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HomeMy WebLinkAbout12/27/2001CITY OF APPLE VALLEY Dakota County, Minnesota December 27, 2001 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 27th, 2001, at 8:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Mayo r Hamann-Roland; Councilmembers Erickson, Goodwin, Grendahl, and Sterling. ABSENT: None. City staff members present were: City Clerk Mueller, City Attorney Hills, City Engineer Gordon, Finance Director Ballenger, Golf Course Manager Dodge, Assistant to the Administrator Grawe, Public Works Director Heuer, Parks and Recreation Director Johnson, Police Chief Johnson, Community Development Director Kelley, and Human Resources Manager Strauss. Mayor Hamann-Roland called the meeting to order at 8:00 p.m. Everyone took part in the pledge of allegiance to the flag. APPROVAL OF AGENDA MOTION: of Erickson, seconded by Sterling, approving the agenda for tonight’s meeting as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. There was no one was present to speak. CONSENT AGENDA MOTION: of Sterling, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Sterling, seconded by Goodwin, approving the minutes of the regular meeting of December 13th, 2001, as written. Ayes - 5 - Nays - 0. Resolution No. 2001-243 MOTION: of Sterling, seconded by Goodwin, adopting accepting, with thanks, the donation of a 1990 Ford pickup from James D. Running to the Fire Department for use in training. Ayes - 5 - Nays - 0. Resolution No. 2001-244 MOTION: of Sterling, seconded by Goodwin, adopting approving renewal of a two-year Gambling Premises Permit by the State Gambling Control Board for Apple Valley American Legion Post 1776 at 14521 Granada Drive effective April 1, 2002. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 27, 2001 Page 2 Resolution No. 2001-245 MOTION: of Sterling, seconded by Goodwin, adopting authorizing writing off $3,151.57 of insufficient fund checks and uncollectible debts against operations of affected funds for 2001. Ayes - 5 - Nays - 0. Resolution No. 2001-246 MOTION: of Sterling, seconded by Goodwin, adopting approving transfer of $200,000.00 from the Liquor Fund to the General Fund for 2001. Ayes - 5 - Nays - 0. Resolution No. 2001-247 MOTION: of Sterling, seconded by Goodwin, adopting approving transfer of $244,405.00 from the Police Relief Fund to the General Fund for 2001. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, approving reduction of financial guarantees for Eastwood Ridge, from $20,800.00 to $12,875.00; and for Timber Ridge NRMP, from $9,000.00 to 0. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwi n, approving Change Order No. 2 to the contract with Ryan Contracting Co., for Project 98-535, Talcott Glen/Evermoor Utility and Street Improvements, in the amount of an additional $18,060.00. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin , approving Change Order No. 3 to the contract with Ryan Contracting Co., for Project 98-810, Orchard Pointe Utility and Street Improvements, in the amount of an additional $134,664.33. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, accep ting Project 98-535, Talcott Glen/Evermoor Utility and Street Improvements, as final and authorizing final payment on the contract with Ryan Contracting Co., in the amount of $81,486.65. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, acce pting Project 98-810, Orchard Pointe Utility and Street Improvements, as final and authorizing final payment on the contract with Ryan Contracting Co., in the amount of $314,279.24. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, accepting Project 98-813, Prairie Crossing Commercial Utility and Street Improvements, as final and authorizing final payment on the contract with Ryan Contracting Co., in the amount of $16,914.98. Ayes - 5 - Nays - 0. Resolution No. 2001-248 MOTION: of Sterling, seconded by Goodwin, ad opting establishing a no parking zone along the west side of Apple Valley Municipal CITY OF APPLE VALLEY Dakota County, Minnesota December 27, 2001 Page 3 Center’s east driveway and authorizing installation of appropriate signage. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, approvi ng proposals for architectural services with CNH Architects, Inc., for verification of Police Facility return air plenum and design of backup cooling for Police Facility 911 equipment room, as attached to the Assistant to the Administrator’s memo dated December 27, 2001, and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, approving revised City Attorney’s fees for 2002 legal services as attached to the Assistant to the City Administrator’s memo dated December 27, 2001. Ayes - 5 - Nays - 0. Resolution No. 2001-249 MOTION: of Sterling, seconded by Goodwin, adopting setting the reimbursement rate for mileage, under the travel policy, at $.365 per mile effective January 1, 2002. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, approving the 2002-2003 Labor Agreement with AFSCME Maintenance Union Employees, as attached to the Human Resources Manager’s memo dated December 20, 2001, and authorizing its execution. Ayes - 5 - Nays - 0. Resolution No. 2001-250 MOTION: of Sterling, seconded by Goodwin, adopting approving and implementing the 2002 Employee Pay and Benefit Plan. Ayes - 5 - Nays - 0. MOTION: of Sterling, seconded by Goodwin, approving hiring the part-time and seasonal employees as listed in the Personnel Report dated December 27, 2001. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA 2002 VALLEYWOOD GOLF COURSE FEES Mr. Johnson reviewed his memo dated December 21, 2001, recommending a change in the fee structure at Valleywood Golf Course for 2002. The goal of Parks and Recreation Advisory Committee’s recommendation is to maximize revenue for weekend play. The most significant change is modifying the season pass policy to limit usage to Monday through Thursday at half the 2001 cost. The reduced cost would allow season pass holders to use the difference and pay for approximately 17 rounds of weekend golf. Notice of the change was mailed to the 134 season pass holders and several have asked to discuss the policy. Tom Neumann, 5648 Upper 136th Street Court, submitted a letter dated December 21, 2001, and asked for reconsideration of the season pass policy. He commented on benefits to the course of CITY OF APPLE VALLEY Dakota County, Minnesota December 27, 2001 Page 4 maintaining season pass holders’ support and participation in promoting the course. He estimated he plays about 50 times on weekends during the summer and a season pass limited to weekdays is not a reasonable alternative. Councilmember Goodwin said he was aware of the concern and asked Staff to look at whether adding season pass weekend use after 5:00 or 5:30 p.m. was feasible. Mr. Johnson said they reviewed the request and believe that could be accommodated with the fee increased ten percent over the 2002 recommendation. Mr. Neumann said they would also like to have some type of early morning weekend hours. Mr. Dodge said play slows considerably after 4:00 p.m. on weekends and adding that time would not be a problem. They are planning to open the course at 6:00 a.m. next season and the time before 8:00 a.m. is generally not very busy and could be included. He stressed that season pass holders who want to play between 8:00 a.m. and 4:00 p.m. on Friday, Saturday and Sunday would have to pay fees. Ginny Becker, 4891 West 142nd Street, said she has purchased season passes for a number of years and makes an extra effort to take care of the course. She would like the time after 3:00 p.m. added for weekends if possible. MOTION: of Goodwin, seconded by Erickson, approving the 2002 fee schedule for Valleywood Golf Course as attached to the Parks and Recreation Director’s memo dated December 21, 2001; except setting the season pass rates at ten percent over the recommendation and allowing use any time Monday through Thursday and from 6:00 to 7:52 a.m. and after 4:00 p.m. on Friday, Saturday, and Sunday. Councilmember Erickson noted improvements to the clubhouse are being discussed and revenue will need to be maximized to do so. He said the Council will be looking for support for the project from those who use the golf course. Vote was taken on the motion. Ayes - 5 - Nays - 0. 2002-2003 ICE ARENA FEES MOTION: of Goodwin, seconded by Sterling, approving setting the 2002-2003 ice arena hourly rental rates at $155.00 for regular prime and $110.00 for non-prime time as attached to the Parks and Recreation Director’s memo dated December 21, 2001. Ayes - 5 - Nays - 0. ORDINANCE REGULATING FEES FOR MUNICIPAL PLANNING APPLICATIONS Ms. Hills gave the first reading of a proposed ordinance providing for the City to prescribe fees to defray costs incurred in reviewing, investigating, and administering zoning, subdivision, or applications for other official control approvals. At its meeting of October 25, 2001, the Council CITY OF APPLE VALLEY Dakota County, Minnesota December 27, 2001 Page 5 approved the form of a deposit agreement and the rates that will be used to establish the required escrows. State law requires that imposition of such fees be by ordinance. For that reason, it is recommended the Council waive a second reading and act on the ordinance. MOTION: of Erickson, seconded by Grendahl, waiving a se cond reading and passing Ordinance No. 705 amending the City Code by adding Section 1-25 providing for collection of fees sufficient to defray the costs of reviewing, investigating, and administering applications for amendment of an official control or for a permit or other approval required under an official control. Ayes - 5 - Nays - 0. ORDINANCE AMENDING CERTAIN CITY FEES Ms. Mueller gave the first reading of a proposed ordinance amending certain fees as attached to her memo dated December 21, 2001. The adjustments include cemetery fees, utility trunk rate charges and sewer and water availability charges. Cemetery fee revisions were recommend by the Cemetery Advisory Committee at its meeting of October 16, 2001, and reviewed at the Council’s informal meeting on November 8, 2001. Utility trunk charges are imposed on undeveloped property and will be used in engineering reports to determine development costs. Water supply and storage and Metropolitan sewer availability charges are collected with building permits. Because these fees have been discussed previously, it is recommended the Council waive a second reading and act on the ordinance. MOTION: of Sterling, seconded by Erickson, waiving a second reading and passing Ordinance No. 706 amending City Code Section 1-23 by adjusting fees and charges for lot sales and associated services in Lebanon Cemetery, adjusting per acre rates for trunk utilities, setting the water supply and storage charge at $560.00, and the Metropolitan sewer availability charge at $1,200.00 per unit. Councilmember Goodwin said he would support increasing the differential between resident and non-resident cemetery rates beyond the $150.00 recommended. He asked that the Committee review the fees again during the year. He suggested the differential could reach a point where non-resident rates are double that for residents. Councilmember Grendahl concurred. Vote was taken on the motion. Ayes - 5 - Nays - 0. COMMUNICATIONS & CALENDAR The Council received a memo dated December 21, 2001, with a calendar listing upcoming events. Mayor Hamann-Roland congratulated Patty Mraz, a resident, for receiving a National Community Service Award from the United States Tennis Association, for her work in recreational tennis programs. CITY OF APPLE VALLEY Dakota County, Minnesota December 27, 2001 Page 6 Councilmember Grendahl commented on property tax estimates provided by the City in August that were incorrect and did not show the homestead credit for 2001. She expressed concern that this information resulted in a distorted comparison with the proposed 2002 tax. She said, in the future, the City should not get involved in presenting information on other jurisdictions’ tax estimates. The Council discussed confusion in information presented earlier in the year on proposed property taxes due to legislative tax reform enacted for 2002. They noted that the amount of taxes Apple Valley homeowners pay was ranked 72 out of 109 cities listed in a report by the Taxpayers League. Mayor Hamann-Roland thanked City Staff for their work during the year and the Councilmembers for their leadership. CLAIMS AND BILLS MOTION: of Erickson, seconded by Goodwin, to pay the claims and bills, check registers dated December 19, 2001, in the amount of $6,296,466.21; and December 27, 2001, in the amount of $5,794,448.46. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Sterling, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 8:59 o’clock p.m.