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HomeMy WebLinkAbout12/10/2015 Meeting �00 0.00 Meeting Location: Municipal Center *00 Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 December 10, 2015 CITY COUNCIL INFORMAL MEETING TENTATIVE DISCUSSION ITEMS 5 :30 PM 1. Council Discussion Items (5 min.) 2. Update on Pedestrian Skybridge at 147th Street Stop (30 min.) 3. Discuss Apple Valley Community Center Fire Alarm Panel (15 min.) 4. Discuss Date for 2016 Goal Setting Workshop (5 min.) 5. Adjourn CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 PM 1. Call to Order and Pledge 2. Approve Agenda 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda 4. Approve Consent Agenda Items Consent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. A. Approve Minutes of November 24, 2015, Regular Meeting B. Adopt Resolution Accepting Donation of Gift Cards from Rascals Bar & Grill for Use by Parks and Recreation Department C. Approve State Gambling Exempt Permit for Sons of the American Legion, Squadron 1776, at American Legion, Post 1776, on February 13, 2016 D. Approve Renewal of 3.2 Percent Malt Liquor Licenses for 2016 E. Set 2016 City Council Meeting Schedule F. Adopt Resolution Supporting Dakota County 2015 Cedar Avenue Transitway Implementation Plan Update (IPU) with Conditions G. Authorize Submittal of Letter Supporting Change to Regional Bike Trail Network (RBTN) H. Adopt Resolution Establishing Stop Sign on 146th Street West at Garrett Avenue 1. Adopt Resolution Nullifying Oak Wilt and Dutch Elm Disease Cost Share Program and Policies J. Adopt Resolution Approving Parkside Village Galante Final Plat and Development Agreement K. Approve Acceptance and Final Payment on Agreement with Master Electric Co., Inc., for Project 2013 -160, 2013 -2014 TEGG Inspections L. Approve Acceptance and Final Payment on Agreement with Jirik Sod Farms, Inc., for Project 2015 -124, 2015 Sod Replacement Services M. Approve Acceptance and Final Payment on Agreement with Horizon Chemical Company, Inc., d/b /a Horizon Commercial Pool Supply, for Project 2015 -140, AVFAC Pool Shell Repair N. Approve Acceptance and Final Payment on Agreement with S & S Tree Specialists, for Project 2015 -146, 2015 Ash Tree Injections O. Change of Trustee for Health Reimbursement Arrangement 1. Adopt Resolution Appointing MG Trust Company, LLC, as Trustee of HRA Accounts within the REBA IV Trust, Effective January 1, 2016 2. Authorize Mayor to Sign Letter of Direction and Acceptance of Successor Trusteeship P. Approve Personnel Report Q. Approve Claims and Bills 5. Regular Agenda Items A. Proclaim December 10, 2015, as "Steve Mattson Day in Apple Valley" B. ISD 196 Transportation Hub Facility 1. Adopt Resolution Approving Eagle Ridge Business Park Second Addition Preliminary Plat 2. Adopt Resolution Approving/Denying Conditional Use Permit for Operation of Transportation Hub Facility 3. Adopt Resolution Approving/Denying Conditional Use Permit for 2,700 Sq. Ft. Storage Area for Maximum of 6 Buses 4. Adopt Resolution Approving/Denying Site Plan/Building Permit Authorization for 60,000 Sq. Ft. Transportation Hub Facility C. Hold Public Hearing to Consider Vacation of Evendale Way Right -of -way and Easements D. Vacation of Drainage and Utility Easements at 7525 147th Street West 1. Hold Public Hearing 2. Adopt Resolution Completing Vacation E. 2016 Proposed Budget and Property Tax Levy 1. Conduct Truth in Taxation Budget Meeting 2. Adopt Resolution Approving 2016 Budget and Property Tax Levy F. Adopt Resolution Authorizing Transfer from Liquor Fund to General Fund for 2015 G. City Fee Schedule 1. Hold Public Hearing 2. Adopt Resolution Approving the Fee Schedule, Effective January 1, 2016 H. Adopt Resolution Approving Site Plan/Building Permit Authorization and Building Setback Variances to Construct 7,512 Sq. Ft. Retail Building on Lot 4, Block 3, Valley Commercial Park 1 st Addition I. Review Ordinance Amending Chapter 35 of the City Code, Regulating Municipal Office Candidacy Filing Fees (First reading) 6. Staff and Council Communications 7. Approve Calendar of Upcoming Events 8. Adjourn Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 Agendas and meeting minutes are also available on the City's website at www cityofapplevalley. org i C 1 P edestri a n r • 147 th Street St METR Red Line Appl City of Va ll e y ` r ;y A' 4 �Y _ ��• Tom: - __ _ -- � ! I �y� r . � , �.,- � rte-° ... �` °j � � 1 • " fir � '. � � P ic aii• Apple Valley The Case for a Sky Bridge METRO Red Line —147 Street Station 1. How many businesses are located within a mile of the 147 Street station? How many people are employed along the Cedar Avenue corridor in Apple Valley? The downtown area surrounding Cedar Avenue and County Road 42 is designated as a "Jobs and Activity Center" comprising an area of 740 acres with nearly 450 businesses and 9,000 jobs estimated in 2014. The 147 Street Station is located within this jobs activity center. 2. What is the investment that has taken place along the Red Line? Investment and re- investment? New development and redevelopment within the Red Line Corridor in Apple Valley totals $82 Million since 2011. When new development along the City's job corridor, 147 Street /Upper 147 Street is added, the investments total $110 Million. 3. What is the volume of traffic on Cedar Avenue in this area? According to the 2014 Average Annual Daily Trips Map from MnDOT, the traffic count on Cedar Avenue (CSAH 23 /TH 77) north of 147 Street ranges from 43,500 to 60,000 trips per day. 4. How many lanes must be crossed at 147 Street? Nine lanes must be crossed on Cedar Avenue in order to reach the other side of the street at 147 Street. This number grows to 11 lanes at 140 Street. 5. How far is the nearest intersection from the 147 Street Station Stop? From the southbound station, 550'. From the northbound station, 500'. To walk from one station to the other the distance is 550' + 500' + 130' = 1,180'. 6. What has the City of Apple Valley contributed to the project? The City paid over $2.6 million for the construction of the bus rapid transit (BRT) transitway and highway improvements. In addition, a transportation enhancement (TE) grant of $1 million was obtained to install enhanced landscape and streetscape treatments to provide a safer and more attractive pedestrian environment. I Cilia L PF - .;, Initial Investment in Station Completed Ready for the Sky Bridge i n MG Phase I (Existing) Towers are built, elevator shaft is in, enclosed waiting area is completed. Structure is ready for construction of the sky bridge. I i o 1 i I Phase 2 - Shovel Ready Sky Bridge Approved Plans ($3 to $S Million to complete, 2011 numbers) i MEN" Gosh, a lot of traffic. _ i w tat 1. The Cedar Avenue & 147' Street intersection. 2. A pedestrian pushes the button to cross. How long do I have to wait? h „ Walk „ �►� r OK here I go! � I low 3. Long wait for traffic to clear. 4. Pedestrian begins to cross. Yikes! Tan van blocked Oh no, a second car the crosswalk. Black car, coming at me. Gray do you see me? car, do you see me? PA El - .. n 5. !Car attempts to make left turn while pedestrian is in 6. Second car attempts to make turn while pedestrian in crosswalk. crosswalk. The Perilous Pedestrian Crossing at Cedar Avenue and 147 Street West Photos Taken October 23, 2015 W s s Kwik Trip RedevlReposition Million Augustana Health BOW%wild wings Care Center Valley Buick GMC $120,1100 $590,000 5 Guys $450,000 $ 26D,0010 urgers MASU Sushi& Nuodies 147U, In Stssic AV Medical Center n $236,000 Tide Dry Cleaners $181,000 $155,000 Salon Concepts Anchor Bank $2291000 $215,000 Springs at AV $21.5 Million .New Dairy Queen DMSHB Attorneys Fresh Thyme $147,000 $365,000 is $725,000 1 d Taco Beli Merchants Bank Dakota Co WSC Kwik Trip Expansion �' $274,000 $800,000 $15Q000 `" $500,000 Grace Lutheran Church Pet Hosp AV Collision $2.6 $200,000 Million Addition $342,000 Core Power Yoga I' m Mattress Firm � s� Gabella Apts _ $482,000 $159,000 $21 Million (New) 0 Health Partners Cul�er's $485,000 x? $130,000 Best Buy Remodel Apple valle ` Grandstay Hotel $650,000 ttrasiv9tauun :$'� Nlill}Pn - Chick -Fil -A Remington Cove Apts $550,000 (New Bld $11.8 Million (New) MVTA Layover Facility Smashburger (New) 00 $418,000 Yogurt Lab (New} + �f� $165,00 Which Wich (New} $110,000 Transit Station Prop Invest/Reinvest > $100,000 METRO RED LINE - 147TH ST STATION AREA INVESTMENTS/REINVESTMENTS 2011 t0 2015 147TH ST W - JOBS CORRIDOR INVESTMENT/REINVESTMENT 2011 -2015 ' • It P Ty e °key; z W ZV 1� I ' ,.1. •� '�'�r; �' '� - :�i1n S. s$ (� }y f�•� - a • � ,i S r r 145th St W y� a ,y tL w t rvpL ��_ e t.,. 4f. It �€ �' .' �wr^. afi ���. � axe r��•' r � l � i �' � � �: _ " * If 147th St W w o `yam v f 7 � r �� t «j: ,• . ; -. 150th St W (Co Rd 42) _ I 4 . - Mixed -Use Reinvestment opportunities f ` 147th Street Transit Station Area Mixed Use Reinvestment Opportunity Areas Welcome to the METRO Red Line 147 Street Station Stop Bird's Eye View of Downtown Apple Valley Density Exists on the Corridor Today Even More Density Planned for Tomorrow Distances from 147 Street Station Stop Sky Bridge . . M' "w. Valley T ransit (Cedar Central Village Multiple Family Construction Located %Mile from METRO Red Line and Apple Valley Transit Station (AVTS) aim `� 4; i . Gabella at Parkside Village Y _ Irra4'i it w' Remington Cove •• Apartments 5 '4j. - ., Remington Cave -101 Units Gabella at Parkside Village -196 Units Opening November 2015 Opening November 2015 0*0 ITEM: 3. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Informal Agenda Item Description: Discuss Apple Valley Community Center Fire Alarm Panel (15 min.) Staff Contact: Department/ Division: Barry Bernstein and Nealon Thompson Parks and Recreation Department ACTION REQUESTED: N/A SUMMARY: Apple Valley Community Center's fire alarm panel has been inoperable since October 2015. Staff is offering two options for repair /replacement for City Council's consideration. BACKGROUND: Since October 2015, the current fire alarm panel at the Apple Valley Community Center has been out of service. The panel ceased operation due to what has been described as age. What this mean is that if there is a fire in the Apple Valley Community Center, no fire detection alarms will sound. Worl6ng with the Fire Department, community center staff has been conducting hourly inspections of the building while open to the general public. There are no means in place at this time to monitor the building during non - business hours. The Parks and Recreation Department staff has been working with the Apple Valley Fire Department to correct this issue and has come up with two options: Option 1: Replace the existing fire notification system, which does not meet current fire codes, with a fire alarm system that is up -to -date with the current codes for approximately $50,000. Option 2: Replace the current non - compliant fire alarm system with an up -to -date fire code compliant alarm/sprinkler system estimated at $150,000. This option includes the installation of a sprinkler system which will reduce the required options /features in the fire alarm system in option 1, and according to the Fire Chief and Fire Marshall, will mitigate damages in the event there is a fire. BUDGET IMPACT: Funding of the project is proposed to come from a combination of budget savings in the recreation program budgets and the use of City Council contingency. :�0 ITEM: 4.A. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Minutes of November 24, 2015, Regular Meeting Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve the minutes of the regular meeting of November 24, 2015. SUMMARY: The minutes from the last regular City Council meeting are attached for your review and approval. BACKGROUND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. BUDGET IMPACT: N/A ATTACHMENTS: Minutes CITY OF APPLE VALLEY Dakota County, Minnesota November 24, 2015 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held November 24, 2015, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann - Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Acting City Engineer Anderson, Police Captain Bermel, Parks and Recreation Director Bernstein, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Public Works Director Saam, and Fire Chief Thompson. Mayor Hamann - Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance led by Boy Scout Nolan Bessler of Troop 290. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Hooppaw, approving the agenda for tonight's meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann - Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann - Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Goodwin, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Grendahl, approving the minutes of the regular meeting of November 12, 2015, as written. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving issuance of a lawful gambling permit to conduct excluded bingo, by the State Gambling Control Board, to Eastview High School Senior Party, for use on March 6, 2016, and waiving any waiting period for State approval. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota November 24, 2015 Page 2 MOTION: of Goodwin, seconded by Grendahl, approving a change in officer for The Noodle Shop, Co.- Colorado, Inc., d /b /a Noodles & Company, in connection with the On- Sale Wine and 3.2 Percent Malt Liquor Licenses, at 14879 Florence Trail, naming David James Boennighausen as Secretary, as described in the City Clerk's memo. Ayes -5- Nays -0. MOTION: of Goodwin, seconded by Grendahl, approving a change in manager for The Noodle Shop Co.- Colorado, Inc., d /b /a Noodles & Company, in connection with the On -Sale 3.2 Percent Malt Liquor Licenses, at 14879 Florence Trail, naming Matthew M. Egan as General Manager, as described in the City Clerk's memo. Ayes -5- Nays -0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2015 -147 approving submission of the Apple Valley, Burnsville, and Eagan 2016 Joint Landfill Abatement Funding Application to Dakota County, in the amount of $191,000.00, to operate a joint Recycling Program, and authorizing the execution of the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2015 -148 completing the vacation of easements on Outlot A, Village at Founders Circle Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2015 -149 approving the final plat and Development Agreement for Village at Founders Circle 2nd Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes -5- Nays -0. MOTION: of Goodwin, seconded by Grendahl, approving release of subdivision financial guarantees for Hunter Forrest and The Legacy of Apple Valley Sixth Addition, as listed in the Community Development Department Assistant's memo. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2015 -150 consenting to change of control over the cable franchisee. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving the Joint Powers Agreement with the Dakota County for Engineering and Trail Construction /Overlay in connection with Project 2015 -105, 2015 Street Improvements, as attached to the Public Works Director's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving the Joint Powers Agreement with Dakota County and the Cities of Lakeville and Rosemount for Engineering, Highway Construction and Signal Revisions, for traffic signal fiber optic cable CITY OF APPLE VALLEY Dakota County, Minnesota November 24, 2015 Page 3 installation, as attached to the Public Works Director's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving hiring the seasonal and part time employees and resignation of employee, as listed in the Personnel Report dated November 24, 2015. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, approving the claims and bills, check registers dated November 4, 2015, in the amount of $527,092.27, and November 11, 2015, in the amount of $641,801.61. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA 2016 ON -SALE LIQUOR AND WINE LICENSE RENEWALS Ms. Gackstetter reviewed her memo regarding renewal applications for On -Sale Intoxicating Liquor, Club, Concessionaire, Wine, and 3.2 Percent Malt Liquor licenses for 2016. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received. Ms. Gackstetter stated that although the On -Sale 3.2 Percent Malt Liquor renewal licenses are included in the public hearing this evening, there will be no action requested for them. Action on all 3.2 Percent Malt Liquor licenses will take place at the December 10, 2015, meeting. Mayor Hamann - Roland called the public hearing to order at 7:07 p.m. to consider renewal applications for On -Sale Intoxicating Liquor, Club, Concessionaire, Wine, and 3.2 Percent Malt Liquor licenses for the year 2016. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:08 p.m. MOTION: of Hooppaw, seconded by Goodwin, approving renewal, for 2016, of On -Sale Intoxicating Liquor, Club On -Sale Intoxicating Liquor, Concessionaire On -Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, and On -Sale Wine licenses, subject to receipt of the necessary fees and documents, by adopting Resolutions No. 2015 -151 for Apple Minnesota, LLC, d /b /a Applebee's Neighborhood Grill & Bar; No. 2015 -152 for Apple Valley Grill, LLC, d /b /a Wild Bill's Sports Saloon; No. 2015 -153 for Blazin Wings, Inc., d /b /a Buffalo Wild Wings; No. 2015 -154 for CCH, LLC, d /b /a Celts Craft House; No. 2015- 155 for DDJ Crooked Pint Apple Valley, Inc., d /b /a Crooked Pint Ale House; No. 2015 -156 for El Azteca Apple, Inc., d /b /a El Azteca Mexican Restaurant; No. 2015 -157 for GSTL Investments, LLC, d /b /a Valley Tap House; No. 2015 -158 for H.O.C., Inc., d /b /a Rascals Apple Valley Bar & Grill; No. 2015 -159 for M, S, & R, III, LLC, d /b /a Masu Sushi and Noodle; 2015 -160 for Osaka AV Inc., d /b /a Osaka Seafood Steakhouse; No. 2015 -161 for PBAV- Sanders, LLC, d /b /a Panino Brothers; 2015 -162 for Red Robin International, Inc., d /b /a Red Robin America's Gourmet Burgers & Spirits; No. 2015 -163 for Rich Management, Inc., d /b /a Bogart's /Apple Place Bowl; 2015 -164 for RT Minneapolis Franchise, LLC, d /b /a CITY OF APPLE VALLEY Dakota County, Minnesota November 24, 2015 Page 4 Ruby Tuesday; No. 2015 -165 for Vivo Restaurants, LLC, d /b /a Vivo; No. 2015- 166 for Wadsworth Old Chicago, Inc., d /b /a Old Chicago; No. 2015 -167 for Apple Valley American Legion, Post 1776; No. 2015 -168 for Lancer Food Service, Inc., d /b /a Lancer Food Service; No. 2015 -169 for Chipotle Mexican Grill of Colorado, LLC, d /b /a Chipotle Mexican Grill; No. 2015 -170 for D & D of Minnesota, Inc., d /b /a Famous Dave's BBQ Shack; 2015 -171 for Smashburger Acquisition Minneapolis, LLC, d /b /a Smashburger #1317; and No. 2015 -172 for The Noodle Shop, Co. - Colorado, Inc., d /b /a Noodles & Company. Ayes - 5 - Nays - 0. ORDINANCE AMENDING CHAPTER 35, REGULATING CITY FEES Ms. Gackstetter gave the second reading of an ordinance amending Chapter 35 of the City Code, regulating City Fees. The amendment removes the Fee Schedule Appendix from the ordinance effective, January 1, 2016. The ordinance was prepared by the City Attorney's office. No comments were received since the first reading which was held November 12, 2015. MOTION: of Goodwin, seconded by Bergman, passing Ordinance No. 1001 Chapter 35 of the City Code, regulating City Fees. Ayes - 5 - Nays - 0. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:13 o'clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on :�0 ITEM: 4.13. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Adopt Resolution Accepting Donation of Gift Cards from Rascals Bar & Grill for Use by Parks and Recreation Department Staff Contact: Department/ Division: Barry Bernstein, Director Parks and Recreation Department ACTION REQUESTED: Adopt resolution accepting donation of gift cards totaling $100.00 from Rascals Bar & Grill for use by Parks and Recreation Department. SUMMARY: Rascals Bar & Grill has offered to donate gift cards totaling $100.00 for use by the Parks and Recreation Department for adult league championship awards. Attached, please find a proposed resolution accepting the donation from Rascals Bar & Grill and thanking them for their generosity BACKGROUND: Adult Athletic League fees are collected through participation registration. A portion of these fees are allocated for league championship awards in the form of local business gift cards at the end of the season. In addition to the purchased gift cards, Rascals Bar & Grill has offered to donate additional gift cards totaling $100.00 to be used for league championship awards. BUDGET IMPACT: N/A ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION ACCEPTING DONATION WHEREAS, the City Council of Apple Valley encourages public donations to help defray costs to the general public of providing services and improve the quality of life in Apple Valley; and WHEREAS, Rascals Bar & Grill has offered to donate gift cards totaling $100.00 to be utilized by the Parks and Recreation Department for adult league championship awards; and WHEREAS, Minnesota Statues 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two - thirds of the members of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that this donation is hereby accepted for use by the City. BE IT FURTHER RESOLVED that the City sincerely thanks Rascals Bar & Grill for their gracious donation. ADOPTED this 10 day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk :�0 ITEM: 4.C. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve State Gambling Exempt Permit for Sons of the American Legion, Squadron 1776, at American Legion, Post 1776, on February 13, 2016 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Sons of the American Legion, Squadron 1776, for use on February 13, 2016, at American Legion, Post 1776, 14521 Granada Drive, and waiving any waiting period for State approval. SUMMARY: Sons of the American Legion, Squadron 1776, submitted an application for a gambling event to be held at American Legion, Post 1776, 14521 Granada Drive, on February 13, 2016. The application is on file should you wish to review it. BACKGROUND: Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. BUDGET IMPACT: N/A :�0 ITEM: 4.D. 000 Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Renewal of 3.2 Percent Malt Liquor Licenses for 2016 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve renewal and issuance of On -Sale and Off -Sale 3.2 Percent Malt Liquor Licenses for 2016 to licensees per the attached list, subject to receipt of the necessary documents. SUMMARY: Applications for 2016 renewal of 3.2 Percent Malt Liquor Licenses have been received from the licensees listed on the attached page. The Police and Fire Department have reviewed the list of licensees and indicate there are no issues which would preclude renewing the licenses. The Finance Department has confirmed these businesses are current with their property taxes. None of the licensees are on the delinquent taxpayers list provided by the Minnesota Department of Revenue as posted on the Alcohol and Gambling Enforcement Division's website. In addition, the Minnesota Department of Agriculture and the Minnesota Department of Health have not indicated there are any issues. The renewal of licenses may be approved by the Council subject to receipt of the necessary documents and remaining fees which are due by December 15, 2015. BACKGROUND: As required by City Ordinance, the City Council held a public hearing on the renewal of On- Sale 3.2 Percent Malt Liquor licenses on November 24, 2015. No comments were received. BUDGET IMPACT: N/A ATTACHMENTS: Background Material CITY OF APPLE VALLEY 2016 3.2 MALT LIQUOR LICENSE RENEWALS On -Sale 3.2 Percent Malt Liquor: 1. Chipotle Mexican Grill of Colorado, LLC, d /b /a Chipotle Mexican Grill, 7638 150th Street W. 2. D & D of Minnesota, Inc., d /b /a Famous Dave's BBQ Shack, 7593 147th Street W. 3. Li, Inc., d /b /a Super World Buffet, 15050 Cedar Avenue, Suite 111 4. Smashburger Acquisition Minneapolis, LLC, d /b /a Smashburger #1317, 7394 153rd Street W., Suite 100 5. The Noodle Shop, Co. - Colorado, Inc., d /b /a Noodles & Company, 14879 Florence Trail Off -Sale 3.2 Percent Malt Liquor: 1. Durango Market, Inc., d /b /a Durango Market, 6670 150th Street W., Suite 102 2. Emperor Twyst, Inc., d /b /a CBM Shell, 12503 Germane Avenue 3. Emperor Twyst, Inc., d /b /a Gardenview Shell, 206 County Road 42 4. Fuhr Enterprises, Inc., d /b /a Snack Shack, 14265 Essex Avenue 5. Kwik Trip, Inc., d/b /a Kwik Trip #397, 15065 Dodd Boulevard 6. Kwik Trip, Inc., d/b /a Kwik Trip #406, 7545 145th Street W. 7. Kwik Trip, Inc., d/b /a Kwik Trip #421, 14941 Florence Trail 8. Kwik Trip, Inc., d/b /a Kwik Trip #695, 13357 Palomino Drive 9. Northern Tier Retail, LLC, d /b /a Superamerica, 15020 Garrett Avenue 10. Sam's West, Inc., d /b /a Sam's Club #4736, 14940 Florence Trail 11. Supervalu, Inc., d /b /a Cub Foods, 15350 Cedar Avenue 12. Target Corporation, 15150 Cedar Avenue 13. Target Corporation, 15560 Pilot Knob Road 14. Wal -Mart Stores, Inc., d /b /a Walmart #2642, 7835 150th Street W. :�0 ITEM: 4.E. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Set 2016 City Council Meeting Schedule Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Set the 2016 City Council regular meeting schedule, in accordance with adopted policy, on the second and fourth Thursdays of each month unless the following Friday is a holiday. SUMMARY: In accordance with current policy, following is the tentative schedule of regular City Council meetings for the year 2016. Typically, regular meetings begin at 7:00 p.m. and informal meetings begin at 5:30 p.m. prior to the first regular meeting of each month and are held at the Municipal Center. To accommodate the National League of Cities Conference, the first meeting in March was canceled. 5:30 p.m 7:00 p.m. Informal Meetings Regular Meetings Jan 14 Jan 14 28 Feb 11 Feb 11 25 Mar * Mar 24 Apr 14 Apr 14 28 May 12 May 12 26 June 9 June 9 23 July 14 July 14 28 Aug 11 Aug 11 25 Sept 8 Sept 8 22 Oct 13 Oct 13 27 Nov 10 Nov 10 22 Dec 8 Dec 8 22 BACKGROUND: Regular Meeting Date Criteria Per Adopted Policy: • Agenda packet preparation will take place on Mondays preceding regular Council meetings unless it is a holiday or the meeting is on Tuesday. If the Council meeting is on a Tuesday, the agenda packet preparation will take place on the preceding Friday. • Regular Council meetings will be held on the second and fourth Thursdays unless that or the following Friday is a holiday; in which case, the Council will meet on Tuesday of that week. BUDGET IMPACT: N/A 0*0 ITEM: 4.F. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Adopt Resolution Supporting Dakota County 2015 Cedar Avenue Transitway Implementation Plan Update (I PU) with Conditions Staff Contact: Department / Division: Bruce Nordquist, AICP, Community Development Director; Community Development Department Kathy Bodmer, AICP, Planner ACTION REQUESTED: Adopt resolution of support for the Dakota County 2015 Cedar Avenue Transitway Implementation Plan Update (IPU) with additional conditions that specifically affect Apple Valley. SUMMARY: The Dakota County Regional Rail Authority (DCRRA) requests that the City of Apple Valley provide a Resolution of Support for the findings of the 2015 Cedar Avenue Transitway Implementation Plan Update (IPU). In reviewing the final report on November 12 it was determined that conditions important to Apple Valley require emphasis. On August 27, 2015, the Apple Valley City Council discussed the draft IPU and sent a letter to the Dakota County Regional Rail Authority (DCRRA) concerning several issues: 1) The 147th Street Skyway must be addressed "as soon as ridership and resources are identified." 2) The 140th Street Station does not accommodate east /west transfer to the Red Line with ease. 3) The 147th Street Station does not accommodate east /west transfer to the Red Line with ease. 4) Red Line transit facilities directly and efficiently servicing the Palomino neighborhood are essential and must retain highway access. 5) Park and ride demand needs to be addressed north of CSAH 42. 6) Apple Valley Transit Station (AVTS) is successful, fully utilized and needs to be completed, parking ramp expansion, to allow for redevelopment of adjacent parcels. 7) Support with funding, the City planning of station areas and adjacent connections. 8) Support in the Update the addition of the needed third lane north of 138th Street West. 9) Add to the timeline of the 2015 Update that about 5 years from now a "2020/2021 Implementation Plan Update" should occur. BACKGROUND: A discussion at the City Council's November 12, 2015, Informal Meeting identified how the IPU was updated with our input and how some outstanding concerns remained. These concerns are presented as additional conditions when considering support of the IPU. There are five additional comments in the attached resolution. BUDGET IMPACT: Funding for future Cedar Avenue Transityway capital projects is expected from the following sources: 30% Federal, 30% State, 30% CTIB, 10% Dakota County /Municipalities. The project sponsors will continue to seek to fund a portion of project costs, including selected right -of -way acquisitions, utility relocation, roadway improvements, and pedestrian connections, with municipal contributions. ATTACHMENTS: Resolution Background Material CITY OF APPLE VALLEY RESOLUTION NO. 2015 - CEDAR AVENUE TRANSITWAY 2015 IMPLEMENTATION PLAN UPDATE WHEREAS, the Dakota County Regional Railroad Authority (Authority) is responsible for leading the ongoing planning and development of the Cedar Avenue Transitway as agreed upon in a memorandum of understanding between the Authority, the Minnesota Valley Transit Authority, and the Metropolitan Council; and WHEREAS, the Authority and City of Apple Valley (C t�) are partners in planning and implementing transitway infrastructure and encouraging R ine services, with connection; and WHEREAS, the Authority developed an initial Implementation Plan for the Cedar Avenue Transitway in 2005 to direct the development of facilities and services for the Cedar Avenue Transitway; and WHEREAS, the City continues to support overpass crossing on Cedar Avenue for pedestrians as originally supported by a Dakota County Transportation analysis and memo (attached) in 2008; and WHEREAS, the Authority updated this Implementation Plan in 2011; and WHEREAS, the Authority has conducted a further update in 2015 to further reassess facility and service needs and implementation schedule; and WHEREAS, the Authority sought guidance for this Implementation Plan Update through a Technical Advisory Committee consisting of staff from cities, counties and service operators along the transitway; and WHEREAS, the Authority engaged officials from local, county and state agencies through a series of policymaker workshops to guide the Implementation Plan Update process; and WHEREAS, the Authority provided multiple opportunities for public and agency participation and involvement; and WHEREAS, the Implementation Plan Update has resulted in further direction from the City in planning, funding and scheduling improvements to the Cedar Avenue Transitway. NOW, THEREFORE, BE IT RESOLVED, that the City of Apple Valley supports the findings and recommendations of the Cedar Avenue Transitway Implementation Plan Update with the following additional comments: 1. The City of Apple Valley encourages Dakota County to adopt a policy that recognizes the importance of pedestrian connection and safety at the 147th Street station. The 147th Street station connects the City's "jobs corridor" of 147th Street to 1 the Red Line and is a vital part of a regional transportation system that must be safe and easy for all to use. 2. The City of Apple Valley requests that where resources are identified and allocated, the 147th Street pedestrian bridge can proceed; the determination of need should not be solely based on data related to ridership and density increases, but should also include forecasted "activity" and safety assessment findings made by Dakota County in 2008. 3. The City of Apple Valley requests Dakota County to support the construction of a third lane on TH77 north of 138th Street to aid in congestion reduction. 4. The City of Apple Valley encourages Dakota County, through policy and project implementation, to strongly support East/West connections as part of the regional transportation system. 5. The City requests Dakota County to provide financial support for City -led station area planning that meets City and County objectives. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pame1 - L.Gackstetter,` t Clerk 2 C 0 V N T Y Dakota County Transportation Department 14955 Galaxie Avenue . Apple Valley MN 65124 Phone 862.891.7100 • Fax 952.891.7127 • wwwAakotecounty.us MEMORANDUM DATE: September 30, 2008 TO: Cedar Avenue TAC FROM: Kristi Sebastian, Traffic Engineer SUBJECT:' Hiawatha l_RT & Cedar Avenue BRT — Station Stop Comparison Reason for Assessment: The Cedar Avenue BRT adopted corridor recommendation includes three pedestrian overpasses for accommodating pedestrians at the Parts & Ride and station stops. The at- grade sections of Hiawatha station stops do not provide an overpass for pedestrians crossing Hiawatha. This memorandum details the LRT stops and area surroundings for the Hiawatha light rail line through the section which is parallel with TH 55 (Hiawatha Avenue) from 50"' Street/ Minnehaha Park to Franklin Avenue. This section Is comparable to the Cedar Avenue BRT corridor and is used as one component in the assessment of a pedestrian treatment for Cedar Avenue BRT corridor. Hiawatha Line (Route 5W Overview: The Hiawatha light rail runs on the west side of TH 55 (Hiawatha Avenue) from south of 50 street to north of the Lake Street Station. Southern Section 60 Street to 38' Street • This segment is predominately a 4 -lane divided road. • 40 mph speed limit (low -speed arterial). • The stations are located near the signalized intersections (approximately 300'). • Transit users either walk to or are dropped off at the station. • Pedestrians with origins or destinations to the east are the only users that cross Hiawatha Avenue. • Since the station stop is located in dose proximity to the near -by intersection pedestrians are likely to cross at the signal. Northern Section lake Street to Cedar Avenue • This is a high speed freeway segment with no direct access. • Pedestrians crossing Hiawatha have either a pedestrian overpass or interchange for traveling across the freeway. Cedar Ave. BRT Overview: The BRT along Cedar Avenue runs on a right side shoulder lane on both sides of this high speed arterial. • The corridor is a 6 -lane divided highway with 45 mph (high speed) 6 -lane divided highway in each direction. • The station stops are directly adjacent to the arterial and must be placed far enough from the intersection to accommodate turn lanes at the intersection. o The stops are twice as far away from the signalized Intersections than the l Hiawatha stops In the "comparative" section; this distance would require several minutes additional walk which is unlikely for transit users to make, o:Vransiticedarlcedar taclmeetings 2008110- 1- 20081memo - hiawatha cedar stop comparison 09 30 08.docx Dakota County Transportation Department MEMORANDUM Cedar TAC September 30, 2008 Page 2 of 2 Cedar Avenue BRT —con' Due to the large cross - section at the intersection, accommodating pedestrian travel time would require taking significant green signal time from Cedar, large number of pedestrians crossing would increase delay for Cedar including the BRT line. • When the new ADA pedestrian timing is enacted, the green time required for pedestrians to cross the lanes along Cedar Avenue would be an even greater disruption for through movement for the transit vehicles and traffic, as a whole. • Without an overpass to separate pedestrian movements, the need for interchanges in the corridor to accommodate capacity may be accelerated. • With a distance of 118 mile or greater between the station stop and nearest signalized intersection, the Cedar BRT stations are essentially function located "mid- block ". Comparison Data -- Summary Transit Line Posted Traffic Volume Roadway Segment Station Stop S eed * (daily trafficl Information 40 mph 26,000— 4 -lane divided with shoulders Stations are west of Hiawatha 31,500 and turn lanes at the highway, near signalized (50 Street to 38 intersections. (Light Rail on intersection (300' of Street) west side, separate from closer). highway. . 45 mph 34,500— 6 -lane divided with BRT Stations are on both Cedar Ave. 56,000 shoulders. Intersection has 6 sides of highway, 118 (155 — 140'' Street) through lanes, BRT lane and mile or more from 2030 turn lanes. BRT stops on signalized intersection. Proj. Traffic is either side of highway, The 52,50D- 61,300 fine runs adjacent to highway. " Highway design categorizes 40 mph as slow speed and 45 mph is considered a high speed roadway. Summa Recommendation: The appropriate Pedestrian Facility Treatment for the Cedar Avenue BRT Corridor would be implementing overpasses. While both transit facilities operate along an arterial highway, the transit operation is different. The high volume and high speed segment of Hiawatha LRT operates as a freeway segment with grade separation for pedestrians crossing the highway. The current plan for Cedar is to remain operating as an at grade facility. Additionally, the transit operation is an integral part of Cedar Avenue. Travel speed, traffic volume, stop location and width of the roadway all contribute to the need to provide a buffer for transit users from Cedar Avenue traffic. Therefore, the best accommodation for pedestrians, BRT users and vehicle traffic will be an overpass crossing facility. o:\transiticedarlcedar taclmeetings 2008110- 1- 20081merno - hiawatha cedar stop comparison 09 30 08.docx 0*0 ITEM: 4.G. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Authorize Submittal of Letter Supporting Change to Regional Bike Trail Network (RBTN) Staff Contact: Department/ Division: Barry Bernstein, Director Parks and Recreation Department ACTION REQUESTED: Authorize submittal of letter supporting change to the Regional Bike Trail Network (RBTN) as shown in the attached Regional Bicycle Transportation Network Proposed Change map. SUMMARY: Dakota County and the City of Apple Valley have an opportunity to submit change requests to the Metropolitan Council for the RBTN map until December 11, 2015. Staff recommends submitting a request to shift the designated corridor of the proposed pedestrian underpass of CSAH 42 to align with existing and planned investments to be made along the North Creek Greenway. BACKGROUND: Dakota County and the City of Apple Valley have an opportunity to submit change requests for the RBTN (Regional Bicycle Transportation Network) map. This is the regional map that helps prioritize federal funding for bicycle transportation projects. In 2014, Dakota County submitted a regional grant application for a pedestrian underpass of CSAH 42 east of Flagstaff, but because the project was just outside the designated RBTN Tier 1 corridor, it did not receive funding. Currently the RBTN Tier 1 corridor is centered on Galaxie Avenue. Our recommendation would be to shift the designated corridor over to the Flagstaff /Johnny Cake alignment between CSAH 42 and CSAH 38. This shift would better align the RBTN map with existing and planned investments to be made along the North Creek Greenway Corridor. Dakota County has suggested the City of Apple Valley submit a change request with a support letter for Metropolitan Council consideration (see attached draft). Change requests are due December 11, 2015. Below is a link to the interactive RBTN map. http://glswebsite.metc.state.mn.us/mcvlewer/?cfg- BUDGET IMPACT: ATTACHMENTS: Area Map Exhibit r '.'. I i `­,. 1 �. A / Regional Bicycle Transportation Network Proposed Change 7 %%% 1 RBTN 1 -Alignment Existing Trail G-A RBTN 1 - Corridor Funded Trail Planned Trail RBTN 2 - Alignment q—: f, ev A. Corridor Schools RBTN 2 SVIL RBTN 1 Corridor "PROPOSED" r - - Planned Separated Crossing F- - - - r Existing/Funded Separated Crossing f 0 ._21 1 Miles % - Minnesota Lebanon H i I I s Zoo Reg_iona I P" rr , r — - -, "'. ­ .:. 15 - D - FF. T j R %Af %A# '�Q E r L r F % F APP LT F F -.7 VIALLEY I F J r= F 0 i AIL J r n L V F - :�'' . _ f � fit. } _ I . r — + , � —,� 7 FF L f F. Ll I 4 %\ % N ew F D &v e I o p m e n t % A. F rA "N, F F F ------ - 1. E r P R rFr ON K El - TWP December 1, 2015 Metropolitan Council Dear The City of Apple Valley respectfully request a change in designation of the RBTN 1 corridor generally centered on Galaxie Avenue in Apple Valley. 1.) Change Request C: Move Tier 1 corridor centered on Galaxie Ave. �/z mile to the east generally aligned between Flagstaff and Johnny Cake Ridge Road. The proposed change would move the RBTN Tier 1 corridor to the east approximately ' /z mile generally following the Flagstaff and Johnny Cake Ridge Road corridors. The proposed corridor would include important sections of the master planned North Creek Regional Greenway. Shifting the current corridor to utilize Flagstaff and Johnny Cake Ridge Roads provides a more complete pedestrian opportunity and aligns better with local plans. The proposed alignment change addresses the following: - Better aligns with 2010 City of Apple Valley Bicycle Pedestrian Plan - Better aligns with City of Apple Valley Comprehensive Plan - Better aligns with Metro Council Regional Parks and Trails System Plan - Connects to more schools and parks - Parallel to existing designated Tier 1 corridor centered on Galaxie Ave - Proposed corridor is safer for bicyclists: • Provides grade separated crossing opportunities at major roads • Follows lower volume /speed parallel roads - Provides direct connection to regional destination including downtown Apple Valley, Minnesota Zoo, and Lebanon Hills Regional Park. - Provides direct connection the regional transit facilities along Pilot Knob Road & Cedar Avenue - The proposed corridor accommodates a broader range of cyclists: • Includes multiple on -road and off -road facilities • Includes multiple existing, funded and planned grade separated crossing - Proposed corridor better addresses physical barriers of high speed /volume arterials If this change to the corridor location is accepted by the Metropolitan Council, the City of Apple Valley and Dakota County would continually work together in advancing the North Creek Greenway alignment that would be much more effective for trail users. Thank you for considering this change. Sincerely, CITY OF APPLE VALLEY Mary Hamann - Roland Mayor :�0 ITEM: 4.H. 000 Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Adopt Resolution Establishing Stop Sign on 146th Street West at Garrett Avenue Staff Contact: Department/ Division: Brandon Anderson, Acting City Engineer Public Works Department ACTION REQUESTED: Adopt resolution establishing a stop sign on 146th Street West at Garrett Avenue. SUMMARY: In September, a request was made to the Traffic Safety Advisory Committee (TSAC) for the addition of a stop sign at 146th Street West along Garrett Avenue. The Minnesota. Manual on Uniform Traffic Control Devices (MMUTCD) provides guidance on the establishment of right -of -way at intersections and intersection control. City staff studied the neighborhood streets and determined that a stop sign (RI-1) located on 146th Street West at Garrett Avenue should be used to control traffic at this intersection. Based on the findings of the study, information was presented to the TSAC for review. At its November 18, 2015 meeting, TSAC recommended the installation of a stop sign at the following intersection: • On 146th Street West at Garrett Avenue If approved by City Council, Public Works staff will proceed with the installation of a stop sign at the above listed intersection. BACKGROUND: N/A BUDGET IMPACT: N/A ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2015 - ARE SOLUTION ESTABLISHING A STOP SIGN ON 146 STREET AT GARRETT AVENUE WHEREAS, the warrants in the Minnesota Manual on Uniform Traffic Control Devices are used to justify the installation of stop signs; and WHEREAS, the Traffic Safety Advisory Committee has determined the intersection listed below meets the criteria for stopping traffic on 146 Street West at Garrett Avenue: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a stop sign is hereby ordered installed at the following intersection: • On 146 Street West at Garrett Avenue. ADOPTED this 10th day of December 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 0*0 ITEM: 4.1. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Adopt Resolution Nullifying Oak Wilt and Dutch Elm Disease Cost Share Program and Policies Staff Contact: Department/ Division: Jessica Schaum, Natural Resources Coordinator Natural Resources Division ACTION REQUESTED: Adopt resolution nullifying the Oak Wilt and Dutch Elm Disease Cost Share Program and Policies. SUMMARY: The City's Shade Tree Management Ordinance requires trees with oak wilt, Dutch elm disease, and emerald ash borer to be mitigated from public and private properties. The Oak Wilt and Dutch Elm Disease Cost Share Program and Policies do not include reimbursing property owners for ash trees with emerald ash borer. This discrepancy led staff to evaluate the Cost Share Program and Policies. The existing annual budget for this program would likely not be adequate to cost share oak wilt, Dutch elm disease, and all the ash trees that will become infested over time. Additionally, an analysis of program participation showed a decline over the last several years that benefitted a small percentage of property owners, while staff time to administer the program has remained significant. BACKGROUND: The City's Oak Wilt and Dutch Elm Disease Cost Share Program and Policies was approved and adopted by Resolution 2003 -119 on June 26, 2003. The program was initiated to financially assist residential property owners with specific contracted expenses for removal of diseased oak and elm trees and preventive oak wilt treatments. Historically, the annual budget for this program has ranged between $38,000 to $50,000. In December 2014 the emerald ash borer was discovered in Lebanon Hills Park. During informal City Council workshops in spring 2015, staff recommended sunsetting or nullifying the current Oak Wilt and Dutch Elm Disease Cost Share Program and Policies and redirecting budget resources toward preparing for emerald ash borer on boulevards and other public properties. The recommended 2016 Natural Resources Division budget reflects those discussions. BUDGET IMPACT: The 2016 budget includes approximately $50,000 for shade tree management strategies to address emerald ash borer preparations and replanting. This figure combines approximately $38,000 budgeted in prior years for the Oak Wilt and Dutch Elm Disease Cost Share Program and funds from the Streets operating budget typically spent on boulevard tree removals and replacements. ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION NULLIFYING THE OAK WILT AND DUTCH ELM DISEASE COST SHARE PROGRAM AND POLICIES WHEREAS, pursuant to the authority granted to the City by Minnesota Statutes, and in accordance with the shade tree disease regulation set forth in the Apple Valley Code of Ordinances, the City implemented a program to control and eliminate emerald ash borer, Dutch elm and oak wilt diseased trees upon public and private property; and WHEREAS, on June 26, 2003, the City Council adopted Resolution No. 2003 -119 approving the Oak Wilt and Dutch Elm Disease Cost Share Program and Policies; and WHEREAS, an analysis of the Oak Wilt and Dutch Elm Disease Cost Share Program and Policies has shown a decline in participation over the last several years; and WHEREAS, the Oak Wilt and Dutch Elm Disease Cost Share Program and Policies do not include reimbursing property owners for ash trees with emerald ash borer; and WHEREAS, it is the desire of and in the best interest of the City and its residents that the City utilize a portion of its funds to prepare for emerald ash borer on public properties and in boulevards; and WHEREAS, the City Council deems it advisable to nullify the Oak Wilt and Dutch Elm Disease Cost Share Program and Policies. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby authorizes the nullification of the Oak Wilt and Dutch Elm Disease Cost Share Program and Policies, effective December 31, 2015. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 0*0 ITEM: 4.J. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Adopt Resolution Approving Parkside Village Galante Final Plat and Development Agreement Staff Contact: Department/ Division: Kathy Bodmer, Planner Community Development Department Applicant: Project Number: Titan Investments and I MH Gabella LLC PC15 -37 -F Applicant Date: 60 Days: 11120 Days: ACTION REQUESTED: Adopt the resolution approving the final plat of Parkside Village Galante and development agreement and authorizing the City Clerk and Mayor to sign all required documents. SUMMARY: The owners of the Parkside Village development, IM Special Asset NT 175 — AVN, LLC and Titan Development I, LLC, received approval to construct the Parkside Village development with a total of 322 units January 2013. The project included the 196 -unit Gabella building north of Kelley Park and the 126 -unit Galante building along Galaxie Avenue. On July 10, 2014, the City approved splitting the project into two phases which allowed the developer to move forward with the construction of the Parkside Village Gabella building. The developers now wish to plat the Parkside Village Galante plat which will allow them to move forward with construction of the Galante building along Galaxie Avenue. The building was previously approved to have 126 units. The developers are requesting a minor modification to the first floor plan which would result in two additional units. Staff does not have an issue with the increase in the number of units to 128. BACKGROUND: The final plat of Parkside Village Galante is consistent with the Parkside Village Preliminary Plat, but only the lots associated with the Galante building are being platted. Two former lots and the vacated portion of right -of -way of Fortino Street are platted into a single parcel. The City Engineer has reviewed the plans and determined that a public project is not needed for this development. Public utilities are available on the site and no street extensions are needed. Work on public utilities includes removing some of the existing utilities and removing the former Fortino Street. The development agreement will provide financial guarantees to ensure any adjacent streets and sidewall�s will be repaired if damaged by the construction project. Park dedication will be a cash -in -lieu of land dedication. Pond dedication was previously satisfied. BUDGET IMPACT: ATTACHMENTS: Background Material Resolution Map Final Plat Agreement Agreement Parkside Village PROJECT REVIEW Existing Conditions Property Generally northeast corner of Galaxie Avenue and 153r Street West. Location: Legal Description: Lot 1, Block 7; Lot 1, and the portion of vacated Fortino Street lying between the southerly extensions of the west and east lines of Block 7 to the north line of Block 8; all in THE LEGACY OF APPLE VALLEY NORTH, according to the recorded plat thereof, Dakota County, Minnesota. Comprehensive Plan Designation MIX — Mixed Use Zoning Classification Planned Development No. 739 Existing Platting Lots are currently platted as The Legacy of Apple Valley North. Blocks 7 and 8, along with the vacated portion of a Fortino Street, will be replatted as Lot 1, Block 1, Parkside Village Galante. Current Land Use Vacant. Size: 2.94 Acres Topography: Flat Existing Grasses, some volunteer trees. Vegetation Other Significant N /A. Natural Features Adjacent NORTH Galaxie Park First, Galaxie Park Third Addition DJD Addition Properties/Land Comprehensive Plan C- Commercial Uses Zoning/Land Use PD -254 SOUTH Legacy of Apple Valle Comprehensive Plan MIX -Mixed Use Zoning/Land Use PD -716 EAST Hillcrest Acres /Orchard Point Townhomes Comprehensive Plan C- Commercial /MD- Medium Density Residential Zoning/Land Use PD -679 WEST Galaxie Commons and Culvers Comprehensive Plan C- Commercial Zoning/Land Use 4RB Retail Business CITY OF APPLE VALLEY RESOLUTION NO. 201 - FINAL PLAT AND DEVELOPMENT AGREEMENT APPROVAL PARKSIDE VILLAGE GALANTE WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on September 19, 2012; and WHEREAS, the City Planning Commission found the preliminary plat to be in conformance with the standards of Chapter 153 of the City Code and recommended its approval on October 17, 2012, subject to conditions, which was subsequently approved by the City Council on January 24; and WHEREAS, the City Council granted an extension of time to record the final plat on July 10, 2014, by approving the terms and conditions of the Business Subsidy Agreement, the Amended and Restated Development Assistance Agreement, and the Planned Development Agreement, which agreements provide for two phases of platting and development of the Preliminary Plat of Parkside Village and contemplate that the developer shall record the Plat of Parkside Village Galante and commence construction of the building within said Plat by April 30, 2017; and WHEREAS, the City Council approved the final plat of PARKSIDE VILLAGE GABLELLA on July 10, 2014, which was the first phase of the Parkside Village development project; and WHEREAS, the final plat of PARKSIDE VILLAGE GALANTE is the second phase of the Parkside Village development project and is found to be consistent with the preliminary plat; and WHEREAS, pursuant to Chapter 153 of the City Code, a subdivision agreement between the applicant and the City detailing the installation of the required improvements in the subdivision and the method of payment therefore has been prepared; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the subdivision agreement and final plat for the following described plat of land are hereby approved and the Mayor and City Clerk are authorized to sign the same, to wit: PARKSIDE VILLAGE GALANTE BE IT FURTHER RESOLVED, that the preliminary plat of Parkside Village is reauthorized. BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said plat shall be filed with the Dakota County Recorder within sixty (60) days of the certified release from the City offices or such approval shall be null and void. ADOPTED this 10th day of December, 2015. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of Pamela J. Gackstetter, City Clerk 2 LCILGA Q J CENTER GAD LL POLICE ST STATION FLORENCE R 150th ST W 0 0 = w 23 151st ST Q 151st ST W z z o w w Q GABELLA ST w Q Kelley Q 152nd ST W E:Park 7 z Q J z z FLO J ORTINO ST 5 d STW � CI IL 0i CL 1� w U- SITE Legacy flLjj w � O�� FOUNDERS LN � D 154th 155th ST W Q LU O FLIGHT > w G7 G) GARNET w � J Q c a n �� A Q O 10 157th ST W I W z S7 W w z > Q r- y PARKSIDE VILLAGE Appie x G GALAN TE N W E o � - S p LOCATION MAP z PARKSIDE VILLAGE GALANTE VI S89 20 �OB ", '491? .00 -20' —1-g, -d utlllry --1, are 1— ---------- Jtlth and 7-- apfi,, , ", line unless o�erwlse " Indlca� I an Ih, plat N S-1, m Feet ThA Ilne 11 11- 1 T11 LIGIII VF 1111 "'LL -T1 h,, —15 11 F io N F A SIN P L —I Vicinity Map -1w 11, T-111i, 111. 1 11 No SF- K11'1 All 1-11E 11 TFIE1 11IS11TS; That IMF GaWl. LFE , D.J-- l imited l i a hiliry —­, - —.1 of the fallowing d.,,Cb.d property; Bla T; Lot 1 Black 3; — - P-al If 11--d F,11- SF,A1 10, —1— the 1F,FbiV -,b— f 11, —t ,d —1 11,A, of 11a,1 7 1. n orth line o 11-k I all b, THE L13AIY IF 1111 VALLEY I-1, --il, 1. Ne 1-C-1 1a1 th—cl, -- I-11 , —d thA r— --,d and p latted as PARKSIVE VILLAGE GALAN7E and does h—b, d-b— F - P,blb, for P-11 use -h­ -d u tlfiry easementsas --d by P,,, In wltne_s n heie ..f said IPlH I-1h 1.b111W company, has cansid these piESEn0 IV be signed by ItF proper officer this _d,, of _ —1. IMH G-11a LLE ITI IF— __ OF Thi, 2015, by 0-11, LL aoelanare Rehder and Associates, Inc. I f; f: T 944'02"E 214.55 .1 ------- - - - - -_ — — — — - A LOT 1 ..... ....... T F BLOCK 1 VI S89 20 �OB ", '491? .00 -20' —1-g, -d utlllry --1, are 1— ---------- Jtlth and 7-- apfi,, , ", line unless o�erwlse " Indlca� I an Ih, plat N S-1, m Feet ThA Ilne 11 11- 1 T11 LIGIII VF 1111 "'LL -T1 h,, —15 11 F io N F A SIN P L —I Vicinity Map -1w 11, T-111i, 111. 1 11 No SF- K11'1 All 1-11E 11 TFIE1 11IS11TS; That IMF GaWl. LFE , D.J-- l imited l i a hiliry —­, - —.1 of the fallowing d.,,Cb.d property; Bla T; Lot 1 Black 3; — - P-al If 11--d F,11- SF,A1 10, —1— the 1F,FbiV -,b— f 11, —t ,d —1 11,A, of 11a,1 7 1. n orth line o 11-k I all b, THE L13AIY IF 1111 VALLEY I-1, --il, 1. Ne 1-C-1 1a1 th—cl, -- I-11 , —d thA r— --,d and p latted as PARKSIVE VILLAGE GALAN7E and does h—b, d-b— F - P,blb, for P-11 use -h­ -d u tlfiry easementsas --d by P,,, In wltne_s n heie ..f said IPlH I-1h 1.b111W company, has cansid these piESEn0 IV be signed by ItF proper officer this _d,, of _ —1. IMH G-11a LLE ITI IF— __ OF Thi, 2015, by 0-11, LL aoelanare Rehder and Associates, Inc. I DEVELOPMENT AGREEMENT Between IM II GABELLA, LLC And CITY OF APPLE VALLEY For PARKSIDE VILLAGE GALANTE WHEREAS, the City of Apple Valley, a Minnesota municipal corporation (the "City "), has been requested by IMH Gabella, LLC, a Delaware limited liability company (the "Developer"), to approve for recording the following described plat of land: The Plat of PARKSIDE VILLAGE GALANTE (the "Plat "); and WHEREAS, pursuant to City Ordinances, the Planning Commission held a public hearing with reference to the application for approval of the Preliminary Plat of Parkside Village on September 19, 2012; and WHEREAS, the Planning Commission recommended its approval of the Preliminary Plat of Parkside Village on October 17, 2012, subject to conditions; and WHEREAS, the City Council approved the Preliminary Plat of Parkside Village on January 24, 2013, subject to conditions; and WHEREAS, the City Council granted an extension of time to record the final plat on July 10, 2014, by approving the terms and conditions of the Business Subsidy Agreement, the Amended and Restated Development Assistance Agreement, and the Planned Development Agreement, which agreements provide for two phases of platting and development of the Preliminary Plat of Parkside Village and contemplate that the Developer shall record the Plat of Parkside Village Galante and commence construction of the building within said Plat by April 30, 2017; NOW, THEREFORE, in consideration of the mutual agreements of the parties it is hereby agreed by and between the parties as follows: 1. Plat Subject to the terms and conditions of this Agreement, the City hereby approves for recording the plat known as PARKSIDE VILLAGE GALANTE, as shown and noted on Exhibit "A" attached hereto. 2. Zoning This Plat is governed by the terms and conditions of the City's Zoning Ordinance (the "Ordinance "). Any use or development of the Plat shall be in accordance with the provisions of the Ordinance for Planned Development Designation No. 739. 3. Maintenance of Municipal Improvements The municipal improvements serving the Plat shall be maintained as follows: A. The City shall only be responsible for maintenance of sanitary sewer lines located within public streets and utility easements dedicated to the City. Maintenance of service and lateral lines, installed outside of the public streets and easements dedicated to the City and having a pipe of less than eight inches in diameter, shall be the responsibility of the individual property owner or property owners' association. B. The City shall only be responsible for maintenance of water lines located within public streets and utility easements dedicated to the City. Maintenance of services, shut offs and lateral lines, installed outside of the public streets and easements dedicated to the City and having a pipe of less than six inches in diameter, shall be the responsibility of the individual property owner or property owners' association. C. The City shall only be responsible for maintenance of the storm sewer system located within public streets and utility easements dedicated to the City. Maintenance of catch basins and leads to manholes outside of the public streets and easements dedicated to the City shall be the responsibility of the individual property owner or property owners' association. 4. Developer Installed Improvements Subject to the provisions hereunder, the Developer shall grade the Plat and install improvements within the Plat, in accordance with and under the following conditions: A. To comply with the conditions of preliminary plat approval contained in Resolution No. 2013 -20 attached hereto as Exhibit "B" and incorporated herein. B. To complete the public improvements as provided in the Agreement for Private Installation of Improvements attached hereto as Exhibit "C" and incorporated herein. C. To apply for and obtain building permit authorization, and to comply with the conditions of the resolution authorizing issuance of a building permit, which shall become part of this Development Agreement upon adoption by the City. D. To complete all improvements in conformance with the plans and specifications submitted by the Developer and approved by the City, which shall become part of this Development Agreement upon approval by the City. E. To install all utilities underground in the Plat in accordance with the utility plans approved by the City, specifically including electrical, telephone, cable television and gas services. The Developer hereby represent that all utility services will be available for a building prior to occupancy. F. To grade the Plat in accordance with the grading and erosion control plans approved by the City. The Developer shall also submit a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7 100. 1100 regarding the State NPDES Permit prior to commencement of grading activity. G. To install a protective box and cover over each sewer cleanout and water shutoff, in accordance with plans approved by the City. H. To install all lot monuments prior to recording the Plat but not later than October 31, 2016. I. To comply with all requirements of the Natural Resources management regulations as set forth in Chapter 152 of the Apple Valley City Code prior to, during and after the development of the Plat. The Developer further agrees to submit to the City for its approval, a Natural Resources Management Plan prior to any construction or land - disturbing activity in the Plat. The Developer shall implement and comply with all terms and conditions of the approved Plan prior to and during any construction or land- disturbing activity, including, but not limited to, maintaining the performance security required in Chapter 152 of the Apple Valley City Code. J. To submit a hauling and staging plan to the City for its approval, at the time of Natural Resources Management Permit application. K. To install erosion control measures in accordance with the Natural Resources Management Plan approved by the City. The Developer shall pay the City a fee as required by Section 152.15 of the City Code and calculated by the City to offset the cost of inspections to ensure compliance with the Plan. Payment shall be made at or prior to the issuance of a Natural Resources Management Permit and building permit(s). L. To install pedestrian improvements in accordance with the City's adopted Apple Valley Central Village Plan and Planned Development Designation No. 739. M. Construction shall occur in conformance with the site plans approved by the City, without encroachment into the drainage and utility easement adjacent to Galaxie Avenue, including parking lot paving and a non - surmountable concrete curb and gutter around the entire perimeter with a minimum driveway approach radius of 15' at each public street, and a valley gutter at the edge of the street pavement. N. The Developer shall repair any and all damage to City streets, curbs, gutters, utilities and other municipal improvements caused by or resulting from the development of the Plat, at the Developer's sole cost and expense. O. Construction shall occur in conformance with the landscape plans approved by the City (including sodded /seeded public boulevard area up to each street curbline); subject to (i) submission of a detailed landscape planting price list for verification of the City's 2 -1/2% landscaping requirement at the time of building permit application, and (ii) all plantings counted toward satisfaction of the City's 2 -1/2% landscaping requirement shall be located outside of the City's right -of- way. Landscape materials may include plant materials, underground irrigation systems, public art, fountains, decorative paving, and other outdoor common area elements that create an enhanced sense of place and foster positive social interactions. P. A separate application and signage plan in conformance with the sign regulations must be submitted to the City for review and approval prior to the erection of any signs. Q. The Developer shall install and pay for a public (or private) street lighting system, constructed to City and Dakota Electric Company standards. The street lighting plan shall be reviewed and approved by the City Engineer prior to issuance of the building permit. R. The Developer shall submit a site lighting plan to the City for its approval, at the time of building permit application. Any site lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confine the light to the property. The lighting plan shall be reviewed and approved by the City Planner prior to issuance of the building permit. S. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:00 p.m. on Saturday. Construction shall not be performed on Sundays or federal holidays. There shall be no deviation from the foregoing hours of construction without prior written approval by the City Engineer. T. Earth- moving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. U. The Developer agrees to attend a meeting with representatives of the City, which meeting requires the attendance of all contractors and subcontractors, prior to commencement of any improvements. V. The Developer will not bury any pipe nor install bituminous surface nor pour concrete without the specific approval of the City Inspector, which approval shall not be unreasonably withheld, conditioned or delayed and shall be made by applying City standards uniformly and consistently applied in other City projects, prior to the work being performed. W. To deliver and to keep in existence with the City letters of credit or cash escrows in the aggregate amount of Four Hundred Thirty -One Thousand Two Hundred Twenty -nine and No /100 Dollars ($431,229.00) to secure the performance and payment of the obligations under this Agreement to the satisfaction of the City. Each letter of credit must contain a provision that it is automatically renewable for successive one -year periods unless at least thirty (30) days prior to its expiration the issuer delivers written notice to the City of its intention to not renew the letter of credit Following receipt of notice of non - renewal, the City may at any time thereafter, present the letter to the issuer and draw in cash the remaining principal obligation under the letter of credit. X. To pay the City's reasonable costs related to the design and installation of the improvements and this Agreement, including but not limited to administration, legal fees, engineering, surveying and inspection, which the City estimates to be approximately Sixty -Two Thousand Five Hundred and No /100 Dollars ($62,500.00). Such costs shall be paid as follows: i) The Developer shall deposit the sum of Sixty -Two Thousand Five Hundred and No /100 Dollars ($62,500.00) with the City for payment of the City's costs under this Agreement. ii) Upon separate written request from the Developer, not more than one time per month, the City shall submit an itemized written statement to the Developer with detailed descriptions of the City's costs related to the improvements and this Agreement, and a statement of the balance of the deposit. iii) If the City's costs exceed the deposit, the Developer agrees to reimburse the City within thirty (30) days of billing. Should the costs be less than the amount of the deposit, upon completion of the improvements, the amount remaining on deposit shall be promptly returned to the Developer. Y. Issuance of a Building Permit and issuance of a final certificate of occupancy are contingent upon the project being constructed in conformance with all of the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. Z. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding paragraph. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. AA. That any material violation of the terms of this Agreement and in particular this section, shall allow the City (i) to stop and enjoin all construction in the Plat until authorization to proceed is given by the City and (ii) to exercise any other remedies available under this Development Agreement or under the Development Assistance Agreement between the Developer and the City. The exercise of any remedy shall not preclude the exercise of any other remedies available to the City. The Developer agrees to hold the City harmless from any damages, causes of action, or claims related to the construction being stopped by the City. 5. Occupancy No occupancy of any building in the Plat shall occur until water, sanitary sewer, and a paved surface are available for use to that building. 6. Service Fees The applicant shall pay the City for the public services furnished to the Plat, an amount as determined below upon the basis of units (per building) as determined by the City Engineer, which amount shall be paid in the following manner: A. Sewer Availability Charge - The rate per unit is based on the year in which the building permit is issued (presently $2,798.00 per unit - $2,485.00 Metro and $313.00 City). The person who applies for a building permit shall pay, at the time of the issuance of the permit, an amount equal to the rate times the number of units. This fee is subject to change if the obligation of the City to the Metropolitan Waste Control Commission changes. B. Water System, Supply and Storage Charge - The rate per unit is based on the year in which the building permit is issued (presently $852.00 per unit). The person who applies for a building permit shall pay, at the time of the issuance of the permit, an amount equal to the rate times the number of units. 7. Park Dedication The parties mutually recognize and agree that park dedication requirements for the Plat shall be satisfied by a cash payment of One Hundred Forty -three Thousand Three Hundred Fifty -three and No /100 Dollars ($143,353.00). This amount is due and payable prior to the release of the Plat for recording. 8. Storm Water Dedication The parties mutually recognize and agree that the storm water pond dedication requirement, as provided in Chapter 153 of the City Code, has been satisfied. 9. As -Built Surveys The Developer must provide the City with as -built site surveys ( "Survey ") for each building constructed within the Plat, prior to the issuance of the Certificate of Occupancy ( "CO ") for that building; provided, in the event the Developer is proceeding in good faith to obtain the Survey, and the Survey's availability is the only impediment to the City's issuance of the CO, the City agrees to accept a deposit of $5,000.00 to ensure completion of the Survey and upon receipt of such deposit, the City will issue the CO. 10. Release The Developer hereby specifically release the members of the City Council from any personal liability in connection with handling funds pursuant to the terms of this Agreement, and further agree to indemnify and hold the members of the City Council harmless from any claim, of any and every nature whatsoever caused or contributed to by the acts or omission of the Developer except for the members' willful misconduct, that may arise as a result of this Agreement or the creating of the Plat. 11. Binding Terms The parties mutually recognize and agree that all terms and conditions of this Agreement run with the Plat and shall be binding upon the respective heirs, administrators, successors and assigns of the Developer. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the day of , 2015. DEVELOPER: IMH GABELLA, LLC, a Delaware limited liability company By: Southwest Acquisitions, LLC, a Delaware limited liability company, its sole Member By: IMH Special Asset NT 175 -AVN, LLC, an Arizona limited liability company, its Manager By: IMH Financial Corporation, a Delaware corporation, its sole Member By: Name: Title: CITY OF APPLE VALLEY By: Mary Hamann - Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk STATE OF ) ss. COUNTY OF ) On this day of , 2015, before me a Notary Public within and for said County, personally appeared to me personally known, who being by me duly sworn, did say that he /she is the of IMH Financial Corporation, a Delaware corporation, the sole Member of IMH Special Asset NT 175 -AVN, LLC, an Arizona limited liability company, the Manager of Southwest Acquisitions, LLC, a Delaware limited liability company, the sole Member of IMH GABELLA, LLC, the Delaware limited liability company named in the instrument, and that said instrument was signed on behalf of said limited liability company by authority of the limited liability company and acknowledged said instrument to be the free act and deed of the limited liability company. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of , 2015, before me a Notary Public within and for said County, personally appeared Mary Hamann - Roland and Pamela J. Gackstetter, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council, and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 36613) EXHIBIT "A" TO DEVELOPMENT AGREEMENT n7P}5s5`E 580.57 L — — — — — — — — — — — — — I was 91 U. - - - - - - - - - - - - - - - - 1 t �,'� r �tp/ � cry - " It C4 t z Jai EXHIBIT `B" TO DEVELOPMENT AGREEMENT CITY OF APPLE VALLEY RESOLUTION NO. 2013-20 PRELIMINARY PLAT APPROVAL PARKSIDE VILLAGE WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Appendix B of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on September 19, 2012; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on October 17, 2012, subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two year period, to wit: PARKSIDE VILLAGE BE IT FURTHER RESOLVED, that said preliminary plat approval is subject to the appropriate amendments to Planned Development No. 739 ordinance and execution of revised Planned Development Agreement, which must be completed prior to final plat approval. BE IT FURTHER RESOLVED, that said preliminary plat approval is subject to vacation of the right -of -way of Fortino Street, the vacation of the right -of -way of Fontana Trail, and the vacation of all existing drainage and utility easements. BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said preliminary plat approval is subject to the following conditions, which shall be incorporated into a subdivision agreement to be considered for approval at the time of submission of the request for final plat approval: 1. The plat shall be configured to have two (2) lots and no outlots. 2. Park dedication requirements are based upon the City's finding that the subdivision, in accordance with the land uses illustrated on the associated site development plan received in City offices on August 22, 2012, and revised plans received October 9, 2012, will create 547.4 residents that will generate a need for 5.228 acres of parkland in accordance with adopted City standards for park services of 0.00455 acres per resident or resident - equivalent. The City finds that each apartment/condominium unit contains 1.7 residents. This required dedication shall be satisfied by a cash -in -lieu of land contribution based on the benchmark raw land values established for each category of land use in the year that a building permit is issued for each given parcel of land. The 2012 benchmark land value for multiple- family uses is $175,000 per acre, which the City reasonably determines that it will need to expend to acquire a similar amount of land elsewhere in order to provide the necessary park services as a result of this subdivision. 3. Stormwater pond requirements were previously satisfied. 4. Dedication on the final plat of a 30' drainage and utility easement along the east line of Lot 1, Block 3, The Legacy of Apple Valley North, to be replatted as Lot 1, Block 1, Parkside Village, immediately adjacent to the right- of-way line of Foliage Avenue. S. Dedication on the final plat of a ten foot (10') wide easement for drainage, utility, street, sidewalk, street lights, and tree plantings along the entire perimeter of lot(s) within the plat wherever abutting public road right -of- ways, unless specifically approved by the City Council. b. Dedication on the final plat of a five foot (5) wide drainage and utility easement along all common lot lines, unless specifically approved by the City Council. 7. The developer has requested and the City has agreed to design plans and specification for the necessary public improvements to serve the subdivision. A private installation agreement shall be executed for the following public improvements: (i) storm sewer removal, (ii) storm sewer installation, (iii street removal and (iv) street construction including the installation of concrete curb, bituminous pavement and concrete sidewalk at the developer's sole cost and expense. 8. Installation of pedestrian improvements in accordance with the City's adopted Apple Valley Central Village Plan and Planned Development No. 739. 9. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. If the site is one (1) or more acres in size the applicant shall also submit a copy of the of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100. regarding the State NPDES Permit prior to commencement of grading activity. 2 10. Installation of City street trees on boulevard areas of public street right -of- ways, in accordance with species, size, and spacing standards established in the Apple Valley Streetscape Management Plan. 11. Installation of a public (or private) street lighting system, constructed to City and Dakota Electric Company standards. 12. Construction shall be limited to the hours 7:00 a.m. to 7:04 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays, from 8:04 a.m, to 5:04 p.m. 13. Earthmoving activities shall be limited to the hours 7:04 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays, from 8:00 a.m. to 5:00 p.m. 14. The City receives a hold harmless agreement in favor of the City as drafted by the City Attorney and incorporated into the subdivision agreement. ADOPTED this 24th day of January, 2013. M ai 4 i�2� —A4�1 -d, Mayor ATTEST: Pamela J. Gack fetter, City Clerk 3 EXHIBIT "C" TO DEVELOPMENT AGREEMENT AGREEMENT FOR PRIVATE INSTALLATION OF IMPROVEMENTS THIS AGREEMENT is made this day of , 2015, between IMH Gabella, LLC, a Delaware limited liability company (the "Developer"), and the City of Apple Valley, a Minnesota municipal corporation (the "City "). WHEREAS, the Developer has requested the City's approval for the following described installation of improvements for the land to be replatted and developed as the plat of PARKSIDE VILLAGE GALANTE (the "Property ") ; and WHEREAS, the City has agreed to approve and allow the installation of improvements on the terms and conditions contained herein; NOW, THEREFORE, in consideration of the mutual agreements of the parties, it is hereby agreed by and between the parties as follows: L Subject to the terms and conditions of this Agreement, the City hereby approves the following described installation of improvements on the Property. 2. IMPROVEMENTS The Developer has requested and the City has agreed to design plans and specifications for the necessary (i) street and utility removal, (ii) parking lane installation, (iii) sidewalk installation, (iv) storm sewer installation, and (v) restoration of boulevards (collectively the "Improvements ") at the Developer's sole cost and expense. The Developer shall notify the City of its completion of the Improvements, and following confirmation of their acceptance by the City and the recording of the final Plat, the Improvements shall be maintained as follows: i) The City shall be responsible for maintenance of sanitary lines located within public streets and public utility easements dedicated to the City and for maintenance of service and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe equal to or greater than eight inches in diameter. Maintenance of service and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe less than eight inches in diameter shall be the responsibility of the individual property owner or property owner's association. The Developer shall be responsible for 100% of the cost of initial installation of such sanitary lines. ii) The City shall be responsible for maintenance of water lines located within public streets and public utility easements dedicated to the City and for maintenance of services, shutoffs and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe equal to or greater than six inches in diameter. Maintenance of services, shut offs and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe of less than six inches in diameter shall be the responsibility of the individual property owner or property owner's association. The Developer shall be responsible for 100% of the cost of initial installation of such water lines. iii) The City shall be responsible for maintenance of the storm sewer facilities located within public streets and public utility easements dedicated to the City. Outside of public streets and dedicated public utility easements, the City shall only be responsible for maintenance of manholes and outlet lines connecting manholes to the rest of the City's storm sewer system. Maintenance of catch basins and leads to manholes located outside of public streets and dedicated public utility easements shall be the responsibility of the individual property owner or property owner's association. The Developer shall be responsible for 100% of the cost of initial installation of such storm sewer facilities. The Developer agrees to grade the Property and to install the Improvements in accordance with and under the following conditions: A. To grade the Property in accordance with the Grading Plan approved by the City. B. To install the Improvements as designed by the City and in accordance with City Standards. C. To install each item noted herein at the Developer's sole cost and expense. D. To attend a preconstruction meeting with representatives of the City and to require the attendance of all contractors and subcontractors, prior to commencement of construction. E. The Developer will not bury any pipe, install bituminous surface or pour concrete without the specific approval of the City Inspector, prior to the work being performed, such approval not to be unreasonably withheld, conditioned or delayed. F. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:00 p.m. on Saturday. Construction shall not be performed on Sundays or federal holidays. There shall be no deviation from the foregoing hours of construction without prior written approval by the City Engineer, which such approval shall not be unreasonably withheld, conditioned or delayed. G. The Developer shall deliver and keep in existence with the City a letter of credit or cash escrow to secure the performance and payment of the Developer's obligations, as provided in the Development Agreement for Parkside Village Galante (the "Development Agreement "). H. The Developer shall pay the City's reasonable costs related to the design and installation of the improvements, as provided in the Development Agreement. I_ At the time of final inspection, if it is reasonably determined by the City that the plans and specifications were not adhered to or that work was done without City inspection, the City may require that the Developer post a letter of credit or cash escrow equal to one hundred twenty -five percent (125 %) of the estimated amount reasonably necessary to correct the deficiency or to protect against material deficiencies arising therefrom. Such additional cash escrow shall remain in force for such time as the City deems reasonably necessary, not to exceed two (2) years. J. That any material violation of the terms of this Agreement shall, upon thirty (30) days prior written notice to Developer, allow the City to stop all construction on the Property until authorization to proceed is given by the City. The Developer agrees to hold the City harmless from any damages, causes of action, or claims related to the construction being stopped by the City, unless such stoppage is determined to be unjustified in a court of law. 3. The Developer agrees to install all utilities underground in the Property, specifically including electrical, telephone, cable television and gas services. 4. Within thirty (30) days after completion of the Improvements, the Developer shall (i) provide the City with an as -built survey of the public infrastructure improvements in a format approved by the City Engineer, (ii) televise the utilities to ensure they have been completed in accordance with the City Code, City Standards and the plans and specifications approved by the City and (iii) give written notice to the City that the Improvements have been completed in accordance with the City Code, City Standards and the plans and specifications approved by the City. The City shall then inspect the Improvements and notify the Developer of any Improvements that do not appear to conform to the City Code, City Standards and /or the approved plans and specifications. If Developer's Improvements do not conform to the City Code, City Standards and approved plans and specifications or are later discovered to not conform, the City shall immediately notify the Developer of the need for repair or replacement. Notwithstanding any provision herein to the contrary, the Developer agrees that in case of emergency, the City may cure any default by Developer without prior notice to Developer, and the Developer waives any and all rights to notice of default in such event. Any cost incurred by the City to cure the default shall be the financial obligation of the Developer, and shall be paid to the City within twenty (20) days of receipt of an invoice for such costs. 5. The Developer agrees to reimburse the City for all reasonable engineering, administrative and legal costs and expenses incurred by the City in connection with this Agreement or the enforcement thereof. 6. Unless a longer warranty period is provided by Minnesota law, the Developer warrants all Improvements required to be performed by Developer, its agents and employees, against poor design, engineering, materials and faulty workmanship for a period of two (2) years after acceptance by the City (the "Warranty Period "). Developer shall provide a warranty bond(s) in an amount equal to the cost of the Improvements, during the Warranty Period. During the Warranty Period, the Developer shall be solely responsible for the cost and expense to perform all warranty repair work within thirty (30) days of written notification by the City. 7. INSURANCE A. General Requirements: The Developer shall not commence work under this Agreement until it has obtained all insurance required under this Section and shall have filed the certificate of insurance or the certified copy of the insurance policy with the City, and the Developer shall maintain such insurance until the date six (6) months after the City has accepted the Improvements. The Developer shall not allow any subcontractor to commence work on its subcontract until all insurance required for the subcontractor has been obtained. Each insurance policy shall contain a clause providing that it shall not be canceled by the insurance company without ten (10) days written notice to the City of intent to cancel. The Developer shall notify its insurance company in writing that the insurance company must notify the City if it cancels the Developer's insurance. The Developer shall provide a copy of this written notice to the City. Each insurance policy shall contain a clause naming the City as an additionally insured party under the policy. Certificates of insurance shall be submitted on Standard Form C.I.C.C. -701 or ACORD 25 forms and shall specifically note the clause providing for 10 days written notice to the City of intent to cancel. The certificates of insurance shall also specifically note the clause naming the City as an additionally insured party under the policy. The following minimum coverage shall apply. (i) Worker's compensation insurance and employer's liability insurance as required by law. (ii) Comprehensive general and automobile liability insurance, including coverage for non -owned and hired vehicles, in limits as follows: General Liability - Bodily Injury $1,000,000 each occurrence $1,000,000 completed operations Property Damage $100,000 OR Combined Single Limit $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability - Bodily Injury $250,000 each person $500,000 each occurrence Property Damage $100,000 each occurrence $200,000 aggregate OR Combined Single Limit $1,000,000 (iii) In addition to all listed coverages, Developer shall procure and maintain an Umbrella or Excess liability policy in a minimum limit of $1,000,000. B. Minimum Insurance Requirements: Losses other than those covered by insurance shall be the sole responsibility of the Developer. The insurance requirements as set forth herein shall be considered to be minimum requirements only. Any other insurance that may be necessary to provide adequate coverage must be provided by the Developer at its sole cost and expense. C. Contractual Liability: To the fullest extent permitted by law, the Developer shall indemnify and hold harmless the City and its agents and employees (the "Indemnified Parties ") from and against all claims, damages, losses and expenses, including but not limited to reasonable attorneys' fees arising out of or resulting from the performance of this Agreement provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom, and (2) is caused in whole or in part by any negligent act or omission of the Developer, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, unless such claims, damages, losses and expenses arise out of the gross negligence or misconduct of the Indemnified Parties. Such obligation shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Section. 8. The Developer hereby specifically releases the members of the City Council from any personal liability in connection with handling funds pursuant to the terms of this Agreement, and further agrees to indemnify and hold the members of the City Council harmless from any claim of any and every nature whatsoever as a result of this Agreement, unless such claim arises out of the gross negligence or misconduct of such member(s) of the City Council. 9. The parties mutually recognize and agree that all terms and conditions of this Agreement shall run with the Property and shall be binding upon the successors and assigns of the Developer. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the day of , 2015. DEVELOPER: IMH GABELLA, LLC, a Delaware limited liability company By: Southwest Acquisitions, LLC, a Delaware limited liability company, its sole Member By: IMH Special Asset NT 175 -AVN, LLC, an Arizona limited liability company, its Manager By: IMH Financial Corporation, a Delaware corporation, its sole Member (Exhibit Not For Signature) By: Name: Title: CITY OF APPLE VALLEY (Exhibit Not For Signature) By: Mary Hamann- Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk STATE OF ) ss. COUNTY OF ) On this day of , 2015, before me a Notary Public within and for said County, personally appeared to me personally known, who being by me duly sworn, did say that he /she is the of IMH Financial Corporation, a Delaware corporation, the sole Member of IMH Special Asset NT 175 -AVN, LLC, an Arizona limited liability company, the Manager of Southwest Acquisitions, LLC, a Delaware limited liability company, the sole Member of IMH GABELLA, LLC, the Delaware limited liability company named in the instrument, and that said instrument was signed on behalf of said limited liability company by authority of the limited liability company and acknowledged said instrument to be the free act and deed of the limited liability company. (Exhibit Not For Signature) Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of , 2015, before me a Notary Public within and for said County, personally appeared Mary Hamann- Roland and Pamela J. Gackstetter, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council, and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. (Exhibit Not For Signature) Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 36613) AGREEMENT FOR PRIVATE INSTALLATION OF IMPROVEMENTS THIS AGREEMENT is made this day of , 2015, between IMH Gabella, LLC, a Delaware limited liability company (the "Developer"), and the City of Apple Valley, a Minnesota municipal corporation (the "City "). WHEREAS, the Developer has requested the City's approval for the following described installation of improvements for the land to be replatted and developed as the plat of PARKSIDE VILLAGE GALANTE (the "Property ") ; and WHEREAS, the City has agreed to approve and allow the installation of improvements on the terms and conditions contained herein; NOW, THEREFORE, in consideration of the mutual agreements of the parties, it is hereby agreed by and between the parties as follows: L Subject to the terms and conditions of this Agreement, the City hereby approves the following described installation of improvements on the Property. 2. IMPROVEMENTS The Developer has requested and the City has agreed to design plans and specifications for the necessary (i) street and utility removal, (ii) parking lane installation, (iii) sidewalk installation, (iv) storm sewer installation, and (v) restoration of boulevards (collectively the "Improvements ") at the Developer's sole cost and expense. The Developer shall notify the City of its completion of the Improvements, and following confirmation of their acceptance by the City and the recording of the final Plat, the Improvements shall be maintained as follows: i) The City shall be responsible for maintenance of sanitary lines located within public streets and public utility easements dedicated to the City and for maintenance of service and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe equal to or greater than eight inches in diameter. Maintenance of service and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe less than eight inches in diameter shall be the responsibility of the individual property owner or property owner's association. The Developer shall be responsible for 100% of the cost of initial installation of such sanitary lines. ii) The City shall be responsible for maintenance of water lines located within public streets and public utility easements dedicated to the City and for maintenance of services, shutoffs and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe equal to or greater than six inches in diameter. Maintenance of services, shut offs and lateral lines installed outside of such public streets and public utility easements dedicated to the City having a pipe of less than six inches in diameter shall be the responsibility of the individual property owner or property owner's association. The Developer shall be responsible for 100% of the cost of initial installation of such water lines. iii) The City shall be responsible for maintenance of the storm sewer facilities located within public streets and public utility easements dedicated to the City. Outside of public streets and dedicated public utility easements, the City shall only be responsible for maintenance of manholes and outlet lines connecting manholes to the rest of the City's storm sewer system. Maintenance of catch basins and leads to manholes located outside of public streets and dedicated public utility easements shall be the responsibility of the individual property owner or property owner's association. The Developer shall be responsible for 100% of the cost of initial installation of such storm sewer facilities. The Developer agrees to grade the Property and to install the Improvements in accordance with and under the following conditions: A. To grade the Property in accordance with the Grading Plan approved by the City. B. To install the Improvements as designed by the City and in accordance with City Standards. C. To install each item noted herein at the Developer's sole cost and expense. 2 D. To attend a preconstruction meeting with representatives of the City and to require the attendance of all contractors and subcontractors, prior to commencement of construction. E. The Developer will not bury any pipe, install bituminous surface or pour concrete without the specific approval of the City Inspector, prior to the work being performed, such approval not to be unreasonably withheld, conditioned or delayed. F. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:00 p.m. on Saturday. Construction shall not be performed on Sundays or federal holidays. There shall be no deviation from the foregoing hours of construction without prior written approval by the City Engineer, which such approval shall not be unreasonably withheld, conditioned or delayed. G. The Developer shall deliver and keep in existence with the City a letter of credit or cash escrow to secure the performance and payment of the Developer's obligations, as provided in the Development Agreement for Parkside Village Galante (the "Development Agreement "). H. The Developer shall pay the City's reasonable costs related to the design and installation of the improvements, as provided in the Development Agreement. I_ At the time of final inspection, if it is reasonably determined by the City that the plans and specifications were not adhered to or that work was done without City inspection, the City may require that the Developer post a letter of credit or cash escrow equal to one hundred twenty -five percent (125 %) of the estimated amount reasonably necessary to correct the deficiency or to protect against material deficiencies arising therefrom. Such additional cash escrow shall remain in force for such time as the City deems reasonably necessary, not to exceed two (2) years. J. That any material violation of the terms of this Agreement shall, upon thirty (30) days prior written notice to Developer, allow the City to stop all construction on the Property until authorization to proceed is given by the City. The Developer agrees to hold the City harmless from any damages, causes of action, or claims related to the construction being stopped by the City, unless such stoppage is determined to be unjustified in a court of law. 3. The Developer agrees to install all utilities underground in the Property, specifically including electrical, telephone, cable television and gas services. 4. Within thirty (30) days after completion of the Improvements, the Developer shall (i) provide the City with an as -built survey of the public infrastructure improvements in a format 3 approved by the City Engineer, (ii) televise the utilities to ensure they have been completed in accordance with the City Code, City Standards and the plans and specifications approved by the City and (iii) give written notice to the City that the Improvements have been completed in accordance with the City Code, City Standards and the plans and specifications approved by the City. The City shall then inspect the Improvements and notify the Developer of any Improvements that do not appear to conform to the City Code, City Standards and /or the approved plans and specifications. If Developer's Improvements do not conform to the City Code, City Standards and approved plans and specifications or are later discovered to not conform, the City shall immediately notify the Developer of the need for repair or replacement. Notwithstanding any provision herein to the contrary, the Developer agrees that in case of emergency, the City may cure any default by Developer without prior notice to Developer, and the Developer waives any and all rights to notice of default in such event. Any cost incurred by the City to cure the default shall be the financial obligation of the Developer, and shall be paid to the City within twenty (20) days of receipt of an invoice for such costs. 5. The Developer agrees to reimburse the City for all reasonable engineering, administrative and legal costs and expenses incurred by the City in connection with this Agreement or the enforcement thereof. 6. Unless a longer warranty period is provided by Minnesota law, the Developer warrants all Improvements required to be performed by Developer, its agents and employees, against poor design, engineering, materials and faulty workmanship for a period of two (2) years after acceptance by the City (the "Warranty Period "). Developer shall provide a warranty bond(s) in an amount equal to the cost of the Improvements, during the Warranty Period. During 4 the Warranty Period, the Developer shall be solely responsible for the cost and expense to perform all warranty repair work within thirty (30) days of written notification by the City. 7. INSURANCE A. General Requirements: The Developer shall not commence work under this Agreement until it has obtained all insurance required under this Section and shall have filed the certificate of insurance or the certified copy of the insurance policy with the City, and the Developer shall maintain such insurance until the date six (6) months after the City has accepted the Improvements. The Developer shall not allow any subcontractor to commence work on its subcontract until all insurance required for the subcontractor has been obtained. Each insurance policy shall contain a clause providing that it shall not be canceled by the insurance company without ten (10) days written notice to the City of intent to cancel. The Developer shall notify its insurance company in writing that the insurance company must notify the City if it cancels the Developer's insurance. The Developer shall provide a copy of this written notice to the City. Each insurance policy shall contain a clause naming the City as an additionally insured party under the policy. Certificates of insurance shall be submitted on Standard Form C.I.C.C. -701 or ACORD 25 forms and shall specifically note the clause providing for 10 days written notice to the City of intent to cancel. The certificates of insurance shall also specifically note the clause naming the City as an additionally insured party under the policy. The following minimum coverage shall apply. i) Worker's compensation insurance and employer's liability insurance as required by law. ii) Comprehensive general and automobile liability insurance, including coverage for non -owned and hired vehicles, in limits as follows: General Liability - Bodily Injury $1,000,000 each occurrence $1,000,000 completed operations Property Damage $100,000 OR Combined Single Limit $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability - Bodily Injury $250,000 each person $500,000 each occurrence Property Damage $100,000 each occurrence $200,000 aggregate OR Combined Single Limit $1,000,000 5 iii) In addition to all listed coverages, Developer shall procure and maintain an Umbrella or Excess liability policy in a minimum limit of $1,000,000. B. Minimum Insurance Requirements: Losses other than those covered by insurance shall be the sole responsibility of the Developer. The insurance requirements as set forth herein shall be considered to be minimum requirements only. Any other insurance that may be necessary to provide adequate coverage must be provided by the Developer at its sole cost and expense. C. Contractual Liability: To the fullest extent permitted by law, the Developer shall indemnify and hold harmless the City and its agents and employees (the "Indemnified Parties ") from and against all claims, damages, losses and expenses, including but not limited to reasonable attorneys' fees arising out of or resulting from the performance of this Agreement provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom, and (2) is caused in whole or in part by any negligent act or omission of the Developer, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, unless such claims, damages, losses and expenses arise out of the gross negligence or misconduct of the Indemnified Parties. Such obligation shall not be construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Section. 8. The Developer hereby specifically releases the members of the City Council from any personal liability in connection with handling funds pursuant to the terms of this Agreement, and further agrees to indemnify and hold the members of the City Council harmless from any claim of any and every nature whatsoever as a result of this Agreement, unless such claim arises out of the gross negligence or misconduct of such member(s) of the City Council. 9. The parties mutually recognize and agree that all terms and conditions of this Agreement shall run with the Property and shall be binding upon the successors and assigns of the Developer. 6 IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the day of , 2015. DEVELOPER: IMH GABELLA, LLC, a Delaware limited liability company By: Southwest Acquisitions, LLC, a Delaware limited liability company, its sole Member By: IMH Special Asset NT 175 -AVN, LLC, an Arizona limited liability company, its Manager By: IMH Financial Corporation, a Delaware corporation, its sole Member By: Name: Title: CITY OF APPLE VALLEY By: Mary Hamann - Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk 7 STATE OF ) ss. COUNTY OF ) On this day of , 2015, before me a Notary Public within and for said County, personally appeared to me personally known, who being by me duly sworn, did say that he /she is the of IMH Financial Corporation, a Delaware corporation, the sole Member of IMH Special Asset NT 175 -AVN, LLC, an Arizona limited liability company, the Manager of Southwest Acquisitions, LLC, a Delaware limited liability company, the sole Member of IMH GABELLA, LLC, the Delaware limited liability company named in the instrument, and that said instrument was signed on behalf of said limited liability company by authority of the limited liability company and acknowledged said instrument to be the free act and deed of the limited liability company. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of , 2015, before me a Notary Public within and for said County, personally appeared Mary Hamann - Roland and Pamela J. Gackstetter, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Apple Valley, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council, and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public This instrument was drafted by: Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, Minnesota 55124 (952) 432 -3136 MDK (66- 36613) 8 :�0 ITEM: 4.K. 000 Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Master Electric Co., Inc., for Project 2013 -160, 2013 -2014 TEGG Inspections Staff Contact: Department/ Division: Carol Blommel Johnson, Public Works Superintendent - Utilities Utilities Division ACTION REQUESTED: Approve acceptance and final payment on agreement with Master Electric Co., Inc., for Project 2013 -160, 2013 -2014 TEGG Inspections, in the amount of $2,558.00. SUMMARY: Master Electric Co., Inc., has completed the TEGG Electrical Inspections on the municipal wells, booster station, and sanitary and storm lift stations. TEGG inspections are a proactive measure to identify potential system failures and improve safety. A detailed report has been received identifying potential electrical hazards with severity ratings allowing staff to budget and prioritize repairs. BACKGROUND: TEGG is a meticulous visual and mechanical inspection of the electrical components including infrared thermographic imaging, ultrasonic, voltage and current harmonics. TEGG is derived from the word "integrity ", meaning the integrity of the electrical systems is critical to successful operations. BUDGET IMPACT: Funding for this project is from the Public Works Operating Budgets for Water, Sanitary Sewer and Storm Sewer. Original Agreement Amount $48,054.00 Deduct Amount $3,288.00 Adjusted Agreement Amount $44,766.00 ATTACHMENTS: Final Pay Documents PAYMENT VOUCHER NO. 8 & FINAL TEGG ELECTRIC INSPECTIONS 2013 & 2014 CITY PROJECT NO, 2013 -160 For Period Ending: November 20, 2015 OWNER: CONTRACTOR: City of Apple Valley Contractor Name Master Electric Co., Inc. 7100 147th Street West Contractor Address 8555 West 123rd Street Apple Valley, MN 55124 City, State, Zip Savage, MN 55378 Telephone No. 952 -890 -3555 Amount of Contract: $48,054.00 Deduct Amount L3,288.00 Adjusted Contract Total $44,766.00 Value Less Contract of Work 0 Less Net Account Amount Certified Percent Previous Amount Number September 12, 2013 To Date Retained Payments Due Sanitary/Storm/Wa15320 /5380/5505 -6265 $48,054.00 $44,766.00 $0.00 $42,208.00 $2,558.00 2013 -160 $0.00 $0.00 $0.00 Total $48,054.00 $44,766.00 $0.00 $42,208.00 $2,558.0 Date: Public Works Superinten ent Date: d Pu lic VIlorks Di actor CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: _._.��i �`_a/ FOR PERIOD: PROJECT: , FROM: TO: CONTRACTOR • LC? REQUEST FOR PAYMENT NO ADDRESS. z t SUMMARY: I - Original Contract Amount 2. Change Order - ADDITION � 3. Change Order - DEDUCTION $ = 4. Revised Contract Amount 5. Total Completed and Stoned to Date 6. Less Retainage '!fl 7, Total Earned Less Retainage B. Less Amount Paid Previously �i 9. AMOUNT DUE THIS CURRENT REQUEST $ v .. ` ff n The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by th is application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor: /i$ t B Recommended for Payment By: I ATTACH ITEMIZED iNVOICF Title: `- -1 b f i C G Date: MASTER 44-N N ELECTRIC INVOICE cMPANY, INC INVOICE DATE INVOICE NUMBER 855$ W 123rd Street Savage IAN 55378 11/10/2015 SD12691 952.890.3555 Invc)ice Total $ 2,558.00 Bill To: 10252 CITY OF APPLE VALLEY Service Location. ATTN:ACCOUNTS PAYABLE CITY OFAPPLE VALLEY 7100 147TH STREET WEST CITY HALL APPLE VALLEY MN 55124 APPLE VALLEY MN 55124 Customer PO O rdered By Terms - Job No PO #51522 CAROL BLOMMEL JOHNSON NET 30 DAYS 14790055 Description of Services: DATE OF SERVICE: 3RD QUARTER 2015 PO#51522 TEGG INSPECTION AT (2) SANITARY LIFT STATIONS & (2) WELLS. Quantity Description Unit Price Extended Price TEGG INSPECTION 1.00 SANITARY LIFT #3 624.00 624.00 1.00 SANITARY LIFT #4 624.00 624.00 1.00 W ELL 8 670.00 67000 1.00 WELL 14 640.40 640.00 Subtotal 2,558 Tax 0.00 For Those Who Choose Quality Invoice Total $ 2,558.00 :�0 ITEM: 41. 000 Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Jirik Sod Farms, Inc., for Project 2015 -124, 2015 Sod Replacement Services Staff Contact: Department/ Division: Michael Glewwe, Public Works Superintendent - Streets Public Works Department Division ACTION REQUESTED: Approve acceptance and final payment on agreement with Jirik Sod Farms, Inc. for Project 2015 -124, 2015 Sod Replacement Services in the amount of $1,285.00 for a total cost of $9,312.50. SUMMARY: Jirik Sod Farms, Inc. has requested final payment for sod replacement services to repair sod damaged during winter snowplow operations and utility repairs. This is the second and final payment request which includes the final invoice and 5% retainage from the first payment. The contractor has completed all work per the agreement. The improvements have been inspected and found to be acceptable for final payment. BACKGROUND: On March 26, 2015, City Council approved an agreement with Jirik Sod Farms in the amount of $20,625.00 for services and materials to replace sod damaged during winter snowplow operations and utility repairs. BUDGET IMPACT: Funds for this project are included in the 2015 operating budgets for the Public Works Street and Utility Divisions. ATTACHMENTS: Final Pay Documents PAYMENT VOUCHER #2 $ FINAL 2015 Sod Replacement Services City Project 2015 -124 For Period Ending: June 30, 2015 OWNER: CONTRACTOR: City of Apple Valley Jirik Sod Farms 7100 147th Street West 20530 Blaine Avenue Apple Valley, MN 55124 Farmington, MN 55024 Phone: 612- 414 -8342 Amount of Contract: $20,625.00 Total Amount $20,625.00 Value Less Contract of Work 0 Less Net Account Amount Certified Percent Previous Amount Number March 26, 2015 To Date Retained Payments Due Streets Division 1665- 6249 - 2015 -124 $11,250.00 $4,837.50 $4,595.62 $241.88 Utilfies Division 5330 -6269 -2015 -124 $9,375.00 $4,475.00 $3,431.88 $1,043.12 Subtotal $20,625.00 $9,312.50 $0.00 $1,285.00 Total §20.625.00 $9,312.50 $1,285.00 Date: Public Works Superi e nt - Streets Date: Public orks Di( ctor CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: lI ,I v r , FOR PERIOD: PROJECT: C:�� ►�v;��� —o2 -la FROM: 12015- TO: 2015 CONTRACTOR: r REQUEST FOR PAYMENT NO. ADDRESS: i-asi" Q SUMMARY: 1. Original Contract Amount $ ` 2- 5 ' ID 2. Change Order - ADDITION $ 3. Change Order - DEDUCTION $ 4. Revised Contract Amount $ ,��,�zs.42 D 5. Total Completed and Stored to Date $ 9 J1 •sc� 6. Less Retainage 0 % $ 7. Total Earned Less Retainage $ 93/Z —5 'F 8. Less Amount Paid Previously $ 802 9. AMOUNT DUE THIS CURRENT REQUEST $ l ,2 8s' The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor. ' r ; �` ° F6L r °" 1^c. Recommended for Payment i By; ATTACH ITEMIZED INVOICE Title: Date: f/� es ` 1 20530 Blaine Ave. Farmington, MN 55024 DATE 6/5/2015 651 -460 -6555 • Fax: 651 - 460 -8347 33157 TO City of Apple Valley Attn: Accounts Payable 7100 147th St W Apple Valley, MN 55124 TERMS PROJECT Due on receipt QTY DESCRIPTION RATE AMOUNT 2015 Sod Replacnent Services City Project # 2015 -124 Misc. Plow Damage Replacement Attn. Michael Glewwe 14294 Embry Path 409 Walnut 690 Hand work, Removal & Sod install 1.25 862.50 {RR 1 t i i d I Sales Tax (7.' 25 6) $O.UU i - -- - --]-.--.TOTA $862.50 :�0 ITEM: 4.M. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Horizon Chemical Company, Inc., d /b /a Horizon Commercial Pool Supply, for Project 2015 -140, AVFAC Pool Shell Repair Staff Contact: Department/ Division: Barry Bernstein, Director Parks and Recreation Department ACTION REQUESTED: Motion accepting Project 2015 -140, AVFAC Pool Shell Repair with Horizon Chemical Company, Inc., d/b /a Horizon Commercial Pool Supply, as complete and authorizing final payment in the amount of $49,100.00. SUMMARY: Horizon Chemical Company, Inc., d/b /a Horizon Commercial Pool Supply, has completed the specified repair work on the pool surface at Apple Valley Family Aquatic Center. They've also submitted applicable final paperwork for payment. Staff finds the results of the project acceptable and recommends final payment on Project 2015 -140, AVFAC Pool Shell Repair. BACKGROUND: The Aquatic Center's diving well area of the pool shell surface had become rough with flaking and chipping. Horizon Chemical Company, Inc., d/b /a Horizon Commercial Pool Supply, was contracted to revitalize the interior surface. The vendor has completed the work and submitted an application for payment along with the associated paperwork. Staff finds the work acceptable and recommends final payment to Horizon Commercial Pool Supply. BUDGET IMPACT: $49,100.00 :�0 ITEM: 4.N. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with S & S Tree Specialists, for Project 2015 -146, 2015 Ash Tree Injections Staff Contact: Department/ Division: Jessica Schaum, Natural Resources Coordinator Natural Resources Division ACTION REQUESTED: Approve acceptance and final payment on agreement with S & S Tree Specialists, for Project 2015 -146, 2015 Ash Tree Injections in the amount of $2,700.00. SUMMARY: S & S Tree and Horticultural Specialists has requested final payment for ash tree injections to 30 trees along Garden View Drive and in the Lebanon Cemetery. The contractor has completed all work per the agreement. The injections have been inspected and found to be acceptable for final payment. BACKGROUND: On May 28, 2015, City Council approved an agreement with S & S Tree and Horticultural Specialists, Inc., for 2015 Ash Tree Injections for Emerald Ash Borer totaling $2,700.00. BUDGET IMPACT: Funds for this project are included in the 2015 operating budget for the Public Works Streets Division. ATTACHMENTS: Final Pay Documents PAYMENT VOUCHER #1 2015 Ash Tree Injections City Project 2015 -146 For Period Ending: 12/11/2015 OWNER: CONTRACTOR: City of Apple Valley S & S Tree and Horticultural Specialists 7100 147th Street West 405 Hardman Avenue Apple Valley, MN 55124 South St. Paul, Minnesota 55075 Phone: Amount of Contract: $2,700.00 Total Amount $2,700.00 Contract Value Amount of Work Less Less Net Account Per Agreement Certified Retained Previous Amount Number May 28, 2015 To Date 5% Payments Due Natural Resources 1600- 6249- 2015146G $2,700.00 $2,700.00 $0.00 $2,700.00 Subtotal $2,700.00 $2,700.00 $2,700.00 Total $2,700.00 $2,700.00 $2,700.00 Date: _ L2 P6 &c Works - Natural Resources Coordin, Date: -� Public orks Director CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: q i's — t S FOR PERIOD: 44� ?0 of a PROJECT: h' -i re FROM: '�'' I `tS TO. I "i S - - - I T - CONTRACTOR: �gd r r G_ REQUEST FOR PAYMENT NO. ADDRESS: .SU SUMMARY: 1. Original Contract Amount $ - 7 0 0D 2. Change Order - ADDITION $ 3. Change Order - DEDUCTION $ 4. Revised Contract Amount $ 5. Total Completed and Stored to Date $ 6. Less Retainage $ 7. Total Earned Less Retainage $ 8. Less Amount Paid Previously $ 9. AMOUNT DUE THIS CURRENT REQUEST $ f fi t , 0 r,) The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor: r z. By: c Recommended for Payment By: �z - ATTACH ITEMIZED INVOICE Title.- ihf o�CaGS vrc +i Date: Vq , I TREE AND I ILTuRAL 405 Hardman Ave. S. Am Paid: $ Amount due: $2,700.00 SPECIALISTS, INC. South St. Paul, MN 550175 check visa we A.- Disc Due date: October 02, 2015 GfdN Invoice date: September 02, 2015 EW.ton Date Invoice number: 909331165 WurS"t:ee Twsye 11a. Account number: 3178505 CITY OF APPLE VALLEY ATTN: JESSICA SCHAUM 7100 147TH ST W APPLE VALLEY, MN 55124 -7519 S &S Tree and Horticultural Specialists, Inc PO Box 709 Kent, OH 44240 -0709 0003 , 785058090933 ],1653090220153000000027000039 Please detach and return the above remittance advice with your payment S &STree TREE AND HORTICI3I.TI7RAL Invaice and SPECIALISTS, INC. Horticultural Specialists, Inc. Customer Account number Invoice number Invoice date Payment due date CITY OF 1,PPLE VALLEY 3178505 909331165 September 02, 2015 October 02. 2015 Current services Date of service Cost of service Sales tax (if applies) Service total N O O CITY OF APPLE VALLEY 7100 147TH ST W, APPLE VALLEY, MN Emerald Ash Borer Treatment 08/31/2015 2,700.00 2.700.00 (Contract #44690220) 2015 Injection ColitraCt 5'dbh S4.50 Approximately 600 inches (see Wrap and adjust accordingly, speak with Jessica Schatun with the City before finalizing bill.) Total amount due 2,700.00 Refer a friend and earn $1001* Just Ask Usl Your Local Office Know someone who needs tree and landscape care? Have questions about our services? 406 HARDPAN L, M 5 SOUTH ST PAUL., MN 55075 Visit wvwv.davey.comfrefer and you could earn $100 Visit us online at www.sstree.com (651)451 -8907 in future services. Ask your arborist for details. or call your local arborist *$100 service credit, restrictions apply. GAIL NOZAL at (651) 451 -8907. Visit www.davey.com /refer for terms and conditions. We'll be happy to help you. EQ22 1 of 1 0*0 ITEM: 4.0. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Change of Trustee for Health Reimbursement Arrangement Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: 1. Adopt resolution appointing MG Trust Company, LLC, as trustee of HRA accounts within the REBA IV trust, effective January 1, 2016. 2. Authorize Mayor to sign letter of direction and acceptance of the successor trusteeship from the successor trustee, effective on the date of the transfer of the trust. SUMMARY: The City has chosen to move from Genesis Benefits to Select Account as administrator of employee benefit spending accounts effective January 1, 2016, including Health Reimbursement Arrangement (HRA) accounts. The HRA accounts are funded through a Voluntary Employees Beneficiary Association (VEBA) trust. The change in administrator requires a change in trustee and move of assets to a new trust, the "REBA N' trust. The resolution and signed letter of acceptance will complete the trust transfer and allow Select Account to begin administration of HRA accounts effective January 1, 2016. BACKGROUND: Genesis Employee Benefits currently acts as the administrator for the City's HRA and Flexible Spending Arrangement (FSA) plans. The HRA account funds are held in the "REBA III" collective trust, which comprises a number of Minnesota cities and school districts. CBiz is the agent of record for the REBA III trust. Due to service and process problems with Genesis experienced by some REBA trust members, the group asked CBiz to look into alternative administrators. Earlier this year, CBiz completed an RFP process and received responses from two firms: Genesis and Select Account. Members of the REBA III trust were given the opportunity to use either Genesis or Select Account. Staff reviewed the proposals, met with representatives from both firms, and elected to use Select Account in 2016 for administration of HRA, FSA, and HSA plans. The move will result in decreased administration fees to the City and accountholders. BUDGET IMPACT: N/A ATTACHMENTS: Resolution Exhibit CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION APPOINTING MG TRUST COMPANY, LLC AS TRUSTEE OF HRA ACCOUNTS WITHIN REBA IV TRUST WHEREAS, the City of Apple Valley previously adopted the City of Apple Valley Health Reimbursement Arrangement Plan ( "the Plan ") effective January 1, 2006; and WHEREAS, the Plan is funded through employer contributions to the REBA III Trust; and WHEREAS, U.S. Bank National Association ( "U.S. Bank ") serves as directed trustee of the REBA III Trust pursuant to the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust III Trust Agreement Dated July 1, 2006 (the "Trust Agreement "); and WHEREAS, City of Apple Valley is an "Adopting Employer" within the meaning of Section 2.1 of the Trust Agreement; and WHEREAS, City of Apple Valley deems it necessary and in the best interests of the Plan to transfer the assets of the Plan to the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust IV ( "REBA IV Trust "); and NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Apple Valley, Dakota County, Minnesota hereby: • Pursuant to Section 6.3 of the Trust Agreement, terminates its participation in the REBA III Trust effective December 31, 2015 (the " Effective Date "), and represents and warrants that it has provided written notice of such termination of participation to the Sponsor, Plan Supervisor, and each other Adopting Employer of the REBA III Trust at least 30 days prior to the Effective Date. • Represents and warrants that the employee welfare benefit plan identified in the Adopting Employer's Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Basic Plan Adoption Agreement continues, and after the Effective Date such employee welfare benefit plan will be funded by way of the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust IV (' REBA IV Trust , '). • Represents and warrants that the REBA IV Trust is a voluntary employees' beneficiary association (within the meaning of Section 501(c)(9) of the Internal Revenue Code of 1986, as amended) and is qualified to accept the Directed Transfer. • Directs U.S. Bank to transfer all of the REBA III Trust assets attributable to the Adopting Employer to MG Trust as trustee of the REBA IV Trust (such transfer, the "Directed Transfer "). • Acknowledges that pursuant to Section 6.3 of the Trust Agreement, the Adopting Employer indemnifies and holds U.S. Bank harmless to the extent that the Directed Transfer adversely affects the REBA III Trust or the REBA IV Trust. BE IT FURTHER RESOLVED, that the City Council hereby authorizes the Mayor to sign the letter of direction, which is attached hereto; and BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Plan Manager to take such actions as it deems necessary and appropriate to effectuate the foregoing resolutions; and BE IT FURTHER RESOLVED that any proper members of the City Council or designated staff are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of the Plan at any time. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 000 0000 •0.0• *00 Telephone (952) 953 -2500 City of Apple 7100 147`' Street West Fax (952) 953 -2515 ppValley Apple Valley, MN 55124 -9016 www.cityofapplevalley.org December 10, 2015 U.S. Bank National Association c/o Nic Maylone 800 Nicollet Mall I BC-MN-HI IT Minneapolis, MN 55402 RE: Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust Ill ( " REBA III Trust ") Dear Mr. Maylone: U.S. Bank National Association ( " U.S. Bank ") serves as directed trustee of the REBA III Trust pursuant to the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust III Trust Agreement Dated July 1, 2006 (the " Trust Agreement "). City of Apple Valley ( " Adopting Employ ") is an "Adopting Employer" within the meaning of Section 2.1 of the Trust Agreement. The Adopting Employer hereby: • Pursuant to Section 6.3 of the Trust Agreement, terminates its participation in the REBA III Trust effective December 31, 2015 (the " Effective Date "), and represents and warrants that it has provided written notice of such termination of participation to the Sponsor, Plan Supervisor, and each other Adopting Employer of the REBA III Trust at least 30 days prior to the Effective Date. • Represents and warrants that the employee welfare benefit plan identified in the Adopting Employer's Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Basic Plan Adoption Agreement continues, and after the Effective Date such employee welfare benefit plan will be funded by way of the Retirement Enhancement and Benefit Alternatives Voluntary Employees' Beneficiary Association Trust IV ( " REBA IV Trust "). • Represents and warrants that the REBA IV Trust is a voluntary employees' beneficiary association (within the meaning of Section 501(c)(9) of the Internal Revenue Code of 1986, as amended) and is qualified to accept the Directed Transfer. • Directs U.S. Bank to transfer all of the REBA III Trust assets attributable to the Adopting Employer to MG Trust Company, LLC as trustee of the REBA IV Trust (such transfer, the " Directed Transfer "). • Acknowledges that pursuant to Section 6.3 of the Trust Agreement, the Adopting Employer indemnifies and holds U.S. Bank harmless to the extent that the Directed Transfer adversely affects the REBA III Trust or the REBA IV Trust. Sincerely, CITY OF APPLE VALLEY By: Mary Hartmann- Roland, Mayor The undersigned hereby: • Represents and warrants that it is the "Plan Administrator" within the meaning of Section 2.8 of the Trust Agreement; and • Agrees to the Directed Transfer, per Section 6.3 of the Trust Agreement. Sincerely, Nik Lightfoot By: Its: REBA President Home of the Minnesota Zoological Garden :�0 ITEM: 4.P. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Personnel Report Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: Approve the personnel report. SUMMARY: The employment actions attached to this memo are recommended for City Council Approval. BACKGROUND: The City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. BUDGET IMPACT: Budgeted positions. ATTACHMENTS: Personnel Report PERSONNEL REPORT City of Apple Valley December 10, 2015 Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Last Base Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Full -Time, Brandon Anderson Promotion City Engineer Regular 1510 $ 99,002.00 Annual 18 12/11/2015 Recreation Facility Riley Broughten Rehire Attendant Seasonal 1800 $ 9.10 Hourly A 12/18/2015 Accept Community Service Part -Time, Wittney Dorn Resignation Officer Regular 1200 12/14/2015 Recreation Facility Katie Eaton Rehire Attendant Seasonal 1800 $ 9.10 Hourly A 12/18/2015 Recreation Facility Jason Kirschman Rehire Attendant Seasonal 1800 $ 9.10 Hourly A 12/18/2015 Recreation Facility Erika Krieger Hire Attendant Seasonal 1800 $ 9.00 Hourly A 12/18/2015 Recreation Program Part -Time, Jenna Leech Rehire Supervisor Variable 1800 $ 15.05 Hourly F 12/1/2015 Recreation Facility Morgan Meyer Rehire Attendant Seasonal 1800 $ 9.10 Hourly A 12/18/2015 Part -Time, Anna Payne Hire Skating Instructor Variable 5205 $ 12.00 Hourly H 11/19/2015 Recreation Facility Jacob Rada Hire Attendant Seasonal 1800 $ 9.00 Hourly A 12/18/2015 Recreation Facility Gary Reichow Rehire Attendant Seasonal 1800 $ 9.10 Hourly A 12/18/2015 Recreation Facility Teal Sather Hire Attendant Seasonal 1800 $ 9.00 Hourly A 12/18/2015 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 :�0 ITEM: 4.Q. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Consent Agenda Description: Approve Claims and Bills Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: Approve claims and bills. SUMMARY: Attached for City Council review and approval are check registers for recent claims and bills. BACKGROUND: N/A BUDGET IMPACT: Check registers dated November 18, 2015, and November 24, 2015 in the amounts of $728,092.04, and $435,567.99, respectively. ATTACHMENTS: Claims and Bills Claims and Bills R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11118/201515,12:22 Council Check Register by GL Page- 1 Council Check Register by Invoice & Summary 9128/2015 - 1112312015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 10903 11120/2015 145130 1 CLEAN CONSCIENCE 1,350.00 ST MARY'S CLEANING OCT 280010 10A 2092.6240 CLEANING SERVICE/GARBAGE 14200 CEDAR AVE -OLD CITY HALL 1,350.00 10904 11120!2015 100101 ACE HARDWARE 6.36- DISCOUNT 280265 666111 5215.6333 GENERAL -CASH DISCOUNTS ARENA 1 EQUIPMENT MAINTENANCE 63.64 IA1 SQUEEGEE, RATCHET, MISC 280265 666111 5210.6211 SMALL TOOLS & EQUIPMENT ARENA 1 BUILDING MAINTENANCE 1.60- DISCOUNT 280263 666121 1630.6333 GENERAL -CASH DISCOUNTS STREET EQUIPMENT MAINTENANCE 15.96 PARTS TO REPAIR BRINE TANK 280263 666121 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE .35- DISCOUNT 280261 666281 1340.6333 GENERAL -CASH DISCOUNTS FIRE BLDG & GROUNDS MNTC 3.49 BLDG MAINT SUPPLIES 280261 666281 1340.6266 REPAIRS - BUILDING FIRE BLDG & GROUNDS MNTC .40- DISCOUNT 280262 666631 1225.6333 GENERAL -CASH DISCOUNTS POLICE TRAINING 3.99 GORILLA GLUE 280262 656631 1225.6210 OFFICE SUPPLIES POLICE TRAINING .59- DISCOUNT 280264 667221 1630.6333 GENERAL -CASH DISCOUNTS STREET EQUIPMENT MAINTENANCE 5.85 EQUIPMENT REPAIRS 280264 667221 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 83,63 10905 1112012015 100071 BOYER TRUCKS 208.80 PLOW TRUCK MUDFLAPS 280095 85310SAV 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 208.80 10906 11120/2015 100100 CNHARCHITECTS 945.00 DESIGN CONSULTATION "866" PROJ 280112 10246 1100.6249 OTHER CONTRACTUAL SERVICES DEV MANAGEMENT 945.00 10907 11120/2015 100102 COLLEGE CITY BEVERAGE 221.25 BEERIALC. BEV 280068 320140 5120.6419 GOLF -BEER GOLF KITCHEN 221,25 10908 11120!2015 119052 CUSTOM HOSE TECH INC 161,36 STREETS HYD FITTINGS 280093 81343 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 161.36 10909 11/20/2015 122849 DAKOTA COMMUNICATIONS CENTER 76,280.00 POL DCC FEE - DEC 279991 AV201512 1200.6249 OTHER CONTRACTUAL SERVICES POLICE MANAGEMENT 76,280.00 10910 11/20/2015 101365 ECM PUBLISHERS INC 111.16 LEGALAD - LIQUOR RENEWAL 2016 280075 271357 1015.6239 PRINTING CITY CLERKIELECTIONS 31.76 LEGAL AD- ORDINANCE 998 280076 271358 1015.6239 PRINTING CITY CLERKIELECTIONS 31.76 LEGAL AD - ORDINANCE 999 280077 271359 1015.6239 PRINTING CITY CLERKIELECTIONS R55CKR2 LOGIS101 Check # Date Amount Supplier 1 Expl anation PO # 10910 11/20/2015 101365 ECM PUBLISHERS INC 71.46 LEGAL AD -ORDINANCE 1000 246.14 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 9/2812015 -- 11/2312015 Doc No Inv No A ccount No 280078 271360 1015.6239 10911 11120/2015 100685 EMERGENCY APPARATUS MAINTENANCE 225.00 4980 ANNUAL PUMP TESTING 280161 81437 363.92 4989 PUMP TESTAND MAINTENANCE 280163 81439 259.00 4987 REPAIRS AND MAINTENANCE 280162 83621 847.92 10912 11/20/2015 100491 GREATER TWIN CITIES UNITED WAY 81.50 CHARITABLE GIVING 260183 1117151159155 _ - 81.50 10913 11120/2015 137874 HEDBERG, RON 115.00 FIN MILEAGE JUNE -OCT 80.50 MGFOAADV FINANCE - HEDBERG 195.50 10914 1112012015 136639 IMPACT PROVEN SOLUTIONS 775.38 UB PRINT /MAIL BILLS OCT 1,614.51 UB POSTAGE OCT BILLS 2,589,89 10915 11/2012016 103314 INNOVATIVE OFFICE SOLUTIONS 43.90 OFFICE SUPPLIES 9.86 FILE BIN ENGINEERING 465.89 BOARDS, KEYBOARD TRAY 74.10 TONER WTP PRINTER 4.50 BINDER FOR PAM 176.67 CHAIRMATS 107.82 OFFICE SUPPLIES 121.37 OFFICE SUPPLIES 29.32 OFFICE SUPPLIES 11.90 FIN CDIDVD CASES 28.95 HR TONER FOR FAX MACHINE 163.36 PUBLIC WORKS OFFICE SUPPLIES 10.49- OFFICE SUPPLIES 4.50- RETURN BINDER FOR PAM 1,222.65 280106 20151022 280158 20151116 280127 107661 280127 107661 280151 ING969452 280107 IND969913 280107 ING969913 280107 IND969913 279994 IN0969914 279994 IN0969914 280067 IN0970998 279998 IN0973373 280081 IN0976498 280082 IN0976507 260082 IN0976507 280131 IN0979767 279997 SCNO37633 279995 SCNO37873 1350.6265 1350.6265 1350.6265 9000,2120 1035.6277 1035.6276 5303.6249 5303.6238 1900.6210 1510.6210 1510.6210 5325.6229 1015.6210 103 5.6210 5110.6210 1200.6210 1900,6210 1035.6210 1020.6210 1500.6210 1200.6210 1015.6210 Subledger Account Description Continued... PRINTING 1111 B/201515:12:22 Page- 2 REPAIRS- EQUIPMENT REPAIRS - EQUIPMENT REPAIRS- EQUIPMENT Business Unit CITY CLERKIELECTIONS FIRE VEHICLE MAINTENANCE FIRE VEHICLE MAINTENANCE FIRE VEHICLE MAINTENANCE ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET MILEAGEIAUTOALLOWANCE FINANCE SCHOOLSICONFERENCESIEXP OTHERFINANCE OTHER CONTRACTUAL SERVICES UTILITY BILLING POSTAGEIUPSIFEDEX UTILITY BILLING OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES GENERALSUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES AV COMMUNITY CENTER PW ENGINEERING & TECHNICAL PW ENGINEERING & TECHNICAL WATER TREATMENT FCLTY MNTCIRPR CITY CLERKIELECTIONS FINANCE GOLF CLUBHOUSE BUILDING POLICE MANAGEMENT AV COMMUNITY CENTER FINANCE HUMAN RESOURCES PW MANAGEMENT POLICE MANAGEMENT CITY CLERKIELECTIONS R55CKR2 LOGIS101 CITY OF APPLE VALLEY 111181201515.12:22 Council Check Register by GL Page- 3 Council Check Register by Invoice & Summary 9/2812015 — 1112312015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 10916 1112012015 131791 IRRIGATION BY DESIGN INC Csniinued... 1,827.85 MONTHY ROUTINE CHECKS COBB EAS 280009 150760 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 1,827.85 10917 1112012015 118099 JEFFERSON FIRE & SAFETY INC 4,266.88 FIRE HOSE 279999 220752 1330.6211 SMALL TOOLS & EQUIPMENT FIRE OPERATIONS 899.50 HELMET LIGHTS 280004 220832 1330.6281 UNIFORMICLOTHING ALLOWANCE FIRE OPERATIONS 5,166.38 10918 1112012015 100302 MCNAMARA CONTRACTING INC 1,286,49 BLACKTOP USED IN OCT. 2015 280154 3945 1610:6229 GENERAL SUPPLIES STREETIBOULEVARD REPAIR & MNTC 1,286.49 10919 1112012015 138249 MINNESOTA ENVIRONMENTAL FUND 55.50 CHARITABLE GIVING 280177 11171511591517 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING SAL SHEET 55.50 10920 11120/2015 100348 MTI DISTRIBUTING CO 2,424.08 IRRIGATION BLOWOUT 280123 104301300 5150.6249 OTHER CONTRACTUAL SERVICES GOLF COURSE MAINTENANCE 1 80.04 GOLF FENDER, MISC PTS 280085 104327000 5155.6215 EQUIPMENT -PARTS GOLF EQUIPMENT MAINTENANCE 2,604.12 10921 11/20/2015 118834 OPEN YOUR HEART 1 37.50 CHARITABLE GIVING 280173 11171511591513 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING SAL SHEET 137.50 10922 11/20/2015 114590 OPG.3 INC (FORMERLY CRABTREE COMPANIES) 11,154.00 SOFTWARE MAINT- 1118116 - 1/17117 280108 1008 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 11,154.00 10923 11!2012015 100395 R & R SPECIALTIES OF WISCONSIN INC 3 4.50 ZAMBONI BLADE SHARPENING 280235 5B4241N 5270.6266 REPAIRS- EQUIPMENT ARENA 2 EQUIPMENT MAINT -HAYES 34.50 10924 11120/2015 145515 SCHUFT, STEVE 22.42 MILEAGE- SEPTIOCT SCHUFT 280071 20151030 5025.6277 MILEAGEIAUTO ALLOWANCE LIQUOR #1 OPERATIONS 22.42 10925 1112012015 100097 ULTIMATE SAFETY CONCEPTS INC 1,980.00 MASKS (8) 280000 163485 1330.6211 SMALL TOOLS & EQUIPMENT FIRE OPERATIONS 1.980.00 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 111181201515:12:22 Council Check Register by GL Page - 4 Council Check Register by Invoice & Summary 9/28/2015 — 11/23/2015 Check # Date Amount S upplier t Explanation PO # Doc No Inv No Account No Subledge Account Descripti Business Unit 10925 1112012015 100097 ULTIMATE SAFETY CONCEPTS INC Continued... 265837 1111312015 100932 BUDGET SANDBLASTING & PAINTING 8,504.00 STEEL FENCE PAINT -EST #2 FINAL 280091 102215 1625.6249 2015127G OTHER CONTRACTUAL SERVICES STREET RING ROUTE MAINT 8,504.00 265838 1111312D15 100126 DAKOTA COUNTY 1,140.00 QUARRY PT PLAT REVIEW 280090 2D151110 4502.6235 2015159G CONSULTANT SERVICES IMPROVEMENTS - ASSESSED 1,140.00 265839 1111312015 145797 JWS CONSTRUCTION 1 CONCRETE REMOVAL -PMT#4 FINAL 280092 1503A 1610,6249 20151260 OTHER CONTRACTUAL SERVICES STREET/BOULEVARD REPAIR & MNTC 1,428.50 265840 1111812015 101588 1ST LINE LEWEES VENTURES LLC 732.70 AVSA CONCESSION PRODUCT 280013 118370 5205,6540 TAXABLE MISC FOR RESALE ARENA 1 MANAGEMENT 135.05 HAYES CONCESSION PRODUCT 280237 118424 5260.6540 TAXABLE MISC FOR RESALE ARENA 2 MANAGEMENT - HAYES 11.08- IA1 SALES TAX ADJUST 280236 118425 5205.6540 TAXABLE MISC FOR RESALE ARENA 1 MANAGEMENT 11.08 IA1 SALES TAX ADJUST 280236 118425 5200.2330 DUE TO OTHER GOVERNMENT ARENA FUND BALANCE SHEET 307.23 AVSA CONCESSION PRODUCT 280236 118425 5205.6540 TAXABLE MISC FOR RESALE ARENA 1 MANAGEMENT 1,174.98 265841 1111812015 148644 ACE -CO VACUUM 46.24- CH SALES TAX ADJUST 280114 13425 1060.6211 SMALL TOOLS & EQUIPMENT MUNICIPAL BLDG & GROUNDS MNTC 46.24 CH SALES TAX ADJUST 280114 13425 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 695.24 VACUUM - PD 280114 13425 1060.6211 SMALL TOOLS & EQUIPMENT MUNICIPAL BLDG & GROUNDS MNTC 695.24 265842 11/18/2015 144459 ADVANCED IMAGING SOLUTIONS (LEASE) 457.89 COPIER LEASE 280110 290877644 1700.6310 RENTAL EXPENSE PARK & RECREATION MANAGEMENT 565.08 COPIER LEASE 280110 290877844 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 657.16 COPIER LEASE 280110 290877644 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 1,680.13 265843 11/18/2015 100009 AFSCME COUNCIL #5 31.35 FAIR SHARE DUES AFSCME 280169 1117151159151 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,069.08 UNION DUES AFSCME 280169 1117151159151 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,100.43 265844 11/1812015 114540 ALEX AIR APPARATUS INC 1,985.00 COMPRESSOR TESTING 280002 28506 1330.6265 REPAIRS- EQUIPMENT FIRE OPERATIC' "' R55CKR2 LOGIS101 101029 ASSOCIATION OF TRAINING OFFICERS OF MN 100747 ARAMARK UNIFORM SERVICES INC CITY OF APPLE VALLEY 280143 87265333 250,00 Council Check Register by GL UNIFORM SERVICE 280102 1718343966 Council Check Register by Invoice R Summary 280143 22.28 UNIFORM SERVICE 9128/2015 — 11123/2015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No 265844 11118!2015 280102 114540 ALEX AIR APPARATUS INC 1600.6281 1,985.00 UNIFORM SERVICE 280102 265845 11118/2015 5305.6281 100023 ANDERSEN INC, EARL F 123,11 280156 794.75 R3EPLACEMENT SIGNS FOR JCRPE A 280008 1096071N 1715.6229 265848 1111812016 2,4 24.30 STREET SIGNS 280251 1096271N 1680.6229 3,219.05 4,90 265846 11/1812015 127073 APPLE VALLEY SENIORS 626.00 OCTOBER CREDIT CARD REIMB 280247 20151102 1001,4359 626.00 265847 11/1812015 101029 ASSOCIATION OF TRAINING OFFICERS OF MN 100747 ARAMARK UNIFORM SERVICES INC ATOM WNTR CONF- KEELER 280143 87265333 250,00 20.65 UNIFORM SERVICE 280102 1718343966 1710.6281 280143 22.28 UNIFORM SERVICE 280102 1718343966 1530.6281 250.00 — 40.09 UNIFORM SERVICE 280102 1718343966 1600.6281 40.09 UNIFORM SERVICE 280102 1718343966 5305.6281 1,670.28 123,11 280156 20151116 1,670,28 265848 1111812016 100609 ASPEN EQUIPMENT CO 4,90 PLOW FOR #228 280119 10155068 2007.6740 4,90B.00 265849 11/18/2015 118892 ASPEN MILLS 415.45 DRESS UNIFORM NAME TAGS 280001 172484 1300.6281 217.70 RUSSELL UNIFORM 280038 172569 1300.6281 633.15 265850 11/18/2015 101029 ASSOCIATION OF TRAINING OFFICERS OF MN 250.00 ATOM WNTR CONF- KEELER 280143 87265333 250,00 ATOM WNTR CON F-WOLF 280143 87265333 250.00 ATOM WNTR CONF -BOOTH 280143 87265333 250.00 ATOM WNTR CONF - MCKNIGHT 280143 87265333 250.00 — ATOM WNTR CONE -TIET2 280143 87265333 1.250.00 265851 1111812015 116409 BERGMAN, JOHN 1,670.28 NLC- NASHVILLE TN- BERGMAN 280156 20151116 1,670,28 111181201515:12:22 Page- 5 GENERAL SUPPLIES GENERAL SUPPLIES Business Unit PARK ATHLETIC FIELD MAINTENANC TRAFFIC SIGNS /SIGNALSIMARKERS REC SENIOR REVENUE - REIMB GENERAL FUND REVENUE UNIFORMICLOTHING ALLOWANCE UNIFORM /CLOTHING ALLOWANCE UNIFORM /CLOTHING ALLOWANCE UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT FLEET 8 BUILDINGS -CMF STREET MANAGEMENT WATER MGMTIREPORTIDATA ENTRY CAPITAL OUTLAY- MACHIEQIOTHER LGAIEQUIP CERTIFICATES UNIFORMICLOTHINGALLOWANCE FIRE MANAGEMENT UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 1225.6275 SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING 1225.8275 SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING 1225.6275 SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING 1005.6276 SCHOOLSICONFERENCESIEXP OTHERMAYORICITY COUNCIL Subledger Account Description Continued... 265852 11/18/2015 144003 BERNSTEIN, BARRY R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/18/201515:12:22 Council Check Register by GL Page- 6 Council Check Register by Invoice & Summary 9128/2015 - 1112312015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 265852 11/18/2015 144003 BERNSTEIN, BARRY T Continued... 85.10 MRPACONF- MANKATO- BERNSTEIN 280152 20151110 1705.6276 SCHOOLSICONFERENCESIEXP OTHERPARK & RECREATION MGMT TRAING 150.00 MRPACONF- MANKATO- BERNSTEIN 280152 20151110 1705.6276 SUBSISTENCE ALLOWANCE PARK & RECREATION MGMT TRAING 235.10 265853 11118/2015 109954 BERRY COFFEE COMPANY 143.75 CH BEVERAGES FOR MTGS, ETC 279996 T28612 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 392.45 CMF COFFEE 280098 T28704 1540.6229 GENERAL SUPPLIES CMF BUILDINGS & GROUNDS MNTC 536.20 265864 11/1812016 123153 BESSE, DARRIN 150.00 BOOTS -D BESSE 280026 20151109 5305.6281 UNIFORMICLOTHINGALLOWANCE WATER MGMTIREPORTlDATAENTRY 150.00 265855 11118/2015 100064 BITUMINOUS ROADWAYS, INC. 88 8.00 REIMBURSEMENT CURB DRIVEWAY 280252 25141 1600.6249 OTHER CONTRACTUAL SERVICES STREET MANAGEMENT 888.00 266856 11/1812015 148298 BRANDL ANDERSON HOMES 29.55 UB REFUND 6073 158TH ST W 280149 20151112A 5301,4997 WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 29.55 265857 11118!2015 100080 BRYAN ROCK PRODUCTS 556.18 INFIELD AGGREAGATE 279993 11849 1715.6229 GENERAL SUPPLIES PARK ATHLETIC FIELD MAINTENANC 556.18 265858 1111812015 121014 BUCKEYE CLEANING CENTER 282.95 HAYES CLEANING SUPPLIES 280100 925806 5265.6229 GENERAL SUPPLIES ARENA 2 BLDG MAINTENANCE - 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OOCT15 22.23 POL CABLE TV -NOV 280129 835230604012757 1200.6237 TELEPHONEIPAGERS POLICE MANAGEMENT 1NOV15 43.71 265861 11/18/2015 126676 COAST TO COAST SOLUTIONS 541.70 FIRE PREVENTION SUPPLIES 280003 IVC0070346 1320.6229 GENERAL SUPPLIES FIRE PREVENTION 541.70 265862 11/18/2015 143882 CULLIGAN 44.67 WATER FOR MAINTINENCE 280069 157985254620OCT 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 15 39.75 WATER SOFTENER SALT -HAYES 280088 157985475324OCT 5265.6229 GENERAL SUPPLIES ARENA 2 BLDG MAINTENANCE -HAYES 15 84.42 265863 11/18/2016 112859 CULVER'$ OF APPLE VALLEY INC 774.23 FROZEN TREATS FPW 279984 610 1320.6275 SCHOOLSICONFERENCESIEXP LOCAL FIRE PREVENTION 774.23 265864 11/1812015 143561 CURBSIDE LANDSCAPE & IRRIGATION 180.00 WINTERIZED IRRIGATION @ CEM. 280241 101057 5645.6249 OTHER CONTRACTUAL SERVICES CEMETERY 180.00 266865 1111812015 100126 DAKOTA COUNTY TECHNICAL COLLEGE 1,600,00 DEFENSIVE DRIVING SNOWPLOWS 280230 130891 1665.6275 SCHOOLSICONFERENCESIEXP LOCAL STREET SNOW & ICE MATERIALS 1,600.00 265866 11/18/2015 129764 DAKOTA COUNTY TREASURER- AUDITOR 116.65 PW RADIOS -SEPT 260246 18117 1500.6249 OTHER CONTRACTUAL SERVICES PW MANAGEMENT 1,469.79 FIRE RADIOS -SEPT 280246 1B117 1300.6249 OTHER CONTRACTUAL SERVICES FIRE MANAGEMENT 2,169.69 POL RADIOS -SEPT 280246 18117 1200.6280 DUES & SUBSCRIPTIONS POLICE MANAGEMENT 3,756.13 266867 11118/2015 140503 DARTS 4,358.87 DARTS CDBG CHORE FROG JULY -SEP 280007 20151016 1100.6249 OTHER CONTRACTUAL SERVICES DEV MANAGEMENT 4,358.87 265868 11118/2015 100777 DEX MEDIA EAST LLC 24.00 GOLF WEST METRO AD -NOV 280087 110115110NOV15 5105.6239 PRINTING GOLF MANAGEMENT 676.56 CITY OF APPLE VALLEY 11/181201515:12:22 R55CKR2 LOGIS101 Council Check Register by GL Page- 8 Council Check Register by Invoice & Summary 912812015 - 11/23/2015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 266668 11118!2015 100777 DEX MEDIA EAST LLC Continued... 24.00 265869 1111812015 100941 DIAMOND VOGEL PAINT 224.90 REPAIR PAINT STRIPER 280153 802163663 1680.6265 REPAIRS- EQUIPMENT TRAFFIC SIGN SISIGNALSIMARKERS 224.90 265870 1111812015 135793 EMBROIDERY CENTRAL 902.50 STAFF UNIFORMS 280012 18079 5205.6281 UNIFORM/CLOTHING ALLOWANCE ARENA 1 MANAGEMENT 902.50 265871 11118/2015 144557 EXECUTIVE OUTDOOR SERVICES LLC 1,670.00 ST. MARY'S LANDSCAPING 280120 677 2092.6249 OTHER CONTRACTUAL SERVICES 14200 CEDAR AVE -OLD CITY HALL 1,670.00 265872 1111812015 114602 FIRE MARSHALS ASSOC OF MN 200.00 FIRE CODE FOR HAZ MAT- KINGSLEY 280245 20151113 1310.6275 SCHOOLSICONFERENCESIEXP LOCAL FIRE TRAINING 200.00 266873 11118/2015 136283 FIRE SAFETY LISA 8,251. ARE2 THERMAL IMAGER 280005 80752 1330.6211 SMALL TOOLS & EQUIPMENT FIRE OPERATIONS 8,251.00 265874 1111812015 109951 FIRST STATE TIRE RECYCLING 87.60 52 TIRES -20 RIMS DISPOSAL 280165 98209 1100.6240 CLEANING SERVICE/GARBAGE REMOVDEV MANAGEMENT 152.10 117 TIRES - DISPOSAL 280165 98209 1530.6240 CLEANING SERVICEIGARBAGE REMOVFLEET & BUILDINGS -CMF 239.70 265875 11118(2015 100420 FISCHER MINING, LLC 7.87- GOLF DISCOUNT 280145 105041 5150,6333 GENERAL -CASH DISCOUNTS GOLF COURSE MAINTENANCE 31.72 GOLF USE TAX 280145 105041 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 469.20 FILL SAND 280145 105041 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 31.72- 280145 105041 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 1.01- STR DISCOUNT 280155 105057 1610.6333 GENERAL -CASH DISCOUNTS STREET/BOULEVARD REPAIR & MNTC 105.63 R.G. BASE -3 280155 105057 1610.6229 GENERALSUPPLIES STREET/BOULEVARD REPAIR & MNTC 1.26- GOLF DISCOUNT 280166 105208 5150.6333 GENERAL -CASH DISCOUNTS GOLF COURSE MAINTENANCE 7.60 GOLF USE TAX 280166 105208 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 111.87 TOPDRESSING SAND 280166 195208 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 7 Fn- 280166 105208 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 676.56 R55CKR2 LOGIS101 THS 280066 1013378719 CITY OF APPLE VALLEY CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 150.67 RUGS & BATHROOM CLEANING SUPPL 280066 1013378719 5110.6240 Council Check Register by GL 34.56 BANQUET SHIRTS AND CHEF COATS 280065 1013378720 5120.6240 Council Check Register by Invoice & Summary BATS. UNIFORMS 280070 1013390157 5120,6240 CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 12.16 9/28/2015 - 11/23/2015 280017 Check # Date Amount Supplier 1 Explanation PDX Doc No Inv No Account No Subledge Account Description 265876 11111=015 4.80 100184 FRIEDGES LANDSCAPING INC 280051 1182386261 Continued... CLEANING SERVICE/GARBAGE REMOVLIQUOR #2 OPERATIONS .33- 210.00 SOD INFIELD EDGES 280117 110175 1715,6229 GENERAL SUPPLIES 41.12 CMF RUG SERVICE 15.00- PALLET DEPOSIT RETURN 280118 110208 1715.6229 GENERAL SUPPLIES 195.00 265877 11118/2015 1111812015 100769 FRONTIER COMMUNICATIONS OF MN 100793 GLEWWE DOORS INC 1.307.61 MUNICIPAL CTR PHONES 280164 952953250005291 1030.6237 TELEPHONE/PAGERS 280254 177554 5320.6266 REPAIRS - BUILDING 27NOV15 4,644.00 1,307.61 265882 1111812015 265878 11/18/2015 14206 100282 G & K SERVICES NAPKINS & TABLECLO 11/181201515:12:22 Page - 9 Business Unit PARK ATHLETIC FIELD MAINTENANC PARK ATHLETIC FIELD MAINTENANC INFORMATION TECHNOLOGY POLICE MANAGEMENT WATER TREATMENT FCLTY MNTCIRPR INSURANCE CLAIMS WATER WELL/BOOSTER STN MNTIRPR 280148 201511129 5301.4997 WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 37.99 265883 1111812015 100217 GRAINGER 178.65 - WRONG HANDLES (CREDIT) 279056 9870168995 1540.6215 EQUIPMENT -PARTS CMF BUILDINGS & GROUNDS MNTC THS 280066 1013378719 5120.6240 CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 150.67 RUGS & BATHROOM CLEANING SUPPL 280066 1013378719 5110.6240 CLEANING SERVICElGARBAGE REMOVGOLF CLUBHOUSE BUILDING 34.56 BANQUET SHIRTS AND CHEF COATS 280065 1013378720 5120.6240 CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 34.56 BATS. UNIFORMS 280070 1013390157 5120,6240 CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 12.16 MATSIRUGS 280017 1182384466 1900.6240 CLEANING SERVICElGARBAGE REMOVAV COMMUNITY CENTER .33 LIQ2 USE TAX 280051 1182386261 5065.6240 CLEANING SERVICElGARBAGE REMOVLIQUOR #2 OPERATIONS 4.80 RUGS SVC -NOV 280051 1182386261 5065.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR #2 OPERATIONS .33- 280051 1182386261 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 41.12 CMF RUG SERVICE 280229 1182395897 1540.6240 CLEANING SERVICE/GARBAGE REMOVCMF BUILDINGS & GROUNDS MNTC POLICE MANAGEMENT WATER TREATMENT FCLTY MNTCIRPR INSURANCE CLAIMS WATER WELL/BOOSTER STN MNTIRPR 280148 201511129 5301.4997 WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 37.99 265883 1111812015 100217 GRAINGER 178.65 - WRONG HANDLES (CREDIT) 279056 9870168995 1540.6215 EQUIPMENT -PARTS CMF BUILDINGS & GROUNDS MNTC 419.93 266879 11!1812015 129789 GENERAL SECURITY SERVICES CORP 502.00 MUNI BLDG ACCESS CONTROL CHANG 279988 338981 1200.6265 REPAIRS- EQUIPMENT 176.00 WTP CARD READER RPR 280074 339239 5325.6266 REPAIRS - BUILDING 678.00 265880 11/1812015 142832 GENESIS EMPLOYEE BENEFITS INC 646.00 RMSA, HRA, FSA MONTHLY MTC FEE 279986 IN647953 7205.6235 CONSULTANT SERVICES 646.00 265881 1111812015 100793 GLEWWE DOORS INC 4,644.00 WELL 9 DOOR REPLACEMENT 280254 177554 5320.6266 REPAIRS - BUILDING 4,644.00 265882 1111812015 3799 148666 GORTON, WILLIAM UB REFUND 161 CHAPARRAL DR POLICE MANAGEMENT WATER TREATMENT FCLTY MNTCIRPR INSURANCE CLAIMS WATER WELL/BOOSTER STN MNTIRPR 280148 201511129 5301.4997 WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 37.99 265883 1111812015 100217 GRAINGER 178.65 - WRONG HANDLES (CREDIT) 279056 9870168995 1540.6215 EQUIPMENT -PARTS CMF BUILDINGS & GROUNDS MNTC R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice 8 Summary 9128/2015 — 11123/2015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No Subledger Account Description 265883 11/1812015 100217 GRAINGER Continued... 70.56 EYEWASH PRESERVATIVE 280083 9883777782 1060.6229 GENERAL SUPPLIES 252.00 CMF DOOR HANDLES 280097 9887811512 1540.6215 EQUIPMENT -PARTS 143.91 145.60 265884 11/18/2015 100218 GRAYSAR ELECTRIC CO tNC 11/18/2015 101106 HEWLETT- PACKARD COMPANY 3.62- SL SALES TAX ADJUST 280242 981959574 5805.6215 3.62 SL SALES TAX ADJUST 280242 981959574 5800.2330 51, 14 BULBS FOR STREET MAP SIGNS 280242 981959574 5805.6215 51.14 101051 HOLES, VALERIE A 265886 11118/2015 100222 HACH COMPANY 10.00 MCPACONF- DULUTH -HOLES 280244 129.54 WTP REAGENTS 280239 9649051 5325.6229 129.54 265889 1111812015 265886 11118/2015 101431 HEALTH FUND, THE 145.00 CHARITABLE GIVING 280171 11171511591511 9000.2120 1111812011515:12:22 Page - 10 Business Unit MUNICIPAL BLDG & GROUNDS MNTC GMF BUILDINGS & GROUNDS MNTC EQUIPMENT -PARTS STREET LIGHT UTILITY FUND DUE TO OTHER GOVERNMENT STREET LIGHT UTIL FUND SAL SHT EQUIPMENT -PARTS STREET LIGHT UTILITY FUND GENERAL SUPPLIES WATER TREATMENT FCLTY MNTCIRPR ACCRUED BENEFIT LIABILITY PAYROLL CLEARING SAL SHEET CAPITAL OUTLAY - OFFICE EQUIP INFORMATION TECHNOLOGY 1030.6725 SCHOOLS /CONFERENCESIEXP OTHERPOLICE TRAINING 1225,6276 UNIFORMICLOTHING ALLOWANCE STREET MANAGEMENT if:3H�)4S'dT,: 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 5305.6235 2014152W CONSULTANT SERVICES WATER MGMTIREPORT /DATA ENTRY 1600.6249 OTHER CONTRACTUAL SERVICES STREET MANAGEMENT 145.60 265887 11/18/2015 101106 HEWLETT- PACKARD COMPANY 112.59 COMPUTER HARDWARE 280045 56556142 112.59 265888 11/1812015 101051 HOLES, VALERIE A 10.00 MCPACONF- DULUTH -HOLES 280244 20151116 10.00 265889 1111812015 122778 HURLEY, MARK S 30.01 BOOTS -M HURLEY 280016 20151105 30,01 265890 1111812015 148522 HUSKELHUS, GRANT 4 8.5 2 US REFUND 8435 144TH ST W 280147 201511120 48,52 265891 11118/2015 147519 HYDROCORP 889.00 CROSS CONNECT INSP OCT PAY #9 280256 372151N 689.00 265892 1111812015 146409 INTERNATIONAL MULCH COMPANY 3,122.16 MULCH FOR CEDAR AVE 280233 INV746239 1111812011515:12:22 Page - 10 Business Unit MUNICIPAL BLDG & GROUNDS MNTC GMF BUILDINGS & GROUNDS MNTC EQUIPMENT -PARTS STREET LIGHT UTILITY FUND DUE TO OTHER GOVERNMENT STREET LIGHT UTIL FUND SAL SHT EQUIPMENT -PARTS STREET LIGHT UTILITY FUND GENERAL SUPPLIES WATER TREATMENT FCLTY MNTCIRPR ACCRUED BENEFIT LIABILITY PAYROLL CLEARING SAL SHEET CAPITAL OUTLAY - OFFICE EQUIP INFORMATION TECHNOLOGY 1030.6725 SCHOOLS /CONFERENCESIEXP OTHERPOLICE TRAINING 1225,6276 UNIFORMICLOTHING ALLOWANCE STREET MANAGEMENT if:3H�)4S'dT,: 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 5305.6235 2014152W CONSULTANT SERVICES WATER MGMTIREPORT /DATA ENTRY 1600.6249 OTHER CONTRACTUAL SERVICES STREET MANAGEMENT R55CKR2 LOGIS101 42.22 CITY OF APPLE VALLEY 265896 Council Check Register by GL 144985 KONICA MINOLTA BUSINESS SOLUTIONS Council Check Register by Invoice & Summary 3.06 INSP COPIER MAINT- OVERAGES 280036 236629910 9/28/2015 — 11123I2015 REPAIRS - EQUIPMENT Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledge Account Description 265892 11/18/2016 REPAIRS - EQUIPMENT 146409 INTERNATIONAL MULCH COMPANY Continued... 3,122.16 266897 266893 11/18/2016 132646 KWIK KOPY BUSINESS CENTER 101796 INTERSTATE BATTERY SYSTEM OF MINNEAPOLIS 101.94 STATION SECURITY BATTERIES 280139 1911701001606 1340.6215 EQUIPMENT -PARTS 279989 18628 101.94 PRINTING 265894 11/1812015 280115 144552 KENDELL DOORS & HARDWARE INC 1035.6239 PRINTING 330.00 WELL HOUSE LOCK CORES 280101 SIO25142 5320.6215 EQUIPMENT -PARTS 1200.6239 PRINTING 330.00 158.50 ECONOMIC DEV BANNER STAND 265895 11/18/2016 4 2 119621 KLOKONOS, SHANE P .11 Page - 11 Business Unit FIRE BLDG & GROUNDS MNTC WATER WELUBOOSTER STN MNTIRPR 2.2 CAC INVEST TEGH- KLOKONOS 280157 20151116 1225.6275 SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING INSPECTIONS MANAGEMENT INSPECTIONS MANAGEMENT POLICE MANAGEMENT FINANCE POLICE MANAGEMENT DEV MANAGEMENT INSURANCE CLAIMS 139.00 PRINTER TONER 280048 2098626 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 139.00 265900 1111812016 118337 MAHCO 60.00 MAHCQ SPRING TRAINING PIERSON 266417 20150325 1013.6275 SCHOOLSICONFERENCESIEXP LOCAL CODE ENFORCEMENT 80.00 MAHCO SPRING TRAINING - ABBOTT 266417 20150325 1013.6275 SCHOOLS /CONFERENCESIEXP LOCAL CODE ENFORCEMENT 160,00 265901 1111812016 100299 MASTER ELECTRIC CO 42.22 265896 11!1812015 144985 KONICA MINOLTA BUSINESS SOLUTIONS 3.06 INSP COPIER MAINT- OVERAGES 280036 236629910 1400.6265 REPAIRS - EQUIPMENT 47.36 INSP COPIER MAINT -NOV 280037 236787220 1400.6265 REPAIRS - EQUIPMENT 50,42 266897 11/18/2015 132646 KWIK KOPY BUSINESS CENTER 155.57 TRESPASS NOTICE FORMS 279989 18628 1200.6239 PRINTING 657.71 2016 TRUTH IN TAXATION INSERTS 280115 18629 1035.6239 PRINTING 86.00 BUSINESS CARDS 280099 18631 1200.6239 PRINTING 158.50 ECONOMIC DEV BANNER STAND 260049 18643 1100.6239 PRINTING 1,057.78 265898 11/18/2015 101616 LMC INSURANCE TRUST 100,833.75 WORK COMP INS 4TH QTR 280015 30963 7205.6142 WORKERS COMPENSATION 100,833.75 266899 11/1812015 101200 LOFFLER COMPANIES INC INSPECTIONS MANAGEMENT INSPECTIONS MANAGEMENT POLICE MANAGEMENT FINANCE POLICE MANAGEMENT DEV MANAGEMENT INSURANCE CLAIMS 139.00 PRINTER TONER 280048 2098626 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 139.00 265900 1111812016 118337 MAHCO 60.00 MAHCQ SPRING TRAINING PIERSON 266417 20150325 1013.6275 SCHOOLSICONFERENCESIEXP LOCAL CODE ENFORCEMENT 80.00 MAHCO SPRING TRAINING - ABBOTT 266417 20150325 1013.6275 SCHOOLS /CONFERENCESIEXP LOCAL CODE ENFORCEMENT 160,00 265901 1111812016 100299 MASTER ELECTRIC CO CITY OF APPLE VALLEY 11/18/201515:12:22 R55CKR2 LOGIS101 Council Check Register by GL Page- 12 Council Check Register by Invoice & Summary 9/28/2015 - 11/23/2015 Cheek # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 265901 11!181x015 100299 MASTER ELECTRIC CO Continued... 9,996.00 QUARRY PT SOCCER FIELD LIGHTIN 280050 SD12625 2017.6735 2015154P CAPITAL OUTLAY OTHER IMPROVEME PARK DEDICATION 217.59 REPLACE POOL DECK GFI 280150 SD12677 1930.6265 REPAIRS- EQUIPMENT REDWOOD POOL 475.00 FARQUAR SL REPAIR 280257 SD12678 5506.6265 REPAIRS - EQUIPMENT STORM LIFT STN MNTCIRPR 285.00 LIFT 3 EMERGENCY REPAIR 280238 SD12679 5380.6265 REPAIRS - EQUIPMENT SEWER LIFT STN REPAIR & MNTC 10,973, 59 266902 11/1812015 122618 MATTHEWS INTERNATIONAL 1,221.92 COLUMBARIAVASES (10) 280258 94221291 5605.6325 COLUMBARIUM CEMETERY 1,221.92 265903 11118/2015 148646 MIDI TRUCK 5,133.00 #340 WING PLOWASSEMBLY 280253 53845 2007.6730 CAPITAL OUTLAY - 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CRIGER 280134 27171 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 DMT REFRESHER 280132 27183 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING 75.00 DMT REFRESHER CLASS -MATOS 280135 27238 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 DMT REFRESHER - KLOKONOS 280133 33821 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 375.00 R55CKR2 LOGIS101 CITY OF APPLE'VALLEY 11118PH1515:12:22 Council Check Register by GL Page - 13 Council Check Register by Invoice & Summary 9/28/2015 — 11/2312015 Check # Date Amount Supplier! Explanation PO # Doc No Inv N Account No Subled Account Description Business Unit 265907 1111812015 143898 MN BUREAU OF CRIMINAL APPREHENSION Continued... 265908 11/1812015 100334 MN DEPTOF HEALTH 805.00 AVFAC 2016 FOOD LICENSE 280248 FBL133779972015 1940.6280 DUES & SUBSCRIPTIONS AQUATIC SWIM CENTER 745.00 REDWOOD POOL FOOD LICENSE 280249 FBL14029972015 1930.6280 DUES & SUBSCRIPTIONS REDWOOD POOL 305.00 REC FOOD LICENSE -TEEN CENTER 280160 FBL143409972015 1840.6280 DUES & SUBSCRIPTIONS REC TEEN PROGRAMS 305.00 REC FOOD LICENSE -JCRP 280159 FBL73819972015 1850.6260 DUES & SUBSCRIPTIONS REC SOFTBALL 2.160.00 265909 1111812015 100337 MN DEPT OF LABOR & INDUSTRY 10,00 FIRES BOILER CERT 2015 280039 A8R01280651 1340.6399 OTHER CHARGES FIRE BLDG & GROUNDS MNTC 40.00 AVCC BOILER CERT 2015 260019 ABRO1282201 1940,6399 OTHER CHARGES AQUATIC SWIM CENTER 10.00 REDWOOD BOILER CERT 2015 280035 ABRO1282211 1730.6399 OTHER CHARGES PARK BUILDING MAINTENANCE 10.00 FIRE2 BOILER CERT 2015 280040 ABRD1298161 1340.6399 OTHER CHARGES FIRE BLDG & GROUNDS MNTC 100.00 ANNUAL STATE ELEVATOR PERMIT 280105 ALR00561021 1060.6399 OTHER CHARGES MUNICIPAL BLDG & GROUNDS MNTC 170.00 265910 11/1812015 121822 MN DEPT OF PUBLIC SAFETY 20.00 BUYERS CARD 280052 20151109A 5065.6280 DUES & SUBSCRIPTIONS LIQUOR #2 OPERATIONS 20.00 ALCOHOL BUYERS CARD 280125 20151112 5105.6280 DUES & SUBSCRIPTIONS GOLF MANAGEMENT 40.00 265911 1111812015 100575 MN STATE FIRE CHIEFS ASSOCIATION 1,22 ANNUAL SUBSCRIPTIONS (61) 279985 20151021 1300,6280 DUES & SUBSCRIPTIONS FIRE MANAGEMENT 1,220.00 266912 11/18/2015 130697 NELSON, ZACHARY L 74.97 JEANS -Z NELSON 280025 20151109 5365.6281 UNIFORMICLOTHINGALLOWANCE SEWER MGMTIREPORTSIDATA ENTRY 74.97 265913 11/18/2015 148058 NORTHSTAR MUDJACKING & MORE, LLC 2, CONCRETE RAISING -PMT #2 279990 20151252 1610.6249 2015125G OTHER CONTRACTUAL SERVICES STREETIBOULEVARD REPAIR & MNTC 2,287.60 265914 11118/2015 137344 NOW MICRO INC 3,500.00 SERVER MIGRATION 280109 478388 1030,6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 3,500,00 265915 11/18/2015 132974 OCHS, RON 28.75 MILEAGE- OCT -OCHS 280144 20151018 1850.6277 MILEAGEIAUTOALLOWANCE REC SOFTBALL 28.75 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 1111B1201515 :12:22 Council Check Register by GL Council Check Register by Invoice & Summary 912812015 - 11723!2015 Check # Date 255932 11!1812015 Amount Supplier! Explanation PO # Doc No Inv Nc 1610.6240 137382 SPECIALIZED ENVIRONMENTAL TECHNOLOGIES 32.00 SWEEPING LEAVES - DISPOSAL 280192 40071126 40.00 SWEEPING LEAVES - DISPOSAL 280193 40071153 40.00 SWEEPING LEAVES - DISPOSAL 280194 40071160 32.00 SWEEPING LEAVES - DISPOSAL 280195 40071167 32.00 SWEEPING LEAVES - DISPOSAL 280196 40071346 32.00 SWEEPING LEAVES - DISPOSAL 280197 40071385 40.00 SWEEPING LEAVES - DISPOSAL 280198 40071398 32.00 SWEEPING LEAVES - DISPOSAL 280199 40071401 32.00 SWEEPING LEAVES - DISPOSAL 280200 40071408 40.00 SWEEPING LEAVES - DISPOSAL 280205 40071498 32.00 SWEEPING LEAVES - DISPOSAL 280201 40071503 16.00 SWEEPING LEAVES - DISPOSAL 280202 40071505 40.00 SWEEPING LEAVES - DISPOSAL 280206 40071549 16.00 SWEEPING LEAVES - DISPOSAL 280203 40071563 32.00 SWEEPINGLEAVES - DISPOSAL 280204 40071564 32.00 SWEEPING LEAVES - DISPOSAL 280207 40071577 32.00 SWEEPING LEAVES - DISPOSAL 280208 40071797 32.00 SWEEPING LEAVES - DISPOSAL 280209 40071804 32.00 SWEEPING LEAVES - DISPOSAL 280210 40071808 32.00 SWEEPING LEAVES - DISPOSAL 280211 4DO71838 32.00 SWEEPING LEAVES - DISPOSAL 280212 40071846 40.00 SWEEPING LEAVES - DISPOSAL 280213 40071893 32.00 SWEEPING LEAVES- DISPOSAL 280214 4DO71895 32.00 SWEEPING LEAVES - DISPOSAL 280215 40071913 32.00 SWEEPING LEAVES - DISPOSAL 280216 40071943 32.00 SWEEPING LEAVES - DISPOSAL 280217 40071957 32.00 SWEEPING LEAVES - DISPOSAL 280218 40072191 40.00 SWEEPING LEAVES - DISPOSAL 280219 40072204 32.00 SWEEPING LEAVES - DISPOSAL 280220 40072231 40.00 SWEEPING LEAVES - DISPOSAL 280221 40072265 32.00 SWEEPING LEAVES - DISPOSAL 280222 40072323 32.00 STREET SWEEPINGS - LEAVES 280223 40072344 24.00 SWEEPING LEAVES - DISPOSAL 280224 40072394 24.00 SWEEPING LEAVES - DISPOSAL 280225 40072414 1.176.00 Page - 16 Account No Subledge Account Description Business Unit Continued... 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICE /GARBAGE REMOVSTREETIBOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREETIBOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREETIBOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610,6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREETIBOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICE /GARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 1610.6240 CLEANING SERVICEIGARBAGE REMOVSTREET /BOULEVARD REPAIR & MNTC 265933 11118/2015 100422 ST PAUL STAMP WORKS 21.80 NAMEPLATE -MATT SAAM 280130 346390 1500.6229 GENERAL SUPPLIES PW MANAGEMENT 21.80 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 111181201515:12.22 Council Check Register by GL Page - 17 Council Check Register by Invoice & Summary 912BY2015 - 11/23/2015 Check # Date Amount Supplier i Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 265934 1111812016 140021 ST PAUL, CITY OF Continued... 315.92 4 TONS WINTER ASPHALT MIX 280228 IN00012675 1610.6229 GENERAL SUPPLIES STREETIBOULEVARD REPAIR & MNTC 315.92 266935 1111812015 147984 SWAGIT PRODUCTIONS, LLC 695.00 VIDEO STREAMING OCT 15 280121 6373 4802.6235 CONSULTANT SERVICES CABLE CAPITAL EQUIPMENT -PEG 695.00 266936 11/18/2015 101753 SYSCO MINNESOTA, INC 1.43- GOLF SALES TAX ADJUST 280122 511040668 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 1.43 GOLF SALES TAX ADJUST 280122 511040668 5100,2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 191_85 FLOOR CLEANER 280122 511040668 5110,6240 CLEANING SERVICEIGARBAGE REMOVGOLF CLUBHOUSE BUILDING 1,539.96 KITCHEN FOOD 280122 511040688 5120.6420 GOLF -FOOD GOLF KITCHEN 1,731.81 265937 11/18/2015 147698 TALLEN AND BAERTSCHI 935.11 SPECIAL PROSECUTION OCT 15 280006 20151030 1055.6231 LEGAL SERVICES LEGAL PROSECUTING ATTORNEY 935.11 265938 11118!2015 101342 THOMSON REUTERS -WEST 135.00 WEST INFO CHARGES -OCT 280232 832860799 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT 135.00 265939 1111812015 137686 TOWMASTER 270.06 305 REPAIR ON SPOT 280094 374608 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 270.06 265940 1111812015 100478 TRANS ALARM INC 432.00 FIRE ALARM- 1111115 - 10131116 280142 RMR037573 1940.6249 OTHER CONTRACTUAL SERVICES AQUATIC SWIM CENTER 84.00 FIRE SYS. MONITORING 1111 -1131 280104 RMR038001 5325.6249 OTHER CONTRACTUAL SERVICES WATER TREATMENT FCLTY MNTCIRPR 301.50 REPAIR HAYES ALARM 280089 SV173378 5265.6249 OTHER CONTRACTUAL SERVICES ARENA 2 BLDG MAINTENANCE -HAYES 817.50 265941 1111812016 101587 TWIN CITY WATER CLINIC INC 425.00 BACT SAMPLES 280126 7175 5305.6249 OTHER CONTRACTUAL SERVICES WATER MGMTIREPORTIDATA ENTRY 425.00 265942 1111812015 5081 138334 UNITED STATES TREASURY FEDER LT A AX LEVY 280178 11171511591518 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 50.81 CITY OF APPLE VALLEY 11/18/201515:12:22 R55CKR2 LOGIS101 Council Check Register by GL Page - 18 Council Check Register by Invoice & Summary 9/2812015 - 11/23/2015 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 265943 11118!2016 148667 UTC AEROSPACE SYSTEMS Continued... 1,500.00 GOLF- REFUND FOR PRE - PAYMENT 280243 20151112 5105.6399 OTHER CHARGES GOLF MANAGEMENT 1,500.00 265944 11118/2015 100631 VERIZON WIRELESS 1,656.83 CELL PHONE BILL 280042 9754892648 1200.6237 TELEPHONEPAGERS POLICE MANAGEMENT 40.01 IT WIRELESS DATA NOV 280260 9755062863 1030.6237 TELEPHONEIPAGERS INFORMATION TECHNOLOGY 40.01 PK WIRELESS DATA NOV 280260 9755062863 1710.6237 TELEPHONEIPAGERS PARK MAINTENANCE MANAGEMENT 40.01 STR WIRELESS DATA NOV 280260 9755062863 1600.6237 TELEPHONE /PAGERS STREET MANAGEMENT 64.30 PW MOBILE PHONE NOV 280260 9755062863 1500.6237 TELEPHONE /PAGERS PW MANAGEMENT 78.83 SHOP MOBILE BILL NOV 280260 9755062863 1530.6237 TELEPHONE /PAGERS FLEET & BUILDINGS -CMF 90.06 INSP WIRELESS DATA NOV 280260 9755062863 1400.6237 TELEPHONE /PAGERS INSPECTIONS MANAGEMENT 98.51 ADM MOBILE BILL NOV 280260 9755062863 1010.6237 TELEPHONEIPAGERS ADMINISTRATION 100.96 CODE MOBILE BILL NOV 280260 9755062863 1013.6237 TELEPHONE /PAGERS CODE ENFORCEMENT 107.18 STR MOBILE BILL NOV 280260 9755062863 1600,6237 TELEPHONE /PAGERS STREET MANAGEMENT 107.20 NR MOBILE BILL NOV 280260 9755062863 1520.6237 TELEPHONE /PAGERS NATURAL RESOURCES 160.25 REC MOBILE BILL NOV 280260 9755062863 1700.6237 TELEPHONEIPAGERS PARK & RECREATION MANAGEMENT 192.23 INSP MOBILE BILL NOV 280260 9755062863 1400.6237 TELEPHONE /PAGERS INSPECTIONS MANAGEMENT 199.92 PK MOBILE BILL NOV 280260 9755062663 1710.6237 TELEPHONE /PAGERS PARK MAINTENANCE MANAGEMENT 216.43 ENG MOBILE BILL NOV 280260 9755062863 1510.6237 TELEPHONE /PAGERS PW ENGINEERING & TECHNICAL 259.59 IT MOBILE BILL NOV 2BO260 9755062863 1030.6237 TELEPHONEIPAGERS INFORMATION TECHNOLOGY 510.14 FIRE WIRELESS DATA NOV 2BO260 9755062863 1300.6237 TELEPHONEIPAGERS FIRE MANAGEMENT 1,120.32 POL WIRELESS DATA NOV 280260 9755062863 1205.6237 TELEPHONEIPAGERS POLICE RECORDS UNIT 50.48 CABLE MOBILE BILL NOV 280260 9755062863 2012.6237 TELEPHONE /PAGERS CABLE TV JOINT POWERS 40.01 GOLF WIRELESS DATA NOV 280260 9755062863 5105.6237 TELEPHONEIPAGERS GOLF MANAGEMENT 226.46 GOLF MOBILE BILL NOV 280260 9755062863 5105.6237 TELEPHONEIPAGERS GOLF MANAGEMENT 100,96 IA1 MOBILE BILL NOV 280260 9755062863 5205.6237 TELEPHONE /PAGERS ARENA 1 MANAGEMENT 25.24 UTIL MOBILE ON -CALL BILL NOV 280260 9755062863 5305.6237 TELEPHONEIPAGERS WATER MGMT /REPORT /DATA ENTRY 25.24 UTIL MOBILE ON -CALL BILL NOV 280260 9755062863 5365.6237 TELEPHONEIPAGERS SEWER MGMTIREPORTS /DATA ENTRY 120.03 UTIL WIRELESS DATA NOV 280260 9755062863 5305.6237 TELEPHONE /PAGERS WATER MGMTIREPORT /DATA ENTRY 218.80 UTIL MOBILE BILL NOV 280260 9755062B63 5305.6237 TELEPHONE /PAGERS WATER MGMT /REPORT/DATA ENTRY 5,890.00 265945 11118/2015 101012 WD LARSON COMPANIES LTD INC 48.36 FILTERS 280103 B253140226 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 57.12 FILTERS 280103 B253140226 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONSIPATROL 15.60 FILTERS 280103 B253140226 5390.6215 EQUIPMENT -PARTS SWR EQUIPIVEHICLE MISC MNTCIRP 121.08 265946 11118/2015 100363 XCEL ENERGY 157,14 STREET LIGHTS ELECTRIC 280014 477953825 5805.6545 NON -TAXABLE MISC FOR RESALE STREET LIGH' ITY FUND R55CKR2 LOGIS101 Check # Date Amount Supplier 1 Explanation PO # 265946 11/18/2015 100363 XCEL ENERGY 63.47 SL ELECTRIC -147TH & JCR 220.61 265947 11118/2015 100528 ZIEGLER INC 405.11 #303 CUTTING EDGE 405.11 20150945 912812015 54.75 7.97 115.92 7.97- 47.97 25.62- 25.62 385.56 7.35 106.88 7.35- 120679 U S BANK P CARD GOLF - KITCHEN SUPPLIES GOLF USE TAX GOLF - LIGHTS FOR CLUBHOUSE PHONE RECORDING DEVICE POL SALES TAX ADJUST POL SALES TAX ADJUST HARD DRIVES FOR INVESTIGATORS GOLF USE TAX GOLF - POS PRINTER PAPER CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 912812015 - 11/23/2015 Doc No Inv No Account No 280259 479132878 5805.6545 5120.6422 5110.6229 5110.6229 5100.2330 1215.6211 1215.6211 1000.2330 1215.6211 5115.6229 5115.6229 5100.2330 280250 PCO01713429 1630.6215 280063 105116169992266 56 280064 105528359086890 42 280064 105528359086890 42 280064 105528359086890 42 279655 107200588577186 02 279646 108089345606322 18 279646 108089345606322 18 279646 108089345606322 18 280057 114216553428490 17 280057 114216553428490 17 280057 114216553428490 17 111181201515:12:22 Page - 19 S Account Description Business Unit Continued... NON - TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND EQUIPMENT -PARTS GOLF- KITCHEN SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES DUE TO OTHER GOVERNMENT SMALL TOOLS & EQUIPMENT SMALL TOOLS & EQUIPMENT DUE TO OTHER GOVERNMENT SMALL TOOLS & EQUIPMENT GENERAL SUPPLIES GENERAL SUPPLIES DUE TO OTHER GOVERNMENT STREET EQUIPMENT MAINTENANCE 1030,6249 Supplier 140339 AMAZON.COM (PCARD) INFORMATION TECHNOLOGY 5105.6239 29.95 SOFTWARE SUBSCRIPTION 279624 1416109 POLICE MANAGEMENT Supplier 139978 WUFOO.COM (PCARD) DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 25.00 GOLF - MARKETING 280022 1443340818126 SCHOOLSICONFERENCESIEXP OTHERWATER TRAINING /SCHOOLIMEETINGS Supplier 148199 CONSTANT CONTACT (PCARD) .32- POL SALES TAX ADJUST 279648 167263752 .32 POL SALES TAX ADJUST 279648 167263752 134.66 FOOD FOR MEETING 279648 167263752 Supplier 137112 JIMMY JOHNS (PCARD) 245.00- MN AW1NA CONF CANCELLED BLOMMEL 279130 200000678A 111181201515:12:22 Page - 19 S Account Description Business Unit Continued... NON - TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND EQUIPMENT -PARTS GOLF- KITCHEN SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES DUE TO OTHER GOVERNMENT SMALL TOOLS & EQUIPMENT SMALL TOOLS & EQUIPMENT DUE TO OTHER GOVERNMENT SMALL TOOLS & EQUIPMENT GENERAL SUPPLIES GENERAL SUPPLIES DUE TO OTHER GOVERNMENT STREET EQUIPMENT MAINTENANCE 1030,6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 5105.6239 PRINTING GOLF MANAGEMENT 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 5315.6276 SCHOOLSICONFERENCESIEXP OTHERWATER TRAINING /SCHOOLIMEETINGS GOLF KITCHEN GOLF CLUBHOUSE BUILDING GOLF CLUBHOUSE BUILDING GOLF FUND BALANCE SHEET POLICE DETECTIVE UNIT POLICE DETECTIVE UNIT GENERAL FUND BALANCE SHEET POLICE DETECTIVE UNIT GOLF PRO SHOP GOLF PRO SHOP GOLF FUND BALANCE SHEET R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/151201515:12:22 Council Check Register by GL Page- 20 Council Check Register by Invoice & Summary 9/28/2015 -- 11/23/2015 Check # Date Amount Supplier 1 Expla PO # Doc No Inv No 20150945 9/28/2015 120679 U S BANK P CARD Supplier 111309 AMERICAN WATERWORKS ASSN (PCARD) 14.97 GOLF - MONTHLY SUBSCRIPTION 280060 20150816 Supplier 147167 RESTAURANT OWNERS.COM (PCARD) 1.68- SWIM SALES TAX ADJUST 279625 2015090091156 1.68 SWIM SALES TAX ADJUST 279625 2015090091156 25.29 SLIDE TUBE POWDER 279625 2015090091156 Supplier 100463 TARGET STORES (PCARD) 250.00 TSI PORTACOUNTACAD- MATTINGLY 279623 20150902A Supplier 148407 TSI (PCARD) 27.04 FOOD FIRE RUN #1500999 279660 201509052144 12.15 FOOD FOR FIRE RUN #1500999 279661 201509052145 Supplier 100301 MCDONALDS APPLE VALLEY (PCARD) 119.19 HEMPHILL CC FRAUD 279641 20150907F Supplier 148551 LYFT (PCARD) .37- GOLF SALES TAX ADJUST 280056 201509081142 .37 GOLF SALES TAX ADJUST 280056 201509081142 160.11 GOLF - OFFICE SUPPLIES 280056 201509081142 Supplier 132732 STAPLES (PCARD) .10- FIRE SALES TAX ADJUST 279659 201509081353 .10 FIRE SALES TAX ADJUST 279659 201509081353 40.79 FF REHAB SUPPLIES 279659 201509081353 Supplier 148071 CUB FOODS (PCARD) 22.92 HEMPHILL CC FRAUD 279638 20150908C Supplier 148551 LYFT (PCARD) 306.00 SOD FOR HAYES TRAIL 279626 201509090815 Supplier 148458 JIRIK SOD FARM (PCARD) 36.90 LUNCH FOR RANGE INSTRUCTORS 279651 201509090937 Supplier 120941 CARBON E'S PIZZA BAR & GRILL (PCARD) 18.45- POL SALES TAX ADJUST 279650 201509091242 18,45 POL SALES TAX ADJUST 279650 201509091242 277.37 RANGE AIR COMPRESSOR 279650 201509091242 Supplier 143525 HOME DEPOT STORE 42833 (PCARD) 1.42- CABLE SALES TAX ADJUST 280020 201509091712 1.42 CABLE SALES TAX ADJUST 260020 201509091712 21.41 POWERED COMPUTER SPEAKERS 280020 201509091712 Supplier 113057 BEST BUY (PCARD) .17- REC SALES TAX ADJUST 279634 201509092104 .17 REC SALES TAXADJUST 279634 201509092104 11.22 AUTHORS CLASS SUPPLIES 279634 201509092104 Supplier Account No 5120.6280 194 0.6229 1000.2330 1940.6229 1310.6275 1330.6229 1330.6229 1845.6229 5105.6210 5100.2330 5105.6210 1330.6229 1000.2330 1330.6229 1845.6229 1720.6229 1200.6275 1255.6399 1000.2330 1255.6399 2012.6215 2010.23 30 2012.6215 1875.6229 1000.2330 1875.6229 Suble Acco Description Continued... DUES & SUBSCRIPTIONS GENERAL SUPPLIES DUE TO OTHER GOVERNMENT GENERALSUPPLIES Business Unit GOLF KITCHEN AQUATIC SWIM CENTER GENERAL FUND BALANCE SHEET AQUATIC SWIM CENTER SCHOOLSICONFERENCESlFXP LOCAL FIRE TRAINING GENERALSUPPLIES GENERALSUPPLIES FIRE OPERATIONS FIRE OPERATIONS GENERALSUPPLIES OFFICE SUPPLIES DUE TO OTHER GOVERNMENT OFFICE SUPPLIES GENERAL SUPPLIES DUE TO OTHER GOVERNMENT GENERALSUPPLIES GENERALSUPPLIES REC SELF SUPPORT FROG GENERAL GOLF MANAGEMENT GOLF FUND BALANCE SHEET GOLF MANAGEMENT FIRE OPERATIONS GENERAL FUND BALANCE SHEET FIRE OPERATIONS REC SELF SUPPORT PROG GENERAL GENERAL SUPPLIES PARK GROUNDS MAINTENANCE SCHOOLS /CONFERENCESIEXP LOCAL POLICE MANAGEMENT OTHER CHARGES DUE TO OTHER GOVERNMENT OTHER CHARGES POLICE GUN RANGE GENERAL FUND BALANCE SHEET POLICE GUN RANGE EQUIPMENT -PARTS DUE TO OTHER GOVERNMENT EQUIPMENT -PARTS GENERALSUPPLIES DUE TO OTHER GOVERNMENT GENERALSUPPLIES CABLE TV JOINT POWERS CABLE TV RESERVE BALANCE SHEET CABLE TV JOINT POWERS REC PRESCHOOL PROGRAMS GENERAL FUND BALANCE SHEET REC PRESCHOOL PROGRAMS R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/18/201515:12:22 Council Check Register by GL Council Check Register by Invoice & Summary 9/28/2015 - 11/23/2015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No 20160945 9128/2016 120679 U S BANK P CARD 1875.6229 GENERAL SUPPLIES 1875.6229 148071 CUB FOODS (PCARD) 1000,2330 DUE TO OTHER GOVERNMENT 16,34 HEMPHILL CC FRAUD 279636 20150909A 16.25 HEMPHILL CC FRAUD 279640 20150909E Supplier 148551 LYFT (PCARD) 6.05- REC SALES TAX ADJUST 279630 201509100203 6.05 REC SALES TAX ADJUST 279630 201509100203 46.98 TABLE COVER 279630 201509100203 62.68 TOT'S PARTYS -FALL 279630 201509100203 Supplier 102901 PARTY CITY (PCARD) 159.98 PUMP FOR FIELD PAINT SPRAYER 279628 201509100809 Supplier 100362 NORTHERN TOOL & EQUIPMENT (PCARD) 3.27- GOLF SALES TAX ADJUST 280024 201509100824 3.27 GOLF SALES TAX ADJUST 280024 201509100824 22.22 GOLF - KITCHEN SUPPLIES 280024 201509100824 26.95 GOLF - NON ALCOHOLIC BEVERAGES 280024 201509100824 Supplier 148071 CUB FOODS (PCARD) 1,07- CABLE SALES TAXADJUST 280021 201509101232 1.07 CABLE SALES TAX ADJUST 280021 201509101232 16.05 CABLE ZIP TIES 280021 201509101232 Supplier 148060 ACE HARDWARE (PCARD) 19.87- HCSC. SALES TAX ADJUST 279658 201509101243 19.87 HCSC SALES TAX ADJUST 279658 201509101243 298.81 CORDLESS GREASE GUN AVSC 279658 201509101243 Supplier 100362 NORTHERN TOOL & EQUIPMENT (PCARD) .37 REC USE TAX 279629 201509101315 68.21 LIL CHEFS, TOTS DAY 279629 201509101315 70.97 EASTER BASKETS 279629 201509101315 .37- 279629 201509101315 Supplier 148071 CUB FOODS (PCARD) .73- REC SALES TAX ADJUST 279631 201509101344 .73 REC SALES TAX ADJUST 279631 201509101344 18.07 TOT'S PARTY - HALLOWEEN 279631 201509101344 Supplier 120473 DOLLAR TREE STORES, INC. (PCARD) 19.73 HEMPHILL CC FRAUD 279637 201509106 Supplier 148551 LYFT (PCARD) 29.93- RETURN - GREASE 279652 201509111241 Supplier 100362 NORTHERN TOOL & EQUIPMENT (PCARD) 24.31 HEMPHILL CC FRAUD 279621 20150911L 7.68 HEMPHILL CC FRAUD 279642 20150912G Account No Subledge Account Description Continued... 1845.6229 1845.6229 GENERAL SUPPLIES GENERAL SUPPLIES 1875.6229 GENERAL SUPPLIES 1000.2330 DUE TO OTHER GOVERNMENT 1845.6229 GENERAL SUPPLIES 1875.6229 GENERAL SUPPLIES 1715.6215 EQUIPMENT-PARTS 5120.6421 5100.2330 5120.6422 5120.6421 2012.6229 2010.2330 2012.6229 1920.6211 1000.2330 1920.6211 Page - 21 Business Unit REC SELF SUPPORT PROG GENERAL REC SELF SUPPORT PROG GENERAL REC PRESCHOOL PROGRAMS GENERAL FUND BALANCE SHEET REC SELF SUPPORT PROG GENERAL REC PRESCHOOL PROGRAMS PARK ATHLETIC FIELD MAINTENANC GOLF -NON ALCOHOLIC BEVERAGES GOLF KITCHEN DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET GOLF - KITCHEN SUPPLIES GOLF KITCHEN GOLF - NONALCOHOLIC BEVERAGES GOLF KITCHEN GENERAL SUPPLIES DUE TO OTHER GOVERNMENT GENERAL SUPPLIES CABLE TV JOINT POWERS CABLE TV RESERVE BALANCE SHEET CABLE TV JOINT POWERS SMALL TOOLS & EQUIPMENT DUE TO OTHER GOVERNMENT SMALL TOOLS & EQUIPMENT 1875.6229 GENERAL SUPPLIES 1875.6229 GENERAL SUPPLIES 1845.6229 GENERAL SUPPLIES 1000.2330 DUE TO OTHER GOVERNMENT 1875.6229 GENERAL SUPPLIES 1000,2330 DUE TO OTHER GOVERNMENT 1875.6229 GENERAL SUPPLIES 1845.6229 GENERAL SUPPLIES 1920.6229 GENERAL SUPPLIES 1845.6229 GENERAL SUPPLIES 1845.6229 GENERAL SUPPLIES SENIOR CENTER GENERAL FUND BALANCE SHEET SENIOR CENTER REC PRESCHOOL PROGRAMS REC PRESCHOOL PROGRAMS REC SELF SUPPORT PROG GENERAL GENERAL FUND BALANCE SHEET REC PRESCHOOL PROGRAMS GENERAL FUND BALANCE SHEET REC PRESCHOOL PROGRAMS REC SELF SUPPORT PROG GENERAL SENIOR CENTER REC SELF SUPPORT PROG GENERAL REC SELF SUPPORT PROG GENERAL R55CKR2 LOGIS101 Check # Date 20150945 9/28/2015 Subledger Acco Description Cpntinued... GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERALSUPPLIES DUE TO OTHER GOVERNMENT GENERAL SUPPLIES EQUIPMENT-PARTS GENERAL SUPPLIES GOLF - KITCHEN SUPPLIES GOLF -FOOD TELEPHONEIPAGERS DUE TO OTHER GOVERNMENT TELEPHONE/PAGERS GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES PRINTING GENERAL SUPPLIES DUE TO OTHER GOVERNMENT GENERAL SUPPLIES PRINTING GENERAL SUPPLIES GOLF - KITCHEN SUPPLIES GOLF- KITCHEN SUPPLIES DUE TO OTHER GOVERNMENT GOLF - KITCHEN SUPPLIES 11/181201515:12:22 Page - 22 Business Unit REC SELF SUPPORT FROG GENERAL REC SELF SUPPORT PROG GENERAL REC SELF SUPPORT PROG GENERAL POLICE MANAGEMENT GENERAL FUND BALANCE SHEET POLICE MANAGEMENT GOLF EQUIPMENT MAINTENANCE POLICE MANAGEMENT GOLF KITCHEN GOLF KITCHEN REC TEEN PROGRAMS GENERAL FUND BALANCE SHEET REC TEEN PROGRAMS REC PRESCHOOL PROGRAMS REC SELF SUPPORT FROG GENERAL REC SELF SUPPORT FROG GENERAL GOLF MANAGEMENT GOLF PRO SHOP GOLF FUND BALANCE SHEET GOLF PRO SHOP GOLF MANAGEMENT REC SUMMER PLAYGROUND ACTIVITY GOLF KITCHEN GOLF KITCHEN GOLF FUND BALANCE SHEET GOLF KITCHEN CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 9/2812015 - 11/23/2015 Amount Supplier I Explanation PO # Doc No Inv No Account No 120679 U S BANK P CARD 11.36 HEMPHILL CC FRAUD 279643 20150912H 1845.6229 18.08 HEMPHILL CC FRAUD 279618 201509121 1845.6229 11.97 HEMPHILL CC FRAUD 279620 20150912K 1845.6229 Supplier 148551 LYFT (PCARD) 3.20- POL SALES TAX ADJUST 279649 201509130308 1200.6229 3.20 POL SALES TAX ADJUST 279649 201509130308 1000.2330 48.10 TOOL CASE/GLUE 279649 201509130308 1200.6229 Supplier 100640 FLEET FARM (PCARD) 22,34 GOLF - EQ PARTS 280058 201509141549 5155.6215 Supplier 148128 NAPA PRIOR LAKE (PCARD) 3.79 WATER FOR MEETINGS 279654 201509150253 1200,6229 Supplier 100463 TARGET STORES (PCARD) 7.69 GOLF - KITCHEN SUPPLIES 280053 201509150650 5120.6422 22.13 GOLF - KITCHEN FOOD 280053 201509150650 5120.6420 Supplier 148071 CUB FOODS (PCARD) 1.42- REC SALES TAX ADJUST 279632 201509151245 1840.6237 1.42 REC SALES TAX ADJUST 279632 201509151245 1000.2330 22,27 TC CELL PHONE CARD 279632 201509151245 1840.6237 Supplier 125520 WALGREENS (PCARD) 12.89 279657 201509151407 1875.6229 Supplier 148071 CUB FOODS (PCARD) 5,55 HEMPHILL CC FRAUD 279639 20150915D 1845.6229 19,66 HEMPHILL CC FRAUD 279619 20150915J 1845.6229 Supplier 148551 LYFT (PCARD) 25.00 GOLF - JOB POSTING 280061 20150916 5105.6239 Supplier 144132 CRAIGSLIST.ORG (PCARD) .13- GOLF SALES TAX ADJUST 280023 201509161013 5115.6229 .13 GOLF SALES TAX ADJUST 280023 201509161013 5100.2330 55.71 GOLF - TROPHY FOR CLUB CHAMP 280023 201509161013 5115.6229 Supplier 148072 DAKOTAAWARDS & ENG (PCARD) 25.00 GOLF -JOB POSTING 280062 20150916A 5105.6239 Supplier 144132 CRAIGSLIST.ORG (PCARD) 2 279656 201509170630 1825.6229 Supplier 120823 JOANN ETC #1952 (PCARD) 13.25 GOLF- KITCHEN SUPPLIES 280054 201509170958 5120.6422 Supplier 100746 MICHAELS (PCARD) .34- GOLF SALES TAX ADJUST 280055 20150917A 5120.6422 .34 GOLF SALES TAX ADJUST 260055 20150917A 5100.2330 147.97 GOLF - KITCHEN SUPPLIES 280055 20150917A 5120.6422 Supplier Subledger Acco Description Cpntinued... GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERALSUPPLIES DUE TO OTHER GOVERNMENT GENERAL SUPPLIES EQUIPMENT-PARTS GENERAL SUPPLIES GOLF - KITCHEN SUPPLIES GOLF -FOOD TELEPHONEIPAGERS DUE TO OTHER GOVERNMENT TELEPHONE/PAGERS GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES PRINTING GENERAL SUPPLIES DUE TO OTHER GOVERNMENT GENERAL SUPPLIES PRINTING GENERAL SUPPLIES GOLF - KITCHEN SUPPLIES GOLF- KITCHEN SUPPLIES DUE TO OTHER GOVERNMENT GOLF - KITCHEN SUPPLIES 11/181201515:12:22 Page - 22 Business Unit REC SELF SUPPORT FROG GENERAL REC SELF SUPPORT PROG GENERAL REC SELF SUPPORT PROG GENERAL POLICE MANAGEMENT GENERAL FUND BALANCE SHEET POLICE MANAGEMENT GOLF EQUIPMENT MAINTENANCE POLICE MANAGEMENT GOLF KITCHEN GOLF KITCHEN REC TEEN PROGRAMS GENERAL FUND BALANCE SHEET REC TEEN PROGRAMS REC PRESCHOOL PROGRAMS REC SELF SUPPORT FROG GENERAL REC SELF SUPPORT FROG GENERAL GOLF MANAGEMENT GOLF PRO SHOP GOLF FUND BALANCE SHEET GOLF PRO SHOP GOLF MANAGEMENT REC SUMMER PLAYGROUND ACTIVITY GOLF KITCHEN GOLF KITCHEN GOLF FUND BALANCE SHEET GOLF KITCHEN R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11118/201515:12.22 Council Check Register by GL Page - 23 Council Check Register by Invoice & Summary 9/28/2015 - 11/23/2015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 20150945 9/28/2015 120679 U S BANK P CARD Continued... 102901 PARTY CITY (PCARD) 245,00 MN APA CONF- BEMIDJI- POLOZUN 279653 20150929A 1105.6276 SCHOOLSICONFERENCESIEXP OTHERDEV PLANNING COMMISSION Supplier 126298 MN APA (PCARD) 200.00 MN CRIME PREY WALTER DULUTH 279622 20151015 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING 200.00 MN CRIME PREV HOLES DULUTH 279622 20151015 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING Supplier 102703 HOLIDAY INN & SUITES DULUTH (PCARD) 142.00 MN MULTI HOUSING MEMBERSHIP 279647 22339AUG15 1275,6280 DUES & SUBSCRIPTIONS POL COMMUN OUTREACHICRIME PRE\ Supplier 148095 MN MULTI HOUSING (PCARD) 29.80 GAS FOR CANINE SQUAD 279645 2307094 1210.6212 MOTOR FUFLSIOILS POLICE FIELD OPERATIONSIPATROL Supplier 103023 KWIK TRIP INC (PCARD) .13- HR SALES TAX ADJUST 279633 26187546 1020,6399 OTHER CHARGES HUMAN RESOURCES .13 HR SALES TAX ADJUST 279633 26187546 1000,2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 51.86 PW INTERVIEWS - COUNCIL LUNCH 279633 25187546 1020.6399 OTHER CHARGES HUMAN RESOURCES Supplier 110472 PANERA BREAD (PCARD) 21.96 CAMP SUPPLIES 279635 293880 1865.6229 GENERAL SUPPLIES REC DAY CAMP Supplier 137651 ECONOMY HANDICRAFTS (PCARD) 20.00- PALLET EXCHANGE 279627 3616 1720.6229 GENERAL SUPPLIES PARK GROUNDS MAINTENANCE Supplier 148458 JIRIK SOD FARM (PCARD) 200.00 NACHO CHEESE - CONCESSIONS 280073 50107 5205.6540 TAXABLE MISC FOR RESALE ARENA 1 MANAGEMENT 200.00 NACHO CHEESE - CONCESSIONS 280072 50131 5260.6540 TAXABLE MISC FOR RESALE ARENA MANAGEMENT -HAVES Supplier 122027 GEHL'S FOODS INC (PCARD) 93.20 K -9 PROGRAM TRAINING VEST 279922 6431392 1200,6229 GENERAL SUPPLIES POLICE MANAGEMENT Supplier 148588 ELITE K -9 INC (PCARD) .17- GOLF SALES TAX ADJUST 280059 914740 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING .17 GOLF SALES TAX ADJUST 280059 914740 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 72.05 GOLF -VACUUM BAGS 280059 914740 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING Supplier 148153 BUCKEYE CLEANING CENTER (PCARD) 25.00 SOFTWARE SUBSCRIPTION 279644 MC07016433 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 141272 MAILCHIMP (PCARD) 13.30 ALCOHOL WIPES 278364 YHST67007254324 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTCIRPR 410458670 Supplier 148542 ARIVASKINCARE AND DAY SPA INC (PCARD) 4,776.08 20151116 11/1012015 100000 MN DEPT OF REVENUE 1,356.00 SALES/USE TAX - GENERAL FUND 280188 20151110 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 1.00- SALES/USE TAX -CABLE TV RESV 280188 20151110 2010.2330 DUE TO OTHER GOVERNMENT CABLE TV RESERVE BALANCE SHEET 13,016.00 SALES/USE TAX - LIQUOR #2 280188 2DJ51110 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 23,644.00 SALES/USE TAX- LIQUOR 43 280188 20151110 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 34,58800 SALES/USE TAX - LIQUOR #1 280188 20151110 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/181201515:12:22 Council Check Register by GL Page- 24 ACCRUED FLEX SPENDING ACCRUED FLEX SPENDING Business Unit GOLF FUND BALANCE SHEET ARENA FUND BALANCE SHEET WATER & SEWER FUND SAL SHEET RISK MGMT /INSUR BALANCE SHEET PAYROLL CLEARING SAL SHEET PAYROLL CLEARING SAL SHEET ACCRUED BENEFIT LIABILITY PAYROLL CLEARING SAL SHEET 20151119 11/2012015 102664 ANCHOR BANK Council Check Register by Invoice & Summary CHILD SUPPORT DEDUCTION 280170 11171511591510 536.77 9128/2015 — 11123/2015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No 80161116 111110120115 1112151132296 100000 MN DEPT OF REVENUE ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 2,113.22 FEDERAL TAX WITHHOLDING 7,568.00 SALES /USE TAX -GOLF 280188 20151110 5100.2330 3,186.76 3,901.00 SALESIUSE TAX -ARENA 280188 20151110 5200.2330 3,100.00 SALES/USE TAX -WATER & SWR 280188 20151110 5300.2330 4.00- SALES /USE TAX -RISK MGMT 280188 20151110 7200,2330 9000.2111 87,168.00 PAYROLL CLEARING BAL SHEET 8,001,43 CITY SHARE MEDICARE 280172 20151117 11!1312015 9000.2111 130957 GENESIS EMPLOYEE BENEFITS INC 23,055.48 EMPLOYEE FICA 280172 555.57 FLEX SPENDING DAYCARE -2015 280169 20151113 9000.2119 CITY SHARE FICA 777.85 FLEX SPENDING MEDICAL -2015 280189 20151113 9000.2119 59,513.61 1,333.42 280172 11171511591512 9000.2111 ACCRUED FEDERAIJFICA 20151118 11/20/2015 121.727.43 148015 EMPOWER 1,185.00 MN DCP -PLAN #650251 280179 11171511591519 9000.2120 1.185.00 ACCRUED FLEX SPENDING ACCRUED FLEX SPENDING Business Unit GOLF FUND BALANCE SHEET ARENA FUND BALANCE SHEET WATER & SEWER FUND SAL SHEET RISK MGMT /INSUR BALANCE SHEET PAYROLL CLEARING SAL SHEET PAYROLL CLEARING SAL SHEET ACCRUED BENEFIT LIABILITY PAYROLL CLEARING SAL SHEET 20151119 11/2012015 102664 ANCHOR BANK 253.20 CHILD SUPPORT DEDUCTION 280170 11171511591510 536.77 EMPLOYEE MEDICARE 280034 1112151132296 9000.2111 ACCRUED FEDERAIJFICA PAYROLL CLEARING BAL SHEET 536.77 CITY SHARE MEDICARE 280034 1112151132296 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 2,113.22 FEDERAL TAX WITHHOLDING 280034 1112151132296 9000.2111 ACCRUED FEDERALIFICA PAYROLL CLEARING BAL SHEET 3,186.76 20151120 1112312015 102664 ANCHOR BANK 8,001.43 EMPLOYEE MEDICARE 280172 11171511591512 9000.2111 ACCRUED FEDERALIFICA PAYROLL CLEARING BAL SHEET 8,001,43 CITY SHARE MEDICARE 280172 11171511591512 9000.2111 ACCRUED FEDERAIJFICA PAYROLL CLEARING BAL SHEET 23,055.48 EMPLOYEE FICA 280172 11171511591512 9000.2111 ACCRUED FEDERAL /FICA PAYROLL CLEARING BAL SHEET 23,055.48 CITY SHARE FICA 280172 11171511591512 9000.2111 ACCRUED FEDERAIJFICA PAYROLL CLEARING BAL SHEET 59,513.61 FEDERAL TAX WITHHOLDING 280172 11171511591512 9000.2111 ACCRUED FEDERAIJFICA PAYROLL CLEARING BAL SHEET 121.727.43 20151121 1111912015 101238 MINNESOTA CHILD SUPPORT PAYMENT CENTER 95.26 CHILD SUPPORT DEDUCTION 280033 1112151132295 9000.2120 95.26 20151122 1112012015 101238 MINNESOTA CHILD SUPPORT PAYMENT CENTER 253.20 CHILD SUPPORT DEDUCTION 280170 11171511591510 9000.2120 500.00 CHILD SUPPORT DEDUCTION 280185 1117151159157 9000.2120 459.50 CHILD SUPPORT DEDUCTION 280186 1117151159158 9000.2120 169.50 CHILD SUPPORT DEDUCTION 280187 1117151159159 9000.2120 1,382.20 Subledge Account Description Continued... DUE TO OTHER GOVERNMENT DUE TO OTHER GOVERNMENT DUE TO OTHER GOVERNMENT DUE TO OTHER GOVERNMENT ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET ACCRUED BENEFIT LIABILITY ACCRUED BENEFIT LIABILITY ACCRUED BENEFIT LIABILITY ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET R55CKR2 LOGIS101 UNDING 280175 CITY OF APPLE VALLEY 9000.2125 ACCRUED HSAIHRABENEFIT PAYROLL CLEARING BAL SHEET 3,022,29 Council Check Register by GL 20161127 11120/2015 Council Check Register by Invoice & Summary 100455 AFFINITY PLUS FEDERAL CREDIT UNION 9/2812015 — 11/23/2015 1,631.09 Check # Date Amount Su pplier I Expla nation PO # Doc No Inv No Account No Subledge Account Descriptio 20161123 11/2012015 100657 MN DEPT OF REVENUE 20161128 11/19/2015 100038 APPLE VALLEY FIREFIGHTERS RELIEF ASSN Continued... 1 ,076 .90 STATE TAX WITHHOLDING 280032 1112151132294 9000.2112 ACCRUED STATE WIH ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,076.90 966.90 20151124 11/23/2015 100657 MN DEPT OF REVENUE 129576 US BANK 23,691,92 STATE TAX WITHHOLDING 280184 1117151159156 9000.2112 ACCRUED STATE W/H SERGEANT PEHRA FUNDING -GROSS W 280176 11171511591516 23,691.92 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 20151125 11120/2015 11171511591516 100392 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PAYROLL CLEARING BAL SHEET 1,160.50 44,633.88 EMPLOYYEE SHARE PERA 280181 1117151159153 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 56,556.77 CITY SHARE PERA 280181 1117151159153 9000.2114 ACCRUED PERA ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 103,190.65 3,675,49 20161126 11/20/2015 3 022 29 129553 US BANK HSA EMPLOYEE F 100240 VANTAGEPOINT TRANSFER AGENTS -457 FT 111181zu1515:12:22 Page - 25 Business Unit PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET UNDING 280175 11171511591515 9000.2125 ACCRUED HSAIHRABENEFIT PAYROLL CLEARING BAL SHEET 3,022,29 20161127 11120/2015 100455 AFFINITY PLUS FEDERAL CREDIT UNION 1,631.09 EMPLOYEE DEDUCTIONS 280182 1117151159154 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,631.09 20161128 11/19/2015 100038 APPLE VALLEY FIREFIGHTERS RELIEF ASSN 966.90 FIRE RELIEF DUES 280029 1112151132291 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 966.90 20151129 11120/2015 129576 US BANK 239.76 SERGEANT PEHRA FUNDING -GROSS W 280176 11171511591516 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 998.90 POLICE PEHRA FUNDING- ANNUAL LE 280176 11171511591516 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,160.50 POLICE PEHRA FUNDING -GROSS WAG 280176 11171511591516 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,276.33 POLICE PEHRA FUNDING -COMP 280176 11171511591516 9000,2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 3,675,49 20151130 11/20/2015 100240 VANTAGEPOINT TRANSFER AGENTS -457 FT 27,20 0.35 ICMA -PLAN #301171 280180 1117151159152 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 27,200.35 20161131 11/19/2015 100240 VANTAGEPOINT TRANSFER AGENTS - 457 FT 1.480.00 ICMA -PLAN #301171 280030 1112151132292 9000,2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,480.00 20151132 11120/2015 126469 VANTAGEPOINT TRANSFER AGENTS -ROTH R55CKR2 LOGIV01 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 9/28/2015 — 11123/2015 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 20151132 1112012015 126459 VANTAGEPOINT TRANSFER AGENTS -ROTH 910.00 ROTH IRA -PLAN 9705481 280174 11171511591514 9000.2120 910.00 Subledger Account Description Continued... ACCRUED BENEFIT LIABILITY 111181201515:12:22 Page - 26 Business Unit PAYROLL CLEARING BAL SHEET 20151133 11/19/2015 100241 VANTAGEPOINT TRANSFER AGENTS - 457 PT 1,232.80 ICMA -PLAN 9306561 280031 1112151132293 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,232.80 728,092.04 Grand Total Payment Instrument Totals Checks 230,457.10 EFT Payments 388,932.54 AIP AC H Payment 108,702.40 Total Payments 728,09104 1` R55CKS2 LOGIS100 Note: Payment amount may not reflect the actual amount due to data sequencing andlor data selection. Compan Amount 01000 GENERAL FUND 186,994.83 02005 LGAlFOUIPMENTCERTIFICATE 10,041,00 02010 CABLE TV RESERVE FUND 86.94 02015 PARK DEDICATION FUND 9,996.00 02090 14200 CEDAR AVE -OLD CITY HALL 4,462.16 04500 CONSTRUCTION PROJECTS 1,140.00 04800 CABLE CAPITAL EQUIP -PEG FUND 695.00 05000 LIQUOR FUND 71,295.22 05100 GOLF FUND 16,856.55 05200 ARENA FUND 7,378.84 05300 WATER & SEWER FUND 14,458.01 05500 STORM DRAINAGE UTILITY FUND 1,378.87 05600 CEMETERY FUND LEVEL PROGRAM 1,401.92 05800 STREET LIGHT UTIL FUND 871.75 07200 RISK MANAGEM ENTIINSU RANCE FUND 101,475.75 09000 PAYROLL CLEARING FUND 299,559,20 CITY OF APPLE VALLEY Council Check Summary 9/28/2015 - 11123/2015 111181201515:12:30 Page - 1 Report Totals 728,092.04 R55CKR2 LOGIS101 Check # Date 10926 1112712015 10927 11/27/2015 Amount Supplier! Explanation PO # BEER 100058 BELLBOY CORPORATION 1.35 FREIGHT #1 00004928 130.00 LIQ #1 00004928 21.60 FREIGHT #1 00004928 176.00 VINE #1 00004928 2.131.15 LIQ #1 00004928 2.70 FREIGHT #2 00004928 160.65 LIQ #2 00004928 14.85 FREIGHT #3 00004928 913.65 LIQ #3 00004928 2.70 FREIGHT #1 00004928 104.00 VINE #1 00004928 108.00 LIQ #1 00004928 10.80 FREIGHT #3 00004928 504.00 VINE #3 00004928 578.00 LIQ #3 00004928 2.70 FREIGHT #2 00004928 524.00 LIQ #2 00004928 55.65 TAX #3 00004928 104.82 TAX #2 00004928 5.70- CMTAX #2 00004928 38.10 NOTAX #1 00004928 59.94 TAX #3 00004928 32.75 NOTAX #3 00004928 280.66 TAX #3 00004928 5,952.37 100102 COLLEGE CITY BEVERAGE 204.00 BEER #3 00000114 6.21- CMBEER #1 00000114 502.50- CMBEER #2 00000114 440.60 BEER #2 00000114 755.50 BEER 01 00000114 785.30- CMBEER #1 00000114 116.40 BEER #2 00000114 56.25- CMBEER #2 00000114 108.00 BEER #2 00000114 1,501.30- CMBEER #1 00000114 1,548.80 BEER #1 00000114 81.50 BEER #1 00000114 203.50 BEER #2 00000114 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11/22/2015 - 1112712015 Doc No Inv No Account No 260447 50760000 280447 50760000 260448 50866900 280448 50866900 260448 50866900 280450 50867000 280450 50867000 280452 50867100 280452 50867100 280449 50954800 280449 50954800 280449 50954800 280453 50954900 280453 50954900 280453 50954900 280451 50968800 280451 50968800 280440 6605600 280438 92933500 280439 92933500 280437 92969400 280441 92969500 280442 92969500 280443 92999300 5015.6550 5015.6510 5015.6550 5015.6520 5015.6510 5055.6550 5055.6510 5085.6550 5085.6510 5015.6550 5015.6520 5015.6510 5085.6550 5085.6520 5085.6510 5055.6550 5055.6510 5085.6540 5055.6540 5055.6540 5015,6545 5085,6540 5085.6545 5085.6540 Subledger Account Descrintion FREIGHTON RESALE MDSE LIQUOR FREIGHT ON RESALE MDSE VINE LIQUOR FREIGHT ON RESALE MDSE LIQUOR FREIGHT ON RESALE MDSE LIQUOR FREIGHT ON RESALE MDSE WINE LIQUOR FREIGHT ON RESALE MDSE WINE LIQUOR FREIGHT ON RESALE MDSE LIQUOR TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE 111241201515:05M Page - 1 Rosiness IInit LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES 280663 22579 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 280625 22650 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 280656 23206 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 280656 23206 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 280637 23225 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 280636 23226 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 280657 23319 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 280660 23382 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 280660 23382 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 280638 23383 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 280639 23384 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 280619 31762 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 280642 31763 5055.6530 BEER LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11f2 412 0 1 51 5:05:03 Check # Date Amount Supplier / Explanation PO # 10927 11127/2015 100102 COLLEGE CITY BEVERAGE 30.00- CMBEER #2 00000114 81.50 BEER #1 00000114 122.00 BEER #1 00000114 81.50 BEER #2 00000114 482,50 B €ER #1 00000114 50.10- CMBEER #3 00000114 50.10- CMBEER #3 00000114 122.00 BEER #2 00000114 482.50 BEER #1 00000114 15.40 TAX #1 00000114 6,370,70 BEER #1 00000114 456.06- CMBEER #1 00000114 19.50 TAX #2 00000114 1,753,90 BEER #2 00000114 340.75- CMBEER #2 00000114 50.90 BEER #2 00000114 2,486.30 BEER 93 00000114 365.44- CMBEER #3 00000114 99.95 TAX #3 00000114 6,020.85 BEER #1 00000114 155.76- CMBEER #1 00000114 18.00 TAX #2 00000114 2,210.05 BEER #2 00000114 511.20- CMBEER #2 00000114 465.30 BEER #2 00000114 1,215.95 BEER #3 00000114 168.61- CMBEER #3 00000114 83.45 BEER #3 00000114 171.75- CMBEER #3 00000114 4,775.00 BEER #3 00000114 99,80- CMBEER #2 37,50 TAX #2 2,748.85 BEER #2 138.08- CMBEER #1 00040114 17.55 TAX #1 00000114 5,418.40 BEER #1 00000114 15.40 TAX #1 00000114 5,420.40 BEER #1 00000/14 575.11- CMBEER #1 00000114 Council Check Register by GL Council Check Register by Invoice & Summary 11/22/2015- 11/27/2015 Doc No Inv No Account No 280643 31766 280622 31778 280626 31788 280648 31789 280628 31796 280667 31801 280668 31802 280652 31813 280633 31825 280620 355143 280620 355143 280621 355144 280644 355145 280644 355145 280645 355146 280645 355146 280661 355147 280662 355148 280662 355148 280623 355171 280624 355172 280646 355173 280646 355173 280647 355174 280647 355174 280664 355175 280665 355176 280665 355176 280666 355199 280666 355199 280649 355200 280649 355200 280649 355200 280627 355201 280627 355201 280627 355201 280629 355222 280629 355222 280630 355223 5055.6530 5015.6530 5015.6530 5055.6530 5015.6530 5085.6530 5085.6530 5055.6530 5015.6530 5015.6540 5015,6530 5015.6530 5055.6540 5055,6530 5055,6530 5055.6530 5085,6530 5085.6530 5085.6540 5015.6530 5015.6530 5055.6540 5055.6530 5055.6530 5055.6530 5085.6530 5085.6530 5085.6530 5085.6530 5085.6530 5055.6530 5055.6540 5055.6530 5015.6530 5015.6540 5015.6530 5015.6540 5015.6530 5015.6530 Subledger Account Description Continued... BEER BEER BEER BEER BEER BEER BEER BEER BEER TAXABLE MISC FOR RESALE BEER BEER TAXABLE MISC FOR RESALE BEER BEER BEER BEER BEER TAXABLE MISC FOR RESALE BEER BEER TAXABLE MISC FOR RESALE BEER BEER BEER BEER BEER BEER BEER BEER BEER TAXABLE MISC FOR RESALE BEER BEER TAXABLE MISC FOR RESALE BEER TAXABLE MISC FOR RESALE BEER BEER Page- 2 Business Unit LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES R55CKRZ LOGIS101 Check # Date Amount 10927 11127/2015 346.10 75.00 2,020.00 232.60- 143.60 747.35 - 18.85- 18.85 51 B.40 33.40 2,623.85 17.55 10,352.30 221.38- 37.10 52.90 6,59135 15.40 3,517,75 112.70- 99.55 19.50 11,916.76 312.55- 74.50 19.50 3,234.36 293.45- 237.80 298.78- 133.25 15,40 8,382.97 580.50- 33.40 7,582.46 136.40- 32.00 114.75- Supplier 1 Explanation PO # 100102 COLLEGE CITY BEVERAGE BEER #1 00000114 TAX #2 00000114 BEER #2 00000114 CMBEER #2 00000114 BEER #2 00000114 CMBEER #3 00000114 CMTAX #3 00000114 TAX #3 00000114 BEER #3 00000114 TAX #3 00000114 BEER #3 00000114 TAX #1 00000114 BFER #1 00000114 CMBEER #1 00000114 BEER #1 00000114 TAX #2 00000114 BEER #2 00000114 TAX #3 00000114 BEER #3 00000114 CMBEER #3 00000114 BEER #3 00000114 TAX #1 00000114 BEER #1 00000114 CMBEER #1 00000114 BEER #1 00000114 TAX #2 00000114 BEER #2 00000114 CMBEER #2 00000114 BEER #2 00000114 CMBEER #3 00000114 BEER #3 00000114 TAX #3 00000114 BEER 43 00000114 CMBEER #1 00000114 TAX #1 00000114 BEER #1 00000114 CMBEER #1 00000114 BEER #1 00000114 CMBEER #2 00000114 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11/22/2015 -- 11127/2015 Doc No Inv No Account No 280630 355223 5015.6530 280650 355224 5055.6540 280650 355224 5055.6530 280651 355225 5055.6530 280651 355225 5055.6530 280669 355226 5085.6530 280669 355226 5085.6540 280669 355226 5085.6540 280669 355226 5085.6530 280670 355227 5085.6540 280670 355227 5085.6530 280631 355249 5015.6540 280631 355249 5015.6530 280632 355250 5015.6530 280632 355250 5015.6530 280653 355251 5055.6540 280653 355251 5055.6530 280671 355253 5085.6540 280671 355253 5085.6530 280672 355254 50B5,6530 280672 355254 5085,6530 280634 355275 5015.6540 280634 355275 5015.6530 280635 355275 5015.6530 280635 355275 5015.6530 280654 355277 5055.6540 280654 355277 5055.6530 280655 355278 5055.6530 280655 355278 5055.6530 280673 355279 5085.6530 260673 355279 5065.6530 280674 355280 5085,6540 280674 355280 5085.6530 280640 355304 5015.6530 280640 355304 5015.6540 280640 355304 5015.6530 280641 355305 5015.6530 280641 355305 5015.6530 280658 355306 5055.6530 Sublednei Attnunt np- rintinn Continued... BEER TAXABLE MISC FOR RESALE BEER BEER BEER BEER TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE BEER TAXABLE MISC FOR RESALE BEER TAXABLE MISC FOR RESALE BEER BEER BEER TAXABLE MISC FOR RESALE BEER TAXABLE MISC FOR RESALE BEER BEER BEER TAXABLE MISC FOR RESALE BEER BEER BEER TAXABLE MISC FOR RESALE BEER BEER BEER BEER BEER TAXABLE MISC FOR RESALE BEER BEER TAXABLE MISC FOR RESALE BEER BEER BEER BEER 11124/201615:05:03 Page - 3 Business Unit LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/24/201515:05:03 Check # Date Amount Supplier 1 Exp lanation PO # 10927 11/27/2015 100102 COLLEGE CITY BEVERAGE 64.20 TAX #2 00000114 4,430.83 BEER #2 00000114 181.50- CMBEER #2 00000114 130.95 BEER #2 00000114 180.52- CMBEER #3 00000114 39.00 TAX #3 00000114 5,696.64 BEER #3 00000114 103,184.62 4981 PUMP TEST AND MAINTENANCE 280275 10928 11127!2015 140324 DAKOTA UNLIMITED 382.80 CHAIN LINK- DUGOUT CONSTRUCTION 382.80 Council Check Register by GL Council Check Register by Invoice & Summary 1112212015 - 11/2712015 Doc No Inv No Account No 280658 355306 280658 355306 280659 355307 280659 355307 280675 355309 280676 355310 280676 355310 5055.6540 5055.6530 5055.6530 5055.6530 5085.6530 5085.6540 5085.6530 280418 24074 1715.6229 Sub-ledger Account Description Continued... TAXABLE MISC FOR RESALE BEER BEER BEER BEER TAXABLE MISC FOR RESALE BEER GENERAL SUPPLIES Page - 4 Business Unit LIQUOR #2 STOCK PURCHASES LIQUOR 42 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR 43 STOCK PURCHASES PARKATHLETIC FIELD MAINTENANC 10929 11127/2015 100685 EMERGENCY APPARATUS MAINTENANCE 2,611.73 4982 PUMP TEST AND MAINTENANCE 280276 81436 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 403.12 4987 PUMP TESTAND MAINTENANCE 260279 81438 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 1,322.01 4983 PUMP TEST AND MAINTENANCE 280277 81441 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 903.73 4981 PUMP TEST AND MAINTENANCE 280275 81442 1350.6265 REPAIRS•EQUIPMENT FIRE VEHICLE MAINTENANCE 702.77 4984 PUMP TEST AND MAINTENANCE 280278 82928 1350,6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 1,803.62 4980 REPAIR AND MAINTENANCE 280332 83207 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 182.97 4984 REPAIR AND MAINTENANCE 280319 83349 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 7 00.82 49B9 REPAIRS AND MAINTENANCE 280280 83620 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 8,630.77 10930 11/2712015 103314 INNOVATIVE OFFICE SOLUTIONS 13.80 OFFICE SUPPLIES 280356 IN0976508 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 1.91- INSP SALES TAX ADJUST 280266 IN0984494 1400.6210 OFFICE SUPPLIES INSPECTIONS MANAGEMENT 1.91 INSP SALES TAXADJUST 280266 IN0984494 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 29.63 INSP SPECIAL PAPER 280266 IN0984494 1400.6210 OFFICE SUPPLIES INSPECTIONS MANAGEMENT 2.94 OFFICE SUPPLIES 280363 IN0986299 1500.6210 OFFICE SUPPLIES PW MANAGEMENT 48.30 OFFICE SUPPLIES 280363 IN0956299 1510.6210 OFFICE SUPPLIES PW ENGINEERING & TECHNICAL 48.32 OFFICE SUPPLIES 280363 IN0986299 1710.6210 OFFICE SUPPLIES PARK MAINTENANCE MANAGEMENT 31.81 LI01 BULBS, CLEANING SUPPLIES 280386 IN0986300 5025.6229 GENERAL SUPPLIES LIQUOR #1 OPERATIONS 16.23 COUNCIL PLANNER REFILL 280367 IN0986887 1005.6210 OFFICE SUPPLIES MAYOR /CITY COUNCIL 85.79 FIN OFFICE SUPPLIES 280367 IN0986887 1035.6210 OFFICE SUPPLIES FINANCE 11.17 STIR VIS -A -VIS MARKERS 280366 IN0986888 1600.6210 OFFICE SUPPLIES STREET MANAGEMENT 24.13 ADM BINDERS, WRIST PAD 280366 IN098688B 1010.6210 OFFICE SUPPLIES ADMINISTRATION 9.86- OFFICE SUPPLIES RETURN 280389 SCNO38439 1500.6210 OFFICE SUPPLIES PW MANAGEMENT 302.26 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11124/201515:05:03 Council Check Register by GL Page- 5 Council Check Register by Invoice & Summary 1112212015 - 11/27/2015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 10931 11127/2016 100289 LOGIS Continued,.. 16,727.45 LOGIS SERV OCT 280321 40919 1040.6399 OTHER CHARGES DATAPROCESSING 192.10 LOGIS SERV OCT 280321 40919 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 10,591.14 LOGIS SERV OCT 280321 40919 5303.6399 OTHER CHARGES UTILITY BILLING 556.31 LOGIS SERV OCT 280321 40919 5505.6399 OTHER CHARGES STORM DRAIN MNTCIRPRISUMPS 272.91 STATE WAN AUG AND SEPT 280334 46973 1040.6399 OTHER CHARGES DATA PROCESSING 46,69 STATE WAN AUG AND SEPT 280334 40973 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 13,31 STATE WAN AUG AND SEPT 280334 40973 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 332.84 STATE WAN AUG AND SEPT 280334 40973 5303.6399 OTHER CHARGES UTILITY BILLING 28,732.66 10932 11/2712016 100348 MTI DISTRIBUTING CO 163.05 MOWER PARTS 280429 104437700 5155.6215 EQUIPMENT-PARTS GOLF EQUIPMENT MAINTENANCE 163.05 10933 1112712015 100636 REITEN, JEFFREY A 90.00 SHOP JEANS - REITEN 280355 20151117 1530.6281 UNIFORMICLOTHING ALLOWANCE FLEET & BUILDINGS -CMF 90.00 10934 1112712015 100496 VAN PAPER CO 1.86- DISCT #2 00008795 280509 368586 5065.6333 GENERAL -CASH DISCOUNTS LIQUOR #2 OPERATIONS 185.96 BAGS #2 00008795 280509 368586 5065.6229 GENERAL SUPPLIES LIQUOR 02 OPERATIONS 4.77- DISCT #1 00008795 280508 369078 5025.6333 GENERAL -CASH DISCOUNTS LIQUOR #1 OPERATIONS 477.30 BAGS #1 00008795 280508 369076 5025.6229 GENERAL SUPPLIES LIQUOR #1 OPERATIONS .24- DISCT #2 00008795 280512 369142 5065.6333 GENERAL -CASH DISCOUNTS LIQUOR #2 OPERATIONS 24.04 BAGS #2 00008795 280512 369142 5065.6229 GENERAL SUPPLIES LIQUOR #2 OPERATIONS 1.64- DISCT #3 00008795 280513 369292 5095.6333 GENERAL -CASH DISCOUNTS LIQUOR #3 OPERATIONS 163.64 BAGS #3 00008795 280513 369292 5095.6229 GENERAL SUPPLIES LIQUOR #3 OPERATIONS 842.43 10936 11/27/2015 100520 WINE COMPANY, THE 4.20 FREIGHT #3 00015926 280517 406010 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 164.00 WINE #3 00015926 280517 406010 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 6.30 FREIGHT #1 00015926 280514 406690 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 192,67 WINE 41 00015926 280514 406690 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 2.10 FREIGHT #2 00015926 280516 409377 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 80.00 WINE #2 00015926 280516 409377 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 8.25 FREIGHT #1 00015926 280515 409384 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 400.00 WINE #1 00015926 280515 409384 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 6.30 FREIGHT #3 00015926 280518 409519 $085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 240.00 WINE #3 00015926 280518 409519 5085.6520 WINE LIOUOR 93 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/241201515:05:03 265949 11/24/2015 148565 ADVANCED IMAGING SOLUTIONS (CONT INV) Council Check Register by GL Page- 6 203.29 COPIER MAINT USE 10-23 T011 -22 Council Check Register by Invoice & Summary INV87943 1200.6265 REPAIRS - EQUIPMENT 493.81 11/22/2015— 11/2712015 280680 Che # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No S ubledge r Account Descr Bus iness Unit 10935 11127/2015 INV87943 100520 WINE COMPANY, THE REPAIRS - EQUIPMENT Continued... COPIER MAINTENANCE 8.00- CMWINE #2 00015926 280519 410197 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 1,408.05 1,095.82 265948 11/24/2015 265950 11/2472015 146581 A -1 RECYCLING CENTER 100027 APACHE GROUP 2,162.00 FALL CLEAN -UP DAY RECYCLING 280336 190010615 2042.6240 CLEANING SERVICE /GARBAGE REMOVSOLID WASTE GRANT 2,162.00 265949 11/24/2015 148565 ADVANCED IMAGING SOLUTIONS (CONT INV) 203.29 COPIER MAINT USE 10-23 T011 -22 280680 INV87943 1200.6265 REPAIRS - EQUIPMENT 493.81 COPIER MAINT USE 10-23 T011 -22 280680 INV87943 1700.6265 REPAIRS- EQUIPMENT 628.46 COPIER MAINT USE 10-23 T011 -22 280680 INV87943 1030.6265 REPAIRS - EQUIPMENT 81.49 COPIER MAINTENANCE 280425 INV87944 5105.6265 REPAIRS- EQUIPMENT 1,408.05 236.02 265950 11/2472015 120949 AIRGAS USA LLC 100027 APACHE GROUP 289.85 WELDING GAS 280682 9045394738 1765.6229 GENERAL SUPPLIES 289.86 WELDING GAS 280682 9045394738 1630.6229 GENERAL SUPPLIES 116.47 WELDING GAS 280682 9045394738 5345,6229 GENERAL SUPPLIES 116.4 WELDING GAS 280682 9045394738 5390.6229 GENERAL SUPPLIES 812.65 265951 11/24/2015 120015 AITKIN, BRANDI N POLICE MANAGEMENT PARK & RECREATION MANAGEMENT INFORMATION TECHNOLOGY GOLF MANAGEMENT PARK EQUIPMENT MAINTENANCE STREET EQUIPMENT MAINTENANCE WATER EQUIPIVEHICLEIMISC MNTC SWR EQUIP/VEHICLE MISC MNTC /RP 43.01 MILEAGE OCTINOV- AITKIN 280384 20151117 5303.6275 SCHOOLSICONFERENCESIEXP LOCAL UTILITY BILLING 43.01 265952 1112412015 148597 AL'S COFFEE 144.80 COFFEE FOR CONCESSIONS 280310 44042 5260.6540 TAXABLE MISC FOR RESALE ARENA2 MANAGEMENT -HAYES 144.80 265953 11/2412015 100019 AMERICAN PUBLIC WORKS ASSN 1,162.50 2016APWAGROUP MEMBERSHIP 280331 20151109 1500.6280 DUES & SUBSCRIPTIONS 1,162.50 265954 11/24/2015 100023 ANDERSEN INC, EARL F 236.02 STREET SIGNS NEEDED 280423 1097531N 1680,6229 GENERAL SUPPLIES 236.02 265955 1/12412015 100027 APACHE GROUP 9.98- AVCC DISCOUNT 280325 184281 1900.6333 GENERAL -CASH DISCOUNTS 5.97- PK DISCOUNT 280325 184281 1730,6333 GENERAL -CASH DISCOUNTS PW MANAGEMENT TRAFFIC 51GNSI5IGNALSIMARKERS AV COMMUNITY CENTER PARK BUILDING MAINTENANCE R55CKR2 LUGIS101 CITY OF APPLE VALLEY 11/24/201515:05:03 Council Check Register by GL Page- 7 Council Check Register by Invoice & Summary 11122/2015 - 1112712015 Check # Date Amount Supplier I Explanation PO # Doe No Inv No Account No Subledge Account Description Business Unit 265955 11/2412015 100027 APACHE GROUP Continued... 580.06 PK TRASH BAGS, TOWELS/TISSUES 280325 184281 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 966.77 AVCC TRASH BAGS, TOWELS/TISSUE 280325 184281 190D.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 3.98- IA2 DISCOUNT 280325 184281 5265.6333 GENERAL -CASH DISCOUNTS ARENA 2 BLDG MAINTENANCE -HAYES 386.71 IA2 TRASH BAGS, TOWELSITISSUES 260325 164281 5265.6229 GENERAL SUPPLIES ARENA 2 BLDG MAINTENANCE -HAYES 1,913.61 265956 11/2412015 100039 APPLE VALLEY FORD 293.91 POL VEHICLE LEASE -OCT 280267 20151117 1215.6310 RENTAL EXPENSE POLICE DETECTIVE UNIT 293.91 POL VEHICLE LEASE -NOV 280267 20151117 1215,6310 RENTAL EXPENSE POLICE DETECTIVE UNIT 20.81 #02 VALVE 280298 356389 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS/PATROL 90.48 #17 BRAKE PADS & HARDWARE 280297 356858 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS/PATROL 699,11 265957 11124/2015 100747 ARAMARK UNIFORM SERVICES INC 20.65 UNIFORM SERVICE 280311 1718348498 1710.6281 UNIFORMICLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 22,28 UNIFORM SERVICE 280311 1718348498 1530.6281 UNIFORMICLOTHING ALLOWANCE FLEET & BUILDINGS -CMF 40.09 UNIFORM SERVICE 280311 1718348498 1600.6281 UNIFORMICLOTHING ALLOWANCE STREET MANAGEMENT 40.09 UNIFORM SERVICE 280311 1718348498 5305.6281 UNIFORMICLOTHING ALLOWANCE WATER MGMTIREPORTIDATA ENTRY 123.11 265958 1112412015 100360 ARCTIC GLACIER INC 82.77 NO TAX #2 00002202 280433 394530406 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 125.50 NO TAX #1 00002202 280431 396529208 5015.6545 NON - TAXABLE- MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 59.76 NO TAX #2 00002202 280432 458529002 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 82.77 NOTAX #3 00002202 280434 459529508 5085.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 130.83 NO TAX #1 00002202 280430 462528102 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 481.63 265959 1112412015 148679 ARM OF MN 575.00 ARM CONCRETE FIELD 2 -WEISE 280564 20151123 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 575.00 ARM GRADING & BASE 2 -WEISE 280564 20151123 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 575.00 ARM BITUMINUS STREET -WEISE 280564 20151123 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 1,725,00 265960 11/24/2015 118892 ASPEN MILLS 2,142.80 DRESS UNIFORMS 280683 172568 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 320.00 MATTINGLY DRESS UNIFORM 280320 172B79 1300.6281 UNIFORMICLOTHING ALLOWANCE FIRE MANAGEMENT 2,462.80 266961 1112412015 100054 BAUER BUILT INC R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/241201515:05:03 Council Check Register by GL Page- 8 Council Check Register by Invoice & Summary 11/22/2015 -- 11/27/2015 Check # Date Amount Supplier 1 Ex planation PO # Doc No Inv No Account No Subledge Account Description Business Unit 265961 11/24/2015 100054 BAUER BUILT INC Continued... 662.22 TIRES (RETURNED) 280358 180172978 1530.6216 VEHICLES - TIRESIBATTERIES FLEET & BUILDINGS -CMF 602.44- TIRE RETURN (CREDIT) 280314 180173664 1530.6216 VEHICLES - TIRESIBATTERIES FLEET & BUILDINGS -CMF 3,422.72 #344 TIRES 280357 180176878 1630.6216 VEHICLES - TIRESIBATTERIES STREET EQUIPMENT MAINTENANCE 59.78- TIRE RETURN (CREDIT) 280313 180178126 1530.6216 VEHICLES-TIRES/BATTERIES FLEET & BUILDINGS -CMF 3,422.72 265962 11/24/2015 148127 BAUHAUS BREWLABS 143.00 BEER #2 00051962 280435 4276 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 199.00 BEER #3 00051962 280436 4334 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 342.00 266963 11/2412015 100055 BECKER ARENA PRODUCTS INC 760.13 HAYES GLASS WIG 750 CREDIT 280344 105045 5265.6229 GENERAL SUPPLIES ARENA BLDG MAINTENANCE -HAYES 750.00- HAYES SHARPENER CREDIT 280309 66079 5265.6229 GENERAL SUPPLIES ARENA BLDG MAINTENANCE -HAYES 10.13 265964 11/24/2015 141010 BECKER FIRE & SAFETY SERVICES 115.00 FIRE EXTINGUISHER MAINTENANCE 280323 2139 1330.6265 REPAIRS - EQUIPMENT FIRE OPERATIONS 115.00 265965 11/2412016 148671 BECKER, BILLIE 76.00 UB REFUND 14453 HAYES RD 280412 20151118A 5301.4997 WATER/SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 76.00 265966 11/2412016 145855 BENT BREWSTILLERY 336.0 BEER #3 00051698 280454 760 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 336.00 265967 11124/2015 137984 BORASH, PETER J 67.02 UTIL JEANS _P BORASH 280385 20151117 5365.6281 UNIFORMICLOTHING ALLOWANCE SEWER MGMT /REPORTS /DATA ENTRY 67.02 265968 1112412015 121092 BOURGET IMPORTS 4.50 FREIGHT #3 00045600 280461 129536 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 320.00 WINE #3 00045600 280461 129536 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 6.00 FREIGHT #1 00045600 280460 129820 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 306.36 WINE #1 00045600 280460 129820 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 636.86 266969 1112''`15 137689 BUSHNELL OUTDOOR PRODUCTS R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11/22/2015 - 11/27/2015 Check # Date Amount Supplier I Explanation PDX Doc No Inv No Account No 265969 11/2412015 137689 BUSHNELL OUTDOOR PRODUCTS 6.79- GOLF DISCOUNT 280343 977628 5115.6423 8.34 GOLF FREIGHT 280343 977628 5115.6424 679.20 RANGE FINDERS 280343 977628 5115.6418 680.75 265970 11124/2015 101450 CALIBRE PRESS LLC 149.00 TACTICAL LEADER - GUMMERT 280562 33309 149.00 TACTICAL LEADER- VIRDEN 280562 33309 139.00 ANATOMY OF FORCE -MATOS 280563 33400 437.00 265971 11/24/2015 122371 CANNON RIVER WINERY 558.00 WINE #1 00046665 280462 8205 780.00 WINE #3 00046665 280463 8222 1,338.00 265972 11/24/2015 100089 CARQUE$T 35.09 #05 WIRING PIGTAIL 280304 1594255995 35.09 1225.6275 1225.6275 1225.6275 5015.6520 5085.6520 1210.6215 11124/201515;05:03 Page - 9 Subledger Account Description Business Unit Continued... GOLF -CASH DISCOUNT GOLF PRO SHOP GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP GOLF -PRO SHOP OTHER GOLF PRO SHOP SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING WINE LIQUOR #1 STOCK PURCHASES WINE LIQUOR #3 STOCK PURCHASES EQUIPMENT -PARTS POLICE FIELD OPE RATIO NS/PATROL 265973 11/24/2015 147504 CASTLE DANGER BREWERY 47212 BEER #3 00051892 280465 3986 475.60 BEER #1 00051892 280464 4195 947.92 265974 11/24/2015 44.88 35.27 41.72 25.50 405,70 45.43 20.68 19.07 63.35 81.29 72.85 1,789.84 38.37 88.17 100319 CENTERPOINT ENERGY FIRE STN 3 NOV LIQ2 NOV VAL MID PK NOV WELL 2 NOV OLDCH NOV CMF STRG BLDG 2 NOV GALAXIE PK NOV AV EAST PK NOV FIRE STN 2 NOV WELL 5 NOV WELL NOV UTIL WTP NOV WELL 1 NOV CMF STRG BLDG 1 NOV 280457 55533657NOV15 280459 55533673NOV15 280466 55611420NOV15 280485 55675664NOV15 280469 55710289NOV15 280484 55793483NOV15 280458 55848238NOVI5 280467 55851521NOVIS 280468 55851539NOV15 280487 55851562NOV15 280486 55851604NOV15 280470 55877872NOV15 280494 55887046NOV15 280480 56034416NOV15 5085.6530 5015.6530 1340.6256 5065.6256 1730.6256 5320.6256 2092.6256 1540.6256 1730.6256 1730.6256 1340.6256 5320.6256 5320.6256 5325.6256 5320.6256 1540.6256 BEER LIQUOR #3 STOCK PURCHASES BEER LIQUOR #1 STOCK PURCHASES UTILITIES - NATURAL GAS UTILITIES- NATURAL GAS UTILITIES- NATURAL GAS UTILITIES- NATURAL GAS UTILITIES - NATURAL GAS UTILITIES - NATURAL GAS UTILITIES- NATURAL GAS UTILITIES - NATURAL GAS UTILITIES- NATURAL GAS UTILITIES- NATURAL GAS UTILITIES - NATURAL GAS UTILITIES - NATURAL GAS UTILITIES- NATURAL GAS UTILITIES-NATURAL GAS FIRE BLDG & GROUNDS MNTC LIQUOR #2 OPERATIONS PARK BUILDING MAINTENANCE WATER WELLIBOOSTER STN MNTIRPR 14200 CEDAR AVE -OLD CITY HALL CMF BUILDINGS & GROUNDS MNTC PARK BUILDING MAINTENANCE PARK BUILDING MAINTENANCE FIRE BLDG & GROUNDS MNTC WATER WELUBOOSTER STN MNTIRPR WATER WELLIBOOSTER STN MNTIRPR WATER TREATMENT FCLTY MNTCIRPR WATER WELLIBOOSTER STN MNTIRPR CMF BUILDINGS & GROUNDS MNTC R55CKR2 LOGIS101 Chec # Date Amount 266974 11/24/2015 24.28 15.85 73.21 20.68 48.66 2.954.80 Supplier/ Ex planation PO # 100319 CENTERPOINT ENERGY SWIM BLDG NOV HUNTINGTON PK NOV CMF STRG BLDG 3 NOV 460 REFLECTION RD NOV SWIM UNIT D NOV CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11122/2015 - 1112712015 Doc No Inv No Account No 280481 5628407 N O V 15 1940.6256 280482 56346620NOV15 1730.6256 280483 56696487NOV15 1540.6256 280511 75761361 NOV1 5 5380.6256 280510 78955218NOV15 1940.6256 265975 11/24/2015 101720 CENTERPOINT ENERGY SERVICES INC 48.55 SWIM NAT GAS NOV 280455 3135562 368.85 IA1 NAT GAS NOV 260446 3135902 553.05 CMF NAT GAS NOV 280456 3135912 1,451.26 CH NAT GAS NOV 280444 3135922 2,421.71 265976 1112412015 84.64 .48- .48 7.10 14.83 84.62 429.29 429.29 400.74 400.74 1,851.25 265977 11/24/2016 114.99 114.99 100878 CHARTER COMMUNICATIONS GOLF CABLE TV -NOV FIRE SALES TAX ADJUST FIRE SALES TAX ADJUST AFS1 CABLE CMF CABLE TV - NOV. GOLF CABLE TV -OCT GOLF VAR SVC -NOV GOLF WIFI SERVICE -OCT GOLF WIFI SERVICE -NOV GOLF WIFI SERVICE -OCT 148676 CLAYTON, ALBERT PK BOOTS -A CLAYTON 280378 835230460052429 SNOV 15 280360 835230604000054 7NOV15 280360 835230604000054 7NOV15 280360 835230604000054 7NOV15 280422 835230604010892 8NOV15 280379 835230604052429 8OCT15 280426 835230604053823 IN'OV15 280381 835230604053823 IOCT15 260376 835230604053824 9NOV15 280377 835230604053824 9OCT15 280364 20151110A 1940.6256 5210.6256 1540.6256 1060.6256 5110.6237 1340.6237 1000.2330 1340.6237 1540.6237 5110.6237 5110.6237 5110.6237 5110.6237 5110.6237 1710.6281 Subledge Account Description Continued... UTILITIFS - NATURAL GAS UTILITIES- NATURAL GAS UTILITIES- NATURAL GAS UTILITIES- NATURAL GAS UTILITIES- NATURAL GAS 11/24/201515:05 03 Page- 10 UTILITIES- NATURAL GAS UTILITIES - NATURAL GAS UTILITIES - NATURAL GAS UTILITIES - NATURAL GAS TELEPHONEIPAGERS TELEPHONEIPAGERS DUE TO OTHER GOVERNMENT TELEPHONEIPAGERS TELEPHONE /PAGERS TELEPHONFIPAGERS TELEPHONEIPAGERS TELEPHONEIPAGERS TFLEPHONEIPAGERS TELEPHONEIPAGERS Business Unit AQUATIC SWIM CENTER PARK BUILDING MAINTENANCE CMF BUILDINGS & GROUNDS MNTC SEWER LIFT STN REPAIR & MNTC AQUATIC SWIM CENTER AQUATIC SWIM CENTER ARENA 1 BUILDING MAINTENANCE CMF BUILDINGS & GROUNDS MNTC MUNICIPAL BLDG & GROUNDS MNTC GOLF CLUBHOUSE BUILDING FIRE BLDG & GROUNDS MNTC GENERAL FUND BALANCE SHEET FIRE BLDG & GROUNDS MNTC CMF BUILDINGS & GROUNDS MNTC GOLF CLUBHOUSE BUILDING GOLF CLUBHOUSE BUILDING GOLF CLUBHOUSE BUILDING GOLF CLUBHOUSE BUILDING GOLF CLUBHOUSE BUILDING UNIFORMICLOTHINGALLOWANCE PARK MAINTENANCE MANAGEMENT R55CKR2 LOGIS1t11 101324 D,C, BRAUN CO CITY OF APPLE VALLEY 500.00 LIFT 7 FLOAT REPLACMENT 280692 101 Council Check Register by GL 500.00 Council Check Register by Invoice & Summary 100123 DAKOTA COUNTY FINANCIAL SERVICES 1,148.34 UTILITIES -3RD QTR 2015 1112212015 -- 11/2712015 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 265977 1112412016 SIGNAL PARTS 148676 CLAYTON, ALBERT 18133 265978 11124/2016 280269 100314 COCA -COLA REFRESHMENTS USA, INC 6,281.55 291.84 AVSA CONCESSION PRODUCT 280601 126829909 5260.6540 291.84 HAYES CONCESSION PRODUCT 280601 126829909 5205.6540 20151124 583.68 POL TITLE FORFEITURE -07 SATURN 280391 20151124 265979 11/24/2015 101007 CROSS NURSERIES INC 266984 11/2412015 100125 DAKOTA COUNTY TECHNICAL COLLEGE 642.00 TREE REPLACEMENT STOCK 280330 37561 1520.6229 280273 130901 642.00 375.00 BASIC PITITVI- SCHULTZ 280362 265980 11/24/2015 100114 CUB FOODS .67 POL USE TAX 280393 201511161000 26.12 SNACKS FOR MULTI HOUSING MTG 280393 201511161000 .67- 260393 201511161000 26.12 265981 11/24/2015 101324 D,C, BRAUN CO 500.00 LIFT 7 FLOAT REPLACMENT 280692 101 500.00 265982 1112412015 100123 DAKOTA COUNTY FINANCIAL SERVICES 1,148.34 UTILITIES -3RD QTR 2015 280288 18105 35.99 POL RADIO REPL POWER SUPPLY 280289 18117 267.22 SIGNAL PARTS 280269 18133 4,830.00 SIGNAL MAINT JULY­ SEPT 2015 280269 18133 6,281.55 265983 11/24/2015 100139 DAKOTA COUNTY LICENSE CENTER 20.75 POL TITLE FORFEITURE -'03 HONDA 280391 20151124 20,75 POL TITLE FORFEITURE -07 SATURN 280391 20151124 41.50 266984 11/2412015 100125 DAKOTA COUNTY TECHNICAL COLLEGE 2,500.00 EMERGENCY DRIVERS TRAINING 280273 130901 375.00 BASIC PITITVI- SCHULTZ 280362 130937 375.00 BASIC PITITVI -ENGEL 280362 130937 375.00 BASIC PITITVI -YARD 280362 130937 375.00 BASIC PITITVI- DROGSETH 280362 130937 375.00 BASIC PIT/TVI -HOLLE 280362 130937 375.00 BASIC PiTITVI- MEUWISSEN 280362 130937 1275.6229 1275.6229 1000.2330 5380.6215 5805.6545 1200.6215 1680.6215 1680.6249 1215.6399 1215.6399 1310.6275 1225,6275 1225.6275 1225.6275 1225.6275 1225.6275 1225.6275 Subledge Account Description Continued... 11/241201515:05:03 Page - 11 TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE GENERAL SUPPLIES GENERAL SUPPLIES GENERALSUPPLIES DUE TO OTHER GOVERNMENT EQUIPMENT -PARTS Business Unit ARENA 2 MANAGE ENT -HAYES ARENA 1MANAGEMENT NATURAL RESOURCES POL COMMUN OUTREACH/CRIME PRE\ POL COMMUN OUTREACH/CRIME PRE\ GENERAL FUND BALANCE SHEET SEWER LIFT STN REPAIR & MNTC NON - TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND EQUIPMENT-PARTS POLICE MANAGEMENT EQUIPMENT-PARTS TRAFFIC SIGNS/SIGNALS/MARKERS OTHER CONTRACTUAL SERVICES TRAFFIC SIGNS/SIGNALS/MARKERS OTHER CHARGES POLICE DETECTIVE UNIT OTHER CHARGES POLICE DETECTIVE UNIT SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING SCHOOLS /CONFERENCESIEXP LOCAL POLICE TRAINING SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11/241201515:05:G3 Page- 12 1112212015 -- 11/27/2015 Check # Date 265984 1112412015 265986 1112412016 Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 100128 DAKOTA COUNTY TECHNICAL COLLEGE Continued... 375.00 BASIC PITITVI -MATOS 280362 130937 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING 375.00 BASIC PITTrVI- DAHLSTROM 280362 130937 1225.6275 SCHOOLSICONFERENCES/EXP LOCAL POLICE TRAINING 375.00 BASIC PITfNI- DEIONKER 280362 130937 1225.6275 SCHOOLS/CONF ERE NCES /EXP LOCAL POLICE TRAINING 375.00 BASIC PITfTVI -GIBES 280362 130937 1225.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE TRAINING 6,250.00 100128 DAKOTA ELECTRIC ASSOCIATION 17,89 LS 3 PALOM 3RD 1027648 FNL PMT 280387 1027648NOV15 5380;6255 UTILITIES- ELECTRIC SEWER LIFT STN REPAIR & MNTC 5,10 CD SIREN -CMF #2010767 280390 207885 1290.6255 UTILITIES- ELECTRIC CIVIL DEFENSE MANAGEMENT 5.10 CD SIREN- HUNTINGTON #2010775 280390 207885 1290.6255 UTILITIES- ELECTRIC CIVIL DEFENSE MANAGEMENT 5,10 CO SIREN - DELANEY #2010783 2BO390 207685 1290.6255 UTILITIES- ELECTRIC CIVIL DEFENSE MANAGEMENT 5.10 CD SIREN - DUCHESS #2010791 280390 207865 1290.6255 UTILITIES - ELECTRIC CIVIL DEFENSE MANAGEMENT 5.10 CD SIREN - GALAXIE & 42 #2010809 280390 207885 1290.6255 UTILITIES - ELECTRIC CIVIL DEFENSE MANAGEMENT 5.10 CD SIREN -CED KNOLLS #2010817 280390 207885 1290.6255 UTILITIES- ELECTRIC CIVIL DEFENSE MANAGEMENT 5.10 CD SIREN- WNLDWOOD #2010825 280390 207885 1290.6255 UTILITIES - ELECTRIC CIVIL DEFENSE MANAGEMENT 5.10 CD SIREN- CHAPARRAL #2010833 280390 207885 1290,6255 UTILITIES- ELECTRIC CIVIL DEFENSE MANAGEMENT 5,10 CD SIREON -PILOT KNOB 9394930 -2 260390 207885 1290.6255 UTILITIES - ELECTRIC CIVIL DEFENSE MANAGEMENT 8,28 GAR DNVW DR -SL SIGN 9379233 -0 280390 207885 1210.6255 UTILITIES- ELECTRIC POLICE FIELD OPERATIONSIPATROL 10.35 LEGION FLD PRESS BX #310081 -5 280390 207885 1730.6255 UTILITIES - ELECTRIC PARK BUILDING MAINTENANCE 10.35 PK -BELMT PD AER /FOUNT #325093 -3 280390 207885 1720.6255 UTILITIES - ELECTRIC PARK GROUNDS MAINTENANCE 13.81 ALIMAGNET PK RESTRM #144117 -9 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 24.45 PW RADIO EQUIP #215383 -1 280390 207885 1540.6255 UTILITIES- ELECTRIC CMF BUILDINGS & GROUNDS MNTC 29.19 GALAXIE PK WMHSE #481583 -3 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 38.39 HAG EMEISTER TENNIS LTS #1804087 280390 207885 1745.6255 UTILITIES- ELECTRIC PARK CRTIGAME AREA MAINTENANCE 41.96 AV EAST PK WMHSE #2148484 280390 207885 1730.6255 UTILITIES - ELECTRIC PARK BUILDING MAINTENANCE 4 -8.89 SALT BLDG #310219 -1 280390 207885 1540.6255 UTILITIES - ELECTRIC CMF BUILDINGS & GROUNDS MNTC 50.91 HAGEMEISTER PK SHLTR #151256 -5 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 52.35 FOUNDER PK LT #366449-7 280390 207885 1740.6255 UTILITIES- ELECTRIC PARK SIDEWALKIPATH MAINTENANCE 79,27 VALLEY MID PK SHLTR #1247824 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 82.15 DELANEY PK SHLTR #151247 -4 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 83.12 FARQ PK RESTROOMS #1617653 280390 207885 1730.6255 UTILITIES - ELECTRIC PARK BUILDING MAINTENANCE 95.18 EASTVIEW PRESS BOX #2079408 280390 207885 1730.6255 UTILITIES - ELECTRIC PARK BUILDING MAINTENANCE 99.83 HUNTINGTON PK SHLTR #2014926 280390 207885 1730.6255 UTILITIES - ELECTRIC PARK BUILDING MAINTENANCE 141.34 KELLEY PD PK/SPKLR #405066 -2 280390 207885 1720.6255 UTILITIES - ELECTRIC PARK GROUNDS MAINTENANCE 159.48 CMF STORAGE #2009652 280390 207885 1540.6255 UTILITIES - ELECTRIC CMF BUILDINGS & GROUNDS MNTC 159.48 SCOTT TENNIS LTS #1804079 280390 207885 1745.6255 UTILITIES - ELECTRIC PARK CRTIGAME AREA MAINTENANCE 173.75 AVFAC EXPANSION #443065 -8 280390 207885 1940.6255 UTILITIES - ELECTRIC AQUATIC SWIM CENTER 203,09 REDWOOD /POOL #108328 -6 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 267.48 PARK HS #4 FIELDS #224529 -8 280390 207885 1780.6255 UTILITIES - ELECTRIC PARK HIGH SCHOOL #4 FIELDS 302.87 FIRE STATION #3 #146046 -8 280390 207885 1340.6255 UTILITIES - ELECTRIC FIRE BLDG & 'UNDS MNTC R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/24/201515:05:03 Council Check Register by GL Page- 13 Council Check Register by Invoice & Summary 11122!2015- 11/27/2015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 265985 11124/2015 100128 DAKOTA ELECTRIC ASSOCIATION Continued... 325.89 FIRE STATION #2 #145450 -3 280390 207885 1340.6255 UTILITIES - ELECTRIC FIRE BLDG & GROUNDS MNTC 486.95 TEEN CENTER #268335 -7 280390 207885 1730.6255 UTILITIES- ELECTRIC PARK BUILDING MAINTENANCE 1,054.69 FIRE STATION #1 #111343 -0 280390 207885 1340.6255 UTILITIES - ELECTRIC FIRE BLDG & GROUNDS MNTC: 1,266.91 PARK PATHWAY LTS #2053296 280390 207885 1740,6255 UTILITIES - ELECTRIC PARK SIDEWALK/PATH MAINTENANCE 1,399.23 CENTRAL MAINT FAC #511870 -8 280390 207885 1540.6255 UTILITIES - ELECTRIC CMF BUILDINGS & GROUNDS MNTC 1,557.73 HAYES COMM & SR CTR #451229 -9 280390 207885 1920.6255 UTILITIES- ELECTRIC SENIOR CENTER 2,035.81 QUARRY PTATHLCPLX#456933 -1 280390 207885 1715.6255 UTILITIES- ELECTRIC PARKATHLETIC FIELD MAINTENANC 2,503.53 AV COMM CTR #1863305 280390 207885 1900.6255 UTILITIES - ELECTRIC AV COMMUNITY CENTER 2,978.66 AQUATIC CENTER #273061 -2 280390 207885 1940.6255 UTILITIES - ELECTRIC AQUATIC SWIM CENTER 4,359.94 EASTVIEW- HIGHLAND #1889047 280390 207885 1715.6255 UTILITIES - ELECTRIC PARKATHLETIC FIELD MAINTENANC 5,040.86 MUNICIPAL CENTER #288247 -0 280390 207885 1060.6255 UTILITIES- ELECTRIC MUNICIPAL BLDG & GROUNDS MNTC 1,424.02 OLD CITY HALL #5 1754 1 -9 280390 207885 2092.6255 UTILITIES- ELECTRIC 14200 CEDAR AVE -OLD CITY HALL 826.22 LIQUOR STORE 2 #138678 -8 280390 207885 5065.6255 UTILITIES - ELECTRIC LIQUOR #2 OPERATIONS 1,460.06 LIQUOR STORE 1 #145003 -0 280390 207885 5025.6255 UTILITIES - ELECTRIC LIQUOR #1 OPERATIONS 1,472.54 LIQUOR STORE 3 #444140 -8 260390 207885 5095.6255 UTILITIES- ELECTRIC LIQUOR #3 OPERATIONS 850.29 VLLYWD GOLF SPRINK- 134893 -7 280390 207885 5150.6255 UTILITIES- ELECTRIC GOLF COURSE MAINTENANCE 3,401.60 ICE ARENA #1 #136723 -4 280390 207885 5210.6255 UTILITIES- ELECTRIC ARENA BUILDING MAINTENANCE 5,386.95 HAYES PK ICE ARENA #222230-5 280390 207885 5265.6255 UTILITIES- ELECTRIC ARENA BLDG MAINTENANCE - HAYES 10.35 PUMPHOUSE 15 #2121093 280390 207885 5320,6255 UTILITIES- ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 12.73 HERALD WY PRESS STN #103686 -2 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 13.93 PALOMINO RESERVOIR #103546 -8 280390 207885 5320.6255 UTILITIES- ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 18.70 WTRTWR RESERV- LONGRDG #144881- 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELL/BOOSTER STN MNTIRPR 35.16 LS 7 HERITAGE HILLS #144109-6 280390 207885 5380.6255 UTILITIES - ELECTRIC SEWER LIFT STN REPAIR & MNTC 43.64 LS 10 NORDIC WOODS #1830835 280390 207885 5380.6255 UTILITIES - ELECTRIC SEWER LIFT STN REPAIR & MNTC 43.73 PUMPHOUSE #2 #108018 -3 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 45.91 LS 11- HIGHLAND PT CT #2021699 280390 207885 5380.6255 UTILITIES- ELECTRIC SEWER LIFT STN REPAIR & MNTC 69.05 PUMPHOUSE #5 #135486 -9 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELL /BOOSTER STN MNTIRPR 72.75 PUMPHOUSE #1 #106890 -7 280390 207885 5320,6255 UTILITIES- ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 86.70 PUMPHOUSE #3 #106099 -5 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELL/BOOSTER STN MNTIRPR 106.99 LIFT STN 5 WHITNEY #1116599 280390 207885 5380.6255 UTILITIES - ELECTRIC SEWER LIFT STN REPAIR & MNTC 107.15 PUMPHOUSE 08 #1468404 280390 2D7885 5320.6255 UTILITIES- ELECTRIC WATER WELL/BOOSTER STN MNTIRPR 113.96 PUMPHOUSE 12 #2023273 280390 207885 5320,6255 UTILITIES - ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 116.45 PUMPHOUSE 13 #2023265 280390 207885 5320,6255 UTILITIES - ELECTRIC WATER WELUBOOSTER STN MNTIRPR 116.45 PUMPHOUSE 17 #307438 -2 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 131.79 LS 9 4771 DOMINICAVW 9525977- 280390 207885 5380.6255 UTILITIES- ELECTRIC SEINER LIFT STN REPAIR & MNTC 136.33 PUMPHOUSE 14 #2008852 280390 207885 5320.6255 UTILITIES- ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 137.32 PUMPHOUSE 18 #1078310 280390 207885 5320.6255 UTILITIES- ELECTRIC WATER WELL/BOOSTER STN MNTIRPR 145.27 PUMPHOUSE 19 #415728 -5 280390 207885 5320.6255 UTILITIES - ELECTRIC WATER WELLIBOOSTER STN MNTIRPR 183.69 LIFT STN 4 PH LKSHR #1030667 280390 207885 5380.6255 UTILITIES - ELECTRIC SEWER LIFT STN REPAIR & MNTC R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11124/201515:0&03 Check # 'Date 265985 11/24/2015 Amount Supplier / Explanation PO # 100128 DAKOTA ELECTRIC ASSOCIATION 220.00 AV BOOSTER - NORDIC #138075 -7 286.28 LIFT STN 3 PALOM 3RD 41027648 303.92 LS 2 7490 127TH ST W #490873 -7 348.16 PUMPHOUSE #4 #121151 -5 1,103.85 LIFT STN 1 ELLICE #131715 -5 1,133.09 PUMPHOUSE #7 #126394 -6 2,183.72 PUMPHOUSE 09 #1526292 2,231.15 PUMPHOUSE #10 #155867 -5 2,276,71 PUMPHOUSE #11 #174395 -4 4,363.69 PUMPHOUSE 20 #484299 12,042.93 WTR TREATMENT PLANT #511870 -8 10.35 LS STM SWR HGHWD #1586924 14.05 LS STM SWR- BELMONT PK #2011021 19.30 LS TM SWR BRIAR OAKS #1827781 24.80 LS- WHEATON PONDS #443438 -7 83.67 LS STN COBB LK #306511 -7 110.76 LS STM SWR PENNOCK SHR #135489 290.47 LS STM SWR- HANNOVER #19860009 303.91 LS 2 7698 128TH ST W #490873 -7 588.99 LS STM SWR ALI MAGNET #144134 -4 1,659.26 LS STM SWR FARQUAR #137184 -8 25.86 CEMETERY LTS FLAGPOLE #318998 -2 42.86 CEMETERY LTS #339637 -1 24.44 UTIL RADIO EQUIP #215383 -1 34.22 SIGNAL 153RD & CUB #2013084 34.46 SIGNAL - GALAXIE & 153RD #3128204 35.40 SIG NAL-GARRETT & 150TH #1802081 39,46 SIGNAL - 147TH /PENNOCK #103448 -7 39,58 SIGNAL - GALAXIE & 140TH #2053858 40.42 SIGNAL - 140TH /PENNOCK #303778 -5 40.89 SIG NAL-GALAXIE & 147TH #1022698 41.13 SIG NAL-149TH/PEN NOCK #103448-7 42.56 SIGNAL - 140TH /FLAGSTAFF #2750370 42.80 SIGNAL - GALAXIE & 38 #2146678 43.64 SIGNAL -CEDAR & 145TH 92047702 44.59 SIGNAL 42 & PENNOCK #1033836 49.00 SIGNAL CEDAR & 147TH #1033901 49.73 SIGNAL CEDAR & 140TH #1577386 50.33 GASLIGHT STREET LT #267358 -0 Council Check Register by GL Council Check Register by Invoice & Summary 11/2212015 - 11/27/2015 Doc No Inv No Account No 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 260390 207865 2BO390 207885 280390 207885 280390 207885 260390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 280390 207885 20390 207885 5320.6255 5380.6255 5380.6255 5320.6255 5380.6255 5320.6255 5320.6255 5320,6255 5320,6255 5320.6255 5325,6255 5505.6255 5505.6255 5505.6255 5505.6255 5505.6255 5505.6255 5505.6255 5505.6255 5505.6255 5505.6255 5605.6255 5605.6255 5805.6255 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 Subledge Account Description Continued... UTILITIES - ELECTRIC UTILITIES- ELECTRIC UTILITIES- ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES- ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES- ELECTRIC UTILITIES - ELECTRIC UTILITIES- ELECTRIC UTILITIES- ELECTRIC UTILITIES- ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES- ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES- ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES- ELECTRIC NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAMABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE Page - 14 Business Unit WATER WFLLBOOSTER STN MNTIRPR SEWER LIFT STN REPAIR & MNTC SEWER LIFT STN REPAIR & MNTC WATER WELL/BOOSTER STN MNTIRPR SEWER LIFT STN REPAIR & MNTC WATER WELL /BOOSTER STN MNTIRPR WATER WELL /BOOSTER STN MNT /RPR WATER WELLIBOOSTER STN MNTIRPR WATER WELLIBOOSTER STN MNTIRPR WATER WELLIBOOSTER STN MNTIRPR WATER TREATMENT FCLTY MNTC /RPR STORM DRAIN MNTC /RPR /SUMPS STORM DRAIN MNTC /RPR /SUMPS STORM DRAIN MNTC /RPRISUMPS STORM DRAIN MNTCIRPR /SUMPS STORM DRAIN MNTCIRPRISUMP$ STORM DRAIN MNTC /RPR /SUMPS STORM DRAIN MNTC /RPR1$UMP$ STORM DRAIN MNTC /RPR /SUMPS STORM DRAIN MNTC /RPRISUMPS STORM DRAIN MNTC /RPR /SUMPS CEMETERY CEMETERY STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 1112212015 - 1112712015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No 265985 1112412015 100128 DAKOTA ELECTRIC ASSOCIATION 5805.6545 5805.6545 5805,6545 5805,6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 1210.6255 1730.6255 1730.6255 5805.6545 5805.6545 2092.6249 1210.6215 1210.6215 5015.6530 2092.6249 5055.6540 5055.6540 5015.6540 Subledger Account Description Continued... NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON -TAXABLE MISC FOR RESALE NON -TAXABLE MISC FOR RESALE NON -TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC NON - TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE 11/24/201515:05:03 Page - 15 STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND, STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND POLICE FIELD OPERATIONS/PATROL PARK BUILDING MAINTENANCE PARK BUILDING MAINTENANCE STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND OTHER CONTRACTUAL SERVICES 14200 CEDAR AVE -OLD CITY HALL EQUIPMENT -PARTS EQUIPMENT -PARTS POLICE FIELD OPERATIONS/PATROL POLICE FIELD OPERATIONS/PATROL BEER LIQUOR 41 STOCK PURCHASES OTHER CONTRACTUAL SERVICES 14200 CEDAR AVE -OLD CITY HALL TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES 52.47 TUNNEL STREET LT #279581 -3 280390 207885 54.85 SIGNAL- 140THIJOHNNY CK #2750412 280390 207885 57.83 SIGNAL GALAXIE & 150TH #1821115 280390 207885 62.84 SIGNAL42 & GARDENVW #124646 -1 280390 207885 135.37 147TH ST W LTS 4498760 -8 280390 207885 233.56 CEDAR1147TH LTS #501520 -1 280390 207885 245.13 CO RD 42/CEDAR LTS #501516 -9 280390 207885 369.91 CEDAR1140TH LTS 0501536 -7 280390 207885 373.26 CEDAR1145TH LTS #501526 -8 280390 207885 429.21 CEDAR & 153RD LT #487980 -5 280390 207885 480.87 CEDAR & 157RD LT #487985-4 280390 207885 30,341.93 UTILITY STREET LTS #1109149 280390 207885 8.28 SIGNAL 140THIGRDNVW #303776 -9 280416 207989 16.32 GARDENVIEW DR PK SHLTR 433109- 280416 207989 17.76 REDWD PRKS RESTRM #451469 -1 280416 207989 30.40 SIGNAL 140THIHAYES #303777 -7 280416 207989 39.82 SIGNAL140THIGRONVW #303776 -9 280416 207989 105,089.93 265986 11/2412015 145240 ECOLAB PEST ELIM DIV 65.00 ST MARY'S PEST CONTROL -1119 280296 6759659 65.00 266987 11!2412015 100407 EMERGENCY AUTOMOTIVE TECHNOLOGIES INC 688.04 FENDER WRAPS - SQUADS 280677 AW1002152 2,500.00 FENDERWRAPS - SQUADS 280677 AW1002152 3,188.04 265988 1112412015 148636 ENKE BREWING COMPANY 295.20 BEER #1 00051999 280471 4669 295.20 265989 1112412015 144567 EXECUTIVE OUTDOOR SERVICES LLC 480.00 ST MARY'S FALL CLEAN UP 280337 682 480.00 266990 1112412015 119126 EXTREME BEVERAGES LLC 456.00 TAX #2 00043761 280474 2801337 77.B0 TAX #2 00043761 2BO475 3122008 609.60 TAX #1 00043761 280472 W1285316 5805.6545 5805.6545 5805,6545 5805,6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 5805.6545 1210.6255 1730.6255 1730.6255 5805.6545 5805.6545 2092.6249 1210.6215 1210.6215 5015.6530 2092.6249 5055.6540 5055.6540 5015.6540 Subledger Account Description Continued... NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON -TAXABLE MISC FOR RESALE NON -TAXABLE MISC FOR RESALE NON -TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE NON - TAXABLE MISC FOR RESALE UTILITIES - ELECTRIC UTILITIES - ELECTRIC UTILITIES - ELECTRIC NON - TAXABLE MISC FOR RESALE NON- TAXABLE MISC FOR RESALE 11/24/201515:05:03 Page - 15 STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND, STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND POLICE FIELD OPERATIONS/PATROL PARK BUILDING MAINTENANCE PARK BUILDING MAINTENANCE STREET LIGHT UTILITY FUND STREET LIGHT UTILITY FUND OTHER CONTRACTUAL SERVICES 14200 CEDAR AVE -OLD CITY HALL EQUIPMENT -PARTS EQUIPMENT -PARTS POLICE FIELD OPERATIONS/PATROL POLICE FIELD OPERATIONS/PATROL BEER LIQUOR 41 STOCK PURCHASES OTHER CONTRACTUAL SERVICES 14200 CEDAR AVE -OLD CITY HALL TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 1112212015 - 11127/2015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No 266990 11/2412015 119126 EXTREME BEVERAGES LLC 46.40 TAX #1 00043761 280473 W1299983 5015.6540 1.189.80 266991 1112412015 100157 FACTORY MOTOR PARTS CO 35.66 #06 SOLENOID 280305 75197282 1210.6215 35.66 265992 11124/2015 145197 FIRST ADVANTAGE OCC HLTH SVC CORP 32.00 ANNUAL ENROLLMENT DOUG MILLER 280268 2516751510 1600.6235 32.00 265993 11/24/2015 100177 FLUEGEL ELEVATOR INC 40.50 STRAW FOR SEED BED 280401 2723434 1720.6229 40.50 265994 11124/2015 100768 FRONTIER COMMUNICATIONS OF MN 16.50 POL INTOXILIZER 280572 651101065412229 1250.6237 37NOV15 173.69 TEEN CTR PHONES 280568 952953238502179 1730.6237 97NOV15 70.55 SWIM -GAS LINE MONITOR 280571 952953239405100 1940.6237 67NOV15 260.74 265995 11/24/2015 100769 FRONTIER COMMUNICATIONS OF MN PARK BUILDING MAINTENANCE TELEPHONEIPAGERS 66.00 UTIL STRM SWR ALARMS 280609 651197340501279 5505.6249 TELEPHONEIPAGERS GOLF CLUBHOUSE BUILDING TELEPHONEIPAGERS 97NOV15 TELEPHONEIPAGERS 33.00 CMF RADIO LINE 280567 651197403911269 1540.6237 27NOV15 202.67 UTIL WTP PHONES 280603 952431508111088 5325.6237 97NOV15 68.51 AVCC CREDIT CARD PHONE 280566 952953231702179 1900.6237 97NOV15 3.57- GOLF -USE TAX ADJUST 280596 952953231904129 5100.2330 47NOV15 3.57 GOLF -USE TAX ADJUST 280596 952953231904129 5110.6237 47NOV15 51.86 GOLF CLUBHOUSE PHONES 280596 952953231904129 5110.6237 47NOV15 140.82 PK JCRP PHONES 280573 952953234904 1730.6237 Subledge Account Description Continued... TAXABLE MISC FOR RESALE 111241201515.05:03 Page - 16 Business Unit LIQUOR At STOCK PURCHASES EQUIPMENT -PARTS POLICE FIELD OPERATION S /PATRQL CONSULTANT SERVICES STREET MANAGEMENT GENERAL SUPPLIES PARK GROUNDS MAINTENANCE TELEPHONEIPAGERS POLICE FACILITY TELEPHONEIPAGERS PARK BUILDING MAINTENANCE TELEPHONEIPAGERS AQUATIC SWIM CENTER OTHER CONTRACTUAL SERVICES STORM DRAIN MNTCtRPR /SUMPS TELEPHONEIPAGERS CMF BUILDINGS & GROUNDS MNTC TELEPHONEIPAGERS WATER TREATMENT FCLTY MNTCIRPR TELEPHONEIPAGERS AV COMMUNITY CENTER DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET TELEPHONEIPAGERS GOLF CLUBHOUSE BUILDING TELEPHONEIPAGERS GOLF CLUBHOUSE BUILDING TELEPHONEIPAGERS PARK BUILDIN` '' AINTENANCE R55CKR2 LOGIS101 CITY OF APPLE VALLEY 111241201515:05:03 Council Check Register by GL Page- 17 Council Check Register by Invoice & Summary 1112212015 - 11/27/2015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 266995 11/24/2015 100769 FRONTIER COMMUNICATIONS OF MN Continued... 47NOV15 346.51 PK REDWOOD PHONES 280570 952953235004139 1730.6237 TELEPHONEIPAGERS PARK BUILDING MAINTENANCE 47NOV15 233.33 UTIL MNTC PHONE 280602 952953235508170 5305.6237 TELEPHONEIPAGERS WATER MGMTIREPORTIDATA ENTRY 47NOV15 208.95 IA2 PHONES 280599 952953236511019 5265,5237 TELEPHONEIPAGERS ARENA 2 BLDG MAINTENANCE -HAVES 57NOV15 244.08 IA1 PHONES 280600 952953236604149 5210.6237 TELEPHONEIPAGERS ARENA 1 BUILDING MAINTENANCE 47NOV15 70.07 OLD CITY HALL PHONE 280574 952953253410100 2092.6237 TELEPHONEIPAGERS 14200 CEDAR AVE -OLD CITY HALL 17NOV15 170.74 CH GENERATORIHVAC MODEM 280569 952953273409250 1060,6237 TELEPHONEIPAGERS MUNICIPAL BLDG & GROUNDS MNTC 07NOV15 136.09 SWIM- CHLORINE MONITOR 280565 952953291301071 1940.6237 TELEPHONEIPAGERS AQUATIC SWIM CENTER _ D7NOV15 1,974.63 265996 11/2412015 100282 G & K SERVICES 33.77 ENTRY RUGS 260284 1013390156 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 111.53 BATHROOM SUPPLIES 280284 1013390156 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 130.35 LINENS 280284 1013390156 5120.6240 CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 44.27 MATSIRUGS AND TOWELS 280374 1013401625 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 105.85 LINENS AND NAPKINS 280374 1013401625 5120.6240 CLEANING SERVICE/GARBAGE REMOVGOLF KITCHEN 137.96 BATHROOM SUPPLIES 280374 1013401625 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING 34.56 STAFF SHIRTS 280375 1013401626 5120.6240 CLEANING SERVICEIGARBAGE REMOVGOLF KITCHEN 598.29 265997 11/2412015 148685 GIBBS, JAMES 50.44 TOWARD ZERO DEATHS -GIBBS 280559 20151123A 1225.6275 SCHOOLSICONFERENCESIEXP LOCAL POLICE TRAINING 50.44 265998 11124/2015 100211 GORDON, PATRICK S 59.98 UTIL JEANS- GORDON 280383 20151117 5305,6261 UNIFORMICLOTHINGALLOWANCE WATER MGMTfREPORT /DATAENTRY 59.98 265999 11124/2015 101328 GOVCONNECTION INC 241.40 COMPUTER PERIPHERALS 280397 53216558 1030.6211 SMALL TOOLS & EQUIPMENT INFORMATION TECHNOLOGY 241.40 266000 1112412015 100217 GRAINGER R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11/2212015 — 11/27/2015 Check # Date Amount Supplier I Explanatio PO # Doc No Inv N o Account No Subledger Account Description 266000 11/2412015 100217 GRAINGER Continued... 178.65 CMF DOOR HANDLES 280315 9665665225A 1540.6215 EQUIPMENT -PARTS FREIGHT ON RESALE MDSE WINE FREIGHT ON RESALE MDSE WINE FREIGHT ON RESALE MDSE WINE 1112412 01 51 5:05', 03 Page - 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19 Council Check Register by Invoice & Summary 11/22/2015 - 11/27/2015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 266008 11/24/2016 102647 HOWLAND'S IKON Continued... 10.00 STIR EMBROIDERY ON JACKETS 280382 150604 1600.6281 UNIFORMICLOTHING ALLOWANCE STRFFT MANAGEMENT 20.00 PK EMBROIDERY ON JACKETS 280382 150604 1710.6281 UNIFORM / CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 5.00 UTIL EMBROIDERY ON JACKETS 280382 150604 5365.6281 UNIFORM /CLOTHING ALLOWANCE SEWER MGMTIREPORTSIDATA ENTRY 5.00 UTIL EMBROIDERY ON JACKETS 280382 150604 5305.6281 UNIFORMICLOTHING ALLOWANCE WATER MGMTIREPORT /DATA ENTRY 40.00 266009 11124/2015 146847 IMAGE INTEGRATION SYSTEMS DBA DOCUSPHERE 410.18 SCANNER (2) MAINTAGMT 280333 8670 1035.6399 OTHER CHARGES FINANCE 410.18 266010 11/24/2016 144088 INDEED BREWING CO 151.50 BFFR #2 00051420 280489 33822 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 414.00 BEER #3 00051420 280491 33956 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 467.50 BEER #1 00051420 280488 34309 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 282.50 BEER #2 00051420 280490 34387 5055,6530 BEER LIQUOR #2 STOCK PURCHASES 1,315,50 266011 11/2412016 100244 INDUSTRIAL UNIFORM CO LLC 3.98 UNIFORM 280352 E72478 1060.6281 VNIFORMICLOTHING ALLOWANCE MUNICIPAL BLDG & GROUNDS MNTC 3.98 UNIFORM 280352 E72478 1510.6281 UNIFORMICLOTHING ALLOWANCE PW ENGINEERING & TECHNICAL 5.97 UNIFORM 280352 E72478 1520.6281 UNIFORMICLOTHING ALLOWANCE NATURAL RESOURCES 7.96 UNIFORM 280352 E72478 1400.6281 UNIFORMICLOTHING ALLOWANCE INSPECTIONS MANAGEMENT 7.96 UNIFORM 280352 E72478 1530.6281 UNIFORMICLOTHING ALLOWANCE FLEET & BUILDINGS-CMF 11.94 UNIFORM 280352 E72478 1600.6281 UNIFORMICLOTHINGALLOWANCE STREET MANAGEMENT 29.85 UNIFORM 280352 E72478 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 31.84 UNIFORM 280352 E72478 1900.6281 UNIFORMICLOTHING ALLOWANCE AV COMMUNITY CENTER 3.99 UNIFORM 280352 E72478 5105.6281 UNIFORMICLOTHING ALLOWANCE GOLF MANAGEMENT 1,99 UNIFORM 280352 E72478 5205,6281 UNIFORMICLOTHING ALLOWANCE ARENA 1 MANAGEMENT 5.97 UNIFORM 280352 E72478 5365.6281 UNIFORMICLOTHING ALLOWANCE SEWER MGMTIREPORTSIDATA ENTRY 5.97 UNIFORM 280352 E72478 5305.6281 UNIFORMICLOTHING ALLOWANCE WATER MGMTIREPORTIDATA ENTRY 121.40 266012 11/24/2016 101796 INTERSTATE BATTERY SYSTEM OF MINNEAPOLIS 24.95 SCAN TOOL BATTERY 280303 220035166 1530.6215 EQUIPMENT -PARTS FLEET & BUILDINGS -CMF 24.95 266013 11/2412015 118232 JOHN DEERE FINANCIAL 33.96 MOWER PARTS 2B0402 P68564 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 148.35 MOWER PARTS 280403 W11020 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE Supplier 100608 FRONTIER AG & TURF R55CKR2 LOGIS101 COPIER MAINT USE 8 -21 TO 11 -20 280681 CITY OF APPLE VALLEY 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 125.94 Council Check Register by GL 260421 2108345 1500.6265 REPAIRS- EQUIPMENT Council Check Register by Invoice & Summary 125.00 PRINTER TONER 280420 2108877 11122/2015 — 1112712015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No Subledge Acc ount Description 266013 11/24/2015 REPAIRS - EQUIPMENT 118232 JOHN DEERE FINANCIAL Continued... 1765.6215 EQUIPMENT -PARTS 182.31 114,02 266014 11/24/2015 137375 LAW BULLETIN 266019 11124/2015 2,500.00 ADVERT MN INDUSTRIAL RE CONF 280361 1919827 1100.6239 PRINTING 2,500.00 266015 11/24/2015 280342 101371 LAWELL, MICHAEL T 5155.6212 11/24/201515:05:03 Page - 20 Business Unit DEV MANAGEMENT 1,101.12 NLC CON F- NASHVILLE - LAWELL 280327 20151118 1010.6276 SCHOOLS /CONFERENCESIEXP OTHERAOMINISTRATION 1,101.12 266016 11124/2015 116371 LOFFLER COMPANIES INC (CONT INV) 533.60 COPIER MAINT USE 8 -21 TO 11 -20 280681 2108344 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 125.94 COPIER MAINTENANCE 260421 2108345 1500.6265 REPAIRS- EQUIPMENT PW MANAGEMENT 125.00 PRINTER TONER 280420 2108877 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 19.61 COPIER MAINTENANCE 260419 2109929 1920.6265 REPAIRS - EQUIPMENT SENIOR CENTER 804.15 266017 11/24/2015 148672 LUJAN, JULIE 19.59 UB REFUND 15650 HEYWOOD WAY 280413 20151118B 5301,4997 WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 19,59 266018 11/2412015 100293 MACQUEEN EQUIPMENT 114,02 TRACLESS PARTS 280396 2160182 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 114,02 266019 11124/2015 138342 MANSFIELD OIL COMPANY 982.85 DY COLDPRO 3.5 DYED 280342 952090 5155.6212 MOTOR FUELSIOILS GOLF EQUIPMENT MAINTENANCE 502.93 UNLEADED FUEL 237 GA 280341 952092 5155.6212 MOTOR FUELS /OILS GOLF EQUIPMENT MAINTENANCE 1,485.78 266020 11/2412015 122121 MARGRON SKOGLUND WINE IMPORTS 1,50 FREIGHT #1 00046453 280492 20019016 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 83.00 WINE #1 00046453 280492 20019016 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 84.50 266021 1112412015 100299 MASTER ELECTRIC CO 216.44 ELECTRICAL PLUG IN KITCHEN 280285 SD12676 5110,6266 REPAIRS - BUILDING GOLF CLUBHOUSE BUILDING 100.93 FIX OUTLET FROM COOLER DELIVER 280691 9D12797 5065.6269 REPAIRS -OTHER LIQUOR #2 OPERATIONS 95.00 LAZY RIVER LIGHT POLE 280687 SD12803 1940.6249 OTHER CONTRACTUAL SERVICES AQUATIC SWIM CENTER 98.40 GFI REPLACEMENT FAC 280688 SD12804 1940.6249 OTHER CONTRACTUAL SERVICES AQUATIC SWI%A r,ENTER R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11/241201515:05:03 Council Check Register by GL Page- 21 Council Check Register by Invoice & Summary 11122/2015 - 11/27/2015 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No S ubledge r Account Description Business Unit 266021 11124/2015 100299 MASTER ELECTRIC CO Continued... 356.77 LED LIGHT ENTRY @ REDWOOD 280689 SD12837 1730.6266 REPAIRS- BUILDING PARK BUILDING MAINTENANCE 867.54 2 66022 11/24/2015 100309 MENAROS 13.96 PK DUCT TAPE, SCISSORS 280404 83496 1720.6229 GENERALSUPPLIES PARK G- ROUNDS MAINTENANCE 64.00 DELANEY RINK LUMBER DELIVERY 280395 85376A 1725.6735 CAPITAL OUTLAY -OTHER IMPROVEME PARK ICE RINK MAINTENANCE 26,93 HDWR FOR LIFT 2 280353 85386 5375,6229 GENERAL SUPPLIES SEWER MAINTENANCE AND REPAIR 6.18 GOLF USE TAX 280306 85427 5145,6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 89.85 SEAFOAM. BLEACH, MISC 280306 85427 5145,6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 6.18- 280306 85427 5100,2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 2.94 STORE 2 EXTENTION CORDS 280339 85521 5065.6211 SMALL TOOLS & EQUIPMENT LIQUOR #2 OPERATIONS 5.88 STORE 1 EXTENTION CORDS 280339 85521 5025.6211 SMALL TOOLS & EQUIPMENT LIQUOR #1 OPERATIONS 7.86 STORE 3 CORDS & BATTERIES 280339 85521 5095.6211 SMALL TOOLS & EQUIPMENT LIQUOR #3 OPERATIONS 44,94 LEAVE RAKES 280399 85548 1720.6211 SMALL TOOLS & EQUIPMENT PARK GROUNDS MAINTENANCE 19.73 PINS FOR PLOWTRUCKS 280370 85561 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 7.47 GLUE FOR DOOR JAM 280291 85634 1540.6229 GENERAL SUPPLIES CMF BUILDINGS & GROUNDS MNTC 169.75 AVSA FLEX CORD, HOSE, MISC 280287 85641 5105.6229 GENERAL SUPPLIES GOLF MANAGEMENT 38.09 RINK PAINTING SUPPLIES 280400 85653 1725.6211 SMALL TOOLS & EQUIPMENT PARK ICE RINK MAINTENANCE 47.86 WHEATON 280693 85803 5506.6229 GENERAL SUPPLIES STORM LIFT STN MNTC /RPR 184.00 MAILBOX REPAIR SUPPLIES 280684 85635 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 6.66 GOLF USE TAX 280405 85836 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 96.92 GOLF STAIN, SUPPLIES 280405 85836 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 6.66- 280405 85836 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 308.01 SUPPLIES FOR MAILBOX KITS 280686 85882 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 22.50 BOARDS FOR MAILBOX RPR 280685 85976 1640.6229 GENERAL SUPPLIES STREET SNOW & ICE REG HOURS 1,150.69 266023 1112412015 100311 METRO COUNCIL ENVIRONMENTAL SVCS 273.35- RETAINED % OCT 280346 20151031 5301.4999 MISC UTILITY REVENUE WATER & SEWER FUND REVENUE 27,335.00 SAC COLLECTION OCT 280346 20151031 5301.4922 SAC COLLECTIONS WATER & SEWER FUND REVENUE 27,061,65 266024 11!2412015 100849 METRO VOLLEYBALL OFFICIALS ASSN 171.00 REF FEES 11 -3 -15 280368 4831 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 199.50 REF FEES 11 -10 -15 280369 4838 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 370.50 266025 11/24/2015 148669 MID- AMERICA BACKFLOW PREVENTER CO 108.97 RPZ TEST & REBUILD 280604 15536 1540.6265 REPAIRS - EQUIPMENT CMF BUILDINGS & GROUNDS MNTC 108.97 RPZ TEST & REBUILD 280604 15536 1060.6265 REPAIRS- EQUIPMENT MUNICIPAL BLDG & GROUNDS MNTC R55CKR2 LOGIS101 588.64 BUS TO PLYM PLAY HOUSE 12 -1 -15 280679 CITY OF APPLE VALLEY 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 588.64 Council Check Register by GL Council Check Register by Invoice & Summary 100334 MN DEPT OF H €ALTH 1112212015- 11/27/2015 Check # Date Am ount Supplier 1 Explanation PO # Doc No Inv No Account No Subledge Account Description 266025 11/2412015 ARENA 1 MANAGEMENT 148669 MID - AMERICA BACKFLOW PREVENTER CO 245,00 Continued... 280410 108.97 RPZ TEST & REBUILD 280604 15536 1250.6265 REPAIRS- EQUIPMENT 140.00 217.84 RPZ TEST & REBUILD 280604 15536 1340.6265 REPAIRS - EQUIPMENT ARENA 2 MANAGEMENT -HAYES 544.85 RPZ TEST & REBUILD 280604 15536 1630.6265 REPAIRS- EQUIPMENT 5205.6280 1,852 49 RPZ TEST & REBUILD 280604 15536 1730.6265 REPAIRS- EQUIPMENT 280286 1,089.70 RPZ TEST & REBUILD 280604 15536 5330.6265 REPAIRS- EQUIPMENT 1,4 30.00 108.97 RPZ TEST & REBUILD 280604 15536 5605.6265 REPAIRS- EQUIPMENT 108.97 RPZ TEST & REBUILD 280604 15536 5605,6265 REPAIRS - EQUIPMENT 4,249.73 80.00 U OF M BUILDING OFFICIALS 266026 11/2412015 MNIDLI000233399 145995 MINNESOTA COACHES INC SCHOOLS /CONFERENCES /EXP LOCAL INSPECTIONS MANAGEMENT 80,00 111241201515 05:03 Page - 22 Business Unit rrULiUt rNUu a Y FIRE BLDG & GROUNDS MNTC STREET EQUIPMENT MAINTENANCE PARK BUILDING MAINTENANCE WTR MAINIHYDRANTICURB STOP MNT CEMETERY CEMETERY 588.64 BUS TO PLYM PLAY HOUSE 12 -1 -15 280679 258488 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 588.64 266027 11/2412016 100334 MN DEPT OF H €ALTH 245.00 AVSA 2016 FOOD LICENSE 280411 20151118A 5205.6280 DUES & SUBSCRIPTIONS ARENA 1 MANAGEMENT 245,00 HAYES 2016 FOOD LICENSE 280410 201511186 5260.6280 DUES & SUBSCRIPTIONS ARENA 2 MANAGEMENT -HAYES 140.00 HAYES 2016 FOOD LICENSE 280409 201511180 5260.6280 DUES & SUBSCRIPTIONS ARENA 2 MANAGEMENT -HAYES 140.00 AVSA 2016 FOOD LICENSE 280408 20151118D 5205.6280 DUES & SUBSCRIPTIONS ARENA 1 MANAGEMENT 660 .00 VW 2016 FOOD LICENSE RENEWAL 280286 FELS9909972015 5120,6280 DUES & SUBSCRIPTIONS GOLF KITCHEN 1,4 30.00 266028 11/24/2015 137330 MN DEPT OF LABOR & INDUSTRY 80.00 U OF M BUILDING OFFICIALS 280554 MNIDLI000233399 1400.6275 SCHOOLS /CONFERENCES /EXP LOCAL INSPECTIONS MANAGEMENT 80,00 266029 11/24/2016 148126 MUSKIE MAIDEN LURES 120.00 NOTAX #1 00051957 280493 104 5015.6545 NON- TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 120.00 266030 11/24/2015 109947 NEW FRANCE WINE CO 9.00 FREIGHT #3 00041046 280495 104256 5085.6550 FREIGHT ON RESALE MDSE LIQUOR 43 STOCK PURCHASES 528.00 WINE #3 00041046 280495 104256 5085.6520 WINE LIQUOR 93 STOCK PURCHASES 537.00 266031 11/24/2015 121334 NORTHERN STAR COUNCIL EXPLORING 376.00 EXPLORER RE- CHARTER 280394 20151112 1200.6280 DUES & SUBSCRIPTIONS POLICE MANAGEMENT 376.00 266032 11/24/2016 116683 NORTHLAND SECURITIES 320.00 TIE 17 FINANCIAL ADVIOSRY SERV 280372 4264 4502.6235 2015157G CONSULTANT SERVICES IMPROVEMENTz- ASSESSED R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11124!201515:05:03 Council Check Register by GL Page- 23 Council Check Register by Invoice & Summary 1112212015 - 11/2712015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No 266032 11/2412015 116683 NORTHLAND SECURITIES 320.00 266033 11124/2015 148058 NORTHSTAR MUDJACKING & MORE, LLC 1,443.05 2015 CONCRETE RAISING PMT #3 280354 1487 1.443.05 Account No Subledge Account Description Continued... 1610.6249 2015125G OTHER CONTRACTUAL SERVICES STREET /BOULEVARD REPAIR & MNTC Business Unit 266034 11/24/2015 143947 OENO DISTRIBUTION 4.50 FREIGHT #3 00051337 280496 3969 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 240.00 WINE #3 00051337 280496 3969 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 3.00 FREIGHT #3 00051337 280497 4054 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 159.00 WINE #3 00051337 280497 4054 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 3,00 FREIGHT #3 00051337 280498 4095 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 183.00 WINE #3 00051337 280498 4095 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 592.50 266035 11124/2015 110957 aREILLY AUTOMOTIVE INC .11- FIRE DISCOUNT 280301 3245195543 1350,6333 GENERAL -CASH DISCOUNTS FIRE VEHICLE MAINTENANCE 5.75 #4990 TBI GASKET 280301 3245195543 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 2.89- POL DISCOUNT 280299 3245196052 1210.6333 GENERAL -CASH DISCOUNTS POLICE FIELD OPERATIONSIPATROL 144.88 #08 DISC BRAKE PADS 280299 3245196052 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONSIPATROL .23- POL DISCOUNT 2BO300 3245196053 1210,6333 GENERAL -CASH DISCOUNTS POLICE FIELD OPERATIONSIPATROL 11.73 #08 THERMOSTAT & SEAL 280300 3245196053 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONSIPATROL .35- POL DISCOUNT 280392 3245196128 1210,6333 GENERAL -CASH DISCOUNTS POLICE FIELD OPERATIONSIPATROL 17.96 SCRATCH REMOVER 2BO392 3245196128 1210,6229 GENERAL SUPPLIES POLICE FIELD OPERATIONSIPATROL 2.89- POL DISCOUNT 260302 3245196236 1210,6333 GENERAL -CASH DISCOUNTS POLICE FIELD OPERATIONSIPATROL 144.88 #12 DISC BRAKE PADS 260302 3245196236 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONSIPATROL 318.75 266036 1112412015 100372 PAUSTIS & SONS 2.50 FREIGHT 0 00001291 280530 8517980 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 121.70 WINE #3 00001291 280530 8517980 5085.6520 V11NE LIQUOR #3 STOCK PURCHASES 12.50 FREIGHT #1 00001291 280523 8519472 5015,6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 69813 WINE #1 00001291 280523 8519472 5015,6520 WINE LIQUOR #1 STOCK PURCHASES 10.00 FREIGHT #2 00001291 280527 8519473 5055,6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 560.01 WINE #2 00001291 280527 8519473 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 16.25 FREIGHT #3 00001291 280531 8519478 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 1,102.26 WINE #3 00001291 280531 8519478 5085.6520 WINE LIQUOR 93 STOCK PURCHASES 16.25 FREIGHT #1 00001291 280524 8521198 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 1,255.52 WINE #1 00001291 280524 8521198 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 2.50 FREIGHT #2 00001291 280528 8521205 5055.6550 FREIGHT ON RESALE MUSE LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS101 Che # Date 266036 1112412015 Amount Supplier 1 Explanation 100372 PAUSTIS & SONS 180.26 WINE #2 32.50 FREIGHT #3 2,087.88 WINE #3 3.75 FREIGHT #2 248.13 WINE #2 12.50 FREIGHT #1 709.13 WINE #1 26.25 FREIGHT #1 1,175.59 WINE #1 70.00 FREIGHT #3 3,690.56 WINE #3 12,034.17 266037 11124/2015 100374 PEPSI -COLA COMPANY 336.49 CMF POP 88.50 TAX #2 424.99 266038 11/24/2015 148673 PHILIP, ANTONY 24.89 UB REFUND 7361 146TH WAY W 24.89 266039 11/2412016 868,00 868.00 266040 1112412015 2 65.00 265.00 266041 1112412015 10.82 14.38 .24- .24 3,53 3.51 7.04 39.28 280312 51111245 00002171 280499 51251090 122846 PLYMOUTH PLAYHOUSE SENIOR TRIP PLYM. PLAYHOUSE 142394 POMP'S TIRE SERVICE INC 9332 MOUNT TIRES 100280 POPP COMMUNICATIONS AVCC LID ACCESS NOV 2015 REDWOOD LID ACCESS NOV 2015 GOLF USE TAX ADJUST NOV 2015 GOLF USE TAX ADJUST NOV 2015 GOLF LD ACCESS NOV 2015 IA2 LID ACCESS NOV 2015 IA1 LDACCESS NOV 2015 280415 20151118C 1540.6545 5055.6540 I•'SIQJERM5/ 280271 20151113 1920.6249 280317 210203894 1630.6265 11!24!201515:05:03 Page - 24 Business Unit LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR Al STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES NON- TAXABLE MISC FOR RESALE CMF BUILDINGS & GROUNDS MNTC TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE OTHER CONTRACTUAL SERVICES SENIOR CENTER REPAIRS - EQUIPMFNT STREET EQUIPMENT MAINTENANCE 280407 992302451 CITY OF APPLE VALLEY TELEPHONEIPAGERS AV COMMUNITY CENTER Council Check Register by GL 1730.6237 Council Check Register by Invoice & Summary 992302451 5100.2330 11/2212015- 11/27/2015 PO # Doc No Inv No Account No 00001291 280528 8521205 5055.6520 00001291 280532 8521613 5085.6550 00001291 280532 8521613 5085.6520 00001291 280529 8523152 5055.6550 00001291 280529 8523152 5055.6520 00001291 280525 8523157 5015,6550 00001291 280525 8523157 5015.6520 00001291 280526 8523549 5015.6550 00001291 260526 8523549 5015.6520 00001291 280533 8523551 5085.6550 00001291 280533 8523551 5085.6520 280312 51111245 00002171 280499 51251090 122846 PLYMOUTH PLAYHOUSE SENIOR TRIP PLYM. PLAYHOUSE 142394 POMP'S TIRE SERVICE INC 9332 MOUNT TIRES 100280 POPP COMMUNICATIONS AVCC LID ACCESS NOV 2015 REDWOOD LID ACCESS NOV 2015 GOLF USE TAX ADJUST NOV 2015 GOLF USE TAX ADJUST NOV 2015 GOLF LD ACCESS NOV 2015 IA2 LID ACCESS NOV 2015 IA1 LDACCESS NOV 2015 280415 20151118C 1540.6545 5055.6540 I•'SIQJERM5/ 280271 20151113 1920.6249 280317 210203894 1630.6265 11!24!201515:05:03 Page - 24 Business Unit LIQUOR #2 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #2 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR Al STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES NON- TAXABLE MISC FOR RESALE CMF BUILDINGS & GROUNDS MNTC TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES WATERISEWER ACCT REFUNDS WATER & SEWER FUND REVENUE OTHER CONTRACTUAL SERVICES SENIOR CENTER REPAIRS - EQUIPMFNT STREET EQUIPMENT MAINTENANCE 280407 992302451 1900.6237 TELEPHONEIPAGERS AV COMMUNITY CENTER 280407 992302451 1730.6237 TELEPHONEIPAGERS PARK BUILDING MAINTENANCE 250407 992302451 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 280407 992302451 5145.6237 TELEPHONEIPAGERS GOLF SHOP BUILDING MAINTENANCE 280407 992302451 5145.6237 TELEPHONEIPAGERS GOLF SHOP BUILDING MAINTENANCE 280407 992302451 5265.6237 TELEPHONEIPAGERS ARENA 2 BLDG MAINTENANCE -HAYES 280407 992302451 5210,6237 TELEPHONEIPAGERS ARENA 1 BUILDING MAINTENANCE Subledge Account D escription Continued... WINE FREIGHT ON RESALE MDSE WINE FREIGHTON RESALE MDSE WINE FREIGHT ON RESALE MDSE WINE FREIGHT ON RESALE MDSE WINE FREIGHT ON RESALE MDSE WINE R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11124/201515:05:03 Council Check Register by GL Page- 25 Council Check Register by Invoice & Summary 11/2212015 — 11/27/2015 Check # Date Amount Supplier I Explanation PO* Doc No Inv No Account No Subledge Account Description Business Unit 266042 1112412015 100578 PROACT INC Continued... 888.25 JANITORIAL ENCLAVE - OCTOBER 280335 46937 1810.6249 OTHER CONTRACTUAL SERVICES REC HANDICAPPED PROGRAMS 888.25 266043 11/24/2015 147455 PROGRESSIVE CONSULTING ENGINEERS INC 189.50 UTILITY RATE STUDY 280345 1402509 5365,6235 2015112G CONSULTANT SERVICES SEWER MGMT /REPORTS /DATA ENTRY 195.50 UTILITY RATE STUDY 280345 1402509 5305,6235 2016112G CONSULTANT SERVICES WATER MGMTIREPORTIDATA ENTRY 385.00 266044 11124/2015 148676 QUINTERO, RAQUEL VENCES AND FEDERICO 315.00 SECURITY DEPOSIT REFUND RENTAL 280292 20151012 1001,5116 RENTS -HAYES SENIOR CENTER GENERAL FUND REVENUE 315.00 266045 1112412015 141325 ROOTSTOCK WINE CO 6.00 FREIGHT #3 00050755 280500 151957 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 368.00 WINE #3 00050755 280500 151957 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 374,00 266046 1112412015 148674 SAUNDERS, RICHARD C 18.47 UB REFUND 12941 GARRETTAVE 280414 20151118D 5301.4997 WATER/SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 18.47 266047 1112412015 148668 SDDI SIGN 70.00 SMITH SIGN FOR LEGION FIELD 280322 8519A 1715.6239 PRINTING PARKATHLETIC FIELD MAINTENANC 70.00 266048 11124/2015 100432 SEH ENGINEERS 483.15 LIFT 3 CONSTRUCTION INSPECTION 280605 305757 5380.6235 2014129S CONSULTANT SERVICES SEWER LIFT STN REPAIR & MNTC 6,771.12 LIFT 3 CONSTRUCTION INSPECTION 280606 305758 5380.6235 2014129S CONSULTANT SERVICES SEWER LIFT STN REPAIR & MNTC 7,254.27 266049 1112412015 101709 SHAMROCK DISPOSAL 225.14 PARK PORTION DEMO DUMPSTER 280678 71655 1710.6240 CLEANING SERVICE/GARBAGE REMOVPARK MAINTENANCE MANAGEMENT 225.14 STREET PORTION DEMO DUMPSTER 280678 71655 1610.6240 CLEANING SERVICE/GARBAGE REMOVSTREETIBOULEVARD REPAIR & MNTC 450.26 266050 11/24/2015 100829 SHAMROCK GROUP INC 39.32 CO2 280428 1950320 5120.6422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN 78.02 CO21NITROGEN TANK RENTAL 280406 1954172 5120,6310 RENTAL EXPENSE GOLF KITCHEN 117.34 R55CKR2 LOGIS101 PARKING AND FUEL 280318 20151104 CITY OF APPLE VALLEY SCHOOLSICONFERENCES /EXP LOCAL POLICE MANAGEMENT 266054 11/24/2015 144496 SMALL LOT MN Council Check Register by GL 10.25 FREIGHT #3 00051469 280501 4631 5085.6550 Council Check Register by Invoice & Summary 911.88 WINE #3 00051469 280501 4631 5085,6520 WINE 11722/2015 - 1112712015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Ac count No Subledger Account Description 266051 1112412015 262,50 100437 SHERWIN WILLIAMS CO 280295 1517045 Continued... REPAIRS - BUILDING 574.16 377.00 HOCKEY RINK PAINT 280398 19941 1725.6229 GENERAL SUPPLIES 2,069.63 CH REPAIR BOILER #1 PUMP 47.39 RINK PAINT 280417 28197 1725.6229 GENERAL SUPPLIES ST. MARY'S REPAIR THERMOSTATS 280338 424.39 2092,6266 REPAIRS - BUILDING 262.50 ST. MARY'S WEEKLY CK -11/11 266052 11/24/2016 2092.6266 144729 SILVER TREE PLUMBING & HEATING, LLC 573.31 AFS1 HVAC PREVENT MAINTENANCE 260274 1517056 89.00 LIQ1 RPR HEAT IN BACK ROOM 280373 238 5025.6266 REPAIRS- BUILDING 89.00 266056 1112412015 118948 SPILLERS, ALAN P 266053 11/24/2015 112351 SIMPLEX GRINNELL 111241201515 05:03 Page - 26 Business Unit PARK ICE RINK MAINTENANCE PARK ICE RINK MAINTENANCE LIQUOR #1 OPERATIONS 100.00- CH SALES TAXADJUST 280365 78183619 1060,6249 OTHER CONTRACTUAL SERVICES MUNICIPAL BLDG & GROUNDS MNTC 100.00 CH SALES TAXADJUST 280365 78183619 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 1564.65 FIRE ALARM TESTING (2ND INSP) 280365 78183619 1060.6249 OTHER CONTRACTUAL SERVICES MUNICIPAL BLDG & GROUNDS MNTC 1,5fi4.fi5 PARKING AND FUEL 280318 20151104 1200.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE MANAGEMENT 266054 11/24/2015 144496 SMALL LOT MN 10.25 FREIGHT #3 00051469 280501 4631 5085.6550 FREIGHT ON RESALE MDSE 911.88 WINE #3 00051469 280501 4631 5085,6520 WINE 922.13 266055 11/24/2015 100447 SOUTH RIVER HEATING & COOLING INC 262,50 ST. MARY'S WEEKLY CK -1113 280295 1517045 2092.6266 REPAIRS - BUILDING 574.16 REPAIR MC BOILER PUMP P -3 280282 1517053 1060.6266 REPAIRS - BUILDING 2,069.63 CH REPAIR BOILER #1 PUMP 280281 1517054 1060.6266 REPAIRS - BUILDING 165.00 ST. MARY'S REPAIR THERMOSTATS 280338 1517055 2092,6266 REPAIRS - BUILDING 262.50 ST. MARY'S WEEKLY CK -11/11 280338 1517055 2092.6266 REPAIRS- BUILDING 573.31 AFS1 HVAC PREVENT MAINTENANCE 260274 1517056 1340.6266 REPAIRS - BUILDING 3.907.10 266056 1112412015 118948 SPILLERS, ALAN P LIQUOR #3 STOCK PURCHASES LIQUOR #3 STOCK PURCHASES 14200 CEDAR AVE-OLD CITY HALL MUNICIPAL BLDG & GROUNDS MNTC MUNICIPAL BLDG & GROUNDS MNTC 14200 CEDAR AVE-OLD CITY HALL 14200 CEDAR AVE -OLD CITY HALL FIRE BLDG & GROUNDS MNTC 121,99 PARKING AND FUEL 280318 20151104 1200.6275 SCHOOLSICONFERENCES /EXP LOCAL POLICE MANAGEMENT 121.99 266057 11/2412015 145118 STEEL TOE BREWING, LLC 961.75 BEER #1 00051551 280502 6660 5015.6530 BEER LIQUOR 91 STOCK PURCHASES 961.75 266058 11/2412016 147107 SUNBELT RENTALS, INC. 567.84 EQUIP RENTAL STORMPOND SEDIMEN 280349 56308565001 5505.6735 CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN MNTCIRPRISUMPS 887.93 POND SEDIMENT REMOVAL 280350 56308565002 5505.6735 CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN MNTCIRPRISUMPS 956.00 DURADECK RENTAL SEDIMENT REMOV 280351 56310677001 5505.6735 CAPITAL OUTLAY -OTHER IMPROVEME STORM DRAIN RANTC1RPR /SUMPS R55CKR2 LOGIS101 75.00 CITY OF APPLE VALLEY 111241201515:05:03 266063 11/2412015 100780 THYSSEN KRUPP ELEVATOR CORPORATION Council Check Register by GL Page- 27 2,988.88 RPR MC ELEVATOR TO MEET CODE 280272 20152169771 Council Check Register by Invoice & Summary 2,988.88 11/2212015— 11127/2015 11/24/2015 Check # Date Amount Supplier 1 Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 266058 1112412015 RENTAL EXPENSE 147107 SUNBELT RENTALS, INC. 1,527.64 Continued... 20151201 5025.6310 RENTAL EXPENSE 2,411.77 10,500.00 LI01 LEASE -DEC 280445 20151201 5025.6310 266059 1112412015 101753 SYSCO MINNESOTA, INC 266065 1112412015 .46- GOLF SALES TAX ADJUST 280380 511130728 5120.5422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN 432.00 ,46 GOLF SALES TAX ADJUST 280380 511130728 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 825.60 WINE #1 00051521 280506 180.78 GOLF DISHWASHER PRESOAK 280380 511130728 5120.6422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN WINE #1 00051521 280504 2190 548.71 KITCHEN FOOD 280380 511130728 5120.6420 GOLF -FOOD GOLF KITCHEN 2327 5015.6520 729.49 2,229.60 266060 11/24/2016 266066 121735 THE EMBLEM AUTHORITY 137686 TOWMASTER 254.00 RECORDS UNIFORM PATCHES 280388 19996 1205,6281 UNIFORM /CLOTHING ALLOWANCE POLICE RECORDS UNIT 254.00 266061 11124/2015 148537 THOTAKURA, SUMAN 45.00 RENT REFUND THOTAKURA071115 280293 20151001 1001.5116 RENTS -HAYES SENIOR CENTER GENERAL FUND REVENUE 45.00 266062 1112412015 148536 THOTAKUREA, SAI 75.00 RENT REIMB AVSC THOTAKUREA 280294 20151001 1001.5116 RENTS -HAYES SENIOR CENTER GENERAL FUND REVENUE MUNICIPAL BLDG & GROUNDS MNTC LIQUOR 91 OPERATIONS LIQUOR #1 OPERATIONS LIQUOR #1 OPERATIONS LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES STREET EQUIPMENT MAINTENANCE 75.00 266063 11/2412015 100780 THYSSEN KRUPP ELEVATOR CORPORATION 2,988.88 RPR MC ELEVATOR TO MEET CODE 280272 20152169771 1060.6266 REPAIRS- BUILDING 2,988.88 266064 11/24/2015 100470 TIME SQUARE SHOPPING CENTER 11, LLP 103.16- LIQ1 TAX ESCROW -DEC 280445 20151201 5025.6310 RENTAL EXPENSE 1,527.64 LIQ1 CAM ESCROW-DEC 280445 20151201 5025.6310 RENTAL EXPENSE 10,500.00 LI01 LEASE -DEC 280445 20151201 5025.6310 RENTAL EXPENSE 11,924.48 266065 1112412015 144851 TKO WINES 432.00 WINE #3 00051521 280507 2177 5085.6520 WINE 825.60 WINE #1 00051521 280506 2186 5015.6520 WINE 144.00 WINE #1 00051521 280504 2190 5015.6520 WINE 828.00 WtNE#1 00051521 280505 2327 5015.6520 WINE 2,229.60 266066 11/2412015 137686 TOWMASTER 199.48 ON SPOT TIRE CHAIN PARTS 280316 374634 1630.6215 EQUIPMENT -PARTS MUNICIPAL BLDG & GROUNDS MNTC LIQUOR 91 OPERATIONS LIQUOR #1 OPERATIONS LIQUOR #1 OPERATIONS LIQUOR #3 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES LIQUOR #1 STOCK PURCHASES STREET EQUIPMENT MAINTENANCE R55CKR2 LOGIS101 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice & Summary 11/22/2015 — 11727/2015 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description 266066 11/24/2015 137666 TOWMASTER Continued... 1001.5116 1610.6249 5120..6266 1205.6281 1510.6260 1510.6275 1000.1560 1000.1560 1000.1560 7205,6235 2092.6266 515 5.626 5 5055.6550 111241201515 05:03 Page- 28 Business Unit RENTS -HAYES SENIOR CENTER GENERAL FUND REVENUE OTHER CONTRACTUAL SERVICES STREET/BOULEVARD REPAIR & MNTC REPAIRS - BUILDING GOLF KITCHEN UNIFORMICLOTHINGALLOWANCE POLICE RECORDS UNIT DUES & SUBSCRIPTIONS PW ENGINEERING & TECHNICAL SCHOOLSICONFERENCES /EXP LOCAL PW ENGINEERING & TECHNICAL PREPAID EXPENSES GENERAL FUND BALANCE SHEET PREPAID EXPENSES GENERAL FUND BALANCE SHEET PREPAID EXPENSES GENERAL FUND BALANCE SHEET CONSULTANT SERVICES REPAIRS - BUILDING REPAIRS - EQUIPMENT INSURANCE CLAIMS 14200 CFDARAVE -OLD CITY HALL GOLF EQUIPMENT MAINTENANCE FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 199.48 266067 11/24/2015 148670 TRAUB, MIKE 150.00 SEC DEPOSIT REFUND AVSC RENTAL 280560 20151116 150.00 266068 1112412015 101367 TRUGREEN PROCESSING CENTER 2,061.80 BLVD WEED SPRAYING 280324 41195325 2,061.80 266069 11/24/2015 140119 TWIN CITY MECHANICAL INC 634.74 WALK IN FREEZER REPAIR 280340 20154298 634.74 266070 11124/2015 100489 UNIFORMS UNLIMITED 157.00 REPLACEMENT UNIFORMS -GEVIK 250290 98131 157.00 266071 11124/2015 138025 UNIVERSITY OF MINNESOTA 180.00 CEAM ANNUAL MEMBERSHIP 260424 20151118 915.00 CEAM ANNUAL MTG 280424 20151118 305.00 CONE OF CITY ENGINEERS -SAAM 280561 20151123 305.00 CONE OF CITY ENG- ANDERSON 280561 20151123 305.00 CONE OF CITY ENG - BIBERDORF 280561 20151123 2,010.00 266072 11/24/2015 124726 US BANK 602.75 HSA MAINT FEE JULY, AUG, SEPT 280329 9563266 602.75 266073 11/2412015 120890 VALLEY VIEW GLASS & SCREEN 211.00 ST, MARY'S WINDOW REPAIR 260283 20151110 211.00 266074 11/2412015 100834 VERSATILE VEHICLES INC 122.16 CART REPAIR 280427 1116150004 122.16 266076 1112412015 122010 VINOCOPIA 14.00 FREIGHT #2 00046257 280612 135415 1001.5116 1610.6249 5120..6266 1205.6281 1510.6260 1510.6275 1000.1560 1000.1560 1000.1560 7205,6235 2092.6266 515 5.626 5 5055.6550 111241201515 05:03 Page- 28 Business Unit RENTS -HAYES SENIOR CENTER GENERAL FUND REVENUE OTHER CONTRACTUAL SERVICES STREET/BOULEVARD REPAIR & MNTC REPAIRS - BUILDING GOLF KITCHEN UNIFORMICLOTHINGALLOWANCE POLICE RECORDS UNIT DUES & SUBSCRIPTIONS PW ENGINEERING & TECHNICAL SCHOOLSICONFERENCES /EXP LOCAL PW ENGINEERING & TECHNICAL PREPAID EXPENSES GENERAL FUND BALANCE SHEET PREPAID EXPENSES GENERAL FUND BALANCE SHEET PREPAID EXPENSES GENERAL FUND BALANCE SHEET CONSULTANT SERVICES REPAIRS - BUILDING REPAIRS - EQUIPMENT INSURANCE CLAIMS 14200 CFDARAVE -OLD CITY HALL GOLF EQUIPMENT MAINTENANCE FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 11124/201515:05:03 Council Check Register by GL Page- 29 Council Check Register by Invoice 8 Summary 11/22/2015 - 11127/2015 Check # Date Amount Supplier! Explanation 266075 11/2412015 Subledge Account Description 122010 VINOCOPIA Business Unit 6B8.00 WINE #2 POLICE GUN RANGE 19.50 FREIGHT #3 00049968 120.00 TAX #3 5085.6550 212.25 LIQ #3 135415 640.00 WINE #3 5085.6520 14.00 FREIGHT #1 LIQUOR 92 STOCK PURCHASES 120.00 TAX #1 136706 144.00 LIQ #1 ON 2.50 FREIGHT #3 LIQUOR #3 STOCK PURCHASES 272.13 LIQ #3 136706 160.00- CMWINE #2 MISC FOR RESALE 2.00- CMFREIGHT #2 00046257 16.00 FREIGHT 42 5085.6510 120.00 TAX #2 288.00 WINE #2 00046257 2.50 FREIGHT #2 5085.6520 160.00 WINE #2 12.50 FREIGHT 43 00046257 496.00 WINE #3 5015.6550 508.00 LIQ #3 RESALE 7.50 FREIGHT #1 00046257 236.00 WINE 01 5015.6540 2.50 FREIGHT 93 104.00 WINE #3 280607 4,037.38 5015.6510 266076 11124/2015 113916 WIGGIN, RICHARD T 64.95 UNIFORM:JEANS -R WIGGINS 280616 64.95 5085.6550 266077 11/2412016 ON 100363 XCEL ENERGY MDSE 40.89 POL GUN RANGE ELECTRIC 280616 40.89 5085.6510 266078 1112412015 137143 Z WINES 10.00 FREIGHT #1 280613 288.00 WINE #1 WINE 2.50 FREIGHT #3 72.00 WNE #3 280613 7.50 FREIGHT #3 PO # Doc No Inv No Account No Subledge Account Description 280558 Business Unit 1255.6255 UTILITIES - ELECTRIC POLICE GUN RANGE WINE LIQUOR #1 STOCK PURCHASES 00049968 Continued... 16222 5085.6550 00046257 280612 135415 5055,6520 WINE 5085.6520 WINE LIQUOR 43 STOCK PURCHASES LIQUOR 92 STOCK PURCHASES 00046257 280615 136706 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 00046257 280615 136706 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 00046257 280615 136706 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 00046257 280615 136706 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 00046257 260607 136707 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 00046257 280607 136707 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 00046257 280607 136707 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 00046257 280616 137152 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 00046257 280616 137152 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 00046257 280613 137153 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 00046257 280613 137153 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 00046257 280613 137153 5055.6550 FREIGHTON RESALE MDSE LIQUOR #2 STOCK PURCHASES 00046257 280613 137153 5055.6540 TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 00046257 280613 137153 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 00046257 280614 137760 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 00046257 280614 137760 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 00046257 280617 137761 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 00046257 280617 137761 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 00046257 280617 137761 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 00046257 280611 137762 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 00046257 280611 137762 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 00046257 280618 137963 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 00046257 280618 137963 5085.8520 WINE LIQUOR #3 STOCK PURCHASES 280690 20151118 1710.6281 UNIFORMICLOTHINGALLOWANCE PARK MAINTENANCE MANAGEMENT 280558 479741600 1255.6255 UTILITIES - ELECTRIC POLICE GUN RANGE 00049968 280520 16221 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 00049968 280520 16221 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 00049968 280521 16222 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 00049968 280521 16222 5085.6520 WINE LIQUOR 43 STOCK PURCHASES 00049968 280522 16222A 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES R55CKR2 LOGIS101 Check # Date Amount Supplier 1 Explanation 266078 11/24/2015 137143 Z WINES 366. WINE #3 746.00 CITY OF APPLE VALLEY Council Check Register by GL Council Check Register by Invoice $ Summary 11122/2015 — 11/27/2015 PO # Doc No Inv No Account No 00049968 280522 16222A 5085.6520 20151134 11127/2015 130957 GENESIS EMPLOYEE BENEFITS INC 822.41 FLEX SPENDING MEDICAL -2015 280694 20151127 9000.2119 2,148.26 FLEX SPENDING DAYCARE -2015 280694 20151127 9000.2119 2,970.67 Subledge Account Description Continued... WINE ACCRUED FLEX SPENDING ACCRUED FLEX SPENDING 435,567,99 Grand Total Payment Instrument Totals { Checks 283,220.54 EFT Payments 2,970.67 AIPACH Payment 149,376.78 Total Payments 435,567.99 Z 111241201515.05'.03 Page - 30 B Unit LIQUOR #3 STOCK PURCHASES PAYROLL CLEARING BAL SHEET PAYROLL CLEARING BAL SHEET R55CKS2 LOGIS100 Note. Payment amount may not reflect the actual amount due to data sequencing and£or data selection. Company Amount 01000 GENERAL FUND 118.066,67 02040 SOLID WASTE GRANT 2,162.00 02090 14200 CEDAR AVE -OLD CITY HALL 3,34579 04500 CONSTRUCTION PROJECTS 320.00 05000 LIQUOR FUND 157,423.02 05100 GOLF FUND 8,811.04 05200 ARENAFUND 11,719.72 05300 WATER 8 SEWER FUND 87,884.43 05500 STORM DRAINAGE UTILITY FUND 6,187.50 05600 CEMETERY FUND LEVEL PROGRAM 286.66 05800 STREET LIGHT UTIL FUND 34,708.44 07100 INSURANCE TRUST DENTAL FUND 1,079.10 07200 RISK MANAGEMENTIINSURANCE FUND 602.75 09000 PAYROLL CLEARING FUND 2,970.67 Report Totals 435,567.99 CITY OF APPLE VALLEY Council Check Summary 11/22/2015 - 11127/2015 111241201515 05:14 Page - 1 :�0 ITEM: 5.A. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: Proclaim December 10, 2015, as "Steve Mattson Day in Apple Valley" Staff Contact: Department/ Division: Charles Grawe, Assistant City Administrator Administration/ Information Technologies ACTION REQUESTED: Proclaim December 10, 2015, as "Steve Mattson Day in Apple Valley ". SUMMARY: Long -time City of Apple Valley Financial Advisor and business leader Steve Mattson recently passed away. Mary Hamann- Roland is sponsoring the proclamation. BACKGROUND: Steve was very instrumental in building the City's bond rating and creating the strong relationship with the bond rating companies. He was also an active member of the Apple Valley Rotary Club and a co -owner of the Grandstay Hotel. BUDGET IMPACT: N/A ATTACHMENTS: Proclamation CITY OF APPLE VALLEY PROCLAMATION WHEREAS, Apple Valley financial advisor and business leader Steve Mattson made many valuable contributions to the Apple Valley community; and WHEREAS, Steve Mattson served the City in an extraordinary manner since its inception and played an important role in the long -term financial stability of the City of Apple Valley; and WHEREAS, Steve Mattson helped create strong relationships with the bond rating agencies and was instrumental in helping the City upgrade its bond rating over the years, culminating in the top bond rating of AAA which we currently enjoy from both Moody's Investor Services and Standard and Poor's; and WHEREAS, Steve Mattson was a visionary business leader in Apple Valley, helping to bring to the community the Grandstay Hotel in the City's first Central Village; and WHEREAS, Steve Mattson was a very community- minded individual and a dedicated member of the Apple Valley Rotary Club who gave generously with his time and resources to support various community causes; and WHEREAS, Steve Mattson was a good friend of the City and community and will be greatly missed. NOW, THEREFORE, the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby proclaims the 10 day of December, 2015 as: "STEVE MATTSON DAY IN APPLE VALLEY" PROCLAIMED this 10th day of December, 2015. ATTEST: Mary Hamann - Roland, Mayor Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY PROCLAMATION WHEREAS, Apple Valley financial advisor and business leader Steve Mattson made many valuable contributions to the Apple Valley community; and WHEREAS, Steve Mattson served the City in an extraordinary manner since its inception and played an important role in the long -term financial stability of the City of Apple Valley; and WHEREAS, Steve Mattson helped create strong relationships with the bond rating agencies and was instrumental in helping the City upgrade its bond rating over the years, culminating in the top bond rating of AAA which we currently enjoy from both Moody's Investor Services and Standard and Poor's; and WHEREAS, Steve Mattson was a visionary business leader in Apple Valley, helping to bring to the community the Grandstay Hotel in the City's first Central Village; and WHEREAS, Steve Mattson was a very community- minded individual and a dedicated member of the Apple Valley Rotary Club who gave generously with his time and resources to support various community causes; and WHEREAS, Steve Mattson was a good friend of the City and community and will be greatly missed. NOW, THEREFORE, the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby proclaims the 10th day of December, 2015 as: "STEVE MATTSON DAY IN APPLE VALLEY" PROCLAIMED this 10th day of December, 2015. Mar, ama -Ro d, Mayor ATTEST: P a Pamela J. GadUtet le, City Clerk 0*0 ITEM: 5.B. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: ISD 196 Transportation Hub Facility Staff Contact: Department / Division: Bruce Nordquist, AICP, Community Development Director; Community Development Department Kathy Bodmer, AICP, Planner Applicant: Project Number: Independent School District 196; Patina Apple Valley Land PC15- 20 -SCBG Applicant Date: 4/29/2015 60 Days: 6/27/2015 120 Days: 12/10/2015 ACTION REQUESTED: To approve the project: 1. Adopt resolution approving Preliminary Plat of Eagle Ridge Business Park Second Addition with conditions as recommended by the Planning Commission. 2. Adopt resolution approving the conditional use permit to construct a 60,000 sq. ft. transportation hub facility on Lot 1, Block 1, Eagle Ridge Business Park Second Addition with conditions as recommended by the Planning Commission. 3. Adopt resolution approving the conditional use permit for a 2,700 sq. ft. storage area for a maximum of 6 buses on Lot 1, Block 1, Eagle Ridge Business Park Second Addition with conditions as recommended by the Planning Commission. 4. Adopt resolution approving the site plan/building permit authorization for 60,000 sq. ft. transportation hub facility Lot 1, Block 1, Eagle Ridge Business Park Second Addition with conditions as recommended by the Planning Commission. To deny the project: If the City Council finds that, in spite of the conditions placed on the transportation hub facility, the use is not suitable in the requested location, the City Council may direct staff to make findings of fact for denial. Due to statutory timeline requirements, the City Council must take action on the application at the meeting of December 10, 2015, so it may be necessary for staff to prepare a resolution that is acting upon later in the meeting. The preliminary plat meets the requirements of the subdivision ordinance and should be approved. However, if the City Council wishes to deny the requested conditional use permit, it should state any findings as a basis for denying the use in this location. SUMMARY: Independent School District 196 submitted an application to construct a transportation hub facility on the northeast corner of Johnny Cake Ridge Road and Upper 147 Street West. The 60,000 sq. ft. facility would include a bus garage for storage of 84 buses, four bus maintenance bays, office, fenced temporary storage for a maximum of six buses, and a free standing bus wash and fueling area. The Transportation Hub Facility project was reviewed at the Planning Commission's May 20, June 17, July 15 and December 2, 2015, meetings. Several issues were discussed and analyzed in great detail regarding whether a Transportation Hub Facility can be designed and operated in a manner that minimizes impacts to adjacent single family residential properties. Some of the issues discussed by the Planning Commission included noise impacts, air quality, traffic generation, design and placement of the north screening fence, lighting and building design/location. More detailed analysis is available in the background materials. BACKGROUND: At its meeting of December 2, 2015, the Apple Valley Planning Commission voted unanimously (6 to 0I to recommend avvr�oval of the project with conditions. The conditions of approval are incorporated into the draft resolutions. Given the statutory requirement to act on the application at the December 10, 2015 meeting, staff has prepared some information items should any members of the City Council not be in support of the requested actions: The zoning code defines a "Conditional Use" as a use that is generally not suitable in a particular zoning district, but which may, under some circumstances be suitable. The zoning code further states that a conditional use permit is appropriate if it is determined that the proposed location of the conditional use is in accordance with the objectives of the comprehensive plan and would not be materially injurious to properties or improvements in the vicinity. The City Council may find that the ISD 196 Transportation Hub Facility land use is not suitable for the following reasons: 1. The transportation hub facility plan includes the installation of a 12' tall and nearly 1 /4 mile long fence to visually screen the facility and provide noise attenuation for single family residential properties to the north. The proposed fence is an unacceptable noise attenuation solution and activity buffer. Bus activity will always occur at the north property line and 100 feet from homes. Noise activity throughout the day will be intermittently disruptive as the hub doors will be open and activity occurs daily at the north property line. In fact, closing the doors during the day may further increase noise on the north side of the property. 2. No design and building placement solutions were offered to remove bus activity from the north property line. 3. The Comprehensive Plan states to preserve the vitality, social interaction and cohesiveness of residential neighborhoods, buffers should help to separate portions of land uses that have the potential to impact adjacent properties and neighborhood. Because of the location of the Magellan pipeline traversing the property, building and activities and buffers must be located along the north property line and there is insufficient room to construct an effective buffer. This condition is beyond the control of the owner and applicant. 4. The Comprehensive Plan states that "[d]esirable uses in employment areas should consist of office, office - showroom, services, medical, health care, research and development and forms of light industrial land use that produce minimal noise, odor, or other forms of pollution." There are many options for the industrial use of this land that would achieve a desirable use. The Transportation Hub is not an identified desirable use. 5. Noise studies have been thoroughly evaluated. The north boundary fence has been proposed to attenuate that noise. Noise levels do not exceed MPCA daytime levels. However, at intermittent times, north property line owners may experience a 10 dBA increase in noise levels that are considered intrusive. 6. Eighty four buses will be stored and maintained at the facility. The garage is designed with overhead doors located on the north and south sides of the building which places significant bus driving activity at the north property line on a daily basis. 7. All 84 buses will enter the building from the north garage doors at least one time per day which will impact the abutting residential properties. 8. The School District expects to expand the facility in the future, but ultimate build -out plans have not been submitted to determine possible impacts to adjacent properties and City streets. 9. The zoning code states that a conditional use permit (CUP) must be issued for a particular use and not for a particular person or firm. The School District states that it will be responsive to any issues or complaints from adjacent property owners. The City must consider that the District may sell the property to a private company in the future; a conditional use permit runs with the land. A privately -owned bus garage facility would not be a suitable use abutting a residential neighborhood. 10. The zoning code states that the City may deny a conditional use permit application when a particular use is found not to be suitable in the zoning district or that the conditions set forth in said regulations have not been met. BUDGET IMPACT: NA ATTACHMENTS: Background Material Map Preliminary Plat Plan Set Report Resolution Resolution Resolution Resolution Background Material Background Material Presentation Resolution ISD 196 TRANSPORTATION HUB FACILITY PROJECT REVIEW Existing Conditions Property Location: Northeast corner of Johnny Cake Ridge Road and Upper 147 Street West Legal Description: Outlot A, EAGLE RIDGE BUSINESS PARK, City of Apple Valley, Dakota County, Minnesota. Abstract Property And That park of Evendale Way, as dedicated in the plat of EAGLE RIDGE BUSINESS PARK, according to the recorded plat thereof, Dakota County, Minnesota, lying northwesterly of the following described line: Beginning at the northwest corner of Lot 1, Block 1, said EAGLE RIDGE BUSINESS PARK, thence North 73 degrees 01 minutes 52 seconds East, on an assumed bearing along the northerly line of said Lot 1, a distance of 160.59 feet to a point of curve in said northerly line, thence easterly and southeasterly a distance of 113.76 feet, along said northerly line, to the point of beginning of the line to be described; thence north 73 degrees 01 minutes 52 seconds East, not tangent to said curve, to the easterly line of said Evendale Way and said line there terminating. Comprehensive Plan Designation IND- Industrial Zoning Classification I -1 Limited Industrial Existing Platting Parcel platted as an outlot. Subdivision will create one lot for development and one lot for future development. Current Land Use Cultivated cropland. Size:. Lot 1, Block 1= 10.22 acres Outlot A = 5.63 acres Total — 15.85 acres Topography: Site slightly decreases in elevation from north to south. Existing Cropland with some native grasses. Vegetation Other Significant N/A Natural Features Adjacent NORTH Scottsbriar 2nd Properties /Land Comprehensive Plan LD -Law Density Residential (0 -6 units /acre) Uses Zoning /Land Use I PD — 342, Zone 1 (Single family) SOUTH Wirsbo 3 rd Addn (U onor) Comprehensive Plan IND (Industrial) Zoning/Land Use I -1 (Limited Industrial) EAST Eagle Rid a Business Park (Lifeworks & Vacant) & Mistwood Comprehensive Plan IND (Industrial) and MD (Med. Density Res'l, 6 -12 units /acre) Zoning /Land Use 1 -1 (Limited Industrial) and M -5C (Multi fam, 6 -10 units /acre) WEST Former Hanson Concrete Comprehensive Plan IND (Industrial) Zoning /Land Use 1 -2 (General Industrial) Background Page 1 of 16 Development Project Review Comprehensive Plan: The City's 2030 Comprehensive Plan guides the development of this site for "IND" (Industrial) uses. A bus storage and maintenance facility is consistent with the comprehensive plan designation. However, the site is immediately adjacent to the Scottsbriar neighborhood which raises the following issues addressed in the Comp Plan: 1. "An important value of the City is to preserve the vitality, social interaction and cohesiveness of residential neighborhoods. One technique that can support this value is to require buffers to protect property values, provide neighborhood identification and promote aesthetically pleasing developments (p. 4 -4)." 2. "Desirable uses in employment areas should consist of office, office- showroom, services, medical, health care, research and development and forms of light industrial land use that produce minimal noise, odor, or other forms of pollution. Undesirable uses are those that have high levels of noise, traffic congestion, odor, dust, vibration, lighting, and unmitigated contamination (pp. 4 -5 to 4 -6)." Zoning: The property is zoned I-1" (Limited Industrial). A bus storage and maintenance facility is not listed as a permitted or conditional use in the zoning district. However, a "truck and freight terminal and maintenance garage[]" is listed as a conditional use and is a similar use as a bus storage and maintenance facility. Thus, a conditional use permit is needed for the transportation hub. A conditional use is defined in the zoning code as a use that is "... generally not suitable in a particular zoning district, but which may, under some circumstances, be suitable." A conditional use permit is appropriate "if it is determined that the proposed location of the conditional use is in accord with the objectives of the comprehensive guide plan and the purposes of the district in which the site is located and would not be materially injurious to properties or improvements in the vicinity." The zoning code requires screening of an industrial use that is within 100' of property zoned for residential use. A 12' articulated wood panel fence is proposed along the north property line. Preliminary Plat: The preliminary plat of Eagle Ridge Second Addition involves the subdivision of the exiting 15.8 -acre property to create a 10.2 -acre lot for the transportation facility and a 5.6 -acre outlot for fixture development east of Evendale Way. ISD 196 and the property owner propose to not extend Evendale Way out to Pilot Knob Road as previously planned, so Evendale Way would be terminated in a cul -de -sac. The property owner has submitted an application for vacation of the portion of the right -of -way previously dedicated north of the pipeline easement. The vacation hearing is scheduled to be held at the July 23, 2015, City Council meeting. The City Engineers are reviewing the dedication to ensure it is sufficient size for a commercial cul -de -sac. Easements will also be needed for the future well and water main as indicated in the Assistant City Engineer's memo. Site Plan: The approximately 60,000 sq. ft. transportation hub is proposed to consist of a bus storage area, maintenance bays and office area. The 45,700 sq. ft. bus storage area would store 84 buses, 28 buses across and three buses deep. A total of 14 garage doors (six buses behind each door) will be visible on both the north side and south side of the building. The office area would be approximately 6,000 sq. ft. and provide open office, meeting space, lockers and break room for the drivers. The maintenance facility would be approximately 8,300 sq. ft. with two overhead doors each on the east and west elevations and one overhead door on the south elevation for deliveries. In addition to the bus storage facility, a detached 2,700 sq. ft. bus wash bay and fueling depot are also shown to be constructed on the site. Fence plans were presented to the neighbors abutting the subject property to the north and most of them indicated that they preferred a 12' rather than 8' tall screening fence along the north property line to provide the best visual screening. Cross section drawings indicate that an 8' tall fence would allow some visibility into the site and the tops of the buses. In spite of that, some property owners are indicating that they would prefer an 8' Background Page 2 of 16 fence. The paneled wood fence is proposed to have off -sets and articulation which will allow landscaping to be installed on both sides of the fence. The south property line of the Scottsbriar properties abutting the site has a continuous 4' high berm which will help to screen the view of the fence. Three access points are shown to the site: a right -out only access onto Johnny Cake Ridge Road and full access onto Upper 147"' Street West and Evendale Way. The primary entrance to the site will be the Upper 147' Street West driveway. A total of 126 parking spaces are needed on the site for the drivers, office and maintenance staff, a total of 152 spaces are provided. A 2,700 sq. ft. screened area is shown on the east end of the bus garage for temporary storage of a maximum of six buses awaiting repairs. Outdoor storage requires a conditional use permit (CUP). The outdoor storage area is shown screened with an 8' tall vinyl privacy fence. Grading Plan: The site is relatively flat. The north property line has been staked and the location of the 4' tall berm is found to be completely on the residential properties to the north. No additional berming is proposed. A Natural Resources Management Permit (NRMP) will be required prior to any land disturbing activity on the site. The entire property was previously cultivated for crops, so permanent vegetative cover will be required for the Transportation Hub property. A skimmer will be required in the catch basins adjacent to the fuel island. See Assistant City Engineer memo for additional issues and requirements. Utilities Plan: Utilities are available to the site. It will be the responsibility of the School District to obtain the permits and licenses necessary from the pipeline easement holders to extend the utilities under the pipeline easement. A future raw water line will be extended from the City's proposed new well to the west out to Johnny Cake Ridge Road. A 15' easement will likely be needed along the north property line. Landscape Plan: The minimum value of landscape materials required on the site will be 1 -1/2% the value of the construction of the building based on Means Construction Data. The landscape plan was revised to show the installation of a 12' tall screening fence along the north property line with plantings installed on both sides of the fence. Elevation Drawings: The exterior of the building will consist of insulated garage doors, decorative concrete block, metal fascia panels and metal roof The clearstory window along the length of the bus storage facility facing south has been removed, reducing the height of the garage by two feet. The posts between the garage doors are constructed of decorative masonry block. The exterior of the detached wash bay will be decorative masonry block. A canopy will be installed over the fueling area. Street Classifications /Accesses /Circulation: • Johnny Cake Ridge Road: Major Collector with 100' night-of-way. Current traffic volume (2010) is 7,500 trips /day. Future (2030) traffic volumes are estimated to be 16,300 trips /day. A right -out only access is proposed from the site onto Johnny Cake Ridge Road which has been moved north as required by the Assistant City Engineer. • Upper 147 Street West: Minor Collector with 100' right -of -way. Current traffic volume (2013) is estimated to be 2,705 trips /day. Future volumes on this segment of Upper 147 Street were not estimated for the 2030 Comp Plan update. • Evendale Way: Local street with 60' right -of -way. Because Evendale will not be extended to the west, the property owner will request that Evendale Way be terminated south of the pipeline easement with a cul -de -sac. They will request that the City vacate the portion of right -of -way north of the cul -de -sac. Vacation requests are reviewed directly by City Council. The traffic study conducted by Wenk Associates for the School District was reviewed by the City's Traffic Consultant and compared with previous transportation studies. The City's Traffic Engineer noted that the results of the Wenk study and previous traffic modeling studies are consistent with previous studies and expected traffic generation and traffic levels. The City study found it necessary to move the access on Johnny Cake Ridge Road Background Page 3 of 16 a minimum of 40' north. This was done with ISD 196 revising the access to a right -out only access. Current estimates are that as adjacent vacant properties are developed, the intersection of Johnny Cake Ridge Road and Upper 147 Street will meet the warrants for a signalized intersection. Noise Study A noise and air quality study was conducted by David Braslau, Braslau Associates, Inc. The following is a summary of the findings: • The biggest noise impact for properties to the north will occur in the afternoon when all 84 buses return to the site between 4:00 p.m. and 5:00 p.m. and enter the garage through the north garage doors. • With the access on Johnny Cake revised to be an exit only, all 84 buses will need to enter the site from either the Upper 147 Street West or Evendale Way. The noise study confirms that this location will not exceed MPCA daytime noise limit requirements. • The height of the fence was also studied. A 12' fence provides the most sound attenuation, but an 8' fence is only 2 or 3 decibels less attenuation than a 12' fence. • Noise study recommendation is that either an 8' or 12' tall fence should be constructed along the north property line, air handling units should be installed on the south side of the garage, and the north doors should remain closed till a minimum of 7:00 a.m. The School District has agreed to leave the north doors closed until after 8:00 a.m. Air Ouality Mr. Innocent Eyoh, Planning Principal, Air Assessment of the MPCA found that the MPCA air emissions requirements will not be exceeded with this project. However, he recommended the following measures to ensure the best air quality on the site: • Good bus maintenance program to ensure optimum fuel economy, extended life and to control emissions. • Vehicle replacement program that replaces older buses with newer cleaner models. • Use of engine block heaters to reduce idle time. • Use of cleaner fuels. Pedestrian Access: Pedestrian connections and crosswalks are provided from the buildings to the parking areas. However, connections are needed from the buildings and site to the City's trail system along Johnny Cake Ridge Road and Upper 147 Street. See Assistant City Engineer's memo concerning specific modifications needed to Johnny Cake Ridge Road trail. Public Safety Issues: The Fire Code will require that all of the buildings have fire protection sprinkling system installed. No water lines are shown connected to the building at this time. Recreation Issues: None identified at this time. It is expected that the School District will provide cash -in -lieu of land dedication in connection with this development. Suns: No sign approvals are given at this time. No signs may be installed prior to the issuance of a permit. A separate sign permit must be obtained prior to the installation of any signs on the site or the building. Public Hearing and Neighborhood Questions, Comments and Responses: The Transportation Hub Facility project was reviewed at the Planning Commission's May 20, June 17, July 15, and December 2, 2015, meetings. Meetings have been held with the neighbors who abut the property directly to the north of the proposed facility. The following is a summary of some of most recent items that were raised by adjacent property owners and discussed by the Planning Commission. A more complete list of the many comments received and analyzed follow. 1. North Garage Doors The Noise Consultant, David Braslau, states that keeping the doors closed, especially during peak periods, could result in higher noise levels than he previously estimated. First, the Background Page 4 of 16 exterior of the building is reflective rather than absorptive, which could result in increased noise levels of 2 to 3 dBA to the north. Second, having the doors closed would result in delays at the door as buses wait to enter the garage. Any delay on the north side of the garage would result in increased emissions. At the same time, the bus parking spots are not designated. A driver would not necessarily know if a garage bay is full and if full, may need to back the bus to realign its position once the door is open. Keeping the north doors open would allow for the most efficient loading of the garage during peak periods. The School District has agreed to keep the north doors closed from 6:00 p.m. to 8:00 a.m. Buses may enter, but the doors must then be closest 2. North Fence The north fence plan related to height, location and landscaping has been addressed by the School District. The landscape plan shows landscaping throughout the site and coniferous trees along the north property line. Property owners abutting the fence may choose from a list of different tree species if they wish a different type of tree. The fence will be articulated and will allow for varying heights if a homeowner prefers a fence shorter than 12'. The specific plantings and fence heights would be finalized prior to issuance of a building permit. 3. Rooftop Air handling units Rooftop air handling units were observed at the Eden Prairie School District bus garage and found to be a shiny metal unit. ISD 196 has agreed to paint the units to match the color of the roof to help them to blend into the design of the garage roof. 4. Site Circulation: The City's Assistant Engineer would like to review a circulation plan to ensure all activities within the site can be accessed in the site. He is concerned that bus drivers may make loops using City streets to access the fueling and wash area. This is a minor issue which will be addressed when the site plan is finalized prior to issuance of the building permit. Public Hearing and Neighborhood Meeting Comments Received The following is a compilation of comments received at the May 20, June 17 and July 15 Planning Commission meetings. In addition, questions /comments from a July 2 meeting with neighborhood representatives, and a July 6 meeting with property owners abutting the proposed project to the north are also included. 1. Zoning Issues — How long has the property been zoned I -1 (Limited Industrial)? What other uses are allowed in the I -1 zoning district? Might this facility be a lower impact use than other industrial uses? Staff Response • Earliest zoning map on file is 1968 and it showed the property zoned industrial. The property has been continuously zoned industrial since that time. • Other uses allowed in the zoning district include manufacturing, office /warehouse, truck storage within a building, animal clinics and major automobile repair and auto body repair. • The table below compares I -1 zoning provisions and the proposed transportation hub. Zoning Requirement Minimum/Maximum Transport Hub - Proposed Allowed Development Minimum distance north 60' adjacent to residential. 86' property line. Maximum Height 40' 25' maintenance building /23' bus garage Maximum Building 30% (133,555 sq. ft.) 14.1% with 48% greenspace. Coverage Hours of operation 24- hours. 5:30 a.m. to 8:00 p.m., Background Page 5 of 16 weekdays (primarily). Traffic patterns — Shift work is typical of a Employees arrive over a period employees and deliveries. manufacturing facility of 2 hours and leave the site with most employees over a period of time. Traffic arriving at a fixed time. in and out of site is dispersed. Ownership Not restricted. Tenant Transportation Hub will be occupied and owner owned and operated by the occupied. School District which is accountable to the residents through the School Board. • Isn't the Zoning Ordinance violated (§ 155.356) if the service bay doors of the maintenance facility face Johnny Cake? Staff Response Section 155.356 pertains to Motor Fuel Stations. This facility is not a motor fuel station so those requirements do not apply. • CUPs exist to provide flexibility. But it's unwise and inappropriate to stretch zoning definitions, allow multiple CUPs, and variances, in order to squeeze a noisy, property value degrading facility next door to a quiet, single family residential area. Staff response Conditional uses are those uses that the zoning ordinance permits if certain conditions are met. If the use is able to satisfy all of the conditions and able to demonstrate that any negative impacts can be mitigated, a city cannot simply deny the CUP. Once granted, the conditional use permit remains in effect as long as the use remains in compliance with the conditions. A city can revoke a CUP if conditions of the CUP are not being met. This ensures the ongoing maintenance of the use along with its conditions. • A 12' tall fence requires a variance. Staffresponse § 15 5.3 51 (E) Business, industrial and institutional district fences states that fences for industrial uses are limited to eight feet (8') in height "unless otherwise permitted by the City Council." A variance is not required for the proposed 12' fence. An example of a tall fence is located around the Menard's storage yard which is 14' tall. • Bus facilities are primarily located in heavy industrial areas. Staff response Zoning requirements vary from city to city. Apple Valley approved a conditional use permit for the American Student Transportation bus garage facility at 14800 Everest Avenue in 1988 and an expansion in 1994. This property is zoned I -1 (Limited Industrial) which is the same zoning as the subject property. However, the American Student Transportation site was not immediately adjacent to a residential neighborhood. 2. Location of North Property line — Where is the north property line located? Staff Response ISD 196 staked out the north property line, the north edge of the curb, and the north building line. • Distance from Scottsbriar homes to their rear property lines: Average 101' • Distance Scottsbriar homes to proposed north parking lot curb: —121' • Distance Scottsbriar home to proposed bus garage building: —187' • A continuous 4' to 6' berm exists along the entire rear property line of the 11 Scottsbriar homes abutting the proposed property. The entire berm is on the residential properties which will help to screen the homes from the property to the south. There is extensive landscaping along the berm for all but two of the properties abutting the proj ect. Background Page 6 of 16 3. Building Design and Location — • What color will the building be and are there samples of building materials? Sta Response: The School District is working to address this question. Final colors have not been chosen, but renderings have been prepared that show a proposed earth tone color theme for the development. • Why can't the building be moved to the south side of the property? Sta Response: The site is constrained by a pipeline easement which bisects the middle of the site. All industrial uses would have the same issue. The building is designed to minimize impacts to the neighborhood by keeping the north doors closed in the morning and all buses exiting to the south. • Windows are shown on the north side garage doors. Will neighbors be able to see lights from the buses when the drivers perform their pre -trip safety check? Staff Response The garage doors are shown to be 12' tall with windows located at approximately 6' high. If an 8' or 12' fence is constructed along the north property line, the lights inside the garage will not be visible to the neighbors. 4. Operations — a. Please describe how the facility will operate. Staff Response Below is a description of a typical day, based on findings from the traffic study and the Transportation Coordinator's plan for the site: • The Transportation Hub will operate primarily during the week with most buses stored during the weekend. Only special event buses would operate during the weekend or a school holiday. • The first mechanic would arrive at 5:15 a.m. and the last mechanic would stay until 8:00 p.m. • All buses will be stored inside the garage and plugged in overnight to reduce the need for excessive idle time to warm up the engines. • The employees begin to arrive at approximately 5:45 a.m. with first buses leaving the site at 6:00 a.m. • Buses leave the site at varying times between 6:00 a.m. and 7:45 a.m. The time the bus leaves is dependent upon the time of the first pick up. The routes are designed to minimize stacking and queuing of buses leaving the site. • Drivers have 15 minutes from check -in time to perform their pre -trip safety check and then leave site. Expected idle time is 5 to 10 minutes maximum. The ventilation system is designed to accommodate all idling and safety checks to be performed inside the garage with the north garage doors closed. • Buses leave the site between 6:00 a.m. and 7:45 a.m. with 18 buses using the Johnny Cake Ridge Road egress and 66 using the south access. • The District previously agreed that the north garage doors would remain closed until 8:00 a.m. Staff is proposing that in order to ensure the best sound mitigation on the site, the north doors remain closed from 6:00 p.m. to 8:00 a.m. This will ensure the most efficient loading of the garage during peak periods while providing additional sound attenuation during off -peak periods. • Approximately 2/3 of the fleet or 56 buses would return to the site between 9:00 a.m. and 10:00 a.m. • Bus fueling and washing occurs at varying times, depending upon the schedule and when pumps are available. However, fueling usually occurs after the morning or afternoon return. Background Page 7 of 16 • A total of 51 buses leave the site between 2:00 p.m. and 3:00 p.m. for the afternoon bus routes. • A total of 83 buses return in the afternoon between 4:00 p.m. and 5:00 p.m. with all buses entering the site from the Upper 147 Street access and Evendale access. This is the period that will have the most activity on the north side of the site when all of the buses drive into the garage through the north garage doors. • After 5:00 p.m., only special activity buses are operated. • The last mechanic leaves at 8:00 p.m. • During the summer, approximately 1/3 of the fleet is operated during from 6:45 — 7:30 a.m. and returning by 4:00 p.m. An occasional week there may be buses that return around 4:30 p.m. • Observation of Operation of Other Bus Facilities: Several other bus facilities were observed and they were noisy and operated at all hours. Residents are concerned that this facility will be operated in the same way as the other bus facilities. Photos were presented of bus garages with open doors. ■ Can a Transportation Hub Facility be operated in a way that does not negatively impact the adjacent neighborhoods? ISD 196 Response The coordinator of transportation has 28 years of experience operating school bus fleets, including approximately 9 years for the Eden Prairie Public Schools. Eden Prairie's transportation facility served as a model for the district's proposed transportation hub at Johnny Cake Ridge Road and 147th Street. With the coordinator's experience in school bus transportation and familiarity with the design flow at Eden Prairie, the District is confident this new facility will operate in a way that will be seen as a good neighbor. The facility is designed to make operations efficient and minimize impact to neighbors, along with the following strategies: • No fleet storage outside /100% indoors = more noise inside vs. outside • Safety checks and morning start-up all indoors = less noise outdoors • Block heaters and start-up inside • Site designed for continuous flow = less idling/waiting • Only 3 deep parking indoors = minimizing bus jockeying and waiting • Designed to minimize backing up = increased safety /decreased noise • Buildings arranged on site such that it shields operations from neighbors = separation of activities • Separation fence = noise transfer reduction /visual screening • Bus wash and fuel depot furthest away from residences = noise further away, screened by building and fence • Mechanic bays on south side, oriented 90° to neighbors = noise further away, screened by building and fence • Diffused route departure and arrival = less concentrated activity ■ How can the School District assure the neighbors that they will be good neighbors? ISD 196 Response As a public entity operating 36 sites that are located within or adjacent to residential neighborhoods, the district has considerable experience with being a good neighbor. The district is responsive when community complaints are received and takes appropriate action, when needed. Background Page 8 of 16 ■ What can the District do to assure the neighborhood that they will operate differently (than the existing facilities in the Twin Cities Area)? ISD 196 Response This facility is unique in its design and will be operated in a way that is respectful to the neighboring community. The flow of bus traffic is designed for buses to be driving forward, with minimal backing up in or around the facility. This will minimize idling time and the need for horn honking when backing up. • How will the ventilation in the garage work? Will they really be able to keep the north doors closed during the morning safety check? ISD 196 response Each bus bay will have exhaust fan systems to pull vehicle exhaust low near the source and ducted up to the roof where a ventilator discharges it into the air. The (7) ventilators will be mounted on the roof on the south side of the storage bay. These are to be sized to handle start up exhaust with the north doors closed. Cut sheets of the ventilation system are included in the staff report. • How helpful is a telephone number? It will probably ring and never be answered. Sta response One of the suggested conditions for the project would be that the School District establish a contact person and phone number that the neighbors could call if there are issues at the facility. The contact person would be accountable to the School District Superintendent and the School Board. The School Board is accountable to the electorate. 5. Noise • Noise study findings: • The biggest noise impact will occur in the afternoon when all 84 buses return to the site between 3:30 p.m. and 5:00 p.m. • With the access on Johnny Cake revised to be an exit only, all 84 buses will need to enter the site from either the Upper 147 Street West or Evendale Way. The noise study confirms that this location will not exceed MPCA daytime noise limit requirements. • A 12' fence is recommended along the north property line to provide the most sound attenuation. • Noise study recommendation is that either an 8' or 12' tall fence should be constructed along the north property line, air handling units should be installed on the south side of the garage, and the north doors should remain closed till a minimum of 7:00 a.m. The School District has agreed to leave the north doors closed until after 8:00 a.m. • Will the buses have back up alarms? Staff Response No. The School District confirmed none of the buses will have backup alarms. The District states that the proposed hub facility is specifically designed to avoid the need to back up. The District states, even at the maintenance bays, there should be no need for backing. • The maintenance facility will have air tools. How will the air tools impact the neighborhood? Staff Response The noise consultant reviewed the possible impacts from air tools and found, because the maintenance bay doors are aligned east and west, the only way sound from the wrenches might reach the homes to the north would be in the case if the sound exits the east door, reflects off a bus parked in the garage, with the north and south doors open. • The pre -trip safety check involves a single honk of the horn. How will 84 buses honking their horn in the morning be screened? Noise Consultant Response The garage doors are specified to be constructed of an inside and outside layer of 25 gage steel with 2" polystyrene between for insulation. When the doors are closed they will reduce noise levels by 28 dBA. The fence also mitigates noise emanating from the inside start-up. Background Page 9 of 16 • Noise study scale charts start at 40, not at zero. Information presented to Planning Commission is misleading — it's "zoomed in" to magnify noise abatement. Staffresponse: There was no intention on the part of the noise consultant to mislead. The initial noise study findings provided in the May 20, 2015, Planning Commission staff report starts at zero. The issue is that it's difficult to differentiate the findings at the 0 to 65 level. Starting the chart at 40 allows for easier analysis of the impact of the data. • Noise study talks about dBAs, but not hertz. What about hertz? Staffresponse Hertz is a measurement of the number of sound vibrations in one second. The lowest A key on the piano is 27 Hz (or 27 cycles per second) while the highest key on the piano is 4,186 Hz. The MPCA noise regulations measure noise based on decibel level, which is the pressure of sound, not hertz or the pitch of sound. Noise Consultant response Our simulation modeling used spectral data for predictions. The more detailed modeling based on the MinnNoise model uses only dBA levels. The MPCA noise standards are only in dBA and make no reference to frequency spectra. The chart below compares predicted NO FENCE levels with the measured ambient spectrum. This really does not show anything about impact that is any different than the dBA level results since the bus and ambient spectra have very similar shapes, so I don't think the spectral data will provide any additional information on potential impacts. 6. North Screening Fence: a. What is the color of the fence? Staffresponse This is a level of detail that will be decided upon with the final landscape plan submitted at the time of application for the building permit. A neutral color similar to the building exterior is intended. b. Can the fence be installed first, before project construction to help lessen impacts to the neighborhood during construction? Staffresponse The fence cannot be installed prior to the site grading, but installing it early in the project could be considered. c. Lot 11 would not want an abrupt 12 ft. end to fence, rather a stepping down. Is this possible? Staffresponse The School District is open to negotiating some of these finer points if the project moves forward. d. Increasing the height of the fence by 50% does not improve its efficacy — only 2 to 3 dBA additional noise abatement achieved. Does that mean the fence material is a poor material? Staffresponse The School District indicates the height of the fence changes the level of noise attenuation and not the material. The noise consultant will discuss this in more detail. e. Details regarding the fence have changed frequently. The homeowners are becoming frustrated, but the approval process is continuing. Staffresponse Plans have been modified during the review and discussion of the project to address the issues raised during the public hearings. The earliest plans showed the fence in a straight line with landscaping on the south side of the wall. By constructing an articulated fence, and placing the fence a minimum of eight feet from the north property line, the District is able to break up the appearance of the fence, preserve some of the existing mature trees on the proposed hub property and place landscaping on both sides of the fence. f. The north fence planting plan needs a key to better differentiate existing trees, deciduous and conifers added. Staffresponse Staff suggests a condition of approval would be final review and approval of the fence location and planting plan shall be approved by the Planner. This will allow for the neighbors to review the planting template and provide their feedback for each individual property. 7. Light — What light will be located on the north side of site? Staff Response A combination of pole lighting and wall packs will be installed to light the north side of the building. The nearest Background Page 10 of 16 pole light is 23' and located about 75' south of the north property line on the northwest edge of the site. Seven wall pack lights are shown along the north side of the garage installed 16' high. The light plan shows that light levels will be at 0.0 footcandles along most of the north property line, well below the maximum 0.5 foot candles allowed. On the northwest area of the site where the pole light is located, light levels are shown at 0.1 footcandles, still well below the requirements. The lighting will be required to be downcast shoe box fixtures that block the view of the light sources. 8. Pollution/Wind directions - a. What are prevailing wind directions? Will winds blow from south to north to Scottsbriar? Or to east to Mistwood? Staff Response During the school year, prevailing winds are from the northwest while in the summer, when the facility will not experience heavy use, the winds will blow from the southeast. Attached is a chart of prevailing winds in Minneapolis /St. Paul. b. MPCA Air Quality Requirements: Staff response Mr. Innocent Eyoh, Planning Principal, Air Assessment of the Minnesota Pollution Control Agency (MPCA) found that the MPCA air emissions requirements will not be exceeded with this project. However, he recommended the following measures to ensure the best air quality on the site: Good bus maintenance program to control emissions, vehicle replacement program that replaces older buses with newer cleaner models, use of engine block heaters to reduce idle time, and use of cleaner fuels. c. During the cold weather months, buses will be plugged in to reduce idling. d. All buses have been brought up to 2004 diesel air quality standards. New air quality standards were adopted in 2007 and 2010. By 2016, only six buses will be in the fleet constructed to the 2004 standards. As buses are replaced, new buses comply with the most recent air quality requirements and are a quieter design. 9. Traffic & Traffic Study — Engineering Staff Response Engineering is working closely with City's Traffic Consultant to review the School District's findings as well as incorporate ISD 196's development proposal into the future plans to the adjacent public streets (JCRR and 147 th ) The most recent updated plans received from ISD 196 included changes to the site plan including removing the right -in right -out (RIRO) to JCRR and replacing with a right -out (RO) only. This access was moved north as recommended by staff to meet site distance and functional area requirements from 147 Additional modification to access detail is still being requested to prevent unauthorized left turn movements or right turns into ISD 196 site from JCRR. The access off of Upper 147 Street West may need to be modified and is still under review and it will be important to ensure this would not negatively impact Uponor's north driveway as well as accommodate future plans for JCRR and 147 which could include traffic signal and additional lane capacity on JCRR. a. Traffic study doesn't account for transportation hub expansion plans. Engineering Response The City requested that ISD 196 provide a 10 year analysis as part of Traffic Impact Report to include impacts from potential expansion of facility. Planninaaff Response Jeff Solomon, Finance Director of Finance and Operations stated that future growth in the School District is expected to occur primarily in Rosemount. While room Background Page 11 of 16 on the site has been identified for future growth of the facility, the District does not have imminent plans for expansion. Although not stated by Mr. Solomon, the Rosemount Bus Storage Facility will be retained which may better serve growth on the east side of ISD 196. b. Is traffic study accurate if it does not include traffic from water park and ball fields which are busy in the summer time? Engineering Response A typical traffic study does not evaluate event and special conditions analysis as they tend to be random and not indicative of usual weekday traffic when most mitigation is needed. It is understood that this traffic does create issues during the non - winter months in the PM peak hours. The traffic increase from the ISD 196 Transportation Hub would not be anticipated to impact the PM peak hour significantly as shown by the study. This modification results in no additional volume utilizing the access. During the summer, about 1/3 of the buses operate from approximately 7:00 a.m. to 4:00 p.m. Summer hours not as early and not as late as school year. c. Moving JCRR access north makes traffic impacts worse on neighborhood. En- ineerin- Response The access at JCRR has been modified from a RIRO to a RO only and moved north an adequate distance to provide proper site distance and functional area from 147 and would still meet the sight distance and functional area needs at 144 There is approximately 820 feet between 147 and 144 The access was moved to approximately 350 feet north of 147 d. Study limited in scope. Engineering Response A traffic study is limited to AM and PM peak hours during a typical weekday as that is when most traffic issues arise and may need to be mitigated. Evaluation of other adjacent streets with the traffic increase from this specific development would not be anticipated to change the current service levels at other intersections nearby due to the traffic dispersion to the roadway network. e. When ISD 196 Transportation Hub traffic is off -peak, actually ends up extending peak traffic period from one hour to two hours. Engineering Response The peaking characteristics of traffic in an area are generally not due to one development. The traffic analysis provided does not indicate an extension of peak hours more than currently understood to be in the area. f Traffic study needs to account for Uponor expansion. Engineering Response It is important to the City that Uponor operations are not impacted by District 196 operations. Uponor will run two 12 hour factory shifts each day, 7 days a week changing over at 6:00 am and 6:00 pm and should be included in the overall study for JCRR and 147 Existing volumes from Uponor have been included in study. Uponor also has access off Everest. g. Europa may act as a cut through street. En- ineerin- Response Public streets are available for all public traffic to use. It is generally understood that buses will follow routes and use the collector and arterial roadways to travel. It is not anticipated that this would cause additional traffic growth of Europa. It is also understood that employees may use any street they wish, but would likely access the development from 147 off JCRR or Pilot Knob Road. h. Drivers turning right (east) on 144 Street from northbound Johnny Cake Ridge Road don't have a right turn lane which is a concern. Engineering Staff Response When the city reviews long term improvements to the entire JCRR corridor, additional turn lane requirements will be reviewed at all intersections including 144 i. When will traffic warrants be met for 147 and Johnny Cake signalization? There are long waits for Scottsbriar residents to enter Johnny Cake traffic already. Engineering Staff Response The most recent traffic data for 2015 collected as part of the Traffic Background Page 12 of 16 Impact Study indicates that a traffic signal is likely justified at the intersection based on the traffic signal warrants outlined in the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD) meeting Warrant 2: Four Hour Volumes. This is due to growth on the roadway from the development area just west of JCRR and overall traffic growth in the area. The traffic from the Transportation Hub does not raise the level of Warrant 2 but does increase the number of hours met under Warrant 1: Eight Hour Volumes. The signal warrant analysis indicates that a signal would be an appropriate traffic control for the intersection based on current volumes but analysis with acceptable service levels indicates that the intersection can currently function without a signal. Given the current operation is adequate, it is recommended that the intersection be monitored regularly for operations until such a time that service levels require a change in intersection control. j . Clearly explain how traffic at 142 and Johnny Cake and 147 and Pilot Knob will be affected. These intersection movements away from the site also affect the neighborhood and the responses have not been as clear and deliberate. Engineering Staff Response The attached TIS memo shows the impacts to the adjacent roadways in relation to the % change in AADT. The impacts to 142 and 144 are anticipated to be negligible. At 147 and Pilot Knob, Pilot Knob is a minor arterial divided highway and falls under the jurisdiction of Dakota County and their access spacing requirements. The access spacing for this area of Pilot Knob is 1 /4 mile, but generally the County will complete an access study on a roadway to determine signal spacing (which to our knowledge has not been completed to date for this area north of County Road 42). We do not anticipate from the data that 147 will have enough 8 hour volume to meet the warrants for a signal at 147 and Pilot Knob. k. Traffic study only focused on one intersection at Johnny Cake Ridge Road and Upper 147 Street. The intersections at U. 147 and Pilot Knob Road, Johnny Cake Ridge Road and 142 Street, are also concerns. En- ineerin- Staff Response See response to item b. above. 1. Traffic study supplied by ISD 196 does not include "shuffling" of buses within the site. While observing other facilities, noted that this occurs often. Engineering Staff Response A Traffic Impact Study typically focuses on impacts to public roadways and not internal site circulation, however a review of the internal site circulation was conducted to determine if the circulation patterns would have any effect on the public roadway system. The location of the filling stations and the bus wash are highly dictated by the location of the gas line through the site. This appears to result in traffic having to use upper 147 to be able to fuel and then circle around to get a wash or vice - versa. Consequently, Upper 147 street would be serving site circulation needs and the submitted site plan has been requested to be mitigated by the School District to address this potential scenario. m. Neighbor has child with autism and is concerned that this project will create backed up traffic which will lead to traffic cutting through the neighborhood. Doesn't want cut - through traffic on Everest Avenue. Engineering Staff Response It is not anticipated that buses will utilize 144 Avenue. Buses typically are directed to utilize collector /arterial roads to the extent possible on routes to pick up areas. Should this problem occur, the school district can be contacted and informed to change the bus routes if cut - through traffic should occur. 10. Property Values — Background Page 13 of 16 a. This facility will reduce my property value. Staff Response Property values are determined by a complex set of variables that are difficult to attribute to a single adjacent land use. Instead, property values are impacted by overall City development patterns. Residential properties adjacent to other industrially zoned properties in the City have not experienced a decline in property values. The Transportation Hub facility would be required to be constructed and maintained in compliance with the City's exterior design requirements, zoning and subdivision codes and State Building Code requirements. It can be said, some buyers may recognize a value impact and others will not. A well maintained and managed bus facility should have little impact on property values. b. Examples staff gave of residential developments next to industrial areas are not the same as the proposed ISD 196 Transportation Hub. None are directly adjacent and it's not a bus facility. Staff response The City has examples of residential properties immediately abutting a bus facility on Diamond Path. In addition, Cedar Isle Estates immediately abuts the City's Central Maintenance Facility which is used for the storage and maintenance of the City's street and utility maintenance vehicles, maintenance equipment and snow plows. The Transportation Hub facility would be required to be constructed and maintained in compliance with the City's exterior design requirements, zoning and subdivision codes and State Building Code requirements. A well maintained and managed bus facility should have little impact on property values. 11. Site Selection — a. Why was this parcel selected when other properties are vacant with same zoning but not adjacent to residential? b. What was the list of properties evaluated by ISD 196 for this facility? c. The transportation hub is not a good fit at this location. There are numerous better options available. The Homeowners have provided a number of alternatives the School District should consider. d. The neighborhood wants ISD 196 to provide actual disclosure of the locations that they explored. The neighborhood wants ISD 196 to repeat its search. e. Letter from Jeff Solomon is disappointing/insufficient. He doesn't elaborate on how the site was selected. Who was the real estate guy? ISD 196 Response: Jeff Solomon, Director of Finance and Operations provided spreadsheet showing the 14 parcels that were considered for this project along with the District's analysis of the properties. Mr. Ted Carlson, with Carlson Commercial, addressed the Planning Commission at its July 15, 2015, meeting. Mr. Solomon's letter addressed the site selection question as follows: The district used a real estate professional to assist in conducting a thorough search of available real estate for the transportation hub. Fourteen sites were reviewed, seven in Eagan and seven in Apple Valley, based on the following criteria: appropriate zoning, adequate size, availability for purchase by the time an offer could be made, functionality, for operations, site cost, development costs, and proximity to serve as a hub location for the west side of the district for the foreseeable future. Fewer than half of the sites met the size criteria and two others were already under contract when the review was conducted. Of the sites that remained, the other criteria clearly identified the proposed site as the most feasible location for the transportation hub facility. Background Page 14 of 16 12. Frustrated with Review Process a. Homeowners frustrated at procedure being applied to the transportation hub project. Sta response The City is required by State Law to review and decide upon land use applications within a 120 days. The planning review process is the standard process the City engages in to review any land use application. Frustration can result from not being aware of the process or feeling like issues are not being addressed. City staff is available to answer any questions concerning the review process. b. Two public hearings were held and closed prior to receiving information on all issues regarding noise, property values and screening. Staff response The purpose of the public hearing is to receive all of the concerns and issues from adjacent property owners and the public. It is not intended to be a debate, but a forum for receiving comments. The City staff and applicant then are charged with providing answers to the questions that have been raised. c. The Planning Commission closed the public hearing. Property values were addressed by the School District, but neighbors were denied the opportunity to counter ISD 196's claims. Staff response As noted above, the purpose of the public hearing is to receive comments and identify issues. It is not a forum for debate. d. The City is not providing advocacy on behalf of the neighborhood in accordance with the City's core values. Neighborhood would like the City to provide an advocate to help residents to understand the process. Staff response The City is available to talk with residents who have questions concerning the review process. This was demonstrated by a meeting held with neighborhood representatives on July 2 and with Scottsbriar neighbors abutting the facility on July 6. The City's role is to not bean advocate for either the petitioner or the adjacent property owner, but to identify issues and ensure the issues are addressed in the process. The outcome provides informed decision making. e. The data that has been presented by the City gives the impression that the City is endorsing the project. Staf' response The City is not endorsing the project. The Planning Commission will review the request and make a recommendation to the City Council. The City Council will make the final decision concerning the application. f. Details regarding the facility have changed frequently. The only time neighbors see changes is in the Planning Commission packets. Staf' response As the project is reviewed and discussed, elements of the project are refined to address issues. This is a typical part of the planning review process. g. Un- confirmed reports surfacing that not all of the affected (adjacent) property owners are aware of the proceedings. Neighbors would like the City to confirm that all neighbors have been notified. We have not heard from Lifeworks, but they will be affected by increased traffic. Staff response A total of 34 public hearing notices were sent out to the property owners within 350' of the proposed property. Staff confirmed that the 11 properties adjacent to the proposed site were notified of the meeting. In addition, Lifeworks received a public hearing notice. The School District met with Lifeworks and negotiated additional landscaping on the east side of the site to help screen the transportation hub from the Lifeworks site. h. The neighborhood wants the City to not allow the School District to "force" this project through approval process. Staff response The School District has been cooperative and open to discussing the project with concerned residents. i. The neighborhood doesn't want the City to take action on these items until all of the outstanding issues have been addressed. Staff response The Planning Commission will not make a recommendation on a project until all of the outstanding issues have been adequately addressed. At the same time, the Commission must keep in mind the time frame for review of the project must be followed as required by State Law. Background Page 15 of 16 j. Printed up hard copy of staff report. Not available until Friday. Staff response The City's Planning calendar is set at the beginning of the year and is established to ensure timely review and consideration of land use requests. Planning Commission staff reports are completed the Friday preceding the Planning Commission meeting. Calendar deadlines are tight to ensure the City reviews and acts upon development projects within 60 and 120 days as required by State Statutes 15.99. 13. Petition a. Neighbors have discussed the proposed Transportation Hub Facility with 110 residents and received 108 signatures on a petition asking City to deny the requested project. Staff response The petition indicates resident interest in the project which the Planning Commission and City Council take seriously. However, the land use request must be processed in accordance with State Law and the City ordinances. b. Names have been added to the resident petition. Staff response A copy of the petition is included in the staff report. 14. Misc. a. City established trash hauling zones to help reduce the number of large commercial vehicles in neighborhoods seven days a week. This facility would be contrary to the City's previous action. Staff response The trash hauling zones were established to limit the number of days that trash vehicles service a neighborhood. No other service vehicles were restricted. The Assistant City Engineer addresses the issue of bus traffic on the local streets. Background Page 16 of 16 5" 3 185 101 100192 02 192' 110' 138" ............... ........... ............ ..................... 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Yc w„aa.Nyaay MR aaeu l o p architects engineers www.woldae.com J I 'r LAND8CAPM PLAN Li r I L!J ( 0 L� L LI Y Site Plan - Sectio Lacation5 v64 _ ,,_ o 46' ew� nw-,~wRr riow n�a erase icaa�aui�a,H syso,ea,—K" ,wusWPOAT41"H0e Gomm No: 152D10 ISII #195: ROSEMOUNT - APPLE VALLEY - EAGAN PUBLIC SCHOOLS NEW TRANSPORTATION HUB FACILITY - - - - - - - - - - - - - - - _r r= Shadow 5tudL� 5ectinn 1 - Fence r� ISO #196: ROSEMOUNT - APPLE VALLEY - EAGAN PUBUC SCHOOLS NEW TRANSPORTATION HUB FACILITY JULY 6, 2015 � 5 e � � F F WINTER SOLAR MINIMUM: 21.5 DE6RU5 (DEGEMBER 21, WINTER SOLSTICE) SUMMER 50 MAX: 68.5 DEGREE5 (JUNE 21, SUMMER 50L.576E) fT 1 - - — — — — — — — — — — — — — — — i FROM PROPERTY LINE 1 1 cr i ua 1 CL 1 C7 1 w 1 ti. � Shadow Stud Section 1 - 8' Fence_ - 3 /6a" = V-O" U I6 - ��rzoue�,u ru G 9hssHahM1�IAT"RMRTAI lo" 9 M iL`sh9L0j1v4,m s"'W l..��, nww DeW,c.,rceo,,, Page S1.01 Comm Ne" 152010 65-b" Lu BiILDIN6 50 BAGK FROM PROPERTY LONE 1 1 1>C 1 CL IO iIL I IL e W�L ` 1 � � t +. 1 - ry iv 1 1 f _ uj BUILDMG 5ETBAGK FROM PROPERTY LINE 1 1 Lu 1 w 1 C6 1° la ISO #196: ROSEMOUNT - APPLE VALLEY - EWAN PUBLIC SCHOOLS NEW TRANSPORTATION HUB FACILITY" JULY 6, 2015 TER 50LAR MINIMUM: 21.5 DE6REE5 (DECEMSER 21, WINTER 50LSTICE) MFR 50 MAX: 655 RE6REE5 (.TUNE 21, SUMMER 50L5TICE) 5 = == 4 �- , Shadow Study 5ecticn 2 - 12` Fence 3/64 - V-O" 0 16' 32' _ � 1 s WINTER 50LAR MINIMUM: 5UMMER 501.�R MAX: $E s F 2 1 215 DE6REE5 {DECEMBER 21, WINTER SOLSTICE) - -- -- -- 2 Shadow Stud Section 2 - 8' Fence 3/64" c 1'-0" O 16' 32' z�tosor�.w aM cw +xsaumnrLmwq,crxsmnranu, � enSE,cmra�Latad.,r. eesorsan�wna.�nmrn.,rsroaun HUa eas€,e�o,�,., Page S1.02 Comm No: 152010 SUILPLN6 5ETBAGK FROM PROPERTY LINE U 1� IW 1' d 1� 1 d E ©LD WL , 4 I , ISO #196: ROSEMOUNT - APPLE VALLEY - EAGAN PUBLIC SCHOOLS NEW TRANSPORTATION HUB FACILITY JULY 6, 2015 WINTER 50LAR MINIMUM: 21.5 DE6REE5 (DEGEMBER 21, WINTER SOLSTICE) 54)MMER SOLAR MAX: 68.5 DE6REE5 (JUNE 21, SUMMER SOLSTICE) �1 - t h m� __________ ______________ h t I 1 1 �___ -r- ti. �__ I I I i 1 � 1 ° OFFIGE BUILDIN6 SETBKX FROM PROPERTY LINE I I� 1 ri I I I Shadow Study Section 5 - 12' Ferree 3 /6A" = V-0 G I h � t 4 4 h t t 1 h 4 441 1 1 1 WINTER 50LAR MINIMUM: 21.5 DEGREES (DEGEMI3ER 21, WINTER 50L57GE) SUMMER 50LAR MAX: 68.5 DEGREE5 (JUNE 21, 50MMER 5OL5TIGE) 1 1 1 _ __ -. r_� I I 178' -2" I a OFFIOE BUILDIN& 5ETBAGK FROM PROPERTY LINE i I 1 d 1 � 1 p� I 2 Shadow Study Section 5 - S' Fence ^- 0 16' 32' Isa�,sa�,sser+ cur ..r�wrmpm�...nalAayscvxrauar�ue e.� ce�u :naa�trn v o le r„�w u as hw+srovrnncHrve enu c. m,li Page S1.03 Comm No: 152019 RUB FACILFY 11RNtPFdt1 M6Y1 Ynf YYtA, feNtF6o11 ata ISO 9196: AOSEMOUA7 - APPIf VALLEY - EAGAB PUBUC SCHOOLS MI ` � 1 NORTH 2LEVATION 1 1 - T ,EAST EI.�IATIO1V i; w. �i hl -- 11 - 1 �;� TN ELEVATION - W5 WASH 1+S 50U'iH ELEVATION - e- S S U5 WAS�M �yY4G97 fJ.CVA - r- - SU3 WASH L J na � � B EAST F- S.EVATION3 SUS WASH NOT FOR CONSTRUCTION M architects engineers www.woldae. cam �ttttttttttt�t� A2.01 ol SOUTH ELey'WnON rl WEST M.EVATION c s,u f+ �:. t '. k, o s IRZ �_:. -,: - :' Ikti.. �P+V fi J a z Apple Valley Hub N Revised Noise Predictions 0 0 D �N 0 0 N David Braslau Associates, Inc. 1 June 2015 The assumptions for noise predictions associated with buses have been revised and clarified from the earlier predictions. In addition, an 8 foot fence and 12 foot fence are compared to levels with no fence. Three alternates have been evaluated for completeness and to provide a possible "mitigation" alternative. The fifth chart compares the 66/18 alternative with 8 and 12 ft fences. (it can be seen that L10 levels with the 8 ft fence are about 2 to 3 higher than with the 12 ft fence). The first assumes all 84 buses use the south approach. Z The second assumes all 84 buses use the west approach. 0 N o O The third assumes 66 buses from the south and 18 buses from the west. 0 The first three charts show the model assumptions o The fourth chart compares the three alternatives with an 8 foot fence. N (this shows that the split arrival has the least noise impact) The fifth chart compares the 66/18 alternative with 8 and 12 ft fences. (it can be seen that L10 levels with the 8 ft fence are about 2 to 3 higher than with the 12 ft fence). 1000 1 Geometry - South Approach - All 84 Buses 800 0 600 c W� p O t �c 6, O v Z (D 0 400 200 0 Geometry - South Approach - All 84 Buses 200 400 600 800 1000 12C East H11 H10 H1 H2 H3 H4 H5 H6 H7 H8 H9 South Approach �WCf OCONWVOCONWV N C]C] V V NCO CO I� ISO] 200 400 600 800 1000 12C East 1000 Geometry - South 66 Buses West 18 Buses :11 0 600 0 D i c O Z 7 0 400 200 Cpl 200 400 600 800 1000 1201 East H11 H1 H2 H3 H4 H5 ■ H7 ® H9 H10 —' ■ West Approach 200 400 600 800 1000 1201 East 1000 :11 0 600 c cn n o � .r cn O v Z 7 0 400 200 Geometry - South 66 Buses West 18 Buses 0 200 400 600 800 1000 120 East H11 H10 H1 H2 H4 H5 H7 0 H9 ■ H3 ■ West Approach (D COQ N70tD NO] V' OCO N c]c`7 V d'� c0 South 0 200 400 600 800 1000 120 East L10 South 66 /West 18 vs South 84 and West 84 (all with an 8 ft fence) 65.0 WE z 0 c' 55.0 o� cn �cn Q v � (D C) T � 0 J Cn 50.0 45.0 40.0 Receptor Stamina \Prof -9 -20 ❑So 66 /We 18 ■ South 84 ❑ West 84 1 2 3 4 5 6 7 8 9 10 11 L10 with S66 and W18 split 65.0 Dice z s 55.0 c V0 �= Q m �c v o r J m 50.0 45.0 m Receptor ❑ No Fence ®8 ft Fenc ❑ 12 ft fenc Stamina \Proj9 -20 1 2 3 4 5 6 7 8 9 10 11 a - 70 .E Z 0 M m °D () 0 50 0 > m � J M c 40 0 0 30 20 10 Bus Spectrum without and with Door (at 50 ft) Freq (Hz) 32 63 125 250 500 1000 2000 4000 8000 Maintenance Building Noise O O �N X 0 David Braslau Associates, Inc. 1 June 2015 All maintenance work on buses will be performed inside the Maintenance Building which is located just south of the office building. Maintenance Building doors are located on the east and west sides of the building. There are no direct paths to the homes. The only likely path would be through the garage when both north and south doors are open. Z 0 (1) (D -0 00 0 X (D - 0 0 OLE Rrfi Nt AND SCREENING WITH FFF U1E POSSIBLE CITY '. WELL L ECATI Off, 1 19 STALS I FUTURE E X PA NS 1 V, E H C LE 0 F Fit ES W1 vi NO STALLS1 . . . . . . . . . . . BAY - -k - - im I R - 7 U F E W DR KS fi SCREEN 14- `YREET MAS 147TH SM EET REQUIRED - SC RE EN H:0, AS REQUIRED Air wrenches are the loudest pieces of pieces of equipment to be used in the Maintenance Building. Sound power levels (sound level approximately one foot from wrenches when under load) are listed in the government data base. Air Wrench Sound Levels US Center for Diesase Control and Prevention (incl. noise and hearing) z 0 , , o o = cn Tr C3) X 0 0 http: / /wwwn.cdc.gov /Niosh- Sound - Vibration /ResuIts.aspx ?tt =6 Sound Sound Power Power Wattage Level— Level— (Electric) or Vibrations Vibrations Tech Loaded Unloaded CFM on Accel. on Accel. Type I Model Secs Mfr Test Test Pneumatic Left (Right Impact 231G 1/2 -inch Ingersoll- 101 99 4 17.6 16.8 Wrench chuck Rand Impact H4140 1/2 -inch Husky 102 101 4 15.2 10.6 Wrench chuck Impact H4103 1/2 -inch Husky 102 104 4 13.3 11.9 Wrench chuck Impact DW292 1/2 -inch DeWalt 110 88 900 31.5 27 Wrench chuck Impact R6300 1/2 -inch Ridgid 110 94 1020 29.3 27.7 Wrench chuck Impact NA 1/2 -inch Kobalt 110 96 840 28.1 25.2 Wrench chuck Impact DW290 DeWalt 111 91 900 29.4 32.7 Wrench 1 1/2-inch chuck I L __j http: / /wwwn.cdc.gov /Niosh- Sound - Vibration /ResuIts.aspx ?tt =6 The only way sound from the wrenches could reach homes to the north would be to exit the east door, reflect off a parked bus inside the garage when both north and south garage doors open, and be directed back to a home to the north. This situation is likely possible for only one or two of the homes and only when the garage is mostly empty except for a bus in the needed location. The site geometry on the next page shows one of the few likely sound paths from the Maintenance Building to a home (H2). Z c The sound level at each location is identified, assuming no noise fence: ,0 cn One foot from the wrench 110 dBA �v At the bus in the garage: 65 dBA 0 N At the home (H2): 20 dBA Even with two air wrenches operating at the same location, the level is estimated to be 23 dBA, which is 20 dBA below the observed ambient level with no aircraft. Traffic volumes a 4 pm are generally about the same as at 6 am when the wrenches might be used, so with an ambient level of 40+ dBA, audibility of air wrench sound at the homes is very unlikely. The level would also be more than 30 dBA below the nighttime L10 standard which might govern wrench noise if it occurred continuously for 10 percent of the hour. 1000 1 :11 .11 m Would eventually reach Home2 - 20 dBA H11 H10 H8 w o �cn O Z ■ ■ ■ ■ � Would have to reflect off 400 all doors open 65 dBA 0 Air wrench in Maintnence Bldg 200 Geometry - Maintenance Noise Path 200 400 600 800 1000 1200 East Would eventually reach Home2 - 20 dBA H11 H10 H8 H1 H2 H3 H4 H5 i H7 H9 ■ ■ ■ ■ Would have to reflect off a bus in the garage with all doors open 65 dBA Air wrench in Maintnence Bldg Soumd power 110 dBA 200 400 600 800 1000 1200 East Apple Valley Transportation Hub z Responses to Questions 0 c from n A 0 °N Kathy Bodmer 0 N David Braslau Associates, Inc 8 June 2015 QUESTION David Braslau provided information for the Daytime L10 standard which is the sound level in decibels (dBA) over ten percent or six minutes in an hour, during the daytime hours of 7:00 a.m. to 10:00 p.m. The L50 is fifty percent of the time or 30 minutes which is limited to 60 dBA. As a result, the "no fence" option will not comply with MPCA rules. RESPONSE Z The chart on Slide 3 shows that a "no fence" maximum expected L10 level of close to 63 dBA will occur at Cn o Home 7 with lower L10 levels at other homes. o = The chart on Slide 4 shows a "no fence" maximum expected L50 level at Home 7 of about 56.5 dBA which is more than 3 dBA the L50 daytime standard. O The L10 and L50 levels apply to one hour periods. The L10 and L50 levels above indicate that the bus - related L10 level, i.e. level exceeded for 10% of the hour or six minutes, was 63 dBA, which is below the L10 standard of 65 dBA, and that the level exceeded for 30 minutes of the hour was 56.5 dBA , which is 3.5 dBA below the L50 60 dBA standard. 2 65.0 60.0 s 55.0 c o= m � J cn m 50.0 45.0 40.0 TV A 1 2 3 4 L10 with S66 and W18 split Daytime L10 Standard 5 6 7 8 9 10 11 Receptor ❑ No Fence ■ 8 ft Fenc ❑ 12 ft fenc 3 L50 with S66 and W18 split 60.0 58.0 56.0 54.0 z s 52.0 o= m 50.0 o �7 LO J m 48.0 46.0 44.0 42.0 40.0 ❑ No Fence 0 8 ft Fenc ❑ 12 ft fenc 0 1 2 3 4 5 6 7 8 9 10 11 Receptor QUESTION The nighttime L10 standard is 55 dBA while the L50 is 50 dBA. The nighttime hours are considered 10:00 p.m. to 7:00 a.m. With the garage in operation before 7:00 a.m., will it exceed nighttime noise standards? This looks to be true whether the fence is 8' or 12'. Special Concern: It's the 5:30 a.m. to 7:00 a.m. period that raises concern. RESPONSE The 84 buses will only arrive between 3:30 and 4:30 pm, which falls within the daytime period. Based on expected schedule information provided by the School District, this is the maximum number of buses expected to return in one hour. The schedule shows 75 buses arriving in the Z 9:00 to 10:00 am hour 0 U co 0 This was mentioned only briefly in Section 1.3 of the noise study. . 0 D ..........This [e.g. buses returning on the north side of the garage] is considered to be the worst case scenario since buses in the morning will depart from the bus garage to the south, away N from the residential area. Other activities on the hub property such as washing buses will take place south of the garage." The school district has stated that the north garage doors will not be opened in the morning until 8:00 am after the main wave of buses has departed. Therefore, early morning bus departures will be shielded by the garage with closed doors and adjoining buildings as shown on Slide 5. Some other measures to mitigate noise that should have been included in the noise assessment were placement of rooftop mechanical units near the south edge of the garage and using the proposed fence to shield homes from early morning arriving personal vehicle traffic. 5 z 0 U) m co 0 0 =S N rn v x m 0 r dib �e d 1 lip Carly N d, Iti i. inoin .l„ .J unh] am or lam um i iii vehicle traffic. VEHICLE s — PANICLE Roof ventilation fans Will be located toward f '~ he south side of the garage to mini n . li [195TALLSII liwhanicalnoiseirrvacts. FUTURE � .. .. .!...�..�.1..�..1..�_. EXPANSION? ' I �I III III 1 �I I I I �PANCOXG � C)FFX:ES MA14TERAXEE - i 9AI P I .. : L.li.,,.y .. , h ll te., `` =ma E i� 1 P � 1 Q � _ JJ - PLASE 1 4•EXI�LE - W LIFEWRRNS — 1955TALL5I A Independent School District 196 Rosemount, Minnesota Apple Valley Transportation Hub Noise and Air Quality Assessment Prepared for Independent School District 196 by David Braslau Associates, Inc. 10 May 2015 Noise Consultant Reports 20 of 46 Independent School District 196 Apple Valley Transportation Hub EXECUTIVE SUMMARY The objectives of this study are to estimate potential noise and air quality impacts on the adjacent residential neighborhood from school bus activity at the new facility. Predicted sound levels are compared the state noise standards for residential land use and with existing ambient sound levels. Air pollutant concentrations are compared with state ambient air quality standards. Ambient sound levels were measured at two sites near the residential neighborhood immediately north of the proposed facility to establish an existing background level, and bus sound levels were monitored at the Eden Prairie transportation facility to confirm a data base from previous studies of school bus activity. Future noise levels from the proposed facility were modeled with the MinnNoise traffic noise model assuming 66 buses entering the facility on the south from 147 Street and 18 buses from the west from Johnny Cake Road. It is assumed that all 84 buses will enter the site and park in the garage in a one -hour period between 3:30 and 4:30 pm. Predicted levels at the nearest residences are below the state daytime noise standards which are applicable ion this period. Future noise levels are expected to exceed the existing ambient level and a 12 -foot fences along the north property is recommended to minimize these levels. Diesel school bus air emissions were based upon data from the US EPA and used in a traffic dispersion model assuming 84 school buses within a one -hour period. Predicted concentrations of air pollutants are expected to be well below the state ambient air quality standards. David Braslau Associates, Inc. Noise Consultant Reports 21 of46 Independent School District 196 Apple Valley Transportation Hub Table of Contents 1.0 INTRODUCTION ............................................................................... ..............................1 1 .1. Study Description ............................................................................. ............................... 1 1 .2. Study Objectives .............................................................................. ............................... 1 1 .3. Project Description ........................................................................... ............................... 2 2 NOISE ASSESSMENT ...................................................................... ............................... 4 2.1. Ambient Noise Monitoring .............................................................. ............................... 4 2.2. Bus Activity Noise Monitoring ........................................................ ............................... 4 2.3. Bus Noise Modeling ........................................................................ ............................... 4 2.4. Noise Mitigation ............................................................................... ............................... 5 3.0 AIR QUALITY ASSESSMENT ...................................................... ............................... 21 3.1. Diesel School Bus Emissions ......................................................... ............................... 21 3.2. Air Concentration Modeling .......................................................... ............................... 21 4.0 CONCLUSIONS AND RECOMMENDATIONS ......................... ............................... 23 David Braslau Associates, Inc. Noise Consultant Reports 22 of 46 Independent School District 196 Apple Valley Transportation Hub List of Figures Figure 1.1 Proposed Site and Adjacent Residential Area ..................... ............................... 3 Figure 2.1 Photograph of East Monitoring Site ..................................... ............................... 6 Figure2.2 Photo of West Monitoring Site .............................................. ............................... 7 Figure 2.3 East Monitoring Site Sound Level Time History ( dBA) ..... ............................... 8 Figure 2.4 West Monitoring Site Time History ( dBA) .......................... ............................... 9 Figure 2.5 East and West Monitoring Time Histories Compared ....... .............................10 Figure 2.6 Time History Excerpt from West Monitoring Site ............. .............................11 Figure 2.7 East Monitoring Site Statistical Sound Level Time History ...........................12 Figure 2.8 West Monitoring Site Statistical Level Time History ......... .............................13 Figure 2.9 MSP Arrival Flight Tracks — 4 pm on April 29, 2015 ......... .............................14 Figure 2.10 MSP Arrival and Departure Flights Tracks — 4 pm on May 7, 2015 ............. 15 Figure 2.11 Aerial Photo of Eden Prairie Transportation Hub ............. .............................16 Figure 2.12 Monitored Passby Time Histories of Entering Buses ......... .............................17 Figure2.13 Noise Model Geometry ........................................................... .............................18 Figure 2.14 Predicted L10 Levels from South and West Approaches ... .............................19 Figure 2.15 Predicted L10 Levels with a 12 ft Fence ............................ ............................... 20 List of Tables Table1.1 State Noise Standards ............................................................. ..............................1 Table 1.2 State Ambient Air Quality Standards for Selected Pollutants ......................... 2 Table 3.1 Assumed Diesel School Bus Emissions ............................... ............................... 21 Table 3.2 Predicted Pollutant Concentrations and Standards ......... ............................... 22 David Braslau Associates, Inc. Noise Consultant Reports 23 of 46 Independent School District 196 Apple Valley Transportation Hub 1.0 INTRODUCTION 1.1. Study Description This Noise and Air Quality Assessment Report presents results of noise monitoring and noise and air quality modeling of potential impacts from the proposed Apple Valley Transportation Hub on adjacent residential properties. Location of the proposed new facility relative to adjacent land uses is shown on the aerial photo in Figure 1.1. This assessment is based upon ambient sound level monitoring near the closest residential area, sound level monitoring of school bus activity at the existing Eden Prairie Transportation Hub, and noise and air quality modeling of bus movement at the new facility. 1.2. Study Objectives The objectives of the study are to estimate potential noise and air quality impacts on the adjacent residential neighborhood from school bus activity at the new facility. Compliance of future sound levels with the Minnesota state noise standard and with state ambient air quality standards will be established. Predicted sound levels are compared with existing ambient sound levels to determine the potential increase in sound level. Mitigation is considered where levels exceed state noise standards or are significantly above the ambient level. The state noise standards are summarized in Table 1.1. Table 1.1 State Noise Standards Noise Area Classification Da time Ni httime Noise Metric L L in I L L NAC -1 residential and sensitive areas 60 65 50 55 NAC -2 commercial 65 70 65 70 NAC -3 (industrial) 75 80 75 80 The L50 refers to levels that occur more than 50% of an hour while the 1-10 refers to levels that occur more than 10% of an hour. The daytime period includes hours between 7:00 am and 10 :00 pm. The nighttime period includes hours between 10:00 pm and 7:00 am. Table 1.2 summarizes the state ambient air quality standards most applicable to diesel school bus emissions. David Braslau Associates, Inc. Page 1 Noise Consultant Reports 24 of 46 Independent School District 196 Apple Valley Transportation Hub Table 1.2 State Ambient Air Quality Standards for Selected Pollutants Pollutant Period Standard Units CO Hour' 30 Parts per million 8 -hour 9 Parts per million (ppp) NO2 Annual 0.05 Parts per million (ppp) PM10 24 -hour 150 Micrograms per cubic meter Annual 50 Micrograms per cubic meter PM2.5 24 -hour 65 Micrograms per cubic meter Annual 15 Micrograms per cubic meter 1.3. Project Description Access to the bus garage is from 147` Street on the south and Johnny Cake Road on the west. Most of the buses are likely to use the south entrance because of their destinations. This assessment assumes that 66 buses arrive using the south approach and 18 buses arrive using the west approach for a total of 84 buses in the afternoon within the period of one hour between 3:30 and 430 pm. These will travel along the roadway just south of the residential area to access the bus garage from the north. This is considered to be the worst case scenario since buses in the morning will depart from the bus garage to the south, away from the residential area. Other activities on the hub property such as washing buses will take place south of the garage. David Braslau Associates, Inc. Page 2 Noise Consultant Reports 25 of 46 Independent School District 196 Apple Valley Transportation Hub z O M Iv 0 M O O =S to A � � N 7 (�D 0 O VEHICL [isAST s1 HUH�L�ess�Bnas������������ fBa STAEL51 ARKILE � � ���������������������EH BAR KING CFFIC E$ C$B 5TALLSI • 1 MAINTENANCE. I BAY I - - -- - - FUTURE ER.PANSIUI l West Approach NA$E I VEHICLE— o i � �i LIFEWORK$ PARKING Y TALL51 �" South Annroach from 147"" St. Figure 1.1 Proposed Site and Adjacent Residential Area ti I J � L F' I G� 1 I W I a I L - - -- — - - -- David Braslau Associates, Inc. Page 3 Independent School District 196 Apple Valley Transportation Hub 2.0 NOISE ASSESSMENT 2.1. Ambient Noise Monitoring Ambient sound level measurements were taken on Wednesday afternoon April 29, 2015 between 3:30 and 5:30 pm to include the 3:30 to 4:40 pm period when buses are expected to return to the garage in the afternoon. Location of the two monitoring sites are shown with red dots on Figure.1.1. Photographs of the two sites, labeled the East Site and West Site, are shown on Figure 2.1 and Figure 2.2. The second by second time level history (dBA or A- weighted decibels) at the East Site is shown on Figure 2.3, for the West Site on Figure 2.4 and time histories for both sites are shown for comparison on Figure 2.5. The numerous peaks on these figures are aircraft over - flights on approach for Runway 17 at MSP. Figure 2.6 is an enlarged excerpt from the time history at the west monitor showing two approaches close together. The ambient level for this period without aircraft overflights is seen to vary between about 40 and 42 dBA. Statistical levels for these sites are presented in Figure 2.7 (East) and Figure 2.8 (West). At the East site, where traffic has less influence on the sound level, the ambient level or L90 (without intermittent sound such as aircraft) varies from 38 to 40 dBA in the 3:30 to 3:40 time period. At the West side, which is closer to Johnny Cake Road, the L90 varies from 40 to 43 dBA Flight racks for April 29 at 4 pm are shown on Figure 2.9 and the heavily used approach Runway 17 is clearly seen. However, flight tracks for May 7 at 4 pm, for example, show essentially no flight tracks near the study area (Figure 2.10). Therefore, the ambient sound level that was observed on April 29 when no aircraft overflights were occurring will be used as the ambient sound level for comparison with noise from the proposed bus facility. 2.2. Bus Activity Noise Monitoring Extensive sound level monitoring had been performed for another bus facility in the Twin Cities Metropolitan Area and a typical sound level source at 50 feet for modeling bus activity noise was already developed. However, to confirm this level, sound level monitoring of returning school buses was performed at the District 196 transportation facility in Eden Prairie. Readings were taken on Friday April 17. 2015. Location of the monitoring site in Eden Prairie is shown on Figure 2.11 to capture the maximum passby sound level and not the overall hourly sound level at this point. Representative passby time histories are shown on Figure 2.12. The maximum levels, adjusted to a distance of 50 feet, were within 1 dB of previously established source data. Therefore, data from the more extensive previous study was confirmed. 2.3. Bus Noise Modeling The MinnNoise traffic model was used to estimate sound levels at the eleven closest homes north of the proposed facility. Approach paths from the south and west assumed in the model are shown on Figure 2.13. A speed of 15 mph was assumed along the dotted path. This path effectively represents movement of the buses to the garage entrance where the sound level will be low relative to the moving and passby levels. David Braslau Associates, Inc. Page 4 Noise Consultant Reports 27 of 46 Independent School District 196 Apple Valley Transportation Hub It has been assumed that 66 buses approach the garage from the south approach and 18 from the west approach and that these buses fill the first available spaces. Since an hour -long interval is being evaluated and six buses will be entering each of the 14 doors during the hour, the exact sequence how this takes place does not appear to be critical. Predicted levels for the South and West approaches are presented in Figure 2.14 and compared with the state L10 daytime noise standard and an average monitored ambient value of 42 dBA. 2.4. Noise Mitigation While predicted sound levels from the buses are well below the daytime L10 standard, it can be seen from Figure 2.14 that predicted worst case levels could exceed the ambient level by significant amounts. As a noise mitigation measure, a 12 foot fence along the property line was evaluated. The resulting bus sound levels are compared with the ambient level in Figure 2.15 and seen to exceed the ambient at some locations by up to 10 dBA. It should be noted here that this level will only occur for one hour in the afternoon since buses will depart to the south in the morning hours. By comparison, it can be seen from Figure 2.6 and Figure 2.8 that the L10 from aircraft can be over 50 dBA for more than one hour when there are operations in this area. As an additional mitigation measure, the garage doors on the north side will be closed until the majority of buses have left in the morning. Other measures that will minimize sound levels at the adjacent residences are keeping the doors closed in the morning when buses depart and avoiding the use of backup alarms. David Braslau Associates, Inc. Page 5 Noise Consultant Reports 28 of 46 Independent School District 196 Apple Valley Transportation Hub z O m' m N 0 (p O O =S to A � N 7 ;0 m O r Y Figure 2.1 Photograph of East Monitoring Site David Braslau Associates, Inc. Page 6 s y a . s Figure 2.1 Photograph of East Monitoring Site David Braslau Associates, Inc. Page 6 Independent School District 196 Apple Valley Transportation Hub w0 O 0 cn o= � 0 David Braslau Associates, Inc. Page 7 Figure 2.2 Photo of West Monitoring Site Independent School District 196 Apple Valley Transportation Hub East Site History 70 65 60 35 30 55 z 0 U) (D 50 7Ej 0 0 > En 45 (D (n 40 35 30 W �D W W I"- r- r- r- r r r- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Time Figure 2.3 East Monitoring Site Sound Level Time History (dBA) David Braslau Associates, Inc. Page 8 IM11 W �D W W I"- r- r- r- r r r- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Time Figure 2.3 East Monitoring Site Sound Level Time History (dBA) David Braslau Associates, Inc. Page 8 Independent School District 196 Apple Valley Transportation Hub West Site Tme History 65 We 55 o ., 50 U m m p O N O N y d C J rn o, 45 m 0 0 40 35 30 Figure 2.4 West Monitoring Site Time History (dBA) David Braslau Associates, Inc. Page 9 O t M LO N M CO M Cl I- 7 CO LO N M O M O n V CO U� N M CO M O h 7 CO LO N M CO M O h V' CO �? lf� M O M �q N �? N V V' O M O N LP N V M O M L? N �q N 7 d' O M O N LP N LP V M N LO h Cl N LO h M N It h M N d' r� M N 7' c0 M V' c0 M d' c0 CO CO (0 N M CO N CO V) co O M Ln N O M M M 7 V d' d' 7 Ln Ln Ln O O O O N N N N M M M M d' 7 � V Ln � Ln O O O O N ui ri ri it ri it ri it i i ri ri it o 0 0 o io i2 io io io 0 o i2 io o i0 n n n .. n r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r Time Independent School District 196 Apple Valley Transportation Hub Both Sites History Time Figure 2.5 East and West Monitoring Time Histories Compared West East David Braslau Associates, Inc. Page 10 1 292 583 874 1165 1456 1747 2038 2329 2620 2911 3202 3493 3784 4075 4366 4657 4948 5239 5530 5821 6112 6403 70 65 60 55 z o Q m� m 00 w c� a 50 w o o N a> A � � J � N 45 m 0 40 35 30 Time Figure 2.5 East and West Monitoring Time Histories Compared West East David Braslau Associates, Inc. Page 10 1 292 583 874 1165 1456 1747 2038 2329 2620 2911 3202 3493 3784 4075 4366 4657 4948 5239 5530 5821 6112 6403 Independent School District 196 Apple Valley Transportation Hub Time Hisory Sample 70 65 :I 55 z 0 N Q m m o _ 50 0 cn J 45 0 40 35 30 Time (sec) Figure 2.6 Time History Excerpt from West Monitoring Site David Braslau Associates, Inc. Page 11 1 18 35 52 69 86 103 120 137 154 171 188 205 222 239 256 273 290 307 324 341 358 375 392 409 426 443 460 477 494 511 Independent School District 196 Apple Valley Transportation Hub East Site Lxx z 0 m CO 0 0, 0 0 D rn o, m 0 70 65 w 55 a m a 50 x x J 40 35 0 L( 1) — L(10) t L(50) —� L(90) L(95) f L(99) 30 " I I 1 11 ' 15:30 15:40 15:50 16:00 16:10 16:20 16:30 16:40 16:50 17:00 17:10 17:20 Time (Begin) Figure 2.7 East Monitoring Site Statistical Sound Level Time History David Braslau Associates, Inc. Page 12 Independent School District 196 Apple Valley Transportation Hub West Site - Lxx 30 15:32 15:40 15:50 16:00 16:10 16:20 16:30 16:40 Time Begin Figure 2.8 West Monitoring Site Statistical Level Time History 16:50 17:00 17:10 17:20 t L( 1) —0— L(10) t L(50) —F L(90) L(95) t L(99) David Braslau Associates, Inc. Page 13 70 65 60 55 z 0 N a m w 0 a 50 0')0 o N x � � J rn o, 45 m 0 40 35 30 15:32 15:40 15:50 16:00 16:10 16:20 16:30 16:40 Time Begin Figure 2.8 West Monitoring Site Statistical Level Time History 16:50 17:00 17:10 17:20 t L( 1) —0— L(10) t L(50) —F L(90) L(95) t L(99) David Braslau Associates, Inc. Page 13 Independent School District 196 Apple Valley Transportation Hub 7" '--/ER OR STREET CT ST s`W 7 hi✓Hd P1G•,F LQ WER 1315 0 �. 07 NO r ,nc u,�.n Lo.r.e wxGL�r.E fif S ;aTH STty w a s'0- n Apple Valley Ponta`- °ftyoF Into Ap ey = ti V Roselnourd ELP- O"80❑ CIR y y A U ri OR. Q {, 5� ,+a 4� 'Pro Z « a v i p J 136TH! o _� (D -;za, _ — )TH ST 0,' �q� <) C.) 0 iE4Y CT c� a c, �Lr'•."1 p 141 ST GT'u c EFT r_T UPPER 143R 4 t ¢ �,, O4AMONG- PATH ;T l O Ex, pl_ PRO ST V CL 144TH ST UPPER GUT GT uy- s men ua' - a a > U w ¢ o w I T v ATCHER LN Y�' w — '' R x L7 LU CJ m x ¢ 1SOTH 5T'v 'J = -15UTH ST - �° a , �51 ST ST 151ST ST +c — , - - - -- it — .LU GA8ELL.4 rIN OR = r ^ • , fi3RG ST z OVNLIPf CT �' f ,ri 6 s o a Apple Val y m Apple Valley �� y � Rosemaurrt 1®4714 rT W w 155TH ST t4" NOR 155TH ST' 4 o 'Ju' y +. r 3 Figure 2.9 MSP Arrival Flight Tracks — 4 pm on April 29, 2015 David Braslau Associates, Inc. Page 14 Independent School District 196 Apple Valley Transportation Hub Z 0 cn CO 0 0 =S cn x I (D I �-T'k JPPER to 41 Q A111EILL ST QA0WELL ST m z < z }2 7TH 37'V w X 1 SDTH ST W 1 SDTH ST W '- DR 1-50TH ST 411 LL m 128TH STREET CT z z &1 ST ST w w 1 .11 ST ST 151 ST -1i m z jMEL LAST GABEL 0 1 GALAY. IF PL -7 W ST 6JR0 W z X U Va lle y _y V Apple Vlley a] Apple Valley LOWER 131S, F.4RQU?.P Lz.i E z -4731, C 7 w 11 55TH STW 'T W 9 LU Apple Valley POND IT M Apple Valley Posemoul 135TH STN ELF.V10013 CIR Figure 2.10 MSP Arrival and Departure Flights Tracks — 4 pm on May 7, 2015 m F IIR 11" PH 57 YJ 0 -9P 01- ul 13PTH 4 1 140TH ST W Q C I LI W 141 ST CT W UPPER 143RD CTA 01AIACINO PAM r z 4 1� GAL4XIE CT 142ND % '?�- 7* 1 7 0 z flE OT eu n C) FLYCATCHER LN < 146TH ST'QV . P 41 Q A111EILL ST QA0WELL ST m z < z w X 1 SDTH ST W 1 SDTH ST W 1-50TH ST 411 LL m z z z z &1 ST ST w w 1 .11 ST ST 151 ST -1i m z jMEL LAST GABEL 0 1 -7 W ST 6JR0 W z X U Va lle y _y V Apple Vlley a] Apple Valley Rosemout z -4731, C 7 w 11 55TH STW 'T W 9 LU m IT < Figure 2.10 MSP Arrival and Departure Flights Tracks — 4 pm on May 7, 2015 David Braslau Associates, Inc. Page 15 Independent School District 196 Apple Valley Transportation Hub :* �� . c a w A .e�c., r` Monitoring site cn' cn nc A V III � ... .. ,, •pry �. _ � _ �+- ii Figure 2.11 Aerial Photo of Eden Prairie Transportation Hub David Braslau Associates, Inc. Page 16 Independent School District 196 Apple Valley Transportation Hub Time Histories Compared .1 75 70 50 45 40 Assumed source level at 50 ft for all buses 65 Z A I 0 in m Q m 0 ° 60 a � m ;(1 -0 55 0 50 45 40 Assumed source level at 50 ft for all buses A I 1 4 7 10 13 16 19 22 25 28 31 34 37 40 43 46 49 52 55 58 61 64 67 70 73 76 79 82 85 88 Time (sec) Figure 2.12 Monitored Passby Time Histories of Entering Buses — Seriesl — Series2 Series3 — Series4 — Series5 — Series6 Seriesl — Series8 Series9 Series l 0 Seriesl 1 Seriesl 2 Seriesl 3 Seriesl4 Seriesl5 Seriesl 6 — Series l 7 David Braslau Associates, Inc. Page 17 Independent School District 196 Apple Valley Transportation Hub Geometry e :II, 0 600 c m -r n t o +• oN Z rn v 400 0 200 Figure 2.13 Noise Model Geometry David Braslau Associates, Inc. Page 18 0 200 400 600 800 1000 East Independent School District 196 Apple Valley Transportation Hub Predicted L10 Levels - West 18 South 66 70 50 z 0 m 40 c acn rn v J 30 (D O N 20 i[f I Figure 2.14 Predicted L10 Levels from South and West Approaches ❑ South Q West David Braslau Associates, Inc. Page 19 Rest Res2 Res3 Res4 Res5 Res6 Res7 Res8 Res9 Res1O Res11 Independent School District 196 Apple Valley Transportation Hub Predicted L10 Levels - with 12 ft Fence 70 M Z 0 in w 0 40 0D a o J o 30 0 20 10 U Figure 2.15 Predicted L10 Levels with a 12 ft Fence • South • West David Braslau Associates, Inc. Page 20 Rest Rest Res3 Res4 Res5 Res6 Res7 Res8 Res9 Res10 Res11 Independent School District 196 Apple Valley Transportation Hub 3.0 AIR QUALITY ASSESSMENT 3.1. Diesel School Bus Emissions Diesel bus emissions are taken from the US EPA Emission Fact Sheet "Average In -Use Emissions from Urban Buses and School Buses" EPA420 -F -08 -026, October 2008. These emissions are shown in Table 3.1. Table 3.1 Assumed Diesel School Bus Emissions (Average emission rates in grams per mile) Pollutant Urban [diesel Buses School Diesel Buses School Gasoline Buses VOC 0.349 0.642 7.550 THC 0.353 0.653 7.791 co 3.375 2.392 09.600 No x 14.793 "10536 7.477 PM,, .0274 0,556 0.104 PIN, 0.297 0.604 0.145 These values are for the year 2008. Significant improvements have been made in diesel emissions since then so that the results here are likely to be very conservative. 3.2. Air Concentration Modeling The CAL3QHC traffic dispersion model has been used to estimate concentrations for gaseous pollutants. An atmospheric stability class D has been assumed which is likely to occur under low wind conditions in the afternoon. A low wind speed of one meter /sec (2.2 mph) has been assumed from the south for worst case concentrations at the nearest homes. A "traffic flow" of 84 buses at 15 mph has been assumed north of the bus garage. Particulate matter emissions (PM 10 and PM 2.5 particle size less than 10 microns and 2.5 microns) have been estimated at a typical home 130 feet from the traveling buses using a simple point- source atmospheric dispersion mode. The "source" consisted or 84 buses in a one hour period each with an emission rate of .0023 gram/sec for PM 2.5 and 0.0025 gram/sec for PM 10. Resulting concentrations compared with the most stringent Minnesota air quality standards are presented in Table 3.2. David Braslau Associates, Inc. Page 21 Noise Consultant Reports 44 of 46 Independent School District 196 Apple Valley Transportation Hub Table 3.2 Predicted Pollutant Concentrations and Standards VOC THC CO NO x PM25 PM10 ppm ppm ppm ppm Ug /m3 Ug /m3 1 hr 1 hr 1 hr 1 hr 24 hr 24 hr Home1 0.001 0.001 0.002 0.010 0.190 0.210 Home2 0.001 0.001 0.002 0.010 0.190 0.210 Home3 0.001 0.001 0.002 0.010 0.190 0.210 Home4 0.001 0.001 0.002 0.010 0.190 0.210 Home5 0.001 0.001 0.002 0.010 0.190 0.210 Home6 0.001 0.001 0.002 0.009 0.190 0.210 Home7 0.001 0.001 0.002 0.010 0.190 0.210 Home8 0.001 0.001 0.002 0.009 0.190 0.210 Home9 0.001 0.001 0.002 0.010 0.190 0.210 Home10 0.000 1 0.000 1 0.002 1 0.007 1 0.133 1 0.147 Home11 1 0.000 1 0.000 1 0.001 1 0.005 1 0.095 0.105 Mimimum Standards CO 8 hours 9.000 NO2 annual 0.050 PM2.5 24 annual 15.000 PM10 annual 50.000 From the table, it can be seen that the expected pollutant concentrations from the peak hour for arriving buses is well below the most stringent standards for these pollutants. Observation of returning school bus activity at the Eden Prairie garage showed that bus engines are turned off immediately after parking so that idle emissions do not significantly contribute to total concentrations. David Braslau Associates, Inc. Page 22 Noise Consultant Reports 45 of 46 Independent School District 196 Apple Valley Transportation Hub 4.0 CONCLUSIONS AND RECOMMENDATIONS Based upon this noise and air quality assessment of the proposed bus transportation facility in Apple Valley, the greatest impacts from noise are likely to occur in the mid- afternoon period when all of the buses return to the garage and enter from the north. Some other sounds may be associated with normal activities such as bus departures and bus washing, although these will be mostly shielded by the garage. With garage doors open during the day, some of these sounds may be heard but will be lower than those associated with bus movement closest to the residential area. No significant air quality impacts are expected to be associated with the facility, with estimated levels well below state standards. Mitigation of noise with a fence along the north property line and maintaining closed garage doors when most buses depart in the morning will minimize noise impacts on the adjacent residential neighborhood. yAj obs\2015jobs\215018\applevatley= transporthub- report- ver01. doe David Braslau Associates, Inc. Page 23 Noise Consultant Reports 46 of 46 CITY OF APPLE VALLEY RESOLUTION NO. 2015 - PRELIMINARY PLAT APPROVAL EAGLE RIDGE BUSINESS PARK SECOND ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on May 20, 2015 and June 17, 2015; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on December 2, 2015 subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two year period, to wit: EAGLE RIDGE BUSINESS PARK SECOND ADDITION 1. The plat shall be configured to have one (1) lot and one (1) outlot. 2. Park dedication requirements are based upon the City's finding that the subdivision will create 6 resident - equivalents that will generate a need for 0.057 acres of parkland in accordance with adopted City standards for park services. This required dedication shall be satisfied by a cash -in -lieu of land contribution based on 0.057 acres of needed land area at a benchmark land value of $128,000 per acre, which the City reasonably determines that it will need to expend to acquire land elsewhere in order to provide the necessary park services as a result of this subdivision. 3. Stormwater pond requirements have been previously satisfied. 4. Dedication on the final plat of a ten foot (10) wide easement for drainage, utility, street, sidewalk, street lights, and tree plantings along the entire perimeter of lot within the plat wherever abutting public road right -of -ways. 5. A minimum 10' drainage and utility easement shall be dedicated behind Evendale Way right -of -way on Outlot A. 6. A cash -in -lieu of land parkland dedication shall be required in accordance with the City's dedication formula in the subdivision ordinance. 7. Stormwater pond dedication has been previously satisfied. 8. Drainage and utility easements shall be dedicated for a future well site and water main as noted in the Assistant City Engineer's memo of June 12, 2015. 9. A development agreement between the School District and City which provides the terms and conditions of the installation and payment of the cost for future road improvements which may be needed when the facility expands in the future shall be executed and recorded as a condition of the final plat approval. 10. Dedication on the final plat of a five foot (5') wide drainage and utility easement along all common lot lines. 11. Installation of municipal sanitary sewer, water, storm sewer, and street improvements as necessary to serve the plat, constructed in accordance with adopted City standards, including the acquisition of any necessary easements outside the boundaries of the plat which are needed to install connections to said necessary improvements. 12. Installation of pedestrian improvements in accordance with the City's adopted Trail and Sidewalk Policies, to consist of six foot (6) wide concrete sidewalk and bituminous pathway in the locations noted in the Assistant City Engineer's memo of June 12, 2015. 13. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. If the site is one (1) or more acres in size the applicant shall also submit a copy of the of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100. regarding the State NPDES Permit prior to commencement of grading activity. 14. Dedication of one foot (P) wide easements which restrict direct driveway access to Johnny Cake Ridge Road. 15. Installation of a public (or private) street lighting system, constructed to City and Dakota Electric Company standards. 16. Construction shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays from 8:00 a.m. to 5:00 p.m. 17. Earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays from 8:00 a.m. to 5:00 p.m. 2 18. The City receives a hold harmless agreement in favor of the City as drafted by the City Attorney and incorporated into the subdivision agreement. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of Pamela J. Gackstetter, City Clerk 3 CITY OF APPLE VALLEY RESOLUTION NO. 20 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR BUS OPERATIONS AND MAINTENANCE FACILITY IN "I -1" (LIMITED INDUSTRIAL) ZONE AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that truck and freight terminals and maintenance garages may be allowed within the confines of a "I -1" (Limited Industrial) zoning district and in accordance with specific performance standards, as a conditional use; and WHEREAS, the City Council finds that a bus operations and maintenance facility is a similar use as a truck and freight terminal and maintenance garage; and WHEREAS, approval of a Conditional Use Permit for a bus storage and maintenance facility, has been requested by the operator of the business, Independent School District 196, and the property owner, Patina Apple Valley Land; and WHEREAS, review of such Conditional Use Permit request to determine its conformance with the applicable regulations and performance standards has occurred at a public hearing held on May 20, 2015, and June 17, 2015; and WHEREAS, the Apple Valley Planning Commission recommended approval of such Conditional Use Permit subject to certain conditions on December 2, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a Conditional Use Permit for a bus storage and maintenance facility within an "I -1" (Limited Industrial) zone be approved subject to compliance with the City Code and the following conditions: 1. The Conditional Use Permit shall apply to property to be platted as Lot 1, Block 1, Eagle Ridge Business Park Second Addition. 2. Such operations shall be conducted in conformance with the site plan dated June 9, 2015 on file at the City Offices. 3. The transportation hub shall be screened from the residential properties to the north by a minimum 12' tall articulated wood privacy fence with landscaping on both sides of the fence as depicted in the November 23, 2015, fence location plan. The height of the fence may be reduced to 8' if requested by the adjacent property owner. c:Aprogram tiles ( x86 )Aneevia.com \docconverterproA temp\ nvdc\ 4ea6cd98 }15c4- 42f5- b63b- cb7a302tbc3b \apple valley. 734.1. cup_ resolution bus_garage.docx 4. The north garage doors of the bus garage shall remain closed from 6:00 p.m. to 8:00 a.m. The doors maybe opened during this time, but then closed once the bus enters the garage. 5. The garage doors on the maintenance bays and bus wash shall remain closed from 8:00 p.m. to 7:00 a.m. The doors may be opened during this time, but then closed once the vehicle enters the bus wash or repair bay. 6. The School District shall establish a contact person who will receive phone calls if neighboring properties have concerns regarding the Transportation Hub facility. 7. The Conditional Use Permit may be revoked for cause if the terms of (2) through (6) preceding are not adhered to. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on December 10, 2015, the original of which is in my possession, dated this day of , 20 Pamela J. Gackstetter, City Clerk c:Aprogram tiles ( x86 )Aneevia.com \docconverterproA temp\ nvdc\ 4ea6cd98215c4- 42f5- b63b- cb7a302tbc3b \apple valley. 734.1. cup_ resolution bus_garage.docx CITY OF APPLE VALLEY RESOLUTION NO. 20 - A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AT BUS STORAGE & MAINTENANCE FACILITY IN "I -1" (LIMITED INDUSTRIAL) ZONE AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that outdoor storage may be allowed within the confines of a "I -1" (Limited Industrial) zoning district and in accordance with specific performance standards, as a conditional use; and WHEREAS, approval of a Conditional Use Permit for a bus storage and maintenance facility, has been requested by the operator of the business, Independent School District 196, and the property owner, Patina Apple Valley Land; and WHEREAS, review of such Conditional Use Permit request to determine its conformance with the applicable regulations and performance standards has occurred at a public hearing held on May 20, 2015, and June 17, 2015; and WHEREAS, the Apple Valley Planning Commission recommended approval of such Conditional Use Permit subject to certain conditions on December 2, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a Conditional Use Permit for a bus storage and maintenance facility within an "I -1" (Limited Industrial) zone be approved subject to compliance with the City Code and the following conditions: 1. The Conditional Use Permit shall apply to property to be platted as Lot 1, Block 1, Eagle Ridge Business Park Second Addition. 2. Such operations shall be conducted in conformance with the site plan dated June 9, 2015 on file at the City Offices. 3. The outdoor storage area shall be screened with an 8' tall maintenance -free fence. 4. The outdoor area shall be paved. 5. The overnight storage of buses shall be restricted to the screened storage area with no more than six buses stored in the storage area. c:Aprogram tiles ( x86)A neevia. com\ docconverterpro Atemp \nvdc \c9fO6b71i5b14- 4353- adfb- Ob84dcf8fc37\apple valley. 729.1. cup_ resolution outdoor storage.docx 6. The Conditional Use Permit may be revoked for cause if the terms of (2) through (6) preceding are not adhered to. ADOPTED this 10th day of December, 2015. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on December 10, 2015, the original of which is in my possession, dated this day of , 20 Pamela J. Gackstetter, City Clerk c:Aprogram tiles ( x86)A neevia. com\ docconverterpro Atemp \nvdc \c9fO6b7125b 14- 4353- adfb- Ob84dcf8fc37\apple valley. 729.1. cup_ resolution outdoor storage.docx CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR ISD 196 TRANSPORTATION HUB FACILITY AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Chapter 155 of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of such a building permit issuance has been requested for the above referenced project; and WHEREAS, the Apple Valley Planning Commission has reviewed the development plans and made a recommendation as to their approval at a public meeting held on December 2, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for a transportation hub facility is hereby authorized, subject to the following conditions: 1. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. The Building Permit shall be applicable to property identified as Lot 1, Block Eagle Ridge Business Park Second Addition 3. Construction shall occur in conformance with the site plan dated June 9, 2015, including parking lot paving and a non - surmountable concrete curb and gutter around the entire perimeter with a minimum driveway approach radius of 15' at each public street, and a valley gutter at the edge of the street pavement, subject to the following conditions: a. In accordance with § 155.351(E), the City authorizes the construction of the 12' articulated fence along the north property line to screen the site from the residential properties to the north. b. The garage doors shall be insulated and constructed of an inside and outside layer of 25 gage steel with 2" polystyrene between for insulation. c. Air handling units shall be installed on the south side of the bus garage which are sized to allow for the buses to idle during the pre -trip safety check with the north garage doors closed. d. The north fence shall be installed after site grading and prior to construction to screen the residential properties to the north. e. The plans shall be revised in accordance with the Assistant City Engineer's June 12, 2015, memo. f. The rooftop air handling equipment on the bus storage garage and bus maintenance garage shall be painted to match the color of the roof. 4. Construction shall occur in conformance with the landscape plan dated June 9, 2015 and revised November 23, 2015, including sodded /seeded public boulevard area up to each street curbline; subject to submission of a nursery bid list that confirms that the landscape plantings meet or exceed 1 -1/2% of the value of the construction of the building addition. 5. Construction shall occur in conformance with the elevation plan dated June 10, 2015, on file at City Offices, subject to the following: a. The garage doors shall be painted a color that complements the color of the exterior building material color. b. The trash enclosure shall be constructed with an exterior of masonry that matches the exterior of the buildings and be of sufficient size to enclose dumpster containers. 6. The screening wall along the north property line shall be 1.5" thick minimum and shall be located in accordance with Fence Location Plan dated July 6, 2015 and revised November 23, 2015. 7. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the General Storm Water Permit approval, if required, from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 8. Any site lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confines the light to the property. The lighting plan shall be reviewed and approved by the planner prior to issuance of the building permit. 9. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the installation of any signs. 2 10. Construction shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturday from 8:00 a.m. to 5:00 p.m. 11. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 12. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 13. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED by the City Council of the City of Apple that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal; and ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 3 CERTIFICATE As Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council and the final plat described therein is hereby released for recording with the Dakota County Recorder this day of Pamela J. Gackstetter, City Clerk 4 INDEPENDENT SCHOOL DISTRICT 196 Jeffrey M. Solomon Rosemount -Apple Valley -Eagan Public Schools Director of Finance and Operations 3455 153rd Street West 651 -423 -7713 Rosemount, MN 55068 -4946 651 423 - 7786 (fax) jeff.solomon 96.org November 30, 2015 Bruce Nordquist Community Development City of Apple Valley 7100 147 Street West Apple Valley, MN 55124 Dear Bruce, This letter is in response to the additional option (Option 3) proposed by the City of Apple Valley to School District 196 on November 23, 2015 at a meeting between city and school district officials. It is the understanding of the School District that this option suggested the possibility of the development of a 14 acre site at the southwest corner of 147 Street and Johnny Cake Ridge Road. The City was proposing the School District consider a 25 year lease from a potential developer, builder, and owner, Hebert & Associates. The developer was proposing to build an approximately 120,000 sq. ft. building, with the possibility of a transportation hub office, bus storage, maintenance, bus wash and fueling. The facility would be built to suit using plans and specifications already developed. It was suggested the building permit to occupancy could be accomplished in 150 days. The city indicated the building would be required to be built on the south portion of the site and the parking field and bus circulation area would be located to the north. The developer /owner would be allowed to determine the extent of environmental issue mitigation necessary. It was also shared that the terms and lease rate would need to be determined. Although this proposal appears to meet acceptable timeline and site size terms, it does not address cost or environmental remedy expectations. It also relinquishes the district ownership of the facility to a third party. The District agreed to apply for the extension with the understanding that the City and School District would reach agreement under the terms identified as option 1 or option 2 (see attachment presented by the City at our November 23` meeting) originally discussed during a meeting between school officials and city leadership on Thursday July 23, 2015. The District continues to believe the property under application to be the best value of all options and consistent with zoning for the intended operations. We appreciate the City's assistance and consideration of our application. Sincer Jeffrey M. Solomon Cc Jane Berenz Torn Lawell Kathy Bodmer Educating our students to reach their full potential S erving a ll or par of R osemount, Apple Valley, Eagan, Burnsville Coates, Inve Grove heights, Lakeville, a nd Empire and Vermillion e � - -- vr� - www.dis-trictl96 Transportation Hub facility - Restated November 23, 2015 Attachment A - City and :school District Options tJ t ion I (Originally discussed July 23, affirmed November 16) District and City reach an agreement where the City agrees to purchase the Hanson land (eight acres) and an additional six acres of Menards adjacent property. The City will remove the environmental issues on the property and sell the fourteen -acre property to the District in buildable condition for the price the District had negotiated for the Eagle Ridge property. 'file District would then agree to withdraw their proposed request to develop the Eagle Ridge property. The District will be out the $172,645 sunk cost in Eagle Ridge property and one year offl Lure operational savings estimated at $500,000 due to a delay in development. ()13tioaj 2 (originally discussed July 23, affirmed November 16) District and City reach an agreement where the City agrees to proceed with the City Council vote. The vote is favorable for the District development. The District proceeds with the purchase of the Eagle Ridge land, however, will not develop the property for one year. During that time the City will purchase the Hanson property and six additional adjacent acres of land from Menards. The City will remove all environmental issues from the Hanson property. The City and District will swap land within one year. The City would then own the Eagle Ridge property and could sell to a future acceptable owner. The District would proceed with the transportation hub development at the Hanson /Menards property. If the City is unable to purchase the Hanson/Menards properties and remove environmental issues within one year, the District would proceed with development on the Eagle Ridge property. Challenges • Timing (review and discuss) Land use application completed by December 10 (Planning Commission - December 2; City Council - December 10) Date of construction start (`>) Date of completion/beginning of operation {` ?) - Extension dates arranged with Eagle Ridge ( ?) • Cost (review and discuss) - Acquisition of 10 acres by District $1.5 million and earnest money. - Acquisition of 14 acres by City; 8.6 acres from Hanson? 6 acres from Menards? - Plan development and analysis ($172,645) - Mitigation of noise at Eagle Ridge; 12 ft. height, '/d mile length, $300,000 estimate for wall - Environmental clean -up /stabilization at Hanson, $500,000 to $750,000 estimate Issues yet to resolve Land use approvals are "not conditional" run with land from date of action; not I year later Public purpose to swap not established. Marketplace purchases and develops land. Conditional use permits are sought when a use is not allowed. Value /cost considerations to swap, costs incurred should balance, not based on opportunity cost. "remove all environmental issues" higher standard than required, Transportation Hui) Facility — Restated t) }tic�n 3 (Presented November 23) A) • Develop the 14 acre site at 147' Street and Johnny Cake Ridge Road on the Hanson (8.6 acres) and Menards (6 acres) sites. • Build approximately 120,000 sq. fit. building. A transportation hub with office, bus storage, maintenance, bus wash and fueling is a possibility. • Developer builder, owner is Hebert & Associates (local owner Mark 1 lebert principal has a $100 million real estate portfolio) 25 year lease to District 196 proposed Build to suit using plans and specifications already developed Terms/lease rate to be determined Building permit to occupancy, projected 150 days • Locate buildings on the south portion of site • Locate parking field to north; stabilization of off - street parking/circulation drive ways sought rather than "removal of all environmental issues ". Owner determines extent of mitigatron. [Developer planning to submit an offer to Hanson. 13) • Hebert has expressed an interest in acquiring and developing the 10 acre Eagle Ridge site — if it were available. • Timeline and user(s) would need to be finalized. • Alternative developer with interest and flexibility may address outstanding earnest money deposit that District is concerned about. Fre&ikson JUL 2 7 2015 BY July 24, 2015 Honorable Mayor Mary Hamann-Roland Apple Valley Municipal Center 7100 147th Street West Apple Valley, MN' 55124 RE: Application of Independent School District 196 — Transportation Hub Facility Dear Mayor Hamann-Roland: This letter is written on behalf of our client, Patina Apple Valley Land, LLC, in support of the application of Independent School District 196 to develop 10.2 acres of land at the northeast comer of Johnny Cake Ridge Road and Upper 147 Street West as a Transportation Hub. Our client is the landowner. Patina Apple Valley Land and related entities have owned this land for many years and we understand that the property has been zoned Industrial since at least 1968. Although the landowner has considered other development scenarios in the past, including a 2006 proposal to rezone the site to allow multi-family development, it acknowledges the City's long-standing commitments to guide and zone the property for Industrial purposes. When Patina decided to sell the property, it carefully selected a buyer who would advance development plans that are consistent with the City's requirements for Industrial properties and also with the active pipeline that traverses the entire site. Independent School District's Transportation Hub plans are being reviewed as a conditional use within the 1-1 (Limited Industrial) zoning district, even though uses such as warehousing, auto storage, major automobile repair and auto body shops are all permitted uses within the I- I District. The purpose of this letter, however, is not to argue whether a conditional use permit should be required in this case. Rather, our client urges the City Council to approve a Conditional Use Permit for the Transportation Hub with reasonable conditions to address any anticipated impacts, to protect the value of other property within the 1-1 Industrial District, and to achieve the goals and objectives of the comprehensive plan, which guides the property for Industrial development. Attorneys & Advisors Fredrikson & Byron, P.A. main 612.492 7000 / 200 South Sixth Street, Suite 4000 fax 612.492,7077 Minneapolis, Minnesota www.fredlaw.corn 55402-1425 MEMBER OF THE WORLD SERVICES GROUP U OICES C A Worldwide Network of Professmnal Service Prov?ders M inneapolis / Bismarck / Des Moines / Fargo / Mont errey , Mexico 1 Shanghai 5 Honorable Mayor Mary Hamann- Roland July 24, 2015 Page 2 The property is for sale and it will ultimately be sold and developed for Industrial purposes. The indoor transportation hub proposed by Independent ,School District 196 is a good fit. Our client has been pleased with the School District's efforts to meet community concerns and urges the City to support the project when it comes before you in August. Very truly yours, Susan D. Steinwall Direct Dial: 612.492.7171 Email: ssteinwall @fredlaw.com SDS:sl cc: Council Member John Bergman (via U.S. mail) Council Member Tom Goodwin (via U.S. mail) Council Member Ruth Grendahl (via U.S. mail) Council Member Clint Hooppaw (via U.S. mail) Ms. Kathy Bodmer, Planner (via U.S. mail) ,l/ Ms. Christina Caulkins (via email) Mr. Nino Pedrelli (via email) 56413940 3..DOCX To: Members of Apple Valley Planning Committee Apple Valley City Council Date Nov 25th, 2015 Re: Expected ReviewNote of District196's proposed Bus/Transportation Hub Purpose: The purpose of this letter is to provide a summarized overview from the neighboring homeowners /residents in regards to the proposed Bus/Transportation Hub. Specifically, our position is that the proposed location is "not a good fit" for such a facility. With appreciation, we recognize the Petitioner has made efforts to address the numerous issues. However we are obligated to note many issues that remain unresolved. Therefore, Residents want to clearly-communicate that we remain as strongly-opposed as ever. Noise; The hub will inherently generate a significant amount of noise as busses enter/exit, are rotated and serviced within the facility. Unfortunately, there are times when the doors will inevitably need to be opened, including venting of exhaust build-up, or simply to get relief from a hot summer day by a breeze. Of greater concern, all data made available has shown the proposed screening (Fence) is insufficient in attenuating noise {even if increased from 8' to 12', desirable for visual screening of busses). We are obligated to note that a single meeting was held regarding screening, but residents clearly-stated our participation must not ever be misrepresented as "Resignated Consent", and our noise issues remained unresolved. Simply put, the fence/trees still allows more noise to pass than it stops. Due to such close proximity, the facility's noises will negatively-affect the ability of homeowners to enjoy their property. Air Pollution; The exhaust of the 80-90 busses will inherently generate a significant amount of fumes/smells. The Petitioner has made efforts to alleviate this issue by providing prevailing wind data, exhaust estimates, and promises of a cleaner fleet. However, relying upon optimal wind conditions to handle the situation is not advisable. Prevailing winds are not guaranteed to blow at all, or even in the desired direction. Again due to such close proximity, the facility's fumes/smells will negatively-affect the ability of homeowners to enjoy their property. Traffic: Although no area businesses spoke at the Transportation Hub's public hearing, the same was not true when a proposal was recently submitted for development of the old Hansen cement plant. Additionally, many residents communicated they already experience difficulty in accessing JCRR from 144 The Petitioner's traffic study shows this problem will increase during peak hours. While we understand that any/all area developments will increase traffic, residents have welcomed other businesses with far lesser impacts upon traffic volumes. 2 Prouerty Values: Assessing impact upon neighboring home values continues to be a topic for debate. Not only are there a number of variables, there is also a lack of comparable data. Bus Facilities within the metro are not commonly located immediately next to low - density residential zones. The same was observed in greater Minnesota communities. Several estimates were gathered from local experts, including one conservatively estimated at $20 -25k negative impact. Regardless of agreement on amounts, not a single licensed realtor (or appraiser) has agreed with the Petitioner's claim that Homeowner Property Values will remain unaffected. They've been quickly - dismissive of such claims. In Closing: Residents appreciate that efforts have been made to address the issues, and appreciate the Petitioner's expressed desire to be Good Neighbors. However, even with the best of intentions, the efforts do not address the problems inherently - coupled with their facility (Noise, Air Pollution, Traffic, and Property Values). During this proposal's roost- recent extension, no further contact with residents has been initiated by the Petitioner. Residents want to clearly- communicate that we remain as strongly - opposed as ever. In fact, several have even voiced intent to move away (if approval is granted). More than ever, we feel placing such a facility immediately adjacent to a quiet, low - density residential zone is simply not a good idea. Therefore, we respectfully request that the Bus /Transportation Hub Petition be denied approval at the proposed location In support of this request, 108 signatures (98.2% of 110 polled) were gathered and previously submitted during Public Hearing. Please note, many residents hope that a more- appropriate alternative location will be selected by the Petitioner. To this end, residents even suggested several other options (notably, a parcel situated immediately southwest of the intersection of JCRR/I47 Residents understand Industrial zones will be developed eventually, and have even welcomed businesses with far less negative impacts (like Uponor & Abdallah Chocolates). But again, we are not in favor of the currently proposed location for the Bus /Transportation Facility. Throughout this year, we have seen an incredible amount of discussion & consideration for both the proposed bus facility and other nearby Industrial developments. It reflects very favorably upon our city, and is highly commendable. In the spirit of the Thanksgiving holiday nearly upon us, we extend our sincerest Thanks to the City for its continued efforts, service, and careful deliberations! Respectfully submitted on behalf of Homeowners and residents of Scottsbriar(2 -Mike Erdmann -Kirk & Maggie Futhey -John & Misty Scholler - Denise Hammond -Nick & Carol Sawka -Bart & Cheryl Cabak From: Sent: Wednesday, November 25, 2015 10:34 AM To: Bodmer, Kathy Cc: Michael Erdmann; Misty Scholler; Denise Hammond; carol.sawka @gmail.com; Nordquist, Bruce Subject: Re; ISD 196 Transportation Hub - PC Review Kathy: Thank you for the heads up, i really appreciate it. I would like to clarify one more tinge, other than the initial letter from ISD 196 advising of the informational meeting, at eastview high school my household has NEVER been contacted by ISD 196 concerning the transportation hub. All communication has been through Apple Valley city officials or with my neighbors. Thank you again, Maggie Futhey Sent from my Whone On Nov 2 '), 2015, at 10.26 AM, Bodmer, Kathy < KBodmer r ci.apple- valley.mn.us wrote: Mike and Maggie and all, You are receiving this email because you have previously corresponded with the City concerning the ISD 196 Transportation Hub Facility project. This email is to inform you that the ISD 196 Transportation Hub Facility item is scheduled to be reviewed by the Apple Valley Planning Commission at its December 2, 2015, meeting. If you wish to provide comments to the Planning Commission in the staff report, I will need any correspondence by noon on Wednesday, November 25, 2015. We would further expect that this will then be reviewed by the City Council at their December 10, 2015, meeting. We would appreciate it if you would inform you neighbors. If there is a change to the schedule, I will let you know. Please contact me with questions. Kathy Kathy Bodmer, AICP I Planner I City of Apple Valley < 7100 — 147 Street W., Apple Valley, MN 55124 (952) 953 -2503 1 kbodmerQci.apple- valley.mn.us - - - -- Original Message---- - From: Michael Erdmann [mailto: ] Sent: Friday, August 14, 2015 5:51 AM To: Nordquist, Bruce; Bodmer, Kathy Cc: ; Misty Scholler; Denise Hammond Subject: Please include in Transportation Hub packets. Hi Bruce and Kathy, Kathy - Please see the below email for a copy of the Letter to the Editor that I provided to The Sun (printed Aug7). Please have that Letter included in the packet to the Planning Commission, along with the StarTribune and SunThisWeek articles that Maggie has already sent. Thank you in advance! > From: Michael Erdmann < > > Subject: LETTER TO THE EDITOR > To: "editor.thisweek It < > > Date: Tuesday, August 4, 2015, 2:48 PM 1 wanted to clarify some details of the July 29 School Bus Hub story. Our homes are immediately - adjacent to the proposed site, and a large number of townhomes are located just to the east. Next, the $20k -$25k degraded property value number was the lowest from estimates provided from licensed realtors. If 98% of current residents (110 polled) oppose the location, how would future buyers feel? Homeowners have actively- participated at the District's Listening Session, multiple Public Hearings, and Fencing meeting (July 14). Unfortunately, the estimates were unavailable until after the Public Hearings were closed. Although the District was presented this info on July 14, lots of other issues were voiced at the same time. Several homeowners wanted to ensure this info didn't get lost in the shuffle, and asked myself to attend the July 27 School Board meeting. The City Planning and Administrator offices have made remarkable efforts to hear concerns and facilitate discussions. The District and its' Board want to be good neighbors, and we are very appreciative of their efforts as well. Unfortunately, the issues are inherent to the facility's normal operations and unavoidable. For example to adequately block view of buses from homeowners, the proposed 8 -foot wall must be increased to 12 -feet. Even then, the District's Noise Study shows that more noise escapes than gets stopped. Believe it or not, many of the homeowners want our classrooms to benefit from this facility's savings. We just want it to succeed somewhere that is not adjacent to a quiet residential zone. Therefore, the homeowners provided several alternatives within Apple Valley. One is near the MVTA station, another is just SW of the proposed site (but might require cleanup of material from a previous owner). Understandably, the District is hesitant to switch sites, as taxpayer dollars have been invested in this project, and they take that responsibility seriously. We have significant investments in our homes too. We remain hopeful that current discussions between the City and District continue, and can yield a solution that benefits everyone! Sincerely,Mike Erdmann 5936 144th St W, Apple Valley, MN INDEPENDENT SCHOOL DISTRICT 196 Jane K. Berenz Rosemount -Apple Valley -Eagan Public Schools Superintendent 3455 153rd Street West 651 - 423 -7749 Rosemount, MN 55068 -4946 651 -423 -7633 (fax) — _ Supt @districtl96.org August 7, 2015 Michael Erdmann 5936 144 Street West Apple Valley, MN 55124 Dear Mr. Erdmann, I have shared the petition you presented to the School Board on July 27 with board members. As you have heard, the district considered 14 sites for the proposed transportation hub and found that property located on the northeast corner of Johnny Cake Ridge Road and 147 Street West best met all the criteria. The district proceeded with an additional transportation hub because of the potential long - range savings to district taxpayers of approximately $500,000 annually. We understand your concerns and appreciated your comments at the board meeting. The district will continue to work in cooperation with the City of Apple Valley and your neighborhood as we consider the options. Sincerely, J e K. Berenz uperintendent c: School Board Members Educating our students to reach their full potential 196 Serv all or part of Rosemount, Apple Valley, Eagan, Burnsville, Coates, Inver Grove Height Lakevi and E mp i re an "Ve Townships www.district196.org - - - -- Original Message---- - From: Nordquist, Bruce Sent: Thursday, August 13, 2015 11:45 AM To: 'Kmfuthey' Subject: RE: City Council Meeting on 8/13/15 Would be happy to keep you informed. I'll let Kathy know of your request for the addition of published information. - - - -- Original Message---- - From: Kmfuthey [mailto: ] Sent: Thursday, August 13, 2015 10:46 AM To: Nordquist, Bruce Cc: Misty Scholler; maerdmann -; Bodmer, Kathy; D.hammond Subject: Re: City Council Meeting on 8/13/15 Bruce: Thank you so much for the information. Would it be possible to receive notification of any further schedule modifications that the school district requests going forward? In addition, is it possible to include the star tribune article dated 8/11/15 as well as the article in the sunthisweek from July 29 in the planning commission packet for next week. I'm very concerned that the school board is saying they had no idea about the neighborhood opposition, when they have had representation at 4 public meetings. Again, thank you so much for your time. Maggie Futhey > On Aug 13, 2015, at 8 :45 AM, Nordquist, Bruce < => wrote: > Good Morning Maggie, > The Evendale r -o -w vacation remains on the calendar and can be continued until acted on or cancelled. No additional notice will go to residents. Staff supports keeping this consideration in alignment with other planned actions. The action this evening is to continue this item without further review and discussion to August 27. As you might recall, District 196 requested a modified review schedule, August 19 before the Planning Commission, August 27 before the City Council. District 196 may choose to further modify that schedule and would contact the City to do so. Presently, Staff is preparing for August 19 and 27 review and action. > Bruce > > - - - -- Original Message---- - > From: Kmfuthey [mailto: ] > Sent: Thursday, August 13, 2015 8:22 AM > To: Nordquist, Bruce > Cc: Misty Scholler; maerdmann -; Bodmer, Kathy > Subject: Re: City Council Meeting on 7/23/15 > Hi Bruce: > Item "F" on the council agenda for the meeting to be held on Thursday August 13th under consent agenda items is the Evendale Way right of way issue again. Just double checking again, to make sure this public hearing doesn't take place without any notification to the residents. • Thanks for your help. • Maggie Futhey > Sent from my iPhone On Jul 22, 2015, at 12:36 PM, Nordquist, Bruce < > wrote: >> Maggie, That is correct. We were scheduled to conduct a public hearing on the 23rd to vacate r -o -w needed for the proposed project. It will be continued without discussion to August 13. >> Bruce >> - - - -- Original Message - - - -- » From: j On Behalf Of Kirk Futhey >> Sent: Wednesday, July 22, 2015 7:28 AM >> To: Nordquist, Bruce >> Cc: Bodmer, Kathy; Mike Erdmann >> Subject: City Council Meeting on 7/23/15 Bruce: >3 Item "G" on the agenda for the City Council meeting on 7/23/15 is concerning the public hearing on the Evandale Way Right -of -Way, continued to August 13, 2015. » >> Does this mean it will NOT be talked about at the City Council Meeting on >> 7/23/15 and has been rescheduled for the August 13th City Council Meeting? >> Just checking, I don't want to miss a meeting that discusses the ISD 196 transportation hub. >> Thanks, >> Maggie Futhey » Proposed school bus hub has residents worried I SunThisweek Page 1 of 2 Education • Government Proposed school bus hub has residents worried Published July 29, 2015 at 4:43 pm By Jessica Harper District 196 pens to build a transportation facility in Apple Valley Plans to build a new transportation hub for the Rosemount -Apple Valley -Eagan School District has one Apple Valley neighborhood quite concerned. In September, the school district purchased an 8 -acre site - located at the intersection of Johnny Calve Ridge Road and Upper 147th Street near Uponor -- for $1.4 million to construct a new facility for its buses. The proposed facility would house about half of the district's 200 --bus fleet, while the other half would remain at the district's existing transportation building in Rosemount. The new facility would be closer to the district's population center and would provide a second site for staging routes. The cost of the land and building will be paid for with local building lease levy funds that were authorized by the state as part of the supplemental budget bill approved in 2014. The property is zoned industrial, but there is a housing development located a few miles to the north and to the west of the site. The district's plans include a sound barrier wall to mitigate noise issues, but residents say the wall isn't enough. "We are worried more traffic and noise will hurt property values," Mike Erdmann said. Erdmann estimates that home sale values would drop by $20,000 to $25,000 the first year of operations if noise and traffic are not properly mitigated. Erdmann is among 108 residents who signed a petition that was given to the School Board on July 27 in opposition of the district's proposed transportation hub. Erdmann urged the board to consider moving the district's proposed transportation hub to a site near the Minnesota Valley Transportation Authority's 157th Street Station on Pilot Knob Road. http: / /sunthisweek.com/2015 /07/29 /proposed - school- bus- hub - has - residents - worried/ 8/13/2015 Proposed school bus hub has residents worried I SunThisweek Page 2 of 2 "We want to make sure all options are fully explored," he said. School Board Member Rob Duchscher said the district plans to meet with city officials in the coming weeks to explore other options to mitigate noise. But the district is hesitant to explore other sites. "We had listening sessions already, and I'm a little surprised this came out at this time," Duchscher said. "We have $120,000 of taxpayer money invested in this and were told there wouldn't be any issues." The school district's plans have not yet received approval from the city. The issue will likely go before the Apple Valley Planning Commission on Aug. 5. If approved, the issue will go to the City Council later this summer. If the plans move forward, construction would begin next fall and be completed in summer 2016. The district is looking to the new facility as a way to cut its transportation costs. Due to b a lack of storage space, the district has to contract with private companies to cover some of its bus routes. With the additional storage provided by the hub facility, the district will be able to own enough buses to cover all routes, officials say. District officials say the new facility will save about $200,000 to $300,000 each year initially, which will increase to up to $500,000 each year by the fifth year of operation, Filed Under: Apple Valley, District 196 SUNI A(Ivei'tsiiic)iri.forriiatl'oi.iI Coiaact Last SLibscribe r_1 Copyright (02015 ECM Publishers, Inc. • All Rights Reserved http://sunthi sweek.corn/201 5/07/2 -bus -hub-has-residents-worried/ 811312015 Neighbors upset about proposed District 196 bus hub in Apple Valley - Starfiribune.com Page 1 of 2 SOUTH METRO Neighbors upset about proposed District 196 bus hub in Apple Valley The facility would be loud and bring in too much traffic, residents say. By Erin Adler (http: / /www.startribune .cam /erin- adier/195633361/) Star Tribune AUGUST 11. 2015 - 2:21PM Mike Erdmann thinks the school district's plan to build a 65,000- square -foot transportation hub to store and dispatch 85 buses is a good idea. He just doesn't want it located a few feet from his Apple Valley backyard. Erdmann and a group of neighbors are protesting the Rosemount -Apple Valley -Eagan district's proposal to create a second transportation hub, which district officials say could save more than $500,000 a year in transportation costs. Residents near the intersection of Johnny Cake Ridge Road and Upper 147th Street are worried about traffic, noise and aesthetics, which could lead to their property values decreasing, Erdmann said. He presented a petition with 108 signatures at a July school board meeting. `"There's a lot of us who support the district taking these financial saving measures," Erdmann said. "We just question the wisdom of placing it next to a quiet residential zone." But the district is moving forward with the project, pending approval by the city in August, said Jeff Solomon, the district's finance and operations director. Rob Duchscher, school board member, said the board was caught a bit off guard by the opposition. 'We thought that we had really done a nice job as far as communicating with the neighborhood, giving them the opportunity to express their concern," he said. Both district and city officials have been trying to listen to residents, Erdmann said, Plans call for a fence 12 feet high with sound - reduction properties to separate the homeowners' property from the 10 site, zoned for industrial development. 'We're kind of wondering why they picked this [lot]," said George Geiger, who lives in nearby townhouses. Erdmann believes the fence won't be enough. "I think the goal should be to move this to another site," he said. "I worry that those operational things are too much inherent to the facility — too much noise, too much busyness." Plans for the hub have been discussed for several years. The district looked at 14 sites, but decided on this one because of land cost and zoning, Solomon said. The hub, slated to open in the fall of 2016, will provide more bus storage, allowing the district to buy enough buses to cover all its routes. The district currently relies on contracted buses to cover about 30 of its 240 routes. Those contracts would end, saving the district money, Solomon said. The new $10 million hub, which will also include office space, a maintenance facility, stalls for washing buses and a fueling station, would be closer to many bus routes than the existing Rosemount bus garage. That means less gas, mileage and time, which saves money, said Solomon. The district sent letters in March to 200 neighbors, informing them of the plan and http: / /www.startribune.com /neighbors- upset - about- proposed - district -196- bus - hub -in- apple... 8/13/2015 Neighbors upset about proposed District 196 bus hub in Apple Valley - StarTribune.com Page 2 of 2 several community meetings, Solomon said. "Mis is late in the process for us," he added. "But you know, the reality is, input is input, whether it is early or late." Duchscher said he was concerned upon hearing that residents consulted several Realtors who said nearby homes could lose property value. He said he is willing to consider all options, including trying to make the current site work or building somewhere else. But if another spot were considered, the district would have to fund a way to recoup the $120,000 in taxpayer money already invested in this site, he said. The next steps are in the city s hands, Duchscher and Solomon said. "We'll try to work something to make sure the neighborhood's happy and the city's happy," Duchscher said. £rirr.Adler@startriburse.eom 952 - 746 -3283 http:/ /www.startribune.com/neighbors- upset - about - proposed- district -196- bus - hub -in- apple... 8/13/2015 00• 0000 .0..« 0000 000 CITY OF Apple Valley MEMO TO: Kathy Bodmer, Planner Public Works FROM: Brandon S. Anderson, Asst. City Engineer DATE: June 12, 2015 SUBJECT. ISD 196 Transportation Hub Facility Review Kathy, The following are comments regarding the ISD Transportation Hub Facility Revised site plan dated June 10, 2015. Please include these items as conditions to approval. General • Vacation of portion of Evendale Way Right -of way on applicant property shall be provided as part of plat approval (generally north of Magellan Easement). • Portions of existing drainage and utility easements along Evendale way shall be vacated to accommodate additional ROW required for Cut -de -Sac. • A 10 -foot drainage and utility easement shall be dedicated on final plat behind Evendale Way in Outlot A. • Cul -de -sac at Evendale way shall be constructed to City standards. • All work and infrastructure within public easements or right of way shall be to City standards. • A pre - construction meeting shall be held prior to beginning any work on the site. • No trees will be permitted in public easements. Additional review of landscaping along the eastern property line where the future well is planned should be addressed. Landscaping may be required to be relocated to Outlot A at existing storm water pond • Easements are required for future well water main and site location. Please show easements on site plan as indicated in attached sketch for future well location. Pen • Provide a copy of the executed Encroachment Agreement with Magellan Pipeline for work occurring within easement area as indicated on plans. • Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution Control Agency, Met Council, Department of Labor and any other required permits. • A right of way pen will be required for all work within public easements or right of way. • A Natural Resource Management Permit (NRMP) will be required prior to any land disturbing activity commences. Site • The revised RO driveway access to Johnny Cake Ridge Road shall be additionally modified to include a "pork chop island" to prevent unauthorized right turns in and left turns out of the site at this location. • Please review the location of curb island south of maintenance bay as it appears that buses will have a difficult time maneuvering from site to RO at JCRR. It appears the curb island should be shifted north to better align drive access with RO at JCRR. • Provide update to site traffic study including a I O -year analysis for potential expansion for City Engineer Review. • Provide additional dimensions on site plan indicating radiuses, drive lane widths, etc... • Provide additional drawing showing Auto turn bus turning movements to verify site circulation and layout requirements for planned bus vehicle usage to be used by ISD. Please indicate entrance to bus wash as circulation indicates additional bus movements from fuel island and bus wash onto 147 and back around Evendale into garage as internal circulation doesn't appear to allow buses to turn around without backing up. • A commercial driveway entrance is required at all access points to public roadways per AV Plate No. STR -4 or STR -5. • Provide pedestrian curb ramp per STR -l0 at bituminous path along Johnny Cake Ridge Road access point. • Provide pedestrian curb ramp at proposed "pork chop" channelization island to accommodate bituminous path along Johnny Cake Ridge Road. • Remove existing driveway access point at NW comer along Johnny Cake Ridge Road and patch curb and gutter to match section at Johnny Cake Ridge Road. • Provide concrete valley gutter per STR -1 I detail with the design of Evendale Way cul -de- sac. • Site Plan should show future expansion of bus storage facility layout to the east to be able to coordinate exact location of future well site and utility and easement requirements. Grading, Drainage and Erosion Control • Provide drainage report and storm sewer calculations for proposed improvements. • The applicant shall submit a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 71 00.1000 — 7100.1 100 regarding the state NPDES Permit prior to commencement of grading activity. • Erosion control measures shall be installed prior to beginning grading operations. • A construction entrance shall be provided at all proposed entrances to be utilized for erosion control purposes. • Street sweeping shall be performed as necessary to address material tracking from the site. • Additional storm drain inlets are required on Sediment and Erosion Control Plan C1.61 for existing storm drain inlets within Evendale Way and 147 Street. • The location and elevation of the site emergency overflow(s) (EOF) shall be identified on the plans. All critical HP and LP shall be identified along with drainage arrows, • 2% minimum grades are required in all landscaped areas. • Lowest floor levels shall be 1.0' above the EOIW . Storm Sewer • A skimmer is required at the proposed catch - basins directly adjacent to the fuel islands. Provide detail on final plans for approval. Sanitary Sewer and Water Main • Provide additional manhole at the end of 8" sanitary sewer line within Evendale Way right of way. • Provide additional drawing showing required hydrant coverage for site. (max. hydrant spacing is 450 -feet for Commercial /Industrial areas.) 2015 New Transpoitadon Hub Fadity MN �f ( "f L 7 e„ ' ? ice Z y C) I — N 61 L + ammums .mnrtawo,mmum.s„d.orm[xseu� ��� LEGENb UPPER 147TI-, SRE STAT1311C Wependent 9ehoW Dist f -M ssna •r architects engineers www.woldae.com 44J5- SITE PLAN' C1.31 memorandum To: Kathy Bodmer, City of Apple Valley a r C h i t e C I S From: Randy Dukek, ISD 196 / Scott McQueen, Wold engineers Date: July 6, 2015 www.woldae.com Comm. Ho: 152010 Subject: Independent Schooi District #196 Transportation Hub Inquiries Yax F ;, 2 , r 5 City Question: Can a Transportation Hub Facility be operated in a way that does not negatively impact the adjacent neighborhoods? District Answer: The coordinator of transportation has 28 years of experience operating school bus fleets, including approximately 9 years for the Eden Prairie Public Schools, Eden Prairie's transportation facility served as a model for the district's proposed transportation hub at Johnny Cake Ridge Road and 147th Street. With the coordinator's experience in school bus transportation and familiarity with the design flow at Eden Prairie, the District is confident this new facility will operate in a way that will be seen as a good neighbor. The facility is designed to make operations efficient and minimize impact to neighbors, along with the following strategies: • No fleet storage outside /1'00 %a indoors = more noise inside vs. outside • Safety checks and morning start -up all indoors = less noise outdoors • Block heaters and start -up inside • Site designed for continuous flow= less idling/waiting • only 3 deep parking indoors = minimizing bus jockeying and waiting • Designed to minimize backing up= increased safety /decreased noise • Buildings arranged on site such that it shields operations from neighbors = separation of activities • Separation fence = noise transfer reduction/visual screening • Bus wash and fuel depot furthest away from residences = noise further away, screened by building and fence • Mechanic bays on south side, oriented 90° to neighbors = noise further away, screened by building and fence • Diffused route departure and arrival = less concentrated activity City Question: How can the School District assure the neighbors that they will be good neighbors? District Answer: As a public entity operating 36 sites that are located within or adjacent to residential neighborhoods, the district is very conditioned to be a good neighbor. The district is responsive when community complaints are received and takes appropriate action, when needed. City question: What can the District do to assure the neighborhood that they will operate differently (than the existing facilities in the Twin Cities Area)? District Answer; This facility is unique in its design and will be operated in a way that is respectful to the neighboring community. The flow of bus traffic is designed for buses to be driving forward, with minimal backing up in or around the facility. This will minimize idl Ing time and the need for horn honking when backing up City Question: How many buses will have back -up alarms? Will all 35 of the small buses? District Answer: None of the buses will have back -up alarms. City Question: How will ventilation be handled in the garage? Will the District really be able to start the buses with the north doors closes? Minnesota Consultant Answer; Each bus bay will have exhaust fan systems to pull vehicle exhaust low near the source and ducted Illinois up to the roof where a ventilator discharges it into the air. The (7) ventilators will be mounted on the roof on the south Michigan side of the storage bay. These are to be sized to handle start up exhaust with the north doors closed. Colorado Iowa designers and researchers for public environments it Memorandum to Kathy Bodmer, City of Apple Valley Page Two City Question: Will the garage doors really black the noise? a r G h I t e O t s Consultant Answer: The garage doors are specified to be insulated According to the District's consultant David Braslau, e n g i n e e r s when closed they will likely reduce noise levels by 28 dBA. The fence also mitigates noise emanating from the inside www.woldae.com start -up. City Question: Noise study discusses, dBA's but not hertz. What about Hertz? Do MPCA noise regulations address Hertz? Consultant Answer: Our simulation modeling used spectral data for predictions. The more detailed modeling based on the MinnNoise model uses only dBA levels. The MP CA noise standards are only in dBA and make no reference to frequency spectra. The chart below compares predicted NO FENCE levels with the measured ambient spectrum, This really does not show anything about impact that is any different than the dBA level results since the bus and ambient spectra have very similar shapes. So I don't think the spectral data will provide any additional information on potential impacts. -- - - -- e.l..,e x e i SSA Sd_196 /1520101crsp1jun15 Minnesota Illinois Michigan Colorado Iowa designers and researchers for public environments ISD €#146: ROSEMOUNT -APPLE VALLEY -EAGAN PUBLIC SCHOOLS SITES CONSIDERED MATRIX July 7.2015 Summary of Sites /Buildings Considered Name Address City Building/Land Current Listing Listing Parking Notes Zoning_ Agent Price Machine Tool 3150 Mike Collins Eagan 31,000 SF Industrial CBRE $2,000,000 29 spaces Too small. Supply Drive buildin 3.2 acres Stock Building 15 Yankee Doodle Eagan 36,000 SF Industrial Not Listed Issues with screening in supply Road buildin 2 acres front. SOLD Land NE corner of Eagan 2.34 acres PD Colliers $510,000 N/A Too small. SOLD Lexington Avenue and Lexington Point Parkwa Imperial 1771 Yankee Doodle Eagan 18,010 SF building I1 Colliers $1,395,000 32 spaces +l- Not within district and Developers Road too small. Building 2845 West Service Eagan 39,242 SF building Paramount for lease 62 spaces Not within district. Road (expandable) Sibley 3107 Sibley Eagan 54,+612 SF/ 3.55 I -1 Colliers $2,730,000 112 spaces Too small. Industrial Memorial Highway acres Center (adjacent 2.6 acres available) Taystee 3255 Neil Armstrong Eagan 88,167 SF /7.88 BP — Liberty Sold for 162+ spaces Development Bakery /Metz Boulevard acres Business Property $5.8 challenges. SOLD Park million Land/North of Flagstaff and 147" Apple 21.58 acres I -2 Northmarq $4,138,200 N/A Entire site under Menards /HBP Street West Valley or $4.75 psf contract.. Pro e "Hanson" 6055 150'' Street Apple 8.36 acres I -1 $1.40- N/A Tight fit. Significant Land /HBP West (SW corner of Valley $1.50 /SF environmental issues Property 147 "' Street and from construction Johnny Cake Ridge debris. No Phase I or II Road) and Hanson wants buyer to help with EM Sp_ 1961 1520101rpts /SitesGosnsideredMatrix Comm No: 152010 ISD 4196: ROSEMOUNT -APPLE VALLEY -EAGAN PUBLIC SCHOOLS SITES CONSIDERED MATRIX July 7. 2015 Note: Land search conducted by Ted Carlson, Carlson Commercial EK/ISn_196/15201 Olrpts /SitesConsideredMatnx Comm No: 152010 clean-up costs. Land /Eagle Johnny Cake Ridge Apple 12.76 -15.4 acres 1 -1 Colliers $3.50- N/A Site optioned by Ridge Business Road Valley 5.00 /SF district. Park Land / Menards 6055 150" Street Apple 50.56 acres I -2 Menards $7 -20 /SF N/A Will not divide, guided I11c. West Valley big box retail and CR 42/150t1i Street/Johnny Cake expensive. Ridge Road Land 5751 150" Street Apple 3.54 acres Zoned Ag - Cerron Flyer did Too small. West Valley Guided not list Industrial price. Land /Fischer NW corner of 147`' Apple 10 -20.24 acres Office Northmarq 7.50 /SF N/A Guided residential /retail Market Place Street/Flagstaff Valley Warehouse and pending sale. Avenue Land /Hillcrest SE corner of CR 42 Apple 5.47 acres (2.58 PD Wakota $8.37/SF N/A Too small and guided Acres 5 and Foliage Avenue Valley buildable) retail. Addition Note: Land search conducted by Ted Carlson, Carlson Commercial EK/ISn_196/15201 Olrpts /SitesConsideredMatnx Comm No: 152010 /h][1EPENF)��[T� i �U�T�I/ — --'—'~�~~'~''~~-' '~~ r�oo ��8 �n����bcG��o�� ----� ������ ---- --''''� ~~��~°� �N������������������ s 345Sl53ni Street VVest ^^��^�v�wm Rosemount, K4W55O68-4g46 651-423'7713 651-423-7788 (fax) jefsu|nmon@districtlV6.nrg June 1i20!5 Bruce Nordouist Community Development Director City of Apple \/ulk:y 7lU0|4T" Street W. Apple Valley, MN 55124 Dear Bruce, This letter is in response to two questions the Planning Commission received at the city's May 20 public hearing regarding the school district's plan tn develop u transportation hub facility �oo the nmthnuotoon�er of Johnny (�*koRidge 8Loudand i47 � Please present X. Why was this site selected in the o«wrob that was undertaken? The district used oocul estate professional to assist in conducting o thorough mcxozb of available real estate for the transportation huh. Fourteen sites were reviewed, seven in GuQuo and seven in Apple Valley, based on the following criteria: appropriate zoning, adequate size, availability for purchase by the time mn offer could bc made, functionality for operations, site cost, development costs,audproximmiyhn west future. Fewer than half of sites met the size cfiterim and two others were already — under con�uctv�hqxthe mxvicvwvvuxoonductcd.� f the sites that remained, the other criteria c\*uHyldcnti�odthe proposed site mo the most feasible location � for transportation %.Wmsee "expansion area" *m some wf the plans, What does that mean? The plans recognize that it would hn physically possible in the future to grow the length oy the proposed building to the cast by approximately 25 percent. Forecasting any such future expansion recogni7es that growth ou the district's east side io projected toContinue for several years and that existing routes currently served 6y buses ai the district's transportation facility in Rosemount may ocmay not become better served at the proposed transportation hub in Apple Valley. Any future change oo the hub 1acUitvin Apple Ya|beyv/oold require mo updated cnodidonu>use yenni�noti�cutiono{ the neighborhood and ~ involvement in the city's development approval proccss. Please feel free to contact rnc with further questions. Sincerely, Jeffrey M.Solomon `--~ Cc' Superintendent Jane Ben:nz Educating porstu«entzto reach their full pm ten bol' u !�' /|�� pet ,'xnommoo,z ^p�eva|/ c ",R� He/ or /a�,|i� and Em�� w|/ and david brealeu anaocletera, incorporated 6603 Queen Ave So. • Suite N • Richfield, MN 55423 telephone: 612 -331 -4571 • fax: 612 -331 -4572 RESPONSES TO ADDITIONAL QUESTIONS ON APPLE VALLEY HUB FROM JULY 8, 2015 10 July 2015 Noise Study Questions a. Which provides better noise attenuation, wood or masonry wall? What is the difference? Wouldn't a masonry %vall be better? A solid wood fence with 3/4" thickness will provide more than enough attenuation to reduce sound through the fence. For structural stability and other factors, noise barriers in Minnesota are usually constructed with 1 -1/2" wood panels which are being proposed here. The height of the fence determines the effectiveness of the fence, not the material of the wall itself, since sound waves will "leak" over the top of the wall (see the simplified sketch below). While a masonry wall can attenuate more sound energy through the wall itself, it will be no better than a wood fence for stopping sound from traveling over the top of the wall. b. What about noise screening for properties to the east? How will noise impact them? [Can David estimate noise to the east ?] The closet home to the east is about 700 feet from the nearest bus path along the east side of the garage, while the homes to the north are about 150 feet from the nearest bus path. Therefore, the maximum expected level at the homes east will be about 14 dBA lower than at the homes to the north assuming no barrier. The maximum expected level at the hones east of the hub is about 42 dBA which was the previously monitored ambient sound level. Fence Effectiveness Question c. Increasing the height of the fence by 50% does not improve its efficacy — only 2 to 3 dBA additional noise abatement achieved. Does that mean the fence material is a poor material? The effectiveness of the wall is not determined by the wall material but by the height of the wall, assuming that the wall material is heavy enough (such as 3/4" plywood) to stop noise from going through the wall itself. The sound level for a very long wall, with the bus spectrum, will drop about 2 dBA for each 4 feet increase in the wall height up to about 16 feet after which the benefit decreases with height. — -- - - - - - - - - - - - - - - i c:\ users\ kbodmer\ appdata \locallmicrosoft \wiiido«vs \temporary internet riles \content.outlook \13riac -,241. responses -to- questions -from- 0708.doc Eden Prairie Bus Storage Facility Maintenance Garage C Eden Prairie Bus Storage Facility Bus Storage Garage �i�w� '�• i -_1 r I [MGREENHECK Printe d Date: 7/10/2015 Job: ISD #196 Transportation Hub Building Value in Air. Mark: Mark 1 Model: IGB- 330 -30 58.75 Belt Drive Centrifugal Roof Exhaust Fan 38.5 Dimensional Quantity 1 Weight wto Acc's (lb) 209 } & 88 Weight w/ Acc's (lb) 213 Max T Motor Frame Size 1 215 46 F 15J 38.5 x 38.5 Roof Opening (in.) 1 Reference assembly view drawings far actual dimensions with mourted accessories 'Overall height may be greater depending on motor Performance 1.6 3.2 Requested Volume (CFM) 12,22085 E � RP,ry,� Actual Volume (CFM) 12,220 1.4 2.8 External SP (in. wg) 0.5 Total SP (in. wg) 0.5 1.2 J 2.4 Fan RPM 585 Operating Power (hp) 3.01 c 1.0 2.0 CL Elevation (ft) 837 2 0.8 1.6 � Airstream Temp -(F) 70 m` o Air Density (ft3) 0.073 0.6 1.2 -V- Drive Loss 4.4 � y to Tip Speed (ft/min) 5,518 0 � 0.8 Static Eff, ( ° /a) 33 0 0.4 2 o Motor 0.0 L 0.0 Motor Mounted Yes 0 3 6 9 12 15 Size (hp) 3 Volume (CFM) x 1,OCO VICIP I 460160/3 Enclosure ODP Operating Bhp point Motor RPM 1725 Operating point at Total SP s Operating point at External 5P Windings 1 Fan curve NEC FLA* (Amps) 4.8 System curve - - - - - -- Brake horsepower curve u Notes: oa oa�tsti/� Sound Power by Octave Banda e�l�r�reo, All dimensions shown are in units of in. ppTlpGt .� � Sound 'FIA - based on tables 150 or 148 of National Electrical Data 62.5 125 250 500 1000 2000 4000 8000 LwA d LwA -A wei ghta 1A S Code 2002. Actual motor Fi A may vary, for sizing thermal Inlet 87 90 82 78 74 71 64 58 81 70 overload, cghtetlactary' C ►quo �arit�t tl sound power level, based on ANSI 83.4 06A - A weighted sound pressure tevei, based on 11.5 dI3 atlenuation per Octave band at 5 ft - d8A levels are rat licensed by AMCA International Sores - calculated using AMCA 301 at 5 ft -° CAPS 4.17.1552 C:1 UserslrcharltonlDocumentslCAPSIJobs \Transportation Hub.gfcj Page 1 of 3 �GREE NHECK Job: ISD Printed Date: 015 4� GIY ll #196 Transportation Hub Building Value in Air Mark: Mark 1 Model: GB- 330 -30 Belt Drive Centrifugal Roof Exhaust Fan Standard Construction Features: - Aluminum housing - Backward inclined aluminum wheel - Curb cap with prepunched mounting holes - Motor and drives isolated on shock mounts - Birdscreen - Ball bearing motors - Adjustable motor pulley - Adjustable motor plate - Fan shaft mounted in ball bearing pillow blocks - Bearings meet or exceed temperature rating of fan - Static resistant belts - Corrosion resistant fasteners - Sizes 141 and larger have internal Lifting lugs Selected Options & Accessories: NEMA Premium Efficient Motor - meets NEMA Table 12 -12 Switch, NEMA -1, Toggle, Junction Box Mounted & Wred Bearings with Grease Fittings, L10 life of 100,000 hrs (L50 avg. life 500,000 hrs) Unit Warranty: 1 Yr (Standard) CAPS 4.17.1552 C: \Users \rcharlton\Dccuments \CAPS \Jobs \Transportation Hub,gfcj Page 2 of 3 rExGREENHECK Printed Date: 7/10/2015 ,Job: ISD #196 Transportation Hub Building Value in Air. Mark: Mark 2 Actual L Actual W I 1.75 Pitched Roof, Welded with Insulation Standard Construction Features • All welded Aluminum (0.064 in.) or galvanized (18 in.) construction • Straight sided • 2 in. mounting flange - 1 in. 3 lb density insulation • Wood nailer. Roof Opening - The Maximum roof opening dimension should not be greater than the "Actual' top outside dimension minus 2 in.. NOTE: Heigh ' Height - As specified in "CONFIGURATION (typical) ". Flange W Flange L SELECTED OPTIONS & ACCESSORIES Nominal Curb Size NOTE: All dimensions shown are in units of inches and are actual size. CONFIGURATION (typical) Material: Galvanized Height (in.): 14 Pitch (X: 12) O: To Be Selected Pitch Run: Short Side Liner: No Insulation (in.): I Coating Type: None Coating Color: NIA Sizing: Nominal DIMENSIONS Nominal Nominal Actual W Actual L Flange Flange L ID # Qty Width Length (in.) (in.) (in.) (in.) W (in.) (in.) 1 -1 1 46.000 46.000 44,5 44.5 48.5 48.5 Tags: CAPS 4.17.1552 C:IUserslrcharltonl Documents lCAPSIJobs\Transporialion Hub.gfcj Page 3 of 3 Minnesota Pollution Control Agency 520 Lafayette Road North I St. Paul, Minnesota 551554194 651 - 296.6300 800- 657 -3864 1 651 - 282 -5332 TTY I www.pca.state.mn.us i Equal Opportunity Employer June 11, 2015 Ms. Kathy Bodmer, A1CP Planner City of Apple Valley 7100-147 1h Street W Apple Valley, MN 55124 RE: 1SD 196 Transportation HUB Noise and Air Quality Assessment Dear Ms. Bodmer: The Minnesota Pollution Control Agency (MPCA) has completed its review of the ISD 146 Transportation Hub Noise and Air Quality Assessment submitted by the City of Apple Valley. Thank you for the opportunity given to review the document. These are our comments: Air Quality Assessment Cal3QHC traffic dispersion model was used to estimate concentrations of gaseous pollutants. Particulate matter emissions (PM10 and PM2.5) were estimated at a typical home 130 feet from the traveling buses using a simple point- source atmospheric dispersion mode. The resulting concentrations were compared to the U.S. Environmental Protection Agency's (EPA's) National Ambient Air Quality Standards ( NAAQS). All the predicted pollutant concentrations from the peak hour for arriving buses were well below standards. In terms of the pollutant concentrations, it is really unlikely that the site would create any exceedance of the air quality standards. There will be a spike in emissions in the morning, and a smaller spike in the afternoon (due to warmer temperatures), as buses leave and then return from their routes. Since PM concentrations are averaged over 24 hours, and annua I in the case of PM2.5, I would not expect these relatively short spikes in emissions to cause a violation of the standards judging the size of the bus fleet. There are no NAAQS for diesel particulate emissions (DPM), but EPA has determined that PM2.5 NAAQS are protective of DPM health effects. I definitely wouldn't expect any impacts related to the NO2 NAAQS either. Therefore, based on this analysis, no significant air quality impacts are expected to be associated with the planned transportation Hub facility. I do, however, have some recommendations that could help the buses operate more efficiently: • Good Maintenance - Proper engine maintenance is necessary for optimum fuel economy and extended life as well as to control emissions • Vehicle Replacement - Replacing old buses with new cleaner model can substantially reduce emissions and fuel consumption • Retrofit Technologies - Install diesel retrofit devices with verified technologies Ms. Kathy Bodmer Page 2 June 12, 2015 • Operational Strategies and Idle Reduction - I would recommend using block heaters so that drivers can just start the buses and leave, instead of idling for a long period of time. The cost of the block heaters would be offset by savings in fuel from idling over a relatively short period • Cleaner Fuels - Using cleaner fuels including natural gas and propane if available would help reduce emissions. The NAAQS table that was included on Page 22 of the report needs to be changed and updated. Please find the most recently updated version from EPA (htt www.e a. ov air criteria.html). Noise Assessment A noise assessment was also conducted for the project. Predicted sound levels conducted for comparison to the daytime L10 standard were well below the level of the standard. The report did not include prediction of L50 levels for comparison to the 1-50 standard. While I expect that the 1-50 levels would be similar to those predicted for the L10, based on the nature of the noise (an hour or so of buses coming and going with some regularity), and therefore likely below the level of the standard, I would recommend that the L50 noise level predictions be provided for better comparison to the L50 standard. I also agree with the recommendation that to minimize any noise impacts on the adjacent residential neighborhood, a fence should be constructed along the north property line. Additionally, garage doors should be closed when most buses depart in the morning. If you have any questions about air quality comments, please contact me at 651- 757 -2347 or by email at innocent.eyoh@state.mn.us. For noise comments, please contact Melissa Kuskie at 651- 757 -2514 or by email at melissa.kuskie state.mn.us. Anoc ely, nt Eyoh Planner Principal Air Assessment Section Environmental Analysis and Outcomes Division IE /AJS:je cc: Shannon Lotthammer, MPCA Frank Kohlasch, MPCA Mary Jean Fenske, MPCA Amanda Jarrett Smith, MPCA Melissa Kuskie, MPCA Michael Nelson, MPCA The intent of this letter is to provide feedback regarding Fencing details, if the proposal to Fencing receives recommendation from the Planning Committee, and official approval for development from the City Council. "This letter DOES NOT IMPLY "Resi nated Consent" *" In fact, this letter is quite the opposite. There continues to be un- resolvable issues related to the proposed facility.. 1) (NOISE) By the Petitioner's own data, the fencing material (wood) has been shown to be inadequate in blocking Noise from normal operations of the proposed facility. a. For all heights, the amount of noise attenuated is LESS THAN the amount of noise newly- imposed upon the residents. b. Increasing the height of the fence (by 50%) (8' to 12') does not provide additional noise attenuation. This clearly demonstrates that the material is "max'd out ", and is no longer providing buffering from noise. c. The Petitioner claims other materials are identical in attenuation abilities. However, data for other materials was never made available for review (or available as alternative). 2) (NOISE) the Petitioner's own noise data is completely inadequate... a. It is based upon calculated (not actual) values of a bus engine.. b. It does not account for Back -Up Beeping c. It does not account for Honking during Entries /Exits. d. It does not account for Honking during required /Daily safety checks. 3) (NOISE) The Petitioner has not provided even the most basic Reasonable accounting of variations from their proposed usage of the facility (introduced by normal daily operation). These variations will further impose noisy conditions upon the homeowners. a. North doors to remain closed. Yet, it is obvious that doors will be opened to allow wind to evacuate nauseous Exhaust and Heat generated by 85 busses trapped inside an enclosed space. b. South doors only used for exiting facility. Yet, if the First or Second bus fails to start, the North door will need to be opened. There is NOTHING in writing that can be used to enforce the promise that busses will exit to the south. 4) (VISUAL) By the Petitioner's own data, the fencing height option of 8' provides no visual screening from the busses (the district stated that busses are 11'6" tall). S) (VISUAL) By the Petitioner's own data, the fencing height option of 12' provides barely provides adequate visual screening from the busses. The tops of the busses (fog strobes and emergency exits) were not accounted for in their proposal, and impose additional height to each bus. Even with a 12' fence, only 6 inches remains for margin -of -error Resident Correspondence July 10, 2015 1 of 5 6) (VISUAL) The petitioner's usage of 6 -8" tall trees to alleviate unaesthetic qualities of the fence falls short. The fence is nearly twice as tall. Homeowners find living next to "The Great Wall of Apple Valley" to be distasteful. 7) (VISUAL) Few other 12' fences (possibly none) have been imposed upon other residents of Apple Valley. The only two examples I found are the backside of the Menard's building (Lumber Yard), and the housing located across Cedar Ave from Cub Foods. That being said, this letter is to provide input to the City if such a Noisy facility were to be situated next to myself. Without pLovidinp "resi nated consent" the only option is to require all of the following Screening requirements... 1) Fence that is 12' tall and fully - opaque (having no gaps that allow visibility on the other side). 2) Located as far away from the property line as possible without regarding to curb /buildings located behind the facility. This is to allow for full- canopy development of all trees. 3) Composed of a material that reduces MORE noise than is allowed to escape. 4) Hidden from view by providing no less than eight additional trees (per homeowner). These trees shall be placed on the Forth side of the fence, and primarily- situated on the Petitioner's land. If space does not permit for reasonable growth of all eight trees, the extra trees are made available for the homeowner to place upon their land. For example: if only 5 trees fit on petitioner's land, then 3 trees shall be donated to the homeowner. For such "donated trees ", all costs at the initial time of planting (and for a warranty period of 2 years after initial planting if replacements are required) shall be assumed by the district. 5) All current and future costs associated with trees /sod located on the Petitioner's land shall be solely paid -for and incurred by the Petitioner. 6) Choice of species for all trees shall be left to the homeowner's sole discretion prior to any current /future plantings. Cost shall not be a limiting factor in the choice of trees selected. Homeowners reserve the right to select any combination of species. Homeowners reserve the right to change species at any future dates should a tree fail to thrive (see Dead /Dying). 7) Require that all permanent vegetation be maintained, and kept in present working order. a. Dead /dying trees located on the Petitioner's land shall be immediately - replaced without regard to cost at the request of the Homeowner's. Determination that a tree is dead /dying shall be supplied by the homeowner (and based upon expertise of any persons employed by a landscaping business, or a qualified arborist, or by obvious observation). The Request must be supplied by the homeowner in either writing or email to the current Transportation Hub Director, who must personally oversee the dead /dying tree's replacement. b. Grass (sod) must be mowed at a minimum of once per week. 8) Written /Signed documentation effectuating all rights /requirements must be given to each homeowner prior to any development or planting. All homeowner rights are transferrable in the event of any transfer of title. Mike Erdmann 5936 144` St W (Lot 4) Resident Correspondence July 10, 2015 2 of 5 Bo Ka To: Nordquist, Bruce Subject: RE: Transportation Hub Fence From: Nordquist, Bruce Sent: Friday, July 10, 2015 9:45 AM To: Kirk Futhey Cc: Bodmer, Kathy Subject: RE: Transportation Hub Fence Maggie and Kirk, Thanks for the feedback. The process will continue and we're better informed with your feedback. Maggie, thanks for being a thoughtful leader for your neighbors. It is my understanding that the District is preparing the requested list of properties that were considered during their search. 5o, it's not just process, also progress. we haven't seen anything yet on the list, but hope to see something next week. Bruce From: on Behalf Of Kirk Futhey Seat: Friday, July 10, 2015 7:48 AM To: Bodmer, Kathy; Nordquist, Bruce Subject: Transportation Hub fence Kathy & Bruce: Thank you so much for taking the time to meet with the neighborhood on Monday July 6th, it is greatly appreciated. My husband, Kirk and I would prefer a 12 foot fence, if the only options are 8 or 12 feet. As far as planting of trees, we would definitely like them, just now sure of the specifics at this time. Thank you, Maggie Futhey i Resident Correspondence July 10, 2015 3of5 Bodmer, Kathy To: Nordquist, Bruce Subject; RE: Bus facility - - - -- Original Message---- - From: Nordquist, Bruce Sent: Friday, July 10, 2015 10:37 AM To: Nick Sawka Cc: Bodmer, Kathy Subject: RE: Bus facility Nick and Carol, Got your message. Thanks for the direct feedback. I can understand how you might conclude that the result is a foregone conclusion. 1 might add though that the process we are required to follow takes weeks of issue identification and information exchange and might appear to only have one conclusion. The findings of fact developed by staff during the process are the basis for a decision and, when shared, becomes the responsibility of the Planning Commission to evaluate and make a recommendation to the City Council for their consideration. Being responsible for this process, t wanted to mention that state statute is clear that if we fail to act as described above and within a specified timeline, only then, is there one conclusion rendered. Only then is the District application automatically approved to their benefit. Your input on the fence helps us, and the Planning Commission, make a more informed decision. Thanks for your clear message. Bruce Nordquist Community Development Director City of Apple Valley - - - -- Original Message---- - From: Nick Sawka [mailto: } Sent: Friday, July 10, 2015 10:05 AM To: Nordquist, Bruce Cc: Carol Sawka Subject: Bus facility Mr. Nordquist, My name is Nick Sawka, my wife is Carol and we live at 5910 144th St W. As you know, we are concerned about the proposed ISD 196 bus facility proposed for our backyard. We feel that our concerns are all minimized and the result is a foregone conclusion. We do appreciate the opportunity to meet with the school district concerning the proposed fence. We both would want a 12 foot fence articulated or not but with evergreen plantings inside, as well as out and staggered so that there are no gaps. Thank you for this opportunity to voice our suggestions. Nick and Carol Sawka Resident Correspondence July 10, 2015 4 of 5 godmer, Kath To: Nordquist, Bruce Subject: RE: District 196 Bus Shed From: Nordquist, Bruce Seat: Friday, July 10, 2015 1:06 PM To: Misty Scholler Cc: Bodmer, Kathy Subject: RE: District 196 Bus Shed Hi Misty, Thanks for your feedback. Neighbors are encouraging the 12 ft. approach. I've heard from three neighbors this morning, and two additional and specific discussions at last Monday's meeting, in support of 12 ft. l also wanted you to know the feedback is not like an All -Star game and fans voting to add the Twins second baseman today carries the day. We are advising the Planning Commission that the information heard includes some interest in the 8 ft. fence as well. Actually, they are receiving a copy of your message. All have agreed that the right landscaping would really help and the District has been supportive. Given your comments Monday night, you can appreciate that the District has said they will give us more detailed information on their site search. While we haven't seen it yet, this has been sought and now there will be a response. Happy Friday to you as well. And, enjoy what I hear will be a very warm weekend. Bruce From: Misty Scholler [ mailto: ] Sent: Friday, July 10, 2015 11:04 AM To: Nordquist, Bruce Subject: District 196 Bus Shed Hi Bruce — Happy Friday!! I really appreciate you and Kathy (and Mayor Mary & Clint) taking the time to meet with us. I think opening up the lines of communication in that manner was huge — so I greatly appreciate your time and efforts. The Scholler's would prefer an 8 ft. fence if need be, however we would also like LOTS and LOTS of trees to help this project be more appealing to the eye as we enjoy our time in the back yard_ Preferably evergreen or something that does not lose it's leaves in the winter months. Thanks again Bruce — I look forward to hearing of any progress on this subject. Have a fantastic weekend!! Misty J. Scholler Vice Pfee : ;ident : E3scn , ,V: -- i,oionnac.e Bell St 152n1 & Tr}y,�.t v 5500 V nzata °=,9vd !.' :n < ;;r c1 5. taN E5416 101 r COMMUNITY Nornc of America s Lost Free Chr:ckin g? t'.lEr bee FD1 ' - Ifh l'.S J� 1 Resident Correspondence July 10. 2015 5of5 - - - -- Original Message---- - From: Nick Sawka [mailto: ] Sent: Friday, December 04, 2015 10:36 AM To: Bodmer, Kathy Cc: Carol Sawka Subject: Bus barn Dear Kathy, I am writing for myself and my wife, Carol Sawka. We were at the planning commission meeting Wednesday night and I must say we felt blindsided by the remarks of the school district concerning the fence. They made it seem as though they polled all the residents and that most wanted an 8 foot fence. We never had an opportunity to voice our opinions concerning the fence and plantings anytime outside of the planning commission meetings. We all thought that we would be contacted either individually or at a group meeting to discuss this. I would also like to tell you that we thought the little speech by the chairman of the planning commission was uncalled for. We thought it was rude and denigrating to the residents affected by the proposed bus facility. It also seems that the plan of the school district does not follow the directives of the city plan to continue to be good neighbors to the citizens and to not proceed if it adversely effects residents. Sincerely, Nicholas J. Sawka Carolyn K. Sawka Sent from my iPad Excerpt from Planning Commission meeting December 2, 2015. Subject: District 196 Transportation Hub Chair Melander addressed the audience. I am going to do something I rarely do. I make it a practice as Chair to let other Commissioners speak first and hold my comments until later. I spent my professional life and the years on the Commission trying to keep people from digging their heels in, trying to find solutions, comprises and alternatives. I will admit, myself, I am conflicted by this particular issue. Many of you do not come to Planning Commission meetings very often so you may not know that those of us up here are just ordinary people, with regular jobs just like you. We volunteer for this and we are chosen for this by the City Council. Occasionally people will say that we have our minds made up ahead of time and that we are in kahoots. I will tell you with absolute certainty this is not the case. Most of us do not even see each other outside of these meetings and that is the way it is supposed to be. When we are planning we must swear an oath to follow the laws of the state. Most of us have been to training specifically on those laws prescribing exactly what we can do and what we do not have the authority to do. Almost all of us have been on the Planning Commission for over seven years; some of us quite longer than that. I tell you that I deeply respect the experience, intelligence and thoughtfulness of each of my fellow Commissioners. This is a thorny issue but tonight will be the end of it for us. We are hard up against a deadline imposed by state law. We cannot delay much longer or it will automatically be approved with or without a vote. We will be voting this evening and it will be going forward to the City Council. To be clear, we only recommend. The City Council alone has the right and duty to approve or deny, just as we as Commissioners, do not always agree with staff. Neither does City Council have to follow our recommendations to them. One of the really difficult things that we regularly deal with from this side of the table is folks come to speak on an issue. They are in favor of the thing being discussed but it just does not fit in their neighborhood. Well, cell phone towers frequently fall into these conditions. Well the thing is, they have to be somewhere. They have to be in somebody's neighborhood. If we listen to everybody, they would be nowhere. This brings up the law. This land is zoned industrial. It has been zoned industrial for a very long time. The developer who built the houses across the street from industrial land, knew it was industrial land and presumably those of you who bought those houses knew that it was industrially zoned as well. If there were a big negative impact of being near industrial land, that ought to have been reflected in the prices you paid for those homes when you bought them. The owner of this parcel of this land wants to sell it. The buyer wants to buy it. We are charged with responding to this application that has been made. It is not our place, on the Commission, to offer alternatives. As a Commission we have voted no to a previous proposal for this land. We may vote no to this proposal. If I were the owner I would be pretty angry about writing that check out for the property taxes every year to a City that won't let me sell it. The school district commission has studied to identify a site and this one was chosen from a large field. Economic issues aside for a moment, we have been told that this site would allow them to save $500,000 annually. The opportunity to save $500,000 a year is pretty appealing. On that same point, I would expect that School District 196 would want to remain on the good side of the good voters who just voted to increase their own property taxes. I would expect that the district would be looking to explore a reasonable manner alternative that would not inflame those that just made this sacrifice for them. This was by far the largest of any of the levies approved anywhere in the state this year. I myself have been a commercial real estate broker for over 30 years. I know these issues. Years ago I had personal experience doing this very same thing for a school bus company. I looked long. I looked hard. Nobody wants them in their neighborhood. I failed. The best solution would be if the buses would just vanish when they are not taking our children to and from school. That cannot happen. Somehow, you the citizens, and you the school district, have to find a way to make this work. It is in my opinion only, a viable alternative has just been presented to us tonight. We are not acting on it as Planning Commission. We do not have the authority to act on it and it is not our job. �. - AAA*i +on d INDEPENDENT SCHOOL DISTRICT 196 Jeffrey M. Solomon Rosemount -Apple Valley -Eagan Public Schools Director of Finance and Operations 3455 153rd Street West 651 423 - 7713 Rosemount, MN 55068 - 4946 651 423 - 7788 (fax) jeff.solomon @districtl 96.org December 9, 2015 Honorable Mayor Mary Hamann - Roland Apple Valley Municipal Center 7100147 th Street West Apple Valley, MN 55124 Dear Mayor Hamann- Roland: For the past two years, the school district has been pursuing the development of a second transportation hub facility that would save the district up to $500,000 annually in transportation costs. Initial exploration of the idea started in 2013 and there have been a number of actions to accomplish this objective. From fall 2013 through spring 2014, district administration — with the assistance of the district's Legislative Advisory Council and local legislators — requested and received special legislative authority to use lease levy funding for the purchase of land and construction of a transportation facility. After receiving legislative authority, the district conducted a formal land /facility search for a location that would maximize transportation savings. The process involved the study of 14 potential sites within the district boundaries. In August 2014, the district identified a preferred 10 -acre parcel of land in Apple Valley that met all identified criteria (inclusive of location, zoning, cost and availability). The School Board was presented an offer to purchase the land at a special meeting on August 18, 2014. After successful negotiation of terms of purchase with land owner Patina Apple Valley Land, LLC, the School Board approved a purchase agreement to acquire the land for the transportation hub on September 8, 2014. With board approval of the land purchase, district administration began a process of environmental review and survey and discovered no issues to cause concern. District officials and representatives from Wold Architects attended meetings with City of Apple Valley officials from November 2014 through March 2015 to discuss development of the hub facility. 'District staff and Wold conducted initial master planning for the hub facility in December 2014 through March 2015. Superintendent Berenz and I met with the Apple Valley mayor and city administration in late December 2014 regarding development of the hub facility. District administrators and Wold representatives held an informational meeting on March 30, 2015 for residents living in the neighborhood adjacent to the hub facility site. On April 13, 2015 the School Board received a report on the schematic design planning forthe hub site and facility. On April 29, 2015 the school district submitted an application to the city for site plan review /building permit authorization, a conditional use permit for operation of a bus storage and maintenance facility, a conditional use permit for fence outdoor storage area for buses and subdivision by preliminary plat. Educating our students to reach their full potential Serving all or part of Rosemount, Apple Valley, Eagan, Burnsville, Coates, Inver Grove Heights, Lakeville, and Empire and Vermillion Townships C� www.districtl96.org Page 2 On June 10, 2015 the city extended the period for review of the district's application by 60 days and set a deadline for action of August 26, 2015. On August 14, 2015 the school district requested a deadline extension to December 10, 2015 for action by the city. The district agreed to apply for the extension of the land use application in response to city leadership's request for the school district to consider a possible alternate location. Since the deadline was extended, district and city representatives have met multiple times to discuss progress on the review and consideration of the proposed alternate location. The district applied for the December 10 extension with the understanding that the city and district would reach agreement under terms discussed at a meeting between city and district leadership on July 23, 2015. City staff shared news of a potential development involving the alternate location which could include the transportation hub, but did not provide evidence that the location was available under terms outlined as agreeable options at the July 23 meeting. In letters dated November 15 and November 30, 2015, the school district shared reasons for no longer wanting to pursue the alternate site and its desire to proceed with the land use application review and determination on the original property for which the district has a purchase agreement. This property continues to be the best option of all that were considered by the district and is consistent with zoning for the intended operations. The School Board is requesting approval of the applications that were recommended for approval by the Planning Commission on December 2, 2015. Thank you for your consideration of this request. Sincerely, Jeffrey Solomon cc: Council Member John Bergman Council Member Tom Goodwin Council Member Ruth Grendahl Council Member Clint Hooppaw Ms. Kathy Bodmer, Planner Superintendent Jane Berenz ISD 196 School Board From: npedrelliCabalum.mit.edu [mailto:n edrelli mail.com] Sent: Thursday, December 10, 2015 9:17 AM To: Grawe, Charles Cc: Nordquist, Bruce Subject: ISD 196 application Mayor Hamann- Roland and Members of the Apple Valley City Council I am the Owner's representative for the land owner, Patina Apple Valley. 1 would like to give you some brief background on our site: 1- City desire for Industrial Uses: About 7 years ago, knowing we had residential abutters, we informally submitted a plan to the Planning Board and Council to introduce multi- family uses on the site. We were told in no uncertain terms that the City wanted to preserve its Industrial land in order to preserve local head of household jobs. So for the past 7 years those are the only uses we've entertained for prospective purchasers. 2 - 147th Street Development: The City has expended time and resources to extend 147th St in order to encourage development along this corridor. As you can see by recent and current projects, the City's strategy has worked. So why does this industrial use cause so much discussion? 3- Our abutters: For the past 30 years we have fanned the land while waiting for development to catch up with our site. I can't blame our direct abutters for being opposed to the ISD facility since we are taking away the adjacent corn field they've been able to look out at all these years and replacing it with. an industrial use, per the zoning. But if not the ISD project then what? Would another Apple Valley Business Campus or Uponor type facility with taller buildings and tractor trailer parking be snore palatable? I don't think so. To be honest, we have been quite frustrated with the approval process to date since this is an allowable industrial type use which we've been directed by the City to bring in. Thank you and please follow the Planning Board recommendation and vote in favor of the project. Nino Pedrelli, PhD Principal State Street Realty Advisors, LLC Check out our new website: www.statestreetrealtyadvisorsllc.com Cell: 612.325.8838 12/10/2015 ISD 196 Transportation Hub City Council Meeting December 2, 2015 A pp,,alley Requested Actions Subdivision by Preliminary Plat to create 10.2 - acre lot and outlot. Conditional Use Permit for Operation of Bus Operations and Maintenance Facility. Conditional Use Permit for Screened Storage Area of Maximum 6 buses Site Plan Review /Building Permit Authorization for 60,000 sq. ft. Transportation Hub. A le lle Y 1 12/10/2015 Location Map IF. pp walley 2030 Comprehensive Plan k T I V rt— TV IFII"i ar NYP �. 1NO � 4 y %psn ST w INS AOPVIallfy 2 12/10/2015 Comp Plan Excerpts M "An important value of the City is to preserve the vitality, social interaction and cohesiveness of residential neighborhoods. One technique that can support this value is to require buffers ... (p. 4 -4)" "The City uses buffers to help ... separate... portions of land uses that have the potential to impact adjacent properties and /or neighborhoods (p. 4 -4)" "Desirable uses in employment areas should consist of office, office - showroom, services, medical, health care, research and development and forms of light industrial land use that produce minimal noise, odor, or other forms of pollution. Undesirable uses are those that have high levels of noise, traffic congestion, odor, dust, vibration, lighting, and unmitigated contamination (pp. 4 -5 to 4 -6)" APP.1.11, Zoning r_ q P 6 FLIF�eKA CT r 7 tf`V 1'N S7w ul'I'tri iar M_S r °a r — I -i s ?w q > m P APP a lle y 3 12/10/2015 Conditional Uses Definition of Conditional Use: a use that is "generally not suitable in a particular zoning district, but which may, under some circumstances, be suitable" A conditional use permit is appropriate "if it is determined that the proposed location of the conditional use is in accord with the objectives of the comprehensive guide plan and the purposes of the district in which the site is located and would not be materially injurious to properties or improvements in the vicinity! App all Preliminary Plat EAGLE RIDGE GUMNESS PARK SECOND ADDMON ap Ap t11l y 4 12/10/2015 Landscape Plan (Revised) a a X Site Renderings View from Johnny Cake Ridge Road Looking East APP alley 5 12/10/2015 Site Renderings MON Z . View from Upper 147 Street Looking North a M- _ _ °p ' I alle y View from Evendale Way Cul -de -Sac Looking West Project Review to Date May 20, 2015 — Planning Commission Meeting — Public Hearing Opened and Continued June 17, 2015 — Planning Commission Meeting — Public Hearing continued then closed. July 2, 2015 — Meeting w /Neighborhood Representatives July 6, 2015 — Meeting w /Scottsbriar Neighborhood July 15, 2015 — Planning Commission Meeting December 2, 2015 — Planning Commission Meeting Key Issues: 1. Site Design /Building Location 2. Bus Facility Operations 3. Noise /Noise Study A 4. North Property Line Fence Valley S. Traffic Impacts 6 12/10/2015 1. Site Design and Building Location The building cannot be constructed on the south side of the site because pipeline easement location. Buses exit the garage through the south doors and enter the garage through the north doors. All buses must enter the garage using the north garage doors at least one time per day; some buses may use the north garage doors multiple times during the day. When the garage doors are closed, the building will help to act as a screen and help reduce noise on the site. The School District has agreed to keep the north garage doors closed after 6:00 p.m. until after 8:00 a.m. Garage doors will have windows which will be below the height of the north fence. Appl. Garage doors will be painted to match the exterior of the building. �1 2. Bus Facility Operations The Transportation Hub will operate primarily during the week with most buses stored during the weekend and school holidays. All 84 buses will be stored inside the garage and plugged in overnight to reduce need for excessive idle time. The drivers begin to arrive at 5:45 a.m. with first buses leaving the site at 6:00 a.m. Buses leave at varying times between 6:00 a.m. and 7:45 a.m. Routes are designed to minimize stacking and queuing of buses on site and returning to site. Drivers have 15 minutes from check -in time to perform their pre -trip safety check and leave the site. Expect idle time between 5 and 10 minutes. Safety check and idling will occur inside the garage. Ap T l alle Y 7 12/10/2015 2. Bus Facility Operations North doors of garage to remain closed until 8:00 a.m. Buses return to site between 3:30 p.m. and 5:00 p.m. with all buses using the Upper 147th Street and Evendale Way accesses only. This will be the time with the most activity on the north side of the site when all buses enter the garage through the north garage doors. Mechanics arrive at 5:30 a.m. and may stay until 8:00 p.m. During summer months, buses operate between 7:00 a.m. and 4:00 p.m. with approximately 1/3 of the fleet. APP . 1. 11e y 3. Operations Plan - Bus Distribution Planned A.M. Observed Time Depart % Planned A.M. Depart* % Obsry 6:00 -6:15 12 14.3% 22 15.9% 6:15 -6:30 30 35.7% 34 24.6% 6:30 -6:45 12 14.3% 25 18.1% 6:45 -7:00 8 9.5% 23 16.7% 7:00 -7:15 7 8.3% 18 13.0% 7:15 -7:30 8 9.5% 16 11.6% 7:30 -7:45 7 8.3% 84 138 * A.M. bus departures observed at Rosemount Bus Storage Facility, 15180 Canada Avenue, Thursday, June 4, 2015. '4Pvalle Y 8 12/10/2015 3. Noise Study Findings Greatest noise impacts will occur in afternoon when all buses return and enter garage from north garage doors between 3:30 p.m. and 5:00 p.m. Noise from morning departing buses will be screened by the closed north garage doors. All buses pull forward and leave garage through south doors. Studied fence height options -12' fence provides best sound attenuation. Noise levels do not exceed MPCA daytime levels. However, at intermittent times, north property owners may experience 10 dBA increase in noise level ( "intrusive "). Requiring the garage doors to be closed during the day may actually result in higher noise levels. A %Y Examples of Noise Levels Decibel WS) Range Chart Ode Threshold of human hearing 19dB Breathing 2&M Whisper, L�ghl snoring 3&M Oulet room 006 'Moderate Snoring 6OdB Average office ..I-, Cnmrsation We Busy street, Ata— clock 7OdB Ftairdryer, Huhry restaurant ewe Loud radio dOdO Baas chum 8ucway tram Industrial nolae ,Alt Plane take of[ cut snot Metal concert Valley Source: MPCA, A Guide to Noise Control in Minnesota 9 12/10/2015 4. Fence on North Property Line 1 2 3 5 fi i Clfl . 6 7 8 9 10 11 App valle y 4. Fence on North Property Line -* 2 SP 1 TO.1 "MPL ;,,neaoxv rvo-.e ut¢ - a<wes•m App vall y 10 12/10/2015 4. Fence Cross Sections ,r°tianma. awe aee .- - ;a�!ewe ann vall� y 4. Fence Heights 8' Tall Fence w - _ W vO �. ARRV alley 12' Tall Fence 11 12/10/2015 S. Traffic Study Site plan revised and shifted Johnny Cake Ridge Road access north. Also modified access to right -out only. No traffic will enter from this access. * Traffic study shows that staff's previous estimates are accurate for future traffic volumes. Development near Johnny Cake Ridge Road and Upper 147th Street intersection is expected to trigger the need for traffic signal. • No future expansion plans were provided, so unable to evaluate whether increased activity at Transportation Hub in future will result in need for additional traffic capacity and signalization in area. antic valley M Recommendation At its December 2, 2015, meeting, the Apple Valley Planning Commission voted unanimously (6 -0) to recommend approval of the ISD 196 Transportation Hub Facility with conditions. The preliminary plat of Eagle Ridge Business Park Second Addition meets the requirements of the subdivision and zoning ordinances and there are no outstanding issues. Conditional Use Permit (CUP) for construction and operation of a bus operations and maintenance facility: a. Will the conditions established for the CUPS mitigate negative impacts? i. 12' tall screening fence with landscaping on both sides. ii. Keeping north garage doors closed from 6:00 p.m. to 8:00 a.m. aPRVe alle iii. Other conditions listed in the draft resolutions. Y 12 12/10/2015 Conditional Use Standards M (D) Standards. The City Council may issue conditional use permits if it finds that the use at the proposed location: Will not be detrimental to or endanger the public health, safety, or general welfare of the neighborhood or the city. Will be harmonious with the general and applicable specific objectives of the comprehensive plan and code provisions. Will be designed, constructed, operated and maintained so as to be compatible or similar in an architectural and landscape appearance with the existing or intended character of the general vicinity and will not change the essential character of that area, nor substantially diminish or impair property values within the neighborhood. APP . 1. 11ey Conditional Use Standards Will be served adequately by existing (or those proposed in the project) essential public facilities and services, including streets, police and fire protection, drainage, structures, refuse disposal, water and sewer systems and schools. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be hazardous or detrimental to any persons, property or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare or odors. Will have vehicular ingress and egress to the property which does not create traffic congestion or interfere with traffic on surrounding public streets. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. These standards apply in addition to specific conditions as may be "PRVe applied throughout the code. alley 13 12/10/2015 Observations A 50' pipeline easement traverses the property; the proposed hub building, operations activities and buffers are located on the north side of the site. As a result, there is insufficient room to construct a buffer that effectively and completely screens the site from adjacent residential property abutting the transportation hub to the north. The noise study recommends the installation of a 12' fence to attenuate the noise generated by the facility. Noise levels do not exceed MPCA daytime levels. However, at intermittent times, property owners north of the transportation hub may experience a 10 dBA increase in noise levels; considered "intrusive" The 12' tall fence does not completely attenuate , intrusive noise generated by the facility. °P ' 1 .11e, r Observations The transportation hub facility plan includes the installation of a 12' tall and approximately 1,300' long fence to visually screen the facility from the single family residential properties to the north. Cross- section drawings show that the roof of the transportation facility will be visible to adjacent residential properties, indicating that the 12' tall fence does not fully screen the facility. Depending on the elevation of the parking lot, the tops of the 11.5' tall buses may be visible above the fence. The fence would be the tallest industrial screening fence in the City. Comprehensive Plan: to preserve the vitality, social interaction and cohesiveness of residential neighborhoods, buffers should help to separate portions of land uses that have the potential to p �' R Valle y impact adjacent properties and neighborhoods. 14 12/10/2015 Observations E The Comprehensive Plan states that "[d]esirable uses in employment areas should consist of office, office - showroom, services, medical, health care, research and development and forms of light industrial land use that produce minimal noise, odor, or other forms of pollution" There are many options for the industrial use of this land that would achieve a desirable use. The Transportation Hub is not an identified desirable use at this location. The property is zoned "I -1" (Limited Industrial). The zoning code states that the purpose of limited industrial districts is to provide areas that "are appropriate for manufacturing, warehousing and similar industrial uses having a minimum of nuisance characteristics" APIP1�Iley Observations Eighty four buses will be stored and maintained at the facility. The garage is designed with overhead doors located on the north and south sides of the building which places significant bus driving activity at the north property line on a daily basis. All 84 buses will enter the building through the north garage doors at least one time per day which will impact the abutting residential properties. No design and building placement solutions were offered to remove bus activity from the north property line. APPV alley 15 12/10/2015 Observations The School District expects to expand the facility in the N future, but ultimate build -out plans have not been submitted to evaluate possible impacts to adjacent properties and City streets. The zoning code states that a conditional use permit (CUP) must be issued for a particular use and not for a particular person or firm. The School District states that that the transportation hub facility will be a suitable use adjacent to a single family neighborhood because the District will be responsive to any issues or complaints from adjacent property owners. The District may sell the property to a private company in the future; a conditional use permit runs with the land. ' PP . 1. 11, Observations The zoning code states that the City may deny a conditional use permit application when a particular use is found not to be suitable in the zoning district or that the conditions set forth in said regulations have not been met. APPV alley 16 12/10/2015 Recommended Actions To approve the two conditional use permits and site plan review /building permit authorization to construct and operate a 60,000 sq. ft. transportation hub facility, the City Council should adopt the three resolutions approving the development including the conditions recommended by the Planning Commission. To deny the two conditional use permits and site plan review /building permit authorization to construct a 60,000 sq. ft. transportation hub facility, the City Council should vote to deny the conditional use permits and site plan review /building permit authorization and state the reasons for the denial. Staff will prepare findings of fact for adoption later in the meeting that will include the Council's findings. App'i611, Large Available Properties � PMY 6$ s 1 Mixers Business Campus App valle ` Y 17 12/10/2015 Questions? APP y Vacation of Evendale ROW and Easements City Council Meeting December 10, 2015 APP alley 18 12/10/2015 Actions Requested Hold public hearing to consider vacation of excess right -of -way (Evendale Way) and drainage and utility easements. APPI. "Y Location Map u _ 'T W TV Gf W SITE- LIFFVO4R1d5 J, W - Upper 147U1 Simi VV. App 7- alle UPONOR v� L � y ns 19 12/10/2015 Eagle Ridge Business Park L-A AUX aurcar A Ap i Proposed Site Plan 20 12/10/2015 ROW and Easement Description I I 4, Ji____ - - -J L- AwKIATES _ pn �Va��ey Recommendation Hold public hearing, receive comments, close the public hearing. Adopt resolution approving vacation of excess ROW Evendale Way, or Or, the City Council may deny the vacation, finding that it is not in the interest of the public to vacate the right -of -way at this time. Ap T l alle Y 21 12/10/2015 Questions? App . I. y Prelimina ry Plat Eagle Ridge Business Park Second Addition City Council Meeting December 10, 2015 App V I eIIe Y 22 12/10/2015 Preliminary Plat EA:OLE Rf@ �,F HWVNESS PARK SECOND ADDMON r4 d Apt Recommended Actions Preliminary Plat Eagle Ridge Business Park Second Addition: Adopt resolution approving the subdivision by preliminary plat of Eagle Ridge Business Park Second Addition, subject to the conditions as recommended by the Planning Commission. Apple alley 23 12/10/2015 Questions? APP . I. y App Il 24 CITY OF APPLE VALLEY RESOLUTION NO. 2015 - FINDINGS OF FACT, CONCLUSIONS, & DECISION ISD 196 BUS OPERATION AND MAINTENANCE FACILITY CONDITIONAL USE PERMITS AND SITE PLAN REVIEW /BUILDING PERMIT AUTHORIZATION WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City, in order to protect the public health, safety, and general welfare; and WHEREAS, pursuant to the City's said regulations, a "Conditional Use Permit" is for a use which is suitable in a zoning district, under certain conditional circumstances; and WHEREAS, pursuant to the City's said regulations, the City Council may deny a conditional use permit application when a particular use is found not to be suitable at a certain location or when the conditions set forth in the regulations have not been met. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the following FINDINGS OF FACT are hereby adopted: 1. Applications for (i) a conditional use permit to construct a bus operations and maintenance facility for 84 buses, (ii) a conditional use permit to construct a 2,700 sq. ft. outdoor storage area for a maximum of six buses, and (3) site plan review/building permit authorization to construct a 60,000 sq. ft. facility, hereinafter referred to as the PROJECT were submitted to the City by Independent School District 196, hereinafter referred to as APPLICANT, for the following described property, hereinafter referred to as the PREMISES, generally location on the northeast corner of 147th Street and Johnny Cake Ridge Road: Outlot A, EAGLE RIDGE BUSINESS PARK, City of Apple Valley, Dakota County, Minnesota. Abstract Property And That part of Evendale Way, as dedicated in the plat of EAGLE RIDGE BUSINESS PARK, according to the recorded plat thereof, Dakota County, Minnesota, lying northwesterly of the following described line: Beginning at the northwest corner of Lot 1, Block 1, said EAGLE RIDGE BUSINESS PARK; thence North 73 degrees 01 minutes 52 seconds East, on an assumed bearing along the northerly line of said Lot 1, a distance of 160.59 feet to a point of curve in said northerly line, thence easterly and southeasterly a distance of 113.76 feet, along said northerly line, to the point of beginning of the line to be described; thence north 73 degrees 01 minutes 52 seconds East, not tangent to said curve, to the easterly line of said Evendale Way and said line there terminating. 2. The PREMISES is zoned 1 -1 (Limited Industrial), which provides for a truck and freight terminal and maintenance garage as a conditional use. 3. The City Council finds that a bus maintenance and repair facility is a similar use as a truck and freight terminal and maintenance garage and may therefore be allowed as a conditional use in the I -1 (Limited Industrial) zoning district. 4. The PROJECT consists of the construction and operation of a bus maintenance and repair facility on the PREMISES. 5, The Apple Valley Planning Commission reviewed the development proposal for the PROJECT at public meetings held on May 20, 2015; June 17, 2015; July 15, 2015; and December 2, 2015; at which City Staff, and representatives of the APPLICANT were present to give testimony and answer questions concerning the project, as documented in the official minutes of said proceedings. 6. The Apple Valley Planning Commission recommended approval of the conditional use permit at its December 2, 2015, meeting, subject to conditions, as documented in the official minutes of said proceedings. 7. The Apple Valley City Council received the recommendation of the Planning Commission and reviewed the proposal for the PROJECT, including staff reports and other material contained within the record, at its meeting of December 10, 2015, and made the following findings of fact: a. A 50' pipeline easement traverses the PREMISES making it necessary to locate building and activities and buffers on the north side of the site. As a result, there is insufficient room to construct a buffer that effectively and completely screens the site from adjacent residential property abutting the PREMISES to the north. b. The location of the pipeline easement compresses space for the buffer, buildings, and bus circulation. This provides insufficient separation from the residential neighborhood to the north and the impacts of noise, activity and odor. c. The Comprehensive Plan states that "desirable uses in employment areas should consist of head of household jobs and uses such as office, office - showroom, services, medical, health care, research and development and forms of light industrial land use that produce minimal noise, odor, or other forms of pollution." There are permitted uses for the industrial use of this land that would achieve a desirable use. The Transportation Hub is not an identified desirable use. d. The PREMISES is zoned 1-1" (Limited Industrial). The zoning code states that the purpose of limited industrial districts is to provide areas that "are appropriate for manufacturing, warehousing and similar industrial uses having a minimum of nuisance characteristics," 2 e. The facility would store 84 buses at this time. APPLICANT is likely to expand the facility in the future and it is unknown how this might impact the site, adjacent street network and abutting properties. The representative of APPLICANT stated that the site could accommodate an additional 40 buses. f. The zoning code defines a "Conditional Use" as a use that is generally not suitable in a particular zoning district, but which may, under some circumstances be suitable. The zoning code further states that a conditional use permit is appropriate if it is determined that the proposed location of the conditional use is in accordance with the objectives of the comprehensive plan and would not be materially injurious to properties or improvements in the vicinity. g. The transportation hub facility plan includes the installation of a 12' tall and approximately' /4 mile long fence to visually screen the facility from the single family residential properties to the north. Cross - section drawings show that the roof of the transportation facility will be visible to adjacent residential properties, indicating that the 12' tall fence does not fully screen the facility. h. Noise studies have been conducted and thoroughly evaluated. The noise study recommends the installation of 12' fence to attenuate the noise generated by the facility. Noise levels do not exceed MPCA daytime levels; however, at intermittent times, property owners north of the PREMISES may experience a 10 dBA increase in noise levels generated by the transportation hub facility that are considered intrusive. The 12' tall fence does not completely attenuate intrusive noise generated by the facility. i. The plans state that the fence will be 12' tall unless an adjacent neighbor requests an 8' tall fence abutting their property. The noise study found that an 8' fence is less effective at attenuating noise than the 12' fence. j. The proposed fence at 12' is an unacceptable noise attenuation solution and activity buffer. The noise attenuation is further compromised by lowering the fence to 8. Bus activity will always occur at the north property line and 140 feet from homes. Noise activity throughout the day will be intermittently disruptive as the hub doors will be open and activity occurs daily at the north property line. k. No design and building placement solutions were offered to remove bus activity from the north property line. 1. Eighty four buses will be stored and maintained at the facility. The garage is designed with overhead doors located on the north and south sides of the building which places significant bus driving activity at the north property line on a daily basis. in. All 84 buses will enter the building through the north garage doors at least one time per day which will impact the abutting residential properties. n. APPLICANT indicates that all buses on the PREMISES must test their horn every morning during a safety check. 3 o. While APPLICANT has offered noise mitigation, the solutions offered do not reasonably eliminate the noise generated from the premises. p. The zoning code states that the City may deny a conditional use permit application when a particular use is found not to be suitable in the zoning district or that the conditions set forth in said regulations have not been met. BE IT FURTHER RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the following CONCLUSIONS are hereby adopted: 1. The matter concerning this PROJECT is properly before the Apple Valley City Council. 2. The City Council finds that the bus operations and maintenance facility on the Premises is not suitable at the proposed PREMISES and the conditions required for approval of a conditional use permits and site plan review/building permit authorization have not been met. BE IT FURTHER RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the following DECISION is hereby adopted: That the conditional use permits and site plan review/building permit authorizations for said PROJECT are hereby denied. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the 10th day of December, 2015. Pamela J. Gackstetter, City Clerk 4 :�0 ITEM: 5.C. 000 Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: Hold Public Hearing to Consider Vacation of Evendale Way Right -of -way and Easements Staff Contact: Department/ Division: Kathy Bodmer, Planner Community Development Department Applicant: Project Number: State Street Realty Advisors, LLC and Patina Apple Valley Land, PC15- 20 -SCBG LLC Applicant Date: 4/24/2015 60 Days: 11120 Days: ACTION REQUESTED: 1. Hold public hearing. 2. Staff recommends that no action be taken until the City considers the final plat of Eagle Ridge Second Addition. SUMMARY: Patina Apple Valley Land, LLC, property owner, requests vacation of excess right -of -way and drainage and utility easements on its parcel located on the northeast corner of Johnny Cake Ridge Road and Upper 147th Street W. The vacation is requested in connection with Independent School District 196's application to construct a 60,000 sq. ft. Transportation Hub Facility on the site. The plans do not require the extension of Evendale right -of -way west to Johnny Cake Ridge Road as previously planned. Instead, the plans show that Evendale Way would be terminated in a cul -de -sac south of the pipeline easement. The required easements would be dedicated with the final plat of Eagle Ridge Business Park Second Addition. Whether or not the project proceeds, the property owner seeks the vacation so that a future buyer will have a more "shovel ready" site. BACKGROUND: Staff is recommending that the public hearing be held, comments received, and then the public hearing closed. Staff is further recommending that action on the vacation be withheld until the Eagle Ridge Second Addition final plat is considered. BUDGET IMPACT: N/A ATTACHMENTS: Background Material w o W Q m o �- E�t �' L LU ° W d' _ El > o W W o El m 144TH ST W 144TH ST W O 0 O ° O P PRK vSON S o � 8 PG�E R W E U z SITE CD L EWO a� Upper 147th Street W. 0 0 0 UPONOR vP EVEN DALE WAY M A VACATION �'leu�,� W E d S LOCATION MAP PDT _ Street Vacation legal description April 8, 2015 That part of Evendale Way, as dedicated in the plat of EAGLE RIDGE BUSINESS PARK according to the recorded plat thereof, Dakota County, Minnesota, lying northwesterly of the following described line: Beginning at the northwest corner of Lot 1, Block 1, said 'EAGLE RIDGE BUSINESS PARK; thence North 73 degrees 01 minutes 52 seconds East, on an assumed bearing along the northerly line of said Lot 1, a distance of 16£3.59 feet to a point of curve in said northerly line; thence easterly and southeasterly a distance of 113.76 feet„ along said northerly line, to the point of beginning of the line to be described; thence North 73 degrees 01 minutes 52 seconds East, not tangent to said curve, to the easterly line of said Evendale Way and said line there terminating. A L= 151.,3g 6= 48 1 Y' R= 180. 00 f t street x, vacation F �n� �� ) / 0 3 3 �2 N1 ° °1 ,, r t o f r w r t pnln �f NW o:° �r �rv'ry o Lot l L= /1.376 . 4= 5 o R= 120.00 t 0 100 � r3 � 1 3• � _ Le 4I t tjf E[ � l � t .4 L I SCALE IN FELT 1 P [ � 60 L — ..� .,.... «......, - . . hereby certify that this survey, plan or report was prepared by me or under my direct supervision and [hat am a duly Licensed land Surveyor under the laws 7200 Hemlock lane Suite NO of the St to of Minnesota. A S S O C I A►T E S 1 �Ell (7 �� 5=19-5592 � Te lephone: (�res}cxs -� ki. (763�124 -- - - - -- __- — Web Page: www.Louckaoftiates.com I lenrl r). Nekon - N 5 cull S,ugi -in • Load Sw►eyin6 17255 4 - - 2015 Landmape hehitecture • Indroamentai Jab No, 07112E Ecgle Ridge License No. Date --o L t_) t- Y E4GLE RIDGE BUSINESS PARK � •�. P x is "10 "0 K C N L 0 T I W t BLOCK I I T T T PAY F --------------------------------------------------------- 0 50 100 NORTH "ALE FFET H PAY F --------------------------------------------------------- SHEET 2 HE 2 SHEETS 0 50 100 NORTH "ALE FFET SHEET 2 HE 2 SHEETS P R E L_ I M I N A R Y PLAT: EAGLE RIDGE BUSINESS PARK SECOND ADDITION r 1 � _ _ — _ — _ — EAGLE RIDGE BUSINESS PARK SECOND ADDITION - _ — — — — — ° — — — _ — \ 9 SURVEY LEGEND o m.0 rerwMU —w —urra � r +vre(eex� oexau: ra.� Pr<�Xnrnp�y 1,a, Eagle Ridge BusirNSS Park 07 -112E 1 of 1 f nwa va�i�y,.r�nema vIll liid LLt is xi _ a a Assac lATE$ OUTL OT A- - _ — — — — — ° — — — _ — \ 9 SURVEY LEGEND o m.0 rerwMU —w —urra � r +vre(eex� oexau: ra.� Pr<�Xnrnp�y 1,a, Eagle Ridge BusirNSS Park 07 -112E 1 of 1 2015 New Transportation Hub Facility nrw.vn.r.xx • ..,.R.�� ....�,.P......,.. ,,.,.,,.....,... M,1. f :. ....... IiMapareenl Sdwol � - DgUicl .l88 M — OFFICE STAFF I > o e .,...,,,.„. •, suc, _ VISITOR LOT (SO STALLS) ° BUS STORAGE BUILDING architects (84 STALLS) Q ...A engineers www.woldae. com MAINTENANCE _ BAY / Q� I _ NOTES: I ssr�wn `� r°x y SFAFF LO , TALL p _ = ucmox..ca, °.,xxxrraccx axe LEGEND J r .� :m. w�vmsne�� l _ e nw.esee xwwom��.�, SITE ��V11JJJ A UPPER 147TH PLAN STATISTICS• :�0 ITEM: 5.D. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: Vacation of Drainage and Utility Easements at 7525 147th Street West Staff Contact: Department/ Division: Thomas Lovelace, City Planner Community Development Department Applicant: Project Number: 7525 Cedar, LLC PC15 -39 -G Applicant Date: 10/26/2015 60 Days: 12/24/2015 11120 Days: 2/2/2016 ACTION REQUESTED: 1. Hold public hearing. 2. Adopt draft resolution completing the vacation of drainage and utility easements over and across Lot 4, Block 3, VALLEY COMMERCIAL PARK 1 ST ADDITION, located at 7525 147th Street West. SUMMARY: For your consideration is information concerning the proposed vacation of the drainage and utility easements over and across Lot 4, Block 3, VALLEY COMMERCIAL PARK 1 ST ADDITION, which is located at 7525 147th Street West. 7525 Cedar, LLC has submitted a separate application requesting site plan/building permit application to allow for the removal of the existing Paul's motor fuel station operation and construction of a 7,512 -sq. ft. retail building on .92 acres. The proposed building will be located over a portion of the existing easements. City code does not allow for the encroachment of structures within existing easements. The easements need to be vacated in order for the building to be constructed as proposed. Notices were sent to applicable utility companies notifying them of the vacation and providing them an opportunity to comment on the proposed vacation. Attached is a response from CenterPoint Energy stating that they do not have an objection to the vacation request. BACKGROUND: In 1973, the City Council approved the vacation of 30 feet of right -of -way located between the east property line of the subject lot and the west line of the Cedar Avenue right -of -way. The vacated right -of -way was combined with the existing lot and a trail, drainage and utility easement has been established over the west 9 -20 feet of the now east property line. This easement has replaced the easements originally established with the platting of Lot 4. BUDGET IMPACT: N/A ATTACHMENTS: Resolution Resolution Applicant Letter Exhibit Area Map Map Map Presentation CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION VACATING PUBLIC GROUNDS WHEREAS, pursuant to the requirements of Minnesota Statutes Chapter 412.851, the City Council of Apple Valley held a public hearing on December 10, 2015, with respect to the vacation of certain public grounds described in the attached Notice of Completion of Public Grounds; and WHEREAS, it appears it will be in the best interest of the City of Apple Valley and the public to vacate said grounds as such grounds are no longer needed to serve a public purpose. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. The vacation of the public grounds described in the Notice of Completion of Vacation of Public Grounds, attached, is hereby approved. 2. The City Clerk shall present said Notice of Completion of Vacation of Public Grounds to the County Auditor and County Surveyor and then file a copy with the County Recorder pursuant to law. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk NOTICE OF COMPLETION OF VACATION OF PUBLIC GROUNDS IN THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN, that pursuant to the resolution of the City Council on October 26th, 2006, the City Council of the City of Apple Valley, Dakota County, Minnesota, passed a resolution vacating the following described public grounds in Apple Valley, to -wit: The north 10.00 feet lying east of the west 40.00 feet thereof and the east 10.00 feet lying north of the south 10.00 feet thereof, all in Lot 4, Block 3, VALLEY COMMERCIAL PARK 1ST ADDITION, according to the recorded plat thereof, on file at the Recorder's Office, Dakota County, Minnesota. Notice is further given that the vacation proceedings were completed by the City Council on the 10th day of December, 2015. A copy of the Resolution of Vacation of Public Grounds is attached hereto as Exhibit A and incorporated herein. IN WITNESS WHEREOF, I have set my hand this day of , 20 , as Clerk of the City of Apple Valley, Dakota County, Minnesota. (SEAL) Pamela J. Gackstetter, City Clerk STATE OF MINNESOTA ) ss. On this day of 20 , before me a notary public within and for Dakota County, Minnesota, personally appeared Pamela J. Gackstetter, City Clerk of the City of Apple Valley, Dakota County, Minnesota, known to be the person described in and who executed the foregoing instrument and acknowledged that she executed the same as her free act and deed with the authorization and under the direction of the City Council of the City of Apple Valley, Dakota County, Minnesota. Notary Public This document drafted by: Pamela J. Gackstetter, City Clerk City of Apple Valley 7100 West 147 Street Apple Valley, Minnesota 55124 DJR ARCHITECTURE. INC 333 Washington Avenue Norih. Suite 210. Union Plaza, Minneapolis, MN 55401 T 612 6762700 F:612.6762796 wwwAir -inc com November 2, 2015 Tom Lovelace City Planner 7100147 th Street West Apple Valley, MN 55124 Re: 7525 147 Street West Apple Valley, MN Easement Vacation Request: The request to vacate the identified easements on the north and eastern sides of the subject property are largely due to the fact that they are unused and useless to the property. In the case of the eastern utility easement (30' -0" to the west of the eastern property line), this easement duplicates a drainage, utility and trail easement on the eastern property line and conflicts with the proposed building location in the redevelopment of the site. The utility easement on the north property line is also another unused and useless easement that is in conflict with the recycling and refuse screening on the NW corner. Respectfully, 81 Sheldon Berg, AIA NCARB, Leed AP Principal 700 West Linden Avenue CeJniterPoin v [ r L PO Box 1165 Enerav Minneapolis, MN 55440 -1165 November 17, 2015 City of Apple Valley City Clerk 7100147 th Street West Apple Valley, MN 55124 -9016 Attn: Pamela Gackstetter RE: Proposed Vacation public grounds Dear Mrs. Gackstetter: With reference to your vacation requests, CenterPoint Energy has no natural gas mains or services in the request vacation area and has no objection to any of the proposal. If you have any questions, please contact me at 612321 -5381. Respectfully, CENTERP©INT ENERGY (%ei Chuck Mayers Right-of-Way Specialist Engineering Services charles .mayers @centerpointenergy.com 612 -321 -5381 Exhibit A NOTICE OF HEARING ON PROCEEDINGS FOR VACATION OF PUBLIC GROUNDS IN THE CITY OF APPLE VALLEY TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that the City Council of the City of Apple Valley, Dakota County, Minnesota, will meet at the City Hall, 7100 147th Street West, at 7:00 p.m., or as soon thereafter as possible, on Thursday, December 10, 2015, to consider the matter of vacation of the following described public grounds in the City of Apple Valley, pursuant to Minnesota Statutes 412.851: The north 10.00 feet lying east of the west 40.00 feet thereof and the east 10.00 feet lying north of the south 10.00 feet thereof, all in Lot 4, Block 3, VALLEY COMMERCIAL PARK 1 ST ADDITION, according to the recorded plat thereof, on file at the Recorder's Office, Dakota County, Minnesota. Such persons as desire to be heard with reference to the proposal will be heard at this meeting. DATED this 12th day of November, 2015. a Pamela J. Gacks er, City Clerk SKETCH RI PROPERTY ADDRESS: DES 525 - 147TH ST. WEST, APPLE VALLEY, MN NE comer Lot .4 W rner Lot" 0 3 co IP NORTIy HATCH, DENOTES EASEMENT o 1 40 ' TO BE VACATED IN FUT Q it 1 inch = 40 ft. MM �U Z O O a 4 C 3 e 10 4 Uj.. LEGAL DESCRIPTION The north 10.00 feet lying east of the west 40.00 feet thereof and the east 10.00 feet lying north of the south 10.00 feet thereof, all in Lot 4, Block 3, VALLEY COMMERCIAL PARK 1ST ADDITION, Dakota County, Minnesota. i hereby certify that this plan, survey or report was prepared by JOB #1.5347 me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of .Minnesota. AC LAND SURVEY(11�C I ; 8er'ft `thin Gl! w Metro 19 F •• area and beyond (] nom+ A Iy 783 -4W -2$_07 acrelandsurve ag ail. .o ERIC T NiCKARYOUS Dote. 10/26,15 Reg. No. 4412 €S 5 it , . 1 1 IS 3a €7 16 19 116 111 149. I13__t• I15 €Ib € 17 LIE 170 J 20 /25/2015 7153121 AM CDT CI\ Users \ E;rlc \ ❑neDrlve \CAI) - 1D \15347attn -A to Vntte \dw \15347- EASE--VACATION.dw ltl w V W r. ..i .,tom _ _ ._ J ► - �r�.�r c - .a~ - -��` �..� 146TH ST W, s SITE W _ _ - - -- r i - d W " 147TH ST W _ w - Y ,g ' ` — 49THST -W-- io 1; -r. 9 cE i F 1 I LOT 4, B 3 A Fe VALLEY COMMERCIAL "a PARK 1ST ADDITION EASEMENT VACATION REQUEST LOCATI MAP Drainage and Utility Easements ALTA/ACSM LAND TITLE SURVEY I m .L r _ , _ _ o PROPERTY ADDRESS: APPLE • V ST N APPLE VALLEY. MN uu.al. uexmlrnna +w �y Old Property f ^ Line Trail, Drainage And Utility Easement r � _ �` cclaFnulr ll;sl! -tvcv ma:urrn Alnr_A e t New Property .� . _.. Line =4 r `� Y.. .r '� In i+irnrl,•i r ��` ......�.._.... _....�,..T . .. w.,�. `YU 34; STR67 M-S T f 2 � wwun,nrsw. - k,l�nlr nl! _ 1. /'iif Yll _ ¢IrE Sllu�i an..A. :..`.r.. � e�mrm .a €Rn "Tx,+ NORTH F YPr'Ai n.l ..Try awl n 4.wsm.l K, hn ^' :,rl M,.. _at..wr. -♦.,w lk,w...... .,we..er,., r " °„r.. w.r.in pie xr a.. �r. y.awi roe Mms SKETCH & DESCRIPTION PROPERTY ADDRESS: #7525 - 147TH ST. WEST, APPLE VALLEY, MN NE comer Lot 4, lock i. - W corner Lot 3 HATCH DENOTES EASEMENT 3 NORTIf TO BE VACATED ° $40 F= �%� 1 ( IN FEET } ° a 1 inch - 40ft. r- 4 O f� • • �m Q �N� W Q o 0 Q O : O C 9 10 oT 4 Id7TW STDFFT V*.ft Uj LEGAL DESCRIPTION The north 10.00 feet lying east of the west 40.00 feet thereof and the east 10.00 feet lying north of the south 10.00 feet thereof, all in Lot 4, Block 3, VALLEY COMMERCIAL PARK 1ST ADDITION, Dakota County, Minnesota. I hereby certify that this plan, survey or report was prepared by JOB 415347 me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota ACRE LAND /y SUR VE YING , �� 11�, VI000 Q — r i. u' �. �'ba �1C1 Il�eyond — 763- 456 -2917 acrefandsurve t�gmail.co ERIC R. VICKARYOUS Date: 10/26/15 Reg. No. 44125 115 116 117 „9 119 1 20 Ci\ Users \Eric \DneDrive \CAD 1D \15347a1ta - A le Valle \dw \15347- EASE- VACATION,dw 10/26/2015 763121 AM CDT 12/10/2015 VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 7525147TH STREET APPLE VALLEY CITY COUNCIL PRESENTATION December 10, 2015 App VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 7525147TH STREET Request for a vacation of drainage and utility easements over and across Lot 4, Block 3, VALLEY COMMERCIAL PARK 1ST ADDITION, located at 7525 147th Street West App , 1. 1 12/10/2015 LOCATION MAP \ 145TH ST-WY - B ❑ Ti , J 4' -- 146TH -ST W SITE " - - -- w N' 147TH SFW� o w k - -- 149TH -ST - W — r �\ App alle EXISTING CONDITIONS Ll- prainags and Ul�llty Easenienis as r i �~� �ENd Properly `� I p Troll, @reinegt � = _ - ' And U611ty � - -_ �Heve 7roParlY —_ -_ col s v - r - - - - Apple Bali 2 12/10/2015 VACATION REQUEST MAP SKETCH a DESCRIPTION -;i .., .. Easements 1 to be a , 23 o 5. ` Vacated q 3d ko c N i a w I.Ef: -3l. P�F;t('RiPlil]V rxur�w�a rusr. ss� wax c�wa}��.w�w�i. � i PROPOSED SITE PLAN 1':4v1 a I T p �Valle 3 12/10/2015 VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 7525147TH STREET M RECOMMENDATION 1. Open the vacation hearing, take testimony and close the public hearing. 1. Adopt draft resolution vacating the drainage and utility easements over and across Lot 4, Block 3, VALLEY COMMERCIAL PARK 1sT ADDITION, located at 7525 147th Street West. A pie p Valle 4 0*0 ITEM: 5.E. 0000 000 •mss Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: 2016 Proposed Budget and Property Tax Levy Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: 1. Conduct Truth in Taxation budget meeting. 2. Adopt resolution approving 2016 proposed budget and property tax levy. SUMMARY: The 2016 budget process began on April 17, 2015 when the City Council held a goal setting session with staff and provided specific direction on the 2016 budget, minimizing the impacts to the property taxes paid by property owners. This meeting was followed up with a budget discussion at the Informal City Council meeting on August 27, 2015. The City Council adopted the Preliminary Budget and Property Tax Levy on September 10, 2015 and set December 10, 2015 as the date to hold the Truth in Taxation meeting and consider adopting the final 2016 budget and property tax levy. In November, 2015, parcel specific estimates of property taxes for 2016 were mailed to property owners. The estimated taxes were based on the preliminary tax levy adopted at the September 10, 2015 meeting. This parcel specific notice also included the notice of December 10, 2015 as the Truth in Taxation budget meeting. Changes Experienced since the Preliminary Budget was Adopted Since the preliminary budget was distributed and adopted we received updated property values from Dakota County. This change in property values is not unexpected because the County Assessor continues to update their property values throughout the process and there could be additional changes into spring 2016. The changes to these property values are what the County Assessor used to prepare the parcel specific notices. The changes experienced include: • Reduction in the overall Referenda Market Value by $6.9 million to a total of $4.69 billion • Reduction of $103,282 in total tax capacity • Increase of $6,637 of tax capacity captured in tax increment districts (City and CDA districts combined) • Reduction of $200 in the median valued home from $218,200 to $218,000 • The combined effect of these changes results in a $1 increase in taxes on the median valued home to an increase of $39 over 2015. The taxes on the $218,000 median valued home will rise from $900 to $939 for 2016. • These changes impact pages 4 and 5 of the previously distributed budget. The attached pages can be inserted in the existing budget book. BACKGROUND: Staff believes that the preliminary budget accomplishes a number of important objectives: The 2016 city property taxes will show an increase of 4.25 %, or $39, in the City's portion of the property taxes on the median valued home. The proposed budget maintains the stated goal of the City Council to not Specially Assess for the annual street maintenance program by redirecting an existing park bond levy. This is made possible by paying the debt service on the 2012 park refunding bonds with existing resources. The 2016 budget provides funding for the following: Updating of the Comprehensive Plan, as required by Statute A new position in the Storm Water Utility The addition of the Park Maintenance Department to the Vehicle and Equipment Replacement Fund Addition of the Municipal Building Fund to address building improvements The 2016 budget continues the support of the City's annual street maintenance program by including a property tax levy for support of this program. The tax levy needed to support the annual street program is $3,028,200 for 2016, an increase of $88,200. This was made possible by the decision to pay for the 2012 Park Refunding Bonds out of available existing resources and thereby allow the 2016 scheduled property tax levy to be canceled for these bonds. Adoption of this proposed budget and property tax levy establishes the final levy for 2016. The levy may be reduced from the preliminary levy adopted in September, but may not be increased. Additional information can be obtained in the attached 2016 Proposed Operating Budget. BUDGET IMPACT: The resolution will establish the operating budget for 2016 and the proposed tax levy for 2016. ATTACHMENTS: Background Material Resolution Exhibit Background Material Presentation 4 City of Apple Valley Tax Capacity & UPDATED FOR NEW COUNTY Tax Extension Rate Calculation PROPERTYDATA J 8/12/2015 12/1/2015 2011 2012 2013 2014 2015 2016 Prelim 2016 - Prelim 2016 - Dec'15 PRELIM 2016 (w/ December'l5 Final Final - Final Final - Final Final 2014 FINAL 2015 PRELIM 2016 fiscal disparity) Final A. REFERENDA Market Value (1000's) 4,432,554 4,323,035 4,068,568 4,163,237 4,470,808 4,701,466 4,701,466 4,694,548 -7.08% -2.47% -5.89% 2.33% 7.39% 12.93% 12.93% 12.76% B. VALUES 1. Value 50,538,618 46,491,474 43,625,752 44,699,904 48,086,974 50,716,154 50,716,154 50,612,872 2. Fiscal Disp Loss (4,742,967) (4,416,654) (4,332,386) (4,093,738) (4,169,064) (4,169,064) (4,188,782) (4,188,782) -0.9% -1.9% -5.5% 1.8% 1.8% 2.3% 0.5% 3. Tax Increment (3,000,191) (2,624,172) (1,208,647) (1,279,173) (1,287,709) (940,000) (940,000) (946,637) MV Exclusion 4. RATE VALUE 42,795,460 39,450,648 38,084,719 39,326,993 42,630,201 45,607,090 45,587,372 45,477,453 5. Fiscal Disp Gain 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 6,104,802 6,183,653 6,183,653 -3-13% -8% -4% -4% -4% -4% -3% -3 6. Value With FD 50,058,359 46,107,336 44,447,525 45,441,773 48,735,003 51,711,892 51,771,025 51,661,106 -6.92% -7.89% -3.60% 224% 6.50% 13.01% 13.13% 12.89% C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2,923,651 2,799,587 2,799,587 2. HACA Aid 3. City Levy 18,141,000 17,401,612 18,741,312 18,833,917 19,300,349 20,198,349 20,322,413 20,322,413 4. Tax Levies - Gross 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 23,122,000 23,122,000 23,122,000 D. RATES 1. Fiscal (C1 /B5) 39.860% 42.388% 44.110% 49.210% 47.891% 47.891% 45274% 45274% 2. City Levy (C3/B4) 42.390% 44.110% 49210% 47.891% 45274% 44288% 44.579% 44.687% E. MARKET VALUE DOLLAR /RATE 1. City Dollar Levy 1,664,000 1,802,000 863,000 884,000 910,000 936,000 936,000 936,000 2. City Rate (E1 1A) 0.037540% 0.04168% 002121% 0.02123% 0.02035% 001991% 001991% 0.01994% Tax Capacity Levy 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 23,122,000 23,122,000 23,122,000 MV Levy 1,664,000 1,802,000 863,000 884,000 910,000 936,000 936,000 936,000 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,058,000 24,058,000 1.41% 1.79%1 3.99%1 4.04%1 3.99% RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2016 tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 44.687% 0.019938% total Tax Capacity (excluded TCV contributed to FD pool & & TIF Captured 45,477,453 4,694,547,629 Gross tax Dollars generated 20,322,413 936,000 21,258,413 Add Fiscal Disparity distribution recd from pool 2,799,587 2,799,587 23,122,000 936,000 24,058,000 Recap of Fiscal Disparities 2011 2012 2013 2014 2015 2016 Prelim 2016 - Prelim 2016 - Dec'15 Tax Capacity (tax base) Contributed to Pc 4,742,967 4,416,654 4,332,386 4,093,738 4,169,064 4,169,064 4,188,782 4,188,782 Tax Capacity (tax base ) Received from P 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 6,104,802 6,183,653 6,183,653 Net Gain (Loss) of Value from Pool 2,519,932 2,240,034 2,030,420 2,021,042 1,935,738 1,935,738 1,994,871 1,994,871 Tax Dollars Received from Pool 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2,923,651 2,799,587 2,799,587 tax dollars as % of tax base contributed 61.0% 63.9% 64.8% 73.5% 701% 701% 66.8% 66.8% Tax Capacity 2016 final 11- 30- 15.xlsx CITY OF APPLE VALLEY EST. PROPERTY TAXES - PAYABLE 2016 - IN ISD 196- UPDATED FOR NEW COUNTY 12/1/2015 5 CITY PORTION OF TAXES ONLY PROPERTYDATA TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 4.85% (the median increase for AV) Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 218,000 4.76% Market Value - Exclusion MV (18,511) (17,620) Taxable MV 189,589 200,380 5.69% Tax Capacity 1896 2004 Tax Capacity Rates: City 45.274% 44.687% City Ref. 0.0204% 0.01994% Total 45.294% 44.707% Property Taxes: City 858.39 895.52 37.13 City Ref. 42.36 43.46 1.11 Total 900.75 938.98 $ 38.24 Operation 4.12% Debt 0.12% Total 4.25% TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 8.36 % ( =TMV 10% incr.) 75% of Homes TMV increased <10% Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 225,500 8.36% Market Value - Exclusion MV (18,511) (16,945) Taxable MV 189,589 208,555 10.00% Tax Capacity 1896 2086 Tax Capacity Rates: City 45.274% 44.687% City Ref. 0.020% 0.01994% Total 45.294% 44.707% Property Taxes: City 858.39 932.17 73.78 City Ref. 42.36 44.96 2.60 Total 900.75 977.13 $ 76.38 Operation 8.19% Debt 0.29% Total 8.48% TAX IMPACT FOR PROPERTY WITH ZERO INCREASE IN TAXABLE VALUE Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 208,100 0.00% Market Value - Exclusion MV (18,511) (18,511) Taxable MV 189,589 189,589 0.00% Tax Capacity 1896 1896 Tax Capacity Rates: City 45.274% 44.687% City Ref. 0.020% 0.01994% Total 45.294% 44.707% Property Taxes: City 858.39 847.26 (11.13) City Ref. 42.36 41.49 (0.87) Total 900.75 888.75 $ (12.00) Operation -1.24% Debt -0.10% Total -1.33% CITY OF APPLE VALLEY RESOLUTION NO. 2015 - RESOLUTION ADOPTING 2016 PROPOSED BUDGET AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2016 operating budget on August 27 as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2016 by December 30, 2015, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2016 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2016 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $980,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2016, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $19,539,555 Annual Street Maintenance Program 3,028,200 Ice Arena support 121,000 Debt Levy: Market Value Based DebtLevy: GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 425,000 GO Park Bonds 2008 (2013a refunding) 420,000 GO Park Bonds 2011 91,000 936,000 Tax Capacity Based Debt Levy: GO Equipment Certificates 2012 180,000 GO Equipment Certificates 2014 120,000 GO. Equipment Certificates 2015B 133,245 433,245 $ 24,058,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY, MINNESOTA 2016 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV Future Road EDA Vehicle Municipal Budgeted General Equipment Joint Powers Capital Projects Capital Improvement Operations Replacement Building Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Projects Fund Fund Fund Fund Funds 2016 Property tax- Current & Delinq Net $ 22,631,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 121,000 $ 22,752,000 MVHC Aid cut expected - - - - - - - Franchise & other taxes 589,180 - 71,000 100,000 - - - - - - 760,180 Special assessments 14,000 - - - - 792,580 - - - - 806,580 Licenses 162,230 - - - - - - - - - 162,230 Permits 934,200 - - - - - - - - - 934,200 Intergovernmental 672,925 - - - - 1,869,350 - - - 251,000 2,793,275 Charges for services 1,979,285 - 145,026 - - - - - - 22,598,250 24,722,561 Fines and penalties 274,000 - - - - - - - - - 274,000 I nvestment earnings 173,000 3,900 2,000 1,910 180,000 - 2,100 9,135 4,875 281,375 658,295 Other Revenues 103,200 65,000 52,026 - 7,491 - - 76,500 - 156,000 460,217 Rentals 567,700 - - - - - - - - - 567,700 Use of Reserves - - - - - - - - - - - Admin Charges to other funds 901,500 - - - - - - 716,355 - - 1,617,855 Subtotal before transfers & debt 29,002,220 68,900 270,052 101,910 187,491 2,661,930 2,100 801,990 4,875 23,407,625 56,509,093 Debt Issued - 470,000 - - - - - - - - 470,000 Transfers In 1,281,000 - 20,000 - - 5,829,200 - 461,000 541,500 - 8,132,700 Total revenues 30,283,2 538,900 290,052 101,910 187.,491 8,491,130 2,10 1,262,990 546,375 23,407,625 65,111,793 Expenditures: Salaries & Wages 14,044,694 156,947 - 3,219,282 17,420,923 Social Security (FICA & Medicare) 717,800 11,500 - 240,317 969,617 PERA 1,377,240 11,275 - 196,660 1,585,175 Provided Insurance 2,192,280 25,570 - 432,870 2,650,720 Other Benefits (Work Comp,etc) 413,855 410 - 85,321 499,586 Total Personal Service 18,745,869 - 205,702 - - - - - - 4,174,450 23,126,021 Supplies 1,468,145 - 3,900 835 - - - - - 522,017 1,994,897 Contractural Services 2,876,985 - 4,500 37,000 - 460,000 8,900 - - 795,031 4,182,416 Utilities 651,195 - - - - - - - - 745,140 1,396,335 Repairs & Maintenance 430,646 - 4,000 300 - - - - - 511,209 946,155 Travel, Training, Dues 504,285 - 8,250 - - - 30,100 - - 55,710 598,345 Other Expenditures 1,456,590 - 3,500 - - - 7,500 - - 3,478,395 4,945,985 Miscellaneous - - - - - - - - - 175,500 175,500 Items for Resale 72,550 - - - - - - - - 6,979,950 7,052,500 Capital Outlay 877,255 527,000 60,200 - - 8,031,130 - 1,108,600 231,500 5,626,000 16,461,685 Depreciation - - - - - - - 544,000 - 2,648,900 3,192,900 Admin Fees - - - - - - - - - 739,500 739,500 Debt Service - - - - - - - - - 1,060,235 1,060,235 Subtotal before transfers 27,083,520 527,000 290,052 38,135 - 8,491,130 46,500 1,652,600 231,500 27,512,037 65,872.,474 Transfers Out 3,199,700 - - 20,000 1,330,000 - - - - 1,281,000 5,830,700 Total expenditures 30,283,220 527,000 290,052 58,135 1,330,000 8,491,130 46,500 1,652,600 231,500 28,793,037 71,703,174 Revenues over (under) expenditures - 11,900 - 43,775 (1,142,509) - (44,400) (389,610) 314,875 (5,385,412) (6,591,381) CITY OF APPLE VALLEY, MINNESOTA 2016 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2016 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ - $ - $ - $ 121,000 $ - $ - $ - $ 121,000 MVHC Aid cut expected - - - - - - - - Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 251,000 - - - 251,000 Charges for services 8,420,600 1,539,500 9,944,000 506,300 1,580,000 482,000 125,850 22,598,250 Fines and penalties - - - - - - - - Investment earnings 30,000 - 210,000 - 32,000 375 9,000 281,375 Other Revenues - - 135,000 14,000 5,000 - 2,000 156,000 Rentals - - - - - - - - Use of Reserves - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 8,450,600 1,539,500 10,289,000 892,300 1,617,000 482,375 136,850 23,407,625 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 8,450,600 1,539,500 10,289,000 892,300 1,617,000 482,375 136,850 23,407,625 Expenditures: Wages & Salaries 826,305 659,320 1,198,922 338,595 189,890 - 6,250 3,219,282 Social Security (FICA & Medicare) 63,215 50,435 91,380 25,200 9,605 - 482 240,317 PERA 61,215 22,335 87,100 16,130 9,420 - 460 196,660 Provided Insurance 84,255 58,255 237,075 27,740 25,545 - - 432,870 Other Benefits (Work Comp,etc) 21,240 15,090 40,110 6,365 2,480 - 36 85,321 1,056,230 805,435 1,654,587 414,030 236,940 - 7,228 4,174,450 Supplies 22,750 127,000 302,032 34,050 21,445 8,000 6,740 522,017 Contractural Services 39,585 44,500 355,686 53,350 246,260 27,000 28,650 795,031 Utilities 64,975 59,000 450,715 155,500 12,800 - 2,150 745,140 Repairs & Maintenance 45,029 25,000 332,985 40,500 66,475 - 1,220 511,209 Travel, Training, Dues 12,050 11,000 25,685 3,950 1,740 - 1,285 55,710 Other Expenditures 267,015 51,520 3,106,975 29,435 7,800 7,700 7,950 3,478,395 Miscellaneous 127,000 18,000 30,000 500 - - - 175,500 Items for Resale 6,315,450 182,500 20,000 14,000 - 448,000 - 6,979,950 Capital Outlay 31,000 137,000 4,645,000 28,500 654,500 - 130,000 5,626,000 Depreciation 175,700 162,100 1,640,000 152,100 500,000 - 19,000 2,648,900 Admin Fees - - 407,000 - 332,500 - - 739,500 Debt Service 260,000 12,510 580,125 - 207,600 - - 1,060,235 Subtotal before transfers 8,416,784 1,635,565 13,550,790 925,915 2,288,060 490,700 204,223 27,512,037 Transfers Out 630,000 - 651,000 - - - - 1,281,000 Total expenditures 9,046,784 1,635,565 14,201,790 925,915 2,288,060 490,700 204,223 28,793,037 Revenues over (under) expenditures (596,184) (96,065) (3,912,790) (33,615) (671,060) (8,325) (67,373) (5,385,412) Addback: Principal Portion Debt Service inc above 230,000 - 365,000 - 155,000 - 750,000 Capital outlay above - not an expense 31,000 137,000 4,645,000 28,500 654,500 - 130,000 5,626,000 Net Income (335,184) 40,935 1,097,210 (5,115) 138,440 (8,325) 62,627 990,588 •t• •11• Apple Valley 2016 Proposed Operating Budget •s• •os• oosoo osoo •oo Apple Notes: This page left intentionally blank TABLE OF CONTENTS City Administrator Cover Memo ............................................................ ............................... Budget and Tax Levy Resolutions .................................................... ............................... 1 Tax Levy History & Taxes Available for General Fund ...................... ............................... 3 Tax Capacity and Tax Rate Calculations ........................................... ............................... 4 Tax Impacts to Residential Property owners ..................................... ............................... 5 BudgetSummary ............................................................................... ............................... 8 General Fund Revenue Summary ................................................... ............................... 11 General Fund Revenue Detail ......................................................... ............................... 12 General Fund Expenditures by Department .................................... ............................... 19 General Fund Expenditure Summary .............................................. ............................... 20 General Fund Expenditures Subtotals by Department & Expense Category .................. 24 GENERAL FUND PROGRAM DETAILS GENERAL GOVERNMENT Mayorand Council .......................................................................... ............................... 31 Administration.................................................................................. ............................... 35 CityClerk ......................................................................................... ............................... 39 Human Resources / Front Desk ....................................................... ............................... 45 Information Technology .................................................................. ............................... 49 General Government Buildings ........................................................ ............................... 55 FINANCE Finance............................................................................................ ............................... 61 DataProcessing ............................................................................... ............................... 67 IndependentAudit ............................................................................ ............................... 71 LEGAL LegalServices ................................................................................. ............................... 75 COMMUNITY DEVELOPMENT Community Development ................................................................. ............................... 79 CodeEnforcement ............................................................................. .............................83 POLICE Police............................................................................................... ............................... 89 CivilDefense .................................................................................. ............................... 119 Community Service Officer (CSO) ................................................. ............................... 123 FIRE Fire................................................................................................. ............................... 127 Firerelief ........................................................................................ ............................... 135 •s• •os• oosoo osoo •oo Apple Notes: This page left intentionally blank Table of Contents Continued PUBLIC WORKS CityEngineering ............................................................................. ............................... 139 Inspections..................................................................................... ............................... 147 Public Works Administration ......................................................... ............................... 155 Central Maintenance Facility .......................................................... ............................... 163 StreetMaintenance ........................................................................ ............................... 171 Snow& Ice Removal ...................................................................... ............................... 179 Traffic Signs /Signals /Markers ........................................................ ............................... 183 PARK AND RECREATION Park Recreation Administration ..................................................... ............................... 187 ParkMaintenance .......................................................................... ............................... 193 Recreation Programs ..................................................................... ............................... 207 RedwoodPool ................................................................................ ............................... 215 Recreation Self- Supported Programs ............................................ ............................... 221 Apple Valley Community Center .................................................... ............................... 227 AquaticSwim Center ..................................................................... ............................... 233 Apple Valley Senior Center ............................................................ ............................... 239 UNALLOCATED Insurance....................................................................................... ............................... 245 CouncilContingency .......................................... ............................... ............................249 OTHER GOVERNMENTAL FUNDS BUDGETED EquipmentFund ............................................................................. ............................... 253 Cable TV Joint Powers Reserve Fund ........................................... ............................... 257 Cable TV Capital Projects .............................................................. ............................... 263 Future Capital Projects Fund ......................................................... ............................... 267 Road Improvement Fund ............................................................... ............................... 271 EDAOperations Fund .................................................................... ............................... 275 VERF (Vehicle & Equipment Replacement Fund) ......................... ............................... 279 Municipal Building Fund ..................................... ............................... ............................283 ENTERPRISE FUNDS LiquorFund ........................................................ ............................... ............................287 GolfFund ....................................................................................... ............................... 303 IceArena Fund .............................................................................. ............................... 315 WaterOperations ........................................................................... ............................... 331 SewerOperations .......................................................................... ............................... 343 Storm Drainage Utility -Water Quality ............................................. ............................... 353 StreetLight Utility ............................................... ............................... ............................363 CemeteryFund .............................................................................. ............................... 367 •s• •os• oosoo osoo •oo Apple Notes: This page left intentionally blank 2016 -2017 BUDGET MESSAGE Apple Valley TO: Mayor and City Council Members FROM: Tom Lawell, City Administrator SUBJECT: Preliminary City Budget for 2016 and 2017 DATE: August 5, 2015 It is my honor to present to you the recommended 2016 and 2017 draft budget for the City of Apple Valley. Many hours have gone into the preparation of this document with a focus on providing the high quality public services that our residents, businesses and visitors have come to expect. We will likely spend many more hours in the months ahead discussing with the City Council the details of the budget. Until then, the intent of this memo is to share with you the budgetary highlights and assumptions that went into preparing the document. Our budget setting process is built on five core fiscal principles that serve us well and continue to guide our work: 1) Focus on the provision of basic City services and fund their provision at adequate levels. 2) Estimate anticipated revenues at realistic levels. 3) Retain adequate reserves to protect against fiscal uncertainty. 4) Anticipate continued community growth and program capital improvements to serve our growing community. 5) Demonstrate strong stewardship of existing infrastructure and plan for its repair /replacement in a proactive manner. By staying focused on these budgetary principles, our reputation among the financial agencies that monitor and rate governmental entities is rock solid. In 2015 the City again earned the top bond rating possible from not one, but two, bond rating agencies (Moody's Investors Service and Standard and Poor's). This is a clear indication of our financial strength and validates our past financial practices. In fact, having two top bond ratings from two agencies is quite rare —only 12 out of 854 Minnesota cities have earned that distinction. With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible borrowing costs when it needs to issue bonds in the financial marketplace. Low borrowing costs translate into ongoing savings for all city taxpayers. The budget document you hold in your hands outlines the investments we intend to make in 2016 and 2017 to remain a high quality and fiscally strong community. This is the second year that a two -year budget document has been prepared for your review and consideration. Our evolution to a two -year budget has not been easy, but affords us the ability to better forecast revenue and expenditure trends, especially when coupled with our five -year Capital Improvements Program. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 2 In the pages that follow, the following useful information is provided: • Discussion of important financial trends being experienced within Apple Valley; • Description of the current budget environment and important changes in State law; • Explanation on how the budget document is organized; • Description of the revenue and expenditure trends associated with the General Fund; • Summary of the City's various other funds and budget highlights. COMMUNITY TRENDS According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April 1, 2014 was 50,330 living in 19,341 households. This equates to an average household size of approximately 2.59 persons per household. Building permit activity in the City continues to be strong. In 2014 the City added $90,423,552 in building permit value, compared $49,921,488 in 2013. The table below shows the permit valuation history in three categories from 2005 through 2014. 11 111 111 • 1 111 111 : • :1 111 111 Permi 1 111 111 on History .1 111 111 I 11 1 1 111 111 1 111 111 ng 1 111 111 ■ Residential ommercial 1 111 111 ■ 1 111 111 Looking at the 2014 data more carefully, the City added approximately $54.3 million in residential permit value, $17.8 million in commercial /industrial permit value, and $18.3 million in other permit valuation (i.e., alterations, repairs, additions, siding and roof replacements) for a total of $90.4 million. Within this total, we added 71 single - family homes, 297 apartment homes and 1,696 other permits for residential property improvements. On the commercial side, we experienced $7.75 million in new construction and another $10.1 million in additions, alterations and repairs through the issuance of 111 permits. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 3 Through July 2015, we have added 52 single - family homes, and have issued 731 permits for residential additions, alterations and repairs. In addition, we are seeing the expansion of the Uponor campus, continued construction on the Parkside Village and Remington Cove projects and have issued 105 permits for commercial additions, alterations and repairs. Total permit valuation added through June 2015 is approximately $40.7 million. Added growth in the community also equates to an expansion of our City owned and maintained utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows: City Apple Valley Utility Infrastructure Change AL . . Sanitary Sewer (miles) 196.27 1.84 198.11 Force Main (miles) 3.65 0 3.65 Sanitary Manholes (each) 5,466 48 5,514 Water Main (miles) 245.49 1.80 247.29 Valves (each) 3,774 38 3,812 Hydrants (each) 2,438 16 2454 Storm Sewer (miles) 167.09 1.94 169.03 Storm Sewer Manholes (each) 8,123 80 8,203 Streets (miles) 174.81 1.95 176.76 Culs de sac (each) 318 4 322 Roundabouts (each) 3 0 3 Water Treatment Plant Capacity 18 6 24 (million gallons per day) The opening of our newly expanded water treatment facility is a major milestone in the development of our City. The recent expansion will allow us to treat 24 million gallons per day, enough for all current and future customers based on the growth envisioned in the City's Comprehensive Plan. As we still have large tracts of vacant land in the City, we will have infrastructure additions to make in the years to come. Most of the remaining infrastructure additions in the community will occur south of County Road 42 and east of Flagstaff Avenue in the area currently utilized for sand and gravel mining. Major collector streets anticipated in this area include Johnny Cake Ridge Road from County Road 42 to County Road 46, 153d/155 1h Street extension from Flagstaff Avenue to Pilot Knob Road, and 157 Street from Finch Avenue to Pilot Knob Road. The latter roadway extension is projected to occur in 2016. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 4 Property values in Apple Valley and across Dakota County are determined annually by the Dakota County Assessor's Office. They report the following valuation trends for Apple Valley comparing 2015 and 2016: Taxable . •. by .•- • Paya ble i Payab Residential $3,433,970,784 $3,664,376,415 6.71 Commercial /Industrial $493,716,400 $499,922,600 1.26 Utility $12,312,400 $12,312,400 0.00 Agricultural $8,797,900 $8,256,400 -6.15 Cabins $236,900 $256,400 8.23 Apartments $239,103,016 $253,666,604 6.09 Personal Property $40,284,100 $40,284,100 0.00 Total $4,228,421,500 $4,479,074,919 5.93 Both Residential and Commercial /Industrial property values in Apple Valley continue to increase, an indication of a recovering real estate market. Given that the pace of increase is much greater for residential properties relative to commercial /industrial (6.71 % vs. 1.26 %), the overall tax burden in 2016 will continue to shift from commercial /industrial properties to residential properties. Dakota County also produces a report that measures the percentage change in estimated market value for residential homestead properties from year to year. Apple Valley experienced a 4.85% increase in median home value from payable 2015 to payable 2016. This compares with a 7.74% increase from 2014 to 2015, a 3.3% increase from 2013 to 2014, a 5.8% decrease from 2012 to 2013 and a 3.1 % decrease from 2011 to 2012. The new median residential homestead value in Apple Valley for 2016 is $218,200, compared to $208,100 in 2015, $192,500 in 2014 and $186,000 in 2013. THE BUDGET PROCESS AND TIMELINE The timeline for the preparation of the City's 2016 budget follows a timeline established by the State of Minnesota. The timeline varies little from year to year, although in 2014 the legislature extended the deadline for adopting a preliminary property tax levy and preliminary budget from September 15 to September 30 of each year. As such, the first deadline of the budget process this year is September 30, 2015, the date by which the City must adopt its 2016 preliminary property tax levy and preliminary budget. The adoption of the preliminary property tax levy sets the maximum amount permissible. After September 30, the amount may be decreased, but not increased, when the final certified 2016 levy is adopted in December 2015. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 5 State law requires that we also by September 30 announce the time and place of a future City Council meeting at which the budget and levy will be discussed and public input allowed, prior to final budget adoption and levy determination. By State law, this public input meeting must occur after November 24 and must start at or after 6 p.m. By that same September 30 date, the City must provide the County Auditor with the above information, plus a phone number and address where comments and questions about the City's budget can be directed. It is our intent to have the Council consider adoption of the preliminary levy resolution on September 10, 2015. After adoption, we will forward the City's preliminary levy resolution to Dakota County and they will then prepare parcel specific notices to be sent out to all Apple Valley property taxpayers. Per State law, the County will send the parcel specific notices out between November 11 and November 24. We are required by State law to adopt our final property tax levy and certify the amount to the County auditor on or before December 28. Apple Valley City Council meetings in December are scheduled for December 10 and 22. Ideally, we would be able to finalize both the budget and tax levy at our December 10 meeting. STATE BUDGET CONDITIONS AND AID DISTRIBUTION The budget outlook for the State of Minnesota is quite favorable going into 2016. The February 2015 Budget & Economic Forecast shows a projected surplus of $1.869 billion Curiously, even with that surplus, the Governor and Legislature were unable to agree on a state tax bill during the 2015 legislative session. Tax bills from the last session remain alive in the both the House and Senate and negotiations will resume in early 2016 as the next session convenes. With no tax bill this year, the State's Local Government Aid (LGA) distribution formula to cities remains unchanged. Under the current law, the State will distribute to Minnesota cities over $519 million in 2016. Unfortunately, the LGA distribution formula excludes Apple Valley and many other metropolitan cities from receiving any LGA funds. Media reports will frequently include reference to the new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of the LGA program. Unlike many other States, the vast majority of cities in Minnesota do not receive sales tax revenue from business transactions that occur within their boundaries. Instead, sales tax receipts are collected by the State and are then re- distributed as the State Legislature deems appropriate. This redistribution has taken various forms through the years including the abovementioned LGA program, the Homestead and Agricultural Credit Aid (HACA) program, and the Market Value Homestead Credit (MVHC) program. As shown in the following chart, suburban cities like Apple Valley have steadily been excluded from such programs. In the late 1990s /early 2000s, the City of Apple Valley routinely received approximately $3 million in annual LGA. With only a few exceptions since, the City's annual distribution is typically nil. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 6 Local • • & Market Value Homestead Credit • Received by City of • • $3,500,000 $3,000,00 $2,500,00 $2,000,00 $1,500,00 $1,000,00 fp * s 1 • f State Mandated PERA Rates As required by law, eligible employees of the City of Apple Valley participate in the State's Public Employees Retirement Association (PERA). Employee and employer contribution amounts are set by the State. As of January 1, 2016, employee contributions for coordinated members of the General Employees Plan will remain unchanged at 6.50% of salary and employer contributions for coordinated members of the General Plan will remain unchanged at 7.50% of salary. Certain employees of the City are covered by the PERA Police and Fire (P &F) Plan. As of January 1, 2016, employee contributions for P &F members will remain unchanged at 10.8% of salary and employer contributions for P &F employees will remain unchanged at 16.2% of salary. Later in 2015, PERA plans to work with its actuary to finalize an analysis of both the PERA General and the PERA Police and Fire Plans. That analysis could show the need for a future contribution increase in 2017. We will need to continue to monitor this issue and adjust the 2017 budget accordingly. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 7 PROPOSED PROPERTY TAX LEVY The various components of the approved 2015 and proposed 2016 levy are summarized below. . .. L . -:+ General Fund $18,566,000 $19,389,555 $823,555 4.4% Street Maintenance Program $2,940,000 $3,028,200 $88,200 3.0% Property Tax Delinquencies Allowance $200,000 $150,000 ($50,000) -25.0% Ice Arena Support $121,000 $121,000 - 0.0% Debt Service — Voter Approved $910,000 $936,000 $26,000 2.9% Debt Service — All Other Levy $397,000 $433,245 $36,245 9.1% Total $23,134,000 $24,058,000 $924,000 4.0% The total levy for 2016 is proposed to be $24,058,000 up 4.0% or $924,000 over 2015. At this levy amount, the median valued home in Apple Valley valued at $218,200 will see the City's share of their property tax bill increase $31 or 3.45% from $901 in 2015 to approximately $932 in 2016. This impact is consistent with the financial analysis presented by Finance Director Ron Hedberg at our annual Goal Setting Session held in April 2015. The 2016 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to fund the increase in the street maintenance program. The capacity to fund this increase comes from eliminating nearly $1 million in debt service levy and transfers that levy to the annual street maintenance program general levy (see page 271 for more details). The City's 2012 decision to fund future road reconstruction projects through the General Fund as opposed to levying special assessments against benefitting properties is unique and farsighted. In essence, the City's property tax rate will be higher than many of our neighboring cities going forward, but our citizens will not need to worry about receiving large, unexpected special assessments for road work in the future. It is important that we routinely remind our citizens of unique and affordable approach to road reconstruction. BUDGET ORGANIZATION The City currently administers over 74 individual funds in various categories such as general, debt service, capital projects, proprietary funds, and special revenue. The draft 2016/2017 City Budget includes some, but not all, of these funds. While each fund is important, the primary fund that affects many of the City's daily operations is the General Fund. As is our custom, the majority of the budget document, and the majority of this budget message, will focus on revenues and expenditures related to the General Fund. The City also operates many proprietary or enterprise functions, which are accounted for in their own funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery, and Liquor Operations. In addition to the General fund and proprietary funds, the budget includes a number of other funds; Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint Powers, the Municipal Building Fund and the Vehicle and Equipment Replacement Fund (VERF), an internal service fund. Notable changes in these non - General Fund accounts are also included in this budget message. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 8 GENERAL FUND OVERVIEW Revenue Estimates As the largest fund in our financial reporting system, our ability to accurately estimate the yearly revenues of the General Fund is very important. While revenue from the State of Minnesota has been variable and unreliable from year to year, thankfully other revenue components of the General Fund are fairly constant and predictable. General Fund revenues are depicted in the following pie charts. The first chart shows the various sources of General Fund revenues for 2015. The second chart shows the various sources anticipated in the budget for 2016. We anticipate raising $30,283,220 in General Fund revenue for 2016, which is an increase of approximately 4.87% compared to 2015. The 2015 revenue amount is comprised of a number of revenue sources. Similar to years past, the largest source of revenue for the General Fund is the property tax, which generates approximately 75% of the revenue base. The remainder of the General Fund revenue is generated by sources such as licenses, lease income, permits, fees, service charges, park operations, transfers and other revenues. As noted above, the General Fund receives no revenue from State programs, such as Local Government Aid. General Fund Revenues Franchise Fees & 2015 Budget Request Other Taxes $28,876,225 2% Licenses & Permits 3% State Police & Fire Relief Aid Taxes Park & Rec- Chgs & 2% 75% � Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Transfers In, Admin Other Revenues �, charges &Reserves 1% State Local Government Aid 7% PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 9 General Fund Revenues Franchise Fees & 2016 Budget Request Other Taxes $30,283,220 2% Licenses & Permits 3% State Police & Fire Relief Aid Taxes Park & Rec- Chgs & 2% 75% Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Transfers In, Admin Other Revenues State charges &Reserves Local 1% 7% Expenditure Estimates Within the General Fund, we can categorize our operations into three broad categories: personnel services, commodities /other, and capital outlay. As the name implies, personnel services accounts for the salaries, insurance costs, Social Security, Medicare, and pension costs of our most important organizational assets, our employees. There are no new full -time employees proposed in the 2016 General Fund proposed budget. Part -time positions are recommended to be funded to support building inspection services (Building Inspections page 147), and on -going building maintenance needs (General Government Buildings page 55 and Fleet Buildings CMF page 163). Commodities /other department expenditures in the General Fund include expenditures for repairs, utility costs, training, supplies, etc. A significant added cost in 2016 relates to the upcoming primary and general elections. Election judge payments and necessary equipment and supplies are anticipated to cost approximately $81,500 (City Clerk page 39). During 2016, we will also commence the City's Comprehensive Plan update process which we must complete every ten years. General Fund costs to support the Comprehensive Plan process in 2016 will total approximately $65,000 (Community Development page 79 and Public Works Engineering page 139). General Fund transfers to support the Apple Valley Fire Relief Association's will rise approximately $59,000 in 2016 (Fire Relief page 137). Capital outlay expenditures are for those items deemed more durable and having a life span generally in excess of five years. The personnel services and commodities /other expenses generally represent re- occurring expenses from year to year. The capital outlay costs are more infrequent, and can vary significantly from year to year depending upon capital needs. In 2014, we implemented the Vehicle and Equipment Replacement Fund to help eliminate major peaks and valleys of the capital cycle. In 2016, it is proposed that we do the same for our municipal buildings through the Municipal Building Fund. The purpose and operation of this fund is described on page 11 of this memo. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 10 A summary of the General Fund budgeted expenditures from 2015 to 2016 is as follows: Personnel Services $18,079,080 $18,745,869 1$4 77,7 66,789 3.7% Commodities /Other $6,982,695 $7460,396 01 6.8% Capital Outlay $874,450 $877,255 2,805 0.3% Transfer to Road Improvement Fund $2,940,000 $3,028,200 $88,200 3.0% Transfer to Municipal Building Fund - $171,500 $171,500 General Fund Total $28,8776,225 $30,282,220 $1,406,995 4.9% General fund expenses are described in detail beginning on page 31 of the budget book. OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW The City maintains a number of other funds which are essential to our operations. Beginning on page 253 of your budget book, these various funds are described in detail. Highlights from these various funds are provided below. Equipment Fund This fund budgets for equipment purchases to be supported by the issuance of equipment certificates. Equipment purchased in this manner is expected to have a lifespan of at least five years. As Council will recall, over the past few years were have been gradually transitioning away from equipment certificates as we implement the Vehicle and Replacement Fund. In 2015 both the Parks Maintenance division and Public Works Streets division were still using equipment certificates to finance their capital equipment. In 2016 it is proposed that the Parks Maintenance division join the VERF, leaving only the Streets Division utilizing equipment certificates. Capital equipment supported by equipment certificates in 2016 totals $527,000 and in 2017 totals $408,000. Further information is provided on page 253. Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding mechanism for the systematic replacement of vehicles in the City's fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow through equipment certificates, and to stabilize budgeting for major equipment purchases. Details on the fund can be found beginning on page 279. Given the large scope of this endeavor, it is anticipated that it will take several years to fully migrate all departments from equipment certificates to the VERF. The revenue source for the VERF includes an annual inter -fund charge to the participating departments, proceeds from trade -ins and equipment sales for those items covered by the program, and the addition of interest earnings. In 2016 departments participating in the VERF program include Fire, Police, Code Enforcement/ Community Development, Building Inspections, Engineering, Natural Resources, Fleet and (newly added) Parks Maintenance. Going forward, each of these departments will see a consistent, annual expense in their budget necessary to incrementally accumulate the funds necessary to fund their future vehicle and equipment replacement costs. For 2016, the total PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 11 VERF Interfund charges are projected to be $716,355. In order to incorporate the Parks Maintenance division into the VERF, it is recommended that we transfer funds from the Closed General Obligation Debt Fund to the VERF in the amount of $461,000. More information can be found on page 279. Future Capital Projects Fund The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future replacement of City capital assets. Currently the fund is being used to support the City's street reconstruction program by contributing $960,000 per year in property tax levy capacity towards the program. This is accomplished by using resources from the FCPF to make debt service payments on the 2004 Park Bonds thereby freeing up levy capacity to be directed to the street reconstruction program. The use of the FCPF to support these Park Bonds will end with the 2017 budget year. In 2016, interest earnings on the FCPF are proposed to support the Municipal Building Fund to fund needed improvements to our aging facilities (see below). Details on the FCPF are provided beginning on page 267. Municipal Building Fund The Municipal Building Fund will provide a financing mechanism for the systematic improvement of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the FCPF in an amount equal to the prior year's interest earnings experienced in the FCPF. We anticipate $231,500 in capital facility improvements in 2016, followed by $472,000 in improvements in 2017. Details can be found starting on page 283. Road Improvement Fund The Road Improvement Fund provides for a consolidated source of funding for city street improvements. Street improvements under this activity include new street construction, street resurfacing (overlay), pavement preservation (micro surface seal coating), and traffic signal improvements. Revenue for the fund is primarily derived from a portion of the property tax levy and is anticipated to be $3,028,200 in 2016 and $3,138,100 in 2017. Other funding sources are transfers from the City's utility funds to cover water, sanitary, storm sewer and street light improvements associated with identified road reconstruction projects, the Municipal State Aid (MSA) contribution derived from the State's motor fuel tax, Special Assessments for new road alignments, and revenue from other units of government. For 2016 out of the Road Improvement Fund, we anticipate approximately $8 million in projects throughout the City, most notably the first phase of a multi -year project to reconstruct roads in the Palomino Hills area. We also anticipate in 2016 the extension of 157 Street between Pilot Knob Road and Finch Avenue. In 2017 the Road Improvement Fund is proposed to support approximately $7 million in projects including continued work in the Palomino Hills area and the reconstruction of Johnny Cake Ridge Road from McAndrews to 140 Street. Details can be found beginning on page 271. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 12 EDA Operations Fund The Apple Valley Economic Development Authority Fund exists to support economic and business development activities as they may arise. For 2016 and 2017, the fund is proposed to support our continued involvement with GREATER MSP, the regional economic development organization that fosters business development within the Twin Cities. In addition, the continuation of the Open for Business program sponsored by the Dakota County Community Development Authority and the Metropolitan Consortium of Community Developers is also proposed for both years. In 2016 it is proposed that we continue our collaborative efforts with other Dakota County cities on the development of a broadband network to support our economic development efforts. It is also proposed that we continue to work with Uponor to develop relationships with other Nordic companies to attract them to locate within our business park, creating both jobs and tax -base. Further details are provided on page 275. Municipal Liquor Operation The City's three liquor stores continue to exercise appropriate control over the sale of off -sale liquor within the City. Gross and net profit margins consistently surpass other municipal liquor operations in the metropolitan area, and according to the latest information published by the State Auditor's Office, the Apple Valley Municipal Liquor Operation ranks fifth in in the State in terms of annual gross sales. The 2016 budget proposes a capital expenditure to further upgrade the digital video recording system at all three stores and an awning upgrade for Store #2. For 2017, it is proposed that Store #3 install a digital sign to attract additional customers. Details regarding the liquor operation budget can be found beginning on page 287. Our liquor operations also provide a significant transfer to the City's general fund each year, which benefits all taxpayers in the City. Recent and proposed expenditures supported by the liquor fund include: W Annual Municipal Liquor Store Transfers Support the Community JL Year mount Expenditures Su pported by Annual Transfe km�� JL L M 2012 $525,000 Five Police Squad Cars and Park & Recreation Activities 2013 $525,000 Four Police Squad Cars and Park & Recreation Activities 2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Park & Recreation Activities 2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Park & Recreation Activities 2016 $630,000 Fire Engine (Pumper), One Police Squad Car and Park & Proposed Recreation Activities 2017 $630,000 Fire Department Self Contained Breathing Apparatus, Police Proposed K -9 Program, Snow Plow Truck and Park & Recreation Activities PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 13 As our liquor operations expand and prosper, we have been able to steadily increase the amount of the annual transfer to the General Fund. In fact, by the end of 2017 the total amount of the transfer over the 16 -year time period will exceed $7.5 million. The history of our recent Liquor Fund transfers is as follows: • • • • '1 111 11 - I Valleywood Golf Course Valleywood Golf Course continues to attract larger and more profitable outings with the new clubhouse facility. As a weather dependent operation, the number of rounds of play on the course will vary year to year. So far in 2015 we have enjoyed better than average weather and rounds of play are expected to be higher than anytime in recent memory. Clubhouse rentals are less weather dependent and we have seen an increase in non -golf related rentals for various types of events including weddings, corporate rentals, non -golf sports teams and non - profit groups. Valleywood's ability to expend funds on capital equipment depends greatly on the financial performance of the golf course. Ideally in 2016 we will have sufficient funds on hand to replace a greensmower and workman utility vehicle, install improved parking lot lights, enhance cart paths and replace the outdated entrance sign. In 2017 we anticipate replacing a fairway mower, utility vehicle, and greensmower and purchase a small sprayer unit. A detailed description of the Valleywood operation can be found beginning on page 303. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 14 Sport Arenas The Sports Arena attached to Apple Valley High School continues to serve as a prime example of joint cooperation between the City and ISD196. The School District pays half of the operating costs associated with the facility. The Hayes Ice Arena continues to build on its summer time ice rentals. Aging system components at both arenas are being repaired or replaced as needed to ensure the long -term viability of our ice facilities. Detailed budget information on the arenas can be found beginning on page 315. Cable Television Cable Television services are provided through a joint powers agreement with the cities of Farmington and Rosemount and are detailed beginning on page 257. Cable Television activities specific to Apple Valley are described beginning on page 263. Work on developing a new cable television franchise with Charter Communications is on- going, although progress was slowed in 2015 due to corporate merger discussions occurring in the broader cable television industry. We continue to cooperatively undertake the franchise renewal discussions with our municipal partners in Rosemount and Farmington. Police and Fire cable television programming recently expanded to a multi -city program to more efficiently deliver public safety information to our citizens. Water Utility Fund The Water Utility Fund begins on page 331. We recently celebrated the grand opening of the newly expanded water treatment plant. Looking ahead to 2016, we plan to commence a multi- year program to replace water meters throughout the community. We also plan to recommission Well 16 in the Fischer Marketplace area in 2016. Major projects for 2017 include the rehabilitation of Wells 8 and 12, and continued work on the water meter replacement program. One additional full -time employee for the Water Utility division is forecasted for 2017. Consistent with the Council's prior discussions, water rates are proposed to increase by 3 percent in 2016 and 2017. Sanitary Sewer Fund The Sanitary Sewer Fund begins on page 343. Notable sanitary sewer projects on the 2016 and 2017 horizon include improvements at Lift Stations 1 and 5 and sanitary sewer work associated with the Palomino Hills street reconstruction project. Consistent with the Council's prior discussions, sewer rates are proposed to increase by 3 percent in 2016 and 2017. Stormwater Utility The City continues its work to improve storm water quality in areas lakes and ponds during 2016 and 2017. Federal and State regulations regarding water quality continue to mount and we have adapted accordingly. Staff efforts to address State MS4 permit requirements and various lakes subject to Total Maximum Daily Load (TMDL) requirements is growing. Further details can be found beginning on page 353. Notable stormwater projects planned for 2016 and 2017 include repair and improvement of various stormwater ponds and lift stations. One additional full -time employee for the Stormwater Utility division is forecasted for 2016. To ensure regional coordination, the City also continues to actively participate in both the Blackdog River Watershed District and the Vermillion River Joint Powers Organization. Consistent with the Council's prior discussions, stormwater utility water rates are proposed to increase by 3 percent in 2016 and 2017. PRELIMINARY BUDGET MESSAGE August 5, 2015 Page 15 Street Light Utility This fund accounts for the more than 3,200 street lights that are in operation within the City. The vast majority of street lights in the City are owned and maintained by Dakota Electric under a fixed rate program with the City. The City owns and maintains a number of street lights in the downtown area and also on the newly opened sections of 147 Street and Flagstaff Avenue. In 2016 we plan to complete the replacement of outdated street lights on County Road 42 in the downtown area. Consistent with the Council's prior discussions, street light utility charges are proposed to increase by 3 percent in 2016 and 2017. Further details can be found beginning on page 363. SUMMARY AND CONCLUSIONS The City of Apple Valley is in a unique position as it approaches its 42n anniversary. We are now old enough to be dealing with aging infrastructure that requires repair, and in many cases, replacement. At the same time, we still have vacant land available for development. These are exciting and challenging times to chart the financial future of the City and hopefully, this budget message has helped to explain trends affecting our fiscal future and our strategy for budgetary success going forward. Staff looks forward to the opportunity to meet with the City Council in the weeks ahead to provide more information. In fact, we have established a budget review workshop for Thursday, August 27, 2015 beginning at 5:30 p.m. where we will have the chance to present more details and answer any questions you may have. wish to thank our staff for the many additional hours /weekends that were spent working on the 2016 and 2017 budget document. I am always impressed by the dedication and teamwork that goes into the budget process each year. A special thank you goes out to our Finance Department staff Ron Hedberg and Cathy Broughten, and Assistant Administrator Charles Grawe for their hard work gathering and verifying data, providing analysis and compiling the data into the professional document before you. As always, I want to express my appreciation to the City Council for their guidance and direction over the past year. We are fortunate as a community to have a dedicated group of elected officials who understand the need to thoughtfully and consistently invest in the community. In doing so, we will uphold our high quality standards and maintain our attractiveness to current and prospective citizens for years to come. Respectfully submitted, Tom Lawell City Administrator •s• •os• oosoo osoo •oo Apple Notes: This page left intentionally blank CITY OF APPLE VALLEY RESOLUTION NO. 2015- RESOLUTION ADOPTING 2016 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2016 operating budget on August 27 as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and thereby establishing a maximum tax levy for 2016; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2016 by September 30, 2015, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2016 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2016 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $980,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2016, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $19,539,555 Annual Street Maintenance Program 3,028,200 Ice Arena support 121,000 Debt Levy: Market Value Based Debt Levy: GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 420,000 GO Park Bonds 2008 (2013a refunding) 425,000 GO Park Bonds 2011 91,000 936,000 Tax Capacity Based Debt Levy: GO Equipment Certificates 2015 133,245 GO Equipment Certificates 2012 180,000 GO. Equipment Certificates 2014 120,000 433,245 $ 24,058,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 10th day of September, 2015. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk 3 City of Apple Valley 8/1/15 Property Tax levy History 2011 2012 2013 2014 2015 2016 2017 GENERAL LEVIES Final Final General Fund 17,860,000 17,897,000 18,164,570 18,359,496 18,566,000 19,389,555 19,868,070 Annual Street Maintenance Program 1,598,000 1,675,000 2,755,000 2,855,000 2,940,000 3,028,200 3,138,100 MVHC Provided to Residents - Anticipated 1,120,000 Ice Arena Support 121,000 121,000 121,000 Delinquency allowance 200,000 400,000 200,000 200,000 200,000 150,000 150,000 Fire Relief TOTAL GENERAL LEVIES 20,778,000 19,972,000 21,119,570 21,414,496 21,827,000 22,688,755 23,277,170 DEBT LEVIES Equipment Certificates: Equip cert of 2006 - $860,000 123,000 - - - - - Eq Cert of 2010 Refunding 2010a 117,000 117,000 117,000 118,000 - Equip cert of 2012 - $900,000 (Assumed) (5 &10 years at 2 %) 178,000 178,000 179,000 180,000 181,000 2014 equip cert estimated 100,000 120,000 120,000 2015 Equip Cert 2015B 133,245 130,830 2016 equip cert estimated 85 123,000 117,000 295,000 295,000 397,000 433,245 516,830 Gross Revenue Bonds (Tax Capacity Based) Arena Revenue Bond of 2004 $1,015,000 120,000 120,000 121,000 121,000 - - 0 (refunded Ice Arena Bonds of 1995 - $1,435,000) GO IMPROVEMENT BONDS (ASSESSMENTS) Eastview Park - 140th Street Eastview Park - Storm Sewer 15 14,249 12 12 15,000 14,249 12,376 12,504 General Obligation Bonds (Market Value based) GO Refunding Bonds of 2004 $8,040,000 Park 860,000 885,000 redirected (refunded 1997 Park Bonds - $8,370,000) to annual GO Refunding Bonds of 2004 $615,000 Cemetery 69,000 70,000 street program (Refunded Cemetery Bonds of 1997 - $795,000) GO Refunding Bonds of 2012 $4,790,000 redirected (refunded 2004 Park & Cemetery Bonds) Park Bonds of 2011 87,000 88,000 89,000 90,000 91,000 92,000 Park Bonds of 2007 - $6,400,000 380,000 390,000 395,000 405,000 415,000 425,000 435,000 Park Bonds of 2008 - $6,685,000 355 370 380 390 405 420 435 Total G.O. MV Based 1 1 802 000 863 884 910 936 962,000 TOTAL DEBT LEVY 1,922,000 2,053,249 1,291,376 1,312,504 1,307,000 1,369,245 1,478,830 TOTAL LEVY 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,756,000 Increase in Net Lev - 0.611% - 2.972% 1.751% 1.410% 1.79% 4.0% 2.90% City of Apple Valley 924000 698000 Allocation of Total Property Tax levy and Property Taxes Available for General Fund 2011 2012 2013 2014 2015 2016 2017 Total Gross Levy: 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,756,000 Less Delinquency allowance (200,000) (400,000) (200,000) (200,000) (200,000) (150,000) (150,000) Less MVHC provided to residents 1,120,000 Property Tax Levy Available for Operations 21,380,000 21,625,249 22,210,946 22,527,000 22,934,000 23,908,000 24,606,000 Less Amounts allocated to other funds Fire Relief - - - - - - Ice Arena Support (121,000) (121,000) (121,000) Annual Street Maintenance Program (1,598,000) (1,675,000) (2,755,000) Less Amounts for Debt Service Equipment Certificates; (123,000) (117,000) (295,000) (295,000) (397,000) (433,245) (516,830) Ice Arena Bonds (120,000) (120,000) (121,000) (121,000) Special Assessment Bonds (15,000) (14,249) (12,376) (12,504) Market Value based Park & Cemetery Bonds (1,664,000) (1,802,000) (863,000) (884,000) (910,000) (936,000) (962,000) Amounts of Levy for General Fund 17,860,000 17,897,000 18,164,570 21,214,496 21,506,000 22,417,755 23,006,170 4 City of Apple Valley Tax Capacity & UPDATED FOR NEW COUNTY Tax Extension Rate Calculation PROPERTYDATA J 8/12/2015 12/1/2015 2011 2012 2013 2014 2015 2016 Prelim 2016 - Prelim 2016 - Dec'15 PRELIM 2016 (w/ December'l5 Final Final - Final Final - Final Final 2014 FINAL 2015 PRELIM 2016 fiscal disparity) Final A. REFERENDA Market Value (1000's) 4,432,554 4,323,035 4,068,568 4,163,237 4,470,808 4,701,466 4,701,466 4,694,548 -7.08% -2.47% -5.89% 2.33% 7.39% 12.93% 12.93% 12.76% B. VALUES 1. Value 50,538,618 46,491,474 43,625,752 44,699,904 48,086,974 50,716,154 50,716,154 50,612,872 2. Fiscal Disp Loss (4,742,967) (4,416,654) (4,332,386) (4,093,738) (4,169,064) (4,169,064) (4,188,782) (4,188,782) -0.9% -1.9% -5.5% 1.8% 1.8% 2.3% 0.5% 3. Tax Increment (3,000,191) (2,624,172) (1,208,647) (1,279,173) (1,287,709) (940,000) (940,000) (946,637) MV Exclusion 4. RATE VALUE 42,795,460 39,450,648 38,084,719 39,326,993 42,630,201 45,607,090 45,587,372 45,477,453 5. Fiscal Disp Gain 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 6,104,802 6,183,653 6,183,653 -3-13% -8% -4% -4% -4% -4% -3% -3 6. Value With FD 50,058,359 46,107,336 44,447,525 45,441,773 48,735,003 51,711,892 51,771,025 51,661,106 -6.92% -7.89% -3.60% 224% 6.50% 13.01% 13.13% 12.89% C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2,923,651 2,799,587 2,799,587 2. HACA Aid 3. City Levy 18,141,000 17,401,612 18,741,312 18,833,917 19,300,349 20,198,349 20,322,413 20,322,413 4. Tax Levies - Gross 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 23,122,000 23,122,000 23,122,000 D. RATES 1. Fiscal (C1 /B5) 39.860% 42.388% 44.110% 49.210% 47.891% 47.891% 45274% 45274% 2. City Levy (C3/B4) 42.390% 44.110% 49210% 47.891% 45274% 44288% 44.579% 44.687% E. MARKET VALUE DOLLAR /RATE 1. City Dollar Levy 1,664,000 1,802,000 863,000 884,000 910,000 936,000 936,000 936,000 2. City Rate (E1 1A) 0.037540% 0.04168% 002121% 0.02123% 0.02035% 001991% 001991% 0.01994% Tax Capacity Levy 21,036,000 20,223,249 21,547,946 21,843,000 22,224,000 23,122,000 23,122,000 23,122,000 MV Levy 1,664,000 1,802,000 863,000 884,000 910,000 936,000 936,000 936,000 22,700,000 22,025,249 22,410,946 22,727,000 23,134,000 24,058,000 24,058,000 24,058,000 1.41% 1.79%1 3.99%1 4.04%1 3.99% RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2016 tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 44.687% 0.019938% total Tax Capacity (excluded TCV contributed to FD pool & & TIF Captured 45,477,453 4,694,547,629 Gross tax Dollars generated 20,322,413 936,000 21,258,413 Add Fiscal Disparity distribution recd from pool 2,799,587 2,799,587 23,122,000 936,000 24,058,000 Recap of Fiscal Disparities 2011 2012 2013 2014 2015 2016 Prelim 2016 - Prelim 2016 - Dec'15 Tax Capacity (tax base) Contributed to Pc 4,742,967 4,416,654 4,332,386 4,093,738 4,169,064 4,169,064 4,188,782 4,188,782 Tax Capacity (tax base ) Received from P 7,262,899 6,656,688 6,362,806 6,114,780 6,104,802 6,104,802 6,183,653 6,183,653 Net Gain (Loss) of Value from Pool 2,519,932 2,240,034 2,030,420 2,021,042 1,935,738 1,935,738 1,994,871 1,994,871 Tax Dollars Received from Pool 2,895,000 2,821,637 2,806,634 3,009,083 2,923,651 2,923,651 2,799,587 2,799,587 tax dollars as % of tax base contributed 61.0% 63.9% 64.8% 73.5% 701% 701% 66.8% 66.8% Tax Capacity 2016 final 11- 30- 15.xlsx CITY OF APPLE VALLEY EST. PROPERTY TAXES - PAYABLE 2016 - IN ISD 196- UPDATED FOR NEW COUNTY 12/1/2015 5 CITY PORTION OF TAXES ONLY PROPERTYDATA TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 4.85% (the median increase for AV) Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 218,000 4.76% Market Value - Exclusion MV (18,511) (17,620) Taxable MV 189,589 200,380 5.69% Tax Capacity 1896 2004 Tax Capacity Rates: City 45.274% 44.687% City Ref. 0.0204% 0.01994% Total 45.294% 44.707% Property Taxes: City 858.39 895.52 37.13 City Ref. 42.36 43.46 1.11 Total 900.75 938.98 $ 38.24 Operation 4.12% Debt 0.12% Total 4.25% TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 8.36 % ( =TMV 10% incr.) 75% of Homes TMV increased <10% Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 225,500 8.36% Market Value - Exclusion MV (18,511) (16,945) Taxable MV 189,589 208,555 10.00% Tax Capacity 1896 2086 Tax Capacity Rates: City 45.274% 44.687% City Ref. 0.020% 0.01994% Total 45.294% 44.707% Property Taxes: City 858.39 932.17 73.78 City Ref. 42.36 44.96 2.60 Total 900.75 977.13 $ 76.38 Operation 8.19% Debt 0.29% Total 8.48% TAX IMPACT FOR PROPERTY WITH ZERO INCREASE IN TAXABLE VALUE Year 2015 2016 City Change New Market Value Exclusion New Market Value Exclusion 15 to '16 Market Value 208,100 208,100 0.00% Market Value - Exclusion MV (18,511) (18,511) Taxable MV 189,589 189,589 0.00% Tax Capacity 1896 1896 Tax Capacity Rates: City 45.274% 44.687% City Ref. 0.020% 0.01994% Total 45.294% 44.707% Property Taxes: City 858.39 847.26 (11.13) City Ref. 42.36 41.49 (0.87) Total 900.75 888.75 $ (12.00) Operation -1.24% Debt -0.10% Total -1.33% 7 see .... ..... 0000 000- Apple ALL FUNDS BUDGET SUMMARY 8 CITY OF APPLE VALLEY, MINNESOTA 2016 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV Future Road EDA Vehicle Municipal Budgeted General Equipment Joint Powers Capital Projects Capital Improvement Operations Replacement Building Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Projects Fund Fund Fund Fund Funds 2016 Property tax- Current & Delinq Net $ 22,631,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 121,000 $ 22,752,000 MVHC Aid cut expected - - - - - - - Franchise & other taxes 589,180 - 71,000 100,000 - - - - - - 760,180 Special assessments 14,000 - - - - 792,580 - - - - 806,580 Licenses 162,230 - - - - - - - - - 162,230 Permits 934,200 - - - - - - - - - 934,200 Intergovernmental 672,925 - - - - 1,869,350 - - - 251,000 2,793,275 Charges for services 1,979,285 - 145,026 - - - - - - 22,598,250 24,722,561 Fines and penalties 274,000 - - - - - - - - - 274,000 I nvestment earnings 173,000 3,900 2,000 1,910 180,000 - 2,100 9,135 4,875 281,375 658,295 Other Revenues 103,200 65,000 52,026 - 7,491 - - 76,500 - 156,000 460,217 Rentals 567,700 - - - - - - - - - 567,700 Use of Reserves - - - - - - - - - - - Admin Charges to other funds 901,500 - - - - - - 716,355 - - 1,617,855 Subtotal before transfers & debt 29,002,220 68,900 270,052 101,910 187,491 2,661,930 2,100 801,990 4,875 23,407,625 56,509,093 Debt Issued - 470,000 - - - - - - - - 470,000 Transfers In 1,281,000 - 20,000 - - 5,829,200 - 461,000 541,500 - 8,132,700 Total revenues 30,283,220 538,900 290,052 101,910 187.,491 8,491,130 2,100 1,262,990 546,375 23,407,625 65,111,793 Expenditures: Salaries & Wages 14,044,694 156,947 - 3,219,282 17,420,923 Social Security (FICA & Medicare) 717,800 11,500 - 240,317 969,617 PERA 1,377,240 11,275 - 196,660 1,585,175 Provided Insurance 2,192,280 25,570 - 432,870 2,650,720 Other Benefits (Work Comp,etc) 413,855 410 - 85,321 499,586 Total Personal Service 18,745,869 - 205,702 - - - - - - 4,174,450 23,126,021 Supplies 1,468,145 - 3,900 835 - - - - - 522,017 1,994,897 Contractural Services 2,876,985 - 4,500 37,000 - 460,000 8,900 - - 795,031 4,182,416 Utilities 651,195 - - - - - - - - 745,140 1,396,335 Repairs &.Maintenance 430,646 - 4,000 300 - - - - - 511,209 946,155 Travel, Training, Dues 504,285 - 8,250 - - - 30,100 - - 55,710 598,345 Other Expenditures 1,456,590 - 3,500 - - - 7,500 - - 3,478,395 4,945,985 Miscellaneous - - - - - - - - - 175,500 175,500 Items for Resale 72,550 - - - - - - - - 6,979,950 7,052,500 Capital Outlay 877,255 527,000 60,200 - - 8,031,130 - 1,108,600 231,500 5,626,000 16,461,685 Depreciation - - - - - - - 544,000 - 2,648,900 3,192,900 Admin Fees - - - - - - - - - 739,500 739,500 Debt Service - - - - - - - - - 1,060,235 1,060,235 Subtotal before transfers 27,083,520 527,000 290,052 38,135 - 8,491,130 46,500 1,652,600 231,500 27,512,037 65,872.,474 Transfers Out 3,199,700 - - 20,000 1,330,000 - - - - 1,281,000 5,830,700 Total expenditures 30,283,220 527,000 290,052 58,135 1,330,000 8,491,130 46,500 1,652,600 231,500 28,793,037 71,703,174 Revenues over (under) expenditures - 11,900 - 43,775 (1,142,509) - (44,400) (389,610) 314,875 (5,385,412) (6,591,381) 9 CITY OF APPLE VALLEY, MINNESOTA 2016 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2016 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ - $ - $ - $ 121,000 $ - $ - $ - $ 121,000 MVHC Aid cut expected - - - - - - - - Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 251,000 - - - 251,000 Charges for services 8,420,600 1,539,500 9,944,000 506,300 1,580,000 482,000 125,850 22,598,250 Fines and penalties - - - - - - - - Investment earnings 30,000 - 210,000 - 32,000 375 9,000 281,375 Other Revenues - - 135,000 14,000 5,000 - 2,000 156,000 Rentals - - - - - - - - Use of Reserves - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 8,450,600 1,539,500 10,289,000 892,300 1,617,000 482,375 136,850 23,407,625 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 8,450,600 1,539,500 10,289,000 892,300 1,617,000 482,375 136,850 23,407,625 Expenditures: Wages & Salaries 826,305 659,320 1,198,922 338,595 189,890 - 6,250 3,219,282 Social Security (FICA & Medicare) 63,215 50,435 91,380 25,200 9,605 - 482 240,317 PERA 61,215 22,335 87,100 16,130 9,420 - 460 196,660 Provided Insurance 84,255 58,255 237,075 27,740 25,545 - - 432,870 Other Benefits (Work Comp,etc) 21,240 15,090 40,110 6,365 2,480 - 36 85,321 1,056,230 805,435 1,654,587 414,030 236,940 - 7,228 4,174,450 Supplies 22,750 127,000 302,032 34,050 21,445 8,000 6,740 522,017 Contractural Services 39,585 44,500 355,686 53,350 246,260 27,000 28,650 795,031 Utilities 64,975 59,000 450,715 155,500 12,800 - 2,150 745,140 Repairs & Maintenance 45,029 25,000 332,985 40,500 66,475 - 1,220 511,209 Travel, Training, Dues 12,050 11,000 25,685 3,950 1,740 - 1,285 55,710 Other Expenditures 267,015 51,520 3,106,975 29,435 7,800 7,700 7,950 3,478,395 Miscellaneous 127,000 18,000 30,000 500 - - - 175,500 Items for Resale 6,315,450 182,500 20,000 14,000 - 448,000 - 6,979,950 Capital Outlay 31,000 137,000 4,645,000 28,500 654,500 - 130,000 5,626,000 Depreciation 175,700 162,100 1,640,000 152,100 500,000 - 19,000 2,648,900 Admin Fees - - 407,000 - 332,500 - - 739,500 Debt Service 260,000 12,510 580,125 - 207,600 - - 1,060,235 Subtotal before transfers 8,416,784 1,635,565 13,550,790 925,915 2,288,060 490,700 204,223 27,512,037 Transfers Out 630,000 - 651,000 - - - - 1,281,000 Total expenditures 9,046,784 1,635,565 14,201,790 925,915 2,288,060 490,700 204,223 28,793,037 Revenues over (under) expenditures (596,184) (96,065) (3,912,790) (33,615) (671,060) (8,325) (67,373) (5,385,412) Addback: Principal Portion Debt Service inc above 230,000 - 365,000 - 155,000 - 750,000 Capital outlay above - not an expense 31,000 137,000 4,645,000 28,500 654,500 - 130,000 5,626,000 Net Income (335,184) 40,935 1,097,210 (5,115) 138,440 (8,325) 62,627 990,588 11 2016 GENERAL FUND REVENUE BUDGET SUMMARY 2012 Actual 2013 Actual Adopted 2014 Actual Adopted 2016 Proposed 2017 Proposed Tax Revenue $ 18,164,799 $ 21,081,786 $ 21,427,496 $ 21,635,155 $ 21,719,000 $ 22,631,000 $ 23,240,200 Other Taxes 78,654 95,909 90,019 103,159 98,805 99,180 101,200 Franchise Fees 450,000 489,083 450,000 450,000 470,000 490,000 499,800 Special Assessments 24,925 11,996 14,000 13,291 14,000 14,000 14,000 Licenses 150,811 173,680 167,275 177,014 164,945 162,230 167,875 Permits 885,815 967,107 671,600 1,467,340 747,600 934,200 972,200 Intergovernmental Revenue 747,384 938,090 701,381 874,473 668,050 672,925 688,730 Charges for Service - Recreation 936,294 882,482 950,000 931,536 929,125 979,550 1,010,100 Charges for Service - General Government 616,242 607,997 615,000 654,761 682,000 770,100 827,210 Charges for Service - Public Safety 227,851 227,308 220,176 220,491 226,700 229,635 234,100 Rentals Park / Rec Facilities 122,172 145,847 130,000 181,531 156,000 161,000 161,000 Rentals Other 357,530 409,475 345,600 453,083 369,000 406,700 414,800 Fines & Penalties 279,089 257,653 284,000 237,014 284,000 274,000 279,500 Other Revenues 350,538 26,533 259,981 440,045 268,000 276,200 290,800 Admin charge to other funds 713,172 785,927 810,000 770,000 859,000 901,500 943,000 Transfer In 1,125,000 1,125,000 1,200,000 1,200,000 1,220,000 1,281,000 1,300,500 Other Use of Reserves - - - - - - - $ 25,230,276 $ 28,225,873 $ 28,336,528 $ 29,808,893 $ 28,876,225 $ 30,283,220 $ 31,145,015 General Fund Revenues 2016 Proposed $30,283,220 Franchise Fees & Other Taxes 2% Licenses & Permits 3% State Police & Fire Relief Aid 2% Taxes Park & Rec- Chgs & Rents 75% 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin charges & Reserves 7% 12 2015 GENERAL FUND REVENUE ACCOUNT DETAIL „ c Account 2012 Adopted 2013 Adopted Description 2011 Actual Budget 2012 Actual Budget - as 2013 Actual O a p g amended 4010 TAXES- CURRENT AD VALOREM 17,843,197 17,897,000 18,049,843 20,919,570 20,955,029 4010 TAXES- CURRENT AD VALOREM- Fire Relief - - - - - 4011 TAXES - DELINQUENT AD VALOREM 158,217 200,000 80,680 200,000 92,539 4013 MV HOMESTEAD CREDIT REVENUE - - - - - 4017 EXCESS TIF 4014 TAXES- MOBILE HOME 7,459 13,000 34,276 13,000 34,218 Tax Revenue 18,008,873 18,110,000 18,164,799 21,132,570 21,081,786 4015 PILOT - AUGUSTANA 39,249 39,000 42,215 50,019 50,019 4020 GRAVELTAX 38,666 35,000 36,439 38,000 45,890 Other Taxes 77,915 74,000 78,654 88,019 95,909 5335 CABLE FRANCHISE FEE 583,782 450,000 450,000 450,000 489,083 5415 FROM WATERISEWER FUND - - - - - Franchise Fees 583,782 450,000 450,000 450,000 489,083 5030 ASSESSMENT INTEREST NEXT YEAR - - - - - 5045 ASSESSMENT NEW LEVY COLL BY AV 4,008 5,000 4,081 5,000 1,380 5055 SA COLL BY DAK CTY- CURRENT 5056 SA COLL BY DAK CTY- DELINQUENT 9,310 9,000 22,731 9,000 6,827 5078 ESCROW PROJECT COSTS 5,100 - (5,100) - 5058 SA PEN & INT COLL BY DAK CTY 447 - 3,213 - 3,789 Special Assessments 18,865 14,000 24,925 14,000 11,996 4030 LICENSE - TOBACCO 11,710 11,440 605 9,000 15,790 4031 LICENSE -TRASH COLLECTION 5,513 5,600 5,300 5,600 5,430 4032 LICENSE -DOG (public safety) 4,596 5,000 5,828 5,000 5,017 4032 LICENSE - KENNEL - - - - - 4033 LICENSE -FUEL 12,060 12,660 12,780 12,000 8,550 4034 LICENSE - LIQUOR /WINE 96,590 94,280 97,318 99,000 105,740 4035 LICENSE -BEER ON & OFF 25,230 5,840 6,195 5,800 10,280 4036 LICENSE - TRANSIENT MERCHANT 9,800 8,500 10,675 8,600 6,900 4037 LICENSE - VENDING MACHINES 1,860 1,905 1,815 1,900 1,635 4038 LICENSE - MASSAGE THERAPY 7,800 5,600 7,375 6,000 7,863 4049 LICENSE -OTHER 4,285 2,725 2,920 2,000 6,475 Licenses 179,444 153,550 150,811 154,900 173,680 4060 PERMIT - BUILDING PERMIT 331,961 400,000 452,119 418,000 461,977 4061 PERMIT - GRADING 4,198 - 9,238 - 7,892 4062 PERMIT - GRAVEL OPERATION 9,750 8,000 9,600 9,600 9,600 4063 PERMIT- HEATING 43,622 44,000 63,819 44,000 96,506 4065 PERMIT- PLUMBING 51,825 55,000 78,175 53,000 92,881 4066 PERMIT -SIGNS & BILLBOARDS 4,235 7,000 4,776 7,000 8,824 4067 PERMIT - UTILITY INSTALLATION 5,812 10,000 11,816 6,000 1,240 4070 PERMIT -SP INSP /REINSP FEE 765 - 537 - 1,075 4071 TEMP CERTIFICATE OF OCCUPANCY - - - 4072 STATE SURTAX COLLECTED 70 3,417 184 4073 PERMIT - BUILDING PLAN REVIEW 78,323 149,957 144,420 4074 PERMIT FEES -ROW 2,301 13,584 20,531 4075 PERMIT -FIRE ALRM /SPRINKLER 6,963 - 5,968 - 22,930 4099 PERMIT -OTHER 3,135 2,000 3,636 2,000 4,289 4911 WATER SERVICE PERMIT - 1,385 3,000 1,890 4915 SEWER SERVICE PERMIT - 1,443 3,000 2,130 4924 ELECTRICAL INSPECTION PERMIT 73,468 76,345 71,200 90,738 4923 COMMCL WTR/SWR PERMIT 444 - - - - Permits 616,872 526,000 885,815 616,800 967,107 13 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) ,�, '0 Account 2014 Adopted 2015 Budget 2016 Admin 2017 2014 Actual 0 a Description Budget Adopted Recommended Recommended 4010 TAXES - CURRENT AD VALOREM 21,214,496 21,289,520 21,506,000 22,418,000 23,006,200 4010 TAXES- CURRENT AD VALOREM- Fire Relief - - - - - 4011 TAXES - DELINQUENT AD VALOREM 200,000 258,704 200,000 200,000 200,000 4013 MV HOMESTEAD CREDIT REVENUE - - - - - 4017 EXCESS TIF 53,969 - - 4014 TAXES- MOBILE HOME 13,000 32,962 13,000 13,000 34,000 Tax Revenue 21,427,496 21,635,155 21,719,000 22,631,000 23,240,200 4015 PILOT - AUGUSTANA 50,019 52,547 53,805 54,180 55,300 4020 GRAVEL TAX 40,000 50,612 45,000 45,000 45,900 Other Taxes 90,019 103,159 98,805 99,180 101,200 5335 CABLE FRANCHISE FEE 450,000 450,000 470,000 490,000 499,800 5415 FROM WATERISEWER FUND - - - - - Franchise Fees 450,000 450,000 470,000 490,000 499,800 5030 ASSESSMENT INTEREST NEXT YEAR - - - - - 5045 ASSESSMENT NEW LEVY COLL BY AV 5,000 1,248 5,000 5,000 4,000 5055 SA COLL BY DAK CTY- CURRENT 2,685 - 2,500 5056 SA COLL BY DAK CTY- DELINQUENT 9,000 7,552 9,000 9,000 7,500 5078 ESCROW PROJECT COSTS 1,874 - - 5058 SA PEN & INT COLL BY DAK CTY - (68) - - - Special Assessments 14,000 13,291 14,000 14,000 14,000 4030 LICENSE - TOBACCO 12,045 625 11,440 7,500 7,500 4031 LICENSE -TRASH COLLECTION 5,300 6,450 5,610 6,540 6,700 4032 LICENSE -DOG (public safety) 5,000 10,044 5,000 5,200 5,300 4032 LICENSE - KENNEL - - - 60 100 4033 LICENSE -FUEL 12,900 12,805 12,075 12,870 13,100 4034 LICENSE - LIQUOR /WINE 109,520 125,055 110,700 109,150 114,150 4035 LICENSE -BEER ON & OFF 5,650 4,210 6,200 5,800 5,800 4036 LICENSE - TRANSIENT MERCHANT 7,000 7,350 5,350 7,000 7,000 4037 LICENSE - VENDING MACHINES 1,815 1,440 1,635 1,440 1,500 4038 LICENSE - MASSAGE THERAPY 5,200 5,520 3,850 3,525 3,525 4049 LICENSE -OTHER 2,845 3,515 3,085 3,145 3,200 Licenses 167,275 177,014 164,945 162,230 167,875 4060 PERMIT - BUILDING PERMIT 460,000 814,631 400,000 515,300 545,000 4061 PERMIT - GRADING - 10,248 - - - 4062 PERMIT - GRAVEL OPERATION 9,600 9,600 9,600 11,700 11,900 4063 PERMIT - HEATING 50,000 94,476 50,000 60,600 61,800 4065 PERMIT - PLUMBING 53,000 105,811 53,000 64,400 65,700 4066 PERMIT -SIGNS & BILLBOARDS 7,000 6,337 7,000 7,300 7,400 4067 PERMIT - UTILITY INSTALLATION 6,000 758 6,000 7,300 7,400 4070 PERMIT -SP INSP /REINSP FEE - 260 - - - 4071 TEMP CERTIFICATE OF OCCUPANCY - 4072 STATE SURTAX COLLECTED 17 - - - 4073 PERMIT - BUILDING PLAN REVIEW 287,138 130,000 157,700 160,900 4074 PERMIT FEES -ROW 16,360 - - - 4075 PERMIT- FIRE ALRM/SPRINKLER - 17,141 - - - 4099 PERMIT -OTHER 2,000 3,603 2,000 2,500 2,600 4911 WATER SERVICE PERMIT 2,371 - - 4915 SEWER SERVICE PERMIT 2,801 - - 4924 ELECTRICAL INSPECTION PERMIT 84,000 95,788 90,000 107,400 109,500 4923 COMMCL WTR/SWR PERMIT - - - - - Permits 671,600 1,467,340 747,600 934,200 972,200 14 2015 GENERAL FUND REVENUE ACCOUNT DETAIL „ c Account 2012 Adopted 2013 Adopted Description 2011 Actual Budget 2012 Actual Budget - as 2013 Actual O a p g amended 4110 STATE GRANTS (PERA & Pert Measurement) 42,967 43,000 36,095 43,000 36,095 4120 AID -LOCAL GOVERNMENT - - - - - 4130 AID -FIRE # - see note 179,993 182,389 185,481 179,997 261,396 4140 AID -STATE POLICE 322,628 330,000 310,681 330,000 333,571 4142 STATE GRANTS - OTHER - Fire MBFTE Training 9,133 - - 6,000 4143 FED GRANT - POLICE 4144 FED GRANT - FIRE 4150 GRANTS - OTHER - Community Development - 25,435 - 200,000 4150 GRANTS - OTHER - General Government - - 4150 GRANTS - OTHER - Public Works - - - - 4141 GRANTS - OTHER - Misc Pub Safety 10,606 - 111,432 8,000 4141 FEES -POST BOARD REIMB CONTINUING ED 18,179 16,000 - 16,000 15,378 4144 FED GRANT - Fire - Training officer 57,203 4150 GRANTS - OTHER - Recreation 250 - - - - 4150 GRANTS- OTHER- Police - - 78,260 - 34,447 Intergovernmental Revenue 583,756 571,389 747,384 582,997 938,090 4310 REDWOOD PUBLIC SWIMMING 26,369 20,000 24,153 25,000 31,071 4311 REDWOOD SWIMMING LESSONS 20,506 15,000 21,965 18,000 16,199 4312 REDWOOD CONCESSIONS 5,882 6,000 9,748 6,000 6,120 4330 SWIM CENTER REVENUE 481,376 534,000 521,602 534,000 471,307 4331 SWIM CENTER CONCESSION 101,156 90,000 87,125 90,000 110,898 4350 SUMMER PLAYGROUND ACTIVITIES 7,507 7,000 7,747 7,000 9,950 4351 PRE SCHOOL PROGRAMS 26,821 20,000 21,130 25,000 19,445 4352 TEEN PROGRAMS - 2,000 - 1,000 - 4353 PUPPET WAGON - - 4354 COACHING CERTIFICATION - - - - - 4355 RECREATION USER FEES 53,642 58,000 72,664 52,000 61,279 4356 RECREATION LEAGUE ENTRY FEES 153,237 175,000 156,678 165,000 137,921 4357 JCRP CONCESSIONS 7,268 11,000 6,664 8,000 4,579 4358 VENDING COMMISSIONS 3,023 6,000 2,411 3,000 3,091 4359 REC SENIOR REVENUE - REIMB 386 2,000 (643) 1,000 820 4360 REC- SENIOR PROGRAM REVENUE 11,563 15,000 3,778 15,000 7,691 4361 QUARRY POINT CONCESSIONS 3,212 4,000 1,272 4,000 2,111 Charges for Service - Recreation 901,948 965,000 936,294 954,000 882,482 4210 FEES - ELECTION FILING - - 25 - - 4211 FEES -MAP SALES 1,690 800 2,445 800 440 4212 FEES - ASSESSMENT SEARCHES 40 - 100 - 120 4213 FEES -BOOK SALES - - - - - 4214 FEES -PLAT 4,558 2,000 3,650 2,000 4,164 4215 FEES - SPECIAL USE 260 1,000 1,060 1,000 806 4216 FEES - REZONING 5,190 4,000 3,850 4,000 6,814 4217 FEES - INSPECTIONS NAT RESOURCES 11,470 - 14,297 - 16,927 4218 FEES - CODE ENFORCEMENT 4,700 - 3,400 - 2,550 4219 FEES - ENGINEERING 230,065 528,246 577,880 551,757 572,506 4229 FEES - CONDUIT DEBT FEE 25,000 - - - - 4229 FEES -OTHER 10,568 10,000 9,535 10,000 3,670 Charges for Service - General Government 293,541 546,046 616,242 569,557 607,997 4250 FEES - ACCIDENT REPORT 1,158 1,000 450 1,000 324 4251 FEES - ANIMAL PICKUP 7,122 6,000 4,763 7,000 5,295 4259 FEES -OTHER PUBLIC SAFETY 13,864 20,000 18,407 10,000 26,119 4259 FEES -DRUG TASK FORCE - - - - - 4259 FEES- DARE,LIASON OFFICER 147,702 149,179 149,179 150,670 150,670 4226 FEES -OTHER PUBLIC SAFETY 13,864 - 1,701 1,687 5345 REIMBURSE POLICE SPEC DETAIL 45,920 53,351 40,000 43,213 5345 REIMBURSE POLICE SPEC DETAIL - - - - - Charges for Service - Public Safety 229,630 176,179 227,851 208,670 227,308 15 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) ,�, '0 Account 2014 Adopted 2015 Budget 2016 Admin 2017 2014 Actual 0 a Description Budget Adopted Recommended Recommended 4110 STATE GRANTS (PERA & Pert Measurement) 36,000 36,710 36,000 36,000 36,000 4120 AID -LOCAL GOVERNMENT - - - - - 4130 AID -FIRE # - see note 183,481 259,829 200,000 270,225 281,030 4140 AID -STATE POLICE 330,000 360,490 330,000 335,000 340,000 4142 STATE GRANTS - OTHER - Fire MBFTE Training 6,000 6,000 6,000 6,000 4143 FED GRANT - POLICE 6,029 - - 4144 FED GRANT - FIRE 178,014 4150 GRANTS - OTHER - Community Development 4150 GRANTS - OTHER - General Government 4150 GRANTS - OTHER - Public Works - - 4141 GRANTS - OTHER - Misc Pub Safety 7,700 21,096 4,400 4,400 4,400 4141 FEES -POST BOARD REIMB CONTINUING ED 19,000 19,000 19,000 19,000 4144 FED GRANT - Fire - Training officer 117,800 12,305 69,250 - - 4150 GRANTS - OTHER- Recreation - - 4150 GRANTS- OTHER- Police 1,400 3,400 2,300 2,300 Intergovernmental Revenue 701,381 874,473 668,050 672,925 688,730 4310 REDWOOD PUBLIC SWIMMING 25,000 29,388 26,000 27,300 28,000 4311 REDWOOD SWIMMING LESSONS 20,000 19,647 19,000 20,000 20,600 4312 REDWOOD CONCESSIONS 7,000 5,433 7,000 7,400 7,600 4330 SWIM CENTER REVENUE 520,000 504,945 520,000 546,000 556,000 4331 SWIM CENTER CONCESSION 90,000 72,673 90,000 94,500 97,300 4350 SUMMER PLAYGROUND ACTIVITIES 7,000 10,535 9,000 10,000 10,300 4351 PRESCHOOLPROGRAMS 25,000 35,702 20,000 21,000 21,600 4352 TEEN PROGRAMS 1,000 - 1,000 1,100 1,100 4353 PUPPET WAGON - - - - 4354 COACHING CERTIFICATION - - - - - 4355 RECREATION USER FEES 65,000 60,860 67,000 70,400 79,000 4356 RECREATION LEAGUE ENTRY FEES 160,000 159,724 153,125 161,250 165,000 4357 JCRP CONCESSIONS 8,000 7,648 5,000 5,300 5,400 4358 VENDING COMMISSIONS 3,000 2,169 3,000 3,200 3,300 4359 REC SENIOR REVENUE - REIMB 1,000 1,086 1,000 1,100 1,100 4360 REC-SENIOR PROGRAM REVENUE 15,000 21,726 8,000 11,000 13,800 4361 QUARRY POINT CONCESSIONS 3,000 - - - - Charges for Service- Recreation 950,000 931,536 929,125 979,550 1,010,100 4210 FEES - ELECTION FILING - 25 - - - 4211 FEES -MAP SALES 1,000 337 1,000 1,370 1,180 4212 FEES - ASSESSMENT SEARCHES - 25 - - - 4213 FEES -BOOK SALES - - - - - 4214 FEES -PLAT 4,000 6,059 4,000 8,200 8,400 4215 FEES - SPECIAL USE 1,000 416 1,000 2,430 2,430 4216 FEES - REZONING 4,000 14,924 4,000 8,200 8,400 4217 FEES - INSPECTIONS NAT RESOURCES - 28,603 15,000 15,500 15,800 4218 FEES - CODE ENFORCEMENT - 3,700 2,000 2,100 2,100 4219 FEES - ENGINEERING 595,000 595,693 645,000 722,000 778,400 4229 FEES - CONDUIT DEBT FEE - - - - - 4229 FEES -OTHER 10,000 4,979 10,000 10,300 10,500 Charges for Service - General Government 615,000 654,761 682,000 770,100 827,210 4250 FEES - ACCIDENT REPORT 1,000 360 1,000 1,000 1,000 4251 FEES - ANIMAL PICKUP 7,000 3,920 7,000 7,000 7,100 4259 FEES -OTHER PUBLIC SAFETY 10,000 21,098 10,000 10,000 10,200 4259 FEES -DRUG TASK FORCE - - - - - 4259 FEES- DARE,LIASON OFFICER 152,176 152,178 153,700 155,235 158,300 4226 FEES -OTHER PUBLIC SAFETY 10,000 10,000 10,200 5345 REIMBURSE POLICE SPEC DETAIL 50,000 42,935 45,000 46,400 47,300 5345 REIMBURSE POLICE SPEC DETAIL - - - - - Charges for Service - Public Safety 220,176 220,491 226,700 229,635 234,100 16 2015 GENERAL FUND REVENUE ACCOUNT DETAIL c Account 2012 Adopted 2013 Adopted U Description 2011 Actual Budget 2012 Actual Budget - as 2013 Actual O a p g amended 5110 RENTS - REDWOOD 8,634 14,000 10,270 14,000 10,118 5112 RENTS -HAYES - - - - - 5115 RENTS -APPLE VALLEY COMM CENTER 30,961 40,000 32,455 40,000 39,431 5116 RENTS -HAYES COMM & SENIOR CTR 33,554 25,000 37,575 35,000 60,794 5120 RENTS -SWIM CENTER 2,730 5,000 7,408 5,000 9,663 5125 RENTS - JOHNNY CAKE RIDGE PARK - - - - - 5126 RENTS - FIELDS 22,740 25,000 23,135 25,000 17,514 5130 RENTS -TEEN CENTER 691 2,000 887 1,000 1,891 5199 RENTS -OTHER 6,289 18,000 10,442 7,000 6,436 Rentals Park/ Rec Facilities 105,599 129,000 122,172 127,000 145,847 5197 RENTS -OTHER - Allina Fire Hall Lease 30,558 30,500 30,558 30,600 34,051 5195 RENTS-STREETS 1,000 - - - - 5210 ANTENNA LEASE 286,245 300,000 326,972 310,000 375,424 5215 ANTENNA LEASE- ESCROWS 5199 RENTS -OTHER - Bonestroo City Hall Rent 8,050 - - - - 5199 RENTS -OTHER - - - - - Rentals Other 325,853 330,500 357,530 340,600 409,475 4270 COURT FINES 285,046 275,000 275,838 280,000 255,945 4276 SUBPOENA FEES - - 176 308 4275 PENALTIES 3,900 4,450 3,075 2,000 1,400 Fines & Penalties 288,946 279,450 279,089 282,000 257,653 8100 SALE OF PROPERTY 43,281 20,000 100,377 20,000 2,500 5010 INVESTMENT INTEREST 410,341 160,000 171,318 160,000 (122,708) 5310 CONTRIBUTIONS & DONATIONS 900 - 1,276 - 51,125 5320 POP MACHINE - CITY HALL 960 794 5321 POP MACHINE - CMF 2,899 2,641 5322 WASTE OIL 615 694 5330 FORESTERY REVENUE 5340 REFUNDS & REIMBURSEMENTS - General Gov 3,496 60,000 58,738 60,000 69,697 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCRF - 5340 REFUNDS & REIMBURSEMENTS - Public Works 56,794 5340 REFUNDS & REIMBURSEMENTS - Public Safety 9,130 5399 OTHER MISCELLANEOUS REVENUE 32,479 20,000 14,355 20,000 21,790 Other Revenues 556,421 260,000 350,538 260,000 26,533 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 58,999 41,200 18,172 50,000 15,927 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 670,000 670,000 670,000 5397 ADMIN CHG - INVESTMENT FUND 100,000 100,000 25,000 100,000 100,000 5499 ADMIN CHG - LIQUOR FUND - - - - - Admin charge to other funds 828,999 811,200 713 820,000 785,927 5410 FROM LIQUOR FUND 525,000 525,000 525,000 525,000 525,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 600,000 600,000 600,000 5425 FROM POLICE RELIEF FUND - - - - - Transfer In 1,125,000 1,125,000 1,125,000 1,125,000 1,125,000 Other - Use of reserves - - - 167,546 Other Use of Reserves - - - 167,546 Grand Total -Genera I Fund 24,725,444 24,521,314 25,230,276 27,893,659 28,225,873 17 2015 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) ,� 2014 Actual , '0 Account 2014 Adopted 2015 Budget 2016 Admin 2017 0 a Description Budget Adopted Recommended Recommended 5110 RENTS - REDWOOD 10,000 24,934 10,000 10,000 10,000 5112 RENTS -HAYES - - - - - 5115 RENTS -APPLE VALLEY COMM CENTER 35,000 50,734 40,000 45,000 45,000 5116 RENTS -HAYES COMM & SENIOR CTR 42,000 70,126 65,000 70,000 70,000 5120 RENTS -SWIM CENTER 5,000 8,612 8,000 8,000 8,000 5125 RENTS - JOHNNY CAKE RIDGE PARK - - - - - 5126 RENTS - FIELDS 30,000 18,075 25,000 20,000 20,000 5130 RENTS -TEEN CENTER 1,000 1,319 1,000 1,000 1,000 5199 RENTS -OTHER 7,000 7,731 7,000 7,000 7,000 Rentals Park I Rec Facilities 130,000 181,531 156,000 161,000 161,000 5197 RENTS -OTHER - Allina Fire Hall Lease 30,600 34,368 34,000 35,000 35,700 5195 RENTS - STREETS - - - - - 5210 ANTENNA LEASE 315,000 375,525 335,000 371,700 379,100 5215 ANTENNA LEASE- ESCROWS 43,190 - - 5199 RENTS -OTHER - Bonestroo City Hall Rent - - - 5199 RENTS -OTHER - - - - - Rentals Other 345,600 453,083 369,000 406,700 414,800 4270 COURT FINES 280,000 234,843 280,000 270,000 275,400 4276 SUBPOENA FEES 71 - - 4275 PENALTIES 4,000 2,100 4,000 4,000 4,100 Fines & Penalties 284,000 237,014 284,000 274,000 279,500 8100 SALE OF PROPERTY 20,000 46,527 20,000 20,000 20,400 5010 INVESTMENT INTEREST 160,000 288,327 165,000 173,000 185,600 5310 CONTRIBUTIONS & DONATIONS - 11,176 - - - 5320 POP MACHINE - CITY HALL 644 500 700 700 5321 POP MACHINE - CMF 2,484 2,000 2,000 2,000 5322 WASTE OIL 919 500 500 500 5330 FORESTERY REVENUE 5,764 - - 5340 REFUNDS & REIMBURSEMENTS - General Gov 60,000 64,386 60,000 60,000 61,200 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCRF - - 5340 REFUNDS & REIMBURSEMENTS - Public Works 5340 REFUNDS & REIMBURSEMENTS - Public Safety - - 5399 OTHER MISCELLANEOUS REVENUE 19,981 19,818 20,000 20,000 20,400 Other Revenues 259,981 440,045 268,000 276,200 290,800 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 40,000 50,000 52,500 69,200 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 704,000 739,000 753,800 5397 ADMIN CHG - INVESTMENT FUND 100,000 100,000 105,000 110,000 120,000 5499 ADMIN CHG - LIQUOR FUND - - - - - Admin charge to other funds 810,000 770,000 859,000 901,500 943,000 5410 FROM LIQUOR FUND 600,000 600,000 600,000 630,000 630,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 620,000 651,000 670,500 5425 FROM POLICE RELIEF FUND - - - - - Transfer In 1,200,000 1,200,000 1,220,000 1,281,000 1,300,500 Other - Use of reserves - Other Use of Reserves Grand Total - General Fund 28,336,528 29,808,893 28,876,225 30,283,220 31,145,015 19 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT 2014 2015 2016 2016 2017 2017 Department 2012 2013 2014 Actual Council Councli Dept Admun Dept Admin Actual Actual Adopted Adopted Proposed Recommend Proposed Recommend OT!glnaE 01 - MAYOR & COTE COUNCIL 116,244 125,640 132,64E 134,343 144,325 146,605 146,605 150,255 150,255 02- ADMINISTRATEON 376,506 394,699 402,955 410,724 426,635 447,090 447,090 525,271 452,261 03 - CITY CLERK®ELECTIONS 296,340 217,522 310,111 344,735 272,230 380,806 380,806 295,900 294,400 04 - HUMAN RESOURCESIFRONT DESK 419,927 400,501 443,559 493,696 501,295 527,905 530 553,915 552,265 05- INFORMATION TECHNOLOGY 559,177 670,997 660 704,0811 735,290 752,070 745,170 791,505 788,005 16- GENERAL GOVERNMENT BUILDINGS 355,110 385,656 360,648 343,787 359,830 363,080 363,080 444,472 369,860 2,123,303 2,195,016 2,311,054 2,431,366 2,439,605 2,617,556 2,613,556 2,761,318 2,607,046 14 LEGAL SERVICES 478,309 473,863 495,492 484,000 495,800 509,580 509,580 523,772 523,772 08- PENANCE 529,048 487,135 489,490 571,491 605,260 630,895 630,895 652,580 647,780 09- DATA PROCESSENG 182,211 192,047 198,675 197,709 218,610 258,015 248,015 263,120 263,120 10- INDEPENDENT AUDIT 15,160 15,491 13,13E 15,800 13,000 13,100 13,100 13,600 13,600 726,418 694,673 701,303 785,000 836,870 902,010 892,010 929,300 924,500 15- COMMUNETY DEVELOPMENT 591,205 828,889 608,124 612,684 635,445 720,170 685,210 750,740 720,390 06- CODE ENFORCEMENT 177,388 190,327 187,744 203,741 217,920 272,830 223,560 253,327 232,327 768,593 1,019,215 795,868 816,425 853,365 993,000 908,770 1,004,067 952,717 20 POLICE 7,730,674 8,139,32E 8,131,39E 8,366,482 8,527,780 8,744,414 8,713,414 9,071,984 9,040,984 21 -CIVIL DEFENSE 13,049 17,295 17,550 21,560 17,185 21,585 22,585 21,585 20,585 22- COMM SERV OFFIC(CSO) 70,242 91,990 87,276 132,364 100,905 102,845 101,845 108,400 107,400 7,813,965 8,248,613 8,236,224 8,520,406 8,645,870 8,868,844 8,837,844 9,201,969 9,168,969 23 - FERE 1,417,304 1,492,730 1,708,025 1,718,016 1,948,425 1,936,994 1,886,994 1,968,771 1,918,771 76 FIRE RELEEF 466,798 566,437 526,217 449,869 400,230 530,055 530,055 551,255 551,255 1,884,102 2,059,167 2,234,242 2,167,885 2,248,655 2,467,049 2,417,049 2,520,026 2,470,026 27 P ENGINEERENG 547,247 568,097 570,943 576,225 583,225 652,105 648,605 662,525 659,025 28 - BUILDING INSPECTIONS 489,151 574,78E 630,410 558,617 657,320 793,360 753,360 765,305 765,305 29- PUBLIC WORKS ADMINANATURALRES 566,411 592,126 411,224 468,776 468,410 502,665 492,295 624,675 544,549 30 - FLEET & BUILDINGS -CMF 620,861 615,698 682,866 673,472 683,225 788,965 652,965 852,845 667,945 31 - STREET MAINTENANCE 1,643,515 1,784,856 1,702,721 1,779,869 1,803,165 1,840,422 1,836,422 1,899,577 1,894,576 32 -SNOW & ICE REMOVAL 254,666 469,356 428,115 364,603 390,860 397,765 391,765 407,910 401,910 33 TRAFFIC SIGNS /SIGNALSAMARKERS 150,022 151,155 190,84E 206,596 182,440 215,430 202,430 221,205 208,200 4,271,872 4,756,074 4,617,129 4,628,158 4,768,645 5,190,712 4,977,842 5,434,042 5,141,410 37- PARKARECREATIONADMINISTRATION 796,503 822,031 847,476 875,252 891,250 913,144 911,644 1,038,115 947,115 38 - PARK MAINTENANCE 2,251,971 2,345,951 2,394,540 2,507,290 2,469,720 2,895,050 2,792,050 2,996,930 2,827,930 39 - RECREATION PROGRAMS 176,79E 214,062 185,204 190,769 192,315 215,380 196,480 209,740 189,840 40 - REDWOOD POOL 103,838 113,734 119,383 116,593 138,470 129,915 112,365 162,265 137,715 41 - RECREATION SELF - SUPPORTED FROG 192,900 164,950 187,494 207,299 197,465 195,155 184,555 202,060 192,960 42 =AV COMMUNITY CENTER 261,581 313,101 350,926 376,368 329,835 346,335 307,985 904,155 315,805 44 =AQUATIC SWIM CENTER 591,376 602,666 579,349 671,967 669,650 725,740 625,740 929,145 668,145 45- APPLE VALLEY SENIOR CENTER 271,705 319,172 357,202 $10,560 348,120 369,040 345,290 446,165 374,415 43 - CABLE TV 28,076 22,100 27,598 4,674,746 4,917,767 5,049,172 5,256,098 5,236,825 5,789,759 5,476,109 6,888,575 5,653,925 47 INSURANCE 269,099 279,909 267,923 268,000 281,100 294,200 294,200 309,200 309,200 48- CONTINGENCY &TRANSFERS 1,546,842 2,757,233 4,180,000 2,979,190 3,069,490 3,108,770 3,356,260 3,218,670 3,393,450 1,815,941 3,037,142 4,447,923 3,247,190 3,350,590 3,402,970 3,650,460 3,527,870 3,702,650 Grand Total 24,557,250 27,401,530 28,888,407 28,336,528 28,876,225 30,741,480 30,283,220 32,790,939 31,145,015 20 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2012 2013 2014 Account Actual Actual 2014 Actual Council Adopted 6110 - SALARY - REGULAR EMPLOYEES 10,091,790 10,636,408 10,821,349 10,590,594 6111 -SALARY PART -TIME 810,160 843,515 815,646 922,414 6112 - SALARY- SEASONAL TEMP 751,504 704,226 679,437 764,903 6113 - OVERTIME - REGULAR EMPLOYEES 520,656 612,938 631,480 474,930 6114 - OVERTIME PART -TIME EMPLOYEES 3,851 4,224 3,764 7,300 6117 - HOLIDAY PAY 121,665 132,746 150,622 250,563 6121 - INSURANCE CASH BENEFIT 51,259 56,078 44,563 0 6122 - COMP REQUEST - 211,491 - 200,267 - 245,230 0 6123 - SALARY -OTHER 0 0 0 263,163 6124 - OVERTIME - SEASONAL TEMP 5,971 5,659 5,099 0 6105 - SALARIES AND WAGES 12,145,366 12,795,527 12,906,731 13,273,867 6138 - MEDICARE 169,535 176,910 177,007 190,607 6139 - FICA 451,065 464,353 461,393 487,847 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 0 6141 - PENSIONS -PERA 1,096,112 1,164,331 1,239,755 1,263,723 6142 - WORKERS COMPENSATION 312,624 291,060 298,351 326,842 6143 - UNEMPLOYMENT COMPENSATION 8,899 14,909 5,918 6,000 6144 - LONG -TERM DISABILITY INSURANCE 28,437 29,848 28,831 32,046 6145 - MEDICAL INSURANCE 1,379,717 1,486,767 1,600,152 1,913,220 6146 - DENTAL INSURANCE 118,665 129,433 129,409 0 6147 - LIFE INSURANCE -BASIC 1,675 1,707 696 0 6148 - LIFE INSURANCE -SUPP /DEPEND 50,409 48,637 43,553 0 6125 - EMPLOYEE BENEFITS 3,617,137 3,807,955 3,985,066 4,220,285 6100 - TOTAL PERSONAL SERVICES 15,762,503 16,603,482 16,891,797 17,494,152 6210 - OFFICE SUPPLIES 27,829 33,203 25,065 32,685 6211 - SMALL TOOLS & EQUIPMENT 189,120 149,793 107,737 124,418 6212 - MOTOR FUELS /OILS 369,388 391,878 387,536 400,494 6213 - FERTILIZER 49,772 40,812 46,171 50,000 6214 - CHEMICALS 8,074 7,496 9,435 12,326 6215 - EQUIPMENT -PARTS 189,784 186,223 214,075 176,975 6216 - VEHICLES - TIRES /BATTERIES 35,685 48,185 23,393 36,103 6229 - GENERAL SUPPLIES 530,885 621,091 614,757 573,938 6205 - SUPPLIES 1,400,538 1,478,681 1,428,168 1,406,939 6231 - LEGAL SERVICES 480,185 482,367 495,852 484,800 6235 - CONSULTANT SERVICES 219,043 151,482 189,758 193,384 6236 - ELECTION JUDGE PAYMENTS 52,924 0 53,737 59,700 6237 - TELEPHONE /PAGERS 98,392 93,636 89,468 95,457 6238 - POSTAGE /UPS /FEDEX 22,022 31,026 27,012 30,098 6239 - PRINTING 73,763 78,683 67,976 88,810 6240 - CLEANING SERVICE /GARBAGE 57,683 57,761 62,464 77,190 6242 - FIRE ALARM PLAN REVIEWS 150 300 300 413 6243 - ELECTRICAL PERMIT FEES 44,600 61,842 61,964 54,850 6244 - ROW EPERMIT FEES 2,988 925 859 6249 - OTHER CONTRACTUAL SERVICES 1,665,178 1,885,845 1,622,762 1,698,793 6230 - CONTRACTUAL SERVICES 2,716,928 2,843,867 2,672,150 2,783,495 6255 - UTILITIES - ELECTRIC 327,068 338,770 302,292 315,983 6256 - UTILITIES - NATURAL GAS 113,476 160,311 226,148 159,325 6257 - UTILITIES- PROPANE/WATER /SEWER 184,016 123,912 101,667 146,295 6250 - UTILITIES 624,560 622,993 630,107 621,603 21 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2015 2016 2016 2017 2017 Account Council Dept Adrnin Dept Adrnin Adopted Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 10,889,685 11,348,930 11,264,450 11,916,642 11,772,020 6111 -SALARY PART -TIME 932,515 938,264 904,764 1,274,220 930,220 6112 - SALARY- SEASONAL TEMP 694,655 781,355 777,855 582,211 794,890 6113 - OVERTIME - REGULAR EMPLOYEES 465,230 511,725 511,725 506,775 506,775 6114 - OVERTIME PART -TIME EMPLOYEES 7,300 7,300 7,300 7,300 7,300 6117 - HOLIDAY PAY 186,520 124,475 124,475 131,470 131,470 6121 - INSURANCE CASH BENEFIT 0 6122 - COMP REQUEST 0 6123 - SALARY -OTHER 386,770 454,125 454,125 377,035 377,035 6124 - OVERTIME - SEASONAL TEMP 0 6105 - SALARIES AND WAGES 13,562,675 14,166,174 14,044,694 14,795,653 14,519,710 6138 - MEDICARE 197,390 200,385 200,385 207,330 207,330 6139 - FICA 502,835 517,415 517,415 532,075 532,075 6140 - HOSPITAL & LIFE INSURANCE 0 6141 - PENSIONS -PERA 1,357,940 1,377,240 1,377,240 1,432,315 1,432,315 6142 - WORKERS COMPENSATION 360,280 407,655 407,655 458,895 458,895 6143 - UNEMPLOYMENT COMPENSATION 6,100 6,200 6,200 6,200 6,200 6144 - LONG -TERM DISABILITY INSURANCE 32,620 32,570 32,570 35,132 35,132 6145 - MEDICAL INSURANCE 2,059,240 2,159,710 2,159,710 2,231,826 2,231,826 6146 - DENTAL INSURANCE 0 6147 - LIFE INSURANCE -BASIC 0 6148 - LIFE INSURANCE -SUPP /DEPEND 0 6125 - EMPLOYEE BENEFITS 4,516,405 4,701,175 4,701,175 4,903,773 4,903,773 6100 -TOTAL PERSONAL SERVICES 18,079,080 18,867,349 18,745,869 19,699,426 19,423,483 6210 - OFFICE SUPPLIES 29,720 35,408 35,038 33,850 31,670 6211 - SMALL TOOLS & EQUIPMENT 110,010 140,154 142,754 114,178 116,778 6212 - MOTOR FUELS /OILS 411,230 415,830 389,830 433,713 406,213 6213 - FERTILIZER 48,000 48,000 48,000 50,000 50,000 6214 - CHEMICALS 12,145 8,080 9,380 9,480 10,780 6215 - EQUIPMENT -PARTS 185,940 191,006 190,606 194,209 192,809 6216 - VEHICLES - TIRES /BATTERIES 37,935 43,860 38,860 39,922 38,922 6229 - GENERAL SUPPLIES 601,425 625,977 613,677 649,118 628,818 6205 - SUPPLIES 1,436,405 1,508,315 1,468,145 1,524,470 1,475,990 6231 - LEGAL SERVICES 496,600 510,380 510,380 524,572 524,572 6235 - CONSULTANT SERVICES 167,385 238,004 236,804 291,835 261,135 6236 - ELECTION JUDGE PAYMENTS 0 61,000 61,000 6237 - TELEPHONE /PAGERS 99,490 115,322 115,322 117,277 116,277 6238 - POSTAGE /UPS /FEDEX 31,270 32,308 35,308 35,315 35,315 6239 - PRINTING 88,610 95,740 85,740 92,796 83,296 6240 - CLEANING SERVICE /GARBAGE 69,025 76,059 66,559 79,495 69,870 6242 - FIRE ALARM PLAN REVIEWS 420 420 420 840 840 6243 - ELECTRICAL PERMIT FEES 64,000 65,500 65,500 67,000 67,000 6244 - ROW EPERMIT FEES 750 825 825 825 825 6249 - OTHER CONTRACTUAL SERVICES 1,663,255 1,756,827 1,699,127 1,819,135 1,726,330 6230 - CONTRACTUAL SERVICES 2,680,805 2,952,385 2,876,985 3,029,090 2,885,460 6255 - UTILITIES - ELECTRIC 328,035 331,939 323,939 335,154 331,154 6256 - UTILITIES - NATURAL GAS 169,445 176,526 183,526 189,441 186,941 6257 - UTILITIES - PROPANE /WATER /SEWER 139,545 143,730 143,730 157,055 146,055 6250 - UTILITIES 637,025 652,195 651,195 681,650 664,150 22 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2012 2013 2014 Account Actual Actual 2014 Actual Council Adopted 6265 - REPAIRS - EQUIPMENT 195,994 162,658 135,625 168,227 6266 - REPAIRS - BUILDING 127,865 111,501 184,022 132,009 6269 - REPAIRS -OTHER 6,384 10,016 40,573 62,725 6260 - REPAIRS AND MAINTENA 330,243 284,175 360,220 362,961 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 73,663 68,799 80,675 103,481 6276 - SCHOOLS /CONFERENCES /EXP OTHER 61,283 58,473 83,274 75,685 6277 - MILEAGE /AUTO ALLOWANCE 32,811 31,445 32,413 35,420 6278 - SUBSISTENCE ALLOWANCE 7,800 6,930 6,125 10,825 6279 - EDUCATION ASSISTANCE 9,645 509 0 0 6280 - DUES & SUBSCRIPTIONS 109,627 111,799 115,847 124,103 6281 - UNIFORM /CLOTHING ALLOWANCE 113,243 158,421 163,629 153,298 6270- TRAINING/TRAVEL/DUES 408,072 436,377 481,963 502,812 6200 - TOTAL OPERATING COSTS 5,480,340 5,666,092 5,572,607 5,677,810 6310 - RENTAL EXPENSE 145,729 141,139 142,939 173,456 6311 - INSURANCE - PROPERTY /LIABILITY 260,200 265,000 262,000 262,000 6319 - REIMBURSEMENT OF REV COLL FOR 466,010 564,987 526,217 449,869 6320 - REFUNDS & REIMBURSEMENTS 500 6321 - CASH OVER /SHORT 24 -129 -46 0 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 0 0 200 6333 - GENERAL -CASH DISCOUNTS -968 -1,149 -952 0 6349 - LATE FEES /FINANCE CHARGES 3 25 8 0 6350 - BANK FEES /CHARGES 0 251 0 100 6351 - VISA /BANK CHARGES 13,462 19,417 12,950 6355 - ONLINE REGISTRATION FEES 12,242 12,493 21,001 14,000 6399 - OTHER CHARGES 279,431 268,883 276,551 411,149 6300 -TOTAL OTHER EXPENDITURES 1,162,670 1,264,964 1,247,135 1,324,224 6425 - VISA /BANK CHARGES 10,443 0 0 0 6400 - TOTAL EXPENDITURES 10,443 0 0 0 6540 - TAXABLE MISC FOR RESALE 61,791 60,431 67,084 71,000 6545 - NON - TAXABLE MISC FOR RESALE 5,902 7,044 37 6,200 6500 - TOTAL EXPENDITURES 67,693 67,474 67,122 77,200 6600 - TOTAL DEPRECIATION 0 0 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 182,847 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 22,450 4,544 350 6725 - CAPITAL OUTLAY - OFFICE EQUIP 35,047 187,274 109,606 117,900 6730 - CAPITAL OUTLAY - TRANSPORTATION 407,130 347,495 7,364 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 78,341 182,083 262,420 235,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 16,022 100,951 48,906 81,400 6745 - VERF CHARGES 473,472 473,492 6700 - TOTAL CAPITAL OUTLAY 536,540 1,023,101 906,311 908,142 6900 - TOTAL DEBT SERVICE 0 0 0 6001 - EXPENDITURES 23,020,189 24,625,113 24,684,972 25,481,528 7110 - TRANSFER TO OTHER FUNDS 1,537,061 2,776,417 4,202,838 2,855,000 7100 -TOTAL TRANSFERS 1,537,061 2,776,417 4,202,838 2,855,000 24,557,250 27,401,530 28,887,810 28,336,528 23 City of Apple Valley 2016 -2017 Budget Summary General Fund Object 2015 2016 2016 2017 2017 Account Council Dept Admin Dept Adrnin Adopted Proposed Recommend Proposed Recommend 6265 - REPAIRS - EQUIPMENT 170,105 171,314 166,064 172,007 165,357 6266 - REPAIRS - BUILDING 138,045 163,057 165,057 177,409 169,409 6269 - REPAIRS -OTHER 44,525 114,525 99,525 34,525 34,525 6260 - REPAIRS AND MAINTENA 352,675 448,896 430,646 383,941 369,291 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 92,785 84,840 85,440 89,015 86,815 6276 - SCHOOLS /CONFERENCES /EXP OTHER 86,605 86,175 86,175 89,202 89,202 6277 - MILEAGE /AUTO ALLOWANCE 36,820 38,150 37,850 37,510 37,210 6278 - SUBSISTENCE ALLOWANCE 10,960 10,722 10,722 10,450 10,450 6279 - EDUCATION ASSISTANCE 2,460 6280 - DUES & SUBSCRIPTIONS 126,520 133,699 129,199 135,808 131,308 6281 - UNIFORM /CLOTHING ALLOWANCE 148,415 155,199 154,899 158,373 158,073 6270- TRAINING/TRAVEL /DUES 504,565 508,785 504,285 520,358 513,058 6200 -TOTAL OPERATING COSTS 5,611,475 6,070,576 5,931,256 6,139,509 5,907,949 6310 - RENTAL EXPENSE 157,815 111,670 111,170 113,236 107,736 6311 - INSURANCE - PROPERTY /LIABILITY 275,000 288,000 288,000 303,000 303,000 6319 - REIMBURSEMENT OF REV COLL FOR 400,230 530,055 530,055 551,255 551,255 6320 - REFUNDS & REIMBURSEMENTS 200 200 200 200 200 6321 - CASH OVER /SHORT 0 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 6333 - GENERAL -CASH DISCOUNTS 0 6349 - LATE FEES /FINANCE CHARGES 0 6350 - BANK FEES /CHARGES 100 100 100 100 100 6351 - VISA/BANK CHARGES 15,650 18,750 18,750 19,050 19,050 6355 - ONLINE REGISTRATION FEES 14,500 14,500 14,500 21,000 21,000 6399 - OTHER CHARGES 433,925 428,275 493,815 435,488 431,817 6300 - TOTAL OTHER EXPENDITURES 1,297,420 1,391,550 1,456,590 1,443,329 1,434,158 6425 - VISA /BANK CHARGES 0 6400 - TOTAL EXPENDITURES 0 6540 - TAXABLE MISC FOR RESALE 67,500 70,500 66,500 70,500 66,500 6545 - NON - TAXABLE MISC FOR RESALE 6,300 6,050 6,050 6,125 6,125 6500 - TOTAL EXPENDITURES 73,800 76,550 72,550 76,625 72,625 6600 -TOTAL DEPRECIATION 6715 - CAPITAL OUTLAY - BUILDINGS 0 10,000 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 3,500 3,500 500 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 129,200 166,900 126,900 151,950 149,200 6730 - CAPITAL OUTLAY - TRANSPORTATION 24,500 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 141,500 280,000 0 1,024,000 72,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 85,000 140,500 30,500 380,000 44,000 6745 - VERF CHARGES 494,250 716,355 716,355 727,500 727,500 6700 -TOTAL CAPITAL OUTLAY 874,450 1,307,255 877,255 2,293,950 992,700 6900 - TOTAL DEBT SERVICE 6001 - EXPENDITURES 25,936,225 27,713,280 27,083,520 29,652,839 27,830,915 7110 - TRANSFER TO OTHER FUNDS 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 7100 -TOTAL TRANSFERS 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 28,876,225 30,741,480 30,283,220 32,790,939 31,145,015 24 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2012 2013 2014 Department Account Actual Actual 2014 Actual Council Adopted 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 101,304 103,260 110,798 110,498 01 - MAYOR & CITY COUNCIL OPERATING COSTS 14,887 22,381 22,050 23,845 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES 53 - - - 01 - MAYOR & CITY COUNCIL 116,244 125,640 132,848 134,343 02 - ADMINISTRATION PERSONNEL SERVICES 362,119 380,149 388,961 395,434 02 - ADMINISTRATION OPERATING COSTS 14,150 14,550 13,994 15,290 02 - ADMINISTRATION OTHER EXPENDITURES 236 - - - 02- ADMINISTRATION 376,506 394,699 402,955 410,724 03 - CITY CLERK/ELECTIONS PERSONNEL SERVICES 171,853 147,342 181,436 199,233 03 - CITY CLERK/ELECTIONS OPERATING COSTS 122,070 68,812 126,964 142,802 03 - CITY CLERK/ELECTIONS OTHER EXPENDITURES 2,417 31 1,711 2,700 03 - CITY CLERK/ELECTIONS CAPITAL OUTLAY - 1,337 - - 03 - CITY CLERK/ELECTIONS 296,340 217,522 310,111 344,735 04 - HUMAN RESOURCES /FRONT DESK PERSONNEL SERVICES 338,671 358,344 411,042 438,653 04 - HUMAN RESOURCES /FRONT DESK OPERATING COSTS 78,087 31,528 22,556 42,293 04 - HUMAN RESOURCES /FRONT DESK OTHER EXPENDITURES 3,169 10,629 9,961 12,750 04 - HUMAN RESOURCES /FRONT DESK CAPITAL OUTLAY - - - - 04 - HUMAN RESOURCES /FRONT DESK 419,927 400,501 443,559 493,696 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 302,624 308,799 357,068 384,217 05 - INFORMATION TECHNOLOGY OPERATING COSTS 210,900 171,077 203,816 195,964 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 10,606 17,815 10,370 11,000 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 35,047 173,307 89,680 112,900 05 - INFORMATION TECHNOLOGY 559,177 670,997 660,934 704,081 16 - GENERAL GOVERNMENT BUILDINGS PERSONNEL SERVICES 160,380 162,894 171,815 163,077 16 - GENERAL GOVERNMENT BUILDINGS OPERATING COSTS 167,206 184,103 182,893 175,150 16 - GENERAL GOVERNMENT BUILDINGS OTHER EXPENDITURES 957 309 196 - 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 2,783 2,850 3,189 3,000 16 - GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 23,784 35,500 2,556 2,560 16 - GENERAL GOVERNMENT BUILDINGS 355,110 385,656 360,648 343,787 14 - LEGAL SERVICES PERSONNEL SERVICES - - - - 14 - LEGAL SERVICES OPERATING COSTS 478,309 473,863 495,492 484,000 14 - LEGAL SERVICES 478,309 473,863 495,492 484,000 08 - FINANCE PERSONNEL SERVICES 487,563 438,337 446,102 520,391 08 - FINANCE OPERATING COSTS 35,640 43,495 35,120 45,760 08 - FINANCE OTHER EXPENDITURES 5,196 5,303 8,268 5,340 08 - FINANCE EXPENDITURES 649 - - - 08 - FINANCE CAPITAL OUTLAY - - - - 08 - FINANCE 529,048 487,135 489,490 571,491 09 - DATA PROCESSING OPERATING COSTS - - - - 09 - DATA PROCESSING OTHER EXPENDITURES 182,211 192,047 198,675 197,709 09 - DATA PROCESSING 182,211 192,047 198,675 197,709 10 - INDEPENDENT AUDIT OPERATING COSTS 15,160 15,491 13,138 15,800 10 - INDEPENDENT AUDIT 15,160 15,491 13,138 15,800 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 531,588 550,425 559,875 556,809 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 59,019 278,018 47,799 55,875 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES 598 446 450 - 15 - COMMUNITY DEVELOPMENT CAPITAL OUTLAY - - - - 15 - COMMUNITY DEVELOPMENT 591,205 828,889 608,124 612,684 O6 - CODE ENFORCEMENT PERSONNEL SERVICES 139,916 155,401 160,907 184,856 06 - CODE ENFORCEMENT OPERATING COSTS 3,099 23,804 7,691 17,260 O6 - CODE ENFORCEMENT OTHER EXPENDITURES 34,373 198 - - 06 - CODE ENFORCEMENT CAPITAL OUTLAY - 10,925 19,147 1,625 O6 - CODE ENFORCEMENT DEBT SERVICE - - - - 06 - CODE ENFORCEMENT 177,388 190,327 187,744 203,741 20 - POLICE PERSONNEL SERVICES 6,028,181 6,454,423 6,538,372 6,767,363 20 - POLICE OPERATING COSTS 1,429,107 1,386,118 1,307,550 1,350,101 20 - POLICE OTHER EXPENDITURES 69,723 67,603 69,478 73,418 20 - POLICE EXPENDITURES - - - - 20 - POLICE CAPITAL OUTLAY 203,662 231,184 215,998 175,600 20 - POLICE 7,730,674 8,139,328 8,131,398 8,366,482 21 - CIVIL DEFENSE PERSONNEL SERVICES - 21 - CIVIL DEFENSE OPERATING COSTS 13,049 17,295 17,550 21,560 21 - CIVIL DEFENSE OTHER EXPENDITURES - - - - 21 - CIVIL DEFENSE CAPITAL OUTLAY - - - - 21 - CIVIL DEFENSE 13,049 17,295 17,550 21,560 25 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE 2015 2016 2016 2017 2017 Department Object Council Dept Admin Dept Admin Account Adopted Proposed Recommend Proposed Recommend Original 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 115,225 117,805 117,805 121,175 121,175 01 - MAYOR & CITY COUNCIL OPERATING COSTS 29,100 28,800 28,800 29,080 29,080 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES - - - - - 01 - MAYOR & CITY COUNCIL 144,325 146,605 146,605 150,255 150,255 02 - ADMINISTRATION PERSONNEL SERVICES 411,125 431,365 431,365 509,501 436,491 02 - ADMINISTRATION OPERATING COSTS 15,510 15,725 15,725 15,770 15,770 02 - ADMINISTRATION OTHER EXPENDITURES - - - - - 02- ADMINISTRATION 426,635 447,090 447,090 525,271 452,261 03 - CITY CLERK/ELECTIONS PERSONNEL SERVICES 187,990 226,375 226,375 206,785 206,785 03 - CITY CLERK/ELECTIONS OPERATING COSTS 84,240 151,631 151,631 88,615 87,615 03 - CITY CLERK/ELECTIONS OTHER EXPENDITURES - 2,800 2,800 - - 03 - CITY CLERK/ELECTIONS CAPITAL OUTLAY - - - 500 - 03 - CITY CLERK/ELECTIONS 272,230 380,806 380,806 295,900 294,400 04 - HUMAN RESOURCES /FRONT DESK PERSONNEL SERVICES 453,500 478,330 478,330 498,290 498,290 04 - HUMAN RESOURCES /FRONT DESK OPERATING COSTS 31,095 31,125 30,925 32,575 32,075 04 - HUMAN RESOURCES /FRONT DESK OTHER EXPENDITURES 16,700 18,450 21,550 20,300 21,900 04 - HUMAN RESOURCES /FRONT DESK CAPITAL OUTLAY - - - 2,750 - 04 - HUMAN RESOURCES /FRONT DESK 501,295 527,905 530,805 553,915 552,265 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 399,690 417,970 417,970 431,105 431,105 05 - INFORMATION TECHNOLOGY OPERATING COSTS 193,400 199,000 192,100 203,000 199,500 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 13,000 8,200 8,200 8,200 8,200 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 129,200 126,900 126,900 149,200 149,200 05 - INFORMATION TECHNOLOGY 735,290 752,070 745,170 791,505 788,005 16 - GENERAL GOVERNMENT BUILDINGS PERSONNEL SERVICES 169,920 184,855 184,855 251,377 189,765 16 - GENERAL GOVERNMENT BUILDINGS OPERATING COSTS 184,350 172,905 172,905 177,775 174,775 16 - GENERAL GOVERNMENT BUILDINGS OTHER EXPENDITURES - - - - - 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 3,000 2,700 2,700 2,700 2,700 16 - GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY 2,560 2,620 2,620 12,620 2,620 16 - GENERAL GOVERNMENT BUILDINGS 359,830 363,080 363,080 444,472 369,860 14 - LEGAL SERVICES PERSONNEL SERVICES - - - - - 14 - LEGAL SERVICES OPERATING COSTS 495,800 509,580 509,580 523,772 523,772 14 - LEGAL SERVICES 495,800 509,580 509,580 523,772 523,772 08 - FINANCE PERSONNEL SERVICES 551,630 573,665 573,665 594,345 594,345 08 - FINANCE OPERATING COSTS 47,870 51,840 51,840 52,825 48,025 08 - FINANCE OTHER EXPENDITURES 5,760 5,390 5,390 5,410 5,410 08 - FINANCE EXPENDITURES - - - - - 08 - FINANCE CAPITAL OUTLAY - - - - - 08 - FINANCE 605,260 630,895 630,895 652,580 647,780 09 - DATA PROCESSING OPERATING COSTS - - - - - 09 - DATA PROCESSING OTHER EXPENDITURES 218,610 258,015 248,015 263,120 263,120 09 - DATA PROCESSING 218,610 258,015 248,015 263,120 263,120 10 - INDEPENDENT AUDIT OPERATING COSTS 13,000 13,100 13,100 13,600 13,600 10 - INDEPENDENT AUDIT 13,000 13,100 13,100 13,600 13,600 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 574,420 629,145 594,435 609,715 609,715 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 61,025 91,025 90,775 141,025 110,675 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES - - - - - 15 - COMMUNITY DEVELOPMENT CAPITAL OUTLAY - - - - - 15 - COMMUNITY DEVELOPMENT 635,445 720,170 685,210 750,740 720,390 06 - CODE ENFORCEMENT PERSONNEL SERVICES 198,810 230,130 201,860 210,627 210,627 06 - CODE ENFORCEMENT OPERATING COSTS 16,630 40,160 19,160 40,160 19,160 06 - CODE ENFORCEMENT OTHER EXPENDITURES - - - - - 06 - CODE ENFORCEMENT CAPITAL OUTLAY 2,480 2,540 2,540 2,540 2,540 06 - CODE ENFORCEMENT DEBT SERVICE - - - - - 06 - CODE ENFORCEMENT 217,920 272,830 223,560 253,327 232,327 20 - POLICE PERSONNEL SERVICES 6,907,630 7,135,605 7,135,605 7,451,410 7,451,410 20 - POLICE OPERATING COSTS 1,354,500 1,378,439 1,349,439 1,390,204 1,361,204 20 - POLICE OTHER EXPENDITURES 76,020 33,500 31,500 33,500 31,500 20 - POLICE EXPENDITURES - - - - - 20 - POLICE CAPITAL OUTLAY 189,630 196,870 196,870 196,870 196,870 20 - POLICE 8,527,780 8,744,414 8,713,414 9,071,984 9,040,984 21 - CIVIL DEFENSE PERSONNEL SERVICES - 21 - CIVIL DEFENSE OPERATING COSTS 17,185 21,585 22,585 21,585 20,585 21 - CIVIL DEFENSE OTHER EXPENDITURES - - - - - 21 - CIVIL DEFENSE CAPITAL OUTLAY - - - - - 21 - CIVIL DEFENSE 17,185 21,585 22,585 21,585 20,585 26 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2012 2013 2014 Department Account Actual Actual 2014 Actual Council Adopted 22 - COMM SERV OFFIC (CSO) PERSONNEL SERVICES 54,860 70,979 72,578 115,089 22 - COMM SERV OFFIC (CSO) OPERATING COSTS 15,382 21,011 14,697 17,275 22 - COMM SERV OFFIC (CSO) OTHER EXPENDITURES - - - - 22 - COMM SERV OFFIC (CSO) 70,242 91,990 87,276 132,364 23 - FIRE PERSONNEL SERVICES 911,302 912,156 1,015,075 1,085,587 23 - FIRE OPERATING COSTS 426,463 394,922 418,865 358,620 23 - FIRE OTHER EXPENDITURES 2,357 2,259 2,778 2,500 23 - FIRE CAPITAL OUTLAY 77,182 183,393 271,308 271,309 23 - FIRE 1,417,304 1,492,730 1,708,025 1,718,016 76 - FIRE RELIEF PERSONNEL SERVICES - - - - 76 - FIRE RELIEF OPERATING COSTS 788 1,449 - - 76 - FIRE RELIEF OTHER EXPENDITURES 466,010 564,987 526,217 449,869 76 - FIRE RELIEF 466,798 566,437 526,217 449,869 27 - PW ENGINEERING PERSONNEL SERVICES 473,425 493,299 509,425 510,185 27 - PW ENGINEERING OPERATING COSTS 50,037 50,120 54,139 58,305 27 - PW ENGINEERING OTHER EXPENDITURES - - - - 27 - PW ENGINEERING CAPITAL OUTLAY 23,784 24,678 7,380 7,735 27 - PW ENGINEERING 547,247 568,097 570,943 576,225 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 420,791 451,552 505,228 455,867 28 - BUILDING INSPECTIONS OPERATING COSTS 66,725 94,907 109,874 92,155 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 395 5,088 9,332 4,625 28 - BUILDING INSPECTIONS EXPENDITURES 1,240 - - - 28 - BUILDING INSPECTIONS CAPITAL OUTLAY - 23,241 5,976 5,970 28 - BUILDING INSPECTIONS 489,151 574,788 630,410 558,617 29 - PUBLIC WORKS ADMIN /NATURAL- RES PERSONNEL SERVICES 524,386 540,443 343,919 391,269 29 - PUBLIC WORKS ADMIN /NATURAL- RES OPERATING COSTS 37,845 46,553 58,534 68,485 29 - PUBLIC WORKS ADMIN /NATURAL- RES OTHER EXPENDITURES 4,180 5,130 4,775 5,023 29 - PUBLIC WORKS ADMIN /NATURAL- RES CAPITAL OUTLAY - - 3,996 3,999 29 - PUBLIC WORKS ADMIN /NATURAL- RES 566,411 592,126 411,224 468,776 30 - FLEET & BUILDINGS-CMF PERSONNEL SERVICES 396,265 417,471 434,375 445,883 30 - FLEET & BUILDINGS -CMF OPERATING COSTS 124,550 145,454 170,425 148,295 30 - FLEET & BUILDINGS-CMF OTHER EXPENDITURES 2,091 2,749 4,568 6,050 30 - FLEET & BUILDINGS-CMF EXPENDITURES 3,120 3,702 3,458 3,200 30 - FLEET & BUILDINGS-CMF CAPITAL OUTLAY 94,835 46,321 70,040 70,044 30 - FLEET & BUILDINGS-CMF 620,861 615,698 682,866 673,472 31 - STREET MAINTENANCE PERSONNEL SERVICES 1,137,474 1,191,453 1,197,618 1,245,984 31 - STREET MAINTENANCE OPERATING COSTS 474,776 507,951 499,089 519,085 31 - STREET MAINTENANCE OTHER EXPENDITURES (88) 38 (18) 400 31 - STREET MAINTENANCE CAPITAL OUTLAY 31,353 85,414 6,033 14,400 31 - STREET MAINTENANCE 1,643,515 1,784,856 1,702,721 1,779,869 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 90,467 179,554 193,089 163,108 32 - SNOW & ICE REMOVAL OPERATING COSTS 164,199 289,802 235,031 201,495 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES - - (5) - 32 - SNOW & ICE REMOVAL 254,666 469,356 428,115 364,603 33 - TRAFFIC SIGNS /SIGNALS /MARKERS PERSONNEL SERVICES 71,522 68,706 75,002 79,876 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OPERATING COSTS 78,500 82,449 115,847 126,220 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OTHER EXPENDITURES - - - 500 33 - TRAFFIC SIGNS /SIGNALS /MARKERS CAPITAL OUTLAY - - - - 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 150,022 151,155 190,848 206,596 37 - PARK/RECREATION ADMINISTRATION PERSONNEL SERVICES 659,030 696,264 713,103 721,802 37 - PARK/RECREATION ADMINISTRATION OPERATING COSTS 82,547 71,316 73,161 92,550 37 - PARK/RECREATION ADMINISTRATION OTHER EXPENDITURES 52,456 54,452 61,212 60,900 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 2,469 - - - 37 - PARK/RECREATION ADMINISTRATION CAPITAL OUTLAY - - - - 37 - PARK/RECREATION ADMINISTRATION 796,503 822,031 847,476 875,252 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,401,329 1,461,357 1,491,935 1,520,590 38 - PARK MAINTENANCE OPERATING COSTS 759,970 694,478 711,577 804,700 38 - PARK MAINTENANCE OTHER EXPENDITURES 51,022 50,241 51,291 75,000 38 - PARK MAINTENANCE DEPRECIATION - - - - 38 - PARK MAINTENANCE CAPITAL OUTLAY 39,650 139,875 139,736 107,000 38 - PARK MAINTENANCE 2,251,971 2,345,951 2,394,540 2,507,290 27 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE 2015 2016 2016 2017 2017 Department Object Council Dept Admin Dept Admin Account Adopted Proposed Recommend Proposed Recommend Original 22 - COMM SERV OFFIC (CSO) PERSONNEL SERVICES 83,635 85,920 85,920 90,075 90,075 22 - COMM SERV OFFIC (CSO) OPERATING COSTS 17,270 16,925 15,925 18,325 17,325 22 - COMM SERV OFFIC (CSO) OTHER EXPENDITURES - - - - - 22 - COMM SERV OFFIC (CSO) 100,905 102,845 101,845 108,400 107,400 23 - FIRE PERSONNEL SERVICES 1,150,590 1,198,335 1,148,335 1,234,275 1,184,275 23 - FIRE OPERATING COSTS 415,535 449,859 449,859 439,896 439,896 23 - FIRE OTHER EXPENDITURES 2,500 2,500 2,500 2,500 2,500 23 - FIRE CAPITAL OUTLAY 279,800 286,300 286,300 292,100 292,100 23 - FIRE 1,848,425 1,936,994 1,886,994 1,968,771 1,918,771 76 - FIRE RELIEF PERSONNEL SERVICES - - - - - 76 - FIRE RELIEF OPERATING COSTS - - - - - 76 - FIRE RELIEF OTHER EXPENDITURES 400,230 530,055 530,055 551,255 551,255 76 - FIRE RELIEF 400,230 530,055 530,055 551,255 551,255 27 - PW ENGINEERING PERSONNEL SERVICES 524,730 549,015 549,015 563,685 563,685 27 - PW ENGINEERING OPERATING COSTS 53,855 97,830 94,330 94,080 90,580 27 - PW ENGINEERING OTHER EXPENDITURES - - - - - 27 - PW ENGINEERING CAPITAL OUTLAY 4,640 5,260 5,260 4,760 4,760 27 - PW ENGINEERING 583,225 652,105 648,605 662,525 659,025 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 557,320 630,390 630,390 651,725 651,725 28 - BUILDING INSPECTIONS OPERATING COSTS 87,310 109,920 109,920 100,420 100,420 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 7,160 7,390 7,390 7,500 7,500 28 - BUILDING INSPECTIONS EXPENDITURES - - - - - 28 - BUILDING INSPECTIONS CAPITAL OUTLAY 5,530 45,660 5,660 5,660 5,660 28 - BUILDING INSPECTIONS 657,320 793,360 753,360 765,305 765,305 29 - PUBLIC WORKS ADMIN /NATURAL- RES PERSONNEL SERVICES 406,450 410,815 410,815 515,371 445,425 29 - PUBLIC WORKS ADMIN /NATURAL- RES OPERATING COSTS 52,395 82,110 71,740 99,529 89,349 29 - PUBLIC WORKS ADMIN /NATURAL- RES OTHER EXPENDITURES 5,225 5,290 5,290 5,325 5,325 29 - PUBLIC WORKS ADMIN /NATURAL- RES CAPITAL OUTLAY 4,340 4,450 4,450 4,450 4,450 29 - PUBLIC WORKS ADMIN /NATURAL- RES 468,410 502,665 492,295 624,675 544,549 30 - FLEET & BUILDINGS-CMF PERSONNEL SERVICES 460,785 474,355 478,855 486,375 491,000 30 - FLEET & B0tLDONGS -CMF OPERATING COSTS 148,295 163,670 157,170 167,250 159,625 30 - FLEET & BUILDINGS-CMF OTHER EXPENDITURES 6,075 8,190 8,190 8,245 8,245 30 - FLEET & B0ILDINGS -CMF EXPENDITURES 3,300 3,350 3,350 3,425 3,425 30 - FLEET & BULL-DINGS -CMF CAPITAL OUTLAY 64,770 139,400 5,400 187,550 5,550 30 - FLEET & BUILDINGS -CMF 683,225 788,965 652,965 852,845 667,845 31 - STREET MAINTENANCE PERSONNEL SERVICES 1,299,580 1,309,505 1,309,505 1,357,305 1,357,305 31 - STREET MAINTENANCE OPERATING COSTS 490,485 527,317 523,317 538,581 533,581 31 - STREET MAINTENANCE OTHER EXPENDITURES 3,600 3,600 3,600 3,691 3,690 31 - STREET MAINTENANCE CAPITAL OUTLAY 9,500 - - - - 31 - STREET MAINTENANCE 1,803,165 1,840,422 1,836,422 1,899,577 1,894,576 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 166,710 172,440 172,440 177,655 177,655 32 - SNOW & ICE REMOVAL OPERATING COSTS 224,150 225,325 219,325 230,255 224,255 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES - - - - - 32 - SNOW & ICE REMOVAL 390,860 397,765 391,765 407,910 401,910 33 - TRAFFIC SIGNS /SIGNALS /MARKERS PERSONNEL SERVICES 83,535 86,115 86,115 88,655 88,655 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OPERATING COSTS 98,655 128,815 115,815 132,037 119,032 33 - TRAFFIC SIGNS /SIGNALS /MARKERS OTHER EXPENDITURES 250 500 500 513 513 33 - TRAFFIC SIGNS /SIGNALS /MARKERS CAPITAL OUTLAY - - - - - 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 182,440 215,430 202,430 221,205 208,200 37 - PARK/RECREATION ADMINISTRATION PERSONNEL SERVICES 730,850 761,994 761,994 788,665 788,665 37 - PARK/RECREATION ADMINISTRATION OPERATING COSTS 90,850 91,600 90,600 93,700 93,200 37 - PARK/RECREATION ADMINISTRATION OTHER EXPENDITURES 59,550 59,550 59,050 65,750 65,250 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES - - - - - 37 - PARK/RECREATION ADMINISTRATION CAPITAL OUTLAY 10,000 - - 90,000 - 37 - PARK/RECREATION ADMINISTRATION 891,250 913,144 911,644 1,038,115 947,115 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,584,800 1,668,355 1,668,355 1,740,030 1,740,030 38 - PARK MAINTENANCE OPERATING COSTS 782,220 862,440 833,440 837,450 791,450 38 - PARK MAINTENANCE OTHER EXPENDITURES 53,700 52,000 52,000 56,500 51,500 38 - PARK MAINTENANCE DEPRECIATION - - - - - 38 - PARK MAINTENANCE CAPITAL OUTLAY 49,000 312,255 238,255 362,950 244,950 38 - PARK MAINTENANCE 2,469,720 2,895,050 2,792,050 2,996,930 2,827,930 28 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE Object 2012 2013 2014 Department Account Actual Actual 2014 Actual Council Adopted 39 - RECREATION PROGRAMS PERSONNEL SERVICES 144,666 172,547 146,702 146,619 39 - RECREATION PROGRAMS OPERATING COSTS 26,632 35,764 33,288 35,150 39 - RECREATION PROGRAMS OTHER EXPENDITURES 3,839 3,355 4,237 6,000 39- RECREATION PROGRAMS EXPENDITURES - - - - 39 - RECREATION PROGRAMS EXPENDITURES 1,661 2,396 977 3,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY - - - - 39 - RECREATION PROGRAMS 176,798 214,062 185,204 190,769 40 - REDWOOD POOL PERSONNEL SERVICES 63,095 63,873 63,164 64,193 40 - REDWOOD POOL OPERATING COSTS 35,906 35,715 45,449 37,800 40 - REDWOOD POOL OTHER EXPENDITURES 99 371 1,117 600 40 - REDWOOD POOL EXPENDITURES 201 - - - 40 - REDWOOD POOL EXPENDITURES 4,537 5,458 2,697 5,000 40 - REDWOOD POOL CAPITAL OUTLAY - 8,317 6,957 9,000 40 - REDWOOD POOL 103,838 113,734 119,383 116,593 41 - RECREATION SELF- SUPPORTED FROG PERSONNEL SERVICES 71,538 58,964 57,559 71,549 41 - RECREATION SELF - SUPPORTED FROG OPERATING COSTS 108,840 95,232 122,092 113,750 41 - RECREATION SELF - SUPPORTED PROG OTHER EXPENDITURES 9,689 7,481 5,356 14,000 41 - RECREATION SELF - SUPPORTED PROG EXPENDITURES 2,832 3,274 2,487 8,000 41 - RECREATION SELF - SUPPORTED FROG 192,900 164,950 187,494 207,299 42 - AV COMMUNITY CENTER PERSONNEL SERVICES 170,795 185,689 182,797 198,093 42 - AV COMMUNITY CENTER OPERATING COSTS 90,783 95,669 105,077 111,925 42 -AV COMMUNITY CENTER OTHER EXPENDITURES (6) 1,263 3,233 350 42 - AV COMMUNITY CENTER EXPENDITURES 8 - - - 42 - AV COMMUNITY CENTER CAPITAL OUTLAY - 30,480 59,819 66,000 42 - AV COMMUNITY CENTER 261,581 313,101 350,926 376,368 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 323,548 313,606 287,169 308,767 44 - AQUATIC SWIM CENTER OPERATING COSTS 202,265 210,602 226,235 245,900 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 26 6,143 6,344 7,300 44 - AQUATIC SWIM CENTER EXPENDITURES 5,535 - - - 44 - AQUATIC SWIM CENTER EXPENDITURES 52,761 49,794 54,314 55,000 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 7,242 22,521 5,287 55,000 44 - AQUATIC SWIM CENTER 591,376 602,666 579,349 671,967 45 -APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 214,750 251,897 271,002 243,160 45 - APPLE VALLEY SENIOR CENTER OPERATING COSTS 55,751 59,981 82,613 60,400 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 863 688 1,187 2,000 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 342 - - - 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY - 6,607 2,400 5,000 45 - APPLE VALLEY SENIOR CENTER 271,705 319,172 357,202 310,560 43 - CABLE TV PERSONNEL SERVICES 160 (608) (240) - 43 - CABLE TV OPERATING COSTS 9,854 1,291 43 - CABLE TV OTHER EXPENDITURES - - - - 43 - CABLE TV CAPITAL OUTLAY - - - - 43 - CABLE TV TRANSFERS 18,061 21,417 27,838 - 43 - CABLE TV 28,076 22,100 27,598 47 - INSURANCE PERSONNEL SERVICES 8,899 14,909 5,923 6,000 47 - INSURANCE OTHER EXPENDITURES 260,200 265,000 262,000 262,000 47 - INSURANCE 269,099 279,909 267,923 268,000 48 - CONTINGENCY & TRANSFERS OPERATING COSTS 27,842 894 - 48 - CONTINGENCY & TRANSFERS OTHER EXPENDITURES - 1,339 5,000 124,190 48 - CONTINGENCY & TRANSFERS TRANSFERS 1,519,000 2,755,000 4,175,000 2,855,000 48 - CONTINGENCY & TRANSFERS 1,546,842 2,757,233 4,180,000 2,979,190 Grand Total 24,557,250 27,401,530 28,888,407 28,336,528 29 CITY OF APPLE VALLEY 2016 AND 2017 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT AND TYPE 2015 2016 2016 2017 2017 Department Object Council Dept Admin Dept Admin Account Adopted Proposed Recommend Proposed Recommend Original 39 - RECREATION PROGRAMS PERSONNEL SERVICES 151,515 154,080 154,080 157,690 152,690 39 - RECREATION PROGRAMS OPERATING COSTS 35,300 35,800 37,200 36,550 31,950 39 - RECREATION PROGRAMS OTHER EXPENDITURES 4,500 4,500 4,200 4,500 4,200 39- RECREATION PROGRAMS EXPENDITURES - - - - - 39 - RECREATION PROGRAMS EXPENDITURES 1,000 1,000 1,000 1,000 1,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY - 20,000 - 10,000 - 39 - RECREATION PROGRAMS 192,315 215,380 196,480 209,740 189,840 40 - REDWOOD POOL PERSONNEL SERVICES 65,470 67,215 67,215 68,565 68,565 40 - REDWOOD POOL OPERATING COSTS 41,400 41,100 40,650 46,700 44,250 40 - REDWOOD POOL OTHER EXPENDITURES 600 600 500 1,000 900 40 - REDWOOD POOL EXPENDITURES - - - - - 40 - REDWOOD POOL EXPENDITURES 6,000 6,000 4,000 6,000 4,000 40 - REDWOOD POOL CAPITAL OUTLAY 25,000 15,000 - 40,000 20,000 40 - REDWOOD POOL 138,470 129,915 112,365 162,265 137,715 41 - RECREATION SELF- SUPPORTED FROG PERSONNEL SERVICES 67,790 69,180 61,180 69,885 63,885 41 - RECREATION SELF - SUPPORTED FROG OPERATING COSTS 113,675 109,975 109,775 116,175 115,975 41 - RECREATION SELF - SUPPORTED FROG OTHER EXPENDITURES 10,500 10,500 10,100 10,500 9,600 41 - RECREATION SELF - SUPPORTED FROG EXPENDITURES 5,500 5,500 3,500 5,500 3,500 41 - RECREATION SELF - SUPPORTED FROG 197,465 195,155 184,555 202,060 192,960 42 - AV COMMUNITY CENTER PERSONNEL SERVICES 192,610 199,010 194,010 202,830 197,830 42 - AV COMMUNITY CENTER OPERATING COSTS 111,875 110,975 107,875 140,975 109,875 42 -AV COMMUNITY CENTER OTHER EXPENDITURES 350 3,350 3,100 3,350 3,100 42 - AV COMMUNITY CENTER EXPENDITURES - - - - - 42 - AV COMMUNITY CENTER CAPITAL OUTLAY 25,000 33,000 3,000 557,000 5,000 42- AV COMMUNITY CENTER 329,835 346,335 307,985 904,155 315,805 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 314,450 326,040 326,040 332,745 322,745 44 - AQUATIC SWIM CENTER OPERATING COSTS 235,600 240,100 235,100 241,800 236,800 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 6,600 6,600 6,600 6,600 6,600 44 - AQUATIC SWIM CENTER EXPENDITURES - - - - - 44 - AQUATIC SWIM CENTER EXPENDITURES 55,000 58,000 58,000 58,000 58,000 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 58,000 95,000 - 290,000 44,000 44 - AQUATIC SWIM CENTER 669,650 725,740 625,740 929,145 668,145 45 - APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 262,220 273,140 273,140 283,365 283,365 45 - APPLE VALLEY SENIOR CENTER OPERATING COSTS 68,900 71,900 70,650 75,800 74,550 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 2,000 2,000 1,500 2,000 1,500 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES - - - - - 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY 15,000 22,000 - 85,000 15,000 45 - APPLE VALLEY SENIOR CENTER 348,120 369,040 345,290 446,165 374,415 43 - CABLE TV PERSONNEL SERVICES - - - - - 43 - CABLE TV OPERATING COSTS 43 - CABLE TV OTHER EXPENDITURES - - - - - 43 - CABLE TV CAPITAL OUTLAY 43 - CABLE TV TRANSFERS - - - - - 43 - CABLE TV - 47 - INSURANCE PERSONNEL SERVICES 6,100 6,200 6,200 6,200 6,200 47 - INSURANCE OTHER EXPENDITURES 275,000 288,000 288,000 303,000 303,000 47 - INSURANCE 281,100 294,200 294,200 309,200 309,200 48 - CONTINGENCY $ TRANSFERS OPERATING COSTS 48 - CONTINGENCY & TRANSFERS OTHER EXPENDITURES 129,490 80,570 156,560 80,570 79,350 48 - CONTINGENCY $ TRANSFERS TRANSFERS 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 48 - CONTINGENCY & TRANSFERS 3,069,490 3,108,770 3,356,260 3,218,670 3,393,450 Grand Total 28,876,225 30,741,480 30,283,220 32,790,939 31,145,015 31 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 01 1005 Mayor & City Council DESCRIPTION OF ACTIVITY Mayor and Council reflects the expenses required to operate and maintain the Apple Valley City Council function. The Council is the policy- making body that governs the City and determines the scope of services provided by the City and the price of services to residents and service users. The individual members also represent the City on various joint powers boards and organizations including but not limited to: the League of Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance, Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors Association, and Apple Valley Fire Relief Association. MAJOR OBJECTIVES FOR 2016 The councilmembers covered under this company consider policy issues throughout the year and provide direction to staff. The Council meets regularly twice per month with special meetings called as needed. 1. Provide policy directives for various issues pertaining to the governance of the City and its residents. 2. Determine appropriate services and taxation levels for each year's budgets. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Residents represented 49,895 50,326 50,330 Tbd Tbd Tbd City Market Value (in 1000's) 4,323,035 4,068,568 4,163,237 4,470,808 4,701,466 Tbd Gen Fund Budget overseen 24,521,314 28,006,113 28,422,028 28,876,225 30,283,220 31,143,135 Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa Standard & Poor's Bond Rating - - - AAA AAA AAA Parcels within the City 17,709 17,814 17,865 18,059 17,954 Tbd # Residential parcels 17,195 17,288 17,358 17,417 17,467 Tbd # Homesteaded parcels 15,750 15,360 15,310 15,195 14,724 Tbd Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 Councilmember 5 5 5 5 5 5 32 Summary Budget Department 01 Mayor & Council 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 43,570 43,493 43,422 43,347 44,435 45,540 46,670 Emp. Benefits 57,734 59,766 67,376 67,151 70,790 72,265 74,505 Supplies 518 389 480 530 655 655 655 Contractual Serv. 188 120 575 240 270 270 270 Training /Travel /Dues 14,180 21,872 20,995 23,075 28,175 27,875 28,155 Other Exp. 53 - - - - Capital outlay - - - - - Total Exp. 116,243 125,640 132,848 134,343 144,325 146,605 150,255 Net provision to (use of) 116,243 125,640 132,848 134,343 144,325 146,605 150,255 general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 33 Department Expense Summary Budget Years (2016 -2017) MAYOR & CITY COUNCIL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 43,347 43,422 43,350 20,802 44,430 44,430 45,530 45,530 6123 - SALARY -OTHER 0 1,085 1,110 1,110 1,140 1,140 6105 - SALARIES AND WAGES 43,347 43,422 44,435 20,802 45,540 45,540 46,670 46,670 6138 - MEDICARE 629 531 645 262 660 660 675 675 6139 -FICA 1,692 1,123 1,020 569 1,775 1,775 1,820 1,820 6141 - PENSIONS -PERA 2,348 2,353 2,425 1,136 2,700 2,700 2,765 2,765 6142 -WORKERS COMPENSATION 82 84 100 54 110 110 125 125 6145 - MEDICAL INSURANCE 62,400 55,898 66,600 26,629 67,020 67,020 69,120 69,120 6146 - DENTAL INSURANCE 4,848 2,620 6147 - LIFE INSURANCE -BASIC 56 15 6148 - LIFE INSURANCE -SUPP /DEPEND 2,482 1,323 6125 - EMPLOYEE BENEFITS 67,151 67,376 70,790 32,608 72,265 72,265 74,505 74,505 6100 - TOTAL PERSONNEL SERVICES 110,498 110,798 115,225 53,410 117,805 117,805 121,175 121,175 6210 - OFFICE SUPPLIES 145 83 145 256 145 145 145 145 6229 - GENERAL SUPPLIES 385 396 510 1,780 510 510 510 510 6205 - SUPPLIES 530 480 655 2,035 655 655 655 655 6237 - TELEPHONE /PAGERS 150 0 150 0 150 150 150 150 6238 - POSTAGE /UPS /FEDEX 0 159 0 0 6239 - PRINTING 90 415 120 0 120 120 120 120 6230 - CONTRACTUAL SERVICES 240 575 270 0 270 270 270 270 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 1,100 624 1,450 1,210 1,450 1,450 1,450 1,450 6276 - SCHOOLS /CONFERENCES /EXPOTHER 16,800 16,375 21,550 2,028 21,250 21,250 21,500 21,500 6277 - MILEAGE /AUTO ALLOWANCE 1,400 1,438 1,400 0 1,400 1,400 1,400 1,400 6278 - SUBSISTENCE ALLOWANCE 3,700 2,450 3,700 1,350 3,700 3,700 3,700 3,700 6280 - DUES & SUBSCRIPTIONS 75 108 75 53 75 75 105 105 6270 - TRNG/TRAVL /DUES /UNIF 23,075 20,995 28,175 4,641 27,875 27,875 28,155 28,155 6200 - TOTAL OPERATING COSTS 23,845 22,050 29,100 6,676 28,800 28,800 29,080 29,080 6310 - RENTAL EXPENSE 337 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 0 337 6300 - TOTAL OTHER EXPENDITURES 0 337 134,343 132,848 144,325 60,423 146,605 146,605 150,255 150,255 34 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 01: MAYOR & CITY COUNCIL - 1005 COMPANY 1000: GENERAL FUND JDE 2013 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 43,347 43,347 43,350 43,350 44,430 44,430 45,530 45,530 6123 Salary - Other 867 - 1,085 1,085 1,110 1,110 1,140 1,140 6138 Medicare 641 629 645 645 660 660 675 675 6139 FICA 1,726 1,692 1,020 1,020 1,775 1,775 1,820 1,820 6141 Pension - PERA 2,395 2,348 2,425 2,425 2,700 2,700 2,765 2,765 6142 Work Comp Ins 84 82 100 100 110 110 125 125 6145 Hospital & Life Insurance 60,720 62,400 66,600 66,600 67,020 67,020 69,120 69,120 Total 109,780 110,498 115,225 115,225 117,805 117,805 121,175 121,175 6210 OFFICE SUPPLIES 50 150 150 90 145 145 145 145 5 5 Total 50 145 145 90 145 145 145 145 6229 GENERAL SUPPLIES Miscellaneous 250 400 400 1,800 385 385 385 385 Sales tax savings (15) (15) Council Shirts 125 130 125 125 125 125 Total 250 385 510 1,930 510 510 510 510 6237 TELEPHONE /PAGERS Mobile Phone 150 150 150 150 150 150 150 150 Total 150 150 150 150 150 150 150 150 6238 POSTAGE /UPS /FEDEX Fed EX - Total 6239 PRINTING /PUBLISHING Miscellaneous (Business Cards) 100 100 130 120 120 120 120 120 (10) (10) Total 100 90 120 120 120 120 120 120 6275 SCHOOL/CONF /EXP - LOCAL Includes LMC, AMM, and 450 500 1,000 500 1,000 1,000 1,000 1,000 other General Conference 550 600 100 100 100 100 100 100 and Workshop Expenses 350 350 350 350 350 350 Total 1.000 1,100 1,450 950 1,450 1,450 1,450 1,450 6276 SCHOOL /CONF /EXP - OTHER LMC Annual 3 attendees 1,800 2,250 3,000 1,800 3,000 3,000 3,000 3,000 NLC Spring (DC) 3 attendees 5,400 5,250 6,000 1,750 6,000 6,000 6,000 6,000 NLC Fall 4 attendees 7,000 7,000 10,000 10,000 10,000 10,000 10,000 10,000 NLC Board/ Board Committees 1,575 1,750 1,750 2,000 1,750 1,750 2,000 2,000 Other Conferences 375 300 300 Mayor's Association 1 attendee 300 250 500 300 500 500 500 500 Total 16,450 16,800 21.550 15,850 21,250 21,250 21,500 21,500 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 1,400 1,400 1.400 1,400 1,400 1,400 1,400 1,400 Linked to 6275 Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 6278 SUBSISTANCE ALLOWANCE NLC Spring (DC) 3 @ 500 1,500 1,500 1,500 600 1,500 1,500 1,500 1,500 NLC Fall @ $250 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 NLC Board/ Board Committees 550 550 550 550 550 550 550 550 LMC Annual @ $150 450 450 450 300 600 600 600 600 Other Conferences 200 200 200 50 50 50 50 50 Total 3,700 3,700 3,700 2,500 3,700 3,700 3,700 3,700 6280 DUES & SUBSCRIPTIONS Mayor Association Dues 20 25 25 25 25 25 25 25 Misc. 50 50 50 80 50 50 80 80 Total 70 75 75 105 75 75 105 105 Total Net of Personnel 23,170 23,845 29,100 23,095 28,800 28,800 29,080 29,080 TOTAL EXPENSES $ 132,950 $ 134,343 $ 144,325 $ 138,320 $ 146,605 $ 146,605 $ 150,255 $ 150,255 35 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 02 1010 Administration DESCRIPTION OF ACTIVITY Administration reflects the expenses involved in the general administration of the City and its services. In addition to the activities involved in serving the City Council to carry out its directives and providing the ultimate supervisory authority for all of the individual departments, the Administration Department also has direct management responsibilities for information technologies, cable television, general City communications functions, budget development and management, capital improvement planning, website management, physical facility planning, energy management, facility security coordination, airport noise complaint coordination, and generally all issues that do not fall directly into individual departments. MAJOR OBJECTIVES FOR 2016 1. Develop balanced 2016 budget within financial parameters set by City Council. 2. Administer Council directives for service levels in response to economic conditions. 3. Develop 2017 -2021 Capital Improvements Program. 4. Continue integration of City website design and utilities into department operations and activities to enhance customer experience with website. 5. Conclude cable franchise renewal negotiations with Charter Communications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Full -time employees 177 178 180 185 187 Gen Fund Budget managed $24,521,314 $28,006,113 $28,326,528 $28,876,225 $30,283,220 Total All Budgeted Funds $ 54 million $ 66 million $64 million $ 64 million $ million Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Standard & Poor's Bond AAA AAA Ratin Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 City Administrator 1 1 1 1 1 Asst. City Administrator 1 1 1 1 1 Dept. Specialist 1 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 None 36 Summary Budget Department 02 Administration 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Salaries & Wages 273,557 287,813 291,633 297,120 307,070 321,030 321,595 Emp. Benefits 88,562 92,336 97,328 98,314 104,055 110,335 114,896 Supplies 631 107 261 260 260 265 265 Contractual Serv. 1,768 1,578 1,496 1,530 1,580 1,580 1,580 Repairs & Maint. - - - - - - Training /Travel /Dues 11,752 12,865 12,238 13,500 13,670 13,880 13,925 Other Exp. 236 - - - - - Capital outlay - - - - Total Exp 376,506 394,699 402,956 410,724 426,635 447,090 452,261 Net provision to (use of (376,506) (394,699) (402,956) (410,724) (426,635) (447,090) (452,261) g eneral revenues 2016 CAPITAL OUTLAY None City of Apple Valley 37 Department Expense Summary Budget Years (2016 -2017) ADMINISTRATION 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 287,396 294,045 293,140 146,104 309,055 309,055 386,805 313,795 6113 - OVERTIME - REGULAR EMPLOYEES 0 20 0 0 6122 - COMP REQUEST -2,432 -764 6123- SALARY -OTHER 9,724 13,930 11,975 11,975 7,800 7,800 6105 - SALARIES AND WAGES 297,120 291,633 307,070 145,340 321,030 321,030 394,605 321,595 6138 - MEDICARE 4,308 4,091 4,450 2,041 4,655 4,655 4,665 4,665 6139 - FICA 17,119 16,318 17,460 8,725 17,770 17,770 18,385 18,385 6141 - PENSIONS -PERA 21,541 21,182 23,030 10,901 24,080 24,080 24,120 24,120 6142 - WORKERS COMPENSATION 1,564 1,568 1,530 826 1,680 1,680 1,855 1,855 6144 - LONG -TERM DISABILITY INSURANCE 862 772 845 417 880 880 885 885 6145 - MEDICAL INSURANCE 52,920 49,517 56,740 25,444 61,270 61,270 64,986 64,986 6146 - DENTAL INSURANCE 3,270 1,746 6147 - LIFE INSURANCE -BASIC 34 9 6148 - LIFE INSURANCE -SUPP /DEPEND 576 268 6125 - EMPLOYEE BENEFITS 98,314 97,328 104,055 50,376 110,335 110,335 114,896 114,896 6100 - TOTAL PERSONNEL SERVICES 395,434 388,961 411,125 195,716 431,365 431,365 509,501 436,491 6210 - OFFICE SUPPLIES 190 0 190 0 190 190 190 190 6211 - SMALL TOOLS & EQUIPMENT 0 0 6229 - GENERAL SUPPLIES 70 261 70 0 75 75 75 75 6205 - SUPPLIES 260 261 260 0 265 265 265 265 6237- TELEPHONE /PAGERS 1,205 1,172 1,245 491 1,245 1,245 1,245 1,245 6239 - PRINTING 325 323 335 755 335 335 335 335 6230 - CONTRACTUAL SERVICES 1,530 1,496 1,580 1,246 1,580 1,580 1,580 1,580 6260 - REPAIRS AND MAINTENA 0 0 0 0 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 1,260 1,007 1,120 623 1,230 1,230 1,230 1,230 6276 - SCHOOLS /CONFERENCES /EXP OTHER 4,520 3,653 4,820 325 4,920 4,920 4,920 4,920 6277 - MILEAGE /AUTO ALLOWANCE 4,670 4,662 4,670 2,173 4,670 4,670 4,670 4,670 6278 - SUBSISTENCE ALLOWANCE 600 450 600 0 600 600 600 600 6279 - EDUCATION ASSISTANCE 2,460 6280 - DUES & SUBSCRIPTIONS 2,450 2,465 0 2,291 2,460 2,460 2,505 2,505 6270 - TRNG /TRAVL /DUES /UNIF 13,500 12,238 13,670 5,412 13,880 13,880 13,925 13,925 6200 - TOTAL OPERATING COSTS 15,290 13,994 15,510 6,658 15,725 15,725 15,770 15,770 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 410,724 402,955 426,635 202,374 447,090 447,090 525,271 452,261 38 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION -1010 COMPANY 1000: GENERAL FUND JDE 2013 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 281,767 287,396 293,140 293,140 309,055 309,055 313,795 313,795 6113 Overtime - Regular Add Comm Specialist (All Costs) 73,010 6123 Salaries - Other 11,743 9,724 13,930 13,930 11,975 11,975 7,800 7,800 6138 Medicare 4,256 4,308 4,450 4,450 4,655 4,655 4,665 4,665 6139 FICA 18,198 17,119 17,460 17,460 17,770 17,770 18,385 18,385 6141 Pension - PERA 21,279 21,541 23,030 23,030 24,080 24,080 24,120 24,120 6142 Work Comp Ins 1,543 1,564 1,530 1,530 1,680 1,680 1,855 1,855 6144 Long -term Disability Insurance 851 862 845 845 880 880 885 885 6145 Hospital & Life Insurance 46,752 52,920 56,740 56,740 61,270 61,270 64,986 64,986 Total 386,389 395,434 411,125 411,125 431,365 431,365 509,501 436,491 6210 OFFICE SUPPLIES Miscellaneous 150 200 200 190 190 190 190 190 (10) (10 Total 150 190 190 190 190 190 190 190 6229 GENERAL SUPPLIES Various 75 75 75 75 75 75 75 75 (5) (5) Total 75 70 70 75 75 75 75 75 6237 TELEPHONE /PAGERS Mobile Phones 1,400 1,300 1,340 1,245 1,245 1,245 1,245 1,245 (95) (95 Total 1,400 1,205 1,245 1,245 1,245 1,245 1,245 1,245 6239 PRINTING /PUBLISHING Various 350 350 360 360 335 335 335 335 (25) (25 Total 350 325 335 360 335 335 335 335 6275 SCHOOL/CONF /EXP - LOCAL Workshops /Meetings 1,100 1,100 1,000 1,000 1,100 1,100 1,100 1,100 Meetings (Chamber related) 200 160 120 100 130 130 130 130 Total 1,300 1,260 1,120 1,100 1,230 1,230 1,230 1,230 6276 SCHOOL/CONF /EXP - OTHER N LC Fall 1,350 1,350 1,400 1,500 1,500 1,500 1,500 1,500 LMC 450 500 750 600 750 750 750 750 ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 MCMA (1 attendee @ $880) 880 920 920 - 920 920 920 920 Total 4,430 4,520 4,820 3,850 4,920 4,920 4,920 4,920 6277 MILEAGE ALLOWANCE Car Allowance ($385 per month) 4,620 4,620 4,620 4,620 4,620 4,620 4,620 4,620 Other Mileage 100 50 50 50 50 50 50 50 Total 4,720 4,670 4,670 4,670 4,670 4,670 4,670 4,670 6278 SUBSISTANCE ALLOWANCE NLC Fall 250 250 250 250 250 250 250 250 LMC (1 @ $150) 150 150 150 150 150 150 150 150 ICMA 200 200 200 200 200 200 200 200 Total 600 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS MAMA 45 45 45 45 45 45 45 45 MCMA - Administrator 125 160 160 160 160 160 165 165 MCMA - Assistant 105 130 130 130 130 130 135 135 ICMA -Administrator 1,035 1,045 1,050 1,060 1,050 1,050 1,070 1,070 ICMA - Assistant 806 845 850 850 850 850 865 865 Notary Dues 100 MPAL 25 25 25 25 25 25 25 25 Rotary 200 200 200 200 200 200 200 200 Total 2,441 2,450 2,460 2,470 2,460 2,460 2,505 2,505 Total Net of Personnel 15,466 15,290 15,510 14,560 15,725 15,725 15,770 15,770 TOTAL EXPENSES ABOVE $ 401,855 $ 410,724 $ 426,635 $ 425,685 $ 447,090 $ 447,090 $ 525,271 $ 452,261 39 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 03 1015 City Clerk /Elections DESCRIPTION OF ACTIVITY Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all functions of the office, including: serving as the Clerk to the City Council; preparing official meeting agendas and minutes; publishing legal notices; conducting bid openings; processing contracts and agreements; administering issuance of municipal licenses; filing insurance claims; filing certified documents with the County and other agencies; coordinating the election process; coordinating auctions; and maintaining official records and files for the City. MAJOR OBJECTIVES FOR 2016 In addition to the regular and recurring duties assigned to the City Clerk's office, the major objective for 2016 will be to prepare for and administer the Primary and General Elections; including securing polling sites, recruiting and training judges, training and testing new election equipment, ordering supplies, and coordinating the absentee ballot process. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Agenda Packets & Minutes 26 26 23 24 24 Resolutions 260 198 209 200 200 Ordinances 9 21 22 12 12 Public Hearing Notices 26 29 44 25 25 Legal Ads 54 68 43 50 50 Licenses & Permits 425 352 341 325 325 Insurance Claims 63 84 67 60 60 Agreements /Contracts 156 117 108 90 90 Change Orders 69 31 27 20 20 Bid Openings 10 10 10 10 10 Elections 2 0 0 0 0 Total Voters - Prim. /Spec. 2,581 NA 2,537 NA 2,550 Total Voters - Genl. 29,715 NA 19,351 NA 29,000 Election Day Regist. - P/S 116 NA 147 NA 110 Election Day Regist. - G 5,146 NA 1,036 NA 5,000 Absentee Ballots - P/S 133 NA 127 NA 130 Absentee Ballots - G 2,993 NA 2,100 NA 3,000 CUP's /[UP's Filed 9 7 4 4 4 Vacations Filed 0 5 4 2 2 Auctions 6 4 7 4 4 Scanned Documents 13,987 13,832 13,118 12,000 12,000 40 Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 City Clerk 1 1 1 1 1 Clerical Assistant 0 0 0 0 0 Administrative Specialist .75 1 1 1 1 Summary Budget Department 03 - City Clerk / Elections 2013 2013 2014 2014 2015 2016 2017 Budget Actual Budget Actual Budget Proposed Proposed Revenue: License: TOBACCO 9,000 15,790 12,045 625 11,440 7,500 7,500 TRASH COLLECTION 5,600 5,430 5,300 6,450 5,610 6,540 6,700 KENNEL - 5,017 5,000 10,044 5,000 5,260 5,400 FUEL 12,000 8,550 12,900 12,805 12,075 12,870 13,100 LIQUOR / WINE 99,000 105,740 109,520 125,055 110,700 109,150 114,150 BEER ON & OFF 5,800 10,280 5,650 4,210 6,200 5,800 5,800 TRANSIENT MERCH. 8,600 6,900 7,000 7,350 5,350 7,000 7,000 VENDING MACHINES 1,900 1,635 1,815 1,440 1,635 1,440 1,500 MASSAGE THERAPY 6,000 7,863 5,200 5,520 3,850 3,525 3,525 LICENSE -OTHER 2,000 6,475 2,845 3,515 3,085 3,145 3,200 SALE OF ASSETS /AUCT. 20,000 2,500 20,000 - 20,000 20,000 20,400 169,900 176,180 187,275 177,014 184,945 182,230 188,275 Expenditures: Salaries & Wages 133,693 111,957 151,958 137,333 139,660 172,695 153,825 Emp. Benefits 46,804 35,384 47,275 44,103 48,330 53,680 52,960 Supplies 900 841 2,800 2,209 950 3,200 950 Contractual Serv. 13,275 7,300 73,875 62,597 10,345 74,750 9,500 Repairs & Maint 5,550 5,050 5,550 5,050 11,550 11,550 11,550 Training /Travel /Dues 57,807 55,621 60,577 57,109 61,395 62,131 65,615 Other Exp. - 31 2,700 1,711 - 2,800 Capital outlay 1,900 1,337 - - - - - Total Exp 259,929 217,521 344,735 310,112 272,230 380,806 294,400 Net addition to (use of) (90,029) (41,341) (157,460) (133,098) (87,285) (198,576) (106,125) general revenues 2016 CAPITAL OUTLAY none City of Apple Valley 41 Department Expense Summary Budget Years (2016 -2017) CITY CLERK /ELECTIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 121,630 123,606 126,910 65,611 139,115 139,115 147,165 147,165 6111 -SALARY PART -TIME 0 0 0 0 6112 - SALARY - SEASONAL TEMP 13,000 4,434 0 0 13,000 13,000 6113 - OVERTIME - REGULAR EMPLOYEES 13,000 9,525 3,000 780 14,000 14,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 724 279 6122 - COMP REQUEST -955 -16 6123 - SALARY -OTHER 4,328 9,750 6,580 6,580 3,660 3,660 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 151,958 137,333 139,660 66,654 172,695 172,695 153,825 153,825 6138 - MEDICARE 2,203 1,850 2,025 884 2,490 2,490 2,330 2,330 6139 - FICA 9,421 7,911 8,660 3,779 10,645 10,645 9,540 9,540 6141 - PENSIONS -PERA 10,074 9,600 10,475 4,978 11,905 11,905 11,535 11,535 6142 -WORKERS COMPENSATION 912 1,040 685 363 880 880 870 870 6144 - LONG -TERM DISABILITY INSURANCE 365 346 385 186 400 400 425 425 6145 - MEDICAL INSURANCE 24,300 21,106 26,100 11,314 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 0 2,180 0 1,164 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 47 45 6125 - EMPLOYEE BENEFITS 47,275 44,103 48,330 22,720 53,680 53,680 52,960 52,960 6100 - TOTAL PERSONNEL SERVICES 199,233 181,436 187,990 89,374 226,375 226,375 206,785 206,785 6210 - OFFICE SUPPLIES 1,600 1,500 550 181 1,750 1,750 550 550 6229 - GENERAL SUPPLIES 1,200 708 400 45 1,450 1,450 400 400 6205 - SUPPLIES 2,800 2,209 950 226 3,200 3,200 950 950 6231 - LEGAL SERVICES 359 0 6236 - ELECTION JUDGE PAYMENTS 59,700 53,737 0 0 61,000 61,000 6239 - PRINTING 10,350 5,345 6,600 2,504 9,850 9,850 6,600 6,100 6249 - OTHER CONTRACTUAL SERVICES 3,825 3,156 3,745 495 3,900 3,900 3,900 3,400 6230 - CONTRACTUAL SERVICES 73,875 62,597 10,345 2,999 74,750 74,750 10,500 9,500 6265- REPAIRS - EQUIPMENT 5,550 5,050 11,550 0 11,550 11,550 11,550 11,550 6260 - REPAIRS AND MAINTENA 5,550 5,050 11,550 0 11,550 11,550 11,550 11,550 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 900 248 1,400 530 1,400 1,400 1,400 1,400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,400 654 3,100 2,524 900 900 3,200 3,200 6277 - MILEAGE /AUTO ALLOWANCE 1,000 596 375 0 1,125 1,125 375 375 6278 - SUBSISTENCE ALLOWANCE 400 100 400 250 200 200 400 400 6280 - DUES & SUBSCRIPTIONS 55,877 55,511 56,120 27,628 58,506 58,506 60,240 60,240 6270 - TRNG /TRAVL /DUES /UNIF 60,577 57,109 61,395 30,932 62,131 62,131 65,615 65,615 6200 - TOTAL OPERATING COSTS 142,802 126,964 84,240 34,157 151,631 151,631 88,615 87,615 6310 - RENTAL EXPENSE 2,700 1,711 0 0 2,800 2,800 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 2,700 1,711 0 0 2,800 2,800 6300 - TOTAL OTHER EXPENDITURES 2,700 1,711 0 0 2,800 2,800 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 500 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 500 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 500 0 344,735 310,111 272,230 123,531 380,806 380,806 295,900 294,400 42 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 121,630 126,910 126,910 139,115 139,115 147,165 147,165 6111 Salary - Parttime 6112 "Salary - Seasonal Temp 13,000 - - 13,000 13,000 6113 Overtime - Reg 13,000 3,000 3,000 14,000 14,000 3,000 3,000 6123 Salaries - Other 4,328 9,750 9,750 6,580 6,580 3,660 3,660 6138 Medicare 2,203 2,025 2,025 2,490 2,490 2,330 2,330 6139 FICA 9,421 8,660 8,660 10,645 10,645 9,540 9,540 6141 Pension - PERA 10,074 10,475 10,475 11,905 11,905 11,535 11,535 6142 Work Comp Ins 912 685 685 880 880 870 870 6144 Long -term Disability Insurance 365 385 385 400 400 425 425 6145 Hospital & Life Insurance 24,300 26,100 26,100 27,360 27,360 28,260 28,260 Total 199,234 187,990 187,990 226,375 226,375 206,785 206,785 6210 OFFICE SUPPLIES Miscellaneous 500 550 550 550 550 550 550 "Polling Place /Election Supplies 1,100 1,200 1,200 Total 1,600 550 550 1,750 1,750 550 550 6229 GENERAL SUPPLIES Miscellaneous 400 400 400 450 450 400 400 `Polling Place Supplies & Signs & 800 1,000 1,000 Various Election Supplies `Scanner, Label Printer, Hub Switch Total 1,200 400 400 1,450 1,450 400 400 6236 ELECTION JUDGE PAYMENTS "Election: Primary & General "Head Judges 1,500 hours @ $11.00 16,500 17,000 17,000 `Other Judges 4,800 hours @ $9.00 43,200 44,000 44,000 Total 59,700 61,000 61,000 - - 6239 PRINTING /PUBLISHING Legal Notices 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 "Election Judge Manuals 1,000 1,000 1,000 "General Election Ballots 2,000 2,000 2,000 `Election Postal Verification Cards 750 750 750 Business Card Stock, Misc. 500 500 500 500 500 500 500 Adjust to Trend 500 500 Total 10,350 6,600 6,600 10,350 9,850 6,600 6,100 6249 OTHER CONTRACTUAL SERVICES Update Codification of Ordinances 3,500 3,250 3,250 3,400 3,400 3,400 3,400 Host City Code on Web Site 325 495 495 500 500 500 500 Adjust to Trend 500 Total 3,825 3,745 3,745 3,900 3,900 3,900 3,400 6265 REPAIRS - EQUIPMENT Office Equipment Repairs 500 550 550 550 550 550 550 `Annual Maintenance for Vote Tabulators (19 tabulators) 2,250 5,500 - 5,500 5,500 5,500 5,500 HAVA Equipment (16 machines) 2,800 5,500 - 5,500 5,500 5,500 5,500 Total 5,550 11,550 550 11,550 11,550 11,550 11,550 6275 SCHOOL /CONF /EXP - LOCAL Workshops (Clerks Institute - Yr. 2) 400 900 900 900 900 900 900 Meetings 300 300 300 300 300 300 300 Other 200 200 200 200 200 200 200 Total 900 1,400 1,400 1,400 1,400 1,400 1,400 6276 SCHOOL /CONF /EXP - OTHER MCFOA 900 900 900 900 900 900 900 IIMC 1,500 2,200 2,065 2,300 2,300 Total 2,400 3,100 2,965 900 900 3,200 3,200 6277 MILEAGE ALLOWANCE Allowance, Clerk 300 375 375 375 375 375 375 "Mileage, Election Judges & Employee 700 750 750 Total 1,000 375 375 1,125 1,125 375 375 6278 SUBSISTENCE ALLOWANCE MCFOA, IIMC, LMC 400 400 400 200 200 400 400 Total 400 400 400 200 200 400 400 43 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS IIMC 185 185 195 195 195 195 195 MCFOA 75 75 75 75 75 75 75 LMC Directory 65 65 65 65 65 65 65 Other 300 299 299 301 301 300 300 NLC Dues 3,813 3,927 3,813 4,045 4,045 4,170 4,170 LMC Dues 27,893 27,984 27,984 30,172 30,172 31,080 31,080 Metro Cities Dues 12,796 12,835 12,835 12,903 12,903 13,290 13,290 Municipal Legislative Commission 10,500 10,500 10,500 10,500 10,500 10,815 10,815 Dakota Co. Historical Society 250 250 250 250 250 250 250 AV Trademark Total 55,877 56,120 56,016 58,506 58,506 60,240 60,240 6310 RENTAL EXPENSE `Polling Places 1,500 1,600 1,600 "Van /Trailer for Set -Up 1,200 1,200 1,200 Total 2,700 2,800 2,800 - 6720 CAPITAL OUTLAY - OFFICE FURN Fire Proof File Cabinet Office Side Chairs (buy out of savings) 500 Total 500 6740 CAPITAL OUTLAY - MACH EQ `Voting Tabulators (19 machines) Total - - Total Net of Personnel 145,502 84,240 73,001 154,931 154,431 89,115 87,615 TOTAL EXPENSES $ 344,735 $ 272,230 $ 260,991 $ 381,306 $ 380,806 $ 295,900 $ 294,400 " Election - related expenses 45 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 — General Fund 04 1020/1021 Human Resources /Front Desk DESCRIPTION OF ACTIVITY The Human Resources Department serves as a strategic partner in support of the City's mission to promote a team philosophy within the organization and develop a quality workplace together. Our core services and competencies include recruitment and staffing, employee relations, organizational and employee development, safety and health programs, compensation and benefits, payroll, policy and procedure development and administration, and regulatory compliance. MAJOR OBJECTIVES FOR 2016 • Complete job evaluation and market study to replace obsolete job evaluation system • Update personnel policies • Work with shared Volunteer Coordinator to expand volunteerism in the City IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected ITEM 2012 2013 2014 2015 2016 2017 PERFORMANCE INDICATORS Employment actions processed 560 241 470 440 445 450 New hires 115 155 177 180 185 190 Rehires 192 46 207 200 200 200 Other: promotion, transfer, status change, term 253 40 86 60 60 60 Employment applications processed 2108 2,040 2,310 2,200 2,250 2,300 Checks generated 9,940 10,268 11,135 10,500 10,500 10,500 W -2s generated 653 685 690 700 700 700 Section 125 enrollment savings $17,063 $23,242 $26,373 $27,000 $25,000 $25,000 Benefit enrollments /changes processed Mid -year 49 52 71 52 50 50 New year open enrollment: medical /dental /life 107 39 138 39 40 200 Actual Actual Actual Projected Projected Projected ITEM 2012 2013 2014 2015 2016 2017 OUTCOME MEASURES Days to fill vacancies 60 63 67 60 60 60 Turnover rate Full -Time Regular 3.91% 4.4% 8.5% 4.5% 4.5% 4.5% Part -Time Regular 4.26% 8.0% 12.5% 10.0% 10.0% 10.0% Part -Time Liquor Operations 42.42% 20.7% 43.6% 20.0% 20.0% 20.0% Paid -on -Call Firefighters 9.33% 12.0% 9.33% 12.0% 12.0% 12.0% Performance review completion 100% 100% 100% 100% 100% 100% Health claims experience 75.00% 75.0% 81% 80% 80% 80% Safety metrics Workers' comp. experience modifier 0.8 0.75 0.83 0.83 0.83 0.83 Days away from work 80 25 353 20 20 20 Restricted days 79 50 139 115 100 100 Volunteer Engagement City -Wide Volunteer Hours 1,266 1,670 1,720 1,770 Equivalent Wages Saved $10,000 $16,000 $16,900 $17,700 46 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0 HR REPRESENTATIVE 1.0 DEPARTMENT SPECIALIST 1.0 1.0 1.0 1.0 1.0 HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 BACK -UP RECEPTIONIST 0.25 RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 None Summary Budget Department 04 Human Resources 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 261,674 275,147 312,230 327,935 338,440 357,145 372,915 Emp. Benefits 76,997 83,196 98,813 110,718 115,060 121,185 125,375 Supplies 643 592 993 225 300 300 450 Contractual Serv. 73,127 26,948 14,427 36,354 26,355 25,355 26,355 Training /Travel /Dues 4,317 3,988 7,136 5,714 4,440 5,270 5,270 Other Exp. 3,169 10,630 9,961 12,750 16,700 21,550 21,900 Capital outlay - - - - - - 419,927 400,501 443,560 493,696 501,295 530,805 552,265 Net addition to (use of ) general (419,927) (400,501) (443,560) (493,696) (501,295) (530,805) (552,265) revenues 2016 CAPITAL OUTLAY: none City of Apple Valley 47 Department Expense Summary Budget Years (2016 -2017) HUMAN RESOURCES /FRONT DESK 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 314,238 309,001 317,615 164,060 339,735 339,735 356,505 356,505 6112 - SALARY - SEASONAL TEMP 0 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 3,000 5,313 2,000 1,640 2,000 2,000 4,000 4,000 6121 - INSURANCE CASH BENEFIT 2,614 1,354 6122 - COMP REQUEST -4,699 -1,600 6123 - SALARY -OTHER 10,697 18,825 15,410 15,410 12,410 12,410 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 327,935 312,230 338,440 165,454 357,145 357,145 372,915 372,915 6138 - MEDICARE 4,741 4,470 4,910 2,378 5,180 5,180 5,380 5,380 6139 - FICA 20,270 19,111 20,985 10,168 22,140 22,140 22,995 22,995 6141 - PENSIONS -PERA 23,703 22,489 25,380 12,307 26,785 26,785 27,820 27,820 6142 - WORKERS COMPENSATION 1,962 1,886 1,655 912 1,835 1,835 2,100 2,100 6144 - LONG -TERM DISABILITY INSURANCE 942 839 930 462 985 985 1,020 1,020 6145 - MEDICAL INSURANCE 59,100 43,355 61,200 23,965 64,260 64,260 66,060 66,060 6146 - DENTAL INSURANCE 0 5,058 0 2,911 6147 - LIFE INSURANCE -BASIC 52 15 6148 - LIFE INSURANCE -SUPP /DEPEND 1,552 1,167 6125 - EMPLOYEE BENEFITS 110,718 98,813 115,060 54,284 121,185 121,185 125,375 125,375 6100 - TOTAL PERSONNEL SERVICES 438,653 411,042 453,500 219,738 478,330 478,330 498,290 498,290 6210 - OFFICE SUPPLIES 75 909 150 122 150 150 300 300 6215 - EQUIPMENT -PARTS 85 0 6229 - GENERAL SUPPLIES 150 0 150 201 150 150 150 150 6205 - SUPPLIES 225 993 300 323 300 300 450 450 6235 - CONSULTANT SERVICES 31,000 13,799 21,000 20,770 21,000 20,000 21,500 21,000 6238 - POSTAGE /UPS /FEDEX 554 101 555 20 555 555 555 555 6239 - PRINTING 1,000 435 1,000 475 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 3,800 91 3,800 0 3,800 3,800 3,800 3,800 6230 - CONTRACTUAL SERVICES 36,354 14,427 26,355 21,265 26,355 25,355 26,855 26,355 6260 - REPAIRS AND MAINTENA 0 0 0 0 6275 - SCHOOLS /CONFERENCES /EXPLOCAL 1,950 2,976 1,950 1,770 1,950 2,750 2,750 2,750 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,575 2,481 800 0 800 800 800 800 6277 - MILEAGE /AUTO ALLOWANCE 50 78 50 0 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 1,139 1,601 1,640 919 1,670 1,670 1,670 1,670 6270 - TRNG /TRAVL /DUES /UNIF 5,714 7,136 4,440 2,689 4,470 5,270 5,270 5,270 6200 - TOTAL OPERATING COSTS 42,293 22,556 31,095 24,277 31,125 30,925 32,575 32,075 6399 - OTHER CHARGES 12,750 9,961 16,700 7,172 18,450 21,550 20,300 21,900 6301 -OTHER EXPENDITURES 12,750 9,961 16,700 7,172 18,450 21,550 20,300 21,900 6300 - TOTAL OTHER EXPENDITURES 12,750 9,961 16,700 7,172 18,450 21,550 20,300 21,900 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 2,750 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 2,750 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 2,750 0 493,696 443,559 501,295 251,187 527,905 530,805 553,915 552,265 CITY OF APPLE VALLEY 2016 BUDGET 4$ ACCOUNT DETAIL DEPT 04: HUMAN RESOURCES /FRONT DESK- 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 314,238 317,615 317,615 339,735 339,735 339,735 356,505 356,505 6111 Salary- Parttime 6112 Salary- Seasonal Temp 6113 Overtime- Reg 3,000 2,000 4,000 2,000 2,000 2,000 4,000 4,000 6123 Salaries - Other 10,697 18,825 18,825 15,410 15,410 15,410 12,410 12,410 6138 Medicare 4,741 4,910 4,910 5,180 5,180 5,180 5,380 5,380 6139 FICA 20,270 20,985 20,985 22,140 22,140 22,140 22,995 22,995 6141 Pension - PERA 23,703 25,380 25,380 26,785 26,785 26,785 27,820 27,820 6142 Work Comp Ins 1,962 1,655 1,655 1,835 1,835 1,835 2,100 2,100 6144 Long -term Disability Insurance 942 930 930 985 985 985 1,020 1,020 6145 Hospital & Life Insurance 59,100 61,200 61,200 64,260 64,260 1 64 66 66 Total 438 453 455 478 478 478 498 498 6210 OFFICE SUPPLIES Miscellaneous 75 150 300 150 150 150 300 300 Total 75 150 300 150 150 150 300 300 6229 GENERALSUPPLIES Miscellaneous 150 150 50 150 150 150 150 150 Total 150 150 50 150 150 150 150 150 6235 CONSULTANT SERVICES Staff Training and Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Short-term Disability case manager 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Other (Special Legal) 5,000 5,000 5,000 5,000 5,000 4,000 5,000 4,500 Other (Special Selection) 5,000 5,000 3,000 5,000 5,000 5,000 5,000 5,000 Benefits Consultant - - - - - - - - Job Evaluation Consultant 10,000 - - - - - - - Safety Consultant 3,000 3,000 3,500 3,000 3,000 3,000 3,500 3,500 Negotiations Consultant Total 31 21 19 21 21 20 21 21 6238 POSTAGE /UPS /FEDEX City Wide P.O. Box 504 505 505 505 505 505 505 505 Courier /Other 50 50 50 50 50 50 50 50 Total 554 555 555 555 555 555 555 555 6239 PRINTING /PUBLISHING City Wide Recruitment (Ads etc.) 1,000 1,000 750 1,000 1,000 1,000 1,000 1,000 General- recruitment brochures, apps Total 1 1 750 1 1 1 1 1 6249 OTHER CONTRACTUAL SERVICES NEOGov Software Maint 3,800 3,800 3,800 3,800 3,800 3,800 3,800 3,800 Scanning licenses MOVED fir 6249 On -line benefits enrollment software Total 3 3 3 3 3 3 3 3 6275 SCHOOL/CONF /EXP - LOCAL Staff Training and Development - - - - - - - Misc Workshops 1,200 1,200 2,000 1,200 1,200 2,000 2,000 2,000 Misc Meetings 750 750 700 750 750 750 750 750 Total 1 950 1 2 1 1 2 2 2 6276 SCHOOL /CONFIEXP - OTHER Regional Conf. 1,775 - - - - - - - MPELRA Summer Conf 800 800 850 800 800 800 800 800 Total 2 575 800 850 800 800 800 800 800 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 50 50 50 50 50 50 50 50 Total 50 50 50 50 50 50 1 50 50 6280 DUES & SUBSCRIPTIONS N /MPELRA 175 200 200 200 200 200 200 200 PMA- National 140 150 150 150 150 150 150 150 IPMA -Local chapter 25 25 25 25 25 25 25 25 APA- National 219 220 220 220 220 220 220 220 APA -Local chapter 50 50 50 50 50 50 50 50 SHRM 180 180 180 180 180 180 180 180 MN Safety Council - 465 495 465 495 495 495 495 Misc Publications 350 350 310 350 350 350 350 350 Total 1 139 1 1,630 1 1 1 1 1 6399 OTHER CHARGES Recognition Program (1025 -6399) 3,500 3,500 3,550 3,500 3,500 3,500 5,000 3,500 Recognition Event (1025-6399) 4,000 3,950 4,000 4,000 4,000 4,000 4,000 Employee Gatherings 250 200 50 200 200 200 200 200 Volunteer Coordinator Program 6,000 6,000 7,200 6,000 7,750 10,850 8,100 11,200 Wellness Program (To Self Ins Fund) - - - - - - - - Safety Committee 3 000 3,000 1 3,000 3,000 3,000 3,000 3,000 1 3 Total 12 16 17 16 18 21 20 21 6725 CAPITAL OUTLAY - OFFICE EQUIP Ergo workstation improvements - PB 750 - Chairs (4): Frnt Dsk 2, PB, MT 2,000 - Scanning licenses MOVED TO 6249 Total 2 Total Net of Personnel 55,043 47,795 47,935 47,795 49,575 52,475 55,625 53,975 TOTAL EXPENSES 493,696 501,295 503,435 526,125 527,905 530,805 553,915 552,265 49 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 05 1030 Information Technology DESCRIPTION OF ACTIVITY The Information Technology division is responsible for enabling and enhancing efficient business processes through the adoption and management of technology - related resources. The division's core services include user application support, workstation provisioning and management, wired and wireless network and infrastructure administration, software lifecycle management, security and risk management, telecommunications administration, print and media management, and backup and recovery services. MAJOR OBJECTIVES FOR 2016 The employees covered under this company provide the daily care and maintenance to the hardware, software, network infrastructure, and user support. In addition to the routine daily assignments, major goals for 2016 include: 1. Implement Office 365 and hosted SharePoint portal. 2. Replace approximately one half of the City's existing 30+ Panasonic Toughbook laptop computers in use within Public Safety vehicles. 3. Upgrade and replace approximately 60 desktop computer workstations as planned in the annual replacement cycle and lifecycle management plan. 4. Explore, test and pilot Windows 10 operating system environment. 5. Assist various departments with line -of- business application implementations and upgrades. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Item 2013 2014 2015 2016 Number of user accounts 376 380 380 380 Number of PC's and Laptops 263 270 270 278 supported Number of servers 32 32 32 32 Number of network nodes 50 54 54 60 (firewalls, switches, APs, WI-Cs, bridges, etc.) Number of sites supported 20 20 20 20 Number of printers, copiers, 92 90 80 80 scanners, fax Number of VolP phones & 330 330 300 275 devices Number of PC applications 130 130 130 130 supported Number of projects worked on 32 28 30 30 Size of weekly backups (GB) 1800 2200 3000 3300 Number of Web HelpDesk 900 840 860 800 requests so Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 2017 IT Manager 1 1 1 1 1 IT Network Specialist 1 1 1 1 1 IT PC Specialist 1 1 1 1 1 IT Technician - 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 2017 Summer Intern 1 0 0 0 0 BUDGET SUMMARY: Department 05 Information Technology 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 233,014 236,924 271,466 287,132 297,435 310,925 320,285 Emp. Benefits 69,610 71,875 85,601 97,085 102,255 107,045 110,820 Supplies 20,189 14,041 10,135 11,500 9,500 12,800 12,500 Contractual Serv. 170,160 139,676 175,781 157,544 153,480 152,480 160,780 Repairs & Maint. 6,587 5,760 6,404 6,800 6,800 7,000 7,000 Training /Travel /Dues 13,965 11,599 11,496 20,120 23,620 19,820 19,220 Other Exp. 10,606 17,815 10,370 11,000 13,000 8,200 8,200 Capital outlay 35,047 173,307 89,680 112,900 129,200 126,900 149,200 Net addition to (use of) general 559,178 670,997 660,933 704,081 735,290 745,170 788,005 revenues CAPITAL OUTLAY: 2013 2014 2015 2016 2017 CAPITAL OUTLAY - OFFICE EQUIP Adopted Adopted Proposed Proposed Proposed Printer Replacements 6,000 6,000 - - - Server /Workstation Hardware Upgrades 30,000 54,000 54,000 59,000 60,000 Server /Workstation Software 1,000 - - - - Cisco Networking Switch Upgrades /Replacements 70,000 40,000 - - 11,200 Virtual Desktop Environment 5,000 - - - - SAN (Storage Area Network) - 18,000 6,000 - 18,000 AMAG Card Access Software Upgrade - - 4,400 - - Network Expansion: Ice Arena ('10) /Aquatic Center ('12) - - - - - Cisco Wireless Access Points /Mgmt. 1,200 4,800 4,800 6,400 - Toughbook Laptop Replacement 6,800 - 60,000 60,000 60,000 Agenda Management Software /Hardware 24,000 - - - - UPS Replacement Batteries - - - - - Overall Sales Tax Savings - (9,900) - - - Total 144,000 112,900 129,200 125,400 149,200 City of Apple Valley 51 Department Expense Summary Budget Years (2016 -2017) INFORMATION TECHNOLOGY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 279,541 269 286,155 123,543 297,655 297,655 310,530 310,530 6112 - SALARY - SEASONAL TEMP 0 1,295 0 738 6113 - OVERTIME - REGULAR EMPLOYEES 2,000 108 2,000 1,297 2,000 2,000 2,000 2,000 6121 - INSURANCE CASH BENEFIT 703 60 6122 - COMP REQUEST 0 0 0 0 6123 - SALARY -OTHER 5,591 9,280 11,270 11,270 7,755 7,755 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 287,132 271,466 297,435 125,638 310,925 310,925 320,285 320,285 6138 - MEDICARE 4,163 3,755 4,315 1,701 4,505 4,505 4,645 4,645 6139 - FICA 17,802 16,055 18,440 7,271 19,275 19,275 19,860 19,860 6141 - PENSIONS -PERA 20,817 19,166 22,305 9,363 23,315 23,315 24,020 24,020 6142 - WORKERS COMPENSATION 1,576 1,460 1,475 706 1,615 1,615 1,835 1,835 6144 - LONG -TERM DISABILITY INSURANCE 827 707 820 349 855 855 880 880 6145 - MEDICAL INSURANCE 51,900 40,132 54,900 20,078 57,480 57,480 59,580 59,580 6146 - DENTAL INSURANCE 0 3,720 0 1,821 6147 - LIFE INSURANCE -BASIC 39 9 6148 - LIFE INSURANCE -SUPP /DEPEND 568 16 6125 - EMPLOYEE BENEFITS 97,085 85,601 102,255 41,315 107,045 107,045 110,820 110,820 6100 - TOTAL PERSONNEL SERVICES 384,217 357,068 399,690 166,953 417,970 417,970 431,105 431,105 6210 - OFFICE SUPPLIES 1,500 234 1,500 740 1,800 1,800 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 8,000 9,013 6,000 1,956 6,000 9,000 6,000 9,000 6215 - EQUIPMENT -PARTS 3 65 6229 - GENERAL SUPPLIES 2,000 885 2,000 942 6,000 2,000 6,000 2,000 6205 - SUPPLIES 11,500 10,135 9,500 3,704 13,800 12,800 13,500 12,500 6235 - CONSULTANT SERVICES 0 0 0 709 3,000 3,000 6237 - TELEPHONE /PAGERS 19,200 17,958 18,700 9,139 19,400 19,400 19,500 19,500 6238 - POSTAGE /UPS /FEDEX 100 0 100 0 100 100 100 100 6239 - PRINTING 100 86 0 28 6240 - CLEANING SERVICE /GARBAGE 400 125 600 0 800 300 800 300 6249 - OTHER CONTRACTUAL SERVICES 137,744 157,611 134,080 81,075 137,680 132,680 137,880 137,880 6230 - CONTRACTUAL SERVICES 157,544 175,781 153,480 90,950 157,980 152,480 161,280 160,780 6265 - REPAIRS - EQUIPMENT 6,800 6,404 6,800 2,318 7,400 7,000 7,000 7,000 6260 - REPAIRS AND MAINTENA 6,800 6,404 6,800 2,318 7,400 7,000 7,000 7,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 4,000 0 4,400 0 400 400 2,400 400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 11,500 7,788 11,800 0 11,800 11,800 11,800 11,800 6277 - MILEAGE /AUTO ALLOWANCE 4,020 3,557 4,020 1,583 4,020 4,020 4,020 4,020 6278 - SUBSISTENCE ALLOWANCE 600 0 600 0 600 600 6280 - DUES & SUBSCRIPTIONS 0 150 2,800 0 3,000 3,000 3,000 3,000 6270 - TRNG /TRAVL /DUES /UNIF 20,120 11,496 23,620 1,583 19,820 19,820 21,220 19,220 6200 - TOTAL OPERATING COSTS 195,964 203,816 193,400 98,554 199,000 192,100 203,000 199,500 6310 - RENTAL EXPENSE 11,000 9,532 13,000 4,354 8,200 8,200 8,200 8,200 6333 - GENERAL -CASH DISCOUNTS 0 0 6349 - LATE FEES /FINANCE CHARGES 3 84 6399 - OTHER CHARGES 835 0 6301 -OTHER EXPENDITURES 11,000 10,370 13,000 4,438 8,200 8,200 8,200 8,200 6300 - TOTAL OTHER EXPENDITURES 11,000 10,370 13,000 4,438 8,200 8,200 8,200 8,200 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 City of Apple Valley 52 Department Expense Summary Budget Years (2016 -2017) INFORMATION TECHNOLOGY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30115 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6725 - CAPITAL OUTLAY - OFFICE EQUIP 112,900 89,680 129,200 86,018 126,900 126,900 149,200 149,200 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 1,700 6701 - TOTAL CAPITAL OUTLAY 112,900 89,680 129,200 87,718 126,900 126,900 149,200 149,200 6700 - TOTAL CAPITAL OUTLAY 112,900 89,680 129,200 87,718 126,900 126,900 149,200 149,200 704,081 660,934 735,290 357,664 752,070 745,170 791,505 788,005 53 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT O5: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 279,541 286,155 286,155 297,655 297,655 310,530 310,530 6112 Salary- Seasonal Temp (Intern) - - - - - - - 6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6123 Salaries - Other 5,591 9,280 9,280 11,270 11,270 7,755 7,755 6138 Medicare 4,163 4,315 4,315 4,505 4,505 4,645 4,645 6139 FICA 17,802 18,440 18,440 19,275 19,275 19,860 19,860 6141 Pension - PERA 20,817 22,305 22,305 23,315 23,315 24,020 24,020 6142 Work Comp Ins 1,576 1,475 1,475 1,615 1,615 1,835 1,835 6144 Long -term Disability Insurance 827 820 820 855 855 880 880 6145 Hospital & Life Insurance 51,900 54,900 54,900 57,480 57,480 59,580 59,580 Total 384,217 399,690 399,690 417,970 417,970 431,105 431,105 6210 OFFICE SUPPLIES Miscellaneous Supplies 1,500 1,500 1,800 1,800 1,800 1,500 1,500 Total 1,500 1,500 1,800 1,800 1,800 1,500 1,500 6211 SMALL TOOLS & EQUIP. Miscellaneous Equip. 8,000 6,000 6,000 6,000 9,000 6,000 9,000 Total 8,000 6,000 6,000 6,000 9,000 6,000 9,000 6229 GENERAL SUPPLIES Miscellaneous Technology Items 2,000 2,000 5,000 6,000 2,000 6,000 2,000 Total 2,000 2,000 5,000 6,000 2,000 6,000 2,000 6235 CONSULTANT SERVICES Miscellaneous - - 6,000 - - Sharepoint/Cloud Consultant LOGIS 2,400 3,000 3,000 Total 8,400 - - 3,000 3,000 6237 TELEPHONE /PAGERS Cellular Phones 2,600 2,600 2,600 2,900 2,900 3,000 3,000 Mobile Wireless Data 1,000 500 500 500 500 500 500 Frontier - T1 (Valleywood & Ice Arena) removed T1 s/b in Enterprise funds Primary Interface (Zayo /Frontier) 15,600 15,600 16,000 16,000 16,000 16,000 16,000 Total 19,200 18,700 19,100 19,400 19,400 19,500 19,500 6238 POSTAGE /UPS /FEDEX Shipping 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6239 PRINTING /PUBLISHING Various 100 - - - - - - Total 100 - - - - - 6240 CLEANING /GARBAGE SERVICES Electronics Recycling 400 600 800 300 800 300 Total 400 600 - 800 300 800 300 6249 OTHER CONTRACTUAL SERVICES Cisco Smartnet Maintenance 9,500 9,500 10,500 10,500 10,500 10,500 10,500 Microsoft Software Licensing 48,000 48,000 48,000 48,000 48,000 48,000 48,000 Laserfiche Annual Maintenance 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Email Filter Maintenance (3yr begin 2014) 2,500 - - - - - - Web Filter Maintenance (3yr begin 2014) 7,700 - - - - - - CommVault Annual Maintenance 7,800 7,800 9,300 7,800 7,800 7,800 7,800 LANDesk Annual Maintenance 6,000 6,600 4,600 6,600 6,600 6,600 6,600 AntiVirus (Trend) Annual Maintenance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Vmware Annual Maintenance 4,300 4,600 4,600 4,600 4,600 4,600 4,600 HP SAN Annual Maintenance 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Server Software Maint. (WebHelpDesk, Nin 800 900 1,500 1,500 1,500 1,500 1,500 ESRI Software Maintenance (6 license) 3,900 3,400 3,400 3,400 3,400 3,400 3,400 Fiber Optic Locating Services (ISD196 + MF 9,200 9,200 9,000 9,200 9,200 9,200 9,200 Wufoo Annual Subscription 360 360 360 360 360 360 360 MailChimp Email Campaign Subscription 360 360 360 360 360 360 360 Matrix Phone System Annual Maintenance 10,600 - 6,000 11,000 6,000 11,000 11,000 Matrix Laser Care - Printer Maint. & Toner 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Ricoh - Maint. & Toner 1,000 500 300 300 300 300 300 Adobe Creative Cloud Subscription 360 360 360 360 360 360 360 Konica Wide Format Prtr Maintenance 600 - - - - - - MDM Add -on Subscription 2,800 3,000 3,000 3,000 3,000 3,000 Web Hosting - CivicPlus 3,800 4,200 4,200 4,400 4,400 4,600 4,600 Agenda Management - NovusAGENDA 9,000 8,700 9,000 9,000 8,000 8,000 Sales tax savings 8,136 Total 1 137,744 1 134,080 1 137,480 1 137,680 1 132,680 1 137,880 1 137,880 54 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT O5: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Ricoh (Color Printers) - - Konica - Minolta Service 6,000 6,000 6,600 6,600 6,200 6,600 6,600 Other Not Contracted 800 800 400 800 800 400 400 Total 6,800 6,800 7,000 7,400 7,000 7,000 7,000 6275 SCHOOL /CONF /EXP - LOCAL IT Technical Training 4,000 4,000 - - - - - Gov't/IT Workshops - 400 400 400 400 400 400 End User Training (Office, Windows) - - - - 2,000 Total 4,000 4,400 400 400 400 2,400 400 6276 SCHOOL /CONF /EXP - OTHER IT Symposium Gartner Conference 4,500 4,600 4,600 4,600 4,600 4,600 4,600 Win Connections Training Conference 3,500 3,600 3,600 3,600 3,600 3,600 3,600 VMworld /InterOp Training Conference 3,500 3,600 3,600 3,600 3,600 3,600 3,600 Total 11,500 11,800 11,800 11,800 11,800 11,800 11,800 6277 MILEAGE ALLOWANCE IT Mgr Car Allowance ($275 Per Month) 3,300 3,300 3,300 3,300 3,300 3,300 3,300 IT Tech Mileage Reimbursement 240 240 240 240 240 240 240 IT Tech Mileage Reimbursement 240 240 240 240 240 240 240 IT Tech /Intern Mileage Reimbursement 240 240 240 240 240 240 240 Total 4,020 4,020 4,020 4,020 4,020 4,020 4,020 6278 SUBSISTANCE ALLOWANCE 600 600 600 600 Total 600 600 - 600 600 - - 6280 DUES & SUBSCRIPTIONS CBT Nuggets Subsription 2,800 2,000 3,000 3,000 3,000 3,000 Total - 2,800 2,000 3,000 3,000 3,000 3,000 6310 RENTAL EXPENSE Multifunction Copiers (Municipal Center) 11,000 13,000 11,000 8,200 8,200 8,200 8,200 1 KonicaMinolta Color Copier /Printer - - - - Total 11,000 13,000 11,000 8,200 8,200 8,200 8,200 6725 CAPITAL OUTLAY - OFFICE EQUIP Printer Replacements 6,000 - 4,000 - Server /Workstation Hardware Upgrades 54,000 54,000 90,000 59,000 59,000 60,000 60,000 Server/Workstation Software - - - - Cisco Networking Switch Upgrades /Replac 40,000 15,000 Cisco Ironport Web /Email Appliance - 11,200 11,200 Virtual Desktop Environment - - SAN (Storage Area Network) 18,000 6,000 6,000 18,000 18,000 AMAG Card Access Software Upgrade - 4,400 2,500 - - Cisco Wireless Access Points /Mgmt. 4,800 4,800 4,800 6,400 6,400 Toughbook Laptop Replacement - 60,000 6,000 60,000 60,000 60,000 60,000 Agenda Management Software /Hardware - - - IT Server Racks & Furniture 2,600 1,500 1,500 Phone System Replacement - - UPS Replacement Batteries - 9,000 Sales tax savings 9,900 Total 112,900 129,200 139,900 126,900 126,900 149,200 149,200 Total Net Non - Personnel 319,864 335,600 354,000 334,100 327,200 360,400 356,900 TOTAL EXPENSES 704,081 735,290 753,690 752,070 745,170 791,505 788,005 55 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 16 1060 General Government Buildings DESCRIPTION OF ACTIVITY General Government Buildings reflects the expenses required to operate and maintain the Apple Valley Municipal Center, which includes both the City Hall portion and the Police Facility portion of the building. The City Hall portion provides Class A office space for Administration, City Council, City Clerk, Human Resources, Finance, Fire, Information Technology, Building Inspections, Community Development, Engineering, and Cable TV functions. It also serves as the main location for the City's public meetings including the City Council and Planning Commission. The Police Facility portion provides office space for the Patrol, Investigations, Records, and Administration functions. It contains secured spaces for the processing, temporary holding, and questioning of criminal suspects. MAJOR OBJECTIVES FOR 2016 The employees covered under this company provide the daily care and maintenance to the building and grounds. Contractual services are utilized for tasks that can't be performed by the employees. 1. Evaluate maintenance practices and work assignments for improved efficiency and potential cost savings. 2. Develop duty rotation to provide optimum maintenance. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Buildings 1 1 1 1 1 Number of Total Sq. Ft. 73,500 73,500 73,500 73,500 73,500 Number of Finished Sq. Ft. 66,239 66,239 66,239 66,239 66,239 Number of Restrooms 12 12 12 12 12 Number of Locker/ Shower 4 4 4 4 4 Number of Snow/ Ice Events 29 25 40 40 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Adopted Position Title 2012 2013 2014 2015 2016 Maintenance Worker 11 2 2 2 2 2 56 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 None Summary Budget Department 16 General Government Buildings 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Vending Commissions 960 794 644 500 700 700 960 794 644 - 500 700 700 Expenditures: Salaries & Wages 117,887 117,662 124,334 117,105 120,795 133,695 136,655 Emp. Benefits 42,493 45,232 47,481 45,972 49,125 51,160 53,110 Supplies 19,153 22,041 18,080 20,675 24,475 26,650 23,800 Contractual Serv. 7,280 7,052 6,613 12,050 17,150 8,025 8,425 Utilities 93,827 105,318 101,382 98,735 98,735 99,000 100,000 Repairs & Maint. 46,298 46,298 55,974 42,940 43,240 38,480 42,550 Training /Travel /Dues 650 3,395 844 750 750 750 - Other Exp. 957 309 196 - - - Items for resale 2,783 2,850 3,189 3,000 3,000 2,700 2,700 Capital outlay 23,798 35,500 2,556 2,560 2,560 2,620 2,620 Total Exp 355,126 385,657 360,649 343,787 359,830 363,080 369,860 Net Surplus (deficit) (354,166) (384,863) (360,005) (343,787) (359,330) (362,380) (369,160) 2016 CAPITAL OUTLAY VERF Charges for Pool Vehicle $ 2,620 City of Apple Valley 57 Department Expense Summary Budget Years (2016 -2017) GENERAL GOVERNMENT BUILDINGS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 109,907 113,806 112,995 57,253 115,820 115,820 190,312 118,700 6111 - SALARY PART -TIME 10,000 10,000 0 10,000 6113 - OVERTIME - REGULAR EMPLOYEES 5,000 14,484 5,000 6,414 5,000 5,000 5,000 5,000 6121 - INSURANCE CASH BENEFIT 0 0 6122 - COMP REQUEST -3,956 -3,174 6123 - SALARY -OTHER 2,198 2,800 2,875 2,875 2,955 2,955 6105 -SALARIES AND WAGES 117,105 124,334 120,795 60,493 133,695 133,695 198,267 136,655 6138 - MEDICARE 1,698 1,739 1,750 836 1,795 1,795 1,835 1,835 6139 - FICA 7,261 7,437 7,490 3,574 7,670 7,670 7,850 7,850 6141 - PENSIONS -PERA 8,490 9,030 9,060 4,537 9,275 9,275 9,500 9,500 6142 - WORKERS COMPENSATION 3,898 4,206 4,390 2,425 4,720 4,720 5,315 5,315 6144 - LONG -TERM DISABILITY INSURANCE 325 308 335 158 340 340 350 350 6145 - MEDICAL INSURANCE 24,300 21,999 26,100 11,272 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 1,578 873 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 1,162 121 6125 - EMPLOYEE BENEFITS 45,972 47,481 49,125 23,802 51,160 51,160 53,110 53,110 6100 - TOTAL PERSONNEL SERVICES 163,077 171,815 169,920 84,295 184,855 184,855 251,377 189,765 6210 - OFFICE SUPPLIES 0 2 0 15 6211 - SMALL TOOLS & EQUIPMENT 465 1,750 465 796 500 500 750 750 6212 - MOTOR FUELS /OILS 5,075 696 5,075 292 5,100 5,100 5,000 3,500 6215 - EQUIPMENT -PARTS 235 1,603 235 523 250 250 250 250 6216 - VEHICLES- TIRES /BATTERIES 43 0 6229 - GENERAL SUPPLIES 14,900 13,986 18,700 9,129 20,800 20,800 20,800 19,300 6205 - SUPPLIES 20,675 18,080 24,475 10,755 26,650 26,650 26,800 23,800 6235 - CONSULTANT SERVICES 200 104 200 102 125 125 125 125 6237 - TELEPHONE /PAGERS 1,900 1,673 2,000 991 2,100 2,100 2,100 2,100 6239 - PRINTING 0 0 0 0 6240 - CLEANING SERVICE /GARBAGE 9,950 2,632 14,950 1,191 5,800 5,800 6,200 6,200 6249 - OTHER CONTRACTUAL SERVICES 2,204 2,289 6230 - CONTRACTUAL SERVICES 12,050 6,613 17,150 4,572 8,025 8,025 8,425 8,425 6255 - UTILITIES - ELECTRIC 63,300 59,586 63,300 18,470 65,000 65,000 65,000 65,000 6256 - UTILITIES - NATURAL GAS 33,000 38,660 33,000 15,689 32,000 32,000 32,000 32,000 6257 - UTILITIES- PROPANE/WATER/SEWER 2,435 3,136 2,435 464 2,000 2,000 3,000 3,000 6250 - UTILITIES 98,735 101,382 98,735 34,623 99,000 99,000 100,000 100,000 6265 - REPAIRS - EQUIPMENT 1,000 1,262 1,000 14 900 900 100 100 6266 - REPAIRS - BUILDING 41,940 54,712 42,240 21,484 37,580 37,580 42,450 42,450 6260 - REPAIRS AND MAINTENA 42,940 55,974 43,240 21,498 38,480 38,480 42,550 42,550 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 360 0 0 6280 - DUES & SUBSCRIPTIONS 0 25 6281 - UNIFORM /CLOTHING ALLOWANCE 750 484 750 346 750 750 6270 - TRNG /TRAVL /DUES /UNIF 750 844 750 371 750 750 6200 - TOTAL OPERATING COSTS 175,150 182,893 184,350 71,819 172,905 172,905 177,775 174,775 6310 - RENTAL EXPENSE -14 -243 6330 - SALES /USE TAX 24 0 6333 - GENERAL -CASH DISCOUNTS -54 -9 6349 - LATE FEES /FINANCE CHARGES 0 0 City of Apple Valley 58 Department Expense Summary Budget Years (2016 -2017) GENERAL GOVERNMENT BUILDINGS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6399 - OTHER CHARGES 240 100 6301 -OTHER EXPENDITURES 196 -152 6300 - TOTAL OTHER EXPENDITURES 196 -152 6540 - TAXABLE MISC FOR RESALE 3,189 1,093 6545 - NON - TAXABLE MISC FOR RESALE 3,000 0 3,000 0 2,700 2,700 2,700 2,700 6501 - TAXABLE /NON- TAXABLE MISC RESAL 3,000 3,189 3,000 1,093 2,700 2,700 2,700 2,700 6500 - TOTAL LIQUOR EXPENDITURES 3,000 3,189 3,000 1,093 2,700 2,700 2,700 2,700 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 0 0 10,000 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 6745 - VERF CHARGES 2,560 2,556 2,560 1,065 2,620 2,620 2,620 2,620 6701 -TOTAL CAPITAL OUTLAY 2,560 2,556 2,560 1,065 2,620 2,620 12,620 2,620 6700 - TOTAL CAPITAL OUTLAY 2,560 2,556 2,560 1,065 2,620 2,620 12,620 2,620 343,787 360,648 359,830 158,121 363,080 363,080 444,472 369,860 59 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 109,907 112,995 112,995 115,820 115,820 128,700 118,700 Add FT Employee (All Benefits Included) - - - - 61,612 6111 Seasonal employee in place of mowing 10,000 10,000 - 10,000 6113 Overtime - Reg 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6123 Salaries - Other 2,198 2,800 2,800 2,875 2,875 2,955 2,955 6138 Medicare 1,698 1,750 1,750 1,795 1,795 1,835 1,835 6139 FICA 7,261 7,490 7,490 7,670 7,670 7,850 7,850 6141 Pension - PERA 8,490 9,060 9,060 9,275 9,275 9,500 9,500 6142 Work Comp Ins 3,898 4,390 4,390 4,720 4,720 5,315 5,315 6144 Long -term Disability Insurance 325 335 335 340 340 350 350 6145 Hospital & Life Insurance 24,300 26,100 26,100 27,360 27,360 28,260 28,260 Total 163,077 169,920 169,920 184,855 184,855 251,377 189,765 6211 SMALL TOOL & EQUIPMENT Miscellaneous 465 465 1,000 500 500 750 750 Total 465 465 1,000 500 500 750 750 6212 MOTOR FUELS /OILS City Hall Van (moved from Comm Dev) 1,075 1,075 1,000 1,100 1,100 1,000 1,000 Emergency Generator 4,000 4,000 4,000 4,000 4,000 4,000 2,500 Total 5,075 5,075 5,000 5,100 5,100 5,000 3,500 6215 EQUIPMENT - PARTS 250 250 750 250 250 250 250 15 15 Total 235 235 750 250 250 250 250 6229 GENERAL SUPPLIES Cleaning supplies, hardware, bulbs, 16,000 16,000 16,000 17,000 17,000 17,000 16,000 filters, paper products, landscape items, (1,100) (1,100) - Furniture -misc 3,800 3,800 3,800 3,800 3,800 3,300 Total 14,900 18,700 19,800 1 20,800 20,800 20,800 19,300 6235 CONSULTANT SERVICES Drug & hearing testing, immunizations 200 200 125 125 125 125 125 Total 200 200 125 125 125 125 125 6237 TELEPHONE /PAGERS Mobile - - Frontier analog lines 2,050 2,150 1,620 1,720 1,720 1,720 1,720 Cable boxes 380 380 380 380 380 150 150 Total 1,900 2,000 2,000 1 2,100 2,100 2,100 2,100 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 1,800 1,800 2,000 1,850 1,850 2,000 2,000 Rug Service 650 650 700 450 450 700 700 Additional Contract Cleaning Support 5,000 10,000 10,000 - Lektreiver Maintenance 1,000 1,000 1,000 1,000 Fire Alarm Testing/ Monitoring 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 9,950 14,950 15,200 5,800 5,800 6,200 6,200 6255 UTILITIES - ELECTRIC Municipal Center 66,700 66,700 64,000 65,000 65,000 65,000 65,000 3,400 3,400 Total 63,300 63,300 64,000 65,000 65,000 65,000 65,000 6256 UTILITIES - NATURAL GAS Municipal Center 35,000 35,000 32,000 32,000 32,000 32,000 32,000 2,000 2,000 - - - - - Total 33,000 33,000 32,000 32,000 32,000 32,000 32,000 6257 UTILITIES - OTHER Municipal Center 2,575 2,575 3,000 2,000 2,000 3,000 3,000 140 140 - - - - - Total 2,435 2,435 3,000 2,000 2,000 3,000 3,000 6265 REPAIRS - EQUIPMENT Security, generator, and other repair 1,000 1,000 100 900 900 100 100 70 70 Total 1,000 1,000 100 900 900 100 100 6266 REPAIRS / MAINT- BUILDINGS HVAC Repairs 17,500 17,500 15,000 11,000 11,000 15,000 15,000 HVAC Routine Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Data/ Security/ Fire Suppression 1,100 1,100 2,450 2,450 2,450 2,450 2,450 Electrical 1,700 1,700 1,750 2,000 2,000 1,750 1,750 Elevator 6,000 6,300 6,340 6,530 6,530 6,650 6,650 General Interior 3,000 3,000 3,000 3,000 3,000 3,000 3,000 General Exterior and Roof 540 540 900 500 500 1,500 1,500 Other (includes generator service etc.) 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Window Cleaning 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 41,940 42,240 4 37,580 1 37,580 1 42,450 1 42,450 60 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Uniform Allowance 750 750 750 750 Total 750 750 - 750 750 - - 6545 NON - TAXABLE MISC 4 RESALE Pop and Juice 3,000 3,000 2,700 2,700 2,700 2,700 2,700 Total 3,000 3,000 2,700 2,700 2,700 2,700 2,700 6715 CAPITAL OUTLAY - BUILDINGS Generator EPA retrofit 19 Area Chair Replacements above in 6229 Bathroom counter replacement - 10,000 10,000 Bathroom counter replacement (to Muni Bldg fund) (10,000) Overlay DC Govt. Center Lot Front Desk Security Remodel Total - - - - - 10,000 6745 VEHICLE REPLACEMENT FUND VERF 2,560 2,560 2,560 2,620 2,620 2,620 2,620 Total 2,560 2,560 2,560 2,620 2,620 2,620 2,620 Total Net of Personnel 180,710 189,910 189,775 178,225 178,225 193,095 180,095 TOTAL EXPENSES $ 343,787 $ 359,830 $ 359,695 $ 363,080 $ 363,080 $ 444,472 $ 369,860 61 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 08 1035 Finance DESCRIPTION OF ACTIVITY Finance is responsible for processing monetary transactions in accordance with Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Transactions include accounts payable, accounts receivable, investing, special assessments and financial reporting. The finance function also accounts for the unallocated costs of office supplies within City Hall, postage and the postage machine. MAJOR OBJECTIVES FOR 2016/17 • Generate financial policies and procedures and offer guidance to other departments • Maintain the City's Aaa Bond Rating • Implement efficiencies in the accounts payable function through A/P automation provided through LOGIS offerings. • Continued implementation of improvements in the Utility Billing area achieving additional efficiencies. • Work with other departments in developing business plans. • Implement the JD Edwards Fixed Assets module for remaining funds • Pursue the opportunities to accept credit cards without increasing the need to add additional processing time • Continued monitoring and analysis of outstanding debt • Monitor TIF Fund status • Provide the financial support to evaluate funding needs and issue debt instruments as needed • Participate in the GFOA's Certificate of Achievement program for the Annual Financial report and the Operating Budget IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Accounts payable checks 7276 6682 6894 7000 7000 Purchase Orders Issued 289 264 270 300 300 300 A/R Invoices Processed 411 462 380 500 500 Receipts Processed 2380 2281 2315 2300 2300 2300 Investment return 2.29% (2.03)% 3.3% 1.50% 1.50% 1.5% Moody's Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa S & P Rating - - - AAA AAA AAA General City Hall Office Supplies included within Finance $ 39,160 $ 36,567 $ 37,240 $ 38,960 $ 41,960 42,510$ Department 62 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 Finance Director 1 1 1 1 1 1 Assistant Fin. Director 1 1 1 1 1 1 Finance Analyst - - - 1 1 1 Accountant) 1 1 1 1 1 1 Accounting Technician 2 1 1 1 - - - Accounting Technician 1 1 1 1 1 1 1 Summary Budget Department 08 Finance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Mgmt Fee 100,000 100,000 100,000 100,000 105,000 110,000 113,000 Charge to Construction Funds 18,171 15,927 - 40,000 50,000 52,500 53,600 Asssment Searches 25 120 - - - 118,196 116,047 100,000 140,000 155,000 162,500 166,600 Expenditures: Salaries & Wages 378,637 335,062 341,940 390,077 416,425 432,460 447,945 Emp. Benefits 108,925 103,275 104,162 130,314 135,205 141,205 146,400 Supplies 8,668 9,724 7,214 9,970 9,970 11,770 9,620 Contractual Serv. 20,578 27,279 23,051 29,150 30,500 32,050 30,280 Repairs & Maint. 168 198 231 200 200 250 200 Training /Travel /Dues 6,227 6,294 4,624 6,440 7,200 7,770 7,925 Other Exp. 5,196 5,303 8,268 5,340 5,760 5,390 5,410 Visa / bank charges 649 - 0 - - Capital outlay - - - - Total Expenses 529,048 487,135 489,490 571,491 605,260 630,895 647,780 Net addition to (use of) general (410,852) (371,088) (389,490) (431,491) (450,260) (468,395) (481,180) revenues 2016 CAPITAL OUTLAY None City of Apple Valley 63 Department Expense Summary Budget Years (2016 -2017) FINANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 381,938 342,044 405,780 169,955 420,780 420,780 434,810 434,810 6112 - SALARY - SEASONAL TEMP 36 2,322 6113 - OVERTIME - REGULAR EMPLOYEES 500 652 500 405 500 500 1,000 1,000 6121 - INSURANCE CASH BENEFIT 0 724 0 339 6122 - COMP REQUEST 0 -1,516 0 -405 6123 - SALARY -OTHER 7,639 10,145 11,180 11,180 12,135 12,135 6105 - SALARIES AND WAGES 390,077 341,940 416,425 172,615 432,460 432,460 447,945 447,945 6138 - MEDICARE 5,656 4,708 6,040 2,370 6,270 6,270 6,495 6,495 6139 - FICA 23,907 20,131 25,450 10,134 26,545 26,545 27,305 27,305 6141 - PENSIONS -PERA 28,281 24,773 31,230 12,921 32,435 32,435 33,595 33,595 6142 -WORKERS COMPENSATION 2,340 2,042 2,040 947 2,225 2,225 2,535 2,535 6144- LONG -TERM DISABILITY INSURANCE 1,130 938 1,145 481 1,190 1,190 1,230 1,230 6145 - MEDICAL INSURANCE 69,000 48,514 69,300 24,379 72,540 72,540 75,240 75,240 6146 - DENTAL INSURANCE 0 2,555 0 1,180 6147 - LIFE INSURANCE -BASIC 45 12 6148 - LIFE INSURANCE -SUPP /DEPEND 456 550 6125 - EMPLOYEE BENEFITS 130,314 104,162 135,205 52,974 141,205 141,205 146,400 146,400 6100 - TOTAL PERSONNEL SERVICES 520,391 446,102 551,630 225,589 573,665 573,665 594,345 594,345 6210 - OFFICE SUPPLIES 9,500 6,074 9,500 3,498 11,300 11,300 11,150 9,150 6211 - SMALL TOOLS & EQUIPMENT 250 298 250 0 250 250 250 250 6215 - EQUIPMENT -PARTS 120 68 120 105 120 120 120 120 6229 - GENERAL SUPPLIES 100 774 100 137 100 100 100 100 6205 - SUPPLIES 9,970 7,214 9,970 3,740 11,770 11,770 11,620 9,620 6235 - CONSULTANT SERVICES 0 438 0 0 6238 - POSTAGE /UPS /FEDEX 17,800 12,295 18,800 3,759 19,850 19,850 20,850 17,850 6239 - PRINTING 11,350 10,273 11,700 473 12,200 12,200 12,430 12,430 6240 - CLEANING SERVICE /GARBAGE 45 181 6249 - OTHER CONTRACTUAL SERVICES 0 0 6230 - CONTRACTUAL SERVICES 29,150 23,051 30,500 4,413 32,050 32,050 33,280 30,280 6265 - REPAIRS - EQUIPMENT 200 231 200 0 250 250 0 200 6260 - REPAIRS AND MAINTENA 200 231 200 0 250 250 0 200 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 830 2,087 850 620 870 870 880 880 6276 - SCHOOLS /CONFERENCES /EXP OTHER 3,950 751 4,300 1,149 4,650 4,650 4,745 4,745 6277 - MILEAGE /AUTO ALLOWANCE 50 452 150 105 200 200 200 200 6278 - SUBSISTENCE ALLOWANCE 0 250 0 250 250 250 250 6280 - DUES & SUBSCRIPTIONS 1,610 1,334 1,650 690 1,800 1,800 1,850 1,850 6270 - TRNG/TRAVL /DUES /UNIF 6,440 4,624 7,200 2,564 7,770 7,770 7,925 7,925 6200 - TOTAL OPERATING COSTS 45,760 35,120 47,870 10,716 51,840 51,840 52,825 48,025 6310 - RENTAL EXPENSE 5,240 5,226 5,660 1,235 5,290 5,290 5,310 5,310 6333 - GENERAL -CASH DISCOUNTS -29 -14 6350 - BANK FEES /CHARGES 100 0 100 0 100 100 100 100 6399 - OTHER CHARGES 3,071 0 0 6301 -OTHER EXPENDITURES 5,340 8,268 5,760 1,221 5,390 5,390 5,410 5,410 6300 - TOTAL OTHER EXPENDITURES 5,340 8,268 5,760 1,221 5,390 5,390 5,410 5,410 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 City of Apple Valley 64 Department Expense Summary Budget Years (2016 -2017) FINANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 911 6701 - TOTAL CAPITAL OUTLAY 0 0 0 911 6700 - TOTAL CAPITAL OUTLAY 0 0 0 911 571,491 489,490 605,260 238,437 630,895 630,895 652,580 647,780 65 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND REQUEST RECOMMEND SALARIES 6110 Regular Employees 381,938 405,780 372,600 420,780 420,780 434,810 434,810 6111 Salary - Part time - 6113 Overtime - Regular 500 500 500 500 500 1,000 1,000 6121 Insurance Cash Benefit - 6122 Comp request - 6123 Salaries - Other 7,639 10,145 8,900 11,180 11,180 12,135 12,135 6138 Medicare 5,656 6,040 5,500 6,270 6,270 6,495 6,495 6139 FICA 23,907 25,450 23,300 26,545 26,545 27,305 27,305 6141 Pension - PERA 28,281 31,230 28,600 32,435 32,435 33,595 33,595 6142 Work Comp 2,340 2,040 1,900 2,225 2,225 2,535 2,535 6144 Long -term Disability Insurance 1,130 1,145 1,100 1,190 1,190 1,230 1,230 6145 Hospital & Life Insurance 69,000 69,300 63,200 72,540 72,540 75,240 75,240 Total 520,391 551,630 505,600 573,665 573,665 594,345 594,345 6210 OFFICE SUPPLIES General Office Supplies 4,000 3,750 3,750 4,150 4,150 4,000 3,000 Copier Paper 5,500 5,750 5,750 7,150 7,150 7,150 6,150 Toner Total 9,500 9,500 9,500 11,300 11,300 11,150 9,150 6211 Small tools 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6215 Equipment - Parts Phone Equip 120 120 120 120 120 120 120 Total 120 120 120 120 120 120 120 6229 GENERAL SUPPLIES Miscellaneous 100 100 100 100 100 100 100 Headsets Total 100 100 100 100 100 100 100 6238 POSTAGE /UPS /FEDEX Postal Permits 200 200 200 250 250 275 275 Postage 17,500 18,500 18,500 19,500 19,500 20,475 17,475 Misc. Postal Charges 100 100 100 100 100 100 100 Total 17,800 18,800 18,800 19,850 19,850 20,850 17,850 6239 PRINTING /PUBLISHING Envelopes and Letterhead 4,800 5,100 5,100 5,200 5,200 5,300 5,300 Receipts, Requisitions, P.O-'s, etc. 1,100 1,100 1,100 1,200 1,200 1,220 1,220 Printing ; inserts etc. 350 400 400 500 500 510 510 County Charge for in T notices 4,000 4,000 4,000 4,100 4,100 4,180 4,180 Publish Budget, Fin report 1,100 1,100 1,000 1,200 1,200 1,220 1,220 Total 11,350 11,700 11,600 12,200 12,200 12,430 12,430 6240 CLEANING / GARBAGE Shredding 200 - - Total - - 200 - - 6265 REPAIRS - EQUIPMENT Typewriter Maintenance Copier Maintenance Other Repairs 200 200 200 250 250 200 Total 200 200 200 250 250 - 200 6275 SCHOOL/CONF /EXP - LOCAL Municipals 180 200 200 220 220 220 220 Mileage to local training 200 200 200 200 200 200 200 Other 50 50 50 50 50 50 50 State GFOA Confer./ Meetings 400 400 200 400 400 410 410 Total 830 850 650 870 870 880 880 6276 SCHOOL/CONF /EXP - OTHER LMC 50 50 - 50 50 50 50 GFOA Conf 2,500 2,900 1,150 3,200 3,200 3,265 3,265 Mn GFOA Conf 1,400 1,350 1,350 1,400 1,400 1,430 1,430 Total 3,950 4,300 2,500 4,650 4,650 4,745 4,745 6277 MILEAGE ALLOWANCE Car Allowance / Mileage Miscellaneous 50 150 250 200 200 200 200 Total 50 150 250 200 200 200 200 6278 SUBSISTENCE National GFOA 250 250 250 250 250 250 Total 250 250 250 250 250 250 66 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND REQUEST RECOMMEND 6280 Dues and Subscriptions National GFOA 320 330 330 340 340 370 370 GFOA - CAFR review 500 510 510 550 550 550 550 GFOA Subscription service (GASB F 60 60 60 60 60 70 70 State GFOA 120 120 120 150 150 160 160 Books 100 100 100 100 100 100 100 MnCPA 260 275 275 300 300 300 300 MN CPA license 165 170 170 200 200 200 200 Sam's Club 85 85 85 100 100 100 100 Total 1,610 1,650 1,650 1,800 1,800 1,850 1,850 6310 Rental Expense Postage Meter Maintenance 340 340 340 350 350 350 350 Postage Meter Lease 4,900 5,320 5,320 4,940 4,940 4,960 4,960 Total 5,240 5,660 5,660 5,290 5,290 5,310 5,310 6350 Bank Charges 100 100 - 100 100 100 100 Total 100 100 100 100 100 100 6349 Late Fees/ Finance Charges Total - - - - - - - Total Net of Personnel 51,100 53,630 51,730 57,230 57,230 58,235 53,435 TOTAL EXPENSES $ 571,491 $ 605,260 $ 557,330 $ 630,895 $ 630,895 $ 652,580 $ 647,780 67 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 09 1040 Data Processing DESCRIPTION OF ACTIVITY This business unit accounts for the unallocated costs associated with the LOGIS consortium and the JD Edwards finance software in use. Portions of the cost are allocated to the enterprise funds based on numbers of system users. MAJOR OBJECTIVES FOR 2016 • Implementation of the Account Payable Automation Project offering through the LOGIS consortium. • The LOGIS consortium is in the process of re- implementing the Public Safety Module. The implementation of this new software and the annual maintenance costs for this package are included in the budgeted amounts. The initial down payment for the public safety module was paid for out of one -time monies in the GO Closed Bond Fund in 2013. This strategy eliminated the need to increase the budget over the coming five years. • Fully implement the JDE fixed assets module for General Fixed Assets. • The budget increases for 2016 reflect an average increase of 11.9 %, the individual modules increased at different rates but the largest increase is in the new public safety module, an increase of 17.2 %. LOGIS is projecting increases of approximately 4.9% for 2017.These projected increases were included in the proposed 2016 and 2017 budget. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Number of JD Edwards 11 11 11 11 11 11 Licenses / users Insight GL Inquiry licenses 10 10 10 10 10 10 Summary Budget Department 09 Data Processing 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv. - - Other Exp. 182,211 192,047 198,675 197,709 218,610 248,015 263,120 Capital outlay - Net addition to (use of) 182,211 192,047 198,675 197,709 218,610 248,015 263,120 general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 68 Department Expense Summary Budget Years (2016 -2017) DATA PROCESSING 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Dept Admin Dept Admin Account Original Actual Original YTD Actual proposed Recommend Proposed Recommend Budget Budget 6237 - TELEPHONE /PAGERS 0 0 0 0 6230 - CONTRACTUAL SERVICES 0 0 0 0 6270 - TRNG /TRAVL /DUES /UNIF 0 0 6200 - TOTAL OPERATING COSTS 0 0 0 0 6399 - OTHER CHARGES 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 6301 -OTHER EXPENDITURES 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 6300 - TOTAL OTHER EXPENDITURES 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 197,709 198,675 218,610 79,379 258,015 248,015 263,120 263,120 69 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 09: DATA PROCESSING - 1040 COMPANY 1000: GENERAL FUND 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONE /PAGERS Phone line to Dakota County for parcel info Total - 6399 OTHER CHARGES LOGIS Charges OPEN GOV - Transparency Software - 10,000 AP Automation (includes 20% annual maint) 2,755 AP Automation (scanners & maint) 230 450 450 350 350 PAY MODE / Wells Fargo Payment Mg 600 1,200 1,200 1,320 1,320 1,400 1,400 Financial 43,719 43,420 43,420 48,200 48,200 50,285 50,285 AP AUTOMATION - Docusphere 7,890 7,890 7,930 7,930 HR / Payroll / ESS 56,293 58,650 58,650 62,460 62,460 64,830 64,830 utility Billing 78,509 83,830 83,830 86,280 86,280 87,540 87,540 Police Mobiles 25,050 28,450 28,450 31,755 31,755 35,250 35,250 Fire Mobiles 3,953 4,255 4,255 4,470 4,470 4,580 4,580 Police records 67,496 78,605 78,605 93,745 93,745 102,180 102,180 Permits & Inspections 22,017 23,045 23,045 26,800 26,800 27,600 27,600 Code Enforcement / ePermits 3,360 3,360 3,360 3,360 3,360 3,480 3,480 State of MN WAN access 3,960 3,840 3,840 3,840 3,840 4,080 4,080 internet 14,979 16,305 16,305 17,330 17,330 17,850 17,850 Additional services by hour 2,482 2,600 2,600 2,700 2,700 2,800 2,800 System Development 22,906 23,125 23,125 24,500 24,500 25,235 25,235 Public Safety Project Asmt Allocated to other funds Water Sewer (136,500) (143,200) (143,200) (153,335) (153,335) (157,020) (157,020) Liquor (8,225) (8,900) (8,900) (10,415) (10,415) (11,290) (11,290) Ice Arena (2,890) (2,960) (2,960) (3,335) (3,335) (3,960) (3,960) Total 197,709 218,610 215,625 258,015 248,015 263,120 263,120 Total Net of Personnel 197,709 218,610 215,625 258,015 248,015 263,120 263,120 TOTAL EXPENSES $ 197,709 $ 218,610 $ 215,625 $ 258,015 $ 248,015 $ 263,120 $ 263,120 71 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 10 1045 Independent Audit DESCRIPTION OF ACTIVITY This business unit accounts for the General Fund's share of the annual audit cost. Portions of the audit costs are also allocated to the enterprise funds. The City currently contracts with Malloy Montague Karnowski Radosevich and Company P.A. (MMKR) from Minneapolis for the annual audit. In 2013, Request for Proposals were solicited and resulted in a lower audit fee for the audit performed of the 2013 annual financial statements. The current 3 year agreement includes the audit services of the 2014 and 2015 financial statements in 2015, and 2016 respectively. MAJOR OBJECTIVES FOR 2016 Work with the current auditor to address comments received regarding segregation of duties identified in the 2014 audit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Projected Item 2011 2012 2013 2014 2015 Summary Budget Department 10 Independent Audit 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv. 15,160 15,491 13,138 15,800 13,000 13,100 13,600 Repairs & Maint. - - - - - - - Training /Travel /Dues Other Exp. Capital outlay - - - - - - - Total Exp 15,160 15,491 13,138 15,800 13,000 13,100 13,600 Net addition to (use of) 15,160 15,491 13,138 15,800 13,000 13,100 13,600 g eneral revenues 2016 CAPITAL OUTLAY None City of Apple Valley 72 Department Expense Summary Budget Years (2016 -2017) INDEPENDENT AUDIT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Dept Admin Dept Admin Account Original Actual Original YTD Actual proposed Recommend Proposed Recommend Budget Budget 6235 - CONSULTANT SERVICES 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 6230 - CONTRACTUAL SERVICES 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 6200 - TOTAL OPERATING COSTS 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 15,800 13,138 13,000 4,773 13,100 13,100 13,600 13,600 73 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 10: INDEPENDENT AUDIT - 1045 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Audit Fee 15,800 13,000 12,500 13,100 13,100 13,600 13,600 Total 15,800 13,000 12,500 13,100 13,100 13,600 13,600 Total Net of Personnel 15,800 13,000 12,500 13,100 13,100 13,600 13,600 TOTAL EXPENSES $ 15,800 $ 13,000 $ 12,500 $ 13,100 $ 13,100 $ 13,600 $ 13,600 75 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 14 1050 & 1055 Legal Services DESCRIPTION OF ACTIVITY Legal covers the City's activities related to civil matters and criminal prosecution. The City utilizes the services of a private law firm for these services. The firm provides a retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged to defend against lawsuits, to prepare special projects where it is appropriate for the project to potentially pay for the legal expense, and to appeal criminal cases. Additional reimbursable expenses are also charged against this account. MAJOR OBJECTIVES FOR 2016 Provide high quality civil legal counsel and criminal prosecution services. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of criminal cases reviewed n/a 251 261 Number of formal complaints issued n/a 187 195 Number of cases opened 838 872 n/a - past data not readily available Key: • Number of criminal cases reviewed means the number of cases the City forwarded to the City Attorney for review for formal charging. • Number of formal complaint issued means the number of cases reviewed that resulted in a formal complaint charge. • Number of cases opened means a file was opened for any misdemeanor and gross misdemeanor offense. The City Attorney also opens files for petty misdemeanors with court trials. Summary Budget Department 14 Legal Services 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Court Fines 275,838 255,945 234,843 280,000 280,000 270,000 275,400 275,838 255,945 234,843 280,000 280,000 270,000 275,400 Expenditures: Contractual Serv. 478,309 473,863 495,492 484,000 495,800 509,580 523,772 Total Exp 478,309 473,863 495,492 484,000 495,800 509,580 523,772 Net provision to (use of (202,471) (217,918) (260,649) (204,000) (215,800) (239,580) (248,372) general revenues 2015 CAPITAL OUTLAY None City of Apple Valley 76 Department Expense Summary Budget Years (2016 -2017) LEGAL SERVICES 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6105 - SALARIES AND WAGES 0 0 6125 - EMPLOYEE BENEFITS 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 6231 - LEGAL SERVICES 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 6249 - OTHER CONTRACTUAL SERVICES 0 0 0 0 6230 - CONTRACTUAL SERVICES 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 6200 - TOTAL OPERATING COSTS 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 484,000 495,492 495,800 245,384 509,580 509,580 523,772 523,772 77 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 14: LEGAL SERVICES- 1050 / 1055 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADM ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM 6231 CONSULTANT SERVICES General Legal Retainer ($12,331 per mo) 152,500 156,300 156,600 160,990 160,990 165,820 165,820 Police Legal Retainer ($23,665 per mo) 295,500 303,000 303,600 312,090 312,090 321,453 321,452 General Legal - Nonretainer 26,000 26,500 26,500 26,500 26,500 26,500 26,500 Police Legal - Nonretainer 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 484,000 495,800 496,700 509,580 509,580 523,772 523,772 6249 OTHER CONTRACTUAL SERVICES (reimburseable expenses) General Police Total - - - - - - - Total Net of Personnel 484,000 495,800 496,700 509,580 509,580 523,772 523,772 TOTAL EXPENSES $ 484,000 $ 495,800 $ 496,700 $ 509,580 $ 509,580 $ 523,772 $ 523,772 79 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 15 1100 Community Development DESCRIPTION OF ACTIVITY The Community Development Department is responsible for short and long term community and project based planning, the planning and zoning review process, code compliance, and economic development. The department promotes, evaluates and monitors commercial development and redevelopment, primarily in the established downtown; industrial development in areas of the City guided by the Comprehensive Plan for job creation; housing development with a range of densities; and the evaluation of new approaches to development: mixed use and /or transit oriented development that creates value in live, work, shop and recreate environments. MAJOR OBJECTIVES FOR 2016 • Facilitate planning and development in established and emerging industrial, commercial, mixed use, transit oriented and neighborhood areas. • Facilitate Economic Development Authority (EDA) opportunities to support development; consideration of job development tax increment tools, public /private partnerships, and business assistance as funds are available. • Launch the "Great Neighborhood" program that enhances homes and neighborhood livability. • Foster positive business relationships, outreach, and collaboration. • Facilitate downtown development and redevelopment; priority areas include the southwest and northwest quadrant of CR42 and Cedar Avenue. • Recommend and implement communication strategies that emphasize the Apple Valley brand and attract national and global business development interests. • Review and process subdivision, land use, conditional use, and ordinance modifications and facilitate development opportunities. • Issue economic development updates weekly. • Pursue federal, state, and regional resources and state legislative initiatives to support objectives. • Initiate the 2040 Comprehensive Plan Update. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Actual Projected Projected Item 2013 2014 2014 2015 2016 Land Use Actions 55 60 57 65 60 Comm /Industrial Permits 103 90 114 95 100 Value of Comm /Industrial $24.6 mill $25 mill $17.9 mill $30 mill $25 mill Residential Permits 63 60 71 70 70 Value of Residential $19.3 mill $60 mill $54.3 mill $60 mill $60 mill Closed Sales- Residential 877 900 842 900 900 80 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Community Development Dir. 1 1 1 1 1 City Planner 1 1 1 1 1 Planner 2 2 2 2 2 Department Assistant 1 1 1 1 1 Summary Budget Department 15 Community Development 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES -PLAT 3,650 4,164 6,059 4,000 4,000 8,200 8,400 FEES - SPECIAL USE 1,060 806 416 1,000 1,000 2,430 2,430 FEES - REZONING 3,850 6,814 14,924 4,000 4,000 8,200 8,400 8,560 11,784 21,399 9,000 9,000 18,830 19,230 Expenditures: Salaries & Wages 416,493 429,668 433,921 430,084 440,750 455,145 466,465 Emp. Benefits 115,095 120,757 125,954 126,725 133,670 139,290 143,250 Supplies 1,264 3,311 933 900 900 900 900 Contractual Serv. 44,612 256,870 33,118 38,700 42,200 70,800 90,700 Repairs & Maint. 106 - - 425 425 325 325 Training /Travel /Dues 13,037 17,837 13,748 15,850 17,500 18,750 18,750 Other Exp. 598 446 450 - - - Capital outlay - - - - - Total Exp 591,205 828,889 608,124 612,684 635,445 685,210 720,390 Net addition to (use of) (582,645) (817,105) (586,725) (603,684) (626,445) (666,380) (701,160) general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 81 Department Expense Summary Budget Years (2016 -2017) COMMUNITY DEVELOPMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 418,710 428,415 427,075 212,870 475,915 441,205 452,235 452,235 6113 - OVERTIME - REGULAR EMPLOYEES 3,000 3,376 3,000 2,290 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 2,130 339 6123 - SALARY -OTHER 8,374 10,675 10,940 10,940 11,230 11,230 6105 - SALARIES AND WAGES 430,084 433,921 440,750 215,498 489,855 455,145 466,465 466,465 6138 - MEDICARE 6,236 6,122 6,390 3,025 6,600 6,600 6,765 6,765 6139 - FICA 26,388 25,766 26,955 12,934 27,950 27,950 28,455 28,455 6141 - PENSIONS -PERA 31,181 31,361 33,055 16,137 34,135 34,135 34,985 34,985 6142 -WORKERS COMPENSATION 2,581 2,593 2,160 1,188 2,340 2,340 2,640 2,640 6144- LONG -TERM DISABILITY INSURANCE 1,239 1,174 1,210 603 1,245 1,245 1,285 1,285 6145 - MEDICAL INSURANCE 59,100 52,892 63,900 27,064 67,020 67,020 69,120 69,120 6146 - DENTAL INSURANCE 4,246 2,329 6147 - LIFE INSURANCE -BASIC 56 15 6148 - LIFE INSURANCE -SUPP /DEPEND 1,743 737 6125 - EMPLOYEE BENEFITS 126,725 125,954 133,670 64,030 139,290 139,290 143,250 143,250 6100 - TOTAL PERSONNEL SERVICES 556,809 559,875 574,420 279,528 629,145 594,435 609,715 609,715 6210 - OFFICE SUPPLIES 500 512 500 178 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 0 6212 - MOTOR FUELS /OILS 0 0 0 0 6215 - EQUIPMENT -PARTS 0 0 0 0 6229 - GENERAL SUPPLIES 400 421 400 43 400 400 400 400 6205 - SUPPLIES 900 933 900 221 900 900 900 900 6231 - LEGAL SERVICES 0 0 0 671 6235 - CONSULTANT SERVICES 5,500 2,395 5,500 12,615 35,500 35,500 85,500 55,500 6239 - PRINTING 3,200 1,204 3,200 2,007 3,200 3,200 3,200 3,200 6240 - CLEANING SERVICE /GARBAGE 0 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 30,000 29,518 33,500 -415 32,000 32,100 32,000 32,000 6230 - CONTRACTUAL SERVICES 38,700 33,118 42,200 14,878 70,700 70,800 120,700 90,700 6250 - UTILITIES 0 0 6265 - REPAIRS - EQUIPMENT 425 0 425 0 425 325 425 325 6260 - REPAIRS AND MAINTENA 425 0 425 0 425 325 425 325 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 4,900 3,917 4,900 1,642 5,400 5,400 5,400 5,400 6276 - SCHOOLS /CONFERENCES /EXP OTHER 3,000 1,368 3,000 350 3,500 3,500 3,500 3,500 6277 - MILEAGE /AUTO ALLOWANCE 2,150 3,532 3,800 1,552 4,300 4,050 4,300 4,050 6278 - SUBSISTENCE ALLOWANCE 750 0 750 0 750 750 750 750 6280 - DUES & SUBSCRIPTIONS 5,050 4,931 5,050 3,512 5,050 5,050 5,050 5,050 6270 - TRNG/TRAVL /DUES /UNIF 15,850 13,748 17,500 7,056 19,000 18,750 19,000 18,750 6200 - TOTAL OPERATING COSTS 55,875 47,799 61,025 22,156 91,025 90,775 141,025 110,675 6310 - RENTAL EXPENSE 450 495 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 450 495 6300 - TOTAL OTHER EXPENDITURES 450 495 6745 - VERF CHARGES 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 612,684 608,124 635,445 302,179 720,170 685,210 750,740 720,390 82 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT- 1100 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 418,710 427,075 441,205 441,205 441,205 452,235 452,235 NEW Code / Planner Position 34,710 6111 Salary- Parttime 6113 Salaries - Overtime 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries- Other 8,374 10,675 10,945 10,940 10,940 11,230 11,230 6138 Medicare 6,236 6,390 6,600 6,600 6,600 6,765 6,765 6139 FICA 26,388 26,955 27,600 27,950 27,950 28,455 28,455 6141 Pension - PERA 31,181 33,055 34,135 34,135 34,135 34,985 34,985 6142 Work Comp Ins 2,581 2,160 2,340 2,340 2,340 2,640 2,640 6144 Long -term Disability Insurance 1,239 1,210 1,250 1,245 1,245 1,285 1,285 6145 Hospital & Life Insurance 59,100 63,900 67,020 67,020 67,020 69,120 69,120 Total 556,809 574,420 594,095 629,145 594,435 609,715 609,715 6210 OFFICE SUPPLIES Project Folders Misc 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6229 GENERAL SUPPLIES Name Plates, Pins Drafting Supplies 400 400 400 400 400 400 400 Total 400 400 400 400 400 400 400 6235 CONSULTANT SERVICES Co -Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Studies 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Comprehensive Plan 30,000 30,000 80,000 50,000 TOD- Transit Oriented Development Economic Dev. Studies Station area TOD local match (45,000) Total 5,500 5,500 5,500 35,500 35,500 85,500 55,500 6239 PRINTING /PUBLISHING Promotion Printing 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Report Printing (Comp Plan), Business Cards 200 200 200 200 200 200 200 Total 3,200 3,200 3,200 3,200 3.200 3,200 3,200 6240 CLEAN SERVICE /GARBAGE REMOVAL Annual clean -up day Total - - - - - - - 6249 OTHER CONTRACTUAL SERVICES City Promotions - Chamber 5,000 5,000 5,000 5,000 5,100 5,000 5,000 Economic Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000 GIS Support Contract - Dakota County 18,500 18,500 18,500 18,500 18,500 18,500 18,500 Pictometry 3,500 3,500 2,000 2,000 2,000 2,000 ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 30,000 33,500 33,500 32,000 32,100 32,000 32,000 6265 REPAIRS - EQUIPMENT Color Printer Maintenance 175 175 175 175 175 175 175 Misc Repairs (Lectriever) 250 250 250 250 150 250 150 Total 425 425 425 425 325 425 325 6275 SCHOOL/CONF /EXP - LOCAL Planning Staff State Conf / Seminars 3,000 3,000 3,000 3,500 3,500 3,500 3,500 Planning Commission State Conf 600 600 600 600 600 600 600 Rotary Meetings 500 500 500 500 500 500 500 SLUC /EDAM /ULI /Chamber 800 800 800 800 800 800 800 Total 4,900 4,900 4,900 5,400 5,400 5,400 5,400 6276 SCHOOL /CONF /EXP - OTHER LMC - day APA /ULI /IEDC Conf. 2,000 2,000 2,000 2,500 2,500 2,500 2,500 NDC -week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 3,000 3,000 3,000 3,500 3,500 3,500 3,500 6277 MILEAGE ALLOWANCE Mileage Allowance 1,650 3,300 3,300 3,300 3,300 3,300 3,300 Mileage Reimbursement 500 500 500 1,000 1 750 1,000 750 Total 2,150 3,800 3,800 4,300 4,050 4,300 4,050 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 6280 DUES & SUBSCRIPTIONS APA Dues 2,500 2 2,500 2,500 2,500 2,500 2,500 PAS 850 850 850 850 850 850 850 Other (EDAM, ULI, SLUC, IEDC, Rotary) 1,700 1,700 1,700 1,700 1,700 1,700 1,700 Positively MN Total 5,050 5,050 5,050 5,050 5,050 5,050 5,050 Total Net of Personnel 55,875 61,025 61,025 91,025 90,775 141,025 110,675 TOTAL EXPENSES $ 612,684 $ 635,445 $ $ 655,120 $ 720,170 $ 685,210 $ 750,740 $ 720,390 83 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 06 1013 Code Enforcement DESCRIPTION OF ACTIVITY As Apple Valley grows and ages, the developed commercial and residential property requires monitoring and ordinance compliance to remain properly maintained. Code Enforcement is responsible for general property maintenance concerns, notices of violation to property owners, compliance follow -up, abatement of nuisance conditions, and court assisted compliance when needed. Monitoring of waste hauling, outside parking and vehicle storage, and abatement of general nuisance conditions, such as yard storage, noise complaints and noxious weeds are common activities. Complaints and the need for follow -up actions remain in high volume and complexity. The most complex concerns require a case work approach with property owners. The maintenance of the housing stock in 2016 requires vigilance with a concern about deferred maintenance and in some instances hoarding. The number of vacant, foreclosed, or poorly maintained housing is significantly declining. The 2016 budget provides resources to proactively promote housing maintenance in neighborhoods. MAJOR OBJECTIVES FOR 2016 • Respond to complaints, investigate and pursue compliance. • With repeat offenders, facilitate compliance with further legal action, if necessary. • Enforce the housing maintenance code using case work strategies that encourage property owner compliance. • Educate residents to secure voluntary compliance in ordinance requirements: tall grass and weeds, watering restrictions, waste hauling, outside parking and storage of vehicles; outside storage of materials and removal of refuse, exterior and interior maintenance of buildings. • Proactively encourage property maintenance and recommend resources to assist in remodeling and repair through the "Great Neighborhood" program. IMPACT MEASURES / PERFORMANCE INDICATORS (N.R. — not reported) Actual Projected Actual Projected Projected Item 2013 2014 2014 2015 2016 Complaints /Investigations 4,125 4,100 3,838 4,100 4,000 Garbage Can /Trash 487 400 491 400 400 Grass /Weeds /Snow 194 300 366 300 300 Residential Alt/Addition /Repair /Roof/ 836 1,200 1696 1,400 1,500 Siding Permits CDA Home Improvement Loans 6 12 6 7 7 Dart's Senior Maint. Assist. 12 12 19 15 20 6, on average, $20,679 per loan instead of more loans at smaller loan amount 84 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Code Compliance Specialist 1 1 1 1 1 Code Enforcement Officer - - - - - Admin Specialist 1 1 1 1 1 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Code Enforcement Officer - 1,040 900 Summary Budget Department 06 Code Enforcement 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Fines - Weed mowing - 2,550 3,700 - 2,000 2,100 2,100 Expenditures Salaries & Wages 105,195 115,967 119,287 140,244 149,035 153,460 157,205 Emp. Benefits 34,722 39,433 41,619 44,612 49,775 48,400 53,422 Supplies 2,873 2,936 2,003 4,720 3,470 3,000 3,000 Contractual Serv. (514) 20,354 4,998 8,590 9,610 12,560 12,560 Repairs & Maint. - - - 250 250 250 250 Training /Travel /Dues 740 514 689 3,700 3,300 3,350 3,350 Other Exp. 34,373 198 - - - - - Capital outlay 10,925 19,147 1,625 2,480 2,540 2,540 Total Exp 177,389 190,327 187,743 203,741 217,920 223,560 232,327 Net addition to (use of) (177,389) (187,777) (184,043) (203,741) (215,920) (221,460) (230,227) general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 85 Department Expense Summary Budget Years (2016 -2017) CODE ENFORCEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 112,320 117,729 117,830 60,639 176,065 126,295 129,460 129,460 6111 -SALARY PART -TIME 20,455 20,970 0 21,500 22,000 22,000 6112 - SALARY - SEASONAL TEMP 0 1,476 6113 - OVERTIME - REGULAR EMPLOYEES 2,500 991 2,500 810 2,500 2,500 2,500 2,500 6121 - INSURANCE CASH BENEFIT 724 339 6122 - COMP REQUEST -157 -302 6123 - SALARY -OTHER 4,969 7,735 3,165 3,165 3,245 3,245 6105 - SALARIES AND WAGES 140,244 119,287 149,035 62,962 181,730 153,460 157,205 157,205 6138 - MEDICARE 2,039 1,701 2,160 895 1,915 1,915 2,280 2,280 6139 - FICA 8,720 7,273 9,240 3,827 8,180 8,180 9,750 9,750 6141 - PENSIONS -PERA 8,503 8,611 11,180 4,586 9,895 9,895 11,790 11,790 6142 -WORKERS COMPENSATION 710 613 745 351 690 690 910 910 6144 - LONG -TERM DISABILITY INSURANCE 340 323 350 172 360 360 432 432 6145 - MEDICAL INSURANCE 24,300 21,076 26,100 10,733 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 1,578 873 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 421 204 6125 - EMPLOYEE BENEFITS 44,612 41,619 49,775 21,648 48,400 48,400 53,422 53,422 6100 - TOTAL PERSONNEL SERVICES 184,856 160,907 198,810 84,610 230,130 201,860 210,627 210,627 6210 - OFFICE SUPPLIES 250 127 100 -65 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 100 0 100 0 100 100 100 100 6212 - MOTOR FUELS /OILS 3,570 1,833 2,670 837 3,200 2,200 3,200 2,200 6215 - EQUIPMENT -PARTS 250 44 250 0 250 250 250 250 6216 - VEHICLES- TIRES /BATTERIES 250 0 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 300 0 100 0 100 100 100 100 6205 - SUPPLIES 4,720 2,003 3,470 772 4,000 3,000 4,000 3,000 6237 - TELEPHONE /PAGERS 1,700 605 1,500 245 1,500 1,500 1,500 1,500 6239 - PRINTING 700 114 400 145 5,200 200 5,200 200 6240 - CLEANING SERVICE /GARBAGE 0 0 6249 - OTHER CONTRACTUAL SERVICES 6,190 4,279 7,710 1,119 25,860 10,860 25,860 10,860 6230 - CONTRACTUAL SERVICES 8,590 4,998 9,610 1,509 32,560 12,560 32,560 12,560 6265 - REPAIRS - EQUIPMENT 250 0 250 36 250 250 250 250 6260 - REPAIRS AND MAINTENA 250 0 250 36 250 250 250 250 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,900 225 250 220 250 250 250 250 6276 - SCHOOLS /CONFERENCES /EXP OTHER 1,000 404 1,000 0 1,000 1,000 1,000 1,000 6277 - MILEAGE /AUTO ALLOWANCE 0 0 1,650 0 1,650 1,650 1,650 1,650 6280 - DUES & SUBSCRIPTIONS 100 60 100 60 150 150 150 150 6281 - UNIFORM /CLOTHING ALLOWANCE 700 0 300 0 300 300 300 300 6270 - TRNG /TRAVL /DUES /UNIF 3,700 689 3,300 280 3,350 3,350 3,350 3,350 6200 - TOTAL OPERATING COSTS 17,260 7,691 16,630 2,596 40,160 19,160 40,160 19,160 6310 - RENTAL EXPENSE 0 0 6333 - GENERAL -CASH DISCOUNTS 0 0 6399 - OTHER CHARGES 0 0 0 0 6301 -OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 17,527 0 0 6745 - VERF CHARGES 1,625 1,620 2,480 1,035 2,540 2,540 2,540 2,540 City of Apple Valley 86 Department Expense Summary Budget Years (2016 -2017) CODE ENFORCEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6701 - TOTAL CAPITAL OUTLAY 1,625 19,147 2,480 1,035 2,540 2,540 2,540 2,540 6700 - TOTAL CAPITAL OUTLAY 1,625 19,147 2,480 1,035 2,540 2,540 2,540 2,540 6901 - TOTAL DEBT SERVICE 0 0 6900 - TOTAL DEBT SERVICE 0 0 203,741 187,744 217,920 88,241 272,830 223,560 253,327 232,327 87 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 112,320 117,830 126,305 126,295 126,295 129,460 129,460 NEW Code / Planner Position I 49,770 6111 Salary - Part-time 20,455 20,970 21,500 21,500 22,000 22,000 6112 Salary - Seasonal Temp 6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salaries - Other 4,969 7,735 3,160 3,165 3,165 3,245 3,245 6138 Medicare 2,039 2,160 2,225 1,915 1,915 2,280 2,280 6139 FICA 8,720 9,240 9,515 8,180 8,180 9,750 9,750 6141 Pension - PERA 8,503 11,180 11,510 9,895 9,895 11,790 11,790 6142 Work Comp Ins 710 745 805 690 690 910 910 6144 Long -term Disability Insurance 340 350 360 360 360 432 432 6145 Hospital & Life Insurance 24,300 26,100 27,360 27,360 27,360 28,260 28,260 Total 184,856 198,810 205,240 230,130 201,860 210,627 210,627 6210 OFFICE SUPPLIES Miscellaneous 250 100 100 100 100 100 100 Total 250 100 100 100 100 100 100 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6212 MOTOR FUELS /OIL Fuel, oil, etc. for 1 Vehicle 2,670 2,670 2,670 3,200 2,600 3,200 2,600 Vehicle 2 900 (in Muni Bldg) (400) (400 Total 3,570 2,670 2,670 3,200 2,200 3,200 2,200 6215 EQUIPMENT - PARTS Parts for 1 vehicle - Replace 2014 Misc 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6216 TIRES /BATTERIES Tires for 1 vehicle - Replace 2014 Vehicle Replacement 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6229 GENERAL SUPPLIES Code Enforcement Supplies 300 100 100 100 100 100 100 Total 300 100 100 100 100 100 100 6237 TELEPHONE /PAGERS Mobile Phones - Verizon 1,200 1,000 1,000 1,000 1,000 1,000 1,000 Mobile Connections - Nextel Mobile Insp # 2 500 500 500 500 500 500 500 Total 1,700 1,500 1,500 1,500 1,500 1,500 1,500 6239 PRINTING /PUBLISHING Bus - cards /door tags 200 200 200 200 200 200 200 Promotional Plan Book 500 200 200 5,000 5,000 - Total 700 400 400 5,200 200 5,200 200 6249 OTHER CONTRACTUAL SERVICES Software Maintenance -'15 add'I license 5,190 6,710 6,710 9,860 9,860 9,860 9,860 Software/Training/Install Remodeling Advisor 15,000 15,000 Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 6,190 7,710 7,710 25,860 10,860 25,860 10,860 6265 REPAIRS - EQUIPMENT Car wash 150 150 150 150 150 150 150 2nd vehicle 100 100 100 100 100 100 100 Total 250 250 250 250 250 250 250 6275 SCHOOL/CONF /EXP - LOCAL Workshops /Online Training 250 250 250 250 250 250 250 Mileage - Allowance 1,650 - - - - - - Total 1,900 250 250 250 250 250 250 6276 SCHOOL/CONF /EXP - OTHER Housing /Maintenance Code 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Housing /Maintenance Code Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6277 MILEAGE ALLOWANCE - 1,650 1,650 1,650 1,650 1,650 1,650 Total - 1,650 1,650 1,650 1,650 1,650 1,650 6280 DUES & SUBSCRIPTIONS International Code Council (2) MAHCO (2) 100 100 100 150 150 150 150 American Assoc of Code Enforcement Total 100 100 100 150 150 150 150 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms (1) 500 200 200 200 200 200 200 Inspec. 200 100 100 100 100 100 100 Total 700 300 300 300 300 300 300 88 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6725 CAPITAL OUTLAY - OFFICE EQUIP Miscellaneous Total - - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Charges 1,625 2,480 2,540 2,540 2,540 2,540 2,540 Total 1,625 2,480 2,540 2,540 2,540 2,540 2 Total Net of Personnel 18,885 19,110 19,170 42,700 21,700 42,700 21,700 TOTAL EXPENSES $ 203,741 $ 217,920 $ $ 224,410 $ 272,830 $ 223,560 $ 253,327 $ 232,327 89 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 20 1200 Police DESCRIPTION OF ACTIVITY The Police Department encompasses a number of functions and activities in carrying out the department's objectives. The core functions of the department include; Police Administration, Dispatch, Patrol, Investigations and Records. The department also provides other activities which while not mandated by law assist the department in achieving the overall mission of protecting the community and improving its quality of life through service, education and enforcement. These other "value added services and programs" include; Special Enforcement Team, K -9 program, Community Service Officer Program, Dakota County Special Operations Team, Dakota County Multi- agency Assistance Group (DCMAAG), Dakota County Drug Task Force, Neighborhood Collaboration Officer Program, and a county -wide Electronic Crimes Unit. Following the Police Department budget summary below, is a discussion of the functions and activities of the department. MAJOR OBJECTIVES FOR 2016 The primary objective for 2016 is to continue providing excellent services to our residents and to be mindful of the expectations placed on law enforcement as a result of high profile incidents in our nation. One particular challenge will be meeting the expectation by the citizens that most if not all officers be equipped with some type of body camera. Although this seems to be a somewhat daunting and costly objective, the Apple Valley Police Department has been preparing to replace its now outdated squad video system and adding body cameras may be an add -on to a replacement system. Funding for this product will be obtained from the DWI Forfeiture Fund and the Police Special Projects Fund. By utilizing these sources, an additional funding request in the budget will be avoided. There are also budget adjustments reflected in the 2016 Budget necessary to support a new camera system. These are reflected by an increase to the ongoing service agreement and an increase for monthly cellular phone services. (As research is being done on the replacement video system, it has become clear that many systems require the use of smartphones for transferring data.) 90 The 2016 objectives include: • Maintain adequate preventative patrol of the community and reasonable response times. • Participation in the Dakota County Drug Task Force with one officer assigned full -time to this unit. • Participation in Dakota County Electronic Crimes Unit with one full -time officer assigned to the group. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to traffic safety in neighborhoods utilizing two full -time patrol officers, to the Special Enforcement Team (SET), speed display trailers and Car 54. • Investigate criminal cases in a thorough timely manner. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. • Continue our efforts to maintain quality multi - family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration Ordinance, education of tenants and landlords and marketing the Crime Free Multi- Housing program devoting one patrol officer to this program. • Continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen Citizens Academy, alcohol server training and the retail crime prevention program. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate and continued utilization of bicycle patrol. 91 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 # Calls for Service 39,223 35,000 34,400 36,000 37,000 Traffic Offenses 7,838 6,726 5,557 6,000 6,500 Responses to Accidents 1,059 995 1036 1,000 1,000 Detective I nvestigations 568 450 512 520 550 Personnel —Authorized Staffing Levels Position 2011 2012 2013 2014 2015 2016 Chief 1 1 1 1 1 1 Captain 2 2 2 2 2 2 Police Administrative Manager 0 0 0 1 1 1 Department Assistant 1 1 1 0 0 0 Patrol Sergeant 6 6 7 7 7 7 Patrol Officer 24 24 25 25 25 25 K -9 Officer 1 1 1 1 1 1 Special Enforcement Team Officer 2 2 2 2 2 2 School Resource Officer 3 3 3 3 3 3 Community Service Officer 4 4 4 6 4 4 Detective Sergeant 1 1 1 1 1 1 Detective 4 4 4 5 5 5 Drug Task Force Detective 1 1 1 1 1 1 Electronic Crimes Unit Officer 0 0 0 0 1 1 Evidence & Property Technician 1 1 1 1 1 1 NCOP Sergeant 1 1 1 1 1 1 Multi - Family Housing Officer 1 1 1 1 1 1 Retail Crime Officer 1 1 1 1 1 1 Crime Prevention Specialist 1 1 1 1 1 1 Records Unit Supervisor 1 1 1 0 0 0 Lead Records Technician 0 0 0 1 1 1 Records Technicians 6 6 6 5 5 5 Police Records Assistant 1 1 1 1 1 1 Total Sworn Personnel 48 48 50 51 52 52 Total Support Personnel 15 15 15 16 14 14 Volunteer Hours Adopted Adopted Adopted Adopted Proposed 2012 2013 2014 2015 2016 Police Explorers 20 19 19 14 19 Chaplains 5 5 5 5 5 92 Summary Budget Department 20 Police 2011 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: FEES - ACCIDENT REPORT 1,158 450 324 360 1,000 1,000 1,000 1,000 FEES -OTHER PUBLIC SAFETY 13,864 19,407 2,500 21,098 10,000 10,000 10,000 10,200 FEES- DARE,LIASONOFFICER 147,702 148,179 171,170 152,178 150,670 153,700 155,235 158,300 FEES -POST BOARD REIMB CONT. ED 18,179 15,608 15,378 14,803 19,000 19,000 19,000 19,000 REIMBURSE POLICE SPEC DETAIL 45,920 53,351 40,000 42,935 40,000 45,000 46,400 47,300 AID -STATE POLICE 322,628 310,681 333,571 360,490 330,000 330,000 335,000 340,000 GRANTS OTHER 19,989 16,100 34,447 6,293 16,000 22,400 4,400 4,400 569,440 563,776 597,390 598,157 566,670 581,100 571,035 580,200 Expenditures: Salaries & Wages 4,592,031 4,597,768 4,940,240 4,941,530 5,065,645 5,103,075 5,275,700 5,504,340 Emp. Benefits 1,423,909 1,430,413 1,514,184 1,596,842 1,701,718 1,804,555 1,859,905 1,947,070 Supplies 221,030 282,061 264,163 225,716 262,320 259,970 243,721 253,296 Contractual Serv. 1,068,452 963,638 916,572 885,000 886,914 896,780 916,115 917,115 Utilities 490 542 673 536 250 560 560 560 Repairs & Maint. 57,601 70,392 70,840 22,460 37,400 36,755 30,175 30,175 Training /Travel /Dues 119,322 112,475 133,870 173,838 163,217 160,435 158,868 160,058 Other Exp. 161,868 69,723 67,603 69,478 73,418 76,020 31,500 31,500 Capital outlay 97,100 203,662 231,184 215,998 175,600 189,630 196,870 196,870 7,741,803 7,730,674 8,139,329 8,131,398 8,366,482 8,527,780 8,713,414 9,040,984 Net addition to (use of) general (7,172,363) (7,166,898) (7,541,939) (7,533,241) (7,799,812) (7,946,680) (8,142,379) (8,460,784) revenues 2016 CAPITAL OUTLAY The department's vehicle replacements are included in the Vehicle and Equipment Replacement Fund, the annual charge to the Police Department is $196,870 for 2016. ACTIVITIES AND FUNCTIONS The following is a discussion of the activities and functions of the Police Department, including estimated costs for performing each function. All of the costs identified in each activity discussion are included in the department -wide budget above or within other departments, for example the Data Processing Department budget includes the costs for the LOGIS system. 93 POLICE DEPARTMENT BUSINESS UNITS The majority of the police departments in the United States consist of five distinct business units: • Administration • Dispatch • Patrol • Investigations • Records These business units encompass the activities that must take place for a police department to exist. They will vary in relation to the size of the department. For example, in a very small police department, serving a small population, the demand for service is less and there may not be an investigation division or a records unit. That does not mean that these duties are not performed, rather it means that patrol officers perform these duties. The administrative unit may consist of a single person, the chief of police, who may also work as a patrol officer. With the demands placed upon a department the size of Apple Valley, a certain level of specialization must take place to ensure that we operate efficiently. Cost Analysis and Assumptions Used This analysis will capture the majority of the costs involved with and allocated to the various business units and programs in the Department. While it is fairly easy to capture salary and benefit costs associated with the various business units and programs, it is more difficult to assign costs such as dispatching fees and technology charges to one specific area. Therefore, you will note costs that are assessed against every employee in the Department. This is due in part to the impact that dispatching, records management, field based reporting, and data connections have on every employee. We have grouped these costs under the heading of technology. Some of the major costs captured in this assessment include, but are not limited to: • Dakota Communication Center Fees • Cellular Communication Charges • Criminal Justice Data Network Fees • Digital Dictation System Fees Police Administration Minnesota law requires that each law enforcement agency have a Chief Law Enforcement Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of Police and is responsible for the operation of the department. In a department the size of Apple Valley, there is usually a command structure between that of Police Chief and Police Sergeant. In the Apple Valley Police Department this command rank is that of Captain. There are two Captains. One is in command of Operations, which includes the Patrol Division and Community Service Officers. The second Captain is in command of Support Services, which includes the Investigation Unit, Records Unit and Neighborhood Collaboration Officer (NCOP) Unit. 94 Police Administration must be responsive to the needs and concerns of the community in the delivery of police services. It is the responsibility of the Police Administration to provide overall direction in the operation of the police department receiving guidance from the Mayor, City Council and City Administrator. Administration is also responsible for budget preparation, internal affairs investigations, developing department policy, making personnel recommendations, preparation of periodic and special reports, department evaluations, community relations, media relations, financial tracking, grant management, department training records and interdepartmental communications. The Police Chief and Captains are on call 24 hours a day and each has a police vehicle assigned to them. The following chart details the command structure of our department as well as our neighboring law enforcement agencies. - City Population Chief Deputy Chief Captain Lieutenant Apple Valley 52,000 1 2 Burnsville 59,028 1 2 Eagan 64,239 1 1 3 Lakeville 57,470 1 1 4 2016 Anticipated Costs — Police Administration Salary and Benefits Chief 163,530 Captains - 2 292,656 Police Administrative Manager 100,464 Uniforms 3,150 Vehicle Costs Capitalization 11,357 Fuel 8,148 Maintenance 2,136 Direct Costs Training 2,702 Technology 60,213 Memberships 2,130 Total $646,486 95 Police Dispatching Services In December of 2007, the City of Apple Valley, along with all of the Dakota County public safety entities, consolidated their public safety dispatch systems into jointly owned dispatch center, the Dakota Communications Center (DCC). Governance of this entity is in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a percentage of the funds needed to operate the center based upon population and the number of Computer Aided Dispatch (CAD) events. DCC Direct Costs Membership Fees 845,114 800 MHz Access 28,483 LOGIS (RMS & Mobile) 104,600 Total $978,197 Patrol Division The Patrol Division is responsible for providing the department's frontline services. This division most often provides our first point of contact with the community and provides most of our services. These core services are those most visible on a daily basis. The Patrol Division contains the largest allocation of manpower and the Division is unlike any other division within the police department because of its visibility and the amount of contact they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours a day, 7 days a week response to citizen - initiated calls for service, in addition to officer - initiated activity. The authorized strength of the Patrol Division is 7 Sergeants and 25 Officers. During 2014, the Patrol Division was responsible for handling over 34,000 calls for police service. The patrol officers are the first line of defense against those who represent a threat to public safety. They are highly trained professionals, who at times must unselfishly place themselves at risk in order to protect the community. Patrol Division Outcome Measures Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests 2015* 10,616 62 345 1661 424 2014 34,400 152 1,036 5,557 1,096 2013 35,215 160 995 6,726 1,307 2012 39,223 145 1,059 7,838 1,962 2011 39,130 220 1,065 8,981 1,896 2010 37,410 192 1,041 7,468 1,985 2009 41,049 228 1,066 9,353 2,137 *Through 4 -30 -15 96 Overtime Hours We endeavor to keep overtime costs at a minimum within the department. We closely monitor overtime to minimize our costs. It is department policy not to utilize overtime to backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall below our established minimum staffing levels to ensure continuity of service. It is important to note that under the labor agreements and the personnel ordinance, employees, with the exception of the Chief of Police and Captains, have the option of selecting compensatory hours in lieu of overtime pay for hours worked. Some aspects of overtime are administratively uncontrollable. Examples include mandatory court appearances outside of normal work hours, patrol shift extensions due to arrests, or high call for service volumes. The historical overtime record for all hourly sworn personnel is depicted in the accompanying table. Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay 2015 1,665 331 65,192 55,711 2014 4150 811 152,735 129,000 2013 4,149 714 160,962 108,684 2012 3,689 844 129,780 108,441 2011 3,370 726 98,819 115,826 *2015 through 5 -29 -15 2016 Anticipated Costs — Patrol Division Salary and Benefits Sergeants (7) 925,435 Officers (25) 2,676,440 Uniforms (32) 33,600 Vehicle Costs Capitalization 121,152 Fuel 86,912 Maintenance 22,784 Direct Costs Training 26,816 Technology 481,696 General Supplies & Equipment 61,568 Total $4,436,403 97 Detective Unit All but the smallest police departments in the United States have a specialized unit that conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that are handled by uniformed patrol officers. They have received specialized training in areas such as: • Homicide Investigation • Fraud • Internet Crimes Against Children • Sexual Assault • Child Abuse and Neglect • Robbery • Interview and Interrogation • Surveillance In addition to conducting criminal investigations, this unit is also responsible for: • Liquor License background investigations. • Massage Business /Therapist License background investigations. • Pre- employment investigations on potential city employees. • Solicitor permit background investigations. • Coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • Conducting community education in such areas as Internet Safety. Detective Unit Outcome Measures Year Total Cases Cases per Detective 2015* 362 72 2014 512 102 2013 450 113 2012 568 142 2011 603 151 2010 498 125 * As of 5/31/15 98 2016 Anticipated Costs - Investigations Unit Salary and Benefits Sergeants (1) 132,204 Detectives (5) 587,496 Property Room Clerk 40,957 Uniforms (6) 6,300 Vehicle Costs Capitalization 22,716 Fuel 16,296 Maintenance 4,272 Direct Costs Training 5,028 Technology 90,318 General Supplies & Equipment 11,544 Total $917,131 Records Unit The police department's role in the criminal justice system is to conduct investigative inquiries and gather facts. Every police department must document information that is obtained during investigations. This information must be maintained, searchable, and retrievable. The vast majority of the information and data created and stored by our agency is considered public data. As such, this data must be retrieved and released to the public upon demand. It is the responsibility of the records unit to process, retain, retrieve and forward this information. The unit is responsible for data entry concerning missing and wanted persons, stolen vehicles, stolen property and a host of other things that must be entered into the state and federal criminal information systems. These systems are highly controlled and monitored by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal Apprehension. The data entries are closely monitored for accuracy, and we are subject to an annual audit which not only verifies the accuracy of each entry but also verifies our policies, procedures and practices that provide for the overall security of the system. Records Unit Outcome Measures Year Incident Data Practices Permits to Criminal History Reports Requests Purchase Entries Processed Processed Processed Firearms 2014 7,114 3111 419 1,609 2013 7,624 2,930 564 1,676 2012 7,932 3,488 591 1,482 2011 8,432 2,233 395 1,391 2010 8,927 1,938 370 1,642 2009 8,778 1,627 420 1,816 2008 9,806 1,708 389 2,268 The Records Unit consists of a Lead Records Technician, five Records Technicians and one part -time Records Clerk. 99 2016 Anticipated Costs — Records Unit Salary and Benefits Lead Records Technician (1) 81,910 Records Technicians (5) 397,696 Records Clerk — Part -time (1) 15,610 Uniforms 3,000 Direct Costs Training 1,500 Technology 105,371 Specialized Equipment 2,250 Total $607,337 VALUE ADDED SERVICES AND PROGRAMS This section of our analysis addresses the "value added services" delivered by the police department. These services are not mandated by law, but they assist the department in achieving the overall mission of protecting our community and improving its quality of life through service, education and enforcement. It is important to note that if these programs were eliminated only a portion of their costs would result in a budgetary savings for the City of Apple Valley. For example, if you eliminate the School Resource Officer program, the department would still need to be adequately staffed to handle the requests for police services that come from the students and staff in the various school district facilities located in our community. Value Added Services and Programs — Patrol Division Special Enforcement Team Program Program Purpose The Special Enforcement Team (SET) has been in existence since it was authorized by the City Council in 2001. At the time of its inception, the focus of SET was traffic law enforcement. This was accomplished through concentrated traffic enforcement in problem areas in our community. These problem areas were identified primarily through citizen complaints and areas with the highest accident rates. Since that time, the duties of SET have been greatly expanded. SET is responsible for conducting registration verification of predatory offenders living in our community. Predatory offender registration is a requirement under Minnesota Statutes for individuals who have committed violent crimes and have been discharged from correctional facilities. Under the authority granted in Minnesota Statutes, the department is required to verify the status of these individuals through home visits, updating their employment, contact, and other biographical information. SET also has responsibility for the service of arrest warrants issued by the District Court and state mandated compliance audits for the sale of alcohol and tobacco to minors. 100 The Patrol Division as a whole could absorb all of the duties currently assigned to the SET. However, if you were to eliminate this program and reassign these duties, it would place additional time constraints on the patrol officers who are responsible for responding to the immediate calls for service from the public. Additionally, because of the current staffing levels and calls for service demands facing our patrol officers, the level of traffic law enforcement in the community would be reduced. Special Enforcement Team Outcome Measures Year Citations Predatory Offenders Tobacco Sales Alcohol Sales Issued Monitored Compliance Audits Compliance ( Quarterly) Audits 2014 818 48 128 176 2013 1,314 42 128 172 2012 2025 63 120 166 2011 1677 41 90 167 2010 1229 72 116 168 2016 Anticipated Costs — Special Enforcement Team Program Salary and Benefits Officers (2) 214,115 Uniforms 2,100 Vehicle Costs Capitalization 7,572 Fuel 5,432 Maintenance 1,424 Direct Costs Training 1,676 Technology 30,106 Total $262,425 Police K -9 Program Program Purpose The safety of the public and police officers is the primary reason for having a K -9 team in our department. Since 2005, our department has been fielding one dog and its officer /handler. This program is assigned to the Patrol Division. Police departments utilize dogs because of their keen sense of smell that allows them to locate suspects who are hiding. Police dogs are valuable when it comes to searching large buildings due to the speed and thoroughness at which they function. Simply stated, police dogs are a force multiplier that can do the job better and more efficiently than a police officer can do on foot. 101 Assisting officers to detect crime, including illicit drugs, and locate and apprehend criminals, is part of keeping our community safe. As such, it is in keeping with the department's mission. Conducting K -9 demonstrations is part of the continuous job of building a positive relationship between the police and the public, educating the public, and improving quality of life within the community. As a part of the overall evaluation of the K -9 program, we need to ascertain if there is another government unit that should be performing this function or if this function should be contracted out to the private sector. Conducting searches for suspects and fugitives and making arrests are the duties of law enforcement. There are private entities that do have specially trained dogs available to assist police departments. Some examples include search and rescue dogs and cadaver dogs. These dogs are available upon request on a fee or free basis and may be utilized, but the dog handlers are prohibited by state statute from practicing law enforcement without a license. Other law enforcement agencies could provide K -9 services to our department. In fact, they typically do if our K -9 team is not on duty. There is no requirement that a police department have a K -9 team. K -9 Team Staffing Comparisons City K -9 Teams Apple Valley 1 Burnsville 2 Eagan 2 Lakeville 2 2016 Anticipated Costs — K -9 Program Salary and Benefits: Officer 111,865 Uniforms 1,050 Vehicle Costs: Capitalization 3,786 Fuel 2,716 Maintenance 712 Direct Costs: Food 2,450 Memberships 80 Specialized Equipment 500 Training 838 Technology 15,053 Veterinary Care 3,000 Total $142,050 102 Dakota County Special Operations Team (SOT) Program Purpose The Dakota County Special Operations Team ( DCSOT) is a cooperative effort of public safety agencies in Dakota County. This team was developed as a part of our nation's response to the 9 -11 terrorist attacks that occurred in 2001. The majority of the funding for the formation of the team was obtained through federal grants. The governing entity for the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC). The DCSOT is comprised of firefighters and police officers from various public safety agencies in Dakota County. The members of the DCSOT are highly trained individuals that specialize in various response scenarios that are considered high risk but have a low frequency of occurrence. Some examples of the types of responses the DCSOT is trained for include hazardous materials response, weapons of mass destruction response, technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or the specialized skills they possess. The membership assigned to the DCSOT as of June 1, 2015 by public safety agency and discipline is depicted below: Agency Fire Police Apple Valley 2 1 Burnsville 4 1 Dakota County Sheriff N/A 0 Eagan 3 1 Farmington 2 1 Hastings 4 0 Inver Grove Heights 3 0 Lakeville 3 1 Mendota Heights 0 0 Rosemount 3 1 South Metro Fire 4 0 South Saint Paul N/A 0 West Saint Paul N/A 0 Total Membership 28 6 The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task Force One (MN -TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN -TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. 103 DCSOT Incident Responses during 2014: • January — Assist Eagan Fire with hazardous material. • February- Assist Burnsville PD and Fire with suspected explosive device, phone consult. • March - Hazardous Materials leak at Flint Hills refinery. • April- Assist MN BCA and DCSO with a crime scene /dead body. • June - Assist South Metro Fire with a chemical spill, phone consult. • June - Assist Eagan Fire with hazardous materials leak at a carwash. • June- Assist Eagan PD and Eagan Fire with search for a suspect that ran into a confined space (under a freeway). • August- Assist Lakeville Fire with an unknown chemical found in a mailbox. • August- Assist DCSO with hazardous materials issue, phone consult. • October - Assist Lakeville Fire with transformer leak, phone consult. • November - Assist Burnsville PD and Fire with two mobile methamphetamine labs. One had already blown up and injured two people. 2016 Anticipated Costs — Dakota County Domestic Preparedness Committee (DCDPC) & Dakota County Special Operations Team (SOT) Salary and Benefits Officer — Training Time (232 Hrs.)* 13,324 Officer — Overtime 1,034 Direct Costs Memberships 15,410 Total $29,768 * The costs depicted here represent the "lost opportunity" costs associated with this activity. Detective Sean McKnight is assigned to the DCSOT. He attends 160 hours of training to minimally maintain his current levels of certification for the team. He attends this training during his normally scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do not backfill these hours. Dakota County Multi Agency Assistance Group (DCMAAG) Program Purpose The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police tactical team, which is commonly referred to as a Special Weapons and Tactics Team (SWAT). This team was developed to respond to high risk but low frequency incidents that occur throughout Dakota County. The DCMAAG team responds to approximately 15 incidents per year. These incidents include barricaded suspects, hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions. Our department contributes three officers and three sergeants to the team. Our personnel undergo intensive specialized training to become members of the team. The team trains a minimum of 160 hours annually to maintain their skills. 104 Every law enforcement agency in Dakota County, with the exception of Burnsville and Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their own SWAT team to handle response situations in their communities. The DCMAAG team is comprised of 38 officers from its member agencies and three tactical paramedics from Health East. DCMAAG Team Personnel Agency Tactical Officers Crisis Negotiators Tactical Paramedics Apple Valley 5 2 0 Dakota County Sheriff 7 2 0 Farmington 2 1 0 Hastings 2 1 0 Health East 0 0 3 Inver Grove Heights 1 0 0 Lakeville 3 4 0 Mendota Heights 1 0 0 Rosemount 1 0 0 South Saint Paul 3 1 0 West Saint Paul 2 0 0 Total Membership 27 11 3 DCMAAG Team Response Data Location 2014 2013 2012 2011 2010 2009 Apple Valley 4 5 2 1 2 2 Burnsville 0 2 0 0 0 2 Dakota County 0 2 2 0 1 0 Eagan 0 0 1 0 0 2 Farmington 1 1 0 1 0 0 Hastings 1 2 0 3 1 1 Inver Grove Heights 1 2 1 1 0 4 Lakeville 0 2 2 1 0 1 Mendota Heights 1 0 0 1 0 1 Northfield 0 0 1 0 0 0 Rosemount 1 1 1 1 0 0 South Saint Paul 2 1 2 2 2 2 Washington County 0 0 0 1 0 0 West Saint Paul 1 0 4 1 1 2 Woodbury 0 0 1 0 0 0 Total Responses 13 18 17 13 7 17 It should be noted that during 2014 a partial team deployment occurred eight times when the Bearcat armored vehicle was sent to assist with incidents throughout the service area. As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if there is another government unit that should be performing this function or if this function be contracted out to the private sector. Because the very nature of the types of incidents the DCMAAG Team responds to involve law enforcement activities, these activities cannot be outsourced to the private sector. 105 2016 Anticipated Costs — DCMAAG Team Salary and Benefits Tactical Negotiator - Training Time* 7,351 Tactical Negotiator - Overtime 5,515 Tactical Officer - Training Time* 62,655 Tactical Officer - Overtime 14,054 Uniforms 1,000 Direct Costs Ammunition & Supplies 6,600 Memberships 8,300 Training 3,400 Total $108,875 *The costs depicted here represent the "lost opportunity" costs associated with this activity. In total, the Officers assigned to the DCMAAG Team spend 1,070 hours in training on an annual basis. They attend this training during their normally scheduled work week. We do not backfill these hours and as such, the normal work activity they would be engaged in is lost. Value Added Services and Programs — Support Services Division Dakota County Drug Task Force Program Purpose Since 1988, Dakota County law enforcement agencies have effectively addressed illegal drug activity through a multi - jurisdictional task force model. From 1988 through 1999, two multi - jurisdictional drug task forces operated in Dakota County: South Metro Drug Task Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and the East Metro Drug Task Force merged to create the Dakota County Drug Task Force ( DCDTF), which is the primary agency assigned to investigate illegal drug activity in Dakota County and surrounding areas. Since the establishment of the DCDTF, Dakota County's population has grown and population demographics have changed. The growth and change in population, in combination with ever changing trends in illegal drug activity, such as the rise of methamphetamine, has resulted in a significant increase in drug and drug related crimes throughout the county. Dakota County, like many counties throughout our nation, is not immune from illegal drug activity and its negative effects. The following chart represents the increasing activity the DCDTF has been involved in. In Dakota County, in the last five years, law enforcement authorities have arrested over 3,300 individuals directly involved in the illegal manufacture, distribution, or possession of drugs such as cocaine, marijuana, methamphetamine, and ecstasy. 106 DCDTF Activity Incident Type 2014 2013 2012 2011 2010 Arrests 697 638 737 706 591 Search Warrants Executed 166 185 207 226 161 Cash Seizures $228,771 $190,351 $315,697 $318,023 $295,125 Vehicles Seized 13 13 13 22 23 Firearms Seized 88 65 85 54 21 Amphetamine 330.5 2,206 239 367 19 Cocaine (pounds) 3.04 6.61 2.44 .49 1.17 Ecstasy (doses) 6 2,459.50 503 340 525 Heroin (grams) 552 1,341.17 445.49 21.52 39 Metham hetamine (pounds) 15.68 34.10 8.29 25.20 2.87 Marijuana (pounds) 189.41 183.06 302.16 656.27 118.7 Marijuana Plants 439 1,033 1,492 831 1,776 Oxycodone /Oxycontin (doses) 323 71.75 132.5 195.5 34 In recent years, police investigations have attributed several homicides, assaults, robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The extent of the presence of drugs in Dakota County is further evidenced by the fact that in the last five years, investigating officers have reported seizing over 13 pounds of cocaine, 2,400 grams of heroin, 1,500 pounds of marijuana, 86 pounds of methamphetamine, and 3,830 dosage units of ecstasy in Dakota County. Illegal drug activity in Dakota County is often connected to international drug traffickers. According to reports by the United States Department of Justice Drug Enforcement Administration, the majority of cocaine, marijuana and methamphetamine distributed in Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers. Once in Minnesota, these drugs are sold and distributed to local street gangs and independent dealers who operate and distribute the drugs in their local communities. Prior to the establishment of multi - jurisdictional drug task forces, individual police agencies in Dakota County were each responsible for drug investigations in their respective jurisdictions. Police agencies with limited and broader public safety responsibilities were slow to adapt to ever changing illegal drug trends and activities. Most of the investigation units ranged from one to seven detectives, many of whom had little, if any, expertise to effectively engage in proactive drug investigations. Valuable intelligence data was not collected, preserved, or shared with neighboring agencies. Cross - jurisdictional drug cases were often referred to an agency with sufficient resources to conduct follow -up investigations. When cases were passed among agencies, delays often resulted which in turn reduced the likelihood of a successful outcome. Consequently, most drug investigations and enforcement was limited to cases involving the incidental discovery of drugs when officers or detectives were involved in other types of investigations. Little, if any, proactive follow up investigations were conducted to identify the source of the drugs or the extent of involvement the suspect had in other illegal drug activity. 107 The Dakota County Drug Task Force is comprised of law enforcement officers from the following agencies: Apple Valley Police Department Lakeville Police Department Burnsville Police Department Mendota Heights Police Department Dakota County Sheriff Office Rosemount Police Department Eagan Police Department Savage Police Department Farmington Police Department South St. Paul Police Department Hastings Police Department West St. Paul Police Department Inver Grove Heights Police Department 2016 Anticipated Costs — Dakota County Drug Task Force Salary and Benefits: Detective (1) 117,499 Over -time Pay (Average) 14,645 Uniforms 1,050 Vehicle Costs: Lease 3,600 Fuel 2,716 Maintenance 712 Direct Costs: Training 838 Technology 15,053 Total $156,113 Dakota County Electronic Crimes Unit Program Purpose Beginning with the development of the first computers, technology has become an increasingly important part of our lives and as technology has evolved, so has its role in criminal activities. With the development of the internet and the exponential increase in the power of electronic devices both desktop and handheld, technological devices have become one of the premier focal points of any serious investigation. As the importance of proper examination of technological devices has become increasingly important it has become apparent that simply purchasing software to occasionally mirror hard - drives is a totally inadequate approach. Developing highly trained examiners and continually updating forensic capabilities is now the expectation from the citizenry, prosecutors, and courts. Developing this capability within each police agency is impractical and can be cost prohibitive. Based on the successes of cooperative efforts experienced by the law enforcement community in Dakota County with such groups as the Multi- Agency Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations Team, and the Dakota Communications Center, a collaborative approach has been adopted. 108 A pilot program has been implemented and the Dakota County Electronic Crimes Unit (ECU) began operating in January of 2015. Although the program is new, the results have been excellent with previously existing case backlogs now eliminated and outstanding field support on major cases now being the norm. The ECU reported over 60 cases had been submitted by 6 -9 -15. Of those cases, 25 were Apple Valley cases. 2016 Anticipated Costs - Technology Crimes Task Force Salary and Benefits: Detective (1) 117,499 Over -time Pay (Average) 14,645 Uniforms 1,050 Vehicle Costs: Capitalization 3,786 Fuel 2,716 Maintenance 712 Direct Costs: Training 838 Technology 15,053 Total $156,299 Neighborhood Collaboration Officer Program (NCOP) Program Purpose The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to increase the department's efforts in the area of problem- oriented policing. Problem - oriented policing is an approach to policing in which we conduct a careful examination of crime issues that are occurring in our community in hopes of discovering a new and more effective strategy for dealing with the issues. Problem- oriented policing places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other public agencies, the community and the private sector when their involvement has the potential for significantly contributing to the reduction of crime and quality of life issues. NCOP has responsibility for the following activities: • Partnering with 102 organized neighborhood watch groups • Monitoring 1,564 residential rental properties • Citizen's Police Academy • Teen Police Academy • Child Passenger Safety Program • Safety Camp • Business Watch NCOP is staffed by: • One Sergeant who supervises the program. • One Officer assigned to multi - family housing issues. 109 • One Officer assigned to retail crime issues. • One civilian Crime Prevention Specialist. The NCOP Sergeant also has supervisory responsibilities for the SRO program. As a part of the overall evaluation of NCOP, we need to ascertain if there is another government unit that should be performing this function or if it could be contracted out to the private sector. Because NCOP is entrusted with developing strategies that target not only problem properties but problem chronic offenders, they were charged by the City Council to coordinate and create a unified and collaborative effort on the part of the city departments (police, fire, code enforcement, building inspection, community development and prosecution) to address these issues. The efforts of the NCOP unit in reducing crime in multi - family and rental housing, educating landlords and tenants, making our schools safe and communicating crime prevention information to our citizens and businesses is in keeping with the department mission of protecting our community and preserving quality of life. 2016 Anticipated Costs — Neighborhood Collaboration Officer Program (NCOP) Salary and Benefits Sergeant 132,205 Retail Crime Officer 107,058 Multi- Housing Officer 107,058 Crime Prevention Specialist 95,243 Uniforms (3) 3,150 Vehicle Costs Capitalization 11,358 Fuel 8,148 Maintenance 2,136 Direct Costs Crime Prevention Meeting Supplies 1,600 Crime Prevention Promotional Materials 8,950 Memberships 310 Training 3,514 Technology 62,212 Total $542,942 110 School Resource Officer Program Program Purpose This program assigns police officers to the role of a School Resource Officer (SRO). The SRO works at the various schools in our community in partnership with ISD 196 during the academic year. They are present in the schools to provide for the safety and security needs of the students and staff. We currently have three SROs partnering with ISD 196: One SRO is assigned to the three middle schools in our community (Falcon Ridge Middle School, Scott Highlands Middle School, and Valley Middle School) which have a combined student enrollment of 3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one SRO at Eastview High School with a student enrollment of approximately 2,200. The three SROs have the potential of interacting with over 7,000 students on a daily basis. The SROs do much more than provide for the security and protection of the students and staff in our schools. The SROs play a significant role in intervening in home situations that are less than ideal and assisting students that are in crisis. They also play an educational role teaching students about the criminal justice system, drug abuse, self- respect, the safe operation of motor vehicles and build a relationship between the police and youth of our community. The duties of the SROs include: • Addressing crime and disorder problems affecting and occurring in or around middle and high schools. • Developing and expanding crime prevention efforts for students. • Educating students in crime prevention and personal safety. • Educating students in the area of conflict resolution. • Assisting school staff in the identification of physical changes in the environment that may reduce crime in or around schools. • Assisting school staff in developing school policies as they relate to crime and recommending procedural changes. As a part of the overall evaluation of the SRO program, we need to ascertain if there is another government unit that should be performing this function or if it can be contracted out to the private sector. In some areas of the United States, school districts have established their own police departments. Examples include: • Clark County School District Police Department in the Las Vegas Metropolitan Area • San Diego School District Police in San Diego, California • Los Angeles School District Police Department in the Los Angeles Metropolitan Area Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state to create their own police departments. ISD 196 does provide funding for counselors, social workers and psychologists who work directly with students. They also have staff members that assist with school security. The 111 SROs fulfill a unique role in that they have one foot in the community, performing traditional police work, and the other foot in the schools, emphasizing safety and serving as a role model for the students. We do not believe that the private sector could be as effective in this role. Minnesota has experienced violent incidents in schools in the past. Sometimes they have resulted in deaths. The SRO is first and foremost an armed police officer who is charged with protecting the students and staff. School Resource Officer Incidents Investigated Academic Year Apple Valley High School Eastview High School Middle Schools 2014 — 2015* 227 223 251 2013 -2014 203 254 263 2012-2013 267 339 313 2011 -2012 223 247 228 2010-2011 279 315 220 2009 -2010 391 358 262 *This statistic does not include the 53 calls for service handled by the SROs at the School of Environmental Studies and the Alternative Learning Center. 2016 Anticipated Costs — School Resource Officer Program Salary and Benefits Officers (3) 352,498 Uniforms 3,150 Vehicle Costs Capitalization 11,358 Fuel 8,148 Maintenance 2,136 Direct Costs Training 2,514 Technology 45,159 Revenue ISD 196 Reimbursement (155,237) Total 269,726 City of Apple Valley 112 Department Expense Summary Budget Years (2016 -2017) POLICE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 4,502,629 4,582,018 4,552,865 2,293,476 4,697,235 4,697,235 4,976,285 4,976,285 6111 - SALARY PART -TIME 24,495 37,516 25,275 18,582 39,035 39,035 40,010 40,010 6112 - SALARY - SEASONAL TEMP 0 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 180,000 282,991 180,000 144,277 184,500 184,500 184,500 184,500 6114 - OVERTIME PART -TIME EMPLOYEES 0 324 0 345 6117 - HOLIDAY PAY 250,563 150,622 186,520 36,100 124,475 124,475 131,470 131,470 6121 - INSURANCE CASH BENEFIT 0 19,843 0 8,820 6122 - COMP REQUEST 0 - 131,784 0 - 68,210 6123 - SALARY -OTHER 107,958 158,415 230,455 230,455 172,075 172,075 6105 - SALARIES AND WAGES 5,065,645 4,941,530 5,103,075 2,433,390 5,275,700 5,275,700 5,504,340 5,504,340 6138 - MEDICARE 70,864 66,002 73,995 32,911 74,865 74,865 78,140 78,140 6139 - FICA 34,616 31,965 38,905 15,891 33,440 33,440 34,280 34,280 6141 - PENSIONS -PERA 730,530 707,752 782,280 366,698 791,690 791,690 827,550 827,550 6142 - WORKERS COMPENSATION 129,211 129,181 123,215 64,701 133,500 133,500 153,455 153,455 6144 - LONG -TERM DISABILITY INSURANCE 14,097 11,958 13,960 6,193 13,890 13,890 15,025 15,025 6145 - MEDICAL INSURANCE 722,400 585,888 772,200 308,869 812,520 812,520 838,620 838,620 6146 - DENTAL INSURANCE 0 48,170 0 25,963 6147 - LIFE INSURANCE -BASIC 0 615 0 166 6148 - LIFE INSURANCE -SUPP /DEPEND 0 15,310 0 7,188 6125 - EMPLOYEE BENEFITS 1,701,718 1,596,842 1,804,555 828,579 1,859,905 1,859,905 1,947,070 1,947,070 6100 - TOTAL PERSONNEL SERVICES 6,767,363 6,538,372 6,907,630 3,261,969 7,135,605 7,135,605 7,451,410 7,451,410 6210 - OFFICE SUPPLIES 8,300 7,220 8,300 5,069 8,400 8,400 8,400 8,400 6211 - SMALL TOOLS & EQUIPMENT 29,220 22,388 29,420 12,683 19,920 19,920 20,420 20,420 6212 - MOTOR FUELS /OILS 141,200 120,444 141,200 47,747 141,251 121,251 149,076 129,076 6215 - EQUIPMENT -PARTS 20,000 19,766 19,000 5,286 19,000 19,000 20,000 20,000 6216 - VEHICLES- TIRES /BATTERIES 14,000 5,138 14,000 2,247 14,000 14,000 14,000 14,000 6229 - GENERAL SUPPLIES 49,600 50,760 48,050 27,394 61,150 61,150 61,400 61,400 6205 - SUPPLIES 262,320 225,716 259,970 100,425 263,721 243,721 273,296 253,296 6235 - CONSULTANT SERVICES 12,500 13,033 8,500 4,078 6,500 6,500 7,500 7,500 6237 - TELEPHONE /PAGERS 31,370 31,342 36,370 14,883 50,050 50,050 50,050 50,050 6238 - POSTAGE /UPS /FEDEX 400 456 300 0 300 300 300 300 6239 - PRINTING 6,950 4,538 6,950 1,651 6,550 5,550 6,550 5,550 6240 - CLEANING SERVICE /GARBAGE 1,000 1,052 1,000 566 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 834,694 834,580 843,660 535,225 852,715 852,715 852,715 852,715 6230 - CONTRACTUAL SERVICES 886,914 885,000 896,780 556,403 917,115 916,115 918,115 917,115 6255 - UTILITIES - ELECTRIC 250 536 560 493 560 560 560 560 6250 - UTILITIES 250 536 560 493 560 560 560 560 6265 - REPAIRS - EQUIPMENT 37,400 22,460 36,755 11,972 34,175 30,175 34,175 30,175 6260 - REPAIRS AND MAINTENA 37,400 22,460 36,755 11,972 34,175 30,175 34,175 30,175 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 46,300 34,245 36,300 10,556 31,850 31,850 31,850 31,850 6276 - SCHOOLS /CONFERENCES /EXP OTHER 6,600 28,293 9,830 9,557 15,590 15,590 15,780 15,780 6277 - MILEAGE /AUTO ALLOWANCE 0 0 0 117 6278 - SUBSISTENCE ALLOWANCE 0 25 0 0 6279 - EDUCATION ASSISTANCE 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 39,592 30,808 41,855 17,823 42,328 38,328 42,328 38,328 6281 - UNIFORM /CLOTHING ALLOWANCE 70,725 80,468 72,450 53,169 73,100 73,100 74,100 74,100 6270 - TRNG /TRAVL /DUES /UNIF 163,217 173,838 160,435 91,222 162,868 158,868 164,058 160,058 City of Apple Valley 113 Department Expense Summary Budget Years (2016 -2017) POLICE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 1,350,101 1,307,550 1,354,500 760,515 1,378,439 1,349,439 1,390,204 1,361,204 6310 - RENTAL EXPENSE 60,818 62,852 64,920 8,171 22,400 22,400 22,400 22,400 6321 - CASH OVER/SHORT 0 -46 0 0 6330 - SALES /USE TAX 17 0 6333 - GENERAL -CASH DISCOUNTS 0 -96 0 -40 6349 - LATE FEES /FINANCE CHARGES 0 5 0 0 6399 - OTHER CHARGES 12,600 6,746 11,100 842 11,100 9,100 11,100 9,100 6301 -OTHER EXPENDITURES 73,418 69,478 76,020 8,973 33,500 31,500 33,500 31,500 6300 - TOTAL OTHER EXPENDITURES 73,418 69,478 76,020 8,973 33,500 31,500 33,500 31,500 6501 - TAXABLE/NON- TAXABLE MISC RESAL 0 0 6500 - TOTAL LIQUOR EXPENDITURES 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 4,544 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 1,681 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 34,178 0 12,000 6745 - VERF CHARGES 175,600 175,596 189,630 80,923 196,870 196,870 196,870 196,870 6701 - TOTAL CAPITAL OUTLAY 175,600 215,998 189,630 92,923 196,870 196,870 196,870 196,870 6700 - TOTAL CAPITAL OUTLAY 175,600 215,998 189,630 92,923 196,870 196,870 196,870 196,870 8,366,482 8,131,398 8,527,780 4,124,380 8,744,414 8,713,414 9,071,984 9,040,984 114 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND REVENUES: 4250 Accident reports 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 4259 Other Public Safety fees 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,200 4259 Drug Task Force - - - 4259 ISD 196 Fees (SRO program) 152,176 153,700 153,700 155,235 155,235 155,235 155,235 158,300 4259 Post Board Training Reimbursement - 19,000 - 19,000 19,000 5345 Police Special Detail (extra duty) 40,000 45,000 45,000 46,400 46,400 46,400 46,400 47,300 4140 State Aid - Police PERA aid 330,000 330,000 330,000 330,000 330,000 330,000 335,000 340,000 4150 Grants, Dakota County Traffic Safety (Safe & Sc 18,000 18,000 18,000 18,000 18,000 18,000 USDOJ and MN Ballastic Vest Reimbursement 7,700 4,400 4,400 3,300 3,300 3,300 4,400 4,400 TOTAL REVENUES 558,876 581,100 562,100 563,935 563,935 563,935 571,035 580,200 SALARIES 6110 Regular Employees 4,502,629 4,552,865 4,552,865 4,751,400 4,697,235 4,697,235 4,976,285 4,976,285 Holiday/invest Stipend/Master Pat 250,563 186,520 186,520 200,430 124,475 124,475 131,470 131,470 6111 Salary- Part-time 24,495 25,275 25,275 25,905 39,035 39,035 40,010 40,010 6112 Salary- Seasonal Temp - - - 6113 Overtime - Regular 180,000 180,000 180,000 180,000 184,500 184,500 184,500 184,500 6123 Salaries - Other 107,958 158,415 158,415 156,180 230,455 230,455 172,075 172,075 6138 Medicare 70,864 73,995 73,995 77,050 74,865 74,865 78,140 78,140 6139 FICA 34,616 38,905 38,905 39,920 33,440 33,440 34,280 34,280 6141 Pension - PERA 730,530 782,280 782,280 815,020 791,690 791,690 827,550 827,550 6142 Work Comp Ins 129,211 123,215 123,215 130,785 133,500 133,500 153,455 153,455 6144 Long -term Disability Insurance 14,097 13,960 13,960 14,615 13,890 13,890 15,025 15,025 6145 Hospital & Life Insurance 722,400 772,200 772,200 809,760 812,520 812,520 838,620 838,620 Total 6,767,363 6,907,630 6,907,630 7,201,065 7,135,605 7,135,605 7,451,410 7,451,410 6210 OFFICE SUPPLIES Paper & Supplies 7,000 7,000 6,200 7,000 7,000 7,000 7,000 7,000 Ticket Writer Paper 1,300 1,300 1,000 1,400 1,400 1,400 1,400 1,400 Total 8,300 8,300 7,200 8,400 8,400 8,400 8,400 8,400 6211 SMALL TOOL & EQUIPMENT AED Units 2,200 2,200 2,200 2,200 2,200 2,200 2,200 2,200 Chemical Aerosol Replacement 1,000 1,000 970 1,000 1,000 1,000 1,000 1,000 Clerical Headset Replacements 250 250 250 250 250 250 250 250 Data Master Mouthpieces 500 500 500 500 500 500 500 500 Equipment Counsoles - - - - - Evidence Bar Code Scanner - - - Fire Extinguishers/Car Door Openers 2,800 2,000 2,000 2,000 - - 500 500 Forensic Computer Supplies 750 750 750 750 750 750 750 750 Investigation Supplies 6,500 6,500 6,500 7,000 Move to 6229 Move to 6229 K -9 Equipment 500 500 500 500 500 500 500 500 Light Bars and Control Heads - - - - - Patrol Supplies 3,000 3,000 3,000 3,500 Move to 6229 Move to 6229 Portable Breath Testers 2,120 2,120 2,000 2,120 2,120 2,120 2,120 2,120 Prisoner Transport Seats - - - - - Push Bumpers - - - - - Radar Units 8,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Side Vehicle Lighting Systems - - - - - Siren Speakers - - Tasers 3 5,600 5,600 5,600 7,600 7,600 7,600 7,600 Trunk Equipment Mounting Trays - - - - Vehicle Partitions Weapon Mounting Systems - Sales Tax Savings (2,000) Total 29,220 29,420 29,270 30,420 19,920 19,920 20,420 20,420 6212 MOTOR FUELS /OILS Gas 138,800 138,800 120,000 141,576 138,776 118,775 146,576 126,576 Oil 2,400 2,400 2,400 2,400 2,475 2,475 2,500 2,500 Total 141,200 141,200 122,400 143,976 141,251 121,250 149,076 129,076 6215 EQUIPMENT - PARTS Batteries (Laptop, AA, AAA, C, D) 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Bike Parts 750 750 750 750 750 750 750 750 Gun Parts Replacement 1,000 1,000 1,000 1,000 1,000 1,000 1,500 1,500 Patrol /Inv /Admin Vehicles 14,000 13,000 12,000 13,000 13,000 13,000 13,500 13,500 Squad License Plates 250 250 250 250 250 250 250 250 Total 20,000 19,000 18,000 19,000 19,000 19,000 20,000 20,000 6216 EQUIPMENT - TIRES /BATTERIES Patrol /Inv /Admin Vehicles 14,000 14,000 10,000 14,000 14,000 14,000 14,000 14,000 Total 14,000 14,000 10,000 14,000 14,000 14,000 14,000 14,000 115 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES 12 Gauge Less Lethal Ammo 1,000 1,000 1,000 1,100 1,100 1,100 1,100 1,100 AED Batteries/Pads - 3,000 3,000 3,000 3,000 Ammunition 17,000 17,500 17,500 18,000 18,000 18,000 18,000 18,000 Canine Supplies & Food 6,000 2,450 2,450 2,450 2,450 2,450 2,450 2,450 Cell Phone Batteries/Supplies 350 350 100 350 350 350 350 350 Coffee / Water / Meeting Supplies 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Crime Prevention Meeting Supplies 1,600 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Crime Prevention Promotional Materials 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Detention Supplies 500 500 500 500 500 500 500 500 First Aid Supplies 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Flares 250 250 250 250 350 350 500 500 Flex Cuffs 100 100 100 100 100 100 100 100 Hearing Protectors 100 100 100 100 - - 100 100 Investigation Supplies - 6,500 6,500 6,500 6,500 MAAG Supplies 6,600 6,600 6,600 6,600 6,600 6,600 6,600 6,600 Narcotic Field Testing Kits 450 450 450 450 450 450 450 450 Photo Supplies - - - - - Patrol Supplies - 3,000 3,000 3,000 3,000 Shooting Glasses 150 150 150 150 150 150 150 150 Targets/Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 TaserCartridges/Batteries 3,250 3,250 3,250 3,250 3,250 3,250 3,250 3,250 Overall reduction to history Sales Tax Savings (1,500) Total 49,600 48,050 47,800 48,650 61,150 61,150 61,400 61,400 6235 CONSULTANT SERVICES Canine Vet Services 5,000 3,000 2,500 3,000 3,000 3,000 3,000 3,000 Computer Consulting Services - - Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 500 Master Patrol Fitness Testing - - Pre- employment Medicals & Psychologicals 7,000 5,000 4,500 5,000 3,000 3,000 4,000 4,000 Total 12,500 8,500 7,000 8,500 6,500 6,500 7,500 7,500 6237 TELEPHONE /PAGERS Cellular Phone Services 13,600 18,600 18,600 18,600 33,000 33,000 33,000 33,000 Cellular Phone Service - Drug Task Force 720 720 720 720 - - Frontier Phone Lines 250 250 250 250 250 250 250 250 Verizon LTE 4G Wireless Services 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Telephone Language Translation Service 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Total 31,370 36,370 36,370 36,370 50,050 50,050 50,050 50,050 6238 POSTAGE /UPS /FEDEX UPS Expense 400 300 300 300 300 300 300 300 Total 400 300 300 300 300 300 300 300 6239 PRINTING /PUBLISHING Annual Report 500 500 500 500 100 100 100 100 Business Cards 1,500 1,500 1,250 1,500 1,500 1,500 1,500 1,500 Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Evidence Labels and Bar Codes 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Forms/Stationery/Envelopes 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Misc Printing 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Night to Unite Yard Signs 950 950 950 950 950 950 950 950 Trend Reduction (1,000) (1,000) Total 1 6,950 6,950 6,700 6,950 6,550 5,550 6,550 5,550 6240 C. SERVICE /GARBAGE REMOVAL Blanket Cleaning - - Shredding Service 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES DCC Debt Service - - 911 fund balance applied equally over next 5 years 1 (76,400) (79,400) (79,400) (79,400) (79,400) (79,400) (79,400) (79,400) DCC Fees (General & Capital Projects) 903,394 915,360 915,360 924,514 924,514 924,514 924,514 924,514 DCC REBATE credit applied 2010 to 2012 - - - - - - - Background Investigation Fees 4,000 4,000 4,000 4,000 2,000 2,000 2,000 2,000 Consolidated Lead Evaluation and Reporting 1,200 1,200 1,200 1,200 3,101 3,101 3,101 3,101 Evidentiary Impound & Tow Fees 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Film Processing - - - - - - - Total 834,694 843,660 843,660 852,814 1 852,715 1 852,7151 852,715 1 852,715 6255 UTILITIES - ELECTRIC Dakota Electric and Excel Energy 550 960 960 960 960 960 960 960 Reimbursement from Eagan PD for Range (300) (400) (400) (400) (400) (400) (400) (400) Total 2 50 560 560 560 560 560 560 560 116 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT * = Service Contract Booking Photo Imaging Maintenance 500 520 520 535 535 535 535 535 Digital Dictation 5,050 4,305 4,305 4,435 4,435 4,435 4,435 4,435 ** Konica Copiers Maintenance 1,650 1,650 1,650 1,700 2,400 2,400 2,400 2,400 L -3 Digital ICV /Body Cam Server Maint 4,200 2,465 2,465 2,465 5,000 5,000 5,000 5,000 Motorola Radio Extended Warranty 4,215 4,215 4,215 4,215 4,300 4,300 4,300 4,300 Quetel Software Maintenance 3,000 3,800 3,800 3,925 3,000 3,000 3,000 3,000 ** Ricoh Copier Maintenance 300 300 300 300 - - - - AED Maintenance /Repairs/Pads 3,000 3,000 3,000 3,000 Move to 6229 Move to 6229 Bike Service - - - - - - - - Car Washes 4,000 4,000 3,000 4,000 4,000 4,000 4,000 4,000 L -3 Digital ICV /Body Cam Repairs 4,500 4,500 4,500 4,500 - - - - Canine Visual Pro Software 75 75 75 75 LOGIS Mobiles Support Maintenance 25,049 28,450 28,450 33,570 31,753 31,753 31,753 31,753 LOGIS Support is included in Data Processing (25,049) (28,450) (28,450) (33,570) (31,753) (31,753) (31,753) (31,753) LOGIS RMS Support Maintenance 67,496 78,607 78,607 92,756 96,744 96,744 96,744 96,744 LOGIS RMS is included in Data Processing (67,496) (78,607) (78,607) (92,756) (96,744) (96,744) (96,744) (96,744) Misc. Small Equipment Repairs 1,000 1,000 1,000 1,000 1,780 1,780 3,430 3,430 Radar Recertifications 1,500 - - 1,650 1,650 1,650 - - Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Squad Car- Not in House 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Squad Graphics - Repair - - - - - - - - Vehicle Refitting - - - - - Sales Tax Savings (2,515) Trend Reduction (4,000) (4,000) Total 37,400 36,755 35,755 38,725 34,175 30,175 34,175 30,175 6275 SCHOOL /CONF /EXP - LOCAL Canine Training School 12,000 1,750 1,750 1,750 1,750 1,750 1,750 1,750 Canine Training School -Out of 2013 savings Chaplains Training 500 500 500 500 500 500 500 500 Child Safety Seat - - - - - - CrisislnterventionTraining - - - - 1,000 1,000 1,000 1,000 Explorer Training /Meeting Expense 100 100 100 100 100 100 100 100 IACP Conference 3,300 3,500 3,500 3,500 Move to 6276 Move to 6276 - - Meal Expense Reimbursement Training /Court 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 MILO Training - SCALE Facility - - - - - - MN Chiefs of Police Executive Training InstitUtE 1,900 1,950 1,950 2,000 Move to 6276 Move to 6276 - - Municipals - - - - - - Program Sharing Conference - - - - - - Rotary Meetings 500 500 500 500 500 500 500 500 Specialty Schools - - - - - - SpecializedTraining - Crime Prevention/NCOP 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training- Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - SRO 900 900 900 900 900 900 900 900 Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Staff Development Training State Mandated Training 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Overall reduction due to history Total 46,300 36,300 36,300 36,350 31,850 31,850 31,850 31,850 6276 SCHOOL/CONF /EXP - OTHER Can -Am Narcotics Conference 350 400 400 400 430 430 450 450 Crime Prevention Training /CPTED - - - - - IACP Conference 4,330 4,330 4,500 4,500 Juvenile Officers Institute 750 750 685 750 750 750 750 750 K -9 Drug Certification - 180 180 180 180 180 180 180 FBI NA NW Chapter Training Conference 1,000 1,000 1,000 1,000 MAAG - Annual Training Exercise 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 MN Chiefs of Police Executive Training Institute 2,000 2,000 2,000 2,000 National Explorer Conference 1,000 1,000 1,000 1,000 Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Operations Training Assn- Conference 1,200 1,200 1,200 1,200 1,600 1,600 1,600 1,600 FBI National Academy - 3,000 3,000 Total 6,600 9,830 9,765 6,830 15,590 15,590 15,780 15,780 6279 EDUCATION ASSISTANCE Tuition Reimbursement. Total 117 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS Association of Training Officers of MN 200 200 200 200 200 200 200 200 Crime Prevention Officers Association 180 180 180 180 180 180 180 180 Criminal Code /Law Books 50 50 50 50 50 50 50 50 Dakota County Chiefs of Police Association 500 700 700 700 600 600 600 600 DC 800 MHz Access Fee 26,970 27,600 27,600 28,520 28,483 28,485 28,483 28,483 Explorer Re- charter 250 250 250 250 250 250 250 250 International Association of Chiefs of Police 400 400 300 400 450 450 450 450 MAAG Dues 8,300 8,300 8,300 8,300 8,300 8,300 8,300 8,300 Misc. Books & Publications 500 500 460 500 500 500 500 500 MN Chiefs of Police Association 402 580 450 580 580 580 580 580 MN Law Enforcement Explorers Association 60 75 75 75 75 75 75 75 MN Multi- Housing Assn. Coalition 130 130 130 130 130 130 130 130 National FBI Academy Association /LEEDA 100 350 170 350 350 350 350 350 Police License Renewals ($90 each) 1,170 2,160 2,160 1,800 1,800 1,800 1,800 1,800 Rotary Dues 200 200 200 200 200 200 200 200 Tri- County Investigators Association 100 100 100 100 100 100 100 100 U.S. Police Canine Association 80 80 80 80 80 80 80 80 Trend Reduction (4,000) (4,000) Total 39,592 41,855 41,405 42,415 42,328 38,330 42,328 38,328 6281 UNIFORM /CLOTHING ALLOWANCE Awards /Plaques /Commendation Medals 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Bike Uniforms 1,000 1,000 750 1,000 1,000 1,000 1,000 1,000 Chaplain/Volunteer Program Clothing 500 500 500 500 500 500 500 500 MAAG 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Patches/Badges 3,000 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Records Personnel Uniforms 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Replacement Ballastic Vests 7,700 4,400 4,400 3,300 4,000 4,000 5,000 5,000 Sworn Officers 49,025 53,550 53,550 54,600 54,600 54,600 54,600 54,600 Sworn Officers New Hires 2,000 3,000 5,882 2,000 3,000 3,000 3,000 3,000 Uniforms & Badges, Explorer Program 500 500 1 500 500 500 500 500 500 Total 70,725 72,450 75,082 71,400 73,100 73,100 74,100 74,100 6310 RENTAL EXPENSE CJDN Connection Fees -BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 5,760 5,760 CJDN Connection Fees -BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 5,040 5,040 CJDN Connection Fees -BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 CJIIN 37,193 41,120 41,120 Tri Tech Tri Tech Tri Tech Tri Tech Tri Tech Konica Minolta Copier Leases 8,025 8,200 8,200 8,200 6,800 6,800 6,800 6,800 Vehicle Lease (Drug Task Force) 3,600 3,600 3,600 3,600 3,600 3,600 1 3,600 3,600 Total 60,818 64,920 64,920 23,800 22,400 22,400 22,400 22,400 6399 OTHER CHARGES Blood Tests 3,000 1,500 1,000 1,500 1,500 1,500 1,500 1,500 Outdoor Range Maintenance /Repairs 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Scale Calibration Maintenance 500 500 650 500 500 500 500 500 Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Trend Reduction (2,000) (2,000) Total 12,600 11,100 10,750 11,100 11,100 9,1001 11,100 9,100 6730 CAPITAL OUTLAY - VEHICLES Sedans (Admin.) 54,000 Squad Cars 112,000 Van (Detectives) Total 166,000 6740 CAPITAL OUTLAY - OTHER ITEMS AR -15 Squad Rifle Replacements 23,000 (Trade in Value) (1,800) Out of 12013 Savings (21,200) Briefing room chairs Cabinet Door Replacement Project Desk Chairs - 3 Evidence Inventory & Control Software Lobby furniture (out of'14 savings) Total 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Charges 175,600 189,630 189,630 196,870 196,870 196,870 196,870 196,870 Total 175,600 189,630 189,630 196,870 196,870 196,870 196,870 196,870 Total Net of Personnel 1,599,119 1,620,150 1,759,867 1,598,430 1,608,809 1,577,810 1,620,574 1,589,574 TOTAL EXPENSES $ 8,366,482 $ 8,527,780 $ 8,667,497 8,799,495 8,744,414 8,713,414 9,071,984 9,040,984 TOTAL REVENUES (from Above) : $ 558,876 $ 581,100 $ 562,100 563,935 563,935 563,935 571,035 580,200 NET ADDITION TO (USE OF) GENERAL REV $ (7,807,606) $ (7,946,680) $ (8,105,397) (8,235,560) (8,180,479) (8,149,479) $ (8,500,949) $ (8,460,784) 119 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 21 1290 Civil Defense DESCRIPTION OF ACTIVITY Civil Defense The City Council designates an Emergency Management Director. The Police Chief serves in this capacity. Duties include maintenance of the nine outdoor warning sirens, insuring that the Emergency Operations Center is properly equipped, updating and coordinating the periodic exercising the City's Emergency Operations Plan. The Police Chief works closely with the Fire Chief and the Dakota County Emergency Operations Director in coordinating Civil Defense activities. MAJOR OBJECTIVES FOR 2016 Continue ongoing maintenance on outdoor warning sirens including monitoring and replacement of DC power supply (batteries) as needed. Members of the Apple Valley Police Department supervisory team will continue to receive training in the National Incident Management System (NIMS) by attending the various NIMS courses provided by the Dakota County Domestic Preparedness Committee. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Proposed Item 2012 2013 2014 2015 2016 Number of Warning Sirens 9 9 9 9 9 Summary Budget Department 21 Civil Defense 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Expenditures: Supplies 1,007 1,089 1,046 2,000 1,000 2,000 2,000 Contractual Serv. 10,888 12,946 15,439 15,410 14,410 16,410 16,410 Utilities 589 589 549 650 675 675 675 Repairs & Maint. 566 2,672 517 3,000 1,000 3,000 1,000 Training /Travel /Dues - - - 500 100 500 500 Capital outlay - - - - - - - Total Exp 13,050 17,296 17,551 21,560 17,185 22,585 20,585 Net addition to (use of) (13,050) (17,296) (17,551) (21,560) (17,185) (22,585) (20,585) general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 120 Department Expense Summary Budget Years (2016 -2017) CIVIL DEFENSE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6105 - SALARIES AND WAGES 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 6211 -SMALL TOOLS & EQUIPMENT 2,000 30 1,000 120 2,000 2,000 2,000 2,000 6215 - EQUIPMENT -PARTS 624 574 6216 - VEHICLES- TIRES /BATTERIES 0 0 6229 - GENERAL SUPPLIES 392 0 6205 - SUPPLIES 2,000 1,046 1,000 694 2,000 2,000 2,000 2,000 6238 - POSTAGE /UPS /FEDEX 29 0 6249 - OTHER CONTRACTUAL SERVICES 15,410 15,410 14,410 15,410 15,410 16,410 15,410 16,410 6230 - CONTRACTUAL SERVICES 15,410 15,439 14,410 15,410 15,410 16,410 15,410 16,410 6255 - UTILITIES - ELECTRIC 650 549 675 184 675 675 675 675 6250 - U TI LI TI ES 650 549 675 184 675 675 675 675 6265 - REPAIRS - EQUIPMENT 3,000 517 1,000 0 3,000 3,000 3,000 1,000 6260 - REPAIRS AND MAINTENA 3,000 517 1,000 0 3,000 3,000 3,000 1,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 400 0 100 0 400 400 400 400 6280 - DUES & SUBSCRIPTIONS 100 0 0 0 100 100 100 100 6270 - TRNG /TRAVL /DUES /UNIF 500 0 100 0 500 500 500 500 6200 - TOTAL OPERATING COSTS 21,560 17,550 17,185 16,287 21,585 22,585 21,585 20,585 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6701 -TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 21,560 17,550 17,185 16,287 21,585 22,585 21,585 20,585 121 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 21: CIVIL DEFENSE - 1290 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6211 SMALL TOOL & EQUIPMENT Siren Maint Supplies 1,000 500 500 500 1,000 1,000 1,000 1,000 Avian Flu Supplies 1,000 500 500 500 1,000 1,000 1,000 1,000 Total 2,000 1,000 1,000 1,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES DCDPC Annual Dues 15,410 14,410 14,410 14,410 15,410 16,410 15,410 16,410 Total 15,410 14,410 14,410 14,410 15,410 16,410 15,410 16,410 6255 UTILITIES - ELECTRIC Dakota Electric - Excel Energy 650 675 675 675 675 675 675 675 Total 650 675 675 675 675 675 675 675 6265 REPAIRS - EQUIPMENT Routine Maintenance 3,000 1,000 1,000 1,000 3,000 3,000 3,000 1,000 Trend Reduction Total 3,000 1,000 1,000 1,000 3,000 3,000 3,000 1,000 6275 SCHOOL /CONF /EXP - LOCAL Exercise Expenses 400 100 - 100 400 400 400 400 Total 400 100 100 400 400 400 400 6276 SCHOOL /CONF /EXP - OTHER Total - - - - - - - 6280 DUES & SUBSCRIPTIONS AM EM 100 100 100 100 100 Total 1 100 100 100 100 100 6740 CAPITAL OUTLAY - OTHER ITEMS Siren Radio Replacement Total - - - - - Total Net of Personnel 21,560 17,185 17,085 17,185 21,585 22,585 21,585 20,585 TOTAL EXPENSES $ 21,560 $ 17,185 $ 17,085 $ 17,185 $ 21,585 $ 22,585 $ 21,585 $ 20,585 122 *00 0444 Go * *4 4440 go* Apple Notes: 123 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 22 1295 Comm Sery Offic CSO DESCRIPTION OF ACTIVITY Community Service Officer A Community Service Officer (CSO) provides support in crime prevention, investigation, and response where full police powers are unnecessary and assists police officers in upholding law and order. CSOs work under the supervision of a patrol sergeant. They perform duties that don't require the level of training or expertise of a police officer, thereby freeing the officer to engage in activities that do require their attention. The duties of the CSOs include: • Fingerprinting citizens applying for certain licenses from state agencies or adoption. • Assisting patrol officers in performing traffic control, such as accident scene traffic control, special events control, and other similar situations. • Assisting officers in requesting and ensuring vehicle tows are completed at accident scenes and other arrest situations where a vehicle is involved. • Assisting in booking prisoners at the police station. • Handling dog bite calls, animal at large calls and injured animal calls. • Opening locked car doors for citizens. • Delivering City Council agenda packets. • Delivering the City Hall mail to the post office each day. • Deploying the radar display speed trailers as well as "Car 54 ". • Enforcing certain ordinance violations including selected parking violations. • Maintaining department supplies and equipment. • Shuttling squad cars back and forth from the police station to mechanics at CMF. • Transporting evidence to and from the Minnesota Bureau of Criminal Apprehension for analysis. • Monitoring winter sidewalk snow shoveling complaints. MAJOR OBJECTIVES FOR 2015 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Animal Licenses Sold 599 524 503 510 510 124 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 CSO 2.8 2.8 2.8 2.8 2.8 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 CSO (Additional time) 1356 1381 1381 1381 1381 Summary Budget Department 22 Comm Sery Offic (CSO) 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES - Animal Pickup 4,763 5,295 7,000 7,000 7,000 7,000 7,100 LICENSE -Dog (pub.safety) 5,828 5,017 5,000 5,000 5,000 5,200 5,300 10,591 10,312 12,000 12,000 12,000 12,200 12,400 Expenditures: Salaries & Wages 47,899 62,244 63,291 97,716 71,015 72,870 76,215 Emp. Benefits 6,962 9,347 9,288 17,373 12,620 13,050 13,860 Supplies 6,960 11,290 7,950 6,825 6,970 6,625 7,125 Contractual Serv. 7,997 5,980 5,329 7,950 7,700 6,700 6,700 Repairs & Maint. - - - Training /Travel /Dues 504 2,500 1,419 2,500 2,600 2,600 3,500 Other Exp. - - - Capital outlay - - - 70,321 91,361 87,277 132,364 100,905 101,845 107,400 Net addition to (use of) 70,321 91,361 87,277 132,364 100,905 101,845 107,400 general revenues 2016 CAPITAL OUTLAY None City of Apple Valley 125 Department Expense Summary Budget Years (2016 -2017) COMM SERV OFFIC (CSO) 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 0 0 0 0 6111 - SALARY PART -TIME 94,192 60,296 68,810 33,939 70,625 70,625 74,200 74,200 6112 - SALARY - SEASONAL TEMP 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 2,994 680 6123 - SALARY -OTHER 3,524 2,205 2,245 2,245 2,015 2,015 6105 - SALARIES AND WAGES 97,716 63,291 71,015 34,619 72,870 72,870 76,215 76,215 6138 - MEDICARE 1,417 918 1,030 502 1,055 1,055 1,105 1,105 6139 - FICA 6,058 3,924 4,400 2,146 4,520 4,520 4,725 4,725 6141 - PENSIONS -PERA 7,084 2,649 5,325 1,821 5,465 5,465 5,715 5,715 6142 -WORKERS COMPENSATION 2,814 1,797 1,865 1,015 2,010 2,010 2,315 2,315 6125 - EMPLOYEE BENEFITS 17,373 9,288 12,620 5,485 13,050 13,050 13,860 13,860 6100 - TOTAL PERSONNEL SERVICES 115,089 72,578 83,635 40,103 85,920 85,920 90,075 90,075 6211 -SMALL TOOLS & EQUIPMENT 500 358 300 0 300 300 300 300 6212 - MOTOR FUELS /OILS 5,250 7,453 5,595 3,836 5,250 5,250 5,750 5,750 6216 - VEHICLES- TIRES /BATTERIES 750 0 750 0 750 750 750 750 6229 - GENERAL SUPPLIES 325 138 325 0 325 325 325 325 6205- SUPPLIES 6,825 7,950 6,970 3,836 6,625 6,625 7,125 7,125 6235 - CONSULTANT SERVICES 0 0 6239 - PRINTING 500 0 250 0 250 250 250 250 6249 - OTHER CONTRACTUAL SERVICES 7,450 5,329 7,450 1,454 7,450 6,450 7,450 6,450 6230 - CONTRACTUAL SERVICES 7,950 5,329 7,700 1,454 7,700 6,700 7,700 6,700 6260 - REPAIRS AND MAINTENA 0 0 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 500 0 500 0 500 500 500 500 6281 - UNIFORM /CLOTHING ALLOWANCE 2,000 1,419 2,100 75 2,100 2,100 3,000 3,000 6270 - TRNG /TRAVL /DUES /UNIF 2,500 1,419 2,600 75 2,600 2,600 3,500 3,500 6200 - TOTAL OPERATING COSTS 17,275 14,697 17,270 5,365 16,925 15,925 18,325 17,325 6333 - GENERAL -CASH DISCOUNTS 0 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 132,364 87,276 100,905 45,467 102,845 101,845 108,400 107,400 CITY OF APPLE VALLEY 2016 BUDGET 126 ACCOUNT DETAIL DEPT 22: COMM SERV OFFIC (CSO) - 1295 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 6111 Salary - Part-time 94,192 68,810 68,810 70,625 70,625 70,625 74,200 74,200 6112 Salary- Seasonal Temp 6123 Salary - Other 3,524 2,205 2,205 2,245 2,245 2,245 2,015 2,015 6138 Medicare 1,417 1,030 1,030 1,055 1,055 1,055 1,105 1,105 6139 FICA 6,058 4,400 4,400 4,520 4,520 4,520 4,725 4,725 6141 PERA 7,084 5,325 5,325 5,465 5,465 5,465 5,715 5,715 6142 Work Comp 2,814 1,865 1,865 2,010 2,010 2,010 2,315 2,315 Total 115,089 83,635 83,635 85,920 85,920 85,920 90,075 90,075 6211 SMALL TOOL & EQUIPMENT Cages, Traps, Repellent, Gloves 500 300 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 300 6212 MOTOR FUELS /OILS Gas 5,000 5,345 5,000 5,000 5,000 5,000 5,500 5,500 Oil 250 250 250 250 250 250 250 250 Total 5,250 5,595 5,250 5,250 5,250 5,250 5,750 5,750 6216 EQUIPMENT - TIRES /BATTERIES Animal Control Trucks 750 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 750 6229 GENERAL SUPPLIES Dog Licenses 175 175 175 175 175 175 175 175 Dog Nooses /Misc Supplies 150 150 150 150 150 150 150 150 Total 325 325 325 325 325 325 325 325 6239 PRINTING /PUBLISHING Printing 500 250 - 250 250 250 250 250 Total 500 250 - 250 250 250 250 250 6249 OTHER CONTRACTUAL SERVICES Palomino Pet Hospital 7,450 7,450 7,450 7,450 7,450 6,450 7,450 6,450 Boarding Fees Recapture Credit Wildlife Trapping Service Total 7,450 7,450 7,450 7,450 7,450 6,450 7,450 6,450 6275 SCHOOL/CONF /EXP - LOCAL Total 500 500 - 500 500 500 500 500 6281 UNIFORM /CLOTHING ALLOWANCE Community Service Officer Uniforms 2,000 2,100 2,100 2,100 2,100 2,100 3,000 3,000 Total 2,000 2,100 2,100 2,100 2,100 2,100 3,000 3,000 Total Net of Personnel I 17,275 17,270 16,925 16,925 15,925 18,325 17,325 TOTAL EXPENSES 132,364 100,905 99,810 102,845 102,845 101,845 108,400 107,400 127 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 23 1300 Fire Department DESCRIPTION OF ACTIVITY The mission of the Apple Valley Fire Department is to reduce the loss of life and property by providing fire suppression, rescue services, non - emergency services, and fire and life safety education to the public. This is accomplished by training for and providing pre - emergency planning, fire protection, rescue, emergency medical services, hazardous materials response, natural or manmade disaster response, and emergency support when needed during other community crisis. Our priorities are life safety, property conservation, and environmental protection. These are achieved through our vision to be an innovative, effective, and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services, and quality fire and safety education. We strive to offer the best available education and training to our firefighters, in preparation of meeting the needs and expectations of our citizens and visitors. Our training programs allow firefighters to receive classroom and practical education that is compliant with the National Fire Protection Association (NFPA), the Federal Emergency Management Agency's (FEMA) National Incident Management System (NIMS), and the Insurance Services Office, Inc. (ISO). By striving for the goal of meeting nationally recognized standards of these agencies, the Apple Valley Fire Department is able to provide consistent, systematic, and proactive response to emergent and other public safety needs. We also participate in coordinated county -wide training and response which provide optimum use of resources and personnel across inter- and intra- jurisdictional organizations, should the need arise. Our goal of ensuring our residential and business communities meet all City Ordinances and Minnesota State Fire Codes is met through our fire prevention program. Fire prevention activities provide multiple fire and life safety educational and training opportunities to the residents, businesses, and visitors of our city. Scheduled fire inspections of new and existing commercial and multi - family properties provide additional and effective safety. MAJOR OBJECTIVES FOR 2016 • Incorporate into the Vehicle and Equipment Replacement Fund (VERF) large capital reoccurring firefighting equipment purchases (Self- Contained Breathing Apparatus, Thermal Imagers, Hydraulic Rescue Tools, and 800 MHz Radios). • Begin three year replacement program for VHF fire pagers. • Install security cameras at all three fire stations. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Fire /Rescue /EMS Calls 1,417 1 1,412 1,427 Response Times 7.00 avg 6.50 avg 6.50 avg 6.00 avg 6.00 avg (minutes) Fire Inspections 659 596 685 700 Firefighter Training 6,430 7,512 7,832 7,800 Hours Fire Safety Education 49 50 55 52 Programs 128 Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Fire Chief 1 1 1 1 1 Fire Deputy 1 1 1 Chief /Training Officer Fire Marshal 1 1 1 1 1 Fire Inspector 1 1 1 1 1 Department 1.44 1.44 1.44 1 1 Assistant Part -Time Status Personnel Schedule In Hours Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Paid -on -Call 29,868 31,030 29,488 27,847 24,347 Firefighters (74) Firefighter 910 (Included 1,562 1,456 1,450 Clerical Above) Assistant (PT) Custodian (PT) 1,040 1,040 1,040 - - Summary Budget Department 23 Fire 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenues: Lease Allina Space -Fire Station #1 30,588 34,051 34,368 30,600 34,000 35,000 35,700 Grants and Other Revenue - 57,203 178,014 125,500 73,650 4,400 30,588 91,254 212,382 156,100 107,650 39,400 35,700 Expenditures: Salaries & Wages 752,286 782,127 850,951 881,299 924,610 902,065 925,545 Employee Benefits 159,016 130,029 164,124 204,288 225,980 246,270 258,730 Supplies & Equipment 155,949 135,256 97,521 99,584 125,625 121,017 114,271 Contractual Services 64,038 68,637 82,497 63,863 72,155 89,230 79,543 Utilities 32,301 33,394 39,557 32,158 38,050 37,200 38,015 Repairs & Maintenance 83,434 70,222 106,492 72,516 90,315 114,711 117,732 Training /Travel /Dues 90,742 87,413 92,798 90,499 89,390 87,701 90,335 Other Expenses 2,357 2,259 2,778 2,500 2,500 2,500 2,500 Vehicle Replacement Charge (VERF) - - 271,309 279,800 286,300 292,100 Capital Outlay 77,182 183,393 271,308 - - - Total Expenditures 1,417,305 1,492,730 1,708,026 1,718,016 1,848,425 1,886,994 1,918,771 Net addition (use) of general (1,386,717) (1,401,476) (1,495,644) (1,561,916) (1,740,775) (1,847,594) (1,883,071) revenues 2015 CAPITAL OUTLAY: Vehicle Replacement one (1) Fire Utility Vehicle $30,000 (Included in the Vehicle and Equipment Replacement Fund {VERF}) City of Apple Valley 129 Department Expense Summary Budget Years (2016 -2017) FIRE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 405,561 454,023 417,850 207,415 435,030 435,030 445,900 445,900 6111 - SALARY PART -TIME 461,945 390,794 482,270 189,777 489,560 439,560 501,880 451,880 6113 - OVERTIME - REGULAR EMPLOYEES 1,500 5,132 1,500 1,972 5,865 5,865 5,865 5,865 6121 - INSURANCE CASH BENEFIT 1,449 677 6122 - COMP REQUEST -447 0 6123 - SALARY -OTHER 12,293 22,990 21,610 21,610 21,900 21,900 6105 - SALARIES AND WAGES 881,299 850,951 924,610 399,841 952,065 902,065 975,545 925,545 6138 - MEDICARE 13,834 10,749 13,410 4,978 12,405 12,405 12,710 12,710 6139 - FICA 3,939 4,023 4,035 2,014 4,435 4,435 4,540 4,540 6141 - PENSIONS -PERA 60,298 64,668 64,305 31,059 58,565 58,565 60,015 60,015 6142 - WORKERS COMPENSATION 62,605 19,953 76,445 9,815 99,860 99,860 108,010 108,010 6144 - LONG -TERM DISABILITY INSURANCE 1,212 1,270 1,185 590 1,225 1,225 1,275 1,275 6145 - MEDICAL INSURANCE 62,400 58,734 66,600 27,711 69,780 69,780 72,180 72,180 6146 - DENTAL INSURANCE 4,246 2,329 6147 - LIFE INSURANCE -BASIC 56 15 6148 - LIFE INSURANCE -SUPP /DEPEND 424 243 6125 - EMPLOYEE BENEFITS 204,288 164,124 225,980 78,754 246,270 246,270 258,730 258,730 6100 - TOTAL PERSONNEL SERVICES 1,085,587 1,015,075 1,150,590 478,595 1,198,335 1,148,335 1,234,275 1,184,275 6210 - OFFICE SUPPLIES 550 165 425 144 318 318 410 410 6211 - SMALL TOOLS & EQUIPMENT 34,758 32,221 31,975 8,665 42,349 42,349 33,619 33,619 6212 - MOTOR FUELS /OILS 31,544 30,305 32,435 11,616 30,087 30,087 31,968 31,968 6214 - CHEMICALS 2,321 0 2,890 0 2,050 2,050 2,150 2,150 6215 - EQUIPMENT -PARTS 19,915 14,940 22,795 2,521 20,006 20,006 20,006 20,006 6216 - VEHICLES - TIRES /BATTERIES 3,338 2,100 4,295 1,993 4,235 4,235 4,300 4,300 6229 - GENERAL SUPPLIES 7,158 17,790 30,810 5,402 21,972 21,972 21,818 21,818 6205 - SUPPLIES 99,584 97,521 125,625 30,342 121,017 121,017 114,271 114,271 6235 - CONSULTANT SERVICES 15,614 26,131 22,000 189 29,834 29,834 25,622 25,622 6237 - TELEPHONE /PAGERS 7,837 8,582 8,830 3,744 9,827 9,827 10,075 10,075 6238 - POSTAGE /UPS /FEDEX 189 399 450 -115 433 433 440 440 6239 - PRINTING 620 1,022 650 391 925 925 880 880 6240 - CLEANING SERVICE /GARBAGE 1,940 1,939 1,895 947 1,949 1,949 1,988 1,988 6242 - FIRE ALARM PLAN REVIEWS 413 300 420 450 420 420 840 840 6249 - OTHER CONTRACTUAL SERVICES 37,250 44,125 37,910 14,314 45,842 45,842 39,698 39,698 6230 - CONTRACTUAL SERVICES 63,863 82,497 72,155 19,919 89,230 89,230 79,543 79,543 6255 - UTILITIES - ELECTRIC 19,113 18,330 20,590 6,392 19,684 19,684 20,078 20,078 6256 - UTILITIES - NATURAL GAS 10,325 17,935 14,495 5,019 14,526 14,526 14,816 14,816 6257 - UTILITIES -PRO PANE/WATER /SEWER 2,720 3,293 2,965 699 2,990 2,990 3,121 3,121 6250 - UTILITIES 32,158 39,557 38,050 12,110 37,200 37,200 38,015 38,015 6265 - REPAIRS - EQUIPMENT 42,747 41,089 48,460 19,585 42,284 42,284 41,698 41,698 6266 - REPAIRS - BUILDING 29,769 65,404 41,855 29,820 72,427 72,427 76,034 76,034 6260 - REPAIRS AND MAINTENA 72,516 106,492 90,315 49,406 114,711 114,711 117,732 117,732 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 19,386 20,888 21,970 7,876 19,715 19,715 20,725 20,725 6276 - SCHOOLS /CONFERENCES /EXP OTHER 17,000 16,501 19,930 2,918 17,215 17,215 17,357 17,357 6278 - SUBSISTENCE ALLOWANCE 4,075 3,100 3,960 2,250 3,672 3,672 3,800 3,800 6280 - DUES & SUBSCRIPTIONS 4,320 5,119 4,150 2,392 4,210 4,210 4,210 4,210 6281 - UNIFORM /CLOTHING ALLOWANCE 45,718 47,191 39,380 5,081 42,889 42,889 44,243 44,243 6270 - TRNG /TRAVL /DUES /UNIF 90,499 92,798 89,390 20,516 87,701 87,701 90,335 90,335 City of Apple Valley 130 Department Expense Summary Budget Years (2016 -2017) FIRE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6200 - TOTAL OPERATING COSTS 358,620 418,865 415,535 132,293 449,859 449,859 439,896 439,896 6310 - RENTAL EXPENSE 230 0 6330 - SALES /USE TAX 79 0 6333 - GENERAL -CASH DISCOUNTS -123 -115 6349 - LATE FEES /FINANCE CHARGES 0 0 6399 - OTHER CHARGES 2,500 2,592 2,500 3,685 2,500 2,500 2,500 2,500 6301 -OTHER EXPENDITURES 2,500 2,778 2,500 3,570 2,500 2,500 2,500 2,500 6300 - TOTAL OTHER EXPENDITURES 2,500 2,778 2,500 3,570 2,500 2,500 2,500 2,500 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6745 - VERF CHARGES 271,309 271,308 279,800 116,585 286,300 286,300 292,100 292,100 6701 - TOTAL CAPITAL OUTLAY 271,309 271,308 279,800 116,585 286,300 286,300 292,100 292,100 6700 - TOTAL CAPITAL OUTLAY 271,309 271,308 279,800 116,585 286,300 286,300 292,100 292,100 1,718,016 1,708,025 1,848,425 731,043 1,936,994 1,886,994 1,968,771 1,918,771 131 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT23: FIRE -1300 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAREND From 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 405,561 417,850 417,850 433,540 435,030 435,030 445,900 445,900 6111 Salary- Part-time 461,945 482,270 482,270 492,880 489,560 489,560 501,880 501,880 6113 Overtime - Regular 1,500 1,500 1,500 1,500 5,865 5,865 5,865 5,865 6123 Salaries- Other 12,293 22,990 22,990 21,525 21,610 21,610 21,900 21,900 6138 Medicare 13,834 13,410 13,410 13,780 12,405 12,405 12,710 12,710 6139 FICA 3,939 4,035 4,035 4,135 4,435 4,435 4,540 4,540 6141 Pension- PERA 60,298 64,305 64,305 66,430 58,565 58,565 60,015 60,015 6142 Work Comp Ins 62,605 76,445 76,445 86,855 99,860 99,860 108,010 108,010 6144 Long -term Disability Insurance 1,212 1,185 1,185 1,225 1,225 1,225 1,275 1,275 6145 Hospital& Life Insurance 62,400 66,600 66,600 72,540 69,780 69,780 72,180 72,180 Trend Reduction - Parttime 50,000 50,000 Total 1,085,587 1,150,590 1,150, 590 1,194,410 1,198, 335 1,148, 335 1,234, 275 1,184, 275 6210 OFFICE SUPPLIES Miscellaneous 550 425 410 430 318 320 410 410 Total 550 425 410 430 318 320 410 410 6211 SMALL TOOLS & EQUIPMENT Fire Fighter Tools and Equipment 1,349 1,376 1,200 1,300 1,000 1,000 1,000 1,000 Technical Rescue Equipment - 750 750 776 700 700 700 700 Vehicle Extrication Equipment - 1,200 800 18,819 VERF VERF VERF VERF Fire Hose (Attack and Supply) 3,449 4,516 5,200 4,756 5,516 5,516 5,626 5,626 Investigation Equipment - 230 230 300 200 200 200 200 Firefighting Nozzles 4,070 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Flashlights - 375 375 - 375 375 375 375 EMS Equipment Non - Expendable - - - - - - - - Fire Extinguishers /Stat -X First Responder Suppressant 1,400 550 150 250 150 150 150 150 High Visibility Traffic Vests 2,250 - - - 100 100 100 100 Rescue Saw Equipment and Blades 225 230 230 245 200 200 200 200 Mops, Brooms, Cleaning Equipment 150 153 153 189 155 155 200 200 Station Hand Tools and Equipment 225 230 230 245 230 230 245 245 Water /Ice Rescue Suit (1 per year x7) 1,390 1,600 1,150 1,600 600 600 600 600 SCBA Epic 3 Voice Emitters (x12) 4,400 4,400 - - SCBA Firefighter Face Mask AV3000HT 20,250 - 492 - 248 248 248 248 Disposable Single Gas CO Detectors (4 per year) - 3,047 800 - 800 800 800 800 Five Gas Monitors (7 @ $1670) - - - - - - - - Gear Racks (Turnout Gear) Fire Station 1, 2, & 3 replace over 3 years 6,718 6,718 6,000 6,718 6,718 6,718 6,718 Thermal Imager Camera (Rescue 2) I 4,600 8,251 18,000 VERF VERF VERF VERF Mobile Computer for Apparatus (Engine 22) 5,400 4,318 - - - - - Technology Upgrades (TVs, Apparatus Display Monitors, etc...) 4,500 4,500 - - VHF Fire Pagers Replacement (Minitor VI) 15,457 15,458 15,457 1 15,457 Total 34,758 31,975 32,047 53,480 42,349 42,350 33,619 33,619 6212 MOTOR FUELS /OILS /ADDITIVES Unleaded 16,859 17,068 17,000 18,000 15,848 15,846 17,068 17,068 Diesel 12,885 13,587 13,000 14,000 12,409 12,409 13,000 13,000 Diesel Road Tax 550 530 530 550 530 530 550 550 Oils & Additives 1,250 1,250 1,250 1,300 1,300 1,300 1,350 1,350 Total 31,544 32,435 31,780 33,850 30,087 30,085 31,968 31,968 6214 CHEMICALS Plug & Dike - - 100 100 100 100 100 Hazmat Absorbents (Absorbent/Pillows /Pads) 200 225 125 550 300 300 400 400 SCBA Cleaning & Disinfectant 100 150 250 150 350 350 350 350 Class A Foam 2,021 2,515 4,715 2,515 1,300 1,300 1,300 1 1,300 Total 2,321 2,890 5,190 3,215 2,050 2,050 2,150 2,150 6215 EQUIPMENT - PARTS Batteries (Rechargeable) 870 3,591 3,591 1,100 1,500 1,500 1,500 1,500 Batteries (Non-Rechargeable) 689 689 689 700 2,000 2,000 2,000 2,000 SCBA Equipment & Compressors 900 900 900 900 300 300 300 300 Firefighting Equipment & Tools 177 200 200 210 350 350 350 350 General/ Miscellaneous 662 775 775 775 1,456 1,455 1,456 1,456 Apparatus / Vehicle Parts 16,132 16,455 15,240 16,780 13,000 13,000 13,000 13,000 Atmospheric Monitor Sensor Replacements 485 185 1,400 225 1,400 1,400 1,400 1,400 Total 19,915 22,795 22,795 20,690 20,006 20,005 20,006 20,006 6216 TIRES & BATTERIES (VEHICLES) Tires 2,663 3,410 3,410 3,500 3,340 3,340 3,400 3,400 Batteries 675 885 885 890 895 895 900 900 Total 3,338 4,295 4,295 4,390 4,235 4,235 4,300 4,300 6229 GENERAL SUPPLIES EMS Supplies Expendable 543 473 473 550 475 475 475 475 Long Backboard - - - - - - - - Traffic Control Devices (Fuses, Cones, etc...) - 333 333 - 250 250 250 250 Cleaning Supplies and Laundry Soap - 1,863 1,863 1,863 1,863 1,863 1,863 1,863 Maps & Preplan Materials - 350 350 350 - - - - Infection Control Supplies - 1,200 1,200 1,202 1,000 1,000 1,000 1,000 Fire Line Barrier Tape 120 440 140 400 140 140 140 140 Hazmat Decontamination Supplies - 710 710 800 650 650 650 650 Atmosheric Monitoring Calibration Gas 495 495 1,000 500 1,000 1,000 1,000 1,000 Smoke Machine Training Replacment 1,600 260 - - - - - Liquid Smoke (Training Smoke Machine) - 200 200 200 150 150 100 100 Medical Gloves (Latex Free) 2,430 2,479 2,400 2,500 2,479 2,477 2,500 2,500 Vehicle Soap 1,245 1,270 1,270 1,300 1,300 1,300 1,300 1,300 N95 Particulate Respirator Masks - 4,000 2,000 4,000 1,000 1,000 1,000 1,000 Fire Box Rekeying (do in 2013) - - - - - - - - Station Furnishings 1, 2, & 3 - - 2,200 1,200 1,200 1,200 1,200 Primary Eye Protection - 100 50 50 50 50 50 50 Salvage Tarps 325 332 332 400 350 350 350 350 Fire Codes and NFPA Standards - 625 580 700 625 625 500 500 Training Materials (Books, Curriculum, Videos) - 1,940 1,000 2,000 1,000 1,000 1,000 1,000 Fire Prevention Materials - 6,480 6,480 6,500 6,400 6,400 6,400 6,400 Food for Emergency Incidents and Standbys 2,000 2,040 2,040 2,100 1,040 1,040 1,040 1,040 Incident Command Software (moved to 6249) 2,880 2,400 2,880 - - - - Volunteer Fire Corp Citizens Program 1,000 1,000 1,200 1,000 1,000 1,000 1,000 Total 7,158 30,810 26,081 31,695 21,972 21,970 21,818 21.818 132 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT23: FIRE -1300 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAREND From 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES New Hire PhysicaVAbility /Psychological Assessment 2,394 8,780 9,360 8,780 8,424 8,425 4,212 4,212 Annual Physical Exams (78 @ $245) 10,920 10,920 18,564 10,920 19,110 19,110 19,110 19,110 Tuberculosis (TB) Testing (78 @ $20) 1,560 1,560 1,560 1,560 1,560 1,560 1,560 1,560 Flu Shots (74 @ $10) 740 740 550 740 740 740 740 740 Total 15,614 22,000 30,034 22,000 29,834 29,835 25,622 25,622 6237 TELEPHONE /PAGERS Cellular Phone Services 2,472 2,687 2,687 2,693 2,820 2,820 2,900 2,900 Sprint/Verizon Mobile EVDO Wireless Services 5,365 6,143 6,132 6,267 6,132 6,130 6,300 6,300 Cable Television 245 245 245 245 245 Active911 Firefighter Notification System 630 630 630 630 630 Total 7,837 8,830 9,694 8,960 9,827 9,825 10,075 10,075 6238 POSTAGE /UPS /FEDEX Miscellaneous 189 450 433 450 433 435 440 440 Total 189 450 433 450 433 435 440 440 6239 PRINTING /PUBLISHING Fire Code Enforcement Forms 75 95 100 100 95 95 100 100 Business Cards 160 160 125 125 180 180 180 180 Stationery and Envelopes 385 395 175 395 250 250 400 400 Recruitment Materials (Flyers, Door Knockers, etc...) 991 400 400 200 200 Total 620 650 1,391 620 925 925 880 880 6240 CLEAN SERVICEIWASTE REMOVAL Garbage Station 1 1,086 1,023 1,002 1,053 1,022 1,025 1,042 1,042 Garbage Station 2 427 436 428 446 437 435 446 446 Garbage Station 3 427 436 480 446 490 490 500 500 Total 1,940 1,895 1,910 1,945 1,949 1,950 1,988 1,988 6242 FIRE ALARM PLAN REVIEW Fire Alarm Plan Review Consultant 413 420 370 1,000 420 420 840 840 Total 413 420 370 1,000 420 420 840 840 6249 OTHER CONTRACTUAL SERVICES Online Interactive Training Services 6,240 6,165 6,015 6,400 6,015 6,015 6,015 6,015 Custodial Services Fire Station 1(Allina), 2, and 3 6,720 - 6,888 6,885 FTE FTE Hazardous Materials Disposal - - - - - - - - Fire RMS (ImageTrend) 2,834 2,910 2,834 3,000 2,824 2,825 2,908 2,908 Lawn Care (Fire Stations x 3) 8,615 8,615 7,560 8,700 7,560 7,560 8,200 8,200 Fire Alarm Panel Monitoring (Fire Stations x 3) 1,001 1,020 936 1,200 955 955 975 975 800 MHz Radio Subscriber fees (64 @$300) 18,560 19,200 19,200 19,200 19,200 19,200 19,200 19,200 Incident Command Software Subscription (ICx Command) 2,400 2,400 2,400 2,400 Total 37,250 37,910 43,265 38,500 45,842 45,840 39,698 39,698 6255 UTILITIES - ELECTRIC Station 1 11,175 13,200 12,200 13,465 12,437 12,440 12,686 12,686 Station 2 3,969 3,695 3,000 3,770 3,437 3,440 3,506 3,506 Station 3 3,969 3,695 3,400 3,770 3,810 3,810 3,886 3,886 Total 19,113 20,590 18,600 21,005 19,684 19,690 20,078 20,078 6256 UTILITIES - NATURAL GAS Station 1 5,879 8,415 8,415 8,585 8,860 8,860 9,037 9,037 Station 2 2,223 3,040 2,800 3,100 2,956 2,955 3,015 3,015 Station 3 2,223 3,040 2,600 3,100 2,710 2,710 2,764 2,764 Total 10,325 14,495 13,815 14,785 14,526 14,525 14,816 14,816 6257 UTILITIES - OTHER Station 1 1,090 1,175 1,175 1,200 1,130 1,130 1,224 1,224 Station 2 815 895 895 915 945 945 964 964 Station 3 815 895 895 915 915 915 933 933 Total 2,720 2,965 2,965 3,030 2,990 2,990 3,121 3,121 6265 REPAIRS - EQUIPMENT 800 MHz Radios and Pager Repair 625 950 1,100 1,100 600 600 600 600 Apparatus/Vehicle Maintenance and Repairs 20,129 16,500 16,500 16,999 12,500 12,500 16,250 16,250 Install Automatic Tire Chains on Apparatus (x3) 5,680 6,020 - 3,010 3,010 - - Ladder Board Graphic Replacment 500 500 - - - - - Hydraulic Rescue Tool Maintenance & Coupling Change 1,294 4,845 4,845 1,333 1,333 1,334 1,333 1,333 SCBA Annual Testing and Maintenance 7,957 5,350 7,500 5,500 7,700 7,700 5,500 5,500 Boat & Motor Maintenance 200 355 - 400 - - 400 400 Annual Apparatus Fire Pump Test (x7) 1,478 1,810 1,810 2,000 5,753 5,753 5,753 5,753 Annual Ground and Aerial (x2) Ladder Testing 2,266 1,980 2,100 2,200 2,200 2,200 2,244 2,244 Annual Fire Hose Testing 4,224 4,530 4,200 5,099 4,188 4,188 4,188 4,188 Fire Hose Repair 2,755 1,755 755 1,999 725 725 700 700 Turnout Clothing Repairs 564 475 999 480 1,230 1,230 1,230 1,230 Firefighting Equipment Maintenance 435 1,185 1,185 1,200 500 500 900 900 EMS Equipment Maintenance - 180 180 250 180 180 200 200 General Equipment Maintenance 200 865 865 900 865 865 900 900 Fire Extinguisher Maintenance 620 1,500 1,125 1,500 1,500 1,500 1,500 1,500 Total 42,747 48,460 49,684 40,960 42,284 42,285 41,698 41,698 6266 REPAIRS - BUILDINGS HVAC Maintenance & Repair (Fire Stations x 3) 7,500 5,890 5,890 6,000 3,873 3,873 4,000 4,000 Overhead Garage Doors General Maintenance 3,617 1,945 2,000 1,700 1,600 1,600 1,600 1,600 General Building Maintenance 4,595 14,750 14,750 16,111 9,000 9,000 12,000 12,000 Plymovent Exhaust Extraction System Third for Station 2 2,000 2,000 - - FS.1 Dayroom Floor Replacement 11,000 11,000 FS 2 Dayroom Floor Replacement 10,000 11,450 - - - - - FS 1 Lawn /Landscape Irrigation Addition 1,000 850 - - - - - Annual Fire Sprinkler Testing 570 - 450 - 450 450 475 475 FS 2 Landscaping 6,635 - - - - - - - Landscaping labor done by volunteer program (5,000) - - - - - - - FS 2 & 3 Parking Lot Maintenance and Chip Seal 9,352 - - 9,354 - - - - Security Camera Installation Fire Stations 25,658 25,657 - - Fire Station 2 and 3 Exterior Maintance and Paint - 5,770 5,770 - - - - Fire Station 1 Apparatus Bay Floor Refinishing 25,000 30,000 30,000 Replace Fire Station Identification Signs. 16,346 16,345 25,459 25,459 ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 29,769 41,855 43,660 60,665 72,427 72,425 76,034 76,034 133 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT23: FIRE -1300 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL I YEAREND From 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6275 SCHOOLS /CONF /MEETING EXP - LOCAL Firefighting Courses and Continuing Education 6,454 6,335 5,900 6,400 3,500 3,500 4,500 4,500 Fire Service Certifications 1,110 1,765 1,765 1,766 1,765 1,765 1,765 1,765 EMS Training 2,117 1,200 1,190 1,200 1,190 1,190 1,200 1,200 Department Assistant Continuing Education 650 675 650 675 650 650 650 650 Fire Marshall / Inspector Continuing Education 1,490 1,520 1,520 1,520 1,520 1,520 1,520 1,520 Technical Rescue Training 1,613 2,135 2,135 2,133 1,800 1,800 1,800 1,800 Blue Card Command CE and Certification 3,440 3,440 3,440 3,440 Hazardous Materials Training 1,000 2,360 2,360 2,361 1,000 1,000 1,000 1,000 Emergency Response Driving Course 3,375 4,745 4,745 5,000 3,250 3,250 3,250 3,250 Refreshments / Meals 1,577 1,235 1 1,235 1,600 1,600 1,600 1 1,600 1,600 Total 19,386 21,970 21,500 22,655 19,715 19,715 20,725 20,725 6276 SCHOOLS /CONFERENCES EXP - OTHER MN State Fire Department Conference 1,410 - - - - - - - MN State Fire Chiefs Conference 2,910 2,875 2,310 2,900 2,900 2,900 2,900 2,900 Fire Department Instructors Conference (FDIC) 6,467 6,573 7,050 6,800 7,100 7,100 7,242 7,242 Fire Rescue Intemational Conference (FRI) 3,998 3,621 3,422 3,999 3,525 3,525 3,525 3,525 Fire RMS Conference - - - - 890 890 890 890 Regional Fire Schools 2,215 3,239 3,239 3,856 2,800 2,800 2,800 2,800 TriTech THCON Conference 3,622 3,700 Total 17,000 19,930 16,021 21,255 17,215 17,215 17,357 17,357 6278 SUBSISTENCE ALLOWANCE Subsistence allowance for out -of -metro area trips 4,075 3,960 3,000 4,000 3,672 3,670 3,800 3,800 Total 4,075 3,960 3,000 4,000 3,672 3,670 3,800 3,800 6279 EDUCATION ASSISTANCE Tuition Reimbursement Total 6280 DUES & SUBSCRIPTIONS Dues 2,081 2,310 2,575 2,311 2,310 2,310 2,310 2,310 Subscriptions (NFPA Standards and Trade Magazines) 2,239 1,840 1,840 1,844 1,900 1,900 1,900 1,900 Total 4,320 4,150 4,415 4,155 4,210 4,210 4,210 4,210 6281 UNIFORM/CLOTHING ALLOWANCE Fire Fighting Boots 3,639 1,640 2,712 1,500 2,712 2,712 2,712 2,712 Fire Fighting Gloves 1,684 665 600 703 1,820 1,820 1,820 1,820 Fire Fighting Coats 14,250 12,315 12,472 13,000 12,472 12,473 12,721 12,721 Fire Fighting Pants 9,890 12,315 9,585 13,000 8,520 8,520 8,690 8,690 Fire Fighting Helmets 4,335 870 1,475 1,100 2,360 2,360 2,360 2,360 Fire Fighting Protective Hoods (Nomex) - 100 135 125 270 270 270 270 Volunteer /Paid -on -Call Uniforms(74 @ $108) 7,770 8,030 8,030 8,033 8,030 8,030 8,140 8,140 T- Shirts, Explorers 100 155 100 154 125 125 125 125 Badges /Awards /Plaques /Commendation Medals 750 765 2,000 2,500 3,280 3,280 3,280 3,280 Regular (Full-Time) Uniforms (4 @ $825) 3,300 2,525 1 2,525 2,525 3,300 3,300 1 4,125 4,125 Total 45,718 39,380 39,634 42,640 42,889 42,890 44,243 44,243 6310 RENTAL EXPENSE Total 6399 OTHER CHARGES Annual Service Awards Banquet 2,500 2,500 2.500 2.500 2,500 2,500 2,500 2,500 Total 2,500 2,500 2.500 2.500 2,500 2,500 2,500 2.500 6715 CAPITAL OUTLAY - BUILDINGS FS 1 - Parking Lot Maintenance and Overlay FS 4 - Land Purchase and Construction Total 6720 CAPITAL OUTLAY - OFFICE FURNITURE Total 6730 CAPITAL OUTLAY -VEHICLES One (1) Fire Marshal Vehicle Replacement One (1) Fire Utility Vehicle - Funded by VERF (2016/17) Command Van Replacement -Funded by VERG (2017) Total 6740 CAPITAL OUTLAY - OTHER ITEMS Self- Contained Breathing Apparatus ISCBA] Replacement (42 each $5,857) VERF VERF VERF Thermal Imager Replacement (7 each $8,300) VERF VERF VERF Hydraulic Rescue Tool Replacement (3 each $37,000) VERF VERF VERF 800 MHz Radio Replacement (64 each $5,000) VERF VERF VERF Total 6745 VEHICLE REPLACEMENT VERF - Vehicle Replacement Fund Charges 271,309 279,800 279,800 286.300 286,300 286,300 292,100 292,100 Total 271,309 279,800 279,800 286.300 286,300 286,300 292,100 292,100 Total Net of Personnel 632,429 697,835 705,289 745,175 738,659 738,660 734,496 734,496 TOTAL EXPENSES $ 1,718,016 $ 1,848,425 $ 1,855,879 $ 1,939,585 $ 1,936,994 $ 1,886,994 $ 1,968,771 $ 1,918,771 134 Apple Valley Notes: 135 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 76 1365 Fire Relief DESCRIPTION OF ACTIVITY This business unit accounts for the activity associated with contributions to the Apple Valley Firefighter's Relief Association. The Apple Valley Firefighter's Relief Association is a separate legal entity that receives and manages monies to provide retirement and other benefits to its members (Volunteer /Paid -On -Call Firefighters) and beneficiaries (Retired Volunteer /Paid -On -Call Firefighters). There are two major sources of revenue in the fund; the first is a pass through whereby Minnesota State Fire Aid is received from the State which then, by statute, is to go to the Firefighters Relief Association; the second is a property tax levy that the City of Apple Valley levies each year to support the Firefighters Relief Association. MAJOR OBJECTIVES FOR 2016 The Relief Association Special Fund actuarial valuation study completed in April of 2015 shows a decrease in the funding ratio from 90.1 % in 2014 to 83.8% in 2015. The largest contributing factor to this decrease was an increase in age in the mortality assumption tables defined by state statue. For 2016 the required municipal contribution as defined by the actuarial is $144,982. In addition there is a request to maintain the past practice, since 1997, of the municipal contribution matching the Minnesota State Fire Aid from the previous year. Keeping with this practice the 2016 municipal contribution requested is $259,829. The City will also receive a pass through contribution in the form of State Fire Aid estimated to $270,225 in 2016. Summary Budget Department 76 Fire Relief 2012 2013 2013 2014 2015 2016 2017 Actual Actual Adopted Adopted Adopted Proposed Proposed Revenue: State Fire Aid - pass through $ 183,481 $ 261,396 $ 179,993 $ 183,481 $ 200,000 $ 270,225 $ 281,030 estimate estimate estimate estimate Total Revenue 183,481 261,396 179,993 183,481 200,000 270,225 281,030 Expenditures: Contractual Services 788 1,449 - - - - State Fire Aid - pass through 183,481 261,396 179,993 183,481 200,000 270,225 281,030 City Contribution to Fire Relief 282,529 303,591 303,591 266,388 200,230 259,830 270,225 Total Expenditures 466,010 564,987 483,584 449,869 400,230 530,055 551,255 Net addition to (use of) general $ (282,529) $ (303,591) (303,591) (266,388) (200,230) (259,830) (270,225) revenues 2015 CAPITAL OUTLAY: None City of Apple Valley 136 Department Expense Summary Budget Years (2016 -2017) FIRE RELIEF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6125 - EMPLOYEE BENEFITS 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 0 6230 - CONTRACTUAL SERVICES 0 0 6200 - TOTAL OPERATING COSTS 0 0 6319 - REIMBURSEMENT OF REV COLL FOR 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 6301 - OTHER EXPENDITURES 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 6300 - TOTAL OTHER EXPENDITURES 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 449,869 526,217 400,230 0 530,055 530,055 551,255 551,255 137 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 76: FIRE RELIEF - 1365 COMPANY 1000: GENERALFUND JDE 2014 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL ACTUAL COUNCIL YEAR END FROM 15/16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND CONTRIBUTION TO FIRE RELIEF ASSOCIATION 6319 State Fire Aid Pass Through 183,481 259,829 200,000 260,000 225,000 270,225 270,225 281,030 281,030 City Contribution to Fire Relief Association 266,388 266,388 200,230 200,230 210,000 259,830 259,830 270,225 270,225 Total 449,869 526,217 400,230 460,230 435,000 530,055 530,055 551,255 551,255 Total Net of Personnel 449,869 526,217 400,230 460,230 435,000 530.,055 530,055 551,255 551,255 TOTAL EXPENSES $ 449,869 $ 526,217 $ 400,230 $ 460,230 $ 435,000 $ 530,055 $ 530,055 $ 551,255 $ 551,255 138 060 0060 60606 ®666 000' Apple Notes: 139 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 27 1510 Public Works ENGINEERING DESCRIPTION OF ACTIVITY The Public Works Engineering Division provides engineering design and plan review services for street and utility infrastructure projects and land development projects. Engineering Division staff also responds to inquiries and questions from the City Council, various City departments, land developers, businesses and residents. SERVICE CATEGORIES The Engineering Division provides the following internal and external services related to engineering functions for the City of Apple Valley. 1. Engineering Design and Construction Contracting Services ■ Prepare engineering plans and specifications for public infrastructure projects ■ Conduct public bidding process for projects in accordance with State Statutes ■ Provide contract administration for projects through completion of construction 2. Construction Inspections and Surveying Services ■ Provide field surveys to assist in preparation of construction plans • Provide construction field survey staking for projects • Conduct field inspections and coordination of construction activities 3. Traffic and Transportation Engineering Services ■ Determine traffic forecasts for the City street system to assist with design work ■ Study existing street segments and intersections based on various traffic concerns ■ Review proposed development plans for traffic generation and traffic flow 4. Development and Site Plan Review Services ■ Review proposed development plans for compliance with City engineering standards ■ Attend meetings with architects, engineers and land developers to discuss infrastructure coordination for land development projects ■ Determine need and availability of public utility services for proposed development ■ Conduct site inspections during construction for compliance with approved plans 5. Technical Assistance and Right -of -Way Management ■ Administer City's right -of -way management ordinance and permit process ■ Assist residents, businesses, staff and Council regarding infrastructure issues ■ Address drainage and flood control issues 140 MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next year using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2016 Street & Utility Improvements Spring 2016 2016 Street Resurfacing Spring 2016 157th St/JCRR Extension, 157th St Underpass Spring 2016 Cortland 5th Addition Summer 2016 CSAH 38 /Zoo Blvd. Concrete Rehab Summer 2016 Quarry Ponds /Regent's Point 3rd Addition Summer 2016 2016 Microsurfacing Project Summer 2016 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Total Contract Value of $13.OM $7.15M $9.5M $7.75M $8.OM Projects Delivered Number of Right -of -Way 100 112 71 75 75 Permits Issued Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 City Engineer 1 1 1 1 Assistant City Engineer 1 1 1 1 PW Const. Supervisor 1 1 1 1 Eng / Construction Tech 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Engineering Intern 1 2 2 2 141 Summary Budget Business Unit 1510 Engineering 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Engineering Fees 577,880 572,506 595,693 595,000 645,000 722,000 736,400 Expenditures Salaries & Wages 375,545 386,282 399,090 398,315 406,400 422,815 433,105 Emp. Benefits 97,880 107,017 110,335 111,870 118,330 126,200 130,580 Supplies 10,499 17,842 11,124 11,305 11,375 14,810 11,060 Contractual Serv. 34,696 28,797 39,446 40,465 37,110 73,075 73,075 Repairs & Maint. 79 359 263 525 540 555 555 Training /Travel /Dues 4,763 3,121 3,305 6,010 4,830 5,890 5,890 Vehicle Replacement Fund - - 7,380 7,735 4,640 4,760 4,760 Capital outlay 23,784 24,678 - - 500 Total Exp 547,246 568,096 570,943 576,225 583,225 648,605 659,025 Net addition to (use oo 30,634 4,410 24,750 18,775 61,775 73,395 77,375 general revenues 2016 Capital Outlay: Office chair $500 City of Apple Valley 142 Department Expense Summary Budget Years (2016 -2017) PW ENGINEERING 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 340,897 358,792 347,710 167,780 352,980 352,980 365,975 365,975 6112 - SALARY - SEASONAL TEMP 18,000 14,130 18,000 6,916 18,000 18,000 18,000 18,000 6113 - OVERTIME - REGULAR EMPLOYEES 32,600 39,525 32,000 15,653 40,000 40,000 40,000 40,000 6121 - INSURANCE CASH BENEFIT 724 39 6122 - COMP REQUEST - 18,219 -9,286 6123 - SALARY -OTHER 6,818 8,690 11,835 11,835 9,130 9,130 6124 - OVERTIME - SEASONAL TEMP 4,137 2,420 6105 - SALARIES AND WAGES 398,315 399,090 406,400 183,521 422,815 422,815 433,105 433,105 6138 - MEDICARE 5,600 5,532 5,900 2,504 6,130 6,130 6,280 6,280 6139 - FICA 23,945 23,653 25,235 10,706 26,215 26,215 26,855 26,855 6140 - HOSPITAL & LIFE INSURANCE 0 0 0 0 6141 - PENSIONS -PERA 27,529 27,604 29,175 12,809 30,360 30,360 31,135 31,135 6142 -WORKERS COMPENSATION 1,888 1,904 2,050 1,000 2,250 2,250 2,530 2,530 6144- LONG -TERM DISABILITY INSURANCE 1,008 956 1,070 374 1,005 1,005 1,140 1,140 6145 - MEDICAL INSURANCE 51,900 46,739 54,900 20,595 60,240 60,240 62,640 62,640 6146 - DENTAL INSURANCE 3,758 1,788 6147 - LIFE INSURANCE -BASIC 45 9 6148 - LIFE INSURANCE -SUPP /DEPEND 144 15 6125 - EMPLOYEE BENEFITS 111,870 110,335 118,330 49,799 126,200 126,200 130,580 130,580 6100 - TOTAL PERSONNEL SERVICES 510,185 509,425 524,730 233,321 549,015 549,015 563,685 563,685 6210 - OFFICE SUPPLIES 1,300 237 500 175 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 6,150 5,478 5,825 3,239 9,600 9,600 5,850 5,850 6212 - MOTOR FUELS /OILS 3,395 3,531 3,400 1,049 5,725 2,725 5,725 2,725 6215 - EQUIPMENT -PARTS 804 650 104 650 650 650 650 6216 - VEHICLES- TIRES /BATTERIES 460 0 450 0 460 460 460 460 6229 - GENERAL SUPPLIES 1,075 550 1,017 625 625 625 625 6205- SUPPLIES 11,305 11,124 11,375 5,584 17,810 14,810 14,060 11,060 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 34,000 33,409 29,680 1,612 65,400 65,400 65,400 65,400 6237 - TELEPHONE /PAGERS 2,115 2,172 2,100 994 2,140 2,140 2,140 2,140 6239 - PRINTING 4,350 3,006 4,580 28 4,710 4,710 4,710 4,710 6244 - ROW EPERMIT FEES 859 750 19 825 825 825 825 6230 - CONTRACTUAL SERVICES 40,465 39,446 37,110 2,653 73,075 73,075 73,075 73,075 6265 - REPAIRS - EQUIPMENT 525 263 540 590 555 555 555 555 6260 - REPAIRS AND MAINTENA 525 263 540 590 555 555 555 555 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,865 1,578 2,730 923 3,730 3,730 3,730 3,730 6277 - MILEAGE /AUTO ALLOWANCE 800 356 820 264 840 840 840 840 6280 - DUES & SUBSCRIPTIONS 1,345 800 780 0 1,320 820 1,320 820 6281 - UNIFORM /CLOTHING ALLOWANCE 571 500 425 500 500 500 500 6270 - TRNG /TRAVL /DUES /UNIF 6,010 3,305 4,830 1,612 6,390 5,890 6,390 5,890 6200 - TOTAL OPERATING COSTS 58,305 54,139 53,855 10,439 97,830 94,330 94,080 90,580 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 350 0 500 500 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6745 - VERF CHARGES 7,385 7,380 4,640 1,935 4,760 4,760 4,760 4,760 6701 -TOTAL CAPITAL OUTLAY 7,735 7,380 4,640 1,935 5,260 5,260 4,760 4,760 City of Apple Valley 143 Department Expense Summary Budget Years (2016 -2017) PW ENGINEERING 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6700 - TOTAL CAPITAL OUTLAY 7,735 7,380 4,640 1,935 5,260 5,260 4,760 4,760 576,225 570,943 583,225 245,695 652,105 648,605 662,525 659,025 144 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING -1510 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4219 REVENUE Water, Sewer, Storm Utility Design Fees (45,000) (45,000) (45,000) (45,000) (45,000) (45,000) (45,000) Development Project Design Fees (70,000) (125,000) (125,000) (125,000) (125,000) (125,000) (125,000) Line Item Increase -Addl Engineering Revenue (40,000) (40,000) (102,000) (116,400) Annual Street Improvement Project (480,000) (435,000) (435,000) (450,000) (450,000) (450,000) (450,000) TI Proj - Flagstaff and 147th St Total 595,000 645,000 645,000 620,000 722,000 620,000 736,400 SALARIES 6110 Regular Employees 340,897 347,710 347,710 352,980 352,980 365,975 365,975 6111 Salary- Parttime - - - - - 6112 Salary- Seasonal Temp 18,000 18,000 18,000 18,000 18,000 18,000 18,000 6113 Overtime - Reg 32,600 32,000 32,000 40,000 40,000 40,000 40,000 6114 Overtime - Temp - - 6123 Salaries - Other 6,818 8,690 8,690 11,835 11,835 9,130 9,130 6138 Medicare 5,600 5,900 5,900 6,130 6,130 6,280 6,280 6139 FICA 23,945 25,235 25,235 26,215 26,215 26,855 26,855 6141 Pension - PERA 27,529 29,175 29,175 30,360 30,360 31,135 31,135 6142 Work Comp Ins 1,888 2,050 2,050 2,250 2,250 2,530 2,530 6144 Long -term Disability Insurance 1,008 1,070 1,070 1,005 1,005 1,140 1,140 6145 Hospital & Life Insurance 51,900 54,900 54,900 60,240 60,240 62,640 62,640 Total 510,186 524,730 524,730 549,015 1 549,015 563,685 563,685 6210 OFFICE SUPPLIES General Supplies 1,300 500 500 750 750 750 750 Total 1,300 500 500 750 750 750 750 6211 SMALL TOOL & EQUIPMENT Survey Level, Tripod, Case and Rod - 1,150 1,150 - - AutoCad & Eng Software Maint 3,800 3,925 3,925 4,050 4,050 4,050 4,050 General Tools 1,050 750 750 500 500 500 500 Metal Locators 800 - - - - Computer - - - HydroCad Software - 1,300 1,300 1,300 1,300 Digital Camaras (2) 500 - - AutoTurn Software - - - - - Laser Level 750 750 Safety Tripod 3,000 3,000 Total 6,150 5,825 5,825 9,600 9,600 5,850 5,850 6212 MOTOR FUELS /OILS ( #104) Nolead Fuel 3,195 3,200 3,200 5,500 2,500 5,500 2,500 Oils 200 200 200 225 225 225 225 Total 3,395 3,400 3,400 5,725 2,725 5,725 2,725 6215 EQUIPMENT - PARTS Fleet Parts - 650 650 650 650 650 650 - 650 650 650 650 650 650 6216 EQUIPMENT - TIRES /BATTERIES Eng Fleet 460 450 450 460 460 460 460 Total 460 450 450 460 460 460 460 6229 GENERAL SUPPLIES Survey Lath - 250 250 325 325 325 325 Marking Paint 300 300 300 300 300 300 550 550 625 625 625 625 6235 CONSULTANT SERVICES General Consulting Eng Services 14,000 14,280 14,280 14,600 14,600 14,600 14,600 Traffic Consulting Eng Services 20,000 15,400 15,400 20,800 20,800 20,800 20,800 Traffic Consulting - Comp Plan Update 30,000 30,000 30,000 30,000 Total 34,000 29,680 29,680 65,400 65,400 65,400 65,400 6237 TELEPHONE /PAGERS Mobile Phones 1,710 2,100 2,100 2,140 2,140 2,140 2,140 Intern Track Phone minutes 405 - - - - Total 2,115 2,100 2,100 2,140 2,140 2,140 2,140 6239 PRINTING /PUBLISHING Printing Plans and Specs Gen Matls 600 250 250 250 250 250 250 Annual City Street Maps 3,500 4,180 4,180 4,260 4,260 4,260 4,260 Record Plans 250 150 150 200 200 200 200 Total 4,350 4,580 4,580 4,710 4,710 4,710 1 4,710 6244 ROW PERMIT FEES Fees paid - 750 750 825 825 825 825 - 750 750 825 825 825 825 6265 REPAIRS - EQUIPMENT Vehicle # 103 200 205 205 210 210 210 210 Vehicle # 114 200 205 205 210 210 210 210 Holdover Field Truck 125 130 130 135 135 135 135 Total 525 540 540 555 555 555 555 145 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING -1510 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL /CONF /EXP - LOCAL MnDOT / LTAP Training 1,100 550 550 550 550 550 550 AutoCad Training 750 850 850 850 850 850 850 CEAM and APWA 1,250 1,200 1,200 1,200 1,200 1,200 1,200 Management Training - 350 350 350 350 350 350 MnDOT Certifications 765 780 780 780 780 780 780 Line Item Reduction 1,000 1,000 Total 3,865 2,730 2,730 3,730 3,730 3,730 3,730 6277 MILEAGE ALLOWANCE Meeting Travel 600 615 615 630 630 630 630 School /Conf Mileage 200 205 205 210 210 210 210 Total 800 820 820 840 840 840 840 6280 DUES & SUBSCRIPTIONS PE License Renewals 270 275 275 300 300 300 300 Code Books & Eng Publications 650 575 575 580 580 580 580 Membership APWA and CEAM 425 430 430 440 440 440 440 Line Item Reduction 500 500 500 500 Total 1,345 780 780 1,320 820 1,320 820 6281 UNIFORM /CLOTHING ALLOWANCE Eng Staff - 500 500 500 500 500 500 - 500 500 500 500 500 500 6720 CAPITAL OUTLAY - OFFICE FURN Replace Office Chair (to office supplies) 350 - - 500 500 File Cabinet - - - Total 350 500 500 6730 CAPITAL OUTLAY - VEHICLES Purchase Inspection Vehicle #114 - - - Replace Vehicle NO. 103 Total - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 7,385 4640 4640 47601 4760 4760 4760 Total 7,385 4,640 4,640 4,760 4,760 4,760 4,760 Total Net of Personnel 66,040 58,495 58,495 103,090 99,590 98,840 95,340 TOTAL EXPENSES $ 576,225 $ 583,225 $ 583,225 $ 652,105 $ 648,605 $ 662,525 $ 659,025 Revenue $ 595,000 $ 645,000 $ 645,000 $ 620,000 $ 722,000 $ 620,000 $ 736,400 NET EXPENSES (Revenues) $ (18,775) $ (61,775) $ (61,775) $ 32,105 $ (73,395) $ 42,525 $ (77,375) 147 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY BUILDING 1000 28 1400 INSPECTIONS Public Works DESCRIPTION OF ACTIVITY The Building Inspections Division of Public Works is responsible for reviewing proposed building plans and performing field inspections to ensure that residential, commercial, institutional and industrial building projects are in compliance with the State Building Code. The City of Apple Valley is responsible for administering and enforcing the 2015 State Building Code, including: the commercial and residential building codes; mechanical codes; electrical codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator codes within the City. SERVICE CATEGORIES The Building Inspections Division provides for the local application of the state building code as required by Minnesota Statutes 3268.133. The following internal and external services are provided by the Building Inspections Division. 1. Building Plan Reviews and Building Permit Services ■ Review proposed building plans for compliance with Minnesota State Building Codes ■ Issue and monitor building permits in accordance with State requirements ■ Collect Met Council SAC fees and building permit fees and State Surcharge 2. Building Permit Inspections Services ■ Schedule inspections with contractors and property owners ■ Conduct inspections during construction for compliance with approved construction plans and building codes ■ Administer special inspections program as required by the State Building Code ■ Issue Certificates of Occupancy upon proper completion of building construction work ■ Provide technical assistance to homeowners during home improvement projects 3. Electrical Permit Services ■ Review plans for compliance with state electrical codes ■ Issue electrical permits for approved construction projects ■ Schedule site inspections and collect permit fees 4. State Building Code Enforcement and Property Damage Services ■ Issue compliance orders or citations for non - compliant construction activities ■ Investigate existing structures that are non - compliant with State Building Codes ■ Coordinate building assessment efforts following natural disasters, catastrophic events and structure fires 148 MAJOR OBJECTIVES FOR 2016 Land development and construction activity has undergone substantial recovery in Apple Valley after several years of slow economic growth. The construction of single family homes is forecasted to reach the highest rates in the past five years. Remodeling of existing homes and commercial building projects continue to provide a steady workload for inspections staff. Larger commercial and multi - family projects anticipated for 2015 and 2016 include Parkside Village Apartment Buildings, The Springs of Apple Valley Apartments, Remington Apartments, Uponor Annex, Primrose School and Fischer Marketplace Modifications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Total Permits 4,440 4,428 5,430 5,800 5,800 Building Valuation $41M $49M $90M $85M $80M New Single Family Homes 33 63 71 85 85 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Building Official 1 1 1 1 Building Inspector 2 2 2 2 Plumbing /Mechanical Spec 0 1 1 1 Dept Specialists /Clerical 2 2 2 2 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal /PT Inspection 1 1 0 2 149 Summary Budget Department 28, Business Unit 1400 - Building Inspections 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PERMIT - Building Permit 452,119 461,977 814,631 545,500 400,000 515,300 545,000 PERMIT -Plan Review 149,957 144,420 287,138 - 130,000 157,700 160,900 PERMIT - Electrical 76,345 90,738 95,788 84,000 90,000 107,400 109,500 PERMIT - Heating 63,819 96,506 94,476 50,000 50,000 60,600 61,800 PERMIT - Plumbing 78,175 92,881 105,811 53,000 53,000 64,400 65,700 PERMIT - Utility installation 11,816 1,240 758 6,000 6,000 7,300 7,400 PERMIT - Special & Reinsp. 537 1,075 260 - - - PERMIT -Other 3,636 4,289 3,603 2,000 2,000 2,500 2,600 836,404 893,126 1,402,465 740,500 731,000 915,200 952,900 Expenditures: Salaries & Wages 326,807 349,056 386,189 344,525 415,545 482,145 498,960 Emp. Benefits 93,984 102,496 119,039 111,342 141,775 148,245 152,765 Supplies 9,325 8,205 11,734 10,350 10,800 30,905 19,700 Contractual Serv. 7,716 19,991 30,113 20,730 6,045 6,850 6,995 Electrical Inspections 44,600 61,842 61,964 54,850 64,000 65,500 67,000 Repairs & Maint. 227 578 927 400 410 420 425 Training /Travel /Dues 4,858 4,290 5,137 5,825 6,055 6,245 6,300 Other Exp. 395 395 9,332 1,625 1,660 7,390 7,500 VISA M/C 1,240 4,693 3,000 5,500 - Vehcile Replacement Fund - - 5,976 5,970 5,530 5,660 5,660 Capital outlay - 23,241 - - - Total Exp 489,152 574,787 630,411 558,617 657,320 753,360 765,305 Net addition to (use of) general revenues 347,252 318,339 772,054 181,883 73,680 161,840 187,595 2016 Capital Outlay: NONE City of Apple Valley 150 Department Expense Summary Budget Years (2016 -2017) BUILDING INSPECTIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 326,593 371,071 402,055 201,341 420,300 420,300 433,140 433,140 6112 - SALARY - SEASONAL TEMP 8,900 6,495 0 13,787 40,000 40,000 45,000 45,000 6113 - OVERTIME - REGULAR EMPLOYEES 2,500 7,160 0 5,953 10,000 10,000 10,000 10,000 6121 - INSURANCE CASH BENEFIT 2,931 677 6122 - COMP REQUEST -1,469 -305 6123 - SALARY -OTHER 6,532 13,490 11,845 11,845 10,820 10,820 6105 - SALARIES AND WAGES 344,525 386,189 415,545 221,452 482,145 482,145 498,960 498,960 6138 - MEDICARE 4,830 5,558 6,025 3,160 6,265 6,265 6,435 6,435 6139 - FICA 20,654 23,765 25,765 13,510 26,795 26,795 27,525 27,525 6141 - PENSIONS -PERA 24,152 27,662 31,165 15,524 32,410 32,410 33,300 33,300 6142 -WORKERS COMPENSATION 1,640 2,002 2,075 1,227 2,265 2,265 2,565 2,565 6144- LONG -TERM DISABILITY INSURANCE 966 986 1,145 569 1,190 1,190 1,220 1,220 6145 - MEDICAL INSURANCE 59,100 53,680 75,600 31,836 79,320 79,320 81,720 81,720 6146 - DENTAL INSURANCE 3,842 2,329 6147 - LIFE INSURANCE -BASIC 60 17 6148 - LIFE INSURANCE -SUPP /DEPEND 1,484 453 6125 - EMPLOYEE BENEFITS 111,342 119,039 141,775 68,625 148,245 148,245 152,765 152,765 6100 - TOTAL PERSONNEL SERVICES 455,867 505,228 557,320 290,077 630,390 630,390 651,725 651,725 6210 - OFFICE SUPPLIES 725 1,029 475 312 1,875 1,875 1,375 1,375 6211 - SMALL TOOLS & EQUIPMENT 1,065 1,969 1,440 1,321 17,860 17,860 7,150 7,150 6212 - MOTOR FUELS /OILS 6,675 5,834 6,925 2,482 8,430 8,430 8,430 8,430 6215 - EQUIPMENT -PARTS 600 553 600 139 600 600 600 600 6216 - VEHICLES - TIRES /BATTERIES 430 1,213 440 102 700 700 700 700 6229 - GENERAL SUPPLIES 855 1,135 920 1,767 1,440 1,440 1,445 1,445 6205 - SUPPLIES 10,350 11,734 10,800 6,124 30,905 30,905 19,700 19,700 6231 - LEGAL SERVICES 800 0 800 0 800 800 800 800 6235 - CONSULTANT SERVICES 15,500 25,945 510 19 520 520 520 520 6237 - TELEPHONE /PAGERS 2,900 3,045 3,085 1,305 3,330 3,330 3,375 3,375 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 1,530 1,122 1,650 320 2,200 2,200 2,300 2,300 6243 - ELECTRICAL PERMIT FEES 54,850 61,964 64,000 27,649 65,500 65,500 67,000 67,000 6249 - OTHER CONTRACTUAL SERVICES 0 0 6230 - CONTRACTUAL SERVICES 75,580 92,077 70,045 29,294 72,350 72,350 73,995 73,995 6265 - REPAIRS - EQUIPMENT 400 927 410 237 420 420 6266 - REPAIRS - BUILDING 425 425 6260 - REPAIRS AND MAINTENA 400 927 410 237 420 420 425 425 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,125 2,591 3,125 1,774 3,125 3,125 3,125 3,125 6276 - SCHOOLS /CONFERENCES /EXP OTHER 540 240 625 0 650 650 650 650 6277 - MILEAGE /AUTO ALLOWANCE 200 0 200 0 200 200 200 200 6278 - SUBSISTENCE ALLOWANCE 100 0 100 0 100 100 100 100 6279 - EDUCATION ASSISTANCE 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 1,140 1,175 1,270 1,010 1,420 1,420 1,475 1,475 6281 - UNIFORM /CLOTHING ALLOWANCE 720 1,132 735 834 750 750 750 750 6270 - TRNG/TRAVL /DUES /UNIF 5,825 5,137 6,055 3,618 6,245 6,245 6,300 6,300 6200 - TOTAL OPERATING COSTS 92,155 109,874 87,310 39,272 109,920 109,920 100,420 100,420 6310 - RENTAL EXPENSE 1,625 450 1,660 536 1,790 1,790 1,800 1,800 6351 -VISA/BANK CHARGES 3,000 8,882 5,500 3,136 5,600 5,600 5,700 5,700 6399 - OTHER CHARGES 0 79 City of Apple Valley 151 Department Expense Summary Budget Years (2016 -2017) BUILDING INSPECTIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6301 -OTHER EXPENDITURES 4,625 9,332 7,160 3,750 7,390 7,390 7,500 7,500 6300 - TOTAL OTHER EXPENDITURES 4,625 9,332 7,160 3,750 7,390 7,390 7,500 7,500 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 40,000 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6745 - VERF CHARGES 5,970 5,976 5,530 2,305 5,660 5,660 5,660 5,660 6701 - TOTAL CAPITAL OUTLAY 5,970 5,976 5,530 2,305 45,660 5,660 5,660 5,660 6700 - TOTAL CAPITAL OUTLAY 5,970 5,976 5,530 2,305 45,660 5,660 5,660 5,660 558,617 630,410 657,320 335,405 793,360 753,360 765,305 765,305 152 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND REVENUE 4060 Building Permits 545,500 400,000 445,280 450,000 515,300 450,000 545,000 4073 Plan Review Fee - 130,000 130,000 150,000 157,700 150,000 160,900 4924 Electrical Permits 84,000 90,000 90,000 91,800 107,400 91,800 109,500 4063 Mechanical Permits 50,000 50,000 50,000 51,000 60,600 51,800 61,800 4065 Plumbing Permits 53,000 53,000 53,000 54,100 64,400 55,000 65,700 4067 Utility Installation 6,000 6,000 6,000 6,150 7,300 6,250 7,400 4099 Other Revenue 2,000 2,000 2,000 2,000 2,500 2,100 2,600 Total 740,500 731,000 776,280 805,050 915,200 806,950 952,900 SALARIES 6110 Regular Employees 326,593 402,055 402,055 420,300 420,300 433,140 433,140 6112 Salary- Seasonal Temp (2) 8,900 - 40,000 40,000 40,000 45,000 45,000 6113 Overtime - Reg 2,500 - 3,000 10,000 10,000 10,000 10,000 6123 Salaries - Other 6,532 13,490 13,490 11,845 11,845 10,820 10,820 6138 Medicare 4,830 6,025 6,025 6,265 6,265 6,435 6,435 6139 FICA 20,654 25,765 25,765 26,795 26,795 27,525 27,525 6141 Pension - PERA 24,152 31,165 31,165 32,410 32,410 33,300 33,300 6142 Work Comp Ins 1,640 2,075 2,075 2,265 2,265 2,565 2,565 6144 Long -term Disability Insurance 966 1,145 1,145 1,190 1,190 1,220 1,220 6145 Hospital & Life Insurance 59,100 75,600 75,600 79,320 79,320 81,720 81,720 Total 455,867 557,320 600,320 630,390 630,390 651,725 651,725 6210 OFFICE SUPPLIES General Supplies 350 100 100 500 500 500 500 Blueprint hanging mobile storage rack 1,000 1,000 500 500 Shelving and Office Items 375 375 375 375 375 375 375 Total 725 475 475 1,875 1,875 1,375 1,375 6211 SMALL TOOL & EQUIPMENT General Tools 560 560 910 910 910 Computer for scanning 800 800 2 Computer Monitors for Plan Review 1,600 1,600 1,600 1,600 Laserfiche scanner replacement 3,500 3,500 Printer for front counter - replacement 500 500 Electronic Plan Review Software 10,000 10,000 5,000 5,000 Replace Office Chair 375 350 350 400 400 400 400 Metal Detector for monument locates - 400 400 - - Hard Hats and Safety Vest 130 130 130 150 150 150 150 Total 1,065 1,440 1,790 17,860 17,860 7,150 7,150 6212 MOTOR FUELS /OILS Vehicle #'s 101, 102, 104, 107 Unlead Fuel 6,475 6,700 8,200 8,200 8,200 8,200 8,200 Oils 200 225 225 230 230 230 230 Total 6,675 6,925 8,425 8,430 8,430 8,430 8,430 6215 EQUIPMENT - PARTS Inspection Vehicles and Equipment 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6216 EQUIPMENT - TIRES /BATTERIES Inspection Vehicles 430 440 690 700 700 700 700 Total 430 440 690 700 700 700 700 6229 GENERAL SUPPLIES Inspection Card Covers 230 235 235 240 240 245 245 Home and Garden Show Supplies - 150 150 200 200 200 200 New code books and electronic download 625 735 735 1,000 1,000 1,000 1,000 Line item reduction 200 200 Total 855 920 920 1,440 1,440 1,445 1 6231 LEGAL SERVICES Legal Services from City Attorney 800 800 800 800 800 800 800 Total 800 800 800 800 800 800 800 153 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND 6235 CONSULTANT SERVICES SSTS Plan Reviews and Inspections 500 510 510 520 520 520 520 Contract Building Inspections 15,000 - - - - Electrical Inspections Services - - - - - Trans to 6243 Below Total 15,500 510 510 520 520 520 520 6237 TELEPHONE /PAGERS Mobile Phones 1,200 1,350 1,530 1,560 1,560 1,575 1,575 Mobile Laptops 1,700 1,735 1,735 1,770 1,770 1,800 1,800 Total 2,900 3,085 3,265 3,330 3,330 3,375 3,375 6239 PRINTING /PUBLISHING Forms/ Convert Microfische Plans 1,530 1,650 1,650 2,200 2,200 2,300 2,300 Total 1,530 1,650 1,650 2,200 2,200 2,300 2,300 6243 ELECTRICAL PERMIT FEES Fees for Contract Electrical Inspector 54,850 64,000 64,000 65,500 65,500 67,000 67,000 See 6235 above + budget amend Total 54,850 64,000 64,000 65,500 65,500 67,000 67,000 6265 REPAIRS - EQUIPMENT Vehicles - to 6215 - - - - - Office Equip 400 410 410 420 420 425 425 Total 400 410 410 420 420 425 425 6275 SCHOOLICONF /EXP - LOCAL Monthly Meetings - Dakota County 200 200 200 200 200 200 200 U of M Annual IBO School (Ea. Insp. 2 da 650 650 650 650 650 650 650 10,000 Lakes Chapter 300 300 300 300 300 300 300 MAPMO MN Chapter 100 100 100 100 100 100 100 ICC Seminars 325 325 325 325 325 325 325 State Dept of Labor and Ind. Seminar 200 200 200 200 200 200 200 Municipals 150 150 150 150 150 150 150 ICC Upper Great Plains Institue Sem (ea. 1,200 1,200 1,200 1,200 1,200 1,200 1,200 See 6279 below Total 3,125 3,125 3,125 3,125 3,125 3,125 3,125 6276 SCHOOLICONF /EXP - OTHER State Conference In -State Only 540 625 625 650 650 650 650 Total 540 625 625 650 650 650 650 6277 MILEAGE ALLOWANCE School /Conf Mileage 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 6278 SUBSISTENCE ALLOWANCE Building Official Conf 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6279 EDUCATION ASSISTANCE Tuition Reimbursement - - - - - Ending Program, Trans portion to 6275 Total 6280 DUES & SUBSCRIPTIONS License Renewals (State, ICC) 105 105 105 250 250 265 265 Trade Publication 105 - - - - MBPTA Permit Tech - 200 200 200 200 210 210 10,000 Lakes Mn Building Officials 160 160 160 160 170 170 MAPMO - Plumbing & Mechanical - 150 150 150 150 160 160 AMBO Membership 400 400 400 400 400 410 410 ICC Memberships 530 255 255 260 260 260 260 Total 1,140 1,270 1,270 1,420 1,420 1,475 1,475 6281 UNIFORM /CLOTHING ALLOWANCE Building Inspectors 720 735 735 750 750 750 750 Total 720 735 735 750 750 750 750 154 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND 6310 RENTAL EXPENSE Copier 1,225 1,250 1,250 1,275 1,275 1,275 1,275 Home and Garden Show Booth Rental 400 410 410 515 515 525 525 Total 1,625 1,660 1,660 1,790 1,790 1,800 1,800 6312 TAXES /SPECIAL ASSESSMENTS Electrical State Surcharge - - Total - - - 6351 VISA /BANK CHARGES Credit Card System Fees 3,000 5,500 5,500 5,600 5,600 5,700 5,700 Total 3,000 5,500 5,500 5,600 5,600 5,700 5,700 6725 CAPITAL OUTLAY - OFFICE EQUIP Inspection Office Modifications - - 40,000 - Large Format Plotter (Used) - - - - Total 40,000 6730 CAPITAL OUTLAY - VEHICLES Replace Vehicle No. 102 - Replace Veh No. 107 ($20,500) 2014 Replace Veh No. 104 ($22,500) 2015 VERF VERF Total - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 5,970 5,530 5,530 5,660 5,660 5,660 5,660 Total 5,970 5,530 5,530 5,660 5,660 5,660 5,660 Total Net of Personnel 102,750 100,000 102,280 162,970 122,970 113,580 113,580 TOTAL EXPENSES $ 558,617 $ 657,320 $ 702,600 $ 793,360 $ 753,360 $ 765,305 $ 765,305 Revenue $ 740,500 $ 731,000 $ 776,280 $ 805,050 $ 915,200 $ 806,950 $ 952,900 NET EXPENSES $ 181,883 $ 73,680 $ 73,680 $ 11,690 $ 161,840 $ 41,645 $ 187,595 155 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 29 1500 Public Works Administration/ Natural Resources DESCRIPTION OF ACTIVITY The Public Works Administration Division coordinates activities for functions within the Public Works Department, consisting of: Engineering; Building Inspections; Street Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water, Sanitary Sewer, Storm Drainage, and Street Light Utilities; Natural Resources; and the Lebanon Cemetery. Natural Resources staff within the Administration Division implements policies and ordinances related to forestry management and surface water quality of lakes, ponds and wetlands. SERVICE CATEGORIES The Administration Division of the Public Works Department provides budgetary and overall management for the divisions /business units associated with the department. The following internal and external services are provided by the Public Works Administration and Natural Resources Division. 1. Department Operating Budget Administration Services: ■ Prepare and assemble annual operating budget for the Public Works Department ■ Monitor budget performance of Public Works Divisions on a monthly basis ■ Review requisitions for purchases by Public Works Divisions 2. Department Management Services: ■ Conduct weekly staff meetings to coordinate work within the department ■ Coordinate Public Works legal issues with City Attorney's Office and LMCIT ■ Develop and deploy Cartegraph software as a primary management platform ■ Manage work orders and citizen requests for services ■ Coordinate Public Works services with Emergency Management Director in response to severe weather, flooding and other natural disasters 3. Capital Improvement Program Planning Services: ■ Prepare annual updates to the Capital Improvement Program for City Infrastructure ■ Establish and adjust project priorities and schedules ■ Provide long -term planning and management of available funds for capital projects ■ Coordinate implementation of the Capital Improvement Program 4. Agency Coordination: ■ Coordinate long -term planning for expansion of the Trunk Highway 77 corridor ■ Coordinate with Dakota County on planned improvements to County Highways ■ Facilitate inter - community coordination issues with adjacent communities 5. Forestry Management Services: ■ Administer diseased tree program for control of tree diseases ■ Identify and coordinate removal of diseased and hazardous trees ■ Provide technical assistance to residents seeking advice on tree issues 156 ■ Proactive planning and management of boulevard trees, removal and replacement coordination for EAB devastation. MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the following major objectives are established for 2016 within this business unit. • Prepare for the onset of Emerald Ash Borer infestation. • Provide assistance with boulevard tree removal and replacement as it relates to street improvement projects. • Develop higher level infrastructure asset management planning using advanced GIS capabilities to forecast future asset conditions based on current investment levels. • Restructure current intercommunity wastewater flow agreements with the City of Eagan based on metering. • Provide guidance and support to Building Inspections Division to re- establish delegation agreement with the Minnesota Department of Labor and Industry. • Improve succession planning efforts to address projected retirements from within the department. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Annual Street & Utility 13.0 21.0 9.5 8.0 8.0 Capital Improvements (+W ($ in millions) Disease Tree Removals 260 430 382 400 450 Number of Work Orders* 1,259 1,362 1,511 1,600 1,700 Nat Resource Mgt Permits 39 39 49 45 60 • Number of service requests will vary between years due to factors such as snow fall amount. PERSONNEL / STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Director 1 1 1 1 Public Works Coordinator 1 1 1 1 Natural Resources Coord. 1 1 1 1 Water Quality Tech* 1 0 0 0 Erosion Control Tech * 1 0 0 0 Clerical Assistant 0.6 0.6 0.65 0.65 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Tree Inspector 1 1 1 2 • Water Quality Tech & Erosion Control Technician shifted to Storm Drainage Utility in 2014. 157 Summary Budget Department 29, Business Unit 1500 Public Works Administration /Natural Resources 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 405,588 420,042 284,956 304,608 314,740 319,000 349,955 Emp. Benefits 118,798 120,400 58,963 86,661 91,710 91,815 95,470 Supplies 9,263 8,751 14,120 11,650 10,440 12,460 11,895 Contractual Serv. 19,934 27,771 30,996 45,290 29,945 47,075 64,869 Repairs & Maint. 1,561 2,288 1,470 1,110 1,460 1,500 1,500 Training /Travel /Dues 7,086 7,744 11,948 10,435 10,550 10,705 11,085 Other Exp. 4,180 5,130 4,775 5,023 5,225 5,290 5,325 Vehcile Replacement Fund - - 3,996 3,999 4,340 4,450 4,450 Capital outlay Total Exp 566,410 592,126 411,224 468,776 468,410 492,295 544,549 Net addition to (use of) general revenues (566,410) (592,126) (411,224) (468,776) (468,410) (492,295) (544,549) 2016 Capital Outlay: None City of Apple Valley 158 Department Expense Summary Budget Years (2016 -2017) PUBLIC WORKS ADMIN /NATURAL RES 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 262,741 252,000 261,885 148,522 270,495 270,495 281,180 281,180 6111 -SALARY PART -TIME 18,585 19,203 24,335 7,223 22,370 22,370 24,460 24,460 6112 - SALARY - SEASONAL TEMP 9,055 11,907 9,055 2,240 9,055 9,055 97,111 27,165 6113 - OVERTIME - REGULAR EMPLOYEES 8,600 791 8,600 723 8,600 8,600 8,600 8,600 6114 - OVERTIME PART -TIME EMPLOYEES 178 0 6121 - INSURANCE CASH BENEFIT 930 639 6122 - COMP REQUEST -52 -242 6123 - SALARY -OTHER 5,627 10,865 8,480 8,480 8,550 8,550 6105 - SALARIES AND WAGES 304,608 284,956 314,740 159,105 319,000 319,000 419,901 349,955 6138 - MEDICARE 4,417 4,080 4,565 2,297 4,625 4,625 4,810 4,810 6139 - FICA 18,608 16,976 19,145 9,820 19,570 19,570 20,175 20,175 6141 - PENSIONS -PERA 21,428 19,446 22,925 9,292 23,245 23,245 24,210 24,210 6142 -WORKERS COMPENSATION 3,331 2,874 3,800 1,621 3,950 3,950 4,575 4,575 6144 - LONG -TERM DISABILITY INSURANCE 777 616 775 360 765 765 840 840 6145 - MEDICAL INSURANCE 38,100 12,212 40,500 13,756 39,660 39,660 40,860 40,860 6146 - DENTAL INSURANCE 0 2,478 0 1,439 6147 - LIFE INSURANCE -BASIC -931 9 6148 - LIFE INSURANCE -SUPP /DEPEND 1,211 601 6125 - EMPLOYEE BENEFITS 86,661 58,963 91,710 39,194 91,815 91,815 95,470 95,470 6100 - TOTAL PERSONNEL SERVICES 391,269 343,919 406,450 198,299 410,815 410,815 515,371 445,425 6210 - OFFICE SUPPLIES 2,100 2,098 1,730 394 2,370 2,000 2,180 2,000 6211 - SMALL TOOLS & EQUIPMENT 1,735 1,871 1,970 285 3,310 3,310 2,480 2,480 6212 - MOTOR FUELS /OILS 3,825 2,394 3,835 765 3,915 3,915 3,915 3,915 6214 - CHEMICALS 180 0 180 0 0 0 6215 - EQUIPMENT -PARTS 1,430 67 1,030 0 1,430 1,430 1,430 1,430 6216 - VEHICLES- TIRES /BATTERIES 400 0 210 0 300 300 500 500 6229 - GENERAL SUPPLIES 1,980 7,690 1,485 457 1,505 1,505 1,570 1,570 6205 - SUPPLIES 11,650 14,120 10,440 1,901 12,830 12,460 12,075 11,895 6235 - CONSULTANT SERVICES 0 40 0 58 6237 - TELEPHONE /PAGERS 2,240 1,139 2,245 544 2,290 2,290 2,290 2,290 6238 - POSTAGE /UPS /FEDEX 55 153 65 137 70 70 70 70 6239 - PRINTING 945 612 965 68 975 975 975 975 6249 - OTHER CONTRACTUAL SERVICES 42,050 29,052 26,670 2,538 53,740 43,740 71,534 61,534 6230 - CONTRACTUAL SERVICES 45,290 30,996 29,945 3,345 57,075 47,075 74,869 64,869 6250 - UTILITIES 0 0 6265- REPAIRS - EQUIPMENT 1,110 1,470 1,460 349 1,500 1,500 1,500 1,500 6260 - REPAIRS AND MAINTENA 1,110 1,470 1,460 349 1,500 1,500 1,500 1,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,440 1,756 2,465 397 2,520 2,520 2,810 2,810 6276 - SCHOOLS /CONFERENCES /EXP OTHER 1,800 2,589 1,850 75 1,900 1,900 1,950 1,950 6277 - MILEAGE /AUTO ALLOWANCE 3,680 3,545 3,685 1,323 3,690 3,690 3,700 3,700 6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 1,480 2,783 1,510 187 1,545 1,545 1,575 1,575 6281 - UNIFORM /CLOTHING ALLOWANCE 935 1,275 940 548 950 950 950 950 6270- TRNG/TRAVL /DUES /UNIF 10,435 11,948 10,550 2,530 10,705 10,705 11,085 11,085 6200 - TOTAL OPERATING COSTS 68,485 58,534 52,395 8,125 82,110 71,740 99,529 89,349 6310 - RENTAL EXPENSE 5,023 4,775 5,225 1,583 5,290 5,290 5,325 5,325 6333 - GENERAL -CASH DISCOUNTS 0 0 City of Apple Valley 159 Department Expense Summary Budget Years (2016 -2017) PUBLIC WORKS ADMIN /NATURAL RES 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6399 - OTHER CHARGES 0 0 0 0 6301 -OTHER EXPENDITURES 5,023 4,775 5,225 1,583 5,290 5,290 5,325 5,325 6300 - TOTAL OTHER EXPENDITURES 5,023 4,775 5,225 1,583 5,290 5,290 5,325 5,325 6745 - VERF CHARGES 3,999 3,996 4,340 1,810 4,450 4,450 4,450 4,450 6701 - TOTAL CAPITAL OUTLAY 3,999 3,996 4,340 1,810 4,450 4,450 4,450 4,450 6700 - TOTAL CAPITAL OUTLAY 3,999 3,996 4,340 1,810 4,450 4,450 4,450 4,450 468,776 411,224 468,410 209,817 502,665 492,295 624,675 544,549 160 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END ADMIN DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED RECOMMEND PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 262,741 261,885 261,885 270,495 270,495 270,495 281,180 281,180 6111 Salary- Parttime 18,585 24,335 24,335 22,370 22,370 22,370 24,460 24,460 6112 Salary- Seasonal Temp (1 Tree Insp) 9,055 9,055 9,055 9,055 9,055 9,055 9,055 9,055 6113 Overtime- Reg 8,600 8,600 8,600 8,600 8,600 8,600 8,600 8,600 6123 Salaries - Other 5,627 10,865 10,865 8,480 8,480 8,480 8,550 8,550 6138 Medicare 4,417 4,565 4,565 4,625 4,625 4,625 4,810 4,810 6139 FICA 18,608 19,145 19,145 19,570 19,570 19,570 20,175 20,175 6141 Pension - PERA 21,428 22,925 22,925 23,245 23,245 23,245 24,210 24,210 6142 Work Comp Ins 3,331 3,800 3,800 3,950 3,950 3,950 4,575 4,575 6144 Long -Term Disability Insurance 777 775 775 765 765 765 840 840 6145 Hospital & Life Insurance 38,100 40,500 40,500 39,660 39,660 39,660 40,860 40,860 6112 Seasonal Temps (2) 18,110 18,110 6110 Add intern/employee 69,946 Total 391,269 406,450 406,450 410,815 410,815 410,815 515,371 445,425 6210 OFFICE SUPPLIES General Supplies (PWAdmin) 1,500 1,530 1,530 1,560 1,560 1,560 1,560 1,560 General Supplies (Natural Resources) 200 200 200 200 200 200 200 200 Printer /Copier Supplies 400 400 400 410 410 410 420 420 Adobe Acrobat 8 Pro. Software - - - - 200 200 Line Item Reduction (400) (400) (400) (370) (180) Total 2,100 1,730 1,730 1,770 2,370 2,000 2,180 2,000 6211 SMALL TOOLS & EQUIPMENT Tools - Tree Inspection 410 420 420 430 430 430 430 430 Cartegraph /Arcview License 500 1,100 1,100 1,150 1,150 1,150 1,150 1,150 Graphic Cards & Monitors for 2 PCs 600 - - 1,300 1,300 650 650 Telephone Headsets (2) - 450 450 - - - Buckthorn Pullers (2) 225 - - 230 230 230 250 250 Storage Cabinet - Files /Equip - - - - - - Paper Cutter 200 200 Line Item Reduction Total 1,735 1,970 1,970 1,810 3,310 3,310 2,480 2,480 6212 MOTOR FUELS /OILS /ADDITIVES Vehicles 601, 603 and 604 Nolead Fuel (1220 gal.) 3,825 3,650 3,650 3,725 3,725 3,725 3,725 3,725 Oil /Lub 175 185 185 190 190 190 190 190 Total 3,825 3,835 3,835 3,915 3,915 3,915 3,915 3,915 6214 CHEMICALS Propiconazole (oak wilt)(from 5505) 180 180 180 200 1 - - Total 180 180 180 200 - - - 6215 EQUIPMENT- PARTS Vehicles 601, 603 and 604 1,430 1,430 1,430 1,430 1,430 1,430 1,430 1,430 Line Item Reduction (400) (400) (400) Total 1,430 1,030 1,030 1,030 1,430 1,430 1,430 1,430 6216 EQUIPMENT - TIRES /BATTERIES Vehicles 601, 603 and 604 400 410 410 500 500 500 500 500 Line Item Reduction (200) (200) (200) (200) (200) Total 400 210 210 300 300 300 500 500 6229 GENERALSUPPLIES Manuals 205 210 210 215 215 215 215 215 "Paint (Paint for Marking Tree Disease) 255 260 260 265 265 265 325 325 'Personal Protective Equip - Safety 385 395 395 400 400 400 400 400 "Tree Sale 9,000 9,000 9,000 9,180 9,180 9,180 9,300 9,300 less offsetting revenue from tree sale (9,000) (9,000) (9,000) (9,180) (9,180) (9,180) (9,300) (9,300) Large Format Plotter and Misc 510 520 520 525 525 525 530 530 Wooden Stakes - 100 100 100 100 100 100 100 File Cabinets & Office Storage 625 - - - - - Total 1,980 1,485 1,485 1,505 1,505 1,505 1,570 1,570 6235 CONSULTANT SERVICES Consulting Service Expenses - - - - - - Total - - - - - - - - 6237 TELEPHONE /PAGERS Mobile phone service 2,115 2,115 2,115 2,155 2,155 2,155 2,155 2,155 Track Phone (Seasonal Tree Insp) 125 130 130 135 135 1 135 135 135 Total 2,240 2,245 2,245 2,290 2,290 2,290 2,290 2,290 6238 POSTAGE /UPS /FEDEX Postage 55 65 65 70 70 70 70 70 Total 55 65 65 70 70 70 70 70 6239 PRINTING /PUBLISHING Business Cards, PW Poster, Forms 410 420 420 425 425 425 425 425 Brochures and Forms 535 545 545 550 550 550 550 550 Door Hangers (stenciling, tree inspec) - - - - - - Total 945 965 965 975 1 975 975 975 975 161 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END ADMIN DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED RECOMMEND PROP RECOMMEND PROP RECOMMEND 6249 OTHER CONTRACTUAL SERVICES Oak Wllt/DED Cost -Share Program 41,000 38,000 38,000 38,000 - - Shade Tree Management Strategies 50,000 50,000 67,700 67,700 Cartegraph Maintenance Fee 1,050 3,670 3,670 3,740 3,740 3,740 3,834 3,834 Line Item Reduction (15,000) (15,000) (14,000) (10,000) (10,000) Total 42,050 26,670 26,670 27,740 53,740 43,740 71,534 61,534 6265 REPAIRS - EQUIPMENT Copier Maintenance 750 1,100 1,100 1,125 1,125 1,125 1,125 1,125 Fax, Folding Mach., Type. 155 160 160 175 175 175 175 175 Wash Bay Supplies (car wash tickets) 205 200 200 200 200 200 200 200 Total 1,110 1,460 1,460 1,500 1,500 1,500 1,500 1,500 6275 SCHOOUCONF /EXP - LOCAL Seminars /Mtgs (CONDAC, PW Mtgs) 995 1,015 1,015 1,035 1,035 1,035 1,050 1,050 Shade Tree Short Course 210 185 185 190 190 190 400 400 Forestry Management Workshop (x2) 190 195 195 205 205 205 205 205 Natural Resources Seminar 210 215 215 220 220 220 230 230 EAB Pest Control Training 150 150 150 155 155 155 200 200 APWA Conference - Metro 395 405 405 410 410 410 415 415 CEAM Conference - Metro 290 300 300 305 305 305 310 310 Total 2,440 2,465 2,465 2,520 2,520 2,520 2,810 2,810 6276 SCHOOUCONF /EXP - OTHER APWA/AWWA Conference 1,800 1,850 1,850 1,900 1,900 1,900 1,950 1,950 Total 1,800 1,850 1,850 1,900 1,900 1,900 1,950 1,950 6277 MILEAGE ALLOWANCE Car Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage 380 385 385 390 390 390 400 400 Total 3,680 3,685 3,685 3,690 3,690 1 3,690 3,700 3,700 6278 SUBSISTENCE ALLOWANCE In -state training 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS Prof Dues (APWA, CEAM) 1,125 1,150 1,150 1,175 1,175 1,175 1,200 1,200 *Prof Dues (Soc of Arbor, ADF, Pesticide) 230 235 235 240 240 240 240 240 Arbor Day Foundation, Pest Applicator 125 125 125 130 130 130 135 135 Total 1,480 1,510 1,510 1,545 1,545 1,545 1,575 1,575 6281 UNIFORM /CLOTHING ALLOWANCE Clothing Natural Resources 935 940 940 950 950 950 950 950 Total 935 940 940 950 950 950 950 950 6310 RENTAL EXPENSE 'Home & Garden Expo Booth 400 475 475 475 515 515 525 525 Copier Lease 4,623 4,750 4,750 4,775 4,775 4,775 4,800 4,800 Total 5,023 5,225 5,225 5,250 5,290 1 5,290 5,325 5,325 6399 OTHER CHARGES "'Water Quality Permits (Trans 5505) - - - Total - - - 6745 VEHICLE REPLACEMENT VERF- Vehicle Repl. Charges 3,999 4,340 4,340 4,450 4,450 4,450 4,450 4,450 Total 3,999 4,340 4,340 4,450 4,450 4,450 4,450 4,450 Total Net of Personnel 77,507 61,960 61,960 63,510 91,850 81,480 109,304 99,124 TOTAL EXPENSES $ 468,776 $ 468,410 $ 468,410 $ 474,325 $ 502,665 $ 492,295 $ 624,675 $ 544,549 162 060 0060 60606 ®666 000' Apple Notes: 163 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 30 1530 FLEET & BUILDINGS Public Works DESCRIPTION OF ACTIVITY The Public Works Central Maintenance Division is responsible for maintaining the City's vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine preventative maintenance and full- service repair work is performed on City -owned vehicles and equipment by staff mechanics. This division also operates and maintains the central fuel dispensing system located at the Central Maintenance Facility. The Central Maintenance Division maintains the buildings and grounds for the Central Maintenance Facility (Public Works and Parks Maintenance). Personnel within the division perform building maintenance, cleaning, stocking of general supplies and facility repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems. This division also supervises HVAC systems and building maintenance personnel at the Municipal Center (City Hall /Police). SERVICE CATEGORIES The Public Works Central maintenance Division provides a centralized source for the following services related to fleet and building functions for the City of Apple Valley. 1. City Fleet Repair and Maintenance Services ■ Provide repair and preventative maintenance services for City owned vehicles and equipment, ranging from major engine repair to routine oil changes • Provide initial equipment set -up and supply replacement parts for City fleet ■ Track replacement cycles and consolidate replacement costs for City fleet ■ Coordinate auto body repair work with vendors for damaged City vehicles 2. Buildings and Grounds Custodial Services ■ Provide routine custodial services for the Municipal Center, Police Department and Central Maintenance Facility ■ Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.) ■ Provide lawn care, landscape maintenance and snow plowing for city facilities 3. Building Maintenance and Repair Services • Maintain heating, ventilation and air conditioning systems, electrical systems, and plumbing systems for the Municipal Center, Police Department and Central Maintenance Facility • Provide contract repair of city building structures, such as repairs to roofs, doors, flooring and other building components • Provide planning and budgeting for building improvements at the Municipal Center, Police Department and Central Maintenance Facility 164 4. City Fuel Supply Services • Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works and Parks Department • Maintain 20,000 gallon central fuel supply system located at the Central Maintenance Facility • Monitor and report fuel consumption to Finance Department of proper coding to City departments 5. Fleet Acquisition and Disposition Services ■ Assist departments with specifications for replacement vehicles ■ Coordinate vehicle purchasing process, typically under the State Cooperative Purchasing Program (State Contract) ■ Provide for disposition of City vehicles and forfeiture vehicles through auctions MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the primary 2016 goals for this division include the following items. ■ Assist with initial implementation of the central fuel management system for all City -owned vehicles and major equipment items. ■ Complete new computer based technology for vehicle diagnostics ■ Improve compliance with vehicle maintenance time logging into JetFleet by other divisions and departments. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Equip Items in Fleet 263 262 262 262 262 Number of vehicle /equipment 1,905 1,908 1,268 1,300 1,300 Repair Orders Number of Vehicles Replaced 14 18 18 12 12 Gallons of Fuel Supplied 122,600 127,300 132,000 132,000 132,000 Miles Driven 904,000 872,000 890,393 900,000 900,000 165 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Supervisor 1 1 1 1 Fleet Maintenance Foreman 1 1 1 1 Fleet Maintenance /Mechanic 2 2 2 2 Building Maintenance 3 3 3 3 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal Maintenance 1 1 1 1 Summary Budget Department 30, Business Unit 1530 - Fleet & Buildings -CMF 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 293,961 309,642 319,802 330,938 336,790 349,885 358,295 Emp. Benefits 102,304 107,829 114,573 114,945 123,995 128,970 132,705 Supplies 30,686 26,730 26,137 35,275 30,460 31,020 30,450 Contractual Serv. 9,155 10,459 10,614 14,640 11,200 13,490 13,840 Utilities 58,837 78,373 92,942 68,880 77,050 82,200 84,225 Repairs & Maint. 19,533 23,131 34,042 21,900 22,300 22,740 23,300 Training /Travel /Dues 6,338 6,761 6,689 7,600 7,285 7,720 7,810 Other Exp. 2,091 2,749 4,568 6,050 6,075 8,190 8,245 Misc for resale 3,120 3,702 3,458 3,200 3,300 3,350 3,425 Vehicle Replacement Fund - - 5,040 5,044 5,270 5,400 5,550 Capital outlay 94,835 46,321 65,000 65,000 59,500 - - Total Exp 620,860 615,697 682,865 673,472 683,225 652,965 667,845 Net addition to (use of) (620,860) (615,697) (682,865) (673,472) (683,225) (652,965) (667,845) general revenues 2016 Capital Outlay Building Capital Outlay requests moved to Muni Bldg Fund VERF Charges $5,400 2017 Capital Outlay VERF Changes $5,550 City of Apple Valley 166 Department Expense Summary Budget Years (2016 -2017) FLEET & BUILDINGS -CMF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 305,508 318,359 315,940 158,130 323,840 323,840 331,910 331,910 6112 - SALARY - SEASONAL TEMP 16,320 10,871 10,000 6,683 10,500 15,000 10,500 15,125 6113 - OVERTIME - REGULAR EMPLOYEES 3,000 1,387 3,000 1,923 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 827 776 6122 - COMP REQUEST - 11,642 -3,648 6123 - SALARY -OTHER 6,110 7,850 8,045 8,045 8,260 8,260 6105 -SALARIES AND WAGES 330,938 319,802 336,790 163,863 345,385 349,885 353,670 358,295 6138 - MEDICARE 4,816 4,581 4,995 2,341 5,110 5,110 5,130 5,130 6139 -FICA 20,591 19,586 21,345 10,010 21,845 21,845 21,925 21,925 6141 - PENSIONS -PERA 22,810 22,385 24,510 11,730 25,115 25,115 25,735 25,735 6142 -WORKERS COMPENSATION 6,724 6,887 8,345 4,414 8,960 8,960 9,850 9,850 6144 - LONG -TERM DISABILITY INSURANCE 904 877 900 457 920 920 945 945 6145 - MEDICAL INSURANCE 59,100 53,919 63,900 27,916 67,020 67,020 69,120 69,120 6146 - DENTAL INSURANCE 0 4,868 0 2,395 6147 - LIFE INSURANCE -BASIC 57 15 6148 - LIFE INSURANCE -SUPP /DEPEND 1,413 1,573 6125 - EMPLOYEE BENEFITS 114,945 114,573 123,995 60,852 128,970 128,970 132,705 132,705 6100 - TOTAL PERSONNEL SERVICES 445,883 434,375 460,785 224,716 474,355 478,855 486,375 491,000 6210 - OFFICE SUPPLIES 200 269 205 11 210 210 250 250 6211 - SMALL TOOLS & EQUIPMENT 11,400 7,882 6,190 4,288 6,280 6,280 6,345 6,345 6212 - MOTOR FUELS /OILS 5,100 4,097 5,125 862 5,235 5,235 5,185 5,185 6214 - CHEMICALS 499 0 6215 - EQUIPMENT -PARTS 6,700 4,819 6,750 1,290 6,840 6,840 6,900 5,900 6216 - VEHICLES- TIRES /BATTERIES 375 135 390 -120 410 410 450 450 6229 - GENERAL SUPPLIES 11,500 8,435 11,800 7,272 12,045 12,045 12,320 12,320 6205 - SUPPLIES 35,275 26,137 30,460 13,603 31,020 31,020 31,450 30,450 6235 - CONSULTANT SERVICES 500 238 500 271 510 510 525 525 6237- TELEPHONE /PAGERS 1,350 1,210 1,375 547 1,400 1,400 1,425 1,425 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 200 135 200 0 200 200 200 200 6240 - CLEANING SERVICE /GARBAGE 10,300 8,863 8,985 4,279 15,215 10,715 15,610 10,985 6249 - OTHER CONTRACTUAL SERVICES 2,290 168 140 0 2,665 665 2,705 705 6230 - CONTRACTUAL SERVICES 14,640 10,614 11,200 5,097 19,990 13,490 20,465 13,840 6255 - UTILITIES - ELECTRIC 28,000 27,187 33,600 8,423 34,200 34,200 35,000 35,000 6256 - UTILITIES - NATURAL GAS 39,500 64,348 41,950 23,008 45,000 45,000 46,125 46,125 6257 - UTILITIES- PROPANE/WATER/SEWER 1,380 1,407 1,500 1,524 3,000 3,000 3,100 3,100 6250 - UTILITIES 68,880 92,942 77,050 32,955 82,200 82,200 84,225 84,225 6265 - REPAIRS - EQUIPMENT 4,600 4,558 4,600 1,311 4,690 4,690 4,800 4,800 6266 - REPAIRS - BUILDING 17,300 29,484 17,700 14,657 18,050 18,050 18,500 18,500 6260 - REPAIRS AND MAINTENA 21,900 34,042 22,300 15,967 22,740 22,740 23,300 23,300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 875 191 500 270 875 875 875 875 6277 - MILEAGE /AUTO ALLOWANCE 3,400 3,320 3,400 1,552 3,405 3,405 3,405 3,405 6280 - DUES & SUBSCRIPTIONS 25 86 25 55 30 30 35 35 6281 - UNIFORM /CLOTHING ALLOWANCE 3,300 3,093 3,360 1,375 3,410 3,410 3,495 3,495 6270 - TRNG /TRAVL /DUES /UNIF 7,600 6,689 7,285 3,251 7,720 7,720 7,810 7,810 6200 - TOTAL OPERATING COSTS 148,295 170,425 148,295 70,874 163,670 157,170 167,250 159,625 6310 - RENTAL EXPENSE 0 0 0 0 City of Apple Valley 167 Department Expense Summary Budget Years (2016 -2017) FLEET & BUILDINGS -CMF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6330 - SALES /USE TAX 114 0 6333 - GENERAL -CASH DISCOUNTS -54 -7 6349 - LATE FEES /FINANCE CHARGES 0 0 6399 - OTHER CHARGES 6,050 4,508 6,075 5,292 8,190 8,190 8,245 8,245 6301 -OTHER EXPENDITURES 6,050 4,568 6,075 5,285 8,190 8,190 8,245 8,245 6300 - TOTAL OTHER EXPENDITURES 6,050 4,568 6,075 5,285 8,190 8,190 8,245 8,245 6540 - TAXABLE MISC FOR RESALE 3,458 1,019 6545 - NON - TAXABLE MISC FOR RESALE 3,200 0 3,300 627 3,350 3,350 3,425 3,425 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,200 3,458 3,300 1,645 3,350 3,350 3,425 3,425 6500 - TOTAL LIQUOR EXPENDITURES 3,200 3,458 3,300 1,645 3,350 3,350 3,425 3,425 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 65,000 65,000 59,500 0 134,000 0 182,000 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 0 6745 - VERF CHARGES 5,044 5,040 5,270 2,195 5,400 5,400 5,550 5,550 6701 -TOTAL CAPITAL OUTLAY 70,044 70,040 64,770 2,195 139,400 5,400 187,550 5,550 6700 - TOTAL CAPITAL OUTLAY 70,044 70,040 64,770 2,195 139,400 5,400 187,550 5,550 673,472 682,866 683,225 304,715 788,965 652,965 852,845 667,845 168 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 305,508 315,940 315,940 323,840 323,840 323,840 331,910 331,910 6112 Salary- Seasonal Temp 16,320 10,000 10,000 10,000 10,500 15,000 10,500 15,125 6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 6,110 7,850 7,850 8,045 8,045 8,045 8,260 8,260 6138 Medicare 4,816 4,995 4,995 5,110 5,110 5,110 5,130 5,130 6139 FICA 20,591 21,345 21,345 21,845 21,845 21,845 21,925 21,925 6141 Pension - PERA 22,810 24,510 24,510 25,115 25,115 25,115 25,735 25,735 6142 Work Comp Ins 6,724 8,345 8,345 8,960 8,960 8,960 9,850 9,850 6144 Long -Term Disability Insurance 904 900 900 920 920 920 945 945 6145 Hospital & Life Insurance 59,100 63,900 63,900 67,020 67,020 67,020 69,120 69,120 Total 445,883 460,785 460,785 473,855 474,355 478,855 486,375 491,000 6210 OFFICE SUPPLIES General Supplies 200 205 205 210 210 210 250 250 Total 200 205 205 210 210 210 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 4,300 4,390 4,390 4,480 4,480 4,480 4,500 4,500 Scan Tool Updates - Heavy Equipment - 1,100 1,100 1,100 1,100 1,100 1,125 1,125 Scan Tool Updates- Light Equipment - 700 700 700 700 700 720 720 Mechanic Computer System for Shop 7,100 - - - - Total 11,400 6,190 6,190 6,280 6,280 6,280 6,345 6,345 6212 MOTOR FUELS /OILS Nolead Fuel 2,180 2,180 2,180 2,225 2,225 2,225 2,225 2,225 Diesel Fuel 1,075 1,050 1,050 1,070 1,070 1,070 1,000 1,000 Diesel Fuel Tax 95 95 95 100 100 100 100 100 Antifreeze, Windshield Fluid 1,600 1,600 1,600 1,635 1,635 1,635 1,650 1,650 Oil and Lubricants 150 200 200 205 205 205 210 210 Total 5,100 5,125 5,125 5,235 5,235 5,235 5,185 5,185 6215 EQUIPMENT - PARTS Small Parts 4,200 4,250 4,250 4,290 4,290 4,290 4,300 3,300 Building Maintenance Parts 2,500 2 2,500 2,550 2,550 2 2,600 2,600 Total 6,700 6,750 6,750 6,840 6,840 6,840 6,900 5 6216 EQUIPMENT - TIRES /BATTERIES Vehicles #702 and #704 375 390 390 410 410 410 450 450 Total 375 390 390 410 410 410 450 450 6229 GENERAL SUPPLIES Cleaning Supplies, Paper Products 11,220 11,500 11,500 11,740 11,740 11,740 12,000 12,000 Oxygen - Acetylene 280 300 300 305 305 305 320 320 Chair Replacement CMF - - - - - - 2 - 800 Mhz Radios - - - - - Total 11,500 11,800 11,800 12.045 12,045 12,045 12,320 12,320 6235 CONSULTANT SERVICES Safety (Prescription Safety Glasses, 500 500 500 510 510 510 525 525 Hepatitis, Respirator, Hearing Test) Total 500 500 500 510 510 510 525 525 6237 TELEPHONE /PAGERS Cellular Phones 1,350 1,375 1,375 1.400 1,400 1,400 1,425 1,425 CMF Radio Line Total 1,350 1,375 1,375 1.400 1,400 1,400 1,425 1,425 6239 PRINTING /PUBLISHING Maintenance Req., Bus. Cards, Misc. 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 6,000 6,125 6,125 6,250 6,250 6,250 6,400 6,400 Rug Service 1,900 1,940 1,940 1,980 1,980 1,980 2,030 2,030 Fluorescent Light Recycling (DEA) 700 700 700 715 715 715 740 740 Recycle Floor Dry 800 800 800 815 815 815 835 835 Tire & Filter Disposal 500 520 520 530 530 530 540 540 Hazardous Waste Disposal 400 400 400 425 425 425 440 440 Contractual Cleaning - CMF 4,500 4,625 Line Item Reduction (1,500) (1,500) (1,500) Total 10,300 8,985 8,985 9,215 15,215 10,715 15,610 10,985 6249 OTHER CONTRACTUAL SERVICES 800 Mhz Radio Maint Fee 1,590 1,590 1,590 1,590 1,590 1,590 1,600 1,600 Weed Control - CMF 700 550 550 560 560 560 575 575 Fire System Monitoring 340 340 350 350 Fire System Annual Testing 175 175 180 180 Line Item Reduction (2,000) (2,000) (2,000) (2,000) (2,000) Total 2,290 140 140 150 2,665 1 665 2,705 705 6255 UTILITIES - ELECTRIC Electric 28,000 33,600 33,600 34,200 34,200 34,200 35,000 35,000 Adjusting for historical trends Total 28,000 33,600 33,600 34,200 34,200 34,200 35,000 35,000 6256 UTILITIES - NATURAL GAS Natural Gas 39,500 41,950 41,950 42,800 45,000 45,000 46,125 46,125 Adjusting for historical trends Total 39,500 41,950 41,950 42,800 45,000 45,000 46,125 1 46,125 6257 UTILITIES - OTHER Water &Sewer 1,380 1,500 1,500 1,530 3,000 3,000 3,100 3,100 CMF irrigation install with WTP Total 1,380 1,500 1,500 1,530 3,000 3,000 3,100 3,100 169 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Shop Equipment, etc. 4,600 4,600 4,600 4,690 4,690 4,690 4,800 4,800 Line Item Reduction Total 4,600 4,600 4,600 4,690 4,690 4,690 4,800 4,800 6266 REPAIRS - BUILDINGS Repairs (H.V.A.C., Roof, Doors, Elec.) 17,300 17,700 17,700 18,050 18,050 18,050 18,500 18,500 Total 17,300 17,700 17,700 18,050 18,050 18,050 18,500 18,500 6275 SCHOOL/CONF /EXP - LOCAL Training & ASE Certification 875 875 875 875 875 875 875 875 Line Item Reduction (375) (375) (375) Total 875 500 500 500 875 875 875 875 6277 MILEAGE /AUTO ALLOWANCE Car Allowance - Supervisor 3,300 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage mist. 100 100 100 105 105 105 105 105 Total 3,400 3,400 3,400 3,405 3,405 3,405 3,405 3,405 6280 DUES & SUBSCRIPTIONS Sams Club Membership - City Supplies 25 25 25 30 30 30 35 35 Total 25 25 25 30 30 30 35 35 6281 UNIFORM /CLOTHING ALLOWANCE Uniform /Boots 1,950 1,990 1,990 2,020 2,020 2,020 2,070 2,070 Uniform RentaURag Cleaning Service 1,350 1,370 1,370 1,390 1,390 1,390 1,425 1,425 Total 3,300 3,360 3,360 3,410 3,410 3,410 3,495 3,495 6310 RENTAL EXPENSE Mowing Equip - - - Total - - - - - - - - 6399 OTHER CHARGES State Boiler Certificate 75 75 75 80 80 80 80 80 WinFleet 750 765 765 775 775 775 775 775 Misc. DuesNehicle Inspection Decals 75 80 80 80 80 80 80 80 Licenses 300 305 305 310 310 310 310 310 (County Hazardous Waste) (State Tax) (MN Haz. Chem. Inventory Fee ) AC Delco & Ford Motorcraft Computer Subscription 2,095 2,095 2,150 2,150 Mitchel 1 On -line Service Manuals 4,850 4,850 4,850 4,850 4,850 4,850 4,850 4,850 Total 6,050 6,075 6,075 6,095 8,190 8,190 8,245 8,245 6545 NON - TAXABLE MISC FOR RESALE Vending - CMF Pop, Juice, Water 3,200 3,300 3,300 3,350 3,350 3,350 3,425 3,425 Revenue generated from sales Total 3,200 3,300 3,300 3,350 3,350 3,350 3,425 3,425 6730 CAPITAL OUTLAY - VEHICLE JDZ -Turn Mower 50% - - - - - - Total - 6735 CAPITAL OUTLAY - OTHER IMP Conversion of Old Wash Bay 15,000 Building Inspections Security Improv 14,000 CMF Security Improvements 16,500 CMF HVAC Rehabilitation - - - 85,000 CMF Building Exterior Painting 19,500 27,000 27,000 - CMF Facility Sign Replacement - - - 10,000 Replace City Fuel Dispensing System 32,500 32,500 - MechanicHoist - CMF - - 82,000 Repab Street Foreman Office Space - - 7,500 Replace Carpet CMF Training Room 10,000 CMF Vehicle Storage Bldg Floor Rehap - 32,500 32,500 CMF Exterior Door Replacement 6,500 6,500 Rehab Lunchroom counters /appliance - - CMF Building Exterior Rehab /Paint CMF South Lot Pavement Maintenance 6735 CAPITAL OUTLAY - OTHER IMP cont. CMF /PD Vehicle Bldg Insulate Radio Upgrade Public Works & Parks Replace Carpet CMF Replace CMF Compressor Office Space Municipal Center Replace Last Roof Section CMF - Duralast 30,000 HVAC Control Upgrade -Front Office Area - - - - - 30,000 Total 65.000 59.500 59,500 16.500 134,000 182,000 6740 CAPITAL OUTLAY - OTHER ITEMS CMF Hallway Tile Replacment - - - - - Total - - - - - - - 6745 VEHICLE REPLACEMENT VERF -Vehicle Repl. Charges 5,044 5,270 5,270 5,400 5,400 5.400 5.550 5,550 Total 5,044 5,270 5,270 5,400 5,400 5,400 5.550 5,550 Total Net of Personnel 227,589 222,440 222,440 182,455 314,610 174,110 366,470 176,845 TOTAL EXPENSES $ 673,472 $ 683,225 $ 683,225 $ 656,310 $ 788,965 $ 652,965 $ 852,845 $ 667,845 170 ®«. 0400 660 *6 000! ® *p' Apple Notes: 171 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 31 1600 &1665 STREETS MAINTENANCE Public Works DESCRIPTION OF ACTIVITY The Public Works Streets Division is responsible for maintaining the local streets system consisting of approximately 416 lane miles of roadway. Duties include repairing street pavement sections; repair and maintenance of storm drainage catch basins and storm water management ponds; and maintenance of sidewalks and on- street pathways throughout the community. This division is also responsible for boulevard maintenance, tree trimming and forestry maintenance work for trees located within the public street right -of -way. SERVICE CATEGORIES The Public Works Street Division provides a centralized source for the following internal and external services related to street maintenance functions for the City of Apple Valley. 1. Street Maintenance and Preservation Services ■ Repair structural and surface failure of street pavement (patching, pothole repair, etc.) ■ Remove and replace sections of damaged curb and valley gutters ■ Conduct crack sealing and micro surfacing to preserve street pavements ■ Conduct street sweeping on public streets, removing approximately 500 tons of material per year 2. Sidewalk and Trail System Maintenance Services ■ Inspect one -third of all sidewalk sections each year to identify repair needs ■ Remove and replace concrete sidewalk sections as determined during inspections ■ Conduct concrete leveling work to repair uneven concrete joints (trip hazards) ■ Repair and maintain segments of trail system located in the right -of -way (excludes segments of public trails located in city parks) 3. Boulevard Tree Maintenance Services ■ Trim boulevard trees to maintain minimum vertical clearance for roadways ■ Remove dead or diseased trees located within the public right -of -way ■ Remove debris from streets following severe storm events 4. Drainage System Maintenance Services: ■ Inspect and repair storm sewer catch basins along roadways ■ Inspect and clear pond outlets to prevent blockages and associated flooding • Repair inlet and outlet pipe connections to storm water ponds ■ Remove accumulated sediment deltas from ponds ■ Contractual work associated with storm drainage system maintenance is funded by the Storm Drainage Utility, see Business Unit 5505 172 5. Turf Mowing Services ■ Mow approximately 76 miles of boulevards along collector streets with adjacent trail systems ■ Mow and remove excess vegetation adjacent to storm water ponds ■ Provide additional turf mowing along County right -of -ways to maintain community appearance MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the following major objectives are established for 2016 within this business unit. • Conduct field evaluation and rating of one -third of the City street system to assist in further development of the pavement management system. • Initiate comprehensive program for maintaining landscaping and street light system along Cedar Avenue. • Continue pavement preservation program (microsurfacing /crack sealing) for public streets and trails. • Conduct an inventory of existing storm water ponds throughout the city to identify and prioritize maintenance needs, including dredging and removal of sand deltas. • Maintain street sweeping service levels to address State and Federal mandates for water quality improvements. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Lane Miles of 409 410 416 422 424 Street Maintained Number of Blvd Trees 2,260 1,990 1,175 1,900 1,600 Maintained Street Sweeping Tonnage 270 450 520 500 530 Miles of Trails on ROW 55 56 57 58 59 Maintained Miles of Sidewalk Maintained 132 133 134 135 136 Cubic yards of Leaves 450 1,500 930 1,200 1,300 Collected 173 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Superintendent 1 1 1 1 Streets Foreman 2 2 2 2 Technical Specialist 2 3 3 3 Maintenance 1 /11 10 9 9 10 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal Street Maint. 4 4 5 5 Summary Budget Department 31 Street Maintenance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 817,152 850,821 845,049 895,957 919,480 926,080 955,700 Emp. Benefits 320,322 340,632 352,569 350,027 380,100 383,425 401,605 Supplies 209,919 242,628 286,043 251,020 230,730 248,412 252,793 Contractual Serv. 229,666 247,701 178,788 231,865 224,145 233,270 239,201 Utilities 759 3,707 2,205 930 4,455 4,560 3,675 Repairs & Maint. 22,468 2,711 21,125 23,770 19,255 24,765 25,384 Training /Travel /Dues 11,963 11,204 10,929 11,500 11,900 12,310 12,528 Other Exp. (88) 38 (18) 400 3,600 3,600 3,690 Vehcile Replacement Fund - - - - - Capital outlay 31,353 85,414 6,033 14,400 9,500 - Total Exp 1,643,514 1,784,856 1,702,723 1,779,869 1,803,165 1,836,422 1,894,576 Net addition to (use of) general revenues (1,643,514) (1,784,856) (1,702,723) (1,779,869) (1,803,165) (1,836,422) (1,894,576) 2015 CAPITAL OUTLAY V -Box Insert for Durapatch Truck $9,500 2016 CAPITAL OUTLAY See Equipment Certificate Fund for additional PW items not funded in General Fund City of Apple Valley 174 Department Expense Summary Budget Years (2016 -2017) STREET MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 785,133 794,077 808,980 374,220 813,450 813,450 847,830 847,830 6112 - SALARY - SEASONAL TEMP 55,600 45,792 45,600 29,359 45,600 45,600 45,600 45,600 6113 - OVERTIME - REGULAR EMPLOYEES 36,700 39,905 36,700 17,669 36,700 36,700 36,700 36,700 6121 - INSURANCE CASH BENEFIT 3,763 2,511 6122 - COMP REQUEST - 38,488 -9,673 6123 - SALARY -OTHER 18,524 28,200 30,330 30,330 25,570 25,570 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 895,957 845,049 919,480 414,086 926,080 926,080 955,700 955,700 6138 - MEDICARE 12,991 11,897 13,480 5,835 13,430 13,430 13,860 13,860 6139 - FICA 55,549 50,872 57,625 24,948 57,420 57,420 59,255 59,255 6141 - PENSIONS -PERA 60,926 58,555 65,540 28,666 66,035 66,035 68,260 68,260 6142 - WORKERS COMPENSATION 48,130 50,008 55,650 27,046 58,220 58,220 66,030 66,030 6144 - LONG -TERM DISABILITY INSURANCE 2,331 2,295 2,405 1,164 2,320 2,320 2,500 2,500 6145 - MEDICAL INSURANCE 170,100 159,959 185,400 73,823 186,000 186,000 191,700 191,700 6146 - DENTAL INSURANCE 11,213 6,171 6147 - LIFE INSURANCE -BASIC 164 42 6148 - LIFE INSURANCE -SUPP /DEPEND 7,606 2,720 6125 - EMPLOYEE BENEFITS 350,027 352,569 380,100 170,416 383,425 383,425 401,605 401,605 6100 - TOTAL PERSONNEL SERVICES 1,245,984 1,197,618 1,299,580 584,502 1,309,505 1,309,505 1,357,305 1,357,305 6210 - OFFICE SUPPLIES 142 52 6211 - SMALL TOOLS & EQUIPMENT 7,925 4,212 8,175 5,605 9,530 9,530 7,940 7,940 6212 - MOTOR FUELS /OILS 101,675 116,246 109,890 36,484 109,287 109,287 112,030 112,030 6214 - CHEMICALS 4,225 1,453 4,275 39 230 230 230 230 6215 - EQUIPMENT -PARTS 63,700 101,531 66,085 37,355 67,455 67,455 69,135 69,135 6216 - VEHICLES- TIRES /BATTERIES 9,100 8,389 10,050 2,606 10,255 10,255 10,512 10,512 6229 - GENERAL SUPPLIES 64,395 54,071 32,255 27,937 51,655 51,655 52,946 52,946 6205 - SUPPLIES 251,020 286,043 230,730 110,078 248,412 248,412 252,793 252,793 6235 - CONSULTANT SERVICES 1,070 799 1,095 1,105 1,115 1,115 1,143 1,143 6237- TELEPHONE /PAGERS 1,490 1,711 1,490 684 1,490 1,490 1,527 1,527 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 580 509 590 0 600 600 615 615 6240 - CLEANING SERVICE /GARBAGE 24,600 17,002 15,595 1,649 24,095 20,095 24,697 20,697 6249 - OTHER CONTRACTUAL SERVICES 204,125 158,765 205,375 8,456 209,970 209,970 215,219 215,219 6230 - CONTRACTUAL SERVICES 231,865 178,786 224,145 11,893 237,270 233,270 243,201 239,201 6255 - UTILITIES - ELECTRIC 670 454 810 208 820 820 841 841 6257 - UTILITIES- PROPANE/WATER/SEWER 260 1,751 3,645 21 3,740 3,740 3,834 2,834 6250 - UTILITIES 930 2,205 4,455 229 4,560 4,560 4,675 3,675 6265 - REPAIRS - EQUIPMENT 23,770 22,223 19,255 8,883 24,765 24,765 25,384 25,384 6269 - REPAIRS -OTHER 0 -1,098 0 425 6260 - REPAIRS AND MAINTENA 23,770 21,125 19,255 9,309 24,765 24,765 25,384 25,384 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,100 820 500 0 900 900 923 923 6277 - MILEAGE /AUTO ALLOWANCE 3,600 3,307 3,600 1,513 3,600 3,600 3,600 3,600 6280 - DUES & SUBSCRIPTIONS 400 340 400 0 410 410 420 420 6281 - UNIFORM /CLOTHING ALLOWANCE 6,400 6,462 7,400 5,006 7,400 7,400 7,585 7,585 6270 - TRNG /TRAVL /DUES /UNIF 11,500 10,929 11,900 6,518 12,310 12,310 12,528 12,528 6200 - TOTAL OPERATING COSTS 519,085 499,089 490,485 138,026 527,317 523,317 538,581 533,581 6310 - RENTAL EXPENSE 300 0 3,500 355 3,500 3,500 3,588 3,588 City of Apple Valley 175 Department Expense Summary Budget Years (2016 -2017) STREET MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6333 - GENERAL -CASH DISCOUNTS -18 -9 6399 - OTHER CHARGES 100 0 100 0 100 100 103 102 6301 -OTHER EXPENDITURES 400 -18 3,600 346 3,600 3,600 3,691 3,690 6300 - TOTAL OTHER EXPENDITURES 400 -18 3,600 346 3,600 3,600 3,691 3,690 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 6,033 9,500 5,170 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 14,400 0 0 0 6745 - VERF CHARGES 0 0 6701 -TOTAL CAPITAL OUTLAY 14,400 6,033 9,500 5,170 6700 - TOTAL CAPITAL OUTLAY 14,400 6,033 9,500 5,170 1,779,869 1,702,721 1,803,165 728,044 1,840,422 1,836,422 1,899,577 1,894,576 176 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 785,133 808,980 808,980 840,420 813,450 813,450 847,830 847,830 6111 Salary- Parttime - - - 6112 Salary- Seasonal Temp 55,600 45,600 45,600 45,600 45,600 45,600 45,600 45,600 6113 Overtime- Reg 36,700 36,700 36,700 36,700 36,700 36,700 36,700 36,700 6123 Salaries- Other 18,524 28,200 28,200 31,545 30,330 30,330 25,570 25,570 6138 Medicare 12,991 13,480 13,480 13,980 13,430 13,430 13,860 13,860 6139 FICA 55,549 57,625 57,625 59,785 57,420 57,420 59,255 59,255 6141 Pension- PERA 60,926 65,540 65,540 68,150 66,035 66,035 68,260 68,260 6142 Worker's Compensation 48,130 55,650 55,650 60,620 58,220 58,220 66,030 66,030 6144 Long -Term Disability Insurance 2,331 2,405 2,405 2,500 2,320 2,320 2,500 2,500 6145 Hospital & Life Insurance 170,100 185,400 185,400 194,280 186,000 186,000 191,700 191,700 Total 1,245,984 1,299,580 1,299,580 1,353,580 1,309,505 1,309,505 1,357,305 1,357,305 6211 SMALL TOOL & EQUIPMENT Misc. Tools, Toolbox 3,900 3,980 3,980 4,060 4,000 4,000 4,100 4,100 Replace Weed Whips 325 325 325 330 330 330 340 340 Moved Tree Inj Equip -Ash EAB to Nat Res 2,300 800 800 800 Chain Saw Replacement - 870 870 890 550 550 900 900 Cutoff Saw Replace 2,200 2,200 - - - Sidewalk Plainer Replace - - - 1,700 Pathway Edger 1,650 1,650 Hammer Drill Replace 400 - - - 500 500 Chain Saw MS 660 Replace 1,000 - - Sidewalk Finger Grabber 3.000 3,000 Jackhammer Replace - - - Arrow Board Replace Tommy Lift Replace Hand Grinder Replace Fairmont Pole Saw Replace 2,100 2,100 Fork Grapple Replacement Asphalt Jackhammer Replacement Plate Compator Replacement - - - - - Total 7,925 8,175 8,175 7,780 9,530 9,530 7,940 7,940 6212 MOTOR FUELS /OILS Gas and Diesel Fuel Nolead Fuel 6,546 gal. 20,360 19,530 19,530 19,940 19,357 19,357 19,840 19,840 Diesel Fuel 25,000 gal. 73,600 80,170 80,170 81,850 79,500 79,500 81,490 81,490 Diesel Road Tax 1,965 4,440 4,440 4,530 4,500 4,500 4,620 4,620 Oil 5,750 5,750 5,750 5,870 5,930 5,930 6,080 6,080 Total 101,675 109,890 109,890 112,190 109,287 1 109,287 112,030 112,030 6214 CHEMICALS Street Maintenance Products 225 225 225 230 230 230 230 230 Moved to Nat Res -Ash Tree Inject Chems/1 4,000 4,050 4,050 4,100 Total 4,225 4,275 4,275 4,330 230 230 230 230 6215 EQUIPMENT - PARTS Swee pe r B roo ms 8,500 9,000 9,000 9,180 9,180 9,180 9,410 9,410 Mowers /Tractors 2,800 2,860 2,860 2,920 2,920 2,920 2,990 2,990 Trucks /Other Vehicles 37,000 38,500 38,500 39,300 39,300 39,300 40,280 40,280 Sweepers- Repair Parts 13,800 14,090 14,090 14,385 14,385 14,385 14,745 14,745 Stump Grinder Teeth 1,600 1,635 1,635 1,670 1,670 1,670 1,710 1,710 Total 63,700 66,085 66,085 67,455 67,455 67,455 69,135 69,135 6216 EQUIPMENT - TIRES /BATTERIES Batteries 2,050 2,100 2,100 2,140 2,140 2,140 2,194 2,194 Tires - Vehicles 4,500 4,850 4,850 4,950 4,950 4,950 5,074 5,074 Tires - Off Road Tires 2,550 3,100 3,100 3,165 3,165 3,165 3,244 3,244 Total 9,100 10,050 10,050 10,255 10,255 10,255 10,512 10,512 6229 GENERAL SUPPLIES 3/8" Granit Chips for Pothole Patching 2,550 2,600 2,600 2,650 2,650 2,650 2,716 2,716 Bituminous Hot Mix 3,900 3,900 3,900 3,980 3,980 3,980 4,080 4,080 Bituminous Cold Mix 1,000 1,000 1,000 1,020 1,020 1,020 1,046 1,046 1" Crushed Limestone 1,825 1,860 1,860 1 1,900 1,900 1,948 1 1 -1/2" Crushed Rock 1,500 1,530 1,530 1,560 1,560 1,560 1,599 1,599 Sod/ Black Dirt (Sidewalk Repairs) 6,100 4,900 4,900 5,000 5,000 5,000 5,125 5,125 Trees for Sidewalk Repair & Ash Replc. 1 21,000 1 18,000 18,000 19,500 7,000 7,000 7,175 7,175 Move trees to Nat Res (Keep $7000),2014 Begin Ash Tree Program - EAB - - Hardware & Supplies 3,570 3,600 3,600 3,675 3,675 3,675 3,767 3,767 Hydroseed Mulch 2,000 1,530 1,530 1,560 1,560 1,560 1,599 1,599 Mulch and Landscape Supplies - Cedar - 2,000 2,000 1,530 1,530 1,530 1,568 1,568 Concrete Sealer - Ring Route & Cedar 12,000 12,400 12,400 12,660 12,660 12,660 12,977 12,977 2014 - Begin Maint on Cedar Ave - - Asphalt Emulsifier 6,100 6,225 6,225 6,355 6,355 6,355 6,514 6,514 6229 GENERAL SUPPLIES cont. Safety Equipment 2,050 2,050 2,050 2,095 2,095 2,095 2,147 2,147 Grass Seed 800 660 660 670 670 670 687 687 Line Item Reduction (30,000 (30,000) (30,000) Total 64,395 32,255 32,255 34 1 51.655 1 51,655 1 52,946 1 52,946 177 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Safety (Safety Glasses, hepatitis, 1,070 1,095 1,095 1,115 1,115 1,115 1,143 1,143 respirator, hearing & drug testing) Total 1,070 1,095 1,095 1.115 1,115 1.115 1,143 1,143 6237 TELEPHONE /PAGERS Mobile Phones (3 @$41 /month) 1,490 1,490 1,490 1.490 1,490 1.490 1,527 1,527 Total 1,490 1,490 1,490 1,490 1,490 1,490 1,527 1,527 6239 PRINTING /PUBLISHING Work Orders, Advertising, Misc 50 50 50 50 50 50 51 51 Temp No Parking Signs (4th of July) 330 335 335 340 340 340 349 349 DOT Safety Inspection Books 200 205 205 210 210 210 215 215 Total 580 590 590 600 600 600 615 615 6240 C. SERVICE /GARBAGE REMOVAL Landfill Dumping Fee (SET,rolloff dump, 10,250 9,495 9,495 9,700 9,700 9,700 9,943 9,943 road kill, stump grindings - disposal) - - Leaves - disposal 2,050 2,050 2,050 2,095 2,095 2,095 2,147 2,147 Landfill Dumping Fee (street sweepings) 12,300 12,050 12,050 12,300 12,300 12,300 12,608 12,608 Line Item Reduction (8,000) (8,000) (8,000) (4,000) (4,000) Total 24,600 15,595 15,595 16,095 24,095 20,095 24,697 20,697 6249 OTHER CONTRACTUAL SERVICES Curb, Gutter,Sidewalk Replace /Mud Jack 25,600 26,100 26,100 26,450 26,450 26,450 27,111 27,111 STS Crews 13,325 13,600 13,600 13,885 13,885 13,885 14,232 14,232 Ring Route Painting 65,000 66,350 66,350 67,740 67,740 67,740 69,434 69,434 Colored Concrete Sealing - Ring Route 8,000 15,500 15,500 16,320 16,320 16,320 16,728 16,728 Colored Concrete Sealing - Cedar Ave 6,500 10,500 10,500 10,720 10,720 10,720 10,988 10,988 Cedar Avenue Landscape Maint Contract 18,000 7,500 7,500 7,650 7,650 7,650 7,841 7,841 Cedar Avenue Irrigation System Maint 7,500 3,270 3,270 3,340 3,340 3,340 3,424 3,424 RR Misc.(Masonry, Trees, Sidewalks) 10,200 11,500 11,500 11,740 11,740 11,740 12,034 12,034 Repair & Resurface Pathways 45,000 45,950 45,950 46,915 46,915 46,915 48,088 48,088 Blvd Weed Spraying 5,000 5,105 5,105 5,210 5,210 5,210 5,340 5,340 Crack Sealing - - - - - - Shift to Road Improvement Fund Total 204,125 205,375 205,375 209,970 209,970 209,970 215,219 215,219 6255 UTILITIES - ELECTRIC Galaxie Sprinklers 285 355 355 360 360 360 369 369 Cedar Avenue 105 100 100 100 100 100 103 103 Gallavant Sprinklers 280 355 355 360 360 360 369 369 Total 670 810 810 820 820 820 841 841 6257 UTILITIES - WATER/SEWER Gallavant / Galaxie Sprinklers 260 380 380 390 390 390 400 400 Cedar Avenue 415 3,265 3,265 3,350 3,350 3,350 3,434 2,434 Total 260 3,645 3,645 3,740 3,740 3,740 3,834 2,834 6265 REPAIRS - EQUIPMENT Heavy Equipment 18,500 18,890 18,890 19,290 19,290 19,290 19,772 19,772 2 -Way Radios, Pagers 720 735 735 750 750 750 769 769 Paint /Repair Truck frame /box 3,000 3,050 3,050 3,115 3,115 3,115 3,193 3,193 3 Bucket Truck Annual Inspections 1,550 1,580 1,580 1,610 1,610 1,610 1,650 1,650 Line Item Reduction (5,000) (5,000) (4,000) Total 23,770 19,255 19,255 20,765 24,765 24,765 25,384 25,384 6275 SCHOOLS /CONF /EXP - LOCAL MN APWA / T2 / Snow Plow Seminar 750 750 750 765 600 600 615 615 Supervisor Training 350 350 350 355 300 300 308 308 Line Item Reduction (600) (600) (620) Total 1,100 500 500 500 900 900 923 923 6277 MILEAGE /AUTO ALLOWANCE Car Allowance 3,600 3,600 3,600 3,600 3,600 3,600 3,600 3,600 Total 3,600 3,600 3,600 3,600 3,600 3,600 3,600 3,600 6280 DUES & SUBSCRIPTIONS Superintendent Assoc. & Subscription 400 400 400 410 410 410 420 420 Total 400 400 400 410 410 410 420 420 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms & Boots (14 x $500) 6,400 7,400 7,400 7,400 7,400 7,400 7,585 7,585 Total 6,400 7,400 7,400 7,400 7,400 7,400 7,585 7,585 6310 RENTAL EXPENSE Screener Bucket Attachment 3,500 3,500 3,500 3,500 3,500 3,588 3,588 See 6740 below Concrete Trailer 300 - - - - - Total 300 3,500 3,500 3,500 3,500 3,500 3,588 3,588 6399 OTHER CHARGES Weather Monitor (Upgraded 2003) - - - Street Waste Hauling License 00 00 100 100 00 100 103 102 Total 100 00 100 100 100 100 103 102 178 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Replace Single Axle 307 Plow, $212,000 Equip. fund Equip. fund Replace Single Axle 327 Plow, $212,000 Equip. fund Equip. fund Replace Patch Truck (339) with Trailer Equip. fund Equip. fund Unit: $50,000 Replace F550 Truck 340 $70,000 Equip. fund Equip. fund Vbox Insert for Dura Patch Truck 9,500 9,500 Replace Stump Grinder 345 $47,000 Equip. fund Equip. fund Replace Crash Attenuator, $15,400 Equip. fund Equip. fund Equip. fund Replace Loader 351 $205,000 Equip. fund Equip. fund Equip. fund Replace Sign /Aerial Truck 338 $102,500 Equip. fund Equip. fund Equip. fund Replace Single Axle 381 Plow, $212,000 Equip. fund Equip. fund Equip. fund Replace 3/4 Ton Pickup /Plow 313 $35,700 Equip fund Equip fund Replace F550 Truck /Plow 323 $73,500 Equip fund Equip fund Replace F550 Truck / Plow 325 $73,500 Equip fund Equip fund Replace F550 Bucket Truck 326 $105,000 Equip fund Equip fund Replace Skid Loader 332 $39,000 Equip fund Equip fund Replace JD 997 Mower 335 $16,900 Equip fund Equip fund Replace JD 997 Mower 349 $16,900 Equip fund Equip fund Replace Toolcat 5600 347 $56,200 Equip fund Equip fund 6730 CAPITAL OUTLAY - VEHICLES Replace 3/4 Ton Pickup 337, $34,000 Equip Fund Replace Single Axle 310 Plow, $200,000 Equip Fund Replace Single Axle 312 Plow, $200,000 Equip Fund Replace Tool Cat No. 346, $50,000 Equip Fund Loader #350 w/ Versatile Blower Replace 520 Loadall #363 w/ Plow Replace Z Turn Mower (2 at $16,000 ea.) Replace Tractor Backhoe #303 ($110,000) - - - Replace Sweeper #331 ($200,000) Replace One Ton Dump Truck #362 Replace 3/4 Ton Pickups (311 and 318) Water Truck - Shared with Parks Replace Loader 336 w/ Versatile Blower Move to Equipment Certificate Replace Compressor - - Total - 9.500 9.500 6740 CAPITAL OUTLAY - OTHER ITEMS Screener Bucket Attachment (1/3 share) 14.400 - - Total 14,400 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges Total - - - - - - Total Net of Personnel 533,885 503,585 503,585 506,270 530,917 526,917 542,271 537,271 TOTAL EXPENSES $ 1,779,869 $ 1,803,165 $ 1,803,165 $ 1,859,850 $ 1,840,422 $ 1,836,422 $ 1,899,577 $ 1,894,576 179 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 32 1660 SNOW AND ICE REMOVAL Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Streets Division provides for snow plowing and ice control along the public street system. The budget includes funds for overtime expenses when plowing is conducted after hours or weekends. Road salt and ice control materials are also funded through this business unit. The City purchases road salt materials through the cooperative purchasing program administered by the State of Minnesota. SERVICE CATEGORIES The Public Works Street Maintenance Division provides the following winter road maintenance services for the City of Apple Valley. 1. Snow Plowing Services • Conduct snow plowing response to winter storms for 400 lane miles of the City public street system in the most efficient process possible with available resources • Provide trained operators to simultaneously deploy equipment within 14 plow districts within the City for winter storm events • Maintain plowing vehicle fleet consisting of 2 tandem axe] trucks, 10 single axel plow trucks, four large loaders, two midsized loaders, and 15 pick -up trucks with plows. 2. Snow Removal and Hauling Services • Remove excess snow accumulations at intersections to maintain safe sightlines for vehicle traffic • Remove excess snow storage from City facilities and along collector roadways to the extent feasible with available resources • Maintain snow loading equipment and use contract truck hauling to transport excess snow material 3. Ice Control Services ■ Maintain adequate road salt inventories to provide deicing of public roadways ■ Conduct advanced deicing strategies, including ground speed sensing of salt spreaders, pre- wetting brine injection on all salt trucks, and on -site mixing of specialized brine solutions for road salt wetting liquids ■ Provide anti -icing treatment along selected roadways to preempt ice formation and reduce overall salt usage 180 MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the Public Works Department continue development of the anti -icing program. An anti -icing program involves pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti -icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Lane Miles 409 410 416 422 424 Maintained Number of Snow /Ice Events 24 53 50 40 40 per Year Tons of Salt Material Used 1,380 3,425 2,900 2,300 2,300 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None - Overtime Only N/A N/A N/A Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None Summary Budget Department 32 Snow & Ice Removal (Overtime) 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Actual Proposed Proposed Expenditures: Salaries & Wages 76,892 152,299 164,182 135,000 138,400 142,000 145,550 Emp. Benefits 13,575 27,255 28,907 28,108 28,310 30,440 32,105 Supplies 160,870 280,693 224,938 184,695 214,975 209,150 213,680 Contractual Serv. 1,630 6,974 8,405 15,150 7,300 8,300 8,658 Training /Travel /Dues 1,699 2,135 1,683 1,650 1,875 1,875 1,917 Total Exp 254,666 469,356 428,115 364,603 390,860 391,765 401,910 Net addition to (use o� general revenues (254,666) (469,356) (428,115) (364,603) (390,860) (391,765) (401,910) 2015 Capital Outlay: None City of Apple Valley 181 Department Expense Summary Budget Years (2016 -2017) SNOW & ICE REMOVAL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 186 6113 - OVERTIME - REGULAR EMPLOYEES 135,000 164,182 138,400 53,430 142,000 142,000 145,550 145,550 6122 - COMP REQUEST 0 0 6123 - SALARY -OTHER 0 0 6105 -SALARIES AND WAGES 135,000 164,182 138,400 53,617 142,000 142,000 145,550 145,550 6138 - MEDICARE 1,958 2,320 2,010 760 2,060 2,060 2,110 2,110 6139 - FICA 8,370 9,921 7,255 3,250 8,805 8,805 9,025 9,025 6141 - PENSIONS -PERA 9,788 11,932 10,380 4,021 10,650 10,650 10,915 10,915 6142 -WORKERS COMPENSATION 7,992 4,734 8,285 1,848 8,925 8,925 10,055 10,055 6144 - LONG -TERM DISABILITY INSURANCE 380 0 0 6125 - EMPLOYEE BENEFITS 28,108 28,907 28,310 9,878 30,440 30,440 32,105 32,105 6100 - TOTAL PERSONNEL SERVICES 163,108 193,089 166,710 63,495 172,440 172,440 177,655 177,655 6215 - EQUIPMENT -PARTS 15,725 20,110 23,025 19,272 23,505 23,505 24,093 24,093 6229 - GENERAL SUPPLIES 168,970 204,833 191,950 74,188 185,645 185,645 189,587 189,587 6205 - SUPPLIES 184,695 224,943 214,975 93,460 209,150 209,150 213,680 213,680 6249 - OTHER CONTRACTUAL SERVICES 15,150 8,405 7,300 -282 14,300 8,300 14,658 8,658 6230 - CONTRACTUAL SERVICES 15,150 8,405 7,300 -282 14,300 8,300 14,658 8,658 6275- SCHOOLS /CONFERENCES /EXPLOCAL 1,650 1,600 1,675 0 1,675 1,675 1,717 1,717 6277 - MILEAGE /AUTO ALLOWANCE 0 83 200 70 200 200 200 200 6270 - TRNG /TRAVL /DUES /UNIF 1,650 1,683 1,875 70 1,875 1,875 1,917 1,917 6200 - TOTAL OPERATING COSTS 201,495 235,031 224,150 93,248 225,325 219,325 230,255 224,255 6333 - GENERAL -CASH DISCOUNTS -5 0 6301 -OTHER EXPENDITURES -5 0 6300 - TOTAL OTHER EXPENDITURES -5 0 364,603 428,115 390,860 156,744 397,765 391,765 407,910 401,910 182 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttime 6112 Salary- Seasonal Temp 6113 Overtime - Regular 135,000 138,400 138,400 142,000 142,000 142,000 145,550 145,550 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other - - - 6138 Medicare 1,958 2,010 2,010 2,060 2,060 2,060 2,110 2,110 6139 FICA 8,370 7,255 7,255 7,255 8,805 8,805 9,025 9,025 6141 Pension - PERA 9,788 10,380 10,380 10,650 10,650 10,650 10,915 10,915 6142 Work Comp Ins 7,992 8,285 8,285 8,925 8,925 8,925 10,055 10,055 6144 Long -Term Disability Insurance - 380 380 390 - - - - 6145 Hospital & Life Insurance Total 163,107 166,710 166,710 171,280 172,440 172,440 177,655 177,655 6215 EQUIPMENT - PARTS Tire Chains 2,200 1,000 1,000 1,020 1,020 1,020 1,046 1,046 Plow Cutting Edges 10,000 18,000 18,000 18,375 18,375 18,375 18,834 18,834 Backup Alarms /Light Bars 1,025 1,025 1,025 1,050 1,050 1,050 1,076 1,076 Additive Tank - 3,000 3,000 3,060 3,060 3,060 3,137 3,137 Connect Salt Brine to new Wash Bay 2,500 - - Anti -Icing Distributor Total 15,725 23,025 23,025 23,505 23,505 23,505 24,093 24,093 6229 GENERAL SUPPLIES Saft, Ice Control ('16 State prices) 101,695 119,800 119,800 122,200 123,400 123,400 126,485 126,485 less offsetting revenue from salt sale to ISD 196 (8,416) (12,000) (12,000) (13,000) (13,000) Clear Lane 60,775 65,500 65,500 66,810 67,465 67,465 69,152 69,152 Anti -Icing Additives 6,500 6,650 6,650 6,780 6,780 6,780 6,950 6,950 Sales Tax (Salt) Total 168,970 191,950 183,534 195,790 185,645 185,645 189,587 189,587 6249 OTHER CONTRACTUAL SERVICES Contract Snow Removal Equip 1,000 1,000 1,000 1,000 1,000 1,000 1,025 1,025 Plow Damage Sod Repairs 7,150 7,300 7,300 7,300 7,300 7,300 7,483 7,483 Trucking 7,000 6,000 6,000 6,000 6,000 6,000 6,150 6,150 Line Item Reduction 7,000 7,000 7,000 6,000 6,000 Total 15,150 7,300 7,300 7,300 14,300 8,300 14,658 8,658 6275 SCHOOLICONF /EXP - LOCAL Snow Removal School -DCTC 1,650 1,675 1,675 1,675 1,675 1,675 1,717 1,717 Total 1,650 1,675 1,675 1,675 1,675 1,675 1,717 1,717 6277 MILEAGE Snow & Ice Monitoring 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 Total Net of Personnel 201,495 224,150 215,734 228,470 225,325 219,325 230,254 224,254 TOTAL EXPENSES $ 364,603 $ 390,860 $ 382,444 $ 399,750 $ 397,765 $ 391,765 $ 407,910 $ 401,910 183 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 33 1680 TRAFFIC SIGNS/ SIGNALS/ MARKERS Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Street Maintenance Division provides for the maintenance of all signs, pavement markings and traffic signals located within the City street right -of -way. SERVICE CATEGORIES Maintenance for the City's traffic signs along public roadways, traffic control signal systems and pavement markings include the following services provided by Public Works Department staff using city -owned equipment, contractual services from private companies and inter - agency resources through joint powers agreements. 1. Traffic Sign Maintenance Services ■ Supply and maintain approximately 4,800 traffic control and street name signs throughout the City using public works staff and equipment • Inventory and monitor sign conditions using sign management software ■ Perform routine sign replacement to maintain Federal and State retroreflectivity standards for traffic signs in accordance with adopted City policy ■ Replace damaged signs and knock -downs 2. Traffic Signal System Maintenance Services • Provide maintenance for 12 city -owned traffic control signal systems through a Joint Powers Agreement with Dakota County, including signal programing, relamping, and minor electrical repairs • Contract for major electrical and equipment repair work for city -owned traffic control signal systems through a standing service contract with a private contractor • Respond to signal damage incidents and address questions regarding the operation of city -owned traffic control signal systems 3. Pavement Marking Maintenance Services • Inventory and monitor the condition of pavement markings on public streets in accordance with pending Federal and State standards • Provide for the repainting of all pavement markings on a routine basis to maintain compliance with standards 184 MAJOR OBJECTIVES FOR 2016 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro - reflectivity requirements. Retro - reflectivity is a term that refers to the amount of light reflected from vehicle headlights back toward the vehicle and the driver's eyes, making the signs appear brighter and easier to see at night. Road authorities must establish and implement a sign assessment or management method that will maintain minimum levels of sign retro - reflectivity. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Propose Item 2012 2013 2014 2015 2016 Total Number of Street Signs 4,850 5,580 5,755 5,800 5,850 Number of Signs Replaced 673 411 552 550 575 Feet of Markings Repainted 236,000 244,800 339,800 255,000 340,000 STAFFING Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Technical Specialist 0.75 1 1 1 Existing position transferred from Streets Division 1600 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None 0 0 0 0 Summary Budget Department 33- Traffic Signs /Signals /Markers 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 62,073 56,894 62,151 57,283 59,165 60,650 62,170 Emp. Benefits 9,449 11,812 12,850 22,593 24,370 25,465 26,485 Supplies 59,126 34,675 53,576 49,035 46,430 49,785 51,030 Contractual Serv. 19,299 47,774 63,559 76,335 51,725 65,280 67,232 Repairs & Maint. 75 - (1,288) 850 500 750 770 Other Exp. - 500 250 500 513 Capital outlay - - - - - Total Exp 150,022 151,155 190,848 206,596 182,440 202,430 208,200 Net addition to (use of) general revenues (150,022) (151,155) (190,848) (206,596) (182,440) (202,430) (208,200) Capital Outlay: None City of Apple Valley 185 Department Expense Summary Budget Years (2016 -2017) TRAFFIC SIGNS /SIGNALS /MARKERS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 56,160 58,772 57,735 22,378 59,180 59,180 60,670 60,670 6112 - SALARY - SEASONAL TEMP 2,845 90 6113 - OVERTIME - REGULAR EMPLOYEES 535 0 6123 - SALARY -OTHER 1,123 1,430 1,470 1,470 1,500 1,500 6105 - SALARIES AND WAGES 57,283 62,151 59,165 22,468 60,650 60,650 62,170 62,170 6138 - MEDICARE 831 891 860 329 880 880 900 900 6139 - FICA 3,552 3,811 3,670 1,406 3,760 3,760 3,855 3,855 6141 - PENSIONS -PERA 4,153 4,464 4,440 1,678 4,550 4,550 4,665 4,665 6142 -WORKERS COMPENSATION 3,391 3,684 3,540 1,507 3,810 3,810 4,295 4,295 6144 - LONG -TERM DISABILITY INSURANCE 166 160 165 165 170 170 6145 - MEDICAL INSURANCE 10,500 11,700 12,300 12,300 12,600 12,600 6125 - EMPLOYEE BENEFITS 22,593 12,850 24,370 4,920 25,465 25,465 26,485 26,485 6100 - TOTAL PERSONNEL SERVICES 79,876 75,002 83,535 27,388 86,115 86,115 88,655 88,655 6211 - SMALL TOOLS & EQUIPMENT 1,650 1,366 1,800 0 2,755 2,755 2,824 2,824 6212 - MOTOR FUELS /OILS 3,185 4,240 3,280 1,426 3,350 3,350 3,434 3,434 6215 - EQUIPMENT -PARTS 3,000 789 1,500 36 3,000 3,000 3,075 3,075 6229 - GENERAL SUPPLIES 41,200 47,181 39,850 5,283 40,680 40,680 41,697 41,697 6205 - SUPPLIES 49,035 53,576 46,430 6,746 49,785 49,785 51,030 51,030 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 220 0 220 0 225 225 231 231 6249 - OTHER CONTRACTUAL SERVICES 76,115 63,559 51,505 25,347 78,055 65,055 80,006 67,001 6230 - CONTRACTUAL SERVICES 76,335 63,559 51,725 25,347 78,280 65,280 80,237 67,232 6265 - REPAIRS - EQUIPMENT 850 0 500 0 750 750 770 770 6269 - REPAIRS -OTHER -1,288 0 6260 - REPAIRS AND MAINTENA 850 -1,288 500 0 750 750 770 770 6200 - TOTAL OPERATING COSTS 126,220 115,847 98,655 32,093 128,815 115,815 132,037 119,032 6310 - RENTAL EXPENSE 500 0 250 0 500 500 513 513 6333 - GENERAL -CASH DISCOUNTS 0 0 6301 -OTHER EXPENDITURES 500 0 250 0 500 500 513 513 6300 - TOTAL OTHER EXPENDITURES 500 0 250 0 500 500 513 513 6701 -TOTAL CAPITAL OUTLAY 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 206,596 190,848 182,440 59,481 215,430 202,430 221,205 208,200 186 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 33: TRAFFIC SIGNS /SIGNALS /MARKERS - 1680 Public Works Department COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 56,160 57,735 57,735 59,180 59,180 59,180 60,670 60,670 6113 Overtime - Reg - - - - - - 6123 Salaries - Other 1,123 1,430 1,430 1,470 1,470 1,470 1,500 1,500 6138 Medicare 831 860 860 880 880 880 900 900 6139 FICA 3,552 3,670 3,670 3,760 3,760 3,760 3,855 3,855 6141 Pension - PERA 4,153 4,440 4,440 4,550 4,550 4,550 4,665 4,665 6142 Worker's Compensation 3,391 3,540 3,540 3,810 3,810 3,810 4,295 4,295 6144 Long -Term Disability Insurance 166 160 160 165 165 165 170 170 6145 Hospital & Life Insurance 10,500 11,700 11,700 12,300 12,300 12,300 12,600 12,600 Total 79,876 83,535 83,535 86,115 86,115 86,115 88,655 88,655 6211 SMALL TOOLS Replace Power Tool on Sign Truck 400 - - 2,000 2,000 2,000 2,050 2,050 Post Puller Replacement - 1,500 1,500 - - - - - General Tools for Sign Install - Replace 375 300 300 305 305 305 313 313 Post Pounder Replace - - - - - - - - Mobile Computer Docking for Vehicle 425 - - - - - Cartegraph License Purchase 450 450 450 450 461 461 Labtop Computer - - - - - - - - Total 1,650 1,800 1,800 2,755 2,755 2,755 2,824 2,824 6212 MOTOR FUELS /OILS Nolead Fuel - Unit 338 3,185 3,280 3,280 3,350 3,350 3,350 3,434 3,434 Total 3,185 3,280 3,280 3,350 3,350 3,350 3,434 3,434 6215 EQUIPMENT PARTS Vehicle Parts - Unit 338 800 800 800 800 800 800 820 820 Signal Parts, Circuit Bds, Loop Detectors 2,200 700 700 700 2,200 2,200 2,255 2,255 Total 3,000 1,500 1,500 700 3,000 3,000 3,075 3,075 6229 GENERAL SUPPLIES Crosswalk Striping Paint 1,200 2,500 2,500 2,550 2,550 2,550 2,614 2,614 Street Name Plate Replacement 3,100 9,000 9,000 9,190 9,190 9,190 9,420 9,420 Post - Traffic Signs 3,075 8,000 8,000 8,170 8,170 8,170 8,374 8,374 Bracket & Misc Hardware 1,525 1,500 1,500 1,530 1,530 1,530 1,568 1,568 Traffic Control Signs 15,400 8,000 8,000 8,165 8,165 8,165 8,369 8,369 Project Signs, Brackets, Posts Replace 10,250 9,000 9,000 9,190 9,190 9,190 9,420 9,420 Replace Traffic Counters 6,000 - - - - (22 over 3 yrs @ 1,250 ea) - - - Replace Counter Batteries (Resume'l5) 1,200 1,200 1,225 1,225 1,225 1,256 1,256 Counter Cover (Resume '15) - - - - - Traffic Cones and Temp Traffic Control 650 650 650 660 660 660 677 677 Total 41,200 39,850 39,850 40,680 40,680 40,680 41,697 41,697 6239 PRINTING Forms, Temp Signs 220 220 220 225 225 225 231 231 Total 220 220 220 225 225 225 231 231 6249 OTHER CONTRACTUAL SERVICES Street Striping - JPA 27,850 40,000 40,000 40,800 40,800 40,800 41,820 41,820 Street Striping - Contract - - - - - Signal Maint - Dakota Co Agreement 19,500 19,725 19,725 20,135 20,135 20,135 20,638 20,638 Semaphore Painting (2 peryear) 15,000 10,000 10,000 10,200 10,200 10,200 10,455 10,455 Traffic Signal Rehab & Repairs 13,000 5,200 5,200 5,310 5,310 5,310 5,443 5,443 Cartegraph Maintenance Fee 765 1,580 1,580 1,610 1,610 1,610 1,650 1,650 Line Item Reduction (25,000) (25,000) (24,000) (13,000) (13,005) Total 76,115 51,505 51,505 54,055 78,055 65,055 80,006 67,001 6265 REPAIRS - EQUIPMENT Traffic Counters (resume exp 2014) 850 500 500 500 750 750 770 770 Total 850 500 500 500 750 750 770 770 6310 RENTALEXPENSE Coring Drill Rental 500 250 250 250 500 500 513 513 Total 500 250 250 250 500 500 513 513 6730 CAPITAL OUTLAY -VEHICLES None - - - - - - - Total - - - - - - - Total Net of Personnel 126,720 98,905 98,905 102,515 129,315 116,315 132,550 119,545 TOTAL EXPENSES 206,596 182,440 182,440 188,630 215,430 202,430 221,205 208,200 187 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 37 1700 Park /Recreation Administration DESCRIPTION OF ACTIVITY Expenses related to most full -time Parks & Recreation staff members, along with expenses that are accounted as administrative. MAJOR OBJECTIVES FOR 2016 Maintain the same level of administrative members and services as previous years. Provide /maintain comprehensive parks and recreation activities, open space, and trail system that residents will utilize and be proud of. IMPACT M EASURES / PERFORMANCE INDI CATORS Actual Actual Projected Projected _ 20 2014 2015 2016 Manage $14.43 million dollars of park bond projects ✓ Neighborhood park upgrades and trail improvements S upport Community Celebrations: Freedom Days Mid- Winter Fest ✓ ✓ ✓ ✓ Music the Park .. .. . .......................... ✓ ✓ ✓ Winter Concert Series at Valleywood Support Parks and Recreation Advisory Committee: _ Number of public meetings: 6 6 6 6 Manage all Parks and Recreation activities to provide outstanding service, facilities, and programs to our residents ................................................................................ ............................... I . No. of Parks 50 50 50 50 No. Athletic Fields 105 105 105 105 Miles of trails 65 65 65 65 Aqua Center & Redwood Pool users 69,973 64,262 70,000 70,000 Teen center users 15,563 11,567 13,500 13,500 F. JCRP . users 264,400 268,400 265,000 265,000 Hours of Community Center use 10,656 11,217 10,500 10,500 Outdoor Skating Rink users 23,412 21,646 20,000 20,000 Rounds of Golf played at Valleywood 30,165 32,564 34, 34,000 ^Support of local Civic Organizations: Valley Athletic Association Eastview Athletic Association Apple Va Hockey Association Eastview Hockey Association Boy Scouts / Girl Scouts Rotary Club ✓ ✓ ✓ y Chamber of Commerce ✓ ✓ ✓ y 188 Regular Status Personnel Schedule -FTE's Actual Actual Actual Proposed Proposed Position Title 2012 2013 2014 2015 2016 Parks and Recreation Director 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 Recreation Supervisor 11 3.25 3.25 3.0 3.0 3.0 Department Assistant 1 1 1 1 1 Department Specialist 1 1 1 1 1 Custodian .75 .75 .75 .70 .70 Temporary Status Personnel Schedule -(# hours) Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 Seasonal 1560 1560 1560 1560 1560 Summary Budget Department 37 - Park/Recreation Administration 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 532,727 547,728 554,451 564,328 561,690 586,289 606,540 Emp. Benefits 126,304 148,535 158,653 157,474 169,160 175,705 182,125 Supplies 4,737 3,953 1,816 4,700 4,250 4,750 4,350 Contractual Serv. 59,129 50,613 53,006 65,100 65,500 66,500 69,000 Repairs & Maint. 2,324 3,016 3,806 2,600 2,600 2,600 3,000 Training /Travel /Dues 16,357 13,733 14,533 20,150 18,500 16,750 16,850 Other Exp. 52,456 54,452 61,212 60,900 59,550 59,050 65,250 Capital outlay - - - - 10,000 - - Misc 2,469 - - - - - Total Exp 796,503 822,030 847,477 875,252 891,250 911,644 947,115 Net addition (use) of (796,503) (822,030) (847,477) (875,252) (891,250) (911,644) (947,115) g eneral revenues 2016 CAPITAL OUTLAY None 2017 CAPITAL OUTLAY Building Capital Outlay Requests moved to Muni Bldg Fund City of Apple Valley 189 Department Expense Summary Budget Years (2016 -2017) PARK /RECREATION ADMINISTRATION 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 475,009 493,267 485,400 244,363 501,035 501,035 518,975 518,975 6111 -SALARY PART -TIME 59,139 58,085 61,450 30,398 70,014 70,014 71,765 71,765 6112 - SALARY - SEASONAL TEMP 15,028 0 6113 - OVERTIME - REGULAR EMPLOYEES 1,030 947 1,030 527 1,060 1,060 1,060 1,060 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6121 - INSURANCE CASH BENEFIT 2,151 677 6123 - SALARY -OTHER 14,122 13,810 14,180 14,180 14,740 14,740 6105 - SALARIES AND WAGES 564,328 554,451 561,690 275,966 586,289 586,289 606,540 606,540 6138 - MEDICARE 8,183 7,874 8,360 3,891 8,475 8,475 8,795 8,795 6139 - FICA 34,562 33,670 35,385 16,638 36,040 36,040 37,200 37,200 6141 - PENSIONS -PERA 39,824 40,115 42,130 20,647 43,845 43,845 45,490 45,490 6142 -WORKERS COMPENSATION 3,890 4,013 3,615 1,948 3,860 3,860 4,395 4,395 6144- LONG -TERM DISABILITY INSURANCE 1,415 1,332 1,370 685 1,405 1,405 1,465 1,465 6145 - MEDICAL INSURANCE 69,600 64,689 78,300 32,825 82,080 82,080 84,780 84,780 6146 - DENTAL INSURANCE 0 4,133 0 2,329 6147 - LIFE INSURANCE -BASIC 0 67 0 17 6148 - LIFE INSURANCE -SUPP /DEPEND 0 2,759 0 1,361 6125 - EMPLOYEE BENEFITS 157,474 158,653 169,160 80,341 175,705 175,705 182,125 182,125 6100 - TOTAL PERSONNEL SERVICES 721,802 713,103 730,850 356,307 761,994 761,994 788,665 788,665 6210 - OFFICE SUPPLIES 2,250 1,453 2,300 1,135 2,300 2,300 2,300 2,300 6211 - SMALL TOOLS & EQUIPMENT 106 20 100 100 6215 - EQUIPMENT -PARTS 200 0 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 2,250 257 1,750 119 2,250 2,250 2,250 1,750 6205 - SUPPLIES 4,700 1,816 4,250 1,274 4,750 4,750 4,850 4,350 6235 - CONSULTANT SERVICES 6,000 1,985 6,000 -5,758 10,000 10,000 10,000 10,000 6237 - TELEPHONE /PAGERS 3,000 2,193 3,000 809 3,000 3,000 2,500 2,500 6238 - POSTAGE /UPS /FEDEX 11,000 13,419 11,000 6,726 11,000 14,000 13,000 16,000 6239 - PRINTING 41,600 35,270 45,000 18,550 43,000 39,000 43,000 40,000 6249 - OTHER CONTRACTUAL SERVICES 3,500 139 500 335 500 500 500 500 6230 - CONTRACTUAL SERVICES 65,100 53,006 65,500 20,662 67,500 66,500 69,000 69,000 6265 - REPAIRS - EQUIPMENT 2,600 3,806 2,600 1,356 2,600 2,600 3,000 3,000 6260 - REPAIRS AND MAINTENA 2,600 3,806 2,600 1,356 2,600 2,600 3,000 3,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,000 2,782 3,000 340 3,000 3,000 3,000 3,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 4,000 2,177 4,000 140 2,000 2,000 2,000 2,000 6277 - MILEAGE /AUTO ALLOWANCE 8,200 5,189 6,500 1,634 6,500 6,500 6,500 6,500 6278 - SUBSISTENCE ALLOWANCE 500 0 500 0 750 750 750 750 6279 - EDUCATION ASSISTANCE 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 3,600 3,770 3,600 3,184 3,600 3,600 3,700 3,700 6281 - UNIFORM /CLOTHING ALLOWANCE 850 615 900 100 900 900 900 900 6270 - TRNG /TRAVL /DUES /UNIF 20,150 14,533 18,500 5,398 16,750 16,750 16,850 16,850 6200 - TOTAL OPERATING COSTS 92,550 73,161 90,850 28,690 91,600 90,600 93,700 93,200 6310 - RENTAL EXPENSE 6,250 4,775 6,300 2,455 6,300 6,300 6,000 6,000 6333 - GENERAL -CASH DISCOUNTS -14 -7 6351 -VISA/BANK CHARGES 2,750 0 2,750 0 2,750 2,750 2,750 2,750 6355 - ONLINE REGISTRATION FEES 14,000 21,001 14,500 8,970 14,500 14,500 21,000 21,000 6399 - OTHER CHARGES 37,900 35,450 36,000 15,726 36,000 35,500 36,000 35,500 6301 -OTHER EXPENDITURES 60,900 61,212 59,550 27,143 59,550 59,050 65,750 65,250 City of Apple Valley 190 Department Expense Summary Budget Years (2016 -2017) PARK /RECREATION ADMINISTRATION 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6300 - TOTAL OTHER EXPENDITURES 60,900 61,212 59,550 27,143 59,550 59,050 65,750 65,250 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 10,000 90,000 0 6701 - TOTAL CAPITAL OUTLAY 0 10,000 90,000 0 6700 - TOTAL CAPITAL OUTLAY 0 10,000 90,000 0 875,252 847,476 891,250 412,140 913,144 911,644 1,038,115 947,115 191 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 37: PARKIRECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 475,009 485,400 485,400 499,350 501,035 501,035 520,315 520,315 6111 Salary- Parttime 59,139 61,450 61,450 64,030 70,014 70,014 71,765 71,765 6112 Salary- Seasonal Temp 15,028 - - 6113 Overtime - Reg 1,030 1,030 1,030 1,060 1,060 1,060 1,060 1,060 6123 Salaries - Other 14,122 13,810 13,810 14,040 14,180 14,180 14,570 14,570 6138 Medicare 8,183 8,360 8,360 8,605 8,475 8,475 8,690 8,690 6139 FICA 34,562 35,385 35,385 36,235 36,040 36,040 36,745 36,745 6141 Pension - PERA 39,824 42,130 42,130 43,385 43,845 43,845 44,940 44,940 6142 Work Comp Ins 3,890 3,615 3,615 4,400 3,860 3,860 4,355 4,355 6144 Long -term Disability Insurance 1,415 1,370 1,370 1,410 1,405 1,405 1,445 1,445 6145 Hospital & Life Insurance 69,600 78,300 78,300 82,080 82,080 82,080 84,780 84,780 Total 721,802 730,850 730,850 754,595 761,994 761,994 788,665 788,665 6210 OFFICE SUPPLIES 2,250 2,300 2,300 2,300 2,300 2,300 2,300 2,300 Total 2,250 2,300 2,300 2,300 2,300 2,300 2,300 2,300 6211 SMALL TOOLS & EQUIPMENT 100 100 Total - - - - - - 100 100 6215 EQUIPMENT - PARTS 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6229 GENERAL SUPPLIES Youth Athletic Association 750 500 500 750 750 750 750 750 Administration 750 500 500 750 750 750 750 750 Desk & Chairs 750 750 750 750 750 750 Other 750 750 Trend Reduction (500) Total 2,250 1,750 1,750 2,250 2,250 2,250 2,250 1,750 6235 CONSULTANT SERVICES Technical Asst. Park Development 6,000 6,000 6,000 6,000 10,000 6,000 10,000 10,000 Total 6,000 6,000 6,000 6,000 10,000 6,000 10,000 10,000 6237 TELEPHONE Miscellaneous 3,000 3,000 3,000 3,000 3,000 3,000 2,500 2,500 Total 3,000 3,000 3,000 3,000 3,000 3,000 2,500 2,500 6238 POSTAGE /UPS /FEDEX Mail Brochures 11,000 11,000 11,000 11,000 11,000 14,000 13,000 16,000 Total 11,000 11,000 11,000 11,000 11,000 14,000 13,000 16,000 6239 PRINTING /PUBLISHING Regular /Annual Publications 41,600 45,000 45,000 45,000 43,000 45,000 43,000 43,000 Trend Reduction (3,400) (4,000) (3,000) Total 38,200 45,000 45,000 45,000 43,000 41,000 43,000 40,000 6249 OTHER CONTRACTUAL SERVICES Coaching Certification Facility Access 1,000 Arts, Cultural Program 1,000 - - - - - Disabled Program - Interpreters, Aids 1,500 500 500 500 500 500 500 500 Total 3,500 500 500 500 500 500 500 500 6265 REPAIRS - EQUIPMENT Multi -use 2,600 2,600 2,600 2,600 2,600 2,600 3,000 3,000 Total 2,600 2,600 2,600 2,600 2,600 2,600 3,000 3,000 6275 SCHOOL/CONF /EXP - LOCAL 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6276 SCHOOL/CONF /EXP - OTHER Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Director 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Rec Supir 2,000 2,000 2,000 reduce overall (2,000) (2,000) (2,000) Total 4,000 4,000 4,000 4,000 2,000 4,000 2,000 2,000 6277 MILEAGE ALLOWANCE Car Allowance Staff mileage 8,200 6,500 6,500 6,500 6,500 6,500 6,500 6,500 Total 8,200 6,500 6,500 6,500 6,500 6,500 6,500 6,500 6278 SUBSISTANCE ALLOWANCE 500 500 500 750 750 750 750 750 Total 500 500 500 750 750 750 750 750 6279 EDUCATION ASSISTANCE Total 192 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS MRPA, NRPA 3,600 3,600 3,600 3,600 3,600 3,600 3,700 3,700 Total 3,600 3,600 3,600 3,600 3,600 3,600 3,700 3,700 6281 UNIFORMS /CLOTHING ALLOWANCE 850 900 900 900 900 900 900 900 Total 850 900 900 900 900 900 900 900 6310 RENTAL EXPENSE Copier 6,250 6,300 6,300 6,300 6,300 6,300 6,000 6,000 Total 6,250 6,300 6,300 6,300 6,300 6,300 6,000 6,000 6355 ON -LINE REGISTRATION FEES 14,000 14,500 14,500 14,500 14,500 14,500 21,000 21,000 Total 14,000 14,500 14,500 14,500 14,500 14,500 21,000 21,000 6399 OTHER CHARGES Volunteer Program 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 4th of July Fireworks 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 4th of July Parade 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 4th of July Rental 1,900 - - - - - Trend Reduction (500) (500) Total 37,900 36,000 36,000 36,000 36,000 1 35,500 36,000 35,500 6351 BANK CHARGE FEES VISA/Bank charges 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Total 2,750 2,750 2,750 2,750 2,750 2,750 2,750 2,750 6740 CAPITAL OUTLAY - OTHER ITEMS Registration Software Upgrade 10,000 10,000 Add'I Hayes Park Surveillance Equp. Dept. Mobile App 25,000 Analog Internal Surveillance Camera Conversion 30,000 Replace Hayes Park Electronic Sign 35,000 Total 10,0001 10,000 90,000 - Total Net of Personnel 150,050 160,400 160,400 151,150 151,150 149,650 249,450 158,450 TOTAL EXPENSES $ 871,852 $ 891,250 $ 891,250 $ 905,745 $ 913,144 $ 911,644 $ 1,038,115 $ 947,115 193 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 38 1710 Park Maintenance DESCRIPTION OF ACTIVITY The maintenance, repair and beautification of 675+ acres spread over 50 parks. Business unit includes 300 acres of weekly mowing, 105 athletic fields, 53 playground structures, 2 aquatic facilities, park shelters and buildings, hockey rinks, courts, planting beds, fountains, walking trails and numerous other facilities and qualities. OBJECTIVES FOR 2016 • Tending to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user's needs and expectations by providing a clean, safe, properly prepared and well maintained parks, trails, and facilities. Comprehensive Plan Key 1 — Sustainable, Key 6 - Play and Preserve, and Key 7 - Healthy and Active • Continue Additions of Wildflowers to Robert L. Erickson Park. - Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Replace Hockey Rink at Apple Valley East. - Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Microseal Parking Lot at Alimagnet, Delaney, Farquar, Lac Lavon, and Hagemeister Parks. - Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Replace Roofs on Legion Field and Soccer Stadium Press Box /Concessions. - Comprehensive Plan Key 6 — Play and Preserve. SERVICE CATEGORIES 1. Park Maintenance Management (1710) The size and complexity of facilities within our system require a person who spends 100% of work time dedicated to maintenance and care of these parks and facilities. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Department Priority 1: To provide consistent quality, it must be performed by City staff. Comprehensive Plan Key 2 — Livable, Key 6 — Play and Preserve, Key 7 — Healthy and Active, and Key 11 - Service 2. Athletic Field Maintenance (1715 & 1780) Thousands of residents both adults and children play on our athletic fields each and every day. They deserve well prepared and safe facilities. It is an essential function of Park Maintenance to groom, paint, and provides good turf management to meet this purpose as stated above. 194 With changes that occur with field size from season to season, and with tournament coverage, and preparation issues with rain, this does not appear to be a lucrative private business. Department Priority 1: To provide consistent quality, it must be performed by City staff. Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 3. Park Grounds Maintenance (1720 & 1770 & 1760) Well maintained parks and green spaces highlight the quality of living in our community. The Park Maintenance Division mows up to 300 acres weekly, removes garbage and litter, plants and maintains trees in the park urban forest, and routinely maintains flower and shrub beds with the system. As we have grown, we have developed working relationships with private vendors for mowing, diseased tree removal, weed spraying, irrigation, and turf maintenance practices such as aeration and overseeding. Department Priority 2: General Park Operations have positive effect on quality of life. Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 4. Ice Rink / Ice Sheet Maintenance (1725) Winter outdoor sports are a necessity for a high quality of life for all Minnesotans. By providing quality outdoor skating for our residents, we help meet that need. We in Park Maintenance have the equipment and knowledge to provide this program in the most efficient system possible. In providing the quality of ice that we can, the private sector would need to purchase and /or construct implements to increase productivity and quality. Department Priority 3: City staff is best equipped to handle operation. Scope of operation will always be a judgment decision. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 5. Park Shelter / Park Building Maintenance (1730) We currently have 24 park buildings and picnic shelters that require routine maintenance. They must be presented in a clean, well- maintained condition for users. This is a natural activity for Park Maintenance to clean, repair, and remove trash from these locations on a daily basis. Schedules can change fast so the routine prep may lag if this process would be privatized. We contract mechanical maintenance with private contractors. 195 Department Priority 1: If we are to rent facilities for use, they must be prepared in a first class manner. Under City Council direction, the amount of usable facilities could be lessened. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 6. Play Equipment Maintenance (1735) Playgrounds (playscapes) have been an essential component of public parks and schools for over 100 years. Government agencies provide 90% of these facilities. The Park Maintenance Division has two nationally certified playground inspectors. We also have the equipment and supplies for the routine removal of graffiti. Inspections and follow -up work potentially could be privatized to certified inspectors. Things do break frequently and we are very expedient in making the requested repair. Department Priority 1: We own the equipment, we must maintain it. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 7. Sidewalk, Pathway, Parking Lot Maintenance (1740) This is an activity which includes the plowing and surface maintenance of sidewalks, pathways, and park parking lots. Many people use the walkways in the winter for recreational walking; therefore, it is within the mission of Park Maintenance to provide this service. Parking lots must be plowed to allow use of other facilities. Sometimes a route must be cleared four or five times during a snow event due to drifting, Street Department widening of the street, etc. Familiarity and constant attention to detail may not be profitable for the private sector. Department Priority 3: Some municipalities do not plow snow from walkways or apply just a limited amount of plowing effort. Comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 8. Court and Game Area Maintenance (1745) Tennis, basketball, volleyball, pickleball, and disc golf are wholesome pursuits with the Apple Valley park system. We attempt to provide a multitude of activities for residents to recreate. Providing these types of facilities are key to a well- rounded park and recreation system. The routine inspection, cleaning, changing of nets is standard practice within the division and we have good control of outcome. Resurfacing of courts is always contractual. Department Priority 2: These are fundamental park facilities that should be maintained. 196 Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 9. Swimming Pool Maintenance (1750) We have two well -used swimming facilities within the City of Apple Valley. They enhance a comprehensive recreation program. Although daily chemical monitoring and pool cleaning have been privatized, the pre and post season set -ups and teardowns are conducted in- house. Daily mechanical checks and bathhouse janitorial are handled in- house. Department Priority 2: We have several nationally certified pool operators on staff that are extremely efficient problem solvers. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 10. Rec Support (1755) This is the labor provided for the Freedom Days Festivities, Mid - Winter Fest, Puppet Wagon Set -up, Breakfast with Santa and the Easter Bunny Etc. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active 11. Other Dept. Support (1785) This covers during emergency operations, park personnel working for other divisions e.g. snow plowing, flooding etc. Comprehensive Plan Key 5 — Safe, Key 8— Accessible, and Key 11 — Service 197 COMPARATIVE BUDGET EXPENDITURES The following table is the expenses that have been captured over the past three years related to the service categories identified above. The 2014 budget (and past budgets) encompass these services within the department -wide Park Maintenance Budget 2012 % of 2013 % of 2014 % of Service categories total total total Actual Dept Actual Dept Actual Dept 1710 Park Management 570,893 25.4% 598,612 25.5% 554,511 23.2% 1715 /1780 Athletic Fields 408,512 18.1% 407,446 17.4% 491,198 20.5% 1720/1770/1760 Park Grounds 607,608 27.0% 538,890 23.0% 633,272 26.4% 1725 Ice Rinks 62,861 2.8% 69,457 3.0% 95,452 4.0% 1730 Park Shelter /Bldgs 238,882 10.6% 184,250 7.9% 193,902 8.1% 1735 Playground Structures 17,189 .8% 17,404 0.7% 18,628 0.8% 1740 Sidewalk, Pathway, Lot Maint/Plowing 39,870 1.8% 76,684 3.3% 77,608 3.2% 1745 Court/Game Areas 9,001 0.4% 113,504 4.8% 7,931 0.3% 1750 Swimming Pools 54,288 2.4% 62,581 2.7% 60,829 2.5% 1755 Recreation Support 5,785 0.3% 7,555 0.3% 8,170 0.3% 1765 Equipment 208,834 9.3% 217,081 9.3% 234,190 9.8% 1775 Training 8,498 0.4% 12,437 0.5% 15,643 0.7% 1785 Other Dept. Support 19,749 0.9% 40,050 1.7% 3,203 0.1% Total Park Maint dept. 2,251,971 100.0% 2,221,316 100.0% 2,394,537 100.0% 198 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Parkland Acres 675 675 675 675 680 Add'I Cortland Acres 5 Athletic Field Maintenance Athletic Fields 105 105 105 105 105 Park Grounds Maintenance Managed Turf 300 acres /wk 300 acres /wk 300 acres /wk 300 acres /wk 300 acres /wk Planting Beds Maintained 39 39 39 39 39 Irrigation Systems 7 7 7 7 7 Ice Rink Maintenance Outdoor Sheets of Ice 25 25 25 25 25 Outdoor Hockey Rinks 11 11 11 11 11 Park Shelter /Bldg Maint. Park Shelters /Buildings 24 24 24 24 24 Playground Structure Maint. Playgrounds 53 53 53 53 53 Certified Playground Inspectors 2 2 2 2 2 Sidewalk,Pathway, Lot Maint. Internal Park Paths 15 Miles 15 Miles 15 Miles 15 Miles 15 Miles Pathway and Sidewalk Plowing 72 Miles 72 Miles 72 Miles 72 Miles 72 Miles Parking Lots Maintained 31 31 31 31 31 Swimming Facilities 2 2 2 2 2 Outdoor Court & Game Area Maint Pickleball Courts 0 6 6 6 6 Tennis Courts 20 20 20 20 20 Basketball Courts 20 20 20 20 20 Volleyball Courts 17 17 17 17 17 Disc Golf Course 1 1 1 1 1 Outdoor Skate Park 1 1 1 1 1 Archery Range 1 1 1 1 1 Swimming Pool Maint. Redwood Pool 1 1 1 1 1 Family Aquatic Center 1 1 1 1 1 Certified Pool Operators 3 3 3 3 3 Regular Status Personnel Schedule —FTE's Actual Actual Actual Adopted Proposed Position Title 2012 2013 2014 2015 2016 Park Mntce Superintendent 1 1 1 1 1 Park Foreman 3 3 3 3 3 Tech Specialist 5 5 5 5 5 Park Maintenance I/ 11 6 7 6 6.5 7 199 Summary Budget Department 38 - Park Maintenance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 1,045,567 1,096,656 1,106,365 1,106,365 1,165,335 1,222,185 1,272,345 Emp. Benefits 355,763 364,702 385,570 385,570 419,465 446,170 467,685 Supplies 299,367 282,740 305,225 305,225 305,950 314,900 325,600 Contractual Serv. 138,570 155,049 147,562 147,562 169,800 152,240 155,500 Utilities 271,947 214,175 185,012 185,012 221,500 226,000 233,000 Repairs & Maint. 36,934 30,950 59,876 59,876 72,250 125,000 62,000 Training /Travel /Dues 13,152 11,564 13,903 13,903 12,720 15,300 15,350 Other Exp. 51,022 50,241 51,291 51,291 53,700 52,000 51,500 Capital outlay 39,650 139,875 139,736 139,736 49,000 30,500 32,000 VERF 207,755 212,950 Total Exp 2,251,972 2,345,952 2,394,540 2,394,540 2,469,720 2,792,050 2,827,930 Net addition (use) of (2,251,972) (2,345,952) (2,394,540) (2,394,540) (2,469,720) (2,792,050) (2,827,930) general revenues Funded in Funded Object 2016 CAPITAL OUTLAY operating Budget #6269 - Repairs Replace #260 Sod Cutter 4,500 Redexim Deep Tine Aerator 26,000 Replace Playground Tiles Kelley Park 65,000 Micro -seal Alimagnet, Delaney, Farquar, Lac 30,000 Lavon & Hagemeister Parking Lots 30,500- 95,000 Funded in Funded Object operating Budget #6269 - Repairs 2017 Capital Outlay Fence and Path between fields JCRPW 40,000 Less School District share (20,000) 20,000 Replace AV East Hockey Rink 12,000 Micro -Seal Parking Lots 30,000 32,000 30,000 Building related capital outlay requests moved to Muni Building Fund Vehicle Capital Outlay now included in the VERF Fund City of Apple Valley 200 Department Expense Summary Budget Years (2016 -2017) PARK MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 882,270 910,278 924,875 469,037 968,690 968,690 1,008,615 1,008,615 6111 - SALARY PART -TIME 0 0 6112 - SALARY - SEASONAL TEMP 181,500 167,443 171,500 72,400 176,000 176,000 185,000 185,000 6113 - OVERTIME - REGULAR EMPLOYEES 45,000 54,294 46,000 30,502 51,000 51,000 51,000 51,000 6121 - INSURANCE CASH BENEFIT 3,270 1,693 6122 - COMP REQUEST - 29,414 - 17,390 6123 - SALARY -OTHER 17,645 22,960 26,495 26,495 27,730 27,730 6124 - OVERTIME - SEASONAL TEMP 494 101 6105 - SALARIES AND WAGES 1,126,415 1,106,365 1,165,335 556,343 1,222,185 1,222,185 1,272,345 1,272,345 6138 - MEDICARE 16,333 15,277 17,030 7,631 17,665 17,665 18,450 18,450 6139 - FICA 69,838 65,251 68,810 32,631 75,525 75,525 78,885 78,885 6141 - PENSIONS -PERA 68,506 70,847 74,465 36,097 78,165 78,165 81,550 81,550 6142 - WORKERS COMPENSATION 25,688 30,901 32,330 16,924 35,220 35,220 40,500 40,500 6144 - LONG -TERM DISABILITY INSURANCE 2,610 2,631 2,730 1,351 2,895 2,895 3,500 3,500 6145 - MEDICAL INSURANCE 211,200 182,308 224,100 88,954 236,700 236,700 244,800 244,800 6146 - DENTAL INSURANCE 15,601 8,150 6147 - LIFE INSURANCE -BASIC 180 47 6148 - LIFE INSURANCE -SUPP /DEPEND 2,575 1,613 6125 - EMPLOYEE BENEFITS 394,175 385,570 419,465 193,398 446,170 446,170 467,685 467,685 6100 - TOTAL PERSONNEL SERVICES 1,520,590 1,491,935 1,584,800 749,741 1,668,355 1,668,355 1,740,030 1,740,030 6210 - OFFICE SUPPLIES 100 308 100 324 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 10,000 13,527 10,000 4,677 14,000 14,000 11,500 11,500 6212 - MOTOR FUELS /OILS 90,000 90,464 91,800 30,469 95,000 93,000 100,000 98,000 6213 - FERTILIZER 50,000 46,171 48,000 27,023 48,000 48,000 50,000 50,000 6214 - CHEMICALS 4,000 4,230 3,000 1,957 4,000 4,000 5,000 5,000 6215 - EQUIPMENT -PARTS 42,200 44,302 40,000 11,587 44,000 44,000 43,000 43,000 6216 - VEHICLES- TIRES /BATTERIES 7,000 6,374 7,100 5,069 12,500 7,500 8,000 7,000 6229 - GENERAL SUPPLIES 101,000 99,849 105,950 58,572 109,300 104,300 121,000 111,000 6205 - SUPPLIES 304,300 305,225 305,950 139,678 326,900 314,900 338,600 325,600 6235 - CONSULTANT SERVICES 0 930 0 785 6237 - TELEPHONE /PAGERS 12,000 9,140 11,000 4,436 11,000 10,000 12,000 11,000 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 55 68 6240 - CLEANING SERVICE /GARBAGE 19,000 23,313 17,500 5,375 18,000 18,000 20,000 20,000 6249 - OTHER CONTRACTUAL SERVICES 137,000 114,125 141,300 31,515 124,240 124,240 140,000 124,500 6230 - CONTRACTUAL SERVICES 168,000 147,562 169,800 42,178 153,240 152,240 172,000 155,500 6255 - UTILITIES - ELECTRIC 98,000 98,765 98,500 24,307 100,000 100,000 105,000 105,000 6256 - UTILITIES - NATURAL GAS 10,000 7,313 8,000 2,026 9,000 8,000 10,500 8,000 6257 - UTILITIES -PRO PANE/WATER /SEWER 126,000 78,934 115,000 1,049 118,000 118,000 130,000 120,000 6250 - UTILITIES 234,000 185,012 221,500 27,382 227,000 226,000 245,500 233,000 6265 - REPAIRS - EQUIPMENT 18,700 15,408 20,000 3,717 20,000 20,000 22,000 22,000 6266 - REPAIRS - BUILDING 10,000 6,394 12,250 3,903 10,000 10,000 14,000 10,000 6269 - REPAIRS -OTHER 57,200 38,074 40,000 4,275 110,000 95,000 30,000 30,000 6260 - REPAIRS AND MAINTENA 85,900 59,876 72,250 11,896 140,000 125,000 66,000 62,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 2,000 2,389 2,000 2,135 2,000 2,000 2,000 2,000 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 500 353 520 300 550 550 600 600 6281 - UNIFORM /CLOTHING ALLOWANCE 10,000 11,161 10,200 6,688 12,750 12,750 12,750 12,750 City of Apple Valley 201 Department Expense Summary Budget Years (2016 -2017) PARK MAINTENANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6270 - TRNG /TRAVL /DUES /UNIF 12,500 13,903 12,720 9,123 15,300 15,300 15,350 15,350 6200 - TOTAL OPERATING COSTS 804,700 711,577 782,220 230,256 862,440 833,440 837,450 791,450 6310 - RENTAL EXPENSE 75,000 49,812 53,700 1,211 52,000 52,000 56,500 51,500 6330 - SALES /USE TAX 94 0 6333 - GENERAL -CASH DISCOUNTS -441 -93 6399 - OTHER CHARGES 1,825 50 6301 -OTHER EXPENDITURES 75,000 51,291 53,700 1,168 52,000 52,000 56,500 51,500 6300 - TOTAL OTHER EXPENDITURES 75,000 51,291 53,700 1,168 52,000 52,000 56,500 51,500 6601 - TOTAL DEPRECIATION 0 0 6600 - TOTAL DEPRECIATION 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 -350 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 104,000 137,601 42,000 26,600 74,000 0 150,000 32,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 3,000 2,485 7,000 5,669 30,500 30,500 6745 - VERF CHARGES 0 0 207,755 207,755 212,950 212,950 6701 - TOTAL CAPITAL OUTLAY 107,000 139,736 49,000 32,269 312,255 238,255 362,950 244,950 6700 - TOTAL CAPITAL OUTLAY 107,000 139,736 49,000 32,269 312,255 238,255 362,950 244,950 2,507,290 2,394,540 2,469,720 1,013,434 2,895,050 2,792,050 2,996,930 2,827,930 CITY OF APPLE VALLEY 2016 BUDGET 202 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE- 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 882,270 924,875 924,875 968,690 968,690 1,008,615 1,008,615 6111 Salary- Parttime 6112 Salary- Seasonal Temp 181,500 171,500 171,500 176,000 176,000 185,000 185,000 6113 Overtime - Reg 45,000 46,000 46,000 51,000 51,000 51,000 51,000 6114 Overtime - Temp 6123 Salaries - Other 17,645 22,960 22,960 26,495 26,495 27,730 27,730 6138 Medicare 16,333 17,030 17,030 17,665 17,665 18,450 18,450 6139 FICA 69,838 68,810 68,810 75,525 75,525 78,885 78,885 6141 Pension - PERA 68,506 74,465 74,465 78,165 78,165 81,550 81,550 6142 Work Comp Ins 25,688 32,330 32,330 35,220 35,220 40,500 40,500 6144 Long -term Disability Insurance 2,610 2,730 2,730 2,895 2,895 3,500 3,500 6145 Medical Insurance 211,200 224,100 224,100 236,700 236,700 244,800 244,800 Total 1,520,590 1,584,800 1,584,800 1,668,355 1,668,355 1,740,030 1,740,030 6210 OFFICE SUPPLIES General 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6211 SMALL TOOL & EQUIPMENT Tools & Misc Equip 10,000 10,000 10,000 10,000 10,000 11,500 11,500 4 Handheld Two -Way Radios 4,000 4,000 Total 10,000 10,000 10,000 14,000 14,000 11,500 11,500 6212 MOTOR FUELS /OILS Unleaded Gasoline 90,000 91,800 91,800 95,000 93,000 100,000 98,000 Diesel Fuel Total 90,000 91,800 91,800 95,000 93,000 100,000 98,000 6213 FERTILIZER 53,000 48,000 48,000 48,000 48,000 50,000 50,000 Sales tax savings 3,000 Total 50,000 48,000 48,000 48,000 48,000 50,000 50,000 6214 CHEMICALS 4,000 3,000 3,000 4,000 4,000 5,000 5,000 Total 4,000 3,000 3,000 4,000 4,000 5,000 5,000 6215 EQUIPMENT - PARTS Vehicle and Equipment Parts 38,000 34,000 34,000 38,000 38,000 35,000 35,000 Play Equipment Parts 2,000 2,000 2,000 2,000 2,000 3,000 3,000 Irrigation Parts 5,000 4,000 4,000 4,000 4,000 5,000 5,000 Sales Tax Savings 2,800 Total 42,200 40,000 40,000 44,000 44,000 43,000 43,000 6216 EQUIPMENT - TIRES /BATTERIES 7,000 7,100 7,100 7,500 2,500 8,000 7,000 Rims and Tires for #202 5,000 5,000 Total 7,000 7,100 7,100 12,500 7,500 8,000 7,000 6229 GENERAL SUPPLIES -ATHLETIC FIELDS /COURTS Athletic field paint 19,000 18,000 18,000 19,000 19,000 20,000 20,000 Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Diamond Dry, Turface, Etc. 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Bases, plates, rubbers 2,500 2,500 2,500 3,000 3,000 3,000 3,000 Aglime 8,000 7,000 7,000 7,000 7,000 8,000 8,000 Mound clay 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fence Repair Material 2,000 2,000 2,000 1,500 1,500 2,500 2,500 Volleyball, Soccer, Tennis Nets 1,000 1,000 1,000 1,500 1,500 1,500 1,500 Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Pickleball Standards (3,000) (3,000) (3,000) (3,000) (300) Reduce to trend 5,000 10,000 Total 36,500 34,500 34,500 36,000 33,700 42,000 32,000 GENERAL SUPPLIES - LANDSCAPE Grass seed /seed mat 12,500 12,000 12,000 14,000 14,000 14,500 14,500 Topsoil /compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Sod 3,000 3,000 3,000 2,000 2,000 2,000 2,000 Landscape Block /Timbers 6,000 5,000 5,000 6,000 4,000 5,000 5,000 Tree Trust and Scout Projects 10,000 10,000 10,000 10,000 10,000 10,000 Trees /shrubs, etc. 10,000 9,000 9,000 9,000 9,000 10,000 10,000 Sales Tax Savings 3,000 2,000 2,000 2,000 2,000 Total 32,500 41,000 41,000 43,000 41,000 45,500 45,500 GENERAL SUPPLIES - PAINT Paint, Stain, Varnish 4,000 6,000 6,000 6,000 5,500 6,000 6,000 Rollers, Brushes, Drop Cloths 4,000 2,000 2,200 2,200 2,000 2,500 2,500 Total 8,000 8,000 8,200 8,200 7,500 8,500 8,500 CITY OF APPLE VALLEY 2016 BUDGET 203 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE- 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND GENERAL SUPPLIES - BUILDINGS Lumber and Metal for Repair of Rinks, Buildings, Benches, Tables, etc. 10,000 10,200 10,200 10,500 10,500 12,000 12,000 Reconstruct Hagemeister Park Rink Total 10,000 10,200 10,200 10,500 10,500 12,000 12,000 GENERAL SUPPLIES - CLEANING Soap, Disinfectants, Brooms, Toilet 8,000 8,150 8,150 8,000 8,000 9,000 9,000 Scrubbers, Mop Heads, Restroom Paper Products Total 8,000 8,150 8,150 8,000 8,000 9,000 9,000 GENERAL SUPPLIES - SHOP Fasteners, Light Bulbs, Zip Ties, 4,000 4,100 4,100 3,600 3,600 4,000 4,000 Garbage Bags, Rags, Tape, Sandpaper, Small Repair Parts, Hardware Total 4,000 4,100 4,100 3,600 3,600 4,000 4,000 6229 TOTLA GENERAL SUPPLIES - All Business 1 99,000 105,950 106,150 109,300 104,300 121,000 111,000 6235 CONSULTANT SERVICES Total - - - - - - - 6237 TELEPHONE /PAGERS Park buildings, foremen, superintendent 12,000 11,000 11,000 11,000 10,000 12,000 11,000 Total 12,000 11,000 11,000 11,000 10,000 12,000 11,000 6240 C. SERVICE /GARBAGE REMOVAL Buildings - Trash, yard dumpster, landfill fees, and yard waste 19,000 17,500 20,000 18,000 18,000 20,000 20,000 Total 19,000 17,500 20,000 18,000 18,000 20,000 20,000 6249 OTHER CONTRACTUAL SERVICES Sentence to Service Contract Cost 13,000 13,300 13,300 14,000 14,000 14,500 14,500 Contract Weed Spraying 25,000 22,000 22,000 23,000 23,000 24,000 23,500 Contract Mowing of smaller parks 42,000 52,000 41,240 41,240 41,240 52,000 42,000 Diseased Tree Removal 16,000 16,000 16,000 16,000 16,000 17,000 17,000 Tree Trust 3,000 3,000 3,000 3,000 3,500 3,500 Irrigation, Maintenance Service for Cobblestone Lake Park 27,000 24,000 24,000 25,000 25,000 27,000 27,000 Septic Pumping - Quarry Point Park & 11,000 11,000 2,000 2,000 2,000 2,000 2,000 - Huntington Park Reduce to trend 5,000 Total 137,000 141,300 118,540 124,240 124,240 140,000 124,500 6255 UTILITIES - ELECTRIC Building, Athletic Field, Parking Lot, 104,000 98,500 98,500 100,000 100,000 105,000 105,000 Fountain and Walkway Lights Sales Tax Savings 6,000 Total 98,000 98,500 98,500 100,000 100,000 105,000 105,000 6256 UTILITIES - NATURAL GAS 10,000 8,000 8,000 9,000 8,000 10,500 8,000 Total 10,000 8,000 8,000 9,000 8,000 10,500 8,000 6257 UTILITIES - OTHER Water, Sewer 130,000 115,000 125,000 118,000 118,000 130,000 120,000 Add] Service Cobblestone, Quarry Pt Sales Tax Savings 4,000 Total 126,000 115,000 125,000 118,000 118,000 130,000 120,000 6265 REPAIRS - EQUIPMENT Larger Outside Repairs 20,000 20,000 20,000 20,000 20,000 22,000 22,000 Sales Tax Savings 1,300 Total 18,700 20,000 20,000 20,000 20,000 22,000 22,000 6266 REPAIRS - BUILDINGS Outside Trade Contractors - Heating /Cooling, Electrical and other Contractual Repairs 10,000 12,250 10,000 10,000 10,000 14,000 10,000 Total 10,000 12,250 10,000 10,000 10,000 14,000 10,000 6269 REPAIRS - OTHER Repair and Chip Seal Hayes Lots 20,000 Overlay West Galaxie Path 160th to 155th 28,700 Crack Fill Fog Seal Cobblestone Paths 5,500 Crack Fill Fog Seal Diamond Path Paths 2,000 Crack Fill and Fog Seal Farquar Park Paths 1,000 Crack fill /seal JCRPW lots Re- locate backstop and infield at Greenleaf 10,000 10,000 Replace Kelley Playground Tiles 65,000 65,000 Repair Storm Sewer Bad Path Diamond Path 15,000 Overlay and patch Hayes Lots - 225,000 - ( Request moved to Muni Bldg Fund) (225,000) Trails Overlay and Seal coating: 30,000 30,000 30,000 30,000 30,000 30,000 Micro -Seal Alimagnet, Delaney, Farquar, Lac Lavon, and Hagemeister Parking Lots Total i 57,2001 40,000 1 40,000 110,000 95,000 1 30,000 1 30,000 CITY OF APPLE VALLEY 2016 BUDGET 204 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE- 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF /EXP - LOCAL 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6276 SCHOOL /CONF /EXP - OTHER Park Conf. - Superintendent - Total - - - - - - - 6280 DUES & SUBSCRIPTIONS MPSA, MRPA, STMA, MNLA 500 520 520 550 550 600 600 Total 500 520 520 550 550 600 600 6281 UNIFORM /CLOTHING ALLOWANCE Uniform/Boots /Safety Equip (winter boots) 10,000 10,200 10,200 12,750 12,750 12,750 12,750 Total 10,000 10,200 10,200 12,750 12,750 12,750 12,750 6310 RENTAL EXPENSE Misc. and Portable Commodes 35,000 18,000 18,000 14,000 14,000 18,000 18,000 Mower Leasing 40,000 35,700 35,700 38,000 38,000 38,500 38,500 Reduce to trend (5,000) Total 75,000 53,700 53,700 52.000 52,000 56,500 51,500 6730 CAPITAL OUTLAY - VEHICLES Replace #215 2002 Toro 580 -D Mower Move to Equipment Certicate Replace 231 3/4 Ton Pick -Up Replace 234 1999 GMC Water Truck Move to Equipment Certicate Replace 201 2001 JD 44 Tractor Move to Equipment Certicate Replace #222 2003 Holder Sidewalk Unit ( $57,000 to Equip CE Equip. Fund Equip. Fund Replace #228 2005 3/4 Ton PU with Plow ($32,000 to Equip C Equip. Fund Equip. Fund Additional Tractor/ No increase with Q.P. Equip. Fund Equip. Fund Total 6735 CAPITAL OUTLAY - OTHER IMP Sport Court Surface - Farquar Tennis Sport Court Surface - Delaney Tennis Wildwood Picnic Shelter 10,000 New Cobblestone Floating Dock 45,000 Two Replacement Rinks at JCRPW 25,000 Alimagnet Grant Match 20,000 Replace AC at Quarry Point Bldg 4,000 Kelley Park Parking Lot Park Ded. Park Ded. Cortland Development Tennis Court Park ded. Park ded. Cortland Development Playstructure Park ded. Park ded. Cortland Development Landscape / Seed Park ded. Park ded. Fence and Path between fields JCRPW 40,000 40,000 Cost share of fence with school district (20,000) Replace Galaxie Playstructure 55,000 Sanitary Sewer Connection at Quarry Point Park ded. Park ded. Roof Dugouts on Two JCRPE SB Fields 10,000 10,000 Fencing of Quarry Point Maintenance Yard 20,000 20,000 Replace Delaney rink 12,000 12,000 Replace A.V.East Rink 12,000 12,000 Re -roof Valley Middle Building - 55,000 Re -roof Teen Center Building 50,000 Metal Roof Socer Stadium Concession Bldg 6,000 Metal Roof Legion Concession Bldg 6,000 Total 0 1 4.000 42,000 42,000 74,000 - 150,000 32,000 6740 CAPITAL OUTLAY - OTHER ITEMS Replace 2005 Kawasaki Mule Redexim Deep Tine Aerator 26,000 26,000 Spare Irrigation Pump for JCRP 3,000 Kaivac Machine 4,000 4,000 Replace JCRPE Irrigation Pump 3,000 3,000 Replace #254 2009 Toro Workman /Rahn Rake ($20,000 to Eq Equip Fund Replace #216 T Trailer (1989) - verf 12000 Replace #229 T Trailer (2000) verf 12000 Replace #260 Sod Cutter - 4,500 4,500 Total 3,000 7,000 7,000 1 30,500 1 30,500 CITY OF APPLE VALLEY 2016 BUDGET 205 ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE- 1710 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6745 VEHICLE REPLACEMENT -VERF VERF - Vehicle Replacement Charges 207,755 207,755 212,950 212,950 Replace #224 2006 F -250 Extended Cab verf 22,500 Replace #233 2003 E -350 Van verf 22,000 Replace #232 2001 Sterling Water Truck verf 130,000 verf Replace #235 2006 F -150 4x2 Pick -up verf 18,450 verf Replace # 227 2006 F -250 4x4 Pick -up verf 27,000 verf Replace # 244 2009 Toro 4700 -D Mower verf 67,650 verf Replace # 238 2006 F -350 One Ton Dump verf 43,000 verf Replace #246 2007 F -350 44 One Ton Dump verf 42,130 verf 42,130 Replace #247 2007 F -250 3/4 Ton Pick Up verf 42,130 verf 42,130 Replace #209 Holder C -242 verf 26,791 verf 26,791 Replace #212 2002 JD 110 Backhoe verf 100,000 verf 100,000 Replace #216 2002 763 Skid Loader verf 31,500 verf 31,500 Replace #217 2005 New Holland Tractor verf 100,000 verf 100,000 Replace #251 2005 New Holland Tractor verf 100,000 verf 100,000 Replace #253 2011 Kawasaki Mule verf 14,000 verf 14,000 Replace #259 2010 Toro Workman verf 24,160 verf 24,160 Replace #252 Mule Work Cart verf verf Replace # 203R Sweepster Broom ($11,000) verf verf Replace #256 1997 Sweepstar ($31,000) verf verf Replace #262 2006 CH Sweepstar verf verf Replace #272 2004 Toro Rake and Vac verf verf Total - - - 207,7551 207,755 212,950 212,950 Total Net of Personnel 984,700 884,920 872,610 1,226,695 1,123,695 1,256,900 1,087,900 TOTAL EXPENSES 2,505,290 2,469,720 2,457,410 $ 2,895,050 $ 2,792,050 2,996,930 2,827,930 206 •e• e ®a• ss *r* ®0oa ®00' Apple Notes: 207 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 39 1800 Recreation Programs DESCRIPTION OF ACTIVITY The recreation programs budget includes a number of general recreation programs, such as Summer Playground, Puppet Theatre, Outdoor Skating /Warminghouses, Teen Center, Youth, Teen, Adult and Family Recreation Programs, etc. Provide fun, learning situations where parents and children learn and experience together. Some programs focus on adults and /or children as individuals, while other classes provide the opportunity to build close family /parent /child relationships while providing social interactions with folks with similar interests and goals. Recreation programs provide a service that contributes to the social, physical, educational, mental, emotional, cultural and general well -being of the community and its people. By providing these services the department strives to provide adequate physical facilities and program opportunities, which encourage people of the community to become more self- sustaining in their leisure. Comprehensive Key 6 — Play and Preserve, Key 7 — Healthy and Active & Key 10 — Learning OBJECTIVES FOR 2016 Continue to offer a variety of programs for various demographics /population in as cost - effective manner as possible. PERFORMANCE MEASURES /EFFECTIVENESS /EFFICIENCY: After Action Reports with attendance, revenue and expenditure figures are completed for each program offered, each season. Recommendations for each program are documented. The program is dropped if it is determined to be less successful. The program is continued if it is very successful, well attended or worthwhile to our mission, or if implemented changes can make it successful. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Playground Program Participants 2,505 2,703 3,527 3,500 3,500 Outdoor Skating Attendance 15,500 23,412 21,646 20 20 Teen Center Attendance 12,455 15,563 11,567 13 13 Freedom Days Fun Run Participants 397 492 511 500 500 (2 & 5 Milers) Freedom Days Fun Run Participants 57 98 101 100 100 (1/2 Milers) Puppet Wagon Attendance 4,581 4,656 4,768 5,000 5,000 Aroma Art Attendance 1,545 1,663 1,811 1,800 1,800 208 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Program Coordinator 1 1 1 1 1 Teen Center Supervisor .75 .75 .75 .75 .75 Custodian .25 .25 .25 .25 .25 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Warminghouse Attendant 30 30 30 30 30 Lead Puppet Performer 4 4 4 4 4 Rec Program Assistant 4 4 4 4 4 Playground Leader 10 10 10 10 10 Activities of this Business Unit Adopted Adopted Adopted Adopted Proposed Activities within this budget 2012 2013 2014 2015 2016 Summer Playground Program ✓ ✓ ✓ ✓ ✓ Puppet Wagon ✓ ✓ ✓ ✓ ✓ Winter Outdoor Ice Skating ✓ ✓ ✓ ✓ ✓ Teen Programs ✓ ✓ ✓ ✓ ✓ Preschool Open Gym ✓ ✓ ✓ ✓ ✓ 209 Summary Budget Department 39 - Recreation Programs 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Budget Budget Proposed Proposed Revenue: Quarry Pt Concessions 1,272 2,111 - - - - - JCRP Concessions 6,664 4,579 7,648 8,000 5,000 5,300 5,400 Summer Playground Activities 7,747 9,950 10,535 7,000 9,000 10,000 10,300 Pre School Programs 21,130 19,445 35,702 25,000 20,000 21,000 21,600 Teen Programs - - 1,000 1,000 1,100 1,100 Puppet Wagon - - - - - - Vending Commissions 2,411 3,091 2,169 3,000 3,000 3,200 3,300 Rentals - Fields 23,135 17,514 18,075 30,000 25,000 20,000 20,000 Rentals - Hayes - 60,794 70,126 42,000 65,000 65,000 70,000 Rentals - JCRP - - - - - - - Rentals - Teen Center 887 1,891 1,319 1,000 1,000 1,000 1,000 Rentals - Other 10,442 6,436 7,731 7,000 7,000 7,000 7,000 73,688 125,811 153,305 124,000 136,000 133,600 139,700 Expenditures: Salaries & Wages 125,789 150,419 127,926 128,254 131,315 134,575 132,270 Emp. Benefits 18,877 22,128 18,776 18,365 20,200 19,505 20,420 Supplies 7,675 12,474 8,864 11,400 13,500 11,200 10,650 Contractual Serv. 15,251 18,948 22,624 14,200 17,100 17,600 17,900 Repairs & Maint. 447 1,711 71 6,000 2,500 6,500 1,500 Training /Travel /Dues 3,258 2,630 1,730 3,550 2,200 1,900 1,900 Other Exp. 3,839 3,355 4,237 6,000 4,500 4,200 4,200 VISA/MC Charges - - - Items for resale 1,661 2,396 977 3,000 1,000 1,000 1,000 Capital outlay - - - Total Exp 176,797 214,061 185,205 190,769 192,315 196,480 189,840 Net addition to (use of) (103,109) (88,250) (31,900) (66,769) (56,315) (62,880) (50,140) general revenues 2016 CAPITAL OUTLAY Teen Center Interior Painting $ 5,000 Teen Center Main Room Flooring $15,000 $20,000 Building related capital requests included in the Muni Bldg Fund 2017 CAPITAL OUTLAY None City of Apple Valley 210 Department Expense Summary Budget Years (2016 -2017) RECREATION PROGRAMS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 0 0 0 6111 -SALARY PART -TIME 80,054 61,981 82,950 20,300 66,640 66,640 70,000 65,000 6112 - SALARY - SEASONAL TEMP 46,000 65,945 46,000 42,098 65,200 65,200 65,000 65,000 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6123 - SALARY -OTHER 2,200 2,365 2,735 2,735 2,270 2,270 6124 - OVERTIME - SEASONAL TEMP 0 34 6105 -SALARIES AND WAGES 128,254 127,926 131,315 62,431 134,575 134,575 137,270 132,270 6138 - MEDICARE 1,860 1,855 1,905 905 1,950 1,950 1,990 1,990 6139 - FICA 7,952 7,931 8,140 3,871 8,345 8,345 8,510 8,510 6141 - PENSIONS -PERA 5,963 5,189 6,400 1,754 5,205 5,205 5,420 5,420 6142 -WORKERS COMPENSATION 2,590 3,801 3,755 2,270 4,005 4,005 4,500 4,500 6125 - EMPLOYEE BENEFITS 18,365 18,776 20,200 8,800 19,505 19,505 20,420 20,420 6100 - TOTAL PERSONNEL SERVICES 146,619 146,702 151,515 71,231 154,080 154,080 157,690 152,690 6210 - OFFICE SUPPLIES 200 185 200 325 200 200 400 400 6211 - SMALL TOOLS & EQUIPMENT 1,000 101 500 220 500 300 750 550 6215 - EQUIPMENT -PARTS 200 0 200 0 200 100 200 100 6229 - GENERAL SUPPLIES 10,000 8,578 12,600 1,193 12,600 10,600 12,600 9,600 6205 - SUPPLIES 11,400 8,864 13,500 1,737 13,500 11,200 13,950 10,650 6235 - CONSULTANT SERVICES -1 0 6237 - TELEPHONE /PAGERS 906 524 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 600 711 600 286 600 600 600 600 6240 - CLEANING SERVICE /GARBAGE 500 677 300 348 300 300 300 300 6249 - OTHER CONTRACTUAL SERVICES 13,100 20,331 16,200 4,049 16,700 16,700 17,000 17,000 6230 - CONTRACTUAL SERVICES 14,200 22,624 17,100 5,207 17,600 17,600 17,900 17,900 6265 - REPAIRS - EQUIPMENT 1,000 0 500 0 500 500 500 500 6266 - REPAIRS - BUILDING 5,000 0 2,000 0 2,000 6,000 2,000 1,000 6269 - REPAIRS -OTHER 71 244 6260 - REPAIRS AND MAINTENA 6,000 71 2,500 244 2,500 6,500 2,500 1,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 300 224 200 0 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 900 851 1,000 28 1,000 1,000 1,000 1,000 6280 - DUES & SUBSCRIPTIONS 350 332 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 2,000 323 1,000 0 1,000 700 1,000 700 6270 - TRNG /TRAVL /DUES /UNIF 3,550 1,730 2,200 28 2,200 1,900 2,200 1,900 6200 - TOTAL OPERATING COSTS 35,150 33,288 35,300 7,216 35,800 37,200 36,550 31,950 6310 - RENTAL EXPENSE 2,000 1,735 1,500 0 1,500 1,700 1,500 1,700 6330 - SALES /USE TAX 9 0 6333 - GENERAL -CASH DISCOUNTS -1 0 6399 - OTHER CHARGES 4,000 2,494 3,000 550 3,000 2,500 3,000 2,500 6301 -OTHER EXPENDITURES 6,000 4,237 4,500 550 4,500 4,200 4,500 4,200 6300 - TOTAL OTHER EXPENDITURES 6,000 4,237 4,500 550 4,500 4,200 4,500 4,200 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6540 - TAXABLE MISC FOR RESALE 3,000 977 1,000 172 1,000 1,000 1,000 1,000 6545 - NON - TAXABLE MISC FOR RESALE 0 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 3,000 977 1,000 172 1,000 1,000 1,000 1,000 City of Apple Valley 211 Department Expense Summary Budget Years (2016 -2017) RECREATION PROGRAMS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30115 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6500 - TOTAL LIQUOR EXPENDITURES 3,000 977 1,000 172 1,000 1,000 1,000 1,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 20,000 0 10,000 0 6701 -TOTAL CAPITAL OUTLAY 0 0 20,000 0 10,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 20,000 0 10,000 0 190,769 185,204 192,315 79,170 215,380 196,480 209,740 189,840 212 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttime 80,054 82,950 82,950 85,795 66,640 66,640 70,000 70,000 6112 Salary- Seasonal Temp 46,000 46,000 46,000 46,000 65,200 65,200 65,000 60,000 6123 Salary-Other 2,200 2,365 2,365 2,555 2,735 2,735 2,270 2,270 6138 Medicare 1,860 1,905 1,905 1,950 1,950 1,950 1,990 1,990 6139 FICA 7,952 8,140 8,140 8,330 8,345 8,345 8,510 8,510 6141 Pension - PERA 5,963 6,400 6,400 6,625 5,205 5,205 5,420 5,420 6142 Work Comp 2,590 1 3,755 3,755 4,035 4,005 4,005 4,500 4,500 Total 146,619 151,515 151,515 155,290 154,080 154,080 157,690 152,690 6210 OFFICE SUPPLIES 200 200 200 200 200 200 400 400 Total 200 200 200 200 200 200 400 400 6211 SMALL TOOLS & EQUIPMENT 1,000 500 500 500 500 300 750 550 Total 1,000 500 500 500 500 300 750 550 6215 EQUIPMENT /PARTS 200 200 200 200 200 100 200 100 Total 200 200 200 200 200 100 200 100 6229 GENERAL SUPPLIES Quarry Point Park 350 200 200 200 200 200 100 100 Programs - Puppet Wagon 450 700 700 700 700 700 600 600 Programs -ADA Interpreter /Aid 200 200 200 200 200 200 100 100 Programs - Teens 2,000 3,500 3,500 3,500 3,500 3,500 3,000 3,000 Programs - Cultural 3,500 5,000 5,000 5,000 5,000 5,000 4,000 4,000 Programs - Summer Playground 2,700 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Programs -Winter Skating 400 500 500 500 500 500 300 300 Programs - Preschool Gym 400 500 500 500 500 500 500 500 Trend Reductions (2,000) (2,000) (2,000 ) (2,000) (4,000) (3,000) Total 10,000 12,600 12,600 12,600 12,600 10,600 12,600 9,600 6239 PRINTING /PUBLISHING Flyers and Posters 600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 6240 GARBAGE /CLEANING SERVICES 500 300 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 300 6249 OTHER CONTRACTUAL SERVICES ADA Interpreter /Aide 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Programs - Fun Run 1,600 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Programs - Playground Bus 2,600 3,500 3,500 4,000 4,000 4,000 4,000 4,000 Programs -Teens Bus 800 Programs - Other 3,500 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Teen Center WiFi 600 700 700 700 700 700 1,000 1,000 Total 13,100 16,200 16,200 16,700 16,700 16,700 17,000 17,000 6265 REPAIRS - EQUIPMENT Puppet Wagon 1,000 500 500 500 500 500 500 500 Total 1,000 500 500 500 500 500 500 500 6266 REPAIRS - BUILDING 5,000 2,000 2,000 2,000 2,000 6,000 2,000 1,000 Total 5,000 2,000 2,000 2,000 2,000 6,000 2,000 1,000 6275 SCHOOL/CONF /EXP - LOCAL MRPA Summer Lead Workshop 300 200 200 200 200 200 200 200 Puppetry School Teen Programs Total 300 200 200 200 200 200 200 200 6277 MILEAGE ALLOWANCE Summer Playground Staff 900 1 1 1 1 1 1 1 Total 900 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6280 Dues & Subscriptions Health Dept License - Quarry Point Park 350 - - Total 350 - - 6281 UNIFORM /CLOTHING ALLOWANCE Staff Shirts - Summer Playground /Puppeteer 500 500 500 500 500 300 500 300 Staff Shirts - Teens 500 400 400 400 400 300 400 300 Program Staff Apparel 1,000 100 100 100 100 100 100 100 Total 2,000 1,000 1,000 1,000 1,000 700 1,000 700 6310 RENTAL EXPENSE Portable Toilets 2,000 1,500 1,500 1,500 1,500 1,700 1,500 1,700 Total 2,000 1,500 1,500 1,500 1,500 1,700 1,500 1,700 6399 OTHER CHARGES Outing Fees - ADA Interpreter /Aid 500 250 250 250 250 250 250 250 Outing Fees - Teens 1,250 750 750 750 750 750 750 750 Outing Fees - Summer Playground 2,250 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Trend Reduction (500) (500) Total 4,000 3,000 3,000 3,000 3,000 2,500 3,000 2,500 213 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6540 TAXABLE FOR RESALE Quarry Point Park 2,000 Teen Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 3,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6735 CAPITAL OUTLAY - OTHER IMP Teen Center Interior Painting - 5,000 5,000 Teen Center Main Room Flooring 15,000 15,000 Teen Center Skate Park Equipment 5,000 Teen Center Entertainment System 5,000 Total 20,000 20,000 - 10,000 - Total Net of Personnel 44,150 40,800 40,800 61,300 61,300 1 42,400 52,050 37,150 TOTAL EXPENSES $ 190,769 $ 192,315 $ 192,315 $ 216,590 $ 215,380 1 $ 196,480 $ 209,740 $ 189,840 215 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 40 1930 Redwood Pool DESCRIPTION OF ACTIVITY The Redwood facility continues to be the heart of summer activity in the Southwest corner of Apple Valley. The Pool performs a vital service to this community, a fun safe place for kids to go each day. The Redwood Outdoor Pool is located in Redwood Park and is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool with depths running from three to twelve feet and features a diving board and a climbing wall. The smaller wading pool is appropriate for young children, with a water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is also the primary teaching facility for the city's American Red Cross "Learn to Swim" program, providing instruction to children and adults in swimming and water safety community wide. During weeknights, after swimming lessons, and during mornings and weekend nights, "exclusive use" rentals are offered to the public. These rentals have become very popular, especially on weekend nights. The newly renovated concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2016 We will track low income participation in swimming lessons and develop outreach to advance lesson and program marketing to these populations. An emphasis here will not only improve lesson outreach, and potentially income through development of new markets, but can further our mission and stated mission goals. Learning to swim does "Contribute to the social, physical, educational, mental, emotional, cultural, and general well -being of the community and its people" through the prevention of drowning and "will encourage this community to become more self- sustaining in their leisure" by learning to swim. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Open Swim Attendance 6,522 5460 5,460 5,500 5,500 Swim Lesson Registrations 367 337 327 330 330 Exclusive Use Pool Rentals 113 51 49 50 50 Exclusive Use Room Rentals 64 82 101 85 85 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 None 216 Temporary Status Personnel Schedule -(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Pool Manager 2 2 2 2 2 WSI 11 11 11 11 11 Head Guard 2 2 2 2 2 Lifeguard 9 9 9 9 9 Concession Attendant 2 2 2 2 2 Maintenance /Janitorial 2 2 2 2 2 Summary Budget Department 40 - Redwood Pool 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Public Swimming 24,153 31,071 29,388 25,000 26,000 27,300 28,000 Swim Lessons 21,965 16,199 19,647 20,000 19,000 20,000 20,600 Concessions 9,748 6,120 5,433 7,000 7,000 7,400 7,600 Rentals 10,720 10,118 24,934 10,000 10,000 10,000 10,000 66,586 63,508 79,402 62,000 62,000 64,700 66,200 Expenditures: Salaries & Wages 56,281 56,959 56,498 59,300 59,300 60,300 61,300 Emp. Benefits 6,815 6,913 6,665 4,893 6,170 6,915 7,265 Supplies 10,561 5,570 8,014 6,500 8,100 6,600 9,200 Contractual Serv. 13,582 16,411 16,293 16,200 17,700 18,700 17,700 Utilities 4,671 5,979 7,760 6,000 6,000 6,000 7,000 Repairs & Maint. 3,869 4,501 10,908 6,000 6,000 6,000 7,000 Training /Travel /Dues 3,223 3,253 2,474 3,100 3,600 3,350 3,350 Other Exp. 99 - 374 400 100 100 300 VISA/ MC Charges 201 371 743 200 400 400 600 Items for Resale 4,537 5,458 2,697 5,000 6,000 4,000 4,000 Capital outlay - 8,317 6,957 9,000 25,000 - 20,000 Total Exp 103,839 113,732 119,383 116,593 138,370 112,365 137,715 Net addition to (use of) (37,253) (50,224) (39,981) (54,593) (76,370) (47,665) (71,515) general revenues 2016 CAPITAL OUTLAY Replace Diving Board Standard 15,000 Building improvement related capital outlay requests moved to municipal building fund 2017 CAPITAL OUTLAY Community Room Improvements 20,000 First year of two phase project City of Apple Valley 217 Department Expense Summary Budget Years (2016 -2017) REDWOOD POOL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6111 -SALARY PART -TIME 253 365 6112 - SALARY - SEASONAL TEMP 58,000 55,895 58,000 12,399 59,000 59,000 60,000 60,000 6114 - OVERTIME PART -TIME EMPLOYEES 1,300 1,300 1,300 1,300 1,300 1,300 6124 - OVERTIME - SEASONAL TEMP 351 0 6105 -SALARIES AND WAGES 59,300 56,498 59,300 12,765 60,300 60,300 61,300 61,300 6138 - MEDICARE 860 819 860 185 875 875 890 890 6139 - FICA 3,677 3,503 3,675 791 3,740 3,740 3,800 3,800 6141 - PENSIONS -PERA 0 463 0 27 6142 -WORKERS COMPENSATION 356 1,880 1,635 516 2,300 2,300 2,575 2,575 6125 - EMPLOYEE BENEFITS 4,893 6,665 6,170 1,520 6,915 6,915 7,265 7,265 6100 - TOTAL PERSONNEL SERVICES 64,193 63,164 65,470 14,284 67,215 67,215 68,565 68,565 6210 - OFFICE SUPPLIES 106 30 6211 - SMALL TOOLS & EQUIPMENT 800 803 500 330 500 500 800 800 6214 - CHEMICALS 100 131 100 0 100 100 100 100 6215 - EQUIPMENT -PARTS 600 907 1,000 1,110 1,000 1,000 1,300 1,300 6229 - GENERAL SUPPLIES 5,000 6,068 6,500 364 5,000 5,000 7,000 7,000 6205 - SUPPLIES 6,500 8,014 8,100 1,834 6,600 6,600 9,200 9,200 6235 - CONSULTANT SERVICES 200 200 200 0 200 0 6237 - TELEPHONE /PAGERS 953 244 0 1,000 1,000 1,000 6239 - PRINTING 500 252 300 252 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 500 405 200 0 400 400 400 400 6249 - OTHER CONTRACTUAL SERVICES 15,000 14,684 17,000 0 18,000 17,000 18,000 16,000 6230 - CONTRACTUAL SERVICES 16,200 16,293 17,700 495 18,900 18,700 19,900 17,700 6256 - UTILITIES - NATURAL GAS 6,000 7,760 6,000 893 6,000 6,000 7,000 7,000 6250 - UTILITIES 6,000 7,760 6,000 893 6,000 6,000 7,000 7,000 6265 - REPAIRS - EQUIPMENT 4,000 4,967 5,000 0 5,000 5,000 5,000 5,000 6266- REPAIRS - BUILDING 2,000 5,941 1,000 0 1,000 1,000 2,000 2,000 6269 - REPAIRS -OTHER 0 20,248 6260 - REPAIRS AND MAINTENA 6,000 10,908 6,000 20,248 6,000 6,000 7,000 7,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 500 0 500 0 500 300 500 300 6277 - MILEAGE /AUTO ALLOWANCE 100 0 100 0 100 50 100 50 6280 - DUES &SUBSCRIPTIONS 1,500 1,146 1,500 400 1,500 1,500 1,500 1,500 6281 - UNIFORM /CLOTHING ALLOWANCE 1,000 1,328 1,500 0 1,500 1,500 1,500 1,500 6270 - TRNG /TRAVL /DUES /UNIF 3,100 2,474 3,600 400 3,600 3,350 3,600 3,350 6200 - TOTAL OPERATING COSTS 37,800 45,449 41,400 23,871 41,100 40,650 46,700 44,250 6310 - RENTAL EXPENSE 300 0 100 0 100 0 100 0 6330 - SALES /USE TAX 13 0 6333 - GENERAL -CASH DISCOUNTS -37 -1 6351 - VISA/BANK CHARGES 200 743 400 210 400 400 600 600 6399 - OTHER CHARGES 100 398 100 0 100 100 300 300 6301 -OTHER EXPENDITURES 600 1,117 600 209 600 500 1,000 900 6300 - TOTAL OTHER EXPENDITURES 600 1,117 600 209 600 500 1,000 900 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 5,000 2,697 6,000 0 6,000 4,000 6,000 4,000 City of Apple Valley 218 Department Expense Summary Budget Years (2016 -2017) REDWOOD POOL 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6501 - TAXABLE/NON- TAXABLE MISC RESAL 5,000 2,697 6,000 0 6,000 4,000 6,000 4,000 6500 - TOTAL LIQUOR EXPENDITURES 5,000 2,697 6,000 0 6,000 4,000 6,000 4,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 15,000 40,000 20,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 9,000 6,957 10,000 0 15,000 0 6701 -TOTAL CAPITAL OUTLAY 9,000 6,957 25,000 0 15,000 0 40,000 20,000 6700 - TOTAL CAPITAL OUTLAY 9,000 6,957 25,000 0 15,000 0 40,000 20,000 116,593 119,383 138,470 38,364 129,915 112,365 162,265 137,715 219 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttime 6112 Salary- Seasonal Temp 58,000 58,000 58,000 59,000 59,000 60,000 60,000 6114 Overtime - Temp 1,300 1,300 1,300 1,300 1,300 1,300 1,300 6123 Salary-Other 6138 Medicare 860 860 860 875 875 890 890 6139 FICA 3,677 3,675 3,675 3,740 3,740 3,800 3,800 6141 Pension - PERA - - - 6142 Work Comp Ins 356 1,635 1,635 2,300 2,300 2,575 2,575 6145 Hospital & Life Insurance Total 64,193 65,470 65,470 67,215 67,215 68,565 68,565 6211 SMALL TOOL & EQUIPMENT Snack Bar Equip. 800 500 500 500 500 800 800 Total 800 500 500 500 500 800 800 6214 CHEMICALS Misc Chemicals 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS 600 1,000 1,000 1,000 1,000 1,300 1,300 Total 600 1,000 1,000 1,000 1,000 1,300 1,300 6229 GENERAL SUPPLIES Lifeguard Equipment 5,000 5,000 5,000 5,000 5,000 7,000 7,000 AEC 1,500 1,500 Total 5,000 6,500 6,500 5,000 5,000 7,000 7,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne) 200 200 200 200 200 Total 200 200 200 200 - 200 - 6237 TELEPHONES - - 1,000 1,000 1,000 1,000 Total - - 1,000 - 1,000 1,000 1,000 6239 PRINTING /PUBLISHING Pool Passes, Flyers 500 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 6240 CLEANING /GARBAGE SERVICE 500 200 400 400 400 400 400 Total 500 200 400 400 400 400 400 6249 OTHER CONTRACTUAL SERVICES Water Management Program 14,000 16,000 16,000 17,000 16,000 17,000 15,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 15,000 17,000 17,000 18,000 17,000 18,000 16,000 6256 UTILITIES - NATURAL GAS 6,000 6,000 6,000 6,000 6,000 7,000 7,000 Total 6,000 6,000 6,000 6,000 6,000 7,000 7,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 4,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 4,000 5,000 5,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDING General Items 2,000 1,000 1,000 1,000 1,000 2,000 2,000 Total 2,000 1,000 1,000 1,000 1,000 2,000 2,000 6275 SCHOOL /CONF /EXP - LOCAL First Aid Training, Lifeguard Cert. 500 500 500 500 300 500 300 Total 500 500 500 500 300 500 300 6277 MILEAGE ALLOWANCE Mileage - Pool staff 100 100 100 100 50 100 50 Total 100 100 100 100 50 100 50 6280 DUES & SUBSCRIPTIONS Misc and Red Cross Fees 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 220 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE Swim Suits & Attendant/Lifeguard Shirt 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Redwood Bldg Attendants Total 1,000 1,500 1,500 1,500 1,500 1,500 1,500 6310 RENTAL EXPENSE As Needed 300 100 100 100 100 Total 300 100 100 100 - 100 - 6399 OTHER CHARGES 100 100 100 100 100 300 300 Total 100 100 100 100 100 300 300 6351 VISA / MC CHARGES 200 400 400 400 400 600 600 Total 200 400 400 400 400 600 600 6540 TAXABLE MISC FOR RESALE Concession Operation Product 5,000 6,000 6,000 6,000 4,000 6,000 4,000 Total 5,000 6,000 6,000 6,000 4,000 6,000 4,000 6735 CAPITAL OUTLAY - OTHER IMPROV Redwood Building Improvements 40,000 20,000 Lockeroom floor refinish 15,000 15,000 - - Community Room upgrades - - Total 15,000 15,000 - 40,000 20,000 6740 CAPITAL OUTLAY - MACHIEQ/OTHER Diving Board Standard /Climbing Wall Replace Diving Board Standard - - 15,000 Handicap Lift 9,000 Diamond Brite Wading Pool 10,000 10,000 Total 9,000 10,000 10,000 15,000 - - - Total Net of Personnel 52,400 73,000 74,200 62,700 45,150 93,700 69,150 TOTAL EXPENSES $ 116,593 $ 138,470 $ 139,670 $ 129,915 $ 112,365 $ 162,265 $ 137,715 221 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 41 1845 Recreation Self - Supported Programs DESCRIPTION OF ACTIVITY The self- supported programs are those that have greater revenue than expenses. Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps, and Pre - School Programs. MAJOR OBJECTIVES FOR 2016 Offer additional adult athletic leagues in current trend areas. Continue to offer a variety of the increasingly popular pre - school programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Open Volleyball Participants 7,035 7,350 8700 8500 8500 Adult Athletic Softball League Teams 191 146 161 170 175 Adult Athletic Basketball League Teams 14 16 33 35 36 Adult Athletic Volleyball League Teams 326 322 318 325 325 Adult Athletic Whiffleball League Teams 8 10 9 9 10 Adult Athletic Kickball League Teams 28 30 22 24 24 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Building Supervisor .25 .25 .25 .25 .25 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Field Supervisor 2 2 2 2 2 Volleyball Attendant 4 4 4 4 4 Preschool Instructor 5 5 5 5 5 Concession Attendant 4 4 4 4 4 Basketball Supervisor 3 3 3 3 3 222 Summary Budget Department 41- Recreation Self- Supported Programs 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rec User Fees 72,664 61,279 60,861 65,000 67,000 70,400 79,000 Rec League Entry fees 156,678 137,921 159,724 160,000 153,125 161,250 165,000 229,342 199,200 220,585 225,000 220,125 231,650 244,000 Expenditures: Salaries & Wages 62,062 51,217 50,305 65,016 60,960 54,135 56,430 Emp. Benefits 9,477 7,747 7,254 6,533 6,830 7,045 7,455 Supplies 37,273 29,060 38,371 38,700 34,400 34,500 36,300 Contractual Serv. 70,304 65,392 82,025 73,800 78,000 74,000 78,000 Repairs & Maint. - - - 300 300 300 300 Training /Travel /Dues 1,264 780 1,697 950 975 975 1,375 Other Exp. 9,689 7,481 5,356 14,000 10,500 10,100 9,600 Items for resale 2,832 3,274 2,487 8,000 5,500 3,500 3,500 Capital outlay - - - - - - Total Exp 192,901 164,951 187,495 207,299 197,465 184,555 192,960 Net addition to (use of) 36,441 34,249 33,090 17,701 22,660 47,095 51,040 general revenues 2016 CAPITAL OUTLAY None 2017 CAPITAL OUTLAY None City of Apple Valley 223 Department Expense Summary Budget Years (2016 -2017) RECREATION SELF - SUPPORTED PROG 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 0 0 0 6111 -SALARY PART -TIME 10,310 5,774 6,300 4 6,470 6,470 8,650 8,650 6112 - SALARY - SEASONAL TEMP 52,000 44,532 52,000 22,596 53,000 45,000 51,000 45,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 2,500 0 2,500 0 2,500 2,500 2,500 2,500 6123 - SALARY -OTHER 206 160 165 165 280 280 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 65,016 50,305 60,960 22,600 62,135 54,135 62,430 56,430 6138 - MEDICARE 943 730 885 328 900 900 905 905 6139 - FICA 4,031 3,120 3,780 1,401 3,850 3,850 3,870 3,870 6141 - PENSIONS -PERA 944 2,093 485 916 500 500 670 670 6142 -WORKERS COMPENSATION 615 1,311 1,680 695 1,795 1,795 2,010 2,010 6125 - EMPLOYEE BENEFITS 6,533 7,254 6,830 3,340 7,045 7,045 7,455 7,455 6100 - TOTAL PERSONNEL SERVICES 71,549 57,559 67,790 25,940 69,180 61,180 69,885 63,885 6211 - SMALL TOOLS & EQUIPMENT 500 34 200 0 500 300 500 300 6229 - GENERAL SUPPLIES 38,200 38,337 34,200 14,591 34,200 34,200 36,000 36,000 6205 - SUPPLIES 38,700 38,371 34,400 14,591 34,700 34,500 36,500 36,300 6235 - CONSULTANT SERVICES 55,000 57,273 59,000 19,610 54,000 54,000 57,000 57,000 6239 - PRINTING 300 918 1,000 944 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 18,500 23,834 18,000 11,352 19,000 19,000 20,000 20,000 6230 - CONTRACTUAL SERVICES 73,800 82,025 78,000 31,906 74,000 74,000 78,000 78,000 6265 - REPAIRS - EQUIPMENT 300 0 300 0 300 300 300 300 6260 - REPAIRS AND MAINTENA 300 0 300 0 300 300 300 300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 6277 - MILEAGE /AUTO ALLOWANCE 400 661 400 89 400 400 500 500 6280 - DUES & SUBSCRIPTIONS 350 332 375 0 375 375 375 375 6281 - UNIFORM /CLOTHING ALLOWANCE 200 704 200 0 200 200 500 500 6270 - TRNG /TRAVL /DUES /UNIF 950 1,697 975 89 975 975 1,375 1,375 6200 - TOTAL OPERATING COSTS 113,750 122,092 113,675 46,586 109,975 109,775 116,175 115,975 6310 - RENTAL EXPENSE 2,000 873 1,500 1,901 1,500 1,100 1,500 1,100 6330 - SALES /USE TAX 6 0 6333 - GENERAL -CASH DISCOUNTS 0 0 6399 - OTHER CHARGES 12,000 4,477 9,000 2,974 9,000 9,000 9,000 8,500 6301 -OTHER EXPENDITURES 14,000 5,356 10,500 4,875 10,500 10,100 10,500 9,600 6300 - TOTAL OTHER EXPENDITURES 14,000 5,356 10,500 4,875 10,500 10,100 10,500 9,600 6540 - TAXABLE MISC FOR RESALE 8,000 2,487 5,500 1,351 5,500 3,500 5,500 3,500 6501 - TAXABLE /NON- TAXABLE MISC RESAL 8,000 2,487 5,500 1,351 5,500 3,500 5,500 3,500 6500 - TOTAL LIQUOR EXPENDITURES 8,000 2,487 5,500 1,351 5,500 3,500 5,500 3,500 207,299 187,494 197,465 78,752 195,155 184,555 202,060 192,960 224 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT DEPT ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP PROP SALARIES 6111 Salary- Parttime 10,310 10,515 10,515 6,470 6,470 6,470 8,650 8,650 6112 Salary- Seasonal Temp 52,000 52,000 52,000 53,000 53,000 45,000 51,000 45,000 6114 Overtime - Temp 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salary-Other 206 260 260 165 165 165 280 280 6138 Medicare 943 950 950 900 900 900 905 905 6139 FICA 4,031 4,050 4,050 3,850 3,850 3,850 3,870 3,870 6141 Pension - PERA 944 810 810 500 500 500 670 670 6142 Work Comp Ins 615 2,020 2,020 1,795 1,795 1,795 2,010 2,010 Total 71,549 73,105 73,105 69,180 69,180 61,180 69,885 63,885 6211 SMALL TOOL & EQUIPMENT JCRP Concession Equip 500 200 200 500 500 300 500 300 Total 500 200 200 500 500 300 500 300 6229 GENERAL SUPPLIES Softball Programs 22,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Volleyball Programs 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Day Camp Programs 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Basketball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Preschool Programs 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Misc Programs 6,000 4,000 4,000 4,000 4,000 4,000 3,000 3,000 Kickball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 sales tax savings 2,800 2,800 (2,800) 2,800 2,800 2,800 Total 38,200 34,200 34,200 34,200 34,200 34,200 36,000 36,000 6235 CONSULTANT SERVICES Miscellaneous Instructor 1,000 1,000 1,000 1,000 1,000 1,000 Umpires - Softball 48,000 56,000 56,000 56,000 56,000 56,000 Officials - Volleyball 3,000 7,500 7,500 7,500 7,500 7,500 Officials - Basketball 3,000 4,500 4,500 4,500 4,500 4,500 League Officials 57,000 57,000 15,000 15,000 15,000 Total 55,000 69,000 69,000 54,000 54,000 54,000 57,000 57,000 6239 PRINTING /PUBLISHING Schedules, Rules - Softball Schedules, Rules -Volleyball Flyers, etc. -Mid Winter Fest 300 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 300 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Tot & Family Programs 20,000 18,000 18,000 19,000 19,000 19,000 20,000 20,000 Sales tax savings 1 Total 18,500 18,000 18,000 19,000 19,000 19,000 20,000 20,000 6265 REPAIRS EQUIP 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6277 MILEAGE 400 400 400 400 400 400 500 500 Total 400 400 400 400 400 400 500 500 6280 DUES & SUBSCRIPTIONS Health Dept License - JCRP 350 375 375 375 375 375 375 375 Total 350 375 375 375 375 375 375 375 6281 UNIFORM /CLOTHING ALLOWANCE Staff Shirts - Softball 50 50 50 50 50 50 300 300 Staff Shirts - Program Staff 150 150 150 150 150 150 200 200 Total 200 200 200 200 200 200 500 500 6310 RENTAL EXPENSE Overnight Campsite - Day Camp 800 800 800 800 800 800 General Recreation 1,200 700 700 700 700 300 1,500 1,100 Total 2,000 1,500 1,500 1,500 1,500 1,100 1,500 1,100 6399 OTHER CHARGES Team Reg - Softball 4,000 3,000 3,000 3,000 3,000 3,000 2,500 2,500 Team Tournament - Softball 2,000 2,000 2,000 2,000 2,000 2,000 1,900 1,900 Team Reg -Volleyball 200 200 200 200 200 200 200 200 Team Tournament - Volleyball 300 300 300 300 300 300 300 300 Team Reg - Basketball 200 200 200 200 200 200 200 200 Team Tournament - Basketball 300 300 300 300 300 300 300 300 New Activities 2,500 2,000 2,000 2,000 2,000 2,000 1,600 1,600 Fees Adult Trips 300 300 300 300 300 300 300 300 Fees Youth Trips 2,200 1,700 1,700 1,700 1,700 1,700 1,700 1,700 (1,000) (1,000) (1,000) (500) Total 12,000 10,000 10,000 9,000 9,000 9,000 9,000 8,500 225 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT DEPT ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP PROP 6540 CONCESSIONS FOR RESALE JCRP Concession Operation 8,000 5,500 5,500 5,500 5,500 3,500 5,500 3,500 Total 8,000 5,500 5,500 5,500 5,500 3,500 5,500 3,500 Total Net of Personnel 135,750 140,675 140,675 125,975 125,975 123,375 132,175 129,075 TOTAL EXPENSES $ 207,299 $ 213,780 $ 213,780 $ 195,155 $ 195,155 $ 184,555 $ 202,060 $ 192,960 226 060 0060 60606 ®666 000' Apple Notes: 227 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 42 1900 AV Community Center DESCRIPTION OF ACTIVITY Expenses associated with the Apple Valley Community Center operations, which serves as the headquarters to the Parks and Recreation Department. It features meeting rooms, gymnasiums (hardwood and sport court flooring), and game room. MAJOR OBJECTIVES FOR 2016 Utilize the meeting room and gymnasium space in an efficient manner for residents and rental groups. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Rental Revenue 32,455 39,431 50,734 40,000 40,000 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Parks Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Bldg Supervisor 2,934 3,000 3,000 3,000 3,000 Bldg Attendant 3,468 3,000 3,000 3,000 3,000 6,402 6,000 6,000 6,000 6,000 228 Summary Budget Department 42 - AV Community Center 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 32,455 39,431 50,734 35,000 40,000 45,000 45,000 Expenditures: Salaries & Wages 145,094 151,083 147,704 159,785 152,445 152,135 155,410 Emp. Benefits 25,701 34,606 35,093 38,308 40,165 41,875 42,420 Supplies 14,855 17,972 18,204 19,000 22,250 18,950 20,950 Contractual Serv. 6,814 12,168 7,102 10,400 10,500 9,800 9,800 Utilities 54,426 57,122 64,486 60,000 60,000 61,000 62,000 Repairs & Maint. 13,018 7,810 13,640 20,525 17,525 16,525 15,525 Training /Travel /Dues 1,671 597 1,643 2,000 1,600 1,600 1,600 Other Exp. 2 1,263 3,233 350 350 3,100 3,100 Capital outlay - 30,480 59,819 66,000 25,000 3,000 5,000 Total Exp 261,581 313,101 350,924 376,368 329,835 307,985 315,805 Net addition (use) of (229,126) (273,670) (300,190) (341,368) (289,835) (262,985) (270,805) general revenues Building improvement capital outlay request moved to muni building fund 2016 CAPITAL OUTLAY Office Chairs 3,000 2017 CAPITAL OUTLAY Meeting Room TV's 5,000 City of Apple Valley 229 Department Expense Summary Budget Years (2016 -2017) AV COMMUNITY CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 54,954 59,397 56,500 28,767 57,910 57,910 59,350 59,350 6111 - SALARY PART -TIME 91,585 84,901 88,770 34,508 91,810 86,810 91,630 86,630 6112 - SALARY - SEASONAL TEMP 10,000 2,786 3,000 7,328 3,000 3,000 5,000 5,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 331 6114 - OVERTIME PART -TIME EMPLOYEES 268 0 6121 - INSURANCE CASH BENEFIT 351 0 6122 - COMP REQUEST -331 6123 - SALARY -OTHER 3,246 4,175 4,415 4,415 4,430 4,430 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 159,785 147,704 152,445 70,604 157,135 152,135 160,410 155,410 6138 - MEDICARE 2,317 2,150 2,310 1,027 2,380 2,380 2,325 2,325 6139 - FICA 9,907 9,191 9,885 4,391 10,175 10,175 9,945 9,945 6141 - PENSIONS -PERA 10,859 9,044 11,210 4,352 11,560 11,560 11,655 11,655 6142 -WORKERS COMPENSATION 4,562 4,317 4,900 2,400 5,295 5,295 5,725 5,725 6144 - LONG -TERM DISABILITY INSURANCE 163 154 160 79 165 165 170 170 6145 - MEDICAL INSURANCE 10,500 9,178 11,700 4,883 12,300 12,300 12,600 12,600 6146 - DENTAL INSURANCE 488 291 6147 - LIFE INSURANCE -BASIC 11 3 6148 - LIFE INSURANCE -SUPP /DEPEND 559 121 6125 - EMPLOYEE BENEFITS 38,308 35,093 40,165 17,548 41,875 41,875 42,420 42,420 6100 - TOTAL PERSONNEL SERVICES 198,093 182,797 192,610 88,151 199,010 194,010 202,830 197,830 6210 - OFFICE SUPPLIES 2,500 1,479 2,250 353 2,250 2,250 2,250 2,250 6211 - SMALL TOOLS & EQUIPMENT 2,900 619 1,500 894 1,500 1,500 1,500 1,500 6215 - EQUIPMENT -PARTS 600 134 500 40 500 200 500 200 6229 - GENERAL SUPPLIES 13,000 15,973 18,000 6,994 15,000 15,000 17,000 17,000 6205 - SUPPLIES 19,000 18,204 22,250 8,280 19,250 18,950 21,250 20,950 6235 - CONSULTANT SERVICES 0 53 0 51 6237 - TELEPHONE /PAGERS 1,000 749 1,000 393 1,000 1,000 1,000 1,000 6239 - PRINTING 300 300 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 5,500 3,978 5,500 2,147 5,500 5,500 5,500 5,500 6249 - OTHER CONTRACTUAL SERVICES 3,600 2,323 3,700 819 3,800 3,000 26,800 3,000 6230 - CONTRACTUAL SERVICES 10,400 7,102 10,500 3,410 10,600 9,800 33,600 9,800 6255 - UTILITIES - ELECTRIC 43,000 33,719 43,000 9,680 43,000 35,000 40,000 36,000 6256 - UTILITIES - NATURAL GAS 16,000 29,956 16,000 9,271 17,000 25,000 25,000 25,000 6257 - UTILITIES- PROPANE/WATER/SEWER 1,000 811 1,000 443 1,000 1,000 1,000 1,000 6250 - UTILITIES 60,000 64,486 60,000 19,394 61,000 61,000 66,000 62,000 6265 - REPAIRS - EQUIPMENT 2,000 1,634 2,000 1,939 3,000 3,000 3,000 3,000 6266 - REPAIRS - BUILDING 18,000 12,008 15,000 4,169 15,000 13,000 15,000 12,000 6269 - REPAIRS -OTHER 525 525 8,462 525 525 525 525 6260 - REPAIRS AND MAINTENA 20,525 13,641 17,525 14,570 18,525 16,525 18,525 15,525 6277 - MILEAGE /AUTO ALLOWANCE 200 0 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 25 0 6281 - UNIFORM /CLOTHING ALLOWANCE 1,800 1,618 1,500 580 1,500 1,500 1,500 1,500 6270 - TRNG /TRAVL /DUES /UNIF 2,000 1,643 1,600 580 1,600 1,600 1,600 1,600 6200 - TOTAL OPERATING COSTS 111,925 105,077 111,875 46,236 110,975 107,875 140,975 109,875 6310 - RENTAL EXPENSE 200 0 200 0 200 0 200 0 6330 - SALES /USE TAX 199 -6 City of Apple Valley 230 Department Expense Summary Budget Years (2016 -2017) AV COMMUNITY CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6333 - GENERAL -CASH DISCOUNTS -51 -16 6350 - BANK FEES /CHARGES 0 0 6351 - VISA/BANKCHARGES 3,055 1,388 3,000 3,000 3,000 3,000 6399 - OTHER CHARGES 150 30 150 0 150 100 150 100 6301 -OTHER EXPENDITURES 350 3,233 350 1,367 3,350 3,100 3,350 3,100 6300 - TOTAL OTHER EXPENDITURES 350 3,233 350 1,367 3,350 3,100 3,350 3,100 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 3,000 3,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 66,000 59,819 25,000 0 30,000 0 557,000 5,000 6701 -TOTAL CAPITAL OUTLAY 66,000 59,819 25,000 0 33,000 3,000 557,000 5,000 6700 - TOTAL CAPITAL OUTLAY 66,000 59,819 25,000 0 33,000 3,000 557,000 5,000 376,368 350,926 329,835 135,753 346,335 307,985 904,155 315,805 231 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 2015 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Salaries Full Time 54,954 56,500 56,500 57,910 57,910 57,910 59,350 59,350 6111 Salary - Parttime 91,585 88,770 88,770 91,810 91,810 86,810 91,630 86,630 6112 Salary- Seasonal Temporary 10,000 3,000 3,000 3,000 3,000 3,000 5,000 5,000 6123 Salary-Other 3,246 4,175 4,175 4,415 4,415 4,415 4,430 4,430 6138 Medicare 2,317 2,310 2,310 2,380 2,380 2,380 2,325 2,325 6139 FICA 9,907 9,885 9,885 10,175 10,175 10,175 9,945 9,945 6141 Pension - PERA 10,859 11,210 11,210 11,560 11,560 11,560 11,655 11,655 6142 Work Comp Ins 4,562 4,900 4,900 5,295 5,295 5,295 5,725 5,725 6144 Long -term Disability Insurance 163 160 160 165 165 165 170 170 6145 Hospital & Life Insurance 10,500 11,700 11,700 12,300 12,300 12,300 12,600 12,600 Total 198,092 192,610 192,610 199,010 199,010 194,010 202,830 197,830 6210 OFFICE SUPPLIES 2,500 2,250 2,250 2,250 2,250 2,250 2,250 2,250 Total 2,500 2,250 2,250 2,250 2,250 2,250 2,250 2,250 6211 SMALL TOOL & EQUIPMENT Miscellaneous 1,900 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Computer - for Maintenance staff 1,000 Total 2,900 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6215 SMALL EQUIPMENT PARTS 600 500 500 500 500 200 500 200 Total 600 500 500 500 500 200 500 200 6229 GENERAL SUPPLIES Program Materials Cleaning Chemicals /Paper Products 13,000 15,000 15,000 15,000 15,000 15,000 17,000 17,000 AEDs 3,000 3,000 Total 13,000 18,000 18,000 15,000 15,000 15,000 17,000 17,000 6237 TELEPHONE Phones 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6239 PRINTING /PUBLISHING AV Community Center Brochures 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6240 C. SERVICE /GARBAGE REMOVAL Garbage Removal /Clean Floors 5,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Total 5,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 6249 OTHER CONTRACTUAL SERVICES Other 3,000 3,000 3,000 3,000 3,000 2,200 3,000 2,200 WiFi 600 700 700 800 800 800 800 800 Duct Cleaning 23,000 Total 3,600 3,700 3,700 3,800 3,800 3,000 26,800 3,000 6255 UTILITIES - ELECTRIC 43,000 43,000 43,000 43,000 43,000 35,000 40,000 36,000 Total 43,000 43,000 43,000 43,000 43,000 35,000 40,000 36,000 6256 UTILITIES - NATURAL GAS 16,000 16,000 16,000 17,000 17,000 25,000 25,000 25,000 Total 16,000 16,000 16,000 17,000 17,000 25,000 25,000 25,000 6257 UTILITIES - OTHER Water /Sewer /Propane 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Miscellaneous 2,000 2,000 2,000 3,000 3,000 3,000 3,000 3,000 Total 2,000 2,000 2,000 3,000 3,000 3,000 3,000 3,000 6266 REPAIRS - BUILDING 18,000 15,000 15,000 15,000 15,000 13,000 15,000 12,000 Total 18,000 15,000 15,000 15,000 15,000 13,000 15,000 12,000 6269 REPAIRS - OTHER 525 525 525 525 525 525 525 525 Total 525 525 525 525 525 525 525 525 6277 MILEAGE ALLOWANCE Part-Time Staff 200 100 100 100 100 100 100 100 Total 200 100 100 100 100 100 100 100 232 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 2015 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM /CLOTHING ALLOWANCE 1,800 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,800 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6310 RENTAL EXPENSE 200 200 200 200 200 200 Total 200 1 200 200 200 200 - 200 - 6351 VISA /BANK CHARGES 3,000 3,000 3,000 3,000 3,000 Total - - 3,000 - 3,000 3,000 3,000 3,000 6399 OTHER CHARGES Misc 150 150 150 150 150 100 150 100 Total 150 150 150 150 150 100 150 100 6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS Restore Hardwood Gym Floor ADA Compliant Exterior Doors 10,000 10,000 Replace Ceiling Tiles 5,000 5,000 5,000 Building Lobby Improvements 25,000 25,000 25,000 Replace Multi- Purpose Rm Divider Wall 15,000 15,000 Replace All Purpose Room Floor 20,000 Auto Floor Scrubber Machine 10,000 Volleyball Standards 15,000 Kaivac Machine 6,000 Hallways Aggregate Floor Re -Do 15,000 Replace Boilers 250,000 Replace Office Carpet 50,000 50,000 Front Counter Glass Enclosure 12,000 12,000 Lobby /Hallway Lighting 10,000 10,000 Meeting Room TVs 5,000 5,000 Replace Sport Court Flooring 100,000 Re -Roof Sport Court Gym 100,000 Interior Painting 25,000 25,000 Move to Building Improvement Fund (97,000) Move to Building Improvement Fund 25,000 Total 66,000 25,000 25,000 30,000 30,000 - 557,000 5,000 6720 CAPITAL OUTLAY - OFFICE FURN Office Chairs 3,000 3,000 3,000 Total - - - 3,000 3,000 3,000 - - Total Net of Personnel 178,275 137,225 140,225 144,325 147,325 113,975 701,325 117,975 TOTAL EXPENSES $ 376,368 $ 329,835 $ 332,835 $ 343,335 $ 346,335 $ 307,985 $ 904,155 $ 315,805 233 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 44 1940 Aquatic Swim Center DESCRIPTION OF ACTIVITY The Apple Valley Family Aquatic Center is a child friendly family water park located in Johnny Cake Ridge Park. It is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool and a lazy river pool, both of which has zero depth entries and fully accessible. The capacity of the facility is 1,900 people. The facility operates 12 hours per day typically, weather permitting. Water play features are distributed around a zero depth entry in the leisure pool. The facility has six water slides, two of which require inner tubes and empty into the lazy river. There are additional sand play areas, picnic shelters and a large number of lounge chairs for patrons. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2016 Department efforts to have our message seen at a facility were 65,000 people walk through the gates each summer will further maximize our information outreach without additional expenditures. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Open Swim Attendance 65,060 64,513 58,802 65,000 65,000 Resident Punch Card Sales 2,267 1,274 1,259 1,300 1,300 Non - Resident Punch Card Sales 252 200 238 200 200 Group Reservations 116 157 141 150 150 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 None Temporary Status Personnel Schedule —(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Pool Manager 2 2 2 2 2 Concession Supervisor 1 1 1 1 1 Head Guard 13 13 13 13 13 Office Supervisor 1 1 1 1 1 Lifeguard 80 80 80 80 80 Attendant 26 26 26 26 26 234 Summary Budget Department 44 - Aquatic Swim Center 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Swim Center Revenues 521,602 471,307 504,945 520,000 520,000 546,000 556,000 Swim Center Concessions 87,125 110,898 72,673 90,000 90,000 94,500 97,300 Swim Center Rentals 7,408 9,663 8,612 5,000 8,000 10,000 10,300 616,135 591,868 586,230 615,000 618,000 650,500 663,600 Expenditures: Salaries & Wages 291,060 281,137 257,734 285,000 285,000 292,500 287,500 Emp. Benefits 32,489 32,468 29,435 23,767 29,450 33,540 35,245 Supplies 23,482 30,696 31,447 32,900 32,800 33,800 35,500 Contractual Serv. 85,393 71,623 71,121 87,500 82,600 77,600 77,600 Utilities 81,437 96,453 105,048 95,000 100,000 103,000 103,000 Repairs & Maint. 3,803 2,741 9,983 20,000 11,000 11,000 11,000 Training /Travel /Dues 8,149 9,090 8,636 10,500 9,200 9,700 9,700 Other Exp. 26 6,143 307 1,300 600 600 600 Credit Card Fees 5,535 - 6,037 6,000 6,000 6,000 6,000 Items for Resale 52,761 49,794 54,314 55,000 55,000 58,000 58,000 Capital Outlay 7,242 22,521 5,287 55,000 58,000 - 44,000 Total Exp 591,377 602,666 579,349 671,967 669,650 625,740 668,145 Net addition to (use of) 24,758 (10,798) 6,881 (56,967) (51,650) 24,760 (4,545) g eneral revenues Building improvement capital outlay requests moved to muni building fund 2016 CAPITAL OUTLAY None 2017 CAPITAL OUTLAY Cabanas 16,000 Coolers & Freezers 13,000 POS System 15,000 44,000 City of Apple Valley 235 Department Expense Summary Budget Years (2016 -2017) AQUATIC SWIM CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6111 -SALARY PART -TIME 12,284 2,351 294,000 0 6112 - SALARY - SEASONAL TEMP 281,500 245,171 281,500 74,116 289,000 289,000 0 284,000 6113 - OVERTIME - REGULAR EMPLOYEES 162 0 6114 - OVERTIME PART -TIME EMPLOYEES 3,500 0 3,500 0 3,500 3,500 3,500 3,500 6124 - OVERTIME - SEASONAL TEMP 117 1,385 6105 -SALARIES AND WAGES 285,000 257,734 285,000 77,852 292,500 292,500 297,500 287,500 6138 - MEDICARE 4,133 3,737 4,135 1,129 4,240 4,240 4,315 4,315 6139 - FICA 17,670 15,978 17,470 4,827 18,135 18,135 18,445 18,445 6141 - PENSIONS -PERA 254 901 0 132 6142 -WORKERS COMPENSATION 1,710 8,819 7,845 3,093 11,165 11,165 12,485 12,485 6125 - EMPLOYEE BENEFITS 23,767 29,435 29,450 9,180 33,540 33,540 35,245 35,245 6100 - TOTAL PERSONNEL SERVICES 308,767 287,169 314,450 87,032 326,040 326,040 332,745 322,745 6210 - OFFICE SUPPLIES 400 625 200 0 200 200 500 500 6211 - SMALL TOOLS & EQUIPMENT 2,000 3,304 1,400 625 1,400 1,400 2,000 2,000 6214 - CHEMICALS 1,500 3,122 1,700 2,163 1,700 3,000 2,000 3,300 6215 - EQUIPMENT -PARTS 1,000 2,503 1,500 476 1,500 1,500 2,000 2,000 6229 - GENERAL SUPPLIES 28,000 21,894 28,000 5,803 29,000 27,700 29,000 27,700 6205 - SUPPLIES 32,900 31,447 32,800 9,067 33,800 33,800 35,500 35,500 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 500 0 200 0 200 200 200 200 6237 - TELEPHONE /PAGERS 6,000 4,916 5,400 1,976 5,400 5,400 5,400 5,400 6239 - PRINTING 1,500 895 1,000 895 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 2,500 2,109 2,000 0 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 77,000 63,202 74,000 0 74,000 69,000 74,000 69,000 6230 - CONTRACTUAL SERVICES 87,500 71,121 82,600 2,870 82,600 77,600 82,600 77,600 6255 - UTILITIES - ELECTRIC 45,000 41,279 45,000 1,408 45,000 45,000 45,000 45,000 6256 - UTILITIES - NATURAL GAS 40,000 52,306 45,000 1,267 48,000 48,000 48,000 48,000 6257 - UTILITIES- PROPANE/WATER/SEWER 10,000 11,463 10,000 0 10,000 10,000 10,000 10,000 6250 - UTILITIES 95,000 105,048 100,000 2,675 103,000 103,000 103,000 103,000 6265 - REPAIRS - EQUIPMENT 10,000 2,824 5,000 13,883 5,000 5,000 5,000 5,000 6266 - REPAIRS - BUILDING 5,000 2,344 2,000 708 2,000 2,000 2,000 2,000 6269 - REPAIRS -OTHER 5,000 4,816 4,000 0 4,000 4,000 4,000 4,000 6260 - REPAIRS AND MAINTENA 20,000 9,983 11,000 14,591 11,000 11,000 11,000 11,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,000 0 700 0 700 700 700 700 6277 - MILEAGE /AUTO ALLOWANCE 500 621 500 0 500 500 500 500 6280 - DUES & SUBSCRIPTIONS 3,000 2,589 3,000 100 3,500 3,500 3,500 3,500 6281 - UNIFORM /CLOTHING ALLOWANCE 6,000 5,426 5,000 0 5,000 5,000 5,000 5,000 6270 - TRNG /TRAVL /DUES /UNIF 10,500 8,636 9,200 100 9,700 9,700 9,700 9,700 6200 - TOTAL OPERATING COSTS 245,900 226,235 235,600 29,303 240,100 235,100 241,800 236,800 6310 - RENTAL EXPENSE 500 164 300 180 300 300 300 300 6320 - REFUNDS & REIMBURSEMENTS 500 200 200 200 200 200 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 200 0 0 0 6330 - SALES /USE TAX 11 0 6333 - GENERAL -CASH DISCOUNTS -9 -7 6351 - VISA/BANK CHARGES 6,000 6,037 6,000 210 6,000 6,000 6,000 6,000 6399 - OTHER CHARGES 100 140 100 17 100 100 100 100 6301 -OTHER EXPENDITURES 7,300 6,344 6,600 400 6,600 6,600 6,600 6,600 City of Apple Valley 236 Department Expense Summary Budget Years (2016 -2017) AQUATIC SWIM CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6300 - TOTAL OTHER EXPENDITURES 7,300 6,344 6,600 400 6,600 6,600 6,600 6,600 6425 - VISA/BANK CHARGES 0 0 0 0 6401 -EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 55,000 54,276 55,000 1,701 58,000 58,000 58,000 58,000 6545 - NON - TAXABLE MISC FOR RESALE 37 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 55,000 54,314 55,000 1,701 58,000 58,000 58,000 58,000 6500 - TOTAL LIQUOR EXPENDITURES 55,000 54,314 55,000 1,701 58,000 58,000 58,000 58,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 55,000 5,287 58,000 0 95,000 0 290,000 44,000 6701 -TOTAL CAPITAL OUTLAY 55,000 5,287 58,000 0 95,000 0 290,000 44,000 6700 - TOTAL CAPITAL OUTLAY 55,000 5,287 58,000 0 95,000 0 290,000 44,000 671,967 579,349 669,650 118,436 725,740 625,740 929,145 668,145 237 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6111 Salary- Parttime 294,000 6112 Salary- Seasonal Temp 281,500 281,500 281,500 289,000 289,000 289,000 284,000 6114 Overtime - Temp 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 6123 Salary-Other 6138 Medicare 4,133 4,135 4,135 4,240 4,240 4,240 4,315 4,315 6139 FICA 17,670 17,470 17,470 17,470 18,135 18,135 18,445 18,445 6141 Pension - PERA 254 6142 Work Comp Ins 1,710 7,845 7,845 8,455 11,165 11,165 12,485 12,485 6145 Hospital & Life Insurance Total 308,766 314,450 314,450 322,665 326,040 326,040 332,745 322,745 6210 OFFICE SUPPLIES 400 200 200 200 200 200 500 500 Total 400 200 200 200 200 200 500 500 6211 SMALL TOOL & EQUIPMENT 2,000 1,400 1,400 1,400 1,400 1,400 2,000 2,000 Total 2,000 1,400 1,400 1,400 1,400 1,400 2,000 2,000 6214 CHEMICALS Cleaning Fluid, Chlorine, etc. 1,500 1,700 1,700 1,700 1,700 3,000 2,000 3,300 Total 1,500 1,700 1,700 1,700 1,700 3,000 2,000 3,300 6215 EQUIPMENT - PARTS 1,000 1,500 1,500 1,500 1,500 1,500 2,000 2,000 Total 1,000 1,500 1,500 1,500 1,500 1,500 2,000 2,000 6229 GENERAL SUPPLIES Lifeguard Equipment 20,000 20,000 20,000 20,000 20,000 18,700 20,000 18,700 Chairs, Tubes, Funbrella Canvas 8,000 8,000 8,000 9,000 9,000 9,000 9,000 9,000 Total 28,000 28,000 28,000 29,000 29,000 27,700 29,000 27,700 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Bome) 500 200 200 200 200 200 200 200 Total 500 200 200 200 200 200 200 200 6237 TELEPHONE /PAGERS 6,000 5,400 5,400 5,400 5,400 5,400 5,400 5,400 Total 6,000 5,400 5,400 5,400 5,400 5,400 5,400 5,400 6239 PRINTING /PUBLISHING Passes, Flyers 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6240 GARBAGE SERVICE 2,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 CONTRACTUAL SERVICE Water Mgmt Program 73,000 70,000 70,000 70,000 70,000 65,000 70,000 65,000 Floor Resurfacing 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 77,000 74,000 74,000 74,000 74,000 69,000 74,000 69,000 6255 UTILITIES - ELECTRIC 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 Total 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 6256 UTILITIES - NATURAL GAS 40,000 45,000 45,000 48,000 48,000 48,000 48,000 48,000 Total 40,000 45,000 45,000 48,000 48,000 48,000 48,000 48,000 6257 UTILITIES - PROPANE & WATER 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 10,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 10,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDINGS Miscellaneous 5,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 5,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6269 REPAIRS - OTHER Miscellaneous 5,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 5,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6275 SCHOOL /CONF /EXP - LOCAL First Aid Training, Lifeguard Cert. 1,000 700 700 700 700 700 700 700 Total 1,000 700 700 700 700 700 700 700 6277 MILEAGE ALLOWANCE Mileage - Pool staff 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6280 DUES & SUBSCRIPTIONS American Red Cross 3,000 3,000 3,000 3,500 3,500 3,500 3,500 3,500 Total 3,000 3,000 3,000 3,500 3,500 3,500 3,500 3,500 238 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER- 1940 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6281 UNIFORMICLOTHING ALLOWANCE Swim Suits /Staff Apparel 6,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 6,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6310 RENTALEXPENSE As Needed Pool rentals for preseason trainings 500 300 300 300 300 300 300 300 Total 500 300 300 300 300 300 300 300 6320 REFUNDS & REIMBURSEMENTS 500 200 200 200 200 200 200 200 Total 500 200 200 200 200 200 200 200 6322 Uncollectible Checks 200 Total 200 6399 OTHER CHARGES i22 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6351 VISA/Bank Charges 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Total 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6540 TAXABLE MISC FOR RESALE Pop and Concessions 55,000 55,000 55,000 58,000 58,000 58,000 58,000 58,000 Total 55,000 55,000 55,000 58,000 58,000 58,000 58,000 58,000 6740 CAPITAL OUTLAY -OTHER ITEMS Fiberdek Replacement Handicap Lift & Railings 10,000 Pool Vacuum 5,000 Improvements for Concessions 5,000 - - 15,000 15,000 Diamond Brite Pool Shell - Diving Well 35,000 45,000 45,000 Handicap Accessibility Railings 5,000 5,000 Funbrella Replacements - - 15,000 20,000 Tablet -based POS 8,000 8,000 Lifeguard Sun Protectors - - 15,000 15,000 Building ReRoofing 45,000 45,000 Bathhouse Floor Resurfacing - - 40,000 Coolers and Freezers 13,000 13,000 Diamond Brite Pool Shell Lap Lanes 80,000 POS Sysem 15,000 15,000 Rental Cabanas 22,000 16,000 Slide Resurfacing 120,000 Total 55,000 58,000 58,000 90,000 95,000 290,000 44,000 Total Net of Personnel 363,200 355,200 355,200 394,700 399,700 299,700 596,400 345,400 TOTAL EXPENSES $ 671,967 $ 669,650 $ 669,650 $ 717,365 $ 725,740 $ 625,740 $ 929,145 $ 668,145 239 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 45 1920 Apple Valley Senior Center Expenses related to the operation of the Apple Valley Senior Center. The Senior Center provides modern amenities and areas for meetings and special events with seating for up to 224 in the 21,000 square foot facility. MAJOR OBJECTIVES FOR 2016 Market the facility to possible rental groups for increased revenue. Also, utilize the facility to serve the recreational interests of our senior population. 2014/2015 Senior Center Members (7/1/14- 6/30/15): 954 Individual City Breakdown: Apple Valley — 640; Burnsville — 104; Lakeville — 65; Rosemount — 60; Eagan — 48; Farmington — 16; Bloomington — 15; All Others — 6 Department Priority: 1 Comprehensive Plan: Key 6 — Play and Preserve, Key 7 — Healthy and Active, Key 8 — Accessible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Senior Center Members 884 904 954 1,000 1,000 Large Event Rentals 80 111 88 90 90 Meeting Room Rentals 60 107 99 100 100 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Recreation Supervisor II 1 1 1 1 1 Building Supervisor 2 2 2 2 2 Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule —(# hours) Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Building Supervisor 2580 2580 2580 3640 4300 240 Summary Budget Department 45 - Apple Valley Senior Center 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 37,622 60,794 70,126 42,000 65,000 67,000 65,000 Rec Senior Revenue - Reimb. (643) 820 1,086 1,000 1,000 1,100 1,100 Rec Senior Programs 3,778 7,691 21,726 15,000 8,000 11,000 13,800 40,757 69,305 92,938 58,000 74,000 79,100 79,900 Expenditures: Salaries & Wages 165,958 198,092 213,232 189,481 203,365 207,270 214,250 Emp. Benefits 48,792 53,805 57,770 53,679 58,855 65,870 68,845 Supplies 9,966 10,675 14,011 13,800 15,900 14,000 14,000 Contractual Serv. 15,610 20,242 28,983 17,000 16,800 18,700 21,500 Utilities 25,224 27,210 30,630 25,000 30,000 31,000 32,000 Repairs & Maint. 4,574 1,403 8,267 4,000 5,500 6,250 6,250 Training /Travel /Dues 378 451 722 600 700 700 800 Other Exp. 863 94 487 1,000 1,000 500 500 Credit Card Fees 342 594 700 1,000 1,000 1,000 1,000 Capital outlay - 6,607 2,400 5,000 15,000 - 15,000 Total Exp 271,707 319,173 357,202 310,560 348,120 345,290 374,145 Net addition to (use of) (230,950) (249,868) (264,264) (252,560) (274,120) (266,190) (294,245) general revenues Building improvement capital outlay requests moved to muni building fund 2016 Capital Outlay None 2017 Capital Outlay Banquet Chairs $15,000 City of Apple Valley 241 Department Expense Summary Budget Years (2016 -2017) APPLE VALLEY SENIOR CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 124,112 127,868 127,040 90,337 130,215 130,215 133,460 133,460 6111 - SALARY PART -TIME 61,654 84,559 71,385 39,906 71,740 71,740 75,625 75,625 6112 - SALARY - SEASONAL TEMP 102 1,147 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6121 - INSURANCE CASH BENEFIT 703 0 6123 - SALARY -OTHER 3,715 4,940 5,315 5,315 5,435 5,435 6105 -SALARIES AND WAGES 189,481 213,232 203,365 131,390 207,270 207,270 214,520 214,520 6138 - MEDICARE 2,747 3,070 2,950 1,830 3,005 3,005 3,110 3,110 6139 - FICA 11,748 13,127 12,610 7,824 12,850 12,850 13,300 13,300 6141 - PENSIONS -PERA 13,737 15,421 15,065 8,242 15,355 15,355 15,900 15,900 6142 -WORKERS COMPENSATION 4,080 4,788 4,470 2,710 4,170 4,170 4,840 4,840 6144 - LONG -TERM DISABILITY INSURANCE 367 348 360 192 370 370 375 375 6145 - MEDICAL INSURANCE 21,000 18,356 23,400 11,852 30,120 30,120 31,320 31,320 6146 - DENTAL INSURANCE 1,578 1,048 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 1,059 90 6125 - EMPLOYEE BENEFITS 53,679 57,770 58,855 33,794 65,870 65,870 68,845 68,845 6100 - TOTAL PERSONNEL SERVICES 243,160 271,002 262,220 165,184 273,140 273,140 283,365 283,365 6210 - OFFICE SUPPLIES 300 310 400 161 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 2,000 408 1,000 181 1,000 1,000 1,000 1,000 6215 - EQUIPMENT -PARTS 500 423 500 859 500 500 500 500 6229 - GENERAL SUPPLIES 11,000 12,869 14,000 3,731 12,000 12,000 12,000 12,000 6205 - SUPPLIES 13,800 14,011 15,900 4,931 14,000 14,000 14,000 14,000 6235 - CONSULTANT SERVICES 53 51 6237 - TELEPHONE /PAGERS 0 0 0 17 6239 - PRINTING 1,000 735 1,000 0 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 1,000 323 500 287 1,000 500 1,000 500 6249 - OTHER CONTRACTUAL SERVICES 15,000 27,872 15,300 13,422 17,200 17,200 20,000 20,000 6230 - CONTRACTUAL SERVICES 17,000 28,983 16,800 13,777 19,200 18,700 22,000 21,500 6255 - UTILITIES - ELECTRIC 18,000 21,888 22,000 7,636 23,000 23,000 23,000 23,000 6256 - UTILITIES - NATURAL GAS 4,500 7,870 5,000 2,290 5,000 5,000 6,000 6,000 6257 - UTILITIES- PROPANE/WATER/SEWER 2,500 873 3,000 248 3,000 3,000 3,000 3,000 6250 - UTILITIES 25,000 30,630 30,000 10,174 31,000 31,000 32,000 32,000 6265- REPAIRS - EQUIPMENT 1,000 532 1,500 142 2,000 1,250 2,000 1,250 6266 - REPAIRS - BUILDING 3,000 7,735 4,000 1,337 5,000 5,000 5,000 5,000 6260 - REPAIRS AND MAINTENA 4,000 8,267 5,500 1,479 7,000 6,250 7,000 6,250 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 200 168 200 50 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 100 164 200 98 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 100 30 100 25 100 100 100 100 6281 - UNIFORM /CLOTHING ALLOWANCE 200 360 200 30 200 200 300 300 6270 - TRNG /TRAVL /DUES /UNIF 600 722 700 203 700 700 800 800 6200 - TOTAL OPERATING COSTS 60,400 82,613 68,900 30,564 71,900 70,650 75,800 74,550 6310 - RENTAL EXPENSE 0 368 0 0 6330 - SALES /USE TAX 30 0 6333 - GENERAL -CASH DISCOUNTS -20 -10 6351 - VISA/BANKCHARGES 1,000 700 1,000 149 1,000 1,000 1,000 1,000 6399 - OTHER CHARGES 1,000 110 1,000 0 1,000 500 1,000 500 City of Apple Valley 242 Department Expense Summary Budget Years (2016 -2017) APPLE VALLEY SENIOR CENTER 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6301 -OTHER EXPENDITURES 2,000 1,187 2,000 139 2,000 1,500 2,000 1,500 6300 - TOTAL OTHER EXPENDITURES 2,000 1,187 2,000 139 2,000 1,500 2,000 1,500 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6720 - CAPITAL OUTLAY - FURNITURE & FIX 0 0 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 5,000 2,400 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 15,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 22,000 0 85,000 15,000 6701 -TOTAL CAPITAL OUTLAY 5,000 2,400 15,000 0 22,000 0 85,000 15,000 6700 - TOTAL CAPITAL OUTLAY 5,000 2,400 15,000 0 22,000 0 85,000 15,000 310,560 357,202 348,120 195,887 369,040 345,290 446,165 374,415 243 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 124,112 127,040 127,040 130,215 130,215 130,215 133,460 133,460 6111 Salary- Parttime 61,654 71,385 71,385 73,400 71,740 71,740 75,625 75,625 6112 Salary- Seasonal Temporary 6123 Salary-Other 3,715 4,940 4,940 5,060 5,315 5,315 5,435 5,435 6138 Medicare 2,747 2,950 2,950 3,025 3,005 3,005 3,110 3,110 6139 FICA 11,748 12,610 12,610 12,935 12,850 12,850 13,300 13,300 6141 Pension - PERA 13,737 15,065 15,065 15,465 15,355 15,355 15,900 15,900 6142 Work Comp Ins 4,080 4,470 4,470 4,820 4,170 4,170 4,840 4,840 6144 Long -term Disability Insurance 367 360 360 370 370 370 375 375 6145 Hospital & Life Insurance 21,000 23,400 23,400 24,600 30,120 30,120 31,320 31,320 Total 243,160 262,220 262,220 269,890 273,140 273,140 283,365 283,365 6210 OFFICE SUPPLIES 300 400 400 500 500 500 500 500 Total 300 400 400 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6215 SMALL EQUIPMENT PARTS 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6229 GENERAL SUPPLIES Heat Pump Pipes /Fittings /Connectors 3,000 3,000 Program Materials 5,500 5,500 5,500 6,000 6,000 6,000 6,000 6,000 Cleaning Chemicals /Paper Products 5,500 5,500 5,500 6,000 6,000 6,000 6,000 6,000 Total 11,000 14,000 14,000 12,000 12,000 12,000 12,000 12,000 6237 TELEPHONE /PAGERS Phones Total - - - - - - - - 6239 PRINTING /PUBLISHING 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6240 C. SERVICE /GARBAGE REMOVAL Garbage Removal /Clean Floors Floor /Carpet Cleaning 1,000 500 500 1,000 1,000 500 1,000 500 Total 1,000 500 500 1,000 1,000 500 1,000 500 6249 OTHER CONTRACTUAL SERVICES Outing Fees 10,000 10,000 10,000 11,000 11,000 11,000 13,800 13,800 Heating /Cooling Prevent. Maintenance 3,400 3,400 3,400 4,000 4,000 4,000 4,000 4,000 Elevator Inspection 1,100 1,300 1,300 1,500 1,500 1,500 1,500 1,500 Alarm Monitoring 500 600 600 700 700 700 700 700 Total 15,000 15,300 15,300 17,200 17,200 17,200 20,000 20,000 6255 UTILITIES - ELECTRIC 18,000 22,000 22,000 23,000 23,000 23,000 23,000 23,000 Total 18,000 22,000 22,000 23,000 23,000 23,000 23,000 23,000 6256 UTILITIES - NATURAL GAS 4,500 5,000 5,000 5,000 5,000 5,000 6,000 6,000 Total 4,500 5,000 5,000 5,000 5,000 5,000 6,000 6,000 6257 UTILITIES - OTHER Water /Sewer /Propane 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6265 REPAIRS - EQUIPMENT Miscellaneous 1,000 1,500 1,500 2,000 2,000 1,250 2,000 1,250 Total 1,000 1,500 1,500 2,000 2,000 1,250 2,000 1,250 6266 REPAIRS - BUILDING 3,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 Total 3,000 4,000 4,000 5,000 5,000 5,000 5,000 5,000 6275 SCHOOLS /CONFERENCES 200 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 200 6277 MILEAGE ALLOWANCE Part-Time Staff 100 200 200 200 200 200 200 200 Total 100 200 200 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS MASS 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6281 UNIFORM /CLOTHING ALLOWANCE 200 200 200 200 200 200 300 300 Total 200 200 200 200 200 200 300 300 6399 OTHER CHARGES Misc 1,000 1,000 1,000 1,000 1,000 500 1,000 500 Total 1,000 1,000 1,000 1,000 1,000 500 1,000 500 6351 VISA /BANK CHARGES 1,000 1000 1000 1000 1000 1,000 1,000 1,000 Total 1,000 1, 1, 1, 1, 1,000 1,000 1,000 244 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6720 CAPITAL OUTLAY - OFFICE FURN Industrial Carpet Extractor Total - 6725 CAPITAL OUTLAY - OFFICE EQUIP Digital Signage 2,500 Computer/ POS System 2,500 Total 5,000 6735 CAPITAL OUTLAY - OTHER IMPROV Add] Surveillance Cameras - - Interior Painting - High Traffic Areas 15,000 15,000 Commercial Grade Sinks /Faucets /etc. - - Back -Up Boiler w/2 Pumps 15,000 15,000 Irrigation System 7,000 7,000 Interior Painting - Low Traffic Areas - - 10,000 Audio/Visual Equipment 20,000 Banquet Chairs 15,000 15,000 Lobby Furniture 5,000 Plumbing Fixtures 5,000 Yellowstone Room Carpet 30,000 Total - 15,000 15,000 22,000 22,000 - 85,000 15,000 Total Net of Personnel 67,400 85,900 85,900 95,900 95,900 72,150 162,800 91,050 TOTAL EXPENSES $ 310,560 $ 348,120 $ 348,120 $ 365,790 $ 369,040 $ 345,290 $ 446,165 $ 374,415 245 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 47 1950 Insurance DESCRIPTION OF ACTIVITY This Business Unit accounts for the unallocated property and workers compensation insurance charges for the General Fund. The city participates in the League of MN Cities Insurance Trust ( LMCIT). MAJOR OBJECTIVES FOR 2016/17 Work with staff to lower Worker Compensation Experience Modifier. The trend in the worker compensation experience modifier has declined over the past few years based on a positive experience over the past few years. The LMCIT has restructured the property and workers compensation rates for the 2015 budget year. This restructuring has resulted in a rate increase of 22% for the property and liability insurance and 10% in the worker compensations rates for 2015. This restructuring requires a high up front premium and then potentially increases refunds based on experience. We will monitor these impacts on future insurance rates. Under the restructured rates the premiums for 2016 increased 4.5% for property and 5.4% for worker compensation insurance. The proposed budgets include these rate increases. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2012 2013 2014 2015 2016 2017 Worker Comp Exp. modifier .80 .80 .75 .83 .89 .89 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 2017 None Summary Budget Department 47 Insurance 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages Emp. Benefits 8,899 14,909 5,923 6,000 6,100 6,200 6,200 Other Exp. 260,200 265,000 262,000 262,000 275,000 288,000 303,000 Capital outlay Net provision to (use 269,099 279,909 267,923 268,000 281,100 294,200 309,200 of general revenues 2016 CAPITAL OUTLAY none City of Apple Valley 246 Department Expense Summary Budget Years (2016 -2017) INSURANCE 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6105 - SALARIES AND WAGES 0 0 0 0 6142 -WORKERS COMPENSATION 0 6 0 0 6143 - UNEMPLOYMENT COMPENSATION 6,000 5,918 6,100 5,513 6,200 6,200 6,200 6,200 6125 - EMPLOYEE BENEFITS 6,000 5,923 6,100 5,513 6,200 6,200 6,200 6,200 6100 - TOTAL PERSONNEL SERVICES 6,000 5,923 6,100 5,513 6,200 6,200 6,200 6,200 6311 - INSURANCE- PROPERTY /LIABILITY 262,000 262,000 275,000 137,500 288,000 288,000 303,000 303,000 6301 -OTHER EXPENDITURES 262,000 262,000 275,000 137,500 288,000 288,000 303,000 303,000 6300 - TOTAL OTHER EXPENDITURES 262,000 262,000 275,000 137,500 288,000 288,000 303,000 303,000 268,000 267,923 281,100 143,013 294,200 294,200 309,200 309,200 247 DEPT47: INSURANCE -1950 COMPANY 1000: GENERAL FUND JDE 2014 2015 2015 2016 2016 2016 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP 6142 Workers' Compensation Insurance 6143 Unemployment Costs 6,000 6,100 9,000 6,200 6,200 6,200 6,200 Total 6,000 6,100 9,000 6,200 6,200 6,200 6,200 6235 CONSULTANT SERVICES Total - 6311 INSURANCE Automobile 35,000 40,000 40,000 42,000 42,000 44,000 44,000 Property 108,000 107,000 107,000 112,000 112,000 118,000 118,000 General Liability 63,000 68,000 68,000 71,000 71,000 75,000 75,000 Boiler and Machinery 12,000 11,000 11,000 12,000 12,000 13,000 13,000 Umbrella 41,000 46,000 46,000 48,000 48,000 50,000 50,000 Employee Bonds 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 262,000 275,000 275,000 288,000 288,000 303,000 303,000 Total Net of Personnel 262,000 275,000 275,000 288,000 288,000 303,000 303,000 TOTAL EXPENSES $ 268,000 $ 281,100 $ 284,000 $ 294,200 $ 294,200 $ 309,200 $ 309,200 249 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 48 1960 Contingency & Transfers DESCRIPTION OF ACTIVITY The Council Contingency business unit provides the City Council with the financial ability to address unbudgeted items that come up after the levy is adopted. Fuel costs have the potential to become volatile and could exceed individual department budgets. Starting with the 2016 budget year this business unit contains a transfer to the Municipal Building Fund to fund a portion of the building improvement requests each budget year. Starting with the 2013 budget year, the tax levy support of the annual street improvement project will be levied in the General Fund and transferred out to the Road Improvement Fund. MAJOR OBJECTIVES FOR 2016 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2013 2014 2015 2016 2017 Summary Budget Department 48 Contingency & Transfers 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Supplies 278 Repairs & Maint. - 894 - Other Exp. 27,564 1,339 5,000 124,190 129,490 156,560 79,350 Capital outlay - - - - - - - Transfer to Cable TV Fund - 27,838 Transfers to FCPF 1,519,000 1,320,000 - - Trasnefrto Muni Bldg Fund - - - - 171,500 176,000 Transfers to Road Improvement Fund - 2,755,000 2,855,000 2,855,000 2,940,000 3,028,200 3,138,100 Total 1,546,842 2,757,233 4,207,838 2,979,190 3,069,490 3,356,260 3,393,450 2016 CAPITAL OUTLAY: none City of Apple Valley 250 Department Expense Summary Budget Years (2016 -2017) CONTINGENCY & TRANSFERS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6229 - GENERAL SUPPLIES 0 0 6205 - SUPPLIES 0 0 6249 - OTHER CONTRACTUAL SERVICES 0 0 6230 - CONTRACTUAL SERVICES 0 0 6269 - REPAIRS -OTHER 0 0 6260 - REPAIRS AND MAINTENA 0 0 6200 - TOTAL OPERATING COSTS 0 0 6399 - OTHER CHARGES 124,190 5,000 129,490 0 80,570 156,560 80,570 79,350 6301 -OTHER EXPENDITURES 124,190 5,000 129,490 0 80,570 156,560 80,570 79,350 6300 - TOTAL OTHER EXPENDITURES 124,190 5,000 129,490 0 80,570 156,560 80,570 79,350 7110 - TRANSFER TO OTHER FUNDS 2,855,000 4,175,000 2,940,000 0 3,028,200 3,199,700 3,138,100 3,314,100 7101 -TOTAL TRANSFERS 2,855,000 4,175,000 2,940,000 0 3,028,200 3,199,700 3,138,100 3,314,100 7100 - TOTAL TRANSFERS 2,855,000 4,175,000 2,940,000 0 3,028,200 3,199,700 3,138,100 3,314,100 2,979,190 4,180,000 3,069,490 0 3,108,770 3,356,260 3,218,670 3,393,450 251 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 48: CONTINGENCY & TRANSFERS - 1960 COMPANY 1000: GENERAL FUND JDE 2014 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL ADMIN DEPT ADMIN DEPT ADMIN ADOPTED RECOMMEND PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES General Contingency 57,190 92,490 87,570 173,560 87,570 96,350 $.25 per gallon for fuel 60,000 30,000 30,000 30,000 30,000 30,000 potential Labor Negotiation Consu 7,000 7,000 7,000 7,000 7,000 7,000 Position Vacancy Factor (44,000) (54,000) (44,000) (54,000) Total 124,190 129,490 80,570 156,560 80,570 79,350 7110 Transfers Out Transfer to Road Improvement Fund 2,940,000 3,028,200 3,028,200 3,138,100 3,138,100 Transfer to Muni Bldg Fund 171,500 176,000 - 2,940,000 3,028,200 3,199,700 3,138,100 3,314,100 Total Net of Personnel 124,190 3,069,490 3,108,770 3,356,260 3,218,670 3,393,450 TOTAL EXPENSES $ 124,190 $ 3,069,490 $ 3,108,770 $ 3,356,260 $ 3,218,670 $ 3,393,450 252 Apple Valley Notes: 253 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2005 53 2005 LGA /Equipment Certificates DESCRIPTION OF ACTIVITY The Equipment Certificates Fund accounts for larger priced pieces of equipment that are financed through the issuance of equipment certificates. The equipment certificates are repaid with a property tax levy in future years. The City is in the process of implementing a Vehicle and Equipment Replacement Fund to (VERF) provide funding for these same types of purchases. The VERF fund is currently being phased in and includes the general government departments except for the Streets and Parks Maintenance Departments. MAJOR OBJECTIVES FOR 2016 Beginning with the 2016 Operating budget the Equipment Certificates fund will be used only for the purchases for the Streets Department. Starting with 2016 the Parks Maintenance department will be included in the VERF program. Summary Budget Department 53 - LGAIEquipment Certificates 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Earnings 7,124 (16,707) 19,120 3,900 3,900 3,900 3,000 Equip. Cert. Issued 1,338,655 - 688,188 691,000 600,000 470,000 350,000 Sale Proceeds 130,476 88,465 122,000 91,500 65,000 71,400 1,345,779 113,769 795,773 816,900 695,400 538,900 424,400 Expenditures: Capital outlay: Public Saftey Equip. - 248,376 247,568 - - - Public Works Equip. 203,569 142,269 442,011 484,000 591,000 527,000 408,000 Parks Equip. 71,685 212,421 437,946 309,500 89,000 - Other Exp. (bond issuance costs) 18,6 - 20,761 20,000 - Total 293,909 603,066 1,148,286 813,500 680,000 527,000 408,000 Fund Balance Beginning of Year $ 126,220 $ 1,178,090 $ 688,793 $ 688,793 $ 336,280 $ 351,680 $ 363,580 Revenues 1,345,779 113,769 795,773 816,900 695,400 538,900 424,400 Expenditures (293,909) (603,066) (1,148,286) (813,500) (680,000) (527,000) (408,000) End of Year $ 1,178,090 $ 688,793 $ 336,280 $ 692,193 $ 351,680 $ 363,580 $ 379,980 254 2016 Capital Outlay: Public Works: Replace 2003 Crash Attenuator, $ 15,000 Replace 1987 CAT 9506 Loader #351 $ 200,000 Replace 2000 Ford F550 Sign /Aerial Truck # 338 $ 100,000 Replace 2002 Sterling Dump Truck Single Axle Plow, #381 $ 212,000 $ 527,000 2017 Capital Outlay: Public Works: Replace 2007 Chev 3/ Ton PU #313 35,000 Replace 2005 FORD F550 Dump #323 72,000 Replace 2007 FORD F550 Dump #325 72,000 Replace 2002 FORD F550 Dump #326 102,000 Replace 2006 Skid Loader A -300 # 332 38,000 Replace 2012 JD 997 Mower # 335 17,000 Replace 2006 ToolCat 5600 # 347 55,000 Replace JD 997 Mower # 349 17,000 408,000 255 CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 53: EQUIPMENT CERTIFICATE - 2005 COMPANY 2005: EQUIPMENT CERTIFICATE - CAPITAL OUTLAY JDE 2012 2013 2014 2015 2016 2017 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL COUNCIL Request Request ADOPTED ADOPTED ADOPTED ADOPTED 6740 CAPITAL OUTLAY -MACHINERY/ EQUIP /OTHER PUBLIC SAFETY Fire Truck 498,000 Fire - Light/Medium Duty Rescue Truck (Fleet Addition) Subtotal Public Safety 498,000 - PUBLIC WORKS Replace Sterling Dump truck (unit # 310) 200,000 Replace Sterling Dump truck (unit # 312) 200,000 Replace Chev 3/4 Ton Pickup 4x4 (unit # 337) 34,000 Replaced Toolcat 5600 (unit # 346) 50,000 Replace Loader # 350 w/Versatile blower 150,000 Replace Loadall unit# 363 71,000 Replace Loader # 336 w/Versatile blower 143,000 Replace Single Axle 307 Plow, 212,000 Replace Single Axle 327 Plow, 212,000 Replace Patch Truck (339) with Trailer unit 50,000 Replace F550 Truck 340 70,000 Replace Stump Grinder 345 47,000 Replace Crash Attenuator, 15,000 Replace Loader 351 200,000 Replace Sign /Aerial Truck 338 100,000 Replace Single Axle 381 Plow, 212,000 Replace 2007 Chev %Ton PU #313 35,000 Replace 2005 FORD F550 Dump #323 72,000 Replace 2007 FORD F550 Dump #325 72,000 Replace 2002 FORD F550 Dump #326 102,000 Replace 2006 Skid Loader A -300 # 332 38,000 Replace 2012 JD 997 Mower # 335 17,000 Replace 2006 ToolCat 5600 # 347 55,000 Replace JD 997 Mower # 349 17,000 Subtotal Public Works 221,000 143,000 484,000 591,000 527,000 408,000 PARKS Replace Dodge % Ton Quad Cab Pickup (unit # 225) 23,000 Replace 1 Ton Dump (4 -WD) w/ 9'Plow (# 230) 39,000 Replace 1 Ton Dump (4 -WD) w /9' (unit # 249) 39,000 Replace 1 Ton Dump (4 -WD) w /9' Plow(# 250) 39,000 Replace 2006 Toro GM4700 -D Mower (unit # 218) 54,000 Replace 2007 Toro GM4700 -D Mower (unit # 220) 54,000 Replace 2008 Kawasaki 44 Mule 3010 (unit # 255) 13,500 Replace 1997 Smithco Grass Sweeper ( #256) 23,000 Replace 2004 Cushman 4 -Wheel Truckster( #257) 25,000 Replace Toro Mower 77,200 124,000 John Deere tractor 45,000 Water Truck 135,000 Replace #222 2003 Holder Sidewalk Unit 57,000 Replace #228 2005 3/4 Ton PU with Plow 32,000 Subtotal Parks 77,200 304,000 309,500 89,000 - - Total 796,200 447,000 793,500 680,000 527,000 408,000 Total Net of Personnel 796,200 447,000 793,500 680,000 527,000 408,000 TOTAL EXPENSES $ 796,200 $ 447,000 $ 793,500 $ 680,000 $ 527,000 $ 408,000 256 •ee 0000 00 *0® 000* 000 Apple Notes: 257 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2010 70 2012 Cable Joint Powers DESCRIPTION OF ACTIVITY The Cable -Joint Powers Department is responsible for carrying out the following duties. • Televise live and pre - produced programming for the Cities of Apple Valley, Farmington, and Rosemount to cable subscribers and over the internet. • Monitor the cable company for Franchise Agreement compliance, as well as federal and state cable communications laws and regulations that can affect the cities. • Design, procure, install, and maintain cable and video production equipment and facilities as determined by the Cable Commission and its Members Cities. • Operate and program Government Access Channels 180 and 188 and Public Access Channel 187. • Monitor the use of Educational Access Channel that is granted by the Member Cities to Independent School Districts 192 and 196. • Monitor video and audio signal quality of the cable access channels and maintain it at a level equal to or better than non - access channels on the cable system. • Communicate between cable users and the Cable Commission Member Cities, and process complaints that customers have been unable to resolve with the cable company. • Advise the Commission on cable administrative, operations, programming, and management policies. MAJOR OBJECTIVES FOR 2016 1. Perform all duties described in the Description of Activities. 2. Assist the member cities in upgrading the video production and editing equipment. 3. Continue monitoring for any changes in franchise compliance or service delivery by the cable company. 4. Televise live and replay city meetings as agreed by the Cable Commission Member Cities. 5. Produce and replay up to six episodes of the Police and/ or combined public safety show. 6. Produce and replay up to six episodes of the Fire and/ or newsmagazine show. 7. Produce and replay the annual State of the City Address for each of the Cable Commission Member Cities. 8. Produce Public Service Announcements (PSAs) that promote public safety and increase awareness of resources and other types of information that is deemed to be in the public interest. 9. Obtain and replay programming from non -city agencies and organizations that promote public safety, and increase awareness of resources and other types of information that is deemed to be in the public interest. 10. Produce and replay other TV programs as directed by the Member Cities. 11. Expand the amount of city cable programming available on the Member Cities websites. 12. Continue involvement with the Minnesota Association of Community Telecommunications Administrators (MACTA), the League of Minnesota Cities 258 (LMC), the National Association of Telecommunications Officers and Advisors (NATOA), and the Alliance for Community Media (ACM) in order to more effectively understand and engage telecommunications issues that can impact the Member Cities. 13. Monitor ongoing efforts to pass statewide cable franchise legislation, and address and respond as necessary on behalf of the Member Cities best interests. 14. Monitor new movement in the U.S. Congress toward rewriting the federal telecommunications law, and ongoing efforts by the telecommunications industry to undermine local government Right -of -Way authority and consumer protections. 15. Advise the Member Cities staff on methods for improving their presentation of visual materials during televised meetings. 16. Advise the Member Cities staff on methods for improving their use of the technology embedded into the Council Chambers and meeting rooms. 17. Process and work to resolve cable complaints. 18. Continue to explore and employ more effective and efficient ways to deliver and improve services. 19. Continue to monitor and evaluate voice - recognition technology for future application of Closed Captioning to the programming on the Cities cable access channels. 20. Research and evaluate video equipment technology used in live and pre - produced programming for necessary replacement, as well as upgrades needed to produce all cable access programming in High Definition Television. 21. Maintain current service levels with a minimal budget increase, despite obligatory increases in some salaries and benefits and the loss of one part -time position. 22. Prepare and present the proposed 2016 budget to the Cable Commission. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Item 2012 2013 2014 2015 2016 # of Cable Customers 19,500 19,800 19,800 19,800 19,800 # of City Meetings Cablecast 130 130 130 130 130 # of Other 1St Run Programs 65 60 60 60 60 Cablecast Total Hours of Programming 5,000 4,500 4,500 4,500 4,500 Cablecast Estimated # of Bulletin Board 450 500 500 500 500 Messages OUTCOME MEASURES Projected Projected Projected Projected Projected 2011 2012 2013 2014 2015 Cost per household $1.45 $1.45 $1.45 $1.45 $1.45 from General Fund Cost per Cable $6.00 $6.00 $6.00 $6.00 $6.00 Subscriber Annuall 259 Regular Status Personnel Schedule - FTE's Adopted Adopted Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 Cable Coordinator 1 1 1 1 1 Cable Production Asst. 1 1 1 1 1 Temporary Status Personnel Schedule - Hours (Part Time) Adopted Adopted Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 Cable Access Prod. Asst. -0- -0- -0- 693 693 Cable Operators 1120 1120 1120 1120 1120 Summary Budget Department 70 Cable N Joint Powers 2012 2013 2013 2014 2015 2016 2017 Actual Actual Adopted Adopted Proposed Proposed Proposed Revenue: PEG Fees 68,396 71,523 71,000 71,000 71,000 71,000 71,000 Other City Shares 86,992 84,120 88,530 90,868 108,450 145,026 116,968 Investment Earnings 2,431 (2,230) 2,000 2,000 2,000 2,000 2,000 Transfer from Other Funds 18,061 21,417 12,800 12,800 20,000 20,000 20,000 Other Misc rev. 547 373 15,879 20,217 14,830 52,026 23,967 176,427 175,203 190,209 196,885 216,280 290,052 233,935 Expenditures: Salaries & Wages 111,509 124,719 125,187 128,902 146,130 156,947 160,170 Emp. Benefits 32,181 35,405 45,322 46,233 46,880 48,755 49,415 Supplies 2,601 1,443 3,100 3,250 3,575 3,900 3,900 Contractual Serv. 5,272 32,220 2,300 2,800 3,800 4,500 4,500 Repairs & Maint. 863 - 3,100 4,000 4,000 4,000 4,000 Training/Travel /Dues 5,056 6,296 7,750 8,200 8,250 8,250 8,250 Other Exp. 3,039 2,640 3,450 3,500 3,500 3,500 3,500 Capital outlay 7,915 - - 145 60,200 200 168,436 202,723 190,209 196,885 216,280 290,052 233,935 Net addition to (use of net 7,991 (27,520) - - - - - assets 2016 CAPITAL OUTLAY High Definition Cameras and HD system $60,200 2017 CAPITAL OUTLAY Video Library $200 City of Apple Valley 260 Department Expense Summary Budget Years (2016 -2017) CABLE TV JOINT POWERS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 107,311 113,815 113,465 56,559 116,855 116,855 119,795 119,795 6111 - SALARY PART -TIME 15,000 11,998 28,125 5,798 35,462 35,462 35,330 35,330 6112 - SALARY - SEASONAL TEMP 0 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 1,000 6,713 1,000 899 1,000 1,000 1,000 1,000 6121 - INSURANCE CASH BENEFIT 1,406 0 6122 - COMP REQUEST -5,106 -198 6123 - SALARY -OTHER 5,591 3,540 3,630 3,630 4,045 4,045 6105 -SALARIES AND WAGES 128,902 128,826 146,130 63,059 156,947 156,947 160,170 160,170 6138 - MEDICARE 1,852 1,921 2,120 938 2,180 2,180 2,210 2,210 6139 - FICA 7,918 8,212 9,060 4,010 9,320 9,320 9,450 9,450 6140 - HOSPITAL & LIFE INSURANCE 0 0 6141 - PENSIONS -PERA 9,185 8,538 10,960 4,378 11,275 11,275 11,435 11,435 6142 - WORKERS COMPENSATION 512 462 380 168 410 410 780 780 6143 - UNEMPLOYMENT COMPENSATION 288 138 6144 - LONG -TERM DISABILITY INSURANCE 327 312 360 160 370 370 340 340 6145 - MEDICAL INSURANCE 26,439 18,356 24,000 9,765 25,200 25,200 25,200 25,200 6146 - DENTAL INSURANCE 976 582 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 406 121 6125 - EMPLOYEE BENEFITS 46,233 39,493 46,880 20,266 48,755 48,755 49,415 49,415 6210 - OFFICE SUPPLIES 450 406 475 24 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 350 1,969 375 0 400 400 400 400 6215 - EQUIPMENT -PARTS 450 563 475 -2 500 500 500 500 6229 - GENERAL SUPPLIES 2,000 1,307 2,250 252 2,500 2,500 2,500 2,500 6205 - SUPPLIES 3,250 4,245 3,575 274 3,900 3,900 3,900 3,900 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 2,000 21,234 3,000 -948 3,500 3,500 3,500 3,500 6237 - TELEPHONE /PAGERS 800 356 800 216 1,000 1,000 1,000 1,000 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 0 0 6230 - CONTRACTUAL SERVICES 2,800 21,590 3,800 -732 4,500 4,500 4,500 4,500 6265 - REPAIRS - EQUIPMENT 4,000 380 4,000 60 4,000 4,000 4,000 4,000 6269 - REPAIRS -OTHER 1,585 2,620 6260 - REPAIRS AND MAINTENA 4,000 1,965 4,000 2,680 4,000 4,000 4,000 4,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 800 844 850 0 850 850 850 850 6277 - MILEAGE /AUTO ALLOWANCE 4,800 4,019 4,800 1,671 4,800 4,800 4,800 4,800 6280 - DUES & SUBSCRIPTIONS 2,600 2,350 2,600 2,350 2,600 2,600 2,600 2,600 6270 - TRNG /TRAVL /DUES /UNIF 8,200 7,213 8,250 4,021 8,250 8,250 8,250 8,250 6311 - INSURANCE - PROPERTY /LIABILITY 3,500 5,761 3,500 3,755 3,500 3,500 3,500 3,500 6399 - OTHER CHARGES 46 0 6301 -OTHER EXPENDITURES 3,500 5,807 3,500 3,755 3,500 3,500 3,500 3,500 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 7,630 145 0 60,200 60,200 200 200 6701 -TOTAL CAPITAL OUTLAY 0 7,630 145 0 60,200 60,200 200 200 196,885 216,770 216,280 93,324 290,052 290,052 233,935 233,935 261 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND SALARIES 6110 Cable Coordinator 67,467 69,370 69,370 71,105 71,105 72,890 72,890 6110 Full -Time Employees- Access Asst. 39,844 44,635 44,635 45,750 45,750 46,905 46,905 6111 Part -Time Employees- Access Asst. 12,950 12,950 19,912 19,912 20,400 20,400 6111 PT Employees - Control room operators 15,000 15,175 15,175 15,550 15,550 14,930 14,930 6113 Overtime -Reg 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6123 Salaries - Other 5,591 3,540 3,540 3,630 3,630 4,045 4,045 6138 Medicare 1,852 2,125 2,125 2,180 2,180 2,210 2,210 6139 FICA 7,918 9,095 9,095 9,320 9,320 9,450 9,450 6141 Pension - PERA 9,185 11,000 11,000 11,275 11,275 11,435 11,435 6142 Worker Comp 512 380 380 410 410 780 780 6144 Long -term Disability Insurance 327 360 360 370 370 340 340 6145 Hospital & Life Insurance 26,439 24,000 24,000 25,200 25,200 25,200 25,200 Total 175,135 193,630 193,630 205,702 205,702 209,585 209,585 6210 OFFICE SUPPLIES Misc. 450 475 475 500 500 500 500 Total 450 475 475 500 500 500 500 6211 SMALL TOOLS & EQUIPMENT Misc. 350 375 375 400 400 400 400 Total 350 375 375 400 400 400 400 6215 EQUIPMENT -PARTS Misc 450 475 475 500 500 500 500 Total 450 475 475 500 500 500 500 6229 GENERAL SUPPLIES Misc. Supplies & Recording Media 2,000 2,250 2,250 2,500 2,500 2,500 2,500 Production Music Library Total 2,000 2,250 2,250 2,500 2,500 2,500 2,500 6235 CONSULTANT SERVICES Legal Fees 2,000 3,000 3,000 3,500 3,500 3,500 3,500 Technical Consulting LMCIT Insurance Total 2,000 3,000 3,000 3,500 3,500 3,500 3,500 6237 TELEPHONE /POSTAGE Cell Phone 800 800 800 1,000 1,000 1,000 1,000 Total 800 800 800 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Non - Service Contract Repairs 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Tightrope System Service Contract 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6275 SCHOOL /CONF /EXP - LOCAL MACTA Annual 600 600 600 600 600 600 600 Other local for Coordinator 200 250 250 250 250 250 250 Misc. Commission Attendance NATOA & NAB Convention Total 800 850 850 850 850 850 850 6277 MILEAGE ALLOWANCE Car Allowance /Coordinator ($300 per) 3,600 3,600 3,600 3,600 3,600 3,600 3,600 Cable Asst. Mileage 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 4,800 4,800 4,800 4,800 4,800 4,800 4,800 6280 DUES & SUBSCRIPTIONS MACTA Dues 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Professional Journals/ Publications NATOA Annual Membership 600 600 600 600 600 600 600 Total 2,600 2,600 2,600 2,600 2,600 2,600 2,600 6311 INSURANCE LMCIT Insurance 3,500 3,500 3,500 3,500 3 3,500 3,500 Total 3,500 3,500 3,500 3,500 3,500 3,500 3,500 262 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAREND DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMENE PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS GY -HM600 Pro HD Video Camera 5,000 5,000 GY -HM600 Pro HD Video Camera 5,000 5,000 Pro HD Video Camera Accessories 5,000 5,000 Pro HD Digital Video Player /Recorder 5,000 5,000 Tightrope HD Playback Server 20,000 20,000 HD Signal Transmission Encoder & Decoder 20,000 20,000 Production Music Library 145 145 200 200 200 200 Total - 145 145 60,200 60,200 200 200 Total Net of Personnel 21,750 23,270 23,270 84,350 84,350 24,350 24,350 TOTAL EXPENSES $ 196,885 $ 216,900 $ 216,900 $ 290,052 $ 290,052 $ 233,935 $ 233,935 Minus AV & Farm Add. Contribution (26,000) (26,000) Minus Apple Valley Add. Contribution 13,150 - - - - - - Actual total to be divided by Cities $ 183,735 $ 190,900 $ 190,900 $ 290,052 $ 290,052 $ 233,935 $ 233,935 Individual City shares are: Apple Valley $91,867.50 $95,450.00 $95,450.00 $145,026.00 $145,026.00 $116,967.50 $116,967.50 Farmington $45,933.75 $47,725.00 $47,725.00 $72,513.00 $72,513.00 $58,483.75 $58,483.75 Rosemount $45,933.751 $47,725.001 $47,725.00 $72,513.00 $72,513.00 $58,483.75 $58,483.75 263 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4800 81 4802 Cable Capital Equip-PEG DESCRIPTION OF ACTIVITY Cable TV represents what was formerly two separate budgets. The former operations budget includes the expenses that related to cable television non - meeting programming and all webcasting that pertains to or benefits primarily exclusively Apple Valley. The majority of the operating expenses relating to cable television are covered jointly by the Cities of Apple Valley, Farmington, and Rosemount. The Cable TV budget covers supplies and equipment used exclusively by Apple Valley for its meeting coverage, cable - related legal expenses, webcasting fees, production costs for two regularly produced programs, and a transfer to the joint powers Commission to fulfill the City's financial obligation for the Commission budget. That budget was combined with the Cable TV Capital Projects Fund. The Cable TV Capital Projects Fund was created to accumulate funds for the future replacement of the City's cable television and meeting presentation assets. The funding source for this fund is the receipt of any PEG revenues in excess of the annual contribution required to fund the joint powers cable commission and the amounts of Franchise Fee revenues collected in excess of the amount projected in the General Fund for that year. MAJOR OBJECTIVES FOR 2016 1. Produce 6 episodes of Valley Beat (Police educational program) 2. Produce 6 episodes of Hook & Ladder (Fire educational program) 3. Webcast all produced programming to supplement cable television 4. In 2015, the Apple Valley contribution increased to reflect actual production costs. The other two cities are currently considering participating long -term in program production. If this occurs, Apple Valley's contribution will go down, as will the number of episodes produced at more time will be required for initial production of reformatted programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2012 2013 2014 2015 2016 Valley Beat episodes 4 6 6 6 6 Hook & Ladder episodes 4.5 6 6 6 6 Council meetings 26 25 25 25 25 Planning Commission 18 24 24 24 24 meetings Parks Advisory meetings 5 5 5 5 5 Regular Status Personnel Schedule —FTE's Adopted Proposed Proposed Proposed Proposed Position Title 2012 2013 2014 2015 2016 None 264 Summary Budget Department 81- Cable Capital Equip -PEG 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Excess PEG Revenues - - - - - - Excess Franchise Revenues 144,746 140,749 206,269 100,000 100,000 100,000 100,000 Investment Earnings 1,070 (3,743) 7,768 3,750 1,070 1,910 1,910 145,816 137,006 214,037 103,750 101,070 101,910 101,910 Expenditures: Salaries & Wages - - 342 - - - - Emp. Benefits 8 - - - - Supplles 78 840 840 835 3,695 Contractual Serv. 441 19,950 24,150 37,000 37,000 Repairs & Maint. - 380 380 300 300 Capital outlay 223,501 250,000 - - - Transfers out - 20,000 20,000 20,000 20,000 Total 224,370 291,170 45,370 58,135 60,995 Fund Balance Beginning of Year $ 58,404 $ 204,220 $ 341,226 $ 341,226 $ 330,893 $ 386,593 $ 430,368 Revenues 145,816 137,006 214,037 103,750 101,070 101,910 101,910 Expenditures - - (224,370) (291,170) (45,370) (58,135) (60,995) End of Year 204,220 341,226 330,893 153,806 386,593 430,368 471,283 2016 CAPITAL OUTLAY None City of Apple Valley 265 Department Expense Summary Budget Years (2016 -2017) CABLE CAPITAL EQUIP -PEG 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6111 - SALARY PART -TI ME 342 260 6105 - SALARIES AND WAGES 342 260 6138 - MEDICARE 1 4 6139 - FICA 6 16 6125 - EMPLOYEE BENEFITS 8 20 6100 - TOTAL PERSONNEL SERVICES 350 280 6210 - OFFICE SUPPLIES 350 350 350 350 3,350 3,350 6211 - SMALL TOOLS & EQUIPMENT 70 16 70 0 70 70 70 70 6215 - EQUIPMENT -PARTS 140 140 1,846 140 140 6229 - GENERAL SUPPLIES 280 62 280 53 275 275 275 275 6205 - SUPPLIES 840 78 840 1,899 835 835 3,695 3,695 6235 - CONSULTANT SERVICES 6,005 0 6235 - CONSULTANT SERVICES 19,950 130 24,150 0 37,000 37,000 37,000 37,000 6249 - OTHER CONTRACTUAL SERVICES 311 0 6230 - CONTRACTUAL SERVICES 6,005 0 6230 - CONTRACTUAL SERVICES 19,950 441 24,150 0 37,000 37,000 37,000 37,000 6265 - REPAIRS - EQUIPMENT 380 380 212 300 300 300 300 6260 - REPAIRS AND MAINTENA 380 380 212 300 300 300 300 6200 - TOTAL OPERATING COSTS 6,005 0 6200 - TOTAL OPERATING COSTS 21,170 519 25,370 2,111 38,135 38,135 40,995 40,995 6399 - OTHER CHARGES 32,974 0 6301 -OTHER EXPENDITURES 32,974 0 6300 - TOTAL OTHER EXPENDITURES 32,974 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 250,000 223,501 0 0 6701 -TOTAL CAPITAL OUTLAY 250,000 223,501 0 0 6700 - TOTAL CAPITAL OUTLAY 250,000 223,501 0 0 7110 - TRANSFER TO OTHER FUNDS 20,000 20,000 20,000 20,000 20,000 20,000 7101 -TOTAL TRANSFERS 20,000 20,000 20,000 20,000 20,000 20,000 7100 - TOTAL TRANSFERS 20,000 20,000 20,000 20,000 20,000 20,000 291,170 263,349 45,370 2,391 58,135 58,135 60,995 60,995 266 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 81: CABLE CAPITAL EQUIP -PEG - 4800 COMPANY 4800: CABLE TV FRANCHISE FEE FUND JDE 2013 2014 2015 2015 2016 2016 2017 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP 6210 OFFICE SUPPLIES Misc. 375 375 375 350 350 350 3,350 25 25 Total 375 350 350 350 350 350 3,350 6211 SMALL TOOLS & EQUIPMENT Misc. 75 75 75 70 70 70 70 5 5 Total 75 70 70 70 70 70 70 6215 EQUIPMENT - PARTS Misc. 150 150 150 140 140 10 10 Total 150 140 140 - 140 140 - 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc. 300 300 300 275 275 275 275 20 20 Total 300 280 280 275 275 275 275 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable) 5,800 5,800 3,000 3,000 3,000 3,000 3,000 Police Beat Programming 6,575 6,575 6,575 12,500 12,500 12,500 12,500 Hook & Ladder Programming 6,575 6,575 6,575 12,500 12,500 12,500 12,500 Park and Rec Comm Meetings 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Other Programming Webcasting Fee 7,000 8,000 8,000 8,000 8,000 Award apps/ peer reviews Total 19,950 19,950 24,150 37,000 37,000 37,000 37,000 6265 REPAIRS - EQUIPMENT 1,000 450 450 300 300 300 300 70 70 Total 1,000 380 380 300 300 300 300 6740 CAPITAL OUTLAY - OTHER ITEMS Control Room Replacement Project 250,000 250,000 Total 250,000 250,000 - - - - - 7110 TRANSFER TO CABLE TV FUND 12,800 20,000 20,000 20,000 20,000 20,000 20,000 Total 12,800 20,000 20,000 20,000 20,000 20,000 20,000 TOTAL EXPENSES 284,650 291,170 45,370 57,995 58,135 58,135 60,995 NOTE: beginning with the 2014 budget the ativities previously accounted for within the General Fund are now inlcuded in this Cable TV Fund. The amounts shown for prior years are for comparison purposes only. 267 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4930 103 4930 Future Capital Projects DESCRIPTION OF ACTIVITY The Future Capital Projects Fund was created to accumulate funds for the future replacement of City assets. The funding source for this fund is the amounts transferred from the General Fund that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year. Prior to 2013, an additional funding source was the receipt of any Market Value Homestead Credits the City received from the State. Recent legislation has been enacted that discontinues the Market Value Homestead Credit program as it has operated in previous years. It is not expected to be collected in future years. MAJOR OBJECTIVES FOR 2016 During 2012, the City Council provided direction which included using the Future Capital Projects Fund to support the annual street maintenance program until 2017. This 2016 budget provides this support by using resources to make the debt service payments on the 2004 Park Bonds until 2017. This strategy freed up levy capacity that can be directed toward the annual street maintenance program. New for the 2016 Budget is a strategy to use interest earnings from this fund to fund activities in the Municipal Building fund. The Municipal Building Fund will be repurposed to finance the expenditures related to building improvements. Summary Budget Department - Future Capital Projects Fund 2012 2013 2014 2014 2016 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Mkt Value Homestead Cr. 8,270 29 - _ _ _ Investment Earnings 248,612 (244,943) 362,278 174,200 166,000 180,000 187,000 Refunds and reimb. - 83,361 24,355 - Interfund Loan repayment - INTEREST 7,321 7,829 7,661 7,661 7,491 7 7,151 Transfer from General Fund 1,519,000 1,320,000 - - - Transfers from other Funds - - - - - 1,783,203 (153,724) 1,714,294 181,861 173,491 187,341 194,151 Expenditures: Capital outlay 500,000 7,362 - - - Long Term Interfund Loan - - - Consultant Services 85,550 Transfer out - Ameresco Energy Project 553,194 346,450 Transfer out - CMF - Vehicle Wash bay 810,478 - Transfer out - Ice Arena Dehumid /Ceiling 103,166 31,018 - - - Transfer out - Muni Bldg Fund 370,000 180,000 Transfer out - Street Maintenance Program 912,381 125,000 - 50,000 - - Transfer out - Park Bond Debt Service 960,000 960,000 974,450 960,000 960,000 960,000 Total 1,497,931 2,559,200 1,337,468 974,450 1,010,000 1,330,000 1,140,000 Fund Balance Beginning of Year $ 15,579,566 $ 15,864,838 $ 13,151,914 $ 11,236,764 $ 10,503,764 $ 13,528,740 $ 12,386,081 Revenues 1,783,203 (153,724) 1,714,294 181,861 173,491 187,341 194,151 Expenditures (1,497,931) (2,559,200) (1,337,468) (974,450) (1,010,000) (1,330,000) (1,140,000) End of Year 15,864,838 13,151,914 13,528,740 10,444,175 9,667,255 12,386,081 11,440,232 268 Long Term - Interfund Loan Receivable 2012 2013 2014 2016 2016 2017 Beginning Balance - 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 Interfund Loan Made 2,000,000 - Principal Payment Received 42,679 42,171 42,339 42,509 42,659 42,819 Ending Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 1,744,824 2015 Capital Outlay Trail Connection CR 42 to Burnsville $50,000 2016 Capital Outlay: None City of Apple Valley 269 Department Expense Summary Budget Years (2016 -2017) FUTURE CAPITAL PROJECTS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30115 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6205 -SUPPLIES 0 0 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 0 0 6230 - CONTRACTUAL SERVICES 0 0 6200 - TOTAL OPERATING COSTS 0 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 50,000 0 6701 -TOTAL CAPITAL OUTLAY 0 0 50,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 50,000 0 6801 -TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 7001 -TOTAL INTERESTAND FISCAL FEES 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 7110 - TRANSFER TO OTHER FUNDS 960,000 1,337,468 960,000 0 960,000 1,330,000 1,140,000 1,140,000 7101 -TOTAL TRANSFERS 960,000 1,337,468 960,000 0 960,000 1,330,000 1,140,000 1,140,000 7100 - TOTAL TRANSFERS 960,000 1,337,468 960,000 0 960,000 1,330,000 1,140,000 1,140,000 960,000 1,337,468 1,010,000 0 960,000 1,330,000 1,140,000 1,140,000 270 CITY OF APPLE VALLEY 2016 BUDGET FUTURE CAPITAL PROJECTS 2014 2015 2016 2016 2017 2017 2014 COUNCIL DEPT DEPT ADMIN DEPT ADMIN Actual ADOPTED PROP PROP RECOMMEND PROP RECOMMEND Revenues: Investment Earnings 362,278 177,000 166,000 180,000 180,000 180,000 187,000 Refunds reimbursements 24,355 Interfund Loan repayment - Principal 42,339 42,509 42,659 42,659 42,659 42,849 InterFund Loan repayment - Interest 7,661 7,491 7,341 7,341 7,341 7,151 Transfer General Fund 1,320,000 Total 1,756,633 177,000 216,000 230,000 230,000 230,000 237,000 Expenditures Capital Outlay: Trail Connection CR 42 to Burnsville 50,000 CMF - Vehicle Wash Bay 14,450 Transfer to Ice Arena 31,018 Transfer to Municipal Building Fund 332,000 370,000 180,000 180,000 Transfer to Park Bond fund 960,000 974,450 960,000 960,000 960,000 960,000 960,000 Transfer to Road Imp Fund - 140th Street Total 1,337,468 974,450 1,010,000 960,000 1,330,000 1,140,000 1,140,000 Revenues less Expenditures 419,165 (797,450) (794,000) (730,000) (1,100,000) (910,000) (903,000) 271 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION OF ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the City's Capital Improvement Program. Street improvement practices are guided by the City's pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance and Construction Allotments (City's share of state gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2016 The major objective for this business unit is to complete the construction of the following projects in 2016: Project Anticipated Contract Title Award Timeline CSAH 38 /Zoo Blvd. Concrete Rehab Spring 2016 157th St /JCRR Extension Spring 2016 Longridge 1 st /Apple Valley 6,7,8 Reconstruction Spring 2016 Palomino Hills 3, 4 Reconstruction Spring 2016 2016 Crack Sealing Program Spring 2016 2016 Street Resurfacing Spring 2016 2016 Microsurfacing Roadways Summer 2016 2016 Trail Maintenance & Resurfacing Summer 2016 PERSONNEL / STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None NA NA NA NA Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 None NA NA NA NA City of Apple Valley 272 Department Expense Summary Budget Years (2016 -2017) ROADIMPROVEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6215 - EQUIPMENT -PARTS 0 0 6205 -SUPPLIES 0 0 6231 - LEGAL SERVICES 0 0 6234 - CITY ENGINEER CONSULTANT SERV 340,485 0 6235 - CONSULTANT SERVICES 525,000 85,354 0 33,519 460,000 460,000 440,000 440,000 6239 - PRINTING 1,477 1,635 6249 - OTHER CONTRACTUAL SERVICES 33,376 9,429 6230 - CONTRACTUAL SERVICES 525,000 460,692 0 44,582 460,000 460,000 440,000 440,000 6260 - REPAIRS AND MAINTENA 0 0 6200 - TOTAL OPERATING COSTS 525,000 460,692 0 44,582 460,000 460,000 440,000 440,000 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 5,993,000 1,871 5,064,000 1,639 8,031,130 8,031,130 7,009,000 7,009,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 0 6701 -TOTAL CAPITAL OUTLAY 5,993,000 1,871 5,064,000 1,639 8,031,130 8,031,130 7,009,000 7,009,000 6700 - TOTAL CAPITAL OUTLAY 5,993,000 1,871 5,064,000 1,639 8,031,130 8,031,130 7,009,000 7,009,000 6810 - CONSTRUCTION IN PROGRESS 6,090,607 1,052,390 6801 -TOTAL CONSTRUCTION COSTS 6,090,607 1,052,390 6800 - TOTAL CONSTRUCTION COSTS 6,090,607 1,052,390 7120 -ADMINISTRATIVE FEE - CONSTRUCTIO 0 0 7101 -TOTAL TRANSFERS 0 0 7100 - TOTAL TRANSFERS 0 0 6,518,000 6,553,170 5,064,000 1,098,612 8,491,130 8,491,130 7,449,000 7,449,000 273 DEPT 74: ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAREND DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4229 REVENUE Road Improvement - TransferfromGeneralFund (2,855,000) (2,940,000) (2,940,000) (3,028,200) (3,028,200) (3,138,100) (3,138,100) Future Capital Project Fund Water Utility- Annual Street Improv. (475,000) (603,000) (603,000) (1,371,000) (1,371,000) (831,000) (831,000) Sanitary Utility - Annual Street Improv. (500,000) (520,000) (520,000) (1,210,000) (1,210,000) (839,000) (839,000) Storm Drainage - Annual Street Improv (250,000) (395,000) (395,000) (195,000) (195,000) (310,900) (310,900) Street Light Utility 25,000 25,000 Total Transfers 4,080,000 4,458,000 4,458,000 5,829,200 5,829,200 5,119,000 5,119,000 Special Assessments - Street Improv. (792,580) (792,580) County Cost Participation (40,000) (40,000) (90,000) (90,000) MSA Maintenance (140,000) (450,000) (450,000) (450,000) (450,000) (540,000) (540,000) MSA Construction 1,950,000 750,000 750,000 1,379,350 1,379,350 1,700,000 1,700,000 Intergovernmental 2,090,000 1,200,000 1,200,000 1,869,350 1,869,350 2,330,000 2,330,000 TIF -157th / JCRR Extensions (600,000) (600,000) TIF - Flagstaff Construction (per EDA 10/7/10) TIF -147th Construction (per EDA 10/7/10) Tax Increment 600,000 600,000 Subtotal 6,170,000 5,658,000 5,658,000 9,091,130 9,091,130 7,449,000 ,449,000 Less TIF projects direct charged to TIF Funds 600,000 Total 6,170,000 5,658,000 5,658,000 9,091,130 8,491,130 7,449,000 ,449,000 6235 CONSULTANT SERVICES City Street Project Eng, Legal, Testing, Inspection 525,000 435,000 435,000 460,000 460,000 440,000 440,000 Magellen Pipeline Lowering Design (Note 2) - - - - - Flagstaff Eng, Legal, Testing, Inspection (TIF) 147th Street Eng, Legal, Testing, Inspection Subtotal 525,000 435,000 435,000 460,000 460,000 440,000 440,000 Less TIF projects direct charged to TIF Funds Total 525,000 435,000 435,000 460,000 460,000 440,000 440,000 6735 CAPITAL OUTLAY -IMPROVEMENTS 2017 Projects Palomino Hills 4th Addition - - 2,615,000 2,615,000 JCRR, Lapaz 2nd 2,707,000 2,707,000 133rd St Ct/1134th St Ct 1,045,000 1,045,000 2017 Street Resurfacing/Overlay 350,000 350,000 2017 M icrosurfacing/Cracksea ling Pave. Pres. 178,000 178,000 Trail Resurfacing - - 114,000 114,000 2016 Projects Palomino Hills 3rd and 4th Additions 5,547,200 5,547,200 Hamberg Ct 106,000 106,000 157th Street Extension 1,636,930 1,636,930 2016 Street Resurfacing 142,000 142,000 Microsurfacing Pavement Preservation 930,000 930,000 Crack Sealing 100,000 100,000 Trail Maintenance & Resurfacing 169,000 169,000 2015 Projects Fountain Court 250,000 250,000 - - Longridge 1st and 2nd Neighborhood Reconstruct 1,730,000 1,730,000 Pinecrest/Sunshine Estates Reconstruction 1,402,000 1,402,000 East Lot CMF Reconstruct 95,000 95,000 2015 Street Resurfacing 384,000 384,000 Microsurfacing Pavement Preservation 715,000 715,000 Crack Sealing 80,000 80,000 Trail Maintenance & Resurfacing 32,000 32,000 CSAH 38 Concrete Rehap (City Cost Share) 35,000 35,000 2014 Projects 132nd Street Reconstruction 1,900,000 - - West Cedar Isles Reconstruction 750,000 Garrett/Glazier Loop Reconstruction 675,000 Whitney Drive - Pennock to Cedar 475,000 2014 Pavement Resurfacing 975,000 - - Traffic Signal Recon Garden View / CR 42 - 150,000 150,000 Traffic Signal Recon Pennock / CR 42 125,000 150,000 150,000 Traffic Signal Recon Hayes / CR 42 125,000 135,000 135,000 Note: County Shifted Projects to 2015 Traffic Signal Rehab Galaxie at 140th 60,000 65,000 65,000 Microsurfacing Pavement Preservation 830,000 - - Crack Sealing 78,000 2013 Projects Greenleaf Neigh Street and Utility Improvement - Whitney Drive Reconstruction 2013 Street Resurfacing Traffic Signal Rehab Galaxie at 140th County Road 42 & 46 Resurfacing Microsurfacing Pavement Preservation 274 DEPT 74: ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAREND DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 2012 Projects 2012 Street Improvement Project (Note 3) 2012 Street Improvement Project (Note 3) Annual Resurfacing Street Improvements (Note 3) Microsurfacing Pavement Preservation Traffic Signal Rehab - Galaxie at 147th Flagstaff 140th to 147th -TIF 147th St. Construction (Flagstaff to JCRR) TIF Magellen Pipeline Lowering for 147th St TIF Subtotal 5,993,000 5,223,000 5,223,000 8,631,130 8,631,130 7,009,000 7,009,000 Less TIF projects direct charged to TIF Funds 600,000 600,000 Total 5,993,000 5,223,000 5,223,000 8,031,130 8,031,130 7,009,000 7,009,000 TOTAL EXPENSES $ 6,518,000 $ 5,658,000 $ 5,658,000 $ 8,491,130 $ 8,491,130 $ 7,449,000 $ 7,449,000 Revenue $ 6 $ 5,658,000 $ 5,658,000 $ 9,091,130 $ 8,491,130 $ 7 $ ,449,000 NET EXPENSES $ 348,000 $ - $ - $ (600,000) $ - $ - $ 275 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2016 • Complete fall 2015/2016 construction of the Central Village parking lot. A County grant in the amount of $83,396 is applied to project costs. • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the "Open to Business" small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Evaluate a development plan for the Hanson property north of County Road 42, facilitate repositioning of properties both southwest and northwest of CR42 and Cedar Avenue development within the Mixed Business Campus. • Manage City /EDA owned property until development. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Actual Projected Projected Item 2012 2013 2014 2015 2016 Jobs added 600 600 600 Open to Bus. /AV Clients 4 8 8 12 12 Served Summary Budget Department 93 EDA Operations Fund 2012 2013 2014 2014 2015 2015 2016 2017 Actual Actual Actual Adopted Adopted Projected Proposed Proposed Revenue: County Grant - 83,396 Redistribution of TIF - 334,465 - - - Investment Earnings 17,259 17,328 24,888 14,000 13,500 20,000 2,100 1,860 17,259 (17,328) 359,353 14,000 13,500 103,396 2,100 1,860 Expenditures: Salaries & Wages - 110 - - - - - Contractual Serv. - - - - - 805,243 8,900 - Training /Travel /Dues 10,000 10,000 11,388 10,000 28,600 11,500 30,100 11,500 Consultant Services /Other - 7,641 8,294 47,500 47,500 33,740 7,500 7,500 Capital outlay - - - - - 356,220 - - Net addition to Fund 10,000 17,641 19,792 57,500 76,100 1,206,703 46,500 19,000 Balance Fund Balance Beginning 948,004 955,263 920,294 920,294 876,794 1,259,855 156,548 112,148 Ending 955,263 920,294 1,259,855 876,794 814,194 156,548 112,148 95,008 2016 CAPITAL OUTLAY None City of Apple Valley 276 Department Expense Summary Budget Years (2016 -2017) EDA OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6111 - SALARY PART -TIME 102 312 6105 - SALARIES AND WAGES 102 312 6138 - MEDICARE 1 5 6139 - FICA 6 19 6125 - EMPLOYEE BENEFITS 8 24 6100 - TOTAL PERSONNEL SERVICES 110 336 6231 - LEGAL SERVICES 13,254 6235 - CONSULTANT SERVICES 47,500 7,500 47,500 10,380 7,500 7,500 7,500 7,500 6239 - PRINTING 83 6249 - OTHER CONTRACTUAL SERVICES 0 0 8,603 8,900 8,900 6230 - CONTRACTUAL SERVICES 47,500 7,500 47,500 32,320 16,400 16,400 7,500 7,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 713 92 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 16,500 16,500 16,500 6278 - SUBSISTENCE ALLOWANCE 0 2,100 2,100 2,100 6280 - DUES & SUBSCRIPTIONS 10,000 10,675 10,000 10,500 11,500 11,500 11,500 11,500 6270 - TRNG /TRAVL /DUES /UNIF 10,000 11,388 28,600 10,592 30,100 30,100 11,500 11,500 6200 - TOTAL OPERATING COSTS 57,500 18,888 76,100 42,913 46,500 46,500 19,000 19,000 6310 - RENTAL EXPENSE 500 0 6399 - OTHER CHARGES 294 0 6301 -OTHER EXPENDITURES 794 0 6300 - TOTAL OTHER EXPENDITURES 794 0 57,500 19,792 76,100 43,248 46,500 46,500 19,000 19,000 277 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3212 COMPANY 3210: EDA OPERATIONS 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Miscellaneous - MCCD 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Ordinance /MB Campus 40,000 40,000 20,000 Downtown Plan (CDA Match) Financial Advisor fees 6,240 Total 47,500 47,500 33,740 7,500 7,500 7,500 7,500 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Strudy 5,243 8,900 8,900 Forgivable Loan - UPONOR 800,000 Total 805,243 8,900 8,900 6276 SCHOOL /CONF /EXP - OTHER Economic Development- UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16,500 16,500 16,500 Total 16,500 16,500 16,500 6278 SUBSISTANCE ALLOWANCE Economic Development - UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2,100 2,100 2,100 Total 2,100 - 2,100 2,100 - - 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1,500 1,500 1,500 1,500 1,500 Greater MSP 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 10,000 10,000 11,500 11,500 11,500 11,500 11,500 6740 Capital Outlay Central Village Parking Lot 356,220 Total - - 356,220 - - - - Total Net of Personnel 57,500 76,100 1,206,703 46,500 46,500 19,000 19,000 TOTAL EXPENSES $ 57,500 $ 76,100 $ 1,206,703 $ 46,500 $ 46,500 $ 19,000 $ 19,000 Note: 2013 is the first year in which the EDA operations Fund has been budgeted. 278 •e• e ®a• ss *r* ®0oa ®00' Apple Notes: 279 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 7400 105 7400 "s Vehicle & Equipment Replacement Fund DESCRIPTION OF ACTIVITY The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing mechanism for the systematic replacement of vehicles in the City's Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The revenue source for the fund includes an annual inter -fund charge for vehicles and equipment in the program, proceeds from trade -ins and equipment sales for those items covered by the program, into the addition to interest earnings. As the program is phased in, initially only the following departments are included in the program; Code Enforcement /Community Development, Building Inspections, Engineering, Police, Fire, and Fleet, in 2016, the Parks Department will be added to the VERF Program and in future (by 2021) the Streets Department will be added. SCOPE The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by operations accounted for as a governmental fund (i.e. it does not include enterprise funds). How the VERF Works The VERF serves as a financing mechanism and each department is responsible for the management of their departments VERF account. • Vehicles and Equipment not included in the VERF program are not to be replaced through the use of VERF funds. • The initial funding of the VERF comes from a combination of the existing equipment fund and the Closed GO bond Fund. • A separate account will be used to maintain a balance by department area for the following departments; Code Enforcement/Community Development, Building Inspections, Engineering, Police, and Fire. • Replacements are limited to replacement of same kind of equipment, additional costs for upgrades and additional features beyond the replacement equipment are funded by the operating department within the operating budget. If equipment to outfit a vehicle is intended to be funded through the use of the VERF, the cost for the outing should be included in the estimated replacement cost. • The annual charge is calculated each year and is equal to the estimated replacement cost divided by the replacement cycle of the vehicle. • The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet additions. • Additions to the fleet are intended to be funded in the operating department's budget, and once purchased the asset are transferred to the VERF. 280 Budget Process • The VERF along with the listing of covered vehicles will be included in the annual Capital Improvements Program as well included in the annual operating budget as an internal service fund. • The vehicles included in the program will be scheduled based on the City Council adopted vehicle replacement schedule. Replacements each year will be based on recommendations provided to the Fleet Manager from each operating department. Each year's vehicle and equipment replacements are subject to the annual budgeting process for inclusion in the City Administrator's recommended budget and will be included as a separate section of the annual Capital Improvements Program. • The VERF annual budget will include a calculation of the annual charge for each vehicle in the program to be included in each department's operating budget. • The assets and subsequent depreciation are recorded in the VERF - Internal Service Fund. • A minimum reserve level in the VERF fund is to be maintained at a minimum level where the 10 year projected balance remains positive at each year. In the event that reserve levels are projected to fall below this minimum the annual charge will be adjusted by a fund shortage factor. MAJOR OBJECTIVES FOR 2016 The identified replacements that are proposed to be funded from the equipment fund are listed below. 2013 2014 2015 2016 2017 Adopted Adopted Proposed Proposed Proposed Revenue: VERF Interfund Charges $ - $ 473,492 $ 494,250 $ 716,355 $ 727,500 Sale Proceeds - 30,000 41,500 76,500 80,500 Investment Earnings - 1,440 8,120 9,135 7,760 Transfer from Closed GO Debt Fund - 96,000 - 461,000 - - 600,932 543,870 1,262,990 815,760 Expenses Depreciation - 340,500 340,500 544,000 544,000 Capital outlay: Code Enforcement - 24,500 - - - Police - 170,000 193,000 65,000 114,800 Fire - 82,000 495,000 530,000 270,600 Parks - - - 513,600 476,300 Bldg Inspections - 21,250 - - - Total Capital outlay - 297,750 688,000 1,108,600 861,700 Total - 638,250 1,028,500 1,652,600 1,405,700 Cash Balance Beginning of Year $ - $ - $ 303,182 $ 159,052 $ 313,442 Revenues - 600,932 543,870 1,262,990 815,760 Expenses - (638,250) (1,028,500) (1,652,600) (1,405,700) Addback Depreciation Exp - 340,500 340,500 544,000 544,000 End of Year $ - $ 303,182 $ 159,052 $ 313,442 $ 267,502 281 VEHICLES TO BE PURCHASED IN 2016/2017 Life Acq year replace Original Purchase Trade Replace Unit Desc Cycle Date added year Price Price Value Cost Police 963 2008 Chev 1/2 Ton 4 -WD Pickup (CSO; 8 Apr -08 2008 2016 2016 28,000 5,000 23,000 909 2010 Ford Crown Victoria 6 Aug -10 2010 2016 2016 37,000 4,000 33,000 65,000 9,000 56,000 Fire 4993 2002 Chev K2500 Crew Cab Pickup 13 Apr -02 2002 2016 26,375 30,000 3,000 27,000 4987 1991 Spartan Fire Pumper 1250 GPM /5 25 Jan -91 1991 2016 500,000 500,000 20,000 480,000 530,000 23,000 507,000 Parks 290 2001 AERA -vator 80" Aerator 15 May -01 2001 2016 8,048 10,500 500 10,000 235 2006 Ford F150 Pickup 10 Mar -06 2006 2016 16,431 18,000 1,500 16,500 227 2006 Ford 3/4 Ton Pickup (4 -WD) 10 Apr -06 2006 2016 22,125 22,000 3,000 19,000 224 2006 Ford F250 3/4 Ton Ext. Cab Picky 10 Mar -06 2006 2016 19,051 22,000 1,500 20,500 233 2003 Ford E -350 Van 12 May -03 2003 2016 18,366 22,000 1,500 20,500 256 1997 Smithco Grass Sweeper 77 -100 -B 19 Oct-97 1997 2016 18,123 23,000 1,000 22,000 262 2006 Grass /Trash Sweeper 10 Jan -06 2006 2016 26,103 26,000 1,000 25,000 252 2009 Kawasaki 44 Mule 4010 7 Feb -09 2009 2016 11,324 27,000 1,500 25,500 272 2004 Toro Rake -O -Vac Turf Sweeper 12 Feb -04 2004 2016 21,879 32,000 1,000 31,000 238 2006 Ford F350 1 Ton Dump Truck (4 -' 10 Apr -06 2006 2016 32,252 40,100 7,000 33,100 244 2009 Toro GM 4700 -D 7 Jul -09 2009 2016 55,970 66,000 10,000 56,000 210 2007 Trackless Mod. MTST 3001 Tract 10 Sep -06 2006 2016 86,600 90,000 5,000 85,000 232 2001 Sterling SC7000 Water Truck (210 15 Jul -01 2001 2016 93,611 115,000 10,000 105,000 513,600 44,500 469,100 TOTAL 2016 1,108,600 76,500 1,032,100 Life Acq year replace Original Purchase Trade Replace Unit Desc Cycle Date added year Price Price Value Cost Police 972 1997 Radar Trailer #1 20 Apr -97 1997 2017 2017 18,450 500 17,950 960 2011 GMC 1/2 Ton 4 -WD Pickup (CSO) 6 Mar -11 2011 2017 2017 28,700 5,000 23,700 911 2011 Ford Crown Victoria 5 Jun -11 2012 2017 2017 33,825 3,500 30,325 921 2011 Ford Crown Victoria (SRO) 5 Sep -11 2012 2017 2017 33,825 3,500 30,325 114,800 12,500 102,300 Fire 4992 2004 Ford E -350 Club Wagon 13 Apr -04 2004 2017 20,873 24,600 1,500 23,100 4990 1992 Chev Step Van 25 Jan -92 1992 2017 23,932 246,000 3,000 243,000 270,600 4,500 266,100 Parks 253 2011 Kaw 44 Mule 3010 & 80 Gal. Fiel 6 Jul -11 2011 2017 10,000 13,500 1,500 12,000 292 2005 Neary Bedknife Grinder 12 Jun -05 2005 2017 10,609 13,200 1,000 12,200 259 2010 Toro Workman 7 Jun -10 2010 2017 21,018 23,000 1,500 21,500 247 2007 Ford F250 3 / Ton Pickup 10 Jun -07 2007 2017 21,222 25,500 1,500 24,000 216 2002 Bobcat 763 Skid Loader W /Cab 15 Jul -02 2002 2017 20,951 30,000 6,000 24,000 293 2005 Foley Reel Grinder 12 Jun -05 2005 2017 24,747 30,000 2,000 28,000 246 2007 Ford F350 1 Ton Dump Truck (4 -' 10 Jun -07 2007 2017 34,252 40,100 7,000 33,100 212 2002 JD 110 (4 -WD) Tractor W /Loader 15 Jul -02 2002 2017 48,143 54,000 8,000 46,000 217 2005 New Holland TV145 Bi- directional 12 Nov -05 2005 2017 78,691 80,000 20,000 60,000 251 2005 New Holland TV145 Tractor w/ Sr 12 Jan -05 2005 2017 69,757 77,000 10,000 67,000 209 2005 Holder C -242 Tractor W/ 60" Sno� 12 Sep -05 2005 2017 59,481 90,000 5,000 85,000 476,300 63,500 412,800 TOTAL 2017 861,700 80,500 781,200 282 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 105 - VERF COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND JDE 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION ADMIN COUNCIL DEPT ADMIN DEPT ADMIN RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND REVENUES 4225 VERF CHARGES FROM: CODE ENFORCEMENT 2,480 2,480 2,540 2,540 2,540 2,540 GEN GOVT BUILDINGS 2,560 2,560 2,620 2,620 2,620 2,620 POLICE 189,630 189,630 196,870 196,870 196,870 196,870 FIRE 279,800 279,800 278,000 286,300 292,100 292,100 ENGINEERING 4,640 4,640 4,760 4,760 4,760 4,760 PUBLIC WORKS 4,340 4,340 4,450 4,450 4,450 4,450 CMF SHOP 5,270 5,270 5,400 5,400 5,550 5,550 BLDG INSPECTIONS 5,530 5,530 5,660 5,660 5,660 5,660 PARK MAINT - - 207,755 212,950 212,950 Total 494,250 494,250 500,300 716,355 727,500 727,500 5010 INTEREST CODE ENFORCEMENT - - - - - - GEN GOVT BUILDINGS - - - POLICE 1,340 3,500 3,500 FIRE 3,990 2,200 2,200 ENGINEERING 90 125 125 PUBLIC WORKS 70 100 100 CMF SHOP 75 120 120 BLDG INSPECTIONS 115 165 165 PARK MAINT - - 3,455 1,550 1,550 Total 8,120 10,000 9,135 7,760 7,760 8205 PROCEEDS FROM SALE /TRADE CODE ENFORCEMENT - - - - - GEN GOVT BUILDINGS - - - - POLICE 9,000 9,000 12,500 12,500 FIRE 23,000 23,000 4,500 4,500 ENGINEERING - - - - PUBLIC WORKS CMF SHOP BLDG INSPECTIONS - - - - PARK MAINT - - 44,500 44,500 63,500 63,500 36,500 36,500 Total 36,500 36,500 76,500 76,500 80,500 80,500 TOTAL REVENUES 530,750 538,870 586,800 801,990 815,760 815,760 DEPRECIATION CODE ENFORCEMENT 2,170 2,170 2,170 GEN GOVT BUILDINGS 2,500 2,500 2,500 POLICE 133,040 133,040 133,040 FIRE 172,900 172,900 172,900 ENGINEERING 4,530 4,530 4,530 PUBLIC WORKS 4,125 4,125 4,125 CMF SHOP 4,660 4,660 4,660 BLDG INSPECTIONS 6,975 6,975 6,975 PARK MAINT 213,100 213,100 213,100 Total 340,500 340,500 340,500 544,000 544,000 544,000 6730 CAPITAL OUTLAY - VEHICLES CODE ENFORCEMENT (BU 7412) - - GEN GOVT BUILDINGS - - POLICE (BU 7402) 193,000 193,000 130,175 65,000 114,800 114,800 FIRE (BU 7407) 495,000 495,000 30,750 530,000 270,600 270,600 ENGINEERING (BU 7412) - - CMF SHOP (BU 7435) BLDG INSPECTIONS (BU 7417) 23,830 - PARKS MAINTENANCE (BU 7432) - - 513,600 476,300 476,300 Total 688,000 688,000 184,755 1,108,600 861,700 861,700 TOTAL EXPENSES $ 1,028,500 $ 1,028,500 $ 525,255 $ 1,652,600 $ 1,405,700 $ 861,700 283 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4000 71 4002 Municipal Building Fund DESCRIPTION OF ACTIVITY The Municipal Building Fund is being created to provide a financing mechanism for the systematic improvements of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the Future Capital Project Fund in an amount equal to the prior year's interest earnings experienced in the Future Capital Projects Fund, in the addition to interest earnings. As the program is phased in, an inventory of long term building needs will be incorporated into the Capital Improvements Plan in order to prioritize these identified needs. SCOPE The Municipal Building Fund Vehicle will be used for building and facility needs that extend the usefully life of the building and facility and is not intended to address ongoing maintenance items which will continue to be addressed in the individual operating budgets. MAJOR OBJECTIVES FOR 2016 The identified replacements that are proposed to be funded from the equipment fund are listed below. Summary Budget Department 71 - Municipal Building Fund 2013 2014 2015 2016 2017 Adopted Adopted Proposed Proposed Proposed Revenue: Transfer From General Fund $ - $ - $ - $ 171,500 $ 176,000 Transfer from Future Cap.Proj. Fund - - - 370,000 180,000 Investment Earnings - - - 4,875 4,500 - - - 546,375 360,500 Expenses Capital outlay: 6715- Buildings - - - 206,500 392,000 6740- Capital Outlay Other - - - 25,000 80,000 Total - - - 231,500 472,000 Cash Balance Beginning of Year $ - $ - $ - $ - $ 314,875 Revenues - - - 546,375 360,500 Expenses - - - (231,500) (472,000) Addback Depreciation Exp - - - - - End of Year $ - $ - $ - $ 314,875 $ 203,375 284 Capital Outlay: Description 2016 CMF exterior Door replacement 6,500 CMF HVAC Rehab 85,000 CMF Signage 10,000 CMF HVAC Control Upgrade 30,000 Teen Center Main Room Flooring 15,000 Redwood Remove diving board standard 15,000 AVCC Lobby Improvements 25,000 AVFAC Building ReRoofing 45,000 $ 231,500 Description 2017 AVFAC bathroom Counter Replacement 10,000 CMF vehicle storage bldg floor rehab 32,500 CMF Rehab Street Forman Offices 7,500 AVCC Lobby / Hallway Lighting 10,000 AVCC Front Counter Glass Enclosure 12,000 Redwood Building Improvements 20,000 AVCC Interior 25,000 CMF Replace Last Roof Section 30,000 AVFAC Bathhouse floor refinish 40,000 AVCC Replace Office Carpet 50,000 Reroof Valley Middle 55,000 AVFAC Diamond Brite Lap Lanes 80,000 AVCC Repl Sport Court Flooring 100,000 472,000 City of Apple Valley 285 Department Expense Summary Budget Years (2016 -2017) CAPITAL BUILDINGS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6235 - CONSULTANT SERVICES 6,200 0 6230 - CONTRACTUAL SERVICES 6,200 0 6266 - REPAIRS - BUILDING 6,980 0 6260 - REPAIRS AND MAINTENA 6,980 0 6200 - TOTAL OPERATING COSTS 13,180 0 6399 - OTHER CHARGES 670 0 6301 -OTHER EXPENDITURES 670 0 6300 - TOTAL OTHER EXPENDITURES 670 0 6715 - CAPITAL OUTLAY - BUILDINGS 13,286 0 523,000 206,500 919,500 392,000 6720 - CAPITAL OUTLAY - FURNITURE & FIX 45,563 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 6,114 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 259,617 22,952 25,000 25,000 235,000 80,000 6701 -TOTAL CAPITAL OUTLAY 279,017 68,515 548,000 231,500 1,154,500 472,000 6700 - TOTAL CAPITAL OUTLAY 279,017 68,515 548,000 231,500 1,154,500 472,000 6810 -CONSTRUCTION IN PROGRESS 401,575 22,365 6801 - TOTAL CONSTRUCTION COSTS 401,575 22,365 6800 - TOTAL CONSTRUCTION COSTS 401,575 22,365 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 694,441 90,879 548,000 231,500 1,154,500 472,000 286 DEPT: 71 MUNI BLDG (4000) COMPANY 1000: GENERAL FUND JDE 2015 2016 2016 2017 2017 ACC'T DESCRIPTION YEAR END DEPT ADMIN DEPT ADMIN PROJECTED PROP RECOMMEND REQUEST RECOMMEND Total - - - - - Total - - - - - 6715 Capital Outlay Buildings Muni Center Bathroom Counter Replacement - - 10,000 10,000 AVFAC Bathhouse floor refinish 40,000 40,000 AVFAC Building Re Roofing 45,000 45,000 CMF HVAC Rehab 85,000 85,000 CMF exterior Door replacement 6,500 6,500 CMF Vehicle hoist 82,500 - CMF Rehab Street Forman Offices 7,500 7,500 CMF vehicle storage bldg floor rehab 32,500 - 32,500 32,500 CMF Replace Last Roof Section 30,000 30,000 CMF HVAC Control Upgrade 30,000 30,000 - Reroof Valley Middle - 55,000 55,000 Parking Lot Community Center 225,000 Reroof Teen Center 50,000 - Metal Roof Soccer stadium 6,000 - - Metal Roof Legion Field 6,000 - Teen Center Interior Painting 5,000 - Teen Center Main Room Flooring 15,000 15,000 AVCC Lobby Improvements 25,000 25,000 AVCC Replace Boilers 250,000 AVCC Replace Office Carpet 50,000 50,000 AVCC Front Counter Glass Enclosure 12,000 12,000 AVCC Lobby / Hallway Lighting 10,000 10,000 AVCC Repl Sport Court Flooring 100,000 100,000 AVCC Re -Roof Sport Court Gym 100,000 AVCC Interior 25,000 25,000 Senior Center Backup Boiler w/2 pumps 15,000 - Senior Center Irrigation 7,000 Senior Center Interior Painting 10,000 - Senior Center Plumbing fixtures 1 5,000 - Senior Center Yellowstone Room Carpet Rep 30,000 - Redwood Coomunity Room Improvements 40,000 20,000 Total - 523,000 206,500 919,500 392,000 6740 AVCC Electronic Sign 35,000 - CMF Signage 10,000 10,000 Redwood Remove diving board standard 15,000 15,000 AVFAC Diamond Brite Lap Lanes 80,000 80,000 AVFAC Slide Resurfacing 120,000 Total - 25,000 25,000 235,000 80,000 Total Net of Personnel - 548,000 231,500 1,154,500 472,000 TOTAL EXPENSES $ - $ 548,000 $ 231,500 $ 1,154,500 $ 472,000 287 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5000 56, 57, 58 and 59 5005, 5025, 5065 Liquor Operations 5095 DESCRIPTION OF ACTIVITY Liquor Operations exist in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. After control, we strive to provide the community the highest possible profit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Proposed Item 2012 2013 2014 2015 2016 2017 AV Gross Profit % 27.4* 28.6 % 29.0% 26.0% 25.0% 25.0% For comparison: Metro Average Gross Profit 25.8 %* 26.1 %* AV Net Operating Profit % 9.7 %* 9.8 %* 11.6% 6.4% 3.5% 3.3% (before transfers) Metro Avg. Net Op. Profit% 8.1 %* 7.8 %* Sales 9,231,890* 9,380,818* 9,291,547 8,300,000 8,420,600 8,628,700 Transfer to General Fund 525,000* 525,000* 600,000 630,000 630,000 630,000 * Numbers from the State Auditor's Report Regular Status Personnel Schedule — FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2012 2013 2014 2015 2016 Liquor Operation Director 1 1 1 1 1 Liquor Store Manager 3 3 3 3 3 Assistant Store Manager 3 2 2 2 2 Lead Liquor Clerk 1 1 1 Temporary Status Personnel Schedule —(# hours Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 2016 Accounting Clerk PT 1,450 1,450 1,404 1,404 1,350 Lead Clerk PT 2,115 2,115 2,448 4,250 3,650 Cashier /Clerks 20,850 20,850 20,181 17,235 16,700 Supervisor PT 1,820 1,820 2,106 4,580 3,250 288 Summary Budget Business Unit - Liquor Combined 2013 2014 2013 2014 2015 2016 2017 Actual Actual Adopted Adopted Adopted Proposed Proposed Sales Revenue 9,380,818 9,292,224 9,400,000 9,395,000 9,000,000 8,420,600 8,628,700 Cost of Goods Sold 6,695,446 6,600,147 6,956,000 6,952,300 6,660,000 6,315,450 6,471,525 Gross Profit 2,685,372 2,692,077 2,444,000 2,442,700 2,340,000 2,105,150 2,157,175 Expenditures Salaries and Wages 768,808 760,311 805,594 823,348 801,860 826,305 860,060 Employee Benefits 209,430 200,612 234,001 224,666 221,420 229,925 237,925 Supplies 13,713 22,828 27,600 27,750 25,850 22,750 24,550 Contractual Services 28,838 28,356 37,070 37,553 36,268 39,585 40,025 Utilities 59,974 60,090 58,800 61,450 63,175 64,975 65,775 Repairs and Maint. 14,413 9,285 32,810 38,295 49,720 49,129 40,079 Training /Travel /Dues 9,099 8,169 11,391 11,666 12,050 12,050 12,075 Other Expenditures 229,504 254,097 237,350 242,325 253,900 267,015 272,475 Visa M/C fees 126,952 135,356 151,000 134,500 135,500 127,000 138,500 Depreciation 134,490 133,075 137,000 143,600 165,300 175,700 178,900 Total Exp. 1,595,221 1,612,179 1,732,616 1,745,153 1,765,043 1,814,434 1,870,364 Operating Income - before Transfers & Interest 1,090,151 1,079,898 711,384 697,547 574,957 290,716 286,811 Other Revenue (expense) 1,304 (193) - - - - - Interest Income (54,549) 94,840 35,000 34,500 31,000 30,000 30,000 Transfers Out (525,000) (600,000) (525,000) (600,000) (600,000) (630,000) (630,000) Debt Service Interest (116,436) (111,895) (116,065) (111,850) (54,291) (30,000) (28,000) Net Income 395,470 462,650 14,240 20,197 (48,334) (339,284) (341,189) Capital Outlay (net of bond proceeds) (122,500) (13,050) (122,500) (100,287) (30,000) (31,000) (75,000) Debt Service Principal (145,000) (150,000) (145,000) (150,000) (200,000) (230,000) (235,000) Change in Cash Net income above 395,470 462,650 14,240 20,197 (48,334) (339,284) (341,189) Add depreciation 134,490 133,075 137,000 143,600 165,300 175,700 178,900 Less Capital Outlay (122,500) (13,050) (122,500) (100,287) (30,000) (31,000) (75,000) Less Debt Service - Princ (145,000) (150,000) (145,000) (150,000) (200,000) (230,000) (235,000) Net change in Current Liab /Asset 97,778 (107,679) (116,260) Net Change in Cash 360,238 324,996 (232,520) (86,490) (113,034) (424,584) (472,289) Ending Cash Balance 2,760,236 3,085,232 2,527,716 2,673,746 2,414,682 1,990,098 1,517,809 CAPITAL OUTLAY: 2016: Store # 1 Digital Cameras for CCTV phase 2 $10,000 Store # 2 Digital Cameras for CCTV phase 2 $ 6,000 Store # 2 Awnings $ 5,000 Store # 3 Digital Cameras for CCTV phase 2 $10,000 $31,000 2017: Store #3 Exterior Marquee / Digital Sign $ 75,000 City of Apple Valley 289 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE MANAGEMENT 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 93,309 100,693 98,030 51,258 106,365 106,365 112,480 112,480 6111 -SALARY PART -TIME 25,089 21,199 24,610 11,910 25,225 25,225 25,865 25,865 6118 -VACATION PAY 670 0 6121 - INSURANCE CASH BENEFIT 0 724 0 339 6123 - SALARY -OTHER 2,368 7,800 6,550 6,550 3,440 3,440 6105 - SALARIES AND WAGES 120,766 123,286 130,440 63,507 138,140 138,140 141,785 141,785 6138 - MEDICARE 1,751 1,761 1,890 923 2,005 2,005 2,055 2,055 6139 - FICA 7,488 7,532 8,085 3,947 8,565 8,565 8,790 8,790 6141 - PENSIONS -PERA 8,756 8,853 9,785 4,738 10,360 10,360 10,635 10,635 6142 -WORKERS COMPENSATION 1,819 1,900 2,800 1,347 3,105 3,105 3,525 3,525 6143 - UNEMPLOYMENT COMPENSATION 360 2,094 6144 - LONG -TERM DISABILITY INSURANCE 276 270 290 145 310 310 320 320 6145 - MEDICAL INSURANCE 10,500 9,533 12,000 4,326 12,600 12,600 12,600 12,600 6146 - DENTAL INSURANCE 488 291 6147 - LIFE INSURANCE -BASIC 11 3 6148 - LIFE INSURANCE -SUPP /DEPEND 1,492 1,106 6125 - EMPLOYEE BENEFITS 30,590 32,199 34,850 18,919 36,945 36,945 37,925 37,925 6100 - TOTAL PERSONNEL SERVICES 151,356 155,486 165,290 82,425 175,085 175,085 179,710 179,710 6210 - OFFICE SUPPLIES 17 0 6229 - GENERAL SUPPLIES 0 16 6205 - SUPPLIES 0 17 0 16 6231 - LEGAL SERVICES 1,972 6235 - CONSULTANT SERVICES 14,000 11,646 13,000 4,231 16,000 16,000 16,390 16,390 6239 - PRINTING 13,000 7,215 13,000 1,860 13,000 13,000 13,000 13,000 6230 - CONTRACTUAL SERVICES 27,000 18,861 26,000 8,063 29,000 29,000 29,390 29,390 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 150 15 150 25 150 150 150 150 6276 - SCHOOLS /CONFERENCES /EXP OTHER 725 514 775 709 775 775 800 800 6277 - MILEAGE /AUTO ALLOWANCE 1,100 811 1,150 354 1,150 1,150 1,150 1,150 6280 - DUES & SUBSCRIPTIONS 5,900 5,906 5,925 0 6,625 6,625 6,625 6,625 6270 - TRNG/TRAVL /DUES /UNIF 7,875 7,246 8,000 1,088 8,700 8,700 8,725 8,725 6200 - TOTAL OPERATING COSTS 34,875 26,124 34,000 9,168 37,700 37,700 38,115 38,115 6399 - OTHER CHARGES 8,225 7,708 8,900 4,347 10,415 10,415 11,290 11,290 6301 -OTHER EXPENDITURES 8,225 7,708 8,900 4,347 10,415 10,415 11,290 11,290 6300 - TOTAL OTHER EXPENDITURES 8,225 7,708 8,900 4,347 10,415 10,415 11,290 11,290 6701 -TOTAL CAPITAL OUTLAY 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 7110 - TRANSFER TO OTHER FUNDS 600,000 600,000 600,000 300,000 630,000 630,000 630,000 630,000 7101 -TOTAL TRANSFERS 600,000 600,000 600,000 300,000 630,000 630,000 630,000 630,000 7100 - TOTAL TRANSFERS 600,000 600,000 600,000 300,000 630,000 630,000 630,000 630,000 794,456 789,318 808,190 395,940 853,200 853,200 859,115 859,115 290 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 56: LIQUOR STORE MANAGEMENT - 5005 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 93,309 98,030 98,030 106,365 106,365 106,365 112,480 112,480 6111 Salaries - Parttime 25,089 24,610 24,610 25,225 25,225 25,225 25,865 25,865 6121 Insurance -Cash Benefit 6123 Salaries - Other 2,368 7,800 7,800 6,550 6,550 6,550 3,440 3,440 6138 Medicare 1,751 1,890 1,890 2,005 2,005 2,005 2,055 2,055 6139 FICA 7,488 8,085 8,085 8,565 8,565 8,565 8,790 8,790 6141 Pension - PERA 8,756 9,785 9,785 10,360 10,360 10,360 10,635 10,635 6142 Workers Compensation 1,819 2,800 2,800 3,105 3,105 3,105 3,525 3,525 6144 Long -term Disability Insurance 276 290 290 310 310 310 320 320 6145 Hospital & Life Insurance 10,500 12,000 12,000 12,600 12,600 12,600 12,600 12,600 Total 151,356 165,290 165,290 175,085 175,085 175,085 179,710 179,710 6235 CONSULTANT SERVICES Audit 14,000 13,000 13,000 13,000 13,000 13,000 13,390 13,390 PCI Compliance 8,000 3,000 3,000 3,000 3,000 Total 14,000 13,000 21,000 13,000 16,000 16,000 16,390 16,390 6239 PRINTING /PUBLISHING /ADVERTISING Advertising, Help wanted, etc 13,000 13,000 8,500 13,000 13,000 13,000 13,000 13,000 Total 13,000 13,000 8,500 13,000 13,000 13,000 13,000 13,000 6275 SCHOOL/CONF /EXP - LOCAL Seminars 150 150 85 150 150 150 150 150 Total 150 150 85 150 150 150 150 150 6276 SCHOOL/CONF /EXP - OTHER MMBA conference 725 775 770 775 775 775 800 800 Total 725 775 770 775 775 775 800 800 6277 MILEAGE ALLOWANCE 1,100 1,150 1,000 1,150 1,150 1,150 1,150 1,150 Total 1,100 1,150 1,000 1,150 1,150 1,150 1,150 1,150 6280 DUES & SUBSCRIPTIONS MN Municipal Beverage Assn 5,000 5,000 5,500 5,000 5,700 5,700 5,700 5,700 Chamber Dues Council 900 925 925 925 925 925 925 925 Total 5,900 5,925 6,425 5,925 6,625 6,625 6,625 6,625 6399 OTHER CHARGES LOGIS 8,225 8,900 8,900 9,670 10,415 10,415 11,290 11,290 Total 8,225 8,900 8,900 9,670 10,415 10,415 11,290 11,290 7110 TRANSFER TO GENERAL FUND Operating Transfer 600,000 600,000 600,000 630,000 630,000 630,000 630,000 630,000 Total 600,000 600,000 600,000 630,000 630,000 630,000 630,000 630,000 Total Net of Personnel 643,100 642,900 646,680 673,670 678,115 678,115 679,405 679,405 TOTALEXPENSES $ 794,456 $ 808,190 $ 811,970 $ 848,755 $ 853,200 $ 853,200 $ 859,115 $ 859,115 City of Apple Valley 291 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 150,000 114,549 111,075 57,369 121,350 121,350 133,915 133,915 6111 - SALARY PART -TIME 134,018 126,537 126,705 56,044 133,885 133,885 148,400 148,400 6113 - OVERTIME - REGULAR EMPLOYEES 2,000 492 2,000 263 2,000 2,000 2,000 2,000 6114 - OVERTIME PART -TIME EMPLOYEES 5,000 3,538 5,000 925 5,000 5,000 5,000 5,000 6118 -VACATION PAY -1,845 0 6121 - INSURANCE CASH BENEFIT 0 724 0 339 6122 - COMP REQUEST 0 0 6123 - SALARY -OTHER 7,770 0 12,445 0 9,935 9,935 6,285 6,285 6105 - SALARIES AND WAGES 298,788 243,996 257,225 114,938 272,170 272,170 295,600 295,600 6129 - REALLOCATED LABOR 0 0 6138 - MEDICARE 4,322 3,494 3,730 1,646 3,945 3,945 4,285 4,285 6139 - FICA 18,525 14,940 15,950 7,040 16,875 16,875 18,330 18,330 6141 - PENSIONS -PERA 21,662 17,716 19,290 8,594 20,035 20,035 22,170 22,170 6142 - WORKERS COMPENSATION 5,148 4,318 6,455 2,866 7,175 7,175 8,660 8,660 6144 - LONG -TERM DISABILITY INSURANCE 453 318 345 160 360 360 385 385 6145 - MEDICAL INSURANCE 38,100 25,642 26,400 10,733 27,660 27,660 28,260 28,260 6146 - DENTAL INSURANCE 1,790 873 6147 - LIFE INSURANCE -BASIC 0 25 0 6 6148 - LIFE INSURANCE -SUPP /DEPEND 104 67 6125 - EMPLOYEE BENEFITS 88,210 68,348 72,170 31,986 76,050 76,050 82,090 82,090 6100 - TOTAL PERSONNEL SERVICES 386,998 312,344 329,395 146,924 348,220 348,220 377,690 377,690 6210 - OFFICE SUPPLIES 1,000 83 900 76 800 800 800 800 6211 - SMALL TOOLS & EQUIPMENT 3,100 3,673 3,100 52 3,100 3,100 3,100 3,100 6212 - MOTOR FUELS /OILS 0 3 6215 - EQUIPMENT -PARTS 0 0 6229 - GENERAL SUPPLIES 8,500 7,579 8,750 4,720 8,000 8,000 8,000 8,000 6205 - SUPPLIES 12,600 11,335 12,750 4,850 11,900 11,900 11,900 11,900 6231 - LEGAL SERVICES 122 24 6235 - CONSULTANT SERVICES 0 0 0 0 6238 - POSTAGE /UPS /FEDEX 50 0 30 0 30 30 30 30 6239 - PRINTING 0 0 6240 - CLEANING SERVICE /GARBAGE 1,775 1,092 1,775 499 1,725 1,725 1,775 1,775 6249 - OTHER CONTRACTUAL SERVICES 420 675 470 0 510 510 510 510 6230 - CONTRACTUAL SERVICES 2,245 1,890 2,275 523 2,265 2,265 2,315 2,315 6255 - UTILITIES - ELECTRIC 21,000 19,381 21,500 5,464 21,500 21,500 21,500 21,500 6256 - UTILITIES - NATURAL GAS 3,750 5,159 4,500 1,881 5,400 5,400 5,200 5,200 6257 - UTILITIES -PRO PANE/WATER /SEWER 800 262 400 129 600 600 600 600 6250 - UTILITIES 25,550 24,802 26,400 7,474 27,500 27,500 27,300 27,300 6265 - REPAIRS - EQUIPMENT 4,805 1,170 5,125 4,092 5,884 5,884 5,884 5,884 6266 - REPAIRS - BUILDING 5,685 1,443 5,690 1,525 5,690 5,690 6,190 6,190 6269 - REPAIRS -OTHER 3,300 0 3,300 0 6,000 6,000 6260 - REPAIRS AND MAINTENA 13,790 2,613 14,115 5,617 17,574 17,574 12,074 12,074 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 300 0 850 0 200 200 200 200 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 533 6277 - MILEAGE /AUTO ALLOWANCE 250 178 200 110 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 497 97 450 22 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 500 304 500 684 500 500 500 500 6270 - TRNG /TRAVL /DUES /UNIF 1,547 578 2,000 1,350 1,350 1,350 1,350 1,350 City of Apple Valley 292 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6200 - TOTAL OPERATING COSTS 55,732 41,218 57,540 19,814 60,589 60,589 54,939 54,939 6310 - RENTAL EXPENSE 180,200 177,295 181,000 82,262 181,500 181,500 182,500 182,500 6311 - INSURANCE- PROPERTY /LIABILITY 23,000 23,000 27,600 13,800 32,500 32,500 34,125 34,125 6321 - CASH OVER/SHORT 0 0 6330 - SALES /USE TAX 133 0 6333 - GENERAL -CASH DISCOUNTS -37 -16 6351 - VISA/BANK CHARGES 62,000 63,573 63,000 22,153 58,000 58,000 60,000 60,000 6399 - OTHER CHARGES 5 0 6301 -OTHER EXPENDITURES 265,200 263,970 271,600 118,200 272,000 272,000 276,625 276,625 6300 - TOTAL OTHER EXPENDITURES 265,200 263,970 271,600 118,200 272,000 272,000 276,625 276,625 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6510 - LIQUOR 3,396,600 1,108,028 3,330,000 373,777 3,088,275 3,088,275 3,150,075 3,150,075 6520 - WINE 0 695,491 0 187,421 6530 - BEER 0 1,411,481 0 412,206 6540 - TAXABLE MISC FOR RESALE 0 35,122 0 13,357 6545 - NON - TAXABLE MISC FOR RESALE 0 28,138 0 10,223 6550 - FREIGHT ON RESALE MDSE 0 24,347 0 7,558 6501 - TAXABLE/NON- TAXABLE MISC RESAL 3,396,600 3,302,607 3,330,000 1,004,543 3,088,275 3,088,275 3,150,075 3,150,075 6500 - TOTAL LIQUOR EXPENDITURES 3,396,600 3,302,607 3,330,000 1,004,543 3,088,275 3,088,275 3,150,075 3,150,075 6610 - DEPRECIATION 16,600 14,612 18,400 7,246 24,800 24,800 26,800 26,800 6601 - TOTAL DEPRECIATION 16,600 14,612 18,400 7,246 24,800 24,800 26,800 26,800 6600 - TOTAL DEPRECIATION 16,600 14,612 18,400 7,246 24,800 24,800 26,800 26,800 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 26,500 3,970 10,000 3,530 10,000 10,000 6701 - TOTAL CAPITAL OUTLAY 26,500 3,970 10,000 3,530 10,000 10,000 6700 - TOTAL CAPITAL OUTLAY 26,500 3,970 10,000 3,530 10,000 10,000 4,147,630 3,938,721 4,016,935 1,300,257 3,803,884 3,803,884 3,886,129 3,886,129 CITY OF APPLE VALLEY 2016 BUDGET 293 DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Total Sales - Store #1 4,590,000 4,500,000 4,076,900 4,600,000 4,117,700 4,117,700 4,200,100 4,200,100 COST OF GOODS SOLD 3,396,600 3,330,000 3,016,906 3,404,000 3,088,275 3,088,275 3,150,075 3,150,075 Gross Margin 1,193,400 1,170,000 1,059,994 1,196,000 1,029,425 1,029,425 1,050,025 1,050,025 SALARIES 6110 Regular Employees 150,000 111,075 111,075 121,350 121,350 121,350 133,915 133,915 6111 Salary- Parttime 134,018 126,705 126,705 133,885 133,885 133,885 148,400 148,400 6112 Salary- Seasonal Temp 6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6114 Overtime - Part time 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6121 Insurance Cash Benefit 6123 Salaries - Other 7,770 12,445 12,445 9,935 9,935 9,935 6,285 6,285 6138 Medicare 4,322 3,730 3,730 3,945 3,945 3,945 4,285 4,285 6139 FICA 18,525 15,950 15,950 16,875 16,875 16,875 18,330 18,330 6141 Pension - PERA 21,662 19,290 19,290 20,035 20,035 20,035 22,170 22,170 6142 Workers Compensation 5,148 6,455 6,455 7,175 7,175 7,175 8,660 8,660 6144 Long -term Disability Insurance 453 345 345 360 360 360 385 385 6145 Hospital & Life Insurance 38,100 26,400 26,400 27,660 27,660 27,660 28,260 28,260 Total 386,998 329,395 329,395 348,220 348,220 348,220 377,690 377,690 6210 OFFICE SUPPLIES 1,000 900 500 900 800 800 800 800 Total 1,000 900 500 900 800 800 800 800 6211 SMALL TOOL & EQUIPMENT Misc.Exp 1,000 1,000 500 1,000 1,000 1,000 1,000 1,000 Vacuum 650 650 650 650 650 650 650 Beer Taps 650 650 500 650 650 650 650 650 Computers /Register items 800 800 500 800 800 800 800 800 Total 3,100 3,100 1,000 3,100 3,100 3,100 3,100 3,100 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc. 8,500 8,750 9,000 8,750 8,000 8,000 8,000 8,000 Total 8,500 8,750 9,000 8,750 8,000 8,000 8,000 8,000 6238 POSTAGE /UPS /FEDEX 50 30 30 30 30 30 30 Total 50 30 30 30 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,100 900 1,100 1,100 1,100 1,100 1,100 Rug Service 350 350 260 300 300 300 300 300 Carpet Cleaning /Tile 300 200 200 250 200 200 250 250 Window Washing 125 125 125 125 125 125 125 125 Total 1,775 1,775 1,485 1,775 1,725 1,725 1,775 1,775 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 220 220 260 220 260 260 260 260 Misc. 200 250 250 250 250 250 250 250 Total 420 470 510 470 510 510 510 510 6255 UTILITIES - ELECTRIC 21,000 21,500 20,000 21,500 21,500 21,500 21,500 21,500 Total 21,000 21,500 20,000 21,500 21,500 21,500 21,500 21,500 6256 UTILITIES - NATURAL GAS 3,750 4,500 5,200 4,500 5,400 5,400 5,200 5,200 Total 3,750 1 4,500 5,200 4.500 5,400 5,400 5,200 5,200 6257 UTILITIES - OTHER 800 400 540 400 600 600 600 600 Total 800 400 540 400 600 600 600 600 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 625 625 625 625 684 684 684 684 Cash Registers Maint. Agreement 1,680 2,000 4,100 2,000 3,700 3,700 3,700 3,700 Misc /Baler, Fire ext serv,etc. 1,000 1,000 500 1,000 500 500 500 500 Computer / Register Systems 1,000 1,000 500 1,000 500 500 500 500 Alarm repairs 500 500 500 500 500 500 500 500 Total 4,805 5,125 6,225 5,125 5,884 5,884 5,884 5,884 6266 REPAIRS - BUILDINGS Miscellaneous 2,000 2,000 1,600 2,000 2,000 2,000 2,500 2,500 Annual Fire Spklr test 185 190 190 190 190 190 190 190 Rooftop heating unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Cooler 2,000 2,000 1,000 2,000 2,000 2,000 2,000 2,000 Total 5,685 5,690 2,790 5,690 5,690 5.690 6,190 6,190 6269 REPAIRS - OTHER Rewire Neon Signs 3,300 3,300 3,300 6,000 6,000 Total 3,300 3,300 3,300 6.000 6.000 6275 SCHOOL/CONF /EXP - LOCAL Boot Camp 550 CITY OF APPLE VALLEY 2016 BUDGET 294 DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SeminarslTraining 300 300 100 300 200 200 200 200 Total 300 850 100 300 200 200 200 200 6277 MILEAGE ALLOWANCE Miscellaneous 250 200 175 200 200 200 200 200 Total 250 200 175 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 Miscellaneous 150 100 100 100 100 100 100 100 Chamber Dues 302 305 305 305 305 305 305 305 ID Checking Guide 25 25 25 25 25 25 25 25 Total 497 450 450 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6310 RENTAL EXPENSE Base Rent 126,000 126,000 126,000 126,000 131,500 131,500 131,500 131,500 Taxes 31,200 32,000 25,000 32,000 27,000 27,000 28,000 28,000 Common Mall Area Maint 23,000 23,000 23,000 23,000 23,000 23,000 23,000 23,000 Total 180,200 181,000 174,000 181,000 181,500 181,500 182,500 182,500 6311 INSURANCE 23,000 27,600 27,600 32,500 32,500 32,500 34,125 34,125 Total 23,000 27,600 27,600 32,500 32,500 32,500 34,125 34,125 6351 VISA /BANK CHARGES 62,000 63,000 56,000 64,000 58,000 58,000 60,000 60,000 Total 62,000 63,000 56,000 64,000 58,000 58,000 60,000 60,000 6610 DEPRECIATION 16,600 18,400 18,400 24,800 24,800 24,800 26,800 26,800 Total 16,600 18,400 18,400 24,800 24,800 24,800 26,800 26,800 6720 CAPITAL OUTLAY - FURNITURE Total 6725 CAPITAL OUTLAY - OFFICE EQUIP. Total - 6740 CAPITAL OUTLAY - MACH /EQ /OTHER Register software and hardware 20.000 Cooler Door Motor & Fan Controls 6,500 DVR phase 1 10.000 10,000 DVR phase 2 10,000 10,000 Signage Upgrades 50,000 Total 26,500 10,000 10,000 50,000 10,000 10,000 - - Total Net of Personnel 364,032 357,540 334,475 409,290 367,389 367,389 358,364 358,364 TOTAL EXPENSES $ 751,030 686,935 $ 663,870 $ 757,510 $ 715,609 $ 715,609 $ 736,054 $ 736,054 City of Apple Valley 295 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #2 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 76,695 78,423 73,655 37,730 75,495 75,495 77,385 77,385 6111 - SALARY PART -TIME 88,794 79,968 97,445 40,688 103,630 103,630 108,575 108,575 6113 - OVERTIME - REGULAR EMPLOYEES 1,500 0 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 1,800 1,840 1,800 571 1,800 1,800 1,800 1,800 6118 -VACATION PAY 6,968 0 6121 - INSURANCE CASH BENEFIT 0 0 850 0 6123 - SALARY -OTHER 3,637 5,285 3,955 3,955 3,375 3,375 6105 - SALARIES AND WAGES 172,426 167,199 180,535 78,988 186,380 186,380 192,635 192,635 6138 - MEDICARE 2,500 2,214 2,605 1,145 2,705 2,705 2,795 2,795 6139 - FICA 10,690 9,468 11,140 4,897 11,555 11,555 11,945 11,945 6141 - PENSIONS -PERA 12,501 11,639 13,475 5,924 13,840 13,840 14,450 14,450 6142 - WORKERS COMPENSATION 2,980 2,859 4,510 1,978 4,910 4,910 5,645 5,645 6144 - LONG -TERM DISABILITY INSURANCE 227 201 215 103 215 215 220 220 6145 - MEDICAL INSURANCE 13,800 10,308 14,400 4,696 15,060 15,060 12,600 12,600 6146 - DENTAL INSURANCE 0 1,090 0 582 6147 - LIFE INSURANCE -BASIC 11 3 6148 - LIFE INSURANCE -SUPP /DEPEND 2 16 6125 - EMPLOYEE BENEFITS 42,698 37,792 46,345 19,345 48,285 48,285 47,655 47,655 6100 - TOTAL PERSONNEL SERVICES 215,124 204,991 226,880 98,333 234,665 234,665 240,290 240,290 6210 - OFFICE SUPPLIES 500 125 0 40 400 400 400 400 6211 -SMALL TOOLS & EQUIPMENT 2,500 1,686 400 435 1,250 1,250 1,900 1,900 6215 - EQUIPMENT -PARTS 16 1,900 0 6229 - GENERAL SUPPLIES 3,500 2,567 2,600 2,060 3,000 3,000 3,000 3,000 6205 - SUPPLIES 6,500 4,394 4,900 2,536 4,650 4,650 5,300 5,300 6231 - LEGAL SERVICES 122 24 6235 - CONSULTANT SERVICES 0 0 0 6238 - POSTAGE /UPS /FEDEX 30 30 30 30 30 30 6239 - PRINTING 0 270 6240 - CLEANING SERVICE /GARBAGE 1,850 1,085 1,350 356 1,650 1,650 1,650 1,650 6249 - OTHER CONTRACTUAL SERVICES 2,018 2,073 2,258 0 2,070 2,070 2,070 2,070 6230 - CONTRACTUAL SERVICES 3,898 3,280 3,638 651 3,750 3,750 3,750 3,750 6255 - UTILITIES - ELECTRIC 10,500 9,323 10,500 2,627 10,500 10,500 11,000 11,000 6256- UTILITIES - NATURAL GAS 1,200 1,579 1,500 535 1,700 1,700 1,700 1,700 6257 - UTILITIES- PROPANE/WATER/SEWER 300 291 375 140 375 375 375 375 6250 - UTILITIES 12,000 11,192 12,375 3,303 12,575 12,575 13,075 13,075 6265 - REPAIRS - EQUIPMENT 3,340 1,168 3,375 2,295 4,425 4,425 4,225 4,225 6266 - REPAIRS - BUILDING 3,300 1,359 5,740 2,132 5,940 5,940 5,940 5,940 6269 - REPAIRS -OTHER 1,000 1,000 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 7,640 2,527 10,115 4,427 11,365 11,365 11,165 11,165 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 200 0 150 0 100 100 100 100 6277 - MILEAGE /AUTO ALLOWANCE 100 50 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 497 97 450 22 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 250 0 250 0 250 250 250 250 6270 - TRNG /TRAVL /DUES /UNIF 1,047 97 900 22 850 850 850 850 6200 - TOTAL OPERATING COSTS 31,085 21,490 31,928 10,938 33,190 33,190 34,140 34,140 6311 - INSURANCE - PROPERTY /LIABILITY 10,000 10,000 12,000 6,000 14,500 14,500 15,225 15,225 6330 - SALES /USE TAX 72 0 City of Apple Valley 296 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #2 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6333 - GENERAL -CASH DISCOUNTS -16 -5 6351 -VISA/BANK CHARGES 27,500 25,428 27,000 9,622 25,000 25,000 26,000 26,000 6301 -OTHER EXPENDITURES 37,500 35,483 39,000 15,617 39,500 39,500 41,225 41,225 6300 - TOTAL OTHER EXPENDITURES 37,500 35,483 39,000 15,617 39,500 39,500 41,225 41,225 6425 - VISA/BANK CHARGES 0 0 0 0 6401 -EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6510 - LIQUOR 1,339,400 363,400 1,221,000 114,159 1,159,575 1,159,575 1,171,050 1,171,050 6520 - WINE 0 275,820 0 82,934 6530 - BEER 0 526,514 0 151,027 6540 - TAXABLE MISC FOR RESALE 0 20,463 0 5,795 6545 - NON - TAXABLE MISC FOR RESALE 0 18,940 0 5,309 6550 - FREIGHT ON RESALE MDSE 0 9,143 0 2,872 6501 - TAXABLE /NON- TAXABLE MISC RESAL 1,339,400 1,214,279 1,221,000 362,096 1,159,575 1,159,575 1,171,050 1,171,050 6500 - TOTAL LIQUOR EXPENDITURES 1,339,400 1,214,279 1,221,000 362,096 1,159,575 1,159,575 1,171,050 1,171,050 6610 - DEPRECIATION 16,400 10,059 33,600 4,969 35,600 35,600 36,800 36,800 6601 -TOTAL DEPRECIATION 16,400 10,059 33,600 4,969 35,600 35,600 36,800 36,800 6600 - TOTAL DEPRECIATION 16,400 10,059 33,600 4,969 35,600 35,600 36,800 36,800 6720 - CAPITAL OUTLAY - FURNITURE & FIX 111,000 0 0 1,005 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 10,000 0 10,000 1,745 11,000 11,000 6701 -TOTAL CAPITAL OUTLAY 121,000 0 10,000 2,750 11,000 11,000 6700 - TOTAL CAPITAL OUTLAY 121,000 0 10,000 2,750 11,000 11,000 1,760,509 1,486,302 1,562,408 494,703 1,513,530 1,513,530 1,523,505 1,523,505 297 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 2 1,810,000 1,650,000 1,530,800 1,670,000 1,546,100 1,546,100 1,561,400 1,561,400 6510/6550 COST OF GOODS SOLD 1,339,400 1,221,000 1,132,792 1,235,800 1,159,575 1,159,575 1,171,050 1,171,050 Gross Margin 470,600 429,000 398,008 434,200 386,525 386,525 390,350 390,350 SALARIES 6110 Regular Employees 76,695 73,655 73,655 75,495 75,495 75,495 77,385 77,385 6111 Salary- Parttime 88,794 97,445 97,445 103,630 103,630 103,630 108,575 108,575 6112 Salary- Seasonal Temp 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Part time 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 6121 Insurance Cash Benefit 850 850 6123 Salaries - Other 3,636 5,285 5,285 3,955 3,955 3,955 3,375 3,375 6138 Medicare 2,501 2,605 2,605 2,705 2,705 2,705 2,795 2,795 6139 FICA 10,690 11,140 11,140 11,555 11,555 11,555 11,945 11,945 6141 Pension - PERA 12,501 13,475 13,475 13,840 13,840 13,840 14,450 14,450 6142 Workers Compensation 2,979 4,510 4,510 4,910 4,910 4,910 5,645 5,645 6144 Long -term Disability Insurance 227 215 215 215 215 215 220 220 6145 Hospital & Life Insurance 13,800 14,400 14,400 15,060 15,060 15,060 12,600 12,600 Total 215,124 226,880 226,880 234,665 234,665 234,665 240,290 240,290 6210 OFFICE SUPPLIES Miscellaneous 500 400 200 400 400 400 400 400 Total 500 400 200 400 400 400 400 400 6211 SMALL TOOL & EQUIPMENT Misc.Exp 500 500 500 500 500 500 500 500 Vacuum 650 650 580 650 650 650 Beer Taps 250 250 100 250 250 250 250 250 Computers/Register items 1,100 500 400 500 500 500 500 500 Total 2,500 1,900 1,580 1,900 1,250 1 1,250 1,900 1,900 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 3,500 2,600 2,600 3,500 3,000 3,000 3,000 3,000 Total 3,500 2,600 2,600 3,500 3,000 3,000 3,000 3,000 6238 POSTAGE /UPS /FEDEX 30 30 30 30 30 30 30 Total 30 30 30 30 1 30 30 30 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,000 950 1,000 1,000 1,000 1,000 1,000 Carpet Cleaning 500 250 500 500 500 500 Rug Service 250 250 100 100 150 150 150 150 Window Washing 100 100 Total 1,850 1,350 1,050 1,350 1,650 1,650 1,650 1,650 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 208 208 255 208 260 260 260 260 Misc 150 150 150 150 150 150 150 150 Mowing 1,660 1,900 1,660 2,000 1,660 1,660 1,660 1,660 Total 2,018 2,258 2,065 2,358 2,070 2,070 2,070 2,070 6255 UTILITIES - ELECTRIC 10,500 10,500 10,000 10,500 10,500 10,500 11,000 11,000 Total 10,500 10,500 10,000 10,500 10,500 10,500 11,000 11,000 6256 UTILITIES - NATURAL GAS 1,200 1,500 1,600 1,500 1,700 1,700 1,700 1,700 Total 1,200 1,500 1,600 1,500 1,700 1,700 1,700 1,700 6257 UTILITIES - OTHER Water & Sewer 300 375 300 375 375 375 375 375 Total 300 375 300 375 375 375 375 375 6265 REPAIRS - EQUIPMENT Cash Register Maint Agreement 1,190 1,200 1,700 1,200 1,850 1,850 1,850 1,850 Misc /Conveyor 500 500 300 500 500 500 300 300 Computer/ Register Systems 1,000 1,000 1,000 1,000 300 300 300 300 Alarm Repairs 300 300 300 300 300 300 300 300 Copier Maint. Agreement 350 375 375 375 375 375 375 375 HVAC Maintenance 600 1,100 1,100 1,100 1,100 Total 3,340 3,375 4,275 3,375 4,425 4,425 4,225 4,225 298 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Furnace, Compressor, Cooler etc. 2,000 2,000 2,200 2,000 1,600 1,600 1,600 1,600 Lawn Sprinkler 300 300 300 300 Misc /Electric work 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Landscape maintenance 2,000 2,000 2,000 2,000 2,000 Annual Fire Spklrtest 190 190 190 190 190 190 190 190 Irrigation start up / fall blowout 250 250 250 250 250 250 250 250 Parking lot striping 900 900 900 900 900 900 Total 3,300 5,740 3,940 4,640 5,940 5,940 5,940 5,940 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF /EXP - LOCAL Seminars/Training 200 150 50 150 100 100 100 100 Total 200 150 50 150 100 100 100 100 6276 SCHOOL /CONF /EXP -OTHER Total 6277 MILEAGE ALLOWANCE 100 50 50 50 50 50 50 Total 100 50 50 50 50 50 50 6280 DUES & SUBSCRIPTIONS Miscellaneous Subscriptions 150 100 100 100 100 100 100 100 Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Chamber Dues 302 305 305 305 305 305 305 305 Total 497 450 450 450 450 450 450 450 6281 UNIFORM /CLOTHING ALLOWANCE 250 250 200 250 250 250 250 250 Total 250 250 200 250 250 250 250 250 6311 INSURANCE 10,000 12,000 12,000 14,500 14,500 14,500 15,225 15,225 Total 10,000 12,000 12,000 14,500 14,500 14,500 15,225 15,225 6351 VISA/BANK CHARGES 27,500 27,000 24,000 27,500 25,000 25,000 26,000 26,000 27,500 27,000 24,000 27,500 25,000 25,000 26,000 26,000 6610 DEPRECIATION 16,400 33,600 33,600 35,600 35,600 35,600 36,800 36,800 Total 16,400 33,600 33,600 35,600 35,600 35,600 36,800 36,800 6720 CAPITAL OUTLAY - OFFICE FURN Minor remodel, flooring, millwork, fees, 82,000 Fire Sprinkle first floor + replace ceiling 29,000 Total 111,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Register software and hardware 10,000 DVR phase 1 10,000 10,000 DVR phase 2 6,000 6,000 Signage Upgrade 50,000 Awnings 5,000 Total 10,000 10,000 10,000 50,000 11,000 6,000 - - Total Net of Personnel 205,985 114,528 107,910 159,428 119,290 114,290 112,165 112,165 TOTAL EXPENSES $ 421,109 $ 341,408 $ 334,790 $ 394,093 $ 353,955 $ 348,955 $ 352,455 $ 352,455 City of Apple Valley 299 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #3 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 131,336 135,793 133,430 66,580 137,570 137,570 141,000 141,000 6111 - SALARY PART -TIME 88,242 83,031 88,845 37,767 83,920 83,920 80,080 80,080 6113 - OVERTIME - REGULAR EMPLOYEES 1,500 628 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 3,200 2,871 3,200 766 3,200 3,200 3,200 3,200 6118 -VACATION PAY 2,793 0 6121 - INSURANCE CASH BENEFIT 0 714 0 169 6123 - SALARY -OTHER 7,090 6,685 3,425 3,425 4,260 4,260 6105 - SALARIES AND WAGES 231,368 225,830 233,660 105,282 229,615 229,615 230,040 230,040 6138 - MEDICARE 3,355 3,188 3,390 1,514 3,330 3,330 3,340 3,340 6139 - FICA 14,345 13,632 14,485 6,473 14,235 14,235 14,260 14,260 6141 - PENSIONS -PERA 16,774 16,149 17,525 7,884 16,980 16,980 17,255 17,255 6142 - WORKERS COMPENSATION 3,995 3,959 5,865 2,632 6,050 6,050 6,740 6,740 6144 - LONG -TERM DISABILITY INSURANCE 399 367 390 188 390 390 400 400 6145 - MEDICAL INSURANCE 24,300 23,519 26,400 11,410 27,660 27,660 28,260 28,260 6146 - DENTAL INSURANCE 1,194 582 6147 - LIFE INSURANCE -BASIC 22 6 6148 - LIFE INSURANCE -SUPP /DEPEND 241 116 6125 - EMPLOYEE BENEFITS 63,168 62,272 68,055 30,805 68,645 68,645 70,255 70,255 6100 - TOTAL PERSONNEL SERVICES 294,536 288,101 301,715 136,088 298,260 298,260 300,295 300,295 6210 - OFFICE SUPPLIES 1,000 86 900 379 800 800 800 800 6211 - SMALL TOOLS & EQUIPMENT 2,650 3,490 2,050 52 1,400 1,400 2,050 2,050 6212 - MOTOR FUELS /OILS 0 0 6215 - EQUIPMENT -PARTS 0 0 6229 - GENERAL SUPPLIES 5,000 3,506 5,250 3,110 4,000 4,000 4,500 4,500 6205 - SUPPLIES 8,650 7,082 8,200 3,541 6,200 6,200 7,350 7,350 6231 - LEGAL SERVICES 545 198 6235 - CONSULTANT SERVICES 172 0 6238 - POSTAGE /UPS /FEDEX 40 30 30 30 30 30 6239 - PRINTING 0 0 6240 - CLEANING SERVICE /GARBAGE 1,650 1,182 1,775 451 1,725 1,725 1,725 1,725 6249 - OTHER CONTRACTUAL SERVICES 2,720 2,425 2,550 574 2,815 2,815 2,815 2,815 6230 - CONTRACTUAL SERVICES 4,410 4,325 4,355 1,223 4,570 4,570 4,570 4,570 6255 - UTILITIES - ELECTRIC 23,000 23,457 23,500 7,004 24,000 24,000 24,500 24,500 6257 - UTILITIES- PROPANE/WATER/SEWER 900 639 900 111 900 900 900 900 6250 - UTILITIES 23,900 24,096 24,400 7,114 24,900 24,900 25,400 25,400 6265 - REPAIRS - EQUIPMENT 8,630 2,051 5,450 3,573 5,650 5,650 6,400 6,400 6266 - REPAIRS - BUILDING 7,235 2,094 5,740 150 7,240 7,240 7,240 7,240 6269 - REPAIRS -OTHER 1,000 14,300 3,200 3,200 7,300 7,300 6260 - REPAIRS AND MAINTENA 16,865 4,145 25,490 3,723 16,090 16,090 20,940 20,940 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 200 1 200 0 200 200 200 200 6277 - MILEAGE /AUTO ALLOWANCE 200 150 200 17 200 200 200 200 6280 - DUES & SUBSCRIPTIONS 497 97 450 22 450 450 450 450 6281 - UNIFORM /CLOTHING ALLOWANCE 300 0 300 171 300 300 300 300 6270 - TRNG /TRAVL /DUES /UNIF 1,197 248 1,150 211 1,150 1,150 1,150 1,150 6200 - TOTAL OPERATING COSTS 55,022 39,896 63,595 15,811 52,910 52,910 59,410 59,410 6310 - RENTAL EXPENSE 3,400 5,100 3,400 1,700 3,400 3,400 3,400 3,400 6311 - INSURANCE - PROPERTY /LIABILITY 17,500 17,500 21,000 10,500 24,700 24,700 25,935 25,935 City of Apple Valley 300 Department Expense Summary Budget Years (2016 -2017) LIQUOR STORE #3 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6330 - SALES /USE TAX 143 0 6333 - GENERAL -CASH DISCOUNTS -21 -7 6351 -VISA/BANK CHARGES 45,000 46,354 45,500 17,450 44,000 44,000 45,000 45,000 6301 -OTHER EXPENDITURES 65,900 69,077 69,900 29,642 72,100 72,100 74,335 74,335 6300 - TOTAL OTHER EXPENDITURES 65,900 69,077 69,900 29,642 72,100 72,100 74,335 74,335 6425 - VISA/BANK CHARGES 0 0 0 0 6401 -EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6510 - LIQUOR 2,216,300 588,851 2,109,000 146,262 2,067,600 2,067,600 2,150,400 2,150,400 6520 - WINE 0 616,187 0 174,301 6530 - BEER 0 814,637 0 247,361 6540 - TAXABLE MISC FOR RESALE 0 24,814 0 8,633 6545 - NON - TAXABLE MISC FOR RESALE 0 22,606 0 7,968 6550 - FREIGHT ON RESALE MDSE 0 16,165 0 4,262 6501 - TAXABLE /NON- TAXABLE MISC RESAL 2,216,300 2,083,261 2,109,000 588,787 2,067,600 2,067,600 2,150,400 2,150,400 6500 - TOTAL LIQUOR EXPENDITURES 2,216,300 2,083,261 2,109,000 588,787 2,067,600 2,067,600 2,150,400 2,150,400 6610 - DEPRECIATION 110,600 108,404 113,300 53,757 115,300 115,300 115,300 115,300 6601 -TOTAL DEPRECIATION 110,600 108,404 113,300 53,757 115,300 115,300 115,300 115,300 6600 - TOTAL DEPRECIATION 110,600 108,404 113,300 53,757 115,300 115,300 115,300 115,300 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 29,500 9,245 10,000 3,490 10,000 10,000 75,000 75,000 6701 -TOTAL CAPITAL OUTLAY 29,500 9,245 10,000 3,490 10,000 10,000 75,000 75,000 6700 - TOTAL CAPITAL OUTLAY 29,500 9,245 10,000 3,490 10,000 10,000 75,000 75,000 6910 - BOND PRINCIPAL 150,000 200,000 230,000 230,000 235,000 235,000 6901 -TOTAL DEBT SERVICE 150,000 200,000 230,000 230,000 235,000 235,000 6900 - TOTAL DEBT SERVICE 150,000 200,000 230,000 230,000 235,000 235,000 7015 - DEBT SERVICE - INTEREST 111,850 0 54,291 0 30,000 30,000 28,000 28,000 7001 -TOTAL INTEREST AND FISCAL FEES 111,850 0 54,291 0 30,000 30,000 28,000 28,000 7000 - TOTAL INTEREST AND FISCAL FEES 111,850 0 54,291 0 30,000 30,000 28,000 28,000 3,033,708 2,597,985 2,921,801 827,575 2,876,170 2,876,170 3,037,740 3,037,740 301 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 3 2,995,000 2,850,000 2,702,800 2,900,000 2,756,800 2,756,800 2,867,200 2,867,200 6510/6550 COST OF GOODS SOLD 2,216,300 2,109,000 2,000,072 2,146,000 2,067,600 2,067,600 2,150,400 2,150,400 Gross Margin 778,700 741,000 702,728 754,000 689,200 689,200 716,800 716,800 6110 SALARIES Regular Employees 131,336 133,430 133,430 137,570 137,570 137,570 141,000 141,000 6111 Salary- Parttime 88,242 88,845 88,845 83,920 83,920 83,920 80,080 80,080 6112 Salary- Seasonal Temp 6113 Overtime- Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,200 3,200 6121 Insurance Cash Benefit 6123 Salaries - Other 7,090 6,685 6,685 3,425 3,425 3,425 4,260 4,260 6138 Medicare 3,355 3,390 3,390 3,330 3,330 3,330 3,340 3,340 6139 FICA 14,345 14,485 14,485 14,235 14,235 14,235 14,260 14,260 6141 Pension - PERA 16,775 17,525 17,525 16,980 16,980 16,980 17,255 17,255 6142 Workers Compensation 3,994 5,865 5,865 6,050 6,050 6,050 6,740 6,740 6144 Long -term Disability Insurance 399 390 390 390 390 390 400 400 6145 Hospital & Life Insurance 24,300 26,400 26,400 27,660 27,660 1 27,660 28,260 28,260 Total 294,536 301,715 301,715 298,260 298,260 298,260 300,295 300,295 6210 OFFICE SUPPLIES Miscellaneous 1,000 900 500 900 800 800 800 800 Total 1,000 900 500 900 800 800 800 800 6211 SMALL TOOL & EQUIPMENT Misc. Expenses 600 600 500 600 600 600 600 600 Vacuum 650 650 580 650 - - 650 650 Computer / Register Systems 800 800 500 800 800 800 800 800 Shelving 600 Total 2,650 2,050 1,580 2,050 1,400 1,400 2,050 2,050 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 5,000 5,250 4,000 5,250 4,000 4,500 4,500 4,500 Total 5,000 5,250 4,000 5,250 4,000 4,500 4,500 4,500 6238 PO STAG E /UPS /FEDEX 40 30 30 30 30 30 30 Total 40 30 - 30 30 30 30 30 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 800 800 600 800 800 800 800 800 Carpet Cleaning 350 325 325 325 325 325 325 Rug Service 350 500 380 500 450 450 450 450 Window Washing 150 150 150 150 150 150 150 150 Total 1,650 1,775 1,130 1,775 1,725 1,725 1,725 1,725 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 200 200 260 200 260 260 260 260 Misc 100 100 100 100 100 100 100 100 Music 350 350 385 350 385 385 385 385 Mowing 2,070 1,900 2,070 2,000 2,070 2,070 2,070 2,070 Total 2,720 2,550 2,815 2,650 2,815 2,815 2,815 2,815 6255 UTILITIES - ELECTRIC 23,000 23,500 23,500 23,500 24,000 24,000 24,500 24,500 Total 23,000 23,500 23,500 23,500 24,000 24,000 24,500 24,500 6257 UTILITIES - OTHER Water / Irrigation & Sewer 900 900 900 900 900 900 900 900 Total 900 900 900 900 900 900 900 900 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 350 350 350 350 350 350 350 350 Cash Register Maint Agreement 1,680 2,000 3,150 2,000 3,700 3,700 3,700 3,700 Computer /Register Systems 1,000 1,000 1,000 1,000 500 500 500 500 Alarm Repairs 500 500 500 500 500 500 500 500 HVAC Maintenance (fitters) 1,000 1,000 750 1,000 - - 750 750 2 additional CCTV cameras + relocate 3,500 Batteries for Floor machine 600 600 600 600 600 600 600 Total 8,630 5,450 5,750 5,450 5,650 5,650 6,400 6,400 302 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Heat Pumps, Compressor, Cooler etc. 2,000 2,000 1,000 2,000 2,000 2,000 2,000 2,000 Irrigation Maintenance 400 400 350 400 400 400 400 400 Landscape maintenance 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Parking lot striping 1,500 1,500 1,500 1,500 1,500 1,500 Annual Fire Sprkl test 185 190 190 190 190 190 190 190 Annual Irrigation valve test 150 150 150 150 150 150 150 150 Total 7,235 5,740 4,690 7,240 7,240 7,240 7,240 7,240 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Curb & Sidewalk Repair 4,100 4,100 Infiltation basin repair 12,000 12,000 Infiltation basin maintenance 800 800 1,700 1,700 1,700 1,700 1,700 Total 1,000 14,300 14,300 1,700 7,300 7,300 3,200 3 6275 SCHOOL/CONF /EXP - LOCAL Seminars/Training 200 200 100 200 200 200 200 200 Total 200 200 100 200 200 200 200 200 6277 MILEAGE ALLOWANCE 200 200 150 200 200 200 200 200 Total 200 200 150 200 200 200 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Miscellaneous Subscriptions 150 100 100 100 100 100 100 100 Chamber Dues 302 305 305 305 305 305 305 305 Total 497 450 450 450 450 450 450 450 6281 UNIFORM/CLOTHING ALLOWANCE 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6310 Rental Cobblestone Maintenance Agreement 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 Total 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 6311 INSURANCE 17,500 21,000 2,100 24,700 24,700 24,700 25,935 25,935 Total 17,500 21,000 2,100 24,700 24,700 24,700 25,935 25,935 6312 TAXES /SPECIAL ASSMTS Total - - - - - - - - 6351 VISA /BANK CHARGES 45,000 45,500 42,500 47,000 44,000 44,000 45,000 45,000 45,000 45,500 42,500 47,000 44,000 44,000 45,000 45,000 6610 DEPRECIATION 110,600 113,300 113,300 115,300 115,300 115,300 115,300 115,300 Total 110,600 113,300 113,300 115,300 115,300 115,300 115,300 115,300 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - 6740 CAPITAL OUTLAY - OTHER ITEMS Cooler Motor and Fan Control 9,500 Register Software /Hardware 20 - - - - - - - DVR phase 1 10,000 10,000 DVR phase 2 10,000 10,000 Exterior marquee / digital billboard 75,000 75,000 75,000 Total 29,500 10,000 10,000 75,000 10,000 10,000 75,000 75,000 7015 DEBT SERVICE INTEREST 111,850 54,291 67,120 41,433 30,000 30,000 28,000 28,000 111,850 54,291 67,120 41,433 30,000 30,000 28,000 28,000 6910 DEBT SERVICE PRINCIPAL 150,000 200,000 200,000 210,000 230,000 230,000 235,000 235,000 150,000 200,000 200,000 210,000 230,000 230,000 235,000 235,000 Total Net of Personnel 522,872 511,086 498,585 569,428 514,410 514,910 582,945 582,945 TOTAL EXPENSES $ 817,408 $ 812,801 $ 800,300 $ 867,688 $ 812,670 $ 813,170 $ 883,240 $ 883,240 303 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61 5105 Golf Operations DESCRIPTION OF ACTIVITY Valleywood offers a wide variety of golf opportunities to all members of the public. First and foremost, our job is to operate a profitable business. Our mission is to offer a high quality golf experience at a competitive rate to the general public while providing the same opportunities to residents of Apple Valley at a discounted price. Valleywood is a true multi -use facility. In addition to golf activities and banquets, the course plays host to the Eastview and Apple Valley High School golf teams, district 196 Nordic Ski Team, cross country running races, Apple Valley Wine Club, Winter Concert series, Mid - Winter Fest activities and a variety of other Recreation Department programs. It is imperative to the long term viability of the facility that other revenue opportunities be aggressively pursued in order to provide a positive cash flow. To that end we are attracting larger tournaments and events and working to assist in growing those events we already host. These revenue generating events allow us to retain higher quality staff to provide the level of professional service our guests have become accustomed to. This is not without its challenges. Now that we have established high service levels for our guests and as we are continuing to develop our banquet business revenues are growing rapidly while expenses have flattened. SERVICE CATEGORIES 1 Golf Management Operations The management team coordinates, promotes, schedules and oversees all Valleywood activities. It is essential to the overall success of this enterprise operation that the city actively participates in its management. The operation and long range planning for the golf operation requires a high degree of coordination with a variety of city departments. Management's challenge is to provide open access to a number of community groups and a favorable season pass and patron card system for the residents of Apple Valley while promoting outside events and banquet rentals to sustain the operations profitability. While the new facility provides opportunities for sustained positive cash flow the depreciation caused by the clubhouse and related infrastructure improvements has a significant impact on our budgetary reporting. Golf Management Operations — Objectives for 2016 • Continued cultivation of cooperative relationship between local schools and Vo- tech's in order to provide opportunities for students in both the clubhouse and maintenance operations. • Promote the food & Beverage options in the new facility to attract larger (more profitable) outings that are comfortable spending additional dollars to enhance their events as well as our operation. • Increase rounds through continued targeted marketing, superior service and excellent course conditions. • Continue to enhance our public exposure events like the holiday buffets, Event and Tournament Showcase and spring open house to bring in additional rental opportunities and assist clients in improving their existing events. 304 • Continue the recruitment of higher revenue banquet and event opportunities. • Outreach and development of programs to entice additional players and league members in accordance with our growth of the game commitment. • Build on the success of our ever - growing social media footprint by keeping information timely and fresh. • Regular Status Personnel Schedule -FTE's Adopted Adopted Proposed Proposed Proposed Position Title 2013 2014 2015 2016 2017 Golf Course Manager 1 1 1 1 1 Recreation Supervisor /Golf 1 Food & Beverage Coordinator 1 1 1 1 Maintenance Foreman 1.5 2 2 2 2 Temporary Status Part Time# Personnel Schedule -(# positions Part Time Hours Adopted Adopted Proposed Proposed Proposed Position Title 2013 2014 2015 2016 2017 Golf Course Maintenance: Seasonal Maintenance II 2,500 hrs 2,500 hrs 2,500 hrs 2,500 hrs 2,500 hrs Seasonal Maintenance 1 7,000 hrs 9,000 hrs 7,000 hrs 7,000 hrs 7,000 hrs Golf Operations: Golf Supervisors & Leads 4 6 3,000 3,000 3,000 Golf Attendants (pro shop) 8 8 4,200 4,200 4,200 Golf Attendants (outside) 16 14 6,300 6,300 6,300 Food & Beverage: Food & Bev. Supervisor 2 2 1,500 1,500 1,500 Food & Beverage Lead 6 2,500 2,500 2,500 Food & Bev - Cook 1,500 1,500 1,500 Food & Bev. Attendants 12 26 3,500 3,500 3,500 IMPACT MEASURES/ PERFORMANCE INDICATORS Actual Actual Actual Projected Projected 2012 2013 2014 2015 2016 #Rounds 32,612 30,165 32,564 33,500 34,000 Following data will be tracked going forward: Golf Events -40 to 60 players 25 60 60 Golf Events 60+ Players 12 14 15 Golf Events 100+ Players 2 3 5 Banquet Private (weddings, etc) 18 21 24 Banquet- Corporate (meetings, etc) 4 12 15 Banquet Non - Profits (Dcrc,schoois) 4 7 8 Banquet Club Events (league 6 10 12 dinners) Banquet- Public Events 64 65 80 (Liquor,event, concerts, Rotary, etc includes 50 Rotary meetings) 305 Summary Budget Department 61 - Golf 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Rounds / cart rentals 806,595 780,154 778,535 914,500 928,000 964,000 990,000 Range / Lessons 41,543 55,135 64,344 46,000 67,000 72,500 78,500 Other pro shop sales 99,153 100,353 99,741 106,000 118,000 123,000 131,000 Concessions/ Food /Bev 162,139 223,580 346,102 245,000 325,000 380,000 420,000 Other Inc. /donations 21,561 8,928 20,912 - - - - Investment Earnings 15,012 (1,344) - 3,000 3,000 - - 1,146,003 1,166,806 1,309,634 1,314,500 1,441,000 1,539,500 1,619,500 Expenditures: Salaries & Wages 502,066 624,300 652,867 497,343 629,335 659,320 673,300 Emp. Benefits 121,111 134,505 142,920 114,180 137,145 146,115 170,715 Supplies 181,523 130,064 144,825 121,000 123,000 127,000 143,000 Items for resale 189,940 227,882 202,345 175,000 176,500 182,500 221,500 Contractual Serv. 24,101 49,768 44,392 39,500 42,500 44,500 49,500 Utilities 34,811 51,684 56,734 36,000 44,000 59,000 60,000 Repairs & Maint. 30,882 16,251 18,567 19,000 15,000 25,000 18,500 Training /Travel /Dues 12,022 9,982 8,409 12,500 11,750 11,000 11,450 Other Exp. 50,613 60,096 56,780 55,500 49,800 50,200 54,000 Visa /Bank Charges 13,941 16,681 18,543 17,000 17,000 18,000 18,000 Interest - capital leases 1,303 896 - 1,320 1,300 Interest - cart lease 2,919 3,499 2,360 1,780 - - Interest - Interfund Loans 7,321 15,184 14,720 14,715 13,595 12,510 13,000 Total Operating Exp 1,168,331 1,340,619 1,365,497 1,104,098 1,261,405 1,336,465 1,434,265 Income (loss) Before Depreciation (22,328) (173,813) (55,863) 210,402 179,595 203,035 185,235 Depreciation 83,491 159,987 175,518 170,100 164,200 162,100 163,000 Net Income (loss) 105,819 333,800 231,381 40,302 15,395 40,935 22,235 Less: Capital Outlay $ (15,000) $ (314,044) $ (34,310) $ (211,000) $ (89,000) $ (137,000) $ (191,000) Principal on Capital Leases $ (33,092) $ (32,357) $ (51,846) $ (12,528) $ - $ - $ Principal on cart lease $ (38,898) $ (22,500) $ (40,458) $ (40,458) $ (97,818) $ Principal on Interfund Loan $ (42,679) $ (42,171) $ (42,339) $ (42,339) $ (42,509) $ (42,659) $ (42,849) Principal on Sewer Extension $ (12,191) $ (12,191) $ (12,191) $ (12,191) $ (12,191) $ (12,191) Principal on Equip certificates $ (14,797) $ (15,092) $ (15,092) $ (15,394) $ (15,701) $ (16,016) Add: Lease Proceeds $ 218,015 Depreciation $ 83,491 $ 159,987 $ 175,518 $ 170,100 $ 164,200 $ 162,100 $ 163,000 Net Change In Cash (113,099) (410,256) (234,141) (123,206) (19,957) (102,334) (76,821) 306 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY Parks & Recreation 5150 Golf Course Maintenance 2 Golf Course Maintenance The Golf Maintenance division provides the beautification of the 190 acre Valleywood Golf Course as well as the building and clubhouse grounds. The Golf Maintenance division maintains the playability and health of the golf course through daily greens mowing, bi- weekly fairway and rough mowing and the ongoing upkeep and maintenance of the irrigation system and all equipment needs for the golf course. The overall success of the golf operation as a business unit is extremely dependent on the golf course conditions. While the management team can do things through marketing and promotion to attract players, it is mostly the overall course conditions and playability that will bring customers back and turn them into regular, loyal Valleywood Patrons. Golf Course Maintenance — Objectives for 2016 • Continue to upgrade the overall equipment fleet by replacing outdated equipment before they become a burden on our parts, repair or overall golf budgets. • Continue to develop methods for proper clubhouse and surrounding grounds maintenance. • Continue to maintain golf course conditions to the highest level possible. APPROPRIATELLY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department Mission? The Valleywood maintenance division must work very closely with the management team. The ability of maintenance to perform their daily tasks as well as special projects with minimal golf interruption must be closely coordinated with golf operations. ALTERNATIVES: If not, is there another government unit that should be performing this function or should it be contracted out to the non - profit or private sector? While we do contract out a few tasks (annual mid - summer greens aeration) and occasionally coordinate with Parks Maintenance, due to the highly specialized golf course turf standards the vast majority of the maintenance tasks are best accomplished by in -house staff. Comprehensive Plan: Key 6 — Play & Preserve; Key 7 — Healthy & Active Department Priority 2 IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Proposed Proposed Proposed Item 2013 2014 2015 2016 2017 Fertilizer 13,065 23,111 13,000 14,000 20,000 Chemicals 20,890 20,348 21,000 21,000 20,000 Equipment Parts 23,650 18,865 23,000 25,000 22,000 Equipment repairs 10,284 11,042 20,000 20,000 13,000 Small Tools 9,349 2,522 5,000 5,000 3,000 Fuel (including golf cars) 19,130 16,364 19,000 19,000 19,000 307 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Proposed 2013 2014 2015 2016 2017 Position Title Maintenance Foreman 1.5 2.0 2.0 2.0 2.0 Seasonal /Temporary Status Personnel Schedule Adopted Proposed Proposed Proposed Proposed Position Title 2013 2014 2015 2016 2017 Seasonal Maint. II 2,500 Hours 2,500 Hours 2,500 Hours 2,500 Hours 2,500 Hours (3 positions) Seasonal Maintenance 1 6,000 Hours 6,000 Hours 7,000 Hours 7,000 Hours 7,000 Hours 10 positions GOLF COURSE MAINTENANCE 2016 CAPITAL OUTLAY Replace Greensmower $ 30,000 Parking lot lights $ 25,000 Cart Paths $ 15,000 Entrance Marquee sign $ 35,000 Replace Workman $ 20,000 $225,000 2017 CAPITAL OUTLAY Replace Fairway Mower $60,000 Replace Utility Vehicle $20,000 Replace Greensmower $30,000 Small Sprayer unit $15,000 $125,000 308 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 Parks & Recreation 5120 Valleywood Food & Beverage 3 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus, Banquet and rental events and on course beverage cart operations. The Food & Beverage operations are a high revenue and rapidly growing part of the overall golf operation. With the full operation of the new clubhouse this business unit's revenue is exploding, 2014 annual revenues were in excess of $340,000 ($136,000 in 2012), this marks the second year in a row with growth in excess of 50 %. We anticipate this number to grow rapidly over the next 3 years Because of the complexities of the varied food and beverage requirements within the golf operation this business unit requires very close coordination with Golf Operations. During the 2014/15 off season we were able to develop event and tournament menu's reflective of our upgraded food service facilities. We were also able to develop specific meus for graduation parties and have booked 5 for the 2015 season. The revenues from this business unit are a crucial part of the golf courses annual profitability. Valleywood Food & Beverage — Objectives for 2016 • Continue to expand on our public outreach /exposure programs through the use of the spring event fair and holiday buffets. • Continue the development /refinement and implementation of comprehensive staff training programs. As our staff has gained experience we will continue to advance their guest service /bartending & cooking /presentation skills. • Continue to refresh and enhance our daily and banquet /event menus using historical sales information, guest feedback and survey data to expand the offerings. Continue refining our Graduation Party menus and Tournament specific menus. • Establish food & beverage minimums for small to mid -size tournaments and events. • Develop /select a customer loyalty program. • Continue to refine product offerings to better take advantage of volume purchasing discounts. • Aggressively increase overall food & beverage revenues. APPROPRIATELLY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department Mission? The Valleywood food & beverage division must work very closely with the management team. Due to the high level of dependence on the golf clientele for revenues as well as the golfers demand for service this unit must work in close coordination with the golf operations team. ALTERNATIVES: If not, is there another government unit that should be performing this function or should it be contracted out to the non - profit or private sector? 309 For this unit (as well as golf operations) there must be close coordination between golf and f & b. Working as a unit and promoting them in coordination is the best way to make both operations successful.. Comprehensive Plan: Key 2 - Livable; Key 3 - Business; Key 6 - Play & Preserve; Key 7 - Healthy & Active; Key 7 - Learning Department Priority 2 IMPACT MEASURES / PERFORMANCE INDICATORS Item Actual Actual Actual Budget Budget Expenses: 2012 2013 2014 2015 2016 Beer 27,222 25,501 21,421 30,000 32,000 Food 23,786 42,701 75,296 56,000 36,000 Non - Alcoholic Bev. 17,637 13,725 9,394 15,000 17,000 Supplies & other 9,325 25,861 17,121 8,000 8,000 Liquor 8,699 8,384 6,509 8,000 11,000 Wine 579 1040 302 4,000 4,000 F &B payroll 48,786 150,453 189,028 92,000 140,000 Total Expenses 136,034 267,665 319,071 213,000 248,000 Revenues: Beer 76,890 61,871 101,727 80,000 85,000 Food & Non - Alcoholic Bev. 69,507 134,499 158,790 120,000 135,000 Liquor & Wine 15,742 15,378 37,789 30,000 30,000 Banquet Rentals - 11,832 47,802 95,000 130,000 Total F &B Revenue 162,139 223,580 346,102 325,000 380,000 Business unit gross profit (loss) 26,105 (44,085) 27,031 91,000 132,000 Temporary Status PT Hours Personnel Schedule -(# positions Part Time) Adopted Adopted Adopted Proposed Proposed Position Title 2012 2013 2014 2015 - hours 2016 - hours F &B Supervisor ( @ $13 /hr) 2 2 6 1,500 2,250 F &B Leads (@ $10 /hr ) 8 12 24 2,500 3,750 F & B Cooks (@ $13 / hr) 1,500 2,250 F & B Attendants ( @9 /hr) 24 3,500 5,250 CLUBHOUSE: 2016 CAPITAL OUTLAY AN System upgrades $5,000 Banquet/Bar /Patio Furniture $7,000 $12,000 2017 CAPITAL OUTLAY Dance Floor $ 4,000 Clubhouse & Patio exterior lighting $10,000 Banquet/Bar /Patio furniture & Fixtures $ 7,000 Ceremony chairs $ 5,000 Building security $10,000 AN Equipment $15,000 $51,000 City of Apple Valley 310 Department Expense Summary Budget Years (2016 -2017) GOLF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 267,983 266,371 258,770 139,096 272,815 272,815 286,355 286,355 6111 - SALARY PART -TIME 0 1,325 0 0 6112 - SALARY - SEASONAL TEMP 210,000 372,919 347,740 165,399 363,190 363,190 363,190 363,190 6113 - OVERTIME - REGULAR EMPLOYEES 12,000 4,219 12,000 274 12,000 12,000 12,000 12,000 6114 - OVERTIME PART -TIME EMPLOYEES 2,000 2,000 2,000 2,000 2,000 2,000 6118 -VACATION PAY 5,894 0 6121 - INSURANCE CASH BENEFIT 703 0 6122 - COMP REQUEST -178 0 6123 - SALARY -OTHER 5,360 0 8,825 0 9,315 9,315 9,755 9,755 6124 - OVERTIME - SEASONAL TEMP 1,615 1,088 6105 - SALARIES AND WAGES 497,343 652,867 629,335 305,856 659,320 659,320 673,300 673,300 6138 - MEDICARE 7,211 9,256 9,125 4,356 9,560 9,560 9,765 9,765 6139 - FICA 30,835 39,579 39,015 18,628 40,875 40,875 41,745 41,745 6141 - PENSIONS -PERA 20,832 26,125 21,120 12,857 22,335 22,335 41,595 41,595 6142 - WORKERS COMPENSATION 5,909 10,303 12,210 6,222 15,090 15,090 17,185 17,185 6143 - UNEMPLOYMENT COMPENSATION 0 8,838 0 3,208 6144 - LONG -TERM DISABILITY INSURANCE 793 671 775 368 775 775 845 845 6145 - MEDICAL INSURANCE 48,600 44,425 54,900 22,240 57,480 57,480 59,580 59,580 6146 - DENTAL INSURANCE 3,456 2,038 6147 - LIFE INSURANCE -BASIC 42 12 6148 - LIFE INSURANCE -SUPP /DEPEND 225 109 6125 - EMPLOYEE BENEFITS 114,180 142,920 137,145 70,036 146,115 146,115 170,715 170,715 6100 - TOTAL PERSONNEL SERVICES 611,523 795,787 766,480 375,893 805,435 805,435 844,015 844,015 6210 - OFFICE SUPPLIES 3,000 2,113 3,000 1,559 3,000 3,000 3,000 3,000 6211 - SMALL TOOLS & EQUIPMENT 5,000 2,522 5,000 865 5,000 5,000 3,000 3,000 6212 - MOTOR FUELS /OILS 16,000 16,364 18,000 3,087 19,000 19,000 19,000 19,000 6213 - FERTILIZER 13,000 23,411 13,000 12,489 14,000 14,000 20,000 20,000 6214 - CHEMICALS 22,000 20,348 21,000 3,705 21,000 21,000 20,000 20,000 6215 - EQUIPMENT -PARTS 26,000 18,865 24,000 9,057 25,000 25,000 22,000 22,000 6216- VEHICLES - TIRES /BATTERIES 2,000 1,184 1,000 0 1,000 1,000 1,000 1,000 6229 - GENERAL SUPPLIES 34,000 60,018 38,000 17,260 39,000 39,000 55,000 55,000 6205 - SUPPLIES 121,000 144,825 123,000 48,022 127,000 127,000 143,000 143,000 6231 - LEGAL SERVICES 0 0 6235 - CONSULTANT SERVICES 500 339 500 83 500 500 500 500 6237 - TELEPHONE /PAGERS 12,000 14,327 12,000 6,180 12,000 12,000 15,000 15,000 6238 - POSTAGE /UPS /FEDEX 0 0 6239 - PRINTING 8,000 5,702 8,000 4,703 9,000 9,000 7,000 7,000 6240 - CLEANING SERVICE /GARBAGE 4,000 14,221 8,000 7,349 8,000 8,000 15,000 15,000 6249 - OTHER CONTRACTUAL SERVICES 15,000 9,802 14,000 4,180 15,000 15,000 12,000 12,000 6230 - CONTRACTUAL SERVICES 39,500 44,392 42,500 22,495 44,500 44,500 49,500 49,500 6255 - UTILITIES - ELECTRIC 21,000 33,000 28,000 10,797 29,000 29,000 33,000 33,000 6256 - UTILITIES - NATURAL GAS 14,346 2,122 14,000 14,000 15,000 15,000 6257 - UTILITIES -PRO PANE/WATER /SEWER 15,000 9,389 16,000 3,144 16,000 16,000 12,000 12,000 6250 - UTILITIES 36,000 56,734 44,000 16,062 59,000 59,000 60,000 60,000 6265 - REPAIRS - EQUIPMENT 11,000 11,042 10,000 29,533 20,000 20,000 13,000 13,000 6266 - REPAIRS - BUILDING 5,000 7,525 4,000 5,532 4,000 4,000 5,000 5,000 6269 - REPAIRS -OTHER 3,000 0 1,000 0 1,000 1,000 500 500 6260 - REPAIRS AND MAINTENA 19,000 18,567 15,000 35,065 25,000 25,000 18,500 18,500 City of Apple Valley 311 Department Expense Summary Budget Years (2016 -2017) GOLF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,500 1,332 1,000 888 1,000 1,000 1,500 1,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 1,500 1,122 1,500 1,500 6277 - MILEAGE /AUTO ALLOWANCE 2,000 992 2,000 246 2,000 2,000 200 200 6278 - SUBSISTENCE ALLOWANCE 0 0 250 200 250 250 6280 - DUES & SUBSCRIPTIONS 4,000 3,577 4,000 1,534 4,000 4,000 4,000 4,000 6281 - UNIFORM /CLOTHING ALLOWANCE 5,000 2,509 3,000 1,575 4,000 4,000 4,000 4,000 6270 - TRNG /TRAVL /DUES /UNIF 12,500 8,409 11,750 5,564 11,000 11,000 11,450 11,450 6200 - TOTAL OPERATING COSTS 228,000 272,926 236,250 127,208 266,500 266,500 282,450 282,450 6310 - RENTAL EXPENSE 8,000 8,118 4,500 895 6,000 6,000 9,000 9,000 6311 - INSURANCE- PROPERTY /LIABILITY 37,000 37,000 34,000 17,000 35,700 35,700 36,000 36,000 6323 - INTEREST EXPENSE 2,360 896 1,780 0 1,320 1,320 1,300 1,300 6330 - SALES /USE TAX 981 0 6333 - GENERAL -CASH DISCOUNTS -262 -2 6349 - LATE FEES /FINANCE CHARGES 21 3 6351 - VISA/BANK CHARGES 17,000 18,543 17,000 4,318 18,000 18,000 18,000 18,000 6399 - OTHER CHARGES 10,500 7,610 11,300 7,716 8,500 8,500 9,000 9,000 6301 -OTHER EXPENDITURES 74,860 72,907 68,580 29,930 69,520 69,520 73,300 73,300 6300 - TOTAL OTHER EXPENDITURES 74,860 72,907 68,580 29,930 69,520 69,520 73,300 73,300 6410 - GOLF -RENT POWER CARTS 3,000 1,265 3,000 0 1,000 1,000 1,000 1,000 6411 - GOLF -BAGS & UMBRELLAS 5,000 2,867 3,000 2,399 3,000 3,000 3,500 3,500 6412 - GOLF -BALLS 13,000 11,604 11,000 4,452 11,000 11,000 15,000 15,000 6413 - GOLF - CAPS /HATS /CLOTHING 18,000 17,514 21,000 20,168 22,000 22,000 20,000 20,000 6414 - GOLF -CLUBS 13,000 9,647 12,000 8,195 12,000 12,000 10,000 10,000 6415 - GOLF - GLOVES 5,000 2,074 4,000 6,047 4,000 4,000 6,000 6,000 6416 - GOLF -SHOES 6,000 7,079 6,000 10,370 5,000 5,000 4,000 4,000 6417 - GOLF - CIGARS 2,000 2,029 2,000 289 2,000 2,000 2,500 2,500 6418 - GOLF -PRO SHOP OTHER 8,000 7,558 12,000 6,642 13,000 13,000 12,000 12,000 6419 - GOLF -BEER 30,000 21,421 30,000 12,661 32,000 32,000 27,000 27,000 6420 - GOLF -FOOD 30,000 75,296 34,000 34,408 36,000 36,000 80,000 80,000 6421 - GOLF -NON ALCOHOLIC BEVERAGES 20,000 9,213 16,000 2,567 17,000 17,000 12,000 12,000 6422 - GOLF - KITCHEN SUPPLIES 6,000 17,121 7,000 4,079 8,000 8,000 10,000 10,000 6423 - GOLF -CASH DISCOUNT -1,000 -1,053 -1,000 -679 -1,000 -1,000 -1,000 -1,000 6424 - GOLF FREIGHT ON RESALE MDSE 3,000 3,304 3,000 2,065 3,000 3,000 3,500 3,500 6425 - VISA/BANK CHARGES 0 0 0 0 6426 - HANDICAP FEE 2,000 548 1,500 -20 1,500 1,500 1,000 1,000 6427 - GOLF - RENTAL EQUIPMENT 1,210 119 6428 - GOLF LESSONS 6,834 0 6429 - GOLF - LIQUOR 8,000 6,509 8,000 987 9,000 9,000 10,000 10,000 6430 - GOLF -WINE 4,000 302 4,000 437 4,000 4,000 5,000 5,000 6401 - EXPENDITURES 175,000 202,345 176,500 115,186 182,500 182,500 221,500 221,500 6400 - TOTAL GOLF EXPENDITURES 175,000 202,345 176,500 115,186 182,500 182,500 221,500 221,500 6510 - LIQUOR 0 0 0 0 6520 - WINE 0 0 0 0 6501 - TAXABLE/NON- TAXABLE MISC RESAL 0 0 0 0 6500 - TOTAL LIQUOR EXPENDITURES 0 0 0 0 6610 - DEPRECIATION 170,100 175,518 164,200 86,232 162,100 162,100 163,000 163,000 6601 - TOTAL DEPRECIATION 170,100 175,518 164,200 86,232 162,100 162,100 163,000 163,000 City of Apple Valley 312 Department Expense Summary Budget Years (2016 -2017) GOLF 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6600 - TOTAL DEPRECIATION 170,100 175,518 164,200 86,232 162,100 162,100 163,000 163,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 50,000 0 50,000 0 50,000 50,000 110,000 110,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 100,000 15,000 175,000 75,000 15,000 5,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 61,000 3,313 24,000 0 12,000 12,000 66,000 66,000 6701 - TOTAL CAPITAL OUTLAY 211,000 3,313 89,000 0 237,000 137,000 191,000 181,000 6700 - TOTAL CAPITAL OUTLAY 211,000 3,313 89,000 0 237,000 137,000 191,000 181,000 6810 - CONSTRUCTION IN PROGRESS 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 7015 - DEBT SERVICE - INTEREST 3,499 593 7016 - INTERFUND LOAN - INTEREST 14,715 14,720 13,595 0 12,510 12,510 13,000 13,000 7001 - TOTAL INTEREST AND FISCAL FEES 14,715 18,219 13,595 593 12,510 12,510 13,000 13,000 7000 - TOTAL INTEREST AND FISCAL FEES 14,715 18,219 13,595 593 12,510 12,510 13,000 13,000 1,485,198 1,541,015 1,514,605 735,043 1,735,565 1,635,565 1,788,265 1,778,265 313 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT: GOLF REVENUES COMPANY: GOLF 5100 2013 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION ACTUAL ACTUAL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND GOLF REVENUE 4711 & 4715 9 Hole Fees 165,853 126,105 200,000 180,000 215,000 215,000 215,000 215,000 4710 & 4714 18 Hole Fees 453,955 475,702 530,000 445,000 490,000 490,000 495,000 495,000 4716 Golf League Dues - 56,069 55,000 55,000 55,000 55,000 55,000 4718 Season Pass Fees 86,419 78,967 90,000 90,000 90,000 90,000 110,000 110,000 4725 Golf Add'IRounds 3,185 2,535 3,000 3,000 4,000 4,000 5,000 5,000 4721 Practice Range Fees 48,290 56,729 60,000 55,000 65,000 65,000 70,000 70,000 4717 Golf Lessons 6,845 7,615 7,000 7,000 7,500 7,500 8,500 8,500 4722 Power cart rental 67,223 39,157 100,000 95,000 105,000 105,000 105,000 105,000 4723 Pull cart rental 3,519 5,000 5,000 5,000 5,000 5,000 5,000 Total 835,289 842,879 995,000 935,000 1,036,500 1,036,500 1,068,500 1,068,500 PRO SHOP REVENUE 4724 Golf club rental 1,690 10,800 3,000 2,500 3,000 3,000 4,000 4,000 4726 handicap fees 1,593 1,011 2,000 1,500 2,000 2,000 2,000 2,000 4727 Club Head Covers 1,436 - 4728 Clubs 18,665 1,552 20,000 20,000 20,000 20,000 20,000 20,000 4729 Balls 14,179 17,291 19,000 17,000 20,000 20,000 22,000 22,000 4730 Bags & Umbrellas 2,721 1,784 4,000 4,000 4,000 4,000 5,000 5,000 4731 Shoes 6,104 10,068 8,000 7,000 8,000 8,000 8,000 8,000 4732 Gloves 6,616 7,017 7,000 7,000 7,000 7,000 7,500 7,500 4733 Accessories 15,756 13,988 18,000 17,000 20,000 20,000 22,000 22,000 4734 Caps & Hats 5,428 5,516 7,000 6,000 7,000 7,000 7,500 7,500 4735 Clothing 20,728 22,730 24,000 24,000 26,000 26,000 27,000 27,000 4738 Gift Certificates Purchased 30,984 34,904 31,000 32,000 32,000 32,000 33,000 33,000 4739 Gift Certificates Redeemed (27,536) (29,270) (28,000) (29,000) (29,000) (29,000) (30,000) (30,000) 4799 Other Revenue 2,377 2,483 3,000 3,000 3,000 3,000 3,000 3,000 4740 Over(Under) (388) (133) Total 100,353 99,741 118,000 112,000 123,000 123,000 131,000 131,000 FOOD & BEVERAGE REVENUE 4736 Food 94,121 53,349 120,000 100,000 135,000 135,000 145,000 145,000 4737 Beer 61,871 75,942 80,000 80,000 85,000 85,000 90,000 90,000 4741 Liquor 15,379 27,854 30,000 25,000 30,000 30,000 35,000 35,000 4742 Rental/banquet fees 6,625 17,863 95,000 70,000 130,000 130,000 150,000 150,000 4743 Banquet - Beverages 4,123 3,276 - - - - 4744 Banquet - Food 36,253 77,025 - - - - 4746 Banquet - Tips 2,500 29,027 - - - - 4749 Banquet - Liquor/ Wine 5,890 - - - - 4745 Public Events - Food & Bev 2,708 912 - - - - 4747 Golf - Beverages 13,657 4760 Bev Cart - Food 2,160 4763 Bev Cart - Beverages 9,323 4762 Bev Cart - Liq / Wine 4,040 4761 Bev Cart - Beer 25,784 Total 223,580 346,102 325,000 275,000 380.000 380,000 420,000 420,000 5399 Other Misc Revenues 6,599 368 5310 Donations 500 5199/5315 Other Rentals 1,829 5010 1 nvestment Earnings (1,344) - - - - 8205 Gain on Sale of Assets TOTAL REVENUE 1 1,166,806 1 1,289,090 1 1,438,000 1 1,322,000 1,539,500 1,539,500 1 1,619,500 1 1,619,500 314 ..... .... ... Apple Notes: 315 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 63 5205 Sports Arena DESCRIPTION OF ACTIVITY The Sports Arena was built specifically to service the community indoor skating program. The facility is jointly owned and shared with School District 196. It is an excellent example of two government entities sharing resources. The arena services the Apple Valley and Eastview Hockey associations and provides leisure opportunities with public skating sessions. The facility offers an excellent Learn to Skate program which teaches 300 -400 young students per year the basics of skating. Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota communities traditionally provide indoor skating facilities for their communities. Skating is part of our heritage and is an important part of our mission. There are no non - profit or private sector ice facilities in our area. Thousands of participants can utilize the facility each week during the winter months. Events include Learn to Skate lessons, hockey practices and games, and public skating sessions. Each of these programs bring spectators and fans. Performance can be measured by the amount of hours rented by our user groups. The Sports Arena converts from ice to four indoor tennis courts during the summer months (April- September). All city sponsored tennis lessons are run through the arena. The facility is shared with School District 196 which uses it for its programs. Tennis is considered a lifetime sport which fits perfectly into our mission statement by producing adequate physical facilities and program opportunities. Private facilities do provide tennis lessons, but we do not have any indoor private tennis courts in Apple Valley. We currently share our tennis programs with the VAA. The VAA registers students and hire teaching staff and they rent the courts from the arena. MAJOR OBJECTIVES FOR 2016 Pursue staffing efficiencies to meet the changing demand of the operation. — Comprehensive Key 3 — Business Oriented Migrate into a reservation software system that will allow up -to -date information access from multiple locations within the City organization; i.e., Sports Arena, Hayes Park Arena, Parks & Recreation Administration, and Finance. — Comprehensive Key 3 — Business Oriented Adhere to the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because 316 we operated electric ice resurfacers and ice edgers. — Comprehensive Key 3 — Business Oriented, Key 5 — Safe IMPACT MEASURES / PERFORMANCE INDICATORS Adopted Adopted Adopted Projected Projected Item 2012 2013 2014 2015 2016 Hours of Ice time rented 1040 1250 1250 1250 1250 # of Skating Lesson Participants 325 329 400 400 400 Hours of Dry Floor Time rented 200 200 200 200 200 Regular Status Personnel Schedule — #hours Adopted Adopted Adopted Projected Projected Position Title 2012 2013 2014 2015 2016 Arena Manager 2080 2080 2080 2080 2080 Arena Office Supervisor 1580 1560 1450 1450 1580 Tech Specialist 1040 1040 1560 0 0 Working Foreman - - - 520 520 Pooled Park Maintenance 1040 2080 1560 1560 1560 Ice Resurfacer Driver © ® © 1700 1700 Rec Program Director /Asst © ® © 545 545 Lead Instructor ® ® 550 490 490 Instructor I , II ® ® 650 650 650 Supervisor 500 500 880 45 45 Facility Attendant - Lead ® 2,580 1,000 825 825 Facility Attendant ® ® 720 725 725 ® Note: Not budgeted by position in prior years 317 Summary Budget Department 63 Business Unit # 5205 (Arena 1) 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 125,852 135,441 137,987 161,000 161,000 161,000 161,000 Tennis Revenue (Dry Floor) 3,210 2,743 2,414 7,000 7,000 7,000 7,000 School District Share 213,785 204,393 223,285 260,000 242,200 251,000 251,000 Sales / Concession 3,966 3,822 3,443 4,300 4,300 4,300 11,300 Other 18,127 38,791 30,958 12,000 12,000 12,000 12,000 364,940 385,190 398,087 444,300 426,500 435,300 442,300 Expenditures: Salaries & Wages 264,983 248,784 237,906 263,875 272,850 279,195 286,880 Emp. Benefits 55,265 57,008 59,593 58,089 69,760 68,830 72,295 Supplies 17,037 10,961 15,311 22,500 25,250 21,000 21,000 Contractual Serv. 35,539 39,623 41,230 45,740 47,450 47,450 47,450 Utilities 66,649 67,606 63,869 74,500 74,500 74,500 74,500 Repairs & Maint. 6,693 19,507 21,672 19,000 19,500 19,500 19,500 Training /Travel /Dues 2,217 2,546 3,239 2,600 4,950 2,950 3,600 Tax /Non -Tax for Resale - - 971 - - 7,000 7,000 Capital outlay - - 10,000 65,000 - 3,500 17,500 Other Exp. 13,241 6,014 6,453 5,890 7,160 17,835 19,160 Depreciation 50,091 54,409 58,588 58,300 60,900 60,900 60,900 Total Exp 511,715 506,458 518,832 615,494 582,320 602,660 629,785 Net Income (loss) (146,775) (121,268) (120,745) (171,194) (155,820) (167,360) (187,485) 2016 CAPITAL OUTLAY Edger 7,000 (3,500 school share) 2017 CAPITAL OUTLAY LED Lighting 35,000 (17,500 school share) City of Apple Valley 318 Department Expense Summary Budget Years (2016 -2017) ARENA 1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 160,678 161,503 160,875 67,187 176,880 176,880 183,805 183,805 6111 -SALARY PART -TIME 58,949 46,333 64,520 2,282 0 0 54,870 54,870 6112 - SALARY - SEASONAL TEMP 31,671 44,696 33,000 31,277 89,405 89,405 35,000 35,000 6113 - OVERTIME - REGULAR EMPLOYEES 7,500 6,612 7,500 790 7,500 7,500 7,500 7,500 6114 - OVERTIME PART -TIME EMPLOYEES 0 0 6118 -VACATION PAY - 20,451 0 6121 - INSURANCE CASH BENEFIT 343 0 6122 - COMP REQUEST -1,129 0 6123 - SALARY -OTHER 5,077 6,955 5,410 5,410 5,705 5,705 6124 - OVERTIME - SEASONAL TEMP 0 0 6105 - SALARIES AND WAGES 263,875 237,906 272,850 101,535 279,195 279,195 286,880 286,880 6138 - MEDICARE 3,728 3,603 3,955 1,394 3,940 3,940 4,160 4,160 6139 - FICA 15,942 15,408 16,915 5,962 16,845 16,845 17,780 17,780 6141 - PENSIONS -PERA 16,299 14,126 15,435 6,097 15,055 15,055 16,195 16,195 6142 -WORKERS COMPENSATION 3,945 3,054 4,175 1,495 5,250 5,250 5,360 5,360 6143 - UNEMPLOYMENT COMPENSATION 0 0 6144 - LONG -TERM DISABILITY INSURANCE 475 295 480 179 380 380 540 540 6145 - MEDICAL INSURANCE 17,700 21,207 28,800 11,057 27,360 27,360 28,260 28,260 6146 - DENTAL INSURANCE 1,820 1,164 6147 - LIFE INSURANCE -BASIC 19 6 6148 - LIFE INSURANCE -SUPP /DEPEND 62 0 6125 - EMPLOYEE BENEFITS 58,089 59,593 69,760 27,354 68,830 68,830 72,295 72,295 6100 - TOTAL PERSONNEL SERVICES 321,964 297,499 342,610 128,889 348,025 348,025 359,175 359,175 6210 - OFFICE SUPPLIES 500 274 550 0 550 550 550 550 6211 - SMALL TOOLS & EQUIPMENT 1,000 1,216 1,100 103 1,100 1,100 1,100 1,100 6212 - MOTOR FUELS /OILS 500 86 500 28 500 500 500 500 6214 - CHEMICALS 5,000 0 8,100 0 5,100 5,100 5,100 5,100 6215 - EQUIPMENT -PARTS 2,500 593 4,000 28 2,750 2,750 2,750 2,750 6229 - GENERAL SUPPLIES 13,000 13,141 11,000 4,877 11,000 11,000 11,000 11,000 6205 - SUPPLIES 22,500 15,311 25,250 5,035 21,000 21,000 21,000 21,000 6231 - LEGAL SERVICES 1,816 1,636 6235 - CONSULTANT SERVICES 21 66 6237- TELEPHONE /PAGERS 3,500 3,189 4,200 1,758 4,200 4,200 4,200 4,200 6239 - PRINTING 1,440 703 1,450 0 1,450 1,450 1,450 1,450 6240 - CLEANING SERVICE /GARBAGE 40,000 32,427 41,000 0 41,000 41,000 41,000 41,000 6249 - OTHER CONTRACTUAL SERVICES 800 3,076 800 0 800 800 800 800 6230 - CONTRACTUAL SERVICES 45,740 41,230 47,450 3,459 47,450 47,450 47,450 47,450 6255 - UTILITIES - ELECTRIC 31,500 29,997 31,500 15,476 31,500 31,500 31,500 31,500 6256 - UTILITIES - NATURAL GAS 24,000 19,715 24,000 8,237 24,000 24,000 24,000 24,000 6257 - UTILITIES- PROPANEAAIATER/SEWER 19,000 14,157 19,000 3,335 19,000 19,000 19,000 19,000 6250 - UTILITIES 74,500 63,869 74,500 27,048 74,500 74,500 74,500 74,500 6265 - REPAIRS - EQUIPMENT 7,000 4,603 7,000 123 7,000 7,000 7,000 7,000 6266 - REPAIRS - BUILDING 12,000 17,069 12,500 6,507 12,500 12,500 12,500 12,500 6260 - REPAIRS AND MAINTENA 19,000 21,672 19,500 6,630 19,500 19,500 19,500 19,500 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 600 100 600 40 600 600 1,500 1,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 1,214 2,000 0 6277 - MILEAGE /AUTO ALLOWANCE 500 553 600 36 600 600 600 600 6278 - SUBSISTENCE ALLOWANCE 0 0 City of Apple Valley 319 Department Expense Summary Budget Years (2016 -2017) ARENA 1 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6279 - EDUCATION ASSISTANCE 0 0 6280 - DUES & SUBSCRIPTIONS 500 380 550 180 550 550 300 300 6281 - UNIFORM /CLOTHING ALLOWANCE 1,000 992 1,200 102 1,200 1,200 1,200 1,200 6270 - TRNG /TRAVL /DUES /UNIF 2,600 3,239 4,950 358 2,950 2,950 3,600 3,600 6200 - TOTAL OPERATING COSTS 164,340 145,321 171,650 42,531 165,400 165,400 166,050 166,050 6310 - RENTAL EXPENSE 0 0 0 0 6311 - INSURANCE - PROPERTY /LIABILITY 2,500 2,500 3,700 1,850 14,000 14,000 14,700 14,700 6333 - GENERAL -CASH DISCOUNTS -120 -24 6351 -VISA/BANK CHARGES 500 1,122 500 365 500 500 500 500 6399 - OTHER CHARGES 2,890 2,951 2,960 1,376 3,335 3,335 3,960 3,960 6301 -OTHER EXPENDITURES 5,890 6,453 7,160 3,567 17,835 17,835 19,160 19,160 6300 - TOTAL OTHER EXPENDITURES 5,890 6,453 7,160 3,567 17,835 17,835 19,160 19,160 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 971 0 7,000 7,000 7,000 7,000 6501 - TAXABLE /NON - TAXABLE MISC RESAL 971 0 7,000 7,000 7,000 7,000 6500 - TOTAL LIQUOR EXPENDITURES 971 0 7,000 7,000 7,000 7,000 6610 - DEPRECIATION 58,300 58,588 60,900 33,217 60,900 60,900 60,900 60,900 6601 - TOTAL DEPRECIATION 58,300 58,588 60,900 33,217 60,900 60,900 60,900 60,900 6600 - TOTAL DEPRECIATION 58,300 58,588 60,900 33,217 60,900 60,900 60,900 60,900 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 65,000 10,000 0 0 3,500 3,500 17,500 17,500 6701 - TOTAL CAPITAL OUTLAY 65,000 10,000 0 0 3,500 3,500 17,500 17,500 6700 - TOTAL CAPITAL OUTLAY 65,000 10,000 0 0 3,500 3,500 17,500 17,500 615,494 518,831 582,320 208,204 602,660 602,660 629,785 629,785 320 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 160,678 160,876 160,876 168,580 176,880 176,880 183,805 183,805 6111 Salary- Parttime 58,949 64,520 64,520 68,200 - - 54,870 54,870 6112 Salary - Seasonal Temp 31,671 33,000 33,000 34,000 89,405 89,405 35,000 35,000 6113 Overtime - Regular 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 6123 Salaries - Other 5,077 6,955 6,955 7,220 5,410 5,410 5,705 5,705 6138 Medicare 3,728 3,955 3,955 4,140 3,940 3,940 4,160 4,160 6139 FICA 15,942 16,915 16,915 17,700 16,845 16,845 17,780 17,780 6141 Pension - PERA 16,299 15,435 15,435 21,415 15,055 15,055 16,195 16,195 6142 Worker's Compensation 3,945 4,175 4,175 5,485 5,250 5,250 5,360 5,360 6144 Long -term Disability Insurance 475 480 480 485 380 380 540 540 6145 Hospital & Life Insurance 17,700 28,800 28,800 30,120 27,360 1 27,360 28,260 28,260 Total 321,964 342,611 342,611 364,845 348,025 348,025 359,175 359,175 6210 OFFICE SUPPLIES 500 550 550 550 550 550 550 550 Total 500 550 550 550 550 550 550 550 6211 SMALL TOOL & EQUIPMENT Miscellaneous Equipment and Tools 1,000 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,000 1 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6212 MOTOR FUELS /OILS Propane 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6214 CHEMICALS Freon for Compressors - Refill R22 5,000 8,100 8,100 5,100 5,100 5,100 5,100 5,100 Total 5,000 8,100 8,100 5,100 5,100 5,100 5,100 5,100 6215 EQUIPMENT - PARTS Resurfacers 2,500 4,000 4,000 2,750 2,750 2,750 2,750 2,750 Compressors Total 2,500 4,000 4,000 2,750 2,750 2,750 2,750 2,750 6229 GENERAL SUPPLIES 11,000 11,000 11,000 11,000 11,000 11,000 11,000 11,000 POS System 2,000 Total 13,000 11,000 11,000 11,000 11,000 11,000 11,000 11,000 6237 TELEPHONE Phone 3,500 4,200 4,200 4,200 4,200 4,200 4,200 4,200 Total 3,500 4,200 4,200 4,200 4,200 4,200 4,200 4,200 6239 PRINTING /PUBLISHING Ticket Printing, News Ads 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Copier annual maintenance fee 240 250 250 250 250 250 250 250 Total 1,440 1,450 1,450 1,450 1,450 1,450 1,450 1,450 6240 C. SERVICE /GARBAGE REMOVAL Janitor - Furnished by School Dist 40,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 Total 40,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 6249 OTHER CONTRACTUAL SERVICES Misc Contractual 500 500 500 500 500 500 500 500 ASCAP 300 300 300 300 300 300 300 300 Total 800 800 800 800 800 800 800 800 6255 UTILITIES - ELECTRIC Electric 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 Total 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 6256 UTILITIES - NATURAL GAS Natural Gas 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 Total 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 6257 UTILITIES - OTHER Water and Sewer 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 Total 19,000 19,000 19,000 19,000 19,000 19,000 19,000 19,000 6265 REPAIRS - EQUIPMENT Misc Repairs 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Total 7,000 7,000 7,000 7,000 7,000 7,000 7,000 7,000 6266 REPAIRS - BUILDINGS Misc Repairs 12,000 12,500 12,500 12,500 12,500 12,500 12,500 12,500 Total 12,000 12,500 12,500 12,500 12,500 12,500 12,500 12,500 6275 SCHOOL/CONF /EXP - LOCAL MN Ice Arena Managers Conf- Manage 600 600 600 600 600 600 750 750 MN Ice Arena Managers Conf- Foreman 750 750 Total 600 600 600 600 600 600 1,500 1,500 6276 SCHOOL/CONF /EXP - OTHER National Conference 2,000 2,000 Total - 2,000 2,000 321 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE Misc Mileage 500 600 600 600 600 600 600 600 Total 500 600 600 600 600 600 600 600 6279 EDUCATION ASSISTANCE Tuition Rembusement Total - - - - - - - - 6280 DUES & SUBSCRIPTIONS ISIA & Managers Assoc. 500 550 550 550 550 550 300 300 Total 500 550 550 550 550 550 300 300 6281 UNIFORM/CLOTHING ALLOWANCE Employee ID Jackets, etc. 1,000 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 1,000 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6310 RENTAL EXPENSE Copier (City owned in 2013) Total 6311 INSURANCE General Liability 2,500 3,700 3,700 4,900 14,000 14,000 14 14,700 Total 2,500 3,700 3,700 4200 14,000 14,000 14,700 14,700 6351 VISA /BANK CHARGES 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6399 OTHER CHARGES LOGIS 2,890 2,960 2,960 3,060 3,335 1 3,335 3,960 3,960 Total 2,890 2,960 2,960 3,060 3,335 3,335 3,960 3,960 6540 TAXABLE MISC FOR RESALE Concessions 7,000 7,000 7,000 7,000 Total - - - - 7,000 7,000 7,000 7,000 6610 DEPRECIATION 58,300 60,900 60,900 60,900 60,900 60,900 60,900 60,900 Total 58,300 60,900 60,900 60,900 60,900 60,900 60,900 60,900 6735 CAPITAL OUTLAY - OTHER IMPROV Replace Cooling Tower completed in 2014 Less: School District Share Total - 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Ice Resurfacer 130,000 Less: School District Share (65,000) (3,500) (3,500) (17,500) (17,500) Edger 7,000 7,000 LED Lighting 35,000 35,000 Total 65,000 3,500 3,500 17,500 17,500 Total Net of Personnel 293,530 239,710 239,710 234,760 254,635 254,635 270,610 270,610 TOTAL EXPENSES $ 615,494 $ 582,321 $ 582,321 $ 599,605 $ 602,660 $ 602,660 $ 629,785 $ 629,785 322 •ee 0000 00 *0® 000* 000 Apple Notes: 323 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Hayes Park Arena DESCRIPTION OF ACTIVITY The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey associations which together have over 500 registered participants. The hockey association sponsors several tournaments and hosts playoff games which bring in teams from all over the state. Not only does this benefit the arena but also local merchants in the area. During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for soccer and lacrosse practices and games. The facility is in high demand early in the season prior to the outdoor fields being ready for use. We have several adult soccer teams that utilize the arena. The dry floor rental provides an important revenue source for the facility. MAJOR OBJECTIVES FOR 2016 Continue to establish a robust summer ice schedule for the Hayes Park Arena. The season will start in June and the goal will be to sell at least 40 ice hours a week in order to make budget projections. — Comprehensive Key 3 — Business Oriented, Key 6 — Play and Preserve, and Key 7 — Healthy and Active Migrate into a reservation software system that will allow up -to -date information access from multiple locations within the City organization; i.e., Sports Arena, Hayes Park Arena, Parks & Recreation Administration, and Finance. — Comprehensive Key 3 — Business Oriented Recruit, reassign and train new staff to fill the summer ice hours. — Comprehensive Key 3 — Business Oriented, Key 6 — Play and Preserve, and Key 7 — Healthy and Active Adhere to the new air quality regulations as designated by the Minnesota Department of Health. Under these new laws our facilities will require the minimum air testing and red tape because we operated electric ice resurfacers and ice edgers. — Comprehensive Key 3 — Business Oriented, Key 5 — Safe 324 IMPACT MEASURES / PERFORMANCE INDICATORS Adopted Adopted Projected Projected Projected Item 2013 2014 2015 2016 2017 Hours Ice Time Rented 1200 1200 1220 1220 1400 Hours Dry Floor Time Rented 325 325 300 300 300 Personnel Schedule — #hours Adopted Adopted Adopted Projected Projected Position Title 2012 2013 2014 2015 2016 Working Foreman 1040 1040 - 1560 1560 Tech Specialist - - 1,040 - - Pooled Park Maintenance © ® 520 520 520 Rec Facility Attendant /Asst © ® © 520 520 Ice Resurfacer Driver ® ® ® 3000 3000 Facility Attendant -Lead © ® 1440 0 0 Arena Bldg Supervisor © ® 500 0 0 Facility Supervisor © ® 1,000 0 0 ® Note: Not budgeted by position in prior years 325 Summary Budget Department 64 Business Unit # 5260 Hayes Arena II 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 246,940 220,037 292,606 290,000 290,000 290,000 299,000 Dry Floor /Turf Revenue 32,372 28,948 41,152 26,000 26,000 26,000 26,000 Sales /Concession 3,543 1,590 1,474 2,000 2,000 9,000 9,000 Other - 8,090 13,032 2,000 2,000 2,000 2,000 282,855 258,665 348,264 320,000 320,000 327,000 336,000 Expenditures: Salaries & Wages 55,451 53,270 82,034 92,111 75,725 59,400 58,995 Emp. Benefits 8,369 8,775 10,326 14,706 24,200 6,605 7,100 Supplies 8,018 9,095 15,453 15,850 17,050 13,050 13,050 Contractual Serv. 4,582 4,933 4,670 5,200 5,800 5,900 5,900 Utilities 54,473 59,528 84,877 60,500 81,000 81,000 81,000 Repairs & Maint. 13,881 3,950 29,606 15,000 21,000 21,000 21,000 Training /Travel /Dues - 282 - - 1,000 1,000 1,000 Other Exp. 9,214 9,132 10,539 9,300 11,500 12,100 12,675 Items for Resale 223 621 - - - 7,000 7,000 Depreciation 87,125 90,311 90,392 90,200 91,200 91,200 91,200 Bond Principal 115,000 Capital Outlay 17,500 25,000 72,000 Debt Service - Interest 14,815 10,158 5,060 5,250 - - - Total Exp 256,151 250,055 332,957 423,117 345,975 323,255 370,920 Operating Income(loss) 26,704 8,610 15,307 103,117 25,975 3,745 34,920 Other Income (Expense): Property Tax Levy 120,000 121,000 121,000 121,000 121,000 121,000 121,000 Net Income (Loss) 146,704 129,610 136,307 17,883 95,025 124,745 86,080 2016 CAPITAL OUTLAY Ice Resurfacer Battery Replacement 10,000 Compressor 15,000 25,000 2017 CAPITAL OUTLAY Compressor 15,000 ManLift 12,000 27,000 City of Apple Valley 326 Department Expense Summary Budget Years (2016 -2017) ARENA II 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 41,818 34,971 29,950 815 14,365 14,365 14,360 14,360 6111 -SALARY PART -TIME 34,790 41,210 30,340 6,175 29,335 29,335 29,335 29,335 6112 - SALARY - SEASONAL TEMP 12,030 5,852 13,000 13,992 14,000 14,000 14,000 14,000 6113 - OVERTIME - REGULAR EMPLOYEES 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 1,700 0 1,700 0 1,700 1,700 1,300 1,300 6123 - SALARY -OTHER 1,773 0 735 0 0 0 6105 - SALARIES AND WAGES 92,111 82,034 75,725 20,982 59,400 59,400 58,995 58,995 6138 - MEDICARE 1,336 1,189 1,100 302 840 840 855 855 6139 - FICA 5,711 5,156 4,695 1,293 3,575 3,575 3,660 3,660 6141 - PENSIONS -PERA 5,788 3,131 2,430 1,429 1,075 1,075 1,175 1,175 6142 - WORKERS COMPENSATION 1,871 708 1,575 419 1,115 1,115 1,410 1,410 6144 - LONG -TERM DISABILITY INSURANCE 0 0 6145 - MEDICAL INSURANCE 0 142 14,400 0 6125 - EMPLOYEE BENEFITS 14,706 10,326 24,200 3,443 6,605 6,605 7,100 7,100 6100 - TOTAL PERSONNEL SERVICES 106,817 92,360 99,925 24,424 66,005 66,005 66,095 66,095 6210 - OFFICE SUPPLIES 0 137 0 0 6211 - SMALL TOOLS & EQUIPMENT 2,000 1,526 2,250 155 2,250 2,250 2,250 2,250 6212 - MOTOR FUELS /OILS 100 17 100 0 100 100 100 100 6214 - CHEMICALS 1,000 5,372 1,100 0 1,100 1,100 1,100 1,100 6215 - EQUIPMENT -PARTS 1,500 399 1,500 429 1,500 1,500 1,500 1,500 6216 - VEHICLES- TIRES /BATTERIES 0 0 6229 - GENERAL SUPPLIES 11,250 8,002 12,100 4,937 8,100 8,100 8,100 8,100 6205 - SUPPLIES 15,850 15,453 17,050 5,521 13,050 13,050 13,050 13,050 6237 - TELEPHONE /PAGERS 2,800 1,938 2,800 1,152 2,800 2,800 2,800 2,800 6239 - PRINTING 400 353 500 0 600 600 600 600 6240 - CLEANING SERVICE /GARBAGE 1,500 1,877 2,000 965 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 500 502 500 550 500 500 500 500 6230 - CONTRACTUAL SERVICES 5,200 4,670 5,800 2,667 5,900 5,900 5,900 5,900 6255 - UTILITIES - ELECTRIC 36,000 54,457 46,000 15,639 46,000 46,000 46,000 46,000 6256 - UTILITIES - NATURAL GAS 22,000 28,136 32,000 7,226 32,000 32,000 32,000 32,000 6257 - UTILITIES- PROPANE/WATER/SEWER 2,500 2,284 3,000 1,344 3,000 3,000 3,000 3,000 6250 - UTILITIES 60,500 84,877 81,000 24,209 81,000 81,000 81,000 81,000 6265 - REPAIRS - EQUIPMENT 4,000 2,075 5,000 5,718 5,000 5,000 5,000 5,000 6266 - REPAIRS - BUILDING 11,000 27,531 16,000 9,535 16,000 16,000 16,000 16,000 6260 - REPAIRS AND MAINTENA 15,000 29,606 21,000 15,254 21,000 21,000 21,000 21,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 300 0 300 300 300 300 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 6277 - MILEAGE /AUTO ALLOWANCE 0 100 100 100 100 100 6278 - SUBSISTENCE ALLOWANCE 0 0 6280 - DUES & SUBSCRIPTIONS 0 0 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 0 0 600 0 600 600 600 600 6270 - TRNG/TRAVL /DUES /UNIF 0 0 1,000 0 1,000 1,000 1,000 1,000 6200 - TOTAL OPERATING COSTS 96,550 134,606 125,850 47,650 121,950 121,950 121,950 121,950 6310 - RENTAL EXPENSE 0 1,165 600 0 600 600 600 600 6311 - INSURANCE - PROPERTY /LIABILITY 9,300 9,300 10,900 5,450 11,500 11,500 12,075 12,075 6330 - SALES /USE TAX 160 0 6333 - GENERAL -CASH DISCOUNTS -87 -4 City of Apple Valley 327 Department Expense Summary Budget Years (2016 -2017) ARENA II 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6399 - OTHER CHARGES 0 0 6301 -OTHER EXPENDITURES 9,300 10,539 11,500 5,446 12,100 12,100 12,675 12,675 6300 - TOTAL OTHER EXPENDITURES 9,300 10,539 11,500 5,446 12,100 12,100 12,675 12,675 6540 - TAXABLE MISC FOR RESALE 0 0 7,000 7,000 7,000 7,000 6501 - TAXABLE /NON - TAXABLE MISC RESAL 0 0 7,000 7,000 7,000 7,000 6500 - TOTAL LIQUOR EXPENDITURES 0 0 7,000 7,000 7,000 7,000 6610 - DEPRECIATION 90,200 90,392 91,200 44,927 91,200 91,200 91,200 91,200 6601 -TOTAL DEPRECIATION 90,200 90,392 91,200 44,927 91,200 91,200 91,200 91,200 6600 - TOTAL DEPRECIATION 90,200 90,392 91,200 44,927 91,200 91,200 91,200 91,200 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 17,500 -560 25,000 25,000 72,000 72,000 6701 - TOTAL CAPITAL OUTLAY 0 0 17,500 -560 25,000 25,000 72,000 72,000 6700 - TOTAL CAPITAL OUTLAY 0 0 17,500 -560 25,000 25,000 72,000 72,000 6910 - BOND PRINCIPAL 115,000 0 0 0 6901 -TOTAL DEBT SERVICE 115,000 0 0 0 6900 - TOTAL DEBT SERVICE 115,000 0 0 0 7015 - DEBT SERVICE - INTEREST 5,250 5,060 0 0 7001 -TOTAL INTEREST AND FISCAL FEES 5,250 5,060 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 5,250 5,060 0 0 423,117 332,957 345,975 121,886 323,255 323,255 370,920 370,920 328 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II -5260 COMPANY: ARENA 5200 JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 41,818 29,950 29,950 30,700 14,365 14,365 14,360 14,360 6111 Salary- Parttime 34,790 30,340 30,340 37,625 29,335 29,335 29,335 29,335 6112 Salary- Seasonal Temp 12,030 13,000 13,000 14,000 14,000 14,000 14,000 14,000 6114 Overtime - Temp 1,700 1,700 1,700 1,700 1,700 1,700 1,300 1,300 6123 Salaries - Other 1,773 735 735 1,500 - - - - 6138 Medicare 1,336 1,100 1,100 1,240 840 840 855 855 6139 FICA 5,711 4,695 4,695 5,300 3,575 3,575 3,660 3,660 6141 Pension - PERA 5,788 2,430 2,430 6,415 1,075 1,075 1,175 1,175 6142 Workers Compensation 1,871 1,575 1,575 2,415 1,115 1,115 1,410 1,410 6144 Long -term Disability Insurance - 6145 Hospital & Life Insurance - 14,400 14,400 Total 106,817 99,925 99,925 100,895 66,005 66,005 66,095 66,095 6211 SMALL TOOL & EQUIPMENT 2,000 2,250 2,250 2,250 2,250 2,250 2,250 2,250 Total 2,000 2,250 2,250 2,250 2,250 2,250 2,250 2,250 6212 MOTOR FUELS /OILS Propane 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6214 CHEMICALS Freon for Compressors 1,000 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,000 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6215 EQUIPMENT - PARTS Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6229 GENERAL SUPPLIES 8,000 8,100 8,100 8,100 8,100 8,100 8,100 8,100 POS System 2,250 Computer 1,000 Rink gates /resurfacer entrance doors 4000 4000 Total 11,250 12,100 12,100 8,100 8,100 8,100 8,100 8,100 6237 TELEPHONE Phone 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 Total 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 6239 PRINTING /PUBLISHING Ticket Printing, News Ads 400 500 500 600 600 600 600 600 Total 400 500 500 600 600 600 600 600 6240 C. SERVICE /GARBAGE REMOVAL 1,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 1,500 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES Miscellaneous 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6255 UTILITIES - ELECTRIC 36,000 46000 46000 46,000 46,000 46,000 46,000 46,000 Total 36,000 46,000 46,000 46,000 46,000 46,000 46,000 46,000 6256 UTILITIES - NATURAL GAS 22,000 32000 32000 32,000 32,000 32,000 32,000 32,000 Total 22,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 6257 UTILITIES - OTHER Water and Sewer 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6265 REPAIRS - EQUIPMENT 4,000 5,000 5,718 5,000 5,000 5,000 5,000 5,000 Total 4,000 5,000 5,718 5,000 5,000 5,000 5,000 5,000 6266 REPAIRS - BUILDINGS 11,000 16000 15282 16,000 16,000 16,000 16,000 16,000 Total 11,000 16,000 15,282 16,000 16,000 16,000 16,000 16,000 6275 SCHOOL /CONF /EXP - LOCAL MN Ice Arena Managers Conf 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 329 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II -5260 COMPANY: ARENA 5200 JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS ISIA, ASCAP & Managers Assoc. Total 6281 UNIFORM /CLOTHING ALLOWANCE Employee ID Jackets, etc. 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6310 RENTAL EXPENSE Various Equipment 600 600 600 600 600 600 600 Total - 600 600 600 600 600 600 600 6311 INSURANCE General Liability 9,300 10,900 10,900 11,500 11,500 11,500 12,075 12,075 Total 9,300 10,900 10,900 11,500 11,500 11,500 12,075 12,075 6323 INTEREST EXPENSES 5,250 - - - - - Total 5,250 - - - - 6540 TAXABLE MISC FOR RESALE Concessions 7,000 7,000 7,000 7,000 Total - - - - 7,000 7,000 7,000 7,000 6610 DEPRECIATION 90,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200 Total 90,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Auto Floor Scrubber Replace Fire Alarm System Scoreboard Arena Floor Scrubber 7,500 7,500 Skate Sharpener 10,000 10,000 Ice Resurfacer Battery Replacement 10,000 10,000 Analog Surveillance Camera Conversion 10,000 - Compressor 15,000 15,000 15,000 15,000 Arena LED Lighting 35,000 35,000 Arena ManLift 12,000 12,000 Total - 17,500 17,500 25,000 25,000 72,000 62,000 6910 BOND PRINCIPAL (2014 is final payment) 115,000 - - - - Total 115,000 - - - - - - - Total Net of Personnel 316,300 246,050 246,050 225,250 257,250 257,250 304,825 294,825 TOTAL EXPENSES $ 423,117 $ 345,975 $ 345,975 $ 326,145 $ 323,255 $ 323,255 $ 370,920 $ 360,920 330 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT: ARENA REVENUES COMPANY: ARENA 5200 JDE 2012 2013 2014 2015 2016 2016 2017 2017 2017 ACCT DESCRIPTION ACTUAL ACTUAL Actual COUNCIL DEPT ADMIN DEPT ADMIN COUNCIL ADOPTED PROP RECOMMENE PROP RECOMMEND ADOPTED ARENAI 4810 Public Skating 2,712 2,320 3,178 5,000 5,000 5,000 5,000 5,000 4811 Skate Sharpening 534 420 656 1,000 1,000 1,000 1,000 1,000 4812/4821 Ice Rental 91,768 117,371 102,911 130,000 130,000 130,000 130,000 130,000 4813 Skate Instructions 31,372 15,750 31,898 26,000 26,000 26,000 26,000 26,000 4814 Conc & Commissions 2,510 2,217 1,515 2,000 2,000 9,000 9,000 9,000 4815 Skate Rental 454 309 881 800 800 800 800 800 4816 Mdse Sales 468 876 391 500 500 500 500 500 4817 Tennis Rentals 854 2,170 2,414 5,000 5,000 5,000 5,000 5,000 4818 Tennis Instructions 2,356 573 - 2,000 2,000 2,000 2,000 2,000 4899 Other 18,127 38,791 9,802 12,000 12,000 12,000 12,000 12,000 4358 Vending Commissions - - 156 5340 Refunds and Reimbursements - - 21,000 4820 School Share of Exp 213,785 204,393 223,285 267,100 1 251,000 251,000 251,000 1 251,000 Total 364,940 385,190 398,087 451,400 435,300 442,300 442,300 442,300 ARENAII 4810 Public Skating 583 939 - 4811 Skate Sharpening 308 326 382 500 500 500 500 500 4812 Ice Rental 246,282 218,503 292,606 290,000 290,000 290,000 290,000 299,000 4813 Skate Instructions 75 595 - 4814 Conc & Commissions 2,248 564 391 1,000 1,000 8,000 8,000 8,000 4815 Skate Rental 379 170 19 4816 Mdse Sales 608 530 682 500 500 500 500 500 4817 Dry Floor Rentals 32,372 28,948 41,152 26,000 26,000 26,000 26,000 26,000 4819 Advertising Rev 4358 Vending Commissions - - 81 5340 Refunds and Reimbursements 11,000 4899 Other 8,090 1,951 2,000 2,000 2,000 2,000 2,000 Total 282,855 258,665 348,264 320,000 320,000 327,000 327,000 336,000 REVENUE RECAP Ice Revenue 372,792 355,478 430,593 451,000 451,000 451,000 451,000 460,000 School Share of Exp 213,785 204,393 223,285 267,100 251,000 251,000 251,000 251,000 Tennis Revenue 3,210 2,743 2,414 7,000 7,000 7,000 7,000 7,000 Soccer Revenue 32,372 28,948 41,152 26,000 26,000 26,000 26,000 26,000 Merch Sales & Concessions 7,509 5,412 4,917 6,300 6,300 20,300 20,300 20,300 Skate Park Revenue - - - - - - - - Other 18,127 46,881 43,990 14,000 14,000 14,000 14,000 14,000 Vending Commissions Total Operating Revenue 647,795 643,855 746,351 771,400 755,300 769,300 769,300 778,300 REVENUE RECAP (by Arena - 1) Ice Revenue 125,852 135,441 137,987 161,000 161,000 161,000 161,000 161,000 School Share of Exp 213,785 204,393 223,285 267,100 251,000 251,000 251,000 251,000 Tennis Revenue 3,210 2,743 2,414 7,000 7,000 7,000 7,000 7,000 Soccer Revenue Merch Sales & Concessions 3,966 3,822 3,443 4,300 4,300 11,300 11,300 11,300 Skate Park Revenue Other 18,127 38,791 30,958 12,000 12,000 12,000 12,000 12,000 Total Operating Revenue 364,940 385,190 398,087 451,400 435,300 442,300 442,300 442,300 REVENUE RECAP (by Arena -11) Ice Revenue 246,940 220,037 292,606 290,000 290,000 290,000 290,000 299,000 School Share of Exp - - - - - - - - Tennis Revenue - - - - - - - - Soccer Revenue 32,372 28,948 41,152 26,000 26,000 26,000 26,000 26,000 Merch Sales & Concessions 3,543 1,590 1,474 2,000 2,000 9,000 9,000 9,000 Skate Park Revenue - - - - - - - - Other - 8,090 13,032 2,000 2,000 2,000 2,000 2,000 Total Operating Revenue 282,855 258,665 348,264 320,000 320,000 327,000 327,000 336,000 331 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 65 5305 WATER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Public Works Water Utility Division is responsible for providing residents and businesses in the City with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and pumped to a central water treatment plant. The water plant has a capacity to treat 24 million gallons per day. Treated water is then pumped into the water distribution system consisting of 247 miles of water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily consumption is 6.8 million gallons. SERVICE CATEGORIES The Water Utility Division produces and delivers potable water to 50,000 customers within the City of Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water Act, administered locally by the Minnesota Department of Health. The following services are provided within this division. 1. Water Supply and Distribution Services • Supply an average of 2.5 billion gallons of potable water to residents and businesses within Apple Valley • Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien aquifers • Perform maintenance and flushing of 2,169 public water hydrants and 285 private water hydrants to preserve water quality and provide water for fire protection throughout the community • Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface coatings • Perform leak detection, repair damaged valves and repair water main breaks that occur on the distribution system • Provide for water meter reading and maintenance of 15,000 water meters 2. Water Treatment Plant Services • Operate and maintain the City's water treatment plant to remove elevated levels of iron and manganese, minerals naturally occurring in groundwater • Provide central system of chlorinating /disinfecting the water supply system to maintain public health standards • Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with State requirements 332 3. Water System Testing and Security Services • Monitor water system for disinfection by performing sampling and testing for total coliform bacteria and chlorine residual at 50 sites throughout the community on a monthly basis in compliance with Department of Health requirements. • Perform testing, through the Department of Health, to monitor potential contaminants in compliance with Federal Primary Drinking Water Standards. • Provide frequent site inspections and continuously monitor operations and security of the water supply system through the SCADA computer and facility security systems MAJOR OBJECTIVES FOR 2016 The capacity of the City's water supply system has significant influence on the City's capacity for future economic development. The budget and capital improvement program supports continued rehabilitation of the water infrastructure system, including the recommissioning of Well 16 and a water meter replacement program. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 2.35 Number of Gallons Supplied 2.46 2.30 2.09 2.3 (in billions of gallons)* Water Main Leaks /Breaks 10 16 11 12 12 MDH Water Quality Tests 0 0 0 0 0 Failing to Meet Standards ** * Annual water demand is highly dependent of precipitation and weather conditions for a given year * *Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards 333 Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Public Works Superintendent 1 1 1 1 Utilities Assistant 1 1 1 1 Accounting Technician 1 1 1 1 Utilities Accountant 1 1 1 1 Utilities Foreman 1 1 2 2 Technical Specialist 2 2 1 1 Maintenance II 4 4 4 4 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal 2.5 2.5 2.5 2.5 Debt Schedule: CITY OF APPLE VALLEY WATER UTILITY Debt Service Requirements GO Bonds of 2002 GO Rev. Bonds 2014 Total Year Principal Interest Principal Interest Principal Interest 2004 125,000 32,018 125,000 32,018 2005 110,000 29,643 110,000 29,643 2006 115,000 27,168 115,000 27,168 2007 90,000 24,063 90,000 24,063 2008 95,000 21,363 95,000 21,363 2009 170,000 18,275 170,000 18,275 2010 105,000 12,495 105,000 12,495 2011 120,000 8,820 120,000 8,820 2012 120,000 4,500 120,000 4,500 2013 - - - - - - 2014 320,000 129,223 320,000 129,223 2015 365,000 215,125 365,000 215,125 2016 370,000 207,825 370,000 207,825 2017 380,000 200,425 380,000 200,425 2018 385,000 192,825 385,000 192,825 2019 395,000 185,125 395,000 185,125 2020 400,000 177,225 400,000 177,225 2021 410,000 169,225 410,000 169,225 2022 420,000 161,025 420,000 161,025 2023 425,000 151,575 425,000 151,575 2024 440,000 142,013 440,000 142,013 2025 450,000 131,013 450,000 131,013 334 Summary Budget Department Water Operation 2013 2013 2014 2014 2015 2016 2017 Actual Adopted Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 4,141,293 4,372,000 4,041,492 4,495,000 4,675,000 4,815,000 4,958,100 Investment Earnings (85,668) 106,000 97,680 110,000 105,000 105,000 105,000 Shared Rev w /Sewer 43,413 75,000 50,715 75,000 75,000 75,000 75,000 Assessment 79,808 - 90,895 - - - Transfers in - - Other Revenue 44,823 - 37,528 Total 4,223,669 4,553,000 4,318,310 4,680,000 4,855,000 4,995,000 5,138,100 Expenditures: Salaries & Wages 666,237 667,004 676,138 680,992 690,150 711,425 826,505 Emp. Benefits 232,413 243,429 241,570 235,623 255,735 266,865 274,090 Supplies 191,593 183,365 244,500 199,600 200,215 214,688 194,637 Contractual Serv. 170,376 170,925 268,380 172,110 203,660 239,806 250,213 Utilities 339,514 383,200 331,643 385,205 387,610 406,215 416,720 Repairs & Maint. 310,444 194,155 313,184 212,160 217,610 223,365 219,455 Training /Travel /Dues 13,137 14,005 10,356 13,935 14,760 17,715 17,200 Other Exp. 262,412 202,425 314,376 203,010 215,540 236,025 244,285 Tax /Non -Tax Resale 26,509 23,000 (4,814) 10,000 10,000 20,000 20,000 Depreciation 1,058,694 960,000 1,070,268 1,098,000 1,104,000 1,104,000 1,131,600 VISA/ MC charges 20,757 10,000 24,234 10,000 21,000 15,000 17,500 Debt Service - Interest - 100,000 133,345 427,800 414,650 215,125 207,825 Transfers / admin fee G/F 485,000 485,000 485,000 485,000 504,250 529,000 542,320 Transfers to other funds - 603,000 603,000 1,371,000 1,371,000 681,000 Cap. outlay - Non capitalized 1,518 - 13,045 - - - - Total Exp 3,778,604 4,239,508 4,121,225 4,736,435 5,610,180 5,570,229 5,043,350 Net Income 445,065 313,492 197,085 (56,435) (755,180) (575,229) 94,750 Net change in cash add: Depreciation 1,058,694 960,000 1,070,268 1,098,000 1,104,000 1,104,000 1,131,600 Debt Service - Principal - (150,000) (320,000) (333,200) (346,350) (365,000) (370,000) Capital Outlay (7,877,324) (9,347,400) (7,796,825) (10,802,300) (907,800) (1,949,000) (2,304,000) Bonds Issued - 8,830,000 8,854,383 Contractual Service Capitalized (195,000) (6,373,565) (8,418,908) 1,980,528 (1,239,552) (905,330) (1,785,229) (1,447,650) Capital Outlay: Well 16 Recommission- Pump & Controls $200,000 Valve Replacement 30,000 Palomino Tower Gate /Curb 20,000 Well 8 Phone to Fiber Upgrade 25,000 Gate Valve replacement 25,000 Water Treatment Plant Storage Rack 4,000 2016 Street & Utility Reconstruction 1,371,000 Wells 5,10 & 14 Rehab 131,000 WTP LZP2 Rehab 14,000 Water Meter Replacement Program 1,500,000 3,566,000 335 2017 Capital Outlay: New Pickup 35,000 Wells 8 & 12 Rehab 130,000 LZP3 Rehab 14,000 2017 Street & utility Project 681,000 Gate Valve replacement 25,000 Water Storage Res. Rehab — Valleywood 600,000 Water Meter replacement Program 1,500,000 2,985,000 City of Apple Valley 336 Department Expense Summary Budget Years (2016 -2017) WATER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 605,796 615,446 611,845 331,942 628,440 628,440 658,135 743,135 6112 - SALARY - SEASONAL TEMP 14,280 14,314 14,280 9,950 15,000 15,000 15,000 15,000 6113 - OVERTIME - REGULAR EMPLOYEES 48,800 77,757 48,800 35,063 50,300 50,300 52,000 52,000 6118 -VACATION PAY 8,667 0 6121 - INSURANCE CASH BENEFIT 3,964 2,370 6122 - COMP REQUEST - 44,011 - 17,220 6123 - SALARY -OTHER 12,116 0 15,225 0 17,685 17,685 16,370 16,370 6105 - SALARIES AND WAGES 680,992 676,138 690,150 362,106 711,425 711,425 741,505 826,505 6138 - MEDICARE 9,874 9,520 10,010 5,113 10,315 10,315 10,750 10,750 6139 - FICA 42,221 40,707 42,780 21,860 44,115 44,115 45,975 45,975 6141 - PENSIONS -PERA 48,337 47,158 50,690 26,234 52,230 52,230 54,490 54,490 6142 - WORKERS COMPENSATION 16,399 17,327 20,795 10,786 22,450 22,450 25,695 25,695 6143 - UNEMPLOYMENT COMPENSATION 0 583 6144 - LONG -TERM DISABILITY INSURANCE 1,792 1,685 1,860 861 1,915 1,915 2,000 2,000 6145 - MEDICAL INSURANCE 117,000 109,198 129,600 51,809 135,840 135,840 135,180 135,180 6146 - DENTAL INSURANCE 9,919 5,239 6147 - LIFE INSURANCE -BASIC 112 29 6148 - LIFE INSURANCE -SUPP /DEPEND 5,944 3,003 6125 - EMPLOYEE BENEFITS 235,623 241,570 255,735 125,517 266,865 266,865 274,090 274,090 6100 - TOTAL PERSONNEL SERVICES 916,615 917,708 945,885 487,624 978,290 978,290 1,015,595 1,100,595 6210 - OFFICE SUPPLIES 800 353 750 940 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 16,420 32,775 17,730 2,512 33,690 33,690 11,255 11,255 6212 - MOTOR FUELS /OILS 34,010 23,209 35,035 7,466 33,773 33,773 34,617 34,617 6214 - CHEMICALS 62,900 39,065 60,500 22,653 57,100 57,100 57,500 57,500 6215 - EQUIPMENT -PARTS 62,225 123,637 64,600 37,131 67,340 67,340 67,905 67,905 6216 - VEHICLES- TIRES /BATTERIES 2,250 3,325 2,475 502 2,515 2,515 2,610 2,610 6229 - GENERAL SUPPLIES 20,995 22,137 19,125 17,048 19,520 19,520 20,000 20,000 6205 - SUPPLIES 199,600 244,500 200,215 88,252 214,688 214,688 194,637 194,637 6231 - LEGAL SERVICES 0 0 6234 - CITY ENGINEER CONSULTANT SERV 0 0 6235 - CONSULTANT SERVICES 48,275 132,556 70,025 152,821 81,790 81,790 93,860 93,860 6237 - TELEPHONE /PAGERS 23,810 20,040 24,315 8,065 24,820 24,820 25,445 25,445 6238 - POSTAGE /UPS /FEDEX 18,250 29,832 18,760 9,740 19,150 19,150 19,615 19,615 6239 - PRINTING 10,415 8,105 17,090 2,095 15,375 15,375 15,830 15,830 6240 - CLEANING SERVICE /GARBAGE 1,800 0 1,000 20 13,000 13,000 13,000 13,000 6249 - OTHER CONTRACTUAL SERVICES 69,560 77,848 72,470 16,549 85,671 85,671 82,463 82,463 6230 - CONTRACTUAL SERVICES 172,110 268,380 203,660 189,289 239,806 239,806 250,213 250,213 6255 - UTILITIES - ELECTRIC 360,000 316,363 369,000 97,102 378,000 378,000 388,000 388,000 6256 - UTILITIES - NATURAL GAS 25,000 15,221 18,400 12,334 28,000 28,000 28,500 28,500 6257 - UTILITIES -PRO PANE/WATER /SEWER 205 59 210 66 215 215 220 220 6250 - UTILITIES 385,205 331,643 387,610 109,502 406,215 406,215 416,720 416,720 6265 - REPAIRS - EQUIPMENT 91,060 156,251 97,900 66,969 105,565 105,565 98,615 98,615 6266 - REPAIRS - BUILDING 24,500 8,142 21,100 2,747 19,700 19,700 20,300 20,300 6269 - REPAIRS -OTHER 96,600 148,791 98,610 67,836 98,100 98,100 100,540 100,540 6260 - REPAIRS AND MAINTENA 212,160 313,184 217,610 137,552 223,365 223,365 219,455 219,455 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,500 3,026 4,000 1,630 4,000 4,000 2,650 2,650 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,800 733 2,855 1,459 2,910 2,910 2,950 2,950 6277 - MILEAGE /AUTO ALLOWANCE 2,275 1,929 2,290 917 2,305 2,305 2,310 2,310 City of Apple Valley 337 Department Expense Summary Budget Years (2016 -2017) WATER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6278 - SUBSISTENCE ALLOWANCE 615 150 630 450 645 645 660 660 6280 - DUES & SUBSCRIPTIONS 1,095 743 1,235 653 4,030 4,030 4,055 4,055 6281 - UNIFORM /CLOTHING ALLOWANCE 3,650 3,776 3,750 2,274 3,825 3,825 4,575 4,575 6270 - TRNG /TRAVL /DUES /UNIF 13,935 10,356 14,760 7,383 17,715 17,715 17,200 17,200 6200 - TOTAL OPERATING COSTS 983,010 1,168,063 1,023,855 531,980 1,101,789 1,101,789 1,098,225 1,098,225 6310 - RENTAL EXPENSE 2,900 1,428 2,570 1,003 1,890 1,890 1,900 1,900 6311 - INSURANCE- PROPERTY /LIABILITY 75,000 75,000 89,000 44,500 104,000 104,000 109,200 109,200 6330 - SALES /USE TAX 36 0 6333 - GENERAL -CASH DISCOUNTS -249 -113 6349 - LATE FEES /FINANCE CHARGES 0 0 6351 - VISA/BANKCHARGES 10,000 24,234 21,000 13,324 15,000 15,000 17,500 17,500 6399 - OTHER CHARGES 610,110 192,245 123,970 58,540 130,135 130,135 133,185 133,185 6301 -OTHER EXPENDITURES 698,010 292,694 236,540 117,253 251,025 251,025 261,785 261,785 6300 - TOTAL OTHER EXPENDITURES 698,010 292,694 236,540 117,253 251,025 251,025 261,785 261,785 6425 - VISA/BANK CHARGES 0 0 0 0 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 10,000 -4,814 10,000 14,504 20,000 20,000 20,000 20,000 6545 - NON - TAXABLE MISC FOR RESALE 0 0 0 0 6501 - TAXABLE /NON- TAXABLE MISC RESAL 10,000 -4,814 10,000 14,504 20,000 20,000 20,000 20,000 6500 - TOTAL LIQUOR EXPENDITURES 10,000 -4,814 10,000 14,504 20,000 20,000 20,000 20,000 6610 - DEPRECIATION 1,098,000 1,070,268 1,104,000 0 1,104,000 1,104,000 1,131,600 1,131,600 6601 - TOTAL DEPRECIATION 1,098,000 1,070,268 1,104,000 0 1,104,000 1,104,000 1,131,600 1,131,600 6600 - TOTAL DEPRECIATION 1,098,000 1,070,268 1,104,000 0 1,104,000 1,104,000 1,131,600 1,131,600 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 35,000 0 35,000 35,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 802,300 13,045 872,800 407,279 3,820,000 3,320,000 3,450,000 2,950,000 6701 - TOTAL CAPITAL OUTLAY 802,300 13,045 907,800 407,279 3,820,000 3,320,000 3,485,000 2,985,000 6700 - TOTAL CAPITAL OUTLAY 802,300 13,045 907,800 407,279 3,820,000 3,320,000 3,485,000 2,985,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 6910 - BOND PRINCIPAL 333,200 0 346,350 0 359,000 365,000 368,000 370,000 6915 - DEBT SERVICE -OTHER 0 0 6901 -TOTAL DEBT SERVICE 333,200 0 346,350 0 359,000 365,000 368,000 370,000 6900 - TOTAL DEBT SERVICE 333,200 0 346,350 0 359,000 365,000 368,000 370,000 7002 - BOND ISSUANCE DISCOUNT 45,916 0 7015 - DEBT SERVICE - INTEREST 427,800 133,345 414,650 107,563 405,000 215,125 400,000 207,825 7001 - TOTAL INTEREST AND FISCAL FEES 427,800 179,261 414,650 107,563 405,000 215,125 400,000 207,825 7000 - TOTAL INTEREST AND FISCAL FEES 427,800 179,261 414,650 107,563 405,000 215,125 400,000 207,825 7110 - TRANSFER TO OTHER FUNDS 300,000 310,000 155,000 300,000 325,500 350,000 335,250 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 80,938 185,000 203,500 213,675 207,070 7101 -TOTAL TRANSFERS 485,000 504,250 235,937 485,000 529,000 563,675 542,320 7100 - TOTAL TRANSFERS 485,000 504,250 235,937 485,000 529,000 563,675 542,320 5,268,935 4,121,226 5,493,330 1,902,139 8,524,104 7,884,229 8,343,880 7,717,350 CITY OF APPLE VALLEY 2016 BUDGET 338 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4910 Water Charges 4,495,000 4,630,000 4,630,000 4,770,000 4,770,000 4,913,100 4,913,100 4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 45,000 4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 75,000 5010 Investment Interest 110,000 100,000 100,000 100,000 100,000 100,000 100,000 Total 4,680,000 4,850,000 4,850,000 4,990,000 4,990,000 5,133,100 5,133,100 SALARIES 6110 Regular Employees 605,796 611,845 611,845 628,440 628,440 658,135 743,135 6111 Salary- Parttime - - - 6112 Salary- Seasonal Temp 14,280 14,280 14,280 15,000 15,000 15,000 15,000 6113 Overtime - Reg 35,000 35,000 35,000 35,000 35,000 36,300 36,300 6114 Overtime - Temp - - - 6113 Overtime - On Call Program 13,800 13,800 13,800 15,300 15,300 15,700 15,700 6123 Salaries - Other 12,116 15,225 15,225 17,685 17,685 16,370 16,370 6138 Medicare 9,874 10,010 10,010 10,315 10,315 10,750 10,750 6139 FICA 42,221 42,780 42,780 44,115 44,115 45,975 45,975 6141 Pension - PERA 48,337 50,690 50,690 52,230 52,230 54,490 54,490 6142 Worker's Compensation 16,399 20,795 20,795 22,450 22,450 25,695 25,695 6144 Long -Term Disability Insurance 1,792 1,860 1,860 1,915 1,915 2,000 2,000 6145 Hospital & Life Insurance 117,000 129,600 129,600 135,840 135,840 135,180 135,180 Position Evaluation - - - Total 916,615 945,885 945,885 978,290 978,290 1,015,595 1,100,595 6210 OFFICE SUPPLIES General Office Supplies 750 700 700 700 700 700 700 Large Printer Paper 50 50 50 50 50 50 50 Total 800 750 750 750 750 750 750 6211 SMALL TOOL & EQUIPMENT Small Tools 3,300 3,350 3,350 3,400 3,400 3,485 3,485 Electric /Power Tools 720 730 730 740 740 770 770 SCBA Cabinet Replacement (2) - 2,000 2,000 - - Majikist Water Line Thawer Replace 3,500 3,500 Well Draw Down Sensor - 1,000 1,000 MetroTech Unit Replacement 5,200 - - Windmaster Replacement 2,000 Locater Replacement- 2 1,900 1,900 Harness Replacement (3) 1,350 - - 1,400 1,400 Fisher Locator - 1,850 1,850 Cartegraph License 1,350 1,350 1,350 1,350 1,350 1,400 1,400 File Storage System (As -Built Sheets) 2,500 - - Chlorinator Control Replace - 2,500 2,500 2,600 2,600 Meter Reading Laptop Replacement 1,450 1,450 Generator Replacement 1,800 1,800 Blower Replacement - Confined Space 500 500 Parts Washer 2,500 2,500 Sodium Permanganate Replacement Pump 7,000 7,000 Floor Scrubber 6,500 6,500 Color Printer Replacement - Large Format 5,000 5,000 Test Kits - Chlorine /Manganese /Iron 900 900 Microsoft Surface Pro3- Laptop Replacement 1,100 1,100 1,100 1,100 Office Furniture - Desk, table, chairs 1,500 1,500 Line item Budget Adjustment Total 16,420 17,730 17,730 33,690 33,690 11,255 11,255 6212 MOTOR FUELS /OILS Nolead Fuel 17,200 17,700 17,700 16,972 16,972 17,396 17,396 Diesel Fuel 4,985 5,135 5,135 4,128 4,128 4,231 4,231 Diesel Fuel Tax 75 80 80 313 313 321 321 Oil (Wells 4 & 5) 2,500 2,575 2,575 2,625 2,625 2,690 2,690 Diesel - Generators 8,250 8,495 8,495 8,665 8,665 8,882 8,882 Oil /Lubricants 1 1,050 1,050 1,070 1,070 1,097 1,097 Total 34,010 35,035 35,035 33,773 33,773 34,617 34,617 6214 CHEMICALS Treatment Chemicals - Chlorine 11,900 11,500 11,500 11,750 11,750 12,000 12,000 Treatment Chemicals - Fluoride 33,000 32,000 32,000 28,000 28,000 28,000 28,000 Potassium Permanganate 18,000 17,000 17,000 Sodium Permanganate 17,350 17,350 17,500 17,500 Polymer (Backwash Tanks) - - - - - Total 62,900 60,500 60,500 57,100 57,100 57,500 57,500 6215 EQUIPMENT - PARTS Meters & MXU's 9,350 10,000 10,000 10,000 10,000 10,000 10,000 Mains 4,150 4,500 4,500 4,600 4,600 4,700 4,700 Hydrants 10,700 11,000 11,000 11,200 11,200 11,480 11,480 Chemical Pumps 4,130 4,200 4,200 4,290 4,290 4,400 4,400 Wells & Backflows Preventors 4,700 4,800 4,800 4,900 4,900 5,000 5,000 Vehicle 4,750 5,000 5,000 5,100 5,100 5,200 5,200 Solenoids 4,550 4,650 4,650 4,750 4,750 5,000 5,000 Chlorinator Parts 1,560 2,600 2,600 2,700 2,700 2,800 2,800 General Equipment Supplies 1,225 1,300 1,300 1,400 1,400 1,500 1,500 Valves, Air Reliefs 1,560 1,590 1,590 1,625 1,625 1,675 1,675 WiP Waste Valve 3,100 3,160 3,160 3,225 3,225 3,250 3,250 Pressure Station 1,050 1,200 1,200 1,250 1,250 1,300 1,300 Hydrant Top Bonnet Replacement 10,400 10,600 10,600 10,800 10,800 10,000 10,000 CITY OF APPLE VALLEY 2016 BUDGET 339 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND ChlortainerParts - - 1,500 1,500 1,600 1,600 Total 62,225 64,600 64,600 67,340 67,340 67,905 67,905 6216 EQUIPMENT - TIRES /BATTERIES Batteries- Generators, Wells 4 & 5 1,000 1,025 1,025 1,050 1,050 1,075 1,075 Batteries - RTUs, UPSs, Controls 500 750 750 750 750 800 800 Tires 750 700 700 715 715 735 735 Total 2,250 2,475 2,475 2,515 2,515 2,610 2,610 6229 GENERAL SUPPLIES Flashers, Barricades 1,025 1,040 1,040 1,065 1,065 1,090 1,090 Safety Equipment/First Aid 3,200 3,260 3,260 3,325 3,325 3,405 3,405 Sand, Gravel, Fill Material 2,100 2,400 2,400 2,450 2,450 2,510 2,510 Paint - WiP, Wells, Hydrants 4,175 1,840 1,840 1,880 1,880 1,925 1,925 Shop Supplies 3,150 3,350 3,350 3,420 3,420 3,505 3,505 Location - Marking Supplies 2,075 2,125 2,125 2,170 2,170 2,225 2,225 ArcFlash PPE 1,200 350 350 360 360 370 370 Prescription Safety Glasses 110 110 110 110 110 120 120 Reagents for Water Testing 525 535 535 545 545 560 560 Eroision Control Products 775 800 800 815 815 830 830 Anodes - Corrosion Protection 1,850 2,500 2,500 2,550 2,550 2,615 2,615 Grass Seed 310 315 315 320 320 320 320 Steel 500 500 500 510 510 525 525 Total 20,995 19,125 19,125 19,520 19,520 20,000 20,000 6235 CONSULTANT SERVICES Nordic Warranty Inspection - 3,500 3,500 Valleywood Reservoir Inspection 3,500 3,500 Update Comprehensive Water Supply Plan 8,000 8,000 20,000 20,000 10,000 10,000 Vulnerability Assessment EPA - - - Engineering Consulting Firm Costs 18,000 5,000 5,000 10,000 10,000 10,000 10,000 Well 16 Analysis and Groundwater Study - 25,000 25,000 20,000 20,000 Legal Expenses 1,200 1,500 1,500 1,500 1,500 2,000 2,000 Audit 10,500 10,700 10,700 10,900 10,900 11,225 11,225 GIS /Mapping /Cartegraph Development 8,675 6,000 6,000 6,000 6,000 50,180 50,180 OSHA Required Tests (Hearing, Hep B, etc.) 700 725 725 740 740 755 755 CCR Report Preparation 700 2,100 2,100 2,150 2,150 2,200 2,200 Cross Connection Study (add Mandate) 2,500 - - 7,000 7,000 7,500 7,500 Spill Resonse Plan - W-IP Requirement 4,000 5,500 5,500 - - Chip Maps - - - Water Audit Electronic Data Entry for Maint. Tracking WiP Expansion Plans and Specifications Arc Flash Hazard Survey - - - Cartegraph Water Data /Integration SCADA 2,000 2,000 2,000 - Total 48,275 70,025 70,025 81,790 81,790 93,860 93,860 6237 TELEPHONE /PAGERS Gopher State w/ GSOC Ticket Mgmt. 16,100 16,435 16,435 16,780 16,780 17,200 17,200 Telephones 4,200 4,300 4,300 4,390 4,390 4,500 4,500 Cellular Phone /Communications 2,960 3,020 3,020 3,080 3,080 3,160 3,160 Wreless Air Card Irthnet/Infraseek 550 560 560 570 570 585 585 Total 23,810 24,315 24,315 24,820 24,820 25,445 25,445 6238 POSTAGE /UPS /FEDEX Postage 16,300 15,800 15,800 16,130 16,130 16,535 16,535 Consumer Confidence Mailing 1,500 2,500 2,500 2,550 2,550 2,600 2,600 Shipping (SSI /Other) 450 460 460 470 470 480 480 Total 18,250 18,760 18,760 19,150 19,150 19,615 19,615 6239 PRINTING /PUBLISHING Water Bills 5,100 5,200 5,200 5,300 5,300 5,400 5,400 Educational Materials 1,225 510 510 520 520 530 530 F -T & P -T Want Ads 815 820 820 835 835 850 850 Print Chip Books 2,000 2,050 2,050 3,200 3,200 3,500 3,500 Consumer Confidence Report 765 8,000 8,000 5,000 5,000 5,000 5,000 Water -Off and Restriction Notices 510 510 510 520 520 550 550 Line item Budget Adjustment Total 10,415 17,090 17,090 15,375 15,375 15,830 15,830 6240 C. SERVICE /GARBAGE REMOVAL Water Break Material Disposal 1,800 1,000 1,000 1,000 1,000 1,000 1,000 Cleaning Services - WiP /CMF 12,000 12,000 12,000 12,000 Total 1,800 1,000 1,000 13,000 13,000 13,000 13,000 6249 OTHER CONTRACTUAL SERVICES Standard & Coliform Testing 5,380 6,400 6,400 7,000 7,000 8,500 8,500 Lease Phone Lines 1,100 900 900 900 900 925 925 Utilities - Contract Street Repairs - - - - - 2013 Moved to 6735 Water Meter Reading 23,000 23,000 23,000 23,450 23,450 18,000 18,000 Hydrant Painting & Sandblasting 20,000 20,400 20,400 27,000 27,000 28,000 28,000 Leak Detection Survey 9,150 9,300 9,300 9,485 9,485 9,500 9,500 Plumbing Repairs 1,050 1,075 1,075 1,100 1,100 1,200 1,200 Cartegraph Maintenance Fee 2,550 3,100 3,100 3,150 3,150 3,200 3,200 Trans Alarm Monitoring (Wells 1, 2 & 3) 1,480 1,500 1,500 1,530 1,530 1,550 1,550 WiP Discharge Samples 950 975 975 995 995 1,000 1,000 Fire Extinguisher Testing 400 410 410 420 420 430 430 Overhead Hoist Inspection 420 425 425 500 500 510 510 Meter Testing 4,000 4,000 4,000 4,080 4,080 4,100 4,100 CITY OF APPLE VALLEY 2016 BUDGET 340 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND WiP Boiler Inspection 80 85 85 85 85 90 90 Dakota County Aerial Photos JPA 900 900 900 900 900 900 Nordic Reservoir Inspection (inter rehab 2013) - - - - Fire System Monitoring - WiP 340 340 350 350 Fire System Annual Testing - WiP 300 300 CO System Annual Testing 350 350 Trane Dehumidifier Mntc Agreement 4,086 4,086 4,208 4,208 Line item Budget Adjustment Total 69,560 72,470 72,470 85,671 85,671 82,463 82,463 6255 UTILITIES - ELECTRIC Wells and Water Treatment Plant 360,000 369,000 369,000 378,000 378,000 388,000 388,000 Total 360,000 369,000 369,000 378,000 378,000 388,000 388,000 6256 UTILITIES - NATURAL GAS Wl Wells 4 & 5 25,000 18,400 18,400 28,000 28,000 28,500 28,500 Total 25,000 18,400 18,400 28,000 28,000 28,500 28,500 6257 UTILITIES - PROPANE General Use 205 210 210 215 215 220 220 Total 205 210 210 215 215 220 220 6265 REPAIRS - EQUIPMENT MX Replacements - early meter failure - 7,000 7,000 7,000 7,000 5,000 5,000 Well 6 Electrical Controls Upgrade 3,900 3,900 Well 10 Replace Heater 1,400 1,400 Quarry Pt Replace three lights WILED 1,700 1,700 Nordic, Well 4 & 5 Battery Charger Upgrades - 3,500 3,500 Booster Station - Replace Motor Starter 3,500 - - Well 7 - Replace Surge Suppression 1,500 Well 13 & 18 Replace Capacitor Bank 3,300 Cathodic Protection - Reservoirs 2,025 - - - - Vehicle Maintenance 4,180 4,250 4,250 4,335 4,335 4,500 4,500 Flow Meters at Wells 1,050 1,070 1,070 1,090 1,090 1,125 1,125 WiP Controls - Booster Station, Wells 10,400 10,600 10,600 10,800 10,800 11,200 11,200 Test and Repair Backflow Preventors 3,650 3,725 3,725 3,800 3,800 3,900 3,900 Generator Maint. Contract 7,300 7,450 7,450 7,600 7,600 7,800 7,800 Generator Maintenance /Repairs 7,000 7,150 7,150 7,300 7,300 7,500 7,500 Elect. Maint. & Repairs (Wells, WTP)/TEGG 18,850 19,200 19,200 25,000 25,000 27,000 27,000 Commercial Water Meters 1,050 1,070 1,070 1,090 1,090 1,125 1,125 Check Encoder Maintenance (Utility Billing) 450 460 460 470 470 480 480 General Repairs 5,225 5,335 5,335 5,450 5,450 5,590 5,590 SSI Handheld Repairs 1,050 1,070 1,070 1,090 1,090 1,100 1,100 Portable Radio Repair 830 850 850 870 870 900 900 Locator Repair 1,560 1,590 1,590 1,625 1,625 1,650 1,650 Hydrant Seat Machine Seal 520 530 530 540 540 550 550 Card Reader System Maintenance 2,100 2,140 2,140 2,185 2,185 2,200 2,200 Well PLC Replacement 2,600 2,650 2,650 2,700 2,700 2,775 2,775 Well Transducer Replacement 6,780 6,900 6,900 7,040 7,040 7,220 7,220 Radio Replacement for Wells 5,100 3,300 3,300 3,500 3,500 5,000 5,000 Security System Maintenance 1,040 1,060 1,060 1,080 1,080 2,000 2,000 CO Detector Testing & Calibration Well 11 Replace Breaker 250 amp 4,500 4,500 Wells 6 & 11 (plus control panel for No. 11) - - - - - WiP - High Service Pump (HZP4) Well 10 generator emissions upgrades Wl generator emissions upgrade Well 12 Change from Phone to Radio - - - - - Well 4 N.Gas Engine Adjust Valves 1,000 1,000 Well 13 Branch Circuit Panel Replace 5,5001 5,500 Total 91,060 97,900 97,900 105,565 105,565 98,615 98,615 6266 REPAIRS - BUILDINGS Heaters, Boilers, Air Cond, etc. 4,500 4,600 4,600 4,700 4,700 4,800 4,800 WiP/Well Bldgs. (Trim, Doors, Roofs, Etc.) 20,000 16,500 16,500 15,000 15,000 15,500 15,500 Total 24,500 21,100 21,100 19,700 19,700 20,300 20,300 6269 REPAIRS - OTHER Thawing Water Lines 500 510 510 1,000 1,000 1,000 1,000 Water Main Breaks 67,000 68,400 68,400 69,800 69,800 71,500 71,500 Landscape Restoration 5,300 5,400 5,400 5,500 5,500 5,640 5,640 Curb Stop Repairs 16,000 16,300 16,300 13,600 13,600 14,000 14,000 Misc. (Ex: Hyd. Damage, GV Repair) 7,800 8,000 8,000 8,200 8,200 8,400 8,400 GV Repair Operating Nuts 2 Locations - - - Hydrant Replacement PorterM/hitney - - GV Instalation 137th St Pressure Station - - - - Total 96,600 98,610 98,610 98,100 98,100 100,540 100,540 6275 SCHOOL/CONF /EXP - LOCAL School & Certifications /State AWWA 3,000 2,000 2,000 2,000 2,000 2,100 2,100 Backing Class DCTC - - - - - MRWA School 500 500 500 500 500 550 550 Electrical Safety Classes - 1,500 1,500 1,500 1,500 Total 3,500 4,0001 4,0001 4,000 4,000 1 2,650 2,650 6276 SCHOOL/CONF /EXP - OTHER AWWA National 1,800 1,835 1,835 1,870 1,870 1,900 1,900 Maint Employee Training 1,000 1,020 1,020 1,040 1,040 1,050 1,050 Total 2,800 2,855 2,855 2,910 2,910 2,950 2,950 CITY OF APPLE VALLEY 2016 BUDGET 341 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE /AUTO ALLOWANCE Supervisor - 50% 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Billing/Training 625 640 640 655 655 660 660 Total 2,275 2,290 2,290 2,305 2,305 2,310 2,310 6278 SUBSISTENCE ALLOWANCE State AWWA Conference 205 210 210 215 215 220 220 MRWA School 205 210 210 215 215 220 220 AWWA National 205 210 210 215 215 220 220 Total 615 630 630 645 645 660 660 6280 DUES & SUBSCRIPTIONS Certification Renewal Fees 325 300 300 300 300 300 300 MRWA Membership 210 225 225 230 230 250 250 MGWA Dues 50 50 50 50 50 50 50 SUSA Dues 110 110 110 110 110 115 115 AWWA Dues - Utility Membership 400 550 550 3,340 3,340 3,340 3,340 Total 1,095 1,235 1,235 4,0301 4,030 4,055 4,055 6281 UNIFORM /CLOTHING ALLOWANCE Utility Employees 3,650 3,750 3,750 3,825 3,825 3,925 3,925 Add Employee 1 650 650 Total 3,650 3,750 3,750 3,825 3,825 4,575 4,575 6310 RENTAL EXPENSE Payment Box Rental (Cub, Rainbow, etc) 700 700 700 - - General Rental 500 500 500 500 500 500 500 Scaffolding 500 500 500 500 500 500 500 Home and Garden Show (move from 6229) 1,200 870 870 890 890 900 900 Total 2,900 2,570 2,570 1,890 1,890 1,900 1,900 6311 INSURANCE General, Auto, Property Liability 75,000 89,000 89,000 104,000 104,000 109,200 109,200 Total 75,000 89,000 89,000 104,000 104,000 109,200 109,200 6399 OTHER CHARGES LOGIS 68,250 71,600 71,600 76,700 76,700 78,500 78,500 General Fund Admin. Fee 300,000 - - Franchise Fee 185,000 - - DNR Water Use Permit 40,000 38,800 38,800 39,600 39,600 40,000 40,000 Hazardous Chemical Inventory Fee 500 500 500 510 510 520 520 Generator Emission Fee 1,000 1,000 1,000 1,020 1,020 1,040 1,040 Discharge Permit/Strength Charge 6,500 5,200 5,200 5,300 5,300 5,400 5,400 I nvensys Support 1,400 1,400 1,400 1,430 1,430 1,450 1,450 Cartegraph Support 7,200 5,200 5,200 5,300 5,300 6,000 6,000 County Obstruction Permit 260 270 270 275 275 275 275 JobCal Software Support - - - - - ArcView Support(move to IT Budget) - - - - Total 610,110 123,970 123,970 130,135 130,135 133,185 133,185 6351 CREDIT CARD FEES Annual Fees 10,000 21,000 21,000 15,000 15,000 17,500 17,500 Total 10,000 21,000 21,000 15,000 15,000 17,500 17,500 6540 TAXABLE MISC FOR RESALE Water Meters 10,000 10,000 10,000 20,000 20,000 20,000 20,000 Total 10,000 10,000 10,000 20,000 20,000 20,000 20,000 6610 DEPRECIATION Depreciation 1,098,000 1,104,000 1,104,000 1,104,000 1,104,000 1,131,600 1,131,600 Total 1,098,000 1,104,000 1,104,000 1,104,000 1,104,000 1,131,600 1,131,600 6730 CAPITAL OUTLAY - VEHICLES Replace 1 Ton Vehicle 404 (toolbox, plow) - 35,000 35,000 - - Replace Vehicle 410 (toolbx, plow) - - Add vehicle - new employee 35,000 35,000 Mower (% 50FIeet/25 Water /25 Sewer) - - Total 35,000 35,000 - 35,000 35,000 6735 CAPITAL OUTLAY - OTHER IMP Wells 8 & 12 Rehabilitation 130,000 130,000 Well 16 Recommission - Pump & Control Panel 200,000 200,000 LZP3 Rehabilitation 14,000 14,000 Valve Replacement P.Chamber/Waste /Influent 30,000 30,000 Palomino Tower Landscape /Gate /Curb 20,000 20,000 Well 8 Phone to Fiber Upgrade 25,000 25,000 2017 Street & Utility Recon (Pal Hills 4th, JCRR) 681,000 681,000 Wells 4, 9, 15 Rehabilitation 125,000 - - - - HZP3 Rehabilitation 12,800 12,800 12,800 132nd Street Reconstruction 590,000 - - Well 2 Electric Upgrades /Controls, G.W. Monit. 42,000 Well 8 Fiber Connection 6,000 Longridge (actually QP) Reservoir Wash 6,500 - - DNR Groundwater Monitoring Well - 10,000 10,000 - - Gate Valve Replacement 20,000 25,000 25,000 25,000 25,000 25,000 25,000 2015 Street & Utility Improvements - 603,000 603,000 - - Wells 3, 7, 17 Rehabilitation 127,000 127,000 HZP1 Rehabilitation 13,500 13,500 Storage Reservoir Tank Maint. (Palomino) 8,500 8,500 - - WiP Storage Racks 15,000 15,000 4,000 4,000 147th WM Loop (Pennock) - delay project 58,000 58,000 - - 2016 Street & Utility Reconstruction (Pal Hills) - - 1,371,000 1,371,000 Wells 5, 10 and 14 Rehab 131,000 131,000 CITY OF APPLE VALLEY 2016 BUDGET 342 ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND WiP LZP2 Rehabilitation 14,000 14,000 Water Storage Res Rehab - Valleywood 600,000 600,000 Replace Water Meter System Year 1 of 4 2,000,000 1,500,000 2,000,000 1,500,000 Harwell Corrosion Inspection - - Greenleaf Neigh. Street & Utility Reconst Whitney Drive Street & Utility Reconst Well Rehabilitation, Nos. 4, 13, 16, HZP2 Well No. 10 Roof Replacement Water Storage Reserv. Paint Quarry Point Water Storage Reserv. Paint Nordic Well No. 16 Abandon and Seal - Water Treatment Plant Expansion - - - Total 802,300 872,800 872,800 3,820,000 3,320,000 3,450,000 2,950,000 6910 BOND PRINCIPAL 2013 WTP Bonds ($10.81101) 333,200 346,350 346,350 359,000 365,000 368,000 370,000 2002 GO Retired 2012 - - - Total 333,200 346,350 346,350 359,000 365,000 368,000 370,000 7015 BOND INTEREST 2013 WTP Bonds 427,800 414,650 414,650 405,000 215,125 400,000 207,825 2002 GO Retired 2012 - - Total 427,800 414,650 414,650 405,000 215,125 400,000 207,825 7110 TRANSFER TO OTHER FUNDS General Fund 310,000 310,000 300,000 325,500 350,000 335,250 Total - 310,000 310,000 300,000 325,500 350,000 335,250 7125 ADMIN CHARGE TO GENERAL FUND 194,250 194,250 185,000 203,500 213,675 207,070 Total - 194,250 194,250 185,000 203,500 213,675 207,070 Total Net of Personnel 4,352,320 4,547,445 4,547,445 7,545,814 6,905,939 7,328,285 6,616,755 TOTAL EXPENSES 5,268,935 5,493,330 5,493,330 8,524,104 7,884,229 8,343,880 7,717,350 LESS Capital Outlay (802,300) (907,800) (907,800) (3,820,000) (3,320,000) (3,485,000) (2,985,000) TOTAL EXP WITHOUT CAPITAL OUTLAY 4 4,585,530 4,585,530 4,704,104 4,564,229 4,858,880 4,732,350 343 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 66 5365 SEWER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Sanitary Sewer Utility Division is responsible for operating and maintaining the sanitary sewer conveyance system and piping portion of the storm sewer drainage system. The City's sanitary sewer system includes of 193 miles of sewer pipe; 5,352 manhole structures; and 9 sanitary lift stations. This business unit also provides funding for wastewater treatment charges through the regional wastewater treatment plant system operated by Metropolitan Council Environmental Services. SERVICE CATEGORIES The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers within the City of Apple Valley. The following services are provided within this division. 1. Wastewater Conveyance Services • Safely convey an average annual volume of 1.2 billion gallons of wastewater for customer within the City of Apple Valley • Coordinate disposal of wastewater into trunk and interceptor sewers located at the City borders, including the Metropolitan Council Environmental Services system, the City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan (Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development) • Wastewater is processed at the regional Empire and Seneca wastewater treatment plants owned and operated by Metropolitan Council Environmental Services 2. Maintenance, Inspection and Cleaning Services • Conduct inspections of approximately 10 miles of sewers per year using remote control televising inspection equipment to assess pipe condition, detect locations of pipe failure and blockage within the collection system • Perform manhole inspections and pipe system cleaning for approximately 65 miles of sanitary sewers per year using City jetting and vacuum equipment to maintain system conveyance capacity and minimize sewer backups • Repair damaged or deteriorated segments of the pipe system using cured in place pipe lining or pipe replacement work 3. Lift Station Operation Services ■ Maintain sanitary sewer lift stations, including inspection of station controls, testing of alarm systems and review of electrical components to ensure reliability ■ Remove and repair damaged pumps and other station components ■ Continuously monitor alarms and security status with SCADA System 344 MAJOR OBJECTIVES FOR 2016 In 2016, the budget and capital improvement program includes activities to continue rehabilitation of the wastewater collection system. Improvement projects will continue to involve the replacement of aging and deteriorated sewer systems, including the design of sanitary sewer Lift Station No. 5 for planned replacement in 2017. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Number of Gallons Conveyed 1.22 1.16 1.20 1.25 1.27 (in billions of gallons) Miles of Sewer Cleaned 70 72 65 65 65 Number of Sewer Backups 1 1 0 0 within System per year Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Department Specialist 1 1 1 1 Utilities Foreman 1 1 1 1 Technical Specialist 1 1 1 2 Maintenance II / 1 3 3 3 2 Maintenance 1 0 0 0 0 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 Seasonal 2.5 2.5 2.5 2.5 345 Summary Budget Department 66 -Sewer Operations 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Proposed Proposed Proposed Proposed Revenue: Utility Charges 4,508,567 4,525,766 4,651,248 4,835,000 4,980,000 5,129,000 5,282,868 Investment Earnings 108,328 (85,669) 97,680 110,000 110,000 105,000 105,000 Shared Rev w/ Water 42,525 43,413 50,715 60,000 60,000 60,000 60,000 Other Revenue 43,692 79,808 - transfer from Storm W. 60,000 - - 4,763,112 4,563,318 4,799,643 5,005,000 5,150,000 5,294,000 5,447,868 Expenditures: Salaries & Wages 429,996 438,091 477,609 460,064 472,165 487,497 494,050 Emp. Benefits 153,530 156,032 170,419 165,590 181,505 188,800 199,985 Supplies 79,340 54,020 52,700 86,430 94,805 87,344 80,785 Contractual Serv. 38,260 45,177 25,742 65,330 71,505 115,880 78,405 Utilities 21,596 32,809 30,552 46,200 44,200 44,500 44,600 Repairs & Maint. 148,824 222,460 39,899 103,905 108,960 109,620 103,895 Training /Travel /Dues 4,977 6,172 5,868 7,840 7,895 7,970 7,770 MCES Sewer Charges 2,307,948 2,469,698 2,590,200 2,500,000 2,568,700 2,633,000 2,700,000 Other Exp. 149,660 143,299 144,819 199,250 232,670 237,950 247,575 VISA / MC charges - - - 10,000 10,000 15,000 17,500 Depreciation 499,937 531,353 539,072 536,000 536,000 536,000 577,000 Capital Outlay not Capitalize 3,857 4,302 30,240 - - - - Transfers /admin chg to GF 485,000 485,000 495,000 485,000 504,250 529,000 542,320 Transfers to other funds 500,000 74,450 857,579 - - - - Total Exp 4,822,925 4,662,863 5,459,699 4,665,609 4,832,655 4,992,561 5,093,885 Net Income (59,813) (99,545) (660,056) 339,391 317,345 301,439 353,983 Change in Cash: Less: Capital outlay (1,066,583) (804,686) (497,640) (1,181,000) (1,135,000) (1,325,000) (1,484,000) Add: Depreciation 499,937 531,353 539,072 536,000 536,000 536,000 577,000 Net Change in Cash (626,459) (372,878) (618,624) (305,609) (281,655) (487,561) (553,017) 2016 Capital Outlay: Palomino Hills Utility Improvements $1,210,000 List # 1 Grinder & Installation 60,000 CIPP 180ft 146 St Ct 20,000 Intercommunity Flow Metering - Eagan 35,000 $1,325,000 2017 Capital Outlay: Lift # 5 Replacement $ 650,000 Sewer Televising Camera replacement 135,000 2017 Street & Utility Project 689,000 Intercommunity Flow Metering - Eagan 10,000 $1,484,000 City of Apple Valley 346 Department Expense Summary Budget Years (2016 -2017) SEWER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 391,102 399,355 400,260 157,801 415,472 415,472 421,415 421,415 6112 - SALARY - SEASONAL TEMP 17,340 15,246 17,700 2,577 18,000 18,000 18,000 18,000 6113 - OVERTIME - REGULAR EMPLOYEES 43,800 60,580 43,800 11,002 43,800 43,800 44,150 44,150 6118 -VACATION PAY 19,791 0 6121 - INSURANCE CASH BENEFIT 1,971 677 6122 - COMP REQUEST - 19,335 -7,856 6123 - SALARY -OTHER 7,822 9,975 10,225 10,225 10,485 10,485 6105 - SALARIES AND WAGES 460,064 477,609 471,735 164,201 487,497 487,497 494,050 494,050 6138 - MEDICARE 6,676 6,430 6,840 2,298 7,005 7,005 7,180 7,180 6139 - FICA 28,546 27,491 29,245 9,827 29,945 29,945 30,695 30,695 6141 - PENSIONS -PERA 32,098 31,997 34,050 12,071 34,870 34,870 35,780 35,780 6142 - WORKERS COMPENSATION 12,513 13,348 16,450 5,191 17,660 17,660 21,520 21,520 6144 - LONG -TERM DISABILITY INSURANCE 1,157 1,097 1,250 534 1,280 1,280 1,310 1,310 6145 - MEDICAL INSURANCE 84,600 81,794 93,600 39,214 98,040 98,040 103,500 103,500 6146 - DENTAL INSURANCE 7,471 3,634 6147 - LIFE INSURANCE -BASIC 79 20 6148 - LIFE INSURANCE -SUPP /DEPEND 712 323 6125 - EMPLOYEE BENEFITS 165,590 170,419 181,435 73,112 188,800 188,800 199,985 199,985 6100 - TOTAL PERSONNEL SERVICES 625,654 648,028 653,170 237,313 676,297 676,297 694,035 694,035 6210 - OFFICE SUPPLIES 250 228 250 7 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 11,650 7,269 11,655 3,140 22,600 22,600 14,845 14,845 6212 - MOTOR FUELS /OILS 21,700 22,319 22,440 6,691 22,074 22,074 22,925 22,925 6214 - CHEMICALS 100 0 100 0 100 100 100 100 6215 - EQUIPMENT -PARTS 32,630 12,354 39,650 9,295 38,750 28,750 39,500 29,500 6216- VEHICLES - TIRES /BATTERIES 1,600 3,388 1,760 1,481 1,770 1,770 1,940 1,940 6229 - GENERAL SUPPLIES 18,500 7,142 20,200 1,556 16,800 11,800 16,225 11,225 6205 - SUPPLIES 86,430 52,700 96,055 22,169 102,344 87,344 95,785 80,785 6234 - CITY ENGINEER CONSULTANT SERV 0 0 6235 - CONSULTANT SERVICES 23,300 9,023 33,125 12,981 85,150 85,150 47,375 47,375 6237 - TELEPHONE /PAGERS 1,130 276 1,130 126 1,130 1,130 1,130 1,130 6238 - POSTAGE /UPS /FEDEX 15,000 370 13,500 565 13,500 13,500 13,650 13,650 6239 - PRINTING 500 0 500 0 500 500 500 500 6240 - CLEANING SERVICE /GARBAGE 5,200 6,374 4,100 142 6,400 6,400 6,550 6,550 6249 - OTHER CONTRACTUAL SERVICES 20,200 9,700 19,150 534 19,200 9,200 19,200 9,200 6230 - CONTRACTUAL SERVICES 65,330 25,742 71,505 14,348 125,880 115,880 88,405 78,405 6255 - UTILITIES - ELECTRIC 45,900 29,169 43,900 8,185 43,900 43,900 44,000 44,000 6256 - UTILITIES - NATURAL GAS 300 1,383 300 471 600 600 600 600 6250 - UTILITIES 46,200 30,552 44,200 8,656 44,500 44,500 44,600 44,600 6265 - REPAIRS - EQUIPMENT 56,905 21,909 59,910 5,447 51,770 51,770 53,695 53,695 6269 - REPAIRS -OTHER 47,000 17,989 49,050 0 57,850 57,850 50,200 50,200 6260 - REPAIRS AND MAINTENA 103,905 39,899 108,960 5,447 109,620 109,620 103,895 103,895 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 3,275 2,058 3,275 600 3,300 3,300 3,050 3,050 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 0 0 6277 - MILEAGE /AUTO ALLOWANCE 1,850 1,321 1,850 604 1,850 1,850 1,850 1,850 6278 - SUBSISTENCE ALLOWANCE 100 0 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 265 168 270 269 270 270 270 270 6281 - UNIFORM /CLOTHING ALLOWANCE 2,350 2,321 2,400 1,211 2,450 2,450 2,500 2,500 6270 - TRNG /TRAVL /DUES /UNIF 7,840 5,868 7,895 2,684 7,970 7,970 7,770 7,770 City of Apple Valley 347 Department Expense Summary Budget Years (2016 -2017) SEWER OPERATIONS 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 309,705 154,760 328,615 53,303 390,314 365,314 340,455 315,455 6310- RENTAL EXPENSE 250 0 250 0 250 250 250 250 6311 - INSURANCE- PROPERTY /LIABILITY 75,000 75,000 89,000 44,500 93,500 93,500 98,175 98,175 6317 - METRO WASTE CONTROL PAYMENT 2,500,000 2,590,200 2,568,700 1,465,509 2,633,000 2,633,000 2,700,000 2,700,000 6318 - BURNSVILLE /EAGAN SWR REIMBURSE 55,750 69,817 61,820 29,930 67,500 67,500 70,650 70,650 6330 - SALES /USE TAX 4 0 6333 - GENERAL -CASH DISCOUNTS -3 0 6351 - VISA/BANK CHARGES 10,000 10,000 15,000 15,000 17,500 17,500 6399 - OTHER CHARGES 553,250 0 71,600 0 76,700 76,700 78,500 78,500 6301 - OTHER EXPENDITURES 3,194,250 2,735,019 2,801,370 1,539,939 2,885,950 2,885,950 2,965,075 2,965,075 6300 - TOTAL OTHER EXPENDITURES 3,194,250 2,735,019 2,801,370 1,539,939 2,885,950 2,885,950 2,965,075 2,965,075 6425 - VISA/BANK CHARGES 0 0 6401 - EXPENDITURES 0 0 6400 - TOTAL GOLF EXPENDITURES 0 0 6610 - DEPRECIATION 536,000 539,072 536,000 0 536,000 536,000 577,000 577,000 6601 - TOTAL DEPRECIATION 536,000 539,072 536,000 0 536,000 536,000 577,000 577,000 6600 - TOTAL DEPRECIATION 536,000 539,072 536,000 0 536,000 536,000 577,000 577,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 109,000 0 0 58,175 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 1,072,000 18,900 1,135,000 8,325 1,245,000 1,325,000 1,484,000 1,484,000 6701 - TOTAL CAPITAL OUTLAY 1,181,000 18,900 1,135,000 66,500 1,245,000 1,325,000 1,484,000 1,484,000 6700 - TOTAL CAPITAL OUTLAY 1,181,000 18,900 1,135,000 66,500 1,245,000 1,325,000 1,484,000 1,484,000 6810 - CONSTRUCTION IN PROGRESS 11,340 0 6801 - TOTAL CONSTRUCTION COSTS 11,340 0 6800 - TOTAL CONSTRUCTION COSTS 11,340 0 7110 - TRANSFER TO OTHER FUNDS 1,167,579 310,000 155,000 375,000 325,500 350,000 335,250 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 80,938 185,000 203,500 210,000 207,070 7101 -TOTAL TRANSFERS 1,352,579 504,250 235,937 560,000 529,000 560,000 542,320 7100 - TOTAL TRANSFERS 1,352,579 504,250 235,937 560,000 529,000 560,000 542,320 5,846,609 5,459,699 5,958,405 2,132,993 6,293,561 6,317,561 6,620,565 6,577,885 CITY OF APPLE VALLEY 2016 BUDGET 348 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4914 Sewer Charges 4,835,000 4,980,000 4,980,000 5,129,000 5,129,000 5,282,870 5,282,870 4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 600,000 600,000 5010 Investment Earnings 110,000 110,000 110,000 110,000 110,000 110,000 110,000 5499 Trans from Storm Drainage Utility - - - - - Total 5,005,000 5,150,000 5,150,000 5,299,000 5,299,000 5,992,870 5,992,870 SALARIES 6110 Regular Employees 391,102 400,260 400,260 410,705 410,705 421,415 421,415 6111 Salary- Parttime 6112 Salary- Seasonal Temp 17,340 17,700 17,700 18,000 18,000 18,000 18,000 6113 Overtime - Reg 30,000 30,000 30,000 30,000 30,000 30,000 30,000 6113 Overtime - On Call Program 13,800 13,800 13,800 13,800 13,800 14,150 14,150 6114 Overtime - Temp - - - - - 6123 Salaries - Other 7,822 9,975 9,975 10,225 10,225 10,485 10,485 6138 Medicare 6,676 6,840 6,840 7,005 7,005 7,180 7,180 6139 FICA 28,546 29,245 29,245 29,945 29,945 30,695 30,695 6141 Pension - PERA 32,098 34,050 34,050 34,870 34,870 35,780 35,780 6142 Worker's Compensation 12,513 16,450 16,450 17,660 17,660 21,520 21,520 6144 Long -Term Disability Insurance 1,157 1,250 1,250 1,280 1,280 1,310 1,310 6145 Hospital & Life Insurance 84,600 93,600 93,600 98,040 98,040 103,500 103,500 Maintenance II to Tech Spec 1,554 1,554 Position Grade Reclass 3 to 4 3,213 3,213 Total 625,654 653,170 653,170 676,297 676,297 694,035 694,035 6210 OFFICE SUPPLIES General Office Supplies 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 3,000 3,050 3,050 3,090 3,090 3,170 3,170 Ice Nozzel Replacement - 350 350 - - Davit Arm for LS Pump Removal - - - 5,000 5,000 Electric /Air Power Tools 300 305 305 310 310 325 325 Oxygen Detector Replacement 2,400 2,400 2,400 900 900 950 950 Sewer Cleaning Nozzle /skid 1,000 - - 1,000 1,000 2,500 2,500 MH Basket Screen Tool 800 - - Tripod Replacement- Confined Space Ent 1,500 - - Harness Replacement- Fall Protection 1,350 1,350 1,350 MH Venting Equipment/Blower - 3,200 3,200 Arrowboard - - Mechanical Root Saw 3,500 3,500 Digital Counter - Gap Vax - - Chain Hoist, Sling and Strap Eqiup Replace - 1,000 1,000 - - 1,000 1,000 Cartegraph Licence Purchase 1,300 - - 1,500 1,500 1,500 1,500 Lift Station No. 1 Flush Valve Installation - 1,800 1,800 1,900 1,900 Push Camera Replacement 9,000 9,000 Total 11,650 11,655 11,655 22,600 22,600 14,845 14,845 6212 MOTOR FUELS /OILS Nolead Fuel 2689 gal. 9,500 9,800 9,800 9,428 9,428 10,000 10,000 Diesel Fuel 3245 gal. 10,500 10,800 10,800 10,283 10,283 10,500 10,500 Diesel Fuel Tax 300 400 400 893 893 915 915 Oil 1,400 1,440 1,440 1,470 1,470 1,510 1,510 Total 21,700 22,440 22,440 22,074 22,074 22,925 22,925 6214 CHEMICALS Lift Station Defoamer 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Pump Seals, Impellers, Valves, Filters,etc. 24,160 22,000 22,000 22,500 22,500 23,000 23,000 High Pressure Hoses 4,600 4,100 4,100 4,200 4,200 4,300 4,300 Vehicles /Sewer Trucks /Parts /Pump 7,140 7,200 7,200 7,200 7,200 7,300 7,300 Sewer Camera Wheels & Accessories 1,840 1,850 1,850 1,850 1,850 1,900 1,900 Bolts and Fittings Inventory 500 500 500 500 500 500 500 Air Relief Valve Parts 2,550 2,500 2,500 2,500 2,500 2,500 2,500 Versa Vac Hose Replacement - 1,500 1,500 - - Portable Blower Duct Hose Replacement - - - - Reduce to trend 10,000 10,000 Total 40,790 39,650 39,650 38,750 28,750 39,500 29,500 6216 EQUIPMENT - TIRES /BATTERIES Batteries - Vehicles 400 410 410 420 420 440 440 Batteries - RTUs, UPSs, Controls 200 350 350 350 350 400 400 Tires 1,000 1,000 1,000 1,000 1,000 1,100 1,100 Total 1,600 1,760 1,760 1,770 1,770 1 1,940 1,940 CITY OF APPLE VALLEY 2016 BUDGET 349 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES Flashers, Barricades 500 500 500 500 500 525 525 Safety Equipment/First Aid 1,800 1,550 1,550 1,600 1,600 1,650 1,650 Paint - Lift Stations 450 450 450 450 450 300 300 Fill Material 1,000 1,000 1,000 1,000 1,000 1,000 1,000 General Division Supplies 2,000 1,900 1,900 1,900 1,900 1,950 1,950 Flex- seal /Sealguard 7,000 6,400 6,400 5,000 5,000 5,000 5,000 Chimney Patch Repair 1,500 1,500 1,500 1,500 1,500 1,600 1,600 CO2 Canisters - Sewer Camara 400 400 400 400 400 400 400 Agrotech 2000 - LS4 Grease Control 650 550 550 Grates, Covers, Castings, Rings 3,200 3,000 3,000 3,200 3,200 3,300 3,300 Cherne Ball, Rope & Air Assembly - 1,700 1,700 - - Desk for SCADA Computer Upgrade - - - - Install Step Rungs in Air Releaf MH - 750 750 750 750 Internal Chimney Seals 500 500 500 500 500 500 500 Reduce to trend (5,000) (5,000) Total 19,000 20,200 20,200 16,800 11,800 16,225 11,225 6235 CONSULTANT SERVICES Lift 5 Design and Inspection 45,000 45,000 25,000 25,000 Engineering Costs Not Assessed 5,000 1,500 1,500 2,500 2,500 3,000 3,000 Audit 10,500 10,500 10,500 10,500 10,500 11,225 11,225 GIS /Mapping /Cartegraph Development 7,200 2,500 2,500 2,500 2,500 2,500 2,500 OSHA Required Tests 600 625 625 650 650 650 650 San Sewer Comp Plan Update - Shift'15 to'16 - 18,000 18,000 24,000 24,000 5,000 5,000 Cartegraph Sanitary Data Transfer & Setup - - - - - Total 23,300 33,125 33,125 85,150 85,150 47,375 47,375 6237 TELEPHONES /PAGERS Cellular Phone 430 430 430 430 430 430 430 Wireless Air Card 700 700 700 700 700 700 700 Total 1,130 1,130 1,130 1,130 1,130 1,130 1,130 6238 POSTAGE /UPS /FEDEX Postage 15,000 13,500 13,500 13,500 13,500 13,650 13,650 Total 15,000 13,500 13,500 13,500 13,500 13,650 13,650 6239 PRINTING /PUBLISHING Educational Materials 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6240 C. SERVICE /GARBAGE REMOVAL Dumpster Special Waste 5,200 4,100 4,100 6,400 6,400 6,550 6,550 Total 5,200 4,100 4,100 6,400 6,400 6,550 6,550 6249 OTHER CONTRACTUAL SERVICES Utilities - Contract Street Repair (to 6735) - - - - - Flow Monitor /Smoke Test- I/I Investigation 12,000 10,000 10,000 10,000 10,000 10,000 10,000 Contract Tree Removal U136th Easement - - - - - Sewer Lateral Repairs 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Aerial Photography Dakota Co JPA - 800 800 800 800 800 800 Cartegraph Maintenance Fee 2,100 2,250 2,250 2,300 2,300 2,300 2,300 Traffic Control 600 600 600 600 600 600 600 Trend Reduction (10,000) (10,000) Total 20,200 19,150 19,150 19,200 9,200 19,200 9,200 6255 UTILITIES - ELECTRIC Lift Stations - Sanitary 45,900 43,900 43,900 43,900 43,900 44,000 44,000 Total 45,900 43,900 43,900 43,900 43,900 44,000 44,000 6256 UTILITIES - NATURAL GAS Lift Station Generators 300 300 300 600 600 600 600 Total 300 300 300 600 1 600 600 600 6265 REPAIRS - EQUIPMENT Vehicle 8,450 8,500 8,500 8,600 8,600 8,800 8,800 Lift Stations 10,500 10,700 10,700 10,900 10,900 11,120 11,120 Calibration of Gas Detectors, Sensor Replacerner 1,000 1,020 1,020 1,040 1,040 1,050 1,050 Electric Repairs/TEGG Inspection 10,000 10,500 10,500 10,500 10,500 11,000 11,000 Pump Inspection 1,225 1,250 1,250 1,275 1,275 1,325 1,325 General Misc. 3,100 3,160 3,160 3,225 3,225 3,400 3,400 Sewer Televising Camera Repair 2,500 2,550 2,550 2,600 2,600 2,700 2,700 Generator Maintenance 2,630 2,680 2,680 2,730 2,730 2,800 2,800 Jetter Pump Replacement (sub below) 5,000 5,000 5,000 - - Root Saw Replacement/Repair 2,000 - - - - Pump Repair for San Lift Stations 10,500 10,700 10,700 10,900 10,900 11,500 11,500 LS Flush Valve Repair Kit - 350 350 - - Jetter Water Tank Replacement 3,500 3,500 Camera Reel Rehab - - TEGG Inspection WTP /CMF SCADA Integration Camera Cable Replacement - - - - - Total 56,905 59,910 59,910 51,770 51,770 53,695 53,695 CITY OF APPLE VALLEY 2016 BUDGET 350 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6269 REPAIRS -OTHER Repair Sewer Lines - (CIPP or spot repair) - 7,500 7,500 7,650 7,650 7,700 7,700 Manholes - Protection 1/1 10,000 10,200 10,200 10,400 10,400 10,500 10,500 Repair /Seal San Manhole Structures 16,000 16,350 16,350 16,700 16,700 17,000 17,000 WIN911 - SCADA Alarm Replacement 7,800 - - - - LS 1 pump 2 &3 Impeller Replacement 8,200 LS 7 Pump 2 Adaptor Bracket Replacement 2,500 LS 9 Air Relief - Corrosion Repairs 2,500 - - - - Radio & Control Upgrades (PLCs) - 15,000 15,000 15,000 15,000 15,000 15,000 Lift 10 Replace Impeller 1,000 1,000 Lift 1 & 4 Panel Roof 3,000 3,000 Lift 1 Panel Insulation 1,600 1,600 Lift 1 Replace A/C 2,500 2,500 Lift 9 Pump 1 Replace Starter - - - - - Total 47,000 49,050 49,050 57,850 57,850 50,200 50,200 6275 SCHOOL/CONF /EXP - LOCAL School & Certifications 2,275 1,775 1,775 1,800 1,800 1,800 1,800 MWOA Annual 500 500 500 500 500 500 500 Task Specific / Electrical Training 500 1,000 1,000 1,000 1,000 750 750 Total 3,275 3,275 3,275 3,300 3,300 3,050 3,050 6277 MILEAGE /AUTO ALLOWANCE 50% Supervisor 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Training 200 200 200 200 200 200 200 Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850 6278 SUBSISTENCE ALLOWANCE M W OA Annual /M W RA 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS MWOA Dues 55 55 55 55 55 55 55 Certification Renewal Fee 210 215 215 215 215 215 215 Total 265 270 270 270 270 270 270 6281 UNIFORM /CLOTHING ALLOWANCE Uniforms for 5 employees 2,350 2,400 2,400 2,450 2,450 2,500 2,500 Total 2,350 2,400 2,400 2,450 2,450 2,500 2,500 6310 RENTAL EXPENSE General Rental 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6311 INSURANCE General, Auto, Property Liability 75,000 89,000 89,000 93,500 93,500 98,175 98,175 Total 75,000 89,000 89,000 93,500 93,500 98,175 98,175 6317 METRO WASTE CONTROL Metropolitan Council- Environmental Services 2,500,000 2,568,700 2,568,700 2,633,000 2,633,000 2,700,000 2,700,000 Waste Water Treatment Charges Total 2,500,000 2,568,700 2,568,700 2,633,000 2,633,000 2,700,000 2,700,000 6318 BURNSVILLE /EAGAN SEWER CHRG Burnsville 14,450 16,500 16,500 21,000 21,000 22,000 22,000 Eagan 41,300 45,320 45,320 46,500 46,500 48,650 48,650 Total 55,750 61,820 61,820 67,500 67,500 70,650 70,650 6399 OTHER CHARGES LOGIS 68,250 71,600 71,600 76,700 76,700 78,500 78,500 General Fund Admin Fee 300,000 - - - - Franchise Fee 185,000 - - - - Total 553,250 71,600 71,600 76,700 76,700 78,500 78,500 6351 CREDIT CARD FEES Annual Fee 10,000 10,000 10,000 15,000 15,000 17,500 17,500 Total 10,000 10,000 10,000 15,000 15,000 17,500 17,500 6610 DEPRECIATION Sanitary 536,000 536,000 536,000 536,000 536,000 577,000 577,000 Total 536,000 536,000 536,000 536,000 536,000 577,000 577,000 6730 CAPITAL OUTLAY -VEHICLES Replace 3/4 ton Pickup 411 34,000 - - - - 1 Ton Pickup 417 Toolbox, Plow 75,000 3/4 ton Pickup 429 Toolbox, Plow, Tommy Lift - 3/4 Ton Pickup 413 Toolbox, Plow Replace 3/4 ton Pickup 407 Mower (% 50FIeet/25 Water /25 Sewer) Easement Machine Replacement Emergency Backup Pump - 109,000 CITY OF APPLE VALLEY 2016 BUDGET 351 ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2014 2015 2015 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP Lift Station 5 Replacment 650,000 650,000 Sewer Televising Camera Replacement 135,000 135,000 2017 Street & Utility Recon (Pal Hills 4th, JCRR) 689,000 689,000 Lift 1 Rag Grinder & Installation 60,000 60,000 CIPP End to End Line180' 146th St Ct 20,000 20,000 2014/2015 CIP Items 2014: 132nd Street Reconstruction 850,000 - - 2014: Whitney Drive East 145,000 - - 2014/2015: Lift Station No. 3 Replacement 35,000 575,000 575,000 Longridge 2nd Neighborhood Recon - 520,000 520,000 - - Palomino Hills 3rd and 4th - - 1,210,000 1,210,000 SCADA Wastewater Computer Replace 15,000 15,000 - - Burnsville Echo Valley lift station improvements - - Vac Dump Site Relocate Endicott Way Install Manhole Repair Pipe Sags Davit Hoist for Lift Station No. 1 Greenleaf Sewer Repairw/ Street Project Greenleaf Street and Utility Improvements 6735 CAPITAL OUTLAY - OTHER IMP cont. San Manhole Recon 2W1206 & 2W171 Replace Radio PLCs for Lift Stations Rehab VCP Sanitary Sewers CIPP Lift Sta 11 Switch Gear, Valves, Impeller Lift Sta 9 Switch Gear - - - - - Inter- Community Flow Metering Eagan 42,000 25,000 25,000 35,000 35,000 10,000 10,000 Total 2,207,000 2,270,000 2,355,000 1,325,000 1 1,325,000 1,484,000 1,484,000 7110 TRANSFERS TO OTHER FUNDS Annual Transfer to General Fund - 310,000 310,000 375,000 375,000 325,500 335,250 Total 310,000 310,000 375,000 375,000 325,500 335,250 7125 ADMIN CHARGE TO OTHER FUNDS Annual Admin Charge to General Fund 194,250 194,250 185,000 185,000 203,500 207,070 Total 194,250 194,250 185,000 185,000 203,500 207,070 Total Net of Personnel 6,364,615 6,440,235 6,525,235 5,697,264 5,672,264 5,895,530 5,883,850 TOTAL EXPENSES $ 6,990,269 $ 7,093,405 $ 7,178,405 $ 6,373,561 $ 6,348,561 $ 6,589,565 $ 6,577,885 LESS CAPITAL OUTLAY $ (2,316,000) $ (2,464,250) $ (2,549,250) $ (1,510,000) $ (1,510,000) $ (1,687,500) $ (1,691,070) Total Exp without Capital Outlay $ 4,674,269 $ 4,629,155 $ 4,629,155 $ 4,863,561 $ 4,838,561 $ 4,902,065 $ 4,886,815 352 0s0 0000 000.0 000. 000 Apple Notes: 353 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5500 69 5505 STORM DRAINAGE UTILITY Public Works DESCRIPTION OF ACTIVITY The Storm Drainage Utility provides funding for the operation and maintenance of the City's storm water drainage system and management of surface water bodies. A majority of expenses for this business unit relate to improvement projects to fulfill State and Federal mandates for pollutant load reductions to lakes, maintenance of the municipal drainage system, drainage costs related to the annual street improvement program, and acquisition of drainage easements. SERVICE CATEGORIES The Storm Drainage Utility Division provides for the operation and maintenance of the municipal storm drainage system within the City of Apple Valley. The City's drainage system controls and conveys drainage from an estimated 8.1 billion gallons of precipitation each year. This utility service is provide by City Public Works Department staff using city -owned equipment and contract services for capital improvement projects. The following services are provided within this division. 1. Drainage System Maintenance Services • Provide repair and maintenance for 8,200 storm sewer manholes /catch basins and 169 miles of storm sewer pipe within the drainage network • Inspect and remove accumulated sediment from 230 storm water management ponds located throughout the drainage system within the City. • Inspect and maintain 12 storm water pumping stations and associated force main 2. System Flood Control Services ■ Monitor water levels in lakes and ponds in response to severe precipitation events ■ Perform drainage analysis to determine solutions to flooding events ■ Review building plans to ensure proper structure elevations above high water levels 3. System Management and Regulatory Services ■ Prepare mandatory MS4 permit documents and respond to evolving requirements associated with the Federal Clean Water Act ■ Perform water quality testing for surface water bodies ■ Provide funds for payment of annual dues for required membership to the Black Dog Watershed Management Organization ■ Coordinate storm water management activities with Vermillion River Watershed Management Organization 354 MAJOR OBJECTIVES FOR 2016 The primary challenge for the Storm Drainage Utility continues to involve the response to substantial increases in Federal and State mandates related to storm water management that continue to evolve at escalating rates. Similar to many other cities, the utility will be financially strained in future years to meet increased regulations and required capital investments for water management demands. Public Works staff will continue to update the City's Capital Improvement Plan and operational budget in response to increasing mandates. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Staff hours to address State MS4 2,920 3,200 3,000 3,200 3,300 Permit Requirements Number of lake water quality 226 222 235 240 240 samples *Number of Mandated TMDL 4 4 4 Studies Active w /in Apple Valley 5 5 'Long & Farquar TMDL Alimagnet Keller East Lake (Lakeville) Lower Miss Fecal Coliform Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 Water Quality Tech 0 1 1 1 Exist Position Shifted from 1500 Public Works /GIS Tech 0 1 1 1 Exist Position Shifted from 1500 355 Summary Budget Department 69 Storm Drainage 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Proposed Proposed Proposed Proposed Revenue: Utility Charges 1,517,090 1,500,729 1,561,406 1,495,000 1,539,000 1,580,000 1,627,400 Grants 40,000 80,707 - Other Revenue 5,180 4,407 6,884 5,000 5,000 5,000 5,000 Contributed Rev. (trunk fees) 243,935 145,737 216,043 Investment Earnings 32,983 (45,633) 81,775 32,000 32,000 32,000 32,000 1,839,188 1,685,947 1,866,108 1,532,000 1,576,000 1,617,000 1,664,400 Expenditures: Salaries & Wages - 7,029 116,398 119,042 122,505 189,890 194,655 Emp. Benefits - 1,067 54,239 41,125 45,105 47,050 47,550 Supplies 10,394 21,529 17,752 15,000 21,065 21,445 27,470 Contractual Serv. 75,634 86,966 71,759 113,180 152,190 246,260 249,590 Utilities - 54,795 60,464 12,800 12,800 12,800 13,300 Repairs & Maint. 66,348 24,782 57,497 55,700 52,515 66,475 52,750 Training/Travel/Dues 490 973 1,125 1,025 1,135 1,740 1,515 Other Exp. 3,045 4,023 5,289 6,500 7,500 7,800 8,000 Depreciation 481,084 488,131 500,774 475,000 475,000 500,000 500,000 Debt Service-Interest 64,149 62,792 58,630 62,000 55,580 52,600 49,480 Capital Outlay not capitalized 10,816 - - - Admin fee to Gen. Fund 300,000 300,000 300,000 250,000 315,500 332,500 339,660 Transfer to other funds 239,328 139,439 114,109 - - - - Transfer to Sewer Fund 60,000 - - - - - - Total Exp 1,300,472 1,191,526 1,368,852 1,151,372 1,260,895 1,478,560 1,483,970 Net Income 538,716 494,421 497,256 380,628 315,105 138,440 180,430 Net change in cash add: Depreciation 481,084 488,131 500,774 475,000 475,000 500,000 500,000 Debt Service - Principal (225,000) (230,000) (240,000) (240,000) (150,000) (155,000) (160,000) Capital Outlay (286,198) (669,575) (919,478) (1,108,000) (570,500) (654,500) (969,000) Debt Issued - - Net Change in Cash 508,602 82,977 (161,448) (492,372) 69,605 (171,060) (448,570) 356 Debt Service Schedule: GO Bonds of 2002 Bonds of 2005 Bonds of 2011a Total Refunded 1995 Refunded 1999 Year Principal Interest Principal Interest Principal Interest Principal Interest 2004 180,000 39,740 180,000 39,740 2005 160,000 36,230 160,000 36,230 2006 180,000 32,720 - - 180,000 32,720 2007 200,000 27,860 90,000 2,313 290,000 30,173 2008 200,000 21,860 85,000 19,928 285,000 41,788 2009 215,000 15,360 85,000 17,505 300,000 32,865 2010 230,000 8,050 85,000 14,955 - - 315,000 23,005 2011 - - 85,000 12,320 135,000 33,391 220,000 45,711 2012 85,000 9,600 140,000 64,082 225,000 73,682 2013 90,000 6,710 140,000 61,282 230,000 67,992 2014 95,000 3,515 145,000 58,482 240,000 61,997 2015 - - 150,000 55,582 150,000 55,582 2016 155,000 52,582 155,000 52,582 2017 160,000 49,482 160,000 49,482 2018 165,000 46,282 165,000 46,282 2019 165,000 42,652 165,000 42,652 2020 170,000 38,692 170,000 38,692 2021 175,000 34,272 175,000 34,272 2022 180,000 29,372 180,000 29,372 2023 185,000 24,062 185,000 24,062 2024 200,000 18,235 200,000 18,235 2025 210,000 11,535 210,000 11,535 2026 125,000 4,500 125,000 4,500 2016 Capital Outlay: New Vehicle $ 34,500 2016 Street & utility Improvement Project $480,000 Easement Acquisition - Long & Farquar Lakes $ 15,000 Sediment Removal from Stormwater Ponds $ 45,000 CSAH 42 /Foliage Abandon Old Structure $ 20,000 Briar Oaks Storm Lift Easements & Erosion Repair $ 20,000 Hidden Ponds Inlet & erosion Repair $ 40,000 $654,500 2017 Capital Outlay 2017 Street & utility Improvement $214,000 Easement Acquisition $ 50,000 Sediment Removal $ 80,000 Briar Oaks Storm Lift Easements & Erosion Repair $ 50,000 Farquar Storm Lift Rehab $ 575,000 $969,000 City of Apple Valley 357 Department Expense Summary Budget Years (2016 -2017) STORM DRAINAGE UTILITY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6110 - SALARY - REGULAR EMPLOYEES 116,708 106,133 119,040 67,046 186,840 186,840 191,515 191,515 6112 - SALARY - SEASONAL TEMP 278 6113 - OVERTIME - REGULAR EMPLOYEES 2,322 4,646 6118 -VACATION PAY 8,380 0 6121 - INSURANCE CASH BENEFIT 1,243 677 6122 - COMP REQUEST -1,681 -1,712 6123 - SALARY -OTHER 2,334 2,975 3,050 3,050 3,140 3,140 6105 - SALARIES AND WAGES 119,042 116,398 122,015 70,935 189,890 189,890 194,655 194,655 6138 - MEDICARE 1,726 1,551 1,770 1,022 1,820 1,820 1,870 1,870 6139 - FICA 7,381 7,089 7,565 4,368 7,785 7,785 7,980 7,980 6141 - PENSIONS -PERA 8,631 7,754 9,150 5,249 9,420 9,420 9,655 9,655 6142 - WORKERS COMPENSATION 2,042 2,164 2,285 1,866 2,480 2,480 2,490 2,490 6144 - LONG -TERM DISABILITY INSURANCE 345 294 335 155 345 345 355 355 6145 - MEDICAL INSURANCE 21,000 33,436 24,000 8,651 25,200 25,200 25,200 25,200 6146 - DENTAL INSURANCE 868 582 6147 - LIFE INSURANCE -BASIC 980 6 6148 - LIFE INSURANCE -SUPP /DEPEND 104 148 6125 - EMPLOYEE BENEFITS 41,125 54,239 45,105 22,047 47,050 47,050 47,550 47,550 6100 - TOTAL PERSONNEL SERVICES 160,167 170,637 167,120 92,982 236,940 236,940 242,205 242,205 6210 - OFFICE SUPPLIES 519 6211 - SMALL TOOLS & EQUIPMENT 3,400 1,565 3,125 164 5,745 5,745 2,520 2,520 6214 - CHEMICALS 600 605 620 0 2,130 2,130 2,130 2,130 6215 - EQUIPMENT -PARTS 8,800 10,362 12,970 1,310 9,140 9,140 9,360 9,360 6229 - GENERAL SUPPLIES 2,200 5,220 4,350 428 4,430 4,430 13,460 13,460 6205 - SUPPLIES 15,000 17,752 21,065 2,421 21,445 21,445 27,470 27,470 6231 - LEGAL SERVICES 0 1,206 6231 - LEGAL SERVICES 310 1,084 6235 - CONSULTANT SERVICES 37,760 20,774 49,685 1,929 110,200 110,200 137,250 137,250 6235 - CONSULTANT SERVICES 4,318 5,273 6239 - PRINTING 2,220 588 1,600 118 1,600 1,600 1,600 1,600 6239 - PRINTING 0 77 6240 - CLEANING SERVICE /GARBAGE 4,500 0 5,000 0 5,100 5,100 6,000 6,000 6249 - OTHER CONTRACTUAL SERVICES 68,700 45,769 95,905 310 129,360 129,360 104,740 104,740 6230 - CONTRACTUAL SERVICES 113,180 67,131 152,190 3,563 246,260 246,260 249,590 249,590 6230 - CONTRACTUAL SERVICES 4,628 6,435 6255 - UTILITIES - ELECTRIC 12,800 60,464 12,800 9,458 12,800 12,800 13,300 13,300 6250 - UTILITIES 12,800 60,464 12,800 9,458 12,800 12,800 13,300 13,300 6265 - REPAIRS - EQUIPMENT 30,700 10,305 22,015 14,948 22,475 22,475 23,350 23,350 6266 - REPAIRS - BUILDING 0 0 6269 - REPAIRS -OTHER 25,000 47,192 30,500 7,103 29,000 44,000 29,400 29,400 6260 - REPAIRS AND MAINTENA 55,700 57,497 52,515 22,051 51,475 66,475 52,750 52,750 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,025 775 1,035 0 1,040 1,040 1,215 1,215 6276 - SCHOOLS /CONFERENCES /EXP OTHER 300 395 6277 - MILEAGE /AUTO ALLOWANCE 0 100 0 100 100 6280 - DUES & SUBSCRIPTIONS 50 0 6281 - UNIFORM /CLOTHING ALLOWANCE 600 600 300 300 6270 - TRNG /TRAVL /DUES /UNIF 1,025 1,125 1,135 396 1,740 1,740 1,515 1,515 City of Apple Valley 358 Department Expense Summary Budget Years (2016 -2017) STORM DRAINAGE UTILITY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Budget Budget Proposed Recommend Proposed Recommend 6200 - TOTAL OPERATING COSTS 197,705 203,969 239,705 37,888 333,720 348,720 344,625 344,625 6200 - TOTAL OPERATING COSTS 4,628 6,435 6310 - RENTAL EXPENSE 0 0 6311 - INSURANCE- PROPERTY /LIABILITY 5,300 5,300 6,300 3,150 6,600 6,600 6,800 6,800 6312 - TAXES /SPECIAL ASSESSMENTS 826 6333 - GENERAL -CASH DISCOUNTS -11 -1 6399 - OTHER CHARGES 1,200 0 1,200 0 1,200 1,200 1,200 1,200 6301 -OTHER EXPENDITURES 6,500 5,289 7,500 3,149 7,800 7,800 8,000 8,000 6301 -OTHER EXPENDITURES 0 826 6300 - TOTAL OTHER EXPENDITURES 6,500 5,289 7,500 3,149 7,800 7,800 8,000 8,000 6300 - TOTAL OTHER EXPENDITURES 0 826 6610 - DEPRECIATION 475,000 500,774 475,000 0 475,000 500,000 475,000 500,000 6601 - TOTAL DEPRECIATION 475,000 500,774 475,000 0 475,000 500,000 475,000 500,000 6600 - TOTAL DEPRECIATION 475,000 500,774 475,000 0 475,000 500,000 475,000 500,000 6710 - CAPITAL OUTLAY -LAND 0 100,609 6725 - CAPITAL OUTLAY - OFFICE EQUIP 195,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 0 34,500 34,500 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 1,108,000 10,816 570,500 70 620,000 620,000 969,000 969,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 6701 - TOTAL CAPITAL OUTLAY 1,108,000 10,816 765,500 100,679 654,500 654,500 969,000 969,000 6701 -TOTAL CAPITAL OUTLAY 0 0 6700 - TOTAL CAPITAL OUTLAY 1,108,000 10,816 765,500 100,679 654,500 654,500 969,000 969,000 6700 - TOTAL CAPITAL OUTLAY 0 0 6810 - CONSTRUCTION IN PROGRESS 0 153,021 6801 - TOTAL CONSTRUCTION COSTS 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 153,021 6800 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 153,021 6910 - BOND PRINCIPAL 240,000 0 150,000 0 155,000 155,000 155,000 160,000 6901 -TOTAL DEBT SERVICE 240,000 0 150,000 0 155,000 155,000 155,000 160,000 6900 - TOTAL DEBT SERVICE 240,000 0 150,000 0 155,000 155,000 155,000 160,000 7015 - DEBT SERVICE - INTEREST 62,000 58,135 55,580 27,791 52,600 52,600 52,600 49,480 7020 - BOND PAYING AGENT FEES 495 0 7001 -TOTAL INTEREST AND FISCAL FEES 62,000 58,630 55,580 27,791 52,600 52,600 52,600 49,480 7000 - TOTAL INTEREST AND FISCAL FEES 62,000 58,630 55,580 27,791 52,600 52,600 52,600 49,480 7110 - TRANSFER TO OTHER FUNDS 250,000 0 0 0 7110 - TRANSFER TO OTHER FUNDS 114,109 0 7125 - ADMINI CHARGE TO OTHER FUNDS 300,000 315,500 131,458 300,000 332,500 300,000 339,660 7101 -TOTAL TRANSFERS 250,000 300,000 315,500 131,458 300,000 332,500 300,000 339,660 7101 -TOTAL TRANSFERS 114,109 0 7100 - TOTAL TRANSFERS 250,000 300,000 315,500 131,458 300,000 332,500 300,000 339,660 7100 - TOTAL TRANSFERS 114,109 0 2,499,372 1,368,851 2,175,905 554,229 2,215,560 2,288,060 2,546,430 2,612,970 359 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND REVENUE 4150 Grants - Other Govt Units - - - - - - 4918 Storm Drainage Charges 1,495,000 1,539,000 1,539,000 1,580,000 1,580,000 1,580,000 1,627,400 1,627,400 5010 Investment Interest 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 5399 Other Misc Revenue 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 1,532,000 1,576,000 1,576,000 1,617,000 1,617,000 1,617,000 1,664,400 1,664,400 SALARIES 6110 Regular Employees 116,708 119,040 119,040 122,515 122,515 122,515 125,585 125,585 Add employee 64,325 64,325 65,930 65,930 6113 Overtime - Reg - - - 6123 Salaries - Other 2,334 2,975 2,975 3,050 3,050 3,050 3,140 3,140 6138 Medicare 1,726 1,770 1,770 1,820 1,820 1,820 1,870 1,870 6139 FICA 7,381 7,565 7,565 7,785 7,785 7,785 7,980 7,980 6141 Pension - PERA 8,631 9,150 9,150 9,420 9,420 9,420 9,655 9,655 6142 Worker's Compensation 2,042 2,285 2,285 2,480 2,480 2,480 2,490 2,490 6144 Long -Term Disability Insurance 345 335 335 345 345 345 355 355 6145 Hospital & Life Insurance 21,000 24,000 24,000 25,200 25,200 25,200 25,200 25,200 Total 160,167 167,120 167,120 172,615 236,940 236,940 242,205 242,205 6211 SMALL TOOLS & EQUIPMENT Small tools for water quality & Rain Barrels 800 850 850 870 870 870 870 870 Replace Ice Auger Unit - 675 675 - - - Water Sampling Equipment - - - 1,250 1,250 1,250 Mud Mats 2,000 2,000 Replace Disolved Oxygen Meter 1,500 - - - - - Cartegraph License Purchase 1,100 1,600 1,600 1,625 1,625 1,625 1,650 1,650 Total 3,400 3,125 3,125 3,745 5,745 5,745 2,520 2,520 6214 CHEMICALS Alum - - - - 1,500 1,500 1,500 1,500 Barley Straw 600 620 620 630 630 630 630 630 Total 600 620 620 630 2,130 2,130 2,130 2,130 6215 EQUIPMENT - PARTS Pumps Seals, Impellers, Valves, etc. 8,000 8,150 8,150 8,300 8,300 8,300 8,500 8,500 Air Relief Valve Parts 800 820 820 840 840 840 860 860 Ford Pumping /Hose 4,000 4,000 Total 8,800 12,970 12,970 9,140 9,140 9,140 9,360 9,360 6229 GENERAL SUPPLIES Catch Basin Castings, Mortor, Rings, Grates 1,800 4,000 4,000 4,080 4,080 4,080 4,100 4,100 Water Quality General Supplies 400 350 350 350 350 350 350 350 Total 2,200 4,350 4,350 4,430 4,430 4,430 13,460 13,460 6235 CONSULTANT SERVICES Drainage Modeling /TMDL Assistance 8,200 10,500 10,500 10,500 10,500 10,500 12,000 12,000 2014 includes Scout Lake & McNamara Pond MN Stormwater Coalition 1,260 1,285 1,285 1,310 1,310 1,310 1,000 1,000 MS4 /Surface Water Mgmt Plan Update (2 yrs) 5,000 15,000 15,000 50,000 75,000 75,000 100,000 100,000 Blackdog WMO Annual Dues 12,250 14,300 14,300 14,590 14,590 14,590 14,750 14,750 Eng - Sediment Remove Long /Farq /P170 - - - - - - Water Quality Analysis & Testing 8,500 8,600 8,600 8,800 8,800 8,800 9,500 9,500 Cartegraph Storm Data System 2,550 Total 37,760 49,685 49,685 85,200 110,200 110,200 137,250 137,250 6239 PRINTING /PUBLISHING Educational Mtls for MS4 /Blue Thumb 1,500 900 900 900 900 900 900 900 Educational Mtls for TMDL Requirement 720 700 700 700 700 700 700 700 Total 2,220 1,600 1,600 1,600 1.600 1,600 1,600 1,600 6240 C. SERVICE /GARBAGE REMOVAL Sump Catch Basin Mat[ Disposal 4,500 5,000 5,000 5,100 5,100 5,100 6,000 6,000 Total 4,500 5,000 5,000 5,100 5,100 5,100 6,000 6,000 6249 OTHER CONTRACTUAL SERVICES Lake WQ / TMDL Projects >Alimagnet Projects (Per JPA Burnsville) 9,500 9,500 9,500 9,500 9,500 9,500 9,500 9,500 >Keller Lake Projects (Per JPA Burnsville) 8,500 8,500 8,500 8,500 8,500 8,500 8,500 8,500 >LacLavon Projects (Per JPA Burnsville) 5,500 5,500 5,500 5,500 5,500 5,500 5,500 5,500 > Water Quality CAMP Program 2,600 2,600 2,600 2,600 2,600 2,600 2,600 2,600 >Raingarden Workshop (w /SWCD) 700 700 700 700 700 700 700 700 >Blue Thumb Annual Dues 500 510 510 520 520 520 520 520 >Rain Garden /Shorline Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 >Wet[and Health Eva[. Program 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 >Iron Inhanced Sand Filter Maintenance 2,000 2,000 2,000 2,000 Long /Farquar TMDL Implement >Fish Stocking - 2,000 2,000 1,000 1,000 1,000 1,000 1,000 >Fish Removal - 8,000 8,000 - - - 8,000 8,000 >Farquar Weed Harvesting 15,000 15,000 15,000 15,000 15,000 15,000 16,000 16,000 >Long Lake Drawdown 1,800 - - - - - >Alum Treatment P12 and P170 11,650 16,000 16,000 16,000 3,000 3,000 3,000 3,000 >Long Lake Weed Management 10,000 10,000 3,000 3,000 Lac Lavon & Scout Lakes >WQ Monitoring - 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Storm System Operations >Cobblestone - Inlet Purge - 780 780 - - - 800 800 >Trans Alarm Storm L.S. Monitoring 835 410 410 420 420 420 >Hanover Lift Station Replace Elec. Breaker - 700 700 - - - 360 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND , Pennock Lift Station Replce PLC - 1,250 1,250 - - - >Sump CB Cleaning Contract Work - 10,000 10,000 10,000 50,000 50,000 50,000 50,000 80120 Cost Split County/City (40,000) (40,000) (40,000) (40,000) >Alarm Phone Lines 865 880 880 900 Delete 900 Delete 900 6249 OTHER CONTRACTUAL SERVICES cont. > Pennock Shores LS Pump Rehab - - - - - - >Cartegraph Maintenance Fee 2,050 2,075 2,075 2,120 2,120 2,120 2,120 2,120 >Aerial Photos /Pictometry Dakota County JPA - 800 800 800 800 800 800 800 >Monitoring Equipment 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Farquar Storm Lift Rehab Design & Inspect 40,000 40,000 20,000 20,000 Cobblestone Storm Structure Pave 3,000 3,000 VFC Storm Lift to Lift SCADA 2,500 2,500 Hidden Ponds Storm Lift Insulate Panel 1,500 1,500 Total 68,700 95,905 95,905 84,260 129,360 129,360 104,740 104,740 6255 UTILITIES - ELECTRIC Lift Stations -Storm 12,000 12,000 12,000 12,000 12,000 12,000 12,500 12,500 Birger Pond - Elect. & Maint. w /Rsmt 800 800 800 800 800 800 800 800 Total 12,800 12,800 12,800 12,800 12,800 12,800 13,300 13,300 6265 REPAIRS - EQUIPMENT Lift Stations 12,000 12,240 12,240 12,500 12,500 12,500 13,000 13,000 Electric Maintenance & Repair/TEGG 8,000 8,150 8,150 8,300 8,300 8,300 8,500 8,500 Pump Inspection 1,100 1,125 1,125 1,150 1,150 1,150 1,250 1,250 Lake Aeriation Equipment 400 500 500 525 525 525 600 600 Cedar Knolls LS Valve Replacement 2,400 - - - - - Cedar Knolls Pump 2 Bracket Replacement 2,300 - - - - - Hannover LS Pump 1 & 2 Wear Ring Replace 3,000 - - - - - Hidden Ponds Pump 1 Wear Ring Replace 1,500 - - - - - Briar Oaks Pump Impeller Replace - - - - - - Alimagnet Valve Replacement - - - - - - Alimagnet Replace Wear Rings - - - - - - Alimagnet Upgrade Pump Cooling - - - - - - Start/Stop Delay Timer Programming - - - - - - Belmont Storm Lift Replace Controls /Cabinet - - - - - - Hidden Ponds Pump 2 Repair Total 30,700 22,015 22,015 22,475 22,475 22,475 23,350 23,350 6269 REPAIRS - OTHER Repair Storm Sewer Pipes and Structures 10,000 10,200 10,200 10,400 10,400 25,400 10,600 10,600 Catch Basin Casting Repairs 15,000 15,300 15,300 15,600 15,600 15,600 15,800 15,800 Farquar Pump & Bearings - Rehab - 5,000 5,000 - - - Sediment Removal from Exist. Storm Ponds - - - - - - Moved to 6735 Sediment removal, restoration P -12, P170 - - - - - - NPDES /BMP Maintenance Projects 1 3,000 3,000 1 3,000 3,000 Total 25,000 30,500 30,500 26,000 29,000 44,000 29,400 29,400 6275 SCHOOUCONF /EXP - LOCAL Wetland Training 250 255 255 255 255 255 255 255 MECA Conference 200 200 200 200 200 200 300 300 Water Resources Conf 250 255 255 260 260 260 260 260 Erosion Control Training 325 325 325 325 325 325 400 400 Total 1,025 1,035 1,035 1,040 1,040 1,040 1,215 1,215 6277 MILEAGE /AUTO Mileage 100 1 100 100 100 100 Total 100 100 100 100 100 6281 UNIFORM /CLOTHNG ALLOWANCE Uniforms 600 600 300 300 Total 600 600 300 300 6310 RENTAL EXPENSE Rentals Total 6311 INSURANCE Insurance 5,300 6,300 6,300 6,600 6,600 6,600 6,800 6,800 Total 5,300 6,300 6,300 6,600 6,600 6,600 6,800 6,800 6399 OTHER CHARGES Water Quality Permits (aquatic weed removal) 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6610 DEPRECIATION Depreciation 475,000 475,000 1 475,000 475,000 475,000 500,000 475,000 500,000 Total 475,000 475,000 475,000 475,000 475,000 500,000 475,000 500,000 6725 CAPITAL OUTLAY - OFFICE EQUIP None Total 6730 CAPITAL OUTLAY - VEHICLES Replace Elgin Street Sweeper 306 - 195,000 195,000 - - - Add vehicle for new staff 34,500 34,500 Replace Pick -up No. 601 Total 195,000 195,000 34,500 34,500 6735 CAPITAL OUTLAY -OTHER IMP Salt Brine Mixer Equipment Annual Street Improvement Project 295,000 395,000 395,000 480,000 480,000 480,000 214,000 214,000 2012 - JCRR and Overlay Areas 2013 - Greenleaf Neigh & Whitney Dr 361 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 2014 - 132nd Street, Gataxie to JCRR 2015 - Longridge 2nd Addition 2016 - Longridge 2nd Addition Easement Acquisition 38.000 50,000 50,000 15.000 15,000 15,000 50,000 50.000 Sediment Removal from Exist. Storm Ponds 26,000 30,000 30,000 45,000 45,000 45,000 80,000 80,000 6735 CAPITAL OUTLAY- OTHER IMP cont. Scout Lake Aerator - 7,000 7,000 - - - Alimagnet LS Control Panne[ Replace - 18,500 18,500 - - - Belmont Storm Life SCADA 14,000 - - - CSAH 42 /Foliage Abandon Old Storm Structure - 20,000 - 20,000 20,000 Cobblestone Stormceptor Access Modifications - - 25,000 25.000 Moved to 2015 Moved to 2015 Holyoke Neighborhood Flood Mitigation 575,000 - - - - - Shifted forward from 2012 to 2014 in progress - - Quarry Ponds WQ Mod (Scope TBD) 50,000 - - - - - Long Lake Bioretention Retrofits (P8 Filter) 110,000 50,000 160.000 - Storm Sewer Improvements - - - - - - Clean Material - Storage Pad - - - - - - Briar Oaks Storm Lift Easements & Erosion Rpr 20,000 20,000 50,000 50,000 Hidden Ponds Inlet & Erosion Repair 40,000 40,000 Farquar Storm Lift Rehab (move from 2016 to 2017) 575,000 575,000 Total F 1,108,000 570,500 685,500 565,000 620,000 620,000 969,000 969,000 6910 BOND PRINCIPAL Principal 240,000 150,000 150,000 155,000 155,000 155,000 155,000 160,000 Total 240,000 150,000 150,000 155,000 155,000 155,000 155,000 160,000 7015 BONDINTEREST Interest 62,000 55,580 55,580 52,600 52,600 52,600 52,600 49,480 Total 62,000 55,580 55,580 52,600 52,600 52,600 52,600 49,480 7110 TRANSFER TO OTHER FUNDS Sewer Fund Total 7125 ADMIN FEE TO OTHER FUNDS General Fund 250,000 315,500 315,500 332,500 300,000 332,500 300,000 339,660 Total 250,000 315,500 315,500 332,500 300,000 332,500 300,000 339,660 TOTAL EXPENSES $ 2,499,372 $ 2,175,905 $ 2,290,905 $ 2,017,035 $ 2,215,560 $ 2,288,060 $ 2,546,430 $ 2,612,970 LESS CAPITAL OUTLAY $ (1,108,000) $ (765,500) $ (880,500) $ (565,000) $ (654,500) $ (654,500) $ (969,000) $ (969,000) Total Exp without Capital Outlay $ 1,391,372 $ 1,410,405 $ 1,410,405 $ 1,452,035 $ 1,561,060 $ 1,633,560 $ 1,577,430 $ 1,643,970 362 ..... .... ... Apple Notes: 363 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5800 62 5805 STREET LIGHT UTILITY Public Works DESCRIPTION OF ACTIVITY The Street Light Utility provides funding for the operation and maintenance of the street lights located throughout the City of Apple Valley. Approximately 3,450 street lights are located within the City. Dakota Electric Association maintains approximately 3,200 lights under a fixed rate program and the City owns and maintains approximately 255 lights, primarily along the downtown ring route area, Cedar Avenue and Founders /153rd Street. The street light system will continue to expand with future construction of the City's street system. MAJOR OBJECTIVES FOR 2016 The major objective for 2016 within this business unit includes replacement of aging street lights along County Road 42 from Flagstaff Avenue to Garden View Drive. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projecte Projecte d d Item 2012 2013 2014 2015 2016 Number of DEA Street Lights 3,210 3,220 3,225 3,230 3,235 Number of City Street Lights 182 184 255 255 255 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2013 2014 2015 2016 None 0 0 0 0 364 Summary Budget Street Light Utility - 5800, Dept 62 2012 2013 2014 2014 2015 2016 2016 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Utility Charges 454,477 449,885 465,584 454,475 468,000 482,000 494,050 Grants - - - - - - - Other Revenue - - - - - - - Investment Earnings 658 (521) 1,345 450 375 375 375 455,135 449,364 466,929 454,925 468,375 482,375 494,425 Expenditures: Supplies 386 1,759 15,000 8,000 8,000 8,000 8,180 Contractual Serv. 2,327 10,490 6,500 27,000 32,000 27,000 27,675 Utilities for Resale 443,440 428,451 433,600 452,280 435,000 448,000 459,200 Repairs & Maint. - 1,505 - - - - - Other Exp. 1,800 1,900 1,900 1,900 7,300 7,700 7,893 Capital outlay - 7,200 - - Admin fee to Gen. Fund - Transfer to Sewer Fund - - - Total 447,953 444,105 464,200 489,180 482,300 490,700 502,948 2016 Capital Outlay: County Road 42 Street Light Replacement: Project initiated in 2014, with 2016 final completion. Activity accounted for in the Electric Franchise Fee Fund. City of Apple Valley 365 Department Expense Summary Budget Years (2016 -2017) STREET LIGHT UTILITY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06/30/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 30 6113 - OVERTIME - REGULAR EMPLOYEES 1,216 6105 - SALARIES AND WAGES 1,247 6138 - MEDICARE 17 6139 - FICA 73 6141 - PENSIONS -PERA 94 6125 - EMPLOYEE BENEFITS 184 6100 - TOTAL PERSONNEL SERVICES 1,431 6215 - EQUIPMENT -PARTS 8,000 0 8,000 0 8,000 8,000 8,180 8,180 6205 - SUPPLIES 8,000 0 8,000 0 8,000 8,000 8,180 8,180 6235 - CONSULTANT SERVICES 0 0 5,000 0 6237 - TELEPHONE /PAGERS 593 299 6249 - OTHER CONTRACTUAL SERVICES 27,000 12,434 27,000 5,982 27,000 27,000 27,675 27,675 6230 - CONTRACTUAL SERVICES 27,000 13,027 32,000 6,281 27,000 27,000 27,675 27,675 6255 - UTILITIES - ELECTRIC 48,480 558 0 281 6250 - UTILITIES 48,480 558 0 281 6269 - REPAIRS -OTHER 0 0 6260 - REPAIRS AND MAINTENA 0 0 6200 - TOTAL OPERATING COSTS 83,480 13,585 40,000 6,562 35,000 35,000 35,855 35,855 6311 - INSURANCE - PROPERTY /LIABILITY 1,900 1,900 7,300 3,650 7,700 7,700 7,893 7,893 6301 -OTHER EXPENDITURES 1,900 1,900 7,300 3,650 7,700 7,700 7,893 7,893 6300 - TOTAL OTHER EXPENDITURES 1,900 1,900 7,300 3,650 7,700 7,700 7,893 7,893 6545 - NON - TAXABLE MISC FOR RESALE 403,800 409,186 435,000 140,446 448,000 448,000 459,200 459,200 6501 - TAXABLE /NON- TAXABLE MISC RESAL 403,800 409,186 435,000 140,446 448,000 448,000 459,200 459,200 6500 - TOTAL LIQUOR EXPENDITURES 403,800 409,186 435,000 140,446 448,000 448,000 459,200 459,200 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 0 0 6701 -TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 489,180 424,672 482,300 152,089 490,700 490,700 502,948 502,948 366 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 62: STREET LIGHT UTILITY - 5805 (5801 Revenue, 5805 Expenses) Public Works Department COMPANY 5800: STREET LIGHT UTILITY JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 4919 REVENUE Street Light Utility Charges $ (454,475) $ (468,000) $ (468,000) (482,000) (472,000) (482,000) (494,050) (494,050) Total $ 454,475 $ 468,000 $ 468,000 $ 482,000 $ 472,000 $ 482,000 $ 494,050 $ 494,050 6215 EQUIPMENT - PARTS Light Bollards Founders Ln- Damaged Equip 3,500 3,500 3,500 3,500 3,500 3,500 3,580 3,580 City Owned Street Lights - Damaged Equip 4,500 4,500 4,500 4,500 4,500 4,500 4,600 4,600 Total $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,180 $ 8,180 6235 CONSULTANT SERVICES LED Street Light Pilot Study - Flagstaff Ave Design for CR 42 Street Light Replacement Proj Elec Fran Fee 5,000 5,000 Total $ S 5,000 $ 5,000 6249 OTHER CONTRACTUAL SERVICES Gopher State One Call Locates City -owned 2,500 2,500 2,500 2,500 2,500 2,500 2,563 2,563 Electric Locating Service $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 8,200 8,200 Electrician - Repair Damaged City -owned Lights 5,000 5,000 5,000 5,000 5,000 5,000 5,125 5,125 Cedar Ave Street Light Maint Contract 11,500 11,500 11,500 11,500 11,500 11,500 11,788 11,788 Total $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ 27,000 $ 27,000 27,675 27,675 6255 UTILITIES - ELECTRIC Dakota Electric and Xcel Energy - O &M Lights - - - - - - Operation and Maint of Street Lights Electric for Traffic Signals - City + County 4,040 Total 48,480 6311 INSURANCE Street Lights (from 5305) 1,900 7,300 7,300 7,700 7,700 7,700 7,893 7,893 Total S 1,900 $ 7,300 $ 7,300 $ 7,700 $ 7,700 $ 7,700 $ 7,893 $ 7,893 6545 NON - TAXABLE MISC FOR RESALE Street Light Electric Charges 403,800 435,000 435,000 448,000 448,000 448,000 459,200 459,200 Total S 403,800 $ 435,000 $ 435,000 $ 448,000 $ 448,000 $ 448,000 $ 459,200 S 459,200 6735 CAPITAL OUTLAY- OTHER IMP Street Lights Flagstaff South of CR42 - - - County Road 42 Street Light Replacement Proj Elec Fran Fee Total $ S $ TOTAL EXPENSES $ 489,180 S 482,300 $ 482,300 $ 490,700 $ 490,700 $ 490,700 $ 502,948 $ 502,948 REVENUE $ 454,475 $ 468,000 $ 468,000 S 482,000 $ 472,000 $ 482,000 $ 494,050 $ 494,050 367 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5600 60 5605 CEMETERY Public Works DESCRIPTION OF ACTIVITY The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued operation and general upkeep of the property. Lebanon Cemetery has space for an additional 8,000 burials based on existing vacant land and plans for minor expansion of two acres along Embry Path to provide a main entrance removed from the County Road system. SERVICE CATEGORIES Management and operations of the Lebanon Cemetery is provided by Public Works Department staff using city -owned equipment and contractual services from private companies. The following services are provided within this division. 1. Cemetery Management and Lot Sales ■ Provide sales of cemetery lots and cremation niches ■ Assist customers with interment service arrangements ■ Manage interment records in accordance with State requirements and industry standards 2. Interment Services ■ Provide interments within columbarium structures and cremation boulders ■ Excavate traditional graves through contract with a private excavation contractor ■ Excavate cremation graves by City staff using city -owned equipment ■ Restore lawn turf for interment sites 3. Maintenance of Grounds • Provide turf mowing and trimming through contract with a commercial lawn maintenance company • Repair and maintain lawn sod, trees and landscaping throughout the cemetery grounds • Repair and maintain internal driveways, parking lots, boundary fence, entrance monuments, street lights, irrigation, and plow snow during the winter season 368 MAJOR OBJECTIVES FOR 2016 In 2013, the City acquired an additional three acres of land to the east of the existing cemetery property, extending out to the future centerline alignment for Embry Way. This acquisition established the final boundary for the cemetery site. As early as 2016 staff anticipates that Embry Way will be extended north up to the future intersection with County Road 42. This improvement project will provide access to the easterly boundary of the cemetery property and provide traffic access to 155th Street, the location of a proposed future traffic signal at Pilot Knob Road. A portion of the cost to extend the road will be levied on the cemetery property. In future years, the City anticipates grading the easterly and southerly portions of the cemetery to establish final development grades for the site. The addition of another columbarium is planned for 2016. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2012 2013 2014 2015 2016 Lot / Niche Sales — Resident 47 41 37 44 40 Lot / Niche Sales — Non 23 18 20 15 20 Resident Lot / Niche Sales Total 70 59 57 58 60 Number of Burials 43 45 34 43 40 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2013 2014 2015 2016 None — See Public Works 0 0 0 0 369 Summary Budget Department 60 Cemete 2012 2013 2014 2014 2015 2016 2017 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Sales 127,735 123,197 103,863 88,000 123,925 125,850 128,997 Other Revenues 980 265 2,000 2,000 2,000 2,050 Investment Earnings 12,883 12,880 19,433 9,000 9,000 9,000 9,225 141,598 110,317 123,561 99,000 134,925 136,850 140,272 Expenditures: Salaries & Wages 1,770 2,243 2,487 6,120 6,120 6,250 6,406 Emp. Benefits 321 406 458 955 955 978 1,003 Supplies 7,513 1,671 9,119 11,125 5,080 6,740 10,859 Contractual Serv. 29,652 15,441 11,805 30,925 27,835 28,650 29,366 Utilities 856 1,909 1,596 1,610 2,100 2,150 2,204 Repairs & Maint. 3,502 - 1,100 1,185 1,220 1,251 Training /Travel /Dues 418 1,009 964 1,270 1,260 1,285 1,318 Other Exp. - 9,726 6,153 8,535 7,950 7,950 8,149 Depreciation 19,136 19,064 19,064 19,065 19,000 19,000 19,475 Capital outlay - - 85,000 130,000 100,000 Total 63,168 51,469 51,646 80,705 156,485 204,223 180,031 2016 Capital Outlay: Assessment for the northerly extension of Embry Way to CSAH 42 $ 85,000 Columbarium $ 45,000 $130,000 2017 Capital Outlay: Grading of acquired property $100,000 City of Apple Valley 370 Department Expense Summary Budget Years (2016 -2017) CEMETERY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 55 0 6113 - OVERTIME - REGULAR EMPLOYEES 6,120 2,432 6,120 1,610 6,250 6,250 6,406 6,406 6123 - SALARY -OTHER 0 0 6105 - SALARIES AND WAGES 6,120 2,487 6,120 1,610 6,250 6,250 6,406 6,406 6138 - MEDICARE 90 35 90 23 92 92 94 94 6139 - FICA 380 148 380 99 390 390 400 400 6141 - PENSIONS -PERA 450 180 450 121 460 460 472 472 6142 -WORKERS COMPENSATION 35 96 35 71 36 36 37 37 6125 - EMPLOYEE BENEFITS 955 458 955 314 978 978 1,003 1,003 6100 - TOTAL PERSONNEL SERVICES 7,075 2,945 7,075 1,924 7,228 7,228 7,409 7,409 6210 - OFFICE SUPPLIES 68 47 6211 - SMALL TOOLS & EQUIPMENT 6,825 6,835 710 137 2,320 2,320 6,328 6,328 6229 - GENERAL SUPPLIES 4,300 2,216 4,370 906 4,420 4,420 4,531 4,531 6205- SUPPLIES 11,125 9,119 5,080 1,090 6,740 6,740 10,859 10,859 6205 - SUPPLIES 0 0 6231 - LEGAL SERVICES 250 0 250 0 250 250 256 256 6235 - CONSULTANT SERVICES 700 0 800 0 850 850 871 871 6235 - CONSULTANT SERVICES 0 0 6239 - PRINTING 200 0 200 40 200 200 205 205 6240 - CLEANING SERVICE /GARBAGE 0 0 6249 - OTHER CONTRACTUAL SERVICES 29,775 11,805 26,585 1,380 27,350 27,350 28,034 28,034 6230 - CONTRACTUAL SERVICES 30,925 11,805 27,835 1,420 28,650 28,650 29,366 29,366 6230 - CONTRACTUAL SERVICES 0 0 6255 - UTILITIES - ELECTRIC 1,000 797 1,000 280 1,025 1,025 1,051 1,051 6257 - UTILITIES -PRO PANE/WATER /SEWER 610 799 1,100 98 1,125 1,125 1,153 1,153 6250 - UTILITIES 1,610 1,596 2,100 378 2,150 2,150 2,204 2,204 6265- REPAIRS - EQUIPMENT 1,100 0 1,185 0 1,220 1,220 1,251 1,251 6269 - REPAIRS -OTHER 0 0 6260 - REPAIRS AND MAINTENA 1,100 0 1,185 0 1,220 1,220 1,251 1,251 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 0 0 0 6276 - SCHOOLS /CONFERENCES /EXP OTHER 865 819 880 0 900 900 923 923 6277 - MILEAGE /AUTO ALLOWANCE 275 5 245 0 245 245 251 251 6280 - DUES & SUBSCRIPTIONS 130 141 135 20 140 140 144 144 6270 - TRNG /TRAVL /DUES /UNIF 1,270 964 1,260 20 1,285 1,285 1,318 1,318 6200 - TOTAL OPERATING COSTS 46,030 23,484 37,460 2,908 40,045 40,045 44,998 44,998 6200 - TOTAL OPERATING COSTS 0 0 6312 - TAXES /SPECIAL ASSESSMENTS 1,732 835 6324 - CREMATION VAULTS 1,000 910 1,000 0 1,000 1,000 1,025 1,025 6325 - COLUMBARIUM 3,935 3,511 4,350 740 4,350 4,350 4,459 4,459 6326 -CREMATION BOULDER 3,600 0 2,600 0 2,600 2,600 2,665 2,665 6333 - GENERAL -CASH DISCOUNTS -1 -25 6301 -OTHER EXPENDITURES 8,535 6,153 7,950 1,551 7,950 7,950 8,149 8,149 6301 -OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 8,535 6,153 7,950 1,551 7,950 7,950 8,149 8,149 6300 - TOTAL OTHER EXPENDITURES 0 0 6610 - DEPRECIATION 19,065 19,064 19,000 9,454 19,000 19,000 19,475 19,475 City of Apple Valley 371 Department Expense Summary Budget Years (2016 -2017) CEMETERY 2014 Council 2015 Council 2016 2016 2017 2017 Object Adopted 2014 Adopted 06130/15 Account Original Actual Original YTD Actual Dept Admin Dept Admin Proposed Recommend Proposed Recommend Budget Budget 6601 -TOTAL DEPRECIATION 19,065 19,064 19,000 9,454 19,000 19,000 19,475 19,475 6600 - TOTAL DEPRECIATION 19,065 19,064 19,000 9,454 19,000 19,000 19,475 19,475 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 85,000 0 130,000 130,000 100,000 100,000 6701 -TOTAL CAPITAL OUTLAY 0 0 85,000 0 130,000 130,000 100,000 100,000 6700 - TOTAL CAPITAL OUTLAY 0 0 85,000 0 130,000 130,000 100,000 100,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 7101 -TOTAL TRANSFERS 0 0 7100 - TOTAL TRANSFERS 0 0 80,705 51,647 156,485 15,837 204,223 204,223 180,031 180,031 372 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY -5605 Public Works Department COMPANY5600: CEMETERYFUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND REVENUE 4610 Lot Sales 88,000 89,700 89,700 91,000 91,000 91,000 93,275 93,275 4612 Grave /urn Digging - 28,500 28,500 29,000 29,000 29,000 29,725 29,725 4613 Monument/Marker Locating 2,450 2,450 2,500 2,500 2,500 2,563 2,563 4614 Cremation Vaults 1,225 1,225 1,250 1,250 1,250 1,281 1,281 4615 Holiday/Weekend Fee - 2,050 2,050 2,100 2,100 2,100 2,153 2,153 5010 Investment Interest 9,000 9,000 9,000 9,000 9,000 9,000 9,225 9,225 5399 Other Misc Revenue 2,000 2,000 2,000 2,000 2,000 2,000 2,050 2,050 Total 99,000 134,925 134,925 136,850 136,850 136,850 140,272 140,272 SALARIES 6110 Regular Employees - - 6113 Overtime - Regular 6,120 6,120 6,120 6,250 6,250 6,250 6,406 6,406 6114 Overtime - Temp - - - - - - - - 6123 Salaries - Other - - - - - - - - 6138 Medicare 90 90 90 92 92 92 94 94 6139 FICA 380 380 380 390 390 390 400 400 6141 Pension - PERA 450 450 450 460 460 460 472 472 6142 Worker's Compensation 35 35 35 36 36 36 37 37 6144 Long -term Disability Insurance - - - - - - - - 6145 Hospital & Life Insurance - - - - - - - - Total 7,075 7,075 7,075 7,228 7,228 7,228 7,409 7,409 6211 SMALL TOOL & EQUIPMENT Hand Tools 300 310 310 320 320 320 328 328 Metal Detector - Monument Locator - 400 400 - - - - - Blower Vac - - Hedge Trimmer Wheelbarrow - - - Ground Thawing Equip - Replacement 5,900 5,900 6,000 6,000 Cartegraph /GIS License 625 - - - - - Mud Mats 2,000 2,000 Total 6,825 710 710 6,220 2,320 2,320 6,328 6,328 6229 GENERAL SUPPLIES Tree /Shrub /Annual Flower Replacement 1,800 1,830 1,830 1,860 1,860 1,860 1,907 1,907 Pulverized Dirt 500 460 460 470 470 470 482 482 Seed 500 510 510 520 520 520 533 533 Flags, Carpet, Wood, etc. 1,000 1,020 1,020 1,020 1,020 1,020 1,046 1,046 Hydroseed Supplies 500 550 550 550 550 550 564 564 Bench for central area - - - - - - - - Total 4,300 4,370 4,370 4,420 4,420 4,420 4,531 4,531 6231 LEGAL SERVICES Legal Services Fees 250 250 250 250 250 250 256 256 Total 250 250 250 250 250 250 256 256 6235 CONSULTANT SERVICES 871 871 General Engineering & Surveying 700 800 800 850 850 850 Total 700 800 800 850 850 850 871 871 6239 PRINTING /PUBLISHING News Ads, Brochures, Deeds, etc. 200 200 200 200 200 200 205 205 Total 200 200 200 200 200 200 205 205 6249 OTHER CONTRACTUAL SERVICES Grave Excavation 12,250 12,500 12,500 12,750 12,750 12,750 13,069 13,069 Tree Removal, Clearing of Acquired Prop 4,500 - - - - - Rehab Planting Areas 650 - - - - - Cartegraph Maintenance Fee 575 585 585 600 600 600 615 615 Lawn Service 11,800 13,500 13,500 14,000 14,000 14,000 14,350 14,350 Total 29,775 26,585 26,585 27,350 27,350 27,350 28,034 28,034 6255 UTILITIES - ELECTRIC Lighting 895 895 895 915 915 915 938 938 Irrigation 105 105 105 110 110 110 113 113 Total 1,000 1,000 1,000 1,025 1,025 1,025 1,051 1,051 6257 UTILITIES - OTHER LP for Thawing Ground 125 200 200 205 205 205 210 210 Water for Irrigation 485 900 900 920 920 920 1 943 943 Total 610 1,100 1,100 1,125 1,125 1,125 1,153 1,153 6265 REPAIRS - EQUIPMENT Fencing, Misc. 350 360 360 370 370 370 379 379 Parking Lot Lights 750 825 825 850 850 850 871 871 Total 1,100 1,185 1,185 1,220 1,220 1,220 1,251 1,251 6275 SCHOOL/CONF /EXP - LOCAL General Training - - Total - - 6276 SCHOOL/CONF /EXP - OTHER MAC Conference 865 880 880 900 900 900 923 923 Total 865 880 880 900 900 900 923 923 373 CITY OF APPLE VALLEY 2016 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY -5605 Public Works Department COMPANY5600: CEMETERYFUND JDE 2014 2015 2015 2016 2016 2016 2017 2017 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END FROM 15 -16 DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED BUDGET PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE /AUTO ALLOWANCE MAC Conference 230 200 200 200 200 200 205 205 Other 45 45 45 45 45 45 46 46 Total 275 245 245 245 245 245 251 251 6280 DUES & SUBSCRIPTIONS MN Association of Cemeteries 130 135 135 140 140 140 144 144 Total 130 135 135 140 140 140 144 144 6324 CREMATION VAULTS Purchase vaults 1 1,000 1,000 1,000 1,000 1,000 1,025 1,025 Total 1, 000 1,000 1,000 1,000 1,000 1,000 1,025 1,025 6325 COLUMBARIUM Niche Plaques 2,660 3,000 3,000 3,000 3,000 3,000 3,075 3,075 Vases 1,275 1,350 1,350 1,350 1,350 1,350 1,384 1,384 Total 3,935 4,350 4,350 4,350 4,350 4,350 4,459 4,459 6326 CREMATION BOULDERS Individual - - - - - - Companion - - - - - - Scrolls 2,500 1,500 1,500 1,500 1,500 1,500 1,538 1,538 Emblems 600 600 600 600 600 600 615 615 Portraits 500 500 500 500 500 500 513 513 Total 3,600 2,600 2,600 2,600 2,600 2,600 2,665 2,665 6610 DEPRECIATION 19,065 19,000 19,000 19,000 19,000 19,000 19,475 19,475 Total 19,065 19,000 19,000 19,000 19,000 19,000 19,475 19,475 6740 CAPITAL OUTLAY -OTHER ITEMS Tree Removal, Clearing of Acquired Prop - - - - - - To 2016 Embry Way Road Special Assessment 85,000 85,000 To 2017 Grading of Acquired Property 100,000 100,000 100,000 Columbarium 45,000 45,000 Rehab Planting Areas - - - Land Acquisition 3 acres - - - Total 100,000 130,000 130,000 100,000 100,000 Total Net of Personnel 73,630 64,410 64,410 170,895 196,995 196,995 172,621 172,621 TOTAL EXPENSES $ 80,705 $ 71,485 $ 71,485 $ 178,123 $ 204,223 $ 204,223 $ 180,031 $ 180,031 LESS CAPITAL OUTLAY 0 0 0 (100,000) (130,000) (130,000) (100,000) (100,000) Total Exp without Capital Outlay 80,705 71,485 71,485 78,123 74,223 74,223 80,031 80,031 12/10/2015 Apple Vallev 2016 Proposed Budget and Tax Levy Truth in Taxation Meeting December 10, 2015 Truth in Taxation Meeting Purpose of meeting is to present budget to public Purpose is not to address market values Market value determination is part of County spring process 1 12/10/2015 Budget Development Process OGoal Setting Session Held April 17, 2015 dLengthy Budget Development Process OFollow -up Budget Discussions with Council ®Adopt Preliminary Budget and Levy on September 10th ElSelected December 10th as Truth in Taxation Meeting L Notice included in the parcel specific notice sent by the County ®County Mailed Parcel Specific Notices in November ® Budget Data Available on City Website ❑Council "Truth in Taxation Meeting ", December 10th ❑Adopt Final Budget and Tax Levy at December 10th Council Meeting (Backup date December 24th) Updates ® TNT notices - with "final prelim" tax rate slightly higher. Results in 4.1% increase vs 4% ($1 for median valued home) Updated Tax Calculation Pages were distributed Net Impact of the updated info = $1 /yr on median valued home The changes experienced include: Reduction in the overall Referenda Market Value by $6.9 million to a total of $4.69 billion Reduction of $103,282 in total tax capacity Increase of $6,637 of tax capacity captured in tax increment districts (City and CDA districts combined) Reduction of $200 in the median valued home from $218,200 to $218,000 The combined effect of these changes results in a $1 increase in taxes on the median valued home to an increase of $39 over 2015. The taxes on the $218,000 median valued home will rise from $900 to $939 for 2016. 2 12/10/2015 Budget Considerations for 2016 Economy Recovering State budget currently experiencing surplus (AMC bulletin - Dec 7, 2015) $1.2 billion surplus & $1.6 reserve for 2014/15 $ 1.87 billion surplus for 2016/17 excludes inflationary estimates (1.713 for 16/17) Likely no change for Apple Valley Levy Limits Expired after 2014 Residential Property Values Starting to Rise — increases scattered across wide range of increases Results in loss of Homestead MVE for homeowner Commercial Property Values Remain Flat Fiscal Disparities Impact, distribution $ drop of $124,000 2016 Significant Impacts Median Home EMV increasing 4.7% (5.7% TMV) Homestead Market Value Exclusion (MVE) — The MVE residents receive will fall as their values increase. Median Value home taxes will increase because of MVE drop ($6 is increase is attributed to the loss of MVE for `16) Pavement Management Increase $88,200, or 3% Comp Plan Update: 2016 - $104,000 E ($60,000 g/f & $44,000 util) Comp Plan Update: 2017 - $ 95,000 ($80,000 g/f & $15,000 util) Elections $94,500 3 12/10/2015 2016 Significant Impacts (cont'd) VERF Addition of Parks Maintenance, impact of $207,755 Health Insurance COLA Fire Relief Contribution up $128,000 ($56,000 offset by State Fire Aid) Transfer to Municipal Building Fund $ 176,000 Add to Council Contingency $76,000 Minimum Wage Increase, best estimate $5,100 Recreation & Arenas Elections - $1,600 Liquor —Competition impacts Budgeted Sales were reduced 8% from high of 2014 TOTAL BUDGET 4 12/10/2015 Total Budget —All Funds - Revenue 2016 Preliminary Budget Revenues - All Funds $65,111,793 Intergovernmental Licenses and Revenue, Permits, 3,051,381 , 5% $1,096,430, 2% User & Franchise Fees, Other Revenues (fines, interest, 40% etc), $2,199,092 3% Debt Issued, Taxes � $470,000 , 1% 00 Transfers /adm. fee, $9,750,555 , 15% Total Budget —All Funds - Expense Other Operating Costs, $14 , Items for Y0 % Resale, ppp_ppp $7,052,500 , 10% IF V Personal $23,126, Capital Outlay & Depreciation, $19 , 27% Debt Service, Transfers out & $1,060,235 , 2% Adm. Fees, 19 570 2flfl 0 5 12/10/2015 Total Budget —All Funds - Expense 2016 Preliminary Budget Expenses -All Funds $71,703,174 r q _ q q Enterprise ' General Fund, 3,283,22 Road Fund, L 8,491,130, All other Funds, 4,135,787 , 6% _ Total Budget —All Funds — Expense 2015 and 2016 (63.6M in `15 vs $71.7 in `16) $25,000,000 $20,000,000 — $15,000,000 — $10,000,000 — - $5,000,000 — $- - `Gey oy�y ya`e a �� ; J`Ge e� G ye t �P oc ``a\O e �� o4 , Oq 2015 2016 6 12/10/2015 Total Budget —All Funds — Expense 2015 and 2016 (63.6M in `15 vs $71.7 in `16) $25,000,000 $20,000,000 — Capital Outlay up $5.7M $15,000,000 - - $10,000,000 - $5,000,000 - $- - Ge 5 yti aN e OW NO a� c� �`' 9.+ IV Qe�y `OQ � <e� Gad O oy�e`y 2015 -2016 2016 General Fund Revenues General Fund Revenues 2016 Proposed Franchise Fees $30,283,220 & Other Taxes Licenses & 2% Permits 3% State Police & Fire Relief Aid Taxes Park & Re(Wlo 75% Chgs & Rents 4% Other Charges for Services & Fines &R5 %ts Penalties % Transfers In, Other Admin charges Revenues & Reserves 1% 7% 7 12/10/2015 Trend of LGA & Homestead Credit Local Government Aid & Market Value Homestead Credit Received by City of Apple Valley $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 eneral O O O O O O O O O O O O O O O O 5 y ti ti 2016 General Fund Expenses GExpenses Fund Breakdown by Expenditure type $3° °283,221 Commodities / Other, $7,460,396 , Capital j 25% Outlay, $177,255,3% Transfer to Personal Road Impr. Fund, $3,028,200 , 10% Transfer to Muni Bldg Fund, $171,500 , 0% 8 12/10/2015 2016 General Fund Expenses — General Fund Expenses Breakdown by Function $30,283,220 Transfer, Annual Street Insurance & $171,500 Maint Prog., Contingency, / $3,028,200 $450,760 Finance & IT,� $1,637,180 Community Public Safety, Development, $11,254,893 $908,770 Council,Admin, Parks & Rec, HR, $1 $5,476,109 Public Works, $4,977,842 UWO Legal, $509,580 2016 General Fund Expenses — General Fund Expenses Breakdown by Function $30,283,220 Police 1$886451 844 Park and Recreation 4$ 476825 Public Works $47685 6 Annual Street Maintenance Program $3'02�8�200 Fire $ $2241 8 7 049 City Council, Administration &.. $ g { 7 86$ 3 Community Development & Code.. 1153 60 Information Technology $745;170 Finance & Data Processing 892 ;010 Insurance / Contingency 450;560 Transfers $ -171,500 Legal Services $509;580 2015 Budget ■ 2016 Budget 9 12/10/2015 Budget Items of note: Street Maintenance Fire pumper truck Program continues $8.5M 3 Single Axle Snow plows Palomino Hills 41h = Street Maint. Veh. & Equip. Longridge 1st Toughbook Laptops for 15 St Ext 157th St Greenway underpass Police &Fire Water meter replacement F Kelley Park — Playground Parks dept in VERF Tiles Replacement $207,755 inc. in G/F Aquatic Center- ReRoofing 1 new FT Position Redwood — Remove Diving Storm Water Utility Board Standard Maintenance AVCC Lobby Improvements 2 police Cars Teen Center - Flooring Prelim Budget Accomplishes Objectives Residential Property taxes will rise 4.2% ($38 per year) for median valued home ($901 to $939) Continues goal of the City Council to not Specially Assess for the annual street maintenance program. Made possible by canceling an existing park bond levy. 10 12/10/2015 PROPERTY TAX LEVY Property Tax Levy Components Component Levy General $18,566,000 $19,389,555 $ 823,555 4.4% Fund Street Maintenance 2,940,000 3,028,200 88,200 3.0% Program (levy supported) Property Tax 200,000 150,000 (50,000) (25 %) Delinquencies Ice Arena Support 121,000 121,000 -0- 0% Debt Service - 910,000 936,000 26,000 2.9% Voter Approved Debt Service- all 397,000 433,245 36,245 9.1% other levy supported Total $ 23,134,000 $ 24,058,000 $ 924,000 4.0% 11 12/10/2015 2016 Budget Maintains Support of Deb Service and Street Maintenance Program 0 20% 18 18 .3% 18.3% 0 18% 16.9° 16% 15.4% 14% �? ' ar. o 0 0 12% 10% 8% 6% o o M 4 °/a 00 o 0 0 0 00 2% ui ui ui ui �+ 0% N Cl) La co r- CD CD CD CD CD CD CD O O O O O O O N N N N N N N ® Tax Supported Street Maintenance Levy as % of Levy ❑ Tax Supported Debt Service as % of Total Levy VALUATION INCREASES AND TAX IMPACTS 12 12/10/2015 Overall Property Values increase 5.65 %: .e Property (prelim j 2016 Residential $3,433,970,784 $3,649,976,793 6.29% Comm./ Industrial $493,716,400 $499,922,600 1.26% Utility $12,312,400 $12,977,100 5.40% Agricultural $8,797,900 $8,090,300 -8.04% Cabins $236,900 $256,400 8.23% Apartments $239,103,016 $253,685,404 6.10% Personal Property $40,284,100 $42,548,000 5.62% Total $4,228,421,500 $4,467,456,597 5.65% Overall Tax Capacity Increases 5.25% % Change in Tax Capacity by type (Overall 5.25% increase in '16) -10% -5% 0% 5% 10% Residential C &I Utility Agricultural Cabins Apartments Personal Property pay'16 New Construction value ■ Pay'16 MV Appreciation 13 12/10/2015 Overall Tax Capacity Increases 5.25% Change in Tax Capacity by type (Overall 5.25% increase in'16) -10% -5% 0% 5% 10% Residential � - C & I 1:1% 0.1% Utility 0.0% Agricultural Cabins 0.0% Apartments 0.5% Personal Property 0.0% pay'16 New Construction value ■ Pay'16 MV Appreciation `15 to 'l 6 A e valley e ja a p1 - IVI Increase � � �. �{}� Pmroant Champe Mar'kBt �. �� „ -�� Value 20iFY076 .Y � .r , g ! �+. e . N. rre.,g.rn v.w. - w n 117h17. r J r rS 41 14 12/10/2015 0 15 Ap,kk a4 0 TMV C ang 1• 14 Z D15 Market Yalue 7414 -1+115 20351ncea aeeU FOpeiry Vnim !L CNnp T014 ro 1015 ® apx -i.EM r _ #64 _ n m _vx -+e 15.59E Mn tliarpnlnYW _ �ecrmeN Vaks _ 1 0 05 1 2 3 d kHes Residential Property Values Recovering Assessors Estimated Market Value Median Value Homesteaded Residential $300,000 $250,000 2040, 00841 ,4093S,S0 $200,000 24,800 ,,,� _. 21 207,300 203,80 208,100 96,100 Q97,400 186,00b 82,500 $150,000 75,100 $100,000 $50,000 M 4 117 O CD 1I O O O N C7 Q 117 Zfl O O O O O O O O O O O O O O O O O N O O N N N N N N N N N N N N N N 15 12/10/2015 The Median Value Home Increased 5.7% in TMV Change in TMV - Pay 2016 (median TMV change = 5.7 %) 2000 v 1800 0 0 R 1600 or a. R 1400 1200 w 1000 800 ° 600 400 Z= 200 0 o a o 0 0 0 0 0 0 0 0 0 o a a o 0 0 0 0 0 0 0 0 0 0 o a In M N O N CO -e In W r 00 a) O N M In f0 r 00 O N O O O O O 0 0 0 0 0 0 0 0 2 N N N O O O O O O O O O O O O O C? N O O N M In f0 r 00 0 0 0 0 0 0 0 0 0 0 0 0 0 O r f0 00 O r N N AV City Taxes on Median Valued Using Median Value in each community means half of the Home Compares Favorably to homes pay m o r ea d half pay less than Similar Communities (pay16) community Edina $1,265 Eden Prairie 1,180 Minnetonka $ ,151 Maple Grove $1,04 St. Louis Park $1,009 Woodbury $972 Brooklyn Park $972 Rosemount $959 Lakeville $940 Includes Road Apple Valley 44.687% $939 Reconstruction Burnsville 937 Levy Bloomington E11*14 937 Plymouth I= I 1 $ 06 Eagan ArAFT $8 6 $- $250 $500 $750 $1,000 $1,250 $1,500 (% in bar is Tax Capacity Extension Rate) 16 12/10/2015 Apple Valley's Preliminary Total Tax Levy - Moderate in Comparison to Comparable & Neighboring Cities(pay2016) 12.0% 10.0% 8.0% 6.0% a.0 %o on 2.0% 0.0% J .� `Z A ,a �g V a\ o'c , c o 0 a o t? `�o o`y ye• �e �o �t. a� oa a e` a5 °� �` ` p Q c e �. `o , <r b �o �, �o Q\ ` �o .�. aQ� Q �� o o� a��aeo oy `oJe C -; Q Q Ct` Source: MLC & MNDOR TAX IMPACTS - MEDIAN VALUED HOME 17 12/10/2015 Sample Calculation (city portion only) Property Value 218,000 Less Homestead MV Exclusion (17,620) =Taxable Market Value 200,380 State Class Rate 1.0% = Tax Capacity 2004 Property Tax rate 44.69% = Gross taxes paid $ 895 Plus Referendum 44 Property Tax Dollars Paid - City $ 939 Sample House Example #1 Median Valued Home pay 2016 Market Value $ 218,000 that experienced 1.76% increase Represents the Median Sample Home in Apple Valley Levy for Proposed 2016 increase by $924,000 or 1.0% Gen fund share of Levy increases ($ 911,755) Changes Tax Extension /Tax Capacity Rate from 45.274% to 44.687% Represents 50% of homes at this level or lower Property Taxes 2015 2016 Change City 859 895 $ 36 City Ref 42 44 $ 2 MVHC - - - Total 901 939 $ 38 Percentage Change 4.2% 18 12/10/2015 Sample House Example #2 Median Valued Home in `15 (experiencing 8.36% increase) pay 2016 Market Value $ 225,500 that experienced 8.36% increase (10% inc in TMV) Levy for Proposed 2016 increase by $924,000 or 4.0% Gen fund share of Levy increases ($ 911,755) Changes Tax Extension /Tax Capacity Rate from 45.274% to 44.687% Represents 75% of homes at this level or lower Property Taxes 2015 2016 Change City 859 932 $ 73 City Ref 42 45 $ 3 MVHC - - - Total 901 977 $ 76 Percentage Change 8.4% Sample House Example #3 Median Valued Home in `15 showing no increase pay 2016 Market Value $ 208,100 that experienced -0% no increase Median value from 2015 Levy for Proposed 2016 increase by $924,000 or A 00/, Gen fund share of Levy increases ($ 911,755) Changes Tax Extension /Tax Capacity Rate from 45.274% to 44.687% Represents Property Taxes 2015 2016 Change City 859 847 City Ref 42 42 - MVHC - - - Total 901 889 ($12) Percentage Change -1.3% 19 12/10/2015 STATEMENTS OF ESTIMATED PROPERTY TAXES PAYABLE 2016 HAVE BEEN DELIVERED t1 �_ Property Valuation 2 Year Process — 2016 taxes based on 1 -1 -15 values • January 1, 2015— Property Valued by Dakota County Assessor (includes Assessor review in 2014) • March 2015— Property Value Notices Sent to Owners • June 2015— Board of Equalization Meets to Hear Valuation Objections • Nov 2015— Value Used for Preparing Parcel Specific Notices for Taxes of NEXT yr. (2016) 48 20 l2/lO/2O15 PROPOSED TAXES VALUES W- Truth in Taxation Notice — T_ KII includes both Estimated Market Value and Taxable Market Value " Tr T" . TNT Notice includes taxes for each jurisdiction gr TNT notice — does not include impacts of voter approved school referendum Truth in Taxation Notice — includes both Estimated Market Value and Taxable Market Value PROPERTY XATMN&RECORDS PROPOSED TAXES 2016 VALUES ANO CLASSIFICATION Taxes Payable Year 2015 2016 APPLE VALLEY &IN M1 2"194 PROPOSEUTAX PROPERTY TAX STATEMENT The thne in proOde feedback on Proposed Property7axes and Meetings by Jurisdiction for Your Property 21 12/10/2015 TNT Notice includes taxes for each jurisdiction aI, -year ir3Nea ennMU6 [pnp m Tai. G uiY Proposed Property Taxes and Meetings by Jurlsdictlan For Your Property aaYte"cl lntormeticrs hb ntl_n9 I nlumatFrsn Actua9 � Pro po ®adsil7s ErA'fE.C�dHtAL TAX NC rR.CQ9G \FFr4tiG S .� $ J]tl 4CxOTACdNiTY w"3i..Po S�SB CABS AGOLMVA£AgASTWVTffX! EEC. 1. 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LFC 9.2515dIe PL9 _ LErRZkKYeSrAi! fC3LN::L CS1A3"3"@�Ei25 R'. :titE AFJ 351'51 -1855 —Mmiol "tAAtOd5 ST PALL NJ;Fi1d1 -lad 3rH£R II£C WLTAANG U9]TRJCTS N6 F0.LiiJC. lF2 r.M 9@i0 OO.W., TAX nLCfi9.lENT TAX HG FLBLC 4FFf!!G -. -. -- �_ -.... _. 06 ' QTA t.S IECU'wa""E SPec�r ne.+.=m..wry s zsma 5 z;�asa ts% See Re--. &do Far 7rnparYanr lnfsxrrtetian 22 12/10/2015 TNT notice — does not include impacts of voter approved school referendum Y'OTE€i APPfCY�FA LEYfS 38685 611 u3 OTF1ER.iCCAC LEVf3 936.21 SSA Ypw scNOd dsA dA 1e@Jetl b![PEam9 4 u'.inR'3 gecE[n k'Te �3 @,m a5�ym' +iV bi'Pe m'ss,3e setod ds5ie:vu�a6ov.'e3 p[geery'fl[!te2l16 nei be Pi7w�>e SecR � vaC orris ro3ee. METNO SPECWI TR NG>31�TS 50_62 56.32 AFT.4C!= 'CI_eTANCCtNCxY OEC 2c`YJ,S A1Jl PM 39030 -z T5TN lE fFiGF�:LTlW CCL■lCt CFWAF€Ei5 ST ?A:L?.N 35101 -1815 S LV SM c31+f]21660 ST F'AEF -iN %101 -1&' . OTHER %PEC Ih.L TR.ING D88TR9CTS W P.Ff ®EETFG ........- 9&Y6 wwi. - TR %1NC REMENT TR% NC PV -Ei1C hE€T!G AO AIX ----- - __________ _- FISCAL WSPRRfIY TA% NCR -ES'C bFET6JG .. TOTALS IE..I W s See Reverse Side for lmpvriant information Where Your Tax Dollars Go — Breakdown of Property Taxes Paid 14 F E , I \Irl\I':I) 5■I'.1.■ ES [) I ".1:111 111c q 1M1 GM 1 Y.T1k.11.C- � g '. a : bill Other .037 County .225 City .364 School .375 54 23 12/10/2015 Truth in Taxation Notice Calls No Calls Received in response to notice Property Value /Class /Status questions directed to County COUNTY ASSESSORS OFFICE 651- 438 -4200 State of Minnesota Property Tax Refund Programs Based on Household Income and the Property Taxes Paid on your Principal Place of Residence State of MN Offers Two Programs Available for Owners of Homestead Property and Renters • Homestead Credit Refund (For 2015 Total Household Income Maximum of $107,150, Maximum Refund of $2,620) Max Renter refund $2,030 Property Taxes that exceed between 1.8% or 2.5% — based on income Owned and lived in home on 1 -2 -15 Classified as Homesteaded Property Full or Part Year resident May not be claimed as a dependent by others • Special Property Tax Refund (Eligible if Net Property Tax Increased by more than 12 Percent, and Increase was at least $100. Maximum Refund of $1,000. Renters May Also Be Eligible for Property Tax Refunds from the State More Information Available at: www.taxes.state.mn.us 24 12/10/2015 Senior Citizens' Property Tax Deferment Is Administered by the State of Minnesota Must be 65 years old Household income is $75,000 or less Must have lived in home at least 10 years Mortgage balance must be < 75% of property value Property taxes exceeding 3% of net income State pays remaining tax as a low interest loan Unpaid tax and interest becomes lien on property The lien must be paid at the time of sale To Summarize Residential Property taxes will rise 4.2% ($38 per year) for median valued home ($901 to $939) Continues goal of the City Council to not Specially Assess for the annual street maintenance program. Additional information available on website www.dapple- valley.mn.us 25 12/10/2015 Action Items Conduct Truth in Taxation meeting Consider Resolution Adopting 2016 Proposed Budget and Property Tax Levy 26 :�0 ITEM: 5.F. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: Adopt Resolution Authorizing Transfer from Liquor Fund to General Fund for 2015 Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: Adopt the resolution authorizing the transfer of $600,000 from the Liquor Fund to the General Fund for 2015. SUMMARY: Each December the City Council approves the yearly transfer from the Liquor Fund to the General Fund. Since 2002, $6,330,000 has been transfered to support General Fund operations. The 2015 budget included $600,000 in transfers from the liquor operations. BACKGROUND: For 2015, the City Council has directed that these amounts transferred are to support the purchase of six police cars, a snow plow, and to support recreation programs in the community and thereby lowering the property tax levy. The following table recaps the projects and equipment supported by the transfer from the liquor fund over the past four years.. Annual Municipal Liquor Store Transfers Support the Community Year Amount Expenditures Supported by Annual Transfer 2012 $525,000 Five Police Squad Cars and Park & Recreation Activities 2013 $525,000 Four Police Squad Cars and Park & Recreation Activities 2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Park & Recreation Activities 2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Park & Recreation Activities BUDGET IMPACT: The General Fund included a $600,000 budgeted transfer from the Liquor Fund in 2015. ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2015 - RESOLUTION AUTHORIZING THE 2015 TRANSFER FROM THE LIQUOR FUND TO THE GENERAL FUND WHEREAS, the 2015 General Fund budget included a transfer from the Liquor Fund in the total Amount of $600,000.00; and WHEREAS, there is sufficient money in the liquor fund to meet the fund's operating costs and to make the transfer to the General Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that effective December 31, 2015, the amount of $600,000 shall be transferred from the Liquor Fund to the General Fund to support recreation activities in addition to public safety and public works capital expenditures. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk :�0 ITEM: 5.G. 000 Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: City Fee Schedule Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: 1. Hold a public hearing on the proposed Fee Schedule. 2. Adopt the resolution approving the City's Fee Schedule, effective January 1, 2016. SUMMARY: Attached for your consideration is a resolution approving the City's Fee Schedule, which sets fees and charges for various products and services. If approved, the Fee Schedule would be effective January 1, 2016. As you know, previously the Council set the City's fees via ordinance. The fees and text that are currently in effect by City Code appear in black. The amendments are listed under "Proposed Fees" or in red. Proposed changes include additions, deletions, and revisions to cemetery fees, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The Departments /Divisions submitting changes indicate the proposed rates more accurately reflect costs associated with the same or are a result of increased fees being charged the City. Inspections, license, and permit fees were revised to recover costs. Water, sewer, and storm drainage utility trunk charges and construction- related items were increased according to the Engineering News Record cost index of 2 %. In addition to the changes mentioned above, other minor modifications were made in order to help clarify and simplify the schedule. BACKGROUND: Proper notice of the public hearing was published as required by law. BUDGET IMPACT: N/A ATTACHMENTS: Background Material Resolution Exhibit Description Current Proposed Required by Fees Fees Section CEMETERY FEES 92.15 Original Cemetery Lot Sales /Addition 10: Resident with marker privileges S945.99 $866.00 Non - resident with marker privileges $40.00 $1,732.00 Resident with monument privileges 0.00. $1,190.00 Non - resident with monument privileges Q'', $2,380.00 Additions 11/12: Resident with marker privileges Q' ,'�0 $1,138.00 Non - resident with marker privileges Q'',''�0 $2,276.00 Resident with monument privileges $ ,^�0. $1,460.00 Non - resident with monument privileges Q'', $2,920.00 Addition 30: Resident with marker privileges $430.00 $440.00 Non - resident with marker privileges $955.00 $880.00 Resident with monument privileges X89 $754.00 Non - resident with monument privileges $ , $1,508.00 Additions 31/32/33: Resident with marker privileges 5530.00 $544.00 Non - resident with marker privileges $1,060. $1,088.00 Resident with monument privileges $845.00 $866.00 Non - resident with monument privileges $1,699 -98 $1,732.00 Addition 34: Sin le Boulder Double Boulder Resident Non- Resident Non - resident resident S4 � Q �n $1,820.00 $3,640.00 $2,060.00 $4,120.00 Page 1 Description Current Proposed Required by Fees Fees Section Additions 50/51: Single Niche Double Niche Level Resident Non- Resident Non - resident Q res �� 1 584 -99 $1,690..0 $, 7$ $2 , 5 40.00 $866.00 $1,732.00 $1302.00 $2,604.00 2 6189:-99 X88 -99 $ , ' 9 $922.00 $1 $1,378.00 $2 3 eo e, n2Q $2,95 $978.00 $1,956.00 $1,460.00 $2,920.00 $1 $1 $1,082.00 $2 $1,624.00 $3 5 $ e�Q 999 e2�Q $1 $2 276.00 $1 $3 6 X889 99 x,000.09 $, io.00 8� $1026.001 $2 $1 $3 6 Corner X109 89 X499 89 N/A N/A Administrative Transfer $15.00 per document Columbarium Niche Name Plate (additional or inscription) $270.00 $278.00 Columbarium Niche Vase X45-89 $145.00 Cremation Boulder Emblem $160.00 $165.00 Cremation Boulder Portrait $270.00 $280.00 Cremation Boulder Scroll (each additional) X8-99 $215.00 Interment/Opening Fee: Columbarium niche (includes memorialization plaque $388 -99 $390.00 and one inscription) Cremation boulder (includes 2 scrolls) $445.00 $445.00 Vault - adult (over four feet) X39- $955.00 Vault - child (two feet one -inch to four feet) $530.09 $545.00 Vault - cremation e ^x-00 $465.00 Vault - infant (under two feet) x .00 $380.00 Monuments and Markers Locating Fee X5-99 $120.00 Outer Cremation Container X5-89 $120.00 Overtime Fee X5-99 $120.00 Right of Subsequent (Second, Third, etc.) Burial 50% of current lot cost Title Change Fee (Owner Deceased) 545.00 $50.00 per certificate Weekend/Holiday Fee (any activity) X5-99 $325.00 Page 2 Description Current Proposed Required by Fees Fees Section CITY FEES AND MATERIALS Administrative Processing: Nuisance invoice $50.00 Special assessment (plus interest as adopted by resolution) $50.00 Annual Subscriptions (Mailed): City Council agendas $22.00 City Council meeting minutes $58.00 Parks and Recreation Advisory Committee agendas $10.00 Parks and Recreation Advisory Committee meeting minutes $24.00 Planning Commission agendas $20.00 Planning Commission meeting minutes $55.00 Antenna Site Leases: 1 - 9 antennas (annual) e27,945. $28,900.00 Each additional antenna or reserve space of antenna (annual) $2,000.00 Annual lease adjustment 3.5% or CPI (Whichever is greater or negotiable) Escrow - equipment upgrades /modifications (administration and Actual cost plus 10% plan review, agreement modifications and amendments, engineering and field inspections) Escrow - new installation (engineering and field inspections) Actual cost plus 10% Ground space - 300 sq. ft. Included in lease Ground space - greater than 300 sq. ft. (annual) $3.00 sq. ft. New installation application fee (administration review and $2,500.00 agreement preparation) Books: City Code book $50.00 Chapter 153 (subdivisions) $5.00 Chapter 155 (zoning) $12.00 Comprehensive Plan book $30.00 Copies: CD $5.00 DVD's of meetings $25.00 $4-.24 Oversized commercial building plans $5.00 Photocopies $0.25 Page 3 Description Current Proposed Required by Fees Fees Section False Alarm Charges: 130.42 Fourth and each subsequent Fire response in any calendar year X5.00 $350.00 Fourth and each subsequent Police response in any calendar year $120.00 Franchise Fees and Other Fees Charged by Franchise Holders: 119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG Fee $.50 mo. 119.27(D)(1) Electric: Percent of gross on each account not to exceed $25.00 per month: Single family residential 2% Multiple family residential 2% Commercial/Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Maps: Land use $2.50 Street - color (first one to residents /AV businesses no charge) $2.50 Zoning $2.50 Property /Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc) $5.00 Audio tape copies of statements (compact disc) $5.00 Dog license owners list $50.00 Finger printing (2 sets of cards) $10.00 Letters of clear record $10.00 Police and Fire background check for daycare /foster care $6.00 Squad car DVD copies $5.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Zoning Compliance Letter $32.00 $33.00 Page 4 Description Current Proposed Required by Fees Fees Section CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: Construction Cost Fee = % of Construction Cost $0 - $250,000.00 7.20% $250,000.00 - $500,000.00 5.90% $500,000.00 - $750,000.00 5.40% $750,000.00 - $1,000,000.00 5.10% $1,000,000.00 - $2,000,000.00 4.70% City Engineering Hourly Rates: Assistant City Engineer $,75 $115.00 City Engineer $79.00 $135.00 Construction Coordinator $63-75 $100.00 Engineering /Construction Technician $60.75 $85.00 Engineering Intern $26.75 $45.00 Natural Resources Coordinator @`� $90.00 Public Works Technician S`� $75.00 Water Quality Technician $54.25 $80.00 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work X3.00 $229.69 Municipal Attorney e'er $149.35 Municipal Paralegal $89.00 $91.67 Page 5 Description Current Proposed Required by Fees Fees Section INSPECTIONS AND PERMITS Building Permits and Fire Alarm Systems: 150.04 & 93.21 Total Valuation Fee $1.00 to $500.00 $52.00 501.00 to 2,000.00 $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00 2 to 25,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 50,001.00 to 100,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof. Commercial Flat Rate Permit Fees (plus state surcharge): 150.04 Commercial roofing $433.00 Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee) $169.00 $170.00 Commercial: New and existing per feeder $4,75 $6.90 More than 200 ampere feeder $16.50 $17.00 each Concrete encased electrode $38.00 $39.00 Existing one or two family dwelling and accessory structure: 0 -14 feeders or circuits $6.90 each 15 or more feeders or circuits $ i og.09 $110.00 per unit Existing multi - family structure: 0 -9 feeders or circuits $6.90 each 10 or more feeders or circuits $75.00 $77.00 per unit Luminaire retrofit modifications $0.31 per fixture Manufactured home $38.00 $39.00 Page 6 Description Current Proposed Required by Fees Fees Section New one or two family dwelling: Maximum of 400 ampere and 0 -30 circuits W9.00 $110.00 Maximum of 200 ampere and 31 or more circuits $4,75 $6.90 each More than 200 ampere $ 6.59 $16.90 each New multi - family structures: 0 -20 feeders or circuits e'7� $77.00 per unit 21 or more feeders or circuits $4,74 $6.90 each Outdoor signs, transformers, and outline power $5--75 $5.90 Permit fee and /or trip charge (minimum) $39.00 $39.00 Power service fee: 0 -400 ampere $39.89 $39.00 401 -800 ampere $€4.00 $65.00 801 ampere and above $488 -89 $110.00 Reattachinent of electrical components for multiple units $23.00 per unit Reconnection of feeder or circuit $2-19 $2.25 Recreational vehicle site S4,74 $6.90 Retrofit of existing fixtures $0.30 Separate bonding inspection $39.00 $39.00 $2 Street, parking lot, outdoor lighting, and traffic standard $4-59 $5.60 Tech circuits - alarm communication, remote control, $8.98 $0.92 and signal circuit (0 -50 volts) Transformers for light, heat, and power: 0 -10 KVA $i6 59 $16.90 11 KVA or more Q?�9 $33.30 Fire Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0163 93.21 (minimum $72.00 $73.00) Underground and above ground fuel tanks - contract valuation $0.0163 multiplies by (minimum $72.00 $73.00) 150.04 Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits 150.04 and Inspections (plus state surcharge): Residential fees for -new construction (built to IRC): Fireplace W7.00 $109.00 Furnace only W7.00 $109.00 1 furnace and 1 A/C W7.00 $109.00 More than I furnace and /or A/C $449.89 $152.00 All other residential (gas lines, bath fans, etc.) W.89 $62.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 (minimum $73.00) Page 7 Description Current Proposed Required by Fees Fees Section Other Inspections and Fees (plus state surcharge): $61.00 pe f 1401i Health - licensing inspections (minimum 11 /2 hour charge) $62.00 Investigation fee for work without a permit 200% of pennit fee Inspections for which no fee is specifically indicated $600 $62.00 per hour (minimum 11 /2 hour charge) Inspections outside of normal business hours $92.00 $84.00 per hour Move overweight structure $110.00 Re- inspection fee: First re- inspection $31.00 Each inspection thereafter $61.00 $62.00 Special inspection fee $92.00 $84.00 per trip Plan Review Fee: 150.04 Additional plan review required by changes, additions, or $62.00 per hour revisions to approved plans (minimum 1 /2 hour charge) Commercial electrical plan review $80.00 per hour Cursory plan review of State reviewed projects for delegated 25% of permit fee inspections Percent of building permit fee 65% of permit fee Percent of building pennit fee for similar plans previously reviewed 25% of permit fee Plan review fee for similar plans previously reviewed 25% of permit fee Pre -plan review fee (no existing pennit) $62.00 per hour (minimum 1 /2 hour charge) Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by $0.0163 (minimum-$ -7100 $73.00) Residential fee (built to IRC) per plumbing fixture $11.50 (minimum $61.00 $62.00) Backflow prevention $600 $62.00 Water heater or water softener $61.00 $62.00 Public Right of Way Excavatio n,'Obswdetien D,. ffni $26.50 $27.00 96.06 Public Right of Way Obstruction Permit $150.00 97.05(A) Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) $1 00 $164.00 97.05 For every 1 linear foot in excess of 100 linear feet $8.4-7 $0.18 Obstruction permit $54.00 $55.00 97.05 Registration fee $42.90 $44.00 97.04 Residential Flat Rate Permit Fees (plus state surcharge): Deck $145.00 $149.00 Deck repair $0-00 $112.00 Demolition $0-00 $112.00 Fence over six feet high $0-00 $112.00 Mobile home installation $1663.00 $167.00 Retaining wall over four feet high $145.00 $149.00 Retaining wall over eight feet high X0.00 $185.00 Page 8 Description Current Proposed Required by Fees Fees Section Roofing (complete roof) e'er $149.00 Roofing and siding combination (one residential home) $230.00 Roofing repair Q $112.00 Siding $145.00 $149.00 Siding repair $ ,� $112.00 Spa/Hot tub $72.00 $73.00 Swimming pool (above ground) S, � $112.00 Swimming pool (in ground) e'er $112.00 Window and door replacement (all changes and installs) $ i i 0.09 $112.00 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer and water X88 $62.00 Sanitary sewer $61.00 $62.00 Water W99 $62.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge) 51.58 New installation $485.00 Repair or upgrade $75.00 Vacation of Public Easements $ 162 . 00 $167.00 153.31 Page 9 Description Current Proposed Required by Fees Fees Section LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $500.00 On -sale temporary (up to 10 days) $50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: Off -sale $200.00 111.42 On -sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale cocktail room $600.00 111.42 On -sale Sunday $200.00 On -sale temporary liquor (1 to 4 days) $50.00 111.38 Application fee $500.00 111.25 Malt liquor: Off -sale $200.00 111.41 Off -sale Sunday $50.00 On -sale brewer taproom $600.00 111.40 On -sale Sunday $200.00 Application fee $500.00 111.25 Wine: 111.22(A) On -sale $1,500.00 Application fee $500.00 Page 10 Description Current Proposed Required by Fees Fees Section Additional investigation /application fees: 11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty: 111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Animal pickup $30.00 Boarding fee $18.00 per day Quarantine boarding for cats $18.00 per day Disposal of animal $35.00 Euthanasia of animal $25.00 Catteries: 91.05 Origination fee $75.00 Annual fee $75.00 Christmas Tree Sale Lots: 114.21 License X09-90. $105.00 Clean up deposit $200.00 Coin Operated Amusement Devices: 112.03(A) Per location �'� $18.00 Plus per machine Q , 00 $18.00 Dogs: 2 -year licenses: 91.15 Male or female $20.00 Duplicated tag $5.00 Animal pickup $30.00 Boarding fee $25.00 per day Quarantine boarding for dogs $25.00 per day Disposal of animal $35.00 Euthanasia of animal $25.00 Page 11 Description Current Proposed Required by Fees Fees Section Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels: 91.05 Origination fee $75.00 Annual fee $75.00 Extractions /Commercial Sand and Gravel: 150.15(A) Initial application fee X 9-84 $3,800.00 Annual fee S9,940.04 $10,135.00 Escrow deposit S10,250.04 $10,560.00 Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Fuel Dispensing Facility (per fueling static position) $65.00 $67.00 116.02(A) Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck x-99 $160.00 Each additional truck 560.00 $62.00 Manufactured Home Park: 151.04(A) Application fee $220.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 $2.00 ea. lot occupied lots Final permit fee $7.00 ea. lot Massage Therapy Business: 123.03(B) Application fee $300.00 Initial investigation fee $300.00 Additional investigation /application fees: Change in owner /officer $120.00 Change in on -site manager $120.00 Amendment to license $75.00 Massage Therapist: 123.03(B) New application fee e $108.00 Renewal application fee 575.00 $80.00 Page 12 Description Current Proposed Required by Fees Fees Section Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) x-190:00 $120.00 Temporary (per person) $75.00 $80.00 Precious Metal Dealers Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Signage: 154.04 Business signs s i 6o.00 $165.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Handling fee for removal from right -of -way $15.00 Monument signs $1 $1,716.00 Variance $256r.00 $265.00 Tobacco or Tobacco Products (2 -year license) $500.00 115.03 Civil penalty: 111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $45.00 $47.00 152.43 Vending Cart e,� $162.00 118.03 Page 13 Description Current Proposed Required by Fees Fees Section SUBDIVISION AND DEVELOPMENT FEES Commercial/Multiple Residential Site Plan Review: $224.00 $230.00 153.21 Escrow Fees: Application Escrow Amount Preliminary subdivision Q'� per acre $198.00 Preliminary planned developmene $ ,�Q minimum for single family $1,980.00 Waiver of subdivision (initial deposit)' $3 4�0 minimum for commercial /industrial and $3,960.00 townhouses/multiples $6,19 1. 00 maximum $6,377.00 Final planned development' $2 ` �Q for initial deposit $2,640.00 Final subdivision application' e''� for 1 to 3 lots - initial deposit $2,640.00 $5 'moo for 4 or more lots - initial deposit $5,278.00 Conditional Use Permit $960.00 $990.00 Rezoning (when site plan is involved) $yg.gg $990.00 Interim Use Permit (when site plan is involved)' $660.00 Final plat $644,04 $660.00 Minor /corrective subdivision $641.00 $660.00 Site plan review/building permit authorization $960.00. $990.00 Variance $64 1.00 5660.00 Sketch plan $641.00 $660.00 NOTES: ' These are escrow deposits with minimums /maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. Page 14 Description Current Proposed Required by Fees Fees Section Final Plat e'er $198.00 35.29 Additional fee for each lot over 10 $3.00 Minor or Corrective Subdivision $2i3.04- $220.00 153.34 Natural Resources Management Permit: 152.15 Single famil $454,08 $162.00 Duplex, townhouse, condo (up to 16 units) S 133.00 first unit + Q'� each additional unit $136.00 + $27.00 Condo, apartments (16 units and greater) S530.00 first 16 units + e'er each additional unit $540.00 + $11.00 Commercial, institutional, industrial $44 5.00 first 10,000 SF of building + $64.00 each additional 10,000 SF or Fraction thereof $454.00 +$65.00 Natural Resources Management Permit - Excavation: 152.15 Number of Cubic Yards Fee 0 -100 $45.W $66.00 101 to 1,000 $65.50 first 100 CY + Q7.00 each additional 100 CY or fraction thereof $67.00 + $28.00 1,001 to 10,000 5409.09 first 1,000 CY + e^� per each additional 1,000 CY or fraction thereof $314.00 +$50.00 10,001 or more $749.00 first 10,000 CY + $49.00 per each additional 10,000 CY or fraction thereof $764.00 + $50.00 Page 15 Description Current Proposed Required by Fees Fees Section Park Dedication: 153.29 Proportional Park Dedication Calculations: Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person- residents. The amount of parkland required for each person - resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person- resident. Where cash -in -lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single family X008 -00- per acre $89,100.00 Multi - family $175,000.00 per acre Commercial $265,000.00 per acre Industrial $128,000.00 per acre Residential Subdivision Formula: Single Family = 2.7 persons /unit Townhouse = 2.7 persons /unit Apartment = 1.9 persons /unit (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units /acre: 3 x 2.7 x 0.00955 = 0.0774 acre x $81,000 = $6,269.40 per acre or Each single family unit= 2.7 persons x 0.00955 acre= 0.0258 x $81,000 = $2,089.80 per unit Example: Townhouse at 6 units /acre: 6 x 2.7 x 0.00955 = 0.1547 x $175,000 = $27,072.50 per acre or Each townhouse unit = 2.7 persons x 0.00955 = 0.025783 x $175,000 = $4,512.08 per unit Example: Apartment at 18 units /acre: 18 x 1.9 x 0.00955 = 0.32661 x $175,000 = $57,156.75 per acre or Each apartment unit =1.9 persons x 0.00955 = 0.018145 x $175,000 = $3,175.37 per unit Page 16 Description Current Proposed Required by Fees Fees Section Commercial Subdivision Formula: Retail/Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial/Office/Institutional 1 employee = 0.25 person - resident The fractional person- resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer /client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (retail/service building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. or 1000 /1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $265,000 = $1,272.00 per 1,000 sq. ft. of building area. Example: (office building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. or 1000 /1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $265,000 = $1,881.50 per 1,000 sq. ft. of building area. Example: (institutional building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $265,000 = $636.00 per 1,000 sq. ft. of building area. Page 17 Description Current Proposed Required by Fees Fees Section Industrial 1 employee =0.1 person- resident The fractional person - resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (industrial building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $128,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $128,000 = $128.00 per 1,000 sq. ft. of building area. Preliminary Plat X09-88 $630.00 Private Activity Revenue Bond Financing Issuance Fee $25,000.00 Storm Water Ponding Dedication: 153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater) Waiver of Platting X88 $220.00 153.76 Page 18 Description Current Proposed Required by Fees Fees Section UTILITY FEES 153.62(A) Sanitary Sewer Connection Fees: Service Unit Fee Remarks Trunk charge per SAC unit $288.00 Lateral benefit from trunk per front foot $27.00 Development cost $28.00 Lateral cost project cost project cost Development cost Determined by Metro availability cost per SAC /SEF unit MCEs City availability cost per SAC /SEF unit $444,04 w/ bldg permit $326.00 Storm Sewer Connection Fees: Service Unit Fee Remarks Trunk charge: Single family detached trunk per acre $5,430.00 Development cost $5,647.00 Multiple residential trunk per acre $6,78.100 Development cost $7,053.00 Commercial/industrial trunk I per acre 1 $9,148.00 Development cost $8,474.00 Lateral charge I project cost I project cost I Development cost Water Utility Connection Fees: Service Unit Fee Remarks Trunk charge per acre Development cost $2,521.00 Lateral benefit from trunk per front foot S27.00 Development cost $28.00 Lateral char e project cost project cost Development cost Supply and storage per SAC /SEF unit @4� w/ bldg permit $886.00 Utilities Miscellaneous Charges: Account maintenance fee for change within 30 days of previous $30.00 change After hours call -out non - emergency $75.00 per hour 51.39 Clear water discharge surcharges: 51.08 Correction not made - single family $100.00 Correction not made - non - single family $300.00 Inspection not completed - single family $100.00 Inspection not completed - non - single family $300.00 Prohibited reconnection made - single family $300.00 Prohibited reconnection made - non - single family $500.00 Meter pricing Actual cost plus 20% 51.35 Penalty charges for delinquent utility accounts over $5.00: Monthly bills (minimum charge $3.00) 1.5% acct. bal. Quarterly bills (minimum charge $3.00) 4.5% acct. bal. Page 19 Description Current Proposed Required by Fees Fees Section Service re- connection: 51.39 Deposit for council hearing $51.00 c ,afflan f i r to Q3 , 5) $50.00 v °c °c?cs ti cvnmv - cam �r i raJ Service restoration fee (beg4H+ing 6, $51.00 Testing of meter: 51.37 City test, sizes 5/8 ", 3/4" and 1" $51.80 Actual cost plus 20% City test, sizes 1 -1/2" and 2" positive displacement $76.00 Actual cost plus 20% Independent testing - all others, cost plus 20% Sewer Utility User Fees'' 8 : 51.36 Monthly base charge: All users, except mobile homes and apartments S7.5 i $7.74 unit Mobile homes and apartments $Fri $6.97 unit Monthly consumption charges (per 1,000 gallons /unit)': First 5,000 $42 $2.49 6,000 - 10,000 $2-44 $2.51 11,000 - 15,000 $2-.7-0 $2.78 16,000 - 35,000 $-3.-43- $3.53 Over 35,000 $4.02 Quarterly base charge: Single fancily, duplex, and townhomes with individual $�?53 $23.22 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons /unit): First 15,000 $2.49 16,000 - 30,000 $2-44 $2.51 31,000 - 45,000 $2-.70 $2.78 46,000 - 105,000 $3-4 $3.53 Over 105,000 $3-90 $4.02 Storm Water Drainage User Fee 8 : Monthly residential equivalent fee $53A $5.47 Quarterly residential equivalent fee $4593 $16.41 Street Light Utility User Fee': Monthly charges: Apartments /condominiums $4-32 $1.36 res. unit Commercial in ring route $4-64 $8.90 acre Commercial/industrial outside of ring route $4.5} $4.73 acre Mobile homes $4-32 $1.36 res. unit Townhouse without individual services and 9 or more $4-32 $1.36 res. unit units per building Quarterly charges: Single family, duplex, and townhouse with individual $52 $5.38 res. unit services or less than 9 units per building Page 20 Description Current Proposed Required by Fees Fees Section Water Utility User Fee': 51.36 Monthly base charge All users, except mobile homes and apartments $5--74 $5.92 unit Mobile homes and apartments $54-9 $5.33 unit Monthly consumption charges (per 1,000 gallons /unit): First 5,000 $4-1B $1.24 6,000 - 10,000 &1-.2 $1.27 11,000 - 15,000 X59 $1.56 16,000 - 35,000 $4-.W $1.96 Over 35,000 $2-.24 $2.33 Quarterly base charge Single family, duplex, and townhomes with individual Q, � $17.76 unit . services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons /unit): First 15,000 $1.24 16,000 - 30,000 $4-.2 $1.27 31,000 - 45,000 X59 $1.56 46,000 - 105,000 $4-.W $1.96 Over 105,000 $2-.24 $2.33 NOTES: 4 Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater.) 5 Sewer Flow Basis - sewer consumption charges are based on the average 3 metered monthly winter water consumptions or the winter quarter water consumptions, except commercial and institutional are based on water consumption each month. If the residence was not occupied by the current customer during the 3 winter months, the sewer charge will be based on the actual water quantity used up to 6,000 gallons each month until a standard 3 winter months or winter quarter is established. 6 Sewer Prorating Policy - new accounts of less than a full month/quarter due to ownership or occupancy changes shall be prorated based on the charge for the most recent winter water consumption (for accounts being closed) or the charge for actual water quantity used up to 6,000 gallons each month (for new accounts) times the number of days of occupancy in the month and dividing the result by 30. ' Water Prorating Policy - new accounts of less than a full month/quarter due to ownership or occupancy changes shall have base water charges prorated with consumption charges based on actual quantity used. ' Rates are effective for all bills mailed after January 15, 2016. Page 21 Description Current Proposed Required by Fees Fees Section ZONING 155.400 Comprehensive Plan Amendment $641.00 $660.00 Conditional Use 5320.08 $330.00 155.399 Interim Use Permit $576 .04 $594.00 Rezoning Planned Development District x -04 $1,760.00 Rezoning All Other Districts X99-90. $630.00 Variances: 153.77 & 155.379 Residential e,� $145.00 All others 00 $300.00 Page 22 CITY OF APPLE VALLEY RESOLUTION NO. A RESOLUTION APPROVING THE 2016 FEE SCHEDULE WHEREAS, Chapter 35 of the City Code of Ordinances provides for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user - related costs through fees and reimbursement; and WHEREAS, the City has listed the fees and charges for various permits, products, and services in a Fee Schedule identified as Exhibit A. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the fees as listed in Exhibit A are hereby approved and shall take effect January 1, 2016. ADOPTED this 10th day of December, 2015. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk EXHIBIT A 000 *00r 00.00 •ii• ••0 Cit y of Apple,, Vaiiey a C(D ( : 0 3 Approved by the Apple Valley City Council at its December 10, 2015, meeting. Fees are effective January 1, 2016. TABLE OF CONTENTS Description Page CemeteryFees ................................................................................................ ............................... 1 CityFees and Materials ................................................................................. ............................... 3 Consultant and Engineering Fees ................................................................... ............................... 5 Inspectionsand Permits ................................................................................. ............................... 6 Licensesand Permits ...................................................................................... ............................... 10 Subdivision and Development Fees .. ............................... .......................... ............................... 15 UtilityFees ....................................................................................................... .............................20 Zoning............................................................................................................ ............................... 24 Description Current Required by Fees Section CEMETERY FEES 92.15 Original Cemetery Lot Sales /Addition 10: Resident with marker privileges $866.00 Non - resident with marker privileges $1,732.00 Resident with monument privileges $1,190.00 Non - resident with monument privileges $2,380.00 Additions 11/12: Resident with marker privileges $1,138.00 Non - resident with marker privileges $2,276.00 Resident with monument privileges $1,460.00 Non - resident with monument privileges $2,920.00 Addition 30: Resident with marker privileges $440.00 Non - resident with marker privileges $880.00 Resident with monument privileges $754.00 Non - resident with monument privileges $1,508.00 Additions 31/32/33: Resident with marker privileges $544.00 Non - resident with marker privileges $1,088.00 Resident with monument privileges $866.00 Non - resident with monument privileges $1,732.00 Addition 34: Single Boulder Double Boulder Resident Non- Resident Non - resident resident $1 $3 $2 $4 Page 1 Description Current Required by Fees Section Additions 50/51: Single Niche Double Niche Level Resident Non- Resident Non - resident resident 1 $866.00 $1,732.00 $1,302.00 $2,604.00 2 $922.00 $1 $1 $2 3 $978.00 $1 $1 $2920.00 4 $1 $2 $1 $3 5 $1 $227600 $1 $3 6 $1 $2 $1 $3 6 Comer $1 $3 N/A N/A Administrative Transfer $15.00 per document Columbarium Niche Name Plate (additional or inscription) $278.00 Columbarium Niche Vase $145.00 Cremation Boulder Emblem $165.00 Cremation Boulder Portrait $280.00 Cremation Boulder Scroll (each additional) $215.00 Interment /Opening Fee: Columbarium niche (includes memorialization plaque $390.00 and one inscription) Cremation boulder (includes 2 scrolls) $445.00 Vault - adult (over four feet) $955.00 Vault - child (two feet one -inch to four feet) $545.00 Vault - cremation $465.00 Vault - infant (under two feet) $380.00 Monuments and Markers Locating Fee $120.00 Outer Cremation Container $120.00 Overtime Fee $120.00 Right of Subsequent (Second, Third, etc.) Burial 50% of current lot cost Title Change Fee (Owner Deceased) $50.00 per certificate Weekend /Holiday Fee (any activity) $325.00 Page 2 Description Current Required by Fees Section CITY FEES AND MATERIALS Administrative Processing: Nuisance invoice $50.00 Special assessment (plus interest as adopted by resolution) $50.00 Annual Subscriptions (Mailed): City Council agendas $22.00 City Council meeting minutes $58.00 Parks and Recreation Advisory Committee agendas $10.00 Parks and Recreation Advisory Committee meeting minutes $24.00 Planning Commission agendas $20.00 Planning Commission meeting minutes $55.00 Antenna Site Leases: 1 - 9 antennas (annual) $28,900.00 Each additional antenna or reserve space of antenna (annual) $2,000.00 Annual lease adjustment 3.5% or CPI (whichever is greater or negotiable) Escrow - equipment upgrades /modifications (administration and Actual cost plus 10% plan review, agreement modifications and amendments, engineering and field inspections) Escrow - new installation (engineering and field inspections) Actual cost plus 10% Ground space - 300 sq. ft. Included in lease Ground space - greater than 300 sq. ft. (annual) $3.00 sq. ft. New installation application fee (administration review and $2,500.00 agreement preparation) Books: City Code book $50.00 Chapter 153 (subdivisions) $5.00 Chapter 155 (zoning) $12.00 Comprehensive Plan book $30.00 Copies: CD $5.00 DVD's of meetings $25.00 Oversized commercial building plans $5.00 Photocopies $0.25 Page 3 Description Current Required by Fees Section False Alarm Charges: 130.42 Fourth and each subsequent Fire response in any calendar year $350.00 Fourth and each subsequent Police response in any calendar year $120.00 Franchise Fees and Other Fees Charged by Franchise Holders: 119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG Fee $.50 mo. 119.27(D)(1) Electric: Percent of gross on each account not to exceed $25.00 per month: Single family residential 2% Multiple family residential 2% Commercial /Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Maps: Land use $2.50 Street - color (first one to residents /AV businesses no charge) $2.50 Zoning $2.50 Property/Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc) $5.00 Audio tape copies of statements (compact disc) $5.00 Dog license owners list $50.00 Finger printing (2 sets of cards) $10.00 Letters of clear record $10.00 Police and Fire background check for daycare /foster care $6.00 Squad car DVD copies $5.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Zoning Compliance Letter $33.00 Page 4 Description Current Required by Fees Section CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: Construction Cost Fee = % of Construction Cost $0 - $250,000.00 7.20% $250,000.00 - $500,000.00 5.90% $500,000.00 - $750,000.00 5.40% $750,000.00 - $1,000,000.00 5.10% $1,000,000.00 - $2,000,000.001 4.70% City Engineering Hourly Rates: Assistant City Engineer $115.00 City Engineer $135.00 Construction Coordinator $100.00 Engineering /Construction Technician $85.00 Engineering Intern $45.00 Natural Resources Coordinator $90.00 Public Works Technician $75.00 Water Quality Technician $80.00 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work $229.69 Municipal Attorney $149.35 Municipal Paralegal $91.67 Page 5 Description Current Required by Fees Section INSPECTIONS AND PERMITS Building Permits and Fire Alarm Systems: 150.04 & 93.21 Total Valuation Fee $1.00 to $500.00 $52.00 501.00 to 2,000.00 $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00 2,001.00 to 25,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 50,001.00 to 100,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof. Commercial Flat Rate Permit Fees (plus state surcharge): 150.04 Commercial roofing $433.00 Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee) $170.00 Commercial: New and existing per feeder $6.90 More than 200 ampere feeder $17.00 each Concrete encased electrode $39.00 Existing one or two family dwelling and accessory structure: 0 -14 feeders or circuits $6.90 each 15 or more feeders or circuits $110.00 per unit Existing multi - family structure: 0 -9 feeders or circuits $6.90 each 10 or more feeders or circuits $77.00 per unit Page 6 Description Current Required by Fees I Section Luminaire retrofit modifications $0.31 per fixture Manufactured home $39.00 New one or two family dwelling: Maximum of 400 ampere and 0 -30 circuits $110.00 Maximum of 200 ampere and 31 or more circuits $6.90 each More than 200 ampere $16.90 each New multi - family structures: 0 -20 feeders or circuits $77.00 per unit 21 or more feeders or circuits $6.90 each Outdoor signs, transformers, and outline power $5.90 Permit fee and /or trip charge (minimum) $39.00 Power service fee: 0 -400 ampere $39.00 401 -800 ampere $65.00 801 ampere and above $110.00 Reattachment of electrical components for multiple units $23.00 per unit Reconnection of feeder or circuit $2.25 Recreational vehicle site $6.90 Retrofit of existing fixtures $0.30 Separate bonding inspection $39.00 Street, parking lot, outdoor lighting, and traffic standard $5.60 Tech circuits - alarm communication, remote control, $0.92 and signal circuit (0 -50 volts) Transformers for light, heat, and power: 0 -10 KVA $16.90 11 KVA or more $33.30 Fire Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0163 93.21 (minimum $73.00) Underground and above ground fuel tanks - contract valuation $0.0163 multiplies by (minimum $73.00) 150.04 Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits 150.04 and Inspections (plus state surcharge): Residential fees for -new construction (built to IRC): Fireplace $109.00 Furnace only $109.00 1 furnace and 1 A/C $109.00 More than 1 furnace and /or A/C $152.00 All other residential (gas lines, bath fans, etc.) $62.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 (minimum $73.00) Page 7 Description Current Required by Fees Section Other Inspections and Fees (plus state surcharge): Health - licensing inspections (minimum 1 /2 hour charge) $62.00 Investigation fee for work without a permit 200% of permit fee Inspections for which no fee is specifically indicated $62.00 per hour (minimum 1 /2 hour charge) Inspections outside of normal business hours $84.00 per hour Move overweight structure $110.00 Re- inspection fee: First re- inspection $31.00 Each inspection thereafter $62.00 Special inspection fee $84.00 per trip Plan Review Fee: 150.04 Additional plan review required by changes, additions, of $62.00 per hour revisions to approved plans (minimum 1/2 hour charge) Commercial electrical plan review $80.00 per hour Cursory plan review of State reviewed projects for delegated 25% of permit fee inspections Percent of building permit fee 65% of permit fee Percent of building permit fee for similar plans previously reviewed 25% of permit fee Plan review fee for similar plans previously reviewed 25% of permit fee Pre -plan review fee (no existing permit) $62.00 per hour (minimum 1 /2 hour charge) Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by $0.0163 (minimum $73.00) Residential fee (built to IRC) per plumbing fixture $11.50 (minimum $62.00) Backflow prevention $62.00 Water heater or water softener $62.00 Public Right of Way Excavation $27.00 96.06 Public Right of Way Obstruction Permit $150.00 97.05(A) Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) $164.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.18 Obstruction permit $55.00 97.05 Registration fee $44.00 97.04 Page 8 Description Current Required by Fees Section Residential Flat Rate Permit Fees (plus state surcharge): Deck $149.00 Deck repair $112.00 Demolition $112.00 Fence over six feet high $112.00 Mobile home installation $167.00 Retaining wall over four feet high $149.00 Retaining wall over eight feet high $185.00 Roofing (complete roof) $149.00 Roofing and siding combination (one residential home) $230.00 Roofing repair $112.00 Siding $149.00 Siding repair $112.00 Spa /Hot tub $73.00 Swimming pool (above ground) $112.00 Swimming pool (in ground) $112.00 Window and door replacement (all changes and installs) $112.00 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer and water $62.00 Sanitary sewer $62.00 Water $62.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge) 51.58 New installation $485.00 Repair or upgrade $75.00 Vacation of Public Easements $167.00 153.31 Page 9 Description Current Required by Fees Section LICENSES AND PERNHTS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $500.00 On -sale temporary (up to 10 days) $50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: Off -sale $200.00 111.42 On -sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale cocktail room $600.00 111.42 On -sale Sunday $200.00 On -sale temporary liquor (1 to 4 days) $50.00 111.38 Application fee $500.00 111.25 Page 10 Description Current Required by Fees Section Malt liquor: Off -sale $200.00 111.41 Off -sale Sunday $50.00 On -sale brewer taproom $600.00 111.40 On -sale Sunday $200.00 Application fee $500.00 111.25 Wine: 111.22(A) On -sale $1,500.00 Application fee $500.00 Additional investigation /application fees: 11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty: 111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Animal pickup $30.00 Boarding fee $18.00 per day Quarantine boarding for cats $18.00 per day Disposal of animal $35.00 Euthanasia of animal $25.00 Catteries: 91.05 Origination fee $75.00 Annual fee $75.00 Christmas Tree Sale Lots: 114.21 License $105.00 Clean up deposit $200.00 Page 11 Description Current Required by Fees Section Coin Operated Amusement Devices: 112.03(A) Per location $18.00 Plus per machine $18.00 Dogs: 2 -year licenses: 91.15 Male or female $20.00 Duplicated tag $5.00 Animal pickup $30.00 Boarding fee $25.00 per day Quarantine boarding for dogs $25.00 per day Euthanasia of animal $25.00 Disposal of animal $35.00 Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels: 91.05 Origination fee $75.00 Annual fee $75.00 Extractions /Commercial Sand and Gravel: 150.15(A) Initial application fee $3,800.00 Annual fee $10,135.00 Escrow deposit $10,560.00 Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Fuel Dispensing Facility (per fueling position) $67.00 116.02(A) Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck $160.00 Each additional truck $62.00 Page 12 Description Current Required by Fees Section Manufactured Home Park: 151.04(A) Application fee $220.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 $2.00 ea. lot occupied lots Final permit fee $7.00 ea. lot Massage Therapy Business: 123.03(B) Application fee $300.00 Initial investigation fee $300.00 Additional investigation /application fees: Change in owner /officer $120.00 Change in on -site manager $120.00 Amendment to license $75.00 Massage Therapist: 123.03(B) New application fee $108.00 Renewal application fee $80.00 Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) $120.00 Temporary (per person) $80.00 Precious Metal Dealers Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Page 13 Description Current Required by Fees Section Signage: 154.04 Business signs $165.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Handling fee for removal from right -of -way $15.00 Monument signs $1,716.00 Variance $265.00 Tobacco or Tobacco Products (2 -year license) $500.00 115.03 Civil penalty: 111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $47.00 152.43 Vending Cart $162.00 118.03 Page 14 Description Current Required by Fees Section SUBDIVISION AND DEVELOPMENT FEES Commercial/Multiple Residential Site Plan Review: $230.00 153.21 Escrow Fees: Application Escrow Amount Preliminary subdivision $198.00 per acre Preliminary planned development $1,980.00 minimum for single family Waiver of subdivision (initial deposit)' $3,960.00 minimum for commercial /industrial and $6 maximum Final planned develo ment $2,640.00 for initial deposit Final subdivision application' $2,640.00 for 1 to 3 lots - initial deposit $5 278.00 for 4 or more lots - initial deposit Conditional Use Permit $990.00 Rezoning (when site plan is involved) 3 $990.00 Interim Use Permit (when site plan is involved ) 3 $660.00 Final plat $660.00 Minor /corrective subdivision $660.00 Site plan review/building permit $990.00 authorization Variance $660.00 Sketch plan $660.00 NOTES: ' These are escrow deposits with minimums /maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. Page 15 Description Current Required by Fees Section Final Plat $198.00 35.29 Additional fee for each lot over 10 $3.00 Minor or Corrective Subdivision $220.00 153.34 Natural Resources Management Permit: 152.15 Single family $162.00 Duplex, townhouse, condo (up to 16 units) $136.00 first unit + $27.00 each additional unit Condo, apartments (16 units and greater) $540.00 first 16 units + $11.00 each additional unit Commercial, institutional, industrial $454.00 first 10,000 SF of building + $65.00 each additional 10,000 SF or fraction thereof Natural Resources Management Permit - Excavation: 152.15 Number of Cubic Yards Fee 0 -100 $66.00 101 to 1,000 $67.00 first 100 CY + $28.00 each additional 100 CY or fraction thereof 1,001 to 10,000 $314.00 first 1,000 CY + $50.00 per each additional 1,000 CY or fraction thereof 10,001 or more $764.00 first 10,000 CY + $50.00 per each additional 10,000 CY or fraction thereof Page 16 Description Current Required by Fees Section Park Dedication: 153.29 Proportional Park Dedication Calculations: Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person - residents. The amount of parkland required for each person- resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person- resident. Where cash -in -lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single family $89,100.00 per acre Multi - family $175,000.00 per acre Commercial $265,000.00 per acre Industrial $128,000.00 per acre Residential Subdivision Formula: Single Family = 2.7 persons /unit Townhouse = 2.7 persons /unit Apartment = 1.9 persons /unit (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units /acre: 3 x 2.7 x 0.00955 = 0.0774 acre x $81,000 = $6,269.40 per acre or Each single family unit = 2.7 persons x 0.00955 acre = 0.0258 x $81,000 = $2,089.80 per unit Example: Townhouse at 6 units /acre: 6 x 2.7 x 0.00955 = 0.1547 x $175,000 = $27,072.50 per acre or Each townhouse unit = 2.7 persons x 0.00955 = 0.025783 x $175,000 = $4,512.08 per unit Example: Apartment at 18 units /acre: 18 x 1.9 x 0.00955 = 0.32661 x $175,000 = $57,156.75 per acre or Each apartment unit = 1.9 persons x 0.00955 = 0.018145 x $175,000 = $3,175.37 per unit Page 17 Description Current Required by Fees Section Commercial Subdivision Formula: Retail /Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial /Office /Institutional I employee = 0.25 person- resident The fractional person- resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer /client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (retail /service building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. or 1000 /1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $265,000 = $1,272.00 per 1,000 sq. ft. of building area. Example: (office building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. or 1000 /1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $265,000 = $1,881.50 per 1,000 sq. ft. of building area. Example: (institutional building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. or 1000 /1000 x I = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $265,000 = $636.00 per 1,000 sq. ft. of building area. Page 18 Description Current Required by Fees Section Industrial 1 employee = 0.1 person- resident The fractional person- resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (industrial building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $128,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $128,000 = $128.00 per 1,000 sq. ft. of building area. Preliminary Plat $630.00 Private Activity Revenue Bond Financing Issuance Fee $25,000.00 Storm Water Ponding Dedication: 153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater; Waiver of Platting $220.00 153.76 Page 19 Description Current Required by Fees Section UTILITY FEES 153.62(A) Sanitary Sewer Connection Fees: Service Unit Fee Remarks Trunk charge per SAC unit $288.00 Lateral benefit from trunk per front foot $28.00 Development cost Lateral cost project cost project cost Development cost Metro availability cost per SAC /SEF unit Determined by MCES City availability cost per SAC /SEF unit $326.00 w/ bldg permit Storm Sewer Connection Fees: Service Unit Fee Remarks Trunk charge: Single family detached trunk per acre $5,647.00 Development cost Multiple residential trunk per acre $7,053.00 Development cost Commercial /industrial trunk per acre $8,474.00 Development cost Lateral charge project cost project cost Development cost Water Utility Connection Fees: Service Unit Fee Remarks Trunk charge per acre $2,521.00 Development cost Lateral benefit from trunk per front foot $28.00 Development cost Lateral charge project cost I project cost Development cost Supply and storage per SAC /SEF unit 1 $886.00 w/ bldg permit Miscellaneous Charges: Account maintenance fee for change within 30 days of previous $30.00 change After hours call -out non - emergency $75.00 per hour 51.39 Clear water discharge surcharges: 51.08 Correction not made - single family $100.00 Correction not made - non - single family $300.00 Inspection not completed - single family $100.00 Inspection not completed - non - single family $300.00 Prohibited reconnection made - single family $300.00 Prohibited reconnection made - non - single family $500.00 Meter pricing - cost plus 20% 51.35 Page 20 Description Current Required by Fees Section Penalty charges for delinquent utility accounts over $5.00: Monthly bills (minimum charge $3.00) 1.5% acct. bal. Quarterly bills (minimum charge $3.00) 4.5% acct. bal. Service re- connection: 51.39 Deposit for council hearing $51.00 Service restoration fee $51.00 Testing of meter: 51.37 City test, sizes 5/8 ", 3/4" and I", cost plus 20% City test, sizes 1 -1/2" and 2" positive displacement, cost plus 20% Independent testing - all others, cost plus 20% Sewer Utility User Feess 7,8 : 51.36 Monthly base charge: All users, except mobile homes and apartments $7.74 unit Mobile homes and apartments $6.97 unit Monthly consumption charges (per 1,000 gallons /unit) First 5,000 $2.49 6,000 - 10,000 $2.51 11,000 - 15,000 $2.78 16,000 - 35,000 $3.53 Over 35,000 $4.02 Quarterly base charge: Single family, duplex, and townhomes with individual $23.22 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons /unit): First 15,000 $2.49 16,000 - 30,000 $2.51 31,000 - 45,000 $2.78 46,000 - 105,000 $3.53 Over 105,000 $4.02 Storm Water Drainage User Fee Monthly residential equivalent fee $5.47 Quarterly residential equivalent fee $16.41 Page 21 Description Current Required by Fees Section Street Light Utility User Fee g : Monthly charges: Apartments /condominiums $1.36 res. unit Commercial in ring route $8.90 acre Commercial /industrial outside of ring route $4.73 acre Mobile homes $1.36 res. unit Townhouse without individual services and 9 or more $1.36 res. unit units per building Quarterly charges: Single family, duplex, and townhouse with individual $5.38 res. unit services or less than 9 units per building Water Utility User Fee g : 51.36 Monthly base charge All users, except mobile homes and apartments $5.92 unit Mobile homes and apartments $5.33 unit Monthly consumption charges (per 1,000 gallons /unit): First 5,000 $1.24 6,000 - 10,000 $1.27 11,000 - 15,000 $1.56 16,000 - 35,000 $1.96 Over 35,000 $2.33 Quarterly base charge Single family, duplex, and townhomes with individual $17.76 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons /unit): First 15,000 $1.24 16,000 - 30,000 $1.27 31,000 - 45,000 $1.56 46,000 - 105,000 $1.96 Over 105,000 $2.33 NOTES: 4 Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater.) Page 22 Description Current Required by Fees I Section 5 Sewer Flow Basis - sewer consumption charges are based on the average 3 metered monthly winter water consumptions or the winter quarter water consumptions, except commercial and institutional are based on water consumption each month. If the residence was not occupied by the current customer during the 3 winter months, the sewer charge will be based on the actual water quantity used up to 6,000 gallons each month until a standard 3 winter months or winter quarter is established. 6 Sewer Prorating Policy - new accounts of less than a full month /quarter due to ownership or occupancy changes shall be prorated based on the charge for the most recent winter water consumption (for accounts being closed) or the charge for actual water quantity used up to 6,000 gallons each month (for new accounts) times the number of days of occupancy in the month and dividing the result by 30. 7 Water Prorating Policy - new accounts of less than a full month /quarter due to ownership or occupancy changes shall have base water charges prorated with consumption charges based on actual quantity used. 8 Rates are effective for all bills mailed after January 15, 2016. Page 23 Description Current Required by Fees Section ZONING 155.400 Comprehensive Plan Amendment $660.00 Conditional Use $330.00 155.399 Interim Use Permit $594.00 Rezoning Planned Development District $1,760.00 Rezoning All Other Districts $630.00 Variances: 153.77 & 155.379 Residential $145.00 All others $300.00 Page 24 :�0 ITEM: 5.H. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: Adopt Resolution Approving Site Plan /Building Permit Authorization and Building Setback Variances to Construct 7,512 Sq. Ft. Retail Building on Lot 4, Block 3, Valley Commercial Park 1 st Addition Staff Contact: Department / Division: Thomas Lovelace, City Planner Community Development Department Applicant: Project Number: 7525 Cedar, LLC PC15 -34 -BV Applicant Date: 9/29/2015 60 Days: 11/27/2015 11120 Days: 1/26/2016 ACTION REQUESTED: Adopt the draft resolution approving the site plan/building permit authorization and building setback variances of 16 feet from Cedar Avenue and 10 feet from 147th Street West to allow for construction of a 7,512 sq. ft. retail building on .92 acres located at 7525 147th Street West and legally described as Lot 4, Block 3, VALLEY COMMERCIAL PARK 1ST ADDITION. SUMMARY: 7525 Cedar, LLC is requesting site plan/building permit authorization approval and building setback variances to allow for the construction of a 7,512 sq. ft. multi - tenant retail building on a .92 -acre lot located at 7525 147th Street West. There are currently four access driveways from public streets to the site, two each off Glenda Avenue and 147th Street West. The most - easterly driveway along 147th Street West and the southern driveway off Glenda Avenue will be removed with this development project. The applicant will be required to blend the curb, sidewalk, and install streetscape amenities at this location, consistent with the existing ring route design and 147th Street West and new curb and gutter along Glenda Avenue. The applicant is proposing to construct the building over an existing drainage and utility easement. The easement will need to be vacated before the City can give final approval of this project. A public hearing for this request is scheduled for the December 10 City Council meeting. A small retaining wall is proposed around the west, south and north sides of infiltration basin 4. A service door on the east side of the building will exit out to the retaining wall. A decorative fence shall be constructed at that location to protect someone exiting that door from falling into the basin area. A bike rack shall be installed in accordance with City requirements. The trash enclosure will be located in the northwest corner of the site, approximately 8 feet south of the north property line. The enclosure shall be located 10 feet from the property line shall be constructed of the same materials as the principal building. The applicant is proposing to install four infiltration basins to treat storm water runoff generated on this site. Construction of the basins will need to comply with the requirements outlined in the City Engineer's memo dated October 15, 2015. Maintenance of these basins will be the responsibility of the property owner. License agreements will need to be obtained for any infiltration basin located in a drainage and utility easement. Final grading and erosion control plans, and specifications shall be submitted for approval by the City Engineer prior to issuance of a Natural Resources Management Permit. A detailed planting price list shall be required for verification of the City's 2 landscaping requirement at the time of submission of plans for a building permit. A bench is located where the sidewall connection will be made from the site to 147th Street West. The sidewall connection should be moved to the east of the bench. A sidewall should be installed along the east side of Glenda Avenue as part of this redevelopment project. BACKGROUND: All mechanical equipment shall be screened in accordance with City code requirements. The site is the current location of a 4,734 -sq. ft. motor fuel station with a convenience store, car wash operation, and two motor vehicle repair bays. If approved, the applicant would demolish the existing building, remove the pump islands and fuel tanks and construct a new multi - tenant retail building. The site is bordered by Cedar Avenue to the east, 147th Street West to the south, Glenda Avenue to the west and the Kennedy Transmission building to the north. There are currently four access driveways from public streets to the site, two each off Glenda Avenue and 147th Street West. The most - easterly driveway along 147th Street West and the southern driveway off Glenda Avenue will be removed and the applicant will blend the curb, sidewall and install streetscape amenities at this location, consistent with the existing ring route design and 147th Street West and new curb and gutter along Glenda Avenue. BUDGET IMPACT: N/A ATTACHMENTS: Resolution Report Plan Set Elevations Presentation CITY OF APPLE VALLEY RESOLUTION NO. 2015 - A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR THE 7525 147TH STREET WEST MULTI- TENANT BUILDING AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of such a building permit issuance has been requested for the above referenced project; and WHEREAS, the Apple Valley Planning Commission has reviewed the development plans at public meetings held on October 7 and November 4, 2015; and WHEREAS, the Apple Valley Planning Commission made a recommendation as to their approval at a public meeting held on November 4, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for the 7525 147th Street West Multi- Tenant Building is hereby authorized, subject to all applicable City Codes and standards, and the following conditions: 1. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 2. The Building Permit shall be applicable to property identified as Lot 4, Block 3, VALLEY COMMERCIAL PARK 1 ST ADDITION. 3. A 16 -foot setback variance to Cedar Avenue is approved due to practical difficulties created by addition of drainage, utility and trail easements after the platting of the property, which precludes the normal utilization of the property in the same fashion as other similar properties. 4. A 10 -foot setback variance to 147 Street West is approved due to practical difficulties created by addition of drainage, utility and trail easements after the platting of the property, which precludes the normal utilization of the property in the same fashion as other similar properties. 5. Construction shall occur in conformance with the site plan dated September 25, 2015, including parking lot paving and a non - surmountable concrete curb and gutter around the entire perimeter with a minimum driveway approach radius of 15 feet at each public street, and a valley gutter at the edge of the street pavement. 6. Any new curb, sidewalk, and streetscape amenities along 147 Street West shall be installed in conformance with the existing ring route design. 7. A bike rack shall be installed in accordance with City requirements. 8. A sidewalk shall be installed along the east side of Glenda Avenue in accordance with City standards. 9. Construction shall occur in conformance with the landscape plan dated September 25, 2015, (including sodded /seeded public boulevard area up to each street curbline); subject to submission of a detailed landscape planting price list for verification of the City's 2' /z% landscaping requirement at the time of building permit application. 10. Construction shall occur in conformance with the elevation plan dated August 21, 2015, subject to the addition of aluminum awnings on the north and south elevations. 11. Site grading shall occur in conformance with a final grading plan to be submitted for review and approval by the City Engineer. 12. Construction shall be in accordance with the City's storm water requirements. 13. All onsite rain gardens /infiltration basins shall be constructed in conformance with the City standards. 14. The property owner shall execute a maintenance agreement or other suitable agreement to be filed with the deed that ensures the perpetual maintenance of any onsite rain gardens /infiltration areas. 15. Any site lighting shall consist of downcast, shoebox lighting fixtures or wallpacks with deflector shields which confines the light to the property. 16. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the erection of any signs. 17. Construction shall be limited to the hours of 6:00 a.m. to 10:00 Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:30 p.m. Saturdays only. 18. Earthmoving activities shall be limited to the hours of 6:30 a.m. to 5:30 p.m. Monday through Friday. 2 19. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 20. Soil borings and testing shall be provided to ensure that the soil in the infiltration areas is not contaminated. 21. Removal of the existing structures, pavement, base and fuel storage tanks and piping shall be done in accordance with local, state and federal regulations; and all the required permits and inspections shall be performed. 22. Screening of the trash receptacles and mechanical protrusions shall be done in accordance with City code. 23. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 24. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements that have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. 25. Notwithstanding Chapter 153 of the Apple Valley Code of Ordinances, a permit may be issued prior to the platting of the land provided that the land must be platted prior to occupancy. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this 10th day of December, 2015. Mary Hamann - Roland, Mayor 3 ATTEST: Pamela J. Gackstetter, City Clerk 4 7525 147"' STREET WEST RETAIL BUILDING PROJECT REVIEW Existing Conditions Property Location: 7525 147' Street West Legal Description: Lot 4, Block 3, VALLEY COMMERCIAL PARK 1 ST ADDITION, EXCEPT THE West 40 feet thereof, together with the vacated street adjacent on the East of said Lot 4, Block 3 Comprehensive Plan Designation "C" (Commercial) Zoning Classification "RB" (Retail Business) Existing Platting Platted Current Land Use Motor Fuel Station Size: .92 gross acres - .06 acres of right-of-way easement area - .13 acres of easement area= .73 acres net buildable area Topography: Flat Existing Vegetation Landscaped Other Significant Natural Features None Adjacent NORTH Kennedy Transmission Building Properties/Land Comprehensive Uses Plan "C" (Commercial) Zoning/Land Use "GB" (General Business) SOUTH Bank of America Comprehensive Plan "C" (Commercial) Zoning/Land Use "RB" (Retail Business) EAST Applebee's Restaurant Comprehensive "C" (Commercial) Plan Zoning/Land Use "PD -290" (Planned Development) WEST Cedar View Animal Hospital Comprehensive Plan "C" (Commercial) Zoning/Land Use "RB" (Retail Business) Development Project Review LU Z r L SITE,,~ '477k' ST F f bf. w LL 1 T cn r z .fir. !F _ - - ^ ° _ LU 149TH ST W - ° ��¢ `• Location Map Comprehensive Plan: The subject property is currently designated "C" (Commercial). The commercial designation includes a wide variety of retail, office, and service uses that vary in intensity and off-site impacts. The City uses the zoning ordinance to regulate the intensity and characteristics of development based upon land use criteria and performance standards. The redevelopment proposal is consistent with this designation. 5 c a' D a MD - W t SITE m _ 149T ST W C Comprehensive Plan Land Use Map Zoning_ The property is zoned "RB" (Retail Business). Retail business districts are areas, which are centrally located to serve the need for general retail sales. Multi- tenant retail buildings are a permitted use within this zoning district. The applicant has indicated that the proposed tenants will be a national retailer and dental office. Ft -3 w h -5C l JPPER' ¢ 4 146th r — ST W LU D -290 N Q SITE cry 147th ST W Q - PD - W [7 RB W 1 3 X © LAZIER Ui - U A �E 1 - 3 2 Zoning Map Site Plan: The site is the current location of a 4,734 -sq. ft. motor fuel station with a convenience store, car wash operation, and two motor vehicle repair bays. The applicant is proposing to demolish the existing building, remove the pump islands and fuel tanks and construct a 7,512 -sq. ff. multi- tenant retail building. The subject property is located at the northwest corner of Cedar Avenue and 147' Street West. Cedar Avenue borders the property to the east, 147' Street West to the south, and Glenda Avenue to the west and the Kennedy Transmission building to the north. There are currently four access driveways from public streets to the site, two each off Glenda Avenue and 147 Street West. The most- easterly driveway along 147"' Street West and the southern driveway off Glenda Avenue will be removed with this development project. The applicant will be required to blend the curb, sidewalk, and install strectseape amenities at this location, consistent with the existing ring route design and 147 Street West and new curb and gutter along Glenda Avenue. A raised center median is located in 147 Street West. It extends from just west of Cedar Avenue to just east of Glenda Avenue. This currently restricts vehicular access from the project site to right in/right out only. This condition will remain with the redevelopment of this site. The site plan shows 50 surface parking spaces for the 7,512 -sq. ft. multi- tenant retail building. City code requires one parking space for each 150 -sq. ft. of net floor area. The 50 spaces shown on the site plan is seven (7) spaces over the minimum required. A small retaining wall is proposed around the west, south and north sides of infiltration basin 4. A service door on the east side of the building will exit out to the retaining wall. A decorative fence shall be constructed at that location to protect someone exiting that door from falling into the basin area. Parking lots with fifteen (1 S) or more parking spaces shall provide for parking of bicycles near the building entrance and shall not encroach into the pedestrian walkway. The petitioner shall install a bike rack in accordance with City requirements. The trash enclosure will be located in the northwest corner of the site, approximately 8 feet south of the north property line. The enclosure shall be located 10 feet from the property line shall be constructed of the same materials as the principal building. The submitted plans do not identify the location of any mechanical systems that will serve the building. City code requires that all necessary mechanical protrusions visible to the exterior shall be screened or handled in a manner such that they are not visually obvious and are compatible with the surrounding development. For rooftop mechanical equipment, satisfaction of this requirement shall require that the equipment be fully screened visually by whether a parapet wall along the edge of the building or by a screen immediately surrounding such equipment. The height of the parapet wall or screen shall be at least the height of the equipment and must be an extension of the outside walls or screens constructed of durable, low - maintenance materials and be either a light, neutral color or the same color as the primary building materials of the outside walls. Rooftop equipment shall be setback from the edge of the roof a minimum of 20 feet. Proposed Setback Variances; Minimum building setbacks from Glenda Avenue and the north property line have been met for this project and all minimum parking setbacks have been met with the exception of the parking setback along the east side of the property. The apydicant is requesting building setback variances of 16 feet from Cedar Avenue and 10 feet from 147 Street West. Variances shall only be permitted when they are in harmony with the general purpose and intent of the official control and when the terms of the variance are consistent with the comprehensive plan. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. Practical difficulties are described as: • The property owner proposes to use the property in a reasonable manner permitted by the ordinance. • The owner's plight is due to circumstances unique to the property not created by the owner. • The variance will not alter the locality's essential character. The subject property has gone through several changes since its platting in 1969. Several changes have occurred to this property since its platting. The west 40 feet are now part of the 60 feet of Glenda Avenue right -of -way. Thirty feet of road right-of-way, located between the east property and Cedar Avenue, was vacated and is now part of this site. With that said, trail, drainage, and utility; and temporary easements are located in the 30 feet of that vacated area. Trail, drainage, and utility, and temporary easements also exist over the south 10 -18 feet of the subject property. Improvements associated with the reconstruction of Cedar Avenue and ring route amenities are located within these easements. These changes could be considered unique to the property that was not created by the owner, which would prevent the current property owner or future developer the ability to construct a typical retail building with a 60 -foot depth and associated parking within the required setbacks. Grading Plan: Preparation of the site for development for the proposed retail building will involve the removal of the pavement and base, the existing building and structures, and the underground fuel storage tanks and piping. Removal of the existing structures, pavement, base and fuel storage tanks and piping shall be done in accordance with local, state and federal regulations and all the required permits and inspections shall be performed. The site is relatively flat and a minimal amount of grading will occur in preparing the site for the proposed retail building. Redevelopment of this site will require the project meet the City's storm water requirements. This will include meeting the infiltration, water control, and rate control standards. Issuance of a Natural Resources Management Permit and building permit shall be contingent upon the City Engineer's approval the project's storm water management plan. The applicant is proposing to install four infiltration basins to treat storm water runoff generated on this site. There is some concern about the potential soil contamination associated with the fuel storage and dispensing system. The City Engineer is requiring that soil/borings and testing be provided to ensure that the soil in the infiltration areas is not contaminated. No permits should be issued until the City Engineer has had a chance to review and sign off on the results of soil borings and tests. Construction of the basins will need to comply with the requirements outlined in the City Engineer's memo dated October 15, 2015. Maintenance of these basins will be the responsibility of the property owner. License agreements will need to be obtained for any infiltration basin located in a drainage and utility easement. Final grading and erosion control plans, and specifications shall be submitted for approval by the City Engineer prior to issuance of a Natural Resources Management Permit. Landscape Plan: The landscape plan shows a variety of live landscape materials that will be used on the site. Staff has no outstanding issues with the landscape plan. City code requires that the minimum cost of landscaping materials (live plant material excluding sod) for commercial projects shall be 2'/2% of the estimated building construction cost based on Means construction data. A detailed planting price list shall be required for verification of the City's 2Y2 %o landscaping requirement at the time of submission of plans for a building permit. Availability of Municipal Utilities: The site is currently served by public utilities that extend from lines located in the 147 Street West right -of -way. The City Engineer has reviewed the utility plan and his comments are included in the attached memo. Revisions should be made to the utility plan per his comments. Street Classifications /Accesses /Circulation: Streets on three sides surround the site. Abutting the property's east side is Cedar Avenue, a principal arterial. There is currently no direct access to the site from Cedar Avenue and none is proposed. Directly adjacent to the south of the site is 147 Street West, a minor collector street. There are currently two driveway accesses from this street to the subject property. The applicant is proposing to remove the most easterly driveway as part of the redevelopment of the site. Staff supports the removal of this driveway. A raised median in 147 Street West will restrict this driveway to right in/right out movements only. Glenda Avenue, a local street, borders the site on the west. Two driveways currently exist that provide access to and from the site. The applicant is proposing the removal of the most southerly driveway and retaining the north driveway at its current location. The most northerly access and will allow full access to the site. Staff has no issues with the use of the existing access driveways. Elevation Drawings: The elevation drawings indicate a mix of brick and cast stone, with prefinished composite panels at all customer entrances and two sets of windows on the east elevation. Aluminum awnings will be placed over many of the windows and all the entrances. Awnings should be added to north and south elevations. Pedestrian Access: Public sidewalks exist directly adjacent to the site in the 147' Street West and Cedar Avenue rights-of-way. The site plan identifies connections from the development to these sidewalks. A bench is located where the sidewalk connection will be made from the site to 147" Street West. The sidewalk connection should be moved east of the bench. Significant investment has been made to make Cedar Avenue and the surrounding area more pedestrian and transit friendly. This includes the Cedar Avenue transit station located just north of this property. In order to provide greater pedestrian access from surrounding property near the transit station, staff is looking for opportunities to have sidewalks installed along public streets in the area in order to provide pedestrian connections from properties near the Cedar Avenue corridor. This is one of those opportunities. Therefore, we are recommending that a sidewalk be installed along the east side of Glenda Avenge as part of this redevelopment project. 7525 147TH STREET WEST APPLE VALLEY, MINNESOTA ISSUED FOR; CITY SUBMITTAL DEVELOPER ! PROPERTY OWNER: I 79HLEWJe LLG - -.. __5F3 _ -_._.. x.r mlTawsfEV.raPEnoruu `FmT'TEEn IUxiAESraa WV O F. 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MN A LCGAL r7ESCRIPI7UN' ,,., t . i w,n s...Aw>M mu tlxral.wrl4 Irl rws,.ro a •.n .,,e w.a nuns�,n,..m.n m �I� m•�.•,ssi aM m.,<s...a,......s.4„�,e �.,,. .Mwx unn s am,. we. 41r y nra •, +x Ykt 441p a'Ne•ra.(TC 4¢c A dY.n m.: fikW N,.s..J M+•WN 4•Nal N OTES BENCHMARK ALTA "TABLE A' NOTES n Nmn u va...n..�.e„ m.,.�:i�... -. es, h.F4r.N+..F..M4.m.,•�.e:�a SCHEDULE 62 Si RELATED NOTES I 15 pnu,ye of .h...e m4e mm+b4Nn .f,�mmm•Ifrt frro N•m - ftlm, I T eateenli rtrMM1SN 'n MlMltrr Frcmcm M1eNRI .e. 444. NINtt(,A 1.IP4e. hn, M qu n. e•IVn, mn (m mmv kmd 6" ,ka p41 T:mmw -,n.,, -TM+W Z ill wpAl F .Pik ue4wn. [bc Fb Jril?ww I'•cM F+I - xm Fa41Jm,wl eon w,esJpmA 1"Y,ee m 4wtvmF maew•w4men m n¢H.•n+ny. M+tei�i.a. 14mM'F 1M-m•Amw' M mnkN 4 ,C+,O'AF.^^ 5£f.1 I w0: iq n.y�ntl e.+.. M.1 Auiw.M GRAPHIC SCALE I .e M SrTE SURVEY CERTIFICATION I I.,a,> nr•mY �^ 5•1 4L('.. F1m,W f'm•ml lke.aw m x'anmvmaq Femcn l',yc. Ali'. 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I _. rpx9,roornesLaaF .1 t ` vw RII 4 am LOrK ITnesu r s +was, aEwvEmscamEC* w aarrrle r s ro j� ' i rn�il€a�re LU rase �Fxi rm. - I r Vx - ` - I ry MWk16VNLE3 M, y� y Rfl/FkUw4l � J J O PCiR'SDIF. Fa. ` Ir ul a s ox°�c rr "'�' I � \ '~•r¢Inae ¢r sm$ - ,:: ' �~_ ue�wv �a� ilraes, U) a ® o U 1 RsxovSfxYSrwe - F40@V SGMD I4'P. - rLH€R,LLSryIDIMd. Ln LIMgeEIEIPRW.PP L �. ';e✓� LV W unM ./ Lo ? ~ 1 .41 I d rti z I Lo z J LIGr � '`, � xLxv,YlF elusnc ��urwelgx j mrwaeEna.�w J L RSmrwmo[x ,rroRwM mrwwwui„n fgSRIGGrPISIdN TOIFILIr9.ib2t:l ... tlT�lETftPRM,AP- S.1R@WA'.GRBiE4T %1NLrgMgyE rR. - - ONIIIfE REMOVAL NOTES: CITY OF APPLE VALLEY REMOVAL NOTES. iasfrsvnmrrru s I NOIwIEYEhrIIXn.WUIENYWiRIdlr9l �ISlP141#.'SSiW.I WRRR I wIXIXiynDrIG ISW O�II.VSww1xO628Re.®EYBTVC Ulrrt6lx. r3s OrxfM+tg I. Rf§EMir idi LttYSGGffTRFwOVN xArFi noc.r�o. IPIO 6m'lARS6!v • ^=•'a"' °JVk. W Oti [NE pN'vnC544BV IVF GIV PPoOR ill (XY51M[tlfM. z c r a w. mwLSFloleocn rrccRwMlrssvu §enittumruscwlmLwwr.srRYCww.r. mssecLarrwrecx ccc§swrunaaovmm�.ro +aamrvwexurs. nmTKr. EROSION CONTROL NOTES. > Rlllwnv unmessxu.eR maxa.+lrnwrn uxmv+aRa RroTRmcuxsRRCm+ vsieuvssw �+++�w��+�r�rv. '*la aaixmxalx€vsxrcxTSCP.rten see ri.Y�wuxml[e§mraswl.s _ _ alnres. .s velr w:zss �c lrc ztro§wueaxMl.nwrusLrrmne iwuw».cRw.c .•xswlmu <. FI�rwDwxFU•xl9 snul.RLa+R:u+nLw.msas F+asnwrxF LYUrmD9wrIF:IS,wFS Q , e XO � i ro�ioe�wLx�lsi�Y� TxFLwnr Arrt wsvtroasso a�xvSrExlctxll[cricm - - .lttxmwnxrllrt YM mLalrvwRro - 111 REMOVE SL -GENO 4. BRIBED W'EI&LLS41wllbEPoD Drr04lEG4 (%r IOGTVJI NANKGORg44LE w1Lxn AuT§vFhC C§nYRgS BE PRblttuuYEBrSnIYaIF ➢vEA llrt VwtElfillr9611E NENBRkv.BUYVNh frTSYE.wDLOf PE[xu11M§ w1��1rA ruMW U+4vliwrlNFFlCO�r.'Aa OEV� ➢IMUIrm3M91fF Pfr. r�6.5WI1 - -- FJL rfDMIAYtaENAIIOx wIF%vu ♦EVCir1,4WTlFk C3NVELTpIgxlpl+RgleCIiCNNDlFS 910vRl tlx T'E nLI.WNfSME E xDr FfIL1ED ST' , #RMK�RFa. 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CITY OF APPLE VALLEY SITE SPECIFIC NOTES- ,. xF¢mm N&an sPecrt sort rlme& 1, GOPHER STATE ONE CALL. wxw.aavx€xs cx -rcru_i aaq SITE PLAN ® R O V r SITE AREA TABLE: P �DJ °""� r ' � - PNefnry u¢. s,D• bU14Nrf[ov@wryf .�:�xAYY�x ,�„� �� -.._ •u1€�P€NFxP3 R °L95F AifE 94ffiY pRpr€o GRRP�fxprf5 - __I.IIIR���___ IT.PIT WIGJREA WRAEWU'.a&ESEF A.tlr R 6u - YIE[PrR GYMY 16 AD93< tssx } 1WIIIL �LTQ44 NWd45 __ —. _�— �` SGq pg34SgB/k1t,v. 5'.CP<W.WMGS xEUYF➢. ARCNIMC71AF _ _� __ I NC POf•L31[BVA 41,313 IMF D,59fY IOM1R14 n�mneeoPlurwx nun suss: �� fP =CgPKY WRPJbI:GpLLY >ASR 3 ryPRRf4Ff iPt. K.r41P.1 }.JYW3 .3M ..sPNwlmwr,t ISSgY Ysm SITE INFO: mNn 9ems•.Pn rm rw •,., ,v,4cs � P,9w NaNS� P•woxe ae a4.n CvetvY 't,SILG Ilprt�. MorraJ P.Mri Yr Y w�ensrre IaerM ZEO ywxe NerNpAfalrp sr5, P Yr�.ea€d'n Pweet Pm eRx 4 „ v<fn. w+n�.. an ru.,n MmP mM, p�� W H •Nn'fnn.�*A•[alkaw {r.Tny alvr� � Y�i ,:� Q ueadner suea+l0. pl.er Z H J � ryPo-. •,....rnN�me.h urr� LU w � LU j IY� a o a Q �a W p T � In Z N I'D 1, GOPHER STATE ONE CALL. wxw.aavx€xs cx -rcru_i aaq SITE PLAN SITE PLAN LEGEND, V2.0 ® carxarFP .�Iex.asrfmEOlP:�a?wuYxl °""� r ' � - PNefnry u¢. issuErsvanunx -.._ pRpr€o GRRP�fxprf5 - __I.IIIR���___ IT.PIT WIGJREA WRAEWU'.a&ESEF A.tlr .. wrema, _ } 1WIIIL �LTQ44 NWd45 __ —. _�— �` SGq pg34SgB/k1t,v. 5'.CP<W.WMGS xEUYF➢. _ _� __ nC •nAC �� fP =CgPKY WRPJbI:GpLLY REVI:Nxr 9lMEVev 1, GOPHER STATE ONE CALL. wxw.aavx€xs cx -rcru_i aaq SITE PLAN µml nz 9s�d, k s� nY N s V2.0 F W J 1 � o 0 0 � e W F u � rc r Lo N i N " GENERAL GRADING NOTE5: d .sins �: ..�r._ 4Y V Y1P, GRADING PLAN LEGEND: ------ v +-- - --- -- Ex rcdxrwsELEwmxNRmu a N o u v xi�w. :M�.�T�ros n. 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U) Z N f Z Lr) 1LO LLI �1 1 1 Ed UILW ITI 9.m,rr ncfcu,9,oraEE.sc a r — —O IM V C6 SO, kT MR VAM . x•9'9 'A.Ofnf9Y �IrEACf0.Y '�Qr � iIII[ - YMMJu ay.9nuaxebal uni s,dt v�9[ � � :.-� � I �r SYtWERt�W � b _ — _ — _ — _ — _. — _ — _ — _ — _ — _ /'� ELEVATbFIVrESTTRASN 7 — -r r„ le E in. s vrtcFmesrm wuww, €VAtEIr - - >- ._ —_- Y ' onEFrw9!,leypY9geUg L aaw9vcw.as fig' -�7°� _ ]liM n, l - - 1 NOan,.mA:x-- z� U` We M . �. lil a 1 U) ` •.. U) Z N f Z Lr) 1LO LLI �1 1 1 Ed UILW ITI 1 0�H j _ �ZRIOR ELEVATION xIR ,�,a NORTH EXTERIOR ELEVATION 10= 1'-0' ELEVATION- WEST -TRASH � L.EL 1'. _ 1 . S ,E J LIVAT%�" - NORTH - T-11 1111-Ull b 10 obB 11— I.E (,.., ) EAST EXTERIOR ELEVATION • 1 ui vJ Ln 1 0 sa LC) r— if 1. 12/10/2015 7525147th STREET WEST RETAIL BUILDING APPLE VALLEY CITY COUNCIL PRESENTATION December 10, 2015 A PPlaue 7525147th STREET WEST RETAIL BUILDING Request For: 1. Site plan /building permit authorization to allow for construction of a 7,512 sq. ft. retail building on .92- acre lot. 2. Building setback variances from Cedar Avenue and 147th Street West. APPV1,a 1 12/10/2015 CURRENT CONDITIONS ALTA/A9311111 un 11T1E coi Ap Valle EASEMENT VACATION REQUEST ALTA/ACSM LAND TITLE SORMEI _ Drainage and Utility Easements Old Property Line r , r Trail, Drainage And Utility «I Easement New Property Line r _ -ea r�nn m 2 12/10/2015 SITE PLAN - w w -EJR Install - Bike Rack µ Ins all j Sidewalk n } i 16 -Foot Buildingt Setback Variance _ � Y I i a "- --, 10 -Foot Building ---- Setback Variance — a��e GRADING PLAN — - -' D ....e. Yf1C ! l 1 lrw y @ 1�1 Va��e 3 12/10/2015 UTILITY PLAN _ M ry �'valle LANDSCAPE PLAN P 'aalle 4 12/10/2015 FLOOR PLAN a A100 App valle BUILDING ELEVATIONS Add - Aluminum _ Awnings ` Al 11 I E I .Pple Valle A200 5 12/10/2015 PERSPECTIVE DRAWING l e � �Illlll�,��ar�l _ App Va11e RECOMMENDATION M Adopt draft resolution approving the site plan /building permit authorization at allow for the construction of 7,512 sq. ft. retail building and 50 parking spaces on Lot 4, Block 3, VALLEY COMMERCIAL PARK 1ST ADDITION, subject to the conditions outlined in the draft resolution. aPP Va11e 6 :�0 ITEM: 5.1. 00* Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Regular Agenda Description: Review Ordinance Amending Chapter 35 of the City Code, Regulating Municipal Office Candidacy Filing Fees (First reading) Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Review the ordinance amending Chapter 35 of the City Code regulating municipal office candidacy filing fees. SUMMARY: Attached for your consideration and first reading is an ordinance amending Chapter 30 of the City Code entitled "City Council ", by adding Section 30.06 regulating municipal office candidacy filing fees. The amendment would set the municipal office candidacy filing fee at $40.00. The proposed ordinance was prepared by the City Attorney's office. The tentative date for the second reading of the ordinance amendment is December 22, 2015. BACKGROUND: Recent legislation allows second class statutory cities to adopt, by ordinance, a municipal office filing fee up to $40.00. BUDGET IMPACT: N/A ATTACHMENTS: Ordinance CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE III CHAPTER 30 OF THE CITY CODE ENTITLED "CITY COUNCIL" BY ADDING SECTION 30.06 REGULATING MUNICPAL OFFICE CANDIDACY FILING FEES The City Council of Apple Valley ordains: Section 1 . Chapter 30 of the Apple Valley City Code is hereby amended by adding Section 30.06 to read as follows: § 30.06 COUNCIL CANDIDACY FILING FEE. At the time of filing an affidavit for candidacy for municipal office in accordance with Minnesota state law, a filing fee of $40.00 shall be submitted therewith. Section 2 . Effective Date. This ordinance shall take effect upon its passage and publication. PASSED by the City Council this day of , 2015. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk °* ITEM: 7. •save •s• Apple COUNCIL MEETING DATE: December 10, 2015 Valley SECTION: Calendar of Upcoming Events Description: Approve Calendar of Upcoming Events Staff Contact: Department/ Division: Stephanie Marschall, Deputy City Clerk City Clerk's Office ACTION REQUESTED: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the City Council. SUMMARY: Day /Date Time Location Event Mon. /Dec. 7 7:00 p.m. Municipal Center Telecommunications Committee Tue. /Dec. 8 11:00 a.m. Apple Valley Senior Apple Valley Seniors Holiday Party Center Thur. /Dec. 10 4:30 -6:30 Vivo Chamber Business After Hours Thur. /Dec. 10 5:30 p.m. Municipal Center Informal City Council Meeting Thur. /Dec. 10 7:00 p.m. Municipal Center Regular City Council Meeting Ames Center, Dakota -Scott Workforce Investment Fri. /Dec. 11 11:30 a.m. -1:00 p.m. Burnsville Board Legislative and Employer Awards Luncheon Tue. /Dec. 15 11:30 a.m. -1:15 p.m. Old Chicago Chamber Holiday Awards Luncheon Wed. /Dec. 16 7:00 p.m. Municipal Center Planning Commission Fri. /Dec. 18 11:30 a.m. River Valley Church Ribbon Cutting Ceremony Tue./Dee. 22 nn ED Meetin - CANCELED Tue. /Dec. 22 77: N p.m. Municipal Center Regular City Council Meeting Thur. /Dec. 24 City Offices Closed Christmas Floater Fri. /Dec. 25 City Offices Closed Christmas Holiday Observed BACKGROUND: Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only at events marked with an asterisk will any action of the Council take place. BUDGET IMPACT: N/A