Loading...
HomeMy WebLinkAbout02/23/1978CITY OF APPLE VALLEY Dakota County, Minnesota February 23, 1978 Minutes of the meeting of the City Council of Apple Valley, Dakota County, Minnesota held on February 23rd, 1978, at 7:00 o'clock p.m. PRESENT: Mayor Branning; Councilmembers Fitzsimmons, Hayes, Holton and Savanick; Clerk Asleson. ABSENT: None. Mayor Branning called the meeting to order at 7:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. The Mayor welcomed the members of Boy Scout Troop 227 who.were attending the meeting. The Mayor explained the procedure of approving items of a routine nature by consent, with one motion, referred to as "consent agenda items". He said he would like the Council to use this procedure at tonight's meeting. He also said if any Councilmember would like discussion on an item as a consent item, they can request that the item be handled separately. MOTION: of Holton, seconded by Fitzsimmons, adopting Resolution No. 1978- RES. 1978-27 27 setting a public hearing on March 22, 1978, at 7:00 p.m. at CO. RD. 40 the Greenleaf Elementary School to consider improvements to PUB. HEARING County Road 40 from Cedar Avenue to County Road 33. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Fitzsimmons, adopting Resolution No. 1978- RES. 1978-28 28 directing the Engineer to prepare plans and specifications for ACADEMY VILLAGt utility and street improvements for the balance of the Academy IMPROVEMENTS Village project. Ayes - 5 - Nays - 0. The Council received notice of Minnegasco's upcoming rate increase hearings. MOTION: of Holton, seconded by Fitzsimmons, adopting Resolution No. 1978- RES. 1978-29 29 opposing proposed Federal regulations for Community Develop- COM.DEV. BLOCK ment Block Grants which would limit those Grants to low and GRANT REGS. moderate income neighborhoods. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Fitzsimmons, adopting Resolution No. 1978- RES. 1978-30 30 applying to the League of Minnesota Cities for four bocce ball APPLY FOR sets under the Governor's Program to Promote Bocce Ball. Ayes - BOCCE BALL SET~ 5 - Nays - 0. MOTION: of Hotton, seconded by Fitzsimmons, adopting Resolution No. 1978- RES. 1978-31 31 revising the 1978 Personnel Plan, adopted by Resolution No. PERSONNEL PLAN 1977-265 by adding the position of cashier-receptionist, and AMENDMENT authorizing recruitment to fill the position. Ayes - 5 - Nays - 0. MOTION: of Holton, seconded by Fitzsimmons, appointing John B. Gretz to fill the position of Community Development Director. Ayes - 5 - Nays - 0. GRETZ COM. DEV DIRECTOR APPROVE AGENDA FEB. 9, 1978 MINUTES MOTION: of Holton, seconded by Fitzsimmons, approving the agenda for tonight's meeting as amended. Ayes - 5 - Nays - 0. MOTION: of Fitzsimmons, seconded by Holton, approving the minutes of the meeting of February 9th, 1978, as written. Ayes - 4 - Nays - 0. (Hayes Abstained). CITY OF APPLE VALLEY Dakota County, Minnesota February 23, 1978 Page 2 Councilmember Holton reviewed a financial report on the City Hall construction which shows an uncommitted cash balance of $68,357 comprised of $35,648 in interest, $557 in other revenue and $35,152 from being under the construction budget. He reviewed some possible items for which these funds could be used. Some of the items were deleted from the original plans because it was questionable if there would be enough funds and some of the items are possible additions which he would like the Council to consider. MOTION: of Hayes, seconded by Holton, approving items listed as priorityCITY HALL 1: electrical Change Order 2, replace existing roof furnace, ADDITIONAL conference room partition, Council chamber renovations, paint ITEMS NO. 1 existing walls, renovate existing restrooms, base for building sign, Police and Fire garage door controllers, ballfield backstops and complete Room 118, for a total of $11,665; this excludes construction of additional office. Councilmember Fitzsimmons said she does not agree completion and furnishing of Room 118 should be done now, but given more consideration. MOTION: of Fitzsimmons, NO SECOND, amending the above motion by deleting completion of Room 118. Motion failed for lack of a second. Vote was taken on the motion. Ayes - 4 - Nays - 1 (Fitzsimmons). The Mayor noted that this approval authorizes the Staff to proceed with purchase of the items on which quotations have been obtained and obtain quotations on the other items and purchase them as long as the costs do not exceed the estimates shown. MOTION: of Savanick, seconded by Holton, approving items listed as priority 2: irrigation system, flush mounted electrical out- lets, complete Police basement, install pathway, furniture and include the parking lot expansion as priority 2 for a total estimated cost of $37,000. CITY HALL ADDITIONAL ITEMS NO. 2 Councilmember Fitzsimmons said the Council should give more consideration to completing the Police basement and not approve it yet. MOTION: of Savanick, seconded by Hayes, amending the above motion by removing completion of the Police basement and the irrigation system from priority 2 and making them priority 3, reducing the total estimated cost of the priority 2 items by $21,000. Ayes - 5 - Nays - 0. Councilmember Savanick said the purpose of the motion is intended to establish the priority of the items only. Vote was taken on the motion as amended. Ayes - 3 - Nays - 2 (Hayes and Holton). Council directed Staff to study the items listed as priority 3 and come back to the Council with more detailed recommendations. Mr. Jake O'Toole, of the Dakota County Assessor's Office, presented a tax abatement request for Council consideration. CITY OF APPLE VALLEY Dakota County, Minnesota February 23, 1978 Page 3 MOTION: of Hayes, seconded by Holton, approving a tax abatement on parcel number 01-16600-021-15 as recommended by the Dakota County Assessor; this should have been on parcel number 01-16600-022-15. Ayes - 5 - Nays - 0. TAX ABATEMENTS Fire chief Richard Tuthitl was present to discuss future locations for fire stations. He said the Fire Departmnet would like to establish these sites before remaining vacant land is developed. The two sites they prefer are at 140th Street and Galaxie Avenue and at 140th Street and Pilot Knob Road. They believe fire stations at these two locations would serve the City's future fire protection needs adequately. He also stated these sites are in areas with enough potential volunteers to staff the stations. MOTION: of Holton, seconded by Hayes, approving 140th Street and Galaxie FIRE HALL SITES Avenue and 140th Street and Pilot Knob Road as future sites for fire stations and authorize Staff to begin working on a bond issue for this. Councilmember Holton also said he would consider the site at 140th Street and Galaxie as first priority. Mr. Tuthill said he agrees, but would hope to do both sites at the same time. Vote was taken on the motion. Ayes - 5 - Nays - 0. Jim Sheldon, City Attorney, reviewed an agreement with Valley Recreation Co., Inc., to build a clubhouse at Lebanon Hills Golf Course. He said this is basically what was informally agreed to at the meeting of February 16th except the wording should he added "if the City ceases to operate the golf course, the agreement will cease and the City will surrender the premises in the building to Valley". He also said the wording should be that Valley will acquire the clubhouse site. MOTION: of Hayes, seconded by Fitzsimmons, approving the agreement with CLUBHOUSE Valley Recreation Co., Inc., for a golf course clubhouse to be AGREEMENT completed by April 1, 1979, and authorizing the Mayor and Clerk to sign it; it was noted a separate agreement on the building is to be approved by June 30, 1978. Councilmember Savaniek said she believes that since it has taken such a long time to come to this agreement and it still may not be final, Staff should continue to work with other parties who might be intecested in building a clubhouse. The Mayor said this has taken a long time because it is a large project and this kind of financing takes time. Vote was taken on the motion. Ayes - 4 - Nays - 1 (Savanick). Carl Vogt, of Environmental Collaborative, was present to discuss the forestry study his company is doing for the City. The study has not yet been completed and this is only a progress report but some of his suggestions will be to vary the types of boulevard trees in the City. He said ash is being overplanted and if a disease would effect it we could have the same problems as there are now with elm trees. He also said a tree trimming program is necessary now before it becomes more costly. The final report will include more details on these suggestions as well as other items of concern. Don Anderson, of Palomino Development, presented the preliminary plat of Timberwick 5th, 6th and 7th Additions located west of Cedar Avenue and north of 140th Street. They plan to hardshell the 5th Addition first and it may be two years before they are ready to hardshell the 6th and 7th Additions. CITY OF APPLE VALLEY Dakota County, Minnesota February 23, 1978 Page 4 MOTION: of Hayes, seconded by Holton, approving the preliminary plat of PRELIM. PLAT Timberwick 5th, 6th and 7th Additions and directing Staff to TIMBERWICK 5TH prepare a development agreement. 6TH & 7TH John Gretz noted that, unless otherwise approved by the Council, this preliminary plat approval is valid for a period of two years. Motion and second agreed to extend the preliminary plat approval for a period of four years from this date. MOTION: of Savanick, NO SECOND, amending the above motion by granting preliminary plat approval for a period of three years from this date. Motion failed for lack of a second. Vote was taken on the motion. Ayes - 3 - Nays - 2 (Fitzsimmons and Savanick). The Council reviewed proposed legislation related to the Dakota County Housing and Redev- elopment Authority and noted that Section 5, pertaining to payments to commissioners, is unclear as it is written. MOTION: of Hayes, seconded by Savanick, adopting Resolution No. 1978- RES. 1978-32 32 supporting proposed legislation related to the Dakota County DAK. CO. HRA Housing and Redevelopment Authority which is believed will give LEGISLATION cities more local control and yet expanded flexibility in programs. Ayes - 5 - Nays - 0. MOTION: of Hayes, seconded by Fitzsimmons, adopting Resolution Nos. 1978-33, 1978-34, 1978-35, 1978-36 and 1978-37 approving Academy Village Commercial Development Note Nos. 3, 4,5, 6, and 7, respectively, and authorizing the Mayor and Clerk to execute the necessary papers. Ayes - 5 - Nays - 0. RES. 1978-33, -34, -35, -36 & -37 ACADEMY VILLAGE NOTES RES. 1978-38 FARQUAR HILLS FHA REQUIREMENT MOTION: of Holton, seconded by Hayes, adopting Resolution No. 1978-38 attesting that Lots 6 through 17 and Lots 17 through 23 of Block 5 in Farquar Hills comply with F.H.A. requirements. Ayes - 5 - Nays - 0. The Council discussed trimming boulevard trees, particularly in North Apple Valley where the trees have grown to the size where trimming is needed. The cost of this can either be paid by the General Fund or the cost can be assessed to the property owners. Mr. Asleson pointed out that this program will be necessary every year in different areas of the City and will become more expensive as the trees get larger. MOTION: of Branning, seconded by Holton, directing Staff to draft the necessary ordinance required under Minnesota Statutes 429.101 enabling the cost of a tree trimming program to be handled on a special assessment basis. DRAFT ORDINANCE TREE TRIMMING ASSESSMENTS Councilmember Hayes said he agrees the program should be done, but he is not sure if the cost should be assessed to the property owners. Vote was taken on the motion. Ayes - 4 - Nays - 1 (Savanick). CITY OF APPLE VALLEY Dakota County, Minnesota February 23, 1978 Page 5 MOTION: of Fitzsimmons, seconded by Hayes, adopting Resolution No. 1978- 39 thanking civic and community groups for thier volunteer services during the Mid-Winter Fest '78. Ayes - 5 - Nays - 0. RES. 1978-39 MID-WINTER FEST VOLUNTEERS Mayor Branning read a letter of thanks from the Kent Family for the Mid-Winter Fest activities. MOTION: of Holton, seconded by Hayes, authorizing membership in the Apple CHAMBER OF Valley Chamber of Commerce for the Golf Operations Manager. COMMERCE MEM. Councilmember Savanick asked if the Community Development Director should be a member also? MOTION: of Hotton, seconded by Hayes, amending the above motion by including memberships for the Community Development Director, Sports Facility Manager and Liquor Director. Ayes - 5 - Nays - 0. Vote was taken on the motion as amended. Ayes - 5 - Nays - 0. Councilmember Holton nominated Tom Blackmar to the Human Rights Commission. Mayor Branning nominated Pat Johnson to the Human Rights Commission. Councilmember Fitzsimmons said she would like to apologize for the confusion caused by the appointment of a person to the Human Rights Commission who not longer lives in the City. She said when she made the nomination, she did not know this person had moved. MOTION: of Hayes~seconded by Holton, closing nominations for the Human Rights Commission. Ayes - 5 - Nays - 0. CLOSE HUMAN RIGHTS NOMINTNS The Council' asked that applications of those people nominated tonight be included in the Council packets for the next meeting. Mayor Branning nominated Jerry Trittin to the Urban AffairsCommittee. Councilmember Holton nominated Clint Dixon to the Urban Affairs Committee. It was noted there are still vacancies on the Cable TV Commission, Park Committee and Historical Committee. Councilmember Holton suggested the Council liaisons to those groups make nominations. Mayor Branning said the nomination procedure should continue as is, allowing each Councilmember to make a nomination. MOTION: of Hayes, seconded by Fitzsimmons, closing nominations for the Urban Affairs Committee. Ayes - 5 - Nays - 0. CLOSE URBAN AFFAIRS NOMINTN The Mayor said he would like to use the consent agenda procedure at the next meeting again. Councilmember Hayes asked what items will be consent items? The Mayor said items of a routine nature which do not need further discussion. Councilmember Fitzsimmons noted that any Counciimember can request discussion on an item and also if .any members of the public want discussion on an item or want an item placed on the agenda, they can contact any Councilmember. Mayor Branning noted the Community Service Awards have been set for March 2nd, 1978, beginning at 7:30 p.m. at the City Hall. MOTION: of Fitzsimmons, seconded by Holton, to pay the claims and bills, CLAIMS & BILLS checks numbered 6531 through 6534, 6541 through 6554, 7878 CITY OF APPLE VALLEY Dakota County, Minnesota February 23, 1978 Page 6 through 7917 and 7920 through 8007, in the total amount of $223,056.38. Ayes - 5 - Nays - 0. MOTION: of Fitzsimmons, seconded by Hayes, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 9:45 o'clock p.m.