HomeMy WebLinkAbout05/25/2017 Meeting
M eeting L ocation: M unicipal C enter
7100 147th S treet West
Apple Valley, M innesota 55124
May 25, 2017
C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A
7:00 P M
1.C all to Order and Pledge
2.Approve Agenda
3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda
4.Approve C onsent Agenda Items
C onsent Agenda Items are considered routine and will be enacted with a
single motion, without discussion, unless a councilmember or citizen
requests to have any item separately considered. It will then be moved to the
regular agenda f or consideration.
A.A pprove Minutes of May 11, 2017, Regular Meeting
B.A dopt Resolution Accepting Donation of Money from VanderBie Family
and Friends for Use by Lebanon C emetery
C .A dopt Resolution Accepting Donation of Blankets from Hosanna
Emergency Action Response Team for Use by Police and Fire
D epartments
D.A uthorize Addition of Telecommunications Advisory C ommittee
to C ommission/C ommittee Recognition Program
E.A pprove 2018 Budget C alendar and Set Special Informal Meeting on
A ugust 24, 2017, at 5:30 p.m.
F.A dopt Resolution Restricting Parking on Galaxie Avenue for Project
2017-165, Galaxie Avenue Mill and Overlay Improvements
G.A pprove License Agreement for Drain Tile Encroachment at 13620
G eorgia Drive (Lot 1, Block 4, Eagle Ridge Estates 2nd Addition)
H.A dopt Resolution Rejecting Bids for Project 2017-137, 2017 Central
Maintenance Facility (C MF) and Police Department Air Handling Unit
Upgrades
I.A dopt Resolution Authorizing Advertising for Receipt of Bids for
Project 2017-137, 2017 C entral Maintenance Facility (C MF) and Police
D epartment Air Handling Unit Upgrades, at 10:00 a.m. on J une 8, 2017
J .A dopt Resolution Approving Plans and Specifications for Project 2017-
165, Galaxie Avenue Mill and Overlay Improvements and Authorizing
A dvertising for Receipt of Bids, at 10:00 a.m. on J une 20, 2017
K.A dopt Resolution Approving Plans and Specifications for Project 2017-
167, C obblestone Lake Park Pavilion and Restroom Building,
and Authorizing Advertising for Receipt of Bids at 2:00 p.m. on J une 27,
2017
L.A dopt Resolution Awarding Agreement for Project 2017-101,
Valleywood Reservoir Rehabilitation
M.A pprove Grant Agreement with Dakota County Soil and Water
C onservation District for Project 2017-162, Hayes A rena Stormwater
Retrofits
N.A pprove J oint Powers A greement with Dakota C ounty for Intersection
Improvements at Cedar Avenue (C S A H 23) and 157th Street W.
O.A pprove Lease Supplement with Advanced Imaging Solutions for
C opier/Printer Lease and Maintenance
P.A pprove Acceptance and Final Payment on Agreement with Friedges
C ontracting Co., LLC , for Project 2015-103, 157th Street & J ohnny
C ake Ridge Road Improvements
Q.A pprove Personnel Report
R.A pprove Claims and Bills
5.Regular Agenda Items
A.Presentation of Stork Pins to Firefighters and A llina Paramedics
B.Uponor Minnesota Investment Fund (MIF) Application at 14800 Everest
Avenue and 14751 Energy Way
1. Hold Public Hearing
2. Adopt Resolution Authorizing Submittal of Minnesota Investment
Fund (MIF) Application to Department of Employment and
Economic Development (D EED)
6.Staff and C ouncil C ommunications
7.Approve C alendar of Upcoming Events
8.Adjourn
C ity Of f ices are closed Monday, May 29, 2017, in observance of Memorial Day
Regular meetings are broadcast, live, on C harter C ommunications C able Channel 180 and
on the C ity's website at www.cityof applevalley.org
I T E M: 4.A .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Minutes of May 11, 2017, Regular Meeting
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve the minutes of the regular meeting of May 11, 2017.
S UM M ARY:
T he minutes from the last regular C ity Council meeting are attached for your review and
approval.
B AC K G RO UND :
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Minutes
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 11, 2017
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held May 11, 2017, at 7:00 o’clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and
Hooppaw.
ABSENT: None.
City staff members present were: Assistant City Administrator Grawe, City Clerk Gackstetter,
City Attorney Hills, City Engineer Anderson, Police Captain Bermel, Parks and Recreation
Director Bernstein, Police Captain Francis, Human Resources Manager Haas, Finance Director
Hedberg, Community Development Director Nordquist, Planner/Econ. Dev. Specialist Sharpe,
and Fire Chief Thompson.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge
of Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Bergman, seconded by Goodwin, removing item 4.F - Direct Urban Affairs
Advisory Committee to Review Short-Term Rental Housing Ordinance from the
agenda and approving the agenda for tonight’s meeting, as amended. Ayes - 5 -
Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting’s agenda. No one requested to speak.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Bergman, seconded by Goodwin, approving all items on the consent agenda as
amended. Ayes - 5 - Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Bergman, seconded by Goodwin, approving the minutes of the regular meeting
of April 27, 2017, as written. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-73 accepting,
with thanks, the donation of $150.00 from Judy Dickerson for Use by Parks and
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 11, 2017
Page 2
Recreation Department for the purchase of a tree for Cobblestone Lake Park. Ayes
- 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, receiving the Parks and Recreation
Department’s 2016 annual report. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-74 approving
revisions to the cemetery regulations. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-75 approving
participation in the 2017 Minnesota Association of Cemeteries advertising
campaign. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-76 authorizing
the release of 1988 covenants on the Apple Valley Villa Apartments. Ayes - 4 -
Nays - 0 - Abstain - 1 (Hooppaw).
MOTION: of Bergman, seconded by Goodwin, approving the License Agreement with St.
Paul Growers Association, Inc., for a Farmers Market in the Municipal Center
parking lot on Saturdays from June 10 through October 28, 2017, from 6:30 a.m. to
2:00 p.m., and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -
Nays - 0.
MOTION: of Bergman, seconded by Goodwin, approving the License Agreement with the
Metropolitan Council for Meter M644A Access, Maintenance and Repair of
Structure. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-77 authorizing
Master Partnership Contract with the Minnesota Department of Transportation and
authorizing the Public Works Director to negotiate work order contracts under said
contract. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2017-78 awarding
the agreement for Project 2017-103, 2017 Micro Surfacing, to Fahrner Asphalt
Sealers, LLC, the lowest responsible bidder, in the amount of $383,018.57. Ayes -
5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, approving the Agreement for Project 2017-
131, 2017 Concrete Removal & Replacement Services, with Ron Kassa
Construction, Inc., in the amount of $25,156.00, and authorizing the Mayor and
City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, approving the Intergovernmental Agreement
with the Metropolitan Council, for 2017 Citizen-Assisted Lake Monitoring
Program (CAMP), in the amount of $2,475.00, for Cobblestone Lake, Farquar
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 11, 2017
Page 3
Lake, Long Lake, and Scout Lake, as attached to the Natural Resources
Coordinator’s memo, and authorizing the Mayor and City Clerk to sign the same.
Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 1 and 2 to the
agreement with Fendler Patterson Construction, Inc., in the amount of an additional
$1,883.00; and accepting Administration Offices Service Counter project, as
complete and authorizing final payment in the amount of $38,970.00. Ayes - 5 -
Nays - 0.
MOTION: of Bergman, seconded by Goodwin, waiving the procedure for a second reading
and passing Ordinance No. 1028 amending Chapter 95 of the City Code,
regulating park hours. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, approving hiring the seasonal and part-time
employees and resignation of employees as listed in the Personnel Report dated
May 11, 2017. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Goodwin, to pay the claims and bills, check registers
dated April 19, 2017, in the amount of $747,708.21, and April 26, 2017, in the
amount of $1,047.593.16. Ayes - 5 - Nays - 0.
END OF CONSENT AGENDA
POPPY DAYS PROCLAMATION
Ms. Hannah Cybart, representing the American Legion, Post 1776, Auxiliary Poppy Committee
was present. She read the proclamation, proclaiming May 19-20, 2017, as “Poppy Days” and May
2017 as “Poppy Month”.
MOTION: of Grendahl, seconded by Hooppaw, proclaiming May 19-20, 2017, as “Poppy
Days” and May 2017 as “Poppy Month” and asking citizens to pay tribute to those
who have died in war in the name of freedom. Ayes - 5 - Nays - 0.
MEMORIAL DAY PROCLAMATION
Mr. Lloyd Cybart, on behalf of American Legion, Post 1776, invited everyone to the Memorial
Day ceremonies at 11:00 a.m. at the Apple Valley American Legion Memorial located behind the
American Legion Post on Granada Avenue. He then read the proclamation proclaiming May 29,
2017, “Memorial Day”.
MOTION: of Hooppaw, seconded by Grendahl, acknowledging the Federal Proclamation of
May 29, 2017, as “Memorial Day” and asking citizens to remember those who
were casualties and injured in the various wars and police actions of the United
States. Ayes - 5 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 11, 2017
Page 4
The Mayor then presented the “Memorial Day” proclamation to Mr. Cybart and the “Poppy Days”
proclamation to Ms. Cybart.
2017 SPECIAL ASSESSMENT ROLL 650
Mr. Hedberg described Assessment Roll No. 650, totaling $155,625.54, for delinquent utility
accounts. He noted the hearing notice was published according to law and confirmed receipt of
the Affidavit of Publication. The assessment represents 489 utility billing accounts. No written
objections have been received. At the time the agenda was prepared, the revised total following
prepayments was $119,205.94. Prepayments continue to be received.
Mayor Hamann-Roland called the public hearing to order, at 7:14 p.m., on Special Assessment
Roll No. 650. The Mayor asked for questions or comments from the Council and the audience.
There were none and the hearing was declared closed at 7:15 p.m.
MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2017-79 approving
and levying 2017 Special Assessment Roll No. 650, delinquent utility accounts, in
the amount of $119,205.94, minus any prepayments. Ayes - 5 - Nays - 0.
VIVO STORAGE OF MOBILE FOOD UNIT IUP
Mr. Sharpe reviewed the request by Vivo for an Interim Use Permit (IUP) to store a 34-foot-long
mobile kitchen on Lots 1 and 2, Block 1, The Legacy of Apple Valley Third Addition (15435
Founders Lane). The Planning Commission reviewed this item on April 19, 2017, and voted
unanimously to recommend approval.
Discussion followed.
MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2017-80 approving
an Interim Use Permit to allow storage of a 34-foot-long mobile food unit on Lots 1
and 2, Block 1, The Legacy of Apple Valley Third Addition, with conditions as
recommended by the Planning Commission. Ayes - 5 - Nays - 0.
Mr. David Peterson, Director of Community Development for Vivo, said they are committed to
becoming an integral part of the community.
COMMUNICATIONS
Mayor Hamann-Roland commented on the State of the City address she gave yesterday and the
positive remarks and recognition of the City Council by the Chamber of Commerce.
Councilmember Goodwin requested the Mayor and/or all the City Council sign a letter of support
regarding the structure of the Metropolitan Council. Following discussion, the Mayor said she
will sign the letter of support.
CITY OF APPLE VALLEY
Dakota County, Minnesota
May 11, 2017
Page 5
CALENDAR OF UPCOMING EVENTS
MOTION: of Bergman, seconded by Grendahl, approving the calendar of upcoming events as
included in the Deputy City Clerk’s memo, and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0.
MOTION: of Grendahl, seconded by Bergman, to adjourn. Ayes - 5 - Nays - 0.
The meeting was adjourned at 7:28 o’clock p.m.
Respectfully Submitted,
/s/ Pamela J. Gackstetter
Pamela J. Gackstetter, City Clerk
Approved by the Apple Valley City Council
on . Mary Hamann-Roland, Mayor
I T E M: 4.B .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Accepting Donation of Money f rom VanderB ie F amily and F riends f or Use by
L ebanon Cemetery
S taff Contact:
Cheryl Groves, P ublic Works/Cemetery A dministrative
Coordinator
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt the resolution accepting the donation of $205.00 from Karla and Matthew VanderBie,
Diane C unningham, and the VanderBie Family for the beautification of Lebanon Cemetery in
memory of William VanderBie.
S UM M ARY:
T he C ity C ouncil has encouraged public donations to improve the quality of life in A pple
Valley. Karla and Matthew VanderBie, Diane C unningham, and the VanderBie Family have
offered to donate $205.00 to the City of Apple Valley for use in the beautification of
Lebanon C emetery. T he donation is made in memory of William VanderBie.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017 - ___
A RESOLUTION ACCEPTING DONATION
WHEREAS, the City Council of Apple Valley encourages public donations to help defray
costs to the general public of providing goods and services to improve the quality of life in Apple
Valley; and
WHEREAS, Karla and Matthew VanderBie, Diane Cunningham, and the VanderBie
Family have offered to donate $205.00 (Two Hundred Five Dollars) honoring the memory of
William VanderBie for use by Lebanon Cemetery of Apple Valley toward the purchase of trees,
shrubs, and/or other landscape materials for the beautification of the Cemetery; and
WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or
personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that this donation is hereby accepted for use by the City.
BE IT FURTHER RESOLVED that the City sincerely thanks Karla and Matthew
VanderBie, Diane Cunningham, and the VanderBie Family for their gracious donation.
ADOPTED this 25th day of May, 2017.
____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.C.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Accepting Donation of B lankets f rom Hosanna E mergency Action Response
Team for Use by Police and Fire Departments
S taff Contact:
J ohn Bermel, P olice C aptain
D epartment / D ivision:
P olice Department
AC T I O N RE Q UE S T E D:
Adopt the resolution accepting a donation of blankets from the Hosanna Emergency Action
Response Team for use by the Police and Fire Departments.
S UM M ARY:
T he Hosanna Emergency Action Response Team (HEA RT ) has a supply of blankets they
wish to donate to public safety departments for use in day to day and emergency operations.
T hey are offering a donation of 200 blankets to the Apple Valley Police and Fire
Departments for use in public safety endeavors.
B AC K G RO UND :
T he Hosanna Emergency Action Response Team (HEA RT ), was created in 2012, as a
formalized congregational response to the significant increase of natural disasters. In 2014,
this was expanded to include all types of emergencies. T his includes community disaster
assistance, along with individual and family emergencies (veterans, seniors, and serious
illnesses).
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION ACCEPTING DONATION
WHEREAS, the City Council of Apple Valley encourages public donations to help
defray costs and improve the quality of life in Apple Valley; and
WHEREAS, the Hosanna! Emergency Action Response Team (HEART) has offered to
donate 200 blankets jointly to the Police and Fire Departments to support public safety; and
WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or
personal property be accepted only with the adoption of a resolution approved by two-thirds of
the members of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that this donation is hereby accepted for use by the City.
BE IT FURTHER RESOLVED that the City sincerely thanks the Hosanna! Emergency
Action Response Team for the gracious and generous donation and their support of the Police
and Fire Departments’ efforts in the community.
ADOPTED this 25th day of May, 2017.
____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
____________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.D.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A uthorize A ddition of Telecommunications A dvisory Committee to C ommission/C ommittee
Recognition P rogram
S taff Contact:
Director, Barry B ernstein
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Authorize addition of Telecommunication Advisory Committee to the
Commission/C ommittee Recognition Program.
S UM M ARY:
Authorization is being sought for addition of the Telecommunications Advisory C ommittee
to the C ommittee/C ommission Recognition Program allocating a credit of up to $720 per
member toward their participation in C ity of Apple Valley services and activities.
B AC K G RO UND :
T he C ity of A pple Valley C ommission/C ommittee Recognition Program was originally
established in 1994 as a means of thanking the C ommittee and C ommission volunteers for
their time and services. T he Telecommunications Advisory Committee has not been a part of
the program. Including these volunteers will add five to the list of eligible participants.
T he program allocates an annual credit of $720 per member of the commission and
committees towards their participation in C ity of Apple Valley activities.
B UD G E T I M PAC T:
Five members of the Telecommunications Advisory Committee x $720 = $3,600.00, bringing
the Committee/C ommission Recognition Program potential to 37 members.
I T E M: 4.E .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove 2018 B udget C alendar and S et S pecial I nformal Meeting on A ugust 24, 2017, at 5:30
p.m.
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Approve the 2018 Budget Calendar and set August 24, 2017, at 5:30 p.m. as a special
informal meeting of the City C ouncil.
S UM M ARY:
T he C ity C ouncil is asked to approve the Budget Calendar, included below, which includes
an informal work session for the C ity C ouncil to review the budget recommendations on
August 24, 2017. T he action also establishes August 24, 2017, as a special informal
meeting.
B AC K G RO UND :
T he date for adopting the preliminary budget and levy is set for September 14, 2017. By
state law, the levy is required to be adopted by the C ity C ouncil and certified to the county
auditor by September 30, 2017.
T he date for the Truth in Taxation meeting and the date for adoption will be formally set at
the time the preliminary levy is approved in September. T he past few years, the Truth in
Taxation meeting has been held on the date of the first C ity C ouncil meeting in December
which for this year is December 14, 2017.
2018 BUD G ET C A LEN D A R
1. Budget worksheets distributed to Departments May 26, 2017
2. Worksheets returned to Finance J une 26, 2017
3. Budget summaries and worksheets to Administrator J uly 7, 2017
4. Budget review meeting with Administrator J uly 12 to 19, 2017
5. Budget delivered to City C ouncil A ugust 9, 2017
6. Informal C ouncil meeting to review Budget A ugust 24, 2017
7. Proposed Budget and Tax Levy Adopted September 14, 2017
8. C ertify proposed budget and tax levy to C ounty by September 30, 2017
9. C ounty required prepare and mail notice of
Tax Levy and Public Hearing
N ovember, 2017
10. Conduct Public hearing (former Truth in Taxation)D ecember 14, 2017
11. Adopt Final Budget and Tax Levy D ecember 14, 2017
12. Certify Final Tax Levy to County by D ecember 28, 2017
B UD G E T I M PAC T:
N/A
I T E M: 4.F.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Restricting P arking on G alaxie Avenue for Project 2017-165, Galaxie Avenue
Mill and Overlay I mprovements
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt resolution restricting parking on both sides of Galaxie Avenue from McAndrews Road
to the northern C ity limit for Project 2017-165, Galaxie Avenue Mill and Overlay
Improvements.
S UM M ARY:
Attached for C ity C ouncil consideration is a resolution restricting parking along Galaxie
Avenue for Project 2017-165, Galaxie Avenue Mill and Overlay Improvements. T he
requested parking restrictions are a requirement of State Aid Funding because Municipal
State Aid Funds are being used, State A id Project No. 186-102-020.
B AC K G RO UND :
T he C ity C ouncil previously restricted parking along portions of Galaxie Ave. within the
project area, per C ouncil Resolutions 1999-17 and 2002-189. T he new action will simply
prohibit parking within the entire area, which includes both sides of Galaxie Avenue from
McAndrews Road to the northern C ity limit.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
Map
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION RESTRICTING PARKING
ALONG GALAXIE AVENUE – SAP 186-102-020
WHEREAS, the City of Apple Valley has planned the improvement of Galaxie Avenue
from McAndrews Road to the northern City limit, State Aid Project No. 186-102-020; and
WHEREAS, the City of Apple Valley will be expending Municipal State Aid Funds on the
improvements on Galaxie Avenue; and
WHEREAS, the City Council previously approved resolutions no. 1999-17 and 2002-189
which restricted parking along portions of Galaxie Ave. north of McAndrews Road; and
WHEREAS, the improvement does not provide adequate width for parking on both sides
of the street; and approval of the proposed construction as a Municipal State Aid street project
must therefore be conditioned upon a resolution restricting parking.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, hereby prohibits the parking of vehicles along both sides of
Galaxie Ave. from McAndrews Road to the northern City limit.
BE IT FURTHER RESOLVED THAT APPROPRIATE No Parking signs on said street
segments are hereby ordered installed.
ADOPTED this 25th day of May 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
McAndrews Road
130th Street West
Galaxie
128th Street
Frost Point
127th Street West
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Galaxie AvenueCity of Eagan
City of Apple Valley
Court
Place
Way
NO PARKING
PROJECT NO. DATE:5/18/17
PARKING RESTRICTIONS
CITY OF APPLE VALLEY
GALAXIE AVENUE MILL AND OVERLAY
2017-165
1FIGURE:
FEETSCALE
0 800400
I T E M: 4.G.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove L icense Agreement for Drain Tile E ncroachment at 13620 Georgia D rive (L ot 1, Block
4, Eagle Ridge E states 2nd A ddition)
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Approve License A greement with Brian P. Kohler and Courtney K. Kohler for drain tile
encroachment at 13620 Georgia Drive (Lot 1, Block 4, Eagle Ridge Estates 2nd Addition).
S UM M ARY:
T he homeowners at 13620 Georgia Drive are interested in installing drain tile in the rear of
their property to improve drainage. As part of the improvements, the drain tile will be
connected to a C ity storm manhole in the rear yard. T he storm manhole is located within a
public drainage and utility easement.
Staff recommends that the drain tile installation be allowed subject to the conditions
contained within the attached license agreement.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Agreement
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (“License Agreement”) is made as of the ___ day of
______________, 2017, by and between the City of Apple Valley, a Minnesota municipal
corporation, (the "City") and Brian P. Kohler and Courtney K. Kohler, husband and wife
(collectively the "Owner").
WHEREAS, the Owner is the fee title holder of real property legally described as follows:
Lot 1, Block 4, Eagle Ridge Estates 2nd Addition, according to the recorded plat
thereof, Dakota County, Minnesota
(the “Property”); and
WHEREAS, the City is the holder of a drainage and utility easement over, under and across
certain portions of the Property as depicted on the plat of Eagle Ridge Estates 2nd Addition (the
“Easement”); and
WHEREAS, the Owner desires to acquire a license permitting the Owner to install a storm
water pipe and connection (collectively the “Improvements”) within the portion of the City’s
Easement depicted on Exhibit “A” attached hereto and incorporated herein (the “License Area”) to
accommodate the flow of ground water from the Owners property directly into the City’s storm
water catch basin located within the Easement;
NOW, THEREFORE, the parties hereto agree as follows:
1. The City hereby grants the Owner a license to construct the Improvements within the
License Area, subject to the terms and conditions contained herein. The Improvements shall
be constructed by a Qualified Person in accordance with the specifications attached hereto as
Exhibit “B” and incorporated herein. As used in this License Agreement, the term
“Qualified Person” is defined as a person approved by the City Engineer based on training
and experience.
- 2 -
2. This License Agreement does not convey to the Owner any title, interest or rights except for
the foregoing license. The Owner may not expand its encroachment onto other areas of the
Easement.
3. Nothing contained in this License Agreement shall be deemed to affect the right of the City,
its contractors, agents and servants to enter upon the Easement at all reasonable times to
construct, reconstruct, inspect, repair and maintain pipes, conduits and mains, and the further
right to remove obstructions, including the Improvements.
4. The Owner shall not cause any damage to any existing or future utilities located within the
Easement and shall be responsible for any such damage caused by the Owner or by the
Owner’s guests or invitees.
5. The Owner shall indemnify and hold the City and its officers, employees, agents,
representatives, attorneys, successors and assigns harmless from any and all claims arising
out of or related to (i) the installation, use, maintenance, repair, removal, damage or
destruction of the Improvements, (ii) injury to the Owner or any third party caused by or
related to the Improvements, and (iii) damage to real property or personal property of the
Owner or any third party caused by or related to the Improvements.
6. If the City determines, in the City’s sole discretion, that the Improvements have not been
properly constructed or maintained, then, upon request of the City, the Owner shall
immediately remove the Improvements from the Easement, cause the City’s storm water
catch basin to be repaired by a Qualified Person and restore the Easement to the condition as
it existed prior to the construction of the Improvements (collectively the “Removal and
Restoration Work”), at the Owner’s sole cost and expense. If the Owner fails to timely
complete the Removal and Restoration Work to the satisfaction of the City Engineer, the
City may perform the Removal and Restoration Work, without any obligation or liability to
the Owner, and at the Owner’s sole cost and expense, including but not limited to material,
labor, and costs of collection, including but not limited to attorneys' fees.
7. The City may terminate this License Agreement at any time by giving written notice of
termination to the Owner at least sixty (60) days prior to the effective date of the termination.
Cause for termination of the Agreement would be considered if the Improvements have not
been properly constructed or maintained. Upon termination of this License Agreement, the
Owner shall immediately perform the Removal and Restoration Work described in this
License Agreement. If the Owner fails to complete the Removal and Restoration Work
within sixty (60) days after termination of this License Agreement, weather permitting, the
City may complete the Removal and Restoration Work, without any obligation or liability to
the Owner, and at the Owner’s sole cost and expense, including but not limited to material,
labor, and costs of collection, including but not limited to attorneys' fees.
8. Within thirty (30) days after presentation of a detailed invoice therefore, the Owner shall pay
or reimburse the City for all costs and expenses that the Owner is obligated to pay under this
License Agreement. If the Owner fails to pay the invoice, such charges shall become part of
the City assessments, and the City shall include such assessments as part of the real estate
- 3 -
taxes due and payable with respect to the Property. The Owner, on behalf of the Owner and
the Owner’s successors and assigns, waives any rights to hearings or notice of hearings
relating to the levying of any City assessments or the right to contest the assessments under
Minnesota Statutes Section 429.081.
9. The Owner’s obligations and liabilities pursuant to this License Agreement shall survive the
revocation or termination of this License Agreement and shall run with the Property.
In acknowledgement of the above agreement, the parties hereto affix their signatures
on the dates stated below.
CITY OF APPLE VALLEY, a
Minnesota municipal corporation
____________________________________
By: Mary Hamann-Roland
Its: Mayor
____________________________________
By: Pamela J. Gackstetter
Its: City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this _____ day of ___________,
2017, by Mary Hamann-Roland and Pamela J. Gackstetter, the Mayor and Clerk of the City of Apple
Valley, a Minnesota municipal corporation, on behalf of the municipal corporation.
__________________________________
Notary Public
- 4 -
OWNER:
____________________________________
Brian P. Kohler
____________________________________
Courtney K. Kohler
STATE OF MINNESOTA )
) ss.
COUNTY OF __________)
The foregoing instrument was acknowledged before me this _____ day of ______________,
2017, by Brian P. Kohler and Courtney K. Kohler, husband and wife.
__________________________________
Notary Public
Exhibit “A”
[Place holder for sketch of License Area]
Exhibit “B”
Specifications
1. The Owner’s pipe shall be connected to the City’s storm water catch basin by core
drilling and installing a Kor-N-Seal fitting or placing non-shrink concrete grout to seal
the void between the pipe and catch basin wall.
2. The core drilling invert shall not be lower than one foot above the bottom of the catch
basin.
3. If a sump pump discharge line is tied into the drain tile it shall have backflow prevention
and shall be discharged above grade at the front of the house and then tied into the drain
tile below ground as shown on Exhibit A.
GARRETT AVEGEORGIA DR136TH ST W >>>>>>>>>>>>>>>>>>>>
>>
>>
>>
>>>>>>>>
D
D
D
D
D
CITY OF APPLE VALLEY
DATE:PROJECT NO.
FIGURE:
EXHIBIT A
LOT 1 BLOCK 4 EAGLE RIDGE ESTATES 2ND ADDITION
A
05/12/17
N
0 100'200'
LICENSE AREA
DRAINTILE CONNECTION LOCATION
EASEMENT LINE
LOT 1 BLOCK 4
13620
I T E M: 4.H.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Rejecting B ids for P roject 2017-137, 2017 Central Maintenance Facility (C MF )
and P olice Department A ir Handling Unit Upgrades
S taff Contact:
Dean J acobson, P ublic Works S upervisor - F leet / B uilding
Maint
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt resolution rejecting bids for Project 2017-137, 2017 C entral Maintenance Facility
(C MF) and Police Department Air Handling Unit Upgrades.
S UM M ARY:
T he City recently solicited bids for Project 2017-137, 2017 C entral Maintenance Facility
(C MF) and Police Department Air Handling Unit Upgrades by Resolution 2017-59. T his
project consists of replacing the HVA C unit at the C MF Facility, controls for the unit and
replacement of the HVA C unit for the second floor for the Police Facility.
None of the bids that were received met the minimum requirements of the C ity.
As a result, staff recommends that the C ity Council reject all bids for the project. T he C ity
Council agenda includes a corresponding staff memo and resolution for Council
consideration that would authorize a new bid process for the project.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION REJECTING BIDS FOR PROJECT 2017-137,
2017 CENTRAL MAINTENANCE FACILITY (CMF) AND
POLICE DEPARTMENT AIR HANDLING UNIT UPGRADES
WHEREAS, pursuant to City Council Resolution No. 2017-59, sealed bids were received,
opened, and tabulated on May 9, 2017, for 2017 Central Maintenance Facility (CMF) and Police
Department Air Handling Unit Upgrades; and
WHEREAS, said bids for Project 2017-137, 2017 Central Maintenance Facility (CMF) and
Police Department Air Handling Unit Upgrades failed to meet the minimum requirements of the
City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that the bids received May 9, 2017, for 2017 Central Maintenance
Facility (CMF) and Police Department Air Handling Unit Upgrades, are hereby rejected.
ADOPTED this 25th day of May, 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.I .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Authorizing Advertising f or Receipt of B ids for P roject 2017-137, 2017 Central
Maintenance F acility (C MF ) and P olice Department A ir Handling Unit Upgrades, at 10:00 a.m. on
J une 8, 2017
S taff Contact:
Dean J acobson, P ublic Works S upervisor - F leet / B uilding
Maint
D epartment / D ivision:
F leet Maintenance Division
AC T I O N RE Q UE S T E D:
Adopt resolution authorizing advertsing for receipt of bids for Project 2017-137, 2017
Central Maintenance Facility (C MF) and Police Department Air Handling Unit Upgrades, at
10:00 a.m. on J une 8, 2017.
S UM M ARY:
Attached for consideration is a resolution setting the date for receipt of bids for HVA C units
at the C MF Facility and at the Police Department (PD). Both units have reached the end of
their useful lifespan, experience frequent failures, and require replacement.
B AC K G RO UND :
T he Base Bid covers the basic HVA C unit at the C MF Facility. Alternates 1 and 2 pertain
to controls for the unit. Alternate 3 pertains to the replacement of the HVA C unit for the
second floor of the Police Facility.
B UD G E T I M PAC T:
T he project cost estimate for the C MF unit with controls is $140,000 and the project cost
estimate for the PD unit is $120,000.
AT TAC HM E NT S:
R esolution
Exhibit
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-___
A RESOLUTION DIRECTING RECEIPT OF SEALED BIDS FOR
PROJECT 2017-137 CENTRAL MAINTENANCE FACILITY (CMF) AND
POLICE DEPARTMENT AIR HANDLING UNIT UPGRADES
WHEREAS, the Apple Valley City Council has previously approved plans and specifications
for Project 2017-137, 2017 Central Maintenance Facility (CMF) and Police Department Air
Handling Unit Upgrades; and
WHEREAS, the City Council believes that the interests of the City would be best served by
receiving sealed bids based on said plans and specifications
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, as follows:
1. The City Clerk is hereby authorized to receive sealed bids for 2017-137, Central
Maintenance Facility (CMF) and Police Department Air Handling Unit Upgrades at the time and
place specified in the form of notice attached hereto as Exhibit A.
2. The Clerk is further authorized and directed to cause an advertisement for said bids posted
on the City’s website and on the online Quest Construction Data Network, not less than ten (10) days
prior to the opening of said bids.
ADOPTED this 25th day of May, 2017.
_____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
EXHIBIT A
ADVERTISEMENT FOR BIDS
CITY OF APPLE VALLEY | 2017-137 00 11 13 - 1
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of Apple Valley, Minnesota, in the Apple Valley Municipal Center
7100 147th Street West, until 10:00 a.m., CST, Tuesday, June 8, 2017, at which time they will be
publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the
following:
Project 2017-137, 2017 Central Maintenance Facility (CMF) and Police Department Air
Handling Unit Upgrades
- Remove and replace existing air handler for the CM F
- Additional zone controls and zone heating at the CMF
Alternate 3: Remove and Replace existing roof mounted air handler for the Police
Department
With related items
Bidders desiring Bidding Documents may purchase them for a non-refundable fee of $20 by visiting
www.cityofapplevalley.org or www.questcdn.com. Contact Cheryl Groves at (952) 953-2400 for
questions about ordering. The Bidding Documents may be viewed at the office of the City Clerk,
7100 147th Street West, Apple Valley, MN.
Direct inquiries to Engineer’s Project Manager Daniel Sieben at (952) 843-6204.
Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in
accordance with the Instructions to Bidders.
The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed
60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of
60 days after the date and time set for the Opening of Bids.
The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein,
and further reserves the right to award the Contract to the best interests of the Owner.
A full and complete copy of all solicitations of bids is disseminated on the City’s website at
www.cityofapplevalley.org.
Pamela J. Gackstetter, City Clerk
City of Apple Valley, Minnesota
I T E M: 4.J .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Approving Plans and S pecifications f or P roject 2017-165, Galaxie Avenue Mill
and Overlay I mprovements and A uthorizing Advertising for R eceipt of B ids, at 10:00 a.m. on
J une 20, 2017
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt resolution approving plans and specifications for Project 2017-165, Galaxie Avenue
Mill and Overlay Improvements and authorizing receipt of bids at 10:00 a.m. on J une 20,
2017.
S UM M ARY:
Attached for consideration is a resolution approving plans and specifications and setting the
date for receipt of bids for the Galaxie Avenue Mill and Overlay Improvements. T his was
previously approved as part of City Project 2017-105, 2017 Street Improvements project,
but requires a separate bid due to MnD O T State Aid Requirements. T he City of A pple
Valley 2017 C apital Improvement Program identifies potential street reconstruction and
maintenance work. T he scope of the project generally includes bituminous mill and overlay
of street and selective curb replacement.
A map of the proposed project area is attached (Figure:2). T his project is tentatively
scheduled for construction in 2017.
B AC K G RO UND :
T he C ity Council adopted Resolution N umber 2016-239 on December 22, 2016, directing
the preparation of plans and specifications for Project 2017-105, 2017 Street Improvements.
B UD G E T I M PAC T:
T he original C IP scope and budget of work indicated a 1.75” mill and overlay with a
construction budget of $450,000. T he geotechnical evaluation performed February 2017
indicated that a minimum 3.25” mill and overlay was recommended to provide a longer
lasting pavement and reduce the potential for reflective cracking in the future. T he updated
bid documents and budget impact reflect the recommended 3.25” mill and overlay. A bid
alternate item (1.75” mill and overlay) is being provided as part of the bid documents. T he
bid deduct is estimated at $200,000.
Project costs and funding included in the preliminary 2017 operating budget are summarized
as follows:
Estimated Project C osts:
C onstruction C ost $ 653,913
Engineering, C onstruction Admin. &
C ontingency
90,000
Total Estimated Cost $ 743,913
Estimated Project Funding:
Municipal State Aid $ 743,913
Total Estimated Funding $ 743,913
AT TAC HM E NT S:
Map
R esolution
Exhibit
Gardens
Minnesota Zoological
Findlay
Nordic
Greenl
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Briar Oaks Park
Park
Park
Cedar
Knolls Park
SCHOOL OF
ENVIRONMENTAL
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ELEMENTARY
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FROST POINT
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GALAXIE AVEFOLIAGE AVEFLAGSTAFF AVECEDAR AVECITY OF APPLE VALLEY
DATE:PROJECT NO.
FIGURE:
2017 STREET IMPROVEMENTS
2017 CAPITAL IMPROVEMENT PROGRAM AREAS
2
2017-105
N
0 250'500'
GALAXIE AVENUE
RECONSTRUCTION
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND DIRECTING RECEIPT OF SEALED BIDS FOR
PROJECT 2017-165, GALAXIE AVENUE MILL AND OVERLAY IMPROVEMENTS
WHEREAS, the Apple Valley City Council has reviewed plans and specifications for
Project 2017-165, Galaxie Avenue Mill and Overlay Improvements; and
WHEREAS, the City Council believes that the interests of the City would be best served
by receiving sealed bids based on said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, as follows:
1. Such plans and specifications for Project 2017-165, Galaxie Avenue Mill and
Overlay Improvements, a copy of which is on file in the office of the City Clerk
and made a part hereof, are hereby approved.
2. The City Clerk is hereby authorized to receive sealed bids for Project 2017-165,
Galaxie Avenue Mill and Overlay Improvements at the time and place specified
in the form of notice attached hereto as Exhibit A.
3. The City Clerk is further authorized and directed to cause an advertisement for
said bids to be posted on the City’s website and on the online Quest Construction
Data Network, not less than ten (10) days prior to the opening of said bids.
ADOPTED this 25th day of May, 2017
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
ADVERTISEMENT FOR BIDS
CITY OF APPLE VALLEY | 2017-165 00 11 13 - 1
SECTION 00 11 13
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of Apple Valley, Minnesota, in the Apple Valley Municipal Center
7100 147th Street West, until 10:30 a.m., CST, Tuesday, June 20, 2017, at which time they will be
publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the
following:
City Project 2017-165, Galaxie Avenue Mill and Overlay
30 EA Adjust Frame and Ring Casting
650 SY Remove Bituminous Pavement
28,500 SY Mill Bituminous Surface
6,500 TN Bituminous Mixture
37,000 LF Pavement Markings
1,500 LF Remove and Replace Concrete Curb and Gutter
1,000 SF Remove Concrete Walk
1,000 SF Concrete Pedestrian Ramp
70 CY Topsoil & Compost Mixture
With related items
Bidders desiring Bidding Documents may purchase them for a non-refundable fee of $20 by visiting
www.cityofapplevalley.org or www.questcdn.com. Contact Cheryl Groves at (952) 953-2400 for
questions about ordering. The Bidding Documents may be viewed at the office of the City Clerk,
7100 147th Street West, Apple Valley, MN.
Direct inquiries to Engineer’s Project Manager Brandon Anderson at (952) 953-2490.
Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in
accordance with the Instructions to Bidders.
The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed
60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of
60 days after the date and time set for the Opening of Bids.
The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein,
and further reserves the right to award the Contract to the best interests of the Owner.
A full and complete copy of all solicitations of bids is disseminated on the City’s website at
www.cityofapplevalley.org.
Pamela J. Gackstetter, City Clerk
City of Apple Valley, Minnesota
I T E M: 4.K .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Approving Plans and S pecifications f or P roject 2017-167, Cobblestone L ake
P ark P avilion and Restroom B uilding, and A uthorizing A dvertising for R eceipt of Bids at 2:00 p.m.
on J une 27, 2017
S taff Contact:
B arry B ernstein, Director of Parks and Recreation
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Adopt resolution approving plans and specifications for Project 2017-167, Cobblestone Lake
Park Pavilion and Restroom Building, and authorizing advertising for receipt of bids at 2:00
p.m. on J une 27, 2017.
S UM M ARY:
Staff is seeking authorization to go out for bids for the C obblestone Lake Park Pavilion and
Restroom Building.
B AC K G RO UND :
Hoisington Koegler Group, Inc., has prepared C obblestone Lake Park concept plans that
include a picnic pavilion shelter, restroom building, water feature artwork, outdoor exercise
area, and landscaping. T he park plan was reviewed by the Parks and Recreation Advisory
Committee J uly 21, 2016, and recommended by unanimous vote that it move forward. T he
plan was then reviewed at the August 25, 2016, C ity C ouncil meeting.
Staff has researched options and associated cost estimates for construction of the picnic
pavilion and restroom building. Oertel Architects is preparing plans and specifications based
on feedback from the May 11, 2017 Informal C ity Council Meeting.
Once completed the specifications and proposal forms may be obtained from Quest C D N,
https://www.questcdn.com. Documents for the project may also be obtained from the office
of Oertel A rchitects in digital form for a non-refundable cost of $10.00.
Sets of documents will be available for review at:
1. T he office of the Architect.
2. Minnesota Builders Exchange (MBEX)
3. Dodge Data Analytics
4. C MD C onstruction Market Data
5. Blue Book
6. C ity of A pple Valley Website: http://www.ci.apple-valley.mn.us
B UD G E T I M PAC T:
Funding of the entire park construction includes City funds of $325,000, Tradition
Development's matching contribution, and a Metropolitan Livable C ommunities
Reimbursement Grant of approximately $248,000 used primarily for site improvements and
utility work. C urrent funds minus already allocated expenditures for parking lot, plantings,
pergola, irrigation, and architectural fees leaves $250,000 available for the parks pavilion and
restroom building.
Estimated Project C ost $785,000
Park Bond Fund $250,000
Other Funding Source $535,000
Total Sources $785,000
AT TAC HM E NT S:
R esolution
Advertisement f or B id
Exhibit
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
RESOLUTION APPROVING SPECIFICATIONS AND DIRECTING RECEIPT OF SEALED
BIDS FOR PROJECT 2017-167, COBBLESTONE LAKE PARK
PAVILION AND RESTROOM BUILDING
WHEREAS, the Apple Valley City Council has reviewed specifications for Project 2017-
167, Cobblestone Lake Park Pavilion and Restroom Building, copies of which are on file in the
Office of the City Clerk; and
WHEREAS, the City Council believes that the interest of the City would be best served
by receiving sealed proposals based on said specification.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Apple
Valley, Dakota County, Minnesota, as follows:
1. The City Clerk is hereby authorized to receive sealed bids at the time and place
specified in the form of notice attached hereto as Exhibit A.
2. The City Clerk is further authorized and directed to cause an advertisement for said
bids to be posted on the City’s website and on the online Quest Construction Data
Network, not less than ten (10) days prior to the opening of said bids.
ADOPTED this 25th day of May, 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
Exhibit A
ADVERTISEMENT FOR BIDS
CITY OF APPLE VALLEY
Sealed bids will be received until 2:00 p.m., Tuesday, June 27, 2017, at the office
of the City Clerk, City of Apple Valley, 7100 147th Street W., Apple Valley, Minnesota
55124, at which time they will be publicly opened and read, for the purpose of securing a
contractor to provide:
AV PROJECT NUMBER 2017-167
COBBLESTONE LAKE PARK PAVILION AND RESTROOM BUILDING
Each bid shall be accompanied by a certified check, cashier’s check or a bid bond
in the amount of five percent (5%) of the gross bid, made payable to the City of Apple
Valley, which shall be forfeited to the City in the event the bidder fails to deliver the
services. The City Council reserves the right to retain the deposits of the bidders for a
period not to exceed 60 days after the date and time set for the opening of bids. No bids
may be withdrawn for a period of 30 days after the date and time set for the opening of
bids.
Specifications and proposal forms may be obtained from Quest CDN,
https://www.questcdn.com.
Documents for the project may also be obtained from the office of Oertel
Architects in digital form for a non-refundable cost of $10.00. Hard copy sets are also
available from Gill Reprographics - contact at 763-544-1818 for pricing information.
Sets of documents are available for review at:
1. The office of the Architect.
2. Minnesota Builders Exchange (MBEX)
3. Dodge Data Analytics
4. CMD Construction Market Data
5. Blue Book
6. City of Apple Valley Website: http://www.ci.apple-valley.mn.us
The City Council reserves the right to reject any and all bids, to waive
irregularities and informalities therein and further reserves the right to award the contract
to the best interests of the City.
Dated this 25th day of May, 2017.
Pamela J. Gackstetter, City Clerk
I T E M: 4.L .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Awarding Agreement f or P roject 2017-101, Valleywood R eservoir
Rehabilitation
S taff Contact:
Carol Blommel J ohnson, P ublic Works S uperintendent -
Utilities
D epartment / D ivision:
Utilities D ivision
AC T I O N RE Q UE S T E D:
Adopt resolution awarding Agreement for Project 2017-101, Valleywood Reservoir
Rehabilitation, to V & T Painting LLC , in the amount of $733,750.00.
S UM M ARY:
On May 11, 2017, bids were received for Valleywood Reservoir Rehabilitation. Four
companies submitted bids. V & T Painting, LLC was the lowest responsive and responsible
bidder. Short Elliot and Hendrickson, Inc. (SEH) has reviewed the bids and recommends
awarding the project as proposed per the attached letter of recommendation.
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
T he Valleywood Reservoir is located within the Valleywood Golf Course. In the past,
reservoir coatings typically lasted 20 years, newer paint products and techniques can extend
the life cycle of reservoir coatings up to 25 years and beyond. T he reservoir project includes
complete interior and exterior coating removal and application, structural repairs,
safety/antenna handrail replacement, logo addition, security and O SHA updates. Before the
rehabilitation work begins, the antennas located on the reservoir will need to be removed and
relocated to temporary pole(s) near the reservoir.
B UD G E T I M PAC T:
Valleywood Reservoir Rehabilitation is included in the approved C IP and 2017 Utility Water
Division Operations budget.
Estimated Project C osts:2017-101 5320.6735/6235
C onstruction C ost $733,750.00
C onstruction C ontingency $40,000
Engineering Design, Contract A dmin, Inspection $80,200.00
Total Estimated Cost $853,950.00
Estimated Project Funding
Water Fund C apital Outlay & C onsultant Budgets $786,250.00
Antenna Vendors (Inspection & Improvements)$67,700.00
Total Estimated Funding $853,950.00
AT TAC HM E NT S:
L etter
R esolution
Exhibit
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION AWARDING AGREEMENT FOR PROJECT 2017-101
VALLEYWOOD RESERVOIR REHABILITATION
WHEREAS, pursuant to an advertisement for bids for improvements identified as Project
2017-101, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement (Tabulation attached as Exhibit A), and;
WHEREAS, it appears V & T Painting LLC is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota:
1. That the Mayor and Clerk are hereby authorized and directed to enter into a contract
with V & T Painting LLC for its bid in the amount of $733,750.00 for the completion of
Project 2017-101 according to the plans and specifications heretofore approved by the
Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until an agreement has been signed.
ADOPTED this 25th day of May, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.M.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Grant A greement with D akota C ounty S oil and Water Conservation District f or P roject
2017-162, Hayes A rena S tormwater Retrofits
S taff Contact:
J essica Schaum, Natural Resources Coordinator
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve Grant Agreement with Dakota C ounty Soil and Water C onservation District for
Project 2017-162, Hayes Arena Stormwater Retrofits.
S UM M ARY:
In March 2017 the Dakota County Soil and Water C onservation District notified Public
Works staff of the successful C ommunity C onservation Partnership grant application. T he
City was awarded up to 75% of the project in cost share funding (not to exceed $50,000)
for stormwater retrofits at the Hayes A rena.
B AC K G RO UND :
T his project will be completed following the Hayes Arena parking lot reconstruction.
Landscaping improvements in the area are needed, especially given the need to remove
the ash trees currently located along the Hayes Park entrance road. T he infiltration basins
will treat the parking lot runoff and will improve the function and aesthetics with a pollinator-
focused planting mix.
B UD G E T I M PAC T:
T he grant requires 25% matching funds from the City. T hese funds are included in the 2017
Stormwater Utility budget.
AT TAC HM E NT S:
Agreement
I T E M: 4.N.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove J oint P owers A greement with Dakota C ounty f or I ntersection I mprovements at Cedar
Avenue (C S A H 23) and 157th S treet W.
S taff Contact:
Matt Saam, P ublic Works Director
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Approve J oint Powers Agreement with Dakota C ounty for Intersection Improvements at
Cedar Avenue (C S A H 23) and 157th Street W.
S UM M ARY:
Dakota C ounty is proposing a revision of the westbound vehicular approach on 157th Street
W at C edar Avenue (C SA H 23). Currently, there are three approach lanes for westbound
traffic at C edar Avenue. T here are dual left turns and one shared right turn/thru lane. T he
County is proposing to restripe the westbound lane configuration to make the following
changes:
1. Existing center lane left turn only to a through lane, and
2. Existing far right lane from a shared right turn/thru lane to a right turn only.
T he result of these changes would be one dedicated lane for each movement (left turn,
through, right turn). A ttached is a before-and-after view of the westbound intersection at
Cedar. T he project will be led by Dakota County and is anticipated to be completed this
summer. C ity staff agrees that the project is worthwhile and will result in improved traffic
circulation at this intersection.
B AC K G RO UND :
Dakota C ounty has received numerous complaints from motorists concerning delays due to
the westbound shared right turn/thru traffic lane as it does not allow for a right-turn-on-red
movement at the intersection. Last year, C ounty traffic staff conducted a traffic study of the
intersection in response to the concerns. T he study confirmed that traffic turning right is
delayed for a relatively low number of vehicles that are traveling west on 157th Street across
Cedar Avenue. T he study also found that westbound left turning traffic does not require dual
left turn lanes to accommodate current and expected future growth at this location.
B UD G E T I M PAC T:
T he J oint Powers Agreement defines the C ity and County cost share requirements and
results in an estimated C ounty cost contribution of 55% and C ity cost share of 45%. T he
County participation is anticipated at $13,750 and the City's expected cost is $11,250. Staff
is planning to use Municipal State Aid (MS A) funds for the City's share of this project.
AT TAC HM E NT S:
Agreement
Exhibit
Dakota County Contract No. C0029098
JOINT POWERS AGREEMENT FOR
INTERSECTION IMPROVEMENTS
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF APPLE VALLEY
FOR
COUNTY PROJECT NO. 23-79
CITY PROJECT NO. 2017-164
SYNOPSIS: Dakota County and the City of Apple Valley agree to reconfigure the westbound approach
and modify the traffic signal at the intersection of County State Aid Highway (CSAH) 23 and 157th Street
in Apple Valley, Dakota County.
County Project No.23-79; City Project No. 2017-164
Contract No. C0029098
May 15, 2017
2
THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to
in this Agreement as "the County"; and the City of Apple Valley, referred to in this Agreement as
"the City"; and witnesses the following:
WHEREAS, under MINNESOTA STATUTES §§ 162.17, subd. 1 and 471.59, subd. 1, two or more
governmental units may enter into an agreement to cooperatively exercise any power common
to the contracting parties, and one of the participating governmental units may exercise one of
its powers on behalf of the other governmental units; and
WHEREAS, it is considered mutually desirable to reconfigure the westbound approach to
include a single left turn lane, and separate through and right turn lanes as well as modify the
traffic signal to accommodate the westbound lane reconfiguration at the intersection of County
State Aid Highway (CSAH) 23 and 157th Street in Apple Valley, Dakota County (the “Project”);
and
WHEREAS, the County and the City have included this Project in their Capital Improvement
Programs and will jointly participate in the costs of said construction.
NOW, THEREFORE, it is agreed that the County and the City will share Project responsibilities
and jointly participate in the costs associated with the Project, and related activities as described
in the following sections:
1. Engineering. Design engineering including all aspects of the Project (public
involvement, agency involvement, preliminary/final design etc.), surveying, mapping,
construction engineering, construction management, construction inspection and all related
materials testing, including the cost of County and City staff time for these purposes, shall be
split based on the County’s and City’s share of the final construction costs.
2. Construction. The costs for the project construction shall be shared in the amount of
fifty-five percent (55%) by the County and forty-five percent (45%) by the City. Cost sharing
includes all street and highway construction items; replacement or restoration of trails and
sidewalks, landscaping and driveways when affected by construction; replacement or
adjustment of water and storm sewer systems, if required due to reconstruction; relocating or
adjusting privately owned utilities when not performed at the expense of the utility; replacement
of roadway lighting, and all other construction aspects outlined in the Project plan.
County Project No.23-79; City Project No. 2017-164
Contract No. C0029098
May 15, 2017
3
3. Plans and Specifications. The County shall prepare the complete plans, specifications
and contract documents necessary for County Project 23-79. The County will award the
contract for construction to the lowest responsive and responsible bidder.
4. Project Cost Updates. The County will provide updated cost estimates to the City
showing the County and City shares of Project costs annually at the time of Capital
Improvement Program development. Updated cost estimates will also be provided by the
County to the City at the following times:
prior to approval of the appraised values for any necessary right of way acquisitions,
prior to advertising a construction contract,
after bid opening (prior to contract award),
during construction if total contract changes exceed $100,000,
and once per year following the construction season until the project is complete.
Project cost estimate updates include actual and estimated costs for engineering, right of way
acquisition, utility relocation, and construction.
The Parties acknowledge that Project cost estimates are subject to numerous variables causing
the estimates to be subject to change and the updates are provided for informational purposes
in good faith. Each agency is responsible for informing their respective councils or boards
regarding Project cost estimates.
5. Payment. The County will administer the contract and act as the paying agent for all
payments to the Contractor. Payments to the Contractor will be made as the Project work
progresses and when certified by the County Engineer. The County, in turn, will bill the City for
its share of the Project costs. Upon presentation of an itemized claim by one agency to the
other, the receiving agency shall reimburse the invoicing agency for its share of the costs
incurred under this Agreement within 35 days from the presentation of the claim. If any portion
of an itemized claim is questioned by the receiving agency, the remainder of the claim shall be
promptly paid, and accompanied by a written explanation of the amounts in question. Payment
of any amounts in dispute will be made following good faith negotiation and documentation of
actual costs incurred in carrying out the work.
County Project No.23-79; City Project No. 2017-164
Contract No. C0029098
May 15, 2017
4
6. Change Orders and Supplemental Agreements. Any change orders or supplemental
agreements that affect the Project cost participation must be approved by all parties prior to
execution of work.
7. Amendments. Any amendments to this Agreement will be effective only after approval
by both governing bodies and execution of a written amendment document by duly authorized
officials of each body.
8. Effective Dates. This Agreement will be effective upon execution by duly authorized
officials of each governing body and shall continue in effect until all work to be carried out in
accordance with this Agreement has been completed. Absent an amendment, however, in no
event will this Agreement continue in effect after September 30, 2018.
9. Final completion. Final completion of the construction Project must be approved by both
parties.
10. Pavement Maintenance. Upon acceptance of the Project, the City shall be responsible
for all pavement maintenance within City right-of-way and the County shall be responsible for all
pavement maintenance within County right-of-way unless necessitated by a failure of a
municipal utility system or installation of new facilities.
11. Rules and Regulations. The County and the City shall abide by Minnesota Department
of Transportation standard specifications, rules and contract administration procedures.
12. Indemnification. The County agrees to defend, indemnify, and hold harmless the City
against any and all claims, liability, loss, damage, or expense arising under the provisions of this
Agreement and caused by or resulting from negligent acts or omissions of the County and/or
those of County employees or agents. The City agrees to defend, indemnify, and hold harmless
the County against any and all claims, liability, loss, damage, or expense arising under the
provisions of this Agreement and caused by or resulting from negligent acts or omissions of the
City and/or those of City employees or agents. All parties to this Agreement recognize that tort
liability for any claims arising under this Agreement are subject to the provisions of the
Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any
claims or actions filed against either party, nothing in this Agreement shall be construed to allow
a claimant to obtain separate judgments or separate liability caps from the individual parties.
The County shall include the City as additional insured in the contract documents.
County Project No.23-79; City Project No. 2017-164
Contract No. C0029098
May 15, 2017
5
13. Waiver. Any and all persons engaged in the work to be performed by the County shall
not be considered employees of the City for any purpose, including Worker’s Compensation, or
any and all claims that may or might arise out of said employment context on behalf of said
employees while so engaged. Any and all claims made by any third party as a consequence of
any act or omission on the part of said County employees while so engaged on any of the work
contemplated herein shall not be the obligation or responsibility of the City. The opposite
situation shall also apply: the County shall not be responsible under the Worker’s Compensation
Act for any employees of the City.
14. Audits. Pursuant to Minnesota Statutes Sec 16 C. 05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the County and the City relevant to the
Agreement are subject to examination by the County or the City and either the Legislative
Auditor or the State Auditor as appropriate. The County and the City agree to maintain these
records for a period of six years from the date of performance of all services covered under this
Agreement. Dakota County will be financially responsible for the cost of the audit.
15. Integration and Continuing Effect. The entire and integrated agreement of the parties
contained in this Agreement shall supersede all prior negotiations, representations or
agreements between the County and the City regarding the Project; whether written or oral. All
agreements for future maintenance or cost responsibilities shall survive and continue in full
force and effect in accordance with the Dakota County Transportation Plan after completion of
the construction provided for in this Agreement.
16. Authorized Representatives. The authorized representatives for the purpose of the
administration of this Agreement are:
Mark Krebsbach (or successor)
Dakota County Transportation Director/County Engineer
14955 Galaxie Avenue
Apple Valley, MN. 55124
(952) 891-7102
Matt Saam (or successor)
Public Works Director
City of Apple Valley
7100 147th Street West
Apple Valley, MN 55124
(952) 953-2700
[SIGNATURE PAGE TO FOLLOW]
N:\Highway\Agreements\2017\23-79 Apple Valley C0029098.docx
IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly
authorized officials.
CITY OF APPLE VALLEY
RECOMMENDED FOR APPROVAL:
By
Public Works Director Mayor
APPROVED AS TO FORM: (SEAL)
By
City Attorney City Clerk
Date
-----------------------------------------------------------------------------------------------------------------------------
DAKOTA COUNTY
RECOMMENDED FOR APPROVAL: APPROVED AS TO FORM:
County Engineer Assistant County Attorney / Date
By:
Physical Development Director
COUNTY BOARD RESOLUTION:
No: 17-250 Date: May 2, 2017 Date:
KS-17-222
I T E M: 4.O.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove L ease S upplement with A dvanced I maging S olutions for C opier/P rinter L ease and
Maintenance
S taff Contact:
Nathan B ang, I T Manager
D epartment / Division:
Administration / I nf ormation Technologies
AC T I O N RE Q UE S T E D:
Approve lease supplement with A dvanced Imaging Solutions for copier/printer lease
and maintenance.
S UM M ARY:
T he city utilizes a number of large networked copier/ printer units to provide the large scale
printing and copying needs of the city. T hese units are provided at a number of the city’s
facilities. Due to the high volume of paper and the frequent need for mechanical
maintenance on these units, the city has found that a lease agreement with regular
maintenance by the provider is the preferred method of providing these assets.
B AC K G RO UND :
T he city currently utilizes numerous multifunction copiers throughout various facilities to
meet the large volume, copier and print needs across multiple departments and locations.
Based on specifications to meet these needs, pricing was previously obtained from multiple
local service providers for the lease of equipment, plus all-inclusive maintenance on the
multifunction machines.
Based on the monthly lease costs, plus the expected cost-per-print maintenance costs,
Advanced Imaging Solutions (A IS) was shown to provide the lowest cost solution over the
length of lease of numerous machines. T his device replaces a higher-cost, end-of-life
machine by adding one device as a supplement to an existing agreement for eight
multifunction devices.
B UD G E T I M PAC T:
Forty-eight month lease of one multifunction copier totals $11,616.00. All inclusive cost-
per-page maintenance will be billed at $.0065 per page B&W, $.055 per page color.
AT TAC HM E NT S:
Proposal
Agreement
Advanced Imaging Solutions
6121 Baker Rd
Minnetonka, MN 55345
Phone (952) 930-1882
Fax (952) 930-1929
www.ais-mn.com
PROPOSAL FOR:
Pricing in this proposal expires 30 days after April 10, 2017.
FOR: Nathan Bang
BY: Tyler Gangestad
(952)516-7720
Tgangestad@ais-mn.com
DATE: 02/28/2017
www.ais-mn.com.com
PROPOSED SOLUTION FOR:
New Color Equipment Proposal
*actual device may vary from picture
Proposed Solution TDM Pricing-36 Month TDM Pricing-48 Month
Color Konica Minolta C558: $291 a month $242 a month
Sub FS-537 + RU-513 $279 a month $226.50 a month
Adding ZU-609 $386 a month $320 a month
TDM (Total Document Management) includes the Full Service Maintenance Agreement (FSMA). FSMA includes
delivery, set-up, network connection, training on the equipment as configured above and full service maintenance
including all parts, labor, supplies, and toner, excluding paper, staples, and shipping for 0 black impressions per month
and 0 color impressions per month.
Black impressions are billed at $0.0065.
Color impressions are billed at $0.055.
QTY MODEL DESCRIPTION
1 Konica Minolta C558 55 PPM Color Workgroup Document System, Print, Copy, Scan Standard 2x500 Sheet Drawer
1 PC-215 2 x 500 Sheet Drawer (Total of 4x500 Paper Sheet Drawer)
1 FK-514 Fax Kit
1 PK-520 Punch Kit
1 FS-537SD + RU-513 100-Sheet Staple Finisher and Saddle Stitch Kit (Folding Finisher) with Relay Unit
1 ZU-609 (optional) Z-Fold Unit
1 FS-537 + RU-513 (optional) 100-Sheet Staple Finisher
1 LU-302 3,000-Sheet Large Capacity Unit (Letter Only)
Copy Machines Inc.
CUSTOMER INFORMATION
FULL LEGAL NAME
STREET ADDRESS
City of Apple Valley
7100 147th St. W.
CITY
STATE
ZIP
PHONE
FAX
Apple Valley
MN
55124
(952)953-2500
BILLING NAME (IF DIFFERENT FROM ABOVE)
BILLING STREET ADDRESS
CITY
STATE
ZIP
DBA
EQUIPMENT ADDED
MAKE/MODEL/ACCESSORIES SERIAL NO.
1. Konica Minolta C558
2. PC-215
3. FK-514
4. PK-523
5. FS-537SD + RU-513
6. LU-302
7.
8.
9.
10.
11.
12.
See the attached Schedule A
EQUIPMENT DELETED
MAKE/MODEL/ACCESSORIES SERIAL NO.
1.
2.
3.
4.
5.
6.
TERM
For either option below, the start date will be set to be on the same day of the month as for the previous Lease Agreement and/or Supplement(s), unl ess Customer makes a request for a different start date.
Mos. Termination date of this Supplement will coincide with the termination date set forth in the Lease Agreement and/or previous Supplement(s) (as applicable).
48
Mos. Termination date will not be set to coincide with any other Lease Agreement or Supplement.
PAYMENT SCHEDULE
Amount of each Payment* $
242.00
*plus applicable taxes
TERMS AND CONDITIONS
You have requested this Supplement to the Lease Agreement (or Supplement) as set forth above. You agree that the Payment on the Supplement is in addition to your original Agreement. Except for the
specific provisions set forth above, the original terms and conditions set forth in the Leas e Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference.
LESSOR ACCEPTANCE
Print Name:
Signature:
Lessor: Advanced Imaging Solutions, Inc.
Dated:
CUSTOMER ACCEPTANCE
This is a Supplement to the Agreement identified above between Lessor and Customer, all the terms and conditions of which are incorporated herein. Upon the execution of this Supplement, Customer hereby
agrees to lease from Lessor the Equipment described above. By signing below, you certify that you have reviewed and do agree to all terms and conditions of the Agreement and this Suppl ement. The
Equipment and terms of this Supplement are in addition to the Equipment and terms stated in the Agreement.
Print Name:
Signature: X
Title:
Customer (as referenced above): City of Apple Valley
Dated:
29735 (2012 v1) Rev. 04/03/2015
SUPPLEMENT NO.
LEASE AGREEMENT NO.
500-0429492-000
APPLICATION NO.
2243228
Lease
Supplement
I T E M: 4.P.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Friedges C ontracting C o., L L C, f or
P roject 2015-103, 157th Street & J ohnny C ake R idge Road I mprovements
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Approve acceptance and final payment on the agreement with Friedges C ontracting C o.,
LLC, for Project 2015-103, 157th Street & J ohnny C ake Ridge Road Improvements, in the
amount of $66,744.92 for an agreement total of $1,213,505.59.
S UM M ARY:
Attached, please find the seventh and final payment for Project 2015-103, 157th Street &
J ohnny C ake Ridge Road Improvements. All public improvements associated with the
project are complete and in acceptable condition to become public infrastructure of the C ity
of Apple Valley. T his final payment of $66,744.92 will close the agreement with Friedges
Contracting C o., LLC , and results in a total construction cost of $1,213,505.59; $75,488.97
or 5.9% under the agreement amount of $1,288,994.56.
Total project expenses fall within the preliminary project estimate of $1,692,580.00.
B AC K G RO UND :
On May 12, 2016, the C ity C ouncil by Resolution N o. 2016-93 awarded a construction
agreement to Friedges C ontracting C o., LLC , in the amount of $1,255,745.31 for Project
2015-103, 157th Street & J ohnny Cake Ridge Road Improvements.
On September 30, 2016, the City C ouncil approved Change Order No. 1 to the agreement
for Project 2015-103, 157th Street & J ohnny C ake Ridge Road Improvements with Friedges
Contracting C o., LLC, in the amount of $33,249.25, for additional roadway entrances off
157th Street near English Avenue to serve future development to the north.
B UD G E T I M PAC T:
Final cost breakdown and funding for the project is summarized below.
Project Expenses: As Awarded Final C ost
C onstruction Agreement $1,255,745.31 $ 1,213,505.59
C hange O rder No. 1 $ 33,249.25
C onstruction C ontingency 170,766.69 42,875.00
Engineering Design & Inspection 182,487.00 175,520.23
Geotechnical, Material Testing, Surveying 83,581.00 108,840.26
Total Estimated Cost $ 1,692,580.00 $ 1,573,990.33
Project Funding:
Special Assessments $ 542,580.00 $ 542,580.00
Municipal State Aid 300,000.00 300,000.00
T IF Funding 600,000.00 600,000.00
Park Dedication 250,000.00 131,410.33
Total Estimated Cost $ 1,692,580.00 $1,573,990.33
AT TAC HM E NT S:
F inal Pay Documents
I T E M: 4.Q.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove P ersonnel R eport
S taff Contact:
Melissa Haas, Human Resources Manager
D epartment / D ivision:
Human Resources D ivision
AC T I O N RE Q UE S T E D:
Approve the personnel report.
S UM M ARY:
T he employment actions attached to this memo are recommended for City Council
Approval.
B AC K G RO UND :
T he C ity C ouncil's approval of the Personnel Report includes the ratification of the C ity
Administrator's actions in carrying out the terms and conditions of the employment of the
City personnel.
B UD G E T I M PAC T:
Budgeted positions.
AT TAC HM E NT S:
Personnel Report
PERSONNEL REPORT
May 25, 2017
City of Apple Valley
Human Resources
EMPLOYMENT ACTIONS
The following employment actions are recommended for City Council approval:
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Ahzam Ali Hire Professional Intern - I.T.Seasonal 1030 $ 14.00 Hourly C-06 6/1/2017
Samuel Bang Hire Lifeguard Seasonal 1930 $ 10.25 Hourly C-02 5/25/2017
Annika Challgren Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C-02 5/25/2017
Dany Coe Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C-02 5/25/2017
Natalie Correll Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C-02 5/25/2017
Nicole Egan Hire Building Inspector
Full-Time,
Regular 1400 $ 29.52 Hourly 160 5/30/2017
Olivia Ericksen Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C-02 5/25/2017
Thomas Evans Hire Inspector
Part-Time,
Variable 1400 $ 27.00 Hourly C-10 5/15/2017
Keith Fenner Rehire Maintenance I Seasonal 5305 $ 12.15 Hourly SM1 5/16/2017
Anika Gram Hire Lifeguard Seasonal 1930 $ 10.25 Hourly C-02 5/25/2017
Andrew Hansen Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SM1 5/30/2017
Jonah Harrington Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SM1 5/18/2017
Brynn Hemphill Hire
Recreation Program
Instructor I - Pre School
Assistant
Part-Time,
Variable 1800 $ 13.05 Hourly C-06 5/26/2017
Allison Horak Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C-02 5/25/2017
Tyra Jaramillo Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SM1 5/22/2017
Katharine Leeder Hire Lifeguard II Seasonal 1940 $ 11.00 Hourly C-03 5/25/2017
Mai Matsuhashi Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C-02 5/25/2017
Jacob Norring Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C-02 5/25/2017
Mary Ann Olson Hire Accounting Technician
Full-Time,
Regular 5303 $ 26.90 Hourly 140 6/26/2017
Colin Pomeroy Rehire Food & Beverage Cook
Part-Time,
Variable 5105 $ 11.30 Hourly C-04 5/26/2017
Thomas Singer Rehire Maintenance I Seasonal 1710 $ 12.89 Hourly SM1 5/8/2017
Ethan Ta Rehire Maintenance I Seasonal 1710 $ 11.83 Hourly SM1 5/15/2017
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 1 of 2
PERSONNEL REPORT
May 25, 2017
City of Apple Valley
Human Resources
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Nathaniel VanderSchaaf Hire Lifeguard Seasonal 1940 $ 10.50 Hourly C-02 5/25/2017
Justin Weinberg Hire Maintenance I Seasonal 5105 $ 11.83 Hourly SM1 5/11/2017
Cassindra Weise Hire Administrative Specialist
Full-Time,
Regular 1510 $ 22.38 Hourly 120 6/1/2017
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 2 of 2
I T E M: 4.R.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Claims and Bills
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Approve claims and bills.
S UM M ARY:
Attached for C ity C ouncil review and approval are check registers for recent claims and
bills.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Check registers dated May 4, 2017 and May 10, 2017 in the amounts of $908,614.36 and
$469,374.33, respectively.
AT TAC HM E NT S:
C laims and B ills
C laims and B ills
I T E M: 5.A .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:Regular Agenda
Description:
P resentation of S tork Pins to F irefighters and Allina P aramedics
S taff Contact:
Nealon P. T hompson, F ire Chief
D epartment / D ivision:
F ire Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
On April 22, 2017, Fire, Police, and Allina Ambulance were dispatched to a woman in labor
in her home. Fire Lieutenant Colleen Elvin, Firefighter J oseph Landru, Firefighter J ennifer
Wilkes, and A llina Paramedics responded to the bedroom of the home where they found the
woman in active labor with birth imminent and no time for transport. Firefighter Wilkes and
Paramedic Ubl delivered the little girl with Lieutenant Elvin, Firefighter Landru, and other
paramedics providing support during the process. Less than 30 minutes after arrival, mother
was assisted to the ambulance, with Firefighter Wilkes caring for the baby. Both mother and
baby girl were transported for follow up care.
Allina Health EMS awards a coveted Stork Pin to those First Responders assisting in the
delivery of a baby in a prehosptial setting. T his pin signifies their direct involvement in
providing professional and direct support of the birth.
We would like to thank and recognize these Firefighters and Paramedics for their
teamwork and excellent service to the family and for bringing another young resident into
Apple Valley.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
I T E M: 5.B .
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:Regular Agenda
Description:
Uponor Minnesota I nvestment Fund (MI F ) A pplication at 14800 E verest Avenue and 14751
E nergy Way
S taff Contact:
A lex Sharpe, P lanning and E conomic Development
S pecialist
D epartment / Division:
C ommunity D evelopment Department
Applicant:
Uponor NA A sset L easing, I nc.
P roject Number:
P C16-34-Z G F B
Applicant Date: 60 Days: 120 Days:
AC T I O N RE Q UE S T E D:
1. Hold public hearing for a Minnesota Investment Fund application for Uponor N orth
America at 14800 Everest Avenue and 14751 Energy Way.
2. T he C ity C ouncil is asked to adopt the draft resolution authorizing the C ommunity
Development Director to submit a supplemental Minnesota Investment Fund
application to the Department of Employment and Economic Development for the
Uponor, Inc., expansion project, and authorizing the Mayor and C ity C lerk, or their
successors to sign all necessary agreements and documents.
S UM M ARY:
City C ouncil approved the Uponor A nnex expansion at 14751 Energy Way on April 13,
2017. T his project is an addition to the existing annex facility at 14800 Everest Avenue.
Due to the high construction and equipment costs Uponor has requested assistance from the
State of Minnesota through the Minnesota Investment Fund (MIF) program. T he MIF
program provides grants to help add new workers and retain high-quality jobs on a statewide
basis. In order for Uponor to receive assistance, the City needs to submit an application on
their behalf to the Department of Employment and Economic Development (D EED) and act
as the conduit for state funds. T he application process requires a public hearing and a finding
by the local government that the proposed project has been thoroughly reviewed and no
concerns remain. As part of the application process Uponor's financial history will be
reviewed. T here is not a requirement for the C ity to provide any matching funds or
incentives.
B AC K G RO UND :
Uponor is a leading international provider of PEX plumbing, indoor climate and
infrastructure systems for the residential and commercial building markets in more than 100
countries worldwide. Uponor C orporation, which includes Uponor North America, Uponor
Nordic and Uponor Europe, consists of over 4,000 employees in 30 countries. Uponor N orth
America employs nearly 500 people in their Apple Valley North American headquarters, and
they are the C ity’s largest private employer. T he company is experiencing solid growth, and
expects to continue that growth in the future.
To accommodate this growth, Uponor is proposing to expand its operations in Apple Valley
with the construction of a 57,818 sq. ft. manufacturing facility to be located at 14751 Energy
Way and connected to the 14800 Everest Ave. Annex facility. T he expansion is tentatively
expected to assist in the generation of at least 66 high wage and benefit jobs.
An application is currently being drafted and contemplated to score highly with D EED. T he
application for approximately $400,000 will support a total project cost of
approximately $15,800,000. T he MIF forgivable loan will be used to offset the purchase
of $6,000,000 in equipment. Of the 66 jobs created, 34 of the jobs will have hourly wages
greater than $21.50 an hour without benefits and $29.72 with full benefits. T he average
hourly wage proposed for all jobs created is over $25.00, and will create positions such as
P EX operator and finance professional.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY,
RESOLUTION NO. 2017- _____
RESOLUTION AUTHORIZING AN APPLICATION
TO THE DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT
FOR MINNESOTA INVESTMENT FUNDS FOR UPONOR, INC.
BE IT RESOLVED that the City of Apple Valley acts as the legal sponsor for project(s)
contained in the Business and Community Development Application to be submitted in April 2017
and that the Mayor and City Administrator are hereby authorized to apply to the Department of
Employment and Economic Development for funding of this project on behalf of the City of Apple
Valley.
BE IT FURTHER RESOLVED that the City of Apple Valley has the legal authority to
apply for financial assistance, and the institutional, managerial, and financial capability to ensure
adequate construction, operation, maintenance and replacement of the proposed project for its
design life.
BE IT FURTHER RESOLVED that the City of Apple Valley has not incurred any costs and
has not entered into any written agreements to purchase property.
BE IT FURTHER RESOLVED that the City of Apple Valley has not violated any Federal,
State, or local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of
Apple Valley may enter into an agreement with the State of Minnesota for the above-referenced
project, and that the City of Apple Valley certifies that it will comply with all applicable laws and
regulations as stated in all contract agreements and described on the Compliance Section (Part G) of
the Business and Community Development Application.
BE IT FURTHER RESOLVED that the City of Apple Valley has obtained credit reports
and credit information from Uponor, Inc. Upon review by the City of Apple Valley and the City
Attorney, no adverse findings or concerns regarding, but not limited to, tax liens, judgments, court
actions, and filings with state, federal and other regulatory agencies were identified. Failure to
disclose any such adverse information could result in revocation or other legal action.
NOW, THEREFORE BE IT RESOLVED that the Mayor and City Clerk, or their successors
in office, are hereby authorized to execute such agreements, and amendments thereto, as are
necessary to implement the project(s) on behalf of the applicant.
ADOPTED this 25th day of May, 2017.
____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela J. Gackstetter, City Clerk
5/30/2017
1
UponorAnnex Addition
Minnesota Investment
Fund Public Hearing
Requested Actions
•Hold the public hearing for a Minnesota Investment Fund
Application for Uponor North America at 14800 Everest
Ave and 14751 Energy Way.
•Adopt the resolution authorizing the Community
Development Director to submit a Minnesota Investment
Fun application to the Department of Employment and
Economic Development for the Uponor Inc., annex
expansion project, and authorizing the Mayor and City
Clerk, or their successors to sign all necessary
agreements and documents.
5/30/2017
2
Site Location
Site Aerial
5/30/2017
3
Site Plan
Site Perspectives
From East/South
5/30/2017
4
MIF Application
•Uponor is constructing a 57,818 sq. ft. expansion to the
existing Annex facility.
•Uponor is applying for $400,000 in forgivable loan from DEED.
•In order for the loan to be forgivable Uponor needs to create 66
new jobs.
•The average hourly wage is $25.00 without benefits and all the
positions will have $8.22 an hour in benefits.
•The total project cost for the expansion is $15,800,000.
•MIF loan will be applied towards the purchase of $6,000,000
in equipment.
•The City’s role is to be the conduit for the funds and does not
need to provide any matching funds
•This application scores very high in the MIF program
Requested Actions
•Hold the public hearing for a Minnesota Investment Fund
Application for Uponor North America at 14800 Everest
Ave and 14751 Energy Way.
•Adopt the resolution authorizing the Community
Development Director to submit a Minnesota Investment
Fun application to the Department of Employment and
Economic Development for the Uponor Inc., annex
expansion project, and authorizing the Mayor and City
Clerk, or their successors to sign all necessary
agreements and documents.
I T E M: 7.
C O UNC I L ME E T I NG D AT E:May 25, 2017
S E C T I O N:Calendar of Upcoming Events
Description:
Approve Calendar of Upcoming Events
Staff Contact:
Stephanie Marschall, D eputy City Clerk
Department / Division:
City Clerk’s Office
AC T IO N RE Q UE S T E D :
Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is
hereby deemed a Special Meeting of the C ity Council.
S UM M ARY:
Day/Date Time Location Ev ent
T hur./May 25 6:00 p.m.Municipal C enter ED A Meeting
T hur./May 25 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Mon./May 29 City Offices C losed Memorial Day
Mon./May 29 11:00 a.m.Apple Valley American
Legion Memorial Day C eremony
T hur./J une 1 3:00 p.m.Cedar Grove Transit
Station, Eagan, MN Metro Red Line Opening Celebration
Mon./J une 5 7:00 p.m.Municipal C enter Telecommunications Advisory
Committee Meeting
Tue./J une 6 7:30-9:00 a.m.Title Boxing Club,
Lakeville, MN Chamber C offee Connection
Tue./J une 6 10:00-11:00 a.m.Uponor Uponor Groundbreaking Ceremony
Wed./J une 7 12:00-1:00 p.m.T BD Chamber ‘Surprise’ Luncheon
Wed./J une 7 5:30 p.m.Science Museum, St.
Paul, MN
Flint Hills Resources Discovery
Scholarship Awards Banquet
Wed./J une 7 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./J une 8 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting
T hur./J une 8 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Mon./J une 12 5:00-6:30 p.m.Radisson Blu
Mall of America Greater MSP Reception for Uponor
June 14-16 Rochester, MN League of Minnesota C ities
Annual C onference
Fri./J une 16 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
Wed./J une 21 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Wed./J une 21 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./J une 22 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./J une 23 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
B AC K GRO UND :
Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social
gathering. Only at events marked with an asterisk will any action of the Council take place.
B UD GE T IM PACT:
N/A
N/A