The URL can be used to link to this page

Home My WebLink About2025/12/11CITY OF APPLE VALLEY Dakota County, Minnesota December 11, 2025 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 11, 2025, at 7:00 p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Grendahl, Hiebert, and Melander. ABSENT: Councilmember Bergman. City staff members present were: City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, City Engineer Anderson, Community Development Director Benetti, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Assistant City Administrator Grawe, Human Resources Manager Haefner, Finance Director Hedberg, Fire Chief Nelson, Recreation Superintendent Rosa, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. Approval of the Agenda MOTION: of Grendahl, seconded by Melander, approving the agenda for tonight's meeting, as presented. Ayes - 4 - Nays - 0. Audience Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Open Door Food Pantry Executive Director Jason Viana highlighted the organization's work, encouraged community members to donate or volunteer, and thanked Mayor Hooppaw and Councilmember Hiebert's for volunteering at the Open Door. Consent Agenda Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. Councilmember Hiebert asked that item 4.F. be pulled from the agenda. MOTION: of Grendahl, seconded by Hiebert, approving items on the consent agenda, except for 4.17. Ayes - 4 - Nays - 0. Consent Agenda Items A. Approve the minutes of the regular meeting of November 25, 2025. B. Adopting Resolution No. 2025-164 setting 2026 City Council meeting calendar. C. Adopt Resolution No. 2025-165 setting a public hearing at 7:00 p.m. on January 8, 2026, for On -Sale Intoxicating Liquor and Special License for Sunday Liquor Sales, for Spice Village, LLC, d/b/a Spice Village, 7520 149th Street W. CITY OF APPLE VALLEY Dakota County, Minnesota December 11, 2025 Page 2 D. Approve renewal of Off -Sale 3.2 Percent Malt Liquor Licenses for 2026. E. Top Star Tobacco and E-Cig, LLC, 15050 Cedar Avenue, Unit 109 1. Approve issuance of 2025 license to sell tobacco or tobacco products 2. Approve issuance of 2026-2027 renewal license to sell tobacco or tobacco products. - F. Adept Resolution No. 2025 166 authorizing transfei-s fr-em tile Liquef "nd for- 2025. Item Pulled for discussion. G. 2025 fund balance commitments 1. Adopt Resolution No. 2025-167 committing December 31, 2025, fund balance for 2025 Financial statement purposes. 2. Adopt Resolution No. 2025-168 amending 2026 Budget for uncompleted 2025 projects and specific items. H. Adopt Resolution No. 2025-169 amending the 2025 Budget for specific items. I. Approve release of Natural Resources Management Permit financial guarantee. J. Adopt Resolution No. 2025-170 renaming Hayes Arena to Wings Arena. K. Approve Community Waste Abatement 2026 Grant Agreement with Dakota County and Cities of Apple Valley, Burnsville, Eagan, and Lakeville. L. Approve display contract agreement with RES Specialty Pyrotechnics, Inc., d/b/a RES Pyro, for fireworks displays on February 7, 2026, and July 4, 2026. M. Approve grant agreement amendment with the Board of Water and Soil Resources for Watershed Based Implementation Fund Project FY23 EVR-P11 Pond Enhancements, City Project 2023-133. N. Approve purchase order with Webber Recreational Design, Inc., for indoor playground equipment and installation for Project 2024-186, Community Center & Senior Center Connection and Renovation (2023 Parks Bond Referendum). O. Approve amendment to the joint powers agreement for the Dakota County Domestic Preparedness Committee. P. Approve revision to service agreement with Lexipol, LLC, for fire department policy development, management software, and compliance training. Q. Approve revision to service agreement with Target Solutions Learning, LLC, d/b/a Vector Solutions for fire records management software. R. Approve Change Order No. 1 to agreement with Jamar Company, for Project 2024- 148, City Hall Re -Roof. S. Approve Change Order No. 1 and acceptance and final payment on agreement with Killmer Electric Co., for Project 2022-111, Apple Valley 1 lth and 12th Additions Electrical Conversions Phase 1. T. Approve Change Order No. 1 to agreement with Hoffman & McNamara Company, for Project 2025-157, 2025 Ash Tree Replacements, and approve acceptance and final payment. U. Approve acceptance and final payment on professional services agreement with I & S Group, Inc., d/b/a ISG, Inc., for landscape architecture services for Project 2024- 172, Skate Park Construction (2023 Parks Bond Referendum). V. Approve acceptance and final payment on agreement with Terra General Contractors, Inc., d/b/a Terra Construction, for Project 2024-187, Family Aquatic Center Improvements (2023 Parks Bond Referendum). CITY OF APPLE VALLEY Dakota County, Minnesota December 11, 2025 Page 3 W. Approve acceptance and final payment on professional services agreement with Johnson Laffen Galloway Architects, Ltd., d/b/a JLG Architects, for design and development services for Project 2024-187, Family Aquatic Center Improvements (2023 Parks Bond Referendum). X. Approve claims and bills. Y. Approve the personnel report. End of Consent Agenda 4.17. Adopt Resolution No. 2025-166 authorizing transfers from the Liquor Fund for 2025. Councilmember Hiebert highlighted the contributions the City's municipal liquor operations have on quality of life within the community. MOTION: of Grendahl, seconded by Hiebert, adopting Resolution No. 166 authorizing transfers from the Liquor Fund for 2025. Ayes - 4 - Nays - 0. Regular Agenda A. Proclaim February 7, 2026, as "Apple Valley Mid -Winter Fest 2026" Recreation Superintendent Rosa was present and reviewed activities planned for the 2026 celebration. Most events are scheduled on February 7, 2026, at Johnny Cake Ridge Park - West. Mr. Rosa thanked the organizations who support and sponsor this event. MOTION: of Grendahl, seconded by Melander, proclaiming February 7, 2026, as "Apple Valley Mid -Winter Fest 2026" and declaring it a community festival. Ayes - 4 - Nays - 0. B. Renewal of On -Sale Liquor, Wine, 3.2 Percent Malt Liquor Licenses for 2026 Ms. Scipioni reviewed her memo regarding renewal applications for On -Sale Intoxicating Liquor, Concessionaire On -Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, Wine, and 3.2 Percent Malt Liquor licenses for 2026. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received. Staff review found all licenses in order for renewal. Mayor Hooppaw called the public hearing to order at 7:12 p.m. to consider renewal applications for On -Sale Intoxicating Liquor, Concessionaire On -Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, Wine, and 3.2 Percent Malt Liquor licenses for the year 2026. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:12 p.m. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 171 renewing On - Sale Liquor, Special License for Sunday Liquor Sales, On -Sale Wine, and On - Sale 3.2 Percent Malt Liquor Licenses for 2026. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 11, 2025 Page 4 C. Christ Church Sign Setback Variance Ms. Stroeing stated Christ Church, located at 12925 Johnny Cake Ridge Road, has applied for a sign setback variance for the installation of a new ground sign in the location of the existing ground sign. The Sign Code requires ground signs to be setback a minimum of 13 feet from the property line when adjacent to right-of-way. The applicant is seeking a 5-foot variance to install a new sign 8 feet from the property line adjacent to Johnny Cake Ridge Road. Ms. Stroeing added the existing and proposed sign are within a 40-foot drainage and utility easement dedicated for a stormwater utility pipe running along the eastern property line adjacent to Johnny Cake Ridge Road. Encroachment agreements are required to place structures within easements. Ms. Stroeing stated the public hearing for the variance was held at the November 19, 2025, Planning Commission meeting. There were no public comments and no questions from the Commission. The Planning Commission made findings and unanimously recommended approval of the variance request with conditions. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 172 approving a 5- foot setback variance for a ground sign located at Christ Church. Ayes - 4 - Nays - 0. MOTION: of Hiebert, seconded by Melander, approving an encroachment agreement to allow a ground sign within a drainage and utility easement at Christ Church. Ayes -4- Nays -0. Communications Mayor Hooppaw thanked City staff for their snow removal efforts. Calendar of Upcoming Events MOTION: of Grendahl, seconded by Hiebert, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 - Nays - 0. Closed Session A. Convene in Closed Session to Discuss AFSCME and LELS Union Negotiations Mayor Hooppaw requested a motion to close the meeting under the exceptions to the open meeting law to discuss labor negotiations. MOTION: of Grendahl, seconded by Melander, to enter into a closed meeting and convene in closed session to discuss AFSCME and LELS union labor negotiations. Ayes - 4 - Nays -0. CITY OF APPLE VALLEY Dakota County, Minnesota December 11, 2025 Page 5 The Council convened in the Regent Conference Room at 7:22 p.m. to discuss AFSCME and LELS union labor negotiations. In attendance were Mayor Hooppaw, Councilmembers Bergman, Grendahl, Hiebert, and Melander; City Administrator Lawell, City Clerk Scipioni, City Attorney Hills, Parks and Recreation Director Carlson, Deputy Police Chief Dahlstrom, Police Chief Francis, Human Resources Manager Haefner, Finance Director Lemarr, and Public Works Director Saam. The meeting was tape recorded as required by law. This portion of the meeting ended at 8:05 p.m. Adjourn MOTION: of Grendahl, seconded by Hiebert, to adjourn. Ayes - 4 - Nays - 0. The meeting was adjourned at 8:05 p.m. Respectfully Submitted, Christina M. Scipioni, y Clerk Approved by the Apple Valley City Council On December 23, 2025. Clint Hooppaw, Mayor