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HomeMy WebLinkAbout01/04/2018City of Meeting Location: Municipal Center 7100 147th Street Vilest Apple Valley, Minnesota 55124 January 4, 2018 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. L Introduction of Park Superintendent Mike Endres 2. Committee's Annual Report 3. Field Discussion A. Use by High Schools B. Use by Club Sports Programs 4. 2018 Committee Goals 5. Committee Term Renewals PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. L Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit— For Items Not on this Agenda 4. Approval of the November 2017 Minutes 5. Agenda Items A. Introduction of Park Superintendent Mike Endres B. Teen Center Report C. Pickleball Meeting Recap D. Cobblestone Lake Park — Northwestern update E. Cortland Development Park Naming Discussion F. Land Purchase G. Division Updates 1.) Recreation a.) Mid -Winter Fest 2018 b.) Winter Concert Series 2.) Valleywood Golf Course 3.) Arenas 4.) Park Maintenance 5 minutes 5 minutes 25 minutes 10 minutes 5 minutes 10 minutes 5 minutes 5 minutes 15 minutes 15 minutes 10 minutes 15 minutes 10 minutes 20 minutes 6. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, March 1, 2018 6:00 p.m. (Informal) " 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's Internet Web Site www. cityofapplevalley. org) Page i :� 1 VA WA ♦ la It A Do i The Parks and Recreation Advisory Committee (PRAC) is an appointed committee of volunteer citizens. The purpose of the PRAC is to advise and make recommendations to the City Council con- cerning parks, recreation, open space, and trail is- sues. In addition, the PRAC provides input to City staff, acting as an advisory board on com- munity interests concern- ing recreation and parks. The PRAC consists of sev- en (7) members appoint- ed by City Council for three (3) year terms. The Chairperson and Secre- tary are elected annually by the committee mem- bers at an "organizational meeting" typically held in March. Meetings are held the first Thursday of Jan- * Brenton Schutz —Chair ♦ Joshua Gaffke—Secretary ♦ Noel Hammill ♦ Matthew Hinrichs ♦ Boyd Montgomery ♦ Jessica Montgomery ♦ Ben Van Gandy ♦ Lee Strom (retired) ♦ Patrick Sullivan (retired) COMMITTEE MEETINGS Meetings were held Janu- ary g, March 2, May 4, July 20, September 7, and November 2. Regular meetings were held in the Municipal Center's Coun- cil Chambers and video broadcast on Charter Communications Channel 18o starting at 7:00 p.m. Informal meetings were held at 6:oo p.m. in the Municipal Center's Re- nary, March, May, Sep- tember, and November, with additional meetings called as needed through- out the year. A July 20, 2017, meeting included a park tour of Cobblestone, Cortland, and Quarry Point parks. The Parks and Recreation Advisory Committee's work covers a broad range of issues which must be acted upon in a timely manner. Occasion- ally, the formation of "task force" or "study" groups" becomes necessary to look into or work further on more complex issues. gent Conference Room prior to each Regular meeting. (L to R) Committee Members: Van Gundy, J. Montgomery, B. Montgomery, Chair Schulz, Secretary Gaffke, Committee Members Hammill, and Hinrichs MEETING ITEMS OF DISCUSSION INCLUDED: ♦ Cobblestone Lake Park —Northwest ♦ Cortland Develop- ment Park Property ♦ Comprehensive Plan ♦ Teen Center ♦ Special Event Policy ♦ Cobblestone Lake Park Exercise Equip- ment Orchard Place— ♦ Senior Center Name Planned Develop- Addition ment ♦ Redwood Drop -In Valleywood Golf Center for Teens Course Food and Beverage Operation ♦ Service Recognition Plan for Two Departing Committee Members ♦ Annual Park Tour — Cobblestone, Cortland Develop. and Quarry Point Parks ♦ Division Updates — Park Maintenance, Arenas, Golf Course, and Recreation Meetings of the Parks and Recreation Advisory Committee are televised on Charter Cable TV channel 18o and on-line at http://www.ei.apple- valley.mn.us. The Parks and Recreation Advisory Committee Consists oJ7 seven (7) members appointed by City Council for a three (3) year term. Page 2 :: •: is ••• ITEM: 3.A. City of Apple PARKS & RECREATION ADVISORY Valley COMMITTEE MEETING DATE: January 4, 2017 SECTION: Informal Agenda ITEM DESCRIPTION: Field Discussion STAFF CONTACT: DEPARTMENTIDIVISION: Lyndell Frey, Recreation Supervisor Parks and Recreation Department Action Requested Discussion on use of City Athletic fields by Apple Valley & Eastview High Schools. Summary City staff has seen an increase of High School requests for the use of Johnny Cake Ridge Park East fields (soccer fields A, B, C and Legion field), Quarry Point Park fields (baseball fields 1 & 2), and the lights on these fields. All of the fields listed above are not part of the City/School joint powers agreement made in regards to Johnny Cake Ridge Park West, and the High Schools' increased use of these fields limits use options for youth associations and incurs maintenance costs for the City. Should the City continue to allow the school district to use those fields at no charge, or should the school district be asked to pay the direct cost of use of these fields? Should city staff continue to allow the school district to use all outdoor city facilities at no cost (with the city than picking up all direct costs) of the school using facilities from 6am to 6pm on all schooldays? Background In the past, the City has not charged the High Schools for any cost associated with the use of Johnny Cake Ridge Park East and Quarry Point fields. These costs include, but are not limited to: field maintenance and preparation (including weekly mowing and lining of soccer fields and daily —sometimes twice daily —chalking and prepping of baseball fields; field lighting; installation and cleaning of portable toilets; garbage removal; City staff wages; etc. Budget Impact Here are two examples of budget impact if the City charged the High Schools to use fields outside of the City/School joint powers agreement (Johnny Cake Ridge Park East and Quarry Point Park fields): the two most heavily used fields at Johnny Cake Ridge Park East by the High Schools are Legion Field (baseball) in the spring (April through May) and Field C (soccer stadium) in the fall (mid -August through mid -October). The direct cost to the City for those two fields in their respective seasons is approximately $6,000.00 total. If the High Schools were' charged the City's direct cost to use the fields outside the joint powers agreement, the City would benefit in two ways: First, it would help pay a portion of those direct expenses currently incurred by the Parks department. Second, it would hopefully encourage the High Schools to use their own fields for some of these games/scrimmages, which would allow the City to either rent that field space to other groups or rest those fields after long seasons of use. •00 .:*:o •000 •00, City of Apple Valley ITEM DESCRIPTION: Field Discussion STAFF Lyndell Frey, Recreation Supervisor ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: D EPARTM ENT/DI VISION: M January 4, 2017 Informal Agenda Parks and Recreation Department Action Requested Discussion of use of City Athletic fields by various club sports programs. Summary Use of City fields by some travel programs has evolved over the past several years. Currently neither of the soccer clubs (Dakota REV or Burnsville/Valley United) is under the umbrella of the VAA (Valley Athletic Association) or EVAA (Eastview Athletic Association). Staff is seeking the Parks & Recreation Advisory Committees recommendation of what action, if any, should be taken to charge clubs for the use of City facilities for games, practices, tournaments, try -outs, camps, clinics, etc. Background For many years, the youth athletic associations managed both the in-house and travel programs for the youth of Apple Valley. The majority of those youth had parents who either lived or worked in Apple Valley full time. Over the years, with the development of more sports -specific training and practice programs, some of the travel programs have transitioned away from the local community program and are now club programs. Soccer is an example of this: both associations no longer have the travel soccer program under their association's umbrella. Based on 2016 numbers, the Dakota Rev Soccer club's members included 17% of youth whose parents/parent lived in Apple Valley. Like for all youth outdoor sports associations, the clubs are not being charged for any practices or league game use. Currently the club programs are, however, being charged $45.00 per field per day for tournament use and $15 per hour for lights for tournaments or practices —this is the same fee that our own associations are being charged. Budget Impact If the club programs were charged for daily use of City fields (including an increase in tournament field rental fees), and if they continued to use a similar amount of field space, the budget impact would be an estimated $20,000.00, or possibly more to help offset a partial cost to maintain City fields. If, when presented with these cost increases, the club programs choose to use less City field space than they currently are, this would help City staff maintain our current fields at a higher standard. ii6 •004 ••••< its ITEM: ,4. City Of apple PARKS & RECREATION ADVISORY Valley COMMITTEE MEETING DATE: January 4, 2018 SECTION: Informal Agenda 2017 PARKS AND RECREATION ADVISORY COMMITTEE GOALS status report • Bike route through the city - 15-16 nines September 9, 2017, Le Tour de Apple Valley offered three bike tour options; 2-mile family friendly, 9-mile intermediate; and 16 mile loop around the city. Participants were invited to ride with the Mayor and members of the Fire Department. lie 60 • Take what we learn from Cobblestone exercise equipment out to other parts of the city Equipment and the concrete pad have been installed and well received in the Cobblestone neighborhood. Landscaping of the area will be done in 2018. Look through existing and future needs for park development through Comp Planning process Staff has worked extensively with Confluence to conduct a Parks and Recreation Comprehensive Plan update to be included with the City's 2040 Comp Plan. A draft copy of the Parks and Recreation Plan should be available by mid -January. • Finish Cortland, Regatta, Cobblestone and move forward Cortland development park now includes playground equipment, basketball play pad, benches, pathway, and landscaping. Playground program and puppet theater performances are planned for summer 2018. Regatta Park future conceptual plans were discussed but no changes have been made to the park. Play structure and pathway are in acceptable condition at this time. Significant progress has been made at Cobblestone Lake Park- Northwest. The pergola and stone bench seating have been completed, exercise equipment and parking lot have been installed, restroom building and park pavilion are in progress. Landscaping is scheduled for 2018. • Build Park Dedication Fund 2017 Park Dedication fees and investment earnings estimated at $184,717 bringing the fund balance to an estimated $1,739,025 as of November 27, 2017. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 2, 2017 Minutes of the November 2, 2017, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaf ke; Committee Members Matthew Hinrichs, Boyd Montgomery, Jessica Montgomery and Ben Van Gundy, Parks and Recreation Director Barry Bernstein; Park Superintendent Tom Adamini; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; and Administrative Coordinator Dorene Perkins Morn. ABSENT: Noel Hammill ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. ITEM 2. Approval of Agenda MOTION: by B. Montgomery, seconded by Hinricks, adding the Pledge of Allegiance to subsequent Parks and Recreation Advisory Committee meeting agendas VOTE: Yes — 6, No - 0 MOTION: by Himicks, seconded by J. Montgomery, adding Item 5.G. — November 16, 2017, Special Informal Meeting, and approving the agenda to tonight's meeting, as amended. VOTE: Yes — 6, No — 0 Everyone took part in the Pledge of Allegiance to the flag. ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one present. ITEM 4. Approval of the September 2017, Minutes. MOTION: by B. Montgomery seconded by J. Montgomery, to approve the September 7, 2017, meeting minutes as presented. VOTE: Yes — 6, No — 0 -lof4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 2, 2017 ITEM 5.A. Agenda Items — Cortland Development Park Update Director Bernstein presented a progress status report on the park development. The park is approx. 90% completed. ITEM 5.B. Agenda Items — Cobblestone Lake Park Northwest Director Bernstein reported the restroom and picnic pavilion are under construction, the second lift has been completed on the parking lot and it has been striped. The pergola and exercise equipment have been installed. Substantial completion is scheduled by the end of December. ITEM 5.C. Agenda Items — Teen Center Update Recreation Manager Muelken reviewed teen center attendance numbers and comparison between Teen Center and Redwood teen site. Committee discussion included warming house operations and their non -influence on teen center attendance numbers, continued teen programming and special events at the Teen Center, cost of a shuttle for transportation, pursuing teen feedback, potential facility name change, etc. MOTION: by Van Gundy, seconded by Gaffke, recommending repurposing of the Teen Center into a rentable and programmable space, concentrate teen programming at Redwood. VOTE: Yes — 6, No — 0 ITEM 5. D. Agenda Items — Drones in City Parks Current City Ordinance prohibits take -offs and landings of unmanned aircrafts within city parks. Director Bernstein proposed staff investigate public utilization of unmanned aircrafts in city parks. An FAA workshop "Know Before You Fly" is scheduled at the Senior Center January 9, 2018. Committee discussion included FAA rules, jurisdiction, and park usage. Request was made for information on where the Police interactions with unmanned aircraft operator contacts have taken place. MOTION: by B. Montgomery, seconded by Schulz, directing staff to investigate and bring back to the Committee information on what other communities are doing and what other solutions the City may be able to offer, regarding unmanned aircrafts in city parks. -2of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 2, 2017 VOTE: Yes — 6, No —1 (Van Gundy) ITEM 5. E. 1. Agenda Items — Division Updates— Park Maintenance Park Superintendent Adamini reviewed the October — December list of park maintenance work projects. He thanked the Committee for their support over the years. The Committee recognized Superintendent Adamini for his work over the last twenty-six years. Director Bernstein recognized Superintendent Adamini and highlighted projects he has been instrumental in during his career with the City. ITEM 5. E. 2. Agenda Items — Division Updates and 2018 Fee Schedules — Arenas Arena Manager Christianson reviewed proposed ice rate fees. Committee discussion included reasoning of the increase amount. Manager Christianson explained and presented photos of ice painting of lines and logos at the rink. He also reviewed the Learn to Skate Program and noted the first high school games are starting soon. Staff has been working toward the Sports Arena's ice plant replacement beginning in March 2018. MOTION: by J. Montgomery, seconded by Van Gundy, recommending approval of the 2018-2019 ice rates. VOTE: Yes — 6, No — 0 ITEM 5. E. 3. Agenda Items — Division Updates and 2018 Fee Schedules — Valleywood Golf Course Golf Course Manager Zinck presented the course's year-end summary. The course is closing Sunday, November 5 for the season. The course hosted the I& annual cross country sectional last week. Manager Zinck reviewed data points for rounds of golf, season pass breakdown, patron card numbers and season pass trends. He reviewed MN Golf Association's "Play Golf Minnesota" license plate program. MOTION: by B. Montgomery, seconded by Gaflke, recommending approval of the 2018 golf course fee structure as presented. VOTE: Yes — 6, No — 0 ITEM 5. E. 4. Agenda Items — Division Updates and 2018 Fee Schedules — Recreation Recreation Manager Muelken gave a recreation update and presented proposed 2018 fee schedule. Activities include a partnership program with the Galaxy library, volleyball and basketball leagues, youth open gym program, pickleball indoors, and a basketball tournament scheduled next weekend. Outdoor ice rink season scheduled Dec. 16 through Feb. 19. -3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 2, 2017 MOTION: by Van Gundy, seconded by Hinricks, recommending approval of the 2018 recreation fee schedule. VOTE: Yes — 6, No — 0 ITEM 5. F. Agenda Items — Approval of the 2018 Meeting Schedule Committee requested the addition of an April park tour to the 2018 meeting schedule. MOTION: by Van Gundy, seconded by Hinricks, recommending approval of the 2018 Parks and Recreation Advisory Committee meeting scheduled with the addition of an April 19, 2018, meeting that includes a park tour. VOTE: Yes — 6, No — 0 ITEM 5. G. Agenda Items — November 16, 2017, Special Informal Meeting MOTION: by Van Gundy, seconded by Hinricks, calling a Special Informal Meeting of the Parks and Recreation Advisory Committee beginning at 6:30 p.m., on Thursday, November 16, 2017, at Apple Valley Community Center, for the purpose of discussing pickleball courts at Hayes Park and their usage. VOTE: ITEM 6. Adjourn Yes — 6, No — 0 There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Van Gundy, to adjourn the meeting at 8:41 p.m. VOTE: Yes — 6, No — 0 Respectfully Submitted, lslyawore Pez&fa NO" Dorene Perkins Morn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on January 4, 2018. Brent Schulz, Chair -4of4- •sc M 0000 090 City Of AppleValley DATE: December 18, 2017 ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: MEMO TO: Mayor, City Council Members and City Administrator FROM: Barry Bernstein, Director of Parks and Recreation SUBJECT: Drop In Teen Center Activities M January 4, 2018 Regular Agenda The Parks and Recreation Department has prepared information for your review regarding the Teen Center activities. In this report, you will find comparison numbers between the Teen Center at Johnny Cake Ridge Park and activities at Redwood Community Center. In addition to this information is a recommendation from the Parks and Recreation staff regarding Teen Center drop in programming. Staff has been prepared to provide this information at a City Council informal meeting, but unfortunately, other priority issues have taken precedence over this topic and thus, it was decided to offer the information in a report. City Council Discussion: At the 2017 budget discussion with City Council and staff, the topic of the Teen Center was raised with a directive to look at the existing operation. Per City Council, "We don't wish to continually throw money at something with little return." Director Bernstein challenged Parks and Recreation staff to evaluate Teen Center operations and come up with a plan of approach. After reviewing attendance/participation numbers, surveying surrounding communities, and researching other available resources, Staff proposed Redwood Community Center as an alternate location within our City that may better serve the population. An experimental operation schedule of six days per week at Redwood and one day per week at the Teen Center began in May. The experiment is to determine if the low participation numbers at the Teen Center are due to the facility location, area population, or services provided. The Redwood Community Center experiment is to have no further direct impact on the already approved Teen Center budget. Background: At the March 2, 2017, Parks and Recreation Advisory Committee meeting, the topic of the Johnny Cake Ridge Park Teen Center was discussed along with the possibility of relocating some teen activities to the Redwood Community Center. The Committee voted 6-0 in favor of relocating many of the activities to Redwood Community Center with no further impact to the existing approved budget. Direction: In the report, the City Council will see various recommendations provided by the Parks and Recreation staff. Staff is open to any direction from the City Council, but believe allowing the drop in Teen activities at Redwood through the summer of 2018 may offer some findings as to the future of open drop in teen programming in Apple Valley. i j/,'�CC: Parks and Recreation Advisory Committee 000 .*::0 :::• city of Apple Valley ITEM DESCRIPTION: Teen Center/Redwood Community Center Update December 15, 2017 STAFF CONTACT: DEPARTMENT/DIVISION: Susan Muelken, Recreation Manager Parks and Recreation Department The Teen Center located in Johnny Cake Ridge Park was the result of a successful bond referendum in 1997. The site was chosen because it is geographically located in the center of the city. Upon opening, there was positive community support, the attendance numbers were good and participation was high. As the years have gone by, numbers dwindled. Yearly Attendance -Hourly Visits 20,000 _. 15,000 10,000 5,000 0 -41[i "I 2012 2013 2014 2015 2016 Reasons for this could include; 1. Land development design doesn't promote ease of facility access. The location is not in a neighborhood and requires rides to get to 2. Less access to distribute promotional information within the area schools 3. Teens have more choices when it comes to their free time, more technology available in their own homes, they may be working, and there are more options for after school activities, etc. Staff has heard through the years that the teens on the west side of town would enjoy a place to hang out but crossing multi -lane highways to get to Johnny Cake Ridge Park across town is not an option. Through staff discussions with teens, school staff and parents, a decision was made to try opening an additional site for teens on the west side of the city. Redwood Community Center presented itself as a good option. There is a high density of teens and the neighborhood is trending toward younger families. At the beginning of this year staff evaluated teen operations taking into account expenditures, staffing levels, and user impact. At the March Parks and Recreation Advisory Committee Meeting the idea of relocating the teen center drop in site to Redwood Community Center was introduced. The committee voted favorably to moving the Teen Center operations to Redwood Community Center. Bond obligations prohibited the complete closing of the Teen Center but May 1, 2017, the hours of the Teen Center were adjusted to one day per week (Thursdays) and Redwood Community Center was opened as a teen drop in site Monday through Saturday. The topic was again discussed in November, 2017. At this meeting the committee recommended repurposing of the Teen Center into a rentable and programmable space, and to concentrate teen programming at Redwood. Staff agrees with the recommendation but would like to add one concession. To not entirely turn away the few participants that have been visiting the Teen Center, one day per week the recreation activities should be teen dedicated. Prior to 2017, an hourly head count was used to track attendance. Example — if two teens stayed for five hours, they would be counted each hour, as a total of ten for the day. In 2017 the methodology was changed to a per visit count. Example — two teens stayed for five hours, they are counted as a total of two for the day. This gives a better idea of how many teens we are actually serving. The following charts show the total visitors for the month. R EDWULM— 1LEIN 400 350 300 250 200 150 100 50 0 l:vlvlrAKiDV1V - LVJ m Redwood-2017 t Teen Center-2017 �aA s1z'o¢� �oo¢� �oe� ¢Fo¢` Oo �o,¢ O¢� *Teen Center open 1 TEEN CENTER 2015-2017 & REDWOOD 2017 MONTHLY VISITOR COMPARISON 400 350 300 250 E Redwood-2017 200 ■ 2015 150 E-2016 100 ff 2017 so oaC\ Jai air PQ�\ jai >Jc¢ ��iico¢� ',o¢c 7 There are several options to proceed with teen programming; Resume multi -day schedule at the Teen Center and close Redwood The Teen Center is currently open on Thursdays. There has been a small group that has been attending and they are enjoying the one day available to them. We do not know if this group would attend more days if it were open or if they make a point to attend on Thursdays. The numbers at Redwood started out strong and interest was high. Numbers have fallen off a bit which could be due to weather, holidays or some other cause. Staff is trying to determine the cause and get the numbers back up. Repurpose the Teen Center into a rentable and programmable space and concentrate teen programming at Redwood The staff at Redwood sees the teens as more engaged and excited about this location. Daily attendance numbers were steady and special events have had good participation. Parents are very supportive of their kids having this opportunity. Staff would welcome the opportunity. to make Redwood a viable option and a facility that can make a difference in the lives of the kids who make use of the facility. Utilizing the Teen Center building as a rentable/programmable space would allow Parks and Recreation staff to expand recreation program offerings as well as provide meeting and event rental space for the general public. • Continue to operate one day per week at TC and 6 days per week at Redwood This option would continue to serve both sides of town but would make scheduling staff difficult in the long term. It also spreads amenities (movies, video games, air hockey tables, etc.) across two locations so neither location is at full strength. Discontinue a teen drop in facility but offer teen programs While this option would save the City money, it doesn't provide the informal drop in opportunities of a fun, safe, and welcoming place for teens to gather. The staff feels that the renewed energy and audience at Redwood is exciting and worth continuing to try and make it a great facility. Participation numbers started steady and teens have been engaged in activities. It has become a safe and enjoyable place for kids to hang out. Staff would recommend closing the Teen Center site in January and continuing teen operations at Redwood through the summer of 2018. This will allow us to evaluate numbers during school and during the summer when attendance has been historically higher. Attendance numbers can be reviewed in September and a decision about the future of teen programming and the drop in center at Redwood can be made at that time. :• 00000 0000 0*0 ITEM: 5. E, City of Apple PARKS & RECREATION ADVISORY Valley COMMITTEE MEETING DATE: January 4, 2018 SECTION: Regular Agenda ITEM DESCRIPTION: Cortland Development Park Naming Discussion STAFF CONTACT: DEPARTMENT/DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Motion Recommending a Name for the Cortland Development Park Property Summary Council asked the Parks and Recreation Advisory Committee to review information, consider all input, and provide a recommendation for naming the park property located within Cortland Development. Background The park property within Cortland Development is a five acre parcel that includes a playground, hard court surface, trails and landscaping, located south of County Road 42 along Embry Path, completed summer 2017. The naming of the park after the Kohls family was brought to the attention of the Parks and Recreation Advisory Committee in 2012. Alan Kohls came before the Committee on November 1, 2012, to propose this development park area be named after his family who previously owned and fanned this property. At that time, the Parks and Recreation Advisory Committee felt it was premature to recommend a park name and decided to wait until the park development began. In December 2016, Mr. Kohls and I discussed the possibility of not naming the park after his family, but installing an informational kiosk telling his family history that would be displayed at the park. Mr. Kohls felt this was a very nice option. January 5, 2017, Mr. Kohls presented, the concept of naming the Cortland Development area parkland once again after his family, to the Parks and Recreation Advisory Committee. The Committee by vote of 7-0 approved a motion recommending Cortland Development park be named "Kohls Farm Park" and include signage that gives the history of the property. Also, recommending a sub -committee, including Parks & Recreation staff, determine final verbiage of the interpretive sign. The recommendation was taken to an informal City Council meeting in April. Council directed staff to gather additional naming input by surveying the park neighbors. June 19, 2017, a letter was sent to the park neighbors requesting feedback on a potential park name. The letter provided a selection of naming options — Cortland Park Kohl's Park, Kohl's Farm Park, and Other. Results of the survey provided no clear frontrunner. With only eleven neighborhood residents responses, five voted for Cortland Park, three voted for Kohl's Park, and three voted Other. Without a strong favorite, staff suggested an alternative solution may be to name the park after the street location, Emby Path Park, and an interpretive sign be placed in the park to memorialize the previous property owners and their community history City Council recommended this issue be brought back to the Parks and Recreation Advisory Committee for further discussion. City of Apple Valley Parks and Recreation Advisory Committee Park Naming Policy adopted September 2, 2010 Parks may be named for the deceased after one year has elapsed from the time of death. The deceased may include local or national heroes and national, state, or local officials. 2. Parks may be named for streets, neighborhoods, historical events and characters, trees, flowers, places, mythological and descriptive names. These names should be indigenous to Apple Valley. 3. Parks should not be named for civic organizations in order to avoid community conflicts. 4. Park or facility names should not be changed without good cause. They should be named carefully and with permanent intent. 5. The criteria should be reviewed from time to time, and if necessary, periodically revised to offer the naming committee a practical, up-to-date and helpful tool through which practical decisions may be reached and by which difficult situations may be amicably reconciled. S:ParkAdmn:Pa IdVaming.doc •00 •*** s* 00• •*0 City of Apple Valley ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: S.F. January 4, 2018 Regular Agenda ITEM DESCRIPTION: Land Purchase STAFF CONTACT: DEPARTMENT/DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Motion Directing Staff to Either Pursue Discussions or Forego Exploring Land Purchase Opportunity Summary I received a phone call from a relator who is representing Hope Church. He is investigating sale of Property that Hope Church owns (see attached map) and inquiring if the City (Parks and Recreation) would have any interest in purchasing this property. Background This area is not identified for a neighborhood park as Largen Park just to the north. The Hope Church property may have some development challenges of grade and proximity to local residents who surround the property. Budget Impact At the present time, it is uncertain how much the property would cost to purchase, plus the park development costs. kK§\ w;-Ceu k)k§¢'\ ■!2 . )( " ILLu $!\G�[ |! \ k 04\ ,�: