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Home My WebLink About04/13/2017 CITY OF APPLE VALLEY Dakota County, Minnesota April 13, 2017 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held April 13, 2017, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Planner Bodmer, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Public Works Director Saam, Planner/Econ. Dev. Specialist Sharpe, and Fire Chief Thompson. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the .Pledge of Allegiance led by Boy Scouts Ethan Barringer, Kevin Barringer, Laif Lewis, Russell Ostler, and Todd Ostler, from Troop 508. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Hooppaw, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Goodwin, approving the minutes of the regular meeting of March 23, 2017, as written. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Minnesota Zoo Foundation, for use on Apri129, 2017, at the Minnesota Zoo, 13000 Zoo CITY OF APPLE VALLEY Dakota County, Minnesota April 13, 2017 Page 2 Boulevard, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-55 approving 2017 Special Assessment Roll No. 650, for hearing purposes, in the total amount of$155,625.54 for delinquent utility charges, and setting the public hearing, at 7:00 p.m., on May 11, 2017. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, declaring certain City property as surplus; authorizing disposal of unclaimed property and surplus City property by a public sale; and approving the Agreement with Assets 2 Cash, LLC, an authorized vendor of K-BID.com,to conduct an online auction of unclaimed and surplus property, as attached to the City Clerk's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving renewal of the City's general liability, property, automobile, workers' compensation, umbrella, and other insurance coverage for March 1, 2017,through March l, 2018, with the League of Minnesota Cities Insurance Trust at a total premium of$1,186,954.00, including the non-waiver of statutory liability limits for the City's insurance, as recommended in the Finance Director's memo. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Bill Velin of Assured Partners of Minnesota, LLC d/b/a Lee F. Murphy Insurance Group as the Agent of Record for 2017-2018, in the amount of$8,000.00, as recommended in the Finance Director's memo. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving a letter of authorization with AMERESCO for project feasibility analysis, as attached to the Assistant City Administrator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-56 approving a street name and/or address change from 6661 134th Street West to 6671 134th Street West. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-57 authorizing execution of Subordination Agreement(Bigos Gabella, LLC). Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-58 approving the final plat and Development Agreement for Cobblestone Lake Commercial7th Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota April 13, 2017 Page 3 MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-59 approving plans and specifications for Project 2017-137, 2017 Central Maintenance Facility (CMF) and Police Department Air Handling Unit Upgrades, and authorizing advertising for receipt of bids, at 10:00 a.m., on May 9, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-60 approving plans and specifications for Project 2017-101, Valleywood Reservoir Rehabilitation, and authorizing advertising for receipt of bids, at 10:00 a.m., on May 11, 2017, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving two grant agreements with Minnesota Department of Natural Resources, for invasive species control on Long Lake and Farquar Lake, in the amount of$250.00 and $1,900.00 respectively, as attached to the Natural Resources Coordinator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, awarding the agreements under the 2017 South Metro Cities Joint Powers Agreement, for Project 2017-130, Street Maintenance Services, in the amount of$318,088.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the standard Agreement for Liquor Store#1 HVAC Unit Replacement and Repairs, with a contractor to-be- determined, in an amount not to exceed $22,000.00, subject to approval by the City Administrator, and authorizing the Mayor and City Clerk to sign the same. Ayes - S -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the agreement for Project 2017- 145, Court Re-Surfacing, with C & H Sport Surfaces, Inc., in the amount of $35,585.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the agreement with D.R. Horton, Inc., for Private Installation of Improvements, related to Project 2016-171, Cortland 6th Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the agreement for Project 2016- 169, Keller Lake Boat Ramp (Excavation), with Pember Companies, Inc., in the amount of$25,810.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the agreement for Project 2017- 152, Hayes Park Arena Compressor No. 4, with Rink-Tec, International, Inc., in CITY OF APPLE VALLEY Dakota County, Minnesota April 13, 2017 Page 4 the amount of$13,800.00 and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the agreement for Project 2017- 142, Long and Farquar Lakes Weed Management, with Tonka Freshwater Harvesting Services, Inc., in the amount of$13,600.00 and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 1 to the agreement with Swenke IMS Contracting, LLC, for Project 2015-117, 157th Street Greenway Pedestrian Underpass, in the amount of an additional $7,996.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, accepting Project 2017-123, Chain Link Fencing Hayes Field#7, as complete and authorizing final payment on the agreement with Midwest Fence &Mfg. Co., in the amount of$21,740.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving hiring the full time, part-time, and seasonal employees, and resignation of employees, as listed in the Personnel Report dated April 13, 2017. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, to pay the claims and bills, check registers dated March 15, 2017, in the amount of$771,344.85; March 22, 2017, in the amount of$1,187,522.85, and March 29, 2017, in the amount of$244,982.20. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA ISD 196 VALLEY MIDDLE SCHOOL/SOUTHVIEW ELEMENTARY ADDITIONS Ms. Bodmer reviewed the request by Independent School District 196 for a site plan/building permit authorization for 7,900 sq. ft. building additions and site improvements at Valley Middle School (900 Garden View Drive) and Southview Elementary(1025 Whitney Drive). The Planning Commission reviewed this item on March 15, 2017, and voted unanimously to recommend approval of the site plan/building permit authorization with conditions. Councilmember Bergman stated he wants to be sure the traffic on the proposed site flows better than it does currently. Mr. Anderson responded that the proposed plans provide additional stacking on the property which will improve flow and relieve congestion on Garden View Drive. Discussion followed. CITY OF APPLE VALLEY Dakota County, Minnesota April 13, 2017 Page 5 Mayor Hamann-Roland noted the school district indicated they will evaluate the effectiveness of the improvements they are installing to mitigate the noise and lights that result from the building additions and modifications to the site. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2017-61 approving the site plan and authorizing issuance of a building permit for 7,900 sq. ft. building additions and site improvements at Valley Middle School (900 Garden View Drive) and Southview Elementary (1025 Whitney Drive), with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. UPONOR ANNEX EXPANSION Mr. Sharpe reviewed the request by Uponor North America Asset Leasing, Inc., for vacation of drainage and utility easements on Lot 2, Block 1, Wirsbo Third Addition, and Lot 1, Block 1, Knob Ridge Second Addition; rezoning of Lot 1, Block l, Knob Ridge Second Addition, from "BP" (Business Park) to "I-1" (Limited Industrial); final plat of Wirsbo Fourth Addition; and a site plan/building permit authorization for an approximately 57,800 sq. ft. addition to the Uponor Annex Facility on Lot 1, Block 1, Wirsbo Fourth Addition. The Planning Commission reviewed this item on October 5, 2016, and voted unanimously to recommend approval. The City Council held the public hearing on the vacation of the drainage and utility easements on October 27, 2016. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2017-62 comp�eting vacation of all drainage and utility easements on Lot 2, Block 1, Wirsbo Third Addition, and Lot 1, Block 1, Knob Ridge Second Addition, and authorizing the City Clerk to record the necessary documents. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Grendahl,passing Ordinance No. 1027 rezoning of Lot 1, Block 1, and Knob Ridge Second Addition, from`BP" (Business Park)to "I-1" (Limited Industrial). Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2017-63 approving the final plat, Development Agreement, and Infiltration Maintenance Agreement for Wirsbo Fourth Addition, subject to final changes as approved by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolutions No. 2017-64 approving the site plan and authorizing issuance of a building permit to allow construction of an approximately 57,800 sq. ft. addition to the Uponor Annex Facility on Lot 1, Block 1, Wirsbo Fourth Addition, subject to conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota Apri1 13, 2017 Page 6 Mr. Dan Hughes, of Uponor,thanked Ms. Bodmer and Mr. Sharpe for their help with the various projects and expansions since 2004. 2017 GOAL SETTING WORKSHOP SUMMARY Mr. Lawell presented this item and provided a summary of the goal setting workshop held on March 3, 2017. Annually, City Council and senior staff inembers meet to discuss accomplishments from the prior year and set goals for the coming year. Mayor Hamann-Roland thanked the City Council and staff for their hard work and accomplishments. MOTION: of Goodwin, seconded by Grendahl, approving the 2017 Goal Setting Workshop Summary as attached to the City Administrator's memo. Ayes - 5 -Nays - 0. The City Council highlighted the importance of the top three goals: financial stability and maintain AAA bond ratings, successful street reconstruction without special assessments, and maintain stable and predictable property taxes and fees. Discussion followed. COMMUNICATIONS Councilmember Bergman commented on the 2040 Comprehensive Plan survey and asked Mr. Nordquist to provide an update. Mr. Nordquist presented a word map from the results of the Comprehensive Plan consultant's recent survey. He said the logo for the 2040 Comprehensive Plan Update is "Imagine Apple Valley 2040". He then invited the City Council and public to take the survey and provided additional information regarding the Comprehensive Plan Update. Fire Chief Thompson said the Fire Department is currently accepting applications for fire fighters and invited those interested to attend an informational meeting at 6:30 p.m. on April 18, 2017, at the Municipal Center. CALENDAR OF UPCOMING EVENTS MOTION: of Goodwin, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo dated April 13, 2017, and noting that each event listed is hereby deemed a Special Meeting of the City CounciL Ayes - S -Nays - 0. MOTION: of Bergman, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:59 o'clock p.m. CITY OF APPLE VALLEY Dakota County, Minnesota April 13, 2017 • Page 7 Respectfully Submitted, Pam�l.a. a�c�,ot�":¢�..► Pamela J. G ste er, City Clerk � �., .,.� ,�. ,� , M.�` ` r Approved by the Apple Valley City Council �,�� on �1-2l- �1 M a - � land, ayor e • �