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Home My WebLink AboutBy Laws fileno903 file903 903 bylaws _ ~ ~ • CITY OF APPLE VALLEY PARK COMMITTEE BY-LAWS I. DEFINITION The Park Committee is a permanent advisory committee of the City Council, con- cerned with the planning, promotion and implementation of parks in the City of Apple Valley. II. PURPOSE The purpose of the Park Committee is to advise the City Council in relation to the planning and development of parks in the City of Apple Valley. III. MEMBERSHIP The Park Committee consists of seven members, all of whom shall be residents of the City of Apple Valley, appointed by the City Council. Advisory members will be appointed as needed. IV. DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Park Committee are as follows: A. To make recommendations to the City Council for a Comprehensive Park Plan. B. To make recommendations to the City Council for a Comprehensive Trail Plan. C. To make recommendations to the City Council regarding the development and implementation of a bond issue to develop the parks in the City of Apple Valley. D. To review all proposed housing developments for park planning and to make recommendations to the City Council and Planning Commission on the proposed park and trail dedication. E. To recommend to the City Council ordinances or resolutions regarding the park system. F. To act as a hearing board for citizen complaints regarding parks and the trail system. V. ORGANIZATION A. Organizational Meeting. The first January meeting of each year shall be an organizational meeting at which time the members shall elect from among their own members a chairperson and vice-chairperson to serve for a period of one year. Election will be by secret ballot. ~ ? Page ~~2 • . Park Committee By-Laws B. Chairperson. The chairperson shall preside over all meetings and shall prepare agendas for each meeting in advance. It shall be the responsibility of the chairperson to assign specific tasks to members of the committee as deemed necessary. The chairperson may establish subcommittees to carry out the programs of the committee and appoint members to liason duties with other commissions and boards. C. Vice-Chairperson. The vice-chairperson shall preside over meetings in the absence of the chairperson, and shall perform the duties of the chairperson when the chairperson is unable to perform such duties. VI. ATTENDANCE AT MEETINGS Regular attendance at meetings by all members is necessary if the Committee is to effectively discharge its duties and responsibilities. It is incumbent upon each member to attend regularly. If a member is unable to attend regularly, that member should either ask for leave of absence or resign. If a member misses three consecutive meetings without having a valid excuse, that member may be recommended to the City Council for removal from the Committee. In the event of continued absence by a member, the chairperson may, with the consent to the other members of the Committee, request that the City Council terminate the appointment of the absentee member. VII. MEETINGS A. Date and Time. Regular meetings shall be held at 7:00 p.m. on the second and fourth Thursday of each month, unless otherwise agreed to and proper notice is given to Committee members and to the general public. B. Length. Meetings shall not exceed two hours in length unless extended by the Committee as needed. C. Place. Meetings shall be held in the Apple Valley City Hall unless other- wise designated. D. uorum, A quorum shall consist of a majority of the appointed members, or, in the event of unfilled appointments, a simple majority of the number of duly appointed members. A quorum shall be necessary to conduct all meetings. E. Conduct of Meetings. Roberts Rules of Order, Revised, shall govern the conduct of meetings except where these bylaws shall conflict. In the event of conflict, these bylaws shall take precedence. F. Ratification and Amendment of Bylaws. Atwo-thirds vote of the active committee members shall be necessary for the ratification of these bylaws, and for subsequent amendments. Written notification of proposed amendments at the meeting prior to the meeting at which a vote would be taken shall be necessary for consideration of amendments. G. Review. These bylaws shall be reviewed by the Committee at least once each year during the organizational meeting of the Committee. ; l i ~ -.~i r CITY OF APPLE V.`~LEY P,E5CLUTIO:i id0. PA_~,'. CO:~fITTE BYI.-'~:vS I. Definition The Park Committee is an ad hoc advisory co=.nittee of the City Counc3.1. II. Purpose The purpose of `the Park Committee is~ to advise the City Council, i~ relation to: Advising the cites council in relatior_sriy to the ylannina and development of Darks in the City of Apple Valley. II?, 1`ier~bership The Park Committee consists of (three) (five) (seven) members. T'embers must be City of Apple Valley residents. tiembers shall serve terms as specified by the City Council Resolutio:i ~o. 1977- IV. Duties aad Responsibilities 1. To sub=~ t to the Counci3. for approval a Comprehensive Park & Trail System -Plans. 2. io s•,:~~t to the Council and to tre ptibZi c kell .planned referendums zs d of=er =u:~cing programs. 3. To =a's? other recau~encations to the City Council with respect to park dedication dec_cat.on ordinances and other general citizen input. lr . Orgaz.z=_-won ~ _ - A. Oroar.~zational Meeting: T_he first .=.ee*_ing of each year shall be an organizatio meeting. ; B. Cha~erson. The chairperson shall preside over all meetings and shall prepare agendas for each meeting in advance. It shall be thz responsibility of the chairperson to assign specific tasks to members of the committee as deemed necessary. The chairperson may establis: subcom^zittees to carry out the programs of the committee and appoint members to liasou duties with other commissions and committees. C. Vice-Chairperson. The vice-chairperson shall preside over meetings in the absence of the chairperson, and shall perfor+ the duties of the chairperscau' when the chairperson is unable to perfor-.z such duties. VI. Attendance at Meetings Regular attendance at meetings by all members is necessary if the Committee is to effectively discharge its duties and responsibilities.. It is incumbent upon each member to attend regularly. If a member is unable to attend regularly, that member should either as'_•c for leave of absence or resign. If a member z~isses three consecutive meetings without having a valid excuse, that member may be recoc,~uended to the City Council for removal from the Cor~asittee. In the event o€ continued absence by a nember, the chairperson ray, with the consent to the other memhers of the Coai.ttee, request that the City Council terminate the appointment of the absentee member. ~ - r ( ~ \ ~"~Y.'~ ~ieetin~ s ~ V •me of regular reatings s1~~:11 be establ.i.shad Date and Time: The date and t~ ttee at its orga'-72zationaZ ~'eztir~• by the Coi"ni ieetings shall be held in the Apple V'liey City Hall. - _ g ~ P1__ T r • ~ o s . A quor~ means . A quorums sha11 be necessary to conduct ~-.-a-~-._~ C. uorcra. ointed me,:~bers of the carw:.ittee. a- a raa~ority of the aPP of rieztin s: P.oberts Y.ules of Order shall prevail. _ ~t D: = Condu wt p. s - ' ~ 19? day of . ~.:OPT~D this a W. g. Branning, ilayor - Ai ST = _ r3 ~ - =..s' ;son, City Clerk P3~_._. PARK COMMITTEE ATTENDANCE CHART X denotes absent. Meeting Date SADLER STERLING SCHNEIDER ELLISON FOLEY HANNA PIKE NAEGLI October 11 November 13 December 11 ~ Ap~,ointed in January i January 29 X X Iii F~uary 12 X X X March 11 X April 8 X X X X Resigned April 26 (Spec. Mtg.) ~ X June 9 X X X A~vointed in June , Aug. 12 X X X Aug. 26 (Spec. Mtg.) X N~: In May and July the members were called for the scheduled meeting, however, the meetings were cancelled because of evidence that there would not be a quorum in attendance. The January regularly scheduled meeting was also cancelled because of attendance and was rescheduled for Jan. 29th I