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HomeMy WebLinkAbout03/27/1980CITY OF APPLE VALLEY Dakota County, Minnesota Mmrch 27, 1980 Minutes of the meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 27, 1980 at 8:00 o'clock p.m. at the City Hall. PRESENT: Mayor Garrison (attended at 8:30 p.m. after attending the 15th anniversary meeting of the Apple Valley Gardenettes Club); Councilmembers Holton, Kelly, Overgard and Savanick; Clerk Asleson. ABSENT: None. Acting Mayor Holton called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION: of Overgard, seconded by Kelly, approving the agenda for tonight's APPROVE AGENDA meeting as amended. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Kelly, approving the minutes of the meeting of March 13, 1980, as corrected. Ayes - 4 - Nays - 0. MARCH 13, 1980 MINUTES CONSENT AGENDA REVISED GOLF CAR LEASE ACADEMY VILLAGE BLDG. PERMIT HIRE PARTTIME EMPLOYEES MOTION: of Overgard, seconded by Savanick, approving all items on the consent agenda with no exceptions. Ayes - 4 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Overgard, seconded by Savanick, approving a revised three-year lease agreement for golf cars with Stegner Golf Cars, Inc. with the option of the City to cancel it before December 1st of each year. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Savanick, approving a building permit for a fourplex on Lot 13, Block 3, Academy Village, as recom- mended by the Planning Commission. Ayes - 4 - Nays - 0. MOTION: of Overgard, seconded by Savanick, approving hiring Robert Murray for the position of Teen Director effective March 31, 1980, at a CETA funded salary of $4.25 per hour; Thomas Ford, effective June 1, 1980, and Susan Sheridan, effective May 15, 1980, as Park Groundskeepers I at $3.50 per hour; Darcy Mahler and Dave Taylor, effective June 1, 1980, as Park Groundskeepers II at $3.75 per hour; and Ronald Walker, effective March 24, 1980, as Grounds- keeper III at $4.25 per hour and increasing Virginia Petersen's salary as Pool Director to $6.00 per hour effective April 1, 1980. Ayes - 4 - Nays - 0. END OF CONSENT AGENDA ITEMS Acting Mayor Holton called a public hearing to order at 8:05 p.m. to consider vacating a public street and noted receipt of the affidavit of publication of the hearing notice. Mr. Asleson said the street proposed to be vacated is an old alignment of Galaxie Avenue from approximately 146th Street to County Road 42 and is west of the present Galaxie alignment. The Acting Mayor called for any questions or comments from the public; there being none, the hearing was closed at 8:07 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota March 27, 1980 Page 2 MOTION: of Savanick, seconded by Overgard, adopting Resolution No. 1980- 35 vacating a public street, called old Galaxie Avenue, as de- scribed in the Notice attached and authorizing filing the Notice with the County Recorder. Ayes - 4 - Nays - 0. RES. 1980-35 VACATE OLD GALAXIE AVENUE Acting Mayor Holton called a public hearing to order at 8:08 p.m. on Project 80-2, Apple Valley East 5th Addition Improvements, and noted receipt of the affidavit of pub- lication of the hearing notice. Robert Roaene reviewed the proposed sanitary sewer, water and storm sewer laterals and street and sidewalk improvements estimated at a total of $214,140, all of which is assessable to the lots. These improvements have been requested by the developer of the property. Acting Mayor Holton called for any questions or comments from the public; there being none, the hearing was declared closed at 8:10 p.m. MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1980- 36 ordering Project 80-2, Apple Valley East 5th Addition Im- provements. RES. 1980-36 ORDER PROJECT 80-2 Mr. Asleson said that until the interest ceiling on municipal bonds is raised by the Legislature, there will be no further action on this project. At the time bonds can be sold to finance the project, the Council will be able to direct the Engineer to prepare plans for construction. Vote was taken on the motion. Ayes - 4 - Nays - 0. MOTION: of Savanick, seconded by Overgard, adopting Resolution No. 1980- 37 approving Note No. 24 for the Academy Village Commercial De- velopment Revenue Project. Ayes - 4 - Nays - 0. RES. 1980-37 ACADEMY VILLAGE NOTE 24 Mr. Asleson reviewed a request for change in pension benefits for the Fire Relief Association. He said state law regulates benefits permitted by relief associations and the law has recently been changed again to permit an increase in the benefits. John Field, of the Fire Department, said they are asking for concept approval of the benefits now and will get a new actuarial survey and come back to the Council for final approval in May or June. Mr. Asleson said the last actuarial survey was taken in 1978, but be- cause of the additional two fire stations and additional members in the Fire Department, he agrees a new survey should be made. MOTION: of Savanick, seconded by Kelly, granting concept approval to the request of the Fire Relief Association for benefit levels as de- scribed in Exhibit B of the March 21, 1980 memo from the City Administrator. Ayes - 4 - Nays - 0. FIRE RELIEF BENEFIT CONCEPT APPROVAL MOTION: of Savanick, seconded by Overgard, passing Ordinance No. 226, a- ORD. NO. 236 mending Ordinance No. 33, Section 8, to provide that the maximum AMENDS FIRE age at which a member may join the Fire Department is 44 years DEPT. AGES and the mandatory retirement age is 65 years. Ayes - 4 - Nays - 0. Mayor Garrison attended at this time. Mike Bassett said InterDesign, Inc. has prepared plans and specifications for approximately 30 parks in the park development program and they are ready to be approved and bids taken. This is the first phase of the develop- ment program and includes grading, play equipment, walkways, tennis courts, hockey rinks and utilities. CITY OF APPLE VALLEY Dakota County, Minnesota March 27, 1980 Page 3 MOTION: of Overgard, seconded by Kelly, adopting Resolution No. 1980-38 approving plans and specifications for the first phase of the park development program, to be known as Project 80-10, and authorizing advertisement for bids to be received at 2:00 p.m. on April 28, 1980. RES. 1980-38 APPROVE PARK PLANS & TAKE BIDS Councilmember Savanick suggested tabling this for a couple of weeks because if a grant consultant is retained to find matching grants for the park development funds, approving plans and taking bids now might prohibit obtaining some grants. She also said the public has not had a chance for input on the neighborhood park designs. Several more questions she asked were: What about the irrigation plans for Westview? Should more of the parks have security lighting? Should tunnels in the playgrounds be 10 feet long? Robert Naegeli, of the Park Committee, was present and said the concept plans for the parks were prepared before the bond issue was passed and distributed to the public. The constructions plans have followed the concept plans. The Park Committee has held approx- imately two public meetings a month for the last three years discussing the various plans, and it has met with the V.A.A. also. Mike Bassett said the tunnels are approximately eight feet long and if they were any shorter, they would not serve the purpose in the playground for which they are intended. They have also been used in playgrounds in other communities. Ginny Sterling, of the Park Committee, said both lighting and irrigation are very expen- sive items and the Committee has tried to put as much in as possible and still stay within the funding allowed for them. Councilmember Savanick said rather than put money into more equipment for some of the older parks, the existing equipment could be repaired. It was noted that part of the bond issue question earmarked money for the existing parks. (Councilmember Kelly was out of the room at this time.) Vote was taken on the motion. Ayes - 3 - Nays - 1 (Savanick). Consideration of assessment rolls for Hunters Wood improvements was tabled. The Council received a letter from the City of Burnsville inviting them to attend a meeting on March 31, 1980, to discuss paratransit. The Mayor said he would encourage all of them to attend this meeting. MOTION: of Overgard, seconded by Kelly granting a variance of 23 feet for a building setback to construct a remote teller facility and a variance of six feet from the parking setback requirements for Community State Bank. Both variances to expire on April 1, 1985, or when the remote teller ceases operation as recommended by the Planning Commission. COMMUNITY STATE BANK VARIANCES Mayor Garrison asked whether this could increase traffic problems on 149th Street. Mr. Gretz said the Apple Valley Shopping Center owner is agreeable to improve 149th Street and dedicating it as a City street and this is being discussed, but the owner will not consider changing the 149th Street access to Cedar Avenue. Vote was taken on the motion. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 27, 1980 Page 4 MOTION: of Overgard, seconded by Holton, approving the final plat and Development Agreement for Diamond Path 7th Addition and author- izing the Mayor and Clerk to sign them. Ayes - 5 - Nays - 0. DIAMOND PATH 7TH FINAL PLAT & AGREEMENT DIAMOND PATH 7TH BUILDING PERMITS MOTION: of Overgard, seconded by Kelly, approving building permits for 15 fourplex units in Diamond Path 7th Addition as recommended by the Planning Commission. Ayes , 5 - Nays - 0. Duane Barth was present and said he had originally requested the Council to permit him to construct only part of 142nd Street in the Hamlet I subdivision and temporarily eliminate the sidewalk on the north side of the street. Since he made that request, he has been able to obtain funding to construct the entire street, but he would still like to request temporarily deleting sidewalk on the north side of the street. He would agree to construct the sidewalk when development occurs on the north side. Councilmember Holton said, because of past problems in coming back to install sidewalks after street construction is finished, he believes the sidewalk should be installed now. Mr. Asleson agreed and said it is difficult to enforce this kind of requirement espe- cially if property ownership changes. He suggested, if the Council would want to allow this delay, some type of deed restriction be filed on the lots stating they are subject to sidewalk improvements. MOTION: of Kelly, seconded by Overgard, approving a delay in sidewalk construction on the north side of 142nd Street as it abuts Out- lot B of Hamlet I until development occurs and authorizing fil- ing a deed restriction on Outlot B to that effect. Ayes - 3 - Nays - 2 (Holton and Savanick). DELAY SIDEWALK ON OUTLOT B OF HAMLET I The Council received a status report on a study of City storage space requirements and acknowledged extension of submitting a report until August 1, 1980. The Council received and discussed information on possible 1980 construction of various improvement projects. Mr. Rosene commented on relocation of utilities in connection with construction of the Zoo Road. He said the State's policy is not to allow City utilities within a freeway right-of-way. He is discussing allowing the utilities to be along the edge of the right-of-way with them. This would reduce the costs of the relocation. Councilmember Savanick asked whether a pathway will be included along 140th Street from 135th Street to County Road 11? Mr. Rosene said it would be included in the report. MOTION: of Holton, seconded by Overgard, authorizing the Engineer to prepare preliminary reports on Project 80-7, Nordic Woods 4th Addition improvements; Project 80-8, CEDO Addition improvements; Project 80-5, widening Johnny Cake Ridge Road from 140th Street to County Road 42; and Project 80-9, 140th Street from 135th Street to County Road 11; and receiving preliminary reports on Project 80-1, County Road 42 drainage and utility crossings; Project 80-4, Zoo Highway Storm Sewer Improvements; and Pro- ject 80-6, Zoo Highway Utility Relocations. AUTHORIZE & RECEIVE VARIOUS ENGINEERING REPORTS Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Kelly, approving promotion of Richard Ling to Engineering Coordinator, effective April 1, 1980, with a salary increase of $76.00 per month and promotion of Ronald Robb to Streets III, effective April 18, 1980, with a salary increase of $145.00 per month. Ayes - 5 - Nays - 0. LING & ROBB PROMOTIONS CITY OF APPLE VALLEY Dakota County, Minnesota March 27, 1980 Page 5 Consideration of the annual review for Richard Kelley was tabled. MOTION: of Holton, seconded by Overgard, approving hiring Judith Gould for the position of Police Receptionist effective April 7, 1980, at a salary of $690 per month. Ayes - 5 - Nays - O. HIRE GOULD POLICE RECEPT. RESCHEDULE MEETINGS MOTION: of Overgard, seconded by Holton, setting the second regular meet- ing in May on May 29, and the first regular meeting in June on June 9, 1980. Ayes - 5 - Nays - 0. Councilmember Kelly said she called several other cities in connection with International Systems, Inc., grant assistance proposal. She received favorable responses from them, but she could not find out much information about its Washington, D.C. office. Two cities did not pay the fees in advance and she suggested this part of the proposal be negotiated with the company. MOTION: of Overgard, seconded by Holton, approving in concept the propo- sal of International Systens, Inc. for grants assistance and directing the Administrator to negotiate a fee payment schedule and bring the contract back to the Council for approval. Ayes - 4 - Nays - 0 (Kelly Abstained). INTERNATIONAL SYSTEMS, INC. PROPOSAL MOTION: of Overgard, seconded by Kelly, approving installation of yield signs on Pennock Avenue at its north and south intersections with 140th Street. The motion and second withdrew. MOTION: of Holton, seconded by Kelly, adopting Resolution No. 1980-39 authorizing the installation of stop signs on Pennock Avenue at the north and south intersection with 140th Street. Ayes - 5 - Nays - 0. RES. 1980-39 PENNOCK STOP SIGNS RES. 1980-40 GROUP INSURANCE PAYMENTS SUSPEND APPT. RULES MOTION: of Overgard, seconded by Savanick, suspending the rules for ap- pointments~to commissions and committees under Resolution No. 1979-199. Ayes - 5 - Nays - 0. MOTION: of Overgard, seconded by Kelly, appointing Denis LaComb to the Cable TV Commission for a term expiring August 1, 1982, and ap- pointing Fred Metry to the Urban Affairs Committee. Ayes - 4 - Nays - 0 (Holton Abstained). Councilmember Kelly said she would like more research on the City's personnel and salary plans and suggested retaining an outside consulting firm to do a review including job descriptions. Councilmember Holton said salary figures for municipal and county positions in the metropolitan area are compiled on an annual basis with corresponding job descrip- tions in the Stanton Survey. He said he doesn't believe an outside consultant is neces- sary because the information contained in this Survey is the most current available. Councilmember Kelly said she will do research on her own on the cost of a consultant. MOTION: MOTION: of Savanick, seconded by Kelly, to pay the claims and bills, checks CLAIMS AND BILLS numbered 8991 through 8993, 16828 through 16906 and 16914 through 16962, in the total amount of $1,044,804.68. Ayes - 5 - Nays - 0. of Overgard, seconded by Kelly, to adjourn. Ayes - 5 - Nays - 0. The meeting adjourned at 10:20 o'clock p.m.