HomeMy WebLinkAbout07/13/2017 Meeting
M eeting L ocation: M unicipal C enter
7100 147th S treet West
Apple Valley, M innesota 55124
July 13, 2017
C IT Y C O UN C IL IN F O RMA L MEET IN G T EN TAT IVE D IS C USSIO N IT EMS
5:30 P M
1.C ouncil Discussion Items (5 min.)
2.Valleywood Food and Beverage Operation Plan (35 min.)
3.Broadband Initiative Presentation (35 min.)
4.Adjourn
C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A
7:00 P M
1.C all to Order and Pledge
2.Approve Agenda
3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda
4.Approve C onsent Agenda Items
C onsent Agenda Items are considered routine and will be enacted with a
single motion, without discussion, unless a councilmember or citizen
requests to have any item separately considered. It will then be moved to the
regular agenda f or consideration.
A.A pprove Minutes of J une 22, 2017, Regular Meeting
B.A uthorize Issuance of 1 to 4 Day Temporary O n-Sale Liquor License for
H.O.O.A.H. (Helping O ut Our American Heroes), in Parking Lot at
Bogarts/Apple Place Bowl, 14917 Garrett Avenue on J uly 29, 2017
C .A dopt Resolution Amending 2017 Operating Budget for Specific Items
D.A pprove Reduction of Various Financial Guarantees
E.A dopt Resolution Awarding Agreement for Project 2017-137, 2017
C entral Maintenance Facility (C MF) and Police Department Air
Handling Unit Upgrades
F.A dopt Resolution Awarding Agreement for Project 2017-165, Galaxie
Avenue Mill and Overlay Improvements
G.A dopt Resolution Awarding Agreement for Project 2017-167,
C obblestone Lake Park Pavilion and Restroom Building
H.A pprove Water Quality Improvement C ost Share Program Agreement
with C arol E. J ohnson for Native Garden Installation at 5601 128th
Street W.
I.A pprove Water Quality Improvement C ost Share Program Agreement
with J esse and J oanna C regan for Raingarden Installation at 5688 133rd
Street C ourt
J .A pprove Water Quality Improvement C ost Share Program Agreement
with David E. and Karen E. Brean for Raingarden Installation at 13630
Hanover C ourt
K.A pprove J oint Powers A greement with Dakota C ounty for C ost Share
Related to Project 2017-109, J ohnny Cake Ridge Road
L.A pprove Agreement with Redline Architectural Sheet Metal, LLC , for
Project 2017-172, Valley Middle Park Shelter Roofing
M.A pprove Agreement with Kraft C ontracting, LLC , for C ity of Apple
Valley Data C enter C ooling Project Phase 2
N.A pprove Acceptance and Final Payment on Agreement with Fendler
Patterson Construction for Engineering-Inspections Office Remodel
O.A pprove Acceptance and Final Payment on Agreement with Nordic
Services, Inc., d/b/a N ordic Mechanical Services for Liquor Store #1
HVA C Unit Replacement and Repairs
P.A pprove Acceptance and Final Payment on Agreement with Tonka
Freshwater Harvesting Services, Inc., for Project 2017-142, Long and
Farquar Lakes Weed Management
Q.A pprove Acceptance and Final Payment on Agreement with Rink-Tec
International, Inc., for Project 2017-152, Hayes Park Arena C ompressor
N o. 4
R.A pprove Personnel Report
S.A pprove Claims and Bills
5.Regular Agenda Items
A.C obblestone Lake 9th A ddition
1. Pass Ordinance A mending Minimum Lot Widths in Planned
Development No. 703/Zone 2 (Including Property in C obblestone
Lake 3rd and 6th Additions) (Recommend Waiving Second
Reading)
2. Adopt Resolution Approving Preliminary Plat
6.Staff and C ouncil C ommunications
7.Approve C alendar of Upcoming Events
8.Adjourn
Regular meetings are broadcast, live, on C harter C ommunications C able Channel 180 and
on the C ity's website at www.cityof applevalley.org
I T E M: 2.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:I nf ormal Agenda I tem
Description:
Valleywood F ood and Beverage Operation P lan (35 min.)
S taff Contact:
B arry B ernstein, P arks and Recreation D irector
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
Staff is seeking direction regarding a philosophical change in operations as it relates to food
and beverage service at Valleywood Golf C ourse.
B AC K G RO UND :
Food and beverage operations at Valleywood includes the clubhouse bar and grill,
tournament menus, banquet and rental events, and on-course beverage cart operations. It is
an integral part of the overall golf operation.
Not only does the Food and Beverage unit have a high level of dependence on the golf
clientele for revenues and the golfers demand for service, but it also includes large and small
special event and rental groups. It involves the complexities of varied food and beverage
requirements and the Food & Beverage unit must work in close coordination with the golf
operations team.
Because of our success and limitations with consistent staffing, this business unit may
be unsustainable in its present form. Management staff has researched a philosophical change
in operational direction that should address flexibility of opportunities and growth utilizing an
outside food and beverage service provider at Valleywood.
B UD G E T I M PAC T:
Anticipated increase in revenue and reduction in expenditures based on preliminary research.
AT TAC HM E NT S:
Presentation
7/13/2017
1
VALLEYWOOD
FOOD AND BEVERAGE
Review and Future
July 13, 2017
7/13/2017
Valleywood Food and Beverage Review
•In old clubhouse, Valleywood operated a snack bar with
limited options. Strong beer and liquor sales were added
in 2005.
•With Valleywood’s new clubhouse, food and beverage
expanded to a full service operation with catering.
•Over the course of 5 years, Valleywood food and
beverage service has had success in execution - daily
menu, hosting several large, medium, as well as small
special events.
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2
Valleywood Business Plan - 2011
7/13/2017
Valleywood Business Plan - 2011
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7/13/2017
3
Valleywood Food and Beverage
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Valleywood Food and Beverage
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4
Valleywood Food and Beverage Review
•Currently Valleywood employs one full time Food and
Beverage Coordinator
−Duties include, but are not limited to:
o Supervise, train, develop, and evaluate staffing
o Menu coordination for daily, beverage carts, and special events
o Oversight of daily food/beverage/beverage cart services
o Event room set-up
o Reporting
o Kitchen supervision/cooking when necessary
o Assist with golf events
o Marketing and tastings
o Inventory control
7/13/2017
Valleywood Food and Beverage Review
•For comparison, an operation similar in size to
Valleywood, River Oaks Golf Course in Cottage Grove,
employs three full time staff.
1 Restaurant & Events Manager
1 Cook
1 Golf Manager
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7/13/2017
5
Valleywood Food and Beverage Review
•Based on the number of special events being held at
Valleywood (approximately 70-90 per year), the Food and
Beverage Coordinator has been pulled in many different
directions. This challenge may be difficult to sustain for
the long term.
•The 2011 business plan mentions food and beverage
service, but does not mention how food and beverage
services are to be managed.
7/13/2017
Valleywood, Where We Are Now
Food and Beverage
•As a product of Valleywood’s operational success, the
current model may not be sustainable.
•Evaluation over the past years of operation:
•Difficulty in hiring and training staff
•Due to the current job market, employees are less seasoned
•Cooks are an ongoing struggle to retain
•With one full time Food and Beverage employee it is difficult to
manage all areas successfully
•Limitations in possible number of events
7/13/2017
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6
Valleywood, Where We Go From Here
Food and Beverage
•It is believed we have the following options:
−Continue with the existing operation and attempt to make it work
−Hire additional full time staff
−Reduce the catering operation and possibly establish a snack
counter - offer event caterers
−Contract with an outside catering service for exclusive services
7/13/2017
Valleywood, Where We Go From Here
Food and Beverage
•Looking at all the options, it seems like getting an
exclusive outside food and beverage service to provide
daily, catering, as well as beverage cart services seems to
be the evolution of service at Valleywood.
•Because of the complexity of coordination between golf
operations and food and beverage operations, it is felt
that a single company to provide high quality daily,
beverage cart, and catering service will be beneficial.
7/13/2017
7/13/2017
7
Valleywood Food and Beverage Service
Contract For Service
•Parks and Recreation staff held preliminary discussions
with food and beverage service providers whom may be
interested and able to provide such services desired for
Valleywood:
•Lancer Catering (will charge a management fee)
•Vivo (price point doesn’t fit their business objective)
•Crave Catering (will pay percentage of sales + Valleywood retains 100%
of room rental fees)
7/13/2017
Valleywood
Food and Beverage
−Reduction of several
thousand dollars in employee
costs, as well as cost for
goods and services
−Greater exposure
−Quality control
−Reputation
−Potential for increased
revenue
−Decreased expenses
−Ability to increase the number of
events through increased
marketing
−Reduction and possible
elimination of liquor
management
−Decreased pressure on
internal/administrative
departments
−Professional food and beverage
relationship with vendor, along
with their experience,
knowledge, and expertise
7/13/2017
Outside provider benefits for the golf course:
7/13/2017
8
Valleywood
Food and Beverage
−Reduction in flexibility and the
ability to make immediate
adjustments
−Coordination requirements
between golf operations and
food and beverage operations
−Fees, services and rental
−Direct oversight
−Possible loss of gross
revenue
−City part-time job loss
−Market value pricing
7/13/2017
Outside provider disadvantages for the golf course:
Valleywood Food and Beverage
Direction
•It is the recommendation of staff to pursue an opportunity
with an outside catering service for exclusive catering at
Valleywood for daily menu, beverage carts, and catering
services.
7/13/2017
7/13/2017
9
Crave Preliminary Proposal
•Crave would pay Apple Valley the following:
•Valleywood retains 100% of the room rentals
•5% Banquet food sales
•8% Banquet beer, liquor and wine sales
•3% Clubhouse bar and grill food sales
•8% Clubhouse and beverage cart sales of liquor, beer and wine
•Proposed 5 year exclusive catering agreement
•Discussed rent for use of kitchen
•Discussed sharing some building and plowing costs
•Discussed equipment/cart daily upkeep would be providers
responsibility with capital investment falling on the City
•POS, merchant fees, cost of product, cost of employees is
service providers responsibility
7/13/2017
Valleywood Food and Beverage
Bottom Line
•Parks and Recreation Director has heard accounts of
dissatisfaction with food and beverage administration.
This solves the problem.
•Parks and Recreation Director is looking for continual
revenue growth which present food and beverage model
may not achieve.
•$$
•This would be a way to obtain a team of professional food
and beverage service providers at no cost to Valleywood
or the City.
•Refocus on core business of golf.
7/13/2017
7/13/2017
10
Contract Food and Beverage Services
Philosophy
•After discussing food and beverage services with these
providers, staff is asking City Council for direction.
−Is contracting for food and beverage service at Valleywood an
option the City wishes to pursue?
−Is Crave a potential provider to negotiate with at this time or
another provider?
7/13/2017
I T E M: 3.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:I nf ormal Agenda I tem
Description:
B roadband I nitiative P resentation (35 min.)
S taff Contact:
Charles Grawe, A ssistant City Administrator
D epartment / Division:
Administration / I nf ormation Technologies
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
For several years, Dakota C ounty and the cities within Dakota County have been working on
a way to aggregate our fiber network resources to offer improved institutional network
services and to have the capacity to provide services to commercial parcels that may not be
able to get desired data capacity from existing service providers.
T he study group has completed the majority of an inventory of existing fiber assets and
proposed a method for sharing costs to complete and operate the network through a J oint
Powers Agreement (J PA). Prior to the preparation of the J PA, each potential participant is
being asked to discuss the concept with their elected officials. If there is enough interest in
moving forward with a joint fiber network and fiber network management arrangement, work
would begin in earnest on the preparation of the J PA. T he Apple Valley
Telecommunications Advisory C ommittee has followed this issue for several years and
heard the presentation in J une. T he C ommittee saw no significant concerns over
our participation in the joint project.
B AC K G RO UND :
Network Construction (Up-F ront C osts)
T he study group has been working to identify what pieces of a network exist and what pieces
will need to be built to create a C ounty-wide network. While the initial concept was to start
with an I-Net reserved for institutional and government use and later expand to a C-Net for
commercial use, the study found that the incremental cost of build-out for the C -Net is
relatively small and it would be more cost effective to implement both networks at the same
time. On the whole, the initial cost of filling the gaps in the combined network is relatively
low (given a scope covering the entire C ounty) at $1,603,217.19 and covers 5.775
construction miles. T he I-Net and C -Net would use separate fiber strands (although both
may be located in the same conduit) and would be maintained as separate networks.
P roposed N etwork Management C osts
T he proposed annual operating expenses to manage the network would be $546,700 per year.
T he proposed management arrangement would provide two full-time employees as well as
funding for contract/ consultant services. Major expenses include: staff costs of $250,000;
outsourced network contracts at $72,000; legal services at $48,000; and locate services at
$72,000.
Marketing of C -Net Serv ices to P otential Subscribers
T he C -Net portion is limited to local transport for private sector service providers, N O T
services directly to businesses. T he J PA staff would market the services to businesses.
Internet Service Providers (ISP's) would lease needed circuits on the C -Net in order to
provide service to local businesses. T he C -N et would provide a means for local businesses
to have more choice for ISP services. T he estimated initial C-Net cost beyond the “gap
filling” is $339,177.50. T he group has proposed that the Dakota C ounty C D A provide the
funding to complete the C-Net for economic development purposes. Expansion of the C -N et
will be considered individually.
P otential B enefits of I -Net to the C ity
T here are several significant areas of benefit to the C ity of Apple Valley from participation
in the partnership:
1) T he City currently pays to have location services performed for its existing fiber assets.
If Apple Valley participates and the partnership assumes responsibility for location services,
this ongoing cost would now become part of the cost of participating in the partnership, rather
than a direct expenditure to vendors.
2) T he C ity currently has one network connection to the Internet through the Western
Service C enter. T his single connection creates a liability to our continuity of operations
should something catastrophic happen to that single connection. T he proposed I-Net would
provide multiple layers of redundancy so that the C ity would have access to the Internet
through three other locations.
3) T he City operates a hub and spoke fiber network to connect the Municipal Center to our
remote buildings. T his network design shares the same vulnerability from lack of redundant
pathways. T he C ounty is a critical partner for the C ity to cost effectively add redundant
pathways or loops to our remote sites. T he partnership is likely to be the preferred and
possibly only means to partner in building redundant pathways with the C ounty in the future.
4) Having robust or redundant access to the Internet and a choice of ISP's is a critical point
for many high tech businesses. Having a network that allows more IS P's to operate in our
market and that allows access into our business parks for our existing IS P's will provide our
businesses with valuable competition for services. T his is likely to be a large selling point
when courting future business.
Sharing of C-Net Rev enues
T he C -Net revenue distribution is proposed based on the percentage of the network
contributed. Apple Valley’s percentage is estimated to be 4.9 percent. As other cities
without fiber infrastructure add connections within their cities, this percentage would likely
decrease.
B UD G E T I M PAC T:
T he network is constantly expanding, changing the distribution of costs in the proposed
funding formulas. T he following numbers for Apple Valley were taken as a snapshot from
earlier in the year.
Initial I-Net "G ap" Project Capital C osts: $27,566.00
Initial C -Net "Gap" C apital C osts: $0.00
Estimated A nnual Operating C osts: $23,265.00
AT TAC HM E NT S:
Presentation
Dakota County Broadband InitiativePresentation to City of Apple Valley07‐13‐171
The Proposal that is Being Advanced in Dakota County •Building an enhanced / consolidated network to make government operations more efficient, using existing publicly owned fiber assets supplemented in a few areas as necessary –The “I‐Net”•Supplementing the I‐Net to create an enhanced network –making excess system capacity available for commerce –The “C‐Net”•Implementing a JPA governance model for both the I‐Net and the C‐Net – Dakota County and Cities Governments would govern•Implementing a wholesale, open access, multi‐service business C‐Net model ‐government does not offer any direct retail business or residential services•The goal is to make it more possible for more network and Internet Service Providers (ISP’s) to come into the market.•Working together a “Systems Plan” spelling out how these goals can be met has been prepared.2
Diagram of a Modern Broadband Network: Fiber and Wireless
Dakota County I‐Net Schematic4
5
6
Dakota County C‐Net Schematic7
8
Initial CostsOne‐time capital costs for the I‐Net will be shared as follows:•City members pay the cost of their switches, optics and costs relating to furnishing an appropriate location for the equipment •City members pay their proportionate share of splicing and other construction related costs•City Members pay for any member needed lateral fiber optic cable up to 2,000 feet•Dakota County pays for lateral fiber optic cable installations of longer than 2,000 feet•Dakota County pays costs related to the core nodesIt is proposed that the needed one‐time capital costs for the C‐Net would be funded by the Dakota County Community Development Agency. The Agency has agreed to consider this but no final approval has of yet been made. 9
Annual Operating Costs Operational Costs will be shared as follows:•Operational costs shared based on a series of distribution parameters. The general rule for the parameters is that members who own larger portions of the infrastructure will bear a proportionately larger share of the operational costs. •Assets are being inventoried to provide a basis for this sharing. More inventory work remains. •Members will be adding to the system as time passes increasing their share of the total assets managed by the consortium. Thus, it is envisioned that the cost sharing proportions will be updated each year.10
RevenuesRevenue will be shared based on three concepts •45% would go to individual city members who sponsor the C‐Net implementation within their city limits. •50% will go to those members who have provided and will be providing the infrastructure necessary to make the I‐Net and C‐Net functional. This will in turn be shared based on the portion of the infrastructure provided by each member. •5% will go to a “pool” to be shared by all members in proportion to their population. (By the time the I‐Net and C‐Net are mobilized all members will be providing some portion of the infrastructure. The county‐wide nature of the consortium provides a value in and of itself. •Two of the prospective members currently have C‐Net capabilities and have borrowed dollars to support portions their investments. These members will retain the “pre‐consortium” revenues that they were planning on to retire debt for a period of years – probably five years. •The amount of overall C‐Net revenue that may be available and the timing for when that revenue will begin are very difficult to predict. 11
Cost and Revenue Sharing Summary12
Benefits of the I‐Net•A more robust – redundant planned system would be available for all members. Service would be more resilient and reliable•Operations would be streamlined ‐One stop management and tracking of fiber assets is possible –a single point of contact‐Sharing fiber is quicker and easier because of pre‐defined “rules of the road”‐Specialized expertise will be provided that does not presently exist•Costs would be reduced‐Economies of scale on purchased goods and services‐Joint utilization of specialized expertise – sharing the costs‐Redundant management costs are eliminated13
Benefits of C‐Net •Existing investments by County and cities will be leveraged to enhance economic development•Incumbent and new Internet Service Providers (ISP’s) will be more able to meet customer needs•The presence of additional more‐empowered ISP’s will increase competition and reduce cost to new and existing businesses•County governments will have a new and powerful business recruitment tool•Additional network investment by private sector more likely14
Next Steps•All potential members of the JPA are discussing the “Systems Plan” now. Each will need to make a decision as to whether they want to stay in the process –to make a Go‐No‐Go decision.•Later this summer those entities who want to participate will gather to prepare the actual Joint Powers Agreement document. The goal would be for 2018 Operations.15
Questions & Discussion16
I T E M: 4.A .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Minutes of J une 22, 2017, Regular Meeting
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Approve the minutes of the regular meeting of J une 22, 2017.
S UM M ARY:
T he minutes from the last regular C ity Council meeting are attached for your review and
approval.
B AC K G RO UND :
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Minutes
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 22, 2017
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held June 22, 2017, at 7:00 o’clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and
Hooppaw.
ABSENT: None.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Dougherty, City Engineer Anderson, Assistant City Administrator Grawe, Human
Resources Manager Haas, Finance Director Hedberg, Community Development Director
Nordquist, Police Chief Rechtzigel, Public Works Director Saam, and Fire Chief Thompson.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the
Pledge of Allegiance led by Boy Scout Seth Johnson from Troop 205.
APPROVAL OF AGENDA
MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight’s meeting,
as presented. Ayes - 5 - Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting’s agenda. No one requested to speak.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Hooppaw, seconded by Grendahl, approving all items on the consent agenda
with no exceptions. Ayes - 5 - Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Hooppaw, seconded by Grendahl, approving the minutes of the regular meeting
of June 8, 2017, as written. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, approving a change in officer for Chipotle
Mexican Grill of Colorado, LLC, d/b/a Chipotle Mexican Grill in connection with
the On-Sale Wine and 3.2 Percent Malt Liquor Licenses, at 7638 150th Street W.,
naming John Robert Hartung as LLC Manager, as described in the City Clerk’s
memo. Ayes - 5 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 22, 2017
Page 2
MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-100
amending the On-Sale Wine and 3.2 Percent Malt Liquor Licenses for Ooka
Bistro, Inc., d/b/a Ooka, at 6520 150th Street W., Suite 400, by amending the
licensed premises to include the outside patio area, subject to conformance with
the approved site plan. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-101
amending the 2017 annual excavation permit for Fischer Sand & Aggregate, LLP,
for commercial sand and gravel mining operations by extending hauling hours for
Fischer Mining, LLC, for the Edina construction project. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-102
amending the 2017 annual excavation permit for Fischer Sand & Aggregate, LLP,
for commercial sand and gravel mining operations by extending hauling hours for
Fischer Mining, LLC, for the Minneapolis-St. Paul International Airport
construction project. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-103 setting a
public hearing, at 7:00 p.m., on September 28, 2017, to consider amending the
Master Development Program and establishing a Soil Deficiency Tax Increment
Financing (TIF) District 18. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, authorizing staff to prepare a Tax Increment
Financing (TIF) Plan, Program, and Agreements, as described in the Community
Development Director’s memo. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-104
amending the 2017 operating budget for specific items. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, approving the ALF Ambulance 2018
Budget, as attached to the City Administrator’s memo and as recommended by
the ALF Ambulance Board. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-105 of
support for a funding application to the Governor’s 2018 capital budget for the
147th Street Station Skyway Project. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, approving the reassignment of Engineering
Consulting Agreement from Wentz Associates to Karges-Faulconbridge, Inc.,
(KFI), and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -
Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, approving the Agreement for Project 2017-
132, 2017 Ring Route Painting Services, with Budget Sandblasting and Painting,
Inc., in the amount of $70,437.00, and authorizing the Mayor and City Clerk to
sign the same. Ayes - 5 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 22, 2017
Page 3
MOTION: of Hooppaw, seconded by Grendahl, approving the Agreement for On-line Utility
Billing Services, with Invoice Cloud, Inc., subject to final revisions and changes
as approved by the City Administrator and City Attorney, and authorizing the
Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, accepting Project 2016-104, 2016 Street and
Utility Improvements, as complete and authorizing final payment on the
agreement with Redstone Construction, LLC, in the amount of $27,748.13. Ayes
- 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, approving hiring the part-time and seasonal
employees, and resignation of employees, as listed in the Personnel Report dated
June 22, 2017. Ayes - 5 - Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, to pay the claims and bills, check registers
dated June 1, 2017, in the amount of $539,179.79; and June 7, 2017, in the
amount of $843,108.37. Ayes - 5 - Nays - 0.
END OF CONSENT AGENDA
2017-2021 CAPITAL IMPROVEMENTS PROGRAM
Mr. Hedberg presented information regarding the proposed 2017-2021 Capital Improvements
Program (CIP). The CIP is a planning document that anticipates capital needs in future years
whether or not they are funded in the requested budget year. It provides an accurate description
of the condition of the City’s capital assets and encourages consideration of alternate forms of
service delivery that do not require significant capital expenditures.
Discussion followed.
Councilmember Goodwin commented on the costs listed for the Greenway Underpass projects.
Mr. Hedberg noted these are County-led projects and the County will seek State and Federal
funding for their construction. He added that no projects would move forward without further
Council review.
MOTION: of Bergman, seconded by Hooppaw, adopting Resolution No. 2017-106
approving the 2017-2021 Capital Improvements Program as attached to the
Finance Director’s memo. Ayes - 5 - Nays - 0.
COMMUNICATIONS
Mr. Lawell invited the public to the “Music in Kelley Park” concert series on Friday night and
noted that starting July 2, 2017, Apple Valley Liquor Stores will be open on Sundays from
11:00 a.m. to 6:00 p.m.
CITY OF APPLE VALLEY
Dakota County, Minnesota
June 22, 2017
Page 4
CALENDAR OF UPCOMING EVENTS
MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events
as included in the Deputy City Clerk’s memo, and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0.
MOTION: of Goodwin, seconded by Grendahl, to adjourn. Ayes - 5 - Nays - 0.
The meeting was adjourned at 7:24 o’clock p.m.
Respectfully Submitted,
/s/ Pamela J. Gackstetter
Pamela J. Gackstetter, City Clerk
Approved by the Apple Valley City Council
on Mary Hamann-Roland, Mayor
I T E M: 4.B .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A uthorize I ssuance of 1 to 4 Day Temporary O n-S ale L iquor L icense for H.O.O.A .H. (Helping
Out Our A merican Heroes), in Parking L ot at B ogarts/A pple P lace B owl, 14917 Garrett Avenue
on J uly 29, 2017
S taff Contact:
P amela J . G ackstetter, C ity C lerk
D epartment / D ivision:
C ity C lerk’s Office
AC T I O N RE Q UE S T E D:
Authorize issuance of a 1 to 4 Day Temporary On-Sale Liquor License to H.O.O.A .H.
(Helping Out Our American Heroes), by Minnesota Alcohol and Gambling Enforcement
Division, for use on J uly 29, 2017, from 11:00 a.m. to 11:00 p.m., in north parking lot at
Bogart’s/Apple Place Bowl, located at 14917 Garrett Avenue.
S UM M ARY:
H.O.O.A.H. (Helping Out Our American Heroes), Inc., submitted an application for a 1 to 4
Day Temporary On-Sale Liquor License in connection with the Ben Kopp Memorial Ride.
T he application requests intoxicating liquor sales in the north parking lot at Bogart’s/A pple
Place Bowl, located at 14917 Garrett Avenue on J uly 29, 2017, from 11:00 a.m. to 11:00
p.m. A sketch showing the location is attached. H.O.O.A.H., Inc., is contracting liquor
service with Rich Management, Inc., d/b/a Bogart’s/Apple Place Bowl for this event and
Rich Management, Inc., has provided a C ertificate of Liability Insurance covering this event.
B AC K G RO UND :
Temporary On-Sale Liquor Licenses are issued by the Minnesota Alcohol and Gambling
Enforcement D ivision subject to approval by the City C ouncil.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
L ocation Map
Background Material
I T E M: 4.C.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Amending 2017 Operating B udget for Specific I tems
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Adopt resolution amending the 2017 operating budget for specific items.
S UM M ARY:
T he C ity C ouncil is requested to consider a resolution amending the 2017 budget for items
that are proposed to be funded by anticipated savings within the 2017 budget or by realigning
other sources. T he items identified here are proposed to be completed during 2017.
B AC K G RO UND :
Server Room C ooling System (4800-6735)A mount
The IT D ivision is requesting a budget amendment to provide for additional backup
cooling system for the IT server room. The existing backup system is experienci ng
leaks and a permanent solution is needed. The amount requested includes a 9%
contingency or $3,000, from the bid received to complete the project.
The fundi ng for this system would from available funds from the unrestricted C able
TV franchise revenues received prior to 2017.
$ 36,700
Cemetery F und (5605-6235)A mount
The original 2017 budget includes $100,000 to begin development of the 3 acres of
land purchased in 2013. S taff is requesting that a consultant be retained to update
the master plan for the cemetery parcels in addition to the originally budgeted costs.
S taff is recommending that the same consultant that performed the last master plan
be used to provide efficiencies by updating an exi sting plan rather than creating a
new master plan.
The funding for thi s project would come from the C emetery F und.
$ 10,000
Finance Department – Local Training 1035.6275 A mount
A budget amendment is requested to provi de addi ti onal local training amounts. W ith
the new staff added i n the fi nance department this spring and the availability of
training from the national GF OA being conducted in Minneapoli s this summer it is
cost effective to take advantage of this opportunity.
The funding for thi s project is proposed to come position vacancy savings in the
$1,000
F inance D epartment.
Information Technologies Department – Adjust prior resolution A mount
The budget amendment resolution processed in J une for the IT lighti ng
improvements included the addi ti onal expense but did not include the offsetti ng
expense reduction. The attached resolution reduces the IT S alaries budget amount
to provide the offset.
The fundi ng for this project is proposed to come position vacancy savings in the IT
D epartment.
$6,000
B UD G E T I M PAC T:
T he two items for the general fund, the local training and IT lighting improvements, result in a
budget neutral position. T he other two items, the server colling room and Cemetery master
plan, will add additional expense to those funds and would come from available resources in
those funds.
AT TAC HM E NT S:
R esolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-__
RESOLUTION AMENDING 2017 BUDGET FOR SPECIFIC ITEMS
WHEREAS, certain 2017 activities were not included in the original 2017 adopted budget;
and
WHEREAS, funding exists to complete these projects from existing budget savings or
additional resources, and
WHEREAS, certain 2017 program budget savings are requested to be reassigned; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley
that the following budget adjustments be made to the 2017 general fund budget.
Department Description 2017
Account
Code
2017 Additional
(reduced)
Amount
Cable TV Capital Projects Fund Server Room Cooling System, 4805.6735 $ 36,700
Cemetery Fund Master Plan Update 5605.6235 10,000
Finance Department Local Training 1035.6275 1,000
Finance Department Finance Salary Savings 1035.6110 (1,000)
Information Technology IT Salary Savings 1030.6110 (6,000)
ADOPTED this 13th day of July 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.D.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Reduction of Various F inancial G uarantees
S taff Contact:
J oan Murphy, D epartment Assistant
D epartment / Division:
C ommunity D evelopment Department
AC T I O N RE Q UE S T E D:
Approve reduction of various financial guarantees.
S UM M ARY:
T he City holds numerous financial guarantees to ensure the installation of certain
improvements in new developments, as well as to assure protection of natural resources.
Staff review of the status of these developments indicates that the following actions are in
order:
1.Quarry Ponds Fourth Addition
(PC 15-47-ZS)
LO C #1109185
O riginal Deposit on 9/30/16 $693,493.00
Reduced 11/22/16 to $343,493.00
Reduced 12/22/16 to $190,407.00
Reduce now to $125,768.70
2.Regent’s Point Second Addition
(PC 16-05-F)
LO C #69607460
O riginal Deposit on 6/23/16 $751,750.00
Reduce now to $58,000.00
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
N/A
I T E M: 4.E .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Awarding Agreement f or P roject 2017-137, 2017 C entral Maintenance F acility
(C MF ) and P olice D epartment Air Handling Unit Upgrades
S taff Contact:
Dean J acobson, P ublic Works S upervisor - F leet / B uilding
Maint
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Adopt resolution awarding agreement for Project 2017-137, 2017 C entral Maintenance
Facility (C MF) and Police Department A ir Handling Unit Upgrades, to Grendahl
Mechanical, LLC , in the amount of $165,485.00 for the base bid and alternates 1, 2, and 3.
S UM M ARY:
On J une 8, 2017, bids were received for Central Maintenance Facility (C MF) and Police
Department A ir Handling Unit Upgrades. Six companies submitted bids. Grendahl
Mechanical, LLC , was the lowest responsive and responsible bidder. Karges-Faulconbridge,
Inc., (KFI) has reviewed the bids and recommends awarding the project as proposed.
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
T he Base Bid covers the basic HVA C unit at the C MF Facility. Alternates 1 and 2 pertain
to controls for the unit. Alternate 3 pertains to the replacement of the HVA C unit for the
second floor of the Police Facility.
B UD G E T I M PAC T:
Funding for this project is from the 2016 Budget carried over to the 2017 Budget by Council
Resolution 2016-228.
AT TAC HM E NT S:
R esolution
Exhibit
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION AWARDING AGREEMENT FOR PROJECT 2017-137
CENTRAL MAINTENANCE FACILITY (CMF) AND
POLICE DEPARTMENT AIR HANDLING UNIT UPGRADES
WHEREAS, pursuant to an advertisement for bids for improvements identified as City
Project 2017-137, bids were received, opened and tabulated according to law and the following
bids were received complying with the advertisement: (Tabulation attached as Exhibit A), and;
WHEREAS, it appears Grendahl Mechanical LLC, is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota:
1. That the Mayor and City Clerk are hereby authorized and directed to enter into an
agreement with Grendahl Mechanical LLC, for the base bid and alternates 1, 2, and 3 in
the amount of $165,485.00 for the completion of City Project 2017-137 according to the
plans and specifications heretofore approved by the Council and on file in the office of the
City Clerk.
2. The City Clerk is hereby authorized and directed to return to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until an agreement has been signed.
ADOPTED this 13th day of July, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.F.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Awarding Agreement f or P roject 2017-165, Galaxie Avenue Mill and Overlay
I mprovements
S taff Contact:
B randon A nderson, City E ngineer
D epartment / D ivision:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution awarding the agreement to McNamara C ontracting, Inc., for C ity Project
2017-165, G alaxie Avenue Mill and Overlay Improvements in the amount of $475,635.50.
S UM M ARY:
On J une 20, 2017, six (6) bids were received for the Galaxie Avenue Mill and Overlay
Improvements project as described within the attached bid tabulation. Base Bids ranged from
$475,635.50 to $653,913.00. McNamara Contracting, Inc. submitted the low bid. O ne
alternate bid item was included as part of the bid for a deduct of $137,930.00 and is N O T
recommended to be included as part of the project scope for a contract total amount of
$475,635.50. T he recommended scope of work and base bid is for a 3 1/2” mill and overlay.
T he bid deduct was for a 1.5” mill and overlay.
Attached for consideration is a resolution awarding the contract to McNamara C ontracting,
Inc. for Project 2017-165, Galaxie Avenue Mill and Overlay Improvements project in the
amount of $475,635.50. Should C ity C ouncil award the contract, it is anticipated work will
begin the first part of August - September. Work on the project will be substantially complete
by October 2017.
A standard C ity agreement will be utilized for this project.
B AC K G RO UND :
T he C ity of Apple Valley 2017 C apital Improvement Program identifies potential street
reconstruction and maintenance work. T he scope of the project generally includes bituminous
mill and overlay of street and selective curb replacement.
T his was previously approved as part of City Project 2017-105, 2017 Street Improvements
project, but requires a separate Bid due to MnD O T State Aid Requirements.
T he C ity Council adopted Resolution N umber 2016-239 on December 22, 2016, directing
the preparation of plans and specifications for Project 2017-105, 2017 Street Improvements,
which included Galaxie Avenue Mill and Overlay.
T he C ity C ouncil adopted Resolution Number 2017-86 on May 25th, 2017, approving plans
and specifications and directing receipt of sealed bids for Project 2017-165, Galaxie Avenue
Mill and O verlay Improvements Project.
A map of the proposed project area is attached (Figure: 1).
B UD G E T I M PAC T:
Project costs and funding are summarized as follows:
Estimated Project C osts: Estimated
C osts
Awarded Costs
Construction C ost $653,913.00 $475,635.50
Engineering, C onstruction Admin. &
Contingency
90,000.00 90,000.00
Total Estimated C ost $743,913.00 $565,635.50
Estimated Project Funding:
Municipal State Aid 743,913.00 565,635.50
Total Estimated Funding $743,913.00 $565,635.50
AT TAC HM E NT S:
Map
R esolution
Exhibit
Gardens
Minnesota Zoological
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Park
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SCHOOL OF
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GALAXIE AVEFOLIAGE AVEFLAGSTAFF AVECEDAR AVECITY OF APPLE VALLEY
DATE:PROJECT NO.
FIGURE:
2017 STREET IMPROVEMENTS
2017 CAPITAL IMPROVEMENT PROGRAM AREAS
2
2017-105
N
0 250'500'
GALAXIE AVENUE
RECONSTRUCTION
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
A RESOLUTION AWARDING AGREEMENT FOR PROJECT 2017-165
GALAXIE AVENUE MILL AND OVERLAY IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for improvements identified as City
Project 2017-165, bids were received, opened and tabulated according to law and the following
bids were received complying with the advertisement: (Tabulation attached as Exhibit A), and;
WHEREAS, it appears McNamara Contracting, Inc., is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota:
1. That the Mayor and City Clerk are hereby authorized and directed to enter into an
agreement with McNamara Contracting, Inc., for its base bid in the amount of $475,635.50
for the completion of City Project 2017-165 according to the plans and specifications
heretofore approved by the Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until an agreement has been signed.
ADOPTED this 13th day of July, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Pamela J. Gackstetter, City Clerk
Exhibit A
I T E M: 4.G.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A dopt Resolution Awarding Agreement f or P roject 2017-167, Cobblestone L ake P ark P avilion
and Restroom B uilding
S taff Contact:
B arry B ernstein, P arks and Recreation D irector
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Adopt resolution awarding agreement with Klar Dig Construction, Inc., for Project 2017-167,
Cobblestone Lake Park Pavilion and Restroom Building, in the amount of $604,000.00.
S UM M ARY:
Staff is seeking authorization to enter into an agreement with Klar Dig C onstruction, Inc., in
the amount of $604,000.000 for construction of the pavilion and restroom building at
Cobblestone Lake Park as outlined in Project 2017-167, C obblestone Lake Park Pavilion
and Restroom Building.
B AC K G RO UND :
Hoisington Koegler Group, Inc., prepared the C obblestone Lake Park concept plans that
include a picnic pavilion, restroom building, water feature art work, outdoor exercise area,
and landscaping. Drawings of the proposed picnic pavilion and restroom building are
attached. Bids were opened Tuesday, J une 27, 2017, for Project 2017-167, C obblestone
Lake Park Pavilion and Restroom Building. T he preliminary Architectural estimate was
$750,000.00 for this project.
Sixteen bids were received with the high bid at $977,550.00 and low bid provided by Klar
Dig C onstruction, Inc., at $604,000.00. Oertel Architects has reviewed the bid proposal
numbers with the vendor and provided a letter of recommendation.
B UD G E T I M PAC T:
Funding of the entire park construction includes City funds of $325,000, Tradition
Development's matching contribution, and a Metropolitan Livable C ommunities
Reimbursement Grant of approximately $248,000 used primarily for site improvements and
utility work. C urrent funds minus already allocated expenditures for parking lot, plantings,
pergola, irrigation, and architectural fees leaves $250,000 available for the park pavilion and
restroom building.
Bid Proposal $604,000.00
Engineering - Architectural and Project Management $42,000.00
SA C / WA C Fees $7,468.00
C ontingency (10%) $66,000.00
$719,468.00
Park Bond Fund $250,000.00
Other Funding Source (Park Dedication) $469,468.00
Total Sources $719,468.00
* T hese totals do not include permit charges, plan review, or State surcharges. T hese will
be calculated percentages based on the project scope.
AT TAC HM E NT S:
R esolution
Exhibit
L etter
Proposal
C ross-Section Drawing
CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
RESOLUTION AWARDING AGREEMENT FOR PROJECT 2017-167
COBBLESTONE LAKE PARK PAVILION AND RESTROOM BUILDING
WHEREAS, pursuant to an advertisement for bids, for improvements identified as
Project 2017-167, Cobblestone Lake Park Pavilion and Restroom Building, bids were received,
opened and tabulated according to law and the following bids were received complying with the
advertisement: (Tabulation attached as Exhibit A); and
WHEREAS, it appears Klar Dig Construction, Inc., is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, as follows:
1. The Mayor and City Clerk are hereby authorized and directed to enter into an
agreement with Klar Dig Construction, Inc., for its bid in the total amount of
$604,000.00 for the completion of Project 2017-167 according to the specifications
heretofore approved by the Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until an agreement has been signed.
ADOPTED this 13th day of July, 2017.
___________________________________
Mary Hamann-Roland, Mayor
ATTEST:
________________________________
Pamela J. Gackstetter, City Clerk
Exhibit A CITY OF APPLE VALLEY PROJECT 2017-167, COBBLESONTE LAKE PARK PAVILION AND RESTROOM BUILDING PROPOSAL DATE: Tuesday, June 27, 2017 – 2:00 p.m. Bidder Lump Sum Base Bid Recv’d add. 1, 2, 3 Bond Breakout Price-Restroom Building Breakout Price-Pavilion Building 1 American Liberty Construction $791,300.00 √ √ $366,300.00 $425,000.00 2 Construction Results Corporation $814,740.00 √ √ $400,000.00 $414,740.00 3 Dering Pierson Group $709,900.00 √ √ $323,900.00 $386,000.00 4 Ebert Construction $857,600.00 √ √ $388,800.00 $468,800.00 5 JB Vang $861,900.00 √ √ $489,900.00 $372,000.00 6 Karkela Construction $855,000.00 √ √ $450,000.00 $405,000.00 7 Klar Dig Construction $604,000.00 √ √ $306,000.00 $352,000.00 8 M. Magnuson Construction $761,636.00 √ √ $394,937.00 $366,699.00 9 Met-Con Construction $852,000.00 √ √ $417,000.00 $435,000.00 10 Morcon Construction $956,000.00 √ √ $578,000.00 $378,000.00 11 Nor-Son, Inc. $814,749.00 √ √ $440,009.00 $367,382.00 12 Parkos Construction $899,800.00 √ √ $312,000.00 $587,800.00 13 Pember Companies $977,550.00 √ √ $480,925.00 $496,625.00 14 Sheehy Construction $931,300.00 √ √ $419,000.00 $512,300.00 15 Versacon, Inc. $763,000.00 √ √ $390,000.00 $373,000.00 16 Derau Construction $755,400.00 √ √ $475,000.00 $280,400.00 Present: Stephanie Marschall, Deputy City Clerk Tom Adamini, Parks Superintendent Barry Bernstein, Director of Parks & Recreation Dorene Perkins Monn, Administrative Coordinator Thomas Stromsodt, Senior Architect, Oertel Architects, Ltd.
Hello,
As you know, we had incredibly good bid coverage on the Cobblestone Lake
project and, for the most part, the end result is very good news for the city.
A total of sixteen bids were received with a spread of $604,000 and $977,000
between the bids. Our estimate going into bid day was $750,000.00. Five of the
bids were near or under this amount.
The low bidder is Klar Dig Construction, with a total bid of $604,000. This is
significantly low relative to our estimate and quite a bit lower than most of the
other bidders.
Because of this, we spoke with the contractor on several occasions. We asked
them to double check their estimates, subcontractors, and accuracy. They
confirmed that their number was a good one and they found no reason to not
honor their bid due to inaccuracies or errors.
They have provided the following list of primary sub-contractors for the project:
Concrete, Masonry, and stone veneer - D and S Concrete and Masonry
Steel Fabrications - Linco Steel
Carpentry Materials - Shaw/Stewart Lumber Company
Carpentry - Kellerhuis Construction
Skylights - Wisconsin Solar
Plumbing & HVAC - B and D plumbing and Heating
Electrical - City View Electric
Earthwork - Knetic Excavating
In addition, they provided the following reference:
Greg Boatman (Formerly City of Bloomington Parks and Recreation)
Park and Recreation Manager City of Savage
Red Haddox Restroom and Concession Building
We can recommend to the city that Klar Dig be awarded the bid for the project,
but do so with just a slight bit of reservation due to the large bid spread as noted
above.
The city can choose to select another contractor but between the bid bond and
performance bonds (required once the work is to start) there is reasonable
assurance that the work will get done correctly.
Given the low bid and the possibility of subgrade soil corrections, we would
recommend holding some money in reserve. This can be used as a contingency
fund for issues or even adding some additional scope items that were discussed
throughout the design process. When all is said and done, the City will likely be
ahead regardless of scenario.
DATE:
June 29, 2017
To:
Brandon Anderson
City Engineer
Barry Bernstein
Parks and Recreation Director
RE:
Cobblestone Lake Park
Pavilion and Restroom Building
– Bid Results
Attachments:
None
We look forward to the construction of this important project and are pleased that
the city has obtained a very good value for this.
Thank You,
Thomas Stromsodt
Oertel Architects
I T E M: 4.H.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Water Quality I mprovement C ost S hare Program Agreement with C arol E . J ohnson
f or Native Garden I nstallation at 5601 128th S treet W.
S taff Contact:
J ane Byron, Water Quality Technician
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve Water Quality Improvement C ost Share Program Agreement with C arol E. J ohnson
for native garden installation at 5601 128th Street W.; payment not to exceed $500.00 per
project.
S UM M ARY:
T he following water quality cost share application was received by C ity staff and the project
was determined to be eligible for the program.
Name Address P roject Watershed
Carol E. J ohnson 5601 128th Street W Native G arden Farquar
Lake
T he standard C ity water quality improvement cost share program agreement approved by the
City Attorney was utilized for this project.
B AC K G RO UND :
In 2009 the City of Apple Valley began a voluntary cost share program for residential,
multiple-family, or institutional property owners to promote the installation of water quality
improvements. T hese improvements typically consist of rain gardens, native gardens,
buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its
entering the stormwater system. T his cost share program assists the C ity in meeting State
and Federal storm water management requirements.
T he program provides for reimbursement of 50 percent of qualifying expenses, not to exceed
a total reimbursement from the City of $500.00. T he program requires that the property
owner maintain their project to meet program standards for a period of no less than seven
years.
T his is the second Water Quality Improvement Cost Share application the City has received
in 2017.
B UD G E T I M PAC T:
T he maximum allowable reimbursement is $500.00 per lot or project. Funding for this
program is included in the 2017 operating budget for the Storm Drainage Utility.
I T E M: 4.I .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Water Quality I mprovement C ost S hare Program Agreement with J esse and J oanna
Cregan for R aingarden I nstallation at 5688 133rd S treet C ourt
S taff Contact:
J ane Byron, Water Quality Technician
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve Water Quality Improvement C ost Share Program Agreement with J esse and J oanna
Cregan for raingarden installation at 5688 133rd Street C ourt; payment not to exceed
$500.00 per project.
S UM M ARY:
T he following water quality cost share application was received by C ity staff and the project
was determined to be eligible for the program.
Name Address P roject Watershed
J esse and J oanna C regan 5688 133rd Street
C ourt
Raingarden Long Lake
T he standard C ity water quality improvement cost share program agreement approved by the
City Attorney was utilized for this project.
B AC K G RO UND :
In 2009 the City of Apple Valley began a voluntary cost share program for residential,
multiple-family, or institutional property owners to promote the installation of water quality
improvements. T hese improvements typically consist of rain gardens, native gardens,
buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its
entering the stormwater system. T his cost share program assists the C ity in meeting State
and Federal storm water management requirements.
T he program provides for reimbursement of 50 percent of qualifying expenses, not to exceed
a total reimbursement from the City of $500.00. T he program requires that the property
owner maintain their project to meet program standards for a period of no less than seven
years.
T his is the third Water Quality Improvement C ost Share application the City has received in
2017.
B UD G E T I M PAC T:
T he maximum allowable reimbursement is $500.00 per lot or project. Funding for this
program is included in the 2017 operating budget for the Storm Drainage Utility.
I T E M: 4.J .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Water Quality I mprovement C ost S hare Program Agreement with D avid E. and Karen
E . B rean for R aingarden I nstallation at 13630 Hanover Court
S taff Contact:
J ane Byron, Water Quality Technician
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve Water Quality Improvement C ost Share Program A greement with David E. and
Karen E. Brean for raingarden installation at 13630 Hanover Court; payment not to exceed
$500.00 per project.
S UM M ARY:
T he following water quality cost share application was received by C ity staff and the project
was determined to be eligible for the program.
Name Address P roject Watershed
David E. &
Karen E. Brean
13630 Hanover
C ourt
Raingarden Vermillion
River
T he standard C ity water quality improvement cost share program agreement approved by the
City Attorney was utilized for this project.
B AC K G RO UND :
In 2009 the City of Apple Valley began a voluntary cost share program for residential,
multiple-family, or institutional property owners to promote the installation of water quality
improvements. T hese improvements typically consist of rain gardens, native gardens,
buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its
entering the stormwater system. T his cost share program assists the C ity in meeting State
and Federal storm water management requirements.
T he program provides for reimbursement of 50 percent of qualifying expenses, not to exceed
a total reimbursement from the City of $500.00. T he program requires that the property
owner maintain their project to meet program standards for a period of no less than seven
years.
T his is the fourth Water Quality Improvement C ost Share application the C ity has received
in 2017.
B UD G E T I M PAC T:
T he maximum allowable reimbursement is $500.00 per lot or project. Funding for this
program is included in the 2017 operating budget for the Storm Drainage Utility.
I T E M: 4.K .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove J oint P owers A greement with Dakota C ounty f or Cost S hare R elated to P roject 2017-
109, J ohnny Cake Ridge R oad
S taff Contact:
Matt Saam, P ublic Works Director
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Approve the J oint Powers Agreement with Dakota County for cost share related to Project
2017-109, J ohnny C ake Ridge Road Project, subject to final revisions and changes as
approved by the C ity Administrator and C ity Attorney.
S UM M ARY:
Attached is a J PA (J oint Powers A greement) between the C ity and Dakota C ounty related to
the C ity's corridor study for J ohnny C ake Ridge Road that is currently being completed. Part
of the work scope by the C ity's consultant on the corridor study includes reviewing possible
alignments for the County's G reenway Regional Trail which is planned to go along J ohnny
Cake Ridge Road. Dakota County will fund the cost of the Regional Trail review.
B AC K G RO UND :
On J anuary 12, 2017, the C ity Council authorized the preparation of a Corridor and
Feasibility Study for Project 2017-109, J ohnny C ake Ridge Road Improvements.
B UD G E T I M PAC T:
T he J PA has Dakota C ounty contributing a total of $18,900 toward the C orridor Study. T he
total estimated cost of the Corridor and Feasibility Study is $111,180.
AT TAC HM E NT S:
Agreement
County Project __________
June ___. 2017
1
JOINT POWERS AGREEMENT
DAKOTA COUNTY
TRANSPORTATION DEPARTMENT
AGREEMENT FOR
CORRIDOR STUDY
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF APPLE VALLEY
FOR
COUNTY PROJECT NO. _________
CITY PROJECT NO. 2017-109
FOR THE
Corridor study along Johnny Cake Ridge Road from 140 th Street North to McAndrews Road
(County State Aid Highway (CSAH) 38), in Apple Valley, Dakota County.
County Project __________
June ___. 2017
2
THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to
in this Agreement as "the County"; and the City of Apple Valley, referred to in this Agreement
as "the City"; and witnesses the following:
WHEREAS, under Minnesota Statu tes Sections 162.17, subd. 1 and 471.59, subd. 1, two or
more governmental units may enter into an agreement to cooperatively exercise any power
common to the contracting parties, and one of the participating governmental units may
exercise one of its powe rs on behalf of the other governmental units; and
WHEREAS, it is considered mutually desirable to conduct a corridor study along Johnny Cake
Ridge Road from 140th Street North to McAndrews Road (County State Aid Highway
(CSAH) 38), in Apple Valley, Dakota County (the "Project"); and
WHEREAS, the County and the City will jointly participate in the costs of said study; and
NOW, THEREFORE, it is agreed that the County and the City will share Project
responsibilities and costs associated with the Project as described in the following sections:
1. Scope of the Project. The City hired Stonebrooke Engineering, Inc. (the “Consultant”) to
conduct the Project. The Consultant is to evaluate (i) the function and efficiency of
improvements to Johnny Cake Ridge Road; and (ii) the land adjacent to Johnny Cake Ridge
Road for future anticipated development of the County’s Greenway Trail, a non -vehicular
pathway for pedestrians and bicyclists. The Consultant’s evaluation is to include, but is not
limited to, the concept layout, cost, right of way and impact of the Greenway Trail.
2. Costs. The total cost of the Project is $111,180.00. The County will contribute
$18,900.00 towards the cost of the Project, which funds will be paid to the City within thirty
(30) days of receiving a bill for that amount from the City. The City will pay the remainder of
the costs of the Project and any additional expenses incurred relating to the completion of the
Project.
3. Payment. The City will administer the Project and act as the paying agent for all
payments to the Contractor.
4. Amendments. Any amendments to this Agreement will be effective only after approval
by both governing bodies and execution of a written amendment document by duly authorized
County Project __________
June ___. 2017
3
officials of each body.
5. Effective Dates for the Project . This Agreement will be effective upon execution by
duly authorized officials of each governing body and shall continue in effect until all work
to be carried out in accordance with this Agreement has been comple ted. Absent an
amendment, however, in no event will the Project continue in effect after December 31,
2017.
6. Rules and Regulations. The County and the City shall abide by Minnesota Department of
Transportation standard specifications, rules and contract administration procedures.
7. Employees. Any and all persons engaged in the work to be performed by Contractor
shall not be considered e mployees of the City or County for any purpose, including
Worker's Compensation .
8. Audits. Pursuant to Minnesota Statutes Sec 16 C. 05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the County and the City relevant to
the Agreement are subject to examination by the County or the City and either the
Legislative Auditor or the State Auditor as appropriate. The County and the City agree to
maintain these records for a period of six years from the date of performance of all se rvices
covered under this Agreement. Dakota County will be financially responsible for the cost of
the audit.
9. Integration and Continuing Effect. The entire and integrated agreement of the parties
contained in this Agreement shall supersede all prior negotiations, representations or agreements
between the County and the City regarding the Project; whether written or oral.
10. Authorized Representatives. The County's authorized representative for the purpose of
the administration of this Agreement is Steven Sullivan, Parks Director, 14955 Galaxie
Avenue, Apple Valley, MN 55124, phone (952) 891-7000, or his successor. The City of
Apple Valley authorized representative for the purpose of the administration of this
Agreement is Matt Saam , Public Works Director , 7100 147th Street West, Apple Valley,
MN 55124 phone (952) 953-2400, or his successor. All notices or communications required
or permitted by this Agreement shall be either hand delivered or mailed by certified mail,
return receipt requested, to the above addr esses. All parties may change its address by
written notice to the other parties. Mailed notice shall be deemed complete two business
County Project __________
June ___. 2017
4
days after the date of mailing.
IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly
authorized officials.
CITY OF APPLE VALLEY
By: __________________________
Mayor Mary Hamann-Roland
(SEAL)
By: __________________________
City Clerk
Date: ________________________
DAKOTA COUNTY
RECOMENNEDED FOR APPROVAL:
__________________________ By: __________________________
COUNTY ENGINEER Assistant County Attorney/Date
By: __________________________
Physical Development Director
Date: ________________________
COUNTY BOARD RESOLUTION:
No: ____________ Date: June ___, 2017
I T E M: 4.L .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with R edline Architectural S heet Metal, L L C, f or P roject 2017-172, Valley
Middle P ark S helter R oof ing
S taff Contact:
B arry B ernstein, P arks and Recreation D irector
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Approve agreement with Redline Architectural Sheet Metal, LLC , for Project 2017-172,
Valley Middle Park Shelter Roofing, in the amount of $30,360.00.
S UM M ARY:
Staff is seeking authorization to enter into an agreement with Redline Architectural Sheet
Metal, LLC , in the amount of $30,360.00. Funds have been allocated within the 2017
Municipal Building Fund for this project.
B AC K G RO UND :
Ten potential vendors were asked to provided quotes for the replacement of the Valley
Middle park shelter roof. Only one vendor responded, Redline A rchitectural Sheet Metal,
LLC, at $30,360.00.
Staff has experience working with the vendor through the 2016 Apple Valley Family Aquatic
Center roofing project. T he project was satisfactorily completed on time.
B UD G E T I M PAC T:
$30,360.00 (2017 Budget item)
AT TAC HM E NT S:
Quotation
I T E M: 4.M.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Agreement with Kraft C ontracting, L L C , f or City of Apple Valley D ata Center C ooling
P roject P hase 2
S taff Contact:
Charles Grawe, A ssistant City Administrator
D epartment / Division:
Administration / I nf ormation Technologies
AC T I O N RE Q UE S T E D:
Approve agreement with Kraft Contracting, LLC , for City of Apple Valley Data C enter
Cooling Project Phase 2 in the amount of $33,700.00.
S UM M ARY:
T he C ity's computer servers are located in a centralized data center in the Municipal Center.
Because of the heat generated by the servers, dedicated cooling units are used exclusively
for the server spaces. Until 2016, two units were used on a rotational basis with one running
and the other ready to serve as a back-up if the primary fails. In 2016, one of the two units
failed completely and the remaining unit continued with limited functionality because of
refrigerant leaks that could not be identified in the three-story chase area. T he first phase of
this project replaced the failed unit and created improvements that reduce the costs
associated with the eventual replacement of the second unit. T his project is the second
phase and involves replacement of the second unit with an identical unit to which was
installed in 2016.
B AC K G RO UND :
T he C ity's computer network plays an ever-increasing role in the provision of services
provided by nearly all departments. T he data center that holds the C ity's servers is a critical
part of that network. Servers produce an enormous amount of heat and are designed to be
run at relatively cool temperatures. As a result, most data center require their own cooling
systems.
T he original cooling system for the data center was installed in 1993 and consisted of two
units that ran on a rotational basis so that one was ready to be a back-up in case of a failure.
Cooling technology has advanced significantly in the past 20 years, so the replacement
units are much smaller and much more energy efficient. However, the original design of the
Police Facility did not fully contemplate the need for unit replacement and repairs.
Specifically, the piping that runs between the units in the basement and the condensing units
on the roof top is enclosed in a three-story chase. T hose pipes also require replacement.
With the understanding that other repairs and eventual replacement of the remaining 20-year
old unit will be needed, staff recommends expanding the scope of the first phase of
the project to include the creation of maintenance access points to the chase to significantly
reduce future maintenance costs.
Staff worked with a data center mechanical engineering firm, Parallel Technologies, to create
specifications for a data center cooling system that is appropriately sized for the C ity's
anticipated future data center usage. Parallel sought quotes from vendors specializing in
these applications for Phase 1.
For Phase 2, staff solicited quotes from the same three vendors, due to their intimate
knowledge of the project scope, with the following results:
C ontractor Kraft Contracting Horwitz, Inc.Schadegg
Mechanical
Quote $33,700.00 $36,400.00 Declined to Quote
Staff recommends the C ity C ouncil approve an agreement using the C ity's standard
agreement form with Kraft Contracting LLC . in the amount of $33,700.00 for the A pple
Valley D ata Center C ooling Project Phase 2 and authorize the Mayor and Clerk to sign the
appropriate documents.
B UD G E T I M PAC T:
T he cable television signal transmission equipment will be moved into the server room this
year. T hat equipment will take up a significant amount of the space in the server racks and
generates significant heat, requiring the cooling units. A s a result, staff proposes to fund this
project with funds from the Cable T V Fund.
AT TAC HM E NT S:
Quotation
PROPOSAL 6-214
2441 Ventura Drive, Suite 100 Woodbury, MN 55125 Phone (651) 773-9000 Fax (651) 773-9010
Company Name
City of Apple Valley
Phone / Fax
Date
6/19/17
Street Address
7100 WEST 147TH STREET
Project Name
Apple Valley Data Center
City , State , Zip
APPLE VALLEY, MN. 55124
Project Location
CITY OF APPLE VALLEY
Attention:
CHARLES GRAWE
Project Description
REPLACE EXISTING COOLING UNIT
We propose the work you requested to replace the existing data center cooling unit per the plans and walk thru we received .
Included in our quote is the following:
• Demo and dispose of existing indoor unit
• Cut and cap duct where old unit was removed in lower level
• Demo and remove existing refrigeration lines
• Remove old condensing unit from roof with crane
• Install new condensing unit to existing roof sleepers with crane
• Install new cooling unit in server room as discussed
• Furnish and install new piping in existing pipe chase as discussed
• Furnish and install new refrigeration lines as shown
• Furnish and install power wiring and relocate light fixture if necessary
• Furnish and install new disconnect for condensing unit
• Factory start and test is included
• 1year warranty is included
Option #1 Provide (1) year 8hr 7x24 response upgrade to existing service contract per PCCS - $520.00
Option #2 provide (1) year on-site warranty extension service per PCCS - $2,900.00
Excluded:
• Overtime unless noted.
• Any additional roofing if required
• Tie in to any building automation system for alarming
• Any code Upgrades if required by the city
• Any additional work not listed above
WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:
Cost: Thirty three thousand seven hundred dollars. $33,700.00
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practi ces. Kraft Contracting,
L.L.C. accepts the responsibility for the construction work only as it relates to the bid scope as detailed in the bidding documents. We exclude
engineering liability for the design or code compliance of the construction. Any alteration or deviation from above specifications involving extra costs
will become an extra charge over and above the estimate. Kraft Contracting, L.L.C. will not be held liable for agreements contingent upon strikes,
accidents or delays beyond our control. Building owner to carry fire, property and other necessary insurance. Our workers a re covered by workmen’s
compensation insurance. Kraft Contracting, L.L.C. will not be responsible for, nor will bid on this project; any work or cost of asbestos abatement.
Building owner to provide safe work area with free access to carry out above work. All work to be performed during normal wo rkday on straight time
unless otherwise noted. 1 ½ % charged on all accounts over 30 days. As part of this Proposal, if it is required by the Contract, Kraft Contracting L.L.C.
will provide commercial general liability insurance to the fullest extent of its current insurance coverage. . Kraft Contracting will not assume any
insurance obligations beyond that included in its current insurance policy.
_________________________________________ Note: Proposal may be withdrawn by us if not accepted within 30 days.
Brian Pearson, Phone (651) 773-9000 Fax (651) 773-9010
ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above.
Date of Acceptance __________________Authorized Signature_______________________________________
I T E M: 4.N.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Fendler P atterson C onstruction f or
E ngineering-I nspections Office R emodel
S taff Contact:
Matt Saam, P ublic Works Director
D epartment / D ivision:
P ublic Works D epartment
AC T I O N RE Q UE S T E D:
Approve acceptance and final payment with Fendler Patterson C onstruction for the
Engineering-Inspections Office Remodel, in the amount of $6,905.11 for a total cost of
$27,517.13.
S UM M ARY:
Attached, please find the second and final payment for the Engineering-Inspections O ffice
Remodel work at C ity Hall. All of the construction work associated with this project is
complete and in acceptable condition to the C ity of Apple Valley. T his final payment of
$6,905.11 will result in a total construction cost of $27,517.13.
B AC K G RO UND :
On December 22, 2015, the C ity C ouncil approved an amount of $30,000.00 for office
revisions to the Engineering-Inspections area on the first floor of C ity Hall.
B UD G E T I M PAC T:
T he final construction cost of the office revision work by Fendler totaled $27,517.13 which
is within the budgeted amount of $30,000. T his work is funded through the Building
Inspections account.
AT TAC HM E NT S:
F inal Pay Documents
F inal Pay Documents
I T E M: 4.O.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Nordic S ervices, I nc., d/b/a Nordic
Mechanical S ervices for L iquor S tore #1 HVA C Unit Replacement and Repairs
S taff Contact:
Charles Grawe, A ssistant City Administrator
D epartment / Division:
Administration / I nf ormation Technologies
AC T I O N RE Q UE S T E D:
Approve acceptance and final payment on agreement with Nordic Services, Inc., d/b/a
Nordic Mechanical Services for Liquor Store #1 HVA C Unit Replacement and Repairs in
the amount of $16,700.00.
S UM M ARY:
In April of 2017, emergency repairs to the Liquor Store #1's HVA C units were required. In
order to move the repairs along in a timely manner, the C ouncil approved in advance the
City's standard agreement with a contractor to-be-determined through a quote process in an
amount not to exceed $22,000.00. T he City entered into a contract with Nordic Mechanical
Services to replace and repair the Liquor Store HVA C units. T he total cost of the project is
$16,700.00. T here were no change orders.
B AC K G RO UND :
Two HVA C roof top units at Liquor Store #1 were in need of replacement as both were in
excess of 20 years old. One of the units was inoperable and could not be repaired. Due to
the age and repair history of the other unit, staff recommended that the second unit be
replaced as well. Due to the rapid approach of the cooling season when the units would be
required to keep the store comfortable for customers, staff sought authorization to proceed
with the replacement project on an emergency basis.
Staff recommends the City C ouncil approve acceptance and final payment on the agreement
with Nordic Mechanical Services for Liquor Store #1 HVA C Unit Replacement and Repairs
in the amount of $16,700.00.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
F inal Pay Documents
I T E M: 4.P.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Tonka F reshwater Harvesting
S ervices, I nc., f or P roject 2017-142, L ong and F arquar L akes Weed Management
S taff Contact:
J essica Schaum, Natural Resources Coordinator
D epartment / D ivision:
Natural R esources Division
AC T I O N RE Q UE S T E D:
Approve acceptance and final payment on agreement with Tonka Freshwater Harvesting
Services, Inc., for Project 2017-142, Long and Farquar Lakes Weed Management, in the
amount of $13,600.
S UM M ARY:
On A pril 13, 2017, the C ity C ouncil approved an agreement with Tonka Freshwater
Harvesting Services for harvesting approximately 24 acres of curlyleaf pondweed in Farquar
Lake. Managing invasive plants in Farquar Lake is recommended in the Long-Farquar Lakes
Nutrient Total Maximum Daily Load Study to help improve water quality.
T he contractor’s quote was based on an hourly rate and estimated harvesting time for the
current year ’s plant density.
Tonka Freshwater Harvesting Services has requested final payment of $13,600 for harvesting
curlyleaf pondweed in Farquar Lake. T his is the first and final payment request for Project
2016-142. T he contractor has met all obligations and performed services in a professional
and satisfactory manner.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Funds for this project were included in the 2017 Storm Drainage Utility Budget.
AT TAC HM E NT S:
F inal Pay Documents
I T E M: 4.Q.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Acceptance and F inal Payment on Agreement with Rink-Tec I nternational, I nc., for
P roject 2017-152, Hayes Park A rena C ompressor No. 4
S taff Contact:
B arry B ernstein, Director
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Motion accepting Project 2017-152, Hayes Park Arena C ompressor No. 4, as complete and
authorizing final payment in the amount of $13,800.00.
S UM M ARY:
Rink-Tec International, Inc., has completed the specified replacement work on the Hayes
Park A rena compressor. T hey've also submitted applicable final paperwork for payment.
Staff finds the results of the project acceptable and recommends final payment on Project
2017-152, Hayes Park Arena Compressor No. 4.
B AC K G RO UND :
Compressors are used to cool the concrete floor of the arena to make ice. T he previous
model had been in service for many years and was no longer effective. Rink-Tec
International, Inc., was contracted to replace it. T he vendor has completed the work and
submitted an application for payment along with the associated paperwork. Staff finds the
work acceptable and recommends final payment to Rink-Tec International, Inc.
B UD G E T I M PAC T:
$13,800.00
AT TAC HM E NT S:
F inal Pay Documents
I T E M: 4.R.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove P ersonnel R eport
S taff Contact:
Melissa Haas, Human Resources Manager
D epartment / D ivision:
Human Resources D ivision
AC T I O N RE Q UE S T E D:
Approve the personnel report.
S UM M ARY:
T he employment actions attached to this memo are recommended for City Council
Approval.
B AC K G RO UND :
T he C ity C ouncil's approval of the Personnel Report includes the ratification of the C ity
Administrator's actions in carrying out the terms and conditions of the employment of the
City personnel.
B UD G E T I M PAC T:
Budgeted positions.
AT TAC HM E NT S:
Personnel Report
PERSONNEL REPORT
July 13, 2017
City of Apple Valley
Human Resources
EMPLOYMENT ACTIONS
The following employment actions are recommended for City Council approval:
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Patrick Bettenburg
Accept
Resignation Food & Beverage Server
Part‐Time,
Variable 5105 6/28/2017
David Buzzone Hire Liquor Clerk
Part‐Time,
Regular 5090 $ 11.00 Hourly L‐1 6/21/2017
Jane Dvorak Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 6/30/2017
Michelle Franklin Hire Lifeguard Seasonal 1940 $ 10.25 Hourly C‐02 6/17/2017
Victoria Haider
Accept
Resignation Police Records Technician
Full‐Time,
Regular 1200 7/13/2017
Josie Hanneken Hire Lifeguard Seasonal 1930 $ 10.25 Hourly C‐02 7/8/2017
Luke Jacobsen Hire Facility Supervisor
Part‐Time,
Regular 1900 $ 19.43 Hourly 130 7/14/2017
Mary Keating Rehire Lifeguard Seasonal 1940 $ 10.50 Hourly C‐02 6/17/2017
Alex Moon Hire Food & Beverage Cook
Part‐Time,
Variable 5105 $ 11.30 Hourly C‐04 7/14/2017
Gary Pederson
Accept
Resignation Liquor Clerk
Part‐Time,
Regular 5090 6/10/2017
Kyle Rathmun Hire Maintenance I Seasonal 1710 $ 11.83 Hourly SM1 6/22/2017
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 1 of 1
I T E M: 4.S .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:C onsent Agenda
Description:
A pprove Claims and Bills
S taff Contact:
Ron Hedberg, F inance Director
D epartment / D ivision:
F inance Department
AC T I O N RE Q UE S T E D:
Approve claims and bills.
S UM M ARY:
Attached for C ity C ouncil review and approval are check registers for recent claims and
bills.
B AC K G RO UND :
N/A
B UD G E T I M PAC T:
Check registers dated J une 14, 2017, J une 22, 2017, and J une 28, 2017, in the amounts of
$2,417,967.41, $708,073.62, and $963,622.15, respectively.
AT TAC HM E NT S:
C laims and B ills
C laims and B ills
C laims and B ills
I T E M: 5.A .
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:Regular Agenda
Description:
Cobblestone L ake 9th Addition
S taff Contact:
T homas L ovelace, City P lanner
D epartment / Division:
C ommunity D evelopment Department
Applicant:
S tonebay B uilders, L L C and Essay Holdings, L L C
P roject Number:
P C17-18-S F
Applicant Date: 5/24/2017 60 Days: 7/22/2017 120 Days: 9/20/2017
AC T I O N RE Q UE S T E D:
1. Waive the second reading and pass an ordinance amendment that reduces the minimum
lot width within zone 2 of Planned D evelopment No. 703 from 40 feet to 34 feet for
lots located in Blocks 12 and 13 of the C obblestone Lake 3rd Addition, and the
Cobblestone Lake 6th and 9th Additions.
2. Adopt a resolution approving the C obblestone Lake 9th A ddition preliminary plat,
which consists of the replatting of eight (8) existing lots by adjusting some common lot
lines.
S UM M ARY:
For your consideration is a request for a zoning amendment that will reduce the minimum lot
width in zone 2 of Planned Development No. 703, and approval of a preliminary plat that
will adjust common lot lines of eight existing lots of record. T he proposed zoning
amendment would reduce the minimum lot width from 40 feet to 34 feet for lots located in
Blocks 12 and 13 of the C obblestone Lake 3rd Addition, and all lots in the C obblestone
Lake 6th Addition and the proposed 9th A ddition.
T he proposed preliminary plat will involve moving four existing common lot lines
approximately five feet, which will create new lots that will vary in size from 2,849 sq. ft. to
3,408 sq. ft. and width from 37 feet to 44 feet. T he current planned development ordinance
allows for lots within zone 2 to have a minimum area of 2,800 sq. ft. and minimum lot width
of 40 feet. T he lots within the proposed preliminary plat will meet or exceed the minimum lot
area requirements, and four of the eight lots meet the minimum lot width requirement.
Public utilities to serve the existing lots were installed as part of the public improvement
project for the Cobblestone Lake 3rd A ddition. T he adjustment of the interior lot lines of the
existing lots with the proposed preliminary plat, as well as the type and location of the
proposed dwelling units on the new lots, adjustment will require revisions to the existing
lateral services in Duck Trail Lane.
T he applicant is proposing to utilize existing services from public utilities located in D uck
Trail Lane. T his will require significant bends to the services to Lots 2 and 4, Block 1; and
Lots 1 and 4, Block 2. T he C ity Engineer has reviewed the utility plan and is recommending
that connections to the existing utility services be a long radius or a 45 degree minimum
angle. If the total angle of the service exceeds 45 degrees, then a minimum 1-foot section of
straight pipe shall be installed between the bends. No bends shall be allowed in the public
street right-of-way. T he developer shall also be responsible for the replacement of any
sidewalk, curb and gutter, and bituminous pavement removed as part of the realignment
utility lines to serve the proposed lots.
T he public hearing for the planned development ordinance amendment and preliminary plat
was held on J une 21, 2017. No comments were receive at either hearings and they were
closed. T he Planning C ommission voted 6-0 to recommend adoption of planned development
ordinance amendment to the minimum lot width in zone 2 of "PD-703" and approval of the
Cobblestone Lake 9th Addition preliminary plat as recommended by staff.
B AC K G RO UND :
T he subject lots were originally platted in 2003 as part of the C obblestone Lake 3rd
Addition. T he 3rd A ddition contained platted lots for single, two, and multi-family dwellings.
T he area in the 3rd Addition where these lots are located were part of a townhome
development that would include 49 dwellings that would be constructed in two, three and
four-unit buildings. T hirty-five dwelling units were constructed on those 49 lots.
In 2009, applications were submitted for the replatting of the remaining lots. T he applicant
requested and received approval of the C obblestone Lake 5th and 6th Additions, which
adjusted common property lines for the purpose of constructing single and two-family
dwelling units. No construction occurred and the lots in the 5th Addition were sold to
applicant and the lots in the 6th Addition have been sold to another individual.
T he applicant presented his building plans to the City and was informed that the placement of
the proposed dwellings would not meet the current building code and adjustments would need
to be made to the proposed building plans and/or lot configuration.
T he applicant has submitted a preliminary plat that has adjusted the common lot lines that
changes the lot areas of six of the eight lots. T he lot dimensions of Lot 1, Block 1 and Lot 4,
Block 2 would remain the same. T he lot width of Lot 2, Block 1 and Lot 3, Block 2 would
decrease by just over five feet, with Lot 4, Block 1 and Lot 1, Block 2 would increase by
approximately five feet. Lot 3, Block 1 and Lot 2, Block 2 would have a slight lot width
increase .2 and .3 feet.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S:
Ordinance
R esolution
Memo
Background Material
Plan S et
Plan S et
Plan S et
Presentation
CITY OF APPLE VALLEY
ORDINANCE NO.__
AN ORDINANCE AMENDING ARTICLE A28 OF APPENDIX A OF
THE CITY CODE BY AMENDING ZONE 2 OF PLANNED
DEVELOPMENT DESIGNATION NO. 703
The City Council of Apple Valley Ordains:
Section 1. That Article A28 of Appendix A of the Code of Ordinances shall be
amended by adding the following at the end of the Table of Minimum Area Standards
and Requirements in Section A28-5(B)(1):
Note: The minimum lot width set forth in Zine 2 shall not apply for Blocks 12 and 13,
Cobblestone Lake 3rd Addition, and Cobblestone Lake 5th and 9th Additions and shall be
as set forth in Section A28-5(G)(10) herein.
Section 2. That Article A28 of Appendix A of the Code of Ordinances shall be
amended by adding clause (10) to Section A28-5(G) to read as follows:
Sec. A28-5 MINIMUM AREA STANDARDS AND REQUIRENMENTS
* * * *
(G) Residential Site Design. The following design elements shall be
incorporated into Zones 2 and 3 of the planned development:
* * * *
(10) Lots in the Blocks 12 and 13, COBBLESTONE LAKE 3rd
Addition, and Cobblestone Lake 6th and 9th Additions shall have a minimum lot width of
34 feet.
Section 3. Summary approved. The City Council hereby determines that the text
of the summary marked "Official Summary of Ordinance No. ___, a copy of which is
attached hereto, clearly informs the public of the intent and effect of the ordinance. The
City Council further determines that publication of the title and such summary will clearly
inform the public of the intent and effect of the ordinance.
Section 4. Filing. The City Clerk shall file a copy of this ordinance in her office,
which copy shall be available for inspection by any person during regular office hours.
Section 5. Publication. The City Clerk shall publish the title of this ordinance and
the official summary in the official newspaper of the City with notice that a printed copy of
the ordinance is available for inspection by any person during regular office hours at the
office of the City Clerk.
2
Section 6. Effective date. This ordinance shall take effect upon its passage and
publication of its title and official summary.
PASSED by the City Council this 13th day of July, 2017.
ATTEST:
Mary Hamann-Roland, Mayor
Pamela J. Gackstetter, City Clerk
3
CITY OF APPLE VALLEY
ORDINANCE NO.
AN ORDINANCE AMENDING APPENDIX A28
OF THE CITY CODE OF ORDINANCES
The following is the official summary of Ordinance No. approved by the City
Council of Apple Valley on July 13, 2017.
Article A28 of the Code of Ordinances is amended by amending Section A28-
5 of Planned Development Zoning District No. 703. These amendments
allows for reductions in the minimum lot width for lots located in Blocks 12
and 13, Cobblestone Lake 3rd Addition, and Cobblestone Lake 5th and 9th
Additions The overall planned development zoning district is bounded by
160th Street West to the south; Pilot Knob Road to the west; 155th Street West
and the Apple Valley East housing development to the north; and Diamond
Path to the east; containing approximately 320 acres of land.
A printed copy of the ordinance is available for inspection by any person during
regular office hours at the office of the City Clerk at the Apple Valley Municipal Center,
7100 147th Street West, Minnesota 55124
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CITY OF APPLE VALLEY
RESOLUTION NO. 2017-
PRELIMINARY PLAT APPROVAL
COBBLESTONE LAKE 9TH ADDITION
WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as
Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and
WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a
public hearing on an application for subdivision of land by plat on June 21, 2017; and
WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance
with the standards of Chapter 153 of the City Code and made a recommendation regarding its
approval on June 21, 2017, subject to conditions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that the preliminary plat for the following described plat of land is
hereby approved for a two-year period, to wit:
COBBLESTONE LAKE 9TH ADDITION
BE IT FURTHER RESOLVED, that said preliminary plat approval is subject to the
appropriate zoning amendment to the minimum lot width for lots in Blocks 12 and 13, Cobblestone
Lake 3rd Addition, and the lots in Cobblestone Lake 6th and 9th Additions, which must be
completed prior to final plat approval.
BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said
preliminary plat approval is subject to the following conditions, which shall be incorporated into a
subdivision agreement to be considered for approval at the time of submission of the request for
final plat approval:
1. The plat shall be configured to have eight (8) lots and zero (0) outlots.
2. The parties mutually recognize and agree that park dedication requirements, as
provided in Chapter 153 of the City Code for this subdivision are set forth in the
Cobblestone Park Agreement dated November 8, 2001, and as amended by the First
Agreement to the Cobblestone Park Agreement dated April 24, 2003.
3. The parties mutually recognize and agree that storm water pond dedication
requirements, as provided in Chapter 153 of the City Code shall be satisfied as set
forth in the Restoration and Subdivision Agreement dated May 11, 2000, as amended
on December 29, 2000, executed by Cobblestone Lake Development, LLC and the
City.
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4. Dedication on the final plat of a five-foot (5') wide drainage and utility easement
along the east lot line of Lot 4, Block 1 and the west lot line of Lot 1, Block 2.
5. Dedication of a three-foot (3') wide drainage and utility easement along the east lot
line of Lot 1, Block 1.
6. Installation of municipal sanitary sewer, water, and storm sewer as necessary to serve
the plat, constructed in accordance with adopted City standards and requirements set
forth in the City Engineer’s memo, dated June 21, 2017.
7. The existing five-foot (5') wide concrete sidewalk along the south side of Duck Trail
Lane shall not be removed. Any damage to the existing sidewalk shall be repaired by
the developer/builder on the lots within the plat to the satisfaction of the City.
8. Submission of a final grading plan and lot elevations with erosion control procedures,
to be reviewed and approved by the City Engineer. If the site is one (1) or more acres
in size the applicant shall also submit a copy of the of the General Storm Water
Permit approval from the Minnesota Pollution Control Agency pursuant to
Minnesota Rules 7100.1000 - 7100.1100. regarding the State NPDES Permit prior to
commencement of grading activity.
9. Installation of City street trees on boulevard areas of public street right-of-ways, in
accordance with species, size, and spacing standards established in the Apple Valley
Streetscape Management Plan.
10. Installation of a public (or private) street lighting system, constructed to City and
Dakota Electric Company standards.
11. Construction shall be limited to the hours of 6:00 a.m. to 10:00 p.m. Monday through
Friday.
12. Earthmoving activities shall be limited to the hours of 6:30 a.m. to 5:30 p.m. Monday
through Friday.
13. The City receives a hold harmless agreement in favor of the City as drafted by the
City Attorney and incorporated into the subdivision agreement.
ADOPTED this 13th day of July, 2017.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
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___________________________________
Pamela J. Gackstetter, City Clerk
CITY OF
MEMO
Public Works
TO: Tom Lovelace, City Planner
FROM: Brandon S. Anderson, PE
City Engineer
DATE: June 21, 2017
SUBJECT: Revised Preliminary Plan Review – Cobblestone Lake 9th Addition
Tom,
The following are REVISED comments regarding the Cobblestone Lake 9th Addition.
Utilities
1. Currently on Duck Trail Lane, W- stamps partially exist in the curb where the water
services are located, but no sanitary sewer S-stamps are present. A minimum of 10’ of
curb at each service location is to be removed and W and S stamps are to be provided in the
new poured section of concrete curb in accordance with City standard detail plate STR-37
and STR-38. All services are required to have W and S stamps in concrete curb.
2. Sanitary sewer and water service connections shall be made at the right of way in
accordance with City standard detail plate SER-1.
3. Sewer and Water Service locate boxes shall be provided for all lots in accordance with
SER-1A. New curb stop and box shall be located at the ROW. See attached City of Apple
Valley General Specifications:
a. 33 12 12 Water Services
b. 33 31 14 Sanitary Sewer Services
4. Bends for the sanitary sewer relocation shall be long radius or 45 degrees minimum angle.
If total of angle service exceeds 45 degrees than a minimum 1’ section of straight pipe shall
be installed between bends. No bends shall be allowed within the ROW.
5. All removal of sidewalk, curb and gutter, and bituminous pavement will have to be
replaced to match existing at the expense of the applicant and shall be installed per City of
Apple Valley standards.
Grading
1. Builder/Contractor is responsible for properly grading the lots to avoid ponding or
drainage. 2% minimum slopes in grassed areas are required.
L
VAR.C
VARIABLE (SEE PLAN)10'5'
3'
10'5'
4'
4'
4"X4"
POST
SPLICE TRACER WIRES TOGETHER
IN TOP SECTION WITH SILICON
FILLED WIRENUT (COPPERHEAD
CH10666). COIL ADDITIONAL 3' OF
TRACER WIRE IN TOP SECTION.
(SEE DETAIL SER-1A)
VARIABLE (SEE PLAN)
4" X 4" WOOD POST
CURB STOP
AND BOX
(SEE DETAIL SER-1A)8'-0" MIN.(SEE PLAN)WATER SERVICE
TYPE "K" COPPER
CRIMPTED
END
WATER MAIN
(SEE PLAN)
CONCRETE BLOCK
SUPPORT
PLATE NO.
LAST REVISION:
SEWER & WATER SERVICE CONNECTIONS
SER-1
JAN 2017
R/W
EASEMENT
LINE
2" X 2" MARKER
AT END OF WATER
SERVICE
6'-6"MIN.CORPORATION
STOP
EASEMENT
LINE
2" X 2" MARKER
AT END OF SEWER
SERVICE
4" PVC,SCH 40 SEWER SERVICE
(MIN. SLOPE-1/4" PER FT.)
SANITARY
SEWER
TRACER WIRE. NO SPLICES IN WIRE ARE ALLOWED
BELOW GROUND.
LEAVE 3' ADDITIONAL CONTINUOUS WIRE AT MAIN
AND STUB. WRAP WIRE AROUND WYE. TIE TRACER
WIRE AT 12"MIN. SPACING.(SEE PLAN)R/W
4'
4'
SEWER
NOTE: FOR CURB BOX IN
PAVEMENT, PATHWAY
OR SIDEWALK USE FORD
TYPE A CAST'G & COVER
18" MINMARKER
PLAN VIEW
SEWER
3'WATER
SEWER SERVICE
LOCATING WIRE
ACCESS BOX FOR
NON-HARD
SURFACE AREAS
DROP LID
TYLER
MUELLER
TOP
TYLER
MUELLER
PLATE NO.
LAST REVISION:
SEWER & WATER SERVICE LOCATE BOXES
SER-1A
JAN 2017
NOTE: FOR SEWER
LOCATE BOX IN
DRIVEWAY, PATHWAY
OR SIDEWALK USE FORD
TYPE A CAST'G & COVER
CASTING
LOCATE
WIRE
16"-18"
6" PVC
MOUNTABLE
NOTES:
1. ALL NEW AND EXISTING WATER AND SEWER SERVICE LOCATIONS SHALL BE MARKED IN CURB AS SHOWN.
STAMPING OF SERVICE LOCATIONS SHALL BE CONSIDERED INCIDENTAL TO THE PRICE OF THE CURB.
2. STAMPS MAY BE BORROWED FROM THE CITY FOR A REFUNDABLE SECURITY DEPOSIT OF $250 EACH.
3. W'S AND S'S NOT PLACED BY SPECIFIED STAMP WILL NOT BE ACCEPTED AND THAT SECTION OF CURB
MUST BE REMOVED AND REPLACED.
S W
STAMP "S" IN FACE OF CURB
OVER SEWER SERVICE LINE
STAMP "W" IN FACE OF CURB
OVER WATER SERVICE LINE
S
W
W
B612
B618
B624
"S" STAMP
DETAIL
4"2 2/3"
"W" STAMP
DETAIL
5"4"2"1/2"1"1/2"PLATE NO.
LAST REVISION:
SANITARY SEWER & WATER SERVICE
LOCATION STAMP IN CURB
STR-37
OCT 2009
STAMP
CROSS SECTION
S
NOTE:
1. PATCH STREET IN FRONT OF NEW CURB OR DRIVEWAYS WITH MNDOT
BITUMINOUS MIX SPWEB340B.
2. PLACE BITUMINOUS PATCH IN 2 LIFTS OR AS DIRECTED BY THE
ENGINEER.
3. PRIOR TO PLACING THE FINAL LIFT, MILL 1 1/2" JOINT 2' WIDE
LONGITUTINALLY WITH CURB OR NEW DRIVEWAY AND 1' BEYOND THE
END OF THE NEW CURB OR DRIVEWAY.
4. PLACE FINAL LIFT OVER ENTIRE AREA.
5. PATCHING IN FRONT OF NEW CURB OR DRIVEWAYS MAY VARY BASED
ON STREET AGE & MAINTENANCE SCHEDULE. (VERIFY WITH CITY
ENGINEER).
BITUMINOUS BASE COURSE
1'
2'
- MILL 1 1/2" DEPTH
FOR WEAR COURSE
1.5'
PLATE NO.
LAST REVISION:
PATCHING IN FRONT OF
CURBS & DRIVEWAYS
STR-38
OCT 2009
WATER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 12 12 - 1
SECTION 33 12 12
WATER SERVICES
PART 1 GENERAL
1.01 SUMMARY
A. Section Includes
1. Construction of water service pipe, corporation stops, curb stops and boxes, and all
appurtenances.
B. Related Sections
1. Section 33 05 05 - Trenching and Backfilling.
2. Section 33 10 00 - Water Utilities.
1.02 PRICE AND PAYMENT PROCEDURES
A. Measurement and Payment
1. Water Service Line: Measurement by linear foot of each size and type of pipe measured along
the axis of the pipe, from centerline of the water main to termination as shown on the
Drawings with no regard to intervening fittings. Payment at the Bid Unit Price per foot shall
include cost of all pipe, fittings, laying, excavation, backfilling, and testing
a. Placement and compaction of the aggregate material around the corporation stop and
gooseneck is incidental to the service line.
b. Supplying and installing wooden markers or fence a post is incidental to the service line.
2. Corporation Stop: By physical count of each type installed.
3. Curb Stop and Box: By physical count of each type installed.
4. Service Saddle: By physical count of each type installed.
5. Reconnect to Existing Water Service: Measurement shall be based on each connection made,
including the removal of existing plugs. Payment at the Bid Unit Price shall include all items
required to complete the Work, including sleeves, reducers and soldering.
6. Tapped Plug: Measurement shall be based on each type and size of DIP plug and
corresponding corporation stop as shown on the Drawings. Payment shall include all costs
associated with installing the plug. The corporation stop shall be paid separately under a
different item.
7. All other Work and costs of this Section shall be incidental to the Project and included in the
Total Base Bid.
1.03 REFERENCES
A. American Society of Testing and Materials (ASTM)
1. B88 - Class K Copper Water Service Pipe.
2. A674 - Standard Practice for Polyethylene Encasement for Ductile Iron Pipe for Water or Other
Liquids.
3. D3035 - Standard Specification for Polyethylene (PE) Plastics Pipe (DR-Pr) Based on Controlled
Outside Diameter.
4. F1290 - Standard Practice for Electrofusion Joining Polyolefin Pipe and Fittings.
B. American Water Works Association (AWWA)
1. C105 - American National Standard for Polyethylene Encasement for Ductile Iron Pipe Systems.
WATER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 12 12 - 2
2. C900 - AWWA Standard for Polyvinyl Chloride (PVC) Pressure Pipe and Fabricated Fittings,
4 Inches through 12 Inches, for Water Distribution.
3. C901 - AWWA Standard for Polyethylene (PE) Pressure Pipe and Tubing, 1/2 Inch (13 mm)
Through 3 Inches (76 mm), for Water Service.
1.04 SUBMITTALS
A. Submit the Product Data for the following items consistent with Section 01 33 00:
1. Pipe and fittings.
2. Corporation stop and curb boxes.
3. Service saddles.
B. SEWER AND WATER SERVICE INFORMATION REPORT
C. The contractor shall complete the report attached to the end of this Section for each service as it is
constructed. The completed report shall be submitted within 5 days after completing the
installation of the services.
1.05 SEQUENCING AND SCHEDULING
A. Install sanitary sewer, water main, and all pipe deeper than the services prior to the installation of
the services. The contractor notify and receive approval from the engineer if sequencing of
installation is modified.
B. Perform testing of new water main prior to reconnecting existing services.
C. Notify residents a minimum of 48 hours prior to performing Work. Engineer will coordinate with the
Contractor and residents the timing to install the new service.
PART 2 PRODUCTS
2.01 SAFE DRINKING WATER ACT REQUIREMENTS SHALL BE MET INCLUDING REDUCTION OF LEAD
AMMENDMENTS.
2.02 SERVICE PIPE
A. Copper Water Tube: 3/4 inch through 2 inches for buried service shall be seamless, Type K water
tube conforming to ASTM B88.
1. Fittings shall be designed for working pressures up to 150 psi. Fittings used in service lines
shall be designed for connection to the service line by threads, brazing, compression, and/or
flaring.
B. Ductile Iron Pipe (DIP): Conform to Section 33 10 00.
2.03 CORPORATION STOP
A. Approved Manufacturers: Mueller No. B-25000, Ford No. FB-600-4, FB-600-6, or
A.Y. McDonald No. 4701-B.
B. Threaded on outlet for flared connection with copper service pipe.
C. Threaded on inlet end with standard tapered corporation cock thread.
WATER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 12 12 - 3
D. Saddles are required on all PVC water main.
2.04 CURB STOP
A. Approved Manufacturers
1. Curb Stops - 1 Inch: Mueller No. B-25154, Ford No. B22-444M, or A.Y. McDonald No. 6104.
2. Curb Stops - 1-1/2 Inches: Mueller No. B-25154, Ford No. B22-666M, or
A.Y. McDonald No. 6104.
3. Curb Stops 2 Inches: Mueller No. B-25154, Ford No. B22-777M, or
A.Y. McDonald No. 6104.
B. Same size and connection type for inlet and outlet.
C. Full opening through the valve body with no smaller restriction allowed.
2.05 CURB BOX
A. Approved Manufacturers: Mueller, Minneapolis Pattern H-10300, Ford Model EM2-75-56R or
EM2-75-57R, or A.Y. McDonald Model 5614 or 5615.
B. Adjustable in height from 78 inches to 90 inches.
C. Stationary rods.
D. 1-1/4 inch upper section.
E. Mueller, Minneapolis pattern base.
F. In areas of bituminous or concrete pavement McDonald M1A casting (or approved equal) shall be
utilized.
2.06 SERVICE SADDLES
A. Stainless steel.
B. Approved Manufacturers: Ford FS 303.
2.07 TRANSITION FITTINGS
A. Polycam®, or equal steel transition fittings or Polycam® Flared Nut Aeries 912 shall conform to
AWWA C901 for connections to PE Service Pipe.
PART 3 EXECUTION
3.01 INSTALLATION
A. Governing Code: Minnesota Plumbing Code and any local ordinances that may apply.
B. Preparation: Conform to Section 33 05 05.
C. New services shall be connected at the locations shown on the Drawings or if not shown as
directed by the Engineer.
WATER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 12 12 - 4
D. Water Service Line
1. Parallel and upstream of the sewer service line in the same trench where feasible.
2. Terminate water service as shown on Drawings or as directed by the Engineer.
E. Corporation Stop
1. Tap into main only when water main is under pressure.
2. Use 2 layers of pipe tread sealant tape on corporations as a thread lubricant and sealant, or
product approved by Owner.
3. Support corporation with 1/2 cubic yard 3/4-inch stabilization rock.
F. Curb Box
1. Support on full size pre-cast segmental manhole block.
2. Place in a plumb, vertical position.
3. Install to elevation matching finished grade.
4. Grade stakes will be furnished to establish elevations.
5. For instances where curb box location falls within bituminous or concrete surface a McDonald
M1A casting shall be installed as provided by Owner. Castings required in private
developments shall be furnished by the developer.
G. Reconnect Existing Service
1. Disconnect existing service from existing water main, plug existing corporation, and reconnect
to the new main.
2. Remove existing curb stop and box and excess existing service pipe.
3. Reconnect existing service to new curb box.
4. Compression fittings are not permitted.
5. All connections to existing copper services shall be with Pack Joint Coupling C44-34-NL or
approved equivalent.
H. All trenches shall be backfilled and compacted in accordance to Section 33 05 05.
3.02 POLYETHYLENE (PE) JOINING METHOD
A. Electrofusion joining processes conforming to ASTM F1290 shall be used to connect PE water
service line to all transition fittings or joining pipe.
3.03 FIELD QUALITY CONTROL
A. Do not backfill trench until the service has been inspected and approved by the Engineer.
B. Pressure Testing: All water services will be pressure tested in conjunction with the water main,
conforming to Section 33 10 00.
3.04 PROTECTION
A. Mark Each Curb Box
1. Solid 4 inches by 4 inches by 8 feet wood post extending 4 feet above grade.
2. Metal fence post extending 4 feet above grade.
B. Mark the End of the Utility Services
1. Solid 4 inches by 4 inches by 8 feet wood post extending 4 feet above grade.
2. Metal fence post extending 4 feet above grade.
END OF SECTION
WATER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 12 12 - 5
This Page Left Blank Intentionally
SANITARY SEWER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 31 14- 1
SECTION 33 31 14
SANITARY SEWER SERVICES
PART 1 GENERAL
1.01 SUMMARY
A. Section Includes
1. Sanitary sewer service pipe replacement and all appurtenances.
B. Related Sections
1. Section 33 05 05 - Trenching and Backfilling.
2. Section 33 31 00 - Sanitary Utility Sewer Piping.
3. Section 33 08 30 - Commissioning of Sanitary Sewer Utilities.
1.02 PRICE AND PAYMENT PROCEDURES
A. Measurement and Payment
1. Service Pipe. Measurement will be by linear foot for each size and type of pipe installed as
measured along the axis of the pipe with no regard to intervening fittings. Payment shall be
compensation in full for all Work and costs, including excavation, pipe, bedding, backfill, and
trench compaction. No Bid Items have been included for service plugs or marking service
ends. Payment for these items shall be included in the lineal foot price for Service Pipe.
2. Riser Pipe. Measurement will be by linear foot for each size and type of pipe installed from the
top of the sewer main to the invert of the horizontal transition elbow with no regard to
intervening fittings.
3. Reconnect to Existing Sewer Service. Measurement will be based on each connection made,
regardless of size. Payment shall include all items required to complete the Work.
4. Sanitary Sewer Service Locate Box. Measurement will be by each installed. Payment shall
include all items required to complete the Work.
5. Tracer Wire: Shall be considered incidental to the Project.
6. All other Work and costs of this Section shall be incidental to the Project and included in the
Total Base Bid.
1.03 REFERENCES
A. American Society of Testing Materials (ASTM)
1. C1173 - Specifications for Flexible Transition Couplings for Underground Piping Systems.
2. D1784 - Specification for Rigid Poly (Vinyl Chloride) (PVC) Compounds and Chlorinated Poly
(Vinyl Chloride) (PVC) Compounds.
3. D1785 - Specification for Poly (Vinyl Chloride) (PVC) Plastic Pipe, Schedules 40, 80, and 120.
4. D2564 - Specification for Solvent Cements for Poly (Vinyl Chloride) (PVC) Plastic Piping
Systems.
5. D2665 - Specification for Poly (Vinyl Chloride) (PVC) Plastic Drain, Waste, and Vent (DWV) Pipe
and Fittings.
6. D2672 - Specification for Joints for IPS PVC Pipe Using Solvent Cement.
7. D2855 - Standard Practice for Making Solvent-Cemented Joints with Poly (Vinyl Chloride) (PVC)
Pipe and Fittings.
8. D3034 - Specification for Type PSM Poly (Vinyl Chloride) (PVC) Sewer Pipe and Fittings.
9. D3212 - Specification for Joints for Drain and Sewer Plastic Pipes Using Flexible Elastomeric
Seals.
SANITARY SEWER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 31 14- 2
10. F477 - Specification for Elastomeric Seals (Gaskets) for Joining Plastic Pipe.
1.04 SYSTEM DESCRIPTION
A. This Work shall consist of the construction of sanitary sewer services in accordance with the
requirements of the Contract.
B. It is the intent of these Specifications to require the same quality of Work be received on the
house services in the way of grade and alignment, and shall be required on the main lines and
laterals.
1.05 SUBMITTALS
A. Submit the following items consistent with Section 01 33 00:
1. Product data for the following items:
a. Pipe and fittings.
b. Transition couplings.
c. Tracer wire.
B. SEWER AND WATER SERVICE INFORMATION REPORT
1. The contractor shall complete the report attached to the end of this Section for each service as
it is constructed. The completed report shall be submitted within 5 days after completing the
installation of the services.
1.06 SITE CONDITIONS
A. All Work must be confined to within the limits of construction easements or public right-of-way.
B. Verify sanitary sewer service locations prior to the start of any construction.
1.07 SEQUENCING AND SCHEDULING
A. Install sanitary sewer, water main, and all pipe deeper than the services prior to the installation of
the services.
PART 2 PRODUCTS
2.01 MANUFACTURED UNITS
A. Poly Vinyl Chloride (PVC) Schedule 40 Plastic Pipe and Fittings
1. General: Pipe and fittings shall be made of compounds conforming to ASTM D1784 in
accordance with the material requirements of D1785 and ASTM D2665. PVC fittings shall
conform to ASTM D2665. Belled end pipe shall have tapered sockets conforming to
ASTM D2672.
2. Design: Integral belled pipe with a minimum wall thickness conforming to Schedule 40.
3. Solvent Cement Joints: The solvent cement used to join pipe and fittings shall meet the
requirements of ASTM D2564.
2.02 BEDDING MATERIAL
A. See Section 33 05 05.
2.03 SANITARY SEWER SERVICE LOCATE BOX
SANITARY SEWER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 31 14- 3
A. Cast iron valve box top section 26” in height. Tyler No. 6850 or 6860 or Mueller No. H-10361.
Drop lid by Tyler or Mueller shall include the word “Sewer”.
2.04 TRACER WIRE SANITARY SEWER SERVICES
A. Conform to the applicable requirements of NEMA WC3, WC5, and WC7.
B. Shall be Underwriters Laboratories (UL) listed for use in direct burial applications (e.g. USE, UF, or
tracer wire).
C. Conductor: Minimum No. 8 AWG Solid Core Copper Tracer Wire rated to 30 volts.
D. Outside Identification: Volts (or V), AWG size, UL, and designation (ex. “tracer wire”).
2.05 TRANSITION COUPLING
A. Coupling consisting of an elastomeric sleeve with incorporating stainless steel tension bands,
tightening mechanism, and less than 0.01 inch thick shear ring conforming to ASTM C1173,
Type A.
B. Separate bushings are not allowed without approval from the Engineer.
C. Where dissimilar pipe materials result in offset flow lines, an eccentric coupler will be required and
shall be approved by the Engineer.
PART 3 EXECUTION
3.01 INSTALLATION
A. Governing Code: Minnesota Plumbing Code and any local ordinances which may apply.
B. Risers: Support attachment to sewer main wye as shown on Drawings.
C. Minimum 1/4 inch per foot (2 percent) grade, unless otherwise directed by the Engineer.
D. Installation: Similar to main line sanitary sewer pipe installation, conforming to the requirements of
Section 33 31 00.
E. The installation of solvent cemented joints shall be in accordance with ASTM D2855.
F. Terminate 15 feet past property line or as shown on Drawings.
G. All proposed service line locations are shown on the Drawings.
H. Reconnect Existing Service
1. Saw cut existing sewer service at connection point and remove existing pipe.
2. Engineer must inspect the service pipe condition prior to connection.
3. During service reconnections, the Contractor should anticipate variations in size of existing
pipe. If a pipe size is encountered that a line item is not present for, the Contractor shall be
compensated only for additional material costs associated with the pipe size increase.
Likewise, if the pipe size is smaller than anticipated, the Owner shall receive a credit for the
material costs associated with the downsize in pipe.
SANITARY SEWER SERVICES
CITY OF APPLE VALLEY | GENERAL CONDITIONS 33 31 14- 4
I. Record Actual Depth and Station at End of Service
1. Exercise care in determining the depth.
2. The depth recording is incorporated into the “Record Drawings.”
J. Plug ends with plug and necessary blocking.
K. Tracer Wire
1. Attach tracer wire to the sanitary sewer service locate box.
L. Sanitary Sewer Service Locate Box
1. Install locate box on the property line directly above the service pipe or as directed by the
Engineer.
3.02 FIELD QUALITY CONTROL
A. Do not backfill trench until the service has been inspected and approved by the Engineer.
B. Low pressure air and infiltration testing shall conform to Section 33 08 30 and be performed prior
to existing service reconnection (where applicable).
C. Tracer Wire Testing: Demonstrate the electrical continuity of the tracer wire.
3.03 PROTECTION
A. Mark end of new service with a wooden 2 inches by 2 inches by “variable” marker:
1. Extend 6 inches below and adjacent to the plug. Extend 2 feet above the ground line.
2. Continuous without any breaks.
3. Vertical and plumb.
B. Mark service locate box with a 8’ long 4inches by 4 inches wooden marker:
1. Extend 4 feet below finish grade. Extend 4 feet above finish grade.
2. Paint exposed surface green.
3. Vertical and plumb.
END OF SECTION
This Page Left Blank Intentionally
1
COBBLESTONE LAKE 9TH ADDITION
PROJECT REVIEW
Existing Conditions
Property Location: Along the south side of Duck Trail Lane in the Cobblestone Lake development
Legal Description: Lots 1-4, Block 1 and Lots 1-4, Block 2, Cobblestone Lake 5th Addition
Comprehensive
Plan Designation
“LD” (Low Density Residential/2-5 units per acre)
Zoning
Classification
“PD-703/zone 2” (Planned Development)
Existing Platting Platted
Current Land Use Vacant
Size: Lot sizes vary from 2,849 sq. ft. to 3,411 sq. ft.
Topography: Flat
Existing
Vegetation
None
Other Significant
Natural Features
None
Adjacent
Properties/Land
Uses
NORTH Single-Family Homes
Comprehensive
Plan
“LD” (Low Density Residential/2-5 units per
acre)
Zoning/Land Use “PD-703/zone 2” (Planned Development)
SOUTH Townhomes
Comprehensive
Plan
“LD” (Low Density Residential/2-5 units per
acre)
Zoning/Land Use “PD-703/zone 2” (Planned Development)
EAST Single-Family Homes
Comprehensive
Plan
“LD” (Low Density Residential/2-5 units per
acre)
Zoning/Land Use “PD-703/zone 2” (Planned Development)
WEST Townhomes
Comprehensive
Plan
“LD” (Low Density Residential/2-5 units per
acre)
Zoning/Land Use “PD-703/zone 2” (Planned Development)
3
Development Project Review
Location Map
Comprehensive Plan: The property is guided “LD” (Low Density Residential/0-6 units per acre).
The previous replat changed the dwelling unit type from two 4-unit townhome buildings to four (4)
single family and four (4) twin-home dwelling units is consistent with the Comprehensive Plan.
The proposed request would not change the unit type, but will change the location of units on the
lots.
Comprehensive Plan Map
“LD” (Low Density Residential)
SITE D U N B E R R Y W A Y
DUCK POND WAYMD
SITE
DREXEL WAY
DRESDEN TRLDU
NBAR AVED U N B E R R Y W A Y
EAS TBEND WAY DUCK POND WAYE G R E T P L
D R E X E L C T
E AG L E W O O D L N
D I A M O N D WAYDUNHILL LNE A G L E S T O N E R D
P
LD
LD
MD
LD
LD
4
Livable Communities impact: The proposal will add a total of four (4) single-family and four (4)
twin-home dwelling units to the City’s existing housing stock, which is consistent with the Livable
Communities Act.
Zoning: The lot sizes of the proposed preliminary plat will vary from 2,849 sq. ft. to 3,408 sq. ft.
and the lots vary in width from 37 feet to 44 feet. The current planned development ordinance
allows for lots within zone 2 that have a minimum area of 2,800 sq. ft. and width of 40 feet. The
lots will meet or exceed the minimum lot area requirements, and four of the eight lots meet the
minimum lot width requirement.
During our review of this request, it came to our attention that there are platted lots within Blocks
12 and 13 of the Cobblestone Lake 3rd Addition that do not currently meet the minimum lot width
requirements. Several of the lots have minimum lot widths of 34 feet. Dwellings have been
constructed on all but two of the 34-foot wide lots and they have had no adverse impact on the
overall development. Therefore, staff is recommending that the minimum lot size in zone 2 be
reduced to 34 feet for lots located in Blocks 12 and 13 of the Cobblestone Lake 3rd Addition, and
the Cobblestone Lake 6th and 9th Additions.
Zoning Map
“PD-703” (Planned Development)
Preliminary Plat: The subject lots were originally platted in 2003 as part of the Cobblestone Lake
3rd Addition. The 3rd Addition contained platted lots for single, two, and multi-family dwellings.
The area in the 3rd Addition where these lots are located were part of a 49-unit townhome
development that would be constructed in two, three and four-unit buildings. Thirty-five dwelling
units were constructed on those 49 lots.
1
2
2
1
1
SITE
DIAMOND PATHD U N B E R RY W A Y
DUCK POND WAYDYNASTY WAY
DUNCAN PATH
DYNASTY WAY
5
In 2009, applications were submitted for the replatting of the remaining lots. The applicant
requested and received approval of the Cobblestone Lake 5th and 6th Additions, which adjusted
common property lines for the purpose of constructing single and two-family dwelling units. No
construction occurred and the lots in the 5th Addition were sold to applicant and the lots in the 6th
Addition have been sold to another individual.
The applicant presented his building plans to the City and was informed that the placement of the
proposed dwellings would not meet the current building code and adjustments would need to be
made to the proposed building plans and/or lot configuration.
In order to meet building code requirements, the applicant has submitted a preliminary plat that has
adjusted the common lot lines that changes the lot areas of six of the eight lots. The lot dimensions
of Lot 1, Block 1 and Lot 4, Block 2 would remain the same. The lot width of Lot 2, Block 1 and
Lot 3, Block 2 would decrease by just over five feet, with Lot 4, Block 1 and Lot 1, Block 2
increasing by approximately five feet. Lot 3, Block 1 and Lot 2, Block 2 would have a slight lot
width increase .2 and .3 feet.
Grading Plan: Minor revisions to the approved Cobblestone Lake 3rd Addition grading plan will
be needed to be made to accommodate the proposed single family and two-family dwelling units.
The City Engineer has reviewed the grading plan and has stated that the lots shall be graded to
avoid ponding or improper drainage, and the grassed areas shall have a minimum 2% slope.
Availability of Municipal Utilities: Public utilities to serve the existing lots were installed as part
of the public improvement project for the Cobblestone Lake 3rd Addition. Because the replat will
be adjusting the interior lot lines of the existing lots, as well as the type and location of the
dwelling units on the lots, adjustment will need to be made to existing lateral services.
The City Engineer has reviewed the utility plan. His comments are included in the attached
memo, dated June 21, 2017. Approval of this request shall be subject to the applicant adhering
to the recommendations identified in the Engineer’s memo.
Street Classifications/Accesses/Circulation: All public streets to serve the new lots have been
previously installed. No additional street connections will be required.
Garage access to the proposed dwellings will be via an existing private drive located in the rear
of the buildings. There will be no direct driveway access off a public street.
Pedestrian Access: All the sidewalks to serve these lots have been installed with the Cobblestone
Lake 3rd Addition public improvement project.
Building Elevations: Although not required by city code, the petitioner has submitted elevations
for the proposed single and two-family dwelling units. The dwellings will have an exterior finish
consisting of lap, board and batten, and shake siding with columns at the front door that will have a
cultured stone base. The petitioner has indicated that they will use “LP Smartside” lap siding,
which is a wood composite material. They have not identified the type of material for the board
6
and batten and shake siding finishes. The planned development ordinance states that vinyl, steel,
aluminum, or similar material for the exterior finish is not allowed.
Landscape Plan: Approval of a landscape plan by the City is not required for single- and two-
family residential developments. However, the petitioner has submitted a landscape plan for
review by the City that indicates the use of a wide variety of plant species. The City’s Natural
Resources Coordinator reviewed the plan and has the following comments and recommendations:
• Redbud can be marginally hardy in open areas, it is recommended to keep it located
as planned in a somewhat protected space near the home on Lot 2, Block 1.
• The Minnesota Department of Natural Resources considers Norway maple and Amur
maple as terrestrial invasive plants due to heavy seed production. Other native
options to consider are red maple, sugar maple, or hackberry for the larger Norway
maple; and ironwood, highbush cranberry, other crabapple varieties for the Amur
maple substitutions.
Public Hearing Comments: The Planning Commission held a public hearing for this proposal
on June 21, 2017. No comments were received and the public hearing was closed.
7/13/2017
1
COBBLESTONE LAKE
9TH ADDITION
APPLE VALLEY CITY COUNCIL
PRESENTATION
JULY 13, 2017
COBBLESTONE LAKE
9TH ADDITION
Request
1. Zoning Amendment that will reduce the
minimum lot width from 40 feet to 34
feet in Planned Development No.
703/Zone 2
2. Replat Eight (8) Existing Lots Which Will
Involve Lot Line Adjustments
7/13/2017
2
LOCATION MAP
SITE
DIAMOND PATHDREXEL WAY
DARLING PATHCOBBLESTONE LAKE PKWY155TH ST W
D U N B ER R Y W A YDUNBAR AVEDUCK POND WAYE G R E T P L
E A GL E W OO D L N
D Y N A S T Y W A Y
DIAMOND WAY
COMP PLAN MAP
SITE
DREXEL WAY
DIAMOND PATHDRES DEN TRLDU
NBAR AVEDU NB ER RY W A YDUCK POND WAYE G R E T P L
D R E X E L C T
E A G L EW O O D L N
DIAMOND WAYDUNH
I
L
L
L
N
P
LD
LD
LD
LD
“LD” (Low Density Residential/2‐6 units per acre)
7/13/2017
3
ZONING MAP
1
2
2
2
1
1
SITE
DREXEL WAY
D UN B E R R Y W A YDUCK POND WAYDYNASTY WAY
DWE
L
L
ERS WAYDUNHI
L
L
L
NDUNCAN PATHDUCK CROSSING WAYDYNASTY WAY
D U N B E R R Y WAY
“PD‐703/zone 2” (Planned Development)
PROPOSED ZONING
AMENDMENT AREA S
5TH ADDITION
(PROPOSED 9TH
ADDITION)
BLOCK 12
3RD ADDITION
BLOCK 13
3RD ADDITION
6TH ADDITION
7/13/2017
4
BLOCK 12 COBBLESTONE
LAKE 3RD ADDITION
BLOCK 12 AND 13 COBBLESTONE
LAKE 3RD ADDITION
7/13/2017
5
ORIGINAL FINAL PLAT
ORIGINAL FINAL PLAT
7/13/2017
6
EXISTING FINAL PLAT
SITE PLAN
EXISTING
LOT LINE (TYP.)
7/13/2017
7
PRELIMINARY PLAT
UTILITY PLAN
7/13/2017
8
GRADING PLAN
LANDSCAPE PLAN
7/13/2017
9
LANDSCAPE PLAN
BUILDING ELEVATION
7/13/2017
10
BUILDING ELEVATION
COBBLESTONE LAKE
9TH ADDITION
RECOMMENDATION
1. Pass ordinance amending minimum lot width within
zone 2 of Planned Development No. 703 from 40 feet
to 34 feet for lots located in Blocks 12 and 13 of the
Cobblestone Lake 3rd Addition, and the Cobblestone
Lake 5th and 6th Additions.
2. Adopt resolution approving the Cobblestone Lake 9th
Addition preliminary plat.
I T E M: 7.
C O UNC I L ME E T I NG D AT E:J uly 13, 2017
S E C T I O N:Calendar of Upcoming Events
Description:
Approve Calendar of Upcoming Events
Staff Contact:
Stephanie Marschall, D eputy City Clerk
Department / Division:
City Clerk’s Office
AC T IO N RE Q UE S T E D :
Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is
hereby deemed a Special Meeting of the C ity Council.
S UM M ARY:
Day/Date Time Location Ev ent
Wed./J uly 12 7:00 p.m.Municipal C enter Traffic Safety Advisory Committee
Meeting
T hur./J uly 13 11:00 a.m.Apex Family
Chiropractic Ribbon C utting C eremony
T hur./J uly 13 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting
T hur./J uly 13 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./J uly 14 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
Tue./J uly 18 2:00 p.m.Municipal C enter Cemetery Advisory Committee
Meeting
Wed./J uly 19 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Wed./J uly 19 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./J uly 20 7:00 p.m.Municipal C enter Parks & Recreation Advisory
Committee Meeting
Fri./J uly 21 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
Tue./J uly 25 11:00 a.m.Infinity Wealth Alliance Ribbon C utting C eremony
Wed./J uly 26 7:00 p.m.Municipal C enter MAC Noise Program -
MSP Listening Session
T hur./J uly 27 6:00 p.m.Municipal C enter ED A Meeting
T hur./J uly 27 7:00 p.m.Municipal C enter Regular City C ouncil Meeting *
Fri./J uly 28 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music
in Kelley Park C oncert Series
B AC K GRO UND :
Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social
gathering. Only at events marked with an asterisk will any action of the Council take place.
B UD GE T IM PACT:
N/A