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HomeMy WebLinkAbout12/14/2017 CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 14, 2017, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Goodwin, Grendahl, and Hooppaw. ABSENT: Councilmember Bergman. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Police Captain Bermel, Parks and Recreation Director Bernstein, Planner Bodmer, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Public Works Director Saam, Planner/Econ. Dev. Specialist Sharpe, Liquor Operations Director Swanson, and Fire Chief Thompson. Mayor HarYann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance led by Boy Scout Joe Gilsdorf from Troop 260. APPROVAL OF AGENDA MOTION: of Hooppaw, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Ayes - 4 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Mr. Tyler Williams, Dakota County employee, introduced himself as the new manager of Galaxie Library. CONSENT AGENDA Mayor Hanann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. Councilmember Grendahl asked for additional information regarding the change order on item 4.V - Approve Change Order No. 3 on Agreement with Klar Dig Construction, Inc., for Project 2017-167, Cobblestone Lake Park Pavilion and Restroom Building. Mr. Bernstein responded. Discussion followed. CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Page 2 MOTION: of Goodwin, seconded by Hooppaw, approving all items on the consent agenda with no exceptions. Ayes - 4 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Hooppaw, approving the minutes of the regular meeting of November 21, 2017, as written. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-199 accepting, with thanks,the donation of$100.00 from Nick and Mary-Kay Gillen, for use by the Police Department. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Dakota County Voiture 1457, for use on March 17, 2018, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 4 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving an additional manager for Apple Valley American Legion, Post 1776, in connection with the On-Sale Club License and Special License for Sunday Liquor Sales at 14521 Granada Drive, naming JoDene Marie Strong as Assistant Gambling Manager, as described in the City Clerk's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving a change in general manager for Apple Valley Grill, LLC, d/b/a Wild Bill's Sports Saloon, in connection with the On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales at 15020 Glazier Avenue, naming Daniel Morgan Davis as General Manager, as described in the City Clerk's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving a beverage manager for Vivo Restaurants, LLC, d/b/a Vivo, in connection with the On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales at 15435 Founders Lane, naming Adam James Winn-McClain as Beverage Manager, as described in the City Clerk's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving renewal and issuance of On-Sale and Off-Sale 3.2 Percent Malt Liquor Licenses for 2018, as attached to the City Clerk's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-200 establishing precinct boundaries and polling places for 2018 elections. Ayes - 4 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Page 3 MOTION: of Goodwin, seconded by Hooppaw, setting the 2018 City Council meeting schedule, in accordance with adopted policy on the second and fourth Thursdays of each month, as listed in the City Clerk's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, setting a special informal City Council meeting, at 6:00 p.m., on January 23, 2018, at the Apple Valley Municipal Center, for a joint meeting with the Planning Commission to discuss the 2040 Comprehensive Guide. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, setting a special informal City Council meeting, at 8:30 a.m., on March 2, 2018, at Schaar's Bluff Gathering Center, 8395 127th Street E., Hastings, MN, for the purposes of goal setting. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-201 appointing John Bermel, as the Police Department Representative, to the Traffic Safety Advisory Committee, for a term expiring March 1, 2020. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw,passing Ordinance No. 1036 amending Chapter 152 of the City Code regulating Natural Resources Management Final As-Built Grade Plans and Security. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving temporary parking on the north side of Greenleaf Elementary School for school events during the 2017/2018 school year, as listed in the Police Captain's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-202 approving a 207 sq. ft. variance to increase the maximum size of a detached accessory building to 957 sq. ft. on Lot 23, Block 1, Chateau Estates (8460 133rd Street Court), with conditions as recommended by the Planning Commission, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the revised Purchase Agreement with Village Pointe Plaza, LLC, for Village Pointe Plaza/Zvago Apple Valley, 7070 153rd Street W. (Lot 1, Block 1, Village at Founders Circle), as attached to the Planner's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-203 approving the final plat of Greenleaf Elementary School, and waiving the requirement for a development agreement. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-204 approving the site plan for Greenleaf Elementary School Phase 2 site CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Page 4 improvements on 13333 Galaxie Avenue (to be platted as Lot 1, Block 1, Greenleaf Elementary School), with conditions as recommended by the Planning Commission. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-205 directing the City Engineer to prepare plans and specifications for Project 2018-109, Lebanon Cemetery Boundary Fence. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-206 directing the City Engineer to prepare plans and specifications for Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Cost Share Contract Amendment with Dakota County Soil and Water Conservation District for Project 2017-162, Hayes Arena Stormwater Retrofits, as attached to the Natural Resources Coordinator's memo. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Lease Agreement with New Cingular Wireless PCS, LLC, and CCATT, LLC, for monopole and ground equipment at the Central Maintenance Facility, 6442 140th Street W., as attached to the Public Works Superintendent—Utilities memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the Professional Services Agreement with Advanced Septic Solutions, Inc., for Subsurface Sewage Treatment Systems (SSTS) inspection services, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the agreement for Rooftop Replacement at Apple Valley Education Building with A-Plus Roofing Company, in the amount of$45,050.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Ryan Mechanical, Inc., for HVAC Upgrade Old City Hall, resulting in no change to the agreement amount. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Dering Pierson Group, LLC, for Education Building Renovation, in the amount of an additional $5,612.55. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 3 to the agreement with Klar Dig Construction, Inc., for Project 2017-167, Cobblestone CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Page 5 Lake Park Pavilion and Restroom Building, in the amount of an additional $8,976.00. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Rachel Contracting, Inc., in the amount of an additional $27,388.48; and accepting Project 2017-106, Lebanon Cemetery Grading Plan, as complete and authorizing final payment in the amount of$33,016.17. Ayes - 4 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw accepting Project 2017-162, Hayes Arena Stormwater Retrofits, as complete and authorizing final payment on the agreement with New Look Contracting, Inc., in the amount of$5,031.48. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the 2018 - 2019 Labor Agreement with Law Enforcement Labor Services, Inc., (LELS), Local No. 71, Police Officers, as attached to the Human Resources Manager's memo, and authorizing execution of the necessary documents. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving hiring the seasonal, part-time and full-time employees, promotion of employees, and resignation of employee, as listed in the Personnel Report dated December 14, 2017. Ayes - 4 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the claims and bills check registers dated, November 15, 2017, in the amount of$1,022,738.46, November 22, 2017, in the amount of$520,213.13, and November 29, 2017, in the amount of$754,914.49. Ayes -4 -Nays - 0. END OF CONSENT AGENDA 2018 CITY BUDGET AND PROPERTY TAX LEVY Mr. Hedberg presented the 2018 proposed budget and tax levy. He reviewed the budget development process, on-going challenges, budget objectives and highlights. All properties in the City received mailed notice of the Truth-in-Taxation meeting and the notice included the proposed property taxes for 2018 based on preliminary budgets and tax levies approved in September. The impact of the property tax levy on the 2018 median valued home of$238,400, that experienced a 6.4% increase in market value, will result in the City's portion of property taxes increasing approximately $22. The General Fund revenues and expenditures are $33,156,255. Mr. Hedberg stated the final property tax levy for 2018 is $25,793,000, which is an increase of 3.8% or$983,000 from 2017. He pointed out Apple Valley's budget includes funding for the annual street maintenance program and property owners are not specially assessed for these improvements. Mayor Hamann-Roland opened the public comment portion of the Truth-in-Taxation hearing at 7:41 p.m. She asked for questions or comments from the public. CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Page 6 Mr. John Wondra, 107 Pony Lane W., commended the City Council on the good job they have done on the budget and keeping Apple Valley taxes in line. Mayor Hamann-Roland asked for additional questions or comments from the public. There were none and the hearing was declared closed at 7:43 p.m. Discussion followed. Mayor Hamann-Roland said the budget is strong, stable, and predictable for taxpayers. She then thanked staff for their work. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2017-207 approving setting the City tax levy collectible in 2018 at $25,793,000 and approving 2018 budgets with total revenue of$70,917,735 and expenditures of $84,281,220. Ayes - 4 -Nays - 0. Mr. Lawell said Councilmember Bergman was not able to be here tonight but provided a letter to the City Council that indicates if he had been able to be here, he also would have voted in favor of the budget. TRANSFER FROM LIQUOR FUND TO GENERAL FUND Mr. Hedberg introduced this item and provided a brief history regarding the transfer of funds from the Liquor Fund to the General Fund. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2017-208 approving the transfer of$630,000.00 from the Liquor Fund to the General Fund for 2017. Ayes - 4 -Nays - 0. ECUMEN—THE SEASONS AT APPLE VALLEY—ISSUANCE OF REVENUE BONDS Mr. Hedberg presented information regarding the request for Apple Valley to consent to and approve the issuance of revenue refunding bonds by the City of Maplewood to benefit Ecumen- The Seasons at Apple Valley Project. He noted the bond issue will not impact the City's credit rating and the City of Apple Valley is not obligated to pay them back. Mayor Hamann-Roland called the public hearing to order at 7:57 p.m. to consider Apple Valley consenting to and approving the issuance of revenue refunding bonds by the City of Maplewood to benefit Ecumen- The Seasons at Apple Valley Project. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:58 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 � Page 7 MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2017-209 consenting to and approving the issuance by the City of Maplewood of revenue obligations and taking other actions with respect thereto. Councilmember Goodwin reiterated that there is no financial obligation for Apple Valley. Vote was taken on the motion: Ayes -4 -Nays - 0. 2018 FEE SCHEDULE Ms. Gackstetter reviewed the proposed Fee Schedule. Fee adjustments are proposed for the cemetery, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The fees would be effective January l, 2018. She noted the proposed rates more accurately reflect the City's costs. Some changes were also recommended as a result of increased fees being charged the City and some were increased according to the Engineering News Record cost index. No comments from the public have been received regarding the proposed changes. Mayor Hamann-Roland called the public hearing to order at 8:01 p.m. to consider the Fee Schedule which sets fees and charges for various products and services effective January 1, 2018. The Mayor • asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:02 p.m. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2017-210 approving the 2018 Fee Schedule, by adjusting certain fees and charges effective January 1, 2018. Ayes - 4 -Nays - 0. COMMUNICATIONS Police Captain Francis noted the Apple Valley Police Department is highlighted in the 2018 Ford police vehicle calendar in the month of January. Mr. Lawell reminded the public of vacancies on the Urban Affairs Committee and Telecommunications Advisory Committee and invited those interested to apply. Mayor Hamann-Roland wished everyone a safe and happy holiday. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 -Nays - 0. , MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 14, 2017 Page 8 • The meeting was adjourned at 8:07 o'clock p.m. Respectfully Submitted, � 0.���� Pamela J. kst er, City Clerk A roved b the A le Valle City Council "� pp Y pp Y on 12-28- 11 M H - ol d, May • •