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HomeMy WebLinkAbout03/13/1980CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 1980 Minutes of the meeting of the City Council of Apple Valley, Dakota County, Minnesota held March 13, 1980, at 8:00 o!clock p.m. at the City Hall. PRESENT: Mayor Garrison; Councilmembers Holton, Kelly (left at 9:25 p.m.), Overgard and Savanick (attended at 8:47 p.m.); Clerk Asleson. ABSENT: None. Mayor Garrison called the meeting to order at 8:00 p.m. The Councilmembers and every- one in attendance took part in the pledge of allegiance to the flag. MOTION: of Overgard, seconded by Kelly, approving the agenda for tonight's APPROVE AGENDA meeting as amended. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Holton, approving the minutes of the reg- FEB. 28, 1980 ular meeting of February 28, 1980 as written. Ayes - 4 - Nays - 0. MINUTES MOTION: of Holton, seconded by Kelly, approving the minutes of the special MARCH 4, 1980 meeting of March 4, 1980 as written. Ayes - 3 - Nays - 0 (Overgard MINUTES Abstained). MOTION: of Overgard, seconded by Holton, approving all items on the con-~ CONSENT AGENDA sent agenda except those items which were tabled. Ayes - 4 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Overgard, seconded by Holton, granting a waiver of platting to combine part of Lot 13 with Lot 2, both in Block 4 of Diamond Path 3rd Addition, as shown on the certificates of survey, and as recommended by the Planning Commission. Ayes - 4 - Nays - 0. PLATTING WAIVER DIAMOND PATH 3RD FINAL PMT. CITY HALL BASEMENT C.O. 1 REVISED PROJ. 77-2(3) C.O. 2 PROJ. 77-13(2) GROWING GREEN TRANS. MER. LIC. MOTION: of Overgard, seconded by Holton, accepting construction of shower facilities in the City Hall basement as complete and authorizing final payment to Langer Construction Company. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Holton, approving Change Order No. 1, Revised, to the contract with Fischer Construction for Project 77-2(3), Nordic Woods 2nd Addition street improvements, for an additional $18,190.00. Ayes - 4 - Nays - 0. Final acceptance of Project 77-2(3) was tabled. MOTION: of Overgard, seconded by Holton, approving Change Order No. 2 to the contract with Fischer Construction for Project 77-13(2), F.arquar Hills street improvements, for an additional $11,380.25. Ayes - 4 - Nays - 0. Final acceptance of Project 77-13(2) was tabled. MOTION: of Overgard, seconded by Holton, approving a transient merchant license for Growing Green, Inc., for 1980 to solicit door-to-door for nursery and landscaping sales. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 1980 Page 2 MOTION: of Overgard, seconded by Holton, authorizing George Ballenger FINANCE OFF. to attend the Municipal Finance Officers' Association conference CONFERENCE at Alexandria, Minnesota, April 16 to 18, 1980. Ayes - 4 - Nays The Council received a notice that the Police Chief will not be attending the A.E.L.E. workshop in San Francisco, but will attend the same workshop in Minneapolis on June 23 to 25, 1980. END OF CONSENT AGENDA ITEMS Councilmember Kelly reviewed a request by the Economic Development Commission to retain Urban Planning and Design as a consultant to help it organize. She said the Commission has set up four subcommittees and feels it needs direction from someone with expertise to get them started in the right direction. MOTION: of Kelly, seconded by Overgard, approving retaining Urban Plan- ning & Design to work with the Economic Development Commission at the rate of $35.00 per hour, not to exceed $525.00, as per the memo dated March 12, 1980 from Bob Garber. Ayes - 4 - Nays RETAIN URBAN PLANNING FOR ECON. DEV. COM. RES. 1980-26 ACADEMY VILLAGE BOND SUPPLEMENT RES. 1980-27, 28 & 29 FOR ACADEMY VILLAGE NOTES MOTION: MOTION: of Overgard, seconded by Holton, adopting Resolution No. 1980-' 26, a supplement to Academy Village master bond Resolution No. 1977-220, amending the forms to be used in individual transac- tions for the issuance of each note. Ayes - 4 - Nays - 0. of Overgard, seconded by Holton, adopting Resolution No. 1980- 27 approving Note No. 21, Resolution No. 1980-28 approving Note No. 22 and Resolution No. 1980-29 approving Note No. 23 for the Academy Village Commercial Development Revenue Project. Ayes - 4 - Nays - 0. Steve Mattson, of Juran & Moody, was present and reported on the bond market conditions. He said there are several bills in the Legislature now to increase the interest rate on bonds and he will be following these to see what will happen. MOTION: of Holton, seconded by Overgard, adopting Resolution No. 1980- 30 amending the contract with Urban Planning & Design for com- prehensive planning services by increasing it to $31,900 and reducing the retainage to $1,450. Ayes - 4 - Nays - 0. RES. 1980-30 AMEND URBAN PLAN. CONTRACT The Council discussed purchasing new electronic cash registers for the liquor stores and asked whether the existing cash registers could be traded in on the new ones. Mr. Asleson said since it is proposed to purchase these through Hennepin County Purchasing, he doubted trade-ins would be accepted. Mr. Ballenger said the cash registers would probably have more value to the City for use in other operations. MOTION: of Holton, seconded by Kelly, approving the purchase of four electronic cash registers from Minnesota Cash Register, the low bidder, for approximately $20,000 plus annual maintenance of $1,700 for use at the liquor stores. LIQUOR STORE CASH REGISTERS Staff will review whether to sell or trade in the existing cash registers or keep them for use by other City departments. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 1980 Page 3 Vote was taken on the motion. Ayes ~ 3 - Nays - 1 (Overgard). Consideration of a request for utility improvements in Farquar Lake Addition was tabled. The Council reviewed the responses to a questionnaire on whether or not to install street lighting in Greenleaf 1st Addition. The replies were about 55 for it and 28 against it. The Mayor questioned whether the number of lights in the system should be re-evaluated in the future and possibly reduced to save on the use of energy. John Gretz said the lights are located at intersections, the ends of cul de sacs and on curves or approximately 500 feet apart. He said possibly one light on Fordham between Franchise and Fordham Court could be eliminated. Councilmember Holton said the two lights on the west side of Fair- lawn should be moved to the east side of the street. MOTION: of Holton, seconded by Overgard, approving an Agreement with Dakota Electric Association to provide residential street lights in the City, at locations to be determined by the City, and authorizing the Mayor and Clerk to sign it. Ayes - 4 - Nays - 0. DAKOTA ELECTRIC STREET LIGHT AGREEMENT RES. 1980-31 INSTALL GREEN- LEAF 1ST LIGHTS MOTION: of Overgard, seconded by Holton, adopting Resolution No. 1980-31 directing the installation of street lights in Greenleaf First Addition pursuant to the above Agreement with Dakota Electric. Ayes - 4 - Nays - 0. Mayor Garrison reviewed a proposal from International Systems, Inc. for a grant assistance program for the City. The annual fee is $22,000, but the company will refund the City's fee if they do not secure grants equaling at least the annual fee. He said he contacted four of the six references listed by the company and they have been satisfied with the service. (Councilmember Savanick attended at this time.) Councilmember Kelly asked if the company has contracts with any cities in Minnesota? Mr. Asleson said when he met with their representative in early 1979, they did not. Council- member Kelly asked how the fee would be paid? Mr. Asleson said since the main purpose of the contract would be to obtain park grants, he suggests using money from the park fund. If the company is unsuccessful in obtaining a grant, the money would be refunded. MOTION: of Kelly, seconded by Savanick, tabling consideration of Interna- tional Systems, Inc. proposal until March 27, 1980, in order to obtain more information about the~company and its contacts in Washington, D.C. TABLE INT'L. SYSTEMS, INC. PROPOSAL The Mayor asked Councilmember Kelly to give him a memo listing the specific questions she would like answered. Ayes - 4 - Nays - 1 (Garrison). Mr. Ballenger said bids for group health and life insurance were opened on March 10, 1980, and because he has been ill, he has not had time to thoroughly review them and requested that this item be tabled. MOTION: of Savanick, seconded by Overgard, setting a special meeting to SET SPECIAL award group health and life insurance coverage at 7:00 p.m. on MEETING Thursday, March 20th, 1980. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota Marcy 13, 1980 Page 4 MOTION: of Holton, seconded by Savanick, authorizing the 4th of July Committee to have a request for donations mailed to residents with the sewer and water bills. Ayes - 5 - Nays - O. 4TH OF JULY DONATION REQUEST MOTION: of Holton, seconded by Overgard, adopting Resolution No. 1980- 32 approving a rate increase by Metro Cable, Inc. as recommended by the Cable TV Commission, by amending Ordinance 234, Section 3.a) to read as shown in Metro Cable's proposal. Ayes ~ 5 - Nays - 0. RES. 1980-32 METRO CABLE RATE INCREASE RECONSIDER FOREST PARK REZONING MOTION: of Holton, seconded by Overgard, to reconsider the Council's action of December 13, 1979 on a petition for rezoning of Lot 1 of Block 4, Forest Park Estates. Ayes ~ 4 - Nays - 1 (Savanick). Councilmember Holton said'he wanted to reconsider this because he believes a duplex on this lot would fit in better with the surrounding land use than a single family house. MOTION: of Holton, seconded by Overgard, passing Ordinance No. 235 re- ORD. 235 FOREST zoning Lot 1 of Block 4, Forest Park Estates, to R-2 as recom- PARK REZONING mended by the Planning Commission. Ayes - 4 - Nays - 1 (Savanick). Councilmember Savanick said she voted no because she believes there is a serious problem with sight distance on Garden View Drive in this area and a duplex, with two driveways, would compound the problem. She also thought it was an unbuildable outlot when it was platted and if it is developed, it should be included with the Academy Village property. The Council received a letter from the Dakota County Administrator on the County Board's action on Lac Lavon. Mayor Garrison said the County Board will be requesting the ac- quisition of the property. The Cities of Apple Valley and Burnsville have not come to an agreement on maintenance participation and have not committed to maintenance or oper- ation yet. The Metropolitan Parks and Open Space Commission will be meeting on March 17th to discuss Lac Lavon and it should reach a decision by March 31st. If it approves the .acquisition, the funding would still have to be approved by another committee. (Council- member Kelly left at this time.) Councilmember Savanick said she is opposed to the City committing to pay for operation or maintenance of Lac Lavon. Mayor Garrison said the City is not obligated for any dollars now and a joint powers agreement with Burnsville and Dakota County would be negotiated if the property is acquired. Councilmember Holton said he does not believe the City could even afford to commit to operation costs at this time. MOTION: of Overgard, seconded by Holton, authorizing recruitment of a parttime secretary to take and transcribe commission and com- mittee meeting minutes at a salary of $25.00 per meeting. Ayes - 4 - Nays - 0. RECRUIT PARTTIME SECRETARY HIRE POLICE RECEPTIONIST MOTION: of Savanick, seconded by Overgard, approving hiring Patti Kay Sterbuck for the position of Police Receptionist effective March 17, 1980, at a salary of $690 per month and promoting Jan Graff to Records Technician effective March 28, 1980. Ayes - 4 - Nays - 0. Mayor Garrison said he received a letter from Nan McKay, Dakota County HRA Director, who is resigning. He will send a letter to her expressing the City's appreciation of her services. CITY OF APPLE VALLEY Dakota County, Minnesota March 13, 1980 Page 5 Mayor Garrison asked that the Council discuss the golf course and clubhouse at its special meeting on March 20, 1980. Councilmember Savanick left at this time. MOTION: of Overgard, seconded by Holton, approving the payment of $1,300 to John Delaney for crop damage related to sewer line construction. Ayes ~ 3 - Nays - 0. DELANEY CROP CLAIM CLAIMS & BILLS MOTION: of Overgard, seconded by Garrison to pay the claims and bills, checks numbered 8983, 8984, 8986 through 8990, 16622 through 16647, 16649 through 16727,16734, through 16798 and 16800 through 16820, in the total amount of $5,142,152.89. Ayes - 3 - Nays - 0. MOTION: of Overgard, seconded by Holton, to adjourn. Ayes - 3 - Nays - 0. The meeting was adjourned at 9:47 o'clock p.m.