HomeMy WebLinkAbout12/28/2017 CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017 � .
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held December 28, 2017, at 7:00 o'clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and
Hooppaw.
ABSENT: None.
City staff inembers present were: C�ty Administrator Lawell, City Clerk Gackstetter, City
Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Planner
Bodmer, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance
Director Hedberg, Police Chief Rechtzigel, Public Works Director Saam, and Fire Chief
Thompson.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the
Pledge of Allegiance led by Boy Scout Matthew Kirchhoff from Troup 205.
APPROVAL OF AGENDA
MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting,
as presented. Ayes - 5 -Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting's agenda. No one requested to speak.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
Councilmember Grendahl inquired whether the City is able to provide input to the Convention
and Visitors Bureau(CVB)throughout the year.
Mr. Grawe offered options for providing input to the CVB.
MOTION: of Grendahl, seconded by Hooppaw, approving all items on the consent agenda
with no exceptions. Ayes - 5 -Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Grendahl, seconded by Hooppaw, approving the minutes of the regular meeting
of December 14, 2017, as written. Ayes - 4 -Nays - 0 - Abstain - 1 (Bergman).
CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017
Page 2
MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a lawful gambling
exempt permit, by the State Gambling Control Board,to Sons of the American
Legion, Squadron 1776, for use on February 11, 2018, at Apple Valley American
Legion, 14521 Granada Drive, and waiving any waiting period for State approval.
Ayes - S -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a new 2018-2019
Tobacco Sales License, to Holiday Stationstores, LLC, at 5980 149th Street W, as
described in the City Clerk's memo. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a new 2018 Fuel
Dispensing Facility Permit to Holiday Stationstores, LLC, 5980 149th Street W.,
as described in the City Clerk's memo. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving renewal and issuance of licenses
and permits for 2018, as listed in the City Clerk's memo. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, appointing Councilmember Bergman as
Primary Director and Councilmember Hooppaw as Alternate Director to the
Dakota Communications Center(DCC) Board, and appointing Tom Lawell as
DCC Executive Committee Primary Member, Charles Grawe as DCC Executive
Committee Alternate Member, Jon Rechtzigel as DCC Police Operations
Committee Primary Member, John Bermel as DCC Police Operations Committee
Alternate Member,Nealon Thompson as DCC Fire Operations Committee
Primary Member, and Chuck Russell as DCC Fire Operations Committee
Alternate Member, all far a two-year term commencing January 2018. Ayes - 5 -
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-211
committing December 31, 2017, General Fund balances for 2017 Financial
Statement purposes. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-212
amending 2018 budgets for uncompleted 2017 projects and specific items. Ayes -
5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the release of subdivision
financial guarantees for Embry Place Second Addition and Embry Place Third
Addition, as listed in the Community Development Department Assistant's
memo. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Joint Powers Agreement for
Dakota County Broadband Board with Dakota County and other Dakota County
cities, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -
Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017
Page 3
MOTION: of Grendahl, seconded by Hooppaw, approving an extension of the agreement
with the Apple Valley Chamber of Commerce, for provision of Convention and
Visitors Bureau services, through December 31, 2018, as attached to the Assistant
City Administrator's memo, and authorizing the Mayor and City Clerk to sign the
same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Apple Valley Convention and
Visitors Bureau 2018 budget and marketing plan, as attached to the Assistant City
Administrator's memo. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the release of American Family
Mutual Insurance Company for damages by Crown Underground, LLC, to the
sanitary sewer main at the location of 13035 Hamlet Avenue on November 6,
2016, in the amount of$13,237.12, and authorizing the City Attorney to sign the
necessary documents. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Professional Services
Agreement for Inspections with Electrical Installations with Midwest Electrical
Technologies, Inc., and authorizing the Mayor and City Clerk to sign the same.
Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement with Rinkside
Advertising Network, Inc., for Cub Foods' lease of advertising space within
Hayes Park Arena, in the amount of$400.00, and authorizing the Mayor and City
Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement with Rinkside
Advertising Network, Inc., for TRIA's lease of advertising space within Hayes
Park Arena, in the amount of$400.00, and authorizing the Mayor and City Clerk
to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement with Rinkside
Advertising Network, Inc., for Health Partners' lease of advertising space within
Hayes Park Arena, in the amount of$400.00, and authorizing the Mayor and City
Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement for 2018 cleaning
services with ProAct, Inc., in the amount of$9,882.00, and authorizing the Mayor
and City Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement for Project 2018-
102, Traffic Signal and Street Light Maintenance, with Egan Company, and
authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017
Page 4
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement for Project 2018-
106, 2018 Ash Tree Removals, with Twin City Tree Authority, in the amount of
$12,286.50, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5
-Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement for Proj ect 2018-
108, 2018 Water Treatment Plant Chemicals - Chlorine and Hydrofluorosilicic
Acid, with DPC Industries, Inc., in the amount of$22,000.00, and authorizing the
Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the agreement for Project 2018-
108, 2018 Water Treatment Plant Chemicals - Sodium Permanganate, with
Hawkins, Inc., in the amount of$40,830.00, and authorizing the Mayor and City
Clerk to sign the same. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 1 to the
agreement with Avolve Software Corporation, for Building Inspections Plan
Review Software, in the amount of an additional $4,725.00. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 1 to the
agreement with McNamara Contracting, Inc., in the amount of an additional
$134,881.73, and accepting Project 2017-105, 2017 Street Improvements, as
complete and authorizing final payment in the amount of$204,739.37. Ayes - 5 -
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Project 2017-104, 2017 Street and
Utility Improvements, as complete and authorizing final payment on the
agreement with McNamara Contracting, Inc., in the amount of$363,936.23.
Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Project 2017-153, Pergola and
Seat Bench Concrete and Stone Construction, as complete and authorizing final
payment on the agreement with Hage Construction Company, d/b/a Hage
Concrete Works, in the amount of$76,500.00. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Project 2017-165, Galaxie Avenue
Mill and Overlay Improvements, as complete and authorizing final payment on
the agreement with McNamara Contracting, Inc., in the amount of$50,034.49.
Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-213
confirming the position of Fire Inspector remains in the Public Employee
Retirement Association Police and Fire Plan. Ayes - 5 -Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017
Page 5
MOTION: of Grendahl, seconded by Hooppaw, approving the 2018-2019 Labor Agreement
with AFSCME Council5, Local No. 479, Maintenance Employees, as attached to
the Human Resources Manager's memo, and authorizing execution of the
necessary documents. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Memorandum of Agreement
for annual leave cash out with AFSCME Council5, Local No. 479, Maintenance
Employees, as attached to the Human Resources Manager's memo, and
authorizing execution of the necessary documents. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2017-214
approving the revised 2018 Pay and Benefit Plan. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving hiring the seasonal,part-time and
full-time employees, acting assignment of employee, and the assignment of paid
on call volunteer employees, as listed in the Personnel Report dated December 28,
2017. Ayes - 5 -Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw,to pay the claims and bills, on the check
register dated December 6, 2017, in the amount of$1,625,115.78; and
December 13, 2017, in the amount of$964,490.01. Ayes - 5 -Nays - 0.
END OF CONSENT AGENDA
BIGOS KELLEY PARK PHASE III
Ms. Bodmer reviewed the request by Bigos Management, Bigos-Fortino, LLC, and IMH Special
Asset 175-AVN, LLC, to amend Planned Development zoning district No. 739 to allow
construction of a 61-unit apartment building on Block 9 and 114-unit apartment building on
Block 10, Legacy of Apple Valley North, and to consider a vacation of drainage and utility
easements to reconfigure the storm water ponds to better fit the site plan. Although the public
hearing for the vacation is scheduled for this evening, formal action completing the vacation of
the easements will be requested when the City Council considers approval of the final plat. She
noted the City received letters of objections from Dakota Electric and Center Point Energy
regarding the vacation of easements. She added that the Planning Commission reviewed this
item on December 6, 2017, and voted unanimously to recommend approval of the zoning
amendments and site plan/building permit authorization with conditions.
Mayor Hamann-Roland asked if there could be sculptured art on the site.
Ms. Beth Koeppel, from Kaas Wilson Architects, offered possible locations for public art.
Discussion followed.
CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017
Page 6
Ms. Bodmer reviewed excerpts from the draft 2040 Comprehensive Guide which included
statistics on housing unit permits as well as owner-occupied and rental housing.
Discussion continued.
Mr. Ted Bigos, from Bigos Management, commented about parking on the site.
The Council continued discussion.
Mayor Hamann-Roland asked about the construction phase during the Music in Kelley Park
series.
Ms. Beth Koeppel reported on how the project will be phased and noted their construction plans
should have minimal impact on pedestrian and vehicle access to Kelley Park during the summer.
Mayor Hamann-Roland called the public hearing to order, at 7:51 p.m., to consider vacating
drainage and utility easements on Blocks 9 and 10, Legacy of Apple Valley North. The Mayor
asked for questions or comments from the Council and the public. There were no additional
comments than those reported by staff and the hearing was declared closed at 7:52 p.m.
MOTION: of Bergman, seconded by Goodwin, waiving the procedure for a second reading
and passing Ordinance No. 1037 amending PD-739 (Planned Development).
Ayes - S -Nays - 0.
MOTION: of Bergman, seconded by Hooppaw, adopting Resolution No. 2017-215
approving the site plan and authorizing issuance of a building permit for
construction of a 61-unit apartment building on Block 9, Legacy of Apple Valley
North, and a 114-unit apartment building on Block 10, Legacy of Apple Valley
North, with conditions as recommended by the Planning Commission. Ayes - 5 -
Nays - 0.
Ms. Beth Koeppel, Mr. Ted Bigos, Mr. Luke Hedberg, from Bigos Management, and Mr. Matt
Pavek, from Civil Site Group, addressed the Council. They highlighted various aspects of the
project, reviewed some of the amenities and features of the buildings, presented market trends,
and displayed key project materials.
Mr. Bernstein briefly described future plans for Kelley Park.
Mayor Hamann-Roland welcomed Bigos to Apple Valley.
COMMUNICATIONS
Mr. Saam provided an update regarding the water main break at 147th Street and Granada
Avenue on December 28, 2017.
CITY OF APPLE VALLEY
Dakota County, Minnesota
December 28, 2017
• Page 7
Fire Chief Thompson announced Apple Valley recently obtained a Class 2 rating from the
Insurance Service Office (ISO).
Mr. Lawell invited everyone to the 2018 Frozen Apple concerts at Valleywood Clubhouse.
CALENDAR OF UPCOMING EVENTS
MOTION: of Grendahl, seconded by Hooppaw, approving the calendar of upcoming events
as included in the Deputy City Clerk's memo, and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0.
MOTION: of Bergman, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0.
The meeting was adjourned at 8:29 o'clock p.m.
Respectfully Submitted,
P ac,l�o�t�
• Pamela J. G c ste , City Clerk
.
Approved by the Apple Valley City Council
on 1- i l-l$ Tom Goodwin, Acting Mayor
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