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HomeMy WebLinkAbout11/06/2002CITY OF APPLE. VALLEY PLANNING COMMISSION MINUTES NOVEMBER 6, 2002 1. CALL TO ORDER The City of Apple Valley Planning Commission meeting was called to Order by Chair Karen Edgeton at 7:00 p.m. Members Present: Karen Edgeton, John Bergman, David Schindler, James Hadley, Jeannine Churchill, Tim Burke and Tom Melander Members Absent: None Staff Present: Community Development Director Rick Kelley, City Planner Tom Lovelace, City Attorney Sharon Hills, Assistant Planner Maggie Milton Dykes, and Assistant City Engineer Jacob Fick 2. APPROVAL OF AGENDA Edgeton asked if there were any changes to the Agenda. Commissioner Bergman stated that he would like to add a miscellaneous item under "Other Business, Item 7B. Chair Edgeton called for approval of the Agenda as amended. MOTION: Hadley moved, seconded by Churchill, to approve the Agenda as amended. The motion carried 7-0. 3. APPROVAL OF MINUTES OF OCTOBER 16, 2002 Edgeton asked if there were any changes to the minutes. There being none, she called for their approval. MOTION: Schindler moved, seconded by Churchill, to approve the minutes. The motion carried 6-0, with Commissioner Melander abstaining. 4. CONSENT ITEMS None. 5. PUBLIC HEARINGS A. Shepherd of the Valley Lutheran Church -Interim Use Permit to Aiiow for Placement of a Temporary Ciassroom Building Chair Edgeton opened the public hearing with the standard remarks. Assistant Planner Margaret Dykes presented the request from Shepherd of the Valley Lutheran Church for an interim use permit to place one (1) temporary building on their property located at 12650 Johnny Cake Ridge Road. The permit is requested for three (3) years. Dykes reported that Shepherd of the Valley Lutheran Church is experiencing tremendous growth and is having difficulty accommodating programs in its current building. The Church is planning to expand its existing building by 2006, but in the meantime, it needs additional classroom space. Dykes stated that the church had previously requested an interim use permit earlier in 2002 to use asingle-family resident for classroom space but withdrew their request when it was determined that private covenants prohibited the use of a single family residence for any other uses. Dykes stated the Church is proposing to place a 26'x36' (936 sq. ft.) modular classroom building approximately five feet (5') east of the primary structure. The maximum number of occupants for a building of this size is 47. The City building inspector and fire marshal have reviewed the plans and have a number of concerns. They are recommending that the building be placed at least ten feet (10') away from the main building and must be equipped with smoke detectors alarms, and fire extinguishers. Fire exits must also be clearly marked and the building must conform to all applicable state and local building and fire codes. Dykes reported that there are no pathways on the plans. She will be recommending that a pathway leading from the main church building to the temporary classroom be included in the proposal and that it be constructed of materials that can be cleared of snow hi the winter. hi addition, there should be clear access to the temporary building for the Fire Department in the winter. A covered access to the main building must also be constructed so that students can use the restrooms in the main building. Dykes reported the Church has indicated they will use the building primarily on Wednesday evenings, Sunday mornings, and occasionally during other days. Ages of the students must also be provided to the City's building inspector for the appropriate UBC section. Dykes reported that interim uses are those that are generally not typical to a particular zoning district, but which may, in some circumstances be suitable. However, an interim use permit may be issued until a temporary use of property until a particular date, occurrence of a particular event, or until zoning regulations no longer permit it. The City may also revoke the permit if the applicant does not abide by the terms of it. 2 During the public hearing for the previous request for an interim use permit, a number of issues came up regarding parking. Since that time, the City's Safety Advisory Committee reviewed the issues and came up with a number of recommendations for the City to enforce. The City is aggressively enforcing existing ordinances regarding where people can park making sure driveways and fire lanes are not blocked. The City has also installed no parking signs on the south side of 126a' Street from Johnny Cake Ridge Road to Fairgreen Avenue. Public education regarding parking is also taking place via the newspaper and other media. Chair Edgeton asked about the hours of the no parking. Dykes stated she believes the no parking is enforced on Sunday mornings from 9-12:00 Noon and possibly another time period. Dykes will find out the exact hours and days and report back to the Commission. Edgeton also questioned the hours that the proposed classroom will be utilized and does it coincide with the no parking. Dykes believes they do coincide with eachother but will double check. Commissioner Hadley asked if the exterior finish in this particular zoning is regulated any different than zoning in other areas. Dykes believes it may be a little less stringent than in other zoning areas. Dykes stated that she will require the Church to provide the Commission. with exact plans of the building. Chair Edgeton wants to see exact plans for the building due to the length of time it is proposed to be on the property. In addition, Chair Edgeton is requesting that staff provide the view from the neighbor's homes that will be affected by this temporary building. Commissioner Bergman questioned the requirement for a covered pathway from the modular building to the Church in comparison to other modular buildings throughout the City that do not have a covered pathway to the main building. Dykes indicated the Building Inspector required it and she will check as to why it was required. Pastor Chris Smith, representing Shepherd of the Valley Lutheran Church, addressed the Commission. He indicated that he has provided Planning staffwith a copy of the Church's master plan to expand the Church. No date has been set for the completion since it depends on funding from the Church's congregation. However, Pastor Smith indicated that they do plan to utilize the modular building for as short of a time period as possible. Pastor Smith indicated that he is willing to work with Planning staff to address all of the issues brought forth during the hearing and comply with all of the City's ordinances and codes. He will also provide the exact elevation plans for the building. Chair Edgeton asked if the Church has received any comments or concerns from neighbors. Pastor Smith indicated that they have spoken with neighbors about their plans and there have been no concerns or objections. 3 Chair Edgeton asked if anyone representing the public was present and would like to address the Commission at this time. There being none, she closed the public hearing with the standard remarks. 6. LAND USE/ACTION ITEMS None. 7. OTHER BUSINESS A. Central Village -Preview Current Proposed Design Guidelines and Set Hearing for Design Guidelines and Planned Development Ordinance Community Development Director Rick Kelley addressed the Commission. He stated that. staff is in the process of developing the design guidelines that will be used for developing the ordinance for Central Village. Members of the Commission have received a draft outline with sample pages of the design guidelines for the Apple Valley Central Village Small Area Plan. The Small Area Plan encompassed 64 acres of undeveloped land located in the southeast quadrant of the City's commercial area. Metropeligo, a planning consultant firm, has been working with City staff in the preparation of these guidelines and a planned development ordinance for the Central Village Plan. Kelley indicated that staff and the consultants are now at a point where they are seeking the Planning Commission's comments and input to make sure they are proceeding in the right direction. Based on the Commission's comments, staff and the consultant will begin preparation of the fmal draft of the design guidelines and planned development ordinance for formal approval by the City. Chair Edgeton asked how the denial of the recent grant that the City applied for through the Met Council would affect funding for some of the improvements of this project. Kelley stated that the primary reason for the denial is that the funding did not compare to the number of requests received. Kelley stated that he believes there will be other funding sources for the City to explore for this project. Aaron Parker, a planning consultant with Metropeligo, addressed the Commission regarding the plans for Apple Valley Central Village. Parker presented several concepts and visions that the City may want to consider. Commissioners Churchill and Melander stated that Parker's presentation was too vague and thought his presentation should be more specific and something more tangible for the Commission to review rather than what he envisions. They would like to see detailed physical design standards rather than the potential of the plan. The consensus of the Commission was that there was not much narrative in the materials that were distributed to them. They would like to see specific language, numbers, and plans that include guidelines. Community Development Director Kelley informed the Commission that during this discussion, they should concentrate on images and staff will take the images and translate them into ordinances. Kelley is requesting that the ordinances be presented before the Commission at their meeting on December 18th. Commissioner Bergman asked if other members of the Commission felt they should review the plans prior to the meeting. Chair Edgeton stated that this item should be treated in the same manner as any other item that comes before the Commission and does not require apre-hearing. MOTION: Commissioner Burke moved, seconded by Hadley, that a hearing beheld on December 18, 2002, to receive comments on the proposed design guidelines and planned development ordinance for Central Village. The motion passed 7-0. B. Miscellaneous Commissioner Bergman informed staff that he would like to see members of the Planning Commission informed of the various grand opening/ribbon- cutting ceremonies that are held in Apple Valley. Commissioner Schindler stated that he would like the Commission to start reviewing some of the proj ects they approved after completion of the project as a check and balance system. 8. ADJOURNMENT MOTION: Commissioner Burke moved, seconded by Schindler, to adjourn the meeting at 9:14 p.m.