HomeMy WebLinkAbout06/22/2017 Meeting
M eeting L ocation: M unicipal C enter
7100 147th S treet West
Apple Valley, M innesota 55124
June 22, 2017
C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A
7:00 P M
1.C all to Order and Pledge
2.Approve Agenda
3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda
4.Approve C onsent Agenda Items
C onsent Agenda Items are considered routine and will be enacted with a
single motion, without discussion, unless a councilmember or citizen
requests to have any item separately considered. It will then be moved to the
regular agenda f or consideration.
A.A pprove Minutes of J une 8, 2017, Regular Meeting
B.A pprove Change in C orporate Officer for C hipotle Mexican Grill of
C olorado, LLC, d/b/a C hipotle Mexican Grill, 7638 150th Street W.,
in C onnection with On-Sale Wine and 3.2 Percent Malt Liquor Licenses
C .A dopt Resolution Amending On-Sale Wine and 3.2 Percent Malt Liquor
Licensed Premises for Ooka Bistro, Inc., d/b/a O oka at 6520 150th
Street W., Suite 400, to Include Patio Area
D.Fischer Mining, LLC
1. Adopt Resolution Approving Temporary Extended Hauling Hours
for Edina Construction Project
2. Adopt Resolution Approving Temporary Extended Hauling Hours
for Minneapolis-St. Paul International Airport C onstruction Project
E.Tax Increment Financing (T IF) District 18
1. Adopt Resolution Setting Public Hearing at 7:00 p.m. on
September 28, 2017, to C onsider Amending the Master
Development Program, and Establishing a Soil Deficiency T IF
District 18
2. Authorize Staff to Prepare a T IF Plan, Program, and Agreements
F.A dopt Resolution Amending 2017 Operating Budget for Specific Items
G.A pprove A LF Ambulance 2018 Budget
H.A dopt Resolution of Support for Funding Application to Governor's
2018 C apital Budget for 147th Street Station Skyway Project
I.A pprove Reassignment of Engineering C onsultant A greement from
Wentz Associates to Karges-Faulconbridge, Inc.
J .A pprove Agreement with Budget Sandblasting and Painting, Inc., for
Project 2017-132, 2017 Ring Route Painting Services
K.A pprove Agreement with Invoice Cloud, Inc., for O n-line Utility Billing
Services
L.A pprove Acceptance and Final Payment on Agreement with Redstone
C onstruction, LLC, for Project 2016-104, 2016 Street and
Utility Improvements
M.A pprove Personnel Report
N.A pprove Claims and Bills
5.Regular Agenda Items
A.A dopt Resolution Approving the 2017-2021 Capital Improvements
Program
6.Staff and C ouncil C ommunications
7.Approve C alendar of Upcoming Events
8.Adjourn
Reminder: C ity Of f ices are closed Tuesday, July 4, 2017, in observance of Independence
Day
Regular meetings are broadcast, live, on C harter C ommunications C able Channel 180 and
on the C ity's website at www.cityof applevalley.org
I T E M: 4.A .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Minutes of J une 8, 2017, Regular Meeting
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve the minutes of the regular meeting of J une 8, 2017.
S UM M ARY:
T he minutes from the last regular C ity Council meeting are attached for your review and
approval.
B AC K G RO UND :
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Minutes
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 8, 2017
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held June 8, 2017, at 7:00 o’clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and
Hooppaw.
ABSENT: None.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Planner
Bodmer, Police Captain Francis, Assistant City Administrator Grawe, Human Resources
Manager Haas, Finance Director Hedberg, Recreation Manager Muelken, Community
Development Director Nordquist, Police Chief Rechtzigel, Public Works Director Saam, and
Fire Chief Thompson.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the
Pledge of Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Bergman, seconded by Grendahl, , approving the agenda for tonight’s meeting,
as presented. Ayes - 5 - Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting’s agenda. No one requested to speak.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Hooppaw, seconded by Bergman, approving all items on the consent agenda
with no exceptions. Ayes - 5 - Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Hooppaw, seconded by Bergman, approving the minutes of the regular meeting
of May 25, 2017, as written. Ayes - 4 - Nays - 0 - Abstain - 1 (Grendahl).
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-90 accepting,
with thanks, the donation of $500.00 from Target Corporation for use by the
Police Department. Ayes - 5 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 8, 2017
Page 2
MOTION: of Hooppaw, seconded by Bergman, approving issuance of a lawful gambling
exempt permit, by the State Gambling Control Board, to Apple Valley Rotary
Scholarship Foundation, for use on October 14, 2017, at Apple Valley Ford
Lincoln, 7200 150th Street W., and waiving any waiting period for State approval.
Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, approving issuance of a Temporary On-Sale
3.2 Percent Malt Liquor License to Apple Valley American Legion, Post 1776,
for use on June 24, 2017, outdoors at American Legion, 14521 Granada Drive, as
described in the City Clerk’s memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, authorizing issuance of a 1 to 4 Day
Temporary On-Sale Liquor License to Apple Valley American Legion, Post 1776,
by Minnesota Alcohol and Gambling Enforcement Division, for use on
July 4, 2017, outdoors at American Legion, 14521 Granada Drive, as described in
the City Clerk’s memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, authorizing issuance of a 1 to 4 Day
Temporary On-Sale Liquor License to Apple Valley Villa Apartments, by
Minnesota Alcohol and Gambling Enforcement Division, for use on
August 10, 2017, in Fireside Dining Room, 14610 Garrett Avenue, as described in
the City Clerk’s memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, proclaiming June 16 and 23, 2017; July 7,
14, 21, and 28, 2017; and August 4, 11, and 18, 2017; “Music in Kelley Park” a
community event, and encouraging the citizens of Apple Valley to support and
attend these music events. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, authorizing temporary parking at Kelley
Park for special City-hosted events, as described in the Police Captain’s memo.
Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-91
establishing parking restrictions on or near the parade route for the July 4, 2017,
Apple Valley Freedom Days parade, beginning at 11:00 a.m. on July 3, 2017, and
ending at 4:00 p.m. on July 4, 2017. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-92 restricting
parking on CSAH 42 (150th Street W.) from Pilot Knob Road (CSAH 31) east to
Easter Avenue, for Project 2017-135, CSAH 42 & Embry Path Intersection
Improvements. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-93
authorizing the work related to Project 2017-140, Galaxie Avenue Corridor Study.
Ayes - 5 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 8, 2017
Page 3
MOTION: of Hooppaw, seconded by Bergman, receiving the 2016 Comprehensive Annual
Financial Report. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-94 adopting
and reporting performance measures for 2017. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, approving release of financial guarantees for
Cortland Third Addition, Cortland Fourth Addition, and Cortland Fifth Addition,
as listed in the Community Development Department Assistant’s memo. Ayes - 5
- Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-95 approving
plans and specifications for Project 2017-135, CSAH 42 & Embry Path
Intersection Improvements, and authorizing advertising for receipt of bids, at
10:00 a.m., on July 11, 2017, via a posting on the City’s website and Quest
Construction Data Network. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-96 approving
plans and specifications for Apple Valley Old City Hall HVAC Upgrade, and
authorizing advertising for receipt of bids, at 10:00 a.m., on July 13, 2017, via a
posting on the City’s website and Quest Construction Data Network. Ayes - 5 -
Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2017-97 approving
the Sponsoring Agency Agreement (Addendum A to the Joint Powers Agreement)
with Minnesota Task Force One Urban Search and Rescue Team. Ayes - 5 - Nays
- 0.
MOTION: of Hooppaw, seconded by Bergman, approving the Water Quality Improvement
Cost Share Program Agreement with Elizabeth A. Bennett for native garden, at
13940 Exley Court, in an amount not to exceed $500.00, and authorizing the
Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, approving the Joint Powers Agreement for
Engineering and Highway Construction, with Dakota County for Project 2017-
135, CSAH 42 & Embry Path Intersection Improvements, as attached to the City
Engineer’s memo, and authorizing the Mayor and City Clerk to sign the same.
Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, approving the Agreement for Project 2017-
169, AVCC Gym Floor Replacement, with C & C Courts, Inc., in the amount of
$90,513.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5
- Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, accepting Project 2017-122, AVFAC Pool
Shell Repair, as complete and authorizing final payment on the agreement with
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 8, 2017
Page 4
Horizon Chemical Company, Inc., d/b/a Horizon Commercial Pool Supply, in the
amount of $82,795.00. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, approving hiring the seasonal, and part-time
employees, retirement of employee, and promotion of employee, as listed in the
Personnel Report dated June 8, 2017. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Bergman, to pay the claims and bills, check registers
dated May 17, 2017, in the amount of $1,622,912.65; and May 24, 2017, in the
amount of $669,388.96. Ayes - 5 - Nays - 0.
END OF CONSENT AGENDA
2017 APPLE VALLEY FREEDOM DAYS
Ms. Muelken and Apple Valley Freedom Days Committee Chair Pat Schesso reviewed the
various activities planned for the 51st Annual Apple Valley 4th of July Celebration, which
begins on June 27 and concludes on July 4. The parade begins at 1:00 p.m. on July 4 and the
fireworks will begin at 10:00 p.m. that evening. Everyone is invited to enjoy the fun and
participate in the various events. Ms. Schesso reminded the public that chairs and blankets cannot
be placed along the parade route prior to 9:00 a.m. on July 3. She then thanked the City, the
Apple Valley American Legion, and other local businesses for supporting Apple Valley Freedom
Days.
The Council thanked Ms. Schesso, the Freedom Days Committee, and many volunteers for
coordinating this event.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-98
proclaiming July 4, 2017, as “The 51st Annual Apple Valley 4th of July Freedom
Days Celebration” and encouraging citizens to support and participate in the
community-wide celebration. Ayes - 5 - Nays - 0.
MOTION: of Bergman, seconded by Grendahl, authorizing a helicopter landing and lift-off
at Johnny Cake Ridge Park on July 3, 2017, between the hours of 5:00 p.m. and
9:00 p.m. Ayes - 5 - Nays - 0.
FIVE GUYS RESTAURANT OUTDOOR DINING AREA
Ms. Bodmer reviewed the request by B & B of Apple Valley, LLC, d/b/a Five Guys for a site
plan review and approval to create a 6 ft. by 29 ft. outdoor dining area at 14658 Cedar Avenue,
Suite G. The Planning Commission reviewed this request on May 17, 2017, and voted
unanimously to recommend approval of the project with conditions.
Discussion followed.
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 8, 2017
Page 5
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2017-99 approving
the site plan for a 6 ft. by 29 ft. outdoor dining area for Five Guys Restaurant on
Lot 2, Block 1, Cedar Marketplace Addition, (14658 Cedar Avenue, Suite G),
with conditions as recommended by the Planning Commission. Ayes - 5 - Nays -
0.
COMMUNICATIONS
Mr. Bernstein said the pools will open this weekend and the “Music in Kelly Park” concert series
begins next Friday.
Police Captain Francis invited the public to the Special Olympic Summer Games at Eastview
High School on June 22-24, 2017.
Mayor Hamann-Roland reminded everyone the Farmers’ Market begins this Saturday in the
Municipal Center parking lot from 8:00 a.m. to 1:00 p.m.
CALENDAR OF UPCOMING EVENTS
MOTION: of Bergman, seconded by Grendahl, approving the calendar of upcoming events
as included in the Deputy City Clerk’s memo and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 5 - Nays - 0.
The meeting was adjourned at 7:41 o’clock p.m.
Respectfully Submitted,
/s/ Pamela J. Gackstetter
Pamela J. Gackstetter, City Clerk
Approved by the Apple Valley City Council
on . Mary Hamann-Roland, Mayor
I T E M: 4.B .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Change in Corporate Officer f or Chipotle Mexican Grill of C olorado, L L C, d/b/a
Chipotle Mexican G rill, 7638 150th S treet W., in C onnection with On-S ale W ine and 3.2 Percent
Malt L iquor L icenses
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve the change in officer for Chipotle Mexican Grill of C olorado, LLC , d/b/a Chipotle
Mexican Grill, in connection with the O n-Sale Wine and 3.2 Percent Malt Liquor Licenses,
at 7638 150th Street W., naming J ohn Robert Hartung as LLC Manager.
S UM M ARY:
Chipotle Mexican Grill of Colorado, LLC, d/b/a C hipotle Mexican Grill has filed an
application for a change in officer required in connection with its On-Sale Wine and 3.2
Percent Malt Liquor Licenses, at 7638 150th Street W. J ohn Robert Hartung is the new LLC
Manager.
A personal information form has been filed and the Police Department has conducted the
necessary background investigation. T he information is on file should you wish to review it.
B AC K G RO UND :
City C ode Section 111.34 provides for C ity C ouncil approval of such changes and approval
of the change in officer is recommended.
B UD G E T I M PAC T:
N/A
I T E M: 4.C.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Amending On-Sale W ine and 3.2 P ercent Malt L iquor L icensed
P remises for O oka Bistro, I nc., d/b/a Ooka at 6520 150th S treet W., S uite 400, to I nclude Patio
A rea
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Adopt the resolution approving amending the On-Sale Wine and 3.2 Percent Malt Liquor
Licenses for Ooka Bistro, Inc., d/b/a O oka at 6520 150th Street W., Suite 400, by
amending the licensed premises to include the outside patio area, subject to conformance
with the approved site plan.
S UM M ARY:
One of the conditions of an On-Sale Liquor License is that it is effective only for the area
defined in the approved license. Ooka Bistro, Inc., d/b/a Ooka has submitted an application
to amend its liquor licenses by adding an outdoor seating area to its licensed premises. T he
approximately 610-square-foot patio on the east side of the building will seat 20 people.
In addition, the licensee has already submitted an updated C ertificate of Liability Insurance
stating coverage includes the patio.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
Exhibit
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION AMENDING LIQUOR LICENSE FOR OOKA
WHEREAS, the City Council, by its Resolution No. 2016-213, granted license number
W-2017-04 for “On-Sale Wine”; and license number BN-2017-05 for “On-Sale 3.2 Percent Malt
Liquor” for the year 2017 to Ooka Bistro, Inc., d/b/a Ooka, 6520 150th Street W., Suite 400; and
WHEREAS, said licensee has requested an extension of its license to include an outdoor
seating area as shown in Exhibit A attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that:
1. Wine License No. W-2017-04, as approved by Resolution No. 2016-113; and 3.2
Percent Malt Liquor License No. BN-2017-05, is hereby amended to include as
licensed premises the outdoor seating area at 6520 150th Street W, Suite 400, in
Apple Valley, Minnesota, shown in Exhibit A.
2. All other terms and conditions of Resolution No. 2016-113 remain unchanged and in
full force and effect.
ADOPTED this 22nd day of June, 2017.
___________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_____________________________________
Pamela J. Gackstetter, City Clerk
EXHIBIT A
I T E M: 4.D.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
F ischer Mining, L L C
S taff Contact:
T homas L ovelace, City P lanner
D epartment / Division:
C ommunity D evelopment Department
Applicant:
F ischer Mining, L L C
P roject Number:
2445
Applicant Date: 6/6/2017 60 Days: 120 Days:
AC T I O N RE Q UE S T E D:
1. Adopt a resolution approving extended hauling hours for the Fischer Mining, LLC , for
Edina construction project.
2. Adopt a resolution approving extended hauling hours for the Fischer Mining, LLC , for
Minneapolis-St. Paul International Airport construction project.
S UM M ARY:
For your consideration are draft resolutions approving extended hauling hours for the
Fischer Sand & A ggregate mining operations. Fischer Mining, LLC , which is a subsidiary of
Fischer Sand and Aggregate, LLP and AVR, Inc., has informed the C ity that they will have
trucks hauling material in and out of their Apple Valley site for a construction project in
Edina and ready-mix trucks hauling concrete to the Minneapolis-St. Paul International
Airport after the C ity approved hours of operation.
T heir approved conditional use permit currently allows hauling from 6:30 a.m. to 5:30 p.m.
Monday through Friday. T hey would like an extension to allow for the hauling of material in
and out of their Apple Valley operations from 6:00 p.m. to 6:00 a.m. for the Edina
project through August 12. T he airport project will consist of ready-mix trucks hauling
concrete from 1:00 a.m. to 3:00 a.m. intermittently during this construction season.
T he trucks will enter and exit the pit from the main entrance located at the corner of C SA H
42 and J ohnny C ake Ridge Road, which is similar to previous years. T he applicant has
stated that they will inform the City 48 hours prior to any nighttime hauling activity.
T he C ity has approved extended hauling hours in the past with relatively little disturbance
and when we have received complaints, both the C ity and Fischer representatives of have
worked together successfully to quickly terminate those problems.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
R esolution
Applicant L etter
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-___
A RESOLUTION APPROVING NIGHTTIME HAULING HOURS
FOR THE FISCHER SAND & AGGREGATE, LLP ANNUAL EXCAVATING PERMIT FOR
EDINA CONSTRUCTION PROJECT
WHEREAS, the City of Apple Valley has adopted, as Sections 150.15-150.20 and 155.285-
155.293 of the City Code of Ordinances, regulations to control commercial sand and gravel
extraction operations throughout the City; and
WHEREAS, an annual excavation permit for Fischer Sand & Aggregate, LLP, under these
regulations, was approved by the City Council on February 23, 2017; and
WHEREAS, Fischer Mining, LLC, which is a subsidiary of Fischer Sand and Aggregate,
LLP and AVR, Inc., has requested the addition of nighttime hauling hours to the operational hours
of regulations for the 2017 construction season for the Edina construction project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that an amendment to the annual excavation permit for Fischer Sand &
Aggregate, LLP, for its operations in Section 35 Township 115 North Range 20 West, Dakota
County, Minnesota, is hereby approved subject to the following conditions:
1. The hours of operation are extended to include nighttime hauling for the Edina
construction project to include the period of 6:00 p.m. to 6:00 a.m., June 23
through August 12, 2017.
2. Operations between the hours of 6:00 p.m. and 6:00 a.m. Monday through
Saturday shall be confined to the pit area located south of CSAH 42, west of Pilot
Knob Road, east of Flagstaff Avenue, and north of CSAH 46.
3. The extended hours shall be effective from June 23 through August 12, 2017.
4. The City shall be notified 48 hours prior to any nighttime hauling hours.
5. All trucks hauling to and from the main pit during the extended hours shall enter
and exit from the main pit entrance located on the south side of the CSAH
42/Johnny Cake Ridge Road intersection.
6. Trucks must be cleared of all loose materials on their sides and undercarriages
prior to entering public roadways.
7. Trucks are limited to travel on CSAH 42 and Cedar Avenue. Trucks shall not
utilize other City roadways as part of the extended hauling operations.
2
8. Truck operators shall stay in the right travel lane of roadways at all times except
when required to make a left turn.
9. Truck operators shall strictly obey all traffic laws; including, but not limited to,
speed limits, traffic signal lights and turn arrows, stop signs, etc.
10. Truck operators shall minimize vehicle noise where possible and particularly
limit the use of engine compression braking.
11. Fischer Sand and Aggregate, LLP, shall ensure that roadways are kept clean of
granular material and shall sweep roadways as directed by the City.
12. Fischer Sand and Aggregate, LLP, upon request by the City’s Code Enforcement
Division, shall provide a status report to the City Council on the number of
violations and complaints generated by this operation.
13. Violation of these conditions and any provisions of the city code may result in
revocation of this approval.
ADOPTED this 22nd day of June, 2017.
_________________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela J. Gackstetter, City Clerk
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-___
A RESOLUTION APPROVING NIGHTTIME HAULING HOURS FOR THE FISCHER
SAND & AGGREGATE, LLP ANNUAL EXCAVATING PERMIT FOR
MINNEAPOLIS-ST. PAUL INTERNATIONAL AIRPORT CONSTRUCTION PROJECT
WHEREAS, the City of Apple Valley has adopted, as Sections 150.15-150.20 and 155.285-
155.293 of the City Code of Ordinances, regulations to control commercial sand and gravel
extraction operations throughout the City; and
WHEREAS, an annual excavation permit for Fischer Sand & Aggregate, LLP, under these
regulations, was approved by the City Council on February 23, 2017; and
WHEREAS, Fischer Mining, LLC, which is a subsidiary of Fischer Sand and Aggregate,
LLP and AVR, Inc., has requested the addition of nighttime hauling hours to the operational hours
of regulations for the 2017 construction season for the Minneapolis-St. Paul International Airport
construction project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that an amendment to the annual excavation permit for Fischer Sand &
Aggregate, LLP, for its operations in Section 35 Township 115 North Range 20 West, Dakota
County, Minnesota, is hereby approved subject to the following conditions:
1. The hours of operation are extended to include nighttime hauling for the
Minneapolis-St. Paul International Airport construction project to include the
period of 1:00 a.m. to 3:00 a.m., June 23 through December 31, 2017.
2. Operations between the hours of 1:00 a.m. to 3:00 a.m., Monday through
Saturday shall be confined to the pit area located south of CSAH 42, west of Pilot
Knob Road, east of Flagstaff Avenue, and north of CSAH 46.
3. The extended hours shall be effective from June 23 through December 31, 2017.
4. The City shall be notified 48 hours prior to any nighttime hauling hours.
5. All trucks hauling to and from the main pit during the extended hours shall enter
and exit from the main pit entrance located on the south side of the CSAH
42/Johnny Cake Ridge Road intersection.
6. Trucks must be cleared of all loose materials on their sides and undercarriages
prior to entering public roadways.
7. Trucks are limited to travel on CSAH 42 and Cedar Avenue. Trucks shall not
utilize other City roadways as part of the extended hauling operations.
2
8. Truck operators shall stay in the right travel lane of roadways at all times except
when required to make a left turn.
9. Truck operators shall strictly obey all traffic laws; including, but not limited to,
speed limits, traffic signal lights and turn arrows, stop signs, etc.
10. Truck operators shall minimize vehicle noise where possible and particularly
limit the use of engine compression braking.
11. Fischer Sand and Aggregate, LLP, shall ensure that roadways are kept clean of
granular material and shall sweep roadways as directed by the City.
12. Fischer Sand and Aggregate, LLP, upon request by the City’s Code Enforcement
Division, shall provide a status report to the City Council on the number of
violations and complaints generated by this operation.
13. Violation of these conditions and any provisions of the city code may result in
revocation of this approval.
ADOPTED this 22nd day of June, 2017.
_________________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela J. Gackstetter, City Clerk
Fischer Mining, LLC
Washed Sand and Gravel
R.C. Base Boulders Salt Sand
14698 Galaxie Avenue Apple Valley, MN 55124
(952) 997-9130 Fax (952) 432-7530
www.avrconcrete.com
June 6, 2017
Mr. Tom Lovelace
City of Apple Valley
7100 W. 147th St.
Apple Valley, MN 55124
Dear Mr. Lovelace:
RE: June - August Extended Haul Hours
Due to the rainy weather in May several projects have fallen behind schedule. I would
like to ask the City Council to consider extending our hour for the summer months.
We have one contractor that would like to run 6 pm – 6 am hauling in/out material for
an Edina project and the airport will have ready-mix trucks hauling from 1 am – 3 am
on various occasions. The Edina project has a be completion deadline of August 12th.
They would like to run overnight or consider operating on Saturdays 8 am – 7 pm.
We will notify the city within 48 hours of when the contractors will be operating. They
will be exiting off of Johnny Cake and taking CTY 42 to Cedar.
Please consider placing this item on the next City Council Agenda.
Thank you.
Sincerely,
Lynn Carlson
General Manager
I T E M: 4.E .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
Tax I ncrement F inancing (T I F) District 18
S taff Contact:
B ruce Nordquist, C ommunity Development Director,
A I C P
D epartment / Division:
C ommunity D evelopment Department
AC T I O N RE Q UE S T E D:
1. A dopt resolution calling a public hearing on September 28, 2017, at 7:00 p.m. on the
proposed establishment of Tax Increment Financing District 18 within the project area
established by Special Law and the proposed adoption of the Tax Increment Financing
Plan relating thereto.
2. Authorize staff to prepare a T IF Plan, Program, and Agreements.
S UM M ARY:
Attached for your consideration is a draft resolution that was prepared by the City's bond
counsel for the establishment of a Tax Increment Financing District addressing soil
deficiency in the active mining area at J ohnny C ake Ridge Road and C SA H 42.
An application for T IF resources by Rockport LLC is being considered (to be known as T IF
18) to coincide with anticipated development applications for 40 acres of commercial
property at 157th Street and Pilot Knob Road. It is important that the master planning effort
also advances the themes, features and priorities for the 400 acre development using the
initial 40 acres of commercial as a built environment example of more to come. T he effort
should be sufficiently advanced to a stage where the Economic Development A uthority and
City C ouncil will be better able to determine the benefit of the tax increment investment to
take action on the T IF application and initial land uses.
In 2013, the Minnesota Legislature passed special enabling legislation for the City of A pple
Valley which provides special authority related to the Fischer Aggregate mining site property
within the C ity. In summary, the special legislation provided authority for the C ity to
establish a “project area” that meets certain criteria provided in the special law and to
establish a special type of tax increment financing (T IF) district, a “soil deficiency district”
within the project area, along with the establishment of other types of tax increment financing
districts allowed by current law. To establish a “soil deficiency district” under the special
law requires that the C ity find by resolution that certain conditions exist within the
boundaries of the district.
T he establishment of a T IF district allows the City to capture the increase in certain property
taxes payable from new development for a defined period of time. T he City is able to
capture the increase in all property taxes, except for State property taxes, general education
levy taxes, or referendum property taxes, to provide financial assistance to a project. To
establish a T IF district, a city or an authority must find that a proposed development or
redevelopment would not reasonably be expected to occur solely through private investment
within the reasonably foreseeable future, among other findings that must be made. Rockport
maintains that T IF will advance development more quickly than a projected 15 to 45 years.
In April 2016, Fischer Sand & Aggregate, LLP (now referred to as “Rockport” or the
“Developer”) submitted an application to the C ity for T IF assistance, consistent with the
Special T IF Legislation, for the reclamation of its gravel mining site for development. T he
entire site is now being referred to and marketed by the Developer as “Orchard Place”. C ity
staff and the Developer have been meeting to consider the application and request for
assistance. In J une 2016, the C ity Council, pursuant to the Special T IF Legislation, adopted
a resolution approving the project area and making findings regarding the project area. T his
was the first step before the ED A and C ity could consider the establishment of a T IF
district.
T he next step is to consider the establishment of a T IF district. Prior to the establishment of
a T IF district, the C ity must provide written notice to the C ounty and School District and a
copy of a written plan for the T IF district. T he process will commence at such time the
ED A is ready to request the C ity C ouncil to call for the public hearing. T he entire approval
process is anticipated to take approximately 60-90 days starting with the calling for the
public hearing.
T he estimates that follow are preliminary, for discussion purposes only, and are subject to
change prior to the ED A and C ity C ouncil final consideration of any agreements with the
Developer. T he analysis completed to prepare these estimates is based on information
provided by the Developer, including the proposed types of development (i.e., big box, office
space, industrial, etc.), square footage, and completion dates.
1. Total maximum tax increment to be collected over the maximum duration of 21 years
for the proposed “soil deficiency district” to be established is presently estimated at
approximately $43 million.
Total taxable market value within the T IF district, which will not include single-
family housing, is estimated to reach approximately $333 million by year 2040,
the estimated final year of the T IF district.
2. Developer is requesting reimbursement of approximately $20.8 million in agreed to
reclamation costs, as incurred, payable solely from semi-annual available tax increment
in the form of a pay-go T IF note. T he T IF note is proposed to bear interest, the 5.75
percent simple non-compounded rate previously stated.
Tax increment assistance requires a public hearing to form the district. Tax increment, by
state law, is also considered a business subsidy. Public hearings are being scheduled for
September 28, 2017, for the C ity and ED A to consider business assistance for the planned
tax increment district.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Staff will prepare the T IF Plan and Program in support of a T IF District. T he use of T IF
allows the owner to recover the cost of correcting soil deficiency, but also allows the C ity to
obtain beneficial elements and improvements that may not otherwise be available or cost
effective.
AT TAC HM E NT S:
R esolution
Map
Background Material
L etter
Background Material
Map
8268432v2
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
APPLE VALLEY, MINNESOTA
HELD: June 22, 2017
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Apple Valley, Dakota County, Minnesota, was duly held at the Apple Valley Municipal
Center on Thursday, the 22nd day of June, 2017 at 7:00 p.m. for the purpose, in part, of calling a
public hearing on the proposed establishment of Tax Increment Financing District No. 18 within
the Project Area established by Special Law (as defined below) within the Master Development
District, as previously established, and the proposed adoption of the Tax Increment Financing
Plan relating thereto.
The following Council members were present:
and the following were absent:
Councilmember _______________________ introduced the following resolution and
moved its adoption:
CITY OF APPLE VALLEY
RESOLUTION NO. 2017- ______
RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED
ADOPTION OF THE PROPOSED ESTABLISHMENT OF TAX INCREMENT
FINANCING DISTRICT NO. 18 WITHIN THE PROJECT AREA
ESTABLISHED BY SPECIAL LAW WITHIN MASTER DEVELOPMENT
DISTRICT AND THE PROPOSED ADOPTION OF A TAX INCREMENT
FINANCING PLAN RELATING THERETO
BE IT RESOLVED by the City Council (the "Council") of the City of Apple Valley,
Minnesota (the "City"), as follows:
1. Public Hearing. This Council shall meet on September 28, 2017, at
approximately 7:00 p.m., to hold a public hearing on the proposed establishment of Tax
Increment Financing District No. 18 within the Project Area established by the City pursuant to
2013 Session Laws, Chapter 143, Article 9, Section 18 (the "Special Law") within the Master
Development District, as previously established by the Economic Development Authority and
the City, and the proposed adoption of a Tax Increment Financing Plan relating to thereto, all
pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.133, both
inclusive, as amended, and Minnesota Statutes, Sections 469.174 through 469.1794, both
inclusive, as amended (collectively, the "Act").
8268432v2
2
2. Notice of Hearing; Filing of Plan. The City Clerk is hereby authorized to cause a
notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as
required by the Act and to place a copy of the proposed Tax Increment Financing Plan for Tax
Increment Financing District No. 18 on file in the Clerk's Office at Apple Valley Municipal
Center and to make such copies available for inspection by the public.
3. Consultation with Other Taxing Jurisdictions. The Clerk is hereby directed to
mail a notice of the public hearing and a copy of the proposed Tax Increment Financing Plan for
Tax Increment Financing District No. 18 to the Dakota County Auditor and the Clerk of
Independent School District No. 196 informing those taxing jurisdictions of the estimated fiscal
and economic impact of the establishment of the proposed Tax Increment Financing District No.
18.
Adopted by the City Council of the City of Apple Valley, Minnesota, this 22nd day of
June, 2017.
_______________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_______________________________
Pamela J. Gackstetter, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember _____________________ and upon vote being taken thereon, the following
voted in favor:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
8268432v2
3
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Apple
Valley, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct
copy of an extract of minutes of a meeting of the City Council of the City of Apple Valley,
Minnesota duly called and held, as such minutes relate to the calling of a public hearing on the
City's establishment of Tax Increment Financing District No. 18.
WITNESS my hand as such City Clerk of the City of Apple Valley this ___ day of June,
2017.
_______________________________________
City Clerk
8268432v2
A-1
EXHIBIT A
CITY OF APPLE VALLEY
COUNTY OF DAKOTA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Apple
Valley, Dakota County, Minnesota, will hold a public hearing on Thursday, September 28, 2017,
at 7:00 p.m., at the Apple Valley Municipal Center, 7100 147th Street West, in the City of Apple
Valley, Minnesota, relating to the proposed establishment of Tax Increment Financing District
No. 18 (the "TIF District") within the project area, established pursuant to 2013 Session Laws,
Chapter 143, Article 9, Section 18 (the "Special Law"), within the Master Development District
(the "Project Area"), and the proposed adoption of a Tax Increment Financing Plan for Tax
Increment Financing District No. 18, all pursuant to and in accordance with Minnesota Statutes,
Sections 469.124 through 469.133, as amended, and Sections 469.174 through 469.1794, as
amended, and to adopt a business subsidy agreement, pursuant to Sections 116J.993 to 116J.995,
all inclusive, as amended. The recipient of the proposed business subsidy is Rockport, LLC (the
"Company"), in connection with the reimbursement of reclamation costs within the TIF District.
A copy of the proposed Tax Increment Financing Plan and a summary of the agreement are on
file and available for public inspection at the office of the City Clerk at City Hall.
A person with residence in or the owner of taxable property in the granting jurisdiction
may file a written complaint with the City if the City fails to comply with Sections 116J.993 to
116J.995, and no action may be filed against the City for the failure to comply unless a written
complaint is filed.
The property included in the Project Area within the Master Development District and
the property proposed to be included in TIF District is described in the Tax Increment Financing
Plan on file in the office of the City Clerk.
Maps of the Project Area within the Master Development District and Tax Increment
Financing District No. 18 are set forth below:
All interested persons may appear at the hearing and present their views orally or in
writing prior to the hearing.
TIF DISTRICT NO. 18 1,000 0 1,000500Feet I
TIF Project Boundary
TIF District Boundary
COUNTY ROAD 42
COUNTY ROAD 46 PILOT KNOB RDFLAGSTAFF AVE
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24 June 22 EDA requests City Council to call for public hearing and City Council adopts resolution calling for hearing
25 26 27 28 29 30
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29 August 7 Last day for written notice to county commissioner (469.175, Subd. 2a)
30 31 August 14 Last day plan and fiscal implications to County and School District (469.175, Subd. 2)
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19 August 16 Planning Commission review of TIF Plan
20 21 22 23 24 25 26 August 31 Last day for notice to newspaper
27 28 29 30 31 September 7 Publication date for hearing notice
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16 September 28 Public hearing and adoption of TIF District
17 18 19 20 21 22 23 September 28 EDA Review and approval of TIF Plan and development agreement
24 25 26 27 28 29 30
October 28 Request certification by County by this date
October 28 Submit plan to State
June 30, 2018 Actual Certification Date no later than this date
Notes:
1. City needs to confirm publication dates.
2.City Council and EDA meeting dates.
3. Notice and draft TIF Plan to be sent to County and School District 45 days prior to public hearing date.
4. City Council will need to approve the TIF District prior to the EDA taking action on the development agreement on September 14.
City of Apple Valley
June 2017
July 2017
August 2017
September 2017
Modification of Fischer Project Area
Establishment of Tax Increment Financing District No. 2-1
Soils Condition TIF District
Orchard Place
Public Hearing on September 28
TIF District 2-1 (Orchard Place)6/6/2017
Liza Robson
Orchard Place
14698 Galaxie Ave
Apple Valley, MN 55124
June 8, 2017
Bruce Nordquist
City of Apple Valley
7100 147th Street West
Apple Valley, MN 55124
Dear Bruce,
Thank you for the opportunity for the Orchard Place Team to present to the Economic
Development Committee on Thursday May 25th, 2017. My team took note of the comments
made by the EDA members and would like to address the comments expressed by the EDA
members present that evening.
First – How will development proceed across the 400+ acre property, in terms of the order of
parcels or uses developed? Of course market conditions are a major factor that will influence
how the property is developed. However, Rockport is sensitive to the practicality and economics
of the development. Our engineer, Bill Maurer, works consistently with Brandon Anderson, the
City’s engineer, to design utility runs for the property in the most cost effective way for the City
as well as the developer, and to address the ponding requirements. On the attached depiction,
the two easterly ponds can be incorporated into the aesthetics of the development. Keeping all
of this in mind, the property is expected to develop from the south of the property to the north.
Second – How will the various uses be connected throughout the 400 acre site in order to
generate continuity for vehicular, pedestrian and biking access? Through its predetermined
guidelines, Dakota County has established the several ingress/egress points to the site, as shown
on the attached map. On County Road 42 and Pilot Knob Road, the site will be accessed at
quarter and half mile points. Trails and sidewalks, as predetermined by City Code, are marked
on the attached map in a heavy black line and covered by green. The Dakota County Greenway,
designed by the County, which is intended to create internal connectivity throughout Dakota
County, is also shown in green on the attached map, and is depicted in its current estimated
path: coming from north of County Rd 42, south to Regatta Park and turning east. Although
these portions of the Greenway are yet to be designed by the County (and as a result are subject
to change), the attached map illustrates a close approximation to the Greenway and how it
would flow through the site, and demonstrates the interconnectivity of the site and the existing
and future portions of the Greenway. Orchard Place also intends to incorporate pathways
throughout our development to further connect each parcel. All of these items (roadways,
sidewalks, trails, the Greenway and internal pathways) will connect the parcels together on the
site with respect to vehicular, pedestrian and biking access, and further link the site to external
portions of Apple Valley.
2
Third – What will the development look like? At this time, we do not have users under contract,
Orchard Place has developed a set of design standards that will be tied to each parcel
developed. The Fischer family has lived and worked in this community for 95 years and it is our
intention to produce a Class A development of which the Fischer family and the City can be
proud. We have proven ourselves time and time again, demanding the best of the users in
Wyndemere, Waterford Village, Cedar Isles, Quarry Ponds, Cortland and Fischer Market Place to
name a few. This is our legacy. Our past developments have resulted in increased tax base for
the City, turning agricultural or gravel land into homes that generate property taxes and provide
communities in which the citizens of Apple Valley reside - or into commercial developments
which in turn generate increased property taxes, sales taxes and the availability of goods and
services for the citizens of Apple Valley.
Lastly, there was a concern raised about TIF in general. The enabling of TIF will aid Rockport to
develop in the most expedient way - increasing the tax base for Apple Valley by approximately
13 times its current tax base - in half of the expected time of natural development in the
absence of TIF. This expedited development through the use of TIF is a win/win for both the City
and Orchard Place.
Thank you for your time and the opportunity to partner with the City of Apple Valley.
Respectfully yours,
Liza Robson
3
4825-9073-0826, v. 3
Orchard Place, Apple Valley, MN 6/5/17
Commercial Architectural Design Guidelines
Architectural Consortium LLC
The overall design concept is to create a cohesive master planned development
combining potential uses that may include anchor tenants, small shop retail, restaurants,
office, medical as well as residential. The architecture shall maintain a unified character
and reflect a style that provides for a harmonious master planned development within the
gravel mining area. The aesthetics for key design elements shall take inspiration from the
rich pallet of materials such as masonry, stone, and metal accents that complement the
established Fischer Marketplace development.
BUILDING ORIENTATION
- Site planning concept defined by multiple buildings with both an inward focus as
well as exposure toward Pilot Knob Road and 155th Street as generally depicted
on the May 2017 site plan submittal.
- The orientation of buildings should take advantage of available view sheds of
future development sites where possible.
- Building entrances shall have a direct relationship to convenient parking fields.
- Buildings along Pilot Knob Road shall be located close to the road to create a
pedestrian/ urban environment.
- A connection shall be provided, establishing a continuous pedestrian access from
Pilot Knob on the east, through the center of the site and terminating at a public
gathering area along the pond feature on the west. The backdrop of Anchor
tenants shall provide a centrally located physical separation to accommodate this
feature. “Mainstreet” buildings with four-sided architecture shall line this urban
thoroughfare.
- Anchor tenants shall take advantage of the highway visibility by backing up to the
west with loading docks and servicing and may incorporate architectural elements
that reflect some components of the front facades such as signage features and
raised parapets.
- Buildings along the central thoroughfare are encouraged to have an enhanced
relationship with the pedestrian environment including maximizing opportunities
for outdoor patios and other recreational interactions. To complement this
experience, restaurant uses are encouraged
- Buildings at key intersections shall be grouped to form outdoor “rooms” for
outdoor gathering opportunities
- Buildings containing restaurants adjacent to water features shall maximize
opportunities for outdoor patios and internal views of the water.
BUILDING DESIGN
Building Mass
- Varying scale of buildings shall be encouraged.
- Varying rooflines to create interest in design styles shall be encouraged.
- Maximum building coverage of the overall site shall not exceed 40%.
- Large expanses of blank and featureless walls facing public street frontage will be
avoided via the incorporation of architectural elements and landscape features.
Facade Design
- Colorful canopies, roofs, and accents are encouraged, however controlled to a
palette of selected colors pursuant to the color and material board submitted and
approved by the city.
- Architectural character shall be consistently contemporary (non-traditional) with
all buildings within master plan.
- Masonry detailing such as soldier coursing, plane changes, or patterning shall be
encouraged.
- The use of cornices, ornamental lights, graphics, Tenant blade signs, and other
architectural details shall be encouraged.
- Buildings that front Pilot Knob Road, or main entry drives must have four-sided
architecture. The architecture shall reflect a two-story appearance with the use of
upper windows, roof forms, and undulated skylines. Storefront glass shall
dominate each façade. Where true, clear storefront glass is not feasible due to
tenant functions, the use of spandrel glass is acceptable.
- Multi-tenant buildings shall break up the rhythm of the façade for individuality of
shops to reinforce a “main street” theme of architecture.
- Elevations facing Pilot Knob Road may incorporate signage features where
visible from the highway or not screened from landscaping.
Building Materials
- Materials shall be selected for suitability to the type of buildings and the design in
which they are used. Building walls are to be finished in aesthetically acceptable
tones and colors to be compatible with tones and colors of the approved palette.
- Materials shall be of a durable quality.
- All wood treatment shall be painted and weather proofed.
- Colors and specifications of masonry and stucco colors should be a consistent
range throughout the development
- Rear of buildings shall be in a color to match predominant front masonry colors.
- Existing buildings may be renovated to match new construction with the use of
paint colors or other applied surface treatments.
- Anchor tenant must have 50% Class 1 and 50% Class II materials on front and
sides. Small retail buildings must have 50% Class I and 50% Class II materials
on all exposed sides
- Class I materials include brick or acceptable brick-type material, natural looking
stone, textured cement stucco, copper, architectural panels or masonry units with
enhanced detailing such as patterns, textures, color, dimension, banding, brick
inlay, or glass.
- Class II materials include EFIS, pre-finished metal, concrete block, fiber-
reinforced cement board siding, canvas, or vinyl awnings.
Doors and Windows
- Canopies shall be encouraged at entry ways.
- Window frame, material, and color to complement architectural style and be
consistent in color throughout development.
- Window openings may be modulated to scale and proportion that is compatible
with the architectural style. Maximize storefront and graphic opportunities to
avoid long expanses of blank and featureless walls at street fronts.
- A minimum of 8’ clear space shall be provided from sidewalk elevation to the
lowest point of a canopy and or suspended sign.
- Window frames shall be constructed of prefinished metal.
- Window and doors shall be glazed in clear glass for retail buildings. Mirrored
windows shall be discouraged.
- Where appropriate, the use of spandrel glass may be incorporated to mimic
storefront glass.
- Graphic elements may be incorporated into wall areas to mimic storefronts.
Signage
- Wall signage shall be not exceed 10% of the façade and be located within
designated sign areas that complement the architecture.
- Wall signage shall not be visible from residential developments.
- Freestanding signs shall be located along Pilot Knob Road and 155th Street, at
principal entrances and key intersections as to reinforce an urban corridor.
- Freestanding signs shall compliment the architectural theme in details,
proportions and materials.
- Signage locations shall not impair visibility of buildings nor traffic safety
SCREENING
- Loading areas shall be screened from public view with walls similar to adjacent
building material, fences, landscaping, or physical distance separation.
- Service and utility doors to be painted to match, or be compatible with,
surrounding colors.
- Drive – thru or service lanes shall be screened with berming, landscaping or
fencing.
- Rooftop units may be screened by parapets or wall/fencing materials, or paint to
match surrounding colors when visible from the public right of way.
FRANCHISE DESIGN
- The requirements of regional and national franchises shall be allowed to maintain
their corporate identity and design theme but shall be encouraged to utilize similar
materials, scale and style of these architectural standards.
LANDSCAPE AND SITE TREATMENT
Landscape design
- The overall design of the site shall achieve unique, attractive and significant
landscaping
- Plant material is to be utilized within the master plan as an aid to provide
continuity within the site and provide a recognized definition of its boundaries.
- Thematic water elements shall be incorporated to reinforce the branding of
Orchard Place at key intersections and round-about
- Landscaping should include orchard inspired through plant varieties and
massings.
- Overstory trees shall be utilized along external and internal roadways to reinforce
roadway pattern but, placed so as to not block visibility of commercial signage.
- Unity of design shall be achieved by repetition of certain plant varieties, planting
patterns, and other streetscape materials and by correlation with the approved
landscape plan.
- Entry points into the site are to be specially landscaped and are to be designed
with a common theme that reinforces the Orchard Place brand.
- Plant materials are to be utilized as a screening element for parking and building
utility areas.
- Plant materials are to be utilized within parking lot islands, grouped massings of
landscape are encouraged in parking lots versus individual planting to maximize
landscape impact and allow functional snow removal. Some islands may be
paved as pedestrian walk areas.
- Loading, service, utility and outdoor storage areas that are visible from public
roadways shall be predominantly screened with fencing, walls, landscaping or
berms. When natural materials are used as principal screening, 75% opacity must
be achieved year-round through the use of evergreen trees.
- Plant materials shall be selected with regard to its interesting structure, texture,
color, seasonal interest, climate zone durability and its ultimate growth
characteristics.
- Plants native to the central Minnesota region shall be encouraged.
- Where building sites limit planting, the placement of plant materials in planters,
pots, or within paved areas is encouraged.
- Perennial/shrub planting beds, trees and turf areas shall be irrigated with an
automatic irrigation system to provide optimal plant establishment and long-term
plant health.
Parking
- When determined appropriate, commercial buildings are to accommodate
bicycle/motorcycle parking areas and bike racks.
- Cross parking and access between building areas shall be permitted when
possible.
- Parking stalls to be a minimum of 9’x 18’ and drive aisles to be 24’ (60’ bay
spacing)for two-way traffic and drive aisles to be 20’ (56’ bay spacing) for one-
way traffic. Parking stalls may be oriented at 60, 75, and 90 degree angles.
- Major drive aisles or truck routes may have increased aisle widths.
- Parking lot layout shall include clear, traffic movement for both pedestrian and
automobile.
- Parking ratios shall reflect industry standards for each user and are encouraged to
minimize the amount to avoid over use of asphalt when feasible.
- Site impervious surface should be minimized to help preserve green space, yet
provide the necessary parking amount to support the development regardless of
uses.
Lighting
- Lighting shall provide continuity and consistency throughout the area. All
parking lot lights shall be metal halide, or 2000-4000 kelvin LED and be uniform
in style, color, and height. Maximum pole height of 50’ in parking areas and 28’
in entry drive areas and along property edges.
- Pedestrian lighting shall be of pedestrian scale height (12’-18’) and be uniform in
style and color.
- Light poles, fixtures, and bases shall be a consistent dark color (i.e. bronze, black,
or brown).
- Exterior wall lighting shall be encouraged to enhance the building design and the
adjoining landscape.
- Lighting styles and building fixtures shall be of a design and scale compatible
with the building and adjacent areas. Shoe or hat box style fixtures are acceptable
for taller parking lot lighting. More detailed ornamental style fixtures shall be
encouraged for pedestrian impact and include a branding element of Orchard
Place.
- Light levels that promote a safe environment are required. Excessive brightness
shall be prohibited.
- Dark sky and cutoff style fixtures shall be used for safety purposes.
Pedestrian Connections
- Pedestrian connectivity shall be incorporated to link all buildings within the site
where feasible.
- Pedestrian connections shall be made to the existing public sidewalk system.
- Benches or seating shall be provided at appropriate areas for pedestrians.
- Striping of crosswalks shall be required at appropriate crossings.
- Outdoor seating areas and outdoor sales areas shall be incorporated where
appropriate. Such areas shall utilize a unified theme and approach to the defining
elements (structural elements, railings, shading, paving, lighting, landscaping) for
the creation of these exterior spaces.
Bicycle Connections
- Trail connections shall be maintained and connected to the existing County trail
system
- Bike parking and resting areas shall be incorporated as an element of the Orchard
Place master plan
- The trail shall be designed to allow continuous flow of bicycle traffic as well as
areas of refuge
- Pedestrian shopping sidewalks shall connect to the trail at appropriate
intersections
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660.00FULL ACCESSRIGHT INSTACKING DISTANCEFULL ACCESSRIGHT-INCITY TRAILWAYDATE____________ REG. NO._________I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.SECTION 35APPLE VALLEY,MINNESOTA11PRM6-1-171"=200'15759.00ROCKPORT, LLC158TH STREET155TH STREET160TH STREETCOUNTY ROAD 42153RD STREET154TH STREETFLIGHT LANE156THSTREET157TH STREET157THSTREETSITEFLAGSTAFF AVE
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JOHNNY CAKE
RIDGE ROADFINCH AVEVICINTY MAPC.U.P. END USE GRADESCONCEPTUAL GUIDE FOR UTILITIES, STREETS & PONDINGCONCEPTUAL GUIDE FOR UTILITIES, STREETS & PONDINGPONDING, NORTH GATE TRAILWAY,MAJOR COLLECTOR STREETS HIGHLIGHTED
I T E M: 4.F.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Amending 2017 Operating B udget for Specific I tems
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Adopt resolution amending the 2017 operating budget for specific items.
S UM M ARY:
T he C ity C ouncil is requested to consider a resolution amending the 2017 budget for items
that are proposed to be funded by anticipated savings within the 2017 budget or by realigning
other sources. T he items funded by position vacancies would be used to fund one-time
expenditures and relieve budget pressures for the coming 2018 budget. T he items identified
here are proposed to be completed during 2017.
B AC K G RO UND :
Information Technology–Mobile Device Management Software (1030.6249)A mount
The IT D ivision has been evaluati ng numerous options for enhanced management
software of mobile devices. W ith increased adoption and use of various mobile
devices within the organization, including smartphones and tablets, distinct
management tools are required to ensure optimum and consistent setti ngs,
capabilities, and securi ty of these devi ces. Mobile D evice Management (M D M)
software is desi gned to accomplish these objecti ves, and IT staff antici pates
identifying and implementing MD M software by end of 2017.
F unding will come from savings from a vacant posi ti on within the IT D epartment.
$ 9,000
City Clerk – Voting Machine Maintenance C ost (1015-6265)A mount
The origi nal 2017 budget included an estimated $8,000 for the annual voti ng
machine maintenance; the final 2017 annual amount is $9,864. S taff is requesti ng
that $1,900 be added to the C ity C lerk department budget for 2017.
The funding for thi s project is proposed to come from position vacancy savings in the
F inance D epartment.
$ 1,900
General Government Building – AE D Battery R eplacement 1060-6229 A mount
The batteries in the A E D machine at C ity Hall are reaching the end of their useful li fe
and the weak battery warning i ndicator are showi ng. S taff is requesti ng that the 2017
budget be amended to include the replacement of the batteries.
The funding for thi s project is proposed to come from position vacancy savings in the
F inance D epartment.
$ 1,500
Muni Bldg – Lighting Improvements in IT (1060-6715)A mount
A s part of the year end closing process amounts were assigned in year end fund
balance to be used to complete lighting improvements in the IT department.
F unding would come from year end 2016 fund balance and resulted from budget
savings in the IT department from position vacancy which was set aside at 12-31-
2016.
$6,000
Human Resources- N E O-GOV Renewal 1020.6249 A mount
N E OG OV is our web-based applicant tracking and recruitment life cycle system.
Our annual renewal will be due in A ugust, and the budget amount was $3,800. We
recently received a renewal noti ce from NE O GOV with an increase, which would be
the fi rst increase to our rate in eight years. We were able to negotiate a 25%
discount from the standard rate for our employer size, as well as 2-year rate
guarantee. The revised renewal rate will be $5,290, which is $1,490 above the 2017
budgeted amount.
Given that we have not received an increase since we first implemented NE O GO V
in 2009, the i ncrease is reasonable. It would be very di srupti ve to recrui tment and
productivity if we were not to renew. It would be costly and time-consuming to look for
a replacement system, and the C ity has invested si gnificant staff ti me to adopti ng
and implementing NE O GOV.
The funding for this project is proposed to come from position vacancy savings in the
F inance D epartment
$1,500
Human Resources – Laserfiche Workflows / Scanner Purchase 1020-6235 A mount
E arlier this year, we learned that the C ity had upgraded the L aserfiche document
management system to a new “Ri o” versi on, i ncludi ng forms and workflow capabi lity.
We recently attended a meeting with consultant OP G-3 for the purpose of learni ng
how we might use these new capabi lities to improve operational efficiencies. W hile
somewhat unrelated to the workflows discussion, it became evident during the
meeting that we have taken a misdirected approach to scanning personnel files.
Moving toward electronic personnel files has been a long-term goal which HR has
been working on for years. It seems that with the enhanced capability of Rio as well
as the experience of O P G-3, we can scan our personnel documents usi ng a method
which will make documents more easily searchable and wi ll assist with purging in
accordance wi th retention schedules.
It is currently estimated to take approximately $3700 - $5000 in consultant hours to
reprocess our existing folder structure, create a workflow processes to handle new
and existing records going forward, and create a workflow to handle termi nated
employees. A ny unused budget dollars would be put toward other potenti al workflow
projects, such as routing of PA F s and/or automating other forms and processes.
The funding for this project is proposed to come from position vacancy savings in the
F inance D epartment
$5,000
Building Inspection – Plan R eview Software (1400-6740)A mount
The F orms module will allow us to convert many of our paper-based forms with easy-
to-design digital forms that collect and route i nformation digitally from the start. It will
allow staff to securely capture accurate data by automatically pulli ng the data from
primary applicati ons in order to prepopulate forms. It will also allow staff to view
reports of all submitted forms, pending and completed tasks, and approval histori es.
The F orms module has many possibilities across the C ity in other divisions outside
of B uilding Inspections.
The funding for thi s electronic workflows system would come from the hi gher
revenues bei ng experienced in the building inspection revenues
$116,000
Avolve plan review 1400-6399/6740 A mount
The B uilding Inspection D epartment is in the process of implementing an electroni c
plan review software system and users in other departments will need larger monitors
to review detai ls included in the plans. S taff is requesting funding for computer
monitors and addi ti onal L OGIS hosting fees for the Avolve plan review software
F unding would come from redirecting the budgeted amounts for contracting out the
scanning of exi sti ng commercial plans.
$ 10,000
Driver Feedback S igns 1600-6740 A mount
P urchase additional set of small, solar-powered driver feedback speed signs for use
on various C ity streets per the P ublic Works P olicy Manual.
F unding would come from projected savings in the streets department fuel budget
$10,000
Fire V E R F (7407-6730)A mount
The 2017 V E RF B udget mistakenly did not include the replacement of a pickup. The
original V E R F plan included this pickup purchase in 2016 and it wasn’t completed in
2016. S taff is requesting that the purchase be added to the 2017 B udget. The
funding exists in the F ire V E RF F und to make the purchase.
$ 30,000
Cable T V – Joint Powers Special Revenue Fund (2010.6740)A mount
The 2016 budget included the replacement of the cablecast system i n addition to the
replacement of HD camera. Neither of these projects were completed in 2016 and
the funds remain i n the C able F und’s F und B alance, the other member cities are in
support of usi ng fund balance to complete these projects in 2017.
$97,000
B UD G E T I M PAC T:
Each of the amendment items are moving budget appropriations and are budget neutral,
except for the plan review software in Building Inspections where Building Permit revenues
were increased to offset the increased expense. In addition, the IT lighting improvements,
Fire VERF pickup purchase and the C able T V Cablecast System all add to current year
appropriations and will use fund balance in the respective funds.
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-__
RESOLUTION AMENDING 2017 BUDGET FOR SPECIFIC ITEMS
WHEREAS, certain 2017 activities were not included in the original 2017 adopted budget;
and
WHEREAS, funding exists to complete these projects from existing budget savings or
additional resources, and
WHEREAS, certain 2017 program budget savings are requested to be reassigned; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley
that the following budget adjustments be made to the 2017 general fund budget.
Department Description 2017
Account
Code
2017 Additional
(reduced)
Amount
Information Technology Mobile Device Mgmt Software 1030.6249 $ 9,000
Information Technology IT Salary Savings 1030.6110 ( 9,000)
City Clerk Voting Machine Maintenance 1015.6265 1,900
Finance Finance Salary Savings 1035.6110 (1,900)
Government Buildings AED Battery Replacement 1060.6229 1,500
Finance Finance Salary Savings 1035.6110 (1,500)
Government Buildings IT Lighting Improvements 1060.6715 6,000
Human Resources NEO-GOV Renewal 1020.6249 1,500
Finance Finance Salary Savings 1035.6110 (1,500)
Human Resources Laserfiche Workflows 1020.6235 5,000
Finance Finance Salary Savings 1035.6110 (5,000)
Building Inspections Plan review Software 1400.6740 116,000
Building Permit Revenues, Add’l Plan Review Software 1001.4060 116,000
Building Inspections Plan review Hosting fees 1400.6399 5,000
Building Inspections Plan Review –monitors 1400.6740 5,000
Building Inspections Commercial Plan Scanning 1400.6249 (10,000)
Street Maintenance Portable Speed Signs 1600.6740 10,000
Street Maintenance Motor Fuel 1600.6212 (10,000)
Fire VERF Pickup Purchase 7405.6730 30,000
Cable TV – Joint Powers Sp. Rev HD Cablecast System 2010.6740 97,000
ADOPTED this 22nd day of June 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.G.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove A L F A mbulance 2018 Budget
S taff Contact:
Tom L awell, City Administrator
D epartment / D ivision:
A dministration Department
AC T I O N RE Q UE S T E D:
In accordance with the A LF Ambulance J oint Powers Agreement between the cities of A pple
Valley, Lakeville and Farmington, the draft 2018 A LF budget is attached for your
consideration and adoption.
S UM M ARY:
As you will recall, Allina Health Systems began providing A dvanced Life Support (A LS)
ambulance service to the three cities in early 2009. Allina operates under A LF’s State of
Minnesota license for this service territory and the A LF Board administers the contract with
Allina. C ouncilmember J ohn Bergman serves as our primary representative on the A LF
Board and C ouncilmember Hooppaw serves as our alternate representative.
Because the member cities no longer need to budget for operational costs, A LF budgets
since 2010 have been greatly simplified. T he attached cash flow statement identifies the
minimal additions and deductions anticipated during the year, most of which are related to
billing and collections for patients who were transported by A LF prior to Allina’s assumption
as our service provider. All subsequent billings and collections for patients served by A llina
are handled by Allina’s own finance division.
Attached please find the 2018 Statement of C ash Flows, which constitutes the A LF budget
for 2018. T his budget was approved by the A LF Board on J une 5, 2017 and a copy of their
approving resolution is also attached. Should you have questions regarding the information,
please let me know.
Council should consider a motion to approve the attached 2018 A LF Ambulance Budget as
recommended by the A LF Ambulance Board.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Budget
R esolution
I T E M: 4.H.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution of S upport for F unding A pplication to Governor's 2018 Capital B udget
f or 147th Street Station Skyway P roject
S taff Contact:
Matt Saam, P ublic Works Director
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt resolution of support for a funding application to the Governor's 2018 C apital Budget
for the 147th Street Station Skyway Project.
S UM M ARY:
T he State of Minnesota recently notified cities of the process to have projects considered for
inclusion in the upcoming Governor's bonding recommendations for 2018. T he process
includes an on-line funding application through the Minnesota Management and Budget
(MMB) office. C ity staff along with the C ity Administrator believe the 147th Street Station
Skyway Project would be an excellent candidate for this process. O ne of the requirements in
order to be considered for State funding is a resolution of support from the local governing
body.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
T he maximum funding amount from the State for this process is 50%. Given the total
estimated project costs shown below of $4.7M, the maximum funding amount staff can
request from this application is $2.35M.
Estimated Project C ost $4,125,000
15% Overhead 575,000
Total Project C ost $4,700,000
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION OF SUPPORT FOR A FUNDING APPLICATION
TO THE GOVERNOR’S 2018 CAPITAL BUDGET FOR THE
147TH STREET STATION SKYWAY PROJECT
WHEREAS, the City’s draft Capital Improvements Program identifies the 147th Street
Station Skyway Project for proposed infrastructure improvement in 2020; and
WHEREAS, the 147th Street Station Skyway Project was always envisioned as a needed
element for the Red Line and would fulfil the ultimate planned vision for the transit stations at
147th Street; and
WHEREAS, the 147th Street Station Skyway Project is a “Shovel Ready Project” as both
existing transit station structures already include enclosed waiting areas and are ready to have the
skyway installed between them.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that:
1. Support for a funding application in the amount of $2.35 Million Dollars to
the Governor’s 2018 Capital Budget process for the 147th Street Station
Skyway Project is approved.
ADOPTED this 22nd day of June 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.I .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Reassignment of Engineering C onsultant Agreement from Wentz A ssociates to
K arges-Faulconbridge, I nc.
S taff Contact:
Matt Saam, P ublic Works Director
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Approve the reassignment of an engineering consultant agreement from Wentz Associates to
Karges-Faulconbridge, Inc. (KFI).
S UM M ARY:
City staff was recently notified that Wentz Associates, an engineering firm in the C ity’s
existing consultant pool, was purchased by the company named Karges-Faulconbridge, Inc.
(KFI). Per the C ity’s existing agreement with Wentz, the agreement can be assigned to
another company provided the C ity consents to the assignment. KF I has formally requested
that the City assign the existing Wentz agreement to them. No changes to the existing
agreement language will be made.
B AC K G RO UND :
In J uly of 2016, the C ity Council approved the existing Engineering C onsultant Agreement
with Wentz Associates. Wentz was one of 17 firms approved as part of the C ity’s 5-year
Engineering C onsultant Pool. Wentz is within the Electrical/Mechanical service category of
the Consultant Pool.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Exhibit
ASSIGNMENT OF ENGINEERING CONSULTING AGREEMENT
Wentz Associates, Inc., a Minnesota corporation, hereby assigns and transfers any and all
interest it has in the Engineering Consulting Agreement with the City of Apple Valley dated July
14, 2016, to Karges-Faulconbridge, Inc., a Minnesota corporation.
Dated: ____________, 2017. Wentz Associates, Inc., a Minnesota corporation
By: _____________________________________
Its: _________________________________
CONSENT
The City of Apple Valley, a Minnesota municipal corporation, hereby consent to the
assignment of the Engineering Consulting Agreement dated July 14, 2016, between the City of
Apple Valley and Wentz Associates, Inc., to Karges-Faulconbridge, Inc., a Minnesota
corporation.
City of Apple Valley, a Minnesota municipal
corporation
By: ____________________________________
Mary Hamann-Roland
Its: Mayor
By: ____________________________________
Pamela J. Gackstetter
Its: Clerk
I T E M: 4.J .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with Budget S andblasting and P ainting, I nc., for P roject 2017-132, 2017
Ring R oute P ainting S ervices
S taff Contact:
Michael Glewwe, Public Works Superintendent - Streets
D epartment / D ivision:
S treets Division
AC T I O N RE Q UE S T E D:
Approve agreement with Budget Sandblasting and Painting, Inc. for Project 2017-132, 2017
Ring Route Painting Services in the A mount of $70,437.00.
S UM M ARY:
On May 16, 2017, C ity staff solicited quotations from eight companies for reconditioning
and painting fence sections, fence support posts, and decorative light poles along the Ring
Route. Two companies submitted quotes for this project. Budget Sandblasting and Painting
submitted the low quote (see attached Exhibit A - Bid Tab).
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
Reconditioning and painting of the Ring Route fencing and light poles is on a 6-year
maintenance schedule to keep it in good condition. T he C ity annually requests quotes to
have a percentage of the fencing and light poles maintained.
B UD G E T I M PAC T:
Funding for this project is included in the 2017 operating budget for the Public Works Streets
Division.
AT TAC HM E NT S:
Exhibit
Exhibit A
S:\public-works\private\Projects\2017 Public Infrastructure Projects\2017-132 2017 Ring Route Painting Services\Bid Tab 2017-132.xls
BID TABULATION
PROJECT 2017-132
2017 RING ROUTE PAINTING SERVICES
ITEM EST.UNIT TOTAL UNIT TOTAL
No.ITEM UNIT QUANTITY PRICE PRICE PRICE PRICE
1 3-RAIL FENCE PAINTING LF 1,600 28.98 $46,368.00 32.00 $51,200.00
2 FENCE POST CAPS Each 30 40.00 $1,200.00 65.00 $1,950.00
3 L-SHAPED MOUNTING BRACKETS Each 1,200 2.50 $3,000.00 4.00 $4,800.00
4 FENCE SUPPORT POST PAINTING (32")Each 105 61.00 $6,405.00 125.00 $13,125.00
5 DECORATIVE LIGHT POLE PAINTING Each 68 198.00 $13,464.00 823.53 $56,000.04
TOTAL BID $70,437.00 $127,075.04
Budget Sandblasting & Painting,
Inc.Fresh Blast, Inc.
I T E M: 4.K .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with I nvoice Cloud, I nc., f or On-line Utility B illing S ervices
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Approve Biller Agreement between Invoice C loud, Inc., and C ity of Apple Valley for on-line
utility billing services, subject to final revisions and changes as approved by the C ity
Administrator and C ity Attorney.
S UM M ARY:
Staff is proposing to switch the hosting of our on-line utility billing services to a new
provider, Invoice C loud, Inc. T he use of Invoice Cloud will expand our current on-line
services for customer utility billing accounts by adding the ability for customers to pay by e-
check and to also to check account balances and make payments via the Interactive Voice
Response (IVR) telephone service. Another area to be addressed is the ability to have
multiple people register for access to the utility account, for example both a landlord and
tenant can register for account viewing.
B AC K G RO UND :
In 2011, the C ity of A pple Valley began offering online utility billing services to enable our
customers to look up account information and make online payments. At that time we used
the on-line system offered by our utility billing software company, C IS Infinity. O ur
customers have been experiencing difficulties with the existing system and we recently
received notice that the software company will no longer be offering any upgrades and have
requested that we locate another online service provider. In 2015, the C ity Council
authorized implementing these same online services with Paymentus C orporation and in 2016
the contract was cancelled for lack of contractor performance. LO G IS has notified all cities
using C IS InfinityLink that the licensing for the product will end at the end of 2017 and a new
provider will need to be found.
LO G IS, our software provider, conducted a search for a replacement system and
originally narrowed the selection down to two preferred providers. Because of past
performance issues with Paymentus, the remaining option is Invoice C loud, Inc. Utility
billing staff has reviewed the offerings and based on our own interests in resolving customer
complaints and questions, staff recommends the Invoice C loud, Inc. offering as the preferred
offering. Invoice C loud, Inc. offers a business model where the pricing is based on the
VISA/Mastercard/Amex interchange fee plus 75 cents per transaction. VIS A/Mastercard
continues to offer a preferred interchange rate for municipal utility payments of 75 cents.
T he use of Invoice C loud will expand our current on-line services for utility billings
accounts by also adding the ability for customers to pay by e-check and to also check
balances and make payments via the IVR telephone service. One other area to be addressed
is the ability to have multiple people register for access to the utility account, for example
both a landlord and tenant can registers for account viewing.
B UD G E T I M PAC T:
T he increase in the budget impact will be 75 cents per transaction and will be borne by the
Water and Sewer utility.
AT TAC HM E NT S:
Agreement
Exhibit
Exhibit
Agreement
P a g e | 1
Biller Agreement
Between Invoice Cloud, Inc., and City of Apple Valley
This Biller Agreement (“Agreement”) is made by and between Invoice Cloud, Inc., a Delaware
corporation, (“Invoice Cloud”) and the City of Apple Valley, a Minnesota municipal corporation, (“City”)
effective as of the date of approval by the City of Apple Valley
1. Service. Invoice Cloud shall provide the services (collectively the “Service”) to City, as described in Exhibit
“A”.
2. License Grant & Restrictions. Subject to execution by City of the Invoice Cloud Biller Order Form
incorporating this Agreement, Invoice Cloud hereby grants City a non-exclusive, non-transferable, worldwide
right to use the Service described on the Biller Order Form until termination as provided herein, solely for the
following purposes, and specifically to bill and receive payment from City’s own customers for Services that are
referenced in the Biller Order Form All rights not expressly granted to City are reserved by Invoice Cloud and its
licensors.
City will provide to Invoice Cloud all utility bills and Biller Data generated for City’s Customers. City’s
Customers may elect to pay their utility bills through Invoice Cloud via electronic data transmission according to
Invoice Cloud’s formats and procedures for each electronic payment type designated in this Agreement, or City’s
Customers may elect to pay their utility bills through any other means. City will sign all third party applications
and agreements required for the Service including without limitation payment and credit card processing
agreements and merchant agreements subject to review and approval by City’s attorneys and approval by City’s
City Council, For invoice types listed on the Order Form (e.g. real estate taxes, utility bills, birth certificates,
parking tickets, event tickets, etc.), Biller will not use, the credit card processing, payment processor, or entity,
for payment channels included in the Biller Order Form other than Invoice Cloud via electronic data transmission
or the authorization or processing of Biller’s Customers’ Payment Instrument Transactions for each electronic
payment type selected in the Biller Order Form throughout the term of this Agreement.
City shall not: (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or
make available to any third party the Service in any way not authorized by this Agreement; (ii) modify or make
derivative works based upon the Service; (iii) Recreate, "frame" or "mirror" any portion of the Service on any
other server or wireless or Internet-based device; (iv) reverse engineer the Service; or (v) copy any graphics of
the Service.
3. Privacy & Security. Invoice Cloud's privacy and security policies may be viewed at
http://www.invoicecloud.com/privacy.html. Invoice Cloud reserves the right to modify its privacy and security
policies in its reasonable discretion from time to time which modification shall not materially adversely impact
such policies. Invoice Cloud will maintain compliance with current required Payment Card Industry (PCI)
standards and Cardholder Information Security standards.
4. Account Information, Data Practices and Audit. Invoice Cloud does not and will not own any Customer
Data, in the course of providing the Service.
Under Minn. Stat. § 13.05, subd. 11, all of the data created, collected, received, stored, used, maintained, or
disseminated by Invoice Cloud in performing the City’s functions under this Agreement is subject to the
requirements of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and Invoice
Cloud must comply with those requirements as if it were a government entity.
P a g e | 2
Under Minn. Stat. §§ 6.551 and 16C.05, subd. 5, Invoice Cloud’s books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the City of Apple Valley, State
of Minnesota Legislative Auditor, and/or State of Minnesota Auditor, as appropriate, for a minimum of six years
from the end of this Agreement.
Invoice Cloud represents and warrants to the City that Invoice Cloud shall comply with the requirements set forth
in this Section.
5. Confidentiality / Intellectual Property Ownership. Invoice Cloud agrees that it may be furnished with or
otherwise have access to Customer Data that the City’s customers consider being confidential. Invoice Cloud
agrees to secure and protect the Customer Data in a manner consistent with the maintenance of Invoice Cloud’s
own Confidential Information, using at least as great a degree of care as it uses to maintain the confidentiality of
its own confidential information, but in no event use less than commercially reasonable measures, in compliance
with all applicable law. Invoice Cloud will not sell, transfer, publish, disclose, or otherwise make available any
portion of the Customer Data to third parties, except as required to perform the Services under this Agreement or
otherwise required by applicable law.
Invoice Cloud (and its licensors, where applicable) owns all right, title and interest, including all related
Intellectual Property Rights, in and to the Invoice Cloud Technology, the Content and the Service and any
enhancement requests, feedback, integration components, suggestions, ideas, and application programming
interfaces, recommendations or other information provided by City or any other party relating to the Service. In
the event any such intellectual property rights in the Invoice Cloud Technology, the Content or the Service do not
fall within the specifically enumerated works that constitute works made for hire under applicable copyright laws
or are deemed to be owned by Invoice Cloud, City hereby irrevocably, expressly and automatically assigns all
right, title and interest worldwide in and to such intellectual property rights to Invoice Cloud. City shall not
infringe upon the Intellectual Property Rights of Invoice Cloud. The Invoice Cloud name, the Invoice Cloud logo,
and the product names associated with the Service are trademarks of Invoice Cloud or third parties, and no right
or license is granted to use them.
City agrees that during the course of using or gaining access to the Service (or components thereof) it may be
furnished with or otherwise have access to information that Invoice Cloud considers to be confidential including
but not limited to Invoice Cloud Technology, customer and/or prospective customer information, pricing and
financial information of the parties which are hereby deemed to be Invoice Cloud Confidential Information, or
any other information by its very nature constitutes information of a type that a ny reasonable business person
would conclude was intended by Invoice Cloud to be treated as proprietary, confidential, or private (the
“Confidential Information”). City agrees to secure and protect the Confidential Information in a manner
consistent with the maintenance of Invoice Cloud’s rights therein, using at least as great a degree of care as it uses
to maintain the confidentiality of its own confidential information, but in no event use less than reasonable efforts.
City will not sell, transfer, publish, disclose, or otherwise make available any portion of the Confidential
Information of the other party to third parties (and will ensure that its employee and agents abide by the
requirements hereof), except as expressly authorized in this Agreement or otherwise required by applicable law.
6. Billing and Renewal. Invoice Cloud fees for the Service are provided on the Biller Order Form. Invoice
Cloud's Service is subject to the following taxes, which Invoice Cloud may charge to the City: (none unless
specified in this paragraph).
Invoice Cloud shall provide a detailed invoice to City on a monthly basis showing all fees and taxes charged to
City by Invoice Cloud and payments received from City.
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All fees will be billed in U.S. dollars. If City believes that any invoice or any fee, tax or payment shown thereon
is incorrect, City must provide written notice to Invoice Cloud within 60 days after receipt of the invoice, with
respect to the amount in question to be eligible to receive an adjustment or credit; otherwise such invoice or
payment is deemed correct.
Invoice Cloud reserves the right to modify any pricing with respect to fees owed by the City upon 60 days written
notice to City based on increases incurred by Invoice Cloud on fees, assessments, and the like from credit card
processers, bank card issuers, payment associations, ACH and check processers. City may cancel this Agreement
without penalty within 60 days after receipt of such notice.
7. Term and Termination. The initial term of this Agreement shall be for a period of three (3) years (“Initial
Term”) commencing on the Effective Date on the Biller Order Form and will renew for successive one (1) year
terms (“Renewal Term”) unless terminated as set forth herein. This Agreement may be terminated by either party
effective at the end of the Initial or any Renewal Term by such party providing written notice to the other party
of its intent not to renew no less than ninety (90) days prior to the expiration of the then-current term. Additionally,
this Agreement may be terminated by either party with cause in the event of a material breach of the terms of this
Agreement by the other party and the breach remains uncured for a period of 30 days following receipt of written
notice by the breaching party. Upon any early termination of this Agreement by Invoice Cloud as a result of the
breach, City shall remain liable for all fees and charges incurred, and all periodic fees owed through the end of
the calendar month following the effective date of termination. Upon any termination or expiration of this
Agreement, City’s password and access will be disabled and City will be obligated to pay the balance due on
City’s account computed in accordance with the Charges and Payment of Fees section above. City agrees that
Invoice Cloud may charge such unpaid fees to City’s Debit Account or credit card or otherwise bill City for such
unpaid fees.
8. Invoice Cloud Responsibilities. Invoice Cloud represents and warrants that it has the legal power and authority
to enter into this Agreement. Invoice Cloud warrants that the Service will materially perform as contemplated by
this Agreement under normal use and circumstances. Invoice Cloud shall use commercially reasonable measures
and comply with all applicable state and federal laws with respect to Customer Data. Invoice Cloud shall comply
with all applicable laws and regulations in connection with the Service, including those related to data privacy,
communications, export or import of data and the transmission of technical, personal or other data. Invoice Cloud
will, at its own expense, correct any Transaction Data to the extent that such errors have been caused by Invoice
Cloud, its licensors or payment processors, or by malfunctions of Invoice Cloud’s processing systems or any
thirdparty applications required for the Service.
9. Limited Warranty EXCEPT AS PROVIDED IN SECTION 8, THE SERVICES AND ALL CONTENT AND
TRANSACTION DATA IS PROVIDED WITHOUT ANY EXPRESS, OR IMPLIED WARRANTY,
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, AND ALL OTHER WARRANTIES ARE HEREBY
DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW BY INVOICE CLOUD
AND ITS LICENSORS AND PAYMENT PROCESSORS. INVOICE CLOUD AND ITS LICENSORS AND
PAYMENT PROCESSORS DO NOT REPRESENT OR WARRANT THAT (A) THE USE OF THE SERVICE
WILL BE UNINTERRUPTED OR ERROR-FREE, OR OPERATE IN COMBINATION WITH ANY OTHER
HARDWARE, SOFTWARE, SYSTEM OR DATA, (B) THAT THE SERVICE WILL NOT DELAY IN
PROCESSING OR PAYING, OR (C) THE SERVICE WILL MEET REQUIREMENTS WITH RESPECT TO
SIZE OR VOLUME. Invoice Cloud's service may be subject to limitations, delays, and other problems inherent
in the use of the internet and electronic communications. Invoice cloud is not responsible for any delays, delivery
failures, or other damage resulting from such problems. City represents and warrants that City has not falsely
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identified itself nor provided any false information to gain access to the Service and that City’s billing information
is correct.
10. City’s Responsibilities. City represents and warrants that it has the legal power and authority to enter into
this Agreement. City is responsible for all activity occurring under City’s accounts and shall abide by all
applicable laws, and regulations in connection with City’s and/or its customers’ and a payers’ use of the Service,
including those related to data privacy, communications, export or import of data and the transmission of
technical, personal or other data. City shall: (i) notify Invoice Cloud immediately of any unauthorized use of any
password or account or any other known or suspected breach of security related to the Service; (ii) report to
Invoice Cloud and immediately stop any copying or distribution of Content that is known or suspected to be
unauthorized by City; and (iii) not impersonate another Invoice Cloud user or provide false identity information
to gain access to or use the Service. Invoice Cloud is not responsible for any City postings in error due to delayed
notification from credit card processor, ACH bank and other related circumstances.
City is required to ensure that it maintains a fair policy with regard to the refund, return or cancellation of services
and adjustment of Transactions. City is also required to disclose a refund, return or cancellation policies to Invoice
Cloud and any applicable payment processors and City’s Customers, as requested. Any change in a
return/cancellation policy must be submitted to Invoice Cloud, in writing, not less than 21 days prior to the
effective date of such change. If City allows or is required to provide a price adjustment, or cancellation of
services in connection with a Transaction previously processed, City will prepare and deliver to Invoice Cloud
Transaction Data reflecting such refund/adjustment within 2 days of resolution of the request resulting in such
refund/adjustment. The amount of the refund/adjustment cannot exceed the amount shown as the total on the
original Transaction Data. City may not accept cash or any other payment or consideration from a Customer in
return for preparing a refund to be deposited to the Customer’s account; nor may City give cash/check refunds to
a Customer in connection with a Transaction previously processed, unless required by applicable law.
11. Indemnification. Invoice Cloud shall indemnify and hold City, employees, attorneys, and agents, harmless
from any losses, liabilities, and damages (including, without limitation, City’s costs, and reasonable attorneys’
fees) arising out: (i) failure by Invoice Cloud to implement commercially reasonable measures against the theft
of the Customer Data; or (ii) its total failure to deliver funds processed by Invoice Cloud as required hereunder
(which relates to payments due from Invoice Cloud for Transaction Data). This indemnification does not apply
to any claim or complaint relating to City’s failure to resolve a payment dispute concerning debts owed to City
or City’s negligence or willful misconduct or violation of any applicable agreement or law.
12. Fees.
Invoice Cloud will not charge fees related to the initial setup, initial implementation and personalization of its
standard Service unless a fee is included in the Biller Order Form. Invoice Cloud will charge the Biller or payer
fees as provided in the Biller Order Form. In addition, Invoice Cloud reserves the right to charge for changes to
the setup, implementation or personalization performed after the completion of initial setup or implementation
and any other requested work or changes including the following services, at its then standard rates:
• new file/biller set up
• template changes
• custom reports and other custom development
• new bill printer support
• invoice file format changes resulting in revision of integration/data translation
• re-implementation of a site/system and/or new billing system
• payment file revisions
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• loading pdfs and importing/loading invoices
• conversion of biller customer registrations/passwords (post initial implementation)
• balance forward of invoices
• other out of scope services
13. Limitation of Liability. INVOICE CLOUD’S LIABILITY TO THE CITY FOR DAMAGES FOR ANY
AND ALL ACTIONS ASSOCIATED WITH THIS AGREEMENT OR THE SERVICE SHALL IN NO
EVENT EXCEED THE AMOUNTS FOR WHICH INVOICE CLOUD IS REQUIRED TO MAINTAIN
INSURANCE COVERAGE UNDER THIS AGREEMENT. IN NO EVENT SHALL INVOICE CLOUD
AND/OR ITS LICENSORS BE LIABLE TO ANYONE FOR ANY INDIRECT, PUNITIVE, SPECIAL,
EXEMPLARY, INCIDENTAL, CONSEQUENTIAL (INCLUDING LOSS OF DATA, REVEN UE,
PROFITS, USE OR OTHER ECONOMIC ADVANTAGE) ARISING OUT OF, OR IN ANY WAY
CONNECTED WITH THIS SERVICE, EVEN IF THE PARTY FROM WHICH DAMAGES ARE
BEING SOUGHT OR SUCH PARTY'S LICENSORS HAVE BEEN PREVIOUSLY ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. Certain states and/or jurisdictions do not allow the exclusion of
implied warranties or limitation of liability for incidental, consequential or certain other types of damages,
so the exclusions set forth above may not apply to the City.
14. Export Control. The City agrees to comply with United States export controls administered by the U.S.
Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, and other
U.S. agencies.
15. Notice. Any notice under this Agreement shall be given in writing and hand-delivered or mailed by first class
U.S. Mail to the other party’s address, as follows:
For notice to City: City of Apple Valley
Attention: City Clerk
7100 West 147th Street
Apple Valley, MN 55124
For notice to Invoice Cloud: Invoice Cloud, Inc.
Attention: Client Services
30 Braintree Hill Office Park, Suite 303
Braintree, MA 02184
Notice shall be deemed to have been given upon receipt, if hand-delivered, or two business days after mailing.
16. Assignment. This Agreement may not be assigned by either party without the prior written approval of the
other party but may be assigned without such party’s consent to (i) a parent or subsidiary, (ii) an acquirer of assets,
or (iii) a successor by merger. If this Agreement is assigned without the City’s consent, the City may terminate
this Agreement without penalty. Any purported assignment in violation of this section shall be void.
17. Insurance.
Invoice Cloud agrees to maintain in full force and effect during the term of the Agreement, at its own cost, the
following coverages:
a. Commercial General or Business Liability Insurance with minimum combined single limits of One Million
($1,000,000) each occurrence and Two Million ($2,000,000) general aggregate.
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b. Umbrella Liability Insurance with minimum combined single limits of Five Million ($5,000,000) each
occurrence and Five Million ($5,000,000) general aggregate.
c. Automobile Liability Insurance with minimum combined single limits for bodily injury and property
damage of not less than One Million ($1,000,000) for any one occurrence, with respect to each of the
Invoice Cloud’s owned, hired or non-owned vehicles assigned to or used in performance of the Services.
b. Errors and Omissions Insurance (Professional Liability and Cyber Insurance) with limits of liability of at
least One Million Dollars ($1,000,000) per claim and in the aggregate.
The City shall be endorsed as an additional insured on all of the insurance policies except Errors and
Omissions/Professional Liability Insurance.
Invoice Cloud agrees to provide certificates of insurance evidencing such coverages to City upon request.
18. Immigration Laws. For Services performed within the United States, Invoice Cloud will assign only
personnel who are either citizens of the United States or legally eligible to work in the United States. Invoice
Cloud represents and warrants that it has complied and will comply with all applicable immigration laws with
respect to the personnel assigned to the City.
19. General. This Agreement shall be governed by the laws of the State of Minnesota, without regard to the
choice or conflicts of law provisions of any jurisdiction. No text or information set forth on any other purchase
order, preprinted form or document shall add to or vary the terms and conditions of this Agreement. If any
provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, then such
provision(s) shall be construed, as nearly as possible, to reflect the intentions of th e invalid or unenforceable
provision(s), with all other provisions remaining in full force and effect. No joint venture, partnership,
employment, or agency relationship exists between City and Invoice Cloud as a result of this agreement or use of
the Service. The failure of either party to enforce any right or provision in this Agreement shall not constitute a
waiver of such right or provision unless acknowledged and agreed to by such party in writing. All rights and
obligations of the parties in Sections 4, 5, 8, 11, and 19 shall survive termination of this Agreement. This
Agreement comprises the entire agreement between City and Invoice Cloud and supersedes all prior or
contemporaneous negotiations, discussions or agreements, whether written or oral between the parties regarding
the subject matter contained herein. City agrees that Invoice Cloud can disclose the fact that City is a paying
customer and the edition of the Service that City is using.
Additional terms and conditions and definitions are set forth in Exhibit “B” attached hereto and incorporated
herein.
IN WITNESS WHEREOF, the parties have executed this Agreement and the Biller Order Form.
Invoice Cloud, Inc.,
a Delaware corporation
Dated: ______________, 2017 Robert Lapides
By: ________________________
Its: President, Government, Utility and Business
Services Division
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City of Apple Valley,
a Minnesota municipal corporation
Dated: ______________, 2017 ___________________________
By: Mary Hamann-Roland
Its: Mayor
___________________________
By: Pamela Gackstetter
Its: City Clerk
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EXHIBIT A
Statement of Work (SOW)
Overview
The Invoice Cloud (IC) suite of services (The Service) will give the City of Apple Valley (Biller)
and its customers the ability to accept online payments for invoiced and non-invoiced items. The
Service will allow the City of Apple Valley to offer online payment processing in a securely
hosted real-time environment. Customers will be able to locate, view and print bills or invoices
and payment records online and pay using credit cards, debit cards, and electronic checks.
Definitions:
1. Biller – Merchant / City of Apple Valley
2. Payer – Client customer, resident, person paying a bill or invoice
3. EBPP – Electronic Bill Presentment & Payment
4. Bill – Bill and Invoice are used synonymously throughout this document
5. RTDR - Real-Time Data Refresh – collects and aggregates the data as soon as a user
accesses a specific function
6. NTDR – Near-Time Data Refresh – integration that happens periodically; the data is
collected immediately but it is not aggregated until later – data can be processed every
day, every hour or even every few minutes
1. Security and Industry Compliance
Invoice Cloud maintains full compliance with current Payment Card Industry (PCI)
standards, Cardholder Information Security Program (CISP) regulations and N ational
Automated Clearinghouse Association (NACHA) rules and guidelines. Invoice Cloud will
be responsible for the security of all cardholder data that Invoice Cloud possesses.
a. PCI - Invoice Cloud will provide secure, private and PCI compliant storage of
Biller’s customer payment information that is certified by Visa/MasterCard. Data is
secure during collection and transmission via SSL with our patent pending encryption
technology. All confidential information will be treated in accordance with the PCI
standards.
b. Software as a Service (SaaS) Architecture – All Biller customer financial and
payment information and the invoice presentment and payment processing
application is housed offsite from Biller.
c. Browser Compatibility - Invoice Cloud supports the most current version of the
industry’s most common browsers.
2. Data Integration
Invoice Cloud does maintain an integration with Harris / Advanced. The integration for the
City of Apple Valley will include the functionality found in Appendix B.
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3. Payer Portal
The Payer Portal is an electronic bill presentment and online payment portal where a Biller’s
customer (Payer) can view a bill and then proceed, within the same user interface, to make an
online payment.
a. Invoice Cloud will present bills electronically through a payer portal that is branded
for Biller or via an email notification, if the Payer provides an email address.
b. The electronic invoice presentment will simulate the paper invoice Biller uses and
will be available in PDF and/or html format.
d. The Service may provide the Payer the option of making a payment via credit card
(Visa, MasterCard, American Express and Discover) or electronic check (also
referred to as ACH, eCheck, EFT).
e. The Service provides the Payer a one-time online payment option without
registration, and the capability to register to access Payer’s account history, schedule
a payment, or set up AutoPay payments.
f. A Payer will have the ability to choose their payment date (also known as scheduled
payments).
g. The system will accept partial, full, or overpayments as defined by the Biller.
h. The Payer will register with the Service using the authentication method designated
by Biller.
i. Linking Accounts - After registering with the Service, the Payer will be able to login
into their account(s). If the Payer has multiple accounts and uses the same
authentication information for all accounts, the Payer will be able to link their account
and view from a single registration. The Payer will then have the option to choose
which account they would like to pay or view in further detail.
j. The Payer will receive an email confirmation of payment at the conclusion of any
payment process.
k. The Payer will have the ability to search and access historical bills once they register
with The Service. The Service will store twenty-four (24) months of rolling history
from the point of Biller’s first invoice file upload to The Service. This includes
invoice history and account history.
l. Biller has the option of allowing the Payer to pay via different payment methods
which include online, IVR, IC Biller Portal, Pay by Text, CloudCSRConnect and
CloudPOSConnect.
m. Payers who have scheduled a payment or registered for AutoPay will receive email
notifications from The Service of pending payments.
n. The Service includes shopping cart functionality.
o. The Service will allow the Payer the option to elect paperless billing.
p. A Payer registered for paperless billing will be automatically placed back on paper
billing if their email address is undeliverable; notification of the Payer’s
undeliverable email address will be sent to Biller via email.
q. The Service complies with Federal E-Signature Act for paperless billing and AutoPay
by providing a system in which a Payer must confirm enrollment in paperless billing
and/or AutoPay by responding to an email sent after the Payer registers for paperless
billing and/or AutoPay through online self-service.
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4. Biller Portal
The Biller Portal is an administrative portal where Biller staff will have secure access to
reporting, search customers, search invoices, search payments, initiate payments or credits,
login as a Payer, modify email templates, etc.
a. Biller can log in as the Payer on either the Biller or Payer Portal and make a payment
on behalf of the Payer. There is an audit trail for who made the payment, and the
source of every payment (CSR, Pay by Text, AutoPay, Web, IVR, etc.).
b. Biller will have the capability of blocking future payments by specific Payer and
payment method type (i.e. Credit Card or eCheck (ACH).
c. Permissions – The Biller Portal includes a table of role based permissions,
determined by the Biller’s System Administrator. Each permission is applied to a
user ID on an individual basis to maximize flexibility. The system administrator can
allow or disallow access to functions such as viewing data, creating reports, resending
email notices, processing payments, credits or refunds, editing email templates and
more. Since it is controlled by the Biller’s administrator, changes can be made
quickly on an as needed basis.
d. Administrative Email Notifications - Biller may set up the system to send several
administrative notifications and request system notifications be sent to multiple staff
members. This allows different departments to get the information they need in a
timely manner. The notifications include:
• ACH Reject Notifications
• Batch Close Notifications
• Daily Management Report
• File Processing Notifications
• Month End Billing Invoice
• Paperless Customer Email Bounce Daily Report
• Request System Notifications (this is the ticketing system available in the
Invoice Cloud payer portal).
• Status Notifications (notifications of planned outages, new features, etc.)
e. Biller Controlled Configuration Options – The Biller Portal includes several Biller
controlled configurable options to customize the way payments and customer
accounts are handled. The Biller will be able to configure for:
• allowing Auto-Pay and scheduled payments
• allowing customers to update their phone or mailing address through the payer
portal
• allowing customers to pay less than, or more than the balance due based on
receivable type
• updating Refund Policy description
• updating customer service phone number
5. Biller Portal - Reporting
Biller can access a selection of pre-configured reports. Biller can request reports for daily,
monthly, or date range activity. Most reports can be exported to Excel files or scheduled for
download as a custom report, as indicated by asterisk (*) in the report name. All stored
payment data is truncated and this is reflected in all reports.
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a. Reports:
b. Search Customers*
c. Search Invoices
d. Search Payment Transactions*
e. Monthly Summary
f. Registration Report*
g. Autopay Report*
h. Paperless Report*
i. Data Synchronization History
j. EFT/ACH Rejects*
k. View Scheduled Payments*
l. Invoice File History
m. Import Errors
n. Daily Payments Received*
o. Total Outstanding Invoices
p. Email Notification Summary
q. Email Statistics
r. Email Tracking
s. Bounced Email Report
• Email Statistics
• Email Tracking
• Bounced Email Report
6. Payer Email Notifications
Invoice Cloud provides a set of customizable email notification templates for each invoice
type that are delivered for numerous events surrounding electronic invoice presentment and
payment activity. Email notifications may be customized through the Biller Portal using a
Word style editor and options to insert secure hyperlinks to website, links to electronic
documents such as newsletter or bill inserts, and/or variable fields selected from the Biller’s
data file.
a. Up to three (3) invoice notifications can be scheduled based on a date or number of
days from the invoice due date. Second and third notifications will only be sent to
Payers with an outstanding balance, a scheduled payment, or Payers who have signed
up for Auto-Pay.
b. At the discretion of Biller, Payer email notifications can be delivered for each of the
following events:
• First Invoice Email Notification
• Second Invoice Email Notification
• Third Invoice Email Notification
• Payment Transaction Receipt
• Declined Auto Pay Transaction
• Late Fee Email Notification
• Declined Scheduled Payment Notification
• Registered Customer Welcome Email
• AutoPay Registration Notification
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• Paperless Registration Notification
• ACH Reject/Chargeback Notices (with reason codes and descriptors)
• Credit Card Expiration Notification
• Scheduled Payment Confirmation
• AutoPay Reminder Notification
• FlexPay Confirmation Notification
• Scheduled Payment Reminder
• Paperless Off Confirmation
• Online Bank Direct Payment Receipt
• Check 21 Payment Receipt
• Linked Accounts First Notice Notification
• Linked Accounts Second Notice Notification
• Linked Accounts Second Notice Notification
• AutoPay Off Confirmation
• Conveyed Customer Notification
• Multiple Registered Customers Welcome Email
• Recurring Scheduled Payment Confirmation
• Recurring Scheduled Payment Canceled
7. Business Rules
The Invoice Cloud solution is designed to allow maximum flexibility for customers and
Billers. There are many rules currently available and we will also undertake the creation of
new business rules. Each bill type operates independently and can accept different payment
types as well as other business rules. At Biller’s option, multiple business rules can be
applied to each bill type. Invoice Cloud provides flexibility regarding business rules to
support specific needs, including:
a. Ability to allow partial payments, over payments, full balance only, or late fees.
b. Ability to allow payments beyond the due date - The Service is designed to
accommodate Biller specific business rules like allowing payments beyond their due
date.
c. Ability to allow for multiple payment types for one customer for the same bill - The
Service allows multiple payment types from one customer for the same bill when
partial payments are allowed. Credit/debit cards and eChecks (ACH) can be run
separately and an unlimited number of remittance types can be used. For example, a
customer can pay part of a bill with a checking account, another part with a credit
card and the remainder with a second credit card of a different type.
8. Implementation Process
Invoice Cloud assigns an Implementations Manager (IM) to each Biller. The IM will be the
Biller’s primary contact during the implementation process and coordinates all necessary
resources from Biller, Biller software company, Invoice Cloud, and any sub-contractors. The
IM will provide the Biller with the following documents to facilitate the project:
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a. New Biller Questionnaire & Questionnaire Key – Documents critical information
needed to setup and initiate the service including information on business rules and
feature selection.
b. Project Timeline – Details project schedule and milestones.
c. Testing & Training Plan – This plan walks the Biller through a set of user
acceptance testing criteria and facilitates training on The Service.
9. Support & Training
a. Business Hours – The business hours will be Monday through Friday from 8 a.m. to
8 p.m. Eastern Standard Time. Note: Biller Support hours are 8 a.m. to 8 p.m. EST.
Payer Support hours are currently 8 a.m. to 4 p.m. EST.
b. Help Desk - The Service will provide a helpdesk ticketing system for Biller within
the Biller Portal to get help from Invoice Cloud client support team. This tool will
allow Biller to track and retain resolutions for historical reference.
c. Payer Support – The Payer Support is two tiered with Biller staff as the first line of
support regarding account, registration and billing questions. Issues with the Invoice
Cloud service operation or incorrect credit card charges will be routed to Invoice
Cloud Client Support via telephone or a Biller helpdesk ticket.
d. Biller Support - If Biller encounters an inquiry which they cannot resolve, Biller will
create a helpdesk support ticket. Invoice Cloud Customer Support will resolve the
issue and if applicable provide training to Biller on how to resolve that type of issue
in the future. Invoice Cloud will make reasonable efforts to resolve tickets in a timely
matter; most tickets will be resolved within twenty-four (24) business hours. Biller
and technical support is available during business hours.
i. Routine Technical Support - Technical Support is available during business
hours. Biller may call customer support directly; however, the use of the
helpdesk ticketing system is encouraged as the preferred method of contact.
Invoice Cloud staff views all tickets as they are submitted and routes them to the
appropriate person for resolution.
ii. Emergency After-Hours Support – The helpdesk service is monitored after
business hours and emergency support issues are addressed within one (1) hour.
An emergency support issue is defined as an issue involving the system being
down and inoperable and does not include Payer payment issues. Biller may
request email notification be provided in the event the system is down and
inoperable.
e. Service Enhancements - Most enhancements do not require action on the part of
Biller. Upgrades are done at the Invoice Cloud server level, so there are no
mandatory actions for Biller to take. Support levels are not affected by
enhancements.
f. Biller Training- Biller staff will be guided in how to use the system through in house
training, documentation, remote live sessions, and access to our client support team.
• All standard training will be done remotely. Invoice Cloud’s training personnel
will provide sessions for both Payer and Biller portals for Biller’s staff.
• Separate training is conducted for Biller’s technical staff regarding the uploading
of bill files and any other applicable processes.
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• Ongoing phone and Go-To-Meeting training will be provided during the first
month of use at no additional cost to Biller.
10. Marketing
Invoice Cloud provides marketing support that our Billers can use to promote the EBPP and
IC payment solutions to its Payers, at no charge. Invoice Cloud’s marketing group will
schedule a 1 hour conference call to review Invoice Cloud’s recommended best practices for
promoting The Service. Sample templates will be provided for each item and customizations
can be made upon request. The marketing collateral that Invoice Cloud provides may
include:
• Bill Inserts
• Newsletters
• Envelope Teasers
• Pay Button Link
• Posters with Acrylic Stands for Payment Counters
• Business card sized take-away cards with QR code
• Local cable/TV station announcement
11. CloudIVRConnect™
The IC CloudIVRConnect allows Billers to accept payments via our interactive voice
response system. It provides customers with 24-hour access to account status and billing
information (total balance due, past due amount, last payment made, next billing date etc.).
The following options are available:
• Provides for a toll-free call and a caller ID number set by the Biller
• Supports messaging in both English and Spanish
• Provides for a customizable initial greeting (includes City/County/Company name) –
all remaining prompts are standard
• Ability to pay with credit card (Visa, MasterCard, Discover, American Express),
debit card, or eCheck (ACH)
• Replays information with Invoice Cloud generated confirmation number
12. CloudSMSConnect™
The IC CloudSMSConnect allows Billers to accept payments via SMS text messaging. The
following options are available:
• Provides interactive registration and service sign-up confirmation
• Sends notification when new bills are available for payment
• Ability to pay with credit card (Visa, MasterCard, Discover, American Express),
debit card, or eCheck (ACH)
• Allows for payment utilizing a stored-payment method
This SOW contains many products, services and payment methods. Only the specific products,
services and payment methods selected by the City of Apple Valley, as outlined in the Biller Order
Form, are included in the delivery of products, services and payment methods.
8
Appendix A: System Modifications
As outlined below, Invoice Cloud has agreed to make the following changes to the setup and
functionality of our platform:
NONE
9
Appendix B: Integration Supported Features (The Integration Model will be defined
within 45 days of execution of the Agreement)
Software Platform Name
/ Software Company Name
Advanced Utility Systems
/ Harris Computer Corporation
PRODUCTS
EBPP X
Invoice Types Utilities
IVR X
Pay by Text X
CloudPOSPay
CloudCSRPay
KIOSK
DATA EXCHANGE Method Frequency
Invoices FTP Each Billing
Payments Data Pump Near Time
AutoPay Flags Data Pump Near Time
Paperless Flags Data Pump Near Time
Account Balances RTDR Real Time
Block Payment Method (Credit/ACH) Manual As Needed
INVOICE FILES
IC Translates file X
Historical Data (2 years shown online) X
BILL PRESENTMENT
PDF Extraction (Partial/Full)
Templates
Link to PDFs
BATCH CLOSE
Standard or Custom Standard
CUSTOM OPTIONS
Single Sign-on
Branded Biller Portal X
Branded Payer Portal X
BILLER OPTIONS
Display Easy Pay
10
Appendix C: Biller Deliverables
Deliverable
Sample Invoice File (.bif)
Web services installed
Firewall access granted
…ADD TO THIS LIST
1
EXHIBIT B
TERMS AND CONDITIONS
1. Definitions. As used in the Agreement and in any Biller Order Form now or hereafter:
"Agreement" or “City Agreement” means these terms and conditions, any City Order Form,
whether written or submitted online and any materials available on the Invoice Cloud website
specifically incorporated by reference herein;
“Biller Data” means invoices and bills of the Biller;
“Biller Order Form” means the order form referencing the services to be performed by Invoice
Cloud and any add on services under any add on Biller Order Form.
“Chargeback” is a reversal of a Transaction initiated by a credit card company, processor, bank
or other financial institution that City previously presented to Invoice Cloud under this
Agreement.
"Content" means the information and documents made available to City by Invoice Cloud
in the course of using the Service.
“Customer” shall include customers of water, sanitary sewer, storm sewer and street light
utility services of City.
"Customer Data" means any data, information or material provided or submitted by City or its
Customers to the Service in the course of using the Service.
"Effective Date" means the date this Agreement and Biller Order Form are fully executed by
City and Invoice Cloud.
"Intellectual Property Rights" means unpatented inventions, patent applications, patents,
design rights, copyrights, trademarks, service marks, trade names, domain name rights, mask
work rights, know-how and other trade secret rights, and all other intellectual property rights,
derivatives, integration components and application programming interfaces thereof, and
forms of protection of a similar nature anywhere in the world;
“Integration Components” means software, which integrates the Service with third party
software, and any updates or revisions thereto. "Invoice Cloud" means collectively
Invoice Cloud, Inc., a Delaware corporation;
"Invoice Cloud Technology" means all of Invoice Cloud's proprietary technology (including
software, hardware, products, processes, algorithms, user interfaces, know-how, techniques,
designs and other tangible or intangible technical material or information) made available to
City or otherwise developed by Invoice Cloud in providing the Service;
“Payment Instrument Transaction” is transaction conducted between City and its Customers
with respect to an account, or evidence of an account, authorized and established between a
Customer and a credit card association or issuer, or representatives or members thereof that
City accepts from Customers as payment for the Services. Payment Instrument Transactions
include, but are not limited to, transactions processed by credit and debit cards, ACH, EFT and
2
Check 21 transactions, stored value cards, loyalty cards, electronic gift cards, authorized
account or access numbers, paper certificates and credit accounts.
"Order Form" or “City Order Form” means the form evidencing the initial subscription for the
Service and any subsequent City Order Form, specifying, among other things, the services
contracted for, the applicable fees, the billing period, and other charges as agreed to between
the parties, each such City Order Form to be incorporated into and to become a part of this
Agreement (in the event of any conflict between the terms of this Agreement and the terms of
any such City Order Form, the terms of this Agreement shall prevail);
“Reserve Account” means a City account which is maintained in order to protect Invoice Cloud
against the risk of, among other things, existing, potential, or anticipated Chargebacks and to
satisfy the other obligations under the Agreement.
"Service(s)" means Invoice Cloud's billing and payment service, the Content, the Invoice Cloud
Technology and other corporate services developed, operated, and/or maintained by Invoice
Cloud, accessible via www.invoicecloud.com or another designated web site or IP address, or
ancillary online or offline products and services provided to City by Invoice Cloud, to which
City are being granted access under this Agreement, including the Invoice Cloud Technology
and the Content.
“Submitter” means the City’s status under the Agreement and Order Form where City’s
Customers submit Transaction Data directly to the payment processor or credit card processor
who then processes the Transaction Data with the associated convenience fee being paid to
Invoice Cloud and Invoice Cloud being responsible to pay the applicable convenience to the
payment processor.
“Transaction” is a transaction conducted between a Customer and Invoice Cloud (on behalf of
Submitter) utilizing either a Payment Instrument or a bill presentment in which consideration
is or to be exchanged or tax is or to be due between the Customer and City;
“Transaction Data” means the written or electronic record of a Transaction, including but not
limited to an authorization code or settlement record and utility bill.
2. City’s Responsibilities. City shall abide by all applicable laws and regulations in
connection with City’s use of the Service, including those related to data privacy,
communications, export or import of data and the transmission of technical, personal or other
data. City shall: (i) notify Invoice Cloud immediately of any unauthorized use of any password
or account or any other known or suspected breach of security in regard to the Service; and (ii) not
impersonate another Invoice Cloud user or provide false identity information to gain access to or
use the Service. City may not: (i) knowingly send to Invoice Cloud material containing software
viruses, worms, Trojan horses or other harmful computer code, files, scripts, agents or programs;
(ii) interfere with or disrupt the integrity or performance of the Service or the data contained
therein; or (iii) attempt to gain unauthorized access to the Service or its related systems or
networks. City shall not: (i) license, sublicense, sell, resell, transfer, assign, distribute or
otherwise commercially exploit or make available to any third party the Service in any wa y;
(ii) modify or make derivative works based upon the Service; (iii) Recreate, "frame" or
"mirror" any portion of the Service on any other server or wireless or Internet-based device;
(iv) reverse engineer the Service; or (v) copy any graphics of the Service.
3
Invoice Cloud is not responsible for any City postings in error due to delayed notification from
credit card processor, ACH bank and other related circumstances.
City agrees to provide Invoice Cloud with complete and accurate billing and contact
information. This information includes City’s legal name, street address, e-mail address, and
name and telephone number of an authorized billing contact and License Administrator. City
agrees to update this information within 30 days of any change to it.
City is required to ensure that it maintains a fair policy with regard to the cancellation of
services and adjustment of Transactions. City is also required to disclose any cancellation
policies to Invoice Cloud and any applicable payment processors and City’s Customers, as
requested.
Any change in a cancellation policy with the transactions underlying the Transaction Data must
be submitted to Invoice Cloud, in writing, not less than 21 days prior to the effective date of
such change.
If City allows or is required to provide a price adjustment, or cancellation of services in
connection with a Transaction previously processed, City will prepare and deliver to Invoice
Cloud Transaction Data reflecting such refund/adjustment within 2 days of resolution of the
request resulting in such refund/adjustment. The amount of the refund/adjustment with respect
to Transactions under the Service cannot exceed the amount shown as the total on the original
Transaction Data. City may not accept cash or any other payment or consideration from a
Customer in return for preparing a refund to be deposited to the Customer’s account; nor, with
respect to credit card transactions, may City give cash/check refunds to a Customer in
connection with a Transaction previously processed, unless required by applicable law.
Individual users, when they initially log in, may be asked whether or not they wish to receive
marketing and other non-critical Service-related communications from Invoice Cloud from
time to time. They may opt out of receiving such communications at that time or at any
subsequent time by changing their preference under
http://www.invoicecloud.com/privacy.html. Note that because the Service is a hosted, online
application, Invoice Cloud occasionally may need to notify all users of the Service (whether
or not they have opted out as described above) of important announcements regarding the
operation of the Service.
3. Chargebacks. If City is subject of excessive Chargebacks, in addition to Invoice
Cloud’s other remedies under this Agreement, Invoice Cloud (or the payment processor) may
take the following actions upon 60 days written notice to City: (i) request that City in every
case commence issuing refund and related payments directly to Customer; (ii) notify City of a
new rate that will be charged to process Chargebacks; (iii) collect from City an amount
reasonably determined by Invoice Cloud (or the payment processor) to be sufficient to cover
anticipated Chargebacks and all related fees, penalties, expenses, and fines or request a Reserve
Account (where a Reserve Account is otherwise required under the terms of this Agreement or
other agreement with Invoice Cloud or any payment processor); or (iv) terminate the
Agreement. City may terminate this Agreement by written notice to Invoice Cloud within 60
days after receipt of any notice under this paragraph. City also agrees to pay any and all
penalties, fees, fines and costs assessed against Invoice Cloud (or the payment processor) by
any government entity relating to City’s violation of this Agreement, or other agreement related
thereto.
4
City agrees that it is fully liable if any Transaction, for which Invoice Cloud has provided City
credit or paid City, is the subject of a Chargeback or ACH rejections or reversals or other
refunds or credits. To the extent Invoice Cloud has paid or may be called upon to pay a
Chargeback, refund or adjustment for or on the account of a Customer and City does not
reimburse us as provided for in this Agreement, or has insufficient funds to draw from in the
City’s Debit Account (to the extent applicable as provided in Section 4 below) then for the
purpose of our obtaining reimbursement of such sums paid or anticipated to be paid, City shall
indemnify, defend and hold Invoice Cloud harmless therefrom. The City’s Debit Account will
contain sufficient funds to cover any estimated exposure based on reasonable criteria for
Chargebacks, ACH rejections or reversals, credits, returns, and all additional liabilities
anticipated under this Agreement, including, but not limited to, Chargebacks, fines, fees and
penalties. Invoice Cloud may (but is not required to) apply funds in the City’s Debit Account
(to the extent applicable as provided in Section 4 below) toward, and set off any funds that
would otherwise be payable to City against, the satisfaction of any amounts which are or may
become due from City pursuant to this Agreement. Invoice Cloud may, at its sole discretion,
collect fees related to Chargebacks and ACH rejections and reversals, or other refunds or
credits from City’s customers.
The following are some of the most common reasons for Chargebacks; in no way isthis
intended to be an exhaustive list of possible Chargeback reasons:
(1) Failure to issue a refund to a Customer as required.
(2) Invoice Cloud did not receive City’s response to a Retrieval Request within 7 days
or any shorter time period required by the Payment Brand Rules.
(3) A Customer disputes the Transaction, or claims that the Transaction is subject to a set-
off, defense, or counterclaim.
Invoice Cloud may receive a Chargeback from a Transaction where the possibility of
Chargebacks are noted as part of the Service. Some common reasons for Chargebacks are
listed. In the event that Invoice Cloud receives a Chargeback, City shall reimburse Invoice
Cloud for such Chargebacks (which may include Invoice Cloud withdrawing such amounts
from the City’s Debit Account). In addition, City shall be responsible to Invoice Cloud for
charges against any reserves required by payment or credit card processors; and any
Chargebacks, by any party, including without limitation Chargebacks claimed by any payment
and credit card processors, bank, or other financial services organization.
4. City Deposit Account Automatic Debit. Except where prohibited by applicable law,
City shall establish a Deposit Account(s) whereby Invoice Cloud will automatically withdraw
from the City’s account(s) used for this purpose (“City’s Debit Account(s)”) the fees referenced
in this Agreement and any Chargebacks, ACH rejections or reversals, refunds and other fees due
hereunder resulting therefrom. City shall be responsible for and pay all fees or charges relating
to City’s Debit Account and the automatic debit facility, in accordance with the terms thereof.
In addition, with respect to any invoices and/or payments that are processed through the
Service, the City’s agreements with all such credit card processers, bank card issuers, ACH and
check processers shall require remittance and payment to Invoice Cloud, of all fees and to no
other account. City shall maintain sufficient funds in the City’s Debit Account to pay all
periodic fees, Chargebacks, ACH rejections, reversals, refunds and other fees due hereunder
resulting therefrom.
Annex to Biller Agreement Terms and Conditions (Annex”) Version 1.01 1
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Annex to Biller Terms and Conditions for American Express Processing (“AMEX”) (Annex”)
By executing this Annex, the City of Apple Valley (the “Biller”), is agreeing to comply with the AMEX Rules as they pertain to Transactions you
submit for processing through the Invoice Cloud Services. The Biller has contracted with Invoice Cloud, to obtain AMEX card processing
services on the Biller’s behalf. This Annex supplements the Biller Agreement Terms and Conditions. All capitalized terms used in this Annex
have the same meaning as ascribed in the Biller Agreement Terms and Conditions, unless otherwise defined herein.
1) Settlement
a. Upon receipt of the Biller’s Transactions, AMEX will process the Transactions and facilitate the funds transfer between
American Express, the Biller, and Invoice Cloud.
b. AMEX will provide provisional credit to the Bank Account you designate hereunder under the Funding Schedule.
2) Processing and Payment.
The Biller and Invoice Cloud agree that all Convenience Fee Transactions will be submitted to AMEX under the Biller Agreement, all
Transactions will be submitted by Invoice Cloud, Inc. on behalf of the Biller to AMEX, all AMEX processing fees that may apply associated with
Transaction shall be paid by Invoice Cloud, all Chargebacks, returns and similar charges will be paid by the Biller, and all fees, for the
Convenience Fee Transactions shall be paid by Invoice Cloud. Convenience Fee Transactions will be transferred directly to the bank account
designated by Invoice Cloud and settlement funding for Transactions will be transferred to the bank account designated by the biller.
3) Reduction of Payments to Biller
Unless otherwise agreed to by the parties, the proceeds payable to the Biller shall be reduced by all Chargebacks, customer refunds and other
applicable charges. Invoice Cloud is hereby authorized to draw from Biller’s account for this purpose. If the proceeds payable to the Biller do
not represent sufficient credits, or the those proceeds or such account does not have a sufficient balance to pay amounts due from you under
these guidelines, Invoice Cloud may pursue one or more of the following options: (i) demand and receive immediate payment for such
amounts; (ii) debit a Biller bank account for the amount of the negative balance; (iii) withhold settlement payments to the Biller until all
amounts are paid, (iv) delay presentation of refunds until a payment is made to us of a sufficient amount to cover the negative balance; and (v)
pursue any remedies we may have at law or in equity.
4) Chargebacks
a. The Biller may receive a chargeback for a number of reasons. The following are some of the most common reasons for
chargebacks,
i. You do not issue a refund to a customer upon return or non delivery of service
ii. An authorization/approval code was required and not obtained
iii. The transaction was fraudulent
iv. The customer disputes the card sale
v. The customer refuses to make payment for a card sale because in the customer’s good faith opinion,
a claim or complaint has not been resolved or has been resolved by you but in an unsatisfactory manner. b.
Chargebacks and the Biller’s Responsibility
i. The Biller is fully responsible for any and all chargebacks related to their AMEX account(s).
ii. Upon a Chargeback, AMEX will automatically deduct the amount of the chargeback from the Invoice Cloud,
Inc’s bank account.
iii. The Biller hereby gives permission for Invoice Cloud to withdraw the chargeback amount from the biller’s
bank account, described in section 6 of this Annex, within 24 hours of the chargeback being deducted from
Invoice Cloud’s bank account by AMEX.
Annex to Biller Agreement Terms and Conditions (Annex”) Version 1.01 2
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5) Data Security and Privacy
By signing below, the Biller represents that they do not have access to any Card Information data and you as the Biller will not request such Card
Information from Invoice Cloud. In the event Card Information in connection with the processing services provided by Invoice Cloud or AMEX under
these guidelines, Biller agrees not use it for any fraudulent purpose or in violatio n of any AMEX or applicable law and the Biller will comply with all
applicable AMEX Rules. If at any time you the Biller believe that Card Information has been compromised, you the Biller must notify AMEX and Invoice
Cloud promptly and assist in providing notification to the proper parties. You as the Biller must ensure your compliance. You as the Biller may not use
any Card Information other than for the sole purpose of completing the Transaction authorized by the payer for which the information was provided
to you.
6) Funding Schedule
In order to receive funds from AMEX you must maintain a bank account that is a member of the Automated Clearing House System and the
Federal Reserve wire system. You must designate a bank account for the deposit and settlement of funds and the debit of any fees and costs
associated with processing of Transactions. The deposits will come from AMEX and any fess and chargebacks drafted by Invoice Cloud. Biller is
herby authorizing AMEX to initiate electronic credit entries to your bank account. The biller is also authorizing Invoice Cloud, to make initiate
any necessary debits and adjustments to the said Biller’s bank account. In the event of the said Biller’s failure you shall not sell, transfer or
disclose any transactional or credit card information to third parties.
a. If otherwise agreed to by Amex, the said Biller and Invoice Cloud, the proceeds payable to the bank account shall be
equal to the amounts received by AMEX in respect of your Card transactions.
b. Invoice Cloud shall use the bank account listed below to draft account when and if required as outlined in this Annex.
Name of Bank: Anchor Bank Account Name: City of Apple Valley
ABA NO: 096015232 Account NO: 0300708
1) Definitions
“Card” is an account, or evidence of an account, authorized and established between a customer and AMEX payment for a good or
service.
“Chargeback” is a reversal of a Transaction you previously presented to Amex and/or Invoice Cloud pursuant to Payment Brand Rul es.
“Transaction” is a transaction conducted between a customer and Biller and/or Invoice Cloud utilizing a Card in which consideration is
exchanged between the customer and Biller and/or Invoice Cloud. hereunder.
“Convenience Fee Transaction” is transactions representing a charge to a Customer’s Card for the convenience of using the payment
channel offered by Biller and Invoice Cloud.
“Card Information” is information related to a Customer or a Customer’s Card that is obtained by the Biller or Invoice Cloud from the
Customer’s Card or from the Customer in connection with his or her use of a card. The card information could include, the Card account
number, the Card expiration date, the customer’s name or date of birth, the PIN data, the security code data and any other data read,
scanned imprinted or otherwise obtained from the payment instrument.
Agreed and Accepted by:
City of Apple Valley,
a Minnesota municipal corporation
___________________________
By: Mary Hamann-Roland
Its: Mayor
___________________________
By: Pamela Gackstetter
Its: City Clerk
Date:_______________________
Invoice Cloud, Inc.
By:_
Printed Name:_Robert Lapides_
Title: _President, GUB Division
Date:__________________________
I T E M: 4.L .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Redstone Construction, L L C, for
P roject 2016-104, 2016 Street and Utility I mprovements
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
E ngineering Division
AC T I O N RE Q UE S T E D:
Approve acceptance and final payment on the agreement with Redstone C onstruction, LLC ,
for Project 2016-104, 2016 Street and Utility Improvements, in the amount of $27,748.13 for
an agreement total of $3,261,765.35.
S UM M ARY:
Attached please find the tenth and final payment for Project 2016-104, 2016 Street and
Utility Improvements. All public improvements associated with the project are complete and
in acceptable condition to become public infrastructure of the C ity of Apple Valley. T his
final payment of $27,748.13 will close the agreement with Redstone C onstruction, LLC, and
result in a total construction cost of $3,245,207.06; $16,558.29 or 0.51% under the
agreement amount of $3,261,765.35.
Total project expenses are less than the estimated project costs by $107,651.11.
B AC K G RO UND :
On April 5, 2016, the C ity Council awarded a construction contract to Redstone
Construction, LLC , in the amount of $3,225,845.35 for Project 2016-104, 2016 Street and
Utility Improvements.
On May 12, 2016, the City Council approved Change Order No. 1 to the agreement for
Project 2016-104, 2016 Street and Utility Improvements with Redstone Construction, LLC ,
for the extension and completion of the water main replacement between Hidden Meadow
Road and Surrey Trail in the amount of $35,920.00.
B UD G E T I M PAC T:
Final cost breakdown and funding for the project is summarized below.
Project Expenses: As Awarded Final C ost
C onstruction Agreement $3,225,845.35 $ 3,209,287.06
C hange O rder No. 1 $ 35,920.00
C onstruction C ontingency 161,292.27 115,372.00
Engineering Design & Inspection 276,056.19 232,069.61
Geotechnical, Material Testing, Surveying 192,806.19 155,700.22
Total Estimated Cost $ 3,856,000.00 $ 3,748,348.89
Project Funding:
Road Improvement Fund $ 1,799,000.00 $ 1,820,126.01
Storm Sewer Utility 450,000.00 394,918.61
Water Utility 843,500.00 902,189.08
Sanitary Sewer Utility 763,500.00 631,115.20
Total Estimated Cost $ 3,856,000.00 $3,748,348.89
AT TAC HM E NT S:
F inal Pay Documents
I T E M: 4.M.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove P ersonnel R eport
S taff Contact:
Melissa Haas, Human Resources Manager
D epartment / D ivision:
Human Resources D ivision
AC T I O N RE Q UE S T E D:
Approve the personnel report.
S UM M ARY:
T he employment actions attached to this memo are recommended for City Council
Approval.
B AC K G RO UND :
T he C ity C ouncil's approval of the Personnel Report includes the ratification of the C ity
Administrator's actions in carrying out the terms and conditions of the employment of the
City personnel.
B UD G E T I M PAC T:
Budgeted positions.
AT TAC HM E NT S:
Personnel Report
PERSONNEL REPORT
June 22, 2017
City of Apple Valley
Human Resources
EMPLOYMENT ACTIONS
The following employment actions are recommended for City Council approval:
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Jack Beran Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SMI 6/5/2017
Carolyn Dolan Hire
Food & Beverage Banquet
Server
Part‐Time,
Variable 5105 $ 10.75 Hourly C‐03 6/10/2017
Sarah Enochs Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 6/10/2017
Dean Ericksen Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 5/31/2017
Madeline Ericksen Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C‐02 5/31/2017
Mariah Flohr Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C‐02 5/31/2017
Haley Ford Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C‐02 5/31/2017
Lauren Glas Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 5/31/2017
Isaiah Hall Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SMI 6/5/2017
Sophie Herold Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 5/31/2017
Brian Herzig
Accept
Resignation Liquor Clerk
Part‐Time,
Regular 5090 6/23/2017
Aaron Kellas
Accept
Resignation Civil Engineer
Full‐Time,
Regular 1510 6/19/2017
Sage Kermes Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 5/31/2017
Madison Krchnavy Rehire Lifeguard Seasonal 1930 $ 10.50 Hourly C‐02 6/10/2017
Nicole Lewandowski Rehire Pool Manager Seasonal 1940 $ 16.05 Hourly C‐08 5/31/2017
Hannah Marks Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 6/10/2017
Nickie Martchev Rehire Lifeguard Seasonal 1930 $ 10.50 Hourly C‐02 5/31/2017
Ellie Martchev Rehire Water Safety Instructor Seasonal 1930 $ 12.80 Hourly C‐04 5/31/2017
Ian McCollum Hire Puppet Performer Seasonal 1800 $ 9.75 Hourly C‐01 6/12/2017
Rob Mestas Hire Facility Supervisor
Part‐Time,
Regular 1900 $ 19.43 Hourly 130 6/24/2017
Marsha Miliken
Accept
Resignation Liquor Clerk
Part‐Time,
Regular 5090 6/23/2017
Ben Moorlach Hire Water Safety Instructor Seasonal 1930 $ 11.30 Hourly C‐04 5/31/2017
Jessica Mosley Rehire Pool Manager Seasonal 1940 $ 18.10 Hourly C‐08 6/8/2017
Emily Pachan Rehire Lifeguard II Seasonal 1940 $ 11.60 Hourly C‐03 5/31/2017
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 1 of 2
PERSONNEL REPORT
June 22, 2017
City of Apple Valley
Human Resources
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Nicole Pawek Rehire Pool Attendant Seasonal 1940 $ 11.05 Hourly C‐01 5/31/2017
Gary Pearson Hire Liquor Clerk
Part‐Time,
Regular 5060 $ 11.00 Hourly L‐1 6/6/2017
Emily Persons
Accept
Resignation Liquor Clerk
Part‐Time,
Regular 5020 6/23/2017
Andrew Reinhardt Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C‐02 5/31/2017
Ja'Quan Robinson Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SMI 6/19/2017
Sydney Schliesing Hire Lifeguard II Seasonal 1940 $ 10.75 Hourly C‐03 6/10/2017
Jacob Schmid Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C‐02 6/10/2017
Leah Schmidt Rehire Lifeguard II Seasonal 1940 $ 11.60 Hourly C‐03 6/2/2017
Carson Scholberg Rehire Lifeguard II Seasonal 1940 $ 11.30 Hourly C‐03 6/10/2017
Samatha Stevens Rehire Water Safety Instructor Seasonal 1930 $ 11.90 Hourly C‐04 5/31/2017
Abigail Sutton Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 5/31/2017
Madeline Swain Rehire Head Lifeguard Seasonal 1940 $ 12.80 Hourly C‐04 5/31/2017
Ian Vaughn Hire
Professional Intern ‐ Tree
Inspector Seasonal 1500 $ 14.35 Hourly C‐06 6/19, 2017
Emily Westcot Hire Pool Attendant Seasonal 1940 $ 9.75 Hourly C‐01 5/31/2017
Andrew Yung Hire Pool Attendant Seasonal 1940 $ 9.75 Hourly C‐01 5/31/2017
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 2 of 2
I T E M: 4.N.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Claims and Bills
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Approve claims and bills.
S UM M ARY:
Attached for C ity C ouncil review and approval are check registers for recent claims and
bills.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Check registers dated J une 1, 2017, and J une 7, 2017, in the amounts of $539,179.79 and
$843,108.37, respectively.
AT TAC HM E NT S:
C laims and B ills
C laims and B ills
I T E M: 5.A .
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:Regular Agenda
Description:
A dopt Resolution Approving the 2017-2021 Capital I mprovements P rogram
S taff Contact:
Charles Grawe, A ssistant City Administrator
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Adopt resolution approving the 2017-2021 C apital Improvements Program.
S UM M ARY:
T he C IP is a planning document intended to assist policy makers and staff to plan for major
capital improvement, renewal, and replacement expenditures. T he C IP lists capital equipment
included in the current 2017 budget and forecasted 2018 budget. C apital projects listed in
future years are based on departments’ anticipated capital needs for subsequent budget years.
As a planning document, the C IP does not bind the City to the anticipated expenditures in the
projected years. T he C IP is not a budget, nor is it an authorization to expend funds. T he
authorization of the expenditures occurs through City Council action and in adoption of the
annual budget. All scheduled replacements and improvements listed in the C IP are subject to
change.
B AC K G RO UND :
As a planning document, the C IP facilitates two distinct planning purposes. First, the C IP is
a tool with which to implement the City’s C omprehensive Guide Plan. As the C ity looks at
future projects, it is important to make sure that they will appropriately integrate with the
Comprehensive Guide Plan. Second, the C IP is a financial planning document. As many
capital purchases are made in various dollar amounts in various periods of time, it is
important to appropriately plan so that the necessary funding mechanisms are available as
expenditures take place.
T he C IP document generally line itemizes outlays which exceed $50,000, but there are a few
major exceptions. T he C IP is not intended to be all inclusive of every item categorized as
capital outlay in the annual budget, nor is it intended to anticipate the sporadic purchases of
very small tools or equipment. Staff believes it is important to list capital equipment that is
in need of replacement, even if it does not receive funding in the requested budget year. T his
provides the C ouncil will an accurate description of the condition of the C ity’s capital assets.
T his process also encourages staff to consider alternate forms of service delivery that do not
require significant capital expenditures.
T he 2017-2021 C IP Document will be presented at the J une 22, 2017, City Council
meeting. Staff recommends that the C ity C ouncil adopt the attached resolution approving the
2011-2021 C IP for use as a planning document.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
R esolution
Exhibit
Presentation
[Type text]
CITY OF APPLE VALLEY
RESOLUTION NO. 2017 - ____
APPROVAL OF THE 2017 – 2021 CAPITAL IMPROVEMENTS PROGRAM
WHEREAS, the City of Apple Valley has a Capital Improvements Program (CIP); and
WHEREAS, the CIP is a tool that assists policy makers and staff to plan for major capital
improvements, including renewals, and replacements; and
WHEREAS, the CIP identifies contemplated capital assets based on City departments’ anticipated
capital needs; and
WHEREAS, the CIP is not a budget document, and the actual authorization of expenditures for
capital improvements occurs through Council action and adoption of the annual budget; and
WHEREAS, the 2017 – 2021 CIP reflects identified expenditures as they were anticipated and
approved in the 2017 budget and provides direction to staff on the development of the 2018 budget;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota
County, Minnesota, that the 2017 – 2021 Capital Improvements Program is hereby adopted.
ADOPTED this 22nd day of June, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela Gackstetter, City Clerk
CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
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CITY OF
APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
Table of Contents
Introduction ............................................................................................................................. 1
Section 1: Summary Tables ................................................................................................... 3
Section 2: Financial Impact Analysis of Selected Funds ........................................................ 7
Section 3: Five Year CIP Tables .......................................................................................... 39
Appendix A: Street Overlay and Reconstruction Schedule .................................................... 59
Appendix B: Vehicle and Equipment Replacement Schedule ................................................ 64
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Introduction
The City of Apple Valley believes that it is necessary to develop and maintain a Capital Improvements Program (CIP). Such a
program allows the Council and Staff to better plan for the City’s capital and financial needs in future years.
With growth, the need for services will continue to increase in the City. At the same time, the costs of vehicles, equipment, and
infrastructure are expected to increase. The CIP formalizes a process in which future projects and outlays can be identified and
prioritized. It is intended to provide a realistic projection of future capital expenditures necessary to meet the anticipated needs of the
community. The identified improvements reflect City policies for growth, maintenance, and development.
The CIP is a planning document intended to assist policy makers and staff to plan for major capital improvement, renewal, and
replacement expenditures. As a planning document, the CIP does not bind the City to the anticipated expenditures in the projected
years. The CIP is not a budget, nor is it an authorization to expend funds. The authorization of the expenditures occurs through City
Council action and in adoption of the annual budget.
As a planning document, the CIP facilitates two distinct planning purposes. First, the CIP is a tool with which to implement the City’s
Comprehensive Guide Plan. As the City looks at future projects, it is important to make sure that they will appropriately integrate with
the Comprehensive Guide Plan. Second, the CIP is a financial planning document. As many capital purchases are made in various
dollar amounts in various periods of time, it is important to appropriately plan so that the necessary funding mechanisms are available
as expenditures take place.
The City’s annual budget document categorizes expenditures into three major groups as a means to summarize and describe
expenditures: personnel services, capital outlay, and other. Capital outlay as a sum total is generally the smallest of these three
expense categories in the General Fund. Capital outlay is a term used to describe an expenditure of a significant amount, generally
over $5,000.00, that benefits more than one year or extends the useful life of an asset.
The CIP document totals will not necessarily tie to line items within the annual budget document for several reasons. There are some
expenditures included within the CIP that are not currently categorized as capital outlay in the budget, such as the street overlay project
and computer software. Also, it is not uncommon for a few medium-to-large capital purchases initially anticipated as General Fund
department operating expenditures to be ultimately funded through equipment certificates by the end of the annual budget process.
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1
The CIP may include some items that are not line-itemized as a capital outlay in an annual operating budget and it is not intended to
anticipate the sporadic purchases of very small tools or equipment. The CIP document generally line itemizes outlays which exceed
$50,000, but there are a few major exceptions:
Selected divisional expenses such as computer and video related equipment,
improvements, renewal, or replacements to City buildings exceeding $5,000,
improvements, renewal, or replacement to key infrastructures exceeding $5,000,
and subtotaled minor expenditures found in the appendices to the CIP.
The rationale for the exception to divisional expenses is that in some cases, and particularly with video and computer equipment, the
cost of any individual item might be quite small, but when purchased in large bundles or as a system, can amount to a very large total
expenditure. The rationale for the exceptions for City buildings and key infrastructure is that for land use planning, a more
comprehensive listing of these improvements is desirable. Some of these recurring infrastructure improvements itemized in the
document include pathway overlay and repair, pedestrian ramps, street striping, catch basin retrofits, and Ring Route maintenance.
The rationale for the exception for subtotals in the appendices is primarily to provide internal consistency to the document. Using
similar rationale to the exceptions listed above, the Replacement Schedule line itemizes some items under $50,000. Departments are
asked to only include expenditures exceeding $5,000 in these documents. For use in the CIP, these smaller purchases are subtotaled
by department and itemized as a subtotal in the CIP as “minor” equipment or vehicles.
As mentioned previously, there are some expenditures found in the CIP that are not classified as capital outlay in the annual budget.
Each year, the City spends very significant resources to overlay City streets as part of ongoing street maintenance. As this work is
provided by private contractors, the expenditures are classified as a contractual service in the operating budget. Similarly, while
computer software is essential to operate the physical hardware assets, the software itself is not considered capital in the budget. As
these items are a critical component of the City’s infrastructure and capital assets, the expenditures related to these items are included
within the CIP.
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2
CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
Section 1
Summaries
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3
City of Apple ValleyCapital Improvements Program 2017-20212017 - 2021 ProjectsAll Funding SourcesFunding Sources 2017 2018 2019 2020 2021 TotalGeneral Fund 3,780,639$ 4,009,500$ 4,562,000$ 4,052,000$ 4,379,000$ 20,783,139$ VERF Charges - (Internal Service Fund) 841,580 991,720 1,056,850 1,127,650 1,387,010 5,404,810 Equip / VERF Expense 1,266,600 1,536,800 948,500 696,600 1,895,650 6,344,150 Municipal Building Fund 457,000 449,000 639,000 671,000 831,500 3,047,500 Future Capital Projects Fund - 680,000 - 1,150,000 2,500,000 4,330,000 GO/Revenue Bonds- 3,000,000 - - - 3,000,000 EDA Funding- - - - - - TIF Funding- - - - - - Park Dedication1,250,000 - - 250,000 - 1,500,000 Ice Arena79,500 1,812,000 200,000 135,000 115,000 2,341,500 Golf211,000 105,000 155,000 185,000 195,000 851,000 Liquor75,000 12,000 20,000 - - 107,000 Old City Hall Fund488,000 205,000 190,000 60,000 - 943,000 Special Assessments100,000 225,000 775,000 100,000 100,000 1,300,000 Water Utility4,621,798 3,659,406 2,752,306 3,003,500 1,905,000 15,942,010 San. Sewer Utility1,901,000 1,466,545 1,567,445 1,632,100 1,202,000 7,769,090 Storm Drainage Utility640,000 1,051,700 2,320,700 1,527,000 987,000 6,526,400 Street Light Utility33,500 10,000 12,000 12,000 12,000 79,500 Road Improvement Fund(509,575) 579,959 (751,820) 31,040 (1,078,000) (1,728,396) Muncipal State Aid1,890,000 3,066,500 1,754,000 1,568,500 616,000 8,895,000 Cemetery Fund185,000 425,000 200,000 - - 810,000 Grant Funding- 100,000 - 3,300,000 - 3,400,000 Other Govt295,975 125,000 49,000 - - 469,975 Other Sources617,500 600,000 640,000 600,000 600,000 3,057,500 Total Funding18,252,017$ 24,110,130$ 17,089,981$ 20,101,390$ 15,647,160$ 95,200,678$ DRAFT 06-05-20174
City of Apple ValleyCapital Improvements Program 2017-20212017 - 2021 ProjectsAll Project CategoriesProject Categories 2017 2018 2019 2020 2021 TotalBuilding and Facility Improvements 1,257,459$ 6,584,000$ 1,794,000$ 1,523,000$ 3,800,500$ 14,958,959$ Capital Technology 322,080 432,000 425,000 325,000 325,000 1,829,080 Fleet Vehicles and Equipment 2,460,680 3,227,820 2,708,550 2,257,850 3,632,660 14,287,560 Parks, Playgrounds, Paths, Open Space 1,977,000 678,000 765,000 1,015,000 675,000 5,110,000 Ponds, Natural Resources, and Environme95,000 125,000 100,000 102,000 102,000 524,000 Street and Utility Improvements 8,097,298 10,224,310 8,677,431 13,485,540 6,444,000 46,928,579 Utility Infrastructure Preservation 4,042,500 2,839,000 2,620,000 1,393,000 668,000 11,562,500 Grand Total 18,252,017$ 24,110,130$ 17,089,981$ 20,101,390$ 15,647,160$ 95,200,678$ DRAFT 06-05-20175
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6
CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
Section 2
Financial Impact Analysis
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7
Future Capital Projects Fund Fund Description The Future Capital Projects Fund accounts for significant capital improvement projects for various service areas within the City as appropriated by the City Council. Some of these projects are projected one-time construction projects. Others, such as the Pavement Management Support Transfer and support of the Municipal Building Fund, may be ongoing based on Council policy. Background The Future Capital Fund was created as a means to fund significant capital projects not included elsewhere in the budget or CIP, especially those that may not have an alternate or dedicated revenue stream other than property tax support. More recently, it has also provided funding support for the City’s Pavement Management Program. Beginning with the 2016-2017 operating budget a transfer has been identified to go to the Municipal Building Fund to support that funds capital outlay, this ongoing transfer is included at an amount equal to the prior year’s interest earnings. Source of Funds The Fund receives its revenues from two primary sources—annual transfer of the ending operating General Fund balance and investment earnings. For this document, staff has conservatively estimated no ending balance transfers from the General Fund between 2017 and 2021. However, if there is a positive balance in those years, the balance would become a revenue source for this fund. Use of Funds The City prepares a detailed five year capital improvement plan that outlines all planned renovations and improvements, the attached scheduled goes out to 2021. Significant anticipated projects include the acquisition of land for Fire Station #4, reconstruction of the shared entrance with the Dakota County Western Services Center off of Galaxie Avenue, replacement of the Park Maintenance Building at Johnny Cake Ridge Park East, and the construction of a Police Department garage at the Municipal Center Site. Transfers The Future Capital Projects Fund transfers funds to support the City’s Park Bond payments. This allowed use of the levy funds to support the Pavement Management Program. The City Council provided direction for support of $960,000 per year to the Park Bond Transfer through 2017. This support is a part of the strategy to avoid specially assessing the benefiting property owners. Fund Outlook Projected expenditures will significantly reduce the fund balance by about 25 percent within the next five years. The Fund’s outlook could improve with transfers from the General Fund ending balance. One significant use includes the Future Capital Projects Fund commitment of $960,000 per year toward the Park Bond Transfer through 2017, when the bonds are retired.DRAFT 06-05-20178
Financial Analysis: Future Capital Projects Fund (4930)20172018201920202021Source of FundsInvestment Earnings187,000$ 176,000$ 161,000$ 161,000$ 144,000$ Valleywood Loan Repayment50,000 50,000 50,000 50,000 50,000 Total Source of Funds237,000$ 226,000$ 211,000$ 211,000$ 194,000$ Use of FundsAdminCedar Avenue Entrance Monument 60,000$ Cedar Avenue Overpass at @147th400,000$ FireAcquire land for Station #4500,000$ PolicePD Garage at Muni Center2,500,000$ Municipal CenterVoting Machine Replacement 27,939$ 27,939$ ParksJCRP east new maintenance facility750,000$ Public WorksReconstruct Western Service Center Entrance 120,000$ OtherTransfer to Park Bond 960,000$ Transfer to Road Improvement Fund 126,900$ 285,600$ Transfer to Muni Bldg Fund (Municipal Center Basement)350,000$ Transfer to Municipal Building Fund 183,000$ 202,000$ 202,000$ 202,000$ 202,000$ Total Use of Funds 1,297,839$ 1,195,539$ 202,000$ 1,352,000$ 3,052,000$ Net Change (1,060,839)$ (969,539)$ 9,000$ (1,141,000)$ (2,858,000)$ Beginning Cash Balance 12,778,125$ 11,717,286$ 10,747,747$ 10,756,747$ 9,615,747$ Ending Cash Balance 11,717,286$ 10,747,747$ 10,756,747$ 9,615,747$ 6,757,747$
Vehicle and Equipment Replacement Fund Fund Description The Vehicle and Equipment Replacement Fund (VERF) accounts for significant capital improvements pertaining to vehicles and equipment, the use of this fund provides for the funding of scheduled equipment replacement. Background In 2013, the City began budgeting for vehicles and equipment replacement using the fleet management approach. Rather than budgeting for individual units on an annual basis, which is subject to large swings in expenditures from year to year, departments are charged an annual fee to the Vehicle and Equipment Replacement Fund. This provides a more stable budgeting approach without the annual volatility. All General Fund departments except for the Streets Department were transitioned in prior years. The Streets Department is proposed to be transitioned in 2017. Source of Funds The Fund receives its revenues from annual charges to each departments operating budget. Use of Funds The Fund covers the annual vehicle and equipment needs for participating departments. Fund Outlook The Vehicle and Equipment Replacement Fund (VERF) was being created to provide a financing mechanism for the systematic replacement of vehicles in the City’s Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The projected low balance over the next five years is approximately $226,000. Over the next five years the VERF is expected to spend $6,343,500 on equipment replacement. DRAFT 06-05-201710
Financial Analysis: Vehicle and Equipment Replacement Fund2017 2018 2019 2020 2021Source of FundsVERF Interfund Charges841,580$ 991,720$ 1,056,850$ 1,127,615$ 1,387,010$ Sales Proceeds149,900 124,000 108,500 67,500 197,780 Investment Earnings7,760 9,567 3,394 6,698 14,276 Transfer from Closed GO Debt Fund600,000 Total Source of Funds1,599,240$ 1,125,287$ 1,168,744$ 1,201,813$ 1,599,066$ Use of FundsFire270,000$ 621,900$ 73,500$ 96,900$ 1,061,950$ General GovernmentCode EnforcementPolice79,000 105,500 258,600 270,000 436,600 Parks496,300 271,100 285,700 159,300 286,100 Building InspectionsEngineeringFleet MaintenancePublic Works Admin24,400 Streets421,300 513,900 330,700 170,400 111,000 Total Use of Funds1,266,600$ 1,536,800$ 948,500$ 696,600$ 1,895,650$ Net Change332,640$ (411,513)$ 220,244$ 505,213$ (296,584)$ Beginning Cash Balance305,152$ 637,792$ 226,279$ 446,523$ 951,736$ Ending Cash Balance637,792$ 226,279$ 446,523$ 951,736$ 655,152$ DRAFT 06-05-201711
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General Fund Fund Description The General Fund is the largest fund in the City’s accounting system. This fund is the primary fund affecting many of the City’s daily operations. Background The General Fund contains a wide variety of services offered by many different departments. Most of these services do not generate their own revenue stream or are not operated as an enterprise function. The majority of the City’s annual budget is dedicated to the operations within the General Fund. Typically, capital outlay is a very small percentage of the total General Fund expenditures, with the vast majority of expenses occurring for personnel services or commodities. However, large changes in capital outlay expenditures can have a significant impact on the General Fund. Source of Funds The Fund receives its revenues from many different sources. The primary funding sources is property taxes, comprising approximately 75 percent of the General Fund revenues. The next largest funding source is Transfers In from other funds and Administrative charges to other funds, comprising about ten percent of the revenues. The remaining revenues are each under five percent of the Fund’s total revenues. Generally, residents and the City Council have been very sensitive to significant changes in the property tax level from year to year. As a result, the City has attempted to keep the expenditures in the General Fund as steady as possible. Use of Funds The City prepares a detailed five year capital improvement plan that outlines all planned renovations and improvements. Because the expenditures in this fund tend to be smaller, there are a large number of different expenses which are listed individually in the tables. Examples of expenditures include vehicles and equipment pieces costing less than $50,000, small building maintenance projects, and recurring amenity maintenance, such as recreational trails and pathways. Fund Outlook Operational projects typically begin as proposals in the General Fund budget. Beginning with 2017 the city will have completed the process of transferring vehicle and equipment replacement purchases to a separate Vehicle and Equipment Replacement Fund. One significant item included here is as a proposed project without an identified funding source in the LED field lighting replacement project at Johnny Cake Ridge Road East Park DRAFT 06-05-201713
Financial Analysis: General Fund2017 2018 2019 2020 2021Source of FundsTax Levy453,539$ 721,500$ 645,000$ 532,000$ 754,000$ Other Sources- - 500,000 - - Total Source of Funds453,539$ 721,500$ 1,145,000$ 532,000$ 754,000$ Use of FundsFireFire Station Monument Signs 25,459$ Fire Station Apparatus bay floors ( '18 #3 & #1, '19 #2) 55,000$ 25,000$ Fire Department Subtotal 25,459$ 55,000$ 25,000$ -$ -$ ITVarious IT annual expenditures 287,080$ 300,000$ 315,000$ 325,000$ 325,000$ PolicePolice radios 90,000$ 90,000$ Police Subtotal -$ 90,000$ 90,000$ -$ -$ Public WorksCMF Southfork vehicle storage flood sealingStreets wire feed welder 8,500$ CMF vehicle hoists26,000$ PW - Asset Management Software50,000$ 50,000$ PW - ADA Transition Plan50,000$ CMF building windows$9,500CMF vehicle hoists Bay #5$26,000CMF Police/ Storage bldg unit heater #2$15,500Public Works Subtotal-$ 108,500$ 50,000$ 26,000$ 51,000$ DRAFT 06-05-201714
Financial Analysis: General Fund (continued)2017 2018 2019 2020 2021ParksOverlay park trails 30,000$ 40,000$ 40,000$ 40,000$ 40,000$ Park Reforestation 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Play Structure Replacement 100,000$ 75,000$ 25,000$ Community Center ceiling tile replacement 5,000$ Senior Cntr banquet chairs 15,000$ Comm Cntr meeting room TVs 5,000$ Park, JCRPW fence between soccer fields 20,000$ Park, AV East ice rink 12,000$ Aquatic Cntr rental cabanas 16,000$ Aquatic Cntr POS system 15,000$ Aquatic Cntr coolers and freezers 13,000$ Comm Cntr hardwood gym curtain 30,000$ Senior Cntr audio/visual equipment20,000$ Teen Cntr minor improvements10,000$ Comm Cntr rental room audio/visual equip10,000$ Park, Valley Middle ice rink15,000$ Park, neighborhood backstops (5)13,000$ Aquatic Cntr funbrellas20,000$ JCRPE - LED Lighting500,000$ Park plastic playground timbers15,000$ Teen Cntr minor improvements10,000$ Comm Cntr rental room tables & chairs6,000$ Park, Tintah soccer field irrigation40,000$ Comm Cntr kitchen & conf room appliances7,000$ Comm Cntr rental room tables & chairs6,000$ Comm Cntr sport court gym main curtain45,000$ Aquatic Cntr boilers230,000$ Aquatic Cntr lifeguard sun protectors15,000$ Parks Subtotal141,000$ 168,000$ 665,000$ 181,000$ 378,000$ Total Use of Funds453,539$ 721,500$ 1,145,000$ 532,000$ 754,000$ Net Change-$ -$ -$ -$ -$ DRAFT 06-05-201715
Former City Hall Fund (Partners in Education Building) Fund Description This Old City Hall Fund accounts for significant capital improvement projects pertaining to the former City Hall property. The City currently leases the property to the St. Mary’s University as an education facility. This lease will expire at the end of 2018 and the City expects the use to continue into the future and is currently pursuing an additional tenant. Background In 2001, the City moved its operations to the Municipal Center location and vacated the former City Hall property. As the City did not have an immediate use for the property, but was also sensitive to the type of new use of the property, the City chose to rent the property. The City continues to have obligations to maintain the facility for the tenant. The building was constructed in a series of additions and renovations over the years, so the infrastructure systems within the building vary from area to area and are not of uniform age or design. Source of Funds The fund receives its revenues from two primary sources—rents received from the tenant and investment earnings. Use of Funds Under the current lease, the City assumes all responsibilities for the maintenance of the property including daily maintenance of the interior and exterior space along with the roof structure, the HVAC system, and plumbing. The boiler infrastructure is at the end of its useful lifespan and requires replacement in the very near future. Such replacement would be extensive because it also involves controls throughout the building. Several roof sections are near the end of their useful lifespan as well. Fund Outlook This fund has built a fund balance over the past ten years as the City has made minimal capital investments. The projected needs in the near future will be significant if the City intends to keep using the building into the future and a long term solution will be needed. DRAFT 06-05-201716
Financial Analysis: Former City Hall Fund (2090)(Partners in Education Building)2017 2018 2019 2020 2021Source of FundsInvestment Earnings11,865$ 5,285$ 3,732$ 2,339$ 2,830$ Rents131,580 192,080 192,080 192,080 192,080 Total Source of Funds143,445$ 197,365$ 195,812$ 194,419$ 194,910$ Use of FundsOperating Exp:Salaries & WagesEmp. BenefitsSupplies50 50 50 50 50 Telephone800 850 880 910 940 Contractual Serv.35,900 35,900 36,970 38,080 39,210 Utilities30,300 31,200 32,090 33,050 34,040 Repairs & Maint.26,900 27,750 28,590 29,450 30,330 Other Exp.130 130 130 130 130 Visa / bank charges- - - - Capital outlay:Boiler and HVAC218,000 Fire sprinkler protection45,000 Bathroom Improvements20,000 Interior lighting190,000 Monument sign60,000 Re‐siding and painting50,000 Retaining wall15,000 Roof (half section)140,000 130,000 Sidewalk & pavement15,000 Windows30,000 30,000 Total Use of Funds582,080$ 300,880$ 288,710$ 161,670$ 104,700$ Net Change(438,635)$ (103,515)$ (92,898)$ 32,749$ 90,210$ Beginning Fund Balance790,981$ 352,346$ 248,831$ 155,933$ 188,682$ Ending Fund Balance352,346$ 248,831$ 155,933$ 188,682$ 278,893$ 27DRAFT 06-05-201717
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Municipal Building Fund Fund Description The Municipal Building Fund accounts for significant capital improvements pertaining to vehicles and equipment, the use of this fund provides for the funding of scheduled equipment replacement. Background With the 2016 budget, the City began budgeting for building improvement projects out of a new fund called the Municipal Building Fund. Rather than budgeting for individual projects in individual operating budgets which are subject to large swings in expenditures from year to year. This provides a more stable budgeting approach without the annual volatility in the individual department budgets. Source of Funds The Fund receives its revenues from transfers from the General Fund and the Future Capital Projects Fund, the initial amount of the transfer from the General Fund is approximately equal to what the General Fund had been paying for these projects out of the General Fund operating budget. The transfer amount from the Future Capital Projects Fund is equal to the amount of interest earned in that fund in the previous year. Use of Funds The Fund covers the projected and budgeted building improvements for general government buildings. Fund Outlook The Municipal Building Fund was created to provide a financing mechanism for the systematic building improvements to general government buildings. Based on the existing conservative funding estimates the fund balance would reach a deficit status in 2019. Each year the projects included in the 3rd through 5th years may need to be adjusted as funding becomes available. DRAFT 06-05-201719
Financial Analysis: Muncipal Building Fund2017 2018 2019 2020 2021Source of FundsInvestment Earnings4,500$ 3,800$ 3,000$ -$ -$ Transfer from Future Capital Projects fund183,000 202,000 202,000 202,000 552,000 Transfer from General Fund176,000 181,000 186,000 192,000 198,000 Estimate of FCPF Investment earnings above budgeted31,500 10,000 10,000 10,000 10,000 Total Source of Funds395,000$ 396,800$ 401,000$ 404,000$ 760,000$ Use of FundsCity HallMunicipal Center - bathroom counters 10,000 Municipal Center - PD HVAC Phase 1 60,000 Municipal Center - PD Training room area 56,000 Municipal Center - Recarpet200,000 Municipal Center - PD Boilers250,000 Municipal Center - PD HVAC phase 260,000 Municipal Center - PD open office panels75,000 Municipal Center - PD recarpet150,000 Municipal Center - Basement Office Expansion350,000 Municipal Center - Municipal Center Roof replacement150,000 10,000$ 60,000$ 256,000$ 535,000$ 500,000$ Public WorksCMF roof section 30,000 CMF Streets Foreman offices 7,500 CMF vehicle storage floor 32,500 CMF north & west lot chip seal 15,000 CMF restrooms20,000 CMF Windows, doors and Overhead doors 38,000 CMF CoRayVac Program thermostat control 6,000 CMF front East/West face window panes 18,000 CMF Hallway tile flooring12,000 CMF Old Wash Bay Conversion 27,000 CMF Street/Parks Bldg unit heater 15,000 CMF Police / Storage Bldg Unit Heater #1 15,500 CMF- Bldg Windows9,500 CMF- Replace Vehicle Hoist Bay #326,000 CMF Small HVAC Units30,000 CMF Windows, Doors, Overhead Doors20,000 CMF Parks / Storage Bldg Unit Heater #1 16,000 70,000$ 79,000$ 72,000$ 51,000$ 66,000$ DRAFT 06-05-201720
Financial Analysis: Muncipal Building Fund (continued)2017 2018 2019 2020 2021ParksCommunity Center carpet 35,000 Community Center front counter glass enclosure 12,000 Community Center interior painting 25,000 Community Center lobby and hallway lighting 10,000 Community Center - sport court gym flooring 100,000 Aquatic Center bathhouse floor resurfacing 40,000 Aquatic Center Diamond Bright lap lanes 80,000 Redwood building improvements - year 1 20,000 Valley Middle - park building roof 55,000 Community Center - Flooring various rooms 35,000 Community Center - restroom / locker room flooring 15,000 Community Center - restroom / locker room partitions 15,000 Community Center - painting high traffic areas 15,000 Community Center - Community Center Boilers 60,000 250,000 Community Center - gym divider curtainsAquatic Center - Waterslide 150,000 Redwood building improvements- year 2 20,000 Community Center - Locker room flooring /fixtures 20,000 Community Center sport court gym roof 100,000 Senior Center Building upgrades 35,000 JCRP east- Soccer Stadium Roof 6,000 Aquatic Center - Waterslide150,000 Community Center - Sport Court divider curtains 45,000 JCRP east- Legion Field roof6,000 JCRP east - restroom facility60,000 377,000$ 310,000$ 311,000$ 111,000$ 250,000$ Total Use of Funds 457,000$ 449,000$ 639,000$ 697,000$ 816,000$ Net Change(62,000)$ (52,200)$ (238,000)$ (293,000)$ (56,000)$ Beginning Cash/ Fund Balance314,875$ 252,875$ 200,675$ (37,325)$ (330,325)$ Ending Cash/ Fund Balance252,875$ 200,675$ (37,325)$ (330,325)$ (386,325)$ DRAFT 06-05-201721
Tax Increment Finance Funding
Fund Description
Tax increment financing is an economic tool established under State law. This fund pertains only to projects that are authorized
expenditures for tax increment financing as established under State law.
Background
The laws have changed over the years and have limited applicability. However, the general concept is that the City, under certain
conditions, may establish a tax increment district in an area where property values are currently low, typically because the property is
undeveloped or is blighted in some way. The City can issue debt to fund certain types of improvements to the property. After the
improvements and additional development or redevelopment activity, the property tax value increases. The City then captures this
incremental increase in property tax revenue to pay off the debt for the improvements. In some cases, the increments captured exceed
the amount necessary to retire the debt for the improvements. In a limited number of those cases, the City can use the excess
increment revenues to fund additional eligible tax increment financing projects.
Source of Funds
The Fund receives its revenues from two primary sources—receipt of tax increments and investment earnings. Estimating the amount
of the increment is dependent on accurate forecasting of the future value of the property after it has been improved. In our case, the
districts have been established for decades and there is a long history of property valuations after the improvements were made. Apple
Valley’s two included districts (TIF 1 & 7) were decertified by 12-31-15. For this document the resources include previously collected
and unspent funds.
Use of Funds
The State law is very restrictive on the types of expenditures that can be used with tax increment revenues and the geographic locations
that these expenditures can be made. Generally, the allowed expenditures are for public improvements such as roadways, traffic
signals, or parking facilities.
Fund Outlook
Projects associated with this fund are typically linked with development activity. The projected expenditures in this document assume
that certain development activity will occur in the future that would be supported with tax increment backed improvements. The
current capital improvement program currently does not include any identified projects in the report.
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Financial Analysis: Tax Increment Finance Funding(Decertified Districts #1 & #7)2017 2018 2019 2020 2021Source of FundsInvestment Earnings46,518$ 47,216$ 47,924$ 48,643$ 49,372$ Tax Increments- - - - - Total Source of Funds46,518$ 47,216$ 47,924$ 48,643$ 49,372$ Use of FundsStreets & utility ImprovementsTotal Use of Funds -$ -$ -$ -$ -$ Net Change46,518$ 47,216$ 47,924$ 48,643$ 49,372$ Beginning Cash/ Fund Balance3,101,186$ 3,147,704$ 3,194,919$ 3,242,843$ 3,291,486$ Ending Cash / Fund Balance3,147,704$ 3,194,919$ 3,242,843$ 3,291,486$ 3,340,858$ DRAFT 06-05-201723
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Road Improvement Fund
Fund Description
The Road Improvement Fund accounts for significant capital improvement projects for construction, maintenance, and repair of
roadways and pathways.
Background
The Road Improvement Fund is a mechanism to account for certain portions of roadway improvement projects. It is also important to
note that in many cases, the full cost of the roadway project includes many different funding sources. For example, the City’s Utility
Funds support portions of the annual street overlay project. For another example, for County roadways, the City pays a portion of the
project cost, but large portions of the project may be funded by the County, the State, or other adjoining cities.
Source of Funds
The Fund receives its revenues from many sources, a large portion of the project costs are shared with the utility funds and other
sources, e.g. Municipal State Aid for eligible projects. A portion of the funding identified as property tax levy is included within the
General Fund Levy and is transferred each year to the Road Improvement Fund and represents the taxpayer’s support of the annual
street program.
Use of Funds
The City prepares a detailed five year capital improvement plan that outlines all planned renovations and improvements. Significant
anticipated projects include a number of street reconstructions, annual street overlay, and traffic signals.
Fund Outlook
The current Pavement Management Program began with the 2013 construction season. This fund has had a negative balance for many
years and is related to a number of years when the annual Pavement Management Program was without an identified funding source.
The projected expenditures over the next 3 years will exceed the revenues available. As the program is developed further additional
revenue sources may need to be contemplated to maintain the anticipated management program. The Fund’s outlook could improve
with additional transfers from the General Fund positive ending balance, or savings on individual construction projects.
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Financial Analysis: Road Improvement Fund (2025)2017 2018 2019 2020 2021Source of FundsTax Levy - Transfer from General Fund3,332,100 3,317,000 3,417,000 3,520,000 3,625,000 MSA Maintenance550,000 566,500 583,000 599,500 616,000 MSA Construction1,340,000 2,500,000 1,171,000 969,000 - Investment Earnings- - - - - Special Assessments- 125,000 675,000 - - TIF 1 or TIF 7- - - - - Grants or Other Governments share295,975 225,000 49,000 3,300,000 - Water Utility1,412,798 1,084,706 1,263,106 1,725,000 1,322,000 Sewer Utility966,000 1,059,545 1,219,545 1,516,000 1,162,000 Storm Water Utility420,000 556,600 951,600 1,325,000 697,000 Other Funds25,000 - - - - Transfer from other funds- - - 400,000 - Total Source of Funds8,341,873$ 9,434,351$ 9,329,251$ 13,354,500$ 7,422,000$ Use of FundsCity signal upgrade 140th @ Galaxie200,000 City signal right turn lanes 140th @ Galaxie250,000 DC signal design CSAH 42 upgrades70,000 DC signal design CSAH 38 upgrades88,000 DC signal design CSAH 31 /CSAH 46 upgrade70,000 DC signal and lane mods CSAH 23 @ 157th12,000 DC signal design and widening CSAH 38150,000 Street proj, Palomino Hills 3rd & 4th4,927,798 Street proj, Embry Place to CR 42375,000 Street overlay/resurfacing Galaxie Ave450,000 Street proj, Ring Route concrete repairs55,000 Street proj, Johnny Cake corridor study110,000 Street proj, Galaxie Ave. corridor study50,000 Street microsurface/ crack sealing550,000 Street proj, Hayes campus parking lot300,000 Trail CSAH 38 north side Hwy 77 to CR 11112,000 Trail CSAH 42 north side CR 31 to CR 3362,500 City signal install 147th @ JCRR250,000 DC signal design CSAH 42154,000 DC signal upgrade CSAH 31/CSAH 4660,000 DRAFT 06-05-201726
Financial Analysis: Road Improvement Fund (2025)2017 2018 2019 2020 2021(continued)Street proj, Rdwd Dr, Cir, Ct & Keller Lake Dr2,100,568 Street proj, AV 12th1,855,242 Street proj, Rdwd Dr/ Whitney Pnd storm bypass200,000 Street proj, JCRR, Lapaz 2nd3,043,000 Street proj, 133rd St Ct / 134th St Ct1,045,000 Street proj, road widening CSAH 38170,000 Street overlay/resurfacing400,000 Street microsurface/ crack sealing566,500 Trail resurfacing170,000 DC signal CSAH 42 @ JCRR250,000 DC signal CSAH 42 upgrades1,196,000 Street proj, Apple Valley 11th 3,947,031 Street proj, North and South Surrey Trail2,120,400 Trail rehabilitation81,000 Street overlay/resurfacing400,000 Street microsurface/ crack sealing583,000 Street proj, Cimmarron Rd2,950,000 Street proj, AV 3rd (Rdwd, Prk, Juniper)4,178,000 Street proj, Garden View Dr - CR 42 to Whitney1,880,040 Street overlay/resurfacing78,000 Pedestrian overpass Cedar @ 147th3,700,000 Street microsurface/ crack sealing599,500 Street proj, AV 3rd (Pinewood, Walnut)- 2,650,000 Street proj, AV 10th (phase 1)3,000,000 Street overlay/resurfacing78,000 Street microsurface/ crack sealing616,000 Total Use of Funds7,832,298$ 10,014,310$ 8,577,431$ 13,385,540$ 6,344,000$ Net Change509,575$ (579,959)$ 751,820$ (31,040)$ 1,078,000$ Beginning Fund Balance(4,707,075)$ (4,197,500)$ (4,777,459)$ (4,025,639)$ (4,056,679)$ Ending Fund Balance(4,197,500)$ (4,777,459)$ (4,025,639)$ (4,056,679)$ (2,978,679)$ DRAFT 06-05-201727
Park Dedication Fund
Fund Description
Apple Valley’s subdivision ordinance require subdivision applicants to dedicate a reasonable portion of land within the development
to the public to address infrastructure needs created by the development. In lieu of this dedication of land the City may accept a cash
fee for some costs of development.
Background
Cash payments received must be placed in a special fund to be used only for the purposes for which the money was obtained. Cash
payments received must be used only for the acquisition and development or improvement of parks, recreational facilities,
playgrounds, trails, wetlands, or open space based on the approved park systems plan.
Source of Funds
The fund receives its revenues from two primary sources; cash payments received from developers and nvestment earnings.
Use of Funds
Funds are used for the acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or
open space. Cash payments may not be used for ongoing operation or maintenance of parks, recreational facilities, playgrounds, trails,
wetlands, or open space.
Fund Outlook
The Park Dedication Fund has recovered and is projected to have a balance in the fund of $929,000 at the end of 2015.
The 2016-2020 CIP includes:
• The remaining assessments on the property purchases for the Kelley Park expansion which will retire in 2022. The payoff
balance at 12-31-15 is $150,913 which could be paid off early and save approximately 34,000 in interest charges.;
• Assessments related to the extension of 157th St West of Pilot Knob in 2016 abutting Quarry Point Park
• Development of Cortland Park
• Development of Kelley Park
• Extension of sewer services to Johnny Cake Ridge Park East from 142nd St
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Financial Analysis: Park Dedication Fund2017 2018 2019 2020 2021Source of FundsDedication Fees received271,674$ 162,000$ 162,000$ 162,000$ 162,000$ Investment Earnings13,500 1,100 2,700 4,500 3,100 Total Source of Funds285,174$ 163,100$ 164,700$ 166,500$ 165,100$ Use of FundsParksSpecial Assessments from the Kelley Park Land Purchase32,155$ 29,653$ 28,240$ 23,786$ 22,556$ Cortland Park development250,000 Kelley Park development1,000,000 JCRP east sewer connection to 142nd St.250,000 Total Use of Funds1,282,155$ 29,653$ 28,240$ 273,786$ 22,556$ Net Change(996,981)$ 133,447$ 136,460$ (107,286)$ 142,544$ Beginning Cash/ Fund Balance1,083,481$ 86,500$ 219,947$ 356,407$ 249,121$ Ending Cash/ Fund Balance86,500$ 219,947$ 356,407$ 249,121$ 391,665$ DRAFT 06-05-201729
Water Utility Fund Fund Description The Water Utility provides high quality, safe and reliable drinking water. Background Water is derived from the operation of 20 municipal groundwater wells and pumped to a central water treatment plant. The existing capacity of the water treatment plant is 24 million gallons of water per day, which is sufficient to meet the future water demands of the city. The water distribution system consists of 240 miles of water main pipe and 5 reservoirs with a storage capacity of 12.7 million gallons. The current average daily demand is 6.8 million gallons. Source of Funds The fund receives nearly all of its revenue from the sale of water to customers within the City. The tiered rates are structured so that the consumption charge increases as the use exceeds certain tiers. This escalating rate structure is intended to encourage conservation. With the meter replacement program it is estimated that metered consumption will increase 3% beginning in 2018. With the significant capital outlay needs of the fund in the next five years this document assumes that the meter replacement program would be financed over a ten year term. Use of Funds The utility is also responsible for the portion of the annual street maintenance project related to the water system; in 2017 and 2018 the CIP includes $1,413,000 and $1,085,000 respectively for this purpose. Over the five year span of this CIP the water utility is shown to be expending $6,807,000, this will exceed the funding available in the Water and Sewer Fund. Fund Outlook The next large expenditure of the utility will be the replacement of customer water meters, which is included in the years 2017 to 2019. The five year projection below assumes a 5% increase in the utility rates for 2018 and beyond. One of the larger upcoming expenditures is the meter replacement program, included here at $4.5 million over the next three years. Once the estimated costs and timing of the meter replacement program is determined rates may need to be adjusted in future years. The capital needs combined with the meter replacement program will result in additional rate increases. DRAFT 06-05-201730
Financial Analysis: Water Utility 2017 Budget 2018 estimate 2019 estimate 2020 estimate 2021 estimate Revenues:Utility Charges4,426,000$ 4,805,000$ 5,045,000$ 5,297,000$ 5,562,000$ Investment Earnings105,000 100,000$ 66,000$ 56,000$ 28,000$ Other Revenues75,000 75,000 75,000 75,000 75,000 Total4,606,000 4,980,000 5,186,000 5,428,000 5,665,000 Expenses:Personnel Services‐ Wages828,505 850,365 867,000 884,000 902,000 Personnel Services‐ Benefits268,440 276,700 285,000 294,000 303,000 Total Personnel Services1,096,945 1,127,065 1,152,000 1,178,000 1,205,000 Supplies228,962 229,530 234,100 238,800 243,600 Services309,713 228,700 233,300 238,000 242,800 Utilities406,720 420,230 437,000 454,500 472,700 Repairs & Maint221,665 249,945 254,900 260,000 265,200 Other operating Costs391,920 486,180 495,900 505,800 515,900 Items for resale35,000 36,000 36,700 37,400 38,100 Depreciation1,230,000 1,306,000 1,203,646 1,385,646 1,490,146 Non Capitalized Capital outlay52,000 183,500 146,000 166,000 174,000 Transfers/Admin Fee to General Fund542,320 556,250 572,900 590,100 607,800 Debt Service interest207,825 192,825 185,125 177,225 169,225 Total Expense4,723,070 5,016,225 4,951,571 5,231,471 5,424,471 Net Income (loss)(117,070) (36,225) 234,429 196,529 240,529 Addback Depreciation1,230,000 1,306,000 1,203,646 1,385,646 1,490,146 Add Debt Issued1,500,000 2,000,000 1,000,000 Less: Debt Service Principal ‐ Trmt Plant(380,000) (385,000) (395,000) (400,000) (410,000) Less: Debt Service Principal ‐ Meter Replacement(165,000) (390,000) (495,000) (495,000) Less Capital Outlay ‐Meter Replacement(1,500,000) (2,000,000) (1,000,000) - - Less: Capital Outlay(2,946,800) (1,659,400) (1,752,300) (3,003,500) (1,883,000) Net use of cash(2,213,870) (774,625) (709,225) (1,821,325) (562,325) Beginning Cash Balance7,400,000 5,186,130 4,411,505 3,702,280 1,880,955 Ending Cash Balance5,186,130$ 4,411,505$ 3,702,280$ 1,880,955$ 1,318,630$ DRAFT 06-05-201731
Sanitary Sewer Fund Fund Description The Sanitary Sewer Utility provides wastewater service to 50,000 Apple Valley residents. The Sanitary Sewer Utility Fund operates and maintains the sanitary sewer conveyance system and delivers wastewater to the regional treatment plants operated by the Metropolitan Council Environmental Services (MCES). Background The sanitary sewer system consists of 193 miles of sanitary sewer mains and 9 sanitary lift stations. The system conveys the sewage to the regional wastewater treatment facilities operated by Metropolitan Council Environmental Services (MCES). The system conveys approximately 1.2 billion gallons of wastewater each year. Source of Funds The fund receives nearly all of its revenue from the sale of water to customers. The sanitary sewer charges are based on actual water usage for each individual property. The rates are structured so that the consumption charge increases as the use exceeds certain thresholds. This escalating rate structure is intended to encourage conservation. Use of Funds In addition to the personnel and maintenance costs of operating the utility the largest expense of the utility is the annual charge levied by the MCES for the treatment of wastewater based on the sanitary sewer flows from the City. The 2017 and 2018 budget includes $2,700,000 and $2,839,000 respectively for the treatment of wastewater by MCES. The utility is also responsible for the portion of the annual street maintenance project related to the sanitary system; in 2017 and 2018 the CIP includes $966,000 and $1,060,000 respectively for this purpose. Over the five year span of this CIP the water utility is shown to be expending $5,923,000, this will exceed the funding available in the Water and Sewer Fund. Fund Outlook The working capital levels of the fund continue to be maintained at sufficient levels for the operation of the utility. The five year projection below assumes a 5% increase in the utility rates for 2018 and thereafter. DRAFT 06-05-201732
Financial Analysis: Sewer Utility 2017 Budget 2018 estimate 2019 estimate 2020 estimate 2021 estimate Revenues:Utility Charges5,064,000$ 5,498,000$ 5,773,000$ 6,062,000$ 6,365,000$ Investment Earnings105,000 100,000 26,000 17,000 9,000 Other Revenues60,000 60,000 60,000 60,000 60,000 Total5,229,000 5,658,000 5,859,000 6,139,000 6,434,000 Expenses:Personnel Services‐ Wages 515,050 527,830 538,000 549,000 560,000 Personnel Services‐ Benefits 195,465 202,230 208,000 214,000 220,000 Total Personnel Services 710,515 730,060 746,000 763,000 780,000 Supplies 70,185 81,065 83,000 85,000 87,000 Services 85,905 49,425 50,000 51,000 52,000 Utilities 33,100 34,200 36,000 37,000 38,000 Repairs & Maint 103,895 108,930 111,000 113,000 115,000 Other operating Costs 273,235 280,415 286,000 292,000 298,000 MCES Treatment 2,700,000 2,839,000 2,981,000 3,130,000 3,287,000 Depreciation 710,000 743,000 816,000 892,000 972,000 Non Capitalized Capital outlay 15,000 4,600 40,000 40,000 40,000 Transfers/Admin Fee to General Fund 529,000 552,800 569,000 586,000 604,000 Total Expenses 5,230,835 5,423,495 5,718,000 5,989,000 6,273,000 Net Income (loss)(1,835) 234,505 141,000 150,000 161,000 Addback Depreciation710,000 743,000 816,000 892,000 972,000 Subtract Capital Outlay(1,901,000) (1,466,545) (1,527,400) (1,592,100) (1,278,000) Net use of cash(1,192,835) (489,040) (570,400) (550,100) (145,000) Beginning Cash Balance3,400,000 2,207,165 1,718,125 1,147,725 597,625 Ending Cash Balance2,207,165$ 1,718,125$ 1,147,725$ 597,625$ 452,625$ DRAFT 06-05-201733
Storm Water Utility Fund Fund Description The Storm Water Utility Fund provides for the operation and maintenance of the City’s storm water drainage system and the management of surface water bodies. A majority of expenses related to this activity relate to improvement projects to fulfill State and Federal mandates for pollutant load reduction to lakes, maintenance of the drainage system, and the drainage system costs related to the annual street maintenance program. Background The storm water sewer system consists of 193 miles of sewer pipe and 12 storm water lift stations. Source of Funds The fund receives nearly all of its revenue from storm water charges to customers on their utility bills. The rates are based on estimated runoff from impervious surfaces on each parcel. In 2011, the City issued $2,600,000 of GO Storm water Utility Revenue bonds to fund a number of projects. Use of Funds The majority of the expenditures of the fund are used to address Federal or State mandates. The utility is also responsible for the portion of the annual street maintenance project related to the sanitary system; in 2017 and 2018 the CIP includes $420,000 and $567,000 respectively for this purpose. Over the five year span of this CIP the water utility is shown to be expending $3,950,000, this will exceed the funding available in the Storm Water fund. Fund Outlook The five year projection below assumes an annual increase of 3% in the storm water rates. As additional mandates are created, negative pressure will be placed on the fund resources and additional rate increases may be needed. DRAFT 06-05-201734
Financial Analysis: Storm Water Utility 2017 Budget 2018 estimate 2019 estimate 2020 estimate 2021 estimate Revenues:Utility Charges1,710,000$ 1,796,000$ 1,976,000$ 2,174,000$ 2,391,000$ Investment Earnings32,000 33,000 34,000 10,000 3,000 Other Revenues5,000 5,000 60,000 60,000 60,000 Total1,747,000 1,834,000 2,070,000 2,244,000 2,454,000 Expenses:Personnel Services‐ Wages 180,070 184,000 188,000 192,000 196,000 Personnel Services‐ Benefits 46,950 48,000 49,000 50,000 52,000 Total Personnel Services 227,020 232,000 237,000 242,000 248,000 Supplies 41,025 42,000 43,000 44,000 45,000 Services 359,475 367,000 374,000 381,000 389,000 Utilities 57,800 59,000 60,000 61,000 62,000 Repairs & Maint 52,750 54,000 55,000 56,000 57,000 Other operating Costs 12,865 13,000 13,000 13,000 13,000 Depreciation 550,000 577,000 623,000 734,000 795,000 Non Capitalized Capital outlay 108,000 125,000 100,000 102,000 102,000 Transfers/Admin Fee to General Fund 339,660 348,000 358,000 369,000 380,000 Debt Service ‐ interest 49,480 46,282 42,652 38,692 34,272 Total Expenses 1,798,075 1,863,282 1,905,652 2,040,692 2,125,272 Net Income (loss)(51,075) (29,282) 164,348 203,308 328,728 Addback Depreciation550,000 577,000 623,000 734,000 795,000 Less: Debt Service Principal(160,000) (165,000) (165,000) (170,000) (175,000) Less: Capital Outlay(545,000) (926,700) (2,220,700) (1,225,000) (797,000) Net use of cash(206,075) (543,982) (1,598,352) (457,692) 151,728 Beginning Cash Balance3,032,000 2,825,925 2,281,943 683,591 225,899 Ending Cash Balance2,825,925$ 2,281,943$ 683,591$ 225,899$ 377,627$ DRAFT 06-05-201735
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CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
Section 3
5 Year CIP Tables
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CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
2017
Projects
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City of Apple ValleyCapital Improvements Program 2017-20212017 ProjectsDeptProject NameGeneral FundMunicipal Building Fund Ice Arena GolfLiquorOld City Hall Fund Cemetery Fund Other Sources Total FundingBuilding and Facility ImprovementsCity Hall City Hall boiler and HVAC218,000$ 218,000$ City Hall City Hall restroom rennovation20,000$ 20,000$ City Hall City Hall residing and painting50,000$ 50,000$ City Hall City Hall retaining wall15,000$ 15,000$ City Hall City Hall roof (half sections)140,000$ 140,000$ City Hall City Hall sidewalk & pavement15,000$ 15,000$ City Hall City Hall windows30,000$ 30,000$ Fire Fire Station monument signs25,459$ 25,459$ Liquor Liquor Store 3 ground sign75,000$ 75,000$ Muni Cntr Municipal Center bathroom counters10,000$ 10,000$ Parks Hayes Arena compressor15,000$ 15,000$ Parks Hayes Arena Conference Room Roof12,000$ 12,000$ Parks Hayes Arena LED lighting35,000$ 35,000$ Parks Sports Arena LED lighting17,500$ 17,500$ 35,000$ Parks Comm Cntr carpet35,000$ 35,000$ Parks Comm Cntr front counter glass enclosure12,000$ 12,000$ Parks Comm Cntr interior painting25,000$ 25,000$ Parks Comm Cntr lobby and hallway lighting10,000$ 10,000$ Parks Comm Cntr sport court gym flooring100,000$ 100,000$ Parks Senior Cntr banquet chairs15,000$ 15,000$ Parks Valleywood banquet/bar/patio furniture7,000$ 7,000$ Parks Valleywood ceremony chairs5,000$ 5,000$ Parks Valleywood clubhouse & exterior lighting10,000$ 10,000$ Parks Valleywood dance floor4,000$ 4,000$ Parks Aquatic Cntr bathhouse floor resurfacing40,000$ 40,000$ ParksAquatic Cntr coolers and freezers13,000$ 13,000$ Parks Aquatic Cntr Diamond Bright lap lanes 80,000$ 80,000$ Parks Aquatic Cntr rental cabanas 16,000$ 16,000$ Parks Redwood building improvements 20,000$ 20,000$ Pub Wrks CMF roof section 30,000$ 30,000$ Pub Wrks CMF Streets Foreman offices 7,500$ 7,500$ Pub Wrks CMF Vehicle Storage floor 32,500$ 32,500$ Pub Wrks Cemetery acquired property site grading100,000$ 100,000$ Subtotal 69,459$ 402,000$ 79,500$ 26,000$ 75,000$ 488,000$ 100,000$ 17,500$ 1,257,459$ Capital TechnologyInfo Tech IT public safety laptops 60,000$ 60,000$ Info Tech IT servers, networking, pc's, etc. 89,200$ 89,200$ Info Tech IT software & network licenses 137,880$ 137,880$ Parks Comm Cntr meeting room TVs 5,000$ 5,000$ Parks Valleywood A/V equipment15,000$ 15,000$ Parks Aquatic Cntr POS system 15,000$ 15,000$ Subtotal 307,080$ 15,000$ 322,080$ DRAFT 06-05-201740
City of Apple ValleyCapital Improvements Program 2017-20212017 ProjectsDeptProject NameGeneral FundVERF Charges - (Internal Service Fund)Equip / VERF ExpenseMunicipal Building Fund Park Dedication Golf Water UtilitySan. Sewer UtilityStorm Drainage Utility Other Sources Total FundingFleet Vehicles and Equipment (appendix B)Com Dev Code Enforcement VERF Charge2,540$ 2,540$ Fire Fire vehicles & equipment270,000$ 270,000$ Fire Fire VERF charge292,100$ 292,100$ Muni Cntr Municipal Center VERF charge2,620$ 2,620$ Parks Valleywood cart lease annual payment45,000$ 45,000$ Parks Valleywood vehicles & equipment125,000$ 125,000$ Parks Parks Maint vehicles & equipment496,300$ 496,300$ Parks Parks Maint VERF charge212,950$ 212,950$ Police Police vehicles & equipment79,000$ 79,000$ Police Police VERF charge196,870$ 196,870$ Pub Wrks Engineering vehicles & equipment27,500$ 27,500$ Pub Wrks Engineering VERF charge10,000$ 10,000$ Pub Wrks Fleet Maint VERF charge5,550$ 5,550$ Pub Wrks Building Inspections VERF charge9,500$ 9,500$ Pub Wrks Natural Resources VERF charge4,450$ 4,450$ Pub Wrks Streets vehicles & equipment421,300$ 421,300$ Pub Wrks Streets VERF charge105,000$ 105,000$ Pub Wrks Sewer Replace JD 977 Mower # 70420,000$ 20,000$ Pub Wrks Water & Sewer line camera135,000$ 135,000$ Subtotal-$ 841,580$ 1,294,100$ -$ -$ 170,000$ -$ 155,000$ -$ -$ 2,460,680$ Parks, Playgrounds, Paths, Open SpaceParksPark, Cortland development250,000$ 250,000$ Parks Park, Kelley development1,000,000$ 1,000,000$ Parks Park reforestation10,000$ 10,000$ ParksPark, JCRPW fence between soccer fields20,000$ 20,000$ Parks Park, Valley Middle bldg roof55,000$ 55,000$ Parks Park, AV East ice rink12,000$ 12,000$ Parks Greenway underpasses600,000$ 600,000$ Parks Park trail overlays30,000$ 30,000$ Subtotal72,000$ 55,000$ 1,250,000$ 600,000$ 1,977,000$ Ponds, Natural Resources, and EnvironmentPub Wrks Pond easement acquisition50,000$ 50,000$ Pub Wrks Storm pond sediment removal45,000$ 45,000$ Subtotal95,000$ 95,000$ DRAFT 06-05-201741
City of Apple ValleyCapital Improvements Program 2017-20212017 ProjectsDeptProject NameGeneral FundSpecial Assessments Water UtilitySan. Sewer UtilityStorm Drainage UtilityStreet Light UtilityRoad Improvement FundMuncipal State Aid Cemetery Fund Other Govt Total FundingStreet and Utility ImprovementsPub Wrks Cemetery Assessment for Embry Way85,000$ 85,000$ Pub Wrks City signal upgrade 140th @ Galaxie200,000$ 200,000$ Pub Wrks City signal right turn lanes 140th @ Galaxie250,000$ 250,000$ Pub Wrks DC signal design CSAH 42 upgrades70,000$ 70,000$ Pub Wrks DC signal design CSAH 38 upgrades88,000$ 88,000$ Pub Wrks DC signal design CSAH 31 /CSAH 46 upgrade70,000$ 70,000$ Pub Wrks DC signal and lane mods CSAH 23 @ 157th12,000$ 12,000$ Pub Wrks DC signal design and widening CSAH 38150,000$ 150,000$ Pub Wrks Street project G/F levy allocation3,332,100$ (3,332,100)$ -$ Pub Wrks Street proj, Palomino Hills 3rd & 4th1,412,798$ 966,000$ 420,000$ 25,000$ 2,104,000$ 4,927,798$ Pub Wrks Street proj, Embry Place to CR 42175,000$ 200,000$ 375,000$ Pub Wrks Street overlay/resurfacing Galaxie Ave450,000$ 450,000$ Pub Wrks Street proj, Ring Route concrete repairs55,000$ 55,000$ Pub Wrks Street proj, utility breaks patching55,000$ 55,000$ Pub Wrks Street proj, 140th Street driveway entrance25,000$ 25,000$ Pub Wrks Street proj, Johnny Cake corridor study110,000$ 110,000$ Pub Wrks Street proj, Galaxie Ave. corridor study50,000$ 50,000$ Pub Wrks Street microsurface/ crack sealing550,000$ 550,000$ Pub Wrks Street proj, Hayes campus parking lot300,000$ 300,000$ Pub WrksTrail CSAH 38 north side Hwy 77 to CR 1150,400$ 61,600$ 112,000$ Pub Wrks Trail CSAH 42 north side CR 31 to CR 3328,125$ 34,375$ 62,500$ FinanceSubdivision improvements100,000$ 100,000$ Subtotal3,332,100$ 100,000$ 1,467,798$ 966,000$ 445,000$ 25,000$ (509,575)$ 1,890,000$ 85,000$ 295,975$ 8,097,298$ Utility Infrastructure PreservationPub Wrks Ring Route street light painting8,500$ 8,500$ Pub Wrks Lift Station, Sanitary No. 5 Rehab720,000$ 720,000$ Pub Wrks Lift 1 pump replacement (1 of 3)60,000$ 60,000$ Pub Wrks General stormwater improvements100,000$ 100,000$ Pub Wrks Well Maint Wells 8 and 12130,000$ 130,000$ Pub Wrks WTP Pump Maint - LZP314,000$ 14,000$ Pub Wrks Water meter system replacement 2 of 31,500,000$ 1,500,000$ Pub Wrks Well Maint Well 16 Recommissioning200,000$ 200,000$ Pub Wrks Water Line Watermain Diamond Path275,000$ 275,000$ Pub Wrks Water Reservoir Maint835,000$ 835,000$ Pub Wrks Gate valve replacements25,000$ 25,000$ Subtotal2,979,000$ 780,000$ 100,000$ 8,500$ 3,867,500$ DRAFT 06-05-201742
CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
2018
Projects
DRAFT 06-05-2017
43
City of Apple ValleyCapital Improvements Program 2017-20212018 ProjectsDeptProject NameGeneral FundMunicipal Building FundFuture Capital Projects Fund GO/Revenue BondsIce ArenaLiquorOld City Hall Fund Cemetery Fund Total FundingBuilding and Facility ImprovementsCity Hall City Hall fire sprinkler protection45,000$ 45,000$ City Hall City Hall roof (half sections)130,000$ 130,000$ City Hall City Hall windows30,000$ 30,000$ Fire Fire Station 1 apparatus bay floor 30,000$ 30,000$ Fire Fire Station 3 apparatus bay floor 25,000$ 25,000$ Fire Fire Station 4 construction3,000,000$ 3,000,000$ Fire Fire Station 4 land acquisition 500,000$ 500,000$ Muni Cntr Municipal Center PD HVAC phase 1 60,000$ 60,000$ Muni Cntr DC Govt. Cntr parking lot overlay 120,000$ 120,000$ Parks Sports Arena R-22 system1,800,000$ 1,800,000$ Parks Comm Cntr flooring various rooms 35,000$ 35,000$ Parks Comm Cntr hardwood gym curtains 60,000$ 60,000$ Parks Comm Cntr restroom/locker room flooring 15,000$ 15,000$ Parks Comm Cntr restroom/locker room partitions 15,000$ 15,000$ Parks Senior Cntr interior painting high traffic 15,000$ 15,000$ Parks Teen Cntr minor improvements 10,000$ 10,000$ Parks Aquatic Cntr funbrellas 20,000$ 20,000$ Parks Aquatic Cntr waterslide 150,000$ 150,000$ Parks Redwood building improvements 20,000$ 20,000$ Pub Wrks CMF North & West Lot chip seal 15,000$ 15,000$ Pub Wrks CMF restrooms 20,000$ 20,000$ Pub Wrks CMF windows, doors, OH doors 38,000$ 38,000$ Pub Wrks Cemetery boundary fence200,000$ 200,000$ Pub Wrks Cemetery internal roads175,000$ 175,000$ Pub Wrks Columbarium50,000$ 50,000$ Pub Wrks CMF CoRayVac program thermostat cntrl6,000$ 6,000$ Subtotal85,000$ 449,000$ 620,000$ 3,000,000$ 1,800,000$ 205,000$ 425,000$ 6,584,000$ Capital TechnologyInfo Tech IT servers, networking, pc's, etc.90,000$ 90,000$ Info Tech IT software & network licenses140,000$ 140,000$ Info Tech IT special projects70,000$ 70,000$ Liquor Liquor Store security cameras12,000$ 12,000$ Parks Comm Cntr rental room audio/visual equip10,000$ 10,000$ Parks Senior Cntr audio/visual equipment20,000$ 20,000$ Police Police radios90,000$ 90,000$ Subtotal420,000$ 12,000$ 432,000$ DRAFT 06-05-201744
City of Apple ValleyCapital Improvements Program 2017-20212018 ProjectsDeptProject NameGeneral FundVERF Charges - (Internal Service Fund)Equip / VERF Expense Ice ArenaGolfWater UtilitySan. Sewer UtilityStorm Drainage UtilityOther Sources Total FundingFleet Vehicles and Equipment (appendix B)Com Dev Code Enforcement VERF Charge 2,540$ 2,540$ Com Dev Code Enforcment vehicles & equipment-$ Fire Fire vehicles & equipment 621,900$ 621,900$ Fire Fire VERF charge 321,000$ 321,000$ Muni Cntr Municipal Center vehicles & equipment-$ Muni Cntr Municipal Center VERF charge 2,620$ 2,620$ Parks Hayes Arena lift12,000$ 12,000$ Parks Valleywood cart lease annual payment45,000$ 45,000$ Parks Valleywood vehicles & equipment60,000$ 60,000$ Parks Parks Maint vehicles & equipment 271,100$ 271,100$ Parks Parks VERF charge 231,000$ 231,000$ Police Police vehicles & equipment 105,500$ 105,500$ Police Police VERF charge 216,560$ 216,560$ Pub Wrks Engineering vehicles & equipment-$ Pub Wrks Engineering VERF charge 10,250$ 10,250$ Pub Wrks Streets wire feed welder 9,500$ -9,500$ Pub Wrks Fleet Maint vehicles & equipment-$ Pub Wrks Fleet Maint VERF charge 5,700$ 5,700$ Pub Wrks Building Inspections vehicles & equipment-$ Pub Wrks Building Inspections VERF charge 12,600$ 12,600$ Pub Wrks Natural Resources vehicles & equipment 24,400$ 24,400$ Pub Wrks Natural Resources VERF charge 4,450$ 4,450$ Pub Wrks Storm Utility vehicles & equipment-$ Pub Wrks Streets vehicles & equipment 513,900$ 513,900$ Pub Wrks Streets VERF charge 185,000$ 185,000$ Pub Wrks Replace 3/4 Ton Pickup #406 35,700$ 35,700$ Pub Wrks Sewer jetter287,000$ 287,000$ Pub Wrks 3/4 ton pick-up-$ Pub Wrks Forklift-$ Pub WrksPlow truck-$ Pub Wrks Tandem plow truck-$ Pub Wrks Sweeper # 324250,100$ 250,100$ Subtotal9,500$ 991,720$ 1,536,800$ 12,000$ 105,000$ 35,700$ 287,000$ 250,100$ -$ 3,227,820$ Parks, Playgrounds, Paths, Open SpaceParks Park, neighborhood backstops (5)13,000$ 13,000$ Parks Park reforestation10,000$ 10,000$ Parks Park, Valley Middle ice rink15,000$ 15,000$ Parks Greenway underpasses600,000$ 600,000$ Parks Park trail overlays40,000$ 40,000$ Subtotal78,000$ 600,000$ 678,000$ Ponds, Natural Resources, and EnvironmentPub Wrks Pond easement acquisition75,000$ 75,000$ Pub Wrks Storm pond sediment removal50,000$ 50,000$ Subtotal125,000$ 125,000$ DRAFT 06-05-201745
City of Apple ValleyCapital Improvements Program 2017-20212018 ProjectsDeptProject NameGeneral FundFuture Capital Projects FundSpecial AssessmentsWater UtilitySan. Sewer UtilityStorm Drainage UtilityStreet Light UtilityRoad Improvement Muncipal State Aid Grant Funding Other Govt Total FundingStreet and Utility ImprovementsFinance Subdivision improvements100,000$ 100,000$ Pub Wrks City signal install 147th @ JCRR 125,000$ 125,000$ 250,000$ Pub Wrks DC signal design CSAH 42154,000$ 154,000$ Pub Wrks DC signal upgrade CSAH 31/CSAH 4660,000$ 60,000$ Pub Wrks Street project G/F levy allocation 3,317,000$ (3,317,000)$ -$ Pub Wrks Street proj, Rdwd Dr, Cir, Ct & Keller Lake Dr 404,000$ 365,000$ 396,000$ 935,568$ 2,100,568$ Pub Wrks Street proj, AV 12th562,706$ 499,545$ 31,600$ 761,391$ 1,855,242$ Pub Wrks Street proj, Rdwd Dr/ Whitney Pnd storm bypass100,000$ 100,000$ 200,000$ Pub Wrks Street proj, JCRR, Lapaz 2nd118,000$ 115,000$ 14,000$ 680,000$ 2,116,000$ 3,043,000$ Pub Wrks Street proj, 133rd St Ct / 134th St Ct80,000$ 15,000$ 950,000$ 1,045,000$ Pub Wrks Street proj, road widening CSAH 38170,000$ 170,000$ Pub Wrks Street overlay/resurfacing400,000$ 400,000$ Pub Wrks Cedar Ave. Entrance Monument 60,000$ 60,000$ Pub Wrks ADA Transition Plan 50,000$ 50,000$ Pub Wrks Street microsurface/ crack sealing566,500$ 566,500$ Pub Wrks Trail resurfacing45,000$ 125,000$ 170,000$ Subtotal 3,367,000$ 60,000$ 225,000$ 1,084,706$ 1,059,545$ 556,600$ 579,959$ 3,066,500$ 100,000$ 125,000$ 10,224,310$ Utility Infrastructure PreservationPub Wrks Ring Route street light painting10,000$ 10,000$ Pub Wrks Lift 1 pump replacement (2 of 3)60,000$ 60,000$ Pub Wrks General stormwater improvements100,000$ 100,000$ Pub Wrks Well Maint Wells 1, 2 and 18130,000$ 130,000$ Pub Wrks WTP Pump Maint - LZP114,000$ 14,000$ Pub Wrks Water meter system replacement 3 of 32,000,000$ 2,000,000$ Pub Wrks Water Reservoir Maint Nordic10,000$ 10,000$ Pub Wrks Water Longridge/Harwell corrosion mitigation300,000$ 300,000$ Pub Wrks Gate valve replacements25,000$ 25,000$ Pub Wrks Asset Management software50,000$ 20,000$ 20,000$ 20,000$ 110,000$ Pub Wrks Fiber network extension40,000$ 40,000$ 80,000$ Subtotal50,000$ 2,539,000$ 120,000$ 120,000$ 10,000$ 2,839,000$ DRAFT 06-05-201746
CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
2019
Projects
DRAFT 06-05-2017
47
City of Apple ValleyCapital Improvements Program 2017-20212019 ProjectsDeptProject NameGeneral FundMunicipal Building Fund Ice Arena LiquorOld City Hall Fund Cemetery Fund Other Sources Total FundingCity Hall City Hall interior lighting190,000$ 190,000$ Muni Cntr Municipal Center data room back-up cooling40,000$ 40,000$ Fire Fire Station 2 apparatus bay floor25,000$ 25,000$ Muni Cntr Municipal Center PD training room area56,000$ 56,000$ Muni Cntr Municipal Center recarpet200,000$ 200,000$ Parks Hayes Arena roof200,000$ 200,000$ Parks Comm Cntr locker room flooring/fixtures20,000$ 20,000$ Parks Comm Cntr sport court gym roof100,000$ 100,000$ Parks Senior Cntr building upgrades35,000$ 35,000$ Parks JCRPE new LED lighting500,000$ 500,000$ Parks JCRPE Soccer Stadium roof6,000$ 6,000$ Parks Aquatic Cntr waterslide150,000$ 150,000$ Pub Wrks CMF front East/West face window panes18,000$ 18,000$ Pub Wrks CMF hallway tile flooring12,000$ 12,000$ Pub Wrks CMF old washbay conversion27,000$ 27,000$ Pub Wrks Cemetery driveway from Embry200,000$ 200,000$ Pub Wrks CMF Streets/Parks bldg unit heater15,000$ 15,000$ Subtotal525,000$ 639,000$ 200,000$ 190,000$ 200,000$ 40,000$ 1,794,000$ Info Tech IT servers, networking, pc's, etc.100,000$ 100,000$ Info Tech IT software & network licenses145,000$ 145,000$ Info Tech IT special projects70,000$ 70,000$ Liquor Liquor Store security cameras and DVR's20,000$ 20,000$ Police Police radios90,000$ 90,000$ Subtotal405,000$ 20,000$ 425,000$ DRAFT 06-05-201748
City of Apple ValleyCapital Improvements Program 2017-20212019 ProjectsDeptProject NameVERF Charges - (Internal Service Fund)Equip / VERF Expense Golf Water UtilitySan. Sewer UtilityStorm Drainage Utility Other Sources Total FundingFleet Vehicles and Equipment (appendix B)Com Dev Code Enforcement VERF Charge 2,600$ 2,600$ Com Dev Code Enforcment vehicles & equipment-$ Fire Fire vehicles & equipment 73,500$ 73,500$ Fire Fire VERF charge 353,100$ 353,100$ Muni Cntr Municipal Center vehicles & equipment-$ Muni Cntr Municipal Center VERF charge 2,690$ 2,690$ Parks Valleywood cart lease annual payment 45,000$ 45,000$ Parks Valleywood vehicles & equipment 110,000$ 110,000$ Parks Parks Maint vehicles & equipment 285,700$ 285,700$ Parks Parks VERF charge 236,780$ 236,780$ Police Police vehicles & equipment 258,600$ 258,600$ Police Police VERF charge 238,220$ 238,220$ Pub Wrks Engineering vehicles & equipment-$ Pub Wrks Engineering VERF charge 10,510$ 10,510$ Pub Wrks Fleet Maint vehicles & equipment-$ Pub Wrks Fleet Maint VERF charge 5,840$ 5,840$ Pub Wrks Building Inspections vehicles & equipment-$ Pub Wrks Building Inspections VERF charge 12,920$ 12,920$ Pub Wrks Natural Resources vehicles & equipment-$ Pub Wrks Natural Resources VERF charge 4,560$ 4,560$ Pub Wrks Storm Utility replace sedan #60423,200$ 23,200$ Pub Wrks Streets vehicles & equipment 330,700$ 330,700$ Pub Wrks Streets VERF charge 189,630$ 189,630$ Pub Wrks Water & Sewer vehicles # 419, 42173,200$ 73,200$ Pub WrksAir compressor-$ Pub Wrks Loadall-$ Pub Wrks Replace 604, 419, 421-$ Pub Wrks Sewer Jet/ vac # 401225,900$ 225,900$ 451,800$ Pub Wrks Tandem plow truck-$ Subtotal1,056,850$ 948,500$ 155,000$ 73,200$ 225,900$ 249,100$ 2,708,550$ Parks, Playgrounds, Paths, Open SpaceParks Park reforestation10,000$ Parks Park plastic playground timbers15,000$ Parks Park play structure100,000$ Parks Greenway underpasses600,000$ 600,000$ Parks Park trail overlays40,000$ Subtotal600,000$ 765,000$ Ponds, Natural Resources, and EnvironmentPub Wrks Pond easement acquisition50,000$ 50,000$ Pub Wrks Storm pond sediment removal50,000$ 50,000$ Subtotal100,000$ 100,000$ DRAFT 06-05-201749
City of Apple ValleyCapital Improvements Program 2017-20212019 ProjectsDeptProject NameGeneral FundSpecial Assessments Water UtilitySan. Sewer UtilityStorm Drainage UtilityStreet Light UtilityRoad Improvement Muncipal State Aid Other GovtTotal FundingStreet and Utility ImprovementsFinance Subdivision improvements 100,000$ 100,000$ Pub Wrks DC signal CSAH 42 @ JCRR 250,000$ 250,000$ Pub Wrks DC signal CSAH 42 upgrades 425,000$ 771,000$ 1,196,000$ Pub Wrks Street project G/F levy allocation 3,417,000$ (3,417,000)$ -$ Pub Wrks Street proj, Apple Valley 11th 762,706$ 799,545$ 531,600$ 1,853,180$ 3,947,031$ Pub Wrks Street proj, North and South Surrey Trail 500,400$ 420,000$ 420,000$ 780,000$ 2,120,400$ Pub Wrks Trail rehabilitation32,000$ 49,000$ 81,000$ Pub Wrks Street overlay/resurfacing400,000$ 400,000$ Pub Wrks Street microsurface/ crack sealing583,000$ 583,000$ Subtotal 3,417,000$ 775,000$ 1,263,106$ 1,219,545$ 951,600$ (751,820)$ 1,754,000$ 49,000$ 8,677,431$ Utility Infrastructure PreservationPub Wrks Ring Route street light painting12,000$ 12,000$ Pub Wrks Lift 1 pump replacement (3 of 3)62,000$ 62,000$ Pub Wrks Lift Station, Storm No. 3 (Farquar) Rehab900,000$ 900,000$ Pub Wrks General stormwater improvements100,000$ 100,000$ Pub Wrks Well Maint Wells 6, 11, 20 140,000$ 140,000$ Pub Wrks WTP Pump Maint - LZP416,000$ 16,000$ Pub Wrks Nordic Booster Station pump rehab 30,000$ 30,000$ Pub Wrks Water meter system replacement finalize 1,000,000$ 1,000,000$ Pub Wrks Water Reservoir Maint Quarry Pt 140,000$ 140,000$ Pub Wrks Asset Management software 50,000$ 20,000$ 20,000$ 20,000$ 110,000$ Pub Wrks Fiber network extension40,000$ 40,000$ 80,000$ Pub Wrks Gate valve replacements30,000$ 30,000$ Subtotal50,000$ 1,416,000$ 122,000$ 1,020,000$ 12,000$ 2,620,000$ DRAFT 06-05-201750
CITY OF APPLE VALLEY
CAPITAL IMPROVEMENTS PROGRAM
2017-2021
2020
Projects
DRAFT 06-05-2017
51
City of Apple ValleyCapital Improvements Program 2017-20212020 ProjectsDeptProject NameGeneral FundMunicipal Building FundFuture Capital Projects FundOld City Hall Fund Total FundingBuilding and Facility ImprovementsCity Hall City Hall monument sign60,000$ 60,000$ Muni Cntr Municipal Center PD boilers250,000$ 250,000$ Muni Cntr Municipal Center PD HVAC phase 260,000$ 60,000$ Muni Cntr Municipal Center PD open office panels75,000$ 75,000$ Muni Cntr Municipal Center PD recarpet150,000$ 150,000$ Parks Comm Cntr rental room tables & chairs6,000$ 6,000$ Parks Comm Cntr sport court gym divider curtains45,000$ 45,000$ Parks Teen Cntr minor improvements10,000$ 10,000$ Parks JCPRE new maintenance facility750,000$ 750,000$ Parks JCRPE Legion Field roof6,000$ 6,000$ Parks JCRPE restroom facility60,000$ 60,000$ Pub Wrks CMF building windows9,500$ 9,500$ Pub Wrks CMF vehicle hoists Bay #326,000$ 26,000$ Pub Wrks CMF Police/ Storage bldg unit heater #115,500$ 15,500$ Subtotal42,000$ 671,000$ 750,000$ 60,000$ 1,523,000$ Capital TechnologyInfo Tech IT servers, networking, pc's, etc.105,000$ 105,000$ Info Tech IT software & network licenses150,000$ 150,000$ Info Tech IT special projects70,000$ 70,000$ Subtotal325,000$ 325,000$ DRAFT 06-05-201752
City of Apple ValleyCapital Improvements Program 2017-20212020 ProjectsDeptProject NameGeneral FundVERF Charges - (Internal Service Fund)Equip / VERF Expense Park Dedication Ice Arena Golf Water UtilitySan. Sewer UtilityStorm Drainage Utility Other Sources Total FundingFleet Vehicles and Equipment (appendix B)Com Dev Code Enforcement VERF Charge2,700$ 2,700$ Com Dev Code Enforcment vehicles & equipment-$ Fire Fire vehicles & equipment96,900$ 96,900$ Fire Fire VERF charge388,410$ 388,410$ Muni Cntr Municipal Center vehicles & equipment-$ Muni Cntr Municipal Center VERF charge2,760$ 2,760$ Parks Hayes Arena ice resurfacer135,000$ 135,000$ Parks Valleywood cart lease annual payment45,000$ 45,000$ Parks Valleywood vehicles & equipment140,000$ 140,000$ Parks Parks Maint vehicles & equipment159,300$ 159,300$ Parks Parks Maint VERF charge242,700$ 242,700$ Police Police vehicles & equipment270,000$ 270,000$ Police Police VERF charge262,040$ 262,040$ Pub Wrks Engineering vehicles & equipment-$ Pub Wrks Engineering VERF charge10,770$ 10,770$ Pub Wrks Fleet Maint vehicles & equipment-$ Pub Wrks Fleet Maint VERF charge5,990$ 5,990$ Pub Wrks Building Inspections vehicles & equipment-$ Pub Wrks Building Inspections VERF charge13,240$ 13,240$ Pub Wrks Natural Resources vehicles & equipment-$ Pub Wrks Natural Resources VERF charge4,670$ 4,670$ Pub Wrks Storm Utility vehicles & equipment-$ Pub Wrks Streets vehicles & equipment170,400$ 170,400$ Pub Wrks Streets VERF charge194,370$ 194,370$ Pub Wrks Sewer 3/4 Ton Pickup # 41837,500$ 37,500$ Pub Wrks Panel truck # 42238,600$ 38,600$ Pub WrksVacuum sweepster-$ Pub Wrks 3/4 ton pick-up # 40637,500$ 37,500$ Subtotal1,127,650$ 696,600$ 135,000$ 185,000$ 37,500$ 76,100$ -$ 2,257,850$ Parks, Playgrounds, Paths, Open SpaceParks Park, Tintah soccer field irrigation40,000$ 40,000$ Parks Park reforestation10,000$ 10,000$ Parks Park, JCRPE sewer connection to 142nd250,000$ 250,000$ Parks Park play structure75,000$ 75,000$ Parks Greenway underpasses600,000$ 600,000$ Parks Park trail overlays 40,000$ 40,000$ Subtotal 165,000$ 250,000$ 600,000$ 1,015,000$ Ponds, Natural Resources, and EnvironmentPub Wrks Pond easement acquisition50,000$ 50,000$ Pub Wrks Storm pond sediment removal52,000$ 52,000$ Subtotal102,000$ 102,000$ DRAFT 06-05-201753
City of Apple ValleyCapital Improvements Program 2017-20212020 ProjectsDeptProject NameGeneral FundFuture Capital Projects FundSpecial Assessments Water UtilitySan. Sewer UtilityStorm Drainage UtilityStreet Light UtilityRoad Improvement Muncipal State Aid Grant Funding Total FundingStreet and Utility ImprovementsFinance Subdivision improvements100,000$ 100,000$ Pub Wrks Street project G/F levy allocation3,520,000$ (3,520,000)$ -$ Pub Wrks Street proj, AV 3rd (Rdwd, Prk, Juniper)825,000$ 800,000$ 475,000$ 2,078,000$ 4,178,000$ Pub Wrks Street proj, Cimmarron Rd600,000$ 450,000$ 600,000$ 1,300,000$ 2,950,000$ Pub Wrks Street proj, Garden View Dr - CR 42 to Whitney300,000$ 266,000$ 250,000$ 95,040$ 969,000$ 1,880,040$ Pub Wrks Street overlay/resurfacing78,000$ 78,000$ Pub Wrks Pedestrian overpass Cedar @ 147th400,000$ 3,300,000$ 3,700,000$ Pub Wrks Street microsurface/ crack sealing599,500$ 599,500$ Subtotal3,520,000$ 400,000$ 100,000$ 1,725,000$ 1,516,000$ 1,325,000$ 31,040$ 1,568,500$ 3,300,000$ 13,485,540$ Utility Infrastructure PreservationPub Wrks Ring Route street light painting12,000$ 12,000$ Pub Wrks General stormwater improvements100,000$ 100,000$ Pub Wrks Well Maint Wells 4, 13 and 16155,000$ 155,000$ Pub Wrks WTP Pump Maint - HZP416,000$ 16,000$ Pub Wrks Pressure station rehab GVD & 137th St100,000$ 100,000$ Pub Wrks Water Reservoir Maint Longridge900,000$ 900,000$ Pub Wrks Fiber network extension40,000$ 40,000$ 80,000$ Pub Wrks Gate valve replacements30,000$ 30,000$ Subtotal1,241,000$ 40,000$ 100,000$ 12,000$ 1,393,000$ DRAFT 06-05-201754
CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2017-2021 2021 Projects DRAFT 06-05-201755
City of Apple ValleyCapital Improvements Program 2017-20212021 ProjectsDeptProject NameGeneral FundMunicipal Building FundFuture Capital Projects Fund Ice ArenaTotal FundingBuilding and Facility ImprovementsMuni Cntr Municipal Center Basement Office Expansion350,000$ 350,000$ Muni Cntr Municipal Center campus add PD garage2,500,000$ 2,500,000$ Muni Cntr Municipal Center roof replacement150,000$ 150,000$ Parks Hayes Arena artificial turf115,000$ 115,000$ Parks Comm Cntr boilers250,000$ 250,000$ Parks Comm Cntr kitchen & conf room appliances7,000$ 7,000$ Parks Comm Cntr rental room tables & chairs6,000$ 6,000$ Parks Comm Cntr sport court gym main curtain45,000$ 45,000$ Parks Aquatic Cntr boilers230,000$ 230,000$ Parks Aquatic Cntr lifeguard sun protectors15,000$ 15,000$ Pub Wrks CMF building windows9,500$ 9,500$ Pub Wrks CMF small HVAC units30,000$ 30,000$ Pub Wrks CMF vehicle hoists Bay #526,000$ 26,000$ Pub Wrks CMF windows, doors, OH doors20,000$ 20,000$ Pub Wrks CMF Parks/ Storage bldg unit heater #116,000$ 16,000$ Pub Wrks CMF Police/ Storage bldg unit heater #215,500$ 15,500$ 31,000$ Subtotal354,000$ 831,500$ 2,500,000$ 115,000$ 3,800,500$ Capital TechnologyInfo Tech IT servers, networking, pc's, etc.105,000$ 105,000$ Info Tech IT software & network licenses150,000$ 150,000$ Info Tech IT special projects70,000$ 70,000$ Subtotal325,000$ 325,000$ DRAFT 06-05-201756
City of Apple ValleyCapital Improvements Program 2017-20212021 ProjectsDeptProject NameGeneral FundVERF Charges - (Internal Service Fund)Equip / VERF ExpenseGolf Water UtilitySan. Sewer UtilityStorm Drainage Utility Other Sources Total FundingFleet Vehicles and Equipment (appendix B)Com Dev Code Enforcement VERF Charge2,700$ 2,700$ Com Dev Code Enforcment vehicles & equipment-$ Fire Fire vehicles & equipment1,061,950$ 1,061,950$ Fire Fire VERF charge407,830$ 407,830$ Muni Cntr Municipal Center vehicles & equipment-$ Muni Cntr Municipal Center VERF charge2,830$ 2,830$ Parks Valleywood cart lease annual payment45,000$ 45,000$ Parks Valleywood vehicles & equipment150,000$ 150,000$ Parks Parks Maint vehicles & equipment286,100$ 286,100$ Parks Parks Maint VERF charge248,770$ 248,770$ Police Police vehicles & equipment436,600$ 436,600$ Police Police VERF charge288,240$ 288,240$ Pub Wrks Engineering vehicles & equipment-$ Pub Wrks Engineering VERF charge11,040$ 11,040$ Pub Wrks Fleet Maint vehicles & equipment-$ Pub Wrks Fleet Maint VERF charge6,140$ 6,140$ Pub Wrks Building Inspections vehicles & equipment-$ Pub Wrks Building Inspections VERF charge13,570$ 13,570$ Pub Wrks Natural Resources vehicles & equipment-$ Pub Wrks Natural Resources VERF charge4,790$ 4,790$ Pub Wrks Storm Utility vehicles & equipment-$ Pub Wrks Streets vehicles & equipment111,000$ 111,000$ Pub Wrks Streets VERF charge401,100$ 401,100$ Pub Wrks Water & Sewer vehicles & equipment-$ Pub Wrks Panel truck-$ Pub Wrks Vacuum sweepster-$ Pub Wrks 3/4 ton pick-up-$ Pub Wrks Message Board #42719,200$ 19,200$ Pub WrksVersa Vac # 40358,800$ 58,800$ Pub Wrks Vacuum sweepster-$ Pub Wrks 3/4 ton pick-ups # 412, 41477,000$ 77,000$ Subtotal1,387,010$ 1,895,650$ 195,000$ 77,000$ 78,000$ -$ 3,632,660$ Parks, Playgrounds, Paths, Open SpaceParks Park reforestation10,000$ 10,000$ Parks Park play structure (2)25,000$ 25,000$ Parks Greenway underpasses600,000$ 600,000$ Parks Park trail overlays40,000$ 40,000$ Subtotal75,000$ 600,000$ 675,000$ Ponds, Natural Resources, and EnvironmentPub Wrks Pond easement acquisition50,000$ 50,000$ Pub Wrks Storm pond sediment removal52,000$ 52,000$ Subtotal102,000$ 102,000$ DRAFT 06-05-201757
City of Apple ValleyCapital Improvements Program 2017-20212021 ProjectsDeptProject NameGeneral FundSpecial Assessments Water UtilitySan. Sewer UtilityStorm Drainage UtilityStreet Light UtilityRoad Improvement Muncipal State Aid Total FundingStreet and Utility ImprovementsFinance Subdivision improvements100,000$ 100,000$ Pub Wrks Street project G/F levy allocation3,625,000$ (3,625,000)$ -$ Pub Wrks Street proj, AV 3rd (Pinewood, Walnut)672,000$ 562,000$ 397,000$ 1,019,000$ 2,650,000$ Pub Wrks Street proj, AV 10th (phase 1)650,000$ 600,000$ 300,000$ 1,450,000$ 3,000,000$ Pub Wrks Street overlay/resurfacing78,000$ 78,000$ Pub Wrks Street microsurface/ crack sealing616,000$ 616,000$ Subtotal3,625,000$ 100,000$ 1,322,000$ 1,162,000$ 697,000$ -$ (1,078,000)$ 616,000$ 6,444,000$ Utility Infrastructure PreservationPub Wrks Ring Route street light painting12,000$ 12,000$ Pub Wrks General stormwater improvements110,000$ 110,000$ Pub Wrks Well Maint Wells 7, 9, and 19155,000$ 155,000$ Pub Wrks WTP Pump Maint - HZP216,000$ 16,000$ Pub Wrks Water Reservoir Maint Palomino200,000$ 200,000$ Pub Wrks Well 1 & 3 electrical upgrade65,000$ 65,000$ Pub Wrks Fiber network extension40,000$ 40,000$ 80,000$ Pub Wrks Gate valve replacements30,000$ 30,000$ Subtotal506,000$ 40,000$ 110,000$ 12,000$ 668,000$ DRAFT 06-05-201758
APPENDIX A
STREET OVERLAY AND RECONSTRUCTION
SCHEDULE
2017-2021
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Pavement Management Program
The City of Apple Valley is responsible for maintaining 174 centerline miles, or approximately 400 lane miles, of city streets within its boundaries.
A variety of methods are used to preserve street pavement and maximize the service life of existing streets. The city uses preservation practices
such as overlays, micro surfacing, seal coating, and crack sealing for asphalt pavements. While preservation practices help to significantly extend
the service life of pavement, eventually there is a diminishing return on investment. All streets will eventually need to be reconstructed as part of
an ongoing maintenance program.
The street system in Apple Valley grew rapidly with development beginning in the 1960s. During the 15 year period between 1967 and 1982,
approximately 80 miles of city streets were constructed throughout the community. The service life for an asphalt street constructed in the 1960s
or 1970s is commonly assumed to be about 45 years. The City currently has approximately five miles of streets reaching the end of the
anticipated 45-year service life each year.
The City monitors pavement conditions of the street system through field inspections and the use of pavement condition ratings. The ASTM
D6433 rating system is used to assign pavement condition ratings to 25 percent of the total pavement mileage each year. This pace allows the
City to update pavement conditions for all street segments on a four year cycle. Pavement condition rating information is entered into the City’s
pavement management software.
The pavement management software serves two important functions for managing the condition of city streets. First, the software is used to
calculate an “Overall Condition Index” providing a single broad-scale measurement of the whole street system. Second, the software is used to
forecast the Overall Condition Index of the street system in future years based on the amount of investment provided in the Capital Improvement
Program. This forecast process provides a valuable tool for use by the City Council and staff to evaluate the appropriate level of investment in
maintaining the street system.
The City has established a goal of maintaining an Overall Condition Index score of 73 out of a possible 100 points. The current Overall Condition
Index for the street system is 74 for the year 2016. Based on the amount of investment identified in the 2017 – 2021 Capital Improvement
Program, the Overall Condition Index for the street system is forecasted to remain within two points (+/-) of the 73 target over the next five years.
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CAPITAL IMPROVEMENT PROGRAM
2017 - 2021CITY STREET IMPROVEMENT
Project Area Forecast by Year
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06.05.17
Project areas are preliminary and subjectto change based on available funding.
2017 Street Improvement Area
2018 Street Improvement Area
2019 Street Improvement Area
2020 Street Improvement Area
2021 Street Improvement Area
Est. Improvement Type
!H !H !H !H
STREET & UTILITY RECONSTRUCTION
STREET RECONSTRUCTION
MILL / OVERLAY
MICROSURFACE
TRAFFIC SIGNAL RECONSTRUCT
TRAFFIC SIGNAL CONSTRUCTION
SANITARY LIFT STATION
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APPENDIX B
VEHICLE AND EQUIPMENT REPLACEMENT
SCHEDULE
2017-2021
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64
Introduction
A major portion of the City’s capital outlays is derived from vehicle and equipment replacements. This report is a replacement
schedule, listing each individual vehicle or major piece of equipment owned by the City of Apple Valley.
The Replacement Schedule serves three main functions:
1) The Replacement Schedule accounts for the City’s vehicle and equipment purchases. The CIP lists only department
summary totals of expenditures for vehicles and pieces of equipment.
2) The Replacement Schedule provides additional information concerning the condition of vehicles and equipment.
For each vehicle or piece of equipment, the Replacement Schedule provides the production date, the cost to the City at
the time of purchase, the expected useful life-span, the scheduled date of replacement, and the expected cost of
replacement. Replacement dates are based on detailed examination of each individual vehicle or piece of equipment
and determination of its likely remaining useful life.
3) The Replacement Schedule provides a comprehensive plan for vehicle and equipment replacement within each
department. Purchases in one year may greatly affect purchases in the next. The Schedule is a budgeting tool that helps
departments budget for long-term capital outlays.
The Replacement Schedule includes the budgeted purchases for the current year, as well as future purchases projected over the next
five years. It does not include funding sources for these purchases. However, the funding sources can be found in the vehicle and
equipment tables within the CIP.
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Replacement Criteria
The City’s practice is to replace vehicles and equipment when the Fleet Maintenance Division determines that it is cost prohibitive to
keep the vehicle and pay for repairs. Since the CIP is a five-year projection, it is challenging for Fleet Maintenance to determine
exactly when a particular vehicle or piece of equipment is in need of replacement. Many variables such as design and production
properties of individual vehicle models, extent of use of the vehicle, and severity of use while in the City’s fleet determine the useful
life-span of a vehicle. Thus, for example, a sedan used by the Police Department for patrol may only be useful for four years, while
the same model may be useful to Building Inspections for eight years.
The Fleet Maintenance Division has established guidelines or replacement standards for the expected useful life of various vehicles
and equipment. Vehicles are scheduled for replacement in the CIP and Replacement Schedule in the year that departments project the
vehicles will meet the standards established in the guidelines. However, prior to the annual budgeting process, the Fleet Maintenance
Division evaluates each vehicle and piece of equipment scheduled for replacement that year. If the Fleet Maintenance Division
evaluates the vehicle and determines that it can continue to be used cost effectively, the vehicle will remain in service even if it
exceeds the replacement criteria. Similarly, if a vehicle does not meet the replacement criteria, but the Fleet Maintenance Division
evaluates the vehicle and determines that it is cost prohibitive to continue using the vehicle, a replacement will be requested in the
operating budget. Thus, the CIP serves as a general planning document and may vary from actual proposed annual budgets.
Appendix B: Vehicle and Equipment Sheets
Appendix B lists all of the vehicles in the City’s fleet, sorted by Department and with projected expenditures for vehicle replacements.
Appendix B also lists all of the significant equipment items used by the City, sorted by Department and with projected expenditures
for vehicle replacements.
Below is a brief description of the different City Departments/ Division and the types of fleet and equipment uses they have.
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Fire Department
The Fire Department uses three types of vehicles--fire-fighting vehicles which are used for emergency response and should be replaced
with similar models; vehicles used by the fire officers that are used for daily use as well as for emergency response; and vehicles used
to transport fire fighters to training drills. The fire department also has water emergency equipment. The VERF for the Fire
Department includes four expensive groups of equipment that will need to be replaced in the coming years; these include the Self
Contained Breathing Apparatus, Thermal Imagers, hydraulic rescue tools and 800 Mhz radios. The strategy of including this
equipment in the VERF is to level out the budgetary impacts in the coming years.
Liquor Operations
The Liquor Operations division is an enterprise operation and has its own funding sources.
Parks Maintenance
The Park and Recreation Department requires many vehicles and much equipment to maintain the City’s parks and facilitate the City’s
recreation programs.
Parks and Recreation / Golf Operations
The Park and Recreation Department also maintains the City’s 18 hole golf course. The needs of the golf course are quite different
from the needs of regular park maintenance. The golf course is an enterprise operation and has its own funding sources.
Arena Operations
The City runs two ice arenas under the Park and Recreation Department. During the spring and summer, special surfaces placed on the
floors of the arenas to create indoor tennis courts. The Arena Operations division is an enterprise operation and has its own funding
sources.
Pool and Aquatic Park Operations
The City runs one pool and aquatic park under the Park and Recreation Department. During the summer, both operations are in full
use. The Pool and Aquatic Park Operations are not an enterprise operation and are part of the General Fund programs.
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Police Department
The Police Department vehicles, aside from the squad cars, are used for the sergeants, investigators, and captains.
Public Works Inspections, Natural Resources, & City Hall
The Public Works Department vehicles in this section are used for three different functions--building inspections, natural resources,
and general purpose. The building inspectors use their vehicles to make on-site inspections. The forester uses a vehicle for on-site
work. The general-purpose vehicle is shared by many other City departments.
Fleet Maintenance
The Fleet Maintenance division of the Public Works Department is responsible for the maintenance of the City’s buildings, vehicles,
and equipment.
Streets
The Streets division of the Public Works Department is responsible for the maintenance of the City’s street-scape and storm sewer
system. The responsibilities of this department include patching the roads in the summer and plowing in the winter.
Utilities
The Utilities division of the Public Works Department is responsible for the maintenance of the City’s water and sanitary sewer
operations. The Utilities division is an enterprise operation and has its own funding sources.
Stormwater
The Streets division of the Public Works Department is responsible for the maintenance of the City’s stormwater sewer operations.
The Stormwater operation is an enterprise operation and has its own funding sources.
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TARGET REPLACEMENT CYCLES VEHICLE CATEGORIES AGE MILES OR HOURS Administrative/Inspection Sedan 10 100,000 Pickup 10 100,000 Vans (mini & multi-passenger) 10 100,000 Specialty Light Duty Pickup 2-wheel drive 10 100,000 Bronco/Blazer 10 100,000 Utility Van 10 100,000 Park Mowers 10 Boulevard Mowers 5 Medium Duty Utility Truck 10 100,000 4x4 Pickup 10 100,000 1-ton Dump Truck 10 100,000 Skidsteer (Bobcat) 10 4,000 Hrs. Fire Rescue or Grass Rig 15 Does Not Apply Heavy Duty Single Axle Dump Truck 12 80,000 Tandem Axle Dump Truck 12 80,000 Front End Loader 20 10,000 Hrs. Tractor Backhoe 15 6,000 Hrs. Sweeper 15 6,000 Hrs. Jetter 12 Does Not Apply Tanker/Flusher 20 8,000 Hrs. Sewer Vac 8 Does Not Apply Fire Apparatus (Engines / Ladders) 21 Does Not Apply Police Investigation 10 100,000 Police Patrol 10 100,000
COMMUNITY DEVELOPMENT - CODE ENFORCEMENTTargetEstimatedReplacement Cost Per yearCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Year Cost Price Value696 2014 GMC ½ Ton Ext. Cab 4X4 Truck 122014 2026 26,027 27,900 5,000 - - - - - TOTALS26,027 27,900 5,000 - - - - - Vehicle & Equipment Replacement FundDRAFT 06-05-201770
General GovernmentTargetEstimatedReplacement Cost Per yearCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Year Cost Price Value1201 2012 Chev Traverse102012 2022 25,000 26,000 5,000 - - - - - TOTALS25,000 26,000 5,000 - - - - - Vehicle & Equipment Replacement FundDRAFT 06-05-201771
Building InspectionsTargetEstimatedfuture replacement costCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Year Cost Price Value101 2013 Chev ½ Ton Pickup (4-WD) 102013 2023 19,000.00 23,800 5,000 - - - - - 104 2015 GMC ½ Ton Pickup (4 WD) 102015 2025 22,670.00 23,800 5,000 - - - - - 107 2014 GMC ½ Ton Pickup (4 WD) 102014 2024 22,670.00 23,800 5,000 - - - - - - - - - - 105FLEET ADD'M COLORADO 4x4 Ext Cab 2002Chev ½ Ton Pickup (4 WD) Replaces VIN 2Z304748102017 202723,500 3,000 - - - - - 109FLEET ADD'N 1/2 Ton 4x4 ext cab2003 Chev 1/2 Ton Pickup (4 WD) Replaces VIN 3Z276966102018 202827,500 5,000 - - - - - TOTALS64,340 71,400 15,000 - - - - - Vehicle & Equipment Replacement FundDRAFT 06-05-201772
Vehicle & Equipment Replacement FundPOLICE DEPARTMENTTargetEstimatedfuture replacement costCITYReplace20172017 2018 2019 2020 2021VEHICLECycle In-service In-service Replace Original PurchaseNUMBERMAKE/MODELMILEAGEYears YearDate YearCost Price901 2014 Ford Explorer32241 6 2014 4/16/2014 2020 32,550 37,000 - - - 39,800 - 902 2013 Ford Explorer59055 7 2012 11/30/2012 2019 32,550 37,000 - - 38,900 - - 903 2015 Ford Explorer14193 6 2014 9/16/2014 2020 33,000 33,000 - - - 35,500 - 904 2013 Ford Police Interceptor47234 8 2012 11/13/2012 2020 29,400 33,000 - - - 35,500 - 905 2014 Ford Police Interceptor28677 7 2014 9/15/2014 2021 33,000 33,000 - - - - 36,400 906 2010 Chev Impala 68839 8 2010 12/1/2010 2018 20,590 33,000 - 33,800 - - - 907 2015 Ford Explorer26887 6 2014 10/24/2014 2020 37,000 37,000 - - - 39,800 - 908 2010 Ford Crown Victoria 79686 8 2011 2/3/2011 2019 22,646 33,000 - - 34,700 - - 909 2015 Ford Explorer250 6 2016 6/28/2016 2022 37,000 37,000 - - - - - 910 2015 Ford Explorer31584 5 2014 12/2/2014 2019 37,000 37,000 - - 38,900 - - 911 2011 Ford Crown Victoria 79921 5 2012 1/3/2012 2017 24,238 33,000 33,000 - - - - 912 2010 Ford Crown Victoria 79296 7 2011 7/1/2011 2018 22,646 33,000 - 33,800 - - - 913 2014 Ford Police Interceptor 37794 8 2013 10/16/2013 2021 32,550 33,000 - - - - 36,400 914 2015 Ford Police Interceptor15199 4 2015 8/21/2015 2019 17,358 33,000 - - 34,700 - - 915 2014 Ford Explorer40824 7 2013 11/6/2013 2020 32,550 37,000 - - - 39,800 - 9162014 Ford Explorer42858 7 2013 10/24/2013 2020 29,400 37,000 - - - 39,800 - 917 2013 Ford Explorer48502 5 2013 7/23/2013 2018 32,550 37,000 - 37,900 - - - 918 2014 Ford Explorer31498 8 2014 4/22/2014 2022 32,550 37,000 - - - - - 919 2013 Ford Explorer43426 7 2013 8/15/2013 2020 32,550 37,000 - - - 39,800 - 920 2014 Ford Explorer (K-9)44838 5 2014 3/6/2014 2019 24,216 40,000 - - 42,000 - - 921 2013 Ford Police Interceptor30642 7 2012 2/28/2012 2019 24,238 33,000 - - 34,700 - - 922 2011 Ford Crown Victoria (SRO)71683 7 2012 2/22/2012 2019 24,238 33,000 - - 34,700 - - 931 2015 Chev Traverse (invest.)12791 10 2015 6/15/2015 2025 27,454 33,000 - - - - - 932 2016 Ford Police Interceptor (admin.) 245 10 2012 7/25/2012 2022 31,100 33,000 - - - - - 933 2012 Dodge Caravan (invest.)30277 10 2012 6/20/2012 2022 25,750 26,250 - - - - - 944 2013 Ford Police Interceptor (admin.) 25395 10 2013 10/3/2013 2023 31,100 33,000 - - - - - 945 2013 Ford Police Interceptor (invest.) 22850 10 2012 7/25/2012 2022 31,100 33,000 - - - - - 946 2013 Ford Police Interceptor (admin.) 31691 10 2012 10/3/2012 2022 31,100 33,000 - - - - - 947 2013 Ford Police Interceptor (admin.) 20408 10 2013 3/8/2013 2023 31,100 33,000 - - - - - 948 2015 Ford Police Interceptor (invest.) 5465 12 2015 1/5/2015 202715,60033,000 - - - - - 960 2011 GMC 1/2 Ton 4-WD Pickup (CSO) 67129 6 2011 10/19/2011 2017 24,500 28,000 28,000 - - - - 963 2016 GMC 1/2 Ton 4-WD Pickup (CSO) 3974 6 2016 2/17/2016 2022 27,246 28,000 - - - - - 800 Mhz Radios (93)10 2008 2008 2021623,100 - - - - 343,900 972 1997 Radar Trailer #120 1997 1997 2017 14,468 18,000 18,000 - - - - 973 2001 Radar Trailer #2 (Mod. 5700)20 2001 2001 2021 11,920 18,000 - - - - 19,900 TOTALS946,258 1,745,350 79,000 105,500 258,600 270,000 436,600 DRAFT 06-05-201773
EngineeringTargetEstimatedfuture replacement costCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Year Cost Price Value114 2012 Chev Traverse102012 2022 23,900 25,100 5,000 - - - - - 115 2013 GMC ½ Ton Pickup (4-WD) 102013 2023 21,400 24,050 5,000 - - - - - 116 2009 Chev Impala - REPLACE WITH 1/102007 2017 21,400 27,500 27,500 - - - - FLEET ADDN- 2016 Colarado 4x4 Ext C102016 202623,500 3,000 - - - - - TOTALS66,700 100,150 13,000 27,500 - - - - Vehicle & Equipment Replacement FundDRAFT 06-05-201774
FIRE DEPARTMENTfuture replacement cost Target FA System EstimatedCITYReplace Actual2017Estimated 2017 2018 2019 2020 2021VEHICLECycle Acq In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Date Year Cost Price Value4971 2014 Ford Explorer10Jun-14 2014 2024 38,664 41,100 3,000 - - - - - 4972 2012 Ford Explorer10Apr-12 2012 2022 38,591 41,100 3,000 - - - - - 4974 2012 Ford Explorer10Apr-12 2012 2022 38,591 41,100 3,000 - - - - - 4976 2014 Ford Explorer10Jun-14 2014 2024 38,491 41,100 3,000 - - - - - 4980 2000 HME Fire Aerial Ladder Truck 21Jan-00 2000 2021 438,398 697,000 60,000 - - - - 769,400 4981 2003 Spartan Fire Pumper 1250 GPM/21Jan-03 2003 2024 339,525 510,000 40,000 - - - - - 4982 2007 Spartan Fire Aerial Ladder Truck21Jan-07 2007 2028 584,393 697,000 60,000 - - - - - 4983 2010 Spartan Fire Pumper 1500 GPM/21Jan-10 2010 2031 454,079 510,000 40,000 - - - - - 4987 # 1991 Spartan Fire Pumper 1250 GPM/25Jan-91 1991 2018 495,370 510,000 20,000 - - - - - 4984 2014 Spartan Fire Pumper 1250 GPM/21 Sep-14 2014 2035 495,944 510,000 20,000 - - - - - 4985 2016 Spartan Fire Pumper 1250 GPM/21 May-16 2016 2037 495,370 510,000 40,000 - - - - - 4990 1992 Chev Step Van25 Jan-92 1992 2017 23,932 240,000 3,000 240,000 - - - - 4991 2012 Chev Colorado Pickup10Apr-13 2013 2023 36,046 30,750 3,000 - - - - - 4992 2017 GMC Sierra K2500 Crew Cab Pic15Jan-17 2017 2032 30,400 35,000 5,000 - - - - - 4993 2002 Chev K2500 Crew Cab Pickup 15Apr-02 2002 2017 26,375 30,000 3,000 30,000 - - - - 4995 # 2006 Ford F-350 4-WD (grass rig- Sta 12Apr-06 2006 2018 24,606 - - - - - 4997 2006 Chev K2500 Crew Cab Pickup 15Apr-06 2006 2021 25,669 28,000 5,000 - - - - 30,900 4975 2015 Zodiac /Evenrude Boat & Trailer 15 Sep-15 2015 2030 14,975 15,500 1,000 - - - - - 49__ -# Rescue / Initial Attack truck (replaces 4102018 2028292,700 - 300,000 - - - eq 800 Mhz Radio (63)102008 2021422,100 - - - - 232,950 eq Hydraulic Rescue tools152005 202090,000 - - - 96,900 - eq SCBA (51 packs/120 bottles)102008 2018314,000 - 321,900 - - - eq Thermal Imagers72012 201970,000 - - 73,500 - - New Fire Engine Station #40- - - - - 4973 2005 Pace Am Sprinkler Trailer15Jan-06 2006 2021 5,013 26,000 2,000 - - - - 28,700 TOTALS3,644,432 5,702,450 314,000 270,000 621,900 73,500 96,900 1,061,950 # - Will not be replacedVehicle & Equipment Replacement FundDRAFT 06-05-201775
PW - NATURAL RESOURCESTargetEstimatedfuture replacement costCITYReplace2017Estimated Estimated 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase Trade ReplaceNUMBERMAKE/MODELYears Date Year Cost Price Value Cost601 2013 Chev ½ Ton Pickup (4-WD) 102013 2023 20,750.00 23,800 5,000 27,601 - - - - - 603 2008 Chev ½ Ton Pickup (4 WD) 102008 2018 20,487.00 23,800 5,000 24,395 - 24,400 - - - TOTALS41,237 47,600- 24,400 - - - Vehicle & Equipment Replacement FundDRAFT 06-05-201776
PARKS DEPARTMENTTargetEstimatedAnnual future replacement costCITYReplace2017Estimated VERF 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase Trade ChargeNUMBERMAKE/MODELYears DateYearCost PriceValueLight Duty Pickups2242016 Dodge 1/2 Ton Pickup10 2016 2026 19,677.00 20,170 1,500 $2,370 - - - - - 2252014 Ford ¾ Ton Quad Cab Pickup10 2014 2024 23,031.00 24,800 3,000 $2,650 - - - - - 2272016 Ford 3/4 Ton Pickup (4-WD)10 2016 2026 28,000.00 28,700 3,000 $3,280 - - - - - 2282015 Ford F250 ¾ Ton Pickup (4-WD) w/ 8’6" Pro-Plow10 2015 2025 30,550.00 32,000 4,000 $3,500 - - - - - 2312013 Ford F250 ¾ Ton Pickup10 2013 2023 19,000.00 21,000 1,500 $2,290 - - - - - 2332003 Ford E-350 Van (Puppet Van)122003 2018 18,366.00 22,000 1,500 $1,407 - 22,600 - - - 2352016 Ford F250 Pickup102016 2026 25,000.00 25,625 1,500 $3,050 - - - - - 2432010 Dodge 3/4 Ton Pickup (4-WD) W/7.5’ Boss Plow102010 2020 19,646.00 22,000 7,000 $1,670 - - - 23,700 - 2472007 Ford F250 ¾ Ton Pickup102007 2017 21,222.00 25,500 1,500 $2,400 25,500 - - - - 2482008 Ford F250 ¾ Ton Pickup (4-WD)102008 2018 21,630.00 25,500 1,500 $2,460 - 26,100 - - - 2602011 Frod F350 1 Ton Dump Truck102011 2021 38,798.00 40,100 7,000 $3,730 - - - - 44,300 2262009 Ford F250 3/4 Ton Pickup102009 2019 17,391.00 25,850 1,500 $2,570 - - 27,200 - - 236 #1989 Chev. K3500 4-WD Pickup (grass rig)198913,737.00 3,500 $0- - - - - 2412011 Dodge 1/2 Ton Pickup102011 2021 18,662.00 20,170 1,500 $2,080 - - - - 22,300 Heavy Duty Trucks229Box10 2012 2022 37,800.00 40,100 7,000 $3,840 - - - - - 230Truck (4-WD) 9’ Unimount Pro-Plus Plow102014 2024 33,177.00 40,100 7,000 $4,070 - - - - - 2372008 Ford F350 1 Ton Dump Truck (4-WD) -replace with F450102008 2018 34,500.00 45,300 5,000 $4,140 - 46,400 - - - 2382016 Ford F450 1-1/2 Ton Dump Truck (4-WD)102016 2026 44,223.00 45,300 7,000 $4,960 - - - - - 2402008 Isuzu Trash Truck102008 2018 70,233.00 87,700 8,000 $8,190 - 89,900 - - - 2462007 Ford F350 1 Ton Dump Truck (4-WD)102007 2017 34,252.00 40,100 7,000 $3,310 40,100 - - - - 249ppTruck (4-WD) 9’ Unimount Pro-Plus Plow10 2014 2024 33,177.00 40,100 7,000 $4,070 - - - - - 250Truck (4-WD) 9’ Unimount Pro-Plus Plow10 2014 2024 33,177.00 40,100 7,000 $4,070 - - - - - Water Trucks232Gal.)15 2016 2031 145,000.00 148,600 10,000 $13,333 - - - - - 234Gal.)14 2013 2027 138,000.00 148,600 10,000 $12,871 - - - - - Mowers2112012 Toro 5900 Grounds Master6 2012 2018 76,600.00 84,000 5,000 $13,517 - 86,100 - - - 2152013 Toro 580D Grounds Master72013 2020 72,000.00 73,800 5,000 $10,643 - - - 79,500 - 2162002 Bobcat 763 Skid Loader W/Cab152002 2017 20,951.00 30,000 6,000 $1,600 30,000 - - - - 2182014 Toro GM4700-D Mower72014 2021 66,000.00 66,000 10,000 $8,986 - - - - 72,900 Vehicle & Equipment Replacement FundDRAFT 06-05-201777
PARKS DEPARTMENTTargetEstimatedAnnual future replacement costCITYReplace2017Estimated VERF 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase Trade ChargeNUMBERMAKE/MODELYears DateYearCost PriceValueVehicle & Equipment Replacement Fund2202014 Toro GM4700-D Mower72014 2021 66,000.00 66,000 10,000 $8,986 - - - - 72,900 2442016 Toro GM 4700-D72016 2023 71,396.00 73,180 10,000 $10,700 - - - - - Sidewalk Plow Units2092005 Holder C-242 Tractor W/ 60” Snow Blower & 50” V-Plow122005 2017 59,481.00 110,000 5,000 $8,750 110,000 - - - - 2102016 Holder C270 Tractor w/Broom, Snowblower & Plow102016 2026 120,000.00 123,000 5,000 $14,860 - - - - - 2222015 Holder C270 Tractor w/Broom, Snowblower & Plow102015 2025 124,940.00 125,000 15,000 $13,730 - - - - - Tractors2012007 JD 5425 (4-WD) Tractor W/Cab & Loader122007 2019 42,553.00 45,000 5,000 $3,525 - - 47,300 - - 2022013 JD 5420 (4-WD) Tractor W/Cab & Loader122013 2025 40,000.00 42,000 5,000 $3,850 - - - - - 2032009 JD 6230 (2-WD) Tractor W/Cab122009 2021 38,614.00 40,000 4,500 $3,308 - - - - 44,200 2042011 JD 6230 Tractor122011 2023 40,153.00 40,000 4,500 $3,492 - - - - - 2062014 JD 5085E Tractor122015 2027 49,947.00 50,000 4,500 $4,958 - - - - - 2122002 JD 110 (4-WD) Tractor W/Loader & Backhoe152002 2017 48,143.00 54,000 8,000 $3,067 54,000 - - - - 217Tractor122005 2017 78,691.00 190,000 35,000 $12,917 190,000 - - - - 2512005 New Holland TV145 Tractor w/ Snowblower122005 2019 69,757.00 190,000 35,000 $11,757 - - 199,600 - - 203R2006 Sweepster CH Dual Drive Broom112006 2017 8,209.00 10,200 1,000 $836 10,200 - - - - Misc Equipment2522009 Kawasaki 4x4 Mule 401072009 2016 11,324.00 27,000 1,500 $3,643 - - - - - 2532011 Kaw 4x4 Mule 3010 & 80 Gal. Field Liner62011 2017 10,000.00 13,500 1,500 $2,000 13,500 - - - - 2542015 Toro Workman HDX-D Utility Cart w/Groomer-Leveler 62015 2021 26,770.00 26,770 6,000 $3,917 - - - - 29,500 2552014 Kawasaki 4x4 Mule 401062014 2020 12,000.00 12,350 2,500 $1,800 - - - 13,300 - 2562016 Toro Rake-O-Vac Turf Sweeper122016 2028 33,000.00 33,825 1,000 $3,617 - - - - - 2572014 Toro Workman 3200 Utility Cart w/Groomer-Leveler 62014 2020 27,000.00 27,800 3,000 $4,483 - - - 29,900 - 2582013 Kawasaki Mule 62013 2019 10,000.00 11,000 1,500 $1,683 - - 11,600 - - 2592010 Toro Workman72010 2017 21,018.00 23,000 1,500 $3,071 23,000 - - - - 2622001 AERA-vator 80" Aerator152001 2016 8,048.00 10,500 500 $667 - - - - - 2722016 Toro Rake-O-Vac Turf Sweeper122016 2028 33,000.00 32,000 1,000 $3,417 - - - - - 2742008 Olympia 82.5" Ice Resurfacer122008 2020 10,118.00 12,000 1,000 $992 - - - 12,900 - 2862003 Bannerman BTD-20 Turf Topdresser202003 2023 14,537.00 17,000 500 $960 - - - - - # 2006 Grass/Trash Sweeper10200626,103.00 26,000 1,000 - - - - - TOTALS$2,254,602 $2,694,340 $310,500 $266,042 496,300 271,100 285,700 159,300 286,100 DRAFT 06-05-201778
PW - STREET MAINTENANCETargetEstimatedfuture replacement costCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLEMAKE/MODELCycle In-service Replace Original Purchase TradeNUMBERYears Date Year Cost Price Value300 2010 Mack Dump Truck GU812122010 2022 179,444 212,000 30,000 - - - - - 301 2010 Mack Dump Truck GU812122011 2023 179,802 212,000 30,000 - - - - - 305 2010 Mack Dump Truck GU812122011 2023 179,802 212,000 30,000 - - - - - 307 2016 Kenworth Dump Truck T470132015 2028 203,000 212,000 30,000 - - - - - 310 2015 Kenworth Dump Truck T470122014 2026 202,647 212,000 27,500 - - - - - 312 2015 Kenworth Dump Truck T470122014 2026 202,647 212,000 27,500 - - - - - 313 2007 Chev ¾ Ton Pickup (4-WD)102007 2017 22,460 34,000 7,000 34,000 - - - - 314 2006 Sterling Dump Truck L7500122006 2018 150,000 212,000 27,500 - 217,300 - - - 316 2008 Chev ¾ Ton Pickup (4-WD)102008 2018 20,755 34,000 7,000 - 34,900 - - - 319 2007 Sterling Dump Truck LT7500 (Tande122007 2019 163,550 225,000 30,000 - - 236,400 - - 322 2010 Mack Dump Truck GU812122010 2022 179,444 212,000 30,000 - - - - - 323 2005 Ford F550 Dump Truck122005 2017 59,140 70,000 10,000 70,000 - - - - 325 2007 Ford F550 Dump Truck102007 2017 61,529 70,000 10,000 70,000 - - - - 326 2002 Ford F550 Bucket Truck152002 2017 72,027 100,000 12,000 100,000 - - - - 327 2016 Kenworth Dump Truck T470132015 2028 208,500 212,000 30,000 - - - - - 330 2011 Ford F750 Bucket Truck152011 2026 115,658 130,000 14,000 - - - - - 331 2013 Chev ¾ Ton Ext. Cab Pickup (4-WD)102013 2023 27,248 34,850 9,000 - - - - - 336 2015 SPH-0 Blacktop Trailer202015 2035 52,000 54,600 7,000 - - - - - 337 2015 Chev ¾ Ton Pickup (4-WD)102014 2024 34,082 36,000 7,000 - - - - - 338 2016 Ford F550 Bucket/Sign Truck152016 2031 92,654 100,000 12,000 - - - - - 340 2016 Ford F550 Dump Truck102015 2025 60,000 61,500 10,000 - - - - - 341 2013 Chev ¾ Ton Ext. Cab Pickup (4-WD)102013 2023 27,248 34,850 9,000 - - - - - 344 2005 Sterling Dump Truck LT7500 (Tande122006 2018 135,000 225,000 30,000 - 230,600 - - - 360 2010 GMC 3/4 Ton Pickup (4-WD)102010 2020 24,876 34,000 7,000 - - - 36,600 - 361 2010 Ford F550 Dump Truck102010 2020 50,822 70,000 10,000 - - - 75,400 - 362 2011 Chev 1 Ton Dump Truck102011 2021 45,000 53,500 10,000 - - - - 59,100 381 2017 Kenworth Dump Truck T470122017 2029 213,500 212,000 30,000 - - - - - 302 1994 Model XA5905D Compressor251994 2019 11,000 18,000 2,000 - - 18,900 - - 303 2011 CAT Tractor Backhoe Model 430E 152011 2026 102,659 119,000 15,000 - - - - - 309 2010 Vermeer BC 1800 XL Chipper 102010 2020 45,674 54,200 5,000 - - - 58,400 - 321 # 1983 CASE 450 Dozer198332,750 8,000 - - - - - 328 1998 Daewoo Forklift201998 2018 18,500 30,300 3,000 - 31,100 - - - 329 # 1993 853 Skid Loader199326,400 5,000 - - - - - 332 2006 Skid Loader A-300112006 2017 35,800 47,000 8,000 47,000 - - - - 333 2004 JCB 520 Loadall Teles. Load Handle152004 2019 44,368 71,800 8,000 - - 75,400 - - Vehicle & Equipment Replacement FundDRAFT 06-05-201779
PW - STREET MAINTENANCETargetEstimatedfuture replacement costCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLEMAKE/MODELCycle In-service Replace Original Purchase TradeNUMBERYears Date Year Cost Price ValueVehicle & Equipment Replacement Fund334 2007 AEBI TT75 Tractor152007 2022 85,000 105,000 8,000 - - - - - 335 2012 JD 997 Mower52012 2017 15,675 22,000 3,000 22,000 - - - - 342 2003 Chipper182003 2021 25,280 47,000 5,000 - - - - 51,900 343 # 1990 Rotary Snow Blower199060,264 12,000 - - - - - 345 2015 Model SC802 Stump Grinder222015 2037 39,245 41,200 7,500 - - - - - 346 2014 Toolcat 5600102014 2024 52,333 56,300 15,400 - - - - - 347 2006 Toolcat 5600112006 2017 35,000 56,300 15,400 56,300 - - - - 349 2012 JD 997 Mower52012 2017 15,676 22,000 3,000 22,000 - - - - 350 2012 New Holland Bi-directional Tractor 152012 2027 134,000 157,800 15,000 - - - - - 351 2016 CAT 938M Loader 282016 2044 230,940 236,700 40,000 - - - - - 352 # 1987 CAT 950B Loader198798,879 15,000 - - - - - 353 # 2006 Power Boss Sweeper200631,445 3,000 - - - - - 354 2008 Dura Patch 125DJT152008 202352,000 61,800 5,000 - - - - - 355 2013 New Holland Bi-directional Tractor 152013 2028 143,000 157,800 15,000 - - - - - 363 2012 JCB 520 Loadall Teles. Load Handle152012 2027 63,500 71,800 8,000 - - - - - 371 2013 Doosan Ingersoll Rand Air Compress252013 2038 17,600 19,400 1,000 - - - - - 2003 Crash Attenuator252003 2028 12,000 15,000 3,000 - - - - - 3M54 # 1990 Manhole Cutter199013,280 2,000 - - - - - 4,405,103 4,897,700 421,300 513,900 330,700 170,400 111,000 # Will not be replacedDRAFT 06-05-201780
PW - FLEET & BUILDINGSTarget FA SystemEstimatedFuture replacement costCITYReplace Actual2017Estimated 2017 2018 2019 2020 2021VEHICLECycle Acq In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Date Year Cost Price Value701 2010 GMC 1 Ton Service Truck15 Jun-10 2010 2025 40,833 46,125 10,000 - - - - - 702 2012 Chev Colorado 4X410 Jan-12 2012 2022 19,375 21,500 4,000 - - - - - TOTALS60,208 67,625 14,000 - - - - - Vehicle & Equipment Replacement FundDRAFT 06-05-201781
PW - STREET MAINTENANCE-STORM WATERTargetEstimatedfuture replacement costCITYReplace20172017 2018 2019 2020 2021VEHICLEMAKE/MODELCycle In-service Replace Original PurchaseNUMBERYears Date Year Cost Price604 2009 Chev Malibu 10 2009 2019 17,742 22,000 - - 23,200 - - 4012010 Mack Gap Vax Sewer Cleaner (cost split w/ Sanit92010 2019 320,000 215,000 - - 225,900 - - 304 2011 Elgin Pelican Street Sweeper152011 2026 185,600 195,250 - - - - - 306 2015 Elgin Pelican Street Sweeper172015 2032 198,931 195,250 - - - - - 317 # 1998 Elgin Pelican Street Sweeper198563,000 - - - - - 324 2005 Elgin Crosswind J Sweeper132005 2018 136,946 244,000 - 250,100 - - - 922,219 871,500 - 250,100 - - - # Will not be replacedEquipment Replacement ScheduleDRAFT 06-05-201782
PW - UTILITIESTargetEstimatedfuture replacement costCITYReplace2017Estimated 2017 2018 2019 2020 2021VEHICLECycle In-service Replace Original Purchase TradeNUMBERMAKE/MODELYears Date Year Cost Price Value404 2015 Chev 1 Ton Utility Pickup (4-WD) 10 2015 2025 60,000 61,500 7,000 - - - - - 406 2008 Chev 3/4 Ton Ext. Cab Pickup (4-WD) 102008 2018 22,469 34,850 7,000 - 35,700 - - - 408 2010 GMC 3/4 Ton Pickup (4-WD)102010 2020 23,256 34,850 7,000 - - - 37,500 - 411 2015 Chev 3/4 Ton Ext. Cab Pickup (4-WD) 102014 2024 29,850 34,850 7,000 - - - - - 416 2012 Chev 3/4 Ton Ext. Cab Pickup (4-WD) 102012 2022 24,600 34,850 7,000 - - - - - 419 2009 Chev 3/4 Ton Pickup (4-WD)102009 2019 21,386 34,850 7,000 - - 36,600 - - 421 2009 Chev 3/4 Ton Pickup (4-WD)102009 2019 33,920 34,850 7,000 - - 36,600 - - 466G2011 Cat 125KW Portable Generator252011 2036 57,000 62,525 8,000 - - - - - Subtotal Water272,481 333,125 57,000 - 35,700 73,200 37,500 - 401 2010 Mack Gap Vax Sewer Cleaner (cost sp92010 2019 320,000 215,000 50,000 - - 225,900 - - 402 2006 Freightliner M2 Jetter122006 2018 166,075 280,000 30,000 - 287,000 - - - 405 # 2005 Chev 1 Ton Utility Pickup (4-WD)200543,2007,000 - - - - - 409 2012 Chev 3/4 Ton Ext. Cab Pickup (4-WD) 102012 2022 24,600 34,850 7,000 - - - - - 412 2011 GMC 3/4 Ton Pickup (4-WD)102011 2021 24,505 34,850 7,000 - - - - 38,500 414 2011 GMC 3/4 Ton Pickup w/ Tommy Lift (4-102011 2021 24,505 34,850 7,000 - - - - 38,500 415 # 2005 Chev 1 Ton Utility Pickup (4-WD)200452,0007,000 - - - - - 417 2015 Chev 1-Ton Utility Truck102015 2025 83,000 87,125 7,000 - - - - - 418 2010 GMC 3/4 Ton Ext. Cab Pickup (4-WD) 102010 2020 25,511 34,850 7,000 - - - 37,500 - 422 2008 Chev Sewer Camera Express Van 122008 2020 33,657 35,875 7,000 - - - 38,600 - 4252013 Easement Machine202013 2033 32,000 33,620 4,000 - - - - - 427 2009 Port. Changeable Message Board 122009 2021 16,700 17,425 1,000 - - - - 19,200 4282012 Cornell Pump202013 2033 40,132 42,230 1,000 - - - - - 451G #1985 Kohler Portable Generator198524,0008,000 - - - - - 452G1999 Olympia Portable Generator251999 2024 31,982 51,250 8,000 - - - - - 4032001 VersaVac202001 2021 45,000 53,300 8,000 - - - - 58,800 704 2012 John Deere 997 Mower52012 2017 15,500 20,000 4,000 20,000 - - - - Subtotal Sewer1,002,367 975,225 170,000 20,000 287,000 225,900 76,100 155,000 TOTALS1,274,848 1,308,350 227,000 20,000 322,700 299,100 113,600 155,000 # Will not be replacedEquipment Replacement ScheduleDRAFT 06-05-201783
Golf Equipment ScheduleVALLEYWOOD GOLFFuture Replacement CostUNIT# YEAR MAKE DESCRIPTIONTarget Replace Cycle YearsIn-service DateCOST NEWEstimated 2017 Purchase Price2017 2018 2019 2020 2021504 2009 Toro Mower, Greensmaster 3150 2009 $20,000 40,000 505 2010 Smithco Greens Roller 2010 $11,000 20,000 506 2009 Toro Mower, Greensmaster 3150 2009 $20,000 30,000 30,000520 2005 Toro Mower, Greens 3000 2005 $22,500 30,000 30,000523 2005 Toro Mower, Greens 3100 2005 $22,500 40,000 40,000507 2006 Toro Mower, Rough 4700D 2006 $47,000 60,000 60,000522 1999 Toro Mower, Reelmaster 5200D 1999 $35,000 60,000 60,000527 2012 Toro Mower, Reelmaster 5200D 2012 $47,000 50,000 530 2008 Toro Mower, Fairway 4700D 2008 $47,000 50,000 50,000558 2002 Toro Fairway Wheel Drive 5200D 2002 $35,000 40,000 514 1978 JD Tractor Loader 401C 1978 $12,000 90,000 586 1989 Bobcat Skidloader Backhoe 1989 $14,950 25,000 535 1998 Ryan Aerator 1998 $30,000 20,000 20,000519 1988 Cushman Core Harvester 1988 $5,000 15,000 15,000528 2012 Toro Zero-Turn 2012 $20,000 30,000 30,000547 1999 Toro 5500 Sprayer (Large) 1999 $37,000 60,000 60,000Sprayer (small) 15,000 15,000518 2001 Dakota Spreader 2001 $9,850 15,000 15,000Spreader- 581 2010 Pro Force Leaf Blower 2010 $6,200 - Sod Cutter - Spin Grinder 60,000 508 2009 Toro Utility, Worman 2009 $12,000 30,000 509 2009 Toro Utility, Workman 2009 $14,000 25,000 25,000512 2009 Toro Utility, Worman 2009 $6,830 25,000 25,000510 2012 Cushman Utility, Truckster 2012 $13,000 20,000 20,000538 1996 Cushman Utility, Trap Rake 1996 $15,000 25,000 25,000529 2001 Toro Utility, Workman 2001 $10,000 55,000 20,000526 2001 Toro Utility, Workman 2001 $10,000 25,000 25,000517 2001 Toro Utility, Workman 2001 $12,842 20,000 20,000NEW 2013 EZGO Golf Carts (55 total) 2013 $4500/cart 45,000 45,000 45,000 45,000 45,000Golf Total $170,000 $105,000 $155,000 $185,000 $195,000DRAFT 06-05-201784
City of Apple Valley
Capital Improvements
Program
Why Have a Capital
Improvements Program (CIP)?
Anticipate future service demands and costs
Identify and prioritize projects and outlays
Encourage financial planning so that funding is available for future expenditures
Identifies trends
Ensure that future projects will integrate with the Comprehensive Guide Plan
Demonstrate City policies for growth, maintenance, and development
CIP as a Planning Document,
Not a Budget
The CIP is a strategy for anticipated future
expenditures and investments.
The CIP is not a budget, nor is it an authorization
to expend funds .
The CIP is not a wish list.
The CIP does not bind the City to the anticipated
expenditures in the projected years.
The authorization of the expenditures occurs
through City Council action and in adoption of the annual budget.
What is in the CIP?
The CIP includes significant capital outlays
Not intended for sporadic purchases of supplies
like very small tools or equipment.
Generally itemizes outlays which exceed
$50,000, but there are a few major exceptions:
selected small divisional expenses such as
computer and video related equipment where
capital purchases tend to be aggregated,
improvements, renewal, or replacements to
City buildings exceeding $5,000,
and subtotaled minor expenditures found in
the appendices to the CIP.
CIP Integrates into Budget Process
The departmental CIP review begins in the first
quarter.
The draft CIP then is a basis from which
departments formulate their budget requests
around mid-year.
The annual budget is reviewed and modified
through the remainder of the year. Projects may
be added or subtracted for the upcoming year.
Once the budget is approved, the CIP is
reconciled and adjusted based on the approved
budget.
2017-21 CIP Totals $95.2 million
2017-21 CIP Totals $95.2 million
Building &
Facility Impr.
$14,959
16%
Capital
Technology
$1,829
2%
Vehicles &
Equip.
$14,289
15%
Parks,
Playgrounds,
Paths
$5,110
5%
Ponds, Nat.
Res., &
Environment
$524
1%
Street and
Infrastructure
$58,491
61%
2017 - 21 CIP Totals $95.2 million
(in 1000's)
CIP Format: Four Sections
1.Yearly Projects for All Funding Sources
A.Building & Facility Improvements, Capital Technology, Vehicles &
Equipment, Parks & Playgrounds, Ponds & Natural Resources, Street
and Utility Improvements and Utility Infrastructure Preservation
2.Financial Impact – selected funds (Eleven)
3.Five year CIP tables
4.Appendices
1.Street Overlay and Reconstruction Schedule
2.Vehicle and Equipment Replacement Schedule
Examples of Revenue Sources
General Fund Bonds (GO & Revenue)
VERF Charges Storm Water Fund
Future Capital Projects Fund Liquor Fund
Federal Gov’t Aid Golf Fund
Municipal State Aid (MSA) Arena Fund
Dakota County Cemetery Fund
ISD 196 City Hall Fund
Utilities Fund Special Assessments
Donations Tax Increment
Anticipated Public Safety and General Govt.
Projects Exceeding $500,000
•Fire Station # 4 - Land Purchase $ 500,000
(FCPF – ’18)
•Fire Station #4 - Construction $3,000,000
(bonding – ’18)
•PD Garage @ Muni Center $2,500,000
(FCPF ’21)
•Former City Hall Bldg Impr. $ 943,000
(old City Hall fund – ‘17 to ‘19)
Anticipated Parks Projects Exceeding
$500,000
2017
Kelley Park – Development $1,000,000
Greenway Underpass 600,000
2018
Ice Arena Refrigerant $1,800,000
Greenway Underpasses $ 600,000
•2019
•LED Lighting – JCRPE $ 500,000
Greenway Underpasses $ 600,000
2020
•Greenway Underpasses $ 600,000
JCRP East Maintenance Bldg $ 750,000
2021
Greenway Underpasses $ 600,000
Anticipated Public Works Projects Exceeding
$500,000
Streets & Road Construction
2017
Palomino Hills 3rd and 4th
Galaxie Ave Resurfacing
Embry Place
Signal/Turn-lane 140th &
Galaxie
Hayes Campus Parking Lot
2018
Redwood Dr,Cir,Ct & Keller
Lake Dr.
JCRR
133rd St Ct / 134th St Ct
Widen CR 38
Signal Upgrade CR 31/CR 46
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$18,252
$24,110
$17,090
$20,101
$15,647
17-21 CIP Streets Expense
by year (in $1000's)
Anticipated Public Works Projects Exceeding
$500,000 (Continued)
Streets & Road Construction
2019
AV 11th
North & South Surrey Tr
CR 42 Signals
2020
AV 3rd(Redwood Pk,Juniper)
Cimmarron Rd
Garden View Dr (42 to
Whitney)
PedestrianOverpass@147th
2021
AV 3rd (Pinewood, Walnut)
AV 10th (phase 1)
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$18,252
$24,110
$17,090
$20,101
$15,647
17-21 CIP Streets Expense
by year (in $1000's)
Anticipated Utility Projects Exceeding
$500,000
Utility & Facility Improvements
2017
Lift Station # 5 rehab $ 720,000
Water Reservoir Maint (Valleywood) $ 835,000
Water meter replacement (1 of 3) $1,500,000
2018
Water meter replacement (2 of 3) $2,000,000
2019
Water meter replacement (3 of 3) $1,000,000
2020
Water Reservoir Maint (Longridge) $ 900,000
2021
In addition to $12.7 M
for portion of Road
Projects
Reconstruction/Overlay(2017-21)
Microsurfacing Projects (2017-21)
Financial Analysis – Selected Funds
VERF Fund successful at leveling
out budget impacts (p.15)
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
2017 2018 2019 2020 2021 2022
VERF Charges Expenditures net of Trade Value
VERF Fund successful at leveling
out budget impacts (p.15)
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
2017 2018 2019 2020 2021 2022
VERF Charges Expenditures net of Trade Value
VERF includes $15.4M
of assets in program &
now includes streets
Street Dept Proposed to be added
to VERF effective 2017
Municipal Building Fund
CIP Identifies Shortfall in 2019 (p.19)
2017 2018 2019 2020 2021
Investment Earnings 4,500$ 3,800$ 3,000$ -$ -$
Transfers in 390,500 393,000 398,000 404,000 760,000
395,000 396,800 401,000 404,000 760,000
Use of funds:
Municipal Center 10,000 60,000 256,000 535,000 5,000
CMF 70,000 79,000 72,000 51,000 66,000
Park Facilities 377,000 310,000 311,000 111,000 250,000
457,000 449,000 639,000 697,000 321,000
Net change (62,000) (52,200) (238,000) (293,000) 439,000
Beg Balance 314,875 252,875 200,675 (37,325) (330,325)
End Balance 252,875 200,675 (37,325) (330,325) 108,675
Water Account – Utility Fund (p.30)
Sewer Account–Utility Fund (p.32
Looking Forward
2017 & 2018 projects in process
2019 planning will begin
Projects with need to finalize funding
Overpass 147th & Cedar ‘20 (state funding ?) $3,700,000
Fire Station # 4 Construction ’18 $3,000,000
PD Garage @ Muni Center ‘21 $2,500,000
Sports Arena Refrigerant Repl ‘18 $1,800,000
JCRP East LED Lighting $ 500,000
JCRP East Maintenance Facility ‘20 $ 750,000
Greenway Underpasses (‘17 to ‘21) $3,170,000
Water Meter Replacement (potentially financed)
Streets vehicles included in VERF
Discussion
I T E M: 7.
C O UNC I L ME E T I NG D AT E:J une 22, 2017
S E C T I O N:Calendar of Upcoming Events
Description:
Approve Calendar of Upcoming Events
Staff Contact:
Stephanie Marschall, D eputy City Clerk
Department / Division:
City Clerk’s Office
AC T IO N RE Q UE S T E D :
Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is
hereby deemed a Special Meeting of the C ity Council.
S UM M ARY:
Day/Date Time Location Ev ent
Wed./J une 21 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Wed./J une 21 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./J une 22 6:30 p.m.Municipal C enter Special ED A Meeting
T hur./J une 22 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./J une 23 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
T hur./J une 29 4:00-5:30 p.m.Municipal C enter J oel Engel Retirement Reception
Sun./J uly 2 6:00-7:30 p.m.J ohnny Cake Ridge
Park East Freedom Days Music in the Park
Tue./J uly 4 City Offices C losed Independence Day
Tue./J uly 4 1:00 p.m.Pennock & Fireside Freedom Days Parade
Tue./J uly 4 10:00 p.m.J ohnny Cake Ridge
Park - East Freedom Days Fireworks Display
Fri./J uly 7 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
Wed./J uly 12 7:00 p.m.Municipal C enter Traffic Safety Advisory Committee
Meeting
T hur./J uly 13 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting
T hur./J uly 13 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./J uly 14 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
Tue./J uly 18 2:00 p.m.Municipal C enter Cemetery Advisory Committee
Meeting
Wed./J uly 19 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Wed./J uly 19 7:00 p.m.Municipal C enter Planning Commission Meeting
B AC K GRO UND :
Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social
gathering. Only at events marked with an asterisk will any action of the Council take place.
B UD GE T IM PACT:
N/A