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Home My WebLink About03/23/2017 CITY OF APPLE VALLEY Dakota County, Minnesota March 23, 2017 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 23, 2017, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Police Captain Bermel, Parks and Recreation Director Bernstein, Planner Bodmer, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, and Planner/Econ. Dev. Specialist Sharpe. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Hooppaw, adding item 4.W-Adopt Resolution Supporting Local Decision-Making Authority to the consent agenda and approving the agenda for tonight's meeting, as amended. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Hooppaw, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Hooppaw, seconded by Bergman, approving the minutes of the regular meeting of March 9, 2017, as written. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, receiving the Planning Commission's 2016 annual report. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 23, 2017 Page 2 MOTION: of Hooppaw, seconded by Bergman, receiving the Police Department's 2016 annual report. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, receiving the Telecommunications Advisory Committee's 2016 annual report. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, receiving the Urban Affairs Advisory Committee's 2016 annual report. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the reduction of a financial guarantee for Cobblestone Lake North Shore 2nd Addition from $349,015.00 to $100,000.00 and the release of a financial guarantee for Regent's Point, as listed in the Community Development Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-47 amending Conditional Use Permit 2017-10, approving an 87 ft. tall wireless communication monopole located at Christ Church(12925 Johnny Cake Ridge Road), with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-48 approving the Planned Development Agreement and associated agreements with Delegard Apple Villa Properties, LLC, for Apple Villa Second Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-49 approving the site plan and authorizing issuance of a building permit for Delegard Apple Villa Apartments, Lot 1, Block 1, Apple Villa Second Addition(7800 to 7822 Whitney Drive), with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-50 approving plans and specifications for Project 2017-103, 2017 Micro Surfacing, and authorizing advertising for receipt of bids, at 10:00 a.m., on April 18, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-51 awarding the agreement for Project 2017-102, Sanitary Lift Station 5 Replacement,to Pember Companies, Inc., the lowest responsible bidder, in the amount of $691,007.50. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-52 awarding the agreement for Project 2017-104, 2017 Street and Utility Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of $4,192,094.59. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 23, 2017 Page 3 MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-53 awarding the agreement for Project 2017-105, 2017 Street Improvements, to McNamara Contracting, Inc.,the lowest responsible bidder, in the amount of$873,458.25. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Be'rgman, approving the Joint Powers Agreement with the Dakota County for cost share related to Project 2017-105, 2017 Street Improvements, and authorizing the Mayor and City Clerk to sign the same, subject to final revisions and changes as approved by the City Administrator and City Attorney. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the agreement for Building Inspections Plan Review Software with Avolve Software Corporation, in the amount of$109,716.22, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the agreement for Valleywood Golf Course Point-of-Sale (POS) System Products and Services with Club Prophet Systems, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the agreement for Project 2017- 134, Outdoor Pool Water Management, with Hawkins, Inc., in the amount of $79,635.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the agreement for Apple Valley Family Aquatic Center Supplemental Electrical Service - 2017 with NEO Electrical Solutions, LLC, in an amount of$13,200.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the Lease-Purchase Agreement, Amendment to Lease, and Resolution and Certificate of Incumbency with PNC Equipment Finance, LLC, for the lease of 55 E-Z GO golf cars from Versatile Vehicles, Inc., in the amount of$215,419.24, and authorizing the Mayor and City Clerk to sign the same, subject to agreement review and approval by the City Administrator and City Attorney,. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the agreement for 2017 Products and Services with Teemaster, Inc., in an amount of$6,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, accepting Liquor Stores Closed Circuit TV and NVR System, as complete and authorizing final payment on the agreement CITY OF APPLE VALLEY Dakota County, Minnesota March 23, 2017 Page 4 with General Security Services Corporation, in the amount of$68,886.60. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving hiring the seasonal and part-time employees, acting assignment of employee, promotion of employees, and resignation of employee, as listed in the Personnel Report dated March 23, 2017. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, to pay the claims and bills, check registers dated March 2, 2017, in the amount of$896,013.46, and March 8, 2017, in the amount of$921,581.62. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-54 supporting local decision-making authority and opposing legislation that removes the ability for local elected officials to respond to the needs of their businesses and constituents. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA INTRODUCTION OF NEW POLICE OFFICER HII�TKLE Police Chief Rechtzigel introduced newly hired Police Officer Kailie Hinkle to the Council and presented her with her badge. The City Clerk administered the oath of office to Officer Hinkle. The Council congratulated Officer Hinkle and welcomed her to her new position. TEMPORARY FAMILY HEALTH CARE DWELLINGS Mr. Sharpe introduced this item. The City Council directed the Urban Affairs Advisory Committee to conduct additional review of Temporary Family Health Care Dwellings. He noted the Committee held three meetings to discuss this topic. He then provided a brief summary of their discussions, including concerns regarding safety, access to utilities/septic, and Minnesota temperatures. After a thorough review, the Committee unanimously recommended no changes to the current ordinance. Mr. Sharpe then recapped the Committee's Facts and Findings. Councilmember Goodwin complimented the Urban Affairs Advisory Committee on the tremendous amount of work it did. He noted the Committee prepared a list of"pros" and"cons" and the "cons" significantly outweighed the "pros". Discussion followed. MOTION: of Goodwin, seconded by Grendahl, accepting the Facts and Findings and recommendation of the Urban Affairs Advisory Committee from its meeting on February 13, 2017, regarding Temporary Family Health Care Dwellings. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 23, 2017 • Page 5 COMMUNICATIONS Councilmember Goodwin commented on a news article regarding housing in the metro area and stressed the importance of rental properties being maintained. Mayor Hamann-Roland commented on first-time home buying opportunities in Apple Valley. Councilmember Hooppaw said all homes need to be well kept. He then commented on the annual reports that were approved on the consent agenda and commended the various advisory committees for their work. He also thanked the Police Department for the good work highlighted in its annual report. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 5 -Nays - 0. • The meeting was adjourned at 7:27 o'clock p.m. Respectfully Submitted, �Pa�� ia.Cleatt�� Pamela J. G ste er, City Clerk Approved by the Apple Valley City Council �. on �-k-l 3-I'1 M a land, Mayor •