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Home My WebLink About09/14/2017 CITY OF APPLE VALLEY Dakota County, Minnesota September 14, 2017 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held September 14, 2017, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson, Police Captain Bermel, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, City Planner Lovelace, Recreation Manager Muelken, Public Works Director Saam, and Fire Chief Thompson. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. She welcomed the nursing students from Normandale Community College in the audience. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Mr. Mikell Smith, 17380 Pilot Knob Road, Lakeville, expressed interest in acquiring the property the City owns in Lakeville. Mr. Tom Lawell provided an update on the Council's interest in selling the property. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Grendahl, seconded by Hooppaw, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Grendahl, seconded by Hooppaw, approving the minutes of the regular meeting of August 24, 2017, as written. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota September 14, 2017 Page 2 MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-130 accepting, with thanks,the donation of$50.00 from Nora and Dan Anderson for beautification of Lebanon Cemetery. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-131 accepting, with thanks,the donation of a Paramount Multi-Use Gym system from Lisa Burch for use by the Fire Department. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving issuance of lawful gambling exempt permits, by the State Gambling Control Board, to Sons of the American Legion, Squadron 1776, for use on November 11, 2017, and December 9, 2017, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, amending board members of record for the On-Sale Club License and Special License for Sunday Liquor Sales held by Apple Valley American Legion, Post 1776, at 14521 Granada Drive, removing David Riha as 1 st Vice Commander; naming Robert Nelson as the new 1 st Vice Commander, Operations Group, and Past Commander; and Joseph Tappainer, Jr., as the new 2nd Vice Commander, as described in the City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, authorizing issuance of a 1 to 4 Day Temporary On-Sale Liquor License to Shops on Galaxie Commission, by Minnesota Alcohol and Gambling Enforcement Division, for use on October 7, 2017, from 3:00 to 7:00 p.m., in the parking lot at the Shops on Galaxie, located at 15322 Galaxie Avenue, as described in the City Clerk's memo. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a new 2017 License to Sell Tobacco or Tobacco Products to MJA Restaurants Apple Valley, LLC, d/b/a PR's Sports Bar, at 14889 Florence Trail, as described in the City Clerk's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-132 approving 2017 Special Assessment Roll No. 652, for hearing purposes, in the total amount of$151,540.48 for delinquent utility charges, and setting the public hearing, at 7:00 p.m., on October 12, 2017. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, cancelling the public hearing scheduled for 7:00 p.m. on September 28, 2017,to consider amending the Master Development Program, and establishing a soil deficiency TIF District 18. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota September 14, 2017 Page 3 MOTION: of Grendahl, seconded by Hooppaw, authorizing the Status Jet Helicopter to land at and take off from Johnny Cake Ridge Park on September 22, 2017, as described in the Recreation Manager's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-133 approving the final plat and Development Agreement for Cobblestone Lake 9th Addition, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the release of financial guarantee for Valley Oaks Dental, as listed in the Community Development Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving wetland delineation for the eastern portion of the Greenleaf Elementary School, at 13333 Galaxie Avenue, as summarizecfi in the complete revised delineation report of July 25, 2017. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-134 directing the City Engineer to prepare plans and specifications for Project 2018-101, 2018 Street and Utility Improvements. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Fourth Amendment to Antenna Lease Agreement with T-Mobile Central, LLC, for Palomino Lattice Tower, as attached to the Utilities Public Works Superintendent's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Joint Powers Agreement with Dakota County and the Cities of Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, and West St. Paul, for Pictometry cost sharing for 2017-2018, as attached to the City Planner's memo and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-135 awarding the agreement for Project 2017-162, Hayes Arena Storm Sewer Retrofits, to New Look Contracting, Inc.,the lowest responsible bidder, in the amount of $107,080.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Agreement for Project 2017- 162, Hayes Arena Stormwater Retrofits (Plantings), with Applied Ecological Services, Inc., in the amount of$16,325.00, and authorizing the Mayor and City � Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Agreement for 2017 Fall Residential Clean-Up Day with Dick's Sanitation, Inc., in an amount not to CITY OF APPLE VALLEY Dakota County, Minnesota September 14, 2017 Page 4 exceed $4,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Agreement for Project 2017- 180, Garrett Avenue Raingardens, with Minnesota Native Landscapes, Inc., in the amount of$15,310.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Pember Companies, Inc., in the amount of an additional $1,924.00 for additional lake dredging and floating silt curtain; and accepting Project 2016-169, Keller Lake Boat Ramp (Excavation), as complete and authorizing final payment in the amount of$4,107.50. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Krueger Excavating, Inc., in the amount of an additional $1,000.00 to replace a gate valve; and accepting Project 2017-173, 2017 Water Break—Gate Valve Repairs, as complete and authorizing final payment in the amount of$40,500.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, accepting Project 2016-101, Water Meter Procurement, as complete and authorizing final payment on the Statement of Work with SL-serco, Inc., in the amount of$25,000.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, accepting Project 2017-172, Valley Middle Park Shelter Roofing, as complete and authorizing final payment on the agreement with Redline Architectural Sheet Metal, LLC, in the amount of $30,360.00. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving hiring the seasonal and part-time employees, promotion of employee, retirement of employee, and resignation of employee as listed in the Personnel Report dated September 14, 2017. Ayes - 5 - Nays - 0 MOTION: of Grendahl, seconded by Hooppaw, to pay the claims and bills, check registers dated August 16, 2017, in the amount of$648,651.62, August 23, 2017, in the amount of$1,843.242.99, and August 30, 2017, in the amount of$561,296.13. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA PROPOSED 2018 CITY BUDGET AND PROPERTY TAX LEVY Mayor Hamann-Roland said tonight the maximum levy for the 2018 budget will set, but the actual levy could go down. CITY OF APPLE VALLEY Dakota County, Minnesota September 14, 2017 � Page 5 Mr. Hedberg presented the proposed 2018 budget and tax levy. He pointed out that once the preliminary b.udget is adopted,the total levy amount may decreas�;but not increase. He reviewed the budget timeline. Staff recommends the Council set the public budget meeting, formerly called the Truth-in-Taxation hearing, for December 14, 2017, which is a regularly scheduled Council meeting. Mayor Hamann-Roland reminded everyone that Apple Valley property owners do not receive special assessments for street maintenance projects. Mr. Hedberg reviewed the budget climate, considerations, and significant impacts for 2018. The 2018 proposed budget requires a total levy of$25,793,000, an increase of$953,000 or 3.84% from 2018. Discussion followed. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2017-136 approving the proposed 2018 budgets, with total revenue of$70,917,735 and expenditures of$84,281,220, and approving the proposed taxlevy collectible in 2018 of$25,793,000. Ayes - 5 -Nays - 0. • MOTION: of Hooppaw, seconded Grendahl, setting a public budget meeting on the proposed 2018 budgets and t� levy, at 7:00 p.m. on December 14, 2017. Ayes - 5 -Nays - 0. TELECOMMUNICATIONS ADVISORY COMMITTEE VACANCY Ms. Gackstetter reviewed her memo regarding a vacancy on the Telecommunications Advisory Committee with a term expiring March 1, 2018. Council may wish to extend an invitation to individuals interested in serving on this Committee to submit an application to the City Clerk by October 31, 2017. An appointment could then be made in November. MOTION: of Grendahl, seconded by Hooppaw, directing staff to post the Telecommunications Advisory Committee vacancy and inviting individuals intereste�l in serving on the Committee to submit an application ta the City Clerk by October 31,2017. Ayes - 5 -Nays - 0. COMMUNICATIONS Mayor Hamann-Roland thanked Michael Sindt and all involved for the successful Le Tour de Apple Valley community bike ride held last weekend. Mr. Lawell reminded everyone that Fall Clean-up Day is scheduled for September 30, 2017, • from at 8:00 a.m. to 1:00 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota September 14, 2017 Page 6 � CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. CLOSE MEETING. LABOR NEGOTIATIONS Mayor Hamann-Roland requested a motion to close the meeting under the exceptions to the open meeting law to discuss labor negotiations. MOTION: of Bergman, seconded by Grendahl, to enter into a closed meeting and convene in closed session to discuss AFSCME and LELS union labor negotiations. Ayes - 5 -Nays - 0. The Council convened in the Regent Conference Room at 7:45 p.m. In attendance were Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw; City Administrator Lawell; City Clerk Gackstetter; Human Resources Manager Haas; Police Captain Francis, Finance Director Hedberg; and Public Works Director Saam. The meeting was tape recorded as required by law. The Council reconvened in open session at 8:09 p.m. MOTION: of Grendahl, seconded Goodwin, to adjourn. Ayes - 5 -Nays - 0. • The meeting was adjourned at 8:10 o'clock p.m. Respectfully Submitted, Pam.c��— "o�.ca2ot�'� Pamela J. Ga ste City Clerk ' Approved by the Apple Valley City Council � on q-28-17 M Ha olan , Mayor •