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12/14/2017 Meeting
M eeting L ocation: M unicipal C enter 7100 147th S treet West Apple Valley, M innesota 55124 December 14, 2017 C IT Y C O UN C IL IN F O RMA L MEET IN G T EN TAT IVE D IS C USSIO N IT EMS 5:30 P M 1.C ouncil Discussion Items (5 min.) 2.Discuss 2018 Pay Plan Grade Restructuring (15 min.) 3.Discuss Options for C apital Project with Ameresco (30 min.) 4.Broadband Initiative Update (5 min.) 5.Discuss 2018 Convention and Visitor's Bureau Budget (20 min.) 6.Adjourn C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A 7:00 P M 1.C all to Order and Pledge 2.Approve Agenda 3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda 4.Approve C onsent Agenda Items C onsent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda f or consideration. A.A pprove Minutes of November 21, 2017, Regular Meeting B.A dopt Resolution Accepting Donation from Nick and Mary-Kay Gillen for Use by Police Department C .A pprove State Gambling Exempt Permit for Dakota C ounty Voiture 1457, at American Legion, Post 1776, 14521 Granada Drive, on March 17, 2018 D.A pprove Manager in C onnection with C lub On-Sale Liquor License at A pple Valley American Legion, Post 1776, 14521 G ranada Drive E.A pprove Change of General Manager in Connection with On-Sale Liquor License at Apple Valley Grill, LLC , d/b/a Wild Bill's Sports Saloon, 15020 Glazier Avenue F.A pprove Beverage Manager in C onnection with On-Sale Liquor License at Vivo Restaurants, LLC , d/b/a Vivo, 15435 Founders Lane G.A pprove Renewal of 3.2 Percent Malt Liquor Licenses for 2018 H.A dopt Resolution Establishing Precinct Boundaries and Polling Places for 2018 Elections I.2018 C ity C ouncil Meeting Schedule 1. Set 2018 C ity C ouncil Regular Meeting Schedule 2. Set Special Informal Meeting on J anuary 23, 2018, at 6:00 p.m. at the Apple Valley Municipal C enter 3. Set Special Informal Meeting on March 2, 2018, at 8:30 a.m. at Schaar's Bluff, 8395 127th Street E., Hastings J .A dopt Resolution Appointing J ohn Bermel to Traffic Safety Advisory C ommittee K.Pass Ordinance Amending C hapter 152 of the C ity C ode, Regulating N atural Resources Management L.A uthorize Temporary Parking at Greenleaf Elementary School for Special School Functions M.A dopt Resolution Approving 207 Sq. Ft. Variance to Increase the Maximum Size of Detached Accessory Building on Lot 23, Block 1, C hateau Estates (8460 133rd Street Court) N.A pprove Revised Purchase Agreement with Village Pointe Plaza, LLC , for Village Pointe Plaza/Zvago Apple Valley, 7070 153rd Street W. O.G reenleaf Elementary School, 13333 Galaxie Avenue (To be platted as Lot 1, Block 1, Greenleaf Elementary School) 1. Adopt Resolution Approving Final Plat and Waiver of Development Agreement 2. Adopt Resolution Approving Site Plan for Driveway Modifications and Parking Lot Improvements P.A dopt Resolution Directing Preparation of Plans and Specification for Project 2018-109, Lebanon C emetery Boundary Fence Q.A dopt Resolution Directing Preparation of Plans and Specifications for Project 2018-110, Lebanon C emetery Roadway and Infrastructure Improvements R.A pprove Grant Agreement Amendment with Dakota C ounty Soil and Water C onservation D istrict for Project 2017-162, Hayes Arena Stormwater Retrofits S.A pprove Lease Agreement with New C ingular Wireless PC S, LLC, and C C AT T, LLC , for Monopole and Ground Equipment at C entral Maintenance Facility, 6442 140th Street W. T.A pprove Agreement with A dvanced Septic Solutions, Inc., for Subsurface Sewage Treatment System (SS T S) Inspection Services U.Education Building, 14200 C edar Avenue 1. Approve Agreement with A-Plus Roofing C ompany for Rooftop Replacement at A pple Valley Education Building 2. Approve Change Order No. 1 on Agreement with Ryan Mechanical, Inc., for HVA C Upgrade Old C ity Hall 3. Approve Change Order No. 1 on Agreement with Dering Pierson Group, LLC, for Education Building Renovation V.A pprove Change Order No. 3 on Agreement with Klar Dig Construction, Inc., for Project 2017-167, C obblestone Lake Park Pavilion and Restroom Building W.A pprove Change Order No. 1 on Agreement with Rachel C ontracting, Inc., for Project 2017-106, Lebanon C emetery G rading Plan, and A pprove Acceptance and Final Payment X.A pprove Acceptance and Final Payment on Agreement with New Look C ontracting, Inc., for Project 2017-162, Hayes Arena Stormwater Retrofits Y.A pprove 2018-2019 Labor Agreement with LELS Local No. 71 Z.A pprove Personnel Report A A .A pprove Claims and Bills 5.Regular Agenda Items A.2018 Proposed Budget and Property Tax Levy 1. C onduct Truth in Taxation Budget Meeting 2. Adopt Resolution Approving 2018 Budget and Property Tax Levy B.A dopt Resolution Authorizing Transfer from Liquor Fund to General Fund for 2017 C .Ecumen - T he Seasons at Apple Valley 1. Hold Public Hearing 2. Adopt Resolution C onsenting to and Approving Issuance by City of Maplewood of Revenue Obligations D.C ity Fee Schedule 1. Hold Public Hearing 2. Adopt Resolution Approving the Fee Schedule, Effective J anuary 1, 2018 6.Staff and C ouncil C ommunications 7.Approve C alendar of Upcoming Events 8.Adjourn Reminder: C ity Of f ices are closed Monday and Tuesday, December 25 and 26, 2017, in observance of Christmas Holiday Regular meetings are broadcast, live, on C harter C ommunications C able Channel 180 and on the C ity's website at www.cityof applevalley.org I T E M: 2. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:I nf ormal Agenda I tem Description: Discuss 2018 P ay P lan Grade Restructuring (15 min.) S taff Contact: Melissa Haas, Human Resources Manager D epartment / D ivision: Human Resources D ivision AC T I O N RE Q UE S T E D: N/A S UM M ARY: Review and discuss pay grade restructuring recommended for 2018 Pay Plan. B AC K G RO UND : In order to comply with pay equity laws, the C ity must have a system for job evaluation and assignment of points. T he City's prior job evaluation system had become obsolete, so staff worked with professional consulting firm Keystone Compensation to evaluate each position and develop an updated and sustainable system for assigning points. T he converted pay grades were included in the 2017 Pay and Benefit Plan. T he next phase of the project, which included a review of current pay parity with our peer markets and a plan for pay grade structuring, is now complete. At this time, staff will present recommendations to the C ity Council regarding an updated compensation strategy and revised pay grade structure to be incorporated into the 2018 Pay and Benefit Plan for non-represented employees. B UD G E T I M PAC T: $60,000. Funds to achieve the proposed grade restructuring and any resulting impacts are included in the 2018 budget as currently proposed. AT TAC HM E NT S: Presentation Job Evaluation and Market Parity Project -Pay Grade RestructuringCity Council Informal MeetingDecember 14, 2017 Project BackgroundIssues – Job Evaluation•City is required to have a job evaluation system in order to comply with pay equity requirements•Eliminate gender‐based inequity in pay for positions with similar points•City reported to State of Minnesota in 2014 and received certificate of compliance•City’s prior job evaluation system was legitimate, however obsolete for evaluating new positions or for reclassification considerations Project BackgroundIssues – Pay Grade Structure•City did not have process for regularly benchmarking compensation to compare to peer market•Structure of pay grades had deteriorated over time Project Background•City solicited proposals for job evaluation and compensation consultation services•Keystone Compensation was selected•Minnesota firm with local government experience•City of Chanhassen•City of Faribault•City of St. Louis Park•Dakota County Project Phase I – Job EvaluationMilestones•City management team reviewed and updated position descriptions•Keystone Compensation evaluated all positions•Keystone Compensation principal consultant Saado Abboud presented a project overview to City management team Project Phase I - Job EvaluationMilestones•City Administrator and HR Manager met with each management team member•Review the new evaluation system •Review how points applied specifically to positions in their respective departments•Review position placement structure within department•Discuss any recommended calibrations to evaluations Project Phase I - Job EvaluationJob Evaluation System Overview•Points are based on requirements of the job and factors that are found across all jobs in varying degrees1.Knowledge, Skills, and Competence2.Responsibility and Accountability3.Complexity and Mental Effort4.Contacts and Interpersonal Skills5.Working Conditions•Comes with a calculator worksheet that converts the levels assigned to points for each factor and calculates the overall job points accordingly•City retains the guide for the evaluation system as well as the spreadsheet calculator so we can conduct and maintain evaluations internally Project Phase I - Job EvaluationPay Grades Conversion•Council Informal discussion in May 2016•Intent was to convert to the new points system with minimal disruption•Based on the revised job evaluation system, the majority of current positions did not move within the structure•Converted grades were incorporated into 2017 Pay and Benefit Plan Project Phase 2 – MarketCompensation Market Parity Review•Reviewed current pay rates relative to peers in the market•League of MN Cities annual salary survey participation•Data collection, benchmarking, and calibration services guided by Keystone Compensation Project Phase 2 – MarketBenchmarking and Calibration Process•League of MN Cities annual salary survey data aggregated•50 positions matched•Peer cities group: metro cities with population of 25,000 – 80,000City PopulationAndover 31,298 Apple Valley 49,376 Blaine 58,020 Brooklyn Center 29,810 Brooklyn Park 75,306 Burnsville 61,042 Coon Rapids 63,162 Cottage Grove 34,502 Eagan 65,933 Eden Prairie 62,536 Edina 49,491 Fridley 26,347 Inver Grove Heights 34,461 Lakeville 55,772 Maple Grove 62,660 Maplewood 37,755 Minnetonka 51,451 Oakdale 27,344 Plymouth 71,930 Richfield 33,859 Roseville 34,178 Savage 27,567 Shakopee 34,691 Shoreview 25,882 St. Louis Park 46,293 Woodbury 59,338 Project Phase 2 – MarketBenchmarking and Calibration ProcessJobPointsPayGradeHourly Market MedianExpected Market Value1049‐1154 280 $72.67 $69.73953‐1048 270 $66.55865‐952 260 $63.36786‐864 250 $60.18713‐785 240 $58.66 $57.00648‐712 230 $54.49 $53.81534‐587 220 $50.17 $50.63484‐533 210 $45.68 $47.44439‐483 200 $43.63 $44.26398‐438 190 $38.64 $41.08361‐397 180 $32.81 $37.89327‐360 170 $33.18 $34.71297‐326 160 $31.50 $31.52269‐296 150 $28.29 $28.34244‐268 140 $27.95 $25.16221‐243 130 $23.83 $21.97200‐220 120 $20.94 $18.79181‐199 110 $15.60100 $12.42y = 0.3184x ‐19.418R² = 0.977$0.00$10.00$20.00$30.00$40.00$50.00$60.00$70.00$80.00110 120 130 140 150 160 170 180 190 200 210 220 230 240 250 260 270 280Hourly Market MedianHourly Market MedianLinear (Hourly Market Median) Project Phase 2 – MarketCompensation Strategy Elements1.Who we compete with in the marketplace: Define the market2.Where we position our program relative to the competition: Market is a range of pay and the strategy determines where the organization wants to position its pay program within that range3.What we want to pay for: Years of service, performance, or other combinations4.How we administer pay: Step progression, merit, COLA Project Phase 2 – MarketCompensation Strategy Recommendations•Position in market to attract and retain top quality staff while remaining responsible to taxpayers•Annual general wage increases as approved by City Council•Extend range maximums so that employees don’t reach top as quickly and stagnate there•Range maximums 10‐15% above market median•Implement solid grade structure•Acknowledge need to consider unique market factors for certain positions Project Phase 2 – MarketCompensation Strategy Recommendation•Incremental advancement through ranges•Up to 5% upon completion of probation•Up to 3% on anniversary date, subject to performance•Pre‐set step rates eliminated for non‐exempt grades•Move to ranges (same as non‐exempt)•Improves flexibility for recruitment•Frequency of mid‐step placements makes steps obsolete Project Phase 2 – MarketRebuilding Grade StructureCURRENTGradeSpread(Min % of Max)Differential (Max % over Grade Below)280 76%270260250240 74% 5%230 74% 8%220 75% 14%210 82% 4%200 83% 16%190 82% 8%180 83% 4%170 84% 2%160 83% 11%150 81% 9%140 79% 5%130 75% 14%120 79% 7%110 79%100NEW (PROPOSED)GradeSpread(Min % of Max)Differential (Max % over Grade Below)280 75% 5%270 75% 5%260 75% 5%250 75% 6%240 75% 6%230 75% 6%220 75% 5%210 80% 7%200 80% 8%190 80% 8%180 80% 9%170 80% 7%160 80% 9%150 80% 9%140 80% 7%130 80% 12%120 80% 12%110 80% 12%100 80% Project Phase 2 – MarketRestructured Grade Implementation•Incorporate into 2018 Pay and Benefit Plan•Impact to Employees•All employees will receive new year general wage increases approved by City Council (2.75% included in 2018 budget as currently proposed)•Employees who have not been at the maximum of their pay grade will continue to be eligible for advancement through the range on their anniversary date•Some employees who have been at the maximum of their pay grade will begin to be eligible for advancement through the range on their anniversary date•Sufficient funds to implement are included in 2018 budget as currently proposed: Approximately 90 employees (FT & Regular PT) @$60,000. Job Evaluation and Market Review Ongoing•Jobs will be reviewed using the Keystone Compensation as needed and upon Department Head request•Staff will annually benchmark to peer market data and use rate regression model to recommend pay grade adjustments•Stay competitive and retain solid grade structure•Avoid need for big “catch‐ups” Discussion I T E M: 3. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:I nf ormal Agenda I tem Description: Discuss Options for C apital Project with A meresco (30 min.) S taff Contact: Charles Grawe, A ssistant City Administrator D epartment / Division: Administration / I nf ormation Technologies AC T I O N RE Q UE S T E D: N/A S UM M ARY: In 2012, the C ity contracted with Ameresco to accomplish a number of capital improvement projects through a mechanism approved by the State legislature known as an Energy Savings Performance C ontract (ESP C ’s). In 2017, staff identified a large list of capital project needs of a similar nature and have been working with Ameresco to develop a project proposal for the C ouncil to consider. A meresco has completed the cost estimation phase and it is time for the C ity to determine what specific projects it would like to include in the scope of the overall project. B AC K G RO UND : Staff has been exploring ways in which to address deficiencies in the C ity's buildings and have been investigating options with an innovative concept known as an Energy Savings Performance C ontract (ESP C ’s). C ities are increasingly using ESP C ’s as a means to identify, implement, and finance deeper level energy savings improvements in city facilities. T here are two basic types of ESPC s. Some are tied to equipment manufacturers who want to implement their products in the solution and often require maintenance agreements as well. Others are independent companies that utilize solutions from a variety of different vendors to best meet the needs of the client and their facilities. Staff has been in conversation with one such independent firm known as Ameresco. T he C ity used Ameresco for a similar project in 2012. Earlier in 2017, the C ity C ouncil authorized staff and Ameresco to develop a detailed cost proposal to address some of the C ity’s building projects and evaluate potential energy efficiency upgrades that could save the C ity money in the longer term. Ameresco has been working with staff to develop detailed project cost estimates and would like to present the findings to the C ity C ouncil so that the C ity can decide on a project scope that it would like to pursue. B UD G E T I M PAC T: T he budget would be dependent on the size and scope of the project chosen. AT TAC HM E NT S: Presentation 12/15/2017 1 Your Trusted Sustainability Partner. Citywide Energy Efficiency Recommendations | City of Apple Valley • December 14, 2017 Discussion Points Introductions City of Apple Valley - Phase I - Project Review City of Apple Valley & Ameresco Recommendations Energy Conversation Measures Lighting, Boilers, Roof, Controls, Air-Conditioning, Water Conservation, Heating Water Pipe Insulation Project B plus Apple Valley Sports Arena Upgrades Next Steps l © 2017 Ameresco, Inc. All rights reserved. Page 2 Imagine Apple Valley 2040 Project B Project D 12/15/2017 2 l © 2017 Ameresco, Inc. All rights reserved.Page 3 Apple Valley - Phase I (2013) Scope Project Total……............................$899,651 Year One Savings (guaranteed)…..$43,768 Savings Actual (107%)……………$47,000 Energy Efficiency Measure Location Building Automation Controls Teen Center, Liquor stores 1 & 2, and Community Center Air Infiltration Reduction Most City Buildings Low-e Window film Municipal Center Roof Replacement Municipal Center and Community Center Lighting Upgrades Various City Buildings l © 2017 Ameresco, Inc. All rights reserved.Page 4 Timetable Activities Dates First City Project Approved July, 2013 Project M&V showed 107% over-achievement of savings guarantee July, 2016 Council Working Session Presentation August 10, 2017 Current Project Development Agreement Approval September, 2017 Detailed Study Meetings with City Staff Nov – Dec, 2017 Council Working Session Presentation December 14, 2017 Council Project Selection and Approval December 28, 2017 Agreement signing and issue Notice to Proceed January, 2018 Start construction via Prioritized List from City Staff Jan/ Feb 2018 Imagine Apple Valley 2040 12/15/2017 3 l © 2017 Ameresco, Inc. All rights reserved.Page 5 City Of Apple Valley - Phase II - Project B Energy Conversation Measures Energy & Operational Savings Cost Buildings 1 Building LED Lighting $38,736 $737,263 Municipal Center, AVSA, Hayes, Senior Center, Community Center, WWTP, Aqua Center, Teen Center, Fire Station 1-3, Liquor Stores 1-3, CMF, Police Storage, Salt Storage, Johnny Cake Park 2 LED Street Lighting $18,142 $135,827 Cedar Avenue Decorative Teardrops (174) 3 LED Field Lighting $28,991 $954,437 Athletic Fields Baseball (1), Softball (5), Soccer (1) 4 Boiler Replacement $24,929 $896,426 Municipal Center, Aquatic Center, Community Center & Water Treatment Plant 5 Water Conservation $2,986 $19,574 Municipal Center, Hayes Arena, Senior Center, Teen Center 6 BAS Controls $500 $69,934 Front-end Upgrade And Boiler Controls 7 Mechanical Insulation $3,082 $56,163 Municipal Center, AVSA, Senior Center, Community Center 8 RTU Replacement $395 $20,406 Fire Station #1 9 Roof Replacement $500 $258,752 Hayes Ice Arena Totals Project B $ 118,294 $ 3,185,781 l © 2017 Ameresco, Inc. All rights reserved.Page 6 Energy Savings Project B : 2018 Project combines energy savings & capital improvements for greatest benefit to the City Leveraging Energy Savings Annual Energy Savings $ 81,043 Annual O&M Savings $ 37,251 Total Energy and O&M Savings $ 118,294 Utility Rebate Estimate (one-time only) $ 141,000 City Current Budgeted Dollars $ 353,500 City Budgeted Levy Contribution $ 62k per year Project Size $ 3,185,781 Imagine Apple Valley 2040 12/15/2017 4 l © 2017 Ameresco, Inc. All rights reserved.Page 7 Environmental Impact Towards the City’s 2040 Plan 43 Phase I Project-2015 Phase II Project-2018 108 Phase I&II Project over 20 yrs. 3,020 Greenhouse gas emissions reduction in CO2 Year 1 = 708 Metric tons Year 20 = Metric tons14,080 + Major Progress towards the 2040 City Plan 833 16,660 l © 2017 Ameresco, Inc. All rights reserved.Page 8 Project Summary – Project B Project Benefits for City of Apple Valley Project combines energy savings & capital improvements for the City Includes energy self-funded and capital improvement projects Project completion in 9-12 months – City will see energy savings benefit during construction New high efficiency systems require less future maintenance (future avoided budget $’s) Improved building operational control Energy cost savings guarantee by Ameresco Ameresco will (RFP) for lowest finance rates Ameresco will train operational/maintenance staff Provides City with more energy independence and reduced carbon footprint Projects help City of Apple Valley towards “Imagine 2040” goals 12/15/2017 5 l © 2017 Ameresco, Inc. All rights reserved.Page 9 Date of Presentation City of Apple Valley Energy Cost Total Utility Cost is $1.1 M * Combined Projects = 15% reduction in energy cost Proposal to reduce the City of Apple Valley’s O&M / Utility Costs 46% 15% 5% 22% 12% Annual Utility Cost Electric Gas Water Street Light Electric Street Light O&M (DEA) * Street Lighting O&M costs are included l © 2017 Ameresco, Inc. All rights reserved.Page 10 Project B: Self Funded with City Budgeted Capital 12/15/2017 6 l © 2017 Ameresco, Inc. All rights reserved.Page 11 April 11 Staff Recommended ProjectCity Of Apple Valley - Phase II - Project D Energy Conversation Measures Energy & Operational Savings Cost Buildings 1 Building LED Lighting $38,736 $737,263 Municipal Center, AVSA, Hayes, Senior Center, Community Center, WWTP, Aqua Center, Teen Center, Fire Station 1-3, Liquor Stores 1-3, CMF, Police Storage, Salt Storage, Johnny Cake Park 2 LED Street Lighting $18,142 $135,827 Cedar Avenue Decorative Teardrops (174) 3 LED Field Lighting $28,991 $954,437 Athletic Fields Baseball (1), Softball (5), Soccer (1) 4 Boiler Replacement $24,929 $896,426 Municipal Center, Aquatic Center, Community Center & Water Treatment Plant 5 Water Conservation $2,986 $19,574 Municipal Center, Hayes Arena, Senior Center, Teen Center 6 BAS Controls $500 $69,934 Front-end Upgrade And Boiler Controls 7 Mechanical Insulation $3,082 $56,163 Municipal Center, AVSA, Senior Center, Community Center 8 RTU Replacement $395 $20,406 Fire Station #1 9 Roof Replacement $500 $258,752 Hayes Ice Arena 10 AVSA Upgrades $35,350 $3,697,172 Apple Valley Sports Arena Totals Project D $ 153,611 $ 6,882,954 l © 2017 Ameresco, Inc. All rights reserved.Page 12 Apple Valley Sports Arena Project D Existing AVHS Ice Chiller 43 Years Old Arena Solutions Provide new ammonia chiller Provide new concrete floor Provide snow melt heat exchanger in existing snow melt pit Provide new boards and glass Replace air handling unit connected to existing chiller Upgrade building electrical feed Construct new refrigeration room within existing structure -Relocate boilers to mezzanine -Move domestic water heat exchanger and water softener in room 12/15/2017 7 l © 2017 Ameresco, Inc. All rights reserved.Page 13 Energy Savings Project D : 2018 Leveraging Energy Savings Annual Energy Savings $ 81,043 Annual O &M Savings $ 72,601 Total Energy and O&M Savings $ 153,611 Utility Rebates Estimate (one-time only) $ 141,00 City Current Budgeted Dollars $ 353,500 City Budgeted Levy Contribution $ 95k per year City Contribution $ 1M Apple Valley School district Contribution $ 1M Project Size $ 6,882,954 Imagine Apple Valley 2040 l © 2017 Ameresco, Inc. All rights reserved.Page 14 Project D: Self Funded with City Budgeted Capital 12/15/2017 8 Your Trusted Sustainability Partner. Please visit our website Services Press Releases Case Studies Videos Brian Cornelisse Business Development Manager Cell: 952.303.9384 Office: 612.315.6937 bcornelisse@Ameresco.com Ameresco-Midwest Region 9855 West 78th Street, Suite 310 Eden Prairie, MN 55344 Thank You! I T E M: 4. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:I nf ormal Agenda I tem Description: B roadband I nitiative Update (5 min.) S taff Contact: Charles Grawe, A ssistant City Administrator D epartment / Division: Administration / I nf ormation Technologies AC T I O N RE Q UE S T E D: N/A S UM M ARY: For several years, Dakota C ounty and the cities within Dakota County have been working on a way to aggregate our fiber network resources to offer improved institutional network services and to have the capacity to provide services to commercial parcels that may not be able to get desired data capacity from existing service providers. T he study group has completed the majority of an inventory of existing fiber assets and proposed a method for sharing costs to complete and operate the network through a J oint Powers Agreement (J PA). T he C ity heard a presentation on this topic early this summer. A t this point, all the C ities except Eagan have expressed interest in participating with the County. A J PA has been prepared and reviewed by the C ity Attorney. T he A pple Valley Telecommunications Advisory C ommittee recommended approval of the agreement at its meeting of December 4, 2017. B AC K G RO UND : Network Construction (Up-F ront C osts) T he study group has been working to identify what pieces of a network exist and what pieces will need to be built to create a C ounty-wide network. While the initial concept was to start with an I-Net reserved for institutional and government use and later expand to a C-Net for commercial use, the study found that the incremental cost of build-out for the C -Net is relatively small and it would be more cost effective to implement both networks at the same time. On the whole, the initial estimated cost of filling the gaps in the combined network is relatively low (given a scope covering the entire C ounty) at $1,677,441.00 (increased slightly due to Eagan's non participation) and covers 5.775 construction miles. T he I-Net and C -N et would use separate fiber strands (although both may be located in the same conduit) and would be maintained as separate networks. P roposed N etwork Management C osts T he proposed annual operating expenses to manage the network would be $543,800 per year. T he original proposed management arrangement included two full-time employees as well as funding for contract/ consultant services. T he current interest of the group appears to be trending toward using an existing entity, such as LO G IS, to administer the entire service. Marketing of C -Net Serv ices to P otential Subscribers T he C -Net portion is limited to local transport for private sector service providers, N O T services directly to businesses. T he J PA administrator would market the services to businesses. Internet Service Providers (IS P's) would lease needed circuits on the C -Net in order to provide service to local businesses. T he C -Net would provide a means for local businesses to have more choice for IS P services. T he estimated initial C -Net cost beyond the “gap filling” is $339,177.50. T he Dakota C ounty C D A has agreed to provide the funding to complete the C-Net for economic development purposes. Expansion of the C -N et will be considered individually. P otential B enefits of I -Net to the C ity T here are several significant areas of benefit to the C ity of Apple Valley from participation in the partnership: 1) T he City currently pays approximately $9,200 annually to have location services performed for its existing fiber assets. If Apple Valley participates and the partnership assumes responsibility for location services, this ongoing cost would now become part of the cost of participating in the partnership, rather than a direct expenditure to vendors. 2) T he C ity currently has one network connection to the Internet through the Western Service C enter. T his single connection creates a liability to our continuity of operations should something catastrophic happen to that single connection. T he proposed I-Net would provide multiple layers of redundancy so that the C ity would have access to the Internet through three other locations. 3) T he City operates a hub and spoke fiber network to connect the Municipal Center to our remote buildings. T his network design shares the same vulnerability from lack of redundant pathways. T he C ounty is a critical partner for the C ity to cost effectively add redundant pathways or loops to our remote sites. T he partnership is likely to be the preferred and possibly only means to partner in building redundant pathways with the C ounty in the future. 4) Having robust or redundant access to the Internet and a choice of ISP's is a critical point for many high tech businesses. Having a network that allows more IS P's to operate in our market and that allows access into our business parks for our existing IS P's will provide our businesses with valuable competition for services. T his is likely to be a large selling point when courting future business. Sharing of C-Net Rev enues T he C -Net revenue distribution is proposed based on the percentage of the network contributed. Apple Valley’s original percentage is estimated to be around eight percent. As other cities without fiber infrastructure add connections within their cities, this percentage would likely decrease. B UD G E T I M PAC T: T he network is constantly expanding, changing the distribution of costs in the proposed funding formulas. T he following numbers for Apple Valley were taken as a snapshot from earlier in the year. Initial I-Net "G ap" Project Capital C osts: $27,566.00 Initial C -Net "Gap" C apital C osts: $0.00 Estimated A nnual Operating C osts: $27,584.00 T his project was not anticipated in the proposed 2018 budget. Staff proposes that the initial capital costs and 2018 operating costs be provided from the 2017 C ouncil C ontingency fund through the budget amendment process. Future operating costs will be incorporated into the IT operating budget. I T E M: 5. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:I nf ormal Agenda I tem Description: Discuss 2018 Convention and Visitor's B ureau B udget (20 min.) S taff Contact: Charles Grawe, A ssistant City Administrator D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: N/A S UM M ARY: Since the inception of the Apple Valley C onvention and Visitor's Bureau (C VB), the City has contracted with the Apple Valley C hamber of C ommerce to conduct the C VB activities on the C ity's behalf. T he C VB typically submits a budget to the C ity C ouncil for approval around December of each year. Members of the C ouncil expressed an interest in meeting with the Chamber President in the budget formation process to better understand C VB strategies and provide input on the development of the 2018 budget. In response, Mr. Kearney attended the August 2017 Informal C ity C ouncil meeting where discussion on the subject occurred. T he proposed 2018 budget and marketing plan will be available for discussion at the December 14, 2017 meeting. B AC K G RO UND : N/A B UD G E T I M PAC T: N/A I T E M: 4.A . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Minutes of November 21, 2017, R egular Meeting S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Approve the minutes of the regular meeting of November 21, 2017. S UM M ARY: T he minutes from the last regular C ity Council meeting are attached for your review and approval. B AC K G RO UND : State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. B UD G E T I M PAC T: N/A AT TAC HM E NT S: Minutes CITY OF APPLE VALLEY Dakota County, Minnesota November 21, 2017 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held November 21, 2017, at 7:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: Assistant City Administrator Grawe, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson, Police Captain Bermel, Parks and Recreation Director Bernstein, Police Captain Francis, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Public Works Director Saam, Planner/Econ. Dev. Specialist Sharpe, and Fire Chief Thompson. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Goodwin, adding item 4.U – Approve the Springs at Apple Valley Termination and Release of Development Agreement, to the consent agenda, and approving the agenda for tonight’s meeting, as amended. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. Ms. Sarah Peterson, School of Environmental Studies student, and Mr. Bill Turner, resident, requested the City Council consider establishing an environmental and sustainability advisory commission. Discussion followed. The Council suggested they work with the Community Development Director to provide input into the Comprehensive Plan as well as share information. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. CITY OF APPLE VALLEY Dakota County, Minnesota November 21, 2017 Page 2 MOTION: of Goodwin, seconded by Hooppaw, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Hooppaw, approving the minutes of the regular meeting of November 9, 2017, as written. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the 2018 fees for Redwood Pool and Apple Valley Family Aquatic Center, Apple Valley Sports Arena and Hayes Park Arena, and Valleywood Golf Course, and granting the Parks and Recreation Director or designee the latitude to adjust fees for promotions, as described in the Parks and Recreation Director’s memo. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, directing the Urban Affairs Advisory Committee to research and plan the City’s 50th Anniversary Celebration, as described in the City Administrator’s memo. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving participation in the 2020 census addresses (LUCA), as attached to the Planner/Economic Dev. Specialist’s memo, and authorizing the Mayor and City Clerk to execute the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the reduction of financial guarantees for Quarry Ponds Fourth Addition from $125,768.70 to $14,600.00, Embry Place Second Addition from $65,000.00 to $27,600.00, Embry Place Third Addition from $113,688.00 to $9,500.00, and Cobblestone Lake North Shore 2nd Addition from $100,000.00 to $22,700.00, and the release of financial guarantees for Springs at Apple Valley, Cobblestone Lake North Shore #288, and Cobblestone Lake North Shore #286, as listed in the Community Development Department Assistant’s memo. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, accepting the first reading of the ordinance amending Chapter 152 of the City Code, regulating Natural Resources Management final as-built grade plans and security. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Joint Powers Agreement with Dakota County and the Cities of Apple Valley, Burnsville, Eagan, and Lakeville d/b/a Dakota Valley Recycling for 2018 Waste Abatement Community Funding, as attached to the Assistant City Administrator’s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-170 setting a public hearing, at 7:00 p.m., on December 28, 2017, to consider vacating CITY OF APPLE VALLEY Dakota County, Minnesota November 21, 2017 Page 3 easements on Lot 1, Block 9, and Lots 1 and 2, Block 10, Legacy of Apple Valley North. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-171 approving a 693 sq. ft. variance of accessory structure maximum size to construct a ground mounted solar array on Lot 5, Block 1, Beckman’s First Addition (4675 120th Street W.), with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-172 approving a 10-foot front setback variance on Lot 6, Block 2, Valley Oaks Estates (13715 Grafton Court) to construct a single family home, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-173 approving a 10-foot front setback variance on Lot 7, Block 2, Valley Oaks Estates (13710 Grafton Court) to construct a single family home, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-174 rejecting bids for Project 2017-110, 2017 Utility Improvements. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Sub-recipient Agreement with Dakota County Community Development Agency (CDA) for Community Development Block Grant (CDBG) Funded Programs for fiscal years 2017 through 2019, as attached to the City Planner’s memo, and authorizing the City Administrator to execute the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Agreement for Project 2017- 188, Well Pumps 8, 12, and Low Zone Pump 3 Maintenance, with Keys Well Drilling Company, in the amount of $53,060.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Agreement for Project 2018- 107, 2018 Water Meter Reading Services, with RMR Services, LLC, in the amount of $27,878.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Vision Woodworking, Inc., for Municipal Center Countertop Replacement Project, in the amount of an additional $1,460.67. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the 2018-2019 Labor Agreement with Law Enforcement Labor Services, Inc., (LELS), Local No. 243, Police CITY OF APPLE VALLEY Dakota County, Minnesota November 21, 2017 Page 4 Sergeants, as attached to the Human Resources Manager’s memo, and authorizing execution of the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-175 amending the Personnel Policies Manual. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving hiring the part-time and full time employees, and resignation of employees, as listed in the Personnel Report dated November 21, 2017. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the claims and bills, check registers dated November 2, 2017, in the amount of $819,975.35, and November 8, 2017, in the amount of $765,930.49. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, setting a special informal City Council meeting, at 3:00 p.m., on November 30, 2017, at the Municipal Center, for the purpose of discussing the preliminary 2018 Budget and Tax Levy. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Termination and Release of Development Agreement with Continental 313 Fund, LLC, for the Springs at Apple Valley apartment project on Lot 1, Block 1, Springs at Apple Valley, (14650 Foliage Avenue) . Ayes - 5 - Nays - 0. END OF CONSENT AGENDA 2018 ON-SALE LIQUOR AND WINE LICENSE RENEWALS Ms. Gackstetter reviewed her memo regarding renewal applications for On-Sale Intoxicating Liquor, Club, Concessionaire, Wine, and 3.2 Percent Malt Liquor licenses for 2018. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received. Ms. Gackstetter stated that although the On-Sale 3.2 Percent Malt Liquor renewal licenses are included in the public hearing this evening, action on all 3.2 Percent Malt Liquor licenses will take place at the December 14, 2017, meeting. Mayor Hamann-Roland called the public hearing to order at 7:13 p.m. to consider renewal applications for On-Sale Intoxicating Liquor, Club, Concessionaire, Wine, and 3.2 Percent Malt Liquor licenses for the year 2018. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:14 p.m. MOTION: of Grendahl, seconded by Hooppaw, approving renewal, for 2018, of On-Sale Intoxicating Liquor, Club On-Sale Intoxicating Liquor, Concessionaire On-Sale Intoxicating Liquor, Special License for Sunday Liquor Sales, and On-Sale Wine licenses, subject to receipt of the necessary fees and documents, by adopting Resolutions No. 2017-176 for Apple Minnesota, LLC, d/b/a Applebee's CITY OF APPLE VALLEY Dakota County, Minnesota November 21, 2017 Page 5 Neighborhood Grill & Bar; No. 2017-177 for Apple Valley Grill, LLC, d/b/a Wild Bill’s Sports Saloon; No. 2017-178 for Blazin Wings, Inc., d/b/a Buffalo Wild Wings; No. 2017-179 for CCH, LLC, d/b/a Celts Craft House; No. 2017- 180 for DDJ Crooked Pint Apple Valley, Inc., d/b/a Crooked Pint Ale House; No. 2017-181 for E1 Azteca Apple, Inc., d/b/a El Azteca Mexican Restaurant; No. 2017-182 for LSP Ventures, Inc., d/b/a Rascals Apple Valley Bar & Grill; No. 2017-183 for M, S & R, III, LLC, d/b/a Masu Sushi and Noodle; No. 2017-184 for MJA Restaurants Apple Valley, LLC, d/b/a PR’s Sports Bar; No. 2017-185 for Osaka AV Inc., d/b/a Osaka Seafood Steakhouse; No. 2017-186 for PBAV- Sanders, LLC, d/b/a Panino Brothers; No. 2017-187 for Red Robin International, Inc., d/b/a Red Robin America's Gourmet Burgers & Spirits; No. 2017-188 for Rich Management, Inc., d/b/a Bogart’s/Apple Place Bowl; No. 2017-189 for Vivo Restaurants, LLC, d/b/a Vivo; No. 2017-190 for Wadsworth Old Chicago, Inc., d/b/a Old Chicago; No. 2017-191 for Apple Valley American Legion, Post 1776; No. 2017-192 for Lancer Food Service, Inc., d/b/a Lancer Food Service; No. 2017-193 for Chipotle Mexican Grill of Colorado, LLC, d/b/a Chipotle Mexican Grill; No. 2017-194 for D & D of Minnesota, Inc., d/b/a Famous Dave's BBQ Shack; No. 2017-195 for Darbar India Grill Apple Valley, Inc., d/b/a Darbar India Grill; No. 2017-196 for Ooka Bistro, Inc., d/b/a Ooka; and No. 2017-197 for Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger #1317. Ayes - 5 - Nays - 0. SALE PROCEEDS FOR BOND-FINANCED PROJECTS Mr. Hedberg introduced this item and provided a brief history. Ms. Berit Spors, Regional Director of Operations at Ecumen, briefly described the sale and provided additional information. Discussion followed. Mayor Hamann-Roland called the public hearing to order at 7:19 p.m. to consider the expenditure of bond-financed project sale proceeds on The Centennial House of Apple Valley and Ecumen Seasons at Apple Valley. There were none and the hearing was declared closed at 7:20 p.m. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-198 consenting to and approving the expenditure of bond-financed project sale proceeds for projects in Apple Valley. Ayes - 5 - Nays - 0. TELECOMMUNICATIONS ADVISORY COMMITTEE VACANCY Ms. Gackstetter reviewed her memo listing the applicants for the Telecommunications Advisory Committee vacancy. CITY OF APPLE VALLEY Dakota County, Minnesota November 21, 2017 Page 6 Councilmember Hooppaw suggesting extending the application period. Discussion followed. MOTION: of Hooppaw, seconded by Grendahl, directing staff to re-post the Telecommunications Advisory Committee vacancy and inviting individuals interested in serving on the Committee to submit an application to the City Clerk by January 31, 2018. Councilmember Goodwin said the posting has been out there for quite a while and believes the number of applicants is reflective of the times. Considering there are good applicants, he recommends moving forward. Discussion continued. Vote was taken on the motion: Ayes - 4 - Nays - 1 (Goodwin). COMMUNICATIONS Fire Chief Thompson reminded everyone to be careful while cooking this holiday season and staff off thin ice. Mayor Hamann-Roland said the Metro Cities Legislative Conference will be held next Wednesday. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Hooppaw, approving the calendar of upcoming events as included in the Deputy City Clerk’s memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Bergman, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:32 o’clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on . Mary Hamann-Roland, Mayor I T E M: 4.B . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A dopt Resolution Accepting Donation f rom Nick and Mary-Kay Gillen f or Use by Police Department S taff Contact: Nick Francis, P olice C aptain D epartment / D ivision: P olice Department AC T I O N RE Q UE S T E D: Adopt the attached resolution accepting a donation of $100.00 from Nick and Mary-Kay Gillen for use by the Police Department. S UM M ARY: Nick and Mary-Kay Gillen came to the Police Department to donate funds to our annual "shop with a cop" campaign. T hey made a $100 cash donation. T he Police Department plans to use this donation to help provide gifts and support for needy families during the 2017 shop with a cop event. T his is the second year the Gillen's have made a donation to this program. B AC K G RO UND : N/A B UD G E T I M PAC T: N/A AT TAC HM E NT S: R esolution CITY OF APPLE VALLEY RESOLUTION NO. 2017- A RESOLUTION ACCEPTING DONATION WHEREAS, the City Council of Apple Valley encourages public donations to help defray costs and improve the quality of life in Apple Valley; and WHEREAS, Nick and Mary-Kay Gillen of Apple Valley have offered to donate $100.00 to the Police Department to support police department community outreach programs; and WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that this donation is hereby accepted for use by the City. BE IT FURTHER RESOLVED that the City sincerely thanks Nick and Mary-Kay Gillen for the gracious and generous donation and their support of the Police Department’s efforts in the community. ADOPTED this 14th day of December, 2017. ____________________________________ Mary Hamann-Roland, Mayor ATTEST: ____________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.C. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove S tate Gambling E xempt Permit for D akota County Voiture 1457, at A merican L egion, P ost 1776, 14521 G ranada Drive, on March 17, 2018 S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Approve issuance of a lawful gambling exempt permit, by the State Gambling C ontrol Board, to Dakota C ounty Voiture 1457, for use on March 17, 2018, at A merican Legion, Post 1776, 14521 Granada Drive, and waiving any waiting period for State approval. S UM M ARY: Dakota C ounty Voiture 1457, submitted an application for a gambling event to be held at American Legion, Post 1776, 14521 Granada Drive, on March 17, 2018. T he application is on file should you wish to review it. B AC K G RO UND : Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State G ambling C ontrol Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. B UD G E T I M PAC T: N/A I T E M: 4.D. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Manager in C onnection with C lub O n-S ale L iquor L icense at A pple Valley A merican L egion, Post 1776, 14521 Granada Drive S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Approve an additional manager for Apple Valley American Legion, Post 1776 , in connection with the On-Sale C lub License and Special License for Sunday Liquor Sales, at 14521 Granada D rive, naming J oDene Marie Strong as Assistant Gambling Manager. S UM M ARY: Apple Valley American Legion, Post 1776, has filed an application required in connection with its On-Sale C lub License and Special License for Sunday Liquor Sales at 14521 Granada D rive, naming J oDene Marie Strong as Assistant Gambling Manager. A personal information form has been filed and the Police Department has conducted the necessary background investigation indicating nothing to preclude the C lub from continuing to hold its license. T he records will show: Name Title Carla Tappainer C ommander Robert Nelson 1st Vice C ommander, Operations Board, Past Commander J oseph Tappainer, J r.2nd Vice C ommander Gary Odegard Finance Officer, Adjutant Rodney Southwick Sergeant at Arms Wayne Brinton Operations Board C hairman J ohn Ohotto Operations Board Stephen T hell Operations Board Marvin J arvis Gambling Manager Lowell J ay Doocy Pull Tabs A dministrator J oan Guse Office Manager Linsey L. Green C lub Manager Dawn Blair Day Bar Manager J oDene Strong Assistant G ambling Manager B AC K G RO UND : City C ode Section 111.34 provides for C ity C ouncil approval of such changes. B UD G E T I M PAC T: N/A I T E M: 4.E . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Change of General Manager in C onnection with On-S ale L iquor L icense at A pple Valley Grill, L L C, d/b/a W ild Bill's S ports S aloon, 15020 Glazier Avenue S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Approve the change of General Manager for Apple Valley Grill, LLC , d/b/a Wild Bill's Sports Saloon, in connection with the O n-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales, at 15020 Glazier Avenue, naming Daniel Morgan Davis as General Manager. S UM M ARY: Apple Valley Grill, LLC , d/b/a Wild Bill's Sports Saloon has filed an application for a change of General Manager required in connection with its O n-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales at 15020 G lazier Avenue. Mr. Daniel Morgan Davis is being named General Manager. A personal information form has been filed on this individual and the Police Department has conducted the necessary background investigation indicating nothing to preclude the business from continuing to hold a license. B AC K G RO UND : City C ode Section 111.34 provides for C ity C ouncil approval of such changes. B UD G E T I M PAC T: N/A I T E M: 4.F. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove B everage Manager in C onnection with On-Sale L iquor L icense at Vivo Restaurants, L L C, d/b/a Vivo, 15435 F ounders L ane S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Approve the addition of a Beverage Manager for Vivo Restaurants, LLC , d/b/a Vivo, in connection with the On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales, at 15435 Founders Lane, naming Adam J ames Winn-McC lain as Beverage Manager. S UM M ARY: Vivo Restaurants, LLC , d/b/a Vivo has filed an application for a Beverage Manager required in connection with its On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales at 15435 Founders Lane. Mr. Adam J ames Winn-McClain is being named Beverage Manager. A personal information form has been filed on this individual and the Police Department has conducted the necessary background investigation indicating nothing to preclude the business from continuing to hold a license. B AC K G RO UND : City C ode Section 111.34 provides for C ity C ouncil approval of such changes. B UD G E T I M PAC T: N/A I T E M: 4.G. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Renewal of 3.2 P ercent Malt L iquor L icenses for 2018 S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Approve the renewal and issuance of On-Sale and Off-Sale 3.2 Percent Malt Liquor Licenses for 2018 to licensees per the attached list, subject to receipt of the necessary documents. S UM M ARY: Applications for 2018 renewal of 3.2 Percent Malt Liquor Licenses have been received from the licensees listed on the attached page. T he Police and Fire Department have reviewed the list of licensees and indicate there are no issues which would preclude renewing the licenses. T he Finance Department has confirmed these businesses are current with their property taxes. None of the licensees are on the delinquent taxpayers list provided by the Minnesota Department of Revenue as posted on the Alcohol and G ambling Enforcement Division’s website. In addition, the Minnesota Department of Agriculture and the Minnesota Department of Health have not indicated there are any issues. T he renewal of licenses may be approved by the C ouncil subject to receipt of the necessary documents and remaining fees which are due by December 15, 2017. B AC K G RO UND : As required by C ity Ordinance, the C ity C ouncil held a public hearing on the renewal of On- Sale 3.2 Percent Malt Liquor Licenses on November 21, 2017. No comments were received. B UD G E T I M PAC T: N/A AT TAC HM E NT S: Background Material CITY OF APPLE VALLEY 2018 3.2 MALT LIQUOR LICENSE RENEWALS On-Sale 3.2 Percent Malt Liquor: 1. Chipotle Mexican Grill of Colorado, LLC, d/b/a Chipotle Mexican Grill, 7638 150th Street W. 2. D & D of Minnesota, Inc., d/b/a Famous Dave’s BBQ Shack, 7593 147th Street W. 3. Darbar India Grill Apple Valley, Inc., d/b/a Darbar India Grill, 14871 Granada Avenue 4. Ooka Bistro, Inc., d/b/a Ooka, 6520 150th Street W., Suite 400 5. Smashburger Acquisition Minneapolis, LLC, d/b/a Smashburger #1317, 7394 153rd Street W., Suite 100 6. Super World, Inc., d/b/a Super World Buffet, 15050 Cedar Avenue, Suite 111 Off-Sale 3.2 Percent Malt Liquor: 1. Emperor Twyst, Inc., d/b/a CBM Shell, 12503 Germane Avenue 2. Emperor Twyst, Inc., d/b/a Gardenview Shell, 206 County Road 42 3. Fuhr Enterprises, Inc., d/b/a Snack Shack, 14265 Essex Avenue 4. Kwik Trip, Inc., d/b/a Kwik Trip #397, 15065 Dodd Boulevard 5. Kwik Trip, Inc., d/b/a Kwik Trip #406, 7545 145th Street W. 6. Kwik Trip, Inc., d/b/a Kwik Trip #421, 14941 Florence Trail 7. Kwik Trip, Inc., d/b/a Kwik Trip #695, 13357 Palomino Drive 8. Northern Tier Retail, LLC, d/b/a Superamerica, 15020 Garrett Avenue 9. Supervalu, Inc., d/b/a Cub Foods, 15350 Cedar Avenue 10. Target Corporation, 15150 Cedar Avenue 11. Target Corporation, 15560 Pilot Knob Road 12. Wal-Mart Stores, Inc., d/b/a Walmart #2642, 7835 150th Street W. I T E M: 4.H. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A dopt Resolution E stablishing P recinct B oundaries and P olling Places f or 2018 Elections S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: Adopt the resolution establishing the precinct boundaries and polling places for 2018 elections. S UM M ARY: State law requires cities to designate its precinct boundaries and polling places for an election. T here are no proposed changes to the precinct boundaries or polling locations. Attached is the resolution establishing the precinct boundaries and polling places for 2018. B AC K G RO UND : Minn. Stat. 205A.05, Subd. 1a, states that by December 31 of each year, the governing body of each municipality must designate by ordinance or resolution a polling place for each election precinct. T he polling places designated in the ordinance or resolution are the polling places for the following year. B UD G E T I M PAC T: N/A AT TAC HM E NT S: R esolution CITY OF APPLE VALLEY RESOLUTION NO. 2017- A RESOLUTION ESTABLISHING ELECTION PRECINCT BOUNDARIES AND POLLING PLACES BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that upon adoption of this resolution and until subsequent amendment, the following precinct boundaries and polling places are hereby established for the City’s election precincts: Precinct No. Polling Place Precinct Boundaries 1 Redwood Community Center The area bounded by County Road 42 on the 311 - 150th Street W. north, to Pennock Lane on the east, to Whitney Drive on the south, to Garden View Drive on the east, to 160th Street W. on the south, to the west City boundary. 2 Apple Valley Senior Center The area bounded by County Road 42 on the north, 14601 Hayes Road to Cedar Avenue on the east, to 160th Street W. on the south, to Garden View Drive on the west, to Whitney Drive on the north, to Pennock Lane on the west. 3 Westview Elementary School The area bounded by 140th Street W. on the north, 225 Garden View Drive to Garden View Drive on the east, to 143rd Street W. on the north, to Hayes Road on the east, to County Road 42 on the south, to the west City boundary. 4 Apple Valley Community Center The area bounded by 138th Street W. on the north, 14603 Hayes Road to Cedar Avenue to the east, to 145th Street W. on the south, to Pennock Avenue on the east, to County Road 42 on the south, to Hayes Road on the west, to 143rd Street W. on the south, to Garden View Drive on the west, to 140th Street W. on the north, to Pennock Avenue to the west. 2 Precinct No. Polling Place Precinct Boundaries 5A Hope Church The area bounded by the north City boundary, to 7477 - 145th Street W. the boundary between Independent School Districts 191 and 196 on the east, continuing to Garden View Drive on the east, to McAndrews Road on the north, to Havelock Trail on the east, to 134th Street W. on the north, to Guild Avenue on the east, to Harwell Path on the north, to Pennock Avenue on the east, to 138th Street W. on the north, to Pennock Avenue on the east, to 140th Street W. on the south, to the west City boundary. 5B Mount Olivet Assembly of God The area bounded by the north City boundary, to Church Cedar Avenue on the east, to McAndrews Road on 14201 Cedar Avenue the north, to Galaxie Avenue on the east, to Upper 136th Street W. on the south, to Highway 77 Service Road on the east, crossing Cedar Avenue, to 138th Street W. on the south, to Pennock Avenue on the west, to Harwell Path on the south, to Guild Avenue on the west, to134th Street W. on the south, to Havelock Trail on the west, to McAndrews Road on the south, to Garden View Drive on the west, and continuing on the boundary between Independent School Districts 191 and 196 on the west. 6 Augustana Care Health and The area bounded by 140th Street W. on the north, Rehabilitation of Apple Valley to Galaxie Avenue on the east, to 157th Street W. 14650 Garrett Avenue on the south, to Cedar Avenue on the west, to County Road 42 on the south, to Pennock Avenue on the west, to 145th Street W. on the north, to Cedar Avenue on the west. 7 Shepherd of the Valley Lutheran The area bounded by the north City boundary, to Church Johnny Cake Ridge Road on the east, to 132nd 12650 Johnny Cake Ridge Road Street W. on the south, to Galaxie Avenue on the west, to McAndrews Road on the south, to Cedar Avenue on the west. 8 Greenleaf Elementary School The area bounded by 132nd Street W. on the north, 13333 Galaxie Avenue to Johnny Cake Ridge Road on the east, to 140th Street W. on the south, to Cedar Avenue on the west, to Highway 77 Service Road on the west, to Upper 136th Street W. on the north, to Galaxie Avenue on the west. 3 Precinct No. Polling Place Precinct Boundaries 9 Community of Christ Church The area bounded by 131st Street W. on the north, 5990 - 134th Street Court W. to Everest Avenue on the west, to Euclid Avenue on the west, to 128th Street W. on the west, to Diamond Path on the north, to Emmer Place on the east, to 132nd Street W. on the north, to Pilot Knob Road on the west, to Diamond Path on the east, to 140th Street W. on the south, to Johnny Cake Ridge Road on the west. 10 South Suburban Evangelical Free The area bounded by the north City boundary, to Church the east City boundary, to Diamond Path on the 12600 Johnny Cake Ridge Road west, to Pilot Knob Road on the east, to 132nd Street W. on the south, to Emmer Place on the west, to Diamond Path on the south, to 128th Street W. on the east, to Euclid Avenue on the east, to Everest Avenue on the east, to 131st Street W. on the south, to Johnny Cake Ridge Road on the west. 11 ISD 196 District Service Center The area bounded by 140th Street W. on the north, 14445 Diamond Path to Diamond Path on the east, to County Road 42 on the south, to Embry Path on the west, to 144th Street W. on the south, to Pilot Knob Road on the west. 12 Spirit of Life Presbyterian Church The area bounded by 140th Street W. on the north, 14401 Pilot Knob Road to Pilot Knob Road on the east, to 144th Street W. on the north, to Embry Path on the east, to County Road 42 on the south, to Galaxie Avenue on the west. 13 Diamond Path Elementary - The area bounded by County Road 42 on the north, School of International Studies to Diamond Path on the east, to 160th Street W. on 14455 Diamond Path the south, to Pilot Knob Road on the west. 14 Apple Valley Municipal Center The area bounded by County Road 42 on the north, 7100 - 147th Street W. to Foliage Avenue on the east, to 158th Street W. on the north, to Flagstaff Avenue on the east, to 160th Street W. on the south, to Cedar Avenue on the west, to 157th Street W. on the north, to Galaxie Avenue on the west. 4 Precinct No. Polling Place Precinct Boundaries 15 River Valley Church The area bounded by County Road 42 on the north, 14898 Energy Way to Pilot Knob Road on the east, to 160th Street W. on the south, to Flagstaff Avenue on the west, to 158th Street W. on the south, to Foliage Avenue on the west. BE IT FURTHER RESOLVED that the City Clerk shall post a copy of this resolution pursuant to M.S. 204B.14, and shall file maps showing the precinct boundaries with the County Treasurer-Auditor, the Secretary of State, and the School Districts. DATED this 14th day of December, 2017. ____________________________________ Mary Hamann-Roland, Mayor ATTEST: ____________________________________ Pamela J. Gackstetter, City Clerk CERTIFICATE I, the undersigned, being the duly qualified and acting City Clerk of the City of Apple Valley, Dakota County, Minnesota, hereby certify that the foregoing is a true and correct copy of a resolution presented to and adopted by the City Council of Apple Valley at a duly authorized meeting thereof held in the City of Apple Valley, Minnesota, on the 14th day of December, 2017, the original of which is in my possession. (SEAL) Pamela J. Gackstetter, City Clerk I T E M: 4.I . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: 2018 City Council Meeting S chedule S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: 1. Set the 2018 C ity C ouncil regular meeting schedule, in accordance with adopted policy, on the second and fourth T hursdays of each month. 2. Set a special informal meeting on J anuary 23, 2018, at 6:00 p.m. at the A pple Valley Municipal C enter, for a joint meeting with the Planning C ommission. 3. Set a special informal meeting on March 2, 2018, at 8:30 a.m. at Schaar's Bluff, 8395 127th Street E., Hastings, for goal setting. S UM M ARY: In accordance with current policy, following is the tentative schedule of regular C ity Council meetings for the year 2018. T he N ovember meetings were adjusted to accommodate the National League of C ities C onference and the election canvassing requirements. Typically, regular meetings begin at 7:00 p.m. and informal meetings begin at 5:30 p.m. prior to the first regular meeting of each month and are held at the Municipal C enter. 5:30 p.m. 7:00 p.m. Informal Meetings Regular Meetings J an 11 J an 11 25 Feb 8 Feb 8 22 Mar 8 Mar 8 22 Apr 12 Apr 12 26 May 10 May 10 24 J une 14 J une 14 28 J uly 12 J uly 12 26 Aug 9 Aug 9 23 Sept 13 Sept 13 27 Oct 11 Oct 11 25 Nov 15 Nov 15 29 Dec 13 Dec 13 27 In addition, staff recommends the C ity C ouncil set two special informal meetings: A joint meeting with the Planning Commission on J anuary 23, 2018, at 6:00 p.m. at the Municipal C enter, to discuss the 2040 C omprehensive Guide, and A goal setting session on March 2, 2018, at 8:30 a.m. at Schaar's Bluff in Hastings. B AC K G RO UND : Regular Meeting Date C riteria Per Adopted Policy: Agenda packet preparation will take place on Mondays preceding regular Council meetings unless it is a holiday or the meeting is on Tuesday. If the Council meeting is on a Tuesday, the agenda packet preparation will take place on the preceding Friday. Regular Council meetings will be held on the second and fourth T hursdays unless that or the following Friday is a holiday; in which case, the C ouncil will meet on Tuesday of that week. B UD G E T I M PAC T: N/A I T E M: 4.J . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A dopt Resolution Appointing J ohn B ermel to Traffic S af ety Advisory C ommittee S taff Contact: Charles Grawe, A ssistant City Administrator D epartment / Division: Administration / I nf ormation Technologies AC T I O N RE Q UE S T E D: Adopt the resolution appointing J ohn Bermel to replace Nick Francis on the Traffic Safety Advisory C ommittee for a term expiring March 1, 2020. S UM M ARY: T hree members of the Traffic Safety Advisory C ommittee (T SA C ) are appointed from within the C ity staff. One of those members is the Police C aptain responsible for the Patrol Division. Responsibility over Patrol rotates between the two police captains. C aptain J ohn Bermel is rotating onto the Patrol duty, while Captain Nick Francis is rotating off the Patrol duty. Captain N ick Francis is currently on the T SA C C ommittee. T his appointment has a three-year term expiring March 1, 2020. B AC K G RO UND : In order to maximize the benefit to the T S A C C ommittee, staff recommends that the appointed member be a Police C aptain responsible for the Patrol Division. With the rotation of the Police C aptain duty assignments, staff recommends the C ouncil also rotate the appointment on the T S A C. Attached is a resolution appointing Police C aptain J ohn Bermel to fill the position currently held by Police C aptain Nick Francis. B UD G E T I M PAC T: N A AT TAC HM E NT S: R esolution CITY OF APPLE VALLEY RESOLUTION NO. 2017 - RESOLUTION APPOINTING TRAFFIC SAFETY ADVISORY COMMITTEE MEMBER WHEREAS, Section 32.02 of the Apple Valley City Code, as amended, provides for appointment by the City Council of members of the Traffic Safety Advisory Committee; and WHEREAS, a Police Department Captain typically serves on the Traffic Safety Advisory Committee; and WHEREAS, the Captain assigned to the Patrol Division holds primary responsibility for traffic safety and is historically assigned to the Traffic Safety Advisory Committee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that Police Captain John Bermel is hereby appointed to the Traffic Safety Advisory Committee. BE IT FURTHER RESOLVED that members of the Traffic Safety Advisory Committee are then as follows: Name Term Expires 1. Charles Grawe March 1, 2018 2. Fernando (Fred) Puente March 1, 2018 3. Linda Dolan March 1, 2019 4. Joe Shaw March 1, 2019 5. Matt Saam March 1, 2019 6. Arthur Zimmerman March 1, 2020 7. John Bermel March 1, 2020 ADOPTED this 14th day of December, 2017. _________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.K . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: P ass Ordinance A mending Chapter 152 of the C ity C ode, R egulating Natural Resources Management S taff Contact: J essica Schaum, Natural Resources Coordinator D epartment / D ivision: Natural R esources Division AC T I O N RE Q UE S T E D: Accept second reading and pass the ordinance amending Sections 152.22 and 152.24 of the City Code regulating Natural Resources Management Final A s-Built Grade Plans and Security. S UM M ARY: T he Natural Resources Management C hapter is proposed to be amended to remove an exemption for existing residential properties from financial securities. Amending the C ode will allow the C ity to collect a small financial security with qualifying residential improvement projects to guarantee compliance with the approved plan. B AC K G RO UND : Residential properties with existing homes are currently permitted to alter their properties with retaining walls, landscaping or other improvement projects with a Natural Resources Management Permit. A permit fee is charged; however, the C ity does not collect an escrow or security. Section 152.24 as proposed allows the City to collect a financial security ($250) to ensure all permit requirements are met and the project is completed in a timely manner. T he $250 is a minimum amount for all residential projects. T he City may collect additional escrow dollars for projects where significant natural features could be impacted, such as lakeshore properties or nearby wetlands. An additional $1,000 escrow is proposed for projects significantly altering drainage or grading. T his additional escrow is for sites where a post-construction, as-built survey would be required. Upon completion of the project and/or submission of an updated as-built survey, the escrows will be returned administratively. T he Escrow Fees will be referenced in the Fee Schedule. B UD G E T I M PAC T: Any escrows collected shall be returned upon completion of the project. No budget impact. AT TAC HM E NT S: Ordinance Ordinance CITY OF APPLE VALLEY ORDINANCE NO. ___ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING CHAPTER 152 OF THE CITY CODE ENTITLED "NATURAL RESOURCES MANAGEMENT" REGARDING FINAL AS-BUILT PLANS AND PERFORMANCE SECURITY The City Council of Apple Valley ordains: Section 1. Chapter 152 of the Apple Valley City Code is amended by revising Section 152.22 to read as follows: § 152.22 FINAL “AS-BUILT” GRADE PLAN. Upon completion of the construction or grading all activity and work under a NRMP permit of any subdivision project, any project of five or more acres or any project approved through City Council action, an “as-built” grading plan shall be prepared and filed with the City, unless the Public Works Director determines the activity under the NRMP permit does not require an “as-built” grading plan required. The “as-built” grading plan shall depict the actual field grade conditions of the subject property and depict any changes from the original grading plan submitted to and approved by the city or as existed prior to any work or activity under the NRMP permit. If building permits are requested prior to completion of the “as-built” grading plan, “as-built” grading plans shall be required for the individual lots associated with those building permits. All “as-built” grading plans shall be certified by a registered civil engineer and submitted to the city in a format as required by the city. The City Engineer shall review all final “as-built” grading plans and if determined the grading does not meet city drainage standards, the permit holder and property owner shall be required to correct all grades on the property subject to the City Engineer’s approval. Section 2. Chapter 152 of the Apple Valley City Code is amended by revising Section 152.24 (A) and (B) to read as follows: § 152.24 SECURITY. (A) Security required. The applicant shall provide security for the performance of its obligations pursuant to this chapter. The security shall be in a form required by the city, including, letter of credit, cash or escrow deposit and all in a form and substance that shall save the city free and harmless from any and all actions, claims, suits or liability as a result of the applicant’s performance of work under or in connection with its NRMP. This security, running to the city, shall be conditioned to pay the city for any cost and expense incurred by the city in bringing the subject property into compliance with the approved natural resources management plan, and/or the cost and expense of repairing any highways, streets or other public ways within the city, made necessary by the special burden resulting from the hauling and transporting thereon by the applicant in the removal or placement of rock, dirt, sand, gravel, clay or other like 2 material. The city’s costs and expenses shall include any engineering, legal or administrative expenses. This section shall not apply to an applicant who is performing new construction or any project activities, which this chapter regulates and disturbs an area of less than one acre in size on an existing individual lot or parcel on which a one-family or two-family residential use is permitted and the construction or activity is not in connection with a new development. This security exemption shall not apply if it is determined that there is a strong potential for environmental degradation. (B) Amount of security. The amount of security shall be 125% of the estimated cost to accomplish compliance with the approved natural resources management plan or $2,000, whichever is greater, in addition to any other security performance required by any other regulation in this code. The estimated cost shall be subject to approval by the city. Notwithstanding the foregoing, the amount of security for projects that disturb an area of less than one acre in size on an individual lot or parcel on which a one-family or two-family dwelling exists and will remain to exist under the permit shall be in the amount(s) as duly adopted by Council resolution. Section 3. Effective Date. This ordinance shall take effect January 1, 2018. PASSED by the City Council this ___ day of ______________, 2017. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY ORDINANCE NO. ___ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING CHAPTER 152 OF THE CITY CODE ENTITLED "NATURAL RESOURCES MANAGEMENT" REGARDING FINAL AS-BUILT PLANS AND PERFORMANCE SECURITY The City Council of Apple Valley ordains: Section 1. Chapter 152 of the Apple Valley City Code is amended by revising Section 152.22 to read as follows: § 152.22 FINAL “AS-BUILT” GRADE PLAN. Upon completion of grading all activity and work under a NRMP permit an “as-built” grading plan shall be prepared and filed with the City, unless the Public Works Director determines the activity under the NRMP permit does not require an “as-built” grading plan. The “as-built” grading plan shall depict the actual field grade conditions of the subject property and depict any changes from the original grading plan submitted to and approved by the city or as existed prior to any work or activity under the NRMP permit. If building permits are requested prior to completion of the “as-built” grading plan, “as-built” grading plans shall be required for the individual lots associated with those building permits. All “as-built” grading plans shall be certified by a registered civil engineer and submitted to the city in a format as required by the city. The City Engineer shall review all final “as-built” grading plans and if determined the grading does not meet city drainage standards, the permit holder and property owner shall be required to correct all grades on the property subject to the City Engineer’s approval. Section 2. Chapter 152 of the Apple Valley City Code is amended by revising Section 152.24 (A) and (B) to read as follows: § 152.24 SECURITY. (A) Security required. The applicant shall provide security for the performance of its obligations pursuant to this chapter. The security shall be in a form required by the city, including, letter of credit, cash or escrow deposit and all in a form and substance that shall save the city free and harmless from any and all actions, claims, suits or liability as a result of the applicant’s performance of work under or in connection with its NRMP. This security, running to the city, shall be conditioned to pay the city for any cost and expense incurred by the city in bringing the subject property into compliance with the approved natural resources management plan, and/or the cost and expense of repairing any highways, streets or other public ways within the city, made necessary by the special burden resulting from the hauling and transporting thereon by the applicant in the removal or placement of rock, dirt, sand, gravel, clay or other like material. The city’s costs and expenses shall include any engineering, legal or administrative expenses. 2 (B) Amount of security. The amount of security shall be 125% of the estimated cost to accomplish compliance with the approved natural resources management plan or $2,000, whichever is greater, in addition to any other security performance required by any other regulation in this code. The estimated cost shall be subject to approval by the city. Notwithstanding the foregoing, the amount of security for projects that disturb an area of less than one acre in size on an individual lot or parcel on which a one-family or two-family dwelling exists and will remain to exist under the permit shall be in the amount(s) as duly adopted by Council resolution. Section 3. Effective Date. This ordinance shall take effect January 1, 2018. PASSED by the City Council this ___ day of ______________, 2017. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk I T E M: 4.L . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A uthorize Temporary P arking at Greenleaf E lementary School for S pecial S chool F unctions S taff Contact: J ohn Bermel, P olice C aptain D epartment / D ivision: P olice Department AC T I O N RE Q UE S T E D: Authorize temporary parking at Greenleaf Elementary School for special school functions. S UM M ARY: Greenleaf Elementary School Principal Michelle deKam Palmeiri has contacted the A pple Valley Police Department requesting authorization to park vehicles on the lawn to the north side of the school during 3 school events over the 2017-2018 school year. T he events are listed in the attached letter. Ms. Palmeiri anticipates that with the number of people attending these school functions, the number of vehicles will exceed the capacity of the school's parking lot. B AC K G RO UND : City Ordinance No. 155.373.B.3 states in part: All motorized vehicles, regardless of type, method of propulsion, or placement on a trailer, and all C lass II vehicles and trailers shall be parked or stored on a paved surface;. City Ordinance No. 71.02.C .(1) and (2) states, (1) When determined to be in the best interest for the health, safety and welfare of the residents, property owners, business or commuting public, the Chief of Police is empowered with the authority of the C ity Council to restrict or allow parking, and the enforcement thereof, on public thoroughfares and private property by means of installing or ordering the installation of signage, barricades or other physical means as necessary to convey the intent for proper enforcement in accordance with the state statutes, city code or other local ordinances. (2) When parking is restricted pursuant to subsection (1) above or it is determined to allow parking, the C ity Council shall be so informed of the specific area affected and the type of control at the next regularly scheduled meeting from the date of the installation or sooner. T he C ity Council retains the rights to rescind, modify or reaffirm the controls as it deems necessary. T he police department has reviewed Ms. Palmeiri's request. We are concerned that if this additional parking area is not granted, people will park in adjoining neighborhoods then have to walk across Galaxie Avenue to the school. We believe it is in the best interest of the safety of pedestrians to allow parking on the lawn north of Greenleaf Elementary School for the specified events. T he School District owns this lawn area. T he C ouncil has approved these requests in the past. B UD G E T I M PAC T: N/A AT TAC HM E NT S: Exhibit I T E M: 4.M. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A dopt Resolution Approving 207 Sq. F t. Variance to I ncrease the Maximum S ize of D etached A ccessory B uilding on L ot 23, Block 1, Chateau E states (8460 133rd S treet Court) S taff Contact: K athy Bodmer, A I C P, P lanner D epartment / Division: C ommunity D evelopment Department Applicant: Dr. Thomas C. L each P roject Number: P C17-39-V Applicant Date: 11/28/2017 60 Days: 1/26/2018 120 Days: 3/27/2018 AC T I O N RE Q UE S T E D: Adopt the resolution approving a 207 sq. ft. variance to increase the maximum size of detached accessory building on Lot 23, Block 1, C hateau Estates (8460 133rd Street Court). S UM M ARY: Dr. T homas Leach, 8460 - 133rd Street C ourt, was granted a variance to construct a 1,248 sq. ft. detached accessory garage at the J anuary 24, 2013, C ity C ouncil meeting, with conditions as stated in Resolution No. 2013-13. A variance approval is valid for one year, so the variance approval lapsed before the shed could be built. At the August 13, 2015, meeting, D r. Leach requested reconsideration of the variance, but reduced the size of the detached garage from 1,248 sq. ft. to 957 sq. ft. Again the variance was granted with conditions as set forth in Resolution No. 2015-107. Circumstances occurred that did not allow for the Dr. Leach to construct the garage. T he variance granted in 2015 has subsequently lapsed. Dr. Leach requests reconsideration of the variance in order to construct a 957 sq. ft. detached garage, consistent with the previously approved plans. T he findings from the previous variance requests remain true today: 1. T he Leach property is 3.3 acres. O f that, approximately two acres of lawn is maintained. 2. All landscape maintenance equipment is for personal use and not for a commercial use or home occupation. 3. All setback requirements are met. 4. T he location of the building in the rear yard will screen the building from the street and the heavily wooded site will screen adjacent properties, maintaining the character of the neighborhood. 5. T he total area of all garages, including the existing attached garage and proposed detached garage, does not exceed the size of the footprint of the house. B AC K G RO UND : At its December 6, 2017, meeting, the Planning Commission voted unanimously to recommend approval of the requested variance with conditions. T he conditions have been incorporated into the draft resolution approving the variance. B UD G E T I M PAC T: N/A AT TAC HM E NT S: R esolution Background Material CITY OF APPLE VALLEY RESOLUTION NO. 2017-___ A RESOLUTION APPROVING A 207 SQ. FT. VARIANCE FOR A DETACHED ACCESSORY BUILDING AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, pursuant to the City’s said regulations, a “Variance” is an exception granted by the City Council from the literal provisions of the zoning regulations where unique conditions exist which do not apply to the area in general; and WHEREAS, approval of a Variance has been requested by Thomas C. Leach (“Property Owner”) for a variance from the maximum size allowed for an accessory building (750 square feet) to construct a 957 sq. ft. detached garage; and WHEREAS, on January 24, 2013, the City Council adopted Resolution 2013-13 approving a variance with findings and conditions allowing Property Owner to construct a 1,248 square feet detached garage; and WHEREAS, on August 13, 2015, the City Council adopted Resolution 2015-107 approving a variance with findings and conditions allowing Property Owner to construct a 957 square feet detached garage; and WHEREAS, the Property Owner has not constructed the detached garage within one year of the August 13, 2015, variance approval and thus, it has lapsed; and WHEREAS, the Property Owner requests consideration of the present variance of 207 square feet to construct a 957 sq. ft. accessory building subject to the same conditions set for the previous variance approvals; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a 207 sq. ft. variance to increase the maximum size of a detached accessory building from 750 sq. ft. to 957 sq. ft. is hereby approved, subject to all applicable City Codes and standards, and the following conditions: 1. The variance shall be applicable to property identified as Lot 23, Block 1, Chateau Estates (8460 – 133rd Street Court). 2. If the Building Permit is not paid for and issued within two (2) years of the date of approval, the variance approval shall lapse. 3. The variance is approved due to the findings of “Practical Difficulties” as presented by the Planning Commission at their January 16, 2013, meeting. 4. Construction shall occur in conformance with the site plan dated December 7, 2012. 5. Construction shall occur in conformance with the floor plan dated August 12, 2014. 6. Construction shall occur in conformance with the elevation plan dated August 12, 2014, conditioned upon the exterior of the building shall be compatible with the exterior of the home. 7. The exterior of the garage shall be constructed of materials that are compatible with the exterior of the home. 8. A natural resources management permit (NRMP) shall be obtained prior to any tree removal or site-disturbing activity. 9. The driveway to the new garage shall be paved if the garage is used for storage of motorized vehicles. 10. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer. 11. Construction shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday and 8:00 a.m. to 5:00 p.m. Saturdays. 12. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 13. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 14. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this 14th day of December, 2017. __________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the 14th day of December, 2017. ________________________________ Pamela J. Gackstetter, City Clerk Approx. Shed Location SITE 133RD ST CTDakota County GIS LEACH GARAGEVARIANCE µ AERIAL SITE MAP ^ I T E M: 4.N. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Revised Purchase A greement with Village P ointe P laza, L L C, for Village Pointe P laza/Zvago A pple Valley, 7070 153rd S treet W. S taff Contact: K athy Bodmer, P lanner, A I C P D epartment / Division: C ommunity D evelopment Department Applicant: Village P ointe P laza L L C and C ity of A pple Valley P roject Number: P C16-30-Z B Applicant Date: 60 Days: 120 Days: AC T I O N RE Q UE S T E D: Approve the revised purchase agreement with Village Pointe Plaza, LLC. for Village Pointe Plaza/Zvago Apple Valley, 7070 153rd Street W. (Lot 1, Block 1, Village at Founders Circle) S UM M ARY: T he petitioner, Village Pointe Plaza, LLC , requests consideration of a revised purchase agreement with the C ity of Apple Valley for the purchase of the Village Pointe Plaza property on the southwest corner of Galaxie Ave and 153rd Street W. at 7070 - 153rd Street W. (commonly referred to as the “Triangle Property”). T he 3.65-acre property was obtained by the C ity through a tax forfeiture process. T he sale of the land is in connection with the approved Village Pointe Plaza development project which is comprised of a 58-unit senior cooperative building and two retail and office buildings totaling 30,000 sq. ft. T he proposed revised purchase agreement is very similar to the agreement the C ity Council reviewed at its A ugust 10, 2017, meeting. T he terms remain very similar to the previous agreement, but it is executed with Village Pointe Plaza, LLC , as the developer. Village Point Plaza, LLC will transfer the residential lot to Zvago C ooperative at C entral Village, LLC for development of the senior cooperative. Village Pointe Plaza will retain the commercial lot for development of the commercial portion of the project. T he terms of the purchase transaction remain similar to the previously approved agreement in terms of the amount and timing of payments and required financial securities. T he following is a summary of the transaction (process diagrams are added to clarify the following): the triangle property is purchased by Village Pointe Plaza, LLC for $1,148,639 which is reimbursed through the Met C ouncil grant at $1,148,639. T he developer (buyer) enters into an agreement to complete the development in accordance with the approvals and executed agreements. One half of the purchase price ($574,320) is advanced from the grant proceeds to the developer at closing to offset 1/2 cost of the property. T he developer pays cash for the other half of the cost of the purchase of the property at the closing ($574,320). T he developer pays one half of the outstanding assessments on the property, approximately $672,385, at closing for the residential property and executes a Waiver of Objection to Special Assessments agreement for payment of the second half of the assessment on the commercial property. Developer also provides a promissory note in favor of the City for $574,320, and mortgage for the commercial property in the name of the Apple Valley Economic Development A uthority (AVED A) as security for buyer ’s performance and completion of the project. C onstruction of the senior housing and commercial development must be underway no later than J une 2018. T he AVED A releases the second half of cost of purchase and mortgage of the property after confirmation of compliance with all requirements. B AC K G RO UND : B UD G E T I M PAC T: T he C ity of Apple Valley was awarded a Livable C ommunities Demonstration Account grant of $1,148,639 to off-set the cost of the purchase of the property. T he funding is intended to help to create a denser mixed-use development form than is typically seen in Apple Valley. It would help to create a neighborhood area that would otherwise not be created under normal market conditions. T he grant will not be awarded until the conditions of the grant are fulfilled including the mixed-use residential and commercial development. T he development must commence prior to D ecember 1, 2017 and be completed by D ecember 1, 2018. AT TAC HM E NT S: Background Material Agreement Exhibit (1) PURCHASE AGREEMENT This Purchase Agreement (the “Agreement”) is entered into as of the “Effective Date” by and between Village Pointe Plaza LLC, a Minnesota limited liability company (hereinafter referred to as "Buyer") and the City of Apple Valley (hereinafter referred to as "Seller"). Buyer and Seller are jointly referred to as the “Parties.” In consideration of the foregoing and the mutual covenants, and agreement hereinafter expressed, and for other good, fair and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Seller and Buyer hereby agree as follows: 1. Purchase and Sale. Buyer desires to purchase, and Seller desires to sell and convey to Buyer all of Seller’s right, title and interest in and to that certain parcel of real estate located in Dakota County, State of Minnesota, which is approximately 3.65 acres in area, and which is assigned Property ID Number 01 -81750-01-010 and legally described in Exhibit "A" attached hereto (the “Property”), subject to the terms and conditions of this Agreement. 2. Conditions. The obligations of Buyer and Seller under this Agreement are conditioned upon each of the following occurring on or prior to Closing Date (defined herein): 2.1 Buyer entering into a Business Subsidy Agreement with the Apple Valley Economic Development Authority (“AVEDA”) that provides for the AVEDA loaning $1,148,639.00 to Buyer for purposes of Buyer acquiring the Property from Seller (hereinafter “Loan”) in accordance with a Grant from the Minnesota Metropolitan Council (the “Grant”); 2.2 Buyer providing a promissory note in favor of AVEDA in a form acceptable to AVEDA; and 2.3 Upon completion of paragraphs 2.1 and 2.2, AVEDA wiring the $574,320.00 to the title company handling the Closing (defined herein) on the Closing Date. 3. Price And Payment. 3.1 Price. The total purchase price for the Property is One Million One Hundred Forty-Eight Thousand Six Hundred Thirty-Nine and 00/100 Dollars ($1,148,639.00) (the “Purchase Price”). 3.2 Payment. The Purchase Price shall be paid as follows: a. Earnest Money. Within three (3) business days following the Effective Date (defined herein), Buyer shall deliver to the Seller the sum of One Thousand and 00/100 Dollars ($1,000.00) (the “Earnest Money”). The Earnest Money shall apply to and be credited against the Purchase Price, (2) as set forth below, and shall be non-refundable in all events other than in connection with Buyer’s exercise of its option to terminate this Agreement as expressly set forth in Paragraph 7.1 hereof. b. Balance Due. On the Closing Date (defined herein), Buyer shall deliver payment of Purchase Price, minus the Earnest Money, plus pay all costs related to the Closing. 4. Title Examination. 4.1 Title Commitment. Seller will, within a reasonable time after the Effective Date, furnish at Seller’s expense a current title commitment (the “Commitment”) for an owner’s policy of title insurance for the Property from a reputable title insurance company, which shall include proper searches covering bankruptcy, state and federal judgments and tax liens and a pending, deferred and levied special assessment search. Buyer shall be allowed fifteen (15) calendar days after receipt of the Commitment for the examination thereof and the making of any objections to the insurability of title, said objections to be made in writing, by facsimile or email or deemed to be waived. Any objections to title not made within fifteen (15) calendar days shall be deemed waived by Buyer. If any objections are so made, Seller shall promptly commence such actions reasonably necessary to cure such objections and shall be allowed sixty (60) days after the making of such objections by Buyer to cure said objections, and in such case the Closing Date shall be extended accordingly. If such defects are cured within said 60 day period, Buyer shall be notified in writing of the curing of the defects, and Buyer shall proceed to close this transaction according to its terms and conditions. 4.2 Defective Title. If title is not insurable and cannot be made so by Seller within the 60 day period set forth in Paragraph 4.1, and if Buyer does not waive by written notice given to Seller within 10 days after the end of the 60 day period, the curing of defects, this Agreement shall be null and void, in which event neither Buyer nor Seller shall be liable for damages hereunder to the other, and the Earnest Money shall be returned to Buyer. 4.3 Title Insurance Policy. The Parties agree that Buyer’s obligation to purchase the Property is contingent upon a title insurance company providing Buyer with title insurance for the Property. 5. Closing Procedures. 5.1 Closing Date. Subject to the fulfillment or waiver of the conditions hereof, the closing of the purchase and sale contemplated hereunder shall occur on a date determined by Buyer upon not less than 10 days’ prior written notice to Seller, but no later than May 31, 2018 (hereinafter "Closing Date" or "Closing"). (3) 5.2 Place of Closing. The Closing shall be conducted at a title company providing title insurance with respect to this transaction, if any, or at such other place as Buyer and Seller may mutually agree upon. 5.3 Buyer’s Closing Obligations. At Closing, Buyer shall deliver to Seller the following: a. The Purchase Price, minus Earnest Money, by wire transfer or other immediately available funds; b. A principal payment in the amount of $672,385.00 to be applied and credited by Seller toward the special assessments due and payable against the portion of the Property designated for residential development; c. An executed Waiver of Objection to Special Assessments (Exhibit “B”) associated with special assessments, to be levied against the portion of the Property designated for commercial development, in the principal amount of $672,385.00 (“Principal Special Assessment Amount”) payable over 15 years together with interest at the rate of 5% per year with the first installment shall be due and payable in 2018; d. A promissory note (“Note”) in favor of Seller in the amount of $574,320.00, as security for Buyer’s performance as set forth in Section 6.5 of this Agreement. Except as otherwise provided in the Note, the principal and interest due thereunder shall be due and payable on December 1, 2018; e. The performance of the Note shall be guaranteed by OneTwoOne Development, LLC, a Minnesota limited liability company (“OTO”) with the guarantee being secured by an assignment of OTO’s account receivable, due and owing from Zvago Cooperative at Central Village, a Minnesota cooperative (“Zvago”), pursuant to that certain Cooperative Agency Agreement, dated January 3, 2017 executed by and between Zvago and OTO, and the form and content of the guarantee and assignment shall be reasonably acceptable to Seller and OTO; f. A first mortgage to secure the Note to be filed of record against the portion of the Property intended to be used for retail purposes; and g. Such documents as may be reasonable necessary to effectuate the transfer contemplated in this Agreement. 5.4 Seller’s Closing Obligations. a. Provided Buyer has complied with the terms and conditions of this Agreement, Seller shall convey title that is marketable, insurable, and (4) indefeasible. At Closing, the Property shall be conveyed by Seller to Buyer by quit claim deed (the “Deed”) duly executed in form for recordation. b. A Certificate of Real Estate Value in the form required by Dakota County and/or the State of Minnesota; c. A standard seller’s affidavit relating to the absence of bankruptcies, tax liens, judgments or other proceedings and unrecorded interests that affect or could affect the title to the Real Estate; d. A Well Disclosure Statement as required by the State of Minnesota; and e. Such other documents as may be reasonably necessary to effectuate the transfer contemplated in this Agreement. 5.5 Real Estate Taxes. Buyer shall pay all real estate taxes and installments of special assessments due and payable following the Closing Date. 5.6 Cost of Recording. The cost of recording the Deed shall be borne by Buyer. 5.7 Escrow Fees. The parties agree that any and all closing fees of any Title Company involved in the Closing shall be borne by Buyer. 6. Buyer's Representations, Warranties and Covenants. Buyer warrants, represents and covenants to Seller each and every one of the following which shall be true on the Closing Date and shall survive the Closing Date unless specifically waived in writing by Seller: 6.1 The person executing this Agreement and any documents required hereunder is fully authorized to execute such documents. 6.2 The execution, delivery and performance by Buyer of this Agreement and all instruments and agreements contemplated hereby will not result in a breach or violation or constitute a default under any agreement, instrument, indenture, order, law, ordinance or decree to which Buyer is a party or by which Buyer is bound. 6.3 Buyer represents that this sale is predicated upon the availability and use of Grant proceeds. Buyer further represents that it has read the terms and conditions of the Grant and is capable of performing the requirements thereunder. Further, Buyer acknowledges that the loss of the Grant funds will require Buyer to pay Seller additional funds as provided herein. 6.4 Buyer represents that each and every undertaking and obligation of Buyer under this Agreement and any collateral agreement shall be performed by Buyer timely when due. (5) 6.5 Buyer shall devote the Property to its intended use and obtain all necessary permits and begin construction of the senior cooperative housing and other commercial buildings on the Property on or before June 1, 2018. Buyer’s failure to do so is subject to the remedy of Seller as set forth in Section 7.3 herein. Buyer shall not transfer title to the Property prior to January 1, 2019 without the Seller’s written consent; provided, however, that Seller hereby consents to the transfer of the portion of the Property to be platted as Lot 1, Block 1, Village Pointe Plaza, Dakota County, Minnesota, to Zvago (as defined above). 6.6 All representations and covenants of Buyer contained in this Agreement shall be true on the Closing Date and shall survive the Closing. 7. Remedies. 7.1 If Seller shall default in the performance of any of its obligations hereunder, and such default is not corrected within ten (10) days after receipt by Seller of notice from Buyer setting forth such default, Buyer shall have the right (i) to bring an action for specific performance, provided such action is commenced within six (6) months from the Effective Date of this Agreement, or (ii) to cancel this Agreement, in which event the Earnest Money shall be promptly returned to Buyer. These are the sole and exclusive remedies available to Buyer in the event of Seller's default. In no event shall Buyer be permitted to recover monetary damages from Seller. 7.2 Buyer shall be in default hereunder if it breaches a material covenant hereunder. In addition to remedies available under Section 7.3, if Buyer is in a default in the performance of any of its obligations under this Agreement and fails to cure that breach within ten (10) days after receipt by Buyer of notice from Seller setting forth such default, Seller may (i) cancel this Agreement, in which event Seller shall be entitled to retain the Earnest Money as liquidated damages, or (ii) bring an action for specific performance, provided such action is commenced within six (6) months from the Effective Date. 7.3 If Buyer fails to comply with Section 6.5 herein, Seller may accelerate the due date of the Note and all principal and interest shall be payable at the discretion of Seller. Seller may exercise any and all remedies available to it and exercising one is not an exclusion to the exercise of any other. Buyer shall indemnify and hold harmless both the Seller and the AVEDA and their officers, agents and employees from and against all claims, damages, losses or expenses, including attorney fees, which may be suffered or for which they may be held liable, arising out of or resulting from the assertion against them of any claims, debts or obligations arising from Buyer’s ownership or development of the Property. (6) 8. Miscellaneous. 8.1 Notices. All notices and other documents of similar legal effect from either party to the other shall be in writing and considered to have been duly given or served if sent by first class certified mail, return address as set forth below, or to such other address as such party may hereafter designate by written notice to the other party. To Seller: City of Apple Valley c/o Tom Lawell 7100 West 147th Street Apple Valley, Minnesota 55124 With a copy to: Michael Dougherty Dougherty, Molenda, Solfest, Hills & Bauer P.A. 14985 Glazier Avenue, Suite 525 Apple Valley, Minnesota 55124 To Buyer: Village Pointe Plaza LLC Attn: Timothy F. Nichols 1301 American Blvd. E., Suite 200 Bloomington, Minnesota 55425 8.2 Broker’s Commission. There is no brokerage fee or commission payable to any third party with respect to the transaction described herein. 8.3 Successors and Assigns. The terms, conditions and covenants of this Agreement shall extend to, be binding upon and inure to the benefit of the successors and assigns of the parties hereto. This Agreement may not be assigned by Buyer without the prior written consent of Seller; provided, however, that Seller hereby consents to the transfer of the portion of the Property to be platted as Lot 1, Block 1, Village Pointe Plaza, Dakota County, Minnesota, to Zvago. Any assignment consented to by Seller shall not relieve Buyer of the obligations contained herein except as approved by Seller. 8.4 Headings. The headings of the paragraphs and subparagraphs of this Agreement are for convenience of reference only. They do not form a part hereof and in no way interpret or construe such paragraphs and subparagraphs. 8.5 Entire Agreement. This instrument contains the entire agreement of the Parties, and supersedes any prior written or oral agreement. It may be changed only by an agreement in writing signed by the party against whom enforcement of any waiver, change, modification, extension or discharge is sought. 8.6 Time of Essence. Time is of the essence in this Agreement. (7) 8.7 Governing Law. This Agreement is made and executed under and in all respects to be governed and construed by the laws of the State of Minnesota and the parties hereto consent and submit themselves exclusively to the First Judicial District, Dakota County, State of Minnesota. 8.8 Non-waiver. The waiver by either party hereto of any condition of the breach of any term, covenant or condition herein shall not be deemed to be a waiver of any other condition or of any subsequent breach of the same or other terms, covenants, or conditions herein contained. 8.9 As-Is Condition. Seller makes no representations or warranties, written or oral, express or implied, regarding the condition of the Property. Buyer and Seller hereby acknowledge and agree that the Buyer is purchas ing the Property from Seller in As-Is, Where-Is condition. Buyer’s acceptance of title to the Property shall represent Buyer’s acknowledgement and agreement that: (i) Seller has not made nor has Buyer relied upon any written or oral representation or warranty made by Seller, its agents or employees with respect to the condition or value of the Property; (ii) Buyer has had an opportunity to inspect the condition of the Property, has performed such inspection as determined by Buyer to be necessary or advisable in its sole discretion; and (iii) the condition of the Property is fit for Buyer’s intended use. Buyer hereby releases Seller from liability with respect to any of the foregoing, and Buyer hereby waives any cause of action (including without limitation any right of contribution) Buyer may have against Seller with respect to the foregoing, whether arising under common law, or federal, state or local statute, rule or regulation provided Buyer does not waive any cause of action for breach of any express warranty contained in this Agreement. 8.10 Partial Invalidity. In the event that any Paragraph or portion of this Agreement is determined to be unconstitutional, unenforceable or invalid, such Paragraph or portion of this Agreement shall be stricken from and construed for all purposes not to constitute a part of this Agreement, and the remaining portion of this Agreement shall remain in full force and effect and shall, for all purposes, constitute this entire Agreement. 8.11 Construction of Agreement. All parties hereto acknowledge that they have had the benefit of independent counsel with regard to this Agreement and that this Agreement has been prepared as a result of the joint efforts of all parties and their respective counsel. Accordingly, all parties agree that the provisions of this Agreement shall not be construed or interpreted for or against any party hereto based upon authorship. 8.12 Counterparts. This Agreement may be executed in any number of counterparts, each of which when executed and delivered shall be an original, but all such counterparts shall constitute one and the same instrument. (8) 8.13 Merger. The provisions contained in Sections 6.3, 6.5, and 7.3 shall not merge upon closing but shall survive and remain enforceable. 8.14 Effective Date. The “Effective Date” hereof shall be the date the later of Buyer and Seller executes this Agreement. If either party fails to date this Agreement below their signature, the date of execution of the other party shall constitute the Effective Date. CITY OF APPLE VALLEY Date ______________________ By: ________________________ Mary Hamann-Roland, Mayor Date _____________________ By: ______________________ Pamela J. Gackstetter, City Clerk VILLAGE POINTE PLAZA LLC By: _________________________ Timothy F. Nichols Its: Chief Manager (9) EXHIBIT A LEGAL DESCRIPTION Lot 1, Block 1, Village at Founders Circle, Dakota County, Minnesota (Buyer intends to subdivide the Property into two lots, one lot for residential development and the other for commercial development. The plat is expected to be identified as Village Pointe Plaza.) (10) EXHIBIT B WAIVER OF OBJECTION TO SPECIAL ASSESSMENTS THIS AGREEMENT AND WAIVER OF ASSESSMENT APPEAL (the “Agreement”) is entered into by and between the City of Apple Valley, Minnesota (the “City”), a Minnesota municipal corporation, and Village Pointe Plaza LLC, a Minnesota limited liability company (“Owner”), as of the date of its complete execution. RECITALS: WHEREAS, the Owner is the fee owner of certain real property located at 7070 153rd Street West in the City of Apple Valley, PID No. 01-81750-01-010, legally described as: Lot 1, Block 1, Village at Founders Circle, Dakota County, Minnesota (the “Property”); WHEREAS, the City performed various public improvements that benefited the Property (“Work”); WHEREAS, the City proposes to levy special assessments on the Property associated with the Work in the principal amount of $1,344,770.00 (“Principal Special Assessment Amount”) as set forth below; WHEREAS, the Owner intends to replat the Property as Lots 1 and 2, Block 1, Village Pointe Plaza, Dakota County, Minnesota; WHEREAS, the portion of the Property to be platted as Lot 1, Block 1, Village Pointe Plaza, Dakota County, Minnesota (the “Multifamily Residential Lot”) is intended for multifamily residential development; and WHEREAS, the portion of the Property to be platted as Lot 2, Block 1, Village Pointe Plaza, Dakota County, Minnesota (the “Commercial Lot”) is intended for commercial/retail development. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and the Owner hereby covenant, and agree as follows: 1. UP FRONT PAYMENT FOR WORK. City paid up front the costs to perform the Work that the parties agree benefit the Property. The parties agree that value of benefit to the Property is the amount of $1,344,770.00. 2. REPAYMENT AND ASSESSMENT. The Owner shall repay the Principal Special Assessment Amount as follows: (11) 2.1 On ______________, Owner shall make a principal payment in the amount of $672,385.00 to City to be applied and credited by the City towards the special assessments due and payable against the Multifamily Residential Lot. 2.2 A special assessment to be certified against the Commercial Lot, in the principal amount of $672,385.00, payable over a period of fifteen (15) years together with five percent (5%) interest per year on the unpaid principal balance. The first installments shall be due and payable in 2018. 3. WAIVER OF OBJECTION OR APPEAL (MINN. STAT. § 429.081). The Owner hereby accepts the special assessment for the Work to be levied against the Property in repayment to the City. The Owner hereby waives the right to object or appeal the assessments pursuant to Minn. Stat. § 429.081. 4. ATTORNEYS’ FEES AND EXPENSES. If the City is required to defend the terms of this Agreement or if the Owner breaches this Agreement, the Owner shall reimburse the City for all attorney’s fees and costs associated with any such breach. 5. GOVERNING LAW. This Agreement will be construed and enforced in accordance with the laws of the State of Minnesota. 6. SEVERABILITY. To the extent any provision or part of this Agreement is void or otherwise adjudicated to be void or contrary to the law, it is the intention of the Parties that the rest of the Agreement shall be effective and remain a binding agreement. 7. WAIVER. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the Party making the waiver. 8. WILLFUL AND KNOWING. Each party has signed this Agreement willingly and further agree and warrant that each has carefully read this Agreement and understands it. 9. COMPLETE AND BINDING AGREEMENT. The Parties agree this Agreement memorializes the entire agreement by and between the Parties with respect to the matters set forth herein, is binding on the Parties, their heirs, successors and assigns. The Parties also agree that there are no other claims, understandings, promises, or representations, either written or oral, by and between them with respect to matters in this Agreement. [The rest of the page intentionally left blank. Signature page follows.] (12) IN WITNESS WHEREOF, the parties agree to all the terms and provisions contained herein. VILLAGE POINTE PLAZA LLC Dated:_______________________ By: __________________________ Timothy F. Nichols Its: Chief Manager STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of , 2017, before me a Notary Public within and for said County, personally appeared __________, the _____________ of Village Pointe Plaza LLC. Notary Public CITY OF APPLE VALLEY Date ______________________ By: __________________________ Mary Hamann-Roland, Mayor ATTEST: Date _____________________ By:___________________________ Pamela J. Gackstetter, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of , 2017, before me a Notary Public within and for said County, personally appeared Mary Hamann-Roland, Mayor of City of Apple Valley, and Pamela J. Gackstetter, City Clerk, City of Apple Valley. Notary Public GP:4813-0539-2462 v9 Assignment of paymentsOwed to 121 1.1 Million Mortgage EDA provides VPP $574 K Upon Commencement of Construction on Lot 2 Assignment of paymentsOwed to 121 Assessmentagreement- $672 K Guaranty Guaranty Payments to 121 Replat Residential Lot Commercial Lot Replat Purchase Agreement (City): -Payment: $574,320.00 -Note: $574,320.00 -Mortgage (Lifestyle) -Guaranty(OTO) -Security: OTO Accts Receivables Mortgage (to City) Mortgage (to EDA) Bus. Sub. Agreement (EDA): -Note: $1,148,639.00 -Mortgage (Lifestyle) -Guaranty(OTO) -Security: OTO Accts Receivables I T E M: 4.O. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: Greenleaf E lementary S chool, 13333 Galaxie Avenue (To be platted as Lot 1, Block 1, Greenleaf El ementary School) S taff Contact: K athy Bodmer, A I C P, P lanner D epartment / Division: C ommunity D evelopment Department Applicant: I ndependent S chool D istrict 196 P roject Number: P C17-34-B F Applicant Date: 10/17/2017 60 Days: 12/15/2017 120 Days: 2/13/2018 AC T I O N RE Q UE S T E D: 1. Adopt resolution approving final plat and Waiver of Development Agreement for Greenleaf Elementary Addition. 2. Adopt resolution approving site plan for driveway modifications and parking lot improvements. S UM M ARY: P roject Summary: ISD 196 requests consideration of Site Plan Review approval for exterior site improvements at Greenleaf Elementary School located at 13333 G alaxie Ave. T he Greenleaf improvement project will be comprised of two phases with Phase 1 consisting of a 3,200 sq. ft. building addition and Phase 2 consisting of the exterior site work. T he site work at Greenleaf Elementary includes improving internal site circulation by separating parent traffic from bus traffic and relocating the north drive entrance to provide additional queuing of parent vehicles. P arking: T he C ity does not have a parking requirement for elementary schools. T he site currently has 165 spaces available. T he School District's architect provided a letter (attached) that analyzes parking demand at the school. Staff is comfortable with the number of parking spaces currently provided based on the parking analysis. P arking on the Grass on North Side of B uilding: T he C ity has received complaints that school staff and visitors often park on the field north of Greenleaf Elementary School. T he zoning code requires that motor vehicles must be parked on a paved surface; parking on the grass is not permitted except for exceptional circumstances such as a limited number of all school events. It appears that the drivers are driving over the curb and along a portion of the trail along Galaxie Avenue in order to park in this area. Parking on the north side of the building is likely more convenient than using the lot south of the building. Two alternatives are available to address the issue: (1) construct a parking lot on the north side of the building, or (2) install landscape plantings, non-surmountable curb or other features that would prevent the cut-through in this location. T he best alternative would be to direct staff and visitors to only park in the parking lot. Staff has been working with IS D 196 and they are very receptive to address the best alternative. F inal P lat: T he Greenleaf Elementary property is currently unplatted. T he zoning and subdivision chapters of the C ity C ode require that a property be platted in order to obtain a building permit. Since no street or utilities will be constructed in connection with the plat, there is no need for a development agreement. B AC K G RO UND : At its December 6, 2017, meeting, the Planning C ommission voted unanim ous ly to recommend approval of the Site Plan with conditions. T he conditions have been incorporated into the draft resolution. B UD G E T I M PAC T: N/A AT TAC HM E NT S: Background Material R esolution R esolution Map Plan S et Plan S et Applicant L etter Memo Greenleaf Elementary Improvements PROJECT REVIEW Existing Conditions Property Location: 13333 Galaxie Avenue Legal Description: Parcel 1: The South 3/4 of the Southeast Quarter of the Northwest Quarter of Section 22, Township 115, Range 20. And The East 33 feet of the Southwest Quarter of the Northwest Quarter of Section 22, Township 115, Range 20, Dakota County, Minnesota, except the South 22 acres thereof. Parcel 2: All that part of the North 20 rods of the Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4) of Section 22, Township 115, Range 20, Dakota County, Minnesota, described as follows: Beginning at a point in the South line of the North 20 rods of the Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4) of said Section 22, distant 1315.64 feet Westerly of the Southeast corner of the said North 20 rods of the Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4); thence Westerly along the South line of the said North 20 rods of the Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4), a distance of 20.32 feet, more or less, to the Southwest corner of the said North 20 rods of the Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4); thence Northerly along the West line of the said Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4), a distance of 330 feet, more or less, to the Northwest corner of the said Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4); thence Easterly along the North line of the said Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4), a distance of 23.59 feet, more or less, to a point distant 1312.02 feet Westerly of the Northeast corner of the said Southeast Quarter (SE1/4) of the Northwest Quarter (NW1/4); thence Southerly 330 feet, more or less, to the point of beginning. Comprehensive Plan Designation INST-Institutional Zoning Classification P-Institutional Existing Platting Lot is currently unplatted. Current Land Use Elementary school Size: 30.86 acres Topography: Rolling Existing Vegetation Urban landscape in area of school on east side of site, heavily wooded on west side of site. Other Significant Natural Features N/A Adjacent Properties/Land Uses NORTH Large lot single family (uplatted) and Summerfield Townhomes Comprehensive Plan LD-Low Density Residential, 2-6 units/acre Zoning/Land Use R-1 (Sing fam, 40,000 sf min. lot) and M-3C (Multi- fam, 3-6 units/acre) SOUTH Eagle Hills 3rd Addn Comprehensive Plan LD-Low Density Residential, 2-6 units/acre Zoning/Land Use R-3 – Single family residential, 11,000 sf min. lot EAST Greenleaf 2nd Addition Comprehensive Plan LD-Low Density Residential, 2-6 units/acre Zoning/Land Use R-3 – Single family residential, 11,000 sf min. lot WEST Oakwood Hills and Cherry Oak Estates Comprehensive Plan LD-Low Density Residential, 2-6 units/acre Zoning/Land Use R-3 – Single family residential, 11,000 sf min. lot Planning Commission Recommendation: The Planning Commission will consider this item at its December 6, 2017, meeting. The following motion, with conditions, will be considered: Recommend approval of the Site Plan for driveway modifications and parking lot improvements, subject to compliance with all City codes and the following conditions: 1. The civil plans including grading, drainage, utilities and storm water management are subject to final review and approval of the City Engineer; release of the Natural Resources Management Permit (NRMP) financial guarantee is subject to compliance with the final approved plans. 2. The landscape plan, including infiltration basin plantings, are subject to final review and approval by the Natural Resources Coordinator. 3. A nursery bid list shall be submitted that confirms that the value of the landscape plantings meets or exceeds 2-1/2% of the value of the construction of the building based on Means Construction Data; release of the NRMP financial guarantee is subject to compliance with the 2-1/2% value requirement. 4. The petitioner shall execute an Infiltration Maintenance Agreement to ensure the long-term maintenance of the underground storm water infiltration structures prior to release of the NRMP financial guarantee. CITY OF APPLE VALLEY RESOLUTION NO. 2017 - ___ FINAL PLAT AND WAIVER OF DEVELOPMENT AGREEMENT GREENLEAF ELEMENTARY SCHOOL WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision and platting of land within its borders; and WHEREAS, application has been made to the City to approve a final plat which serves to plat a metes and bounds described property into a single parcel; and WHEREAS, pursuant to Section 153.34 of the Apple Valley Code of Ordinances, provision is made to approve a plat without benefit of a public hearing, provided the plat does not create additional lots or new streets and is not defined as a subdivision pursuant to Minnesota Statutes 462.352. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the final plat of the following described plat of land is found to comply with the applicable standards of Chapter 153 of the City Code and is hereby approved, waiving the requirement for a development agreement, and that the Mayor and City Clerk are authorized to sign the same, to wit: GREENLEAF ELEMENTARY SCHOOL BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said plat shall be filed with the Dakota County Recorder within sixty (60) days of the certified release from the City Offices or such approval shall be null and void. BE IT FURTHER RESOLVED, as a condition of this final plat approval, no Certificate of Occupancy for any new structure or addition to any existing structure on the property shall be issued until the City receives confirmation of the recording of the plat at the Dakota County Recorder’s Office. ADOPTED this 14th day of December, 2017. __________________________________ Mary Hamann-Roland, Mayor 2 ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk CERTIFICATE As Apple Valley City Clerk, I hereby certify that the foregoing is a true and correct copy of a resolution adopted by the City Council and the final plat is hereby released for recording with the Dakota County Recorder this _____ day of _____________________, _______. ____________________________________ Pamela J. Gackstetter, City Clerk 3 4 CITY OF APPLE VALLEY RESOLUTION NO. 2017-__ A RESOLUTION APPROVING SITE PLAN FOR GREENLEAF ELEMENTARY SCHOOL PHASE 2 SITE IMPROVEMENTS AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Chapter 155 of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that development plans require the specific review and approval by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of a site plan has been requested for the above referenced project; and WHEREAS, the Apple Valley Planning Commission reviewed the development plans and made a recommendation as to their approval at a public meeting held on December 6, 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the site plan for the Greenleaf Elementary School Phase 2 Site Improvements is hereby approved, subject to all applicable City Codes and standards and the following conditions: 1. The Site Plan Approval shall be applicable to property addressed as 13333 Galaxie Avenue (to be final platted as Lot 1, Block 1, Greenleaf Elementary School). 2. The property shall be platted prior to issuance of the certificate of occupancy for the first completed building addition. 3. ISD 196 shall execute an Infiltration Basin Design and Maintenance Agreement with the City to ensure the long-term operation of the underground storm water structure. 4. Construction shall occur in conformance with the site, finishing and geometric plan dated September 19, 2017, including parking lot paving and a non- surmountable concrete curb and gutter around the entire perimeter with a minimum driveway approach radius of 15' at each public street, and a valley gutter at the edge of the street pavement, subject to the following conditions: a. A nursery bid list shall be submitted that confirms that the value of the landscape plantings meets or exceeds 2-1/2% of the value of the 2 construction activity. Release of the Natural Resources Management Permit (NRMP) is subject to compliance with the 2-1/2% value requirement. b. The landscape plan is subject to final review and approval of the Natural Resources Coordinator prior to issuance of the building permit. 5. Construction shall occur in conformance with the elevation plan received in City Offices on August 14, 2017. 6. The City Engineer shall review and approve the final grading, drainage, utility and stormwater management plans. Release of the NRMP financial guarantee is subject to compliance with the final approved plans. 7. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the following: a. The property owner shall submit a copy of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. b. A staging and temporary parking plan shall be reviewed and approved by the City Engineer. 8. Any site lighting shall consist of downcast, shoebox lighting fixtures or wall- packs with deflector shields which confines the light to the property. The lighting plan shall be reviewed and approved by the Planner prior to issuance of the building permit. 9. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the installation of any signs. 10. Construction shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to Saturdays from 8:00 a.m. to 5:00 p.m. 11. Earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend earthmoving activities shall be limited to Saturdays from 8:00 a.m. to 5:00 p.m. 3 12. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 13. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 14. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED by the City Council of the City of Apple that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal. ADOPTED this 14th day of December, 2017. __________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk 4 CERTIFICATE I, Pamela J. Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on November 6, 2017, the original of which is in my possession, dated this _____day of ______________________, 20__ . ____________________________________ Pamela J. Gackstetter, City Clerk SITECEDAR AVE132ND ST W GALAXIE AVEMCANDREWS RD 135TH ST W FOLIAGE AVEGEORGIA DR130 TH ST W 133RD ST W129THSTW UPPER 136 TH ST WCEDAR AVE SB RAMPGARRETT AVEHIGHWAY 77 SERVICE RDFAIRLAWN AVE131ST CIR GLASGOW LNGARR E T T L N FL I N T L N 134T H S T WGOSSAMERWAY1 37THCTFORDHAMAVEC E D ARAVENBRAMP GEM S T O N E CT GARNERLNMCANDREWSRDRAMP138TH ST W GARDENIA PATHGEYSERPATHG A L L ERIAPLGARDENIA CTGARNET AVEF ORDHAMCTGENEVAWAYGARV IN BROOKLN FLAGSTAFFAVEFAIRLAWN CTGAMMA WAY GEORGIAC IR GLEN WAY GERMANE AVEGALLERIACTGALENA W A YGAB LE LN FOREST CT GLENHAVE N CTFLORAL AVEF R O S T P O I N TWAY132ND S T R E E T C T GRAND OAK CT133RD CT1 3 1 S T S T W FLORAL CT135TH STREET CTCEDAR AVEMCANDREWS RD RAMPFORDHAMAVEMCANDREWS RD RAMPFORDHAMCTGREENLEAFELEMENTARY µLOCATION MAP ^ SITE GALAXIE AVEFOLIAGE AVE1 2 9 T HSTWGEORGIA DR130THST W UPPER 136T H ST W FLEET W O O D A VEGRANADAAVEFL I N T LN131STCIRGLASGOWLNFLORAL AVEGLADIOLA WAY GARR E T T LNGLAZIER CT1 37THCTF O LIAGE CT FORDHAMAVEGEMSTONECT GA R NERLN F O RDHAMCTGARDENIAPATHGEYSERPATHGA L LERIAPLGARDE NIA CTGARNETAVEGARVINBROOKLN F R A NCHISEAVEGIBRALT A R TE RGLEN CT FAIRLAWN CTP R IVATERDG A M MAWAYGEORGIACIRGALENA W A Y GLEN W A YGABLE LN 134TH C TGRAND OAK CT133RD CT128TH STREET CT FLORAL CTFLAIR CTFLAMINGO CTGARRETT AVE137TH S T W 135TH ST W FLAGSTAFFAVEFORDHAM CT138TH ST W FORDHAMAVE13 1STST W 133RD STW FLAGSTAFF AVE133RD ST W 132ND ST W 1 3 2 N D ST W GALAXIE AVEMCANDREWS RD CO RD 38 135TH ST WFOLIAGEAVE133RDST W GE O R G I A D R130TH ST W F L A G STAFFAVE1 2 9 T HSTW FAIRLAWN AVEFLORIDA CTCEDAR AVE TH 77P P P P P P R-2 R-2 R-3 R-3 NCC R-3 R-3 R-5 R-3 R-3 R-3 R-3 R-3 R-1 R-3 R-3 R-3 R-3 R-3 R-5 R-1 R-3 R-3 R-3 R-3 R-3 R-3 R-3 R-3R-3 R-3 R-1 R-3 R-3 R-3 R-3 R-3 M-6B M-3A R-CL M-3C M-3A M-7C M-3C M-3B R-CL R-CL M-8C PD-138 2 2 6 2 5 2 2 7 6 4 3 1 6 6 1 6 µ GREENLEAFELEMENTARY ZONING MAP ^ Greenleaf Elementary School Site Improvements SITE 133rd St W New Parent Lane Remove Existing North Driveway New U/G Storm Water Storage Structure R3R3R1R1R3P1R1P3R3R3P2P5R7P10P1P3P3P3R1R1R1R1R1R1R1R2R2R2R2R2R2P15R2R2R2R2R2R2R2R2R3R3R3R3R1R3P1P3P3P1P1P3R3R3P3R3P10R3R3P6P2P6P2P6P2P2P16R4P2P2R4R7P2P2R5R5R8R6X1P16R12R8R8P5R12R12P4R12R4R9R13R6R10P7X3P8X3P11P10P10P13P13P14P14P15R11P10P15X2R11R12P16P16P16P8X1X2R12X2P19P19P19R14R4P17P18P20R12TIMBERS MAY BE SALVAGED TORECONSTRUCT WALL.FURNISH NEW MATERIALS AS REQUIRED.MATCH EXISTING.CONTACT AND COORDINATE WITH LOCALUTILITY FOR ADJUSTMENT TO CABLE LINECONTACT AND COORDINATE WITH LOCALUTILITY FOR ADJUSTMENT TO GAS LINEP6X3P15R11P6R7X3REMOVE AND REPLACEBITUMINOUS AS REQUIREDTO CONSTRUCT STORM SEWERREMOVE AND REPLACEBITUMINOUS AS REQUIREDTO CONSTRUCT STORM SEWERP6R3R1R5R1R2R3P3P2P3P1P1P2LANDSCAPE ARCHITECTURE SITE PLANNING CIVIL ENGINEERINGANDERSON - JOHNSONASSOCIATES,INC.7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN 55427FAX (763) 544-0531 PH (763) 544-7129DateRegistration NumberCheckDrawnDate:CommI hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofRevisionsDescription Date NumScale:North7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 3308SITE REMOVALS PLANDAVID A. REY08/14/174018015231208/14/17BJDDAR1" = 20'GC1.1MINNESOTAPROFESSIONAL ENGINEERISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLS13333 GALAXIE AVENUE,APPLE VALLEY, MINNESOTA 55124GREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITIONSNOTES:LEGENDCONCRETE PAVEMENT REMOVALSCONCRETE CURB AND GUTTER REMOVALSBITUMINOUS PAVEMENT REMOVALSRETAINING WALL REMOVALSTREE REMOVALSMASS TREE / SHRUB/ LANDSCAPE AREA REMOVALSSAWCUTREMOVALS KEY NOTEPROPERTY LINE1. REFER TO SHEET GC1.3, GRADING PLAN, FOR GENERAL NOTES.2. MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING VEGETATION AND SITE FEATURES(CURBS, WALKS, PAVEMENTS, OVERHEAD AND UNDERGROUND UTILITIES, SIGNAGE, FENCING,ROADWAYS, ETC.) WHICH ARE TO REMAIN.3. REPAIR OR REPLACE EXISTING PROPERTY AND SITE FEATURES, INCLUDING GRASS ANDVEGETATION, WHICH IS TO REMAIN THAT IS DAMAGED BY THE WORK, TO OWNER'SSATISFACTION AND AT NO ADDITIONAL COST TO THE OWNER.4. VISIT THE SITE PRIOR TO BIDDING; BE FAMILIAR WITH ACTUAL CONDITIONS IN THE FIELD.EXTRA COMPENSATION WILL NOT BE ALLOWED FOR CONDITIONS WHICH COULD HAVE BEENDETERMINED OR ANTICIPATED BY EXAMINATION OF THE SITE, THE CONTRACT DRAWINGS ANDTHE INFORMATION AVAILABLE PERTAINING TO EXISTING SOILS, UTILITIES AND OTHER SITECHARACTERISTICS.5. THE CONTRACTOR SHALL HIRE THE SERVICES OF A UTILITY LOCATOR COMPANY TO LOCATEALL PRIVATELY OWNED UTILITIES THAT MAY BE DISTURBED BY CONSTRUCTION OPERATIONS.KEY NOTE LEGENDREMOVE CONCRETE PAVEMENT TO NEAREST JOINTREMOVE CONCRETE CURB AND GUTTER / VALLEY GUTTERREMOVE BITUMINOUS PAVEMENTREMOVE TRAFFIC CONTROL SIGN AND POSTREMOVE TREEREMOVE STORM SEWERREMOVE STORM SEWER STRUCTUREREMOVE LANDSCAPING (MULCH, SHRUBS, ETC.)REMOVE FLAGPOLEREMOVE SANITARY STRUCTUREREMOVE WOODEN WALLSAWCUTREMOVE CONCRETE WALL AND RELATEDREMOVE DECORATIVE BRICKPROTECT CONCRETE PAVEMENTPROTECT CONCRETE CURB AND GUTTER / VALLEY GUTTERPROTECT BITUMINOUS PAVEMENTPROTECT TRAFFIC CONTROL SIGN AND POSTPROTECT TREEPROTECT STORM SEWERPROTECT STORM SEWER STRUCTUREPROTECT SANITARY SEWERPROTECT SANITARY SEWER STRUCTUREPROTECT WATERMAINPROTECT HYDRANTPROTECT GATE VALVEPROTECT WOODEN WALLPROTECT LANDSCAPING (MULCH, SHRUBS, ETC.)PROTECT UNDERGROUND UTILITYPROTECT STRUCTURE (INCLUDING FOUNDATION AND FOOTINGS)PROTECT STOOPPROTECT UTILITY BOX AND RELATEDSALVAGE FOR OWNER (BENCHES, FURNISHINGS ETC.)RELOCATE MEMORIAL PLAQUE AT LOCATION DETERMINED BYOWNERREFER TO ARCHITECTURAL PLANS FOR TREATMENTREFER TO ELECTRICAL PLANS FOR TREATMENTREFER TO SHEET GC1.4 UTILITY PLAN FOR TREATMENTR1R1R2R3R4R5R6R7R8R9R10R11P1P2P3P4P5P6P7P8P9P10P11P12P13P14P15P16P17X1X2R12R13R14P18P19X3P20ADDENDUM #1 08/23/17 1PHASE I WORK(ALL OTHER WORK IN PHASE II)2PR #2 09/19/17 2 PROPOSED BUILDING ADDITION17GC2.1MATCH AND ALIGN WITHEXISTING CURB AND GUTTER14GC2.113GC2.118GC2.118GC2.113GC2.115GC2.116GC2.114GC2.114GC2.114GC2.116GC2.1MATCH AND ALIGN EXISTING CURBAND GUTTER.MATCH GUTTER FLOW LINES16GC2.114GC2.1MATCH AND ALIGN WITHEXISTING CURB AND GUTTERMATCH AND ALIGN WITHEXISTING CURB AND GUTTERMATCH AND ALIGN WITHEXISTING CURB AND GUTTER23GC2.1MATCH AND ALIGN WITHEXISTING CURB AND GUTTERMATCH AND ALIGN WITHEXISTING CURB AND GUTTER14GC2.1SINGLE WHITE4" PAINT STRIPEALIGN WITHEXISTING WALKALIGN WITHEXISTING WALKALIGN WITHEXISTING WALKMATCH AND ALIGN WITHEXISTING CURB AND GUTTERALIGN WITHEXISTING WALKREFER TO ARCH PLANSFOR DIMENSIONS AND LAYOUTALIGN WITHEXISTING WALKALIGN WALK WITHCORNER OF BUILDINGALIGN WITHEXISTING WALKDOUBLE YELLOW4" PAINT STRIPE16GC2.12'X8' PANEL WITH 2'GAP BETWEEN PANELS (TYP.)R19.50' R15.00'13GC2.1PAINTEDDIRECTIONALARROW (TYP.)14.00'38.00'R30.00'R50.00'24.00'ALIGN WALK WITHSTOOPR5.00' (TYP.)ALIGN WALK WITHCORNER OF BUILDING6' WALK6' WALKR45.00'R15.00'R25.00'R15.00'TIMBER WALL, MATCHEXISTING CONSTRUCTIONREBUILD EXISTING WALLAS REQUIRED.MATCH EXISTING CONSTRUCTIONAND MATERIALS.FIELD VERIFY.2'X10' PAINTEDSTOP BAR(TYP')PROPERTY CORNER = BASE POINT FOR DIMENSIONS5.00'BASELINE FOR DIMENSIONINGALL DIMENSIONS AREPARALLEL OR PERPINDICULARUNLESS OTHERWISE NOTED19GC2.113GC2.117GC2.117GC2.117GC2.117GC2.117GC2.117GC2.118GC2.118GC2.118GC2.1DOUBLE YELLOW4" PAINT STRIPE16GC2.189°51'39"R5.00' ( T Y P.)5.00'10' WALK14GC2.18' WALK98.96'(SIMILAR TO - MATCHEXISTING CURB STYLE)(SIMILAR TO - MATCHEXISTING CURB STYLE)19GC2.1GC2.123GC2.12443.61'17.01'19GC2.1REFER TO ARCHITECTURALPLANS FOR FLAG POLE13GC2.113GC2.11AP1UA3EP2AT4AT4EP5AN3SP8CA5PPR30.00'5.00'14GC2.1R200.00'R230.00'36.00'165°0'0"P.I.98.96'SINGLE WHITE4" PAINT STRIPER37.00'R29.00'R20.00'P.I.74°51'39"RESTORE BITUMINOUS STREETPAVEMENT AS REQUIRED FOLLOWINGSTORM SEWER CONSTRUCTIONRESTORE BITUMINOUS STREETPAVEMENT AS REQUIRED FOLLOWINGSTORM SEWER CONSTRUCTIONR8.00'41.04'191.16'R8.02'20GC2.1A20GC2.1B20GC2.1B24GC2.123GC2.113GC2.116GC2.1ALIGN WITHEXISTING WALK14GC2.1MATCH AND ALIGN WITHEXISTING CURB AND GUTTER17GC2.11TALANDSCAPE ARCHITECTURE SITE PLANNING CIVIL ENGINEERINGANDERSON - JOHNSONASSOCIATES,INC.7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN 55427FAX (763) 544-0531 PH (763) 544-7129DateRegistration NumberCheckDrawnDate:CommI hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofRevisionsDescription Date NumScale:North7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 3308SITE & FINISHING & LANDSCAPINGPLAN DAVID A. REY08/14/174018015231208/14/17BJDDAR1" = 20'GC1.2MINNESOTAPROFESSIONAL ENGINEERISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLS13333 GALAXIE AVENUE,APPLE VALLEY, MINNESOTA 55124GREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITIONSNOTES:LEGENDREFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM)PROPOSED CONCRETE WALKPROPOSED LIGHT DUTY BITUMINOUS PAVEMENTPROPOSED HEAVY DUTY BITUMINOUS PAVEMENTAPPROXIMATE SOD LIMITSPROPOSED RETAINING WALLPROPOSED CHAIN LINK FENCINGPROPOSED TRAFFIC CONTROL SIGNPROPOSED MANHOLE (MH)PROPOSED CATCH BASIN (CB)PROPOSED FLAGPOLE - REFER TO ARCHITECTURAL PLANSPROPOSED SHRUBSPROPOSED SHRUB/MULCH BEDPROPOSED DECIDUOUS TREEPROPOSED HERBACEOUS PLANTSPROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANSPROPERTY LINE1. REFER TO SHEET GC1.3, GRADING PLAN, FOR GENERAL NOTES.2. CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY SAME BEFORE FIELD LAYOUT.3. SIGNAGE SHALL GENERALLY BE INSTALLED 18" BEHIND THE BACK OF CURB.4. ALL DISTURBED AREAS OUTSIDE THE BUILDING PAD WHICH ARE NOT DESIGNATED TO BEPAVED SHALL RECEIVE AT LEAST 6" OF TOPSOIL AND SHALL BE SODDED.5. WHERE NEW SOD MEETS EXISTING TURF, EXISTING TURF EDGE SHALL BE CUT TO ALLOW FORA CONSISTENT, UNIFORM STRAIGHT EDGE. JAGGED OR UNEVEN EDGES WILL NOT BEACCEPTABLE. REMOVE TOPSOIL AT JOINT BETWEEN EXISTING AND NEW AS REQUIRED TOALLOW NEW SOD SURFACE TO BE FLUSH WITH EXISTING.6. FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE ANACCEPTABLE TURF, THE CONTRACTOR SHALL RE-SOD ALL APPLICABLE AREAS, AT NOADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER.1GC2.113GC2.118GC2.117GC2.119GC2.123GC2.120GC2.110GC2.111GC2.112GC2.122GC2.121GC2.126GC2.125GC2.1ADDENDUM #1 08/23/17 1PHASE I WORK(ALL OTHER WORK IN PHASE II)2PR #2 09/19/17 22 997998999999999100010001000 100110011001100110021002100204.3100204.203.803.504.304.303.504.004.604.604.500.500.901.201.501.903.098.202.902.702.602.2100301.4100301.11003100401.101.300.800.6100499.3 ME01.5 ME00.500.500.301.501.602.101.902.502.501.400.800.103.703.703.503.302.802.601.901.699.700.202.004.604.604.601.8 ME01.8 ME01.4 ME01.2 ME01.8 ME02.2 ME03.7 ME03.8 ME03.4 ME02.9 ME03.0 ME03.5 ME03.8 ME03.8 ME04.6 ME04.0 ME02.6 ME01.6 ME02.8 ME04.4 ME04.4 ME04.3 ME04.2 ME04.0 ME03.7 ME01.8 ME01.8 ME01.7 ME01.5 ME01.5 ME01.1 ME01.7 ME02.2 ME02.3 ME02.2 ME01.4 ME00.7 ME00.5 ME99.3 ME99.1 ME98.5 ME98.7 ME98.2 ME98.1 ME97.6 ME98.4 ME98.1 ME98.6 ME98.4 ME98.3 ME98.3 ME97.8 ME97.2 ME96.5 ME97.4 ME96.8 ME96.6 ME96.0 ME96.0 ME97.4 ME97.2 ME97.1 ME97.0 ME97.1 ME00.4 ME98.8 ME98.1 ME98.3 ME98.6 ME98.9 ME98.3 ME98.8 ME99.4 ME99.5 ME00.2 ME98.298.098.398.799.399.698.998.797.297.397.597.697.597.797.697.997.898.198.003.098.198.398.298.698.598.998.802.202.603.103.102.001.500.900.399.399.201.199.700.101.899.099.599.900.100.600.801.000.600.200.101.201.200.403.201.298.002.802.803.203.403.102.802.703.404.103.999.299.499.399.699.502.301.100.900.700.599.199.498.899.902.201.899.199.8PROPOSED BUILDING ADDITIONFFE = 1004.6 = ARCH 100'-0"3GC1.34GC1.34GC1.3GEOTECHNICAL TABLELANDSCAPE ARCHITECTURE SITE PLANNING CIVIL ENGINEERINGANDERSON - JOHNSONASSOCIATES,INC.7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN 55427FAX (763) 544-0531 PH (763) 544-7129DateRegistration NumberCheckDrawnDate:CommI hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofRevisionsDescription Date NumScale:North7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 3308GRADING PLANDAVID A. REY08/14/174018015231208/14/17BJDDAR1" = 20'GC1.3MINNESOTAPROFESSIONAL ENGINEERISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLS13333 GALAXIE AVENUE,APPLE VALLEY, MINNESOTA 55124GREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITIONS1. ALL CONSTRUCTION MUST COMPLY WITH APPLICABLE STATE AND LOCAL ORDINANCES.2. THE CONTRACTOR WILL BE RESPONSIBLE FOR AND SHALL PAY FOR ALL CONSTRUCTIONSTAKING / LAYOUT.3. THE CONTRACTOR SHALL OBTAIN AND PAY FOR ALL RELATED CONSTRUCTION PERMITS,INCLUDING THE NPDES PERMIT FROM THE MPCA. SUBMIT A COPY OF ALL PERMITS TO THECITY.4. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC CONTROL SIGNAGE (CONSTRUCTIONZONES) NECESSARY TO CONSTRUCT PROPOSED IMPROVEMENTS. ALL SIGNAGE LAYOUTSMUST BE DESIGNED BY THE CONTRACTOR AND APPROVED BY LOCAL AUTHORITIES.5. INSTALL CONTROL FENCING AND BARRICADING AS NECESSARY TO PROTECT THE PUBLIC.6. INSPECT SITE AND REVIEW SOIL BORINGS TO DETERMINE EXTENT OF WORK AND NATURE OFMATERIALS TO BE HANDLED.7. REFER TO SPECIFICATIONS FOR DEWATERING REQUIREMENTS.8. CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY SAME BEFORE FIELD LAYOUT.9. REFER TO ARCHITECTURAL PLANS FOR BUILDING AND STOOP DIMENSIONS AND LAYOUT.10. REFER TO THE STORM WATER POLLUTION PREVENTION PLAN (SWPPP) NARRATIVE, PART OFSECTION 01 89 13, FOR EROSION CONTROL REQUIREMENTS. SECTION 31 00 00 SHALL BERESPONSIBLE FOR FULL IMPLEMENTATION OF THE SWPPP.11. MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSEDDIRT AND DEBRIS ON A DAILY BASIS. PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATIONAS A RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS.12. MAINTAIN DUST CONTROL DURING GRADING OPERATIONS.13. ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND LOCAL REGULATIONS.14. CONTRACTOR SHALL MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING SITE FEATURES(INCLUDING TURF AND VEGETATION) WHICH ARE TO REMAIN.15. PROPOSED CONTOURS AND SPOT ELEVATIONS ARE SHOWN TO FINISH GRADE UNLESSOTHERWISE NOTED.16. PROPOSED ELEVATIONS SHOWN TYPICALLY AS 99.1 OR 99 SHALL BE UNDERSTOOD TO MEAN999.1 OR 999.17. SPOT ELEVATIONS SHOWN IN PARKING LOTS, DRIVES AND ROADS INDICATE GUTTER GRADES,UNLESS NOTED OTHERWISE. SPOT ELEVATIONS WITH LABELS OUTSIDE THE BUILDINGPERIMETER INDICATE PROPOSED GRADES OUTSIDE THE BUILDING. SPOT ELEVATIONS WITHLABELS INSIDE THE BUILDING PERIMETER INDICATE PROPOSED FINISH FLOOR ELEVATIONS.18. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR DETERMINING QUANTITIES OF CUT,FILL AND WASTE MATERIALS TO BE HANDLED, AND FOR AMOUNT OF GRADING TO BE DONE INORDER TO COMPLETELY PERFORM ALL WORK INDICATED ON THE DRAWINGS. IMPORTSUITABLE MATERIAL AND EXPORT UNSUITABLE / EXCESS / WASTE MATERIAL AS REQUIRED. ALL COSTS ASSOCIATED WITH IMPORTING AND EXPORTING MATERIALS SHALL BE INCIDENTALTO THE CONTRACT.19. NO FINISHED SLOPES SHALL EXCEED 4' HORIZONTAL TO 1' VERTICAL (4:1), UNLESSOTHERWISE NOTED.20. ALL DISTURBED AREAS OUTSIDE THE BUILDING PAD WHICH ARE NOT DESIGNATED TO BEPAVED SHALL RECEIVE AT LEAST 6" OF TOPSOIL AND SHALL BE SODDED.21. WHERE NEW SOD MEETS EXISTING SOD, EXISTING SOD EDGE SHALL BE CUT TO ALLOW FOR ACONSISTENT, UNIFORM STRAIGHT EDGE. JAGGED OR UNEVEN EDGES WILL NOT BEACCEPTABLE. REMOVE TOPSOIL AT JOINT BETWEEN EXISTING AND NEW AS REQUIRED TOALLOW NEW SOD SURFACE TO BE FLUSH WITH EXISTING.22. FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE ANACCEPTABLE TURF, THE CONTRACTOR SHALL RE-SOD ALL APPLICABLE AREAS, AT NOADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER.23. ANY MANHOLE, CATCH BASIN, STORM SEWER, SANITARY SEWER, DRAINTILE OR OTHERPOTENTIAL SOURCE FOR CONTAMINATION SHALL BE INSTALLED AT LEAST 10 FEETHORIZONTALLY FROM ANY WATERMAIN PER MINNESOTA PLUMBING CODE. THIS ISOLATIONDISTANCE SHALL BE MEASURED FROM THE OUTER EDGE OF THE PIPE TO THE OUTER EDGE OFTHE CONTAMINATION SOURCE (OUTER EDGE OF STRUCTURES OR PIPING OR SIMILAR).24. LOCATE ALL EXISTING UTILITIES, VERIFY LOCATION, SIZE AND INVERT ELEVATION OF ALLEXISTING UTILITIES. VERIFY LOCATIONS, SIZES AND ELEVATIONS OF SAME BEFOREBEGINNING CONSTRUCTION.25. CONTRACTOR SHALL MAINTAIN DRAINAGE FROM EXISTING BUILDING AT ALL TIMES. PROVIDETEMPORARY STORM SEWER (INCLUDING, BUT NOT LIMITED TO, CATCH BASINS, MANHOLES,PIPING, ETC.) AS REQUIRED. EXISTING STORM SEWER SHALL NOT BE REMOVED UNTILTEMPORARY OR PERMANENT STORM SEWER IS INSTALLED AND FUNCTIONAL. COORDINATEALL REMOVALS WITH APPROPRIATE TRADES (SITE UTILITY CONTRACTOR, MECHANICALCONTRACTOR, ETC.) AS REQUIRED.GENERAL NOTESLEGENDREFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM)EXISTING CONTOUREXISTING SPOT ELEVATIONPROPOSED CONTOURPROPOSED SPOT ELEVATIONME = MATCH EXISTINGPROPOSED GRADING LIMITSPROPOSED SAND SUBBASE AT FROST FOOTED STOOPSAPPROXIMATE SOIL BORING LOCATIONPROPOSED MANHOLE (MH)PROPOSED CATCH BASIN (CB)PROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANSPROPERTY LINE1GC2.11.)TOP NUT OF FIRE HYDRANT ON WEST SIDE OF PARKING LOT SOUTH SIDE OF SCHOOL, 50 FEET+- SOUTHEAST OF THE SOUTHEAST CORNER OF SCHOOL BUILDING.Elevation = 1004.28 feet2.)TOP NUT OF FIRE HYDRANT NORTH SIDE OF SCHOOL, AT END OF DRIVEWAY.Elevation = 1006.02 feet3.)TOP OF CONCRETE INSIDE DOOR NUMBER ONE (MAIN ENTRANCE).Elevation = 1004.67 feetBENCHMARKS (FIELD VERIFY BEFORE USING)100298.74GC2.111ADDENDUM #1 08/23/17 1PHASE I WORK(ALL OTHER WORK IN PHASE II) 997998999999999100010001000 100110011001100110021002100204.3100204.203.803.504.304.303.504.004.604.604.500.500.901.201.501.903.098.202.902.702.602.2100301.4100301.11003100401.101.300.800.6100499.3 ME01.5 ME00.500.500.301.501.602.101.902.502.501.400.800.103.703.703.503.302.802.601.901.699.700.202.004.604.604.601.8 ME01.8 ME01.4 ME01.2 ME01.8 ME02.2 ME03.7 ME03.8 ME03.4 ME02.9 ME03.0 ME03.5 ME03.8 ME03.8 ME04.6 ME04.0 ME02.6 ME01.6 ME02.8 ME04.4 ME04.4 ME04.3 ME04.2 ME04.0 ME03.7 ME01.8 ME01.8 ME01.7 ME01.5 ME01.5 ME01.1 ME01.7 ME02.2 ME02.3 ME02.2 ME01.4 ME00.7 ME00.5 ME99.3 ME99.1 ME98.5 ME98.7 ME98.2 ME98.1 ME97.6 ME98.4 ME98.1 ME98.6 ME98.4 ME98.3 ME98.3 ME97.8 ME97.2 ME96.5 ME97.4 ME96.8 ME96.6 ME96.0 ME96.0 ME97.4 ME97.2 ME97.1 ME97.0 ME97.1 ME00.4 ME98.8 ME98.1 ME98.3 ME98.6 ME98.9 ME98.3 ME98.8 ME99.4 ME99.5 ME00.2 ME98.298.098.398.799.399.698.998.797.297.397.597.697.597.797.697.997.898.198.003.098.198.398.298.698.598.998.802.202.603.103.102.001.500.900.399.399.201.199.700.101.899.099.599.900.100.600.801.000.600.200.101.201.200.403.201.298.002.802.803.203.403.102.802.703.404.103.999.299.499.399.699.502.301.100.900.700.599.199.498.899.902.201.899.199.8PROPOSED BUILDING ADDITIONCB 4RIM = 998.0INV. = 990.60 EINV. = 994.15 NINV. = 995.50 (FD-3)INV. = 986.60 (4' SUMP)48" IDR-3067-VCB 2RIM = 1000.6INV. = 995.6048" IDR-2501CB 3RIM = 999.9INV. = 994.00INV. = 995.00 (DT-2)48" IDR-3067-VCB 1 (EXISTING)RIM = 998.0INV. = 992.9 NE (FIELD VERIFY)INV. = 993.0 SW (FIELD VERIFY)INV. = 993.1 S (FIELD VERIFY)INV. = 993.4 N (FIELD VERIFY)INV. = 994.00 WINV. = 994.50 (DT)CONNECT TO EXISTING STRUCTURE.RECONSTRUCT CASTING, RINGS ANDTOP SLAB. EXISTING CASTING MAYBE REUSED. ROTATE TOP SLAB/CASTINGTO BE IN LINE WITH CURB AND GUTTER.MH 2RIM = 1000.4INV. = 992.9048" IDR-1642MH 1RIM = 998.0INV. = 991.8048" IDR-1642CONSTRUCT MH OVEREXISTING SANITARY SEWER53' - 4" PVC @ 2.08%205' - 4" PVC @ 2.08%159' - 12" RCP @ 1.06%116' - 12" RCP @ 1.38%MH 101RIM = 999.8INV. = 994.71SINV. = 995.91 WINV. = 996.83 (DT)48" IDR-1642BS 1INV. = 997.16 = MECH '92-7"24 DFUSFFE = 1004.6 = ARCH 100'-0"BD 1INV. = 1000.6 = MECH '96-0"3,660 SF5GC2.1AAAAA1GC2.11GC2.11GC2.11GC2.11GC2.12GC2.11RECONSTRUCT CASTING, RINGSAND TOP SLAB. PROVIDE NEENAHR-3067-C CASTING IN VALLEY GUTTER.A1GC2.11GC2.1PROVIDE BACKWATERVALVE AT DT CONNECTION6GC2.1MH 102RIM = 1002.8INV. = 997.60 EINV. = 1000.10 WIV. = 998.10 (DT)48" IDR-164225' - 12" PVC @ 2.00%5GC2.14GC2.14GC2.17GC2.1ADJUST GATE VALVETO FINISH GRADE5.00'5.00'2GC2.1UGS 1 BOTTOM OF ROCK = 989.65INV. = 990.40HWL = 995.37MH 103RIM = 998.8INV. = 990.32 EINV. = 991.67 W60" IDR-1642MH 104RIM = 999.4INV. = 990.60 WINV. = 993.85 NINV. = 986.60 (4' SUMP)48" IDR-1642CB 5RIM = 995.8INV. = 989.70 S (FIELD VERIFY)INV. = 990.10 W60" IDREUSE EXISTING CASTING53' - 12" RCP @ 1.06%4' - 15" PVC @ 2.50%INV. = 990.5015' - 15" RCP @ 1.00%INV. = 990.504' - 15" PVC @ 2.50%135' - 12" RCP @ 0.61%INV. = 991.704' - 12" PVC @ 0.61%PROVIDE BACKWATERVALVE AT DT CONNECTION6GC2.12GC2.21GC2.2CONCRETE TRUCKWASHOUT AREALANDSCAPE ARCHITECTURE SITE PLANNING CIVIL ENGINEERINGANDERSON - JOHNSONASSOCIATES,INC.7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN 55427FAX (763) 544-0531 PH (763) 544-7129DateRegistration NumberCheckDrawnDate:CommI hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofRevisionsDescription Date NumScale:North7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 3308UTILITY &EROSION CONTROL PLANDAVID A. REY08/14/174018015231208/14/17BJDDAR1" = 20'GC1.4MINNESOTAPROFESSIONAL ENGINEERISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLS13333 GALAXIE AVENUE,APPLE VALLEY, MINNESOTA 55124GREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITIONS1. REFER TO SHEET GC1.3, GRADING PLAN, FOR GENERAL NOTES.2. ALL SANITARY SEWER PIPE SHALL BE PVC PIPE (ASTM D 3034, SDR 26), UNLESS OTHERWISENOTED. SANITARY SEWER INSTALLATION SHALL BE IN ACCORDANCE WITH ASTM D2321.3. ALL STORM SEWER PIPE SHALL BE RCP, CLASS III (MIN.), WITH FLEXIBLE WATERTIGHT JOINTSIN ACCORDANCE WITH ASTM C-361 OR PVC PIPE (ASTM D3034, SDR 35) INSTALLED INACCORDANCE WITH ASTM D2321, UNLESS OTHERWISE NOTED.4. FLEXIBLE JOINTS AT STORM SEWER PIPE CONNECTIONS TO STRUCTURES:a. IN ACCORDANCE WITH MINNESOTA PLUMBING CODE, PROVIDE FLEXIBLE JOINTS AT ALLPIPE CONNECTIONS TO ALL STORM SEWER STRUCTURES.b. ACCEPTABLE MANUFACTURERS / PRODUCTS:i.FERNCO, “CONCRETE MANHOLE ADAPTORS” OR “LARGE-DIAMETER WATERSTOPS”ii. PRESS-SEAL, WATERSTOP GROUTING RINGS”iii. OR APPROVED EQUAL.5. ANY MANHOLE, CATCH BASIN, STORM SEWER, SANITARY SEWER, DRAINTILE OR OTHERPOTENTIAL SOURCE FOR CONTAMINATION SHALL BE INSTALLED AT LEAST 10 FEETHORIZONTALLY FROM ANY WATERMAIN PER MINNESOTA PLUMBING CODE. THIS ISOLATIONDISTANCE SHALL BE MEASURED FROM THE OUTER EDGE OF THE PIPE TO THE OUTER EDGE OFTHE CONTAMINATION SOURCE (OUTER EDGE OF STRUCTURES OR PIPING OR SIMILAR).6. LOCATE ALL EXISTING UTILITIES, VERIFY LOCATION, SIZE AND INVERT ELEVATION OF ALLEXISTING UTILITIES. VERIFY LOCATIONS, SIZES AND ELEVATIONS OF SAME BEFOREBEGINNING CONSTRUCTION.7. PRIOR TO CONSTRUCTION OF PROPOSED BUILDING UTILITY SERVICES (STORM, SANITARYSEWER), VERIFY ALL PROPOSED BUILDING UTILITY SERVICE PIPE SIZES, LOCATIONS ANDELEVATIONS WITH MECHANICAL PLANS. COORDINATE CONSTRUCTION AND CONNECTIONSWITH MECHANICAL CONTRACTOR.8. CONTRACTOR SHALL STAKE LIMITS OF WALKS AND CURBING PRIOR TO INSTALLATION OFCATCH BASINS AND MANHOLES. MANHOLE LOCATIONS SHALL BE ADJUSTED TO AVOIDPLACEMENT OF THESE STRUCTURES IN WALKS AND CURB AND GUTTER. CURB AND GUTTERSHALL BE STAKED TO ALLOW CURB INLET TYPE CATCH BASINS TO BE PROPERLY LOCATED INLINE WITH CURBING.9. REFER TO SWPPP NARRATIVE (SECTION 01 89 13) FOR CONSTRUCTION SEQUENCING ANDEROSION CONTROL REQUIREMENTS.10. MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSEDDIRT AND DEBRIS ON A DAILY BASIS. PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATION ASA RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS.11. MAINTAIN DUST CONTROL DURING GRADING OPERATIONS.12. ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND OTHER LOCALREGULATIONS.13. IF EROSION AND SEDIMENT CONTROL MEASURES TAKEN ARE NOT ADEQUATE AND RESULT INDOWNSTREAM SEDIMENT, THE CONTRACTOR SHALL BE RESPONSIBLE FOR CLEANING OUTDOWNSTREAM STORM SEWERS AS NECESSARY, INCLUDING ASSOCIATED RESTORATION.14. SEDIMENT CONTROL DEVICE AT STORM SEWER INLETS. AT THE INLETS TO ALL STORM SEWERSTRUCTURES, PROVIDE A PRODUCT FROM THE FOLLOWING LIST. ACCEPTABLE PRODUCTS:A. WIMCO TOP SLAB™ MODEL RD 27.B. INFRASAFE® SEDIMENT CONTROL BARRIER, DISTRIBUTED BY ROYAL ENVIRONMENTALSYSTEMS, INC. SCB'S SHALL BE SIZED SPECIFICALLY FOR THE STRUCTURE ANDCASTING SPECIFIED. SCB'S SHALL BE EQUIPPED WITH FRAME AND PERFORATEDSHROUD AND SHALL BE WRAPPED ON THE OUTSIDE, COVERING THE PERFORATED WALLONLY, WITH A GEOTEXTILE SOCK.C. DANDY BAG® OR DANDY BAG II® DISTRIBUTED BY BROCK WHITE COMPANY, ST. PAUL,MN (615) 647-0950. DANDY BAG SHALL BE USED ONLY FOR CURB INLETS AFTERPAVEMENT (BINDER COURSE OR WEAR COURSE) IS INSTALLED OR AT EXISTING PAVEDAREAS.D. INFRASAFE® DEBRIS COLLECTION DEVICE BY ROYAL ENVIRONMENTAL SYSTEMS, INC.,DISTRIBUTED BY ESS BROTHERS, 9350 COUNTY ROAD 19, CORCORAN, MN 55357 DCD'SSHALL BE SIZED SPECIFICALLY FOR THE STRUCTURE AND CASTING SPECIFIED. PROVIDEFILTER BAGS AND TIES FOR COMPLETE INSTALLATION.E. OR APPROVED EQUAL.NOTESLEGENDREFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM)EXISTING CONTOUREXISTING SPOT ELEVATIONPROPOSED CONTOURPROPOSED SPOT ELEVATIONME = MATCH EXISTINGPROPOSED GRADING LIMITSPROPOSED SANITARY SEWERPROPOSED STORM SEWERPROPOSED DRAINTILE / FINGER DRAINPROPOSED MANHOLE (MH)PROPOSED CATCH BASIN (CB)SEDIMENT CONTROL DEVICE AT STORM SEWER INLETPROPOSED SILT FENCEPROPOSED ROCK CONSTRUCTION ENTRANCEPROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANSPROPERTY LINEPROVIDE MINIMUM 18" VERTICAL SEPARATION AT CROSSING - PROVIDEVERTICAL BENDS IN WATERMAIN AS REQUIRED TO ACCOMPLISH1GC2.1100099.9A4GC2.112G2.111GC2.12GC2.1EXCERPT FROM THE SWPPP NARRATIVEThe following is from the Storm Water Pollution Prevention Plan Narrative, Section 01 89 13 of the Project Manual. In accordance withSection 31 00 00, the Contractor shall be responsible for full implementation of and maintenance required by the SWPPP Narrative until theNotice of Termination is approved by the MPCA. Should differences arise between the SWPPP Narrative information described below and theinformation contained within the SWPPP Narrative, bound into the Project Manual, the SWPPP in the Project Manual shall govern.I. General Construction SequenceA.Erosion Control Devices, noted herein, include:1. Silt fence2. Sediment Control Device at storm sewer inlets3. Sediment log4. Rock construction entrance5. Rock check dams6. Rip rap7. Storm water treatment basins8. Temporary sediment basins9. Storm sewer systems10. Temporary outlet pipes11. Erosion control blanket12. Temporary seeding13. Final seeding / sodding14. Temporary / permanent vegetation15. Other features identified by the Minnesota Pollution Control Agency, City or Engineer as a Best Management Practice (BMP) device.B. Contractor shall apply for NPDES Phase II Permit within 24 hours of award of Contract.1. The Contractor shall post the permit in the job site trailer or other suitable temporary storage area.C. Review the SWPPP and its sequencing and requirements. The Contractor shall notify the Engineer if site conditions, construction sequencing, or other items are different orrequire modification from this written SWPPP. The Engineer will review the suggested modifications and amend the SWPPP accordingly.D. Following review of the SWPPP plans commence with the following construction sequence:1. Install perimeter silt fence where indicated on the Drawings. Silt fence shall be as specified in Section 31 25 00.2. Construct Sediment Control Devices at existing storm sewer inlets (hay bales around castings and silt fence under castings will not be acceptable).3. Construct the rock construction entrances.4. Have silt fence and other erosion control devices inspected by local authorities, as required by the local authority.5. Begin work at the building addition to allow for critical path construction of building footings, foundations, and the remainder of the building addition.a. Remove existing surface features. Minimize disturbance to minimize erosion potential.b. Strip and stockpile topsoil from the building addition area. Provide temporary seed and mulch on stockpile as described herein.c. Establish a concrete truck washout area and post with a sign.d. Rough grade the building pad.e. Complete the grading of the building pad.f. Begin footing excavation.g. Construct the sanitary sewer system.h. Construct the storm sewer system serving the building addition. Construct storm sewer in the area of the proposed site retaining wall to allow for constructionof the retaining wall.(1) Construct Sediment Control Devices at proposed storm sewer inlets (hay bales around castings and silt fence under castings will not be acceptable).i. Provide temporary seed and mulch on all stockpiles as described herein.6. Begin work on the drive extension to the intersection of Galaxie Avenue and 133rd Street and surrounding area.a. Strip and stockpile topsoil. Provide temporary seed and mulch on stockpile as described herein.b. Rough grade the drive and begin preparation of the retaining wall.c. Construct the retaining wall.d. Construct the remaining proposed storm sewer system.a. (1) Construct Sediment Control Devices at proposed storm sewer inlets (hay bales around castings and silt fence under castings will not be acceptable).e. Establish subgrade elevation at the drive and parking area and prepare these areas for subsequent courses.f. Once pavement subgrade testing is complete, construct the stabilized aggregate base course. This will serve as temporary stabilization for the parking anddrive area.g. Construct curb and gutter and concrete walks. This will serve as permanent stabilization for the walk areas.h. Once retaining wall construction is complete, construct the stabilized aggregate base course. This will serve as temporary stabilization for the parking anddrive area.7. Spread topsoil and finish grade turf grass areas (except around the building addition until exterior building work is complete).8. Sod the turf grass areas except for the areas around the building. Use a temporary irrigation system to keep sod adequately watered. This will serve as permanentstabilization for the turf grass areas.9. Construct the first lift of pavement in the parking lot and drive areas. This will serve as permanent stabilization for these areas.10. Complete exterior building work.11. Spread topsoil around the building area.12. Install landscaping and plantings.13. Finish grade topsoil and prepare these areas for sod.14. Sod the areas around the building. Use a temporary irrigation system to keep sod adequately watered.15. Provide final lift of pavement and pavement markings.16. Provide final stabilization and cleanup of the site.E. Provide maintenance to erosion control devices and BMP's to comply with the requirements of the permit.F. Re-install all sediment control practices that have been adjusted or removed to accommodate short-term activates, such as passage of construction vehicles or equipment,immediately after the short-term activity has been completed. All sediment control practices shall be re-installed before the next precipitation event if the short term activity isnot complete.G. Inspect erosion control devices and provide routine maintenance as follows:1. Inspect erosion control a minimum of once per week and after each rain event measuring 0.5" or more. Record inspection on log posted in Contractor's constructiontrailer or other suitable temporary storage area.a. Records of each inspection and maintenance activity shall include:(1) Date and time of inspections(2) Name of person conducting inspection(3) Findings of inspections, including recommendations for corrective actions(4) Corrective actions taken (including dates, times, and party completing maintenance activities(5) Date and amount of all rainfall events greater than one quarter inch (0.25 inch) in 24 hours(6) Documentation of changes made to the SWPPP as required by the NPDES General Stormwater Permit for Construction Activity (MN R100001)b. Inspections are not required where the ground is frozen. The required inspectionsand maintenance schedule must begin within 24 hours after runoff occurs at the site or 24 hours prior to resuming construction, whichever comes first.2. Provide maintenance for all devices as follows:a. Silt fences, sediment logs, and erosion control devices at storm sewer inlets shall be inspected for depth of sediment, tears, to see if fabric is securely attachedto support posts or structure, and to see that posts and devices are securely in place.b. Silt fences, sediment logs and erosion control devices at storm sewer inlets, and other erosion control devices shall be cleaned when sediment reaches 1/3 theheight of the erosion control device, within 24 hours.c. Rock construction entrances shall be inspected for clogging of river rock. River rock that has become clogged with sediment shall be removed and replacedwith fresh river rock.d. Repairs or replacements to all erosion control devices shall occur within 24 hours of discovery.e. Temporary diversion berms shall be inspected and any breaches promptly repaired.f. Tracked sediment from construction vehicles on to public streets and paved areas (including paved areas on the construction site) shall be removed within 24hours of discovery.g. Removal of sediment and restabilization of Surface Waters shall be accomplished within 7 days of discovery (note: surface waters include curb and gutter,pavements, storm sewer, swales, or other similar storm water conveyance devices).h. Inlet protection may be removed if a local unit of government directs the permitee to do so because of a specific safety concern.H. Provide dewatering of excavations as identified in Section 31 00 00.I. Temporary Soil Stockpiles:1. Temporary soil stockpiles shall not be placed in surface waters of the state, including surface conveyances such as curb and gutter, swales, or ditches.2. Install silt fence at the base of the temporary soil stockpile (full perimeter).3. Temporary soil stockpiles shall be seeded with temporary seed mix and hydromulch when stockpiles are left inactive for seven (7) days. Note, this does not apply toaggregate stockpiles or other stockpiles without significant silt, clay or organic components (clean aggregate stockpiles, clean rock, clean sand and similar cleanaggregates).J. Stabilize denuded areas, initiated immediately, within the following number of days of last construction activity (temporary or permanent) in that area:1. Within 7 days, except:a. Temporary soil stockpiles shall be treated with appropriate erosion control measure, including silt fence and temporary seeding when stockpiles are leftinactive for periods longer than 7 days. Note, this does not apply to aggregate stockpiles or other stockpiles without significant silt, clay or organiccomponents (clean aggregate stockpiles, clean rock, clean sand and similar clean aggregates).K. Provide maintenance of all sodded areas until fully established.L. Provide cleaning of storm sewer system at the completion of the project. Cleaning shall include removal of accumulated sediment from all surface waters as defined by thepermit (for example, curb and gutter, pavements, swales, and storm sewer piping and structures).M. Remove silt fence and erosion control devices at storm sewer inlets following full establishment of site vegetation. Dispose materials properly off-site.N. Apply for Notice of Termination (NOT) with MPCA. NOT must be submitted within 30 days after:1. Site has undergone Final Stabilization (at least 80% vegetative cover), and2. Removal of all temporary erosion control measures (silt fence, etc.), and3. Final cleanout and maintenance of all permanent storm water facilities, and4. Completion of all maintenance activities and site cleanup.9987GC2.110GC2.111GC2.1119GC2.1108/23/17ADDENDUM #111PHASE I WORK(ALL OTHER WORK IN PHASE II) LANDSCAPE ARCHITECTURE SITE PLANNING CIVIL ENGINEERINGANDERSON - JOHNSONASSOCIATES,INC.7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN 55427FAX (763) 544-0531 PH (763) 544-7129DateRegistration NumberCheckDrawnDate:CommI hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofRevisionsDescription Date NumScale:North7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 3308SITE DETAILS DAVID A. REY08/14/174018015231208/14/17BJDDARNOT TO SCALE GC2.1MINNESOTAPROFESSIONAL ENGINEERISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLS13333 GALAXIE AVENUE,APPLE VALLEY, MINNESOTA 55124GREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITIONSSILT FENCENORMAL USEPOSTS:(IF USED WITHOUTSUPPORT FENCE) WOOD2" SQ. (MIN)@ 4' (MAX)SPACING METAL1.0 lbs/lf (MIN.) "T" OR"U" SECTION @ 4'(MAX) SPACINGDIRECTION OFRUNOFF FLOWNOTE: DEPENDING UPON CONFIGURATION, ATTACH TO WIRE MESH WITHHOG RINGS, STEEL POSTS WITH TIE WIRES, OR WOOD POSTS WITH STAPLES5' MIN. LENGTH POSTSILT FENCE FABRICOVERLAP FABRIC 6" ANDFASTEN @ 2' INTERVALSEXTEND WIRE MESH INTO TRENCHFABRIC ANCHORAGETRENCH BACKFILL WITHTAMPED NATURAL SOIL6" MIN.6" MIN.NATURAL SOIL24" MIN. BURY DEPTH30" MIN.METAL STAKE ORWOOD POSTOPTIONAL SUPPORTFENCE (WIRE MESH)GC2.11SAND SUBBASE/ DRAIN TILE ATDOORS & FROST FOOTED STOOPS5'-0"20'-0"6'-0"4"NOTE: REFER TO GRADING PLAN FORLIMITS OF SAND SUB-BASEFINISH GRADEAT EDGE OF STOOPFINISH GRADEOF PAVEMENT ADJACENTTO FOOTED STOOPSTOOP FOOTING6" DRAIN TILE (WHERE INDICATEDON DRAWINGS) - EXTEND TOSTORM SEWER STRUCTUREWHERE INDICATED ONDRAWINGSSUBGRADE SOILSSAND SUBBASE4GC2.113GC2.1ENGINEERED FILL10"6"UNSUITABLE SOILTOPSOIL1'-0" (TYP)3'-0"11VARIESNOTE:BOTTOM OF EXCAVATION MUST BE APPROVED BY THE SOILSENGINEER PRIOR TO PLACEMENT OF ANY FILL.4" SLAB AND 6" SAND SUBBASE - VERIFYWITH ARCHITECTURAL PLANSFINISH FLOORFINISH SUBGRADEFINISH GRADE (TURF)MINIMUM EXCAVATIONLIMITSFOOTINGSUITABLE SOILENGINEERED FILL3GC2.1ROCK CONSTRUCTIONENTRANCENOTE: PROVIDE WHERE CONSTRUCTION TRAFFICENTERS OR EXITS THE CONSTRUCTION SITE6" MINIMUM THICKNESS50' MINIMUMAS REQUIREDEXISTING PAVEMENT TO REMAINEXISTING PAVEMENT2" TO 3" WASHED ROCKGEOTEXTILE FABRIC2GC2.111GC2.1STORM SEWER MANHOLEPLATE NO. STO-3CATCH BASINVARIESFLOWFLOW61"RIM ELEVATION"PRECAST COVER -8" THICKSTEPS - INSTALL ONDOWNSTREAM SIDE@ 16" O.C.RUBBER GASKET -TYP AT ALL JOINTSPRECAST CONCRETESECTIONGROUT SHELF ANDCHANNELSBASES SHALL BE 8"STANDARD PRECASTWITH 2" LEAN GROUT,OR POURED 8" SLABREINFORCED WITH6" x 6" 10/10 MESHPROVIDE FLEXIBLE JOINTAT CONNECTION -REFER TO SPECSSTORM SEWER PIPE - REFERTO PLAN FOR LOCATION,INVERT, AND SIZESMIN. 2 AND MAX. 5 ADJUSTINGRINGS. GROUT BETWEENRINGS, CASTING, AND ALONGOUTSIDE.METAL SEWER CASTING - REFERTO PLAN FOR TYPE12GC2.1PIPE BEDDING - PVCNOTES:TRENCH SIDEWALLS TO MEET O.S.H.A REQUIREMENTS.UPPER 3 FT. OF BACKFILL SHALL BE COMPACTED TO AT LEAST 100%STANDARD PROCTOR DRY DENSITY. BELOW THIS ELEVATION, BACKFILLSHALL BE COMPACTED TO AT LEAST 95% STANDARD PROCTOR DRY DENSITY.SEWER INSTALLATION SHALL BE IN ACCORDANCE WITH ASTM D2321.DEPTH (VARIES)6" MIN.1/8 O.D.(6" MIN.)O.D. + 2' (MAX)PIPE DIA.FINAL SUBGRADEHAND TAMPEDSANDGC2.19PIPE BEDDING - RCPNOTES:TRENCH SIDEWALLS TO MEET O.S.H.A REQUIREMENTS.UPPER 3 FT. OF BACKFILL SHALL BE COMPACTED TO AT LEAST 100%STANDARD PROCTOR DRY DENSITY. BELOW THIS ELEVATION, BACKFILLSHALL BE COMPACTED TO AT LEAST 95% STANDARD PROCTOR DRY DENSITY.DEPTH (VARIES)1/8 DEPTH (12" MIN.)1/6 O.D.1/8 O.D. (4" MIN.)O.D. + 2' (MAX)FINAL SUBGRADELIGHTLYCOMPACTEDFILLCOMPACTED CRUSHED ROCKOR PEA GRAVEL - 100% PASSINGTHE 34" SIEVE AND A MAXIMUMOF 5% PASSING THE #10 SIEVE.GC2.18BACKWATER VALVEFLOWBACKWATER VALVESOLVENT WELD BACKWATERVALVE TO DRAINTILEPROVIDE FLEXIBLE JOINT -REFER TO SPECS6" DRAINTILECONNECT DRAINTILE TOSTRUCTURE AT ELEVATIONSHOWN ON THE DRAWING.GROUT SECURE TO STRUCTUREWALLMINIMIZE STUB THROUGH WALL.STUB ONLY AS REQUIREDTO ALLOW BACKWATER VALVETO BE CONNECTED TO DRAINTILEPROVIDE FLEXIBLEJOINT ATCONNECTION -REFER TO SPECSREFER TO PLAN FORSTRUCTURE TYPE6GC2.1CONCRETE WALK1"NOTE: PROVIDE WIRE MESH REINFORCEMENT IN PANELS WITHDIMENSIONS TO JOINTS GREATER THAN 6' - REINFORCEMENT SHALL BEUNIFORMLY SUSPENDED 2" BELOW CONCRETE FINISH GRADE.WALK WIDTH ASLABELED ON PLANBITUMINOUS PAVEMENTCONCRETE CURB AND GUTTERWALK FLUSH WITH TOP OF CURB AND PROVIDETOOLED EDGE (WITH EXPANSION JOINT)5" CONCRETE WALKMIN. 4" SAND BASE THICKENED TOBOTTOM OF CURB WHERE APPLICABLETYPICAL AT ALLGRASS AREASPREPARED SUBGRADEPROVIDE 2% CROSS SLOPE (MAX.)REFER TO GRADING PLAN FORDIRECTION12"MIN. 4"DEPTH13GC2.1GC2.117GC2.114B-612 CURB AND GUTTERNOTE:1. DIRECTION OF TRANSVERSE GUTTER SLOPE TO MATCH DIRECTION OF ADJACENTPAVEMENT SLOPE. CONSTRUCT WITH CURBING MACHINE.2. AT CURB INLET CATCH BASINS, ADJUST CASTING TO BE 1" BELOW GUTTER GRADE. SLOPEGUTTER 5' EACH SIDE OF CATCH BASIN. PROVIDE POSITIVE DRAINAGE TO CATCH BASINS.12"6"7 1/2"13 1/2"6"12"12AGGREGATE BASE TO BEPLACED BY PAVINGCONTRACTOR (4" MIN.)7"FACE OF CURB12" RADIUS3" RADIUSSLOPE 34" PER FOOT TOWARDSPAVEMENT ON HIGH SIDE OFLOT/DRIVE (TIP OUT) - SLOPE 34" PERFOOT TOWARDS BACK OF CURB FACEON LOW SIDE OF LOT/DRIVE (TIP BACK)12" RADIUS1:3 BATTER14GC2.1CONCRETE VALLEY GUTTER5 12"7"3'-0"1'-6"131'-0" TYP.CONCRETE VALLEYGUTTERMIN. 4" AGGREGATE BASECOURSE TO BE PLACEDBY PAVING CONTRACTOR6"15GC2.117GC2.110GC2.1SANITARY SEWER MANHOLEPLATE NO. SAN-34PLAN VIEW OF PERPENDICULAR RAMPDOME SPACINGDOME SECTION3221NOTES:SECTION A-AELEVATION OF RAMPPEDESTRIAN CURB RAMP3'-8"2CONCRETEWALK3'-8"A4'-0"MIN.4'-0"MIN4'-0" MIN4'-0" UNLESSOTHERWISE NOTEDON PLAN5'-8"5'-8"2'-0"436'-0"(6" CURB4'-0"(4" CURB)CONCRETE WALKA6'-3" (6" CURB)4'-2" (4" CURB)4'-0" UNLESSOTHERWISE NOTEDON PLAN6'-3" (6" CURB)4'-2" (4" CURB)16'-0" (6" CURB)4'-0" (4" CURB)4'-0"7/8" - 1-7/16"1/5"50%-60% OF BASEDIAMETER5/8" MIN.2'-0"5/8" MIN.15/16" (TYP.)1 5/8" - 2 3/8"1 5/8" - 2 3/8"15/16" (TYP.)6'-3"(6" CURB & 0.08 FT./FT. SLOPE)4'-2"(4" CURB & 0.08 FT./FT. SLOPE)4'-0"6'-3"(6" CURB & 0.08 FT./FT. SLOPE)4'-2"(4" CURB & 0.08 FT./FT. SLOPE)1/2 INCH PREFORMED JOINT FILLER MATERIAL, AASHTO M 213.PROVIDE A PATH OF TRAVEL 4' 0" WIDE BEHIND THE PEDESTRIAN RAMP. A RELATIVELYFLAT 4' X 4' LANDING WILL ALLOW WHEELCHAIRS TO NAVIGATE AROUND THE PEDESTRIANRAMP.6" TO 8" IS THE REQUIRED OFFSET OF THE DETECTABLE WARNINGS/ TRUNCATED DOMEAREA FROM THE FRONT FACE OF CURB, OR PLACE THE DETECTABLE WARNINGS AT THEBACK OF CURB.ADA REQUIRED TRUNCATED DOME AREA SHALL BE 2' 0" MIN. IN DIRECTION OF TRAVEL ANDSHALL EXTEND THE FULL WIDTH (4' 0" TYP.) OF THE CURB RAMP. THIS 2' 0" BY 4' 0" WIDTH(TYP.) TRUNCATED DOME AREA SHALL CONTRAST VISUALLY WITH THE ADJACENT WALKINGSURFACE. THE ENTIRE TRUNCATED DOME AREA SHALL BE A LIGHT COLOR (LIGHT GRAY,WHITE, OR YELLOW) WHEN THE ADJACENT SIDEWALK IS A DARK COLOR. THE ENTIRETRUNCATED DOME AREA SHALL BE A DARK COLOR (RED, BLACK, DARK GRAY, OR BRIGHTYELLOW) WHEN THE ADJACENT SIDEWALK IS A "WHITE" OR LIGHT GRAY CEMENT COLOR.DETAIL BASED ON MN/DOT STANDARD PLATE 7036F.5DISTURBED MINIMUMOUTER LIMITS OFCONCRETE WALKBACK OF CURBFRONT FACEOF CURBROUND ALL SLOPEDINTERSECTIONS0.08 FT./FT. SLOPE OF FLARED SIDECURB OR, CURBAND GUTTER0.083 FT./FT. OR FLATTER0.02 FT./FT. MAXDOME (TYP)6"16GC2.113GC2.1LIGHT DUTY PAVEMENT2"VARIESPROVIDE 2% CROSS SLOPE (TYP)PAVEMENT LIMIT AS SHOWN ON PLAN2" BITUMINOUSWEAR COURSE8" AGGREGATEBASE COURSE12" SUBGRADEPREPARATION18GC2.1TRAFFIC SIGN2"7'-0" - VERIFYWITH LOCAL CODE2'-6"POST TOPMETAL SIGN3 1/2" FLANGED CHANNELSIGN POSTBONLY ONLYA20GC2.1SHRUB BED EDGING6" MIN.4" MIN.FINISH GRADETOPSOILEDGINGFINISH GRADEMULCH BEDCOMPACTED SUBGRADEGEOTEXTILE WEED BARRIER -WRAP SIDES, TYPICAL21GC2.1RETAINING WALL AND FENCEVARIESGEOSYNTHETIC REINFORCEMENTWALL BASE5'-0" MINIMUMEXCAVATION4'-0"18" MAX.4' HIGHDECORATIVEMETAL FENCEREFER TO PLANSFOR TREATMENTBEHIND WALLDRAINTILE - CONNECTTO STORM SEWER(REFER TO UTILITY PLAN)6" MINIMUMCOMPACTEDAGGREGATE BASEFREE DRAININGAGGREGATESLOPE VARIESCAP BLOCK - MAX. ELEVATIONCHANGE AT TOP OF WALL IS4" - DOUBLE STACK CAPBLOCKS AS NECESSARYBLOCK UNITSFENCE POST FOUNDATION SYSTEMREFER TO SPECS - COORDINATELOCATION WITH FENCING CONTRACTOR19GC2.1GC2.123SHRUB2 X BALL DIA. MIN.9"(MIN.)9"(MIN.)4" SHREDDED HARDWOOD MULCHEDGING (5 STAKES PER 20'LENGTH MINIMUM) ANDWEED BARRIERROOT BALL OR POTPLANTING SOIL (MIN.DIMENSION SHOWN)UNDISTURBED SOIL ORCOMPACTED SUBGRADEGC2.122HEAVY DUTY BITUMINOUSPAVEMENT12"1.5" BITUMINOUS WEAR COURSETACK COAT2.5" BITUMINOUS BINDER COURSE8" AGGREGATE BASE COURSE12" SUBGRADE PREPARATION12" SAND SUBBASE17GC2.1NOTE:ATTACH A GREEN #12 SOLIDCOPPER TRACER WIRE TOPIPE AT 3' 0.C. WITH PLASTICZIP-TIES (OR APPROVEDEQUAL). FOR STORM SEWERCLEANOUTS WIRE SHALLALSO HAVE BROWN STRIPE.DRAINTILE CLEANOUTMCDONALD 74M "A"SERIES CAST IRONMETER PIT FRAMEAND COVERFITTING HUB WITH 4"THREADED PLUG. APPLYTEFLON THREAD TAPE,OR APPROVED EQUAL,OVER THREADS.FINISH GRADELEAVE 24" OF EXCESSWIRE AT SURFACETRACER WIRETO MAIN6" TOPSOILVARIES15"11 12"4"CONCRETE COLLAR7" MIN.6"6"5C2.1PROVIDE FLEXIBLE JOINTAT CONNECTIONSGROUNDCOVER ANDPERENNIALS6"EQUALEQUALPLANSECTION12"PLANTER EDGEALL GROUND COVER AND ANNUALSSHALL BE PLANTED AT EQUALTRIANGULAR SPACING AS INDICATEDON LANDSCAPE PLAN.4" MULCHCULTIVATE TO A 12" DEPTHAND AMEND PER SPECIFICATIONSTO FORM PREPARED PLANTING MIXGC2.1251'-0"MIN1'-0"MIN2.5 X BALL DIA. MIN.DECIDUOUS TREESET TREE WITH ROOT COLLAR ATFINISH GRADE - ADJUST TREE ASREQUIRED SO THAT ROOT COLLARSTANDS LEVEL TO OR SLIGHTLYABOVE FINISHED GRADESHREDDED HARDWOOD MULCH(4" MIN DEPTH)PLANTING SOIL (MIN. DIMENSIONSHOWN)SOIL SAUCER: USED PREPAREDSOIL (4" MIN.)ROPES AT TOP OF BALL SHALL BECUT. REMOVE TOP 1/3 OF BURLAP.NON-BIODEGRADABLE MATERIALSHALL BE TOTALLY REMOVED.PREPARED SUBSOIL TO FORMPEDESTAL TO PREVENT SETTLING.GC2.126FINGER DRAIN3"3"3"CURB AND GUTTERBITUMINOUS PAVEMENT SECTIONREFER TO DETAIL6"3" MINIMUMUNDER TILEWRAP TRENCH AND PEAROCKWITH GEOTEXTILE FABRICPEA ROCK AROUND TILE6" DRAIN TILE - LENGTH OF INDIVIDUALFINGER DRAIN SHALL BE 30' MINIMUMUNLESS NOTED OTHERWISE.7GC2.114GC2.117GC2.11ADDENDUM #1 08/23/17 11DECORATIVE METAL FENCE112" x 1716" RIBBED CHANNEL RAILPICKET #1WM463" TYPICAL3'-1034"3'-914"512"7'-8"CONCRETEWALK4'-0"6"12" DIAMETERFOOTING23GC2.1GC2.11324GC2.1DETAIL NOT USED LANDSCAPE ARCHITECTURE SITE PLANNING CIVIL ENGINEERINGANDERSON - JOHNSONASSOCIATES,INC.7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN 55427FAX (763) 544-0531 PH (763) 544-7129DateRegistration NumberCheckDrawnDate:CommI hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofRevisionsDescription Date NumScale:North7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 3308SITE DETAILS DAVID A. REY08/14/174018015231208/14/17BJDDARNOT TO SCALE GC2.2MINNESOTAPROFESSIONAL ENGINEERISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLS13333 GALAXIE AVENUE,APPLE VALLEY, MINNESOTA 55124GREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITIONSUGS 1 SECTIONUNDERGROUND RETENTION CHAMBERGEOTECHNICAL ENGINEER SHALL VERIFYSUITABILITY OF SUBGRADE SOILSSTANDARD END CAP34 - 2 INCH WASHED, CRUSHED, ANGULARSTONE (IGNEOUS REQUIRED)AASHTO M288 CLASS 2NON-WOVEN GEOTEXTILE OREQUAL, SIDES AND TOP ONLYOVERLAP SEAMS 18" MIN.CLEANING ROWUGS 1STORAGE 5578 CFLENGTH40 FEETWIDTH38 FEETCHAMBERS32INVERT990.40BOTTOM OF ROCK989.65ROWS4CHAMBERS PERROW8BITUMINOUS PAVEMENT SECTIONFINISH GRADE1'-0" MIN.1'-0" MIN.0'-9" MIN.12" MIN.100"BOTTOM OF ROCK = 989.65TWO LAYERS OF WOVEN GEOTEXTILE BETWEENFOUNDATION STONE AND CHAMBERS. 8.25' MIN. WIDECONTINUOUS FABRIC WITHOUT SEAMS211'-0" MIN.INVERT = 990.40OUTLET ELEVATION = 991.70997.5 AT LOWESTELEVATIONNOTES:1. SUPPLIERS SHALL USE 30% VOID SPACE FOR AGGREGATE STORAGE (STONE VOIDS)2. THE SYSTEM BASE AREA AT THE BOTTOM OF THE SAND SHALL NOT BE LESS THAN 1,520 SQUARE FEET.3. THE VOLUME OF THE SYSTEM, INCLUDING VOID SPACE, SHALL NOT BE LESS THAN 5,500 CUBIC FEET.* BASED ON STORMTECH MC-4500 DESIGN. QUANTITIES AND DIMENSIONS MAYVARY WITH OTHER PRE-APPROVED PRODUCTSGC2.22GC2.1171GC2.2UGS 1 CLEANING ROW CONNECTION AND INSPECTION PORT211'-0" MIN.2:1 SLOPE SHALLOCCUR ON ALL SIDES15" PVC PIPESTANDARD END CAPTWO LAYERS OF ADS GEOSYNTHETICS 315WTM WOVENGEOTEXTILE BETWEEN FOUNDATION STONE AND CHAMBERS.8.25' MIN. WIDE CONTINUOUS FABRIC WITHOUT SEAMSCOVER ENTIRE ROW WITH ADS 601NON-WOVEN GEOTEXTILE (OR EQUAL)BITUMINOUS PAVEMENT SECTIONFINISH GRADE6" CONCRETE COLLARNYLOPLAST 12" INLINE DRAIN BODY WITH 12" SOLIDHINGED COVER AND FRAME (SEE NYLOPLAST DWG#7003-110-004 FOR PAVED APPLICATIONS)NOTES:1. INSPECTION PORT MUST BE CONNECTED THROUGH KNOCK-OUT LOCATED AT CENTER OF CHAMBER.2. ALL SCHEDULE 40 FITTINGS TO BE SOLVENT CEMENTED.INSPECTION PORTCOVER PIPE CONNECTION TO END CAP WITH ADSGEOSYNTHETICS 601T NON-WOVEN GEOTEXTILEBOTTOM = 989.65INVERT = 990.40INLET ELEVATION = 990.50SUMP ELEVATION = 986.602GC2.2GC2.11711GC2.1ADDENDUM #1108/23/17 1 CDEFGH78F5GA5.21_______F2GA5.21_______C2GA5.21_______F6GA5.21_______D3GA5.11D5GA5.1118' X 8'OPENING13'-0"20'-0"30'-0"20'-0"58'-5"MECHG111PRINCIPALG110OFFICEG109CONFERENCEG107OFFICEG10812-MONTHG106COPY/STORAGEG105RECEPTIONG102NURSEG103TOILETG104COATG102ASECUREVESTIBULEG100CIRCG10118'-5"6'-0" 8'-0" 7'-4"1'-4"8'-0"1'-4"9'-8"1'-4"8'-4"1'-10"9'-7" 4'-10" 6'-4" 1'-4" 3'-2"5"11" 8'-6" 1'-4" 2'-11"8'-0" 2'-0" 8'-0" 9'-8" 8'-0"1'-4"F7GA5.21_______8"4"5'-0"4'-7"8"4"7'-4"12'-2"8'-6"6'-3"5"5" 8" 7'-4" 1'-1"9'-6"1'-8"5"7'-6"10'-4"5"4"4'-4"3'-8"8"5"12'-10"5"4"5'-0"9'-11"8"2'-0"G101BG103BG102BG101AG102AG100F G100E G100DG100C G100B G100AG107AG109AG110A G108AG111AG102CG103AG101C2229101010103101BENCHPB6'-0"NICMBC6'-0"31'-0"17'-10"7'-10" 2'-9"CIRCG11311_______143009147009______________146005_______146004_______146006_______1460032L1W1W1W1W1G102LSF 1SF 3SF 2SF 4_______14600832'-0"C8GA5.21_______F3GA5.21_______19'-8"8"JOINT1" EXPANSIONC5GA5.21_______F1GA5.21_______C1GA5.21______________247017_______143004144006_______1'-10"39'-4"C3GA5.21_______470102470101470111_______F1GA2.114700711'-0"470191EXISTING SLABNEW SLAB+/- 3'-2"NEW CARPETEXISTING CARPETNEW CARPETEXISTING CARPET144005______________12100310'-0"8'-7"2'-0"13A13A3A3A3A3A3A3A_______146002_______14600210_______143011_______146006FD3A2'-1"3A3A3A344003_______4'-0" X 15'-4"CONCRETE STOOP;SEE STRUCTURALROOF LINEABOVEMBC4'-0"3MBC4'-0"3SB6'-0"3_______2430071" EXPANSIONJOINT, SEALANT.551" EXPANSIONJOINT.5RECESSED SLABAS REQUIREDFOR TILE FLOORTO BE FLUSHWITH ADJ.FLOOR.2'-5" 6'-0"7"1'-4" 6'-11"FECONTROLJOINT10'-0"10'-8"8"AREA 'B'AREA 'A'CONCRETE BLOCK TO BESCORED AND INSTALLED AT 4"STAGGER, TO PROVIDE 8" X8" RUNNING BOND APPEARANCE663A3A3A66CPT PATTERN, TYPSTORAGEG102B8_______121001FLOOR PLAN KEY NOTES:1DOOR ACTUATORS; SEE DETAILS2ROLLER SHADES, SEE SCHEDULE.3CONCRETE BLOCK TO BE RUNNING BONDCOURSING. APPLY TO THE FULL LENGTH OF THEWALL IN ROOM.4SAW CUT FLOORING FOR NEW PIPING; SEEMECHANICAL. PATCH FLOORING WHEN WORK ISCOMPLETE.6EXISTING PENETRATION TO BE SEALED WITH FIRECAULK, TYP., TO MEET 2 HR RATING; SEE PLANFOR QUANTITIES.8EXISTING DUCT PENETRATION TO BE SEALED WITHFIRE CAULK, TYP., OR (2) LAYERS OF GYP BDEACH SIDE OF WALL TO MEET 2 HR RATING; SEEPLAN FOR QUANTITIES.9RECESS, AS REQUIRED FOR NEW FLOOR TILE.10CORNER GUARD, PER SPECIFICATIONS.5EXPANSION JOINT COVER.7EXISTING PENETRATION TO BE SEALED WITH (2)LAYERS OF GYP BD EACH SIDE OF WALL TO MEET2 HR RATING; SEE PLAN FOR QUANTITIES.FOR FRAME DEPTH, ONLY EXCEPTIONS TO THE FOLLOWING TABLE ARE SCHEDULED:GYP BD PARTITIONS: THROAT OF FRAME TO MATCH WALL THICKNESS.MASONRY PARTITIONS:4" WALL: 3 3/4" FRAME6" WALL: 5 3/4" FRAME8" AND GREATER WALL: 7 3/4" FRAMEFRAME DEPTHS ARE SCHEDULED IN NOMINAL DIMENSIONS. SEE FRAME/ DOOR TYPES (DETAILSECTION 51000) FOR CORRESPONDING ACTUAL DIMENSIONS.ALL DOORS ARE 1 3/4" THICK UNLESS OTHERWISE NOTED.FOR GLASS TYPES, ONLY EXCEPTIONS TO THE FOLLOWING TABLE ARE SCHEDULED:INTERIOR NON RATED:CLEAR (SAFETY WHEN REQUIRED BY TABLE IN GLAZING SPECIFICATION.)INTERIOR AND EXTERIOR RATED:FIRE RATEDEXTERIOR NON-RATED:CLEAR INSULATED (SAFETY INSULATED WHEN REQUIRED BY TABLE IN GLAZING SPECIFICATION.)SEE SHEET GA5.11 FOR FRAME TYPES.SEE SHEET GA5.11 FOR DOOR TYPES.AT DOOR SCHEDULE, LABEL DESIGNATION "45/20" INDICATES:FOR ALL OPENINGS WITH SIDE LITES AND SCHEDULED TO BE RATED FOR 20 MINUTES, THE DOORAND ANY GLASS WITHIN THE DOOR IS TO BE RATED FOR 20 MINUTES; THE FRAME AND ADJACENTSIDELITE(S) GLASS AND FRAME IS TO BE RATED FOR 45 MINUTES."1.2.3.4.5.6.DOOR SCHEDULE GENERAL NOTESSEE DETAILS OF CONSTRUCTION FOR ABBREVIATIONS1.2.DISCREPANCIES BETWEEN THE ROOM FINISH SCHEDULE AND DRAWINGS SHALL BE REPORTED TO THEARCHITECT FOR FINISH DETERMINATION.3.ON WALLS WHICH ARE COVERED WITH MILLWORK AND TACK SURFACES, A FINISH SHALL NOT BE APPLIED TOTHE WALL BEHIND EXCEPT FOR LOCATIONS WHICH MAY BE EXPOSED (I.E. SPACE BETWEEN MILLWORK ANDTACK SURFACE.) CONCRETE BLOCK BEHIND MILLWORK AND MARKERBOARDS TO BE TOOLED.4.REFER TO MATERIAL FINISH/ COLOR SCHEDULE FOR SPECIFIC FINISH TYPES AND COLORS.5.FOR CEILING MATERIAL WHEN MORE THAN ONE CEILING MATERIAL OCCURS THE CEILING FINISH ISINDICATED THUS: "/".ROOM FINISH SCHEDULE GENERAL NOTESREFER TO SPECIFICATION SECTION 09 68 00 FOR CARPET INSTALLATION METHOD, SEE FLOORPLAN FOR CARPET PATTERN DIRECTION.6.1.2.3.PROVIDE GYP BD SOFFIT ABOVE CASEWORK; SEE CASEWORK ELEVATIONS AND REFLECTED CEILING PLANS.4.PROVIDE VINYL BASE AT CASEWORK.INSTALL C TILE TO A HEIGHT OF 4'-0"; PAINT ABOVE; SEE ROOM FINISH SCHEDULE.DO NOT PAINT BRICK.ROOM FINISH SCHEDULE REMARKS5. PAINT HOLLOW METAL DOOR AND FRAME PT 4B, BOTH SIDES.6. PAINT EXISTING COLUMNS PT 6A FULL HEIGHT OF COLUMN.7. INSTALL TILE BASE AT BASE OF BENCH ONLY.FLOOR PLAN GENERAL NOTES:REFER TO DETAILS OF CONSTRUCTION FOR: A. ABBREVIATIONS, MATERIAL SYMBOLS B. MOUNTING HEIGHTS C. LINTEL SCHEDULE D. MATERIAL FINISH/COLOR SCHEDULE E. WALL TYPES F. MARKER BD TYPES AND MOUNTING HTSTHE ABOVE SECTIONS ARE LISTED FORREFERENCE ONLY, AND ARE NOT EXCLUSIVETO AREAS OF WORK. ALL DETAILS SHALL BEREVIEWED FOR SCOPE OF WORK.FIRE RATED WALLS ARE INDICATED ON CODEPLANS.ALL PLAN DIMENSIONS ARE NOMINAL TOFACE OF WALL. WALL THICKNESSES ARESHOWN NOMINAL, SEE WALL TYPES FORACTUAL THICKNESS.ALL GYP. WALLS ARE TO BE 5 INCHES THICKUNLESS OTHERWISE NOTED.ALL CONCRETE BLOCK WALLS ARE TO BE 8INCHES THICK UNLESS OTHERWISE NOTED.COORDINATE SIZE AND LOCATION OF ALLDUCT AND SHAFT OPENINGS IN WALLS ANDFLOORS W/ MECH. AND ELEC. PROVIDE ALLREQUIRED LINTELS FOR OPENINGS. SEELINTEL SCHEDULE.FIELD VERIFY ALL MILLWORK OPENINGS.SET FLOOR DRAINS 3/4" BELOW FINISHEDCONCRETE FLOORS UNLESS OTHERWISENOTED. PROVIDE CONSISTENT SLOPEFROM WALL TO DRAIN BY SLOPINGCONCRETE, MIN. 1/4" PER FOOT.VERIFY LOCATION, SIZE AND QUANTITY OFALL MECHANICAL AND ELECTRICALEQUIPMENT PADS.ALL DOOR/SIDELITE OPENINGS TO BEGIN 4"FROM ADJACENT WALL UNLESS OTHERWISENOTED.ALL GYP. WALLS ARE CENTERED ON GRIDUNLESS OTHERWISE NOTED.1.2.3.4.5.6.7.8.9.10.HEAVY LINE THUS INDICATES BUILDING MATCH LINE11.12.PTD5"9'-11"5"8" 7'-5" 5"3A3A3A3AGA2.11E1TYP144002_______144001______________146009GB#1THPWC-HPGB#2FDSDMIR#1LAV-HC7A1'-6"1'-6"AREA 'B'AREA 'A'63 PENETATIONS:3 - 1" DIA. PIPES62 PENETATIONS:2 - 2" DIA. PIPES71 PENETATION:8"H x 3"W HOLEW/ PIPEPRINCIPAL166CONFERENCE179WORKROOM178INSTRUCT TOSA17110-MONTH168ASST ADMIN17012-MONTH169TOILET167ANURSE167CIRCC102ART165CIRCC103CLASSROOM164CLASSROOM161CLASSROOMG183CLASSROOMG182CLASSROOM131CLASSROOMG176BAND145MUSICG178GIRLSR3BOYSR4CUSTODIANG119CIRCC104CIRCC105BOYSR8WORKROOMG210MEDIA CENTERG222BOYSR2CIRCG1016PENETATION:5" DIA. PIPE6PENETATIONS:5 - 4" DIA. PIPES8PENETATION:24"H x 48"W DUCT71 PENETATION:8"H x 8"W HOLE62 PENETATIONS:2" DIA. PIPE2 - 1/2" DIA. PIPE6PENETATION:1" DIA. PIPE62 PENETATIONS:2 - 1" DIA. PIPE6PENETATION:1" DIA. PIPE8PENETATION:24"H x 48"W DUCT6PENETATIONS:5 - 4" DIA. PIPES1/2" DIA. HOLE63 PENETATIONS:1/2" DIA. WIRE2 - 3" DIA. WIRE6PENETATION:5" DIA. PIPE6PENETATION:1/2" DIA. WIRE6PENETATION:8" DIA. PIPE6PENETATION:3" DIA. WIRE64 PENETATIONS:1" HOLE2 - 2" DIA. PIPE3" DIA. PIPE6767PENETATION:4"H x 4"W HOLE2 PENETATION:2 - 4" DIA. PIPEPENETATION:2"H X 2"W HOLE3 PENETATIONS:2 - 2" DIA. WIRE4" DIA. PIPE65 PENETATIONS:1" DIA. PIPE3 - 2" DIA PIPE3" DIA PIPE73 PENETATIONS:2"H x 2"W WIRE1"H x 3"W PIPE2"H x 8"W PIPE8PENETATION:1"H x 6"W DUCT64 PENETATIONS:4" DIA. PIPE1" DIA. PIPE2"H x 1"W PIPE2"H x 2"W WIRE7PENETATION:5"H x 2"W PIPE8PENETATION:24"H x 24"W DUCT62 PENETATIONS:2"H x 1"W PIPE1" DIA. PIPE8PENETATION:12"H x 24"W DUCT63 PENETATIONS:3" DIA. PIPE2 - 1" DIA. PIPE8PENETATION:24"H x 24"W DUCT62 PENETATIONS:1"H x 2"W WIRE4" DIA. PIPE63 PENETATIONS:2 - 1" DIA. WIRE7" DIA. PIPE62 PENETATIONS:1" DIA. PIPE4" DIA. PIPE62 PENETATIONS:1" DIA. WIRE3" DIA. PIPE62 PENETATIONS:2 - 3" DIA. PIPE82 PENETATIONS:24"H x 24"W DUCT8"H x 8"W DUCT72 PENETATIONS:1" DIA. HOLE2 - 5" DIA. HOLE62 PENETATIONS:1/2" DIA. PIPE2.5" DIA. PIPE62 PENETATIONS:1" DIA. PIPE2.5" DIA. HOLE8PENETATION:12"H x 24"W DUCT66 PENETATIONS:2" DIA. PIPE3 - 3" DIA. PIPE1" DIA. PIPE1/2" DIA. PIPE67 PENETATIONS:2 - 2" DIA. PIPE2 - 3" DIA. PIPE2" DIA. PIPE1" DIA. PIPE1/2" DIA. PIPE82 PENETATIONS:24"H x 48"W DUCT12"H x 24"W DUCT62 PENETATIONS:2" DIA. PIPE2.5" DIA. PIPE63 PENETATIONS:2 - 1" DIA. PIPE1/2" DIA. PIPE6PENETATION:6" DIA. PIPE8PENETATION:6"H x 12"W DUCT8PENETATION:12"H x 24"W DUCT65 PENETATIONS:2 - 5" DIA. PIPE3" DIA. PIPE2" DIA. PIPE1" DIA. PIPE7PENETATION:4"H x 2"W HOLE4'-0"6"6"3'-6"3" 3"PAINT WALL ABOVE, SEEROOM FINISH SCHEDULE144004_______C TILE 1C TILE 2C TILE 3C TILE LEGENDFEDCBA12345678AMNNorthCheck:Drawn:Date:Comm:License Number:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofScale:Date7500 Olson Memorial Highway, Suite 300Golden Valley, MN 55427wenck.com | 952 837 33088/17/2017 12:46:35 PMC:\Users\bbryant\Documents\152312-2018 ADDITION_bbryant.rvtAs indicatedCentral: \\Wae-srv-mn.woldae.com\StPaul\ISD196\ES_Greenleaf\152312 - 2018 Addition\02_ARCH\Revit\152312-2018ADDITION.rvtGA2.11GREENLEAF MLFLOOR PLANNM / MS / PLBB08/14/2017152312MINNESOTA08/14/2017R. SCOTT MCQUEEN20155ARCHITECTISD #196: ROSEMOUNT -APPLE VALLEY - EAGANPUBLIC SCHOOLSGREENLEAF /THOMAS LAKE /WESTVIEWELEMENTARYSCHOOLS 2018ADDITION13333 GALAXY AVENUEAPPLE VALLEY, MINNESOTA 551240 1/8" = 1'-0"D4GREENLEAF ML FLOOR PLAN6' 12'DOOR / OPENING SCHEDULEDOOR NODOOR / OPENINGLABELFRAMEGLMOUNTING CONDITIONSHDW GRP REMARKSTYPE QTY WIDTH HEIGHT MATL TYPE DEPTH MATL HEAD JAMB SILLG100A FG2 1 3'-0" 7'-10" AL -- SF 1 -- AL -- SEE ELEV SEE ELEV SEE ELEV 02G100B FG2 1 3'-0" 7'-10" AL -- SF 1 -- AL -- SEE ELEV SEE ELEV SEE ELEV 02G100C FG2 1 3'-0" 7'-10" AL -- SF 1 -- AL -- SEE ELEV SEE ELEV SEE ELEV 01G100D FG2 1 3'-0" 7'-10" AL -- SF 2 -- AL -- SEE ELEV SEE ELEV SEE ELEV 04G100E FG2 1 3'-0" 7'-10" AL -- SF 2 -- AL -- SEE ELEV SEE ELEV SEE ELEV 04G100F FG2 1 3'-0" 7'-10" AL -- SF 2 -- AL -- SEE ELEV SEE ELEV SEE ELEV 03G101A FG 1 3'-0" 7'-10" AL -- SF 4 -- AL -- SEE ELEV SEE ELEV SEE ELEV 08G101B F 1 3'-0" 7'-10" HM -- FR 3A -- HM -- 1/35006 1/35006 -- 09G101C F 2 4'-0" 7'-10" WD 90 FR 1 -- HM --10G102A FG 1 3'-0" 7'-10" AL -- SF 3 -- AL -- SEE ELEV SEE ELEV SEE ELEV 07G102B BF 2 4'-0" 7'-0" WD -- -- -- -- -- -- -- -- 06G102C BF 2 2'-6" 7'-10" WD -- -- -- -- -- -- -- -- 06G102L -- 0 6'-0" 4'-0" -- -- FR 4A -- HM -- 1/35006 SIM 1/35006 SIM 1/43103 SIMG103A F 1 3'-0" 7'-10" HM -- FR 3B -- HM -- 1/35006 1/35006 -- 09G103B F 1 3'-0" 7'-0" HM -- FR 1 -- HM -- 1/35006 1/35006 1/43003 05G107A F 1 3'-0" 7'-10" HM -- FR 3B -- HM -- 1/35006 1/35006 -- 11G108A F 1 3'-0" 7'-10" HM -- FR 3A -- HM -- 1/35006 1/43103 -- 12G109A F 1 3'-0" 7'-10" HM -- FR 3A -- HM -- 1/35006 1/35006 -- 12G110A F 1 3'-0" 7'-10" HM -- FR 3A -- HM -- 1/35006 1/43103 -- 12G111A F 1 3'-0" 7'-2" HM -- FR 1 -- HM -- 1/33004 2/33004 -- 11ROOM FINISH SCHEDULEROOMNO ROOM NAME FLOOR BASEN WALL - TYP E WALL S WALL W WALLREMARKSMATL FIN MATL FIN MATL FIN MATL FING100 SECURE VESTIBULE P TILE 1 P TILE 1 SF -- EXISTBRICK-- SF -- SF -- 7G101 CIRC CPT 2 VB 1 EXISTBRICK-- EXISTBRICK-- GYP BD PT 6C EXIST BRICK -- 4,6G102 RECEPTION CPT 2 VB 1 GYP BD PT 6A SF -- GYP BD PT 6B GYP BD PT 6A --G102A COAT CPT 2 VB 1 GYP BD PT 6A GYP BD PT 6A GYP BD PT 6AGYP BD PT 6A --G102B STORAGE CPT 2 VB 1 GYP BD PT 6A GYP BD PT 6A GYP BD PT 6A GYP BD PT 6A --G103 NURSE VCT 1 VB 1 GYP BD PT 6A GYP BD PT 6A GYP BD PT 6AGYP BD PT 6A 1,3G104 TOILET P TILE 2 C TILE 1 GYP BD PT 6A / C TILE 1,2,3 GYP BD PT 6A / C TILE 1,2,3 GYP BD PT 6A / C TILE 1,2,3 GYP BD PT 6A / C TILE 1,2,3 2G105 COPY/ STORAGE CPT 2 VB 1 GYP BD PT 6A -- -- GYP BD PT 6A GYP BD PT 6A 1G106 12-MONTH CPT 2 VB 1 GYP BD PT 6B C BLK PT 6A GYP BD PT 6A -- -- --G107 CONFERENCE CPT 2 VB 1 GYP BD PT 6A GYP BD PT 6A GYP BDPT 6A EXIST BRICK / BRICK -- 4G108 OFFICE CPT 2 VB 1 GYP BD PT 6A C BLK PT 6A GYP BD PT 6AGYP BD PT 6A --G109 OFFICE CPT 2 VB 1 GYP BD PT 6A GYP BD PT 6A C BLK PT 6AGYP BD PT 6A --G110 PRINCIPAL CPT 2 VB 1 GYP BD PT 6A C BLK PT 6A GYP BD PT 6A GYP BD PT 6A --G111 MECH CONC -- C BLK PT 6A C BLK PT 6A C BLK PT 6A EXIST BRICK -- 4,5G113 CIRC CPT 2 VB 1 -- -- GYP BD PT 6A C BLK PT 6A GYP BD PT 6A --0 1/4" = 1'-0"F1ENLARGED TOILET PLAN3' 6'0 1/8" = 1'-0"F2GREENLEAF ML FLOOR PLAN - AREA 'B'6' 12'0 1/4" = 1'-0"E1TOILET C TILE PATTERN, TYP3' 6'ABKEY PLANRevisionsDescription Date Num MEMORANDUM To: Kathy Bodmer, City of Apple Valley From: Scott McQueen, Wold Architects and Engineers | SM Date: November 22, 2017 Revised November 29, 2017 Comm. No: 152312 Subject: Independent School District #196 Greenleaf Elementary School Parking Requirement/Parking Study As the District proposes development at its existing Greenleaf Elementary School to implement improved safety and security at its entrance, the proposal includes a 3,200 square foot addition to place the School’s main office directly adjacent to the front door to promote security and welcoming. This project has no net effect on capacity as the addition is for administrative function and not additional student capacity. In review of Apple Valley City ordinances, we understand there is not a specific parking requirement for a school building type. We do understand that the city staff have come up with a guideline that suggests one parking stall for every four students in building capacity plus one stall for every three staff. This guideline therefore calls for 270 parking stalls based upon the proposed changes. We have found this guideline to be unrealistic based upon current elementary school projects in adjacent municipalities within District #196. Using Greenleaf Elementary, whose student population is 910 students, 125 staff members, and 36 classrooms, we can compare the variety of municipalities. Municipality Requirement/Guideline Resulting Stall Count Apple Valley One Stall per 4 Students One Stall per 3 Staff 270 Stalls Rosemount One Stall per 20 Students One per classroom 82 Stalls Eagan No requirement per individual review TBD Stalls Lakeville One Stall per 7 Students 130 Stalls Burnsville One Stall per 2 classrooms One Stall per Staff member 143 Stalls MEMORANDUM Page 2 of 3 We have also found the Apple Valley guideline for stall requirement to be in excess of what is found at every public elementary school site in Apple Valley. School AV Guideline Actual Deficit? Diamond Path 219 136 83 Westview 197 103 94 Cedar Park 207 85 122 Highland 189 78 111 Greenleaf 270 165 105 Southview 213 97 116 We understand that schools often are unique facilities that require individual review and as such are often “conditional use.” We also acknowledge there are a handful of events each year in which an elementary school can never have enough parking, such as: • Open House/Conferences • Grandparents Day • Large Celebrations • Evening Student Performances and Events As for daily use of an elementary school and the parking needs, there is a daily pattern, which is fairly consistent throughout the year that can be studied. There are a handful of stalls available on any given day in the main lot at Greenleaf. The current configuration at Greenleaf Elementary is 165 spaces. It would seem that there is adequate parking at the site currently. It appears the average daily demand is around 125 stalls for a current student population of 910. We would project a post development capacity of approximately the same amount of students; therefore, parking in excess of 125 stalls would appear to be sufficient, if we assume proportionality and compare to similar District facilities. The proposed development, currently, is to maintain the current 165 stalls. Concurrent with the building entrance project, the District is proposing to reconfigure the parent drop-off to provide additional safe stacking of parents’ vehicles on site. Currently there is very limited space to stack parents’ vehicles at the entry of the school. The revised layout relocates the parent entry further north and creates a longer internal driveway, which is anticipated to shorten the queue out onto Galaxie Avenue. The design as submitted indicates a total parking capacity of 165 cars. This exceeds our observed demand and our calculated need by approximately 40 cars. Therefore, we are not recommending an increase or decrease to the existing parking at this time. MEMORANDUM Page 3 of 3 We have developed this recommendation with our clients at District #196 and they believe this site adequately meets their needs. The data we were able to gather, and what we have experienced planning dozens of elementary schools, seems to support this recommendation. Let us know if you have any follow-up questions or concerns. cc: Jeff Solomon, ISD #196 Douglas Kahl, Wold JB/ISD_196/152312/crsp/nov17 CITY OF MEMO Public Works TO: Kathy Bodmer, Planner FROM: Brandon S. Anderson, City Engineer DATE: November 29, 2017 SUBJECT: Greenleaf School Addition Final Plat Alex, The following are comments regarding the Greenleaf School Addition site plans dated November 08, 2017. Please include these items as conditions to approval. General 1. All work and infrastructure within public easements or right of way shall be to City standards. 2. Provide a narrative of how the buildings will be constructed and any impacts prior to building permit authorization. The narrative shall include the following: a. Shoring (if applicable) b. Material Storage. c. Haul routes to and from the site. d. Phasing 3. A Traffic Control plan shall be submitted and approved for all lane or street closures by the contractor. Flagmen shall be provided as necessary. 4. Notification is required 7 days in advance of lane or street closures. 7-day advance warning signage and notices for the closure shall be provided by the contractor. 5. The City of Apple Valley will apply for a safe routes to school grant for 2019 for installation of a High-intensity Activated Crosswalk or Pedestrian Hybrid Beacon (HAWK) to be installed across Galaxie Avenue at the new sidewalk connection to the main entrance located between the drop off parking lot and existing parking lot. It is expected that ISD 196 contribute to the additional pedestrian ramp and push button to be installed at the time of HAWK installation on the west side of Galaxie as well as the removal of existing pedestrian ramps and curbs. The existing crosswalk and refuge island in Galaxie Avenue is to remain in current location until HAWK is installed. Existing pedestrian ramps and striping to Galaxie shall be removed once the HAWK is installed. Plans should reflect future crosswalk location. Permits 6. Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution Control Agency, Met Council, Department of Labor and any other required permits prior to building permit authorization. 7. A right of way permit will be required for all work within public easements or right of way. 8. A Natural Resource Management Permit (NRMP) will be required prior to any land disturbing activity commences. Site 9. Provide additional drawing showing Auto turn turning movements to verify site circulation and layout requirements for planned vehicle usage to be used onsite. Please indicate (or show vehicle) stacking distances on the plan as circulation indicates potential for vehicles to back up onto public roadways at exit and entrance access’ to the site. Show truck movement with Auto turn entering site to ensure emergency and service vehicle can maneuver directly to front entrance. Grading, Drainage and Erosion Control 10. Final Grading Plans shall be reviewed and approved by City Engineer. 11. Final Storm water Management Plan shall be reviewed and approved by City Engineer. 12. Erosion control measures shall be installed prior to beginning grading operations. 13. Street sweeping shall be performed as necessary to address material tracking from the site. 14. Soil borings/testing shall be provided in the area of infiltration features prior to building permit authorization. Sanitary Sewer, Water Main and Storm Sewer 15. Final locations and sizes of Sanitary & Storm Sewer and Water main shall be reviewed with the final construction plans and approved by City Engineer. Landcape and Natural Resources 16. Landscape plan should clearly indicate drainage and utility easements and property line. 17. No major tree plantings shall be located over any underground utilities. Clusters of trees shall be used near or around these areas instead of planting in a row. The Drainage and Utility Easement will require clearance around the underground utilities, or the expectation that trees may have to be removed for access when needed. 18. Quantities and locations of trees should be indicated on plan to show diversity of species. I T E M: 4.P. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A dopt Resolution Directing Preparation of P lans and S pecif ication f or P roject 2018-109, L ebanon Cemetery B oundary Fence S taff Contact: B randon A nderson, City E ngineer D epartment / D ivision: E ngineering Division AC T I O N RE Q UE S T E D: Adopt the resolution directing preparation of plans and specifications for Project 2018-109, Lebanon C emetery Boundary Fence Improvements. S UM M ARY: T he City of Apple Valley 2018 – 2019 operating budget for Lebanon C emetery identifies the extention of the existing decorative fence and brick pillars along Pilot Knob Road and County Road 42, as well as a new coated chain link fence along the southern property line adjacent to the recently completed single family homes in Embry Place 3rd Addition. Also, the existing cemetery properties are planned to be platted as one property so this scope of work will include a final plat. T he project development tasks for the proposed improvements would involve the following scope of work. Conduct a topographical field survey to collect ground elevation, utility locations, and surface features within the proposed work zone. Prepare plans, specifications, and a project cost estimate and schedule for construction. Review project plans and cost estimate with the C ity Council prior to bid process. T his project is tentatively scheduled for summer of 2018 construction. B AC K G RO UND : On April 28, 2011, C ity Council accepted the update to the Master Plan for the Lebanon Cemetery of Apple Valley. T he plan update provided a revised site plan that included shifting the primary site access to the future extension of Embry Path. T his was done due to the limited access onto County Road 42 and Pilot Knob Road. Grading of the additional 3 acres to the C emetery property was completed in 2017 as part of Project 2017-106 along with the construction of Embry Path from C ounty Road 42 (Project 2017-135). B UD G E T I M PAC T: Project costs and funding included in the preliminary 2018-2019 operating budget are summarized as follows: Estimated Project C osts: C onstruction C ost $ 150,000 C ontingency (10%)15,000 Engineering & C onstruction Admin.51,000 Total Estimated Cost $ 216,000 Estimated Project Funding C emetery Fund $ 216,000 Total Estimated Funding $ 216,000 AT TAC HM E NT S: R esolution CITY OF APPLE VALLEY RESOLUTION NO. 2017- A RESOLUTION DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT 2018-109, LEBANON CEMETERY BOUNDARY FENCE WHEREAS, the City’s Capital Improvements Program identifies decorative boundary fencing improvements in 2018; and WHEREAS, the City Council has reviewed the scope of proposed improvements associated with the Lebanon Cemetery Boundary Fence project; and WHEREAS, the City Council considers it to be in the best interest of the City to begin the process of information gathering and have plans and specifications prepared for said improvements scheduled for construction in the year 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. Project 2018-109, Lebanon Cemetery Boundary Fence project is hereby established. 2. Staff is directed to conduct preliminary field work and prepare plans and specifications. 3. The property will require a Final Plat to be completed to combine multiple City owned parcels into one property. ADOPTED this 14th day of December 2017. __________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.Q. C O UNC I L ME E T I NG D AT E:December 14, 2017 S E C T I O N:C onsent Agenda Description: Adopt Resolution Directing Preparation of Plans and Specifications f or Project 2018-110, L ebanon Cemetery Roadway and I nfrastructure I mprovements Staff Contact: Brandon Anderson, City E ngineer Department / D ivision: E ngineering D ivision AC T I O N RE QUE S T E D: Adopt the resolution directiing preparation of plans and specifications for Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements. S UM M ARY: T he City of Apple Valley 2018 – 2019 operating budget for Lebanon Cemetery identifies the construction and paving of the interior road connection to the cemetery from Embry Path and improving the existing interior roadways by widening radiuses, curb and gutter installation, creating a maintenance staging area, and creating a paved pathway per the Master Plan. T he project development tasks for the proposed improvements would involve the following scope of work. Conduct a topographical field survey to collect ground elevation, utility locations, and surface features within the proposed work zone. Prepare plans, specifications, and a project cost estimate and schedule for construction. Review project plans and cost estimate with the C ity Council prior to bid process. T his project is tentatively scheduled for summer 2018 construction. B AC K G RO UND: On April 28, 2011, City Council accepted the update to the Master Plan for the Lebanon C emetery of Apple Valley. T he plan update provided a revised site plan that included shifting the primary site access to the future extension of Embry Path. T his was done due to the limited access onto C ounty Road 42 and Pilot Knob Road. Grading of the additional 3 acres to the C emetery property was completed in 2017 as part of Project 2017-106 along with the construction of Embry Path from C ounty Road 42 (Project 2017-135). B UD G E T IM PAC T: Project costs and funding included in the preliminary 2018-2019 operating budget are summarized as follows: Estimated Project C osts: C onstruction Cost $300,000 C onstruction Contingency (10%)30,000 Engineering & C onstruction Admin.65,000 Total Estimated C ost $395,000 Estimated Project Funding C emetery Fund $395,000 Total Estimated Funding $395,000 AT TAC HM E NT S: R esolution CITY OF APPLE VALLEY RESOLUTION NO. 2017- A RESOLUTION DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT 2018-110, LEBANON CEMETERY ROADWAY AND INFRASTRUCTURE IMPROVEMENTS WHEREAS, the City’s Capital Improvements Program identifies streets for proposed infrastructure improvements in 2018; and WHEREAS, the City Council has reviewed the scope of proposed improvements associated with the Lebanon Cemetery Roadway and Infrastructure Improvements project; and WHEREAS, the City Council considers it to be in the best interest of the City to begin the process of information gathering and have plans and specifications prepared for said improvements scheduled for construction in the year 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements project is hereby established. 2. Staff is directed to conduct preliminary field work and prepare plans and specifications. ADOPTED this 14th day of December 2017. __________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.R. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Grant A greement Amendment with Dakota C ounty S oil and Water C onservation District f or P roject 2017-162, Hayes A rena S tormwater R etrofits S taff Contact: J essica Schaum, Natural Resources Coordinator D epartment / D ivision: Natural R esources Division AC T I O N RE Q UE S T E D: Approve the grant agreement amendment with Dakota C ounty Soil and Water C onservation District for Project 2017-162, Hayes Arena Stormwater Retrofits. S UM M ARY: T he Hayes Arena Stormwater Retrofits project has been completed following the Hayes Arena parking lot reconstruction except for plantings in the infiltration basins. Originally all work was scheduled to be completed in 2017. Due to late fall construction, the planting contractor will install all shrubs and perennials in the spring of 2018. A grant amendment is required to extended the completion date and ensure the matching funds are available in 2018 from the SWC D. T he S WC D Board approved the extension with a new completion date of J uly 1, 2018. B AC K G RO UND : In March 2017, the Dakota C ounty Soil and Water C onservation District (SWC D) notified Public Works staff of the successful C ommunity C onservation Partnership grant application. T he C ity was awarded up to 75% of the project in cost share funding (not to exceed $50,000) for stormwater retrofits at the Hayes A rena. B UD G E T I M PAC T: T he grant requires 25% matching funds from the City. T hese funds are included in the 2017 Stormwater Utility budget. AT TAC HM E NT S: Agreement C orrespondence 4100 220th Street West, Suite 102 | Farmington, MN 55024 | (651) 480-7777 | www.dakotacountyswcd.org PARTNERS IN LAND AND WATER CONSERVATION November 3, 2017 Mr. Brandon Anderson, P.E. City of Apple Valley 7100 147th Street West 17-CCP-01 Apple Valley, MN 55124 RE: Hayes Stormwater Retrofits Contract Extension Dear Mr. Anderson, The Dakota County Soil and Water Conservation District (SWCD) Board of Supervisors authorized the approval of your cost share contract extension at their November 2, 2017 board meeting for the installation of the Stormwater Retrofits at Hayes Arena. The project must be completed by July 1, 2018. After the project has been completed in compliance with the approved plans, submit a letter requesting cost share reimbursement along with copies of invoices and receipts to document the actual project costs for SWCD review. Thank you for participating in our cost share program and for the city’s efforts to protect and improve water quality. If you have any questions, please contact me at (651) 480-7774. Sincerely, Curt Coudron, CPESC Project Management Supervisor Dakota County Soil and Water Conservation District Cc: Bruce Johnson, District 4 Supervisor File Encl: Cost Share Contract Amendment 17-CCP-01 I T E M: 4.S . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove L ease A greement with New Cingular W ireless P C S, L L C, and C C AT T, L L C , f or Monopole and Ground E quipment at Central Maintenance Facility, 6442 140th Street W. S taff Contact: Carol Blommel J ohnson, P ublic Works S uperintendent - Utilities D epartment / D ivision: Utilities D ivision AC T I O N RE Q UE S T E D: Approve the lease agreement with New C ingular Wireless PC S, LLC , and C C AT T, LLC , for Monopole and Ground Equipment at the C entral Maintenance Facility, 6442 140th Street W. S UM M ARY: Attached for consideration is the proposed lease agreement. T his lease replaces the expired lease between the City and New C ingular Wireless. T he lease also authorizes the upgrade of six (6) antennas, one (1) fiber distribution box, cable conductor lines and related equipment on the existing monopole. B AC K G RO UND : T he original lease agreement was approved in 1996. In 2013, New Cingular appointed C C AT T as manager of this New C ingular antenna site. In 2016, the City amended the original lease agreement to recognize C C AT T as manager and operator. Staff and the C ity Attorney did not permit the new lease agreement negotiations to take place until the transfer of management issues were resolved. T he attached lease agreement document was prepared by the C ity Attorney’s office. B UD G E T I M PAC T: T he term of the proposed lease is five years and is subject to four additional five-year option periods. T he annual rent for 2017 is $29,912.00. T he base rent will increase annually by the greater of three and one-half percent or the amount equal to the increase in the Consumer Price Index, with a maximum annual increase of six and one-half percent. T he sub-ledger for this site is 20053032. AT TAC HM E NT S: Agreement Plan S et 1 Tenant Site Name: __________________ Landlord Site Name: Central Maintenance LEASE AGREEMENT This Lease Agreement (“Lease”) is made effective as of the latter signature date below (hereinafter “Effective Date”) by and between the City of Apple Valley, a Minnesota municipal corporation, (“Landlord”) and New Cingular Wireless PCS, LLC, a Delaware limited liability company (“New Cingular”), and by CCATT LLC, a Delaware limited liability company (“CCATT”) New Cingular’s Attorney in Fact (New Cingular and CCATT are hereinafter collectively referred to as “Tenant”). RECITALS: WHEREAS, Landlord is the owner of that land and property located at 6442 West 140th Street, in the City of Apple Valley, County of Dakota and State of Minnesota and legally described on the attached Exhibit “A” (hereinafter “Property”), subject to any and all existing easements and encumbrances, and WHEREAS, Landlord and New Cingular’s predecessor in interest were parties to that Site Lease Agreement dated May 9, 1996, as amended by that First Amendment to Site Lease Agreement dated June 9, 2016 (collectively the "Prior Agreement"), which Prior Agreement granted to Tenant a leasehold interest in and to a portion of the Property for the construction, installation, operation and maintenance of a communications tower, shelters, cabinets, equipment and related facilities and improvements, together with a right of ingress, egress, access and utilities thereto, all as more particularly set forth in the Prior Agreement for a term of twenty (20) years commencing on May 9, 1996 and expiring on May 8, 2016; and WHEREAS, pursuant to that Management Agreement dated December 16, 2013 (hereinafter "Management Agreement"), New Cingular appointed CCATT as manager, and CCATT agreed to act as the exclusive operator of the leasehold improvements of New Cingular for and on behalf of New Cingular; and WHEREAS, pursuant to that Limited Power of Attorney dated December 16, 2013 (hereinafter "Power of Attorney"), New Cingular appointed CCATT as its true and lawful attorney in fact, and CCATT agreed to act as the attorney in fact for Tenant in accordance with the terms of the Power of Attorney, and WHEREAS, Landlord and Tenant desire to enter into this Lease with respect to the use and operation of its improvements on the Property, as more particularly set forth herein NOW THEREFORE, in consideration of the terms and conditions of this Agreement, the parties agree as follows: 1. Leased Premises. Subject to the terms and conditions of this Lease, Landlord hereby leases to Tenant a portion of the Property measuring a total of 1112 square feet as set FA No. 10082196 BUN: 844365- Apple Valley 2 forth and depicted on the attached Exhibit “B” (hereinafter “Leased Premises”), together with non-exclusive permission for ingress, egress, regress, access and utilities, also as more particularly described and depicted in Exhibit "B”. Tenant shall have the right to use the Leased Premises for the construction, installation, use, operation, repair, removal and replacement of a telecommunications tower facility (hereinafter “Tower”), a fence surrounding the Leased Premises, and for the installation, operation, use, repair, removal and replacement of cabinets, shelters, equipment buildings, generators, fuel storage containers, and conduit, cables, lines utility boxes and appurtenant installations for the provision of telecommunication services (collectively the “Facilities”), the exact location of each to be approved by Landlord’s Public Works Director. Any additional or new equipment or Facilities not described on Exhibit B, must be approved by Landlord before any additional Facilities may be placed upon the Property by Tenant or any other party. 2. Term/Renewals. The term of this Lease shall be five (5) years, effective as of June 1, 2016, (the “Commencement Date”) and ending on May 31, 2021. Tenant may extend the term of the Agreement for four (4) additional five (5) year option periods (individually, an “Renewal Term”) and (collectively, the “Renewal Terms”). Tenant shall have elected to extend the term of each successive Renewal Term unless it gives Landlord written notice of its intention not to extend at least sixty (60) days prior to the expiration of the then-current term. 3. Rent and Fees. a. The annual base rent for 2017 shall be Twenty-Nine Thousand Nine Hundred Twelve and 00/100 Dollars ($29,912.00) (“Base Rent”) subject to increases as set forth herein. Tenant has, prior to the execution of this Agreement, paid to Landlord the amount of Fourteen Thousand Six Hundred Seventy-Four and 80/100 Dollars ($14,674.80) (hereinafter “2017 Payment Amount”) for a portion of the 2017 rent due under this Lease. Within sixty (60) days following the Commencement Date, Tenant shall pay Landlord Fifteen Thousand Two Hundred Thirty-Seven and 20/100 Dollars ($15,237.20) which represents the Base Rent due for the remainder of 2017. The Base Rent shall be paid annually, without invoice, in one installment in advance on January 1st of each year. In addition, Tenant agrees to pay its “proportionate share” of any real estate taxes or payment in lieu of taxes required as a result of this Lease within thirty (30) days of notification by Landlord. Tenant’s “proportionate share” of real estate taxes shall be the percentage determined by dividing the amount of Tenant’s exclusive ground space on the Property by the total amount of space leased on the Property. Tenant shall have the right, at its sole option and at its sole cost and expense, to appeal, challenge or seek modification of any tax assessment or billing for which Tenant is wholly or partly responsible for payment. The Base Rent and all other sums owing to Landlord hereunder which are not paid within thirty (30) days after their due date shall accrue interest from the due date at the rate of one and one-half percent (1½%) per month, which interest shall be paid coincidentally with the delinquent rent payment. Additionally, Tenant shall pay a late fee of $200.00 for each payment not paid when due and an additional $200.00 per month until such payment has been fully paid to Landlord to partially compensate Landlord for Landlord’s administrative time and expense associated with untimely payments. In the event Landlord engages the services of an attorney to collect any unpaid sums, Tenant shall pay all costs of collection including but not limited to Landlord’s attorney’s fees, court costs, expert FA No. 10082196 BUN: 844365- Apple Valley 3 witness fees and all other costs incurred by Landlord immediately after Landlord sends an invoice for the same to Tenant. Any outstanding Tenant payment obligations under this paragraph shall survive the expiration or earlier termination of this Lease. b. The Base Rent shall be increased annually effective January 1st, by the greater of (i) three and one-half percent (3.5%) of the previous year’s annualized Base Rent, or (ii) an amount equal to the increase in the Consumer Price Index (“CPI”); provided, however, that the maximum annual increase in any year shall not exceed six and one-half percent (6.5%). The CPI shall mean the “Consumer Price Index - for all Urban Consumers, All Cities, All Items (1967-100)” as published by the United States Department of Labor Statistics, or if such index shall be discontinued, the successor index, or if there shall be no successor index, such comparable index as mutually agreed upon by the parties. To determine the annual rental increase to be paid by Tenant under a CPI adjuster, the annualized rental for the previous year shall be multiplied by a percentage figure, computed from a fraction, the numerator of which shall be the CPI for the third quarter of the preceding calendar year and the denominator of which shall be the CPI for the corresponding third quarter one year earlier. Such fraction shall be converted to a percentage equivalent. The resulting percentage figure shall be multiplied by the previous year’s rent. c. If this Lease is terminated at a time other than on the last day of the then current lease year, Base Rent shall be prorated as of the date of termination and, in the event of termination for any reason not entitling Landlord to the payment of liquidated damages, all prepaid Rent shall be refunded to Tenant. Tenant may not add additional equipment or Facilities beyond that shown on the Site Plan attached as Exhibit B without the express written approval of Landlord which may be granted or withheld in Landlord’s sole discretion. d. Tenant shall pay for all costs of Landlord’s inspections, installation project management costs, attorney’s fees and review fees for this project within thirty (30) days after Landlord sends an invoice for such fees to Tenant. All fees and invoices must be paid within thirty (30) days after Landlord sends Tenant an invoice for the same. Any invoices or other sums owed to Landlord, under the Lease or this Amendment, which are not paid by Tenant within thirty (30) days after such sums become due and owing shall: (1) be a material default under the Lease; and (2) bear interest at the lesser of eighteen percent (18%) per annum or the maximum rate allowed by law. The terms of this paragraph shall survive the expiration or earlier termination of the Lease. e. If Tenant fails to reimburse Landlord for its expenses as set forth above within thirty (30) days after receive of an invoice from Landlord, Tenant shall be deemed to be in default under this Lease. In addition to being in default hereunder, Tenant shall pay a penalty to landlord in the amount of one twelfth of the then current Base Rent per month for each month that Tenant fails to pay the invoice submitted by Landlord. The terms of this paragraph shall survive the termination or expiration of this Lease. f. CCATT and New Cingular hereby agree that each of them are jointly and severally liable for Tenant's obligations under the Lease and they shall pay and be liable to Landlord all of Tenant's obligations under the terms and conditions of the Agreement. CCATT FA No. 10082196 BUN: 844365- Apple Valley 4 and New Cingular agree to pay all sums owed under the Agreement to Landlord at any time, including but not limited to, all rent, property taxes, costs, charges, late fees, interest, attorney's fees, expenses and any other fees owed pursuant to the terms of the Agreement. Nothing contained herein shall be construed as releasing Tenant from any of its obligations under the terms of the Agreement and New Cingular shall continue to have the joint obligation with CCATT to pay all sums owed to Landlord under the terms of the Agreement. 4. Property Use. Tenant may use the Leased Premises for the installation, operation, repair and maintenance, including replacement, of its Facilities, the Tower and equipment buildings or cabinets for the transmission, reception and operation of communications systems and uses incidental thereto and for the storage of related equipment in accordance with the terms of this Lease. Except for the areas in which the Facilities are to be installed on the Leased Premises as set forth on Exhibit B this use shall be non-exclusive. Tenant’s use of the Property, including the for access and utilities shall be non-exclusive. Tenant may erect and operate Facilities as shown on the Site Plan attached as Exhibit B. Tenant may expand but only after the provisions of paragraph 12(a) and 12(b) are satisfied and then only with Landlord’s prior written consent, which may be granted or denied in Landlord’s sole discretion. Landlord may condition such consent upon the execution of an amendment to this Lease on terms acceptable to Landlord and Tenant. Tenant shall use the Property and Leased Premises in compliance with all federal, state, and local laws and regulations. 5. Building Construction Standards. Tenant’s Facilities, including but not limited to the Tower, shall, at all times, be painted and maintained at Tenant’s expense, any color as selected by the Public Works Director. All work to be performed by Tenant and its contractors, agents, and employees shall be done in a good and workmanlike manner and in accordance with the plans and specifications set forth on Exhibit B. Tenant shall not be permitted in any material way to vary its construction from the plans and specifications. Tenant shall construct and install its Tower and Facilities in accordance with applicable laws, rules and ordinances, and shall not allow any mechanics or materialmen’s liens to attach to the Property. Tenant shall not install, operate, keep or maintain any shelters, cabinets or other installations on the ground of the Leased Premises, other than those set forth on Exhibit B, without Landlord’s prior written consent. 6. Installation of Equipment and Leasehold Improvements. a. Tenant shall have the right, at its sole cost and expense, to install, operate, maintain, repair, and replace, in accordance with good engineering practices, with all applicable FCC rules and regulations, on the Property, the Tower and all necessary Facilities, in the manner set forth on the attached Exhibit B. Tenant shall have the right to add to, modify, alter, remove or replace any item of the equipment beyond that shown on Exhibit B, provided that Tenant obtains Landlord’s prior written approval, which approval may be granted or denied in Landlord’s sole discretion. No improvements, modifications, alterations or additions shall be made upon the Property or to the Facilities without Landlord’s prior written consent. b. Any damage done to the Property or any of Landlord’s equipment, machinery, personal property or other improvements of Landlord located upon the Property caused by Tenant or its agents or subcontractors during installation or during operation of FA No. 10082196 BUN: 844365- Apple Valley 5 Tenant’s Facilities shall be repaired or replaced within thirty (30) days after notification by Landlord at Tenant’s expense and to Landlord’s sole satisfaction. c. Tenant shall complete its construction and installation of the Facilities set forth on Exhibit B within ninety (90) days after the full execution of this Lease, including all punch-list items. Tenant shall provide Landlord with a Site Plan in electronic file format compatible to Landlord’s record file system as Exhibit B consisting of as-built drawings of the Facilities and the improvements installed on the Property, which show the actual location of all equipment and improvements. Said drawings shall be accompanied by a complete and detailed inventory of all equipment, personal property, and Facilities. Tenant shall provide such “as- built” drawings within thirty (30) days after it completes the installation and the construction of the Facilities as set forth on Exhibit B but in no event later than one hundred twenty days (120) after full execution of this Lease. If Tenant fails to provide the “as-built” drawings as and when required, Tenant shall pay a monthly late fee to Tenant of $500 per month until such time as Tenant fully complies with the terms of this paragraph. Failure to provide the “as-built” drawings as required herein shall be a material default under this Lease. 7. Maintenance. a. Tenant shall, at its own expense, maintain any of Tenant’s equipment on or attached to the Property in a safe condition, in good repair and in a manner reasonably suitable to Landlord so as not to conflict with the use or other leases of the Property by Landlord and in accordance with industry standards. b. Tenant shall have sole responsibility for the maintenance, repair and security of its equipment, personal property, Facilities, and leasehold improvements, and shall keep the same in good repair and condition during the Lease term. c. Tenant shall keep the property free of debris and anything of a dangerous, noxious or offensive nature or which would create a hazard, undue vibration, heat, noise, etc. d. In the event Landlord repairs performs maintenance on the Property, Tenant shall provide adequate measures to cover Tenant’s equipment on or within the Property, personal property or Facilities and protect such from damage which may occur during such repairs or maintenance. e. Any additional expense incurred by Landlord in repairing or maintaining the Property or any improvements thereon caused by Tenant’s Facilities shall be paid by Tenant to Landlord within thirty (30) days after Landlord’s notice to Tenant of such additional cost. 8. Property Access. a. Tenant, at all times during this Lease, shall have vehicular and pedestrian ingress and egress over the Property by means of the existing access, subject to notice requirements to Landlord as provided in paragraph 8.b, below. FA No. 10082196 BUN: 844365- Apple Valley 6 b. Tenant shall have 24-hour a day access to the Property in order to install, operate, and maintain (including repair and replacement of) its Facilities. Tenant shall access such facilities and the Property only with prior notice to Landlord. Tenant shall comply with Landlord’s rules, regulations and policies (collectively “Rules”) provided that in the event of a conflict between such Rules and the terms and conditions of this Lease, the terms and conditions of this Lease shall control. Landlord shall provide a copy of such Rules, if any, within a reasonable time following Tenant’s request. Nothing contained herein shall be construed to prevent Landlord from adopting reasonable Rules at any time. In the event Tenant needs emergency access to the Property, Tenant may notify the Apple Valley Police by phone, and such notice shall constitute compliance with this paragraph; otherwise, notice shall be given to the office of the Director of Public Works. At no time shall Tenant access the Property without giving prior notice to Landlord. c. Landlord shall be allowed and granted access to the Leased Premises at reasonable times to examine and inspect Tenant’s Facilities and/or other property for safety reasons or to ensure that Tenant’s covenants are being met. Tenant’s communications equipment is highly sensitive and any entry into Tenant’s building or cabinets which could damage or interfere with it must be controlled. Accordingly, Landlord shall not enter Tenant’s building or cabinets (other than in an emergency) unless it has given Tenant twenty-four (24) hours’ actual notice. In case of emergency, Landlord shall make reasonable efforts to notify Tenant prior to, or promptly after, entering Tenant’s building or cabinets. 9. Utilities. Tenant shall separately meter and pay all charges for the consumption of electricity and other utilities associated with its use of the Property and shall pay all costs associated therewith. Tenant shall have the right to install or improve utilities within or on the Property to serve the Leased Premises, subject to Landlord’s written consent on location and installation. 10. Co-Location Provisions. It is the intent of Landlord and Tenant that the Tower constructed by Tenant as part of its Facilities shall be made available for other wireless telecommunication providers for co-location. Tenant hereby represents and warrants to Landlord that the Tower has sufficient size and strength to accommodate at least two (2) more wireless telecommunications tenants. Any co-location shall include the following: a. Any wireless telecommunications provider seeking to co-locate on Tenant’s Tower on the Leased Premises shall enter into a separate ground lease with Landlord. Landlord agrees to provide ground lease space adjacent to the Leased Premises at rates similar to what Landlord charges other ground tenants. b. Tenant shall enter into a lease for space on the Tower with any party requesting to co-locate on the Tower, subject to reasonable rules, requirements and terms required by Tenant. Tenant shall only charge commercially reasonable rates for such space and shall reasonably cooperate with any such proposed tenant. Tenant shall further permit any such co-locating tenant with access through the Leased Premises for the purposes of accessing the Tower. FA No. 10082196 BUN: 844365- Apple Valley 7 If Tenant fails to reasonably cooperate with any such co-location requests, Tenant shall be in default under this Lease. 11. Compliance With Statutes, Regulations and Approvals. It is understood that Tenant’s use of the Leased Premises herein is contingent upon its obtaining all certificates, permits, zoning, and other approvals that may be required by any federal, state or local authority (including engineering study, radio frequency interference study, etc.). Landlord agrees to reasonably cooperate with Tenant, at Tenant’s sole cost and expense (including but not limited to expenses related to Landlord’s attorney’s fees and staff review time), with respect to obtaining any such required certificates, permits, zoning or other approvals. Tenant’s Tower and Facilities and any other facilities shall be erected, maintained and operated in accordance with applicable site standards, state statutes, rules and regulations now in effect or that thereafter may be issued by the FCC and related governing bodies. Tenant shall pay, as they become due and payable, all fees, charges and expenses currently required for licenses and/or permits required for Tenant’s use of the Property. 12.a. Interference. Tenant’s installation, operation and maintenance (including repair and replacement) of its Facilities shall not damage or interfere in any way with Landlord’s use of the Property or related repair and maintenance activities. Tenant agrees to cease all such actions which interfere with Landlord’s use of the Property promptly upon notice of such interference, provided, however, in such case, Tenant shall have the right to terminate this Lease. Landlord, at all times during this Lease, reserves the right to take any action it deems necessary, in its sole discretion, to repair, maintain, alter or improve the Property in connection Landlord’s use of the Property as may be necessary. Landlord agrees to give reasonable advance notice of any repairs or maintenance of the Property to Tenant and to reasonably cooperate with Tenant to carry out such activities with a minimum amount of interference with Tenant’s operations. Before placement of additional Facilities, to the extent new Facilities include installation of any antennas, radios, lines, cables, conduit, radios, amplifiers or other equipment Tenant shall provide Landlord with an interference study acceptable to Landlord, indicating that Tenant’s intended use will not interfere with any existing communications facilities on the Property. Tenant shall also, if requested by Landlord, provide Landlord with a structural engineering study acceptable to Landlord indicating that the Tower is structurally sufficient to support the additional antennas, lines, cables, conduit, radios, amplifiers or Tenant’s additional Facilities. Landlord in no way guarantees to Tenant subsequent noninterference with Tenant’s transmission operations, provided, however, that in the event any other party except a governmental unit, office or agency requests permission to place any type of additional antenna or transmission facility on the Property, the procedures of this paragraph 12 shall govern to determine whether such antenna or transmission facility will interfere with Tenant’s transmission operations. If Landlord receives any such request from an entity requesting to use the Property for communications purposes (“Requester”), Landlord shall submit the Requester’s proposal, complete with all technical specifications reasonably requested by Tenant, to Tenant for review FA No. 10082196 BUN: 844365- Apple Valley 8 for noninterference. Tenant shall have thirty (30) days following receipt of said proposal to make any objections thereto, and failure to make any objection within said thirty (30) day period shall be deemed consent by Tenant to the installation of antennas or transmission facilities pursuant to said proposal. If Tenant gives notice of objection due to interference during such thirty (30) day period and Tenant’s objections are verified by Landlord to be valid, then Landlord shall not proceed with such proposal. The Requester shall be responsible for the expenses incurred in any independent validation of Tenant’s interference objections, provided, however, should the independent analysis conclude that Tenant’s interference objections were invalid, Tenant shall be responsible for any independent validation fees. An emergency, city, public works or public safety governmental unit may be allowed to place antenna or other communications facilities on the Property regardless of potential or actual interference with Tenant’s use, provided, however, if Tenant’s use of the Property is materially affected, Tenant may terminate this Lease without penalty or payment of liquidated damages as provided in paragraph 14, and provided further, that if a Requester is granted approval to use the Property for communications purposes and thereafter Tenant’s use of the Property is materially affected, Tenant shall have the right to terminate this Lease without penalty or payment of liquidated damages as provided in paragraph 14, and shall have the right to seek relief against such Requester, including damages and/or injunctive or other equitable relief, provided that there shall be no liability to Landlord. Tenant’s use and operation of its Facilities shall not interfere with the use and operation of other communication facilities currently located on the Property which pre-existed Tenant’s facilities. If Tenant’s facilities cause impermissible interference, Tenant shall take all measures reasonably necessary to correct and eliminate the interference. If the interference cannot be eliminated in a reasonable time, Tenant shall immediately cease operating its facility until the interference has been eliminated. If the interference cannot be eliminated within ninety (90) days, Landlord may terminate this Agreement. b. Maximum Permissible Emission. In all cases, essential emergency governmental systems shall have the right to operation without being subjected to harmful interference or interruptions from commercial users at the Site. Tenant shall not use, nor shall Tenant permit its employees or contractors to use the Property in any way which causes harmful interference or interruptions to the operation of essential emergency government communications equipment operating from the Property, or results in radio-frequency radiation exposure levels at the Property to be in excess of the FCC limits. Tenant shall promptly make any necessary adjustments or repairs should their equipment, due to mal-adjustments, defects or failures, cause harmful interference to other radio communications equipment on the Property, or results in radio-frequency radiation exposure levels at or adjacent to the Leased Premises to be in excess of the FCC limits. Assignment of responsibility for excessive radio-frequency radiation exposure levels at, or adjacent to, the Site, or harmful interference not due to equipment mal-adjustments, defects or failures shall be in accordance with the following: (i) Commercial users shall bear primary responsibility to rectify excessive radio-frequency radiation exposure levels at, or adjacent to, the Property, or harmful FA No. 10082196 BUN: 844365- Apple Valley 9 interference caused by their equipment or a combination of their equipment, to essential emergency governmental systems at the Property. (ii) Government system users shall bear secondary responsibility to rectify excessive radio-frequency radiation exposure levels at, or adjacent to, the Property, or harmful interference caused by their equipment to commercial users at the Property. (iii) The commercial user with the most recent installation or modification shall bear primary responsibility to rectify excessive radio-frequency radiation exposure levels at, or adjacent to, the Property, or harmful interference caused by that installation or modification to pre-existing commercial users. Pre-existing commercial users shall bear secondary responsibility to rectify such excessive radio-frequency radiation exposure levels at, or adjacent to, the Property or harmful interference. (iv) The commercial user with the most recent installation or modification shall bear primary responsibility to rectify harmful interference received by its system, as a result of its most recent installation or modification, from pre-existing commercial users. Pre-existing commercial users shall bear secondary responsibility to rectify such interference. Primary responsibility shall be defined as providing essentially all necessary analysis, measurements, testing and engineering to determine the cause of, and solution to, excessive radio-frequency radiation exposure levels at, or adjacent to, the Property or harmful interference. The user with primary responsibility shall make all necessary and reasonable changes, at its sole expense, to its system; i.e. antenna location, frequencies, ER.P. transmitter filtering, etc., to rectify the excessive radio-frequency radiation exposure levels at, or adjacent to, the Property or harmful interference. Secondary responsibility shall be defined as reasonable cooperation with the user bearing primary responsibility, and providing reasonable supplementary analysis, measurements, testing and engineering to determine the cause of, and solution to, excessive radio-frequency radiation exposure levels at, or adjacent to, the Property or harmful interference. The user with secondary responsibility shall make all reasonable changes to its system necessary to rectify the excessive radio-frequency radiation exposure levels at, or adjacent to, the Property or interference, at the expense of the user with primary responsibility, that do not materially adversely affect performance of its system. Tenant shall provide Landlord with a copy of any Routine environmental evaluations, environmental assessments, or other technical information regarding compliance with radio- frequency radiation exposure levels at the Property that are required to be submitted to the FCC. 13. Termination. a. Events of Termination. Except as otherwise provided in this Lease, this Lease may be terminated upon sixty (60) days’ written notice to the other party as follows: FA No. 10082196 BUN: 844365- Apple Valley 10 (i) by either party upon a default of any covenant or term hereof by the other party, which default is not cured within sixty (60) days of receipt of written notice of default to the other party, unless such default may not reasonably be cured within a 60-day period, in which case, this Lease may not be terminated if the defaulting party commences action to cure the default within such 60-day period, proceeds with due diligence to fully cure the default and thereafter cures the default. (ii) by Tenant immediately upon notice to Landlord if Tenant is unable to obtain any license, permit or other governmental approval necessary for the construction and/or operation of the Facilities or Tenant’s business and as a consequent thereof does not commence operation of its business on the Property, provided, however, that if Tenant fails to obtain its permits within six (6) months after the date hereof, Tenant’s right to terminate after such six (6) month period shall be controlled by paragraph 13(a)(iii) hereof. (iii) by Tenant upon sixty (60) days’ written notice to Landlord if Tenant, after having commenced operation on the Property, is unable to maintain any license, permit or other governmental approval necessary to continue the operation of the Facilities or Tenant’s business. (iv) by Landlord if it determines in its sole discretion that continued occupancy of the Property by Tenant is in fact a threat to health or safety. (v) by Landlord, upon one hundred eighty days prior written notice. if Landlord decides to redevelop the Property or otherwise use the Property in a manner inconsistent with Tenant’s continued use of the Property as set forth herein. b. Notice of Termination. The parties shall give notice of termination in writing as provided in paragraph 21. Such notice shall be effective upon receipt as evidenced by the return receipt or such later date as stated in the notice. Except as otherwise provided in this Lease, all rentals paid for the Lease prior to said termination date shall be retained by Landlord. c. Upon the expiration or earlier termination of this Lease for any reason, Tenant shall remove its equipment, personal property, Facilities, and leasehold improvements from the Property on or before the date of such expiration or termination, and shall repair any damage to the Property caused by such equipment, normal wear and tear, and casualty excepted; all at Tenant’s sole cost and expense, whether removed by Tenant or Landlord. Any such property or Facilities which are not removed by on or before the date this Lease terminates shall, at Landlord’s option, be deemed abandoned and become the property of Landlord. In the event Tenant leaves any personal property, equipment or any portion of its facilities on the Property without Landlord’s written consent, Tenant shall reimburse Landlord for the cost of removing and disposing of the same. Tenant shall be responsible for paying Base Rent and all other sums owed under this Lease until such time that Landlord or Tenant has removed Tenant’s Facilities, equipment and leasehold improvements from the Property. In the event Landlord attempts to collect on any unpaid sums owed by Tenant under this Lease or brings any other action to enforce the terms of this Lease, Tenant shall be responsible for costs of collection including, but not limited to, attorneys’ fees, court costs, and expert witness fees whether or not Landlord files FA No. 10082196 BUN: 844365- Apple Valley 11 suit against Tenant. The terms of this Section shall survive the termination or other expiration of this Lease. d. Title to Tenant’s equipment, and all improvements installed at and affixed to the Property by Tenant shall be and shall remain the property of Tenant unless the property is deemed abandoned as provided in paragraph 13(c). Landlord hereby waives any lien rights it may have or acquire with respect to such property and shall promptly execute any document, required by a supplier, or lender of such property which waives any rights Landlord may have or acquire with respect thereto. Tenant shall, at any time, including any time it vacates the Property, remove Tenant’s Facilities, including all improvements, equipment, fixtures, and all of Tenant’s personal property from the Property. Tenant shall be responsible for removing all cabling, wiring and any foundations or footings installed by Tenant upon the Property, to a depth of four (4) feet below grade. Tenant’s obligations under this paragraph shall survive the termination or expiration of this Lease. 14. Liquidated Damages; Early Termination. In the event Landlord terminates this Lease pursuant to paragraphs 13(a)(iv) or (v) or Tenant terminates this Lease pursuant to paragraphs 13(a)(i) or (ii) such termination shall be effective without the payment by either party of any penalties or liquidated damages. In the event Landlord terminates this Lease pursuant to paragraph 13(a)(i), or Tenant terminates this Lease pursuant to paragraphs 13(a)(iii) Tenant shall pay to Landlord liquidated damages equal to the sum of (a) the remaining unpaid monthly Base Rent payments payable in the calendar year in which such termination is effective, plus (b) an amount equal to 120% of the annual Base Rent payable in the calendar year in which such termination is effective; provided, however, that if the effective date of the termination occurs in the last calendar year of the then existing term, the liquidated damages shall equal the monthly Base Rent for the remaining unexpired term. Tenant’s obligation to pay liquidated damages as set forth herein shall survive the termination of this Lease. 15. Limitation of Landlord’s Liability; Early Termination. Landlord’s liability for damages to Tenant under this Lease shall be limited to the actual and direct costs of equipment removal and shall specifically exclude any recovery for value of the business of Tenant as a going concern, future expectation of profits, loss of business or profit or related damages to Tenant; provided, however, that this provision shall not prohibit an action by Tenant for specific performance of this Lease or other equitable or injunctive relief, so long as there is no monetary penalty or damage to Landlord. 16. Insurance. a. Tenant shall carry adequate insurance to protect the parties against any and all claims, demands, actions, judgments, expenses, and liabilities which may arise out of or result directly or indirectly from Tenant’s use of the Property. Any applicable policy shall list Landlord as an additional insured and shall provide that it will be the primary coverage. The insurance coverage must include, at least, commercial general liability insurance coverage, including premises/operation coverage, bodily injury, property damage, independent contractors FA No. 10082196 BUN: 844365- Apple Valley 12 liability, completed operations coverage, and contractual liability coverage in a combined single limit of not less than Two Million Dollars ($2,000,000.00) per occurrence, subject to Two Million Dollars ($2,000,000.00) aggregate. Tenant may satisfy this requirement by underlying insurance plus an umbrella policy. Tenant shall also maintain the worker’s compensation insurance required by law. b. Neither party shall be liable to the other (or to the other’s successors or assigns) for any loss or damages caused by fire or any of the risks enumerated in a standard “all risk” insurance policy, and in the event of such insured loss, neither party’s insurance company shall have a subrogated claim against the other. c. Tenant shall provide Landlord, prior to the Commencement Date, before each renewal of the Lease term and annually if requested by Landlord, evidence of the required insurance in the form of a certificate of insurance issued by an insurance company licensed to do business in the State of Minnesota, which includes all coverage required in paragraph 16(a) above. The coverage may not be canceled, non-renewed, or materially reduced without thirty (30) days’ written notice to Landlord. 17. Damage or Destruction. If the Leased Premises or any portion thereof is destroyed or damaged so as to materially hinder the effective use of the Facilities in the sole discretion of Tenant, and through no fault or negligence of Tenant, Tenant may elect to terminate this Lease upon thirty (30) days’ written notice to Landlord. In such event, all rights and obligations of the parties shall cease as of the date of the damage or destruction and Tenant shall be entitled to the reimbursement of any rent prepaid by Tenant. Landlord shall have no liability for any damage to Tenant caused by another tenant. 18. Condemnation. In the event the whole of the Leased Premises is taken by eminent domain, this Lease shall terminate as of the date title to the Leased Premises vests in the condemning authority. In event a portion of the Leased Premises is taken by eminent domain, either party shall have the right to terminate this Lease as of said date of title transfer, by giving thirty (30) days’ written notice to the other party. In the event of any taking under the power of eminent domain, Tenant shall not be entitled to any portion of the award paid for the taking and Landlord shall receive full amount of such award. Tenant hereby expressly waives any right or claim to any portion thereof; all damages, whether awarded as compensation for diminution in value of the leasehold or to fee title of the Property, shall belong to Landlord. Tenant shall have the right to claim and recover from the condemning authority any amounts recoverable by Tenant on account of any and all damage to Tenant’s business and any costs or expenses incurred by Tenant in moving/removing its equipment, personal property, Facilities, and leasehold improvements. 19. Indemnification. Tenant agrees to indemnify, defend, and hold harmless Landlord and its elected officials, officers, agents, and representatives, from and against any and all claims, costs, losses, expenses, demands, actions, fines, penalties, or causes of action, including reasonable attorneys’ fees and other costs and expenses of litigation, which may be asserted against or incurred by Landlord or for which Landlord may be liable, arising out of or related to: (1) the negligence, willful misconduct, or other fault of Tenant or its employees, FA No. 10082196 BUN: 844365- Apple Valley 13 agents, or subcontractors in the performance of this Lease or from the installation, operation, use, maintenance, repair, removal, or presence of Tenant’s Facilities, building or cabinets on the Property; (2) the entry by Tenant, its employees, contractors and subcontractors upon the Property; (3) the representations and warranties of Tenant contained in paragraph 20 of this Lease; (4) Tenant’s use, operation and maintenance of its Facilities, equipment and personal property upon the Leased Premises and the Property; and (5) any default by Tenant under this Lease and any amendments to the Lease. Tenant shall not be required to indemnify Landlord from Landlord’s gross negligence or willful misconduct. Tenant’s indemnification obligations under this paragraph shall survive the termination or expiration of this Lease. 20. Hazardous Substance Indemnification. Tenant represents and warrants that its use of the Property will not generate, and it will not store or dispose on the Property nor transport to or over the Property any Hazardous Substance except as described on Exhibit C attached hereto and Tenant shall not generate, transport or use any Hazardous Substance in violation of applicable law. Tenant further agrees to hold Landlord harmless from and indemnify Landlord against any release caused by Tenant of any such Hazardous Substance and any damage, loss, or expense or liability resulting from such release including all attorneys’ fees, costs and penalties incurred as a result thereof except any release caused by the negligence, or willful misconduct of Landlord, its employees or agents. “Hazardous Substance” shall be interpreted broadly to mean any substance or material defined or designated as hazardous toxic waste, hazardous or toxic material, hazardous or toxic or radioactive substance, or other similar term by any federal, state or local environmental law, regulation or rule presently in effect or promulgated in the future, as such laws, regulations or rules may be amended from time to time; and it shall be interpreted to include, but not be limited to, any substance which after release into the environment will or may reasonably be anticipated to cause sickness, death or disease. Landlord warrants and represents that on the date hereof, Landlord has no actual knowledge of any Hazardous Substance now or previously being located on the Property and will defend, indemnify and hold Tenant harmless against any claims and any costs including attorney fees associated therewith, arising out of the presence of Hazardous Substance alleged to have been present on the Property prior to the Effective Date hereof. Tenant’s indemnification obligations under this paragraph shall survive the termination or expiration of this Lease. Tenant shall comply with all applicable building and fire codes regarding any halon system to be installed at the Property. The halon system shall be a clean-agent fire-extinguishing system and installed, maintained and periodically inspected and tested in accordance with NFPA 2001 and their listing or any successor or similar codes or regulations. 21. Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses: If to Landlord, to: City of Apple Valley Attn.: City Clerk 7100 – 147th Street West Apple Valley, MN 55124 With a copy to: Dougherty, Molenda, Solfest, Hills & Bauer P.A. FA No. 10082196 BUN: 844365- Apple Valley 14 Attn.: Michael G. Dougherty, City Attorney 14985 Glazier Avenue, Suite 525 Apple Valley, MN 55124 If to Tenant, to: New Cingular Wireless PCS, LLC Legal Department Attn: Network Legal FA No: 10082196 208 S. Akard Street Dallas, TX 75202-4206 With a copy to: CCATT LLC c/o Crown Castle USA, Inc. Attention: Legal Department Re: Cell Site#: 857882- Apple Valley 2000 Corporate Drive Canonsburg, Pennsylvania 15317 Landlord, Tenant and CCATT acknowledge and agree that Landlord may contact CCATT and Tenant at the phone numbers and e-mail addresses set forth below in connection with any operational or site issues for which legal notice is not necessary: For lease or payment issues: Land Owners Help Desk (866) 482-8890 LOHD@crowncastle.com Re: Cell Site #: 857882- Apple Valley For emergency operational issues: Network Operations Center ("NOC") (800) 788-7011 Re: Cell Site#: 857882- Apple Valley 22. Assignment. a. Tenant may not assign, transfer, convey or sublet all or any portion of this Lease without the prior written consent of Landlord. Notwithstanding the provisions of this paragraph, Tenant shall have the right, upon prior written notice to Landlord, to assign this Lease to any parent or subsidiary of Tenant or any entity into which Tenant may be merged or consolidated, to any entity which obtains all or substantially all of the assets of Tenant, as long as Tenant remains obligated on the Lease and as long as any such entity has equal or greater financial strength than Tenant measured as of the date of this Lease. Any approved sublease that is entered into by Tenant shall be subject to all of the provisions of this Lease. Tenant may not sublease all or any portion of the Property without Landlord’s prior written consent. Any attempted assignment without Landlord’s prior written consent, except as specifically authorized hereunder, shall be deemed null and void. FA No. 10082196 BUN: 844365- Apple Valley 15 b. The parties acknowledge that this is a nonexclusive lease, except as set forth on Exhibit B. Nothing in this Lease shall preclude Landlord from leasing other space for communications equipment or allowing access to the Property to any person or entity which may be in competition with Tenant, or any other party, subject to the conditions set forth in Paragraph 12(a) and 12(b) of this Lease. 23. Successors and Assigns. This Lease shall run with the Property. This Lease shall be binding upon and inure to the benefit of the parties, their respective successors, personal representatives and assigns. 24. Limited Power of Attorney. Landlord, New Cingular and CCATT hereby agree that CCATT shall have the right to execute documents related to this Lease on Tenant's behalf and in the place of Tenant pursuant to the authority granted CCATT via the Limited Power of Attorney. CCATT shall only have this right so long as the Limited Power of Attorney remains in full force and effect. Landlord shall have no responsibility to determine whether the power of attorney remains in force and effect and Landlord may rely on the statements or representations of CCATT or Tenant as Landlord deems appropriate unless Tenant provides written notice of termination of the Limited Power of Attorney to Landlord. 25. Miscellaneous. a. Landlord and Tenant represent that each, respectively, has full right, power, and authority to execute this Lease. Each party represents and warrants to the other that (i) it has full right, power and authority to execute this Agreement and has the power to grant all rights hereunder; (ii) its execution and performance of this Agreement will not violate any laws, ordinances, covenants or the provisions of any mortgage, lease or other agreement binding on said party; and (iii) the execution and delivery of this Agreement and the performance of its obligations hereunder, have been duly authorized by all necessary personnel or officers and do not violate any provisions of law or the party’s certificate of incorporation or bylaws or any other arrangement, provision of law or court order or decree. b. Landlord and Tenant each waive any and all rights to recover against the other for any loss or damage to such party arising from any cause to the extent covered by any property insurance required to be carried pursuant to this Lease. c. This Lease constitutes the entire agreement and understanding of the parties and supersedes all offers, negotiations, and other agreements of any kind. There are no representations or understandings of any kind not set forth herein. Any modification of or amendment to this Lease must be in writing and executed by both parties. d. This Lease shall be construed in accordance with the laws of the State of Minnesota and any action shall be venued in a state or federal court having competent jurisdiction over Dakota County, MN. FA No. 10082196 BUN: 844365- Apple Valley 16 e. If any term of this Lease is found to be void or invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. f. Tenant shall not record a Memorandum of Lease or any other documents against Landlord’s Property without Landlord’s prior written consent. In the event that Tenant desires to record a memorandum of lease and Landlord agrees and consents to the same in writing, Tenant shall be responsible for all costs of recording the same. Upon written request by Landlord, Tenant further agrees to execute and record a quit claim deed satisfactory to Landlord and in recordable form in the county in which the Property is located and to provide two (2) originals to Landlord upon execution of this Lease or at the time Tenant requests the ability to record a memorandum of lease. Tenant acknowledges that upon the termination of this Lease, Tenant shall be responsible for recording the quit claim deed and any other documents reasonably required by Landlord to show that this Lease and Tenant's interests in the Property have been terminated, all at the sole cost of Tenant. In the event that Tenant fails within thirty (30) days after the expiration or other termination of this Lease, to record the quit claim deed and any other documents reasonably requested by Landlord, Tenant shall be liable to Landlord for all costs incurred by Landlord to compel Tenant to execute and record such documents or such other action to terminate Tenant's interest in the Property, including but not limited to, all attorneys' fees and court costs incurred by Landlord. Notwithstanding the foregoing, in the event that Tenant fails to record the quit claim deed within thirty (30) days after the expiration or other termination of this Lease, Landlord shall be specifically authorized to record the quit claim deed, at the sole cost and expense of Tenant. Notwithstanding anything contained herein to the contrary, Tenant shall be required to continue paying Base Rent and all other sums owed hereunder until Tenant has recorded a quit claim deed or Tenant has otherwise provided satisfactory evidence to Landlord that Tenant has released any and all claimed interests of Tenant in and to the Property. The terms and conditions of this paragraph shall survive the termination of this Lease. g. Installation of a Generator. Tenant will be installing a generator within the Leased Premises as located and described on Exhibit B. Tenant agrees that Landlord may limit the noise level at the Property that may prohibit the use of the generator and that the installation of any generator must fall within the noise level limits set by Landlord. In the event that Tenant exceeds the noise level set forth by Landlord, Tenant shall take all such steps requested by Landlord to reduce the sound levels to the level approved by Landlord, including, but not limited to, installing additional mufflers, or any other requirements that may be requested by Landlord, including but not limited to ceasing all operations of the generator. All sound reduction measures requested by Landlord shall be performed at Tenant's sole cost and expense. If Tenant fails to immediately comply with Landlord's proposed sound reduction measures, Tenant shall be deemed in default hereunder and Landlord may take any and all measures to stop the use of the generator. Tenant shall repair any and all damage caused by the use of the generator upon the Property. All expenses incurred by Landlord hereunder, including attorneys' fees, shall be paid by Tenant to Landlord upon demand. h. Landlord and Tenant agree that each of them has participated in the drafting of the Lease and that the Lease shall not be construed against the party that drafted it. Both Landlord and Tenant acknowledge and agree that any Court interpreting this Lease shall not construe any portion of the Agreement in favor of or against Landlord or Tenant based upon FA No. 10082196 BUN: 844365- Apple Valley 17 any rule of law or construction that would construe the Agreement against the party that drafted it. i. In the event Landlord engages the services of an attorney to enforce the terms of this Lease, whether or not litigation is commenced, Tenant shall reimburse Landlord for all attorney’s fees, expenses and other costs incurred by Landlord in enforcing this Lease. IN WITNESS WHEREOF, this Lease is effective as of the date of execution by the last party to sign as set forth below. THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK SIGNATURE PAGES FOLLOW FA No. 10082196 BUN: 844365- Apple Valley 18 LANDLORD: TENANT: New Cingular Wireless PCS, CITY OF APPLE VALLEY LLC, a Delaware limited liability company a Minnesota municipal corporation By: CCATT LLC, its Attorney in Fact By:_______________________________ By:_________________________________ Mary Hamann-Roland Its: Mayor Its: Date: _____________________________ By:_______________________________ Pamela J. Gackstetter Its: City Clerk Date: _____________________________ TENANT: CCATT LLC, a Delaware limited liability company By:_______________________________ Its: Date: _____________________________ FA No. 10082196 BUN: 844365- Apple Valley 19 EXHIBIT "A" LEGAL DESCRIPTION Lot 1, Block 2, EASTVIEW ADDITION, Dakota County, Minnesota FA No. 10082196 BUN: 844365- Apple Valley 20 EXHIBIT "B" SITE PLAN See Attached. FA No. 10082196 BUN: 844365- Apple Valley 21 EXHIBIT "C" HAZARDOUS SUBSTANCES None. I T E M: 4.T. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Agreement with A dvanced Septic S olutions, I nc., for Subsurface Sewage Treatment S ystem (S S T S ) I nspection Services S taff Contact: George Dorn, B uilding Official D epartment / D ivision: B uilding I nspections Division AC T I O N RE Q UE S T E D: Approve the Professional Services Agreement with Advanced Septic Solutions Inc., for Subsurface Sewage Treatment System (S ST S) inspection services. S UM M ARY: Attached is an agreement with Advanced Septic Solutions, Inc. for C ouncil consideration. Minnesota Statute 471.59 requires the C ity to ensure subsurface sewage treatment systems located within A pple Valley comply with state regulations. No current employee within the City has the required certification to inspect septic systems. B AC K G RO UND : Currently, there are only 45 properties within Apple Valley that are not connected to the public wastewater collection system. T hese properties use on-site SST S for wastewater dispos a l. T he number of properties with SS T S will continue to decline each year as the remaining properties are connected to the public sanitary sewer system. T he City currently has a J oint Powers Agreement (J PA) with the City of Rosemount for septic inspections which expires December 31, 2017. T he certified septic inspector with the City of Rosemount is retiring and Rosemount will no longer have a certified inspector on staff to provide inspections to the C ity of Apple Valley. Staff queried Building Officials from the cities of Farmington, Lakeville, Burnsville and Hastings for SST S inspection services. Due to current workloads, these cities are not able to provide inspection service for the C ity. B UD G E T I M PAC T: T his agreement will be an 80/20 split. Advanced Septic Solutions Inc. will receive 80 percent of the permit fee and the City will receive 20 percent for the administrative work associated with the permit. T he proposed fee schedule includes any costs associated with the inspections. AT TAC HM E NT S: Agreement I T E M: 4.U. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: E ducation B uilding, 14200 C edar Avenue S taff Contact: B ruce Nordquist, C ommunity Development Director D epartment / Division: C ommunity D evelopment Department AC T I O N RE Q UE S T E D: 1. Approve the agreement with A-Plus Roofing C ompany for Rooftop Replacement at the Apple Valley Education Building. 2. Approve Change Order No. 1 concerning the agreement with Ryan Mechanical, Inc., for HVA C Upgrade Old C ity Hall. 3. Approve C hange Order No. 1 concerning the agreement with Dering Pierson Group, LLC, for Education Building Renovation. S UM M ARY: At the October 12, 2017 C ity C ouncil meeting, staff reported that there were two roof sections needing attention in 2017 due to their condition, age, and planned HVA C changes. T he estimated cost for budget purposes to replace these two sections was $34,000. Two competitive bids were sought, and additional required work was identified as part of this process. Metal decking is to be replaced where the existing HVA C units, conduits, and ducts would otherwise need extensive patching, additional roof insulation is to be installed to comply with current building code, and time spent evaluating all conditions and developing a long-term plan for all nine roof sections of the building was prepared and requires compensation. T he resulting cost and agreement is for $45,050 for this expanded scope of service. When the HVA C system was originally bid and designed, the final layout of the MacPhail space was not yet completed. Due to the final interior plans, the distribution design for heating and cooling was modified. A t this time, as confirmed by our consulting engineer, there is no impact to the total project cost. However, the system design has been modified sufficiently so as to not match the original bid documents to achieve the same HVA C outcome. T he change order reflects the changed design at no additional cost. Finally, the renovation of the Education Building at 14200 C edar Avenue is well underway. To date, the boiler, many interior walls including jail cells, and the garage doors have been removed. Upon removal of the jail cells and doors, it was determined additional wall insulation on the west and north walls would be required. Additional insulation and installation is sought by change order at the cost of $5,612.55. B AC K G RO UND : N/A B UD G E T I M PAC T: Resources are available from the Education Building reserve fund. AT TAC HM E NT S: Site P lan Agreement C hange Order D ocument(s) Plan S et C hange Order D ocument(s) Quotation December 4, 2017 Page 1 of 2 City of Apple Valley Alex Sharpe 7100 147th St. Phone 952-953-2569 Apple Valley, MN 55124 Email Asharpe@ci.apple-valley.mn.us A-Plus Roofing Company proposes to install a new white Duro-Last membrane roof on the flat roof of section 2 at on the building at address: 14200 Cedar Ave S in Apple Valley, MN (Approximately 3,200 square feet) by: •Remove the rock ballast from the roof by roof vacuum and haul away. •Remove the perimeter sheet metal cap and dispose of. •Cut the rubber membrane free of any parapet walls and from all penetrations. •Inspect the roofing insulation under the rubber membrane for wetness or deterioration. •Replace any wet and/or deteriorated roofing insulation at the rate of 1.10 per inch of thickness per square foot. Note - This will be in addition to the contract amount. If more than 100 sq ft needs to be replaced in a single area, we will drop the price to $1.00 per inch per sq. ft. Management or maintenance will be notified of any work that needs to be done beyond the scope of work. •Replace any rusted out metal decking at a separate price of $6.75 per square foot. Note - This will be in addition to the contract amount. •Remove (4) abandoned roof penetrations and install new metal decking over the existing holes and bring the roofing insulation up to the current roof level. •Install Duro-Last 1/2” Duro-Fold roofing insulation over the entire roof area. The insulation will be mechanically fastened to the roof deck using corrosion resistant screws and plates; all joints will be staggered. •Install a 40 mil white Duro-Last membrane roofing system over the entire roof area, mechanically fastened to the roof deck according to the manufacturer’s specifications. •Install Duro-Last prefabricated pipe flashing at all soil stack and flue penetrations. •Install Duro-Last custom curb flashing at all vent box and hvac locations. •Install Duro-Last prefabricated wall flashing to the perimeter walls. •Install Duro-Last drain boot flashings to the current roof drains and overflows. •Install new pre-finished sheet metal cap flashing to the perimeter of this roof section. •Clean up and haul all roofing debris. ALL WORK IS WEATHER PERMITTING TOTAL INVESTMENT FOR THE ABOVE DESCRIBED WORK - WITH OPTIONS: $25,500.00 Twenty Five Thousand Five Hundred Dollars and no/00 CONTINUED ON PAGE 2 Initials ____________ Option to dispose of the rubber membrane, omit the 1/2” Duro-Fold insulation, and install an extra layer of 3” isocyanurate roofing insulation over the existing roofing insulation. This will bring this building section to the state energy code of R-30. Total upgrade cost for this warranty option $3,700 (Three Thousand Seven Hundred Dollars) Initials___________ December 4, 2017 Page 2 of 2 City of Apple Valley Alex Sharpe 7100 147th St. Phone 952-953-2569 Apple Valley, MN 55124 Email Asharpe@ci.apple-valley.mn.us A-Plus Roofing Company’s proposal to install a new white Duro-Last membrane roof on the flat roof of section 2 at on the building at address: 14200 Cedar Ave S in Apple Valley, MN (Approximately 3,200 square feet) by: continued from page 1 Included in the project we will provide the following: •Material, equipment, labor and supervision to complete the project •Necessary building permits •Certificates of insurance (upon request) •Lien waivers following payment WARRANTY: Duro-Last’s Fifteen (15) year material and workmanship warranty. This warranty will also include consequential damages to the building. (THIS IS INCLUDED IN THE CONTRACT AMOUNT AT NO ADDITIONAL CHARGE. See Duro- Lasts warranty) PAYMENT: 40% down payment due with balance upon completion. A service charge of 1.5% per month (18% annually) will be applied on all past due balances. The purchaser shall be responsible for any and all collection and legal costs incurred by A-PLUS ROOFING CO. in the event of this bill becoming past due. NOTE: We may withdraw this proposal if not accepted within 30 days. NOTE: Installed materials become the property of the building owner. NOTE: The following item is not included in the contract amount and could be extra: •Damage to conduit concealed under the existing roof or directly under the roof deck. •Damage to asphalt driveway, sidewalk or lawn from the weight of the crane or dumpster trucks. •Disconnecting, moving and reconnecting of any satellite dishes or antennas. The following pre-lien notice is required as per Minnesota State Law: I.Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. II.Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. If this proposal meets with your approval, please sign and fax or return a copy to our office. THANK YOU! ACCEPTANCE OF PROPOSAL ! Ben Odean, Estimator A-Plus Roofing Company By: 11988 Riverwood Dr. – Burnsville, MN 55337 Phone - 952-894-5435 – Fax - 612-293-9300 Title E-Mail: aplusroofingmn@gmail.com www.aplusroofingmn.com Date of Acceptance: December 4, 2017 Page 1 of 2 City of Apple Valley Alex Sharpe 7100 147th St. Phone 952-953-2569 Apple Valley, MN 55124 Email Asharpe@ci.apple-valley.mn.us A-Plus Roofing Company proposes to install a new white Duro-Last membrane roof on the flat roof of section 7 at on the building at address: 14200 Cedar Ave S in Apple Valley, MN (Approximately 2,500 square feet) by: •Remove the rock ballast from the roof by roof vacuum and haul away. •Remove the perimeter sheet metal cap and dispose of. •Cut the rubber membrane free of any parapet walls and from all penetrations. •Inspect the roofing insulation under the rubber membrane for wetness or deterioration. •Replace any wet and/or deteriorated roofing insulation at the rate of 1.10 per inch of thickness per square foot. Note - This will be in addition to the contract amount. If more than 100 sq ft needs to be replaced in a single area, we will drop the price to $1.00 per inch per sq. ft. Management or maintenance will be notified of any work that needs to be done beyond the scope of work. •Replace any rusted out metal decking at a separate price of $6.75 per square foot. Note - This will be in addition to the contract amount. •Install Duro-Last 1/2” Duro-Fold roofing insulation over the entire roof area. The insulation will be mechanically fastened to the roof deck using corrosion resistant screws and plates; all joints will be staggered. •Install a 40 mil white Duro-Last membrane roofing system over the entire roof area, mechanically fastened to the roof deck according to the manufacturer’s specifications. •Install Duro-Last prefabricated pipe flashing at all soil stack and flue penetrations. •Install Duro-Last custom curb flashing at all vent box and hvac locations. •Install Duro-Last prefabricated wall flashing to the perimeter walls. •Install Duro-Last drain boot flashings to the current roof drains and overflows. •Install PVC coated metal scuppers to replace the existing scuppers on this section. •Install new pre-finished sheet metal cap flashing to the perimeter of this roof section. •Clean up and haul all roofing debris. ALL WORK IS WEATHER PERMITTING TOTAL INVESTMENT FOR THE ABOVE DESCRIBED WORK- WITH OPTIONS: $19,550.00 Nineteen Thousand Five Hundred Fifty Dollars and no/00 CONTINUED ON PAGE 2 Initials ____________ Option to dispose of the rubber membrane, omit the 1/2” Duro-Fold insulation, and install an extra layer of 1.5” isocyanurate roofing insulation over the existing roofing insulation. This will bring this building section to the state energy code of R-30. Total upgrade cost for this warranty option $1,200 (One Thousand Two Hundred Dollars) Initials___________ Option to remove the 5 ton HVAC unit curb from section 2 and install metal decking over the void in the decking structure. Re-install the HVAC curb on section 7 as spotted by the mechanical contractor. Total upgrade cost for this warranty option $1,500 (One Thousand Five Hundred Dollars) Initials___________ December 4, 2017 Page 2 of 2 City of Apple Valley Alex Sharpe 7100 147th St. Phone 952-953-2569 Apple Valley, MN 55124 Email Asharpe@ci.apple-valley.mn.us A-Plus Roofing Company’s proposal to install a new white Duro-Last membrane roof on the flat roof of section 7 at on the building at address: 14200 Cedar Ave S in Apple Valley, MN (Approximately 2,500 square feet) by: continued from page 1 Included in the project we will provide the following: •Material, equipment, labor and supervision to complete the project •Necessary building permits •Certificates of insurance (upon request) •Lien waivers following payment WARRANTY: Duro-Last’s Fifteen (15) year material and workmanship warranty. This warranty will also include consequential damages to the building. (THIS IS INCLUDED IN THE CONTRACT AMOUNT AT NO ADDITIONAL CHARGE. See Duro- Lasts warranty) PAYMENT: 40% down payment due with balance upon completion. A service charge of 1.5% per month (18% annually) will be applied on all past due balances. The purchaser shall be responsible for any and all collection and legal costs incurred by A-PLUS ROOFING CO. in the event of this bill becoming past due. NOTE: We may withdraw this proposal if not accepted within 30 days. NOTE: Installed materials become the property of the building owner. NOTE: The following item is not included in the contract amount and could be extra: •Damage to conduit concealed under the existing roof or directly under the roof deck. •Damage to asphalt driveway, sidewalk or lawn from the weight of the crane or dumpster trucks. •Disconnecting, moving and reconnecting of any satellite dishes or antennas. The following pre-lien notice is required as per Minnesota State Law: I.Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. II.Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. If this proposal meets with your approval, please sign and fax or return a copy to our office. THANK YOU! ACCEPTANCE OF PROPOSAL ! Ben Odean, Estimator A-Plus Roofing Company By: 11988 Riverwood Dr. – Burnsville, MN 55337 Phone - 952-894-5435 – Fax - 612-293-9300 Title E-Mail: aplusroofingmn@gmail.com www.aplusroofingmn.com Date of Acceptance: City of CHANGE ORDER PROJECT NAME: HVAC, Old City Hall 14200 Cedar Ave PROJECT NUMBER: click to change NAME OF CONTRACTOR: Ryan Mechanical, Inc. DATE: December 06, 2017 CHANGE ORDER NUMBER: click to change Description of Change: The following proposed changes are incorporated in to the Agreement referenced above. The contractor agrees to perform and the owner agrees to pay for the following changes to the Agreement. Item # Description of Proposed Change Amount Redesign of HVAC system to account for MacPhail building plans 0.00 REQUESTED AMOUNT OF CHANGE: 0.00 ORIGINAL CONTRACT AMOUNT: 262,400.00 NET CHANGE BY PREVIOUS CHANGE ORDERS: 0.00 CONTRACT SUM PRIOR TO THIS CHANGE ORDER: 262,400.00 CONTRACT SUM WILL BE CHANGED BY CHANGE ORDER: 0.00 NEW CONTRACT SUM INCLUDING THIS CHANGE ORDER: 0.00 Date By Ryan Mechanical, Inc. Date By Mary Hamann-Roland, Mayor Date And Pamela J. Gackstetter, City Clerk Karges-Faulconbridge,Inc. Karges-Faulconbridge,Inc. Karges-Faulconbridge,Inc. Dering Pierson Group, LLC 22401 Industrial Blvd Rogers, MN 55374 Phone: 612.213.2210 Fax: 612.392.7944 www.deringpierson.com CLIENT: City of Apple Valley PROJECT: Education Building Renovation COR #: 001 REF: Building Inspector Request DATE OF REQUEST: 11/22/2017 Scope of Work Item Qty. Units Unit Price Line Total 1 BID 4,823.00$ 4,823.00$ 2 HRS 75.00$ 150.00$ ‐$ Schedule Impact: None.Subcontractor Subtotal 4,823.00$ 10% O&P 482.30$ Clarifications: DPG Subtotal 150.00$ 15% O&P 22.50$ Insurance & Bond Costs (2.46%)134.75$ Submitted by: Mike Pierson Total Cost of Change 5,612.55$ 612‐325‐9450 mpierson@deringpierson.com 1. None CHANGE ORDER REQUEST Add 2.5" extruded foam to exterior walls of rooms 114‐117‐118 per building inspector. Additional Insulation DPG Labor Proposal Submitted To Phone Date Dering Pierson Group LLC 612-213-2210 11/22/2017 Street Job Name 22401 Industrial Blvd. MacPhail Music City, State, and Zip Code Job Location Rogers, MN. 55374 Apple Valley, MN. Fax Phone Attn: Ryan Beyer plans dated 9-1-17 We hereby submit specifications and estimates for: FRIEDGES DRYWALL INC. IS A MERIT SHOP CONTRACTOR Drywall labor and materials for the following: 4,823.00 add 2 1/2 extruded foam to exterior walls of rooms 114-117-118 add to proposal dated 10-27-17 By Others: dumpsters Friedges to broom clean and place in dumpster supplied by General Contractor We propose hereby to furnish material and labor--complete in accordance with above specifications for the sum of: Four thousand eight hundred twenty three 4,823.00$ Authorized Signature Todd Friedges Note: This proposal may be withdrawn by us if not accepted within 30 days Acceptance of Proposal Signature: ____________________________ Date of Acceptance: ________________ Signature: ____________________________ The above prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration of deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. P.O. Box 37 Elko New Market, MN 55020 (952) 461-3288 fax (952) 461-3289 PROPOSAL I T E M: 4.V. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Change Order No. 3 on A greement with K lar D ig Construction, I nc., f or P roject 2017- 167, C obblestone L ake P ark P avilion and Restroom B uilding S taff Contact: B arry B ernstein, P arks and Recreation D irector Department / Division: Parks and Recreation Department AC T I O N RE Q UE S T E D: Approve Change Order No. 3 to the agreement with Klar Dig C onstruction, Inc., for Project 2017-167, C obblestone Lake Park Pavilion and Restroom Building, in the amount of an additional $8,976.00, for temp heat for stone and masonry installation. S UM M ARY: Project Architect, O ertel Architects, Ltd., has called winter conditions and recommended heat for the stone and masonry installation work. Staff has reviewed the suggested change and recommends acceptance. T he contract completion date will not change as a result of this change order. B AC K G RO UND : An agreement in the amount of $604,000.00 was awarded in J uly 2017 to Klar D ig Construction, Inc., for the C obblestone Lake Park Pavilion and Restroom Building. Change Order No. 1 was a deduct for a drinking fountain and blow down at the water main. Change Order No. 2 was an add for stone substitution to match the existing structure. Substantial completion of the project is scheduled for early December 2017, with total project completion and close-out by J anuary 31, 2018. B UD G E T I M PAC T: Original C ontract Agreement $604,000.00 Previously Approved Change Orders Add $5,714.00 Change Order No. 3 Add $8,976.00 Revised C ontract Amount $618,690.00 AT TAC HM E NT S: C hange Order D ocument(s) I T E M: 4.W. C O UNC I L ME E T I NG D AT E:December 14, 2017 S E C T I O N:Consent Agenda Description: Approve Change Order No. 1 on A greement with Rachel Contracting, I nc., for P roject 2017-106, L ebanon Cemetery Grading Plan, and Approve Acceptance and F inal Payment Staff Contact: Brandon Anderson, City E ngineer Department / Division: E ngineering Division AC T IO N RE Q UE S T E D : Approve Change Order No. 1 to the agreement with Rachel Contracting, Inc., with an addition of $27,388.48; and accept Project 2017-106, Lebanon C emetery Grading Plan, as complete and authorize final payment in the amount of $33,016.17 for a contract total of $109,169.54. S UM M ARY: Attached, please find the third and final payment for Project 2017-106, Lebanon C emetery Grading Plan. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the C ity of Apple Valley. T he final payment of $33,016.17 will close the contract with Rachel Contracting, Inc., and results in a total construction cost of $109,169.54. Change Order No. 1 in the amount of $27,388.48 was due to the unforeseen required reconstruction of additional existing utility structures within the project area. Total project expenses exceed the preliminary project estimate of $185,000.00 by $12,763.93 or 6.9%. B AC K GRO UND : On August 24, 2017, C ity Council approved an agreement with Rachel C ontracting, Inc., in the amount of $84,382.50 for grading of Lebanon C emetery and structure adjustments, Resolution 2017-123. B UD GE T IM PACT: Project costs and funding are summarized as follows: Estimated Project C osts:Awarded Costs Final Costs Construction Cost $ 84,382.50 $ 109,169.54 Design, Construction Admin. & C ontingency $ 30,617.50 $ 33,594.39 Total C ost $ 115,000.00 $ 142,763.93 Embry Way Special Assessment $ 55,000.00 $ 55,000.00 Total C apital Outlay C ost $ 170,000.00 $ 197,763.93 Estimated Project Funding: Cemetery Grading $ 100,000.00 $ 112,763.93 Embry Way Special Assessment $ 85,000.00 $ 85,000.00 Total Estimated Funding $ 185,000.00 $ 197,763.93 AT TACHM E NT S : Change Order Document(s) Final Pay Documents I T E M: 4.X . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Acceptance and F inal Payment on Agreement with New L ook Contracting, I nc., for P roject 2017-162, Hayes A rena S tormwater R etrofits S taff Contact: B randon A nderson, City E ngineer D epartment / D ivision: E ngineering Division AC T I O N RE Q UE S T E D: Approve acceptance and final payment on the agreement with New Look C ontracting, Inc., for Project 2017-162, Hayes Arena Stormwater Retrofits in the amount of $5,031.48, for a contract total of $100,629.60. S UM M ARY: Attached please find the final payment for Project 2017-162, Hayes Arena Stormwater Re tro fi ts . A ll public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the C ity of Apple Valley. T his final payment of $5,031.48 will close the agreement with New Look C ontracting, Inc., and result in a total construction cost of $100,629.60; 6.02% under the contract amount. B AC K G RO UND : On September 14, 2017, the C ity C ouncil awarded a construction contract to New Look Contracting, Inc., in the amount of $107,080.00 for Project 2017-162, 2016, Hayes Arena Storm Sewer Retrofits, Resolution 2017-135. City Council adopted Resolution N o. 2017-53 on March 23, 2017, Awarding Project 2017- 105, 2017 Street Improvements which included the reconstruction of the Hayes Parking Lot. City C ouncil approved a Grant Agreement with Dakota County Soil and Water C onservation District for cost share related to Project 2017-162, Hayes Arena Storm Sewer Retrofits on May 25, 2017. City C ouncil adopted Resolution No. 2017-115 on J uly 27, 2017, authorizing the receipt of bids for Project 2017-162, Hayes Arena Storm Sewer Retrofits. B UD G E T I M PAC T: Final cost breakdown and funding for the project is summarized below. Project Cost As Awarded Final Construction Cost $ 107,080.00 $ 100,629.60 Construction Contingency $ 25,000.00 $0.00 Engineering Design/Inspection $0.00 $ 8,458.13 Total Estimated Cost $ 132,080.00 $ 109,087.73 Project Funding: Storm Water Utility $ 82,080.00 $ 59,087.73 Clean Water Fund Grant $ 50,000.00 $ 50,000.00 Total Estimated Funding $ 132,080.00 $ 109,087.73 AT TAC HM E NT S: F inal Pay Documents I T E M: 4.Y. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove 2018-2019 L abor A greement with L E L S L ocal No. 71 S taff Contact: Melissa Haas, Human Resources Manager D epartment / D ivision: Human Resources D ivision AC T I O N RE Q UE S T E D: Approve 2018-2019 Labor Agreement with LELS Local No. 71. S UM M ARY: LELS Local N o. 71 representing the C ity of Apple Valley’s Police Officers has voted to enter into a two-year agreement with the C ity. C onsistent with our discussion in closed session, the proposed contract is attached. T he major changes are summarized as follows: Duration 2 Years: J anuary 1, 2018 – December 31, 2019 Wages 2018: 2.75% increase effective December 23, 2017 2019: 3.00% increase effective December 22, 2018 Wellness C ompensation: base pay rate addition, for employees who annually provide provider certification that they have completed a preventive dental exam, is increased from 0.25% to 0.5%. City Insurance C ontribution 2018: 1) Maximum of $930 per month toward C ity-sponsored health, dental, and life insurance for individual enrolled in the C opay health plan option; 2) Maximum of $1,240 per month toward C ity-sponsored health, dental, and life insurance for individual enrolled in a Deductible health plan option; 3) Continue $80 per month incentive contribution to HRA/HSA for individual enrolled in a Deductible health plan option. T hese amounts are the same as previously approved by the C ouncil for non-represented employees and LELS Local No 243 representing Police Sergeants. 2019: Reopener Annual Uniform Allowance / Other C ompensation No increase to uniform allowance or other any other compensation provisions. B AC K G RO UND : Staff and representatives of LELS Local No. 71 representing the C ity's Police Officers have conducted multiple meetings and bargained in good faith to reach the recommended agreement. B UD G E T I M PAC T: 2018 wage increase is consistent with the 2018 preliminary budget as proposed. 2019 wage increase will increase the 2019 preliminary budget by approximately $22,000. AT TAC HM E NT S: Agreement LABOR AGREEMENT BETWEEN THE CITY OF APPLE VALLEY AND LAW ENFORCEMENT LABOR SERVICES, INC. LOCAL NO. 71 JANUARY 1, 2018 - DECEMBER 31, 2019 2018 – 2019 LELS Local No. 71 Contract ii CITY OF APPLE VALLEY TABLE OF CONTENTS (Numerical Order) ARTICLE TITLE Page 1 Purpose of Agreement 1 2 Recognition 1 3 Definitions 1 4 Employer Security 2 5 Employer Authority 2 6 Union Security 3 7 Employee Rights-Grievance Procedure 3 8 Seniority 5 9 Discipline 5 10 Shift Bidding 5 11 Work Hours 6 12 Overtime 6 13 Working Out Of Classification 7 14 Assigned Training 7 15 Annual Leave 7 16 Holiday Leave 9 17 Planned Annual Leave and Holiday Leave Selection 10 18 Bereavement Leave 10 19 Jury Leave 10 20 Military Leave 10 21 Injured On Duty 10 22 Insurance 11 23 Uniforms 11 24 Monthly Salaries 11 25 Continuing Employment Qualifications 12 26 Savings Clause 12 27 Waiver 12 28 Expense Reimbursement 12 29 P.O.S.T. Training 13 30 Civil Court 13 31 Drug and/or Alcohol Testing 13 32 Duration 19 33 Health Care Savings Plan 19 34 Post Employment Health Reimbursement Arrangement 20 Signatures 21 Appendix A Base Pay Scale 22 Wellness Compensation 22 Detective 22 School Resource Officer 23 Canine Handler 23 2018 – 2019 LELS Local No. 71 Contract iii CITY OF APPLE VALLEY TABLE OF CONTENTS (Alphabetical Order) Article Number Page Annual Leave 15 7 Assigned Training 14 7 Base Pay Scale Appendix A 22 Bereavement Leave 18 10 Canine Handler Appendix A 23 Civil Court 30 13 Continuing Employment Qualifications 25 12 Definitions 3 1 Detective Appendix A 22 Discipline 9 5 Drug and/or Alcohol Testing 31 13 Duration 32 19 Employee Rights-Grievance Procedure 7 3 Employer Authority 5 2 Employer Security 4 2 Expense Reimbursement 28 12 Health Care Savings Plan 33 19 Holiday Leave 16 9 Injured On Duty 21 10 Insurance 22 11 Jury Leave 19 10 Military Leave 20 10 Monthly Salaries 24 11 Overtime 12 6 Planned Annual Leave/Holiday Leave 17 10 P.O.S.T. Training 29 13 PEHRA 34 20 Purpose of Agreement 1 1 Recognition 2 1 Savings Clause 26 12 School Resource Officer Appendix A 23 Seniority 8 5 Shift Bidding 10 5 Signatures 21 Union Security 6 3 Uniforms 23 11 Waiver 27 12 Wellness Compensation Appendix A 22 Work Hours 11 6 Working Out of Classification 13 7 2018 – 2019 LELS Local No. 71 Contract 1 CITY OF APPLE VALLEY MASTER LABOR AGREEMENT BETWEEN THE CITY OF APPLE VALLEY AND LAW ENFORCEMENT LABOR SERVICES, INC. 2018 - 2019 ARTICLE 1 PURPOSE OF AGREEMENT 1.1 This agreement is entered into as of January 1, 2018, between the City of Apple Valley, hereinafter called the Employer, and Law Enforcement Labor Services, Inc., hereinafter called LELS. 1.2 It is the intent and purpose of this agreement to: a. Establish procedures for the resolution of disputes concerning this agreement's interpretation and/or application; and, b. Place in written form the parties' agreement upon terms and conditions of employment for the duration of this agreement. ARTICLE 2 RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative, under Minnesota Statutes, for all police personnel in the following described unit: "All peace officers subject to licensure employed by the Apple Valley Police Department, Apple Valley, Minnesota, whose employment service exceeds the lesser of 14 hours per week or 35% of the normal work week and more than 100 work days per year, excluding supervisory and confidential Employees." 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3 DEFINITIONS 3.1 Union: Law Enforcement Labor Services, Inc. (LELS). 3.2 Union Member: A member of Law Enforcement Labor Services, Inc., Local 71 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Apple Valley Police Department. 3.5 Employer: The City of Apple Valley. 3.6 Chief: The Chief of the Apple Valley Police Department. 3.7 Union Officer: Officer elected or appointed by Law Enforcement Labor Services, Inc. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of the Employee's scheduled shift. 3.9 Scheduled Shift: A work period including rest breaks and a meal break. 2018 – 2019 LELS Local No. 71 Contract 2 CITY OF APPLE VALLEY 3.10 Rest Break: Periods during the scheduled shift during which the Employee remains on continual duty and is responsible for assigned duties. 3.11 Meal Break: A period during the scheduled shift during which the Employee remains on continual duty and is responsible for assigned duties. 3.12 Employee's Base Pay Rate: Regular earning rate per hour determined by multiplying the current monthly salary by 12 and dividing the result by 2080 annual hours. 3.13 Immediate Family: spouse, parent (including stepparent or legal guardian), child (including stepchild/foster child, sibling (including stepsibling), grandparent, grandchild, aunt/uncle, parent-in-law, grandparent-in-law, brother/sister-in-law, and son/daughter-in-law, or other immediate family member approved by the department head or designee. 3.14 Probationary Period: A period of time commencing on the date employment commences and ending one year from that date. 3.15 Promotion: Any change in job classification which results in an increase in pay. 3.16 Full-Time Employment: An Employee whose hours in a calendar year meets the hour requirements of Article 11 of this agreement has full-time employment. 3.17 Part-Time Employment: An Employee who works more than an averaged 20 hour work week in a calendar year, but less than the hour requirements of Article 11 of this agreement has part-time employment. 3.18 Full Benefits: Employees who work an averaged 35 hour work week or more in a calendar year shall receive full benefits as listed in this agreement for full-time employment. 3.19 Pro Rata Benefits: Employees who work an averaged 20 but less than an averaged 35 hour work week shall receive pro rata benefits of full benefits as listed in this agreement for full-time employment. 3.20 Detective: An Employee specifically assigned by the Employer to the job position of rotating or non- rotating detective. 3.21 School Resource Officer: An Employee specifically assigned by the Employer to the position of School Resource Officer performing assigned duties primarily within or associated with one or more schools, and regularly scheduled accordingly by the Employer. 3.22 Canine Handler: An Employee assigned to the care, training and department authorized use of an Employer-owned service dog. ARTICLE 4 EMPLOYER SECURITY 4.1 The Union agrees that during the life of this agreement, that the Union will not cause, encourage, participate in or support any strike, slow-down or other interruption of or interference with the normal function of the Employer. ARTICLE 5 EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all human resources, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this agreement. 2018 – 2019 LELS Local No. 71 Contract 3 CITY OF APPLE VALLEY 5.2 Any term and condition of employment not specifically established or modified by this agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. ARTICLE 6 UNION SECURITY 6.1 The Employer shall deduct from the wages of Employee who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate Employees from the bargaining unit to act as local union officer(s) and shall inform the Employer in writing of such choice and changes in the position of local union officer(s). 6.3 The Employer shall make space available on the Employee bulletin board for posting Union notice(s) and announcement(s) and to make space available, at a city-owned facility for Employee Union meetings when such meetings do not conflict with the operation of the Employer. The Employer shall permit use of available electronic information systems for posting Union notices and announcements in conformance with all Employer rules and regulations pertaining to the use of electronic correspondence. 6.4 The Employer agrees to post all promotional opportunities within the department for a period of 10 working days. 6.5 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7 EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE 7.1 Definition of A Grievance: A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this agreement. 7.2 Union Representatives: The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated as provided by 6.2 of this agreement. 7.3 Processing of A Grievance: It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the Employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure: Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Step 1: An Employee claiming a violation concerning the interpretation or application of this agreement shall, within 21 calendar days after such alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within 10 calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the agreement allegedly violated, and the remedy requested and shall be appealed to Step 2 within 10 calendar days after the Employer- designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within 10 calendar days shall be considered waived. 2018 – 2019 LELS Local No. 71 Contract 4 CITY OF APPLE VALLEY Step 2: If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative, Police Chief or designee. The Employer-designated representative, Police Chief or designee shall give the Union the Employer's Step 2 answer in writing within 10 calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within 10 calendar days following the Employer-designated representative's, Police Chief or designee, final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within 10 calendar days shall be considered waived. Step 3: If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative, City Administrator or designee. The Employer-designated representative, City Administrator or designee, shall give the Union the Employer's answer in writing within 10 calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within 10 calendar days following the Employer-designated representative's, City Administrator or designee, final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within 10 calendar days shall be considered waived. Step 4: A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority: a. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. b. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) calendar days following the close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this agreement and to the facts of the grievance presented. c. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver: If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the Employer and the Union. 7.7 Choice of Remedy: If, as a result of the written Employer response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an Employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved Employee shall indicate in writing which procedure is to be utilized, Step 4 of Article 7 or another appeal procedure, and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved Employee from making a subsequent appeal through Step 4 of Article 7. 2018 – 2019 LELS Local No. 71 Contract 5 CITY OF APPLE VALLEY Except that with respect to statutes under the jurisdiction of the United States Equal Employment Opportunity Commission, an Employee pursuing a statutory remedy is not precluded from also pursuing an appeal under this grievance procedure. If Equal Employment Opportunity Commission v. Board of Governors is overruled, this paragraph will be null and void and shall be deleted. ARTICLE 8 SENIORITY 8.1 Seniority will be determined by the Employee's length of continuous employment with the department and posted in an appropriate location. 8.2 During the probationary period, a newly hired or rehired Employee may be discharged at the sole discretion of the Employer. During the probationary period, a promoted or reassigned Employee may be returned to the Employee's previous position at the sole discretion of the Employer. 8.3 In the event of layoff, the Employee with the least seniority shall be laid off first. The last Employee laid off shall be the first to be recalled for work. No new Employees shall be hired until the layoff list has been exhausted. Employees will be listed on the layoff list for a maximum of 24 months following their layoff. Recalled Employees shall have 2 calendar weeks after receipt of notification of recall, issued by certified mail to the Employee's last known address, to report to work or forfeit all recall rights. ARTICLE 9 DISCIPLINE 9.1 The Employer will discipline Employees for just cause only. All actions relative to discipline must be implemented by the Employer within 60 days of the incident leading to the disciplinary action. However, if the Employer discovers new evidence after the 60 days have elapsed, a new 60 day timeline will begin from the date the Employer became aware of the new evidence. At the discretion of the Employer, in the case of a criminal investigation the timeline may be suspended by the Employer without notice. Discipline will be in one or more of the following forms: a. Oral reprimand b. Written reprimand c. Suspension d. Reassignment e Demotion, or f. Discharge 9.2 Notice of suspension, demotions and discharge will be in written form. The Employee shall be provided with a copy of each such notice. 9.3 Written reprimands, notices of suspension and notices of discharge which are to become part of an Employee’s personnel file shall be read and acknowledged by signature of the Employee. The Employee will receive a copy of such reprimands and/or notices. 9.4 Employees will not be questioned concerning an investigation of disciplinary action unless the Employee has been given an opportunity to have a Union representative present at such questioning. 9.5 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 9.6 Grievances relating to this Article may be initiated by the Union in Step 2 of the grievance procedure. ARTICLE 10 SHIFT BIDDING 10.1 Senior qualified Employees shall be given shift assignment preference after 18 months of continuous full- time employment. 2018 – 2019 LELS Local No. 71 Contract 6 CITY OF APPLE VALLEY 10.2 During the academic year for Independent School District 196, School Resource Officers (SROs) shall be scheduled independently from the patrol schedule. 10.3 Canine Handlers shall be scheduled independent from the patrol bid process and shall not be subject to Article 10.1 or Article 11.2. The Employer shall determine schedules and duties of a Canine Handler. ARTICLE 11 WORK HOURS 11.1 The number of hours for full-time employment shall be based on a 40 hour work week and shall be accounted for by each Employee through: a. hours worked on assigned shifts; b. assigned training hours; c. authorized leave time; 11.2 Voluntary shift switching may be arranged between Employees with Employer approval provided such switching is not used as the basis for a claim of overtime. A voluntary shift switch between Employees may be allowed, with less than seven days notice to Employer, but shall not create an entitlement to overtime pursuant to Sec. 12.1. ARTICLE 12 OVERTIME 12.1 Employees will be compensated at 1½ times the Employee's base pay rate for hours worked in excess of the Employee's scheduled shift. Changes of shifts do not qualify an Employee for overtime under this Article unless less than 7 days advance notice is given to an Employee of a change of the Employee's shift. For employees assigned to the position of general detective (non-rotational, 3-year and 1-year positions), a schedule change, without overtime, and with advance notice between 24 hours and 7 days, may be mutually agreed upon by the affected Employee and Employer. Such detective schedule changes will accommodate the unique duties required of the general detective position. 12.2 Overtime will be distributed using the overtime list. The overtime list shall be maintained by the Employer. An Employee shall remain at the top of the overtime list until the Employee has accepted an offer of overtime. Upon working the overtime the Employee shall move to the bottom of the overtime list. The next Employee on the overtime list is then eligible for the next overtime opportunity. New Employees shall be placed at the bottom of the overtime list upon their date of hire. 12.3 If no Employee accepts the offered overtime, the Employer shall refer to the most current police officer seniority roster and order in the least senior officer who is available to work. Upon being ordered in, the affected officer’s place on the overtime list shall not be changed. 12.4 The overtime list shall be used when practical. Local 71 recognizes the following circumstances when use would not be practical: shift extensions, early call-ins, and late-night staffing emergencies. Any overtime filled using means other than 12.2 shall not affect the overtime list. 12.5 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 12.6 Overtime will be calculated to the nearest 12 minutes. 12.7 Employees have the obligation to report to work if requested by the Employer unless unusual circumstances prevent the Employee from so working. 12.8 An Employee who is ordered to court during the Employee 's scheduled off-duty time shall receive a minimum of 3 hours pay at 1½ times the Employee 's base pay rate unless the Employee is canceled 24 2018 – 2019 LELS Local No. 71 Contract 7 CITY OF APPLE VALLEY hours or more prior to the Employee’s ordered arrival time at court. An extension or early report to a regularly scheduled shift for duty does not qualify the Employee for the 3 hour minimum. 12.9 An Employee who is called to duty during the Employee's scheduled off-duty time shall receive a minimum of 3 hours pay at 1½ times the Employee's base pay rate. An extension or early report to a scheduled shift for duty does not qualify the Employee for the 3 hour minimum. 12.10 An Employee may request that each hour of time eligible for overtime under this Article, in lieu of payment, be accumulated as compensatory time at the rate of 1½ hours for each eligible hour, provided that the maximum compensatory hour balance for each Employee shall at no time exceed the threshold set forth in Article 33.5(A). The use of compensatory time hours shall be scheduled as if it were leave time. An Employee may carry compensatory time from year to year. Any compensatory time in excess of the threshold set forth in Article 33.5(A) shall be cashed-out on December 31 of each year at the Employee's current base pay rate. However, the An Employee may, at their discretion, cash-out all or a part of the Employee's compensatory time bank hours at any time throughout the year at the Employee's current hourly base pay rate. 12.11 State and federal grants stipulating that overtime will be paid in wages rather than compensatory time shall be paid in overtime and not compensatory time. ARTICLE 13 WORKING OUT OF CLASSIFICATION 13.1 Employees assigned by the Employer to assume the full responsibilities and authority of a higher job classification shall receive the salary schedule of the higher classification for the duration of the assignment. ARTICLE 14 ASSIGNED TRAINING 14.1 Assigned training hours may be scheduled in lieu of the Employee's scheduled shift. Should the hours of assigned training on any day be less than the hours of a normal shift, the difference shall be rescheduled by the Employer within the same pay period. The Employee has the option of using accumulated comp time, annual leave, vacation, or holiday time in lieu of returning to work to complete a shift. An Employee assigned to training during the Employee's scheduled off-duty time shall receive a minimum of three and one-half (3.5) hours straight time. An early report or extension of a shift does not qualify for the minimum three and one-half hours. ARTICLE 15 ANNUAL LEAVE 15.1 Eligible Employees shall earn annual leave in accordance with the following schedule. An Employee's initial date of employment shall be used to determine the appropriate hours of annual leave to be accrued. (1) 0-5 years = 4.62 hours per 2 weeks of work (3 weeks annually). (2) 6-10 years = 6.16 hours per 2 weeks of work (4 weeks annually). (3) 11-15 years = 7.69 hours per 2 weeks of work (5 weeks annually). (4) 16-20 years = 8.31 hours per 2 weeks of work (5.4 weeks annually). (5) 21+ years = 9.23 hours per 2 weeks of work (6 weeks annually). 15.2 Annual leave shall be taken either as planned leave which will be scheduled in advance pursuant to Article 18 herein; or, unplanned leave which will require notification to the City within a timely manner of the Employee's scheduled work day. 15.3 The City will place into effect a short term disability insurance policy to be effective following 120 hours of continuous absence due to illness or injury. An Employee shall be eligible to collect the short term disability benefit until the Employee becomes eligible for long term disability or 6 months following the date of the 2018 – 2019 LELS Local No. 71 Contract 8 CITY OF APPLE VALLEY qualifying injury or illness, whichever occurs first. The City may request, at any time, that an Employee provide a medical doctor's statement including verification of illness and/or ability to return to work. 15.4 An Employee shall be eligible to continue to receive the City's insurance contribution, in accordance with Article 22, toward the purchase of group insurance during the period of time the Employee is receiving short term disability insurance benefits, not to exceed six (6) months from the qualifying date of illness or injury. 15.5 The City will, upon request, pay the Employer contribution amount due to PERA for an Employee's purchase of service credit and salary from an authorized short term disability leave of absence if all of the following conditions are met: 1) The request is received by the City no later than 120 days after the end of the Employee's authorized short term disability leave of absence; and 2) The Employee has returned to full, unrestricted duty actively working a regular full-time schedule with the City; and 3) The Employee provides the City with evidence of payment of the Employee contribution amount due to PERA. 15.6 Annual leave shall not be earned by an Employee for any period during which the Employee is not being paid. An Employee shall not be eligible to be compensated for annual leave, or earn additional annual leave during the time an Employee is receiving disability insurance payments. 15.7 Annual leave may not accrue in excess of the threshold set forth in Article 33.5(A). Any hours in excess of the threshold shall be forfeited. 15.8 Planned annual leave may be denied or approval withdrawn when the granting of such planned annual leave would result in insufficient personnel to carry out necessary functions as deemed appropriate by the City or to comply with Article 17 herein. 15.9 If use of unplanned leave suggests abuse, the City shall notify the Employee of this concern. If such abuse continues the City may deny future unplanned leave requests. The City may request, at any time, that an Employee provide a medical doctor's statement including verification of illness and/or ability to return to work. 15.10 An Employee, who has an accrued and unused balance of 136 or more hours of annual leave, may make an irrevocable election annually by December 31, to receive cash compensation in lieu of up to 16 hours of annual leave earned in the subsequent year. Such election shall be made in writing in a format determined by the city and received in Human Resources by December 31. Upon making such election, annual leave earned beginning the start of the first pay period in January of the subsequent year, up to the amount elected by the Employee, shall not be credited to the Employee's annual leave bank, but instead shall be paid to the employee at the employee's base pay rate on the earliest of: 1) When requested by the Employee on one regular pay check in the calendar year subsequent to the Employee's election, provided the elected number of hours have been earned; or 2) The first pay check in December of the year subsequent to the Employee's election; or 3) Upon the Employee's separation from employment. 15.11 An Employee who leaves the employment of the City in good standing shall be compensated for all accrued and unused annual leave at the time of separation of employment, subject to the provisions of Article 33.5. 15.12 An Employee shall not be permitted to waive annual leave for the purpose of receiving double pay. 2018 – 2019 LELS Local No. 71 Contract 9 CITY OF APPLE VALLEY ARTICLE 16 HOLIDAY LEAVE 16.1 Each Employee shall be credited with 96 hours of holiday leave time in a holiday leave bank, on January 1 of each year in lieu of holidays. 16.2 Requests for use of holiday leave time shall be made in writing by the Employee and in accordance with the leave section of this Article. The Employer reserves the sole right to grant holiday leave time. 16.3 Holiday leave time shall not accumulate from year to year. Up to 88 hours of holiday leave time that is remaining in the Employee's holiday leave bank on December 31 shall be cashed-out at the Employee's current base pay rate. Any hours greater than 88 remaining in the Employee's holiday leave bank on December 31 shall be forfeited. 16.4 Holiday leave time for a new Employee, an Employee leaving employment, or a part-time Employee shall be appropriately prorated to reflect the actual holidays observed by the Employer as of the date of the event affecting employment status. If an Employee leaving employment has taken more holiday leave time than the appropriate pro-rated amount, the difference shall be deducted from the Employee's final paycheck. 16.5 An Employee scheduled to work on Independence Day, Thanksgiving Day, Christmas Eve Day and Christmas Day will be paid 2 times the base rate of pay for every hour worked. An Employee scheduled to work any hours on the remaining holidays designated by this contract shall be paid 1½ times base rate of pay for every hour worked on that holiday. Holiday 2018 2019 New Year’s Day January 1 January 1 Martin Luther King Day January 15 January 21 Presidents Day February 19 February 18 Memorial Day May 28 May 27 Independence Day July 4 July 4 Labor Day September 3 September 2 Veterans Day November 11 November 11 Thanksgiving November 22 November 28 Day after Thanksgiving November 23 November 29 Christmas Eve December 24 December 24 Christmas Day December 25 December 25 16.6 An Employee called in to work on a holiday, or who has their shift extended on a holiday, shall be paid for each hour actually worked at 2 times the Employee’s base pay rate if they were not scheduled to work during that time. If the Employee is called in to work, or has their shift extended on a double time holiday, the Employee shall earn 2 ½ times the Employee’s base pay rate if they were not scheduled to work during that time. 16.7 An Employee scheduled for training during any hours of the above holidays shall be paid for each hour of actual training at one and one half (1 ½ ) times the Employee’s base pay rate. 16.8 An Employee working a shift all or in part on Independence Day shall be paid at two (2) times the Employee’s base pay rate for their scheduled shift. Double time payment under this paragraph shall be limited to the greater of 10 hours or actual hours worked. 2018 – 2019 LELS Local No. 71 Contract 10 CITY OF APPLE VALLEY ARTICLE 17 PLANNED ANNUAL LEAVE AND HOLIDAY LEAVE SELECTION 17.1 All planned annual/holiday leave requests shall be submitted in writing. 17.2 Any planned annual/holiday leave request made at least 30 days in advance, if granted, shall be granted on the basis of seniority. To comply with this clause, the Employer may withdraw approvals previously granted, if necessary, because of a later request from a more senior Employee. 17.3 Planned annual/holiday leave periods of 40 hours or more shall be requested in writing by the Employee at least 30 days in advance. 17.4 Planned annual/holiday leave requests made less than 30 days in advance may be honored at the sole discretion of the Employer and, if granted, will be approved on a first come, first served basis. 17.5 Planned annual/holiday leave requests granted by the Employer under clause 17.4 shall not supersede those granted under clauses 17.2 and 17.3. 17.6 The Employer shall attempt to post the approved planned annual leave schedules. ARTICLE 18 BEREAVEMENT LEAVE 18.1 A full-time Employee may request up to three (3) days of bereavement leave in the event of a death in the immediate family. Immediate family is defined as: spouse, parent (including stepparent or legal guardian), child (including stepchild/foster child, sibling (including stepsibling), grandparent, grandchild, aunt/uncle, parent-in-law, grandparent-in-law, brother/sister-in-law, and son/daughter-in-law, or other immediate family member approved by the department head or designee. The department head or designee will be responsible for approving or denying requests for bereavement leave. Bereavement leave shall not be charged against an Employee’s leave balance. ARTICLE 19 JURY LEAVE 19.1 Employees shall be granted an amount of compensation which will equal the difference between the Employee's regular pay and compensation received for jury duty less mileage. ARTICLE 20 MILITARY LEAVE 20.1 Employees shall be granted military leave as provided by Minnesota Statutes and federal law. ARTICLE 21 INJURED ON DUTY 21.1 An Employee, who in the ordinary course of employment, while acting in a reasonable and prudent manner and in compliance with established rules and procedures of the Employer, is injured during the performance of the Employee's duties and thereby unable to work, shall be paid the difference between the Employee's regular pay and the workers' compensation insurance payments for a period not to exceed 720 scheduled working hours per injury, not charged to the Employee's annual leave or other accumulated paid benefits. Any injury that does not result in compensation under the workers' compensation law shall not be compensable under this Article. 2018 – 2019 LELS Local No. 71 Contract 11 CITY OF APPLE VALLEY ARTICLE 22 INSURANCE 22.1 The Employer will contribute up to a maximum of $930 per month per Employee in 2018 toward the cost of Employer selected group health, life, and dental insurance for full-time Employees enrolled in a Copay Health Plan. The Employer will contribute up to a maximum of $1,240 per month per Employee in 2018 toward the cost of Employer selected group health, life, and dental insurance for full-time Employees enrolled in a High Deductible Health Plan. Employees enrolled in a High Deductible Health Plan in 2018 will receive an additional $80 per month contribution to the Employee’s HRA or HSA. This incentive is above and in addition to the regular Employer Contribution amount. The additional $80 per month contribution to the HRA or HSA shall expire on December 31, 2018. An Employee may request either thirty dollars ($30) or sixty dollars ($60) per month, of the excess contribution toward Employee insurance be deposited into the Employee's deferred compensation account or be paid directly to the Employee monthly. For 2019, this section shall be subject to a contract re-opener. 22.2 The Employer at the Employer's cost, shall place into effect customary Police Professional Liability insurance, which includes coverage for punitive damages and Employer approved extra duty employment as a police officer. Such insurance shall have limits at least in the amounts of $200,000.00 each person, $500,000.00 each occurrence, and $750,000.00 annual aggregate. ARTICLE 23 UNIFORMS 23.1 The Employer shall furnish to each new Employee the Employer required uniform and related parts. The Employer shall furnish each officer with soft body armor and replace the soft body armor, at a minimum every 6 years or as needed due to wear and tear of the armor. Selection of soft body armor will be a cooperative effort between the Employer and the affected Employees. Final selection of soft body armor will be at the discretion of the Employer. 23.2 The Employer shall pay a cash uniform allowance to each Employee in the annual amount of $950. An Employee must have successfully completed the probationary year of employment prior to eligibility to receive the uniform allowance benefit and then shall be eligible for the appropriate pro-rata amount for the remainder of that calendar year. 23.3 The Employee shall be responsible for the continued upkeep and maintenance of the initially issued Employer required uniform and related parts from the proceeds of the cash allowance. Any amount not used for this purpose shall be used for any other clothing or equipment used in the course of employment. 23.4 The Employer shall pay a cash allowance to each Employee in the annual amount of $100 for the replacement of personal items damaged, destroyed or lost during the performance of the Employee's duties. An Employee must have successfully completed the probationary year of employment prior to eligibility to receive the allowance and then shall be eligible for the appropriate pro-rata amount for the remainder of that calendar year. 23.5 Employees shall return Employer-issued and owned property upon separation of employment with the Employer. ARTICLE 24 MONTHLY SALARIES 24.1 Employees shall be paid monthly salaries as listed in Appendix "A" of this agreement. 2018 – 2019 LELS Local No. 71 Contract 12 CITY OF APPLE VALLEY 24.2 Salary changes are related to continuous months of employment. The effective date for an Employee's salary change shall be the anniversary date of employment. The Union recognizes that the Employer operates a bi-weekly payroll system and agrees that the effective date for salary changes for Employee anniversaries occurring in the first week of the pay period shall be the first day of that pay period and that the effective date of salary changes occurring in the second week of the pay period shall be the first day of the next pay period. 24.3 The Employer shall have the sole authority to determine the appropriate step placement for a new Employee. 24.4 An Employee shall receive one hour added to the Employee's compensatory time bank per full shift while actually working as a field training officer with responsibilities for evaluation of a new officer. The hour of compensatory time shall be pro-rated for shifts shorter than 10 hours. ARTICLE 25 CONTINUING EMPLOYMENT QUALIFICATIONS 25.1 Any Employee whose state license to act as a peace officer has been revoked shall, at a minimum, be suspended without pay during that period, and may, based on the reasons for revocation, be dismissed. ARTICLE 26 SAVINGS CLAUSE 26.1 This agreement is subject to law. In the event any provision of this agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this agreement shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE 27 WAIVER 27.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this agreement, are hereby superseded. 27.2 The parties mutually acknowledge that during the negotiations which resulted in this agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this agreement for the stipulated duration of this agreement. The Employer and the Union each voluntarily and unqualifiedly waive the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this agreement or with respect to any term or condition of employment not specifically referred to or covered by this agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE 28 EXPENSE REIMBURSEMENT 28.1 Any Employees required to perform duties outside the city limits of the City of Apple Valley shall be reimbursed for travel expenses and meals at the same rates applicable to other Employees of the Employer. 2018 – 2019 LELS Local No. 71 Contract 13 CITY OF APPLE VALLEY ARTICLE 29 P.O.S.T. TRAINING 29.1 The Employer will provide licensed Employees, as defined by Minnesota statute, with 48 hours of P.O.S.T. Board approved continuing education during each three year licensing renewal period. 29.2 The Employer shall pay each Employee's regular salary while attending such continuing education courses. 29.3 The Employer shall pay the Employee's license fees required by the P.O.S.T. Board up to one hundred fifty ($150.00) dollars. ARTICLE 30 CIVIL COURT 30.1 Employees will be compensated in accordance with Articles 11 and 12 of this Contract for off-duty civil court proceedings, trials, provided all of the following conditions are met: a. Officer must be subpoenaed to appear in civil court for a trial. b. Employer determines that the subpoena is directly related to a case in which the officer was involved. c. All compensation received by the Employee is turned over to the Employer. ARTICLE 31 DRUG AND/OR ALCOHOL TESTING 31.1 Purpose: The purpose of this article is to provide written guidelines in compliance with applicable Minnesota Statutes for requesting or requiring Employees to undergo drug and/or alcohol testing. The City of Apple Valley prohibits the possession, consumption, sale, transfer or "being under the influence" of alcohol or illegal drugs during work hours except when approved by the Employer as a proper law enforcement activity. 31.2 Definitions: For purposes of this drug and/or alcohol testing article, the following terms shall have the meanings ascribed to them: a. Confirmatory Test and Confirmatory Retest: "Confirmatory test" and "confirmatory retest" mean a drug or alcohol test that uses a method of analysis allowed under one of the programs listed in Minnesota Statutes § 181.953. subd.1. b. Drug: "Drug" means a controlled substance as defined in Minnesota Statutes §152.01, subd. 4. c. Drug and Alcohol Testing: "Drug and alcohol testing" and "drug or alcohol testing" and "drug or alcohol tests" means analysis of a body component sample according to the standards established under one of the programs in Minnesota Statutes § 181.953, subd.1 for the purpose of measuring the presence or absence of drugs, alcohol, or their metabolites in the sample tested. d. Employee: "Employee" means a member of the exclusively recognized bargaining unit. e. Safety Sensitive Position: "Safety sensitive position" means a job in which an impairment caused by drug or alcohol usage would threaten the health or safety of any person. All members of the exclusively recognized bargaining unit occupy safety-sensitive positions. f. Employer: "Employer" means the City of Apple Valley acting through the City Administrator, or designee of the City Administrator. 2018 – 2019 LELS Local No. 71 Contract 14 CITY OF APPLE VALLEY g. Initial Screening Test: "Initial Screening Test" means a drug and/or alcohol test which uses a method of analysis under one of the programs listed in Minnesota Statutes § 181.953, subd. 1. h. Positive Test Result: "Positive Test Result" means a finding of the presence of alcohol, drugs or their metabolites in a sample tested in levels at or above the threshold detection levels contained in the standards of one of the programs listed in Minnesota Statutes § 181.953. subd. 1. i. Reasonable Suspicion: "Reasonable suspicion" means a basis for forming a belief based on specific facts and rational inferences drawn from those facts. j. Drug Paraphernalia: "Drug paraphernalia" has the meaning set forth in Minnesota Statutes. k. Valid Medical Reason: "Valid medical reason" means: 1. Written prescription, or an oral prescription reduced to writing, which satisfies the requisites of Minnesota Statutes §152.11, and names the Employee as the person for whose use it is intended; and, 2. The drug was prescribed, administered and dispensed in the course of professional practice by or under the direction and supervision of a licensed doctor, as described in Minnesota Statutes §152.12; and, 3. The drug was used in accordance with terms of the prescription; and, 4. Over-the-counter medication was used in accordance with terms of the product's directions. i. Working Days: "Working days" for purposes of this article shall be defined as Monday through Friday. 31.3 Work Rules: a. No Employee shall be under the influence of any drug or alcohol while the Employee is working or while the Employee is on the Employer's premises or operating the Employer's vehicles, machinery, or equipment, except pursuant to a valid medical reason, or, when approved by the Employer as a proper law enforcement activity. b. No Employee shall use, possess, manufacture, distribute, dispense, sell or transfer drugs, alcohol or drug paraphernalia while the Employee is working or while the Employee is on the Employer's premises or operating the Employer's vehicles, machinery or equipment, except pursuant to a valid medical reason, or, when approved by the Employer as a proper law enforcement activity. c. No Employee, while on duty, shall engage or attempt to engage or conspire to engage in conduct which would violate any law or ordinance concerning drugs or alcohol, regardless of whether a criminal conviction results from the conduct. d. An Employee shall notify the Employer in writing of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 working days after such conviction. The Employer shall notify the appropriate federal agency of such conviction within 10 working days of receiving notice from the Employee. 31.4 Persons Subject To Testing: All Employees are subject to testing under applicable sections of this article. The Employer will request or require an Employee to undergo drug or alcohol testing only under the circumstances described in this article. 2018 – 2019 LELS Local No. 71 Contract 15 CITY OF APPLE VALLEY 31.5 Circumstances for Drug Or Alcohol Testing: a. Reasonable Suspicion Testing: The Employer may request or require an Employee to undergo drug and alcohol testing if the Employer has a reasonable suspicion related to the Employee's job performance that the Employee: 1. Is under the influence of drugs or alcohol while the Employee is working, or is on the Employer's premises, or operating the Employer's vehicles, machinery, or equipment. 2. Has violated the Employer's Work Rules as per section 32.3 of this article regarding use, possession, sale or transfer of drugs, alcohol or drug paraphernalia while the Employee is working, or is on the Employer's premises, or operating the Employer's vehicles, machinery or equipment. 3. Has discharged a firearm other than in the following instances: i. On an established target range; or ii. While conducting authorized ballistic tests; or iii. While engaged in lawful recreational hunting or shooting activities; or, iv. While shooting an injured animal as part of official duties. 4. Has been involved in a police vehicle pursuit as defined by Police Department rules and regulations during which a disregard for work rules, personal safety, safety of others, or a lack of appropriate judgment has been exhibited. 5. Has sustained a personal injury as defined in Minnesota Statutes §176.011, subd. 16, or has caused another person to die or sustain a personal injury. 6. Has caused a work-related accident or was operating or helping to operate machinery, equipment, or vehicles involved in a work-related accident resulting in total property damage exceeding $1,000 as estimated by a department supervisor at the scene of the accident or at the time the accident is reported. 7. Has, as determined only by the Police Chief, or designee, or the City Administrator, engaged in an act or omission related to the performance of the job, committed on duty, or off duty involving illegal drugs that logically requires or justifies such testing, revealed as a clear and compelling necessity by the nature of the incident b. Treatment Program Testing: The Employer may request or require an Employee to undergo drug and/or alcohol testing if the Employee has been referred by the Employer for chemical dependency treatment or evaluation or is participating in a chemical dependency treatment program under an Employee benefit plan, in which case the Employee may be requested or required to undergo drug and/or alcohol testing without prior notice during the evaluation or treatment period and for a period of up to two years following completion of any prescribed chemical dependency treatment program. 31.6 Refusal To Undergo Testing: a. Employees: An Employee has the right to refuse to undergo drug and alcohol testing. If an Employee refuses to undergo drug or alcohol testing requested or required by the Employer, no such test shall be given. b. Consequences of Refusal: If an Employee refuses to undergo drug or alcohol testing requested or required by the Employer, the Employee shall be discharged from employment on grounds of insubordination. 2018 – 2019 LELS Local No. 71 Contract 16 CITY OF APPLE VALLEY c. Refusal on Religious Grounds: An Employee who refuses to undergo drug or alcohol testing of a blood sample based on religious grounds shall not be deemed to have refused if the Employee submits to a urine sample. However, if the Employee also refuses to undergo drug or alcohol testing of a urine sample, the Employee shall be deemed to have refused to submit to drug or alcohol testing and shall be subject to the provisions of 32.6(b). 31.7 Procedure For Testing: a. Notification Form: At the time the Employer requests an Employee to undergo drug or alcohol testing, the Employer shall provide the individual with a form on which to: 1. Acknowledge the individual has seen a copy of the Employer's drug and alcohol testing article; and, 2. Indicate consent to undergo the drug and alcohol testing. b. Test Sample: The test sample shall be obtained in a private setting and the procedures for taking the sample shall ensure privacy to Employees to the extent practicable, consistent with preventing tampering with the sample. All test samples shall be obtained by or under the direct supervision of a health care professional at a medical facility of the Employer's selection. c. Identification of Samples: Each blood or urine sample shall be sealed in a suitable container free of any contamination that could affect test results, and be properly identified with the individual that provided the sample pursuant to the identification procedures of the testing facility. d. Chain of Custody: The testing facility shall maintain a written record of the chain of custody of the sample and ensure proper handling as required. e. Laboratory: All drug and alcohol testing shall use the services of a testing laboratory qualifying under Minnesota Statute, however, no test shall be conducted by a testing laboratory owned and operated by the City of Apple Valley. f. Methods of Analysis: The testing laboratory shall use methods of analysis and procedures to assure reliable drug and alcohol testing results, including standards for initial screening tests and confirmatory tests. g. Retention and Storage: Retention and storage procedures shall comply with the rules adopted by the Commissioner, and all samples that produced a positive test result, except breath samples from an initial screening test, shall be retained and properly stored by the testing facility for at least 6 months. h. Test Result: The testing laboratory is required to prepare a written report indicating the drugs, alcohol, or their metabolites tested for, the types of tests conducted and whether the test produced negative or positive test results. The testing laboratory shall disclose that report to the Employer within 3 working days after obtaining a negative result on the initial screening test or, if the initial test was positive, within 3 working days after a confirmatory test. i Notice of Test Results: Within 3 working days after receiving the test result from the testing laboratory, the Employer shall inform, in writing, an Employee who has undergone drug or alcohol testing of: 1. A negative test result on an initial screening test or of a negative or positive test result on a confirmatory test. 2. The right to request and receive from the Employer a copy of the test result report. 3. The right to submit information to the Employer within 5 working days after notice of a positive test result to explain that result. The Employer may request that the Employee 2018 – 2019 LELS Local No. 71 Contract 17 CITY OF APPLE VALLEY indicate any over-the-counter or prescription medications that the Employee is currently taking or has recently taken or any other information relevant to the reliability of or explanation for a positive test result. 4. The right to submit a written notice to the Employer within 5 working days after notice of a positive test result, that the Employee intends to obtain a confirmatory retest of the original sample at the Employee's own expense at the original laboratory or another licensed testing laboratory. If a confirmatory retest is conducted in accordance with Minnesota Statutes, and the confirmatory retest does not result in a positive test result, the City shall reimburse the Employee the actual cost of the confirmatory retest in an amount not to exceed $200.00. There shall be no adverse employment action based on the original confirmatory test. j. Notice to Employees Receiving Positive Test Results on a Confirmatory Test: An Employee receiving a positive test result on a confirmatory test shall be notified by the Employer of the following rights of the Employee. This notice shall be provided to the Employee three (3) working days after receiving the test result. 1. First Positive Test Result: i. The Employer may discharge an Employee for whom a positive test result on a confirmatory test was the first such result for the Employee. However, the Employer may not discharge the Employee from employment unless the following conditions have occurred: (a) The Employer has first given the Employee an opportunity to participate in, at the Employee’s own expense or pursuant to coverage under an Employee benefit plan, either a drug or alcohol counseling or rehabilitation program, whichever is more appropriate, as determined by the Employer after consultation with a certified chemical use counselor or a physician trained in the diagnosis and treatment of chemical dependency, and (b) If the Employee refuses to participate in the counseling or rehabilitation program, the Employer shall suspend the Employee from employment without pay for 5 working days to provide the Employee an opportunity to reconsider the Employee's decision. If at the conclusion of the Employee's suspension without pay, the Employee has not begun to participate in the counseling or rehabilitation program, the Employee shall be discharged from employment, or (c) If the Employee has failed to successfully complete the counseling or rehabilitation program, the Employee shall be discharged from employment. Withdrawal from the program before its completion or a positive test result on a confirmatory test after completion of the program will be considered evidence the Employee failed to successfully complete the program. ii. However, the Employer may discipline but not discharge an Employee for whom a positive test result on a confirmatory test was the first such result for the Employee, if the Employer determines that no counseling or rehabilitation program is appropriate. 2. Second Positive Test Result: i. Where an Employee tests positive on a confirmatory test for the second time for alcohol or drug abuse of a legal substance, which prevents the Employee from performing the functions of the job or constitutes a direct threat to property or 2018 – 2019 LELS Local No. 71 Contract 18 CITY OF APPLE VALLEY safety of others, the Employer may discipline the Employee up to and including discharge. ii. Where an Employee tests positive on a confirmatory test for the second time for drug use of a controlled substance, the Employer shall immediately discharge the Employee from employment. 3. An Employer may temporarily suspend the tested Employee or transfer that Employee to another position at the same rate of pay pending the outcome of the confirmatory test and confirmatory retest, if requested, provided the Employer believes it is reasonably necessary to protect the health or safety of the Employee, co-Employees, or the public. An Employee who has been suspended without pay must be reinstated with back pay if the outcome of the confirmatory test or requested confirmatory retest is negative. 4. An Employer may not discharge, discipline, discriminate against, or request or require rehabilitation of an Employee on the basis of medical history information revealed to the Employer pursuant to 31.7(a)(2) above unless the Employee was under an affirmative duty to provide the information before, upon, or after hire. 5. An Employee must be given access to information in the Employee's medical personnel file relating to positive test result reports and other information acquired in the drug and alcohol testing process, and conclusions drawn from and actions taken based on the reports or other acquired information. 31.8 Employer Actions: a. The Employer will not discharge, discipline, discriminate against, or request or require rehabilitation of an Employee solely on the basis of a positive test result from the initial screening test that has not been verified by a confirmatory test. b. The Employer shall observe Employee rights under applicable sections of this article. c. Nothing in this article limits the right of the Employer to discipline or discharge an Employee on grounds other than those set forth in Section 31.7(j). 31.9 Data Privacy: a. All data collected, including that in the notification form and the test report, is intended for use in determining the suitability of the Employee for employment. The Employee may refuse to supply the requested data; however, refusal to supply the requested data may affect the person's employment status. b. The Employer will not disclose the test result reports and other information acquired in the drug or alcohol testing process to another Employer or to a third party individual, governmental agency, or private organization except in the following situations: 1. written consent for the release of data by the tested Employee; 2. pursuant to court order; 3. for use in an arbitration proceeding pursuant to a collective bargaining agreement; 4. for use in an administrative hearing pursuant to Minnesota Statutes; 5. for use in a judicial proceeding; 6. disclosure to a federal agency as required by federal law; 7. disclosure to a substance abuse facility. c. Test results may not be used as evidence in a criminal proceeding against the Employee. 2018 – 2019 LELS Local No. 71 Contract 19 CITY OF APPLE VALLEY 31.10 Grievances: In the event of an alleged violation of this Article, the Employee may file a grievance in accordance with Article 7, Employee-Rights-Grievance Procedure. This right shall be in accordance with Minnesota Statutes § 181.956. ARTICLE 32 DURATION 32.1 This agreement shall be effective as of January 1, 2018, and shall remain in full force and effect through December 31, 2019. ARTICLE 33 HEALTH CARE SAVINGS PLAN 33.1 Establishment: The Employer shall implement a tax-advantaged Health Care Savings Plan (HCSP), effective January 1, 2016, administered by Minnesota State Retirement System (MSRS). The Health Care Savings Plan is designed specifically to address future healthcare-related costs of Employees after separation from employment. The Health Care Savings Plan shall allow Employees, as a group, through the collective bargaining process to designate pre-tax compensation to pre-fund eligible post- employment expenses. Contributions, interest and gains, and withdrawals from the Health Care Savings Plan shall be tax-free to the fullest extent possible under state and federal statute. 33.2 Authorization and Administration: The Health Care Savings Plan (HCSP) is administered by Minnesota State Retirement System (MSRS). The HCSP is an employer-sponsored program that allows employees to invest in a tax-free medical savings account while employed by a Minnesota public employer. Minnesota State Statute authorizes MSRS to offer this program to governmental employees in Minnesota including city, state, county, school districts, and governmental subdivisions. 33.3 Participation: Participation in the HCSP shall be mandatory for all Employees. 33.4 Contribution Calculations: Contributions to the HCSP, based upon Employee hours, shall be calculated using the Employee’s appropriate pay rate at the time of conversion. Contributions are mandatory. 33.5 Contribution Methodology: Funding of the HCSP shall be in accordance with established contribution methods: A. Compensatory Time and Annual Leave Contributions: One hundred (100) percent of compensatory time hours over eighty (80) and one hundred (100) percent of annual leave hours over seven hundred ninety (790) shall be deposited into the Employee’s HCSP account. B. Salary Contributions: Employee salary contributions -- a function of years of service and corresponding percentage -- shall be deposited into the Employee’s HCSP account. 1. Employees at step 1 (68% of Top Patrol) shall contribute one-quarter (¼) percent of the Employee’s gross earnings per pay period. 2. Employees at step 2 (75% of Top Patrol) shall contribute one-half (½) percent of the Employee’s gross earnings per pay period. 3. Employees at step 3 (85% of Top Patrol) shall contribute three-quarters (3/4) percent of the Employee’s gross earnings per pay period. 4. Employees at step 4 (90% of Top Patrol) and above shall contribute one (1) percent of the Employee’s gross earnings per pay period. 2018 – 2019 LELS Local No. 71 Contract 20 CITY OF APPLE VALLEY C. Account Fees: HCSP account fees are established by MSRS and shall be paid from the Employee’s HCSP account. 33.6 Contribution Methodology Changes: The intent of the HCSP is for Employees to determ ine the contribution methodology within reasonable parameters established by the Employer. Contribution methodology changes shall be a cooperative effort between Employees and Employer. The Union may request, prior to the expiration of this Agreement, modification of the contribution methodology upon simple majority vote of the members. The Union shall notify the Employer in writing of any proposed modifications. Requested modifications of the contribution methodology shall be subject to Employer and legal counsel review prior to approval. Requested modifications of the contribution methodology shall not result in additional re-occurring costs to the Employer and shall comply with all Employer policies in effect at the time of the request. In addition, requested modifications of the contribution methodology shall be in compliance with the state and federal statute for tax-advantaged medical savings accounts. Contribution methodology changes and frequency are subject to approval by MSRS. Requested contribution methodology changes, approved by the Employer, shall be incorporated into any subsequent Master Labor Agreement. The newly incorporated contribution methodology shall be implemented within thirty (30) days following ratification of said Agreement. ARTICLE 34 POST EMPLOYMENT HEALTH REIMBURSEMENT ARRANGEMENT 34.1 Establishment: The Employer has previously implemented a tax-advantaged healthcare reimbursement plan designed specifically to address future healthcare-related costs of Employees after separation from employment. The Post-Employment Health Reimbursement Arrangement (PEHRA) allows Employees, as a group, through the collective bargaining process to designate pre-tax compensation to pre-fund eligible post-employment expenses. Contributions, interest and gains, and withdrawals from the Post- Employment Health Reimbursement Arrangement shall be tax-free to the fullest extent possible under the Internal Revenue Code. 34.2 Authorization and Administration: The PEHRA is a type of self-insured medical reimbursement plan authorized under the Internal Revenue Code and shall be administered by the Employer with the assistance of a third-party administrator of the Employer’s choosing. 34.3 Contributions: The PEHRA shall not be funded with new contributions after December 31, 2015. 34.4 Account Fees: Prior to termination of employment, fixed account fees shall be paid by the Employer. Asset-based fees shall be paid from the Employee’s PEHRA account. Upon termination of employment, all fees shall be paid from the Employee’s PEHRA account, except those fees that are not attributable to, or based upon, the existence of an Employee’s account and paid by the Employer (e.g., annual trustee fees, annual filing fees, etc.). 2018 – 2019 LELS Local No. 71 Contract 21 CITY OF APPLE VALLEY IN WITNESS WHEREOF, the parties hereto have executed this agreement on the fourteenth (14th) day of December, 2017. FOR LELS: FOR THE CITY OF APPLE VALLEY: Jim Roberts, Business Agent Mary Hamann-Roland LELS Mayor Brian Bone Pamela J. Gackstetter President, Local #71 City Clerk M. Thomas Lawell City Administrator Melissa Haas Human Resources Manager Nicholas Francis Captain, Police Administration 2018 – 2019 LELS Local No. 71 Contract 22 CITY OF APPLE VALLEY APPENDIX "A" MONTHLY BASE PAY SCALE Effective Date 12/23/17 12/22/18 Start (68% Top Patrol) $ 4,881 $ 5,027 After 12 months continuous service (75%Top Patrol) $ 5,383 $ 5,544 After 24 months continuous service (85%Top Patrol) $ 6,101 $ 6,284 After 36 months continuous service (90% Top Patrol) $ 6,460 $ 6,654 After 48 months continuous service (95% Top Patrol) $ 6,820 $ 7,025 After 60 months continuous service (Top Patrol Rate) $ 7,178 $ 7,393 WELLNESS COMPENSATION After 24 months of continuous service, an Employee shall receive Wellness compensation in accordance with the following standards: Tobacco Free. One (1) percent shall be added to the Employee’s base pay rate for remaining tobacco free. Employees failing to remain tobacco free shall have one (1) percent deducted from the Employee’s base pay rate. Annual Physical. One (1) percent shall be added to the Employee’s base pay rate for completing an annual physical and recommended preventive screenings before the prior December 1 each calendar year. Annual Dental Exam. One-half (0.5) percent shall be added to the Employee’s base pay rate for completing an annual dental examination before the prior December 1 each calendar year. An Employee placed at a step beyond the starting step on the Base Pay Scale shall receive Wellness compensation after completing 12 months at the 75% top patrol rate. An Employee shall be eligible for Wellness compensation on the Employee's appropriate anniversary date of hire. In order to be eligible for the additional base pay compensation under this section, the Employee shall provide to the Employer certification that the Employee has completed the applicable examination within the previous 12 months. The certification shall be signed by a qualified healthcare provider appropriate to make such certification. A newly eligible Employee under this section shall provide applicable certification to the Employer within 90 days after eligibility. Compensation shall be effective no earlier than the first day of the pay period following the date certification is received by the employer. If certification is not provided to the Employer within 90 days after eligibility, the Employee shall not be eligible for compensation under this section until the next calendar year. An Employee hired on or before December 31, 2017 shall be eligible for Wellness compensation, with respect to the Annual Dental Exam standard only, without having satisfied 24 months of continuous service. DETECTIVE In addition to their base pay rate, Employees assigned by the Employer to the position of detective, as defined in Article 3.20, will receive an additional 5% of the Employee's current hourly pay rate when assigned. These amounts will be pro-rated for an assignment of less than a full month. 2018 – 2019 LELS Local No. 71 Contract 23 CITY OF APPLE VALLEY NON-ROTATING DETECTIVE POSITION: Employees assigned by the Employer to a non-rotating detective position may be removed from the position in accordance with the provisions of Article 5, Employer Authority, or the provisions of Article 9, Discipline. ROTATING DETECTIVE POSITION: Employees assigned by the Employer to a rotating detective position may be removed and/or reassigned from the detective position to patrol at the sole discretion of the Employer. SCHOOL RESOURCE OFFICER In addition to their base pay rate, Employees assigned by the Employer to the position of School Resource Officer, as defined in Article 3.21, will receive an additional 5% of the Employee's current hourly pay rate when assigned. This amount will apply during the school year for months when the Employee is working in the schools and will be pro-rated for assignments of less than a full month. CANINE HANDLER Canine Handlers shall be assigned for the useful life of a service dog unless otherwise assigned by the Employer. The useful life of a service dog shall be determined at the discretion of the Employer. The Employer may reassign the Canine Handler, place the service dog with another Canine Handler or rem ove the service dog from service at the sole discretion of the Employer. A Canine Handler shall be compensated at the pay rate established for Patrol Officers as determined by the collective bargaining agreement. A Canine Handler shall receive thirty (30) minutes off per shift for the daily care, training and feeding of the service dog. A Canine Handler shall receive thirty (30) minutes pay at the officer’s regular rate for each day not scheduled to work for the care, training and feeding of the service dog. Any additional time required for the care or training of the service dog must be approved in advance. The Canine Handler shall not receive the thirty minutes for any days the service dog is not under the Canine Handler’s custody, care and control. A Canine Handler shall be subject to call and overtime as designated in Article 12. A Canine Handler call out shall not be subject to the provisions of Articles 12.2 of this agreement. The call out procedure and use of the service dog shall be determined solely by the Employer. I T E M: 4.Z . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove P ersonnel R eport S taff Contact: Melissa Haas, Human Resources Manager D epartment / D ivision: Human Resources D ivision AC T I O N RE Q UE S T E D: Approve the personnel report. S UM M ARY: T he employment actions attached to this memo are recommended for City Council Approval. B AC K G RO UND : T he C ity C ouncil's approval of the Personnel Report includes the ratification of the C ity Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. B UD G E T I M PAC T: Budgeted positions. AT TAC HM E NT S: Personnel Report PERSONNEL REPORT December 14, 2017 City of Apple Valley Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Name Last Name Action Position Status Dept. Base Pay Rate Pay Type Pay Scale Date (on or about) Robert Beane Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.00 Hourly C-01 12/16/2017 Molly Beckman Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.25 Hourly C-01 12/16/2017 Shaina Bhend Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.00 Hourly C-01 12/16/2017 Dino Blundetto Hire Maintenance I Full-Time, Regular 1600 $ 19.95 Hourly UM1 12/29/2017 Miranda Demo Hire Community Service Officer Part-Time, Regular 1200 $ 14.09 Hourly 120 12/18/2017 Michael Endres Promotion Parks Maintenance Superintendent Full-Time, Regular 1710 $ 86,000.00 Annual 210 12/15/2017 Haley Ford Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.00 Hourly C-01 12/16/2017 Peter Fredericksen Accept Resignation Firefighter Paid on Call Volunteer 1300 11/30/2017 Ashley Hawkland Hire Recreation Program Supervisor - Teen Center Part-Time, Variable 1800 $ 15.05 Hourly C-07 12/18/2017 Jason Kirschman Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.50 Hourly C-01 12/16/2017 Jenna Leech Rehire Recreation Program Supervisor - Teen Center Part-Time, Variable 1800 $ 15.45 Hourly C-07 12/18/2017 Jaycee Lentz Hire Arena Attendant Part-Time, Variable 5205 $ 9.75 Hourly C-01 12/15/2017 Allan McGraw Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.00 Hourly C-01 12/16/2017 Lindsey Munro Hire Recreation Attendant - Warming House Seasonal 1800 $ 9.75 Hourly C-01 12/16/2017 Emily Persons Rehire Liquor Store Sales Clerk Part-Time, Regular 5020 $ 11.00 Hourly L-1 12/4/2017 Gary Reichow Rehire Recreation Attendant - Warming House Seasonal 1800 $ 11.05 Hourly C-01 12/16/2017 Kenny Ta Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.00 Hourly C-01 12/16/2017 Megan Ullery Rehire Recreation Attendant - Warming House Seasonal 1800 $ 10.25 Hourly C-01 12/16/2017 Kent Zimmerman Promotion Public Works Supervisor - Utilities Full-Time, Regular 5305 $ 81,000.00 Annual 190E 12/15/2017 The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 I T E M: 4.A A . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:C onsent Agenda Description: A pprove Claims and Bills S taff Contact: Ron Hedberg, F inance Director D epartment / D ivision: F inance Department AC T I O N RE Q UE S T E D: Approve claims and bills. S UM M ARY: Attached for C ity C ouncil review and approval are check registers for recent claims and bills. B AC K G RO UND : N/A B UD G E T I M PAC T: Check registers dated November 15, 2017, November 22, 2017, and N ovember 29, in the amounts of $1,022,738.46, $520,213.13 and $754,914.49, respectively. AT TAC HM E NT S: C laims and B ills C laims and B ills C laims and B ills I T E M: 5.A . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:Regular Agenda Description: 2018 Proposed B udget and Property Tax L evy S taff Contact: Ron Hedberg, F inance Director D epartment / D ivision: F inance Department AC T I O N RE Q UE S T E D: 1. Conduct Truth in Taxation budget meeting. 2. Adopt resolution approving 2018 proposed budget and property tax levy. S UM M ARY: T he 2018 budget process began on March 7, 2017 when the C ity Council held a goal setting session with staff and provided specific direction on the 2018 budget, minimizing the impacts to the property taxes paid by property owners. T his meeting was followed up with a budget discussion at the Informal C ity C ouncil meetings on August 24, 2017 and N ovember 30, 2017. T he C ity C ouncil adopted the Preliminary Budget and Property Tax Levy on September 14, 2017 and set December 14, 2017 as the date to hold the Truth in Taxation meeting and consider adopting the final 2018 budget and property tax levy. In November, 2017, parcel specific estimates of property taxes for 2018 were mailed to property owners. T he estimated taxes were based on the preliminary tax levy adopted at the September 14, 2017 meeting. T his parcel specific notice also included the notice of December 14, 2017 as the Truth in Taxation budget meeting. Changes E xperienced since the Prelim inary B udget was A dopted Since the preliminary budget was distributed and adopted we received updated property values from D akota C ounty. T he current C ounty estimated values are slightly higher, approximately $28,000 higher, than what was used in developing the original preliminary budget and levy and if their estimated values do not decline, the impact to the property owner would be a slightly lower tax bill than what is included in the preliminary budget. In addition to changes in the overall property values, the estimated amount for values contained in various Tax Increment Districts are also higher than previously estimated. T he C ounty Assessor will continue to update their property values throughout the process and it is expected there will be additional reductions into spring 2017. T he current C ounty property values are what the C ounty Assessor used to prepare the parcel specific notices. T he changes in the property values noted above resulted in a approximately $2 reduction in taxes for the median valued home for 2018 from the preliminary levy adopted in September. T hese updated pages were distributed to the City C ouncil last week and are included in the attached electronic copy of the budget along with an updated page 147 that included changes to the formula for net expenses for the Engineering Department. Once the final budget and levy is adopted a final adopted budget will be prepared and posted on the C ity's Website. B AC K G RO UND : T he total levy for 2018 is proposed to be $25,793,000 up 3.84% or $953,000 over 2017. A t this levy amount, the median valued home in Apple Valley of $238,400, that experienced an increase of 6.4% in value, will see the C ity’s share of their property tax bill increase $22 or 2.26% for 2018. Staff believes that the preliminary budget accomplishes a number of important objectives: Retains a focus on the provision of basic C ity services and funds their provision at adequate levels Demonstrates a strong stewardship of existing infrastructure and plans for its repair/replacement in a proactive manner. T he proposed budget maintains the stated goal of the C ity Council to not Specially Assess for the annual street maintenance program by providing property tax levy support of the program in the form of a transfer from the General Fund. T he property tax levy support of the City’s annual street maintenance program was increased for the coming year to $3,417,000, a 2.5% increase of $84,900. T he 2018 C ity property taxes will show an increase of 2.26% (approximately $22 per year or $1.83 per month) in the C ity’s portion of the property taxes on the median valued home. T he 2018 budget provides funding for the following: Increase in funding for the municipal building fund repairs and replacements Updating of the C omprehensive Plan, as required by Statute New C anine Police Officer position Debt Service funding for the 2018 energy efficiency project Beginning of the Water Meter replacement program Breakdown of the 2018 tax lev y: Levy Component 2017 2018 Difference % Change General Levy 19,712,070 20,391,125 679,055 3.4% Municipal Building Fund 181,000 381,000 200,000 110.5% Street Maintenance Program 3,332,100 3,417,000 84,900 2.5% Property Tax Delinquencies 100,000 50,000 (50,000)-50.0% Ice Arena Support 121,000 121,000 -0.0% Debt Service – Voter Approved 962,000 949,210 (12,790)-1.3% Debt Service – All other Levy 431,830 483,665 51,835 12.0% 24,840,000 25,793,000 953,000 3.8% Adoption of this proposed budget and property tax levy establishes the final levy for taxes payable in 2018. T he levy may be reduced from the preliminary levy adopted in September, but may not be increased. Additional information can be obtained in the attached 2018 Proposed Operating Budget. B UD G E T I M PAC T: T he attached resolution will establish the operating budget for 2018 and the tax levy for 2018. AT TAC HM E NT S: R esolution Exhibit Budget Background Material Presentation CITY OF APPLE VALLEY RESOLUTION NO. 2017- RESOLUTION ADOPTING 2018 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2018 operating budget on August 24th and November 30th as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and thereby establishing a maximum tax levy for 2018; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2018 by December 28, 2017, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2018 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2018 scheduled levy for the 2013A GO Refunding Bonds is hereby reduced by $531,170 to reflect current needs to meet the 2018 debt service requirements on 2013A GO Refunding Bonds; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2018, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $20,822,125 Annual Street Maintenance Program 3,417,000 Ice Arena support 121,000 Energy Efficiency Project 95,000 Debt Levy: Market Value Based Debt Levy: GO. Refunding Bonds 2013A 344,830 GO Refunding Bonds 2015B 604,380 949,210 Tax Capacity Based Debt Levy: GO Equipment Certificates 2015 133,665 GO Equipment Certificates 2012 125,000 GO. Equipment Certificates 2014 130,000 388,665 $ 25,793,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 14th day of September, 2017. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. ________________________________ Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY, MINNESOTA 2018 Operating Budget Summary Exhibit A Total Other Total Budgeted Budgeted General Funds Enterprise Funds Revenues:Fund 2018 Funds 2018 General property taxes - Current $24,189,125 $ - $121,000 $24,310,125 General property taxes - Mobile hom 34,000 - - 34,000 General property tax- Delinq Net 50,000 - 50,000 Property tax- Current & Delq Net 24,273,125$ -$ 121,000$ 24,394,125$ Franchise & other taxes 618,900 221,000 - 839,900 Special assessments 14,000 125,000 - 139,000 Licenses 176,780 - - 176,780 Permits 1,327,930 - - 1,327,930 Intergovernmental 864,255 3,191,500 240,205 4,295,960 Charges for services 2,370,375 120,105 23,663,830 26,154,310 Fines and penalties 279,500 - - 279,500 Investment earnings 195,000 215,705 275,000 685,705 Other Revenues 107,500 107,390 204,050 418,940 Rentals 648,640 246,600 - 895,240 Admin Charges to other funds 962,650 1,019,180 - 1,981,830 Subtotal before transfers & debt 31,838,655 5,246,480 24,504,085 61,589,220 Debt Issued - - - - Transfers In 1,317,600 8,010,915 - 9,328,515 Total revenues 33,156,255 13,257,395 24,504,085 70,917,735 Expenditures: Salaries & Wages 15,081,000 159,525 3,436,125 18,676,650 Social Security (FICA & Medicare)768,005 12,170 260,835 1,041,010 PERA 1,507,410 11,930 219,880 1,739,220 Provided Insurance 2,358,160 29,135 470,315 2,857,610 Other Benefits (Work Comp,etc)535,640 450 113,675 649,765 Total Personal Service 20,250,215 213,210 4,500,830 24,964,255 Supplies 1,391,475 6,645 560,375 1,958,495 Contractural Services 3,304,715 111,450 931,360 4,347,525 Utilities 557,115 31,200 694,770 1,283,085 Repairs & Maintenance 439,305 36,050 491,340 966,695 Travel, Training, Dues 582,120 38,150 96,245 716,515 Other Expenditures 1,506,130 31,570 3,811,955 5,349,655 Miscellaneous - - 204,700 204,700 Items for Resale 71,200 - 7,392,490 7,463,690 Capital Outlay 1,255,980 12,816,210 9,367,100 23,439,290 Depreciation - 897,570 3,826,175 4,723,745 Admin Fees - - 769,450 769,450 Debt Service - - 1,062,355 1,062,355 Subtotal before transfers 29,358,255 14,182,055 33,709,145 77,249,455 Transfers Out 3,798,000 1,916,165 1,317,600 7,031,765 Total expenditures 33,156,255 16,098,220 35,026,745 84,281,220 Revenues over (under) expenditures - (2,840,825) (10,522,660) (13,363,485) CITY OF APPLE VALLEY, MINNESOTA 2018 Operating Budget Summary - Other Governmental Funds Exhibit A Other Funds Other Funds Total Other Cable TV Cable TV Cable TV Cable TV Future Road EDA Partners in Municipal Vehicle Budgeted Equipment Joint Powers Special Rev. Special Rev. Capital Projects Capital Improvement Operations Education Building Replacement Funds Revenues:Cert Fund Fund PEG Fund Non-PEG Fund Fund Projects Fund Fund Bldg. Fund Fund Fund 2018 General property taxes - Current $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General property taxes - Mobile - - - - - - - - - - - General property tax- Delinq Net - Property tax- Current & Delq Net -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Franchise & other taxes - - 71,000 150,000 - - - - - - - 221,000 Special assessments - - - - - - 125,000 - - - - 125,000 Licenses - - - - - - - - - - - - Permits - - - - - - - - - - - - Intergovernmental - - - - - - 3,191,500 - - - - 3,191,500 Charges for services - 120,105 - - - - - - - - - 120,105 Fines and penalties - - - - - - - - - - - - Investment earnings - 1,500 1,500 500 6,750 181,000 - 1,500 5,285 3,800 13,870 215,705 Other Revenues - - - - - 7,390 - - - - 100,000 107,390 Rentals - - - - - - - - 246,600 - - 246,600 Admin Charges to other funds - - - - - - - 50,000 - - 969,180 1,019,180 Subtotal before transfers & deb - 121,605 72,500 150,500 6,750 188,390 3,316,500 51,500 251,885 3,800 1,083,050 5,246,480 Debt Issued - - - - - - - - - - - - Transfers In - 120,105 - - - - 6,697,810 - - 593,000 600,000 8,010,915 Total revenues 0 241,710 72,500 150,500 6,750 188,390 10,014,310 51,500 251,885 596,800 1,683,050 13,257,395 Expenditures: Salaries & Wages - 159,525 - - - 159,525 Social Security (FICA & Medicare) - 12,170 - - - 12,170 PERA - 11,930 - - - 11,930 Provided Insurance - 29,135 - - - 29,135 Other Benefits (Work Comp,etc) - 450 - - - 450 Total Personal Service - 213,210 - - - - - - - - - 213,210 Supplies - 3,900 - 2,695 - - - - 50 - - 6,645 Contractural Services - 4,700 - 12,500 - - - 7,500 86,750 - - 111,450 Utilities - - - - - - - - 31,200 - - 31,200 Repairs & Maintenance - 8,000 - 300 - - - - 27,750 - - 36,050 Travel, Training, Dues - 6,900 - - - - - 31,250 - - - 38,150 Other Expenditures - 3,500 - - - 27,940 - - 130 - - 31,570 Miscellaneous - - - - - - - - - - - - Items for Resale - - - - - - - - - - - - Capital Outlay - - - - 110,000 500,000 10,014,310 - 120,000 566,000 1,505,900 12,816,210 Depreciation - - - - - - - - - - 897,570 897,570 Admin Fees - - - - - - - - - - - - Debt Service - - - - - - - - - - - - Subtotal before transfers - 240,210 - 15,495 110,000 527,940 10,014,310 38,750 265,880 566,000 2,403,470 14,182,055 Transfers Out - - 5,250 120,105 - 1,790,810 - - - - - 1,916,165 - 240,210 5,250 135,600 110,000 2,318,750 10,014,310 38,750 265,880 566,000 2,403,470 16,098,220 - 1,500 67,250 14,900 (103,250) (2,130,360) - 12,750 (13,995) 30,800 (720,420) (2,840,825) CITY OF APPLE VALLEY, MINNESOTA 2018 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2018 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues:Fund Fund Fund Fund Fund Utility Fund Funds General property taxes - Current $ - $ - $ - $121,000 $ - $ - $121,000 General property taxes - Mobile home $ - - General property tax- Delinq Net - - - - - - - Property tax- Current & Delq Net -$ -$ -$ 121,000$ -$ -$ -$ 121,000$ Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 240,205 - - - 240,205 Charges for services 9,337,000 1,439,000 9,922,000 537,800 1,796,000 502,000 130,030 23,663,830 Fines and penalties - - - - - - - - Investment earnings 33,000 - 200,000 - 33,000 1,000 8,000 275,000 Other Revenues - - 180,000 17,000 5,000 - 2,050 204,050 Rentals - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085 Expenditures: Wages & Salaries 863,095 688,625 1,349,815 311,575 215,315 5,000 2,700 3,436,125 Social Security (FICA & Medicare)66,030 52,680 101,615 23,835 16,470 - 205 260,835 PERA 64,730 26,490 97,150 15,155 16,150 - 205 219,880 Provided Insurance 87,770 58,415 268,495 29,300 26,335 - - 470,315 Other Benefits (Work Comp,etc)36,755 13,665 46,670 6,285 10,095 - 205 113,675 1,118,380 839,875 1,863,745 386,150 284,365 5,000 3,315 4,500,830 - - - - - - Supplies 23,050 149,000 283,145 34,900 49,120 8,385 12,775 560,375 Contractural Services 38,100 108,750 282,025 51,700 363,950 37,475 49,360 931,360 Utilities 53,125 58,000 372,000 144,500 62,800 2,000 2,345 694,770 Repairs & Maintenance 27,335 21,000 340,100 42,400 59,225 - 1,280 491,340 Travel, Training, Dues 12,790 8,700 41,035 6,300 11,905 7,000 8,515 96,245 Other Expenditures 263,625 51,500 3,437,020 31,475 9,515 8,090 10,730 3,811,955 Miscellaneous 138,000 25,000 40,000 500 - - 1,200 204,700 Items for Resale 6,685,290 235,200 36,000 16,000 - 420,000 - 7,392,490 Capital Outlay 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100 Depreciation 146,600 133,000 2,800,000 152,100 575,000 - 19,475 3,826,175 Admin Fees - - 421,450 - 348,000 - - 769,450 Debt Service 262,600 10,650 577,825 - 211,280 - - 1,062,355 Subtotal before transfers 8,843,895 1,809,675 16,764,145 1,978,025 3,301,960 501,950 509,495 33,709,145 Transfers Out 630,000 - 687,600 - - - - 1,317,600 Total expenditures 9,473,895 1,809,675 17,451,745 1,978,025 3,301,960 501,950 509,495 35,026,745 Revenues over (under) expenditure (103,895) (370,675) (7,149,745) (1,062,020) (1,467,960) 1,050 (369,415) (10,522,660) Addback: Principal Portion Debt Service inc above 240,000 - 385,000 - 165,000 - 790,000 Capital outlay above - not an expense 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100 Net Income 211,105 (201,675)(494,945)49,980 23,840 15,050 31,085 (365,560) 2018 Operating Budget Preliminary Budget Adopted September 14, 2017 TABLE OF CONTENTS City Administrator Cover Memo ........................................................................................... Budget and Tax Levy Resolutions ................................................................................... 1 Tax Levy History & Taxes Available for General Fund ..................................................... 3 Tax Capacity and Tax Rate Comparison .......................................................................... 5 Tax Impacts to Residential Property owners .................................................................... 6 Budget Summary .............................................................................................................. 9 General Fund Revenue Summary .................................................................................. 10 General Fund Revenue Detail ........................................................................................ 13 General Fund Expenditures by Department ................................................................... 21 General Fund Expenditure Summary ............................................................................. 22 General Fund Expenditures Subtotals by Department & Expense Category .................. 26 GENERAL FUND PROGRAM DETAILS GENERAL GOVERNMENT Mayor and Council ......................................................................................................... 33 Administration ................................................................................................................. 37 City Clerk ........................................................................................................................ 41 Human Resources / Front Desk ...................................................................................... 47 Information Technology ................................................................................................. 51 General Government Buildings ....................................................................................... 57 FINANCE Finance ........................................................................................................................... 63 Data Processing .............................................................................................................. 69 Independent Audit ........................................................................................................... 73 LEGAL Legal Services ................................................................................................................ 77 COMMUNITY DEVELOPMENT Community Development ................................................................................................ 81 Code Enforcement .......................................................................................................... 85 POLICE Police .............................................................................................................................. 91 Civil Defense ................................................................................................................. 121 Community Service Officer (CSO) ................................................................................ 125 FIRE Fire ................................................................................................................................ 129 Fire relief ....................................................................................................................... 137 Table of Contents Continued PUBLIC WORKS City Engineering ............................................................................................................ 141 Inspections .................................................................................................................... 149 Public Works Administration ........................................................................................ 157 Central Maintenance Facility ......................................................................................... 165 Street Maintenance ....................................................................................................... 173 Snow & Ice Removal ..................................................................................................... 181 Traffic Signs/Signals/Markers ....................................................................................... 187 PARK AND RECREATION Park Recreation Administration .................................................................................... 193 Park Maintenance ......................................................................................................... 199 Recreation Programs .................................................................................................... 211 Redwood Pool ............................................................................................................... 219 Recreation Self-Supported Programs ........................................................................... 225 Apple Valley Community Center ................................................................................... 231 Aquatic Swim Center .................................................................................................... 237 Apple Valley Senior Center ........................................................................................... 243 UNALLOCATED Insurance ...................................................................................................................... 249 Council Contingency ..................................................................................................... 253 OTHER GOVERNMENTAL FUNDS BUDGETED Equipment Fund ............................................................................................................ 257 Cable TV Joint Powers Fund ........................................................................................ 261 Cable TV Special Revenue Fund-PEG ......................................................................... 265 Cable TV Special Revenue Fund-Non PEG ................................................................. 269 Cable TV Capital Projects Fund .................................................................................... 273 Future Capital Projects Fund ........................................................................................ 275 Road Improvement Fund .............................................................................................. 279 EDA Operations Fund ................................................................................................... 283 Partners in Education Fund .......................................................................................... 287 VERF Fund ................................................................................................................... 291 Municipal Building Fund ................................................................................................ 297 ENTERPRISE FUNDS Liquor Fund ................................................................................................................... 301 Golf Fund ...................................................................................................................... 317 Ice Arena Fund ............................................................................................................. 339 Water Operations .......................................................................................................... 355 Sewer Operations ......................................................................................................... 367 Storm Drainage Utility-Water Quality ............................................................................ 377 Street Light Utility .......................................................................................................... 385 Cemetery Fund ............................................................................................................. 389 2018-2019 BUDGET MESSAGE TO: Mayor and City Council Members FROM: Tom Lawell, City Administrator SUBJECT: Preliminary City Budget for 2018 and 2019 DATE: August 15, 2017 Essential to our on-going success as a community is sound fiscal planning. Apple Valley has a solid fiscal management track record, and the attached preliminary budget for 2018 and 2019 is designed to further strengthen our financial position and fund the delivery of the high-quality public services our community has come to expect. This document knits together the goals and objectives we have as a community and translates that vision into a financial blueprint for success. In the months ahead we will spend many hours reviewing the details of the budget. Until then, the intent of this memo is to share with you the budgetary highlights and assumptions that went into preparing the document. The City Council has a long tradition of basing the City’s annual budget on five core fiscal principles. These include: 1) Focus on the provision of basic City services and fund their provision at adequate levels. 2) Estimate anticipated revenues at realistic levels. 3) Retain adequate reserves to protect against fiscal uncertainty. 4) Anticipate continued community growth and program capital improvements to serve our growing community. 5) Demonstrate strong stewardship of existing infrastructure and plan for its repair/replacement in a proactive manner. By staying focused on these budgetary principles, our reputation among the financial agencies that monitor and rate governmental entities is rock solid. The City has earned the top bond rating possible from not one, but two, bond rating agencies (Moody’s Investors Service and Standard and Poor’s). This is a clear indication of our financial strength and validates our past financial practices. In fact, having two top bond ratings from two agencies is quite rare—only 11 out of 854 Minnesota cities have earned that distinction. With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible borrowing costs when it needs to issue bonds in the financial marketplace. Low borrowing costs translate into ongoing savings for all city taxpayers. The budget document you hold in your hands outlines the investments we intend to make in 2018 and 2019 to remain a high-quality and fiscally-strong community. This detailed two-year budget affords us the ability to better forecast revenue and expenditure trends, especially when coupled with our five-year Capital Improvements Program. PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 2 In the pages that follow, the following information is provided: Summary of important financial trends being experienced within Apple Valley Description of the current budget environment and important changes in State law Explanation on how the budget document is organized Description of the revenue and expenditure trends associated with the General Fund Summary of the City’s various other funds and budget highlights COMMUNITY TRENDS According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April 1, 2016 was 51,338 living in 19,917 households. The year prior the population was estimated at 50,161 living in 19,454 households; so in the course of one year, the City grew 2.35 percent in population and 2.38 percent in households. Building permit activity in the City continues to be strong. In 2016, the City added $92,179,103 in building permit value, compared $99,870,178 in 2015 and $90,423,552 in 2014. The table below shows the permit valuation history in three categories from 2005 through 2016. Looking at the 2016 data more carefully, the City added approximately $43.7 million in residential permit value, $25.6 million in commercial/industrial permit value, and $22.9 million in other permit valuation (i.e., accessory building, alterations, repairs, additions, siding and roof replacements) for a total of $92.18 million. Within this total, we added 140 single-family homes, 21 townhomes and 1,622 other permits for residential property improvements. On the commercial side, we experienced $11.9 million in new construction and another $13.7 million in additions, alterations and repairs through the issuance of 92 permits. $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Residential Commercial Alterations/ Repairs Total Building Permit Valuation History 2007-2016 PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 3 The pace of construction has increased significantly in 2017. Through June 2017, we have issued permits for 76 single-family homes, 15 townhomes and 453 apartment units. The apartment projects underway include Valley Bluffs, Orchard Path, Remington Cove Phase 2 and Parkside Village Galante. Total residential permit value through June totals in excess of $90 million. On the commercial side, expansion continues at Uponor on their latest addition, and significant remodeling work is underway at many ISD 196 school facilities across the community. A new medical office building is under construction at Cobblestone Lake and multiple projects are underway along the downtown Cedar Avenue corridor. Through June, new commercial building permit valuation totals in excess of $34 million. Combining all permit activity through June, new permit valuation exceeds $125 million. We are clearly on pace for an extraordinary, record-setting year. Added growth in the community also equates to an expansion of our City owned and maintained utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows: As we still have large tracts of vacant land in the City, we will have infrastructure additions to make in the years to come. Most of the remaining infrastructure additions in the community will occur south of County Road 42 and east of Flagstaff Avenue in the area currently utilized for sand and gravel mining. Planning for the Mixed Business Campus in this area has been and will remain a top goal of the City. Major collector streets anticipated in this area include Johnny Cake Ridge Road from County Road 42 to County Road 46 and the extension of 153rd/155th Street from Flagstaff Avenue to Pilot Knob Road. In addition, major additions to the City’s storm water system are needed in this area, along with an extension of the regional and local trail system. City Apple Valley Utility Infrastructure Changes from 2016 thru June 2017 Item 2016 Existing New Additions Through 6-30-17 Total Sanitary Sewer (miles) 198.76 1.52 200.28 Force Main (miles) 3.65 0.0 3.65 Sanitary Manholes (each) 5,538 59 5,597 Water Main (miles) 248.19 1.88 250.07 Valves (each) 3,836 26 3,862 Hydrants (each) 2,466 20 2,486 Storm Sewer (miles) 169.69 2.74 172.43 Storm Sewer Manholes (each) 8,241 148 8,389 Streets (miles) 177.11 2.03 179.14 Culs de sac (each) 324 1 325 Roundabouts (each) 3 0 3 Water Treatment Plant Capacity (million gallons per day) 24 0 24 PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 4 Property values in Apple Valley and across Dakota County are determined annually by the Dakota County Assessor’s Office. They report the following valuation trends for Apple Valley comparing 2016 and 2017: Taxable Market Value Comparison by Property Classification Preliminary 2017 to 2018 Payable 2017 Payable 2018 % Change Residential $3,799,324,292 $4,094,345,311 7.77 Commercial/Industrial $507,705,400 $528,781,200 4.15 Utility $13,030,300 $13,030,300 0.00 Agricultural/Rural Vacant $7,812,800 $4,681,000 -40.10 Cabins $252,100 $252,400 .12 Apartments $296,554,289 $409,426,436 38.06 Personal Property $44,525,700 $45,211,600 1.54 Total $4,669,204,881 $5,095,728,247, 9.13 Both Residential and Commercial/Industrial property values in Apple Valley continue to increase, an indication of a recovering real estate market. Given current Minnesota tax laws and the fact that the pace of increase is much greater for residential properties relative to commercial/industrial (7.77% vs. 4.15%), the overall tax burden in 2018 will continue to shift from commercial/industrial properties to residential properties. Dakota County also produces a report that measures the percentage change in estimated market value for residential homestead properties from year to year. Apple Valley experienced a 6.69% increase in median home value from 2017 to 2018. This compares with a 2.88% increase from 2016 to 2017. The new median residential homestead value in Apple Valley for 2018 is $239,100, compared to $224,100 in 2017. THE BUDGET PROCESS AND TIMELINE The timeline for the preparation of the City’s 2018 budget follows a timeline established by the State of Minnesota. The first deadline of the budget process this year is September 30, 2017, the date by which the City must adopt its 2018 preliminary property tax levy and preliminary budget. The adoption of the preliminary property tax levy sets the maximum amount permissible. After September 30, the amount may be decreased, but not increased, when the final certified 2018 levy is adopted in December 2017. State law requires that we also by September 30 announce the time and place of a future City Council meeting at which the budget and levy will be discussed and public input allowed, prior to final budget adoption and levy determination. By State law, this public input meeting must occur after November 24 and must start at or after 6:00 p.m. By that same September 30 date, the City PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 5 must provide the County Auditor with the above information, plus a phone number and address where comments and questions about the City’s budget can be directed. It is our intent to ask the City Council to consider the adoption of the preliminary levy resolution on September 14, 2017. After adoption, we will forward the City’s preliminary levy resolution to Dakota County and they will then prepare parcel specific notices to be sent out to all Apple Valley property taxpayers. Per State law, the County will send the parcel-specific notices out between November 11 and November 24. We are required by State law to adopt our final property tax levy and certify the amount to the County auditor on or before December 28. Apple Valley City Council meetings in December are scheduled for December 14 and 28. Ideally, we would be able to finalize both the budget and tax levy at our December 14 meeting. STATE BUDGET CONDITIONS AND AID DISTRIBUTION The budget outlook for the State of Minnesota remains favorable, but is showing some signs of softening. The February 2017 Budget & Economic Forecast projected a state surplus of $1.65 billion. The Minnesota Department of Revenue released a Revenue and Economic Update in July 2017 that indicated that Minnesota’s net general fund receipts for FY 2017 were now estimated at $104 million less than projected in February 2017. The legislative session that concluded in May 2017 did result in the passage of an Omnibus Tax Bill. You will recall that there was no state tax bill adopted in either the 2015 or 2016 legislative sessions. Part of this year’s tax bill did include an appropriation increase for the State’s Local Government Aid (LGA) program. The LGA allocation was increased by $15 million from $519.4 million to $534.4 million. Unfortunately, the LGA distribution formula continues to exclude Apple Valley and many other metropolitan cities from receiving any LGA funds. Media reports will frequently include reference to the new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of the LGA program. Unlike many other states, the vast majority of cities in Minnesota do not receive sales tax revenue from business transactions that occur within their boundaries. Instead, sales tax receipts are collected by the State and are then re-distributed as the State Legislature deems appropriate. This redistribution has taken various forms through the years including the abovementioned LGA program, the Homestead and Agricultural Credit Aid (HACA) program, and the Market Value Homestead Credit (MVHC) program. As shown in the following chart, suburban cities like Apple Valley have steadily been excluded from such programs. In the late 1990s/early 2000s, the City of Apple Valley routinely received approximately $3 million in annual State assistance. With only a few exceptions since, the City’s annual distribution is typically nil. PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 6 State Mandated PERA Rates As required by law, eligible employees of the City of Apple Valley participate in the State’s Public Employees Retirement Association (PERA). Employee and employer contribution amounts are set by the State. As of January 1, 2018, employee contributions for coordinated members of the General Employees Plan will remain unchanged at 6.50% of salary and employer contributions for coordinated members of the General Plan will remain unchanged at 7.50% of salary. Certain employees of the City are covered by the PERA Police and Fire (P&F) Plan. As of January 1, 2018, employee contributions for P&F members will remain unchanged at 10.8% of salary and employer contributions for P&F employees will remain unchanged at 16.2% of salary. PROPOSED PROPERTY TAX LEVY The various components of the approved 2017 and proposed 2018 levy are summarized below. Levy Component 2017 2018 Difference % Change General Fund $19,712,070 $20,391,125 $679,055 3.4% Street Maintenance Program $3,332,100 $3,417,000 $84,900 2.5% Municipal Building Fund $181,000 $381,000 $200,000 110.5% Property Tax Delinquencies Allowance $100,000 $50,000 ($50,000) -50.0% Ice Arena Support $121,000 $121,000 - 0.0% Energy Efficiency Project - $95,000 $95,000 Debt Service – Voter Approved $962,000 $949,210 ($12,790) -1.3% Debt Service – All Other Levy $431,830 $388,665 ($43,165) -10.0% Total $24,840,000 $25,793,000 $953,000 3.84% $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 200020012002200320042005200620072008200920102011201220132014201520162017Proposed 2018Proposed 2019Local Government Aid & Market Value Homestead Credit Received by City of Apple Valley PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 7 The total levy for 2018 is proposed to be $25,793,000 up 3.84% or $953,000 over 2017. At this levy amount, the median-valued home in Apple Valley valued at $239,100 will see the City’s share of their annual property tax bill increase $27.91 or $2.33 per month. The total City property tax on this median home is projected to increase 2.98% going from $965.98 in 2017 to approximately $993.89 in 2018. This impact is consistent with the financial analysis presented by Finance Director Ron Hedberg at our annual Goal Setting Session held in early 2017. Additional details are provided on page 5 of the budget document. The 2018 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to fund the increase in the street maintenance program. The City’s decision to fund future road reconstruction projects through the General Fund as opposed to levying special assessments against benefitting properties is unique and farsighted. In essence, the City’s property tax rate will be higher than many of our neighboring cities going forward, but our citizens will not need to worry about receiving large, unexpected special assessments for road work in the future. It is important that we routinely remind our citizens of this unique and affordable approach to road reconstruction. Given the importance of this topic, the Road Improvement fund will be further discussed in greater detail later in this memo. BUDGET ORGANIZATION The City currently administers over 74 individual funds in various categories such as general, debt service, capital projects, proprietary funds and special revenue. The draft 2018/2019 City Budget includes some, but not all, of these funds. While each fund is important, the primary fund that affects many of the City’s daily operations is the General Fund. As is our custom, the majority of the budget document, and the majority of this budget message, will focus on revenues and expenditures related to the General Fund. The City also operates many proprietary or enterprise functions, which are accounted for in their own funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery and Liquor Operations. In addition to the General Fund and proprietary funds, the budget includes a number of other funds: Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint Powers, the Municipal Building Fund and the Vehicle and Equipment Replacement Fund (VERF), an internal service fund. Notable changes in these non-General Fund accounts are also included in this budget message. GENERAL FUND OVERVIEW Revenue Estimates As the largest fund in our financial reporting system, our ability to accurately estimate the yearly revenues of the General Fund is very important. General Fund revenues are depicted in the following pie charts. The first chart shows the various sources of General Fund revenues for 2017. The second chart shows the various sources anticipated in the budget for 2018. We anticipate raising $33,156,255 in General Fund revenue for 2018, which is an increase of approximately 5.2% compared to 2017. Of note, approximately 20% of this revenue increase is directly related to increased development activity in the City. PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 8 The 2018 revenue amount is comprised of a number of revenue sources. Similar to years past, the largest source of revenue for the General Fund is the property tax. The remainder of the General Fund revenue is generated by sources such as licenses, lease income, permits, fees, service charges, park operations, transfers and other revenues. As noted above, the General Fund receives no revenue from State programs, such as Local Government Aid. Taxes 74% Franchise Fees & Other Taxes 2% Licenses & Permits 4% State Police & Fire Relief Aid 2% Parks & Recreation Chgs & Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin Charges & Reserves 7% General Fund Revenues 2017 Proposed $31,504,315 Taxes 73% Franchise Fees & Other Taxes 2% Licenses & Permits 4% State Police & Fire Relief Aid 3% Parks & Recreation Chgs & Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin Charges & Reserves 7% General Fund Revenues 2018 Proposed $33,156,255 PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 9 Expenditure Estimates Within the General Fund, we can categorize our operations into three broad categories: personnel services, commodities/other and capital outlay. As the name implies, personnel services accounts for the salaries, insurance costs, mandated withholdings and retirement costs of our most important organizational assets, our employees. Staffing decisions directly affect our ability to deliver customer service and meet expectations. Included in the 2018 Police Department budget is the addition of a second K-9 team (police officer and dog). Our initial K-9 team was deployed in 2005. As our community has grown, the need for second team has become evident. In addition, as a K-9 team matures and the dog retires, there is a transition of up to a year to have a new team trained. Having two teams with alternating service lives will allow us to have continuous K-9 coverage in the community. Additional positions suggested by department heads through the budget development process, but not funded in 2018 include a Communications Specialist, a Shop Mechanic and an Information Technology (IT) Support Technician. All of these positions are highly desirable and would help us better address growing organizational needs. Unfortunately, financial constraints did not permit them to be included in the recommended budget at this time. The Council may wish to further discuss staffing needs as part of the budget consideration process. Commodities/other department expenditures in the General Fund include expenditures for consultant fees, repairs, utility costs, training, supplies, etc. In terms of consultant fees, you will recall that in 2017 the City embarked on an update of its Comprehensive Plan. That work is well underway and will conclude during 2018. As such, costs related to the planning effort appear in both the general fund and also within our various utility funds. Capital outlay expenditures are for those items deemed more durable and having a life span generally in excess of five years. Because they tend to be more expensive and irregular, the City has adopted new strategies to better enable us to plan and execute capital purchases. Specifically, the City has implemented the Vehicle and Equipment Replacement Fund, the Future Capital Projects Fund and Municipal Building Fund to help eliminate major peaks and valleys of the capital cycle and to help ensure that we can adequately cover equipment and facility needs. All three funds are discussed in more detail later on the next page. A summary of budgeted General Fund expenditures from 2017 to 2018 is as follows: 2017 Adopted 2018 Proposed Difference % Change Personnel Services $19,429,768 $20,250,215 $820,447 4.22% Commodities/Other $7,518,417 $7,852,060 $333,643 4.44% Capital Outlay $1,048,030 $1,255,980 $207,950 19.84% Transfer to Road Improvement Fund $3,332,100 $3,417,000 $84,900 2.55% Transfer to Municipal Building Fund $176,000 $381,000 $205,000 116.48% General Fund Total $31,504,315 $33,156,255 $1,651,940 5.24% General fund expenses are described in detail beginning on page 33 of the budget book. PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 10 OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW The City maintains a number of other funds which are essential to our operations. Beginning on page 257 of your budget book, these various funds are described in detail. Highlights from these various funds are provided below. Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding mechanism for the systematic replacement of vehicles in the City’s fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow through equipment certificates, and to stabilize budgeting for major equipment purchases. The revenue source for the VERF includes an annual inter-fund charge to the participating departments, proceeds from trade-ins and equipment sales for those items covered by the program, and the addition of interest earnings. Over the course of time, we have been moving various department vehicle purchases into the VERF. These include Fire, Police, Code Enforcement/Community Development, Building Inspections, Engineering, Natural Resources, Fleet and Parks Maintenance. In 2017, we officially moved the last department (Streets) into the VERF program. Going forward, each of these departments will see a consistent, annual expense in their budget necessary to incrementally accumulate the funds necessary to fund their future vehicle and equipment replacement costs. Total VERF Inter-fund charges for 2018 are projected to be $969,180 and charges for 2019 are projected to be $1,048,460. More information can be found on page 291. Future Capital Projects Fund The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future acquisition, construction or replacement of City capital assets. Currently, the fund is being used to support the City’s street reconstruction program and various expenditures through the Municipal Building Fund. Details on the FCPF are provided beginning on page 275. Municipal Building Fund The Municipal Building Fund provides a financing mechanism for the systematic improvement of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the FCPF in an amount equal to the prior year’s int erest earnings experienced in the FCPF. The City currently owns in excess of 80 buildings ranging in size from pump houses to the Municipal Center. As these facilities age, the capital needs associated with the replacement of key building components and various site amenities, such as parking lots, will increase. We anticipate $566,000 in capital improvements in 2018, followed by $699,000 in improvements in 2019. Details can be found starting on page 297. Road Improvement Fund The Road Improvement Fund provides for a consolidated source of funding for City street improvements. Street improvements under this activity include new street construction, street resurfacing (overlay), pavement preservation (micro surface seal coating) and traffic signal improvements. This is an area of high importance and significant investment for the City as we seek to proactively maintain the overall pavement condition of our streets. PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 11 Revenue for the fund is primarily derived from a portion of the property tax levy and is anticipated to be $3,417,000 in both 2018 and 2019. Other funding sources are transfers from the City’s utility funds to cover water, sanitary, storm sewer and street light improvements associated with identified road reconstruction projects, the Municipal State Aid (MSA) contribution derived from the State’s motor fuel tax, Special Assessments for new road alignments, and revenue from other units of government. The revenue for 2018 also includes an increase of approximately $100,000 in levy capacity attributed to an expected increase in our fiscal disparity distribution. In 2018, the Road Improvement Fund is recommending the investment of approximately $10.0 million in projects throughout the City, most notably the reconstruction of Johnny Cake Ridge Road from CR38 to 140th Street and residential street reconstruction in the Redwood Drive area and the 133rd/134th Street area. In 2019, the Road Improvement Fund is proposed to support approximately $8.6 million in projects including work in the Lowell/Ramsdell Drive area, and in the Cimarron Road/Surrey Trail area. Details can be found beginning on page 279. EDA Operations Fund The Apple Valley Economic Development Authority Fund exists to support economic and business development activities as they may arise. For 2018 and 2019, the fund is proposed to support our continued involvement with GREATER MSP, the regional economic development organization that fosters business development within the Twin Cities. In addition, the continuation of the Open for Business program, sponsored by the Dakota County Community Development Authority and the Metropolitan Consortium of Community Developers, is also proposed for both years. It is also proposed that we continue to work with Uponor to develop relationships with other Nordic companies to attract them to locate within our business park, creating both jobs and tax-base. Further details are provided on page 283. Municipal Liquor Operation The City’s three liquor stores continue to exercise appropriate control over the sale of off-sale liquor within the City. Gross and net profit margins consistently surpass other municipal liquor operations in the metropolitan area, and according to the latest information published by the State Auditor’s Office, the Apple Valley Municipal Liquor Operation ranks fifth in in the State in terms of annual gross sales. Continued residential growth in the community has been beneficial to our operations. The introduction of Sunday Sales in July 2017 has changed the marketplace once again. The true impact will only become clear over time, but based on early observations it appears that some sales that typically would occur on Saturdays and Mondays are now occurring on Sundays instead. The only notable capital item is the addition of an exterior digital sign at Store #3 to attract new customers. Details regarding the liquor operation budget can be found beginning on page 301. To the benefit of all taxpayers, our liquor operations also provide a significant transfer to the City’s General Fund each year. Recent and proposed expenditures supported by the liquor fund include: PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 12 Annual Municipal Liquor Store Transfers Support the Community Year Amount Expenditures Supported by Annual Transfer 2012 $525,000 Five Police Squad Cars and Parks & Recreation Activities 2013 $525,000 Four Police Squad Cars and Parks & Recreation Activities 2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Parks & Recreation Activities 2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Parks & Recreation Activities 2016 $630,000 Fire Engine (Pumper), One Police Squad Car and Parks & Recreation Activities 2017 $630,000 Fire Command Van, Police Squad Car, Parks Tractor/Snowplow and Parks & Recreation Activities 2018 Proposed $630,000 Fire Self Contained Breathing Apparatus, Fire Rescue Response Truck, Three Police Vehicles and Parks & Recreation Activities 2019 Proposed $630,000 Fire Thermal Imagers, Three Police Vehicles, 800Mhz Radios and Parks and Recreation Activities As our liquor operations expand and prosper, we have been able to steadily increase the amount of the annual transfer to the General Fund. In fact, by the end of 2019 the total amount of the transfer over the 18-year time period will exceed $8.8 million. The history of our recent Liquor Fund transfers is as follows: $235,000 $285,000 $390,000 $400,000 $440,000 $440,000 $440,000 $440,000 $485,000 $525,000 $525,000 $525,000 $600,000 $600,000 $630,000 $630,000 $630,000 $630,000 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 Actual and Proposed Annual Transfers from Liquor Fund to General Fund Totals $8,850,000 since 2002 PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 13 Valleywood Golf Course Valleywood Golf Course continues to provide a quality recreation amenity for the community. As a seasonal, weather-dependent operation, the number of rounds of play on the course will vary from year to year. Through June 2017, overall revenues are running approximately $91,000 lower than the prior year. Operating income through June 2017 is $81,000 behind the prior year. Clubhouse rentals remain popular and we have seen a variety of users including weddings, corporate rentals, non-golf sports teams and non-profit groups. Growth in this area has been hampered by the inability to hire qualified staff members, as the tight labor market has made it more difficult to attract and retain part-time seasonal workers. Our Parks and Recreation Director is working closely with our Golf Course Manager to determine how to further improve the financial performance of the golf operation. To help enhance revenue during prime weekend hours, changes in the use of season passes are proposed in 2018. In addition, the City Council has directed staff to evaluate the idea of a public-private partnership for the provision of food and beverage service at Valleywood. This change would allow Valleywood to better serve our customers and attract more users to the clubhouse facility. Recognizing the importance of maintaining the playing conditions at Valleywood, during 2018 and 2019 it is recommend that we replace several pieces of aging maintenance equipment. A detailed description of the proposed Valleywood budget can be found beginning on page 317. Sport Arenas The Sports Arena attached to Apple Valley High School is a successful collaboration between the City and ISD196. The School District pays half of the operating costs associated with the facility. The 40+ year old ice refrigeration plant at the Sports Arena is scheduled for replacement in 2018 as part of the proposed Ameresco Energy Savings Performance Contract. Half of this capital cost will be funded by ISD196. The Hayes Ice Arena is an important facility on the Apple Valley Hayes Park campus where youth and adults are provided ice and dry floor rental opportunities. The most significant budgetary item in 2018 for the Hayes arena is the replacement of the roof. This maintenance item is anticipated to cost approximately $200,000. Detailed budget information on the arenas can be found beginning on page 339. Cable Television Cable Television services are provided through a joint powers agreement with the Cities of Farmington and Rosemount. There are also certain cable related expenses which are specific to Apple Valley alone. W ork on the development of a new cable television franchise with Charter Communications is on-going and is expected to be completed in early 2018. The new franchise will limit the City’s use of Public, Education, Government (PEG) fees to capital items only. As a result, multiple cable-related funds have been established to accurately account for all PEG supported expenditures. These various cable-related funds begin on page 261. PRELIMINARY BUDGET MESSAGE August 15, 2017 Page 14 Water Utility Fund The Water Utility Fund begins on page 355. The most significant undertaking contemplated with the Water Utility involves the replacement of all water meters in the City beginning in 201 8 and extending into late 2019. We also have on the schedule the rehabilitation of various wells and reservoirs in the next few years. To sustain the operations within this utility and help fund the water meter replacement program, water rates are proposed to increase by five percent in 2018 and 2019. Sanitary Sewer Fund The Sanitary Sewer Fund begins on page 367. Notable sanitary sewer projects in 2018 and 2019 include the replacement of sanitary sewer lines associated with street reconstruction projects in various residential areas. To sustain operations within this utility, sanitary sewer rates are proposed to increase by five percent in 2018 and 2019. Stormwater Utility The City continues to make progress in improving its stormwater management system in accordance with state and federal requirements. This effort includes adherence to State MS4 permit requirements and managing various lakes subject to Total Maximum Daily Load (TMDL) requirements. To ensure regional coordination, the City also continues to actively participate in both the Blackdog River Watershed District and the Vermillion River Joint Powers Organization. Road reconstruction work in the Keller Lake Watershed area in 2018 and 2019 presents an opportunity to improve stormwater management practices in this area, and grants will be pursued to assist in this effort. Given the growing demands on this utility, stormwater utility water rates are proposed to increase by 5 percent in 2018 and 2019. Further details can be found beginning on page 377. Street Light Utility This fund accounts for the more than 3,600 street lights that are in operation within the City. The vast majority of street lights in the City are owned and maintained by Dakota Electric under a fixed-rate program with the City. The City owns and maintains a number of street lights in the downtown area and also on the newly opened sections of 147th Street and Flagstaff Avenue. In 2018 we plan to begin the replacement of outdated street lights on County Road 42 in the downtown area. Street light utility charges are proposed to remain unchanged for 2018 and 2019. Further details can be found beginning on page 385. SUMMARY AND CONCLUSIONS Apple Valley is a strong and thriving community, a hometown that makes us all very proud. This budget document is a transparent, dynamic and responsible financial plan that will help us remain so for years to come. The strategic goals upon which our budget is established have enabled us to continue providing the high-quality public services that our citizens greatly deserve. Staff looks forward to the opportunity to meet with the City Council in the weeks ahead to provide more information. The first budget review workshop is scheduled for August 24, 2017, beginning at 5:30 p.m. There we will have the chance to present more details on the budget and answer your questions. If you would like to meet prior to then to discuss the budget, please let me know. This page left intentionally blank Notes: CITY OF APPLE VALLEY RESOLUTION NO. 2017- RESOLUTION ADOPTING 2018 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2018 operating budget on August 24th and November 30th as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and thereby establishing a maximum tax levy for 2018; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2018 by December 28, 2017, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2018 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2018 scheduled levy for the 2013A GO Refunding Bonds is hereby reduced by $531,170 to reflect current needs to meet the 2018 debt service requirements on 2013A GO Refunding Bonds; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2018, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $20,822,125 Annual Street Maintenance Program 3,417,000 Ice Arena support 121,000 Energy Efficiency Project 95,000 Debt Levy: Market Value Based Debt Levy: GO. Refunding Bonds 2013A 344,830 GO Refunding Bonds 2015B 604,380 949,210 Tax Capacity Based Debt Levy: GO Equipment Certificates 2015 133,665 GO Equipment Certificates 2012 125,000 GO. Equipment Certificates 2014 130,000 388,665 $ 25,793,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 14th day of September, 2017. 1 Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. ________________________________ Pamela J. Gackstetter, City Clerk 2 City of Apple Valley Property Tax levy History 2013 2014 2015 2016 2017 2018 2019 GENERAL LEVIES General Fund 18,164,570 18,359,496 18,566,000 19,389,555 19,893,070 20,772,125 21,491,055 Annual Street Maintenance Program 2,755,000 2,855,000 2,940,000 3,028,200 3,332,100 3,417,000 3,417,000 Ice Arena Support 121,000 121,000 121,000 121,000 121,000 Delinquency allowance 200,000 200,000 200,000 150,000 100,000 50,000 50,000 TOTAL GENERAL LEVIES 21,119,570 21,414,496 21,827,000 22,688,755 23,446,170 24,360,125 25,079,055 DEBT LEVIES Equipment Certificates: Eq Cert of 2010 Refunding 2010a 117,000 117,000 118,000 - Equip cert of 2012 - $900,000 178,000 178,000 179,000 180,000 181,000 125,000 127,000 2014 equip cert 100,000 120,000 120,000 130,000 140,000 2015 Equip Cert 2015B 133,245 130,830 133,665 131,145 2016 equip cert estimated - - - 2018 Ameresco Energy Efficiency Project Debt Lev - - 95,000 95,000 295,000 295,000 397,000 433,245 431,830 483,665 493,145 Gross Revenue Bonds (Tax Capacity Based) Arena Revenue Bond of 2004 $1,015,000 121,000 121,000 - - - - - (refunded Ice Arena Bonds of 1995 -$1,435,000) GO IMPROVEMENT BONDS (ASSESSMENTS) Eastview Park - 140th Street Eastview Park - Storm Sewer 12,376 12,504 - - - - - 12,376 12,504 - - - - - General Obligation Bonds (Market Value based) GO Refunding Bonds of 2004 $8,040,000 Park Levy redirected (refunded 1997 Park Bonds - $8,370,000)to annual GO Refunding Bonds of 2004 $615,000 Cemetery street program (Refunded Cemetery Bonds of 1997 - $795,000) GO Refunding Bonds of 2012 $4,790,000 Levy redirected (refunded 2004 Park & Cemetery Bonds ) Park Bonds of 1997 - $8,370,000 Cemetery Bonds of 1997 - $795,000 Park Bonds of 2011 88,000 89,000 90,000 91,000 92,000 - - Park Bonds of 2007 - $6,400,000 395,000 405,000 415,000 425,000 435,000 - - Park Bonds of 2008 - $6,685,000 380,000 390,000 405,000 420,000 435,000 - - GO Bonds of 2013 A (refunded portions of 2007 & 2008) 2013a - 2007 Portion 174,025 172,650 2013a - 2008 Portion 170,805 174,770 2015b -2007 Portion 234,675 251,475 2015b -2008 Portion 253,995 270,480 2015b -2011 Portion 115,710 124,425 Total G.O. MV Based 863,000 884,000 910,000 936,000 962,000 949,210 993,800 TOTAL DEBT LEVY 1,291,376 1,312,504 1,307,000 1,369,245 1,393,830 1,432,875 1,486,945 TOTAL LEVY 22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 26,566,000 Increase in Net Levy 1.751% 1.410% 1.79% 3.99% 3.25% 3.84% 3.00% City of Apple Valley Allocation of Total Property Tax levy and Property Taxes Available for General Fund 2013 2014 2015 2016 2017 2018 2019 Total Gross Levy:22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 26,566,000 Less Delinquency allowance (200,000) (200,000) (200,000) (150,000) (100,000) (50,000) (50,000) Less MVHC provided to residents - - - - - - - Property Tax Levy Available for Operations 22,210,946 22,527,000 22,934,000 23,908,000 24,740,000 25,743,000 26,516,000 - - - Less Amounts allocated to other funds - - - Fire Relief - - - - - - - Ice Arena Support (121,000) (121,000) (121,000) (121,000) (121,000) Annual Street Maintenance Program (2,755,000) - Less Amounts for Debt Service Equipment Certificates;(295,000) (295,000) (397,000) (433,245) (431,830) (483,665) (493,145) Ice Arena Bonds (121,000) (121,000) Special Assessment Bonds (12,376) (12,504) - - - - - Market Value based Park & Cemetery Bonds (863,000) (884,000) (910,000) (936,000) (962,000) (949,210) (993,800) - - - Amounts of Levy for General Fund 18,164,570 21,214,496 21,506,000 22,417,755 23,225,170 24,189,125 24,908,055 33 City of Apple Valley Tax Capacity & Tax Extension Rate Calculation 8/18/2016 7/1/2017 8/21/2017 11/15/2017 2013 2014 2015 2016 2017 2018 PRELIM 2018 PRELIM 2018 PRELIM Final - Final Final 2014 FINAL 2015 Mar;16 15-Final- Final (w/ final FD) Prelim 2018 Updated for FD Estimate Prelim 2018 Updated for FD FINAL Prelim 2018 Updated for FD FINAL & COUNTY OCT #'s A. REFERENDA Market Value (1000's) 4,068,568 4,163,237 4,470,808 4,694,056 4,899,169 5,297,831 5,297,831 5,279,798 -5.89% 2.33% 7.39% 4.74% 4.36% 8.14% 8.14% 7.96% B. VALUES 1. Value 43,625,752 44,699,904 48,086,974 50,578,728 52,739,544 57,268,185 57,268,185 57,296,372 2. Fiscal Disp Loss (4,332,386) (4,093,738) (4,169,064) (4,188,782) (4,278,476) (4,243,281) (4,243,281) (4,243,281) 3. Tax Increment (1,208,647) (1,279,173) (1,287,709) (946,637) (1,438,001) (1,855,000) (1,855,000) (1,971,563) MV Exclusion 4. RATE VALUE 38,084,719 39,326,993 42,630,201 45,443,309 47,023,067 51,169,904 51,169,904 51,081,528 5. Fiscal Disp Gain 6,362,806 6,114,780 6,104,802 6,183,653 6,564,270 7,051,667 7,101,309 7,091,309 6. Value With FD 44,447,525 45,441,773 48,735,003 51,626,962 53,587,337 58,221,571 58,271,213 58,172,837 C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,806,634 3,009,083 2,923,651 2,799,587 2,935,607 3,060,000 3,158,165 3,158,165 2. HACA Aid 3. City Levy 18,741,312 18,833,917 19,300,349 20,322,413 20,942,393 21,783,790 21,685,625 21,685,625 4. Tax Levies - Gross 21,547,946 21,843,000 22,224,000 23,122,000 23,878,000 24,843,790 24,843,790 24,843,790 D. RATES 1. Fiscal (C1/B5) 44.110% 49.210% 47.891% 45.274% 44.721% 43.394% 44.473% 44.536% 2. City Levy (C3/B4) 49.210% 47.891% 45.274% 44.720% 44.536% 42.571% 42.380% 42.453% E. MARKET VALUE DOLLAR/RATE 1. City Dollar Levy 863,000 884,000 910,000 936,000 962,000 949,210 949,210 949,210 2. City Rate (E1/A) 0.02121% 0.02123% 0.02035% 0.01994% 0.01964% 0.017917% 0.017917% 0.017978% Tax Capacity Levy 21,547,946 21,843,000 22,224,000 23,122,000 23,878,000 24,843,790 24,843,790 24,843,790 MV Levy 863,000 884,000 910,000 936,000 962,000 949,210 949,210 949,210 22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 25,793,000 25,793,000 1.41% 1.79% 3.99% 3.25% 3.69% 3.69% 3.84% tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 42.453% 0.017978% total Tax Capacity (excluded TCV contributed to FD pool & & TIF Captured 51,081,528 5,279,798,000 Gross tax Dollars generated 21,685,625 949,210 22,634,835 Add Fiscal Disparity distribution rec'd from pool 3,158,165 3,158,165 24,843,790 949,210 25,793,000 RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2018 UPDATED FOR NEW COUNTY VALUES & FISCAL Tax Capacity 2018 prelim 11-15-17.xlsx 4 CITY OF APPLE VALLEY EST. PROPERTY TAXES - PAYABLE 2018 11/15/2017 CITY PORTION OF TAXES ONLY TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 6.38% (the median increase for AV) Year 2017 2018 City Change New Market Value Exclusion New Market Value Exclusion 17 to '18 Market Value 224,100 238,400 6.38% Market Value - Exclusion MV (17,071) (15,784) Taxable MV 207,029 222,616 7.53% Tax Capacity 2070 2226 Tax Capacity Rates: City 44.536%42.453% City Ref.0.01967%0.01798% Total 44.556%42.471% Property Taxes: City 921.90 945.00 23.10 City Ref. 44.08 42.86 (1.22) Total 965.98 987.86 21.88$ Operation 2.39% Debt -0.13% Total 2.26% TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 8.5% (=TMV 10% incr.) Year 2017 2018 City Change New Market Value Exclusioew Market Value Exclusio 17 to '18 Market Value 224,100 243,100 8.48% Market Value - Exclusion MV (17,071) (15,361) Taxable MV 207,029 227,739 10.00% Tax Capacity 2070 2277 Tax Capacity Rates: City 44.536%42.453% City Ref.0.0197%0.01798% Total 44.556%42.471% Property Taxes: City 921.90 966.65 44.75 City Ref. 44.08 43.70 (0.38) Total 965.98 1,010.35 44.37$ Operation 4.63% Debt -0.04% Total 4.59% TAX IMPACT FOR PROPERTY WITH ZERO INCREASE IN ESTIMATED TAXES Year 2017 2018 City Change New Market Value Exclusioew Market Value Exclusio 17 to '18 Market Value 224,100 234,100 4.46% Market Value - Exclusion MV (17,071) (16,171) Taxable MV 207,029 217,929 5.26% Tax Capacity 2070 2179 Tax Capacity Rates: City 44.536%42.453% City Ref.0.0197%0.01798% Total 44.556%42.471% Property Taxes: City 921.90 925.05 3.15 City Ref. 44.08 42.09 (2.00) Total 965.98 967.14 1.15$ Operation 0.33% Debt -0.21% Total 0.12% PRELIM COUNTY UPDATE NOV. 2017, w/new Fiscal Disp 5 Notes: 66 ALL FUNDS BUDGET SUMMARY 7 Notes: 8 CITY OF APPLE VALLEY, MINNESOTA 2018 Operating Budget Summary Exhibit A Total Other Total Budgeted Budgeted General Funds Enterprise Funds Revenues:Fund 2018 Funds 2018 General property taxes - Current $24,189,125 $ - $121,000 $24,310,125 General property taxes - Mobile hom 34,000 - - 34,000 General property tax- Delinq Net 50,000 - 50,000 Property tax- Current & Delq Net 24,273,125$ -$ 121,000$ 24,394,125$ Franchise & other taxes 618,900 221,000 - 839,900 Special assessments 14,000 125,000 - 139,000 Licenses 176,780 - - 176,780 Permits 1,327,930 - - 1,327,930 Intergovernmental 864,255 3,191,500 240,205 4,295,960 Charges for services 2,370,375 120,105 23,663,830 26,154,310 Fines and penalties 279,500 - - 279,500 Investment earnings 195,000 215,705 275,000 685,705 Other Revenues 107,500 107,390 204,050 418,940 Rentals 648,640 246,600 - 895,240 Admin Charges to other funds 962,650 1,019,180 - 1,981,830 Subtotal before transfers & debt 31,838,655 5,246,480 24,504,085 61,589,220 Debt Issued - - - - Transfers In 1,317,600 8,010,915 - 9,328,515 Total revenues 33,156,255 13,257,395 24,504,085 70,917,735 Expenditures: Salaries & Wages 15,081,000 159,525 3,436,125 18,676,650 Social Security (FICA & Medicare)768,005 12,170 260,835 1,041,010 PERA 1,507,410 11,930 219,880 1,739,220 Provided Insurance 2,358,160 29,135 470,315 2,857,610 Other Benefits (Work Comp,etc)535,640 450 113,675 649,765 Total Personal Service 20,250,215 213,210 4,500,830 24,964,255 Supplies 1,391,475 6,645 560,375 1,958,495 Contractural Services 3,304,715 111,450 931,360 4,347,525 Utilities 557,115 31,200 694,770 1,283,085 Repairs & Maintenance 439,305 36,050 491,340 966,695 Travel, Training, Dues 582,120 38,150 96,245 716,515 Other Expenditures 1,506,130 31,570 3,811,955 5,349,655 Miscellaneous - - 204,700 204,700 Items for Resale 71,200 - 7,392,490 7,463,690 Capital Outlay 1,255,980 12,816,210 9,367,100 23,439,290 Depreciation - 897,570 3,826,175 4,723,745 Admin Fees - - 769,450 769,450 Debt Service - - 1,062,355 1,062,355 Subtotal before transfers 29,358,255 14,182,055 33,709,145 77,249,455 Transfers Out 3,798,000 1,916,165 1,317,600 7,031,765 Total expenditures 33,156,255 16,098,220 35,026,745 84,281,220 Revenues over (under) expenditures - (2,840,825) (10,522,660) (13,363,485) 9 CITY OF APPLE VALLEY, MINNESOTA 2018 Operating Budget Summary - Other Governmental Funds Exhibit A Other Funds Other Funds Total Other Cable TV Cable TV Cable TV Cable TV Future Road EDA Partners in Municipal Vehicle Budgeted Equipment Joint Powers Special Rev. Special Rev. Capital Projects Capital Improvement Operations Education Building Replacement Funds Revenues:Cert Fund Fund PEG Fund Non-PEG Fund Fund Projects Fund Fund Bldg. Fund Fund Fund 2018 General property taxes - Current $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General property taxes - Mobile - - - - - - - - - - - General property tax- Delinq Net - Property tax- Current & Delq Net -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Franchise & other taxes - - 71,000 150,000 - - - - - - - 221,000 Special assessments - - - - - - 125,000 - - - - 125,000 Licenses - - - - - - - - - - - - Permits - - - - - - - - - - - - Intergovernmental - - - - - - 3,191,500 - - - - 3,191,500 Charges for services - 120,105 - - - - - - - - - 120,105 Fines and penalties - - - - - - - - - - - - Investment earnings - 1,500 1,500 500 6,750 181,000 - 1,500 5,285 3,800 13,870 215,705 Other Revenues - - - - - 7,390 - - - - 100,000 107,390 Rentals - - - - - - - - 246,600 - - 246,600 Admin Charges to other funds - - - - - - - 50,000 - - 969,180 1,019,180 Subtotal before transfers & deb - 121,605 72,500 150,500 6,750 188,390 3,316,500 51,500 251,885 3,800 1,083,050 5,246,480 Debt Issued - - - - - - - - - - - - Transfers In - 120,105 - - - - 6,697,810 - - 593,000 600,000 8,010,915 Total revenues 0 241,710 72,500 150,500 6,750 188,390 10,014,310 51,500 251,885 596,800 1,683,050 13,257,395 Expenditures: Salaries & Wages - 159,525 - - - 159,525 Social Security (FICA & Medicare) - 12,170 - - - 12,170 PERA - 11,930 - - - 11,930 Provided Insurance - 29,135 - - - 29,135 Other Benefits (Work Comp,etc) - 450 - - - 450 Total Personal Service - 213,210 - - - - - - - - - 213,210 Supplies - 3,900 - 2,695 - - - - 50 - - 6,645 Contractural Services - 4,700 - 12,500 - - - 7,500 86,750 - - 111,450 Utilities - - - - - - - - 31,200 - - 31,200 Repairs & Maintenance - 8,000 - 300 - - - - 27,750 - - 36,050 Travel, Training, Dues - 6,900 - - - - - 31,250 - - - 38,150 Other Expenditures - 3,500 - - - 27,940 - - 130 - - 31,570 Miscellaneous - - - - - - - - - - - - Items for Resale - - - - - - - - - - - - Capital Outlay - - - - 110,000 500,000 10,014,310 - 120,000 566,000 1,505,900 12,816,210 Depreciation - - - - - - - - - - 897,570 897,570 Admin Fees - - - - - - - - - - - - Debt Service - - - - - - - - - - - - Subtotal before transfers - 240,210 - 15,495 110,000 527,940 10,014,310 38,750 265,880 566,000 2,403,470 14,182,055 Transfers Out - - 5,250 120,105 - 1,790,810 - - - - - 1,916,165 - 240,210 5,250 135,600 110,000 2,318,750 10,014,310 38,750 265,880 566,000 2,403,470 16,098,220 - 1,500 67,250 14,900 (103,250) (2,130,360) - 12,750 (13,995) 30,800 (720,420) (2,840,825) 10 CITY OF APPLE VALLEY, MINNESOTA 2018 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2018 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues:Fund Fund Fund Fund Fund Utility Fund Funds General property taxes - Current $ - $ - $ - $121,000 $ - $ - $121,000 General property taxes - Mobile home $ - - General property tax- Delinq Net - - - - - - - Property tax- Current & Delq Net -$ -$ -$ 121,000$ -$ -$ -$ 121,000$ Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 240,205 - - - 240,205 Charges for services 9,337,000 1,439,000 9,922,000 537,800 1,796,000 502,000 130,030 23,663,830 Fines and penalties - - - - - - - - Investment earnings 33,000 - 200,000 - 33,000 1,000 8,000 275,000 Other Revenues - - 180,000 17,000 5,000 - 2,050 204,050 Rentals - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 9,370,000 1,439,000 10,302,000 916,005 1,834,000 503,000 140,080 24,504,085 Expenditures: Wages & Salaries 863,095 688,625 1,349,815 311,575 215,315 5,000 2,700 3,436,125 Social Security (FICA & Medicare)66,030 52,680 101,615 23,835 16,470 - 205 260,835 PERA 64,730 26,490 97,150 15,155 16,150 - 205 219,880 Provided Insurance 87,770 58,415 268,495 29,300 26,335 - - 470,315 Other Benefits (Work Comp,etc)36,755 13,665 46,670 6,285 10,095 - 205 113,675 1,118,380 839,875 1,863,745 386,150 284,365 5,000 3,315 4,500,830 - - - - - - Supplies 23,050 149,000 283,145 34,900 49,120 8,385 12,775 560,375 Contractural Services 38,100 108,750 282,025 51,700 363,950 37,475 49,360 931,360 Utilities 53,125 58,000 372,000 144,500 62,800 2,000 2,345 694,770 Repairs & Maintenance 27,335 21,000 340,100 42,400 59,225 - 1,280 491,340 Travel, Training, Dues 12,790 8,700 41,035 6,300 11,905 7,000 8,515 96,245 Other Expenditures 263,625 51,500 3,437,020 31,475 9,515 8,090 10,730 3,811,955 Miscellaneous 138,000 25,000 40,000 500 - - 1,200 204,700 Items for Resale 6,685,290 235,200 36,000 16,000 - 420,000 - 7,392,490 Capital Outlay 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100 Depreciation 146,600 133,000 2,800,000 152,100 575,000 - 19,475 3,826,175 Admin Fees - - 421,450 - 348,000 - - 769,450 Debt Service 262,600 10,650 577,825 - 211,280 - - 1,062,355 Subtotal before transfers 8,843,895 1,809,675 16,764,145 1,978,025 3,301,960 501,950 509,495 33,709,145 Transfers Out 630,000 - 687,600 - - - - 1,317,600 Total expenditures 9,473,895 1,809,675 17,451,745 1,978,025 3,301,960 501,950 509,495 35,026,745 Revenues over (under) expenditure (103,895) (370,675) (7,149,745) (1,062,020) (1,467,960) 1,050 (369,415) (10,522,660) Addback: Principal Portion Debt Service inc above 240,000 - 385,000 - 165,000 - 790,000 Capital outlay above - not an expense 75,000 169,000 6,269,800 1,112,000 1,326,800 14,000 400,500 9,367,100 Net Income 211,105 (201,675)(494,945)49,980 23,840 15,050 31,085 (365,560) 11 Notes: 12 2018 GENERAL FUND REVENUE BUDGET SUMMARY 2013 Actual 2014 Actual 2015 Actual 2015 Adopted 2016 Adopted 2017 Adopted 2018 Proposed 2019 Proposed Tax Revenue 21,081,786$ 21,635,155$ 21,662,992$ 21,719,000$ 22,631,000$ 23,290,170$ 24,273,125$ 24,992,055$ Other Taxes 95,909 103,159 93,020 98,805 99,180 102,300 103,900 105,600 Franchise Fees 489,083 450,000 470,000 470,000 490,000 515,000 515,000 515,000 Special Assessments 11,996 13,291 9,272 14,000 14,000 14,000 14,000 14,000 Licenses 173,680 177,014 217,437 164,945 162,230 167,875 176,780 176,725 Permits 967,107 1,467,340 1,933,020 747,600 934,200 1,201,100 1,327,930 1,449,030 Intergovernmental Revenue 938,090 874,473 781,409 668,050 672,925 706,530 864,255 855,655 Charges for Service - Recreation 882,482 931,536 1,066,006 929,125 979,550 1,033,100 1,066,300 1,067,400 Charges for Service - General Government 607,997 654,761 617,953 682,000 770,100 866,810 1,066,810 1,014,810 Charges for Service - Public Safety 227,308 220,491 215,447 226,700 229,635 234,100 237,265 238,880 Rentals Park / Rec Facilities 145,847 181,531 175,897 156,000 161,000 172,000 180,500 178,400 Rentals Other 409,475 453,083 502,018 369,000 406,700 414,800 468,140 468,885 Fines & Penalties 257,653 237,014 226,297 284,000 274,000 279,500 279,500 279,500 Other Revenues 26,533 440,045 272,375 268,000 276,200 293,100 302,500 304,500 Admin charge to other funds 785,927 770,000 809,000 859,000 901,500 939,430 962,650 962,650 Transfer In 1,125,000 1,200,000 1,220,000 1,220,000 1,281,000 1,300,500 1,317,600 1,335,000 28,225,873$ 29,808,893$ 30,272,143$ 28,876,225$ 30,283,220$ 31,530,315$ 33,156,255$ 33,958,090$ Taxes 73% Franchise Fees & Other Taxes 2% Licenses & Permits 4% State Police & Fire Relief Aid 3% Park & Rec‐Chgs & Rents 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1%Transfers In, Admin charges & Reserves 7% General Fund Revenues 2018 Proposed $33,156,255 13 2018 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 2014 Actual 2015 Actual 2016 Actual 4010 TAXES-CURRENT AD VALOREM 21,289,520 21,522,755 22,461,587 4011 TAXES-DELINQUENT AD VALOREM 258,704 101,501 44,050 4013 MV HOMESTEAD CREDIT REVENUE - - - 4017 EXCESS TIF 53,969 3,317 - 4014 TAXES-MOBILE HOME 32,962 35,419 36,109 Tax Revenue 21,635,155 21,662,992 22,541,746 4015 PILOT - AUGUSTANA 52,547 53,805 54,182 4020 GRAVEL TAX 50,612 39,215 40,794 Other Taxes 103,159 93,020 94,976 5335 CABLE FRANCHISE FEE 450,000 470,000 490,000 Franchise Fees 450,000 470,000 490,000 5045 ASSESSMENT NEW LEVY COLL BY AV 1,248 2,325 941 5055 SA COLL BY DAK CTY-CURRENT 2,685 4,184 5,659 5056 SA COLL BY DAK CTY-DELINQUENT 7,552 1,912 302 5057 SA COLL BY DAK CTY-DEFERRED - 199 - 5078 ESCROW PROJECT COSTS 1,874 - - 5058 SA PEN & INT COLL BY DAK CTY (68) 652 37 Special Assessments 13,291 9,272 6,939 4030 LICENSE-TOBACCO 625 11,457 - 4031 LICENSE-TRASH COLLECTION 6,450 6,010 5,683 4032 LICENSE-DOG (public safety) 10,044 9,662 9,553 4032 LICENSE-KENNEL - - 4033 LICENSE-FUEL 12,805 11,278 11,986 4034 LICENSE-LIQUOR / WINE 125,055 154,290 131,750 4035 LICENSE-BEER ON & OFF 4,210 3,500 11,720 4036 LICENSE-TRANSIENT MERCHANT 7,350 9,900 11,480 4037 LICENSE-VENDING MACHINES 1,440 1,615 1,764 4038 LICENSE-MASSAGE THERAPY 5,520 5,470 5,300 4049 LICENSE-OTHER 3,515 4,255 4,567 Licenses 177,014 217,437 193,803 4060 PERMIT-BUILDING PERMIT 814,631 946,588 901,615 4061 PERMIT-GRADING 10,248 12,057 12,926 4062 PERMIT-GRAVEL OPERATION 9,600 9,840 10,135 4063 PERMIT-HEATING 94,476 145,228 137,635 4065 PERMIT-PLUMBING 105,811 170,806 166,239 4066 PERMIT-SIGNS & BILLBOARDS 6,337 11,134 9,170 4067 PERMIT-UTILITY INSTALLATION 758 - - 4070 PERMIT-SP INSP/REINSP FEE 260 943 616 4071 TEMP CERTIFICATE OF OCCUPANCY - - 509 4072 STATE SURTAX COLLECTED 17 2,982 4073 PERMIT-BUILDING PLAN REVIEW 287,138 414,627 400,781 4074 PERMIT FEES-ROW 16,360 22,013 30,950 4075 PERMIT-FIRE ALRM/SPRINKLER 17,141 36,683 16,648 4099 PERMIT-OTHER 3,603 3,323 3,001 4911 WATER SERVICE PERMIT 2,371 3,813 5,177 4915 SEWER SERVICE PERMIT 2,801 3,813 5,425 4924 ELECTRICAL INSPECTION PERMIT 95,788 149,170 157,922 4923 COMMCL WTR/SWR PERMIT - Permits 1,467,340 1,933,020 1,858,749 14 2018 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 4010 TAXES-CURRENT AD VALOREM 4011 TAXES-DELINQUENT AD VALOREM 4013 MV HOMESTEAD CREDIT REVENUE 4017 EXCESS TIF 4014 TAXES-MOBILE HOME Tax Revenue 4015 PILOT - AUGUSTANA 4020 GRAVEL TAX Other Taxes 5335 CABLE FRANCHISE FEE Franchise Fees 5045 ASSESSMENT NEW LEVY COLL BY AV 5055 SA COLL BY DAK CTY-CURRENT 5056 SA COLL BY DAK CTY-DELINQUENT 5057 SA COLL BY DAK CTY-DEFERRED 5078 ESCROW PROJECT COSTS 5058 SA PEN & INT COLL BY DAK CTY Special Assessments 4030 LICENSE-TOBACCO 4031 LICENSE-TRASH COLLECTION 4032 LICENSE-DOG (public safety) 4032 LICENSE-KENNEL 4033 LICENSE-FUEL 4034 LICENSE-LIQUOR / WINE 4035 LICENSE-BEER ON & OFF 4036 LICENSE-TRANSIENT MERCHANT 4037 LICENSE-VENDING MACHINES 4038 LICENSE-MASSAGE THERAPY 4049 LICENSE-OTHER Licenses 4060 PERMIT-BUILDING PERMIT 4061 PERMIT-GRADING 4062 PERMIT-GRAVEL OPERATION 4063 PERMIT-HEATING 4065 PERMIT-PLUMBING 4066 PERMIT-SIGNS & BILLBOARDS 4067 PERMIT-UTILITY INSTALLATION 4070 PERMIT-SP INSP/REINSP FEE 4071 TEMP CERTIFICATE OF OCCUPANCY 4072 STATE SURTAX COLLECTED 4073 PERMIT-BUILDING PLAN REVIEW 4074 PERMIT FEES-ROW 4075 PERMIT-FIRE ALRM/SPRINKLER 4099 PERMIT-OTHER 4911 WATER SERVICE PERMIT 4915 SEWER SERVICE PERMIT 4924 ELECTRICAL INSPECTION PERMIT 4923 COMMCL WTR/SWR PERMIT Permits (continued) 2016 Adopted 2017 Adopted 2018 Recommended 2019 Recommended 22,418,000 23,156,170 24,189,125 24,908,055 200,000 100,000 50,000 50,000 - - - - - - - - 13,000 34,000 34,000 34,000 22,631,000 23,290,170 24,273,125 24,992,055 54,180 56,400 58,000 59,700 45,000 45,900 45,900 45,900 99,180 102,300 103,900 105,600 490,000 515,000 515,000 515,000 490,000 515,000 515,000 515,000 5,000 4,000 4,000 4,000 - 2,500 2,500 2,500 9,000 7,500 7,500 7,500 - - - - - - - - - - - - 14,000 14,000 14,000 14,000 7,500 7,500 5,250 5,250 6,540 6,700 5,410 5,410 5,200 5,300 5,300 5,300 60 100 100 100 12,870 13,100 11,860 11,860 109,150 114,150 125,690 125,690 5,800 5,800 5,600 6,100 7,000 7,000 8,375 8,375 1,440 1,500 1,895 1,895 3,525 3,525 3,445 3,445 3,145 3,200 3,855 3,300 162,230 167,875 176,780 176,725 515,300 675,000 700,630 797,630 - - - - 11,700 11,900 11,900 11,900 60,600 76,600 89,600 91,600 64,400 81,500 94,500 96,500 7,300 7,400 7,400 7,400 7,300 9,200 9,200 9,200 - - - - - - - - - - - - 157,700 202,000 282,900 303,000 - - - - - - - - 2,500 3,200 3,200 3,200 - - - - - - - - 107,400 134,300 128,600 128,600 - - - - 934,200 1,201,100 1,327,930 1,449,030 15 2018 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 2014 Actual 2015 Actual 2016 Actual 4110 STATE GRANTS (PERA & Perf Measurement)36,710 40,061 37,719 4120 AID-LOCAL GOVERNMENT - - - 4130 AID-FIRE # - see note 259,829 276,307 281,578 4140 AID-STATE POLICE PERA 360,490 366,878 418,953 4142 STATE GRANTS - OTHER - Fire MBFTE Training 22,681 24,640 4143 FED GRANT - POLICE 6,029 1,456 - 4144 FED GRANT - FIRE 178,014 37,186 4,360 4141 GRANTS - OTHER - Misc Pub Safety 6,293 36,840 - 4141 FEES-POST BOARD REIMB CONTINUING ED 14,803 - 39,659 4144 FED GRANT - Fire - Training officer 12,305 - - 4150 GRANTS-OTHER - Police - - - Intergovernmental Revenue 874,473 781,409 806,909 4310 REDWOOD PUBLIC SWIMMING 29,388 31,940 33,912 4311 REDWOOD SWIMMING LESSONS 19,647 16,235 15,677 4312 REDWOOD CONCESSIONS 5,433 5,756 7,273 4313 REDWOOD RENTALS 250 4330 SWIM CENTER REVENUE 504,945 581,133 575,742 4331 SWIM CENTER CONCESSION 72,673 123,438 127,736 4350 SUMMER PLAYGROUND ACTIVITIES 10,535 10,976 12,736 4351 PRE SCHOOL PROGRAMS 35,702 31,717 26,515 4352 TEEN PROGRAMS - - 4355 RECREATION USER FEES 60,860 61,982 65,671 4356 RECREATION LEAGUE ENTRY FEES 159,724 160,667 160,074 4357 JCRP CONCESSIONS 7,648 7,116 8,328 4358 VENDING COMMISSIONS 2,169 2,778 2,454 4359 REC SENIOR REVENUE-REIMB 1,086 (195) 587 4360 REC-SENIOR PROGRAM REVENUE 21,726 29,083 27,176 4224 CHGS FOR SERV -PK/REC OT REIMB 3,380 - Charges for Service - Recreation 931,536 1,066,006 1,064,131 4210 FEES-ELECTION FILING 25 - 80 4211 FEES-MAP SALES 337 2,085 535 4212 FEES-ASSESSMENT SEARCHES 25 65 80 4214 FEES-PLAT 6,059 8,727 9,665 4215 FEES-SPECIAL USE 416 844 1,780 4216 FEES-REZONING 14,924 12,290 9,280 4217 FEES-INSPECTIONS NAT RESOURCES 28,603 24,706 34,578 4218 FEES - CODE ENFORCEMENT 3,700 2,378 1,150 4219 FEES - ENGINEERING 595,693 558,500 585,999 4220 FEES - PROJECT PLANS - 670 - 4224 FEES CHG PARK/REC OT REIMBURSEMENT - - 3,450 4229 FEES-OTHER 4,979 7,688 6,924 Charges for Service - General Government 654,761 617,953 653,521 16 2018 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 4110 STATE GRANTS (PERA & Perf Measurement) 4120 AID-LOCAL GOVERNMENT 4130 AID-FIRE # - see note 4140 AID-STATE POLICE PERA 4142 STATE GRANTS - OTHER - Fire MBFTE Training 4143 FED GRANT - POLICE 4144 FED GRANT - FIRE 4141 GRANTS - OTHER - Misc Pub Safety 4141 FEES-POST BOARD REIMB CONTINUING ED 4144 FED GRANT - Fire - Training officer 4150 GRANTS-OTHER - Police Intergovernmental Revenue 4310 REDWOOD PUBLIC SWIMMING 4311 REDWOOD SWIMMING LESSONS 4312 REDWOOD CONCESSIONS 4313 REDWOOD RENTALS 4330 SWIM CENTER REVENUE 4331 SWIM CENTER CONCESSION 4350 SUMMER PLAYGROUND ACTIVITIES 4351 PRE SCHOOL PROGRAMS 4352 TEEN PROGRAMS 4355 RECREATION USER FEES 4356 RECREATION LEAGUE ENTRY FEES 4357 JCRP CONCESSIONS 4358 VENDING COMMISSIONS 4359 REC SENIOR REVENUE-REIMB 4360 REC-SENIOR PROGRAM REVENUE 4224 CHGS FOR SERV -PK/REC OT REIMB Charges for Service - Recreation 4210 FEES-ELECTION FILING 4211 FEES-MAP SALES 4212 FEES-ASSESSMENT SEARCHES 4214 FEES-PLAT 4215 FEES-SPECIAL USE 4216 FEES-REZONING 4217 FEES-INSPECTIONS NAT RESOURCES 4218 FEES - CODE ENFORCEMENT 4219 FEES - ENGINEERING 4220 FEES - PROJECT PLANS 4224 FEES CHG PARK/REC OT REIMBURSEMENT 4229 FEES-OTHER Charges for Service - General Government (continued) 2016 Adopted 2017 Adopted 2018 Recommended 2019 Recommended 36,000 36,000 43,000 43,000 - - - - 270,225 281,030 285,000 285,000 335,000 340,000 418,000 423,000 6,000 6,000 18,000 18,000 - - - - - - - - 4,400 22,000 18,000 4,400 19,000 19,000 66,300 66,300 - - - - 2,300 2,500 15,955 15,955 672,925 706,530 864,255 855,655 27,300 29,000 33,000 33,000 20,000 20,600 20,600 20,600 7,400 7,600 8,000 8,000 - - 546,000 556,000 566,000 566,000 94,500 110,000 120,000 120,000 10,000 10,300 17,300 17,300 21,000 31,000 31,600 22,000 1,100 - - - 70,400 79,000 79,000 79,000 161,250 165,000 165,000 167,000 5,300 6,400 5,400 6,000 3,200 3,300 3,300 2,800 1,100 1,100 1,100 700 11,000 13,800 16,000 25,000 - - - 979,550 1,033,100 1,066,300 1,067,400 - - - - 1,370 1,180 1,180 1,180 - - - - 8,200 8,400 8,400 8,400 2,430 2,430 2,430 2,430 8,200 8,400 8,400 8,400 15,500 15,800 15,800 15,800 2,100 2,100 2,100 2,100 722,000 818,000 1,018,000 966,000 - - - - - - - - 10,300 10,500 10,500 10,500 770,100 866,810 1,066,810 1,014,810 17 2018 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 2014 Actual 2015 Actual 2016 Actual 4250 FEES-ACCIDENT REPORT 360 309 291 4251 FEES-ANIMAL PICKUP 3,920 4,829 3,830 4259 FEES-OTHER PUBLIC SAFETY 21,098 10,433 4259 FEES-DARE,LIASON OFFICER 152,178 167,701 155,699 4226 FEES-OTHER PUBLIC SAFETY - 5345 REIMBURSE POLICE SPEC DETAIL 42,935 42,608 - 5345 REIMBURSE POLICE SPEC DETAIL - - Charges for Service - Public Safety 220,491 215,447 170,253 5110 RENTS-REDWOOD 24,934 12,121 14,624 5115 RENTS-APPLE VALLEY COMM CENTER 50,734 48,561 57,924 5116 RENTS-HAYES COMM & SENIOR CTR 70,126 67,502 76,795 5120 RENTS-SWIM CENTER 8,612 11,100 15,813 5126 RENTS-FIELDS 18,075 35,976 50,426 5130 RENTS-TEEN CENTER 1,319 637 374 5199 RENTS-OTHER 7,731 - Rentals Park / Rec Facilities 181,531 175,897 215,956 5197 RENTS-OTHER - Allina Fire Hall Lease 34,368 35,106 35,072 5195 RENTS -STREETS - - 5210 ANTENNA LEASE 375,525 458,389 441,177 5215 ANTENNA LEASE- ESCROWS 43,190 - 5199 RENTS-OTHER - 8,523 7,349 Rentals Other 453,083 502,018 483,598 4270 COURT FINES 234,843 222,553 271,722 4276 SUBPOENA FEES 71 494 216 4275 PENALTIES 2,100 3,250 1,650 Fines & Penalties 237,014 226,297 273,588 8100 SALE OF PROPERTY 46,527 - 5010 INVESTMENT INTEREST 288,327 201,867 157,028 5310 CONTRIBUTIONS & DONATIONS 11,176 4,752 3,509 5320 POP MACHINE _ CITY HALL 644 495 2,560 5321 POP MACHINE - CMF 2,484 1,762 1,950 5322 WASTE OIL 919 198 - 5330 FORESTERY REVENUE 5,764 - 5340 REFUNDS & REIMBURSEMENTS - General Gov 64,386 68,875 77,727 5340 REFUNDS & REIMBURSEMENTS - Public Safety 52,033 5399 OTHER MISCELLANEOUS REVENUE 19,818 (5,574) 106,088 Other Revenues 440,045 272,375 400,895 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS - - 5395 ADMIN CHG -UTILITY FUNDS 670,000 704,000 688,500 5397 ADMIN CHG - INVESTMENT FUND 100,000 105,000 110,000 5499 ADMIN CHG - LIQUOR FUND - - Admin charge to other funds 770,000 809,000 798,500 5410 FROM LIQUOR FUND 600,000 600,000 630,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 620,000 651,000 5425 FROM POLICE RELIEF FUND - Transfer In 1,200,000 1,220,000 1,281,000 Grand Total - General Fund 29,808,893 30,272,143 31,334,564 18 2018 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 4250 FEES-ACCIDENT REPORT 4251 FEES-ANIMAL PICKUP 4259 FEES-OTHER PUBLIC SAFETY 4259 FEES-DARE,LIASON OFFICER 4226 FEES-OTHER PUBLIC SAFETY 5345 REIMBURSE POLICE SPEC DETAIL 5345 REIMBURSE POLICE SPEC DETAIL Charges for Service - Public Safety 5110 RENTS-REDWOOD 5115 RENTS-APPLE VALLEY COMM CENTER 5116 RENTS-HAYES COMM & SENIOR CTR 5120 RENTS-SWIM CENTER 5126 RENTS-FIELDS 5130 RENTS-TEEN CENTER 5199 RENTS-OTHER Rentals Park / Rec Facilities 5197 RENTS-OTHER - Allina Fire Hall Lease 5195 RENTS -STREETS 5210 ANTENNA LEASE 5215 ANTENNA LEASE- ESCROWS 5199 RENTS-OTHER Rentals Other 4270 COURT FINES 4276 SUBPOENA FEES 4275 PENALTIES Fines & Penalties 8100 SALE OF PROPERTY 5010 INVESTMENT INTEREST 5310 CONTRIBUTIONS & DONATIONS 5320 POP MACHINE _ CITY HALL 5321 POP MACHINE - CMF 5322 WASTE OIL 5330 FORESTERY REVENUE 5340 REFUNDS & REIMBURSEMENTS - General Gov 5340 REFUNDS & REIMBURSEMENTS - Public Safety 5399 OTHER MISCELLANEOUS REVENUE Other Revenues 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 5395 ADMIN CHG -UTILITY FUNDS 5397 ADMIN CHG - INVESTMENT FUND 5499 ADMIN CHG - LIQUOR FUND Admin charge to other funds 5410 FROM LIQUOR FUND 5415 TRANSFER FROM WATER & SEWER FUND 5425 FROM POLICE RELIEF FUND Transfer In Grand Total - General Fund (continued) 2016 Adopted 2017 Adopted 2018 Recommended 2019 Recommended 1,000 1,000 1,000 1,000 7,000 7,100 7,100 7,100 10,000 10,200 10,200 10,200 155,235 158,300 161,465 163,080 10,000 10,200 10,200 10,200 46,400 47,300 47,300 47,300 - - - - 229,635 234,100 237,265 238,880 10,000 12,000 - - 45,000 45,000 45,000 45,000 70,000 70,000 70,000 70,000 8,000 8,000 8,000 8,000 20,000 28,000 48,400 48,400 1,000 1,000 1,000 - 7,000 8,000 8,100 7,000 161,000 172,000 180,500 178,400 35,000 35,700 37,140 37,885 - - - - 371,700 379,100 431,000 431,000 - - - - - - - - 406,700 414,800 468,140 468,885 270,000 275,400 275,400 275,400 - - - - 4,000 4,100 4,100 4,100 274,000 279,500 279,500 279,500 20,000 20,400 20,400 20,400 173,000 185,600 195,000 197,000 - - - - 700 3,000 3,000 3,000 2,000 2,000 2,000 2,000 500 500 500 500 - - - - 60,000 61,200 61,200 61,200 - - - - 20,000 20,400 20,400 20,400 276,200 293,100 302,500 304,500 52,500 69,200 69,200 69,200 739,000 750,230 769,450 769,450 110,000 120,000 124,000 124,000 - - - - 901,500 939,430 962,650 962,650 630,000 630,000 630,000 630,000 651,000 670,500 687,600 705,000 - - - - 1,281,000 1,300,500 1,317,600 1,335,000 30,283,220 31,530,315 33,156,255 33,958,090 19 Notes: 20 Department 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original 2017 Council Adopted Original 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 01 - MAYOR & CITY COUNCIL 132,848 130,976 133,498 146,605 151,030 157,375 157,375 163,615 163,615 02 - ADMINISTRATION 402,955 415,908 429,849 447,090 453,255 475,490 475,490 516,795 501,795 03 - CITY CLERK/ELECTIONS 310,111 254,729 373,727 380,806 295,118 480,362 473,800 326,523 329,023 04 - HUMAN RESOURCES/FRONT DESK 443,559 508,301 534,467 530,805 563,420 600,075 602,575 616,080 620,080 05 - INFORMATION TECHNOLOGY 660,934 667,735 677,532 745,170 792,095 961,231 836,475 991,000 910,540 16 - GENERAL GOVERNMENT BUILDINGS 360,648 371,683 436,762 363,080 390,080 395,345 376,340 391,898 386,898 2,311,054 2,349,332 2,585,836 2,613,556 2,644,998 3,069,878 2,922,055 3,005,911 2,911,951 08 - FINANCE 489,490 538,128 523,341 630,895 641,680 668,945 668,945 697,965 698,715 09 - DATA PROCESSING 198,675 214,021 252,042 248,015 260,463 290,570 243,935 288,910 241,395 10 - INDEPENDENT AUDIT 13,138 15,685 13,647 13,100 13,500 13,200 13,900 13,320 13,320 701,303 767,834 789,030 892,010 915,643 972,715 926,780 1,000,195 953,430 14 - LEGAL SERVICES 495,492 520,501 518,521 509,580 529,986 544,491 532,990 547,930 547,930 15 - COMMUNITY DEVELOPMENT 608,124 648,853 559,858 685,210 717,890 730,825 730,825 708,430 708,430 06 - CODE ENFORCEMENT 187,744 207,012 210,192 223,560 250,125 245,390 237,695 251,950 243,450 795,868 855,865 770,050 908,770 968,015 976,215 968,520 960,380 951,880 20 - POLICE 8,131,398 8,391,296 8,713,576 8,713,414 9,013,572 9,572,771 9,450,735 9,935,526 9,848,550 21 - CIVIL DEFENSE 17,550 16,699 16,832 22,585 20,185 20,185 20,185 20,185 20,185 22 - COMM SERV OFFIC (CSO) 87,276 89,480 82,165 101,845 102,465 106,850 106,350 111,075 110,575 8,236,224 8,497,475 8,812,573 8,837,844 9,136,222 9,699,806 9,577,270 10,066,786 9,979,310 23 - FIRE 1,708,025 1,680,782 1,681,901 1,886,994 1,920,210 2,043,200 1,930,630 2,035,281 1,964,245 76 - FIRE RELIEF 526,217 477,884 543,017 530,055 526,230 539,920 540,130 545,000 545,000 2,234,242 2,158,666 2,224,918 2,417,049 2,446,440 2,583,120 2,470,760 2,580,281 2,509,245 27 - PW ENGINEERING 570,943 496,705 511,827 648,605 705,895 877,965 859,155 829,615 818,465 28 - BUILDING INSPECTIONS 630,410 734,062 779,860 753,360 979,080 979,905 1,015,410 974,055 1,005,145 29 - PUBLIC WORKS ADMIN/NATURAL RES 411,224 429,907 454,934 492,295 547,010 609,920 578,005 637,220 603,820 30 - FLEET & BUILDINGS-CMF 682,866 659,953 597,866 652,965 647,465 787,670 650,760 791,700 682,850 31 - STREET MAINTENANCE 1,702,721 1,579,649 1,670,397 1,836,422 1,852,200 1,984,540 2,095,385 2,423,481 2,158,090 32 - SNOW & ICE REMOVAL 428,115 296,151 307,883 391,765 394,675 400,545 371,030 407,583 375,230 33 - TRAFFIC SIGNS/SIGNALS/MARKERS 190,848 174,818 182,697 202,430 195,630 255,340 245,340 233,925 223,425 4,617,129 4,371,245 4,505,465 4,977,842 5,321,955 5,895,885 5,815,085 6,297,579 5,867,025 37 - PARK/RECREATION ADMINISTRATION 847,476 869,424 869,466 911,644 937,650 979,380 955,880 1,002,770 990,270 38 - PARK MAINTENANCE 2,394,540 2,384,305 2,712,993 2,792,050 2,819,490 3,025,097 2,942,745 3,247,275 3,106,775 39 - RECREATION PROGRAMS 185,204 167,506 176,871 196,480 189,840 187,630 186,980 202,890 190,090 40 - REDWOOD POOL 119,383 110,202 104,470 112,365 110,290 111,595 104,670 173,210 162,035 41 - RECREATION SELF-SUPPORTED PROG 187,494 198,822 206,311 184,555 197,142 200,925 200,925 207,480 207,480 42 - AV COMMUNITY CENTER 350,926 317,324 387,787 307,985 322,680 300,695 292,345 676,085 324,985 43 - CABLE TV 27,598 0 0 0 0 44 - AQUATIC SWIM CENTER 579,349 685,503 629,588 625,740 669,465 951,825 642,600 1,047,860 829,860 45 - APPLE VALLEY SENIOR CENTER 357,202 374,710 371,505 345,290 384,050 390,555 399,655 513,125 421,125 5,049,172 5,107,797 5,458,992 5,476,109 5,630,607 6,147,702 5,725,800 7,070,695 6,232,620 47 - INSURANCE 267,923 280,600 299,366 294,200 309,200 319,350 319,350 319,350 319,350 48 - CONTINGENCY & TRANSFERS 4,180,000 4,433,413 4,871,171 3,356,260 3,591,249 3,580,000 3,897,645 3,685,000 3,685,349 4,447,923 4,714,014 5,170,537 3,650,460 3,900,449 3,899,350 4,216,995 4,004,350 4,004,699 GRAND TOTAL 28,888,407 29,342,728 30,835,920 30,283,220 31,494,315 33,789,162 33,156,255 35,534,107 33,958,090 CITY OF APPLE VALLEY 2018-2019 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT 21 City of Apple Valley 2018-2019 Budget Summary General Fund Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original 2017 Council Adopted Original 6110 - SALARY-REGULAR EMPLOYEES 10,821,349 11,160,631 11,539,664 11,264,450 11,830,870 6111 - SALARY PART-TIME 815,646 769,834 817,080 904,764 1,248,975 6112 - SALARY-SEASONAL TEMP 679,437 807,192 860,763 777,855 447,130 6113 - OVERTIME-REGULAR EMPLOYEES 631,480 542,837 600,174 511,725 506,775 6114 - OVERTIME PART-TIME EMPLOYEES 3,764 3,091 3,498 7,300 9,100 6117 - HOLIDAY PAY 150,622 144,831 132,568 124,475 131,075 6121 - INSURANCE CASH BENEFIT 44,563 41,297 46,020 0 0 6122 - COMP REQUEST -245,230 -217,792 -252,803 0 0 6123 - SALARY-OTHER 0 0 0 454,125 396,301 6124 - OVERTIME-SEASONAL TEMP 5,099 8,997 5,432 0 5,300 6105 - SALARIES AND WAGES 12,906,731 13,260,920 13,752,397 14,044,694 14,575,526 6138 - MEDICARE 177,007 182,424 188,265 200,385 206,800 6139 - FICA 461,393 470,879 480,349 517,415 530,940 6141 - PENSIONS-PERA 1,239,755 1,315,951 1,362,153 1,377,240 1,425,825 6142 - WORKERS COMPENSATION 298,351 322,785 399,531 407,655 496,057 6143 - UNEMPLOYMENT COMPENSATION 5,918 5,600 10,551 6,200 6,200 6144 - LONG-TERM DISABILITY INSURANCE 28,831 28,494 30,829 32,570 35,060 6145 - MEDICAL INSURANCE 1,600,152 1,645,596 1,803,074 2,159,710 2,153,360 6146 - DENTAL INSURANCE 129,409 155,890 153,755 0 0 6147 - LIFE INSURANCE-BASIC 696 875 903 0 0 6148 - LIFE INSURANCE-SUPP/DEPEND 43,553 40,930 43,364 0 0 6125 - EMPLOYEE BENEFITS 3,985,066 4,169,424 4,472,775 4,701,175 4,854,242 6100 - TOTAL PERSONAL SERVICES 16,891,797 17,430,344 18,225,172 18,745,869 19,429,768 6210 - OFFICE SUPPLIES 25,065 30,609 24,372 35,038 31,995 6211 - SMALL TOOLS & EQUIPMENT 107,737 113,389 119,740 142,754 168,788 6212 - MOTOR FUELS/OILS 387,536 263,735 207,178 389,830 301,915 6213 - FERTILIZER 46,171 49,867 46,859 48,000 50,000 6214 - CHEMICALS 9,435 12,858 9,014 9,380 10,655 6215 - EQUIPMENT-PARTS 214,075 164,337 207,470 190,606 174,599 6216 - VEHICLES-TIRES/BATTERIES 23,393 33,704 31,011 38,860 33,760 6229 - GENERAL SUPPLIES 614,757 591,820 544,775 613,677 630,128 6205 - SUPPLIES 1,428,168 1,260,318 1,190,419 1,468,145 1,401,840 6231 - LEGAL SERVICES 495,852 521,215 518,521 510,380 530,786 6235 - CONSULTANT SERVICES 189,758 185,351 178,655 236,804 267,178 6236 - ELECTION JUDGE PAYMENTS 53,737 0 63,601 61,000 0 6237 - TELEPHONE/PAGERS 89,468 99,839 126,789 115,322 125,140 6238 - POSTAGE/UPS/FEDEX 27,012 25,611 40,148 35,308 32,100 6239 - PRINTING 67,976 71,946 70,407 85,740 88,150 6240 - CLEANING SERVICE/GARBAGE 62,464 63,260 64,083 66,559 98,574 6242 - FIRE ALARM PLAN REVIEWS 300 525 0 420 500 6243 - ELECTRICAL PERMIT FEES 61,964 79,467 86,949 65,500 85,000 6244 - ROW EPERMIT FEES 859 916 975 825 950 6249 - OTHER CONTRACTUAL SERVICES 1,622,762 1,643,905 1,650,741 1,699,127 1,830,775 6230 - CONTRACTUAL SERVICES 2,672,150 2,692,035 2,800,869 2,876,985 3,059,153 6255 - UTILITIES-ELECTRIC 302,292 317,061 291,652 323,939 302,057 6256 - UTILITIES-NATURAL GAS 226,148 125,552 116,723 183,526 162,316 6257 - UTILITIES-PROPANE/WATER/SEWER 101,667 108,864 149,386 143,730 123,652 6250 - UTILITIES 630,107 551,477 557,761 651,195 588,025 22 City of Apple Valley 2018-2019 Budget Summary General Fund Object Account 6110 - SALARY-REGULAR EMPLOYEES 6111 - SALARY PART-TIME 6112 - SALARY-SEASONAL TEMP 6113 - OVERTIME-REGULAR EMPLOYEES 6114 - OVERTIME PART-TIME EMPLOYEES 6117 - HOLIDAY PAY 6121 - INSURANCE CASH BENEFIT 6122 - COMP REQUEST 6123 - SALARY-OTHER 6124 - OVERTIME-SEASONAL TEMP 6105 - SALARIES AND WAGES 6138 - MEDICARE 6139 - FICA 6141 - PENSIONS-PERA 6142 - WORKERS COMPENSATION 6143 - UNEMPLOYMENT COMPENSATION 6144 - LONG-TERM DISABILITY INSURANCE 6145 - MEDICAL INSURANCE 6146 - DENTAL INSURANCE 6147 - LIFE INSURANCE-BASIC 6148 - LIFE INSURANCE-SUPP/DEPEND 6125 - EMPLOYEE BENEFITS 6100 - TOTAL PERSONAL SERVICES 6210 - OFFICE SUPPLIES 6211 - SMALL TOOLS & EQUIPMENT 6212 - MOTOR FUELS/OILS 6213 - FERTILIZER 6214 - CHEMICALS 6215 - EQUIPMENT-PARTS 6216 - VEHICLES-TIRES/BATTERIES 6229 - GENERAL SUPPLIES 6205 - SUPPLIES 6231 - LEGAL SERVICES 6235 - CONSULTANT SERVICES 6236 - ELECTION JUDGE PAYMENTS 6237 - TELEPHONE/PAGERS 6238 - POSTAGE/UPS/FEDEX 6239 - PRINTING 6240 - CLEANING SERVICE/GARBAGE 6242 - FIRE ALARM PLAN REVIEWS 6243 - ELECTRICAL PERMIT FEES 6244 - ROW EPERMIT FEES 6249 - OTHER CONTRACTUAL SERVICES 6230 - CONTRACTUAL SERVICES 6255 - UTILITIES-ELECTRIC 6256 - UTILITIES-NATURAL GAS 6257 - UTILITIES-PROPANE/WATER/SEWER 6250 - UTILITIES 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Requested 2019 Admin Recommend 12,583,756 12,344,825 13,177,605 12,924,050 942,150 856,960 970,250 882,840 863,900 805,100 776,100 786,100 521,225 596,225 526,600 588,100 6,100 6,100 6,100 6,100 130,960 130,960 135,860 135,860 0 -140,000 0 -140,000 480,805 475,530 459,710 454,310 5,300 5,300 5,300 5,300 15,534,196 15,081,000 16,057,525 15,642,660 217,415 214,870 224,955 222,430 557,470 553,135 577,935 573,845 1,514,055 1,507,410 1,604,480 1,597,320 535,655 529,440 561,215 554,265 6,200 6,200 6,200 6,200 35,280 35,090 36,815 36,605 2,351,870 2,323,070 2,465,590 2,435,410 5,217,945 5,169,215 5,477,190 5,426,075 20,752,141 20,250,215 21,534,715 21,068,735 34,370 34,455 32,615 32,615 154,565 152,780 138,750 122,095 307,144 264,555 322,140 282,955 51,000 51,000 51,000 51,000 10,985 10,985 12,085 12,085 164,074 163,975 167,104 163,840 34,900 34,900 72,360 35,460 702,273 678,825 656,664 640,010 1,459,311 1,391,475 1,452,718 1,340,060 545,291 532,990 548,730 547,930 310,155 294,305 200,675 208,425 0 68,800 144,208 142,710 144,978 142,475 36,000 35,300 36,500 36,500 94,715 86,215 100,620 83,665 89,058 90,405 94,266 95,265 750 750 750 750 90,000 85,000 90,000 90,000 1,000 1,000 1,000 1,000 1,982,647 1,967,240 2,008,097 1,991,103 3,293,824 3,304,715 3,225,616 3,197,113 314,802 296,920 304,532 300,150 163,583 137,180 151,282 127,280 152,816 123,015 155,060 154,570 631,201 557,115 610,874 582,000 23 City of Apple Valley 2018-2019 Budget Summary General Fund Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original 2017 Council Adopted Original 6265 - REPAIRS-EQUIPMENT 135,625 156,118 161,901 166,064 162,708 6266 - REPAIRS-BUILDING 184,022 177,515 130,476 165,057 184,233 6269 - REPAIRS-OTHER 40,573 29,237 76,934 99,525 85,220 6260 - REPAIRS AND MAINTENA 360,220 362,869 369,311 430,646 432,161 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 80,675 72,209 75,757 85,440 92,960 6276 - SCHOOLS/CONFERENCES/EXP OTHER 83,274 67,786 62,741 86,175 92,813 6277 - MILEAGE/AUTO ALLOWANCE 32,413 30,868 28,845 37,850 34,800 6278 - SUBSISTENCE ALLOWANCE 6,125 7,554 4,450 10,722 10,050 6279 - EDUCATION ASSISTANCE 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 115,847 118,829 123,256 129,199 134,238 6281 - UNIFORM/CLOTHING ALLOWANCE 163,629 149,266 151,618 154,899 163,925 6270 - TRAINING/TRAVEL/DUES 481,963 446,512 446,667 504,285 528,786 6200 - TOTAL OPERATING COSTS 5,572,607 5,313,212 5,365,028 5,931,256 6,009,965 6310 - RENTAL EXPENSE 142,939 145,827 108,995 111,170 111,490 6311 - INSURANCE-PROPERTY/LIABILITY 262,000 275,000 288,000 288,000 303,000 6319 - REIMBURSEMENT OF REV COLL FOR 526,217 476,537 541,408 530,055 524,230 6320 - REFUNDS & REIMBURSEMENTS 27 0 200 200 6321 - CASH OVER/SHORT -46 0 -123 0 0 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS -952 -1,053 -989 0 0 6349 - LATE FEES/FINANCE CHARGES 8 606 89 0 0 6350 - BANK FEES/CHARGES 0 0 0 100 0 6351 - VISA/BANK CHARGES 19,417 23,917 29,575 18,750 24,600 6355 - ONLINE REGISTRATION FEES 21,001 19,743 26,125 14,500 21,000 6399 - OTHER CHARGES 276,551 323,447 341,224 493,815 441,732 6300 - TOTAL OTHER EXPENDITURES 1,247,135 1,264,051 1,334,305 1,456,590 1,426,252 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 67,084 78,753 69,789 66,500 69,500 6545 - NON-TAXABLE MISC FOR RESALE 37 1,239 0 6,050 2,700 6500 - TOTAL EXPENDITURES 67,122 79,991 69,789 72,550 72,200 6600 - TOTAL DEPRECIATION 0 0 0 6715 - CAPITAL OUTLAY-BUILDINGS 0 0 78,771 0 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 4,544 0 8,595 3,500 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 109,606 103,667 55,541 126,900 146,950 6730 - CAPITAL OUTLAY-TRANSPORTATION 7,364 5,170 16,853 0 51,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 262,420 155,018 102,941 0 69,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 48,906 82,012 12,870 30,500 44,000 6745 - VERF CHARGES 473,472 494,268 716,355 716,355 736,580 6700 - TOTAL CAPITAL OUTLAY 906,311 840,135 991,927 877,255 1,048,030 6900 - TOTAL DEBT SERVICE 0 0 0 6001 - EXPENDITURES 24,684,972 24,927,734 25,986,220 27,083,520 27,986,215 7110 - TRANSFER TO OTHER FUNDS 4,202,838 4,415,000 4,849,700 3,199,700 3,508,100 7100 - TOTAL TRANSFERS 4,202,838 4,415,000 4,849,700 3,199,700 3,508,100 28,887,810 29,342,734 30,835,920 30,283,220 31,494,315 24 City of Apple Valley 2018-2019 Budget Summary General Fund Object Account 6265 - REPAIRS-EQUIPMENT 6266 - REPAIRS-BUILDING 6269 - REPAIRS-OTHER 6260 - REPAIRS AND MAINTENA 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 6276 - SCHOOLS/CONFERENCES/EXP OTHER 6277 - MILEAGE/AUTO ALLOWANCE 6278 - SUBSISTENCE ALLOWANCE 6279 - EDUCATION ASSISTANCE 6280 - DUES & SUBSCRIPTIONS 6281 - UNIFORM/CLOTHING ALLOWANCE 6270 - TRAINING/TRAVEL/DUES 6200 - TOTAL OPERATING COSTS 6310 - RENTAL EXPENSE 6311 - INSURANCE-PROPERTY/LIABILITY 6319 - REIMBURSEMENT OF REV COLL FOR 6320 - REFUNDS & REIMBURSEMENTS 6321 - CASH OVER/SHORT 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 6333 - GENERAL-CASH DISCOUNTS 6349 - LATE FEES/FINANCE CHARGES 6350 - BANK FEES/CHARGES 6351 - VISA/BANK CHARGES 6355 - ONLINE REGISTRATION FEES 6399 - OTHER CHARGES 6300 - TOTAL OTHER EXPENDITURES 6400 - TOTAL EXPENDITURES 6540 - TAXABLE MISC FOR RESALE 6545 - NON-TAXABLE MISC FOR RESALE 6500 - TOTAL EXPENDITURES 6600 - TOTAL DEPRECIATION 6715 - CAPITAL OUTLAY-BUILDINGS 6720 - CAPITAL OUTLAY-FURNITURE & FIX 6725 - CAPITAL OUTLAY-OFFICE EQUIP 6730 - CAPITAL OUTLAY-TRANSPORTATION 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 6745 - VERF CHARGES 6700 - TOTAL CAPITAL OUTLAY 6900 - TOTAL DEBT SERVICE 6001 - EXPENDITURES 7110 - TRANSFER TO OTHER FUNDS 7100 - TOTAL TRANSFERS 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Requested 2019 Admin Recommend 187,647 165,765 193,071 188,115 190,634 169,340 142,659 146,660 104,200 104,200 292,000 172,000 482,481 439,305 627,730 506,775 105,615 100,190 104,633 104,620 91,508 91,510 97,554 98,305 36,865 36,865 35,940 36,040 9,050 9,050 9,275 9,275 152,158 155,095 152,603 157,603 191,669 189,410 179,874 178,875 586,865 582,120 579,879 584,718 6,453,682 6,274,730 6,496,817 6,210,666 114,030 114,680 113,690 112,390 313,150 313,150 313,150 313,150 538,420 537,930 543,500 543,500 200 200 100 100 26,950 26,250 25,350 25,350 21,000 21,000 21,000 21,000 481,280 492,920 489,675 473,139 1,495,030 1,506,130 1,506,465 1,488,629 68,700 68,500 69,500 69,500 2,700 2,700 2,700 2,700 71,400 71,200 72,200 72,200 00 5,500 5,500 5,500 5,500 163,300 118,300 169,000 169,000 27,500 27,500 95,700 26,500 489,500 41,900 394,000 109,000 822,700 250,000 832,909 969,180 834,210 1,048,460 1,518,909 1,255,980 2,320,910 1,514,860 30,291,162 29,358,255 31,931,107 30,355,090 3,498,000 3,798,000 3,603,000 3,603,000 3,498,000 3,798,000 3,603,000 3,603,000 33,789,162 33,156,255 35,534,107 33,958,090 25 Department Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original 2017 Council Adoped Original 01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 110,798 108,510 116,658 117,805 119,100 01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 22,050 21,903 16,840 28,800 31,930 01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES 0 563 0 01 - MAYOR & CITY COUNCIL EXPENDITURES 132,848 130,976 133,498 146,605 151,030 02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 388,961 400,993 414,025 431,365 435,665 02 - ADMINISTRATION TOTAL OPERATING COSTS 13,994 14,915 15,824 15,725 17,590 02 - ADMINISTRATION TOTAL OTHER EXPENDITURES 0 0 0 02 - ADMINISTRATION EXPENDITURES 402,955 415,908 429,849 447,090 453,255 03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 181,436 185,029 233,025 226,375 208,645 03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 126,964 69,700 133,165 151,631 86,473 03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 1,711 0 1,612 2,800 0 03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY 0 0 5,925 0 0 03 - CITY CLERK/ELECTIONS EXPENDITURES 310,111 254,729 373,727 380,806 295,118 04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 411,042 452,519 477,973 478,330 496,490 04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 22,556 40,308 34,739 30,925 35,980 04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 9,961 15,475 21,756 21,550 29,200 04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 00001,750 04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 443,559 508,301 534,467 530,805 563,420 05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 357,068 366,074 400,512 417,970 428,805 05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 203,816 187,267 218,395 192,100 209,890 05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 10,370 9,027 8,380 8,200 8,200 05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 89,680 105,367 50,245 126,900 145,200 05 - INFORMATION TECHNOLOGY EXPENDITURES 660,934 667,735 677,532 745,170 792,095 16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 171,815 181,730 190,355 184,855 186,105 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 182,893 184,774 161,837 172,905 198,655 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES 196 -15 -21 16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 3,189 2,638 3,200 2,700 2,700 16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 2,556 2,556 81,391 2,620 2,620 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 360,648 371,683 436,762 363,080 390,080 14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES 0 0 0 14 - LEGAL SERVICES TOTAL OPERATING COSTS 495,492 520,501 518,521 509,580 529,986 14 - LEGAL SERVICES EXPENDITURES 495,492 520,501 518,521 509,580 529,986 08 - FINANCE TOTAL PERSONNEL SERVICES 446,102 460,152 470,761 573,665 588,825 08 - FINANCE TOTAL OPERATING COSTS 35,120 39,159 44,463 51,840 47,605 08 - FINANCE TOTAL OTHER EXPENDITURES 8,268 36,768 8,117 5,390 5,250 08 - FINANCE TOTAL EXPENDITURES 0 0 0 08 - FINANCE TOTAL CAPITAL OUTLAY 0 2,050 0 0 0 08 - FINANCE EXPENDITURES 489,490 538,128 523,341 630,895 641,680 09 - DATA PROCESSING TOTAL OPERATING COSTS 00000 09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 198,675 214,021 252,042 248,015 260,463 09 - DATA PROCESSING EXPENDITURES 198,675 214,021 252,042 248,015 260,463 10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 13,138 15,685 13,647 13,100 13,500 10 - INDEPENDENT AUDIT EXPENDITURES 13,138 15,685 13,647 13,100 13,500 15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 559,875 577,214 515,665 594,435 602,265 15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 47,799 70,987 43,643 90,775 115,625 15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 450 652 550 15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY 00000 15 - COMMUNITY DEVELOPMENT EXPENDITURES 608,124 648,853 559,858 685,210 717,890 06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 160,907 192,547 194,942 201,860 209,725 06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 7,691 11,981 12,710 19,160 37,860 06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES 00000 06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 19,147 2,484 2,540 2,540 2,540 06 - CODE ENFORCEMENT TOTAL DEBT SERVICE 0 0 0 06 - CODE ENFORCEMENT EXPENDITURES 187,744 207,012 210,192 223,560 250,125 20 - POLICE TOTAL PERSONNEL SERVICES 6,538,372 6,844,775 7,209,491 7,135,605 7,395,380 20 - POLICE TOTAL OPERATING COSTS 1,307,550 1,276,464 1,264,261 1,349,439 1,387,822 20 - POLICE TOTAL OTHER EXPENDITURES 69,478 69,775 34,396 31,500 33,500 20 - POLICE TOTAL EXPENDITURES 0 0 0 20 - POLICE TOTAL CAPITAL OUTLAY 215,998 200,281 205,428 196,870 196,870 20 - POLICE EXPENDITURES 8,131,398 8,391,296 8,713,576 8,713,414 9,013,572 21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES 00 21 - CIVIL DEFENSE TOTAL OPERATING COSTS 17,550 16,699 16,849 22,585 20,185 21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES 0 0 -17 21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY 00000 21 - CIVIL DEFENSE EXPENDITURES 17,550 16,699 16,832 22,585 20,185 22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 72,578 78,124 71,031 85,920 87,190 22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 14,697 11,356 11,135 15,925 15,275 22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES 0 -0 0 22 - COMM SERV OFFIC (CSO) EXPENDITURES 87,276 89,480 82,165 101,845 102,465 CITY OF APPLE VALLEY 2017 AND 2018 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 26 Department Object Account 01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES 01 - MAYOR & CITY COUNCIL EXPENDITURES 02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 02 - ADMINISTRATION TOTAL OPERATING COSTS 02 - ADMINISTRATION TOTAL OTHER EXPENDITURES 02 - ADMINISTRATION EXPENDITURES 03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY 03 - CITY CLERK/ELECTIONS EXPENDITURES 04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 05 - INFORMATION TECHNOLOGY EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES 14 - LEGAL SERVICES TOTAL OPERATING COSTS 14 - LEGAL SERVICES EXPENDITURES 08 - FINANCE TOTAL PERSONNEL SERVICES 08 - FINANCE TOTAL OPERATING COSTS 08 - FINANCE TOTAL OTHER EXPENDITURES 08 - FINANCE TOTAL EXPENDITURES 08 - FINANCE TOTAL CAPITAL OUTLAY 08 - FINANCE EXPENDITURES 09 - DATA PROCESSING TOTAL OPERATING COSTS 09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 09 - DATA PROCESSING EXPENDITURES 10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 10 - INDEPENDENT AUDIT EXPENDITURES 15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY 15 - COMMUNITY DEVELOPMENT EXPENDITURES 06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES 06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 06 - CODE ENFORCEMENT TOTAL DEBT SERVICE 06 - CODE ENFORCEMENT EXPENDITURES 20 - POLICE TOTAL PERSONNEL SERVICES 20 - POLICE TOTAL OPERATING COSTS 20 - POLICE TOTAL OTHER EXPENDITURES 20 - POLICE TOTAL EXPENDITURES 20 - POLICE TOTAL CAPITAL OUTLAY 20 - POLICE EXPENDITURES 21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES 21 - CIVIL DEFENSE TOTAL OPERATING COSTS 21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES 21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY 21 - CIVIL DEFENSE EXPENDITURES 22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES 22 - COMM SERV OFFIC (CSO) EXPENDITURES CITY OF APPLE VALLEY 2017 AND 2018 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 125,965 125,965 132,185 132,185 31,410 31,410 31,430 31,430 157,375 157,375 163,615 163,615 457,945 457,945 484,080 484,080 17,545 17,545 32,715 17,715 475,490 475,490 516,795 501,795 332,700 263,900 238,670 226,170 144,662 206,900 87,853 102,853 3,000 3,000 480,362 473,800 326,523 329,023 523,080 523,080 541,785 541,785 41,695 47,195 38,995 45,995 35,300 32,300 35,300 32,300 600,075 602,575 616,080 620,080 547,206 468,150 570,775 490,315 245,725 245,025 243,025 243,025 8,200 8,200 8,200 8,200 160,100 115,100 169,000 169,000 961,231 836,475 991,000 910,540 183,270 183,270 188,755 188,755 206,755 187,750 197,823 192,823 2,700 2,700 2,700 2,700 2,620 2,620 2,620 2,620 395,345 376,340 391,898 386,898 544,491 532,990 547,930 547,930 544,491 532,990 547,930 547,930 612,670 612,670 640,765 640,765 50,985 50,985 51,910 52,660 5,290 5,290 5,290 5,290 668,945 668,945 697,965 698,715 290,570 243,935 288,910 241,395 290,570 243,935 288,910 241,395 13,200 13,900 13,320 13,320 13,200 13,900 13,320 13,320 628,950 628,950 661,055 661,055 101,875 101,875 47,375 47,375 730,825 730,825 708,430 708,430 214,945 214,945 221,505 221,505 27,905 20,210 27,905 19,405 2,540 2,540 2,540 2,540 245,390 237,695 251,950 243,450 7,770,480 7,740,480 8,116,610 8,086,610 1,497,042 1,458,885 1,526,196 1,490,220 33,500 33,500 33,500 33,500 271,749 217,870 259,220 238,220 9,572,771 9,450,735 9,935,526 9,848,550 20,185 20,185 20,185 20,185 20,185 20,185 20,185 20,185 91,575 91,575 95,775 95,775 15,275 14,775 15,300 14,800 106,850 106,350 111,075 110,575 27 Department Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original 2017 Council Adoped Original CITY OF APPLE VALLEY 2017 AND 2018 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 23 - FIRE TOTAL PERSONNEL SERVICES 1,015,075 990,296 1,010,553 1,148,335 1,185,716 23 - FIRE TOTAL OPERATING COSTS 418,865 405,040 382,049 449,859 439,444 23 - FIRE TOTAL OTHER EXPENDITURES 2,778 5,642 2,999 2,500 2,950 23 - FIRE TOTAL CAPITAL OUTLAY 271,308 279,804 286,300 286,300 292,100 23 - FIRE EXPENDITURES 1,708,025 1,680,782 1,681,901 1,886,994 1,920,210 76 - FIRE RELIEF TOTAL PERSONNEL SERVICES 00 76 - FIRE RELIEF TOTAL OPERATING COSTS 0 1,348 1,609 2,000 76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 526,217 476,537 541,408 530,055 524,230 76 - FIRE RELIEF EXPENDITURES 526,217 477,884 543,017 530,055 526,230 27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 509,425 458,550 472,612 549,015 572,815 27 - PW ENGINEERING TOTAL OPERATING COSTS 54,139 33,511 34,455 94,330 95,580 27 - PW ENGINEERING TOTAL OTHER EXPENDITURES 00 27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 7,380 4,644 4,760 5,260 37,500 27 - PW ENGINEERING EXPENDITURES 570,943 496,705 511,827 648,605 705,895 28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 505,228 614,141 636,988 630,390 755,475 28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 109,874 103,015 117,558 109,920 177,855 28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 9,332 11,374 14,358 7,390 12,750 28 - BUILDING INSPECTIONS TOTAL EXPENDITURES 0 0 0 28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 5,976 5,532 10,956 5,660 33,000 28 - BUILDING INSPECTIONS EXPENDITURES 630,410 734,062 779,860 753,360 979,080 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 343,919 376,764 400,845 410,815 442,735 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 58,534 44,334 44,401 71,740 95,125 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 4,775 4,465 5,238 5,290 4,700 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 3,996 4,344 4,450 4,450 4,450 29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 411,224 429,907 454,934 492,295 547,010 30 - FLEET & BUILDINGS-CMF TOTAL PERSONNEL SERVICES 434,375 452,305 458,600 478,855 482,180 30 - FLEET & BUILDINGS-CMF TOTAL OPERATING COSTS 170,425 118,437 124,328 157,170 152,265 30 - FLEET & BUILDINGS-CMF TOTAL OTHER EXPENDITURES 4,568 5,362 6,684 8,190 7,470 30 - FLEET & BUILDINGS-CMF TOTAL EXPENDITURES 3,458 3,873 2,854 3,350 0 30 - FLEET & BUILDINGS-CMF TOTAL CAPITAL OUTLAY 70,040 79,976 5,400 5,400 5,550 30 - FLEET & BUILDINGS-CMF EXPENDITURES 682,866 659,953 597,866 652,965 647,465 31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 1,197,618 1,133,473 1,238,401 1,309,505 1,367,627 31 - STREET MAINTENANCE TOTAL OPERATING COSTS 499,089 440,503 415,169 523,317 480,883 31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES -18 503 -26 3,600 3,690 31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 6,033 5,170 16,853 0 0 31 - STREET MAINTENANCE EXPENDITURES 1,702,721 1,579,649 1,670,397 1,836,422 1,852,200 32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 193,089 105,229 129,305 172,440 178,315 32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 235,031 190,921 178,578 219,325 216,360 32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES -5 0 0 32 - SNOW & ICE REMOVAL EXPENDITURES 428,115 296,151 307,883 391,765 394,675 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 75,002 85,266 80,020 86,115 76,535 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 115,847 89,554 102,506 115,815 119,095 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES 0 -3 171 500 0 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 0 0 0 33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 190,848 174,818 182,697 202,430 195,630 37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 713,103 733,493 710,551 761,994 785,900 37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 73,161 75,284 91,792 90,600 89,250 37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 61,212 60,647 67,123 59,050 62,500 37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES 00000 37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY 00 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 847,476 869,424 869,466 911,644 937,650 38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 1,491,935 1,575,211 1,674,657 1,668,355 1,727,170 38 - PARK MAINTENANCE TOTAL OPERATING COSTS 711,577 707,237 770,480 833,440 789,870 38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 51,291 53,312 55,733 52,000 56,500 38 - PARK MAINTENANCE TOTAL DEPRECIATION 0 0 0 38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 139,736 48,545 212,122 238,255 245,950 38 - PARK MAINTENANCE EXPENDITURES 2,394,540 2,384,305 2,712,993 2,792,050 2,819,490 39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 146,702 138,081 141,001 154,080 152,690 39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 33,288 23,892 29,962 37,200 28,550 39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 4,237 4,997 5,548 4,200 6,600 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 0 0 0 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 977 537 361 1,000 2,000 39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 00 39 - RECREATION PROGRAMS EXPENDITURES 185,204 167,506 176,871 196,480 189,840 28 Department Object Account CITY OF APPLE VALLEY 2017 AND 2018 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 23 - FIRE TOTAL PERSONNEL SERVICES 23 - FIRE TOTAL OPERATING COSTS 23 - FIRE TOTAL OTHER EXPENDITURES 23 - FIRE TOTAL CAPITAL OUTLAY 23 - FIRE EXPENDITURES 76 - FIRE RELIEF TOTAL PERSONNEL SERVICES 76 - FIRE RELIEF TOTAL OPERATING COSTS 76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 76 - FIRE RELIEF EXPENDITURES 27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 27 - PW ENGINEERING TOTAL OPERATING COSTS 27 - PW ENGINEERING TOTAL OTHER EXPENDITURES 27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 27 - PW ENGINEERING EXPENDITURES 28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 28 - BUILDING INSPECTIONS TOTAL EXPENDITURES 28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 28 - BUILDING INSPECTIONS EXPENDITURES 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 30 - FLEET & BUILDINGS-CMF TOTAL PERSONNEL SERVICES 30 - FLEET & BUILDINGS-CMF TOTAL OPERATING COSTS 30 - FLEET & BUILDINGS-CMF TOTAL OTHER EXPENDITURES 30 - FLEET & BUILDINGS-CMF TOTAL EXPENDITURES 30 - FLEET & BUILDINGS-CMF TOTAL CAPITAL OUTLAY 30 - FLEET & BUILDINGS-CMF EXPENDITURES 31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 31 - STREET MAINTENANCE TOTAL OPERATING COSTS 31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES 31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 31 - STREET MAINTENANCE EXPENDITURES 32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES 32 - SNOW & ICE REMOVAL EXPENDITURES 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES 37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 38 - PARK MAINTENANCE TOTAL OPERATING COSTS 38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 38 - PARK MAINTENANCE TOTAL DEPRECIATION 38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 38 - PARK MAINTENANCE EXPENDITURES 39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 39 - RECREATION PROGRAMS EXPENDITURES 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 1,268,595 1,179,920 1,320,425 1,229,215 445,155 421,260 385,406 373,480 2,950 2,950 2,950 2,950 326,500 326,500 326,500 358,600 2,043,200 1,930,630 2,035,281 1,964,245 1,500 2,200 1,500 1,500 538,420 537,930 543,500 543,500 539,920 540,130 545,000 545,000 698,235 689,425 731,185 722,035 169,480 159,480 88,180 86,180 10,250 10,250 10,250 10,250 877,965 859,155 829,615 818,465 757,865 757,865 793,740 792,740 163,840 155,865 152,790 141,250 14,900 58,380 14,925 58,555 43,300 43,300 12,600 12,600 979,905 1,015,410 974,055 1,005,145 484,055 453,140 508,410 476,010 118,200 117,200 120,885 119,885 3,215 3,215 3,425 3,425 4,450 4,450 4,500 4,500 609,920 578,005 637,220 603,820 588,045 498,045 610,990 515,990 152,765 142,205 167,195 156,195 7,660 7,660 7,815 7,815 39,200 2,850 5,700 2,850 787,670 650,760 791,700 682,850 1,491,590 1,424,815 1,569,075 1,494,490 480,175 463,795 528,606 478,000 3,775 3,775 3,100 600 9,000 203,000 322,700 185,000 1,984,540 2,095,385 2,423,481 2,158,090 177,070 147,455 177,405 147,730 223,475 223,575 230,178 227,500 400,545 371,030 407,583 375,230 79,705 79,705 82,000 82,000 155,635 145,635 151,925 141,425 00 20,000 20,000 255,340 245,340 233,925 223,425 807,830 807,830 842,220 842,220 108,750 85,250 87,750 85,250 62,800 62,800 72,800 62,800 979,380 955,880 1,002,770 990,270 1,791,275 1,781,995 1,862,595 1,852,595 866,272 830,700 1,077,900 956,400 57,550 57,550 61,000 61,000 310,000 272,500 245,780 236,780 3,025,097 2,942,745 3,247,275 3,106,775 150,930 150,930 154,220 154,220 26,700 25,250 26,470 24,970 10,000 10,800 9,700 10,900 00 12,500 0 187,630 186,980 202,890 190,090 29 Department Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original 2017 Council Adoped Original CITY OF APPLE VALLEY 2017 AND 2018 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 63,164 62,443 71,636 67,215 64,565 40 - REDWOOD POOL TOTAL OPERATING COSTS 45,449 22,864 28,469 40,650 40,825 40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 1,117 820 905 500 900 40 - REDWOOD POOL TOTAL EXPENDITURES 00000 40 - REDWOOD POOL TOTAL EXPENDITURES 2,697 3,828 3,460 4,000 4,000 40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 6,957 20,248 0 0 0 40 - REDWOOD POOL EXPENDITURES 119,383 110,202 104,470 112,365 110,290 41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 57,559 61,202 73,892 61,180 63,680 41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 122,092 127,831 124,444 109,775 119,962 41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 5,356 5,977 4,101 10,100 8,000 41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 2,487 3,812 3,875 3,500 5,500 41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 187,494 198,822 206,311 184,555 197,142 42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 182,797 177,944 193,230 194,010 197,530 42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 105,077 111,902 88,856 107,875 98,550 42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 3,233 4,673 3,258 3,100 5,100 42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 0 0 0 42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 59,819 22,806 102,443 3,000 21,500 42 - AV COMMUNITY CENTER EXPENDITURES 350,926 317,324 387,787 307,985 322,680 44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 287,169 319,148 326,129 326,040 315,940 44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 226,235 244,087 235,556 235,100 244,925 44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 6,344 7,864 11,863 6,600 6,600 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 00000 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 54,314 65,304 56,040 58,000 58,000 44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 5,287 49,100 0 0 44,000 44 - AQUATIC SWIM CENTER EXPENDITURES 579,349 685,503 629,588 625,740 669,465 45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 271,002 293,532 300,951 273,140 296,500 45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 82,613 73,339 67,318 70,650 71,050 45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 1,187 611 124 1,500 1,500 45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES 00000 45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 2,400 7,228 3,113 0 15,000 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 357,202 374,710 371,505 345,290 384,050 47 - INSURANCE TOTAL PERSONNEL SERVICES 5,923 5,600 11,366 6,200 6,200 47 - INSURANCE TOTAL OTHER EXPENDITURES 262,000 275,000 288,000 288,000 303,000 47 - INSURANCE EXPENDITURES 267,923 280,600 299,366 294,200 309,200 48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES 48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS 0 18,413 21,471 48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 5,000 0 0 156,560 83,149 48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 4,175,000 4,415,000 4,849,700 3,199,700 3,508,100 48 - CONTINGENCY & TRANSFERS EXPENDITURES 4,180,000 4,433,413 4,871,171 3,356,260 3,591,249 Grand Total 28,888,407 29,342,728 30,835,920 30,283,220 31,494,315 30 Department Object Account CITY OF APPLE VALLEY 2017 AND 2018 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 40 - REDWOOD POOL TOTAL OPERATING COSTS 40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 40 - REDWOOD POOL TOTAL EXPENDITURES 40 - REDWOOD POOL TOTAL EXPENDITURES 40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 40 - REDWOOD POOL EXPENDITURES 41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 42 - AV COMMUNITY CENTER EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 44 - AQUATIC SWIM CENTER EXPENDITURES 45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES 45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 47 - INSURANCE TOTAL PERSONNEL SERVICES 47 - INSURANCE TOTAL OTHER EXPENDITURES 47 - INSURANCE EXPENDITURES 48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES 48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS 48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 48 - CONTINGENCY & TRANSFERS EXPENDITURES Grand Total 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 64,095 64,095 65,285 65,285 42,300 35,575 42,825 39,150 1,000 1,000 1,100 1,100 4,200 4,000 4,000 4,000 0 0 60,000 52,500 111,595 104,670 173,210 162,035 66,215 66,215 66,670 66,670 120,960 120,960 127,060 127,060 8,250 8,250 8,250 8,250 5,500 5,500 5,500 5,500 200,925 200,925 207,480 207,480 194,695 194,695 201,085 201,085 100,900 92,550 106,000 105,500 5,100 5,100 4,000 4,000 0 0 365,000 14,400 300,695 292,345 676,085 324,985 322,150 322,150 323,635 323,635 248,775 234,550 247,475 229,475 6,900 6,900 6,750 6,750 59,000 59,000 60,000 60,000 315,000 20,000 410,000 210,000 951,825 642,600 1,047,860 829,860 314,805 314,805 327,615 327,615 70,050 69,050 72,710 77,710 1,500 800 800 800 4,200 15,000 112,000 15,000 390,555 399,655 513,125 421,125 6,200 6,200 6,200 6,200 313,150 313,150 313,150 313,150 319,350 319,350 319,350 319,350 82,000 99,645 82,000 82,349 3,498,000 3,798,000 3,603,000 3,603,000 3,580,000 3,897,645 3,685,000 3,685,349 33,789,162 33,156,255 35,534,107 33,958,090 31 Notes: 32 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 01 1005 Mayor & City Council DESCRIPTION OF ACTIVITY Mayor and Council reflects the expenses required to operate and maintain the Apple Valley City Council function. The Council is the policy-making body that governs the City and determines the scope of services provided by the City and the price of services to residents and service users. The individual members also represent the City on various joint powers boards and organizations including but not limited to: the League of Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance, Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors Association, and Apple Valley Fire Relief Association. MAJOR OBJECTIVES FOR 2018 and 2019 The councilmembers covered under this company consider policy issues throughout the year and provide direction to staff. The Council meets regularly twice per month with special meetings called as needed. 1. Provide policy directives for various issues pertaining to the governance of the City and its residents. 2. Determine appropriate services and taxation levels for each year’s budgets. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Adopted Projected Projected Item 2014 2015 2016 2017 2018 2019 Residents represented 50,330 50,161 50,338 Tbd Tbd Tbd City Market Value (in 1000’s) 4,163,237 4,470,808 4,694,056 4,899,169 5,095,728 Tbd Gen Fund Budget overseen 25,481,528 28,876,225 30,283,220 31,504,315 33,156,255 33,958,090 Total All Budgeted Funds $61 million $64 million $72 million $73 million $84 million $80 million Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa Standard & Poor’s Bond Rating - AAA- AAA AAA AAA AAA Parcels within the City 17,865 18,059 18,015 18,012 18,232 Tbd # Residential parcels 17,358 17,417 17,517 17,531 17,750 Tbd # Homesteaded parcels 15,310 15,195 15,221 14,760 15,028 Tbd Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Councilmember 5 5 5 5 5 5 33 Summary Budget Department 01 Mayor & Council 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 43,422 42,942 45,804 45,540 46,670 49,695 52,250 Emp. Benefits 67,376 65,568 70,854 72,265 72,430 76,270 79,935 Supplies 480 2,345 598 655 655 655 675 Contractual Serv.575 157 743 270 3,120 3,120 3,120 Training/Travel/Dues 20,995 19,401 15,499 27,875 28,155 27,635 27,635 Other Exp.- 563 - - - - - Capital outlay - - - - - - - Total Exp.132,848 130,976 133,498 146,605 151,030 157,375 163,615 Net provision to (use of) general revenues 132,848 130,976 133,498 146,605 151,030 157,375 163,615 2018 CAPITAL OUTLAY None 34 City of Apple Valley Department Expense Summary Budget Years (2018-2019) MAYOR & CITY COUNCIL Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 43,422 42,942 45,804 45,530 22,320 45,550 45,550 49,690 49,690 6123 - SALARY-OTHER 1,140 4,145 4,145 2,560 2,560 6105 - SALARIES AND WAGES 43,422 42,942 45,804 46,670 22,320 49,695 49,695 52,250 52,250 6138 - MEDICARE 531 547 545 675 312 720 720 760 760 6139 - FICA 1,123 1,202 1,120 1,820 720 1,935 1,935 2,035 2,035 6141 - PENSIONS-PERA 2,353 2,346 2,502 2,765 1,219 2,950 2,950 3,100 3,100 6142 - WORKERS COMPENSATION 84 111 112 150 71 165 165 180 180 6145 - MEDICAL INSURANCE 55,898 52,906 58,106 67,020 25,733 70,500 70,500 73,860 73,860 6146 - DENTAL INSURANCE 4,848 5,811 5,932 3,143 6147 - LIFE INSURANCE-BASIC 56 29 30 14 6148 - LIFE INSURANCE-SUPP/DEPEND 2,482 2,617 2,506 1,450 6125 - EMPLOYEE BENEFITS 67,376 65,568 70,854 72,430 32,664 76,270 76,270 79,935 79,935 6100 - TOTAL PERSONNEL SERVICES 110,798 108,510 116,658 119,100 54,983 125,965 125,965 132,185 132,185 6210 - OFFICE SUPPLIES 83 272 256 145 177 145 145 150 150 6211 - SMALL TOOLS & EQUIPMENT 87 30 6229 - GENERAL SUPPLIES 396 2,074 256 510 384 510 510 525 525 6205 - SUPPLIES 480 2,345 598 655 592 655 655 675 675 6237 - TELEPHONE/PAGERS 0 0 143 3,000 1,357 3,000 3,000 3,000 3,000 6238 - POSTAGE/UPS/FEDEX 159 0 0 0 0 6239 - PRINTING 415 157 600 120 62 120 120 120 120 6230 - CONTRACTUAL SERVICES 575 157 743 3,120 1,420 3,120 3,120 3,120 3,120 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 624 1,156 1,441 1,450 450 1,480 1,480 1,480 1,480 6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,375 13,732 11,607 21,500 9,742 21,500 21,500 21,500 21,500 6277 - MILEAGE/AUTO ALLOWANCE 1,438 1,405 1,421 1,400 316 1,400 1,400 1,400 1,400 6278 - SUBSISTENCE ALLOWANCE 2,450 3,000 750 3,700 1,750 3,150 3,150 3,150 3,150 6280 - DUES & SUBSCRIPTIONS 108 108 280 105 25 105 105 105 105 6270 - TRNG/TRAVL/DUES/UNIF 20,995 19,401 15,499 28,155 12,283 27,635 27,635 27,635 27,635 6200 - TOTAL OPERATING COSTS 22,050 21,903 16,840 31,930 14,294 31,410 31,410 31,430 31,430 6310 - RENTAL EXPENSE 512 0 150 6399 - OTHER CHARGES 0 50 0 0 6301 - OTHER EXPENDITURES 0 563 0 150 6300 - TOTAL OTHER EXPENDITURES 0 563 0 150 132,848 130,976 133,498 151,030 69,427 157,375 157,375 163,615 163,615 35 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 01: MAYOR & CITY COUNCIL - 1005 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 44,430 45,530 45,530 45,550 45,550 49,690 49,690 6123 Salary - Other 1,110 1,140 1,140 4,145 4,145 2,560 2,560 6138 Medicare 660 675 675 720 720 760 760 6139 FICA 1,775 1,820 1,820 1,935 1,935 2,035 2,035 6141 Pension - PERA 2,700 2,765 2,765 2,950 2,950 3,100 3,100 6142 Work Comp Ins 110 150 150 165 165 180 180 6145 Hospital & Life Insurance 67,020 67,020 67,020 70,500 70,500 73,860 73,860 Position Changes Total 117,805 119,100 119,100 125,965 125,965 132,185 132,185 6210 OFFICE SUPPLIES 145 145 146 145 145 150 150 Total 145 145 146 145 145 150 150 6229 GENERAL SUPPLIES Miscellaneous 385 385 500 385 385 400 400 Sales tax savings Council Shirts 125 125 125 125 125 125 125 Total 510 510 625 510 510 525 525 6237 TELEPHONE/PAGERS Mobile Phone 150 3,000 3,000 3,000 3,000 3,000 3,000 Total 150 3,000 3,000 3,000 3,000 3,000 3,000 6238 POSTAGE/UPS/FEDEX Fed EX Total - - - - - - - 6239 PRINTING/PUBLISHING Miscellaneous (Business Cards)120 120 120 120 120 120 120 Total 120 120 120 120 120 120 120 6275 SCHOOL/CONF/EXP - LOCAL Includes LMC, AMM, and 1,000 1,000 700 1,000 1,000 1,000 1,000 other General Conference 100 100 200 130 130 130 130 and Workshop Expenses 350 350 350 350 350 350 350 Total 1,450 1,450 1,250 1,480 1,480 1,480 1,480 6276 SCHOOL/CONF/EXP - OTHER LMC Annual 3,000 3,000 600 3,000 3,000 3,000 3,000 NLC Spring (DC) 6,000 6,000 6,135 6,000 6,000 6,000 6,000 NLC Fall 10,000 10,000 6,000 10,000 10,000 10,000 10,000 NLC Board/ Board Committees 1,750 2,000 - 2,000 2,000 2,000 2,000 Other Conferences Mayor's Association 500 500 508 500 500 500 500 Total 21,250 21,500 13,243 21,500 21,500 21,500 21,500 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Linked to 6275 Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400 6278 SUBSISTANCE ALLOWANCE NLC Spring (DC)@ 500 1,500 1,500 1,400 1,500 1,500 1,500 1,500 NLC Fall @ $250 1,000 1,000 1,000 1,000 1,000 1,000 1,000 NLC Board/ Board Committees 550 550 - - LMC Annual @ $150 600 600 300 600 600 600 600 Other Conferences 50 50 150 50 50 50 50 Total 3,700 3,700 2,850 3,150 3,150 3,150 3,150 6280 DUES & SUBSCRIPTIONS Mayor Association Dues 25 25 25 25 25 25 25 Misc.50 80 80 80 80 80 80 Total 75 105 105 105 105 105 105 Total Net of Personnel 28,800 31,930 22,739 31,410 31,410 31,430 31,430 TOTAL EXPENSES 146,605$ 151,030$ 141,839$ 157,375$ 157,375$ 163,615$ 163,615$ 36 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 02 1010 Administration DESCRIPTION OF ACTIVITY Administration reflects the expenses involved in the general administration of the City and its services. In addition to the activities involved in serving the City Council to carry out its directives and providing the ultimate supervisory authority for all of the individual departments, the Administration Department also has direct management responsibilities for information technologies, cable television, general City communications functions, budget development and management, capital improvement planning, website management, physical facility planning, energy management, facility security coordination, airport noise complaint coordination, and generally all issues that do not fall directly into individual departments. MAJOR OBJECTIVES FOR 2018 and 2019 1. Develop balanced 2018 budget within financial parameters set by City Council. 2. Administer Council directives for service levels in response to economic conditions. 3. Develop 2018-2022 Capital Improvements Program. 4. Continue integration of City website design and utilities into department operations and activities to enhance customer experience with website. 5. Conclude cable franchise renewal negotiations with Charter Communications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Full-time employees 180 186 187 187 191 191 Gen Fund Budget managed $25,481,528 $28,876,225 $30,283,220 $31,504,315 $33,156,255 $33,958,090 Total All Budgeted Funds $ 61 million $64 million $ 72 million $ 73 million $ 84 million $ 80 million Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa Standard & Poor’s Bond Rating - AAA AAA AAA AAA AAA 37 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 City Administrator 1 1 1 1 1 1 Asst. City Administrator 1 1 1 1 1 1 Dept. Specialist 1 1 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None Summary Budget Department 02 Administration 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Salaries & Wages 291,633 300,477 305,853 321,030 325,595 342,835 362,165 Emp. Benefits 97,328 100,516 108,172 110,335 110,070 115,110 121,915 Supplies 261 104 87 265 265 265 265 Contractual Serv.1,496 1,972 2,006 1,580 1,950 1,950 1,950 Repairs & Maint.- - - - - Training/Travel/Dues 12,238 12,839 13,732 13,880 15,375 15,330 15,500 Other Exp.- - - - - Capital outlay - - Total Exp 402,955 415,908 429,850 447,090 453,255 475,490 501,795 Net provision to (use of ) general revenues (402,955) (415,908) (429,850) (447,090) (453,255) (475,490) (501,795) 2018 CAPITAL OUTLAY None 38 City of Apple Valley Department Expense Summary Budget Years (2018-2019) ADMINISTRATION Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 294,045 301,411 309,895 313,795 152,176 326,530 326,530 344,950 344,950 6113 - OVERTIME-REGULAR EMPLOYEES 20 0 0 0 817 6122 - COMP REQUEST -2,432 -935 -4,041 -1,038 6123 - SALARY-OTHER 11,800 16,305 16,305 17,215 17,215 6105 - SALARIES AND WAGES 291,633 300,477 305,853 325,595 151,955 342,835 342,835 362,165 362,165 6138 - MEDICARE 4,091 4,222 4,260 4,665 2,152 4,970 4,970 5,250 5,250 6139 - FICA 16,318 16,328 16,649 18,385 9,203 19,740 19,740 20,270 20,270 6141 - PENSIONS-PERA 21,182 22,536 22,939 24,120 11,397 25,715 25,715 27,160 27,160 6142 - WORKERS COMPENSATION 1,568 1,705 1,629 1,575 756 1,770 1,770 1,925 1,925 6144 - LONG-TERM DISABILITY INSURANCE 772 791 847 885 288 945 945 1,000 1,000 6145 - MEDICAL INSURANCE 49,517 50,506 56,916 60,440 24,749 61,970 61,970 66,310 66,310 6146 - DENTAL INSURANCE 3,270 3,874 3,996 2,143 6147 - LIFE INSURANCE-BASIC 34 17 18 9 6148 - LIFE INSURANCE-SUPP/DEPEND 576 537 917 434 6125 - EMPLOYEE BENEFITS 97,328 100,516 108,172 110,070 51,130 115,110 115,110 121,915 121,915 6100 - TOTAL PERSONNEL SERVICES 388,961 400,993 414,025 435,665 203,085 457,945 457,945 484,080 484,080 6210 - OFFICE SUPPLIES 0 104 87 190 0 190 190 190 190 6229 - GENERAL SUPPLIES 261 0 0 75 0 75 75 75 75 6205 - SUPPLIES 261 104 87 265 0 265 265 265 265 6237 - TELEPHONE/PAGERS 1,172 1,216 1,352 1,200 507 1,200 1,200 1,200 1,200 6239 - PRINTING 323 755 654 750 56 750 750 15,750 750 6230 - CONTRACTUAL SERVICES 1,496 1,972 2,006 1,950 563 1,950 1,950 16,950 1,950 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,007 1,280 1,355 2,580 1,144 2,580 2,580 2,580 2,580 6276 - SCHOOLS/CONFERENCES/EXP OTHER 3,653 3,990 4,764 4,920 1,144 4,850 4,850 4,950 4,950 6277 - MILEAGE/AUTO ALLOWANCE 4,662 4,483 4,640 4,670 2,310 4,670 4,670 4,670 4,670 6278 - SUBSISTENCE ALLOWANCE 450 550 400 600 150 600 600 600 600 6279 - EDUCATION ASSISTANCE 0 6280 - DUES & SUBSCRIPTIONS 2,465 2,537 2,573 2,605 2,393 2,630 2,630 2,700 2,700 6270 - TRNG/TRAVL/DUES/UNIF 12,238 12,839 13,732 15,375 7,141 15,330 15,330 15,500 15,500 6200 - TOTAL OPERATING COSTS 13,994 14,915 15,824 17,590 7,705 17,545 17,545 32,715 17,715 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 402,955 415,908 429,849 453,255 210,789 475,490 475,490 516,795 501,795 39 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION - 1010 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 309,055 313,795 313,795 326,530 326,530 344,950 344,950 6113 Overtime - Regular Add Comm Specialist (All Costs) 6123 Salaries - Other 11,975 11,800 11,800 16,305 16,305 17,215 17,215 6138 Medicare 4,655 4,665 4,665 4,970 4,970 5,250 5,250 6139 FICA 17,770 18,385 18,385 19,740 19,740 20,270 20,270 6141 Pension - PERA 24,080 24,120 24,120 25,715 25,715 27,160 27,160 6142 Work Comp Ins 1,680 1,575 1,575 1,770 1,770 1,925 1,925 6144 Long-term Disability Insurance 880 885 885 945 945 1,000 1,000 6145 Hospital & Life Insurance 61,270 60,440 60,440 61,970 61,970 66,310 66,310 Position Changes Total 431,365 435,665 435,665 457,945 457,945 484,080 484,080 6210 OFFICE SUPPLIES Miscellaneous 190 190 190 190 190 190 190 Total 190 190 190 190 190 190 190 6229 GENERAL SUPPLIES Various 75 75 75 75 75 75 75 Total 75 75 75 75 75 75 75 6237 TELEPHONE/PAGERS Mobile Phones 1,245 1,200 1,350 1,200 1,200 1,200 1,200 Total 1,245 1,200 1,350 1,200 1,200 1,200 1,200 6239 PRINTING/PUBLISHING Various 335 750 750 750 750 750 750 Website Overhaul/ Redesign 15,000 Total 335 750 750 750 750 15,750 750 6275 SCHOOL/CONF/EXP - LOCAL Workshops/Meetings 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Meetings (Chamber related)130 1,480 1,480 1,480 1,480 1,480 1,480 Total 1,230 2,580 2,580 2,580 2,580 2,580 2,580 6276 SCHOOL/CONF/EXP - OTHER NLC Fall 1,500 1,500 1,600 1,500 1,500 1,600 1,600 LMC 750 750 600 600 600 600 600 ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750 MCMA (1 attendee @ $880)920 920 - 1,000 1,000 1,000 1,000 Total 4,920 4,920 3,950 4,850 4,850 4,950 4,950 6277 MILEAGE ALLOWANCE Car Allowance ($385 per month)4,620 4,620 4,620 4,620 4,620 4,620 4,620 Other Mileage 50 50 50 50 50 50 50 Total 4,670 4,670 4,670 4,670 4,670 4,670 4,670 6278 SUBSISTANCE ALLOWANCE NLC Fall 250 250 250 250 250 250 250 LMC (1 @ $150)150 150 150 150 150 150 150 ICMA 200 200 200 200 200 200 200 Total 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS MAMA 45 45 45 45 45 45 45 MCMA - Administrator 160 165 170 165 165 175 175 MCMA - Assistant 130 135 135 135 135 140 140 ICMA - Administrator 1,050 1,130 1,142 1,145 1,145 1,150 1,150 ICMA - Assistant 850 890 915 900 900 925 925 Other 15 15 15 MPAL 25 25 25 25 25 25 25 Rotary 200 200 240 200 200 240 240 Total 2,460 2,605 2,672 2,630 2,630 2,700 2,700 Total Net of Personnel 15,725 17,590 16,837 17,545 17,545 32,715 17,715 TOTAL EXPENSES ABOVE 447,090$ 453,255$ 452,502$ 475,490$ 475,490$ 516,795$ 501,795$ 40 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 03 1015 City Clerk/Elections DESCRIPTION OF ACTIVITY Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all functions of the office, including: serving as the Clerk to the City Council; preparing official meeting agendas and minutes; publishing legal notices; conducting bid openings; processing contracts and agreements; administering issuance of municipal licenses; filing insurance claims; filing certified documents with the County and other agencies; coordinating the election process; coordinating auctions; and maintaining official records and files for the City. MAJOR OBJECTIVES FOR 2018 AND 2019 A primary objective for 2018 will be to prepare for and administer the Primary and General Elections, including securing polling sites, recruiting and training judges, training and testing new election equipment, ordering supplies, and coordinating the absentee ballot and early voting processes. In 2019, in addition to the regular and recurring duties assigned to the City Clerk’s office, the 16th major supplement of the Code of Ordinances will be prepared and distributed. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Agenda Packets & Minutes 23 22 24 24 24 24 Resolutions 209 195 243 200 200 200 Ordinances 22 23 22 12 12 12 Public Hearing Notices 44 52 41 28 28 28 Legal Ads 43 86 80 50 50 50 Licenses & Permits 341 334 358 330 330 330 Insurance Claims 67 49 46 60 60 60 Agreements/Contracts 108 106 121 90 90 90 Change Orders 27 21 17 20 20 20 Bid Openings 10 5 7 10 10 10 Elections 2 0 2 0 2 0 Total Voters – Primary 2,537 NA 3,069 NA 2,550 NA Total Voters – General 19,351 NA 29,853 NA 22,000 NA Election Day Regist – Primary 147 NA 125 NA 100 NA Election Day Regist –General 1,036 NA 2,884 NA 1,000 NA Absentee Ballots – Primary 127 NA 196 NA 100 NA Absentee Ballots - General 2,100 NA 8,692 NA 7,000 NA CUP’s/IUP’s Filed 4 6 2 4 4 4 Vacations Filed 4 4 3 2 2 2 Auctions 7 5 6 4 4 4 Scanned Documents 13,118 18,500 21,800 15,000 12,000 15,000 41 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 City Clerk 1 1 1 1 1 1 Administrative Specialist 1 1 1 1 1 1 Part-time Status Personnel Schedule – Hours (*) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Election Assistants 0 0 0 0 1,350 0 Head Election Judges 1,600 Election Judges 4,800 (*) prior to 2016 election judges were paid through contract services Summary Budget Department 03 - City Clerk / Elections 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: License: TOBACCO 625 11,458 - 7,500 7,500 5,250 5,250 TRASH COLLECTION 6,450 6,010 5,683 6,540 6,700 5,410 5,410 FUEL 12,805 11,278 11,986 12,870 13,100 11,860 11,860 LIQUOR / WINE 125,055 154,290 131,750 109,150 114,150 125,690 125,690 BEER ON & OFF 4,210 3,500 11,720 5,800 5,800 5,600 6,100 PEDDLER / SOLICITOR 7,350 9,900 11,480 7,000 7,000 8,375 8,375 VENDING MACHINES 1,440 1,615 1,764 1,440 1,500 1,895 1,895 MASSAGE THERAPY 5,520 5,470 5,300 3,525 3,525 3,445 3,445 LICENSE-OTHER 3,515 4,255 4,567 3,145 3,200 3,855 3,300 SALE OF ASSETS/ AUCT.46,527 7,304 18,844 20,000 20,400 20,400 20,400 213,497 215,080 203,094 176,970 182,875 191,780 191,725 Expenditures: Salaries & Wages 137,333 137,576 176,800 172,695 153,825 202,965 164,570 Emp. Benefits 44,103 47,453 56,225 53,680 54,820 60,935 61,600 Supplies 2,209 371 2,102 3,200 1,750 49,700 950 Contractual Serv.62,597 8,852 71,203 74,750 10,500 83,150 10,600 Repairs & Maint.5,050 - - 11,550 8,550 10,100 25,100 Training/Travel/Dues 57,109 60,477 59,860 62,131 65,673 63,950 66,203 Other Exp.1,711 - 1,612 2,800 - 3,000 - Capital outlay - - 5,925 - - Total Exp 310,111 254,729 373,727 380,806 295,118 473,800 329,023 Net addition to (use of) general revenues (96,614) (39,649) (170,633) (203,836) (112,243) (282,020) (137,298) 2018 CAPITAL OUTLAY 42 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CITY CLERK/ELECTIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 123,606 136,363 149,202 147,165 71,104 150,865 150,865 157,270 157,270 6111 - SALARY PART-TIME 0 0 0 0 79 6112 - SALARY-SEASONAL TEMP 4,434 0 11,717 0 0 96,800 28,000 6113 - OVERTIME-REGULAR EMPLOYEES 9,525 1,046 15,835 3,000 221 18,000 18,000 15,500 3,000 6121 - INSURANCE CASH BENEFIT 724 279 0 0 6122 - COMP REQUEST -955 -112 -439 0 6123 - SALARY-OTHER 3,660 6,100 6,100 4,300 4,300 6124 - OVERTIME-SEASONAL TEMP 0 0 486 0 6105 - SALARIES AND WAGES 137,333 137,576 176,800 153,825 71,403 271,765 202,965 177,070 164,570 6138 - MEDICARE 1,850 1,810 2,249 2,330 923 3,675 3,675 2,570 2,570 6139 - FICA 7,911 7,738 9,617 9,540 3,948 10,660 10,660 10,980 10,980 6141 - PENSIONS-PERA 9,600 10,298 12,243 11,535 5,355 12,900 12,900 13,280 13,280 6142 - WORKERS COMPENSATION 1,040 752 1,358 870 394 1,470 1,470 965 965 6144 - LONG-TERM DISABILITY INSURANCE 346 358 398 425 136 430 430 445 445 6145 - MEDICAL INSURANCE 21,106 23,859 27,683 30,120 12,924 31,800 31,800 33,360 33,360 6146 - DENTAL INSURANCE 2,180 2,582 2,664 0 1,429 6147 - LIFE INSURANCE-BASIC 22 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 47 45 0 0 6125 - EMPLOYEE BENEFITS 44,103 47,453 56,225 54,820 25,115 60,935 60,935 61,600 61,600 6100 - TOTAL PERSONNEL SERVICES 181,436 185,029 233,025 208,645 96,518 332,700 263,900 238,670 226,170 6210 - OFFICE SUPPLIES 1,500 195 1,003 550 169 1,750 1,750 550 550 6229 - GENERAL SUPPLIES 708 176 1,099 1,200 168 55,450 47,950 400 400 6205 - SUPPLIES 2,209 371 2,102 1,750 337 57,200 49,700 950 950 6231 - LEGAL SERVICES 359 0 0 0 6236 - ELECTION JUDGE PAYMENTS 53,737 0 63,601 0 0 0 68,800 6239 - PRINTING 5,345 8,357 4,622 6,600 991 10,350 10,350 6,600 6,600 6249 - OTHER CONTRACTUAL SERVICES 3,156 495 2,981 3,900 495 4,000 4,000 4,000 4,000 6230 - CONTRACTUAL SERVICES 62,597 8,852 71,203 10,500 1,486 14,350 83,150 10,600 10,600 6265 - REPAIRS-EQUIPMENT 5,050 0 0 8,550 9,864 10,100 10,100 10,100 25,100 6260 - REPAIRS AND MAINTENA 5,050 0 0 8,550 9,864 10,100 10,100 10,100 25,100 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 248 596 783 1,400 756 1,400 1,400 1,400 1,400 6276 - SCHOOLS/CONFERENCES/EXP OTHER 654 2,524 674 3,200 2,350 900 900 3,200 3,200 6277 - MILEAGE/AUTO ALLOWANCE 596 151 568 375 0 1,125 1,125 375 375 6278 - SUBSISTENCE ALLOWANCE 100 250 200 400 450 200 200 400 400 6280 - DUES & SUBSCRIPTIONS 55,511 56,957 57,636 60,298 27,929 59,387 60,325 60,828 60,828 6270 - TRNG/TRAVL/DUES/UNIF 57,109 60,477 59,860 65,673 31,485 63,012 63,950 66,203 66,203 6200 - TOTAL OPERATING COSTS 126,964 69,700 133,165 86,473 43,172 144,662 206,900 87,853 102,853 6310 - RENTAL EXPENSE 1,711 0 1,612 0 0 3,000 3,000 6333 - GENERAL-CASH DISCOUNTS 0 0 0 0 6301 - OTHER EXPENDITURES 1,711 0 1,612 0 0 3,000 3,000 6300 - TOTAL OTHER EXPENDITURES 1,711 0 1,612 0 0 3,000 3,000 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 5,925 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 5,925 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 5,925 0 0 310,111 254,729 373,727 295,118 139,689 480,362 473,800 326,523 329,023 43 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 139,115 147,165 147,165 150,865 150,865 157,270 157,270 6111 Salary-Parttime - - - - - 6112 *Salary-Seasonal Temp 13,000 - - 28,000 28,000 - - 6112 *Head Judges 1,600 hours @ $13.00 - - - 20,800 - - - 6112 *Other Judges 4,800 hours @ $10.00 - - - 48,000 - - - 6113 Overtime - Reg 14,000 3,000 3,000 18,000 18,000 15,500 3,000 6123 Salaries - Other 6,580 3,660 3,660 6,100 6,100 4,300 4,300 6138 Medicare 2,490 2,330 2,330 3,675 3,675 2,570 2,570 6139 FICA 10,645 9,540 9,540 10,660 10,660 10,980 10,980 6141 Pension - PERA 11,905 11,535 11,535 12,900 12,900 13,280 13,280 6142 Work Comp Ins 880 870 870 1,470 1,470 965 965 6144 Long-term Disability Insurance 400 425 425 430 430 445 445 6145 Hospital & Life Insurance 27,360 30,120 30,120 31,800 31,800 33,360 33,360 Position Changes Total 226,375 208,645 208,645 332,700 263,900 238,670 226,170 6210 OFFICE SUPPLIES Miscellaneous 550 550 550 550 550 550 550 *Polling Place/Election Supplies 1,200 1,200 1,200 - - Total 1,750 550 550 1,750 1,750 550 550 6229 GENERAL SUPPLIES Miscellaneous 450 400 400 450 450 400 400 Microsoft Surface or Similar Product - 800 800 - - - - *Polling Place Supplies & Signs &1,000 - - 1,000 1,000 - - Various Election Supplies *3 Scanners, 2 Label Printers - - - - - - - *E-Poll Book Systems 54 x $1,000 54,000 93,000 - - *E-Poll Book Systems Grant Dollars (46,500) Total 1,450 1,200 1,200 55,450 47,950 400 400 6236 ELECTION JUDGE PAYMENTS *Election: Primary & General - - - - - - - *Head Judges 1,600 hours @ $13.00 17,000 - - - 20,800 - - *Other Judges 4,800 hours @ $10.00 44,000 - - - 48,000 - - Total 61,000 - - - 68,800 - - 6239 PRINTING/PUBLISHING Legal Notices 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 *Election Judge Manuals 1,000 - - 1,000 1,000 - - *General Election Ballots 2,000 - - 2,000 2,000 - - *Election Postal Verification Cards 750 - - 750 750 - - Business Card Stock, Misc.500 500 500 500 500 500 500 Adjust to Trend (500) - - - - - - Total 9,850 6,600 6,600 10,350 10,350 6,600 6,600 6249 OTHER CONTRACTUAL SERVICES Update Codification of Ordinances 3,400 3,400 3,400 3,500 3,500 3,500 3,500 Host City Code on Web Site 500 500 500 500 500 500 500 Total 3,900 3,900 3,900 4,000 4,000 4,000 4,000 6265 REPAIRS - EQUIPMENT Office Equipment Repairs 550 550 200 200 200 200 200 *Annual Maintenance for Vote Tabulators (19 tabulators)5,500 - - - - - - E-Poll Books 15,000 HAVA Equipment (16 machines)5,500 - - - - - - Dominion Election Equipment (16)- 8,000 9,865 9,900 9,900 9,900 9,900 Total 11,550 8,550 10,065 10,100 10,100 10,100 25,100 6275 SCHOOL/CONF/EXP - LOCAL Workshops 900 900 900 900 900 900 900 Meetings 300 300 300 300 300 300 300 Other 200 200 200 200 200 200 200 Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400 6276 SCHOOL/CONF/EXP - OTHER MCFOA 900 900 900 900 900 900 900 IIMC - 2,300 2,300 - - 2,300 2,300 Total 900 3,200 3,200 900 900 3,200 3,200 6277 MILEAGE ALLOWANCE Allowance, Clerk 375 375 375 375 375 375 375 *Mileage, Election Judges & Employees 750 - - 750 750 - - Total 1,125 375 375 1,125 1,125 375 375 6278 SUBSISTENCE ALLOWANCE MCFOA, IIMC, LMC 200 400 400 200 200 400 400 Total 200 400 400 200 200 400 400 44 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS IIMC 195 195 195 200 200 200 200 MCFOA 75 75 125 80 80 80 80 LMC Directory 65 65 65 70 70 70 70 Other 301 300 300 300 299 300 300 NLC Dues 4,045 4,467 4,467 3,813 3,813 3,928 3,928 LMC Dues 30,172 31,161 31,161 31,161 32,100 32,096 32,096 Metro Cities Dues 12,903 12,970 12,970 13,013 13,013 13,404 13,404 Municipal Legislative Commission 10,500 10,815 10,500 10,500 10,500 10,500 10,500 Dakota Co. Historical Society 250 250 250 250 250 250 250 AV Trademark - - - - - - - Total 58,506 60,298 60,033 59,387 60,325 60,828 60,828 6310 RENTAL EXPENSE *Polling Places 1,600 - - 1,700 1,700 - - *Van/Trailer for Set-Up 1,200 - - 1,300 1,300 - - Total 2,800 - - 3,000 3,000 - - Total Net of Personnel 154,431 86,473 87,723 147,662 209,900 87,853 102,853 TOTAL EXPENSES 380,806$ 295,118$ 296,368$ 480,362$ 473,800$ 326,523$ 329,023$ 45 Notes: 46 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 – General Fund 04 1020/1021 Human Resources/Front Desk DESCRIPTION OF ACTIVITY The Human Resources Department serves as a strategic partner in support of the City’s mission to promote a team philosophy within the organization and develop a quality workplace together. Our core services and competencies include recruitment and staffing, employee relations, organizational and employee development, safety and health programs, compensation and benefits, payroll, policy and procedure development and administration, and regulatory compliance. MAJOR OBJECTIVES FOR 2018 / 2019 • Review taxable fringe benefits • Analyze expansion of time and attendance systems • Initiate City-wide safety committee IMPACT MEASURES / PERFORMANCE INDICATORS ITEM Actual 2014 Actual 2015 Actual 2016 Projected 2017 Projected 2018 Projected 2019 PERFORMANCE INDICATORS Employment actions processed 470 403 430 440 440 440 New hires 177 192 194 200 200 200 Rehires 207 153 174 180 180 180 Other: promotion, transfer, status change, term 86 58 62 60 60 60 Employment applications processed 2,310 1,854 2,079 2,300 2,350 2,350 Checks generated 11,135 11,093 11,629 11,650 11,750 12,000 W-2s generated 690 712 729 735 745 750 Section 125 enrollment savings $26,373 $30,369 $34,323 $39,000 $43,500 $43,000 Benefit enrollments/changes processed Mid-year 71 53 77 75 75 75 New year open enrollment: medical/dental/life 138 234 105 287 100 100 1094-Cs generated 190 201 205 210 225 ITEM Actual 2014 Actual 2015 Actual 2016 Projected 2017 Projected 2018 Projected 2019 OUTCOME MEASURES Days to fill vacancies 67 58 48 50 50 50 Turnover rate Full-Time Regular 8.50% 4.86% 7.50% 4.50% 4.50% 4.50% Part-Time Regular 12.50% 12.00% 6.00% 10.00% 10.00% 10.00% Part-Time Liquor Operations 43.60% 31.43% 57.14% 30.00% 30.00% 30.00% Paid-on-Call Firefighters 9.33% 14.67% 10.67% 10.00% 10.00% 10.00% Performance review completion 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Health claims experience 81.00% 75.75% 110.32% 100.00% 100.00% 90.00% Safety metrics Workers' comp. experience modifier 0.83 0.89 0.89 1.01 1.01 0.90 Days away from work 353 101 77 75 75 75 Restricted days 139 313 310 300 300 300 Volunteer Engagement City-Wide Volunteer Hours 1,266 3,493 6,349 6,400 6,400 6,400 Equivalent Wages Value $25,320 $82,085 $153,265 $154,500 $154,500 $154,500 47 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0 DEPARTMENT SPECIALIST 1.0 1.0 1.0 1.0 1.0 1.0 HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0 Temporary Status Personnel Schedule – Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None Summary Budget Department 04 Human Resources 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 312,230 341,891 358,509 357,145 372,915 392,735 406,070 Emp. Benefits 98,813 110,628 120,463 121,185 123,575 130,345 135,715 Supplies 993 586 1,549 300 650 650 650 Contractual Serv.14,427 34,070 29,175 25,355 29,850 40,850 39,550 Training/Travel/Dues 7,136 5,651 4,014 5,270 5,480 5,545 5,795 Other Exp.9,961 15,475 21,756 21,550 29,200 32,300 32,300 Capital outlay - 1,750 - 443,559 508,301 535,466 530,805 563,420 602,425 620,080 Net addition to (use of ) general revenues (443,559) (508,301) (535,466) (530,805) (563,420) (602,425) (620,080) 2018 CAPITAL OUTLAY: None 48 City of Apple Valley Department Expense Summary Budget Years (2018-2019) HUMAN RESOURCES/FRONT DESK Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 309,001 339,056 357,233 356,505 178,182 374,570 374,570 389,340 389,340 6113 - OVERTIME-REGULAR EMPLOYEES 5,313 2,845 3,761 4,000 4,038 4,000 4,000 4,000 4,000 6121 - INSURANCE CASH BENEFIT 2,614 2,794 2,520 1,440 6122 - COMP REQUEST -4,699 -2,805 -6,005 -3,356 6123 - SALARY-OTHER 12,410 14,165 14,165 12,730 12,730 6105 - SALARIES AND WAGES 312,230 341,891 357,509 372,915 180,303 392,735 392,735 406,070 406,070 6138 - MEDICARE 4,470 4,912 5,079 5,380 2,585 5,695 5,695 5,890 5,890 6139 - FICA 19,111 21,004 21,718 22,995 11,052 24,350 24,350 25,160 25,160 6141 - PENSIONS-PERA 22,489 25,432 26,624 27,820 13,415 29,455 29,455 30,455 30,455 6142 - WORKERS COMPENSATION 1,886 1,896 1,880 2,100 986 2,275 2,275 2,425 2,425 6144 - LONG-TERM DISABILITY INSURANCE 839 883 971 1,020 333 1,070 1,070 1,105 1,105 6145 - MEDICAL INSURANCE 43,355 47,686 54,405 64,260 23,664 67,500 67,500 70,680 70,680 6146 - DENTAL INSURANCE 5,058 6,458 6,639 0 3,143 6147 - LIFE INSURANCE-BASIC 52 29 30 14 6148 - LIFE INSURANCE-SUPP/DEPEND 1,552 2,329 3,116 1,523 6125 - EMPLOYEE BENEFITS 98,813 110,628 120,463 123,575 56,714 130,345 130,345 135,715 135,715 6100 - TOTAL PERSONNEL SERVICES 411,042 452,519 477,973 496,490 237,018 523,080 523,080 541,785 541,785 6210 - OFFICE SUPPLIES 909 385 1,491 500 240 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 0 28 0 6215 - EQUIPMENT-PARTS 85 0 0 0 6229 - GENERAL SUPPLIES 0 201 29 150 60 150 150 150 150 6205 - SUPPLIES 993 586 1,549 650 300 650 650 650 650 6235 - CONSULTANT SERVICES 13,799 29,801 24,982 25,500 5,604 26,500 36,500 22,500 32,500 6238 - POSTAGE/UPS/FEDEX 101 20 0 50 0 50 50 50 50 6239 - PRINTING 435 475 420 500 0 500 500 500 500 6249 - OTHER CONTRACTUAL SERVICES 91 3,774 3,774 3,800 0 8,300 3,800 9,500 6,500 6230 - CONTRACTUAL SERVICES 14,427 34,070 29,175 29,850 5,604 35,350 40,850 32,550 39,550 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,976 3,342 1,467 2,500 715 2,500 2,500 2,500 2,500 6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,481 545 798 800 0 800 800 900 900 6277 - MILEAGE/AUTO ALLOWANCE 78 38 329 500 126 550 550 550 550 6278 - SUBSISTENCE ALLOWANCE 54 0 0 6280 - DUES & SUBSCRIPTIONS 1,601 1,673 1,420 1,680 1,107 1,845 1,845 1,845 1,845 6270 - TRNG/TRAVL/DUES/UNIF 7,136 5,651 4,014 5,480 1,948 5,695 5,695 5,795 5,795 6200 - TOTAL OPERATING COSTS 22,556 40,308 34,739 35,980 7,852 41,695 47,195 38,995 45,995 6399 - OTHER CHARGES 9,961 15,475 21,756 29,200 7,872 35,300 32,300 35,300 32,300 6301 - OTHER EXPENDITURES 9,961 15,475 21,756 29,200 7,872 35,300 32,300 35,300 32,300 6300 - TOTAL OTHER EXPENDITURES 9,961 15,475 21,756 29,200 7,872 35,300 32,300 35,300 32,300 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 1,750 762 6701 - TOTAL CAPITAL OUTLAY 0 0 0 1,750 762 6700 - TOTAL CAPITAL OUTLAY 0 0 0 1,750 762 443,559 508,301 534,467 563,420 253,504 600,075 602,575 616,080 620,080 49 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 04: HUMAN RESOURCES/FRONT DESK - 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 339,735 356,505 374,570 374,570 374,570 389,340 389,340 6111 Salary-Parttime - - - - - 6112 Salary-Seasonal Temp - - - - - 6113 Overtime - Reg 2,000 4,000 4,000 4,000 4,000 4,000 4,000 6123 Salaries - Other 15,410 12,410 14,165 14,165 14,165 12,730 12,730 6138 Medicare 5,180 5,380 5,695 5,695 5,695 5,890 5,890 6139 FICA 22,140 22,995 24,350 24,350 24,350 25,160 25,160 6141 Pension - PERA 26,785 27,820 29,455 29,455 29,455 30,455 30,455 6142 Work Comp Ins 1,835 2,100 2,275 2,275 2,275 2,425 2,425 6144 Long-term Disability Insurance 985 1,020 1,070 1,070 1,070 1,105 1,105 6145 Hospital & Life Insurance 64,260 64,260 67,500 67,500 67,500 70,680 70,680 Position Changes Total 478,330 496,490 523,080 523,080 523,080 541,785 541,785 6210 OFFICE SUPPLIES Miscellaneous 150 500 500 500 500 500 500 Total 150 500 500 500 500 500 500 6229 GENERAL SUPPLIES Miscellaneous 150 150 150 150 150 150 150 Total 150 150 150 150 150 150 150 6235 CONSULTANT SERVICES Staff Training and Development 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Short-term Disability case manager 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Other (Special Legal)4,000 8,000 6,000 5,000 15,000 5,000 15,000 Other (Special Selection)5,000 5,000 2,000 5,000 5,000 5,000 5,000 Miscellaneous Consultants Safety Consultant 3,000 4,500 4,500 4,500 4,500 4,500 4,500 Laserfiche Consultant 4,000 4,000 4,000 Total 20,000 25,500 24,500 26,500 36,500 22,500 32,500 6238 POSTAGE/UPS/FEDEX City Wide P.O. Box 505 - - - Courier/Other 50 50 50 50 50 50 50 Total 555 50 50 50 50 50 50 6239 PRINTING/PUBLISHING City Wide Recruitment (Ads etc.)1,000 500 500 500 500 500 500 General-recruitment brochures, apps - - - - Total 1,000 500 500 500 500 500 500 6249 OTHER CONTRACTUAL SERVICES NEOGov Software Maint 3,800 3,800 5,300 5,300 3,800 6,500 6,500 On-line benefits enrollment software - - 3,000 - 3,000 Total 3,800 3,800 5,300 8,300 3,800 9,500 6,500 6275 SCHOOL/CONF/EXP - LOCAL Staff Training and Development - - - - - - - Misc Workshops 2,000 2,500 2,500 2,500 2,500 2,500 2,500 Misc Meetings 750 - - - Total 2,750 2,500 2,500 2,500 2,500 2,500 2,500 6276 SCHOOL/CONF/EXP - OTHER Regional Conference - - - - - - - MPELRA Summer Conference 800 800 800 800 800 900 900 Total 800 800 800 800 800 900 900 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 50 500 550 550 550 550 Total 50 500 - 550 550 550 550 6280 DUES & SUBSCRIPTIONS N/MPELRA 200 200 200 200 200 200 200 IPMA-National 150 150 150 150 150 150 150 IPMA-Local chapter 25 25 25 25 25 25 25 APA-National 220 220 220 220 220 220 220 APA-Local chapter 50 50 50 50 50 50 50 SHRM 180 190 199 200 200 200 200 MN Safety Council 495 495 525 525 525 525 525 Misc Publications 350 350 475 475 475 475 475 Total 1,670 1,680 1,844 1,845 1,845 1,845 1,845 6399 OTHER CHARGES Recognition Program (1025-6399)3,500 5,000 5,000 5,000 5,000 5,000 5,000 Recognition Event (1025-6399)4,000 4,000 4,000 5,000 5,000 5,000 5,000 Employee Gatherings 200 200 200 200 200 200 200 Volunteer Coordinator Program 10,850 15,000 15,000 16,500 16,500 16,500 16,500 Wellness Program (To Self Ins Fund)- - 3,000 - 3,000 - Safety Committee 3,000 5,000 5,000 5,600 5,600 5,600 5,600 Total 21,550 29,200 29,200 35,300 32,300 35,300 32,300 6725 CAPITAL OUTLAY - OFFICE EQUIP Ergo workstation improvements - PB - 750 800 - - Chairs (2) - 1,000 1,000 - - Scanner for HR/Admin ancillary office 900 Total - 1,750 2,700 - - - - Total Net of Personnel 52,475 66,930 68,044 76,995 79,495 74,295 78,295 TOTAL EXPENSES 530,805 563,420 591,124 600,075 602,575 616,080 620,080 50 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 05 1030 Information Technology DESCRIPTION OF ACTIVITY The Information Technology division is responsible for enabling and enhancing efficient business processes through the adoption and management of technology-related resources. The division’s core services include user application support, workstation provisioning and management, wired and wireless network and infrastructure administration, software lifecycle management, security and risk management, telecommunications administration, print and media management, and backup and recovery services. MAJOR OBJECTIVES FOR 2018 The employees covered under this company provide the daily care and maintenance to the hardware, software, network infrastructure, and user support. In addition to the routine daily assignments, major goals for 2018 include: 1. Upgrade and replace approximately 50 desktop computer workstations as planned in the annual replacement cycle and lifecycle management plan. 2. Replace and upgrade network firewall. 3. Add additional network switches into server room. 4. Implement email archival system. 5. Replace server room UPS. 6. Upgrade and enhance wireless access system. 7. Assist various departments with line-of-business application implementations and upgrades. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 User accounts 380 350 360 365 365 Desktops and Laptops supported 270 278 280 284 284 Servers supported 32 32 30 32 32 Network nodes (firewalls, switches, APs, WLCs, bridges, etc.) 54 60 64 68 68 Facilities or sites supported 20 20 20 20 20 Number of printers, copiers, scanners, fax 90 80 80 80 80 Number of VoIP phones & devices 300 275 275 275 275 Software applications supported 130 130 144 148 154 Mobile devices supported 100 150 200 240 300 Size of weekly backups (GB) 3000 3300 4300 4800 5200 Help Desk requests resolved 860 954 990 1010 1030 51 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 IT Manager 1 1 1 1 1 Network Analyst -formerly Network Specialist 1 1 1 1 1 Systems Analyst -formerly PC Specialist 1 1 1 1 1 IT Specialist -formerly Support Technician 1 1 1 1 1 IT Support Technician 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 Summer IT Intern 0 0 1 0 0 BUDGET SUMMARY: Summary Budget Department 05 Information Technology 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 271,466 275,918 302,078 310,925 320,285 355,935 371,830 Emp. Benefits 85,601 90,157 98,434 107,045 108,520 112,215 118,485 Supplies 10,135 9,020 6,570 12,800 11,500 11,000 11,000 Contractual Serv.175,781 160,233 187,913 152,480 171,170 197,965 195,265 Repairs & Maint.6,404 7,060 10,319 7,000 9,000 12,600 12,600 Training/Travel/Dues 11,496 10,954 13,594 19,820 18,720 23,460 24,160 Other Exp.10,370 9,027 8,380 8,200 8,200 8,200 8,200 Capital outlay 89,680 105,367 50,245 126,900 145,200 115,100 169,000 Net addition to (use of) general revenues 660,934 667,735 677,533 745,170 792,595 836,475 910,540 CAPITAL OUTLAY: 2014 2015 2016 2017 2018 ADOPTED ADOPTED ADOPTED PROP PROP CAPITAL OUTLAY - OFFICE EQUIP Printer Replacements 6,000 - Server/Workstation Hardware Upgrades 54,000 54,000 59,000 56,000 56,000 Cisco Core Switch Replacement - - - 60,000 Cisco Networking Switch Upgrades/Replac 40,000 - - Cisco Ironport Web/Email Appliance - - - 11,200 Network Security/Firewall - - - 19,000 SAN (Storage Area Network)18,000 6,000 - 18,000 AMAG Card Access Software Upgrade - 4,400 - Cisco Wireless Access Points/Mgmt.4,800 4,800 6,400 6,400 Toughbook Laptop Replacement - 60,000 60,000 60,000 IT Server Racks & Furniture - - 1,500 Enhanced Endpoint Security Licenses - - 8,000 Sales tax savings (9,900) Total 112,900 129,200 126,900 145,200 149,400 52 City of Apple Valley Department Expense Summary Budget Years (2018-2019) INFORMATION TECHNOLOGY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 269,359 272,498 292,007 310,530 115,487 421,491 332,435 441,395 350,110 6112 - SALARY-SEASONAL TEMP 1,295 738 0 0 2,086 0 10,000 0 10,000 6113 - OVERTIME-REGULAR EMPLOYEES 108 2,303 10,126 2,000 4,369 2,000 2,000 2,000 2,000 6121 - INSURANCE CASH BENEFIT 703 420 0 360 6122 - COMP REQUEST 0 -42 -55 0 -41 6123 - SALARY-OTHER 7,755 11,500 11,500 9,720 9,720 6105 - SALARIES AND WAGES 271,466 275,918 302,078 320,285 122,260 434,991 355,935 453,115 371,830 6138 - MEDICARE 3,755 3,760 4,090 4,645 1,710 4,690 4,690 4,915 5,060 6139 - FICA 16,055 16,078 17,489 19,860 7,311 20,055 20,055 21,005 21,625 6141 - PENSIONS-PERA 19,166 20,607 20,241 24,020 8,986 24,260 24,260 25,410 25,410 6142 - WORKERS COMPENSATION 1,460 1,546 1,569 1,635 608 1,725 1,725 1,865 1,925 6144 - LONG-TERM DISABILITY INSURANCE 707 714 805 880 219 885 885 925 925 6145 - MEDICAL INSURANCE 40,132 43,079 49,868 57,480 17,395 60,600 60,600 63,540 63,540 6146 - DENTAL INSURANCE 3,720 4,277 4,344 0 1,714 6147 - LIFE INSURANCE-BASIC 39 21 23 9 6148 - LIFE INSURANCE-SUPP/DEPEND 568 74 4 86 6125 - EMPLOYEE BENEFITS 85,601 90,157 98,434 108,520 38,037 112,215 112,215 117,660 118,485 6100 - TOTAL PERSONNEL SERVICES 357,068 366,074 400,512 428,805 160,297 547,206 468,150 570,775 490,315 6210 - OFFICE SUPPLIES 234 764 0 1,000 238 1,000 1,000 1,000 1,000 6211 - SMALL TOOLS & EQUIPMENT 9,013 5,451 5,904 8,000 3,344 8,000 8,000 8,000 8,000 6215 - EQUIPMENT-PARTS 3 74 244 3 6229 - GENERAL SUPPLIES 885 2,732 422 2,000 47 2,000 2,000 2,000 2,000 6205 - SUPPLIES 10,135 9,020 6,570 11,000 3,632 11,000 11,000 11,000 11,000 6235 - CONSULTANT SERVICES 0 3,308 6,553 7,000 1,064 5,000 5,000 5,000 5,000 6237 - TELEPHONE/PAGERS 17,958 19,118 19,422 19,500 7,623 19,500 19,500 19,500 19,500 6238 - POSTAGE/UPS/FEDEX 0 0 0 100 0 800 100 800 800 6239 - PRINTING 86 28 0 0 0 6240 - CLEANING SERVICE/GARBAGE 125 210 341 600 0 600 600 600 600 6249 - OTHER CONTRACTUAL SERVICES 157,611 137,570 161,597 143,970 19,800 172,765 172,765 169,365 169,365 6230 - CONTRACTUAL SERVICES 175,781 160,233 187,913 171,170 28,487 198,665 197,965 195,265 195,265 6265 - REPAIRS-EQUIPMENT 6,404 7,060 10,319 9,000 4,996 12,600 12,600 12,600 12,600 6260 - REPAIRS AND MAINTENA 6,404 7,060 10,319 9,000 4,996 12,600 12,600 12,600 12,600 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 2,395 700 555 4,900 4,900 4,900 4,900 6276 - SCHOOLS/CONFERENCES/EXP OTHER 7,788 7,503 7,651 10,400 6,084 10,700 10,700 11,400 11,400 6277 - MILEAGE/AUTO ALLOWANCE 3,557 3,362 3,448 4,020 1,656 4,260 4,260 4,260 4,260 6278 - SUBSISTENCE ALLOWANCE 0 0 0 600 0 600 600 600 600 6280 - DUES & SUBSCRIPTIONS 150 89 99 3,000 0 3,000 3,000 3,000 3,000 6270 - TRNG/TRAVL/DUES/UNIF 11,496 10,954 13,594 18,720 8,295 23,460 23,460 24,160 24,160 6200 - TOTAL OPERATING COSTS 203,816 187,267 218,395 209,890 45,410 245,725 245,025 243,025 243,025 6310 - RENTAL EXPENSE 9,532 8,297 7,886 8,200 3,943 8,200 8,200 8,200 8,200 6333 - GENERAL-CASH DISCOUNTS 0 -3 0 0 6349 - LATE FEES/FINANCE CHARGES 3 522 84 344 6399 - OTHER CHARGES 835 210 410 0 6301 - OTHER EXPENDITURES 10,370 9,027 8,380 8,200 4,287 8,200 8,200 8,200 8,200 6300 - TOTAL OTHER EXPENDITURES 10,370 9,027 8,380 8,200 4,287 8,200 8,200 8,200 8,200 6725 - CAPITAL OUTLAY-OFFICE EQUIP 89,680 103,667 50,245 145,200 87,447 160,100 115,100 169,000 169,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 1,700 0 0 53 City of Apple Valley Department Expense Summary Budget Years (2018-2019) INFORMATION TECHNOLOGY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6701 - TOTAL CAPITAL OUTLAY 89,680 105,367 50,245 145,200 87,447 160,100 115,100 169,000 169,000 6700 - TOTAL CAPITAL OUTLAY 89,680 105,367 50,245 145,200 87,447 160,100 115,100 169,000 169,000 660,934 667,735 677,532 792,095 297,440 961,231 836,475 991,000 910,540 54 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 297,655 310,530 270,000 309,945 309,945 327,060 327,060 New Position 2018 - Includes Total Compensation 89,059 91,285 - IT Staffing Position Upgrade Reorg 22,487 22,490 23,049 23,050 6112 Salary-Seasonal Temp (Intern)10,000 10,000 6113 Overtime - Reg 2,000 2,000 8,500 2,000 2,000 2,000 2,000 6123 Salaries - Other 11,270 7,755 - 11,500 11,500 9,720 9,720 6138 Medicare 4,505 4,645 4,041 4,690 4,690 4,915 5,060 6139 FICA 19,275 19,860 17,278 20,055 20,055 21,005 21,625 6141 Pension - PERA 23,315 24,020 20,897 24,260 24,260 25,410 25,410 6142 Work Comp Ins 1,615 1,635 1,422 1,725 1,725 1,865 1,925 6144 Long-term Disability Insurance 855 880 765 885 885 925 925 6145 Hospital & Life Insurance 57,480 57,480 50,007 60,600 60,600 63,540 63,540 Total 417,970 428,805 372,910 547,206 468,150 570,775 490,315 6210 OFFICE SUPPLIES Miscellaneous Supplies 1,800 1,000 700 1,000 1,000 1,000 1,000 Total 1,800 1,000 700 1,000 1,000 1,000 1,000 6211 SMALL TOOLS & EQUIPMENT Miscellaneous Equipment 9,000 8,000 8,000 8,000 8,000 8,000 8,000 Total 9,000 8,000 8,000 8,000 8,000 8,000 8,000 6229 GENERAL SUPPLIES Miscellaneous Technology Items 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6235 CONSULTANT SERVICES Miscellaneous - 2,000 2,000 2,000 2,000 2,000 2,000 LOGIS - 5,000 3,000 3,000 3,000 3,000 3,000 Total - 7,000 5,000 5,000 5,000 5,000 5,000 6237 TELEPHONE/PAGERS Cellular Phones or Stipends 2,900 3,000 2,500 3,000 3,000 3,000 3,000 Mobile Wireless Data 500 500 500 500 500 500 500 Primary Interface (Zayo/Frontier)16,000 16,000 16,000 16,000 16,000 16,000 16,000 Total 19,400 19,500 19,000 19,500 19,500 19,500 19,500 6238 POSTAGE/UPS/FEDEX Shipping 100 100 400 800 100 800 800 Total 100 100 400 800 100 800 800 6240 CLEANING/GARBAGE SERVICES Electronics Recycling 300 600 600 600 600 600 600 Total 300 600 600 600 600 600 600 6249 OTHER CONTRACTUAL SERVICES Cisco Smartnet Maintenance 10,500 10,500 10,500 11,000 11,000 11,000 11,000 Microsoft Software Licensing 48,000 54,700 54,700 54,700 54,700 54,700 54,700 Laserfiche Annual Maintenance 12,000 12,000 - 21,300 21,300 22,000 22,000 Email Filter Maintenance (3yr begin 2014, 2017)- 3,000 6,250 - - - - Web Filter Maintenance (3yr begin 2014)- 8,000 10,000 10,000 10,000 10,000 10,000 CommVault/Veeam Annual Maintenance 7,800 4,200 - - - 4,200 4,200 LANDesk Annual Maintenance 6,600 4,400 - - - - - AntiVirus Annual Maintenance 3,300 3,400 3,500 3,700 3,700 4,000 4,000 Vmware Annual Maintenance 4,600 - 4,600 4,600 4,600 4,600 SAN Annual Maintenance 7,000 - - - - - - Server Software Maint. (WebHelpDesk, Ninite, Hyena)1,500 1,500 1,600 1,600 1,600 2,000 2,000 ESRI Software Maintenance (6 license)3,400 6,400 6,400 6,400 6,400 6,400 6,400 Fiber Optic Locating Services (ISD196 + MPNexlevel)9,200 9,200 9,000 9,200 9,200 9,200 9,200 Hootsuite Annual Subscription 180 180 180 180 180 MailChimp Annual Subscription 360 360 360 360 360 360 360 Wufoo Annual Subscription 360 360 360 360 360 360 360 Wunderlist Annual Subscription 240 300 300 300 300 OET VPN Annual Subscription 265 265 265 265 265 Adobe Creative Cloud Subscription 360 600 600 600 600 600 600 Adobe Software Maintenance Subscription 2,700 2,700 2,700 2,700 Matrix Laser Care - Printer Maint. & Toner 4,000 2,000 2,000 - - - - Ricoh - Maintenance & Toner 300 150 - - - - - IP Phone System Annual Maintenance 6,000 4,100 17,500 17,500 17,500 17,500 17,500 KnowBe4 Security Training (via LOGIS)2,400 2,400 2,400 2,400 Mobile Device Management Subscription 3,000 5,500 9,000 12,000 12,000 12,000 12,000 Web Hosting - CivicPlus 4,400 4,600 4,600 4,600 4,600 4,600 4,600 Agenda Management - NovusAGENDA 9,000 9,000 9,000 9,000 9,000 9,000 9,000 Total 141,680 143,970 146,055 172,765 172,765 169,365 169,365 6265 REPAIRS - EQUIPMENT Konica-Minolta Service 6,200 8,200 9,000 10,000 10,000 10,000 10,000 HP Printer Managed Service 2,000 2,000 2,000 2,000 Other Not Contracted 800 800 600 600 600 600 600 Total 7,000 9,000 9,600 12,600 12,600 12,600 12,600 55 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL IT Technical Training - - - 2,500 2,500 2,500 2,500 Gov't/IT Workshops 400 900 400 900 900 900 900 End User Training (Office, Windows)- 3,000 2,400 1,500 1,500 1,500 1,500 Total 400 3,900 2,800 4,900 4,900 4,900 4,900 6276 SCHOOL/CONF/EXP - OTHER IT Symposium Gartner Conference 4,600 - - - WinConnections Training Conference 3,600 - - - VMworld/InterOp Training Conference 3,600 - - - National Tech Conferences - Mgr & Staff - 10,400 8,000 10,700 10,700 11,400 11,400 Total 11,800 10,400 8,000 10,700 10,700 11,400 11,400 6277 MILEAGE ALLOWANCE IT Mgr Car Allowance ($275 per month)3,300 3,300 3,300 3,300 3,300 3,300 3,300 IT Staff Mileage Remibursement ($20/each per mon 720 720 300 960 960 960 960 Total 4,020 4,020 3,600 4,260 4,260 4,260 4,260 6278 SUBSISTANCE ALLOWANCE 600 600 400 600 600 600 600 Total 600 600 400 600 600 600 600 6280 DUES & SUBSCRIPTIONS Computer Based Training Nuggets Subscription 3,000 - - 3,000 3,000 3,000 3,000 Total 3,000 - - 3,000 3,000 3,000 3,000 6310 RENTAL EXPENSE Multifunction Copiers (Municipal Center)8,200 8,200 8,000 8,200 8,200 8,200 8,200 Total 8,200 8,200 8,000 8,200 8,200 8,200 8,200 6725 CAPITAL OUTLAY - OFFICE EQUIP Server/Workstation Hardware Upgrades 59,000 56,000 56,000 56,000 56,000 56,000 56,000 Cisco Core Switch Replacement - - - - - 60,000 60,000 Cisco Networking Switch Upgrades/Replacements - - 16,000 16,000 Cisco Ironport Web/Email Appliance - 11,200 3,300 - - - - Network Security/Firewall/VPN - - 12,000 12,000 SAN (Storage Area Network)- 18,000 18,000 - - 45,000 45,000 AMAG Card Access Software Upgrade - - - - Cisco Wireless Access Points/Mgmt.6,400 - 2,500 6,400 6,400 8,000 8,000 Vehicle Laptop Replacement 60,000 60,000 100,000 - - IT Server Racks & Furniture 1,500 - 2,000 - - UPS Replacement 45,000 - Enhanced Endpoint Security Licenses - - 8,000 8,000 Email Archive Appliance 16,700 16,700 Total 126,900 145,200 181,800 160,100 115,100 169,000 169,000 Total Net Non-Personnel 336,200 363,490 395,955 414,025 368,325 420,225 420,225 TOTAL EXPENSES 754,170 792,295 768,865 961,231 836,475 991,000 910,540 56 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 16 1060 General Government Buildings DESCRIPTION OF ACTIVITY General Government Buildings reflects the expenses required to operate and maintain the Apple Valley Municipal Center, which includes both the City Hall portion and the Police Facility portion of the building. The City Hall portion provides Class A office space for Administration, City Council, City Clerk, Human Resources, Finance, Fire, Information Technology, Building Inspections, Community Development, Engineering, and Cable TV functions. It also serves as the main location for the City’s public meetings including the City Council and Planning Commission. The Police Facility portion provides office space for the Patrol, Investigations, Records, and Administration functions. It contains secured spaces for the processing, temporary holding, and questioning of criminal suspects. MAJOR OBJECTIVES FOR 2018 The employees covered under this company provide the daily care and maintenance to the building and grounds. Contractual services are utilized for tasks that can’t be performed by the employees. 1. Evaluate maintenance practices and work assignments for improved efficiency and potential cost savings. 2. Develop duty rotation to provide optimum maintenance. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Buildings 1 1 1 1 1 1 Number of Total Sq. Ft. 73,500 73,500 73,500 73,500 73,500 73,500 Number of Finished Sq. Ft. 66,239 66,239 66,239 66,239 66,239 66,239 Number of Restrooms 12 12 12 12 12 12 Number of Locker/ Shower 4 4 4 4 4 4 Number of Snow/ Ice Events 50 29 40 40 40 40 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Maintenance Worker II 2 2 2 2 2 2 57 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None Summary Budget Department 16 General Government Buildings 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Vending Commissions 644 495 2,560 696 3,000 3,000 3,000 644 495 2,560 696 3,000 3,000 3,000 Expenditures: Salaries & Wages 124,334 132,232 140,732 133,695 136,655 131,670 135,110 Emp. Benefits 47,481 49,498 49,623 51,160 49,450 51,600 53,645 Supplies 18,080 20,168 13,350 26,650 25,300 22,300 20,670 Contractual Serv.6,613 12,613 13,465 8,025 33,605 32,800 33,718 Utilities 101,382 93,715 80,741 99,000 90,000 81,500 85,300 Repairs & Maint.55,974 57,483 53,732 38,480 49,000 50,350 52,385 Training/Travel/Dues 844 796 548 750 750 800 750 Other Exp.196 (15) (21) - - - - Items for resale 3,189 2,638 3,200 2,700 2,700 2,700 2,700 Capital outlay 2,556 2,556 81,391 2,620 2,620 2,620 2,620 Total Exp 360,649 371,684 436,761 363,080 390,080 376,340 386,898 Net Surplus (deficit)(360,005) (371,189) (434,201) (362,384) (387,080) (373,340) (383,898) 2018 CAPITAL OUTLAY VERF Charges for Pool Vehicle $ 2,620 2019 CAPITAL OUTLAY Server Room Back-up Cooling $ 40,000 PD Training Room Reconfiguration $ 50,000 MC Re-carpeting $200,000 (Included in Muni Building Fund) VERF Charges for Pool Vehicle $ 2,620 58 City of Apple Valley Department Expense Summary Budget Years (2018-2019) GENERAL GOVERNMENT BUILDINGS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 113,806 123,231 133,943 128,700 61,650 123,340 123,340 126,700 126,700 6111 - SALARY PART-TIME 0 6113 - OVERTIME-REGULAR EMPLOYEES 14,484 13,117 8,652 5,000 3,694 5,000 5,000 5,000 5,000 6121 - INSURANCE CASH BENEFIT 0 0 540 360 6122 - COMP REQUEST -3,956 -4,116 -2,403 -1,398 6123 - SALARY-OTHER 2,955 3,330 3,330 3,410 3,410 6105 - SALARIES AND WAGES 124,334 132,232 140,732 136,655 64,306 131,670 131,670 135,110 135,110 6138 - MEDICARE 1,739 1,829 1,972 1,835 916 1,910 1,910 1,960 1,960 6139 - FICA 7,437 7,820 8,434 7,850 3,915 8,165 8,165 8,375 8,375 6141 - PENSIONS-PERA 9,030 9,555 9,435 9,500 4,796 9,875 9,875 10,135 10,135 6142 - WORKERS COMPENSATION 4,206 5,431 5,624 5,315 2,626 5,500 5,500 5,815 5,815 6144 - LONG-TERM DISABILITY INSURANCE 308 301 319 350 110 350 350 360 360 6145 - MEDICAL INSURANCE 21,999 22,380 20,993 24,600 8,656 25,800 25,800 27,000 27,000 6146 - DENTAL INSURANCE 1,578 1,936 1,936 1,000 6147 - LIFE INSURANCE-BASIC 22 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 1,162 235 899 960 6125 - EMPLOYEE BENEFITS 47,481 49,498 49,623 49,450 22,985 51,600 51,600 53,645 53,645 6100 - TOTAL PERSONNEL SERVICES 171,815 181,730 190,355 186,105 87,291 183,270 183,270 188,755 188,755 6210 - OFFICE SUPPLIES 2 15 79 0 10 6211 - SMALL TOOLS & EQUIPMENT 1,750 1,469 587 750 3,663 750 750 750 750 6212 - MOTOR FUELS/OILS 696 1,632 256 3,500 133 3,500 3,500 2,920 1,920 6215 - EQUIPMENT-PARTS 1,603 543 16 250 436 250 250 200 200 6216 - VEHICLES-TIRES/BATTERIES 43 0 0 0 6229 - GENERAL SUPPLIES 13,986 16,508 12,412 20,800 6,611 20,800 17,800 20,800 17,800 6205 - SUPPLIES 18,080 20,168 13,350 25,300 10,853 25,300 22,300 24,670 20,670 6235 - CONSULTANT SERVICES 104 102 19 125 40 125 125 100 100 6237 - TELEPHONE/PAGERS 1,673 2,403 2,107 2,380 1,214 2,480 2,480 2,550 2,550 6238 - POSTAGE/UPS/FEDEX 33 0 0 6240 - CLEANING SERVICE/GARBAGE 2,632 2,484 2,504 31,100 7,686 19,942 19,940 20,810 20,810 6249 - OTHER CONTRACTUAL SERVICES 2,204 7,591 8,836 1,796 10,258 10,255 10,258 10,258 6230 - CONTRACTUAL SERVICES 6,613 12,613 13,465 33,605 10,736 32,805 32,800 33,718 33,718 6255 - UTILITIES-ELECTRIC 59,586 65,617 54,069 62,000 25,745 65,000 54,000 57,300 57,300 6256 - UTILITIES-NATURAL GAS 38,660 26,257 24,426 25,000 17,603 30,000 25,000 26,500 25,500 6257 - UTILITIES-PROPANE/WATER/SEWER 3,136 1,841 2,246 3,000 460 2,500 2,500 2,500 2,500 6250 - UTILITIES 101,382 93,715 80,741 90,000 43,808 97,500 81,500 86,300 85,300 6265 - REPAIRS-EQUIPMENT 1,262 170 1,901 100 0 1,250 1,250 1,500 1,500 6266 - REPAIRS-BUILDING 54,712 57,313 51,481 48,900 27,551 49,100 49,100 50,885 50,885 6269 - REPAIRS-OTHER 350 0 6260 - REPAIRS AND MAINTENA 55,974 57,483 53,732 49,000 27,551 50,350 50,350 52,385 52,385 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 360 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 0 40 15 20 6281 - UNIFORM/CLOTHING ALLOWANCE 484 756 533 750 177 800 800 750 750 6270 - TRNG/TRAVL/DUES/UNIF 844 796 548 750 197 800 800 750 750 6200 - TOTAL OPERATING COSTS 182,893 184,774 161,837 198,655 93,145 206,755 187,750 197,823 192,823 6310 - RENTAL EXPENSE -14 -243 -243 -248 6330 - SALES/USE TAX 24 0 0 0 6333 - GENERAL-CASH DISCOUNTS -54 -12 -18 -9 6399 - OTHER CHARGES 240 240 240 100 59 City of Apple Valley Department Expense Summary Budget Years (2018-2019) GENERAL GOVERNMENT BUILDINGS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6301 - OTHER EXPENDITURES 196 -15 -21 -156 6300 - TOTAL OTHER EXPENDITURES 196 -15 -21 -156 6540 - TAXABLE MISC FOR RESALE 3,189 2,626 3,200 1,382 6545 - NON-TAXABLE MISC FOR RESALE 0 12 0 2,700 0 2,700 2,700 2,700 2,700 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,189 2,638 3,200 2,700 1,382 2,700 2,700 2,700 2,700 6500 - TOTAL EXPENDITURES 3,189 2,638 3,200 2,700 1,382 2,700 2,700 2,700 2,700 6715 - CAPITAL OUTLAY-BUILDINGS 0 0 78,771 0 50,517 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 828 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0 6745 - VERF CHARGES 2,556 2,556 2,620 2,620 1,310 2,620 2,620 2,620 2,620 6701 - TOTAL CAPITAL OUTLAY 2,556 2,556 81,391 2,620 52,655 2,620 2,620 2,620 2,620 6700 - TOTAL CAPITAL OUTLAY 2,556 2,556 81,391 2,620 52,655 2,620 2,620 2,620 2,620 360,648 371,683 436,762 390,080 234,317 395,345 376,340 391,898 386,898 60 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 115,820 128,700 128,700 123,340 123,340 126,700 126,700 Add FT Employee (All Benefits Included)- - - 6111 Seasonal employee in place of mowing 10,000 - - - - 6113 Overtime - Reg 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6123 Salaries - Other 2,875 2,955 2,955 3,330 3,330 3,410 3,410 6138 Medicare 1,795 1,835 1,835 1,910 1,910 1,960 1,960 6139 FICA 7,670 7,850 7,850 8,165 8,165 8,375 8,375 6141 Pension - PERA 9,275 9,500 9,500 9,875 9,875 10,135 10,135 6142 Work Comp Ins 4,720 5,315 5,315 5,500 5,500 5,815 5,815 6144 Long-term Disability Insurance 340 350 350 350 350 360 360 6145 Hospital & Life Insurance 27,360 24,600 24,600 25,800 25,800 27,000 27,000 Position Changes Total 184,855 186,105 186,105 183,270 183,270 188,755 188,755 6211 SMALL TOOL & EQUIPMENT Miscellaneous 500 750 4,000 750 750 750 750 Total 500 750 4,000 750 750 750 750 6212 MOTOR FUELS/OILS City Hall Van (moved from Comm Dev)1,100 1,000 420 1,000 1,000 420 420 Emergency Generator 4,000 2,500 2,500 2,500 2,500 2,500 1,500 Total 5,100 3,500 2,920 3,500 3,500 2,920 1,920 6215 EQUIPMENT - PARTS 250 250 150 250 250 200 200 Trend Adjustment - - - - Total 250 250 150 250 250 200 200 6229 GENERAL SUPPLIES Cleaning supplies, hardware, bulbs,17,000 17,000 14,100 17,000 14,000 17,000 14,000 filters, paper products, landscape items, Furniture-misc 3,800 3,800 3,800 3,800 3,800 3,800 3,800 Total 20,800 20,800 17,900 20,800 17,800 20,800 17,800 6235 CONSULTANT SERVICES Drug & hearing testing, immunizations 125 125 100 125 125 100 100 Total 125 125 100 125 125 100 100 6237 TELEPHONE/PAGERS Mobile Frontier analog lines 1,720 2,000 2,055 2,100 2,100 2,100 2,100 Cable boxes 380 380 445 380 380 450 450 Trend Adjustment - - - - Total 2,100 2,380 2,500 2,480 2,480 2,550 2,550 6240 C. SERVICE/GARBAGE REMOVAL Trash Removal 1,850 2,000 2,400 2,000 2,000 2,450 2,450 Rug Service 450 600 525 700 700 600 600 Additional Contract Cleaning& Mowing Su - 25,000 25,000 25,000 Move Mowing to 6249 (25,000) (25,000) Restroom Cleaning 16,740 17,242 17,240 17,760 17,760 Lektreiver Maintenance 1,000 1,000 1,000 1,000 1,000 Move Lektreiver to 6285 (1,000) (1,000) Fire Alarm Testing/ Monitoring 2,500 2,500 2,500 2,500 Move Fire Alarm to 6249 2,500 2,500 (2,500) (2,500) Total 8,300 33,600 20,665 19,942 19,940 20,810 20,810 6249 Contract Services Fire Alarm Monitoring - - 250 250 250 250 250 Fire Alarm Testing 1,500 1,500 1,500 1,500 1,500 Lawn Maintenance and Mowing 5,000 5,000 5,000 5,000 5,000 Pest Control 340 340 340 340 340 Other - 3,168 3,168 3,165 3,168 3,168 Total - - 10,258 10,258 10,255 10,258 10,258 6255 UTILITIES - ELECTRIC Municipal Center 65,000 62,000 54,000 65,000 54,000 57,300 57,300 Trend Adjustment - - - - Total 65,000 62,000 54,000 65,000 54,000 57,300 57,300 6256 UTILITIES - NATURAL GAS Municipal Center 32,000 25,000 25,000 30,000 25,000 26,500 25,500 Trend Adjustment - - - - - - - Total 32,000 25,000 25,000 30,000 25,000 26,500 25,500 6257 UTILITIES - OTHER Municipal Center 2,000 3,000 2,500 2,500 2,500 2,500 2,500 Trend Adjustment - - - - - - - Total 2,000 3,000 2,500 2,500 2,500 2,500 2,500 6265 REPAIRS - EQUIPMENT Security, generator, and other repair 900 100 500 250 250 500 500 Lektreiver Maintenance 1,000 1,000 1,000 1,000 1,000 Trend Adjustment - - - - Total 900 100 1,500 1,250 1,250 1,500 1,500 61 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS / MAINT- BUILDINGS HVAC Repairs 11,000 20,000 20,000 20,000 20,000 20,000 20,000 HVAC Routine Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Data/ Security/ Fire Suppression 2,450 2,150 2,150 2,150 2,150 2,150 2,150 Electrical 2,000 1,750 750 1,750 1,750 1,750 1,750 Elevator 6,530 6,800 7,968 7,000 7,000 8,785 8,785 General Interior 3,000 3,000 14,000 3,000 3,000 3,000 3,000 General Exterior and Roof 500 1,500 - 1,500 1,500 1,500 1,500 Other (includes generator service etc.)1,000 3,000 - 3,000 3,000 3,000 3,000 Window Cleaning 1,100 700 700 700 700 700 700 Total 37,580 48,900 55,568 49,100 49,100 50,885 50,885 6281 UNIFORM/CLOTHING ALLOWANCE Uniform Allowance 750 750 750 800 800 750 750 Total 750 750 750 800 800 750 750 6545 NON - TAXABLE MISC 4 RESALE Pop and Juice 2,700 2,700 2,700 2,700 2,700 2,700 2,700 Total 2,700 2,700 2,700 2,700 2,700 2,700 2,700 6715 CAPITAL OUTLAY - BUILDINGS PD HVAC - - to Muni Bldg FD to Muni Bldg FD 19 Area Chair Replacements - - - - Bathroom counter replacement - 10,000 - - Bathroom counter replacement (to Muni Bld - (10,000) - - Server Room Backup Cooling $40,000 - - - - - - PD Training Room Reconfig $50,000 - - MC Recarpet $200,000 - - - - - - Total - - - - - - - 6745 VEHICLE REPLACEMENT FUND VERF 2,620 2,620 2,620 2,620 2,620 2,620 2,620 Total 2,620 2,620 2,620 2,620 2,620 2,620 2,620 Total Net of Personnel 180,725 206,475 203,131 212,075 193,070 203,143 198,143 TOTAL EXPENSES 365,580$ 392,580$ 389,236$ 395,345$ 376,340$ 391,898$ 386,898$ 62 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 08 1035 Finance DESCRIPTION OF ACTIVITY Finance is responsible for processing monetary transactions in accordance with Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Transactions include accounts payable, accounts receivable, investing, special assessments and financial reporting. The finance function also accounts for the unallocated costs of office supplies within City Hall, postage and the postage machine. MAJOR OBJECTIVES FOR 2018/19 • Generate financial policies and procedures and offer guidance to other departments • Maintain the City’s Aaa Bond Rating • Implement efficiencies in the accounts payable function through A/P automation provided through LOGIS offerings. • Continued implementation of improvements in the Utility Billing area achieving additional efficiencies. • Work with the utilities department in the implementation of the meter change out programs and implementing a switch to monthly utility billing. • Improve the monthly interim reporting • Implement the JD Edwards Fixed Assets module for remaining funds • Implement improve online capabilities for online utility billing • Continued monitoring and analysis of outstanding debt • Monitor TIF Fund status • Provide the financial support to evaluate funding needs and issue debt instruments as needed • Participate in the GFOA’s Certificate of Achievement program for the Annual Financial report and the Operating Budget IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Accounts payable checks 6894 7586 7541 7700 7700 7700 Purchase Orders Issued 270 189 118 250 250 250 A/R Invoices Processed 380 612 444 550 550 550 Receipts Processed 2315 2482 2462 2400 2400 2400 Investment return 3.4% 1.8% 1.5% 1.7% 1.7% 1.7% Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa S & P Rating - AAA AAA AAA AAA AAA Office Supplies $ 37,240 $ 38,960 $ 38,260 $ 40,585 $ 40,340 $ 41,240 General City Hall Office Supplies included within Finance Department 63 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Finance Director 1 1 1 1 1 1 Assistant Fin. Director 1 1 1 1 1 1 Finance Analyst - 1 1 1 1 1 Accountant I 1 1 1 1 1 1 Accounting Technician 2 1 - - - - - Accounting Technician 1 1 1 1 1 1 1 Summary Budget Department 08 Finance 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Mgmt Fee 100,000 105,000 110,000 110,000 120,000 124,000 124,000 Charge to Construction Funds - - - 52,500 69,200 69,200 69,200 Asssment Searches - - 100,000 105,000 110,000 162,500 189,200 193,200 193,200 Expenditures: Salaries & Wages 341,940 353,316 361,046 432,460 447,945 465,290 486,740 Emp. Benefits 104,162 106,836 109,715 141,205 140,880 147,380 154,025 Supplies 7,214 10,590 7,406 11,770 10,620 11,470 11,870 Contractual Serv.23,051 21,994 32,394 32,050 29,050 31,200 31,700 Repairs & Maint.231 - - 250 - - - Training/Travel/Dues 4,624 6,575 4,663 7,770 7,935 8,315 9,090 Other Exp.8,268 36,768 8,117 5,390 5,250 5,290 5,290 Visa / bank charges - - - Capital outlay 2,050 - - - Total Expenses 489,490 538,128 523,341 630,895 641,680 668,945 698,715 Net addition to (use of) general revenues (389,490) (433,128) (413,341) (468,395) (452,480) (475,745) (505,515) 2018 / 2019 CAPITAL OUTLAY None 64 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FINANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 342,044 350,627 361,062 434,810 216,034 442,910 442,910 467,440 467,440 6112 - SALARY-SEASONAL TEMP 36 2,322 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 652 1,588 2,335 1,000 391 1,000 1,000 1,000 1,000 6121 - INSURANCE CASH BENEFIT 724 699 1,260 0 420 6122 - COMP REQUEST -1,516 -1,919 -3,612 0 -214 6123 - SALARY-OTHER 12,135 21,380 21,380 18,300 18,300 6105 - SALARIES AND WAGES 341,940 353,316 361,046 447,945 216,631 465,290 465,290 486,740 486,740 6138 - MEDICARE 4,708 4,855 4,953 6,495 2,930 6,745 6,745 7,055 7,055 6139 - FICA 20,131 20,757 21,178 27,305 12,527 28,260 28,260 29,185 29,185 6141 - PENSIONS-PERA 24,773 26,243 26,984 33,595 14,445 34,900 34,900 36,505 36,505 6142 - WORKERS COMPENSATION 2,042 1,937 1,859 2,475 1,063 2,695 2,695 2,905 2,905 6144 - LONG-TERM DISABILITY INSURANCE 938 917 985 1,230 329 1,280 1,280 1,335 1,335 6145 - MEDICAL INSURANCE 48,514 48,418 49,420 69,780 22,576 73,500 73,500 77,040 77,040 6146 - DENTAL INSURANCE 2,555 2,596 2,856 0 1,821 6147 - LIFE INSURANCE-BASIC 45 23 24 11 6148 - LIFE INSURANCE-SUPP/DEPEND 456 1,090 1,456 262 6125 - EMPLOYEE BENEFITS 104,162 106,836 109,715 140,880 55,964 147,380 147,380 154,025 154,025 6100 - TOTAL PERSONNEL SERVICES 446,102 460,152 470,761 588,825 272,595 612,670 612,670 640,765 640,765 6210 - OFFICE SUPPLIES 6,074 9,424 7,301 10,150 4,118 11,000 11,000 11,400 11,400 6211 - SMALL TOOLS & EQUIPMENT 298 860 0 250 860 250 250 250 250 6215 - EQUIPMENT-PARTS 68 169 78 120 0 120 120 120 120 6229 - GENERAL SUPPLIES 774 137 26 100 0 100 100 100 100 6205 - SUPPLIES 7,214 10,590 7,406 10,620 4,978 11,470 11,470 11,870 11,870 6235 - CONSULTANT SERVICES 438 0 0 0 0 6237 - TELEPHONE/PAGERS 0 0 40 0 6238 - POSTAGE/UPS/FEDEX 12,295 14,614 22,500 17,000 8,952 20,400 20,400 20,900 20,900 6239 - PRINTING 10,273 7,198 9,854 11,850 2,674 10,600 10,600 10,600 10,600 6240 - CLEANING SERVICE/GARBAGE 45 181 0 200 0 200 200 200 200 6249 - OTHER CONTRACTUAL SERVICES 0 6230 - CONTRACTUAL SERVICES 23,051 21,994 32,394 29,050 11,626 31,200 31,200 31,700 31,700 6265 - REPAIRS-EQUIPMENT 231 0 0 0 0 0 0 6260 - REPAIRS AND MAINTENA 231 0 0 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,087 1,248 573 880 301 900 900 900 900 6276 - SCHOOLS/CONFERENCES/EXP OTHER 751 3,407 2,330 4,645 2,317 4,865 4,865 4,865 5,615 6277 - MILEAGE/AUTO ALLOWANCE 452 229 305 200 54 400 400 400 400 6278 - SUBSISTENCE ALLOWANCE 0 250 0 250 300 300 300 300 300 6280 - DUES & SUBSCRIPTIONS 1,334 1,440 1,455 1,960 1,190 1,850 1,850 1,875 1,875 6270 - TRNG/TRAVL/DUES/UNIF 4,624 6,575 4,663 7,935 4,161 8,315 8,315 8,340 9,090 6200 - TOTAL OPERATING COSTS 35,120 39,159 44,463 47,605 20,765 50,985 50,985 51,910 52,660 6310 - RENTAL EXPENSE 5,226 5,063 5,103 5,250 2,552 5,290 5,290 5,290 5,290 6333 - GENERAL-CASH DISCOUNTS -29 -39 -28 -15 6349 - LATE FEES/FINANCE CHARGES 0 84 0 0 6350 - BANK FEES/CHARGES 0 0 0 0 0 6399 - OTHER CHARGES 3,071 31,660 3,041 0 2,000 6301 - OTHER EXPENDITURES 8,268 36,768 8,117 5,250 4,537 5,290 5,290 5,290 5,290 6300 - TOTAL OTHER EXPENDITURES 8,268 36,768 8,117 5,250 4,537 5,290 5,290 5,290 5,290 6401 - EXPENDITURES 0 0 0 0 65 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FINANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6400 - TOTAL EXPENDITURES 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 2,050 0 0 6701 - TOTAL CAPITAL OUTLAY 0 2,050 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 2,050 0 0 0 489,490 538,128 523,341 641,680 297,897 668,945 668,945 697,965 698,715 66 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND SALARIES 6110 Regular Employees 420,780 434,810 418,810 442,910 442,910 467,440 467,440 6111 Salary - Part time - - - - - - 6113 Overtime - Regular 500 1,000 500 1,000 1,000 1,000 1,000 6121 Insurance Cash Benefit - - - - - - 6122 Comp Request - - - - - - 6123 Salaries - Other 11,180 12,135 - 21,380 21,380 18,300 18,300 6138 Medicare 6,270 6,495 6,100 6,745 6,745 7,055 7,055 6139 FICA 26,545 27,305 26,800 28,260 28,260 29,185 29,185 6141 Pension - PERA 32,435 33,595 27,200 34,900 34,900 36,505 36,505 6142 Work Comp 2,225 2,475 2,380 2,695 2,695 2,905 2,905 6144 Long-term Disability Insurance 1,190 1,230 1,180 1,280 1,280 1,335 1,335 6145 Hospital & Life Insurance 72,540 69,780 62,000 73,500 73,500 77,040 77,040 Position Changes Total 573,665 588,825 544,970 612,670 612,670 640,765 640,765 6210 OFFICE SUPPLIES General Office Supplies 4,150 3,000 3,800 3,800 3,800 3,800 3,800 Copier Paper 7,150 6,150 6,900 6,900 6,900 7,000 7,000 Postage Machine Supplies - 1,000 600 300 300 600 600 Toner - - - - Total 11,300 10,150 11,300 11,000 11,000 11,400 11,400 6211 Small tools Miscellaneous 250 250 900 250 250 250 250 Total 250 250 900 250 250 250 250 6215 Equipment - Parts Phone Equip / Batteries 120 120 100 120 120 120 120 Total 120 120 100 120 120 120 120 6229 GENERAL SUPPLIES Miscellaneous 100 100 100 100 100 100 100 Headsets Total 100 100 100 100 100 100 100 6238 POSTAGE/UPS/FEDEX Postal Permits 250 275 225 250 250 250 250 Postage 19,500 16,625 20,000 20,000 20,000 20,500 20,500 Misc. Postage Charges 100 100 150 150 150 150 150 Total 19,850 17,000 20,375 20,400 20,400 20,900 20,900 6239 PRINTING/PUBLISHING Envelopes and Letterhead 5,200 5,200 3,800 3,800 3,800 3,800 3,800 Receipts, Requisitions, P.O.'s, etc.1,200 1,220 1,000 500 500 500 500 Printing, Inserts, etc.500 510 610 650 650 650 650 County Charge for T in T Notices 4,100 3,700 4,200 4,200 4,200 4,200 4,200 Publish Budget, Financial Report 1,200 1,220 1,000 1,450 1,450 1,450 1,450 Total 12,200 11,850 10,610 10,600 10,600 10,600 10,600 6240 CLEANING / GARBAGE Shredding - 200 100 200 200 200 200 Total - 200 100 200 200 200 200 6265 REPAIRS - EQUIPMENT Other Repairs 250 - - - - Total 250 - - - - - - 6275 SCHOOL/CONF/EXP - LOCAL Municipals 220 220 180 240 240 240 240 Mileage to Local Training 200 200 - 200 200 200 200 Other 50 50 550 50 50 50 50 State GFOA Conference/ Meetings 400 410 200 410 410 410 410 Total 870 880 930 900 900 900 900 6276 SCHOOL/CONF/EXP - OTHER LMC 50 50 50 50 50 50 50 Other Training - 400 400 700 700 700 700 GFOA Conference 3,200 2,765 2,320 2,565 2,565 2,565 2,565 MN GFOA Conference 1,400 1,430 1,430 1,550 1,550 1,550 2,300 Total 4,650 4,645 4,200 4,865 4,865 4,865 5,615 6277 MILEAGE ALLOWANCE Car Allowance / Mileage - - - - Miscellaneous 200 200 150 400 400 400 400 Total 200 200 150 400 400 400 400 6278 SUBSISTENCE National GFOA 250 250 300 300 300 300 300 Total 250 250 300 300 300 300 300 6280 Dues and Subscriptions National GFOA 340 500 350 350 350 375 375 GFOA - CAFR review 550 550 505 550 550 550 550 GFOA Subscription service (GASB Review)60 70 70 70 70 70 70 State GFOA 150 140 180 180 180 180 180 Books 100 100 120 100 100 100 100 MNCPA 300 300 290 300 300 300 300 MN CPA License 200 200 100 200 200 200 200 Sam's Club 100 100 95 100 100 100 100 Total 1,800 1,960 1,710 1,850 1,850 1,875 1,875 67 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND 6310 Rental Expense Postage Meter Maintenance 350 150 150 150 150 150 150 Postage Meter Lease 4,940 5,100 5,110 5,140 5,140 5,140 5,140 Total 5,290 5,250 5,260 5,290 5,290 5,290 5,290 6333 General Cash Discounts - - - - - Total - - - - - - - 6399 Other Charges AP Automation (incl 20% annual maint)- - AP Automation (scanners & maint)- - Ongoing maintenance charges in Data Processing Total - - - - - - - 6350 Bank Charges 100 - - - Total 100 - - - - - - 6349 Late Fees/ Finance Charges Total - - - - - - - Total Net of Personnel 57,230 52,855 56,035 56,275 56,275 57,200 57,950 TOTAL EXPENSES 630,895$ 641,680$ 601,005$ 668,945$ 668,945$ 697,965$ 698,715$ 68 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 09 1040 Data Processing DESCRIPTION OF ACTIVITY This business unit accounts for the unallocated costs associated with the LOGIS consortium and the JD Edwards finance software in use. Portions of the cost are allocated to the enterprise funds based on numbers of system users. MAJOR OBJECTIVES FOR 2018 • Fully implement the JDE fixed assets module for General Fixed Assets. • The budget increases for 2016 reflect an average increase of 5.8%, the individual modules increased at different rates but the largest increase is in the new Tungsten AP Automation module, an increase of 38%, or $3,040. In addition the Police Records system increased $6,358 or 6.8% for 2017. LOGIS is projecting increases of approximately 6.2% for 2018.These projected increases were included in the proposed 2017 and 2018 budget. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Adopted Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of JD Edwards Licenses / Users 11 11 11 11 11 11 Insight GL Inquiry Licenses 10 10 10 10 10 10 Summary Budget Department 09 Data Processing 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv.- - - - - Other Exp.198,675 214,021 252,042 248,015 260,463 243,935 241,395 Capital outlay - - - - - Net addition to (use of) general revenues 198,675 214,021 252,042 248,015 260,463 243,935 241,395 2018 /2019 CAPITAL OUTLAY None 69 City of Apple Valley Department Expense Summary Budget Years (2018-2019) DATA PROCESSING Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6230 - CONTRACTUAL SERVICES 0 0 0 0 0 6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 0 6200 - TOTAL OPERATING COSTS 0 0 0 0 0 6399 - OTHER CHARGES 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395 6301 - OTHER EXPENDITURES 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395 6300 - TOTAL OTHER EXPENDITURES 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395 198,675 214,021 252,042 260,463 114,752 290,570 243,935 288,910 241,395 70 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 09: DATA PROCESSING - 1040 COMPANY 1000: GENERAL FUND 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONE/PAGERS Phone line to Dakota County for - - - - parcel info - - - - Total - - - - - - - 6399 OTHER CHARGES LOGIS Charges - - - - OPEN GOV - Transparency Software - - - - AP Automation (incl. 20% annl maint.)- - - - - AP Automation (scanners & maint)450 350 350 350 350 375 375 PAY MODE / Wells Fargo Payment Mgr 1,320 - - - - Financial 48,200 49,555 49,555 51,685 51,685 53,495 53,495 AP AUTOMATION - Docusphere 7,890 10,930 10,930 11,380 11,380 11,780 11,780 HR / Payroll / ESS 62,460 65,626 65,625 67,790 67,790 70,165 70,165 utility Billing 86,280 93,585 93,585 96,935 96,935 100,325 100,325 Police Mobiles 31,755 33,920 33,920 36,970 36,970 38,265 38,265 Fire Mobiles 4,470 4,626 4,625 4,925 4,925 5,095 5,095 Police records 93,745 100,103 100,105 107,915 107,915 111,690 111,690 Permits & Inspections 26,800 27,939 27,940 32,900 32,900 30,160 30,160 Code Enforcement / ePermits 3,360 3,360 3,360 3,480 3,480 3,480 3,480 Managed Services - Hosted Servers 7,250 7,250 7,760 7,760 internet 17,330 18,125 18,125 18,810 18,810 19,470 19,470 System Development - UB 6,120 6,550 System Development - Bldg Insp 1,960 2,100 System Development - Other 24,500 26,449 26,450 27,015 27,015 28,810 17,330 Water Sewer (153,335) (163,660) (163,660) (173,020) (175,100) (179,695) (181,920) Liquor (10,415) (11,340) (11,340) (12,365) (11,640) (12,910) (12,130) Ice Arena (3,335) (3,985) (3,985) (4,330) (4,100) (4,520) (4,260) Direct bill to Bldg Insp (45,590) (43,500) Additional services by hour 2,700 800 800 800 800 800 800 State of MN WAN access 3,840 4,080 4,080 4,080 4,080 4,365 4,365 Ban-koe Time clock 8,000 Total 248,015 260,463 260,465 290,570 243,935 288,910 241,395 Total Net of Personnel 248,015 260,463 260,465 290,570 243,935 288,910 241,395 TOTAL EXPENSES 248,015$ 260,463$ 260,465$ 290,570$ 243,935$ 288,910$ 241,395$ 71 Notes: 72 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 10 1045 Independent Audit DESCRIPTION OF ACTIVITY This business unit accounts for the General Fund’s share of the annual audit cost. Portions of the audit costs are also allocated to the enterprise funds. The City currently contracts with Malloy, Montague, Karnowski, Radosevich and Company P.A. (MMKR) from Minneapolis for the annual audit. In 2017, a 3 year engagement was entered into for the audit of the 2016 to 2018 financial statements, with work to be completed in 2017-2019. MAJOR OBJECTIVES FOR 2018 Work with the current auditor to address comments received regarding segregation of duties identified in the annual audit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Unqualified Opinion Received Yes Yes Yes Yes Yes Yes Single Audit Required on Federal Receipts No Yes No No No No Summary Budget Department 10 Independent Audit 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Services 13,138 15,685 13,647 13,100 13,500 13,900 13,320 Total Exp 13,138 15,685 13,647 13,100 13,500 13,900 13,320 Net addition to (use of) general revenues 13,138 15,685 13,647 13,100 13,500 13,900 13,320 2018 /2019 CAPITAL OUTLAY: None 73 City of Apple Valley Department Expense Summary Budget Years (2018-2019) INDEPENDENT AUDIT Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6235 - CONSULTANT SERVICES 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320 6230 - CONTRACTUAL SERVICES 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320 6200 - TOTAL OPERATING COSTS 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320 13,138 15,685 13,647 13,500 11,249 13,200 13,900 13,320 13,320 74 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 10: INDEPENDENT AUDIT - 1045 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Audit Fee 13,100 13,500 13,025 13,200 13,900 13,320 13,320 Total 13,100 13,500 13,025 13,200 13,900 13,320 13,320 Total Net of Personnel 13,100 13,500 13,025 13,200 13,900 13,320 13,320 TOTAL EXPENSES 13,100$ 13,500$ 13,025$ 13,200$ 13,900$ 13,320$ 13,320$ 75 Notes: 76 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 14 1050 & 1055 Legal Services DESCRIPTION OF ACTIVITY Legal covers the City’s activities related to civil matters and criminal prosecution. The City utilizes the services of a private law firm for these services. The firm provides a retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged to defend against lawsuits, to prepare special projects where it is appropriate for the project to potentially pay for the legal expense, and to appeal criminal cases. Additional reimbursable expenses are also charged against this account. MAJOR OBJECTIVES FOR 2018 Provide high quality civil legal counsel and criminal prosecution services. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2018 Number of criminal cases reviewed 306 287 265 Number of formal complaints issued 227 224 200 Number of cases opened 686 670 710 n/a – past data not readily available Key: • Number of criminal cases reviewed means the number of cases the City forwarded to the City Attorney for review for formal charging. • Number of formal complaint issued means the number of cases reviewed that resulted in a formal complaint charge. • Number of cases opened means a file was opened for any misdemeanor and gross misdemeanor offense. The City Attorney also opens files for petty misdemeanors with court trials. • In 2016, cases reviewed and the number of formal complaints decreased due to officers being able to issue more citations for the violations without our involvement. This is often the result of the nature of the offense, combined with fewer demands by defendants for formal complaints. Though there may be less involvement by our attorneys at an earlier stage in prosecuting, the total number of incidents being added to the court docket and being prosecuted increased. 77 Summary Budget Department 14 Legal Services 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Court Fines 234,843 222,554 271,722 270,000 275,400 275,400 275,400 234,843 222,554 271,722 270,000 275,400 275,400 275,400 Expenditures: Contractual Serv.495,492 520,501 518,521 509,580 529,986 532,990 547,930 Total Exp 495,492 520,501 518,521 509,580 529,986 532,990 547,930 Net provision to (use of ) general revenues (260,649) (297,947) (246,799) (239,580) (254,586) (257,590) (272,530) 2018 CAPITAL OUTLAY: None 78 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LEGAL SERVICES Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6105 - SALARIES AND WAGES 0 0 0 0 6125 - EMPLOYEE BENEFITS 0 0 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 0 0 6231 - LEGAL SERVICES 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930 6230 - CONTRACTUAL SERVICES 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930 6200 - TOTAL OPERATING COSTS 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930 495,492 520,501 518,521 529,986 249,933 544,491 532,990 547,930 547,930 79 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 14: LEGAL SERVICES- 1050 / 1055 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADM DEPT ADM ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM 6231 CONSULTANT SERVICES General Legal Retainer 160,990 164,524 164,524 169,460 169,460 174,543 174,543 Police Legal Retainer 312,090 318,962 318,962 328,531 328,530 338,387 338,387 General Legal-Nonretainer 26,500 36,500 27,000 36,500 27,000 27,000 27,000 Police Legal-Nonretainer 10,000 10,000 8,000 10,000 8,000 8,000 8,000 Total 509,580 529,986 518,486 544,491 532,990 547,930 547,930 6249 OTHER CONTRACTUAL SERVICES (reimburseable expenses) General - - - - Police - - - - Total - - - - - - - Total Net of Personnel 509,580 529,986 518,486 544,491 532,990 547,930 547,930 TOTAL EXPENSES 509,580$ 529,986$ 518,486$ 544,491$ 532,990$ 547,930$ 547,930$ 80 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 15 1100 Community Development DESCRIPTION OF ACTIVITY The Community Development Department is responsible for short and long term community and project based planning, the planning and zoning review process, code compliance, and economic development. The department promotes, evaluates and monitors commercial development and redevelopment, primarily in the established downtown; industrial development in areas of the City guided by the Comprehensive Plan for job creation; housing development with a range of densities; and the evaluation of new approaches to development: mixed use and/or transit oriented development that creates value in live, work, shop and recreate environments. MAJOR OBJECTIVES FOR 2018 • Facilitate planning and development in established and emerging industrial, commercial, mixed use, transit oriented and neighborhood areas. • Implement the 2040 Comprehensive Plan Update process to completion. • Launch development at Orchard Place; formerly the active mining area. • Facilitate Economic Development Authority (EDA) opportunities to support development; consideration of job development tax increment tools, public/private partnerships, and business assistance as funds are available. • Further develop the “Great Neighborhood” program that enhances homes and neighborhood livability. • Foster positive business relationships, outreach, and collaboration. • Facilitate downtown development and redevelopment; priority areas include the quadrants of CR42 and Cedar Avenue. • Recommend and implement communication strategies that emphasize the Apple Valley brand and attract national and global business development interests. • Review and process subdivision, land use, conditional use, and ordinance modifications and facilitate development opportunities. • Issue economic development updates weekly. • Pursue federal, state, and regional resources and state legislative initiatives to support objectives. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Land Use Actions 57 68 63 60 60 60 Comm/Industrial Permits 114 183 98 110 110 110 Value of Comm/Industrial $17.9 mill $25.3 mill $25.6 mill $25 mill $25 mill $25 mill Residential Permits 71 134 140 120 120 120 Value of Residential $54.3 mill $56 mill $43.7 mill $60 mill $60 mill $60 mill Closed Sales-Residential 842 455 386 500 500 500 81 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Community Development Dir. 1 1 1 1 1 1 City Planner 1 1 1 1 1 1 Planner 2 2 2 2 2 2 Department Assistant 1 1 1 1 1 1 Summary Budget Department 15 Community Development 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES-PLAT 6,059 8,727 9,665 8,200 8,400 8,400 8,400 FEES-SPECIAL USE 416 844 1,780 2,430 2,430 2,430 2,430 FEES-REZONING 14,924 12,290 9,280 8,200 8,400 8,400 8,400 21,399 21,861 20,725 18,830 19,230 19,230 19,230 Expenditures: Salaries & Wages 433,921 451,617 399,942 455,145 459,535 481,905 506,940 Emp. Benefits 125,954 125,597 115,723 139,290 142,730 147,045 154,115 Supplies 933 536 1,683 900 900 1,400 900 Contractual Serv.33,118 58,473 28,669 70,800 95,300 80,900 26,900 Repairs & Maint.- - 2,084 325 425 425 425 Training/Travel/Dues 13,748 11,978 11,207 18,750 19,000 19,150 19,150 Other Exp.450 652 550 - - - - Capital outlay - - - - - - - Total Exp 608,124 648,853 559,858 685,210 717,890 730,825 708,430 Net addition to (use of) general revenues (586,725) (626,992) (539,133) (666,380) (698,660) (711,595) (689,200) 2018 CAPITAL OUTLAY None 82 City of Apple Valley Department Expense Summary Budget Years (2018-2019) COMMUNITY DEVELOPMENT Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 428,415 447,181 395,579 444,005 216,138 458,010 458,010 484,100 484,100 6113 - OVERTIME-REGULAR EMPLOYEES 3,376 3,917 4,183 3,000 1,844 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 2,130 519 180 540 6123 - SALARY-OTHER 12,530 20,895 20,895 19,840 19,840 6105 - SALARIES AND WAGES 433,921 451,617 399,942 459,535 218,522 481,905 481,905 506,940 506,940 6138 - MEDICARE 6,122 6,352 5,548 6,665 3,112 6,990 6,990 7,350 7,350 6139 - FICA 25,766 26,414 23,132 28,030 13,308 29,300 29,300 30,475 30,475 6141 - PENSIONS-PERA 31,361 31,675 29,037 34,465 16,349 36,145 36,145 38,020 38,020 6142 - WORKERS COMPENSATION 2,593 2,331 2,073 2,530 1,211 2,795 2,795 3,025 3,025 6144 - LONG-TERM DISABILITY INSURANCE 1,174 1,084 1,064 1,260 409 1,315 1,315 1,385 1,385 6145 - MEDICAL INSURANCE 52,892 51,735 50,730 69,780 26,371 70,500 70,500 73,860 73,860 6146 - DENTAL INSURANCE 4,246 4,802 4,036 2,286 6147 - LIFE INSURANCE-BASIC 56 27 26 14 6148 - LIFE INSURANCE-SUPP/DEPEND 1,743 1,177 78 650 6125 - EMPLOYEE BENEFITS 125,954 125,597 115,723 142,730 63,710 147,045 147,045 154,115 154,115 6100 - TOTAL PERSONNEL SERVICES 559,875 577,214 515,665 602,265 282,233 628,950 628,950 661,055 661,055 6210 - OFFICE SUPPLIES 512 373 316 500 34 1,000 1,000 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 0 1,152 0 6212 - MOTOR FUELS/OILS 0 0 0 0 0 6229 - GENERAL SUPPLIES 421 163 215 400 0 400 400 400 400 6205 - SUPPLIES 933 536 1,683 900 34 1,400 1,400 900 900 6231 - LEGAL SERVICES 0 714 0 0 0 6235 - CONSULTANT SERVICES 2,395 12,615 2,616 55,500 15,393 37,500 37,500 7,500 7,500 6238 - POSTAGE/UPS/FEDEX 0 0 0 124 6239 - PRINTING 1,204 5,470 448 3,200 968 3,200 3,200 3,200 3,200 6240 - CLEANING SERVICE/GARBAGE 0 215 180 0 111 6249 - OTHER CONTRACTUAL SERVICES 29,518 39,458 25,425 36,600 29,323 40,200 40,200 16,200 16,200 6230 - CONTRACTUAL SERVICES 33,118 58,473 28,669 95,300 45,919 80,900 80,900 26,900 26,900 6250 - UTILITIES 0 6265 - REPAIRS-EQUIPMENT 0 0 2,084 425 0 425 425 425 425 6260 - REPAIRS AND MAINTENA 0 0 2,084 425 0 425 425 425 425 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 3,917 2,573 2,599 5,400 2,246 5,400 5,400 5,400 5,400 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,368 1,075 599 3,500 0 3,500 3,500 3,500 3,500 6277 - MILEAGE/AUTO ALLOWANCE 3,532 3,284 3,735 4,300 1,887 4,300 4,300 4,300 4,300 6278 - SUBSISTENCE ALLOWANCE 0 200 0 750 0 750 750 750 750 6280 - DUES & SUBSCRIPTIONS 4,931 4,846 4,274 5,050 2,992 5,200 5,200 5,200 5,200 6270 - TRNG/TRAVL/DUES/UNIF 13,748 11,978 11,207 19,000 7,125 19,150 19,150 19,150 19,150 6200 - TOTAL OPERATING COSTS 47,799 70,987 43,643 115,625 53,077 101,875 101,875 47,375 47,375 6310 - RENTAL EXPENSE 450 652 550 600 6301 - OTHER EXPENDITURES 450 652 550 600 6300 - TOTAL OTHER EXPENDITURES 450 652 550 600 6745 - VERF CHARGES 0 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 608,124 648,853 559,858 717,890 335,910 730,825 730,825 708,430 708,430 83 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT - 1100 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 441,205 444,005 444,005 458,010 458,010 484,100 484,100 6111 Salary-Parttime - - - - - 6113 Salaries - Overtime 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 10,940 12,530 12,530 20,895 20,895 19,840 19,840 6138 Medicare 6,600 6,665 6,665 6,990 6,990 7,350 7,350 6139 FICA 27,950 28,030 28,030 29,300 29,300 30,475 30,475 6141 Pension - PERA 34,135 34,465 34,465 36,145 36,145 38,020 38,020 6142 Work Comp Ins 2,340 2,530 2,530 2,795 2,795 3,025 3,025 6144 Long-term Disability Insurance 1,245 1,260 1,260 1,315 1,315 1,385 1,385 6145 Hospital & Life Insurance 67,020 69,780 69,780 70,500 70,500 73,860 73,860 Position Changes Total 594,435 602,265 602,265 628,950 628,950 661,055 661,055 6210 OFFICE SUPPLIES Project Folders 500 500 500 500 500 500 500 Misc - DIrector's Chair, design software - - 500 500 500 - - Total 500 500 1,000 1,000 1,000 500 500 6229 GENERAL SUPPLIES Name Plates, Pins - - - - Drafting Supplies 400 400 400 400 400 400 400 Total 400 400 400 400 400 400 400 6235 CONSULTANT SERVICES Co-Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Studies 3,000 3,000 3,000 5,000 5,000 5,000 5,000 Comprehensive Plan 30,000 50,000 80,000 30,000 30,000 TOD-Transit Oriented Development - - - - Economic Dev. Studies - - - - Station area TOD local match (45,000)- - - - Total 35,500 55,500 85,500 37,500 37,500 7,500 7,500 6239 PRINTING/PUBLISHING Promotion Printing 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Report Printing (Comp Plan), - - - - Business Cards 200 200 200 200 200 200 200 Total 3,200 3,200 3,200 3,200 3,200 3,200 3,200 6240 CLEAN SERVICE/GARBAGE REMOVAL Annual clean-up day - - - - Total - - - - - - - 6249 OTHER CONTRACTUAL SERVICES City Promotions - Chamber 5,100 5,100 5,100 5,200 5,200 5,200 5,200 Economic Development 5,000 5,000 5,000 7,500 7,500 7,500 7,500 GIS Support Contract - Dakota County 18,500 23,000 23,000 24,000 24,000 - - Pictometry 2,000 2,000 2,000 2,000 2,000 2,000 2,000 ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 32,100 36,600 36,600 40,200 40,200 16,200 16,200 6265 REPAIRS - EQUIPMENT Color Printer Maintenance 175 175 175 175 175 175 175 Misc Repairs (Lectriever)150 250 250 250 250 250 250 Total 325 425 425 425 425 425 425 6275 SCHOOL/CONF/EXP - LOCAL Planning Staff State Conf / Seminars 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Planning Commission State Conf 600 600 600 600 600 600 600 Rotary Meetings 500 500 500 500 500 500 500 SLUC/EDAM/ULI/Chamber 800 800 800 800 800 800 800 Total 5,400 5,400 5,400 5,400 5,400 5,400 5,400 6276 SCHOOL/CONF/EXP - OTHER LMC - day APA/ULI/IEDC Conf.2,500 2,500 2,500 2,500 2,500 2,500 2,500 NDC - week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 3,500 3,500 3,500 3,500 3,500 3,500 3,500 6277 MILEAGE ALLOWANCE Mileage Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage Reimbursement 750 1,000 1,000 1,000 1,000 1,000 1,000 Total 4,050 4,300 4,300 4,300 4,300 4,300 4,300 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 6280 DUES & SUBSCRIPTIONS APA Dues 2,500 2,500 2,500 2,600 2,600 2,600 2,600 PAS 850 850 850 850 850 850 850 Other (EDAM, ULI, SLUC, IEDC, Rotary)1,700 1,700 1,700 1,750 1,750 1,750 1,750 Positively MN - - - - Total 5,050 5,050 5,050 5,200 5,200 5,200 5,200 Total Net of Personnel 90,775 115,625 146,125 101,875 101,875 47,375 47,375 TOTAL EXPENSES 685,210$ 717,890$ 748,390$ 730,825$ 730,825$ 708,430$ 708,430$ 84 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 06 1013 Code Enforcement DESCRIPTION OF ACTIVITY Apple Valley has aging commercial and housing property and considerable investment underway. The developed commercial and residential property requires monitoring and ordinance compliance to ensure continued proper maintenance. Code Enforcement is responsible for general property maintenance concerns, notices of violation to property owners, compliance follow-up, abatement of nuisance conditions, and court assisted compliance when needed. Monitoring of waste hauling, outside parking and vehicle storage, and abatement of general nuisance conditions, such as yard storage, noise complaints and noxious weeds are common activities. Complaints and the need for follow-up actions remain in high volume and complexity. The most complex concerns require a case work approach with property owners. The maintenance of the housing stock requires vigilance with a concern about deferred maintenance and in some instances hoarding. The number of vacant, foreclosed, or poorly maintained housing is significantly declining. The budget provides resources to proactively promote housing maintenance and quality neighborhoods. MAJOR OBJECTIVES FOR 2018 and 2019 • Respond to complaints, investigate and pursue compliance. • With repeat offenders, facilitate compliance with further legal action, if necessary. • Enforce the housing and commercial property maintenance code using case work strategies that encourage property owner compliance. • Educate residents to secure voluntary compliance in ordinance requirements: tall grass and weeds, watering restrictions, waste hauling, outside parking and storage of vehicles; outside storage of materials and removal of refuse, exterior and interior maintenance of buildings. • Aggressively enforce sign ordinance requirements by removing signs in right of way. • Proactively encourage property maintenance and recommend resources to assist in remodeling and repair as the “Great Neighborhood” program is developed and guidebook prepared. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Inspections 3,838 4,151 4,314 4,000 4,000 4,000 Garbage Can/Trash 491 501 1,088 600 600 600 Grass/Weeds/Snow 366 252 212 250 250 250 Residential Alt/Addition/Repair/Roof/ Siding Permits 1,696 1,446 1,622 1,500 1,500 1,500 CDA Home Improvement Loans 61 9 9 7 7 7 Dart’s Senior Maint. Assist. 19 54 25 35 35 35 85 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Code Compliance Specialist 1 1 1 1 1 1 Code (seasonal) - 1 1 1 1 1 Admin Specialist 1 1 1 1 1 1 Temporary Status Personnel Schedule – Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Code Enforcement Officer 900 Summary Budget Department 06 Code Enforcement 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Fines - Weed mowing 3,700 2,378 1,150 2,100 2,100 2,100 2100 Expenditures Salaries & Wages 119,287 146,634 148,542 153,460 157,205 160,850 165,105 Emp. Benefits 41,619 45,913 46,400 48,400 52,520 54,095 56,400 Supplies 2,003 1,594 1,197 3,000 3,000 2,000 2,195 Contractual Serv.4,998 8,034 10,132 12,560 32,060 15,460 14,460 Repairs & Maint.- 36 - 250 150 100 100 Training/Travel/Dues 689 2,318 1,382 3,350 2,650 2,650 2,650 Other Exp.- - - - - - - Capital outlay 19,147 2,484 2,540 2,540 2,540 2,540 2,540 Total Exp 187,744 207,012 210,193 223,560 250,125 237,695 243,450 Net addition to (use of) general revenues (184,044) (204,634) (209,043) (221,460) (248,025) (235,595) (241,350) 2018 CAPITAL OUTLAY: None 86 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CODE ENFORCEMENT Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 117,729 125,922 130,242 129,460 63,436 132,700 132,700 136,355 136,355 6111 - SALARY PART-TIME 22,000 22,000 22,000 22,500 22,500 6112 - SALARY-SEASONAL TEMP 0 19,412 16,858 0 6113 - OVERTIME-REGULAR EMPLOYEES 991 1,023 1,145 2,500 532 2,500 2,500 2,500 2,500 6121 - INSURANCE CASH BENEFIT 724 639 660 360 6122 - COMP REQUEST -157 -362 -363 -211 6123 - SALARY-OTHER 3,245 3,650 3,650 3,750 3,750 6105 - SALARIES AND WAGES 119,287 146,634 148,542 157,205 64,116 160,850 160,850 165,105 165,105 6138 - MEDICARE 1,701 2,086 2,097 2,280 914 2,330 2,330 2,395 2,395 6139 - FICA 7,273 8,919 8,967 9,750 3,910 9,735 9,735 10,235 10,235 6141 - PENSIONS-PERA 8,611 9,561 9,827 11,790 4,782 12,065 12,065 12,380 12,380 6142 - WORKERS COMPENSATION 613 819 774 910 303 790 790 825 825 6144 - LONG-TERM DISABILITY INSURANCE 323 330 356 430 120 375 375 385 385 6145 - MEDICAL INSURANCE 21,076 21,889 22,432 27,360 10,561 28,800 28,800 30,180 30,180 6146 - DENTAL INSURANCE 1,578 1,936 1,936 1,000 6147 - LIFE INSURANCE-BASIC 22 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 421 361 0 0 6125 - EMPLOYEE BENEFITS 41,619 45,913 46,400 52,520 21,595 54,095 54,095 56,400 56,400 6100 - TOTAL PERSONNEL SERVICES 160,907 192,547 194,942 209,725 85,712 214,945 214,945 221,505 221,505 6210 - OFFICE SUPPLIES 127 39 110 100 0 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 0 150 0 100 0 100 100 100 100 6212 - MOTOR FUELS/OILS 1,833 1,405 956 2,200 488 2,395 1,200 2,395 1,395 6215 - EQUIPMENT-PARTS 44 0 131 250 0 250 250 250 250 6216 - VEHICLES-TIRES/BATTERIES 0 0 0 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 0 0 0 100 0 100 100 100 100 6205 - SUPPLIES 2,003 1,594 1,197 3,000 488 3,195 2,000 3,195 2,195 6237 - TELEPHONE/PAGERS 605 919 1,408 1,000 507 1,400 1,400 1,400 1,400 6239 - PRINTING 114 145 1,259 5,200 198 2,700 200 2,700 200 6249 - OTHER CONTRACTUAL SERVICES 4,279 6,970 7,465 25,860 710 17,860 13,860 17,860 12,860 6230 - CONTRACTUAL SERVICES 4,998 8,034 10,132 32,060 1,415 21,960 15,460 21,960 14,460 6265 - REPAIRS-EQUIPMENT 0 36 0 150 0 100 100 100 100 6260 - REPAIRS AND MAINTENA 0 36 0 150 0 100 100 100 100 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 225 300 279 250 140 300 300 300 300 6276 - SCHOOLS/CONFERENCES/EXP OTHER 404 0 0 500 0 500 500 500 500 6277 - MILEAGE/AUTO ALLOWANCE 0 1,958 1,043 1,650 0 1,650 1,650 1,650 1,650 6280 - DUES & SUBSCRIPTIONS 60 60 60 150 60 100 100 100 100 6281 - UNIFORM/CLOTHING ALLOWANCE 0 0 0 100 0 100 100 100 100 6270 - TRNG/TRAVL/DUES/UNIF 689 2,318 1,382 2,650 200 2,650 2,650 2,650 2,650 6200 - TOTAL OPERATING COSTS 7,691 11,981 12,710 37,860 2,103 27,905 20,210 27,905 19,405 6301 - OTHER EXPENDITURES 0 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 17,527 0 0 0 0 6745 - VERF CHARGES 1,620 2,484 2,540 2,540 1,270 2,540 2,540 2,540 2,540 6701 - TOTAL CAPITAL OUTLAY 19,147 2,484 2,540 2,540 1,270 2,540 2,540 2,540 2,540 6700 - TOTAL CAPITAL OUTLAY 19,147 2,484 2,540 2,540 1,270 2,540 2,540 2,540 2,540 6901 - TOTAL DEBT SERVICE 0 0 0 0 6900 - TOTAL DEBT SERVICE 0 0 0 0 87 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CODE ENFORCEMENT Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 187,744 207,012 210,192 250,125 89,084 245,390 237,695 251,950 243,450 88 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 126,295 129,460 129,460 132,700 132,700 136,355 136,355 6111 Salary - Part-time 21,500 22,000 22,000 22,000 22,000 22,500 22,500 6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salaries - Other 3,165 3,245 3,245 3,650 3,650 3,750 3,750 6138 Medicare 1,915 2,280 2,280 2,330 2,330 2,395 2,395 6139 FICA 8,180 9,750 9,750 9,735 9,735 10,235 10,235 6141 Pension - PERA 9,895 11,790 11,790 12,065 12,065 12,380 12,380 6142 Work Comp Ins 690 910 910 790 790 825 825 6144 Long-term Disability Insurance 360 430 430 375 375 385 385 6145 Hospital & Life Insurance 27,360 27,360 27,360 28,800 28,800 30,180 30,180 Position Changes Total 201,860 209,725 209,725 214,945 214,945 221,505 221,505 6210 OFFICE SUPPLIES Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6212 MOTOR FUELS/OIL Fuel, oil, etc. for 1 Vehicle 2,600 2,200 2,200 2,395 1,200 2,395 1,395 Total 2,600 2,200 2,200 2,395 1,200 2,395 1,395 6215 EQUIPMENT - PARTS Misc 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6216 TIRES/BATTERIES Tires for vehicle 250 250 500 250 250 250 250 Total 250 250 500 250 250 250 250 6229 GENERAL SUPPLIES Code Enforcement Supplies 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6237 TELEPHONE/PAGERS Mobile Phones - Verizon 1,000 500 700 700 700 700 700 Mobile Insp # 2 500 500 700 700 700 700 700 Total 1,500 1,000 1,400 1,400 1,400 1,400 1,400 6239 PRINTING/PUBLISHING Business cards/ door tags 200 200 200 200 200 200 200 Promotional Plan Book - 5,000 - 2,500 - 2,500 - Total 200 5,200 200 2,700 200 2,700 200 6249 OTHER CONTRACTUAL SERVICES Software Maintenance - '15 add'l license 9,860 9,860 9,860 9,860 9,860 9,860 9,860 Remodeling Advisor - 15,000 3,000 7,000 3,000 7,000 2,000 Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 10,860 25,860 13,860 17,860 13,860 17,860 12,860 6265 REPAIRS - EQUIPMENT Car wash 150 150 100 100 100 100 100 2nd vehicle (in Municipal Center budge 100 - - - Total 250 150 100 100 100 100 100 6275 SCHOOL/CONF/EXP - LOCAL Workshops/Online Training 250 250 300 300 300 300 300 Mileage - Allowance - - - - Total 250 250 300 300 300 300 300 6276 SCHOOL/CONF/EXP - OTHER Housing/Maintenance Code 1,000 500 500 500 500 500 500 Total 1,000 500 500 500 500 500 500 6277 MILEAGE ALLOWANCE 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Total 1,650 1,650 1,650 1,650 1,650 1,650 1,650 6280 DUES & SUBSCRIPTIONS International Code Council (2)- - - - MAHCO (2)150 150 100 100 100 100 100 American Assoc of Code Enforcement - - - - Total 150 150 100 100 100 100 100 89 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms (1)200 50 50 50 50 50 50 Inspec.100 50 50 50 50 50 50 Total 300 100 100 100 100 100 100 6745 VEHICLE REPLACEMENT VERF-Vehicle Replacement Charges 2,540 2,540 2,540 2,540 2,540 2,540 2,540 Total 2,540 2,540 2,540 2,540 2,540 2,540 2,540 Total Net of Personnel 22,100 40,400 24,000 30,445 22,750 30,445 21,945 TOTAL EXPENSES 223,960$ 250,125$ 233,725$ 245,390$ 237,695$ 251,950$ 243,450$ 90 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 20 1200 Police DESCRIPTION OF ACTIVITY The Police Department encompasses a number of functions and activities in carrying out the department’s objectives. The core functions of the department include; Police Administration, Dispatch, Patrol, Investigations and Records. The department also provides other activities which while not mandated by law assist the department in achieving the overall mission of protecting the community and improving its quality of life through service, education and enforcement. These other “value added services and programs” include; Special Enforcement Team, K-9 program, Community Service Officer Program, Dakota County Special Operations Team, Dakota County Multi-agency Assistance Group (DCMAAG), Dakota County Drug Task Force, Neighborhood Collaboration Officer Program, and a county-wide Electronic Crimes Unit. Following the Police Department budget summary below, is a discussion of the functions and activities of the department. MAJOR OBJECTIVES FOR 2018 AND 2019 Our primary objective for 2018 and 2019 is to continue providing excellent services to our residents and to be mindful of the expectations placed on law enforcement because of high profile incidents in our nation. As our community and surrounding communities continue to grow, we are seeking to add a team to our K-9 unit to account for an increased demand and need in our community. Since its inception in 2005, the Apple Valley Police Department K-9 unit has consisted of one officer and one dog. When the K-9 officer is not on duty, we rely on other communities to provide this service to us. Most other communities our size have more than one K-9 team and there is no shortage of work for another K-9 team. In addition, as a K-9 team matures and the dog retires, there is a transition of up to a year to have a new K-9 team trained. Having two teams with alternating service lives will allow us to have continuous K-9 coverage in our community. This additional officer will also serve a general patrol purpose as a response to calls for service. Our community continues to grow and calls for service continue to increase. As technology evolves, so do our options to operate more safe and effective weapons. A capital expense is requested over two years to update our patrol rifle inventory with suppression systems. These integrated suppressors will bring the sound level of our rifle’s report to a level less likely to cause immediate hearing loss to officers or bystanders. 91 Objectives for 2018 and 2019 include: • Increase our K-9 unit by one additional officer and dog to enhance and then maintain K-9 coverage in our community. • Maintain adequate preventative patrol of the community and reasonable response times. • Participation in the Dakota County Drug Task Force with one officer assigned full- time to this unit. • Participation in Dakota County Electronic Crimes Unit with one full-time officer assigned to the group. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to traffic safety in neighborhoods utilizing two full-time patrol officers to the Special Enforcement Team (SET), speed display trailers and Car 54. • Maintain our commitment to train officers to handle crisis intervention and mental health related incidents. • Investigate criminal cases in a thorough timely manner. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. • Continue our efforts to maintain quality multi-family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration Ordinance, education of tenants and landlords and marketing the Crime Free Multi-Housing program devoting one patrol officer to this program. • Continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen Citizens Academy, alcohol server training and the retail crime prevention program. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate and continued utilization of bicycle patrol. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 # Calls for Service 34,400 35,510 39,548 40,000 40,500 40,500 Traffic Offenses 5,557 4,926 5,672 6,141 6,300 6,358 Responses to Accidents 1,036 1,022 1,059 1,083 1,150 1,162 Detective Investigations 512 613 562 520 550 575 92 PERSONNEL – AUTHORIZED STAFFING LEVELS Position 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 ADMINISTRATION Chief 1 1 1 1 1 1 1 1 1 1 Captain 2 2 2 2 2 2 2 2 2 2 Police Administrative Mgr.* 0 0 1 1 1 1 1 1 1 1 Department Assistant* 1 1 0 0 0 0 0 0 0 0 PATROL Patrol Sergeant 6 7 7 7 7 7 7 7 7 7 Patrol Officer 25 26 26 26 26 26 27 27 28 29 K9 Dog (Handler(s) counted in patrol off.) 1 1 1 1 1 1 2 2 2 2 SET Officer 2 2 2 2 2 2 2 2 2 2 School Resource Officer 3 3 3 3 3 3 3 3 3 3 Community Service Officer 4 4 6 4 4 4 4 4 4 4 NCOP Sergeant 1 1 1 1 1 1 1 1 1 1 Multi-Family Housing Officer 1 1 1 1 1 1 1 1 1 1 Retail Crime Officer 1 1 1 1 1 1 1 1 1 1 Crime Prevention Specialist* 1 1 1 1 1 1 1 1 1 1 INVESTIGATIONS Detective Sergeant 1 1 1 1 1 1 1 1 1 1 Detective 4 4 5 5 5 5 5 5 5 5 Drug Task Force Detective 1 1 1 1 1 1 1 1 1 1 Electronic Crimes Unit Officer 0 0 0 1 1 1 1 1 1 1 Evidence & Property Tech.* 1 1 1 1 1 1 1 1 1 1 RECORDS Records Unit Supervisor* 1 1 0 0 0 0 0 0 0 0 Lead Records Technician* 0 0 1 1 1 1 1 1 1 1 Records Technicians* 6 6 5 5 5 5 5 6 6 6 Police Records Assistant* 1 1 1 1 1 1 1 0 0 0 Total Sworn Personnel 48 50 51 52 52 52 53 53 54 55 Total Support Personnel 15 15 16 14 14 14 14 14 14 14 * Support Personnel VOLUNTEER ENGAGEMENT Adopted 2014 Adopted 2015 Adopted 2016 Adopted 2017 Proposed 2018 Projected 2019 Police Explorers 19 19 14 19 19 19 Chaplains 5 5 5 6 6 6 93 Summary Budget Department 20 Police 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Fees-Accident Report 360 310 291 1,000 1,000 1,000 1,000 Fees-Other Public Safety 21,098 36,840 39,659 10,000 10,200 10,200 10,200 Fees-Liason Officer 152,178 153,699 155,699 155,235 158,300 161,466 163,080 Fees-Post Board Reimb. Cont. Educ.14,803 15,993 16,563 19,000 19,000 66,300 66,300 Reimburse Police Special Detail 42,935 42,608 52,033 46,400 47,300 46,400 47,300 Aid-State Police 360,490 366,878 418,953 335,000 340,000 335,000 340,000 Grants Others 6,293 - - 4,400 4,400 15,955 6,900 598,157 616,328 683,198 571,035 580,200 636,321 634,780 Expenditures: Salaries & Wages 4,941,530 5,132,386 5,388,941 5,275,700 5,470,285 5,710,230 5,940,595 Emp. Benefits 1,596,842 1,712,389 1,820,549 1,859,905 1,925,095 2,030,250 2,146,015 Supplies 225,716 212,781 188,111 243,721 219,450 218,200 218,500 Contractual Serv.885,000 889,703 895,247 916,115 964,592 1,016,640 1,062,265 Utilities 536 626 1,145 560 500 500 500 Repairs & Maint.22,460 29,514 21,499 30,175 36,955 35,170 31,630 Training/Travel/Dues 173,838 143,841 158,260 158,868 166,325 188,375 177,325 Other Exp.69,478 69,775 34,396 31,500 33,500 33,500 33,500 Capital outlay 215,998 200,281 205,428 196,870 196,870 217,870 238,220 8,131,398 8,391,296 8,713,576 8,713,414 9,013,572 9,450,735 9,848,550 Net addition to (use of) general revenues (7,533,241) (7,774,968) (8,030,378) (8,142,379) (8,433,372) (8,814,414) (9,213,770) 2018 CAPITAL OUTLAY The department’s vehicle replacements are included in the Vehicle and Equipment Replacement Fund, the annual charge to the Police Department is $216,560 for 2018. A capital request to purchase a UTV (utility vehicle) for use at special events, general patrol, and rescue operations has been made part of the budget. A proposed outlay of $21,000 is requested for patrol rifle suppressors. This would upgrade half of our fleet of rifles with suppression. A K-9 is also requested in the amount of $8,000. Please see the line item notes on how these capital requests could be paid out of 2017 salary savings. 2019 CAPITAL OUTLAY A proposed outlay of $21,000 is requested to complete the suppression capabilities for our patrol rifles. An equal amount was awarded in 2018 to begin this process. 94 ACTIVITIES AND FUNCTIONS The following is a discussion of the activities and functions of the Police Department, including estimated costs for performing each function. All of the costs identified in each activity discussion are included in the department-wide budget above or within other departments, for example, the Data Processing Department budget includes the costs for the LOGIS system. POLICE DEPARTMENT BUSINESS UNITS The majority of the police departments in the United States consist of five distinct business units: • Administration • Dispatch • Patrol • Investigations • Records These business units encompass the activities that must take place for a police department to exist. They will vary in relation to the size of the department. For example, in a very small police department, serving a small population, the demand for service is less and there may not be an investigation division or a records unit. That does not mean that these duties are not performed, rather it means that patrol officers perform these duties. The administrative unit may consist of a single person, the chief of police, who may also work as a patrol officer. With the demands placed upon a department the size of Apple Valley, a certain level of specialization must take place to ensure that we operate efficiently. Cost Analysis and Assumptions Used This analysis will capture the majority of the costs involved with and allocated to the various business units and programs in the Department. While it is fairly easy to capture salary and benefit costs associated with the various business units and programs, it is more difficult to assign costs such as dispatching fees and technology charges to one specific area. Therefore, you will note costs that are assessed against every employee in the Department. This is due in part to the impact that dispatching, records management, field based reporting, and data connections have on every employee. We have grouped these costs under the heading of technology. Some of the major costs captured in this assessment include, but are not limited to: • Dakota Communication Center Fees • Cellular Communication Charges • Criminal Justice Data Network Fees • Digital Dictation System Fees 95 Police Administration Minnesota law requires that each law enforcement agency have a Chief Law Enforcement Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of Police and is responsible for the operation of the department. In a department the size of Apple Valley, there is usually a command structure between that of Police Chief and Police Sergeant. In the Apple Valley Police Department this command rank is that of Captain. There are two Captains. One is in command of Operations, which includes the Patrol Division and Community Service Officers. The second Captain is in command of Support Services, which includes the Investigation Unit, Records Unit and Neighborhood Collaboration Officer (NCOP) Unit. Police Administration must be responsive to the needs and concerns of the community in the delivery of police services. It is the responsibility of the Police Administration to provide overall direction in the operation of the police department receiving guidance from the Mayor, City Council and City Administrator. Administration is also responsible for budget preparation, internal affairs investigations, developing department policy, making personnel recommendations, preparation of periodic and special reports, department evaluations, community relations, media relations, financial tracking, grant management, department training records and interdepartmental communications. The Police Chief and Captains are on call 24 hours a day and each has a police vehicle assigned to them. The following chart details the command structure of our department as well as our neighboring law enforcement agencies. City Population Chief Deputy Chief Captain Lieutenant Apple Valley 52,000 1 2 Burnsville 59,028 1 3 Eagan 64,239 1 1 3 Lakeville 57,470 1 1 4 2018 Anticipated Costs – Police Administration Salary and Benefits Chief 169,958 Captains (2) 299,104 Police Administrative Manager 103,293 Uniforms 3,150 Vehicle Costs Capitalization 11,601 Fuel 6,018 Maintenance 2,022 Direct Costs Training 3,640 Technology 4,584 DCC 50,526 800 MHz Access 1,608 LOGIS 10,348 Memberships 727 Total $666,579 96 Police Dispatching Services In December of 2007, the City of Apple Valley, along with all of the Dakota County public safety entities, consolidated their public safety dispatch systems into jointly owned dispatch center, the Dakota Communications Center (DCC). Governance of this entity is in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a percentage of the funds needed to operate the center based upon population and the number of Computer Aided Dispatch (CAD) events. 2018 Anticipated Costs – DCC Direct Costs* Membership Fees 943,151 800 MHz Access 30,000 LOGIS (RMS & Mobile) 144,883 Total $1,118,034 * These direct costs are distributed equally among sworn personnel Patrol Division The Patrol Division is responsible for providing the department’s frontline services. This division most often provides our first point of contact with the community and provides most of our services. These core services are those most visible on a daily basis. The Patrol Division contains the largest allocation of staff and the division is unlike any other division within the police department because of its visibility and the amount of contact they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours a day, 7 days a week response to citizen-initiated calls for service, in addition to officer- initiated activity. The authorized strength of the Patrol Division is 7 Sergeants and 25 Officers. During 2016, the Patrol Division was responsible for handling over 39,000 calls for police service. The patrol officers are the first line of defense against those who represent a threat to public safety. They are highly trained professionals, who at times must unselfishly place themselves at risk in order to protect the community. Patrol Division Outcome Measures Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests 2017 13,049 73 361 1,802 422 2016 39,548 205 1,059 5,237 1,234 2015 35,510 171 1,022 4,926 969 2014 34,400 152 1,036 5,557 1,096 2013 35,215 160 995 6,726 1,307 2012 39,223 145 1,059 7,838 1,962 2011 39,130 220 1,065 8,981 1,896 * Through 4/30/17 97 Overtime Hours We endeavor to keep overtime costs at a minimum within the department. We closely monitor overtime to minimize our costs. It is department policy not to utilize overtime to backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall below our established minimum staffing levels to ensure continuity of service. It is important to note that under the labor agreements and the personnel ordinance, employees, with the exception of the Chief of Police and Captains, have the option of selecting compensatory hours in lieu of overtime pay for hours worked. Some aspects of overtime are administratively uncontrollable. Examples include mandatory court appearances outside of normal work hours, patrol shift extensions due to arrests, or high call for service volumes. The historical overtime record for all hourly sworn personnel is depicted in the accompanying table. Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay 2017* 1,581 288 45,943 67,690 2016 3,836 654 190,705 159,017 2015 4,187 817 166,523 128,962 2014 4,150 811 152,735 129,000 2013 4,149 714 160,962 108,684 2012 3,689 844 129,780 108,441 2011 3,370 726 98,819 115,826 * Through 5/31/17 2018 Anticipated Costs – Patrol Division Salary and Benefits Sergeants (7) 949,165 Officers (26) 2,862,990 Uniforms (33) 34,650 Vehicle Costs Capitalization 127,611 Fuel 71,280 Maintenance 23,958 Direct Costs Training 38,115 Technology 48,015 DCC 555,786 800 MHz Access 17,688 LOGIS 91,938 General Supplies & Equipment 61,446 Total $4,882,642 98 Detective Unit All but the smallest police departments in the United States have a specialized unit that conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that uniformed patrol officers handle. Detectives receive specialized training in areas such as: • Homicide Investigation • Fraud • Internet Crimes Against Children • Sexual Assault • Child Abuse and Neglect • Robbery • Interview and Interrogation • Surveillance In addition to conducting criminal investigations, this unit is also responsible for: • Liquor License background investigations. • Massage Business/Therapist License background investigations. • Pre-employment investigations on potential city employees. • Solicitor permit background investigations. • Coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • Conducting community education in such areas as Internet Safety. Detective Unit Outcome Measures Year Total Cases Cases per Detective 2017* 351 70 2016 562 113 2015 613 123 2014 512 128 2013 450 113 2012 568 142 2011 603 151 2010 498 125 * Through 5/31/17 99 2018 Anticipated Costs – Detective Unit Salary and Benefits Detective Sergeant (1) 142,813 Detectives (5) 605,175 Property Room Clerk 23,109 Uniforms (6) 6,300 Vehicle Costs Capitalization 23,202 Fuel 13,014 Maintenance 4,356 Direct Costs Training 6,930 Technology 8,730 DCC 101,052 800 MHz Access 3,216 LOGIS 16,716 General Supplies & Equipment 11,172 Total $965,785 Records Unit The police department’s role in the criminal justice system is to conduct investigative inquiries and gather facts. Every police department must document information that is obtained during investigations. This information must be maintained, searchable, and retrievable. The vast majority of the information and data created and stored by our agency is considered public data. As such, this data must be retrieved and released to the public upon demand. It is the responsibility of the records unit to process, retain, retrieve and forward this information. The unit is responsible for data entry concerning missing and wanted persons, stolen vehicles, stolen property and a host of other things that must be entered into the state and federal criminal information systems. These systems are highly controlled and monitored by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal Apprehension. The data entries are closely monitored for accuracy, and we are subject to an annual audit which not only verifies the accuracy of each entry but also verifies our policies, procedures and practices that provide for the overall security of the system. Records Unit Outcome Measures Year Incident Reports Processed Data Practices Requests Processed Permits to Purchase Firearms Criminal History Entries Processed 2016 7,468 4,100 518 1,744 2015 7,297 3,397 480 1,805 2014 7,114 3,111 419 1,609 2013 7,624 2,930 564 1,676 2012 7,932 3,488 591 1,482 2011 8,432 2,233 395 1,391 2010 8,927 1,938 370 1,642 100 The Records Unit consists of a Lead Records Technician, five Records Technicians and one part- time Records Clerk. 2018 Anticipated Costs – Records Unit Salary and Benefits Lead Records Technician (1) 86,798 Records Technicians (5) 386,570 Records Clerk – Part-time (1) 16,066 Uniforms 2,500 Direct Costs Training 1,500 Technology 8,022 LOGIS 18,109 Specialized Equipment 2,250 Total $521,815 VALUE ADDED SERVICES AND PROGRAMS This section of our analysis addresses the “value added services” delivered by the police department. These services are not mandated by law, but they assist the department in achieving the overall mission of protecting our community and improving its quality of life through service, education and enforcement. It is important to note that if these programs were eliminated only a portion of their costs would result in a budgetary savings for the City of Apple Valley. For example, if you eliminate the School Resource Officer program, the department would still need to be adequately staffed to handle the requests for police services that come from the students and staff in the various school district facilities located in our community. Value Added Services and Programs – Patrol Division Special Enforcement Team Program Program Purpose The Special Enforcement Team (SET) has been in existence since it was authorized by the City Council in 2001. At the time of its inception, the focus of SET was traffic law enforcement. This was accomplished through concentrated traffic enforcement in problem areas in our community. These problem areas were identified primarily through citizen complaints and areas with the highest accident rates. Since that time, the duties of SET have been greatly expanded. SET is responsible for conducting registration verification of predatory offenders living in our community. Predatory offender registration is a requirement under Minnesota Statutes for individuals who have committed violent crimes and have been discharged from correctional facilities. Under the authority granted in Minnesota Statutes, the department is required to verify the status of these individuals through home visits, updating their employment, contact, and other biographical information. SET also has responsibility for the service of arrest warrants issued by the District Court and state mandated compliance audits for the sale of alcohol and tobacco to minors. 101 The Patrol Division as a whole could absorb all of the duties currently assigned to the SET. However, if you were to eliminate this program and reassign these duties, it would place additional time constraints on the patrol officers who are responsible for responding to the immediate calls for service from the public. Additionally, because of the current staffing levels and calls for service demands facing our patrol officers, the level of traffic law enforcement in the community would be reduced. Special Enforcement Team Outcome Measures Year Citations Issued Predatory Offenders Monitored (Quarterly) Tobacco Sales Compliance Audits Alcohol Sales Compliance Audits 2016 848 65 100 164 2015 746 56 105 155 2014 818 48 128 176 2013 1,314 42 128 172 2012 2,025 63 120 166 2011 1,677 41 90 167 2017 Anticipated Costs – Special Enforcement Team Program Salary and Benefits Officers (2) 220,230 Uniforms 2,100 Vehicle Costs Capitalization 7,734 Fuel 4,320 Maintenance 1,452 Direct Costs Training 2,310 Technology 2,910 DCC 33,684 800 MHz Access 1,072 LOGIS 5,572 Total $281,384 Police K-9 Program Program Purpose The safety of the public and police officers is the primary reason for having a K-9 team in our department. Since 2005, our department has been fielding one dog and its officer/handler. This program is assigned to the Patrol Division. Police departments utilize dogs because of their keen sense of smell that allows them to locate suspects who are hiding. Police dogs are valuable when it comes to searching large buildings due to the speed and thoroughness at which they function. Simply stated, 102 police dogs are a force multiplier that can do the job better and more efficiently than a police officer can do on foot. Assisting officers to detect crime, including illicit drugs, and locate and apprehend criminals, is part of keeping our community safe. As such, it is in keeping with the department’s mission. Conducting K-9 demonstrations is part of the continuous job of building a positive relationship between the police and the public, educating the public, and improving quality of life within the community. As a part of the overall evaluation of the K-9 program, we need to ascertain if there is another government unit that should be performing this function or if this function should be contracted out to the private sector. Conducting searches for suspects and fugitives and making arrests are the duties of law enforcement. There are private entities that do have specially trained dogs available to assist police departments. Some examples include search and rescue dogs and cadaver dogs. These dogs are available upon request on a fee or free basis and may be utilized, but the dog handlers are prohibited by state statute from practicing law enforcement without a license. Other law enforcement agencies could provide K-9 services to our department. A major objective for 2018 is to expand our K-9 program from one team to a true “unit” with overlapping coverage and overlapping service lives of the dogs. When a K-9 unit retires, it takes 1-2 years for the program to be fully functional again, depending on the time of the year a K-9 retires. We have maintained with one dog since our K-9 team’s inception and we now fully understand the profound impact a K-9 team can have on this community. As you see, however, we are understaffed in our K-9 unit compared to other area departments. K-9 Team Staffing Comparisons City K-9 Teams Apple Valley 1 Burnsville 2 Eagan 2 Lakeville 2 2018 Anticipated Costs – K-9 Program Salary and Benefits: Officers (2) 220,230 Uniforms 2,100 Vehicle Costs: Capitalization 7,734 Fuel 4,320 Maintenance 1,452 Direct Costs: Food 4,900 Memberships 160 Specialized Equipment 1,000 Training 2,060 Technology 4,714 DCC 33,222 800 MHz Access 1,072 LOGIS 5,572 Veterinary Care 3,500 Total 292,036 103 Dakota County Special Operations Team (SOT) Program Purpose The Dakota County Special Operations Team (DCSOT) is a cooperative effort of public safety agencies in Dakota County. This team was developed as a part of our nation’s response to the 9-11 terrorist attacks that occurred in 2001. The majority of the funding for the formation of the team was obtained through federal grants. The governing entity for the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC). The DCSOT is comprised of firefighters and police officers from various public safety agencies in Dakota County. The members of the DCSOT are highly trained individuals that specialize in various response scenarios that are considered high risk but have a low frequency of occurrence. Some examples of the types of responses the DCSOT is trained for include hazardous materials response, weapons of mass destruction response, technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or the specialized skills they possess. The membership assigned to the DCSOT as of June 1, 2017 by public safety agency and discipline is depicted below: Agency Fire Police Apple Valley 2 1 Burnsville 4 1 Dakota County Sheriff N/A 1 Eagan 3 2 Farmington 2 1 Hastings 4 0 Inver Grove Heights 2 0 Lakeville 2 1 Mendota Heights 0 0 Rosemount 3 1 South Metro Fire 5 N/A South Saint Paul N/A 0 West Saint Paul N/A 0 Total Membership 26 8 The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task Force One (MN-TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN-TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. 104 DCSOT Incident Responses during 2016: January Apple Valley Person threatening to burn a house February Eagan Chemical Suicide in a vehicle March Farmington HazMat Duty officer call June Eagan Unknown powder chemical in an apartment July Eagan Missing Person Search July State Put on standby related to flooding in northern MN (MN-TF1) July Burnsville Chemical smell in an apartment building October Apple Valley Haz Mat – Duty Officer Consult November Shakopee Stand-by for grain bin rescue 2018 Anticipated Costs – Dakota County Domestic Preparedness Committee (DCDPC) & Dakota County Special Operations Team (SOT) Salary and Benefits Officer – Training Time (232 Hrs.)* 13,500 Officer – Overtime 1,060 Direct Costs Memberships 15,410 Total $29,970 * The costs depicted here represent the “lost opportunity” costs associated with this activity. Detective Sean McKnight is assigned to the DCSOT. He attends 160 hours of training to minimally maintain his current levels of certification for the team. He attends this training during his normally scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do not backfill these hours. Dakota County Multi Agency Assistance Group (DCMAAG) Program Purpose The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police tactical team, which is commonly referred to as a Special Weapons and Tactics Team (SWAT). This team was developed to respond to high risk but low frequency incidents that occur throughout Dakota and Rice County. In 2017, DCMAAG absorbed Rice County SWAT to become a more regional tactical asset. The DCMAAG team responds to approximately 15 incidents per year. These incidents include barricaded suspects, hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions. Our department contributes four officers and three sergeants to the team. Our personnel undergo intensive specialized training to become members of the team. The team trains a minimum of 160 hours annually to maintain their skills. Every law enforcement agency in Dakota County, with the exception of Burnsville and Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their own SWAT team to handle response situations in their communities. The DCMAAG team is comprised of 42 officers from its member agencies and five tactical paramedics. 105 DCMAAG Team Personnel Agency Tactical Officers Crisis Negotiators Tactical Paramedics Apple Valley 5 2 0 Dakota County Sheriff 7 2 0 Farmington 2 1 0 Hastings 2 1 0 Health East 0 0 3 Inver Grove Heights 1 0 0 Lakeville 3 4 0 Mendota Heights 1 0 0 Rosemount 1 0 0 South Saint Paul 3 1 0 West Saint Paul 2 0 0 Northfield 1 0 0 Rice County 2 0 0 Faribault 2 0 0 Northfield EMS 0 0 2 Total Membership 31 11 5 DCMAAG Team Response Data Location 2016 2015 2014 2013 2012 2011 2010 Apple Valley 2 2 4 5 2 1 2 Burnsville 0 0 0 2 0 0 0 Dakota County 2 0 0 2 2 0 1 Eagan 0 0 0 0 1 0 0 Farmington 2 2 1 1 0 1 0 Hastings 1 1 1 2 0 3 1 Inver Grove Heights 0 2 1 2 1 1 0 Lakeville 1 1 0 2 2 1 0 Mendota Heights 0 0 1 0 0 1 0 Northfield 0 0 0 0 1 0 0 Rice County 0 1 0 0 0 0 0 Rosemount 1 1 1 1 1 1 0 South Saint Paul 2 2 2 1 2 2 2 Washington County 0 1 0 0 0 1 0 West Saint Paul 1 2 1 0 4 1 1 Total Responses 12 15 13 18 17 13 7 It should be noted that during 2016 a partial team deployment occurred six times when the Bearcat armored vehicle was sent to assist with incidents throughout the service area. As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if there is another government unit that should be performing this function or if this function be contracted out to the private sector. Because the very nature of the types of incidents the DCMAAG Team responds to involve law enforcement activities, these activities cannot be outsourced to the private sector. 106 2018 Anticipated Costs – DCMAAG Team Salary and Benefits Tactical Negotiator - Training Time* 5,735 Tactical Negotiator - Overtime 4,320 Tactical Officer - Training Time* 54,741 Tactical Officer - Overtime 20,400 Uniforms 1,000 Direct Costs Ammunition & Supplies 6,600 Memberships 8,300 Training 3,400 Total $104,496 *The costs depicted here represent the “lost opportunity” costs associated with this activity. In total, the Officers assigned to the DCMAAG Team spend 1,070 hours in training on an annual basis. They attend this training during their normally scheduled work week. We do not backfill these hours and as such, the normal work activity they would be engaged in is lost. Value Added Services and Programs – Support Services Division Dakota County Drug Task Force Program Purpose Since 1988, Dakota County law enforcement agencies have effectively addressed illegal drug activity through a multi-jurisdictional task force model. From 1988 through 1999, two multi-jurisdictional drug task forces operated in Dakota County: South Metro Drug Task Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and the East Metro Drug Task Force merged to create the Dakota County Drug Task Force (DCDTF), which is the primary agency assigned to investigate illegal drug activity in Dakota County and surrounding areas. Since the establishment of the DCDTF, Dakota County’s population has grown and population demographics have changed. The growth and change in population, in combination with ever changing trends in illegal drug activity, such as the rise of methamphetamine, has resulted in a significant increase in drug and drug related crimes throughout the county. Dakota County, like many counties throughout our nation, is not immune from illegal drug activity and its negative effects. The following chart represents the increasing activity the DCDTF has been involved in. In Dakota County, in the last five years, law enforcement authorities have arrested over 3,700 individuals directly involved in the illegal manufacture, distribution, or possession of drugs such as cocaine, marijuana, methamphetamine, and ecstasy. 107 DCDTF Activity Incident Type 2016 2015 2014 2013 2012 Arrests 1,138 960 697 638 737 Search Warrants Executed 169 147 166 185 207 Cash Seizures $431,071 376,665 $228,771 $190,351 $315,697 Vehicles Seized 8 12 13 13 13 Firearms Seized 41 35 88 65 85 Amphetamine (grams) 72.5 .86 330.5 2,206 239 Cocaine (pounds) 1.21 1.93 3.04 6.61 2.44 Ecstasy (doses) 502 110 6 2,459.50 503 Heroin (grams) 89.15 257 552 1,341.17 445.49 Methamphetamine (pounds) 8.41 5.62 15.68 34.10 8.29 Marijuana (pounds) 97.08 338 189.41 183.06 302.16 Marijuana Plants 10 275 439 1,033 1,492 Oxycodone/OxyContin (doses) 221 212 323 71.75 132.5 In recent years, police investigations have attributed several homicides, assaults, robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The extent of the presence of drugs in Dakota County is further evidenced by the fact that in the last five years, investigating officers have reported seizing over 14 pounds of cocaine, 2,600 grams of heroin, 1,600 pounds of marijuana, 88 pounds of methamphetamine, and 3,400 dosage units of ecstasy in Dakota County. Illegal drug activity in Dakota County is often connected to international drug traffickers. According to reports by the United States Department of Justice Drug Enforcement Administration, the majority of cocaine, marijuana and methamphetamine distributed in Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers. Once in Minnesota, these drugs are sold and distributed to local street gangs and independent dealers who operate and distribute the drugs in their local communities. Prior to the establishment of multi-jurisdictional drug task forces, individual police agencies in Dakota County were each responsible for drug investigations in their respective jurisdictions. Police agencies with limited and broader public safety responsibilities were slow to adapt to ever changing illegal drug trends and activities. Most of the investigation units ranged from one to seven detectives, many of whom had little, if any, expertise to effectively engage in proactive drug investigations. Valuable intelligence data was not collected, preserved, or shared with neighboring agencies. Cross-jurisdictional drug cases were often referred to an agency with sufficient resources to conduct follow-up investigations. When cases were passed among agencies, delays often resulted which in turn reduced the likelihood of a successful outcome. Consequently, most drug investigations and enforcement was limited to cases involving the incidental discovery of drugs when officers or detectives were involved in other types of investigations. Little, if any, proactive follow up investigations were conducted to identify the source of the drugs or the extent of involvement the suspect had in other illegal drug activity. 108 The Dakota County Drug Task Force is comprised of law enforcement officers from the following agencies: Apple Valley Police Department Lakeville Police Department Burnsville Police Department Mendota Heights Police Department Dakota County Sheriff Office Rosemount Police Department Eagan Police Department Savage Police Department Farmington Police Department South St. Paul Police Department Hastings Police Department West St. Paul Police Department Inver Grove Heights Police Department 2018 Anticipated Costs – Dakota County Drug Task Force Salary and Benefits Detective (1) 121,035 Over-time Pay (Estimated) 15,000 Uniforms 1,050 Vehicle Costs Lease 3,600 Fuel 2,160 Maintenance 726 Direct Costs Training 1,155 Technology 1,455 DCC 16,842 800 MHz Access 536 LOGIS 2,786 Total $166,356 Dakota County Electronic Crimes Unit Program Purpose Beginning with the development of the first computers, technology has become an increasingly important part of our lives and as technology has evolved, so has its role in criminal activities. With the development of the internet and the exponential increase in the power of electronic devices both desktop and handheld, technological devices have become one of the premier focal points of any serious investigation. As the importance of proper examination of technological devices has become increasingly important it has become apparent that simply purchasing software to occasionally mirror hard-drives is a totally inadequate approach. Developing highly trained examiners and continually updating forensic capabilities is now the expectation from the citizenry, prosecutors, and courts. Developing this capability within each police agency is impractical and can be cost prohibitive. Based on the successes of cooperative efforts experienced by the law 109 enforcement community in Dakota County with such groups as the Multi-Agency Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations Team, and the Dakota Communications Center, a collaborative approach has been adopted. A pilot project began in January of 2015 and will conclude in 2017. A new joint powers agreement is being created to make this a permanent program. The Dakota County Sheriff’s Office is taking the lead on locating and securing funding for a permanent location. The unit has been providing excellent service in a timely manner. Electronic Crime Unit Statistics for 2016 180 Cases Investigated Items Searched: 259 Phones, 54 Computers, 40 Hard Drives, 32 Tablets, 105 Other Devices/Media. Submissions by Agency: Apple Valley 39 Burnsville 33 Drug Task Force 9 Dakota County SO 26 Farmington 5 Hastings 28 Inver Grove Heights 1 Mendota Heights 4 Rosemount 4 South St. Paul 13 West St. Paul 9 2018 Anticipated Costs - Technology Crimes Task Force Salary and Benefits: Detective (1) 121,035 Over-time Pay (Estimated) 4,000 Uniforms 1,050 Vehicle Costs: Capitalization 3,786 Fuel 2,160 Maintenance 726 Direct Costs: Training 1,155 Technology 2,357 DCC 16,842 800 MHz Access 536 LOGIS 2,786 Total $156,433 110 Neighborhood Collaboration Officer Program (NCOP) Program Purpose The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to increase the department’s efforts in the area of problem-oriented policing. Problem- oriented policing is an approach to policing in which we conduct a careful examination of crime issues that are occurring in our community in hopes of discovering a new and more effective strategy for dealing with the issues. Problem-oriented policing places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other public agencies, the community and the private sector when their involvement has the potential for significantly contributing to the reduction of crime and quality of life issues. NCOP has responsibility for the following activities: • Partnering with 102 organized neighborhood watch groups • Monitoring 1,623 residential rental properties • Citizen’s Police Academy • Teen Police Academy • Teacher’s Academy • Child Passenger Safety Program • Safety Camp • Business Watch NCOP is staffed by: • One Sergeant who supervises the program. • One Officer assigned to multi-family housing issues. • One Officer assigned to retail crime issues. • One civilian Crime Prevention Specialist. The NCOP Sergeant also has supervisory responsibilities for the SRO program. As a part of the overall evaluation of NCOP, we need to ascertain if there is another government unit that should be performing this function or if it could be contracted out to the private sector. Because NCOP is entrusted with developing strategies that target not only problem properties but problem chronic offenders, they were charged by the City Council to coordinate and create a unified and collaborative effort on the part of the city departments (police, fire, code enforcement, building inspection, community development and prosecution) to address these issues. The efforts of the NCOP unit in reducing crime in multi-family and rental housing, educating landlords and tenants, making our schools safe and communicating crime prevention information to our citizens and businesses is in keeping with the department mission of protecting our community and preserving quality of life. 111 2018 Anticipated Costs – Neighborhood Collaboration Officer Program (NCOP) Salary and Benefits Sergeant 135,595 Retail Crime Officer 110,115 Multi-Housing Officer 110,115 Crime Prevention Specialist 98,155 Uniforms (3) 3,150 Vehicle Costs Capitalization 11,601 Fuel 6,480 Maintenance 2,178 Direct Costs Crime Prevention Meeting Supplies 1,600 Crime Prevention Promotional Materials 7,000 Memberships 310 Training 3,465 Technology 5,820 DCC 50,526 800 MHz Access 1,608 LOGIS 8,358 Total $556,076 School Resource Officer Program Program Purpose This program assigns police officers to the role of a School Resource Officer (SRO). The SRO works at the various schools in our community in partnership with ISD 196 during the academic year. They are present in the schools to provide for the safety and security needs of the students and staff. We currently have three SROs partnering with ISD 196: One SRO is assigned to the three middle schools in our community (Falcon Ridge Middle School, Scott Highlands Middle School, and Valley Middle School) which have a combined student enrollment of 3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one SRO at Eastview High School with a student enrollment of approximately 2,200. The three SROs have the potential of interacting with over 7,000 students on a daily basis. The SROs do much more than provide for the security and protection of the students and staff in our schools. The SROs play a significant role in intervening in home situations that are less than ideal and assisting students that are in crisis. They also play an educational role teaching students about the criminal justice system, drug abuse, self-respect, the safe operation of motor vehicles and build a relationship between the police and youth of our community. 112 The duties of the SROs include: • Addressing crime and disorder problems affecting and occurring in or around middle and high schools. • Developing and expanding crime prevention efforts for students. • Educating students in crime prevention and personal safety. • Educating students in the area of conflict resolution. • Assisting school staff in the identification of physical changes in the environment that may reduce crime in or around schools. • Assisting school staff in developing school policies as they relate to crime and recommending procedural changes. As a part of the overall evaluation of the SRO program, we need to ascertain if there is another government unit that should be performing this function or if it can be contracted out to the private sector. In some areas of the United States, school districts have established their own police departments. Examples include: • Clark County School District Police Department in the Las Vegas Metropolitan Area • San Diego School District Police in San Diego, California • Los Angeles School District Police Department in the Los Angeles Metropolitan Area Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state to create their own police departments. ISD 196 does provide funding for counselors, social workers and psychologists who work directly with students. They also have staff members that assist with school security. The SROs fulfill a unique role in that they have one foot in the community, performing traditional police work, and the other foot in the schools, emphasizing safety and serving as a role model for the students. We do not believe that the private sector could be as effective in this role. Minnesota has experienced violent incidents in schools in the past. Sometimes they have resulted in deaths. The SRO is first and foremost an armed police officer who is charged with protecting the students and staff. School Resource Officer Incidents Investigated Academic Year Apple Valley High School Eastview High School Middle Schools 2016 – 2017* 219 157 245 2015 – 2016 213 217 214 2014 – 2015 227 223 251 2013 - 2014 203 254 263 2012 - 2013 267 339 313 2011 - 2012 223 247 228 2010 - 2011 279 315 220 2009 - 2010 391 358 262 *This statistic does not include the 24 calls for service handled by the SROs at the School of Environmental Studies and the Alternative Learning Center. 113 2018 Anticipated Costs – School Resource Officer Program Salary and Benefits Officers (3) 363,105 Uniforms 3,150 Vehicle Costs Capitalization 11,601 Fuel 6,480 Maintenance 2,178 Direct Costs Training 3,465 Technology 4,365 DCC 50,526 800 MHz Access 1,608 LOGIS 8,358 Revenue ISD 196 Reimbursement (161,466) Total $293,370 114 City of Apple Valley Department Expense Summary Budget Years (2018-2019) POLICE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 4,582,018 4,760,417 5,042,000 4,934,200 2,483,988 5,208,330 5,208,330 5,432,805 5,432,805 6111 - SALARY PART-TIME 37,516 36,984 43,553 40,010 22,233 41,015 41,015 42,145 42,145 6113 - OVERTIME-REGULAR EMPLOYEES 282,991 301,162 281,621 184,500 134,299 184,500 284,500 190,000 290,000 6114 - OVERTIME PART-TIME EMPLOYEES 324 345 0 0 220 6117 - HOLIDAY PAY 150,622 144,831 132,568 131,075 49,159 130,960 130,960 135,860 135,860 6121 - INSURANCE CASH BENEFIT 19,843 19,800 22,980 0 11,880 6122 - COMP REQUEST -131,784 -131,155 -133,780 0 -80,038 0 -130,000 0 -130,000 6123 - SALARY-OTHER 180,500 175,425 175,425 169,785 169,785 6105 - SALARIES AND WAGES 4,941,530 5,132,386 5,388,941 5,470,285 2,621,741 5,740,230 5,710,230 5,970,595 5,940,595 6138 - MEDICARE 66,002 69,718 73,253 77,650 35,840 80,085 80,085 83,300 83,300 6139 - FICA 31,965 32,769 29,759 33,200 15,814 34,270 34,270 35,565 35,565 6141 - PENSIONS-PERA 707,752 771,406 809,484 823,550 387,976 866,185 866,185 923,030 923,030 6142 - WORKERS COMPENSATION 129,181 136,761 137,500 168,765 80,152 182,810 182,810 195,935 195,935 6144 - LONG-TERM DISABILITY INSURANCE 11,958 12,035 13,480 14,930 4,570 14,900 14,900 15,505 15,505 6145 - MEDICAL INSURANCE 585,888 615,793 680,778 807,000 313,207 852,000 852,000 892,680 892,680 6146 - DENTAL INSURANCE 48,170 58,686 58,745 0 30,804 6147 - LIFE INSURANCE-BASIC 615 336 343 0 173 6148 - LIFE INSURANCE-SUPP/DEPEND 15,310 14,885 17,208 0 8,561 6125 - EMPLOYEE BENEFITS 1,596,842 1,712,389 1,820,549 1,925,095 877,097 2,030,250 2,030,250 2,146,015 2,146,015 6100 - TOTAL PERSONNEL SERVICES 6,538,372 6,844,775 7,209,491 7,395,380 3,498,837 7,770,480 7,740,480 8,116,610 8,086,610 6210 - OFFICE SUPPLIES 7,220 9,246 7,159 8,400 3,013 8,400 8,400 8,400 8,400 6211 - SMALL TOOLS & EQUIPMENT 22,388 28,495 20,182 22,900 14,972 23,400 23,400 23,400 23,400 6212 - MOTOR FUELS/OILS 120,444 95,774 74,440 100,000 40,064 112,323 95,000 112,323 95,000 6215 - EQUIPMENT-PARTS 19,766 21,443 21,970 20,000 8,126 20,000 20,000 20,000 20,000 6216 - VEHICLES-TIRES/BATTERIES 5,138 5,495 4,779 7,000 2,802 7,000 7,000 7,000 7,000 6229 - GENERAL SUPPLIES 50,760 52,328 59,581 61,150 36,280 65,850 64,400 66,150 64,700 6205 - SUPPLIES 225,716 212,781 188,111 219,450 105,256 236,973 218,200 237,273 218,500 6235 - CONSULTANT SERVICES 13,033 5,787 6,638 7,500 55 7,500 5,250 8,000 5,750 6237 - TELEPHONE/PAGERS 31,342 35,578 55,073 50,050 25,960 54,990 54,990 54,990 54,990 6238 - POSTAGE/UPS/FEDEX 456 77 295 300 228 300 300 300 300 6239 - PRINTING 4,538 4,110 5,054 5,550 1,815 5,550 5,550 5,550 5,550 6240 - CLEANING SERVICE/GARBAGE 1,052 1,402 980 1,000 514 1,000 1,000 1,020 1,020 6249 - OTHER CONTRACTUAL SERVICES 834,580 842,749 827,206 900,192 519,646 949,551 949,550 994,654 994,655 6230 - CONTRACTUAL SERVICES 885,000 889,703 895,247 964,592 548,218 1,018,891 1,016,640 1,064,514 1,062,265 6255 - UTILITIES-ELECTRIC 536 626 1,145 500 1,248 500 500 500 500 6250 - UTILITIES 536 626 1,145 500 1,248 500 500 500 500 6265 - REPAIRS-EQUIPMENT 22,460 26,527 20,221 36,955 5,141 45,053 35,170 46,584 31,630 6266 - REPAIRS-BUILDING 0 2,986 1,278 0 0 6260 - REPAIRS AND MAINTENA 22,460 29,514 21,499 36,955 5,141 45,053 35,170 46,584 31,630 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 34,245 29,636 30,974 34,850 17,790 41,100 36,850 36,850 36,850 6276 - SCHOOLS/CONFERENCES/EXP OTHER 28,293 16,351 14,349 17,930 7,082 20,450 20,450 21,310 21,310 6277 - MILEAGE/AUTO ALLOWANCE 0 117 0 0 0 6278 - SUBSISTENCE ALLOWANCE 25 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 30,808 34,809 39,237 40,445 26,544 43,925 40,925 41,015 41,015 6281 - UNIFORM/CLOTHING ALLOWANCE 80,468 62,928 73,700 73,100 54,733 90,150 90,150 78,150 78,150 6270 - TRNG/TRAVL/DUES/UNIF 173,838 143,841 158,260 166,325 106,149 195,625 188,375 177,325 177,325 6200 - TOTAL OPERATING COSTS 1,307,550 1,276,464 1,264,261 1,387,822 766,013 1,497,042 1,458,885 1,526,196 1,490,220 6310 - RENTAL EXPENSE 62,852 63,285 22,308 22,400 8,154 22,400 22,400 22,400 22,400 115 City of Apple Valley Department Expense Summary Budget Years (2018-2019) POLICE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6321 - CASH OVER/SHORT -46 0 -123 0 109 6330 - SALES/USE TAX 17 0 0 0 6333 - GENERAL-CASH DISCOUNTS -96 -92 -175 0 -53 6349 - LATE FEES/FINANCE CHARGES 5 0 0 0 0 6399 - OTHER CHARGES 6,746 6,583 12,386 11,100 1,001 11,100 11,100 11,100 11,100 6301 - OTHER EXPENDITURES 69,478 69,775 34,396 33,500 9,212 33,500 33,500 33,500 33,500 6300 - TOTAL OTHER EXPENDITURES 69,478 69,775 34,396 33,500 9,212 33,500 33,500 33,500 33,500 6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0 0 0 6500 - TOTAL EXPENDITURES 0 0 0 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 4,544 0 0 0 47,493 6730 - CAPITAL OUTLAY-TRANSPORTATION 1,681 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 34,178 10,645 8,558 0 1,983 29,000 21,000 21,000 0 6745 - VERF CHARGES 175,596 189,636 196,870 196,870 98,435 242,749 196,870 238,220 238,220 6701 - TOTAL CAPITAL OUTLAY 215,998 200,281 205,428 196,870 147,911 271,749 217,870 259,220 238,220 6700 - TOTAL CAPITAL OUTLAY 215,998 200,281 205,428 196,870 147,911 271,749 217,870 259,220 238,220 8,131,398 8,391,296 8,713,576 9,013,572 4,421,973 9,572,771 9,450,735 9,935,526 9,848,550 116 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUES: 4250 Accident reports 1,000 1,000 1,000 1,000 1,000 1,000 1,000 4259 Other Public Safety fees 10,000 10,000 10,000 10,200 10,200 10,200 10,200 4259 ISD 196 Fees (SRO program)155,235 158,300 158,300 161,466 158,827 163,080 163,080 4259 Post Board Training Reimbursement - - - - 17,500 - - 5345 Police Special Detail (extra duty)46,400 46,400 46,400 46,400 47,300 47,300 47,300 4140 State Aid - Police PERA aid 335,000 340,000 340,000 335,000 340,000 340,000 340,000 4141 Reimbursements: Traffic Safety + POST + SOT 39,000 39,000 39,000 66,300 - 66,300 66,300 4150 Grants, Dakota County Traffic Safety (Safe & Sober)- - - - 18,000 - - Ballastic Vest Reimbursement 3,300 2,500 3,770 15,955 9,000 6,900 6,900 TOTAL REVENUES 589,935 597,200 598,470 636,321 601,827 634,780 634,780 SALARIES 6110 Regular Employees 4,697,235 4,934,200 4,934,200 5,111,730 5,111,730 5,333,555 5,333,555 6111 Salary-Part-time 39,035 40,010 40,010 41,015 41,015 42,145 42,145 6113 Overtime - Regular 184,500 184,500 184,500 184,500 284,500 190,000 290,000 6117 Holiday/Invest Stipend/Master Pat 124,475 131,075 131,075 130,960 130,960 135,860 135,860 6122 Comp Request (130,000) (130,000) 6123 Salaries - Other 230,455 180,500 180,500 175,425 175,425 169,785 169,785 6138 Medicare 74,865 77,650 77,650 80,085 80,085 83,300 83,300 6139 FICA 33,440 33,200 33,200 34,270 34,270 35,565 35,565 6141 Pension - PERA 791,690 823,550 823,550 866,185 866,185 923,030 923,030 6142 Work Comp Ins 133,500 168,765 168,765 182,810 182,810 195,935 195,935 6144 Long-term Disability Insurance 13,890 14,930 14,930 14,900 14,900 15,505 15,505 6145 Hospital & Life Insurance 812,520 807,000 807,000 852,000 852,000 892,680 892,680 Position Changes 96,600 96,600 99,250 99,250 Total 7,135,605 7,395,380 7,395,380 7,770,480 7,740,480 8,116,610 8,086,610 6210 OFFICE SUPPLIES Paper & Supplies 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Ticket Writer Paper 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Total 8,400 8,400 8,400 8,400 8,400 8,400 8,400 6211 SMALL TOOL & EQUIPMENT AED Units 2,200 2,200 2,200 2,200 2,200 2,200 2,200 Chemical Aerosol Replacement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Clerical Headset Replacements 250 250 250 250 250 250 250 Data Master Mouthpieces 500 500 500 500 500 500 500 Evidence Bar Code Scanner - - - - - - - Fire Extinguishers/Car Door Openers - 500 500 500 500 500 500 Forensic Computer Supplies 750 750 800 750 750 750 750 Investigation Supplies Move to 6229 - - - - - K-9 Equipment 500 500 500 1,000 1,000 1,000 1,000 Light Bars and Control Heads - - - - - - - Patrol Supplies Move to 6229 - - - - - - Portable Breath Testers 2,120 2,200 2,200 2,200 2,200 2,200 2,200 Radar Units 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Tasers 7,600 10,000 10,000 10,000 10,000 10,000 10,000 Total 19,920 22,900 22,950 23,400 23,400 23,400 23,400 6212 MOTOR FUELS/OILS Gas 118,775 96,800 96,800 109,123 91,800 109,123 91,800 Oil 2,475 3,200 3,200 3,200 3,200 3,200 3,200 Total 121,250 100,000 100,000 112,323 95,000 112,323 95,000 6215 EQUIPMENT - PARTS Batteries (Laptop, AA, AAA, C, D)4,000 4,000 4,000 4,000 4,000 4,000 4,000 Bike Parts 750 750 750 750 750 750 750 Gun Parts Replacement 1,000 1,500 1,500 1,500 1,500 1,500 1,500 Patrol/Inv/Admin Vehicles 13,000 13,500 13,500 13,500 13,500 13,500 13,500 Squad License Plates 250 250 250 250 250 250 250 Total 19,000 20,000 20,000 20,000 20,000 20,000 20,000 6216 EQUIPMENT - TIRES/BATTERIES Patrol/Inv/Admin Vehicles 14,000 7,000 7,000 7,000 7,000 7,000 7,000 Total 14,000 7,000 7,000 7,000 7,000 7,000 7,000 6229 GENERAL SUPPLIES 12 Gauge Less Lethal Ammo 1,100 1,500 1,500 1,500 1,500 1,500 1,500 AED Batteries/Pads 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Ammunition 18,000 18,000 18,000 18,000 18,000 18,000 18,000 Canine Supplies & Food 2,450 2,450 2,450 5,000 3,550 5,000 3,550 Cell Phone Batteries/Supplies 350 350 350 350 350 350 350 Coffee / Water / Meeting Supplies 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Crime Prevention Meeting Supplies 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Crime Prevention Promotional Materials 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Detention Supplies 500 500 500 500 500 500 500 First Aid Supplies 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Flares 350 500 500 500 500 500 500 Flex Cuffs 100 100 100 100 100 100 100 Hearing Protectors - 100 100 100 100 100 100 Investigation Supplies 6,500 6,500 6,500 6,500 6,500 6,500 6,500 MAAG Supplies 6,600 6,600 6,600 6,600 6,600 6,600 6,600 117 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES CONT. Mentoring - Academy Supplies -1,000 1,000 1,000 1,000 1,000 1,000 Narcotic Field Testing Kits 450 450 450 450 450 450 450 Patrol Supplies 3,000 3,500 3,500 3,500 3,500 3,800 3,800 Shooting Glasses 150 150 150 150 150 150 150 Targets/Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Taser Cartridges/Batteries 3,250 3,250 3,250 3,250 3,250 3,250 3,250 Overall reduction to history - (2,150) - Total 61,150 61,150 63,300 65,850 64,400 66,150 64,700 6235 CONSULTANT SERVICES Canine Vet Services 3,000 3,000 3,000 3,500 1,250 3,500 1,250 Computer Consulting Services - - - - - Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 500 Pre-employment Medicals & Psychologicals 3,000 4,000 2,000 3,500 3,500 4,000 4,000 Total 6,500 7,500 5,500 7,500 5,250 8,000 5,750 6237 TELEPHONE/PAGERS Cellular Phone Services 33,000 33,000 37,100 37,100 37,100 37,100 37,100 Cellular Phone Service - Drug Task Force - - - - - - - Frontier Phone Lines 250 250 250 250 250 250 250 Verizon LTE 4G Wireless Services 15,000 15,000 15,000 15,840 15,840 15,840 15,840 Telephone Language Translation Service 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Total 50,050 50,050 54,150 54,990 54,990 54,990 54,990 6238 POSTAGE/UPS/FEDEX UPS Expense 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6239 PRINTING/PUBLISHING Annual Report 100 100 100 100 100 100 100 Business Cards 1,500 1,200 1,200 1,200 1,200 1,200 1,200 Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Evidence Labels and Bar Codes 1,000 800 800 800 800 800 800 Forms/Stationery/Envelopes 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Misc Printing 1,000 500 750 500 500 500 500 Night to Unite Yard Signs 950 950 950 950 950 950 950 Trend Reduction (1,000) - - - Total 5,550 5,550 5,800 5,550 5,550 5,550 5,550 6240 C. SERVICE/GARBAGE REMOVAL Shredding Service 1,000 1,000 900 1,000 1,000 1,020 1,020 Total 1,000 1,000 900 1,000 1,000 1,020 1,020 6249 OTHER CONTRACTUAL SERVICES DCC Debt Service 911 fund balance applied equally over next 5 years to DCC D (79,400) (5,000) (5,000) - - - - DCC Fees (General & Capital Projects)924,514 897,591 897,591 943,151 943,150 988,184 988,185 Background Investigation Fees 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Consolidated Lead Evaluation and Reporting 3,101 3,101 3,100 1,900 1,900 1,970 1,970 Evidentiary Impound & Tow Fees 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 852,715 900,192 900,191 949,551 949,550 994,654 994,655 6255 UTILITIES - ELECTRIC Dakota Electric and Excel Energy 960 1,000 1,000 1,000 1,000 1,000 1,000 Reimbursement from Eagan PD for Range (400) (500) (500) (500) (500) (500) (500) Total 560 500 500 500 500 500 500 6265 REPAIRS - EQUIPMENT *** = Service Contract *** Booking Photo Imaging Maintenance 535 535 - - - - - *** Digital Dictation 4,435 4,435 4,435 2,240 2,240 2,240 2,240 *** Konica Copiers Maintenance 2,400 2,700 2,700 2,700 2,700 2,700 2,700 *** Digital ICV/Body Cam Server Maint 5,000 5,000 5,940 5,940 5,940 5,940 5,940 *** Motorola Radio Extended Warranty 4,300 4,300 4,300 4,440 4,440 - - *** Quetel Software Maintenance 3,000 3,000 3,000 3,000 3,000 3,000 3,000 AED Maintenance/Repairs/Pads Move to 6229 - - - - - - Bike Service - - - - - - - Car Washes 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Digital ICV/Body Cam Repairs - 2,000 2,000 2,000 2,000 3,000 3,000 Canine Visual Pro Software 75 75 75 200 200 100 100 LOGIS Mobiles Support Maintenance 31,753 33,920 33,920 36,969 36,969 38,263 38,263 LOGIS Support is included in Data Processing (31,753) (33,920) (33,920) (35,000) (36,969) (35,000) (38,263) LOGIS RMS Support Maintenance 96,744 100,013 100,013 107,914 107,914 111,691 111,691 6265 REPAIRS - EQUIPMENT CONT. LOGIS RMS is included in Data Processing (96,744) (100,103) (100,103) (102,000) (107,914) (102,000) (111,691) Misc. Small Equipment Repairs 1,780 4,000 4,000 4,000 2,000 4,000 2,000 Radar Recertifications 1,650 - - 1,650 1,650 1,650 1,650 Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Squad Car - Not in House 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Trend Reduction (4,000) - - - - - - Total 30,175 36,955 37,360 45,053 35,170 46,584 31,630 118 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL Canine Training School 1,750 1,750 1,750 6,000 1,750 1,750 1,750 Chaplains Training 500 500 500 500 500 500 500 Crisis Intervention Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Explorer Training/Meeting Expense 100 100 100 100 100 100 100 IACP Conference Move to 6276 - - - - - - Meal Expense Reimbursement Training/Court 2,600 2,600 2,600 2,600 2,600 2,600 2,600 MN Chiefs of Police Executive Training Institute Move to 6276 - - - - - - Rotary Meetings 500 500 500 500 500 500 500 Specialized Training - Crime Prevention/NCOP 1,000 2,000 2,000 1,000 1,000 1,000 1,000 Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - SRO 900 900 900 900 900 900 900 Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Staff Development Training - - - - - - - Mandated Training 8,000 10,000 10,000 13,000 13,000 13,000 13,000 Total 31,850 34,850 34,850 41,100 36,850 36,850 36,850 6276 SCHOOL/CONF/EXP - OTHER Arson Investigators Conference - 800 - - - - - Can-Am Narcotics Conference 430 450 450 450 450 450 450 Crime Prevention Conference - 500 500 500 500 500 500 IACP Conference 4,330 4,500 4,500 4,500 4,500 4,500 4,500 Juvenile Officers Institute 750 1,000 1,000 1,000 1,000 1,000 1,000 K-9 Drug Certification 180 180 180 2,000 2,000 360 360 FBI NA NW Chapter Training Conference 1,000 1,000 1,000 1,000 1,000 1,000 1,000 MAAG - Annual Training Exercise 1,800 1,800 1,800 1,800 1,800 1,800 1,800 MN Chiefs of Police Executive Training Institute 2,000 2,000 2,000 2,000 2,000 2,000 2,000 National Explorer Conference 1,000 - - 1,000 1,000 - - Northwestern Staff and Command 4,300 4,300 Organized Retail Crime Conference - 800 800 800 800 800 800 Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Sex Crimes Investigator Conference - - - 500 500 500 500 Special Operations Training Assn. Conference 1,600 1,600 1,633 1,600 1,600 1,600 1,600 State Explorer Conference - 800 800 800 800 800 800 Total 15,590 17,930 17,163 20,450 20,450 21,310 21,310 6280 DUES & SUBSCRIPTIONS Association of Training Officers of MN 200 200 200 200 200 200 200 Crime Prevention Officers Association 180 180 180 180 180 180 180 Criminal Code/Law Books 50 50 50 50 50 50 50 Dakota County Chiefs of Police Association 600 600 600 600 600 600 600 DC 800 MHz Access Fee 28,485 27,000 27,000 30,000 27,000 27,000 27,000 Explorer Re-charter 250 250 250 250 250 250 250 International Association of Chiefs of Police 450 450 450 450 450 450 450 MAAG Dues 8,300 8,300 8,300 8,300 8,300 8,300 8,300 Misc. Books & Publications 500 500 500 500 500 500 500 MN Chiefs of Police Association 580 580 580 580 580 580 580 MN Law Enforcement Explorers Association 75 75 75 75 75 75 75 MN Multi-Housing Assn. Coalition 130 130 130 130 130 130 130 National FBI Academy Association/LEEDA 350 350 350 350 350 350 350 Police License Renewals ($90 each)1,800 1,400 1,400 1,800 1,800 1,890 1,890 Rotary Dues 200 200 200 200 200 200 200 Tri-County Investigators Association 100 100 100 100 100 100 100 U.S. Police Canine Association 80 80 80 160 160 160 160 Trend Reduction (4,000) - - - - - Total 38,330 40,445 40,445 43,925 40,925 41,015 41,015 6281 UNIFORM/CLOTHING ALLOWANCE Awards/Plaques/Commendation Medals 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Bike Uniforms 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Chaplain/Volunteer Program Clothing 500 500 500 500 500 500 500 MAAG 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Patches/Badges 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Records Personnel Uniforms 3,000 3,000 3,000 2,000 2,000 2,000 2,000 Replacement Ballastic Vests 4,000 4,000 4,000 21,000 21,000 9,000 9,000 Sworn Officers 54,600 54,600 54,600 55,650 55,650 55,650 55,650 Sworn Officers New Hires 3,000 3,000 2,000 3,000 3,000 3,000 3,000 Uniforms & Badges, Explorer Program 500 500 500 500 500 500 500 Total 73,100 73,100 72,100 90,150 90,150 78,150 78,150 6310 RENTAL EXPENSE CJDN Connection Fees-BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 5,760 CJDN Connection Fees-BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 5,040 CJDN Connection Fees-BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 1,200 CJIIN Tri Tech Tri Tech TriTech Tri Tech Tri Tech TriTech TriTech Konica Minolta Copier Leases 6,800 6,800 6,800 6,800 6,800 6,800 6,800 Vehicle Lease (Drug Task Force)3,600 3,600 3,600 3,600 3,600 3,600 3,600 Total 22,400 22,400 22,400 22,400 22,400 22,400 22,400 119 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES Blood Tests 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Outdoor Range Maintenance/Repairs 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Scale Calibration Maintenance 500 500 500 500 500 500 500 Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Trend Reduction (2,000) - - - - - Total 9,100 11,100 11,100 11,100 11,100 11,100 11,100 6730 CAPITAL OUTLAY - VEHICLES Sedans (Admin.)- - - - - - - Squad Cars - - - - - - - Van (Detectives)- - - - - - - Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Canine - Saint Paul PD - - - 8,000 - - - Records Scanner - - - - - - - AR-15 Squad Rifle Suppression - - - 21,000 21,000 21,000 - (Trade in Value)- - - - - - - Total - - - 29,000 21,000 21,000 - 6745 VEHICLE REPLACEMENT VEHICLE - UTV Fleet Addition 26,189 - - - VERF-Vehicle Replacement Charges 196,870 196,870 196,870 216,560 196,870 238,220 238,220 Total 196,870 196,870 196,870 242,749 196,870 238,220 238,220 Total Net of Personnel 1,577,810 1,618,192 1,621,279 1,802,291 1,710,255 1,818,916 1,761,940 TOTAL EXPENSES 8,713,414 9,013,572 9,016,659$ 9,572,771 9,450,735 9,935,526$ 9,848,550$ TOTAL REVENUES (from Above) :589,935 597,200 598,470$ 636,321 601,827 634,780$ 634,780$ NET ADDITION TO (USE OF ) GENERAL REVENUES (8,123,479) (8,416,372)$ (8,418,189)$ (8,936,450)$ (8,848,908)$ (9,300,746) (9,213,770) (21,000) (ACCOUNTED IN LINE ITEMS) (26,189) (ACCOUNTED IN LINE ITEMS) (8,000) (ACCOUNTED IN LINE ITEMS) (55,189) (8,881,261) 4.4% AS A RESULT OF A VACANT SERGEANT PO 120 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 21 1290 Civil Defense DESCRIPTION OF ACTIVITY Civil Defense The City Council designates an Emergency Management Director. The Police Chief serves in this capacity. Duties include maintenance of the nine outdoor warning sirens, insuring that the Emergency Operations Center is properly equipped, updating and coordinating the periodic exercising the City’s Emergency Operations Plan. The Police Chief works closely with the Fire Chief and the Dakota County Emergency Operations Director in coordinating Civil Defense activities. MAJOR OBJECTIVES FOR 2018 Continue ongoing maintenance on outdoor warning sirens including monitoring and replacement of DC power supply (batteries) as needed. Members of the Apple Valley Police Department supervisory team will continue to receive training in the National Incident Management System (NIMS) by attending the various NIMS courses provided by the Dakota County Domestic Preparedness Committee. In addition, tabletop exercises will be provided under the framework of the newly revised Emergency Operations Plan. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Proposed Item 2014 2015 2016 2017 2018 Number of Warning Sirens 9 9 9 9 9 Summary Budget Department 21 Civil Defense 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Adopted Proposed Revenue: Expenditures: Supplies 1,046 694 163 2,000 2,000 2,000 2,000 Contractual Serv.15,439 15,410 15,410 16,410 15,410 15,410 15,410 Utilities 549 551 505 675 675 675 675 Repairs & Maint.517 44 754 3,000 2,000 2,000 2,000 Training/Travel/Dues - - - 500 100 100 100 Capital outlay - - - - - - - Total Exp 17,551 16,699 16,832 22,585 20,185 20,185 20,185 Net addition to (use of) general revenues (17,296) (16,699) (16,832) (22,585) (20,185) (20,185) (20,185) 2018 CAPITAL OUTLAY: None 121 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CIVIL DEFENSE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6105 - SALARIES AND WAGES 0 6100 - TOTAL PERSONNEL SERVICES 0 6211 - SMALL TOOLS & EQUIPMENT 30 120 168 2,000 601 2,000 2,000 2,000 2,000 6215 - EQUIPMENT-PARTS 624 574 12 0 6229 - GENERAL SUPPLIES 392 0 0 0 6205 - SUPPLIES 1,046 694 180 2,000 601 2,000 2,000 2,000 2,000 6238 - POSTAGE/UPS/FEDEX 29 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 15,410 15,410 15,410 15,410 15,303 15,410 15,410 15,410 15,410 6230 - CONTRACTUAL SERVICES 15,439 15,410 15,410 15,410 15,303 15,410 15,410 15,410 15,410 6255 - UTILITIES-ELECTRIC 549 551 505 675 275 675 675 675 675 6250 - UTILITIES 549 551 505 675 275 675 675 675 675 6265 - REPAIRS-EQUIPMENT 517 44 754 2,000 880 2,000 2,000 2,000 2,000 6260 - REPAIRS AND MAINTENA 517 44 754 2,000 880 2,000 2,000 2,000 2,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 0 0 0 100 0 100 100 100 100 6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 100 0 100 100 100 100 6200 - TOTAL OPERATING COSTS 17,550 16,699 16,849 20,185 17,059 20,185 20,185 20,185 20,185 6333 - GENERAL-CASH DISCOUNTS 0 0 -17 0 6301 - OTHER EXPENDITURES 0 0 -17 0 6300 - TOTAL OTHER EXPENDITURES 0 0 -17 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 17,550 16,699 16,832 20,185 17,059 20,185 20,185 20,185 20,185 122 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 21: CIVIL DEFENSE - 1290 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6211 SMALL TOOL & EQUIPMENT Siren Maint Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Avian Flu Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES DCDPC Annual Dues 15,410 15,410 15,410 15,410 15,410 15,410 15,410 Total 15,410 15,410 15,410 15,410 15,410 15,410 15,410 6255 UTILITIES - ELECTRIC Dakota Electric - Excel Energy 675 675 552 675 675 675 675 Total 675 675 552 675 675 675 675 6265 REPAIRS - EQUIPMENT Routine Maintenance 3,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 3,000 2,000 2,000 2,000 2,000 2,000 2,000 6275 SCHOOL/CONF/EXP - LOCAL Exercise Expenses 400 - - - - - - Total 400 - - - - - - 6280 DUES & SUBSCRIPTIONS AMEM 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 Total Net of Personnel 21,585 20,185 20,062 20,185 20,185 20,185 20,185 TOTAL EXPENSES 21,585$ 20,185$ 20,062$ 20,185$ 20,185$ 20,185$ 20,185$ 123 Notes: 124 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 22 1295 Comm Serv Offic (CSO) DESCRIPTION OF ACTIVITY Community Service Officer A Community Service Officer (CSO) provides support in crime prevention, investigation, and response where full police powers are unnecessary and assists police officers in upholding law and order. CSOs work under the supervision of a patrol sergeant. They perform duties that don’t require the level of training or expertise of a police officer, thereby freeing the officer to engage in activities that do require their attention. The duties of the CSOs include: Fingerprinting citizens applying for certain licenses from state agencies or adoption. Assisting patrol officers in performing traffic control, such as accident scene traffic control, special events control, and other similar situations. Assisting officers in requesting and ensuring vehicle tows are completed at accident scenes and other arrest situations where a vehicle is involved. Assisting in booking prisoners at the police station. Handling dog bite calls, animal at large calls and injured animal calls. Opening locked car doors for citizens. Delivering City Council agenda packets. Delivering the City Hall mail to the post office each day. Deploying the radar display speed trailers as well as “Car 54”. Enforcing certain ordinance violations including selected parking violations. Maintaining department supplies and equipment. Shuttling squad cars back and forth from the police station to mechanics at CMF. Transporting evidence to and from the Minnesota Bureau of Criminal Apprehension for analysis. Monitoring winter sidewalk snow shoveling complaints. Fingerprinting residents who require it as part of job applications MAJOR OBJECTIVES FOR 2018 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2014 2015 2016 2017 2018 Number of Animal Licenses Sold 503 492 479 900 900 125 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 CSO 2.8 2.8 2.8 2.8 2.8 2.8 Summary Budget Department 22 Comm Serv Offic (CSO) 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES-Animal Pickup 3,920 4,829 3,830 7,000 7,100 7,100 7,100 LICENSE-Dog (pub.safety)10,044 9,662 9,553 5,256 5,400 5,500 5,500 13,964 14,491 13,383 12,256 12,500 12,600 12,600 Expenditures: Salaries & Wages 63,291 67,206 62,380 72,870 73,330 77,160 80,630 Emp. Benefits 9,288 10,919 8,650 13,050 13,860 14,415 15,145 Supplies 7,950 6,075 4,767 6,625 6,625 6,625 6,650 Contractual Serv.5,329 5,207 5,546 6,700 6,650 6,150 6,150 Repairs & Maint.- - - Training/Travel/Dues 1,419 75 821 2,600 2,000 2,000 2,000 Other Exp.- - - Capital outlay - - - 87,277 89,482 82,164 101,845 102,465 106,350 110,575 Net addition to (use of) general revenues (73,313) (74,991) (68,781) (89,589) (89,965) (93,750) (97,975) 2018 CAPITAL OUTLAY: None 126 City of Apple Valley Department Expense Summary Budget Years (2018-2019) COMM SERV OFFIC (CSO) Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 60,296 64,652 58,882 68,215 35,419 71,255 71,255 74,765 74,765 6114 - OVERTIME PART-TIME EMPLOYEES 2,994 2,553 3,498 3,100 1,109 3,100 3,100 3,100 3,100 6123 - SALARY-OTHER 2,015 2,805 2,805 2,765 2,765 6105 - SALARIES AND WAGES 63,291 67,206 62,380 73,330 36,528 77,160 77,160 80,630 80,630 6138 - MEDICARE 918 974 904 1,105 530 1,120 1,120 1,170 1,170 6139 - FICA 3,924 4,167 3,868 4,725 2,265 4,785 4,785 5,000 5,000 6141 - PENSIONS-PERA 2,649 3,821 2,179 5,715 620 5,785 5,785 6,045 6,045 6142 - WORKERS COMPENSATION 1,797 1,957 1,699 2,315 1,215 2,725 2,725 2,930 2,930 6125 - EMPLOYEE BENEFITS 9,288 10,919 8,650 13,860 4,629 14,415 14,415 15,145 15,145 6100 - TOTAL PERSONNEL SERVICES 72,578 78,124 71,031 87,190 41,157 91,575 91,575 95,775 95,775 6210 - OFFICE SUPPLIES 14 6211 - SMALL TOOLS & EQUIPMENT 358 0 499 300 0 300 300 300 300 6212 - MOTOR FUELS/OILS 7,453 6,075 3,559 5,750 2,390 5,750 5,750 5,750 5,750 6215 - EQUIPMENT-PARTS 65 0 6216 - VEHICLES-TIRES/BATTERIES 0 0 507 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 138 0 138 325 194 325 325 350 350 6205 - SUPPLIES 7,950 6,075 4,767 6,625 2,599 6,625 6,625 6,650 6,650 6238 - POSTAGE/UPS/FEDEX 23 6239 - PRINTING 0 0 0 250 0 250 250 250 250 6249 - OTHER CONTRACTUAL SERVICES 5,329 5,207 5,546 6,400 1,430 6,400 5,900 6,400 5,900 6230 - CONTRACTUAL SERVICES 5,329 5,207 5,546 6,650 1,453 6,650 6,150 6,650 6,150 6260 - REPAIRS AND MAINTENA 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 0 0 6281 - UNIFORM/CLOTHING ALLOWANCE 1,419 75 821 2,000 0 2,000 2,000 2,000 2,000 6270 - TRNG/TRAVL/DUES/UNIF 1,419 75 821 2,000 0 2,000 2,000 2,000 2,000 6200 - TOTAL OPERATING COSTS 14,697 11,356 11,135 15,275 4,052 15,275 14,775 15,300 14,800 6333 - GENERAL-CASH DISCOUNTS 0 0 -3 6301 - OTHER EXPENDITURES 0 0 0 -3 6300 - TOTAL OTHER EXPENDITURES 0 0 0 -3 87,276 89,480 82,165 102,465 45,206 106,850 106,350 111,075 110,575 127 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 22: COMM SERV OFFIC (CSO) - 1295 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 6111 Salary - Part-time 70,625 68,215 60,000 71,255 71,255 74,765 74,765 6112 Salary-Seasonal Temp - - - - 6114 Overtime PT - 3,100 3,100 3,100 3,100 3,100 3,100 6123 Salary - Other 2,245 2,015 2,015 2,805 2,805 2,765 2,765 6138 Medicare 1,055 1,105 1,105 1,120 1,120 1,170 1,170 6139 FICA 4,520 4,725 4,725 4,785 4,785 5,000 5,000 6141 PERA 5,465 5,715 5,715 5,785 5,785 6,045 6,045 6142 Work Comp 2,010 2,315 2,315 2,725 2,725 2,930 2,930 Position Changes Total 85,920 87,190 78,975 91,575 91,575 95,775 95,775 6211 SMALL TOOL & EQUIPMENT Cages, Traps, Repellent, Gloves 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6212 MOTOR FUELS/OILS Gas 5,000 5,500 5,500 5,500 5,500 5,500 5,500 Oil 250 250 250 250 250 250 250 Total 5,250 5,750 5,750 5,750 5,750 5,750 5,750 6216 EQUIPMENT - TIRES/BATTERIES Animal Control Trucks 750 250 250 250 250 250 250 Total 750 250 250 250 250 250 250 6229 GENERAL SUPPLIES Dog Licenses 175 175 175 175 175 175 175 Dog Nooses/Misc Supplies 150 150 175 150 150 175 175 Total 325 325 350 325 325 350 350 6239 PRINTING/PUBLISHING Printing 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6249 OTHER CONTRACTUAL SERVICES Palomino Pet Hospital 6,450 6,400 6,400 6,400 5,900 6,400 5,900 Boarding Fees Recapture Credit - - - - Wildlife Trapping Service - - - - Total 6,450 6,400 6,400 6,400 5,900 6,400 5,900 6275 SCHOOL/CONF/EXP - LOCAL Total 500 - - - 6281 UNIFORM/CLOTHING ALLOWANCE Community Service Officer Uniforms 2,100 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,100 2,000 2,000 2,000 2,000 2,000 2,000 Total Net of Personnel 15,925 15,275 15,275 17,275 17,275 17,275 17,275 TOTAL EXPENSES 101,845 102,465 94,275 106,850 106,350 111,075 110,575 128 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 23 1300 Fire Department DESCRIPTION OF ACTIVITY The mission of the Apple Valley Fire Department is to reduce the loss of life and property by providing fire suppression, rescue services, non-emergency services, and fire and life safety education to the public. This is accomplished by training for and providing pre-emergency planning, fire protection, rescue, emergency medical services, hazardous materials response, natural or manmade disaster response, and emergency support when needed during other community crisis. Our priorities are life safety, property conservation, and environmental protection. These are achieved through our vision to be an innovative, effective, and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services, and quality fire and safety education. We strive to offer the best available education and training to our firefighters, in preparation of meeting the needs and expectations of our citizens and visitors. Our training programs allow firefighters to receive classroom and practical education that is compliant with the National Fire Protection Association (NFPA), the Federal Emergency Management Agency’s (FEMA) National Incident Management System (NIMS), and the Insurance Services Office, Inc. (ISO). By striving for the goal of meeting nationally recognized standards of these agencies, the Apple Valley Fire Department is able to provide consistent, systematic, and proactive response to emergent and other public safety needs. We also participate in coordinated county-wide training and response which provide optimum use of resources and personnel across inter- and intra-jurisdictional organizations, should the need arise. Our goal of ensuring our residential and business communities meet all City Ordinances and Minnesota State Fire Codes is met through our fire prevention program. Fire prevention activities provide multiple fire and life safety educational and training opportunities to the residents, businesses, and visitors of our city. Scheduled fire inspections of new and existing commercial and multi-family properties provide additional and effective safety. MAJOR OBJECTIVES FOR 2018 • Research, draft specifications, and award purchase of a new Duty Crew/Initial Attack fire apparatus. • Acquire new self-contained breathing apparatus. • Continue the three year replacement program of VHF fire pagers. • Continue replacement of Fire Station identification signage IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Fire/Rescue/EMS Calls 1,412 1,397 1,622 1,714 1,806 1,898 Emergency Response Times (minutes) 6:50 avg 6:31 avg 6:01 avg 6:00 avg 6:00 avg 6:00 avg Fire Inspections 685 552 122 500 600 650 Firefighter Training Hours 7,832 7,316 7,881 7,900 8,800 9,200 Fire Safety Education Programs 55 85 69 74 80 80 129 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Fire Chief 1 1 1 1 1 1 Fire Deputy Chief/Training Officer 1 1 1 1 1 Fire Marshal 1 1 1 1 1 1 Fire Inspector 1 1 1 1 1 1 Firefighter Technician 1 1 Department Assistant 1.44 1 1 1 1 1 Part-Time Status Personnel Schedule In Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Paid-on-Call Firefighters (74) 29,488 27,847 24,347 27,750 27,750 27,750 Firefighter Clerical Assistant (PT) 1,562 1,456 1,456 1,456 1,456 1,456 Custodian (PT) 1,040 - - - - - 2018 CAPITAL OUTLAY : SCBA Replacement (VERF) $314,000 Vehicle Replacement one (1) Duty Crew/Initial Attack Apparatus (VERF) $292,700 2018 CAPITAL OUTLAY: Office Chairs (x25) Fire Station 2 $5,500 Summary Budget Department 23 Fire 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenues: Lease Allina Space-Fire Station #1 34,368 35,106 35,072 35,000 36,060 37,140 - Grants and Other Revenue 178,014 276,307 281,578 22,100 28,000 23,500 13,000 212,382 311,413 316,650 57,100 64,060 60,640 13,000 Expenditures: Salaries & Wages 850,951 829,701 794,951 902,065 922,951 902,260 935,870 Employee Benefits 164,124 160,595 215,603 246,270 262,765 277,660 293,345 Supplies & Equipment 97,521 103,952 99,555 121,017 102,718 86,405 72,465 Contractual Services 82,497 66,713 76,575 89,230 79,615 91,860 92,135 Utilities 39,557 28,608 27,570 37,200 37,212 28,940 29,865 Repairs & Maintenance 106,492 113,118 93,537 114,711 122,896 110,335 74,685 Training/Travel/Dues 92,798 92,650 84,813 87,701 97,003 102,720 104,330 Other Expenses 2,778 5,642 2,999 2,500 2,950 2,950 2,950 Vehicle Replacement Charge (VERF)279,804 286,300 286,300 292,100 321,000 353,100 Capital Outlay 271,308 - - 5,500 5,500 Total Expenditures 1,708,025 1,680,782 1,681,903 1,886,994 1,920,210 1,929,630 1,964,245 Net addition (use) of general revenues (1,495,643) (1,369,369) (1,365,253) (1,829,894) (1,856,150) (1,868,990) (1,951,245) 130 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FIRE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 454,023 435,810 374,332 439,615 180,239 441,940 441,940 466,600 466,600 6111 - SALARY PART-TIME 390,794 389,126 419,038 451,880 219,407 509,850 424,660 521,530 434,120 6113 - OVERTIME-REGULAR EMPLOYEES 5,132 4,410 3,692 5,865 2,616 5,865 5,865 6,200 6,200 6121 - INSURANCE CASH BENEFIT 1,449 1,397 1,440 720 6122 - COMP REQUEST -447 -1,041 -3,551 -1,737 6123 - SALARY-OTHER 25,591 32,015 29,795 31,445 28,950 6105 - SALARIES AND WAGES 850,951 829,701 794,951 922,951 401,245 989,670 902,260 1,025,775 935,870 6138 - MEDICARE 10,749 10,315 9,776 12,675 5,000 12,855 11,590 13,330 12,025 6139 - FICA 4,023 4,075 3,988 4,540 2,006 4,655 4,655 4,885 4,885 6141 - PENSIONS-PERA 64,668 64,380 53,652 59,600 26,487 69,310 69,310 75,800 75,800 6142 - WORKERS COMPENSATION 19,953 20,365 95,845 114,905 54,434 117,335 117,335 122,260 122,260 6144 - LONG-TERM DISABILITY INSURANCE 1,270 1,120 1,001 1,265 341 1,270 1,270 1,335 1,335 6145 - MEDICAL INSURANCE 58,734 54,690 46,941 69,780 21,003 73,500 73,500 77,040 77,040 6146 - DENTAL INSURANCE 4,246 5,137 3,871 2,000 6147 - LIFE INSURANCE-BASIC 56 29 24 11 6148 - LIFE INSURANCE-SUPP/DEPEND 424 482 505 239 6125 - EMPLOYEE BENEFITS 164,124 160,595 215,603 262,765 111,521 278,925 277,660 294,650 293,345 6100 - TOTAL PERSONNEL SERVICES 1,015,075 990,296 1,010,553 1,185,716 512,766 1,268,595 1,179,920 1,320,425 1,229,215 6210 - OFFICE SUPPLIES 165 187 220 410 259 225 410 225 225 6211 - SMALL TOOLS & EQUIPMENT 32,221 39,323 38,539 33,308 23,884 27,465 25,680 17,705 10,790 6212 - MOTOR FUELS/OILS 30,305 20,648 13,296 23,860 6,973 23,719 18,720 23,719 18,720 6214 - CHEMICALS 0 0 2,352 2,025 0 2,250 2,250 2,350 2,350 6215 - EQUIPMENT-PARTS 14,940 10,410 15,593 16,054 5,993 13,054 13,055 13,066 13,065 6216 - VEHICLES-TIRES/BATTERIES 2,100 4,105 2,326 4,300 765 3,200 3,200 3,200 3,200 6229 - GENERAL SUPPLIES 17,790 29,278 27,230 22,761 6,278 23,090 23,090 24,115 24,115 6205 - SUPPLIES 97,521 103,952 99,555 102,718 44,152 93,003 86,405 84,380 72,465 6235 - CONSULTANT SERVICES 26,131 13,505 19,503 20,930 10,770 19,950 19,950 19,950 19,950 6237 - TELEPHONE/PAGERS 8,582 9,659 12,004 11,568 5,418 20,828 20,830 20,828 20,825 6238 - POSTAGE/UPS/FEDEX 399 62 154 400 0 200 200 200 200 6239 - PRINTING 1,022 956 324 880 416 710 710 710 710 6240 - CLEANING SERVICE/GARBAGE 1,939 2,158 2,034 2,091 1,067 2,097 2,095 2,161 2,160 6242 - FIRE ALARM PLAN REVIEWS 300 525 0 500 0 750 750 750 750 6249 - OTHER CONTRACTUAL SERVICES 44,125 39,849 42,555 43,246 18,682 47,326 47,325 47,544 47,540 6230 - CONTRACTUAL SERVICES 82,497 66,713 76,575 79,615 36,352 91,861 91,860 92,143 92,135 6255 - UTILITIES-ELECTRIC 18,330 19,145 17,122 19,579 8,625 17,647 17,645 18,177 18,175 6256 - UTILITIES-NATURAL GAS 17,935 6,852 7,421 14,816 6,330 8,183 8,180 8,482 8,480 6257 - UTILITIES-PROPANE/WATER/SEWER 3,293 2,610 3,026 2,817 541 3,116 3,115 3,210 3,210 6250 - UTILITIES 39,557 28,608 27,570 37,212 15,497 28,946 28,940 29,869 29,865 6265 - REPAIRS-EQUIPMENT 41,089 64,425 58,616 41,563 15,433 44,344 44,345 47,912 47,910 6266 - REPAIRS-BUILDING 65,404 48,693 34,921 81,333 9,443 83,284 65,990 26,774 26,775 6260 - REPAIRS AND MAINTENA 106,492 113,118 93,537 122,896 24,876 127,628 110,335 74,686 74,685 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 20,888 21,581 17,340 20,725 6,418 20,725 20,725 20,970 20,970 6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,501 13,563 17,806 18,693 10,965 18,368 17,370 18,629 18,630 6278 - SUBSISTENCE ALLOWANCE 3,100 2,950 2,900 3,300 1,900 3,000 3,000 3,000 3,000 6280 - DUES & SUBSCRIPTIONS 5,119 4,484 2,881 4,210 2,921 4,000 4,000 4,100 4,100 6281 - UNIFORM/CLOTHING ALLOWANCE 47,191 50,074 43,885 50,075 41,296 57,624 57,625 57,629 57,630 6270 - TRNG/TRAVL/DUES/UNIF 92,798 92,650 84,813 97,003 63,499 103,717 102,720 104,328 104,330 6200 - TOTAL OPERATING COSTS 418,865 405,040 382,049 439,444 184,376 445,155 420,260 385,406 373,480 131 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FIRE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6310 - RENTAL EXPENSE 230 0 600 0 6330 - SALES/USE TAX 79 0 0 0 6333 - GENERAL-CASH DISCOUNTS -123 -573 -117 -79 6399 - OTHER CHARGES 2,592 6,215 2,516 2,950 2,950 2,950 2,950 2,950 2,950 6301 - OTHER EXPENDITURES 2,778 5,642 2,999 2,950 2,871 2,950 2,950 2,950 2,950 6300 - TOTAL OTHER EXPENDITURES 2,778 5,642 2,999 2,950 2,871 2,950 2,950 2,950 2,950 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 0 0 5,500 5,500 5,500 5,500 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 6745 - VERF CHARGES 271,308 279,804 286,300 292,100 146,050 321,000 321,000 321,000 353,100 6701 - TOTAL CAPITAL OUTLAY 271,308 279,804 286,300 292,100 146,050 326,500 326,500 326,500 358,600 6700 - TOTAL CAPITAL OUTLAY 271,308 279,804 286,300 292,100 146,050 326,500 326,500 326,500 358,600 1,708,025 1,680,782 1,681,901 1,920,210 846,063 2,043,200 1,929,630 2,035,281 1,964,245 132 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 435,030 439,615 439,615 441,940 441,940 466,600 466,600 6111 Salary-Part-time 489,560 451,880 451,880 509,850 424,660 521,530 434,120 6113 Overtime - Regular 5,865 5,865 5,865 5,865 5,865 6,200 6,200 6123 Salaries - Other 21,610 25,591 25,591 32,015 29,795 31,445 28,950 6138 Medicare 12,405 12,675 12,675 12,855 11,590 13,330 12,025 6139 FICA 4,435 4,540 4,540 4,655 4,655 4,885 4,885 6141 Pension - PERA 58,565 59,600 59,600 69,310 69,310 75,800 75,800 6142 Work Comp Ins 99,860 114,905 114,905 117,335 117,335 122,260 122,260 6144 Long-term Disability Insurance 1,225 1,265 1,265 1,270 1,270 1,335 1,335 6145 Hospital & Life Insurance 69,780 69,780 69,780 73,500 73,500 77,040 77,040 Trend Reduction - Parttime (50,000) Position Changes Total 1,148,335 1,185,716 1,185,716 1,268,595 1,179,920 1,320,425 1,229,215 6210 OFFICE SUPPLIES Miscellaneous 320 410 275 225 410 225 225 Total 320 410 275 225 410 225 225 6211 SMALL TOOLS & EQUIPMENT Firefighting Hand Tools and Equipment 1,000 1,000 800 800 800 800 800 Technical Rescue Equipment 700 700 625 550 550 600 600 Vehicle Extrication Equipment (Rescue 2 Combi-Tool)VERF VERF VERF VERF VERF VERF VERF Fire Hose (Attack and Supply)5,516 6,626 7,517 5,256 5,255 5,256 5,256 Investigation Equipment 200 200 180 200 200 200 200 Firefighting Nozzles 1,000 3,590 2,800 1,200 1,200 1,200 1,200 Flashlights 375 300 300 225 225 225 225 EMS Equipment Non-Expendable - - 895 - - - - Fire Extinguishers/Stat-X First Responder Suppressant 150 150 150 150 150 150 150 High Visibility Traffic Vests 100 350 100 - - - - Rescue Saw Equipment and Blades 200 200 180 200 200 200 200 Mops, Brooms, Cleaning Equipment 155 200 210 200 200 200 200 Station Hand Tools and Equipment 230 245 270 175 175 175 175 Water/Ice Rescue Suit (1 per year x7)600 616 636 636 635 636 636 SCBA Epic 3 Voice Emitters (x12)4,400 - - - - - - SCBA Firefighter Face Mask AV3000HT 248 248 248 253 255 253 253 Disposable Single Gas CO Detectors (4 per year)800 790 895 895 895 895 895 Gear Racks (Turnout Gear) Fire Station 1, 2, & 3 replace over 3 years 6,718 6,718 8,419 - - - - Thermal Imager Camera (Rescue 2)VERF VERF VERF VERF VERF VERF VERF Mobile Computer for Apparatus (Engine 22)- - - - - - - Technology Upgrades (TVs, Apparatus Display Monitors, etc…)4,500 - 1,200 1,200 - - VHF Fire Pagers Replacement (Minitor VI)15,458 11,375 11,375 6,825 6,825 Pluggie the Fire Hydrant 6,200 - Workout Gym Equipment (2018-Exercise Bike from 2017 savings)2,500 - 5,000 - Workout Gym Equipment (2019-Multi-Gym to 2018)5,000 K12 Rescue Saw - moved to 2018 1,915 1,915 - Total 42,350 33,308 35,600 27,465 25,680 17,705 10,790 6212 MOTOR FUELS/OILS/ADDITIVES Unleaded 15,846 13,205 12,000 12,193 9,195 12,193 7,193 Diesel 12,409 8,525 8,000 8,456 6,455 8,456 8,457 Diesel Road Tax 530 530 500 1,070 1,070 1,070 1,070 Oils & Additives 1,300 1,600 1,600 2,000 2,000 2,000 2,000 Total 30,085 23,860 20,000 23,719 18,720 23,719 18,720 6214 CHEMICALS Plug & Dike 100 75 75 - - 100 100 Hazmat Absorbents (Absorbent/Pillows/Pads)300 300 300 300 300 300 300 SCBA Cleaning & Disinfectant 350 350 350 350 350 350 350 Class A Foam 1,300 1,300 1,300 1,600 1,600 1,600 1,600 Total 2,050 2,025 2,025 2,250 2,250 2,350 2,350 6215 EQUIPMENT - PARTS Batteries (Rechargeable)1,500 750 750 750 750 750 750 Batteries (Non-Rechargeable)2,000 1,366 1,366 1,366 1,365 1,366 1,365 SCBA Equipment & Compressors 300 300 300 300 300 300 300 Firefighting Equipment & Tools 350 350 366 250 250 250 250 General / Miscellaneous 1,455 888 900 888 890 900 900 Apparatus / Vehicle Parts 13,000 11,000 7,900 8,000 8,000 8,000 8,000 Atmospheric Monitor Sensor Replacements 1,400 1,400 1,500 1,500 1,500 1,500 1,500 Total 20,005 16,054 13,082 13,054 13,055 13,066 13,065 6216 TIRES & BATTERIES (VEHICLES) Tires 3,340 3,400 2,500 2,500 2,500 2,500 2,500 Batteries 895 900 700 700 700 700 700 Total 4,235 4,300 3,200 3,200 3,200 3,200 3,200 6229 GENERAL SUPPLIES EMS Supplies Expendable 475 375 375 375 375 375 375 Traffic Control Devices (Fuses, Cones, etc.)250 250 250 250 250 250 250 Cleaning Supplies and Laundry Soap 1,863 1,863 2,000 2,100 2,100 2,100 2,100 Maps & Preplan Materials - - - - - 1,000 1,000 Infection Control Supplies 1,000 1,000 800 1,000 1,000 1,000 1,000 Fire Line Barrier Tape 140 140 140 140 140 140 140 Hazmat Decontamination Supplies 650 650 650 660 660 660 660 Atmosheric Monitoring Calibration Gas 1,000 1,343 1,200 1,350 1,350 1,350 1,350 Smoke Machine Training Replacment - - - - - - Liquid Smoke (Training Smoke Machine)150 100 100 100 100 100 100 Medical Gloves (Latex Free)2,477 1,750 1,750 1,750 1,750 1,750 1,750 Vehicle Soap 1,300 1,300 1,300 1,300 1,300 1,300 1,300 N95 Particulate Respirator Masks 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fire Box Rekeying - - - - - - - Station Furnishings 1, 2, & 3 1,200 1,200 900 1,000 1,000 1,000 1,000 Primary Eye Protection 50 50 50 50 50 50 50 Salvage Tarps 350 325 400 400 400 400 400 Fire Codes and NFPA Standards 625 1,305 1,305 1,305 1,305 1,400 1,400 Training Materials (Books, Curriculum, Videos)1,000 1,670 800 1,670 1,670 1,600 1,600 Fire Prevention Materials 6,400 6,400 6,400 6,900 6,900 6,900 6,900 Food for Emergency Incidents and Standbys 1,040 1,040 1,200 1,240 1,240 1,240 1,240 Incident Command Software (moved to 6249)- - - - - - - Volunteer Fire Corp Citizens Program 1,000 1,000 500 500 500 500 500 Total 21,970 22,761 21,120 23,090 23,090 24,115 24,115 133 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES New Hire Physical/Ability/Psychological Assessment 8,425 7,280 6,900 7,000 7,000 7,000 7,000 Annual Physical Exams (74 @ $143)19,110 11,154 10,296 10,582 10,580 10,582 10,582 Tuberculosis (TB) Testing (74 @ $22)1,560 1,716 1,540 1,628 1,630 1,628 1,628 Flu Shots (74 @ $10)740 780 700 740 740 740 740 Total 29,835 20,930 19,436 19,950 19,950 19,950 19,950 6237 TELEPHONE/PAGERS Cellular Phone Services 2,820 4,104 4,440 4,548 4,550 4,548 4,545 Mobile Device Stipends 8,880 8,880 8,880 8,880 Sprint/Verizon Mobile EVDO Wireless Services 6,130 6,240 6,252 6,300 6,300 6,300 6,300 Cable Television 245 264 300 300 300 300 300 IaR Firefighter Supplemental Notification System 630 960 860 800 800 800 800 Total 9,825 11,568 11,852 20,828 20,830 20,828 20,825 6238 POSTAGE/UPS/FEDEX Miscellaneous Shipping 435 400 200 200 200 200 200 Total 435 400 200 200 200 200 200 6239 PRINTING/PUBLISHING Fire Code Enforcement Forms 95 100 - - - - - Business Cards 180 180 110 180 180 180 180 Stationery and Envelopes 250 400 260 200 200 200 200 Recruitment Materials (Flyers, Door Knockers, etc…)400 200 310 330 330 330 330 Total 925 880 680 710 710 710 710 6240 CLEAN SERVICE/WASTE REMOVAL Garbage Station 1 1,025 1,193 1,087 1,120 1,120 1,154 1,154 Garbage Station 2 435 427 468 482 480 497 496 Garbage Station 3 490 471 480 495 495 510 510 Total 1,950 2,091 2,035 2,097 2,095 2,161 2,160 6242 FIRE ALARM PLAN REVIEW Fire Alarm Plan Review Consultant 420 500 500 750 750 750 750 Total 420 500 500 750 750 750 750 6249 OTHER CONTRACTUAL SERVICES Online Interactive Training Services 6,015 6,015 5,640 5,865 5,865 5,865 5,865 Custodial Services Fire Station 1(+Allina), 2, and 3 6,885 6,720 6,720 6,720 6,720 6,720 6,720 Hazardous Materials Disposal - - - - - - - Fire RMS (ImageTrend)2,825 2,980 3,244 3,428 3,425 3,612 3,610 Lawn Care (Fire Stations x 3) 7,560 7,317 11,000 11,000 11,000 11,000 11,000 Fire Alarm Panel Monitoring (Fire Stations x 3)955 1,014 1,080 1,113 1,115 1,147 1,145 800 MHz Radio Subscriber fees (64@$300)19,200 19,200 19,200 19,200 19,200 19,200 19,200 Incident Command Software Subscription (ICx Command)2,400 - - - - - - Total 45,840 43,246 46,884 47,326 47,325 47,544 47,540 6255 UTILITIES - ELECTRIC Station 1 12,440 12,166 10,742 11,065 11,065 11,397 11,395 Station 2 3,440 3,722 3,199 3,295 3,295 3,394 3,395 Station 3 3,810 3,691 3,182 3,287 3,285 3,386 3,385 Total 19,690 19,579 17,123 17,647 17,645 18,177 18,175 6256 UTILITIES - NATURAL GAS Station 1 8,860 9,037 4,618 4,757 4,755 4,900 4,900 Station 2 2,955 3,015 1,754 1,807 1,805 1,914 1,914 Station 3 2,710 2,764 1,571 1,619 1,620 1,668 1,666 Total 14,525 14,816 7,943 8,183 8,180 8,482 8,480 6257 UTILITIES - OTHER Station 1 1,130 1,747 1,815 1,870 1,870 1,926 1,926 Station 2 945 535 725 747 745 770 770 Station 3 915 535 484 499 500 514 514 Total 2,990 2,817 3,024 3,116 3,115 3,210 3,210 6265 REPAIRS - EQUIPMENT 800 MHz Radios and Pager Repair 600 300 425 425 425 450 450 Apparatus/Vehicle Maintenance and Repairs 12,500 16,250 16,250 16,250 16,250 16,737 16,737 Install Automatic Tire Chains on Apparatus (x3)3,010 - - - - - - Ladder Board Graphic Replacment - - - - - - - Hydraulic Rescue Tool Maintenance & Coupling Change 1,334 1,333 800 900 900 1,000 1,000 SCBA Annual Testing and Maintenance 7,700 6,045 6,765 6,968 6,965 7,177 7,175 Boat & Motor Maintenance - 100 150 175 175 175 175 Annual Apparatus Fire Pump Test (x7)5,753 5,753 5,753 5,868 5,870 6,045 6,045 Annual Ground and Aerial (x2) Ladder Testing 2,200 2,244 2,569 2,650 2,650 2,650 2,650 Annual Fire Hose Testing 4,188 4,188 3,887 4,188 4,190 4,188 4,188 Fire Hose Repair 725 400 - - - - - Turnout Clothing Inspection and Repairs 1,230 1,450 1,900 3,570 3,570 6,140 6,140 Firefighting Equipment Maintenance 500 900 900 750 750 750 750 EMS Equipment Maintenance 180 200 200 200 200 200 200 General Equipment Maintenance 865 900 900 900 900 900 900 Fire Extinguisher Maintenance 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 42,285 41,563 41,999 44,344 44,345 47,912 47,910 6266 REPAIRS - BUILDINGS HVAC Maintenance & Repair (Fire Stations x 3)3,873 5,877 5,877 5,995 5,995 6,174 6,175 Replace Rooftop HVAC Unit Fire Station 1 17,292 - - - Overhead Garage Doors General Maintenance 1,600 1,600 1,600 1,600 1,600 1,600 1,600 General Building Maintenance (+ Interior Painting)9,000 15,422 15,422 15,422 15,420 10,000 10,000 Plymovent Exhaust Extraction System Third for Station 2 2,000 - - - - - - FS 1 Dayroom Floor Replacement 11,000 - - - - - - FS 2 Dayroom Floor Replacement - - - - - - - FS 1 Lawn/Landscape Irrigation Addition - - - - - FS 3 Dayroom Floor Replacement - - - 10,000 10,000 - - FS 1 Training Room Carpet Replacement - - - - - 6,000 6,000 Annual Fire Sprinkler Testing 450 475 475 475 475 500 500 FS 2 Landscaping - - - - - - - FS 2 & 3 Parking Lot Maintenance and Chip Seal - - - - - - - Security Camera Installation Fire Stations 25,657 - - - - - - Fire Station 2 and 3 Exterior Maintance and Paint - - - - - - - Fire Station 1 Apparatus Bay Floor Refinishing - 30,000 30,000 - - - Fire Station 3 Apparatus Bay Floor Refinishing - - - 30,000 30,000 - - Replace Fire Station Identification Signs 16,345 25,459 25,459 - - - - ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 72,425 81,333 81,333 83,284 65,990 26,774 26,775 134 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOLS/CONF/MEETING EXP - LOCAL Firefighting Courses and Continuing Education 3,500 4,500 4,000 4,500 4,500 4,500 4,500 Fire Service Certifications 1,765 1,765 1,800 1,765 1,765 1,800 1,800 EMS Training 1,190 1,200 1,200 1,200 1,200 1,200 1,200 Department Assistant Continuing Education 650 650 250 650 650 500 500 Fire Marshall / Inspector Continuing Education 1,520 1,520 1,520 1,520 1,520 1,520 1,520 Technical Rescue Training 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Blue Card Command CE and Certification 3,440 3,440 3,440 3,440 3,440 3,800 3,800 Hazardous Materials Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Emergency Response Driving Course 3,250 3,250 3,250 3,250 3,250 3,250 3,250 Refreshments / Meals 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Total 19,715 20,725 19,860 20,725 20,725 20,970 20,970 6276 SCHOOLS/CONFERENCES EXP - OTHER MN State Fire Department Conference - - - - - - - MN State Fire Chiefs Conference 2,900 2,900 2,900 3,100 3,100 3,100 3,100 Fire Department Instructors Conference (FDIC)7,100 8,068 7,928 8,068 8,070 8,229 8,230 Fire Rescue International Conference (FRI)3,525 3,525 1,762 3,600 3,600 3,600 3,600 Fire RMS Conference 890 - - - - - - Regional Fire Schools 2,800 2,800 2,100 2,200 2,200 2,200 2,200 TriTech TriCON Conference - - - - - - - Storage Tank Firefighting - 1,400 1,400 1,400 1,400 1,500 1,500 Total 17,215 18,693 16,090 18,368 18,370 18,629 18,630 6278 SUBSISTENCE ALLOWANCE Subsistence allowance for out-of-metro area trips 3,670 3,300 2,983 3,000 3,000 3,000 3,000 Total 3,670 3,300 2,983 3,000 3,000 3,000 3,000 6279 EDUCATION ASSISTANCE Tuition Reimbursement - - - - - - Total - - - - - - - 6280 DUES & SUBSCRIPTIONS Dues 2,310 2,310 1,770 2,000 2,000 2,100 2,100 Subscriptions (NFPA Standards and Trade Magazines)1,900 1,900 1,850 2,000 2,000 2,000 2,000 Total 4,210 4,210 3,620 4,000 4,000 4,100 4,100 6281 UNIFORM/CLOTHING ALLOWANCE Fire Fighting Boots 2,712 2,925 2,925 3,750 3,750 3,750 3,750 Fire Fighting/Extrication/Rescue Gloves 1,820 2,000 2,000 2,940 2,940 2,940 2,940 Fire Fighting Coats 12,473 15,365 15,365 15,189 15,190 15,189 15,189 Fire Fighting Pants 8,520 10,595 10,595 12,069 12,070 12,069 12,069 Fire Fighting Helmets 2,360 2,925 2,925 3,465 3,465 3,465 3,466 Fire Fighting Protective Hoods (Nomex Barrier)270 595 595 3,836 3,835 3,836 3,836 Volunteer/Paid-on-Call Uniforms(74 @ $125)8,030 8,140 8,140 9,250 9,250 9,250 9,250 T-Shirts, Explorers 125 125 125 125 125 130 130 Badges/Awards/Plaques/Commendation Medals 3,280 3,280 3,280 3,300 3,300 3,300 3,300 Regular (Full-Time) Uniforms (4 @ $925)3,300 4,125 4,125 3,700 3,700 3,700 3,700 Total 42,890 50,075 50,075 57,624 57,625 57,629 57,630 6310 RENTAL EXPENSE Total - - - - - - - 6399 OTHER CHARGES Annual Service Awards Banquet 2,500 2,950 2,950 2,950 2,950 2,950 2,950 Total 2,500 2,950 2,950 2,950 2,950 2,950 2,950 6715 CAPITAL OUTLAY - BUILDINGS FS 1 - Parking Lot Maintenance and Overlay - - - - - - FS 4 - Land Purchase and Construction - - - - - - Total - - - - - - - 6720 CAPITAL OUTLAY - OFFICE FURNITURE FS 2 - Office Chairs (x25)5,500 5,500 FS 3 - Office Chairs (x25)5,500 5,500 Total - - - 5,500 5,500 5,500 5,500 6730 CAPITAL OUTLAY - VEHICLES One (1) Fire Marshal Vehicle Replacement - - - - - - One (1) Fire Utility Vehicle - Funded by VERF (2016/17/18)- - - - - - Command Van Replacement - Funded by VERF (2017)- - - - - - Rescue (Duty Crew) Apparatus - Funded By VERF (2018)- - - - - - Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Self-Contained Breathing Apparatus [SCBA] Replacement (42 each $5,857)- VERF VERF VERF VERF VERF Thermal Imager Replacement (7 each $8,300)- VERF VERF VERF VERF VERF Hydraulic Rescue Tool Replacement (3 each $37,000)- VERF VERF VERF VERF VERF 800 MHz Radio Replacement (64 each $5,000)- VERF VERF VERF VERF VERF Total - - - - - - - 6745 VEHICLE REPLACEMENT VERF-Vehicle Replacement Fund Charges 286,300 292,100 292,100 321,000 321,000 321,000 353,100 Total 286,300 292,100 292,100 321,000 321,000 321,000 353,100 Total Net of Personnel 738,660 734,494 715,989 774,605 750,710 714,856 735,030 TOTAL EXPENSES 1,886,994$ 1,920,210$ 1,901,705$ 2,043,200$ 1,930,630$ 2,035,281$ 1,964,245$ 135 Notes: 136 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 76 1365 Fire Relief DESCRIPTION OF ACTIVITY This business unit accounts for the activity associated with contributions to the Apple Valley Firefighter’s Relief Association. The Apple Valley Firefighter’s Relief Association is a separate legal entity that receives and manages monies to provide retirement and other benefits to its members (Volunteer/Paid-On-Call Firefighters) and beneficiaries (Retired Volunteer/Paid-On-Call Firefighters). There are two major sources of revenue in the fund; the first is a pass through whereby Minnesota State Fire Aid is received from the State which then, by statute, is to go to the Firefighters Relief Association; the second is a property tax levy that the City of Apple Valley levies each year to support the Firefighters Relief Association. MAJOR OBJECTIVES FOR 2018 The Relief Association Special Fund actuarial valuation study completed in May of 2017 shows an increase in the funding ratio from 81.3% in 2016 to 87.7% in 2017. For 2018, the required municipal contribution as defined by the actuarial is $104,987. In response to changes to the calculation of state aid for Fire Reliefs at the state level, the formula for the city’s additional contribution was amended to be 90% of the total aid from the previous year. The City will also receive a pass through contribution in the form of State Fire Aid estimated to $287,000 in 2018. Summary Budget Department 76 Fire Relief 2014 2015 2016 2017 2018 2019 Actual Actual Actual Adopted Proposed Proposed Revenue: State Fire Aid - pass through 259,929$ 276,307$ 281,578$ 281,030$ 285,000$ 285,000$ Total Revenue 259,929 276,307 281,578 281,030 285,000 285,000 Expenditures: Contractual Services - 1,348 1,609 2,000 2,200 1,500 State Fire Aid - pass through 259,929 276,307 281,578 281,030 285,000 285,000 City Contribution to Fire Relief 266,288 200,230 259,830 243,200 252,930 258,500 Total Expenditures 526,217 477,884 543,017 526,230 540,130 545,000 Net addition to (use of) general revenues (266,288)$ (201,577) (261,439) (245,200) (255,130) (260,000) 2018 CAPITAL OUTLAY: None 137 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FIRE RELIEF Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6125 - EMPLOYEE BENEFITS 0 6100 - TOTAL PERSONNEL SERVICES 0 6235 - CONSULTANT SERVICES 1,348 1,609 2,000 750 1,500 2,200 1,500 1,500 6230 - CONTRACTUAL SERVICES 0 1,348 1,609 2,000 750 1,500 2,200 1,500 1,500 6200 - TOTAL OPERATING COSTS 0 1,348 1,609 2,000 750 1,500 2,200 1,500 1,500 6319 - REIMBURSEMENT OF REV COLL FOR 526,217 476,537 541,408 524,230 0 538,420 537,930 543,500 543,500 6301 - OTHER EXPENDITURES 526,217 476,537 541,408 524,230 0 538,420 537,930 543,500 543,500 6300 - TOTAL OTHER EXPENDITURES 526,217 476,537 541,408 524,230 0 538,420 537,930 543,500 543,500 526,217 477,884 543,017 526,230 750 539,920 540,130 545,000 545,000 138 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 76: FIRE RELIEF - 1365 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES City share of GASB 67/68 Actuarial 2,000 1,000 1,500 2,200 1,500 1,500 Total - 2,000 1,000 1,500 2,200 1,500 1,500 6319 CONTRIBUTION TO FIRE RELIEF ASSOCIATION State Fire Aid Pass Through 270,225 281,030 281,030 285,000 285,000 287,000 287,000 City Contribution to Fire Relief Association 259,830 243,200 243,200 253,420 252,930 256,500 256,500 Total 530,055 524,230 524,230 538,420 537,930 543,500 543,500 Total Net of Personnel 530,055 526,230 525,230 539,920 540,130 545,000 545,000 TOTAL EXPENSES 530,055$ 526,230$ 525,230$ 539,920$ 540,130$ 545,000$ 545,000$ 139 Notes: 140 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 27 1510 Public Works ENGINEERING DESCRIPTION OF ACTIVITY The Public Works Engineering Division provides engineering design and plan review services for street and utility infrastructure projects and land development projects. Engineering Division staff also responds to inquiries and questions from the City Council, various City departments, land developers, businesses and residents. SERVICE CATEGORIES The Engineering Division provides the following internal and external services related to engineering functions for the City of Apple Valley. 1. Engineering Design and Construction Contracting Services Prepare engineering plans and specifications for public infrastructure projects Conduct public bidding process for projects in accordance with State Statutes Provide contract administration for projects through completion of construction 2. Construction Inspections and Surveying Services Provide field surveys to assist in preparation of construction plans Provide construction field survey staking for projects Conduct field inspections and coordination of construction activities 3. Traffic and Transportation Engineering Services Determine traffic forecasts for the City street system to assist with design work Study existing street segments and intersections based on various traffic concerns Review proposed development plans for traffic generation and traffic flow 4. Development and Site Plan Review Services Review proposed development plans for compliance with City engineering standards Attend meetings with architects, engineers and land developers to discuss infrastructure coordination for land development projects Determine need and availability of public utility services for proposed development Conduct site inspections during construction for compliance with approved plans 5. Technical Assistance and Right-of-Way Management Administer City’s right-of-way management ordinance and permit process Assist residents, businesses, staff and Council regarding infrastructure issues Address drainage and flood control issues 141 MAJOR OBJECTIVES FOR 2018 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next year using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2018 Street & Utility Improvements Spring 2018 • Redwood Dr. & Keller Lake Dr. • Apple Valley 12th • JCRR, Lapaz 2nd, 133rd/134th Ct. 2018 Microsurfacing Project Summer 2018 2018 Cracksealing Project Summer 2018 2018 Street Overlay Resurfacing Summer 2018 MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next year using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2019 Street & Utility Improvements Spring 2019 • North & South Surrey Trl • Apple Valley 11th 2019 Microsurfacing Project Summer 2019 2019 Cracksealing Project Summer 2019 2019 Street Overlay Resurfacing Summer 2019 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Total Contract Value of Projects Delivered $9.5M $5.1M $8.95M $8.0M $9.8M $9.7M Number of Right-of- Way Permits 71 96 89 72 70 70 142 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 City Engineer 1 1 1 1 1 1 Assistant City Engineer 1 1 0 0 0 0 Civil Engineer 0 0 1 1 1 1 PW Const. Supervisor 1 1 1 1 1 1 Eng / Construction Tech 1 1 2 2 2 2 GIS Tech FT position split with 5305, 5365, 5505 0 0 0 0.25 0.25 0.25 Administrative Specialist FT position split with 1400 0 0 0 0.5 0.5 0.5 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Engineering Intern 865.5 1634 1300 1100 1100 1100 Summary Budget Business Unit 1510 Engineering 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue Engineering Fees 595,693 558,500 585,999 722,000 818,000 1,018,000 966,000 Expenditures Salaries & Wages 399,090 360,852 365,529 422,815 453,220 524,215 548,930 Emp. Benefits 110,335 97,698 107,083 126,200 119,595 165,210 173,105 Supplies 11,124 8,331 12,814 14,810 12,835 15,010 9,960 Contractual Serv.39,446 21,363 15,517 73,075 74,360 127,800 60,900 Repairs & Maint.263 590 - 555 555 650 650 Training/Travel/Dues 3,305 3,228 6,124 5,890 7,830 16,020 14,670 Vehicle Replacement Fund 7,380 4,644 4,760 4,760 10,000 10,250 10,250 Capital outlay - - - 500 27,500 - - Total Exp 570,943 496,705 511,827 648,605 705,895 859,155 818,465 Net addition to (use of) general revenues 24,750 61,795 74,172 73,395 112,105 158,845 147,535 2018 Capital Outlay: None 2019 Capital Outlay: None 143 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PW ENGINEERING Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 358,792 317,503 323,789 350,495 173,634 439,235 445,235 465,180 471,680 6111 - SALARY PART-TIME 31,000 0 0 6112 - SALARY-SEASONAL TEMP 14,130 25,995 9,255 15,000 3,384 15,000 15,000 15,000 15,000 6113 - OVERTIME-REGULAR EMPLOYEES 39,525 26,964 37,418 40,000 14,707 40,000 40,000 40,000 40,000 6121 - INSURANCE CASH BENEFIT 724 39 1,020 1,200 6122 - COMP REQUEST -18,219 -14,602 -8,829 -2,600 6123 - SALARY-OTHER 11,725 18,980 18,980 17,250 17,250 6124 - OVERTIME-SEASONAL TEMP 4,137 4,953 2,877 5,000 1,174 5,000 5,000 5,000 5,000 6105 - SALARIES AND WAGES 399,090 360,852 365,529 453,220 191,499 518,215 524,215 542,430 548,930 6138 - MEDICARE 5,532 4,913 5,097 5,805 2,750 7,515 7,600 7,865 7,960 6139 - FICA 23,653 21,006 21,795 24,815 11,758 32,130 32,500 33,630 34,035 6141 - PENSIONS-PERA 27,604 24,921 26,267 28,665 13,306 37,365 37,815 39,180 39,670 6142 - WORKERS COMPENSATION 1,904 1,984 1,858 1,780 850 2,450 2,635 2,710 2,750 6144 - LONG-TERM DISABILITY INSURANCE 956 684 836 1,050 319 1,260 1,260 1,330 1,330 6145 - MEDICAL INSURANCE 46,739 40,215 45,725 57,480 21,232 99,300 83,400 104,040 87,360 6146 - DENTAL INSURANCE 3,758 3,920 4,278 1,896 6147 - LIFE INSURANCE-BASIC 45 18 24 13 6148 - LIFE INSURANCE-SUPP/DEPEND 144 36 1,204 761 6125 - EMPLOYEE BENEFITS 110,335 97,698 107,083 119,595 52,887 180,020 165,210 188,755 173,105 6100 - TOTAL PERSONNEL SERVICES 509,425 458,550 472,612 572,815 244,386 698,235 689,425 731,185 722,035 6210 - OFFICE SUPPLIES 237 725 312 750 308 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 5,478 3,929 9,541 5,850 3,622 8,200 8,200 4,600 4,600 6212 - MOTOR FUELS/OILS 3,531 1,995 1,686 4,125 829 3,950 3,950 4,500 2,500 6215 - EQUIPMENT-PARTS 804 158 681 650 431 650 650 650 650 6216 - VEHICLES-TIRES/BATTERIES 0 0 0 460 440 460 460 460 460 6229 - GENERAL SUPPLIES 1,075 1,523 594 1,000 877 1,000 1,000 1,000 1,000 6205 - SUPPLIES 11,124 8,331 12,814 12,835 6,506 15,010 15,010 11,960 9,960 6231 - LEGAL SERVICES 0 0 0 818 6235 - CONSULTANT SERVICES 33,409 14,587 6,527 65,400 1,252 117,400 107,400 50,400 50,400 6237 - TELEPHONE/PAGERS 2,172 2,517 3,362 3,300 1,440 4,550 4,550 4,650 4,650 6239 - PRINTING 3,006 3,315 732 4,710 4,626 4,850 4,850 4,850 4,850 6240 - CLEANING SERVICE/GARBAGE 28 180 111 6244 - ROW EPERMIT FEES 859 916 975 950 264 1,000 1,000 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 3,740 0 10,000 10,000 6230 - CONTRACTUAL SERVICES 39,446 21,363 15,517 74,360 8,512 137,800 127,800 60,900 60,900 6265 - REPAIRS-EQUIPMENT 263 590 0 555 0 650 650 650 650 6260 - REPAIRS AND MAINTENA 263 590 0 555 0 650 650 650 650 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,578 1,053 4,304 5,320 915 5,290 5,290 4,970 4,970 6277 - MILEAGE/AUTO ALLOWANCE 356 1,175 0 630 113 1,380 1,380 1,380 1,380 6280 - DUES & SUBSCRIPTIONS 800 289 377 1,080 505 8,450 8,450 7,370 7,370 6281 - UNIFORM/CLOTHING ALLOWANCE 571 710 1,443 800 862 900 900 950 950 6270 - TRNG/TRAVL/DUES/UNIF 3,305 3,228 6,124 7,830 2,395 16,020 16,020 14,670 14,670 6200 - TOTAL OPERATING COSTS 54,139 33,511 34,455 95,580 17,413 169,480 159,480 88,180 86,180 6301 - OTHER EXPENDITURES 0 6300 - TOTAL OTHER EXPENDITURES 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 5,311 144 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PW ENGINEERING Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 27,500 0 6745 - VERF CHARGES 7,380 4,644 4,760 10,000 5,000 10,250 10,250 10,250 10,250 6701 - TOTAL CAPITAL OUTLAY 7,380 4,644 4,760 37,500 10,311 10,250 10,250 10,250 10,250 6700 - TOTAL CAPITAL OUTLAY 7,380 4,644 4,760 37,500 10,311 10,250 10,250 10,250 10,250 570,943 496,705 511,827 705,895 272,110 877,965 859,155 829,615 818,465 145 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4219 REVENUE Water, Sewer, Storm Utility Design Fees 45,000 200,000 200,000 200,000 200,000 200,000 200,000 Development Project Design Fees 125,000 168,000 168,000 195,000 195,000 195,000 195,000 Line Item Increase-Addl Engineering Revenue 102,000 173,000 221,810 106,000 121,000 Annual Street Improvement Project 450,000 450,000 450,000 450,000 450,000 450,000 450,000 Total 722,000 818,000 818,000 1,018,000 1,066,810 951,000 966,000 SALARIES 6110 Regular Employees 352,980 381,495 346,000 439,235 445,235 465,180 471,680 6112 Salary-Seasonal Temp 18,000 15,000 8,000 15,000 15,000 15,000 15,000 6113 Overtime - Reg 40,000 40,000 40,000 40,000 40,000 40,000 40,000 6123 Salaries - Other 11,835 11,725 18,980 18,980 17,250 17,250 6124 Overtime - Seasonal Temp - 5,000 5,000 5,000 5,000 5,000 5,000 6138 Medicare 6,130 5,805 7,515 7,600 7,865 7,960 6139 FICA 26,215 24,815 5,800 32,130 32,500 33,630 34,035 6141 Pension - PERA 30,360 28,665 24,700 37,365 37,815 39,180 39,670 6142 Work Comp Ins 2,250 1,780 1,500 2,450 2,635 2,710 2,750 6144 Long-term Disability Insurance 1,005 1,050 1,050 1,260 1,260 1,330 1,330 6145 Hospital & Life Insurance 60,240 57,480 45,000 99,300 83,400 104,040 87,360 Position Changes Total 549,015 572,815 477,050 698,235 689,425 731,185 722,035 6210 OFFICE SUPPLIES General Supplies 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 6211 SMALL TOOL & EQUIPMENT AutoCad & Eng Software Maint 4,050 4,050 3,300 4,100 4,100 4,100 4,100 General Tools 500 500 500 500 500 500 500 HydroCad Software 1,300 1,300 - - - - - iPad Pros (3) for Inspectors 3,600 3,600 - - Total 9,600 5,850 3,800 8,200 8,200 4,600 4,600 6212 MOTOR FUELS/OILS (#104) Nolead Fuel 2,500 3,900 2,500 3,750 3,750 4,250 2,250 Oils 225 225 200 200 200 250 250 Total 2,725 4,125 2,700 3,950 3,950 4,500 2,500 6215 EQUIPMENT - PARTS Fleet Parts 650 650 500 650 650 650 650 650 650 500 650 650 650 650 6216 EQUIPMENT - TIRES/BATTERIES Eng Fleet 460 460 440 460 460 460 460 Total 460 460 440 460 460 460 460 6229 GENERAL SUPPLIES Survey Lath 325 500 500 500 500 500 500 Marking Paint 300 500 500 500 500 500 500 625 1,000 1,000 1,000 1,000 1,000 1,000 6235 CONSULTANT SERVICES General Consulting Eng Services 14,600 14,600 10,000 14,600 14,600 14,600 14,600 Traffic Consulting Eng Services 20,800 20,800 10,000 20,800 20,800 20,800 20,800 Pavement Management Surveys - 1/3 per year 15,000 15,000 15,000 15,000 ADA Transition Plan 50,000 40,000 Traffic Consulting - Comp Plan Update 30,000 30,000 15,000 17,000 17,000 Total 65,400 65,400 35,000 117,400 107,400 50,400 50,400 6237 TELEPHONE/PAGERS Mobile Phones 2,140 3,300 3,000 3,100 3,100 3,200 3,200 iPad Cell Air Time 1,450 1,450 1,450 1,450 Total 2,140 3,300 3,000 4,550 4,550 4,650 4,650 6239 PRINTING/PUBLISHING Printing Plans and Specs Gen Matls 250 250 250 250 250 250 250 Annual City Street Maps 4,260 4,260 3,500 4,400 4,400 4,400 4,400 Record Plans 200 200 200 200 200 200 200 Total 4,710 4,710 3,950 4,850 4,850 4,850 4,850 6244 ROW PERMIT FEES Fees paid 825 950 975 1,000 1,000 1,000 1,000 825 950 975 1,000 1,000 1,000 1,000 6249 OTHER CONTRACTUAL SERVICES Cartegraph Conversion to On-line 10,000 10,000 - - - - - 10,000 10,000 - - 6265 REPAIRS - EQUIPMENT Vehicle # 103 210 210 210 250 250 250 250 Vehicle # 114 210 210 210 250 250 250 250 Holdover Field Truck 135 135 135 150 150 150 150 Total 555 555 555 650 650 650 650 146 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL MnDOT / LTAP Training 550 550 500 550 550 550 550 AutoCad Training 850 850 850 850 850 850 850 CEAM and APWA 1,200 2,050 2,400 2,440 2,440 2,440 2,440 Management Training 350 350 - 350 350 350 350 MnDOT Certifications 780 780 1,100 1,100 1,100 780 780 School/Conf Mileage - 740 700 - - Total 3,730 5,320 5,550 5,290 5,290 4,970 4,970 6277 MILEAGE ALLOWANCE Meeting Travel 630 630 600 630 630 630 630 School/Conf Mileage 210 - 750 750 750 750 Total 840 630 600 1,380 1,380 1,380 1,380 6280 DUES & SUBSCRIPTIONS PE License Renewals 300 - 122 370 370 370 370 Code Books & Eng Publications 580 580 300 580 580 Membership APWA, ASCE and CEAM 440 500 500 500 500 Cartegraph On-line Licenses - - 7,000 7,000 7,000 7,000 Total 820 1,080 922 8,450 8,450 7,370 7,370 6281 UNIFORM/CLOTHING ALLOWANCE Eng Staff 500 800 800 900 900 950 950 500 800 800 900 900 950 950 6720 CAPITAL OUTLAY - OFFICE FURN Replace Office Chair (to office supplies)500 - - - Total 500 - - - - - - 6730 CAPITAL OUTLAY - VEHICLES Purchase Vehicle (Colorado Pick-up)- - - - Replace Vehicle NO. 116 - 27,500 - - Total - 27,500 - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 4760 10,000 10000 10,250 10,250 10,250 10,250 Total 4,760 10,000 10,000 10,250 10,250 10,250 10,250 Total Net of Personnel 99,590 160,580 70,542 179,730 169,730 98,430 96,430 TOTAL EXPENSES 648,605$ 733,395$ 547,592$ 877,965$ 859,155$ 829,615$ 818,465$ Revenue 722,000$ 818,000$ 818,000$ 1,018,000$ 1,066,810$ 951,000$ 966,000$ NET EXPENSES (Revenues)73,395$ 84,605$ 270,408$ 140,035$ 207,655$ 121,385$ 147,535$ 147 Notes: 148 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 28 1400 BUILDING INSPECTIONS Public Works DESCRIPTION OF ACTIVITY The Building Inspections Division of Public Works is responsible for reviewing proposed building plans and performing field inspections to ensure that residential, commercial, institutional and industrial building projects are in compliance with the State Building Code. The City of Apple Valley is responsible for administering and enforcing the 2015 State Building Code, including: the commercial and residential building codes; mechanical codes; electrical codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator codes within the City. SERVICE CATEGORIES The Building Inspections Division provides for the local application of the state building code as required by Minnesota Statutes 326B.133. The following internal and external services are provided by the Building Inspections Division. 1. Building Plan Reviews and Building Permit Services Review proposed building plans for compliance with Minnesota State Building Codes Issue and monitor building permits in accordance with State requirements Collect Met Council SAC fees and building permit fees and State Surcharge 2. Building Permit Inspections Services Schedule inspections with contractors and property owners Conduct inspections during construction for compliance with approved construction plans and building codes Administer special inspections program as required by the State Building Code Issue Certificates of Occupancy upon proper completion of building construction work Provide technical assistance to homeowners during home improvement projects 3. Electrical Permit Services Review plans for compliance with state electrical codes Issue electrical permits for approved construction projects Schedule site inspections and collect permit fees 4. State Building Code Enforcement and Property Damage Services Issue compliance orders or citations for non-compliant construction activities Investigate existing structures that are non-compliant with State Building Codes Coordinate building assessment efforts following natural disasters, catastrophic events and structure fires 149 MAJOR OBJECTIVES FOR 2018 Land development and construction activities have increasingly recovered since 2008 in Apple Valley after several years of slow economic growth. In 2016, the construction of single family homes reached the highest rate of the past five years. Remodeling of existing homes and commercial building projects continue to provide a steady workload for inspections staff. Multi- family and larger commercial projects anticipated for 2018 include Quarry Ponds 5th and 6th, Zvago, Menards, Delgard Apartments, Wings renovation, ISD#196 Bus Hub, Cobblestone Apartments, Ryan Building redevelopment and Orchard Place Fischer Community Development. Additionally, in order to help facilitate multi-department electronic plan review and truly have a paper-less environment in Inspections, the Division is currently implementing a digital plan review software system and necessary equipment. This should be completed in 2018. MAJOR OBJECTIVES FOR 2019 With the implementation of e-plan review software, the amount of time spent on digital file organization by staff will be lessened. Plans will no longer need to be scanned in manually and saved electronically to a folder. By the end of 2019 it is hoped that most contractors, both commercial and residential, will be getting used to the digital features offered by the City with regards to electronic plan review intake, review and permit issuance. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Total Permits 5,430 5,755 6393 7,000 7,000 6,500 Building Valuation $90M $100M $92M $130M $120M $110M New Single Family Homes 71 115 140 100 100 100 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Building Official 1 1 1 1 1 1 Building Inspector 2 2 2 3 4 4 Plumbing/Mechanical Spec 1 1 1 1 0 0 Dept Specialists/Clerical Administrative Specialist FT position split with 1510 2 0 2 0 2 0 2 0.5 2 0.5 2 0.5 Temporary Status Personnel Schedule – Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 (1)Seasonal Inspector 300 2080 2080 1040 1040 1040 150 Summary Budget Department 28, Business Unit 1400 - Building Inspections 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PERMIT-Building Permit 814,631 946,588 901,615 675,000 675,000 700,630 797,630 PERMIT-Plan Review 287,138 414,627 400,781 157,704 202,000 286,900 303,000 PERMIT-Electrical 95,788 149,171 157,922 107,400 134,300 128,600 128,600 PERMIT-Heating 94,476 145,228 137,635 60,600 76,600 89,600 91,600 PERMIT-Plumbing 105,811 170,806 166,239 64,404 81,500 94,500 96,500 PERMIT-ROW Permits 17,118 22,013 30,950 7,296 9,200 9,200 9,200 PERMIT-Special & Reinsp.260 943 616 - - - - PERMIT-Other 3,603 3,323 3,001 2,496 3,200 3,200 3,200 1,418,825 1,852,699 1,798,759 1,074,900 1,181,800 1,312,630 1,429,730 Expenditures: Salaries & Wages 386,189 472,500 485,360 482,145 595,820 553,820 578,915 Emp. Benefits 119,039 141,641 151,628 148,245 159,655 204,045 213,825 Supplies 11,734 12,217 17,785 30,905 63,200 50,605 29,465 Contractual Serv.30,113 4,923 6,575 6,850 19,620 8,450 9,550 Electrical Inspections 61,964 79,467 86,949 65,500 85,000 86,000 90,000 Repairs & Maint.927 850 891 420 1,000 1,000 1,000 Training/Travel/Dues 5,137 5,559 5,359 6,245 9,035 9,810 11,235 Other Exp.450 615 550 1,790 750 44,380 44,555 VISA M/C 8,882 10,759 13,808 5,600 12,000 14,000 14,000 Vehcile Replacement Fund 5,976 5,532 5,660 5,660 9,500 12,600 12,600 Capital outlay 5,296 - 23,500 30,700 - Total Exp 630,410 734,062 779,860 753,360 979,080 1,015,410 1,005,145 Net addition to (use of) general revenues 788,415 1,118,637 1,018,899 321,540 202,720 297,220 424,585 2018 Capital Outlay 4x4 Pickup Extd Cab (new purchase) $27,500 2019 Capital Outlay None 151 City of Apple Valley Department Expense Summary Budget Years (2018-2019) BUILDING INSPECTIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 371,071 416,748 414,246 514,000 222,405 491,900 491,900 518,780 518,780 6111 - SALARY PART-TIME 31,000 0 0 6112 - SALARY-SEASONAL TEMP 6,495 38,168 50,306 30,000 16,167 30,000 30,000 30,000 30,000 6113 - OVERTIME-REGULAR EMPLOYEES 7,160 18,373 22,294 10,000 7,527 10,000 10,000 11,000 10,000 6121 - INSURANCE CASH BENEFIT 2,931 1,397 1,260 900 6122 - COMP REQUEST -1,469 -2,185 -2,747 -2,658 6123 - SALARY-OTHER 10,820 21,920 21,920 20,135 20,135 6124 - OVERTIME-SEASONAL TEMP 258 6105 - SALARIES AND WAGES 386,189 472,500 485,360 595,820 244,600 553,820 553,820 579,915 578,915 6138 - MEDICARE 5,558 6,745 6,793 7,235 3,500 8,030 8,030 8,395 8,395 6139 - FICA 23,765 28,841 29,046 30,935 14,966 34,335 34,335 35,895 35,895 6141 - PENSIONS-PERA 27,662 32,948 33,155 34,050 16,927 39,290 39,290 41,170 41,170 6142 - WORKERS COMPENSATION 2,002 2,609 2,483 3,985 1,102 2,775 2,775 2,985 2,985 6144 - LONG-TERM DISABILITY INSURANCE 986 1,089 1,117 1,370 361 1,415 1,415 1,480 1,480 6145 - MEDICAL INSURANCE 53,680 63,325 73,724 82,080 33,051 118,200 118,200 123,900 123,900 6146 - DENTAL INSURANCE 3,842 5,161 4,907 2,043 6147 - LIFE INSURANCE-BASIC 60 35 35 16 6148 - LIFE INSURANCE-SUPP/DEPEND 1,484 889 369 325 6125 - EMPLOYEE BENEFITS 119,039 141,641 151,628 159,655 72,291 204,045 204,045 213,825 213,825 6100 - TOTAL PERSONNEL SERVICES 505,228 614,141 636,988 755,475 316,890 757,865 757,865 793,740 792,740 6210 - OFFICE SUPPLIES 1,029 1,369 678 1,600 1,236 2,200 2,200 1,700 1,700 6211 - SMALL TOOLS & EQUIPMENT 1,969 1,927 10,737 53,300 62,708 40,225 40,225 28,825 19,085 6212 - MOTOR FUELS/OILS 5,834 5,158 3,504 5,230 2,112 5,230 4,230 5,730 4,730 6215 - EQUIPMENT-PARTS 553 620 1,050 600 -51 600 600 600 600 6216 - VEHICLES-TIRES/BATTERIES 1,213 102 0 700 493 700 700 700 700 6229 - GENERAL SUPPLIES 1,135 3,039 1,816 1,770 769 2,650 2,650 2,650 2,650 6205 - SUPPLIES 11,734 12,217 17,785 63,200 67,267 51,605 50,605 40,205 29,465 6231 - LEGAL SERVICES 0 0 0 800 0 800 0 800 0 6235 - CONSULTANT SERVICES 25,945 19 77 520 81 200 200 200 200 6237 - TELEPHONE/PAGERS 3,045 3,288 4,107 6,000 2,233 6,250 6,250 6,250 6,250 6238 - POSTAGE/UPS/FEDEX 0 412 12 0 6239 - PRINTING 1,122 838 1,777 2,300 203 2,000 2,000 2,100 2,100 6240 - CLEANING SERVICE/GARBAGE 364 603 630 0 1,000 0 1,000 6243 - ELECTRICAL PERMIT FEES 61,964 79,467 86,949 85,000 63,927 90,000 85,000 90,000 90,000 6249 - OTHER CONTRACTUAL SERVICES 0 0 0 10,000 0 1,000 0 1,000 0 6230 - CONTRACTUAL SERVICES 92,077 84,390 93,524 104,620 67,074 100,250 94,450 100,350 99,550 6265 - REPAIRS-EQUIPMENT 927 850 891 1,000 304 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 927 850 891 1,000 304 1,000 1,000 1,000 1,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,591 2,679 2,842 4,750 2,526 6,200 5,025 6,325 6,325 6276 - SCHOOLS/CONFERENCES/EXP OTHER 240 370 240 650 215 650 650 650 650 6277 - MILEAGE/AUTO ALLOWANCE 0 86 109 200 222 300 300 300 300 6278 - SUBSISTENCE ALLOWANCE 0 0 0 100 0 100 100 125 125 6280 - DUES & SUBSCRIPTIONS 1,175 1,170 1,065 1,535 1,591 1,935 1,935 1,935 1,935 6281 - UNIFORM/CLOTHING ALLOWANCE 1,132 1,255 1,104 1,800 1,463 1,800 1,800 1,900 1,900 6270 - TRNG/TRAVL/DUES/UNIF 5,137 5,559 5,359 9,035 6,017 10,985 9,810 11,235 11,235 6200 - TOTAL OPERATING COSTS 109,874 103,015 117,558 177,855 140,662 163,840 155,865 152,790 141,250 6310 - RENTAL EXPENSE 450 536 550 750 600 900 750 925 925 6351 - VISA/BANK CHARGES 8,882 10,759 13,808 12,000 6,045 14,000 14,000 14,000 14,000 152 City of Apple Valley Department Expense Summary Budget Years (2018-2019) BUILDING INSPECTIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6399 - OTHER CHARGES 0 79 0 0 74,145 0 43,630 0 43,630 6301 - OTHER EXPENDITURES 9,332 11,374 14,358 12,750 80,789 14,900 58,380 14,925 58,555 6300 - TOTAL OTHER EXPENDITURES 9,332 11,374 14,358 12,750 80,789 14,900 58,380 14,925 58,555 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 5,296 0 28,952 3,200 3,200 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 23,500 0 27,500 27,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 6745 - VERF CHARGES 5,976 5,532 5,660 9,500 4,750 12,600 12,600 12,600 12,600 6701 - TOTAL CAPITAL OUTLAY 5,976 5,532 10,956 33,000 33,702 43,300 43,300 12,600 12,600 6700 - TOTAL CAPITAL OUTLAY 5,976 5,532 10,956 33,000 33,702 43,300 43,300 12,600 12,600 630,410 734,062 779,860 979,080 572,044 979,905 1,015,410 974,055 1,005,145 153 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4060 Building Permits 515,300 576,500 576,500 578,000 700,630 713,000 797,630 4073 Plan Review Fee 157,700 160,900 160,900 160,900 286,900 213,000 303,000 4924 Electrical Permits 107,400 110,000 110,000 134,300 128,600 134,300 128,600 4063 Mechanical Permits 60,600 61,800 61,800 76,600 89,600 76,600 91,600 4065 Plumbing Permits 64,400 65,700 65,700 81,500 94,500 81,500 96,500 4067 Utility Installation 7,300 7,400 7,400 9,200 9,200 9,200 9,200 4099 Other Revenue 2,500 2,600 2,600 3,200 3,200 3,200 3,200 Total 915,200 984,900 984,900 1,043,700 1,312,630 1,230,800 1,429,730 SALARIES 6110 Salary- Regular Employees 420,300 545,000 545,000 491,900 491,900 518,780 518,780 Additional FT Employee - 6110 Admin -shared with Engineering - 6112 Salary-Seasonal Temp (1)40,000 30,000 30,000 30,000 30,000 30,000 30,000 6113 Overtime - Reg 10,000 10,000 16,000 10,000 10,000 11,000 10,000 6123 Salaries - Other 11,845 10,820 10,820 21,920 21,920 20,135 20,135 6138 Medicare 6,265 7,235 7,235 8,030 8,030 8,395 8,395 6139 FICA 26,795 30,935 30,935 34,335 34,335 35,895 35,895 6141 Pension - PERA 32,410 34,050 34,050 39,290 39,290 41,170 41,170 6142 Work Comp Ins 2,265 3,985 3,985 2,775 2,775 2,985 2,985 6144 Long-term Disability Insurance 1,190 1,370 1,370 1,415 1,415 1,480 1,480 6145 Hospital & Life Insurance 79,320 82,080 82,080 118,200 118,200 123,900 123,900 Position Changes Total 630,390 755,475 761,475 757,865 757,865 793,740 792,740 6210 OFFICE SUPPLIES General Supplies 500 600 700 700 700 700 700 Blueprint hanging mobile storage rack 1,000 500 500 500 500 - - Shelving and Office Items 375 500 - 1,000 1,000 1,000 1,000 Total 1,875 1,600 1,200 2,200 2,200 1,700 1,700 6211 SMALL TOOL & EQUIPMENT Adobe Acrobat X Licenses (3)- 630 630 - - Bluebeam - Revu Extreme (1 then 3)- 420 - - - Bluebeam Maint (1 then 3 seats)- 90 - - - Logis hosting fee Project Dox 4,229 7,250 7,250 7,500 7,760 Laserfische Quick Field license 2,500 2,500 - - Shoe slip covers disposable 350 - - 350 350 New Scanner for Permit Tech 2,500 2,500 - - Computer and screen 800 1,500 1,500 3,000 3,000 - - Computer Monitors for Plan Review 1,600 1,600 5,500 - - - - Electronic Plan Review Software 10,000 40,000 110,000 20,000 20,000 20,000 10,000 Surface Pro or Laptop (iPad)- 2,000 - 1,500 1,500 - - Tablet Replacements - 2,000 2,000 - - - - Smart Phones - 800 400 400 400 400 400 Replace Office Chair 400 400 425 425 425 425 425 Truck Equipment Tool Boxes - 1,300 1,000 - - - - Hard Hats and Safety Vest 150 150 150 150 150 150 150 Total 17,860 53,300 126,184 40,225 40,225 28,825 19,085 6212 MOTOR FUELS/OILS Vehicle #'s 101, 102, 104, 107 Unlead Fuel 8,200 5,000 5,000 5,000 4,000 5,500 4,500 Oils 230 230 230 230 230 230 230 Total 8,430 5,230 5,230 5,230 4,230 5,730 4,730 6215 EQUIPMENT - PARTS Inspection Vehicles and Equipment 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6216 EQUIPMENT - TIRES/BATTERIES Inspection Vehicles 700 700 700 700 700 700 700 Total 700 700 700 700 700 700 700 6229 GENERAL SUPPLIES Inspection Card Covers 240 245 750 800 800 800 800 Home and Garden Show Supplies 200 525 850 850 850 850 850 New code books and electronic download 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,440 1,770 2,600 2,650 2,650 2,650 2,650 6231 LEGAL SERVICES Legal Services from City Attorney 800 800 200 800 - 800 - Total 800 800 3,800 800 - 800 - 6235 CONSULTANT SERVICES SSTS Plan Reviews and Inspections 520 520 200 200 200 200 200 Total 520 520 - 200 200 200 200 154 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONE/PAGERS Mobile Phones 1,560 3,000 2,700 3,100 3,100 3,100 3,100 Mobile Laptops 1,770 2,400 2,200 2,500 2,500 2,500 2,500 Pims Bar Coding Annual Fees - 600 600 650 650 650 650 Total 3,330 6,000 5,500 6,250 6,250 6,250 6,250 6240 GARBAGE/CLEANING Shredding Service (Moved from 6249)1,000 1,000 Total - - - - 1,000 - 1,000 6239 PRINTING/PUBLISHING Forms/ Convert Microfische Plans 2,200 2,300 2,000 2,000 2,000 2,100 2,100 Total 2,200 2,300 2,000 2,000 2,000 2,100 2,100 6243 ELECTRICAL PERMIT FEES Fees for Contract Electrical Inspector 65,500 85,000 90,000 90,000 85,000 90,000 90,000 Total 65,500 85,000 90,000 90,000 85,000 90,000 90,000 6249 OTHER CONTRACTUAL SERVICES Shredding Service-Moved to 6240 700 1,000 - 1,000 - Scan Commercial Plans - 10,000 - - - - - Total - 10,000 700 1,000 - 1,000 - 6265 REPAIRS - EQUIPMENT Office Equip 420 1,000 1,000 1,000 1,000 1,000 1,000 Total 420 1,000 1,000 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF/EXP - LOCAL Monthly Meetings - Dakota County 200 750 750 800 750 800 800 U of M Annual IBO School (2 days/Insp)650 1,300 1,500 2,000 1,500 2,000 2,000 MAPMO MN Chapter 100 200 200 225 200 250 250 Municipals 150 250 250 275 275 275 275 ICC Upper Great Plains Inst Seminar (2)1,200 2,250 2,250 2,900 2,300 3,000 3,000 Total 3,125 4,750 4,950 6,200 5,025 6,325 6,325 6276 SCHOOL/CONF/EXP - OTHER State Conference In-State Only 650 650 650 650 650 650 650 Total 650 650 650 650 650 650 650 6277 MILEAGE ALLOWANCE Mileage Reimbursements 200 200 250 300 300 300 300 Total 200 200 250 300 300 300 300 6278 SUBSISTENCE ALLOWANCE Building Official Conference 100 100 100 100 100 125 125 Total 100 100 100 100 100 125 125 6280 DUES & SUBSCRIPTIONS License Renewals (State, ICC)250 325 425 425 425 425 425 IAPMO 250 250 250 250 250 MBPTA Permit Tech 200 210 210 220 220 220 220 10,000 Lakes MN Building Officials 160 170 170 180 180 180 180 MAPMO - Plumbing & Mechanical 150 160 160 170 170 170 170 AMBO Membership 400 410 410 420 420 420 420 ICC Memberships 260 260 260 270 270 270 270 Total 1,420 1,535 1,885 1,935 1,935 1,935 1,935 6281 UNIFORM/CLOTHING ALLOWANCE Building Inspectors 750 1,800 1,800 1,800 1,800 1,900 1,900 Total 750 1,800 1,800 1,800 1,800 1,900 1,900 6310 RENTAL EXPENSE Copier 1,275 1,275 - - - - - Home and Garden Show Booth Rental 515 750 600 900 750 925 925 Total 1,790 2,025 600 900 750 925 925 6720 CAPITAL OUTLAY - OFFICE FURN None Total - - - - - - - 6399 OTHER CHARGES LOGIS PIMS & ePermits 43,630 43,630 Total - - - - 43,630 - 43,630 6351 VISA/BANK CHARGES Credit Card System Fees 5,600 12,000 14,000 14,000 14,000 14,000 14,000 Total 5,600 12,000 14,000 14,000 14,000 14,000 14,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Inspection Office Modifications - - 28,000 3,200 3,200 - - - - - - - Total - - 28,000 3,200 3,200 - - 6730 CAPITAL OUTLAY - VEHICLES Replace Veh No. 105 ($23,500) 2017 - 23,500 23,500 - - - Replace Veh No. 109 ($27,500) 2018 - - 27,500 27,500 Total - 23,500 23,500 27,500 27,500 - - 155 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 5,660 9,500 9,500 12,600 12,600 12,600 12,600 Total 5,660 9,500 9,500 12,600 12,600 12,600 12,600 Total Net of Personnel 122,970 224,880 324,749 222,040 257,545 180,315 212,405 TOTAL EXPENSES 753,360$ 980,355$ 1,086,224$ 979,905$ 1,015,410$ 974,055$ 1,005,145$ Revenue 915,200$ 984,900$ 984,900$ 1,043,700$ 1,312,630$ 1,230,800$ 1,429,730$ NET EXPENSES 161,840$ 4,545$ (101,324)$ 63,795$ 297,220$ 256,745$ 424,585$ 156 DESCRIPTION OF ACTIVITY The Public Works Administration Division coordinates activities for functions within the Public Works Department, consisting of: Engineering; Building Inspections; Street Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water; Sanitary Sewer; Storm Drainage; Street Light Utilities; Natural Resources; and the Lebanon Cemetery. Natural Resources staff within the Administration Division implements policies and ordinances related to forestry management and surface water quality of lakes, ponds and wetlands. SERVICE CATEGORIES The Administration Division of the Public Works Department provides budgetary and overall management for the divisions/business units associated with the department. The following internal and external services are provided by the Public Works Administration and Natural Resources Division. 1. Department Operating Budget Administration Services: Prepare and assemble annual operating budget for the Public Works Department Monitor budget performance of Public Works Divisions on a monthly basis Review requisitions for purchases by Public Works Divisions 2. Department Management Services: Conduct weekly staff meetings to coordinate work within the department Coordinate Public Works legal issues with City Attorney’s Office and LMCIT Administer, manage and develop asset management software program Manage work orders and citizen requests for services Coordinate Public Works services with Emergency Management Director in response to severe weather, flooding and other natural disasters 3. Capital Improvement Program Planning Services: Prepare annual updates to the Capital Improvement Program for City Infrastructure Establish and adjust project priorities and schedules Provide long-term planning and management of available funds for capital projects Coordinate implementation of the Capital Improvement Program 4. Agency Coordination: Coordinate with Dakota County on planned improvements to County Highways Facilitate inter-community coordination issues with adjacent communities 5. Forestry Management Services: Proactive planning and management of boulevard trees, removal and replacement coordination for Emerald Ash Borer devastation Administer diseased tree program for control of tree diseases Identify and coordinate removal of diseased and hazardous trees Provide technical assistance to residents seeking advice on tree issues COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 29 1500 Public Works Administration/ Natural Resources 157 MAJOR OBJECTIVES FOR 2018 In addition to recurring annual duties, the following major objectives are established for 2018 within this business unit. Continue proactive Emerald Ash Borer Management Plan since 2015 infestation. Provide assistance with boulevard tree removal and replacement as it relates to street improvement projects. Research and plan for future implementation of asset management software to replace Cartegraph Navigator which will sunset in the near future. Restructure current intercommunity wastewater flow agreements with the City of Eagan based on metering. MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the following major objectives are established for 2019 within this business unit. Develop higher level infrastructure analysis using advanced asset management and GIS capabilities to forecast future asset conditions, current investment levels, and financial needs. Provide additional Emerald Ash Borer Management IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Annual Street & Utility Capital Improvements (excluding developments) ($ in millions) 9.5 5.1 8.95 8.0 9.8 9.7 Disease Tree Removals 382 347 346 450 600 1000 Number of Work Orders* 1,511 1,522 1,600 1,700 1,800 1,800 Nat Resource Mgt Permits 49 71 68 70 70 65 * Number of service requests will vary between years due to factors such as snow fall amount. Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Public Works Director 1 1 1 1 1 1 Public Works Coordinator 1 1 1 1 1 1 Natural Resources Coord. Natural Resources Tech FT Position split with 5505 1 0 1 0 1 0 1 .5 1 .5 1 .5 Water Quality Tech* 0 0 0 0 0 0 Erosion Control Tech* 0 0 0 0 0 0 Clerical Assistant 0.6 0.65 0.65 0 0 0 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Tree Inspector 646 646 646 646 646 646 Administrative Intern 0 0 0 646 646 646 * Water Quality Tech & Erosion Control Tech shifted to Storm Drainage Utility in 2014. 158 Summary Budget Department 29, Business Unit 1500 Administration/Natural Resources 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 284,956 298,772 311,457 319,000 347,860 343,575 361,270 Emp. Benefits 58,963 77,992 89,387 91,815 94,875 109,565 114,740 Supplies 14,120 6,968 3,870 12,460 9,075 6,735 7,885 Contractual Serv.30,996 30,128 33,028 47,075 75,110 95,575 98,595 Repairs & Maint.1,470 1,813 2,345 1,500 1,975 1,850 1,850 Training/Travel/Dues 11,948 5,424 5,158 10,705 8,965 13,040 11,555 Other Exp.4,775 4,465 5,238 5,290 4,700 3,215 3,425 Vehicle Replacement Fund 3,996 4,344 4,450 4,450 4,450 4,450 4,500 Capital Outlay Total Exp 411,224 429,907 454,934 492,295 547,010 578,005 603,820 Net addition to (use of) general revenues (411,224) (429,907) (454,934) (492,295) (547,010) (578,005) (603,820) 2018 Capital Outlay: Replace 2008 4WD Pickup $24,000 (funded from VERF) 2019 Capital Outlay: None 159 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PUBLIC WORKS ADMIN/NATURAL RES Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 252,000 270,203 282,934 321,180 144,896 338,785 314,520 357,225 331,045 6111 - SALARY PART-TIME 19,203 17,107 2,435 0 0 0 0 6112 - SALARY-SEASONAL TEMP 11,907 8,918 21,040 9,530 5,194 10,000 10,000 11,000 11,000 6113 - OVERTIME-REGULAR EMPLOYEES 791 1,570 6,594 8,600 440 8,600 8,600 8,600 8,600 6114 - OVERTIME PART-TIME EMPLOYEES 178 0 0 0 6121 - INSURANCE CASH BENEFIT 930 1,479 1,440 1,200 6122 - COMP REQUEST -52 -631 -2,986 -79 6123 - SALARY-OTHER 8,550 12,095 10,455 11,615 10,625 6124 - OVERTIME-SEASONAL TEMP 0 126 0 0 6105 - SALARIES AND WAGES 284,956 298,772 311,457 347,860 151,652 369,480 343,575 388,440 361,270 6138 - MEDICARE 4,080 4,321 4,331 4,810 2,188 5,345 4,980 5,610 5,235 6139 - FICA 16,976 18,474 18,515 20,175 9,357 22,395 20,850 23,060 21,460 6141 - PENSIONS-PERA 19,446 18,526 21,749 24,210 11,179 26,960 25,020 28,305 26,245 6142 - WORKERS COMPENSATION 2,874 3,662 3,944 5,180 2,534 7,310 6,220 7,980 6,860 6144 - LONG-TERM DISABILITY INSURANCE 616 686 772 840 277 965 895 1,015 940 6145 - MEDICAL INSURANCE 12,212 27,676 35,543 39,660 13,886 51,600 51,600 54,000 54,000 6146 - DENTAL INSURANCE 2,478 3,209 3,268 0 1,814 6147 - LIFE INSURANCE-BASIC -931 17 18 10 6148 - LIFE INSURANCE-SUPP/DEPEND 1,211 1,421 1,247 611 6125 - EMPLOYEE BENEFITS 58,963 77,992 89,387 94,875 41,857 114,575 109,565 119,970 114,740 6100 - TOTAL PERSONNEL SERVICES 343,919 376,764 400,845 442,735 193,509 484,055 453,140 508,410 476,010 6210 - OFFICE SUPPLIES 2,098 1,140 1,037 2,400 698 1,835 1,835 1,850 1,850 6211 - SMALL TOOLS & EQUIPMENT 1,871 2,191 886 1,580 714 1,165 1,165 2,100 2,100 6212 - MOTOR FUELS/OILS 2,394 1,763 1,371 2,795 715 2,750 1,750 2,890 1,890 6214 - CHEMICALS 0 0 0 0 0 6215 - EQUIPMENT-PARTS 67 55 175 430 0 430 430 430 430 6216 - VEHICLES-TIRES/BATTERIES 0 0 0 300 0 300 300 300 300 6229 - GENERAL SUPPLIES 7,690 1,820 402 1,570 39 1,255 1,255 1,315 1,315 6205 - SUPPLIES 14,120 6,968 3,870 9,075 2,166 7,735 6,735 8,885 7,885 6235 - CONSULTANT SERVICES 40 58 0 60 20 60 60 80 80 6237 - TELEPHONE/PAGERS 1,139 1,454 2,207 2,290 864 2,290 2,290 2,290 2,290 6238 - POSTAGE/UPS/FEDEX 153 229 138 250 102 250 250 250 250 6239 - PRINTING 612 166 457 975 178 975 975 975 975 6240 - CLEANING SERVICE/GARBAGE 0 0 12 0 6249 - OTHER CONTRACTUAL SERVICES 29,052 28,220 30,214 71,535 17,029 92,000 92,000 95,000 95,000 6230 - CONTRACTUAL SERVICES 30,996 30,128 33,028 75,110 18,193 95,575 95,575 98,595 98,595 6250 - UTILITIES 0 6265 - REPAIRS-EQUIPMENT 1,470 1,813 2,345 1,975 1,302 1,850 1,850 1,850 1,850 6260 - REPAIRS AND MAINTENA 1,470 1,813 2,345 1,975 1,302 1,850 1,850 1,850 1,850 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,756 1,375 2,416 2,620 1,148 2,735 2,735 5,330 5,330 6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,589 75 625 2,375 1,997 2,425 2,425 2,450 2,450 6277 - MILEAGE/AUTO ALLOWANCE 3,545 1,694 803 1,400 215 1,400 1,400 1,400 1,400 6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 2,783 1,380 300 1,440 1,200 5,350 5,350 1,325 1,325 6281 - UNIFORM/CLOTHING ALLOWANCE 1,275 901 1,014 1,030 557 1,030 1,030 950 950 6270 - TRNG/TRAVL/DUES/UNIF 11,948 5,424 5,158 8,965 5,117 13,040 13,040 11,555 11,555 6200 - TOTAL OPERATING COSTS 58,534 44,334 44,401 95,125 26,777 118,200 117,200 120,885 119,885 6310 - RENTAL EXPENSE 4,775 4,466 5,233 4,700 2,102 3,215 3,215 3,425 3,425 160 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PUBLIC WORKS ADMIN/NATURAL RES Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS 0 -1 0 0 6349 - LATE FEES/FINANCE CHARGES 5 0 6399 - OTHER CHARGES 0 0 0 0 231 6301 - OTHER EXPENDITURES 4,775 4,465 5,238 4,700 2,333 3,215 3,215 3,425 3,425 6300 - TOTAL OTHER EXPENDITURES 4,775 4,465 5,238 4,700 2,333 3,215 3,215 3,425 3,425 6745 - VERF CHARGES 3,996 4,344 4,450 4,450 2,225 4,450 4,450 4,500 4,500 6701 - TOTAL CAPITAL OUTLAY 3,996 4,344 4,450 4,450 2,225 4,450 4,450 4,500 4,500 6700 - TOTAL CAPITAL OUTLAY 3,996 4,344 4,450 4,450 2,225 4,450 4,450 4,500 4,500 411,224 429,907 454,934 547,010 224,844 609,920 578,005 637,220 603,820 161 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 270,495 321,180 321,180 338,785 314,520 357,225 331,045 6111 Salary-Parttime 22,370 - - - - 6112 Salary-Seasonal Temp (1 Tree Insp)9,055 9,055 9,055 10,000 10,000 11,000 11,000 6113 Overtime - Reg 8,600 8,600 8,600 8,600 8,600 8,600 8,600 6123 Salaries - Other 8,480 8,550 8,550 12,095 10,455 11,615 10,625 6138 Medicare 4,625 4,810 4,810 5,345 4,980 5,610 5,235 6139 FICA 19,570 20,175 20,175 22,395 20,850 23,060 21,460 6141 Pension - PERA 23,245 24,210 24,210 26,960 25,020 28,305 26,245 6142 Work Comp Ins 3,950 5,180 5,180 7,310 6,220 7,980 6,860 6144 Long-Term Disability Insurance 765 840 840 965 895 1,015 940 6145 Hospital & Life Insurance 39,660 39,660 39,660 51,600 51,600 54,000 54,000 6112 Seasonal Temp (Admin)- 475 475 Position Changes - Total 410,815 442,735 442,735 484,055 453,140 508,410 476,010 6210 OFFICE SUPPLIES General Supplies (PW Admin)1,560 1,360 1,000 1,200 1,200 1,200 1,200 General Supplies (Natural Resources)200 200 200 205 205 220 220 Printer/Copier Supplies 410 420 200 430 430 430 430 Adobe X (2-Admin)200 420 420 - - Total 2,000 2,400 1,820 1,835 1,835 1,850 1,850 6211 SMALL TOOLS & EQUIPMENT Tools - Tree Inspection 430 430 75 500 500 500 500 Graphic Cards & Monitors for 2 PCs 1,300 650 662 665 665 Folding Machine 1,000 1,000 Buckthorn Pullers (2)230 500 425 - - 600 600 Total 3,310 1,580 1,162 1,165 1,165 2,100 2,100 6212 MOTOR FUELS/OILS/ADDITIVES Vehicles 601 and 604 Nolead Fuel (1220 gal.)3,725 2,615 1,350 2,600 1,600 2,700 1,700 Oil/Lub 190 180 150 150 150 190 190 Total 3,915 2,795 1,500 2,750 1,750 2,890 1,890 6214 CHEMICALS Propiconazole (oak wilt)(from 5505)- - - - Total - - - - - - - 6215 EQUIPMENT - PARTS Vehicles 601 and 604 1,430 430 430 430 430 430 430 Total 1,430 430 430 430 430 430 430 6216 EQUIPMENT - TIRES/BATTERIES Vehicles 601 and 604 500 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6229 GENERAL SUPPLIES Manuals 215 215 100 255 255 255 255 *Paint (Paint for Marking Tree Disease)265 325 200 325 325 375 375 *Personal Protective Equip - Safety 400 400 400 400 400 400 400 *Tree Sale 9,180 9,300 9,300 9,300 9,300 9,400 9,400 less offsetting revenue from tree sale (9,180) (9,300) (9,300) (9,300) (9,300) (9,400) (9,400) Large Format Plotter and Misc (6210 also) 525 530 530 250 250 250 250 Wooden Stakes 100 100 25 25 25 35 35 Total 1,505 1,570 1,255 1,255 1,255 1,315 1,315 6235 CONSULTANT SERVICES Hearing Consultant - 60 60 60 60 80 80 Total - 60 60 60 60 80 80 6237 TELEPHONE/PAGERS Mobile phones & service 2,155 2,155 2,155 2,155 2,155 2,155 2,155 Track Phone (Seasonal Tree Insp)135 135 135 135 135 135 Total 2,290 2,290 2,155 2,290 2,290 2,290 2,290 6238 POSTAGE/UPS/FEDEX Postage 70 250 250 250 250 250 250 Total 70 250 250 250 250 250 250 6239 PRINTING/PUBLISHING Business Cards, PW Poster, Forms 425 425 300 425 425 425 425 Brochures and Forms 550 550 500 550 550 550 550 Total 975 975 800 975 975 975 975 6249 OTHER CONTRACTUAL SERVICES Shade Tree Management Strategies 50,000 67,700 50,000 85,000 85,000 95,000 95,000 Cartegraph Maintenance Fee 3,740 3,835 3,835 - - Cartegraph Conversion to On-line - 7,000 7,000 Total 43,740 71,535 53,835 92,000 92,000 95,000 95,000 6265 REPAIRS - EQUIPMENT Copier Maintenance - Main Print Ct, Maint. Envelope Printer & Utilities Printer 1,125 1,800 1,800 1,800 1,800 1,800 1,800 Folding Mach., Typewriter 175 175 50 50 50 50 50 Total 1,500 1,975 1,850 1,850 1,850 1,850 1,850 162 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Mtgs (CONDAC, PW Mtgs)1,035 950 950 950 950 950 950 Cartegraph National Conference 2,500 2,500 Shade Tree Short Course 190 400 200 500 500 500 500 Forestry Management Workshop (x2)205 205 - 205 205 300 300 Natural Resources Seminar 220 230 230 230 230 230 230 EAB Pest Control Training 155 200 200 200 200 200 200 MPWA Fall Conference - Metro 410 335 335 350 350 350 350 Admin Training (Municipals, Staff Dev)- 300 300 300 300 300 300 Total 2,520 2,620 1,915 2,735 2,735 5,330 5,330 6276 SCHOOL/CONF/EXP - OTHER APWA PWX Conference 1,900 2,375 2,100 2,425 2,425 2,450 2,450 Total 1,900 2,375 2,100 2,425 2,425 2,450 2,450 6277 MILEAGE ALLOWANCE Mileage 390 1,400 1,200 1,400 1,400 1,400 1,400 Total 3,690 1,400 1,200 1,400 1,400 1,400 1,400 6278 SUBSISTENCE ALLOWANCE out of town - training 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS Prof Dues (APWA)1,175 1,200 1,200 1,200 1,200 1,225 1,225 Prof Dues (Soc of Arbor, ADF, Pesticide)240 240 25 150 150 100 100 Cartegraph On-line Licenses - - 4,000 4,000 4,000 4,000 Total 1,545 1,440 1,225 5,350 5,350 1,325 1,325 6281 UNIFORM/CLOTHING ALLOWANCE Clothing Natural Resources 950 950 950 950 950 950 950 Clothing Public Works - 80 80 80 80 80 80 Total 950 1,030 950 1,030 1,030 950 950 6310 RENTAL EXPENSE *Home & Garden Expo Booth (Split with Sto 515 300 300 315 315 325 325 Copier Lease 4,775 4,400 3,625 2,900 2,900 3,100 3,100 Total 5,290 4,700 3,925 3,215 3,215 3,425 3,425 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 4,450 4,450 4,450 4,450 4,450 4,500 4,500 Total 4,450 4,450 4,450 4,450 4,450 4,500 4,500 Total Net of Personnel 81,480 104,275 81,282 125,865 124,865 128,810 127,810 TOTAL EXPENSES 492,295$ 547,010$ 524,017$ 609,920$ 578,005$ 637,220$ 603,820$ 163 Notes: 164 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 30 1530 FLEET & BUILDINGS Public Works DESCRIPTION OF ACTIVITY The Public Works Central Maintenance Division is responsible for maintaining the City’s vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine preventative maintenance and full-service repair work is performed on City-owned vehicles and equipment by staff mechanics. This division also operates and maintains the central fuel dispensing system located at the Central Maintenance Facility. The Central Maintenance Division maintains the buildings and grounds for the Central Maintenance Facility (Public Works and Parks Maintenance). Personnel within the division perform building maintenance, cleaning, stocking of general supplies and facility repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems. This division also supervises HVAC systems and building maintenance personnel at the Municipal Center (City Hall/Police). SERVICE CATEGORIES The Public Works Central maintenance Division provides a centralized source for the following services related to fleet and building functions for the City of Apple Valley. 1. City Fleet Repair and Maintenance Services Provide repair and preventative maintenance services for City owned vehicles and equipment, ranging from major engine repair to routine oil changes Provide initial equipment set-up and supply replacement parts for City fleet Track replacement cycles and consolidate replacement costs for City fleet Coordinate auto body repair work with vendors for damaged City vehicles 2. Buildings and Grounds Custodial Services Provide routine custodial services for the Municipal Center, Police Department and Central Maintenance Facility Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.) Provide lawn care, landscape maintenance and snow plowing for city facilities 3. Building Maintenance and Repair Services Maintain heating, ventilation and air conditioning systems, electrical systems, and plumbing systems for the Municipal Center, Police Department and Central Maintenance Facility Provide contract repair of city building structures, such as repairs to roofs, doors, flooring and other building components Provide planning and budgeting for building improvements at the Municipal Center, Police Department and Central Maintenance Facility 165 4. City Fuel Supply Services Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works and Parks Department Maintain 20,000 gallon central fuel supply system located at the Central Maintenance Facility Monitor and report fuel consumption to Finance Department of proper coding to City departments 5. Fleet Acquisition and Disposition Services Assist departments with specifications for replacement vehicles Coordinate vehicle purchasing process, typically under the State Cooperative Purchasing Program (State Contract) Provide for disposition of City vehicles and forfeiture vehicles through auctions MAJOR OBJECTIVES FOR 2018/2019 In addition to recurring annual duties, the primary 2018/2019 goals for this division include the following items. In 2018: Complete implementation of AssetWorks for vehicle maintenance records. Complete and evaluate CMF Space Needs Study. In 2019: Initiate charge back system for vehicle & equipment maintenance costs. Implement recommendations of CMF Space Needs Study. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Fleet Equip Items 262 262 262 264 265 265 Number of Equipment Repair Orders 1,268 1,486 1,250 1,250 1,300 1,300 Number of Vehicles Replaced 18 12 13 14 15 15 Gallons of Fuel Supplied 132,000 124,000 132,000 132,000 132,000 132,000 Miles Driven 890,393 894,412 900,000 900,000 900,000 900,000 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Public Works Supervisor 1 1 1 1 1 1 Fleet Maintenance Foreman 1 1 1 1 1 1 Fleet Maintenance/Mechanic 2 2 2 2 3 3 Building Maintenance 3 3 3 3 3 3 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Seasonal Maintenance 675 675 700 700 700 700 166 Summary Budget Department 30, Business Unit 1530 - Fleet & Buildings-CMF 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 319,802 330,682 336,039 349,885 353,170 365,940 378,280 Emp. Benefits 114,573 121,624 122,561 128,970 129,010 132,105 137,710 Supplies 26,137 23,754 25,889 31,020 33,530 26,740 32,740 Contractual Serv.10,614 12,085 12,393 13,490 18,735 20,095 20,200 Utilities 92,942 53,329 53,688 82,200 68,500 62,700 63,050 Repairs & Maint.34,042 22,752 25,235 22,740 24,300 25,420 26,000 Training/Travel/Dues 6,689 6,518 7,123 7,720 7,200 7,250 14,205 Other Exp.4,568 5,362 6,684 8,190 7,470 7,660 7,815 Misc for resale 3,458 3,873 2,854 3,350 - - - Vehicle Replacement Fund 5,040 5,268 5,400 5,400 5,550 2,850 2,850 Capital outlay 65,000 74,708 - - - - - Total Exp 682,866 659,953 597,866 652,965 647,465 650,760 682,850 Net addition to (use of) general revenues (682,866) (659,953) (597,866) (652,965) (647,465) (650,760) (682,850) 2018 Capital Outlay: VERF Charges $ 2,850 2019 Capital Outlay: VERF Charges $ 2,850 167 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FLEET & BUILDINGS-CMF Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 318,359 324,133 335,573 331,910 162,651 433,040 343,040 450,025 355,025 6112 - SALARY-SEASONAL TEMP 10,871 9,171 8,684 10,000 7,232 10,500 10,500 10,500 10,500 6113 - OVERTIME-REGULAR EMPLOYEES 1,387 2,601 3,972 3,000 2,620 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 827 1,496 1,980 1,260 6122 - COMP REQUEST -11,642 -6,719 -14,171 -4,266 6123 - SALARY-OTHER 8,260 9,400 9,400 9,755 9,755 6105 - SALARIES AND WAGES 319,802 330,682 336,039 353,170 169,497 455,940 365,940 473,280 378,280 6138 - MEDICARE 4,581 4,725 4,774 5,130 2,467 5,305 5,305 5,485 5,485 6139 - FICA 19,586 20,202 20,413 21,925 10,548 22,690 22,690 23,455 23,455 6141 - PENSIONS-PERA 22,385 23,962 24,113 25,735 12,075 26,660 26,660 27,585 27,585 6142 - WORKERS COMPENSATION 6,887 8,919 8,542 8,255 3,952 8,980 8,980 9,500 9,500 6144 - LONG-TERM DISABILITY INSURANCE 877 858 897 945 308 970 970 1,005 1,005 6145 - MEDICAL INSURANCE 53,919 54,723 56,205 67,020 25,158 67,500 67,500 70,680 70,680 6146 - DENTAL INSURANCE 4,868 5,237 4,621 0 1,857 6147 - LIFE INSURANCE-BASIC 57 30 30 14 6148 - LIFE INSURANCE-SUPP/DEPEND 1,413 2,971 2,967 1,672 6125 - EMPLOYEE BENEFITS 114,573 121,624 122,561 129,010 58,052 132,105 132,105 137,710 137,710 6100 - TOTAL PERSONNEL SERVICES 434,375 452,305 458,600 482,180 227,549 588,045 498,045 610,990 515,990 6210 - OFFICE SUPPLIES 269 100 89 250 39 200 200 200 200 6211 - SMALL TOOLS & EQUIPMENT 7,882 5,608 6,288 12,000 8,798 6,000 6,000 11,700 11,700 6212 - MOTOR FUELS/OILS 4,097 1,781 2,072 3,360 671 3,195 2,195 3,205 2,205 6214 - CHEMICALS 499 0 0 67 6215 - EQUIPMENT-PARTS 4,819 3,335 7,489 5,100 1,582 5,215 5,215 5,300 5,300 6216 - VEHICLES-TIRES/BATTERIES 135 -140 863 500 130 500 500 500 500 6229 - GENERAL SUPPLIES 8,435 13,069 9,087 12,320 4,994 12,628 12,630 12,835 12,835 6205 - SUPPLIES 26,137 23,754 25,889 33,530 16,281 27,738 26,740 33,740 32,740 6235 - CONSULTANT SERVICES 238 271 449 300 100 320 320 325 325 6237 - TELEPHONE/PAGERS 1,210 1,393 1,313 1,425 667 1,450 1,450 1,450 1,450 6239 - PRINTING 135 135 55 200 135 205 205 210 210 6240 - CLEANING SERVICE/GARBAGE 8,863 9,486 9,967 15,185 4,082 15,919 15,920 15,975 15,975 6249 - OTHER CONTRACTUAL SERVICES 168 799 610 1,625 778 2,202 2,200 2,240 2,240 6230 - CONTRACTUAL SERVICES 10,614 12,085 12,393 18,735 5,762 20,096 20,095 20,200 20,200 6255 - UTILITIES-ELECTRIC 27,187 23,216 20,524 27,000 11,292 28,000 25,000 28,500 28,500 6256 - UTILITIES-NATURAL GAS 64,348 27,765 30,820 39,000 26,898 41,000 35,000 41,800 31,800 6257 - UTILITIES-PROPANE/WATER/SEWER 1,407 2,347 2,344 2,500 1,460 2,700 2,700 2,750 2,750 6250 - UTILITIES 92,942 53,329 53,688 68,500 39,650 71,700 62,700 73,050 63,050 6265 - REPAIRS-EQUIPMENT 4,558 2,849 5,731 4,300 2,449 4,420 4,420 4,500 4,500 6266 - REPAIRS-BUILDING 29,484 19,903 19,378 20,000 17,615 21,000 21,000 21,500 21,500 6269 - REPAIRS-OTHER 126 0 6260 - REPAIRS AND MAINTENA 34,042 22,752 25,235 24,300 20,064 25,420 25,420 26,000 26,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 191 306 1,044 500 880 500 500 750 750 6277 - MILEAGE/AUTO ALLOWANCE 3,320 3,202 3,300 3,405 1,650 3,405 3,405 3,405 3,405 6280 - DUES & SUBSCRIPTIONS 86 70 275 35 150 36 35 6,500 6,500 6281 - UNIFORM/CLOTHING ALLOWANCE 3,093 2,942 2,504 3,260 1,324 3,870 3,310 3,550 3,550 6270 - TRNG/TRAVL/DUES/UNIF 6,689 6,518 7,123 7,200 4,004 7,811 7,250 14,205 14,205 6200 - TOTAL OPERATING COSTS 170,425 118,437 124,328 152,265 85,761 152,765 142,205 167,195 156,195 6330 - SALES/USE TAX 114 0 0 0 6333 - GENERAL-CASH DISCOUNTS -54 -10 -31 -5 168 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FLEET & BUILDINGS-CMF Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6399 - OTHER CHARGES 4,508 5,372 6,715 7,470 6,189 7,660 7,660 7,815 7,815 6301 - OTHER EXPENDITURES 4,568 5,362 6,684 7,470 6,184 7,660 7,660 7,815 7,815 6300 - TOTAL OTHER EXPENDITURES 4,568 5,362 6,684 7,470 6,184 7,660 7,660 7,815 7,815 6540 - TAXABLE MISC FOR RESALE 3,458 2,647 2,854 1,131 6545 - NON-TAXABLE MISC FOR RESALE 0 1,227 0 0 0 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,458 3,873 2,854 0 1,131 6500 - TOTAL EXPENDITURES 3,458 3,873 2,854 0 1,131 6715 - CAPITAL OUTLAY-BUILDINGS 0 0 0 0 10,572 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 65,000 67,658 0 0 0 33,500 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 7,050 0 0 0 6745 - VERF CHARGES 5,040 5,268 5,400 5,550 2,775 5,700 2,850 5,700 2,850 6701 - TOTAL CAPITAL OUTLAY 70,040 79,976 5,400 5,550 13,347 39,200 2,850 5,700 2,850 6700 - TOTAL CAPITAL OUTLAY 70,040 79,976 5,400 5,550 13,347 39,200 2,850 5,700 2,850 682,866 659,953 597,866 647,465 333,973 787,670 650,760 791,700 682,850 169 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS-CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 323,840 331,910 331,910 343,040 343,040 355,025 355,025 6112 Salary-Seasonal Temp 15,000 10,000 10,000 10,500 10,500 10,500 10,500 6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 8,045 8,260 8,260 9,400 9,400 9,755 9,755 6138 Medicare 5,110 5,130 5,130 5,305 5,305 5,485 5,485 6139 FICA 21,845 21,925 21,925 22,690 22,690 23,455 23,455 6141 Pension - PERA 25,115 25,735 25,735 26,660 26,660 27,585 27,585 6142 Work Comp Ins 8,960 8,255 8,255 8,980 8,980 9,500 9,500 6144 Long-Term Disability Insurance 920 945 945 970 970 1,005 1,005 6145 Hospital & Life Insurance 67,020 67,020 67,020 67,500 67,500 70,680 70,680 Position Changes 90,000 - 95,000 - Total 478,855 482,180 482,180 588,045 498,045 610,990 515,990 6210 OFFICE SUPPLIES General Supplies 210 250 250 200 200 200 200 Total 210 250 250 200 200 200 200 6211 SMALL TOOL & EQUIPMENT Small Tools 4,480 3,500 3,500 4,110 4,110 4,200 4,200 Scan Tool Updates - Heavy Equipment 1,100 - 1,150 1,150 1,150 1,150 Scan Tool Updates- Light Equipment 700 - 740 740 750 750 New Scan Tools - 8,500 8,500 - - New A/C Recovery Unit 5,600 5,600 Total 6,280 12,000 12,000 6,000 6,000 11,700 11,700 6212 MOTOR FUELS/OILS Nolead Fuel 2,225 718 1,500 1,700 700 1,700 700 Diesel Fuel 1,070 682 682 700 700 700 700 Diesel Fuel Tax 100 100 100 80 80 80 80 Antifreeze, Windshield Fluid 1,635 1,650 500 500 500 500 500 Oil and Lubricants 205 210 210 215 215 225 225 Fuel Savings Total 5,235 3,360 2,992 3,195 2,195 3,205 2,205 6215 EQUIPMENT - PARTS Small Parts 4,290 2,500 2,500 2,550 2,550 2,600 2,600 Building Maintenance Parts 2,550 2,600 2,600 2,665 2,665 2,700 2,700 Total 6,840 5,100 5,100 5,215 5,215 5,300 5,300 6216 EQUIPMENT - TIRES/BATTERIES Vehicles #702 and #704 410 500 500 500 500 500 500 Total 410 500 500 500 500 500 500 6229 GENERAL SUPPLIES Cleaning Supplies, Paper Products 11,740 12,000 12,000 12,300 12,300 12,500 12,500 Oxygen - Acetylene 305 320 320 328 330 335 335 Total 12,045 12,320 12,320 12,628 12,630 12,835 12,835 6235 CONSULTANT SERVICES Safety (Prescription Safety Glasses, Hepatitis, Respirator, Hearing Test)510 300 300 320 320 325 325 Total 510 300 300 320 320 325 325 6237 TELEPHONE/PAGERS Cellular Phones 1,400 1,425 1,425 1,450 1,450 1,450 1,450 Total 1,400 1,425 1,425 1,450 1,450 1,450 1,450 6239 PRINTING/PUBLISHING Maintenance Req., Bus. Cards, Misc.200 200 200 205 205 210 210 Total 200 200 200 205 205 210 210 6240 C. SERVICE/GARBAGE REMOVAL Trash Removal 6,250 5,600 7,089 7,100 7,100 7,225 7,225 Rug Service 1,980 2,030 1,069 1,100 1,100 1,125 1,125 Fluorescent Light Recycling (DEA)715 740 740 759 760 500 500 Recycle Floor Dry 815 835 835 856 855 875 875 Tire & Filter Disposal 530 540 540 554 555 550 550 Hazardous Waste Disposal 425 440 440 450 450 500 500 Contractual Cleaning - CMF - 5,000 5,100 5,100 5,200 5,200 Total 10,715 15,185 10,713 15,919 15,920 15,975 15,975 6249 OTHER CONTRACTUAL SERVICES Weed Control - CMF 560 575 1,100 1,125 1,125 1,150 1,150 Fire System Monitoring 340 350 350 359 360 365 365 Fire System Annual Testing 175 700 700 718 715 725 725 Total 665 1,625 2,150 2,202 2,200 2,240 2,240 6255 UTILITIES - ELECTRIC Electric 34,200 27,000 25,000 28,000 25,000 28,500 28,500 Total 34,200 27,000 25,000 28,000 25,000 28,500 28,500 6256 UTILITIES - NATURAL GAS Natural Gas 45,000 39,000 39,000 41,000 35,000 41,800 31,800 Total 45,000 39,000 39,000 41,000 35,000 41,800 31,800 6257 UTILITIES - OTHER Water & Sewer 3,000 2,500 2,500 2,700 2,700 2,750 2,750 Total 3,000 2,500 2,500 2,700 2,700 2,750 2,750 170 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS-CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Shop Equipment, etc.4,690 4,300 4,300 4,420 4,420 4,500 4,500 Total 4,690 4,300 4,300 4,420 4,420 4,500 4,500 6266 REPAIRS - BUILDINGS Repairs (H.V.A.C., Roof, Doors, Elec.)18,050 20,000 25,000 21,000 21,000 21,500 21,500 Total 18,050 20,000 25,000 21,000 21,000 21,500 21,500 6275 SCHOOL/CONF/EXP - LOCAL Training & ASE Certification 875 500 800 500 500 750 750 Total 875 500 800 500 500 750 750 6277 MILEAGE/AUTO ALLOWANCE Car Allowance - Supervisor 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage misc.105 105 200 105 105 105 105 Total 3,405 3,405 3,500 3,405 3,405 3,405 3,405 6280 DUES & SUBSCRIPTIONS Sams Club Membership - City Supplies 30 35 35 36 35 50 50 AssetWorks Hosting & Service Fee - - - - 6,450 6,450 Total 30 35 35 36 35 6,500 6,500 6281 UNIFORM/CLOTHING ALLOWANCE Uniform/Boots (4) 2019 (5)2,020 1,820 1,820 2,370 1,870 2,000 2,000 Uniform Rental/Rag Cleaning Service 1,390 1,440 1,440 1,500 1,440 1,550 1,550 Total 3,410 3,260 3,260 3,870 3,310 3,550 3,550 6399 OTHER CHARGES State Boiler Certificate 80 80 80 82 82 85 85 WinFleet / AssetWorks 775 Misc. Dues/Vehicle Inspection Decals 80 80 80 82 82 85 85 Licenses 310 310 310 318 318 320 320 (County Hazardous Waste)- - - - (State Tax)- - - - (MN Haz. Chem. Inventory Fee )- - - - AC Delco & Ford Motorcraft Computer Subs 2,095 2,150 2,150 2,204 2,204 2,250 2,250 Mitchel 1 On-line Service Manuals 4,850 4,850 4,850 4,974 4,974 5,075 5,075 Total 8,190 7,470 7,470 7,660 7,660 7,815 7,815 6545 NON-TAXABLE MISC FOR RESALE Vending - CMF Pop, Juice, Water 3,350 - - - Revenue generated from sales Total 3,350 - - - - - - 6735 CAPITAL OUTLAY - OTHER IMP AssetWorks/Fleet Mgmt. Program 30,000 '17 savings Mech. Computers/AssetWorks 3,500 '17 savings CMF Chip seal N. & W. Lot - - in muni bldg in muni bldg CMF Windows, Doors, Overhead Doors - - in muni bldg in muni bldg CMF Restroom Rehab - - in muni bldg in muni bldg CMF CoRayVac Programable Thermostat - - in muni bldg in muni bldg CMF Streets/Shop Roof in muni bldg in muni bldg CMF Facility Sign Replacement - in muni bldg - Replace City Fuel Dispensing System - - - - Rehab Street Foreman Office Space - in muni bldg - - CMF Vehicle Storage Bldg Floor Rehab - in muni bldg - - CMF Building Exterior Rehab/Paint - - - - Replace CMF Compressor - - - - Replace Last Roof Section CMF-Duralast - in muni bldg - - HVAC Control Upgrade-Front Office Area - - - - Front Office E/W Facing Window panes in muni bldg in muni bldg Hallway Tile Reflooring in muni bldg in muni bldg Old Washbay Conversion in muni bldg in muni bldg Streets/Parks Building Unit Heater in muni bldg in muni bldg Total - - - 33,500 - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 5,400 5,550 5,550 5,700 2,850 5,700 2,850 Total 5,400 5,550 5,550 5,700 2,850 5,700 2,850 Total Net of Personnel 174,110 165,285 164,365 199,625 152,715 180,710 166,860 TOTAL EXPENSES 652,965$ 647,465$ 646,545$ 787,670$ 650,760$ 791,700$ 682,850$ 171 Notes: 172 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 31 1600 &1665 STREETS MAINTENANCE Public Works DESCRIPTION OF ACTIVITY The Public Works Streets Division is responsible for maintaining the local streets system consisting of approximately 424 lane miles of roadway. Duties include repairing street pavement sections; repair and maintenance of storm drainage catch basins and storm water management ponds; and maintenance of sidewalks and on-street pathways throughout the community. This division is also responsible for boulevard maintenance, tree trimming and forestry maintenance work for trees located within the public street right-of-way. In addition, the City owned cemetery is maintained and managed by this division. SERVICE CATEGORIES The Public Works Street Division provides a centralized source for the following internal and external services related to street maintenance functions for the City of Apple Valley. 1. Street Maintenance and Preservation Services Repair structural and surface failure of street pavement (patching, pothole repair, etc.) Remove and replace sections of damaged curb and valley gutters Conduct crack sealing and micro surfacing to preserve street pavements Conduct street sweeping on public streets, removing approximately 500 tons of material per year 2. Sidewalk and Trail System Maintenance Services Inspect one-third of all sidewalk sections each year to identify repair needs Remove and replace concrete sidewalk sections as determined during inspections Conduct concrete leveling work to repair uneven concrete joints (trip hazards) Repair and maintain segments of trail system located in the right-of-way (excludes segments of public trails located in city parks) 3. Boulevard Tree Maintenance Services Trim boulevard trees to maintain minimum vertical clearance for roadways Remove dead or diseased trees located within the public right-of-way Remove debris from streets following severe storm events 4. Drainage System Maintenance Services: Inspect and repair storm sewer catch basins along roadways Inspect and clear pond outlets to prevent blockages and associated flooding Repair inlet and outlet pipe connections to storm water ponds Remove accumulated sediment deltas from ponds 173 Contractual work associated with storm drainage system maintenance is funded by the Storm Drainage Utility, see Business Unit 5505 5. Turf Mowing Services Mow approximately 76 miles of boulevards along collector streets with adjacent trail systems Mow and remove excess vegetation adjacent to storm water ponds Provide additional turf mowing along County right-of-ways to maintain community appearance 6. Cemetery Services Lot and columbarium sales Internments Maintain turf, trees and plantings Routine grounds maintenance to ensure a well-groomed appearance MAJOR OBJECTIVES FOR 2018 and 2019 In addition to recurring annual duties, the following major objectives are established for 2018 and 2019 within this business unit. Conduct field evaluation and rating of one-third of the City street system to assist in further development of the pavement management system. Continue pavement preservation program (microsurfacing/crack sealing) for public streets and trails. Conduct an inventory of existing storm water ponds throughout the city to identify and prioritize maintenance needs, including dredging and removal of sand deltas. Staff plans to implement a mobile management system to the street sweeping operation in order to accurately monitor and record service levels to address State and Federal mandates for water quality improvements. Driveway and internal pathway paving for the Cemetery. Additional seeding, landscaping and tree planting as needed. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Actual Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Lane Miles of Street Maintained 416 416 424 427 429 429 Number of Blvd Trees Maintained 1,175 1,250 1,600 1,700 1,500 1,500 Street Sweeping (Ton) 520 542 530 550 540 540 Miles of Trails on ROW Maintained 57 58 59 61 63 63 Sidewalk Maintained (mile) 134 135 136 137 139 139 Leaves Collected (Cu.Yd.) 930 1,200 1,300 1,200 1,100 1,100 174 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Public Works Supt. 1 1 1 1 1 1 Streets Foreman 2 2 2 2 2 2 Technical Specialist 3 3 3 3 3 3 Maintenance I/II 9 9 10 10 10 10 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Seasonal Street Maint. 4,149 5,147 5,147 5,500 5,600 5,600 Summary Budget Department 31 Street Maintenance 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 845,049 798,909 869,642 926,080 955,190 988,170 1,034,615 Emp. Benefits 352,569 334,564 368,759 383,425 412,437 436,645 459,875 Supplies 286,043 212,941 199,511 248,412 219,507 200,085 216,730 Contractual Serv.178,788 199,778 183,595 233,270 224,328 223,325 220,745 Utilities 2,205 1,296 1,964 4,560 4,138 3,900 3,410 Repairs & Maint.21,125 13,632 16,349 24,765 20,385 17,020 17,650 Training/Travel/Dues 10,929 12,857 13,749 12,310 12,525 19,465 19,465 Other Exp.(18) 503 (26) 3,600 3,690 3,775 600 Vehicle Replacement Fund - - - - - - - Capital Outlay 6,033 5,170 16,853 - - 203,000 185,000 Total Exp 1,702,721 1,579,649 1,670,397 1,836,422 1,852,200 2,095,385 2,158,090 Net addition to (use of) general revenues (1,702,721) (1,579,649) (1,670,397) (1,836,422) (1,852,200) (2,095,385) (2,158,090) 2018 CAPITAL OUTLAY: See VERF for additional PW items not funded in General Fund 2019 CAPITAL OUTLAY: See VERF for additional PW items not funded in General Fund 175 City of Apple Valley Department Expense Summary Budget Years (2018-2019) STREET MAINTENANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 794,077 732,417 825,564 847,830 430,827 913,390 871,060 972,350 924,760 6112 - SALARY-SEASONAL TEMP 45,792 57,710 45,092 45,600 16,347 45,600 45,600 45,600 45,600 6113 - OVERTIME-REGULAR EMPLOYEES 39,905 26,261 24,972 36,700 15,793 36,700 36,700 36,700 36,700 6121 - INSURANCE CASH BENEFIT 3,763 5,451 5,760 3,060 6122 - COMP REQUEST -38,488 -22,931 -31,747 -16,030 6123 - SALARY-OTHER 25,060 36,225 34,810 29,470 27,555 6105 - SALARIES AND WAGES 845,049 798,909 869,642 955,190 449,996 1,031,915 988,170 1,084,120 1,034,615 6138 - MEDICARE 11,897 11,300 12,191 13,860 6,384 14,965 14,330 15,720 15,000 6139 - FICA 50,872 48,315 52,125 59,255 27,296 63,980 61,265 67,215 64,145 6141 - PENSIONS-PERA 58,555 55,147 61,208 68,220 32,060 73,975 70,695 77,890 74,175 6142 - WORKERS COMPENSATION 50,008 52,697 54,438 70,302 32,728 79,745 76,365 86,295 82,355 6144 - LONG-TERM DISABILITY INSURANCE 2,295 2,224 2,414 2,500 855 2,610 2,490 2,755 2,620 6145 - MEDICAL INSURANCE 159,959 145,753 167,197 198,300 76,674 224,400 211,500 235,080 221,580 6146 - DENTAL INSURANCE 11,213 13,475 13,421 7,421 6147 - LIFE INSURANCE-BASIC 164 83 90 44 6148 - LIFE INSURANCE-SUPP/DEPEND 7,606 5,571 5,675 3,516 6125 - EMPLOYEE BENEFITS 352,569 334,564 368,759 412,437 186,978 459,675 436,645 484,955 459,875 6100 - TOTAL PERSONNEL SERVICES 1,197,618 1,133,473 1,238,401 1,367,627 636,974 1,491,590 1,424,815 1,569,075 1,494,490 6210 - OFFICE SUPPLIES 142 352 220 9 6211 - SMALL TOOLS & EQUIPMENT 4,212 9,560 7,361 9,940 4,657 16,975 16,975 16,510 16,510 6212 - MOTOR FUELS/OILS 116,246 63,704 52,970 82,665 26,973 78,260 68,260 80,608 81,245 6214 - CHEMICALS 1,453 1,273 980 230 1,230 235 235 235 235 6215 - EQUIPMENT-PARTS 101,531 66,896 72,186 59,725 29,383 46,105 46,105 48,000 48,000 6216 - VEHICLES-TIRES/BATTERIES 8,389 13,008 13,269 12,000 1,546 12,240 12,240 49,700 12,800 6229 - GENERAL SUPPLIES 54,071 58,147 52,525 54,947 27,124 56,270 56,270 57,958 57,940 6205 - SUPPLIES 286,043 212,941 199,511 219,507 90,922 210,085 200,085 253,011 216,730 6235 - CONSULTANT SERVICES 799 1,557 1,377 1,143 436 1,400 1,400 1,500 1,500 6237 - TELEPHONE/PAGERS 1,711 1,569 1,870 1,527 739 1,870 1,870 1,870 1,870 6238 - POSTAGE/UPS/FEDEX 0 0 31 0 0 0 6239 - PRINTING 509 269 272 615 0 630 630 630 1,175 6240 - CLEANING SERVICE/GARBAGE 17,002 19,224 16,430 20,698 2,538 21,200 21,200 21,200 21,200 6249 - OTHER CONTRACTUAL SERVICES 158,765 177,160 163,615 200,345 26,451 205,225 198,225 210,000 195,000 6230 - CONTRACTUAL SERVICES 178,786 199,778 183,595 224,328 30,163 230,325 223,325 235,200 220,745 6255 - UTILITIES-ELECTRIC 454 522 484 1,303 316 1,380 1,000 1,380 1,000 6257 - UTILITIES-PROPANE/WATER/SEWER 1,751 774 1,480 2,835 155 2,900 2,900 2,900 2,410 6250 - UTILITIES 2,205 1,296 1,964 4,138 471 4,280 3,900 4,280 3,410 6265 - REPAIRS-EQUIPMENT 22,223 12,898 16,349 20,385 5,573 21,020 17,020 21,650 17,650 6269 - REPAIRS-OTHER -1,098 734 0 0 0 6260 - REPAIRS AND MAINTENA 21,125 13,632 16,349 20,385 5,573 21,020 17,020 21,650 17,650 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 820 300 789 920 0 945 945 945 945 6277 - MILEAGE/AUTO ALLOWANCE 3,307 3,148 3,260 3,600 1,650 3,600 3,600 3,600 3,600 6280 - DUES & SUBSCRIPTIONS 340 25 25 420 0 420 5,420 420 5,420 6281 - UNIFORM/CLOTHING ALLOWANCE 6,462 9,384 9,675 7,585 4,968 9,500 9,500 9,500 9,500 6270 - TRNG/TRAVL/DUES/UNIF 10,929 12,857 13,749 12,525 6,618 14,465 19,465 14,465 19,465 6200 - TOTAL OPERATING COSTS 499,089 440,503 415,169 480,883 133,747 480,175 463,795 528,606 478,000 6310 - RENTAL EXPENSE 0 534 0 3,590 0 3,675 3,675 3,000 500 6333 - GENERAL-CASH DISCOUNTS -18 -32 -26 -45 6399 - OTHER CHARGES 0 0 0 100 0 100 100 100 100 176 City of Apple Valley Department Expense Summary Budget Years (2018-2019) STREET MAINTENANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6301 - OTHER EXPENDITURES -18 503 -26 3,690 -45 3,775 3,775 3,100 600 6300 - TOTAL OTHER EXPENDITURES -18 503 -26 3,690 -45 3,775 3,775 3,100 600 6730 - CAPITAL OUTLAY-TRANSPORTATION 6,033 5,170 16,853 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0 9,000 18,000 322,700 0 6745 - VERF CHARGES 0 0 185,000 0 185,000 6701 - TOTAL CAPITAL OUTLAY 6,033 5,170 16,853 0 0 9,000 203,000 322,700 185,000 6700 - TOTAL CAPITAL OUTLAY 6,033 5,170 16,853 0 0 9,000 203,000 322,700 185,000 1,702,721 1,579,649 1,670,397 1,852,200 770,676 1,984,540 2,095,385 2,423,481 2,158,090 177 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 813,450 847,830 913,390 871,060 972,350 924,760 6111 Salary-Parttime 6112 Salary-Seasonal Temp 45,600 45,600 40,000 45,600 45,600 45,600 45,600 6113 Overtime - Reg 36,700 36,700 29,000 36,700 36,700 36,700 36,700 6123 Salaries - Other 30,330 25,060 20,000 36,225 34,810 29,470 27,555 6138 Medicare 13,430 13,860 13,000 14,965 14,330 15,720 15,000 6139 FICA 57,420 59,255 56,500 63,980 61,265 67,215 64,145 6141 Pension - PERA 66,035 68,220 67,000 73,975 70,695 77,890 74,175 6142 Worker's Compensation 58,220 70,302 68,000 79,745 76,365 86,295 82,355 6144 Long-Term Disability Insurance 2,320 2,500 2,100 2,610 2,490 2,755 2,620 6145 Hospital & Life Insurance 186,000 198,300 188,277 224,400 211,500 235,080 221,580 Position Changes Total 1,309,505 1,367,627 483,877 1,491,590 1,424,815 1,569,075 1,494,490 6211 SMALL TOOL & EQUIPMENT Misc. Tools, Toolbox 4,000 6,100 6,100 6,200 6,200 6,000 6,000 Replace Weed Whips 330 340 340 350 350 360 360 Bobcat stump grinder 7,000 7,000 Backhoe Bucket Thumbs 7,000 7,000 Moved Tree Inj Equip-Ash EAB to Nat Res - - - - - - Chain Saw Replacement 550 900 900 625 625 650 650 Cutoff Saw Replace - - - - - - Pathway Edger 1,650 - - - - - Hammer Drill Replace - 500 500 - - - - Pruning Poles - - 1,000 1,000 Push Lawn Mower - - 800 800 Back Pack Blower - - 600 600 Sidewalk Finger Grabber 3,000 - - - Hand Grinder Replace - - 400 400 Fairmont Pole Saw Replace - 2,100 2,100 - - 2,500 2,500 Total 9,530 9,940 9,940 16,975 16,975 16,510 16,510 6212 MOTOR FUELS/OILS 'Gas and Diesel Fuel Nolead Fuel 6,097 5,975 gal @ $2.50 gal.19,357 15,245 14,938 14,938 9,940 15,386 12,200 Diesel Fuel 25,000 23,443 gal. @ $2.25 gal 79,500 56,250 52,747 52,747 47,745 54,329 56,800 Diesel Road Tax 4,500 4,670 4,075 4,075 4,075 4,197 4,945 Oil 5,930 6,500 6,500 6,500 6,500 6,696 7,300 Total 109,287 82,665 78,260 78,260 68,260 80,608 81,245 6214 CHEMICALS Street Maintenance Products 230 230 1,230 235 235 235 235 Moved to Nat Res-Ash Tree Inject Chems/E - - - - - - Total 230 230 90,065 235 235 235 235 6215 EQUIPMENT - PARTS Sweeper Brooms 9,180 - - - - - moved to Storm in 2017 - - - - - - Mowers/Tractors 2,920 2,990 2,990 3,065 3,065 4,000 4,000 Trucks/Other Vehicles 39,300 40,280 40,280 41,287 41,287 42,000 42,000 Sweepers - Repair Parts 14,385 14,745 14,745 - - - - Stump Grinder Teeth 1,670 1,710 1,710 1,753 1,753 2,000 2,000 Total 67,455 59,725 59,725 46,105 46,105 48,000 48,000 6216 EQUIPMENT - TIRES/BATTERIES Batteries 2,140 1,500 1,500 1,530 1,530 2,000 2,000 Tires - Vehicles 4,950 6,500 6,500 6,630 6,630 6,700 6,700 Tires - Off Road Tires 3,165 4,000 4,000 4,080 4,080 41,000 4,100 Total 10,255 12,000 12,000 12,240 12,240 49,700 12,800 6229 GENERAL SUPPLIES 3/8" Granit Chips for Pothole Patching 2,650 2,716 2,716 2,785 2,785 2,869 2,865 Bituminous Hot Mix 3,980 6,080 6,080 6,180 6,180 6,365 6,365 Bituminous Cold Mix 1,020 1,046 1,046 1,070 1,070 1,102 1,100 1" Crushed Limestone 1,900 1,948 1,948 1,995 1,995 2,055 2,050 1-1/2" Crushed Rock 1,560 1,599 1,599 1,640 1,640 1,689 1,690 Sod/ Black Dirt (Sidewalk Repairs)5,000 5,125 5,125 5,255 5,255 5,413 5,415 Trees for Sidewalk Repair & Ash Replc.7,000 7,175 7,175 7,355 7,355 7,576 7,575 Move trees to Nat Res (Keep $7000),2014 Begin Ash Tree Program - EAB 6229 GENERAL SUPPLIES Hardware & Supplies 3,675 3,767 3,767 3,860 3,860 3,976 3,975 Hydroseed Mulch 1,560 1,599 1,599 1,640 1,640 1,689 1,685 Mulch and Landscape Supplies - Cedar 1,530 1,568 1,568 1,605 1,605 1,653 1,650 Concrete Sealer - Ring Route & Cedar 12,660 12,977 12,977 13,300 13,300 13,699 13,700 2014 - Begin Maint on Cedar Ave - - Asphalt Emulsifier 6,355 6,514 6,514 6,680 6,680 6,880 6,880 Safety Equipment 2,095 2,147 2,147 2,200 2,200 2,266 2,265 Grass Seed 670 687 687 705 705 726 725 Total 51,655 54,947 54,947 56,270 56,270 57,958 57,940 178 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Safety (Safety Glasses, hepatitis,1,115 1,143 1,380 1,400 1,400 1,500 1,500 respirator, hearing & drug testing) Total 1,115 1,143 1,380 1,400 1,400 1,500 1,500 6237 TELEPHONE/PAGERS Mobile Phones 1,490 1,527 1,800 1,870 1,870 1,870 1,870 Total 1,490 1,527 1,800 1,870 1,870 1,870 1,870 6239 PRINTING/PUBLISHING Work Orders, Advertising, Misc 50 51 51 55 55 55 600 Temp No Parking Signs (4th of July)340 349 349 355 355 355 355 DOT Safety Inspection Books 210 215 215 220 220 220 220 Total 600 615 615 630 630 630 1,175 6240 C. SERVICE/GARBAGE REMOVAL Landfill Dumping Fee (SET,rolloff dump,9,700 7,943 7,943 7,000 7,000 7,000 7,000 road kill, stump grindings - disposal)- - - Leaves - disposal 2,095 2,147 2,147 2,200 2,200 2,200 2,200 Landfill Dumping Fee (street sweepings)12,300 10,608 8,000 12,000 12,000 12,000 12,000 Total 20,095 20,698 18,090 21,200 21,200 21,200 21,200 6249 OTHER CONTRACTUAL SERVICES Curb,Gutter,Sidewalk Replace/Mud Jack 26,450 27,111 32,500 27,790 27,790 33,000 33,000 STS Crews 13,885 14,232 14,000 14,585 14,585 14,500 14,500 Ring Route Painting 67,740 69,434 70,500 71,170 57,170 72,000 57,000 Colored Concrete Sealing - Ring Route 16,320 16,728 10,000 17,145 17,145 12,000 12,000 Colored Concrete Sealing - Cedar Ave 10,720 10,988 10,000 11,260 11,260 12,000 12,000 Cedar Avenue Landscape Maint Contract 7,650 - - - Cedar Avenue Irrigation System Maint 3,340 3,424 6,000 3,510 3,510 7,000 7,000 RR Misc. (Masonry, Trees, Sidewalks)11,740 5,000 5,000 5,000 5,000 5,000 5,000 Repair & Resurface Pathways 46,915 48,088 24,500 49,290 49,290 49,000 49,000 Blvd Weed Spraying 5,210 5,340 5,000 5,475 5,475 5,500 5,500 Cartegraph Conversion to On-line 7,000 - - Total 209,970 200,345 177,500 205,225 198,225 210,000 195,000 6255 UTILITIES - ELECTRIC Galaxie Sprinklers 360 500 500 525 400 525 400 Cedar Avenue 100 103 105 100 105 100 Gallavant Sprinklers 360 700 500 750 500 750 500 Total 820 1,303 1,000 1,380 1,000 1,380 1,000 6257 UTILITIES -WATER/SEWER Gallavant/Galaxie Sprinklers 390 400 500 410 410 410 410 Cedar Avenue 3,350 2,435 1,500 2,490 2,490 2,490 2,000 Total 3,740 2,835 2,000 2,900 2,900 2,900 2,410 6265 REPAIRS - EQUIPMENT Heavy Equipment 19,290 16,022 16,000 16,510 12,510 17,005 13,005 2-Way Radios, Pagers 750 519 500 540 540 556 556 Paint/Repair Truck frame/box 3,115 2,194 2,000 2,270 2,270 2,338 2,338 3 Bucket Truck Annual Inspections 1,610 1,650 1,700 1,700 1,700 1,751 1,751 Total 24,765 20,385 20,200 21,020 17,020 21,650 17,650 6275 SCHOOLS/CONF/EXP - LOCAL MN APWA / T2 / Snow Plow Seminar 600 615 615 630 630 630 630 Supervisor Training 300 305 305 315 315 315 315 Total 900 920 920 945 945 945 945 6277 MILEAGE/AUTO ALLOWANCE Car Allowance 3,600 3,600 3,600 3,600 3,600 3,600 3,600 Total 3,600 3,600 3,600 3,600 3,600 3,600 3,600 6280 DUES & SUBSCRIPTIONS Superintendent Assoc. & Subscription 410 420 100 420 420 420 420 Cartegraph On-line Licenses - - 5,000 5,000 Total 410 420 100 420 5,420 420 5,420 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms & Boots (14 x $500)7,400 7,585 9,500 9,500 9,500 9,500 9,500 Total 7,400 7,585 9,500 9,500 9,500 9,500 9,500 6310 RENTAL EXPENSE Screener Bucket Attachment 3,500 3,590 3,000 3,675 3,675 3,000 500 Total 3,500 3,590 3,000 3,675 3,675 3,000 500 6399 OTHER CHARGES Street Waste Hauling License 100 100 - 100 100 100 100 Total 100 100 - 100 100 100 100 179 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Replace Single Axle 307 Plow, $212,000 Replace Single Axle 327 Plow, $212,000 Replace Patch Truck (339) with Trailer Unit: $50,000 Replace F550 Truck 340 $70,000 Vbox Insert for Dura Patch Truck Replace Stump Grinder 345 $47,000 Replace Crash Attenuator, $15,400 Equip. fund Replace Loader 351 $205,000 Equip. fund Replace Sign/Aerial Truck 338 $102,500 Equip. fund Replace Single Axle 381 Plow, $212,000 Equip. fund Replace 3/4 Ton Pickup/Plow 313 $35,700 Equip fund Replace F550 Truck /Plow 323 $73,500 Equip fund Replace F550 Truck / Plow 325 $73,500 Equip fund Replace F550 Bucket Truck 326 $105,000 Equip fund Replace Skid Loader 332 $39,000 Equip fund Replace JD 997 Mower 335 $22,000 Equip fund Replace JD 997 Mower 349 $22,000 Equip fund Replace Toolcat 5600 347 $56,200 Equip fund Replace Single Axle 314 Plow $217,000 Equip fund Equip fund Replace Tandem Axle 344 Plow, $231,000 Equip fund Equip fund Replace 3/4 Ton Pickup 316, $35,000 Equip fund Equip fund Replace Forklift 328, $31,000 Equip fund ` Replace 3/4 Ton Pickup 337, $34,000 Equip fund Equip fund Replace Single Axle 310 Plow, $200,000 Equip fund Equip fund Replace Single Axle 312 Plow, $200,000 Equip fund Equip fund Replace Tool Cat No. 346, $50,000 Equip fund Equip fund Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Sterling Dump Truck LT 7500 Tandem 2007 319 - $230,600 230,600 VERF 1994 Model XA5905D air Compressor 302 - $18,500 18,500 VERF 2004 JCB 520 Loadall 333 - $73,600 73,600 VERF ALS 6215 Sweeper Brooms - $9000 9,000 in storm water Elgin Crosswind Sweeper - Storm Drain Utility $235,000, Trade in $15,000 (2018) Snow Pushers(2) for Veristile Machines 18,000 Sweeper Repair Parts/Brooms Screener Bucket Attachment (1/3 share)- - - - Total - - - 9,000 18,000 322,700 - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - - 185,000 185,000 Total - - - 185,000 - 185,000 Total Net of Personnel 526,917 484,572 544,642 492,950 670,570 854,406 663,600 TOTAL EXPENSES 1,836,422$ 1,852,200$ 1,028,519$ 1,984,540$ 2,095,385$ 2,423,481$ 2,158,090$ 180 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 32 1660 SNOW AND ICE REMOVAL Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Streets Division provides for snow plowing and ice control along the public street system. The budget includes funds for overtime expenses when plowing is conducted after hours or weekends. Road salt and ice control materials are also funded through this business unit. The City purchases road salt materials through the cooperative purchasing program administered by the State of Minnesota. SERVICE CATEGORIES The Public Works Street Maintenance Division provides the following winter road maintenance services for the City of Apple Valley. 1. Snow Plowing Services Conduct snow plowing response to winter storms for 424 lane miles of the City public street system in the most efficient process possible with available resources Provide trained operators to simultaneously deploy equipment within 14 plow districts within the City for winter storm events Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow trucks, two large loaders, two midsized loaders, nine pick-up trucks with plows, and four versatile tractors. 2. Snow Removal and Hauling Services Remove excess snow accumulations at intersections to maintain safe sightlines for vehicle traffic Remove excess snow storage from City facilities and along collector roadways to the extent feasible with available resources Maintain snow loading equipment and use contract truck hauling to transport excess snow material 3. Ice Control Services Maintain adequate road salt inventories to provide deicing of public roadways Conduct advanced deicing strategies, including ground speed sensing of salt spreaders, pre-wetting brine injection on all salt trucks, and on-site mixing of specialized brine solutions for road salt wetting liquids 181 Provide anti-icing treatment along selected roadways to preempt ice formation and reduce overall salt usage MAJOR OBJECTIVES FOR 2018 and 2019 In addition to recurring annual duties, the Public Works Department continues development of the anti-icing program. An anti-icing program involves pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti-icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. During the winter of 2016/2017, staff implemented a mobile management operation to accurately monitor and record de-icing material application and increase plowing operation efficiency. Staff plans to increase the use of this system in 2018 and 2019 by including it on additional pieces of equipment as they are replaced due to age. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Lane Miles Maintained 416 416 424 427 429 429 Number of Snow/Ice Events per Year 50 29 40 35 40 40 Tons of Salt Material Used 2,900 1,900 2,300 2,500 3,000 3,000 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Overtime Hours Incurred 3,847.75 1,963.75 3,600 3,400 3,400 3,400 182 Summary Budget Department 32 Snow & Ice Removal (Overtime) 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 164,182 88,818 109,346 142,000 145,550 120,000 120,000 Emp. Benefits 28,907 16,411 19,960 30,440 32,765 27,455 27,730 Supplies 224,938 184,544 173,611 209,150 200,770 207,765 210,050 Contractual Serv.8,405 4,583 3,208 8,300 13,675 13,850 15,450 Training/Travel/Dues 1,683 1,795 1,760 1,875 1,915 1,960 2,000 Total Exp 428,115 296,151 307,885 391,765 394,675 371,030 375,230 Net addition to (use of) general revenues (428,115) (296,151) (307,885) (391,765) (394,675) (371,030) (375,230) 2018 Capital Outlay: Loaders – Deploy mobile management software $ 2,000 See VERF 2019 Capital Outlay: See VERF 183 City of Apple Valley Department Expense Summary Budget Years (2018-2019) SNOW & ICE REMOVAL Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 186 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 164,182 88,632 109,346 145,550 37,744 145,000 120,000 145,000 120,000 6105 - SALARIES AND WAGES 164,182 88,818 109,346 145,550 37,744 145,000 120,000 145,000 120,000 6138 - MEDICARE 2,320 1,256 1,541 2,110 540 2,105 1,740 2,105 1,740 6139 - FICA 9,921 5,372 6,589 9,025 2,308 7,885 7,440 7,885 7,440 6141 - PENSIONS-PERA 11,932 6,661 8,201 10,915 2,831 10,875 9,000 10,875 9,000 6142 - WORKERS COMPENSATION 4,734 3,122 3,629 10,715 1,487 11,205 9,275 11,540 9,550 6144 - LONG-TERM DISABILITY INSURANCE 0 6125 - EMPLOYEE BENEFITS 28,907 16,411 19,960 32,765 7,165 32,070 27,455 32,405 27,730 6100 - TOTAL PERSONNEL SERVICES 193,089 105,229 129,305 178,315 44,909 177,070 147,455 177,405 147,730 6211 - SMALL TOOLS & EQUIPMENT 310 162 0 6215 - EQUIPMENT-PARTS 20,110 26,994 28,257 22,120 2,084 27,100 27,100 24,823 24,650 6229 - GENERAL SUPPLIES 204,833 157,239 145,192 178,650 132,705 180,665 180,665 186,085 185,400 6205 - SUPPLIES 224,943 184,543 173,611 200,770 134,789 207,765 207,765 210,908 210,050 6249 - OTHER CONTRACTUAL SERVICES 8,405 4,583 3,208 13,675 4,097 13,850 13,850 14,266 15,450 6230 - CONTRACTUAL SERVICES 8,405 4,583 3,208 13,675 4,097 13,850 13,850 14,266 15,450 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,600 1,700 1,720 1,715 0 1,760 1,760 1,813 1,800 6277 - MILEAGE/AUTO ALLOWANCE 83 95 40 200 0 100 200 100 200 6270 - TRNG/TRAVL/DUES/UNIF 1,683 1,795 1,760 1,915 0 1,860 1,960 1,913 2,000 6200 - TOTAL OPERATING COSTS 235,031 190,921 178,578 216,360 138,886 223,475 223,575 227,087 227,500 6333 - GENERAL-CASH DISCOUNTS -5 0 0 0 6301 - OTHER EXPENDITURES -5 0 0 0 6300 - TOTAL OTHER EXPENDITURES -5 0 0 0 428,115 296,151 307,883 394,675 183,795 400,545 371,030 404,492 375,230 184 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6113 Overtime - Regular 142,000 145,550 80,000 145,000 120,000 145,000 120,000 6138 Medicare 2,060 2,110 1,080 2,105 1,740 2,105 1,740 6139 FICA 8,805 9,025 4,620 7,885 7,440 7,885 7,440 6141 Pension - PERA 10,650 10,915 5,700 10,875 9,000 10,875 9,000 6142 Work Comp Ins 8,925 10,715 3,000 11,205 9,275 11,540 9,550 6144 Long-Term Disability Insurance - - - - Position Changes (Attach Form) Total 172,440 178,315 94,400 177,070 147,455 177,405 147,730 6215 EQUIPMENT - PARTS Tire Chains 1,020 1,045 2,000 2,000 2,000 2,060 2,050 Plow Cutting Edges 18,375 20,000 21,000 21,000 21,000 21,630 21,000 Backup Alarms/Light Bars 1,050 1,075 1,075 1,100 1,100 1,133 1,600 Additive Tank 3,060 - 3,000 3,000 3,090 Total 23,505 22,120 24,075 27,100 27,100 27,913 24,650 6229 GENERAL SUPPLIES Salt, Ice Control ('17 State prices)123,400 113,700 110,000 113,790 113,790 117,204 116,600 less offsetting revenue from salt sale to ISD 196 (12,000) (12,000) (18,000) (12,000) (12,000) (12,360) (12,000) Clear Lane 67,465 70,000 65,700 71,750 71,750 73,903 73,500 Anti-Icing Additives 6,780 6,950 7,000 7,125 7,125 7,339 7,300 Total 185,645 178,650 164,700 180,665 180,665 186,086 185,400 6249 OTHER CONTRACTUAL SERVICES Contract Snow Removal Equip 1,000 1,025 - 1,050 1,050 1,082 1,000 Plow Damage Sod Repairs 7,300 3,000 3,000 3,050 3,050 3,142 4,000 Trucking 6,000 4,300 - 4,350 4,350 4,481 4,350 Precise Mobile Air Time ( GPS ) Annual Fee - 2,000 2,000 2,000 2,000 2,060 2,100 Precise Mobile Air Time ( GPS )- 3,350 3,350 3,400 3,400 3,502 4,000 Total 8,300 13,675 8,350 13,850 13,850 14,266 15,450 6275 SCHOOL/CONF/EXP - LOCAL Snow Removal School-DCTC 1,675 1,715 1,715 1,760 1,760 1,813 1,800 Total 1,675 1,715 1,715 1,760 1,760 1,813 1,800 6277 MILEAGE Snow & Ice Monitoring 200 200 100 100 200 100 200 Total 200 200 100 100 200 100 200 Total Net of Personnel 219,325 216,360 198,940 223,475 223,575 230,178 227,500 TOTAL EXPENSES 391,765$ 394,675$ 293,340$ 400,545$ 371,030$ 407,583$ 375,230$ 185 Notes: 186 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 33 1680 TRAFFIC SIGNS/ SIGNALS/ MARKERS Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Street Maintenance Division provides for the maintenance of all signs, pavement markings and traffic signals located within the City street right-of-way. SERVICE CATEGORIES Maintenance for the City’s traffic signs along public roadways, traffic control signal systems and pavement markings include the following services provided by Public Works Department staff using city-owned equipment, contractual services from private companies and inter-agency resources through joint powers agreements. 1. Traffic Sign Maintenance Services Supply and maintain approximately 5,800 traffic control and street name signs throughout the City using public works staff and equipment Inventory and monitor sign conditions using sign management software Perform routine sign replacement to maintain Federal and State retroreflectivity standards for traffic signs in accordance with adopted City policy Replace damaged signs and knock-downs 2. Traffic Signal System Maintenance Services Provide maintenance for 12 city-owned traffic control signal systems through a Joint Powers Agreement with Dakota County, including signal programing, relamping, and minor electrical repairs Contract for major electrical and equipment repair work for city-owned traffic control signal systems through a standing service contract with a private contractor Respond to signal damage incidents and address questions regarding the operation of city-owned traffic control signal systems 3. Pavement Marking Maintenance Services Inventory and monitor the condition of pavement markings on public streets in accordance with pending Federal and State standards Provide for the repainting of all pavement markings annually to maintain compliance with standards 187 MAJOR OBJECTIVES FOR 2018 and 2019 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro-reflectivity requirements. Retro-reflectivity is a term that refers to the amount of light reflected from vehicle headlights back toward the vehicle and the driver's eyes, making the signs appear brighter and easier to see at night. Road authorities must establish and implement a sign assessment or management method that will maintain minimum levels of sign retro-reflectivity. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Proposed Item 2014 2015 2016 2017 2018 2019 Number of Street Signs 5,755 5765 5880 5900 5950 5950 Number of Signs Replaced 552 573 354 460 520 520 Markings Repainted (ft) 339,800 275,480 453,245 706,240 700,000 700,000 STAF FING Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Technical Specialist Existing position transferred from Streets Division 1600 1 1 1 1 1 1 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None 188 Summary Budget Department 33 - Traffic Signs/Signals/Markers 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 62,151 70,063 66,089 60,650 62,170 64,715 66,455 Emp. Benefits 12,850 15,203 13,930 25,465 14,365 14,990 15,545 Supplies 53,576 47,127 31,809 49,785 49,485 39,850 39,425 Contractual Serv.63,559 46,423 71,216 65,280 68,840 101,000 97,000 Repairs & Maint.(1,288) (3,996) (520) 750 770 785 1,000 Training/Travel/Dues - - - - - 4,000 4,000 Other Exp.- (3) 171 500 - - - Capital outlay - - - - - 20,000 - Total Exp 190,848 174,818 182,697 202,430 195,630 245,340 223,425 Net addition to (use of) general revenues (190,848) (174,818) (182,697) (202,430) (195,630) (245,340) (223,425) Capital Outlay 2018: Permanent Driver Feedback Sign Replacement (Garden View) $20,000 Capital Outlay 2019: None 189 City of Apple Valley Department Expense Summary Budget Years (2018-2019) TRAFFIC SIGNS/SIGNALS/MARKERS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 58,772 69,877 65,174 60,670 21,338 63,010 63,010 64,730 64,730 6112 - SALARY-SEASONAL TEMP 2,845 186 916 107 6113 - OVERTIME-REGULAR EMPLOYEES 535 0 0 132 6123 - SALARY-OTHER 1,500 1,705 1,705 1,725 1,725 6105 - SALARIES AND WAGES 62,151 70,063 66,089 62,170 21,577 64,715 64,715 66,455 66,455 6138 - MEDICARE 891 997 924 900 315 940 940 965 965 6139 - FICA 3,811 4,263 3,950 3,855 1,348 4,015 4,015 4,120 4,120 6141 - PENSIONS-PERA 4,464 5,241 4,888 4,865 1,610 4,855 4,855 4,985 4,985 6142 - WORKERS COMPENSATION 3,684 4,702 4,169 4,575 1,585 5,000 5,000 5,290 5,290 6144 - LONG-TERM DISABILITY INSURANCE 170 180 180 185 185 6145 - MEDICAL INSURANCE 0 0 0 6125 - EMPLOYEE BENEFITS 12,850 15,203 13,930 14,365 4,859 14,990 14,990 15,545 15,545 6100 - TOTAL PERSONNEL SERVICES 75,002 85,266 80,020 76,535 26,436 79,705 79,705 82,000 82,000 6211 - SMALL TOOLS & EQUIPMENT 1,366 722 1,605 2,360 550 2,410 2,410 2,310 2,310 6212 - MOTOR FUELS/OILS 4,240 3,474 2,614 3,430 345 3,000 3,000 3,100 2,600 6215 - EQUIPMENT-PARTS 789 1,232 594 2,000 0 1,700 1,700 1,775 1,775 6229 - GENERAL SUPPLIES 47,181 41,699 26,996 41,695 13,848 42,740 32,740 42,740 32,740 6205 - SUPPLIES 53,576 47,127 31,809 49,485 14,743 49,850 39,850 49,925 39,425 6239 - PRINTING 0 0 0 0 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 63,559 46,423 71,216 68,840 68,625 101,000 101,000 97,000 97,000 6230 - CONTRACTUAL SERVICES 63,559 46,423 71,216 68,840 68,625 101,000 101,000 97,000 97,000 6265 - REPAIRS-EQUIPMENT 0 225 0 770 0 785 785 1,000 1,000 6269 - REPAIRS-OTHER -1,288 -4,221 -520 0 6260 - REPAIRS AND MAINTENA -1,288 -3,996 -520 770 0 785 785 1,000 1,000 6280 - DUES & SUBSCRIPTIONS 0 4,000 4,000 4,000 4,000 6270 - TRNG/TRAVL/DUES/UNIF 0 4,000 4,000 4,000 4,000 6200 - TOTAL OPERATING COSTS 115,847 89,554 102,506 119,095 83,368 155,635 145,635 151,925 141,425 6310 - RENTAL EXPENSE 0 0 171 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS 0 -3 0 0 6301 - OTHER EXPENDITURES 0 -3 171 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 -3 171 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 20,000 20,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 20,000 20,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 20,000 20,000 190,848 174,818 182,697 195,630 109,804 255,340 245,340 233,925 223,425 190 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 33: TRAFFIC SIGNS/SIGNALS/MARKERS - 1680 Public Works Department COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 59,180 60,670 60,670 63,010 63,010 64,730 64,730 6123 Salaries - Other 1,470 1,500 1,500 1,705 1,705 1,725 1,725 6138 Medicare 880 900 900 940 940 965 965 6139 FICA 3,760 3,855 3,855 4,015 4,015 4,120 4,120 6141 Pension - PERA 4,550 4,865 4,865 4,855 4,855 4,985 4,985 6142 Worker's Compensation 3,810 4,575 4,575 5,000 5,000 5,290 5,290 6144 Long-Term Disability Insurance 165 170 170 180 180 185 185 6145 Hospital & Life Insurance 12,300 Total 86,115 76,535 76,535 79,705 79,705 82,000 82,000 6211 SMALL TOOLS Replace Power Tool on Sign Truck 2,000 2,050 2,050 2,100 2,100 1,500 1,500 Hammer Drill 500 500 General Tools for Sign Install - Replace 305 310 310 310 310 310 310 Total 2,755 2,360 2,360 2,410 2,410 2,310 2,310 6212 MOTOR FUELS/OILS Nolead Fuel - Unit 338 3,350 3,430 2,500 3,000 3,000 3,100 2,600 Total 3,350 3,430 2,500 3,000 3,000 3,100 2,600 6215 EQUIPMENT PARTS Vehicle Parts - Unit 338 800 500 400 400 400 425 425 Signal Parts, Circuit Bds, Loop Detectors 2,200 1,500 1,300 1,300 1,300 1,350 1,350 Total 3,000 2,000 1,700 1,700 1,700 1,775 1,775 6229 GENERAL SUPPLIES Crosswalk Striping Paint 2,550 2,613 2,613 2,680 2,680 2,680 2,680 Street Name Plate Replacement 9,190 9,418 9,418 9,650 9,650 9,650 9,650 Post - Traffic Signs 8,170 8,374 8,374 8,580 8,580 8,580 8,580 Bracket & Misc Hardware 1,530 1,570 1,570 1,610 1,610 1,610 1,610 Traffic Control Signs 8,165 8,370 8,370 8,580 8,580 8,580 8,580 Project Signs, Brackets, Posts Replace 9,190 9,420 9,420 9,650 9,650 9,650 9,650 Replace Counter Batteries (Resume '15)1,225 1,255 1,255 1,290 1,290 1,290 1,290 Traffic Cones and Temp Traffic Control 660 675 675 700 700 700 700 Reduce to Trend (10,000) (10,000) Total 40,680 41,695 41,695 42,740 32,740 42,740 32,740 6239 PRINTING Forms, Temp Signs 225 - - - - Total 225 - - - - - - 6249 OTHER CONTRACTUAL SERVICES Street Striping - JPA 40,800 45,000 68,000 68,000 68,000 70,000 70,000 Signal Maint - Dakota Co Agreement 20,135 11,500 20,000 20,000 20,000 20,000 20,000 Semaphore Painting (2 per year)10,200 5,300 5,300 5,400 5,400 5,400 5,400 Traffic Signal Rehab & Repairs 5,310 5,440 5,000 - - Cartegraph Maintenance Fee 1,610 1,600 1,600 1,600 1,600 1,600 1,600 Cartegraph Conversion to On-line 6,000 6,000 Total 65,055 68,840 99,900 101,000 101,000 97,000 97,000 6265 REPAIRS - EQUIPMENT Traffic Counters (resume exp 2014)750 770 770 785 785 1,000 1,000 Total 750 770 770 785 785 1,000 1,000 6280 DUES & SUBSCRIPTIONS Cartegraph On-line Licenses - - 4,000 4,000 4,000 4,000 Total - - - 4,000 4,000 4,000 4,000 6310 RENTAL EXPENSE Coring Drill Rental 500 - - - - - - Total 500 - - - - - - 6730 CAPITAL OUTLAY - VEHICLES None - - - - - - - Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Permanent Feedback Sign-GardenView - - - 20,000 20,000 - - Total - - - 20,000 20,000 - - Total Net of Personnel 116,315 119,095 148,925 175,635 165,635 151,925 141,425 TOTAL EXPENSES 202,430 195,630 225,460 255,340 245,340 233,925 223,425 191 Notes: 192 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 37 1700 Park/Recreation Administration DESCRIPTION OF ACTIVITY Expenses related to most full-time Parks & Recreation staff members, along with expenses that are accounted as administrative. MAJOR OBJECTIVES FOR 2018 Maintain the same level of administrative members and services as previous years. Provide/maintain comprehensive parks and recreation activities, open space, and trail system that residents will utilize and be proud of. IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2015 Actual 2016 Projected 2017 Projected 2018 Projected 2019 Support Community Celebrations: • Freedom Days • Mid-Winter Fest • Music in the Park • Winter Concert Series at Valleywood Support Parks and Recreation Advisory Committee: • Number of Public Meetings: 6 6 6 6 6 Support of Local Civic Organizations: • Valley Athletic Association • Eastview Athletic Association • Apple Valley Hockey Association • Eastview Hockey Association • Boy Scouts / Girl Scouts • Rotary Club • Chamber of Commerce Regular Status Personnel Schedule –FTE’s Actual Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 Parks and Recreation Director 1 1 1 1 1 Recreation Superintendent 1 1 0 0 0 Recreation Manager N/A 0 1 1 1 Recreation Supervisor II 3.0 3.0 3.0 3.0 3.0 Department Assistant 1 0 0 0 0 Administrative Coordinator N/A 1 1 1 1 Department Specialist 1 1 1 1 1 Custodian .70 .70 .70 .70 .70 193 Temporary Status Personnel Schedule –(# hours) Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 Seasonal 1560 1560 1560 1560 1560 Summary Budget Department 37 - Park/Recreation Administration 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 554,451 570,127 549,862 586,289 606,605 621,510 647,805 Emp. Benefits 158,653 163,365 160,689 175,705 179,295 186,320 194,415 Supplies 1,816 3,111 2,267 4,750 3,600 3,600 3,600 Contractual Serv.53,006 54,904 71,332 66,500 67,000 63,000 63,000 Repairs & Maint.3,806 3,599 4,519 2,600 3,000 3,000 3,000 Training/Travel/Dues 14,533 13,671 13,674 16,750 15,650 15,650 15,650 Other Exp.61,212 60,647 67,123 59,050 62,500 62,800 62,800 Capital outlay - - - - - - - Misc - - - - - - Total Exp 847,476 869,424 869,466 911,644 937,650 955,880 990,270 Net addition (use) of general revenues (847,476) (869,424) (869,466) (911,644) (937,650) (955,880) (990,270) 2018 CAPITAL OUTLAY: None 2019 CAPITAL OUTLAY: None 194 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PARK/RECREATION ADMINISTRATION Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 493,267 505,994 475,217 519,045 250,759 525,780 525,780 551,250 551,250 6111 - SALARY PART-TIME 58,085 61,444 71,660 71,765 34,932 73,555 73,555 76,410 76,410 6112 - SALARY-SEASONAL TEMP 143 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 947 1,292 1,462 1,060 363 1,060 1,060 1,100 1,100 6121 - INSURANCE CASH BENEFIT 2,151 1,397 1,380 720 6123 - SALARY-OTHER 14,735 21,115 21,115 19,045 19,045 6105 - SALARIES AND WAGES 554,451 570,127 549,861 606,605 286,774 621,510 621,510 647,805 647,805 6138 - MEDICARE 7,874 8,046 7,707 8,795 4,091 9,015 9,015 9,395 9,395 6139 - FICA 33,670 34,275 32,953 37,205 17,492 38,180 38,180 39,335 39,335 6141 - PENSIONS-PERA 40,115 42,655 41,023 45,495 21,454 46,615 46,615 48,585 48,585 6142 - WORKERS COMPENSATION 4,013 4,017 3,678 4,255 2,007 4,610 4,610 5,000 5,000 6144 - LONG-TERM DISABILITY INSURANCE 1,332 1,305 1,292 1,465 475 1,500 1,500 1,560 1,560 6145 - MEDICAL INSURANCE 64,689 65,176 67,123 82,080 32,959 86,400 86,400 90,540 90,540 6146 - DENTAL INSURANCE 4,133 5,161 4,730 0 3,000 6147 - LIFE INSURANCE-BASIC 67 35 34 0 17 6148 - LIFE INSURANCE-SUPP/DEPEND 2,759 2,695 2,149 0 554 6125 - EMPLOYEE BENEFITS 158,653 163,365 160,689 179,295 82,048 186,320 186,320 194,415 194,415 6100 - TOTAL PERSONNEL SERVICES 713,103 733,493 710,551 785,900 368,822 807,830 807,830 842,220 842,220 6210 - OFFICE SUPPLIES 1,453 2,643 1,439 2,300 734 2,300 2,300 2,300 2,300 6211 - SMALL TOOLS & EQUIPMENT 106 20 100 100 0 100 100 100 100 6215 - EQUIPMENT-PARTS 0 0 0 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 257 447 728 1,000 73 1,000 1,000 1,000 1,000 6205 - SUPPLIES 1,816 3,111 2,267 3,600 807 3,600 3,600 3,600 3,600 6235 - CONSULTANT SERVICES 1,985 5,784 11,423 10,000 0 21,000 6,000 6,000 6,000 6237 - TELEPHONE/PAGERS 2,193 1,864 2,605 2,500 1,493 5,000 2,500 5,000 2,500 6238 - POSTAGE/UPS/FEDEX 13,419 10,148 16,998 14,000 6,973 14,000 14,000 14,000 14,000 6239 - PRINTING 35,270 36,564 39,836 40,000 20,212 46,000 40,000 40,000 40,000 6240 - CLEANING SERVICE/GARBAGE 210 0 0 6249 - OTHER CONTRACTUAL SERVICES 139 335 470 500 1,476 500 500 500 500 6230 - CONTRACTUAL SERVICES 53,006 54,904 71,332 67,000 30,154 86,500 63,000 65,500 63,000 6265 - REPAIRS-EQUIPMENT 3,806 3,599 4,519 3,000 2,847 3,000 3,000 3,000 3,000 6260 - REPAIRS AND MAINTENA 3,806 3,599 4,519 3,000 2,847 3,000 3,000 3,000 3,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,782 500 2,012 3,000 50 3,000 3,000 3,000 3,000 6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,177 4,502 1,298 2,000 1,404 2,000 2,000 2,000 2,000 6277 - MILEAGE/AUTO ALLOWANCE 5,189 4,525 4,272 6,000 1,723 6,000 6,000 6,000 6,000 6278 - SUBSISTENCE ALLOWANCE 0 300 200 250 0 250 250 250 250 6280 - DUES & SUBSCRIPTIONS 3,770 3,385 5,892 3,700 65 3,700 3,700 3,700 3,700 6281 - UNIFORM/CLOTHING ALLOWANCE 615 460 0 700 0 700 700 700 700 6270 - TRNG/TRAVL/DUES/UNIF 14,533 13,671 13,674 15,650 3,242 15,650 15,650 15,650 15,650 6200 - TOTAL OPERATING COSTS 73,161 75,284 91,792 89,250 37,050 108,750 85,250 87,750 85,250 6310 - RENTAL EXPENSE 4,775 5,202 5,495 6,000 3,347 6,300 6,300 6,300 6,300 6333 - GENERAL-CASH DISCOUNTS -14 -24 -16 -7 6351 - VISA/BANK CHARGES 0 0 0 0 0 0 0 6355 - ONLINE REGISTRATION FEES 21,001 19,743 26,125 21,000 14,050 21,000 21,000 21,000 21,000 6399 - OTHER CHARGES 35,450 35,726 35,519 35,500 39,100 35,500 35,500 45,500 35,500 6301 - OTHER EXPENDITURES 61,212 60,647 67,123 62,500 56,490 62,800 62,800 72,800 62,800 6300 - TOTAL OTHER EXPENDITURES 61,212 60,647 67,123 62,500 56,490 62,800 62,800 72,800 62,800 195 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PARK/RECREATION ADMINISTRATION Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 6701 - TOTAL CAPITAL OUTLAY 0 6700 - TOTAL CAPITAL OUTLAY 0 847,476 869,424 869,466 937,650 462,362 979,380 955,880 1,002,770 990,270 196 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 501,035 519,045 519,045 525,780 525,780 551,250 551,250 6111 Salary-Parttime 70,014 71,765 71,765 73,555 73,555 76,410 76,410 6113 Overtime - Reg 1,060 1,060 1,060 1,060 1,060 1,100 1,100 6123 Salaries - Other 14,180 14,735 14,735 21,115 21,115 19,045 19,045 6138 Medicare 8,475 8,795 8,795 9,015 9,015 9,395 9,395 6139 FICA 36,040 37,205 37,205 38,180 38,180 39,335 39,335 6141 Pension - PERA 43,845 45,495 45,495 46,615 46,615 48,585 48,585 6142 Work Comp Ins 3,860 4,255 4,255 4,610 4,610 5,000 5,000 6144 Long-term Disability Insurance 1,405 1,465 1,465 1,500 1,500 1,560 1,560 6145 Hospital & Life Insurance 82,080 82,080 82,080 86,400 86,400 90,540 90,540 Position Changes Total 761,994 785,900 785,900 807,830 807,830 842,220 842,220 6210 OFFICE SUPPLIES Miscellaneous 2,300 2,300 2,300 2,300 2,300 2,300 2,300 Total 2,300 2,300 2,300 2,300 2,300 2,300 2,300 6211 SMALL TOOLS & EQUIPMENT Miscellaneous - 100 100 100 100 100 100 Total - 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Miscellaneous 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 6229 GENERAL SUPPLIES Youth Athletic Association 750 750 750 500 500 500 500 Administration 750 750 750 500 500 500 500 Desk & Chairs 750 - - - - Other - 750 750 - - Trend Reduction - (1,250) (1,250) - - Total 2,250 1,000 1,000 1,000 1,000 1,000 1,000 6235 CONSULTANT SERVICES Technical Asst. Park Development 6,000 10,000 10,000 6,000 6,000 6,000 6,000 Park Bond Research Firm - Survey 15,000 Total 6,000 10,000 10,000 21,000 6,000 6,000 6,000 6237 TELEPHONE Miscellaneous 3,000 2,500 2,500 2,500 2,500 2,500 2,500 Stipend-Mobile Communication 2,500 2,500 Total 3,000 2,500 2,500 5,000 2,500 5,000 2,500 6238 POSTAGE/UPS/FEDEX Mail Brochures 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Total 14,000 14,000 14,000 14,000 14,000 14,000 14,000 6239 PRINTING/PUBLISHING Regular/Annual Publications 45,000 40,000 40,000 40,000 40,000 40,000 40,000 Bond Referendum Pamphlet / Info 6,000 Trend Reduction (4,000) - - Total 41,000 40,000 40,000 46,000 40,000 40,000 40,000 6249 OTHER CONTRACTUAL SERVICES Disabled Program - Interpreters, Aids 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6265 REPAIRS - EQUIPMENT Multi-use 2,600 3,000 3,000 3,000 3,000 3,000 3,000 Total 2,600 3,000 3,000 3,000 3,000 3,000 3,000 6275 SCHOOL/CONF/EXP - LOCAL 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6276 SCHOOL/CONF/EXP - OTHER Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Park & Rec Mgmt. School - Director 2,000 - - - - Park & Rec Mgmt. School - Rec Supint 2,000 - - - - Park & Rec Mgmt. School - Rec Manag - - - - - reduce overall (2,000) - - - - Total 4,000 2,000 2,000 2,000 2,000 2,000 2,000 6277 MILEAGE ALLOWANCE Staff mileage 6,500 6,000 6,000 6,000 6,000 6,000 6,000 Total 6,500 6,000 6,000 6,000 6,000 6,000 6,000 6278 SUBSISTANCE ALLOWANCE 750 250 250 250 250 250 250 Total 750 250 250 250 250 250 250 6280 DUES & SUBSCRIPTIONS MRPA, NRPA 3,600 3,700 3,700 3,700 3,700 3,700 3,700 Total 3,600 3,700 3,700 3,700 3,700 3,700 3,700 6281 UNIFORMS/CLOTHING ALLOWANCE 900 700 700 700 700 700 700 Total 900 700 700 700 700 700 700 197 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE Copier 6,300 6,000 6,000 6,300 6,300 6,300 6,300 Total 6,300 6,000 6,000 6,300 6,300 6,300 6,300 6355 ON-LINE REGISTRATION FEES 14,500 21,000 21,000 21,000 21,000 21,000 21,000 Total 14,500 21,000 21,000 21,000 21,000 21,000 21,000 6399 OTHER CHARGES Volunteer Program 1,000 500 500 500 500 500 500 4th of July Fireworks 20,000 25,000 25,000 25,000 25,000 25,000 25,000 Portion of fireworks to come from Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000) 4th of July Parade 15,000 20,000 20,000 20,000 20,000 20,000 20,000 Portion of Parade to come from Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000) Trend Reduction (500) - - - - Total 35,500 35,500 35,500 35,500 35,500 45,500 35,500 6351 BANK CHARGE FEES VISA/Bank charges 2,750 moved to AVCC moved to AVCC - - Total 2,750 - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Registration Software Upgrade - - - - - Total - - - - - - - Total Net of Personnel 149,650 151,750 151,750 171,550 148,050 160,550 148,050 TOTAL EXPENSES 911,644$ 937,650$ 937,650$ 979,380$ 955,880$ 1,002,770$ 990,270$ 198 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 38 1710 Park Maintenance DESCRIPTION OF ACTIVITY The maintenance, repair and beautification of 675+ acres spread over 50 parks. Business unit includes 300 acres of weekly mowing, 105 athletic fields, 53 playground structures, 2 aquatic facilities, park shelters and buildings, hockey rinks, courts, planting beds, fountains, walking trails and numerous other facilities and qualities. OBJECTIVES FOR 2018 • Tending to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user’s needs and expectations by providing a clean, safe, properly prepared and well maintained parks, trails, and facilities. Comprehensive Plan Key 1 – Sustainable, Key 6 - Play and Preserve, and Key 7 - Healthy and Active • Re-build backstop and player protection fence on Johnny Cake Ridge Park West Fields #6 and #7. Comprehensive Plan Key 1 – Sustainable, Key 5 – Safe, Key 6 - Play and Preserve, and Key 7 - Healthy and Active • Overlay trails/courts at Pennock, Greening, Duchess, and Wallace parks, portions of Barbara Savanick Trail and Palomino Park pathways. Comprehensive Plan Key 1 – Sustainable, Key 5 – Safe, Key 6 - Play and Preserve, and Key 7 - Healthy and Active • Pave storage yard at Quarry Point Park. Comprehensive Plan Key 1 – Sustainable, Key 5 – Safe, Key 6 - Play and Preserve, and Key 7 - Healthy and Active SERVICE CATEGORIES 1. Park Maintenance Management (1710), Park Maintenance Training (1775) The size and complexity of facilities within our system require a person who spends 100% of work time dedicated to maintenance and care of these parks and facilities. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Department Priority 1: To provide consistent quality, it must be performed by City staff. 199 Comprehensive Plan Key 2 – Livable, Key 6 – Play and Preserve, Key 7 – Healthy and Active, and Key 11 – Service 2. Athletic Field Maintenance (1715 & 1780) Thousands of residents both adults and children play on our athletic fields each and every day. They deserve well prepared and safe facilities. It is an essential function of Park Maintenance to groom, paint, and provides good turf management to meet this purpose as stated above. With changes that occur with field size from season to season, and with tournament coverage, and preparation issues with rain, this does not appear to be a lucrative private business. Department Priority 1: To provide consistent quality, it must be performed by City staff. Comprehensive Plan Key 1 – Sustainable, Key 6 – Play and Preserve, and Key 7 – Healthy and Active 3. Park Grounds Maintenance (1720) Parks General Maintenance (1770) & Vandalism Repairs (1771) Well maintained parks and green spaces highlight the quality of living in our community. The Park Maintenance Division mows up to 300 acres weekly, removes garbage and litter, plants and maintains trees in the park urban forest, and routinely maintains flower and shrub beds with the system. We also provide an aggressive turf management program. Based on priority, aerification, fertilization, topdressing and weed control are frequent practices. Department Priority 2: General Park Operations have positive effect on quality of life. Comprehensive Plan Key 1 – Sustainable, Key 6 – Play and Preserve, and Key 7 – Healthy and Active 4. Ice Rink / Ice Sheet Maintenance (1725) Winter outdoor sports are a necessity for a high quality of life for all Minnesotans. By providing quality outdoor skating for our residents, we help meet that need. We in Park Maintenance have the equipment and knowledge to provide this program in the most efficient system possible. In providing the quality of ice that we can, the private sector would need to purchase and/or construct implements to increase productivity and quality. Department Priority 3: City staff is best equipped to handle operation. Scope of operation will always be a judgment decision. 200 Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active 5. Park Shelter / Park Building Maintenance (1730) We currently have 24 park buildings and picnic shelters that require routine maintenance. They must be presented in a clean, well-maintained condition for users. This is a natural activity for Park Maintenance to clean, repair, and remove trash from these locations on a daily basis. Schedules can change fast so the routine prep may lag if this process would be privatized. We contract mechanical maintenance with private contractors. Department Priority 1: If we are to rent facilities for use, they must be prepared in a first class manner. Under City Council direction, the amount of usable facilities could be lessened. Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active 6. Play Equipment Maintenance (1735) Playgrounds (playscapes) have been an essential component of public parks and schools for over 100 years. Government agencies provide 90% of these facilities. The Park Maintenance Division has two nationally certified playground inspectors. We also have the equipment and supplies for the routine removal of graffiti. Inspections and follow-up work potentially could be privatized to certified inspectors. Things do break frequently and we are very expedient in making the requested repair. Department Priority 1: We own the equipment, we must maintain it. Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active 7. Court and Game Area Maintenance (1745) Tennis, basketball, volleyball, pickleball, and disc golf are wholesome pursuits with the Apple Valley park system. We attempt to provide a multitude of activities for residents to recreate. Providing these types of facilities are key to a well-rounded park and recreation system. The routine inspection, cleaning, changing of nets is standard practice within the division and we have good control of outcome. Resurfacing of courts is always contractual. Department Priority 2: These are fundamental park facilities that should be maintained. Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active 201 8. Sidewalk, Pathway, Parking Lot Maintenance (1740) This is an activity which includes the plowing and surface maintenance of sidewalks, pathways, and park parking lots. Many people use the walkways in the winter for recreational walking; therefore, it is within the mission of Park Maintenance to provide this service. Parking lots must be plowed to allow use of other facilities. Sometimes a route must be cleared four or five times during a snow event due to drifting, Street Department widening of the street, etc. Familiarity and constant attention to detail may not be profitable for the private sector. Department Priority 3: Some municipalities do not plow snow from walkways or apply just a limited amount of plowing effort. Comprehensive Plan Key 5 – Safe, Key 6 – Play and Preserve, and Key 7 – Healthy and Active 9. Other Dept. Support (1785) This covers during emergency operations, park personnel working for other divisions e.g. snow plowing, flooding etc. Comprehensive Plan Key 5 – Safe, Key 8– Accessible, and Key 11 – Service 10. Swimming Pool Maintenance (1750) We have two well-used swimming facilities within the City of Apple Valley. They enhance a comprehensive recreation program. Although daily chemical monitoring and pool cleaning have been privatized, the pre and post season set-ups and teardowns are conducted in-house. Daily mechanical checks and bathhouse janitorial are handled in-house. Department Priority 2: We have several nationally certified pool operators on staff that are extremely efficient problem solvers. Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active 11. Rec Support (1755) This is the labor provided for the Freedom Days Festivities, Mid-Winter Fest, Puppet Wagon Set-up, Breakfast with Santa and the Easter Bunny Etc. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Comprehensive Plan Key 6 – Play and Preserve, and Key 7 – Healthy and Active 202 12. Park Equipment Maintenance (1765) Routine maintenance and repair of Park Maintenance equipment. Comprehensive Plan Key 5 – Safe, Key 8– Accessible, and Key 11 – Service IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 Parkland Acres 675 680 680 680 680 Add’l Cortland Acres 5 Athletic Field Maintenance Athletic Fields 105 105 105 105 105 Park Grounds Maintenance Managed Turf 398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk Planting Beds Maintained 39 39 39 39 39 Irrigation Systems 7 7 7 7 7 Ice Rink Maintenance Outdoor Sheets of Ice 25 25 25 25 25 Outdoor Hockey Rinks 11 11 11 11 11 Park Shelter/Bldg Maint. Park Shelters/Buildings 24 24 24 24 24 Playground Structure Maint. Playgrounds 53 53 54 54 54 Certified Playground Inspectors 2 2 2 2 2 Sidewalk,Pathway, Lot Maint. Internal Park Paths 15 Miles 15 Miles 19 Miles 19 Miles 19 Miles Pathway and Sidewalk Plowing 72 Miles 72 Miles 75 Miles 75 Miles 75 Miles Parking Lots Maintained 31 31 31 31 31 Outdoor Court & Game Area Maint Pickleball Courts 6 6 6 6 6 Tennis Courts 20 20 20 20 20 Basketball Courts 20 20 20 20 20 Volleyball Courts 17 17 17 17 17 Disc Golf Course 1 1 1 1 1 Outdoor Skate Park 1 1 1 1 1 Archery Range 1 1 1 1 1 Swimming Pool Maint. Redwood Pool 1 1 1 1 1 Family Aquatic Center 1 1 1 1 1 Certified Pool Operators 3 3 3 3 3 Regular Status Personnel Schedule –FTE’s Actual Actual Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Park Mntce Superintendent 1 1 1 1 1 Park Foreman 3 3 3 3 3 Tech Specialist 5 5 5 5 5 Park Maintenance I / II 6.5 7 7 7 7 Seasonal Hours Personnel Schedule – Actual Proposed Proposed Proposed Proposed 2015 2016 2017 2018 2019 Seasonal Staff Hours 24,235 28,098 28,348 28,350 28,350 203 COMPARATIVE BUDGET EXPENDITURES The following table is the expenses that have been captured over the past three years related to the service categories identified above. Starting with 2015, three new service categories were added, previous costs for these activities were included within other Park Maintenance service areas. Service categories 2014 Actual % of total Dept 2015 Actual % of total Dept 2016 Actual % of total Dept 1710 Park Management 554,511 22.7% 656,942 25.9% 899,728 31.1% 1715 /1780 Athletic Fields 491,198 19.2% 513,370 20.2% 543,509 18.8% 1720/1770/1760 Park Grounds 633,272 24.7% 590,383 23.3% 640,088 22.1% 1725 Ice Rinks 95,452 3.7% 88,907 3.5% 84,084 2.9% 1730 Park Shelter/Bldgs 193,902 7.6% 192,951 7.6% 146,975 5.1% 1735 Playground Structures 18,628 0.7% 19,439 0.8% 78,446 2.7% 1740 Sidewalk,Pathway, Lot Maint/Plowing 77,608 3.0% 45,238 1.8% 52,371 1.8% 1745 Court/Game Areas 7,931 0.3% 16,406 0.6% 5,655 0.2% 1750 Swimming Pools 60,829 2.4% 64,367 2.5% 59,816 2.1% 1755 Recreation Support 8,170 0.3% 6,387 0.3% 9,058 0.3% 1765 Equipment 234,190 9.2% 175,111 6.9% 180,249 6.2% 1770 General Maintenance 23,476 0.9% 10,583 0.4% 18,175 0.6% 1771 Vandalism Repair 0 0.0% 2,750 0.1% 1,354 0.0% 1775 Training 15,643 0.6% 11,724 0.5% 11,338 0.4% 1780 Park HS #4 Fields 140,984 5.5% 143,613 5.7% 164,494 5.7% 1785 Other Dept. Support 3,203 0.1% 322 .0% 321 0.0% Total Park Maint dept. 2,558,997 100.0% 2,538,493 100.0% 2,895,661 100.0% 204 Summary Budget Department 38 - Park Maintenance 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Salaries & Wages 1,106,365 1,172,277 1,241,820 1,222,185 1,257,115 1,297,585 1,351,605 Emp. Benefits 385,570 402,935 432,838 446,170 470,055 484,410 500,990 Supplies 305,225 275,171 271,444 314,900 297,600 301,600 313,100 Contractual Serv.147,562 165,239 163,102 152,240 170,500 180,500 191,500 Utilities 185,012 196,886 231,600 226,000 195,500 205,500 235,500 Repairs & Maint.59,876 56,092 93,639 125,000 109,220 128,000 198,000 Training/Travel/Dues/Uniforms 13,903 13,847 10,695 15,300 17,050 15,100 18,300 Other Exp.51,291 53,312 55,733 52,000 56,500 57,550 61,000 Capital outlay 139,736 48,545 4,367 30,500 33,000 41,500 - VERF 207,755 207,755 212,950 231,000 236,780 Total Exp 2,394,540 2,384,304 2,712,993 2,792,050 2,819,490 2,942,745 3,106,775 Net addition (use) of general revenues (2,394,540) (2,384,304) (2,712,993) (2,792,050) (2,819,490) (2,942,745) (3,106,775) 2018 Capital Outlay Funded in General Fund Budget Funded Object #6269 – Repairs Skate Board Park Equipment Upgrade 5,000 Re-Build Valley Middle Hockey Rink (net of School share) 6,500 Upgrade Backstop Quarry Pt Park # 4 25,000 Rebuild Backstops JCRPW # 6 & 7 30,000 Overlay Greening/Pennock/ Duchesss/Wallace asphalt trails & Basketball Courts 45,000 Puppet Wagon Trailer 9,000 Replace # 216T 1989 Trailer 8,000 Turf Roller 6,000 3pt Tiller 7,000 41,500 100,000 2019 Capital Outlay Funded in General Fund Budget Funded Object #6269 – Repairs Backstop replacement Valley Middle 1,2,3 &4 & Re-Build Tennis Courts 170,000 -0- 170,000 Building related capital outlay requests moved to Muni Building Fund Vehicle Capital Outlay for vehicles now included in the VERF Fund 205 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PARK MAINTENANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 910,278 990,928 1,025,014 1,008,615 507,247 1,053,080 1,053,800 1,094,330 1,094,330 6112 - SALARY-SEASONAL TEMP 167,443 160,186 188,929 170,000 73,627 170,000 170,000 175,000 175,000 6113 - OVERTIME-REGULAR EMPLOYEES 54,294 45,230 61,924 51,000 28,196 51,000 51,000 52,000 52,000 6121 - INSURANCE CASH BENEFIT 3,270 3,493 3,600 2,460 6122 - COMP REQUEST -29,414 -27,905 -37,660 -19,247 0 -10,000 0 -10,000 6123 - SALARY-OTHER 27,500 32,785 32,785 40,275 40,275 6124 - OVERTIME-SEASONAL TEMP 494 345 13 256 6105 - SALARIES AND WAGES 1,106,365 1,172,277 1,241,820 1,257,115 592,539 1,306,865 1,297,585 1,361,605 1,351,605 6138 - MEDICARE 15,277 16,090 16,947 18,450 8,300 18,960 18,960 19,745 19,745 6139 - FICA 65,251 68,798 72,462 78,870 35,488 78,415 78,415 81,455 81,455 6141 - PENSIONS-PERA 70,847 75,983 82,334 81,550 37,346 85,320 85,320 90,785 90,785 6142 - WORKERS COMPENSATION 30,901 35,804 35,642 50,985 23,453 55,425 55,425 50,945 50,945 6144 - LONG-TERM DISABILITY INSURANCE 2,631 2,611 2,753 3,500 961 2,990 2,990 3,120 3,120 6145 - MEDICAL INSURANCE 182,308 181,830 201,239 236,700 88,813 243,300 243,300 254,940 254,940 6146 - DENTAL INSURANCE 15,601 18,534 18,308 9,536 6147 - LIFE INSURANCE-BASIC 180 94 99 48 6148 - LIFE INSURANCE-SUPP/DEPEND 2,575 3,189 3,054 2,816 6125 - EMPLOYEE BENEFITS 385,570 402,935 432,838 470,055 206,760 484,410 484,410 500,990 500,990 6100 - TOTAL PERSONNEL SERVICES 1,491,935 1,575,211 1,674,657 1,727,170 799,300 1,791,275 1,781,995 1,862,595 1,852,595 6210 - OFFICE SUPPLIES 308 669 475 100 123 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 13,527 9,068 13,997 10,500 10,830 11,500 11,500 14,000 14,000 6212 - MOTOR FUELS/OILS 90,464 60,325 50,456 65,000 18,275 63,072 57,000 75,000 65,000 6213 - FERTILIZER 46,171 49,867 46,859 50,000 9,114 51,000 51,000 51,000 51,000 6214 - CHEMICALS 4,230 4,250 3,584 5,000 3,003 5,000 5,000 6,000 6,000 6215 - EQUIPMENT-PARTS 44,302 25,462 41,416 43,000 28,143 44,000 44,000 44,000 44,000 6216 - VEHICLES-TIRES/BATTERIES 6,374 11,134 9,267 8,000 1,567 10,000 10,000 10,000 10,000 6229 - GENERAL SUPPLIES 99,849 114,397 105,389 116,000 65,219 123,000 123,000 123,000 123,000 6205 - SUPPLIES 305,225 275,171 271,444 297,600 136,274 307,672 301,600 323,100 313,100 6235 - CONSULTANT SERVICES 930 895 1,038 0 597 6237 - TELEPHONE/PAGERS 9,140 10,589 10,751 11,000 4,975 12,000 12,000 11,000 11,000 6239 - PRINTING 55 138 0 167 6240 - CLEANING SERVICE/GARBAGE 23,313 18,565 21,598 20,000 7,854 20,000 20,000 23,000 23,000 6249 - OTHER CONTRACTUAL SERVICES 114,125 135,054 129,714 139,500 28,717 138,500 148,500 147,500 157,500 6230 - CONTRACTUAL SERVICES 147,562 165,239 163,102 170,500 42,310 170,500 180,500 181,500 191,500 6255 - UTILITIES-ELECTRIC 98,765 106,312 103,896 90,000 37,856 100,000 100,000 100,000 100,000 6256 - UTILITIES-NATURAL GAS 7,313 3,248 3,919 5,500 3,546 6,000 5,500 6,000 5,500 6257 - UTILITIES-PROPANE/WATER/SEWER 78,934 87,326 123,786 100,000 3,194 130,000 100,000 130,000 130,000 6250 - UTILITIES 185,012 196,886 231,600 195,500 44,596 236,000 205,500 236,000 235,500 6265 - REPAIRS-EQUIPMENT 15,408 13,744 12,574 16,000 1,240 22,000 16,000 16,000 16,000 6266 - REPAIRS-BUILDING 6,394 10,145 4,908 12,000 2,011 14,000 12,000 12,000 12,000 6269 - REPAIRS-OTHER 38,074 32,203 76,157 81,220 23,640 100,000 100,000 290,000 170,000 6260 - REPAIRS AND MAINTENA 59,876 56,092 93,639 109,220 26,890 136,000 128,000 318,000 198,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,389 2,445 596 2,000 1,719 2,500 2,500 3,000 3,000 6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 0 1,700 24 1,700 1,700 6280 - DUES & SUBSCRIPTIONS 353 348 360 600 407 600 600 600 600 6281 - UNIFORM/CLOTHING ALLOWANCE 11,161 11,055 9,739 12,750 5,966 13,000 12,000 14,000 13,000 6270 - TRNG/TRAVL/DUES/UNIF 13,903 13,847 10,695 17,050 8,116 16,100 15,100 19,300 18,300 6200 - TOTAL OPERATING COSTS 711,577 707,237 770,480 789,870 258,187 866,272 830,700 1,077,900 956,400 206 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PARK MAINTENANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6310 - RENTAL EXPENSE 49,812 53,082 55,888 56,500 6,798 57,550 57,550 61,000 61,000 6330 - SALES/USE TAX 94 0 0 0 6333 - GENERAL-CASH DISCOUNTS -441 -139 -315 -90 6399 - OTHER CHARGES 1,825 370 160 364 6301 - OTHER EXPENDITURES 51,291 53,312 55,733 56,500 7,072 57,550 57,550 61,000 61,000 6300 - TOTAL OTHER EXPENDITURES 51,291 53,312 55,733 56,500 7,072 57,550 57,550 61,000 61,000 6601 - TOTAL DEPRECIATION 0 0 0 0 6600 - TOTAL DEPRECIATION 0 0 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION -350 0 0 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 137,601 42,876 55 33,000 13,560 58,000 11,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 2,485 5,669 4,312 0 0 21,000 30,000 9,000 0 6745 - VERF CHARGES 207,755 212,950 106,475 231,000 231,000 236,780 236,780 6701 - TOTAL CAPITAL OUTLAY 139,736 48,545 212,122 245,950 120,035 310,000 272,500 245,780 236,780 6700 - TOTAL CAPITAL OUTLAY 139,736 48,545 212,122 245,950 120,035 310,000 272,500 245,780 236,780 2,394,540 2,384,305 2,712,993 2,819,490 1,184,593 3,025,097 2,942,745 3,247,275 3,106,775 207 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 968,690 1,008,615 1,008,615 1,008,615 1,053,080 1,053,800 1,094,330 1,094,330 6112 Salary-Seasonal Temp 176,000 185,000 170,000 170,000 170,000 170,000 175,000 175,000 6113 Overtime - Reg 51,000 51,000 51,000 51,000 51,000 51,000 52,000 52,000 6122 Comp-Requested (10,000) (10,000) 6123 Salaries - Other 26,495 27,500 27,500 27,500 32,785 32,785 40,275 40,275 6138 Medicare 17,665 18,450 18,450 18,450 18,960 18,960 19,745 19,745 6139 FICA 75,525 78,870 78,870 78,870 78,415 78,415 81,455 81,455 6141 Pension - PERA 78,165 81,550 81,550 81,550 85,320 85,320 90,785 90,785 6142 Work Comp Ins 35,220 50,985 50,985 50,985 55,425 55,425 50,945 50,945 6144 Long-term Disability Insurance 2,895 3,500 3,500 3,500 2,990 2,990 3,120 3,120 6145 Medical Insurance 236,700 244,800 236,700 236,700 243,300 243,300 254,940 254,940 Total 1,668,355 1,750,270 1,727,170 1,727,170 1,791,275 1,781,995 1,862,595 1,852,595 6210 OFFICE SUPPLIES General 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6211 SMALL TOOL & EQUIPMENT Tools & Misc Equip 10,000 11,500 10,500 10,500 11,500 11,500 14,000 14,000 4 Handheld Two-Way Radios 4,000 - - - - - Total 14,000 11,500 10,500 10,500 11,500 11,500 14,000 14,000 6212 MOTOR FUELS/OILS 93,000 100,000 65,000 65,000 63,072 57,000 75,000 65,000 Total 93,000 100,000 65,000 65,000 63,072 57,000 75,000 65,000 6213 FERTILIZER 48,000 50,000 50,000 50,000 51,000 51,000 51,000 51,000 Total 48,000 50,000 50,000 50,000 51,000 51,000 51,000 51,000 6214 CHEMICALS 4,000 5,000 5,000 5,000 5,000 5,000 6,000 6,000 Total 4,000 5,000 5,000 5,000 5,000 5,000 6,000 6,000 6215 EQUIPMENT - PARTS Vehicle and Equipment Parts 38,000 35,000 35,000 35,000 36,000 36,000 36,000 36,000 Play Equipment Parts 2,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Irrigation Parts 4,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 44,000 43,000 43,000 43,000 44,000 44,000 44,000 44,000 6216 EQUIPMENT - TIRES/BATTERIES 2,500 8,000 8,000 8,000 10,000 10,000 10,000 10,000 Rims and Tires for #202 5,000 - - - - - Total 7,500 8,000 8,000 8,000 10,000 10,000 10,000 10,000 6229 GENERAL SUPPLIES - ATHLETIC FIELDS/COURTS Athletic field paint 19,000 20,000 20,000 20,000 23,000 23,000 23,000 23,000 Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Diamond Dry, Turface, Etc.2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Bases, plates, rubbers 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Aglime 7,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Mound clay 1,000 1,000 1,000 1,000 500 500 500 500 Fence Repair Material 1,500 2,500 2,500 2,500 500 500 500 500 Volleyball, Soccer, Tennis Nets 1,500 1,500 1,500 1,500 1,000 1,000 1,000 1,000 Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 XTRA TURF FOR GOAL MOUTH REPAIR 3,500 3,500 3,500 3,500 Reduce to trend (5,300) (5,000) (5,000) Total 33,700 42,000 37,000 37,000 45,500 45,500 45,500 45,500 GENERAL SUPPLIES - LANDSCAPE Grass seed/seed mat 14,000 14,500 14,500 14,500 10,000 10,000 10,000 10,000 Topsoil/compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Sod 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Landscape Block/Timbers 4,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Tree Trust and Scout Projects 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Trees/shrubs, etc.9,000 10,000 10,000 10,000 12,000 12,000 12,000 12,000 Sales Tax Savings (2,000) Total 41,000 45,500 45,500 45,500 43,000 43,000 43,000 43,000 GENERAL SUPPLIES - PAINT Paint, Stain, Varnish 5,500 6,000 6,000 6,000 7,000 7,000 7,000 7,000 Rollers, Brushes, Drop Cloths 2,000 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 7,500 8,500 8,500 8,500 9,500 9,500 9,500 9,500 GENERAL SUPPLIES - BUILDINGS Lumber and Metal for Repair of Rinks, Buildings, Benches, Tables, etc.10,500 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Total 10,500 12,000 12,000 12,000 12,000 12,000 12,000 12,000 GENERAL SUPPLIES - CLEANING Soap, Disinfectants, Brooms, Toilet Scrubbers, Mop Heads, Restroom Paper Products 8,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 Total 8,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 GENERAL SUPPLIES - SHOP Fasteners, Light Bulbs, Zip Ties, Garbage Bags, Rags, Tape, Sandpaper, Small Repair Parts, Hardware 3,600 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 3,600 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6229 TOTAL GENERAL SUPPLIES - All Business U 104,300 121,000 116,000 116,000 123,000 123,000 123,000 123,000 208 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND 6237 TELEPHONE Park buildings, foremen, superintendent 10,000 12,000 11,000 11,000 12,000 12,000 11,000 11,000 Total 10,000 12,000 11,000 11,000 12,000 12,000 11,000 11,000 6240 C. SERVICE/GARBAGE REMOVAL Buildings - Trash, yard dumpster, landfill fees, and yard waste 18,000 20,000 20,000 20,000 20,000 20,000 23,000 23,000 Total 18,000 20,000 20,000 20,000 20,000 20,000 23,000 23,000 6249 OTHER CONTRACTUAL SERVICES Sentence to Service Contract Cost 14,000 14,500 14,500 14,500 14,500 14,500 15,000 15,000 Contract Weed Spraying 23,000 24,000 24,000 24,000 24,000 24,000 26,000 26,000 Contract Mowing of smaller parks 41,240 51,500 51,500 51,500 51,500 51,500 55,000 55,000 Diseased Tree Removal / Treatment 16,000 17,000 17,000 17,000 16,000 26,000 18,000 28,000 Tree Trust 3,000 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Irrigation, Maintenance Service for Cobblestone Lake Park 25,000 27,000 27,000 27,000 27,000 27,000 28,000 28,000 Septic Pumping - Huntington Park 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 124,240 139,500 139,500 139,500 138,500 148,500 147,500 157,500 6255 UTILITIES - ELECTRIC Building, Athletic Field, Parking Lot, Fountain and Walkway Lights 100,000 105,000 90,000 90,000 100,000 100,000 100,000 100,000 Total 100,000 105,000 90,000 90,000 100,000 100,000 100,000 100,000 6256 UTILITIES - NATURAL GAS 8,000 10,500 5,500 5,500 6,000 5,500 6,000 5,500 Total 8,000 10,500 5,500 5,500 6,000 5,500 6,000 5,500 6257 UTILITIES - OTHER Water, Sewer 118,000 130,000 100,000 100,000 130,000 100,000 130,000 130,000 Add'l Service Cobblestone, Quarry Pt Total 118,000 130,000 100,000 100,000 130,000 100,000 130,000 130,000 6265 REPAIRS - EQUIPMENT Larger Outside Repairs 20,000 22,000 16,000 16,000 22,000 16,000 16,000 16,000 Total 20,000 22,000 16,000 16,000 22,000 16,000 16,000 16,000 6266 REPAIRS - BUILDINGS Outside Trade Contractors - Heating/Cooling, Electrical and other Contractual Repairs 10,000 14,000 12,000 12,000 14,000 12,000 12,000 12,000 Total 10,000 14,000 12,000 12,000 14,000 12,000 12,000 12,000 6269 REPAIRS - OTHER Overlay West Galaxie Path 160th to 155th Crack Fill Fog Seal Cobblestone Paths Crack Fill Fog Seal Diamond Path Paths Crack Fill and Fog Seal Farquar Park Paths Re-surface Greenleaf Tennis 9,000 9,000 9,000 Re-surface Scott Tennis 9,000 9,000 9,000 Re-surface Redwood Tennis & Basketball 16,000 16,000 16,000 Overlay Savannick Farquar to Summerfield 22,300 22,300 22,300 Overlay Palomino park Trails 8,920 8,920 8,920 Backstop replacement Valley Middle 1,2,3 &4 60,000 60,000 Re-roof jcrpw shop 30,000 30,000 Crack-fill and chip seal all JCRPW Lots 60,000 60,000 Re-build Pennock Tennis 140,000 140,000 Re-surface Pennock Tennis Re-surface Pennock Trail and Basketball Overlay Tintah Trails Upgrade Skate Park Equipment Upgrade Backstop - Quarry Point Park #4 25,000 25,000 Re-build Backstops on JCRPW 6 & 7 30,000 30,000 Overlay Greening/Pennock/Duchess /Wallace Asphalt trails and basketball courts 45,000 45,000 Repairs moved to Muni Bldg Fund (120,000) Total - 65,220 65,220 65,220 100,000 100,000 290,000 170,000 6275 SCHOOL/CONF/EXP - LOCAL 2,000 2,000 2,000 2,000 2,500 2,500 3,000 3,000 Total 2,000 2,000 2,000 2,000 2,500 2,500 3,000 3,000 6276 SCHOOL/CONF/EXP - OTHER Park Conf. - Superintendent - 1,700 1,700 1,700 - - 1,700 1,700 Sports Turf Managers National - - - - - - Total - 1,700 1,700 1,700 - - 1,700 1,700 6280 DUES & SUBSCRIPTIONS MPSA, MRPA, STMA, MNLA 550 600 600 600 600 600 600 600 Total 550 600 600 600 600 600 600 600 6281 UNIFORM/CLOTHING ALLOWANCE Uniform/Boots/Safety Equip (winter boots)12,750 12,750 12,750 12,750 13,000 12,000 14,000 13,000 Total 12,750 12,750 12,750 12,750 13,000 12,000 14,000 13,000 6310 RENTAL EXPENSE Misc. and Portable Commodes 14,000 18,000 18,000 18,000 18,350 18,350 19,000 19,000 Mower Leasing 38,000 38,500 38,500 38,500 39,200 39,200 42,000 42,000 Total 52,000 56,500 56,500 56,500 57,550 57,550 61,000 61,000 6730 CAPITAL OUTLAY - VEHICLES Replace #222 2003 Holder Sidewalk Unit ( $57,000 to Equip Cert fund ) Replace #228 2005 3/4 Ton PU with Plow ($32,000 to Equip Cert fund) Additional Tractor / No increase with Q.P. Total - - - - - - - - 209 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP Kelley Park Parking Lot - Cortland Development Tennis Court Cortland Development Playstructure Cortland Development Landscape / Seed 40,000 40,000 40,000 Fence and Path between fields JCRPW (20,000) (20,000) (20,000) Cost share of fence with school district Sanitary Sewer Connection at Quarry Point Roof Dugouts on Two JCRPE SB Fields Fencing of Quarry Point Maintenance Yard Re-roof Valley Middle Building Re-roof Teen Center Building Re-build Apple Valley East Rink - 13,000 13,000 13,000 Re-build JCRPW dugouts on field 6 & 7 Up-grade skate park equipment 5,000 5,000 Re-build Valley Middle Rink 13,000 13,000 Valley Middle School - School Share (6,500) Pave storage yard + retaining wall Q.P.40,000 - Total - 33,000 33,000 33,000 58,000 11,500 - - 6740 CAPITAL OUTLAY - OTHER ITEMS Redexim Deep Tine Aerator 26,000 Kaivac Machine Replace JCRPE Irrigation Pump Replace #254 2009 Toro Workman/Rahn Rake ($20,000 to Equip Cert fund) Replace #254 2009 Toro Workman/Rahn Rake ($20,000 to Equip Cert fund) Replace #216 T Trailer (1989)8,000 8,000 Heavy duty turf roller for renovation work 6,000 6,000 Heavy duty 3pt tiller 4,500 7,000 7,000 Puppet Wagon Trailer (to 2018)9,000 9,000 - Total 30,500 - - - 21,000 30,000 9,000 - 6745 VEHICLE REPLACEMENT-VERF VERF-Vehicle Replacement Charges 207,755 212,950 212,950 212,950 231,000 231,000 236,780 236,780 Replace #232 2001 Sterling Water Truck verf Replace #235 2006 F-150 4x2 Pick-up verf Replace # 227 2006 F-250 4x4 Pick-up verf Replace # 244 2009 Toro 4700-D Mower verf Replace # 238 2006 F-350 One Ton Dump verf Replace #246 2007 F-350 4x4 One Ton Dump verf 40,100 verf 40,100 verf 40,100 Replace #247 2007 F-250 3/4 Ton Pick Up verf 25,500 verf 25,500 verf 25,500 Replace #209 Holder C-242 verf 90,000 verf 90,000 verf 90,000 Replace #212 2002 JD 110 Tractor w/Backhoe verf 54,000 verf 54,000 verf 54,000 Replace #216 2002 763 Skid Loader verf 30,000 verf 30,000 verf 30,000 Replace #217 2005 New Holland Tractor verf 80,000 verf 80,000 verf 80,000 Replace #251 Snowblower verf 77,000 verf 77,000 verf 77,000 Replace #253 Liner 2015 Toro Workman HDX-D Utility Cart verf 13,500 verf 13,500 verf 13,500 Replace #259 2010 Toro Workman verf 23,000 verf 23,000 verf 23,000 Replace 2005 Neary Bedknife Grinder verf 13,200 verf 13,200 verf 13,200 Replace 2005 Foley Reel Grinder verf 30,000 verf 30,000 verf 30,000 Replace #252 Mule Work Cart verf Replace # 203R Sweepster Broom ($11,000)verf Replace #256 1997 Sweepstar ($31,000)verf Replace #262 2006 CH Sweepstar verf Replace #272 2004 Toro Rake and Vac verf Replace 2008 Ford F350 1 Ton Dump Truck 4WD verf 40,100 verf 40,100 Replace Isuzu Trash Truck verf 81,500 verf 81,500 Replace 2008 Ford F250 3/4 Ton Pickup 4WD verf 25,500 verf 25,500 Replace 2012 Toro 5900 Grounds Master verf 84,000 verf 84,000 Total 207,755 212,950 212,950 212,950 231,000 231,000 236,780 236,780 Total Net of Personnel 1,028,695 1,176,320 1,076,320 1,076,320 1,233,822 1,160,750 1,384,680 1,254,180 TOTAL EXPENSES 2,697,050$ 2,926,590 2,803,490 2,803,490 3,025,097$ 2,942,745$ 3,247,275$ 3,106,775$ 210 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 39 1800 Recreation Programs DESCRIPTION OF ACTIVITY The recreation programs budget includes a number of general recreation programs, such as Summer Playground, Puppet Theatre, Outdoor Skating/Warminghouses, Teen Center, Youth, Teen, Adult and Family Recreation Programs, etc. Provide fun, learning situations where parents and children learn and experience together. Some programs focus on adults and/or children as individuals, while other classes provide the opportunity to build close family/parent/child relationships while providing social interactions with folks with similar interests and goals. Recreation programs provide a service that contributes to the social, physical, educational, mental, emotional, cultural and general well-being of the community and its people. By providing these services the department strives to provide adequate physical facilities and program opportunities, which encourage people of the community to become more self-sustaining in their leisure. Comprehensive Key 6 – Play and Preserve, Key 7 – Healthy and Active & Key 10 – Learning OBJECTIVES FOR 2018 Continue to offer a variety of programs for various demographics/population in as cost- effective manner as possible. PERFORMANCE MEASURES/EFFECTIVENESS/EFFICIENCY: After Action Reports with attendance, revenue and expenditure figures are completed for each program offered, each season. Recommendations for each program are documented. The program is dropped if it is determined to be less successful. The program is continued if it is very successful, well attended or worthwhile to our mission, or if implemented changes can make it successful. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 Playground Program Participants 3,158 3,045 3,400 3,500 3,500 Teen Center Attendance 6,700 4,440 6,000 6,000 6,000 Freedom Days Fun Run Participants (2 & 5 Milers) 413 430 500 500 500 Freedom Days Fun Run Participants (1/2 Milers) 108 111 130 140 140 Puppet Wagon Attendance 5,069 4607 5,300 5,400 5,400 211 Regular Status Personnel Schedule –FTE’s Actual Actual Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Teen Center Supervisor .75 .75 .75 .75 .75 Custodian .35 .35 .35 .35 .35 Temporary Status Personnel Schedule – (# Hours Part Time) Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Recreation Attendant 4404 4400 4400 4400 4400 Recreation Program Assistant 935 678 678 700 700 Puppet Performer 761 1100 1060 1060 1060 Recreation Program Leader 1988 2090 2100 2100 2100 Recreation Facility Assistant 402 405 405 405 405 Rec Program Instructor 806 810 810 810 810 Recreation Program Supervisor 1518 1525 1525 1525 1525 Recreation Program Coordinator 577 580 580 580 580 Facility On-Call Supervisor 215 215 215 215 215 Recreation Flex/Float N/A 600 600 600 600 Activities of this Business Unit Actual Actual Proposed Proposed Proposed Activities within this budget 2015 2016 2017 2018 2019 Summer Playground Program Puppet Wagon Winter Outdoor Ice Skating Teen Programs Preschool Open Gym 212 Summary Budget Department 39 - Recreation Programs 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Quarry Pt Concessions - - - - - - - JCRP Concessions - - - - - - - Summer Playground Activities 10,535 10,977 12,736 10,000 10,300 10,300 10,500 Pre School Programs 35,702 31,717 26,515 21,000 31,000 31,600 22,000 Teen Programs - - - 1,100 Vending Commissions 2,169 2,778 2,454 3,200 3,300 3,300 2,800 Rentals - Fields 18,075 35,976 50,426 20,000 28,000 28,400 28,400 Rentals - JCRP - - - - - - Rentals - Teen Center 1,319 637 374 1,000 1,000 1,000 - Rentals - Other 7,731 8,523 7,349 7,000 8,000 8,100 7,000 75,531 90,608 99,854 63,300 81,600 82,700 70,700 Expenditures: Salaries & Wages 127,926 120,933 122,595 134,575 132,270 130,980 133,595 Emp. Benefits 18,776 17,148 18,406 19,505 20,420 19,950 20,625 Supplies 8,864 5,517 10,843 11,200 13,365 12,125 11,725 Contractual Serv.22,624 16,057 17,496 17,600 10,605 9,875 9,875 Repairs & Maint.71 480 129 6,500 2,430 1,500 1,500 Training/Travel/Dues 1,730 1,838 1,493 1,900 2,150 1,750 1,870 Other Exp.4,237 4,997 5,548 4,200 6,600 10,800 10,900 VISA/MC Charges - - - - - - Items for resale 977 537 361 1,000 2,000 - - Capital outlay - - - - - - Total Exp 185,204 167,506 176,871 196,480 189,840 186,980 190,090 Net addition to (use of) general revenues (109,673) (76,898) (77,017) (133,180) (108,240) (104,280) (119,390) 2018 CAPITAL OUTLAY: None 2019 CAPITAL OUTLAY: 213 City of Apple Valley Department Expense Summary Budget Years (2018-2019) RECREATION PROGRAMS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 61,981 39,205 54,340 70,000 22,048 57,350 57,350 59,430 59,430 6112 - SALARY-SEASONAL TEMP 65,945 81,263 68,255 60,000 38,897 72,000 72,000 72,000 72,000 6123 - SALARY-OTHER 2,270 1,630 1,630 2,165 2,165 6124 - OVERTIME-SEASONAL TEMP 0 465 0 51 6105 - SALARIES AND WAGES 127,926 120,933 122,595 132,270 60,996 130,980 130,980 133,595 133,595 6138 - MEDICARE 1,855 1,754 1,778 1,990 884 1,900 1,900 1,935 1,935 6139 - FICA 7,931 7,498 7,601 8,510 3,782 8,120 8,120 8,285 8,285 6141 - PENSIONS-PERA 5,189 3,756 5,084 5,420 2,058 4,425 4,425 4,620 4,620 6142 - WORKERS COMPENSATION 3,801 4,140 3,943 4,500 2,437 5,505 5,505 5,785 5,785 6125 - EMPLOYEE BENEFITS 18,776 17,148 18,406 20,420 9,161 19,950 19,950 20,625 20,625 6100 - TOTAL PERSONNEL SERVICES 146,702 138,081 141,001 152,690 70,157 150,930 150,930 154,220 154,220 6210 - OFFICE SUPPLIES 185 728 229 400 0 425 425 300 300 6211 - SMALL TOOLS & EQUIPMENT 101 220 0 750 0 775 775 500 500 6215 - EQUIPMENT-PARTS 0 0 93 100 123 100 100 100 100 6216 - VEHICLES-TIRES/BATTERIES 173 6229 - GENERAL SUPPLIES 8,578 4,569 10,522 12,115 3,866 12,325 10,825 12,325 10,825 6205 - SUPPLIES 8,864 5,517 10,843 13,365 4,162 13,625 12,125 13,225 11,725 6235 - CONSULTANT SERVICES -1 0 0 0 6237 - TELEPHONE/PAGERS 906 1,030 1,002 1,000 480 0 1,000 1,000 1,000 6239 - PRINTING 711 351 321 0 505 725 725 725 725 6240 - CLEANING SERVICE/GARBAGE 677 902 696 300 348 350 700 700 700 6249 - OTHER CONTRACTUAL SERVICES 20,331 13,773 15,476 9,305 6,496 7,450 7,450 7,450 7,450 6230 - CONTRACTUAL SERVICES 22,624 16,057 17,496 10,605 7,829 8,525 9,875 9,875 9,875 6265 - REPAIRS-EQUIPMENT 0 236 129 1,430 0 1,500 1,500 1,500 1,500 6266 - REPAIRS-BUILDING 0 0 0 1,000 0 1,000 0 6269 - REPAIRS-OTHER 71 244 0 0 6260 - REPAIRS AND MAINTENA 71 480 129 2,430 0 2,500 1,500 1,500 1,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 224 90 210 200 63 200 200 220 220 6277 - MILEAGE/AUTO ALLOWANCE 851 827 761 900 93 950 850 950 950 6280 - DUES & SUBSCRIPTIONS 332 334 0 350 0 0 0 6281 - UNIFORM/CLOTHING ALLOWANCE 323 587 522 700 294 900 700 700 700 6270 - TRNG/TRAVL/DUES/UNIF 1,730 1,838 1,493 2,150 451 2,050 1,750 1,870 1,870 6200 - TOTAL OPERATING COSTS 33,288 23,892 29,962 28,550 12,442 26,700 25,250 26,470 24,970 6310 - RENTAL EXPENSE 1,735 2,459 2,740 2,500 0 1,800 2,600 1,500 2,700 6330 - SALES/USE TAX 9 0 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS -1 0 -11 -1 6399 - OTHER CHARGES 2,494 2,538 2,819 4,100 300 8,200 8,200 8,200 8,200 6301 - OTHER EXPENDITURES 4,237 4,997 5,548 6,600 299 10,000 10,800 9,700 10,900 6300 - TOTAL OTHER EXPENDITURES 4,237 4,997 5,548 6,600 299 10,000 10,800 9,700 10,900 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 977 537 361 2,000 0 0 0 6501 - TAXABLE/NON-TAXABLE MISC RESAL 977 537 361 2,000 0 0 0 6500 - TOTAL EXPENDITURES 977 537 361 2,000 0 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 12,500 0 6701 - TOTAL CAPITAL OUTLAY 0 12,500 0 214 City of Apple Valley Department Expense Summary Budget Years (2018-2019) RECREATION PROGRAMS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6700 - TOTAL CAPITAL OUTLAY 0 12,500 0 185,204 167,506 176,871 189,840 82,899 187,630 186,980 202,890 190,090 215 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6111 Salary-Parttime 66,640 70,000 70,000 57,350 57,350 59,430 59,430 6112 Salary-Seasonal Temp 65,200 60,000 60,000 72,000 72,000 72,000 72,000 6123 Salary-Other 2,735 2,270 2,270 1,630 1,630 2,165 2,165 6138 Medicare 1,950 1,990 1,990 1,900 1,900 1,935 1,935 6139 FICA 8,345 8,510 8,510 8,120 8,120 8,285 8,285 6141 Pension - PERA 5,205 5,420 5,420 4,425 4,425 4,620 4,620 6142 Work Comp 4,005 4,500 4,500 5,505 5,505 5,785 5,785 Position Changes Total 154,080 152,690 152,690 150,930 150,930 154,220 154,220 6210 OFFICE SUPPLIES 200 400 400 425 425 300 300 Total 200 400 400 425 425 300 300 6211 SMALL TOOLS & EQUIPMENT 300 750 750 775 775 500 500 Total 300 750 750 775 775 500 500 6215 EQUIPMENT/PARTS 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6229 GENERAL SUPPLIES Quarry Point Park 200 - - - - Programs - Puppet Wagon 700 700 700 725 725 1,000 1,000 Programs - ADA Interpreter/Aid 200 - - - - Programs -Teen 3,500 2,180 2,180 2,200 2,200 2,500 2,500 Programs - Special Events 5,000 4,835 4,835 4,850 4,850 4,500 4,500 Programs - Summer Playground 4,000 3,900 3,900 3,950 2,450 3,325 1,825 Programs - Winter Skating 500 - - - - Programs - Preschool Gym 500 500 500 600 600 1,000 1,000 Trend Reductions (4,000) - - - - Total 10,600 12,115 12,115 12,325 10,825 12,325 10,825 6237 TELEPHONE - 1,000 1,000 - 1,000 1,000 1,000 Total - 1,000 1,000 - 1,000 1,000 1,000 6239 PRINTING/PUBLISHING Flyers and Posters - Fun Run 600 725 725 725 725 Total 600 - - 725 725 725 725 6240 GARBAGE/CLEANING SERVICES 300 300 300 350 700 700 700 Total 300 300 300 350 700 700 700 6249 OTHER CONTRACTUAL SERVICES ADA Interpreter/Aide - move to 6399 4,000 4,000 4,000 - - Programs - Fun Run 2,000 1,525 1,525 1,550 1,550 1,550 1,550 Programs - Playground Bus 4,000 3,000 3,000 3,100 3,100 2,000 2,000 Programs - Other 6,000 780 780 800 800 1,900 1,900 Other 2,000 2,000 2,000 2,000 Teen Center WiFi 700 - - - - Total 16,700 9,305 9,305 7,450 7,450 7,450 7,450 6265 REPAIRS - EQUIPMENT Teen Center Equip 1,000 1,000 1,050 1,050 1,050 1,050 Puppet Wagon 500 430 430 450 450 450 450 Total 500 1,430 1,430 1,500 1,500 1,500 1,500 6266 REPAIRS - BUILDING 6,000 1,000 1,000 1,000 - - - Total 6,000 1,000 1,000 1,000 - - - 6275 SCHOOL/CONF/EXP - LOCAL MRPA Summer Lead Workshop 200 200 200 200 200 220 220 Total 200 200 200 200 200 220 220 6277 MILEAGE ALLOWANCE Summer Playground Staff 1,000 900 900 950 850 950 950 Total 1,000 900 900 950 850 950 950 6280 Dues & Subscriptions Health Dept License-Quarry Point Park 350 - - - Total - 350 - - - - - 6281 UNIFORM/CLOTHING ALLOWANCE Staff Shirts - Summer Playground/Puppetee 300 400 400 500 400 600 600 Staff Shirts - Teens 300 300 300 400 300 100 100 Program Staff Apparel 100 - - - - Total 700 700 700 900 700 700 700 6310 RENTAL EXPENSE Portable Toilets 1,700 2,500 2,500 1,800 2,600 1,500 2,700 Total 1,700 2,500 2,500 1,800 2,600 1,500 2,700 216 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES Outing Fees - ADA Interpreter/Aid 250 600 600 4,600 4,600 4,600 4,600 Outing Fees - Teens 750 500 500 600 600 600 600 Outing Fees - Summer Playground 2,000 3,000 3,000 3,000 3,000 3,000 3,000 Trend Reduction (500) - - - - Total 2,500 4,100 4,100 8,200 8,200 8,200 8,200 6540 TAXABLE FOR RESALE Teen Programs - remove in 2018 1,000 2,000 2,000 - Total 1,000 2,000 2,000 - - - - 6735 CAPITAL OUTLAY - OTHER IMP Redwood Teen Facility - Computer - - - - - 2,500 - Redwood Teen Facility - Video Survellience - - - - - 10,000 - - - - - - - - - - - Total - - - - - 12,500 - Total Net of Personnel 42,400 37,150 36,800 36,700 36,050 48,670 35,870 TOTAL EXPENSES 196,480$ 189,840$ 189,490$ 187,630$ 186,980$ 202,890$ 190,090$ 217 Notes: 218 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 40 1930 Redwood Pool DESCRIPTION OF ACTIVITY The Redwood facility continues to be the heart of summer activity in the Southwest corner of Apple Valley. The Pool performs a vital service to this community, a fun safe place for kids to go each day. The Redwood Outdoor Pool is located in Redwood Park and is operated by the Parks and Recreation Department as a general fund recreational facility. It contains two pools, a leisure pool with depths running from three to twelve feet and features a diving board and a climbing wall. The smaller wading pool is appropriate for young children, with a water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is also the primary teaching facility for the city’s American Red Cross “Learn to Swim” program, providing instruction to children and adults in swimming and water safety community wide. During weeknights, after swimming lessons, and during mornings and weekend nights, “exclusive use” rentals are offered to the public. These rentals have become very popular, especially on weekend nights. The newly renovated concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2018 Integrate teen programs into the building and allow the pool operations and the teen activities to coexist. Encourage dual use to increase participation in both pool visits and teen visits. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 Open Swim Attendance 7,303 7,245 5,500 5,500 5,500 Swim Lesson Registrations 318 312 330 330 330 Exclusive Use Pool Rentals 46 50 50 50 50 Exclusive Use Room Rentals 128 85 85 0 0 Regular Status Personnel Schedule –FTE’s Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Sr. Building Attendant .30 .30 0 Custodian .25 .25 .25 .25 .25 219 Temporary Status Personnel Schedule – (Hours by position Part Time) Actual Actual Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2018 Pool Manager 1,096 1,096 1,170 1,170 1,170 WSI 2,182 2,185 448 448 448 Lifeguard 1,528 1,527 3,150 3,150 3,150 Pool/Concess. Attendant 325 324 600 600 600 Maintenance/Janitorial N/A N/A 40 40 40 Summary Budget Department 40 - Redwood Pool 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Public Swimming 29,388 31,940 33,912 27,300 29,000 33,000 33,000 Swim Lessons 19,647 16,235 15,677 20,000 20,600 20,600 20,600 Concessions 5,433 5,756 7,273 7,404 7,600 8,000 8,000 Rentals 24,934 12,121 14,624 10,000 12,000 - - 79,402 66,052 71,486 64,704 69,200 61,600 61,600 Expenditures: Salaries & Wages 56,498 55,852 64,277 60,300 57,300 57,300 58,300 Emp. Benefits 6,665 6,591 7,359 6,915 7,265 6,795 6,985 Supplies 8,014 3,783 2,188 6,600 6,900 7,150 7,300 Contractual Serv.16,293 9,150 18,181 18,700 17,575 16,500 18,500 Utilities 7,760 4,771 3,999 6,000 6,000 4,500 4,500 Repairs & Maint.10,908 2,159 1,267 6,000 7,000 4,500 5,500 Training/Travel/Dues 2,474 3,000 2,834 3,350 3,350 2,925 3,350 Other Exp.374 26 110 100 300 300 300 VISA / MC Charges 743 794 795 400 600 700 800 Items for Resale 2,697 3,828 3,460 4,000 4,000 4,000 4,000 Capital outlay 6,957 20,248 - - - 52,500 Total Exp 119,383 110,202 104,470 112,365 110,290 104,670 162,035 Net addition to (use of) general revenues (39,981) (44,150) (32,984) (47,661) (41,090) (43,070) (100,435) 2018 CAPITAL OUTLAY: Community Room Improvements $ 20,000 (Included in Municipal Building Fund) Second year of two phase project 2019 CAPITAL OUTLAY: Fencing $40,000 Redwood Teen Facility Computer $ 2,500 Redwood Teen Facility Video Surveillance $10,000 $ 52,500 220 City of Apple Valley Department Expense Summary Budget Years (2018-2019) REDWOOD POOL Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 0 35 0 6111 - SALARY PART-TIME 253 680 177 0 6112 - SALARY-SEASONAL TEMP 55,895 55,117 63,716 57,000 10,707 57,000 57,000 58,000 58,000 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 6124 - OVERTIME-SEASONAL TEMP 351 55 348 300 0 300 300 300 300 6105 - SALARIES AND WAGES 56,498 55,852 64,277 57,300 10,707 57,300 57,300 58,300 58,300 6138 - MEDICARE 819 810 932 890 155 830 830 845 845 6139 - FICA 3,503 3,463 3,985 3,800 664 3,555 3,555 3,615 3,615 6141 - PENSIONS-PERA 463 80 15 0 0 6142 - WORKERS COMPENSATION 1,880 2,238 2,427 2,575 426 2,410 2,410 2,525 2,525 6125 - EMPLOYEE BENEFITS 6,665 6,591 7,359 7,265 1,245 6,795 6,795 6,985 6,985 6100 - TOTAL PERSONNEL SERVICES 63,164 62,443 71,636 64,565 11,952 64,095 64,095 65,285 65,285 6210 - OFFICE SUPPLIES 106 122 6 0 6211 - SMALL TOOLS & EQUIPMENT 803 330 0 500 0 550 550 800 800 6214 - CHEMICALS 131 0 0 100 0 100 100 100 100 6215 - EQUIPMENT-PARTS 907 1,110 252 1,300 0 1,400 1,400 1,400 1,400 6229 - GENERAL SUPPLIES 6,068 2,221 1,930 5,000 1,514 5,100 5,100 5,000 5,000 6205 - SUPPLIES 8,014 3,783 2,188 6,900 1,514 7,150 7,150 7,300 7,300 6235 - CONSULTANT SERVICES 0 6237 - TELEPHONE/PAGERS 953 811 942 1,000 542 1,000 1,000 1,000 1,000 6239 - PRINTING 252 252 231 300 0 350 350 350 350 6240 - CLEANING SERVICE/GARBAGE 405 0 850 400 525 450 450 450 450 6249 - OTHER CONTRACTUAL SERVICES 14,684 8,088 16,158 15,875 256 16,375 14,700 18,375 16,700 6230 - CONTRACTUAL SERVICES 16,293 9,150 18,181 17,575 1,323 18,175 16,500 20,175 18,500 6256 - UTILITIES-NATURAL GAS 7,760 4,771 3,999 6,000 1,619 6,050 4,500 4,500 4,500 6250 - UTILITIES 7,760 4,771 3,999 6,000 1,619 6,050 4,500 4,500 4,500 6265 - REPAIRS-EQUIPMENT 4,967 1,776 867 5,000 1,350 5,000 3,000 4,000 3,000 6266 - REPAIRS-BUILDING 5,941 384 0 2,000 0 2,500 1,500 3,500 2,500 6269 - REPAIRS-OTHER 0 0 400 0 6260 - REPAIRS AND MAINTENA 10,908 2,159 1,267 7,000 1,350 7,500 4,500 7,500 5,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 200 300 0 300 300 300 300 6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 50 0 75 75 50 50 6280 - DUES & SUBSCRIPTIONS 1,146 1,500 1,821 1,500 0 1,550 1,550 2,000 2,000 6281 - UNIFORM/CLOTHING ALLOWANCE 1,328 1,500 813 1,500 699 1,500 1,000 1,000 1,000 6270 - TRNG/TRAVL/DUES/UNIF 2,474 3,000 2,834 3,350 699 3,425 2,925 3,350 3,350 6200 - TOTAL OPERATING COSTS 45,449 22,864 28,469 40,825 6,505 42,300 35,575 42,825 39,150 6310 - RENTAL EXPENSE 0 0 0 0 0 6330 - SALES/USE TAX 13 0 0 0 6333 - GENERAL-CASH DISCOUNTS -37 -3 0 -1 6351 - VISA/BANK CHARGES 743 794 795 600 410 700 700 800 800 6399 - OTHER CHARGES 398 29 110 300 464 300 300 300 300 6301 - OTHER EXPENDITURES 1,117 820 905 900 873 1,000 1,000 1,100 1,100 6300 - TOTAL OTHER EXPENDITURES 1,117 820 905 900 873 1,000 1,000 1,100 1,100 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 2,697 3,828 3,460 4,000 160 4,200 4,000 4,000 4,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,697 3,828 3,460 4,000 160 4,200 4,000 4,000 4,000 221 City of Apple Valley Department Expense Summary Budget Years (2018-2019) REDWOOD POOL Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6500 - TOTAL EXPENDITURES 2,697 3,828 3,460 4,000 160 4,200 4,000 4,000 4,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 12,750 0 0 0 0 0 0 12,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 6,957 7,498 0 0 0 60,000 40,000 6701 - TOTAL CAPITAL OUTLAY 6,957 20,248 0 0 0 0 0 60,000 52,500 6700 - TOTAL CAPITAL OUTLAY 6,957 20,248 0 0 0 0 0 60,000 52,500 119,383 110,202 104,470 110,290 19,490 111,595 104,670 173,210 162,035 222 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6112 Salary-Seasonal Temp 59,000 57,000 57,000 57,000 57,000 58,000 58,000 6114 Overtime - Temp 1,300 - - - - 6124 Overtime - Seasonal Temp - 300 300 300 300 300 300 6138 Medicare 875 890 890 830 830 845 845 6139 FICA 3,740 3,800 3,800 3,555 3,555 3,615 3,615 6142 Work Comp Ins 2,300 2,575 2,575 2,410 2,410 2,525 2,525 6145 Hospital & Life Insurance Position Changes Total 67,215 64,565 64,565 64,095 64,095 65,285 65,285 6211 SMALL TOOL & EQUIPMENT Snack Bar Equipment 500 500 500 550 550 800 800 Total 500 500 500 550 550 800 800 6214 CHEMICALS Misc Chemicals 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Miscellaneous 1,000 1,300 1,300 1,400 1,400 1,400 1,400 Total 1,000 1,300 1,300 1,400 1,400 1,400 1,400 6229 GENERAL SUPPLIES Lifeguard Equipment 5,000 5,000 5,000 5,100 5,100 5,000 5,000 AEC - - - - - Total 5,000 5,000 5,000 5,100 5,100 5,000 5,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne)- - - - - Total - - - - - - - 6237 TELEPHONES 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6239 PRINTING/PUBLISHING Pool Passes, Flyers 300 300 300 350 350 350 350 Total 300 300 300 350 350 350 350 6240 CLEANING/GARBAGE SERVICE Miscellaneous 400 400 400 450 450 450 450 Total 400 400 400 450 450 450 450 6249 OTHER CONTRACTUAL SERVICES Water Management Program 16,000 13,000 13,000 13,500 13,500 15,500 15,500 "When I Work App"- 1,875 1,875 1,875 200 1,875 200 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 17,000 15,875 15,875 16,375 14,700 18,375 16,700 6256 UTILITIES - NATURAL GAS 6,000 6,000 6,000 6,050 4,500 4,500 4,500 Total 6,000 6,000 6,000 6,050 4,500 4,500 4,500 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 5,000 5,000 5,000 5,000 3,000 4,000 3,000 Total 5,000 5,000 5,000 5,000 3,000 4,000 3,000 6266 REPAIRS - BUILDING General Items 1,000 2,000 2,000 2,500 1,500 3,500 2,500 Total 1,000 2,000 2,000 2,500 1,500 3,500 2,500 6275 SCHOOL/CONF/EXP - LOCAL First Aid Training, Lifeguard Certif.300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6277 MILEAGE ALLOWANCE Mileage - Pool staff 50 50 50 75 75 50 50 Total 50 50 50 75 75 50 50 6280 DUES & SUBSCRIPTIONS Misc and Red Cross Fees 1,500 1,500 1,500 1,550 1,550 2,000 2,000 Total 1,500 1,500 1,500 1,550 1,550 2,000 2,000 6281 UNIFORM/CLOTHING ALLOWANCE Swim Suits & Attendant/Lifeguard Shirts 1,500 1,500 1,500 1,500 1,000 1,000 1,000 Redwood Bldg Attendants Total 1,500 1,500 1,500 1,500 1,000 1,000 1,000 6310 RENTAL EXPENSE As Needed - - - - - Total - - - - - - - 6399 OTHER CHARGES Miscellaneous 100 300 300 300 300 300 300 Total 100 300 300 300 300 300 300 6351 VISA / MC CHARGES 400 600 600 700 700 800 800 Total 400 600 600 700 700 800 800 223 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6540 TAXABLE MISC FOR RESALE Concession Operation Product 4,000 4,000 4,000 4,200 4,000 4,000 4,000 Total 4,000 4,000 4,000 4,200 4,000 4,000 4,000 6735 CAPITAL OUTLAY - OTHER IMPROV Teen Center Improvements - - - - 12,500 Lockeroom floor refinish - - - - - Total - - - - - - 12,500 6740 CAPITAL OUTLAY - MACH/EQ/OTHER Boiler 20,000 - Fencing 40,000 40,000 Diamond Brite Wading Pool - - - - - Total - - - - - 60,000 40,000 Total Net of Personnel 45,150 45,725 45,725 47,500 40,575 107,925 96,750 TOTAL EXPENSES 112,365$ 110,290$ 110,290$ 111,595$ 104,670$ 173,210$ 162,035$ 224 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 41 1845 Recreation Self- Supported Programs DESCRIPTION OF ACTIVITY The self-supported programs are those that have greater revenue than expenses. Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps, and Pre-School Programs. MAJOR OBJECTIVES FOR 2018 Offer additional adult athletic leagues in current trend areas. Continue to offer a variety of the increasingly popular pre-school programs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 Open Volleyball Participants 8587 8061 8300 8300 8300 Adult Athletic Softball League Teams 170 164 170 170 170 Adult Athletic Basketball League Teams 35 23 35 35 35 Adult Athletic Volleyball League Teams 295 292 325 325 325 Adult Athletic Whiffleball League Teams 9 7 8 8 8 Adult Athletic Kickball League Teams 24 15 24 24 16 Temporary Status Personnel Schedule – (Hours by Position- Part Time) Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Recreation Attendant 152 150 150 150 150 Rec Program Instructor 199 325 325 325 385 Facility On-Call Supervisor N/A 625 625 625 730 Volleyball Attendant N/A 700 700 700 700 Preschool Instructor N/A 845 845 875 845 Concession Attendant N/A 575 575 575 650 Basketball Scorekeeper N/A 170 170 170 250 Youth/Adult Program Instructor N/A 1,146 1,047 1,100 655 225 Summary Budget Department 41 - Recreation Self-Supported Programs 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Rec User Fees 60,861 61,982 65,671 70,400 79,000 79,000 79,000 Rec League Entry fees 159,724 160,667 160,073 161,250 165,000 165,000 163,000 JCRP Concessions Sales 7,648 7,116 8,328 5,300 5,400 5,400 6,000 228,233 229,765 234,072 236,950 249,400 249,400 248,000 Expenditures: Salaries & Wages 50,305 53,358 64,757 54,135 56,430 58,620 58,935 Emp. Benefits 7,254 7,844 9,135 7,045 7,250 7,595 7,735 Supplies 38,371 33,513 36,655 34,500 38,090 38,090 38,590 Contractual Serv.82,025 93,334 86,813 74,000 79,722 80,700 86,500 Repairs & Maint.- - 300 300 300 - Training/Travel/Dues 1,697 985 976 975 1,850 1,870 1,970 Other Exp.5,356 5,977 4,101 10,100 8,000 8,250 8,250 Items for resale 2,487 3,812 3,875 3,500 5,500 5,500 5,500 Capital outlay - - - Total Exp 187,494 198,822 206,311 184,555 197,142 200,925 207,480 Net addition to (use of) general revenues 40,739 30,943 27,761 52,395 52,258 48,475 40,520 2018 CAPITAL OUTLAY: None 2019 CAPITAL OUTLAY: None 226 City of Apple Valley Department Expense Summary Budget Years (2018-2019) RECREATION SELF-SUPPORTED PROG Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 0 0 0 150 6111 - SALARY PART-TIME 5,774 4 2,644 8,650 971 8,370 8,370 8,675 8,675 6112 - SALARY-SEASONAL TEMP 44,532 52,924 61,943 45,000 22,187 50,000 50,000 50,000 50,000 6113 - OVERTIME-REGULAR EMPLOYEES 0 169 169 0 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 2,500 0 0 0 6123 - SALARY-OTHER 280 250 250 260 260 6124 - OVERTIME-SEASONAL TEMP 0 260 0 70 6105 - SALARIES AND WAGES 50,305 53,358 64,757 56,430 23,378 58,620 58,620 58,935 58,935 6138 - MEDICARE 730 774 939 820 339 850 850 855 855 6139 - FICA 3,120 3,308 4,015 3,500 1,449 3,635 3,635 3,655 3,655 6141 - PENSIONS-PERA 2,093 2,123 2,343 670 872 645 645 670 670 6142 - WORKERS COMPENSATION 1,311 1,639 1,838 2,260 935 2,465 2,465 2,555 2,555 6125 - EMPLOYEE BENEFITS 7,254 7,844 9,135 7,250 3,595 7,595 7,595 7,735 7,735 6100 - TOTAL PERSONNEL SERVICES 57,559 61,202 73,892 63,680 26,973 66,215 66,215 66,670 66,670 6211 - SMALL TOOLS & EQUIPMENT 34 0 12 300 0 300 300 800 800 6229 - GENERAL SUPPLIES 38,337 33,513 36,643 37,790 15,304 37,790 37,790 37,790 37,790 6205 - SUPPLIES 38,371 33,513 36,655 38,090 15,304 38,090 38,090 38,590 38,590 6235 - CONSULTANT SERVICES 57,273 61,516 60,690 57,500 25,658 58,300 58,300 64,100 64,100 6238 - POSTAGE/UPS/FEDEX 15 0 0 6239 - PRINTING 918 944 1,003 2,150 1,004 2,200 2,200 2,200 2,200 6240 - CLEANING SERVICE/GARBAGE 0 0 36 0 6249 - OTHER CONTRACTUAL SERVICES 23,834 30,860 25,083 20,072 14,107 20,200 20,200 20,200 20,200 6230 - CONTRACTUAL SERVICES 82,025 93,334 86,813 79,722 40,768 80,700 80,700 86,500 86,500 6265 - REPAIRS-EQUIPMENT 0 0 0 300 0 300 300 6260 - REPAIRS AND MAINTENA 0 0 0 300 0 300 300 6277 - MILEAGE/AUTO ALLOWANCE 661 618 671 500 19 500 500 600 600 6280 - DUES & SUBSCRIPTIONS 332 305 305 375 0 375 375 375 375 6281 - UNIFORM/CLOTHING ALLOWANCE 704 62 0 975 100 995 995 995 995 6270 - TRNG/TRAVL/DUES/UNIF 1,697 985 976 1,850 119 1,870 1,870 1,970 1,970 6200 - TOTAL OPERATING COSTS 122,092 127,831 124,444 119,962 56,191 120,960 120,960 127,060 127,060 6310 - RENTAL EXPENSE 873 1,801 897 1,300 720 1,350 1,350 1,350 1,350 6330 - SALES/USE TAX 6 0 0 0 6333 - GENERAL-CASH DISCOUNTS 0 0 0 0 6399 - OTHER CHARGES 4,477 4,176 3,203 6,700 2,310 6,900 6,900 6,900 6,900 6301 - OTHER EXPENDITURES 5,356 5,977 4,101 8,000 3,030 8,250 8,250 8,250 8,250 6300 - TOTAL OTHER EXPENDITURES 5,356 5,977 4,101 8,000 3,030 8,250 8,250 8,250 8,250 6540 - TAXABLE MISC FOR RESALE 2,487 3,812 3,875 5,500 1,524 5,500 5,500 5,500 5,500 6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,487 3,812 3,875 5,500 1,524 5,500 5,500 5,500 5,500 6500 - TOTAL EXPENDITURES 2,487 3,812 3,875 5,500 1,524 5,500 5,500 5,500 5,500 187,494 198,822 206,311 197,142 87,719 200,925 200,925 207,480 207,480 227 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6111 Salary-Parttime 6,470 8,650 8,650 8,370 8,370 8,675 8,675 6112 Salary-Seasonal Temp 45,000 45,000 45,000 50,000 50,000 50,000 50,000 6114 Overtime - Temp 2,500 2,500 2,500 - - 6123 Salary-Other 165 280 280 250 250 260 260 6138 Medicare 900 820 820 850 850 855 855 6139 FICA 3,850 3,500 3,500 3,635 3,635 3,655 3,655 6141 Pension - PERA 500 670 670 645 645 670 670 6142 Work Comp Ins 1,795 2,260 2,260 2,465 2,465 2,555 2,555 Position Changes Total 61,180 63,680 63,680 66,215 66,215 66,670 66,670 6211 SMALL TOOL & EQUIPMENT JCRP Concession Equip 300 300 300 300 300 800 800 Total 300 300 300 300 300 800 800 6229 GENERAL SUPPLIES Softball Programs 20,000 20,000 20,000 20,000 18,000 18,000 18,000 Volleyball Programs 5,000 5,000 5,000 5,000 7,000 7,000 7,000 Day Camp Programs 2,000 1,600 1,600 1,600 1,600 1,600 1,600 Basketball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Preschool Programs 4,000 3,325 3,325 3,325 3,325 3,325 3,325 Youth & Adult Misc Programs 4,000 5,865 5,865 5,865 5,865 5,865 5,865 Kickball Programs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 sales tax savings (2,800) - - - Total 34,200 37,790 37,790 37,790 37,790 37,790 37,790 6235 CONSULTANT SERVICES Miscellaneous Instructor 1,000 1,000 1,000 1,000 1,000 Umpires - Softball 56,000 56,000 56,000 56,500 56,500 47,000 47,000 Officials - Volleyball 7,500 7,500 7,500 7,700 7,700 9,000 9,000 Officials - Basketball 4,500 8,000 8,000 8,100 8,100 8,100 8,100 Adjust trend to actual (15,000) (15,000) (15,000) (15,000) (15,000) Total 54,000 57,500 57,500 58,300 58,300 64,100 64,100 6239 PRINTING/PUBLISHING Schedules, Rules - Softball - 500 500 500 500 Schedules, Rules - Volleyball - 500 500 500 500 Tri-fold Advertising Brochure 1,000 1,000 Flyers, etc. - Mid Winter Fest 1,000 1,150 1,150 1,200 1,200 1,200 1,200 Total 1,000 2,150 2,150 2,200 2,200 2,200 2,200 6249 OTHER CONTRACTUAL SERVICES Tot & Family Programs 19,000 - - - Youth & Adult Programs - 12,130 12,130 12,200 11,500 11,500 11,500 Day Camp Programs - 2,000 2,000 2,000 2,300 2,300 2,300 Preschool Programs - 5,942 5,942 6,000 6,400 6,400 6,400 Total 19,000 20,072 20,072 20,200 20,200 20,200 20,200 6265 REPAIRS EQUIP 300 300 300 300 300 Total 300 300 300 300 300 - - 6277 MILEAGE 400 500 500 500 500 600 600 Total 400 500 500 500 500 600 600 6280 DUES & SUBSCRIPTIONS Health Dept License - JCRP 375 375 375 375 375 375 375 Total 375 375 375 375 375 375 375 6281 UNIFORM/CLOTHING ALLOWANCE Staff Shirts - Softball 50 300 300 310 310 310 310 Staff Shirts - Program Staff 150 675 675 685 685 685 685 Total 200 975 975 995 995 995 995 6310 RENTAL EXPENSE Campsite - Day Camp 800 - - - General Recreation 300 1,300 1,300 1,350 1,350 1,350 1,350 Total 1,100 1,300 1,300 1,350 1,350 1,350 1,350 228 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES Team Reg - Softball 3,000 2,500 2,500 2,500 2,400 2,400 2,400 Team Tournament - Softball 2,000 1,900 1,900 1,900 1,900 1,900 1,900 Team Reg - Volleyball 200 200 200 200 300 300 300 Team Tournament - Volleyball 300 300 300 300 300 300 300 Team Reg - Basketball 200 200 200 200 200 200 200 Team Tournament - Basketball 300 300 300 300 300 300 300 New Activities 2,000 1,300 1,300 1,500 1,500 1,500 1,500 Fees Adult Trips 300 - - - Fees Youth Trips 1,700 - - - Adjust trend to actual (1,000) - - - Total 9,000 6,700 6,700 6,900 6,900 6,900 6,900 6540 CONCESSIONS FOR RESALE JCRP Concession Operation 3,500 3,500 3,500 3,500 4,000 4,000 4,000 Redwood Concession Operation - 2,000 2,000 2,000 1,500 1,500 1,500 Total 3,500 5,500 5,500 5,500 5,500 5,500 5,500 Total Net of Personnel 123,375 133,462 133,462 134,710 134,710 140,810 140,810 TOTAL EXPENSES 184,555$ 197,142$ 197,142$ 200,925$ 200,925$ 207,480$ 207,480$ 229 Notes: 230 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 42 1900 AV Community Center DESCRIPTION OF ACTIVITY Expenses associated with the Apple Valley Community Center operations, which serves as the headquarters to the Parks and Recreation Department. It features meeting rooms, gymnasiums (hardwood and sport court flooring), and game room. MAJOR OBJECTIVES FOR 2018 Utilize the meeting room and gymnasium space in an efficient manner for residents and rental groups. Continue to update the building to improve the customer experience in the facility. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 Rental Revenue $48,561 $40,000 $45,000 $45,000 $45,000 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adoped Proposed Proposed Position Title 2015 2016 2017 2018 2019 Parks Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule –(# Hours Part Time) Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 Recreation Attendant 648 650 0 0 0 Rec Program Instructor 160 300 0 0 0 Rec Program Supervisor 244 0 0 0 0 Facility Supervisor 2,941 3,000 3,500 4,000 4,000 Facility Attendant 2,440 3,000 3,500 4,000 4,000 231 Summary Budget Department 42 - AV Community Center 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 50,734 48,561 57,924 45,000 45,000 45,000 45,000 Expenditures: Salaries & Wages 147,704 142,623 155,570 152,135 155,410 153,565 158,305 Emp. Benefits 35,093 35,320 37,660 41,875 42,120 41,130 42,780 Supplies 18,204 23,390 20,542 18,950 19,450 19,650 21,000 Contractual Serv.7,102 7,688 6,866 9,800 8,500 8,300 9,700 Utilities 64,486 45,115 44,502 61,000 54,000 47,000 46,500 Repairs & Maint.13,640 33,886 16,255 16,525 15,000 16,000 26,700 Training/Travel/Dues 1,643 1,823 693 1,600 1,600 1,600 1,600 Other Exp.178 19 (10) 100 100 100 - Visa / MC Charges 3,055 4,654 3,268 3,000 5,000 5,000 4,000 Capital outlay 59,819 22,806 102,443 3,000 21,500 - 14,400 Total Exp 350,926 317,324 387,789 307,985 322,680 292,345 324,985 Net addition (use) of general revenues (300,192) (268,763) (329,865) (262,985) (277,680) (247,345) (279,985) Building improvement capital outlay requests moved to municipal building fund General Fund Municipal Bldg Fund Ameresco Project 2018 Capital Outlay Sport Court Roof 100,000 Hardwood Gym Curtain 45,000 Flooring – Various Rooms 35,000 Boiler AVCC 60,000 -0- 140,000 60,000 2019 CAPITAL OUTLAY Locker Room Flooring/Fixtures 100,000 Bathroom Floors/Partitions 80,000 Security Entrance Card Readers 14,400 14,400 180,000 -0- 232 City of Apple Valley Department Expense Summary Budget Years (2018-2019) AV COMMUNITY CENTER Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 59,397 59,081 61,557 59,350 29,252 61,670 61,670 63,350 63,350 6111 - SALARY PART-TIME 84,901 65,820 71,766 86,630 37,404 66,410 66,410 68,315 68,315 6112 - SALARY-SEASONAL TEMP 2,786 17,723 22,058 5,000 11,273 22,000 22,000 23,000 23,000 6113 - OVERTIME-REGULAR EMPLOYEES 331 414 0 353 6114 - OVERTIME PART-TIME EMPLOYEES 268 0 0 0 6121 - INSURANCE CASH BENEFIT 351 0 0 180 6122 - COMP REQUEST -331 -414 -353 6123 - SALARY-OTHER 4,430 3,485 3,485 3,640 3,640 6124 - OVERTIME-SEASONAL TEMP 0 0 189 0 6105 - SALARIES AND WAGES 147,704 142,623 155,570 155,410 78,109 153,565 153,565 158,305 158,305 6138 - MEDICARE 2,150 2,074 2,245 2,325 1,136 2,225 2,225 2,295 2,295 6139 - FICA 9,191 8,868 9,599 9,945 4,855 9,520 9,520 9,815 9,815 6141 - PENSIONS-PERA 9,044 8,772 9,555 11,655 4,628 9,865 9,865 10,150 10,150 6142 - WORKERS COMPENSATION 4,317 4,874 5,020 5,725 3,095 6,445 6,445 6,840 6,840 6144 - LONG-TERM DISABILITY INSURANCE 154 150 160 170 55 175 175 180 180 6145 - MEDICAL INSURANCE 9,178 9,696 10,461 12,300 4,549 12,900 12,900 13,500 13,500 6146 - DENTAL INSURANCE 488 645 604 286 6147 - LIFE INSURANCE-BASIC 11 6 6 3 6148 - LIFE INSURANCE-SUPP/DEPEND 559 235 11 217 6125 - EMPLOYEE BENEFITS 35,093 35,320 37,660 42,120 18,824 41,130 41,130 42,780 42,780 6100 - TOTAL PERSONNEL SERVICES 182,797 177,944 193,230 197,530 96,933 194,695 194,695 201,085 201,085 6210 - OFFICE SUPPLIES 1,479 942 1,337 1,250 918 1,250 1,250 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 619 1,785 853 1,000 261 1,000 1,000 1,000 1,000 6215 - EQUIPMENT-PARTS 134 103 503 200 82 200 200 500 500 6229 - GENERAL SUPPLIES 15,973 20,561 17,849 17,000 8,533 17,200 17,200 18,000 18,000 6205 - SUPPLIES 18,204 23,390 20,542 19,450 9,794 19,650 19,650 21,000 21,000 6235 - CONSULTANT SERVICES 53 51 19 0 20 6237 - TELEPHONE/PAGERS 749 929 977 1,000 492 1,000 1,000 1,000 1,000 6238 - POSTAGE/UPS/FEDEX 0 0 0 16 6239 - PRINTING 0 0 0 800 800 6240 - CLEANING SERVICE/GARBAGE 3,978 4,470 4,221 4,500 2,131 4,750 4,750 4,750 4,750 6249 - OTHER CONTRACTUAL SERVICES 2,323 2,237 1,648 3,000 1,395 3,150 2,550 3,150 3,150 6230 - CONTRACTUAL SERVICES 7,102 7,688 6,866 8,500 4,054 8,900 8,300 9,700 9,700 6255 - UTILITIES-ELECTRIC 33,719 30,906 29,722 33,000 14,242 33,500 31,000 31,000 31,000 6256 - UTILITIES-NATURAL GAS 29,956 13,371 13,881 20,000 11,499 20,250 15,000 15,000 14,500 6257 - UTILITIES-PROPANE/WATER/SEWER 811 838 899 1,000 483 1,000 1,000 1,000 1,000 6250 - UTILITIES 64,486 45,115 44,502 54,000 26,224 54,750 47,000 47,000 46,500 6265 - REPAIRS-EQUIPMENT 1,634 3,499 1,880 3,000 618 3,500 3,500 6,700 6,700 6266 - REPAIRS-BUILDING 12,008 30,387 14,374 12,000 11,659 12,500 12,500 20,000 20,000 6269 - REPAIRS-OTHER 0 0 0 0 0 0 6260 - REPAIRS AND MAINTENA 13,641 33,886 16,255 15,000 12,277 16,000 16,000 26,700 26,700 6277 - MILEAGE/AUTO ALLOWANCE 0 152 0 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 25 20 0 170 6281 - UNIFORM/CLOTHING ALLOWANCE 1,618 1,652 693 1,500 351 1,500 1,500 1,500 1,500 6270 - TRNG/TRAVL/DUES/UNIF 1,643 1,823 693 1,600 521 1,600 1,600 1,600 1,600 6200 - TOTAL OPERATING COSTS 105,077 111,902 88,856 98,550 52,870 100,900 92,550 106,000 105,500 6310 - RENTAL EXPENSE 0 0 27 0 280 6330 - SALES/USE TAX 199 -6 0 0 233 City of Apple Valley Department Expense Summary Budget Years (2018-2019) AV COMMUNITY CENTER Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS -51 -60 -102 -26 6351 - VISA/BANK CHARGES 3,055 4,654 3,268 5,000 2,289 5,000 5,000 4,000 4,000 6399 - OTHER CHARGES 30 84 65 100 0 100 100 6301 - OTHER EXPENDITURES 3,233 4,673 3,258 5,100 2,543 5,100 5,100 4,000 4,000 6300 - TOTAL OTHER EXPENDITURES 3,233 4,673 3,258 5,100 2,543 5,100 5,100 4,000 4,000 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 2,670 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 59,819 22,806 99,773 21,500 118,646 0 0 365,000 14,400 6701 - TOTAL CAPITAL OUTLAY 59,819 22,806 102,443 21,500 118,646 0 0 365,000 14,400 6700 - TOTAL CAPITAL OUTLAY 59,819 22,806 102,443 21,500 118,646 0 0 365,000 14,400 350,926 317,324 387,787 322,680 270,993 300,695 292,345 676,085 324,985 234 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Salaries Full Time 57,910 59,350 59,350 61,670 61,670 63,350 63,350 6111 Salary-Parttime 86,810 86,630 86,630 66,410 66,410 68,315 68,315 6112 Salary-Seasonal Temporary 3,000 5,000 5,000 22,000 22,000 23,000 23,000 6123 Salary-Other 4,415 4,430 4,430 3,485 3,485 3,640 3,640 6138 Medicare 2,380 2,325 2,325 2,225 2,225 2,295 2,295 6139 FICA 10,175 9,945 9,945 9,520 9,520 9,815 9,815 6141 Pension - PERA 11,560 11,655 11,655 9,865 9,865 10,150 10,150 6142 Work Comp Ins 5,295 5,725 5,725 6,445 6,445 6,840 6,840 6144 Long-term Disability Insurance 165 170 170 175 175 180 180 6145 Hospital & Life Insurance 12,300 12,300 12,300 12,900 12,900 13,500 13,500 Position Changes Total 194,010 197,530 197,530 194,695 194,695 201,085 201,085 6210 OFFICE SUPPLIES 2,250 1,250 1,250 1,250 1,250 1,500 1,500 Total 2,250 1,250 1,250 1,250 1,250 1,500 1,500 6211 SMALL TOOL & EQUIPMENT Miscellaneous 1,500 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,500 1,000 1,000 1,000 1,000 1,000 1,000 6215 SMALL EQUIPMENT PARTS Miscellaneous 200 200 200 200 200 500 500 Total 200 200 200 200 200 500 500 6229 GENERAL SUPPLIES Cleaning Chemicals/Paper Products 15,000 17,000 17,000 17,200 17,200 18,000 18,000 AEDs Total 15,000 17,000 17,000 17,200 17,200 18,000 18,000 6237 TELEPHONE Phones 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6239 PRINTING/PUBLISHING AV Community Center Brochures 300 - - - - 800 800 Total 300 - - - - 800 800 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal/Clean Floors 5,500 4,500 4,500 4,750 4,750 4,750 4,750 Total 5,500 4,500 4,500 4,750 4,750 4,750 4,750 6249 OTHER CONTRACTUAL SERVICES Other 2,200 2,200 2,200 2,350 1,750 3,150 2,550 WiFi 800 800 800 800 800 Total 3,000 3,000 3,000 3,150 2,550 3,150 2,550 6255 UTILITIES - ELECTRIC 35,000 33,000 33,000 33,500 31,000 31,000 31,000 Total 35,000 33,000 33,000 33,500 31,000 31,000 31,000 6256 UTILITIES - NATURAL GAS 25,000 20,000 20,000 20,250 15,000 15,000 14,500 Total 25,000 20,000 20,000 20,250 15,000 15,000 14,500 6257 UTILITIES - OTHER 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Miscellaneous 3,000 3,000 3,000 3,500 3,500 6,700 6,700 Total 3,000 3,000 3,000 3,500 3,500 6,700 6,700 6266 REPAIRS - BUILDING Miscellaneous 13,000 12,000 12,000 12,500 12,500 20,000 20,000 Total 13,000 12,000 12,000 12,500 12,500 20,000 20,000 6269 REPAIRS - OTHER Miscellaneous 525 - - - - Total 525 - - - - - - 6277 MILEAGE ALLOWANCE Part-Time Staff 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6281 UNIFORM/CLOTHING ALLOWANCE 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 235 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6351 VISA/BANK CHARGES 3,000 5,000 5,000 5,000 5,000 4,000 4,000 Total 3,000 5,000 5,000 5,000 5,000 4,000 4,000 6399 OTHER CHARGES 100 100 100 100 100 Total 100 100 100 100 100 - - 6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS ADA Compliant Exterior Doors Replace Ceiling Tiles Put to repairs Put to repairs Put to repairs Put to repairs Building Lobby Improvements 25,000 Replace Desk & Chairs/Workstations 14,000 14,000 - - Meeting Room TVs 2,500 2,500 Replace Mtg Room Tables & Chairs 5,000 5,000 Replace Flooring Various Rooms in muni bldg in muni bldg Replace Hardwood Gym Curtain in muni bldg in muni bldg 70,000 Sport Court Roof 100,000 Lockerroom Fixtures/Flooring Replace Restroom/Lockerroom Flooring in muni bldg in muni bldg 100,000 Replace Restroom/Lockerroom Partitians in muni bldg in muni bldg 80,000 Security Entrance Card Readers 15,000 15,000 Move to Building Improvement Fund (25,000) Total - 21,500 21,500 - - 365,000 15,000 6720 CAPITAL OUTLAY - OFFICE FURN Office Chairs 3,000 - - - - Total 3,000 - - - - - - Total Net of Personnel 113,975 125,150 125,150 106,000 97,650 475,000 123,900 TOTAL EXPENSES 307,985$ 322,680$ 322,680$ 300,695$ 292,345$ 676,085$ 324,985$ 236 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 44 1940 Aquatic Swim Center DESCRIPTION OF ACTIVITY The Apple Valley Family Aquatic Center is a child friendly family water park located in Johnny Cake Ridge Park. It is operated by the Parks and Recreation Department as a general fund recreational facility. It contains two pools, a leisure pool and a lazy river pool, both of which have zero depth entries and are fully accessible. The capacity of the facility is 1,900 people. The facility operates 9 hours per day typically, weather permitting. Water play features are distributed around a zero depth entry in the leisure pool. The facility has six water slides, two of which require inner tubes and empty into the lazy river. There are additional sand play areas, picnic shelters and a large number of lounge chairs for patrons. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2018 Department efforts to have our message seen at a facility where 65,000 people walk through the gates each summer will further maximize our information outreach without additional expenditures. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 Open Swim Attendance 71,614 65,000 68,000 68,000 68,000 Resident Punch Card Sales 1592 1,300 1,300 1,300 1,300 Non-Resident Punch Card Sales 398 200 200 200 200 Group Reservations 130 150 150 150 150 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 None Temporary Status Personnel Schedule –(# Hours Part Time) Actual Adopted Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Pool Manager 1,369 1,368 1,000 1,000 1,000 Water Safety Instructor 1,258 1,258 1,250 1,250 1,250 Concession Supervisor 956 955 800 800 800 Facility Supervisor 0 0 0 0 0 Head Guard 1,783 1,783 4,980 4,980 4,980 Office Supervisor N/A N/A 800 800 800 Lifeguard 17,863 17,863 20,000 20,000 20,000 Attendant 3,367 3,367 5,600 5,600 5,600 237 Summary Budget Department 44 - Aquatic Swim Center 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Swim Center Revenues 504,945 581,133 575,742 546,000 556,000 556,000 566,000 Swim Center Concessions 72,673 123,438 127,736 94,500 110,000 110,000 120,000 Swim Center Rentals 8,612 11,100 15,813 8,000 8,000 8,000 8,000 586,230 715,671 719,291 648,500 674,000 674,000 694,000 Expenditures: Salaries & Wages 257,734 285,587 292,715 292,500 282,500 288,000 289,000 Emp. Benefits 29,435 33,561 33,413 33,540 33,440 34,150 34,635 Supplies 31,447 38,122 41,965 33,800 35,500 36,000 35,900 Contractual Serv.71,121 80,857 76,287 77,600 85,725 81,700 86,375 Utilities 105,048 100,436 87,706 103,000 103,000 95,200 86,000 Repairs & Maint.9,983 16,831 21,701 11,000 11,000 11,950 12,000 Training/Travel/Dues 8,636 7,841 7,896 9,700 9,700 9,700 9,200 Other Exp.307 303 285 600 600 650 500 Credit Card Fees 6,037 7,561 11,578 6,000 6,000 6,250 6,250 Items for Resale 54,314 65,304 56,040 58,000 58,000 59,000 60,000 Capital Outlay 5,287 49,100 - - 44,000 20,000 210,000 Total Exp 579,349 685,503 629,586 625,740 669,465 642,600 829,860 Net addition to (use of) general revenues 6,881 30,168 89,705 22,760 4,535 31,400 (135,860) General Fund Municipal Bldg Fund Ameresco 2018 CAPITAL OUTLAY Funbrellas 20,000 Building Reroofing 55,000 Waterslide Refurbishing/New 200,000 20,000 255,000 2019 CAPITAL OUTLAY Waterslide 150,000 Diamond Brite 200,000 Convection Oven 10,000 Boilers (2 X 25,000) 50,000 Bathhouse Roof (steel) 210,000 150,000 50,000 Building improvement capital outlay requests included in the Municipal Building Fund. 238 City of Apple Valley Department Expense Summary Budget Years (2018-2019) AQUATIC SWIM CENTER Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 12,284 7,241 447 279,000 0 6112 - SALARY-SEASONAL TEMP 245,171 275,361 290,749 0 70,709 285,000 285,000 286,000 286,000 6113 - OVERTIME-REGULAR EMPLOYEES 162 0 0 0 6114 - OVERTIME PART-TIME EMPLOYEES 0 193 0 3,500 0 3,000 3,000 3,000 3,000 6124 - OVERTIME-SEASONAL TEMP 117 2,793 1,519 60 6105 - SALARIES AND WAGES 257,734 285,587 292,715 282,500 70,769 288,000 288,000 289,000 289,000 6138 - MEDICARE 3,737 4,141 4,244 4,170 1,026 4,175 4,175 4,190 4,190 6139 - FICA 15,978 17,706 18,148 17,825 4,388 17,855 17,855 17,920 17,920 6141 - PENSIONS-PERA 901 322 0 0 266 6142 - WORKERS COMPENSATION 8,819 11,391 11,020 11,445 2,778 12,120 12,120 12,525 12,525 6125 - EMPLOYEE BENEFITS 29,435 33,561 33,413 33,440 8,458 34,150 34,150 34,635 34,635 6100 - TOTAL PERSONNEL SERVICES 287,169 319,148 326,129 315,940 79,228 322,150 322,150 323,635 323,635 6210 - OFFICE SUPPLIES 625 590 447 500 13 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 3,304 933 102 2,000 322 2,100 2,100 2,000 2,000 6214 - CHEMICALS 3,122 7,335 2,098 3,300 3,858 3,400 3,400 3,400 3,400 6215 - EQUIPMENT-PARTS 2,503 4,111 16,443 2,000 3,406 2,200 2,200 2,200 2,200 6229 - GENERAL SUPPLIES 21,894 25,154 22,875 27,700 26,288 27,800 27,800 27,800 27,800 6205 - SUPPLIES 31,447 38,122 41,965 35,500 33,887 36,000 36,000 35,900 35,900 6235 - CONSULTANT SERVICES 0 0 0 200 0 200 200 200 200 6237 - TELEPHONE/PAGERS 4,916 5,484 6,105 5,400 2,423 5,400 5,400 6,000 6,000 6238 - POSTAGE/UPS/FEDEX 0 0 19 0 6239 - PRINTING 895 895 1,931 1,000 100 1,050 1,050 1,000 1,000 6240 - CLEANING SERVICE/GARBAGE 2,109 2,738 2,158 2,000 603 2,050 2,050 2,050 2,050 6249 - OTHER CONTRACTUAL SERVICES 63,202 71,741 66,074 77,125 383 79,125 73,000 79,125 77,125 6230 - CONTRACTUAL SERVICES 71,121 80,857 76,287 85,725 3,510 87,825 81,700 88,375 86,375 6255 - UTILITIES-ELECTRIC 41,279 48,183 44,041 45,000 4,111 45,100 45,100 45,000 41,000 6256 - UTILITIES-NATURAL GAS 52,306 39,817 28,744 48,000 2,991 48,100 40,000 45,000 33,000 6257 - UTILITIES-PROPANE/WATER/SEWER 11,463 12,436 14,922 10,000 0 10,100 10,100 12,000 12,000 6250 - UTILITIES 105,048 100,436 87,707 103,000 7,102 103,300 95,200 102,000 86,000 6265 - REPAIRS-EQUIPMENT 2,824 15,160 21,080 5,000 3,948 5,500 5,500 8,000 8,000 6266 - REPAIRS-BUILDING 2,344 1,395 200 2,000 9,000 2,250 2,250 2,000 2,000 6269 - REPAIRS-OTHER 4,816 276 420 4,000 0 4,200 4,200 2,000 2,000 6260 - REPAIRS AND MAINTENA 9,983 16,831 21,701 11,000 12,948 11,950 11,950 12,000 12,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 359 700 0 700 700 500 500 6277 - MILEAGE/AUTO ALLOWANCE 621 140 32 500 0 500 500 300 300 6280 - DUES & SUBSCRIPTIONS 2,589 2,923 2,797 3,500 330 3,500 3,500 3,400 3,400 6281 - UNIFORM/CLOTHING ALLOWANCE 5,426 4,778 4,709 5,000 3,342 5,000 5,000 5,000 5,000 6270 - TRNG/TRAVL/DUES/UNIF 8,636 7,841 7,896 9,700 3,672 9,700 9,700 9,200 9,200 6200 - TOTAL OPERATING COSTS 226,235 244,087 235,556 244,925 61,118 248,775 234,550 247,475 229,475 6310 - RENTAL EXPENSE 164 180 178 300 0 350 350 300 300 6320 - REFUNDS & REIMBURSEMENTS 27 0 200 0 200 200 100 100 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 0 0 0 6330 - SALES/USE TAX 11 0 0 0 6333 - GENERAL-CASH DISCOUNTS -9 -24 -33 -10 6351 - VISA/BANK CHARGES 6,037 7,561 11,578 6,000 671 6,250 6,250 6,250 6,250 6399 - OTHER CHARGES 140 120 140 100 1,532 100 100 100 100 6301 - OTHER EXPENDITURES 6,344 7,864 11,863 6,600 2,193 6,900 6,900 6,750 6,750 239 City of Apple Valley Department Expense Summary Budget Years (2018-2019) AQUATIC SWIM CENTER Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6300 - TOTAL OTHER EXPENDITURES 6,344 7,864 11,863 6,600 2,193 6,900 6,900 6,750 6,750 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 54,276 65,304 56,040 58,000 12,572 59,000 59,000 60,000 60,000 6545 - NON-TAXABLE MISC FOR RESALE 37 0 0 0 6501 - TAXABLE/NON-TAXABLE MISC RESAL 54,314 65,304 56,040 58,000 12,572 59,000 59,000 60,000 60,000 6500 - TOTAL EXPENDITURES 54,314 65,304 56,040 58,000 12,572 59,000 59,000 60,000 60,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 5,287 49,100 0 44,000 0 315,000 20,000 410,000 210,000 6701 - TOTAL CAPITAL OUTLAY 5,287 49,100 0 44,000 0 315,000 20,000 410,000 210,000 6700 - TOTAL CAPITAL OUTLAY 5,287 49,100 0 44,000 0 315,000 20,000 410,000 210,000 579,349 685,503 629,588 669,465 155,111 951,825 642,600 1,047,860 829,860 240 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6111 Salary-Parttime 6112 Salary-Seasonal Temp 289,000 279,000 279,000 285,000 285,000 286,000 286,000 6114 Overtime - Temp 3,500 3,500 3,500 3,000 3,000 3,000 3,000 6138 Medicare 4,240 4,170 4,170 4,175 4,175 4,190 4,190 6139 FICA 18,135 17,825 17,825 17,855 17,855 17,920 17,920 6142 Work Comp Ins 11,165 11,445 11,445 12,120 12,120 12,525 12,525 Position Changes Total 326,040 315,940 315,940 322,150 322,150 323,635 323,635 6210 OFFICE SUPPLIES 200 500 500 500 500 500 500 Total 200 500 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT 1,400 2,000 2,000 2,100 2,100 2,000 2,000 Total 1,400 2,000 2,000 2,100 2,100 2,000 2,000 6214 CHEMICALS Cleaning Fluid, Chlorine, etc.3,000 3,300 3,300 3,400 3,400 3,400 3,400 Total 3,000 3,300 3,300 3,400 3,400 3,400 3,400 6215 EQUIPMENT - PARTS 1,500 2,000 2,000 2,200 2,200 2,200 2,200 Total 1,500 2,000 2,000 2,200 2,200 2,200 2,200 6229 GENERAL SUPPLIES Lifeguard Equipment 18,700 18,700 18,700 18,800 18,800 18,000 18,000 Chairs, Tubes, Funbrella Canvas 9,000 9,000 9,000 9,000 9,000 9,800 9,800 Total 27,700 27,700 27,700 27,800 27,800 27,800 27,800 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne)200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 6237 TELEPHONE 5,400 5,400 5,400 5,400 5,400 6,000 6,000 Total 5,400 5,400 5,400 5,400 5,400 6,000 6,000 6239 PRINTING/PUBLISHING Passes, Flyers 1,000 1,000 1,000 1,050 1,050 1,000 1,000 Total 1,000 1,000 1,000 1,050 1,050 1,000 1,000 6240 GARBAGE SERVICE 2,000 2,000 2,000 2,050 2,050 2,050 2,050 Total 2,000 2,000 2,000 2,050 2,050 2,050 2,050 6249 CONTRACTUAL SERVICE Water Mgmt Program 65,000 65,000 65,000 67,000 67,000 67,000 67,000 Floor Resurfacing 3,000 3,000 3,000 3,000 3,000 7,125 7,125 "When I Work App" to replace Bank-Koe - 8,125 8,125 8,125 2,000 4,000 2,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 69,000 77,125 77,125 79,125 73,000 79,125 77,125 6255 UTILITIES - ELECTRIC 45,000 45,000 45,000 45,100 45,100 45,000 41,000 Total 45,000 45,000 45,000 45,100 45,100 45,000 41,000 6256 UTILITIES - NATURAL GAS 48,000 48,000 48,000 48,100 40,000 45,000 33,000 Total 48,000 48,000 48,000 48,100 40,000 45,000 33,000 6257 UTILITIES - PROPANE & WATER 10,000 10,000 10,000 10,100 10,100 12,000 12,000 Total 10,000 10,000 10,000 10,100 10,100 12,000 12,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 5,000 5,000 5,000 5,500 5,500 8,000 8,000 Total 5,000 5,000 5,000 5,500 5,500 8,000 8,000 6266 REPAIRS - BUILDINGS Miscellaneous 2,000 2,000 2,000 2,250 2,250 2,000 2,000 Total 2,000 2,000 2,000 2,250 2,250 2,000 2,000 6269 REPAIRS - OTHER Miscellaneous 4,000 4,000 4,000 4,200 4,200 2,000 2,000 Total 4,000 4,000 4,000 4,200 4,200 2,000 2,000 6275 SCHOOL/CONF/EXP - LOCAL First Aid Training, Lifeguard Cert.700 700 700 700 700 500 500 Total 700 700 700 700 700 500 500 6277 MILEAGE ALLOWANCE Mileage - Pool staff 500 500 500 500 500 300 300 Total 500 500 500 500 500 300 300 6280 DUES & SUBSCRIPTIONS American Red Cross 3,500 3,500 3,500 3,500 3,500 3,400 3,400 Total 3,500 3,500 3,500 3,500 3,500 3,400 3,400 6281 UNIFORM/CLOTHING ALLOWANCE Swim Suits/Staff Apparel 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6310 RENTAL EXPENSE Pool rentals for preseason trainings 300 300 300 350 350 300 300 Total 300 300 300 350 350 300 300 241 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6320 REFUNDS & REIMBURSEMENTS 200 200 200 200 200 100 100 Total 200 200 200 200 200 100 100 6399 OTHER CHARGES 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6351 VISA/Bank Charges 6,000 6,000 6,000 6,250 6,250 6,250 6,250 Total 6,000 6,000 6,000 6,250 6,250 6,250 6,250 6540 TAXABLE MISC FOR RESALE Pop and Concessions 58,000 58,000 58,000 59,000 59,000 60,000 60,000 Total 58,000 58,000 58,000 59,000 59,000 60,000 60,000 6740 CAPITAL OUTLAY - OTHER ITEMS Waterslide 150,000 Boilers 50,000 Improvements for Concessions 10,000 10,000 Diamond Brite Pool Shell - Diving Well 200,000 200,000 Funbrella Replacements 20,000 20,000 Building ReRoofing (to muni bldg fund)55,000 - Bathhouse Floor Resurfacing (done previous - 40,000 - Coolers and Freezers 13,000 13,000 POS System 15,000 15,000 Rental Cabanas 16,000 16,000 Slide Resurfacing (to Muni Bldg fund)200,000 - Total - 44,000 44,000 315,000 20,000 410,000 210,000 Total Net of Personnel 299,700 353,525 353,525 629,675 320,450 724,225 506,225 TOTAL EXPENSES 625,740$ 669,465$ 669,465$ 951,825$ 642,600$ 1,047,860$ 829,860$ 242 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 45 1920 Apple Valley Senior Center Expenses related to the operation of the Apple Valley Senior Center. The Senior Center provides modern amenities and areas for meetings and special events with seating for up to 224 in the 21,000 square foot facility. MAJOR OBJECTIVES FOR 2018 Market the facility to possible rental groups for increased revenue. Also, utilize the facility to serve the recreational interests of our senior population. 2015/2016 Senior Center Members (7/1/15-6/30/16): 1036 Individual City Breakdown: Apple Valley – 664; Burnsville – 131; Lakeville – 78; Rosemount – 71; Eagan – 44; Farmington – 24; Bloomington – 2; All Others – 22 Department Priority: 1 Comprehensive Plan: Key 6 – Play and Preserve, Key 7 – Healthy and Active, Key 8 – Accessible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 Senior Center Members 1,036 1,100 1,100 1,200 1,200 Large Event Rentals 95 90 90 90 90 Meeting Room Rentals 122 100 100 100 100 Regular Status Personnel Schedule –FTE’s Adopted Adopted Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Recreation Supervisor II 1 1 1 1 1 Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule –(# hours) Adopted Adopted Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Building Supervisor 3,547 4,300 4,300 4,300 4,300 Building Attendant N/A N/A 1,040 1,040 1,040 243 Summary Budget Department 45 - Apple Valley Senior Center 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rentals 70,126 67,502 76,795 67,000 70,000 70,000 70,000 Rec Senior Revenue-Reimb. 1,086 (195) 587 1,100 1,100 1,100 700 Rec Senior Programs 21,726 29,083 27,176 11,000 13,800 16,000 25,000 92,938 96,390 104,558 79,100 84,900 87,100 95,700 Expenditures: Salaries & Wages 213,232 227,674 232,073 207,270 227,720 239,475 248,775 Emp. Benefits 57,770 65,858 68,878 65,870 68,780 75,330 78,840 Supplies 14,011 13,015 12,073 14,000 14,000 14,000 13,800 Contractual Serv.28,983 26,682 24,587 18,700 21,500 21,500 23,250 Utilities 30,630 26,144 24,340 31,000 28,500 26,500 26,700 Repairs & Maint.8,267 6,927 5,576 6,250 6,250 6,250 13,000 Training/Travel/Dues 722 570 741 700 800 800 960 Other Exp.487 462 124 500 500 500 500 Credit Card Fees 700 149 - 1,000 1,000 300 300 Capital outlay 2,400 7,228 3,113 - 15,000 15,000 15,000 Total Exp 357,202 374,710 371,505 345,290 384,050 399,655 421,125 Net addition to (use of) general revenues (264,264) (278,320) (266,947) (266,190) (299,150) (312,555) (325,425) Building improvement capital outlay requests moved to muni building fund General Fund Municipal Bldg Fund 2018 CAPITAL OUTLAY Replace Banquet Chairs/Tables 15,000 Concrete Repar (done with 2017 savings) - Painting High Traffic Areas 5,000 15,000 5,000 2019 CAPITAL OUTLAY Building Upgrades (describe) 35,000 Replace Banquet Chairs / Tables 15,000 15,000 35,000 244 City of Apple Valley Department Expense Summary Budget Years (2018-2019) APPLE VALLEY SENIOR CENTER Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 127,868 138,104 138,574 133,460 65,858 137,630 137,630 143,740 143,740 6111 - SALARY PART-TIME 84,559 87,570 92,139 88,825 43,621 92,345 92,345 96,480 96,480 6112 - SALARY-SEASONAL TEMP 102 2,000 1,102 226 6113 - OVERTIME-REGULAR EMPLOYEES 0 0 258 177 6121 - INSURANCE CASH BENEFIT 703 0 0 0 6122 - COMP REQUEST 0 0 0 -177 6123 - SALARY-OTHER 5,435 9,500 9,500 8,555 8,555 6105 - SALARIES AND WAGES 213,232 227,674 232,073 227,720 109,704 239,475 239,475 248,775 248,775 6138 - MEDICARE 3,070 3,102 3,085 3,110 1,539 3,470 3,470 3,605 3,605 6139 - FICA 13,127 13,221 13,191 13,300 6,582 14,850 14,850 15,425 15,425 6141 - PENSIONS-PERA 15,421 16,994 17,018 15,900 8,226 17,660 17,660 18,360 18,360 6142 - WORKERS COMPENSATION 4,788 5,372 4,960 5,975 3,140 7,155 7,155 7,685 7,685 6144 - LONG-TERM DISABILITY INSURANCE 348 353 364 375 124 395 395 405 405 6145 - MEDICAL INSURANCE 18,356 24,262 27,584 30,120 12,955 31,800 31,800 33,360 33,360 6146 - DENTAL INSURANCE 1,578 2,453 2,664 1,429 6147 - LIFE INSURANCE-BASIC 22 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 1,059 90 0 0 6125 - EMPLOYEE BENEFITS 57,770 65,858 68,878 68,780 34,001 75,330 75,330 78,840 78,840 6100 - TOTAL PERSONNEL SERVICES 271,002 293,532 300,951 296,500 143,706 314,805 314,805 327,615 327,615 6210 - OFFICE SUPPLIES 310 225 81 500 83 500 400 400 400 6211 - SMALL TOOLS & EQUIPMENT 408 918 950 1,000 677 1,000 1,000 1,000 1,000 6215 - EQUIPMENT-PARTS 423 1,049 222 500 305 500 400 400 400 6229 - GENERAL SUPPLIES 12,869 10,824 10,819 12,000 4,141 12,000 12,000 12,000 12,000 6205 - SUPPLIES 14,011 13,015 12,073 14,000 5,206 14,000 13,800 13,800 13,800 6235 - CONSULTANT SERVICES 53 51 19 20 6237 - TELEPHONE/PAGERS 0 17 0 0 0 6239 - PRINTING 735 430 555 1,000 0 1,000 1,000 800 800 6240 - CLEANING SERVICE/GARBAGE 323 625 1,293 500 714 500 500 1,350 1,350 6249 - OTHER CONTRACTUAL SERVICES 27,872 25,560 22,720 20,000 8,831 20,000 20,000 21,100 21,100 6230 - CONTRACTUAL SERVICES 28,983 26,682 24,587 21,500 9,565 21,500 21,500 23,250 23,250 6255 - UTILITIES-ELECTRIC 21,888 21,984 20,144 23,000 10,148 23,000 22,000 22,000 22,000 6256 - UTILITIES-NATURAL GAS 7,870 3,470 3,513 4,000 2,764 4,000 4,000 4,000 4,000 6257 - UTILITIES-PROPANE/WATER/SEWER 873 691 683 1,500 239 500 700 700 700 6250 - UTILITIES 30,630 26,144 24,340 28,500 13,152 27,500 26,700 26,700 26,700 6265 - REPAIRS-EQUIPMENT 532 618 1,641 1,250 0 1,250 1,250 2,000 2,000 6266 - REPAIRS-BUILDING 7,735 6,309 3,936 5,000 1,591 5,000 5,000 6,000 11,000 6260 - REPAIRS AND MAINTENA 8,267 6,927 5,576 6,250 1,591 6,250 6,250 8,000 13,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 168 50 60 200 0 200 200 200 200 6276 - SCHOOLS/CONFERENCES/EXP OTHER 150 0 125 6277 - MILEAGE/AUTO ALLOWANCE 164 180 110 200 148 200 200 150 150 6280 - DUES & SUBSCRIPTIONS 30 40 110 100 25 100 100 110 110 6281 - UNIFORM/CLOTHING ALLOWANCE 360 150 461 300 0 300 300 500 500 6270 - TRNG/TRAVL/DUES/UNIF 722 570 741 800 297 800 800 960 960 6200 - TOTAL OPERATING COSTS 82,613 73,339 67,318 71,050 29,812 70,050 69,050 72,710 77,710 6310 - RENTAL EXPENSE 368 0 0 0 0 6330 - SALES/USE TAX 30 0 0 0 6333 - GENERAL-CASH DISCOUNTS -20 -38 -102 -20 6351 - VISA/BANK CHARGES 700 149 126 1,000 362 1,000 300 300 300 245 City of Apple Valley Department Expense Summary Budget Years (2018-2019) APPLE VALLEY SENIOR CENTER Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6399 - OTHER CHARGES 110 500 100 500 182 500 500 500 500 6301 - OTHER EXPENDITURES 1,187 611 124 1,500 524 1,500 800 800 800 6300 - TOTAL OTHER EXPENDITURES 1,187 611 124 1,500 524 1,500 800 800 800 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 2,400 0 0 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 7,228 3,113 15,000 23,116 4,200 15,000 112,000 15,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 6701 - TOTAL CAPITAL OUTLAY 2,400 7,228 3,113 15,000 23,116 4,200 15,000 112,000 15,000 6700 - TOTAL CAPITAL OUTLAY 2,400 7,228 3,113 15,000 23,116 4,200 15,000 112,000 15,000 357,202 374,710 371,505 384,050 197,158 390,555 399,655 513,125 421,125 246 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 130,215 133,460 133,460 137,630 137,630 143,740 143,740 6111 Salary-Parttime 71,740 88,825 88,825 92,345 92,345 96,480 96,480 NEW PT Position (1040 hrs) 6112 Salary-Seasonal Temporary 6123 Salary-Other 5,315 5,435 5,435 9,500 9,500 8,555 8,555 6138 Medicare 3,005 3,110 3,110 3,470 3,470 3,605 3,605 6139 FICA 12,850 13,300 13,300 14,850 14,850 15,425 15,425 6141 Pension - PERA 15,355 15,900 15,900 17,660 17,660 18,360 18,360 6142 Work Comp Ins 4,170 5,975 5,975 7,155 7,155 7,685 7,685 6144 Long-term Disability Insurance 370 375 375 395 395 405 405 6145 Hospital & Life Insurance 30,120 30,120 30,120 31,800 31,800 33,360 33,360 Position Changes Total 273,140 296,500 296,500 314,805 314,805 327,615 327,615 6210 OFFICE SUPPLIES 500 500 500 500 400 400 400 Total 500 500 500 500 400 400 400 6211 SMALL TOOL & EQUIPMENT 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6215 SMALL EQUIPMENT PARTS 500 500 500 500 400 400 400 Total 500 500 500 500 400 400 400 6229 GENERAL SUPPLIES Heat Pump Pipes/Fittings/Connectors Program Materials 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Cleaning Chemicals/Paper Products 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Total 12,000 12,000 12,000 12,000 12,000 12,000 12,000 6239 PRINTING/PUBLISHING 1,000 1,000 1,000 1,000 1,000 800 800 Total 1,000 1,000 1,000 1,000 1,000 800 800 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal/Clean Floors 500 500 500 500 500 1,300 1,300 Floor/Carpet Cleaning - - - - - 50 50 Total 500 500 500 500 500 1,350 1,350 6249 OTHER CONTRACTUAL SERVICES Outing Fees & Instructors 11,000 11,800 11,800 11,800 11,800 13,000 13,000 Heating/Cooling Prevent. Maintenance 4,000 6,000 6,000 6,000 6,000 6,000 6,000 Elevator Inspection 1,500 1,500 1,500 1,500 1,500 1,100 1,100 Alarm Monitoring 700 700 700 700 700 1,000 1,000 Total 17,200 20,000 20,000 20,000 20,000 21,100 21,100 6255 UTILITIES - ELECTRIC 23,000 23,000 23,000 23,000 22,000 22,000 22,000 Total 23,000 23,000 23,000 23,000 22,000 22,000 22,000 6256 UTILITIES - NATURAL GAS 5,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 5,000 4,000 4,000 4,000 4,000 4,000 4,000 6257 UTILITIES - OTHER Water/Sewer/Propane 3,000 1,500 1,500 500 700 700 700 Total 3,000 1,500 1,500 500 700 700 700 6265 REPAIRS - EQUIPMENT Miscellaneous 1,250 1,250 1,250 1,250 1,250 2,000 2,000 Total 1,250 1,250 1,250 1,250 1,250 2,000 2,000 6266 REPAIRS - BUILDING 5,000 5,000 5,000 5,000 5,000 6,000 11,000 Total 5,000 5,000 5,000 5,000 5,000 6,000 11,000 6275 SCHOOLS/CONFERENCES 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 6277 MILEAGE ALLOWANCE Part-Time Staff 200 200 200 200 200 150 150 Total 200 200 200 200 200 150 150 6280 DUES & SUBSCRIPTIONS MASS 100 100 100 100 100 110 110 Total 100 100 100 100 100 110 110 6281 UNIFORM/CLOTHING ALLOWANCE 200 300 300 300 300 500 500 Total 200 300 300 300 300 500 500 6399 OTHER CHARGES Misc 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6351 VISA/BANK CHARGES 1,000 1,000 1,000 1,000 300 300 300 Total 1,000 1,000 1,000 1,000 300 300 300 247 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - - - - - 6735 CAPITAL OUTLAY - OTHER IMPROV Interior Painting - High Traffic Areas- Painting in Maintenance Cap Bldg $10,000 Cap Bldg $10,000 10,000 - Audio/Visual Equipment - - 17,000 (to Muni Bldg Fd) Replace Banquet Chairs/Tables 15,000 15,000 15,000 Concrete Replacement-Entry 50,000 (to Muni Bldg Fd) Building Upgrades 35,000 (to Muni Bldg Fd) Concrete Repair 4,200 Replace Dance Floor 15,000 Total - 15,000 15,000 4,200 15,000 112,000 15,000 Total Net of Personnel 72,150 87,550 87,550 75,750 84,850 185,510 93,510 TOTAL EXPENSES 345,290$ 384,050$ 384,050$ 390,555$ 399,655$ 513,125$ 421,125$ 248 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 47 1950 Insurance DESCRIPTION OF ACTIVITY This Business Unit accounts for the unallocated property and workers compensation insurance charges for the General Fund. The city participates in the League of MN Cities Insurance Trust (LMCIT). MAJOR OBJECTIVES FOR 2018/19 Work with staff to lower the Experience Modifiers for workers compensation and property/liability insurance. The trend in the worker compensation experience modifier has declined over the past few years based on a positive experience over the past few years. The LMCIT has restructured the property and workers compensation a few years ago and one new variable for the premium calculation includes a liability experience modification factor. For the 2017/18 premium this modification factor exceeds stands at 1.031. This experience factor will impact future dividends. The property/liability premium increases 0.1% overall for the 2017/18 premium year and the worker comp premium increased 10.7%, of which is related to the increase in the work comp experience modification factor. The proposed budgets include these rate increases. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Worker Comp Exp. modifier .75 .83 .99 1.01 .99 .99 Liability Experience Modifier .762 .899 .930 1.031 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None Summary Budget Department 47 Insurance 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 689 Emp. Benefits 5,923 5,600 10,677 6,200 6,200 6,200 6,200 Insurance Premium 262,000 275,000 288,000 288,000 303,000 313,150 313,150 Capital outlay Net provision to (use of) general revenues 267,923 280,600 299,366 294,200 309,200 319,350 319,350 2018 CAPITAL OUTLAY: None 249 City of Apple Valley Department Expense Summary Budget Years (2018-2019) INSURANCE Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 0 689 0 0 6105 - SALARIES AND WAGES 0 0 689 0 0 6138 - MEDICARE 0 0 10 0 6139 - FICA 0 0 44 0 6141 - PENSIONS-PERA 0 0 52 0 6142 - WORKERS COMPENSATION 6 0 20 0 0 6143 - UNEMPLOYMENT COMPENSATION 5,918 5,600 10,551 6,200 9,286 6,200 6,200 6,200 6,200 6125 - EMPLOYEE BENEFITS 5,923 5,600 10,677 6,200 9,286 6,200 6,200 6,200 6,200 6100 - TOTAL PERSONNEL SERVICES 5,923 5,600 11,366 6,200 9,286 6,200 6,200 6,200 6,200 6311 - INSURANCE-PROPERTY/LIABILITY 262,000 275,000 288,000 303,000 151,500 313,150 313,150 313,150 313,150 6301 - OTHER EXPENDITURES 262,000 275,000 288,000 303,000 151,500 313,150 313,150 313,150 313,150 6300 - TOTAL OTHER EXPENDITURES 262,000 275,000 288,000 303,000 151,500 313,150 313,150 313,150 313,150 267,923 280,600 299,366 309,200 160,786 319,350 319,350 319,350 319,350 250 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 47: INSURANCE - 1950 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6143 Unemployment Compensation 6,200 6,200 13,000 6,200 6,200 6,200 6,200 Total 6,200 6,200 13,000 6,200 6,200 6,200 6,200 6235 CONSULTANT SERVICES Total - - - - - - - 6311 INSURANCE Automobile 42,000 44,000 44,000 46,200 46,200 46,200 46,200 Property 112,000 118,000 118,000 118,900 118,900 118,900 118,900 General Liability 71,000 75,000 75,000 78,750 78,750 78,750 78,750 Boiler and Machinery 12,000 13,000 13,000 13,650 13,650 13,650 13,650 Umbrella 48,000 50,000 50,000 52,500 52,500 52,500 52,500 Employee Bonds 3,000 3,000 3,000 3,150 3,150 3,150 3,150 Total 288,000 303,000 303,000 313,150 313,150 313,150 313,150 Total Net of Personnel 288,000 303,000 303,000 313,150 313,150 313,150 313,150 TOTAL EXPENSES 294,200$ 309,200$ 316,000$ 319,350$ 319,350$ 319,350$ 319,350$ 251 Notes: 252 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 48 1960 Contingency & Transfers DESCRIPTION OF ACTIVITY The Council Contingency business unit provides the City Council with the financial ability to address unbudgeted items that come up after the levy is adopted. Fuel costs have the potential to become volatile and could exceed individual department budgets. Starting with the 2016 budget year this business unit contains a transfer to the Municipal Building Fund to fund a portion of the building improvement requests each budget year. A significant share of the annual street maintenance program comes from the property tax levy achieved with a transfer from the general fund to the Road Improvement Fund. MAJOR OBJECTIVES FOR 2018 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Summary Budget Department 48 Contingency & Transfers 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Other Exp.5,000 18,413 21,471 156,560 83,149 99,645 82,349 Capital outlay - - - - - - Transfer to Cable TV Fund - - - - - - Transfers to FCPF 1,320,000 1,475,000 1,650,000 - - - Transfer to Muni Bldg Fund - - 171,500 171,500 176,000 381,000 186,000 Transfers to Road Improvement Fund 2,855,000 2,940,000 3,028,200 3,028,200 3,332,100 3,417,000 3,417,000 Total 4,180,000 4,433,413 4,871,171 3,356,260 3,591,249 3,897,645 3,685,349 2018 CAPITAL OUTLAY: none 253 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CONTINGENCY & TRANSFERS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6112 - SALARY-SEASONAL TEMP 161 6105 - SALARIES AND WAGES 161 6138 - MEDICARE 2 6139 - FICA 10 6142 - WORKERS COMPENSATION 6 6125 - EMPLOYEE BENEFITS 19 6100 - TOTAL PERSONNEL SERVICES 180 6205 - SUPPLIES 0 0 0 0 6235 - CONSULTANT SERVICES 18,413 21,471 16,176 6230 - CONTRACTUAL SERVICES 0 18,413 21,471 16,176 6260 - REPAIRS AND MAINTENA 0 0 0 0 6200 - TOTAL OPERATING COSTS 0 18,413 21,471 16,176 6399 - OTHER CHARGES 5,000 0 0 83,149 0 82,000 99,645 82,000 82,349 6301 - OTHER EXPENDITURES 5,000 0 0 83,149 0 82,000 99,645 82,000 82,349 6300 - TOTAL OTHER EXPENDITURES 5,000 0 0 83,149 0 82,000 99,645 82,000 82,349 7110 - TRANSFER TO OTHER FUNDS 4,175,000 4,415,000 4,849,700 3,508,100 0 3,498,000 3,798,000 3,603,000 3,603,000 7101 - TOTAL TRANSFERS 4,175,000 4,415,000 4,849,700 3,508,100 0 3,498,000 3,798,000 3,603,000 3,603,000 7100 - TOTAL TRANSFERS 4,175,000 4,415,000 4,849,700 3,508,100 0 3,498,000 3,798,000 3,603,000 3,603,000 4,180,000 4,433,413 4,871,171 3,591,249 16,355 3,580,000 3,897,645 3,685,000 3,685,349 254 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 48: CONTINGENCY & TRANSFERS - 1960 COMPANY 1000: GENERAL FUND JDE 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES General Contingency 173,560 90,149 90,149 89,000 148,645 89,000 131,349 $.25 per gallon for fuel 30,000 30,000 30,000 30,000 30,000 30,000 Potential Labor Negot Consultant 7,000 7,000 7,000 7,000 - 7,000 - Participation factor for Annual Leave Sellback - (35,000) - (35,000) Position Vacancy Factor (54,000) (44,000) (44,000) (44,000) (44,000) (44,000) (44,000) Total 156,560 83,149 53,149 82,000 99,645 82,000 82,349 7110 Transfers Out Transfer to Road Improvement Fu 3,028,200 3,332,100 3,332,100 3,317,000 3,417,000 3,417,000 3,417,000 Transfer to Muni Bldg Fund 171,500 176,000 176,000 181,000 381,000 186,000 186,000 3,199,700 3,508,100 3,508,100 3,498,000 3,798,000 3,603,000 3,603,000 Total Net of Personnel 3,356,260 3,591,249 3,561,249 3,580,000 3,897,645 3,685,000 3,685,349 TOTAL EXPENSES 3,356,260$ 3,591,249$ 3,561,249$ 3,580,000$ 3,897,645$ 3,685,000$ 3,685,349$ 255 Notes: 256 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2005 53 2005 LGA/Equipment Certificates DESCRIPTION OF ACTIVITY The Equipment Certificates Fund accounts for larger priced pieces of equipment that are financed through the issuance of equipment certificates. The equipment certificates are repaid with a property tax levy in future years. The City is in the process of implementing a Vehicle and Equipment Replacement Fund to (VERF) provide funding for these same types of purchases. The VERF fund is currently being phased in and includes the general government departments except for the Streets and Parks Maintenance Departments. MAJOR OBJECTIVES FOR 2018 and 2019 The 2017 General Fund Budget will be amended to include the Streets Department within the VERF program, beginning with the 2018 budget this activity will be included in the VERF Fund. Summary Budget Department 53 - LGA/Equipment Certificates 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Earnings 19,120 3,873 3,607 3,900 750 - - Equip. Cert. Issued 688,188 612,576 - 470,000 350,000 - - Sale Proceeds 88,465 82,500 71,370 65,000 83,400 - - Transfer from Eq Cert Debt Fund 84,019 - - - - 795,773 698,949 158,996 538,900 434,150 - - Expenditures: Capital outlay: Public Saftey Equip.247,568 - - - - Public Works Equip.442,011 395,510 515,550 527,000 427,000 - - Parks Equip.437,946 208,269 - - - - - Transfer to other funds 49,008 - - - - - Other Exp. (bond issuance costs) 20,761 9,873 - - 5,000 - - Total 1,148,286 662,660 515,550 527,000 432,000 - - Fund Balance Beginning of Year 688,793$ 336,280$ 372,569$ 372,569$ 16,015$ - - Revenues 795,773 698,949 158,996 538,900 434,150 - - Expenditures (1,148,286) (662,660) (515,550) (527,000) (432,000) - - End of Year 336,280$ 372,569$ 16,015$ 384,469$ 18,165$ -$ -$ 257 &LW\RI$SSOH9DOOH\ 'HSDUWPHQW([SHQVH6XPPDU\ %XGJHW<HDUV /*$(48,3&(57,),&$7(6 Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend &2168/7$176(59,&(6 6230 - CONTRACTUAL SERVICES 17,225 1,105 0 5,000 0 0 0 6200 - TOTAL OPERATING COSTS 17,225 1,105 0 5,000 0 0 0 &$3,7$/287/$<75$163257$7,21 &$3,7$/287/$<0$&+(427+(5 6701 - TOTAL CAPITAL OUTLAY 1,127,525 603,779 515,550 527,000 427,000 323,812 0 0 6700 - TOTAL CAPITAL OUTLAY 1,127,525 603,779 515,550 527,000 427,000 323,812 0 0 %21',668$1&(',6&2817 %21',668$1&((;3(16(6 7001 - TOTAL INTEREST AND FISCAL FEES 3,536 8,768 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 3,536 8,768 0 0 0 0 75$16)(57227+(5)81'6 7101 - TOTAL TRANSFERS 49,008 0 0 7100 - TOTAL TRANSFERS 49,008 0 0 1,148,286 662,660 515,550 527,000 432,000 323,812 0 0 258 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 53: EQUIPMENT CERTIFICATE - 2005 COMPANY 2005: EQUIPMENT CERTIFICATE-CAPITAL OUTLAY JDE 2015 2016 2017 2018 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL REQUEST REQUEST ADOPTED ADOPTED ADOPTED 6740 CAPITAL OUTLAY - MACHINERY / EQUIP / OTHER PUBLIC WORKS Replace Sterling Dump truck (unit # 310) Replace Sterling Dump truck (unit # 312) Replace Chev 3/4 Ton Pickup 4x4 (unit # 337) Replaced Toolcat 5600 (unit # 346) Replace Loader # 336 w/Versatile blower Replace Single Axle 307 Plow,212,000 Replace Single Axle 327 Plow, 212,000 Replace Patch Truck (339) with Trailer unit 50,000 Replace F550 Truck 340 70,000 Replace Stump Grinder 345 47,000 Replace Crash Attenuator, 15,000 Replace Loader 351 200,000 Replace Sign/Aerial Truck 338 100,000 Replace Single Axle 381 Plow,212,000 Replace 2007 Chev ¾ Ton PU #313 35,700 Replace 2005 FORD F550 Dump #323 73,500 Replace 2007 FORD F550 Dump #325 73,500 Replace 2002 FORD F550 Dump #326 105,000 Replace 2006 Skid Loader A-300 # 332 39,000 Replace 2012 JD 997 Mower # 335 22,000 Replace 2006 ToolCat 5600 # 347 56,300 Replace JD 997 Mower # 349 22,000 Replace Single Axle 314 Plow $217,300 Replace Tandem Axle 344 Plow, $230,625 Replace 3/4 Ton Pickup 316, $34,850 Replace Forklift 328, $31,058 Subtotal Public Works 591,000 527,000 427,000 - - PARKS Replace Dodge ¾ Ton Quad Cab Pickup (unit # 225) Replace 1 Ton Dump (4-WD) w/ 9’Plow (# 230) Replace 1 Ton Dump (4-WD) w/9’ (unit # 249) Replace 1 Ton Dump (4-WD) w/9’ Plow(# 250) Replace 2006 Toro GM4700-D Mower (unit # 218) Replace 2007 Toro GM4700-D Mower (unit # 220) Replace 2008 Kawasaki 4x4 Mule 3010 (unit # 255) Replace 1997 Smithco Grass Sweeper (#256) Replace 2004 Cushman 4-Wheel Truckster(#257) Replace Toro Mower John Deere tractor Water Truck Replace #222 2003 Holder Sidewalk Unit 57,000 Replace #228 2005 3/4 Ton PU with Plow 32,000 Subtotal Parks 89,000 - - - - Total 680,000 527,000 427,000 - - Total Net of Personnel 680,000 527,000 427,000 - - TOTAL EXPENSES 680,000$ 527,000$ 427,000$ -$ -$ 259 Notes: 260 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2010 70 2012 Cable Joint Powers DESCRIPTION OF ACTIVITY This fund is the capital expenses of the Apple Valley, Farmington, Rosemount Cable Commission. Expenses are capital equipment used in the production or cablecasting of video productions done on behalf of the three city commission, including cameras, playback equipment, and editing equipment. Revenues for the fund come from annual invoices to the three cities. From 2018 forward, the PEG revenues collected by the cities may only be used for capital expenses and each expense must be documented. The commission cities estimate their future capital expenses in this budget, but the funding for the capital will not be collected in advance. Instead, the cities will receive invoices divided by formula at the time capital purchases are made. The three cities will then use their PEG funds to reimburse this fund for the exact amount of the capital expense. MAJOR OBJECTIVES FOR 2018 and 2019 1. Purchases and invoice member cities for Cable Commission capital purchases. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 # of Cable Customers 19,800 19,800 19,800 19,800 19,800 19,917 # of City Meetings Cablecast 130 130 130 130 130 130 Total Hours of Programming Cablecast 4,500 4,500 4,500 4,500 4,500 4,500 Estimated # of Bulletin Board Messages 500 500 500 500 500 500 OUTCOME MEASURES Projected 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Cost per household from General Fund $1.45 $1.45 $1.45 $5.79 $6.03 $7.05 261 Regular StatusPersonnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Cable Coordinator 1 1 1 1 1 1 Cable Production Asst. 1 1 1 1 1 2 Temporary Status Personnel Schedule – Hours (Part Time) Adopt ed Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Cable Access Prod. Asst. -0- 693 693 693 693 0 Cable Operators 1120 1120 1120 1120 1120 1120 Summary Budget Department 70 Cable TV Joint Powers 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PEG Fees 64,030 60,967 60,954 71,000 - - Other City Shares 109,648 108,450 158,690 145,026 118,512 125,355 140,390 Investment Earnings 2,488 1,382 1,360 2,000 2,000 1,500 1,500 Transfer from Other Funds 27,838 47,483 84,072 20,000 118,512 125,355 140,390 Other Misc rev. - 913 1,638 52,026 - - 204,004 219,195 306,714 290,052 239,024 252,210 282,280 Expenditures: Salaries & Wages 128,826 135,547 153,687 156,947 160,170 159,525 190,560 Emp. Benefits 39,493 41,804 43,935 48,755 48,505 53,685 63,220 Supplies 4,245 916 2,299 3,900 3,900 3,900 3,900 Contractual Serv.21,590 5,519 14,857 4,500 4,500 4,700 4,700 Repairs & Maint.1,965 4,197 132 4,000 8,000 8,000 8,000 Training/Travel/Dues 7,213 6,002 5,824 8,250 8,250 6,900 6,900 Other Exp.5,807 5,505 3,504 3,500 3,500 3,500 3,500 Capital outlay 7,630 1,415 60,200 200 10,500 - 216,769 200,905 224,238 290,052 237,025 250,710 280,780 Net addition to (use of ) net assets (12,765) 18,290 82,476 - 1,999 1,500 1,500 Fund Balance Beginning of Year 121,710$ 108,945$ 127,235$ 127,235$ 209,711$ 211,710$ 213,210$ Revenues 204,004 219,195 306,714 290,052 239,024 252,210 282,280 Expenditures (216,769) (200,905) (224,238) (290,052) (237,025) (250,710) (280,780) End of Year 108,945 127,235 209,711 127,235 211,710 213,210 214,710 2018 CAPITAL OUTLAY PEG Fund Purchases $10,500 The Capital Outlay will be paid directly by member cities. 262 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CABLE TV JOINT POWERS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 113,815 116,681 134,609 119,795 71,820 122,785 114,130 170,855 170,855 6111 - SALARY PART-TIME 11,998 17,604 18,840 35,330 8,043 35,330 37,080 14,930 14,930 6113 - OVERTIME-REGULAR EMPLOYEES 6,713 2,024 2,212 1,000 1,898 1,000 1,000 1,000 1,000 6121 - INSURANCE CASH BENEFIT 1,406 0 300 360 6122 - COMP REQUEST -5,106 -763 -2,274 -1,898 6123 - SALARY-OTHER 4,045 3,775 7,315 3,775 3,775 6105 - SALARIES AND WAGES 128,826 135,547 153,687 160,170 80,223 162,890 159,525 190,560 190,560 6138 - MEDICARE 1,921 2,013 2,258 2,215 1,159 2,270 2,305 2,270 2,270 6139 - FICA 8,212 8,609 9,657 9,475 4,956 9,710 9,865 9,710 9,710 6141 - PENSIONS-PERA 8,538 9,450 10,035 11,460 4,627 11,745 11,930 11,745 11,745 6142 - WORKERS COMPENSATION 462 360 460 415 180 445 450 445 445 6143 - UNEMPLOYMENT COMPENSATION 288 138 0 0 6144 - LONG-TERM DISABILITY INSURANCE 312 305 337 340 92 350 335 350 350 6145 - MEDICAL INSURANCE 18,356 19,392 19,952 24,600 8,502 25,800 28,800 38,700 38,700 6146 - DENTAL INSURANCE 976 1,289 1,207 821 6147 - LIFE INSURANCE-BASIC 22 12 12 5 6148 - LIFE INSURANCE-SUPP/DEPEND 406 235 16 40 6125 - EMPLOYEE BENEFITS 39,493 41,804 43,935 48,505 20,382 50,320 53,685 63,220 63,220 6100 - TOTAL PERSONNEL SERVICES 168,319 177,351 197,622 208,675 100,605 213,210 213,210 253,780 253,780 6210 - OFFICE SUPPLIES 406 114 80 500 18 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 1,969 265 1,525 400 1,316 400 400 400 400 6215 - EQUIPMENT-PARTS 563 143 295 500 82 500 500 500 500 6229 - GENERAL SUPPLIES 1,307 394 398 2,500 1,027 2,500 2,500 2,500 2,500 6205 - SUPPLIES 4,245 916 2,299 3,900 2,444 3,900 3,900 3,900 3,900 6231 - LEGAL SERVICES 0 0 11,447 2,188 6235 - CONSULTANT SERVICES 21,234 5,041 2,727 3,500 0 3,500 3,500 3,500 3,500 6237 - TELEPHONE/PAGERS 356 478 618 1,000 112 1,200 1,200 1,200 1,200 6239 - PRINTING 0 0 65 65 6230 - CONTRACTUAL SERVICES 21,590 5,519 14,857 4,500 2,364 4,700 4,700 4,700 4,700 6265 - REPAIRS-EQUIPMENT 380 1,577 132 8,000 0 8,000 8,000 8,000 8,000 6269 - REPAIRS-OTHER 1,585 2,620 0 0 6260 - REPAIRS AND MAINTENA 1,965 4,197 132 8,000 0 8,000 8,000 8,000 8,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 844 210 69 850 675 1,000 1,000 1,000 1,000 6277 - MILEAGE/AUTO ALLOWANCE 4,019 3,442 3,300 4,800 703 3,000 3,000 3,000 3,000 6280 - DUES & SUBSCRIPTIONS 2,350 2,350 2,455 2,600 2,539 2,900 2,900 2,900 2,900 6270 - TRNG/TRAVL/DUES/UNIF 7,213 6,002 5,824 8,250 3,917 6,900 6,900 6,900 6,900 6200 - TOTAL OPERATING COSTS 35,013 16,634 23,111 24,650 8,726 23,500 23,500 23,500 23,500 6311 - INSURANCE-PROPERTY/LIABILITY 5,761 5,505 3,504 3,500 1,496 3,500 3,500 3,500 3,500 6399 - OTHER CHARGES 46 0 0 0 6301 - OTHER EXPENDITURES 5,807 5,505 3,504 3,500 1,496 3,500 3,500 3,500 3,500 6300 - TOTAL OTHER EXPENDITURES 5,807 5,505 3,504 3,500 1,496 3,500 3,500 3,500 3,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 7,630 1,415 0 200 21,540 10,500 10,500 6701 - TOTAL CAPITAL OUTLAY 7,630 1,415 0 200 21,540 10,500 10,500 6700 - TOTAL CAPITAL OUTLAY 7,630 1,415 0 200 21,540 10,500 10,500 216,770 200,905 224,237 237,025 132,366 250,710 250,710 280,780 280,780 263 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2012 COMPANY 2010: CABLE TV JOINT POWERS JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Cable Coordinator 69,370 71,105 72,890 86,000 74,715 70,365 74,715 74,715 6110 Full-Time Employees-Access Asst.44,635 45,750 46,905 46,905 48,070 43,765 96,140 96,140 6111 Part-Time Employees-Access Asst.12,950 19,912 20,400 14,500 20,400 20,425 - - 6111 PT Employees-Control room operators 15,175 15,550 14,930 13,000 14,930 16,655 14,930 14,930 6113 Overtime-Reg 1,000 1,000 1,000 - 1,000 1,000 1,000 1,000 6123 Salaries - Other 3,540 3,630 4,045 - 3,775 7,315 3,775 3,775 6138 Medicare 2,125 2,180 2,215 2,215 2,270 2,305 2,270 2,270 6139 FICA 9,095 9,320 9,475 9,475 9,710 9,865 9,710 9,710 6141 Pension - PERA 11,000 11,275 11,460 11,460 11,745 11,930 11,745 11,745 6142 Worker Comp 380 410 415 415 445 450 445 445 6144 Long-term Disability Insurance 360 370 340 340 350 335 350 350 6145 Hospital & Life Insurance 24,000 25,200 24,600 24,600 25,800 28,800 38,700 38,700 Total 193,630 205,702 208,675 208,910 213,210 213,210 253,780 253,780 6210 OFFICE SUPPLIES Misc.475 500 500 100 500 500 500 500 Total 475 500 500 100 500 500 500 500 6211 SMALL TOOLS & EQUIPMENT Misc.375 400 400 2,000 400 400 400 400 Total 375 400 400 2,000 400 400 400 400 6215 EQUIPMENT-PARTS Misc 475 500 500 100 500 500 500 500 Total 475 500 500 100 500 500 500 500 6229 GENERAL SUPPLIES Supplies 2,250 2,500 2,500 1,000 2,500 2,500 2,500 2,500 Total 2,250 2,500 2,500 1,000 2,500 2,500 2,500 2,500 6235 CONSULTANT SERVICES Legal Fees 3,000 3,500 3,500 10,000 3,500 3,500 3,500 3,500 Technical Consulting - - - - - - - Total 3,000 3,500 3,500 10,000 3,500 3,500 3,500 3,500 6237 TELEPHONE/POSTAGE Cell Phone 800 1,000 1,000 1,000 1,200 1,200 1,200 1,200 Total 800 1,000 1,000 1,000 1,200 1,200 1,200 1,200 6265 REPAIRS-EQUIPMENT Non-Service Contract Repairs 2,000 2,000 6,000 6,000 6,000 6,000 6,000 Tightrope System Service Contract 2,000 2,000 2,000 - 2,000 2,000 2,000 2,000 Total 4,000 4,000 8,000 - 8,000 8,000 8,000 8,000 6275 SCHOOL/CONFERENCES - LOCAL MACTA Annual 600 600 600 675 700 700 700 700 Other 250 250 250 300 300 300 300 Total 850 850 850 675 1,000 1,000 1,000 1,000 6277 MILEAGE ALLOWANCE Coordinator Mileage 3,600 3,600 3,600 1,300 1,500 1,500 1,500 1,500 Producers Mileage 1,200 1,200 1,200 1,300 1,500 1,500 1,500 1,500 Total 4,800 4,800 4,800 2,600 3,000 3,000 3,000 3,000 6280 DUES & SUBSCRIPTIONS MACTA Dues 2,000 2,000 2,000 1,840 2,000 2,000 2,000 2,000 Music & Stock Library 99 300 300 300 300 NATOA Annual Membership 600 600 600 600 600 600 600 600 Total 2,600 2,600 2,600 2,539 2,900 2,900 2,900 2,900 6311 INSURANCE LMCIT Insurance 3,500 3,500 3,500 1,589 3,500 3,500 3,500 3,500 Total 3,500 3,500 3,500 1,589 3,500 3,500 3,500 3,500 6740 CAPITAL OUTLAY - OTHER ITEMS GY-HM600 Pro HD Video Camera - 5,000 - - - - - - GY-HM600 Pro HD Video Camera - 5,000 - - - - - - Pro HD Video Camera Accessories - 5,000 - - - - - - Pro HD Digital Video Player/Recorder - 5,000 - - - - - - Tightrope HD Playback Server - 20,000 - - - - - - HD Signal Transmission Encoder & Decoder - 20,000 - - - - - - Production Music Library 145 200 200 - - - - - Replacement Edit Station - - - 5,209 - - - - ENG Cameras & Accessories - - - 13,580 - - - - Transmission Rack Equipment - - - 58,355 - - - - Additional Edit Station - - - - 6,000 6,000 - - Audio Embedding Cards - - - - 1,500 1,500 - - Portable Light Kit - - - - 3,000 3,000 - - Transfer from PEG Fee Fund for Capital Outlay (10,500) Total 145 60,200 200 77,144 10,500 - - - Total Net of Personnel 23,270 84,350 28,350 98,747 37,500 27,000 27,000 27,000 TOTAL EXPENSES 216,900$ 290,052$ 237,025$ 307,657$ 250,710$ 240,210$ 280,780$ 280,780$ Individual City shares are: Apple Valley $108,450.00 $145,026.00 $118,512.50 $153,828.47 $125,355.00 $120,105.00 $140,390.00 $140,390.00 Farmington $54,225.00 $72,513.00 $59,256.25 $76,914.24 $62,677.50 $60,052.50 $70,195.00 $70,195.00 Rosemount $54,225.00 $72,513.00 $59,256.25 $76,914.24 $62,677.50 $60,052.50 $70,195.00 $70,195.00 264 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY Cable Capital Equip-PEG DESCRIPTION OF ACTIVITY This fund was established to account for PEG fees received from the cable companies that are restricted to equipment beginning with 2017. Prior to the creation of this fund in 2017 resources for capital equipment were identified from other sources. This fund accounts for the capital expenses made using dedicated PEG fee revenues by the Apple Valley. Expenses are capital equipment used in the production or cablecasting of video productions done on either for the sole benefit of Apple Valley (such as Council Chambers production equipment) or on behalf of the three city commission, including cameras, playback equipment, and editing equipment. Revenues for the fund come from PEG fee revenue received by the City of Apple Valley. From 2018 forward, the PEG revenues collected by the cities may only be used for capital expenses and each expense must be documented. The Commission will invoice Apple Valley for its share of Commission capital expenses. Apple Valley will reimburse the Commission for capital expenses with revenues from this fund. Apple Valley may also use this fund to pay for cable capital expenses specific to Apple Valley. As there are restrictions on the use of the revenues for this fund, the restrictions also apply to the accumulated balance of this fund over time. In 2017, the City is anticipated to approve a new cable television franchise agreement. Under previous franchise agreements, the City was authorized to utilize Public Education Government (PEG) funds for the broader cable television operational expenses. Under the new franchise agreement, the City is limited to utilizing PEG funds only for cable-related capital purchases. This fund was created to account for the PEG funds and expenditures under the capital restrictions. The City’s cable assets can be divided into two categories. The first category is the equipment owned independently by the City of Apple Valley. This includes the cameras, microphones, recorders, switchers, and other production gear related to the cablecasting of the meetings in the Council Chambers. The second category is the equipment owned jointly by the Cities of Apple Valley, Farmington, and Rosemount as part of the joint powers cable commission. This second group includes gear related to the operation of the PEG channels and distribution of the channel signals, editing equipment, field cameras and recorders, and other equipment needed to create non- meeting content on the PEG channels. The PEG funds can be used to address capital either owned independently by the City or owned jointly by the cable joint powers commission. The City’s independently owned equipment for meeting production was replaced in 2015. 265 MAJ OR OBJECTIVES FOR 2018 and 2019 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Joint Powers Public Safety Programs 6 6 0 0 Joint Powers News Magazine Programs 6 0 0 Production Shorts 120 150 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None Summary Budget Department __- Cable Capital Equip-PEG 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: All PEG Revenues - - - - 71,000 71,000 71,000 Investment Earnings - - - - 500 1,500 1,500 - - - - 71,500 72,500 72,500 Expenditures: Capital outlay - - - - - - - Transfers out - Apple Valley's Share of Joint Powers Fund Capital Outlay 5,250 - Total - - - - - 5,250 - Fund Balance Beginning of Year -$ -$ -$ -$ -$ 71,500$ 138,750$ Revenues - - - - 71,500 72,500 72,500 Expenditures - - - - - (5,250) - End of Year - - - - 71,500 138,750 211,250 2018 and 2019 CAPITAL OUTLAY This fund was established to account for PEG fees received from the cable companies that are restricted to equipment beginning with 2017. Prior to the creation of this fund in 2017 resources for capital equipment were identified from other sources. 266 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CABLE CAPITAL EQUIP-PEG Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 342 617 587 253 6105 - SALARIES AND WAGES 342 617 587 253 6138 - MEDICARE 1 9 8 4 6139 - FICA 6 38 36 16 6125 - EMPLOYEE BENEFITS 8 47 45 19 6100 - TOTAL PERSONNEL SERVICES 350 664 632 272 6210 - OFFICE SUPPLIES 313 1 350 79 350 0 350 0 6211 - SMALL TOOLS & EQUIPMENT 16 0 0 70 0 70 0 70 0 6215 - EQUIPMENT-PARTS 1,846 0 2,000 108 2,000 0 500 0 6229 - GENERAL SUPPLIES 62 53 0 275 0 275 0 275 0 6205 - SUPPLIES 78 2,212 1 2,695 186 2,695 0 1,195 0 6235 - CONSULTANT SERVICES 6,005 0 2,792 0 6235 - CONSULTANT SERVICES 130 13,335 8,080 12,340 3,475 12,500 0 12,500 0 6249 - OTHER CONTRACTUAL SERVICES 311 0 0 0 6230 - CONTRACTUAL SERVICES 6,005 0 2,792 0 6230 - CONTRACTUAL SERVICES 441 13,335 8,080 12,340 3,475 12,500 0 12,500 0 6265 - REPAIRS-EQUIPMENT 212 0 300 0 300 0 1,800 0 6260 - REPAIRS AND MAINTENA 212 0 300 0 300 0 1,800 0 6200 - TOTAL OPERATING COSTS 6,005 0 2,792 0 6200 - TOTAL OPERATING COSTS 519 15,759 8,081 15,335 3,661 15,495 0 15,495 0 6399 - OTHER CHARGES 32,974 0 53,362 0 6301 - OTHER EXPENDITURES 32,974 0 53,362 0 6301 - OTHER EXPENDITURES 0 6300 - TOTAL OTHER EXPENDITURES 32,974 0 53,362 0 6300 - TOTAL OTHER EXPENDITURES 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 223,501 0 0 0 0 110,000 110,000 6701 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 110,000 110,000 6700 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 110,000 110,000 7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 118,512 0 120,105 0 140,390 0 7101 - TOTAL TRANSFERS 47,483 84,072 118,512 0 120,105 0 140,390 0 7100 - TOTAL TRANSFERS 47,483 84,072 118,512 0 120,105 0 140,390 0 263,349 63,906 148,940 133,847 3,933 245,600 110,000 155,885 0 267 Notes: 268 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY Cable TV Special Revenue Fund – Non PEG DESCRIPTION OF ACTIVITY This fund was established to account for the payment of Apple Valley’s share of the Cable Commission non-capital operating expenses and local programming. Prior to 2018, these activities were accounted for in other funds. This fund receives its revenues from the cable television franchise fees received in excess of the General Fund budgeted amounts. The expenses from this fund fall into three main categories. 1) This fund pays the Apple Valley share of the joint powers cable commission budget, which includes Council and Planning Commission meetings and programming. 2) This fund pays for webcasting, legal, and other minor operational expenses that are incurred directly by the City and not the Commission. 3) This fund pays for special additional Apple Valley programming that is above and beyond what is provided to the cities under the joint powers agreement. This additional programming includes Park and Recreation Committee meetings and occasional other special City meetings. MAJOR OBJECTIVES FOR 2018 and 2019 1. Webcast all produced programming to supplement cable television IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Council meetings 25 25 25 25 Planning Commission meetings 24 24 24 24 Parks Advisory meetings 5 5 5 5 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None 269 Summary Budget Department 81- Cable Special Revenue Fund- NON PEG 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Excess Franchise Revenues - - - - 150,000 150,000 Investment Earnings - - - - 500 500 - - - - - 150,500 150,500 Expenditures: Salaries & Wages - - - - - - Emp. Benefits - - - - - - Supplies - - - - 2,695 1,195 Contractual Serv.- - - - 12,500 12,500 Repairs & Maint.- - - - 300 1,800 Training/Travel/Dues - - - - - - Capital outlay - - - - - - Transfers out - - - - 120,105 140,390 Other Exp.- - - - - Total - - - - - 135,600 155,885 Fund Balance Beginning of Year -$ -$ -$ -$ -$ -$ 14,900$ Revenues - - - - - 150,500 150,500 Expenditures - - - - - (135,600) (155,885) End of Year - - - - - 14,900 9,515 2018 and 2019 CAPITAL OUTLAY None 270 Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 342 617 587 253 6105 - SALARIES AND WAGES 342 617 587 253 6138 - MEDICARE 1 9 8 4 6139 - FICA 6 38 36 16 6125 - EMPLOYEE BENEFITS 8 47 45 19 6100 - TOTAL PERSONNEL SERVICES 350 664 632 272 6210 - OFFICE SUPPLIES 313 1 350 350 79 350 350 350 350 6211 - SMALL TOOLS & EQUIPMENT 16 0 0 70 70 0 70 70 70 70 6215 - EQUIPMENT-PARTS 1,846 0 140 2,000 108 2,000 2,000 500 500 6229 - GENERAL SUPPLIES 62 53 0 275 275 0 275 275 275 275 6205 - SUPPLIES 78 2,212 1 835 2,695 186 2,695 2,695 1,195 1,195 6235 - CONSULTANT SERVICES 130 13,335 8,080 37,000 12,340 3,475 12,500 12,500 12,500 12,500 6249 - OTHER CONTRACTUAL SERVICES 311 0 0 0 6230 - CONTRACTUAL SERVICES 441 13,335 8,080 37,000 12,340 3,475 12,500 12,500 12,500 12,500 6265 - REPAIRS-EQUIPMENT 212 0 300 300 0 300 300 1,800 1,800 6260 - REPAIRS AND MAINTENA 212 0 300 300 0 300 300 1,800 1,800 6200 - TOTAL OPERATING COSTS 519 15,759 8,081 38,135 15,335 3,661 15,495 15,495 15,495 15,495 6301 - OTHER EXPENDITURES 0 6300 - TOTAL OTHER EXPENDITURES 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 223,501 0 0 0 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 20,000 118,512 0 120,105 120,105 140,390 140,390 7101 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 120,105 140,390 140,390 7100 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 120,105 140,390 140,390 224,370 63,906 92,785 58,135 133,847 3,933 135,600 135,600 155,885 155,885 Note: Beginning with the 2018 budget this is a newly funded budget to account for Apple Valley's share of the Joint Powers Fund and local programing Prior to 2018 the activity was accounted for in another fund The prior amounts are shown for prior years are for comparison purposes only. City of Apple Valley Department Expense Summary Budget Years (2018-2019) CABLE SPECIAL REVENUE FUND - NON PEG 271 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT __: CABLE TV SPECIAL REVENUE FUND NON PEG COMPANY _____ CABLE TV FRANCHISE FEE FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6210 OFFICE SUPPLIES Misc.375 350 350 350 350 350 350 350 (25) Total 350 350 350 350 350 350 350 350 6211 SMALL TOOLS & EQUIPMENT Misc.75 70 70 70 70 70 70 70 (5) Total 70 70 70 70 70 70 70 70 6215 EQUIPMENT - PARTS Misc.150 140 2,000 500 2,000 2,000 500 500 (10) Total 140 140 2,000 500 2,000 2,000 500 500 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc.300 275 275 275 275 275 275 275 (20) Total 280 275 275 275 275 275 275 275 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable)3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Park and Rec Comm Meetings 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Webcasting Fee 7,000 8,000 8,340 8,500 8,500 8,500 8,500 8,500 Award apps/ peer reviews Total 24,150 37,000 12,340 12,500 12,500 12,500 12,500 12,500 6265 REPAIRS - EQUIPMENT 450 300 300 1,800 300 300 1,800 1,800 (70) Total 380 300 300 1,800 300 300 1,800 1,800 7110 TRANSFER TO CABLE TV FUND Apple Valley's share of Joint Powers 20,000 20,000 118,512 115,257 120,105 120,105 140,390 140,390 Total 20,000 20,000 118,512 115,257 120,105 120,105 140,390 140,390 TOTAL EXPENSES 45,370 58,135 133,847 130,752 135,600 135,600 155,885 155,885 Note: Beginning with the 2018 budget this is a newly funded budget to account for Apple Valley's share of the Joint Powers Fund and local programing Prior to 2018 the activity was accounted for in another fund The prior amounts are shown for prior years are for comparison purposes only. 272 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY Cable TV Capital Projects Fund DESCRIPTION OF ACTIVITY This fund was established to account for the payment of Apple Valley’s share of the Cable Commission non-capital operating expenses. This fund was used to transfer General Fund monies to pay the remaining portion of the Cable Commission budget as well as to pay for Apple Valley specific cable expenses. The City began dedicating annual franchise fee payments received in excess of budgeted amounts included in the General Fund budget as the revenue source for this fund. There are no restrictions on how the franchise fee revenues are used. PEG revenues are now restricted to capital expenditure and are segregated in a separate Special Revenue Fund. The balance in this fund came from collections received prior to the most recent franchise agreement and is available to be appropriated for other needs unrelated to capital needs of the Cable System. MAJOR OBJECTIVES FOR 2018 and 2019 1. Provide funding for cooling unit for server room that will now contain cable commission head-end equipment. 2. Provide funding for replacement and upgrade of analog surveillance cameras at Municipal Center and Community Center. Summary Budget Department 81- Cable Special Revenue Fund 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Excess Franchise Revenues 206,269 172,257 182,347 100,000 100,000 - Investment Earnings 7,768 4,533 4,788 1,910 1,910 6,750 5,250 214,037 176,790 187,135 101,910 101,910 6,750 5,250 Expenditures: Salaries & Wages 342 617 587 - - - - Emp. Benefits 8 47 45 - - - - Supplies 78 2,212 1 835 2,695 - - Contractual Serv.441 13,335 8,080 37,000 12,340 - - Repairs & Maint.- 212 300 300 - - Capital outlay 223,501 - - - 110,000 - Transfers out - 47,483 84,072 20,000 118,512 - - Total 224,370 63,906 92,785 58,135 133,847 110,000 - Fund Balance Beginning of Year 341,226$ 330,893$ 443,777$ 443,777$ 487,552$ 455,615$ 352,365$ Revenues 214,037 176,790 187,135 101,910 101,910 6,750 5,250 Expenditures (224,370) (63,906) (92,785) (58,135) (133,847) (110,000) - End of Year 330,893 443,777 538,127 487,552 455,615 352,365 357,615 2018 and 2019 CAPITAL OUTLAY Back-up cooling unit for server room $ 35,000 Surveillance camera upgrades $ 75,000 $110,000 273 Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 342 617 587 253 6105 - SALARIES AND WAGES 342 617 587 253 6138 - MEDICARE 1 9 8 4 6139 - FICA 6 38 36 16 6125 - EMPLOYEE BENEFITS 8 47 45 19 6100 - TOTAL PERSONNEL SERVICES 350 664 632 272 6210 - OFFICE SUPPLIES 313 1 350 350 79 350 0 350 0 6211 - SMALL TOOLS & EQUIPMENT 16 0 0 70 70 0 70 0 70 0 6215 - EQUIPMENT-PARTS 1,846 0 140 2,000 108 2,000 0 500 0 6229 - GENERAL SUPPLIES 62 53 0 275 275 0 275 0 275 0 6205 - SUPPLIES 78 2,212 1 835 2,695 186 2,695 0 1,195 0 6235 - CONSULTANT SERVICES 130 13,335 8,080 37,000 12,340 3,475 12,500 0 12,500 0 6249 - OTHER CONTRACTUAL SERVICES 311 0 0 0 6230 - CONTRACTUAL SERVICES 441 13,335 8,080 37,000 12,340 3,475 12,500 0 12,500 0 6265 - REPAIRS-EQUIPMENT 212 0 300 300 0 300 0 1,800 0 6260 - REPAIRS AND MAINTENA 212 0 300 300 0 300 0 1,800 0 6200 - TOTAL OPERATING COSTS 519 15,759 8,081 38,135 15,335 3,661 15,495 0 15,495 0 6301 - OTHER EXPENDITURES 0 6300 - TOTAL OTHER EXPENDITURES 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 223,501 0 0 0 0 0 110,000 110,000 6701 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 110,000 110,000 6700 - TOTAL CAPITAL OUTLAY 223,501 0 0 0 0 0 110,000 110,000 7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 20,000 118,512 0 120,105 0 140,390 0 7101 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 0 140,390 0 7100 - TOTAL TRANSFERS 47,483 84,072 20,000 118,512 0 120,105 0 140,390 0 224,370 63,906 92,785 58,135 133,847 3,933 245,600 110,000 155,885 0 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CABLE CAPITAL PROJECTS FUND 274 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4930 103 4930 Future Capital Projects DESCRIPTION OF ACTIVITY The Future Capital Projects Fund was created to accumulate funds for the future replacement of City assets. The funding source for this fund is the amounts transferred from the General Fund that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year. Prior to 2013, an additional funding source was the receipt of any Market Value Homestead Credits the City received from the State. Recent legislation has been enacted that discontinues the Market Value Homestead Credit program as it has operated in previous years. It is not expected to be collected in future years. MAJOR OBJECTIVES FOR 2018 and 2019 During 2012, the City Council provided direction which included using the Future Capital Projects Fund to indirectly support the annual street maintenance program until 2017. Budgets up through 2017 provided this support by using resources to make the debt service payments on the 2004 Park Bonds until 2017, which is the final year of the 2004 park bond debt service. This strategy freed up levy capacity that was directed toward the annual street maintenance program. Beginning with the 2016 budget, support is being provided to the Municipal Building fund for building improvements. In 2016, the City Council took action to provide an interfund loan to Valleywood Golf Course for the replacement of the parking lot. It is expected that 2017 will see the completion of the trail work along County Road 42 originally budgeted in 2015 in the amount of $50,000. In 2018 and 2019 the Future Capital Projects Fund will fund initial plans to determine future facility needs of the fire department, the remaining payment on the election equipment, and support of the Municipal Building and the Road Improvement Funds. Identified in this 2018 budget is funding for city wide energy savings projects, of which the details are still be developed. Also identified in the 2019 budget are items identified in the Capital Improvement Program including a Cedar Avenue entrance monument and the reconstruction of the entrance road to the Western Service Center. Summary Budget Department - Future Capital Projects Fund 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Earnings 362,278 175,493 153,456 180,000 187,000 181,000 165,000 Interfund Loan repayment -2012 INTEREST 7,661 7,491 7,341 7,341 7,591 6,979 6,807 Interfund Loan repayment -2016 INTEREST - 440 411 383 Transfer from General Fund 1,320,000 1,475,000 1,650,000 - - - - 1,714,294 1,657,984 1,810,797 187,341 195,031 188,390 172,190 Expenditures: Capital outlay - Cedar Ave Monument - - - - - 60,000 Capital outlay- Fire Station Reconfiguration(s)- - - - - 500,000 - Capital outlay- CR 42 Trailwork - - 3,814 - - - - Voting Tabulating Equipment Replacement - - 27,939 - 27,939 27,940 - Reconstruction of Western Service Center Parkin - - - - - - 120,000 Transfer out - Ameresco Energy Project 346,450 - - - - 1,000,000 - Transfer out - Ice Arena Dehumid/Ceiling 31,018 - - - - - - Transfer out - Muni Bldg Fund - - 370,000 370,000 183,000 212,000 212,000 Transfer out - Street Maintenance Program - - - - 152,900 578,810 285,600 Transfer out - Park Bond Debt Service 960,000 960,000 960,000 960,000 960,000 - - Total 1,337,468 960,000 1,361,753 1,330,000 1,323,839 2,318,750 677,600 Fund Balance Beginning of Year 13,151,914$ 13,528,740$ 14,226,724$ 14,226,724$ 14,675,768$ 13,546,960$ 11,416,600$ Revenues 1,714,294 1,657,984 1,810,797 187,341 195,031 188,390 172,190 Expenditures (1,337,468) (960,000) (1,361,753) (1,330,000) (1,323,839) (2,318,750) (677,600) End of Year 13,528,740 14,226,724 14,675,768 13,084,065 13,546,960 11,416,600 10,911,190 275 2018/19 Capital Outlay: Voting Equipment replacement $27,939 each year 2016 to 2018 2018 Capital Outlay: Fire Station Reconfiguration(s) 500,000 2019 Capital Outlay: Cedar Ave Entrance Monument $60,000 Reconstruct Western Service Center Entrance 120,000 Long Term - Interfund Loan Receivable 2012 - Clubhouse 2013 2014 2015 2016 2017 2018 2019 Beginning Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773 Interfund Loan Made - - - - - - - Interest Payment Received 7,829 7,661 7,491 7,341 7,151 6,979 6,807 Principal Payment Received 42,171 42,339 42,509 42,659 42,849 43,021 43,193 Ending Balance 1,915,150 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773 1,658,580 2016 - Parking Lot 2013 2014 2015 2016 2017 2018 2019 Beginning Balance - - - - 110,000 102,869 95,709 Interfund Loan Made - - - 110,000 - - - Interest Oayment Received - - - - 400 411 383 Principal Payment Received - - - - 7,131 7,160 7,188 Ending Balance - - - 110,000 102,869 95,709 88,521 Long Term - Interfund Loan Receivable (Combined) 2013 2014 2015 2016 2017 2018 2019 Beginning Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482 Interfund Loan Made - - - 110,000 - - - Principal Payment Received 42,171 42,339 42,509 42,659 49,980 50,181 50,381 Ending Balance 1,915,150 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482 1,747,101 276 City of Apple Valley Department Expense Summary Budget Years (2018-2019) FUTURE CAPITAL PROJECTS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6205 - SUPPLIES 0 0 0 0 6235 - CONSULTANT SERVICES 0 0 3,814 0 27,940 27,940 6230 - CONTRACTUAL SERVICES 0 0 3,814 0 27,940 27,940 6200 - TOTAL OPERATING COSTS 0 0 3,814 0 27,940 27,940 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 27,939 0 87,413 0 0 180,000 180,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 27,939 0 500,000 500,000 6701 - TOTAL CAPITAL OUTLAY 0 0 27,939 27,939 87,413 500,000 500,000 180,000 180,000 6700 - TOTAL CAPITAL OUTLAY 0 0 27,939 27,939 87,413 500,000 500,000 180,000 180,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 1,337,468 960,000 1,330,000 1,295,900 0 338,900 790,810 497,600 497,600 7101 - TOTAL TRANSFERS 1,337,468 960,000 1,330,000 1,295,900 0 338,900 790,810 497,600 497,600 7100 - TOTAL TRANSFERS 1,337,468 960,000 1,330,000 1,295,900 0 338,900 790,810 497,600 497,600 1,337,468 960,000 1,361,753 1,323,839 87,413 866,840 1,318,750 677,600 677,600 277 Future Capital Projects Fund (4930) 2018 Budget 2015 2016 2017 2018 2019 Source of Funds Actual Adopted Proposed Proposed Investment Earnings 204,000$ 153,456$ 187,000$ 181,000$ 144,000$ Valleywood Loan Repayment 50,000 50,000 50,000 50,000 50,000 Total Source of Funds 254,000$ 1,853,456$ 237,000$ 231,000$ 194,000$ Use of Funds Admin Cedar Avenue Entrance Monument 60,000$ Fire Fire Station Reconfiguration(s)500,000$ Police PD Garage at Muni Center Municipal Center Voting Machine Replacement 27,939$ 27,939$ 27,940$ Parks JCRP east new maintenance facility Public Works CR 42 / Redwood Pk Retaining Wall 3,814$ Reconstruct Western Service Center Entrance 120,000$ Other Transfer out - Ameresco Energy Project 1,000,000$ Transfer to Park Bond 960,000$ 960,000$ 960,000$ Transfer to Road Improvement Fund 126,900$ 578,810$ 285,600$ Transfer to Municipal Building Fund 370,000$ 214,500$ 212,000$ 212,000$ Total Use of Funds 960,000$ 1,361,753$ 1,329,339$ 2,318,750$ 677,600$ Net Change (706,000)$ 491,703$ (1,092,339)$ (2,087,750)$ (483,600)$ Beginning Cash Balance 13,571,077$ 12,286,422$ 12,778,125$ 11,685,786$ 9,598,036$ Ending Cash Balance 12,865,077$ 12,778,125$ 11,685,786$ 9,598,036$ 9,114,436$ 278 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION OF ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the City’s Capital Improvement Program. Street improvement practices are guided by the City’s pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance and Construction Allotments (City’s share of State gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, Electric Franchise Fee and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2018 and 2019: The major objective for this business unit is to complete the construction of the following projects in 2018 and 2019: 2018 Projects: Project Anticipated Contract Title Award Timeline 2018 Street & Utility Improvements: Spring 2018 Redwood Dr., Circle, St and Keller Lake Dr. “ Johnny Cake Ridge Rd “ 133rd & 134th St. and Courts “ Apple Valley 12th Addition Redwood Dr. / Whitney Pond Storm Bypass “ 2018 Street Overlay Resurfacing (various roads) Spring 2018 2018 Microsurfacing Project Summer 2018 2018 Cracksealing Project Summer 2018 2018 Trail overlay/resurfacing (various) Summer 2018 County Signal Design Along CSAH 42 County Signal Upgrades Along CSAH 31/46 CSAH 38 Road Widening 279 2019 Projects: Project Anticipated Contract Title Award Timeline 2019 Street & Utility Improvements: Spring 2019 Apple Valley 11th Addition North/South Surrey Trail 2019 Street Overlay Resurfacing (various roads) Spring 2019 2019 Microsurfacing Project Summer 2019 2019 Cracksealing Project Summer 2019 2019 Trail overlay/resurfacing (various) Summer 2019 County Signal Redo CSAH 42/JCRR County Signal Redo CSAH 42 PERSONNEL / STAFFING Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None Summary Budget Department 74, Business Unit 2025 Road Improvement Fund 2014 2015 2016 2017 2018 2019 Adopted Adopted Adopted Adopted Proposed Proposed Revenue: Transfer from General Fund (prop tax support)2,855,000 2,940,000 3,028,200 3,332,100 3,417,000 3,417,000 Transfer from Future Capital Project Fund - - - 152,900 578,810 285,600 Water Utility Fund Support 475,000 603,000 1,371,000 1,100,000 1,085,000 1,263,000 Sewer Utility Fund Support 500,000 520,000 1,210,000 700,000 1,060,000 1,220,000 Stormwater Utility Fund Support 250,000 395,000 195,000 450,000 557,000 951,600 Other Fund Support - - 25,000 25,000 - - State Aid (MSA)2,090,000 1,200,000 1,829,350 540,000 3,066,500 1,754,000 Tax Increment (existing)- - 600,000 - - - Special Assessments - - 792,580 - 125,000 675,000 Other Entity / Gov't share - - 40,000 96,000 125,000 49,000 6,170,000 5,658,000 9,091,130 6,396,000 10,014,310 9,615,200 Expenditures: Contractual Serv.525,000 435,000 460,000 440,000 - - Capital outlay 5,993,000 5,223,000 8,631,130 5,956,000 10,014,310 8,577,400 Total Exp 6,518,000 5,658,000 9,091,130 6,396,000 10,014,310 8,577,400 Net addition to (use of) Road Imp. Fund Balance (348,000) - - - - 1,037,800 280 City of Apple Valley Department Expense Summary Budget Years (2018-2019) ROAD IMPROVEMENT Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6205 - SUPPLIES 0 0 0 0 6231 - LEGAL SERVICES 0 1,016 0 0 6234 - CITY ENGINEER CONSULTANT SERV 340,485 335,000 200,000 0 6235 - CONSULTANT SERVICES 85,354 195,702 336,225 440,000 135,909 0 0 0 0 6239 - PRINTING 1,477 1,729 1,699 0 6249 - OTHER CONTRACTUAL SERVICES 33,376 49,738 9,012 0 6230 - CONTRACTUAL SERVICES 460,692 583,185 546,936 440,000 135,909 0 0 0 0 6269 - REPAIRS-OTHER 3,487 0 6260 - REPAIRS AND MAINTENA 0 0 3,487 0 6277 - MILEAGE/AUTO ALLOWANCE 748 0 6270 - TRNG/TRAVL/DUES/UNIF 748 0 6200 - TOTAL OPERATING COSTS 460,692 583,185 551,171 440,000 135,909 0 0 0 0 6399 - OTHER CHARGES 0 0 4,545 0 6301 - OTHER EXPENDITURES 0 0 4,545 0 6300 - TOTAL OTHER EXPENDITURES 0 0 4,545 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 1,871 53,154 0 5,956,000 37,035 10,014,268 10,014,310 8,577,431 8,577,400 6701 - TOTAL CAPITAL OUTLAY 1,871 53,154 0 5,956,000 37,035 10,014,268 10,014,310 8,577,431 8,577,400 6700 - TOTAL CAPITAL OUTLAY 1,871 53,154 0 5,956,000 37,035 10,014,268 10,014,310 8,577,431 8,577,400 6810 - CONSTRUCTION IN PROGRESS 6,090,607 3,832,782 4,138,695 931,079 6801 - TOTAL CONSTRUCTION COSTS 6,090,607 3,832,782 4,138,695 931,079 6800 - TOTAL CONSTRUCTION COSTS 6,090,607 3,832,782 4,138,695 931,079 7120 - ADMINISTRATIVE FEE-CONSTRUCTIO 0 0 300 486 7101 - TOTAL TRANSFERS 0 0 300 486 7100 - TOTAL TRANSFERS 0 0 300 486 6,553,170 4,469,122 4,694,712 6,396,000 1,104,509 10,014,268 10,014,310 8,577,431 8,577,400 281 DEPT 74: ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4229 REVENUE Road Improvement - Transfer from General Fund 2,940,000 3,028,200 3,332,100 3,332,100 3,317,000 3,417,000 3,417,000 3,417,000 Future Capital Project Fund - - 152,900 152,900 126,900 578,810 285,600 285,600 Water Utility - Annual Street Improv.603,000 1,371,000 1,100,000 1,100,000 1,085,000 1,085,000 1,263,000 1,263,000 Sanitary Utility - Annual Street Improv.520,000 1,210,000 700,000 700,000 1,060,000 1,060,000 1,220,000 1,220,000 Storm Drainage - Annual Street Improv 395,000 195,000 450,000 450,000 557,000 557,000 951,600 951,600 Street Light Utility - 25,000 25,000 25,000 Other Funds Total Transfers 4,458,000 5,829,200 5,760,000 5,760,000 6,145,900 6,697,810 7,137,200 7,137,200 Special Assessments - Street Improv.- 792,580 125,000 125,000 675,000 675,000 County/Other Entity Cost Participation - 40,000 96,000 96,000 125,000 125,000 49,000 49,000 MSA Maintenance 450,000 450,000 540,000 540,000 566,500 566,500 583,000 583,000 MSA Construction 750,000 1,379,350 2,500,000 2,500,000 1,171,000 1,171,000 Intergovernmental 1,200,000 2,661,930 636,000 636,000 3,316,500 3,316,500 2,478,000 2,478,000 Total 5,658,000 9,091,130 6,396,000 6,396,000 9,462,400 10,014,310 9,615,200 9,615,200 6235 CONSULTANT SERVICES City Street Project Eng, Legal, Testing, Inspection 435,000 460,000 440,000 440,000 - - - - Subtotal (these costs included below in project costs for '18/19))435,000 460,000 440,000 440,000 - - - - 6735 CAPITAL OUTLAY - IMPROVEMENTS 2019 Projects Apple Valley 11th - - - - - - 3,947,031 3,947,000 No. & So. Surrey Tr.- - - - - - 2,120,400 2,120,400 Street Overlay / resurfacing - - - - - - 400,000 400,000 County Signal Redo CSAH 42/JCRR - - - - - - 250,000 250,000 County Signal Redo CSAH 42 - - - - - - 1,196,000 1,196,000 Trail Resurfacing - - - - - - 81,000 81,000 2019 Microsurfacing Pave. Pres.- - - - - - 483,000 483,000 2019 Cracksealing Pave. Pres.- - - - - - 100,000 100,000 2018 Projects Redwood Dr. / Whitney Pond Storm Bypass - - - - 200,000 200,000 - - Redwood Dr. Circle,St. & Keller Lake Dr.- - - - 2,100,568 2,100,568 - - Apple Valley 12th - - - - 1,855,242 1,855,242 - - JCRR, Lapaz 2nd - - - - 3,043,000 3,043,000 - - 133rd St Ct/134th St Ct - - - - 1,045,000 1,045,000 - - Street Overlay / resurfacing - - - - 400,000 400,000 - - Trail Resurfacing - - - - 170,000 170,000 - - 2018 Microsurfacing Pave. Pres.- - - - 446,500 446,500 - - 2018 Cracksealing Pave. Pres.- - - - 120,000 120,000 - - Signal Install 147th/JCRR - - - - 250,000 250,000 - - County Signal Design Along CSAH 42 - - - - 154,000 154,000 - - County ATMS Signal Upgrades Along CSAH 31/46 - - - - 60,000 60,000 - - CSAH 38 Road Widening - - - - 170,000 170,000 - - 2017 Projects Palomino Hills 3rd and 4th Additions - 5,547,200 4,928,000 4,928,000 - - - - 2017 Street Resurfacing/Overlay - -450,000 450,000 - - - - 2017 Microsurfacing Pave. Pres.- 178,000 178,000 - - - - 2017 Cracksealing Pave. Pres.- -225,000 225,000 - - - - Trail Resurfacing - -175,000 175,000 - - - - 2016 Projects Hamberg Ct - 106,000 - - - - - - 157th Street Extension - 1,636,930 - - - - - - 2016 Street Resurfacing - 142,000 - - - - - - Microsurfacing Pavement Preservation - 930,000 - - - - - - Crack Sealing - 100,000 - - - - - - Trail Maintenance & Resurfacing - 169,000 - - - - - - 2015 Projects Fountain Court 250,000 - - - - - - - Longridge 1st and 2nd Neighborhood Reconstruct 1,730,000 - - - - - - - Pinecrest/Sunshine Estates Reconstruction 1,402,000 - - - - - - - East Lot CMF Reconstruct 95,000 - - - - - - - 2015 Street Resurfacing 384,000 - - - - - - - Microsurfacing Pavement Preservation 715,000 - - - - - - - Crack Sealing 80,000 - - - - - - - Trail Maintenance & Resurfacing 32,000 - - - - - - - CSAH 38 Concrete Rehap (City Cost Share)35,000 - - - - - - - 2014 Projects Traffic Signal Recon Garden View / CR 42 150,000 - - - - - - - Traffic Signal Recon Pennock / CR 42 150,000 - - - - - - - Traffic Signal Recon Hayes / CR 42 135,000 - - - - - - - Traffic Signal Rehab Galaxie at 140th 65,000 - - - - - - - Subtotal 5,223,000 8,631,130 5,956,000 5,956,000 10,014,310 10,014,310 8,577,431 8,577,400 Total 5,223,000 8,631,130 5,956,000 5,956,000 10,014,310 10,014,310 8,577,431 8,577,400 TOTAL EXPENSES 5,658,000$ 9,091,130$ 6,396,000$ 6,396,000$ 10,014,310$ 10,014,310$ 8,577,431$ 8,577,400$ Revenue 5,658,000$ 9,091,130$ 6,396,000$ 6,396,000$ 9,462,400$ 10,014,310$ 9,615,200$ 9,615,200$ NET EXPENSES -$ -$ -$ -$ (551,910)$ -$ 1,037,769$ 1,037,800$ 282 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2018 and 2019 • Plan for a June 2018, Nordic trade/business development mission. • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the “Open to Business” small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Begin the master planning of the Mixed Business Campus (MBC) with the identified developer, Rockport LLC. • Facilitate repositioning and improvement of properties within the quadrants of CR42 and Cedar Avenue. • Manage City/EDA owned property until development. • With a fully occupied and updated old City Hall in 2017, apply a portion of lease revenues toward EDA business development initiatives. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Jobs added (perm. and const.) x 400 400 400 500 500 Open to Bus./AV Clients Served x 22 16 25 25 25 Summary Budget Department 93 EDA Operations Fund 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: County Grant - - 83,396 - - - - Redistribution of TIF 334,465 11 - - - - - Building Mgmt Fee - - - - - 50,000 50,000 Investment Earnings 24,888 16,734 15,301 2,100 1,860 1,500 1,500 359,353 16,745 98,697 2,100 1,860 51,500 51,500 Expenditures: Salaries & Wages 110 560 631 - - - - Contractual Serv.7,500 32,320 24,500 16,400 7,500 7,500 7,500 Training/Travel/Dues 11,388 10,592 10,175 30,100 30,450 31,250 12,650 Consultant Services/Other 794 - 800,000 - - - - Capital outlay - - 352,415 - - - - Total Expenditure 19,792 43,472 1,187,721 46,500 37,950 38,750 20,150 Fund Balance Beginning 913,035 1,252,596 1,225,869 1,225,869 136,845 100,755 113,505 Ending 1,252,596 1,225,869 136,845 1,181,469 100,755 113,505 144,855 2018 CAPITAL OUTLAY : None 283 City of Apple Valley Department Expense Summary Budget Years (2018-2019) EDA OPERATIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6111 - SALARY PART-TIME 102 520 520 416 6113 - OVERTIME-REGULAR EMPLOYEES 62 0 6105 - SALARIES AND WAGES 102 520 582 416 6138 - MEDICARE 1 8 8 6 6139 - FICA 6 32 36 26 6141 - PENSIONS-PERA 5 0 6125 - EMPLOYEE BENEFITS 8 40 49 32 6100 - TOTAL PERSONNEL SERVICES 110 560 631 448 6231 - LEGAL SERVICES 13,254 0 0 6234 - CITY ENGINEER CONSULTANT SERV 17,000 0 6235 - CONSULTANT SERVICES 7,500 10,380 7,500 7,500 7,766 7,500 7,500 7,500 7,500 6239 - PRINTING 83 0 0 6249 - OTHER CONTRACTUAL SERVICES 8,603 0 0 0 6230 - CONTRACTUAL SERVICES 7,500 32,320 24,500 7,500 7,766 7,500 7,500 7,500 7,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 713 92 0 0 6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,500 16,500 16,500 0 0 6278 - SUBSISTENCE ALLOWANCE 2,100 2,100 2,100 0 0 6280 - DUES & SUBSCRIPTIONS 10,675 10,500 10,175 11,850 10,175 12,650 12,650 12,650 12,650 6270 - TRNG/TRAVL/DUES/UNIF 11,388 10,592 10,175 30,450 10,175 31,250 31,250 12,650 12,650 6200 - TOTAL OPERATING COSTS 18,888 42,913 34,675 37,950 17,941 38,750 38,750 20,150 20,150 6310 - RENTAL EXPENSE 500 0 0 0 6397 - DEVELOPER ASSISTANCE 800,000 0 6399 - OTHER CHARGES 294 0 0 0 6301 - OTHER EXPENDITURES 794 0 800,000 0 6300 - TOTAL OTHER EXPENDITURES 794 0 800,000 0 6810 - CONSTRUCTION IN PROGRESS 352,415 0 6801 - TOTAL CONSTRUCTION COSTS 352,415 0 6800 - TOTAL CONSTRUCTION COSTS 352,415 0 19,792 43,472 1,187,721 37,950 18,389 38,750 38,750 20,150 20,150 284 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3212 COMPANY 3210: EDA OPERATIONS 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Miscellaneous - MCCD 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Ordinance/MB Campus 40,000 Downtown Plan (CDA Match) Financial Advisor fees Total 47,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Study 8,900 Forgivable Loan - UPONOR Total - 8,900 - - - - - - 6276 SCHOOL/CONF/EXP - OTHER Economic Development-UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16,500 16,500 16,500 - 16,500 16,500 - - Total 16,500 16,500 16,500 - 16,500 16,500 - - 6278 SUBSISTANCE ALLOWANCE Economic Development-UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2,100 2,100 2,100 - 2,100 2,100 - - Total 2,100 2,100 2,100 - 2,100 2,100 - - 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Greater MSP 10,000 10,000 10,350 10,350 10,350 10,350 10,350 10,350 Sister City 800 800 800 800 800 Total 10,000 11,500 11,850 12,650 12,650 12,650 12,650 12,650 6740 Capital Outlay Central Village Parking Lot Total - - - - - - - - Total Net of Personnel 76,100 46,500 37,950 20,150 38,750 38,750 20,150 20,150 TOTAL EXPENSES 76,100$ 46,500$ 37,950$ 20,150$ 38,750$ 38,750$ 20,150$ 20,150$ 285 Notes: 286 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2090 80 2092 Partners in Education Building Fund DESCRIPTION OF ACTIVITY The Partners in Education Building Fund accounts for the operations of the former City Hall property. The City currently leases the property to the St. Mary’s University as an education facility. This lease will expire at the end of 2018 and the City expects the use to continue into the future and is currently pursuing an additional tenant. Background In 2001, the City moved its operations to the Municipal Center location and vacated the former City Hall property. As the City did not have an immediate use for the property, but was also sensitive to the type of new use of the property, the City chose to rent the property. The City continues to have obligations to maintain the facility for the tenant. The building was constructed in a series of additions and renovations over the years, so the infrastructure systems within the building vary from area to area and are not of uniform age or design. Source of Funds The fund receives its revenues from two primary sources—rents received from the tenant and investment earnings. MAJOR OBJECTIVES FOR 2018 and 2019 Secure an additional tenant for the current unused space. Summary Budget Department 80 - Partners in Education Building Fund 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Projected Proposed Proposed Revenue: Rents 139,750$ 129,000$ 129,000$ -$ 131,580$ 246,600$ 246,600$ Investment Earnings 17,733 9,382 7,958 - 11,865 5,285 3,732 157,483 138,382 136,958 - 143,445 251,885 250,332 Expenditures: Salaries & Wages 4,976 91 - - - - - Emp. Benefits 726 13 - - - - - Supplies 252 - 31 - 50 50 50 Contractual Serv.48,706 33,386 34,556 - 36,700 86,750 87,850 Utilities 33,376 26,463 22,779 - 30,300 31,200 32,090 Repairs & Maint.28,166 24,358 20,655 - 26,900 27,750 28,590 Other Exp.30 55 130 - 130 130 130 Capital outlay - - - - 560,000 120,000 50,000 Total 116,232 84,366 78,151 - 654,080 265,880 198,710 Cash Balance Beginning of Year 631,840$ 678,067$ 732,174$ -$ 790,981$ 280,346$ 266,351$ Revenues 157,483 138,382 136,958 - 143,445 251,885 250,332 Expenses (116,232) (84,366) (78,151) - (654,080) (265,880) (198,710) Addback Depreciation Exp 4,976 91 - - - - - End of Year 678,067$ 732,174$ 790,981$ -$ 280,346$ 266,351$ 317,973$ Note: budgets were not adopted prior to the 2018 /19 budget year. The 2017 budget amounts above were presented for comparison. 287 CAPITAL OUTLAY 2017 Projected 2018 2019 Boiler & HVAC $ 260,000 $ - $ - Bathroom Improvements 20,000 Tenant Startup 20,000 Re-Siding & Painting 80,000 Regrade / Landscaping 80,000 Roof Repairs 50,000 50,000 50,000 Sidewalk & Pavement 50,000 Carpet 25,000 Fire Sprinkler Protection 45,000 $ 560,000 $ 120,000 $ 50,000 288 City of Apple Valley Department Expense Summary Budget Years (2018-2019) PARTNERS IN EDUCATION Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 4,976 91 0 0 6105 - SALARIES AND WAGES 4,976 91 0 0 6138 - MEDICARE 69 1 0 0 6139 - FICA 296 5 0 0 6141 - PENSIONS-PERA 361 7 0 0 6125 - EMPLOYEE BENEFITS 726 13 0 0 6100 - TOTAL PERSONNEL SERVICES 5,703 105 0 0 6211 - SMALL TOOLS & EQUIPMENT 124 0 0 0 6229 - GENERAL SUPPLIES 128 0 31 0 50 50 50 50 6205 - SUPPLIES 252 0 31 0 50 50 50 50 6231 - LEGAL SERVICES 2,000 0 0 0 6235 - CONSULTANT SERVICES 0 0 893 0 50,000 50,000 50,000 50,000 6237 - TELEPHONE/PAGERS 658 834 775 422 850 850 880 880 6240 - CLEANING SERVICE/GARBAGE 17,879 18,905 17,246 7,273 23,500 23,500 24,200 24,200 6249 - OTHER CONTRACTUAL SERVICES 28,168 13,646 15,643 7,067 12,400 12,400 12,770 12,770 6230 - CONTRACTUAL SERVICES 48,706 33,386 34,556 14,762 86,750 86,750 87,850 87,850 6255 - UTILITIES-ELECTRIC 20,091 19,881 16,556 7,918 22,700 22,700 23,380 23,380 6256 - UTILITIES-NATURAL GAS 12,396 6,241 5,908 5,587 8,100 8,100 8,300 8,300 6257 - UTILITIES-PROPANE/WATER/SEWER 889 341 315 148 400 400 410 410 6250 - UTILITIES 33,376 26,463 22,779 13,653 31,200 31,200 32,090 32,090 6265 - REPAIRS-EQUIPMENT 0 38 243 0 350 350 360 360 6266 - REPAIRS-BUILDING 28,166 24,320 20,412 5,316 27,400 27,400 28,230 28,230 6260 - REPAIRS AND MAINTENA 28,166 24,358 20,655 5,316 27,750 27,750 28,590 28,590 6200 - TOTAL OPERATING COSTS 110,499 84,208 78,021 33,730 145,750 145,750 148,580 148,580 6330 - SALES/USE TAX 30 0 0 0 6399 - OTHER CHARGES 55 130 110 130 130 130 130 6301 - OTHER EXPENDITURES 30 55 130 110 130 130 130 130 6300 - TOTAL OTHER EXPENDITURES 30 55 130 110 130 130 130 130 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 120,000 120,000 50,000 50,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 120,000 120,000 50,000 50,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 120,000 120,000 50,000 50,000 116,232 84,367 78,151 33,840 265,880 265,880 198,710 198,710 289 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 80: PARTNERS IN EDUCATION COMPANY 2090: OLD CITY HALL / PARTNERS IN EDUCATION JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION Actual Actual COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND SALARIES 6110 Regular Employees 91 6138 Medicare 1 6139 FICA 5 6141 Pension - PERA 7 Total 104 - - - - - - - 6229 GENERAL SUPPLIES 31 50 50 50 50 50 Total - 31 - 50 50 50 50 50 6231 LEGAL 892 Total - 892 - - - - - - 6237 TELEPHONE Phone 835 775 800 850 850 880 880 Total 835 775 - 800 850 850 880 880 6235 CONSULTANT SERVICES Building Mgmt Fee 50,000 50,000 50,000 50,000 Total - - - - 50,000 50,000 50,000 50,000 6240 C. SERVICE/GARBAGE REMOVAL Cleaning 16,200 16,200 22,100 22,100 22,100 22,760 22,760 Carpet Cleaning 1,374 - - - - - Garage Door repair 285 - - - - Trash Service 1,046 1,046 1,400 1,400 1,400 1,440 1,440 Total 18,905 17,246 - 23,500 23,500 23,500 24,200 24,200 6249 OTHER CONTRACTUAL SERVICES Pest Control 1,936 1,507 1,600 1,600 1,600 1,650 1,650 Mowing 5,400 4,350 4,700 4,700 4,700 4,840 4,840 Snow removal 6,310 5,640 6,100 6,100 6,100 6,280 6,280 HVAC/Elec repairs 4,146 - - - - - Total 13,646 15,643 - 12,400 12,400 12,400 12,770 12,770 6255 UTILITIES - ELECTRIC Electric 19,881 16,556 22,000 22,700 22,700 23,380 23,380 Total 19,881 16,556 - 22,000 22,700 22,700 23,380 23,380 6256 UTILITIES - NATURAL GAS Natural Gas 6,241 5,908 7,900 8,100 8,100 8,300 8,300 Total 6,241 5,908 - 7,900 8,100 8,100 8,300 8,300 6257 UTILITIES - OTHER Water and Sewer 341 315 400 400 400 410 410 Total 341 315 - 400 400 400 410 410 6265 REPAIRS - EQUIPMENT Fire Sprinkler testing 243 300 350 350 360 360 Misc Repairs 38 Total 38 243 - 300 350 350 360 360 6266 REPAIRS - BUILDINGS Door Lock repairs and changeover 4,684 - Roof Repairs 641 1,100 1,200 1,200 1,200 1,240 1,240 Plumbling 665 700 700 700 720 720 Misc Repairs 426 200 300 400 400 410 410 HVAC /Boiler Maintenance Agmt 12,391 12,143 12,800 13,200 13,200 13,600 13,600 HVAC / Boiler repairs 6,029 6,304 11,600 11,900 11,900 12,260 12,260 Fire Sprinkler testing (in 6265)150 Total 24,321 20,412 - 26,600 27,400 27,400 28,230 28,230 6399 OTHER CHARGES Boiler License 55 130 130 130 130 130 130 Total 55 130 - 130 130 130 130 130 6740 CAPITAL OUTLAY - OTHER ITEMS Boiler & HVAC 260,000 Fire Sprinkler Protection 45,000 45,000 Bathroom Improvements 20,000 Tenant Startup 20,000 Re-Siding & Painting 80,000 Landscape / Regrade 80,000 Roof / Gutter Repairs 50,000 50,000 50,000 50,000 50,000 Sidewalk & Pavement 50,000 Carpet 25,000 25,000 Total - - - 560,000 120,000 120,000 50,000 50,000 Total - - - - - - - - Total Net of Personnel 84,263 78,151 - 654,080 265,880 265,880 198,710 198,710 TOTAL EXPENSES 84,367$ 78,151$ -$ 654,080$ 265,880$ 265,880$ 198,710$ 198,710$ 290 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 7400 105 7400”s Vehicle & Equipment Replacement Fund DESCRIPTION OF ACTIVITY The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing mechanism for the systematic replacement of vehicles in the City’s Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The revenue source for the fund includes an annual inter-fund charge for vehicles and equipment in the program, proceeds from trade-ins and equipment sales for those items covered by the program, into the addition to interest earnings. As the program is phased in, initially only the following departments are included in the program; Code Enforcement/Community Development, Building Inspections, Engineering, Police, Fire, and Fleet, in 2016, the Parks Department was added to the VERF Program and with this 2018 Budget the Streets Department will be added. SCOPE The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by operations accounted for as a governmental fund (i.e. it does not include enterprise funds). How the VERF Works The VERF serves as a financing mechanism and each department is responsible for the management of their departments VERF account. • Vehicles and Equipment not included in the VERF program are not to be replaced through the use of VERF funds. • The initial funding of the VERF comes from a combination of the existing equipment fund and the Closed GO bond Fund. • A separate account will be used to maintain a balance by department area for the participating departments; Code Enforcement/Community Development, Building Inspections, Engineering, Police, and Fire, Park Maintenance and Street Maintenance.. • Replacements are limited to replacement of same kind of equipment, additional costs for upgrades and additional features beyond the replacement equipment are funded by the operating department within the operating budget. If equipment to outfit a vehicle is intended to be funded through the use of the VERF, the cost for the outing should be included in the estimated replacement cost. • The annual charge is calculated each year and is equal to the estimated replacement cost divided by the replacement cycle of the vehicle. • The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet additions. • Additions to the fleet are intended to be funded in the operating department’s budget, and once purchased the asset are transferred to the VERF. 291 Budget Process • The VERF along with the listing of covered vehicles will be included in the annual Capital Improvements Program as well included in the annual operating budget as an internal service fund. • The vehicles included in the program will be scheduled based on the City Council adopted vehicle replacement schedule. Replacements each year will be based on recommendations provided to the Fleet Manager from each operating department. Each year’s vehicle and equipment replacements are subject to the annual budgeting process for inclusion in the City Administrator’s recommended budget and will be included as a separate section of the annual Capital Improvements Program. • The VERF annual budget will include a calculation of the annual charge for each vehicle in the program to be included in each department’s operating budget. • The assets and subsequent depreciation are recorded in the VERF-Internal Service Fund. • A minimum reserve level in the VERF fund is to be maintained at a minimum level where the 10 year projected balance remains positive at each year. In the event that reserve levels are projected to fall below this minimum the annual charge will be adjusted by a fund shortage factor. MAJOR OBJECTIVES FOR 2018 and 2019 The identified replacements that are proposed to be funded from the equipment fund are listed below. Summary Budget Department 105 - Vehicle & Equipment Replacement Fund 2014 2015 2016 2017 2018 2019 Adopted Adopted Adopted Adopted Proposed Proposed Revenue: VERF Interfund Charges 473,492$ 494,250$ 716,355$ 736,580$ 969,180$ 1,048,460$ Sale Proceeds 30,000 41,500 76,500 72,500 100,000 95,000 Investment Earnings 1,440 8,120 9,135 7,735 14,410 12,475 Transfer from Closed GO Debt Fund 96,000 - 461,000 - 600,000 - 600,932 543,870 1,262,990 816,815 1,683,590 1,155,935 Expenses Depreciation 340,500 340,500 544,000 605,840 897,570 897,570 Capital outlay: Code Enforcement 24,500 - - - - - Police 170,000 193,000 65,000 80,975 94,000 327,600 Fire 82,000 495,000 530,000 240,000 621,900 73,500 Parks - - 513,600 506,500 271,100 285,700 Street Maintenance - - - - 513,900 330,700 Engineering - - - 27,500 - - PW Natural Resources - - - - - - CMF Shop - - - - - Bldg Inspections 21,250 - - - - - Total Capital outlay 297,750 688,000 1,108,600 854,975 1,500,900 1,017,500 Total 638,250 1,028,500 1,652,600 1,460,815 2,398,470 1,915,070 Cash Balance Beginning of Year -$ 303,182$ 159,052$ 313,442$ 275,282$ 457,972$ Revenues 600,932 543,870 1,262,990 816,815 1,683,590 1,155,935 Expenses (Net of Depreciation)(297,750) (688,000) (1,108,600) (854,975) (1,500,900) (1,017,500) End of Year 303,182$ 159,052$ 313,442$ 275,282$ 457,972$ 596,407$ 292 Capital Outlay: Unit Desc Life Cycle Acq Date Year Added Replace Year Original Price Purchase Price Trade Value Replace Cost 2018 Police 906 2010 Chev Impala 8 May-10 2010 2018 20,590 33,000 3,000 30,000 922 2011 Ford Crown Victoria 6 Jun-11 2012 2018 24,238 33,000 3,500 29,500 960 2011 GMC 1/2 Ton 4WD Pickup 7 Mar-11 2011 2018 24,500 28,000 5,000 23,000 94,000 11,500 82,500 Fire SCBA (412 packs / 120 Bottles)10 2008 2018 321,900 - 321,900 4995 Fire Rescue Response Truck (replaces 4995& 4987)2018 300,000 - 300,000 621,900 - 621,900 Park Maintenance 233 2003 Ford E-350 Van (Puppet Van)12 Mar-03 2003 2018 22,000 22,600 1,500 21,100 237 2008 Ford F350 1 Ton Dump 4x4 10 Apr-08 2008 2018 34,500 46,400 5,000 41,400 240 2008 Isuzu Trash Truck 10 Jun-08 2008 2018 70,233 89,900 8,000 81,900 248 2008 Ford F250 3/4 Ton Pickup 4wd 10 Jun-08 2008 2018 21,630 26,100 1,500 24,600 211 201 Toro Groundsmaster 6 Dec-11 2002 2018 76,600 86,100 5,000 81,100 271,100 21,000 250,100 Street Maintenance 314 2006 Sterling Dump Truck L7500 12 Oct-06 2006 2018 150,000 217,300 27,500 189,800 316 2008 Chev ¾ Ton Pickup (4-WD)10 Apr-08 2008 2018 20,755 34,900 7,000 27,900 344 2005 Sterling Dump Truck LT7500 (Tandem)12 Oct-06 2006 2018 135,000 230,600 30,000 200,600 328 1998 Daewoo Forklift 20 Jan-98 1998 2018 18,500 31,100 3,000 28,100 513,900 67,500 446,400 1,500,900 100,000 1,400,900 Unit Desc Life Cycle Acq Date Year Added Replace Year Original Price Purchase Price Trade Value Replace Cost 2019 Police 917 2013 Ford Explorer 6 Jun-12 2013 2019 32,550 37,900 4,000 33,900 919 2013 Ford Explorer 6 Jun-12 2013 2019 32,550 37,900 4,000 33,900 920 2014 Ford Explorer (K-9)5 Nov-13 2014 2019 24,216 41,000 4,000 37,000 800 Mhz Radios (purchase over 3 years)10 2008 2019 210,800 - 210,800 327,600 12,000 315,600 Fire Thermal Imagers 2012 2019 73,500 - 73,500 73,500 - 73,500 Park Maintenance 226 2009 Ford F250 3/4 Ton Pickup[10 Apr-09 2009 2019 17,391 27,200 1,500 25,700 201 2007 JD 5425 (4-WD) Tractor W/Cab & Loader 12 Jun-07 2007 2019 42,553 47,300 5,000 42,300 251 2005 New Holland TV145 Tractor w/ Snowblower 12 Jan-05 2005 2019 69,757 199,600 35,000 164,600 258 2013 Kawasaki Mule 6 Jun-13 2013 2019 10,000 11,600 1,500 10,100 285,700 43,000 242,700 Street Maintenance 319 2007 Sterling Dump Truck LT7500 (Tandem)12 Oct-07 2007 2019 163,550 236,400 30,000 206,400 302 1994 Model XA5905D Compressor 25 Jan-94 1994 2019 11,000 18,900 2,000 16,900 333 2004 JCB 520 Loadall Teles. Load Handler 15 Mar-04 2004 2019 44,368 75,400 8,000 67,400 330,700 40,000 290,700 1,017,500 95,000 922,500 293 City of Apple Valley Department Expense Summary Budget Years (2018-2019) VERF-VEH/EQ REPL FUND Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6610 - DEPRECIATION 156,842 183,068 176,914 181,525 93,960 135,015 135,015 6601 - TOTAL DEPRECIATION 156,842 183,068 176,914 181,525 93,960 135,015 135,015 6600 - TOTAL DEPRECIATION 156,842 183,068 176,914 181,525 93,960 135,015 135,015 6730 - CAPITAL OUTLAY-TRANSPORTATION 2,345 3,928 6,610 80,975 0 71,750 71,750 6701 - TOTAL CAPITAL OUTLAY 2,345 3,928 6,610 80,975 0 71,750 71,750 6700 - TOTAL CAPITAL OUTLAY 2,345 3,928 6,610 80,975 0 71,750 71,750 159,188 186,997 183,524 262,500 93,960 206,765 206,765 294 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 105 - VERF COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUES 4225 VERF CHARGES FROM: CODE ENFORCEMENT (7411)2,480 2,540 2,540 2,540 2,540 2,540 2,540 2,540 GEN GOVT BUILDINGS (7411)2,560 2,620 2,620 2,620 2,620 2,620 2,620 2,620 POLICE (7402)189,630 196,870 196,870 196,870 196,870 196,870 238,220 238,220 FIRE (7406)279,800 286,300 292,100 292,100 321,000 321,000 353,100 353,100 ENGINEERING (7421)4,640 4,760 10,000 10,000 10,250 10,250 10,250 10,250 PUBLIC WORKS (7426)4,340 4,450 4,450 4,450 4,450 4,450 4,500 4,500 CMF SHOP (7436)5,270 5,400 5,550 5,550 2,850 2,850 2,850 2,850 BLDG INSPECTIONS (7416)5,530 5,660 9,500 9,500 12,600 12,600 12,600 12,600 PARK MAINT (7431)- 207,755 212,950 212,950 231,000 231,000 236,780 236,780 STREET MAINT. (7441)185,000 185,000 185,000 185,000 Total 494,250 716,355 736,580 736,580 969,180 969,180 1,048,460 1,048,460 5010 INTEREST - - - - Total 8,120 9,135 7,735 7,735 13,870 14,410 12,475 12,475 8205 PROCEEDS FROM SALE/TRADE Total 36,500 76,500 72,500 72,500 100,000 100,000 95,000 95,000 TOTAL REVENUES 538,870 801,990 816,815 816,815 1,083,050 1,083,590 1,155,935 1,155,935 DEPRECIATION Total 340,500 544,000 605,840 605,840 897,570 897,570 897,570 897,570 6730 CAPITAL OUTLAY - VEHICLES CODE ENFORCEMENT (BU 7412)- - - - - - - - GEN GOVT BUILDINGS - - - - - - - - POLICE (BU 7402)193,000 65,000 80,975 80,975 94,000 94,000 327,600 327,600 FIRE (BU 7407)495,000 530,000 240,000 240,000 621,900 621,900 73,500 73,500 ENGINEERING (BU 7422)- 27,500 27,500 - - - - PUBLIC WORKS - - - - - - - CMF SHOP (BU 7435)- - - - - - - BLDG INSPECTIONS (BU 7417)- - - - - - - - PARKS MAINTENANCE (BU 7432)- 513,600 506,500 506,500 271,100 271,100 285,700 285,700 STREET MAINT. (BU 7442)513,900 513,900 330,700 330,700 Total 688,000 1,108,600 854,975 854,975 1,500,900 1,500,900 1,017,500 1,017,500 TOTAL EXPENSES 1,028,500$ 1,652,600$ 1,460,815$ 1,460,815$ 2,398,470$ 2,398,470$ 1,915,070$ 1,915,070$ 295 Notes: 296 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4000 71 4002 Municipal Building Fund DESCRIPTION OF ACTIVITY The Municipal Building Fund is being created to provide a financing mechanism for the systematic improvements of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the Future Capital Project Fund in an amount equal to the prior year’s interest earnings experienced in the Future Capital Projects Fund, in the addition to interest earnings. As the program is phased in, an inventory of long term building needs will be incorporated into the Capital Improvements Plan in order to prioritize these identified needs. SCOPE The Municipal Building Fund will be used for building and facility needs that extend the usefully life of the building and facility and is not intended to address ongoing maintenance items which will continue to be addressed in the individual operating budgets. MAJOR OBJECTIVES FOR 2018 and 2019 The identified replacements that are proposed to be funded from the municipal building fund are listed below under capital outlay. 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Transfer From General Fund 259,617$ -$ 171,500$ 171,500$ 176,000$ 381,000$ 186,000$ Transfer from Future Cap.Proj. Fund 332,000 - 370,000 370,000 214,500 212,000 212,000 Transfer from othher Funds 14,450 - 10,986 - - - - Investment Earnings 5,388 3,915 1,794 4,875 4,500 3,800 3,000 Refunds and Reimbursements 13,608 11,609 - - - - - 625,063 15,524 554,280 546,375 395,000 596,800 401,000 Expenses Capital outlay: 6715- Buildings 434,824 132,484 103,059 206,500 380,000 366,000 549,000 6740- Capital Outlay Other 259,619 33,860 46,697 25,000 80,000 200,000 150,000 - - - - Total 694,443 166,344 149,756 231,500 460,000 566,000 699,000 Fund Balance Beginning of Year 331,684$ 262,304$ 111,484$ 111,484$ 426,359$ 361,359$ 392,159$ Revenues 625,063 15,524 554,280 546,375 395,000 596,800 401,000 Expenses (694,443) (166,344) (149,756) (231,500) (460,000) (566,000) (699,000) Addback Depreciation Exp - - - - - - - End of Year 262,304$ 111,484$ 516,008$ 426,359$ 361,359$ 392,159$ 94,159$ NOTE: The city began budgeting this fund in 2016. 297 City of Apple Valley Department Expense Summary Budget Years (2018-2019) MUNICIPAL BUILDINGS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6235 - CONSULTANT SERVICES 6,200 1,001 0 0 6230 - CONTRACTUAL SERVICES 6,200 1,001 0 0 6266 - REPAIRS-BUILDING 6,980 0 0 0 6260 - REPAIRS AND MAINTENA 6,980 0 0 0 6200 - TOTAL OPERATING COSTS 13,180 1,001 0 0 6399 - OTHER CHARGES 670 0 0 0 6301 - OTHER EXPENDITURES 670 0 0 0 6300 - TOTAL OTHER EXPENDITURES 670 0 0 0 6715 - CAPITAL OUTLAY-BUILDINGS 13,286 0 13,219 380,000 90,171 590,000 366,000 509,000 549,000 6720 - CAPITAL OUTLAY-FURNITURE & FIX 22,771 -2,398 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 6,114 496 0 13,395 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 259,617 33,860 46,697 80,000 0 200,000 200,000 150,000 150,000 6701 - TOTAL CAPITAL OUTLAY 279,017 57,126 57,518 460,000 103,566 790,000 566,000 659,000 699,000 6700 - TOTAL CAPITAL OUTLAY 279,017 57,126 57,518 460,000 103,566 790,000 566,000 659,000 699,000 6810 - CONSTRUCTION IN PROGRESS 401,575 108,217 92,238 11,504 6801 - TOTAL CONSTRUCTION COSTS 401,575 108,217 92,238 11,504 6800 - TOTAL CONSTRUCTION COSTS 401,575 108,217 92,238 11,504 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 694,441 166,345 149,756 460,000 115,070 790,000 566,000 659,000 699,000 298 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT: 71 CAPITAL BLDGS (4000) COMPANY 4000: GOVERNMENT BUILDINGS JDE 2016 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED REQUEST RECOMMEND REQUEST RECOMMEND REQUEST RECOMMEND 6715 Capital Outlay Buildings Muni Center Bathroom Counter Repl - 10,000 Municipal Center - Phone System Municipal Center - Window Repairs Municipal Center PD HVAC phase 1 60,000 Ameresco Municipal Center- PD Training Room 56,000 56,000 Municipal Center - Recarpet 200,000 200,000 Municipal Center - PD Boilers 250,000 Ameresco Municipal Center - PD HVAC Phase 2 60,000 Ameresco Municipal Center - PD open Office Panels 75,000 75,000 Municipal Center - PD Recarpet 150,000 150,000 Municipal Center - Basement Office Expansion Municipal Center - Muni Center Roof Replacement AVFAC Bathhouse floor refinish 40,000 AVFAC Building ReRoofing 45,000 55,000 55,000 AVFAC AVFAC Refractor Boilers 14,000 Ameresco CMF HVAC Rehab 85,000 CMF exterior Door replacement 6,500 CMF Rehab Street Forman Offices 7,500 CMF vehicle storage bldg floor rehab - 32,500 CMF Replace Last Roof Section 30,000 CMF HVAC Control Upgrade 30,000 - CMF North & West Lot chip seal 15,000 15,000 CMF windows, doors, OH doors 16,000 16,000 18,000 18,000 9,500 9,500 CMF restrooms 20,000 20,000 CMF overhead doors 22,000 22,000 CMF Streets/Shop roof 27,000 27,000 CMF CoRayVac program thermostat cntrl 6,000 6,000 CMF Hallway Tile 12,000 12,000 CMF Old Wash Bay Conversion 27,000 27,000 CMF - Street / Parks Bldg Unit heater 15,000 15,000 CMF Police Storage Bldg Unit Heater # 1 15,500 15,500 CMF Replace Vehicle Hoist Bay #3 26,000 26,000 CMF HVAC Units CMF Parks / Storage Bldg Unit # 1 Reroof Valley Middle 55,000 Reroof Teen Center - in 2023 in 2023 Teen Center Interior Painting - Teen Center Main Room Flooring 15,000 AVCC Lobby Improvements 25,000 AVCC Replace Boilers 60,000 Ameresco AVCC Replace Office Carpet 35,000 AVCC Front Counter Glass Enclosure 15,000 AVCC Lobby / Hallway Lighting 10,000 AVCC Repl Sport Court Flooring 100,000 AVCC Re-Roof Sport Court Gym AVCC Interior Painting 25,000 AVCC restroom/locker room flooring 100,000 100,000 AVCC restroom/locker room partitions 80,000 80,000 AVCC flooring various rooms 35,000 35,000 AVCC Hardwood Gym Curtain 45,000 45,000 AVCC - Locker Room flooring/fixtures 20,000 - AVCC - Sportcourt gym roof 100,000 100,000 AVCC - Sportcourt divider curtains 45,000 45,000 Senior Cntr interior painting high traffic 15,000 5,000 Senior Center -Building Upgrades 35,000 35,000 JCRP East Restroom facility 60,000 60,000 JCRP East Legion Roof 6,000 6,000 JCRP East Soccer Stadium Roof 6,000 6,000 Redwood - Boiler Replacement 20,000 Ameresco Redwood Community Room Improvements (over 2 yrs)20,000 20,000 20,000 Total 206,500 380,000 590,000 366,000 509,000 549,000 697,000 387,000 6740 AVCC Electronic Sign - CMF Signage 10,000 Redwood Remove diving board stand 15,000 AVFAC Diamond Brite Lap Lanes 80,000 AVFAC Pool Shell Repair AVFAC Slide Resurfacing 200,000 200,000 150,000 150,000 Total 25,000 80,000 200,000 200,000 150,000 150,000 - - Total Net of Personnel 231,500 460,000 790,000 566,000 659,000 699,000 697,000 387,000 TOTAL EXPENSES 231,500$ 460,000$ 790,000$ 566,000$ 659,000$ 699,000$ 697,000$ 387,000$ 299 Notes: 300 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5000 56, 57, 58 and 59 5005, 5025, 5065 5095 Liquor Operations DESCRIPTION OF ACTIVITY Liquor Operations exist in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. After control, we strive to provide the community the highest possible profit. The 2018/19 Budget request, and projected 2017 amounts, includes the addition of Sunday sales beginning in July 2017. Staff is projecting that the increased operational costs will be offset by organic sales growth. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Amended Proposed Proposed Item 2014 2015 2016 2017 2017 2018 2019 AV Gross Profit % For comparison: Metro Average Gross Profit 29.0%* 25.9%* 28.8%* 25.3%* 29.3% 27.0% 28.4% 28.4% 28.4 AV Net Operating Profit % (before transfers) Metro Avg. Net Op. Profit% 11.4%* 7.2%* 8.8%* 5.6%* 10.2% 3.6% Sales Transfer to General Fund * Numbers from the State Auditor’s Report, not available after 2015 9,292,224* 600,000* 8,480,414* 600,000* 8,726,877 630,000 7,862,000 630,000 9,027,000 630,000 9,337,000 630,000 9,516,000 630,000 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Liquor Operation Director 1 1 1 1 1 1 Liquor Store Manager 3 3 3 3 3 3 Assistant Store Manager 2 2 2 2 2 2 Lead Liquor Clerk 1 Temporary Status Personnel Schedule –(# hours) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Accounting Clerk PT 1,404 1,404 1350 1350 1350 1350 Lead Clerk PT 2,448 4,250 3650 3650 3650 3650 Cashier / Clerks 20,181 17,235 16125 16700 16700 16700 Supervisor PT 2,106 4,580 4038 3250 3250 3250 301 Summary Budget Business Unit - Liquor Combined 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Sales Revenue 9,292,224 8,473,330 8,726,877 8,420,600 7,862,000 9,337,000 9,516,000 Cost of Goods Sold 6,600,147 6,037,204 6,171,692 6,315,450 5,739,300 6,685,290 6,813,460 Gross Profit 2,692,077 2,436,126 2,555,185 2,105,150 2,122,700 2,651,710 2,702,540 29.0% 28.8% 29.3% 25.0% 27.0% 28.4% 28.4% Expenditures Salaries and Wages 760,311 759,772 762,272 826,305 836,600 863,095 901,635 Employee Benefits 200,612 212,092 221,975 229,925 241,165 255,285 266,955 Supplies 22,828 20,993 13,577 22,750 25,750 23,050 21,750 Contractual Services 28,356 30,193 27,429 39,585 39,485 38,100 34,460 Utilities 60,090 50,197 47,071 64,975 56,075 53,125 53,425 Repairs and Maint.9,285 36,164 36,956 49,129 30,433 27,335 29,430 Training/Travel/Dues 8,169 9,868 9,159 12,050 12,924 12,790 12,790 Other Expenditures 254,097 234,481 256,706 267,015 269,975 263,625 274,030 Visa M/C fees 135,356 122,451 126,097 127,000 122,000 138,000 142,000 Depreciation 133,075 141,335 136,546 175,700 150,500 146,600 140,600 Total Exp.1,612,179 1,617,546 1,637,788 1,814,434 1,784,907 1,821,005 1,877,075 Operating Income-before Transfers & Interest 1,079,898 818,580 917,397 290,716 337,793 830,705 825,465 Other Revenue (expense)(193) (46,326) (18,795) - - - - Interest Income 94,840 40,550 23,935 30,000 33,000 33,000 33,000 Transfers Out (600,000) (600,000) (630,000) (630,000) (630,000) (630,000) (630,000) Debt Service Interest (111,895) (64,812) (28,974) (30,000) (28,000) (22,600) (17,800) Net Income 462,650 147,992 263,563 (339,284) (287,207) 211,105 210,665 Net Position - Beginning of Year 4,615,810 5,078,460 4,780,752 4,780,752 5,044,315 4,757,108 4,968,213 Change in Accounting Principle (445,700) Net Position - End of Year 5,078,460 4,780,752 5,044,315 4,441,468 4,757,108 4,968,213 5,178,878 CAPITAL OUTLAY: 2018: Store #3 Exterior Marquee / Digital Sign $ 75,000 2019: None Debt Service Schedule: CITY OF APPLE VALLEY LIQUOR OPERATIONS Remaining Debt Service Requirements Rev. Bonds 2015 Total Annual Year Principal Interest 2017 235,000 27,288 262,288 2018 240,000 22,588 262,588 2019 *250,000 17,788 267,788 2020 *255,000 13,162 268,162 2021 *375,000 8,062 383,062 Note * - Bonds maturing in 2019 and after may be called beginning December 31, 2018. 302 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE MANAGEMENT Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 100,693 106,696 112,301 112,480 54,686 115,330 115,330 122,045 122,045 6111 - SALARY PART-TIME 21,199 23,474 25,187 25,865 12,253 26,515 26,515 27,270 27,270 6118 - VACATION PAY 670 2,601 3,892 0 6121 - INSURANCE CASH BENEFIT 724 699 720 0 360 6123 - SALARY-OTHER 3,440 7,225 7,225 6,175 6,175 6105 - SALARIES AND WAGES 123,286 133,469 142,099 141,785 67,298 149,070 149,070 155,490 155,490 6138 - MEDICARE 1,761 1,901 2,007 2,055 977 2,160 2,160 2,255 2,255 6139 - FICA 7,532 8,127 8,583 8,790 4,178 9,240 9,240 9,625 9,625 6141 - PENSIONS-PERA 8,853 9,763 10,311 10,635 5,020 11,180 11,180 11,660 11,660 6142 - WORKERS COMPENSATION 1,900 2,787 3,122 4,955 2,348 5,490 5,490 5,745 5,745 6143 - UNEMPLOYMENT COMPENSATION 360 4,362 120 1,720 6144 - LONG-TERM DISABILITY INSURANCE 270 277 306 320 104 335 335 350 350 6145 - MEDICAL INSURANCE 9,533 9,824 11,268 12,300 4,108 12,900 12,900 13,500 13,500 6146 - DENTAL INSURANCE 488 645 604 286 6147 - LIFE INSURANCE-BASIC 11 6 6 3 6148 - LIFE INSURANCE-SUPP/DEPEND 1,492 2,192 2,294 1,086 6125 - EMPLOYEE BENEFITS 32,199 39,882 38,622 39,055 19,829 41,305 41,305 43,135 43,135 6100 - TOTAL PERSONNEL SERVICES 155,486 173,352 180,722 180,840 87,127 190,375 190,375 198,625 198,625 6210 - OFFICE SUPPLIES 17 9 9 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 0 16 0 50 0 50 50 50 50 6205 - SUPPLIES 17 26 9 250 0 250 250 250 250 6231 - LEGAL SERVICES 1,972 0 0 6235 - CONSULTANT SERVICES 11,646 13,988 11,100 16,390 10,684 15,100 17,390 11,100 13,600 6239 - PRINTING 7,215 6,880 7,678 12,000 1,944 10,000 10,000 10,000 10,000 6230 - CONTRACTUAL SERVICES 18,861 22,840 18,778 28,390 12,628 25,100 27,390 21,100 23,600 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 15 53 35 190 20 190 190 190 190 6276 - SCHOOLS/CONFERENCES/EXP OTHER 514 709 776 1,600 1,493 1,650 1,650 1,650 1,650 6277 - MILEAGE/AUTO ALLOWANCE 811 688 533 1,150 213 1,000 1,000 1,000 1,000 6280 - DUES & SUBSCRIPTIONS 5,906 6,424 5,700 6,625 0 6,625 6,625 6,625 6,625 6281 - UNIFORM/CLOTHING ALLOWANCE 250 250 250 250 250 6270 - TRNG/TRAVL/DUES/UNIF 7,246 7,875 7,044 9,815 1,727 9,715 9,715 9,715 9,715 6200 - TOTAL OPERATING COSTS 26,124 30,741 25,831 38,455 14,355 35,065 37,355 31,065 33,565 6399 - OTHER CHARGES 7,708 7,975 10,262 11,290 6,131 10,500 11,640 10,500 12,130 6301 - OTHER EXPENDITURES 7,708 7,975 10,262 11,290 6,131 10,500 11,640 10,500 12,130 6300 - TOTAL OTHER EXPENDITURES 7,708 7,975 10,262 11,290 6,131 10,500 11,640 10,500 12,130 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 600,000 600,000 630,000 630,000 315,000 630,000 630,000 630,000 630,000 7101 - TOTAL TRANSFERS 600,000 600,000 630,000 630,000 315,000 630,000 630,000 630,000 630,000 7100 - TOTAL TRANSFERS 600,000 600,000 630,000 630,000 315,000 630,000 630,000 630,000 630,000 789,318 812,067 846,815 860,585 422,613 865,940 869,370 870,190 874,320 303 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 56: LIQUOR STORE MANAGEMENT - 5005 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 98,030 106,365 112,480 112,480 115,330 115,330 122,045 122,045 6111 Salaries - Parttime 24,610 25,225 25,865 25,865 26,515 26,515 27,270 27,270 6121 Insurance-Cash Benefit 6123 Salaries - Other 7,800 6,550 3,440 3,440 7,225 7,225 6,175 6,175 6138 Medicare 1,890 2,005 2,055 2,055 2,160 2,160 2,255 2,255 6139 FICA 8,085 8,565 8,790 8,790 9,240 9,240 9,625 9,625 6141 Pension - PERA 9,785 10,360 10,635 10,635 11,180 11,180 11,660 11,660 6142 Workers Compensation 2,800 3,105 4,955 4,955 5,490 5,490 5,745 5,745 6144 Long-term Disability Insurance 290 310 320 320 335 335 350 350 6145 Hospital & Life Insurance 12,000 12,600 12,300 12,300 12,900 12,900 13,500 13,500 Position Changes Total 165,290 175,085 180,840 180,840 190,375 190,375 198,625 198,625 6210 OFFICE SUPPLIES Miscellaneous 200 20 200 200 200 200 Total - - 200 20 200 200 200 200 6229 GENERAL SUPPLIES Various 50 20 50 50 50 50 Total - - 50 20 50 50 50 50 6235 CONSULTANT SERVICES Audit 13,000 13,000 13,390 11,100 11,100 13,390 11,100 13,600 PCI Compliance 3,000 3,000 - 4,000 4,000 - - Total 13,000 16,000 16,390 11,100 15,100 17,390 11,100 13,600 6239 PRINTING/PUBLISHING/ADVERTISING Advertising, Help wanted, etc 13,000 13,000 12,000 8,000 10,000 10,000 10,000 10,000 Total 13,000 13,000 12,000 8,000 10,000 10,000 10,000 10,000 6275 SCHOOL/CONF/EXP - LOCAL Chamber Meetings - - 40 25 40 40 40 40 Seminars 150 150 150 25 150 150 150 150 Total 150 150 190 50 190 190 190 190 6276 SCHOOL/CONF/EXP - OTHER MMBA conference 775 775 1,600 1,550 1,650 1,650 1,650 1,650 Total 775 775 1,600 1,550 1,650 1,650 1,650 1,650 6277 MILEAGE ALLOWANCE 1,150 1,150 1,150 800 1,000 1,000 1,000 1,000 Total 1,150 1,150 1,150 800 1,000 1,000 1,000 1,000 6280 DUES & SUBSCRIPTIONS MN Municipal Beverage Assn 5,000 5,700 5,700 5,700 5,700 5,700 5,700 5,700 Chamber Dues Council 925 925 925 925 925 925 925 925 Total 5,925 6,625 6,625 6,625 6,625 6,625 6,625 6,625 6281 UNIFORM/CLOTHING ALLOWANCE Clothing - - 250 200 250 250 250 250 Total - - 250 200 250 250 250 250 6399 OTHER CHARGES LOGIS 8,900 10,415 11,290 10,500 10,500 11,640 10,500 12,130 Total 8,900 10,415 11,290 10,500 10,500 11,640 10,500 12,130 7110 TRANSFER TO GENERAL FUND Operating Transfer 600,000 630,000 630,000 630,000 630,000 630,000 630,000 630,000 Total 600,000 630,000 630,000 630,000 630,000 630,000 630,000 630,000 Total Net of Personnel 642,900 678,115 679,745 668,865 675,565 678,995 671,565 675,695 TOTAL EXPENSES 808,190$ 853,200$ 860,585$ 849,705$ 865,940$ 869,370$ 870,190$ 874,320$ 304 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE #1 Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 114,549 119,150 129,255 133,915 67,122 137,275 137,275 143,480 143,480 6111 - SALARY PART-TIME 126,537 116,671 119,165 121,360 52,488 123,235 123,235 128,985 128,985 6112 - SALARY-SEASONAL TEMP 0 111 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 492 263 689 2,000 145 2,000 2,000 2,100 2,100 6114 - OVERTIME PART-TIME EMPLOYEES 3,538 4,655 2,393 5,000 791 5,000 5,000 5,100 5,100 6118 - VACATION PAY -1,845 -2,928 -18,627 0 6121 - INSURANCE CASH BENEFIT 724 699 720 0 360 6123 - SALARY-OTHER 0 0 0 6,285 0 10,205 10,205 10,710 10,710 6105 - SALARIES AND WAGES 243,996 238,620 233,595 268,560 120,906 277,715 277,715 290,375 290,375 6138 - MEDICARE 3,494 3,462 3,603 3,880 1,735 4,030 4,030 4,210 4,210 6139 - FICA 14,940 14,804 15,407 16,600 7,417 17,220 17,220 18,000 18,000 6141 - PENSIONS-PERA 17,716 18,057 18,856 20,080 9,041 20,830 20,830 21,780 21,780 6142 - WORKERS COMPENSATION 4,318 6,008 6,691 11,165 5,008 12,160 12,160 12,715 12,715 6144 - LONG-TERM DISABILITY INSURANCE 318 310 354 385 124 395 395 410 410 6145 - MEDICAL INSURANCE 25,642 22,693 25,349 27,360 10,621 28,800 28,800 30,180 30,180 6146 - DENTAL INSURANCE 1,790 1,936 1,936 1,000 6147 - LIFE INSURANCE-BASIC 25 12 12 0 6 6148 - LIFE INSURANCE-SUPP/DEPEND 104 133 139 66 6125 - EMPLOYEE BENEFITS 68,348 67,413 72,347 79,470 35,017 83,435 83,435 87,295 87,295 6100 - TOTAL PERSONNEL SERVICES 312,344 306,034 305,942 348,030 155,923 361,150 361,150 377,670 377,670 6210 - OFFICE SUPPLIES 83 90 330 500 0 400 400 400 400 6211 - SMALL TOOLS & EQUIPMENT 3,673 400 916 2,450 0 1,550 1,550 1,550 1,550 6212 - MOTOR FUELS/OILS 0 3 0 0 6215 - EQUIPMENT-PARTS 0 0 0 306 6229 - GENERAL SUPPLIES 7,579 8,251 4,688 8,500 3,183 8,000 8,000 8,000 8,000 6205 - SUPPLIES 11,335 8,744 5,935 11,450 3,489 9,950 9,950 9,950 9,950 6231 - LEGAL SERVICES 122 24 0 0 6238 - POSTAGE/UPS/FEDEX 0 0 0 50 0 50 50 50 50 6240 - CLEANING SERVICE/GARBAGE 1,092 1,074 1,245 1,575 606 1,575 1,575 1,575 1,575 6249 - OTHER CONTRACTUAL SERVICES 675 192 160 460 257 460 460 460 460 6230 - CONTRACTUAL SERVICES 1,890 1,290 1,405 2,085 862 2,085 2,085 2,085 2,085 6255 - UTILITIES-ELECTRIC 19,381 17,717 16,147 18,500 7,986 17,500 17,500 17,700 17,700 6256 - UTILITIES-NATURAL GAS 5,159 2,327 3,034 4,000 2,622 4,000 4,000 4,000 4,000 6257 - UTILITIES-PROPANE/WATER/SEWER 262 281 335 300 180 350 350 350 350 6250 - UTILITIES 24,802 20,324 19,517 22,800 10,788 21,850 21,850 22,050 22,050 6265 - REPAIRS-EQUIPMENT 1,170 4,831 2,747 4,264 1,866 3,764 3,765 4,897 4,900 6266 - REPAIRS-BUILDING 1,443 7,700 7,312 6,190 1,042 7,190 7,190 7,190 7,190 6269 - REPAIRS-OTHER 0 0 2,390 0 0 6260 - REPAIRS AND MAINTENA 2,613 12,531 12,449 10,454 2,908 10,954 10,955 12,087 12,090 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 15 8 100 0 100 100 100 100 6276 - SCHOOLS/CONFERENCES/EXP OTHER 533 0 0 0 6277 - MILEAGE/AUTO ALLOWANCE 178 253 377 300 93 400 400 400 400 6280 - DUES & SUBSCRIPTIONS 97 42 349 403 21 435 435 435 435 6281 - UNIFORM/CLOTHING ALLOWANCE 304 500 503 500 421 500 500 500 500 6270 - TRNG/TRAVL/DUES/UNIF 578 1,344 1,237 1,303 535 1,435 1,435 1,435 1,435 6200 - TOTAL OPERATING COSTS 41,218 44,233 40,542 48,092 18,582 46,274 46,275 47,607 47,610 6310 - RENTAL EXPENSE 177,295 153,809 172,509 180,000 93,062 180,000 180,000 187,000 187,000 6311 - INSURANCE-PROPERTY/LIABILITY 23,000 27,600 32,496 34,125 17,063 30,925 30,925 32,200 32,200 305 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE #1 Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6330 - SALES/USE TAX 133 0 0 0 6333 - GENERAL-CASH DISCOUNTS -37 -38 -36 -22 6351 - VISA/BANK CHARGES 63,573 56,966 58,019 55,000 29,674 62,000 62,000 64,000 64,000 6399 - OTHER CHARGES 5 0 0 0 6301 - OTHER EXPENDITURES 263,970 238,337 262,987 269,125 139,777 272,925 272,925 283,200 283,200 6300 - TOTAL OTHER EXPENDITURES 263,970 238,337 262,987 269,125 139,777 272,925 272,925 283,200 283,200 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6510 - LIQUOR 1,108,028 975,220 996,312 2,817,800 418,340 3,187,630 3,187,630 3,235,605 3,235,605 6520 - WINE 695,491 584,502 593,977 0 208,729 6530 - BEER 1,411,481 1,322,837 1,314,035 0 553,954 6540 - TAXABLE MISC FOR RESALE 35,122 35,457 44,651 0 19,591 6545 - NON-TAXABLE MISC FOR RESALE 28,138 29,318 28,917 0 13,479 6550 - FREIGHT ON RESALE MDSE 24,347 20,772 21,667 0 7,798 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,302,607 2,968,106 2,999,559 2,817,800 1,221,891 3,187,630 3,187,630 3,235,605 3,235,605 6500 - TOTAL EXPENDITURES 3,302,607 2,968,106 2,999,559 2,817,800 1,221,891 3,187,630 3,187,630 3,235,605 3,235,605 6610 - DEPRECIATION 14,612 16,149 16,652 22,000 8,950 19,100 19,100 19,100 19,100 6601 - TOTAL DEPRECIATION 14,612 16,149 16,652 22,000 8,950 19,100 19,100 19,100 19,100 6600 - TOTAL DEPRECIATION 14,612 16,149 16,652 22,000 8,950 19,100 19,100 19,100 19,100 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 3,970 3,530 0 0 0 6701 - TOTAL CAPITAL OUTLAY 3,970 3,530 0 0 0 6700 - TOTAL CAPITAL OUTLAY 3,970 3,530 0 0 0 3,938,721 3,576,389 3,625,682 3,505,047 1,545,124 3,887,079 3,887,080 3,963,182 3,963,185 306 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 1 4,500,000 4,117,700 3,860,000 4,343,000 4,452,000 4,452,000 4,519,000 4,519,000 COST OF GOODS SOLD 3,330,000 3,088,275 2,817,800 3,109,588 3,187,630 3,187,630 3,235,605 3,235,605 Gross Margin 1,170,000 1,029,425 1,042,200 1,233,412 1,264,370 1,264,370 1,283,395 1,283,395 SALARIES 6110 Regular Employees 111,075 121,350 133,915 133,915 137,275 137,275 143,480 143,480 6111 Salary-Parttime 126,705 133,885 121,360 121,360 123,235 123,235 128,985 128,985 6113 Overtime - Reg 2,000 2,000 2,000 2,000 2,000 2,000 2,100 2,100 6114 Overtime - Part time 5,000 5,000 5,000 5,000 5,000 5,000 5,100 5,100 6123 Salaries - Other 12,445 9,935 6,285 6,285 10,205 10,205 10,710 10,710 6138 Medicare 3,730 3,945 3,880 3,880 4,030 4,030 4,210 4,210 6139 FICA 15,950 16,875 16,600 16,600 17,220 17,220 18,000 18,000 6141 Pension - PERA 19,290 20,035 20,080 20,080 20,830 20,830 21,780 21,780 6142 Workers Compensation 6,455 7,175 11,165 11,165 12,160 12,160 12,715 12,715 6144 Long-term Disability Insurance 345 360 385 385 395 395 410 410 6145 Hospital & Life Insurance 26,400 27,660 27,360 27,360 28,800 28,800 30,180 30,180 Total 329,395 348,220 348,030 348,030 361,150 361,150 377,670 377,670 6210 OFFICE SUPPLIES Miscellaneous 900 800 500 300 400 400 400 400 Total 900 800 500 300 400 400 400 400 6211 SMALL TOOL & EQUIPMENT Misc. Exp 1,000 1,000 1,000 250 250 250 250 250 Vacuum 650 650 650 350 350 350 350 Beer Taps 650 650 300 700 700 700 700 700 Computers/Register items 800 800 500 250 250 250 250 250 Total 3,100 3,100 2,450 1,200 1,550 1,550 1,550 1,550 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc.8,750 8,000 8,500 7,600 8,000 8,000 8,000 8,000 Total 8,750 8,000 8,500 3,500 8,000 8,000 8,000 8,000 6238 POSTAGE/UPS/FEDEX 30 30 50 - 50 50 50 50 Total 30 30 50 - 50 50 50 50 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 1,100 1,100 950 950 950 950 950 950 Rug Service 350 300 250 250 250 250 250 250 Carpet Cleaning/Tile 200 200 250 250 250 250 250 Window Washing 125 125 125 125 125 125 125 125 Total 1,775 1,725 1,575 1,325 1,575 1,575 1,575 1,575 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 220 260 260 260 260 260 260 260 Miscellaneous 250 250 200 200 200 200 200 200 Total 470 510 460 460 460 460 460 460 6255 UTILITIES - ELECTRIC 21,500 21,500 18,500 17,500 17,500 17,500 17,700 17,700 Total 21,500 21,500 18,500 17,500 17,500 17,500 17,700 17,700 6256 UTILITIES - NATURAL GAS 4,500 5,400 4,000 3,500 4,000 4,000 4,000 4,000 Total 4,500 5,400 4,000 3,500 4,000 4,000 4,000 4,000 6257 UTILITIES - OTHER 400 600 300 300 350 350 350 350 Total 400 600 300 300 350 350 350 350 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 625 684 684 684 684 685 684 685 Cash Registers Maint. Agreement 2,000 3,700 500 - - - 1,000 1,000 Payment Terminals Maint. Agreement - - 513 513 513 515 513 515 Microsoft POS License Fee - - 1,067 1,067 1,067 1,065 1,200 1,200 Misc/Baler, Fire ext serv,etc.1,000 500 500 200 500 500 500 500 Computer / Register Hardware 1,000 500 500 500 500 500 500 Alarm repairs 500 500 500 500 500 500 500 Total 5,125 5,884 4,264 2,464 3,764 3,765 4,897 4,900 6266 REPAIRS - BUILDINGS Miscellaneous 2,000 2,000 2,500 2,500 3,000 3,000 3,000 3,000 Annual Fire Spklr test 190 190 190 190 190 190 190 190 Rooftop heating units 1,500 1,500 1,500 3,000 1,500 1,500 1,500 1,500 Cooler 2,000 2,000 2,000 2,000 2,500 2,500 2,500 2,500 Total 5,690 5,690 6,190 7,690 7,190 7,190 7,190 7,190 6269 REPAIRS - OTHER Rewire Neon Signs 3,300 6,000 - - - Total 3,300 6,000 - - - - - - 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Training 850 200 100 50 100 100 100 100 Total 850 200 100 50 100 100 100 100 6277 MILEAGE ALLOWANCE Miscellaneous 200 200 300 400 400 400 400 400 Total 200 200 300 400 400 400 400 400 307 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 20 Miscellaneous 100 100 50 50 50 50 50 50 Chamber Dues 305 305 308 322 340 340 340 340 ID Checking Guide 25 25 25 25 25 25 25 25 Total 450 450 403 417 435 435 435 435 6281 UNIFORM/CLOTHING ALLOWANCE Miscellaneous 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6310 RENTAL EXPENSE Base Rent 126,000 131,500 132,000 132,000 132,000 132,000 138,000 138,000 Taxes 32,000 27,000 25,000 23,273 25,000 25,000 26,000 26,000 Common Mall Area Maint 23,000 23,000 23,000 23,000 23,000 23,000 23,000 23,000 Total 181,000 181,500 180,000 178,273 180,000 180,000 187,000 187,000 6311 INSURANCE Dram Shop 7,800 8,000 8,000 8,100 8,100 Property & Muni Liab 27,600 32,500 34,125 23,125 22,925 22,925 24,100 24,100 Total 27,600 32,500 34,125 30,925 30,925 30,925 32,200 32,200 6351 VISA/BANK CHARGES 63,000 58,000 55,000 60,000 62,000 62,000 64,000 64,000 Total 63,000 58,000 55,000 60,000 62,000 62,000 64,000 64,000 6610 DEPRECIATION 18,400 24,800 22,000 19,100 19,100 19,100 19,100 19,100 Total 18,400 24,800 22,000 19,100 19,100 19,100 19,100 19,100 6740 CAPITAL OUTLAY - MACH/EQ/OTHER DVR phase 2 10,000 Total 10,000 10,000 - - - - - - Total Net of Personnel 357,540 367,389 339,217 327,904 338,299 338,300 349,907 349,910 TOTAL EXPENSES 686,935 715,609$ 687,247$ 675,934$ 699,449$ 699,450$ 727,577$ 727,580$ 308 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE #2 Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 78,423 79,265 78,476 77,385 37,624 79,350 79,350 83,975 83,975 6111 - SALARY PART-TIME 79,968 80,107 86,740 110,375 41,816 102,035 102,035 105,540 105,540 6113 - OVERTIME-REGULAR EMPLOYEES 0 0 0 1,500 0 1,500 1,500 1,600 1,600 6114 - OVERTIME PART-TIME EMPLOYEES 1,840 2,485 924 1,800 500 1,800 1,800 1,900 1,900 6118 - VACATION PAY 6,968 5,838 1,892 0 6121 - INSURANCE CASH BENEFIT 0 0 720 0 0 6123 - SALARY-OTHER 3,375 7,590 7,590 7,415 7,415 6105 - SALARIES AND WAGES 167,199 167,695 168,753 194,435 79,941 192,275 192,275 200,430 200,430 6138 - MEDICARE 2,214 2,247 2,419 2,820 1,144 2,790 2,790 2,905 2,905 6139 - FICA 9,468 10,135 10,342 12,055 4,890 11,920 11,920 12,425 12,425 6141 - PENSIONS-PERA 11,639 12,099 12,461 14,585 5,996 14,420 14,420 15,030 15,030 6142 - WORKERS COMPENSATION 2,859 4,086 4,430 8,110 3,327 8,420 8,420 8,775 8,775 6144 - LONG-TERM DISABILITY INSURANCE 201 196 211 220 71 230 230 245 245 6145 - MEDICAL INSURANCE 10,308 10,171 10,919 12,300 6,513 15,900 15,900 16,680 16,680 6146 - DENTAL INSURANCE 1,090 1,292 1,332 0 714 6147 - LIFE INSURANCE-BASIC 11 6 6 3 6148 - LIFE INSURANCE-SUPP/DEPEND 2 32 40 0 6125 - EMPLOYEE BENEFITS 37,792 40,262 42,160 50,090 22,657 53,680 53,680 56,060 56,060 6100 - TOTAL PERSONNEL SERVICES 204,991 207,957 210,912 244,525 102,597 245,955 245,955 256,490 256,490 6210 - OFFICE SUPPLIES 125 40 31 250 0 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 1,686 1,020 119 1,750 0 1,200 1,200 1,200 1,200 6215 - EQUIPMENT-PARTS 16 916 6 0 0 6229 - GENERAL SUPPLIES 2,567 3,068 2,211 3,200 1,177 3,200 3,200 3,000 3,000 6205 - SUPPLIES 4,394 5,044 2,368 5,200 1,177 4,650 4,650 4,450 4,450 6231 - LEGAL SERVICES 122 24 0 0 6238 - POSTAGE/UPS/FEDEX 50 50 50 50 50 6239 - PRINTING 0 0 0 0 6240 - CLEANING SERVICE/GARBAGE 1,085 894 785 1,800 397 1,550 1,550 1,550 1,550 6249 - OTHER CONTRACTUAL SERVICES 2,073 3,323 2,409 2,310 540 2,310 2,310 2,310 2,310 6230 - CONTRACTUAL SERVICES 3,280 4,241 3,195 4,160 936 3,910 3,910 3,910 3,910 6255 - UTILITIES-ELECTRIC 9,323 9,340 8,780 10,500 3,855 9,400 9,400 9,600 9,600 6256 - UTILITIES-NATURAL GAS 1,579 755 785 1,600 759 1,700 1,700 1,600 1,600 6257 - UTILITIES-PROPANE/WATER/SEWER 291 366 305 375 117 375 375 375 375 6250 - UTILITIES 11,192 10,461 9,870 12,475 4,732 11,475 11,475 11,575 11,575 6265 - REPAIRS-EQUIPMENT 1,168 2,611 1,215 3,520 1,356 3,070 3,070 3,632 3,630 6266 - REPAIRS-BUILDING 1,359 2,612 6,010 3,940 507 3,040 3,040 3,040 3,040 6269 - REPAIRS-OTHER 101 0 1,000 0 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 2,527 5,324 7,225 8,460 1,863 7,110 7,110 7,672 7,670 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 15 0 100 0 100 100 100 100 6277 - MILEAGE/AUTO ALLOWANCE 50 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 97 42 349 453 21 385 385 385 385 6281 - UNIFORM/CLOTHING ALLOWANCE 0 196 0 250 77 200 200 200 200 6270 - TRNG/TRAVL/DUES/UNIF 97 254 349 853 98 735 735 735 735 6200 - TOTAL OPERATING COSTS 21,490 25,324 23,007 31,148 8,806 27,880 27,880 28,342 28,340 6311 - INSURANCE-PROPERTY/LIABILITY 10,000 12,000 14,496 15,225 7,613 13,825 13,825 14,400 14,400 6330 - SALES/USE TAX 72 0 0 0 6333 - GENERAL-CASH DISCOUNTS -16 -12 -16 -10 6351 - VISA/BANK CHARGES 25,428 26,044 29,040 26,000 14,225 31,000 31,000 31,000 31,000 309 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE #2 Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6301 - OTHER EXPENDITURES 35,483 38,032 43,520 41,225 21,828 44,825 44,825 45,400 45,400 6300 - TOTAL OTHER EXPENDITURES 35,483 38,032 43,520 41,225 21,828 44,825 44,825 45,400 45,400 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6510 - LIQUOR 363,400 328,936 351,666 1,027,100 160,443 1,232,950 1,232,950 1,245,125 1,245,125 6520 - WINE 275,820 243,180 242,818 0 100,925 6530 - BEER 526,514 499,048 509,975 0 224,338 6540 - TAXABLE MISC FOR RESALE 20,463 14,015 14,536 0 6,300 6545 - NON-TAXABLE MISC FOR RESALE 18,940 14,852 16,659 0 6,187 6550 - FREIGHT ON RESALE MDSE 9,143 7,807 8,484 0 3,118 6501 - TAXABLE/NON-TAXABLE MISC RESAL 1,214,279 1,107,839 1,144,138 1,027,100 501,311 1,232,950 1,232,950 1,245,125 1,245,125 6500 - TOTAL EXPENDITURES 1,214,279 1,107,839 1,144,138 1,027,100 501,311 1,232,950 1,232,950 1,245,125 1,245,125 6610 - DEPRECIATION 10,059 15,245 21,711 24,500 10,866 24,500 22,000 22,000 22,000 6601 - TOTAL DEPRECIATION 10,059 15,245 21,711 24,500 10,866 24,500 22,000 22,000 22,000 6600 - TOTAL DEPRECIATION 10,059 15,245 21,711 24,500 10,866 24,500 22,000 22,000 22,000 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 90 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 1,745 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 1,835 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 1,835 0 0 0 1,486,302 1,396,231 1,443,288 1,368,498 645,408 1,576,110 1,573,610 1,597,357 1,597,355 310 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 2 1,650,000 1,546,100 1,407,000 1,672,000 1,722,000 1,722,000 1,739,000 1,739,000 6510/6550 COST OF GOODS SOLD 1,221,000 1,159,575 1,027,100 1,197,152 1,232,950 1,232,950 1,245,125 1,245,125 Gross Margin 429,000 386,525 379,900 474,848 489,050 489,050 493,875 493,875 SALARIES 6110 Regular Employees 73,655 75,495 77,385 77,385 79,350 79,350 83,975 83,975 6111 Salary-Parttime 97,445 103,630 110,375 110,375 102,035 102,035 105,540 105,540 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,600 1,600 6114 Overtime - Part time 1,800 1,800 1,800 1,800 1,800 1,800 1,900 1,900 6121 Insurance Cash Benefit 850 - - - - - 6123 Salaries - Other 5,285 3,955 3,375 3,375 7,590 7,590 7,415 7,415 6138 Medicare 2,605 2,705 2,820 2,820 2,790 2,790 2,905 2,905 6139 FICA 11,140 11,555 12,055 12,055 11,920 11,920 12,425 12,425 6141 Pension - PERA 13,475 13,840 14,585 14,585 14,420 14,420 15,030 15,030 6142 Workers Compensation 4,510 4,910 8,110 8,110 8,420 8,420 8,775 8,775 6144 Long-term Disability Insurance 215 215 220 220 230 230 245 245 6145 Hospital & Life Insurance 14,400 15,060 12,300 12,300 15,900 15,900 16,680 16,680 Position Changes Total 226,880 234,665 244,525 244,525 245,955 245,955 256,490 256,490 6210 OFFICE SUPPLIES Miscellaneous 400 400 250 250 250 250 250 250 Total 400 400 250 250 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Miscellaneous 500 500 500 400 300 300 300 300 Vacuum 650 - 650 650 650 650 650 Beer Taps 250 250 100 - - Computers/Register items 500 500 500 400 250 250 250 250 Total 1,900 1,250 1,750 800 1,200 1,200 1,200 1,200 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 2,600 3,000 3,200 3,100 3,200 3,200 3,000 3,000 Total 2,600 3,000 3,200 3,100 3,200 3,200 3,000 3,000 6238 POSTAGE/UPS/FEDEX 30 30 50 50 50 50 50 Total 30 30 50 - 50 50 50 50 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 1,000 1,000 1,000 900 900 900 900 900 Carpet Cleaning 500 650 500 500 500 500 Rug Service 250 150 150 150 150 150 150 150 Miscellaneous 100 - - - - Total 1,350 1,650 1,800 1,050 1,550 1,550 1,550 1,550 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 208 260 260 260 260 260 260 260 Misc 150 150 150 150 150 150 150 150 Mowing 1,900 1,660 1,900 1,700 1,900 1,900 1,900 1,900 Total 2,258 2,070 2,310 2,110 2,310 2,310 2,310 2,310 6255 UTILITIES - ELECTRIC 10,500 10,500 10,500 9,400 9,400 9,400 9,600 9,600 Total 10,500 10,500 10,500 9,400 9,400 9,400 9,600 9,600 6256 UTILITIES - NATURAL GAS 1,500 1,700 1,600 1,600 1,700 1,700 1,600 1,600 Total 1,500 1,700 1,600 1,600 1,700 1,700 1,600 1,600 6257 UTILITIES - OTHER Water & Sewer 375 375 375 366 375 375 375 375 Total 375 375 375 366 375 375 375 375 6265 REPAIRS - EQUIPMENT Cash Register Maint Agreement 1,200 1,850 250 - - - 500 500 Payment Terminals Maint. Agreement - - 257 257 257 257 257 255 Microsoft POS License Fee - - 638 638 638 638 700 700 Misc/Conveyor 500 500 300 150 150 150 150 150 Computer / Register Systems 1,000 300 300 150 150 150 150 150 Alarm Repairs 300 300 300 300 300 300 300 300 Copier Maint. Agreement 375 375 375 375 375 375 375 375 HVAC Maintenance 1,100 1,100 1,100 1,200 1,200 1,200 1,200 Total 3,375 4,425 3,520 2,970 3,070 3,070 3,632 3,630 6266 REPAIRS - BUILDINGS Furnace, Compressor, Cooler etc.2,000 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Misc/Electric work 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Landscape maintenance 2,000 2,000 Annual Fire Spklr test 190 190 190 190 190 190 190 190 Irrigation start up / fall blowout 250 250 250 250 250 250 250 250 Parking lot striping 900 900 Total 5,440 5,940 3,940 3,040 3,040 3,040 3,040 3,040 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 1,000 200 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 200 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Training 150 100 100 15 100 100 100 100 Total 150 100 100 15 100 100 100 100 311 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE 50 50 50 50 50 50 50 Total 50 50 50 - 50 50 50 50 6280 DUES & SUBSCRIPTIONS Miscellaneous Subscriptions 100 100 100 - - Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Chamber Dues 305 305 308 322 340 340 340 340 Total 450 450 453 367 385 385 385 385 6281 UNIFORM/CLOTHING ALLOWANCE 250 250 250 200 200 200 200 200 Total 250 250 250 200 200 200 200 200 6311 INSURANCE Dram Shop 3,000 3,100 3,100 3,100 3,100 Property & muni liab 12,000 14,500 15,225 10,825 10,725 10,725 11,300 11,300 Total 12,000 14,500 15,225 13,825 13,825 13,825 14,400 14,400 6351 VISA/BANK CHARGES 27,000 25,000 26,000 30,000 31,000 31,000 31,000 31,000 27,000 25,000 26,000 30,000 31,000 31,000 31,000 31,000 6610 DEPRECIATION 33,600 35,600 24,500 22,000 24,500 22,000 22,000 22,000 Total 33,600 35,600 24,500 22,000 24,500 22,000 22,000 22,000 6740 CAPITAL OUTLAY - OTHER ITEMS DVR phase 1 10,000 DVR phase 2 6,000 Total 10,000 6,000 - - - - - - Total Net of Personnel 114,228 114,290 96,873 91,293 97,205 94,705 95,742 95,740 TOTAL EXPENSES 341,108$ 348,955$ 341,398$ 335,818$ 343,160$ 340,660$ 352,232$ 352,230$ 312 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE #3 Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 135,793 137,354 140,183 141,000 68,668 144,550 144,550 151,175 151,175 6111 - SALARY PART-TIME 83,031 77,147 83,479 81,860 41,018 87,435 87,435 91,500 91,500 6113 - OVERTIME-REGULAR EMPLOYEES 628 643 1,656 1,500 145 1,500 1,500 1,600 1,600 6114 - OVERTIME PART-TIME EMPLOYEES 2,871 3,134 1,688 3,200 604 3,200 3,200 3,300 3,300 6118 - VACATION PAY 2,793 1,360 -9,181 0 6121 - INSURANCE CASH BENEFIT 714 349 0 0 360 6123 - SALARY-OTHER 4,260 7,350 7,350 7,765 7,765 6105 - SALARIES AND WAGES 225,830 219,988 217,825 231,820 110,795 244,035 244,035 255,340 255,340 6138 - MEDICARE 3,188 3,145 3,246 3,360 1,601 3,540 3,540 3,700 3,700 6139 - FICA 13,632 13,445 13,878 14,375 6,846 15,130 15,130 15,830 15,830 6141 - PENSIONS-PERA 16,149 16,371 17,014 17,390 8,283 18,300 18,300 19,150 19,150 6142 - WORKERS COMPENSATION 3,959 5,450 6,038 9,665 4,595 10,685 10,685 11,180 11,180 6144 - LONG-TERM DISABILITY INSURANCE 367 359 386 400 130 410 410 425 425 6145 - MEDICAL INSURANCE 23,519 24,238 27,059 28,260 11,430 28,800 28,800 30,180 30,180 6146 - DENTAL INSURANCE 1,194 1,289 1,207 571 6147 - LIFE INSURANCE-BASIC 22 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 241 226 6 126 6125 - EMPLOYEE BENEFITS 62,272 64,535 68,846 73,450 33,589 76,865 76,865 80,465 80,465 6100 - TOTAL PERSONNEL SERVICES 288,101 284,523 286,671 305,270 144,383 320,900 320,900 335,805 335,805 6210 - OFFICE SUPPLIES 86 575 99 800 138 800 800 400 400 6211 - SMALL TOOLS & EQUIPMENT 3,490 642 1,152 2,050 0 1,900 1,900 1,200 1,200 6214 - CHEMICALS 35 6215 - EQUIPMENT-PARTS 0 0 15 0 6229 - GENERAL SUPPLIES 3,506 5,962 3,998 6,000 2,145 5,500 5,500 5,500 5,500 6205 - SUPPLIES 7,082 7,179 5,265 8,850 2,318 8,200 8,200 7,100 7,100 6231 - LEGAL SERVICES 545 198 0 0 6235 - CONSULTANT SERVICES 172 0 0 0 6238 - POSTAGE/UPS/FEDEX 50 50 50 50 50 6240 - CLEANING SERVICE/GARBAGE 1,182 996 1,360 1,725 488 1,725 1,725 1,725 1,725 6249 - OTHER CONTRACTUAL SERVICES 2,425 628 2,692 3,075 1,027 2,940 2,940 3,090 3,090 6230 - CONTRACTUAL SERVICES 4,325 1,821 4,051 4,850 1,515 4,715 4,715 4,865 4,865 6255 - UTILITIES-ELECTRIC 23,457 18,819 17,205 20,000 9,937 19,000 19,000 19,000 19,000 6257 - UTILITIES-PROPANE/WATER/SEWER 639 592 479 800 121 800 800 800 800 6250 - UTILITIES 24,096 19,411 17,684 20,800 10,058 19,800 19,800 19,800 19,800 6265 - REPAIRS-EQUIPMENT 2,051 5,061 2,677 4,779 1,620 3,529 3,530 4,929 4,930 6266 - REPAIRS-BUILDING 2,094 1,011 8,885 5,740 96 2,740 2,740 2,740 2,740 6269 - REPAIRS-OTHER 12,237 5,720 1,000 0 3,000 3,000 2,000 2,000 6260 - REPAIRS AND MAINTENA 4,145 18,309 17,282 11,519 1,717 9,269 9,270 9,669 9,670 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1 15 0 100 32 100 100 100 100 6277 - MILEAGE/AUTO ALLOWANCE 150 17 0 100 0 20 20 20 20 6280 - DUES & SUBSCRIPTIONS 97 42 349 453 21 485 485 485 485 6281 - UNIFORM/CLOTHING ALLOWANCE 0 321 180 300 293 300 300 300 300 6270 - TRNG/TRAVL/DUES/UNIF 248 396 529 953 346 905 905 905 905 6200 - TOTAL OPERATING COSTS 39,896 47,117 44,812 46,972 15,954 42,889 42,890 42,339 42,340 6310 - RENTAL EXPENSE 5,100 3,400 2,328 3,400 1,700 3,400 3,400 3,400 3,400 6311 - INSURANCE-PROPERTY/LIABILITY 17,500 21,000 24,696 25,935 12,968 23,835 23,835 24,900 24,900 6330 - SALES/USE TAX 143 0 0 0 6333 - GENERAL-CASH DISCOUNTS -21 -18 -28 -11 313 City of Apple Valley Department Expense Summary Budget Years (2018-2019) LIQUOR STORE #3 Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6351 - VISA/BANK CHARGES 46,354 39,442 39,038 41,000 19,904 45,000 45,000 47,000 47,000 6301 - OTHER EXPENDITURES 69,077 63,823 66,034 70,335 34,560 72,235 72,235 75,300 75,300 6300 - TOTAL OTHER EXPENDITURES 69,077 63,823 66,034 70,335 34,560 72,235 72,235 75,300 75,300 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6510 - LIQUOR 588,851 538,522 566,383 1,920,300 264,515 2,264,710 2,264,710 2,332,730 2,332,730 6520 - WINE 616,187 541,407 559,971 0 210,749 6530 - BEER 814,637 818,112 841,962 0 355,792 6540 - TAXABLE MISC FOR RESALE 24,814 26,563 25,767 0 12,122 6545 - NON-TAXABLE MISC FOR RESALE 22,606 23,590 19,326 0 7,386 6550 - FREIGHT ON RESALE MDSE 16,165 13,066 14,585 0 5,664 6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,083,261 1,961,260 2,027,995 1,920,300 856,228 2,264,710 2,264,710 2,332,730 2,332,730 6500 - TOTAL EXPENDITURES 2,083,261 1,961,260 2,027,995 1,920,300 856,228 2,264,710 2,264,710 2,332,730 2,332,730 6610 - DEPRECIATION 108,404 109,941 98,183 104,000 49,723 105,500 105,500 99,500 99,500 6601 - TOTAL DEPRECIATION 108,404 109,941 98,183 104,000 49,723 105,500 105,500 99,500 99,500 6600 - TOTAL DEPRECIATION 108,404 109,941 98,183 104,000 49,723 105,500 105,500 99,500 99,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 9,245 3,490 0 0 0 75,000 75,000 6701 - TOTAL CAPITAL OUTLAY 9,245 3,490 0 0 0 75,000 75,000 6700 - TOTAL CAPITAL OUTLAY 9,245 3,490 0 0 0 75,000 75,000 6910 - BOND PRINCIPAL 235,000 240,000 240,000 250,000 250,000 6901 - TOTAL DEBT SERVICE 235,000 240,000 240,000 250,000 250,000 6900 - TOTAL DEBT SERVICE 235,000 240,000 240,000 250,000 250,000 7015 - DEBT SERVICE-INTEREST 0 0 0 28,000 0 22,600 22,600 17,800 17,800 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 28,000 0 22,600 22,600 17,800 17,800 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 28,000 0 22,600 22,600 17,800 17,800 2,597,985 2,470,153 2,523,694 2,709,877 1,100,848 3,143,834 3,143,835 3,153,474 3,153,475 314 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 3 2,850,000 2,756,800 2,595,000 3,012,000 3,163,000 3,163,000 3,258,000 3,258,000 6510/6550 COST OF GOODS SOLD 2,109,000 2,067,600 1,920,300 2,156,592 2,264,710 2,264,710 2,332,730 2,332,730 Gross Margin 741,000 689,200 674,700 855,408 898,290 898,290 925,270 925,270 6110 SALARIES Regular Employees 133,430 137,570 141,000 141,000 144,550 144,550 151,175 151,175 6111 Salary-Parttime 88,845 83,920 81,860 81,860 87,435 87,435 91,500 91,500 6112 Salary-Seasonal Temp 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,600 1,600 6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,300 3,300 6123 Salaries - Other 6,685 3,425 4,260 4,260 7,350 7,350 7,765 7,765 6138 Medicare 3,390 3,330 3,360 3,360 3,540 3,540 3,700 3,700 6139 FICA 14,485 14,235 14,375 14,375 15,130 15,130 15,830 15,830 6141 Pension - PERA 17,525 16,980 17,390 17,390 18,300 18,300 19,150 19,150 6142 Workers Compensation 5,865 6,050 9,665 9,665 10,685 10,685 11,180 11,180 6144 Long-term Disability Insurance 390 390 400 400 410 410 425 425 6145 Hospital & Life Insurance 26,400 27,660 28,260 28,260 28,800 28,800 30,180 30,180 Position Changes Total 301,715 298,260 305,270 305,270 320,900 320,900 335,805 335,805 6210 OFFICE SUPPLIES Miscellaneous 900 800 800 400 800 800 400 400 Total 900 800 800 400 800 800 400 400 6211 SMALL TOOL & EQUIPMENT Misc. Expenses 600 600 600 600 600 600 600 600 Vacuum / Cooler parts 650 - 650 500 500 Computer / Register Systems 800 800 800 600 800 800 600 600 Total 2,050 1,400 2,050 1,200 1,900 1,900 1,200 1,200 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 5,250 4,500 5,500 5,000 5,500 5,500 5,000 5,000 Signage 500 510 500 500 Total 5,250 4,500 6,000 5,510 5,500 5,500 5,500 5,500 6238 POSTAGE/UPS/FEDEX 30 30 50 - 50 50 50 50 Total 30 30 50 - 50 50 50 50 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 800 800 800 800 800 800 800 800 Carpet Cleaning 325 325 325 325 325 325 325 Rug Service 500 450 450 450 450 450 450 450 Window Washing 150 150 150 150 150 150 150 150 Total 1,775 1,725 1,725 1,400 1,725 1,725 1,725 1,725 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 200 260 260 260 260 260 260 260 Misc 100 100 100 100 100 100 100 100 Music 350 385 415 415 430 430 430 430 Mowing 1,900 2,070 2,300 2,150 2,150 2,150 2,300 2,300 Total 2,550 2,815 3,075 2,925 2,940 2,940 3,090 3,090 6255 UTILITIES - ELECTRIC 23,500 24,000 20,000 19,000 19,000 19,000 19,000 19,000 Total 23,500 24,000 20,000 19,000 19,000 19,000 19,000 19,000 6257 UTILITIES - OTHER Water / Irrigation & Sewer 900 900 800 550 800 800 800 800 Total 900 900 800 550 800 800 800 800 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 350 350 350 350 350 350 350 350 Cash Register Maint Agreement 2,000 3,700 500 - - 1,000 1,000 Payment Terminals Maint. Agreement - - 513 513 513 515 513 515 Microsoft POS License Fee - - 1,066 1,066 1,066 1,065 1,066 1,065 Computer / Register Systems 1,000 500 500 500 500 500 500 Alarm Repairs 500 500 500 500 500 500 500 HVAC Maintenance (filters)1,000 - 750 400 400 400 Batteries for Floor machine 600 600 600 - 600 600 600 600 Total 5,450 5,650 4,779 2,329 3,529 3,530 4,929 4,930 6266 REPAIRS - BUILDINGS Heat Pumps, Compressor, Cooler etc.2,000 2,000 2,000 1,000 1,000 1,000 1,000 1,000 Irrigation Maintenance 400 400 400 400 400 400 400 400 Landscape Maintenance 3,000 3,000 1,500 - 1,000 1,000 1,000 1,000 Parking lot striping 1,500 1,500 - - Annual Fire Sprkl test 190 190 190 190 190 190 190 190 Annual Irrigation valve test 150 150 150 150 150 150 150 150 Total 5,740 7,240 5,740 1,740 2,740 2,740 2,740 2,740 315 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,500 1,500 - 2,000 2,000 1,000 1,000 Curb & Sidewalk Repair - 4,100 - - - Infiltation basin maintenance 800 1,700 1,000 1,000 1,000 1,000 1,000 1,000 Total 14,300 7,300 1,000 1,000 3,000 3,000 2,000 2,000 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Training 200 200 100 50 100 100 100 100 Total 200 200 100 50 100 100 100 100 6277 MILEAGE ALLOWANCE 200 200 100 20 20 20 20 20 Total 200 200 100 20 20 20 20 20 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 25 Miscellaneous Subscriptions 100 100 100 100 100 100 100 100 Chamber Dues 305 305 308 322 340 340 340 340 Total 450 450 453 467 485 485 485 485 6281 UNIFORM/CLOTHING ALLOWANCE 300 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 300 6310 Rental Cobblestone Maintenance Agreement 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 Total 3,400 3,400 3,400 3,400 3,400 3,400 3,400 3,400 6311 INSURANCE 5,400 5,700 5,700 5,900 5,900 21,000 24,700 25,935 18,135 18,135 18,135 19,000 19,000 Total 21,000 24,700 25,935 23,535 23,835 23,835 24,900 24,900 6351 VISA/BANK CHARGES 45,500 44,000 41,000 42,000 45,000 45,000 47,000 47,000 45,500 44,000 41,000 42,000 45,000 45,000 47,000 47,000 6610 DEPRECIATION 113,300 115,300 104,000 100,500 105,500 105,500 99,500 99,500 Total 113,300 115,300 104,000 100,500 105,500 105,500 99,500 99,500 6740 CAPITAL OUTLAY - OTHER ITEMS DVR phase 2 10,000 Exterior marquee / digital billboard - 75,000 75,000 Total 10,000 10,000 - - 75,000 75,000 - - 7015 DEBT SERVICE INTEREST 54,291 30,000 28,000 27,300 22,600 22,600 17,800 17,800 54,291 30,000 28,000 27,300 22,600 22,600 17,800 17,800 6910 DEBT SERVICE PRINCIPAL 200,000 230,000 235,000 235,000 240,000 240,000 250,000 250,000 200,000 230,000 235,000 235,000 240,000 240,000 250,000 250,000 Total Net of Personnel 511,086 514,910 484,307 468,626 558,224 558,225 484,939 484,940 TOTAL EXPENSES 812,801$ 813,170$ 789,577$ 773,896$ 879,124$ 879,125$ 820,744$ 820,745$ 316 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5105 Golf Operations DESCRIPTION OF ACTIVITY Valleywood offers a wide variety of golf opportunities to the public. Our mission is to offer a high quality golf experience at a competitive rate to the general public while providing opportunities to residents of Apple Valley at a discounted price. Valleywood has become a true multi-use facility. In addition to golf activities and banquets, the course plays host to the Eastview and Apple Valley High School golf teams, District 196 Nordic Ski Team, cross country running races, Apple Valley Wine Club, Winter Concert series and a variety of other Recreation Department programs. The golf course conditioning continues to improve and as a result the demand for prime tee times has improved as well. We need to work on maximizing revenue during these peak demand times and provide the value golf to our patrons during off peak times. This will enable us to maximize revenues while still providing a great value to our resident players and our patrons. It has become increasingly difficult to maintain a top level service staff in our current model of filling needs strictly with variable hour positions. While these employees are enthusiastic and competent they aren’t capable of providing the in depth service larger outings require. Valleywood operates using two cost and revenue centers; one is Golf Operations and the other is the Food and Beverage Operations. A financial summary of the overall Valleywood Operation is presented here and for more detail see the following pages. Summary Budget Department 61 - VALLEYWOOD GOLF VALLEYWOOD BUDGET SUMMARY 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Golf Revenue 942,620$ 1,027,700$ 1,013,157$ 1,159,500$ 1,123,000$ 1,073,000$ 1,073,000$ Food & Beverage Revenue 346,102 359,321 343,281 380,000 390,000 366,000 366,000 Total Revenue 1,288,722 1,387,021 1,356,438 1,539,500 1,513,000 1,439,000 1,439,000 Expenditures: Salaries & Wages 652,867 657,783 683,952 659,320 675,110 688,625 706,410 Emp. Benefits 142,920 150,671 156,394 146,115 156,900 151,250 157,455 Supplies 144,825 146,305 210,178 127,000 134,000 149,000 161,000 Contractual Serv.44,392 62,286 73,650 44,500 59,000 108,750 113,750 Utilities 56,734 53,023 52,972 59,000 58,000 58,000 55,500 Repairs & Maint.18,567 53,837 21,480 25,000 19,500 21,000 30,000 Training/Travel/Dues 8,409 8,667 7,380 11,000 8,650 8,700 9,850 Insurance & Other Exp.72,907 74,259 70,018 69,520 75,000 76,500 70,500 Items for Resale 202,345 229,627 215,213 182,500 221,500 235,200 213,500 Capital Outlay (non-capitalized)3,313 - - - - - - Total Operating Expense 1,347,279 1,436,458 1,491,237 1,323,955 1,407,660 1,497,025 1,517,965 Operating Income(loss) Before Depreciation (58,557) (49,437) (134,799) 215,545 105,340 (58,025) (78,965) Depreciation:(175,518) (174,033) (174,171) (162,100) (174,000) (133,000) (134,000) Debt Service Interest (18,219) (15,539) (13,694) (12,510) (11,345) (10,650) (10,000) Net Other Income / expense 20,916 (27,332) - Net Income (Loss)(231,378) (266,341) (322,664) 40,935 (80,005) (201,675) (222,965) Beginning Net Position 2,027,807 1,796,429 1,257,761 1,257,761 1,298,696 1,218,691 1,017,016 Change in Accounting Principle - (272,327) - - - - Ending Net Position 1,796,429 1,257,761 935,097 1,298,696 1,218,691 1,017,016 794,051 317 SERVICE CATEGORIES 1 Golf Management Operations The management team coordinates, promotes, schedules and oversees all Valleywood activities. It is essential to the overall success of this enterprise operation that the city actively participates in its management. The operation and long range planning for the golf operation requires a high degree of coordination with a variety of city departments. Management’s challenge is to provide open access to a number of community groups and a favorable season pass and patron card system for the residents of Apple Valley while promoting outside events and banquet rentals to sustain the operations profitability. Golf Management Operations – Objectives for 2018 • Maximize golf revenues during peak demand times while still offering economical pricing at off peak times. • Continue cultivation of cooperative relationships between local schools and Vo- techs in order to provide employment opportunities for students in both the clubhouse and maintenance operations. • Promote the food & beverage options to attract larger (more profitable) outings that are comfortable spending additional dollars to enhance their events as well as our operation. • Increase rounds through continued targeted marketing, superior service and excellent course conditions. • Continue the recruitment of higher revenue banquet and event opportunities. • Outreach and development of programs to entice additional players and league members in accordance with our growth of the game commitment. • Build on the success of our ever-growing social media footprint by keeping information timely and fresh. IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2015 Actual 2016 Projected 2017 Projected 2018 Projected 2019 # Rounds 33,880 32,435 32,000 33,000 34,000 Golf Events-40 to 60 players 34 33 35 35 35 Golf Events 60+ Players Golf Events 100+ Players 11 5 14 5 15 5 15 5 15 5 Banquet Private (weddings, etc.) 26 22 24 24 24 Banquet- Corporate (meetings, etc.) 11 15 15 15 15 Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8 Banquet Club Events (league dinners) 11 10 12 12 12 Banquet – Public Events (Liquor,event, concerts, Rotary, etc. includes 50 Rotary meetings) 63 65 70 75 75 Regular Status Personnel Schedule –FTE’s Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Golf Course Manager 1 1 1 1 1 Food & Beverage Coordinator .5 .5 .5 .5 .5 Maintenance Foreman 2 2 2 2 2 Temporary Status – PT Hours 318 Personnel Schedule Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Golf Course Maintenance: Seasonal Maintenance II -0- hrs 2,500 hrs 2,500 hrs 2,500hrs 2,500hrs Seasonal Maintenance I 6,378 hrs 7,000 hrs 7,000 hrs 7,000hrs 7,000hrs Golf Operations: Golf Supervisors & Leads Golf Attendants (pro shop) Golf Attendants (outside) 4,173 6,774 4,313 3,000 4,200 6,300 3,000 4,200 6,300 2,200 3,700 4,300 2,200 3,700 4,300 Food & Beverage : Food & Bev. Supervisor 2,852 1,500 1,500 2,200 2,200 Food & Beverage Lead 1,106 2,500 2,500 3,700 3,700 Food & Bev – Cook 2,810 1,500 1,500 3,700 3,700 Food & Bev. Attendants Food & Beverage banquets 3,513 1,083 3,500 3,500 3,500 2,500 3,500 2,500 Summary Budget Department 61 Business Unit # 5105 - GOLF COURSE OPERATIONS Note 1 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Greens Fees 604,342 636,038 508,532 709,000 712,000 583,000 583,000 Cart Rentals 39,157 48,287 177,512 110,000 68,000 135,000 135,000 Golf League Dues 56,069 57,357 59,015 55,000 60,000 60,000 60,000 Season Pass Fees 78,967 97,484 103,120 90,000 90,000 100,000 100,000 Practice Range Fees 56,729 56,483 49,282 65,000 63,000 63,000 63,000 Golf Lessons 7,615 11,979 5,820 7,500 7,000 7,000 7,000 Pro Shop Merchandise Sales 99,741 120,072 108,000 123,000 123,000 125,000 125,000 942,620 1,027,700 1,011,281 1,159,500 1,123,000 1,073,000 1,073,000 Expenditures: Salaries & Wages 485,364 523,129 580,648 659,320 498,140 530,135 543,780 Emp. Benefits 121,395 130,912 141,284 146,115 132,030 129,450 134,920 Restate Food & Bev Coordinator #(33,632) (35,742) - - - - Supplies 142,527 144,029 200,117 127,000 126,500 141,500 153,500 Contractual Serv.34,517 47,987 60,299 44,500 45,500 95,250 100,250 Utilities 56,734 53,023 52,972 59,000 58,000 58,000 55,500 Repairs & Maint.17,373 47,479 20,554 25,000 18,500 20,000 29,000 Training/Travel/Dues 8,210 7,552 6,175 11,000 8,450 8,500 9,650 Insurance & Other Exp.69,288 73,428 68,403 69,520 74,000 75,500 69,500 Items for Resale 72,300 95,961 86,099 182,500 77,500 78,200 70,500 Capital Outlay (non-capitalized)3,313 - - - - - - Total Operating Expense 1,011,021 1,089,868 1,180,809 1,323,955 1,038,620 1,136,535 1,166,600 Operating Income(loss) Before Depreciation (68,401) (62,168) (169,528) (164,455) 84,380 (63,535) (93,600) Depreciation (175,518) (174,033) (174,171) (162,100) (174,000) (133,000) (134,000) Debt Service Interest (18,219) (15,539) (13,695) (12,510) (11,345) (10,650) (10,000) Net Income (Loss) from Golf (262,138) (251,740) (357,394) (339,065) (100,965) (207,185) (237,600) Note # 1 The Golf operations and Food & Beverage operations budgets were not seperated prior to 2017. 2016 golf budgets above have been restated to show just the Golf operations. # - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016 319 Notes: 320 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5150 Golf Course Maintenance 2 Golf Course Maintenance The Golf Maintenance division provides the beautification of the 190 acre Valleywood Golf Course as well as the building and clubhouse grounds. The Golf Maintenance division maintains the playability and health of the golf course through daily greens mowing, bi-weekly fairway and rough mowing and the ongoing upkeep and maintenance of the irrigation system and all equipment needs for the golf course. The overall success of the golf operation as a business unit is extremely dependent on the golf course conditions. While the management team can do things through marketing and promotion to attract players, it is mostly the overall course conditions and playability that will bring customers back and turn them into regular, loyal Valleywood Patrons. Golf Course Maintenance – Objectives for 2018 and 2019 • Continue to upgrade the overall equipment fleet by replacing outdated equipment before they become a burden on our parts, repair or overall golf budgets. • Continue to develop methods for proper clubhouse and surrounding grounds maintenance. • Institute newer turf grass management methods and current standards and best practices for chemical and fertilizer applications. • Continue to maintain golf course conditions to the highest level possible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Proposed Proposed Proposed Item 2015 2016 2017 2018 2019 Fertilizer 29,707 24,675 20,000 25,000 25,000 Chemicals 22,893 30,460 20,000 21,000 21,000 Equipment Parts 26,959 40,679 22,000 35,000 35,000 Equipment repairs 35,441 9,139 13,000 13,000 13,000 Small Tools 3,385 10,580 3,000 3,000 3,000 Fuel (including golf cars) 11,552 11,135 19,000 19,000 19,000 321 Regular Status Personnel Schedule –FTE’s Adopted 2015 Adopted 2016 Adopted 2017 Proposed 2018 Proposed 2019 Position Title Golf Course Maintenance Maintenance Foreman 2.0 2.0 2.0 2.0 2.0 Temporary Status – PT Hours Personnel Schedule –(Part-Time) Actual Actual Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Golf Course Maintenance: Seasonal Maintenance II -0- hrs 2248 hrs 2,500 hrs 2,500hrs 2,500hrs Seasonal Maintenance I 6,378 hrs 7,897.5 hrs 7,000 hrs 7,000hrs 7,000hrs GOLF COURSE MAINTENANCE 2018 CAPITAL OUTLAY Replace Utility Vehicle (2) $50,000 Replace Greens Mower 40,000 Replace Rough Mower 65,000 $155,000 2019 CAPITAL OUTLAY Replace Greens mower $ 40,000 Replace utility vehicle $ 25,000 Replace large mower $ 65,000 $130,000 322 &LW\RI$SSOH9DOOH\ 'HSDUWPHQW([SHQVH6XPPDU\ %XGJHW<HDUV *2/) ([FOXGHV)RRG %HYHUDJH Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6$/$5<5(*8/$5(03/2<((6 6$/$5<6($621$/7(03 29(57,0(5(*8/$5(03/2<((6 29(57,0(3$577,0((03/2<((6 9$&$7,213$< ,1685$1&(&$6+%(1(),7 &2035(48(67 6$/$5<27+(5 29(57,0(6($621$/7(03 6105 - SALARIES AND WAGES 485,364 523,129 580,648 659,320 498,140 272,791 566,220 530,135 581,970 543,780 0(',&$5( ),&$ 3(16,2163(5$ :25.(56&203(16$7,21 81(03/2<0(17&203(16$7,21 /21*7(50',6$%,/,7<,1685$1&( 0(',&$/,1685$1&( '(17$/,1685$1&( /,)(,1685$1&(%$6,& /,)(,1685$1&(6833'(3(1' 6125 - EMPLOYEE BENEFITS 121,395 130,912 141,284 146,115 132,030 57,235 135,635 129,450 141,485 134,920 6100 - TOTAL PERSONNEL SERVICES 606,759 654,042 721,932 805,435 630,170 330,027 701,855 659,585 723,455 678,700 2)),&(6833/,(6 60$//722/6 (48,30(17 02725)8(/62,/6 )(57,/,=(5 &+(0,&$/6 (48,30(173$576 9(+,&/(67,5(6%$77(5,(6 *(1(5$/6833/,(6 6205 - SUPPLIES 142,527 144,029 200,117 127,000 126,500 70,739 141,500 141,500 153,500 153,500 &2168/7$176(59,&(6 7(/(3+21(3$*(56 3267$*(836)('(; 35,17,1* &/($1,1*6(59,&(*$5%$*( 27+(5&2175$&78$/6(59,&(6 6230 - CONTRACTUAL SERVICES 34,517 47,987 60,299 44,500 45,500 30,920 95,250 95,250 100,250 100,250 87,/,7,(6(/(&75,& 87,/,7,(61$785$/*$6 87,/,7,(63523$1(:$7(56(:(5 6250 - UTILITIES 56,734 53,023 52,972 59,000 58,000 18,451 58,000 58,000 55,500 55,500 5(3$,56(48,30(17 5(3$,56%8,/',1* 5(3$,5627+(5 6260 - REPAIRS AND MAINTENA 17,373 47,479 20,554 25,000 18,500 3,042 20,000 20,000 29,000 29,000 6&+22/6&21)(5(1&(6(;3/2&$/ 6&+22/6&21)(5(1&(6(;327+(5 0,/($*($872$//2:$1&( 323 &LW\RI$SSOH9DOOH\ 'HSDUWPHQW([SHQVH6XPPDU\ %XGJHW<HDUV *2/) ([FOXGHV)RRG %HYHUDJH Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 68%6,67(1&($//2:$1&( '8(6 68%6&5,37,216 81,)250&/27+,1*$//2:$1&( 6270 - TRNG/TRAVL/DUES/UNIF 8,210 7,552 6,175 11,000 8,450 5,991 8,500 8,500 9,650 9,650 6200 - TOTAL OPERATING COSTS 259,362 300,070 340,116 266,500 256,950 129,142 323,250 323,250 347,900 347,900 5(17$/(;3(16( ,1685$1&(3523(57</,$%,/,7< ,17(5(67(;3(16( 6$/(686(7$; *(1(5$/&$6+',6&28176 /$7()((6),1$1&(&+$5*(6 9,6$%$1.&+$5*(6 27+(5&+$5*(6 6301 - OTHER EXPENDITURES 69,288 73,428 68,403 69,520 74,000 26,257 75,500 75,500 69,500 69,500 6300 - TOTAL OTHER EXPENDITURES 69,288 73,428 68,403 69,520 74,000 26,257 75,500 75,500 69,500 69,500 *2/)5(1732:(5&$576 *2/)%$*6 80%5(//$6 *2/)%$//6 *2/)&$36+$76&/27+,1* *2/)&/8%6 *2/)*/29(6 *2/)6+2(6 *2/)&,*$56 *2/)3526+2327+(5 *2/)%((5 *2/))22' *2/)121$/&2+2/,&%(9(5$*(6 *2/).,7&+(16833/,(6 *2/)&$6+',6&2817 *2/))5(,*+7215(6$/(0'6( +$1',&$3)(( *2/)5(17$/(48,30(17 *2/)/(66216 *2/)/,4825 *2/):,1( 6401 - EXPENDITURES 72,300 95,961 86,099 182,500 77,500 56,465 78,200 78,200 70,500 70,500 6400 - TOTAL EXPENDITURES 72,300 95,961 86,099 182,500 77,500 56,465 78,200 78,200 70,500 70,500 6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0 6500 - TOTAL EXPENDITURES 0 0 '(35(&,$7,21 6601 - TOTAL DEPRECIATION 175,518 174,033 174,171 162,100 174,000 92,215 133,000 133,000 134,000 134,000 6600 - TOTAL DEPRECIATION 175,518 174,033 174,171 162,100 174,000 92,215 133,000 133,000 134,000 134,000 &$3,7$/287/$<)851,785( ),; &$3,7$/287/$<75$163257$7,21 &$3,7$/287/$<27+(5,03529(0( &$3,7$/287/$<0$&+(427+(5 6701 - TOTAL CAPITAL OUTLAY 3,313 0 0 137,000 140,000 8,298 155,000 155,000 130,000 130,000 6700 - TOTAL CAPITAL OUTLAY 3,313 0 0 137,000 140,000 8,298 155,000 155,000 130,000 130,000 324 &LW\RI$SSOH9DOOH\ 'HSDUWPHQW([SHQVH6XPPDU\ %XGJHW<HDUV *2/) ([FOXGHV)RRG %HYHUDJH Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 '(%76(59,&(,17(5(67 ,17(5)81'/2$1,17(5(67 7001 - TOTAL INTEREST AND FISCAL FEES 18,219 15,539 13,695 12,510 11,345 1,826 10,650 10,650 10,000 10,000 7000 - TOTAL INTEREST AND FISCAL FEES 18,219 15,539 13,695 12,510 11,345 1,826 10,650 10,650 10,000 10,000 1,204,759 1,313,074 1,404,415 1,635,565 1,363,965 644,229 1,477,455 1,435,185 1,485,355 1,440,600 325 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 258,770 243,180 254,500 254,500 281,750 247,465 298,670 262,380 6112 Salary-Seasonal Temp 347,740 262,210 230,000 230,000 264,000 264,000 264,000 264,000 6113 Overtime - Reg 12,000 12,000 6,000 6,000 6,000 6,000 6,000 6,000 6114 Overtime - Temp 2,000 2,000 6123 Salaries - Other 8,825 7,350 7,640 7,640 14,470 12,670 13,300 11,400 6138 Medicare 9,125 7,640 7,200 7,200 8,210 7,685 8,435 7,885 6139 FICA 39,015 32,660 30,730 30,730 35,105 32,870 36,080 33,715 6141 Pension - PERA 21,120 22,690 24,300 24,300 22,670 19,960 23,850 20,985 6142 Workers Compensation 12,210 12,060 9,370 9,370 11,235 10,520 11,900 11,115 6144 Long-term Disability Insurance 775 670 850 850 815 815 860 860 6145 Hospital & Life Insurance 54,900 57,480 59,580 59,580 57,600 57,600 60,360 60,360 Position Changes Total 766,480 659,940 630,170 630,170 701,855 659,585 723,455 678,700 6210 OFFICE SUPPLIES 3,000 3,000 2,500 2,500 2,500 2,500 2,500 2,500 Total 3,000 3,000 2,500 2,500 2,500 2,500 2,500 2,500 6211 SMALL TOOL & EQUIPMENT Miscellaneous 5,000 5,000 3,000 3,000 4,000 4,000 4,000 4,000 Total 5,000 5,000 3,000 3,000 4,000 4,000 4,000 4,000 6212 MOTOR FUELS/OILS 18,000 19,000 12,000 12,000 12,000 12,000 12,000 12,000 Total 18,000 19,000 12,000 12,000 12,000 12,000 12,000 12,000 6213 FERTILIZER 13,000 14,000 20,000 20,000 25,000 25,000 25,000 25,000 Total 13,000 14,000 20,000 20,000 25,000 25,000 25,000 25,000 6214 CHEMICALS 21,000 21,000 20,000 20,000 21,000 21,000 21,000 21,000 Total 21,000 21,000 20,000 20,000 21,000 21,000 21,000 21,000 6215 EQUIPMENT - PARTS Mowers,Irrigation, Tractors 24,000 25,000 22,000 22,000 30,000 30,000 33,000 33,000 Total 24,000 25,000 22,000 22,000 30,000 30,000 33,000 33,000 6216 EQUIPMENT - TIRES/BATTERIES 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6229 GENERAL SUPPLIES Operations/Misc - - 46,000 46,000 46,000 46,000 55,000 55,000 Operations 22,000 23,000 - - - - Miscellaneous 3,000 3,000 - - - - Grass Seed, Sod 13,000 13,000 - - - - Total 38,000 39,000 46,000 46,000 46,000 46,000 55,000 55,000 6235 CONSULTANT SERVICES Liquor Operations - Training 500 500 - - - - Supplemental staff training - - 500 500 250 250 250 250 Total 500 500 500 500 250 250 250 250 6237 TELEPHONE/PAGERS Clubhouse, Maintenance 12,000 12,000 15,000 15,000 15,000 15,000 15,000 15,000 Total 12,000 12,000 15,000 15,000 15,000 15,000 15,000 15,000 6239 PRINTING/PUBLISHING Promotion Flyers 8,000 9,000 6,500 6,500 8,500 8,500 8,500 8,500 Total 8,000 9,000 6,500 6,500 8,500 8,500 8,500 8,500 6240 C. SERVICE/GARBAGE REMOVAL 8,000 8,000 5,000 5,000 5,000 5,000 8,000 8,000 Total 8,000 8,000 5,000 5,000 5,000 5,000 8,000 8,000 6249 OTHER CONTRACTUAL SERVICES Filters, Exterminator, Alarms, WiFi, Aerating (deep tine), Elevator Insp. Mechanical contract 14,000 15,000 18,500 18,500 18,500 18,500 20,000 20,000 Culligan Water Coolers - mntc shop 2,000 2,000 2,000 2,000 Carts 46,000 46,000 46,500 46,500 Total 14,000 15,000 18,500 18,500 66,500 66,500 68,500 68,500 6255 UTILITIES - ELECTRIC 28,000 29,000 40,000 40,000 40,000 40,000 40,000 40,000 Total 28,000 29,000 40,000 40,000 40,000 40,000 40,000 40,000 6256 UTILITIES - NATURAL GAS - 14,000 10,000 10,000 10,000 10,000 10,000 10,000 Total - 14,000 10,000 10,000 10,000 10,000 10,000 10,000 6257 UTILITIES - PROPANE/WATER/SEWER 16,000 16,000 8,000 8,000 8,000 8,000 5,500 5,500 Total 16,000 16,000 8,000 8,000 8,000 8,000 5,500 5,500 6265 REPAIRS - EQUIPMENT Winterize Sprinkler System 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Rebuild Various Equip 5,000 15,000 8,000 8,000 8,000 8,000 15,000 15,000 Total 10,000 20,000 13,000 13,000 13,000 13,000 20,000 20,000 326 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS 4,000 4,000 5,000 5,000 6,000 6,000 8,000 8,000 Total 4,000 4,000 5,000 5,000 6,000 6,000 8,000 8,000 6269 REPAIRS - OTHER 1,000 1,000 500 500 1,000 1,000 1,000 1,000 Total 1,000 1,000 500 500 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF/EXP - LOCAL Maintenance Certification 1,000 1,000 1,000 1,000 1,000 1,000 1,200 1,200 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,200 1,200 6276 SCHOOL/CONF/EXP - OTHER National Conference 1,500 - 1,500 1,500 - - 1,500 1,500 Total 1,500 - 1,500 1,500 - - 1,500 1,500 6277 MILEAGE ALLOWANCE 2,000 2,000 200 200 2,000 2,000 1,200 1,200 Total 2,000 2,000 200 200 2,000 2,000 1,200 1,200 6278 SUBSISTENCE 250 - 250 250 - - 250 250 Total 250 - 250 250 - - 250 250 6280 DUES & SUBSCRIPTIONS MGA/PGA 4,000 4,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 4,000 4,000 3,000 3,000 3,000 3,000 3,000 3,000 6281 UNIFORM/CLOTHING ALLOWANCE 3,000 4,000 2,500 2,500 2,500 2,500 2,500 2,500 Total 3,000 4,000 2,500 2,500 2,500 2,500 2,500 2,500 6310 RENTAL EXPENSE Chemical Toilets 2,500 3,000 3,000 3,000 3,000 3,000 3,000 3,000 H20 Coolers 1,500 2,000 Small Equipment 500 1,000 1,000 1,000 1,000 1,000 Miscellaneous - - - - - - Total 4,500 6,000 4,000 4,000 4,000 4,000 3,000 3,000 6311 INSURANCE 34,000 35,700 36,000 36,000 36,000 36,000 36,000 36,000 Total 34,000 35,700 36,000 36,000 36,000 36,000 36,000 36,000 6399 OTHER CHARGES Golf Lessons 3,000 1,000 1,000 1,000 2,200 2,200 2,000 2,000 Teemaster 7,500 7,500 7,500 7,500 7,500 7,500 2,500 2,500 Building Reservation Software 800 - 500 500 800 800 1,000 1,000 Total 11,300 8,500 9,000 9,000 10,500 10,500 5,500 5,500 6610 DEPRECIATION Equipment 37,100 35,000 37,000 37,000 37,000 37,000 37,500 37,500 Carts - move to 6249 Other Contractual 45,400 45,400 46,000 46,000 Building & Sewer Extension 81,700 81,700 91,000 91,000 96,000 96,000 96,500 96,500 Total 164,200 162,100 174,000 174,000 133,000 133,000 134,000 134,000 7016 Interfund Loan Interest Sewer Extension 5,170 4,535 3,875 3,875 3,230 3,230 3,014 3,014 Club House 7,500 7,340 7,150 7,150 6,980 6,980 6,546 6,546 Parking Lot - - - - 440 440 440 440 Mowers 925 635 320 320 - - - - Total 13,595 12,510 11,345 11,345 10,650 10,650 10,000 10,000 6323 Interest on capital Lease Carts 1,780 1,320 Total 1,780 1,320 - - - - - - 6730 CAPITAL OUTLAY - VEHICLES Replace Large Mower 60,000 60,000 65,000 65,000 65,000 65,000 Replace Greensmower 30,000 30,000 30,000 30,000 40,000 40,000 40,000 40,000 Replace Workman 20,000 20,000 20,000 20,000 25,000 25,000 Replace - (2) Workmen 50,000 50,000 Total 50,000 50,000 110,000 110,000 155,000 155,000 130,000 130,000 6735 CAPITAL OUTLAY - OTHER IMP 90,000 Cart Path Overlays 15,000 15,000 15,000 15,000 35,000 Total 15,000 140,000 15,000 15,000 - - - - 327 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS Small Sprayer Unit for Maintenance 15,000 15,000 Total - - 15,000 15,000 - - - - 6322 UNCOLLECTABLE CHECKS 6423 CASH DISCOUNT (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) 6410 POWER CARTS RENTAL 3,000 1,000 1,000 1,000 2,500 2,500 2,500 2,500 6424 FREIGHT ON RESALE MDSE 3,000 3,000 3,500 3,500 3,500 3,500 2,500 2,500 6411 GOLF-BAGS & UMBRELLAS 3,000 3,000 3,500 3,500 2,500 2,500 2,500 2,500 6412 BALLS 11,000 11,000 15,000 15,000 14,000 14,000 13,000 13,000 6413 CAPS/HATS/CLOTHING 21,000 22,000 20,000 20,000 25,000 25,000 22,000 22,000 6414 CLUBS 12,000 12,000 10,000 10,000 6,000 6,000 6,000 6,000 6415 GLOVES 4,000 4,000 6,000 6,000 6,000 6,000 6,000 6,000 6416 SHOES 6,000 5,000 4,000 4,000 4,000 4,000 4,000 4,000 6417 CIGARS 2,000 2,000 2,500 2,500 2,500 2,500 2,000 2,000 6419 BEER 30,000 32,000 - - - - 6420 FOOD 34,000 36,000 - - - - 6421 NON-ALCOHOLIC BEVERAGES 16,000 17,000 - - - - 6422 KITCHEN SUPPLIES 7,000 8,000 - - - - 6351 VISA COSTS 17,000 18,000 25,000 25,000 25,000 25,000 25,000 25,000 6426 HANDICAP FEE 1,500 1,500 1,000 1,000 1,200 1,200 1,000 1,000 6418 PRO SHOP-OTHER 12,000 13,000 12,000 12,000 12,000 12,000 10,000 10,000 6429 LIQUOR 8,000 9,000 - - - - 6430 WINE 4,000 4,000 - - - - Total 193,500 200,500 102,500 102,500 103,200 103,200 95,500 95,500 Total Net of Personnel 681,125 714,130 733,795 733,795 775,600 775,600 761,900 761,900 TOTAL EXPENSES 1,447,605$ 1,374,070$ 1,363,965$ 1,363,965$ 1,477,455$ 1,435,185$ 1,485,355$ 1,440,600$ 328 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5120 Valleywood Food & Beverage 1 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus, banquet and rental events and on course beverage cart operations. This business unit requires very close coordination with Golf Operations. The revenues from this business unit are a crucial part of the golf courses annual revenues. Valleywood Food & Beverage – Objectives for 2018 • Continue the development/refinement and implementation of comprehensive staff training programs. As our staff has gained experience, we will continue to advance their guest service/bartending & cooking/presentation skills. • Continue to refresh and enhance our daily and banquet/event menus using historical sales information, guest feedback and survey data to expand the offerings. Continue refining our graduation party menus and tournament specific menus. • Establish food & beverage minimums for small to mid-size tournaments and events. • Develop a guest loyalty program in conjunction with out new POS.. • Continue to refine produce offerings to better take advantage of volume • IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 # Rounds 33,880 32,435 32,000 33,000 34,000 Golf Events-40 to 60 players 34 33 35 35 35 Golf Events 60+ Players Golf Events 100+ Players 11 5 14 5 15 5 15 5 15 5 Banquet Private (weddings, etc.) 26 22 24 24 24 Banquet- Corporate (meetings, etc.) 11 15 15 15 15 Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8 Banquet Club Events (league dinners) 11 10 12 12 12 Banquet – Public Events (Liquor,event, concerts, Rotary, etc. includes 50 Rotary meetings) 63 65 70 75 75 Regular Status Personnel Schedule –FTE’s Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Food & Beverage Coordinator .5 .5 .5 .5 .5 Temporary Status Personnel Schedule –(# positions Part Time) Part Time# Hours Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Food & Beverage : Food & Bev. Supervisor 2,852 1,500 1,500 2,200 2,200 Food & Beverage Lead 1,106 2,500 2,500 3,700 3,700 Food & Bev – Cook 2,810 1,500 1,500 3,700 3,700 329 Summary Budget Department 61 Business Unit # 5120 - FOOD & BEVERAGE OPERATIONS 2014 2015 2016 2017 2018 2019 Actual Actual Actual Adopted Proposed Proposed Revenue: Food & Non Alcoholic Bev 141,857 143,939 156,500 156,000 147,900 147,900 Beer 115,383 95,027 74,837 104,000 96,000 96,000 Liquor / Wine 37,784 60,802 56,545 66,000 61,100 61,100 Banquet and Rentals 51,078 59,553 55,125 64,000 61,000 61,000 Other - - - - - 346,102 359,321 343,007 390,000 366,000 366,000 Expenditures: Salaries & Wages 167,503 134,653 103,305 176,970 158,490 162,630 Emp. Benefits 21,525 19,758 15,110 24,870 21,800 22,535 Restate Food & Bev Coordinator #33,632 35,742 Supplies 2,297 2,275 10,061 7,500 7,500 7,500 Contractual Serv.9,875 14,299 13,351 13,500 13,500 13,500 Utilities - - - - - Repairs & Maint.1,193 6,358 926 1,000 1,000 1,000 Training/Travel/Dues 199 1,115 1,205 200 200 200 Insurance & Other Exp.3,619 831 1,615 1,000 1,000 1,000 Items for Resale 130,044 133,666 129,114 144,000 157,000 143,000 Total Expenditures 336,255 346,587 310,429 369,040 360,490 351,365 Operating Income(loss)9,847 12,734 32,578 20,960 5,510 14,635 Note : Detail Budgets for Food & Beverage were not adopted prior to 2017 # - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016 CLUBHOUSE: 2018 CAPITAL OUTLAY A/V upgrades $5,000 Refrigerator $4,000 Banquet/Patio/Bar Furniture $5,000 $14,000 2019 CAPITAL OUTLAY Dance Floor $ 4,000 Clubhouse & Patio exterior lighting $10,000 Ceremony chairs $ 5,000 Building security $10,000 $29,000 330 &LW\RI$SSOH9DOOH\ 'HSDUWPHQW([SHQVH6XPPDU\ %XGJHW<HDUV *2/) )RRG %HYHUDJH2QO\ Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6$/$5<5(*8/$5(03/2<((6 6$/$5<3$577,0( 6$/$5<6($621$/7(03 6$/$5<27+(5 29(57,0(6($621$/7(03 6105 - SALARIES AND WAGES 167,503 134,653 103,305 176,970 49,295 122,400 158,490 124,440 162,630 0(',&$5( ),&$ 3(16,2163(5$ :25.(56&203(16$7,21 6125 - EMPLOYEE BENEFITS 21,525 19,758 15,110 24,870 7,179 15,620 21,800 15,965 22,535 6100 - TOTAL PERSONNEL SERVICES 189,028 154,412 118,415 201,840 56,474 138,020 180,290 140,405 185,165 2)),&(6833/,(6 60$//722/6 (48,30(17 *(1(5$/6833/,(6 6205 - SUPPLIES 2,297 2,275 10,061 7,500 3,318 7,500 7,500 7,500 7,500 35,17,1* &/($1,1*6(59,&(*$5%$*( 27+(5&2175$&78$/6(59,&(6 6230 - CONTRACTUAL SERVICES 9,875 14,299 13,351 13,500 5,525 13,500 13,500 13,500 13,500 6250 - UTILITIES 0 0 0 0 5(3$,56(48,30(17 5(3$,56%8,/',1* 6260 - REPAIRS AND MAINTENA 1,193 6,358 926 1,000 0 1,000 1,000 1,000 1,000 6&+22/6&21)(5(1&(6(;3/2&$/ '8(6 68%6&5,37,216 6270 - TRNG/TRAVL/DUES/UNIF 199 1,115 1,205 200 105 200 200 200 200 6200 - TOTAL OPERATING COSTS 13,564 24,047 25,543 22,200 8,948 22,200 22,200 22,200 22,200 5(17$/(;3(16( 6$/(686(7$; /$7()((6),1$1&(&+$5*(6 27+(5&+$5*(6 6301 - OTHER EXPENDITURES 3,619 831 1,615 1,000 610 1,000 1,000 1,000 1,000 6300 - TOTAL OTHER EXPENDITURES 3,619 831 1,615 1,000 610 1,000 1,000 1,000 1,000 *2/)%((5 *2/))22' *2/)121$/&2+2/,&%(9(5$*(6 *2/).,7&+(16833/,(6 *2/))5(,*+7215(6$/(0'6( *2/)5(17$/(48,30(17 *2/)/,4825 *2/):,1( 6401 - EXPENDITURES 130,044 132,155 129,114 144,000 54,191 157,000 157,000 143,000 143,000 6400 - TOTAL EXPENDITURES 130,044 132,155 129,114 144,000 54,191 157,000 157,000 143,000 143,000 /,4825 :,1( 6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 1,511 0 0 331 &LW\RI$SSOH9DOOH\ 'HSDUWPHQW([SHQVH6XPPDU\ %XGJHW<HDUV *2/) )RRG %HYHUDJH2QO\ Object Account 2014 Actual 2015 Actual 2016 Actual 2016 Council Adopted Original Budget 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6500 - TOTAL EXPENDITURES 0 1,511 0 0 &$3,7$/287/$<0$&+(427+(5 6701 - TOTAL CAPITAL OUTLAY 74,000 14,000 14,000 29,000 29,000 6700 - TOTAL CAPITAL OUTLAY 74,000 14,000 14,000 29,000 29,000 336,256 312,956 274,687 443,040 120,222 332,220 374,490 335,605 380,365 332 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 61: FOOD & BEVERAGE -5120 COMPANY 5100: GOLF FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 31,855 31,855 - 34,290 36,290 6111 Salary-Parttime 6112 Salary-Seasonal Temp 143,000 143,000 120,000 120,000 122,000 122,000 6113 Overtime - Reg 6114 Overtime - Temp 6123 Salaries - Other 2,115 2,115 2,400 4,200 2,440 4,340 6138 Medicare 2,575 2,575 1,775 2,300 1,805 2,360 6139 FICA 11,010 11,010 7,590 9,825 7,715 10,085 6141 Pension - PERA 7,930 7,930 3,825 6,530 3,900 6,765 6142 Workers Compensation 3,355 3,355 2,430 3,145 2,545 3,325 Position Changes Total - - 201,840 201,840 138,020 180,290 140,405 185,165 6210 OFFICE SUPPLIES 500 500 500 500 500 500 Total - - 500 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT Misc 2,000 2,000 2,000 2,000 2,000 2,000 Total - - 2,000 2,000 2,000 2,000 2,000 2,000 6229 GENERAL SUPPLIES Cleaning Supplies, chemicals, gloves,5,000 5,000 5,000 5,000 5,000 5,000 kitchen supplies Total - - 5,000 5,000 5,000 5,000 5,000 5,000 6239 PRINTING/PUBLISHING Mother Day Ads 500 500 500 500 500 500 Total - - 500 500 500 500 500 500 6240 C. SERVICE/GARBAGE REMOVAL Linen Cleaning Service 10,000 10,000 10,000 10,000 10,000 10,000 Kitchen uniform laundry serv 2,000 2,000 2,000 2,000 2,000 2,000 Total - - 12,000 12,000 12,000 12,000 12,000 12,000 6249 OTHER CONTRACTUAL SERVICES Beer Line Cleaning 300 300 300 300 300 300 Knife Service 700 700 700 700 700 700 Total - - 1,000 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT ECOLAB Preventive Maint agmt 1,000 1,000 1,000 1,000 1,000 1,000 Other Total - - 1,000 1,000 1,000 1,000 1,000 1,000 6280 DUES & SUBSCRIPTIONS Restaurant OWNER.COM 200 200 200 200 200 200 Total - - 200 200 200 200 200 200 6281 UNIFORM/CLOTHING ALLOWANCE Total - - - - - - - - 6310 RENTAL EXPENSE CO 2 Rentals 1,000 1,000 1,000 1,000 1,000 1,000 Total - - 1,000 1,000 1,000 1,000 1,000 1,000 6740 CAPITAL OUTLAY - OTHER ITEMS A/V Equip (projector, laptop,tablets)15,000 15,000 Audio/Visual Upgrades 5,000 5,000 2-Door refrigerator 4,000 4,000 Banquet/Bar/Patio Furniture 7,000 7,000 5,000 5,000 POS System (F & B, hand-helds)20,000 20,000 Handhelds for Beverage Carts 3,000 3,000 Dance Floor 4,000 4,000 4,000 4,000 Clubhouse & Grounds exterior lighting 10,000 10,000 10,000 10,000 Ceremony Chairs 5,000 5,000 5,000 5,000 Building Security 10,000 10,000 10,000 10,000 Total - - 74,000 74,000 14,000 14,000 29,000 29,000 ITEMS FOR RESALE 6419 BEER 32,000 27,000 27,000 40,000 40,000 30,000 30,000 6420 FOOD 36,000 80,000 80,000 82,000 82,000 80,000 80,000 6421 NON-ALCOHOLIC BEVERAGES 17,000 12,000 12,000 12,000 12,000 15,000 15,000 6422 KITCHEN SUPPLIES 8,000 10,000 10,000 10,000 10,000 8,000 8,000 6429 LIQUOR 9,000 10,000 10,000 8,000 8,000 6,000 6,000 6430 WINE 4,000 5,000 5,000 5,000 5,000 4,000 4,000 Total - 106,000 144,000 144,000 157,000 157,000 143,000 143,000 Total Net of Personnel - 106,000 241,200 241,200 194,200 194,200 195,200 195,200 TOTAL EXPENSES -$ 106,000$ 443,040$ 443,040$ 332,220$ 374,490$ 335,605$ 380,365$ 333 VALLEYWOOD FOOD & BEVERAGE OUTSOURCING ALTERNATIVE 334 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5120 Valleywood Food & Beverage – with outside vendor 1 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus, banquet and rental events and on course beverage cart operations. This business unit requires very close coordination with Golf Operations. The revenues from this business unit are a crucial part of the golf course’s annual revenues. Valleywood Food & Beverage – Objectives for 2018 and 2019 Contract for the provision of food and beverage service beginning in 2018. This public / private partnership will allow Valleywood to better serve our customers and attract more users to our clubhouse facility IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2015 Actual 2016 Projected 2017 Projected 2018 Projected 2019 # Rounds 33,880 32,435 32,000 33,000 34,000 Golf Events-40 to 60 players 34 333 35 35 35 Golf Events 60+ Players Golf Events 100+ Players 11 5 14 5 15 5 15 5 15 5 Banquet Private (weddings, etc.) 26 22 24 24 24 Banquet- Corporate (meetings, etc.) 11 15 15 15 15 Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8 Banquet Club Events (league dinners) 11 10 12 12 12 Banquet – Public Events (Liquor,event, concerts, Rotary, etc. includes 50 Rotary meetings) 63 65 70 75 75 Regular Status Personnel Schedule –FTE’s Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Facility Rental Coordinator .5 .5 .5 .0 .0 Golf & Facility Coordinator - - - .25 .25 Temporary Status Personnel Schedule –(# positions Part Time) Part Time# Hours Actual Proposed Proposed Proposed Proposed Position Title 2015 2016 2017 2018 2019 Food & Beverage : Food & Bev. Supervisor 2,852 1,500 1,500 1,000 1,000 Food & Beverage Lead 1,106 2,500 2,500 Food & Bev – Cook 2,810 1,500 1,500 335 Summary Budget Department 61 Business Unit # 5120 - FOOD & BEVERAGE OPERATIONS 2014 2015 2016 2017 2018 2019 Actual Actual Actual Proposed Proposed Proposed Revenue: Food & Non Alcoholic Bev 141,857 143,939 156,500 156,000 16,000 16,000 Beer 115,383 95,027 74,837 104,000 16,500 16,500 Liquor / Wine 37,784 60,802 56,545 66,000 5,400 5,400 Banquet and Rentals 51,078 59,553 55,125 64,000 60,000 60,000 346,102 359,321 343,007 390,000 97,900 97,900 Expenditures: Salaries & Wages 167,503 134,653 103,305 176,970 27,655 28,420 Emp. Benefits 21,525 19,758 15,110 24,870 4,740 4,880 Restate Food & Bev Coordinator #33,632 35,742 - - - Supplies 2,297 2,275 10,061 7,500 3,000 3,000 Contractual Serv.9,875 14,299 13,351 13,500 11,000 11,000 Utilities - - - - - - Repairs & Maint.1,193 6,358 926 1,000 - - Training/Travel/Dues 199 1,115 1,205 200 - - Insurance & Other Exp.3,619 831 1,615 1,000 - - Items for Resale 130,044 133,666 129,114 144,000 - - Total Expenditures 336,255 346,587 310,429 369,040 46,395 47,300 Operating Income(loss)9,847 12,734 32,578 20,960 51,505 50,600 Note : Detail Budgets for Food & Beverage were not adopted prior to 2017 # - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016 The 2018 and 2019 Golf & Facility Coordinator position would be allocated 25% to Food and Beverage, 50% to Golf Operations and the remaining 25% would be included in other recreation functions. 336 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 61: FOOD & BEVERAGE -5120 (WITH OUTSIDE VENDOR) COMPANY 5100: GOLF FUND JDE 2016 2017 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL DEPT ADMIN COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED PROP RECOMMEND ADOPTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 31,855 31,855 31,855 60,000 12,370 60,000 12,710 6111 Salary-Parttime 14,350 14,750 6112 Salary-Seasonal Temp 143,000 143,000 143,000 - 6113 Overtime - Reg - 6114 Overtime - Temp - 6123 Salaries - Other 2,115 2,115 2,115 935 960 6138 Medicare 1,960 2,575 2,575 400 410 6139 FICA 8,365 11,010 11,010 12,000 1,715 12,000 1,760 6141 Pension - PERA 10,120 7,930 7,930 2,075 2,130 6142 Workers Compensation 2,550 3,355 3,355 550 580 Total - 199,965 201,840 201,840 72,000 32,395 72,000 33,300 6210 OFFICE SUPPLIES 500 500 500 500 500 500 Total - - 500 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT Misc 2,000 2,000 1,000 1,000 1,000 1,000 Total - - 2,000 2,000 1,000 1,000 1,000 1,000 6229 GENERAL SUPPLIES Cleaning Supplies, chemicals, gloves,5,000 5,000 1,500 1,500 1,500 1,500 kitchen supplies Total - - 5,000 5,000 1,500 1,500 1,500 1,500 6239 PRINTING/PUBLISHING Advertising 500 500 500 500 500 500 Total - - 500 500 500 500 500 500 6240 C. SERVICE/GARBAGE REMOVAL 9,000 9,000 9,000 9,000 Linen Cleaning Service 10,000 10,000 Kitchen uniform laundry serv 2,000 2,000 Total - - 12,000 12,000 9,000 9,000 9,000 9,000 6249 OTHER CONTRACTUAL SERVICES Beer Line Cleaning 300 300 Knife Service 700 700 500 500 500 500 Total - - 1,000 1,000 500 500 500 500 6265 REPAIRS - EQUIPMENT ECOLAB Preventive Maint agmt 1,000 1,000 1,000 1,000 1,000 1,000 Other Total - - 1,000 1,000 1,000 1,000 1,000 1,000 6280 DUES & SUBSCRIPTIONS Restaurant OWNER.COM 200 200 Total - - 200 200 - - - 6281 UNIFORM/CLOTHING ALLOWANCE Total - - - - - - - 6310 RENTAL EXPENSE CO 2 Rentals 1,000 1,000 Total - - 1,000 1,000 - - - 6740 CAPITAL OUTLAY - OTHER ITEMS A/V Equip (projector, laptop,tablets)15,000 15,000 15,000 Audio/Visual Upgrades 2-Door refrigerator Banquet/Bar/Patio Furniture 7,000 7,000 7,000 POS System (F & B, hand-helds)20,000 20,000 20,000 Handhelds for Beverage Carts 3,000 3,000 3,000 Dance Floor 4,000 4,000 4,000 Clubhouse & Grounds exterior lighting 10,000 10,000 10,000 Ceremony Chairs 5,000 5,000 5,000 Building Security 10,000 10,000 10,000 Total - 74,000 74,000 74,000 - - - ITEMS FOR RESALE 6419 BEER 32,000 27,000 27,000 27,000 6420 FOOD 36,000 80,000 80,000 80,000 6421 NON-ALCOHOLIC BEVERAGES 17,000 12,000 12,000 12,000 6422 KITCHEN SUPPLIES 8,000 10,000 10,000 10,000 6429 LIQUOR 9,000 10,000 10,000 10,000 6430 WINE 4,000 5,000 5,000 5,000 Total 106,000 144,000 144,000 144,000 - - - Total Net of Personnel 106,000 218,000 241,200 241,200 14,000 14,000 14,000 14,000 TOTAL EXPENSES 106,000$ 417,965$ 443,040$ 443,040$ 86,000$ 46,395$ 86,000$ 47,300$ 337 Notes: 338 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 63 5205 Arena I DESCRIPTION OF ACTIVITY The Sports Arena was built specifically to service the community indoor skating programs. The facility is jointly owned and shared with School District 196. It is an excellent example of two government entities sharing resources. The arena services the Apple Valley and Eastview Hockey Associations and provides leisure opportunities through public skating sessions. The facility offers an excellent Learn to Skate program which teaches 300-400 students per year the basics of ice skating. Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota communites traditionally provide indoor skating facilities for their communities. Skating is part of our heritage and is an important part of our recreation mission. Thousands of participants utilize the facility each week during the fall and winter months. Events include Learn to Skate lessons, hockey practices and games, figure skating ice shows, as well as public skating sessions. Each of these events bring in unique visitors to the facility. Performance can be measured by the amount of hours rented by our user groups. The Sports Arena converts from ice to four indoor tennis courts for the spring and summer months. These tennis courts are used by the Apple Valley Boys and Girls Tennis teams, VAA Summer Tennis programs, and adult tennis leagues at night. Tennis is considered a lifetime sport which is a perfect fit for our mission of providing facilities and programs to our residents. MAJOR OBJECTIVES FOR 2018 Refrigeration plant and rink floor replacement during the summer. Our currect refrigeration system is 40 years old and needs to be replaced. This will be an expensive project but one that is a great need for the operation of the facility. – Comprehensive Key 3 – Business Oriented, Key 5 – Safe Maintain a comprehensive preventative maintenance program. Our facility is aging and we need to make sure we are working hard to provide the best possible facility for our customers to use. – Comprehensive Key 3 – Business Oriented, Key 5 – Safe, and Key 6 – Play and Preserve Continue to advance our Learn to Skate program. The program has grone every year for the past three years and we have to continue that pattern. Our Learn to Skate program will help grow our local hockey associations and figure skating clubs. – Comprehensive Key 3 – Business Oriented and Key 6 – Play and Preserve 339 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 Hours of Ice time rented 1268 1250 1250 1250 1250 # of Skating Lesson Participants 325 340 350 360 370 Hours of Dry Floor Time rented 298 200 200 200 200 Regular Status Personnel Schedule – #hours Adopted Projected Projected Projected Projected Position Title 2015 2016 2017 2018 2019 Arena Manager 2080 2080 2080 2080 2080 Arena Office Supervisor 1450 1450 0 0 0 Tech Specialist 0 0 0 0 0 Working Foreman 520 520 520 520 520 Pooled Park Maintenance 1560 1560 1560 1560 1560 Ice Resurfacer Driver 1700 1700 1700 1915 1915 Rec Program Director/Asst 545 545 545 1300 1300 Lead Instructor 490 490 490 500 500 Instructor I , II 650 650 650 1100 1100 Supervisor 45 45 0 0 0 Facility Attendant - Lead 1,000 825 0 0 0 Facility Attendant Ice Guard/Concessions 725 725 0 1900 0 1900 0 1900 Note: Not budgeted by position in prior years Arena Office Supervisor and Supervisor to 0 hours, reallocate 1625 hours as follows: • 700 hours to Rec Program Director/Asst new total = 1300 • 10 hours to Lead Instructor new total = 500 • 350 hours to Instructor I/II new total = 1100 • 350 hours to Ice Guard/Concessions (Facility Attendant-lead & Facility Attendant) new total = 1900 • 215 hours to Ice Resurfacer Driver new total = 1915 340 Summary Budget Department 63 Business Unit # 5205 (Arena I) 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 137,987 177,330 192,621 161,000 163,500 163,500 163,500 Tennis Revenue (Dry Floor)2,414 6,077 141 5,000 3,000 3,000 5,000 School District Share 223,285 182,353 193,674 251,000 239,600 240,205 240,205 Sales / Concession 3,443 12,173 18,828 4,308 14,300 14,300 14,300 Investment earnings 299 - Transfer from other funds 31,018 - 109,470 - - - - Federal Grant - - Other 30,958 965 4,726 12,000 12,000 12,000 12,000 429,105 378,898 519,759 433,308 432,400 433,005 435,005 Expenditures: Salaries & Wages 237,906 223,679 222,556 279,195 272,520 258,630 268,690 Emp. Benefits 59,593 58,269 61,787 68,830 68,825 67,925 68,945 Supplies 15,311 12,690 12,010 21,000 21,400 21,450 21,500 Contractual Serv.41,230 26,394 20,435 47,450 46,000 47,250 45,350 Utilities 63,869 59,064 57,880 74,500 66,500 63,500 68,500 Repairs & Maint.21,672 8,649 11,570 19,500 20,500 20,500 20,500 Training/Travel/Dues 3,239 3,491 4,047 2,950 3,900 5,000 5,000 Tax/Non-Tax for Resale 971 6,392 6,193 7,000 8,000 8,000 8,000 Capital outlay 10,000 - 3,500 17,500 900,000 - VISA/MC Fees 1,122 2,891 715 - 500 500 500 Insurance & Other Exp.5,331 7,238 17,244 17,835 18,660 18,800 19,360 Depreciation 58,588 67,495 52,545 60,900 60,900 60,900 60,900 Total Exp 518,832 476,252 466,982 602,660 605,205 1,472,455 587,245 Net Income (loss)(89,727) (97,354) 52,777 (169,352) (172,805) (1,039,450) (152,240) 2018 CAPITAL OUTLAY Refrigeration Plant Replacement $1,800,000 ($900,000 school share) 341 City of Apple Valley Department Expense Summary Budget Years (2018-2019) ARENA I Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 161,503 139,876 147,782 169,445 74,352 172,470 172,470 179,360 179,360 6111 - SALARY PART-TIME 46,333 4,418 219 54,870 1,981 3,485 3,485 3,580 3,580 6112 - SALARY-SEASONAL TEMP 44,696 69,249 70,481 35,000 32,876 73,255 73,255 74,720 74,720 6113 - OVERTIME-REGULAR EMPLOYEES 6,612 1,412 3,286 7,500 2,411 3,500 3,500 3,500 3,500 6118 - VACATION PAY -20,451 8,725 788 0 6121 - INSURANCE CASH BENEFIT 343 0 0 360 6122 - COMP REQUEST -1,129 0 0 0 6123 - SALARY-OTHER 5,705 5,920 5,920 7,530 7,530 6105 - SALARIES AND WAGES 237,906 223,679 222,556 272,520 111,980 258,630 258,630 268,690 268,690 6138 - MEDICARE 3,603 2,963 3,033 3,950 1,567 3,750 3,750 3,875 3,875 6139 - FICA 15,408 12,668 12,970 16,895 6,701 16,035 16,035 16,570 16,570 6140 - HOSPITAL & LIFE INSURANCE 0 6141 - PENSIONS-PERA 14,126 13,018 13,682 15,120 6,997 13,905 13,905 12,605 12,605 6142 - WORKERS COMPENSATION 3,054 3,167 3,316 5,000 2,077 4,935 4,935 5,205 5,205 6143 - UNEMPLOYMENT COMPENSATION 0 0 0 0 6144 - LONG-TERM DISABILITY INSURANCE 295 345 378 500 131 500 500 510 510 6145 - MEDICAL INSURANCE 21,207 23,528 26,460 27,360 10,973 28,800 28,800 30,180 30,180 6146 - DENTAL INSURANCE 1,820 2,569 1,936 1,000 6147 - LIFE INSURANCE-BASIC 19 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 62 0 1 29 6125 - EMPLOYEE BENEFITS 59,593 58,269 61,787 68,825 29,481 67,925 67,925 68,945 68,945 6100 - TOTAL PERSONNEL SERVICES 297,499 281,948 284,343 341,345 141,461 326,555 326,555 337,635 337,635 6210 - OFFICE SUPPLIES 274 0 77 300 223 550 250 550 250 6211 - SMALL TOOLS & EQUIPMENT 1,216 1,004 474 1,100 6 1,100 1,100 1,100 1,100 6212 - MOTOR FUELS/OILS 86 92 208 150 60 500 250 500 300 6214 - CHEMICALS 0 0 0 5,100 0 5,100 5,100 5,100 5,100 6215 - EQUIPMENT-PARTS 593 571 963 2,750 583 2,750 2,750 2,750 2,750 6229 - GENERAL SUPPLIES 13,141 11,023 10,291 12,000 3,678 12,000 12,000 12,000 12,000 6205 - SUPPLIES 15,311 12,690 12,012 21,400 4,549 22,000 21,450 22,000 21,500 6231 - LEGAL SERVICES 1,816 1,636 0 0 6235 - CONSULTANT SERVICES 21 66 33 20 6237 - TELEPHONE/PAGERS 3,189 4,277 4,249 1,500 1,688 1,500 1,500 1,500 1,500 6239 - PRINTING 703 120 55 1,450 0 950 950 950 950 6240 - CLEANING SERVICE/GARBAGE 32,427 19,846 9,739 41,000 74 41,000 41,000 41,000 41,000 6249 - OTHER CONTRACTUAL SERVICES 3,076 450 6,357 2,050 224 3,800 3,800 1,900 1,900 6230 - CONTRACTUAL SERVICES 41,230 26,394 20,433 46,000 2,007 47,250 47,250 45,350 45,350 6255 - UTILITIES-ELECTRIC 29,997 33,638 29,444 31,500 21,244 31,500 31,500 31,500 31,500 6256 - UTILITIES-NATURAL GAS 19,715 10,915 14,034 20,000 14,132 20,000 17,000 24,000 18,000 6257 - UTILITIES-PROPANE/WATER/SEWER 14,157 14,512 14,403 15,000 3,372 15,000 15,000 19,000 19,000 6250 - UTILITIES 63,869 59,064 57,881 66,500 38,748 66,500 63,500 74,500 68,500 6265 - REPAIRS-EQUIPMENT 4,603 615 897 8,000 488 8,000 8,000 8,000 8,000 6266 - REPAIRS-BUILDING 17,069 8,034 10,672 12,500 3,911 12,500 12,500 12,500 12,500 6260 - REPAIRS AND MAINTENA 21,672 8,649 11,569 20,500 4,399 20,500 20,500 20,500 20,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 100 195 40 500 424 2,000 500 2,000 500 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,214 1,108 1,611 1,300 0 0 1,300 0 1,300 6277 - MILEAGE/AUTO ALLOWANCE 553 351 617 600 182 600 600 600 600 6280 - DUES & SUBSCRIPTIONS 380 614 243 300 640 600 600 600 600 6281 - UNIFORM/CLOTHING ALLOWANCE 992 1,222 1,536 1,200 155 2,000 2,000 2,000 2,000 342 City of Apple Valley Department Expense Summary Budget Years (2018-2019) ARENA I Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6270 - TRNG/TRAVL/DUES/UNIF 3,239 3,491 4,047 3,900 1,402 5,200 5,000 5,200 5,000 6200 - TOTAL OPERATING COSTS 145,321 110,288 105,942 158,300 51,105 161,450 157,700 167,550 160,850 6310 - RENTAL EXPENSE 0 629 0 0 0 6311 - INSURANCE-PROPERTY/LIABILITY 2,500 3,700 14,004 14,700 7,350 14,700 14,700 14,700 15,100 6333 - GENERAL-CASH DISCOUNTS -120 -51 -80 -20 6351 - VISA/BANK CHARGES 1,122 2,891 715 500 472 500 500 500 500 6355 - ONLINE REGISTRATION FEES 0 6399 - OTHER CHARGES 2,951 2,960 3,319 3,960 2,877 3,960 4,100 3,960 4,260 6301 - OTHER EXPENDITURES 6,453 10,129 17,959 19,160 10,679 19,160 19,300 19,160 19,860 6300 - TOTAL OTHER EXPENDITURES 6,453 10,129 17,959 19,160 10,679 19,160 19,300 19,160 19,860 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 971 6,392 6,193 8,000 3,932 8,000 8,000 8,000 8,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 971 6,392 6,193 8,000 3,932 8,000 8,000 8,000 8,000 6500 - TOTAL EXPENDITURES 971 6,392 6,193 8,000 3,932 8,000 8,000 8,000 8,000 6610 - DEPRECIATION 58,588 67,495 52,545 60,900 20,787 60,900 60,900 60,900 60,900 6601 - TOTAL DEPRECIATION 58,588 67,495 52,545 60,900 20,787 60,900 60,900 60,900 60,900 6600 - TOTAL DEPRECIATION 58,588 67,495 52,545 60,900 20,787 60,900 60,900 60,900 60,900 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 10,000 0 0 17,500 0 900,000 900,000 6701 - TOTAL CAPITAL OUTLAY 10,000 0 0 17,500 0 900,000 900,000 6700 - TOTAL CAPITAL OUTLAY 10,000 0 0 17,500 0 900,000 900,000 518,831 476,251 466,982 605,205 227,963 1,476,065 1,472,455 593,245 587,245 343 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 160,876 176,880 169,445 169,445 172,470 172,470 179,360 179,360 6111 Salary - Parttime 64,520 - 54,870 54,870 3,485 3,485 3,580 3,580 6112 Salary - Seasonal Temp 33,000 89,405 35,000 35,000 73,255 73,255 74,720 74,720 6113 Overtime - Regular 7,500 7,500 7,500 7,500 3,500 3,500 3,500 3,500 6123 Salaries - Other 6,955 5,410 5,705 5,705 5,920 5,920 7,530 7,530 6138 Medicare 3,955 3,940 3,950 3,950 3,750 3,750 3,875 3,875 6139 FICA 16,915 16,845 16,895 16,895 16,035 16,035 16,570 16,570 6141 Pension - PERA 15,435 15,055 15,120 15,120 13,905 13,905 12,605 12,605 6142 Worker's Compensation 4,175 5,250 5,000 5,000 4,935 4,935 5,205 5,205 6144 Long-term Disability Insurance 480 380 500 500 500 500 510 510 6145 Hospital & Life Insurance 28,800 27,360 27,360 27,360 28,800 28,800 30,180 30,180 Position Changes Total 342,611 348,025 341,345 341,345 326,555 326,555 337,635 337,635 6210 OFFICE SUPPLIES 550 550 300 300 550 250 550 250 Total 550 550 300 300 550 250 550 250 6211 SMALL TOOL & EQUIPMENT Miscellaneous Equipment and Tools 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6212 MOTOR FUELS/OILS Propane 500 500 150 150 500 250 500 300 Total 500 500 150 150 500 250 500 300 6214 CHEMICALS Freon for Compressors - Refill R22 8,100 5,100 5,100 5,100 5,100 5,100 5,100 5,100 Total 8,100 5,100 5,100 5,100 5,100 5,100 5,100 5,100 6215 EQUIPMENT - PARTS Resurfacers 4,000 2,750 2,750 2,750 2,750 2,750 2,750 2,750 Compressors Total 4,000 2,750 2,750 2,750 2,750 2,750 2,750 2,750 6229 GENERAL SUPPLIES 11,000 11,000 12,000 12,000 12,000 12,000 12,000 12,000 Total 11,000 11,000 12,000 12,000 12,000 12,000 12,000 12,000 6237 TELEPHONE Phone 4,200 4,200 1,500 1,500 1,500 1,500 1,500 1,500 Total 4,200 4,200 1,500 1,500 1,500 1,500 1,500 1,500 6239 PRINTING/PUBLISHING Ticket Printing, News Ads 1,200 1,200 1,200 1,200 700 700 700 700 Copier annual maintenance fee 250 250 250 250 250 250 250 250 Total 1,450 1,450 1,450 1,450 950 950 950 950 6240 C. SERVICE/GARBAGE REMOVAL Janitor - Furnished by School Dist 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 Total 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 6249 OTHER CONTRACTUAL SERVICES Misc Contractual 500 500 500 500 500 500 500 500 ASCAP 300 300 300 300 300 300 300 300 Bankoe Fees 1,250 1,250 - MaxGalaxy-Cloud based Scheduling - - 3,000 3,000 1,100 1,100 Total 800 800 2,050 2,050 3,800 3,800 1,900 1,900 6255 UTILITIES - ELECTRIC Electric 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 Total 31,500 31,500 31,500 31,500 31,500 31,500 31,500 31,500 6256 UTILITIES - NATURAL GAS Natural Gas 24,000 24,000 20,000 20,000 20,000 17,000 24,000 18,000 Total 24,000 24,000 20,000 20,000 20,000 17,000 24,000 18,000 6257 UTILITIES - OTHER Water and Sewer 19,000 19,000 15,000 15,000 15,000 15,000 19,000 19,000 Total 19,000 19,000 15,000 15,000 15,000 15,000 19,000 19,000 6265 REPAIRS - EQUIPMENT Miscellaneous Repairs 7,000 7,000 8,000 8,000 8,000 8,000 8,000 8,000 Total 7,000 7,000 8,000 8,000 8,000 8,000 8,000 8,000 6266 REPAIRS - BUILDINGS Miscellaneous Repairs 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 Total 12,500 12,500 12,500 12,500 12,500 12,500 12,500 12,500 6275 SCHOOL/CONF/EXP - LOCAL MN Ice Arena Managers Conf-Manager 600 600 250 250 1,000 250 1,000 250 MN Ice Arena Managers Conf-Foreman 250 250 1,000 250 1,000 250 Total 600 600 500 500 2,000 500 2,000 500 344 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6276 SCHOOL/CONF/EXP - OTHER Out of Town Conference 2,000 - 1,300 1,300 - 1,300 1,300 Total 2,000 - 1,300 1,300 - 1,300 - 1,300 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS US Rink Assoc. & Managers Assoc.550 550 300 300 600 600 600 600 Total 550 550 300 300 600 600 600 600 6281 UNIFORM/CLOTHING ALLOWANCE Employee ID Jackets, etc.1,200 1,200 1,200 1,200 2,000 2,000 2,000 2,000 Total 1,200 1,200 1,200 1,200 2,000 2,000 2,000 2,000 6311 INSURANCE General Liability 3,700 14,000 14,700 14,700 14,700 14,700 14,700 15,100 Total 3,700 14,000 14,700 14,700 14,700 14,700 14,700 15,100 6351 VISA/BANK CHARGES 500 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 500 6399 OTHER CHARGES LOGIS 2,960 3,335 3,960 3,960 3,960 4,100 3,960 4,260 Total 2,960 3,335 3,960 3,960 3,960 4,100 3,960 4,260 6540 TAXABLE MISC FOR RESALE Concessions 7,000 8,000 8,000 8,000 8,000 8,000 8,000 Total - 7,000 8,000 8,000 8,000 8,000 8,000 8,000 6610 DEPRECIATION 60,900 60,900 60,900 60,900 60,900 60,900 60,900 60,900 Total 60,900 60,900 60,900 60,900 60,900 60,900 60,900 60,900 6735 CAPITAL OUTLAY - OTHER IMPROV Replace Cooling Tower Less: School District Share Total - - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS LED Lighting 35,000 35,000 Less: School District Share (3,500) (17,500) (17,500) Edger 7,000 Ice Plant Replcement 1,800,000 1,800,000 Less: School District Share (900,000) (900,000) Total - 3,500 17,500 17,500 900,000 900,000 - - Total Net of Personnel 239,710 254,635 263,860 263,860 1,149,510 1,145,900 255,610 249,610 TOTAL EXPENSES 582,321$ 602,660$ 605,205$ 605,205$ 1,476,065$ 1,472,455$ 593,245$ 587,245$ 345 Notes: 346 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Arena II DESCRIPTION OF ACTIVITY The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey associations which together have over 500 registered participants. The hockey association sponsors several tournaments and hosts playoff games which bring in teams from all over the state. Not only does this benefit the arena but also local merchants in the area. During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for soccer and lacrosse practices and games. The facility is in high demand early in the season prior to the outdoor fields being ready for use. We have several adult soccer teams that utilize the arena. The dry floor rental provides an important revenue source for the facility. MAJOR OBJECTIVES FOR 2018 Increase our advertising within Hayes Park Arena. Advertising creates a great alternative revenue stream to help keep our rental rates affordable for our customers. – Comprehensive Key 3 – Business Oriented, Key 6 – Play and Preserve Improve our preventative maintenance program. This program has to be a top priority in order to avoid costly breakdowns and to keep our staff and users safe inside of our building. Our facility is aging and it is extremely important to continuously improve our program to keep the building performing at a high level.– Comprehensive Key 3 – Business Oriented, Key 5 – Safe Continue to improve the energy efficiency of the facility. Ice arenas are high energy consumers and we need to do everything we can do make sure we are consuming as little energy as we can. – Comprehensive Key 3 – Business Oriented, Key 5 – Safe, Key 6 – Play and Preserve and Key 7– Healthy and Active 347 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 Hours Ice Time Rented 1743 1600 1650 1700 1750 Hours Dry Floor Time Rented 220 230 300 300 300 Personnel Schedule – #hours Projected Projected Projected Projected Projected Position Title 2015 2016 2017 2018 2019 Working Foreman 1560 1560 1560 1560 1560 Tech Specialist - - - - - Pooled Park Maintenance 520 520 520 520 520 Rec Facility Attendant/Asst 520 520 1000 1000 1000 Ice Resurfacer Driver 3000 3000 3000 3000 3000 Facility Attendant -Lead 0 0 0 0 0 Arena Bldg Supervisor 0 0 0 0 0 Facility Supervisor 0 0 0 0 0 Note: Not budgeted by position in prior years Rec Facility Attendant/Asst changed to Ice Guard/Concessions @ 1,000 hrs due to adding concession operations. 348 Summary Budget Department 64 Business Unit # 5260 Hayes Arena II 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Ice Revenue 292,606 324,949 329,787 290,000 308,000 318,000 325,000 Dry Floor/Turf Revenue 41,152 760 23,069 26,000 26,000 26,000 26,000 Sales / Concession 1,536 9,092 16,568 10,000 13,000 13,000 13,000 Advertising Revenue - - 3,020 - 3,000 3,000 3,000 Other 12,970 8,572 1,504 1,000 2,000 2,000 2,000 348,264 343,373 373,948 327,000 352,000 362,000 369,000 Expenditures: Salaries & Wages 82,034 42,203 48,856 59,400 58,995 52,945 55,050 Emp. Benefits 10,326 7,050 7,633 6,605 7,170 6,650 6,625 Supplies 15,453 16,859 10,460 13,050 13,450 13,450 13,450 Contractual Serv.4,670 5,756 5,383 5,900 5,550 4,450 4,450 Utilities 84,877 70,879 76,874 81,000 81,000 81,000 81,000 Repairs & Maint.29,606 34,185 21,127 21,000 21,900 21,900 22,000 Training/Travel/Dues - 535 790 1,000 1,300 1,300 1,300 Insurance & Other Exp.10,539 10,320 11,450 12,100 12,675 12,675 13,000 Items for Resale - 7,620 7,328 7,000 8,000 8,000 8,000 Depreciation 90,392 95,944 99,306 91,200 91,200 91,200 91,200 Capital Outlay - - - 25,000 27,000 212,000 15,000 Debt Service - Interest 5,060 - - - - - - Total Exp 332,957 291,351 289,207 323,255 328,240 505,570 311,075 Operating Income(loss)15,307 52,022 84,741 3,745 23,760 (143,570) 57,925 Other Income (Expense): Property Tax Levy 121,000 121,000 121,000 121,000 121,000 121,000 121,000 Net Income (Loss)136,307 173,022 205,741 124,745 144,760 (22,570) 178,925 Change in Cash: Add Depreciation:90,392 95,944 99,306 91,200 91,200 91,200 91,200 Less: Capital Outlay (14,000) (36,679) - - - - Principal portion of Debt (110,000) - - - - - Net Increase (decr.) in Cash 102,699 232,287 305,047 215,945 235,960 270,125 2018 CAPITAL OUTLAY: Manlift 12,000 Entire Roof Replacement 200,000 212,000 2019 CAPITAL OUTLAY: Security Card Readers 15,000 349 City of Apple Valley Department Expense Summary Budget Years (2018-2019) ARENA II Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 34,971 815 0 14,360 0 3,235 3,235 3,820 3,820 6111 - SALARY PART-TIME 41,210 10,623 12,632 29,335 4,898 11,690 11,690 12,010 12,010 6112 - SALARY-SEASONAL TEMP 5,852 30,766 36,224 14,000 17,065 36,300 36,300 37,600 37,600 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 1,300 0 1,300 1,300 1,300 1,300 6123 - SALARY-OTHER 0 0 0 0 0 420 420 320 320 6105 - SALARIES AND WAGES 82,034 42,203 48,856 58,995 21,963 52,945 52,945 55,050 55,050 6138 - MEDICARE 1,189 610 709 855 318 770 770 800 800 6139 - FICA 5,156 2,608 3,029 3,660 1,362 3,280 3,280 3,415 3,415 6141 - PENSIONS-PERA 3,131 3,010 2,944 1,175 966 1,250 1,250 965 965 6142 - WORKERS COMPENSATION 708 812 951 1,480 537 1,350 1,350 1,445 1,445 6145 - MEDICAL INSURANCE 142 9 0 0 0 6125 - EMPLOYEE BENEFITS 10,326 7,050 7,633 7,170 3,183 6,650 6,650 6,625 6,625 6100 - TOTAL PERSONNEL SERVICES 92,360 49,253 56,489 66,165 25,146 59,595 59,595 61,675 61,675 6210 - OFFICE SUPPLIES 137 0 0 0 72 6211 - SMALL TOOLS & EQUIPMENT 1,526 445 566 2,250 0 2,250 2,250 2,250 2,250 6212 - MOTOR FUELS/OILS 17 0 0 100 0 100 100 100 100 6214 - CHEMICALS 5,372 4,356 0 1,100 0 1,100 1,100 1,100 1,100 6215 - EQUIPMENT-PARTS 399 941 976 1,500 57 1,500 1,500 1,500 1,500 6229 - GENERAL SUPPLIES 8,002 11,117 8,917 8,500 5,812 8,500 8,500 8,500 8,500 6205 - SUPPLIES 15,453 16,859 10,460 13,450 5,941 13,450 13,450 13,450 13,450 6231 - LEGAL SERVICES 149 0 6237 - TELEPHONE/PAGERS 1,938 2,629 2,629 1,200 1,078 1,200 1,200 1,200 1,200 6239 - PRINTING 353 0 0 600 0 600 600 600 600 6240 - CLEANING SERVICE/GARBAGE 1,877 1,781 2,020 2,000 1,018 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 502 1,347 585 1,750 330 500 650 500 650 6230 - CONTRACTUAL SERVICES 4,670 5,756 5,383 5,550 2,426 4,300 4,450 4,300 4,450 6255 - UTILITIES-ELECTRIC 54,457 54,042 54,079 46,000 23,315 46,000 54,000 46,000 54,000 6256 - UTILITIES-NATURAL GAS 28,136 13,118 14,252 32,000 9,820 32,000 20,000 32,000 20,000 6257 - UTILITIES-PROPANE/WATER/SEWER 2,284 3,719 8,542 3,000 3,432 3,000 7,000 3,000 7,000 6250 - UTILITIES 84,877 70,879 76,874 81,000 36,567 81,000 81,000 81,000 81,000 6265 - REPAIRS-EQUIPMENT 2,075 6,352 3,429 5,900 535 5,900 5,900 6,000 6,000 6266 - REPAIRS-BUILDING 27,531 27,833 17,698 16,000 13,131 16,000 16,000 16,000 16,000 6260 - REPAIRS AND MAINTENA 29,606 34,185 21,127 21,900 13,666 21,900 21,900 22,000 22,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 160 600 0 600 600 600 600 6277 - MILEAGE/AUTO ALLOWANCE 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 0 385 30 0 305 6281 - UNIFORM/CLOTHING ALLOWANCE 0 150 600 600 0 600 600 600 600 6270 - TRNG/TRAVL/DUES/UNIF 0 535 790 1,300 305 1,300 1,300 1,300 1,300 6200 - TOTAL OPERATING COSTS 134,606 128,214 114,633 123,200 58,905 121,950 122,100 122,050 122,200 6310 - RENTAL EXPENSE 1,165 -560 0 600 301 600 600 600 600 6311 - INSURANCE-PROPERTY/LIABILITY 9,300 10,900 11,496 12,075 6,038 12,075 12,075 12,075 12,400 6330 - SALES/USE TAX 160 0 0 0 6333 - GENERAL-CASH DISCOUNTS -87 -20 -46 -4 6399 - OTHER CHARGES 0 0 0 145 6301 - OTHER EXPENDITURES 10,539 10,320 11,450 12,675 6,478 12,675 12,675 12,675 13,000 6300 - TOTAL OTHER EXPENDITURES 10,539 10,320 11,450 12,675 6,478 12,675 12,675 12,675 13,000 6540 - TAXABLE MISC FOR RESALE 0 7,620 7,328 8,000 2,804 8,000 8,000 8,000 8,000 350 City of Apple Valley Department Expense Summary Budget Years (2018-2019) ARENA II Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 7,620 7,328 8,000 2,804 8,000 8,000 8,000 8,000 6500 - TOTAL EXPENDITURES 0 7,620 7,328 8,000 2,804 8,000 8,000 8,000 8,000 6610 - DEPRECIATION 90,392 95,944 99,306 91,200 50,681 91,200 91,200 91,200 91,200 6601 - TOTAL DEPRECIATION 90,392 95,944 99,306 91,200 50,681 91,200 91,200 91,200 91,200 6600 - TOTAL DEPRECIATION 90,392 95,944 99,306 91,200 50,681 91,200 91,200 91,200 91,200 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 27,000 0 212,000 212,000 15,000 15,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 27,000 0 212,000 212,000 15,000 15,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 27,000 0 212,000 212,000 15,000 15,000 6910 - BOND PRINCIPAL 0 0 0 0 0 6901 - TOTAL DEBT SERVICE 0 0 0 0 0 6900 - TOTAL DEBT SERVICE 0 0 0 0 0 7015 - DEBT SERVICE-INTEREST 5,060 0 0 0 0 7001 - TOTAL INTEREST AND FISCAL FEES 5,060 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 5,060 0 0 0 0 332,957 291,351 289,206 328,240 144,015 505,420 505,570 310,600 311,075 351 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II - 5260 COMPANY: ARENA 5200 JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 29,950 14,365 14,360 14,360 3,235 3,235 3,820 3,820 6111 Salary-Parttime 30,340 29,335 29,335 29,335 11,690 11,690 12,010 12,010 6112 Salary-Seasonal Temp 13,000 14,000 14,000 14,000 36,300 36,300 37,600 37,600 6114 Overtime - Temp 1,700 1,700 1,300 1,300 1,300 1,300 1,300 1,300 6123 Salaries - Other 735 - - - 420 420 320 320 6138 Medicare 1,100 840 855 855 770 770 800 800 6139 FICA 4,695 3,575 3,660 3,660 3,280 3,280 3,415 3,415 6141 Pension - PERA 2,430 1,075 1,175 1,175 1,250 1,250 965 965 6142 Worker's Compensation 1,575 1,115 1,480 1,480 1,350 1,350 1,445 1,445 6145 Hospital & Life Insurance 14,400 - - - - - Total 99,925 66,005 66,165 66,165 59,595 59,595 61,675 61,675 6211 SMALL TOOL & EQUIPMENT 2,250 2,250 2,250 2,250 2,250 2,250 2,250 2,250 Total 2,250 2,250 2,250 2,250 2,250 2,250 2,250 2,250 6212 MOTOR FUELS/OILS Propane 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6214 CHEMICALS Freon for Compressors 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,100 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6215 EQUIPMENT - PARTS Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6229 GENERAL SUPPLIES Miscellaneous 8,100 8,100 8,500 8,500 8,500 8,500 8,500 8,500 Rink gates/resurfacer entrance doors 4,000 Total 12,100 8,100 8,500 8,500 8,500 8,500 8,500 8,500 6237 TELEPHONE Phone 2,800 2,800 1,200 1,200 1,200 1,200 1,200 1,200 Total 2,800 2,800 1,200 1,200 1,200 1,200 1,200 1,200 6239 PRINTING/PUBLISHING Ticket Printing, News Ads 500 600 600 600 600 600 600 600 Total 500 600 600 600 600 600 600 600 6240 C. SERVICE/GARBAGE REMOVAL 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES Miscellaneous 500 500 500 500 500 500 500 500 "When I work app" to replace Bankoe - - 1,250 1,250 - 150 150 Total 500 500 1,750 1,750 500 650 500 650 6255 UTILITIES - ELECTRIC 46,000 46,000 46,000 46,000 46,000 54,000 46,000 54,000 Total 46,000 46,000 46,000 46,000 46,000 54,000 46,000 54,000 6256 UTILITIES - NATURAL GAS 32,000 32,000 32,000 32,000 32,000 20,000 32,000 20,000 Total 32,000 32,000 32,000 32,000 32,000 20,000 32,000 20,000 6257 UTILITIES - OTHER Water and Sewer 3,000 3,000 3,000 3,000 3,000 7,000 3,000 7,000 Total 3,000 3,000 3,000 3,000 3,000 7,000 3,000 7,000 6265 REPAIRS - EQUIPMENT 5,000 5,000 5,900 5,900 5,900 5,900 6,000 6,000 Total 5,000 5,000 5,900 5,900 5,900 5,900 6,000 6,000 6266 REPAIRS - BUILDINGS 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 Total 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 6275 SCHOOL/CONF/EXP - LOCAL MN Ice Arena Managers Conf 300 300 600 600 600 600 600 600 Total 300 300 600 600 600 600 600 600 6277 MILEAGE ALLOWANCE 100 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 100 6281 UNIFORM/CLOTHING ALLOWANCE Employee ID Jackets, etc.600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 352 CITY OF APPLE VALLEY 2017 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II - 5260 COMPANY: ARENA 5200 JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE Various Equipment 600 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 600 6311 INSURANCE General Liability 10,900 11,500 12,075 12,075 12,075 12,075 12,075 12,400 Total 10,900 11,500 12,075 12,075 12,075 12,075 12,075 12,400 6323 INTEREST EXPENSES - - - - - - Total - - - - - - - - 6540 TAXABLE MISC FOR RESALE Concessions - 7,000 8,000 8,000 8,000 8,000 8,000 8,000 Total - 7,000 8,000 8,000 8,000 8,000 8,000 8,000 6610 DEPRECIATION 91,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200 Total 91,200 91,200 91,200 91,200 91,200 91,200 91,200 91,200 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Auto Floor Scrubber Replace Fire Alarm System Security Entrance Card Readers 15,000 15,000 Scoreboard Arena Floor Scrubber 7,500 Skate Sharpener 10,000 Ice Resurfacer Battery Replacement 10,000 Analog Surveillance Camera Conversion - - Compressor 15,000 15,000 15,000 Arena ManLift 12,000 12,000 Conference Room Roof Replacement 12,000 12,000 Entire Roof Replacement 200,000 200,000 Replace Cooling Tower Total 17,500 25,000 27,000 27,000 212,000 212,000 15,000 15,000 Total Net of Personnel 246,050 257,250 262,075 262,075 445,825 445,975 248,925 249,400 TOTAL EXPENSES 345,975$ 323,255$ 328,240$ 328,240$ 505,420$ 505,570$ 310,600$ 311,075$ 353 Notes: 354 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 65 5305 WATER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Public Works Water Utility Division is responsible for providing residents and businesses in the City with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and pumped to a central water treatment plant. The water plant has a capacity to treat 24 million gallons per day. Treated water is then pumped into the water distribution system consisting of 248 miles of water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily consumption is 6.8 million gallons. SERVICE CATEGORIES The Water Utility Division produces and delivers potable water to 50,000 customers within the City of Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water Act, administered locally by the Minnesota Departm ent of Health. The following services are provided within this division. 1. Water Supply and Distribution Services Supply an average of 2.2 billion gallons of potable water to residents and businesses within Apple Valley Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien-Jordan aquifers Perform maintenance and flushing of 2,200 public water hydrants and 285 private water hydrants to preserve water quality and provide water for fire protection throughout the community Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface coatings Perform leak detection, repair damaged valves and repair water main breaks that occur on the distribution system Provide for water meter reading and maintenance of 15,000 water meters 2. Water Treatment Plant Services Operate and maintain the City’s water treatment plant to remove elevated levels of iron and manganese, minerals naturally occurring in groundwater Provide central system of chlorinating/disinfecting the water supply system to maintain public health standards Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with State requirements 355 3. Water System Testing and Security Services Monitor water system for disinfection by performing sampling and testing for total coliform bacteria and chlorine residual at 60 sites throughout the community on a monthly basis in compliance with Department of Health requirements. Perform testing, through the Department of Health, to monitor potential contaminants in compliance with Federal Primary Drinking Water Standards. Provide frequent site inspections and continuously monitor operations and security of the water supply system through the SCADA computer and facility security systems MAJOR OBJECTIVES FOR 2018 Work plans are designed to maintain compliance with Federal and State mandates. Evaluate distribution system infrastructure in proposed improvement areas and plan for the replacement of aging and deteriorated water systems where necessary. The Comprehensive Plan update and modeling is expected to be completed this year which will help guide the City for growth, development and redevelopment. The capacity of the City’s water supply system has significant influence on the City’s capacity for future economic development. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Gallons Supplied (in billions of gallons)* 2.09 1.95 2.0 2.1 2.0 2.0 Water Main Leaks/Breaks 11 16 6 12 10 10 MDH Water Quality Tests Failing to Meet Standards** 0 0 0 0 0 0 * Annual water demand is highly dependent of precipitation and weather conditions for a given year **Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Public Works Supt. 1 1 1 1 1 1 Public Works Supervisor 0.5 0.5 Utilities Assistant 1 1 1 0 0 0 Department Specialist 0 0 0 1 1 1 Accounting Technician 1 1 1 1 1 1 Utilities Accountant 1 1 1 1 1 1 Utilities Foreman 1 2 2 2 2 2 Technical Specialist 2 1 1 1 1 1 Maintenance II 4 4 4 4 4 4 Maintenance I 0 0 0 1 1 1 GIS Tech –(FT split with 1510, 5365,5505) 0 0 0 .25 .25 .25 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Seasonal 1,000 1,000 1,500 1,500 1,750 1,750 356 Summary Budget Department Water Operation 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Utility Charges 4,041,492 4,022,267 4,355,722 4,770,000 4,381,000 4,710,000 5,053,000 Investment Earnings 97,680 43,141 30,357 100,000 105,000 100,000 100,000 Shared Rev w/Sewer 50,665 48,467 48,016 75,000 75,000 75,000 75,000 Assessment 90,895 86,688 79,429 - - - - Other Revenue 37,528 58,987 87,569 45,000 45,000 45,000 45,000 Total 4,318,260 4,259,550 4,601,093 4,990,000 4,606,000 4,930,000 5,273,000 Expenditures: Salaries & Wages 676,138 713,899 678,172 711,425 828,505 670,600 697,320 Emp. Benefits 241,570 252,186 253,350 266,865 268,440 251,410 262,745 Supplies 244,500 219,242 161,359 214,688 228,962 201,950 194,525 Contractual Serv.268,380 201,320 212,361 239,806 309,713 235,600 384,160 Utilities 331,643 375,151 339,059 406,215 406,720 343,000 354,200 Repairs & Maint.313,184 267,314 227,222 223,365 221,655 253,645 240,695 Training/Travel/Dues 10,356 13,671 20,789 17,715 28,435 25,460 28,690 Other Exp.314,376 225,840 214,414 236,025 338,485 332,595 340,690 Tax/Non-Tax Resale (4,814) 29,571 65,553 20,000 35,000 36,000 45,000 Depreciation 1,070,268 1,163,431 1,782,503 1,104,000 1,230,000 1,800,000 1,900,000 VISA / MC charges 24,234 35,703 19,546 15,000 25,000 21,000 22,000 Debt Service - Interest 133,345 206,519 199,215 215,125 207,825 192,825 185,125 Transfers / admin fee G/F 485,000 504,250 529,000 529,000 542,320 556,250 568,600 Transfers to other funds (Road Fd)- 196,000 - 1,371,000 1,100,000 - Cap. outlay - Non capitalized 13,045 - - - - - - Total Exp 4,121,225 4,404,097 4,702,543 5,570,229 5,771,060 4,920,335 5,223,750 Net Income 197,035 (144,547) (101,450) (580,229) (1,165,060) 9,665 49,250 Net change in cash add: Depreciation 1,070,268 1,163,431 1,782,503 1,104,000 1,230,000 1,800,000 1,900,000 Debt Service - Principal (320,000) (365,000) - (365,000) (380,000) (385,000) (395,000) Capital Outlay (7,796,825) (1,949,000) (3,160,000) (4,767,200) (4,531,500) Bonds Issued 8,830,000 - - 2,000,000 2,000,000 Contractual Service Capitalized - - - - 1,980,478 653,884 1,681,053 (1,790,229) (3,475,060) (1,342,535) (977,250) 2018 Capital Outlay: 6730 CAPITAL OUTLAY - VEHICLES 2018 Replace 406 3/4 ton vehicle (toolbox, plow)35,700 Replace 1 Ton Vehicle 404 (toolbox, plow)11,000 46,700$ 357 2018 CAPITAL OUTLAY (Continued) 2019 Capital Outlay: 6730 CAPITAL OUTLAY - VEHICLES 2019 Replace 419 3/4 ton vehicle (toolbox,plow)39,000 Replace 421 3/4 ton vehicle (toolbox,plow)39,000 78,000$ 6735 CAPITAL OUTLAY - OTHER IMP 2019 Palomino Res. Emergency Electrical Connections 5,000 WTP Roof Install DeIcing Cables 21,500 Booster Station Pump Inspection (2 - 1/YR)14,000 Nordic Booster Pump Rehab 30,000 Well Rehabilitation, Nos. 6,11,20, LZP4 155,000 Fiber Extension Project 40,000 Gate Valve Replacement 25,000 Replace Water Meter System Year 1 of 4 2,000,000 Longridge/Harwell Corrosion Mitigation 900,000 Street & Utility Reconstruction: 2019 Street & Utility Recon (Surrey No. & So.)500,300 2019 Street & Utility Recon (AV 11th)762,700 Total 4,453,500$ Total 2019 Capital Outlay 4,531,500$ 6735 CAPITAL OUTLAY - OTHER IMP 2018 Palomino Tower Landscape/Gate/Curb/Pave 25,000 Well 8 Phone to Fiber Upgrade (Move to 2018)25,000 NaMnO4 Piping Modifications 13,000 WTP TEGG Repairs 11,000 Booster Station Pump Inspection (2 - 1/YR)14,000 Well 5 - Replace AC 15,000 WTP Generator Room Heater/Modifications 20,000 Fiber Extension Project 40,000 Gate Valve Replacement 25,000 Replace Water Meter System Year 1 of 4 2,000,000 WTP - replace ladders pumping chamber 10,000 Quarry Point Fence Extension 25,000 Storage Reservoir Tank Maint. (Nordic) wash/insp 8,500 Hydraulic Valve Operation Wrench Replacement 10,000 Well Rehabilitation, Nos. 1,2,18, LZP1 144,000 Water Main Lining/Replace Diamond Path 775,000 Longridge/Harwell Corrosion Mitigation 300,000 Street & Utility Reconstruction: 2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)522,300 2018 Street & Utility Recon (AV 12th)562,700 Harwell/Havelock/160th St Watermain Loop (move to '18)175,000 Total 4,720,500$ Total 2018 Capital Outlay 4,767,200$ 358 Debt Schedule: CITY OF APPLE VALLEY WATER UTILITY Debt Service Requirements GO Rev. Bonds 2014 Total Annual Year Principal Interest 2015 365,000 215,125 580,125 2016 370,000 207,825 577,825 2017 380,000 200,425 580,425 2018 385,000 192,825 577,825 2019 395,000 185,125 580,125 2020 400,000 177,225 577,225 2021 410,000 169,225 579,225 2022 420,000 161,025 581,025 2023 425,000 151,575 576,575 2024 440,000 142,013 582,013 2025 450,000 131,013 581,013 2026 460,000 119,763 579,763 2027 475,000 107,113 582,113 2028 485,000 94,050 579,050 2029 500,000 79,500 579,500 2030 515,000 64,500 579,500 2031 530,000 49,050 579,050 2032 545,000 33,150 578,150 2033 560,000 16,800 576,800 359 City of Apple Valley Department Expense Summary Budget Years (2018-2019) WATER OPERATIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 615,446 647,517 641,210 745,135 313,101 692,100 581,585 722,915 605,530 6112 - SALARY-SEASONAL TEMP 14,314 21,510 19,274 15,000 9,265 19,500 19,500 21,200 21,200 6113 - OVERTIME-REGULAR EMPLOYEES 77,757 67,446 54,399 52,000 31,987 52,000 52,000 53,100 53,100 6118 - VACATION PAY 8,667 8,243 -22,903 0 6121 - INSURANCE CASH BENEFIT 3,964 4,770 4,260 1,440 6122 - COMP REQUEST -44,011 -35,587 -18,069 -11,911 6123 - SALARY-OTHER 0 0 0 16,370 0 31,060 17,515 31,525 17,490 6105 - SALARIES AND WAGES 676,138 713,899 678,172 828,505 343,882 794,660 670,600 828,740 697,320 6138 - MEDICARE 9,520 9,966 9,878 10,750 4,847 11,335 9,535 11,800 9,895 6139 - FICA 40,707 42,610 42,236 45,975 20,726 48,465 40,770 50,450 42,305 6141 - PENSIONS-PERA 47,158 50,953 49,255 54,490 24,988 57,500 48,195 84,805 71,455 6142 - WORKERS COMPENSATION 17,327 20,848 22,195 23,945 11,510 23,400 20,185 6143 - UNEMPLOYMENT COMPENSATION 0 838 0 0 6144 - LONG-TERM DISABILITY INSURANCE 1,685 1,606 1,596 2,000 539 1,965 1,625 2,050 1,690 6145 - MEDICAL INSURANCE 109,198 108,184 110,613 131,280 48,232 147,000 131,100 154,080 137,400 6146 - DENTAL INSURANCE 9,919 11,382 10,351 5,571 6147 - LIFE INSURANCE-BASIC 112 57 54 26 6148 - LIFE INSURANCE-SUPP/DEPEND 5,944 5,743 7,172 2,963 6125 - EMPLOYEE BENEFITS 241,570 252,186 253,350 268,440 119,402 289,665 251,410 303,185 262,745 6100 - TOTAL PERSONNEL SERVICES 917,708 966,086 931,522 1,096,945 463,285 1,084,325 922,010 1,131,925 960,065 6210 - OFFICE SUPPLIES 353 1,294 664 750 266 750 750 750 750 6211 - SMALL TOOLS & EQUIPMENT 32,775 10,811 34,325 18,555 6,267 18,110 18,110 9,475 9,475 6212 - MOTOR FUELS/OILS 23,209 16,599 14,692 30,072 8,599 24,762 19,760 25,635 20,435 6214 - CHEMICALS 39,065 49,977 45,359 57,500 9,611 49,500 49,500 53,500 53,500 6215 - EQUIPMENT-PARTS 123,637 103,867 43,376 93,305 16,054 84,530 84,530 80,750 80,750 6216 - VEHICLES-TIRES/BATTERIES 3,325 1,208 3,659 3,610 625 3,670 3,670 3,670 3,670 6229 - GENERAL SUPPLIES 22,137 35,485 19,286 25,170 7,819 25,630 25,630 25,945 25,945 6205 - SUPPLIES 244,500 219,242 161,359 228,962 49,241 206,952 201,950 199,725 194,525 6235 - CONSULTANT SERVICES 132,556 73,920 69,244 144,180 68,276 79,950 79,950 150,975 150,975 6237 - TELEPHONE/PAGERS 20,040 19,522 19,496 25,760 9,618 22,760 22,760 23,700 23,700 6238 - POSTAGE/UPS/FEDEX 29,832 29,808 28,008 30,480 12,257 31,500 31,500 91,500 91,500 6239 - PRINTING 8,105 5,441 5,719 13,830 1,429 11,020 11,020 20,750 20,750 6240 - CLEANING SERVICE/GARBAGE 0 20 1,655 13,000 180 13,000 13,000 13,100 13,100 6249 - OTHER CONTRACTUAL SERVICES 77,848 72,608 88,238 82,463 23,317 77,370 77,370 84,135 84,135 6230 - CONTRACTUAL SERVICES 268,380 201,320 212,361 309,713 115,077 235,600 235,600 384,160 384,160 6255 - UTILITIES-ELECTRIC 316,363 345,842 305,619 378,000 140,589 350,000 310,000 360,000 320,000 6256 - UTILITIES-NATURAL GAS 15,221 27,442 31,781 28,500 18,141 34,000 32,000 35,000 33,000 6257 - UTILITIES-PROPANE/WATER/SEWER 59 1,867 1,659 220 141 1,000 1,000 1,200 1,200 6250 - UTILITIES 331,643 375,151 339,059 406,720 158,870 385,000 343,000 396,200 354,200 6265 - REPAIRS-EQUIPMENT 156,251 152,993 116,828 98,615 76,120 136,315 132,815 114,395 114,395 6266 - REPAIRS-BUILDING 8,142 10,858 18,861 22,500 4,091 22,100 20,100 21,000 20,000 6269 - REPAIRS-OTHER 148,791 103,463 91,533 100,540 38,255 100,730 100,730 106,300 106,300 6260 - REPAIRS AND MAINTENA 313,184 267,314 227,222 221,655 118,466 259,145 253,645 241,695 240,695 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 3,026 3,538 5,597 4,430 513 5,575 5,575 6,115 6,115 6276 - SCHOOLS/CONFERENCES/EXP OTHER 733 1,459 4,526 1,050 1,214 1,060 1,060 3,200 3,200 6277 - MILEAGE/AUTO ALLOWANCE 1,929 1,732 2,052 2,310 1,018 2,325 2,325 2,325 2,325 6278 - SUBSISTENCE ALLOWANCE 150 450 450 440 550 700 700 950 950 6280 - DUES & SUBSCRIPTIONS 743 1,342 4,199 15,055 573 11,225 11,225 11,500 11,500 6281 - UNIFORM/CLOTHING ALLOWANCE 3,776 5,150 3,966 5,150 951 4,575 4,575 4,600 4,600 360 City of Apple Valley Department Expense Summary Budget Years (2018-2019) WATER OPERATIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6270 - TRNG/TRAVL/DUES/UNIF 10,356 13,671 20,789 28,435 4,818 25,460 25,460 28,690 28,690 6200 - TOTAL OPERATING COSTS 1,168,063 1,076,697 960,790 1,195,485 446,472 1,112,157 1,059,655 1,250,470 1,202,270 6310 - RENTAL EXPENSE 1,428 1,436 1,222 2,100 1,225 2,200 2,200 2,300 2,300 6311 - INSURANCE-PROPERTY/LIABILITY 75,000 89,000 104,004 109,200 54,600 112,000 112,000 115,000 115,000 6330 - SALES/USE TAX 36 0 0 0 6333 - GENERAL-CASH DISCOUNTS -249 -279 -197 -153 6349 - LATE FEES/FINANCE CHARGES 0 0 0 2 6351 - VISA/BANK CHARGES 24,234 35,703 19,546 25,000 9,050 26,000 21,000 27,000 22,000 6399 - OTHER CHARGES 192,245 154,389 193,688 227,185 73,734 306,095 218,395 310,130 223,390 6301 - OTHER EXPENDITURES 292,694 280,249 318,263 363,485 138,458 446,295 353,595 454,430 362,690 6300 - TOTAL OTHER EXPENDITURES 292,694 280,249 318,263 363,485 138,458 446,295 353,595 454,430 362,690 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE -4,814 29,571 65,553 35,000 60,503 36,000 36,000 45,000 45,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL -4,814 29,571 65,553 35,000 60,503 36,000 36,000 45,000 45,000 6500 - TOTAL EXPENDITURES -4,814 29,571 65,553 35,000 60,503 36,000 36,000 45,000 45,000 6610 - DEPRECIATION 1,070,268 1,163,431 1,782,503 1,230,000 0 1,800,000 1,800,000 1,900,000 1,900,000 6601 - TOTAL DEPRECIATION 1,070,268 1,163,431 1,782,503 1,230,000 0 1,800,000 1,800,000 1,900,000 1,900,000 6600 - TOTAL DEPRECIATION 1,070,268 1,163,431 1,782,503 1,230,000 0 1,800,000 1,800,000 1,900,000 1,900,000 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 35,000 27,656 46,700 46,700 78,000 78,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 13,045 -18,706 -84,303 4,225,000 0 4,720,500 4,720,500 5,373,500 4,453,500 6701 - TOTAL CAPITAL OUTLAY 13,045 -18,706 -84,303 4,260,000 27,656 4,767,200 4,767,200 5,451,500 4,531,500 6700 - TOTAL CAPITAL OUTLAY 13,045 -18,706 -84,303 4,260,000 27,656 4,767,200 4,767,200 5,451,500 4,531,500 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6910 - BOND PRINCIPAL 0 0 0 380,000 0 385,000 385,000 395,000 395,000 6901 - TOTAL DEBT SERVICE 0 0 0 380,000 0 385,000 385,000 395,000 395,000 6900 - TOTAL DEBT SERVICE 0 0 0 380,000 0 385,000 385,000 395,000 395,000 7002 - BOND ISSUANCE DISCOUNT 45,916 0 0 0 7015 - DEBT SERVICE-INTEREST 133,345 206,519 199,215 207,825 100,213 192,825 192,825 185,125 185,125 7001 - TOTAL INTEREST AND FISCAL FEES 179,261 206,519 199,215 207,825 100,213 192,825 192,825 185,125 185,125 7000 - TOTAL INTEREST AND FISCAL FEES 179,261 206,519 199,215 207,825 100,213 192,825 192,825 185,125 185,125 7110 - TRANSFER TO OTHER FUNDS 300,000 506,000 325,500 335,250 167,625 344,000 344,000 350,000 350,000 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 203,500 207,070 103,535 212,250 212,250 218,600 218,600 7101 - TOTAL TRANSFERS 485,000 700,250 529,000 542,320 271,160 556,250 556,250 568,600 568,600 7100 - TOTAL TRANSFERS 485,000 700,250 529,000 542,320 271,160 556,250 556,250 568,600 568,600 4,121,226 4,404,098 4,702,543 9,311,060 1,507,747 10,380,052 10,072,535 11,382,050 10,150,250 361 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4910 Water Charges 4,630,000 4,770,000 4,381,000 4,381,000 4,710,000 4,710,000 4,969,000 5,053,000 4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 5010 Investment Interest 105,000 105,000 105,000 105,000 100,000 100,000 100,000 100,000 Total 4,855,000 4,995,000 4,606,000 4,606,000 4,930,000 4,930,000 5,189,000 5,273,000 SALARIES 6110 Regular Employees 611,845 628,440 745,135 650,000 692,100 573,085 722,915 596,230 6112 Salary-Seasonal Temp 14,280 15,000 15,000 20,000 19,500 19,500 21,200 21,200 6113 Overtime - Reg 35,000 35,000 36,300 36,300 36,300 36,300 37,000 37,000 6113 Overtime - On Call Program 13,800 15,300 15,700 15,700 15,700 15,700 16,100 16,100 6123 Salaries - Other 15,225 17,685 16,370 16,370 22,560 17,515 22,225 17,490 6138 Medicare 10,010 10,315 10,750 10,750 11,335 9,535 11,800 9,895 6139 FICA 42,780 44,115 45,975 45,975 48,465 40,770 50,450 42,305 6141 Pension - PERA 50,690 52,230 54,490 52,990 57,500 48,195 59,870 50,010 6142 Worker's Compensation 20,795 22,450 23,945 22,945 23,400 20,185 24,935 21,445 6144 Long-Term Disability Insurance 1,860 1,915 2,000 2,000 1,965 1,625 2,050 1,690 6145 Hospital & Life Insurance 129,600 135,840 131,280 117,280 147,000 131,100 154,080 137,400 Reclasify Position - 50% Supervisor - - 8,500 8,500 9,300 9,300 Total 945,885 978,290 1,096,945 990,310 1,084,325 922,010 1,131,925 960,065 6210 OFFICE SUPPLIES General Office Supplies 700 700 700 700 700 700 700 700 Large Printer Paper 50 50 50 50 50 50 50 50 Total 750 750 750 750 750 750 750 750 6211 SMALL TOOL & EQUIPMENT Small Tools 3,350 3,400 3,485 3,485 3,570 3,570 3,675 3,675 Electric/Power Tools 730 740 770 770 790 790 800 800 Pipe Saw Replacement - - 1,300 1,300 - - Tool Box Replacment - WTP - - - - 800 800 - - Radio w/Charger - new employee - - 1,000 1,000 - - - - Locator - new employee - - 900 900 - - - - Tools - stock new truck new employee - - 1,500 1,500 - - - - Hi-E Dryer - wells - - - - 2,500 2,500 2,500 2,500 Fluoride transfer pump replacement - - - - 2,200 2,200 - - 2" Electric pump - - - - 2,300 2,300 - - Chlorinator Vacuum Regulator - - 2,600 2,600 - - Locater Replacement - 2 - - 1,900 1,900 - - Cartegraph License 1,350 1,350 1,400 1,400 - - Chlorinator Control Replace 2,500 - 2,600 2,600 - - Microsoft Surface - Laptop Replacement/iPad - 1,100 1,100 1,100 2,500 2,500 2,500 2,500 Lawn Mower - Push Mower Replacement 500 500 AED - Utilities Garage 2,500 2,500 12' Fiberglass Heavy Duty Ladder 450 450 Total 17,730 33,690 18,555 18,555 18,110 18,110 9,475 9,475 6212 MOTOR FUELS/OILS Nolead Fuel 17,700 16,972 14,000 13,000 13,030 13,030 13,200 13,200 Diesel Fuel 5,135 4,128 3,000 3,000 2,867 2,865 3,000 3,000 Diesel Fuel Tax 80 313 350 350 365 365 385 385 Oil (Wells 4 & 5)2,575 2,625 2,690 2,300 2,500 1,000 2,650 1,050 Diesel - Generators 8,495 8,665 8,882 4,500 5,000 1,500 5,250 1,650 Oil/Lubricants 1,050 1,070 1,150 1,000 1,000 1,000 1,150 1,150 Total 35,035 33,773 30,072 24,150 24,762 19,760 25,635 20,435 6214 CHEMICALS Treatment Chemicals - Chlorine 11,500 11,750 12,000 9,000 9,500 9,500 10,500 10,500 Treatment Chemicals - Fluoride 32,000 28,000 28,000 20,000 20,000 20,000 21,000 21,000 Sodium Permanganate 17,350 17,500 20,000 20,000 20,000 22,000 22,000 Total 60,500 57,100 57,500 49,000 49,500 49,500 53,500 53,500 6215 EQUIPMENT - PARTS Dehumidifier Parts - - 1,000 1,000 1,025 1,025 1,050 1,050 Meters & MXU's 10,000 10,000 10,000 10,000 10,000 10,000 5,000 5,000 Mains 4,500 4,600 4,700 4,700 2,500 2,500 2,700 2,700 Hydrants 11,000 11,200 11,480 11,480 11,800 11,800 12,000 12,000 Chemical Pumps 4,200 4,290 4,400 4,400 4,500 4,500 4,700 4,700 Wells & Backflows Preventors 4,800 4,900 5,000 5,000 5,125 5,125 5,300 5,300 Vehicle 5,000 5,100 5,200 5,200 5,330 5,330 5,500 5,500 Solenoids 4,650 4,750 15,000 15,000 12,400 12,400 12,500 12,500 Chlorinator Parts 2,600 2,700 2,800 2,800 4,000 4,000 4,150 4,150 General Equipment Supplies 1,300 1,400 15,000 15,000 15,400 15,400 15,000 15,000 Valves, Air Reliefs 1,590 1,625 1,675 1,675 1,700 1,700 1,750 1,750 WTP Waste Valve 3,160 3,225 3,250 3,250 1,800 1,800 2,000 2,000 Pressure Station 1,200 1,250 1,300 1,300 1,350 1,350 1,400 1,400 Hydrant Top Bonnet Replacement 10,600 10,800 10,000 10,000 5,000 5,000 5,000 5,000 Chlortainer Parts - 1,500 2,500 2,500 2,600 2,600 2,700 2,700 Total 64,600 67,340 93,305 93,305 84,530 84,530 80,750 80,750 6216 EQUIPMENT - TIRES/BATTERIES Batteries - Generators, Wells 4 & 5 1,025 1,050 2,075 2,075 2,100 2,100 2,100 2,100 Batteries - RTUs, UPSs, Controls 750 750 800 800 820 820 820 820 Tires 700 715 735 735 750 750 750 750 Total 2,475 2,515 3,610 3,610 3,670 3,670 3,670 3,670 6229 GENERAL SUPPLIES Flashers, Barricades 1,040 1,065 2,065 2,065 2,100 2,100 2,150 2,150 Safety Equipment/First Aid 3,260 3,325 4,325 4,325 4,400 4,400 4,500 4,500 Sand, Gravel, Fill Material 2,400 2,450 3,450 3,450 3,500 3,500 3,550 3,550 Paint - WTP, Wells, Hydrants 1,840 1,880 2,400 2,400 2,450 2,450 2,500 2,500 362 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Shop Supplies 3,350 3,420 4,420 4,420 4,500 4,500 4,550 4,550 Location - Marking Supplies 2,125 2,170 3,170 3,170 3,200 3,200 3,300 3,300 ArcFlash PPE 350 360 370 370 380 380 100 100 Prescription Safety Glasses 110 110 120 120 125 125 130 130 Reagents for Water Testing 535 545 560 560 575 575 600 600 Eroision Control Products 800 815 830 830 850 850 875 875 Anodes - Corrosion Protection 2,500 2,550 2,615 2,615 2,680 2,680 2,750 2,750 Grass Seed 315 320 320 320 330 330 340 340 Steel 500 510 525 525 540 540 600 600 Total 19,125 19,520 25,170 25,170 25,630 25,630 25,945 25,945 6235 CONSULTANT SERVICES Update Comprehensive Water Supply Plan 8,000 20,000 20,000 20,000 10,000 10,000 Engineering Consulting Firm Costs 5,000 10,000 10,000 10,000 10,000 10,000 11,000 11,000 Well 16 Analysis and Groundwater Study 25,000 20,000 - - - - Legal Expenses 1,500 1,500 2,000 2,000 2,100 2,100 2,500 2,500 Audit 10,700 10,900 11,225 11,225 11,500 11,500 12,000 12,000 Cartegraph OMS Development 6,000 6,000 20,000 - 10,000 10,000 Valleywood Res. Rehab Specs to Inspect - - 67,000 67,000 - - Quarry Point Reservoir Inspection - - 3,500 3,500 - - OSHA Required Tests (Hearing, Hep B, etc.)725 740 755 755 775 775 775 775 CCR Report Preparation 2,100 2,150 2,200 2,200 2,275 2,275 3,200 3,200 Cross Connection Study (add Mandate)- 7,000 7,500 7,500 4,500 4,500 4,500 4,500 Arc Flash Hazard Survey - WTP - - - 15,000 15,000 WTP dehumidifer to SCADA - - - 8,800 8,800 RMP/PSM Plan Update 6,000 6,000 ER Plan Update 3,000 3,000 WHP Plan Update 15,000 15,000 Longridge Reservoir Plans & Inspection 85,000 85,000 Fiber Integration Towers, Wells to WTP Enginee - - - 5,000 5,000 8,000 8,000 Total 70,025 81,790 144,180 124,180 79,950 79,950 150,975 150,975 6237 TELEPHONE/PAGERS Gopher State w/ GSOC Ticket Mgmt.16,435 16,780 17,200 12,000 14,000 14,000 14,700 14,700 Telephones 4,300 4,390 4,500 4,500 4,600 4,600 4,700 4,700 Cellular Phone/Communications 3,020 3,080 3,160 3,160 3,160 3,160 3,200 3,200 Wireless Air Card 560 570 900 900 1,000 1,000 1,100 1,100 Total 24,315 24,820 25,760 20,560 22,760 22,760 23,700 23,700 6238 POSTAGE/UPS/FEDEX Postage 15,800 16,130 29,000 29,000 30,000 30,000 90,000 90,000 Consumer Confidence Mailing 2,500 2,550 1,000 1,000 1,000 1,000 1,000 1,000 Shipping (SSI/Other)460 470 480 480 500 500 500 500 Total 18,760 19,150 30,480 30,480 31,500 31,500 91,500 91,500 6239 PRINTING/PUBLISHING Water Bills 5,200 5,300 5,400 5,400 5,550 5,550 15,000 15,000 Educational Materials 510 520 530 530 540 540 550 550 F-T & P-T Want Ads 820 835 850 850 870 870 900 900 Print Chip Books 2,050 3,200 2,500 2,500 2,500 2,500 2,700 2,700 Consumer Confidence Report 8,000 5,000 4,000 4,000 1,000 1,000 1,000 1,000 Water-Off and Restriction Notices 510 520 550 550 560 560 600 600 Total 17,090 15,375 13,830 13,830 11,020 11,020 20,750 20,750 6240 C. SERVICE/GARBAGE REMOVAL Water Break Material Disposal 1,000 1,000 1,000 1,000 1,000 1,000 1,100 1,100 Cleaning Services - WTP/CMF 12,000 12,000 9,000 12,000 12,000 12,000 12,000 Total 1,000 13,000 13,000 10,000 13,000 13,000 13,100 13,100 6249 OTHER CONTRACTUAL SERVICES Standard & Coliform Testing 6,400 7,000 8,500 8,500 8,700 8,700 9,000 9,000 Lease Phone Lines 900 900 925 925 950 950 960 960 Water Meter Reading 23,000 23,450 18,000 18,000 15,000 15,000 15,000 15,000 Hydrant Painting & Sandblasting 20,400 27,000 28,000 28,000 29,000 29,000 32,000 32,000 Leak Detection Survey 9,300 9,485 9,500 9,500 9,600 9,600 10,000 10,000 Plumbing Repairs 1,075 1,100 1,200 1,200 1,250 1,250 1,425 1,425 Cartegraph Maintenance Fee 3,100 3,150 3,200 3,200 - - - - Trans Alarm Monitoring (Wells 1, 2 )1,500 1,530 1,550 1,550 1,600 1,600 1,600 1,600 WTP Discharge Samples 975 995 1,000 1,000 1,050 1,050 1,100 1,100 Fire Extinguisher Testing 410 420 430 430 575 575 600 600 Overhead Hoist Inspection 425 500 510 510 550 550 600 600 Meter Testing 4,000 4,080 4,100 4,100 1,000 1,000 1,000 1,000 WTP Boiler Inspection 85 85 90 90 95 95 100 100 Dakota County Aerial Photos JPA 900 900 900 900 900 900 1,000 1,000 Fire System Monitoring - WTP - 340 350 350 375 375 400 400 Fire System Annual Testing - WTP - 300 - 575 575 650 650 CO System Annual Testing - 350 - 350 350 400 400 Well 10 Emissions Testing - - 1,500 1,500 Well 3 Pest Control Services 300 300 300 300 Trane Dehumidifier Mntc Agreement - 4,086 4,208 4,208 5,500 5,500 6,500 6,500 Total 72,470 85,671 82,463 82,463 77,370 77,370 84,135 84,135 6255 UTILITIES - ELECTRIC Wells and Water Treatment Plant 369,000 378,000 378,000 320,000 350,000 310,000 360,000 320,000 Total 369,000 378,000 378,000 320,000 350,000 310,000 360,000 320,000 6256 UTILITIES - NATURAL GAS WTP, Wells 4 & 5 18,400 28,000 28,500 32,000 34,000 32,000 35,000 33,000 Total 18,400 28,000 28,500 32,000 34,000 32,000 35,000 33,000 6257 UTILITIES - PROPANE General Use 210 215 220 1,000 1,000 1,000 1,200 1,200 Total 210 215 220 1,000 1,000 1,000 1,200 1,200 363 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT MXU Replacements - early meter failure 7,000 7,000 5,000 5,000 15,000 15,000 5,000 5,000 Vehicle Maintenance 4,250 4,335 4,500 4,500 4,600 4,600 5,000 5,000 Flow Meters at Wells 1,070 1,090 1,125 1,125 1,150 1,150 1,200 1,200 WTP Controls - Booster Station, Wells 10,600 10,800 11,200 11,200 11,500 11,500 13,500 13,500 Test and Repair Backflow Preventors 3,725 3,800 3,900 3,900 4,000 4,000 4,200 4,200 Generator Maint. Contract 7,450 7,600 7,800 7,800 8,000 8,000 8,400 8,400 Generator Maintenance/Repairs 7,150 7,300 7,500 7,500 7,700 7,700 7,900 7,900 Elect. Maint. & Repairs (Wells, WTP)/TEGG 19,200 25,000 27,000 27,000 27,675 27,675 32,000 32,000 Commercial Water Meters 1,070 1,090 1,125 1,125 1,150 1,150 1,000 1,000 Check Encoder Maintenance (Utility Billing)460 470 480 480 490 490 500 500 General Repairs 5,335 5,450 5,590 5,590 5,700 5,700 5,850 5,850 SSI Handheld Repairs 1,070 1,090 1,100 1,100 1,150 1,150 1,200 1,200 Portable Radio Repair 850 870 900 900 925 925 950 950 Locator Repair 1,590 1,625 1,650 1,650 1,690 1,690 1,700 1,700 Hydrant Seat Machine Seal 530 540 550 550 560 560 570 570 Card Reader System Maintenance 2,140 2,185 2,200 2,200 2,250 2,250 2,300 2,300 Well PLC Replacement 2,650 2,700 2,775 2,775 2,850 2,850 2,925 2,925 Well Transducer Replacement 6,900 7,040 7,220 7,220 7,400 7,400 7,550 7,550 Radio Replacement for Wells 3,300 3,500 5,000 5,000 5,125 5,125 5,250 5,250 Security System Maintenance 1,060 1,080 2,000 2,000 2,100 2,100 2,400 2,400 WTP Generator - Upgrade Insulation Exhaust 3,000 3,000 Wells 1,2,3,5 add high temp alarm in CL Room - - - 4,000 4,000 WTP Add Card Reader E garage door - - - 3,500 3,500 - WTP Add Ext Camera front & generator doors - - - 8,000 8,000 Wells 1, 2, 3 Install motion sensors - - - 1,800 1,800 Dehumidifier Repairs 5,000 5,000 5,000 5,000 Total 97,900 105,565 98,615 102,115 136,315 132,815 114,395 114,395 6266 REPAIRS - BUILDINGS Garage add electrical outlets - - 2,200 2,200 1,500 1,500 - - Heaters, Boilers, Air Cond, etc.4,600 4,700 4,800 4,800 4,900 4,900 5,000 5,000 WTP/Well Bldgs. (Trim, Doors, Roofs, Etc.)16,500 15,000 15,500 15,500 15,700 13,700 16,000 15,000 Total 21,100 19,700 22,500 22,500 22,100 20,100 21,000 20,000 6269 REPAIRS - OTHER Thawing Water Lines 510 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Water Main Breaks 68,400 69,800 71,500 71,500 71,000 71,000 75,000 75,000 Landscape Restoration 5,400 5,500 5,640 5,640 5,780 5,780 5,800 5,800 Curb Stop Repairs 16,300 13,600 14,000 14,000 14,350 14,350 14,500 14,500 Misc. (Ex: Hyd. Damage, GV Repair)8,000 8,200 8,400 8,400 8,600 8,600 10,000 10,000 Total 98,610 98,100 100,540 100,540 100,730 100,730 106,300 106,300 6275 SCHOOL/CONF/EXP - LOCAL School & Certifications/State AWWA 2,000 2,000 2,100 2,100 2,500 2,500 2,800 2,800 MPWA Spring Conference - Director - - 280 280 300 300 315 315 MRWA School 500 500 550 900 575 575 700 700 Leadership Academy 1,500 1,500 1,500 1,500 Electrical Safety/Speciality Training Classes 1,500 1,500 1,500 1,500 700 700 800 800 Total 4,000 4,000 4,430 4,780 5,575 5,575 6,115 6,115 6276 SCHOOL/CONF/EXP - OTHER AWWA National 1,835 1,870 - 2,000 - - 2,100 2,100 Maint Employee Training 1,020 1,040 1,050 1,050 1,060 1,060 1,100 1,100 Total 2,855 2,910 1,050 3,050 1,060 1,060 3,200 3,200 6277 MILEAGE/AUTO ALLOWANCE Superintendent - 50%1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Billing/Training 640 655 660 660 675 675 675 675 Total 2,290 2,305 2,310 2,310 2,325 2,325 2,325 2,325 6278 SUBSISTENCE ALLOWANCE State AWWA Conference x2 210 215 220 300 400 400 400 400 MRWA School 210 215 220 300 300 300 300 AWWA National 210 215 - 250 - - 250 250 Total 630 645 440 550 700 700 950 950 6280 DUES & SUBSCRIPTIONS Certification Renewal Fees 300 300 300 300 300 300 350 350 MRWA Membership 225 230 250 250 250 250 275 275 Cartegraph Support & Hosting 5,200 5,300 - - 7,000 7,000 7,000 7,000 GSOC Annual Fee 100 100 100 100 100 MGWA Dues 50 50 50 20 50 50 50 50 SUSA Dues 110 110 115 125 125 125 250 250 AWWA Dues - Utility Membership 550 3,340 3,340 3,470 3,400 3,400 3,475 3,475 Total 6,435 9,330 15,055 4,265 11,225 11,225 11,500 11,500 6281 UNIFORM/CLOTHING ALLOWANCE Utility Employees 3,750 3,825 4,500 4,500 4,575 4,575 4,600 4,600 Add Employee(2017)- - 650 650 - - Total 3,750 3,825 5,150 4,500 4,575 4,575 4,600 4,600 6310 RENTAL EXPENSE General Rental 500 500 700 700 550 550 550 550 Scaffolding 500 500 500 500 500 500 500 500 Home and Garden Show (move from 6229)870 890 900 900 1,150 1,150 1,250 1,250 Total 2,570 1,890 2,100 2,100 2,200 2,200 2,300 2,300 6311 INSURANCE General, Auto, Property Liability 89,000 104,000 109,200 109,200 112,000 112,000 115,000 115,000 Total 89,000 104,000 109,200 109,200 112,000 112,000 115,000 115,000 364 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES LOGIS 71,600 76,700 78,500 78,500 80,500 87,550 83,000 90,960 DNR Water Use Permit 38,800 39,600 40,000 40,000 41,000 41,000 42,000 42,000 MDH Service Connection Fee - - 100,000 100,000 100,600 - 101,000 - Hazardous Chemical Inventory Fee 500 510 520 520 525 525 530 530 Generator Emission Fee 1,000 1,020 1,040 1,040 1,070 1,070 1,100 1,100 Discharge Permit/Strength Charge 5,200 5,300 5,400 5,400 650 6,500 700 7,000 Invensys Support 1,400 1,430 1,450 1,450 1,475 1,475 1,500 1,500 County Obstruction Permit 270 275 275 275 275 275 300 300 AMI Support - - - - 80,000 80,000 80,000 80,000 Total 118,770 124,835 227,185 227,185 306,095 218,395 310,130 223,390 6351 CREDIT CARD FEES Annual Fees 21,000 15,000 25,000 25,000 26,000 21,000 27,000 22,000 Total 21,000 15,000 25,000 25,000 26,000 21,000 27,000 22,000 6540 TAXABLE MISC FOR RESALE Water Meters 10,000 20,000 35,000 65,000 36,000 36,000 45,000 45,000 Total 10,000 20,000 35,000 65,000 36,000 36,000 45,000 45,000 6610 DEPRECIATION Depreciation 1,104,000 1,104,000 1,230,000 1,800,000 1,800,000 1,800,000 1,900,000 1,900,000 Total 1,104,000 1,104,000 1,230,000 1,800,000 1,800,000 1,800,000 1,900,000 1,900,000 6730 CAPITAL OUTLAY - VEHICLES Replace 406 3/4 ton vehicle (toolbox, plow)- - - 35,700 35,700 Replace 2012 lawn mower 50/50 split w/fleet 11,000 11,000 Replace 419 3/4 ton vehicle (toolbox,plow)39,000 39,000 Replace 421 3/4 ton vehicle (toolbox,plow)39,000 39,000 Total 35,000 - 35,000 28,000 46,700 46,700 78,000 78,000 6735 CAPITAL OUTLAY - OTHER IMP Wells 8 & 12 Rehabilitation 130,000 130,000 LZP3 Rehabilitation 14,000 14,000 Valve Replacement P.Chamber/Waste/Influent 30,000 Palomino Tower Landscape/Gate/Curb/Pave 20,000 13,000 3,000 25,000 25,000 Well 8 Phone to Fiber Upgrade (Move to 2018)25,000 25,000 25,000 2017 Street & Utility Recon (Pal Hills 3rd & 4th,)1,100,000 1,100,000 NaMnO4 Piping Modifications - - 13,000 13,000 WTP TEGG Repairs 11,000 11,000 Palomino Res. Emergency Electrical Connections 5,000 5,000 Longridge Reservoir Rehab (to 2020)900,000 - WTP Roof Install DeIcing Cables 21,500 21,500 Booster Station Pump Inspection (2 - 1/YR)14,000 14,000 14,000 14,000 Nordic Booster Pump Rehab 30,000 30,000 Well Rehabilitation, Nos. 6,11,20, LZP4 155,000 155,000 Well 5 - Replace AC 15,000 15,000 WTP Generator Room Heater/Modifications 20,000 20,000 10,000 - AMERSCO Recommendations - - 10,000 - Fiber Extension Project 40,000 40,000 40,000 40,000 DNR Groundwater Monitoring Well 10,000 - 20,000 Gate Valve Replacement 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Water Storage Res Rehab - Valleywood - 768,000 768,000 Replace Water Meter System Year 1 of 4 - 1,500,000 2,000,000 1,500,000 2,000,000 2,000,000 2,000,000 2,000,000 WTP - replace ladders pumping chamber 10,000 10,000 Quarry Point Fence Extension 25,000 25,000 Quarry Point Tower Int Rehab (move to '20)- - Storage Reservoir Tank Maint. (Nordic) wash/insp 8,500 8,500 Hydraulic Valve Operation Wrench Replacement 10,000 10,000 Well Rehabilitation, Nos. 1,2,18, LZP1 144,000 144,000 Water Main Lining/Replace Diamond Path 775,000 775,000 Longridge/Harwell Corrosion Mitigation 300,000 300,000 900,000 900,000 Street & Utility Reconstruction: 2019 Street & Utility Recon (Surrey No. & So.)500,300 500,300 2019 Street & Utility Recon (AV 11th)762,700 762,700 2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)522,300 522,300 2018 Street & Utility Recon (AV 12th)562,700 562,700 Harwell/Havelock/160th St Watermain Loop (move to '18)175,000 - 175,000 175,000 Total 872,800 3,320,000 4,225,000 3,560,000 4,720,500 4,720,500 5,373,500 4,453,500 6910 BOND PRINCIPAL 2013 WTP Bonds ($10.8M)346,350 365,000 380,000 380,000 385,000 385,000 395,000 395,000 Total 346,350 365,000 380,000 380,000 385,000 385,000 395,000 395,000 7015 BOND INTEREST 2013 WTP Bonds 414,650 215,125 207,825 200,425 192,825 192,825 185,125 185,125 Total 414,650 215,125 207,825 200,425 192,825 192,825 185,125 185,125 7110 TRANSFER TO OTHER FUNDS General Fund 310,000 325,500 335,250 335,250 344,000 344,000 350,000 350,000 Total 310,000 325,500 335,250 335,250 344,000 344,000 350,000 350,000 7125 ADMIN CHARGE TO GENERAL FUND 194,250 203,500 207,070 207,070 212,250 212,250 218,600 218,600 Total 194,250 203,500 207,070 207,070 212,250 212,250 218,600 218,600 Total Net of Personnel 4,547,445 6,905,939 8,214,115 8,032,893 9,295,727 9,150,525 10,250,125 9,190,185 TOTAL EXPENSES 5,493,330 7,884,229 9,311,060 9,023,203 10,380,052$ 10,072,535$ 11,382,050 10,150,250 LESS Capital Outlay (907,800) (3,320,000) (4,260,000) (3,588,000) (4,767,200)$ (4,767,200)$ (5,451,500) (4,531,500) TOTAL EXP WITHOUT CAPITAL OUTLAY 4,585,530 4,564,229 5,051,060 5,435,203 5,612,852 5,305,335 5,930,550 5,618,750 365 Notes: 366 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 66 5365 SEWER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Sanitary Sewer Utility Division is responsible for operating and maintaining the sanitary sewer conveyance system and piping portion of the storm sewer drainage system. The City’s sanitary sewer system includes of 203 miles of sewer pipe; 5,550 manhole structures; and 9 sanitary lift stations. This business unit also provides funding for wastewater treatment charges through the regional wastewater treatment plant system operated by Metropolitan Council Environmental Services. SERVICE CATEGORIES The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers within the City of Apple Valley. The following services are provided within this division. 1. Wastewater Conveyance Services Safely convey an average annual volume of 1.2 billion gallons of wastewater for customer within the City of Apple Valley Coordinate disposal of wastewater into trunk and interceptor sewers located at the City borders, including the Metropolitan Council Environmental Services system, the City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan (Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development) Wastewater is processed at the regional Empire and Seneca wastewater treatment plants owned and operated by Metropolitan Council Environmental Services 2. Maintenance, Inspection and Cleaning Services Conduct inspections of approximately 10 miles of sewers per year using remote control televising inspection equipment to assess pipe condition, detect locations of pipe failure and blockage within the collection system Perform manhole inspections and pipe system cleaning for approximately 65 miles of sanitary sewers per year using City jetting and vacuum equipment to maintain system conveyance capacity and minimize sewer backups Repair damaged or deteriorated segments of the pipe and manhole system using cured in place lining, high performance coatings or infrastructure replacement work 3. Lift Station Operation Services Maintain sanitary sewer lift stations, including inspection of station controls, testing of alarm systems and review of electrical components to ensure reliability Remove and repair damaged pumps and other station components Continuously monitor alarms and security status with SCADA System 367 MAJOR OBJECTIVES FOR 2018 Work plans are designed to maintain compliance with Federal and State mandates. Evaluate sanitary sewer infrastructure in proposed improvement areas and plan for the replacement of aging and deteriorated sewer systems where necessary. The Comprehensive Plan update and modeling is expected to be completed this year which will help guide the City for growth, development and redevelopment. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of Gallons Conveyed (in billions) 1.20 1.2 1.1 1.2 1.1 1.1 Miles of Sewer Cleaned 65 54 65 67 68 68 Number of Sewer Backups within System per year 0 2 2 1 0 0 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Public Works Supervisor .5 .5 .5 Department Specialist 1 1 1 1 1 1 Utilities Foreman 1 1 1 1 1 1 Technical Specialist 1 1 2 2 1 1 Maintenance II / I 3 3 2 2 2 2 GIS Tech FT position split with 1510, 5300,5505 0 0 0 0.25 0.25 0.25 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Adopted Proposed Position Title 2013 2014 2015 2016 2017 2018 Seasonal 1,400 1,600 1,900 1,950 2,000 2,000 368 Summary Budget Department 66 -Sewer Operations 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Adopted Adopted Revenue: Utility Charges 4,651,248 4,738,751 4,847,599 5,129,000 5,064,000 5,212,000 5,603,000 Investment Earnings 97,680 43,141 30,357 105,000 105,000 100,000 100,000 Shared Rev w/ Water 50,665 48,467 48,016 60,000 60,000 60,000 60,000 Met Council-Share of LS#3 - - 277,450 - - - - Other Revenue - (444) 13,444 - - - - 4,799,593 4,829,915 5,216,866 5,294,000 5,229,000 5,372,000 5,763,000 Expenditures: Salaries & Wages 477,609 371,170 436,957 487,497 515,050 679,215 716,570 Emp. Benefits 170,419 160,612 181,973 188,800 195,465 262,520 276,860 Supplies 52,700 59,572 81,356 87,344 70,185 81,195 75,590 Contractual Serv.25,742 33,997 20,522 115,880 85,905 46,425 35,000 Utilities 30,552 27,766 22,509 44,500 33,100 29,000 29,000 Repairs & Maint.39,899 20,163 22,438 109,620 103,895 86,455 90,800 Training/Travel/Dues 5,868 4,850 7,619 7,970 8,160 15,575 16,170 MCES Sewer Charges 2,590,200 2,512,301 2,760,605 2,633,000 2,700,000 2,839,000 2,981,000 Other Exp.144,819 161,346 167,770 237,950 247,575 265,425 273,660 VISA / MC charges - - 19,443 15,000 17,500 19,000 19,600 Depreciation 539,072 684,074 946,612 536,000 710,000 1,000,000 1,120,000 Capital Outlay not Capitalize 30,240 8,325 - - - - - Transfers/admin chg to GF 495,000 504,250 510,500 529,000 529,000 552,800 569,500 Transfers to other funds 857,579 68,000 - - - - - Total Exp 5,459,699 4,616,426 5,178,304 4,992,561 5,215,835 5,876,610 6,203,750 Net Income (660,106) 213,489 38,562 301,439 13,165 (504,610) (440,750) Change in Cash: Less: Capital outlay (497,640) (8,325) - (1,325,000) (1,560,000) (1,502,600) (1,570,000) Add: Depreciation 539,072 684,074 946,612 536,000 710,000 1,000,000 1,120,000 Net Change in Cash (618,674) 889,238 985,174 (487,561) (836,835) (1,007,210) (890,750) 2018 Capital Outlay: 6730 CAPITAL OUTLAY - VEHICLES 2018 Jetter Replacement 402 280,000 Gap Vax Replacement 401 (move to 2019) 5365/5505 - 280,000 6735 CAPITAL OUTLAY - OTHER IMP 2018 Manhole Inspection Camera 18,000 Lift 10 driveway replacement 4,600 Lift 1 Pump Replacement (60 hp) 1 of 3 60,000 Fiber Installation Project 40,000 Lift 7 Controls & Landscape Upgrade/Add Sidewalk 40,000 Street & Utility Reconstruction: 2018 Street & Utility Recon (Redwood Dr,St, JCRRand 133rd 134th) 560,500 2018 Street & Utility Recon (AV 12th) 499,500 Total 1,222,600 Total 2018 Capital Outlay 1,502,600 369 2019 Capital Outlay: 6730 CAPITAL OUTLAY - VEHICLES 2019 Gap Vax Replacement 401 (move to 2019) 5365/5505 215,000 215,000 6735 CAPITAL OUTLAY - OTHER IMP 2019 Lift 1 Pump Replacement (60 hp) 1 of 3 60,000 Fiber Installation Project 40,000 2019 Street & Utility Recon (Surrey No. & So.) 420,500 2019 Street & Utility Recon (AV 11th) 799,500 Inter-Community Flow Meter Eagan (Move to 2019)35,000 Total 1,355,000 TOTAL 2019 CAPITAL OUTLAY 1,570,000 370 City of Apple Valley Department Expense Summary Budget Years (2018-2019) SEWER OPERATIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 399,355 352,935 390,427 442,415 173,667 505,220 597,060 525,990 626,180 6111 - SALARY PART-TIME 0 0 524 0 6112 - SALARY-SEASONAL TEMP 15,246 10,382 17,275 18,000 4,511 18,000 18,000 18,500 18,500 6113 - OVERTIME-REGULAR EMPLOYEES 60,580 26,694 35,690 44,150 17,320 45,150 45,150 46,600 46,600 6118 - VACATION PAY 19,791 -2,889 7,752 0 6121 - INSURANCE CASH BENEFIT 1,971 1,397 1,680 1,080 6122 - COMP REQUEST -19,335 -17,348 -16,390 -7,659 6123 - SALARY-OTHER 10,485 23,460 19,005 30,870 25,290 6105 - SALARIES AND WAGES 477,609 371,170 436,957 515,050 188,919 591,830 679,215 621,960 716,570 6138 - MEDICARE 6,430 5,221 6,018 7,180 2,721 8,460 9,725 46,870 54,105 6139 - FICA 27,491 22,325 25,733 30,695 11,638 36,165 41,585 6141 - PENSIONS-PERA 31,997 27,171 30,768 35,780 13,750 42,400 48,955 44,560 51,660 6142 - WORKERS COMPENSATION 13,348 12,656 15,342 20,600 6,739 24,885 26,485 26,935 28,750 6144 - LONG-TERM DISABILITY INSURANCE 1,097 1,043 1,144 1,310 406 1,430 1,670 1,505 1,765 6145 - MEDICAL INSURANCE 81,794 83,289 93,627 99,900 40,199 118,200 134,100 123,900 140,580 6146 - DENTAL INSURANCE 7,471 8,225 8,374 3,764 6147 - LIFE INSURANCE-BASIC 79 40 42 21 6148 - LIFE INSURANCE-SUPP/DEPEND 712 642 924 563 6125 - EMPLOYEE BENEFITS 170,419 160,612 181,973 195,465 79,801 231,540 262,520 243,770 276,860 6100 - TOTAL PERSONNEL SERVICES 648,028 531,782 618,930 710,515 268,721 823,370 941,735 865,730 993,430 6210 - OFFICE SUPPLIES 228 121 211 250 90 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 7,269 6,535 14,460 13,345 3,301 24,090 24,090 10,055 10,055 6212 - MOTOR FUELS/OILS 22,319 15,595 12,448 18,425 5,716 16,618 16,615 16,875 16,875 6214 - CHEMICALS 0 0 0 100 0 6215 - EQUIPMENT-PARTS 12,354 28,166 40,184 26,500 6,262 27,300 27,300 33,000 33,000 6216 - VEHICLES-TIRES/BATTERIES 3,388 2,740 5,765 2,940 709 3,275 3,275 3,810 3,810 6229 - GENERAL SUPPLIES 7,142 6,416 8,289 8,625 4,229 9,665 9,665 11,600 11,600 6205 - SUPPLIES 52,700 59,572 81,356 70,185 20,307 81,198 81,195 75,590 75,590 6235 - CONSULTANT SERVICES 9,023 27,833 15,030 58,875 59,953 30,275 30,275 16,000 16,000 6237 - TELEPHONE/PAGERS 276 304 360 1,130 127 1,250 1,250 1,350 1,350 6238 - POSTAGE/UPS/FEDEX 370 565 648 3,650 626 1,000 1,000 1,000 1,000 6239 - PRINTING 0 559 0 500 999 500 500 500 500 6240 - CLEANING SERVICE/GARBAGE 6,374 2,445 1,351 6,550 602 4,000 4,000 4,500 4,500 6249 - OTHER CONTRACTUAL SERVICES 9,700 2,291 3,133 15,200 1,391 9,400 9,400 11,650 11,650 6230 - CONTRACTUAL SERVICES 25,742 33,997 20,522 85,905 63,699 46,425 46,425 35,000 35,000 6255 - UTILITIES-ELECTRIC 29,169 26,979 22,081 32,000 12,220 33,000 28,000 33,000 28,000 6256 - UTILITIES-NATURAL GAS 1,383 787 427 1,100 217 1,000 1,000 1,000 1,000 6250 - UTILITIES 30,552 27,766 22,509 33,100 12,437 34,000 29,000 34,000 29,000 6265 - REPAIRS-EQUIPMENT 21,909 19,113 8,648 53,695 19,996 42,805 33,805 46,600 37,600 6266 - REPAIRS-BUILDING 0 0 0 1,125 6269 - REPAIRS-OTHER 17,989 1,050 13,789 50,200 0 52,650 52,650 53,200 53,200 6260 - REPAIRS AND MAINTENA 39,899 20,163 22,438 103,895 21,122 95,455 86,455 99,800 90,800 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,058 963 2,453 3,340 955 3,400 3,400 3,800 3,800 6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 450 0 618 6277 - MILEAGE/AUTO ALLOWANCE 1,321 1,225 1,276 1,850 633 1,850 1,850 1,850 1,850 6278 - SUBSISTENCE ALLOWANCE 0 0 300 200 300 300 300 300 300 6280 - DUES & SUBSCRIPTIONS 168 414 191 270 308 7,325 7,325 7,370 7,370 6281 - UNIFORM/CLOTHING ALLOWANCE 2,321 2,248 2,949 2,500 1,322 2,700 2,700 2,850 2,850 371 City of Apple Valley Department Expense Summary Budget Years (2018-2019) SEWER OPERATIONS Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6270 - TRNG/TRAVL/DUES/UNIF 5,868 4,850 7,619 8,160 4,135 15,575 15,575 16,170 16,170 6200 - TOTAL OPERATING COSTS 154,760 146,347 154,444 301,245 121,699 272,653 258,650 260,560 246,560 6310 - RENTAL EXPENSE 0 0 0 250 0 275 275 300 300 6311 - INSURANCE-PROPERTY/LIABILITY 75,000 89,000 93,504 98,175 49,088 100,600 100,600 103,600 103,600 6317 - METRO WASTE CONTROL PAYMENT 2,590,200 2,512,301 2,760,605 2,700,000 1,692,480 2,839,000 2,839,000 2,981,000 2,981,000 6318 - BURNSVILLE/EAGAN SWR REIMBURSE 69,817 72,387 74,316 70,650 7,665 77,000 77,000 78,800 78,800 6330 - SALES/USE TAX 4 0 0 0 6333 - GENERAL-CASH DISCOUNTS -3 -42 -50 -32 6351 - VISA/BANK CHARGES 19,443 17,500 9,050 19,000 19,000 19,600 19,600 6399 - OTHER CHARGES 0 0 0 78,500 37,923 80,500 87,550 83,000 90,960 6301 - OTHER EXPENDITURES 2,735,019 2,673,647 2,947,818 2,965,075 1,796,173 3,116,375 3,123,425 3,266,300 3,274,260 6300 - TOTAL OTHER EXPENDITURES 2,735,019 2,673,647 2,947,818 2,965,075 1,796,173 3,116,375 3,123,425 3,266,300 3,274,260 6401 - EXPENDITURES 0 6400 - TOTAL EXPENDITURES 0 6610 - DEPRECIATION 539,072 684,074 946,612 710,000 0 1,000,000 1,000,000 1,120,000 1,120,000 6601 - TOTAL DEPRECIATION 539,072 684,074 946,612 710,000 0 1,000,000 1,000,000 1,120,000 1,120,000 6600 - TOTAL DEPRECIATION 539,072 684,074 946,612 710,000 0 1,000,000 1,000,000 1,120,000 1,120,000 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 280,000 280,000 215,000 215,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 18,900 8,325 0 1,560,000 158,886 1,235,600 1,222,600 1,355,000 1,355,000 6701 - TOTAL CAPITAL OUTLAY 18,900 8,325 0 1,560,000 158,886 1,515,600 1,502,600 1,570,000 1,570,000 6700 - TOTAL CAPITAL OUTLAY 18,900 8,325 0 1,560,000 158,886 1,515,600 1,502,600 1,570,000 1,570,000 6810 - CONSTRUCTION IN PROGRESS 11,340 0 0 0 6801 - TOTAL CONSTRUCTION COSTS 11,340 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 11,340 0 0 0 7110 - TRANSFER TO OTHER FUNDS 1,167,579 378,000 325,500 325,500 167,625 343,600 343,600 354,000 354,000 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 194,250 185,000 203,500 1,221,000 209,200 209,200 215,500 215,500 7101 - TOTAL TRANSFERS 1,352,579 572,250 510,500 529,000 1,388,625 552,800 552,800 569,500 569,500 7100 - TOTAL TRANSFERS 1,352,579 572,250 510,500 529,000 1,388,625 552,800 552,800 569,500 569,500 5,459,699 4,616,425 5,178,304 6,775,835 3,734,104 7,280,798 7,379,210 7,652,090 7,773,750 372 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4914 Sewer Charges 4,980,000 5,129,000 5,064,000 5,064,000 5,547,000 5,212,000 5,603,000 5,603,000 4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 5010 Investment Earnings 110,000 110,000 105,000 105,000 100,000 100,000 100,000 26,000 5499 Trans from Storm Drainage Utility - - Total 5,150,000 5,299,000 5,229,000 5,229,000 5,707,000 5,372,000 5,763,000 5,689,000 SALARIES 6110 Regular Employees 400,260 410,705 442,415 365,000 505,220 588,560 525,990 616,880 6112 Salary-Seasonal Temp 17,700 18,000 18,000 18,000 18,000 18,000 18,500 18,500 6113 Overtime - Reg 30,000 30,000 30,000 25,000 31,000 31,000 32,000 32,000 6113 Overtime - On Call Program 13,800 13,800 14,150 11,000 14,150 14,150 14,600 14,600 6123 Salaries - Other 9,975 10,225 10,485 14,960 19,005 21,570 25,290 6138 Medicare 6,840 7,005 7,180 8,460 9,725 8,885 10,255 6139 FICA 29,245 29,945 30,695 36,165 41,585 37,985 43,850 6141 Pension - PERA 34,050 34,870 35,780 42,400 48,955 44,560 51,660 6142 Worker's Compensation 16,450 17,660 20,600 24,885 26,485 26,935 28,750 6144 Long-Term Disability Insurance 1,250 1,280 1,310 1,430 1,670 1,505 1,765 6145 Hospital & Life Insurance 93,600 98,040 99,900 118,200 134,100 123,900 140,580 Reclasify Position - 50% Supervisor 8,500 8,500 9,300 9,300 Total 653,170 676,297 710,515 419,000 823,370 941,735 865,730 993,430 6210 OFFICE SUPPLIES General Office Supplies 250 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 3,050 3,090 3,170 3,170 3,250 3,250 3,300 3,300 Electric/Air Power Tools 305 310 325 325 340 340 355 355 Oxygen Detector Replacement 2,400 900 950 950 900 900 900 900 Sewer Cleaning Nozzle/skid - 1,000 2,500 2,500 1,100 1,100 Manhole Lifter - - - - 5,000 5,000 Portable Sewer Meter - - - - 4,500 4,500 4,500 4,500 3" Electric Pump Replacement - - - - 3,000 3,000 Wireless Head Set Sewer Cleaning - - - - 6,000 6,000 Mechanical Root Saw - - 3,500 3,500 - - Chain Hoist, Sling and Strap Eqiup Replace 1,000 - 1,000 1,000 - - 1,000 1,000 Lift Station No. 1 Flush Valve Installation - 1,800 1,900 1,900 - - Push Camera Replacement - 9,000 - - - - Total 11,655 22,600 13,345 13,345 24,090 24,090 10,055 10,055 6212 MOTOR FUELS/OILS Nolead Fuel 2689 gal.9,800 9,428 8,000 7,200 7,330 7,330 7,400 7,400 Diesel Fuel 3245 gal.10,800 10,283 8,000 7,000 7,178 7,175 7,250 7,250 Diesel Fuel Tax 400 893 915 900 910 910 925 925 Oil 1,440 1,470 1,510 1,200 1,200 1,200 1,300 1,300 Total 22,440 22,074 18,425 16,300 16,618 16,615 16,875 16,875 6214 CHEMICALS Lift Station Defoamer 100 100 100 - - - Total 100 100 100 - - - - - 6215 EQUIPMENT - PARTS Portable generator float charger small CAT - - - 500 500 Pump Seals, Impellers, Valves, Filters,etc.22,000 22,500 15,000 13,000 13,000 13,000 17,000 17,000 High Pressure Hoses 4,100 4,200 4,300 3,300 3,400 3,400 4,500 4,500 Vehicles/Sewer Trucks/Parts/Pump 7,200 7,200 7,300 6,300 6,400 6,400 7,500 7,500 Sewer Camera Wheels & Accessories 1,850 1,850 1,900 1,000 1,000 1,000 1,000 1,000 Bolts and Fittings Inventory 500 500 500 500 500 500 500 500 Air Relief Valve Parts 2,500 2,500 2,500 2,400 2,500 2,500 2,500 2,500 Reduce to trend (10,000) (5,000) - - Total 39,650 28,750 26,500 26,500 27,300 27,300 33,000 33,000 6216 EQUIPMENT - TIRES/BATTERIES Batteries - Vehicles 410 420 440 440 450 450 460 460 Batteries - RTUs, UPSs, Controls 350 350 400 400 425 425 450 450 Tires 1,000 1,000 2,100 2,100 2,400 2,400 2,900 2,900 Total 1,760 1,770 2,940 2,940 3,275 3,275 3,810 3,810 6229 GENERAL SUPPLIES Flashers, Barricades 500 500 525 525 540 540 550 550 Safety Equipment/First Aid 1,550 1,600 650 650 675 675 700 700 Paint - Lift Stations 450 450 300 300 250 250 300 300 Fill Material 1,000 1,000 1,000 500 1,000 1,000 1,000 1,000 General Division Supplies 1,900 1,900 950 950 1,100 1,100 1,250 1,250 Flex-seal/Sealguard - Grout Material 6,400 5,000 3,000 1,500 1,500 1,500 2,000 2,000 Chimney Patch Repair 1,500 1,500 1,000 500 2,000 2,000 2,500 2,500 CO2 Canisters - Sewer Camara 400 400 400 400 - - - - Grates, Covers, Castings, Rings 3,000 3,200 3,300 2,000 2,300 2,300 2,000 2,000 Cherne Ball, Rope & Air Assembly 1,700 - - - - 1,000 1,000 Internal Chimney Seals 500 500 500 500 300 300 300 300 Reduce to trend - (5,000) (3,000) - - Total 20,200 11,800 8,625 7,825 9,665 9,665 11,600 11,600 6235 CONSULTANT SERVICES Lift 5 Design and Inspection - 45,000 25,000 25,000 - - Engineering Costs Not Assessed 1,500 2,500 3,000 3,000 3,100 3,100 3,300 3,300 Audit 10,500 10,500 11,225 11,225 11,500 11,500 12,000 12,000 Cartegraph OMS Development 2,500 2,500 - - 10,000 10,000 - - OSHA Required Tests 625 650 650 650 675 675 700 700 373 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND San Sewer Comp Plan Update -Shift '15 to '17 18,000 24,000 19,000 19,000 5,000 5,000 - - Total 33,125 85,150 58,875 58,875 30,275 30,275 16,000 16,000 6237 TELEPHONES/PAGERS Cellular Phone 430 430 430 400 450 450 500 500 Wireless Air Card 700 700 700 - 800 800 850 850 Total 1,130 1,130 1,130 400 1,250 1,250 1,350 1,350 6238 POSTAGE/UPS/FEDEX Postage 13,500 13,500 3,650 1,000 1,000 1,000 1,000 1,000 Total 13,500 13,500 3,650 1,000 1,000 1,000 1,000 1,000 6239 PRINTING/PUBLISHING Educational Materials 500 500 500 1,000 500 500 500 500 Total 500 500 500 1,000 500 500 500 500 6240 C. SERVICE/GARBAGE REMOVAL Dumpster Special Waste 4,100 6,400 6,550 3,000 4,000 4,000 4,500 4,500 Total 4,100 6,400 6,550 3,000 4,000 4,000 4,500 4,500 6249 OTHER CONTRACTUAL SERVICES Flow Monitor/Smoke Test - I/I Investigation 10,000 10,000 8,000 5,000 4,000 4,000 4,500 4,500 Sewer Lateral Repairs 5,500 5,500 3,500 3,500 4,000 4,000 5,500 5,500 Aerial Photography Dakota Co JPA 800 800 800 800 800 800 900 900 Traffic Control 600 600 600 600 600 600 750 750 Total 19,150 9,200 15,200 9,900 9,400 9,400 11,650 11,650 6255 UTILITIES - ELECTRIC Lift Stations-Sanitary 43,900 43,900 37,000 30,000 33,000 28,000 33,000 28,000 Trend Reduction (5,000) Total 43,900 43,900 32,000 30,000 33,000 28,000 33,000 28,000 6256 UTILITIES - NATURAL GAS Lift Station Generators 300 600 1,100 1,000 1,000 1,000 1,000 1,000 Total 300 600 1,100 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Vehicle 8,500 8,600 8,800 7,000 7,000 7,000 7,300 7,300 Lift Stations 10,700 10,900 11,120 9,000 9,000 9,000 9,500 9,500 Calibration of Gas Detectors, Sensor Replacement 1,020 1,040 1,050 1,075 1,075 1,075 1,500 1,500 Electric Repairs/TEGG Inspection 10,500 10,500 11,000 9,000 9,000 9,000 9,500 9,500 Pump Inspection 1,250 1,275 1,325 1,360 1,360 1,360 1,500 1,500 General Misc.3,160 3,225 3,400 3,500 3,500 3,500 3,800 3,800 Sewer Televising Camera Repair 2,550 2,600 2,700 - - - 1,000 1,000 Generator Maintenance 2,680 2,730 2,800 2,870 2,870 2,870 3,000 3,000 Jetter Pump Replacement (sub below)5,000 - - - - - Pump Repair for San Lift Stations 10,700 10,900 11,500 9,000 9,000 9,000 9,500 9,500 reduce to trend (9,000) (9,000) Total 59,910 51,770 53,695 42,805 42,805 33,805 46,600 37,600 6269 REPAIRS - OTHER Lift 1 Rag Ginder Maintenance 2,000 2,000 2,000 2,000 Repair Sewer Lines - (CIPP or spot repair)7,500 7,650 7,700 7,700 7,900 7,900 8,000 8,000 Manholes - Protection I/I 10,200 10,400 10,500 10,500 10,500 10,500 10,700 10,700 Repair/Seal San Manhole Structures 16,350 16,700 17,000 17,000 17,250 17,250 17,500 17,500 Radio & Control Upgrades (PLCs)15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Total 49,050 57,850 50,200 50,200 52,650 52,650 53,200 53,200 6275 SCHOOL/CONF/EXP - LOCAL School & Certifications 1,775 1,800 1,800 1,800 1,850 1,850 1,950 1,950 MWOA Annual 500 500 500 500 500 500 550 550 MPWA Spring Conference – Director - - 290 290 300 300 300 300 Task Specific / Electrical Training 1,000 1,000 750 750 750 750 1,000 1,000 Total 3,275 3,300 3,340 3,340 3,400 3,400 3,800 3,800 6277 MILEAGE/AUTO ALLOWANCE 50% Superintendent 1,650 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Training 200 200 200 200 200 200 200 200 Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850 1,850 6278 SUBSISTENCE ALLOWANCE MWOA Annual/MWRA 100 100 200 200 300 300 300 300 Total 100 100 200 200 300 300 300 300 6280 DUES & SUBSCRIPTIONS MWOA Dues 55 55 55 110 110 110 110 110 Cartegraph Support & Hosting 7,000 7,000 7,000 7,000 Certification Renewal Fee 215 215 215 215 215 215 260 260 Total 270 270 270 325 7,325 7,325 7,370 7,370 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms for 5 employees 2,400 2,450 2,500 2,500 2,700 2,700 2,850 2,850 Total 2,400 2,450 2,500 2,500 2,700 2,700 2,850 2,850 6310 RENTAL EXPENSE General Rental 250 250 250 - 275 275 300 300 Total 250 250 250 - 275 275 300 300 6311 INSURANCE General, Auto, Property Liability 89,000 93,500 98,175 98,175 100,600 100,600 103,600 103,600 Total 89,000 93,500 98,175 98,175 100,600 100,600 103,600 103,600 6317 METRO WASTE CONTROL Metropolitan Council-Environmental Services Waste Water Treatment Charges 2,568,700 2,633,000 2,700,000 2,900,000 2,839,000 2,839,000 2,981,000 2,981,000 Total 2,568,700 2,633,000 2,700,000 2,900,000 2,839,000 2,839,000 2,981,000 2,981,000 6318 BURNSVILLE/EAGAN SEWER CHRG 374 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Burnsville 16,500 21,000 22,000 22,000 24,000 24,000 24,900 24,900 Eagan 45,320 46,500 48,650 48,650 53,000 53,000 53,900 53,900 Total 61,820 67,500 70,650 70,650 77,000 77,000 78,800 78,800 6399 OTHER CHARGES LOGIS 71,600 76,700 78,500 78,500 80,500 87,550 83,000 90,960 Total 71,600 76,700 78,500 78,500 80,500 87,550 83,000 90,960 6351 CREDIT CARD FEES Annual Fee 10,000 15,000 17,500 19,000 19,000 19,000 19,600 19,600 Total 10,000 15,000 17,500 19,000 19,000 19,000 19,600 19,600 6610 DEPRECIATION Sanitary 536,000 536,000 710,000 710,000 1,000,000 1,000,000 1,120,000 1,120,000 Total 536,000 536,000 710,000 710,000 1,000,000 1,000,000 1,120,000 1,120,000 6730 CAPITAL OUTLAY - VEHICLES Jetter Replacement 402 - - - 280,000 280,000 Gap Vax Replacement 401 (move to 2019) 5365/55 - - - - - 215,000 215,000 - - - - 280,000 280,000 215,000 215,000 6735 CAPITAL OUTLAY - OTHER IMP Lift Station 5 Replacement 650,000 650,000 Sewer Televising Camera Replacement 135,000 135,000 2017 Street & Utility Recon (Pal Hills 3rd &4th,)700,000 700,000 Portable Message Board Replacement (5365/5505)13,000 - Lift 9 Knife Valve Replacement 5,000 5,000 Manhole Inspection Camera 18,000 18,000 Lift 10 driveway replacement 4,600 4,600 Lift 1 Pump Replacement (60 hp) 1 of 3 60,000 60,000 60,000 60,000 60,000 60,000 Fiber Installation Project 40,000 40,000 40,000 40,000 Lift 7 Controls & Landscape Upgrade/Add Sidewalk 40,000 40,000 Street & Utility Reconstruction: 2018 Street & Utility Recon (Redwood Dr,St, JCRRand 133rd 134th) 560,500 560,500 2018 Street & Utility Recon (AV 12th) 499,500 499,500 - - 2019 Street & Utility Recon (Surrey No. & So.) 420,500 420,500 2019 Street & Utility Recon (AV 11th) 799,500 799,500 2014/2015: Lift Station No. 3 Replacement 575,000 Longridge 2nd Neighborhood Recon 520,000 Palomino Hills 3rd and 4th - 1,210,000 SCADA Wastewater Computer Replace 15,000 Inter-Community Flow Meter Eagan (Move to 2019)25,000 35,000 10,000 - - - 35,000 35,000 Total 2,270,000 1,325,000 1,560,000 1,550,000 1,235,600 1,222,600 1,355,000 1,355,000 7110 TRANSFERS TO OTHER FUNDS Annual Transfer to General Fund 310,000 375,000 325,500 325,500 343,600 343,600 354,000 354,000 Total 310,000 375,000 325,500 325,500 343,600 343,600 354,000 354,000 7125 ADMIN CHARGE TO OTHER FUNDS Annual Admin Charge to General Fund 194,250 185,000 203,500 203,500 209,200 209,200 215,500 215,500 Total 194,250 185,000 203,500 203,500 209,200 209,200 215,500 215,500 Total Net of Personnel 6,440,235 5,672,264 6,065,320 6,228,880 6,457,428 6,437,475 6,786,360 6,780,320 TOTAL EXPENSES 7,093,405$ 6,348,561$ 6,775,835$ 6,647,880$ 7,280,798$ 7,379,210$ 7,652,090$ 7,773,750$ LESS CAPITAL OUTLAY (2,464,250)$ (1,510,000)$ (1,763,500)$ (1,753,500)$ (1,724,800)$ (1,711,800)$ (1,785,500)$ (1,785,500)$ Total Exp without Capital Outlay 4,629,155$ 4,838,561$ 5,012,335$ 4,894,380$ 5,555,998$ 5,667,410$ 5,866,590$ 5,988,250$ 375 Notes: 376 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5500 69 5505 STORM DRAINAGE UTILITY Public Works DESCRIPTION OF ACTIVITY The Storm Drainage Utility provides funding for the operation and maintenance of the City’s storm water drainage system and management of surface water bodies. A majority of expenses for this business unit relate to improvement projects to fulfill State and Federal mandates for pollutant load reductions to lakes, maintenance of the municipal drainage system, drainage costs related to the annual street improvement program, and acquisition of drainage easements. SERVICE CATEGORIES The Storm Drainage Utility Division provides for the operation and maintenance of the municipal storm drainage system within the City of Apple Valley. The City’s drainage system controls and conveys drainage from an estimated 8.1 billion gallons of precipitation each year. This utility service is provide by City Public Works Department staff using city-owned equipment and contract services for capital improvement projects and related services. The following services are provided within this division. 1. Drainage System Maintenance Services Provide repair and maintenance for 8,240 storm sewer manholes/catch basins and 170 miles of storm sewer pipe within the drainage network Inspect and remove accumulated sediment from 320 storm water management ponds and best management practices located throughout the drainage system within the City Inspect and maintain 12 storm water pumping stations and associated force main 2. System Flood Control Services Monitor water levels in lakes and ponds in response to severe precipitation events Perform drainage analysis to determine solutions to flooding events Review building plans to ensure proper structure elevations above high water levels 3. System Management and Regulatory Services Prepare mandatory MS4 permit documents and respond to evolving requirements associated with the Federal Clean Water Act Perform water quality testing for surface water bodies Coordinate storm water management activities with Vermillion River Watershed Management Organization Coordinate surface water improvement projects in conjunction with the City of Burnsville. Provide funds for payment of annual dues for required membership to the Black Dog Watershed Management Organization 377 MAJOR OBJECTIVES FOR 2018 AND 2019 Work plans are designed to meet Federal and State mandates for storm water quality which continue to increase at escalating rates. Similar to many other cities, the utility will be financially strained in future years to meet increased regulations and required capital investments for storm water management demands. The Comprehensive Plan update and modeling is expected to be completed in 2018 which will help guide the City for growth, development and redevelopment while addressing required mandates. Due to planned road reconstruction projects inside the Keller Lake Watershed area, additional grant funds for innovative stormwater improvements will be sought for new practices in neighborhoods in 2018 and 2019. MAJOR OBJECTIVES FOR 2018 • Maintain compliance with Federal and State mandates for storm water quality. • Comprehensive Plan update and modeling completion. • Implement innovative storm water improvements in the planned road reconstruction projects inside the Keller Lake Watershed area, • Seek grant funding for new storm water practices in reconstruction areas and MAJOR OBJECTIVES FOR 2019 • Maintain compliance with Federal and State mandates for storm water quality. • Incorporate innovative storm water improvements in the proposed reconstruction projects inside the Keller Lake Watershed area where feasible. • Seek grant funding for storm water projects throughout the City. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Staff hours to address State MS4 Permit Requirements 3,000 3,200 3,300 3,300 3,300 3,300 Number of lake water quality samples 235 240 240 240 240 240 Number of Mandated TMDL Studies Active in City* 4 5 5 5 5 5 *Long & Farquar TMDL Alimagnet Keller East Lake (Lakeville) Lower Miss Fecal Coliform 378 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 Water Quality Tech Exist Position Shifted from 1500 1 1 1 1 1 1 Public Works Natural Resources/GIS Tech Exist Position Shifted from 1500 1 1 1 0 0 0 GIS Tech FT Position split with 1510, 5300 & 5365 0 0 0 0.25 0.25 0.25 Natural Resources Tech FT Position split with 1500 0 0 0 0.5 0.5 0.5 Maintenance I/II Exist Position Shifted from 1600 0 0 1 1 1 1 Summary Budget Department 69 Storm Drainage 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Adopted Proposed Revenue: Utility Charges 1,561,406 1,628,773 1,693,956 1,580,000 1,710,000 1,796,000 1,796,000 Grants - 2,400 - Other Revenue 661 588 24,396 5,000 5,000 5,000 5,000 Contributed Rev. (trunk fees)216,043 204,641 446,890 Investment Earnings 80,584 33,600 51,377 32,000 32,000 33,000 34,000 1,858,694 1,870,001 2,216,619 1,617,000 1,747,000 1,834,000 1,835,000 Expenditures: Salaries & Wages 116,398 198,784 193,881 189,890 180,070 215,315 227,725 Emp. Benefits 54,239 57,387 57,216 47,050 46,950 69,050 73,195 Supplies 17,752 9,409 6,406 21,445 41,023 49,120 44,620 Contractual Serv.71,759 125,231 139,379 246,260 359,475 363,950 232,540 Utilities 60,464 57,197 79,452 12,800 57,800 62,800 64,800 Repairs & Maint.57,497 42,611 21,665 66,475 52,750 59,225 58,000 Training/Travel/Dues 1,125 1,459 2,474 1,740 3,765 11,905 12,540 Other Exp.5,289 9,701 6,829 7,800 9,100 9,515 9,525 Depreciation 500,774 535,769 575,256 500,000 550,000 575,000 600,000 Debt Service-Principal - - - 155,000 160,000 165,000 165,000 Debt Service-Interest 58,630 68,331 80,981 52,600 49,480 46,280 42,650 Capital Outlay not capitalized 10,816 20,001 - 654,500 783,000 1,326,800 1,460,200 Admin fee to Gen. Fund 300,000 315,500 300,000 332,500 339,660 348,000 360,000 Transfer to other funds 114,109 55,000 - - - - - Transfer to Sewer Fund - - - - - - - Total Exp 1,368,852 1,496,380 1,463,539 2,288,060 2,633,073 3,301,960 3,350,795 Net Income 489,842 373,621 753,080 (671,060) (886,073) (1,467,960) (1,515,795) Net change in cash add: Depreciation 500,774 535,769 575,256 500,000 550,000 575,000 600,000 Debt Service - Principal (240,000) (150,000) (155,000) (155,000) (160,000) (165,000) (165,000) Capital Outlay (919,478) (561,230) (574,179) (570,500) (783,000) (1,064,000) (2,022,000) Debt Issued - - - - - - - 379 Debt Service Schedule: GO Bonds of 2002 Bonds of 2005 Bonds of 2011a Total Refunded 1995 Refunded 1999 Year Principal Interest Principal Interest Principal Interest Principal Interest 2004 180,000 39,740 - - - - 180,000 39,740 2005 160,000 36,230 - - - - 160,000 36,230 2006 180,000 32,720 - - - - 180,000 32,720 2007 200,000 27,860 90,000 2,313 - - 290,000 30,173 2008 200,000 21,860 85,000 19,928 - - 285,000 41,788 2009 215,000 15,360 85,000 17,505 - - 300,000 32,865 2010 230,000 8,050 85,000 14,955 - - 315,000 23,005 2011 - - 85,000 12,320 135,000 33,391 220,000 45,711 2012 - - 85,000 9,600 140,000 64,082 225,000 73,682 2013 - - 90,000 6,710 140,000 61,282 230,000 67,992 2014 - - 95,000 3,515 145,000 58,482 240,000 61,997 2015 - - - - 150,000 55,582 150,000 55,582 2016 - - - - 155,000 52,582 155,000 52,582 2017 - - - - 160,000 49,482 160,000 49,482 2018 - - - - 165,000 46,282 165,000 46,282 2019 - - - - 165,000 42,652 165,000 42,652 2020 - - - - 170,000 38,692 170,000 38,692 2021 - - - - 175,000 34,272 175,000 34,272 2022 - - - - 180,000 29,372 180,000 29,372 2023 - - - - 185,000 24,062 185,000 24,062 2024 - - - - 200,000 18,235 200,000 18,235 2025 - - - - 210,000 11,535 210,000 11,535 2026 - - - - 125,000 4,500 125,000 4,500 2018 Capital Outlay 2018 Street & Utility Improvement $ 557,000 Easement Acquisition $ 50,000 Sediment Removal $ 85,000 Scout Lake Aerator $ 6,000 Portable Message Board Replacement $ 13,000 Hunter Woods Scada Addition $ 30,000 Farquar Storm Lift Lining $ 20,000 General Stormwater Improvements $ 100,000 Briar Oaks Improvements $ 70,000 AVHS Storm Main Alignment $ 150,000 $1,081,000 2019 Capital Outlay 2018 Street & Utility Improvement $ 952,000 Easement Acquisition $ 50,000 Sediment Removal $ 90,000 Alimagnet Weed/Leaf Device $ 30,000 General Stormwater Improvements $ 100,000 $1,222,000 380 City of Apple Valley Department Expense Summary Budget Years (2018-2019) STORM DRAINAGE UTILITY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 106,133 180,715 169,611 170,930 78,736 188,355 187,720 195,315 200,030 6112 - SALARY-SEASONAL TEMP 1,583 2,088 947 6113 - OVERTIME-REGULAR EMPLOYEES 2,322 18,075 20,565 6,000 3,536 20,000 20,000 21,000 21,000 6118 - VACATION PAY 8,380 85 3,347 0 6121 - INSURANCE CASH BENEFIT 1,243 1,397 1,440 600 6122 - COMP REQUEST -1,681 -3,072 -3,170 -332 6123 - SALARY-OTHER 3,140 6,360 7,595 5,305 6,695 6105 - SALARIES AND WAGES 116,398 198,784 193,881 180,070 83,487 214,715 215,315 221,620 227,725 6138 - MEDICARE 1,551 2,849 2,740 1,870 1,203 3,110 3,120 3,215 3,300 6139 - FICA 7,089 12,183 11,716 7,980 5,144 13,310 13,350 13,740 14,120 6141 - PENSIONS-PERA 7,754 14,679 14,026 9,655 6,140 16,100 16,150 16,620 17,080 6142 - WORKERS COMPENSATION 2,164 6,505 5,134 2,490 2,945 8,675 10,095 9,220 11,125 6144 - LONG-TERM DISABILITY INSURANCE 294 300 335 355 106 535 535 550 570 6145 - MEDICAL INSURANCE 33,436 19,275 21,738 24,600 7,427 28,800 25,800 30,180 27,000 6146 - DENTAL INSURANCE 868 1,289 1,207 496 6147 - LIFE INSURANCE-BASIC 980 12 12 5 6148 - LIFE INSURANCE-SUPP/DEPEND 104 294 308 139 6125 - EMPLOYEE BENEFITS 54,239 57,387 57,216 46,950 23,605 70,530 69,050 73,525 73,195 6100 - TOTAL PERSONNEL SERVICES 170,637 256,171 251,097 227,020 107,093 285,245 284,365 295,145 300,920 6210 - OFFICE SUPPLIES 0 0 0 6211 - SMALL TOOLS & EQUIPMENT 1,565 2,664 2,249 9,490 2,705 2,700 2,700 890 890 6214 - CHEMICALS 605 70 0 1,100 0 1,350 1,350 450 450 6215 - EQUIPMENT-PARTS 10,362 2,038 1,624 18,760 8,207 30,580 30,580 31,900 31,900 6229 - GENERAL SUPPLIES 5,220 4,637 2,533 11,673 1,822 14,490 14,490 11,380 11,380 6205 - SUPPLIES 17,752 9,409 6,406 41,023 12,733 49,120 49,120 44,620 44,620 6231 - LEGAL SERVICES 0 0 0 2,426 6231 - LEGAL SERVICES 310 0 0 0 6235 - CONSULTANT SERVICES 20,774 52,054 37,048 183,135 49,728 174,778 174,775 39,695 39,695 6235 - CONSULTANT SERVICES 4,318 7,803 1,184 0 6239 - PRINTING 588 955 1,486 1,600 0 1,400 1,400 1,450 1,450 6239 - PRINTING 0 0 0 0 6240 - CLEANING SERVICE/GARBAGE 0 5,251 2,549 10,000 230 10,126 10,125 10,626 10,625 6249 - OTHER CONTRACTUAL SERVICES 45,769 59,167 97,113 164,740 9,805 197,650 177,650 240,770 180,770 6230 - CONTRACTUAL SERVICES 67,131 117,428 138,195 359,475 62,189 383,954 363,950 292,541 232,540 6230 - CONTRACTUAL SERVICES 4,628 7,803 1,184 0 6255 - UTILITIES-ELECTRIC 60,464 57,197 79,452 57,800 35,703 62,800 62,800 64,800 64,800 6250 - UTILITIES 60,464 57,197 79,452 57,800 35,703 62,800 62,800 64,800 64,800 6265 - REPAIRS-EQUIPMENT 10,305 22,956 20,533 23,350 3,110 23,325 23,325 24,500 24,500 6269 - REPAIRS-OTHER 47,192 19,655 1,132 29,400 3,604 35,900 35,900 33,500 33,500 6260 - REPAIRS AND MAINTENA 57,497 42,611 21,665 52,750 6,714 59,225 59,225 58,000 58,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 775 750 535 2,665 457 3,785 3,785 4,410 4,410 6276 - SCHOOLS/CONFERENCES/EXP OTHER 300 599 1,389 652 6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 100 0 120 120 130 130 6280 - DUES & SUBSCRIPTIONS 50 0 550 0 50 7,000 7,000 7,000 7,000 6281 - UNIFORM/CLOTHING ALLOWANCE 109 0 1,000 0 1,000 1,000 1,000 1,000 6270 - TRNG/TRAVL/DUES/UNIF 1,125 1,459 2,474 3,765 1,159 11,905 11,905 12,540 12,540 6200 - TOTAL OPERATING COSTS 203,969 228,104 248,192 514,813 118,499 567,004 547,000 472,501 412,500 6200 - TOTAL OPERATING COSTS 4,628 7,803 1,184 0 381 City of Apple Valley Department Expense Summary Budget Years (2018-2019) STORM DRAINAGE UTILITY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6310 - RENTAL EXPENSE 0 944 244 1,100 685 2,315 1,315 2,325 1,325 6311 - INSURANCE-PROPERTY/LIABILITY 5,300 6,300 6,600 6,800 3,400 7,000 7,000 7,000 7,000 6312 - TAXES/SPECIAL ASSESSMENTS 0 0 0 6333 - GENERAL-CASH DISCOUNTS -11 -11 -15 -1 6399 - OTHER CHARGES 0 1,113 0 1,200 289 1,200 1,200 1,200 1,200 6301 - OTHER EXPENDITURES 5,289 8,345 6,829 9,100 4,373 10,515 9,515 10,525 9,525 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 5,289 8,345 6,829 9,100 4,373 10,515 9,515 10,525 9,525 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6610 - DEPRECIATION 500,774 535,769 575,256 550,000 0 575,000 575,000 600,000 600,000 6601 - TOTAL DEPRECIATION 500,774 535,769 575,256 550,000 0 575,000 575,000 600,000 600,000 6600 - TOTAL DEPRECIATION 500,774 535,769 575,256 550,000 0 575,000 575,000 600,000 600,000 6710 - CAPITAL OUTLAY-LAND 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 258,800 258,800 238,200 238,200 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 10,816 20,001 0 783,000 924 1,064,000 1,068,000 2,022,000 1,222,000 6701 - TOTAL CAPITAL OUTLAY 10,816 20,001 0 783,000 924 1,322,800 1,326,800 2,260,200 1,460,200 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 10,816 20,001 0 783,000 924 1,322,800 1,326,800 2,260,200 1,460,200 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 6810 - CONSTRUCTION IN PROGRESS 0 1,356 0 0 6815 - EASEMENT/CONDEMNATION 0 0 0 8,501 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 8,501 6801 - TOTAL CONSTRUCTION COSTS 0 1,356 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 8,501 6800 - TOTAL CONSTRUCTION COSTS 0 1,356 0 0 6910 - BOND PRINCIPAL 0 0 0 160,000 0 165,000 165,000 165,000 165,000 6901 - TOTAL DEBT SERVICE 0 0 0 160,000 0 165,000 165,000 165,000 165,000 6900 - TOTAL DEBT SERVICE 0 0 0 160,000 0 165,000 165,000 165,000 165,000 7015 - DEBT SERVICE-INTEREST 58,135 68,331 80,981 49,480 24,741 46,280 46,280 42,650 42,650 7020 - BOND PAYING AGENT FEES 495 0 0 0 7001 - TOTAL INTEREST AND FISCAL FEES 58,630 68,331 80,981 49,480 24,741 46,280 46,280 42,650 42,650 7000 - TOTAL INTEREST AND FISCAL FEES 58,630 68,331 80,981 49,480 24,741 46,280 46,280 42,650 42,650 7110 - TRANSFER TO OTHER FUNDS 0 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 114,109 55,000 0 0 7125 - ADMINI CHARGE TO OTHER FUNDS 300,000 315,500 300,000 339,660 169,830 348,000 348,000 360,000 360,000 7101 - TOTAL TRANSFERS 300,000 315,500 300,000 339,660 169,830 348,000 348,000 360,000 360,000 7101 - TOTAL TRANSFERS 114,109 55,000 0 0 7100 - TOTAL TRANSFERS 300,000 315,500 300,000 339,660 169,830 348,000 348,000 360,000 360,000 7100 - TOTAL TRANSFERS 114,109 55,000 0 0 1,368,851 1,496,381 1,463,538 2,633,073 433,961 3,319,844 3,301,960 4,206,021 3,350,795 382 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4150 Grants - Other Govt Units - - 80,000 4918 Storm Drainage Charges 1,539,000 1,580,000 1,710,000 1,710,000 1,796,000 1,796,000 1,976,000 1,976,000 5010 Investment Interest 32,000 32,000 32,000 32,000 33,000 33,000 34,000 34,000 5399 Other Misc Revenue 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 1,576,000 1,617,000 1,747,000 1,827,000 1,834,000 1,834,000 2,015,000 2,015,000 SALARIES 6110 Regular Employees 119,040 122,515 105,000 161,000 188,355 187,720 195,315 200,030 Includes 25% GIS Tech & 50% NR Tech Add employee in 2016 64,325 65,930 6113 Overtime - Reg - 6,000 9,000 20,000 20,000 21,000 21,000 6123 Salaries - Other 2,975 3,050 3,140 3,140 6,360 7,595 5,305 6,695 6138 Medicare 1,770 1,820 1,870 1,870 3,110 3,120 3,215 3,300 6139 FICA 7,565 7,785 7,980 7,980 13,310 13,350 13,740 14,120 6141 Pension - PERA 9,150 9,420 9,655 9,655 16,100 16,150 16,620 17,080 6142 Worker's Compensation 2,285 2,480 2,490 249 8,675 10,095 9,220 11,125 6144 Long-Term Disability Insurance 335 345 355 355 535 535 550 570 6145 Hospital & Life Insurance 24,000 25,200 24,600 24,600 28,800 25,800 30,180 27,000 Position Changes Total 167,120 236,940 227,020 217,849 285,245 284,365 295,145 300,920 6211 SMALL TOOLS & EQUIPMENT Small tools for water quality & Rain Barrels 850 870 870 200 300 300 890 890 Replace Ice Auger Unit 675 - - 480 - - - - Mud Mats - 2,000 3,000 2,150 - - - - Adobe X (1 seat)- - 220 220 - - - - Sand nozzle and sled - - 5,400 5,400 - - - - iPads for field staff (2)2,400 2,400 - - Total 3,125 5,745 9,490 8,450 2,700 2,700 890 890 6214 CHEMICALS Alum - 1,500 900 950 950 Barley Straw 620 630 200 350 400 400 450 450 Total 620 2,130 1,100 350 1,350 1,350 450 450 6215 EQUIPMENT - PARTS Pumps Seals, Impellers, Valves, etc.8,150 8,300 8,500 8,500 8,700 8,700 9,000 9,000 Air Relief Valve Parts 820 840 860 860 880 880 900 900 Sweeper Parts - transfer from Streets - - - - 12,000 12,000 13,000 13,000 Sweeper Brooms - transfer from Streets - - 9,400 9,000 9,000 9,000 9,000 9,000 Total 12,970 9,140 18,760 18,360 30,580 30,580 31,900 31,900 6229 GENERAL SUPPLIES Catch Basin Castings, Mortar, Rings, Grates 4,000 4,080 6,123 6,123 8,232 8,232 4,000 4,000 Safety Equip - PPE - - 160 160 178 178 180 180 Pond outlet debris fence - - 1,135 1,135 1,566 1,566 2,000 2,000 Chimney Patch, RipRap, Matting - - 3,627 3,627 3,718 3,718 4,200 4,200 Water Quality General Supplies 350 350 628 500 796 796 1,000 1,000 Total 4,350 4,430 11,673 11,545 14,490 14,490 11,380 11,380 6235 CONSULTANT SERVICES Hearing Test, Respirator fit test, Drug, Hep B - - 85 85 90 90 95 95 Drainage Modeling /TMDL Assistance 10,500 10,500 12,000 28,000 12,300 12,300 12,000 12,000 MN Stormwater Coalition 1,285 1,310 1,000 1,835 1,835 1,835 1,900 1,900 MS4/Surface Water Mgmt Plan Update (2 yrs)15,000 75,000 145,000 120,000 100,000 100,000 Blackdog WMO Annual Dues 14,300 14,590 14,750 14,750 15,000 15,000 15,000 15,000 Water Quality Analysis & Testing 8,600 8,800 9,500 9,500 9,700 9,700 9,800 9,800 Pond Debris Testing - - 800 800 853 850 900 900 Cedar Knolls Storm Lift Easement Acquisition 25,000 25,000 Cartegraph OMS On-line Conversion 10,000 10,000 Total 49,685 110,200 183,135 174,970 174,778 174,775 39,695 39,695 6239 PRINTING/PUBLISHING Educational Mtls for MS4/Blue Thumb 900 900 900 500 700 700 700 700 Educational Mtls for TMDL Requirement 700 700 700 700 700 700 750 750 Total 1,600 1,600 1,600 1,200 1,400 1,400 1,450 1,450 6240 C. SERVICE/GARBAGE REMOVAL Sump Catch Basin Matl Disposal 5,000 5,100 6,000 6,000 6,000 6,000 6,500 6,500 Pond Debris Disposal - - 4,000 2,000 4,126 4,125 4,126 4,125 Total 5,000 5,100 10,000 8,000 10,126 10,125 10,626 10,625 6249 OTHER CONTRACTUAL SERVICES Lake WQ / TMDL Projects >Alimagnet Projects (Per JPA Burnsville)9,500 9,500 9,500 9,500 9,700 9,700 9,900 9,900 >Keller Lake Projects (Per JPA Burnsville)8,500 8,500 8,500 15,000 8,700 8,700 9,000 9,000 >LacLavon Projects (Per JPA Burnsville)5,500 5,500 5,500 5,500 5,600 5,600 5,700 5,700 >Water Quality CAMP Program 2,600 2,600 2,600 2,600 2,700 2,700 2,800 2,800 >Raingarden Workshop (w/SWCD)700 700 700 700 700 700 750 750 >Blue Thumb Annual Dues 510 520 520 - - - - >Rain Garden/Shoreline Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Watershed Partners Annual Dues 750 750 800 800 >Wetland Health Eval. Program 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 > BMP Maintenance 10,000 10,000 12,500 12,500 >Iron Inhanced Sand Filter Maintenance - 2,000 2,000 3,000 3,500 3,500 5,000 5,000 6249 OTHER CONTRACTUAL SERVICES CONT. Long/Farquar TMDL Implement - - - - - >Fish Stocking 2,000 1,000 1,000 1,000 1,000 1,000 1,200 1,200 >Fish Removal 8,000 - 8,000 8,000 - - 8,000 8,000 >Farquar Weed Harvesting 15,000 15,000 16,000 16,000 16,400 16,400 16,400 16,400 >Alum Treatment P12 and P170 16,000 3,000 3,000 3,000 >Long Lake Weed Management - 10,000 3,000 5,000 3,000 3,000 5,000 5,000 Lac Lavon & Scout Lakes - - - - - >WQ Monitoring 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 >Scout Lake Management Projects 10,000 2,500 2,500 2,500 2,500 Storm System Operations - - - - - >Alarm Storm L.S. Monitoring 410 420 - 800 800 800 820 820 >Sump CB Cleaning Contract Work 10,000 50,000 50,000 82,000 82,000 82,000 90,000 90,000 >Cartegraph Maintenance Fee 2,075 2,120 2,120 2,120 - - - - >Aerial Photos/Pictometry Dakota County JPA 800 800 800 800 800 800 900 900 Farquar Storm Lift Rehab Design & Inspect - 40,000 40,000 - 40,000 20,000 60,000 - Total 95,905 129,360 164,740 174,520 197,650 177,650 240,770 180,770 383 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6255 UTILITIES - ELECTRIC Lift Stations-Storm 12,000 12,000 57,000 61,000 62,000 62,000 64,000 64,000 Birger Pond - Elect. & Maint. w/Rsmt 800 800 800 800 800 800 800 800 Total 12,800 12,800 57,800 61,800 62,800 62,800 64,800 64,800 6265 REPAIRS - EQUIPMENT Lift Stations 12,240 12,500 13,000 13,000 13,325 13,325 14,000 14,000 Electric Maintenance & Repair/TEGG 8,150 8,300 8,500 8,500 8,700 8,700 9,000 9,000 Pump Inspection 1,125 1,150 1,250 1,250 1,300 1,300 1,500 1,500 Lake Aeration Equipment 500 525 600 600 - - - - Total 22,015 22,475 23,350 23,350 23,325 23,325 24,500 24,500 6269 REPAIRS - OTHER Repair Storm Sewer Pipes and Structures 10,200 25,400 10,600 10,600 10,900 10,900 12,000 12,000 Catch Basin Casting Repairs 15,300 15,600 15,800 15,800 16,000 16,000 16,500 16,500 Conduit replacement Cobblestone & Hannover 4,000 4,000 NPDES/BMP Maintenance Projects 3,000 3,000 3,000 5,000 5,000 5,000 5,000 Total 30,500 44,000 29,400 29,400 35,900 35,900 33,500 33,500 6275 SCHOOL/CONF/EXP - LOCAL Wetland Training 255 255 255 400 300 300 450 450 GIS Education - - 500 150 1,000 1,000 1,000 1,000 ESRI Confernce - Duluth - - 650 1,000 1,000 1,000 1,000 1,000 MPWA Spring Conference - Director - - 300 300 310 310 310 310 MECA Conference 200 200 300 400 400 400 800 800 Water Resources Conf 255 260 260 275 275 275 300 300 Erosion Control Training 325 325 400 450 500 500 550 550 Total 1,035 1,040 2,665 2,975 3,785 3,785 4,410 4,410 6277 MILEAGE / AUTO Mileage 100 100 100 100 120 120 130 130 Total 100 100 100 100 120 120 130 130 6280 DUES & SUBSCRIPTIONS Cartegraph Support & Hosting 7,000 7,000 7,000 7,000 Total - - - - 7,000 7,000 7,000 7,000 6281 UNIFORM /CLOTHNG ALLOWANCE Uniforms - 600 1,000 900 1,000 1,000 1,000 1,000 Total - 600 1,000 900 1,000 1,000 1,000 1,000 6310 RENTAL EXPENSE Rentals - - 800 1,800 2,000 1,000 2,000 1,000 Home & Garden Expo Booth (split with Nat.Res.)- - 300 315 315 315 325 325 Total - - 1,100 2,115 2,315 1,315 2,325 1,325 6311 INSURANCE Insurance 6,300 6,600 6,800 6,800 7,000 7,000 7,000 7,000 Total 6,300 6,600 6,800 6,800 7,000 7,000 7,000 7,000 6399 OTHER CHARGES Water Quality Permits (aquatic weed removal)1,200 1,200 1,200 500 1,200 1,200 1,200 1,200 Total 1,200 1,200 1,200 500 1,200 1,200 1,200 1,200 6610 DEPRECIATION Depreciation 475,000 500,000 550,000 575,000 575,000 575,000 600,000 600,000 Total 475,000 500,000 550,000 575,000 575,000 575,000 600,000 600,000 6730 CAPITAL OUTLAY - VEHICLES Replace Elgin Street Sweeper 324 (Trade in - $15,000)195,000 - - 235,000 235,000 Gap Vax Replacement 401 Split 5365/5505 - - - - 215,000 215,000 Replace Pick-up No. 603 - - - - 23,800 23,800 - - Replace Vehicle No. 604 23,200 23,200 Total 195,000 34,500 - - 258,800 258,800 238,200 238,200 6735 CAPITAL OUTLAY - OTHER IMP Easement Acquisition 50,000 15,000 50,000 - 50,000 50,000 50,000 50,000 Sediment Removal from Exist. Storm Ponds 30,000 45,000 80,000 30,000 85,000 85,000 90,000 90,000 Scout Lake Aerator (add electrical panel 2018)7,000 - 10,000 5,000 6,000 6,000 Holyoke Neighborhood Flood Mitigation - - 20,000 Liquor Store #3 BMP Improvements (move to Liquor Fund)3,000 3,000 - Hayes Community Center Parking Lot BMP's 40,000 40,000 Alimagnet Install Weed/Leaf Device Split $ w/Burnsville 30,000 30,000 Portable Message Board Replacement (5365/5505)13,000 - Briar Oaks Improvements from Apartments, hill, water quaility 70,000 70,000 Hunters Wood add SCADA 30,000 30,000 Apple Valley High School storm main improvements 150,000 150,000 General Stormwater Improvements 100,000 100,000 100,000 100,000 100,000 100,000 Farquar Storm Lift Lining (Temp repairs in '18, project in '20)- 20,000 800,000 - Street & Utility Reconstruction: Annual Street Improvement Project 395,000 480,000 450,000 445,000 2019 Street & Utility Recon (Surrey No. & So.)420,000 420,000 2019 Street & Utility Recon (AV 11th)532,000 532,000 2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)525,000 525,000 - - 2018 Street & Utility Recon (AV 12th)32,000 32,000 - - Total 175,500 620,000 783,000 640,000 1,064,000 1,068,000 2,022,000 1,222,000 6910 BOND PRINCIPAL Principal 150,000 155,000 160,000 160,000 165,000 165,000 165,000 165,000 Total 150,000 155,000 160,000 160,000 165,000 165,000 165,000 165,000 7015 BOND INTEREST Interest 55,580 52,600 49,480 49,480 46,280 46,280 42,650 42,650 Total 55,580 52,600 49,480 49,480 46,280 46,280 42,650 42,650 7125 ADMIN FEE TO OTHER FUNDS General Fund 315,500 332,500 339,660 339,660 348,000 348,000 360,000 360,000 Total 315,500 332,500 339,660 339,660 348,000 348,000 360,000 360,000 TOTAL EXPENSES 1,780,905$ 2,288,060$ 2,633,073$ 2,507,324$ 3,319,844$ 3,301,960$ 4,206,021$ 3,350,795$ LESS CAPITAL OUTLAY (370,500)$ (654,500)$ (783,000)$ (640,000)$ (1,322,800)$ (1,326,800)$ (2,260,200)$ (1,460,200)$ Total Exp without Capital Outlay 1,410,405$ 1,633,560$ 1,850,073$ 1,867,324$ 1,997,044$ 1,975,160$ 1,945,821$ 1,890,595$ 384 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5800 62 5805 STREET LIGHT UTILITY Public Works DESCRIPTION OF ACTIVITY The Street Light Utility provides funding for the operation and maintenance of the street lights located throughout the City of Apple Valley. Approximately 3,470 street lights are located within the City. Dakota Electric Association maintains approximately 3,330 lights under a fixed rate program and the City owns and maintains approximately 305 lights along Cedar Avenue, Founders/153rd Street and Gaslight Drive. The street light system will continue to expand with future construction of the City’s street system. MAJOR OBJECTIVES FOR 2018 The major objective for 2018 within this business unit includes replacement of aging street lights along County Road 42 from Flagstaff Avenue to Garden View Drive and continued replacement of old HPS (High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting Diode) lights. MAJOR OBJECTIVES FOR 2019 The major objective for 2019 within this business unit includes continued replacement of old HPS (High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting Diode) lights. This will be coordinated within the annual Street Improvement Program. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Number of DEA Street Lights 3,225 3167 3303 3330 3345 3345 Number of City Street Lights 255 271 302 305 307 307 Regular Status Personnel Schedule – FTE’s Adopted Adopted Proposed Proposed Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None 385 Summary Budget Street Light Utility - 5800, Dept 62 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Utility Charges 465,584 483,680 500,877 482,000 494,500 502,000 505,000 Grants - - - - - - Other Revenue - - - - - - Investment Earnings 390 1,152 1,239 - 1,000 1,000 1,000 465,974 484,832 502,116 482,000 495,500 503,000 506,000 Expenditures: Salaries and Wages - 2,912 1,755 - 16,194 5,000 6,000 Emp. Benefits - 434 269 - - - - Supplies - 48 12,785 8,000 8,180 8,385 8,635 Contractual Serv.13,027 16,244 25,444 27,000 27,763 37,475 28,355 Utilities 558 513 674 - - 2,000 2,100 Utilities for Resale 409,186 419,192 388,811 448,000 441,000 420,000 430,000 Repairs & Maint.- - - - - - - Training/Travel/Dues - - - - - 7,000 7,000 Other Exp.1,900 7,300 7,704 7,700 7,893 8,090 8,330 Capital outlay - - - - - 14,000 15,000 Admin fee to Gen. Fund - - - - - - - Transfer to Sewer Fund - - - - - - - Total 424,671 446,643 437,442 490,700 501,030 501,950 505,420 2018 Capital Outlay County Road 42 Street Light Replacement: Project initiated in 2014, with 2018 final completion. Activity accounted for in the Electric Franchise Fee Fund. Develop plan to establish a phased conversion of street lights to LED over the next 10 years. Activity accounted for in the Electric Franchise Fee Fund. 2019 Capital Outlay Begin phased LED street light conversion. 386 City of Apple Valley Department Expense Summary Budget Years (2018-2019) STREET LIGHT UTILITY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 30 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 2,882 1,755 16,194 265 5,000 5,000 6,000 6,000 6105 - SALARIES AND WAGES 2,912 1,755 16,194 265 5,000 5,000 6,000 6,000 6138 - MEDICARE 41 26 4 6139 - FICA 175 111 17 6141 - PENSIONS-PERA 218 132 20 6125 - EMPLOYEE BENEFITS 434 269 40 6100 - TOTAL PERSONNEL SERVICES 3,346 2,024 16,194 305 5,000 5,000 6,000 6,000 6215 - EQUIPMENT-PARTS 0 48 12,785 8,180 0 8,385 8,385 8,636 8,635 6205 - SUPPLIES 0 48 12,785 8,180 0 8,385 8,385 8,636 8,635 6235 - CONSULTANT SERVICES 0 0 0 0 0 6237 - TELEPHONE/PAGERS 593 914 1,604 248 2,627 2,625 2,706 2,700 6249 - OTHER CONTRACTUAL SERVICES 12,434 15,330 23,840 27,763 7,593 34,850 34,850 25,661 25,655 6230 - CONTRACTUAL SERVICES 13,027 16,244 25,444 27,763 7,841 37,477 37,475 28,367 28,355 6255 - UTILITIES-ELECTRIC 558 513 674 0 849 2,000 2,000 2,100 2,100 6250 - UTILITIES 558 513 674 0 849 2,000 2,000 2,100 2,100 6260 - REPAIRS AND MAINTENA 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 0 7,000 7,000 7,000 7,000 6270 - TRNG/TRAVL/DUES/UNIF 0 7,000 7,000 7,000 7,000 6200 - TOTAL OPERATING COSTS 13,585 16,804 38,902 35,943 8,691 54,862 54,860 46,103 46,090 6311 - INSURANCE-PROPERTY/LIABILITY 1,900 7,300 7,704 7,893 3,947 8,090 8,090 8,333 8,330 6301 - OTHER EXPENDITURES 1,900 7,300 7,704 7,893 3,947 8,090 8,090 8,333 8,330 6300 - TOTAL OTHER EXPENDITURES 1,900 7,300 7,704 7,893 3,947 8,090 8,090 8,333 8,330 6545 - NON-TAXABLE MISC FOR RESALE 409,186 419,192 388,811 441,000 212,074 462,000 420,000 462,000 430,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 409,186 419,192 388,811 441,000 212,074 462,000 420,000 462,000 430,000 6500 - TOTAL EXPENDITURES 409,186 419,192 388,811 441,000 212,074 462,000 420,000 462,000 430,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 0 10,000 14,000 12,000 15,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 10,000 14,000 12,000 15,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 10,000 14,000 12,000 15,000 424,672 446,643 437,440 501,030 225,017 539,952 501,950 534,436 505,420 387 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 62: STREET LIGHT UTILITY - 5805 (5801 Revenue, 5805 Expenses) Public Works Department COMPANY 5800: STREET LIGHT UTILITY JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTION PROP RECOMMEND PROP RECOMMEND 4919 REVENUE Street Light Utility Charges 468,000$ 482,000 494,050 494,050 494,050 501,000 494,050 505,000 Interest Revenue - 1,000 1,000 1,000 1,000 Total 468,000 482,000 494,050 494,050 495,050 502,000 495,050 506,000 6113 Overtime - Reg (Street Light Survey 3x Annually)- - 16,194 3,000 5,000 5,000 6,000 6,000 Total - - 16,194 3,000 5,000 5,000 6,000 6,000 6211 Small Tools & Equipment Total - - - 6215 EQUIPMENT - PARTS Light Bollards Founders Ln-Damaged Equip 3,500 3,500 3,580 3,580 3,670 3,670 3,780 3,780 City Owned Street Lights - Damaged Equip 4,500 4,500 4,600 4,600 4,715 4,715 4,855 4,855 Total 8,000 8,000 8,180 8,180 8,385 8,385 8,635 8,635 6235 CONSULTANT SERVICES Total 5,000 - - - - - - - 6237 TELEPHONE / PAGERS Gopher State One Call Locates City-owned 2,500 2,500 2,563 1,000 2,627 2,625 2,704 2,700 2,500 2,500 2,563 1,000 2,627 2,625 2,704 2,700 6249 OTHER CONTRACTUAL SERVICES Electric Locating Service 8,000 8,000 15,000 14,000 14,500 14,500 15,000 15,000 Electrician - Repair Damaged City-owned Lights 5,000 5,000 3,500 3,500 3,550 3,550 3,657 3,655 Cedar Ave Street Light Maint Contract 11,500 11,500 6,700 6,700 6,800 6,800 7,004 7,000 Cartegraph Conversion to On-line - - - 10,000 10,000 Re-Paint Ring Route Lighting 14,000 14,000 15,000 15,000 Total 24,500 24,500 25,200 24,200 48,850 48,850 40,661 40,655 6255 UTILITIES - ELECTRIC Electric for Traffic Signals - City + County - - 2,000 2,000 2,000 2,100 2,100 Total - - - 2,000 2,000 2,000 2,100 2,100 6280 DUES & SUBSCRIPTIONS Cartegraph On-line Licenses - - - 7,000 7,000 7,000 7,000 Total - - - - 7,000 7,000 7,000 7,000 6311 INSURANCE Street Lights (from 5305)7,300 7,700 7,893 7,893 8,090 8,090 8,333 8,330 Total 7,300 7,700 7,893 7,893 8,090 8,090 8,333 8,330 6545 NON-TAXABLE MISC FOR RESALE Street Light Electric Charges 435,000 448,000 441,000 420,000 462,000 420,000 462,000 430,000 Total 435,000 448,000 441,000 420,000 462,000 420,000 462,000 430,000 TOTAL EXPENSES 482,300$ 490,700$ 501,030$ 466,273$ 543,952$ 501,950$ 537,433$ 505,420$ REVENUE 468,000$ 482,000$ 494,050$ 494,050$ 495,050$ 502,000$ 495,050$ 506,000$ 388 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5600 60 5605 CEMETERY Public Works DESCRIPTION OF ACTIVITY The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued operation and general upkeep of the property. Lebanon Cemetery has space for an additional 8,000 burials based on existing vacant land and plans for minor expansion of three acres along Embry Path to provide a main entrance removed from the County Road system. SERVICE CATEGORIES Management and operations of the Lebanon Cemetery is provided by Public Works Department staff using city-owned equipment and contractual services from private companies. The following services are provided within this division. 1. Cemetery Management and Lot Sales Provide sales of cemetery lots and cremation niches Assist customers with interment service arrangements Manage interment records in accordance with State requirements and industry standards 2. Interment Services Provide interments within columbarium structures and cremation boulders Excavate traditional graves through contract with a private excavation contractor Excavate cremation graves by City staff using city-owned equipment Restore lawn turf for interment sites 3. Maintenance of Grounds Provide turf mowing and trimming through contract with a commercial lawn maintenance company Repair and maintain lawn sod, trees and landscaping throughout the cemetery grounds Repair and maintain internal driveways, parking lots, boundary fence, entrance monuments, street lights, irrigation, and plow snow during the winter season 389 MAJOR OBJECTIVES FOR 2018 and 2019 The acquisition of an additional three acres in 2013 established the final easterly boundary of the cemetery site. In 2017, Embry Path was extended north to County Road 42 allowing access to the easterly boundary of the cemetery property and providing traffic access to 155th Street, the location of a proposed future traffic signal at Pilot Knob Road. In 2018, the construction and paving of the interior road from the east entrance is planned. In addition, an extension of the existing fence and brick pillars along Embry Path and Pilot Knob Road are proposed with a coated chain link fence planned along the southern property line. Tree installations bordering the new fence and interior roadway are planned to enhance the visual aesthetics of the cemetery. In 2019, planned improvements to the existing interior roadway include widening radiuses, curb and gutter installation and creating a maintenance staging area near the west entrance. To accommodate the growing need for cremation internments a fourth columbarium is planned to be installed. As the cemetery expands, the addition of a paved pathway is planned from east to west through the center section of the cemetery, along with construction of an off-site burial structure at the south end of the existing parking area. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2014 2015 2016 2017 2018 2019 Lot / Niche Sales – Resident 37 53 42 58 65 65 Lot / Niche Sales – Non Resident 20 16 33 25 30 30 Lot / Niche Sales Total 57 69 75 80 85 85 Number of Burials 34 50 46 60 65 65 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2014 2015 2016 2017 2018 2019 None 390 Summary Budget Department 60 Cemetery 2014 2015 2016 2016 2017 2018 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Sales 103,863 132,155 160,491 125,850 128,995 130,030 170,400 Other Revenues 265 150 225 2,000 2,050 2,050 2,050 Investment Earnings 19,433 10,666 9,613 9,000 11,000 8,000 8,000 123,561 142,971 170,329 136,850 142,045 140,080 180,450 Expenditures: Salaries & Wages 2,487 2,314 2,319 6,250 3,500 2,700 2,700 Emp. Benefits 458 449 449 978 1,003 615 625 Supplies 9,119 2,163 8,460 6,740 12,009 12,775 7,770 Contractual Serv.11,805 17,218 22,748 28,650 34,130 49,360 30,080 Utilities 1,596 1,434 1,284 2,150 2,204 2,345 2,290 Repairs & Maint.218 - 1,220 1,251 1,280 400 Training/Travel/Dues 964 1,314 781 1,285 1,318 8,515 8,550 Other Exp.6,153 4,910 5,684 7,950 9,819 11,930 12,190 Depreciation 19,064 19,064 19,064 19,000 19,475 19,475 19,475 Capital Outlay - - 130,000 185,000 400,500 325,000 Total 51,646 49,084 60,789 204,223 269,709 509,495 409,080 2018 Capital Outlay: Fence $200,000 Replat $ 16,000 Internal Road Paving $175,000 Install Trees $ 9,500 $ 400,500 2019 Capital Outlay: Columbarium $ 50,000 Covered Burial Structure $ 50,000 Driveway Paving & Internal Pathway $220,000 Security Cameras $ 5,000 $325,000 391 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CEMETERY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 55 0 249 0 6113 - OVERTIME-REGULAR EMPLOYEES 2,432 2,314 2,070 3,500 1,764 2,700 2,700 2,700 2,700 6105 - SALARIES AND WAGES 2,487 2,314 2,319 3,500 1,764 2,700 2,700 2,700 2,700 6138 - MEDICARE 35 33 33 94 25 40 40 40 40 6139 - FICA 148 141 141 400 107 165 165 165 165 6141 - PENSIONS-PERA 180 174 174 472 132 205 205 205 205 6142 - WORKERS COMPENSATION 96 102 101 37 81 205 205 215 215 6125 - EMPLOYEE BENEFITS 458 449 449 1,003 345 615 615 625 625 6100 - TOTAL PERSONNEL SERVICES 2,945 2,763 2,768 4,503 2,109 3,315 3,315 3,325 3,325 6210 - OFFICE SUPPLIES 68 110 25 0 6211 - SMALL TOOLS & EQUIPMENT 6,835 511 2,521 6,978 2,820 7,636 7,635 1,981 1,980 6229 - GENERAL SUPPLIES 2,216 1,543 5,914 5,031 2,103 5,144 5,140 5,283 5,790 6205 - SUPPLIES 9,119 2,163 8,460 12,009 4,923 12,780 12,775 7,264 7,770 6205 - SUPPLIES 0 0 0 0 6231 - LEGAL SERVICES 0 0 0 256 0 150 150 150 150 6235 - CONSULTANT SERVICES 0 0 211 4,000 7,670 15,000 15,000 4,223 4,220 6239 - PRINTING 0 40 0 205 0 210 210 210 210 6249 - OTHER CONTRACTUAL SERVICES 11,805 17,178 22,537 29,669 5,447 34,000 34,000 25,500 25,500 6230 - CONTRACTUAL SERVICES 11,805 17,218 22,748 34,130 13,117 49,360 49,360 30,083 30,080 6230 - CONTRACTUAL SERVICES 0 0 0 0 6255 - UTILITIES-ELECTRIC 797 840 909 1,051 511 1,166 1,165 1,070 1,070 6257 - UTILITIES-PROPANE/WATER/SEWER 799 594 375 1,153 109 1,182 1,180 1,221 1,220 6250 - UTILITIES 1,596 1,434 1,284 2,204 620 2,348 2,345 2,291 2,290 6265 - REPAIRS-EQUIPMENT 0 218 0 1,251 0 1,282 1,280 401 400 6260 - REPAIRS AND MAINTENA 0 218 0 1,251 0 1,282 1,280 401 400 6276 - SCHOOLS/CONFERENCES/EXP OTHER 819 1,063 510 923 0 1,100 1,100 1,120 1,120 6277 - MILEAGE/AUTO ALLOWANCE 5 0 0 251 0 257 255 265 260 6280 - DUES & SUBSCRIPTIONS 141 251 160 144 0 7,160 7,160 7,170 7,170 6281 - UNIFORM/CLOTHING ALLOWANCE 112 0 6270 - TRNG/TRAVL/DUES/UNIF 964 1,314 781 1,318 0 8,517 8,515 8,555 8,550 6200 - TOTAL OPERATING COSTS 23,484 22,347 33,273 50,912 18,660 74,287 74,275 48,594 49,090 6200 - TOTAL OPERATING COSTS 0 0 0 0 6312 - TAXES/SPECIAL ASSESSMENTS 1,732 1,670 1,673 1,670 1,547 1,670 1,670 1,720 1,720 6324 - CREMATION VAULTS 910 0 1,744 1,025 1,580 2,600 2,600 2,800 2,800 6325 - COLUMBARIUM 3,511 3,265 2,270 4,459 3,276 3,860 3,860 3,870 3,870 6326 - CREMATION BOULDER 0 0 0 2,665 211 2,600 2,600 2,600 2,600 6333 - GENERAL-CASH DISCOUNTS -1 -25 -2 -36 6351 - VISA/BANK CHARGES 583 1,200 1,200 1,200 1,200 6301 - OTHER EXPENDITURES 6,153 4,910 5,684 9,819 7,159 11,930 11,930 12,190 12,190 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 6,153 4,910 5,684 9,819 7,159 11,930 11,930 12,190 12,190 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6610 - DEPRECIATION 19,064 19,064 19,064 19,475 9,456 19,475 19,475 19,475 19,475 6601 - TOTAL DEPRECIATION 19,064 19,064 19,064 19,475 9,456 19,475 19,475 19,475 19,475 6600 - TOTAL DEPRECIATION 19,064 19,064 19,064 19,475 9,456 19,475 19,475 19,475 19,475 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 185,000 22,561 400,500 400,500 325,000 325,000 392 City of Apple Valley Department Expense Summary Budget Years (2018-2019) CEMETERY Object Account 2014 Actual 2015 Actual 2016 Actual 2017 Council Adopted Original Budget 06/30/17 YTD Actual 2018 Dept Proposed 2018 Admin Recommend 2019 Dept Proposed 2019 Admin Recommend 6701 - TOTAL CAPITAL OUTLAY 0 0 0 185,000 22,561 400,500 400,500 325,000 325,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 185,000 22,561 400,500 400,500 325,000 325,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 7101 - TOTAL TRANSFERS 0 0 0 0 7100 - TOTAL TRANSFERS 0 0 0 0 51,647 49,084 60,789 269,709 59,945 509,507 509,495 408,584 409,080 393 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4610 Lot Sales 89,700 91,000 93,275 100,000 110,000 110,000 120,000 120,000 4612 Grave/urn Digging 28,500 29,000 29,725 35,000 37,500 37,500 40,000 40,000 4613 Monument/Marker Locating 2,450 2,500 2,565 3,500 3,750 3,750 4,000 4,000 4614 Cremation Vaults 1,225 1,250 1,280 2,000 2,200 2,200 2,400 2,400 4615 Holiday/Weekend Fee 2,050 2,100 2,150 3,500 3,750 3,750 4,000 4,000 5010 Investment Interest 9,000 9,000 11,000 11,000 8,000 8,000 8,240 8,240 5399 Other Misc Revenue 2,000 2,000 2,050 2,050 2,050 2,050 2,112 2,112 Total 134,925 136,850 142,045 157,050 167,250 167,250 180,752 180,752 SALARIES 6110 Regular Employees - 6113 Overtime - Regular 6,120 6,250 3,500 3,000 2,700 2,700 2,700 2,700 6114 Overtime - Temp - - - - - 6123 Salaries - Other - - - - - 6138 Medicare 90 92 94 40 40 40 40 6139 FICA 380 390 400 165 165 165 165 6141 Pension - PERA 450 460 472 205 205 205 205 6142 Worker's Compensation 35 36 37 205 205 215 215 6144 Long-term Disability Insurance - - - - - 6145 Hospital & Life Insurance - - - - - Total 7,075 7,228 4,502 3,000 3,315 3,315 3,325 3,325 6211 SMALL TOOL & EQUIPMENT Hand Tools 310 320 328 300 336 335 346 345 Metal Detector - Monument Locator 400 - - 1,150 1,150 1,185 1,185 Ground Thawing Equip - Replacement - - - 6,150 6,150 Trimmer 200 200 Backpack Blower 250 250 Snow Blower - - 650 650 - - - - Mud Mats - 2,000 6,000 5,900 - - - - Total 710 2,320 6,978 6,850 7,636 7,635 1,981 1,980 6229 GENERAL SUPPLIES Tree/Shrub/Annual Flower Replacement 1,830 1,860 1,907 1,907 1,954 1,955 2,013 2,015 Pulverized Dirt 460 470 482 482 494 495 509 510 Seed 510 520 533 533 546 545 563 560 Flags, Carpet, Wood, etc. 1,020 1,020 1,046 1,046 1,072 1,070 1,104 1,100 Hydroseed Supplies 550 550 564 564 578 575 595 590 Temporary Name Plates 500 500 Lot Markers 500 500 500 500 - 515 Total 4,370 4,420 5,031 5,031 5,144 5,140 5,283 5,790 6231 LEGAL SERVICES Legal Services Fees 250 250 256 150 150 150 150 150 Total 250 250 256 150 150 150 150 150 6235 CONSULTANT SERVICES General Engineering & Surveying (New area) 800 850 4,000 4,000 15,000 15,000 4,223 4,220 Total 800 850 4,000 4,000 15,000 15,000 4,223 4,220 6239 PRINTING/PUBLISHING News Ads, Brochures, Deeds, etc.200 200 205 100 210 210 210 210 Total 200 200 205 100 210 210 210 210 6249 OTHER CONTRACTUAL SERVICES Grave Excavation 12,500 12,750 13,069 11,000 11,000 11,000 11,500 11,500 Cartegraph Maintenance Fee 585 600 600 600 - - Cartegraph Conversion to On-line 10,000 10,000 Lawn Service 13,500 14,000 16,000 12,000 13,000 13,000 14,000 14,000 Total 26,585 27,350 29,669 23,600 34,000 34,000 25,500 25,500 6255 UTILITIES - ELECTRIC Lighting 895 915 938 1,000 1,050 1,050 1,070 1,070 Irrigation 105 110 113 50 116 115 119 115 Total 1,000 1,025 1,051 1,000 1,166 1,165 1,070 1,070 6257 UTILITIES - OTHER LP for Thawing Ground 200 205 210 200 215 215 221 220 Water for Irrigation 900 920 943 400 967 965 1,000 1,000 Total 1,100 1,125 1,153 600 1,182 1,180 1,221 1,220 6265 REPAIRS - EQUIPMENT Fencing, Misc.360 370 379 - 389 390 401 400 Parking Lot Lights 825 850 871 300 893 890 920 915 Total 1,185 1,220 1,251 300 1,282 1,280 401 400 6276 SCHOOL/CONF/EXP - OTHER MAC Conference 880 900 923 923 1,100 1,100 1,120 1,120 Total 880 900 923 923 1,100 1,100 1,120 1,120 6277 MILEAGE/AUTO ALLOWANCE MAC Conference 200 200 205 205 210 210 216 215 Other 45 45 46 46 47 45 48 45 Total 245 245 251 251 257 255 265 260 6280 DUES & SUBSCRIPTIONS MN Association of Cemeteries 135 140 144 160 160 160 170 170 Cartegraph On-line Licenses - - - 7,000 7,000 7,000 7,000 394 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total 135 140 144 160 7,160 7,160 7,170 7,170 6312 SPECIAL ASSESSMENTS special assessments on the land purchased 1,670 1,670 1,670 1,670 1,720 1,720 Total - - 1,670 1,670 1,670 1,670 1,720 1,720 6324 CREMATION VAULTS Purchase vaults 1,000 1,000 1,025 2,400 2,600 2,600 2,800 2,800 Total 1,000 1,000 1,025 2,400 2,600 2,600 2,800 2,800 6325 COLUMBARIUM Niche Plaques 3,000 3,000 3,075 2,600 2,600 2,600 2,600 2,600 Vases 1,350 1,350 1,384 1,259 1,260 1,260 1,270 1,270 Total 4,350 4,350 4,459 3,859 3,860 3,860 3,870 3,870 6326 CREMATION BOULDERS Scrolls 1,500 1,500 1,538 500 1,500 1,500 1,500 1,500 Emblems 600 600 615 250 600 600 600 600 Portraits 500 500 513 100 500 500 500 500 Total 2,600 2,600 2,665 850 2,600 2,600 2,600 2,600 6351 VISA/BANK CHARGES 800 1,200 1,200 1,200 1,200 Total - 19,000 - 800 1,200 1,200 1,200 1,200 6610 DEPRECIATION 19,000 19,000 19,475 19,475 19,475 19,475 19,475 19,475 Total 19,000 19,000 19,475 19,475 19,475 19,475 19,475 19,475 6740 CAPITAL OUTLAY - OTHER ITEMS To 2017 Embry Way Road Special Assessment 85,000 85,000 85,000 To 2017 Grading of Acquired Property - 100,000 100,000 Columbarium 45,000 22,560 - - 50,000 50,000 Fence 200,000 200,000 Replat Cemetery 16,000 16,000 Funeral Off-site Burial Structure Feature 50,000 50,000 Pathway - East to West Center Section 20,000 20,000 Driveway from Embry 200,000 200,000 Internal Roads 175,000 175,000 Surveillance 5,000 5,000 Trees 9,500 9,500 Total - 130,000 185,000 207,560 400,500 400,500 325,000 325,000 Total Net of Personnel 64,410 215,995 265,205 279,579 506,192 506,180 405,259 405,755 TOTAL EXPENSES 71,485$ 204,223$ 269,708$ 282,579$ 509,507$ 509,495$ 408,584$ 409,080$ LESS CAPITAL OUTLAY 0 (130,000)(185,000)(207,560)(400,500)(400,500)(325,000)(325,000) Total Exp without Capital Outlay 71,485 74,223 84,708 75,019 109,007 108,995 83,584 84,080 395 12/14/2017 1 2018 Budget and Tax Levy Truth in Taxation Meeting December 14, 2017 Truth in Taxation Meeting •Purpose of meeting is to present budget to public •Receive public comment •Adopt Budget and Levy for coming year •Purpose is not to address market values •Market value determination is part of County spring process Budget Process •Begins with Council Goal Setting , Mar 3, 2017 •Staff prepares budget to address Council Goals and operational needs •Council discusses the budget @ informal worksessions (Aug. 28 and Nov. 30 in ‘17) •Preliminary Budget and Levy Adopted in early September •County Send notices of estimated Tax Impacts •Council Adopts Budget and Levy in December Budget Principles •Focus on the provision of basic City services and fund their provision at adequate levels. •Estimate anticipated revenues at realistic levels. •Retain adequate reserves to protect against fiscal uncertainty. •Anticipate continued community growth and program capital improvements to serve our growing community. •Demonstrate strong stewardship of existing infrastructure and plan for its repair/replacement in a proactive manner. Budget Climate •Economy recovering, but appears slowing •State Budget – latest forecast: •$188 M Deficit for 2018/19 (State Revenue Dept, Nov. Forecast) •Likely no change for Apple Valley •Levy Limits expired after 2014 •Residential property values rising: 6.7% •Results in loss of Homestead MVE for homeowner •Commercial property values improving slightly w/ 2.5% appreciation and new construction of 1.62% TOTAL BUDGET 12/14/2017 2 Total Budget –All Funds - Expense General Fund $31,504,315 43% Enterprise Funds $30,647,114 42% Road Fund $6,396,000 9% All other Funds $4,085,476 6% Total Budget - All Funds - Expenditures $72,632,905 General Fund $33,156,255 39% Enterprise Funds $35,026,745 42% Road Fund $10,014,310 12%All other Funds $6,083,910 7% Total Budget - All Funds - Expenditures $84,281,220 Total Budget –All Funds - Expense Personal Services $24,964,255 30% Other Operating Costs $14,826,670 18% Items for Resale $7,463,690 9% Capital Outlay & Depreciation $28,163,035 33% Debt Service $1,062,355 1%Transfers out & Adm. Fees $7,801,215 9% Total Budget - All Funds - Expenditures $84,281,220 Budget Items of note: •Capital Outlay $23.4 M •up $7.6M (vs 15.8M in 2017) •Street Maintenance Program @ $10.0M: •Redwood Dr, Cir, Keller Lake Dr. •JCRR •133rd & 134th St & Ct •Apple Valley 12th •Ice Arenas – Refrigeration •Diamond Path water main •Water Meter Replacement Program to begin $2.0M/year •Partners in Education Building Fund – new fund budgeted •Includes admin fee to support EDA Operations Fund •Liquor – business recovering •’18 budgeted sales 3.4% higher than projected 2017 •’17 projected sales 15% higher than ’17 original budget •Ice Arenas – refrigeration Total Budget –All Funds - Revenues Taxes $24,394,125 35% User & Franchise Fees $27,889,450 39% Intergovernmental Revenue $4,295,960 6% Licenses and Permits $1,504,710 2% Other Revenues (fines, interest, etc) $1,523,145 2% Debt Issued $- 0% Transfers/adm. fee $11,310,345 16% Total Budget - All Funds - Revenues $70,917,715 GENERAL FUND 2018 General Fund Revenues Taxes 73% Franchise Fees & Other Taxes 2%Licenses & Permits 4% State Police & Fire Relief Aid 3% Park & Rec‐Chgs & Rents 4% Other Chgs for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin Chgs & Reserves 7% General Fund Revenues 2018 Proposed $33,156,255 12/14/2017 3 2018 General Fund Expenses Personal Services, $20,250,215 , 61% Commodities / Other, $7,852,060 , 24% Capital Outlay, $1,255,980 , 4% Transfer to Road Impr. Fund, $3,417,000 , 10% Transfer to Muni Bldg Fund, $381,000 , 1% General Fund Expenses $33,156,255 General Fund Expenses By Dept. Council, Admin, HR, Clerk 6% Finance & Data Processing 5% Community Dev. 3% City Attorney 2% Police 29% Fire 7% Public Works 18% Parks & Rec 17%Unallocated 1% Transfers 12% 2017 General Fund Expenses $33,156,255 General Fund Budget Items of note: •Equipment: •3 police cars •Fire Rescue Response Veh. •2 snow plows •Park & Street Maint. vehicles & equip. •New Police canine position: •AVCC - Sportcourt roof replacement •Resurfacing trails & courts •(Greening,Pennock,Duchess,Wallace) •Backstops – •QP #4, JCRPW #6 & 7 •Replace skate park equip. •Replace puppet wagon •Aquatic Center- •New oven – new food choices •Funbrella replacement •Paint pool •Redwood – •Community room improvements •Replace rink @ Valley VALUATION INCREASES AND TAX IMPACTS 2017 to 2018 TMV Change Overall Property Values Increase 9.13% Property Class Payable 2016 Payable 2017 Payable 2018 (prelim ) Change 2016 to 2017 Residential $3,647,678,812 $3,799,324,292 $4,094,345,311 7.77% Comm./ Industrial $499,657,400 $507,705,400 $528,781,200 4.15% Utility $12,977,100 $13,030,300 $13,030,300 0.00% Agricultural $8,090,300 $7,812,800 $4,681,000 -40.09% Cabins $256,400 $252,100 $252,400 0.12% Apartments $253,685,404 $296,554,289 $409,426,436 38.06% Personal Property $42,548,000 $44,525,700 $45,211,600 1.54% Total $4,464,893,416 $4,669,204,881 $5,095,728,247 9.13% 12/14/2017 4 Median Value Home Increases 6.7% to $238,400 for 2018 (nearing peak of ’08) Residential Taxable Median Value – Avg. Increase 7.9% for ’18 (EMV 6.69%) 0 500 1000 1500 2000 2500 ‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%Number of Parcels% Change in TMV Pay 2018 Residential Taxable Median Value – Avg. Increase 7.9% for ’18 (EMV 6.69%) 0 500 1000 1500 2000 2500 ‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%Number of Parcels% Change in TMV Pay 2018 85% Increased 8% or less TAX IMPACTS TO MEDIAN VALUED HOME Sample Calculation (City portion only) Property Value 238,400 Less Homestead MV Exclusion (15,784) = Taxable Market Value 222,616 State Class Rate 1.0% = Tax Capacity 2,226 Property Tax rate 42.45% = Gross taxes paid 945$ Plus Referendum 43 Property Tax Dollars Paid ‐ City 988$ Sample House Example #1 Median Valued Home pay 2018 •Market Value $ 238,400 that experienced 6.4% increase (7.5% in TMV) •Represents the Median Sample Home in Apple Valley •Levy for proposed 2018 increase by $953,000 or 3.84% •Changes Tax Extension/Tax Capacity Rate from 44.47% to 42.45% •Represents 50% of homes at this level or lower Property Taxes 2017 2018 Change City 921 945 $ 24 City Referendum 44 43 ( $ 1 ) Total 965 988 $ 23 Percentage Change 2.4% 12/14/2017 5 Sample House Example #2 Median Valued Home in 2017 (experiencing 6.8% increase) pay 2018 •Market Value $ 224,100 that experienced 6.8% increase (8.0% in TMV) •Median Value home from 2017 •Levy for proposed 2018 increase by $953,000 or 3.84% •Changes Tax Extension/Tax Capacity Rate from 44.47% to 42.45% •Represents 85% of homes at this level or lower Property Taxes 2017 2018 Change City 921 949 $ 28 City Referendum 44 43 $ (1) Total 965 992 $ 27 Percentage Change 2.9% $1,393 $1,262 $1,215 $1,142 $1,081 $1,078 $997 $997 $988 $975 $966 $938 $937 27.795% 32.797% 35.853% 47.624% 36.862% 53.023% 36.748% 33.684% 42.453% 42.161% 43.506% 36.352% 26.831% $‐ $250 $500 $750 $1,000 $1,250 $1,500 Edina Eden Prairie Minnetonka St. Louis Park Maple Grove Brooklyn Park Lakeville Woodbury Apple Valley Bloomington Burnsville Eagan Plymouth (% in bar is Tax Capacity Extension Rate) $ in bar is the median valued home in that city $ 501,000 Median Value Home $ 303,200 Median Value Home $ 214,800 Median Value Home $ 283,150 Median Value Home $ 238,400 Median Value Home $ 332,100 Median Value Home $ 237,900 Median Value Home $ 261,800 Median Value Home $ 296,700 Median Value Home $ 349,000 Median Value Home $ 378,100 Median Value Home $ 254,100 Median Value Home $ 249,300 Median Value Home AV City Taxes on Median Valued Home Compares Favorably to Similar Communities (pay 2018 adopted prelim) Using Median Value in each community means half of the homes pay more and half pay less than this in each community $1,393 $1,262 $1,215 $1,142 $1,081 $1,078 $997 $997 $988 $975 $966 $938 $937 27.795% 32.797% 35.853% 47.624% 36.862% 53.023% 36.748% 33.684% 42.453% 42.161% 43.506% 36.352% 26.831% $‐ $250 $500 $750 $1,000 $1,250 $1,500 Edina Eden Prairie Minnetonka St. Louis Park Maple Grove Brooklyn Park Lakeville Woodbury Apple Valley Bloomington Burnsville Eagan Plymouth (% in bar is Tax Capacity Extension Rate) $ in bar is the median valued home in that city $ 501,000 Median Value Home $ 303,200 Median Value Home $ 214,800 Median Value Home $ 283,150 Median Value Home $ 238,400 Median Value Home $ 332,100 Median Value Home $ 237,900 Median Value Home $ 261,800 Median Value Home $ 296,700 Median Value Home $ 349,000 Median Value Home $ 378,100 Median Value Home $ 254,100 Median Value Home $ 249,300 Median Value Home AV City Taxes on Median Valued Home Compares Favorably to Similar Communities (pay 2018 adopted prelim) Using Median Value in each community means half of the homes pay more and half pay less than this in each community Includes Road Reconstruction Levy $1,454 $1,223 $1,182 $1,116 $1,097 $1,009 $997 $994 $988 $966 $938 39.422% 57.111% 69.213% 51.792% 61.307% 40.918% 36.748% 63.588% 42.453% 43.506% 36.352% $‐ $250 $500 $750 $1,000 $1,250 $1,500 $1,750 Mendota Heights Farmington West St. Paul Inver Grove Hghts Hastings Rosemount Lakeville South St. Paul Apple Valley Burnsville Eagan (% in bar is Tax Capacity Extension Rate) $ in bar is the median valued home in that city $ 362,300 Median Value Home $ 231,800 Median Value Home $ 198,300 Median Value Home $ 260,450 Median Value Home $ 238,400 Median Value Home $ 190,800 Median Value Home $ 177,550 Median Value Home $ 237,900 Median Value Home $ 283,150 Median Value Home $ 261,800 Median Value Home $ 230,700 Median Value Home AV City Taxes on Median Valued Home Compares Favorably to Other Dakota County Cities Using Median Value in each community means half of the homes pay more and half pay less than this in each community Includes Road Reconstruction Levy (pay 2018 adopted prelim) PROPERTY TAX LEVY Property Tax Levy Components Levy Component 2017 2018 Diff. %Incr. General Fund $19,712,070 $20,391,125 $679,055 3.4% Street Maintenance Program (levy supported) 3,332,100 3,417,000 84,900 2.5% Muni Bldg Fund 181,000 381,000 200,000 110.5% Property Tax Delinq. 100,000 50,000 (50,000) (50%) Ice Arena Support 121,000 121,000 -0-0% Energy Efficiency Project -0- 95,000 95,000 ~ Debt Service – Voter Approved 962,000 949,210 (12,790) -1.3% Debt Service– all other levy supported 431,830 388,665 (43,165) -10.0% Total $24,840,000 $25,793,000 $953,000 3.8% 12/14/2017 6 2018 Budget Maintains Support of Debt Service and Street Maintenance Program 9.3% 5.7% 5.7%5.6%5.7%5.6%5.6%5.6% 7.6%12.3%12.6% 12.7%12.6%13.4%13.2%12.9% 0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 20%20122013201420152016201720182019Tax Supported Street Maintenance Levy as % of Levy Tax Supported Debt Service as % of Total Levy 18.3% 16.9%18.0% 19.0%18.3%18.5%18.3%18.8% Apple Valley's Preliminary Total Tax Levy – Increase Favorable in Comparison to Comparable Cities (pay 2018 prelim) Source: Minnetonka Survey – August 2017 Levy Increase comparison 2013 - 2018 10.1%11.3%11.4% 13.2% 14.6%15.4%15.8%16.5%17.4% 19.5%20.8% 23.7% 27.6% 0% 5% 10% 15% 20% 25% 30% % Levy Increase ‐2013 to 2018 Apple Valley’s Levy Compares Favorable to other Dakota County Cities for 2017 to 2018 11.3%11.2% 9.3% 7.8% 5.9% 5.2%4.9%4.5%3.9%3.8%3.6% 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% Levy % Change 17 to 18 STATEMENTS OF ESTIMATED PROPERTY TAXES PAYABLE 2018 HAVE BEEN DELIVERED 36 Property Valuation 2 Year Process – 2018 taxes based on 1-1-17 values January 1,2017–Property Valued by Dakota County Assessor (includes Assessor review in 2016) March 2017– Property Value Notices Sent to Owners June 2017–Board of Equalization Meets to Hear Valuation Objections Nov 2017– Value Used for Preparing Parcel Specific Notices for Taxes of NEXT yr. (2018) 12/14/2017 7 Truth in Taxation Notice – includes both Estimated Market Value and Taxable Market Value TNT Notice includes taxes for each jurisdiction TNT notice – does not include impacts of voter approved school referendum (ISD 196 – none for 2018 ISD 191 – Yes for 2018) Truth in Taxation Notice – Includes Both Estimated Market Value and Taxable Market Value TNT Notice Includes Taxes for Each Jurisdiction T TNT Notice Includes Taxes for Each Jurisdiction Total Taxes for this Property up 1.9% 41 Where Your Tax Dollars Go – Breakdown of Property Taxes Paid Other .034 County .212 City .355 School .399 Truth in Taxation Notice Calls •Four Contacts Received in response to notice •One regarding property owner name •Three appreciative of financial stability •Property Value/Class/Status questions directed to County •COUNTY ASSESSORS OFFICE 651-438-4200 12/14/2017 8 State of Minnesota Property Tax Refund Programs •State of MN Offers Two Programs Available for Owners of Homestead Property and Renters •Based on Household Income and the Property Taxes Paid on your Principal Place of Residence •Homestead Credit Refund •For 2017 Total Household Income Maximum of $108,660 in 2016, Maximum Refund of $2,660 •Max Renter refund $2,060 (max Household income is $58,880) •Property Taxes that exceed between 1.7% or 2.5% – based on income •Owned and lived in home on 1-2-17 •Classified as Homesteaded Property •Full or Part Year resident •May not be claimed as a dependent by others •Special Property Tax Refund •Eligible if Net Property Tax Increased by more than 12 Percent, and Increase was at least $100. Maximum Refund of $1,000. •Renters May Also Be Eligible for Property Tax Refunds from the State •More Information Available at:www.taxes.state.mn.us Senior Citizens' Property Tax Deferment •Is Administered by the State of Minnesota •Must be 65 years old •Household income is $60,000 or less •Must have lived in home at least 15 years •Mortgage balance must be < 75% of property value •Property taxes exceeding 3% of net income •State pays remaining tax as a low interest loan •Unpaid tax and interest becomes lien on property •The lien must be paid at the time of sale •Source: MN Statute 290B To Summarize •Continues goal of the City Council to not Specially Assess for the annual street maintenance program. •Addresses the City Council Adopted Goals •Residential Property taxes on Median Valued Home will rise 2.4% ($23 per year) for median valued home ($965 to $988) •Additional information available on website •www.ci.apple-valley.mn.us Action Items •Conduct Truth in Taxation meeting •Consider Resolution Adopting 2018 Proposed Budget and Property Tax Levy I T E M: 5.B . C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:Regular Agenda Description: A dopt Resolution Authorizing Transfer from L iquor F und to General F und for 2017 S taff Contact: Ron Hedberg, F inance Director D epartment / D ivision: F inance Department AC T I O N RE Q UE S T E D: Adopt the resolution authorizing the transfer of $630,000 from the Liquor Fund to the General Fund for 2017. S UM M ARY: Each D ecember the C ity Council approves the yearly transfer from the Liquor Fund to the General Fund. Since 2002, $7,590,000 has been transferred to support General Fund operations. T he 2017 budget included $630,000 in transfers from the liquor operations to the General Fund. T his transfer directly benefits property owners in Apple Valley. B AC K G RO UND : For 2017, the C ity C ouncil has directed that these amounts transferred are to support the purchase of Fire Self C ontained Breathing Apparatus, Fire Response Truck, T hree Police Vehicles, and to support recreation programs in the community and thereby lowering the property tax levy. T he following table recaps the projects and equipment supported by the transfer from the liquor fund over the past five years. Annual Municipal L iquor Store Transfers Support the Community Amount E xpenditure Supported by Annual Transfer 2012 $525,000 Five Police Squad C ars and Park & Recreation Activities 2013 $525,000 Four Police Squad C ars and Park & Recreation Activities 2014 $600,000 Two Snow Plow Trucks, Five Police Squad C ars, and Park & Recreation Activities 2015 $600,000 Six Police Squad C ars, Snow Plow Truck, and Park & Recreation Activities 2016 $630,000 Fire Engine (Pumper), O ne Police Squad C ar, and Park & Recreation Activities 2017 $630,000 Fire Self-C ontained Breathing Apparatus, Fire Rescue Response Truck, T hree Police Vehicles and Parks & Recreation A ctivities B UD G E T I M PAC T: T he General Fund included a $630,000 budgeted transfer from the Liquor Fund in 2017. AT TAC HM E NT S: R esolution Presentation CITY OF APPLE VALLEY RESOLUTION NO. 2017-___ RESOLUTION AUTHORIZING THE 2017 TRANSFER FROM THE LIQUOR FUND TO THE GENERAL FUND WHEREAS, the 2017 General Fund budget included a transfer from the Liquor Fund in the total Amount of $630,000.00; and WHEREAS, there is sufficient money in the liquor fund to meet the fund’s operating costs and to make the transfer to the General Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that effective December 31, 2017, the amount of $630,000 shall be transferred from the Liquor Fund to the General Fund to support recreation activities in addition to public safety capital expenditures. ADOPTED this 14th day of December, 2017. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 12/14/2017 1 Annual Municipal Liquor Store Transfers Support the Community •Fire Self‐Contained Breathing Apparatus, •Fire Rescue Response Truck, •Three Police Vehicles •Parks & Recreation Activities $ 630,000 $235,000 $285,000 $390,000 $400,000 $440,000 $440,000 $440,000 $440,000 $485,000 $525,000 $525,000 $525,000 $600,000 $600,000 $630,000 $630,000 $‐ $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Actual and Proposed Annual transfers form Liquor Fund to General Fund Totals $7,590,000 since 2002 Annual Municipal Liquor Store Transfers Support the Community I T E M: 5.C. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:Regular Agenda Description: E cumen - T he S easons at Apple Valley S taff Contact: Roanld Hedberg, F inance D irector D epartment / D ivision: F inance Department AC T I O N RE Q UE S T E D: 1. Conduct a public hearing. 2. Adopt the resolution consenting to and approving the issuance by the City of Maplewood of revenue obligations and taking other actions with respect thereto. S UM M ARY: T he C ity of Maplewood is in the process of issuing Revenue Refunding Bonds to benefit the Ecumen – Seasons of Apple Valley project. T he refunding bonds are being issued through the City of Maplewood and a portion of the proceeds will be used to refund the C ity of Apple Valley Housing and Health Care Revenue Bonds of 2010. B AC K G RO UND : T he City of Maplewood is in the process of issuing two series of bonds, one tax exempt revenue bonds, and the second taxable revenue bonds, a portion of the proceeds will benefit the Ecumen – Seasons of Apple Valley project. T he refunding bonds are being issued through the C ity of Maplewood and a portion of the proceeds will be used to refund the C ity of Apple Valley Housing and Health C are Revenue Bonds of 2010. Because one of the benefiting properties is located in Apple Valley and will benefit by the refunding it is necessary for the C ity of Apple Valley to give host approval to the issuance of the City of Maplewood for the issuance of Revenue Refunding Bonds. T he C ity of A pple Valley is not a party to the debt being issued and has no obligation for the repayment. T he principal amount of the 2017a and 2017b Bonds to be issued by Maplewood to refinance the projects is not to exceed $11,000,000. T he bonds if and when issued will not constitute a charge, lien or encumbrance upon any property of Maplewood or the City of Apple Valley and such obligations will not be a charge against the general credit or taxing powers of Maplewood or the City of Apple Valley but will be payable from sums to be paid by the Borrower pursuant to a revenue agreement. A public hearing notice was published identifying December 14, 2017 as a public hearing date for the C ity of Apple Valley to consider the host approval for these bonds. Attached is an introductory memo from Ecumen's Bond C ounsel, Kennedy and Graven describing the project and actions to be taken. B UD G E T I M PAC T: T here will be no budget impact, any costs incurred by the C ity of Apple Valley will be reimbursed by the issuer. AT TAC HM E NT S: Background Material R esolution Exhibit 512512v1 JAE MA745-9 Offices in Minneapolis Saint Paul St. Cloud 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer JULIE A. EDDINGTON Attorney at Law Direct Dial (612) 337-9213 Email: jeddington@kennedy-graven.com December 5, 2017 Ron Hedberg Finance Director City of Apple Valley 7100 147th Street West Apple Valley, MN 55124 Re: Resolution providing host approval to the issuance of revenue obligations by the City of Maplewood to refinance facilities located in the City of Apple Valley Dear Ron, On March 29, 2010, the City of Apple Valley (the “City”) issued its Housing and Health Care Revenue Bonds (Ecumen – The Seasons at Apple Valley Project), Series 2010 (the “Series 2010 Bonds”), in the original aggregate principal amount of $5,545,000, and loaned the proceeds thereof to Ecumen, a Minnesota nonprofit corporation (the “Borrower”), for the purposes of making a capital contribution to Regent at Apple Valley, LLC, a Minnesota limited liability company of which the Borrower is the sole member (“Regent at Apple Valley”), to finance the design, acquisition, construction, and equipping of an approximately 134-unit four-story senior housing facility (the “Apple Valley Facility”) located at 15359 Founders Lane in the City, which is owned and operated by Regent at Apple Valley. The Borrower has proposed that the City of Maplewood (the “City of Maplewood”) issue revenue obligations (the “Bonds”) in an aggregate principal amount not to exceed $11,000,000 and loan the proceeds thereof to the Borrower to refinance, among other things, the Apple Valley Facility by refinancing the Series 2010 Bonds. In order for the City of Maplewood to issue the Bonds, the City Council of the City must first grant “host approval” to the issuance of the Bonds, as required by state and federal tax law. The City Council is being asked to consider the enclosed resolution on December 14, 2017, following the public hearing. By adopting the resolution, the City will provide host approval for the issuance of the Bonds by the City of Maplewood to refinance, among other things, the Apple Valley Facility, which will satisfy the requirements of the Internal Revenue Code of 1986, as amended. The resolution also provides the City’s consent to the issuance of the Bonds by the City of Maplewood to refinance the City’s Series 2010 Bonds. In addition, the City is being asked to execute a Cooperative Agreement (the “Cooperative Agreement”) with the City of Maplewood, which will satisfy the requirements of Minnesota Statutes, Sections 471.59 and 471.656, as amended. The Bonds will be issued as conduit revenue bonds of the City of Maplewood secured solely by the revenues derived from the operation of the Apple Valley Facility and another senior housing facility located in the City of Maplewood and from other security provided by the Borrower. The Bonds will not 512512v1 JAE MA745-9 constitute a general or moral obligation of the City or the City of Maplewood, will not be secured by or payable from any property or assets of the City or the City of Maplewood, and will not be secured by any taxing power of the City or the City of Maplewood. The issuance of the Bonds will not have any adverse impact on the credit rating of the City or the City of Maplewood, even in the event that the Borrower encounters financial difficulties with respect to the facilities to be refinanced with the proceeds of the Bonds. I will attend the City Council meeting on December 14, 2017 and can answer any questions that may arise during the meeting. Please contact me with any questions you may have prior to the City Council meeting. Sincerely, Julie A. Eddington 512508v1 JAE MA745-9 CITY OF APPLE VALLEY, MINNESOTA RESOLUTION NO. __________ RESOLUTION CONSENTING TO AND APPROVING THE ISSUANCE BY THE CITY OF MAPLEWOOD OF REVENUE OBLIGATIONS AND TAKING OTHER ACTIONS WITH RESPECT THERETO WHEREAS, the City of Apple Valley, Minnesota (the “City”) is a statutory city and political subdivision duly organized and existing under the laws of the State of Minnesota; and WHEREAS, pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the “Development Act”), the City is authorized to carry out the public purposes described in the Development Act by providing for the issuance of revenue bonds to provide funds to finance or refinance revenue-producing enterprises located within the City, whether or not operated for profit, engaged in providing health care services, including, without limitation, hospitals and related medical facilities or to refund, in whole or in part, bonds previously issued under the authority of the Development Act; and WHEREAS, pursuant to Minnesota Statutes, Chapter 462C, as amended (the “Housing Act”), a municipality is authorized to issue revenue bonds to finance or refinance developments consisting of multifamily housing and new or existing health care facilities (including nursing and assisted living facilities); and WHEREAS, Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations to finance or refinance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the obligations are issued under a joint powers agreement between the municipality issuing the obligations and the municipality in which the property to be acquired or improved is located; and WHEREAS, pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two municipalities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units; and WHEREAS, Ecumen, a Minnesota nonprofit corporation (the “Borrower”), has proposed that the City of Maplewood, Minnesota (the “City of Maplewood”) issue its revenue obligations (the “Bonds”), in one or more series, as taxable or tax-exempt obligations, in an aggregate principal amount not to exceed $11,000,000, under the provisions of the Industrial Development Act, the Housing Act, and Minnesota Statutes, Sections 471.59 and 471.656, as amended, and loan the proceeds thereof to the Borrower to refinance, among other things, the Housing and Health Care Revenue Bonds (Ecumen – The Seasons at Apple Valley Project), Series 2010 (the “Series 2010 Apple Valley Bonds”), issued by the City on March 29, 2010 pursuant to the Development Act and the Housing Act, in the original aggregate principal amount of $5,545,000, the proceeds of which were loaned to the Borrower for the purposes of making a capital contribution to Regent at Apple Valley, LLC, a Minnesota limited liability company of which the Borrower is the sole member (“Regent at Apple Valley”), to finance the design, acquisition, construction, and equipping of an approximately 134-unit four-story senior housing facility (the “Apple Valley 512508v1 JAE MA745-9 2 Facility”) located at 15359 Founders Lane in the City, which is owned and operated by Regent at Apple Valley; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”), and regulations promulgated thereunder require that prior to the issuance of the Bonds, the City Council of the City (the “City Council”) consent to the issuance of the Bonds by the City of Maplewood after conducting a public hearing thereon preceded by publication of a notice of public hearing (in the form required by Section 147(f) of the Code and applicable regulations) in a newspaper of general circulation within the City at least fourteen (14) days prior to the public hearing date; and WHEREAS, a notice of public hearing (the “Public Notice”) was published at least fourteen (14) days before the regularly scheduled meeting of the City Council on the date hereof in the Pioneer Press, a newspaper of general circulation in the City, with respect to the required public hearing under Section 147(f) of the Code; and WHEREAS, on the date hereof, the City Council conducted a public hearing at which a reasonable opportunity was provided for interested individuals to express their views, both orally and in writing, on the following: (i) consent to the issuance of the Bonds by the City of Maplewood pursuant to the requirements of Section 147(f) of the Code and the regulations promulgated thereunder; and (ii) approval of the issuance of the Bonds by the City of Maplewood to refinance, among other things, the Apple Valley Facility; and WHEREAS, the City and the City of Maplewood are proposing to enter into a Cooperative Agreement (the “Cooperative Agreement”), pursuant to which the City will consent to the issuance of the Bonds by the City of Maplewood to refinance, among other things, the Apple Valley Facility, and the City of Maplewood will agree to issue the Bonds for such purpose; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF APPLE VALLEY, MINNESOTA, AS FOLLOWS: 1. The City Council finds that it is in the best interest of the City to approve the issuance of the Bonds by the City of Maplewood to redeem and prepay the Series 2010 Apple Valley Bonds and refinance, among other things, the Apple Valley Facility and hereby consents to the issuance of the Bonds by the City of Maplewood in an amount not to exceed $11,000,000. 2. The Mayor and the City Administrator are hereby authorized and directed to execute and deliver the Cooperative Agreement and any other documents deemed necessary to fulfill the intentions of this resolution. All of the provisions of the Cooperative Agreement, when executed and delivered as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. The Cooperative Agreement shall be substantially in the form on file with the City which is hereby approved, with such omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City Administrator, in their discretion, shall determine, and the execution thereof by the Mayor and the City Administrator shall be conclusive evidence of such determination. 3. The Mayor and City Administrator and other officers, employees, and agents of the City are hereby authorized and directed to prepare and furnish to bond counsel and the original purchaser of the Bonds certified copies of all proceedings and records of the City relating to the approval of the issuance of the Bonds, including a certification of this resolution. 512508v1 JAE MA745-9 3 4. The Borrower will, upon demand, reimburse the City for costs paid or incurred by the City in connection with this resolution. 5. This resolution shall be in full force and effect from and after its passage. Approved by the City Council of the City of Apple Valley, Minnesota this 14th day of December, 2017. Mayor ATTEST: City Clerk 511814v1 JAE MA745-9 First Draft November 29, 2017 COOPERATIVE AGREEMENT THIS COOPERATIVE AGREEMENT, dated as of December 1, 2017 (the “Agreement”), is made and entered into between the CITY OF MAPLEWOOD, MINNESOTA (the “Issuer City”), and the CITY OF APPLE VALLEY, MINNESOTA (the “Host City”). RECITALS Pursuant to Minnesota Statutes, Chapter 462C, as amended (the “Housing Act”), the Issuer City and the Host City are authorized to carry out the public purposes described in the Act by providing for the issuance of revenue bonds to provide funds to finance or refinance multifamily housing developments. A multifamily housing development financed or refinanced under the Act may consist of a multifamily housing development combined with a new or existing health care facility if: (i) the multifamily housing development is designed and intended to be used for rental occupancy; (ii) the multifamily housing development is designed and intended to be used primarily by elderly or physically handicapped persons; and (iii) nursing, medical, personal care, and other health-related, assisted-living services are available to the residents on a 24-hour basis in the multifamily housing development. Pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the “Development Act,” and together with the Housing Act, the “Act”), the Issuer City and the Host City are authorized to carry out the public purposes of the Development Act by providing for the issuance of revenue bonds to provide funds to finance or refinance, in whole or in part, the cost of the acquisition, construction, reconstruction, improvement, betterment, or extension of a “project,” defined in the Act, in part, as any properties, real or personal, used or useful in connection with a revenue producing enterprise, whether or not operated for profit, engaged in providing health care services, including hospitals, nursing homes, related office buildings, and related medical facilities. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the obligations are issued under a joint powers agreement between the municipality issuing the obligations and the municipality in which the property to be acquired or improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two municipalities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units. Ecumen, a Minnesota nonprofit corporation (the “Borrower”), has requested the participation of the Issuer City in (i) refunding the Housing and Health Care Revenue Bonds (Ecumen Headquarters and The Seasons at Maplewood Projects), Series 2010 (the “Maplewood Bonds”), issued by the Issuer City in the original aggregate principal amount of $5,875,000, thereby refinancing (a) the acquisition, renovation, and equipping of the Borrower’s corporate headquarters (the “Corporate Headquarters”) located at 3530 Lexington Avenue North, Shoreview, Minnesota; and (b) the design, acquisition, construction, and 511814v1 JAE MA745-9 2 equipping of an approximately 150-unit two-story senior housing facility (the “Maplewood Facility”) located at 1670 Legacy Parkway East in the Issuer City; and (ii) refinancing the design, acquisition, construction, and equipping of an approximately 134-unit four-story senior housing facility (the “Apple Valley Facility”) located at 15359 Founders Lane in the Host City by refinancing the Housing and Health Care Revenue Bonds (Ecumen – The Seasons at Apple Valley Project), Series 2010 (the “Apple Valley Bonds”), issued by the Host City in the original aggregate principal amount of $5,545,000. The Corporate Headquarters are owned and operated by the Borrower, the Maplewood Facility is owned and operated by Regent at Maplewood, LLC, a Minnesota limited liability company of which the Borrower is the sole member, and the Apple Valley Facility is owned and operated by Regent at Apple Valley, LLC, a Minnesota limited liability company of which the Borrower is the sole member. The Corporate Headquarters, the Maplewood Facility, and the Apple Valley Facility are referred to herein collectively as the “Project.” The Borrower has proposed to refinance the Project and is requesting that the Issuer City issue its revenue bonds in order to (i) refinance the Apple Valley Facility by refinancing the Apple Valley Bonds; (ii) refinance the Corporate Headquarters and the Maplewood Facility by refunding the Maplewood Bonds; and (iii) pay costs of issuance of the Bonds. The Issuer City and the Host City are proposing to enter into this Agreement pursuant to which the Host City will consent to the issuance of the revenue bonds by the Issuer City to refinance, among other things, the Apple Valley Facility. The revenue bonds proposed to be issued by the Issuer City for the benefit of the Borrower will not constitute general or moral obligations of, or pledge the full faith and credit or taxing powers of the Issuer City, the Host City, or the State of Minnesota, or any other agency or political subdivision thereof, but will be payable solely from the revenues pledged and assigned thereto pursuant to one or more revenue agreements between the Issuer City and the Borrower. NOW, THEREFORE, the Issuer City and the Host City agree as follows: 1. The Issuer City shall issue its Revenue Refunding Bonds (Ecumen Corporate Obligation), Series 2017A (the “Series 2017A Bonds”), in the original aggregate principal amount of $10,330,000, and its Taxable Revenue Refunding Bonds (Ecumen Corporate Obligation), Series 2017B (the “Series 2017B Bonds,” and together with the Series 2017A Bonds, the “Bonds”), in the original aggregate principal amount of $105,000, pursuant to the Act. 2. Proceeds of the Bonds, along with available funds of the Borrower, will be used to (i) refinance the Apple Valley Facility by refinancing the Apple Valley Bonds; (ii) refinance the Corporate Headquarters and the Maplewood Facility by refunding the Maplewood Bonds; and (iii) pay costs of issuance of the Bonds. 3. The governing bodies of the Issuer City and the Host City have each adopted a resolution approving this Agreement and authorizing its execution and delivery. 4. The Host City hereby consents to and approves (a) the issuance of the Bonds by the Issuer City; and (b) the refinancing of the Apple Valley Facility by the Issuer City with a portion of the proceeds of the Bonds. 5. Except to the extent specifically provided herein, the Issuer City shall not incur any obligations or liabilities as a result of the issuance of the Bonds. The Bonds shall be special, limited 511814v1 JAE MA745-9 3 obligations of the Issuer City payable solely from proceeds, revenues, and other amounts specifically pledged to the payment of the Bonds. The Bonds and the interest thereon shall not constitute or give rise to a pecuniary liability, general or moral obligation, or a pledge of the full faith and credit or taxing powers of the Issuer City, the Host City, the State of Minnesota, or any political subdivision of the above, within the meaning of any constitutional or statutory provisions. 6. All costs incurred by the Issuer City and the Host City in the authorization, execution, delivery, and performance of this Agreement and all related transactions shall be paid by the Borrower. 7. This Agreement may not be terminated by any party so long as the Bonds are outstanding. 8. This Agreement may be amended by the Issuer City and the Host City at any time. No amendment may impair the rights of the Borrower or the holders of the Bonds. 9. This Agreement may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same agreement. 10. This Agreement shall be governed by the laws of the State of Minnesota. (The remainder of this page is intentionally left blank.) 511814v1 JAE MA745-9 S-1 IN WITNESS WHEREOF, the Issuer City and the Host City have executed this Cooperative Agreement as of the date and year first written above. CITY OF MAPLEWOOD, MINNESOTA, as Issuer City By Its Mayor By Its City Manager 511814v1 JAE MA745-9 S-2 Execution page of the Host City to the Cooperative Agreement, dated as of the date and year first written above. CITY OF APPLE VALLEY, MINNESOTA, as Host City By Its Mayor By Its City Administrator I T E M: 5.D. C O UNC I L ME E T I NG D AT E :D ecember 14, 2017 S E C T I O N:Regular Agenda Description: City Fee S chedule S taff Contact: P amela J . G ackstetter, C ity C lerk D epartment / D ivision: C ity C lerk’s Office AC T I O N RE Q UE S T E D: 1. Hold a public hearing on the proposed Fee Schedule. 2. Adopt the resolution approving the C ity's Fee Schedule, effective J anuary 1, 2018. S UM M ARY: Attached for your consideration is a resolution approving the C ity's Fee Schedule, which sets fees and charges for various products and services. If approved, the Fee Schedule would be effective J anuary 1, 2018. T he fees and text that are currently in effect appear in black. T he amendments are listed under "Proposed Fees" or in red. Proposed changes include additions, deletions, and revisions to cemetery fees, C ity fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. T he Departments/Divisions submitting changes indicate the proposed rates more accurately reflect costs associated with the same or are a result of increased fees being charged the City. Inspections, license, and permit fees were revised to recover costs. Water, sewer, and storm drainage utility trunk charges and construction-related items were increased according to the Engineering N ews Record cost index of 2.17%. In addition to the changes mentioned above, other minor modifications were made in order to help clarify and simplify the schedule. B AC K G RO UND : Proper notice of the public hearing was published as required by law. B UD G E T I M PAC T: N/A AT TAC HM E NT S: Exhibit R esolution Exhibit Description Current Fees Proposed Fee Required by Section CEMETERY FEES 92.15 $880.00 $1,000.00 $1,758.00 $2,000.00 $1,208.00 $1,350.00 $2,416.00 $2,700.00 $1,154.00 $1,270.00 $2,310.00 $2,540.00 $1,482.00 $1,710.00 $2,964.00 $3,420.00 $446.00 $500.00 $894.00 $1,000.00 $764.00 $840.00 $1,530.00 $1,680.00 $552.00 $610.00 $1,104.00 $1,220.00 $880.00 $950.00 $1,758.00 $1,900.00 Resident Non- resident Resident Non-resident $1,848.00 $3,696.00 $2,090.00 $4,180.00 $1,900.00 $3,800.00 $2,200.00 $4,400.00 Resident with monument privileges Resident with marker privileges Single Boulder Double Boulder Addition 34: Original Cemetery Lot Sales/Addition 10: Resident with monument privileges Non-resident with monument privileges Non-resident with marker privileges Non-resident with marker privileges Additions 11/12: Addition 30: Resident with marker privileges Non-resident with marker privileges Resident with monument privileges Resident with marker privileges Non-resident with monument privileges Resident with marker privileges Non-resident with monument privileges Resident with monument privileges Non-resident with marker privileges Non-resident with monument privileges Additions 31/32/33: Page 1 Description Current Fees Proposed Fee Required by Section Resident Non- resident Resident Non-resident 1 $880.00 $1,760.00 $1,322.00 $2,644.00 $970.00 $1,940.00 $1,450.00 $2,900.00 2 $936.00 $1,872.00 $1,398.00 $2,798.00 $1,030.00 $2,060.00 $1,540.00 $3,080.00 3 $992.00 $1,986.00 $1,482.00 $2,964.00 $1,090.00 $2,180.00 $1,630.00 $3,260.00 4 $1,098.00 $2,196.00 $1,648.00 $3,296.00 $1,210.00 $2,420.00 $1,810.00 $3,620.00 5 $1,156.00 $2,310.00 $1,728.00 $3,456.00 $1,270.00 $2,540.00 $1,850.00 $3,700.00 6 $1,042.00 $2,082.00 $1,572.00 $3,142.00 $1,150.00 $2,300.00 $1,730.00 $3,460.00 $1,700.00 $3,400.00 N/A N/A Administrative Transfer $15.00 per document Columbarium Niche Name Plate (additional or inscription)$282.00 $300.00 Columbarium Niche Vase $147.00 $155.00 Cremation Boulder Emblem $167.00 $175.00 Cremation Boulder Portrait $284.00 $300.00 Cremation Boulder Scroll (each additional)$218.00 $230.00 Interment/(Opening) and Disinterment Fees: Columbarium niche (includes memorialization plaque $396.00 $420.00 and one inscription) Columbarium niche re-open and close $150.00 Cremation boulder (includes 2 scrolls)$452.00 $470.00 Vault - adult (over four feet)$970.00 $1,200.00 Vault - child (two feet one-inch to four feet)$554.00 $685.00 Vault - cremation $472.00 $700.00 Vault - infant (under two feet)$386.00 $480.00 Monuments and Markers Locating Fee $122.00 $125.00 Outer Cremation Container $122.00 $125.00 Overtime Fee $122.00 $125.00 Right of Subsequent (Second, Third, etc.) Burial 50% of current lot cost 6 Corner Double NicheSingle Niche Level Additions 50/51: Page 2 Description Current Fees Proposed Fee Required by Section Title Change Fee (Owner Deceased)$50.00 per certificate Weekend/Holiday Fee (any activity)$330.00 $400.00 Page 3 Description Current Fees Proposed Fee Required by Section CITY FEES AND MATERIALS Administrative Processing: $50.00 $50.00 Antenna Site Leases: 1 - 9 antennas (annual)$29,913.00 $30,960.00 Each additional antenna or reserve space of antenna (annual)$2,000.00 Annual lease adjustment 3.5% or CPI Escrow - equipment upgrades/modifications (administration and Actual cost plus 10% plan review, agreement modifications and amendments, engineering and field inspections) Escrow - new installation (engineering and field inspections)Actual cost plus 10% Ground space - 300 sq. ft. Included in lease Ground space - greater than 300 sq. ft. (annual)$3.00 sq. ft. New installation application fee (administration review and $2,500.00 agreement preparation) Copies: CD $5.00 DVD's of meetings $25.00 Oversized commercial building plans $5.00 Photocopies $0.25 False Alarm Charges:130.42 $350.00 Fourth and each subsequent Police response in any calendar year $120.00 Franchise Fees and Other Fees Charged by Franchise Holders:119 Cable: Percent of gross revenues 5%119.28 Cable: PEG fee $.50 mo. 119.27(D)(1) month: Single family residential 2% Multiple family residential 2% Commercial/Industrial 2% Institutional 2% Gas: (None established at this time)119.52 Nuisance invoice Special assessment (plus interest as adopted by resolution) Electric: Percent of gross on each account not to exceed $25.00 per Fourth and each subsequent Fire response in any calendar year (whichever is greater or negotiable) Page 4 Description Current Fees Proposed Fee Required by Section Maps: Land use $2.50 Street - color (first one to residents/AV businesses no charge)$2.50 Zoning $2.50 Property/Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc)$5.00 Audio tape copies of statements (compact disc)$5.00 Dog license owners list $50.00 Finger printing (2 sets of cards)$10.00 Letters of clear record $10.00 Police and Fire background check for daycare/foster care $6.00 Squad car DVD copies $5.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Zoning Compliance Letter $34.00 $35.00 Page 5 Description Current Fees Proposed Fee Required by Section CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: City Engineering Hourly Rates: Assistant City Engineer $118.00 $121.00 City Engineer $140.00 $143.00 Civil Engineer $100.00 Construction Coordinator $103.00 Engineering/Construction Technician I $75.00 Engineering/Construction Technician II $85.00 Engineering/Construction Technician III $88.00 $98.00 Engineering Intern $46.00 $47.00 GIS Technician $90.00 Natural Resources Coordinator $93.00 $95.00 Public Works Technician $77.00 $79.00 Water Quality Technician $82.00 $84.00 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work $234.28 $241.30 Municipal Attorney $152.34 $157.00 Municipal Paralegal $93.50 $96.25 5.90% 7.20% 5.40% Construction Cost $0 - $250,000.00 $250,000.00 - $500,000.00 5.10% 4.70% $500,000.00 - $750,000.00 $750,000.00 - $1,000,000.00 $1,000,000.00 - $2,000,000.00 Fee = % of Construction Cost Page 6 Description Current Fees Proposed Fee Required by Section INSPECTIONS AND PERMITS Building Permits, and Fire Alarm Systems, and Fire Suppression Systems:150.04 & 93.21 Commercial Flat Rate Permit Fees (plus state surcharge):150.04 Commercial fireplace $116.00 Commercial roofing $440.00 $456.00 Electrical Permits and Inspections (plus state surcharge):150.04 Carnival (minimum fee)$174.00 $180.00 Commercial: New and existing per feeder $7.10 $7.35 More than 200 ampere feeder $17.50 $18.15 each Concrete encased electrode $40.00 $41.00 Existing one or two family dwelling and accessory structure: 0-14 feeders or circuits $7.10 $7.35 each 15 or more feeders or circuits $112.75 $117.00 per unit Existing multi-family structure: 0-9 feeders or circuits $7.10 $7.35 each 500,001.00 to 1,000,000.00 $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 Total Valuation 25,001.00 to 50,000.00 $52.00 $1.00 to $500.00 50,001.00 to 100,000.00 Fee $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 100,001.00 to 500,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 2,001.00 to 25,000.00 501.00 to 2,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof 1,000,001.00 and up Page 7 Description Current Fees Proposed Fee Required by Section 10 or more feeders or circuits $79.00 $82.00 per unit Luminaire retrofit modifications $0.32 $0.33 per fixture Manufactured home $40.00 $41.00 New one or two family dwelling: Maximum of 400 ampere and 0-30 circuits $112.75 $117.00 Maximum of 200 ampere and 31 or more circuits $7.10 $7.35 each More than 200 ampere $17.00 $17.50 each New multi-family structures: 0-20 feeders or circuits $79.00 $82.00 per unit 21 or more feeders or circuits $7.10 $7.35 each Outdoor signs, transformers, and outline power $6.05 $6.25 Permit fee and/or trip charge (minimum)$40.00 $41.00 Power service fee: 0-400 ampere $40.00 $41.00 401-800 ampere $67.00 $69.50 801 ampere and above $112.75 $117.00 Reattachment of exterior electrical components: for multiple units commercial and residential buildings: Each unit has a PID and separate service $40.00 each Building has one PID and one service (base plus each)$40.00 base $23.00 each Commercial buildings (hotels, motels, apartments, and businesses)$41.00 each Residential buildings (townhomes, duplexes, and condominiums)$41.00 base Multiple units for townhomes, duplexes, and condominiums $23.00 each Reconnection of feeder or circuit $2.30 Recreational vehicle site $7.10 $7.35 Retrofit of existing fixtures $0.32 $0.33 Separate bonding inspection $40.00 $41.00 Solar PV Installation: 0-5,000 watts $90.00 5,001-10,000 watts $150.00 10,001-20,000 watts $225.00 20,001-30,000 watts $300.00 30,001-40,000 watts $375.00 40,001-1,000,000 watts $375.00 Each additional 10,000 watts over 40,000 $37.50 1,000,001-5,000,000 watts $3,975.00 Each additional 10,000 watts over 1,000,000 $25.00 5,000,001 watts and larger $10,810.00 Each additional 10,000 watts over 5,000,000 $15.00 Street, parking lot, outdoor lighting, and traffic standard $5.75 $6.00 Tech circuits - alarm communication, remote control, $0.95 $1.00 and signal circuit (0-50 volts) Page 8 Description Current Fees Proposed Fee Required by Section Transformers for light, heat, and power: 0-10 KVA $17.00 $17.50 11 KVA or more $34.00 $35.00 Fire Fuel Storage Tank Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0163 93.21 (minimum $74.00) Underground and above-ground fuel tanks - contract valuation $0.0163 multiplies by (minimum $74.00)150.04 Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits 150.04 and Inspections (plus state surcharge): Residential fees for new construction (built to IRC): Fireplace $112.00 $116.00 Furnace only $112.00 $116.00 1 furnace and 1 A/C $112.00 $116.00 More than 1 furnace and/or A/C $156.00 $162.00 All other residential (gas lines, bath fans, etc.) (minimum)$63.00 $65.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 $0.0163 (minimum $74.00 $75.00) Other Inspections and Fees (plus state surcharge): Avolve application fees for down payment (non-refundable): Fire/building/plumbing/mechanical/NRMP 25%of permit fee Electrical $50.00 Health-licensing inspections (minimum ½ hour charge)$63.00 $65.00 per hour Investigation fee for work without a permit (not to exceed permit fee)200%100%of permit fee Inspections for which no fee is specifically indicated $63.00 $65.00 per hour (minimum ½ hour charge) Inspections outside of normal business hours $86.00 $89.00 per hour Move overweight structure $112.00 $116.00 New tenant inspection fee (minimum ½ hour charge)$65.00 per hour Outdoor seating $65.00 per trip Re-inspection fee: First re-inspection $32.00 $33.00 Each inspection thereafter $65.00 Reissuance of certificate of occupancy inspection (minimum ½ hour $65.00 per hour charge) Reproduction of on-site permit inspection card $63.00 $65.00 per hour (minimum ½ hour charge) Special inspection fee $86.00 $89.00 per trip Plan Review Fee:150.04 Additional plan review required by changes, additions, or $63.00 $65.00 per hour Page 9 Description Current Fees Proposed Fee Required by Section revisions to approved plans (minimum ½ hour charge) Commercial electrical plan review $82.00 $85.00 per hour Cursory plan review of State reviewed projects for delegated 25%of permit fee inspections Percent of building permit fee 65%of permit fee Percent of building permit fee for similar plans previously reviewed 25%of permit fee Percent of fire permit fee/fire sprinkler, suppression, and alarm 65%150.01/93.21 Plan review fee for similar plans previously reviewed 25%of permit fee Pre-plan review fee (no existing permit)$63.00 $65.00 per hour (minimum ½ hour charge) Plumbing Permits & Inspections (plus state surcharge):150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by $0.0163 (minimum $74.00 $75.00) Residential fee (built to IRC) per plumbing fixture $11.80 $12.25 (minimum $63.00 $65.00) Backflow prevention (commercial and residential)$63.00 $65.00 Backflow prevention testing permit fee (plus state surcharge)$63.00 Water heater or water softener $63.00 $65.00 Public Right of Way Excavation $29.00 $30.00 96.06 Public Right of Way Obstruction Permit $155.00 $158.00 97.05(A) Page 10 Description Current Fees Proposed Fee Required by Section Public Right of Way Management Permit: Excavation permit (up to 100 linear feet)$169.00 $173.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.19 $0.20 Obstruction permit $57.00 $58.00 97.05 Registration fee $44.00 $45.00 97.04 Residential Flat Rate Permit Fees (plus state surcharge): Attic insulation (existing home) $119.00 Deck $153.00 $158.00 Deck repair $115.00 $119.00 Demolition $115.00 $119.00 Drain tile (exterior)$158.00 Drain tile (interior)$158.00 Fence over six feet high (seven feet or higher)$115.00 $119.00 Mobile home installation $171.00 $177.00 Retaining wall over four feet high $153.00 $158.00 Retaining wall over eight feet high $190.00 $197.00 Roofing (complete roof)$153.00 $158.00 Roofing and siding combination (one residential home)$236.00 $245.00 Roofing repair $115.00 $119.00 Siding $153.00 $158.00 Siding repair $115.00 $119.00 Spa/hot tub $75.00 $78.00 Swimming pool (above ground) $115.00 $119.00 Swimming pool (in ground) $115.00 $119.00 Window and door replacement (all changes and installs)$115.00 $119.00 Service Connection Inspection (plus state surcharge):150.04 Combination sanitary sewer, storm sewer, and water $63.00 $65.00 Sanitary sewer $63.00 $65.00 Storm sewer $63.00 $65.00 Water $63.00 $65.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge)51.58 New installation $485.00 $500.00 Repair or upgrade $77.00 $150.00 Vacation of Public Easements $171.00 $175.00 153.31 Page 11 Description Current Fees Proposed Fee Required by Section LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor:111.22(A) Off-sale $200.00 On-sale $500.00 On-sale temporary (up to 10 days)$50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor:111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: Off-sale $200.00 111.42 On-sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On-sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On-sale cocktail room $600.00 111.42 On-sale Sunday $200.00 On-sale temporary liquor (1 to 4 days)$50.00 111.38 Application fee $500.00 111.25 Page 12 Description Current Fees Proposed Fee Required by Section Malt liquor: Off-sale $200.00 111.41 Off-sale Sunday $50.00 On-sale brewer taproom $600.00 111.40 On-sale Sunday $200.00 Application fee $500.00 111.25 Wine:111.22(A) On-sale $1,500.00 Application fee $500.00 Additional investigation/application fees:11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty:111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit:$30.00 155.373 Cats: Animal pickup $30.00 Boarding fee $18.00 per day Quarantine boarding for cats $18.00 per day Disposal of animal $35.00 Euthanasia of animal $25.00 Catteries:91.05 Origination fee $75.00 Annual fee $75.00 Christmas Tree Sale Lots:114.21 License $105.00 $107.00 Clean up deposit $200.00 Page 13 Description Current Fees Proposed Fee Required by Section Coin Operated Amusement Devices:112.03(A) Per location $20.00 Plus per machine $20.00 Dogs: 2-year licenses:91.15 Male or female $20.00 Duplicated tag $5.00 Animal pickup $30.00 Boarding fee $26.00 $27.50 per day Quarantine boarding for dogs $25.00 per day Euthanasia of animal $30.00 Disposal of animal $35.00 Dangerous dog registration:91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels:91.05 Origination fee $75.00 $78.00 Annual fee $75.00 Extractions/Commercial Sand and Gravel:150.15(A) Initial application fee $3,895.00 $3,980.00 Annual fee $10,388.00 $10,613.00 Escrow deposit $10,824.00 $11,060.00 Fireworks - Consumer Sales:120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Fuel Dispensing Facility (per fueling position)$70.00 116.02(A) Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections:50.04 First truck $165.00 $170.00 Each additional truck $64.00 Page 14 Description Current Fees Proposed Fee Required by Section Manufactured Home Park:151.04(A) Application fee $220.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 $2.00 ea. lot occupied lots Final permit fee $7.00 ea. lot Massage Therapy Business:123.03(B) Application fee $300.00 Initial investigation fee $300.00 Additional investigation/application fees: Change in owner/officer $120.00 Change in on-site manager $120.00 Amendment to license $75.00 Massage Therapist:123.03(B) New application fee $110.00 Renewal application fee $80.00 $82.00 Pawnbroker or Pawnbroker and Precious Metal Dealer:117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors:114.03 Annual (per person)$125.00 $128.00 Temporary (per person)$80.00 $82.00 Precious Metal Dealers Only:117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Page 15 Description Current Fees Proposed Fee Required by Section Signage:154.04 Business signs $169.00 $173.00 Additional fee for business signs over 40 sq. ft.$1.00 per sq. ft. Handling fee for removal from right-of-way $15.00 Monument signs $1,759.00 $1,797.00 Variance $272.00 $278.00 Special Event Permit: Permit application fee 100-500 participants $50.00 Over 500 participants $100.00 Tobacco or Tobacco Products (2-year license)$500.00 $510.00 115.03 Civil penalty:111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $48.00 $50.00 152.43 Vending Cart $166.00 $170.00 118.03 Page 16 Description Current Fees Proposed Fee Required by Section SUBDIVISION AND DEVELOPMENT FEES Commercial/Multiple Residential Site Plan Review:$236.00 $241.00 153.21 Escrow Fees: $207.00 $2,074.00 $4,147.00 $6,678.00 $2,765.00 $2,765.00 $5,527.00 $1,037.00 $1,037.00 $692.00 $692.00 $692.00 $1,037.00 $692.00 $692.00 NOTES: 1 These are escrow deposits with minimums/maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. $6,536.00 maximum Waiver of subdivision (initial deposit)1 Variance $677.00 $2,706.00 for 1 to 3 lots - initial deposit Final planned development3 $1,015.00 $677.00 $677.00 Rezoning (when site plan is involved)3 $677.00 $677.00 $5,410.00 for 4 or more lots - initial deposit $2,706.00 for initial deposit Interim Use Permit (when site plan is involved)3 Final plat Sketch plan Site plan review/building permit authorization $1,015.00 Minor/corrective subdivision Conditional Use Permit3 $4,059.00 minimum for commercial/industrial and townhouses/multiples Preliminary planned development2 Final subdivision application1 Preliminary subdivision Application Escrow Amount $1,015.00 $203.00 per acre $2,030.00 minimum for single family Page 17 Description Current Fees Proposed Fee Required by Section Final Plat $203.00 $207.00 35.29 Additional fee for each lot over 10 $3.00 Minor or Corrective Subdivision $226.00 $231.00 153.34 Natural Resources Management Permit:152.15 $172.00 $144.00 + $29.00 $573.00 + $11.00 $482.00 + $69.00 Natural Resources Management Permit - Excavation:152.15 $70.00 $71.00 + $30.00 $333.00 + $53.00 $811.00 + $53.00 Natural Resources Management Permit - Security Escrow: Single family 0-100 $167.00 Duplex, townhouse, condo (up to 16 units) Fee 10,001 or more $468.00 first 10,000 SF of building + $67.00 each additional 10,000 SF or fraction thereof 101 to 1,000 $69.00 first 100 CY + $29.00 each additional 100 CY or fraction thereof $323.00 first 1,000 CY + $52.00 per each additional 1,000 CY or fraction thereof Commercial, institutional, industrial $556.00 first 16 units + $11.00 each additional unit $68.00 1,001 to 10,000 Condo, apartments (16 units and greater) $787.00 first 10,000 CY + $52.00 per each additional 10,000 CY or fraction thereof Number of Cubic Yards $140.00 first unit + $28.00 each additional unit All projects except those identified below $2,000.00 or the amount equal to 125% of the estimated cost to accomplish compliance with the approved natural resources management plan, whichever is greater Projects that disturb an area of less than one acre in size on an individual lot or parcel on which a one-family or two-family dwelling exists and will remain to exist under the permit $250.00 plus an additional $1,000.00 if an "as built" grading plan is required Project Type Fee Page 18 Description Current Fees Proposed Fee Required by Section Park Dedication:153.29 Proportional Park Dedication Calculations: Single family $75,000.00 per acre Multi-family $175,000.00 per acre Commercial $265,000.00 per acre Industrial $128,000.00 per acre Residential Subdivision Formula: or or or Where cash-in-lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single Family = 2.7 persons/unit Townhouse = 2.7 persons/unit Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person-residents. The amount of parkland required for each person- resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person-resident. Apartment = 1.9 persons/unit (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units/acre: 3 x 2.7 x 0.00955 = 0.0774 acre x $75,000 = $5,805.00 per acre Each single family unit = 2.7 persons x 0.00955 acre = 0.0258 x $75,000 = $1,935.00 per unit Example: Townhouse at 6 units/acre: 6 x 2.7 x 0.00955 = 0.1547 x $175,000 = $27,072.50 per acre Each townhouse unit = 2.7 persons x 0.00955 = 0.025783 x $175,000 = $4,512.08 per unit Example: Apartment at 18 units/acre: 18 x 1.9 x 0.00955 = 0.32661 x $175,000 = $57,156.75 per acre Each apartment unit = 1.9 persons x 0.00955 = 0.018145 x $175,000 = $3,175.37 per unit Page 19 Description Current Fees Proposed Fee Required by Section Commercial Subdivision Formula: Retail/Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial/Office/Institutional: 1 employee = 0.25 person-resident or or or Example: Example: 1000/1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $265,000 = $636.00 per 1,000 sq. ft. of building area. Example: (institutional building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. 1000/1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $265,000 = $1,881.50 per 1,000 sq. ft. of building area. (office building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. 1000/1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $265,000 = $1,272.00 per 1,000 sq. ft. of building area. (retail/service building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. The fractional person-resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer/client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Page 20 Description Current Fees Proposed Fee Required by Section or Preliminary Plat $646.00 $660.00 Private Activity Revenue Bond Financing Issuance Fee $25,000.00 Storm Water Ponding Dedication:153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater) Waiver of Platting $226.00 $231.00 153.76 (industrial building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $128,000 = cash dedication. The fractional person-resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. 1000/1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $128,000 = $128.00 per 1,000 sq. ft. of building area. Industrial: 1 employee = 0.1 person-resident Example: Page 21 Description Current Fees Proposed Fee Required by Section UTILITY FEES 153.62(A) Sanitary Sewer Connection Fees: Fee $297.00 $303.00 $29.00 $30.00 project cost Determined by MCES $336.00 $343.00 Storm Sewer Connection Fees: Fee $5,816.00 $5,942.00 $7,265.00 $7,423.00 $8,728.00 $8,917.00 project cost Water Utility Connection Fees: Fee $2,597.00 $2,653.00 $29.00 $30.00 project cost $913.00 $933.00 Miscellaneous Charges: Account maintenance fee for change within 30 days of previous $30.00 change After hours call-out non-emergency $85.00 Clear water discharge surcharges:51.08 Correction not made - single family $100.00 Correction not made - non-single family $300.00 Inspection not completed - single family $100.00 Inspection not completed - non-single family $300.00 Prohibited reconnection made - single family $300.00 Prohibited reconnection made - non-single family $500.00 Meter pricing - cost plus 20%51.35 per hour 51.39 Development costproject cost Unit Remarks Development cost Development cost Development cost Remarks Development cost Development cost per SAC/SEF unitCity availability cost Development cost per SAC/SEF unit Lateral cost Lateral benefit from trunk Supply and storage Trunk charge Unit per SAC/SEF unit per acre4 Service Commercial/industrial trunk Multiple residential trunk Service per front foot Lateral charge Lateral benefit from trunk Lateral charge Trunk charge: per acre4 Single family detached trunk Unit w/ bldg permit Development cost Service Metro availability cost per SAC unit per front foot project cost Development cost per acre4 per acre4 project cost Remarks development cost Trunk charge Page 22 Description Current Fees Proposed Fee Required by Section Penalty charges for delinquent utility accounts over $5.00: Monthly bills (minimum charge $3.00)1.5%acct. bal. Quarterly bills (minimum charge $3.00)4.5%acct. bal. Service re-connection:51.39 Deposit for council hearing $52.00 $53.50 Service restoration fee (effective June 1)$52.00 $53.50 Testing of meter:51.37 City test, sizes 5/8", 3/4" and 1", cost plus 20% City test, sizes 1-1/2" and 2" positive displacement, cost plus 20% Independent testing - all others, cost plus 20% Sewer Utility User Fees7, 8:51.36 Monthly base charge: All users, except mobile homes and apartments $7.97 $8.37 unit Mobile homes and apartments $7.18 $7.54 unit Monthly consumption charges (per 1,000 gallons/unit)5: First 5,000 $2.56 $2.69 6,000 - 10,000 $2.59 $2.72 11,000 - 15,000 $2.86 $3.00 16,000 - 35,000 $3.64 $3.82 Over 35,000 $4.15 $4.36 Quarterly base charge: Single family, duplex, and townhomes with individual $23.91 $25.11 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons/unit): First 15,000 $2.56 $2.69 16,000 - 30,000 $2.59 $2.72 31,000 - 45,000 $2.86 $3.00 46,000 - 105,000 $3.64 $3.82 Over 105,000 $4.15 $4.36 Storm Water Drainage User Fee8: Monthly residential equivalent fee $5.64 $5.93 Quarterly residential equivalent fee $16.92 $17.79 Page 23 Description Current Fees Proposed Fee Required by Section Street Light Utility User Fee8: Monthly charges: Apartments/condominiums $1.36 res. unit Commercial in ring route $8.90 acre Commercial/industrial outside of ring route $4.73 acre Mobile homes $1.36 res. unit Townhouse without individual services and 9 or more $1.36 res. unit units per building Quarterly charges: Single family, duplex, and townhouse with individual $5.38 res. unit services or less than 9 units per building Water Utility User Fee8:51.36 Monthly base charge6: All users, except mobile homes and apartments $6.10 $6.41 unit Mobile homes and apartments $5.49 $5.76 unit Monthly consumption charges (per 1,000 gallons/unit): First 5,000 $1.28 $1.34 6,000 - 10,000 $1.31 $1.38 11,000 - 15,000 $1.61 $1.69 16,000 - 35,000 $2.02 $2.12 Over 35,000 $2.40 $2.52 Quarterly base charge6: Single family, duplex, and townhomes with individual $18.30 $19.23 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons/unit): First 15,000 $1.28 $1.34 16,000 - 30,000 $1.31 $1.38 31,000 - 45,000 $1.61 $1.69 46,000 - 105,000 $2.02 $2.12 Over 105,000 $2.40 $2.52 Page 24 Description Current Fees Proposed Fee Required by Section NOTES: 4 Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater.) 5 Sewer Flow Basis - sewer consumption charges are based on the average 3 metered monthly winter water consumptions or the winter quarter water consumptions, except commercial and institutional are based on water consumption each month. If the residence was not occupied by the current customer during the 3 winter months, the sewer charge will be based on the actual water quantity used up to 6,000 gallons each month until a standard 3 winter months or winter quarter is established. 6 Sewer Prorating Policy - new accounts of less than a full month/quarter due to ownership or occupancy changes shall be prorated based on the charge for the most recent winter water consumption (for accounts being closed) or the charge for actual water quantity used up to 6,000 gallons each month (for new accounts) times the number of days of occupancy in the month and dividing the result by 30. 7 Water Prorating Policy - new accounts of less than a full month/quarter due to ownership or occupancy changes shall have base water charges prorated with consumption charges based on actual quantity used. 8 Rates are effective for all bills mailed after January 15, 2017 2018. Page 25 Description Current Fees Proposed Fee Required by Section ZONING 155.400 Comprehensive Plan Amendment $677.00 $692.00 Conditional Use $338.00 $345.00 155.399 Interim Use Permit $609.00 $622.00 Rezoning Planned Development District $1,804.00 $1,843.00 Rezoning All Other Districts $646.00 $660.00 Variances:153.77 & 155.379 Residential $149.00 $152.00 All others $308.00 $315.00 Page 26 CITY OF APPLE VALLEY RESOLUTION NO. 2017- A RESOLUTION APPROVING THE 2018 FEE SCHEDULE WHEREAS, Chapter 35 of the City Code of Ordinances provides for fees to be established by City Council resolution; and WHEREAS, the City desires to recover certain user-related costs through fees and reimbursement; and WHEREAS, the City has listed the fees and charges for various permits, products, and services in a Fee Schedule identified as Exhibit A. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the fees as listed in Exhibit A are hereby approved and shall take effect January 1, 2018. ADOPTED this 14th day of December, 2017. _________________________________ Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk EXHIBIT A City of Approved by the Apple Valley City Council at its December 14, 2017, meeting. Fees are effective January 1, 2018. TABLE OF CONTENTS Description Page Cemetery Fees ............................................................................................................................... 1 City Fees and Materials ................................................................................................................ 3 Consultant and Engineering Fees .................................................................................................. 5 Inspections and Permits ................................................................................................................ 6 Licenses and Permits ..................................................................................................................... 11 Subdivision and Development Fees .............................................................................................. 16 Utility Fees .................................................................................................................................... 21 Zoning ........................................................................................................................................... 25 Description Current Fees CEMETERY FEES 92.15 $1,000.00 $2,000.00 $1,350.00 $2,700.00 $1,270.00 $2,540.00 $1,710.00 $3,420.00 $500.00 $1,000.00 $840.00 $1,680.00 $610.00 $1,220.00 $950.00 $1,900.00 Resident Non- resident Resident Non-resident $1,900.00 $3,800.00 $2,200.00 $4,400.00 Required by Section Resident with monument privileges Resident with marker privileges Single Boulder Double Boulder Addition 34: Original Cemetery Lot Sales/Addition 10: Resident with monument privileges Non-resident with monument privileges Non-resident with marker privileges Non-resident with marker privileges Additions 11/12: Addition 30: Resident with marker privileges Non-resident with marker privileges Resident with monument privileges Resident with marker privileges Non-resident with monument privileges Resident with marker privileges Non-resident with monument privileges Resident with monument privileges Non-resident with marker privileges Non-resident with monument privileges Additions 31/32/33: Page 1 Description Current Fees Required by Section Resident Non- resident Resident Non-resident 1 $970.00 $1,940.00 $1,450.00 $2,900.00 2 $1,030.00 $2,060.00 $1,540.00 $3,080.00 3 $1,090.00 $2,180.00 $1,630.00 $3,260.00 4 $1,210.00 $2,420.00 $1,810.00 $3,620.00 5 $1,270.00 $2,540.00 $1,850.00 $3,700.00 6 $1,150.00 $2,300.00 $1,730.00 $3,460.00 $1,700.00 $3,400.00 N/A N/A Administrative Transfer $15.00 per document Columbarium Niche Name Plate (additional or inscription)$300.00 Columbarium Niche Vase $155.00 Cremation Boulder Emblem $175.00 Cremation Boulder Portrait $300.00 Cremation Boulder Scroll (each additional)$230.00 Interment/(Opening) and Disinterment Fees: Columbarium niche (includes memorialization plaque $420.00 and one inscription) Columbarium niche re-open and close $150.00 Cremation boulder (includes 2 scrolls)$470.00 Vault - adult (over four feet)$1,200.00 Vault - child (two feet one-inch to four feet)$685.00 Vault - cremation $700.00 Vault - infant (under two feet)$480.00 Monuments and Markers Locating Fee $125.00 Outer Cremation Container $125.00 Overtime Fee $125.00 Right of Subsequent Burial (second, third, etc.)50% of current lot cost Title Change Fee (owner deceased)$50.00 per certificate Weekend/Holiday Fee (any activity)$400.00 6 Corner Double NicheSingle Niche Level Additions 50/51: Page 2 Description Current Fees Required by Section CITY FEES AND MATERIALS Administrative Processing: $50.00 $50.00 Antenna Site Leases: 1 - 9 antennas (annual) $30,960.00 Each additional antenna or reserve space of antenna (annual)$2,000.00 Annual lease adjustment 3.5% or CPI Escrow - equipment upgrades/modifications (administration and Actual cost plus 10% plan review, agreement modifications and amendments, engineering and field inspections) Escrow - new installation (engineering and field inspections)Actual cost plus 10% Ground space - 300 sq. ft. Included in lease Ground space - greater than 300 sq. ft. (annual)$3.00 sq. ft. New installation application fee (administration review and $2,500.00 agreement preparation) Copies: CD $5.00 DVD's of meetings $25.00 Oversized commercial building plans $5.00 Photocopies $0.25 False Alarm Charges:130.42 $350.00 Fourth and each subsequent Police response in any calendar year $120.00 Franchise Fees and Other Fees Charged by Franchise Holders:119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG fee $.50 mo. 119.27(D)(1) month: Single family residential 2% Multiple family residential 2% Commercial/Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Nuisance invoice Special assessment (plus interest as adopted by resolution) Electric: Percent of gross on each account not to exceed $25.00 per Fourth and each subsequent Fire response in any calendar year (whichever is greater or negotiable) Page 3 Description Current Fees Required by Section Maps: Land use $2.50 Street - color (first one to residents/AV businesses no charge)$2.50 Zoning $2.50 Property/Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc)$5.00 Audio tape copies of statements (compact disc)$5.00 Dog license owners list $50.00 Finger printing (2 sets of cards)$10.00 Letters of clear record $10.00 Police and Fire background check for daycare/foster care $6.00 Squad car DVD copies $5.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Zoning Compliance Letter $35.00 Page 4 Description Current Fees Required by Section CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: City Engineering Hourly Rates: Assistant City Engineer $121.00 City Engineer $143.00 Civil Engineer $100.00 Engineering/Construction Technician I $75.00 Engineering/Construction Technician II $85.00 Engineering/Construction Technician III $98.00 Engineering Intern $47.00 GIS Technician $90.00 Natural Resources Coordinator $95.00 Public Works Technician $79.00 Water Quality Technician $84.00 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work $241.30 Municipal Attorney $157.00 Municipal Paralegal $96.25 5.90% 7.20% 5.40% Construction Cost $0 - $250,000.00 $250,000.00 - $500,000.00 5.10% 4.70% $500,000.00 - $750,000.00 $750,000.00 - $1,000,000.00 $1,000,000.00 - $2,000,000.00 Fee = % of Construction Cost Page 5 Description Current Fees Required by Section INSPECTIONS AND PERMITS Building Permits, Fire Alarm Systems, and Fire Suppression Systems: 150.04 & 93.21 Commercial Flat Rate Permit Fees (plus state surcharge): 150.04 Commercial fireplace $116.00 Commercial roofing $456.00 Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee)$180.00 Commercial: New and existing per feeder $7.35 More than 200 ampere feeder $18.15 each Concrete encased electrode $41.00 Existing one or two family dwelling and accessory structure: 0-14 feeders or circuits $7.35 each 15 or more feeders or circuits $117.00 per unit $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 Total Valuation 500,001.00 to 1,000,000.00 25,001.00 to 50,000.00 $52.00 $1.00 to $500.00 50,001.00 to 100,000.00 Fee $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 2,001.00 to 25,000.00 501.00 to 2,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof 1,000,001.00 and up 100,001.00 to 500,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 Page 6 Description Current Fees Required by Section Existing multi-family structure: 0-9 feeders or circuits $7.35 each 10 or more feeders or circuits $82.00 per unit Luminaire retrofit modifications $0.33 per fixture Manufactured home $41.00 New one or two family dwelling: Maximum of 400 ampere and 0-30 circuits $117.00 Maximum of 200 ampere and 31 or more circuits $7.35 each More than 200 ampere $17.50 each New multi-family structures: 0-20 feeders or circuits $82.00 per unit 21 or more feeders or circuits $7.35 each Outdoor signs, transformers, and outline power $6.25 Permit fee and/or trip charge (minimum)$41.00 Power service fee: 0-400 ampere $41.00 401-800 ampere $69.50 801 ampere and above $117.00 Reattachment of exterior electrical components: Commercial buildings (hotels, motels, apartments, and $41.00 each businesses) Residential buildings (townhomes, duplexes, and $41.00 base condominiums) Multiple units for townhomes, duplexes, and condominiums $23.00 each Recreational vehicle site $7.35 Retrofit of existing fixtures $0.33 Separate bonding inspection $41.00 Solar PV Installation: 0-5,000 watts $90.00 5,001-10,000 watts $150.00 10,001-20,000 watts $225.00 20,001-30,000 watts $300.00 30,001-40,000 watts $375.00 40,001-1,000,000 watts $375.00 Each additional 10,000 watts over 40,000 $37.50 1,000,001-5,000,000 watts $3,975.00 Each additional 10,000 watts over 1,000,000 $25.00 5,000,001 watts and larger $10,810.00 Each additional 10,000 watts over 5,000,000 $15.00 Street, parking lot, outdoor lighting, and traffic standard $6.00 Tech circuits - alarm communication, remote control, $1.00 and signal circuit (0-50 volts) Page 7 Description Current Fees Required by Section Transformers for light, heat, and power: 0-10 KVA $17.50 11 KVA or more $35.00 Fire Fuel Storage Tank Permits (plus state surcharge): Underground and above-ground fuel tanks - contract valuation $0.0163 multiplies by (minimum $74.00)150.04 Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits 150.04 and Inspections (plus state surcharge): Residential fees for new construction (built to IRC): Fireplace $116.00 Furnace only $116.00 1 furnace and 1 A/C $116.00 More than 1 furnace and/or A/C $162.00 All other residential (gas lines, bath fans, etc.) (minimum)$65.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 (minimum $75.00) Other Inspections and Fees (plus state surcharge): Avolve application fees for down payment (non-refundable): Fire/building/plumbing/mechanical/NRMP 25% of permit fee Electrical $50.00 Health-licensing inspections (minimum ½ hour charge)$65.00 per hour Investigation fee for work without a permit (not to exceed permit fee)100% of permit fee Inspections for which no fee is specifically indicated $65.00 per hour (minimum ½ hour charge) Inspections outside of normal business hours $89.00 per hour Move overweight structure $116.00 New tenant inspection fee (minimum ½ hour charge)$65.00 per hour Outdoor seating $65.00 per trip Re-inspection fee: First re-inspection $33.00 Each inspection thereafter $65.00 Reissuance of certificate of occupancy inspection (minimum ½ hour $65.00 per hour charge) Reproduction of on-site permit inspection card $65.00 per hour (minimum ½ hour charge) Special inspection fee $89.00 per trip Plan Review Fee:150.04 Additional plan review required by changes, additions, or $65.00 per hour revisions to approved plans (minimum ½ hour charge) Commercial electrical plan review $85.00 per hour Page 8 Description Current Fees Required by Section Cursory plan review of State reviewed projects for delegated 25% of permit fee inspections Percent of building permit fee 65% of permit fee Percent of fire permit fee/fire sprinkler, suppression, and alarm 65% 150.01/93.21 Plan review fee for similar plans previously reviewed 25% of permit fee Pre-plan review fee (no existing permit) $65.00 per hour (minimum ½ hour charge) Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by $0.0163 (minimum $75.00) Residential fee (built to IRC) per plumbing fixture $12.25 (minimum $65.00) Backflow prevention (commercial and residential)$65.00 Water heater or water softener $65.00 Public Right of Way Excavation $30.00 96.06 Public Right of Way Obstruction Permit $158.00 97.05(A) Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) $173.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.20 Obstruction permit $58.00 97.05 Registration fee $45.00 97.04 Residential Flat Rate Permit Fees (plus state surcharge): Attic insulation (existing home) $119.00 Deck $158.00 Deck repair $119.00 Demolition $119.00 Drain tile (exterior)$158.00 Drain tile (interior)$158.00 Fence (seven feet or higher)$119.00 Mobile home installation $177.00 Retaining wall over four feet high $158.00 Retaining wall over eight feet high $197.00 Roofing (complete roof)$158.00 Roofing and siding combination (one residential home)$245.00 Roofing repair $119.00 Siding $158.00 Siding repair $119.00 Spa/hot tub $78.00 Page 9 Description Current Fees Required by Section Swimming pool (above ground) $119.00 Swimming pool (in ground) $119.00 Window and door replacement (all changes and installs)$119.00 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer, storm sewer, and water $65.00 Sanitary sewer $65.00 Storm sewer $65.00 Water $65.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge)51.58 New installation $500.00 Repair or upgrade $150.00 Vacation of Public Easements $175.00 153.31 Page 10 Description Current Fees Required by Section LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off-sale $200.00 On-sale $500.00 On-sale temporary (up to 10 days)$50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: Off-sale $200.00 111.42 On-sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On-sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On-sale cocktail room $600.00 111.42 On-sale Sunday $200.00 On-sale temporary liquor (1 to 4 days)$50.00 111.38 Application fee $500.00 111.25 Page 11 Description Current Fees Required by Section Malt liquor: Off-sale $200.00 111.41 Off-sale Sunday $50.00 On-sale brewer taproom $600.00 111.40 On-sale Sunday $200.00 Application fee $500.00 111.25 Wine:111.22(A) On-sale $1,500.00 Application fee $500.00 Additional investigation/application fees: 11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty:111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Animal pickup $30.00 Boarding fee $18.00 per day Quarantine boarding for cats $18.00 per day Disposal of animal $35.00 Euthanasia of animal $25.00 Catteries:91.05 Origination fee $75.00 Annual fee $75.00 Christmas Tree Sale Lots: 114.21 License $107.00 Clean up deposit $200.00 Page 12 Description Current Fees Required by Section Coin Operated Amusement Devices: 112.03(A) Per location $20.00 Plus per machine $20.00 Dogs: 2-year licenses:91.15 Male or female $20.00 Duplicated tag $5.00 Animal pickup $30.00 Boarding fee $27.50 per day Quarantine boarding for dogs $25.00 per day Euthanasia of animal $30.00 Disposal of animal $35.00 Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels:91.05 Origination fee $78.00 Annual fee $75.00 Extractions/Commercial Sand and Gravel: 150.15(A) Initial application fee $3,980.00 Annual fee $10,613.00 Escrow deposit $11,060.00 Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Fuel Dispensing Facility (per fueling position)$70.00 116.02(A) Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck $170.00 Each additional truck $64.00 Page 13 Description Current Fees Required by Section Manufactured Home Park: 151.04(A) Application fee $220.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 $2.00 ea. lot occupied lots Final permit fee $7.00 ea. lot Massage Therapy Business: 123.03(B) Application fee $300.00 Initial investigation fee $300.00 Additional investigation/application fees: Change in owner/officer $120.00 Change in on-site manager $120.00 Amendment to license $75.00 Massage Therapist:123.03(B) New application fee $110.00 Renewal application fee $82.00 Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) $128.00 Temporary (per person)$82.00 Precious Metal Dealers Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation $120.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Page 14 Description Current Fees Required by Section Signage:154.04 Business signs $173.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Handling fee for removal from right-of-way $15.00 Monument signs $1,797.00 Variance $278.00 Special Event Permit: Permit application fee 100-500 participants $50.00 Over 500 participants $100.00 Tobacco or Tobacco Products (2-year license)$510.00 115.03 Civil penalty:111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $50.00 152.43 Vending Cart $170.00 118.03 Page 15 Description Current Fees Required by Section SUBDIVISION AND DEVELOPMENT FEES Commercial/Multiple Residential Site Plan Review: $241.00 153.21 Escrow Fees: NOTES: 1 These are escrow deposits with minimums/maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. $6,678.00 maximum Waiver of subdivision (initial deposit)1 Variance $692.00 $2,765.00 for 1 to 3 lots - initial deposit Final planned development3 $1,037.00 $692.00 $692.00 Rezoning (when site plan is involved)3 $692.00 $692.00 $5,527.00 for 4 or more lots - initial deposit $2,765.00 for initial deposit Interim Use Permit (when site plan is involved)3 Final plat Sketch plan Site plan review/building permit authorization $1,037.00 Minor/corrective subdivision Conditional Use Permit3 $4,147.00 minimum for commercial/industrial and Preliminary planned development2 $207.00 per acre Final subdivision application1 Preliminary subdivision $1,037.00 Application Escrow Amount $2,074.00 minimum for single family Page 16 Description Current Fees Required by Section Final Plat $207.00 35.29 Additional fee for each lot over 10 $3.00 Minor or Corrective Subdivision $231.00 153.34 Natural Resources Management Permit: 152.15 Natural Resources Management Permit - Excavation: 152.15 Natural Resources Management Permit - Security Escrow: Single family 0-100 $172.00 Duplex, townhouse, condo (up to 16 units) Fee All projects except those identified below $2,000.00 or the amount equal to 125% of the estimated cost to accomplish compliance with the approved natural resources management plan, whichever is greater Projects that disturb an area of less than one acre in size on an individual lot or parcel on which a one-family or two- family dwelling exists and will remain to exist under the permit $250.00 plus an additional $1,000.00 if an "as built" grading plan is required Project Type Fee 10,001 or more $482.00 first 10,000 SF of building + $69.00 each additional 10,000 SF or fraction thereof 101 to 1,000 $71.00 first 100 CY + $30.00 each additional 100 CY or fraction thereof $333.00 first 1,000 CY + $53.00 per each additional 1,000 CY or fraction thereof 1,001 to 10,000 Condo, apartments (16 units and greater) $811.00 first 10,000 CY + $53.00 per each additional 10,000 CY or fraction thereof Number of Cubic Yards $144.00 first unit + $29.00 each additional unit Commercial, institutional, industrial $573.00 first 16 units + $11.00 each additional unit $70.00 Page 17 Description Current Fees Required by Section Park Dedication:153.29 Proportional Park Dedication Calculations: Single family $75,000.00 per acre Multi-family $175,000.00 per acre Commercial $265,000.00 per acre Industrial $128,000.00 per acre Residential Subdivision Formula: or or or Townhouse = 2.7 persons/unit Where cash-in-lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single Family = 2.7 persons/unit Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person-residents. The amount of parkland required for each person-resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person-resident. (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units/acre: 3 x 2.7 x 0.00955 = 0.0774 acre x $75,000 = $5,805.00 per acre Each single family unit = 2.7 persons x 0.00955 acre = 0.0258 x $75,000 = $1,935.00 per unit Example: Townhouse at 6 units/acre: 6 x 2.7 x 0.00955 = 0.1547 x $175,000 = $27,072.50 per acre Each townhouse unit = 2.7 persons x 0.00955 = 0.025783 x $175,000 = $4,512.08 per unit Example: Apartment at 18 units/acre: 18 x 1.9 x 0.00955 = 0.32661 x $175,000 = $57,156.75 per acre Each apartment unit = 1.9 persons x 0.00955 = 0.018145 x $175,000 = $3,175.37 per unit Apartment = 1.9 persons/unit Page 18 Description Current Fees Required by Section Commercial Subdivision Formula: Retail/Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial/Office/Institutional: 1 employee = 0.25 person-resident or or or Example: Example: 1000/1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $265,000 = $636.00 per 1,000 sq. ft. of building area. (institutional building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. 1000/1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $265,000 = $1,881.50 per 1,000 sq. ft. of building area. (office building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. 1000/1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $265,000 = $1,272.00 per 1,000 sq. ft. of building area. (retail/service building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $265,000 = cash dedication. The fractional person-resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer/client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: Page 19 Description Current Fees Required by Section or Preliminary Plat $660.00 Private Activity Revenue Bond Financing Issuance Fee $25,000.00 Storm Water Ponding Dedication: 153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater) Waiver of Platting $231.00 153.76 (industrial building square footage/1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person-equivalents x 0.00955 acres = acreage to be dedicated x $128,000 = cash dedication. The fractional person-resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. 1000/1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $128,000 = $128.00 per 1,000 sq. ft. of building area. Example: Industrial: 1 employee = 0.1 person-resident Page 20 Description Current Fees Required by Section UTILITY FEES 153.62(A) Sanitary Sewer Connection Fees: Fee $303.00 $30.00 project cost Determined by MCES $343.00 Storm Sewer Connection Fees: Fee $5,942.00 $7,423.00 $8,917.00 project cost Water Utility Connection Fees: Fee $2,653.00 $30.00 project cost $933.00 Miscellaneous Charges: Account maintenance fee for change within 30 days of previous $30.00 change After hours call-out non-emergency $85.00 Clear water discharge surcharges: 51.08 Correction not made - single family $100.00 Correction not made - non-single family $300.00 Inspection not completed - single family $100.00 Inspection not completed - non-single family $300.00 Prohibited reconnection made - single family $300.00 Prohibited reconnection made - non-single family $500.00 Meter pricing - cost plus 20% 51.35 per hour 51.39 City availability cost Development cost per SAC/SEF unit Lateral cost Lateral benefit from trunk Development costproject cost Unit Remarks Development cost Development cost Development cost Remarks Development cost Development cost per SAC/SEF unit Supply and storage Trunk charge Unit per SAC/SEF unit per acre4 Service Commercial/industrial trunk Multiple residential trunk Service per front foot Lateral charge Lateral benefit from trunk Lateral charge Trunk charge: per acre4 Single family detached trunk Unit w/ bldg permit Development cost Service Metro availability cost per SAC unit per front foot project cost Development cost per acre4 per acre4 project cost Remarks development cost Trunk charge Page 21 Description Current Fees Required by Section Penalty charges for delinquent utility accounts over $5.00: Monthly bills (minimum $3.00) 1.5% acct. bal. Quarterly bills (minimum $3.00) 4.5% acct. bal. Service re-connection: 51.39 Deposit for council hearing $53.50 Service restoration fee (effective June 1)$53.50 Testing of meter:51.37 City test, sizes 5/8", 3/4" and 1", cost plus 20% City test, sizes 1-1/2" and 2", cost plus 20% Independent testing , cost plus 20% Sewer Utility User Fees7, 8:51.36 Monthly base charge: All users, except mobile homes and apartments $8.37 unit Mobile homes and apartments $7.54 unit Monthly consumption charges (per 1,000 gallons/unit)5: First 5,000 $2.69 6,000 - 10,000 $2.72 11,000 - 15,000 $3.00 16,000 - 35,000 $3.82 Over 35,000 $4.36 Quarterly base charge: Single family, duplex, and townhomes with individual $25.11 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons/unit): First 15,000 $2.69 16,000 - 30,000 $2.72 31,000 - 45,000 $3.00 46,000 - 105,000 $3.82 Over 105,000 $4.36 Storm Water Drainage User Fee8: Monthly residential equivalent fee $5.93 Quarterly residential equivalent fee $17.79 Page 22 Description Current Fees Required by Section Street Light Utility User Fee8: Monthly charges: Apartments/condominiums $1.36 res. unit Commercial in ring route $8.90 acre Commercial/industrial outside of ring route $4.73 acre Mobile homes $1.36 res. unit Townhouse without individual services and 9 or more $1.36 res. unit units per building Quarterly charges: Single family, duplex, and townhouse with individual $5.38 res. unit services or less than 9 units per building Water Utility User Fee8:51.36 Monthly base charge6: All users, except mobile homes and apartments $6.41 unit Mobile homes and apartments $5.76 unit Monthly consumption charges (per 1,000 gallons/unit): First 5,000 $1.34 6,000 - 10,000 $1.38 11,000 - 15,000 $1.69 16,000 - 35,000 $2.12 Over 35,000 $2.52 Quarterly base charge6: Single family, duplex, and townhomes with individual $19.23 unit services or less than 9 units per building Quarterly consumption charges (per 1,000 gallons/unit): First 15,000 $1.34 16,000 - 30,000 $1.38 31,000 - 45,000 $1.69 46,000 - 105,000 $2.12 Over 105,000 $2.52 Page 23 Description Current Fees Required by Section NOTES: 4 Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater.) 5 Sewer Flow Basis - sewer consumption charges are based on the average 3 metered monthly winter water consumptions or the winter quarter water consumptions, except commercial and institutional are based on water consumption each month. If the residence was not occupied by the current customer during the 3 winter months, the sewer charge will be based on the actual water quantity used up to 6,000 gallons each month until a standard 3 winter months or winter quarter is established. 6 Sewer Prorating Policy - new accounts of less than a full month/quarter due to ownership or occupancy changes shall be prorated based on the charge for the most recent winter water consumption (for accounts being closed) or the charge for actual water quantity used up to 6,000 gallons each month (for new accounts) times the number of days of occupancy in the month and dividing the result by 30. 7 Water Prorating Policy - new accounts of less than a full month/quarter due to ownership or occupancy changes shall have base water charges prorated with consumption charges based on actual quantity used. 8 Rates are effective for all bills mailed after January 15, 2018. Page 24 Description Current Fees Required by Section ZONING 155.400 Comprehensive Plan Amendment $692.00 Conditional Use $345.00 155.399 Interim Use Permit $622.00 Rezoning Planned Development District $1,843.00 Rezoning All Other Districts $660.00 Variances:153.77 & 155.379 Residential $152.00 All others $315.00 Page 25 I T E M: 7. C O UNC I L ME E T I NG D AT E:December 14, 2017 S E C T I O N:Calendar of Upcoming Events Description: Approve Calendar of Upcoming Events Staff Contact: Stephanie Marschall, D eputy City Clerk Department / Division: City Clerk’s Office AC T IO N RE Q UE S T E D : Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the C ity Council. S UM M ARY: Day/Date Time Location Ev ent Wed./Dec. 13 11:30 a.m.-1:00 p.m.GrandStay Chamber Holiday Awards Luncheon T hur./Dec. 14 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting T hur./Dec. 14 7:00 p.m.Municipal C enter Regular City C ouncil Meeting * Fri./Dec. 15 11:00 a.m.Mantra Bazaar Ribbon C utting C eremony Wed./Dec. 20 9:00 a.m.Municipal C enter Firefighters Relief Association Meeting Wed./Dec. 20 7:00 p.m.Municipal C enter Planning Commission Meeting C A N C ELLED Mon./Dec. 25 City Offices C losed Christmas Holiday Tue./Dec. 26 City Offices C losed Christmas Holiday Floater T hur./Dec. 28 6:00 p.m.Municipal C enter ED A Meeting - C A N C ELLED T hur./Dec. 28 7:00 p.m.Municipal C enter Regular City C ouncil Meeting * Mon./J an. 1 City Offices C losed New Year’s Day T hur./J an. 4 7:00 p.m.Municipal C enter Parks & Recreation Advisory Committee Meeting Wed./J an. 10 7:00 p.m.Municipal C enter Traffic Safety Advisory Committee Meeting T hur./J an. 11 5:30 p.m.Municipal C enter Informal C ity C ouncil Meeting T hur./J an. 11 7:00 p.m.Municipal C enter Regular City C ouncil Meeting * Sat./J an. 13 5:00-9:00 p.m.Valleywood C lubhouse Apple Valley Arts Foundation Frozen Apple C oncert Series Mon./J an. 15 City Offices C losed Martin Luther King J r. Day B AC K GRO UND : Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only at events marked with an asterisk will any action of the Council take place. B UD GE T IM PACT: N/A