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HomeMy WebLinkAbout02/08/2001CITY OF APPLE VALLEY Dakota County, Minnesota February 8, 2001 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held February 8th, 2001, at 8:00 o'clock p.m., at Apple Valley City Hall. PRESENT: Mayor Hamann-Roland; Councilmembers Erickson, Goodwin, Grendahl, and Sterling. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Mueller, City Attorney Dougherty, City Engineer Fruechtl, Police Captain Anglin, Finance Director Ballenger, Police Chief Erickson, Assistant to the Administrator Grawe, Public Works Director Heuer, Community Development Director Kelley, Police Captain Lohse, Human Resources Manager Margarit, Administrative Assistant Pederson, and Fire ChiefWassmund. Mayor Hamann-Roland called the meeting to order at 8:00 p.m. Everyone took part in the pledge of allegiance to the flag led by members of Boy Scout Troop 499. APPROVAL OF AGENDA MOTION: of Erickson, seconded by Sterling, approving the agenda for tonight's meeting as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. There was no one was present to speak. CONSENT AGENDA MOTION: of Sterling, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Sterling, seconded by Grendahl, approving the minutes of the regular meeting of January 25th, 2001, as written. Ayes - 4 - Nays - 0 (Sterling Abstained). MOTION: of Sterling, seconded by Grendahl, adopting Resolution No. 2001-25 accepting, with thanks, the donation of $2,976.13 from Apple Valley American Legion Post 1776 for use toward the senior citizens' holiday party. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Grendahl, approving issuance of a coin-operated device license to Apple Valley Theatre, for the year 2001, as described in the City Clerk's memo dated February 5, 2001. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 8, 2001 Page 2 MOTION: MOTION: MOTION: MOTION: MOTION: MOTION: MOTION: MOTION: MOTION: of Sterling, seconded by Grendahl, receiving the Apple Valley Fire Department' s Annual Report for 2000. Ayes - 5 - Nays - 0. of Sterling, seconded by Annual Report for 2000 February 8, 2001. Ayes Grendahl, receiving the Cemetery Advisory Committee's as attached to the Administrative Assistant's memo dated - 5 - Nays - 0. of Sterling, seconded by Grendahl, approving Lebanon Cemetery phase one traditional and cremation lot sizes, lot layout and pathway design, and monument and marker row distinctions, as recommended by the Cemetery Advisory Committee and described in the Administrative Assistant's memo dated February 8, 2001. Ayes - 5 - Nays - 0. of Sterling, seconded by Grendahl, receiving the Community Landfill abatement Annual Report for 2000 and authorizing returning the unused allocation, in the amount of $5,410.00, to Dakota County as recommended in the Recycling Coordinator's memo dated February 2, 2001. Ayes - 5 - Nays - 0. of Sterling, seconded by Grendahl, adopting Resolution No. 2001-26 supporting a grant application, in the amount of $7,840.00, to the Metro Greenways Planning Grant Program, for enhancement plans of a tributary of the north branch of the Vermillion River, as described in the City Planner's memo dated February 5, 2001. Ayes - 5 - Nays - 0. of Sterling, seconded by Grendahl, approving a License Agreement with Fischer Market Place, LLP, to allow driveway access over Outlot J, Fischer Market Place, as attached to the City Planner's memo dated February 5, 2001, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. of Sterling, seconded by Grendahl, approving reduction of the subdivision financial guarantee for Eastwood Ridge from $23,450.00 to $20,800.00, as described in the Community Development Secretary's memo dated February 2, 2001. Ayes - 5 - Nays - 0. of Sterling, seconded by Grendahl, approving Change Order No. 14 to the contract with Shaw Lundquist for the Municipal Center Construction Project in the additional amount of $4,605.00. Ayes - 5 -Nays - 0. of Sterling, seconded by Grendahl, accepting the Liquor Store No. 2/PDQ Store Exterior Renovation Project as final and authorizing final payment on the contract with Southridge Construction, in the amount of $10,000.00. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 8, 2001 Page 3 MOTION: of Sterling, seconded by Grendahl, approving payment of the second half property tax collections for 2000 to the Minnesota Valley Transit Authority, in the amount of $609,949.75, as described in the Finance Director's memo dated January 30, 2001. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Grendahl, adopting Resolution No. 2001-27 designating Tradebonds.com as an additional depository for City funds for 2001. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Grendahl, approving hiring the seasonal employees as listed in the Personnel Report dated February 8, 2001. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA INTRODUCTION OF CRIME PREVENTION SPECIALIST Police Captain Anglin introduced Pam Walter, a new employee with the City, who was recently hired to fill the position of Crime Prevention Specialist. The Council welcomed her and wished her well in her new position. DONATION FOR FIRE DEPARTMENT Fire ChiefWassmund described a project, undertaken by the Fire Department Auxiliary, under the coordination of Barb Engel; to provide a new "Sparky" costume for use in the Department's fire prevention education activities. Boy Scout Troop 499 assisted in the fund raising along with the American Legion. The costume was modeled for the Council who thanked everyone involved for their donations. MOTION: of Sterling, seconded by Grendahl, adopting Resolution No. 2001-28 accepting, with thanks, the donation of $1,455.00, from Boy Scout Troop 499, American Legion Post 1776, and the Fire Department Auxiliary to purchase a new "Sparky" costume for use in Fire Department fire prevention education activities. Ayes - 5 - Nays - 0. GARDEN VIEW DRIVE TRAFFIC CALMING IMPLEMENTATION Mr. Lawell commented on continuing work by the Garden View Drive Ad Hoc Advisory Committee on Traffic in studying the corridor between County Road 38 and 160th Street. It met with the Council, at 6:30 p.m. tonight, and expects to come back at the March 8th, 2001, Council meeting. The Committee also met February 5th and, among other information, reviewed scheduled future street overlay projects on Garden View Drive. The portion from County Road 42 to just south of Whitney Drive is scheduled for this year. By installing some of the recommended traffic calming measures with the overlay project, construction cost savings can be realized. CITY OF APPLE VALLEY Dakota County, Minnesota February 8, 2001 Page 4 The Committee recommended four areas on Garden View Drive; roadway narrowing at Hayes Trail, roadway narrowing at 157th Street, narrowing Whitney Drive intersection, and roadway narrowing at Baldwin Drive; for inclusion in the project. The engineer estimates the cost at $134,900.00. The work would be bid as an alternate in the overlay project allowing actual costs to be known before the Council makes a decision to award a contract for the work. After the specifications are prepared, the project is advertised and sealed bids are received, probably in early April. The bid results will be presented to the Council to award all or part of the project on April 12, 2001. MOTION: of Sterling, seconded by Erickson, directing the City Engineer to prepare plans and specifications for four areas of traffic calming construction on Garden View Drive; roadway narrowing at Hayes Trail, 157th Street, and Baldwin Drive and intersection narrowing at Whitney Drive; and include them as an alternate in Project 00-148, 2001 Street Maintenance Program. Ayes - 5 - Nays - 0. Mr. Lawell said the Committee will meet again on February 26th, 2001, at 7:00 p.m., at City Hall, with residents of the Harwell Avenue and Harmony Way neighborhoods to discuss traffic impacts. It is expected the item will be back before the Council on March 8th. Mr. Heuer commented on the overlay program, generally done on a 13 to 15-year interval on each street. The street surfaces are evaluated to determine need as well as curb and gutter repairs. Due to the size of the overall project, it is expected the cost for constructing traffic calming measures can be reduced by bidding the work with the project versus bidding the work individually. SAND & GRAVEL MINING ANNUAL EXCAVATION PERMITS Mr. Kelley reviewed his memo, dated February 5, 2001, regarding annual excavation permits for sand and gravel mining operations. Both Fischer Sand & Aggregate and Aggregate Industries (CAMAS) have operations located south of County Road 42. Due to contracts for airport runway construction, Fischer is again requesting use of a driveway onto the east side of Pilot Knob Road south of County Road 42 for 2001. John Ericson, of Fischer, was present to answer questions. They will be supplying material for Ames Construction on the airport project. Trucks will be using Pilot Knob Road, County Road 42, and Cedar Avenue for haul routes. Prior to beginning, they will have a meeting with the contractor, the City and the Highway Patrol to review operations. Though they can operate from 6:00 a.m. to 6:00 p.m., they would prefer operating from 3:30 a.m. to 3:30 p.m. to avoid evening rush hour traffic. The Council commented on the importance of truck and traffic safety in the ongoing operations and requested truck drivers comply with remaining in right traffic lanes as much as possible. They also thanked Mr. Ericson for working with the City and cooperation on enforcement issues. CITY OF APPLE VALLEY Dakota County, Minnesota February 8, 2001 Page 5 MOTION: of Grendahl, seconded by Erickson, approving the 2001 annual excavation permit for Fischer Sand & Aggregate with temporary driveway access onto the east side of Pilot Knob Road and other conditions listed in the Community Development Director's memo dated February 5, 2001; and allowing operation between 3:30 a.m. and 3:30 p.m., Monday through Saturday, until October 31, 2001. Ayes - 5 - Nays - 0. Mr. Kelley said a revised conditional use permit for Aggregate Industries is being prepared to allow mining north of Dodd Boulevard. Approval of the annual excavation permit will not allow mining in that area until the conditional use permit is completed. MOTION: of Goodwin, seconded by Grendahl, approving the 2001 annual excavation permit for Aggregate Industries (CAMAS), in the area south of Dodd Boulevard, with conditions listed in the Community Development Director's memo dated February 5, 2001. Ayes - 5 - Nays - 0. REVISED PERSONNEL PAY PLAN Mr. Lawell reviewed the revised personnel pay plan as attached to the Human Resources Manager's memo dated February 5, 2001. The plan includes changes resulting from an updated comparable worth study for non-bargaining positions. The Council also received a memo dated February 5, 2001, from the Finance Director, outlining funding for the salary adjustments. Councilmember Goodwin said, as he understands it, the classification study resulted in points being assigned to some positions which are hybrids. These positions now negate the need for some positions previously identified such as Assistant Public Works Director and Administrative Assistant in the Police Department. Police ChiefErickson and Mr. Heuer said that is correct, these positions will not be filled. Councilmember Sterling noted that Ms. Margarit has accepted a new position and this is her last meeting. The Council thanked her for her work and wished her well in her new position. MOTION: of Sterling, seconded by Goodwin, adopting Resolution No. 2001-29 approving a revised Employee Pay and Benefit Plan, and Appendices, effective January 1, 2001. Ayes - 5 - Nays - 0. COMMUNICATIONS & CALENDAR The Council received a memo dated February 5, 2001, with a calendar listing upcoming events and noted Mid-Winter Fest is February 10th and 1 lth. Councilmember Goodwin said he attended a School District 196 budget meeting February 5, 2001. Some of the changes discussed include reducing bus transportation. He noted this would CITY OF APPLE VALLEY Dakota County, Minnesota February 8, 2001 Page 6 have an impact on the City with the potential for more sidewalks, more enforcement of sidewalk snow removal, and concern about safety at intersections where children cross streets. Councilmember Erickson said regardless of school busing issues, the sidewalk snow shoveling ordinance may need to be enforced more rigorously. Mr. Lawell congratulated Councilmember Sterling for being reappointed to the NLC Finance, Administration, and Intergovernmental Relations (FAIR) Steering Committee; and Mayor Hamann-Roland for being appointed to the NLC Energy, Environment, and Natural Resources (EENR) Steering Committee. CLAIMS AND BILLS MOTION: of Grendahl, seconded by Erickson, to pay the claims and bills, check registers dated January 31, 2001, in the amount of $8,264,021.08; and February 8, 2001, in the amount of $958,305.38. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Grendahl, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 8:45 o'clock p.m.