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Home My WebLink About11/03/2016 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3, 2016 Minutes of the November 3, 2016, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Acting Chair Patrick Sullivan; Committee Members, Josh Gaffke,Noel Hammill,Boyd Montgomery, Jessica Montgomery, and Brenton Schulz, Parks and Recreation Director Barry Bernstein; Parks Superintendent Tom Adamini; Recreation Manager Susan Muelken, Golf Course Manager Jim Zinck, Arena Manager Brian Christianson, Administrative Coordinator Dorene Perkins Monn, and Recreation Supervisor Bill Bird; six residents, and four non-residents. ABSENT: Chair Lee Strom IITEM 1. Committee Acting Chair Sullivan called the meeting to order at 7:00 p.m. ITEM 2. Approval of Agenda Director Bernstein requested Agenda Item B be moved to Agenda Item D. MOTION: by B. Montgomery, seconded by Hammill to approve the agenda with the move of Agenda Item B.Park Hours to Agenda Item D. VOTE: Yes—6, No—0 ITEM 3. Audience— 10 Minutes Total Time Limit—For Items Not on the Agenda Tom Ladendorf of Eagan, Communications Director of the Men's Club,presented a Valleywood Men's Club 2016 Review. Membership is at 230,ninety-three of which live in Apple Valley. They average 48 players on weekend events. Mr. Ladendorf reports some of the other courses in the area don't have men's clubs. He believes it is a vital part of the growth of Valleywood and the sustainability of the game of golf ITEM 4. Approval of the September 2016, Minutes. MOTION: by B. Montgomery, seconded by Gaffke, to approve the September 1, 2016,meeting minutes as presented. VOTE: Yes—6, No— 0 ITEM 5.A. Agenda Items—Cortland Park Update - 1of5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3,2016 Director Bernstein gave a verbal update on the Cortland Neighborhood Park. The park has not officially been named. Playground equipment is planned for a fall installation. Trails will be included in a street improvement bid in the spring. ITEM 5.B. Agenda Items—Cobblestone Lake Park Director Bernstein reported staff has had conversations with internal staff as well as Tradition Development as to the future of Cobblestone Northwest Park. $278,000 grant from Metropolitan Council Livable Communities requires many of the park features be completed by December 31, 2016. Tradition Development anticipates grading and installation of utilities by November 17, 2016. Preconstruction meeting planned on site November 9, 2016. The park shelter and restroom building are not grant eligible. Staff is focusing on what is grant eligible for fall. ITEM 5.C. Agenda Items—Agenda Items—Division Updates and 2017 Fee Schedules Park Superintendent Adamini recapped the division's September—October projects list: • Completion of batting cage • Completion of Hayes dugouts • Winterization of park buildings • Late fertilization • Irrigation blowouts • Remove tennis and volleyball nets • Etc. Arena Manager Christianson gave an update on fees as well as where the arenas are at as they are entering their busy season. Staff recommends winter ice rates remain the same in 2017 at $215/hour for prime time and $170 non-prime time, summer rates at$160/hour. Comparison of surrounding community arenas shows Apple Valley is in the middle. Currently, ice is in both buildings. Changeover is about a two week process. Sports Arena ice opened October 22 and Hayes Arena has been running since mid-June. Fall session of Learn-to-Skate program has 151 participants, up from last year's 119. Staff has partnered with RinkFinder.com to make available unused ice time. So far this year, ten hours have been picked up, hours that normally wouldn't be used. Hayes Arena concessions opened October 24. Sports Arena concessions will open November 10. Two additional advertisements will be added at Hayes Park Arena. MOTION: by Hammill, seconded by J. Montgomery, recommending City Council approval of the Sports Arena and Hayes Park Arena 2016- - 2of5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3, 2016 2017 Fees as proposed and grant Parks &Recreation Director or designee the latitude to adjust fees for promotions. VOTE: Yes—6, No—0 Golf Course Manager Zinck gave a presentation covering operation items and proposed 2017 fees. Staff projects approx. 33,500 rounds this year, weather dependent. The Executive Pass and Patron Card have been positive additions. Staff is seeing challenges with the residency requirement and suggests addressing this in the fee schedule. The proposed fee schedule includes Non-Resident Passes and restricted weekend morning Season Passes, with a discounted option. Staff is looking at the industry norm and attempting to capture the key tee time Saturday morning revenue, moving from a small community course to a daily fee operation. Committee member Schulz suggested reducing the cost of the Junior Pass to make it more appealing. Committee member Hammill suggested a rate for kids if the parent has a season pass. Manager Zinck reminded the Committee of the Sunday afternoon"Kids Play Free with Paid Adult"option at Valleywood. The course is looking to tap into that market and potential growth. Doug Lund of Apple Valley, member of the Men's Club since 1986,twice past president of the Men's Club and runs the Wednesday night league, expressed concern that the fee structure as it stands is troublesome for the Men's Club forcing them to either play after 11:00 a.m. or going to another club. He sees the season pass as a loyalty card. Of the 33,500 rounds, he estimates the Men's Club plays 4,000. He believes the course will be reducing revenue by driving away the best customers. Dick Lundquist of Burnsville,believes there are other avenues to raise money besides raising fees. He suggested a meeting of the Wednesday night league(representative), President of the Men's Club, and staff to realize the money taken in at the golf course could be increased without increase to fees. Committee discussion included options available; approve fees as proposed, direct staff to sit down with Men's Club, or table until next meeting. Men's Club representative Tom Ladendorf asked that the Men's Club be a part of the discussion of fees and restrictions. Barbara Lundquist of Burnsville as a member of the Ladies' Leagues,believes Ladies League representatives should be a part of the discussion. MOTION: by Hammill, seconded by Schulz,recommending City Council approval of the Valleywood Golf Course 2017 Daily Fees as proposed and grant Parks &Recreation Director or designee the latitude to adjust fees for promotions, tabling Season Pass fees and restrictions for a future Special Meeting. VOTE: Yes—6, No—0 - 3of5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3,2016 Recreation Manager Muelken presented no changes to the Recreation Fees for Apple Valley Community Center, Senior Center, Aquatic Center, and Redwood Community Center and Outdoor Pool other than the removal of the set-up and clean-up rates. MOTION: by B. Montgomery, seconded by Schulz,recommending City Council approval of the 2017 Recreation Fees as proposed. VOTE: Yes—6, No—0 Recreation Manager Muelken reported update changes at the Apple Valley Community Center, staff recruiting/hiring of warming house employees, the Winter Parks &Brochure is targeted to be in homes by late November, and a successful partnership with the Chamber of Commerce on Octoberfest. Working with the City's Volunteer Coordinator, staff has located a volunteer photographer to attend special events to build our photo library. Staff is in preparation for Mid-Winter Fest and the Frozen Apple Concert Series. Committee member Hammill requested a calendar summary of upcoming events for reference. Recreation Supervisor Bill Bird presented an overview of his background and responsibilities at the Senior Center. The facility is open Monday through Friday 9:00 a.m. to 4:00 p.m. for senior activities. Membership is at 1,036. On average 40-50 regular activities are scheduled each month. The Senior Center can be rented nights and weekends for events and meetings, capacity is approx. 224. Some of those renters include weekly church groups, ISD 196 school booster clubs, and homeowner associations. ITEM 5.D. Agenda Items—Park Hours Director Bernstein presented some challenges being experienced with park usage. Changes are due to electronic means such as drone operation and park user hours. Existing Ordinance states parks shall be open at 7:00 a.m. and closed at 10:00 p.m., except the use of city-owned and operated lighted tennis courts and lighted athletic fields shall be permitted until 11:30 p.m. Reviewed were: • existing ordinance, • surrounding community park hours, • changing circumstances, • policy challenges, • policy options, • Minneapolis' "in transit" provision. Committee discussed enforcing of the current ordinance, proposing a change to park hours, what would those new hours be, are different parks categorized differently, should an"in transit"provision be included? -4of5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 3, 2016 MOTION: by Schulz, seconded by Hammill,recommending City Council amend the general park hours to be 5:00 a.m. to 10:00 p.m.,except the use of city-owned and operated lighted tennis courts and lighted athletic fields shall be permitted until 11:30 p.m. VOTE: Yes—5, No— 1 (Gaffke) ITEM 5.E. Agenda Items—Approval of the 2017 Meeting Schedule MOTION: by Gaffke, seconded by B. Montgomery, recommending City Council approval of the 2017 Parks&Recreation Advisory Committee Meeting Schedule as presented. VOTE: Yes—6, No— 0 ITEM 6. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Hammill, seconded by B. Montgomery, to adjourn the meeting at 8:36 p.m. VOTE: Yes—6, No_0 Respectfully Submitted, , if/P . • Dorene Perkins Monn, Administrative Coordinator / Approved by the Apple Valley Parks `b/7. : ' , and Recreation Advisory Committee 'atric Sullivan, Actin: hair on January 5, 2017. - 5 of 5 -