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HomeMy WebLinkAbout06/26/2008 CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held June 26, 2008, at 8:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, LaComb, Goodwin, and Grendahl. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Manson, Finance Director Ballenger, Assistant City Administrator Grawe, Parks and Recreation Director Johnson, Police Chief Johnson, Acting Public Works Director Blommel Johnson, City Planner Lovelace, Police Captain Marben, Community Development Director Nordquist, Police Captain Rechtzigel, Liquor Operations Director Swanson, Deputy Fire Chief Thompson, and Fire Chief Wassmund. Mayor Hamann-Roland called the meeting to order at 8:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by LaComb, moving items 4.B – Resolution Accepting Donation from Robert L. Erickson Family, 4.P.4 – Change Order No. 3 to Liquor Store No. 3, and 4.U – Resolution Approving A.L.F. Ambulance Service 2009 Budget and Request for Proposals for Ambulance Service to the regular agenda; removing item 5.E – Legacy North, at the request of the developer; and approving the agenda for tonight’s meeting as amended. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Goodwin, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 2 MOTION: of Goodwin, seconded by Bergman, approving the minutes of the regular meeting of June 5, 2008, as written. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving a change in officer for D & D of Minnesota, Inc., d/b/a Famous Dave’s BBQ Shack, in connection with the On-Sale 3.2 Malt Liquor and Wine Licenses at 7593 147th Street W., naming Wilson Craft as President and Chief Executive Officer; as described in the City Clerk’s memo dated June 23, 2008. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, authorizing issuance of a party permit to Brady Wheelock, 1296 Deercliff Lane, Eagan, Minnesota, for a picnic at Alimagnet Park Pursuant to City Code Section 95.03 (G)(1), valid on July 4, 2008, only. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, authorizing issuance of a party permit to Margi Forss, 4802 Crested Butte Trail, Rockford, Illinois, for a picnic at Alimagnet Park Pursuant to City Code Section 95.03 (G)(1), valid on August 9, 2008, only. Ayes - 5 - Nays - 0. Resolution No. 2008-112 MOTION: of Goodwin, seconded by Bergman, adopting approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Ducks Unlimited, Chapter 185, for use on September 10, 2008, and waiving any waiting period for State approval. Ayes - 5 - Nays - 0. Resolution No. 2008-113 MOTION: of Goodwin, seconded by Bergman, adopting approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Firefighters Relief Association, for use on September 13, 2008, and waiving any waiting period for State approval. Ayes - 5 - Nays - 0. Resolution No. 2008-114 MOTION: of Goodwin, seconded by Bergman, adopting approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Minnesota Zoo Foundation, for use on September 13, 2008, and waiving any waiting period for State approval. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, granting authorization to North Memorial Hospital to land a helicopter at and take off from Hayes Park during the evening of Wednesday, July 3, 2008, in connection with the Apple Valley Freedom Days Cub Foods Family Fun Night. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the reduction of financial guarantee for Grandstay Residential Suites from $13,900.00 to $1,500.00; and the release of financial guarantees for Diamond Valley Estates, # SB 6464, Diamond Valley Estates, # 0824-01A, Diamond Valley Estates, # 453, and Diamond Valley Estates, CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 3 # 0703-01A, as listed in the Community Development Department Assistant’s memo dated June 26, 2008. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the Second Amendment and Extension of Livable Communities Demonstration Account (LCDA) Development Grant with Metropolitan Council for Founders Circle, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. Resolution No. 2008-115 MOTION: of Goodwin, seconded by Bergman, adopting awarding the contract for the Apple Valley Senior Center Project #0330 for Cast-In-Place, to Steenberg-Watrud Construction, LLC, the lowest responsible bidder, in the total amount of $136,028.00. Ayes - 5 - Nays - 0. Resolution No. 2008-116 MOTION: of Goodwin, seconded by Bergman, adopting awarding the contract for the Apple Valley Senior Center Project #0420 for Masonry/Cast Stone, to Axel H. Ohman, Inc., the lowest responsible bidder, in the total amount of $355,500.00. Ayes - 5 - Nays - 0. Resolution No. 2008-117 MOTION: of Goodwin, seconded by Bergman, adopting awarding the contract for the Apple Valley Senior Center Project #0512 for Structural Steel/Steel Joists Supply, to DAKA Corporation, the lowest responsible bidder, in the total amount of $122,350.00. Ayes - 5 - Nays - 0. Resolution No. 2008-118 MOTION: of Goodwin, seconded by Bergman, adopting awarding the contract for the Apple Valley Senior Center Project #3100 for Site Clearing/Site Earthwork, to SpeckTacular Companies, the lowest responsible bidder, in the total amount of $144,900.00. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving a Lease Agreement with Loffler Companies, for 4 Multi-Function Digital Copiers, for 36 months, as attached to the IT Manager’s memo dated June 20, 2008, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the Agreement for Installation of Columbaria Foundations and Footings at Lebanon Cemetery with Stellar Concrete & Masonry, in the amount of $13,900.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving a Lease Agreement with New Cingular Wireless PCS, LLC, for antennas on the Valleywood Reservoir, through June 30, 2013, as attached to the Acting Public Works Director’s memo dated June 26, 2008, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 4 MOTION: of Goodwin, seconded by Bergman, approving a 25’ variance from the Ordinary High Water Level (OHWL) of Long Lake for existing porch and new deck on Lot 5, Block 5, Greenleaf 8th Addition (5617 133rd Street Court), as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, directing staff to seek quotes for Pond WVR- P19 Storm Water Improvements, Grading, and Storm Sewer Maintenance at 7990 132nd Street Court. Ayes - 5 - Nays - 0. Resolution No. 2008-119 MOTION: of Goodwin, seconded by Bergman, adopting approving plans and specifications for Expansion of City’s Fiber-Optic Network to Liquor Store No. 3; and authorizing advertising for receipt of bids, at 2:00 p.m., on July 17, 2008. Ayes - 5 - Nays - 0. Resolution No. 2008-120 MOTION: of Goodwin, seconded by Bergman, adopting approving plans and specifications for Project 08-387, Lift Station 1 Replacement; and authorizing advertising for receipt of bids, at 10:00 a.m., on August 5, 2008. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 1 to the contract with McNamara Contracting, Inc., for Project 07-377, 2008 Street Maintenance, in the amount of an additional $145,477.70. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 2 to the contract with Enebak Construction, for Project 07-365, Cobblestone Lake Trails and Regional Infiltration, in the amount of an additional $6,935.00. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 2 to the contract with CNH Architects, for Liquor Store No. 3, with a deduction of $5,178.00. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 3 to the contract with Ebert Construction, for Liquor Store No. 3, in the amount of an additional $25,735.19. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 3 to the contract with Landmark Structures, for Quarry Point Reservoir, in the amount of an additional $2,081.35. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 4 to the contract with Matrix Communications, Inc., for City Wide Telephone System, in the amount of an additional $6,431.46. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 5 MOTION: of Goodwin, seconded by Bergman, accepting City Wide Telephone System project, as final and authorizing final payment on the contract with Matrix Communications, Inc., in the amount of $11,624.32. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, accepting Johnny Cake Ridge Park East Concession Building Re-Roof project, as final and authorizing final payment on the contract with Metro Building Systems, Inc., in the amount of $15,477.00. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, waiving the procedure for a second reading and Ordinance No. 839 passing amending Section 94.01 of the City Code Regulating Assessable Current Services under Public Nuisances. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, tabling consideration of Embry Estates Assessment Roll No. 567 in the amount of $1,044,785 to July 10, 2008. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving hiring the seasonal employees, as listed in the Personnel Report and Addendum dated June 26, 2008. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA CENTERPOINT ENERGY GRANT Ms. Mary Palkovich, Director of Engineering at CenterPoint Energy, presented a Community Partnership Grant check in the amount of $2,100.000 towards the purchase of two rotary rescue saws for the Fire Department. Deputy Fire Chief Thompson described the need for and uses of the rotary rescue saws. MOTION: of LaComb, seconded by Grendahl, approving the Community Partnership Grant from CenterPoint Energy in the amount of $2,100.00 for use towards the purchase of two rotary rescue saws for the Fire Department. Ayes - 5 - Nays - 0. A.L.F. 2009 BUDGET AND RFP FOR CONTRACTUAL AMBULANCE SERVICE Mr. Lawell reviewed the request for consideration of the Apple Valley, Lakeville, Farmington (A.L.F.) Ambulance Service 2009 Budget and authorization to check the market by seeking Request for Proposals (RFP’s) for and perhaps enter into a contract for ambulance service. Mr. Dennis Feller, member of the A.L.F. Executive Management Committee and Finance Director for the City of Lakeville, reviewed the history and priorities of the A.L.F. Ambulance Service. A.L.F. is currently seeking to address a number of issues, including shift changes, depth of CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 6 paramedic staffing resources, and depth of administrative management. A.L.F. is the last pure ambulance service in the metropolitan area that has 24-hour shifts. The goal is to attain specialized expertise in the fields of human resources, personnel scheduling, management, system status management (effective deployment of ambulances), fleet management, patient billing, and collections. There are various ways to achieve this goal. One option is to explore contractual ambulance service. The Board believes other ambulance services have addressed these issues. He noted the key to contractual success is in the details of the contract. A.L.F. will not give up its responsibility to provide quality patient care. The details will include the number of ambulances, response times, and other quality performance issues. It is the desire of the A.L.F. Board that the current paramedics continue to serve the A.L.F. member communities. As a result, there is language in the RFP which states the contractor will make a good faith effort to recruit current A.L.F. employees. Mr. Feller said time is a factor. He reviewed the tentative time schedule. The A.L.F. Board and Executive Management Committee are seeking authorization to pursue RFP’s for contractual ambulance service. A contractual ambulance service may be able to provide emergency medical care equal to or greater than the care currently provided. The only way to find out is to go through the RFP process. Mayor Hamann-Roland stated she wants to protect the quality of patient care as well as the employees, and commented about the language in the RFP requiring contractors recruit A.L.F. paramedics. Mr. Feller responded that it is in everyone’s best interest to have the existing paramedics continue to serve the member communities. However, it is likely there would be an interview process. It is expected multiple proposals will be received; each will have different compensation and benefit packages and employee policies. Mayor Hamann-Roland acknowledged it is simply exploration at this point and it is unknown whether any proposals will meet the Board’s requirements. Councilmember Grendahl commented on the 2900 hours of annual service which results from the 24-hour shifts. Councilmember Bergman stated he firmly believes checking the market is in the best interest of the taxpayers, but it is also important to protect the employees. Councilmember LaComb said she is impressed with the Schedule of Events. She asked who would be reviewing the RFP’s and about the time needed to review the organization outside of what is provided on paper. Mr. Feller said there will be a team made up of the Executive Management Committee which will be responsible to review the proposals and organizations. He then recapped the tentative process and estimated timelines, noting it is a very ambitious schedule. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 7 Councilmember LaComb asked if it is the team’s expectation to have on-site visits and evaluations. Mr. Feller said yes. The Council continued discussion on meeting the timelines. Councilmember Goodwin confirmed that the A.L.F. Board merely wants to look at all the options, and that it makes sense to do so. Councilmember Bergman asked what would happen if the review and research went beyond the deadline. Mr. Feller said there are many options and he would be better able to answer that question following the interview process. Mayor Hamann-Roland said she is concerned about the 24-hour shift and wants both those who give the service and those who receive it to have the highest quality care. Councilmember Grendahl questioned whether both the Cities of Lakeville and Farmington passed this resolution unanimously. Mr. Feller affirmed. Mr. Brian Sturz, 1344 Kentucky Avenue S., St. Louis Park, A.L.F. paramedic and AFSCME Union President, spoke on behalf of the paramedics. He presented A.L.F. history and service data. He stated the cohesive relationships between A.L.F. and the Police and Fire Departments are a major factor in providing efficient and high quality patient care. He discouraged use of a private ambulance service stating it will not lower costs or improve quality. The paramedics are concerned that the communities will lose control over ambulance coverage and response times. They do not believe a private company can service the citizens with the same heart that they do. They are also concerned about protecting A.L.F. employees. He stated the partnering communities approved the RFP before they were made aware of it. He asked that the A.L.F. paramedics be given an opportunity to address the issues with the management team prior to approving the RFP. Councilmember Grendahl asked if the paramedics were willing to negotiate on the 24-hour shift. Mr. Sturz said it can be discussed. Councilmember Grendahl said soliciting for RFP’s does not mean the ambulance service will not stay the same. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 8 Councilmember Bergman also expressed concern with the 24-hour shift. He believes the RFP process should move forward, but encouraged communications with the Labor Management Team regarding the issues. The Council further discussed the importance of soliciting proposals in order to evaluate current operations, the enormous task it will be, and the condensed timeframe in which to complete it. Councilmember LaComb also encouraged continuing communications with the Labor Management Team on the issues which were previously tabled. Mr. Lawell emphasized the terrific job A.L.F. employees do servicing the member communities. As the communities grow and evolve, the A.L.F. organization needs to evolve. There are several issues which need to be resolved. Processes, such as the 24-hour shift, no longer work as well as they did when the communities were smaller. The request before the Council this evening is authorization to pursue and perhaps enter into a contract for ambulance service. He added that staff will keep the Council informed of any scheduling changes should they occur. Resolution No. 2008-121 MOTION: of Goodwin, seconded by Bergman, adopting approving Apple Valley, Lakeville, Farmington (A.L.F.) Ambulance Service 2009 Budget and Authorizing Request for Proposals for contractual ambulance service, and perhaps entering into a contract to provide the same. Ayes - 5 - Nays - 0. Mayor Hamann-Roland thanked the paramedics for their service to the City. FISCHER SAND & AGGREGATE REQUEST FOR EXTENDED HAULING HOURS Mr. Lovelace reviewed the request by Fischer Sand & Aggregate, LLP, for an amendment to their previously approved extended hauling hours. The extension allowed for hauling between 6:00 p.m. and 5:00 a.m., Monday through Saturday, from April 14, 2008, through October 31, 2008, with the exception of August, during which time they would not haul due to the Republican National Convention. The amendment would allow for hauling during the month of August and up to December 15, 2008, as well as allow hauling to be extended to the Johnny Cake Ridge Road mining area. The City has learned that the individual from the Prairie Crossing neighborhood who had complained about the noise is being relocated out of state. However, there have been complaints from residents located on the northeast corner of County Road 42 and Pilot Knob Road regarding truck noise and dust. He then reviewed the proposed haul route. Mr. John Ericson, of Fischer Sand and Aggregate, stated the contractor for the County Road 62/I- 35W interchange reconstruction project would like to dump the compactable fill in Fischer’s pit on the east side of Pilot Knob Road. He said that will help compress the timeframe to bring that pit up to grade. Mayor Hamann-Roland questioned the quality of fill. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 9 Mr. Ericson stated Fischer Sand & Aggregate uses an independent testing company to verify the material and ensure the site may be built on. He guaranteed there will not be any junk in there. Mayor Hamann-Roland asked how issues will be dealt with. Mr. Ericson stated they will keep an eye on things, and if the City informs them of problems they will resolve them swiftly. Mr. Lovelace noted a gravel contractor in Lakeville also uses the Pilot Knob Road corridor to transport their materials to projects north of Apple Valley. It is likely not all complaints are attributable to Fischer Sand & Aggregate. Mayor Hamann-Roland reminded Mr. Ericson that the trucks are supposed to stay in the right-hand lane until it is necessary to turn. She noted that is not always taking place. Mr. Ericson stated a letter will be sent to the contractor regarding that issue. Resolution No. 2008-122 MOTION: of Bergman, seconded by Goodwin, approving amending the extended hauling hours for Fischer Sand & Aggregate, LLP, and attaching conditions thereto. Mr. Keith Carlson, 14831 Endicott Way, commented about truck noise from hauling gravel. He stated he gets insufficient sleep due to jakebreaking. He further stated he is not opposed to the gravel operations; however, he is concerned with the routes the trucks are taking and the jakebreaking. At a meeting several years ago, the gravel company stated they would place a conveyor system to move gravel from the Pilot Knob Road pit to the Johnny Cake Ridge Road pit, and that they would water as necessary to keep the dust down. He has not seen those things happen. He recommended trucks use the road north of the Super Target or enter and leave the pit from the entrance off of Pilot Knob Road. Mayor Hamann-Roland reminded Mr. Ericson of the importance of watering to keep the dust down. Mr. Ericson said a conveyor system had been installed for quite a while, but Fischer was forced to remove it with the reconstruction of Pilot Knob Road. Councilmember Goodwin questioned whether using the entrance on Pilot Knob Road would be any quieter than using the entrance off of County Road 42. Mr. Ericson did not think it would be any quieter. Mayor Hamann-Roland questioned if it would be feasible to enter off of Pilot Knob Road. Mr. Ericson said he did not think so. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 10 Ms. Lee Endres, 14815 Endicott Way, said not only does she have to deal with the noise and the dust, but the trucks vibrate her townhome. Ms. Barb Campbell, 14847 Endicott Way, stated she thought is would make a big difference if the trucks would enter the pit off of Pilot Knob Road. If the signal light at County Road 42 and Pilot Knob Road is green, the trucks are still going 50 mph past the intersection, and then jakebreak to slow down in order to access the entrance off of County Road 42. She said the jakebreaking is very loud and regularly wakes her up and deprives her of sleep. In addition, the trucks vibrate her home. If the trucks used the Pilot Knob Road entrance they would be jakebreaking prior to the intersection and there are not homes in that immediate area. She also commented about the dust. Councilmember Goodwin stated it appears to be an enforcement issue, and should be enforced by the City or by Fischer. There was continued discussion regarding the preferred entrance to the Pilot Knob Road pit. Mayor Hamann-Roland suggested scheduling an enforcement check in the early morning, similar to what is typically done during the work day. Mr. Ericson said he is going to have a meeting with the truckers and will do what is necessary regarding enforcement. Mayor Hamann-Roland suggested Mr. Ericson deal with the issues as they come forward. If the proposed route does not work, then it will need to be adjusted. She stressed the importance of regular watering and a 2:00 a.m. enforcement check. Vote was taken on the motion: Ayes - 5 - Nays - 0. HARWELL PATH LICENSE AGREEMENT Mr. Nordquist reviewed the request for a License Agreement that would permit Leslie and Marlene Johnson to construct a 4-foot tall retaining wall in a drainage and utility easement on the east side of their property located at 13599 Harwell Path. The total length of the retaining wall will be approximately 125 feet. The License Agreement satisfies the property owner to the east, in that the easement will not be vacated. Councilmember Goodwin stated the length of the retaining wall was decreased by approximately 27 feet from what was previously proposed. He then recapped some of the issues surrounding the construction of the retaining wall, and explained the reasoning behind shortening the wall. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 11 MOTION: of Goodwin, seconded by Bergman, approving the License Agreement to construct a 4-foot tall retaining wall in a drainage and utility easement on the east side of Lot 1, Block 1, Chateau Estates Sixth Addition (13599 Harwell Path), and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. COBBLESTONE LAKE DEVELOPMENT MONUMENT SIGNS Mr. Lovelace reviewed the request by Tradition Development for an ordinance amending PD-703, approval of a Monument Sign Plan, site plan/building permit authorizations for monument signs and a clock tower, and direction to prepare and approval of a License Agreement for the clock tower, for Cobblestone Lake Development generally located northeast of 160th Street W. and Pilot Knob Road. He reviewed the locations, plans, and elevation drawings for the five monument signs. The Planning Commission recommended the Target logo be removed from the monument sign located at Pilot Knob Road and 160th Street. He added that there have been changes made to the height and width of the sign at Pilot Knob Road and 157th Street. Mr. Lovelace stated the Pilot Knob Road corridor study indicates a need for a minimum of 250 feet of right-of-way one-quarter mile each way from the intersection of Pilot Knob Road and 160th Street. The resolution approving the site plan/building permit authorization for the monument signs stipulates the signs may be located within the right-of-way provided the petitioner receives approval from Dakota County. If approval is not received, the petitioner must place the signs at least one foot back from the minimum right-of-way indicated in the study. Councilmember Bergman said he hopes the monument sign at Pilot Knob Road and 160th Street does not become a backdrop for other signs. Mr. Lovelace indicated any other signs in that area would be in violation of City Code and would be removed. Mr. Lawell added that both of those roads are County roads, and are also subject to Dakota County’s sign policy. Mr. Jacob Fick, of Tradition Development, reviewed colored drawings of the monument signs as well as the proposed changes to the sign located at Pilot Knob Road and 157th Street. MOTION: of LaComb, seconded by Goodwin, waiving the procedure for a second reading and Ordinance No. 840 passing amending Section A28-6 of PD-703 establishing height and setback requirements for signs. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the Monument Sign Plan for Cobblestone Lake Development, with conditions. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 12 Resolution No. 2008-123 MOTION: of LaComb, seconded by Grendahl, adopting approving the site plan and authorizing issuance of a building permit for construction of monument signs in the South ½ of Section 36 (Cobblestone Lake Development), including revisions to the sign at Pilot Knob Road and 157th Street, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. Resolution No. 2008-124 MOTION: of Grendahl, seconded by LaComb, adopting approving the site plan and authorizing issuance of a building permit for construction of a clock tower in the Cobblestone Lake Parkway/Elm Creek Lane right-of-way, in the South ½ of Section 36 (Cobblestone Lake Development), with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by LaComb, directing staff to prepare a License Agreement for the Cobblestone Lake Parkway/Elm Creek Lane clock tower, subject to final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. LIQUOR STORE NO. 3 CHANGE ORDER Councilmember Grendahl called out that the change order for Liquor Store No. 3 is for double metering in order to take advantage of special rates by Dakota Electric in connection with the geothermal heating and cooling system for the building. She asked the estimated payback period for the geothermal heating and cooling system. Mr. Swanson said it is estimated the entire system would be paid back within 8 to 10 years. MOTION: of Mayor Hamann-Roland, seconded by Goodwin, approving Change Order No. 3 to the contract with Ebert Construction, for Liquor Store No. 3, in the amount of an additional $25,735.19. Councilmember Grendahl stated some Council Members received a letter from an individual inquiring as to what the City is doing relative to environmental initiatives. In response, she recommended the City take an inventory of such initiatives. The preliminary list has over 113 environmental initiatives. Missing from the list are initiatives relative to mass transit. She asked if there are any items that need to be forwarded on the Urban Affairs Committee or if a new committee should be formed for any reason. With the items listed, she believes Apple Valley is doing a great job on energy conservation. Mayor Hamann-Roland stated the City has created a Green Apple Team to look at additional energy efficient measures. Liquor Store No. 3 and the new Senior Center will be green and the Municipal Center is green. She added that the City is doing many things that are not on the list. There are some exciting times ahead in this arena. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 13 Councilmember Goodwin suggested keeping the public informed as to the City’s environmental initiatives with a press release to the newspaper, an article in the CityNews, and/or broadcasting it on cable. Councilmember Bergman said no matter how many items are on the list, someone will say it is not enough. In response to Councilmember Grendahl’s question regarding the need for a new committee, he said he did not believe it was necessary. Councilmember LaComb said it is a very impressive list. The list was put together rather quickly, but with a little more time, perhaps this type of information could be an on-going article in the CityNews. Mayor Hamann-Roland said she and Mr. Lawell put the list together and it was done rather quickly. With a bit more time, the list could capture a greater fullness of all the initiatives currently going on. She said she likes the idea of a regular column in the City newsletter highlighting green initiatives. Councilmember Grendahl said Apple Valley is one of only six areas in the entire country picked for the Urban Partnership Agreement for mass transit and one of four cities chosen for the Great Plains Institute as a model city for energy conservation and efficiency. She then asked if a committee were to be formed, if it is likely the Council would follow the same process it uses to fill other committee seats. The Council agreed that it would use the same process. Councilmember Grendahl commented on the Mayor signing the U.S. Mayor’s Climate Protection Agreement. She said green initiatives should have a payback, because there is a cost to them. Mayor Hamann-Roland said the thoughtful, green initiatives that the City is working on are going to have dividends. Being conservative and energy efficient will help save taxpayer dollars. Vote was taken on the motion: Ayes - 5 - Nays - 0. ROBERT L. ERICKSON FAMILY DONATION Resolution No. 2008-125 MOTION: of LaComb, seconded by Grendahl, adopting accepting, with thanks, the donation of $5,000.00, from the Robert L. Erickson Family, for use by the Apple Valley Police Department’s K-9 Unit and Apple Valley Senior Center. Ayes - 5 - Nays - 0. Mayor Hamann-Roland thanked the Erickson family for its generous donation. CITY OF APPLE VALLEY Dakota County, Minnesota June 26, 2008 Page 14 COUNCIL COMMUNICATIONS The Council wished Ms. Karla Gorden, City of Apple Valley receptionist, a wonderful retirement, and thanked her for her for her dedication, loyalty, and years of service. Mayor Hamann-Roland reminded everyone that Freedom Days kicks off on Friday night with Dancin’ and Cruisin’ at Bogart’s. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by LaComb, approving the calendar of upcoming events as included in the City Clerk’s memo dated June 25, 2008, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CLAIMS AND BILLS MOTION: of Grendahl, seconded by Goodwin, to pay the claims and bills, check registers dated June 11, 2008, in the amount of $3,030,633.47; June 18, 2008, in the amount of $14,308,598.09; and June 25, 2008, in the amount of $10,158,661.67. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 10:23 o’clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on 7/10/08 .