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Home My WebLink About01/16/2018•s• .... Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on January 16, 2018, at 2:00 p.m. at the Apple Valley Municipal Center. LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center 7100 —147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA January 16, 2018 - 2:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Audience —10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes — October 17, 2017 5. New/Continued Business A. Master Plan Update B. 2018 Goals C. Maintenance and Grounds Update D. Activity Report E. 2017 Cemetery Report F. Cemetery Advisory Committee Term Expirations — March 1, 2018 Tim Anderson David Kemp 6. Communications/Updates A. Winter 2017/2018 City News Article 7. Other Business 8. Adjourn Next Regularly Scheduled Meeting Date: April 17, 2018 CITY OF APPLE VALLEY LEBANON CEMETERY ADVISORY COMMITTEE October 17, 2017 Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley, Dakota County, Minnesota, held October 17, 2017, at 2:00 p.m. at Apple Valley Municipal Center. PRESENT: Nancy Anderson, Tim Anderson, Tanya Grawe, Jay Hoekstra, Dave Kemp, Alan Kohls ABSENT: David Brueshoff City staff members present were: Public Works Director Matt Saam, Cemetery Supervisor Mike Glewwe, and Cemetery/Public Works Coordinator Cheryl Groves. Paul Kangas, Loucks Inc. 1. CALL TO ORDER The meeting was called to order at 2:02 p.m. by Chair Kohls. 2. APPROVAL OF AGENDA MOTION: of Hoekstra, seconded by T. Anderson, approving the agenda for today's meeting as written. Motion passed unanimously. 3. AUDIENCE— 10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. 4. APPROVAL OF MINUTES — April 18, 2017 MOTION: of Kemp, seconded by N. Anderson, approving the minutes of the April 18, 2017, meeting as written with one correction. Motion passed unanimously, 5. NEW/CONTINUED BUSINESS A. Cemetery Grading Mr. Glewwe explained that the eastern part of the cemetery is now at or near grade. The utility structures in the southern portion of the cemetery have been located and raised so they can be accessed. Dormant seeding of the berm and graded areas will take place before winter. Trees have been planted along the south side of property by the developer and another 10 are planned to be installed. Mr. Hoekstra noted there have been big changes with lots of improvements at the cemetery this summer and fall. B. Master Plan Updates Mr. Saam introduced Paul Kangas from the firm of Loucks Inc., as the individual working on the Lebanon Cemetery Master Plan updates. Mr. Kangas provided a presentation that included map renderings and photo examples of proposed design features for committee members to review and give input. C. Activity Report MOTION: of Hoekstra, seconded by N. Anderson, accepting the Activity Report for Second and Third Quarter. Motion passed unanimously. D. Maintenance and Grounds Mr. Glewwe reported that maintenance activities included fall cleanup of the planting areas and cutting back of plants. The roads and parking area were swept and parking lot markings were repainted. In preparation for the winter season, water was shut-off and the irrigation system was blown -out. Routine tasks included top dressing settled areas and responding to marker/monument locating requests. The lot corner location markers were raised throughout the cemetery and most of the markers and monuments have been edged around. E. Volunteer Thank You Cards Ms. Groves will send thank you cards to all cemetery volunteers on behalf of the Cemetery Advisory Committee. F. General Price List Update Discussion by the Committee resulted in the decision to have Ms. Groves conduct a survey of pricing by other cemeteries in the surrounding area to determine if Lebanon Cemetery fees were reasonable and competitive. The general price list would be adjusted accordingly and distributed to all committee members for their remarks prior to the fee schedule changes being submitted to Council for approval. G. 2018 Meeting Schedule MOTION: of N. Anderson seconded by Kemp, to accept the 2018 Meeting Schedule as proposed. Motion passed unanimously. 6. COMMUNICATIONS / UPDATES Members reviewed Cemetery articles in the Fall 2017 Citi News. 7. OTHER BUSINESS W0 9)[$11:401 MOTION: of Kemp, seconded by Hoekstra, to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 3:37 p.m. Respectfully submitted, Cheryl Groves, Cemetery/Public Works Coordinator Approved by the Cemetery Advisory Committee on Lebanon Cemetery of Apple Valley 2017 Activity Report (Fourth Quarter) October 1 through December 31, 2017 SALES Resident Non -Resident Preneed At Need Lot Split Sold Traditional Lot 14 3 15 2 4 1557 of 2,240 Cremation Lot 0 4 3 1 6 196 of 565 Columbarium Niche 1 1 2 0 0 151 of 228 Cremation Boulder 0 0 0 0 0 25 of 25 SUBTOTAL 15' 8 TOTAL SALES 23 BURIALS Traditional Cremain Traditional Lot 7 2 Cremation Lot 1 4 Columbarium Niche 1 Cremation Boulder 1 r SUBTOTAL 8 8 TOTAL BURIALS16 TITLE CHANGES 0 TRANSFERS 1 RETURNS 0 January 1 through December 31, 2017 SALES Resident Non -Resident Preneed At Need Lot Split Sold Traditional Lot 44 18 45 15 4 1557 of 2,240 Cremation Lot 23 4 23 6 6 196 of 565 Columbarium Niche 16 3 11 8 0 151 of 228 Cremation Boulder 0' 00 0 0 25 of 25 SUBTOTAL 83r-------25T'----7-97----29T----17o TOTAL SALES 108 BURIALS Traditional Cremain Traditional Lot 30 4 Cremation Lot 1 8 Columbarium Niche 14 Cremation Boulder- 1 SUBTOTAL 31 27 Lebanon Cemetery of Apple Valley Sales and Burial Comparison by Year Since 1999 SALES COMPARISON BY YEAR Year Total Resident % Non- Resident oda Preneed % At Need % 2017 108 83 77% 25 23% 79 73% 29 27% 2016 75 42 56% 33 44% 49 65% 26 35% 2015 69 53 77% 16 23% 46 67% 23 33% 2014 57 37 65% 20 35% 35 61% 22 39% 2013 59 41 69% 18 31% 34 58% 25 42% 2012 70 47 67% 23 33% 44 63% 26 37% 2011 56 36 64% 20 36% 31 55% 25 45% 2010 44 36 82% 8 18% 28 64% 16 36% 2009 50 37 74% 13 26% 26 52% 24 48% 2008 59 36 61% 23 39% 33 56% 26 44% 2007 43 30 70% 13 30% 19 44% 24 56% 2006 52 39 75% 13 25% 32 62% 20 38% 2005 58 35 60% 23 40% 39 67% 19 33% 2004 59 34 58% 25 42% 42 71% 17 29% 2003 41 23 56% 18 44% 22 54% 19 46% 2002 52 35 67% 17 33% 36 69% 16 31% 2001 54 33 61% 21 39% 36 67% 18 33% 2000 40 23 58% 17 42% 25 62% 15 38% 1999 27 21 78% 1 6 22% 17 63% 10 37% Subtotal 1073 721 67% 352 33% 673 63% 400 37% Less Returns -37 TOTAL SALES 1036 BURIAL COMPARISON BY YEAR Year Total Traditional % Cremain % 2017 58 31 53% 27 47% 2016 46 20 43% 26 57% 2015 50 20 40% 30 60% 2014 34 12 35% 22 65% 2013 45 19 42% 26 58% 2012 43 17 40% 26 60% 2011 38 15 39% 23 61% 2010 36 23 64% 13 36% 2009 32 21 66% 11 34% 2008 40 22 55% 18 45% 2007 37 25 68% 12 32% 2006 31 14 45% 17 55% 2005 29 21 72% 8 28% 2004 29 19 66% 10 34% 2003 23 15 65% 8 35% 2002 28 18 64% 10 36% 2001 23 15 65% 8 35% 2000 22 15 68% 7 32% 1999 15 13 87% 2 13% SUBTOTAL 659 355 54% 304 46% isinterments 2 1 1 TOTAL B 11 657 354 303 S:1 ... MULTI YEARIYEAR END TOTALS Lot Sales Since 2000 Burials Since 2000 BURIALS LOT SALES YEAR TRANSFERS RETURNS Total Residents Non -Residents Pre -Need At -Need Lot Split 2000 40 23 17 25 15 2001 54 33 21 36 18 2002 52 35 17 36 16 2003 41 23 18 22 19 2004 59 34 25 42 17 2005 58 35 23 39 19 2006 52 39 13 32 20 2007 43 30 13 19 24 2008 59 36 23 33 26 2009 50 37 13 26 24 2010 44 36 8 28 16 2011 56 36 20 31 25 201270 2012 47 23 44 26 2013_ 59 41 18 34 25 2014 57 37 20 35 22 2015 69 53 16 45 23 201675 2016 42 33 49 26 2017_ 108 83 25 79 29 10 Burials Since 2000 BURIALS YEAR TRANSFERS RETURNS Total Traditional Cremain 2000 22 15 _7 _ 0 10 2001 23 15 8 3 1 2002 28 18 10 10 3 2003 23 15 8 0 0 2004 29 19 10 5 1 2005 _ 29 21 8 1 0 2006 31 14 17 22 0 2007 37 25 12 8 0 2008 40 22 18 4 4 2009 32 21 11 11 0 2010 36 23 13 3 1 2011 38 15 23 30 1 2012 43 17 26 15 6 2013 45 19 26 13 2 2014 34 12 22 5 1 2015 50 20 30 14 7 2016 46 20 26 2 2 2017 58 31 27 2 3 CEMETERY/ACTIVITY/SALES&BURIALS 2000+ How are the City Tax Dollars Used? The median valued home has a total monthly city tax bill of $82.50 for 2018. Of that total, $68.89 (83%) is for general city operations, $9.59 (12%) is for the support of the Annual Street Maintenance Program, and $4.02 (5%) is for the total debt service needs of the City. The checkbook image below shows the breakdown of the $68.89 city operations portion by department function. Of the total, $24.75 covers the operations of the Police Department, $5.97 covers the operations of the Fire Department, $9.78 is for the Public Works Department which includes snow plowing, road maintenance and vehicle/equipment maintenance, and $13.04 supports the Parks and Recreation Department. The remaining $15.35 represents the remaining department budgets and other unallocated costs. The services the City of Apple Valley provides are necessary, essential, and quite diverse. In Apple Valley, resources are leveraged, services are efficient and economical, and we stand accountable for the product we deliver at the low-cost prices we have come to expect, typically take for granted, and rely on daily. Monthly Application of Tax Payment Description % of total $ of Levy Police 30.0% $ 24.75 Park and Recreation 15.8% 13.04 Public Works 11.9% 9.78 Fire 7.2% 5.97 City Council, Administration & Human Resources 6.4% 5.31 Community Development & Code Enforcement 3.2% 2.66 Information Technology 2.9% 2.35 Finance 2.5% 2.06 Insurance 1 Contingency 2.7% 2.25 Legal Services 0.9% 0.72 Subtotal General City Operations 83.5% 68:89 Annual Street Maintenance Program 11.6% 9.59 Debt Service 4.9% 4.02 Total per Month 100.0% $ 82.50 +�cr"rec�tirk��ec 1 c i; i4a AAP16 Valley, Mry €liar 7r1C+b�sYQ�- �� QQ W ® �tilUDp�Sf•,+: C11]DO�ifl5cy��' �,pIIG The City of Apple Valley makes up 35% of your property tax bill While the City of Apple Valley strives to lessen the impacts on property owners, the City has no control over levy decisions by other government entities serving Apple Valley. So while the City's portion of the taxes may go up slightly, Apple Valley officials cannot guarantee the same will be true for a property owner's overall tax bill. Tax UsIAM, anfof, to Z LEBANON CEMETERY OF 1*'U'VALLEY Established in 1863, the picturesque setting of the cemetery is a place family and friends can come to remember their loved ones. Lebanon is a non -denominational cemetery located on the southeast corner of County Road 42 and Pilot Knob Road. For more information on available spaces, internment pricing or general research, please contact Public Works at 952-953-2400 or pubworks@cityofapplevalley.org . 952-953-2500 ® www.cityofapplevalley.org