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HomeMy WebLinkAbout01/08/2009 CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held January 8th, 2009, at 8.00 o'clock p.m., at Apple Valley Municipal Center PRESENT Mayor Hamann-Roland, Councilmembers Bergman, Goodwin, Grendahl, and LaComb ABSENT None City staff members present were City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Manson, Parks Maintenance Superintendent Adamim, Finance Director Ballenger, Public Works Director Blomstrom, Assistant City Administrator Grawe, Parks and Recreation Director Johnson, Police Chief Johnson, Police Captain Marben, Community Development Director Nordquist, Police Captain Rechtzigel, Human Resources Manager Strauss, Fire Chief Thompson, and Golf Course Manager Zinck. Mayor Hamann-Roland called the meeting to order at 8.00 p.m. Everyone took part in the Pledge of Allegiance led by Boy Scouts Perry Abdulkadir, Andrew Conlin, Sean Gottesleben, Patrick Mako, Andrew Mikulski, Henry Milbradt, Jack Petrovich, Tom Schutte, and Tim Sherry, from Troop 292. The City Clerk admimstered oaths of office to Councilmembers Goodwin and Grendahl who were elected November 4, 2008, for four-year terms expiring December 31, 2012. APPROVAL OF AGENDA MOTION of Grendahl, seconded by LaComb, approving the agenda for tonight's meeting as written. Ayes - 5 -Nays - 0 CLIFTON E. FRENCH AWARD Mayor Hamann-Roland announced Parks and Recreation Director Randy Johnson was presented the Clifton E. French Distinguished Service Award by the Minnesota Recreation and Parks Association at an awards banquet earlier today The Council congratulated Mr Johnson on receiving this prestigious award. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone m the audience wished to pull any item from the consent agenda. There were no requests. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Page 2 MOTION of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0 CONSENT AGENDA ITEMS MOTION of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of December 23, 2008, as written. Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, approving renewal and issuance of licenses and permits for 2009 as listed in the attachment to the City Clerk's memo dated January 5, 2009 Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, approving issuance of a new 2009 License to Operate Filling Station to Emperor Twyst, Inc., d/b/a Gardenview Shell, 206 County Road 42, as described in the City Clerk's memo dated January 5, 2009 Ayes-S-Nays-0 MOTION of Bergman, seconded by Grendahl, approving issuance of a new 2009 License for sale of Tobacco and Tobacco Products to Emperor Twyst, Inc , d/b/a Gardenview Shell, 206 County Road 42, as described m the City Clerk's memo dated January 5, 2009 Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, adopting Resolution No. 2009-1 designating Apple Valley Thisweek as the official newspaper of the City for the year 2009 Ayes-S-Nays-0 MOTION of Bergman, seconded by Grendahl, adopting Resolution No. 2009-2 designating Anchor Bank of Apple Valley as the official depository for City funds for the year 2009 and accepting its deposit collateral. Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, adopting Resolution No. 2009-3 designating as additional depositories for City funds for the year 2009 US Bancorp of Minneapolis, Wells Fargo Bank; Northland Securities, Inc ,Dam Bosworth, Inc , Edward D Jones & Co ,America Capital Securities, Anchor Bank, Robert W Baird & Co ,Inc ,Mutual Securities, Morgan Stanley; and Sterne Agee & Leactt, Inc Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, adopting Resolution No. 2009-4 appointing Northland Securities, Inc., as the City's bond consultant for the year 2009 Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, approving 2009 fees for Valleywood Golf Course and Ice Arenas, axed granting the Parks and Recreation Director or CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Page 3 designee to adjust golf course fees for promotions, as attached to the Parks and Recreation Director's memo dated January 5, 2009 Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, adopting Resolution No. 2009-5 designating citation authority in the City of Apple Valley Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, adopting Resolution No. 2009-6 authorizing writing off $4,387 81 of insufficient fund checks and uncollectible debts against operations of affected funds for 2008 Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, approving a Lease Agreement with Allina Health System, for Ambulance Station at Fire Station No 1, subject to minor modifications as approved by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, approving the Joint Powers Agreement with the City of Burnsville for 2009-2010 Traffic Markings, Street Sweeping, Crack Sealing, Screening, and Seal Coating as attached to the Public Works Superintendent's memo dated January 8, 2009, and authorizing the Mayor and City Clerk to sign the same Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, appointing Mayor Hamann-Roland and Pamela Gackstetter as statutory members to the Apple Valley Firefighters Relief Association Board of Trustees, for the year 2009 Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, appointing Nealon Thompson to the Dakota County Domestic Preparedness Committee (DCDPC), for the year 2009 Ayes - 5 -Nays-0 MOTION of Bergman, seconded by Grendahl, approving the 2009 Labor Agreement with AFSCME Council 5, Local No 479, Maintenance Employees, as attached to the Human Resources Manager's memo dated January 5, 2009, and authorizing execution of the necessary documents. Ayes - 5 -Nays - 0 MOTION of Bergman, seconded by Grendahl, approving hiring the full time, part time, volunteer, and seasonal employees, as listed in the Personnel Report and Addendum dated January 8, 2009 Ayes - 5 -Nays - 0 END OF CONSENT AGENDA FIRE CHIEF OATH OF OFFICE Mayor Hamann-Roland introduced Nealon Thompson who was promoted to the position of Fire Chief by the City Council on December 23, 2008 The City Clerk administered the oath of office CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Page 4 to Fire Chief Thompson. Mayor Hamann-Roland then presented him with his badge The Council congratulated Fire Chief Thompson on his new position. BROADWAY STATION ON-SALE 3.2 PERCENT MALT LIQUOR LICENSE Ms. Gackstetter reviewed her memo regarding the renewal of an On-Sale 3.2 Percent Malt Liquor License for Grand Central Station, Inc , d/b/a Broadway Station, located at 15050 Cedar Avenue Necessary checks of police and tax records were conducted and indicate nothing which would preclude renewing the licenses. Mayor Hamann-Roland called the public hearing to order at 8 19 p.m. to consider renewal of the On-Sale 3.2 Percent Malt Liquor License for Grand Central Station, Inc., d/b/a Broadway Station for 2009, and noted receipt of the affidavit of publication of the hearing notice The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8.20 p.m. MOTION of Bergman, seconded by Goodwin, approving renewal and issuance of an On- Sale 3.2 Percent Malt Liquor License for Grand Central Station, Inc., d/b/a Broadway Station, located at 15050 Cedar Avenue, for 2009 Ayes - 5 -Nays - 0 VALLEYWOOD FACILITY UPDATE Parks and Recreation Advisory Committee Chair Russ Defauw, Mr Johnson, and Mr Zmck were present to give an update on the Valleywood clubhouse. Mr Defauw said the existing clubhouse has exceeded its useful life It was built by students from the Dakota County Technical College in 1977 In addition to structural defects, moisture problems, and other issues, rt is a substantial revenue constraint at attempts to grow the business. He added that the clubhouse is simply not functional in a multitude of ways. On the other hand, the golf course is a jewel of a course. It is a wonderful asset to the City and a beautiful green space The City can either invest m the course in order to help rt become more profitable or allow it to languish. Mr Defauw said the golf course is aprofit-making entity He recapped assumptions as identified m the staff report. Although golf fees may be relatively static, there is an opportunity to increase profits. Anew clubhouse would allow for expanded food and beverage operations. In addition, a banquet facility with areasonably-sized food operation could accommodate larger golf outings, community events, and provide a source of income all year He asked the Council to consider building a new clubhouse. Councilmember Grendahl acknowledged that the Council and staff have had many opportunities to discuss the clubhouse She thanked staff for preparing the business plan. She thinks things are going in the right direction, but does not believe it is the right time to request a new clubhouse Councilmember Bergman said even if this request does not move forward this evening, he hopes that the Parks and Recreation Advisory Committee members and staff take this time to look at CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Page 5 other clubhouses so they can make recommendations regarding a facility sometime in the near future. Councilmember Goodwin agreed that the clubhouse is in bad shape and, eventually, a new building will be needed. He added that the building never flowed like a clubhouse, nor was it intended to be a permanent structure. He then recapped the history of the clubhouse and Valleywood. The residents voted to build the golf course and the associated structures, such as the clubhouse. Councilmember Goodwin stated he would like the Golf Fund to pay for part of the new building by reimbursing the Capital Improvements Fund over a number of years When this item comes back before the Council, he suggested it be determined what percentage of the building is attributed to golf He believes the same percentage of the cost of the clubhouse should eventually be reimbursed. The annual amount of reimbursement could be contingent on the golf course's profits each year Mr Defauw said that is a good idea. Councilmember Grendahl said the City is currently building a new community center She does not want the taxpayers to have to fund two community centers. Mayor Hamann-Roland stated the golf course is an important asset and yet the building is m serious disrepair At this time, staff will have to do the best rt can with what rt has. However, it is important to develop a strategy to build a clubhouse as cost effectively as possible Councilmember LaComb urged staff to look at creative options. She stated there is an architectural design program as well as other programs at Dakota County Technical College which may be able to provide services at reduced costs. Mr Defauw said the clubhouse has lasted a long time especially since it was constructed solely by students instead of a combination of students and experienced carpenters. He asked if staff may be able to come back in a month or two to ask for $10,000 to $15,000 to do some architectural and/or engineering design for the facility Mayor Hamann-Roland asked if he meant a conceptual design. Mr Defauw affirmed. He added that they would be happy to start with Dakota County Technical College to see if rt could be done there Councilmember Grendahl stated she could not support such a request. Councilmember Bergman suggested staff and the Parks and Recreation Advisory Committee start by looking at other facilities and coming up with conceptual designs or features they would like. He further suggested the money for a preliminary design come from the Golf Fund. As far CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Page 6 as when this item should come back to Council, he recommended staff wart until summer or fall, so Committee Members would have time to see other facilities in operation. He said sooner or later a new clubhouse will need to be built to complete the park system. Mayor Hamann-Roland agreed the golf course definitely needs a new clubhouse However, rt is a very difficult time. She recommended gathering additional data and coming back in six months. That would allow the Council time to see how things are going. Councilmember Goodwin agreed that the timing is bad. He then suggested the Committee stay away from a recommendation which includes an addition or substantial renovation to the existing building. 2009 ACTING MAYOR MOTION of Bergman, seconded by LaComb, adopting Resolution No. 2008-7 appointing Councilmember Goodwin to serve as Acting Mayor, in the absence of the Mayor, for the year 2009 Ayes - 5 -Nays - 0 PARKS AND RECREATION ADVISORY COMMITTEE VACANCY Ms. Gackstetter reviewed her memo dated January 5, 2009, listing applicants for the Parks and Recreation Advisory Committee vacancy The Mayor called for nominations for the vacancy Councilmember Grendahl nominated Marian Brown, Nancy Dickey, Chris Elvrum, Sally Kettle, Darnel Monahan, Darrell Retka, and Eric Seurer There being no further nominations, the Mayor declared the nominations closed. MOTION of Grendahl, seconded by Bergman, accepting the seven nominations for Parks and Recreation Advisory Committee. Ayes - 5 -Nays - 0 MOTION of Goodwin, seconded by Grendahl, amending the previously adopted appointment process to reduce the number of candidates for the first round by selecting three fewer candidates than total names appearing on the ballot. Ayes - 5-Nays-0 The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select four names from the seven nominees. After selections were made, they were tallied and the City Attorney announced that four names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select three names. After selections were made, they were tallied and the City Attorney announced that three names remained. CITY OF APPLE VALLEY Dakota County, Minnesota January 8, 2009 Page 7 The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made, they were tallied and the City Attorney announced that the two names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name After selections were made, they were tallied and the City Attorney announced that Sally Kettle received the majority of votes. MOTION of LaComb, seconded by Bergman, adopting Resolution No. 2009-8 appointing Sally Kettle to the Parks and Recreation Advisory Committee for a term expiring March 1, 2009 Ayes - 5 -Nays - 0 Mayor Hamann-Roland thanked all the applicants who applied and expressed interest m the position. CALENDAR OF UPCOMING EVENTS MOTION of Goodwin, seconded by Grendahl, approving the calendar of upcoming events as included in the City Clerk's memo dated January 5, 2009, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0 CLAIMS AND BILLS MOTION of Bergman, seconded by Goodwin, to pay the claims and bills, check registers dated December 31, 2008, in the amount of $6,627,279 17, and January 8, 2009, in the amount of $4,443,945 77 Ayes - 5 -Nays - 0 MOTION of Goodwin, seconded by LaComb, to adjourn. Ayes - 5 -Nays - 0 The meeting was adjourned at 9.02 o'clock p.m. Respectfully Submitted, pa~rru,~R.~' GZa Pamela J Gac stetter, City Clerk Approved by the Apple Valley City Council on ~ - 2 Z - 0 q