Loading...
HomeMy WebLinkAbout02/09/2017 CITY OF APPLE VALLEY Dakota County, �Vlinnesota February 9, 2017 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held February 9, 2017, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, Deputy City Clerk Marschall, City Attorney Dougherty, Parks and Recreation Director Bernstein, Public Works Superintendent Blommel Johnson, Police Officer Broughten, Police Captain Francis, Assistant City Administrator Grawe, Finance Director Hedberg, City Planner Lovelace, Community Development Director Nordquist, Police Chief Rechtzigel, Public Works Director Saam, and Fire Chief Thompson. Mayor HarYann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag led by Boy Scout Dillon Steeves from Troop 205. APPROVAL OF AGENDA MOTION: of Hooppaw, seconded by Bergman, moving consideration of item 4.J - Authorize Consulting Services with Wentz Associates, Inc., to Prepare Scope of Work for HVAC Improvements at 14200 Cedar Avenue to the regular agenda, and approving the agenda for tonight's meeting, as amended. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Goodwin, approving the minutes of the regular meeting of January 26, 2017, as written. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2017 Page 2 MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-24 accepting, with thanks, the donation of a framed photograph of the historic Southport Airport from Michael Molenda. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving issuance of a lawful gambling permit to conduct excluded bingo, by the State Gambling Control Board, to Eastview High School Senior Party, for use on Apri19, 2017, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Sons of the American Legion, Squadron 1776, for use on April 8, 2017, and July 4, 2017, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-25 approving plans and specifications for Project 2016-101, Water Meter Replacement, and authorizing advertising for receipt of bids, at 10:00 a.m., on March 23, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-26 approving plans and specifications for Project 2017-102, Sanitary Lift Station 5 Replacement, and authorizing advertising for receipt of bids, at 10:30 a.m., on March 7, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-27 approving plans and specifications for Project 2017-104, 2017 Street and Utility Improvements, and authorizing advertising for receipt of bids, at 10:00 a.m., on March 7, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-28 approving plans and specifications for Project 2017-105, 2017 Street Improvements, and authorizing advertising for receipt of bids, at 10:30 a.m., on March 7, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the Agreement for Project 2017- 122, AVFAC Pool Shell Repair, with Horizon Chemical Company, Inc., d/b/a Horizon Commercial Pool Supply, in the amount of$82,795.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2017 Page 3 MOTION: of Bergman, seconded by Goodwin, approving the Joint Powers Agreement with Dakota County for Wetland Health Evaluation Program, through December 31, 2021, as attached to the Natural Resources Coordinator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-29 awarding the agreement for Project 2017-121, Mowing and Trimming Services 2017-2018, to Executive Outdoor Services, LLC,the lowest responsible bidder, in the amount of$87,300.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 1 to the agreement with Redstone Construction, LLC, for Project 2016-104, 2016 Street and Utility Improvements, in the amount of an additional $35,920.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, accepting Project 2016-170, Columbaria Purchase and Installation, as complete and authorizing final payment on the agreement with Cold Spring Granite Campany, in the amount of$22,560.50. Ayes - S -Nays - 0. MOTION: of Bergman, seconded by Goodwin, setting a special informal City Council meeting, at 6:00 p.m., on February 23, 2017, at the Municipal Center, for the purpose of discussing and providing feedback about the City Ordinance concerning Food Trucks and Special Promotions. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving hiring the part time employees, as listed in the Personnel Report dated February 9, 2017. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, to pay the claims and bills, check registers dated January 18, 2017, in the amount of$1,020,295.68, and January 26, 2017, in the amount of$627,520.66. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA 7525 147TH STREET WEST RETAIL BUILDING Mr. Lovelace reviewed the request by 7525 Cedar, LLC, for a Conditional Use Permit for a drive- thru window, a site plan/building permit authorization, and building and parking setback variances to allow for construction of a 5,511-square-foot multi-tenant building that will have a Class III restaurant (coffee shop) located on Lot 1, Block l, Giselle's Corner, at 7525 147th Street W. The Planning Commission reviewed this item on November 2, 2016, December 7, 2016, January 4, 2017, and February 1, 2017, and voted unanimously to recommend approval. Discussion followed. CITY OF APPLE VALLEY � Dakota County, Minnesota February 9, 2017 Page 4 Councilmember Bergman expressed concern about the installation of evergreen trees in this area. Mr. Sheldon Berg, of DJR Architecture, Inc., commented on the landscaping. Discussion followed. Councilmember Goodwin asked if there is sufficient parking. Discussion continued. Mr. Lovelace replied and said there will be plenty of parking. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-30 approving a Conditional Use Permit to allow for a drive-through window in conjunction with a Class III restaurant on Lot 1, Block 1, Giselle's Corner, with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2017-31 approving the site plan and authorizing issuance of a building permit and setback variances to allow for construction of a 5,511-square-foot building on Lot 1, Block 1, Giselle's Corner, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. COMPRESHENSIVE PLAN AMENDMENT (FORMER HANSON SITE� Mr. Nordquist introduced this item and provided a history. Menard, Inc., requested an amendment to the 2030 Land Use Map of the Comprehensive Guide Plan by re-designating the south 19 acres of the East 1/2 of the Southwest 1/4 of Section 26 from "IND" (Industrial)to "C" (Commercial). The petitioner seeks authorization to submit the Comprehensive Plan amendment to the Metropolitan CounciL Discussion followed. The City Attorney said if the Comprehensive Plan amendment is approved by the Metropolitan Council, a planned unit development agreement could be drafted with the City Council's terms and conditions before approving the Comprehensive Plan amendment. Discussion continued. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2017-32 approving submitting to the Metropolitan Council an amendment to the 2030 Land Use Map of the Comprehensive Guide Plan changing the designation of property south 19 acres of the East 1/2 of the Southwest 1/4 of Section 26 from "IND" (Industrial)to "C" (Commercial). Ayes - 5 -Nays - 1 (Grendahl). CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2017 Page 5 2040 COMPREHENSIVE PLAN UPDATE Mr. Nordquist introduced this item and briefly reviewed the 2030 Comprehensive Plan. He then presented the Metropolitan Council's projections and the scope for the 2040 Comprehensive Plan Update. Mr. Nordquist introduced Ms. Cindy Gray, of SRF Consulting Group, Inc., the firm recommended for Economic Development and professional planning services for the 2040 Comprehensive Plan Update in the amount of$99,629.00. Mr. Bernstein reviewed the Parks and Recreation portion of the Comprehensive Plan Update and recommended Confluence as their consultant, in the amount of$26,500.00. Mr. Saam reviewed the Public Works portions of the Update and recommended SRF Consulting Group, Inc., for Transportation Planning in the amount of$31,203.00; Advanced Engineering & Environmental Services (AES2) for Wastewater/Water Supply in the amount of$110,000.00; and Barr Engineering for Surface Water Planning in the amount of$178,900.00. Councilmember Goodwin said he does not agree that state law requires cities to project what will happen in 2040 in 2018, especially with commercial and housing developments. Councilmember Grendahl asked about the cost of this Plan in comparison to the last Plan update. Mayor Hamann-Roland said this Plan is different than prior Comprehensive Plan Updates. The City has additional work plans that have been done in the past, but they were not aggregated in one presentation. Discussion followed. Councilmember Bergman asked how other cities budget for a Comprehensive Plan Update and asked staff to research. Discussion continued. MOTION: of Goodwin, seconded by Bergman, authorizing consulting services in preparing the 2040 Comprehensive Plan Update mandated by the State of Minnesota, in the amount of$446,232.00. Ayes - 4 -Nays - 1 (Grendahl). APPOINT PLANNING COMMISSIONER Mr. Grawe reviewed City Clerk Gackstetter's memo listing the applicants for the Planning Commission vacancy. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2017 Page 6 The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated David Cherner, Jodi Kurtz, David McKenzie, and Garrett Zafflce. There being no further nominations, the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Hooppaw, accepting the four nominations for Planning Commission. Ayes - 5 -Nays - 0. The Deputy City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select three names from the four nominees. After selections were made, they were tallied and the City Attorney announced that three names remained. The Deputy City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made, they were tallied and the City Attorney announced that the two names remained. The Deputy City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made, they were tallied and the City Attorney announced that Jodi Kurtz received the majority of votes. MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2017-33 appointing Jodi Kurtz to the Planning Commission for a term expiring March 1, 2017. Ayes - 5 -Nays - 0. Mayor Hamann-Roland thanked all the applicants who applied and expressed interest in the position. APPOINT TELECOMMUNICATIONS ADVISORY COMMITTEE MEMBERS Mr. Grawe reviewed the City Clerk Gackstetter's memo listing the applicants for the Telecommunications Advisory Comrnittee. There are two vacancies, one with a term expiring March 1, 2017, and one with a term expiring March 1, 2018. The Mayor called for nominations for the vacancies. Councilmember Grendahl nominated David Cherner, Mark Moore, and Richard Wolterman. There being no further nominations,the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Bergman, accepting the three nominations for the Telecommunications Advisory Committee. Ayes - 5 -Nays - 0. The Deputy City Clerk prepared ballots for the vacancy with a term expiring March 1, 2017, and the City Attorney distributed them to the Council who were asked to each select two names from the three nominees. After selections were made, they were tallied and the City Attorney announced that the two names remained. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2017 • Page 7 , The Deputy City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made, they were tallied and the City Attorney announced that David Cherner received the majority of votes. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2017-34 appointing David Cherner to the Telecommunications Advisory Committee for a term expiring March 1, 2017. Ayes - 5 -Nays - 0. The City Attorney said Mark Moore and Richard Wolterman are the two remaining candidates for the Telecommunications Advisory Committee. The Deputy City Clerk prepared ballots for the vacancy with a term expiring March 1, 2018, and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made, they were tallied and the City Attorney announced that Mark Moore received the majority of votes. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2017-34 appointing Mark Moore to the Telecommunications Advisory Committee for a term expiring March 1, 2018. Ayes - 5 -Nays - 0. • Mayor Hamann-Roland thanked all the applicants who applied and expressed interest in the position. APPOINT URBAN AFFAIRS ADVISORY COMMITTEE MEMBER Mr. Grawe reviewed City Clerk Gackstetter's memo listing the applicants for the Urban Affairs Advisory Committee vacancy. The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated Jeremy Hensche and John Vegter. There being no further nominations, the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Hooppaw, accepting the two nominations for the Urban Affairs Advisory Committee. Ayes - 5 -Nays - 0. The Deputy City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name from the two nominees. After selections were made, they were tallied and the City Attorney announced that John Vegter received the majority of votes. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-35 appointing John Vegter to the Urban Affairs Advisory Committee for a term expiring March 1, 2017. Ayes - 5 -Nays - 0. • Mayor Hamann-Roland thanked all the applicants who applied and expressed interest in the position. CITY OF APPLE VALLEY Dakota County, Minnesota February 9, 2017 Page 8 • CONSULTING SERVICES FOR HVAC IMPROVEMENTS AT 14200 CEDAR AVENUE Mr. Nordquist introduced this item and provided a brief history. Staff identified the need to update the HVAC heating and cooling systems at the old City Hall facility located at 14200 Cedar Avenue. Wentz Associates, Inc.,proposes to provide the mechanical and electrical Design and Bid Phase services in the amount of$20,300.00; and the Construction Administration Phase services in the amount of$10,600.00. Councilmember Grendahl commented that this item was discussed at the informal meeting earlier in the evening and one councilmember is undecided how much money should be spent on the building. She suggested moving forward with the Design and Bid Phase and making a decision after the bids are received. MOTION: of Grendahl, seconded by Bergman, authorizing consulting services with Wentz Associates, for mechanical and electrical Design and Bid Phase services in the amount of$20,300.00. Ayes - 5 -Nays - 0. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Hooppaw, approving the calendar of upcoming events as included in the Deputy City Clerk's memo dated February 9, 2017, and noting that • each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:45 o'clock p.m. Respectfully Submitted, /V�� Stephanie Marschall, Deputy City Clerk �� Approved by the Apple Valley City Council on �i- �3- 11 M , a - and, ayor i •