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HomeMy WebLinkAbout09/10/1981CITY OF APPLE VALLEY Dakota County, Minnesota September 10, 1981 Minutes of the meeting of the City Council of Apple Valley, Dakota County, Minnesota, held September 10, 1981, at 7:30 o'clock p.m. PRESENT: Councilmembers Branning (attended at 7:35 p.m.), Kelly, Overgard and Savanick; Clerk Asleson. ABSENT: Mayor Garrison Acting Mayor Kelly called the meeting to order at 7:30 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION: of Savanick, seconded by Overgard, approving the agenda for to- night's meeting as amended. Ayes - 3 - Nays - 0. APPROVE AGENDA CONSENT AGENDA PRELIM. REPORT CEDAR UTILITIES OFFICE BLDGS. HAMLET I DIAMOND PATH 8TH PRELIMINARY PLAT EXTENSION PALOMINO & FARQUAR STREET LIGHT SURVEY AUG. 27, 1981 MINUTES MOTION: of Overgard, seconded by Savanick, approving all items on the consent agenda with no exceptions. Ayes - 3 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Overgard, seconded by Savanick, authorizing the City Engineer to prepare a preliminary report on water, sanitary sewer and storm sewer matters related to the Cedar Avenue project south of Upper 139th Street. Ayes - 3 - Nays - 0. MOTION: of Overgard, seconded by Savanick, approving building permits for three office buildings on Lots 1 and 2 of Block 2 of Hamlet I as recommended by the Planning Commission. Ayes - 3 - Nays - 0. MOTION: of Overgard, seconded by Savanick, granting an extension of the preliminary plat approval for Diamond Path 8th Addition to Sep- tember 27, 1982, as recomnended by the Planning Commission. Ayes - 3 - Nays - 0. MOTION: of Overgard, seconded by Savanick, receiving a memo, dated August 28, 1981, from John Gretz containing a tabulation of the street light questionnaires received from the Palomino Hills and Farquar Hills areas. Ayes - 3 - Nays - 0. END OF CONSENT AGENDA ITEMS MOTION: of Overgard, seconded by Savanick, approving the minutes of the meeting of August 27, 1981, as corrected. (Councilmember Bran- ning attended at this time.) Ayes - 4 - Nays - 0. The Council received a letter from the American Water Works Association, dated July 28, 1981, notifying the City that it was a runner-up for the 1980 AWWA Safety Award. Acting Mayor Kelly commended the Utility Department for its safety record as well as Charles Ross and James Heidemann, who were present. Acting Mayor Kelly called the public hearing to order at 7:40 p.m. tO consider special assessment rolls 174 through 179 and noted receipt of the affidavit of publication of the hearing notice. Mr. Asleson reviewed each of the rolls totaling $1,142,211.85. Acting Mayor Kelly asked for questions or comments from the public. James Heidemann CITY OF APPLE VALLEY Dakota County, Minnesota September 10, 1981 Page 2 asked if the amount being assessed to his property had changed from the preliminary figure given to him previously. Mr. Asleson said it was almost the same amount. There being no further comments, the hearing was closed at 7:45 P.M. MOTION: of Branning, seconded by Overgard, adopting Resolution No. 1981- 158 approving Assessment Rolls 174 through 179 as set forth in Resolution No. 1981-142 in the total amount of $1,142,211.85 and cancelling the remaining principal balances for Assessment Rolls 169, 170, and 171 as adopted in 1980 by Resolution No. 1980-123. Ayes 4 - Nays - 0. RES. 1981-158 APPROVE ASSMT. ROLLS 174-179 The Council received a golf course clubhouse status report from John Gretz in a memo dated September 4, 1981. MOTION: of Overgard, seconded by Savanick, adopting Resolution No. 1981- RES. 1981-159 159 awarding the contract for designing and building a heating, GOLF CLUBHOUSE ventilating and air conditioning system for Lebanon Hills Golf HEATING-VENT. Course Clubhouse to Neill's Plumbing and Heating, the low bidder, SYSTEM in the amount of $7,100.00. Mr. Brad Lemberg, of Bonestroo, Rosene, Anderlik & Associates, was present and said he had met with the iow bidder and would recommend approval of the contract. He also said he would recommend approval of a change order in the amount of $250.00 for an interlock system which was not included in the bid. The motion and second agreed to add approval of a change order in the amount of an additional $250.00 to the above motion. Ayes - 4 - Nays - O. The Council received a memo from John Gretz, dated September 8, 1981, stating that im- provements to County Road 42, scheduled to begin in 1982, require moving the old town hall building from the intersection of Pilot Knob Road and County Road 42 to some other location. Mr. Asleson said that though Mayor Garrison was not present, he had stated that since it is not necessary to move the building until May of 1982, he would like to see the report from Foster Dunwiddie on the Farquhar Park building before consider- ing whether the old town hall should be located there. Mr. Asleson said he will be contacting Mr. Dunwiddie to find out when the report will be available. Councilmember Overgard said she would like the building to be relocated to the City Hall site and have the Park and Historical Committees determine a location for it at the City Hall site. Barbara Linkert, of the Historical Committee, agreed the building should be moved and preserved and the City Hall site would provide better security for it. She also said the building could be used as a museum or possibly for small meetings. Councilmember Branning agreed the building should be moved and preserved, but maybe it should be moved to Farquhar Park if that is to be a historical complex. He said he would agree to limited expenditures to move it, put it on a foundation and repair the roof at this time, but further renovation could be done later. Councilmember Savanick agreed with the Farquhar Park site. Councilmember Overgard said the InterDesign plans for Farquhar Park, reviewed by the Park Committee, included locating the Scott school building there but not the old town hall. CITY OF APPLE VALLEY Dakota County, Minnesota September 10, 1981 Page 3 Councilmember Savanick suggested tabling this until there is more information on the cost of bringing the building into a state were it can be moved. Mmrlene Romain said estimates of interior finishing costs would be very arbitrary and depend on what is going to be put in it. Councilmember Branning said he would agree to the City moving the building, putting it on a foundation, repairing the roof and painting it, but that would be the extent of the City's obligation and the voluteers could take over from there. Mr. Asleson said, based on the construction schedule, the Council would not have to make a decision on this until March 15, 1982. MOTION: of Overgard, seconded by Kelly, that the City will preserve the OLD TOWN HALL old town hall building and requesting the Historical and Park BUILDING Committees to discuss a location for the building and make a recommendation on it to the City Council. Councilmember Branning said the committees have already discussed this and the Council should make a' decision on the location of the old town hall and the Scott school build- ing after receiving the report from Foster Dunwiddie on the Farquhar site. Council- member Savanick agreed. The above motion and second were withdrawn. MOTION: of Overgard, seconded by Branning, confirming that the City Council will preserve the old town hall building and the location for it will be determined at a later date. Councilmember Savanick said she is concerned about the costs involved. Mr. Asleson said, as he understands it, preserving it would mean moving the building, putting it on a foundation, fixing the roof and painting the exterior, but no comitment on fur- ther funds. She asked where the funds would come from? Mr. Asleson said the 1982 budget is being considered and it could be budgeted from the General Fund or park dedication funds could be used. Mrs. Romain asked if park bond money would be avail- able? Mr. Asleson said park bond money could not be used because this expenditure was not part of the bond proposal. Councilmember Branning asked that the Staff also consider the cost of moving the Scott school building for funding. Vote was taken on the motion. Ayes - 3 - Nays - 1 (Savanick). Councilmember Savanick said she voted against the motion because there is not enough information on the financial problems associated with the building. Acting Mayor Kelly called the public hearing to order at 8:14 p.m. on Project 81-2, Morningview Improvements, and noted receipt of the affidavit of publication of the hearing notice. Keith Gordon reviewed the proposed improvements including streets, sidewalk, sanitary sewer, water and storm sewer in the total amount of $2,581,460, all of which will be assessed. Councilmember Branning said when the rezoning for this property was considered, residents of Longridge were concerned about construc- tion traffic. He asked if provisions had been made to restrict it? Mr. Gordon said 157th Street would be restricted and he had also discussed this with the contractor doing the grading for the developer. Acting Mayor Kelly asked for questions from the public; there being none, the hearing was closed at 8:20 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota September 10, 1981 Page 4 MOTION: of Branning, seconded by Overgard, adopting Resolution No. 1981- 160 ordering Project 81-2, public improvements for the Morning- view Addition. Ayes - 4 - Nays - 0. RES. 1981-160 ORDER PROJ. 81-2 RES. 1981-161 TAKE BIDS PROJ. 81-2(1) MOTION: of Overgard, seconded by Branning, adopting Resolution No. 1981- 161 approving plans and specifications for Project 81-2(1), Morningview Utility Improvements, and authorizing advertisement for bids to be received at 2:00 P.M. on October 8, 1981. Mr. Asleson said he would like to request changing the bid receipt date to October 19, 1981, in order to allow time to set a bond sale date for financing the improvements. He said at the meeting of September 24, 1981, he will have information to set a sale on November 5, 1981. The developer would then know the interest rate on the bonds and the contract could be awarded. The motion and second agreed to change the date in the above motion to Monday, October 10, 1981. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Branning, authorizing the City At- torney to submit copies of Resolution No. 1981-107 and a pro- cedural history of the lawsuit and papers that have been filed to HUD in reply to its letter, dated August 25, 1981, asking for comments on the housing proposal known as Timber Woods (Outlot B of Hunters Wood). Ayes - 4 - Nays - 0. HUD COMMENTS OUTLOT B HUNTERS WOOD RES. 1981-162 ECONOMIC DEV. COM. APPOINTMTS BONESTROO- ROSENE PARK DONATION MOTION: of Overgard, seconded by Branning, adopting Resolution No. 1981- 162 appointing Larry Evers, John Natwick, Sr., and Richard Wink- ler to the Economic Development Commission for terms expiring in January of 1982. Ayes - 4 - Nays - 0. MOTION: of Branning, seconded by Savanick, acknowledging receipt of a donation from Bonestroo, Rosene, Anderlik & Associates, Inc., in the amount of $250 to be used for park purposes. Ayes - 4 - Nays - O. MOT ION: of Overgard, seconded by Branning, adopting Resolution No. 1981- RES. 1981-163 163 awarding the contract of Project 80-7(2), Nordic Woods 4th AWARD PROJ. Addition Street Improvements, to McNamara-Vivant Contracting, 80-7(2) the low bidder, in the amount of $21,825.00. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Savanick, tabling consideration of ad- ditional 1981 assessment rolls and setting a special meeting at 6:00 P.M. on Monday, September 14, 1981, at City Hall to con- sider the same. Ayes - 4 - Nays - 0. SPECIAL MEETING MOTION: of Overgard, seconded by Savanick, adopting Resolution No. 1981- RES. 1981-164 164 approving the plans and specifications for Project 81-14(1), TAKE BIDS Deep Well No. 10 Drilling, and authorizing advertisement for bids DEEP WELL 10 to be received at 2:00 p.m. on October 8, 1981. Ayes - 4 - Nays CITY OF APPLE VALLEY Dakota County, Minnesota September 10, 1981 Page 5 MOTION: of Overgard, seconded by Branning, approving a purchase agreement · and authorizing the Mayor and Clerk to sign the same for purchase of the Deep Well t0 site from the Fred M. Seed Trust for the a- mount of $5,000. Ayes - 4 - Nays - 0. PURCHASE WELL 10 SITE HIRE PARTTIME EMPLOYEES MOTION: of Overgard, seconded by Branning, approving hiring the parttime employees as listed in the memo from Terry Schultz, dated Septem- ber 9, 1981. Ayes - 4 - Nays - 0. Rick Kelley was present and said the Planning Commission has held a public hearing on a preliminary plat to be known as Cobblestone Manor, located on 140th Street in the western part of the City. The Planning Commission will be making a recommendation to the Council at its next meeting, but the developer has requested that proceedings for public improvements begin this fall, if possible. The development will contain 56 townhouse units. MOTION: of 0vergard, seconded by Kelly, authorizing the City Engineer to prepare a preliminary feasibility report for public improvements in the proposed Cobblestone Manor development. COBBLESTONE MANOR IMPROVEMENTS Councilmember Overgard said she understands this development will require a joint powers agreement with Burnsville for the sanitary sewer. Keith Gordon said yes and it has been discussed with Bursnville and should not be a problem. Councilmember Savanick said the preliminary plat should be approved first because·the Council will be locking in a plan it has not even seen. Mr. Asleson said if the plat would not be approved, the costs of the report (between $100 and $300) would eventually be recovered whenever the property develops in the future. Councilmember Overgard also said no one was present to object to the plan at the Planning Commission hearing. Vote was taken on the motion. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Branning, accepting Project 81-10, Part E, the underground sprinkler system at Hayes Field, as final from Aqua Engineering and authorizing final payment in the amount of $950.25. Ayes - 4 - Nays - 0. FINAL PAYMENT HAYES FIELD SPRINKLERS RES. 1981-165 VARIOUS SIGNS MOTION: of Savanick, seconded by Overgard, adopting Resolution No. 1981- 165 authorizing installation of stop signs on 153rd Street at Cedar Avenue and at Pennock Avenue and on 147th Street at Embry Path and a yield sign on Embry Path at Upper 147th Street. Ayes - 4 - Nays - 0. MOTION: of Savanick, seconded by Overgard, to pay the claims and bills, CLAIMS AND BILLS checks numbered 21647, 24246 through 24340 and 24350 through 24462, in the total amount of $638,402.28. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Savanick, to adjourn. Ayes - 4 - Nays - 0. The meeting adjourned at 8:51 o'clock P.Mo