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HomeMy WebLinkAboutPark Bylaws 1980 i 1,x,80 CITY OF APPLE VALLEY PARK COMMITTEE BY-LAWS I. DEFINITION The Park Committee is a permanent advisory committee of the City Council, - concerned with the planning, promotion and implementation of parks in the City of Apple Valley. II. PURPOSE The purpose of the Park Committee is to advise the City Council in relation to the planning and development of parks in the City of Apple Valley III. MEMBERSHIP The Park Committee consists of seven members, all of whom shall be residents of the City of Apple Valley, appointed by the City Council Advisory members will be appointed as needed. IV DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Park Committee are as follows A. To make recommendations to the City Council for a Comprehensive Park Plan. B. To make recommendations to the City Council for a Comprehensive Trail Plan. C. To make recommendations to the City Council regarding the development and implementation of a bond issue to develop the parks in the City of Apple Valley D. To review all proposed housing developments for park planning and to make recommendations to the City Council and Planning Commission on the proposed park and trail dedication. E. To recommend to the City Council ordinances or resolutions regarding the park system. F. To act as a hearing board for citizen complaints regarding parks and the trail system. V. ORGANIZATION A. Organizational Meeting The first January meeting of each year shall be an organizational meeting at which time the members shall elect from among their own members a chairperson and vice-Chairperson to serve for a period of one year. Election will be by secret ballot. Park Committee By-Laws Page - 2 B Chairperson. The chairperson shall preside over all meetings and shall prepare agendas for each meeting in advance. It shall be the responsibility of the chairperson to assign specific tasks to members of the committee as deemed necessary. The chairperson may establish subcommittees to carry out the programs of the committee and appoint members to liason duties with other commissions and boards. C. Vice-Chairperson. The vice-chairperson shall preside over meetings in the absence of the chairperson, and shall perform the duties of the chairperson when the chairperson is unable to perform such duties VI. ATTENDANCE AT MEETINGS Regular attendance at meetings by all members is necessary if the Committee is to effectively discharge its duties and responsibilities. It is incumbent upon each member to attend regularly. If a member is unable to attend regularly, that member should either ask for leave of absence or resign. If a member misses three consecutive regular meetings without having an excuse, that member will be reviewed by the Park Committee and may be recommended to the City Council for removal from the Committee. In the event of continued absence by a member, the chairperson may, with the consent of the other members of the Committee, request that the City Council terminate the appointment of the absentee member VII. MEETINGS A. Date and Time. Regular meetings shall be held at 7:00 p.m. on the first and third Tuesday of each month, unless otherwise agreed to and proper notice is given to Committee members and to the general public B. Length Meetings shall not exceed two hours in length unless extended by the Committee as needed C. Place Meetings shall be held in the Apple Valley City Hall unless otherwise designated. D. Quorum A quorum shall consist of a majority of the appointed members, or, in the event of unfilled appointments, a simple majority of the number of duly appointed members. A quorum shall be necessary to conduct all meetings E. Conduct of Meetings. Roberts Rules of Order, Revised, shall govern the conduct of meetings except where these bylaws shall conflict. In the event of conflict, these bylaws shall take precedence F Ratification and Amendment of Bylaws A two-thirds vote of the active committee members shall be necessary for the ratification of these bylaws, and for subsequent amendments Written notification of proposed amend- ments at the meeting prior to the meeting at which a vote would be taken shall be necessary for consideration of amendments G Review. These bylaws shall be reviewed by the Committee at least once each year during the organizational meeting of the Committee. • MEMO TO Apple Valley Park Committee FROM• Michael R. Bassett, Park Director••~ DATE . January 2 , ~•9~9- r ~ ~ d / SUBJECT 1980 Organization of Park Committee The first Park Committee meeting of the year has traditionally been one where the Park Committee organizes itself for the coming year This includes the nomination and election of a Chairperson and Vice-Chairperson, establishing the number of meeting per month and the time meetings will begin. I state that the Park Committee has traditionally organized the first meeting in January in that there is no formal requirement by the City that new officers be elected on a yearly basis. For instance, the first Park Committee meeting in January of 1977, the Park Committee voted to keep the same officers for '77 as they had the previous year I do believe, however, that it is proper to conduct any organizational business in January so that all Committee members can arrange their schedules accordingly Attached are two copies of Park Committee By-Laws. Copy No. A are by-laws drafted by the Park Committee in 1977 but never formally adopted. Copy No. B are by-laws proposed by the Council in 1977 but never formally adopted by the Council, as far as I can determine. The by-law copies are for your information only and may aide you in discussing item No. 7 on the agenda with respect to attendance at Committee meetings All Park Committee members are appointed by the City Council with specific terms. All of the existing Park Committee members terms expire January 1981 at which time the individual members would be up for re-appointment if they so wished. Therefore, the Park Committee can organize for the year of 1980 without concern that some. individuals term may be expiring during the year. MRB/ba r A` r CITY OE APPLE VALLEY ~~L~ ~ PARK COMMITTEE ,-y~~ BY-LAWS I. DEFINITION The Park Committee is a permanent advisory committee of the City Council, co~- cerned with the planning, prgmotion .::Ld implementation of parks in the City of .Apple Va11Ey. II. PURPOSE The purposes of the Park Committee is to advise the City Council in relation to the. planning and development of parks in the City of Apple Valley. III.. P~fBERSIiIP The Park Committee consists of seven members, all of whom shall be residents of the City of Apple Valley, appointed by the City Council. Advisory members will be appointed as needed. IV. DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Park Committee are as follows: A. To make recommendations to the City Council for a Comprehensive Park Plan. To make recommendations to the City Council for a Comprehensive Trail Plan. C. To make recommendations to the City Council regarding the development and implementation of a bond issue to develop the parks in the City of Apple valley. D. To review all proposed housing developments for park planning and to make recommendations to the City Council and Planning Commission on the proposed park and trail dedication. E. To recommend to the City Council ordinances or resolutions regarding the park system. F. To act as a hearing board for citizen complaints regarding parks and the trail system. V. ORGANIZATION A. Organizational.rieeting. The first January meeting of each year shall be an organizational meeting at which time the members shall elect from among their own members a chairperson and vice-chairperson to serve for a period of one year. Election will be by secret ballot. T _ ~w q o-v~ ..A, Page 2 Park Committee By-Laws - B. Chairperson. The chairperson shall preside over all meetings and shall prepare agendas far each meeting in advance It shall ire the responsibility of the chairperson to assign specific tasks to members of the committee as deemed necessary. The chairperson may establish subcommittees to carry - out the programs of the committee and appoint members to Mason duties with other commissions and boards. C. Vice-Chairperson. The vice-chairperson shall preside over meetings in the absence of the chairperson, anal shall perform the duties of the chairperson when the chairperson is unable to perform such duties. VI. ATTENDANCE AT MEETINGS Regular attendance at meetings by all members is necessary if the Committee is to effectively discharge its duties and responsibilities. It is incumbent upon each member to attend regularly. If a member is unable to attend regularly, that member should either ask for leave of absence or resign. If a member misses three consecutive meetings without having a valid excuse, that member may be recommended to the City Council for removal from the Committee. In the event of continued absence by a member, the chairperson may, with the• consent to the other members of the Committee, request that the City Council terminate the. appointment of the absentee member. VII. MEETINGS A. Date and Time. Regular meetings shall be held at 7:00 p.m. on the second and fourth Thursday of each month, unless otherc~ri.se agreed to and proper notice is given to Committee members and to the general public.. B. Length.. Meetings shall not exceed two hours in length unless extended by the Committee as needed. C. Place. Meetings shall be held in the Apple Valley City Hall unless other- wise designated. D. uorum, A quorum shall consist of a majority of the appointed members, or, in the event of unfilled appointments, a simple majority of the number of duly appointed members. A quorum shall be necessary to conduct all meetings.. E. Conduct.. of Meetings. Roberts Rules of Order, Revised, shall govern the conduct of meetings except where these bylaws shall conflict. In the event of conflict, these bylaws shall take precedence. F. Ratification and Amendment of Bylaws. Atwo-thirds vote of the active committee members shall be necessary for the ratification of these bylaws, and for subsequent amendments. Written notification of proposed amendments at the meeting prior to the meeting at which a vote would be taken shall be necessary for consideration of amendments. G. Review. These bylaws-shall be reviewed by the Committee at least once each year during the organizational meeting of the Committee. ~ ~ ~ ~ I ~ CITY 0? APPLE V_aLLEY ~ P,LSOLUTIO:i IdO. PARt: CO~L•1ITT£E 3YL.'!vS I. Definition The Park Committee is an ad hoc advisory co,~ttee of the City Council. II_ .Purpose The purgo=se of the Park Committee is to advise the City Council in relation to: Advising the cites council in relationsrip to the planning 2nd deyelopsent of parks in the City of.Apple Valley. • III, tiembarshxp TY1e Park Cammittee consists of (three) (five) (seven) members. r_'embers ' must be City of Apple Valley residents. Piembers shall serve terms as specified by the City Council Resolution ~o. 1977- IV. Duties.azc Responsibilities 1. To s::b;~t to the.. Council for ~~roval a Connrehersive Park Trail System Plans. 2. io s-,~^_t to the Council and to the public kell.planned referendu.^s and otne: _;~ncing programs. 3, To ~ak~ other recomnerdations to the City Council witc? respect to park dedication d~c:~a_ioa ordinances and other general citizen input. '4 . Organza-..iOn - a A, Oro~.izational rieeting: The first' ._.eeting of each year shall be 2n organizatio maeting, ; B. Chairperson. The chairperson shall preside over all meetings and shall pxegare agendas for each meeting in advance. It shall be the respoasibi.liiy the chairperson to assign specific tasks to nenbers of the connittee as deened aiecessary. The chairperson may establish subco~.ittees to carry out the programs of the cor~ittee and appoint members to li3son duties frith other commissions and committees. ' C. Vice-Chaff erso_n. The vice-chairperson shall preside over meetings in the absence of the chairperson, and shall perfor-u. the duties of the chairperson' when the chairperson is unable to perfvrra such duties. VI. Attendance at Meetings Regu3ar attendance at meetings by all members is necessary if the Conmittee is to effectively discharge its duties and responsibilities.. It is incumbent upon each member to attend regularly. If a member is unable to attend regularly, that member should either as'_~c for Leave of absence or resign. If a nainber ml.sses three consecutive meetings ~rithout hiving a valid excuse, that member t'ay be recos~ended to the City Council for rea:oval froci the Committee. In the eveszt of continued absence by a member, the chairperson may, with tiie consent to the other members of the Co~i.ttee, re~,uest that the City Cauacil. t¢r~.nate the appoi:xtment of the abserkee nember.