HomeMy WebLinkAbout02/08/2018 Meeting
M eeting L ocation: M unicipal Center
7100 147th Street West
Apple Valley, M innesota 55124
F ebruary 8, 2018
C IT Y C O UN C IL IN F O RMA L MEET IN G T EN TAT IVE D ISC US SIO N IT EMS
5:30 P M
1.C ouncil Discussion Items (10 min.)
2.Discuss Naming of C ortland Neighborhood Park (20 min.)
3.Discuss City C ouncil C ommittee Assignments for 2018 (20 min.)
4.Review Insurance Services Office (ISO) 2017 Public Protection
C lassification (25 min.)
5.Adjourn
C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A
7:00 P M
1.C all to Order and Pledge
2.Approve Agenda
3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda
4.Approve C onsent Agenda Items
C onsent Agenda Items are considered routine and will be enacted with a
single motion, without discussion, unless a councilmember or citizen
requests to have any item separately considered. It will then be moved to the
regular agenda f or consideration.
A.Approve Minutes of J anuary 25, 2018, Regular Meeting
B.Approve State Gambling Exempt Permit for Minnesota Section
American Water Works Association, at Bogart's/Apple Place Bowl,
14917 Garrett Avenue, on April 28, 2018
C .Approve Renewal of 2018 License to C ollect Refuse for Advanced
Disposal Services Solid Waste Midwest, LLC
D.Approve Amendment to Valleywood Golf C ourse Fees for 2018
E.Approve Reduction of Various Financial Guarantees
F.Adopt Resolution Approving Cedar Park Elementary School Final Plat
and Waiver of Development Agreement (To be platted as Lot 1, Block 1
Cedar Park Elementary School)
G.Adopt Resolution Approving Plans and Specifications for Project 2018-
101, 2018 Street & Utility Improvements, and Authorizing Advertising
for Receipt of Bids, at 10:00 a.m. on March 6, 2018
H.Adopt Resolution Approving Plans and Specifications for Project 2018-
105, 2018 Street Improvements, and Authorizing Advertising for Receipt
of Bids, at 10:30 a.m. on March 6, 2018
I.Cartegraph Asset Management System Upgrade
1. Approve Agreement with Cartegraph Systems LLC , for Asset
Management Implementation Services
2. Approve Agreement with Cartegraph Systems LLC , for Asset
Management Hosting & Support Services
J .Approve Agreement with Integrated Loss C ontrol, Inc., for On-Call Loss
Control Services
K.Approve Agreement with Pro-Tec Design, Inc., for Municipal
Center Security C amera System
L.Adopt Resolution Terminating Agreement with V & T Painting, LLC , for
Project 2017-101, Valleywood Reservoir Rehabilitation
M.Approve Personnel Report
N.Approve Claims and Bills
5.Regular Agenda Items
A.Ordinance Amendments Pertaining to Small C ell Wireless Facilities
1. Pass Ordinance Amending C hapter 97, Regulating Small C ell
Wireless Facilities in the Right-of-Way (Recommend waiving
second reading)
2. Pass Ordinance Amending C hapter 155, Regulating Zoning of
Small C ell Wireless Facilities (Recommend waiving second
reading)
B.Approve City C ouncil C ommittee Assignments for 2018,
Including Appointments to Dakota Broadband Board
C .Adopt Resolution Appointing Member to Fill Vacancy on Urban Affairs
Advisory C ommittee with Term Expiring March 1, 2018
6.Staff and C ouncil C ommunications
7.Approve C alendar of Upcoming Events
8.Adjourn
Reminder: C ity Of fices are closed Monday, February 19, 2018, in observance of
President's Day
Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and
on the C ity's website at www.cityof applevalley.org
I T E M: 2.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:I nformal A genda I tem
Description:
Discuss Naming of Cortland Neighborhood Park (20 min.)
S taff Contact:
B arry B ernstein, Director of P arks & Recreation
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
T he public park property within C ortland Development has been accepted and Staff is
seeking C ity Council selection of an official park name. T he working name has been
Cortland Neighborhood Park or C ortland Park. By unanimous vote, the Parks and Recreation
Advisory C ommittee has recommended C ity Council approval of the name "Kohls Farm
Park" and to include an interpretive sign that highlights the history of the Kohls Farm
property.
B AC K G RO UND:
T he park property within C ortland Development is a five acre parcel that includes a
playground, hard court surface, trails and landscaping, located south of C ounty Road 42
along Embry Path, completed summer 2017.
T he naming of the park after the Kohls family was brought to the attention of the Parks and
Recreation Advisory C ommittee in 2012. Alan Kohls came before the Committee on
November 1, 2012, to propose this development park area be named after his family who
previously owned and farmed this property. At that time, the Parks and Recreation Advisory
Committee felt it was premature to recommend a park name and decided to wait until the
park development began.
In D ecember 2016, Mr. Kohls and I discussed the possibility of not naming the park after his
family, but installing an informational kiosk telling his family history that would be displayed
at the park. Mr. Kohls felt this was a very nice option.
J anuary 5, 2017, Mr. Kohls presented the concept of naming the C ortland Development area
parkland once again after his family, to the Parks and Recreation Advisory C ommittee. T he
Committee by vote of 7-0 approved a motion recommending Cortland Development park be
named “Kohls Farm Park” and include signage that gives the history of the property. Also,
recommending a sub-committee, including Parks & Recreation staff, determine final verbiage
of the interpretive sign.
T he recommendation was taken to an informal C ity C ouncil meeting in April. C ouncil
directed staff to gather additional naming input by surveying the park neighbors.
J une 19, 2017, a letter was sent to the park neighbors requesting feedback on a potential park
name. T he letter provided a selection of naming options – C ortland Park, Kohl’s Park, Kohl’s
Farm Park, and Other. Results of the survey provided no clear frontrunner. With only eleven
neighborhood residents responses, five voted for C ortland Park, three voted for Kohl’s Park,
and three voted Other.
Without a strong favorite, staff suggested an alternative solution may be to name the park
after the street location, Emby Path Park, and an interpretive sign be placed in the park to
memorialize the previous property owners and their community history.
T he C ommittee has reviewed the 2010 Park Naming Policy and determined "Kohls Farm
Park" fits the parameters of the policy. By unanimous vote at their J anuary 4, 2018, meeting
the Parks and Recreation A dvisory Committee has recommended C ity C ouncil approval of
the name "Kohls Farm Park" for the property formerly referred to as C ortland Neighborhood
Park.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Background Material
Presentation
City of Apple Valley
Parks and Recreation Advisory Committee
Park Naming Policy
adopted September 2, 2010
1. Parks may be named for the deceased after one year has elapsed from the
time of death. The deceased may include local or national heroes and
national, state, or local officials.
2. Parks may be named for streets, neighborhoods, historical events and
characters, trees, flowers, places, mythological and descriptive names.
These names should be indigenous to Apple Valley.
3. Parks should not be named for civic organizations in order to avoid
community conflicts.
4. Park or facility names should not be changed without good cause. They
should be named carefully and with permanent intent.
5. The criteria should be reviewed from time to time, and if necessary,
periodically revised to offer the naming committee a practical, up-to-date
and helpful tool through which practical decisions may be reached and by
which difficult situations may be amicably reconciled.
S:ParkAdmn:ParkNaming.doc
2/9/2018
1
Cortland Development
Park Name Discussion
Cortland Development Park Area
2/9/2018
2
Cortland Park Development History
•The City would not take ownership of park
property due to the existing pond not functioning
properly.
•After corrections made by the developer, the
pond issues were corrected in late fall of 2015,
the City took ownership of property and began
planning of the park.
•A neighborhood meeting was held Wednesday,
August 10 from 6:00‐7:30 p.m. at the Apple
Valley Community Center and was very well
attended.
Cortland Park Development History
(Continued)
•The design plan was implemented executing
comments from the neighborhood.
•The property, completed summer of 2017,
includes a play structure, hard court surface,
trails and landscaping.
2/9/2018
3
Cortland Development Park Features
Cortland Development Park
Name History
•The naming of the park after the Kohls family was
brought to the attention of the Parks and
Recreation Advisory Committee by Alan Kohls in
2012.
•At that time, the Parks and Recreation Advisory
Committee felt it was premature to recommend a
park name and decided to wait until the park
development began.
•With park plans in place, Alan Kohls presented
again to the Parks and Recreation Advisory
Committee on January 5, 2017.
2/9/2018
4
Park Naming Request
•Alan Kohls came before the Parks and Recreation
Advisory Committee on October 25, 2012, to
propose this development park area be named
after his family who previously owned and
farmed this property.
•In December 2016, Mr. Kohls and I discussed the
possibility of not naming the park after his family,
but installing an informational kiosk telling his
family history that would be displayed at the
park. Mr. Kohls felt this was a very nice option.
Cortland Development Park
Name Request
•January 5, 2017, Mr. Kohls presented, the
concept of naming the Cortland Development
area parkland once again after his family, to
the Parks and Recreation Advisory Committee.
The Parks and Recreation Advisory Committee
was informed of Mr. Kohls’ and the Parks and
Recreation Director’s conversation about the
alternative of a kiosk sign.
2/9/2018
5
City of Apple Valley
Parks and Recreation Advisory Committee
Park Naming Policy
adopted September 2, 2010
1. Parks may be named for the deceased after one year has elapsed from the time
of death. The deceased may include local or national heroes and national, state,
or local officials.
2. Parks may be named for streets, neighborhoods, historical events and
characters, trees, flowers, places, mythological and descriptive names. These
names should be indigenous to Apple Valley.
3. Parks should not be named for civic organizations in order to avoid community
conflicts.
4. Park or facility names should not be changed without good cause. They should
be named carefully and with permanent intent.
5. The criteria should be reviewed from time to time, and if necessary,
periodically revised to offer the naming committee a practical, up-to-date and
helpful tool through which practical decisions may be reached and by which
difficult situations may be amicably reconciled.
Cortland Development Park
Name Recommendation
•At the January 5, 2017, Parks and Recreation
Advisory Committee meeting, the following
recommendation was made:
Motion: by Hammill, seconded by B. Montgomery,
recommending Cortland Development Park area be
named “Kohls Farm Park” and include signage that
gives the history of the property. Also,
recommending a sub‐committee, including Parks and
Recreation Staff, determine final verbiage of the
interpretive sign.
Vote: Yes ‐7 No ‐0
2/9/2018
6
Cortland Development Park
Naming Process
•The January 2017 Parks and Recreation Advisory
Committee recommendation was taken to an
informal City Council meeting in April. Council
directed staff to gather additional naming input
by surveying the park neighbors.
•June 19, 2017, letters were mailed to park
neighbors requesting feedback on a potential
park name. Results of the survey provided no
clear frontrunner ‐five voted for Cortland Park,
three voted for Kohl’s Park, and three voted
Other.
Cortland Development Park
Naming Suggestion
•Without a strong favorite, staff suggested an
alternative solution may be to name the park
after the street location, Embry Path Park, and
an interpretive sign be placed in the park to
memorialize the previous property owners
and their community history.
2/9/2018
7
Cortland Development Park
Name Recommendation
•At the January 4, 2018, Parks and Recreation
Advisory Committee meeting, the following
recommendation was made:
Motion: by Hinricks, seconded by Hammill,
recommending to City Council naming (Cortland
Development Park property) “Kohls Farm Park” and
installing an informational kiosk.
Vote: Yes ‐6 No ‐0
Conversation/Questions?
I T E M: 3.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:I nformal A genda I tem
Description:
Discuss City Council Committee Assignments for 2018 (20 min.)
S taff Contact:
Tom L awell, City A dministrator
Department / Division:
A dministration Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
Towards the beginning of each year, the C ity Council typically reviews and updates their list
of committee appointments and assignments for the year. Please review the
attached Summary of C ommittee Membership for 2018 and let me know if you have any
suggested revisions.
In addition, on December 28, 2017 the C ity C ouncil formally approved the Broadband J oint
Powers Agreement which calls for the creation of a Dakota Broadband Board (D BB). T he
City Council should select one elected official to serve as our primary representative on the
D BB and a second elected official to serve as our alternate representative on the D BB.
B AC K G RO UND:
In addition to the regular duties associated with being a member of the C ity Council,
members are often called upon to represent the City on a number of additional boards and
committees. Once a year we summarize the various commitments and assignments and have
that list adopted by the C ity Council.
One new assignment we need to consider this year is to the D BB. T his newly formed board
is anticipated to have its first meeting in the next month, and we need to select from our City
Council a primary and alternate representative. Please consider if you would be interested in
being appointed to this board and let me know if you are interested. At our February 8
informal meeting we can further discuss the D BB and identify those who are interested in
serving on this board. Later that evening, Council will be asked to formally approve the
Summary of Committee Membership for 2018 including appointments to the D BB.
It is important that the C ity of Apple Valley be represented on various boards and
committees that impact the financial health, public safety and quality of life in our
community. We are fortunate that the Mayor and C ity C ouncilmembers are willing to devote
countless hours serving on these committees to benefit our C ity.
B UD G E T I M PAC T:
Mileage expenses associated with attending meetings of the identified boards and committees
are reimbursable and are accounted for in the approved 2018 budget.
AT TAC HM E NT S :
Exhibit
Apple Valley City Council
Summary of Committee Membership
for 2018
Member Ex Officio or
Other Positions
From Office
Board
Appointments
State/Metro Public
Policy Committees
National Public
Policy Committees
Other Committees/
Organizations
Mary Hamann-
Roland, Mayor
Economic
Development
Authority
Apple Valley Fire
Relief Association
Board
Municipal
Legislative
Commission
Board
Dakota County
Mayors/
Administrators
League of Minnesota
Cities Improving
Service Delivery
Policy Committee
Metro Cities –
Transportation and
General Government
Policy Committee
Metropolitan Council
Livable Communities
Advisory Committee
– Chair
Metropolitan Council
Transportation
Advisory Board
(TAB) – Vice-Chair
Regional Council of
Mayors
National League of
Cities Transportation
and Infrastructure
Services Steering
Committee
National League of
Cities Audit
Committee
Apple Valley Chamber of
Commerce Member
Apple Valley Arts Foundation
Member Ex Officio or
Other Positions
From Office
Board
Appointments
State/Metro Public
Policy Committees
National Public
Policy Committees
Other Committees/
Organizations
John Bergman Economic
Development
Authority-
Treasurer
ALF Ambulance
Board
Dakota
Communications
Center Board –
Primary Rep.
Metropolitan Airports
Commission Noise
Oversight Committee-
At-Large
Representative for
Apple Valley
Apple Valley Chamber of
Commerce Member
Tom Goodwin,
Acting Mayor/
Mayor Pro Tem
Acting Mayor
(Mayor Pro Tem)
Economic
Development
Authority
League of Minnesota
Cities Improving
Local Economies
Policy Committee
Metro Cities
Metropolitan
Agencies Policy
Committee
Apple Valley Chamber of
Commerce Member
Ruth Grendahl Economic
Development
Authority
Metro Cities –
Transportation and
General Government
Policy Committee
Apple Valley Chamber of
Commerce Member
Clint Hooppaw
Economic
Development
Authority- Chair
Minnesota
Valley Transit
Authority Board
– Vice Chair
Dakota
Communications
Center Board –
Alternate Rep.
Suburban Transit
Authority – Vice
Chair
Metropolitan Council
Transportation
Advisory Board
(TAB) - Alternate
Apple Valley Chamber of
Commerce Member
District 196 Foundation
I T E M: 4.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:I nformal A genda I tem
Description:
Review I nsurance Services Office (I S O) 2017 P ublic P rotection Classification (25 min.)
S taff Contact:
Nealon P. Thompson, Fire Chief
Department / Division:
Fire Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
T he C ity of Apple Valley's Public Protection C lassification (P PC) as determined by the
Insurance Services Office, Inc., (IS O) has improved from C lass 3/9 (2012) to Class 2/2x
(2017). Staff will present the findings.
B AC K G RO UND:
Every five years ISO conducts a PP C survey to evaluate a community's ability to effectively
suppress and prevent fires in the areas of Emergency Communications (911), Water Supply,
Fire D epartment, and C ommunity Risk Reduction. In August of 2017 IS O conducted a PPC
survey resulting in an improved P PC rating issued in December 2017. T he improved rating
will be effective April 1, 2018.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Presentation
2/9/2018
1
Insurance Services Office, Inc.
»ISO evaluates a municipality’s ability to suppress
and prevent fires
»Surveys occur every five years
»Classification ratings range from 1 to 10
˃Class 1 representing superior fire protection
˃Class 10 indicates the minimum criteria was not met
»Property owners in municipalities with lower
classifications should experience lower fire
insurance premiums
»Independent insurances companies are responsible
for applying ratings
2/9/2018
2
»Emergency Communications 10 points
»Water Supply 40 points
»Fire Department 50 points
Total 100 points
»Divergence Factor
»Community Risk Reduction 5.50
Total possible credit 105.50
Classification Points
1 90.00 or more
2 80.00 to 89.99
3 70.00 to 79.99
4 60.00 to 69.99
5 50.00 to 59.99
6 40.00 to 49.99
7 30.00 to 39.99
8 20.00 to 29.99
9 10.00 to 19.99
10 0.00 to 9.99
2/9/2018
3
Credit Earned Credit Available
Emergency Reporting 3.00 3.00
Telecommunicators 3.90 4.00
Dispatch Circuits 3.00 3.00
Total 9.90 10.00
2/9/2018
4
Earned Credit Credit Available
Supply System 30.00 30.00
Fire Hydrants 3.00 3.00
Inspection and Flow
Testing
6.40 7.00
Total 39.40 40.00
Earned Credit Credit Available
Engine Companies 6.00 6.00
Reserve Engine 0.50 0.50
Pump Capacities 3.00 3.00
Ladder Service
Companies
3.66 4.00
Reserve Ladder 0.20 0.50
Deployment Analysis 7.36 10.00
Company Personnel 4.65 15.00
Training 5.51 9.00
Operational
Considerations
2.00 2.00
Total 32.88 50.00
2/9/2018
5
»Company Personnel for volunteer/paid‐on‐call
department number are automatically divided
by three
»Duty Crew Program
»Full‐Time Staff
»Auto‐Aid/Mutual‐Aid reciprocate with;
˃Burnsville
˃Eagan
˃Lakeville
˃Rosemount
Subject Required Hours Per Year
Training Facilities (ABLE) 18
Company Training 192
Driver Continuing Education 12
Hazardous Materials 6
Officer Continuing Education 12
Firefighter Total 228
Officer Total 240
2/9/2018
6
Subject Required Hours
Recruit Academy 240
New Driver Training 60
Total 300
»Adoption and Enforcement of Fire Prevention
Codes (Minnesota State Fire Code)
»Public Fire Safety Education
»Fire Investigations
2/9/2018
7
Earned Credit Credit Avaiable
Community Risk
Reduction
5.05 5.50
Total 5.05 5.50
2017
Earned Credit
2012
Earned Credit
Credit Available
Emergency
Communications
9.90 7.96 10.00
Water Supply 39.40 39.70 40.00
Fire Department 32.88 32.06 50.00
Community Risk
Reduction
5.05 ‐5.50
Divergence ‐6.55 ‐7.03
Total 80.88 72.69 105.50
2/9/2018
8
»Last Classification Improvement was 1997
˃Moved from Class 4 to Class 3
»Increase in scores from 4 to 1 should render a
2% to 9% insurance savings
»Class 2 Represents the Top 4%
»Effective April 1, 2018
2/9/2018
9
2/9/2018
10
I T E M: 4.A.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Minutes of J anuary 25, 2018, Regular Meeting
S taff Contact:
P amela J . Gackstetter, City Clerk
Department / Division:
City Clerk’s Office
AC T I O N RE Q UE S T E D:
Approve the minutes of the regular meeting of J anuary 25, 2018.
S UM M ARY:
T he minutes from the last regular C ity C ouncil meeting are attached for your review and
approval.
B AC K G RO UND:
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Minutes
CITY OF APPLE VALLEY
Dakota County, Minnesota
January 25, 2018
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held January 25, 2018, at 7:00 o’clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, and Hooppaw.
ABSENT: Councilmember Grendahl.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Dougherty, City Engineer Anderson, Police Captain Bermel, Parks and Recreation
Director Bernstein, Police Captain Francis, Assistant City Administrator Grawe, Human
Resources Manager Haas, Finance Director Hedberg, Recreation Manager Muelken, Community
Development Director Nordquist, and Public Works Director Saam.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge
of Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Bergman, seconded by Goodwin, removing item 4.I - Village Pointe
Plaza/Zvago Apple Valley, 7070 153rd Street W. (To be platted as Lots 1 and 2,
Block 1, Village Pointe Plaza) from the agenda, and approving the agenda for
tonight’s meeting, as amended. Ayes - 4 - Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting’s agenda.
Ms. Tasha Wells and Ms. Karen Kirkman, from the Apple Valley Rotary Club, invited everyone
to an End Polio Now spaghetti dinner and silent auction on January 28, 2018, from 1:00 p.m. to
4:00 p.m., at the Apple Valley American Legion, Post 1776.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Hooppaw, seconded by Goodwin, approving all remaining items on the consent
agenda. Ayes - 4 - Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Hooppaw, seconded by Goodwin, approving the minutes of the regular meeting
of January 11, 2018, as written. Ayes - 3 - Nays - 0 - Abstain - 1 (Hamann-
Roland).
CITY OF APPLE VALLEY
Dakota County, Minnesota
January 25, 2018
Page 2
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2018-6 accepting,
with thanks, the donation of cash and prizes from various businesses toward
sponsorship of the Mid-Winter Fest celebration. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, amending officers of record for D & D of
Minnesota, Inc., d/b/a Famous Dave’s BBQ Shack, in connection with the On-Sale
Wine and 3.2 Percent Malt Liquor Licenses at 7593 147th Street W., removing
John Perry Beckman as CEO/President, and naming Dexter Anthony Newman as
the new CEO, President, Secretary, and Treasurer, as described in the City Clerk’s
memo. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving amending the Off-Sale 3.2 Percent
Malt Liquor License held by Wal-Mart Stores, Inc., at 7835 150th Street W., by
changing the name of the licensee to Walmart Inc. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2018-7 setting a
public hearing, at 7:00 p.m., on February 22, 2018, on the application for On-Sale
Intoxicating Liquor License and Special License for Sunday Liquor Sales by LoKo
Bowling, Inc., d/b/a Bogart’s Apple Place Bowl, 14917 Garrett Avenue. Ayes - 4 -
Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving continuation of the
Commission/Committee Recognition Program, allowing each non-staff member of
the Cemetery Advisory Committee, Parks and Recreation Advisory Committee,
Planning Commission, Telecommunications Advisory Committee, Traffic Safety
Advisory Committee, and Urban Affairs Advisory Committee to receive up to
$720.00 of parks and recreation services, for 2018, as described in the Parks and
Recreation Director’s memo. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, receiving the Cemetery Advisory
Committee’s 2017 annual report. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, receiving the Traffic Safety Advisory
Committee’s 2017 annual report. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the Exclusive Catering Agreement
for exclusive event catering at Valleywood Golf Course with A This Little Piggy
Catering, Inc., d/b/a A’BriTin Catering & Hospitality, and authorizing the Mayor
and City Clerk to sign the same. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the License Agreement with
Dakota County for access related to Project 2017-112, Dakota County 38-52 CSAH
31 to TH 3, 2-Lane to 3-Lane, and authorizing the Mayor and City Clerk to sign the
same. Ayes - 4 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
January 25, 2018
Page 3
MOTION: of Hooppaw, seconded by Goodwin, approving the Agreement for 2018 Sentence
to Service (STS) Program Work Crews with Dakota County, in the amount not to
exceed $26,391.00, and authorizing the Mayor and City Clerk to sign the same.
Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the Lease Agreement for Project
2018-115, Supply (7) 72” Mowers for Lease, with Frontier Ag & Turf, in the
amount of $74,4300.00, and authorizing the Mayor and City Clerk to sign the same.
Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, accepting Municipal Center Countertop
Replacement Project, as complete and authorizing final payment on the agreement
with Vision Woodworking, Inc., in the amount of $16,526.12. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, approving the personnel actions as listed in
the Personnel Report dated January 25, 2018. Ayes - 4 - Nays - 0.
MOTION: of Hooppaw, seconded by Goodwin, to pay the claims and bills, check registers
dated January 4, 2018, in the amount of $175,273.16; and January 10, 2018, in the
amount of $2,210,038.17. Ayes - 4 - Nays - 0.
END OF CONSENT AGENDA
MID-WINTER FEST 2018
Ms. Muelken, with Klondike present, reviewed activities planned for this year’s Mid-Winter Fest
celebration and invited everyone to participate in the activities. She also thanked the members of
the business community who support this event. Ms. Muelken then read the resolution.
MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2018-8 proclaiming
February 3, 2018, as “Apple Valley Mid-Winter Fest 2018” and encouraging
citizens to support and participate in the celebration. Ayes - 4 - Nays - 0.
COMMUNICATIONS
Mr. Saam gave the City Council a brief update on snow removal operations following the 14-inch
snowfall on Monday.
Ms. Muelken invited everyone to the two remaining Apple Valley Arts Foundation 2018 Frozen
Apple concerts at Valleywood Clubhouse from 6:00 p.m. to 9:00 p.m. on February 10, 2018, and
March 10, 2018.
Councilmember Bergman reminded everyone to remove snow that may be packed around gas
meters and furnace vents.
CITY OF APPLE VALLEY
Dakota County, Minnesota
January 25, 2018
Page 4
CALENDAR OF UPCOMING EVENTS
MOTION: of Goodwin, seconded by Bergman, approving the calendar of upcoming events as
included in the Deputy City Clerk’s memo, and noting that each event listed is
hereby deemed a Special Meeting of the City Council. Ayes - 4 - Nays - 0.
MOTION: of Bergman, seconded by Hooppaw, to adjourn. Ayes - 4 - Nays - 0.
The meeting was adjourned at 7:18 o’clock p.m.
Respectfully Submitted,
/s/ Pamela J. Gackstetter
Pamela J. Gackstetter, City Clerk
Approved by the Apple Valley City Council
on . Mary Hamann-Roland, Mayor
I T E M: 4.B.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove S tate Gambling Exempt P ermit for Minnesota Section A merican Water Works
A ssociation, at Bogart's/Apple Place Bowl, 14917 Garrett Avenue, on April 28, 2018
S taff Contact:
P amela J . Gackstetter, City Clerk
Department / Division:
City Clerk’s Office
AC T I O N RE Q UE S T E D:
Approve issuance of a lawful gambling exempt permit, by the State Gambling C ontrol Board,
to Minnesota Section A merican Water Works Association, for use on April 28, 2018, at
Bogart's/Apple Place Bowl, 14917 Garrett Avenue, and waiving any waiting period for State
approval.
S UM M ARY:
Minnesota Section American Water Works A ssociation, submitted an application for
a gambling event to be held at Bogart's/Apple Place Bowl, 14917 Garrett Avenue, on April
28, 2018. T he application is on file should you wish to review it.
B AC K G RO UND:
Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar
year, for qualified nonprofit organizations, are issued by the State Gambling Control
Board. Issuance is subject to approval or denial by the city in which the gambling activity is
to be conducted.
B UD G E T I M PAC T:
N/A
I T E M: 4.C.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Renewal of 2018 L icense to Collect Refuse for A dvanced Disposal Services Solid
Waste Midwest, L L C
S taff Contact:
P amela J . Gackstetter, City Clerk
Department / Division:
City Clerk’s Office
AC T I O N RE Q UE S T E D:
Approve renewal and issuance of a 2018 License to C ollect Refuse for Advanced Disposal
Services Solid Waste Midwest, LLC .
S UM M ARY:
A renewal application for a 2018 License to C ollect Refuse has been received from
Advanced Disposal Services Solid Waste Midwest, LLC , 309 C omo Avenue, St. Paul,
Minnesota.
T he application is available for inspection in the City C lerk's Office should anyone wish to
review it.
B AC K G RO UND:
All Refuse C ollection Licenses expire December 31, 2018.
B UD G E T I M PAC T:
N/A
I T E M: 4.D.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Amendment to Valleywood Golf Course Fees for 2018
S taff Contact:
B arry B ernstein, Parks and Recreation Director
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Approve an amendment to Valleywood Golf C ourse 2018 fees, increasing the seven-day
season pass cost by 2.5%, and removing the $30.00 charge for season pass holders' play
prior to 11:00 a.m. on weekends and holidays
S UM M ARY:
Valleywood's 2018 fees were previously approved by C ouncil in November 2017. T he rate
schedule included a modification to the seven-day season pass holders' use of a season pass.
Staff is requesting an increase of 2.5% to the annual season pass cost and removal of the
weekend and holiday before 11:00 a.m. constraint.
B AC K G RO UND:
Valleywood's 2018 fees were previously approved at the November 21, 2017, C ouncil
meeting. T he fee schedule remained the same as 2017 with no change to rates. However,
added for 2018, was a seven-day season pass holders' time and pricing restriction. If the
season pass holder chose to play prior to 11:00 a.m. on weekends and holidays, they would
be charged a reduced daily admission rate of $30.00 for 18 holes of play.
After subsequent discussions with several Valleywood Men's Club members, City
Administration and Council Members, staff is recommending, for the 2018 season, removal
of the weekend and holiday play before 11:00 a.m. modification to the season pass and
increasing the annual cost of a season pass by 2.5%, which translates to $25.00 for the
resident and $30.00 for the non-resident seven-day season pass.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Exhibit
Valleywood Fee Proposal (Fee changes highlighted in Red)
Valleywood Golf Course
2017
Patron
2017
Non-Patron
Proposed
2018
Patron
Proposed
2018
Non-Patron
Green Fees – 18 Hole Reg M-F $32 $35 $32 $35
Green Fees – 18 Hole Sr/Jr M-F $24 $27 $24 $27
Green Fees – 18 Hole Sa-Su $40 $43 $40 $43
Green Fees – 9 Hole Reg M-F $20 $23 $20 $23
Green Fees – 9 Hole Sr/Jr M-F $18 $21 $18 $21
Green Fees – 9Hole Sa-Su $22 $25 $22 $25
Green Fees – Patron Card – resident $20+tax N/A $20+tax N/A
Green Fees – Patron Card –
non-resident
$40+tax N/A $40+tax N/A
Green Fees – Patron Card – senior $30 + tax N/A $30 + tax N/A
Season Pass – 7 day Resident $1000 + tax $1000 + tax $1025 + tax $1025 + tax
Season Pass – 7 day Non-Resident $1200 + tax $1200 + tax $1230 + tax $1230 + tax
Season Pass – 5 day Resident $600 + tax $600 + tax $600 + tax $600 + tax
Season Pass – 5 day non-Resident $720 + tax $720 + tax $720 + tax $720 + tax
Season Pass – Executive (18-35 yrs) $450 + tax $450 + tax $450 + tax $450 + tax
Season Pass – Executive non-resident $540 + tax $540 + tax $540 + tax $540 + tax
Season Pass – Junior (17 and under) $450 + tax $450 + tax $450 + tax $450 + tax
Season Pass – Add’l family resident $450 + tax $450 + tax $450 + tax $450 + tax
Season Pass – Add’l Family non-Res $540 + tax $540 + tax $540 + tax $540 + tax
Season Pass – - Add’l Junior $450 + tax $450 + tax $450 + tax $450 + tax
Cart Rental – 18 Holes Power Car $34 $34 $34 $34
Cart Rental – 9 Holes Power Car $20 $20 $20 $20
Cart Rental – Pull Cart $5 $5 $5 $5
Practice Range – Lg Bucket of Balls $8 $8 $8 $8
Practice Range – Med Bucket of Balls $5 $5 $5 $5
Range Card – Ten Lg Buckets of Balls $65 $65 $65 $65
Banquet Room Rental
Su-Th 75/hr
Fri – 125/hr
Sat – 175/hr
Su-Th 75/hr
Fri – 125/hr
Sat – 175/hr
Su-Th 75/hr
Fri – 125/hr
Sat – 175/hr
Su-Th 75/hr
Fri – 125/hr
Sat – 175/hr
7 day Season pass holders will be charged $30 for 18 holes and $15 for nine holes prior
to 11:00 A.M. Saturdays, Sundays and Holidays
Non-Residents will be able to purchase season passes for 20% more than the resident
rate.
Season passes are not eligible to be used during private tournaments and fundraising
events.
Junior Passes are available to residents and non-resident juniors for the same price and
include a 10 bucket punch card for the driving range
I T E M: 4.E.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Reduction of Various Financial Guarantees
S taff Contact:
J oan Murphy, Department A ssistant
Department / Division:
Community Development Department
AC T I O N RE Q UE S T E D:
Approve reduction of various financial guarantees.
S UM M ARY:
T he C ity holds numerous financial guarantees to ensure the installation of certain
improvements in new developments, as well as to assure protection of natural resources.
Staff review of the status of these developments indicates that the following actions are in
order:
1.Regent’s Point
(PC13-27-ZS)
C ash Check
Original Deposit on 7/28/16 $34,000.00
Reduce now to $ 5,800.00
2.Regent’s Point Second
Addition
(PC16-05-F)
LO C #69607460
Original Deposit on 6/23/16 $751,750.00
Reduced 7/13/17 to $58,000.00
Reduce now to $7,200.00
3.PHS Presbyterian Homes
(PC16-14-PZSB)
LO C #D C 112806US24416
Original Deposit on 9/12/16 $972,445.00
Reduce now to $347,856.00
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
N/A
I T E M: 4.F.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A dopt Resolution A pproving Cedar P ark E lementary School Final P lat and Waiver
of Development A greement (To be platted as Lot 1, Block 1 Cedar Park Elementary School)
S taff Contact:
K athy Bodmer, A I C P, Planner
Department / Division:
Community Development Department
Applicant:
I ndependent School District 196
P roject Number:
P C17-30-B
Applicant Date: 8/23/2017 60 Days: 10/21/2017 120 Days: 12/20/2017
AC T I O N RE Q UE S T E D:
Adopt resolution approving C edar Park Elementary School final plat and Waiver of
Development Agreement - 7500 Whitney Drive (To be platted as Lot 1, Block 1, C edar Park
Elementary).
S UM M ARY:
Independent School District 196 is undertaking a District-wide school building
renovation program to update and enhance building security and to improve traffic circulation
within school sites. At its October 26, 2017, meeting, the C ity C ouncil approved the Site
Plan/Building Permit for two additions totalling 9,880 sq. ft. at C edar Park Elementary (7500
Whitney Drive).
T he zoning code requires that building permits may only be issued to platted lots. T he
Cedar Park Elementary property is currently unplatted. Since there are no street or utility
projects associated with the plat, there is no need to execute a development agreement.
Dakota C ounty will require dedication of an existing 15' Trail, Drainage & Utility (T D U)
easement to right-of-way (RO W), giving the lot a half RO W dedication of 90'. In new
development, the dedication would normally be a minimum of 100' half RO W. D edication of
a five foot (5') drainage and utility easement is shown abutting Cedar Ave.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Resolution
F inal Plat
F inal Plat
Background Material
Memo
Map
L etter
CITY OF APPLE VALLEY
RESOLUTION NO. 2018 - ___
FINAL PLAT APPROVAL
CEDAR PARK ELEMENTARY
WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as
Chapter 153 of the City Code, regulations to control the subdivision and platting of land within its
borders; and
WHEREAS, application has been made to the City to approve a final plat which serves to
plat a metes and bounds described property into a single parcel; and
WHEREAS, pursuant to Section 153.34 of the Apple Valley Code of Ordinances,
provision is made to approve a plat without benefit of a public hearing, provided the plat does not
create additional lots or new streets and is not defined as a subdivision pursuant to Minnesota
Statutes 462.352.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that the final plat of the following described plat of land is
found to comply with the applicable standards of Chapter 153 of the City Code and is hereby
approved, waiving the requirement for a development agreement, and that the Mayor and City
Clerk are authorized to sign the same, to wit:
CEDAR PARK ELEMENTARY
BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said plat
shall be filed with the Dakota County Recorder within sixty (60) days of the certified release from
the City Offices or such approval shall be null and void.
BE IT FURTHER RESOLVED, as a condition of this final plat approval, no Certificate
of Occupancy for any new structure or addition to any existing structure on the property shall be
issued until the City receives confirmation of the recording of the plat at the Dakota County
Recorder’s Office.
ADOPTED this 8th day of February, 2018.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
2
___________________________________
Pamela J. Gackstetter, City Clerk
CERTIFICATE
As Apple Valley City Clerk, I hereby certify that the foregoing is a true and correct copy of
a resolution adopted by the City Council and the final plat is hereby released for recording with the
Dakota County Recorder this _____ day of _____________________, _______.
____________________________________
Pamela J. Gackstetter, City Clerk
Cedar Park Elementary Improvements
PROJECT REVIEW
Existing
Conditions
Property
Location:
7500 Whitney Drive
Legal
Description:
(Per Warranty Deed Doc. No. 360219)
The South 3/4ths of the Southeast 1/4th of the Northwest 1/4th of Section 22, Township 115, Range
20 according to the Government survey thereof:
And also including as a part of the land herein conveyed, the East 33 feet of the Southeast 1/4 of the
Northwest 1/4 of Section 22, Township 115, Range 20 except the south 22 acres thereof, according to
the Government Survey, subject to easements thereon of record.
AND
(Per Quit Claim Deed Doc. No. 567409)
All that part of the north 20 rods of the Southeast Quarter (SE-1/4) of the Northwest Quarter (NW-1/4)
of Section 22, Township 115, Range 20, Dakota County, Minnesota, described as follows:
Beginning at a point in the south line of the north 20 rods of the SE-1/4 of the NW-1/4 of said Section
22, distant 1315.64 feet westerly of the southeast corner of the said north 20 rods of the SE-1/4 of the
NW-1/4; thence westerly along the south line of the said north 20 rods of the SE-1/4 of the NW-1/4, a
distance of 20.32 feet, more or less, to the southwest corner of the said north 20 rods of the SE-1/4 of
the NW-1/4; thence northerly along the west line of the said SE-1/4 of the NW-1/4 a distance of 330
feet, more or less, to the north line of said SE-1/4 of the NW-1/4; thence easterly along the north line
of the said SE-1/4 of the NW-1/4, a distance of 23.59 feet, more or less, to a point distant 1312.02 feet
westerly of the northeast corner of the said SE-1/4 of the NW-1/4; thence southerly 330 feet, more or
less, to the point of beginning.
Source: Boundary, Location, Topographic and Utility Survey, Sunde Land Surveying, May 19, 2017.
Comprehensive
Plan Designation
INST-Institutional
Zoning
Classification
P-Institutional
Existing Platting Lot is unplatted.
Current Land
Use
Elementary school
Size: 668,750 sf (15.35 acres)
Topography: Flat
Existing
Vegetation
Urban landscape
Other
Significant
Natural Features
N/A
Adjacent
Properties/Land
Uses
NORTH Delegard Plaza & Oaks of Apple Valley
Comprehensive Plan C-Commercial and MD-Medium Density Residential, 6 to 12
units/acre
Zoning/Land Use PD-532 (commercial) and M-6C (Medium density res’l, 6-12
units/acre)
SOUTH Morningview 9th Addition
Comprehensive Plan MD-Medium Density Residential, 6 to 12 units/acre
Zoning/Land Use PD-251
EAST Carol Center 4th Addition (Red Robin, Holiday, Carmike Theater)
Comprehensive Plan C-Commercial
Zoning/Land Use PD-400
WEST Morningview (Single family)
Comprehensive Plan LD-Low Density Residential (0-6 units/acre)
Zoning/Land Use PD-251
Planning Commission Recommendation: At its meeting of September 6, 2017, the Apple
Valley Planning Commission voted unanimously to recommend approval of the project with
conditions with the following motion:
Recommend approval of the Site Plan/Building Permit Authorization for 9,880 sq. ft. office
and classroom additions and parking lot improvements at Cedar Park Elementary (7500
Whitney Drive), subject to compliance with all City Codes, and the following conditions:
1. The driveway access shall be moved to the west as recommended by the City Engineer.
2. A sidewalk connection shall be made from the sidewalk on the southwest side of the
building to Cedar Ave.
3. A sidewalk connection shall be provided from the west parking area around the stormwater
retention area to the playfields to the west.
4. The project is subject to review and approval of the final civil plans by the City Engineer at
the time of application of the building permit.
CITY OF
MEMO
Public Works
TO: Kathy Bodmer, Planner
FROM: Brandon S. Anderson, City Engineer
DATE: August 31, 2017
SUBJECT: Cedar Park Elementary School Addition Final Plat
Alex,
The following are comments regarding the Cedar Park Elementary School Addition site plans
dated June 13, 2017. Please include these items as conditions to approval.
General
1. All work and infrastructure within public easements or right of way shall be to City
standards.
2. Provide a narrative of how the buildings will be constructed and any impacts prior to
building permit authorization. The narrative shall include the following:
a. Shoring (if applicable)
b. Material Storage.
c. Haul routes to and from the site.
d. Phasing
Permits
3. Provide a copy of the executed Minnesota Department of Health, Minnesota Pollution
Control Agency, Met Council, Department of Labor and any other required permits.
4. A right of way permit will be required for all work within public easements or right of
way.
5. A Natural Resource Management Permit (NRMP) will be required prior to any land
disturbing activity commences.
Site
6. Proposed access to Existing Parking 1 is recommended to be relocated west to better align
with existing drive aisle into the site and create further spacing from Cedar Avenue. The
existing driveway entrance should be utilized.
7. Stop signs should be provided at driveways leaving the site and indicated on plans.
8. Additional direction striping is recommended in the existing parking lot 1 and 2 to better
direct parent drop off/pick up routing.
9. Site Statistics table should be updated with correct information on sheet C1.21 and C1.31.
10. Provide additional dimensions on site plan indicating radiuses, drive lane widths, etc…
11. Provide setback lines on site plan.
12. Provide additional drawing showing Auto turn turning movements to verify site circulation
and layout requirements for planned vehicle usage to be used onsite. Please indicate (or
show vehicle) stacking distances on the plan as circulation indicates potential for vehicles
to back up onto public roadways at exit and entrance access’ to the site. Show truck
movement with Auto turn entering site to ensure emergency and service vehicle can
maneuver directly to front entrance.
13. A commercial driveway entrance is required at all access points to public roadways per AV
Plate No. STR-4 or STR-5.
14. Provide pedestrian curb ramps per STR-10.
15. Temporary traffic control plan will be required to be submitted for review and approval
for driveway connections in Whitney Drive prior to building permit authorization.
16. 12 Ft. Chain Link Backstop and Gaga ball pit as shown per sheet C1.11 is not indicated
to be removed or relocated, but remains to be located in infiltration area and proposed
hard surface play.
17. Clarify on sheet C1.21 if existing play equipment is to be relocated to proposed hard
surface play area.
18. Provide additional sidewalk/trail connection from bus loop/hard surface play to proposed
8’ pathway along west site of site.
19. No Parking changes may be necessary along with additional striping and signage along
Whitney Drive for site lines for new bus loop entrance.
Grading, Drainage and Erosion Control
20. Final Grading Plans shall be reviewed and approved by City Engineer.
21. Additional details are required to indicate how drainage from proposed bus loop will be
directed to proposed infiltration area. Pre-treatment is required.
22. Final Storm water Management Plan shall be reviewed and approved by City Engineer.
23. Approximate Erosion Control Device Quantities shall include updated quantities on sheet
C1.51.
24. Erosion control measures shall be installed prior to beginning grading operations.
25. A construction entrance shall be provided at all proposed entrances to be utilized for
erosion control purposes.
26. Street sweeping shall be performed as necessary to address material tracking from the site.
27. The location and elevation of the site emergency overflow(s) (EOF) shall be identified on
the plans. All critical HP and LP shall be identified along with drainage arrows.
28. 2% minimum grades are required in all landscaped areas.
29. Provide the overall site composite Curve Number (CN) along with the impervious % on the
area tabulation
30. Lowest floor levels shall be 1.0’ above the EOF.
31. Silt Fence locations in NW corner of site should correctly reflect grading limits.
32. Soil borings/testing shall be provided in the area of infiltration features prior to building
permit authorization.
Sanitary Sewer, Water Main and Storm Sewer
33. Final locations and sizes of Sanitary & Storm Sewer and Water main shall be reviewed
with the final construction plans and approved by City Engineer.
34. Proposed water main as shown to be relocated for building addition 1 shall be privately
owned and maintained.
35. Proposed CB-5 should be routed to Proposed CB-3 in lieu of connecting to existing CB-4
in Cedar Avenue.
36. Proposed CB-2 should be routed to SMH in lieu of connecting to existing CB-1 in
Whitney Avenue.
37. Existing 18” storm sewer that runs thru proposed infiltration basin shall be relocated due
to proposed +4’ of cut proposed above pipe for construction of infiltration basin.
38. Adjustment of Sanitary Sewer and Storm Sewer structures are required where grade
changes are shown.
39. Remove references to unused detail plates from sheets C2.11- C2.13.
Landcape and Natural Resources
40. Restoration/Landscape plan should indicate required buffers and appropriate seed mixtures
for infiltration area, aquatic bench and upland areas associated with any storm water basins.
41. Landscape plan should clearly indicate drainage and utility easements and property line.
42. No major tree plantings shall be located over any underground utilities. Clusters of trees
shall be used near or around these areas instead of planting in a row. The Drainage and
Utility Easement will require clearance around the underground utilities, or the
expectation that trees may have to be removed for access when needed.
43. Plans show a sediment control log going through the infiltration basin through the eastern
portion of the basin. Sediment controls should be around the entire basin and not through
the basin to provide adequate protection during construction. Sediment controls placed
at the base of infiltration basin slopes without erosion control on the basin slopes
themselves is inadequate protection from sedimentation and clogging of the basin and
does not comply with state or local standards.
44. Silt fence would provide more protection from equipment driving through the basin and
improper material storage in the basin than sediment logs.
45. The treatment area appears to only address new impervious at the rear of the
property. As this property is within the East Lake TMDL, an effort to treat some the
existing hard surfaces should be considered.
46. The infiltration basin lies between a path & parking area and between a parking area &
sporting fields. Add sidewalk or trail connection to redirect foot traffic around the
infiltration basin, without cutting through as a short cut, to limit compaction and
guarantee proper functioning of the infiltration basin. The City recommends changing
the grass plantings in the basin to taller native plants or shrubs to discourage walking
through the basin as a shortcut. Native plants would be consistent with the STEM focus
of the school.
47. It is unclear that a mix of fescue will hold up to the conditions experienced within the
basin. Additionally, mown grass tends to show more the sediment and trash collected in
the basins over time.
48. Ensure tree removals do not jeopardize the School’s Certified Forest status.
49. Quantities and locations of trees should be indicated on plan to show diversity of species.
Some species appear on the Plant Schedule but not on the plan.
50. Some of the different details on the plans for the infiltration basins seem
inconsistent. For example, some areas mention seeding, while others indicate the use of
mulch (seed is unlikely to germinate with several inches of mulch covering it – that is
part of the reason you use mulch – to guard against weeds germinating).
51. I would recommend against using seed to establish the basins. Seed provides a “fuzzier”
less organized look for the basins. It makes it difficult to identify what is a weed and
what is not. Shrubs are also a planting option for ease of maintenance. If seed is
selected, a longer establishment maintenance schedule will be needed to keep the basin
weed free and ensure vigorous growth; a year minimum after seeding is generally
required. Also, timing for when seed will be installed will need to be indicated. There
are certain times of year that installing native seed should be avoided.
52. Basins need to be kept off line (no water entering) until vegetation has been
established. This timeline will be longer for seeded areas.
53. Staging of installation and protection of the area the basins are in needs more detail.
54. Shredded hardwood mulch should be used. Shredded hardwood much aids in the uptake
of certain pollutants. Shredded hardwood mulch is better for plant health. Mulch should
NOT be used if seeding; a blanket or hydro mulch should be used instead.
55. Absolutely no fabrics shall be installed in the basin: no protective weed barriers, no fabric
over gravel around drain tile. Fabrics will clog will fine sediments. Socks around drain
tile shall conform to Dakota County Low Impact Development Standard 2.44 p.7
http://www.dakotaswcd.org/pdfs/Dakota%20LID%20Standards%20Revised%2002-09-
12.pdf.
56. A 3 year Maintenance plan is required from the proposed filtration basins.
a. The property owner shall maintain healthy plants suitable for use in raingardens
throughout the raingarden. The property owner shall replace dead or diseased
vegetation with plants capable of tolerating conditions encountered in the
raingardens.
b. The raingarden shall be kept free of non-native invasive plant species and noxious
weeds, including buckthorn.
c. The overall areas of the raingarden shall not be reduced during the maintenance
term.
d. The raingarden shall be watered such that it receives 1 inch of water per week
combined from rain and other sources during the first growing season.
e. Fertilizers shall not be applied to any part of the raingarden.
f. Insecticides and fungicides shall only be applied when damage from non-native
species is of concern.
g. Herbicides shall be limited to spot applications.
h. The property owner may remove dried vegetation once a year in the spring prior
to May 30th if desired.
i. The property owner shall maintain at minimum a three inch layer of shredded
hardwood mulch for the maintenance term.
j. The raingarden must drain free of water within 48 hours after a rainstorm except
for in times of frozen soils.
57. The property owner is responsible for locating all utilities prior to installation. The
owner shall only hand dig within 2 feet of utility markings. The raingardens shall not be
installed over any utilities.
City of
MEMO
Building Inspections
TO: Kathy Bodmer, Planner
FROM: George Dorn, Building Official
DATE: August 25, 2017
SUBJECT: 7500 Whitney Drive Cedar Park Elementary
Separate sign permits are required.
SAC determination is required from Met Council prior to permit issuance from the city.
Geotechnical report boring log and Special Inspector Agreement is required prior to permit
and soil corrections on site.
The Department of Labor and Industry has jurisdiction with regards to plan review for the
building and mechanical permits. The City of Apple Valley has a delegation agreement
with the State of Minnesota to conduct the inspections for the Building, Mechanical and
Electrical permits.
The State of Minnesota Plumbing Division will conduct all plumbing, storm, sanitary and
water review and do all required inspections.
The plan set should be signed by the architect and engineer.
SITE
157TH ST W
160TH ST W CEDAR AVEWHITNEY DR
153RD ST W
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GARRETT AVEC
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Oblique Aerial
Cedar Park Elementary
Dakota County Surveyor’s Office
Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124
952.891 -7087 Fax 952.891 -7127 www.co.dakota.mn.us
January 2, 2018
City of Apple Valley
7100 147th Street W.
Apple Valley, MN 55124
Re: CEDAR PARK ELEMENTARY SCHOOL
The Dakota County Plat Commission met on December 26, 2017, to consider the preliminary plat of the
above referenced plat. The plat is adjacent to CSAH 23 (Cedar Avenue), and is therefore subject to the
Dakota County Contiguous Plat Ordinance.
The proposed plat includes an existing elementary school located along Whitney Drive (City Street) and CSAH
23. The right-of-way guidelines for CSAH 23 as a six-lane roadway are 100 feet of half right of way. The
existing right of way includes 75 feet along with a 15-foot trail easement. The Plat Commission requires
dedication of the exiting trail easement to include a total of 90 feet of half right-of-way. Restricted access
should be shown along all of CSAH 23. A quitclaim deed to Dakota County for restricted access is required
with the recording of the plat mylars.
The Plat Commission has approved the preliminary plat provided that the described conditions are met, and
reviewed the final plat and recommends approval to the County Board of Commissioners provided that the
described conditions are met.
Traffic volumes on CSAH 23 are 45,400 ADT and are anticipated to be 66,000 ADT by the year 2030.
No work shall commence in the County right of way until a permit is obtained from the County
Transportation Department and no permit will be issued until the plat has been filed with the County
Recorder’s Office. The Plat Commission does not review or approve the actual engineering design of
proposed accesses or other improvements to be made in the right of way. Nothing herein is intended to
restrict or limit Dakota County’s rights with regards to Dakota County rights of way or property. The Plat
Commission highly recommends early contact with the Transportation Department to discuss the permitting
process which reviews the design and may require construction of highway improvements, including, but not
limited to, turn lanes, drainage features, limitations on intersecting street widths, medians, etc. Please
contact Gordon McConnell regarding permitting questions at (952) 891-7115 or Todd Tollefson regarding Plat
Commission or Plat Ordinance questions at (952) 891-7070.
Sincerely,
Todd B. Tollefson
Secretary, Plat Commission
c:
I T E M: 4.G.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A dopt Resolution A pproving P lans and Specifications for P roject 2018-101, 2018 S treet & Utility
I mprovements, and A uthorizing A dvertising for Receipt of B ids, at 10:00 a.m. on March 6, 2018
S taff Contact:
B randon A nderson, City Engineer
Department / Division:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution approving plans and specifications for Project 2018-101, 2018 Street &
Utility Improvements and authorizing receipt of bids at 10:00 a.m. on March 6, 2018.
S UM M ARY:
T he C ity of Apple Valley 2018-2021 Capital Improvement Program identifies potential
utility replacement and street reconstruction work in the following neighborhoods: Redwood
Drive, Redwood Circle, Redwood Court, Keller Lake Drive, and Apple Valley 12th Addition
(Rome D rive, Rome C ourt and Hopewell Lane). T he scope of work includes total
replacement of approx. 6,815 linear feet of sanitary sewer, water main, storm sewer and street
reconstruction. An additional portion of Lowell Avenue from Redwood Drive to Hopewell
Lane has been added to the scope of work due to construction phasing issues with utility
connections. T his change in scope adds approx. 350 additional linear feet of roadway to the
previous defined construction limits and budget. T here has also been an additional 2,750
linear feet of conduit added to the scope of work for a future fiber connection from existing
Lift Station No. 5 to County Road 42. T hese changes to the original scope of work result in
higher estimated costs. A map of the proposed project area is attached (Figure: 1). An
alternate bid item for the lining of existing sanitary sewer under C ounty Road 42 has been
included to address some maintenance issues encountered during preliminary design process
and televising reports. T his project is tentatively scheduled for construction in 2018.
B AC K G RO UND:
T he C ity C ouncil adopted Resolution Number 2017-134 on September 14, 2017, directing
the preparation of plans and specifications for Project 2018-101, 2018 Street & Utility
Improvements.
B UD G E T I M PAC T:
Project costs and funding included in the adopted 2018 operating budget are summarized as
follows:
Estimated Project C osts:
C onstruction Cost $ 4,130,600
Engineering, C onstruction Admin. &
C ontingency 650,670
Total Estimated C ost $ 4,781,270
Estimated Project Funding:
Water Utility $975,000
Sanitary Sewer Utility 875,000
Storm Sewer Utility 650,000
Road Improvement Fund 2,281,270
Total Estimated Funding $ 4,781,270
AT TAC HM E NT S :
Map
Resolution
Exhibit
150th Street W (CSAH 42)Redwood DriveRedwood DriveWhitney Drive
Rom
e
Drive
Rome CourtRe
d
w
o
o
d
Cir
c
l
e
Keller
Lake Ro
a
d
City of
Burns
vill
e
Hopewell LaneLowell Drive
Ramsdell Drive
Baldwi
n
D
ri
v
e
BID ALTERNATE
SANITARY SEWER LINING
2018 Street and Utility Reconstruction Figure 1
City of Apple Valley
2018 Capital Improvement Program Areas
FEETSCALE
0 400200
HORZ.
N
CITY OF APPLE VALLEY
RESOLUTION NO. 2018-
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND DIRECTING RECEIPT OF SEALED BIDS FOR
PROJECT 2018-101, 2018 STREET & UTILITY IMPROVEMENTS
WHEREAS, the Apple Valley City Council has reviewed plans and specifications for
Project 2018-101, 2018 Street & Utility Improvements; and
WHEREAS, the City Council believes that the interests of the City would be best served
by receiving sealed bids based on said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, as follows:
1. Such plans and specifications for Project 2018-101, 2018 Street & Utility
Improvements, a copy of which is on file in the office of the City Clerk and
made a part hereof, are hereby approved.
2. The City Clerk is hereby authorized to receive sealed bids for Project 2018-101,
2018 Street & Utility Improvements at the time and place specified in the form
of notice attached hereto as Exhibit A.
3. The City Clerk is further authorized and directed to cause an advertisement for
said bids to be posted on the City’s website and on the online Quest Construction
Data Network, not less than ten (10) days prior to the opening of said bids.
ADOPTED this 8th day of February, 2018
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Stephanie Marschall, Deputy City Clerk
ADVERTISEMENT FOR BIDS
CITY OF APPLE VALLEY | PROJECT MANUAL
SECTION 00 11 13
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of Apple Valley, Minnesota, in the Apple Valley Municipal Center
7100 147th Street West, until 10:00 a.m., CST, Tuesday, March 6, 2018, at which time they will be
publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the
following:
City Project 2018-101, 2018 STREET AND UTILITY IMPROVEMENTS
100 EA Clear and Grub Tree
6,350 LF Remove Sanitary Sewer
6,830 LF Remove Water Main
3,170 LF Remove Storm Sewer
13,520 LF Remove Curb and Gutter
72,470 SF Remove Concrete Walk or Driveway
21,165 SY Remove Bituminous Pavement
36 EA Sanitary Sewer Structure
6,270 LF PVC Sanitary Sewer
103 EA Sanitary Sewer Service
6,860 LF DIP Water Main
104 EA Water Service
60 EA Storm Sewer Structure
4,910 LF RCP Storm Sewer
12,850 CY Common Excavation
7,750 TN Select Granular Borrow
16,900 TN Cl 5 Aggregate Base
5,520 TN Bituminous Mixture
12,880 LF Concrete Curb and Gutter
90,300 SF Concrete Walk or Driveway
22,250 SY Sod
100 EA 2” Diameter Tree
With related items
Bidders desiring Bidding Documents may purchase them for a non-refundable fee of $20 by visiting
www.cityofapplevalley.org or www.questcdn.com. Contact Casy Weise at (952) 953-2590 for
questions about ordering. The Bidding Documents may be viewed at the office of the City Clerk,
7100 147th Street West, Apple Valley, MN.
Direct inquiries to Engineer’s Project Manager Brandon Anderson at (952) 953-2490.
Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in
accordance with the Instructions to Bidders.
The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed
60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of
60 days after the date and time set for the Opening of Bids.
The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein,
and further reserves the right to award the Contract to the best interests of the Owner.
Pamela J. Gackstetter, City Clerk
City of Apple Valley, Minnesota
I T E M: 4.H.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A dopt Resolution A pproving P lans and Specifications for P roject 2018-105, 2018 S treet
I mprovements, and A uthorizing A dvertising for Receipt of B ids, at 10:30 a.m. on March 6, 2018
S taff Contact:
B randon A nderson, City Engineer
Department / Division:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution approving plans and specifications for Project 2018-105, 2018 Street
Improvements and authorizing receipt of bids at 10:30 a.m. on March 6, 2018.
S UM M ARY:
T he C ity of Apple Valley 2018 Capital Improvement Program identifies potential street
reconstruction and maintenance work. T he scope of the project consists of the following:
Bituminous Mill and Overlay with Selective C urb Replacement of Local Streets
Grandview Terrace
148th & 149th Street W.
Everest Avenue
Annual Ring Route Concrete Sidewalk Repairs and Utility Street Patching
133rd & 134th Street C ourt Street Reconstruction and Sanitary Sewer Lining
Kelley Park Accessible Parking Stalls
Water Main Break Street Patching
Uponor Annex Right Turn Lane Construction (2016-173) and Sidewalk
152nd Street W. and Embry Path Curb Bump-Out
Lift Station 10 Driveway Replacement
Palomino Water Tower Driveway Replacement
Foliage Avenue Trail Resurfacing
T he scope of work for 133rd and 134th Street C ourt changed from a full street and utility
reconstruction project to a street reconstruction project with sanitary sewer lining only, based
on sanitary sewer televising findings during the design process. T his change in scope results
in lower overall estimated costs. A map of the proposed project area is attached (Figure: 1).
T his project is tentatively scheduled for construction in 2018.
B AC K G RO UND:
T he C ity C ouncil adopted Resolution Number 2017-151 on October 12, 2017, directing the
preparation of plans and specifications for Project 2018-105, 2018 Street Improvements.
B UD G E T I M PAC T:
Project costs and funding included in the adopted 2018 operating budget are summarized as
follows:
Estimated Project C osts:
C onstruction Cost $ 1,450,000
Engineering, C onstruction Admin. &
C ontingency
362,500
Total Estimated C ost $ 1,812,500
Estimated Project Funding:
Road Improvement Fund $1,556,679
Storm Water Utility Fund 15,000
Water Utility Fund 90,000
Sanitary Utility Fund 85,000
Special Assessment (2016-173)65,821
Total Estimated Funding $ 1,812,500
AT TAC HM E NT S :
Map
Resolution
Exhibit
2..
160th Street
150th Street
140th Street
McAndrews Road
Pilot Knob RoadFlagstaff AvenueCedar AvenueGarden View Drive2018 Street Improvements Figure 1
City of Apple Valley
2018 Capital Improvement Program Areas
FEETSCALE
0 30001500
HORZ.
N
GRANDVIEW MANOR
MILL AND OVERLAY
NORTH STAR INDUSTRIAL
PARK MILL AND OVERLAY
133RD STREET COURT
134TH STREET COURT
RECONSTRUCTION
KELLEY PARK ACCESSIBLE
PARKING STALLS
UPONOR ANNEX RIGHT
TURN LANE AND
SIDEWALK CONSTRUCTION
GLENDA DRIVE ADA PED
RAMP RETROFIT
152ND STREET AND
EMBRY PATH CURB BUMP OUT
LIFT STATION 10
DRIVEWAY REPLACEMENT
PALOMINO WATER
TOWER DRIVEWAY
REPLACEMENT
FOLIAGE AVE TRAIL
OVERLAY
CITY OF APPLE VALLEY
RESOLUTION NO. 2018-
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND DIRECTING RECEIPT OF SEALED BIDS FOR
PROJECT 2018-105, 2018 STREET IMPROVEMENTS
WHEREAS, the Apple Valley City Council has reviewed plans and specifications for
Project 2018-105, 2018 Street Improvements; and
WHEREAS, the City Council believes that the interests of the City would be best served
by receiving sealed bids based on said plans and specifications.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, as follows:
1. Such plans and specifications for Project 2018-105, 2018 Street Improvements, a
copy of which is on file in the office of the City Clerk and made a part hereof,
are hereby approved.
2. The City Clerk is hereby authorized to receive sealed bids for Project 2018-105,
2018 Street Improvements at the time and place specified in the form of notice
attached hereto as Exhibit A.
3. The City Clerk is further authorized and directed to cause an advertisement for
said bids to be posted on the City’s website and on the online Quest Construction
Data Network, not less than ten (10) days prior to the opening of said bids.
ADOPTED this 8th day of February, 2018
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
_________________________________
Stephanie Marschall, Deputy City Clerk
ADVERTISEMENT FOR BIDS
CITY OF APPLE VALLEY | PROJECT MANUAL
SECTION 00 11 13
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of Apple Valley, Minnesota, in the Apple Valley Municipal Center
7100 147th Street West, until 10:30 a.m., CST, Tuesday, March 6, 2018, at which time they will be
publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the
following:
City Project 2018-105, 2018 STREET IMPROVEMENTS
2980 LF Remove Curb and Gutter
24435 SY Remove Bituminous Pavement
5900 SY Mill Bituminous
950 LF Line 9” CIPP Sanitary Sewer
12410 CY Common Excavation
7625 CY Select Granular Borrow
9765 TN Cl 5 Aggregate Base
5800 TN Bituminous Mixture
3150 LF Concrete Curb and Gutter
1640 SY Sod/Seed
8000 LF Striping
With related items
Bidders desiring Bidding Documents may purchase them for a non-refundable fee of $20 by visiting
www.cityofapplevalley.org or www.questcdn.com. Contact Casy Weise at (952) 953-2590 for
questions about ordering. The Bidding Documents may be viewed at the office of the City Clerk,
7100 147th Street West, Apple Valley, MN.
Direct inquiries to Engineer’s Project Manager Brandon Anderson at (952) 953-2490.
Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in
accordance with the Instructions to Bidders.
The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed
60 days after the date and time set for the Opening of Bids. No Bids may be withdrawn for a period of
60 days after the date and time set for the Opening of Bids.
The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein,
and further reserves the right to award the Contract to the best interests of the Owner.
A full and complete copy of all solicitations of bids is disseminated on the City’s website at
www.cityofapplevalley.org.
Pamela J. Gackstetter, City Clerk
City of Apple Valley, Minnesota
EXHIBIT A
I T E M: 4.I .
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
Cartegraph Asset Management System Upgrade
S taff Contact:
Matt Saam, Public Works Director
Department / Division:
P ublic Works Department
AC T I O N RE Q UE S T E D:
1. Approve Purchase Agreement with C artegraph Systems, LLC , for asset management
implementation services.
2. Approve Purchase Agreement with C artegraph Systems, LLC , for asset management
hosting and support services.
S UM M ARY:
T he Council is requested to approve the attached two agreements with C artegraph Systems,
LLC which will take the C ity from the current asset management system known as Navigator,
to a new system called O peration Management Systems (O MS). O MS is a web based asset
software that will provide greater flexibility, allowing staff to access the system from iPads
and other mobile devices while in the field. In addition, O MS is a modern enterprise business
system that will provide the C ity the foundation to support all citizen requests, work orders,
and asset management workflows throughout the department. Public Works staff evaluated
numerous asset management systems during the past two years and believe O MS will
provide the greatest staff efficiency in accessing information, manage and track work
assignments, manage assets, and report on the overall status of operations.
Each of the agreements is described below:
1. Agreement for Implementation Services – T his is a one-time agreement for C artegraph’s
staff to implement the new software. Implementation includes transferring all of the C ity’s
current asset data into the new software system. Significant training will also be provided as
part of these services. It is expected that this work will take from 6 to 8 months.
2. Agreement for Hosting and Support Services – While this is a two-year agreement, it is
expected that the hosting and support services will be on-going. T his agreement will cover
Cartegraph’s cost to host our data “in the cloud” versus having on-site servers, a process
preferred by City IT staff. T he agreement will also provide support services for C ity staff.
Previous experience with C artegraph support staff has been excellent.
T hese agreements have been reviewed by the City Attorney.
B AC K G RO UND:
In 2014, Cartegraph announced that Navigator would be sunset in 5 years. In 2016, City staff
began researching other asset management system options. After talking with representatives
of many other systems and witnessing demonstrations of various systems, C ity staff
unanimously recommended staying with Cartegraph and moving to O MS.
B UD G E T I M PAC T:
T here are sufficient funds in the 2018-2019 budget for the Cartegraph services.
Implementation Agreement $76,570
Hosting & Support Agreement $97,941
AT TAC HM E NT S :
Agreement
Agreement
Purchase Agreement
Cartegraph is pleased to present this Purchase Agreement for the implementation of world class technology solutions.
This Purchase Agreement is made and entered into between City of Apple Valley (hereinafter referred to as “Customer”
and Cartegraph Systems LLC (hereinafter referred to as “Cartegraph. In the case that any terms or conditions provided
in the Cartegraph Hosted Solutions Agreement differ from, are provided in more detail by, or are made irrelevant by the
terms and conditions provided in this Purchase Agreement, the terms in this Purchase Agreement shall control. For all
terms and conditions not addressed by this Purchase Agreement, the Cartegraph Hosted Solutions Agreement shall
control.
Customer Bill To: Customer Ship To:
City of Apple Valley
7100 147th Street
Apple Valley, MN 55124
952-953-2402
Same
Investment Summary
The Addendums attached hereto, include:
Addendum B – Field Services
Cartegraph’s proposed fees for this project are included in the summary below.
Today’s Date: December
21, 2017
Signature
Expiration Date:
February 28, 2018 Purchase
Agreement No.:
#PA773
Purchase Type Qty. Unit Price Total Price
YEAR 1
FIELD SERVICES
Implementation
Services Fixed Fee Service 1 $80,600.00 $80,600.00
Discount ($4,030.00)
TOTAL $76,570.00
NOTES: The pricing listed above does not include applicable sales tax.
The Cartegraph OMS pricing listed above does not include Esri ArcGIS licenses.
OMS Subscription is on a separate #PA684.
Payment Terms and Conditions
In consideration for the Solutions and Services provided by Cartegraph to Customer, Customer agrees to pay
Cartegraph the Fees in U.S. Dollars as described below:
1. Delivery: Customer shall be provided with the ability to access and use the Solutions upon execution of this
Purchase Agreement. If applicable, Services will be scheduled and delivered upon your acceptance of this Purchase
Agreement, which will be considered as your notification to proceed.
2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All
undelivered Services shall expire 365 days from the signing of this Purchase Agreement.
3. Field Services Invoicing: Invoicing for the Field Services fee shall occur upon the acceptance of this Purchase
Agreement and shall be invoiced as follows:
a. Invoicing for the Field Services will be due as follows:
i. 25% upon execution of the Purchase Agreement.
ii. 25% at the completion of the Assessment/delivery.
iii. 25% at the completion of the test deployment.
iv. 25% at the completion of the project.
4. Payment Terms: All payments are due Net 30 days from start date of invoice.
5. Data Privacy: Under Minn. Stat. §§ 6.551 and 16C.05, subd. 5, Cartegraph’s books, records, documents, and
accounting procedures and practices relevant to this Purchase Agreement are subject to examination by the City
of Apple Valley, State of Minnesota Legislative Auditor, and/or State of Minnesota Auditor, as appropriate, for a
minimum of six years from the end of this Purchase Agreement.
BY SIGNING BELOW, THE PARTIES AGREE THAT ALL USE AND ACCESS TO THE SOLUTIONS DESCRIBED IN
THIS PURCHASE AGREEMENT SHALL BE GOVERNED BY THE CARTEGRAPH HOSTED SOLUTIONS
AGREEMENT, WHICH CAN BE REVIEWED AT: https://www.cartegraph.com/hosted-solutions-agreement/.
THE PARTIES AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THE CARTEGRAPH HOSTED
SOLUTIONS AGREEMENT AND THIS PURCHASE AGREEMENT REFERENCED HEREIN.
CARTEGRAPH: Cartegraph Systems LLC CUSTOMER: City of Apple Valley,
a Minnesota municipal corporation
By
(Signature) By: Mary Hamann-Roland
Its: Mayor
Tim McCool
(Type or print name)
Title Director of Sales
By: Pamela J. Gackstetter
Its: City Clerk
Date
Cartegraph Systems LLC
Addendum B - Field Services (Fee for Service)
Cartegraph Field Services – Scope of Work
The Field Services listed in the Investment Summary of the Purchase Agreement are specific Cartegraph Services which
will be delivered to the Customer based on the descriptions below and on the terms and conditions and subject to the
limitations set forth in this Addendum B, the applicable Purchase Agreement, and the Cartegraph Hosted Solutions
Agreement. Cartegraph will coordinate with the Custom er on service delivery expectations and timeframes.
Cartegraph OMS – Implementation Scope of Work
Implementation of the Operations Management System (OMS) includes the following professional services:
Setup
• Cartegraph will setup a hosted, production OMS environment. If a test or sandbox environment is
purchased, Cartegraph will also setup a hosted, test OMS environment.
• Cartegraph will provide an overview, up to two (2) hours, of Cartegraph and ArcGIS Online user -based
logins and User/Role functionality.
• Cartegraph will provide a template file to be utilized by your staff to populate Roles and Users to be
utilized for OMS.
• Cartegraph will utilize the template to create users and roles in OMS. (Note: Subsequent User and/or
Role changes will be your administrator’s responsibility.)
• Cartegraph will provide documentation and guidance, up to four (4) hours, for your technical GIS staff to
configure Esri Basemap Services for OMS integration. Guidance will be geared towards OMS/Esri
integration functionality and requirements.
• Cartegraph will setup the OMS Platform, including the Request, Work, Resource, and Asset Management
areas of the software. Asset Management solutions will be setup for all solutions referenced in the Assets
section of the scope unless otherwise noted.
Consulting
• Cartegraph will provide a three-day (3-day) onsite requirement gathering workshop to increase our
understanding of your business and functional goals. Through workshops and interviews, Cartegraph will
identify best fit scenarios for OMS and provide a brief including any challenges as well as
recommendations for OMS best practices relevant to your implementation.
Training
• Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on overall system navigation
and functionality to help familiarize your staff with the software environment and its common functions.
Training topics include:
o Home Screen
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs
• Cartegraph will provide remote train-the-trainer training, up to two (2) hours, on OMS Esri integration
functionality. Training topics include:
o OMS Esri integration configuration options
o Integration functionality (basemap and feature)
o Overall Esri integration requirements, considerations, and Cartegraph recommended best
practices
• Cartegraph will provide a three-day (3-day) onsite "train-the-trainer" training event. The training agenda
will be defined and agreed upon by both Cartegraph and your project manager. Topics may include any
of the following:
o Request Management:
▪ Requests
▪ Requesters
▪ Task Creation from Requests
▪ Issue library (including settings such as Applies to Asset and Non-Location)
▪ Cartegraph recommended best practices for Request and Requester Management
o Work Management:
▪ Create Task(s) (Asset/Non-Asset)
▪ Assignments (Add, Edit, Remove)
▪ Task Menu Actions
▪ Related Work Items
▪ Create Work Order
▪ Associate Task to WO
▪ Repeat Work Orders
▪ Work Order Menu Actions
▪ Enter Resources
▪ Timesheets
▪ Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost,
and Productivity)
▪ Cartegraph recommended best practices for Work Management
o Asset Management:
▪ Asset Details
▪ Inspections
▪ Linked assets (if applicable)
▪ Container/Component Relationships (if applicable)
▪ Cartegraph recommended best practices for Asset Management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets liste d in
the Asset section of the scope.
o Resource Management:
▪ Resource Details
▪ Labor/Equipment Rates
▪ Material Management (Stock, Usage, Adjustments)
▪ Vendor Price Quotes
▪ Cartegraph recommended best practices for Resource Management
o Cartegraph for iPad and Cartegraph One:
▪ Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting)
▪ Work Management
• Create and Update Tasks (Asset/Non-Asset)
• Assign Tasks
• Enter Resources
• Inspections
▪ Asset Management
• Create and Update Assets
▪ Request Management
• View and Update Requests
• View Requester information
• Create Task from Request
▪ Cartegraph recommended best practices for mobile device use
o Administrator:
▪ Administrator:
• User Administration, Role Administration, Import/Export, Error Log
▪ Settings:
• System Settings, Base Map Administration, Geocode Settings, GIS Integration
Settings, Background Task Scheduler, Asset Color Manager
▪ Manager:
• Layout Manager, Library Manager, Preventative Maintenance, Asset Condition
Manager, Notification Manager, Structure Manager
• Cartegraph will provide remote train-the-trainer training, up to six (6) hours, on OMS Reporting
functionality. Training topics include:
o Security/Roles
o Report Designer
▪ Report Types, Report Styling, Filtering\Parameters, Basic Formulas, Grouping/Sorting
o Report Viewer
o Reporting best practices and solution tips/tricks.
Extensions
• Cartegraph will provide remote train-the-trainer training, up to eight (8) hours, on Advanced Asset
functionality. Training topics include:
o Preventative Maintenance
o Performance Management
▪ Prediction Groups
▪ Minimum Condition Groups
▪ Activities and Impacts
▪ Criticality Factor
▪ Install/Replaced Dates
o Cartegraph recommended best practices for advanced asset management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the
Asset section of the scope.
• Cartegraph will provide remote train-the-trainer training, up to sixteen (16) hours, on Advanced Work
functionality. Training topics include:
o Scenario Builder
▪ Settings:
• Prediction Groups
• Minimum Condition Groups
• Activities and Impacts
• Criticality Factor
• Install/Replaced Dates
▪ Scenarios:
• Scenario Types
• Plan Years and Budgets
• Protocols
• Data Exports
▪ Cartegraph recommended best practices for advanced work management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the
Asset section of the scope.
Go-Live Support
• Cartegraph will provide a three-day (3-day) onsite event for Go-Live Support. The agenda will be defined,
and agreed upon, by both your and Cartegraph’s project managers. Topics may include any of the
following:
o Refresher training for items listed in the scope of work
o Software and process support for staff during production roll out
o Field, Layout, and Report configuration guidance, if applicable
Data Services
• Cartegraph will provide one test and one production data load service through standard import/export
functionality. Cartegraph will provide template documents for data population. Once populated by your
staff, Cartegraph will load the data into your test or production OMS environment. Data loads may include
data such as:
o Parent level asset records
o Asset location (spatial x/y) attributes
o Parent level resource (Labor, Equipment Material, Vendor) records
o Resource Rate (Labor, Equipment, Material) records
o Standard system libraries
• Cartegraph will provide one test and one production data conversion service to assist with your migration
from the latest version of Cartegraph Navigator to Cartegraph OMS. The data co nversion service includes
the following:
o Assets
▪ Parent records and associated parent-level attributes
▪ Child records and associated child-level attributes
▪ Inspection records, including:
• Date
• OCI
• Condition Category and Index records
• Note: Cartegraph OMS does not support Bridge NBI or Storm/Sewer NASSCO inspection
methodology. This data is not included in the Standard Data Conversion service.
▪ Work events in Navigator’s Asset Event table
o Work Orders
o Requests
▪ Caller information
o Resources (Labor, Equipment, Material)
▪ Parent record and associated parent-level attributes
▪ Current Default Rate record
• Note: Customer is responsible for creating additional rate records to account for overtime,
overhead, and/or FEMA rates, if applicable
▪ Equipment
• Fleet Events, if applicable
▪ Material
• Current Quantity-on-Hand
• Vendor Price Quotes
▪ Vendor
• Parent record and associated parent-level attributes
• Contacts
o Libraries
▪ Standard and custom library data – not specifically excluded below
o Attachment Paths
▪ The file paths for Attachments will be updated to refer to the OMS project home. Your internal
staff will be responsible for physically relocating files to the project home folder structure required
for OMS. Cartegraph will transfer attachment files to the project home folder structure for hosted
customers. However, files must be provided in the previously mentioned OMS project home
folder structure.
o Standard Conversion Exclusions
▪ Labor, Equipment, Material Logs
▪ Worksheets
▪ Assets:
• Bridge: NBI inspection data
• Storm/Sewer: NASSCO inspection data
• Pavement: Detailed Distress inspection data
▪ PAVEMENTview Plus: Budgets, Scenarios, Models, and associated settings
▪ Libraries:
• Overall Ratings
• Condition Category Ratings
▪ Attachment Files
▪ Custom attachment fields or tables
Assets
Asset implementation includes the following professional services:
• Cartegraph will provide installation and training on the following forty-five (45) asset types:
o Storm (7)
▪ Storm Basin; Storm Facility; Storm Inlet; Storm Manhole; Storm Outlet; Storm Pipe;
Storm Lifts
o Sewer (5)
▪ Sewer Facility; Sewer Main; Sewer Manhole; Sewer Cleanouts; Lift Stations
o Water (8)
▪ Water Facility; Water Hydrant; Water Main; Water Meter; Water Storage Tank; Water
Valve; Wells; Water Auxiliary Equipment
o Water Treatment (16)
▪ WTP Site; WTP Meter; WTP Pump; WTP Valve; WTP Equipment; WTP Process; ten (10)
additional asset types to be determined during implementation
o Transportation (4)
▪ Pavement; Sign; Support; Light Fixture
o Cemetery (3)
▪ Boulders; Columbaria; Lot
o Other (2)
▪ Tree; Circuits
• Cartegraph will provide up to five (5) field configurations for each asset type listed above.
Cartegraph will provide all services remotely via audio, video, and web conferences unless otherwise noted.
Customer Responsibility
For the project, you will be responsible for appointing a dedicated project manager that will be responsible for:
• Reviewing the implementation scope of work
• All internal aspects of the project including, but not limited to, internal change management, internal
documentation, staff coordination, task completion, and schedule commitment
• Ensuring all scheduled meetings are attended by invited staff
• Partnering with the Cartegraph Project Manager to ensure project success
• Providing leadership and insight on all relevant internal issues such as policy/procedure, organizational
structure, project stakeholders, technical architecture, data, and current systems
Exclusions
The following service items are not included in the scope of this project:
• Implementation of any custom modification or integration developed by Cartegraph, your internal staff, or
any third-party is not included in the scope of this project unless specifically listed above.
• Data conversion services from other software system(s) or sources (including Cartegraph Navigator
databases) are not included in the scope of this project unless specifically listed above.
• Any service items discussed during demonstrations, conference calls, or other events are not included in
the scope of this project unless specifically listed above.
Customer/Cartegraph Responsibilities
Project representatives from Customer and Cartegraph accepts responsibility for all aspects of project planning,
management, and execution not specifically identified as the responsibility of Cartegraph in the Agreement or in the
Purchase Agreement. Ongoing management of the day-to-day allocation of Customer and Cartegraph resources and
management of project tasks is the responsibility of the Customer and Cartegraph project representatives. Customer and
Cartegraph project representatives will provide overall guidance and direction for the project and will direct the project
accordingly. Further, and with regard to the Cartegraph obligations listed in this Purchase Agreement, Customer
understands that it is vital to the success of the project that Customer provides assistance in the following matters:
1. For those services listed under Field Services, Cartegraph personnel will conduct information gathering and
evaluation sessions with various Customer Users and management. While Cartegraph respects the time and
workload of Customer staff, dedicated time on the part of the appropriate Customer resources is necessary to
complete these exercises.
2. The installation process requires the assistance of Customer personnel and suitable acc ess to hardware and
systems (e.g., security clearance). Customer is required to supervise the installation process while systems are
accessible to Cartegraph. All hardware and software, for both personal computers and servers, is expected to be
available, installed, and operating as specified in Cartegraph’s system requirements documentation such that
delivery and execution of Cartegraph Field Services will not be impeded.
3. Customer and Cartegraph understand that the successful performance of Field Services depends upon Customer
fulfilling its responsibilities. The Project assumes that Customer will provide all personnel required to achieve a
successful implementation.
4. Customer will provide Internet access and IT staff support as required. For those servi ces that are web-based,
Cartegraph utilizes WebEx Meeting (or similar) technology.
5. Customer shall ensure that their workstation platform and database meet Cartegraph system requirements as
specified in the Cartegraph System Requirements documentation. Sol utions will be supported within new
versions of these workstation platforms and databases within a reasonable period of time from their release from
their manufacturer. Cartegraph will discontinue support of its Solutions within older versions of these wo rkstation
platforms and databases as their support is discontinued by their manufacturers.
6. Customer agrees to work with Cartegraph to schedule Field Services in a timely manner. All undelivered Field
Services shall expire 365 days from the execution of this Purchase Agreement, unless noted differently in
Services Scope listed above. Upon expiration of services, the project may be cancelled at Cartegraph’s
discretion.
Limitation of Liability
Customer acknowledges and agrees that Customer’s use or nonuse and any reliance upon the data provided as part of
the Field Services is at Customer’s own risk, and that no representations or warranties are provided by Cartegraph with
respect to the Field Services except as expressly set forth herein and in the Agreement. Each party agrees to be
responsible for its own liability incurred as a result of its participation in this Agreement.
Not-to-Exceed Purchase Agreement
Cartegraph will not exceed the total included in this Purchase Agreement without written approval f rom Customer. In the
event it becomes apparent to Cartegraph that additional Service will be needed due to any changes in the scope of this
Purchase Agreement, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written approval
if additional Services are required.
Purchase Agreement
Cartegraph is pleased to present this Purchase Agreement for the implementation of world class technology solutions.
This Purchase Agreement is made and entered into between City of Apple Valley (hereinafter referred to as “Customer”
and Cartegraph Systems LLC (hereinafter referred to as “Cartegraph. In the case that any terms or conditions provided
in the Cartegraph Hosted Solutions Agreement differ from, are provided in more detail by, or are made irrelevant by the
terms and conditions provided in this Purchase Agreement, the terms in this Purchase Agreement shall control. For all
terms and conditions not addressed by this Purchase Agreement, the Cartegraph Hosted Solutions Agreement shall
control.
Customer Bill To: Customer Ship To:
City of Apple Valley
7100 147th Street
Apple Valley, MN 55124
952-953-2402
Same
Investment Summary
The Addendums attached hereto, include:
Addendum A – Support Services
Cartegraph’s proposed fees for this project are included in the summary below.
Today’s Date: January23,
2018
Signature
Expiration Date:
February 28, 2018 Purchase
Agreement No.:
#PA684
Purchase Type Qty. Unit Price Total Price
YEAR 1
SOLUTIONS
Cartegraph OMS –
Platform - Enterprise
Transition Fee, Cartegraph Cloud
Deployment thru 1/31/19 1 $42,941.00 $42,941.00
YEAR 1 SUB-TOTAL $42,941.00
YEAR 2
SOLUTIONS
Cartegraph OMS –
Platform - Enterprise
Subscription, Cartegraph Cloud
Deployment, 2/1/19 – 1/31/20, Hosting
Fee Included
1 $30,000.00 $30,000.00
Cartegraph OMS
Extension
Advanced Work Management
Subscription 1 $7,500.00 $7,500.00
Cartegraph OMS
Extension
Advanced Asset Management
Subscription 1 $7,500.00 $7,500.00
Cartegraph OMS
Users
User Pack Subscription – 50 Named
Users 1 $10,000.00 $10,000.00
YEAR 2 SUB-TOTAL $55,000.00
TOTAL COST (2-YEAR TERM) $97,941.00
NOTES: The pricing listed above does not include applicable sales tax.
The Cartegraph OMS pricing listed above does not include Esri ArcGIS licenses.
Services for this project is on a separate #PA773.
Payment Terms and Conditions
In consideration for the Solutions and Services provided by Cartegraph to Customer, Customer agrees to pay
Cartegraph the Fees in U.S. Dollars as described below:
1. Delivery: Customer shall be provided with the ability to access and use the Solutions upon execution of this
Purchase Agreement. If applicable, Services will be scheduled and delivered upon your acceptance of this Purchase
Agreement, which will be considered as your notification to proceed.
2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All
undelivered Services shall expire 365 days from the signing of this Purchase Agreement.
3. Solutions Invoicing: The Fee for Solutions will be due in annual installments 15 days prior to the anniversary of the
initial term as follows:
a. $42,941.00 due upon execution of the Purchase Agreement.
b. $55,000.00 due 15 days prior to 1st year anniversary of term start date.
4. Payment Terms: All payments are due Net 30 days from start date of invoice.
5. Data Privacy: Under Minn. Stat. §§ 6.551 and 16C.05, subd. 5, Cartegraph’s books, records, documents, and
accounting procedures and practices relevant to this Purchase Agreement are subject to examination by the City
of Apple Valley, State of Minnesota Legislative Auditor, and/or State of Minnesota Auditor, as appropriate, for a
minimum of six years from the end of this Purchase Agreement .
BY SIGNING BELOW, THE PARTIES AGREE THAT ALL USE AND ACCESS TO THE SOLUTIONS DESCRIBED IN
THIS PURCHASE AGREEMENT SHALL BE GOVERNED BY THE CARTEGRAPH HOSTED SOLUTIONS
AGREEMENT, WHICH CAN BE REVIEWED AT: https://www.cartegraph.com/hosted-solutions-agreement/.
THE PARTIES AGREE TO BE BOUND BY THE TERMS AND CONDITIONS OF THE CARTEGRAPH HOSTED
SOLUTIONS AGREEMENT AND THIS PURCHASE AGREEMENT REFERENCED HEREIN.
CARTEGRAPH: Cartegraph Systems LLC CUSTOMER: City of Apple Valley,
a Minnesota municipal corporation
By
(Signature) By: Mary Hamann-Roland
Its: Mayor
Tim McCool
(Type or print name)
Title Director of Sales
By: Pamela J. Gackstetter
Its: City Clerk
Date
Cartegraph Systems LLC
Addendum A - Support Services
Cartegraph Support and Training Services – Scope of Work
The Support Services listed in the Investment Summary of the Purchase Agreement are specific Cartegraph Services
which will be delivered to the Customer based on the descriptions below and on the terms and conditions and subject to
the limitations set forth in this Addendum A, the applicable Purchase Agreement, and the Cartegraph Hosted Solutions
Agreement. Cartegraph will coordinate with the Customer on service delivery expectations and timeframes.
As part of Customer’s subscription to access to and use of the Cartegraph Solutions, Customer will receive:
1. Support Services
a. Campus – www.cartegraph.com/campus
Our User Assistance area is a convenient and easily-shareable resource designed to help you and your co-
workers better understand the functions and capabilities of your Cartegraph Solutions. Instantly access user tips,
step-by-step guides, videos, and more.
b. Dedicated, Unlimited, Toll-free Phone Support - 877.647.3050
When questions need answers and difficulties arise, count on our industry-leading Support team to provide the
guidance and assistance you need. Reach us as often as you need Monday-Friday, 7:00 am-7:00 pm CT.
c. Secure, Live Remote Support
If your challenge requires a more hands-on approach, we have the remote support tools to fix it. Let one of our Support
Team members directly interact with your system to find a fast, effective solution.
2. Training & Education Services
a. Convenient Online Resources
All the information you need, one click away. Take advantage of online training opportunities, tutorial videos,
upcoming event information, and more.
b. Regional User Groups
Meet and network with similar Cartegraph users in your region. Our smaller, m ore personalized User Groups
allow you to find out what other organizations are doing to get more from their Cartegraph solutions and services.
3. Releases & Upgrades
a. New Releases
Be the first to know about all new Cartegraph releases, enhancements, and upgr ades.
i. Your cloud-hosted site will be automatically upgraded by our System Consultants after the release is
available. This way, you’ll experience increased system performance while gaining timely access to the
latest features and functionality.
ii. For your on-Premises Installation, our Technical Consultants will work with your organization’s IT staff to
receive the latest software release in a timely manner. This way, you’ll experience increased system
performance while gaining prompt access to the latest features and functionality
b. Hot Fixes
If an issue is determined to be a defect and falls outside the standard release cycle, Cartegraph will issue a hot fix
and provide application specialists with detailed levels of product knowledge to work with you in ach ieving a timely
and effective resolution
Cartegraph will provide the Support Services only to Customer, provided that Cartegraph reserves the right to contact any
third party as necessary to facilitate the delivery of Support Services or other services relating to the Solutions.
All Support Services are dependent upon the use by Customer of the Solutions in accordance with Cartegraph’s
documentation and specifications. Cartegraph is under no obligation to modify the Solutions so that the modified
Solutions would depart from Cartegraph’s published documentation and s pecifications for such Solutions.
Cartegraph Systems LLC
Addendum B - Field Services (Fee for Service)
Cartegraph Field Services – Scope of Work
The Field Services listed in the Investment Summary of the Purchase Agreement are specific Cartegraph Services which
will be delivered to the Customer based on the descriptions below and on the terms and conditions and subject to the
limitations set forth in this Addendum B, the applicable Purchase Agreement, and the Cartegraph Hosted Solutions
Agreement. Cartegraph will coordinate with the Custom er on service delivery expectations and timeframes.
Cartegraph OMS – Implementation Scope of Work
Implementation of the Operations Management System (OMS) includes the following professional services:
Setup
Cartegraph will setup a hosted, production OMS environment. If a test or sandbox environment is
purchased, Cartegraph will also setup a hosted, test OMS environment.
Cartegraph will provide an overview, up to two (2) hours, of Cartegraph and ArcGIS Online user -based
logins and User/Role functionality.
Cartegraph will provide a template file to be utilized by your staff to populate Roles and Users to be
utilized for OMS.
Cartegraph will utilize the template to create users and roles in OMS. (Note: Subsequent User and/or
Role changes will be your administrator’s responsibility.)
Cartegraph will provide documentation and guidance, up to four (4) hours, for your technical GIS staff to
configure Esri Basemap Services for OMS integration. Guidance will be geared towards OMS/Esri
integration functionality and requirements.
Cartegraph will setup the OMS Platform, including the Request, Work, Resource, and Asset Management
areas of the software. Asset Management solutions will be setup for all solutions referenced in the Assets
section of the scope unless otherwise noted.
Consulting
Cartegraph will provide a three-day (3-day) onsite requirement gathering workshop to increase our
understanding of your business and functional goals. Through workshops and interviews, Cartegraph will
identify best fit scenarios for OMS and provide a brief including any challenges as well as
recommendations for OMS best practices relevant to your implementation.
Training
Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on overall system navigation
and functionality to help familiarize your staff with the software environment and its common functions.
Training topics include:
o Home Screen
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs
Cartegraph will provide remote train-the-trainer training, up to two (2) hours, on OMS Esri integration
functionality. Training topics include:
o OMS Esri integration configuration options
o Integration functionality (basemap and feature)
o Overall Esri integration requirements, considerations, and Cartegraph recommended best
practices
Cartegraph will provide a three-day (3-day) onsite "train-the-trainer" training event. The training agenda
will be defined and agreed upon by both Cartegraph and your project manager. Topics may include any
of the following:
o Request Management:
Requests
Requesters
Task Creation from Requests
Issue library (including settings such as Applies to Asset and Non-Location)
Cartegraph recommended best practices for Request and Requester Management
o Work Management:
Create Task(s) (Asset/Non-Asset)
Assignments (Add, Edit, Remove)
Task Menu Actions
Related Work Items
Create Work Order
Associate Task to WO
Repeat Work Orders
Work Order Menu Actions
Enter Resources
Timesheets
Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost,
and Productivity)
Cartegraph recommended best practices for Work Management
o Asset Management:
Asset Details
Inspections
Linked assets (if applicable)
Container/Component Relationships (if applicable)
Cartegraph recommended best practices for Asset Management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in
the Asset section of the scope.
o Resource Management:
Resource Details
Labor/Equipment Rates
Material Management (Stock, Usage, Adjustments)
Vendor Price Quotes
Cartegraph recommended best practices for Resource Management
o Cartegraph for iPad and Cartegraph One:
Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting)
Work Management
Create and Update Tasks (Asset/Non-Asset)
Assign Tasks
Enter Resources
Inspections
Asset Management
Create and Update Assets
Request Management
View and Update Requests
View Requester information
Create Task from Request
Cartegraph recommended best practices for mobile device use
o Administrator:
Administrator:
User Administration, Role Administration, Import/Export, Error Log
Settings:
System Settings, Base Map Administration, Geocode Settings, GIS Integration
Settings, Background Task Scheduler, Asset Color Manager
Manager:
Layout Manager, Library Manager, Preventative Maintenance, Asset Condition
Manager, Notification Manager, Structure Manager
Cartegraph will provide remote train-the-trainer training, up to six (6) hours, on OMS Reporting
functionality. Training topics include:
o Security/Roles
o Report Designer
Report Types, Report Styling, Filtering\Parameters, Basic Formulas, Grouping/Sorting
o Report Viewer
o Reporting best practices and solution tips/tricks.
Extensions
Cartegraph will provide remote train-the-trainer training, up to eight (8) hours, on Advanced Asset
functionality. Training topics include:
o Preventative Maintenance
o Performance Management
Prediction Groups
Minimum Condition Groups
Activities and Impacts
Criticality Factor
Install/Replaced Dates
o Cartegraph recommended best practices for advanced asset management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the
Asset section of the scope.
Cartegraph will provide remote train-the-trainer training, up to sixteen (16) hours, on Advanced Work
functionality. Training topics include:
o Scenario Builder
Settings:
Prediction Groups
Minimum Condition Groups
Activities and Impacts
Criticality Factor
Install/Replaced Dates
Scenarios:
Scenario Types
Plan Years and Budgets
Protocols
Data Exports
Cartegraph recommended best practices for advanced work management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the
Asset section of the scope.
Go-Live Support
Cartegraph will provide a three-day (3-day) onsite event for Go-Live Support. The agenda will be defined,
and agreed upon, by both your and Cartegraph’s project managers. Topics may include any of the
following:
o Refresher training for items listed in the scope of work
o Software and process support for staff during production roll out
o Field, Layout, and Report configuration guidance, if applicable
Data Services
Cartegraph will provide one test and one production data load service through standard import/export
functionality. Cartegraph will provide template documents for data population. Once populated by your
staff, Cartegraph will load the data into your test or production OMS environment. Data loads may include
data such as:
o Parent level asset records
o Asset location (spatial x/y) attributes
o Parent level resource (Labor, Equipment Material, Vendor) records
o Resource Rate (Labor, Equipment, Material) records
o Standard system libraries
Cartegraph will provide one test and one production data conversion service to assist with your m igration
from the latest version of Cartegraph Navigator to Cartegraph OMS. The data conversion service includes
the following:
o Assets
Parent records and associated parent-level attributes
Child records and associated child-level attributes
Inspection records, including:
Date
OCI
Condition Category and Index records
Note: Cartegraph OMS does not support Bridge NBI or Storm/Sewer NASSCO inspection
methodology. This data is not included in the Standard Data Conversion service.
Work events in Navigator’s Asset Event table
o Work Orders
o Requests
Caller information
o Resources (Labor, Equipment, Material)
Parent record and associated parent-level attributes
Current Default Rate record
Note: Customer is responsible for creating additional rate records to account for overtime,
overhead, and/or FEMA rates, if applicable
Equipment
Fleet Events, if applicable
Material
Current Quantity-on-Hand
Vendor Price Quotes
Vendor
Parent record and associated parent-level attributes
Contacts
o Libraries
Standard and custom library data – not specifically excluded below
o Attachment Paths
The file paths for Attachments will be updated to refer to the OMS project home. Your internal
staff will be responsible for physically relocating files to the project home folder structure required
for OMS. Cartegraph will transfer attachment files to the project home folder structure for hosted
customers. However, files must be provided in the previously mentioned OMS project home
folder structure.
o Standard Conversion Exclusions
Labor, Equipment, Material Logs
Worksheets
Assets:
Bridge: NBI inspection data
Storm/Sewer: NASSCO inspection data
Pavement: Detailed Distress inspection data
PAVEMENTview Plus: Budgets, Scenarios, Models, and associated settings
Libraries:
Overall Ratings
Condition Category Ratings
Attachment Files
Custom attachment fields or tables
Assets
Asset implementation includes the following professional services:
Cartegraph will provide installation and training on the following forty-five (45) asset types:
o Storm (7)
Storm Basin; Storm Facility; Storm Inlet; Storm Manhole; Storm Outlet; Storm Pipe;
Storm Lifts
o Sewer (5)
Sewer Facility; Sewer Main; Sewer Manhole; Sewer Cleanouts; Lift Stations
o Water (8)
Water Facility; Water Hydrant; Water Main; Water Meter; Water Storage Tank; Water
Valve; Wells; Water Auxiliary Equipment
o Water Treatment (16)
WTP Site; WTP Meter; WTP Pump; WTP Valve; WTP Equipment; WTP Process; ten (10)
additional asset types to be determined during implementation
o Transportation (4)
Pavement; Sign; Support; Light Fixture
o Cemetery (3)
Boulders; Columbaria; Lot
o Other (2)
Tree; Circuits
Cartegraph will provide up to five (5) field configurations for each asset type listed above.
Cartegraph will provide all services remotely via audio, video, and web conferences unless otherwise noted.
Customer Responsibility
For the project, you will be responsible for appointing a dedicated project manager that will be responsible for:
Reviewing the implementation scope of work
All internal aspects of the project including, but not limited to, internal change management, internal
documentation, staff coordination, task completion, and schedule commitment
Ensuring all scheduled meetings are attended by invited staff
Partnering with the Cartegraph Project Manager to ensure project success
Providing leadership and insight on all relevant internal issues such as policy/procedure, organizational
structure, project stakeholders, technical architecture, data, and current systems
Exclusions
The following service items are not included in the scope of this project:
Implementation of any custom modification or integration developed by Cartegraph, your internal staff, or
any third-party is not included in the scope of this project unless specifically listed abo ve.
Data conversion services from other software system(s) or sources (including Cartegraph Navigator
databases) are not included in the scope of this project unless specifically listed above.
Any service items discussed during demonstrations, conference calls, or other events are not included in
the scope of this project unless specifically listed above.
Customer/Cartegraph Responsibilities
Project representatives from Customer and Cartegraph accepts responsibility for all aspects of project planning,
management, and execution not specifically identified as the responsibility of Cartegraph in the Agreement or in the
Purchase Agreement. Ongoing management of the day-to-day allocation of Customer and Cartegraph resources and
management of project tasks is the responsibility of the Customer and Cartegraph project representatives. Customer and
Cartegraph project representatives will provide overall guidance and direction for the project and will direct the project
accordingly. Further, and with regard to the Cartegraph obligations listed in this Purchase Agreement, Customer
understands that it is vital to the success of the project that Customer provides assistance in the following matters:
1. For those services listed under Field Services, Cartegraph personnel will conduct information gathering and
evaluation sessions with various Customer Users and management. While Cartegraph respects the time and
workload of Customer staff, dedicated time on the part of the appropriate Customer resources is necessary to
complete these exercises.
2. The installation process requires the assistance of Customer personnel and suitable access to hardware and
systems (e.g., security clearance). Customer is required to supervise the installation process while systems are
accessible to Cartegraph. All hardware and software, for both personal computers and servers, is expected to be
available, installed, and operating as specified in Cartegraph’s system requirements documentation such that
delivery and execution of Cartegraph Field Services will not be impeded.
3. Customer and Cartegraph understand that the successful performance of Field Services depends upon Customer
fulfilling its responsibilities. The Project assumes that Customer will provide all personnel required to achieve a
successful implementation.
4. Customer will provide Internet access and IT staff support as required. For those services that are web -based,
Cartegraph utilizes WebEx Meeting (or similar) technology.
5. Customer shall ensure that their workstation platform and database meet Cartegraph system requirements as
specified in the Cartegraph System Requirements documentation. Solutions will be supported within new
versions of these workstation platforms and databases within a reasonable period of time from their release from
their manufacturer. Cartegraph will discontinue support of its Solutions within older versions of these workstation
platforms and databases as their support is discontinued by their manufacturers.
6. Customer agrees to work with Cartegraph to schedule Field Services in a timely manner. All undelivered Field
Services shall expire 365 days from the execution of this Purchase Agreement, u nless noted differently in
Services Scope listed above. Upon expiration of services, the project may be cancelled at Cartegraph’s
discretion.
Limitation of Liability
Customer acknowledges and agrees that Customer’s use or nonuse and any reliance upon the data provided as part of
the Field Services is at Customer’s own risk, and that no representations or warranties are provided by Cartegraph with
respect to the Field Services except as expressly set forth herein and in the Agreement. Each party agrees to be
responsible for its own liability incurred as a result of its participation in this Agreement.
Not-to-Exceed Purchase Agreement
Cartegraph will not exceed the total included in this Purchase Agreement without written approval from Customer. In the
event it becomes apparent to Cartegraph that additional Service will be needed due to any changes in the scope of this
Purchase Agreement, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written approval
if additional Services are required.
I T E M: 4.J .
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Agreement with I ntegrated L oss Control, I nc., for On-Call L oss Control Services
S taff Contact:
Melissa Haas, Human Resources Manager
Department / Division:
Human Resources Division
AC T I O N RE Q UE S T E D:
Approve agreement with Integrated Loss C ontrol, Inc., for on-call loss control services.
S UM M ARY:
T he C ity has partnered with Integrated Loss C ontrol, Inc. (ILC) for safety consultation
services since 2005. ILC has proposed to renew its agreement with the C ity for on-call loss
control services. T he agreement allows the City to receive estimates for services on an as-
needed basis and provides one hour per month of safety consultation. T he agreement does
not obligate the C ity to use ILC for any additional services.
Staff recommends renewing the agreement with ILC for on-call safety and loss control
services.
B AC K G RO UND:
It is the policy of the City of Apple Valley to provide employees with a work place free of
recognized safety and health hazards in an effort to conserve our human, physical and
financial resources.
A primary objective at all times is to maintain a safe and healthy workplace for all
employees. To assist in achieving this objective, the C ity utilizes a safety and loss control
consultant as necessary to provide safety training and loss control services.
B UD G E T I M PAC T:
$1,380 annually; included in approved budget.
AT TAC HM E NT S :
Agreement
AGREEMENT
To:
Melissa Haas
Human Resources Manager
City of Apple Valley
7100 147th Street West
Apple Valley, MN 55124
952-953-2548
For:
On-Call
Loss Control Services
January 8, 2018
From:
Michael Holmquist, MS
President
Integrated Loss Control, Inc.
5985 Rice Creek Parkway
Suite102
Shoreview, MN 55126
651/633-6525
City of Apple Valley
On-Call Service Agreement - Loss Control Services
January 8, 2018 Page 2 of 11
Integrated Loss Control, Inc. (651) 633-6525
Agreement
On-Call
Loss Control Services
DATE: January 8, 2018
CLIENT: City of Apple Valley
7100 147th Street West
Apple Valley, MN 55124
CONTACT: Melissa Haas
Human Resources Manager
PROJECT: On-Call Loss Control Services
AGREEMENT PERIOD:
1- Unless sooner terminated in accordance with this Agreement, ILC and City of Apple Valley,
will have the following Agreement period:
Start date: December 1, 2017 through November 30, 2018
2- During the Agreement period there will be quarterly evaluations of the services provided and
the requests of service to ensure expectations are met.
3- This Agreement is solely between ILC and City of Apple Valley; and there is no obligation in
whole or in part to any third party.
SCOPE:
Integrated Loss Control, Inc., (ILC) is a professional Loss Control Services firm which provides
quality services in Health and Safety, and Risk Assessment/Risk Management Services. City of
Apple Valley can request ILC to provide an estimate of cost for any service area or combination
of services identified within the Agreement. ILC will respond with a cost estimate in the form of
a Service Memo / Estimate, which restates the service requested, lists the cost and has a
signature line for approval by a City of Apple Valley representative. This document will be
emailed or faxed to City of Apple Valley and if agreeable, signed by City of Apple Valley and
emailed or faxed back to ILC. This serves as authorization for ILC to begin work. All
conditions within this Agreement are in force on all service requests during the Agreement
period. This Agreement provides ready access to ILC for the delivery of selected, pre-approved,
services identified within this Agreement. ILC in essence becomes an extension of City of Apple
Valley's Loss Control Program.
STAFFING: ILC will provide qualified professionals as needed to meet the nature of the
service request.
City of Apple Valley
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Integrated Loss Control, Inc. (651) 633-6525
SERVICE LEVEL
ILC agrees that it will provide services of a high quality in a prompt and efficient manner to City
of Apple Valley.
GENERAL CONDITIONS:
1 It is understood that City of Apple Valley has retained ILC as a whole company and
therefore will receive the benefit of all applicable resources.
2 ILC staff may need to work off-site at the ILC office on occasion.
3 Whenever ILC staff are required to change a scheduled on-site visit, the affected parties
will be notified as far in advance as possible.
4 City of Apple Valley will provide ILC staff with adequate office space for those times they
are required to work on-site.
5 Standards regarding reaction time to requests for service or timeliness of reports:
Upon request for service, ILC will make an initial contact with City of Apple Valley within
24 hours excluding holidays and weekends. Following this contact, a mutually agreed
upon date and time for the services will be arranged.
6 Release and timeliness of reports.
All reports generated through this Agreement will be made directly to City of Apple Valley.
Detailed reports will be generated within 10 working days of the receipt of final
information pertinent to the report (eg. lab results).
7 Agreement Administrator.
The Agreement Administrator for City of Apple Valley is Melissa Haas, Human Resources
Manager.
The Agreement Administrator for ILC is Michael Holmquist, MS, President.
NOTE: All services provided by ILC through this Agreement are to be coordinated
through Melissa Haas or as designated.
CONFIDENTIALITY/OWNERSHIP OF MATERIALS AND INTELLECTUAL
PROPERTY RIGHT
As a result of rendering services under this Agreement ILC will learn the identity of key
employees of the City of Apple Valley and will learn about the nature of the work performed,
and results achieved by the City and the procedures, systems, forms, and methodologies utilized
by the City in its business. This information constitutes confidential, proprietary information of
the City of Apple Valley. ILC shall not use, divulge to, or disclose to any person or entity,
without written consent of an officer of the City, any Confidential Information unless legally
required to do so. In addition to and not to the exclusion of any other rights which the City may
have, the City shall be entitled to seek injunctive relief to restrain any threatened or actual breach
City of Apple Valley
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Integrated Loss Control, Inc. (651) 633-6525
of ILC's obligations under this Section. The terms of this Confidentiality/Ownership of
Materials and Intellectual Property Right section shall survive the termination of this Agreement.
As a result of using the services of ILC under this Agreement, the City of Apple Valley will
learn the identity of key ILC employees and will learn about and receive (purchase) procedures,
products (hard copy and/or electronic), equipment, forms, and methodologies utilized by ILC in
its business. This information is for the sole use of the City and constitutes confidential,
proprietary information of ILC. The City of Apple Valley shall not use, sell, divulge to, or
disclose to any person or entity, outside the scope of this Agreement, any confidential
information without written consent of an officer of ILC. The terms of this
Confidentiality/Ownership of Materials and Intellectual Property Right section shall survive the
termination of this Agreement.
ILC and the Client agree that the Client will own and have the right to use, reproduce and apply
as it desires, any data, reports, analyses and materials which are collected or developed by ILC or
anyone action on behalf of ILC which are uniquely and specifically conceived or created by ILC
or anyone acting on behalf of ILC which arise out of the performance of this Service Agreement.
ILC IS AVAILABLE TO PROVIDE THE FOLLOWING GENERAL SERVICES
PROGRAM STRATEGIES
ILC will, upon request, assist in developing Loss Control strategies, working with top
management to determine the level of program necessary to accept, transfer or eliminate risk of
loss.
ILC will, upon request, provide services such that the following general Loss Control
Activities/Services are readily available.
HEALTH AND SAFETY COMPLIANCE
GENERAL RESPONSIBILITIES CAN INCLUDE:
Upon specific request, detect and monitor facility conditions that may adversely affect the health
of employees and/or violate applicable laws, and to effect or recommend corrective measures.
Review and develop safety programs and to upgrade implemented accident prevention
procedures and programs. Assist in reviewing and maintaining records required by federal, state
and local laws and those required by City of Apple Valley.
SPECIFIC SERVICE AREAS:
PROGRAM REVIEWS - review existing compliance programs and identify those compliance
programs absent, making recommendations as needed, (ex: AWAIR, Hazard Communication/
Right-To-Know, Respiratory Protection Program, Forklift Operations, Workers' Compensation,
etc.)
City of Apple Valley
On-Call Service Agreement - Loss Control Services
January 8, 2018 Page 5 of 11
Integrated Loss Control, Inc. (651) 633-6525
HEALTH & SAFETY PROGRAM – assist with providing the development, implementation,
maintenance and training required to meet federal, state and local occupational safety
regulations.
EMPLOYEE HAZARD COMMUNICATION – assist with providing the development,
implementation, maintenance and training required to meet federal, state and local occupational
safety regulations.
OTHER PROGRAMS – assist with providing the development, implementation, maintenance
and training required to meet federal, state and local occupational safety regulations.
INCENTIVE PROGRAMS - assist with the development, implementation and maintenance as
applicable.
WORK ENVIRONMENT ASSESSMENT – assist with providing physical hazard assessment,
conduct selected industrial hygiene evaluations (sampling for air contaminants, hazardous
substances, harmful physical agents or infectious agents ), ergonomic analysis, noise surveys and
general environmental assessment.
EMERGENCY ACTION PLAN - assist with the development, implementation, maintenance
and applicable training. Ensuring that OSHA and applicable Pollution Control Agency
requirements are met with the same program.
SAFETY TEAM (Committee) - Assist with the training and facilitating of the safety
committee.
TRAINING PROGRAMS - Provide training such as, but not limited to:
Employee safety training
employee Hazard Communication/Right-To-Know
manual material handling/back injury prevention
respiratory protection
repetitive motion (carpal tunnel)
lockout/tagout
hazard recognition
forklift operations
Health and Safety Program Administrator Program
Supervisory safety training
accident analysis
job safety awareness
job safety analysis-JSA
accident investigation
motivational techniques
ergonomic (worksite design)
training and communication skills
SERVE AS A RESOURCE - regarding applicable laws and regulations.
City of Apple Valley
On-Call Service Agreement - Loss Control Services
January 8, 2018 Page 6 of 11
Integrated Loss Control, Inc. (651) 633-6525
COMPLIANCE REVIEWS - schedules allowing, participate during regulatory inspections of
the company.
PROVIDE OTHER HEALTH AND SAFETY SERVICES AS REQUESTED
Fleet Safety and Compliance
ILC staff, upon request, can provide Fleet Safety and Compliance Services. Such Services can
include, but are not limited to the following:
- Train Staff Who Have Been Assigned Fleet Administrative Responsibilities
- Conduct DOT Administrative Compliance Audits
- Assist with Post DOT Audit Abatements
- Auditing – Perform Periodic Internal Administrative Recordkeeping Audits
- Drug Testing Compliance Assistance
- Driver Log Audits
- Vehicle Licensing and Permitting
- Fuel and Mileage Tax Reporting
- Monitor Driver Hours of Service, Monitor Driver Qualification Files
- Post-Accident Assistance (reporting, insurance claims, drug & alcohol testing)
- Driver Training and Special Meetings (relating to administrative requirements)
- Driver Recruiting Assistance, Orientations
- Monthly Monitoring of Safety Management Systems (SMS) Scores
- Coach and Tutor Staff to Enable Meeting Assigned Responsibilities
- On-site or Web based Training (annual training days, special topics, etc.)
- Provide a Customized Fleet Safety & Compliance Program eModule (client server based)
- Analysis of Motor Vehicle Accident Trends (set goals, action steps, based on such data)
- Establish Key Sustainable Program Elements (equipment controls, accident reporting,
accident review, vehicle maintenance, driver selection criteria, drug & alcohol testing,
etc.)
- Provide Customized Educational Bulletins (monthly Fleet Safety “Prompts”, specific to
need, etc.)
- General Consultation
PROVIDE OTHER FLEET SAFETY AND COMPLIANCE SERVICES AS
REQUESTED
OVERALL RISK ASSESSMENT SERVICES
ILC can, upon request, help identify risk exposures and the scope of those exposures, and
determine the existence and extent of controls to those exposures. ILC can conduct loss analysis,
suggest improvements to controls, and assist in their implementation.
Risk Assessment Surveys and Reporting
- Evaluate exposures and the scope of those exposures
- Determine the adequacy of controls to major exposures
City of Apple Valley
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Integrated Loss Control, Inc. (651) 633-6525
- Suggest administrative and engineering improvements to existing controls
- Assist in implementing controls to exposures
- Develop loss data and analyze losses to determine loss trends
- Provide a detailed evaluation for underwriting purposes in a timely manner
- Provide photographs and building diagrams
- Service for multiple lines of insurance coverage (Workers’ Compensation, Fire, Crime,
General Liability, Products Liability, Fleet, Builder’s Risk, Pollution)
Occupational Injury/Illness Management
- Analyze past losses to determine loss trends and, the base cause of loss
- Analyze existing programs (AWAIR, Confined Space, Lockout/Tag out, Bloodborne
Pathogens)
- Formulate loss reduction plans through training
- Analyze production materials flow, and perform workstation design reviews
- Conduct a Multi-Dimensional Job Analysis
- Assist in establishing or refining loss prevention programs and training personnel in loss
analysis
- Establish Medical Case Management programs that will reduce duplication of effort and
assist in cost containment strategies
- Assist in establishing a Timely Notice of Loss process
- Establish an Early Return to Work program that will assist in effectively managing
claims
General Liability Evaluations (ILC may coordinate services with partner participation)
Our evaluations can help enable underwriting to be more informed on the risk transfer process or
exposures to and from the general public.
Accident Investigations
City of Apple Valley management, claim managers and legal counsel call upon ILC to provide
the necessary resources to deliver timely, quality accident investigation services.
Mold Evaluations
Our indoor air quality services are available to assist in meeting your needs relating to
identifying, evaluating and controlling potential exposures to molds and other potential airborne
contaminates.
Workers’ Compensation Cost Containment
City of Apple Valley and the insurance company can, upon request utilize ILC to assist with:
I. Disability Management: identify and assist with early intervention and disability
management activities which can include:
- Employee return-to-work opportunities
- Organizational and administrative functions which can be integrated to minimize
costs related to claims
- Working with medical providers (Managed Care Provider coordination)
- Training managers and supervisors
City of Apple Valley
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Integrated Loss Control, Inc. (651) 633-6525
- Development of return-to-work policies and procedures
- Workers' compensation case screening
- Perform factual research to determine the legitimacy of workers' compensation claims
brought by employees
- Assist in preparing for workers' compensation hearings on litigated matters
II. Job Evaluations: help conduct special job analysis to identify:
- Health and safety concerns which will aid you in returning injured employees to work
- Proper placement opportunities of individuals in jobs that match their physical,
mental and emotional make-up, without endangering their health and safety or that of
others
- Potential work design elements that may result in either acute injury or repetitive
trauma disorders
- Job accommodations and position description development which can be made to
meet the requirements of the Americans with Disabilities Act (ADA)
III. Educational Services: specialized training and workshops covering such topics as:
- Workers' Compensation issues
- Developing the knowledge and skill to manage your workers' compensation program
- Opportunities for the prevention of occupational injuries and non-occupational
injuries which may affect your workforce
- Statutory rules, collective bargaining Agreements, policy changes and management
information necessary to more effectively implement a workers' compensation
program
- Back injury prevention presentations which can be tailored to individual worksites
Support Services
ILC can, upon request, offer alternative support resources to City of Apple Valley. By virtually
being down the hall, Support Services can assist in performing many administrative duties and
other tasks, such as, but not limited to:
Create Presentations and Presentation Materials/Handouts
Q&A regarding products you’ve purchased eSystem Updates
Update ILC Training Programs Special Project Assistance
Customized Media Development SDS Management
Form Creation and Revision Format Documents
Document Scanning Data Entry
Copying Electronic File Organization
Editing/ Proof-reading Create Spreadsheets
Compose Correspondence Etc.
COST OF SERVICE
The City will be billed at an hourly rate determined by the nature of the service requested. ILC
will provide a Service Memo/Estimate for prior approval based on ILC’s applicable rates.
City of Apple Valley
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Integrated Loss Control, Inc. (651) 633-6525
REIMBURSABLE EXPENSES:
- If requested by the City that ILC staff have to travel out of town, meals, lodging and mileage
would be paid according to ILC’s current reimbursement rates which will be provided on the
Service/Memo Estimate for approval.
- If requested by the City that ILC staff attend a special seminar at a time and place specifically
relating to this Agreement, any cost for registration, materials, travel, lodging etc., will be
itemized on the Service/Memo Estimate for approval.
- With prior approval of the City, ILC will be reimbursed for supplies it purchases for activities
related to this Agreement. Normally supplies will be obtained through the City.
- When ILC is requested to use its technical equipment such as industrial hygiene monitoring
equipment and various audio visual equipment, ILC will invoice a basic use fee for the period
of time the equipment is used. Prior approval will be obtained before such a cost is incurred.
- Questions regarding expenses will be brought to the attention of the individual responsible for
the service request.
PAYMENT:
Payment requirements may vary depending on the nature of the service request, ILC may invoice
City of Apple Valley at the beginning of a month, at the end of a month for work in progress or
invoice on a structured payment plan. In any case payment is due ILC within 30 days of the
invoice date. Any amount unpaid after 30 days will be subject to a 5% late fee and finance
charges at the rate of 18.00% per annum. ILC will identify the payment method necessary as
part of each Service Memo / Estimate.
INSURANCE:
ILC shall maintain, at its expense, the following minimum insurance coverage:
(a) Workers' Compensation;
(b) Commercial General Liability Insurance
(c) Professional Errors and Omissions Insurance
(d) Cyber Insurance
ILC shall require its employees to maintain the minimum level of automobile insurance coverage
required under Minnesota law.
INDEMNIFICATION:
ILC shall defend, indemnify and hold City of Apple Valley harmless from any and all claims,
liabilities, judgements, losses, damages, costs and expenses (including reasonable attorney's fees)
asserted against City of Apple Valley by any person or entity, or incurred by City of Apple
Valley, arising out of any injury, illness, death, property or other loss or damage arising out of or
in any manner related to any negligent act or omission on the part of ILC or any of its
employees, agents, or independent contractors.
City of Apple Valley
On-Call Service Agreement - Loss Control Services
January 8, 2018 Page 10 of 11
Integrated Loss Control, Inc. (651) 633-6525
City of Apple Valley shall defend, indemnify and hold ILC harmless from any and all claims,
liabilities, judgements, losses, damages, costs and expenses (including reasonable attorney's fees)
asserted against ILC by any person or entity, or incurred by ILC, arising out of any injury,
illness, death, property or other loss or damage arising out of or in any manner related to any
negligent act or omission on the part of City of Apple Valley or any of its employees, agents, or
independent contractors.
The party seeking indemnification (the "Indemnified Party") hereunder shall give the other party
(the "Indemnifying Party"), notice of the occurrence of any event giving rise to indemnification
rights hereunder. With respect to threatened or asserted claims of third parties, the Indemnifying
Party shall have the right to control the defense of such claim by counsel of its own choosing,
provided that the Indemnifying Party receives the consent of the Indemnified Party to the counsel
chosen, such consent not to be unreasonably withheld. In any event, the Indemnified Party
shall have the right at its own expense to participate in any claim, action or proceeding which is
being defended by another party.
If the Indemnifying Party within reasonable time after notice of a claim hereunder fails to defend
such claim, the Indemnified Party shall be entitled to undertake the defense, compromise or
settlement of such claim at the reasonable expense of and for the account and risk of the
Indemnifying Party subject to the right of the Indemnifying Party to cooperate in the defense of
such claim at any time prior to the settlement, compromise or final determination thereof.
The Indemnifying Party will not, without Indemnified Party's written consent, settle or
compromise any claim or consent to any entry or judgment which does not include as an
unconditional term thereof the giving by the claimant or the plaintiff to the Indemnified Party of
a release from all liability with respect to such claim, provided, however, that should the
Indemnified Party assume the control of the defense of a claim, the Indemnified Party shall have
the authority to settle or compromise any claim or consent to any entry of judgment, without the
Indemnifying Party's prior consent.
TERMINATION:
With or Without Cause: City of Apple Valley or ILC may terminate this Agreement in whole or
in part, at any time with or without cause, a 30 days written notice is not required but would be
appreciated.
Should the Agreement end early, an equitable adjustment shall be made to provide for
termination settlement cost ILC incurs relating to commitments (relates only to such things as
materials, equipment rental, laboratory costs, etc., does not relate to staffing) that had become
firm before termination.
INDEPENDENT CONTRACTOR:
In rendering its service under this Agreement, ILC is and shall remain an independent contractor
and neither ILC nor its employees shall be deemed to be an employee of City of Apple Valley.
ILC shall be solely responsible for all payroll, withholding, unemployment, and other taxes and
City of Apple Valley
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January 8, 2018 Page 11 of 11
Integrated Loss Control, Inc. (651) 633-6525
all other employee liabilities of every kind and nature, whether in connection with this
Agreement or otherwise. ILC shall defend, indemnify and hold City of Apple Valley harmless
against all tax and related liabilities arising out of ILC's status as an employer. ILC's obligation
to defend and indemnify City of Apple Valley under this Section shall survive the expiration or
termination of this Agreement by either party for any reason.
NO AUTHORITY:
Neither ILC nor any of its employees or agents shall have any authority, right, or power to
obligate, bind or commit City of Apple Valley in any respect, directly or indirectly, to any
commitment, Agreement, liability or obligation, except as expressly approved in writing by an
authorized representative of City of Apple Valley.
SURVIVAL OF TERMS:
The provisions of the Confidentiality/Ownership of Materials and Intellectual Property Right,
Independent Contractor, and Indemnification sections and any other sections of this Agreement
which are intended to remain in effect after the expiration or termination of this Agreement shall
survive the expiration or termination of this Agreement and remain in full force and effect
thereafter.
NO ASSIGNMENT:
This Agreement is personal to ILC. Neither this Agreement nor any of ILC's rights, obligations,
or duties under this Agreement may be assigned or delegated to any other party without the prior
written consent of an authorized representative of City of Apple Valley.
AGREEMENT:
When signed by both parties, this is the Agreement upon which both parties will abide and which
ILC will deliver the agreed upon services.
January 8, 2018
____________________________ _________________
Integrated Loss Control, Inc. Date
Michael H. Holmquist
President
____________________________ _________________
for City of Apple Valley Date
Mary Hamann-Roland, Mayor
Attest:________________________________
Stephanie Marschall, Deputy City Clerk
I T E M: 4.K.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Agreement with P ro-Tec Design, I nc., for Municipal Center S ecurity Camera System
S taff Contact:
Charles Grawe, A ssistant City A dministrator
Department / Division:
Administration / I nformation Technologies
AC T I O N RE Q UE S T E D:
Approve agreement with Pro-Tec Design, Inc., for Municipal C enter Security Camera
System in the amount of $50,086.72.
S UM M ARY:
T he C ity has been migrating its building surveillance cameras and recording systems onto a
common platform. Many of the cameras in the Municipal Center and Police Facility date
back to the 1990's and use technologies that are no longer compatible with modern digital
recording. T hese incompatibilities are causing frequent problematic recording errors. A few
areas are currently not covered with cameras that need camera coverage. T his project would
replace and add cameras to the Municipal Center and connect them to the City's network.
B AC K G RO UND:
Security surveillance is a critical part of the City's security systems. T he City is migrating
all of its site surveillance to a common system that can be easily monitored over the C ity's
network.
T his project covers the Municipal C enter and Police Department in a total amount of
$50,086.72. T he goods and services are being purchased through the State of Minnesota
purchasing contract S-813(5). Staff intends to use the City's standard contract form.
Staff recommends approval of a standard form agreement with Pro-Tec Design,
Inc. for Municipal Center Security C amera System in the amount of $50,086.72.
B UD G E T I M PAC T:
T he $50,086.72 would come from the C able T V Capital Fund which is providing funds for
the camera project this year.
I T E M: 4.L .
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A dopt Resolution Terminating Agreement with V & T P ainting, L L C, for Project 2017-101,
Valleywood Reservoir Rehabilitation
S taff Contact:
Carol Blommel J ohnson, Public Works Superintendent - Utilities
Department / Division:
Utilities Division
AC T I O N RE Q UE S T E D:
Adopt resolution terminating the agreement with V & T Painting, LLC , for Project 2017-101,
Valleywood Reservoir Rehabilitation, and authorizing the C ity Attorney to take any
necessary steps to enforce the contract and bonds.
S UM M ARY:
V & T Painting did not complete the reservoir rehabilitation per the agreement dated May 25,
2017. SEH Project Manager, C ity Attorney and C ity staff have had numerous meetings and
correspondence with Vasel Malaj, V & T Painting owner.
T he last correspondence letter, Default Under Valleywood Reservoir Rehabilitation
Contract, was sent to Mr. Malaj on J anuary 9, 2018. T he letter was a final attempt to
receive confirmation that V &T would return to Apple Valley in the spring to complete the
project. V & T has not responded to the letter.
T he C ity has no confidence or assurance that V & T will return to complete the project. If
the work is not completed by V & T Painting, the project will need to be rebid. For project
completion in 2018, preparation of plans and specifications must be authorized to begin yet
this winter.
B AC K G RO UND:
On J uly 17, 2017, V & T Painting began rehabilitation work on the Valleywood Reservoir as
scheduled. T his project was projected to be completed within 9 weeks (September 17).
When work was not completed prior to October 31, 2017, a stop work order was
administered.
T here has been an unusual amount of project delays, and the reservoir rehabilitation work is
not yet complete.
On J anuary 11, 2018, C ouncil approved a $57,533.09 C hange Order to SEH for project
management and inspections costs beyond the reservoir rehabilitation 9-week schedule. Per
the agreement, V & T Painting is responsible for costs beyond the completion date
of September 17.
T he C ontractor has payment and performance bonds in place and it is appropriate to
authorize the City Attorney to take the necessary steps to enforce the C ontract and take legal
action on the bonds for the anticipated damages that the C ity will incur as a result of having
to rebid the project.
B UD G E T I M PAC T:
Staff anticipates recovery of legal expenses and project cost overruns to be reimbursed
through the bond redemption process.
AT TAC HM E NT S :
Resolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2018-
A RESOLUTION TERMINATING AGREEMENT FOR PROJECT 2017-101
VALLEYWOOD RESERVOIR REHABILITATION
WHEREAS, pursuant to City Council Resolution No. 2017-88, Project 2017-101,
Valleywood Reservoir Rehabilitation was awarded to V & T Painting, LLC on May 11, 2017;
and
WHEREAS, said contractor is in default of Agreement due to non-conformance with
Agreement timeline; and
WHEREAS, said Contractor has not responded to requests for detailed plan and scope of
work for project completion, last request dated January 9, 2018.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that the Agreement with V & T Painting, LLC dated May 11,
2017, for Project 2017-101, Valleywood Reservoir Rehabilitation, is hereby terminated.
ADOPTED this 8th day of February, 2018.
__________________________________
Mary Hamann-Roland, Mayor
ATTEST:
____________________________________
Stephanie Marschall, Deputy City Clerk
I T E M: 4.M.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove P ersonnel Report
S taff Contact:
Melissa Haas, Human Resources Manager
Department / Division:
Human Resources Division
AC T I O N RE Q UE S T E D:
Approve the personnel report.
S UM M ARY:
T he employment actions attached to this memo are recommended for City C ouncil Approval.
B AC K G RO UND:
T he City Council's approval of the Personnel Report includes the ratification of the City
Administrator's actions in carrying out the terms and conditions of the employment of the
City personnel.
B UD G E T I M PAC T:
Budgeted positions.
AT TAC HM E NT S :
Personnel Report
PERSONNEL REPORT
February 8, 2018
City of Apple Valley
Human Resources
EMPLOYMENT ACTIONS
The following employment actions are recommended for City Council approval:
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Mary Becker Hire Sales Clerk
Part‐Time,
Variable 5090 $ 11.00 Hourly L‐1 1/22/2018
Kathy Hoogenakker Hire
Temporary Professional ‐
Payroll Temporary 1020 $ 25.00 Hourly C‐10 2/8/2018
Jesse Howard Rehire Recreation Facility Assistant Seasonal 5105 $ 11.65 Hourly C‐03 2/15/2018
Mike Nelson Rehire Recreation Facility Assistant Seasonal 5105 $ 11.65 Hourly C‐03 2/15/2018
Rebecca Notman Hire Sales Clerk
Part‐Time,
Variable 5090 $ 11.00 Hourly L‐1 1/22/2018
Amy Nunn Hire Lead Skating Instructor II
Part‐Time,
Variable 5205 $ 16.00 Hourly C‐10 1/22/2018
Kathy Jo Price
Accept
Resignation Payroll Coordinator
Full‐Time,
Regular 1020 3/9/2018
Krystal Sedwick
Accept
Resignation
Golf Course Food & Beverage
Coordinator
Full‐Time,
Regular 5105 2/9/2018
Miranda Sullivan Hire Lead Skating Instructor I
Part‐Time,
Variable 5205 $ 12.00 Hourly C‐10 1/22/2018
Dave Willman
Acting
Assignment Working Foreman
Full‐Time,
Regular 5305 $ 32.87 Hourly UMW 1/29/2018
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the
employment of the City personnel.
Page 1 of 1
I T E M: 4.N.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Consent A genda
Description:
A pprove Claims and B ills
S taff Contact:
Ron Hedberg, Finance Director
Department / Division:
Finance Department
AC T I O N RE Q UE S T E D:
Approve claims and bills.
S UM M ARY:
Attached for C ity C ouncil review and approval are check registers for recent claims and
bills.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
Check registers dated J anuary 17, 2018, and J anuary 24, 2018, in the amounts of
$5,123,802.87, and $1,079,680.34 respectively.
AT TAC HM E NT S :
Claims and Bills
Claims and Bills
I T E M: 5.A.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Regular A genda
Description:
Ordinance A mendments Pertaining to S mall Cell W ireless F acilities
S taff Contact:
Thomas L ovelace, City Planner and Matt S aam, P ublic
Works Director
Department / Division:
Community Development Department
Applicant:
City of Apple Valley
P roject Number:
P C17-24-O
Applicant Date: 60 Days: 120 Days:
AC T I O N RE Q UE S T E D:
Accept the first reading, waive the second reading, and pass ordinance amendments to
Chapters 97 and 155 of the C ity C ode regulating small wireless facilities in the public rights-
of-way and residentially zoned districts in the C ity.
S UM M ARY:
On May 30, 2017, Gov. Dayton signed into law a bill amending Minnesota's
Telecommunications Right-of Way Law. T his law created a streamlined permitting system for
placement of small wireless facilities on city-owned structures in rights-of-way. Under the
new law cities have the authority to require that an applicant apply for and receive approval
of a conditional use permit if a small cell facility is proposed in right-of-way located in
residential areas. T hey may also limit the height of the support structures, but may not
establish a maximum height of less than 50 feet. A nd finally, other than residential and
historic areas, cities must consider small cell installation a permitted use in the right-of-way,
subject to certain provisions that allow for lease, permit and rent requirements.
Staff has prepared for your consideration proposed amendments to the public right-of-way
management and zoning chapters of the C ity code, consistent with state statue. T he proposed
amendments to the public right-of-way management chapter establishes review timelines,
permitting requirements, maximum review charges and annual fees for small wireless
facilities in the public right-of-way in accordance with the authority provided to the C ity in
the new state statute regarding small cell wireless devices.
T he proposed zoning amendments would require small wireless communication facilities to
obtain a conditional use permit if located within or abutting zoning districts that allow
residential uses, similar to what is currently required for wireless communications towers.
T he proposed amendments also address the height of the support structures by limiting the
height to the average height of structures on the block or the maximum height of structures
allowed in the district, whichever is less.
T he Planning C ommission held a public hearing concerning the proposed zoning ordinance
amendments on J anuary 17, 2018. T he hearing was opened, no comments were received from
the public and the hearing was closed. T he C ommission voted 5-0 to recommend the
proposed amendments as presented by staff.
B AC K G RO UND:
Small cell wireless facilities are considered the next generation of cellular equipment.
According to the industry, small wireless facilities use several low-powered nodes that are
placed closer together to cover the same area, unlike the large cell towers, which uses a lot of
power to cover a large geographic area. T his therefore, allows for a more direct line of sight
to an antenna, which is better for fast data speeds.
T he small cell wireless facilities are thought to add capacity to the network, increase
download speeds, fill in small coverage gaps, and provide more data bandwidth. Installation
of these facilities are anticipated to first occur in more dense commercial and retail areas. An
example of this technology is in place in the area around US Bank Stadium, where an 11-
station network was established for the Super Bowl to boost wireless capacity.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Ordinance
Ordinance
Photo
Presentation
CITY OF APPLE VALLEY
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING
CHAPTER 97 OF THE CITY CODE REGULATING SMALL WIRELESS
FACILITIES UNDER THE RIGHT-OF-WAY MANAGEMENT REGULATIONS
The City Council of Apple Valley ordains:
Section 1. Section 97.02 of the Apple Valley City Code is hereby amended to revise or
add the following definition to read as follows:
CITY MANAGEMENT COSTS. The actual costs incurred by the city for public rights-
of-way management, including, but not limited to, costs incurred in connection with the
registration process, the right-of-way excavation or obstruction permit process, the small
wireless facility conditional use permit, if any, process, the inspection of project work and
restoration and enforcement and correction of non-complying project work, mapping of public
right-of-way users and maintenance and regulation of public right-of-ways occupied by public
right-of-way users. Management costs do not include payment by a public right-of-way user for
the use of the right-of-way, unreasonable fees of a third-party contractor used by a local
government unit as part of managing its public right-of-way, including but not limited to any
third-party contractor fee tied to or based upon customer counts, access lines, revenue generated
by the public right-of-way user, or a local government unit, or the fees and cost of litigation
relating to the interpretation of the act or any ordinance enacted under the act, or the city fees and
costs related to appeals taken pursuant to this Chapter.
COLLOCATE OR COLLOCATION. Install, mount, maintain, modify, operate, or
replace a small wireless facility on, under, within, or adjacent to an existing wireless support
structure that is owned privately or by the City or other local government unit.
MICRO WIRELESS FACILITY. A small wireless facility that is no larger than twenty-
four (24) inches long, fifteen (15) inches wide, and twelve (12) inches high, and whose exterior
antenna, if any, is no longer than eleven (11) inches.
SMALL WIRELESS FACILITY.
(1) A wireless facility that meets both of the following qualifications:
(i) Each antenna is located inside an enclosure of no more than six (6)
cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all
its exposed elements could fit within an enclosure of no more than six (6) cubic feet; and
(ii) All other wireless equipment associated with the small wireless
facility, excluding electric meters, concealment elements, telecommunications demarcation
boxes, battery backup power systems, grounding equipment, power transfer switches, cutoff
switches, cable, conduit, vertical cable runs for the connection of power and other services, and
2
any equipment concealed from public view within or behind an existing structure or
concealment, is in aggregate no more than twenty-eight (28) cubic feet in volume; or
(2) a micro wireless facility.
UTILITY POLE. A pole that is used in whole or in part to facilitate telecommunications
or electric service.
UTILITY SERVICE . Services provided by:
(1) A public utility as defined in Minnesota Statutes;
(2) A telecommunications, wireless service, pipeline, community antenna
television, fire and alarm communications, water, sewer, electricity, light, heat, cooling energy,
or power services;
(3) A corporation organized for the purposes set forth in M.S. Chapter 300;
(4) A district heating or cooling system; or
(5) A cable communication system as defined in Minnesota Statutes.
WIRELESS FACILITY.
(a) Wireless facility means equipment at a fixed location that enables the
provision of wireless services between user equipment and a wireless service network, including:
(1) equipment associated with wireless service;
(2) a radio transceiver, antenna, coaxial or fiber-optic cable, regular and
backup power supplies, and comparable equipment, regardless of technological configuration;
and
(3) a small wireless facility.
(b) Wireless facility does not include:
(1) wireless support structures;
(2) wireline backhaul facilities; or
(3) coaxial or fiber-optic cables (i) between utility poles or wireless
support structures, or (ii) that are not otherwise immediately adjacent to or directly associated
with a specific antenna.
WIRELESS SERVICE. Any service using licensed or unlicensed wireless spectrum,
including the use of Wi-Fi, whether at a fixed location or by means of a mobile device, that is
provided using wireless facilities. Wireless service does not include services regulated under
Title VI of the Communications Act of 1934, as amended, including a cable service under United
States Code, title 47, section 522, clause (6).
WIRELESS SUPPORT STRUCTURE. A new or existing structure in a public right-of-
way designed to support or capable of supporting small wireless facilities, as reasonably
determined by a local government unit.
WIRELINE BACKHAUL FACILITY. A facility used to transport communications data
by wire from a wireless facility to a communications network.
3
Section 2. Section 97.04 of the Apple Valley City Code is hereby amended to revise
§97.04(A) to read as follows:
§ 97.04 REGISTRATION REQUIREMENT.
(A) Registration. As of the effective date of this chapter, any public right-of-way user,
including any person or entity with installation and maintenance responsibilities by lease,
sublease, collocation agreement or assignment, which owns or controls a facility within any
public right-of-way, or any portion thereof, shall register with the city. Registration shall be
deemed completed upon the public right-of-way user submitting to the city a completed
registration form furnished by the city and paying the registration fee. A right-of-way user is
required to update its registration within 60 days of any change of the information contained in a
current registration statement.
* * * *
Section 3. Section 97.05 of the Apple Valley City Code is hereby amended to revise and
add §97.05(A)(3) to read as follows:
§97.05 PERMIT REQUIREMENT.
(A) Permit required. Except as otherwise provided in this code, no person or public
right-of-way user may obstruct or excavate any public right-of-way or install or collocate a small
wireless facility or support structure without first having obtained the appropriate permit from
the city unless another reporting process is approved by the Director or his/her designee.
* * * *
(3) A person seeking to install a new wireless support structure for the siting of a
small wireless facility in a right-of-way in a district or areas zoned for or allowing single family
residential uses, or in an established historic district, is also required to apply for and obtain a
conditional use permit under Chapter 155 of this Code.
Section 4. Section 97.05 of the Apple Valley City Code is hereby amended to add
§97.05(B)(2) to read as follows:
§97.05 PERMIT REQUIREMENT.
(B) Permit Applications.
* * * *
(2) Permits for multiple telecommunications facilities, including small
wireless facilities, may be filed in consolidated applications as required by state law (M.S.
section 237.163, Subd. 3a). Permit applications that propose collocation of facilities shall
4
indicate to extent practicable the owner of the other facility or facilities, and if the City is the
owner of those facilities, the application shall include a request for a collocation agreement using
a form and providing such information as required by the City.
Section 5. Section 97.05 of the Apple Valley City Code is hereby amended to revise
Section 97.05(C) to read as follows:
§97.05 PERMIT REQUIREMENT.
* * * *
(C) Issuance of permit.
(1) If the applicant has satisfied the requirements of this Chapter, the city shall
issue a permit within ninety (90) days of receiving a completed application, or shall provide
written reasons for denial of the application if the city believes the requirements have not been
satisfied, unless that time period is extended or tolled as specified in state law, (M. S. §237.163,
Subd. 3c). If the city receives applications within a single seven-day period from one or more
applicants seeking approval of permits for more than 30 small wireless facilities, the city may
extend the 90-day deadline by an additional 30 days. If the city elects to invoke this extension, it
must inform in writing any applicant to whom the extension will be applied.
(2) The city may deny a permit for the following reasons:
(1a) The applicant failed to fully comply with the application
requirements herein.
(2b) The city has initiated revocation of a prior permit issued under this
chapter against the applicant.
(3c) The applicant has violated within the past two years any
requirements of this chapter.
(4d) The time schedule for the project will conflict or interfere with a
community exhibition, celebration, festival, or any other similar community event in the area of
the project.
(5e) The time schedule for the project conflicts with scheduled public
improvement of the public right-of-way.
(6f) The proposed project violates a provision of this Code.
(7g) The proposed project is adverse to the public health, safety, and
welfare by interfering with the safety and convenience of ordinary travel over the public right-of-
way, or endangers the public right-of-way and its users based on one or more of the following
factors:
5
(a1) The extent of public right-of-way area available;
(b2) The competing demands for the particular proposed area
space in the public right-of-way;
(c3) The availability of other locations in the public right-of-way
or in other public rights-of-way for the facility(s) or equipment of the permit applicant;
(d4) The applicability of an ordinance or other regulation that
affects the location of a facility or equipment in the public right-of-way;
(e5) The applicant's prior compliance with the terms and
conditions of its franchise, this section and other applicable ordinances and regulations;
(f6) The condition and age of the public right-of-way and the
city's scheduled reconstruction thereof; and
(g7) The costs of disruption to the public and damage to the
public right-of-way balanced against any benefits to the public served by an expansion into
additional parts of the public right-of-way for facilities or equipment.
Any denial of a right-of-way or small wireless facility permit must be made in writing
and must set forth the basis for the denial. The city must notify the applicant in writing within
three business days of the decision to deny or revoke a permit. If a permit application is denied,
the applicant may cure the deficiencies identified by the city and resubmit its application. If the
applicant resubmits the application within 30 days of receiving written notice of the denial, it
may not be charged an additional filing or processing fee. The city must approve or deny the
revised application within 30 days after the revised application is submitted.
(3) Permit applications that propose collocation of facilities on city-owned
poles, buildings, or other structures owned or under the control of the city shall be authorized by
the Council upon terms and conditions established by the Council. A wireless service provider
that is granted authority to collocate small wireless facilities on wireless support structures
owned or controlled by the city and located within the public roads or rights-of-way is required
to enter into a standard small wireless facility collocation agreement, but not an individual
license, franchise, or other similar agreement with the local government unit or any other entity .
Any initial engineering survey and preparatory construction work associated with collocation
must be paid by the cost causer in the form of a onetime, nonrecurring, commercially reasonable,
nondiscriminatory, and competitively neutral charge to recover the costs associated with a
proposed attachment.
6
Section 6. Section 97.06 of the Apple Valley City Code is hereby amended to add
§97.06(Y) and (Z) to read as follows:
§97.06 CONDITIONS OF PERMIT AND REGISTRATION
* * * *
(Y) Screening and Decorative Structures: The permittee shall screen all aboveground
facilities and make reasonable accommodations for decorative wireless support structures or
signs, as required by the director of public works. Screening methods shall include the use of
shrubs, trees and/or with landscape rock or installation using stealth or camouflaged forms of the
facility. The director may also impose reasonable restocking, replacement, or relocation
requirements when a new wireless support structure is placed in a public right-of-way.
(Z) Height restrictions of small wireless facilities: No wireless support structure
installed in the public right-of-way after May 31, 2017, shall exceed 50 feet above ground level
and a wireless facility installed in the public right-of-way after May 31, 2017, may not extend
more than ten feet above an existing wireless support structure in place as of May 31, 2017.
Section 7. Section 97.11 of the Apple Valley City Code is hereby amended to read as follows:
§ 97.11 PERMIT FEES.
(A) All permit fees shall be submitted to the city with the application. Permit fees shall
be set to recover the city management costs and, where applicable, restoration costs. The permit
fees shall be established and as set forth in Chapter 35 by City Council resolution. No permit fee
shall be refundable. No permit fees shall be required for any obstruction or excavation permit
issued to the city, although the city shall be allocated its full portion of the city management
costs in calculating the permit fees. Except where an extension permit has been granted, the
permittee shall, as a delay penalty, be required to obtain a new permit and pay the associated fee
for failure to complete the project work under the initial permit within the required time period.
Applicants may jointly apply for permits to excavate or obstruct the right-of-way at the same
place and time. There shall be a single permit and permit fee for joint excavation and obstruction
permit applications. Applicants must agree among themselves as to the portion each will pay and
indicate the same on the application.
(B) A fee for a conditional use permit as may be required herein for small wireless
facilities shall be in addition to any obstruction or excavation permit fee and is governed by
Chapter 155 of this Code.
7
Total application fees for a small wireless facility permit must comply with this Chapter
with respect to costs related to the permit. For each small wireless facility attached to a wireless
support structure owned by the City, the small wireless provider shall pay the following fees:
(1) $150 per year for rent to occupy space on a wireless support structure;
(2) $25 per year for maintenance associated with the space occupied on a wireless
support structure; and
(3) A monthly fee for electricity used to operate a small wireless facility, if not
purchased directly from the applicable electrical utility provider, at the rate of:
(i) $73.00 per radio node less than or equal to 100 max watts;
(ii) $182.00 per radio node over 100 max watts; or
(iii) The actual costs of electricity, if the actual costs exceed the amount in
clauses (i) or (ii) above.
Permit Fee for Small Wireless Facilities: As required by state law, a person is not
required to pay a small wireless facility permit fee, obtain a small wireless facility permit, or
enter into a small wireless facility collocation agreement to solely conduct any of the following
activities:
(1) Routine maintenance of a small wireless facility;
(2) Replacement of a small wireless facility with a new facility that is
substantially similar or smaller in size, weight, height, and wind or structural loading than the
small wireless facility being replaced; or
(3) Installation, placement, maintenance, operation, or replacement of micro
wireless facilities that are suspended on cables strung between existing utility poles in
compliance with national safety codes.
Prior to the performance of any of the above excepted activities, the small wireless
facility provider shall provide the City advance notification of these activities if the work will
obstruct a public right-of-way.
Section 8. Summary approved. The City Council hereby determines that the text of the
summary marked "Official Summary of Ordinance No. _____” a copy of which is attached hereto
clearly informs the public of the intent and effect of the ordinance. The City Council further
determines that publication of the title and such summary will clearly inform the public of the
intent and effect of the ordinance.
Section 9. Filing. A copy of the ordinance shall be filed in the office of the City Clerk.
This copy shall be available for inspection by any persons during regular office hours.
8
Section 10. Publication. The City Clerk shall publish the title of this ordinance and the
official summary in the official newspaper of the City with notice that a printed copy of the
ordinance is available for inspection by any person during regular office hours at the Office of the
City Clerk.
Section 11. Effective date. This ordinance shall take effect upon its passage and the
publication of its title and the official summary.
PASSED by the City Council this _____ day of _____, 2017.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
9
CITY OF APPLE VALLEY
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING
CHAPTER 97 OF THE CITY CODE REGULATING SMALL WIRELESS
FACILITIES UNDER THE RIGHT-OF-WAY MANAGEMENT REGULATIONS
The following is the official summary of Ordinance No. ____ passed by the City Council of Apple
Valley on ____________, 2017:
Chapter 97 of the City Code, governing public right-of-way management
regulations, is amended to incorporate small wireless facilities placement in public
rights-of-way in accordance with the 2016 Minnesota State legislation. The
amendments provide for placement of small wireless facilities within public right-
of-ways, permit fees, and regulations.
A printed copy of the ordinance is available for inspection by any person during regular office
hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street W.,
Apple Valley, Minnesota 55124.
CITY OF APPLE VALLEY
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA,
AMENDING CHAPTER 155 OF THE CITY CODE REGULATING SMALL
WIRELESS FACILITIES
The City Council of Apple Valley ordains:
Sections 1. Section 155.003 of the Apple Valley City Code is hereby amended to add the
following definition:
SMALL WIRELESS FACILITY. A small wireless facility shall have the meaning as the
term is defined in the public right-of-way management regulations of Chapter 97 of this Code.
Section 2. Section 155.385 of the Apple Valley City Code is hereby amended to add
Section 155.385 (G) read as follows:
§155.385 TOWERS AND ANTENNAS SITE DESIGN AND MAINTENANCE
* * * *
(G) Small Wireless Facilities. The placement of small wireless facilities may be
permitted on property on which communication towers are permitted. Small wireless facilities
placed within a public right-of-way shall be subject to the public right-of-way management
regulations elsewhere in this Code.
Small wireless facilities placed within a public right-of-way within or abutting a property zoned
for residential or historical uses is not allowed except by conditional use permit subject to the
conditional use general conditions set forth in this Chapter and the following conditions:
(1) Height of all facilities shall not exceed the average height of all structures
on the block or the maximum height of structures allowed in the district, whichever is less.
(2) All facilities shall be located in the public right of way within the area
defined by the side yard drainage and utility easement area. If an area does not have drainage
and utility easements, then the facilities shall be within five feet (5’) of a side property lines.
(3) All facilities within the public right-of-way abutting the front or rear lot line
of a property shall be located closest to the property line, furthest from the road centerline as
possible, but no further back from the curb or any sidewalk or trail than ten feet.
(4) All facilities shall be located as near as practicable to intersections.
2
(5) All facilities shall be located to the extent practicable on existing poles and
other structures currently in the right of way.
(6) Other conditions unique to the proposed placement of facilities in the right
of way may be attached to protect the health, safety and welfare of neighboring properties, other
users of the right of way, and the public.
Section 3. Section 155.052 of the Apple Valley City Code is hereby amended to revise
§155.052(A)(5) read as follows:
§155.052 CONDITIONAL USES
(A) Within any R-1, R-2 and R-3 district, no structure or land shall be used for the
following uses or uses deemed similar by the City Council, except by a conditional use permit:
* * * *
(5) Wireless communication tTowers and small wireless facilities as
regulated elsewhere in this Chapter § 155.385.
Section 4. Section 155.78 of the Apple Valley City Code is hereby amended to revise
§155.078 (F) read as follows:
§ 155.078 CONDITIONAL USES.
If the above conditions are met, conditional use permits may be issued in the multiple-
family residential districts for the following uses or uses deemed similar by the City Council:
* * * *
(F) Wireless communication tTowers and small wireless facilities as regulated
elsewhere in this Chapter § 155.385.
Section 5. Effective Date. This ordinance shall take effect upon its passage and
publication.
PASSED by the City Council this ___ day of _____, 2018.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
2/7/2018
1
Small Wireless Facility Ordinance
Amendments
APPLE VALLEY CITY COUNCIL
PRESENTATION
February 8, 2018
Small Wireless Facility Ordinance
Amendments
PROPOSED RIGHT‐OF‐WAY MANAGEMENT
ORDINANCE AMENDMENTS
1. Add Definitions That Describe Wireless Facilities; and a
Utility Pole, Utility Service, and Wireless Support Structure
2. Establish Review Timelines, Permitting Requirements,
Review Charges, and Annual Fees for Wireless Facilities in
the Public Right‐of‐Way
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Small Wireless Facility Ordinance
Amendments
PROPOSED ZONING ORDINANCE AMENDMENTS
1. Define Small Wireless Facilities
2. Establish a Small Wireless Facility as a Conditional Use
in the Single‐Family and Multi‐Family Zoning Districts
3. Establish Design And Maintenance Requirements
a. Maximum Height Cannot Exceed Average Height of Existing
Structures on Block or Maximum Height Allowed in Zoning District
b. Location Within the Public Right‐of‐Way
c. Locate Structures Near Intersections and on Existing Poles or
Structures if Possible
d. Location Should Impact Health, Safety and Welfare of Adjacent
Properties, Other Right‐of‐Way Users and the Public
Small Wireless Facility Ordinance
Amendments
PROPOSED RIGHT‐OF‐WAY ORDINANCE AMENDMENTS
1. APermitMustbeIssuedwithin90DaysUponReceiptofa
Completed Application, Subject to a 30‐Day Extension if
Applications for 30 Facilities are Received in a 7‐Day Period
2. Screen Structures When Possible
3. Height of Facility Installed After May 31, 2017, May Not
Exceed 50 Feet
4. Height of Facility May Not Extend More Than Ten (10) Feet
Above a Structure in Place as of May 31, 2017
5. Establish Rental, Maintenance , and Monthly Electricity Fees
2/7/2018
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Small Wireless Facilities Design
Examples
Small Wireless Facilities
Installation Examples
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Small Wireless Facilities Example
Small Wireless Facilities
Examples
2/7/2018
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Small Wireless Facilities
Design Examples to Avoid
Small Wireless Facility Ordinance
Amendments
RECOMMENDED ACTION
Accept the First Reading, Waive the Second Reading and Pass
Amendments to Chapters 97 and 155 of the City Code
Regulating Small Wireless Facilities in the Public Rights‐of‐Way
and Residential Zoning Districts
I T E M: 5.B.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Regular A genda
Description:
A pprove City Council Committee Assignments for 2018, I ncluding A ppointments to Dakota
B roadband Board
S taff Contact:
Tom L awell, City A dministrator
Department / Division:
A dministration Department
AC T I O N RE Q UE S T E D:
Once the list of C ity C ouncil committee assignments is finalized, a motion should be made to
approve the Summary of C ommittee Membership for 2018, including appointments to the
Dakota Broadband Board.
S UM M ARY:
In addition to the regular duties associated with being a member of the C ity Council,
members are often called upon to represent the City on a number of additional boards and
committees. Once a year we summarize the various commitments and assignments and have
that list adopted by the C ity Council.
On December 28, 2017, the C ity C ouncil formally approved the Broadband J oint Powers
Agreement which calls for the creation of a D akota Broadband Board (D BB). One new
assignment we need to consider this year is to the D BB. T his newly formed board is
anticipated to have its first meeting in the next month, and we need to select from our City
Council a primary and alternate representative. Please consider if you would be interested in
being appointed to this board and let me know if you are interested.
B AC K G RO UND:
It is important that the C ity of Apple Valley be represented on various boards and
committees that impact the financial health, public safety and quality of life in our
community. We are fortunate that the Mayor and C ity C ouncilmembers are willing to devote
countless hours serving on these committees to benefit our C ity.
B UD G E T I M PAC T:
Mileage expenses associated with attending meetings of the identified boards and committees
are reimbursable and are accounted for in the approved 2018 budget.
AT TAC HM E NT S :
Exhibit
I T E M: 5.C.
C O UNC I L ME E T I NG D AT E:February 8, 2018
S E C T I O N:Regular A genda
Description:
A dopt Resolution A ppointing Member to F ill Vacancy on Urban A ffairs A dvisory Committee with
Term Expiring March 1, 2018
S taff Contact:
P amela J . Gackstetter, City Clerk
Department / Division:
City Clerk’s Office
AC T I O N RE Q UE S T E D:
Adopt the resolution appointing the member to the Urban Affairs Advisory C ommittee for a
term expiring March 1, 2018.
S UM M ARY:
Four applications for the Urban Affairs Advisory C ommittee were received by the deadline
and provided to you under separate cover. Listed below are the names of the individuals
interested in serving on the Urban Affairs Advisory C ommittee.
T homas Adamini
Milo Holsten
Hue Nguyen
Mason Smith
T here is one vacancy. T his appointment has a three-year term expiring March 1, 2018.
If the C ity Council would like to proceed with filling the vacancy, ballots will be distributed.
Following the balloting process, a motion should be made adopting the resolution appointing
the individual to the C ommittee.
B AC K G RO UND:
On October 26, 2017, the C ity Council authorized accepting applications to fill the Urban
Affairs Advisory C ommittee vacancy through December 15, 2017.
A copy of the resolution establishing procedures for appointing committee members is
attached for your reference.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Background Material
Resolution
CITY OF APPLE VALLEY
RESOLUTION NO. 1997-165
A RESOLUTION ESTABLISHING A PROCEDURE FOR
APPOINTMENT TO FILL POSITIONS ON COMMISSIONS AND COMMITTEES
WHEREAS, the City Council has established advisory commissions and committees
whose members are appointed by the Council and any vacancies during a term are also filled by
Council appointment, and
WHEREAS, the City Council desires to establish a written procedure by which to make
such appointments, and
WHEREAS, this procedure will be used as a preliminary process and not a binding
Council action; further Council action, by motion, will be necessary to appoint candidates for the
positions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that the following procedure will be used to reduce the
number of candidates considered by the Council in making appointments to advisory
commissions and committees and to fill any vacancies thereon:
1. The Mayor will call for nominations for a position or positions from the
Councilmembers.
2. A nominee may decline the nomination at any point up to the time that nominations
are closed.
3. When no further nominations are offered, the Mayor will close nominations.
4. If the number of nominations is equal to the number of positions to be filled, a
motion to make the appointment shall be in order. The motion shall be in the form
of: "I move to appoint ________________to the position of _________________."
Vote shall be by roll call with the Mayor casting the first vote and the Council
alternating from right to left of the Mayor, starting with the member to the right of
the Mayor.
5. If the number of nominations is greater than the number of positions to be filled, a
written roster will be prepared listing the nominees and the Council shall proceed in
the following manner:
a) On the first round, and any subsequent rounds, each Councilmember shall, in
writing, select that certain number of names which is one less than the total
number of the names appearing.
b) After the City Clerk has received the selection from each Councilmember, the
City Clerk shall record the selection and announce the remaining names.
c) Any name or names not having been selected by more than two of the
Councilmembers shall be stricken by the City Clerk from the succeeding round
and shall no longer appear as a name(s) to be considered by the Council;
except that, if after selection by the Council there results a tie between or
among all the names appearing on the round, the Council, in writing shall
again select until one or more names have been stricken; provided, however,
that if such a situation exists, the Council shall not reselect more than three
times. In such a situation, the process shall end. Otherwise, the process shall
end when only one name remains.
d) After the process has ended, a motion to make the appointment shall be in
order. The motion shall be in the form of: "I move to appoint _______________
to the position of _________________.” Vote shall be by roll call with the
Mayor casting the first vote and the Council alternating from right to left of
the Mayor, starting with the member to the right of the Mayor.
ADOPTED this 10th day of July, 1997.
/s/ Gary L. Humphrey
Gary L. Humphrey, Mayor
ATTEST:
/s/ Mary E. Mueller
Mary E. Mueller, City Clerk
CITY OF APPLE VALLEY
RESOLUTION NO. 2018-
RESOLUTION APPOINTING URBAN AFFAIRS ADVISORY COMMITTEE MEMBER
WHEREAS, Section 32.02 of the Apple Valley City Code, as amended, provides for
appointment by the City Council of members of the Urban Affairs Advisory Committee; and
WHEREAS, a vacancy now exists on the Urban Affairs Advisory Committee due to the
resignation of Edwin Holmes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that _____________________ is hereby appointed to the
Urban Affairs Advisory Committee for a term expiring March 1, 2018.
BE IT FURTHER RESOLVED that members of the Urban Affairs Advisory Committee
are then as follows:
Name Term Expires
1. ________________ March 1, 2018
2. Sharon Schwartz March 1, 2018
3. Barry Berg March 1, 2019
4. Sandy Breuer March 1, 2019
5. Walton Mahlum March 1, 2019
6. Pamela Sohlberg March 1, 2020
7. John Vegter March 1, 2020
ADOPTED this 8th day of February, 2018.
Mary Hamann-Roland, Mayor
ATTEST:
Stephanie Marschall, Deputy City Clerk
I T E M: 7.
C OUNC I L ME E T I NG D AT E:February 8, 2018
S E C T I ON:C alendar of Upcoming Events
D escription:
Approve Calendar of Upcoming Events
Staff C ontact:
Stephanie Marschall, D eputy City Clerk
Department / Division:
City Clerk’s Office
AC T ION RE QUE S T E D :
Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is
hereby deemed a Special Meeting of the City Council.
S UM M ARY:
Day/Date Time L ocation Ev ent
Wed./Feb. 7 7:30-9:00 a.m.Eagan Community
C enter
MLC Regional Legislative Breakfast
Meeting
Wed./Feb. 7 8:00 a.m.360 C ommunities J oint C hamber Coffee C onnection
Wed./Feb. 7 7:00 p.m.Municipal C enter Planning C ommission Meeting
T hur./Feb. 8 5:30 p.m.Municipal C enter Informal C ity Council Meeting
T hur./Feb. 8 7:00 p.m.Municipal C enter Regular C ity C ouncil Meeting *
Sat./Feb. 10 5:00-9:00 p.m.Valleywood Apple Valley Arts Foundation Frozen
Apple Concert Series
Sun./Feb. 11 11:45 a.m.Fire Station 1 Special Firefighters Relief Association
Meeting
Sun./Feb. 11 12:00 p.m.Fire Station 1 Annual Firefighters Relief Association
Meeting
T hur./Feb. 15 11:30 a.m.-1:00 p.m.GrandStay Chamber Luncheon
T hur./Feb. 15 6:00-8:00 p.m.Apple Valley High
School ST EM C areer Fair
Mon./Feb. 19 C ity Offices C losed President's Day
Wed./Feb. 21 7:00 p.m.Municipal C enter Planning C ommission Meeting
T hur./Feb. 22 7:00 p.m.Municipal C enter Regular C ity C ouncil Meeting *
Sat./Feb. 24 5:30 p.m.Valleywood Fire Department Awards Banquet
Tue./Feb. 27 4:00-6:00 p.m.American Legion Post
1776 Chamber Business After Hours
Tue./Feb. 27 6:00 p.m.Municipal C enter Urban Affairs Advisory C ommittee
Meeting
Wed./Feb. 28 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
T hur./Mar. 1 7:00 p.m.Municipal C enter Parks & Recreation Advisory
Committee Meeting
Fri./Mar. 2 8:30 a.m.-2:00 p.m.
Schaar’s Bluff
Gathering Center,
Hastings, MN
Special Informal C ity Council Meeting
Tue./Mar. 6 7:30-9:00 a.m.Pure Barre Chamber Coffee C onnection
B AC K G RO UND:
Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social
gathering. Only at events marked with an asterisk will any action of the Council take place.
B UD G E T IM PAC T:
N/A