HomeMy WebLinkAbout04/18/2017CITY OF APPLE VALLEY
LEBANON CEMETERY ADVISORY COMMITTEE
April 18, 2017
Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley,
Dakota County, Minnesota, held April 18, 2017, at 2:00 p.m. at Apple Valley Municipal Center.
PRESENT: Nancy Anderson, David Brueshoff, Jay Hoekstra, Dave Kemp, Alan Kohls
ABSENT: Tim Anderson, Tanya Grawe
City staff members present were: Public Works Director Matt Saam, City Engineer, Brandon
Anderson, Cemetery Supervisor Mike Glewwe, and Cemetery/Public Works Coordinator Cheryl
Groves.
City Clerk Pamela Gackstetter administered the oaths of office to Nancy Anderson, David
Brueshoff, and Alan Kohls.
1. CALL TO ORDER
The meeting was called to order at 2:05 p.m. by Chair Kohls.
2. APPROVAL OF AGENDA
MOTION: of Hoekstra, seconded by N. Anderson, approving the agenda for today's meeting as
written. Motion passed unanimously.
3. AUDIENCE —10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA
There was no one present to speak.
4. APPROVAL OF MINUTES —January 17, 2017
MOTION: of Kemp, seconded by Hoekstra, approving the minutes of the January 17, 2017,
meeting as written. Motion passed unanimously.
5. NEW/CONTINUED BUSINESS
A. Appointment of Cemetery Advisory Committee
Nancy Anderson, David Brueshoff, and Alan Kohls were reappointed by City Council on
February 23, 2017, to terms expiring March 1, 2020.
B. Election of Officers
MOTION: of N. Anderson, seconded by Hoekstra, opening the nomination for officers.
Motion passed unanimously.
Chair Kohls asked for nominations for Chair. Committee Member N. Anderson nominated
Alan Kohls for Chair. There were no other nominations.
Hearing no others, Chair Kohls asked for nominations for Secretary. Committee Member
Hoekstra nominated Dave Brueshoff. There were no other nominations.
MOTION: of Hoekstra, seconded by N. Anderson, closing the nomination for election of
officers. Motion passed unanimously.
MOTION: of Hoekstra, seconded by Kemp, appointing Kohls Chair and Brueshoff
Secretary of the Lebanon Cemetery Advisory Committee for 2017. Motion passed
unanimously.
C. Cemetery Grading & Master Plan Updates
Brandon Anderson, City Engineer, presented future grading plans for the southern and
easterly portion of the cemetery. Berms intended to screen the proposed maintenance area
in the southwest corner and development to the south were discussed, including the desire
to have the berms seeded with a pollinator mix. Additional information was presented on
proposed grading for the east entrance from Embry Path, tree removal and location of
future fencing.
D. Activity Report
MOTION: of Hoekstra, seconded by Kemp, accepting the Activity Report for First
Quarter. Motion passed unanimously.
E. Maintenance and Grounds
Mr. Glewwe reported that maintenance activities include plowing and salting of the
parking area and roadway; preparation of the beds for flower planting; sweeping of parking
lot and street; and top dressing of settled areas, seeding and applying straw mats. The
spring schedule includes irrigation start-up; water on to the hydrant; spring fertilizer
application and flower planting; and refurbishing of landscape areas. The third
columbarium was successfully placed in late January.
F. 2017 Budget Process
Mr. Saam provided information on the two-year budget process, and need to have cost
estimates for future cemetery projects such as the grading and fence.
G. Proposed Change to Cemetery Regulations
Language was proposed to change business hours and clarify maximum number of
markers allowed on cremation lots with the exception of a Veteran's foot marker, size
specific to U.S. Department of Veteran's Affairs.
MOTION: of Kemp, seconded by Brueshoff, accepting the proposed changes to the
Cemetery Regulations. Motion passed unanimously
H. Financial Pledge to Advertising and Awareness Campaign through Minnesota Association
of Cemeteries (MAC)
Mr. Kemp shared information on the intent of this advertising campaign to encourage and
educate families on the importance of having a final resting place for the cremains of
deceased loved ones for friends and families to visit. With cremation, families frequently
have not taken the final step to memorialize the cremains with internment or scattering.
MOTION: of Brueshoff, seconded by Kemp, recommending the City Council consider
a pledge to the Minnesota Cemetery Association advertising campaign. Motion passed
unanimously
6. COMMUNICATIONS /UPDATES
Members reviewed Cemetery article in the Spring Qty.News.
7. OTHER BUSINESS
8. ADJOURN
MOTION: of Kemp, seconded by Brueshoff, to adjourn the meeting. Motion passed
unanimously.
Meeting adjourned at 3:20 p.m.
esilectlillly subsi itted,
Cheryl Groves, Cemetc'/'. !/Public Works Coordinator
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Approved by the Cemetery Advisory Committee on