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HomeMy WebLinkAbout07/10/2008 CITY OF APPLE VALLEY Dakota County, Minnesota July 10, 2008 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held July 10, 2008, at 8:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, LaComb, Goodwin, and Grendahl. ABSENT: None. City staff members present were: Assistant City Administrator Grawe, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Manson, Finance Director Ballenger, Parks and Recreation Director Johnson, Police Chief Johnson, Acting Public Works Director Blommel Johnson, Community Development Director Nordquist, Police Captain Rechtzigel, Human Resources Manager Strauss, and Deputy Fire Chief Thompson. Mayor Hamann-Roland called the meeting to order at 8:00 p.m. Everyone took part in the Pledge of Allegiance led by Boy Scouts Jake Leiber, Nick Hughes from Troop 205. APPROVAL OF AGENDA MOTION: of LaComb, seconded by Goodwin, adding item 4.L – Revised Gambling Exempt Permit for Apple Valley Fire Fighter’s Relief Association to the consent agenda, and item 5.D – Set Special Informal Meeting on July 24, 2008, to the regular agenda; and approving the agenda for tonight’s meeting as amended. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of June 26, 2008, as written. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota July 10, 2008 Page 2 Resolution No. 2008-126 MOTION: of Bergman, seconded by Grendahl, adopting approving issuance of a two-year Gambling Premises Permit to Apple Valley Hockey Association for premises at Panino Brothers, 7083 153rd Street W.; and waiving any waiting period for Minnesota Gambling Control Board approval. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Grendahl, directing the Urban Affairs Committee to study and forward recommendations concerning recycling and waste hauling practices. Ayes - 5 - Nays - 0. Resolution No. 2008-127 MOTION: of Bergman, seconded by Grendahl, adopting directing the City Engineer to prepare plans and specifications for Project No. 08-400, Upper 147th Street West Extension. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Encroachment Agreement with Magellan Pipeline Company, in connection with Project No. 07-377, as attached to the City Engineer’s memo dated July 3, 2008, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. Resolution No. 2008-128 MOTION: of Bergman, seconded by Grendahl, adopting awarding the contract for Quarry Point Athletic Complex Construction, to Ebert Construction, the lowest responsible bidder, in the total amount of $2,936,710.00. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for CCTV/Audio and Emergency Monitoring System Upgrades with Silent Knight Security Group, in the amount of $29,654.14, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Quarry Point Water Tower Telemetry and Electrical Controls with Automatic Systems Company, in the amount of $22,994.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Pond WVR-P19 Storm Water Improvements, Grading, and Storm Sewer Maintenance at 7990 132nd Street Court, in connection with Project No. 05-312, with Bruhn Excavating, in the amount of $22,340.04, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving Change Order No. 1 to the Agreement with Top Coat Painting Service, in the amount $690.00, for painting of additional fence sections; and accepting 2008 Painting of New Fence Sections as CITY OF APPLE VALLEY Dakota County, Minnesota July 10, 2008 Page 3 final and authorizing final payment in the amount of $29,440.00. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, accepting 2008 Reconditioning of Fence Post Supports as final and authorizing final payment on the Agreement with Top Coat Painting Service, in the amount of $3,822.00. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, tabling consideration of Embry Estates Assessment Roll No. 567 until September 11, 2008. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving hiring the full time and seasonal employees, as listed in the Personnel Report dated July 10, 2008. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA JOYCE FOUNDATION ENERGY EFFICIENCY GRANT REQUEST Ms. Lola Schoenrich, of the Great Plains Institute, was present to describe the Apple Valley Energy Efficiency Initiative, which is part of two-year, multi-state project in four cities called the Midwest Energy Efficiency Cities Project. The Great Plains Institute together with Dakota Electric Association, Great River Energy, the Center for Energy and the Environment, and the Green Institute are partnering with four diverse Midwestern cities on this project. Goals of the project include demonstrating a community-based approach to energy efficiency, testing a variety of energy efficiency strategies and technologies, measuring and verifying energy savings over time, and using the results to develop a guidebook for other suburban communities to follow. Ms. Scheonrich reviewed the project workplan and described why the partners are interested in helping these communities. The City is being asked to support a request for funding from the Joyce Foundation for the Midwest Energy Efficiency Cities Project. The request is for $200,000 a year for two years. Mayor Hamann-Roland noted that this is a very important initiative. She then thanked all the partners and especially Greg Miller, of Dakota Electric Association, for identifying Apple Valley for this project. The Council voiced their appreciation to Mr. Miller for selecting Apple Valley for this project and recognizing it as a leader in energy efficiency. Resolution No. 2008-129 MOTION: of Goodwin, seconded by Grendahl, adopting supporting the request for funding from the Joyce Foundation for Midwest Energy Efficiency Cities Project. Ayes - 5 - Nays - 0. Mr. Greg Miller, of Dakota Electric Association, said it is a great pleasure to work with Apple Valley on this project. He stated they are working very diligently to help change the behaviors and CITY OF APPLE VALLEY Dakota County, Minnesota July 10, 2008 Page 4 habits of the end-use customer to be more energy efficient. He is hopeful this project will help bring more focus and publicity to the importance of energy conservation. Mr. Dave King, from the Center for Energy and the Environment, stated they are a non-profit organization established in 1979, dedicated to energy efficiency in the State of Minnesota. They serve residential, commercial, and public sectors by providing energy efficiency audits and affordable financing solutions. He stated they are looking forward to this project and are thankful for the opportunity to be part of it. NATIONAL NIGHT OUT Ms. Pam Walter, Crime Prevention Specialist, reviewed the agenda of activities planned throughout the City for the 25th annual “National Night Out” on August 5, 2008. She invited everyone to attend a picnic sponsored by the Business Watch program, from 11:30 a.m. to 2:00 p.m., at 15010 Glazier Avenue. Visits by the Police and Fire Departments and City Council to neighborhood events will begin at 5:00 p.m., and continue throughout the evening. Anyone interested in scheduling a neighborhood party should contact her. There are currently 55 parties registered, and they are hoping to top the 111 parties held last year. MOTION: of LaComb, seconded by Bergman, proclaiming August 5, 2008, as “National Night Out” and encouraging citizens to participate in and support the crime prevention efforts this opportunity offers. Ayes - 5 - Nays - 0. Resolution No. 2008-130 MOTION: of Bergman, seconded by Goodwin, adopting accepting, with thanks, the donation of $250.00 from Apple Valley Target Super Store for the National Night Out Program. Ayes - 5 - Nays - 0. Police Chief Johnson said it is a fun night and stressed the importance of neighbor watching out for neighbor. Municipal Center LaComb said it is a great way to meet your neighbors and feel safe. She asked how the Council may help to promote this event. Police Chief Johnson stated various ways the event is promoted including notification to over 100 Block Watch groups. The Council thanked Ms. Walter and everyone involved for their efforts in making National Night Out a success. GRANT EVALUATION AND RANKING SYSTEM (GEARS) COMMITTEE Mr. Grawe said this past legislative session a law was passed granting authority to metro area counties to form joint powers boards and implement a ¼ cent sales tax for transit purposes. CITY OF APPLE VALLEY Dakota County, Minnesota July 10, 2008 Page 5 Dakota County and four additional metropolitan counties entered into a joint powers agreement and formed a board known as the Counties Transit Improvement Board (CTIB) and levied the tax effective July 1, 2008. The Grant Evaluation and Ranking System (GEARS) Committee will be responsible for ranking and evaluating transit projects submitted to the CTIB. He noted Councilmember Grendahl has expressed an interest in serving on the GEARS Committee. Members will be elected to the GEARS Committee on July 21, 2008. He added that Councilmember Goodwin has indicated an interest in being the Designated Voter. MOTION: of Hamann-Roland, seconded by Bergman, nominating Councilmember Ruth Grendahl for the Grant Evaluation and Ranking System (GEARS) Committee position representing Dakota County. Ayes - 5 - Nays - 0. MOTION: of Hamann-Roland, seconded by LaComb, nominating Councilmember Tom Goodwin to serve as Apple Valley’s Designated Voter at the Grant Evaluation and Ranking System (GEARS) Committee election to be held on July 21, 2008. Ayes - 5 - Nays - 0. SET SPECIAL INFORMAL MEETING MOTION: of Grendahl, seconded by LaComb, setting a special informal meeting at 6:30 p.m., on July 24, 2008, at the Municipal Center, for the purpose of meeting with representative from the Minnesota Valley Transit Authority (MVTA) to discuss plans for the bus stations and other transit related items. Ayes - 5 - Nays - 0. STORM UPDATE Staff provided an update on damage and clean up efforts following the severe thunderstorms earlier in the day. They also reviewed the policy regarding tree removal from private and public property, and encouraged residents to contact the utility companies if they see downed lines. COUNCIL COMMUNICATIONS Mayor Hamann-Roland announced that the Minneapolis St. Paul magazine recognized the City of Apple Valley as one of the best places to live in the Twin Cities. She stated a Bus Rapid Transit (BRT) demo bus will be at the Western Service Center on July 16, 2008. More information about the BRT bus and tour can be found on the City’s website. CALENDAR OF UPCOMING EVENTS MOTION: of LaComb, seconded by Grendahl, amending the calendar of upcoming events as included in the City Clerk’s memo dated July 10, 2008, to include a special informal meeting on July 21, 2008, at 1:30 p.m. at the State Capitol, approving the calendar of upcoming events as amended, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota July 10, 2008 Page 6 CLAIMS AND BILLS MOTION: of Grendahl, seconded by Bergman, to pay the claims and bills, check registers dated July 2, 2008, in the amount of $5,385,300.63; and July 9, 2008, in the amount of $899,323.67. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Bergman, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 8:55 o’clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on 7/24/08 .