420.40 91 REMOVE EX 1" CURB STOP AND BOX EA 1 $300.00 1 AO 1.00 $300.00 92 REMOVE CONCRETE SIDEWALK SF 85 $1.00 118.00 118.00 $118.00 93 REMOVE MH CONE SECTION EA I 5400.00 1.00 1,00 5400.00 94 FURNISH AND INSTALL 1" CURB STOP AND BOX EA 1 $1,950.00 1.00 1.00 $1,950.00 95 FURNISH AND INSTALL 12" BUTTERFLY VALVE REPAIR EA 1 $6,370.00 0.75 0.25 1.00 $6.370.00 REPLACE EX VALVE OPERATING NUT OR WELD NUT 96 NUT EA 2 $3,040.00 2.00 2.00 $6,080.00 97 CORE DRILL 18" DIA. HOLE IN TOPSLAB EA 2 $2,500.00 1.00 1.00 $2,500.00 98 27" RC PIPE FOR RISER LF 10 $50.00 10.00 10.00 $500.00 99 FURNISH AND INSTALL 4' DIA. MH SECTIONS LF 3 $350.00 3:00 1.00 4.00 $1,400.00 FURNISH AND INSTALL 4' DIAMETER MH TOPSLAB 100 WITH 37" DIA. HOLE EA 1 $450.00 1.00 1.00 $450.00 101 FURNISH AND INSTALL R1640 -C1 CASTING EA 1 $560.00 1.00 1.00 $560.00 102 FURNISH AND INSTALL R1642 CASTING EA 1 $560.00 1.00 1.00 $560.00 103 FURNISH AND INSTALL CONCRETE BOLLARD EA 6 $150.00 0.00 50.00 104 CONCRETE CURB AND GUTTER, D412 LF 12 537.00 33.00 33.00 $1,221.00 105 PEDESTRIAN CURB RAMP SF 85 $45.00 118.00 118.00 $5,310.00 106 TRUNCATED DOME PANEL SF 8 $85,00 12.00 12.00 $1,020.00 107 AGGREGATE BASE CLASS 5 TN 90 $24.00 43.28 43.28 $1,038.72 108 TYPE SPWEA330B WEAR 2" THICK TN 60 $140.00 2101 23.01 $3,221.40 109 BITUMINOUS MATERIAL FOR TACK COAT GL 3 $2.50 3.00 3.00 $7.50 110 TOPOSOIL BORROW CY 24 $25.00 8.00 8.00 $200,00 111 SOD - SALT RESISTANT TYPE SY 160 $6.00 106.32 64.40 170.72 $1,024.32 TOTAL PART 5 - UTILITY REPAIRS $38,906.34 CHANGE ORDER NO. I CO #I PART 1 - QUARRY POINT SANITARY SEWER 2015 -115 Request for Pay-A 3PNDFINAL .xis Contract Unit Previous Current Quantity Amount No. Item Unit Quantity Price Quantity Quantity to Date to Date FURNISH AND INSTALL 4' MH, 8' DEEP, INCL R -1642 CAST I & DOPE ADJ RINGS LF -3 $830.00 -3.00 -3.00 - $2,490,00 FURNISH AND INSTALL 4' MH, 8' DEEP, INCL R -1642 CAST 2 & HDPE ADJ RINGS EA 3 $6,000.00 3.00 3.00 $18,000.00 TOTAL PART 1 - QUARRY POINT SANITARY SEWER $15,510.00 CO #1 PART 2 - SANITARY SEWER REPAIR AT 7785 150TH ST 3 SERVICE LINE REPAIR LS 1 $2,449.87 1.00 1.00 $2 TOTAL PART 2- SANITARY SEWER REPAIR AT 7785 150TH ST 52,449.87 CO 41 PART - PENNOCK AVE WATER MAIN REPAIR 4 MOBILIZATION LS 1 $4,550.00 1.00 1.00 $4,550.00 5 TRAFFIC CONTROL LS 1 $1,465.00 1.00 1.00 $1,465.00 6 REMOVE CONCRETE CURB AND GUTTER LF 25 $7.00 15.50 15.50 $108.50 7 SAW CUT BITUMINOUS PAVEMENT LF 80 $5.00 94.50 94.50 5472.50 8 REMOVE BITUMINOUS PAVEMENT SY 54 $6.00 7034 70,34 $422.04 9 REMOVE CONCRETE SIDEWALK SF 136 $1.00 137,60 137.60 $137.60 10 REMOVE WATER MAIN PIPE LF 32 $8.00 30.00 30.00 $240.00 11 CONNECT TO EX PIPE EA 2 $1,945.00 2.00 2.00 $3,890.00 12 8" WATER MAIN DUCTILE IRON CL 52 LF 32 $47.00 30.00 30.00 $1,410.00 13 DUCTILE IRON FITTINGS LB 138 $10.00 55,00 55.00 $550.00 14 PFD RAMP 6" SF 178 $20.25 137.60 137.60 $2,78640 15 TRUNCATED DOMES SF 16 $51.00 20.00 20.00 $1,020.00 16 CONCRETE CURB AND GUTTER, 8618 LF 25 $44.50 15.50 15.50 $689.75 17 AGGREGATE BASE CLASS TN 25 $32.00 32.00 32.00 $1,024.00 18 SPWEA330C WEAR TN 22 $173.00 18.55 18.55 $3,209.15 19 BITUMINOUS MATERIAL FOR TACK COAT GL 10 85.00 10.00 10.00 $50:00 PART 3 - PENNOCK AVE WATER MAIN REAPIR $22,024.94 TOTAL PART 1 - JOHNNY CAKE RIDGE ROAD $20,356.60 TOTAL PART 2 - 145TH STREET W $23,448,80 TOTAL PART 3 - QUARRY POINT PARK $80,042.25 TOTAL PART 4 - CSAH 42 WATER MAIN (ALT 1) $96,433.59 TOTAL PART 5 - UTILITY REPAIRS $38,906.34 20 15 -t 15 Request for Pay"rd 3ANDFINAL As Contract Unit Previous Current Quantity Amount No. Item I nil Quantitti Price Quantity Quantity to Date to Date CHANGE ORDER #1 $39,984.81: TOTAL $299,172.39 2015 -115 Requ ®st for Payr rd 3ANDFIKAL xls PROJECT PAYMENT STATUS OWNER City of Apple Valley Project File No. 2015 -115 CONTRACTOR G.F. JEDLICKI, INC. CHANGE ORDERS No. Date Description Amount 1 5/28/2015 Quarry Point Sanitary Sewer, CR 42 Sewer Repair, Pennock Ave Water Main $42,228.87 Total Change Orders $42,228.87 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 04113/2015 05/01/15 163,984.82 8,630.78 172,615.60 2 05/02/2015 06/02115 104,709.50 14,141.81 282,836.13 3ANDFINAL 06/03/2015 08/14/15 30,478.07 299,172.39 Material on Hand Total Payment to Date $299,172.39 Original Contract $273,577.50 Retaina e Pay No 3ANDFINAL Change Orders $42,228.87 Total Amount Earned $299,172.39 Revised Contract $315,806.37 2015 -115 Request for Payment 3ANDFINAL As 6`6 0#0 ITEM: 4.N. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Sports Technology, Inc., for Project 2015 -154, Quarry Point Park Soccer Field #7 Lighting — Installation Staff Contact: Department/ Division: Barry Bernstein, Director Parks and Recreation Department ACTION REQUESTED: Motion accepting Project 2015 -154, Quarry Point Park Soccer Field #7 Lighting - Installation with Sports Technology, Inc., as complete and authorizing final payment in the amount of $37,063.00. SUMMARY: Sports Technology, Inc., has completed installation of the soccer field fighting at Quarry Point Park and submitted applicable final paperwork for payment. Staff finds the results of the project acceptable and recommends final payment on Project 2015 -154, Quarry Point Park Soccer Field #7 Lighting - Installation. BACKGROUND: Sports Technology, Inc., was contracted to install fighting poles and fixtures for Quarry Point Park's soccer field #7 in an effort to maximize current play field opportunities. The vendor has completed the work and submitted an application for payment along with the associated paperwork. Funding has been approved through Park Dedication for this project. Staff finds the work acceptable and recommends final payment to Sports Technology, Inc. BUDGET IMPACT: Park Dedication - $37,063.00 ATTACHMENTS: Type Background Material CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: -7/21 l S FOR PERIOD: PROJECT: Y a ;nL Q-A From I To 7 2` I CONTRACTOR: _5 o!' �� �•rul +�� �t� REQUEST FOR PAYMENT NO. ADDRESS: c7 '? o X t ✓"' LL v 5rgz SUMMARY: 1. Original Contract Amount $ ' 3 o(p 2. Change Order - ADDITION $ 3. Change Order - DEDUCTION $ 4. Revised Contract Amount $ 5. Total Completed and Stored to Date $ 6. Less Retainage % $ 7. Total Earned Less Retainage $ 8. Less Amount Paid Previously $ 9. AMOUNT DUE THIS CURRENT REQUEST $ , ^R The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor. 5 p -�5 8y: lLft Recommended for Payment By: ATTACH ITEMIZED INVOICE Ti tle: Date: Q Sports Technology Inc. Invoice rj PO Box 27231 J j J Golden Valley, MN 55427 7/30/2015 Phone # (763) 546 -0437 Fax # (763) 525 -0070 hgallop @sportstechnologyinc.com City of Apple Valley 710t} 147th St W Apple Valley, MN 55124 -a • ::Net 30 Q Installation of (2) Musco Light- Structures and (2) Musco Sports - Clusters 37,06100 Sales Tax 0,00 All work has been completed- To #al $37,063.00 6`6 0#0 ITEM: 4.0. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Consent Agenda Description: Approve Personnel Report Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: Approve the personnel report. SUMMARY: The employment actions attached to this memo are recommended for City Council approval. BACKGROUND: The City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of City personnel. BUDGET IMPACT: Budgeted positions. ATTACHMENTS: Type PERSONNEL REPORT City of Apple Valley August 27, 2015 Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Last Base Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Part -Time, Allison Arthur Hire Facility Attendant Regular 1900 $ 9.54 Hourly R 8/29/2015 Paid on Call Andrew Atwater Termination Firefighter Volunteer 1300 8/24/2015 Paid on Call Paul Bostel Hire Firefighter Volunteer 1300 $ 14.65 Hourly Fire 9/1/2015 Part -Time, Michael Drellack Hire Liquor Store Clerk Regular 5020 $ 10.56 Hourly L -1 8/29/2015 Full -Time, Ryan Dugan Hire Maintenance Worker I Regular 1600 $ 18.99 Hourly AFSCME 8/31/2015 Part -Time, Brock Frolik Hire Liquor Store Clerk Regular 5020 $ 10.56 Hourly L -1 8/11/2015 Recreation Facility Ben Garrity Hire Attendant Seasonal 1940 $ 9.00 Hourly A 8/17/2015 Paid on Call Stephen Grass Hire Firefighter Volunteer 1300 $ 14.65 Hourly Fire 9/1/2015 Recreation Facility Grant Horsager Hire Attendant Seasonal 1940 $ 9.00 Hourly A 8/14/2015 Luke Hylbak Hire Maintenance Worker I Seasonal 5365 $ 11.25 Hourly SM1 8/24/2015 Part -Time, Garth Lindstrom Hire Liquor Store Clerk Regular 5020 $ 10.56 Hourly L -1 8/29/2015 Paid on Call Sean Mangan Hire Firefighter Volunteer 1300 $ 14.65 Hourly Fire 9/1/2015 Accept Acting Public Works Full -Time, Colin Manson Resignation Director Regular 1500 9/11/2015 Part -Time, Heather Mercier Hire Facility Supervisor Regular 1800 $ 18.50 Hourly W 8/30/2015 Part -Time, Robert Morris Transfer Firefighter Variable 1300 $ 14.65 Hourly Fire 9/1/2015 Part -Time, Courtney Reuvers Hire Facility Supervisor Variable 5105 $ 9.00 Hourly A -1 8/30/2015 Accept Part -Time, John Sutherland Resignation Liquor Store Clerk Regular 5020 8/17/2015 Recreation Facility Isobel Thompson Hire Attendant Seasonal 1930 $ 9.00 Hourly A 8/14/2015 Paid on Call Joel Vano Hire Firefighter Volunteer 1300 $ 14.65 Hourly Fire 9/1/2015 Part -Time, Tim Wehr Hire Facility Supervisor Regular 1800 $ 18.50 Hourly W 8/30/2015 Food & Beverage Part -Time, Katherine Wilson Hire Server Variable 5105 $ 9.00 Hourly W 8/30/2015 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 6`6 0#0 ITEM: 5.A. 06 04 $ a s rrr App COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Regular Agenda Description: Approve Apple Valley Firefighters' Relief Association 37th Annual "Booya" Fund Raiser, on September 19, 2015, at Fire Station No. 1 Staff Contact: Department/ Division: Nealon Thompson, Fire Chief Fire Department ACTION REQUESTED: Motion to approve Apple Valley Firefighters' Relief Association (AVFRA) 37th annual `Booya" fund raiser, on September 19, 2015, at Fire Station No. 1. SUMMARY: The Apple Valley Firefighters' Relief Association is holding their 37th Annual "Booya" fund raiser on Saturday, September 19, 2015, beginning at 11:00 a.m. This great community event will take place at Fire Station No. 1, located at 15000 Hayes Road (Hayes Road and County Road 42), rain or shine. Approximately 400 gallons of Booya, a soup with a secret recipe, will be served by the bowl, quart, and /or gallon. All containers provided, so there is no need for citizens to bring their own. In addition to the savory soup, Firefighters will be calling bingo, selling raffle tickets, t- shirts, and snacks. There will also be inflatable jumpers for kids! We recommend attendees arrive early, as every year the Booya sells out fast! All are welcome, save the date and make plans to attend. BACKGROUND: N/A BUDGET IMPACT: N/A ATTACHMENTS: Type Presentation 8/27/2 ©15 Apple Valley Firefighters Relief Association 37th Annual BOO" e , I SATURDAY, SEPTEMBER 19, 2015 11:00 A.M. (NEW TIME!) TILL IT'S GONE FIRE STATION 91 (Hayes and County Rd. 42) BOOYA r 1 � , 8/27/2015 \ | / � r . . : BINGO AND KIDS GAMES � \. 2 $/27/2015 E WE L ME; SATURDAY, SEPTEMBER 19, 2015 11:00 A.M. TILL IT'S GONE FIRE STATION 41 (Hayes and Count- Rd. 42) 3 6`6 0#0 ITEM: 5.B. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Regular Agenda Description: Adopt Resolution Accepting Donation of Pet Oxygen Masks from Invisible Fence Twin Cities for Use by Fire Department Staff Contact: Department/ Division: Nealon Thompson, Fire Chief and Colleen Elvin, Fire Fire Department Lieutenant ACTION REQUESTED: Adopt resolution accepting donation of pet oxygen masks from Invisible Fence Twin Cities for use by Fire Department. SUMMARY: Invisible Fence Twin Cities is donating four (4) pet oxygen mask kits through Invisible Fence Project Breathe. These masks will be carried on fire apparatus and will be available for use in cases where animals (domestic pets) are in need of oxygen therapy. Firefighters have been trained in basic animal rescue and are pleased to add this tool to their equipment tools. BACKGROUND: Firefighters from time to time encounter situations were they not only rescue people, but also animals. In these situations veterinarians have stated there is a need to provide oxygen therapy to these animals in hopes to improve there condition and chances of survival. Firefighters have experienced the success of such practices and seen the rewards of a joyous family when there loved pet survives an unfortunate incident. With these four donated pet oxygen kits every fire apparatus in Apple Valley will have the tools to delivery oxygen to a pet who needs it. BUDGET IMPACT: N/A ATTACHMENTS: Type CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION ACCEPTING DONATION TO FIRE DEPARMENT WHEREAS, the City Council of Apple Valley encourages public donations to help defray costs to the general public of providing services and improving the quality of life in Apple Valley; and WHEREAS, Invisible Fence Twin Cities, 3275 Sun Drive, Eagan, MN 55121, have offered to donate four (4) oxygen masks for pets to the Fire Department to enhance their ability to provide emergency response to family pets; and WHEREAS, Minnesota Statues 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that this donation hereby be accepted for use by the City. BE IT FURTHER RESOLVED that the City sincerely thanks Invisible Fence Twin Cities for their generous donation. ADOPTED this 27 day of August, 2015. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 6`6 0#0 ITEM: 5.C. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Regular Agenda Description: Karamella Addition Staff Contact: Department / Division: Margaret M. Dykes, Planner Community Development Department Applicant: HBP Property Holdings, LLC, and Karamella, LLC ZsBect Number: PC15 -26- Applicant Date: 7/8/2015 60 Days: 9/5/2015 11120 Days: 11/4/2015 ACTION REQUESTED: 1. Pass the ordinance amending Chapter 155 (Zoning) to allow ancillary retail in conjunction with a permitted use in the "I -1" (Limited Industrial), "I -2" (General Industrial), and `BP" (Business Park) zoning districts. (Recommend waiving second reading) 2. Adopt the resolution approving the preliminary plat of Karamella Addition, a subdivision a 21.58 -acre parcel to create one (1) lot and one (1) outlot as shown on the preliminary plat received in City offices on August 12, 2015, subject to all applicable City codes and standards, and the conditions listed in the resolution. 3. Adopt the resolution approving site plan/building permit authorization for an approximately 69,500 sq. ft. manufacturing and warehouse facility, and attached 4,200 sq. ft. ancillary retail facility, as shown on the plans received in City offices on August 12, 2015, and August 19, 2015, subject to all applicable City codes and standards, and the conditions listed in the resolution. SUMMARY: Zoning Amendment: The property, located northwest of Johnny Cake Ridge Road and 147th Street W., is zoned "I -2" (General Industrial). It does not allow for ancillary retail sales. The applicant is requesting an amendment to the zoning code to allow for ancillary retail sales in conjunction with the manufacturing facility. The City Attorney has drafted zoning code amendments that would allow ancillary retail sales as a permitted accessory use in conjunction with a permitted use provided the retail does not exceed 15% of the total floor area or 5,000 sq. ft., whichever is smaller, This will allow a tenant to have a retail operation to sell products manufactured or warehoused on the site. In staff's opinion, allowing a small amount of retail in conjunction with a manufacturing or retail facility does not detract from the overall industrial use of the property. Subdivision: The applicant is requesting a subdivision by preliminary plat of the subject 21.58 -acre site into one lot and one outlot. The revised preliminary plat shows Lot 1 will be 11.11 acres, and Outlot A is shown as 8.21 acres. A 26' wide drainage /utility easement is now shown on the plat along Johnny Cake Ridge Road; however, it should be modified so that it allows for the installation of a bike trail in this area. An 8' -wide bike trail must be constructed on the applicant's property within the easement. The bike trail will be installed at the time of road improvements for Johnny Cake. A stormwater infiltration area has been incorporated into Lot 1 and a drainage /utility easement has been placed over it. All necessary drainage and utility easements are shown on the preliminary plat, though some may need to be modified. Site Plan: The site plan shows an approximately 69,500 sq. ft. manufacturing/warehouse facility, and attached 4,200 sq. ft. ancillary retail facility. The total building area is about 73,700 sq. ft. The plan shows a layout for a future expansion, which would increase the building area by approximately 85,280 sq. ft., bringing the maximum building area to 158,939 sq. ft. A roof parapet or a screen immediately surrounding the unit must screen all rooftop mechanicals. The screening material must be at least the same height as the mechanical unit. The trash and recycling enclosure is located at the north end of the loading docks, which will be screened by precast panels and metal gates that will be integrated into the building design. This is consistent with City Code. A lighting plan will be required to ensure that no light trespass in excess of 1.0 footcandles will occur. All lighting fixtures must be downcast, shielded, and arranged to deflect light away from any adjoining residential zone or public streets. The plan shows one pedestrian connection from public sidewalk on 147th Street W. to the site. Because of the retail component to the site, the applicant should install additional sidewalk connections. The revised site plan shows a right - in/right -out access to Johnny Cake, due to the traffic volume. An island in this drive will prevent illegal left turns into the site at this location. Future improvements to Johnny Cake, including a signal, will be monitored by the City and made when it is determined the improvements are needed. There are two driveways accessing 147th Street W. (also a collector), which will provide full access. Driveway widths meet City requirements. Right -turn lanes are shown at 147th Street W., as required. The Assistant City Engineer has reviewed the revised grading plan and has no major outstanding issues, with the exception that a drainage /utility easement must be placed over that portion of Outlot A where the grading for the infiltration area on Lot 1 is located. The revised plan shows a mix of deciduous and evergreen trees, and now meets the Code requirement at least 1.5% of the cost of building materials. The Natural Resources Coordinator has some minor comments regarding the placement of some trees, but no major issues. The building materials consist of a Double Tee pre -cast concrete panel, with a mix of smooth and rough -faced aggregate. The applicant states they will work with City staff to continue to refine the retail design. BACKGROUND: Public Hearing Comments: The public hearing was held August 5, 2015. The comments are addressed in the body of this report. Planning Commission: The Planning Commission reviewed this item on August 19, 2015, and unanimously voted to recommend approval. BUDGET IMPACT: The applicant has requested Tax Increment Financing for the proposal. That request will be reviewed in September. ATTACHMENTS: Type Area Mat; Comp Plan Map Zoning Map Ordinance Resolution Resolution Exhibit Plan Set Background Material Background Material Background Material Background Material Presentation z . w� i `I 1 � 2,J �I 15, M. AS �® ►I � Pill r • r r ,. r ■II 111 �� Iii ^ 1 1 , �1► � � =- P Q PD -342 H 1 LL J J W F7 Ll SITE I -2 I -1 H ST W I -1 I'2 H TW I -1 KARAMELLA ADDITION AppValley "1 -2" (General Industrial) N W E S CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING CHAPTER 155 OF THE CITY CODE ENTITLED "ZONING" BY AMENDING SECTIONS 155.204, 155.219, AND 155.233 TO ALLOW ANCILLARY RETAIL SALES IN INDUSTRIAL AND BUSINESS PARK ZONES The City Council of Apple Valley ordains: Section 1 . Section 155.204 of the Apple Valley City Code is hereby amended by adding Section 155.204 (F) to read as follows: §155.204 PERMITTED ACCESSORY USES. (F) Retail sales of any service or any product, goods or material produced at or related to the principle use on site, subject to the following: 1. The retail sales are subordinate to the principle use. 2. The gross floor area used for the retail sales is not more than 15 percent of the total gross floor area or 5,000 square feet, whichever is less, of the principle building if a single user /occupant or of the principle user's occupied space if within a multiple -user structure. 3. The retail sales are owned and operated solely by the principle user /occupant of the subject site. 4. The parking requirements for both the principle use and the retail use as set forth in this Code are met on the subject site. Section 2 . Section 155.219 of the Apple Valley City Code is hereby amended by adding Section 155.219 to read as follows: § 155.219 PERMITTED ACCESSORY USES. Within any I -2 district, the following accessory uses, or uses deemed similar by the City Council, are permitted: Accessory uses permitted in the I -1 districts shall also be permitted in the I -2 districts. (B) Retail sales of any service or any product, goods or material produced at or related to the principle use on site, subject to the following: 1. The retail sales are subordinate to the principle use. 2. The gross floor area used for the retail sales is not more than 15 percent of the total gross floor area or 5,000 square feet, whichever is less, of the principle building if a single user /occupant or of the principle user's occupied space if within a multiple -user structure. 3. The retail sales are owned and operated solely by the principle user /occupant of the subject site. 4. The parking requirements for both the principle use and the retail use as set forth in this Code are met on the subject site. Section 3. Section 155.233 of the Apple Valley City Code is hereby amended by revising Section 155.233 to read as follows: § 155.233 PERMITTED ACCESSORY USES. (A) Within any BP district, the uses or uses deemed similar by the City Council as listed in § 155.093 shall be permitted accessory uses. (B) Retail sales of any service or any product, goods or material produced at or related to the principle use on site, subject to the following: 1. The retail sales are subordinate to the principle use. 2. The gross floor area used for the retail sales is not more than 15 percent of the total gross floor area or 5,000 square feet, whichever is less, of the principle building if a single user /occupant or of the principle user's occupied space if within a multiple -user structure. 3. The retail sales are owned and operated solely by the principle user /occupant of the subject site. 4. The parking requirements for both the principle use and the retail use as set forth in this Code are met on the subject site. Section 4 . Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this 27 day of August, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk Date Ordinance Adopted: Date Ordinance Published in Legal Newspaper: Date of Public Hearing: 2 CITY OF APPLE VALLEY RESOLUTION NO. 2015 - PRELIMINARY PLAT APPROVAL KARAMELLA ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on August 5, 2015; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on August 19, 2015, subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two year period, to wit: KARAMELLA ADDITION BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said preliminary plat approval is subject to the following conditions, which shall be incorporated into a subdivision agreement to be considered for approval at the time of submission of the request for final plat approval: 1. The plat shall be configured to have one (1) lot and one (1) outlot. 2. Park dedication requirements are based upon the City's finding that the subdivision will create eight (8) resident- equivalents that will generate a need for 0.08 acres of parkland in accordance with adopted City standards for park services. This required dedication shall be satisfied by a cash -in -lieu of land contribution based on 0.08 acres of needed land area at a benchmark land value of $100,000 per acre for industrial uses and $260,000 for retail uses, which the City reasonably determines that it will need to expend to acquire land elsewhere in order to provide the necessary park services as a result of this subdivision. The property owner acknowledges that any future expansion of the proposed manufacturing/retail facility on Lot 1, Block 1 shall incur a Park Dedication fee. The fee shall be determined at the time of the building expansion using approved City benchmark land valuations then in place. The cash dedication amount for Outlot A, Karamella Addition, as provided in Chapter 153 of the City Code, shall be satisfied by cash payment to be determined at the time of final plat and site plan/building permit authorization. The cash dedication payment amount shall be collected with the building permit. 3. Storm water pond requirements shall be satisfied by the dedication of stormwater ponding easements according to the preliminary plat, which is the land the City reasonably determines that it will need in order to provide the necessary storm water management as a result of this subdivision. 4. Dedication on the final plat of a 26 -foot wide easement for drainage, utility, and trails on the east perimeter of Lot 1, Block 1 abutting Johnny Cake Ridge Road. 5. Dedication on the final plat of a minimum ten foot (10') wide easements for drainage, utility, street, sidewalk, street lights, and tree plantings along the entire perimeter of lot(s) within the plat wherever abutting public road right -of -ways. 6. Dedication on the final plat of drainage and utility easements within the plat sufficient to serve the development, either as defined or blanket easements. 7. Installation of municipal sanitary sewer, water, storm sewer, and street improvements as necessary to serve the plat, constructed in accordance with adopted City standards, including the acquisition of any necessary easements outside the boundaries of the plat which are needed to install connections to said necessary improvements. The Developer shall enter into an agreement with the City for payment of the design of said municipal improvements. 8. Any connection to municipal sanitary sewer, water, and storm sewer line shall be in accordance with City standards and all necessary permits shall be obtained. 9. The property owner shall execute a maintenance agreement or other suitable agreement to be filed with the deed that ensures the perpetual maintenance of all the infiltration areas contained within the development. 10. Installation of turn lanes within the right -of -way of 147 Street W. and Johnny Cake Ridge Road, in accordance with City standards, as determined by the City Engineer. 11. The developer agrees to pay $16,000 towards the cost of an 8' -wide bituminous trail along Johnny Cake Ridge Road to be constructed at the time of roadway improvements to said road. 12. The developer shall be responsible for the trunk charges calculated on the acreage contained in the subdivision, multiplied by the rate established in the City Code. 13. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. The applicant shall also submit a copy of the of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 2 14. Approval of the final grading plan and issuance of a Natural Resource Management Plan (NRMP) shall be contingent upon receipt of written approval from Magellan Pipeline Company granting permission to encroach into their existing pipeline easement for driveway, grading, drainage, utility, and infiltration purposes. 15. Installation of City street trees on boulevard areas of public street right -of -ways, in accordance with species, size, and spacing standards established in the Apple Valley Streetscape Management Plan. 16. Installation of a public or private street lighting system, constructed to City and Dakota Electric Company standards. 17. Construction shall be limited to the hours of 6:00 a.m. to 10:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 7:00 a.m. to 8:00 p.m. 18. Earthmoving activities shall be limited to the hours of 6:30 a.m. to 5:30 p.m. Monday through Friday. Weekend earthmoving activities shall be limited to the hours of 7:00 a.m. to 5:30 p.m. 19. The City receives a hold harmless agreement in favor of the City as drafted by the City Attorney and incorporated into the subdivision agreement. ADOPTED this 27 day of August, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 3 CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR KARAMELLA, LLC AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of such a building permit issuance has been requested for the above referenced project; and WHEREAS, the Apple Valley Planning Commission has reviewed the development plans and made a recommendation as to their approval at a public meeting held on August 19, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for Karamella, LLC is hereby authorized, subject to all applicable City Codes and standards, and the following conditions: 1. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. The Building Permit shall be applicable to property identified as Lot 1, Block 1, KARAMELLA ADDITION. 3. There shall be no operation of ancillary retail until the adoption and publication of the amendment to Chapter 155 (Zoning) allowing for ancillary retail in conjunction with a permitted use. 4. Construction shall occur in conformance with the site plan received in City offices on August 12, 2015, including parking lot paving and a non - surmountable concrete curb and gutter around the entire perimeter with a minimum driveway approach radius of 15' at each public street, and a valley gutter at the edge of the street pavement; subject to the installation of bike racks to serve the retail store; the installation of additional pedestrian connections from the public trail along 147 Street W. to the primary building; the materials used for the trash enclosure shall be the same as those used for the primary structure; and the construction of a minimum of 196 parking spaces in the first phase of the development. Any future phases shall require additional parking to meet the needs of the development per City Code. 5. Construction shall occur in conformance with the landscape plan received in City offices on August 12, 2015, including sodded /seeded public boulevard area up to each street curbline; subject to submission of a detailed landscape planting and irrigation price list for verification of the City's 1' /z % landscaping requirement at the time of building permit application; and the comments raised by the Assistant City Engineer in his memo dated August 14, 2015, shall be addressed. 6. Construction shall occur in conformance with the elevation plan received in City offices on August 19, 2015, subject to modifications of the retail portion of the primary building to conform to City standards for retail buildings. 7. Construction shall occur in conformance with the grading plan received in City offices on August 12, 2015, subject to addressing the comments raised by the Assistant City Engineer in his memo dated August 14, 2015. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7 100. 1100 regarding the State NPDES Permit prior to commencement of grading activity. 8. All ponding and infiltration areas shall be constructed in conformance with the City standards. 9. The property owner shall execute a maintenance agreement or other suitable agreement to be filed with the deed that ensures the perpetual maintenance of the pond buffer area and infiltration areas. 10. A lighting plan shall be submitted with the building permit application to ensure compliance with the City's photometric requirements of 1.0 footcandles at the property line. Any site lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confines the light to the property. All lighting shall be arranged so as deflect light away from any adjoining residential uses or public roads. 11. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the erection of any signs. 12. Construction shall be limited to the hours of 6:00 a.m. to 10:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 7:00 a.m. to 8:00 p.m. 13. Earthmoving activities shall be limited to the hours of 6:30 a.m. to 5:30 p.m. Monday through Friday. Weekend earthmoving activities shall be limited to the hours of 7:00 a.m. to 5:30 p.m. 14. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 2 15. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 16. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements including landscaping as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. 17. Notwithstanding Chapter 153 of the Apple Valley Code of Ordinances, a permit may be issued prior to the platting of the land provided that the land must be platted prior to occupancy. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this 27 day of August, 2015. 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Legal Description: A parcel of land located in the East Half of the Southwest Quarter of Section 26, Township 115, Range 20, Dakota County, Minnesota, more particularly described as follows: Commencing at the South quarter corner of said Section 26; then North 00 degrees 05 minutes 31 seconds East along the East line of said East'' /2 of the Southwest' /4 a distance of 1957.76 fee to the point of beginning; thence South 89 degrees 51 minutes 01 seconds West a distance of 655.87 feet; thence 583.57 feet along the arc of a tangential curve concave southerly having a radius of 2045.00 feet, central angle of 16 degrees 21 minutes 01 seconds; thence South 73 degrees 30 minutes 00 seconds West a distance of 101.63 feet to the west line of the said East Y2 of the Southwest 11 /4 ; thence North 00 degrees 02 minutes 52 seconds West along said west line of the East '' /z of the Southwest' /4 a distance of 799.83 feet to the North line of said East ' /z of the Southwest 11 /4; thence North 89 degrees 53 minutes 15 seconds East along the said north line of East 11 /2 of the Southwest' /4 a distance of 1330.55 feet to the east line of said East 11 /2 of the Southwest 1 /4; thence South 00 degrees 05 minutes 31 seconds West along said East line of the East 11 /2 of the Southwest' /4 a distance of 687.66 feet to the point of beginning there terminating. Comprehensive Plan "IND" (Industrial) Designation Zoning Classification "I -2" (General Industrial) Existing Platting Unplatted. Current Land Use Vacant. Size: 21.58 acres Topography: Generally flat. Existing Vegetation Crops. Other Significant None identified Natural Features Adjacent NORTH Johnny Cake Ridge Park West Properties/Land Uses Comprehensive Plan "P" (Park) and "INS" (Institutional) Zoning/Land Use "P" (Institutional) SOUTH Former Hanson Site Comprehensive Plan "IND" (Industrial) Zoning/Land Use 11 I -2" (General Industrial) EAST Vacant pro (Patina Addition) and U onor Comprehensive Plan "IND" (Industrial) Zoning/Land Use "I -1" (Limited Industrial) WEST Apple Valley Business Campus Comprehensive Plan "IND" (Industrial) Zoning/Land Use "I -2" (General Industrial) Comprehensive Plan: The site is guided "IND" (Industrial) in the City's Comprehensive Guide Plan, and the proposal is consistent with the Comprehensive Plan. No change to the Comprehensive Plan designation is requested. Zoning: The property is zoned 1-2" (General Industrial), which allows for manufacturing, office, warehouse, and similar more intensive industrial uses. It does not allow for ancillary retail sales. The applicant is requesting an amendment to the zoning code to allow for ancillary retail sales in conjunction with the manufacturing facility. City staff has reviewed other cities' ordinances, and there are several that allow ancillary retail in industrial zones, generally with conditional use permits though some allow as permitted uses or permitted accessory uses. The City Attorney has drafted amendments to the zoning code that would allow ancillary retail sales as a permitted accessory use in conjunction with a permitted use provided the retail does not exceed 15% of the total floor area or 5,000 sq. ft., whichever is smaller. This will allow a tenant to have a retail operation to sell products manufactured or warehoused on the site. The total area of the subject building is 73, 700 sq. ft.; the retail is approximately 4,200 sq. ft. or 6% of the total building area. In City staffs opinion, allowing a small amount of retail in conjunction with a manufacturing or retail facility responds to the needs of existing and future businesses. Many warehousing and manufacturing businesses will have some small amount of sales for older product they want to sell, or to entice customers for larger sales. This is customary and does not detract from the overall industrial use of the property. To ensure there is sufficient parking, an ancillary retail space should be required to conform to the parking standards now in place for other retail uses. Subdivision The applicant is requesting a subdivision by preliminary plat of the subject 21.58 -acre site into one lot and one outlot. The revised preliminary plat shows Lot 1 will be 11.11 acres (483,758 sq. ft.), and Outlot A is shown as 8.21 acres (357,458). The remaining property is dedicated for right -of -way for 147"' Street and Johnny Cake Ridge Road. A 26' wide drainage /utility easement is now shown on the plat along Johnny Cake Ridge Road; however, it should be modified so that it allows for the installation of a bike trail in this area. A stormwater infiltration area has been incorporated into Lot I and a drainage /utility easement has been placed over it. All necessary drainage and utility easements are shown on the preliminary plat, though some may need to be modified. There is a private pipeline easement in the southeast corner of Lot 1. Though this is a private easement, the applicant should be aware that the owner of the pipeline, Magellan, generally does not allow encroachments into the easement. Recreation Issues: The development requires park dedication. The proposed building will be required to provide cash -in- lieu -of -land as part of the building permit authorization. The park dedication fee will be collected with the building permit. Any future expansion of the building for additional manufacturing /warehousing /retail will require additional park dedication to accommodate future employees. The City's Comprehensive Plan calls out the west side of Johnny Cake Ridge Road as a location to install missing bike trail. An 8' -wide bike trail must be constructed on the applicant's property within the easement. The bike trail will be installed at the time of road improvements for Johnny Cake, which is anticipated to occur within the next 5 years. Site Plan: The revised site plan shows an approximately 69,500 sq. ft. manufacturing /warehouse facility, and attached 4,200 sq. ft. ancillary retail facility located on the southeast area of the site. The total building area is about 73,700 sq. ft. This is approximately 17% of the lot area. The plan shows a layout for a future expansion, which would increase the building area by approximately 85,280 sq. ft., bringing the maximum building area to 158,939 sq. ft. The building coverage with a future expansion would be about 37 %; this complies with the Code, which allows a maximum building coverage of 45% (192,884 sq. ft.). The building is approximately 27 feet tall, which is below the maximum 40 foot height allowed by the Code. The loading docks are located on the northwest side of the building and conform to City standards. The trash and recycling enclosure is located at the north end of the loading docks; the applicant has submitted plans that shows it will be constructed of precast panels and metal gates integrated into the building design. This complies with City Code. The plan does not indicate where building mechanicals will be located, though the applicant has stated these will be located on the roof. All rooftop mechanicals must be screened by a roof parapet or a screen immediately surrounding the unit. The screening material must be at least the same height as the mechanical unit. A lighting plan will be required to ensure that no light trespass in excess of 1.0 footcandles will occur. The applicant has stated a lighting plan will be submitted as part of the final submission packet for review. All lighting fixtures must be downcast, shielded, and arranged to deflect light away from any adjoining residential zone or public streets. Parking: The proposed building requires 139 parking spaces; the plan shows 196 spaces. Also shown on the plan are spaces for tour bus parking that could accommodate large school buses and leave a 2 HADEVELOPM\2015 Projects\KaramellaTackground Information for Report.docx 24' wide drive aisle. With the future building addition, the site will require an estimated 266 spaces, depending on the final use of the space. The plan shows 48 future parking spaces, bringing the total spaces shown to 244. The plan indicates 24 additional parking spaces will be placed in the tour bus parking area, and the parking for tour buses will be shifted farther to the north. Staff is satisfied the parking plan meets the Code requirements. The employee and customer parking lots are separated by a landscape island. On -site directional signage would assist with directing traffic. The applicant has stated they will review the installation of the signs. Street Classifications /Accesses /Circulation: The site is accessed by one drive intersecting with Johnny Cake Ridge Road, which is a collector road. The revised site plan shows a right -in /right -out access to Johnny Cake, due to the traffic volume. An island in this drive will prevent illegal left turns into the site at this location. This island must be concrete, not landscaped as shown on the plan. Future improvements to Johnny Cake, including a signal, will be monitored by the City and made when it is determined the improvements are needed. There are two driveways accessing 147 Street W. (also a collector), which will provide full access. Driveway widths meet City requirements. Right -turn lanes are shown 147 Street, as required. Pedestrian Access The plan shows one pedestrian connection from public sidewalk on 147"' Street W. to the site. Because of the retail component to the site, the applicant should install additional sidewalk connections. Staff believes there are locations for additional pedestrian connections from 147 Street. There are sidewalks surrounding the building connecting to the parking areas. Signs: Signs and /or sign structures are not included as part of the building permit authorization. A separate sign permit must be approved before any ground or building signage may be installed. The code allows one (1) ground sign for the site. The ground sign must be located at least 13 feet from the property line. Grading Plan: The Assistant City Engineer has reviewed the revised grading plan and has no major outstanding issues, with the exception that a drainage /utility easement must be placed over that portion of Outlot A where the grading for the infiltration area on Lot 1 is located. Availability of Municipal Utilities: Municipal utilities are available to the site. There are no major outstanding issues with the revised utility plan. Landscape Plan: The revised plan shows a mix of deciduous and evergreen trees. The plan now meets the Code requirement at least 1.5% of the cost of building materials based on Means Construction Data. The Natural Resources Coordinator has reviewed the plan and states that trees should not be planted on the western slopes of the drainage /ponding area in order to keep this area open for future maintenance. She also suggests the use of ornamental grasses mixed in with day lilies throughout the site. Elevation Drawings The building materials consist of a Double Tee pre -cast concrete panel, with a mix of smooth and rough -faced aggregate. The applicant states they will work with City staff to continue to refine the retail design. Public Safety Issues: The Fire Marshal has reviewed the plans, and has some minor comments that the applicant must address. Public Hearing Comments: The public hearing was held August 5, 2015. Below is a synopsis of the comments received followed by staff responses. 3 HADEVELOPM\2015 Projects\KaramellaTackground Information for Report.docx • A comment was raised regarding the installation of bike racks. Staff response - The applicant has stated bike racks will be installed, and staff has included this as a condition of approval. • A comment was raised regarding the materials used for the trash enclosure. Staff response - The applicant has submitted plans that show trash enclosure will be constructed of the same material as the building. This complies with City Code. • A comment was raised regarding the lighting plan for the site. Staff response — The applicant is working on a lighting plan, but it is not yet completed. The lighting plan must comply with City Code to ensure that no light trespass in excess of 1.0 footcandles will occur. All lighting fixtures must be downcast, shielded, and arranged to deflect light away from any adjoining residential zone or public streets. 4 HADEVELOPM\2015 Projects\KaramellaTackground Information for Report.docx i ra. j -. r g ., �. } ti � � '�'P �.. ,. '., i f } t? t � '� Y s �S t l � P 4 Y �` y � � � I t f �I � � 5 Ps: � - �i I �� i'S� taSS F' I ��'��.. {_Yr,r' arc Y FSY ,+. i. 1:t� ''x �� 1 PY�SPYf� �. - s' f :' S r ,, fir .�1 - .. �.� �� �� �. ,N I �' �' ;5 :::�' �-.! i n fi ��� fii i't's" WPA "!ti i3 x a 5 177747 � , cc Mi $ p;3. Y` 4 ••• • *00 ••0•• 0090 ••0 CITY OF Apple Valle MEMO Public Works TO: Maggie M. Dykes, Planner FROM: Brandon S. Anderson, Asst. City Engineer DATE: August 14, 2015 SUBJECT: Karamella Addition Preliminary Plat Review Maggie, The following are comments regarding the Karamella site plan dated August 12, 2015. Please include these items as conditions to approval. General • Drainage and Utility easement as shown in Outlot A should be modified to include pond slopes and the 46' drainage and utility easement along the north property line can be reduced in size as in only appears to cover the trunk storm sewer. • All work and infrastructure within public easements or right of way shall be to City standards. • A pre - construction meeting shall be held prior to beginning any work on the site. • No trees will be permitted in public easements. Permits • Provide a copy of the executed Encroachment Agreement with Magellan Pipeline for work occurring within easement area as indicated on plans. • Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution Control Agency, Met Council, Department of Labor and any other required permits. • A right of way permit will be required for all work within public easements or right of way. • A Natural Resource Management Permit (NRMP) will be required prior to any land disturbing activity commences. Site • See attached Memo from Bolton & Menk dated 8/12/15 regarding additional preliminary traffic impact review requirements. • Provide additional dimensions on the site plan indicating dimensions to access points, radiuses, drive lane widths, etc. • Provide auto turn drawing showing internal circulation of trucks /vehicles. Grading, Drainage and Erosion Control • The applicant shall submit a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 — 7100.1100 regarding the state NPDES Permit prior to commencement of grading activity. • Erosion control measures shall be installed prior to beginning grading operations. • A construction entrance shall be provided at all proposed entrances to be utilized for erosion control purposes. • Street sweeping shall be performed as necessary to address material tracking from the site. • The proposed stormwater pond and infiltration basin as submitted are sized to accommodate Lot 1 Block 1 only stormwater requirements. • The total allowable discharge rate from the site is 3.2 cfs (59 offsite acres x 0.044cfs /acre = 2.6 cfs + 13.5 acres x 0.044 cfs /acre = 0.6 cfs = 3.2 cfs). The proposed discharge rate is 3_1 cfs. (2.6 cfs offsite + 0.5cfs modeled). • Provide an accessible route (8' min. bench) for future maintenance access to outlet structure (STMH 922) and stormwater basin. Route should be covered by drainage and utility easement. • Consider relocating centroid of pond to the NE so all the pond slopes are included in Lot 1 Block 1. • Show Buffer line, HWL line for sedimentation pond and infiltration area on the grading plan. Storm Sewer • Provide storm sewer calculations (Rational method) for proposed improvements. • One FES outlet to stormwater pond is preferred. Landscape and Natural Resources • A protective buffer zone in accordance with ordinance 152.57 is required (16.5 feet for any stormwater pond) and shall be indicated on the plans with appropriate seed mix. Buffer shall be provided from top of infiltration bench elevation outward 16.5'. • Because native vegetation can be so hard to establish, provide a 3 year establishment plan. The plan should have information about when seed will be installed, tasks taken to prevent weed establishment, and information on the timing to the connection to the stormwater system. • 5 trees as shown along the western edge of storm water pond should be relocated to the south or east side of the pond. •00 0000 0 *8 *0 0000 City of Apple Valley MEMO Fire Department TO: Maggie Dykes, City Planner FROM: Roy Kingsley, Fire Marshal DATE: July 21, 2015 SUBJECT: Karamella Addition • MSFC 503.2.1 Dimensions: Fire apparatus access roads shall have an unobstructed width of not less than 20 feet except for approved security gates in accordance with section 503.6 and an unobstructed vertical clearance of not less than 13 feet 6 inches. • MSFC 505.1 Address Numbers: Requires numbers to be visible from the street. • MSFC 506.1 Key Boxed: Requires building to have an Apple Valley Fire Dept. key box installed Model S -3 or R -3 with Tamper switch. • MSFC 903.2: Requires building to have a fire sprinkler system installed. • MSFC 903.4: Requires a fire alarm system to monitor the fire sprinkler system and key box. • MSFC 906.1: Requires fire extinguishers to be installed were needed per the fire code. 8/26/2015 Karamella Addition sii. Apple Valley Presentation to the City Council August 27, 2015 a r l iie Request • Amend Zoning ordinance to allow for ancillary retail in conjunction with a permitted use in the "I -1 11 , " 1 -2 ", and "BP" zoning districts • Subdivision by preliminary plat to create one (1) lot and one (1) outlot • Site Plan /Building Permit Authorization for an approximately 69,500 sq. ft. manufacturing and warehouse facility, and attached 4,200 sq. ft. ancillary retail facility A V.11 1 8/26/2015 Location I tl W i SITE l 21.58 -acre parcel northwest of Johnny Cake Ridge Road and 147th Street W. Comprehensive Plan P L LD LD w ur p � L LO 143RD 5T W IND N a � m m W r W LDw w z O K_ W L 4 �-� SITE w IND Q IND IND y ST IND IND 1lgp h ApO. "IND" (Industrial) 2 8/26/2015 Zoning P PD362 SITE Z 1 -2 j am✓ ii %f �/ � ' i, HSTW i -� 1 -2 TW Apple Va��e "1 -2" (General Industrial) Zoning Amendment • Industrial Zones do not allow for ancillary retail • Request is to allow ancillary retail • Draft language: • Retail does not exceed 15% of the total floor area or 5,000 sq. ft., whichever is smaller. • Retail uses are subordinate to primary use • Products manufactured or related to principal use • Parking requirements for retail uses must be met in addition to primary industrial /business park use. • Allows a tenant to have a retail operation to sell products manufactured or warehoused on the site. • Does not detract from the overall industrial use of property A `'�v�ue 3 8/26/2015 Industrial /BP Zones R - 3 P 3 P R-3 RS P R R� R P R.3 P PD 342 M -BA PD•580 a+' p PO "409 LLI 2 1 PD - 746 I.2 K 11 M -5c ® 1 Y �W5C LB — PD -499 T W 147TF4 I-� 1 r TH ST 3 p PD - 646 Sul 11 BP 4 Z Q 1 -1 <u m LL 9T S MWEI JUI T RP A LL PD - P A 1 8T 254 1518 ST P PD -254 PD -679 2 PD Ap vane LI R 5G Preliminary Plat ' outlot A i f' Lot 1, Block 1 i 1. �,..� ...,..e. – I i A pple Karamella Addition Valle Create one 11.11 -acre lot and 8.21 -acre outlot 4 8/26/2015 Site Plan - Building ' I1 16 Expansion i r e r i I O Arm x !r "i Oes s i I a � I ice) _ I O r Grading Plan _-_- - - II I IR v I I I r FFE 968 D3 Apple 5 8/26/2015 Storm Sewer Plan .�.�.w.... .,.o.�.n .;__ ;. .. __; w � I tl1 i a , i r Utility Plan , I I _ lu APF &Ie 6 8/26/2015 L Plan I . I tt i r 1 Building Floor Plan H� t i i i _. � i - --- - - - - -- - --- - - - - -- -------------- a--------- - - - - -- --------------- --------------- - - - - - - - - ---------- ?---- - - - - -- - --------------- a --------------- ---------------- i i i -- - - - - -- - - - - -- i i - - - - - - - - -------- - - - - -, - - - - - - - 1-------- - - - - -- , i ®® Valle 7 Q , EE����i i I�' 'ICE'��I!'����E��!�i�I�iE��E�iA , ' iii i r I. i � - ,�ry a f ifi ll". ARARAMA AM IH ill Ilnh� l I� I;�I 8/26/2015 Public Hearing Public hearing held August 5, 2015. • No major concerns • Bike racks • Additional pedestrian connections • Retail store architecture • Lighting plan • Landscaping • Revised plans address most of the concerns • Missing items addressed in conditions of approval A �valle Planning Commission Action • Planning Commission reviewed August 19, 2015. • Voted Unanimously to Recommend Approval. Ap V ip 9 8/26/2015 Recommended Actions 1. Pass the ordinance amending Chapter 155 (Zoning) to allow ancillary retail in conjunction with a permitted use in the "I -1" (Limited Industrial), "1 -2" (General Industrial), and "BP" (Business Park) zoning districts. (Recommend waiving second reading) 2. Adopt the resolution approving the preliminary plat of Karamella Addition, a subdivision a 21.58 -acre parcel to create one (1) lot and one (1) outlot as shown on the preliminary plat received in City offices on August 12, 2015, subject to all applicable City codes and standards, and the conditions listed in the resolution. 3. Adopt the resolution approving site plan /building permit authorization for an approximately 69,500 sq. ft. manufacturing and warehouse facility, and attached 4,200 sq. ft. ancillary retail facility, as shown on the plans received in City offices on August 12, 2015, and August 19, 2015, subject to all applicable City codes and standards, and the conditions listed in the A " I V111e resolution. Questions? App 10 ITEM: 7. Apple COUNCIL MEETING DATE: August 27, 2015 valley SECTION: Calendar of Upcoming Events Description: Approve Calendar of Upcoming Events Staff Contact: Department / Division: Stephanie Marschall, Deputy City Clerk City Clerk's Office ACTION REQUESTED: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the City Council. SUMMARY: Day /Date Time Location Event Thur. /Aug. 27 5:30 p.m. Municipal Center Special Informal City Council Meeting Thur. /Aug. 27 7:00 p.m. Municipal Center Regular City Council Meeting Aug. 28 -30 7:00 -9:00 p.m. Kelley Park Uponor Shakespeare Under the Stars Wed. /Sep. 2 7:00 p.m. Municipal Center Planning Commission Thur. /Sep. 3 7:00 p.m. Municipal Center Parks & Recreation Committee Mon. /Sep. 7 City Offices Closed Labor Day Wed. /Sep. 9 7:00 p.m. Municipal Center Traffic Safety Advisory Committee Thur. /Sep. 10 8:30 a.m. Valleywood Annual Chamber Golf Classic Thur. /Sep. 10 5:30 p.m. Municipal Center Informal City Council Meeting Thur. /Sep. 10 7:00 p.m. Municipal Center Regular City Council Meeting Mon. /Sep. 14 7:00 p.m. Municipal Center Telecommunications Committee Wed. /Sep. 16 9:00 a.m. Municipal Center Firefighters Relief Association Wed. /Sep. 16 7:00 p.m. Municipal Center Planning Commission Sat. /Sep. 19 11:00 a.m. Fire Station 1 Firefighters Relief Association Annual Booya Thur. /Sep. 24 4:30 -6:30 p.m. Dog Day Getaway Chamber Business After Hours Thur. /Sep. 24 6:00 p.m. Municipal Center EDA Meeting Thur. /Sep. 24 7:00 p.m. Municipal Center Regular City Council Meeting BACKGROUND: Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only at events marked with an asterisk will any action of the Council take place. BUDGET IMPACT: N/A 6`6 0#0 ITEM: 8. 06 04 $ a s rrr Apple all COUNCIL MEETING DATE: August 27, 2015 Valley SECTION. Claims and Bills Description: Approve Claims and Bills Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: Approve claims and bills. SUMMARY: Attached for City Council review and approval are check registers for recent claims and bills. BACKGROUND: N/A BUDGET IMPACT: Check registers dated August 7, 2015, and August 14, 2015, in the amounts of $406,891.59 and $1,605,238.63, respectively. 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